Islands Trust Council regular meeting, April 24, 2024

[0:00:02] Trustee Luckham: All right. Good morning, everyone. Welcome to the Executive Committee meeting of April the 24th.

[0:00:11] Trustee Luckham: My name is Peter Lockham, elected on Thetis Island. That's in Laiakson and Penelaket Territory.

[0:00:18] Trustee Luckham: And of course, we're meeting broadly across Coast Salish Territory.

[0:00:22] Trustee Luckham: I'm grateful to have the opportunity to live and work here and grateful, as I look out the window of my house,

[0:00:29] Trustee Luckham: to look out into the environment and grateful to acknowledge the Coast Salish people that have

[0:00:40] Trustee Luckham: lived here since time immemorial and there's opportunities for us to learn much from those

[0:00:49] Trustee Luckham: original peoples and there's also the opportunity for us to acknowledge the impacts of colonialism

[0:00:54] Trustee Luckham: colonialism and how that has impacted the Coast Salish people and look forward to working more

[0:01:03] Trustee Luckham: closely through reconciliation processes as time goes on. I want to introduce my colleagues here

[0:01:12] Trustee Luckham: this morning and I'll just go through according to my screen here. Trustee Mogg.

[0:01:16] Trustee Maude: Greetings from

[0:01:17] Trustee Maude: Maine Island. A little rainy and dull today but pleased to be reporting from the traditional

[0:01:23] Trustee Maude: home of the wisconsinic people and uh missing you all in the office today all

[0:01:28] Trustee Luckham: right and uh trustee

[0:01:30] Trustee Luckham: elliott hello

[0:01:32] Trustee Elliott: good morning everyone um here on gabriela island in snanamik first nation territory

[0:01:38] Trustee Elliott: and very grateful for the rain it's uh it's been a dry season so it's good to see a little bit of

[0:01:44] Trustee Elliott: water from the sky hi everyone tim

[0:01:48] Trustee Luckham: peterson good

[0:01:51] Voice 14: morning from playte lasikiti island uh territory

[0:01:54] Voice 14: of many Coast Shailish Stations and the Treaty Territory of the Tla'aman Nation and also happy

[0:02:01] Voice 14: to see some moisture coming out of the sky. It has indeed been a very dry season, so hopefully

[0:02:07] Voice 14: we'll get more.

[0:02:11] Trustee Luckham: Very good. So I'll turn to the boardroom and acknowledge CAO Hotzenpiller. Good

[0:02:16] Trustee Luckham: morning, sir.

[0:02:17] Voice 16: Good morning, Executive Committee. Great to be with you. Treasuring these moments.

[0:02:21] Voice 16: all

[0:02:22] Trustee Luckham: right so i so i think i see uh director uh claire frader in the background there good

[0:02:28] Trustee Luckham: morning claire morning

[0:02:30] Voice 3: executive committee good

[0:02:31] Trustee Luckham: morning and alexander trefonandos thank you for

[0:02:34] Trustee Luckham: assisting us with minutes today appreciate that a lot um and uh who else do i see here now so

[0:02:41] Trustee Luckham: stefan sermac regional planning director good morning sir good morning

[0:02:46] Trustee Luckham: and julia mob so nice

[0:02:49] Trustee Luckham: Nice to see you joining us here today.

[0:02:51] Trustee Luckham: Good morning.

[0:02:53] Trustee Luckham: Excellent.

[0:02:54] Trustee Luckham: Good morning.

[0:02:55] Trustee Luckham: Okay, so I think that that catches everybody that's joined us so far.

[0:03:03] Trustee Luckham: And we'll see if there's, we will be joined a little bit later

[0:03:06] Trustee Luckham: by the Honest Trust Conservancy Chair and staff person.

[0:03:12] Trustee Luckham: And looking forward to that, which will begin at one o'clock.

[0:03:15] Trustee Luckham: So we have an agenda before us.

[0:03:18] Trustee Luckham: And I'd like to ask if there's anything to add or remove.

[0:03:22] Trustee Luckham: I will note that perhaps it's appropriate, Alexandra, to remove item type 10.2 from correspondence regarding Rob Botterall's request to present to June Trust Council because I have received and perhaps others have received notification that he will be unable to join us in June.

[0:03:43] Trustee Luckham: So there's no reason for us to consider that today.

[0:03:45] Trustee Luckham: is there anything else uh trustee elliott um

[0:03:50] Trustee Elliott: thank you chair not for this agenda but um just

[0:03:53] Trustee Elliott: providing a notice of motion for our may agenda meeting it's a topic that um around sort of a

[0:04:02] Trustee Elliott: workshop uh or forum pre prior to our september trust council meeting i brought it up a couple

[0:04:08] Trustee Elliott: of times um but we've not given any direction uh to staff about it um basically to hear from

[0:04:15] Trustee Elliott: co-salish leaders uh about their vision um for governance in the trust area going forward and

[0:04:23] Trustee Elliott: it's it's just my idea i haven't worked with anybody else on it but it will take time to

[0:04:27] Trustee Elliott: develop so i wondered if it could be added to agenda for um our may ec meeting for consideration

[0:04:34] Trustee Elliott: of september trust council sure

[0:04:37] Trustee Luckham: so maybe just make a note um to add to our may executive committee

[0:04:42] Trustee Luckham: committee meeting um what do you want to call it notice of motion invitation

[0:04:48] Trustee Elliott: to co-salish leaders

[0:04:49] Trustee Elliott: for discussion on governance okay

[0:04:52] Trustee Luckham: in the next

[0:04:52] Trustee Elliott: area thanks you

[0:04:56] Trustee Luckham: got that alexandra i

[0:04:57] Voice 8: do thank you

[0:04:58] Voice 8: thank

[0:04:59] Trustee Luckham: you very much thank you trustee elliott vice chair elliott anything further to add or

[0:05:05] Trustee Luckham: remove from the agenda not seeing anything then i'm going to adopt the agenda as um amended

[0:05:11] Trustee Luckham: by the removal of item 10.2 and continue on thank you for the context notes so it's good to start

[0:05:20] Trustee Luckham: off with what's important when we're reading our agenda package and so move on to rise and report

[0:05:27] Trustee Luckham: there's nothing to report from our previous in-camera session today and that brings us to

[0:05:31] Trustee Luckham: adoption of the minutes and we've got minutes from march the 27th are there any changes to those

[0:05:37] Trustee Luckham: as vice chairs. No, then I'm going to take it then that the minutes of March the 27th be adopted

[0:05:44] Trustee Luckham: as presented by general consent. And then I'll go to our special meeting of April the 17th.

[0:05:52] Trustee Luckham: Is there any changes to those minutes? See nodding heads. So I'll move along then.

[0:06:04] Trustee Luckham: the minutes of April the 17th also be adopted as presented by general consent. So this brings us to

[0:06:12] Trustee Luckham: our follow-up action list opportunity for staff to advise us what's been happening here. That's

[0:06:18] Trustee Luckham: on page 17 of your agenda. And as always, I start out with the CAO. Good morning, CAO Hudson-Pillard.

[0:06:24] Voice 15: Good morning, Chair Luckum.

[0:06:26] Voice 16: As I said earlier, great to be with you. Indeed, on page 17 is the

[0:06:32] Voice 16: the fuel. You know, I humbly point out that it looks like I'm the most effective senior

[0:06:37] Voice 16: management employee here at the Trust because I only have the single item. Everything else

[0:06:41] Voice 16: seems to be completed. I feel really good about that. But of course, support my colleagues

[0:06:48] Voice 16: as they do tons of other work. David's not here. He's off. And you'll see a fairly significant

[0:06:59] Voice 16: piece that he has developed at your direction around the code of conduct

[0:07:03] Voice 16: we'll get to that eventually but feel free to you know it's framed for you to

[0:07:09] Voice 16: make some recommendations but you may want to sit with that document and look

[0:07:13] Voice 16: through it a little bit and then return it to your next meeting before you go to

[0:07:16] Voice 16: September and a good part of that might be some scenario playing and in the

[0:07:23] Voice 16: current context of local governance and just the tone of conversation you might

[0:07:30] Voice 16: want to put some specifics and see hey how does that how does that address

[0:07:34] Voice 16: anything that needs to be addressed of the trust so that's a piece of work

[0:07:38] Voice 16: that's in front of you so I can answer any questions on David's behalf as you

[0:07:44] Voice 16: go through here there's a couple of administrative pieces and a couple items

[0:07:49] Voice 16: that have been completed already um i'll move on to um just my anecdotal remarks first i'd just

[0:07:57] Voice 16: like to point out that uh it's administrative professionals day and um we're uh deeply great

[0:08:04] Voice 16: i'm grateful for the work that all of the people who chose administration as their as their life's

[0:08:08] Voice 16: work that they're doing here at the honest trust um you know i just think that the administrative

[0:08:14] Voice 16: administrative function here is improving on a daily basis. I'm really hopeful for it moving

[0:08:20] Voice 16: forward, and it really floats all the work that we do at the Alice Trust. We have undertaken a

[0:08:26] Voice 16: project over the last year, year and a half, that you may or may not know, I think you would,

[0:08:31] Voice 16: around addressing some of the gaps in administration, having some sort of collective

[0:08:37] Voice 16: oversight around how administration is done here, because we have the cultures of the three

[0:08:41] Voice 16: different offices and and always looking at how we can keep things special for each of those places

[0:08:48] Voice 16: but also have the uniformity and what um how work is done and uh so that's a balancing act i think

[0:08:54] Voice 16: that's improving and we're bringing some some resources to it so i just want to make that a

[0:08:58] Voice 16: brief remark in terms of my personal time uh you know finally uh in my time here at the trust i

[0:09:09] Voice 16: I have not had to do a lot of HR work, human resources work, compared to other times in

[0:09:15] Voice 16: my career, but I'm getting paid back for that now, and doing a fair amount of HR on a variety

[0:09:24] Voice 16: of different levels, so that's fairly time-consuming and somewhat gratifying, and of course, a

[0:09:31] Voice 16: big focus as a senior technical analyst, we've been out to market, it's looking like we're

[0:09:37] Voice 16: getting a vigorous response so we're quite excited about that we're quite excited that joe's joined

[0:09:43] Voice 16: us um here on staff so his onboarding is going on i met with him yesterday and a few legal things

[0:09:49] Voice 16: have popped up um that's taken some time and really the big think piece for me right now

[0:09:55] Voice 16: and i'm going to really be we're going to have a not a somber moment but a detailed discussion

[0:10:00] Voice 16: hopefully later around strategic planning in this meeting and really moving the chess pieces around

[0:10:06] Voice 16: on the board with relation to corporate planning, strategic planning, the time I have left,

[0:10:13] Voice 16: what goes to who is next, and the trajectory of this over the next year. So that's really

[0:10:20] Voice 16: my remarks for right now, and I'd respond to any questions.

[0:10:24] Trustee Luckham: Okay, very good. Thank you, CAO. Any

[0:10:26] Trustee Luckham: questions on either of those items? Vice Chair Elliott.

[0:10:34] Trustee Elliott: What's the anticipated start date for

[0:10:36] Trustee Elliott: the senior technical analyst um if we are it's

[0:10:40] Voice 16: asap and um we hired someone to assist us with

[0:10:45] Voice 16: this this is a special hire for the trust and we'll be uh the competition closes on may 2nd

[0:10:52] Voice 16: and then everything is contingent so i'm hopeful that uh by mid-june we'll have someone in the

[0:10:57] Voice 16: secret okay

[0:11:01] Trustee Luckham: thank you and now your hand down if that's your phone said trustee elliott and i'll

[0:11:06] Trustee Luckham: I'll go to Vice Chair Peterson.

[0:11:11] Voice 9: Thank you, Chair.

[0:11:15] Voice 14: CEO, I was just looking at the list

[0:11:17] Voice 14: and the one bit that I'm interested in

[0:11:22] Voice 14: that's still listed as in progress, of course,

[0:11:24] Voice 14: is the education sessions on decision-making.

[0:11:29] Voice 14: And just remind me, was that in aid

[0:11:32] Voice 14: of trying to work on structured decision-making

[0:11:34] Voice 14: and did you get any first steps

[0:11:40] Voice 14: that your successor might be able to build on?

[0:11:45] Voice 16: This came out of the training session

[0:11:47] Voice 16: that we had a year and a half ago for vice chairs

[0:11:49] Voice 16: and the provisor of that training session

[0:11:55] Voice 16: just threw some really strong concepts out

[0:11:57] Voice 16: and one of structured decision-making,

[0:11:59] Voice 16: which actually is not a new concept.

[0:12:01] Voice 16: We have a policy around structured decision-making

[0:12:03] Voice 16: at the Alamance Trust

[0:12:04] Voice 16: and it became an area of interest here

[0:12:09] Voice 16: here because frankly, we had a significant turnover

[0:12:12] Voice 16: in terms of trustees in the last election.

[0:12:16] Voice 16: It's always when you come into this position,

[0:12:18] Voice 16: it's difficult to know how to get decisions made.

[0:12:21] Voice 16: We've seen a lot of the proposals sort of come

[0:12:25] Voice 16: from the floor and get decided.

[0:12:26] Voice 16: So, and dollars are allocated and time and resources

[0:12:30] Voice 16: allocated to both ideas that have been structured

[0:12:35] Voice 16: and well thought through and then others

[0:12:36] Voice 16: that are more anecdotal or um i have sort of a a sudden interest uh but it it would concurrently

[0:12:48] Voice 16: we're undertaking corporate planning and ultimately structured decision making is going to

[0:12:52] Voice 16: be an element of a corporate planning process so um i won't be delivering this um in the next month

[0:12:59] Voice 16: or month and a half but um the letter i write to the future ceo will point this out and where it

[0:13:05] Voice 16: should be on what space it should be occupied with regards to the corporate plan because we'll

[0:13:12] Voice 16: develop a corporate plan and inside it will be a strategic plan and departmental budgets or whatever

[0:13:17] Voice 16: it has in it but when it comes to the decisions that are made within that if they're if they're

[0:13:22] Voice 16: made well the corporate plan will flourish and if they're made not as well then things won't

[0:13:31] Voice 16: change at all so um it's a piece to move forward and be considerate but it's going to be in the

[0:13:36] Voice 16: future yeah

[0:13:39] Voice 14: okay i thought so but thank you for that and i'm glad it's on your list of things

[0:13:44] Voice 14: for the successor yes right

[0:13:48] Trustee Luckham: um so thank you i'm not seeing any other hands up i have my own

[0:13:53] Trustee Luckham: question related to the same topic well actually maybe not so much question comment um because i

[0:14:00] Trustee Luckham: I think that to even partially answer Tim's question there is I think the rationale for

[0:14:08] Trustee Luckham: looking at opportunities for further education and a workshop session was, as the CAO has pointed

[0:14:16] Trustee Luckham: out, we're almost two years into our session here and observing decision-making opportunities that

[0:14:26] Trustee Luckham: exists at Trust Council and local trust committees that perhaps would be beneficial to have a

[0:14:32] Trustee Luckham: refresher on that training session that we did have with EC and chairs, if I remember

[0:14:39] Trustee Luckham: correctly, and expanding that more broadly to trustees as well in order to build a common

[0:14:48] Trustee Luckham: level of understanding associated with the process and the responsibilities and even

[0:14:53] Trustee Luckham: even behaviors. And so I would look forward to this refresher at this point, because we're two

[0:15:01] Trustee Luckham: years into it and be good to really have that element of our decision making matrix more solidly

[0:15:10] Trustee Luckham: understood by many. And I can't help but reflect on attended AVICC last weekend, I guess it was

[0:15:21] Trustee Luckham: the previous weekend and um there was a number of sessions around um stability and uh and engagement

[0:15:30] Trustee Luckham: and behaviors that are fundamental to uh creating the environment for good decision making and um

[0:15:41] Trustee Luckham: i think that if there were some opportunities that could be explored there and director freighter

[0:15:46] Trustee Luckham: also attended some of those sessions, I believe, and so is well aware of those conversations. I

[0:15:51] Trustee Luckham: found it incredibly helpful. And that would be good. And Toby Elliott has volunteered, thank you,

[0:16:01] Trustee Luckham: Toby, to summarize the notes that each of us that had attended that meeting into a singular document,

[0:16:09] Trustee Luckham: and that perhaps that might end up being one of the highlights. Certainly my submission to her

[0:16:15] Trustee Luckham: will include those elements that we might take that and feed that into such an education workshop

[0:16:23] Trustee Luckham: session process that would be advantageous to us all to explore. So I just want to add that

[0:16:30] Trustee Luckham: bit of information. There was another thought there, but I'll let that go.

[0:16:34] Trustee Luckham: So I'm going to continue on if there's no further questions for the CAO and you've answered any,

[0:16:42] Trustee Luckham: If there's opportunities with respect to the Director of Legislative Services role, David Marler, this would be the opportunity to ask anything associated with that work that's on his follow-up action list at this time.

[0:16:59] Trustee Luckham: All right, nothing.

[0:17:00] Trustee Luckham: So I'm going to – oh, Toby, go ahead.

[0:17:03] Trustee Luckham: I

[0:17:03] Trustee Elliott: just wanted to bring it up again because Trustee Yates had asked for an update on this item number six, the Sue Big Oil initiative.

[0:17:14] Trustee Elliott: I know we were struggling with how to handle that.

[0:17:19] Trustee Elliott: I just want to be able to provide her an update.

[0:17:22] Trustee Elliott: Are we likely to get any legal opinion on the implications?

[0:17:28] Trustee Elliott: implications there was supposed to be some reporting but this has just languished for

[0:17:33] Trustee Elliott: months and months so do you know where we're at with that we'll

[0:17:37] Voice 16: try and get something for you by

[0:17:38] Voice 16: your next meeting that

[0:17:42] Trustee Luckham: would be great and there was there was some uh initiative and i don't

[0:17:47] Trustee Luckham: recall the outcome i haven't seen the minutes yet from trust council where there was certainly uh

[0:17:52] Trustee Luckham: some discussion around the budgetary implications and allocating funding to that can you update us

[0:17:58] Trustee Luckham: with respect to what happened to Trust Council this year are you in that

[0:18:02] Trustee Luckham: position to do that no

[0:18:03] Voice 17: okay

[0:18:04] Trustee Luckham: so that's fine then so we'll look forward to

[0:18:07] Trustee Luckham: something at our next meeting so then I'm gonna now go to director of planning

[0:18:14] Trustee Luckham: services Stefan Sturmeck over to you for your report thank

[0:18:21] Voice 2: you mr. chair I'll

[0:18:23] Voice 2: keep it brief if I can jump to item three item three is writing a letter mr.

[0:18:29] Voice 2: Mr. Chair, I believe you've done so.

[0:18:31] Voice 2: I think there's a little bit of confusion on that,

[0:18:33] Voice 2: but it should be marked as done.

[0:18:36] Voice 2: Item four, provide to EC and ITC options for sharing GIS

[0:18:40] Voice 2: is I haven't even started that.

[0:18:42] Voice 2: So my sincere apologies,

[0:18:43] Voice 2: or I just haven't been able to get to that.

[0:18:45] Voice 2: City View has been demanding.

[0:18:47] Voice 2: And I recognize that today's a meeting

[0:18:49] Voice 2: that you probably want to talk about that.

[0:18:50] Voice 2: So it's not done.

[0:18:53] Voice 2: And item six was done.

[0:18:56] Voice 2: Going down, yeah, prepare a grant application.

[0:18:58] Voice 2: We did that, we submitted it,

[0:19:00] Voice 2: but we are ultimately unsuccessful in getting the grant and that's my summary okay very good

[0:19:08] Trustee Luckham: um any questions on the follow-up action list for director sermac uh vice chair peterson vice chair

[0:19:16] Trustee Luckham: elliott uh

[0:19:19] Voice 14: thank you chair um the evaluation of the referral response window i i generally have

[0:19:28] Voice 14: have been asking director freighter about this but i'm wondering if if if from your perspective

[0:19:37] Voice 14: as director of planning um if you have any thoughts about uh timeline from your end of

[0:19:45] Voice 14: things i know a big part of this is going to be about the actual um engagement with first nations

[0:19:51] Voice 14: but i'm just wondering from like the mechanics the planning side how things look on this item

[0:19:58] Voice 14: it's again we're approaching june um when it was initiated so i'm always just curious yeah the

[0:20:06] Voice 2: first question actually part a is quite easy to answer what are the implications of a longer

[0:20:11] Voice 2: referral window we did we used to have a 30-day referral window we've extended it to 60 days

[0:20:17] Voice 2: we also send referrals via the preferred method when we know them whether it's through a portal

[0:20:23] Voice 2: or through some other way and where we have a robust response whereby when we send it we

[0:20:29] Voice 2: communicate did you get it and we follow up that we sent it and that there's time so we we have a

[0:20:34] Voice 2: robust referral system we're of course reviewing that what are the implications that's the question

[0:20:40] Voice 2: of a longer referral response when to say larger than 60 days then you start to get into this

[0:20:46] Voice 2: tension between what's a reasonable time limit we have a duty to process an application in a

[0:20:51] Voice 2: reasonable time period and we don't want to push that so much that you get legally challenged and

[0:20:57] Voice 2: then we're costing extra money so what the approach we're taking right now is we we have a

[0:21:02] Voice 2: 60-day referral response window which is double the the previous response time that we used to

[0:21:08] Voice 2: have the implications have been that that's considered reasonable when uh we get a response

[0:21:14] Voice 2: from uh first nations and they say we need more time we give them more time and so we balance that

[0:21:20] Voice 2: upon response but if we get no response and this is you know a discussion that uh director freighter

[0:21:25] Voice 2: and i and our team have have been having regularly and that is we're working through that that with

[0:21:31] Voice 2: individual first nations and the tricky part is always when they don't respond you know it doesn't

[0:21:36] Voice 2: matter if you're given 30 60 or 90 days they just simply won't respond so um finding comfort there

[0:21:43] Voice 2: that you've done your due diligence and measure you know your all your principles so i think the

[0:21:49] Voice 2: implications are to answer the question again pretty straightforward is that you 60 days is

[0:21:55] Voice 2: good to extend it any longer is reasonable if the first nations request it but otherwise i think

[0:22:01] Voice 2: would be unreasonable if they don't and we're trying to engage with first nations to understand

[0:22:05] Voice 2: what's best for them so they can change that according to hopefully a protocol agreement in

[0:22:11] Voice 2: as we're going through several of those right now thank

[0:22:15] Voice 14: you and just just to remind me is the

[0:22:17] Voice 14: provincial default 30 days oh

[0:22:20] Voice 2: i don't know if there is a provincial default i'd have to look

[0:22:23] Voice 2: into that i'm um i don't know i don't know i i think there's industry standards but i don't

[0:22:29] Voice 2: know if there's an actual default for referral time periods i know they have each department

[0:22:34] Voice 2: that they have you know the ministry of transportation will have their own safer

[0:22:37] Voice 2: subdivision referral responses and so on and so forth but i could look further into that for you

[0:22:43] Voice 2: that's a good question i i don't know okay

[0:22:46] Voice 14: thank you very much advice

[0:22:49] Voice 2: earlier so

[0:22:51] Trustee Elliott: just a follow-up

[0:22:52] Trustee Elliott: to that question um director cermak so if a nation doesn't respond do we have a second check-in um

[0:22:58] Trustee Elliott: you know a phone call an email um just checking that you receive this and um do you intend to

[0:23:06] Trustee Elliott: respond or is it just left with them currently no

[0:23:10] Voice 2: certainly we do uh we we refer to them we

[0:23:14] Voice 2: We confirm, we try to confirm that they've got it, and we follow up with them, and then we follow up with them with a third time saying, we didn't get

[0:23:20] Voice 2: anything from you when we were proceeding.

[0:23:22] Voice 2: Yeah, we're very, that's a system we've amended, well, since we've been going through this reconciliation process.

[0:23:30] Trustee Elliott: Great. And I just wanted to say, you neglected to mention that we've got a planning services summer co-op student from Gabriela Island.

[0:23:38] Trustee Elliott: that was announced to trustees but i just wanted to congratulate you because she's going to be an

[0:23:43] Trustee Elliott: excellent asset i know her personally and very pleased that um um she'll be supporting the

[0:23:50] Trustee Elliott: regional planning team so good job co-op students are great you're

[0:23:55] Voice 2: you're right i did not and uh

[0:23:56] Voice 2: you're you're right great co-op student and i i just immediately finished my follow-up action

[0:24:00] Voice 2: list i hadn't uh sort of done other things if if the chair wouldn't

[0:24:04] Trustee Elliott: mean to steal your thunder

[0:24:05] Trustee Elliott: sorry that's

[0:24:06] Voice 2: no thunder stolen it's you're excited and i'm excited that you're excited

[0:24:12] Trustee Luckham: okay just waiting for the slash of lightning seeing as we've heard the thunder already

[0:24:19] Trustee Luckham: um thank you stefan i just have a little bit of a follow-up here on item three um just to suggest

[0:24:28] Trustee Luckham: that perhaps there's some further consideration there conversations with um director freighter

[0:24:34] Trustee Luckham: with respect to that um is um yet to be concluded and um so um just keep that in mind that uh we

[0:24:43] Trustee Luckham: need to wrap that up amongst ourselves probably um so thank you for that um i'm gonna go to you

[0:24:52] Trustee Luckham: for your report now

[0:24:53] Voice 2: okay well we have a co-op student yay in the gabriel office the gabriel

[0:25:01] Voice 2: office is brimming with staff. It's wonderful. They're thriving out there. It's very great energy

[0:25:09] Voice 2: in there. But the most important thing I'll report is CityView. And of course, CityView,

[0:25:14] Voice 2: we're now in the final end user training, which means planning staff, ITC staff, and other relevant

[0:25:20] Voice 2: staff are being trained on how to use the system. And we're still targeting May 13th as the go live

[0:25:26] Voice 2: live date and there's a bunch of actions related to it there of course remains hiccups so it's it's

[0:25:32] Voice 2: nothing's perfect um getting communications this morning some issues with the map integrated in

[0:25:37] Voice 2: there so uh despite going live and end user training please don't think that means that

[0:25:41] Voice 2: everything is tickety-boo it means we're still working very hard at resolving the issues and

[0:25:46] Voice 2: it's a very uh large complex system um yeah I think other than that you know I I don't want

[0:25:53] Voice 2: to go off about each thing each staff person but we're seeing a little bit of staff transition

[0:25:57] Voice 2: again in salt spring we're getting a planner interviews going on and we have a a new office

[0:26:02] Voice 2: admin position being posted and as reported in the northern office there's a planning student there

[0:26:09] Voice 2: and other staff taking that space so um yeah a little bit of transition but nothing abnormal

[0:26:16] Voice 2: and just uh just change i'm going to keep it there i could go on about all the various things we're

[0:26:22] Voice 2: doing but oh I suppose one more thing is the meeting administrator we hired as of April 1st

[0:26:27] Voice 2: she had an incident whereby she had to take a little bit of time off to be blunt she broke

[0:26:32] Voice 2: her ankle and so now she's recovering and we're sort of recovering her schedule to align with

[0:26:39] Voice 2: that so you should be seeing Lisa Millard at administering many of your meetings and we're

[0:26:44] Voice 2: looking to develop you know a bigger rapport with her and all of you as you chair your various

[0:26:50] Voice 2: meeting so if you have any questions she's super studious and really gets it and she's super

[0:26:54] Voice 2: helpful uh has a very kind of a serious demeanor which is lovely you know but if you crack the ice

[0:27:02] Voice 2: with her she's just she's focused don't take that too seriously she's just focused and she does a

[0:27:07] Voice 2: great job so just introduce yourselves to her and work with her i'll leave it at that thank you

[0:27:13] Voice 2: Mr. Chair.

[0:27:14] Trustee Luckham: Any questions for Stefan on his reporting? No.

[0:27:20] Trustee Luckham: I'm just going to make

[0:27:22] Trustee Luckham: two remarks for your consideration. Maybe three altogether, actually, when I think about it.

[0:27:28] Trustee Luckham: Really appreciative of the Northern Office staff. They often, as a Gabriola and Gambria Island

[0:27:36] Trustee Luckham: chair. I often see their hard work at supporting the LTCs and very, very much appreciate that.

[0:27:46] Trustee Luckham: I also want to note then, because you mentioned Lisa Millard, indeed worked with her and Gabriola

[0:27:53] Trustee Luckham: for some time, and really glad that she's picked up this role and all of our best to her with

[0:27:59] Trustee Luckham: respect to the quick recovery on that ankle. I didn't know that. So sorry to hear that and

[0:28:05] Trustee Luckham: And wish her all the best.

[0:28:08] Trustee Luckham: Again, because you raised it in your reporting, I would have raised this in my own chair report later here.

[0:28:19] Trustee Luckham: But we had quite a conversation on Gabriola regarding the Mudge Island bylaw enforcement.

[0:28:25] Trustee Luckham: And I hope that I haven't been overselling

[0:28:29] Trustee Luckham: the new software application,

[0:28:31] Trustee Luckham: which is going to provide the opportunity

[0:28:34] Trustee Luckham: for proactive access to information for citizens

[0:28:41] Trustee Luckham: and those that have bylaw enforcement against them.

[0:28:44] Trustee Luckham: And so I'm led to believe that that is so.

[0:28:47] Trustee Luckham: And so I think we're certainly looking forward

[0:28:49] Trustee Luckham: to a better level of transparency associated with that.

[0:28:52] Trustee Luckham: Is that correct in your estimation?

[0:28:56] Voice 2: Well, Mr. Chair, I'm not sure what commitments or promises you made about what people

[0:28:59] Voice 10: may or may not see.

[0:29:00] Voice 2: So I can't quite comment to that.

[0:29:03] Voice 2: But I can agree that the new software, which we have permission to procure, is definitely more transparent, whereby people can see what file enforcement activities are happening where.

[0:29:18] Voice 2: They won't get all the information they want in terms of they won't know who's complaining against them.

[0:29:23] Voice 2: There's some questions about that.

[0:29:25] Voice 2: and a few other details it's just more of an information summary so and of

[0:29:31] Voice 2: course what staff see on the back side of that information is quite different

[0:29:34] Voice 2: than what the public will see but it is more transparent and it's much easier to

[0:29:38] Voice 2: interact with and we are certainly that's taking one good step into the

[0:29:44] Voice 2: future with that software okay

[0:29:46] Trustee Luckham: that's fantastic thank you sir and I will make

[0:29:49] Trustee Luckham: some remarks in my reporting out his chair on that as well so um thank you for that so

[0:29:54] Trustee Luckham: i think that concludes the report from director cermak and i'm now going to go down

[0:30:00] Trustee Luckham: the list to um let's see alexander's way ahead of me here um uh director administrative uh services

[0:30:08] Trustee Luckham: uh julia mobs uh good morning so pleased to see you here this morning and um over to you

[0:30:16] Voice 18: good morning executive i've only got two items on the follow-up action list both are related to um

[0:30:24] Voice 18: older pieces of work that have been scheduled for later in the current year

[0:30:29] Voice 18: so the only downtime really that me and my team experience happens near the end of the summer

[0:30:35] Voice 18: and so you'll see the target dates for completion of those pieces of work is just after the end of

[0:30:41] Voice 18: the summer. The first item relates to financial policy review and the second item relates to

[0:30:48] Voice 18: exploring possibility of self-insurance. I'm happy to take questions on either of those items or I

[0:30:53] Voice 18: can just dig into my director's report any

[0:30:56] Trustee Luckham: questions on those items nope oh trustee vice

[0:31:01] Trustee Luckham: chair peters yeah

[0:31:03] Voice 14: i was just going to ask about the self-insurance bit i know that came up before

[0:31:09] Voice 14: we were able to join the municipal organization and um i was just wondering whether it's how worth

[0:31:17] Voice 14: pursuing it is but i i think that i recall that it was a resolution from trust council to explore it

[0:31:24] Voice 14: So, if that's the case, then, of course, we need a resolution to stop the work.

[0:31:29] Voice 14: But I just wanted to get that confirmation from you.

[0:31:32] Voice 14: Is that right?

[0:31:33] Voice 14: Trust Council brought this?

[0:31:35] Voice 18: I believe that's correct.

[0:31:37] Voice 18: Trust Council was really interested to have us explore this option.

[0:31:41] Voice 18: You know, joining MIABC, I think, has been a really great move on our part.

[0:31:46] Voice 18: But, of course, it's still a policy you're buying into.

[0:31:50] Voice 18: You're still paying premiums on an annual basis, whereas self-insurance, it has a different

[0:31:54] Voice 18: model. I do, you know, one of the great benefits of joining MIA is all of the expertise that we

[0:32:02] Voice 18: gain from the staff that are over there. Myself and Director Marler and the manager of the

[0:32:07] Voice 18: Conservancy actually attended the Risk Management Conference from the MIA BC earlier this month.

[0:32:13] Voice 18: It was excellent. We all came away really impressed with MIA and the product and service

[0:32:21] Voice 18: that they do provide. So I think, you know, as we continue to be part of MIABC, we'll actually

[0:32:29] Voice 18: be able to draw on that experience to inform the conversation around whether or not self-insurance

[0:32:34] Voice 18: is a good thing for Islands Trust, because we'll actually have a really good basis of comparison

[0:32:38] Voice 18: having experience being a part of the MIA group versus self-insurance. So you're correct,

[0:32:43] Voice 18: it's a council resolution, they should be the ones to remove it. We'll leave it on the list

[0:32:47] Voice 18: until they do so.

[0:32:49] Voice 14: Great. Thank you very much.

[0:32:51] Voice 14: All right.

[0:32:55] Trustee Luckham: Do you have a report

[0:32:57] Trustee Luckham: that you'd like to offer, Julia?

[0:32:59] Voice 18: Absolutely.

[0:33:00] Voice 18: So right now we are in the throes

[0:33:03] Voice 18: of wrapping up last fiscal year end.

[0:33:06] Voice 18: So that's always a very busy time

[0:33:09] Voice 18: for the finance team.

[0:33:11] Voice 18: And we do lean into others

[0:33:12] Voice 18: across the organization

[0:33:13] Voice 18: to help gather pieces of information

[0:33:14] Voice 18: that we need to close off the books

[0:33:17] Voice 18: for fiscal 2024.

[0:33:18] Voice 18: 2024. Once we've completed closing off the books, we'll also be looking to prepare the financial

[0:33:25] Voice 18: statements and the financial statement notes and putting together the audit package. The audit is

[0:33:31] Voice 18: scheduled for early May, so it's just a few weeks away. So this is top focus for the finance team

[0:33:36] Voice 18: right now, and it does take up a lot of time. For the Conservancy this year, we have hired

[0:33:42] Voice 18: external help to prepare their financial statements. That's normally something that I do

[0:33:46] Voice 18: historically and this year we've hired someone else to assist with workload management. I'm

[0:33:52] Voice 18: hoping that turns into a fruitful relationship that we can lean into them in the future in case

[0:33:57] Voice 18: we ever need some help. With the start of the new fiscal of course there's also lots of work that

[0:34:03] Voice 18: comes with that, making sure that we get all of our new accounts set up in the accounting system

[0:34:07] Voice 18: and with our approved budget we're inputting all of that new budget data into the accounting system

[0:34:11] Voice 18: And so our reporting is pretty streamlined throughout the year.

[0:34:15] Voice 18: Related to budgets, the approved financial bylaws have found their way to the minister for approval.

[0:34:21] Voice 18: There is a full report that accompanies the financial bylaw to explain to the minister what's included in our numbers, how we arrived at those figures, some of the economic factors that we consider in data pieces, et cetera.

[0:34:35] Voice 18: we do always receive some questions each year as the staff are going through that work and we've

[0:34:41] Voice 18: started to receive questions already so i know that they've picked it up at their end they're

[0:34:45] Voice 18: during their review hopefully that means we'll have a stamp of approval fairly soon and then

[0:34:50] Voice 18: we'll be sending out the rwm for council to adopt those bylaws as is our standard practice

[0:34:56] Voice 18: this. On the HR side of things, I am thrilled to report that after arbitration with the

[0:35:06] Voice 18: provincial union and PSA, I have won the case to have my new manager of finance and accounting

[0:35:12] Voice 18: position classified as an excluded manager position. So I'm very, very excited for that.

[0:35:18] Voice 18: That arbitration took place immediately after Trust Council before I went on vacation and we

[0:35:23] Voice 18: We just heard that I was successful in that.

[0:35:25] Voice 18: So I'm very happy.

[0:35:27] Voice 18: There's some paperwork that has to be completed in relation to this decision, and then I'll

[0:35:32] Voice 18: be able to move forward with a hiring competition for that new position.

[0:35:35] Voice 18: So that's great.

[0:35:37] Voice 18: Very exciting news.

[0:35:39] Voice 18: There's two strategic plan projects, or I shouldn't say that.

[0:35:43] Voice 18: There's two projects that were funded in the budget that the finance team in particular

[0:35:47] Voice 18: is involved with.

[0:35:49] Voice 18: The first is CityView.

[0:35:50] Voice 18: So Director Cermak talked about that a bit.

[0:35:53] Voice 18: the finance team, primarily Nancy Rogers, our finance officer, is doing a lot of work on the

[0:35:59] Voice 18: financial pieces related to that project and its implementation. So processing transactions and

[0:36:04] Voice 18: refunds and invoicing and everything else in that system. So that's also keeping us busy.

[0:36:08] Voice 18: The expense claim upgrade, you might remember in last year's budget, there were funds approved to

[0:36:14] Voice 18: upgrade that system, modernize it, make it easier for the end users and make the approval process

[0:36:21] Voice 18: as fully electronic. We were hoping to have that work completed by the end of last fiscal for a

[0:36:25] Voice 18: rollout at the start of the new fiscal. We did have some delays, some on the part of our staff

[0:36:30] Voice 18: and some on the part of the contractor. So we are just starting the testing phases for that system.

[0:36:36] Voice 18: So it looks like we may not actually have that system rolled out until maybe mid-summer. But it

[0:36:42] Voice 18: looks like it's going to be great. I'm really excited for it. We'll make sure everyone gets

[0:36:45] Voice 18: trained up on its staff and trustees as well because you'll be using it um also and i think

[0:36:51] Voice 18: that's probably it for for an update happy to take any questions any

[0:36:59] Trustee Luckham: questions for the director

[0:37:02] Trustee Luckham: okay let us move along to uh director of trust area services uh claire freighter thank you to

[0:37:09] Trustee Luckham: you and your team for all of the work that you do i'm over to you for your follow-up action

[0:37:14] Trustee Luckham: mention in your report uh

[0:37:17] Voice 3: thank you chair luckham i'll take a minute to walk you through the various

[0:37:20] Voice 3: items on number one here perhaps i'll turn to the trustees to see if there's updates

[0:37:24] Voice 3: from either saltsburn or gabriela on organizing a screening of a film by harold joe

[0:37:31] Voice 3: and if not i'll just stand by waiting to hear from trustees okay

[0:37:36] Trustee Luckham: so um trust i don't believe

[0:37:39] Trustee Luckham: this anthem from gabriella trustee elliott over to you

[0:37:42] Trustee Elliott: um well we're still considering it i would

[0:37:47] Trustee Elliott: i would have to say not necessarily for the dust and bone screening but um another one by the the

[0:37:53] Trustee Elliott: similar filmmaker so i just i haven't advanced that but um trustee peterson has an update from

[0:37:58] Trustee Elliott: musketeer i think um

[0:38:05] Voice 14: so salt spring um uh we had brought this up earlier and i thought i had

[0:38:11] Voice 14: reported back salt spring is not interested in having the screening um lusketeer at the march

[0:38:20] Voice 14: March 4th meeting, though, did pass a resolution requesting a screening for Leskeetee, so that's

[0:38:27] Voice 14: what I can report.

[0:38:29] Voice 3: Terrific.

[0:38:32] Voice 3: Okay, thank you for that update.

[0:38:34] Voice 3: We will work with the Leskeetee trustees to organize an event.

[0:38:38] Voice 3: That's terrific.

[0:38:38] Voice 3: Thank you.

[0:38:40] Voice 3: Further down on the list, I'll just update you that we have worked, let me have a look

[0:38:47] Voice 3: here what I was going to update you on.

[0:38:48] Voice 3: I also wanted to seek direction on number six on page 22 of your agenda around the heritage

[0:38:52] Voice 3: briefing that we had asked to have it come back to a future meeting and it was

[0:38:58] Voice 3: then postponed by the chair because the meeting in question was full I'm seeking

[0:39:03] Voice 3: directions to whether you still want us to stay on your follow-up action list at

[0:39:06] Voice 3: this point and if so would you like it to come back to your next meeting this

[0:39:11] Voice 3: was the one from trustee Elliott that the idea that had come in around

[0:39:14] Voice 3: advocacy for heritage protection hey

[0:39:20] Trustee Luckham: trustee Elliott do you want to speak to

[0:39:23] Trustee Luckham: of that i'm not sure where we're at on that

[0:39:26] Trustee Elliott: well um i i would suggest that it stays on the follow-up

[0:39:31] Trustee Elliott: action list it does need more thinking and i would suggest we need to bring together the pieces of

[0:39:38] Trustee Elliott: and all the legal advice that we've had so far i know the conservancy has had

[0:39:42] Trustee Elliott: some legal opinions on um where we stand with heritage protection um but and and there's new

[0:39:52] Trustee Elliott: You know, the paper that you passed me, Protecting Indigenous Cultural Heritage Resources on Private Land, Director Frader, I've been reading that.

[0:40:02] Trustee Elliott: And I think that this is a critical piece of advocacy that's larger than any one LTC.

[0:40:09] Trustee Elliott: see there's a lot in that one paper by the environmental law um student that um we should

[0:40:17] Trustee Elliott: be doing to bring the province into the discussion where we are really um constrained by our

[0:40:26] Trustee Elliott: legislative um framework and we can't do anything and yet we're the the front desk so to speak for

[0:40:33] Trustee Elliott: for nations. And so I know you've been, um, could, could we work on this, you know, for maybe next

[0:40:40] Trustee Elliott: meeting or the one after it's, it's a big piece of work. Um, and it needs to be carefully thought

[0:40:46] Trustee Elliott: out. I don't want to leave it off the list. I think this is, um, it's part of our role is to

[0:40:53] Trustee Elliott: keep signaling to the province where we need their help and direction and intervention sometimes

[0:40:58] Trustee Elliott: times where it's um yeah we're looks like we're making decisions that infringe on rights and title

[0:41:06] Trustee Elliott: and and yeah i don't know what to do about this but it has to be thought through suggestions

[0:41:17] Voice 3: um certainly happy to leave it on the follow-up action list i think we do need to have a

[0:41:22] Voice 3: conversation around the tools that are available to local trust committees perhaps that's one way

[0:41:25] Voice 3: to refocus as well that there are you know tools within the ltc toolbox that typically haven't been

[0:41:31] Voice 3: used at the trust around heritage conservation areas and so on so that might also be part of it

[0:41:36] Voice 3: is looking at what tools could be advanced more prominently internally as well as looking at what

[0:41:41] Voice 3: support we might need from the province so certainly happy to leave it there and we'll

[0:41:45] Voice 3: bring it forward as capacity permits how about that okay um i'll move on then no other questions

[0:41:52] Voice 3: on that one number seven at your next meeting you'll get a project charter for a webinar about

[0:41:56] Voice 3: the islands trust and this is associated with celebration of the 50th so that will be coming

[0:42:01] Voice 3: to your next meeting um with regard to number eight we have a meeting with ministry of

[0:42:06] Voice 3: transportation next week um for the um trustees fetus south so the southern trustees um so that

[0:42:15] Voice 3: will be happening next week and then through that meeting we'll assess whether there is a need for a

[0:42:19] Voice 3: similar event for the northern ltcs or whether that one is sufficient to sort of kick off a new

[0:42:24] Voice 3: relationship with modi so we'll keep you informed there um and finally um with regard to number 10

[0:42:31] Voice 3: inviting san juan county that has not yet happened and i think we're going to assess how full your

[0:42:36] Voice 3: meeting is on for june prior to extending that invitation such that it would make their travel

[0:42:42] Voice 3: worthwhile if not it might make more sense to bring them into september and finally on number

[0:42:47] Voice 3: 11 around meeting with bowen island municipality um i have not had any involvement in that

[0:42:53] Voice 3: that. So can't update us to that at this point. And finally, a

[0:43:03] Voice 3: letter has gone to say out relating to number 12 here

[0:43:06] Voice 3: relating to follow up from the LTC's consideration of the by

[0:43:13] Voice 3: law 530 and their request to have arrange a meeting. I think

[0:43:17] Voice 3: once that meeting has been arranged that another letter

[0:43:19] Voice 3: will go from executive committee I think is the intention but I

[0:43:21] Voice 3: i could let chair luck and reach and speak to that and have the other letters other thank yous gone

[0:43:27] Voice 3: and we'll have to i'll check in as to whether the other thank yous have gone out or responses to

[0:43:32] Voice 3: letters writers who wrote in there i'll pause there i see trustee elliott's hand up

[0:43:40] Trustee Luckham: go ahead

[0:43:41] Trustee Luckham: trustee elliott i'm just trying to look at this follow-up action report at the same time so go

[0:43:45] Trustee Luckham: ahead so

[0:43:46] Trustee Elliott: um i'd like some clarity on that um the letter that went out uh in response to uh say out

[0:43:53] Trustee Elliott: first nations concerns um there seems to be an overlap of of the l the response from the ltc

[0:44:00] Trustee Elliott: with the um chair of just council in the acting chair role and then the response from executive

[0:44:10] Trustee Elliott: committee um so i would like some clarity on how that letter was drafted the way it was

[0:44:22] Trustee Elliott: and it should it have come from the chair of the ltc rather than the chair of trust council

[0:44:31] Trustee Elliott: and how do we separate these different responsibilities it's my understanding that

[0:44:36] Trustee Elliott: we shouldn't be messing with ltc's um duties and that was so the letter was confusing and i just

[0:44:50] Trustee Elliott: want to understand how it came about maybe we can do it a little better next time so

[0:44:57] Trustee Luckham: director freder

[0:44:58] Trustee Luckham: i would like to speak to that if that's all right sure um there's no way to say anything else other

[0:45:08] Trustee Luckham: than that was a mistake um it that letter should not have come as the um as the um acting chair

[0:45:15] Trustee Luckham: of the salt spring ltc it should have come from executive committee and there's lots of reasons

[0:45:22] Trustee Luckham: reasons for that that I'm not going to drill into here, except that to say that I have

[0:45:28] Trustee Luckham: spoken directly recently with Laura Patrick, who has raised that question with myself.

[0:45:35] Trustee Luckham: And I've acknowledged that that was simply a mistake. Just the circumstances created that

[0:45:47] Trustee Luckham: opportunity for that mistake to happen. And I take responsibility for that. So that's where

[0:45:52] Trustee Luckham: we're at on that and that's why i mentioned earlier that that letter writing is not complete

[0:45:58] Trustee Luckham: and i think director freighter has hinted there that there may there may be a follow-up letter

[0:46:03] Trustee Luckham: from from executive committee as the chair of executive committee with response to the

[0:46:09] Trustee Luckham: referral response that it was felt that we needed to respond directly to them so that's

[0:46:15] Trustee Luckham: not finished yet um director freighter do you have anything further to add to that

[0:46:25] Voice 3: No, except that, yeah, we had, yeah, it was, yeah, there was a challenging situation, and

[0:46:30] Voice 3: yeah, we will be looking at processes in the future.

[0:46:34] Trustee Luckham: Absolutely, yeah. Okay, you want to continue?

[0:46:39] Trustee Luckham: Thank

[0:46:39] Voice 3: you. Work is underway, and I think we'll be pulling trustees around

[0:46:44] Voice 3: availability for delivery of a Species at Risk webinar, so stay tuned for that, and we're

[0:46:50] Voice 3: queuing up a series of experts to speak as to the status of species at risk and opportunities for

[0:46:57] Voice 3: advancing their protection in the region so that will be coming your way. Finally we are working

[0:47:02] Voice 3: towards applying for a grant to support the advancement of the NAPTEP exemption request

[0:47:09] Voice 3: in order to provide justification for perhaps increasing the exemption amount so that is

[0:47:14] Voice 3: proceeding and we'll keep you in the loop there and finally number 15 was referenced i think is

[0:47:21] Voice 3: associated with what trustee elliott brought up earlier around there's a notion i think this might

[0:47:26] Voice 3: now read for september council to invite leadership this needs some thought as to exactly

[0:47:31] Voice 3: what we might be

[0:47:32] Voice 3: achieving there and what relationship building and we hope to advance

[0:47:36] Voice 3: so i'll talk with trustee elliott ahead of the may meeting and that can come into your

[0:47:40] Voice 3: next meeting for discussion any questions about any of that any

[0:47:47] Trustee Luckham: questions for the director

[0:47:49] Trustee Luckham: no you want to go to your report yeah

[0:47:51] Voice 3: thank you chair um yes so happy to report joe elliott is

[0:47:56] Voice 3: now on staff as our senior indigenous relations advisor we're very excited to have him and we'll

[0:48:02] Voice 3: be working towards his orientation in the coming weeks so that he can come to understand how we

[0:48:07] Voice 3: work um not being a simple agency we want to give space and time for that learning before throwing

[0:48:11] Voice 3: him in the deep end of some projects um with that um my team is almost fully staffed we are just

[0:48:18] Voice 3: trying to work towards filling um the um program coordinator vacancy that we have until august 16th

[0:48:25] Voice 3: with jillian nickel on a temporary assignment in the planning department so excited for that um

[0:48:30] Voice 3: rare for me to have a full team and we're getting closer so i'm looking forward to having that

[0:48:35] Voice 3: support um as you might know the major initiative right now for the team is the policy statement

[0:48:41] Voice 3: we are putting out an email to trustees today around scheduling availability for a committee

[0:48:47] Voice 3: of the whole meeting in May. Once that date is selected, we will then work towards getting an

[0:48:52] Voice 3: agenda put out with all the various supportive pieces. So stay tuned for that, and we look

[0:48:58] Voice 3: forward to scheduling that meeting. Another major initiative our team is working on is the annual

[0:49:04] Voice 3: report. So hopefully it's finding its way through all your local trust committees, and at your next

[0:49:08] Voice 3: meeting you will get all the other non-ltc sections for review as executive committee

[0:49:13] Voice 3: so those are getting ready to come in we are also letting a contract for further improvements to the

[0:49:19] Voice 3: website so you can stay tuned for that that those changes should be made within a few months which

[0:49:24] Voice 3: hopefully will ease challenges we have with the document library and add some navigation and

[0:49:30] Voice 3: design improvements trust programs committee met in april and they have allocated out the funds for

[0:49:36] Voice 3: the secretariat services so those contracts will be let in the coming days um so we look forward

[0:49:43] Voice 3: to continuing that work and i think there was appreciation for council support for that ongoing

[0:49:48] Voice 3: program um on friday we met with uh with sinawis a number of uh i think vice chair elliott was there

[0:49:56] Voice 3: and uh vice chair peterson um and so that was really great to have one of our first our first

[0:50:02] Voice 3: working group meetings since I've been in this role with First Nation and it went very well and

[0:50:08] Voice 3: I think we're developing a positive relationship there and advancing some trust initiatives that

[0:50:13] Voice 3: we'll be engaging with them on. I'll leave it there if there's any further commentary from

[0:50:17] Voice 3: Vice Chairs. Finally we are planning for your 50th anniversary celebrations in June as well

[0:50:23] Voice 3: and next week as I mentioned we have a meeting with Ministry of Transportation and Infrastructure

[0:50:28] Voice 3: but also with the Capital Regional District around marine issues.

[0:50:32] Voice 3: So a lot's going on, and we still offer support,

[0:50:35] Voice 3: but as noted, policy statement is the dominant piece of work

[0:50:39] Voice 3: for the team at the moment.

[0:50:43] Voice 3: Thank you, Chair.

[0:50:45] Trustee Luckham: Very good.

[0:50:46] Trustee Luckham: Thank you.

[0:50:47] Trustee Luckham: Any questions for the Director in her report?

[0:50:50] Trustee Luckham: Toby Elliott?

[0:50:52] Trustee Elliott: Are you still soliciting agenda items for either the CRD meeting

[0:50:57] Trustee Elliott: on marine issues or the MOTI meeting,

[0:51:01] Trustee Elliott: or is that all closed for input i

[0:51:04] Voice 3: think if there was a suggestion for other meeting i could convey

[0:51:08] Voice 3: it on so both meetings are being hosted by the other agent like other agencies so for the modi

[0:51:12] Voice 3: meeting certainly i think the agenda is flexible we have i think an hour and a half um so if there

[0:51:17] Voice 3: was an additional item i can certainly request that it be added and the crd meeting i'm not

[0:51:23] Voice 3: actually i haven't seen that agenda so that's being organized by crd staff again if there's

[0:51:27] Voice 3: a request i can convey it on okay

[0:51:29] Trustee Elliott: um could i make a request that we add a very brief item uh that a

[0:51:34] Trustee Elliott: similar working group meeting happened for the northern gulf islands at the moti meeting uh

[0:51:41] Voice 3: certainly perhaps could we discuss that after the meetings happened such that we can judge

[0:51:45] Voice 3: i think that was the request of modi staff was that we just look at it and then look at what

[0:51:50] Voice 3: might make sense to organize for them but certainly we could okay thanks uh

[0:51:56] Trustee Luckham: vice chair peterson yeah

[0:52:00] Voice 14: Yeah, Trustee Elliott, I don't know if you're planning to go to either of them.

[0:52:04] Voice 14: I'm planning to go to both of them.

[0:52:06] Voice 14: So if you want to talk offline about that, and certainly this initial meeting with Moti, super important.

[0:52:15] Voice 14: The letter of agreement that the task force is referenced in does cover the Islands Trust.

[0:52:21] Voice 14: So I would assume that the Northern Islands are going to have to necessarily be included down the line.

[0:52:28] Voice 14: Okay.

[0:52:33] Trustee Luckham: Anything further? All right. So let us proceed. Then I think that concludes the

[0:52:44] Trustee Luckham: follow-up action report from staff. And so local trust committee chair updates. I'll just go around

[0:52:51] Trustee Luckham: according to my screen here. And so that would be Trustee Maude, Peterson, and Elliott, and then

[0:52:57] Trustee Luckham: and then I'll follow up at the end.

[0:52:59] Trustee Luckham: Thank you, Chair.

[0:53:01] Trustee Maude: Not much to report from my LTCs.

[0:53:04] Trustee Maude: There's been no recent meetings.

[0:53:06] Trustee Maude: Certainly looking forward to the meetings next week

[0:53:09] Trustee Maude: with CRD and MODY over those topics,

[0:53:12] Trustee Maude: which are top of mind amongst all the LTCs.

[0:53:16] Trustee Maude: But no, I'm saddened to report

[0:53:19] Trustee Maude: that it's been very peaceful for me

[0:53:21] Trustee Maude: in the LTC end of things, so thank you.

[0:53:24] Trustee Luckham: Well, thank you, Vice Chair Mott.

[0:53:26] Trustee Luckham: So Vice Chair Peterson.

[0:53:27] Trustee Luckham: Oh,

[0:53:31] Voice 14: let's see. Monday, I had opportunity to have a short Zoom meeting with one of the consultants hired for Salt Springs Complete Communities grant and project there.

[0:53:46] Voice 14: So that was good, just mostly a bit of a meet and greet and a sort of look at scope of the work.

[0:53:53] Voice 14: and and uh so that that was really good um hornby uh we meet um on friday and hornby's in the midst

[0:54:06] Voice 14: of uh revising short-term vacation rental rules um there's an interest at this point i'm sure most

[0:54:19] Voice 14: Most of you know, but Hornby is like the Wild West for short-term vacation rentals,

[0:54:23] Voice 14: and it's certainly widely accepted on the island that something needs to be done

[0:54:29] Voice 14: to have some level of control of the numbers there.

[0:54:34] Voice 14: So I'm hopeful that we'll make that progress on Friday.

[0:54:38] Voice 14: There's certainly been a staff that have been very excellent at helping guide the LTC

[0:54:46] Voice 14: through what the options are.

[0:54:48] Voice 14: We're still interested to see, working with the CVRD, whether they will follow through with the feasibility study on business licensing for short-term vacation rentals for Hornby, and that'll be an interesting conversation.

[0:55:06] Voice 14: If, of course, if that does happen, that will be another tool that could be very useful.

[0:55:15] Voice 14: And Director Arbor out of CBRD, the area director for Hornby, has been just great to work with and really supportive and been attending most of our meetings when he can on this topic.

[0:55:33] Voice 14: Of course, the other big issue looming on Hornby is the question of the Rogers Tower.

[0:55:41] Voice 14: I don't think that's coming up for any decision at this point, certainly not on Friday.

[0:55:49] Voice 14: So that will be a sort of ongoing.

[0:55:53] Voice 14: Galliano's, of course, has a couple of big applications for those F1 forest lots.

[0:56:02] Voice 14: um and uh is in conversation with the first nation around potential uh donations of uh of land around

[0:56:15] Voice 14: um those applications so we don't know how that will play out yet but uh i think there's

[0:56:21] Voice 14: opportunities there for um for building better relationships and and hopefully for a real

[0:56:30] Voice 14: tangible um uh reconciliation actions so that's my report thank

[0:56:40] Trustee Luckham: you sir um vice chair elliott

[0:56:43] Trustee Luckham: uh

[0:56:45] Trustee Elliott: thank you chair i don't actually have anything to report um uh vice chair mod was able to cover

[0:56:53] Trustee Elliott: for me on the community information meeting for south pender earlier in march and may be called

[0:57:01] Trustee Elliott: upon again for uh this friday's meeting in two days time um i'm having car issues so i just

[0:57:08] Trustee Elliott: simply can't travel at the moment except on a scooter which is a long way to go on a scooter

[0:57:14] Trustee Elliott: um so

[0:57:16] Trustee Luckham: exciting pardon

[0:57:18] Trustee Elliott: me it would be exciting

[0:57:20] Trustee Luckham: dangerous

[0:57:21] Trustee Elliott: and probably

[0:57:23] Trustee Elliott: probably a little so uh i'm really thankful that um that he's able to step in there it's been a

[0:57:31] Trustee Elliott: very lively debate and um i'm following of course watching the videos and keeping up to date um i

[0:57:37] Trustee Elliott: did want to ask uh director sermac i'm not sure if you if the community has been provided information

[0:57:43] Trustee Elliott: yet on the status of the short-term vacation rentals that were um that had been legally

[0:57:50] Trustee Elliott: non-conforming and are now not conforming i thought we would have an update at the march

[0:57:57] Trustee Elliott: meeting but are we i don't think we had one unless i'm mistaken and that's a big

[0:58:05] Trustee Elliott: concern for south pender because all of the short-term vacation rentals are illegal

[0:58:13] Trustee Elliott: as of the new legislation so maybe we could follow up with that after or i

[0:58:21] Trustee Luckham: i do think

[0:58:22] Trustee Luckham: we have a couple of items here later on in correspondence to discuss some of that and

[0:58:28] Trustee Luckham: i think you have a report to us don't you trust me or director yeah oh

[0:58:35] Trustee Elliott: i missed it somehow oh no

[0:58:40] Trustee Elliott: yeah

[0:58:41] Trustee Luckham: oh yeah there we are updating housing statutes and so presumably that could embrace

[0:58:46] Trustee Luckham: some more information

[0:58:47] Trustee Elliott: okay

[0:58:48] Trustee Luckham: no so

[0:58:51] Trustee Luckham: make any remarks at this time director zermak so

[0:58:55] Voice 2: i thank you mr

[0:58:56] Voice 2: chair i'd just like to clarify the question is how does the str uh legislative changes affect

[0:59:02] Voice 2: south pender and then

[0:59:04] Voice 2: so the way we've been approaching this i've been providing a general

[0:59:08] Voice 2: overview of all the legislative changes to all the ltcs the ltcs themselves have been following

[0:59:16] Voice 2: up with investigations to answer that those types of questions because as you

[0:59:20] Voice 2: can imagine each LTC there are many different weight regimes of short-term

[0:59:24] Voice 2: regulation short-term rental regulations and I'm not aware of where South Pender

[0:59:30] Voice 2: is in there if they've asked staff to follow up on that I certainly wasn't as

[0:59:35] Voice 2: director going to provide a broad look at all the LTCs that'd be a bit too much

[0:59:40] Voice 2: work for us to provide that broad scope especially when it affects everybody a

[0:59:45] Voice 2: a little bit differently.

[0:59:46] Voice 2: I can provide that Gabriela, as you would know,

[0:59:49] Voice 2: is the only LTC to opt in

[0:59:51] Voice 2: to the principal residence requirement.

[0:59:54] Voice 2: So that's interesting.

[0:59:57] Voice 2: But yeah, I don't have an update on South Pender,

[0:59:59] Voice 2: but if there's.

[1:00:00] Voice 2: questions, Trustee L.A., you can feel free to send them to me, or if there's an outstanding

[1:00:05] Voice 2: report with South Pender that the Island Planner is post-producing, or I'm not aware of where

[1:00:09] Voice 2: South Pender is in asking those questions.

[1:00:11] Trustee Elliott: I'll follow up with that, because I think we

[1:00:15] Trustee Elliott: had requested it, and I haven't seen it, but I've been out of the loop, so I thought maybe I'd missed

[1:00:21] Trustee Elliott: it so

[1:00:22] Voice 2: is that we being ec or or south pender south

[1:00:25] Trustee Elliott: pender specifically um which is will be

[1:00:30] Trustee Elliott: greatly affected because all of the short-term vacation rentals operating are legal non-conforming

[1:00:35] Trustee Elliott: and there's a large number of them and they would be affected by this legislation as of

[1:00:41] Trustee Elliott: november 1st so we were waiting for some direction from staff so i think i'll follow up with you

[1:00:47] Trustee Elliott: afterwards. And I haven't anything else to report other than participating in the SNNAS

[1:00:53] Trustee Elliott: working group meeting. As the Liskiti Local Trust Committee member, it was incredibly valuable. I'm

[1:01:02] Trustee Elliott: so thankful that it happened. We got some really good insight into SNNAS thinking and their

[1:01:10] Trustee Elliott: interests and concerns. So specifically with regard to the OCP review project, which has

[1:01:14] Trustee Elliott: who's been on the back burner for quite a while,

[1:01:18] Trustee Elliott: and they've committed to giving us input

[1:01:21] Trustee Elliott: and returning that by a specific date.

[1:01:25] Trustee Elliott: So I've been working with the planner

[1:01:26] Trustee Elliott: to give a briefing to the community,

[1:01:31] Trustee Elliott: and I would like to work in the next year

[1:01:35] Trustee Elliott: with Director Frater and our new CIRA

[1:01:37] Trustee Elliott: to provide some education potentially for the community

[1:01:40] Trustee Elliott: on rights and title and core concerns

[1:01:44] Trustee Elliott: for First Nations and Liskiti so I think that's going to be a topic that we need to start

[1:01:51] Trustee Elliott: addressing in the public forum not sure how to do it but some education is needed there

[1:01:55] Trustee Elliott: that's about it for me I think Maine is meeting soon but we didn't have a meeting last month

[1:02:03] Trustee Luckham: okay very good thank you very much Professor Elliott so from my front as chair of Gabriola

[1:02:10] Trustee Luckham: and Gambier. We did meet last week on Gabriola. I think probably the most significant item on that

[1:02:21] Trustee Luckham: was the community comment period where we had a significant number of Mudge Island people joining

[1:02:31] Trustee Luckham: us to express their concerns with respect to bylaw enforcement generally, and I would

[1:02:40] Trustee Luckham: encourage Director Cermak and Bylaw Enforcement Manager Warren Dingman to review that recording

[1:02:49] Trustee Luckham: of that, because there's certainly some insights and information to be gleaned, and indeed

[1:02:55] Trustee Luckham: indeed quite likely some answers provided accordingly and it was very helpful and very

[1:03:02] Trustee Luckham: useful to hear from the folks in our meeting there's lots of concerns there the OCP project

[1:03:10] Trustee Luckham: is the major project that's underway there and that continues to be well supported by

[1:03:18] Trustee Luckham: the planner the regional planner on that project and I'm really grateful for that work

[1:03:25] Trustee Luckham: work. I don't think there's anything else I'm going to add there. Enjoy working on the

[1:03:31] Trustee Luckham: island with the trustees. Indeed, I also joined the protocol meeting with the chief and one

[1:03:41] Trustee Luckham: other council member and this committee. And that was useful. We determined to meet before

[1:03:50] Trustee Luckham: the end of May to have some kind of protocol signing opportunity with

[1:03:56] Trustee Luckham: Council and that decision we're coming forward will likely do that at the

[1:04:02] Trustee Luckham: Health Center on the on their territory and so looking forward to that I'll just

[1:04:11] Trustee Luckham: note and quickly in passing that the CEO hiring committee met yesterday and that

[1:04:17] Trustee Luckham: That work of the selection of a consultant is ongoing and hopefully there'll be some reporting out of that and then out of their next COHC meeting.

[1:04:28] Trustee Luckham: That was a subcommittee, actually, not the whole committee that has been chosen, was chosen to vet the application.

[1:04:37] Trustee Luckham: So that work is ongoing. That concludes my report.

[1:04:42] Trustee Luckham: court. If there's no questions for anybody, then I'm going to continue on. We have no bylaws here

[1:04:51] Trustee Luckham: today to approve. That is good. Trust Council meeting preparation. Ostensibly, that's our

[1:04:59] Trustee Luckham: next section here in Section 7. Perhaps I'll begin with that, although I want to ask whether

[1:05:08] Trustee Luckham: whether or not there's a necessity for a 10-minute break or anything, refresh your teacups or have a facility break.

[1:05:18] Trustee Luckham: So I'm seeing a couple of hands up to do that.

[1:05:20] Trustee Luckham: So let's break for 10 minutes and come back at 10.30, and then we'll continue with the Trust Council preparation work.

[1:05:27] Voice 14: Is that satisfactory?

[1:05:28] Trustee Luckham: And, Chair, I think –

[1:05:29] Voice 14: excuse me, but I think you also skipped the Islands Trust Conservancy Liaison report.

[1:05:35] Trustee Luckham: Oh, you're absolutely right.

[1:05:37] Trustee Luckham: I did.

[1:05:37] Trustee Luckham: did. And I apologize for that. I was had in my mind that we're going to be meeting in

[1:05:44] Trustee Luckham: person with the Conservancy later. But nonetheless, is there a liaison report from Toby Elliott,

[1:05:51] Trustee Luckham: who's our representative on the liaison?

[1:05:53] Trustee Elliott: There is nothing to report. There's been some lots of conversation in the background, but

[1:05:59] Trustee Elliott: nothing substantive. Looking forward to the meeting.

[1:06:03] Trustee Luckham: okay that's great so just a note

[1:06:05] Trustee Elliott: so this is no surprise at one o'clock

[1:06:07] Trustee Luckham: ken thomas is unable to

[1:06:09] Trustee Luckham: join us um for that meeting he has another prior commitment so um let us uh go for our break and

[1:06:17] Trustee Luckham: come back at 10 30 okay thank you okay welcome back everyone um so this now indeed takes us to

[1:15:32] Trustee Luckham: to section 7.1, 7.11,

[1:15:36] Trustee Luckham: Islands Trust Code of Conduct.

[1:15:40] Trustee Luckham: And this is here to,

[1:15:47] Trustee Luckham: who's going to speak to this one?

[1:15:49] Trustee Luckham: CAO Hudson-Pillar?

[1:15:54] Trustee Luckham: Muted.

[1:15:58] Trustee Luckham: Yes, I'm here.

[1:16:02] You know, what you've got in front of you

[1:16:04] is, I

[1:16:05] Voice 16: think, timely.

[1:16:07] Voice 16: It's been in the interest

[1:16:09] Voice 16: both of Executive Committee

[1:16:10] Voice 16: Committee and Trust Council as a whole, and also is a reflection of changing and perhaps

[1:16:16] Voice 16: changing times over the years.

[1:16:19] Voice 16: You can see that there's been a long history where the standards of conduct, and we have

[1:16:26] Voice 16: to in some ways applaud the people of yesteryear who in 97 were developing standards of conduct

[1:16:35] Voice 16: and putting those in place.

[1:16:36] Voice 16: you probably wouldn't find that in every organization in the mid 90s so that was

[1:16:43] Voice 16: great to have a sort of a launching pad but I think we can generally agree that

[1:16:52] Voice 16: there's the tenor of conversation in the modern world might be a little bit

[1:16:55] Voice 16: different and the trust probably wouldn't avoid that relative to any

[1:17:02] Voice 16: other organization so it's time to take a look at the code of conduct and

[1:17:05] Voice 16: refresh it. David wrote this report. It's provided to you as an initial blush, a first

[1:17:13] Voice 16: blush. Take a look to see if it resonates. What you've got in front of you is the combination

[1:17:21] Voice 16: of three things. It's a comparison of our current document with the work that was done

[1:17:28] Voice 16: by the LGMA and the UBCM and the Working Group on Responsible Conduct, where they put

[1:17:35] Voice 16: but for suggestions for a modern code of conduct

[1:17:39] Voice 16: for local government's bodies.

[1:17:42] Voice 16: So the actual document you have behind this

[1:17:46] Voice 16: is an amalgam of the current policy,

[1:17:48] Voice 16: and we tried to point that out in the document,

[1:17:50] Voice 16: the current policy, the recommendations

[1:17:52] Voice 16: out of the Responsible Conduct Working Group,

[1:17:55] Voice 16: and then any anecdotal ideas from other jurisdictions

[1:17:59] Voice 16: that may or may not, and hopefully would, be effective.

[1:18:03] Voice 16: and they've been put together in a patch like this for your consideration from

[1:18:12] Voice 16: your perspectives I don't I don't know how you know only the interest of trust

[1:18:19] Voice 16: counsel on going down this road you'll have better insight than I would with

[1:18:24] Voice 16: regards this you know is this the time to take a look at code of conduct we

[1:18:27] Voice 16: know there's some natural legal limits associated with this so we have to make

[1:18:31] Voice 16: sure that whatever we adopt we understand um you know the the limits of expressing

[1:18:41] Voice 16: any desired con conduct anecdotally over the last eight years or even

[1:18:49] Voice 16: understanding the trust previous to that i think generally compared to some other organizations

[1:18:53] Voice 16: you'd be blessed um over over time um with the tenor of conversation um maybe it's you know now

[1:19:01] Voice 16: is the time for for a bit of that reflection that the muscle that really hasn't been exercised is

[1:19:06] Voice 16: one where shy of some horrific behavior by somebody or challenging behavior by somebody

[1:19:14] Voice 16: if something is marginal or inappropriate where does how do we not have executive committee or

[1:19:21] Voice 16: any one body carry anything other than the process and you leave it to trust counsel to

[1:19:28] Voice 16: to have these conversations.

[1:19:31] Voice 16: And we just haven't had scenarios

[1:19:33] Voice 16: where we've really developed the facility

[1:19:35] Voice 16: for Trust Council to sit and go,

[1:19:37] Voice 16: hey, how would we handle this?

[1:19:39] Voice 16: How would we handle that?

[1:19:42] Voice 16: Hopefully this gives you a bit of direction there.

[1:19:44] Voice 16: So you could count on this and say, no, it looks good.

[1:19:48] Voice 16: Let's put it forward to Trust Council for a look.

[1:19:51] Voice 16: You could provide some comments

[1:19:52] Voice 16: and some recommendations for change,

[1:19:56] Voice 16: and we could bring it back to your next meeting

[1:19:58] Voice 16: or we could bring back in its meeting or we could never talk about it again um it's uh it's over to

[1:20:05] Voice 16: you for your thinking okay

[1:20:09] Trustee Luckham: thank you very much uh uh vice chair peterson

[1:20:13] Voice 14: thank you um i certainly

[1:20:17] Voice 14: think it's it's timely work um the you know the our existing standards of conduct are are lacking

[1:20:31] Voice 14: One of the things that stands out, and of course this came to us last year, was that in the current process, there's a complaint, the person being complained against, that actually isn't provided the information.

[1:20:46] Voice 14: So that's a huge deficit, as mentioned in the report, and the CAO touched on, there's new standards coming out.

[1:20:59] Voice 14: so we definitely need to do this work i know i would report that there's been some conversation

[1:21:05] Voice 14: around this issue at governance committee um i do think it's worth having a trust council

[1:21:13] Voice 14: discussion and i think that the committee of the whole is a great way to approach that

[1:21:19] Voice 14: um and just for interest sake uh i've actually done a little bit of reading

[1:21:25] Voice 14: I looked at the Bowen Island Municipality version, and the CRD has a new version that was adopted just earlier this year that's really good.

[1:21:41] Voice 14: And so I would suggest it might be worth having one or more of those available to look at for comparison.

[1:21:52] Voice 14: comparison. But yes, this work, I think, needs to be advanced. And I'm in support of going down

[1:22:02] Voice 14: the road and having some conversation about this.

[1:22:08] Trustee Luckham: Excellent. Thank you. David Maude?

[1:22:13] Trustee Maude: I'm happy to move, if appropriate, that the Executive Committee forward the Draft Code

[1:22:18] Trustee Maude: of Conduct to the Trust Council Committee of the Whole in June 2024 to discussion and

[1:22:22] Trustee Maude: recommendation of trust council so

[1:22:25] Trustee Luckham: before that seconded um um i would like to suggest indeed

[1:22:31] Trustee Luckham: trustee peterson identified particularly uh the most recent code of conduct um advanced by the

[1:22:38] Trustee Luckham: capital regional district um that seems to be the most current level of thinking that is out there

[1:22:45] Trustee Luckham: and has uh passed just recently and i would like to particularly include that for reference

[1:22:52] Trustee Luckham: in the document that is being forwarded to council.

[1:22:57] Trustee Luckham: So I'd just ask staff if that could just happen

[1:23:00] Trustee Luckham: or whether or not that should be included in the motion.

[1:23:05] Voice 16: Yeah, so we've provided you professional work.

[1:23:09] Voice 16: If you want some other work, then you tell us and we'll do it.

[1:23:14] Voice 16: There's many options around standards of code of conduct

[1:23:19] Voice 16: that we could look at, CRT and others.

[1:23:21] Voice 16: If that one particularly appeals,

[1:23:23] Voice 16: appeals, I would suggest you don't move this and you tell us to. I don't think just attaching

[1:23:27] Voice 16: a series of other examples to this and then providing it to Trust Counsel is that you're

[1:23:34] Voice 16: just getting Trust Counsel to do a comparative analysis that they should really have that

[1:23:38] Voice 16: in front of them to help you make a decision, not to get them to ask a series of questions

[1:23:44] Voice 16: about why aren't we doing this one versus another one. So if you want some work done,

[1:23:50] Voice 16: we could certainly do that over the next period of time and look to bring that back to your meeting

[1:23:55] Voice 16: if there's something in that you know we could do review the crd and compare some of the pieces here

[1:24:01] Voice 16: and bring that report back to you

[1:24:04] Trustee Luckham: okay uh thank you ceo it wasn't my intent for to ask for further

[1:24:09] Trustee Luckham: work or and in fact uh even wanting to necessarily compare um the work that's been done by staff

[1:24:16] Trustee Luckham: in reflection of other work.

[1:24:21] Trustee Luckham: I just think that what is of value

[1:24:24] Trustee Luckham: is that another nearby regional government

[1:24:27] Trustee Luckham: is also doing this work and this is where they've landed

[1:24:30] Trustee Luckham: and I don't expect us to land in the same place.

[1:24:33] Trustee Luckham: So it's mostly garnered

[1:24:34] Voice 16: -

[1:24:35] Voice 16: We could happily take a look

[1:24:36] Voice 16: and bring it back to your main meeting

[1:24:38] Voice 16: and see if it's been mentioned by two of you.

[1:24:41] Voice 16: um

[1:24:43] Trustee Luckham: okay well uh let's um see what toby elliott would like to offer here and then i would like

[1:24:50] Trustee Luckham: to come back to the motion on the table to determine whether or not we want to second that

[1:24:54] Trustee Luckham: motion or whether um uh there's a different motion toby elliott uh

[1:25:01] Trustee Elliott: thank you so something you noted

[1:25:03] Trustee Elliott: noted CAO, that having a code of conduct doesn't prevent us from having problems that are just

[1:25:13] Trustee Elliott: below the bar of that code of conduct. And that is something that we probably need to address.

[1:25:20] Trustee Elliott: It was actually brought up by the keynote speaker, Diane Kalin-Sukrau, in her Civic Leaders

[1:25:28] Trustee Elliott: UNITE plenary session and she said ironically introduction of the conduct seems to like

[1:25:35] Trustee Elliott: you know what is just below the bar then passes as as acceptable and and so there's a there's a

[1:25:42] Trustee Elliott: bigger conversation here I really appreciate this document the work that's gone into it it's much

[1:25:47] Trustee Elliott: more robust and provides really good direction on stuff that I think is obvious but

[1:25:56] Trustee Elliott: But hold on, my internet connection's unstable here.

[1:26:00] Trustee Elliott: I'll just note there's one little error, sorry, in F.2.5.

[1:26:09] Trustee Elliott: It references mayor, chair, and councilor director.

[1:26:12] Trustee Elliott: So we might want to change that to the appropriate bodies.

[1:26:17] Trustee Elliott: But we need to do some, we need to have some conversation about this before adopting it.

[1:26:24] Trustee Elliott: i think a committee of the whole would be a good idea um i don't see any substantial work that

[1:26:32] Trustee Elliott: needs to be done it's like let's see how it flies see what the other trustees think

[1:26:37] Trustee Elliott: i will note that f.6.1 conduct and meetings um this is one of those points it's like it

[1:26:47] Trustee Elliott: seems so obvious but it's great to have it spelled out members have an obligation to

[1:26:51] Trustee Elliott: attend meetings and the expectation is that members will attend meetings for the duration of

[1:26:55] Trustee Elliott: the meeting and we have a problem with that at trust council that um some trustees seem to think

[1:27:01] Trustee Elliott: that trust council meetings are optional or their other work is is um more important and um so i

[1:27:10] Trustee Elliott: think this this fleshes out our responsibilities as well as the principles and standards to which

[1:27:16] Trustee Elliott: we should adhere um in a way that it provides a framework for the future and and how we're to

[1:27:24] Trustee Elliott: behave and i really like this so i'm happy to support the motion to advance it to a trust

[1:27:30] Trustee Elliott: committee of the whole discussion um bandied about um i think the document is very strong

[1:27:37] Trustee Elliott: and thank you for the work on this okay

[1:27:40] Trustee Luckham: uh

[1:27:41] Voice 14: trustee peterson yeah thank you one of the one of the uh

[1:27:47] Voice 14: things that's in the CRD code that I think is interesting and good is there's a signing on

[1:27:58] Voice 14: portion where the individual members essentially sign an agreement that they agree to the code of

[1:28:09] Voice 14: conduct. And while that's, you know, potentially symbolic, I think it actually is powerful

[1:28:15] Voice 14: powerful uh uh symbolism um I really like that part of it yeah uh

[1:28:22] Voice 14: I hear what I hear what the

[1:28:24] Voice 14: CAO is is saying which is that if if there's parts of um some other code of conduct that we think

[1:28:32] Voice 14: should be included um we should ask for that work to be done before we send it off to trust Council

[1:28:38] Voice 14: Council. So although I am hearing support for just sending it off to Committee of the Whole,

[1:28:45] Voice 14: I'm actually kind of leaning towards requesting that work, but I'll leave it at that for now.

[1:28:54] Trustee Luckham: Okay. Thank you, Tim. So I can't say I've done a thorough analysis of any two documents

[1:29:02] Trustee Luckham: to determine any direction that I could provide to staff, and I think that they've done their best

[1:29:09] Trustee Luckham: effort in making their recommendation. I would support just advancing this to the

[1:29:14] Trustee Luckham: Committee of the Whole and we can have that discussion of the Committee of the

[1:29:16] Trustee Luckham: Whole before any other work is undertaken because it might be there's

[1:29:22] Trustee Luckham: something else. So it does somebody want to second the Trustee Maude's motion and

[1:29:26] Trustee Luckham: Alexandra you have that on the on the record because it's in the document and

[1:29:31] Trustee Luckham: I see Trustee Elliott has seconded it so that's good. So then if there's no

[1:29:35] Trustee Luckham: further discussion i'll just ask uh to call i'll just call the vote all in favor none opposed or

[1:29:46] Trustee Luckham: that's that's unanimous so they're not opposed and so therefore that carries the chair

[1:29:51] Voice 15: yes sir

[1:29:54] Voice 15: um how about this is just a friendly thought or

[1:29:56] Voice 16: a thought maybe um

[1:30:00] Voice 16: Why don't we just take a look at the CRD policy

[1:30:03] Voice 16: in the intervening couple of weeks.

[1:30:05] Voice 16: And if there's a couple of amendments

[1:30:07] Voice 16: that really make sense,

[1:30:10] Voice 16: or we could do a cover briefing on top of this

[1:30:12] Voice 16: or amend this report as it goes forward,

[1:30:14] Voice 16: you could always say, amend this in May and add it,

[1:30:18] Voice 16: maybe the signing thing or any of those.

[1:30:20] Voice 16: And those will be debatable concepts at Trust Council.

[1:30:24] Voice 16: So-

[1:30:26] Trustee Luckham: That would be

[1:30:26] Trustee Luckham: great and I thank you for that.

[1:30:31] Trustee Luckham: All right.

[1:30:34] Trustee Luckham: Excellent. Okay. Accommodation chargeback at 7.1.2. I can't help but think that this is reflected in the Code of Conduct somehow. But Trustee Elliott, what would you like to do here?

[1:30:45] Trustee Luckham: Thank

[1:30:46] Trustee Elliott: you, Chair. So I do appreciate the opportunity. I know this is a small issue, perhaps in terms of the financial reward, but it's kind of the principle of the thing.

[1:31:04] Trustee Elliott: um trustees need to attend trust council meetings if they can't um you know there should be a valid

[1:31:11] Trustee Elliott: reason but particularly if they commit to attending and then do not um there should be some

[1:31:19] Trustee Elliott: reasonable um responsibility uh for that and i don't think it should be on the taxpayers we are

[1:31:27] Trustee Elliott: in the budget cycle we've been looking for ten thousand dollars here five thousand dollars here

[1:31:32] Trustee Elliott: it's been extremely painful to try to keep the budget down and really we want to be funding

[1:31:41] Trustee Elliott: services and planning and the core work of the trust um paying for accommodations that

[1:31:48] Trustee Elliott: trustees do not end up using is not responsible so i would like to um uh forward this for

[1:31:58] Trustee Elliott: consideration for the june trust council meeting it's not a big item we can have

[1:32:04] Trustee Elliott: perhaps director of administrative services provide some options if um if julia was able

[1:32:11] Trustee Elliott: uh for what would that look like a time frame of a month to for for trustees to um signal that

[1:32:20] Trustee Elliott: they're going to attend um a 50 chargeback option if they do not and then what are the parameters

[1:32:27] Trustee Elliott: for um excusing absence um it's yeah

[1:32:33] Voice 8: excuse me chair let them yes uh

[1:32:39] Voice 8: my computer has completely

[1:32:40] Voice 8: crashed and uh we are still alive but there is no agenda and i cannot control my computer at the

[1:32:47] Voice 8: moment oh

[1:32:49] Trustee Luckham: all right um well um um perhaps we'll revert to pen and paper um for the moment and

[1:32:56] Trustee Luckham: allow you to uh yeah

[1:32:58] Voice 8: so just describing why there's no agenda on the stream that's that's

[1:33:03] Trustee Luckham: fine um it's interesting we can manage that um element of it so uh trustee elliot um just want

[1:33:14] Trustee Luckham: to clarify here are you do you want to make a motion here now to advance this in some fashion

[1:33:19] Trustee Luckham: or do you want staff to conduct some work um in advance of and bring this back to our future

[1:33:28] Trustee Luckham: May meeting in order to advance this accordingly?

[1:33:32] Trustee Elliott: That would be the request. We'd need to have some

[1:33:34] Trustee Elliott: work done on those options. I don't know if staff have the capacity for that. As Director

[1:33:43] Trustee Elliott: Administrative Services indicated, it's a very busy time of year. So I would ask staff if this

[1:33:47] Trustee Elliott: is feasible to explore some options and bring it back to our May meeting for consideration of June

[1:33:53] Trustee Elliott: and trust council yes okay

[1:33:55] Trustee Luckham: so trustee peterson has a question there or comment and then julia

[1:33:59] Trustee Luckham: i see that you've come on screen so let's hear from uh vice chair peterson and then we'll come

[1:34:04] Trustee Luckham: to you for answers so

[1:34:07] Voice 14: just as a matter of um uh procedure the there was a motion by trust

[1:34:14] Voice 14: council to defer this to the june uh council meeting um trustee elliott's motion which was

[1:34:21] Voice 14: was seconded there, which is that staff explore options.

[1:34:25] Voice 14: So I'm just wondering if we're putting the cart

[1:34:28] Voice 14: before the horse here by asking staff to do work

[1:34:32] Voice 14: before trust council asks staff to do work.

[1:34:41] Voice 15: Mr. Chair.

[1:34:42] Trustee Luckham: Yes, sir.

[1:34:44] Trustee Luckham: Oh, okay, and then we'll go to Julian Mobs,

[1:34:47] Trustee Luckham: but you've got my attention.

[1:34:50] Voice 15: You know, I can

[1:34:51] Voice 16: kind of see

[1:34:52] Voice 16: where trustee Peterson's coming from the only thing I'd say is you'll never hear

[1:35:04] me say this again there's

[1:35:05] Voice 16: two variants of staff doing work there's the light

[1:35:08] Voice 16: version and the in-depth version it might not be wise to have the same

[1:35:14] Voice 16: conversation you had last time with no new information associated with it

[1:35:19] Voice 16: because I think it was somewhat unsatisfactory only to the timing of the

[1:35:25] Voice 16: the meeting and it was just that probably didn't get to where you all collected they wanted to go

[1:35:32] Voice 16: so maybe there's a way to do a a lesser version of analysis before doing a more profound one

[1:35:41] Voice 16: if trust also wanted to go forward maybe if there is a capacity i'm not saying there is but

[1:35:47] Voice 16: maybe just a briefing over the top of it that provides some context sort of a halfway measure

[1:35:53] Voice 16: anyway I get the point because the first the first thing is to say you're actually debating

[1:35:59] Voice 16: whether or not staff should go off and do that work and by doing that work you're you're kind

[1:36:04] Voice 16: of working around trust council's initial thing can you say no let's have the discussion whether

[1:36:08] Voice 16: we should do that in June yeah

[1:36:15] Voice 9: yeah I

[1:36:18] Trustee Elliott: get it but we need some information with which to make a

[1:36:23] Trustee Elliott: a decision and so i'm asking for ec support to direct staff to do a light version of what might

[1:36:31] Trustee Elliott: be some options and if you don't think that's valid then we can go to june trust council with

[1:36:36] Trustee Elliott: an rfd with no backing or analysis well

[1:36:44] Trustee Luckham: we don't have an rfd we have a motion

[1:36:47] Trustee Luckham: uh right there wasn't so that they're they're distinct just

[1:36:53] Trustee Elliott: tell me what to do this is not

[1:36:55] Trustee Elliott: complicated director mobs do you have any ideas so

[1:37:00] Trustee Luckham: uh vice chair elliott thank you um it is

[1:37:04] Trustee Luckham: complicated and i will now go to director mobs for any advice oh you're muted

[1:37:14] Voice 18: thanks chair so

[1:37:16] Voice 18: So when I look at these motions, it looks as if the direction to staff was deferred

[1:37:23] Voice 18: until June.

[1:37:24] Voice 18: That's how I read that.

[1:37:26] Voice 18: It wasn't the topic that's been deferred to June, it's giving the direction to staff.

[1:37:32] Voice 18: So if I'm incorrect there, please let me know.

[1:37:36] Voice 18: That said, as far as looking at the options of how we could make that happen, I don't

[1:37:42] Voice 18: think it's a significant exercise um the there would need to be policy amendments that um would

[1:37:51] Voice 18: need to to happen in order to make that a reality if council wishes to do that so um there's other

[1:37:59] Voice 18: pieces that would have to happen we don't have to do the policy amendments right now we can simply

[1:38:03] Voice 18: look at okay if council did want to go in this direction what would those options look like and

[1:38:08] Voice 18: what would be required to actually um adopt them and then implement them um but in my view that

[1:38:14] Voice 18: would be kind of the light version um it doesn't seem like a significant amount of work to bring

[1:38:18] Voice 18: back um for next meeting yeah

[1:38:24] Trustee Luckham: okay so for clarity and if i'm wrong then correct me but looking at

[1:38:31] Trustee Luckham: the cover sheet here the motion itself was deferred to june although admittedly the deferral

[1:38:39] Trustee Luckham: isn't clear not the direction the council didn't decide one way or the other about

[1:38:43] Trustee Luckham: the direction i think whether they supported it or not so um but that said um do you have a

[1:38:53] Trustee Luckham: different opinion or your opinion stands director mount uh

[1:38:58] Voice 18: yeah it stands okay i think if executive

[1:39:01] Voice 18: wants to obtain some additional information to support um the conversation that's going to come

[1:39:06] Voice 18: up again at june trust council i see no issue with that

[1:39:09] Trustee Luckham: okay so trustee ellie um do you want

[1:39:13] Trustee Luckham: to make a motion at this time yes

[1:39:23] Trustee Elliott: um i move that ec request staff to uh provide some options

[1:39:31] Trustee Elliott: on the potential and implications or sorry on the implications of charging accommodation costs

[1:39:39] Trustee Elliott: back to trustees and report back to me easy meeting is

[1:39:52] Trustee Luckham: that helpful director

[1:39:54] Trustee Luckham: mobs

[1:39:54] Voice 18: I think so just clarifying it'll be a light version not a policy update just

[1:40:03] Trustee Luckham: options yeah and so Alexandra have you got that either written down or recorded

[1:40:11] Trustee Luckham: I see the screen is back up here yes

[1:40:14] Voice 8: CAO is sharing his screen while Daphne works on the

[1:40:18] Voice 8: resolve yes I have that motion okay

[1:40:21] Trustee Luckham: so do I have a seconder for the motion trustee Ma thank you

[1:40:25] Trustee Luckham: very much any further discussion trustee Peterson thank

[1:40:33] Voice 14: you chair I think what is going to be

[1:40:40] Voice 14: item of discussion at trust council would be around what um extraordinary circumstances are

[1:40:48] Voice 14: going to um be listed as a as exceptions so that's uh i'm not suggesting that that's up to

[1:40:57] Voice 14: staff to come up with but that's it's definitely where bears some thinking about

[1:41:02] Voice 14: about before we get this in front of Trust Council.

[1:41:09] Trustee Luckham: Yeah.

[1:41:11] Trustee Luckham: Okay.

[1:41:14] Trustee Luckham: So that's information to support the decision.

[1:41:17] Trustee Luckham: Is there any further discussion?

[1:41:20] Trustee Luckham: I'm gonna call for the vote then.

[1:41:22] Trustee Luckham: All those in favor?

[1:41:26] Voice 9: And

[1:41:26] Trustee Luckham: that does carry unanimously.

[1:41:27] Trustee Luckham: Okay, thank you, Vice Chair Elliott

[1:41:30] Trustee Luckham: for bringing that forward to us.

[1:41:34] Trustee Luckham: Next item 7.1.3,

[1:41:36] Trustee Luckham: Trustee Canada presentation to your trust council June 24th.

[1:41:42] Trustee Luckham: It's on page 42.

[1:41:46] Trustee Luckham: Over to you, Trustee Maud, you brought this to us.

[1:41:49] Trustee Maude: Thank you, Chair.

[1:41:52] Trustee Maude: Several of us at ABICC were benefited from a presentation.

[1:41:58] Trustee Maude: It was about 15 minutes for Mr. Grenville on this issue.

[1:42:05] Trustee Maude: I just, it was very timely.

[1:42:09] Trustee Maude: And particularly with the issues in Ganges Harbor, I thought it was very opportune if Mr. Granwell was available to present at Trust Council at the June meeting.

[1:42:21] Trustee Maude: I think it would be very much appreciated by trustees and by the general public on Salt Spring.

[1:42:27] Trustee Maude: So I just thought timing was appropriate, and we seem to have a little bit of a window, I believe, on the Thursday that could incorporate sort of a 15-minute presentation and maybe a 15-minute Q&A that I think would be well received.

[1:42:48] Trustee Luckham: All right.

[1:42:51] Trustee Luckham: Do you want to make a motion there?

[1:42:53] Trustee Luckham: I'll just go to Trustee Peterson while you reflect on that.

[1:42:56] Trustee Maude: Yeah, I'll make a motion if my fellow colleagues give a thumbs up on it.

[1:43:00] Trustee Maude: and I'd be pleased to make a motion.

[1:43:02] Trustee Luckham: Okay, Trustee Peterson.

[1:43:05] Voice 14: A big thumbs up, important issues,

[1:43:08] Voice 14: certainly on Salt Spring and the potential

[1:43:12] Voice 14: of having that presentation at that meeting,

[1:43:16] Voice 14: I think is brilliant.

[1:43:19] Voice 14: Certainly local trust committees

[1:43:22] Voice 14: need the federal component.

[1:43:27] Voice 14: We need cooperation from the federal component.

[1:43:30] Voice 14: and I've said this before, we need the LTCs,

[1:43:35] Voice 14: the regional district, the province,

[1:43:37] Voice 14: and the feds who all have overlapping jurisdictions

[1:43:40] Voice 14: to work in cooperation on these issues.

[1:43:43] Voice 14: Otherwise, we're just gonna make a model of things,

[1:43:45] Voice 14: or at least that's a possibility and a hazard.

[1:43:50] Voice 14: So having the federal component there is great.

[1:43:56] Voice 14: I'm highly in support.

[1:44:00] Trustee Luckham: okay so you want to make a motion trustee mod i don't see any other i don't have a remark

[1:44:06] Trustee Luckham: in that trustee elliott seemed to be nodding in sport uh certainly

[1:44:10] Trustee Maude: um um i that um i moved

[1:44:13] Trustee Maude: that ec request staff um uh request uh ryan grimple from transport canada uh provide a

[1:44:23] Trustee Maude: presentation at trust council um in june on salt spring island um and i think that's good enough

[1:44:31] Trustee Luckham: and i'm assuming that you would also like him to present electronically rather than in person

[1:44:36] Trustee Luckham: seems like a lot of travel for 15 minutes

[1:44:38] Trustee Maude: i will leave it up to staff um they can make the

[1:44:43] Trustee Maude: arrangements as appropriate if he is available okay

[1:44:46] Trustee Luckham: so let's uh do that and that's second by

[1:44:49] Trustee Luckham: trustee elliott and is there any further discussion yes go ahead

[1:44:55] Trustee Luckham: just be elliot i

[1:44:56] Trustee Elliott: was just wondering

[1:44:56] Trustee Elliott: if you want to make it broader than just june in case he can't attend so maybe a future trust

[1:45:02] Trustee Elliott: council meeting but um no i support the motion it's great good idea yeah

[1:45:08] Trustee Maude: the only reason i

[1:45:08] Trustee Maude: mentioned i sort of was tying on june as trustee peterson identified it's a real big issue on

[1:45:14] Trustee Maude: salt spring and it would be so appropriate it

[1:45:17] Trustee Luckham: would be helpful yeah okay so i'm going to call

[1:45:21] Trustee Luckham: the vote then all those in favor and that also carries unanimously so thank you very much

[1:45:27] Trustee Luckham: um so that's a beautiful segue into our june trust council three-day schedule um and it's

[1:45:34] Trustee Luckham: attached and um i'll turn it over to the cio to introduce it and then we can have a

[1:45:40] Trustee Luckham: a broad conversation here well

[1:45:43] Voice 16: thanks uh chair luck i'm

[1:45:45] Voice 16: i'm just going to throw an idea to

[1:45:47] Voice 16: executive committee and see what they think obviously you see on wednesday there's just

[1:45:52] Voice 16: first of all this is we're still almost two months away so there's this is a first draft

[1:45:58] Voice 16: and probably the first substantial draft to start to think through we have our may meeting in any

[1:46:04] Voice 16: and we can have any other meetings to refine this before june um so so feel confident in that

[1:46:10] Voice 16: I'm wondering whether we might want to go to the next item which is the the strat planning

[1:46:16] Voice 16: discussion and then come back to the agenda to see whether or not to sort of weigh the issues at hand

[1:46:24] Voice 16: and and get your feel for it and then you'd be informed as you look at this schedule well I'm

[1:46:31] Trustee Luckham: glad that you said that because I think that that is what I was thinking there are implications

[1:46:36] Trustee Luckham: there for sure. So is that all

[1:46:38] Trustee Luckham: right with the other vice chairs? Yes. All right. So then let's

[1:46:43] Trustee Luckham: leap to 8.1.11 on page 44 of your agenda.

[1:46:50] Voice 16: Well, I have to say the incredible power I feel right

[1:46:53] Voice 16: now with being in charge of the screen and the presentation, I wish this had happened earlier.

[1:47:00] Voice 16: it's super fun um can you see the report on your screen right now

[1:47:08] Trustee Luckham: yes have

[1:47:10] Voice 16: we lost trustee

[1:47:11] Voice 16: vice chair elliott he's

[1:47:13] Voice 8: probably on i'm

[1:47:15] Trustee Elliott: here i just i'm turning my video off my internet is

[1:47:18] Trustee Elliott: not great but i can see and hear you

[1:47:20] Voice 16: okay so trustees uh and vice chairs and sherlock i really

[1:47:25] Voice 16: want to appeal to you right now for the next 10 or 15 minutes to to join with me in thinking

[1:47:30] Voice 16: through where we are with regards corporate planning and strategic planning. We need a

[1:47:38] Voice 16: fairly detailed discussion right now that's going to lead to one or two or three different options

[1:47:44] Voice 16: over the next month or six weeks. Is this a good time to engage in that conversation and think

[1:47:51] Voice 16: this through? We've had a chance to review the report and so forth before I make a brief

[1:47:55] Voice 16: presentation?

[1:47:56] Trustee Luckham: Absolutely. And I'm guessing the others have.

[1:48:01] Voice 16: Okay. So I'm trying to communicate

[1:48:05] Voice 16: to you two or three things. And there is some uncertainty associated with some of it, which

[1:48:12] Voice 16: right now I'm feeling some of the weight of it. And I need to think it through. And in a moment,

[1:48:18] Voice 16: I'm going to turn to our corporate planning schedule and discuss that. But what I really

[1:48:23] Voice 16: want to communicate to you right now is two things. The discussion on corporate planning

[1:48:30] Voice 16: is an umbrella concept. And underneath it is strategic planning, financial planning,

[1:48:38] Voice 16: administrative planning, risk management, business continuity, information technology.

[1:48:45] Voice 16: So, you know, a robust corporate plan will address all of those elements and have policies,

[1:48:51] Voice 16: these procedures and processes that that let the collective body know where we

[1:48:57] Voice 16: are at all times know where we're going and identify the key decision moments

[1:49:02] Voice 16: that are coming up so far as you all know the corporate planning planning

[1:49:07] Voice 16: process has been with governance at the Governance Committee and then they have

[1:49:13] Voice 16: provided some focused thinking through the FPC subgroup or the corporate

[1:49:18] Voice 16: planning working for lack of a better term and they have worked us through to

[1:49:23] Voice 16: this point but what's happening now is in real time we're working on strategic

[1:49:30] Voice 16: planning which isn't really that group's job corporate planning the planning

[1:49:38] Voice 16: there so they're contending and and they've reflected now for two meetings

[1:49:42] Voice 16: in a row that with all the bodies have to return to their to their own job

[1:49:47] Voice 16: job, meaning ultimately financial planning will be working through the financial planning

[1:49:52] Voice 16: process. The corporate planning group will keep on working on developing a corporate

[1:49:58] Voice 16: plan and taking that forward so that gets approved with all the policy amendments. But

[1:50:03] Voice 16: the strategic planning now has to come back sort of full stop to executive committee and

[1:50:10] Voice 16: and you have collective responsibility for it.

[1:50:12] Voice 16: Because in policy, that is EEC's responsibility.

[1:50:19] Voice 16: Because right now, they don't want to be content providers, right?

[1:50:24] Voice 16: They want to be sort of process identifiers.

[1:50:28] Voice 16: And so that's one concept.

[1:50:30] Voice 16: So the second concept is, we went at our last Trust Council meeting,

[1:50:36] Voice 16: and I'd be interested in your reflections on it.

[1:50:38] Voice 16: We haven't talked about it a lot.

[1:50:39] Voice 16: we did undertake a long-range planning discussion with trustees. We took a few hours,

[1:50:45] Voice 16: we had a consultant come in, and we ended up with some long-range goals and objectives.

[1:50:52] Voice 16: I'm going to turn to that in a moment or two. I've made it as an attachment here. That hasn't

[1:50:58] Voice 16: been forwarded back to trustees or returned to trustees yet in any format because it needs some

[1:51:03] Voice 16: some sort of work. But it does, at least to my thinking, identify broadly the interests

[1:51:13] Voice 16: of Trust Council and what they're interested in right now. I think that the FPC subgroup,

[1:51:20] Voice 16: and I'm going to get into this in a moment, thinks that, yes, that was good, but Trust

[1:51:25] Voice 16: Council probably or should undertake a full two-day involved strategic planning session

[1:51:33] Voice 16: in its future if they do that they would probably need to do it in June or very

[1:51:39] Voice 16: at the very latest September in order to make the next business cycle are we all

[1:51:45] Voice 16: sort of on the same page at this point yes

[1:51:49] Trustee Luckham: okay

[1:51:50] Voice 16: so now I'm going to turn to

[1:51:54] Voice 16: this corporate planning process you can see right here so we look at phase two

[1:52:02] Voice 16: this is that this is what was adopted by Trust Council we did you know I'm not

[1:52:07] Voice 16: labeling that the actual value of any of these things some some good work has

[1:52:11] Voice 16: been done there's discussion on visioning there's a discussion on

[1:52:14] Voice 16: understanding the mission and mandates of phase two part one you know we're

[1:52:19] Voice 16: working on the policy statement would really it could be seen as an expression

[1:52:22] Voice 16: of values in many ways so that work is ongoing and can be returned to and what

[1:52:28] Voice 16: we what we stepped into was part phase two part one step four determine

[1:52:33] Voice 16: and prioritized roles and objectives so we did that work and we can review what's attached in

[1:52:40] Voice 16: the second the next part of the process would really be going what strategies or actions if

[1:52:47] Voice 16: we're if we're clear on the goals in the interest of trust council what strategies and actions do

[1:52:54] Voice 16: we need to undertake to fulfill those objectives and goals and we need to know how effective those

[1:53:01] Voice 16: actions would be trust council needs to to understand what the financial costs

[1:53:05] Voice 16: are there would need to be an understanding around the specific goal

[1:53:09] Voice 16: like the specific outcome that's that's needed and that information so if you

[1:53:14] Voice 16: took any of the one projects I mean the larger goals and you worked it down to a

[1:53:19] Voice 16: project and then some some specific actions under that strategic direction

[1:53:23] Voice 16: those are the things that be going into development mental departmental work

[1:53:27] Voice 16: work planning, work planning from the various parts of the organization ultimately would get

[1:53:32] Voice 16: funded by trust counsel through FPC's deliberations. So that's the real world cycle we're on right now.

[1:53:40] Voice 16: Any questions so far? No. So my point, the point of this is really from step four onwards,

[1:53:49] Voice 16: we need executive committee to be leading the development of this thing with myself or my

[1:53:56] Voice 16: successor on delivering some strategic planning to the organization. Now we we

[1:54:07] Voice 16: all know or we do know that there's as a backdrop to the SWOT that was

[1:54:14] Voice 16: undertaken is that there's a consistent theme that we do too much, we over

[1:54:21] Voice 16: over-allocate our resources, our budgets are increasing, there's a need to have more defined

[1:54:30] Voice 16: goals that really are linked to the projects that are done, and that there's better monitoring

[1:54:37] Voice 16: into the future, or more robust monitoring.

[1:54:41] Voice 16: All of those things would lend themselves to probably less projects than we have had

[1:54:46] Voice 16: the last two strategic plans and fewer actual actions associated with those

[1:54:53] Voice 16: large strategic projects right so more focused work more success on easily

[1:55:01] Voice 16: identifiable things really your strategic plan should be three or four

[1:55:04] Voice 16: you should be able to explain that somebody should have should be a three

[1:55:08] Voice 16: or four page document or four or five page document or something like that and

[1:55:11] Voice 16: then all the other stuff comes with it all the works and work planning and so

[1:55:15] Voice 16: forth so i'm going to now pop up to what came out of the trust council meeting and lord i can't

[1:55:29] Voice 8: do the little arrow i'm trying to

[1:55:32] Voice 16: bear with me it turns out it's not as easy as i was saying

[1:55:41] Voice 10: so

[1:55:44] Voice 16: if you could i'm going to walk us through this we had our session we brought sheen home

[1:55:49] Voice 16: and it was really appreciative for her to make that time she's done this a lot um and there

[1:55:55] Voice 16: There was some pretty good conversation that was had.

[1:55:58] Voice 16: And then I'm going to go through this and then I'm going to tell you what I think.

[1:56:01] Voice 16: And that may or may not be what you think or other trustees, but it'll set us in to sort of where are we going to go from here.

[1:56:11] Voice 16: Trustees got an opportunity by polling before the meeting to go, these are our areas of interest.

[1:56:18] Voice 16: And they also got a chance to review their SWOT and going, is there anything external?

[1:56:23] Voice 16: So we took care of the external realities, and we asked trustees, what are you interested in?

[1:56:30] Voice 16: That's before we had the session.

[1:56:32] Voice 16: We provided a document to you that summarized those things.

[1:56:36] Voice 16: And then at the start of the session, we acknowledged the SWOT.

[1:56:39] Voice 16: We acknowledged the areas that trustees seemed to have interest in, and then we engaged in a conversation.

[1:56:46] Voice 16: And the five areas or focus areas that were distilled were governance and organizational excellence, growth management, community resiliency, ecosystem health and integrity, climate change, and First Nations relations and reconciliation.

[1:57:01] Voice 16: Are we generally agreed and is our remembering pretty close to that?

[1:57:06] Trustee Luckham: Yeah.

[1:57:07] Trustee Luckham: Yeah.

[1:57:08] Voice 16: So when I see this list, I don't see an outlier idea that is not contemplated previously by the trust that would be a whole new series of endeavors.

[1:57:20] Voice 16: I see things, you know, this generally makes sense. And then trustees are tasked with, OK, well, what would be some of the some of the broad directions that we would undertake to realize those things?

[1:57:34] Voice 16: because when you look at the focus area just said governance and organizational

[1:57:36] Voice 16: excellence well what do we want what does that mean it's not really spelled

[1:57:41] Voice 16: out in a goal type framework right it's just it's just an area that we want to

[1:57:46] Voice 16: do something in we then go to the strategic directions and under that and

[1:57:51] Voice 16: there was a prioritization there was let's update the policy statement let's

[1:57:55] Voice 16: develop a corporate plan if we've got those things done or commit or at the

[1:58:01] Voice 16: same time we want to strengthen our relationship with the province and

[1:58:03] Voice 16: improve our public engagement, and ensure that we're as transparent in our work.

[1:58:08] Voice 16: If you go to the, and the same thing follows along. Under growth management, it would be

[1:58:14] Voice 16: review and update our OCP and LEB processes, and undertake some work around capacity and

[1:58:19] Voice 16: constraints, both with the landscape, the natural environment, the citizenry, the communities,

[1:58:25] Voice 16: and so forth. We don't really have that base data that, to the degree we all collectively want to

[1:58:30] Voice 16: when we make land use decisions and even underneath those you'll see here there are some

[1:58:37] Voice 16: admittedly people are talking all together so these aren't refined and i haven't changed any

[1:58:41] Voice 16: of these words but these are some some of the sort of the illustrative ideas or project

[1:58:47] Voice 16: startup project ideas that support each of them is that clear okay so when i add up the strategic

[1:58:57] Voice 16: strategic directions there, I see 1, 2, 3, 4, 5, 6, 7, 8, 9, 10. Admittedly, I'm refined,

[1:59:05] Voice 16: but I see update the policy statement, develop a corporate plan, undertake a scheduled look

[1:59:12] Voice 16: at OCP and LUV processes, undertake capacity and restraint studying, update the freshwater

[1:59:19] Voice 16: strategy, develop a strategy protecting and restoring ecosystems. Admittedly, that could

[1:59:23] Voice 16: can be huge. It's time to develop an innovative climate action strategy, and we have to increase

[1:59:31] Voice 16: recognition of co-government, strengthen relations with nations, and update our reconciliation

[1:59:34] Voice 16: plan. So when we concluded that, I think we stand now at this period of time. In discussing

[1:59:45] Voice 16: with the working group, they said, hey, great start, but press council needs to go back

[1:59:52] Voice 16: and talk about these things more have a more traditional two-day strategic

[1:59:55] Voice 16: planning session you start with this we refine it

[2:00:00] Voice 16: we get into all the working pieces. That's one way to go forward. And really, they've asked me

[2:00:05] Voice 16: to communicate that back to you. And I think I did that in my report. My personal dream,

[2:00:11] Voice 16: and probably it's influenced by my time here, was when I look at this, and I presented this to them,

[2:00:19] Voice 16: I saw, okay, well, we're familiar with 75 to 80% of the work that's on this plan.

[2:00:26] Voice 16: it's either ongoing or work that we are pretty familiar with i think we could go to staff could

[2:00:37] Voice 16: look at and review various actions to achieve those objectives and bring some reporting back

[2:00:43] Voice 16: to trust council to say hey we could let's refine some of these these are what the approximate costs

[2:00:49] Voice 16: would be um here's the series of projects i'm going forward um so what what trust council would

[2:00:56] Voice 16: get would be a tidied up version of this document right and with some a little

[2:01:08] Voice 16: more detail around the budget budgetary elements that's different than

[2:01:15] Voice 16: undertaking a full strategic planning session which is quite usual in other

[2:01:19] Voice 16: organizations and what we've done in the two previous terms before is we had a

[2:01:24] Voice 16: more traditional strategic planning process it's changed a bit because this

[2:01:29] Voice 16: term there's the emphasis on corporate planning, who's on first, and the

[2:01:34] Voice 16: confluence of who's doing what and when. It's taken a bit more time. Keep in mind

[2:01:38] Voice 16: even just for visioning, we dedicated a whole Trust Council session to visioning.

[2:01:43] Voice 16: And for each of these pieces that would be commensurate with strategic planning,

[2:01:47] Voice 16: we used up Trust Council time to have those conversations. The section, the

[2:01:51] Voice 16: mandate of the Allen's Trust, and those kind of conversations. So that's why it's

[2:01:56] Voice 16: been a slightly different out-of-sequence process.

[2:02:00] Voice 16: If you want to take the advice of the working group, and there's some validity to it, I'm not saying that there isn't, then we'd have to go, well, what would that look like at our upcoming Trust Council meeting?

[2:02:13] Voice 16: And I don't think we could take, at this point in June, two full days.

[2:02:18] Voice 16: My recommendation would not be to take two full days of the June Trust Council meeting and make it all about strategic planning.

[2:02:26] Voice 16: I don't know if there's enough work for you to all do.

[2:02:29] Voice 16: Maybe there is.

[2:02:31] Voice 16: So I then investigated with Chi Ying to see, could she come back and do a more enhanced version of what we did before, get a little farther down the river, get some more detail.

[2:02:43] Voice 16: She said, great, she'd love to do it, but she's not available on June.

[2:02:48] Voice 16: So if we want to go that route and dedicated some more specific time to, and I really think this is an interesting point of emphasis.

[2:02:58] Voice 16: assist when we look at those what is the outcome for each of these things that

[2:03:03] Voice 16: discussion what are we actually trying to achieve I think there's that's a good

[2:03:07] Voice 16: conversation for Trust Council to have then and we and we're clear there that

[2:03:13] Voice 16: might lend itself to a better discussion around what the strategic actions are

[2:03:18] Voice 16: that follow so if we're going to do that I would have to the options are two or

[2:03:23] Voice 16: three i would have to find someone else to in the next two or three weeks explain this to them

[2:03:32] Voice 16: and um and get them to come to a trust council meeting and have a trust council session on the

[2:03:37] Voice 16: wednesday um something like that i my recommendation is not to go two days and if we needed to do more

[2:03:45] Voice 16: and fulfill this concept of the second day maybe we do an online version so that's option one

[2:03:51] Voice 16: and i need you to wrestle with this and either wrestle with it today or call me next week or

[2:03:57] Voice 16: something like that so that i can do as much as i can between now and the end of june

[2:04:01] Voice 16: if we don't do that so that's option one if we don't do that i can take this and refer it out

[2:04:08] Voice 16: to all the committees because the committees are already doing much of this work and we could say

[2:04:14] Voice 16: hey at our march trust council trust council identified its key areas what do you think

[2:04:21] Voice 16: committees this is some work that's ongoing we know we're doing the policy statement we know

[2:04:25] Voice 16: we're doing a reconciliation action plan um those you know three quarters of this is sort of underway

[2:04:30] Voice 16: we're doing water fresh implementing our fresh water strategy so those are not unfamiliar things

[2:04:36] Voice 16: in the end and the committees could review those and begin to put some numbers and costs and

[2:04:42] Voice 16: projects associated with those and we kind of do it backwards right so the committees will look at

[2:04:47] Voice 16: that and then we bring it into june and say here's what they thought these would be the

[2:04:51] Voice 16: constituent elements of a strategic plan the third option would be and it's going to compress time

[2:04:57] Voice 16: would be maybe we can't do the full session in june i report out with um what you see in front

[2:05:05] Voice 16: of you and trust council goes yeah okay that looks good but we'd like to do this and you'd

[2:05:11] Voice 16: like to do that and you undertake some version of that in september i think that could happen

[2:05:18] Voice 16: me personally, because if this was all new ideas, it would really compress FPC between September and

[2:05:25] Voice 16: December when the first version of the budget comes out. But because so much of this is within

[2:05:30] Voice 16: our wheelhouse, you probably could have some sort of strategic planning discussion in September

[2:05:35] Voice 16: to refine these ideas, make any adjustments, and then start to get them through to FPC.

[2:05:43] Voice 16: see so that's close to the end of my remarks i can see i've grabbed everyone's attention and

[2:05:51] Voice 16: we're excited by what the discussion in front of us i'm just going to take you to this one last

[2:05:56] Voice 16: piece this last document you know those long friday nights kind of get boring and you can

[2:06:03] Voice 16: sit around and think what will i do with my time so i sat around and did this strangely and i took

[2:06:09] Voice 16: the document before so this is completely the same right here you see

[2:06:16] Voice 16: all these these five are the same across the top and these are all the strategic

[2:06:21] Voice 16: directions the ten of them we just talked about there's a word for word the

[2:06:25] Voice 16: same as what just Council said and I went into the space in between and I

[2:06:31] Voice 16: said okay what's the language in between what a Trust Council mean when they said

[2:06:37] Voice 16: we want to undertake governance and organizational excellence and then they

[2:06:41] Voice 16: they went to actually some of the sort of projects.

[2:06:44] Voice 16: And I hypothesized that you would do things like

[2:06:46] Voice 16: invest and improve in governance and decision-making,

[2:06:49] Voice 16: enable land use decision-making

[2:06:51] Voice 16: through modern guiding policy,

[2:06:53] Voice 16: develop a deep and cooperative relationship

[2:06:55] Voice 16: with the province.

[2:06:56] Voice 16: Those are like some specific objectives

[2:07:00] Voice 16: that reflect the focus area

[2:07:03] Voice 16: and bridge us to whatever projects follow.

[2:07:07] Voice 16: And I did it for the other four as well.

[2:07:09] Voice 16: So even that exercise, I'm not saying these words are right, though they probably are, but this is something Trust Council could reflect on too.

[2:07:20] Voice 16: You know, how do we get from saying growth management and community resiliency is important to us, all the way to let's do capacity and restraints data collection.

[2:07:31] Voice 16: In between there, we probably go, we want to comprehensively understand the community's

[2:07:36] Voice 16: context and natural areas and environmental systems of the trust area, and we want to

[2:07:41] Voice 16: develop and maintain land-use planning tools to improve community welfare and preserve

[2:07:45] Voice 16: and protect the environment.

[2:07:47] Voice 16: Those statements reflect the strategic directions that follow.

[2:07:54] Voice 16: Good?

[2:07:56] Voice 17: Yes.

[2:07:57] Voice 16: Okay.

[2:07:58] Voice 16: Okay. So now I take us back to the report overall, right here, where I sort of walk through what I've taken a long time to describe to you now, but I'm really just trying to emphasize a point.

[2:08:13] Voice 16: We are now into a division of responsibility scenario, and I'm going to be working with the working group.

[2:08:20] Voice 16: Julie is being in lockstep with the group and offering her advice to the corporate planning working group.

[2:08:27] Voice 16: that will work will carry on it's kind of independent right now of the

[2:08:31] Voice 16: strategic planning work that is happening in real time and make our

[2:08:35] Voice 16: budget cycle and I explained that in these few bullets

[2:08:39] Voice 10: so

[2:08:40] Voice 16: I just went into

[2:08:44] Voice 16: your agenda and said well I don't know exactly what we're going to collectively

[2:08:46] Voice 16: do here it's going to be discussed in DC and you'll discuss with your colleagues

[2:08:51] Voice 16: and come back so I just put a day of strategic planning in the middle of that

[2:08:55] Voice 16: agenda and if that's not really where we want to go then we can amend that start

[2:09:04] Voice 16: to get a better feel for the next iteration of the budget of the schedule

[2:09:08] Voice 16: in May and I offered sort of three options there's this two-day strategic

[2:09:13] Voice 16: planning session which can be made up of a day at First Council and maybe an

[2:09:17] Voice 16: online offering I want a full two-day session of course you could do that or

[2:09:23] Voice 16: you could do a fully electronic strategic planning session um if we do it in june we'll have to get a

[2:09:28] Voice 16: new consultant and frankly i don't recommend strategic planning on an electronic basis

[2:09:35] Voice 16: a lot of this is talking about values objectives um the interpersonal discussion between you i

[2:09:42] Voice 16: think when you're in a live space together is is a value could it be done yeah it was probably done

[2:09:47] Voice 16: during the COVID era or the the immediacy of the COVID era but um I don't think it's a good idea

[2:09:58] Voice 16: with that I'll halt my remarks and just see what uh um what you Mr. Chair and the rest of

[2:10:03] Voice 16: BC think about sort of the options in front of us and uh I'll also point out that Julie is being

[2:10:09] Voice 16: involved in this she's got her own opinions and she's providing counsel to the group and

[2:10:15] Voice 16: need to certainly ask her. I believe she's still with us around her opinions around how to move

[2:10:21] Voice 16: forward best.

[2:10:24] Trustee Luckham: Well, thank you very much, CEO. This is a significant amount of work. Appreciate it.

[2:10:28] Trustee Luckham: I have a number of remarks, but let's go to vice chairs first and see if they want to comment

[2:10:34] Trustee Luckham: and provide support for some or all of the aspects of this and have any questions.

[2:10:40] Trustee Luckham: Who would like to go first? Trustee Elliott? Trustee Peterson?

[2:10:48] Trustee Luckham: more

[2:10:49] Trustee Elliott: a question right now than a comment i wanted to go back to what you referenced um part two

[2:10:57] Trustee Elliott: strategy implementation the first step to determine actions to achieve objectives you

[2:11:03] Trustee Elliott: sort of indicated there that it would be helpful to have staff run through scenarios of those

[2:11:14] Trustee Elliott: those actions and and then sort of what was the second approach for that because because i do so

[2:11:22] Trustee Elliott: if it yeah was there a second yeah

[2:11:25] Voice 16: so when you look at step four we've just done a version at

[2:11:29] Voice 16: march of step four which was determined and prioritized goals and objectives even in the

[2:11:34] Voice 16: session some trustees are saying oh i didn't get enough time um these are generally my ideas uh it

[2:11:39] Voice 16: was a pretty robust session and there's some pre-work but you know maybe i need some more

[2:11:43] Voice 16: time with it. If you're of the view that it generally captured the strategic direction

[2:11:53] Voice 16: of this council, staff could begin to work through determining the actions to achieve

[2:12:00] Voice 16: those objectives and begin to flush out what some of that work would be, and they could

[2:12:08] Voice 16: report to Trust Council. The danger there is if Trust Council isn't completely sure,

[2:12:15] Voice 16: they want more time to discuss it it feels like they're being you know rushed ironically a couple

[2:12:24] Voice 16: years in to you know staff presenting a bunch of stuff that they have to pick from a laundry

[2:12:32] Voice 16: list that would be the consideration I would point out for most of that stuff we have all

[2:12:39] Voice 16: that information right we know what the policy statement project is we pretty much know what

[2:12:44] Voice 16: where are we it's it's immediate we have to understand reconciliation action planning and

[2:12:49] Voice 16: how to do that for the islands trust me we've had provincial funding for it so there's not a lot of

[2:12:54] mystery um but i'm loathe to go forward with hey here's all your projects they're all costed out

[2:13:00] Voice 16: um let's get on and approve this thing if trust council's not ready for that they want to have a

[2:13:06] Voice 16: um they want to revisit this and discuss it a bit more so

[2:13:10] Trustee Elliott: thank you for that um because what i think

[2:13:12] Trustee Elliott: would be helpful is if there was a table for each strategy of you know almost with a progress bar

[2:13:20] Trustee Elliott: what have we done what are we doing now and how far have we got to go and i do think with the

[2:13:27] Trustee Elliott: reporting that's that staff have been doing on hours and and resource allocation all that i

[2:13:34] Trustee Elliott: think we do have a lot of that information i think for trust council to look at a long list without

[2:13:40] Trustee Elliott: without and be and then try to prioritize from that without having some overview of

[2:13:47] Trustee Elliott: where we're at and and what have we undertaken that would be too that's just too much um so i'd

[2:13:55] Trustee Elliott: want to turn to staff and ask how or maybe all the department heads would want to weigh in is this

[2:14:00] Trustee Elliott: achievable with their current workloads um

[2:14:03] Voice 10: and

[2:14:04] Trustee Elliott: then i'm an overview of yeah status

[2:14:08] Trustee Elliott: That's achievable.

[2:14:09] Trustee Elliott: Yeah?

[2:14:10] Trustee Elliott: Yeah.

[2:14:11] Trustee Elliott: Okay, and then I'd love to see this in June.

[2:14:13] Trustee Elliott: I think we should get on it.

[2:14:15] Trustee Elliott: We've been delayed so long already.

[2:14:20] Trustee Elliott: I'm ready, so I'm supportive.

[2:14:22] Voice 16: If I

[2:14:23] Trustee Elliott: might tease it

[2:14:23] Voice 16: out a little bit,

[2:14:24] Voice 16: what would you like to get on with, that reporting to June,

[2:14:27] Voice 16: or do you want to have that reporting plus,

[2:14:32] Voice 16: like me trying to find someone to bring in to conduct

[2:14:34] Voice 16: sort of that enhanced strategic planning session?

[2:14:38] Trustee Elliott: I think we, the latter, try to find a facilitator. Here's what we heard. Confirm with everyone this is the general strategic direction. Let's refine it. Go through the process that you just sort of took us through right now.

[2:14:54] Trustee Elliott: and maybe then would be the time to ask council do you want staff to do uh an overall report or

[2:15:05] Trustee Elliott: if potentially they could have it done for june that would

[2:15:08] Trustee Elliott: conceivably allow us to prioritize actions right there

[2:15:12] Voice 10: okay

[2:15:18] Trustee Luckham: trustee peterson um

[2:15:22] Voice 14: i think sure i

[2:15:24] Voice 14: have to say i'm generally in agreement with uh vice chair elliott um i think we don't

[2:15:31] Voice 14: want to to um drag out the process any longer than necessary absolutely support in person

[2:15:39] Voice 14: i don't see that it's um practically feasible to do two days in june in person um and therefore

[2:15:51] Voice 14: uh i'm looking more towards sort of option two in the report yes to a facilitator and um

[2:16:01] Voice 14: And great to have the overview from department heads, as suggested.

[2:16:12] Trustee Luckham: I'm not seeing David Maude's hand up.

[2:16:14] Trustee Luckham: So without that, I'll go to my own hand up.

[2:16:18] Trustee Luckham: Otherwise, if you want to say anything, David, now's your chance.

[2:16:24] Voice 15: Anything's hopeful.

[2:16:27] Trustee Luckham: Okay.

[2:16:29] Trustee Luckham: So I was taking notes here as you were going along.

[2:16:33] Trustee Luckham: And I do want to take the working group advice.

[2:16:37] Trustee Luckham: they've thought about this and they've worked with you and i think that that was well articulated in

[2:16:42] Trustee Luckham: the package here um i do think a facilitator is the way to go i um think both of those previous

[2:16:50] Trustee Luckham: sessions that we did at last council were successful in the context of what their goals

[2:16:55] Trustee Luckham: were so i'd like to do that i i agree completely i agree that a one-day session is more than

[2:17:03] Trustee Luckham: inadequate but i also want to plan for a follow-up section rather than determining if necessary which

[2:17:12] Trustee Luckham: is i think what you said in the report i would like to plan for that follow-up session to wrap

[2:17:17] Trustee Luckham: that up after uh post session digesting what it is and then coming back and then having a shorter

[2:17:24] Trustee Luckham: maybe it's only a couple of three hours um electronic session for the follow-up um so

[2:17:34] Trustee Luckham: So I wrote here something about endorsement.

[2:17:39] Trustee Luckham: And so some kind of endorsement associated with what they're going to be presented and

[2:17:46] Trustee Luckham: the basic outlines and all that sort of stuff.

[2:17:48] Trustee Luckham: What's important here is that we don't drill too deep into this and get lost in the weeds.

[2:17:54] Trustee Luckham: I think we need to take the higher level objectives and the higher level focus areas and the strategic

[2:18:02] Trustee Luckham: direction and we need to go with that and not drill too deep into each one of them because I

[2:18:09] Trustee Luckham: think that will come out in the work. And I think that's where we could get messed up is

[2:18:16] Trustee Luckham: just simply drilling down too deep into a particular area when we just need to focus

[2:18:21] Trustee Luckham: on whatever that area is. So I've got another more important remark to make, but I'm going to

[2:18:26] Trustee Luckham: to pass over that till I get to the end. I really liked the Islands Trust focus areas, strategic

[2:18:33] Trustee Luckham: directions with the objectives. And I think that that should be advanced. And I really like how

[2:18:37] Trustee Luckham: you characterize that is you split it in the middle and you inserted that. And I got to say

[2:18:45] Trustee Luckham: that there's a certain element of policy statement guidelines associated with how that's fallen out

[2:18:52] Trustee Luckham: out in the end and maybe i don't know if that's obvious to everybody else but i like that and i

[2:18:58] Trustee Luckham: appreciated how you presented it so somehow you have to do that in a in a good way i also liked

[2:19:05] Trustee Luckham: uh the process roadmap um and particularly focusing on the part two but that and and

[2:19:13] Trustee Luckham: through phase three but then leaping to phase four because what worries me here is if we're

[2:19:21] Trustee Luckham: We're talking about we need to get this done because September is already too late because we're starting the budgeting based upon the needs of the LTCs and the work units in August.

[2:19:39] Trustee Luckham: And so we sort of need to be closer to implementation or ready to start soliciting that input regarding the future budget.

[2:19:52] Trustee Luckham: So I like the process roadmap. And so that needs to go. I think it captured where we're at.

[2:19:59] Trustee Luckham: So what I left to the end, and I've sort of hinted about that now, is that September, we've already started the next go round.

[2:20:08] Trustee Luckham: And I think the expectation, for some anyway, is that this corporate planning element is going to assist us in our next budget.

[2:20:22] Trustee Luckham: And if we're not prepared to do that in the August window, then that is going to create some frustration and maybe difficulty with building a budget in the future.

[2:20:37] Trustee Luckham: And then the elephant in the room, I got to say, CAO Hudson-Pillar, is you identified 160 hours of work between now and the end of June for yourself there.

[2:20:51] Trustee Luckham: And how is it that we're going to carry that over through the change of leadership at the CAO place?

[2:21:06] Trustee Luckham: How do you see that unfolding?

[2:21:08] Trustee Luckham: holding so those are my remarks and and the one big question there do

[2:21:18] Voice 16: you want to go to trustee

[2:21:18] Voice 16: elliott or i

[2:21:19] Trustee Luckham: can yes please trustee elliott yeah

[2:21:22] Trustee Elliott: so there was one thought that um keeps coming back

[2:21:27] Trustee Elliott: to me and and that's to do with measurable outcomes um you mentioned it briefly cao

[2:21:34] Trustee Elliott: um but i don't actually see it here what does it look like when we reach that goal

[2:21:40] Trustee Elliott: um how do we know when we get there and and the reason i bring this up is because measuring and

[2:21:47] Trustee Elliott: monitoring seems to be very important to this this council um in the list of actions that we've got

[2:21:55] Trustee Elliott: or strategic directions there are some that are measurable and some that are not um and there's

[2:22:01] Trustee Elliott: there's quite a mix in there like improve transparency what will that look like when

[2:22:06] Trustee Elliott: when we've done that develop policies and bylaws for Marine and foreshore

[2:22:09] Trustee Elliott: protection. So I don't know if this is possible for this trust council,

[2:22:14] Trustee Elliott: but some thinking about what does it look like when we land,

[2:22:20] Trustee Elliott: you know, somewhat close to that objective?

[2:22:23] Trustee Elliott: What is that desired state?

[2:22:25] Trustee Elliott: And maybe that would be a useful exercise for,

[2:22:28] Trustee Elliott: for this strategic planning,

[2:22:31] Trustee Elliott: but how else are you going to measure your progress in that direction and how

[2:22:36] Voice 16: how much

[2:22:36] Trustee Elliott: you have to go so

[2:22:38] Voice 16: i'll start with you uh and i'll turn to chair luckham's comments

[2:22:42] Voice 16: and then i'll add one comment extra comment in indeed indeed that is we aren't making

[2:22:52] Voice 16: cans of soup where you can say we made x many at this cost and here it is there are things that

[2:23:02] Voice 16: lend themselves to that really discrete ability to measure but you know anyone who's been a career

[2:23:08] Voice 16: land use planner knows that it's really hard to monitor and out you have to look 15 years later

[2:23:14] Voice 16: to see whether the goals policies and procedures you put in place in your ocp actually delivered

[2:23:21] Voice 16: some outcomes i'm still waiting from when i started being a planner 20 years ago on some

[2:23:26] Voice 16: of the ocps i worked on so it's really about the definition of the body to go we can have a

[2:23:34] Voice 16: monitoring goal that we agree upon that's maybe it's a wide angle but at least we've discussed it

[2:23:40] Voice 16: and um you know a significant ocp amendment would have a maybe it's the completion of it itself in

[2:23:49] Voice 16: a progressive and appropriate way is that is the success measure not the actual outcomes later

[2:23:56] Voice 16: because they need to be monitored it would take longer time compare that to

[2:24:00] Voice 16: we want to have a corporate plan well we can discreetly say on a given time with

[2:24:05] Voice 16: this much money we can have a corporate plan in place so at least if you go

[2:24:12] Voice 16: maybe high low medium in terms of your monitoring detail and you maybe describe

[2:24:17] Voice 16: that but at least you as a body would describe what you think success would be

[2:24:21] Voice 16: for each one of these things and then your inheritors would be able to go have we met

[2:24:28] Voice 16: this bar should we change this bar raise it or lower it but it's not going to be a standard

[2:24:33] Voice 16: across the way or is it going to be just counting staff hours is not an objective of um on every

[2:24:41] Voice 16: endeavor that's that's not a complete means to success um but monitoring each of these projects

[2:24:51] Voice 16: with a little more specificity for the end game

[2:24:53] Voice 16: is something we haven't done as well as we could.

[2:24:56] Voice 16: So

[2:24:57] Trustee Elliott: you said something really key there,

[2:25:00] Trustee Elliott: that the few, like, what does success look like?

[2:25:03] Trustee Elliott: And if we could get council members to think about

[2:25:07] Trustee Elliott: what would success look like for each one of these

[2:25:10] Trustee Elliott: and describe it, it doesn't, like,

[2:25:13] Trustee Elliott: then the monitoring is, you know,

[2:25:16] Trustee Elliott: it's not really an issue,

[2:25:17] Trustee Elliott: but develop an innovative climate action strategy

[2:25:21] Trustee Elliott: What does that look like potentially would be more useful than just, you know, we're always going to be developing a climate change strategy, but how do we know, like, what are we aiming for?

[2:25:32] Trustee Elliott: So I

[2:25:33] Trustee Elliott: think that

[2:25:34] Voice 16: is, and that of course loops back to funding costs, resources.

[2:25:39] Voice 16: If you go really in depth, it costs more, there's more staff.

[2:25:42] Voice 16: If you have a lower threshold for success, and this is where trustees and trust counsel can go, we want to go deep on this and not as deep on that.

[2:25:49] Voice 16: our success level measurements different so that's wanting to I don't have an

[2:25:55] Voice 16: easy answer for you chair chair welcome the timing isn't perfect I'm gonna have

[2:26:01] Voice 16: to write a note to my successor which I plan on doing that describes where we're

[2:26:06] Voice 16: at and where we're moving through the corporate plan as a totality will likely

[2:26:14] Voice 16: not be finished in two months but the hopefully the framework inside it is but

[2:26:20] Voice 16: But the discussion we're having right now is important for each of the bodies to understand their responsibilities moving forward.

[2:26:29] Voice 16: I think that given the governance review's distribution at the end of last term with no ability to actually affect an outcome with it,

[2:26:39] Voice 16: that collection of elected officials, we knew that this term was going to be one of breaking it down and building it back up into some form.

[2:26:47] Voice 16: some form um and that's that's why we where we are where we are which is independent of you know

[2:26:54] Voice 16: what i'm doing with my life so we're just going to have to um do as much of this as we can

[2:27:03] Voice 16: to put september october november into the budget process um as possible and if the themes are

[2:27:13] Voice 16: are less work, less arbitrary resourcing, closer identification or detailed identification of

[2:27:26] Voice 16: goals when we have an outcome, I do think it's achievable. And you've got staff resources,

[2:27:32] Voice 16: like, you know, even though I'm nattering on for a long time here, you've got a senior management

[2:27:38] Voice 16: group that's really, really understands all of their various responsibility areas. It's just

[2:27:44] Voice 16: going to have to have someone to pull all those tendrils together as you go for the next few months

[2:27:53] Voice 16: oh and my last piece is if we're i'm hearing that you want to do the some version of a strategic

[2:27:58] Voice 16: planning session great so i've got to go hustle and and find someone so um i will go do that to

[2:28:08] Voice 16: the best of my ability that person will i will be selecting that person because um based on their

[2:28:15] Voice 16: ability to deliver of course but also the timing and the circumstance around it would not be able

[2:28:22] Voice 16: to continue with our WCS unfortunately but really appreciate the work that was done so

[2:28:34] Voice 16: you know leaving this meeting today that's where we end up that's the first thing I'm doing this

[2:28:39] Voice 16: afternoon and tomorrow is starting to work and see who can we bring in to work with Trust Council

[2:28:42] Voice 16: And really, they're just to facilitate a conversation that's well started.

[2:28:49] Trustee Luckham: Okay, CEO, what do you need from us in terms of any kind of a motion?

[2:28:53] Trustee Luckham: This is just a briefing.

[2:28:54] Trustee Luckham: I think you've garnered the direction you need to undertake.

[2:29:00] Trustee Luckham: And do you need any direction from us?

[2:29:05] Voice 16: No, you could always – I don't know.

[2:29:11] Voice 16: I think I've got a good feel for the direction going forward.

[2:29:14] Voice 16: um at our next meeting i might say i'm being successful here we go or i might not um right

[2:29:21] Trustee Luckham: and

[2:29:21] Voice 16: we'll have a a new conversation so i'm pretty clear on unless someone speaks to the contrary or

[2:29:26] Voice 16: you can be some other direction um where i need to go um in the next week or two and i'll be uh

[2:29:33] Voice 16: reporting back to you as often as i can okay

[2:29:37] Trustee Luckham: and then so to recap that's a one-day session

[2:29:39] Trustee Luckham: with a facilitator to advance the work as outlined.

[2:29:45] Trustee Maude: Yeah.

[2:29:46] Trustee Luckham: Okay.

[2:29:47] Trustee Luckham: Is everybody happy with that?

[2:29:51] Trustee Luckham: Yeah.

[2:29:52] Trustee Luckham: Awesome.

[2:29:53] Trustee Luckham: Okay.

[2:29:54] Trustee Luckham: So then we're going to slide back here now then, CAO,

[2:29:57] Trustee Luckham: to the three-day schedule.

[2:30:00] Trustee Luckham: Of course, we're going to be seeing these things again

[2:30:01] Trustee Luckham: before they get written into stone, so to speak.

[2:30:05] Trustee Luckham: And do you want to introduce that three-day schedule again now

[2:30:09] Trustee Luckham: in context of the conversation?

[2:30:11] Voice 15: Sure.

[2:30:13] Voice 15: And I've just transferred power.

[2:30:17] Voice 15: That's okay.

[2:30:19] Voice 15: Does

[2:30:20] Voice 8: it come in this point?

[2:30:21] Voice 8: Okay.

[2:30:34] Voice 15: So this is draft.

[2:30:37] Voice 15: It's the 50th.

[2:30:39] Trustee Luckham: Right.

[2:30:40] Voice 15: We're doing a strategic planning session.

[2:30:44] Voice 15: Um, we have not heard from the minister or any other senior government official.

[2:30:54] Voice 15: We'll follow up, so that'll get replied to your next meeting.

[2:30:58] Voice 16: If there was that consideration, you should keep that in the back of your minds,

[2:31:02] Voice 16: is when would that be an appropriate time for some acknowledgement of the 50th

[2:31:09] Voice 16: and if there were any dignitaries who were going to attend.

[2:31:15] Voice 15: Right.

[2:31:16] Voice 15: Right.

[2:31:17] Voice 16: Looking at the schedule, I'm thinking it would be on the first day.

[2:31:22] Voice 16: Yeah. And, you know, I take the notion of strategic planning session for the full day.

[2:31:32] Voice 16: Maybe it could go till three. You know, that's a lot of strategic planning in one day.

[2:31:40] Voice 16: Maybe we could transfer over and use the three to five thirty for something else and consider that nine till three is a pretty decent working day.

[2:31:50] Voice 16: there's a little flexibility so we can pull something over if we're moved well

[2:31:56] Voice 16: here's the key question we don't see committee of the whole in this schedule

[2:32:02] Voice 16: right we know it's a tool we know the the conduct the standards of conduct

[2:32:12] Voice 16: discussion should best probably be handled in a committee of the whole

[2:32:16] Voice 16: session so with your direction I could start to go where would that best fit

[2:32:21] Voice 16: it and maybe look at it for um the afternoon of day one and and you'll have to start thinking

[2:32:34] Voice 16: where do we want to start using cow um and to what degree you agree maybe have an initial

[2:32:41] Voice 16: one and a half two hour session so that's another thought and then on the on the last day

[2:32:47] Voice 16: we should probably discuss the notion of new business being addressed between 10 and 12

[2:32:54] Voice 16: at the end of three days of significant debate um probably the issues don't get the

[2:33:01] Voice 16: the clarity of conversation and debate that you probably want them to have

[2:33:07] Voice 16: um i don't know if there's an easy mechanism to to address that um and then if time is a challenge

[2:33:17] Voice 16: what's happening with trustee updates is they're either not happening right because we're running

[2:33:23] Voice 16: out of time and I'm wondering whether they need to be there would be some

[2:33:28] Voice 16: other mechanism to realize this as opposed to have taking up an hour on the

[2:33:34] Voice 16: schedule we tend to get verbal updates sort of going around the room as opposed

[2:33:39] Voice 16: to written updates that are more concrete because we have you know people

[2:33:46] Voice 16: busy and they're and they're sitting in in a session they'll report back on the

[2:33:49] Voice 16: session there's value there um so that's that's an idea for proportion i was stuck with the time

[2:33:57] Voice 16: at the end so it's these three or four three or four things i would say um contemplation of

[2:34:03] Voice 16: committee all certainly i think if you're doing standards of conduct you should allocate some

[2:34:07] Voice 16: space um you know maybe it's instead of uh the round table in some ways i'm not sure um do you

[2:34:17] Voice 16: do you want to exercise that new muscle at this trust council then um sliding over some of the

[2:34:23] Voice 16: regular reporting from either trust area services local planning or admin over to the um yeah take

[2:34:29] Voice 16: one of those sessions and move to the afternoon initial

[2:34:34] Trustee Maude: thoughts david

[2:34:36] Trustee Luckham: maude um

[2:34:38] Trustee Maude: my only elephant

[2:34:40] Trustee Maude: in the room um that isn't touched on here is the trust policy statement i think it's going to be

[2:34:47] Trustee Maude: top of mind to both the public and the trustees and just to me somehow there needs to be a

[2:34:58] Trustee Maude: discussion acknowledgement uh something a briefing or something contained within the three-day

[2:35:04] Trustee Maude: three-day agenda because i think it's like it's going to be the hot topic and if we don't have

[2:35:10] Trustee Maude: anything it's like we're burying it and i don't think that's appropriate mr

[2:35:16] Voice 16: chair yes go ahead

[2:35:19] Trustee Luckham: So

[2:35:20] Voice 16: you'll recall that we presented you with a fairly robust program and process for having those conversations, and you used your best judgment and thought that there's an alternative way to move forward.

[2:35:34] Voice 16: There isn't anything fundamental in June with regards to the policy statement to report back on.

[2:35:42] Voice 16: certainly members of the public might show up and speak to it but there isn't

[2:35:48] Voice 16: planned reporting because there's a sequence of events where you're gonna

[2:35:52] Voice 16: have that and it's fully public session where you're sitting and discussing it

[2:35:57] Voice 16: at a community of the whole electronic meeting then EC is going to meet if

[2:36:04] Voice 16: there's some emerging issue I think that maybe you build it into Trust Council

[2:36:07] Voice 16: but there's nothing planned at this time to report back to trust counsel who quite possibly would

[2:36:15] Voice 16: have met two or three times in the preceding week i'm a preceding month on the topic so that's our

[2:36:20] Voice 16: initial thinking if we did do something it would be sort of just because you told us to not because

[2:36:25] Voice 16: there is a there is a an emerging decision point um that we see in that in that june window okay

[2:36:37] Trustee Luckham: Okay. Trustee Elliott.

[2:36:40] Trustee Elliott: Thank you, Chair.

[2:36:42] Trustee Elliott: So two things.

[2:36:44] Trustee Elliott: Looking at the trustee updates,

[2:36:46] Trustee Elliott: I really think these should be written reports that are posted to the website.

[2:36:51] Trustee Elliott: I don't think they need to be verbal reports to trust counsel.

[2:36:55] Trustee Elliott: It's great to hear from everyone, but it always gets lost in the shuffle.

[2:36:59] Trustee Elliott: And why could this not be a communication that's on the website

[2:37:03] Trustee Elliott: and articulated for the public as well?

[2:37:06] Trustee Elliott: um so that's a question and then the second piece i thought we'd agreed that there's no

[2:37:13] Trustee Elliott: disposition of delegations in the same trust council meeting um that trustee peterson remind

[2:37:21] Trustee Elliott: me where we're at with your your motion that kept getting deferred and deferred um but this is where

[2:37:28] Trustee Elliott: everything falls apart and we end meetings in a terrible way it doesn't matter how well it starts

[2:37:37] Trustee Elliott: it's always disposition of delegations and and public comment and it's simply not possible to

[2:37:44] Trustee Elliott: have enough information but you know in the two days when when a member of the public presents an

[2:37:51] Trustee Elliott: idea and it always goes off the rails you know and we make a decision that commits resources or

[2:37:58] Trustee Elliott: a policy we take a position on a policy item that we have not got any information on and so i really

[2:38:06] Trustee Elliott: don't want to see this happen again um i thought we had decided not to have disposition of

[2:38:15] Trustee Elliott: delegations in the same council meeting those are my two thoughts right now i think we should keep

[2:38:20] Trustee Elliott: trustee round table um it's valuable and committee of the whole if we did a session on um

[2:38:29] Trustee Elliott: code of conduct could it happen the morning of thursday after closed meeting perhaps

[2:38:40] Trustee Luckham: okay um not seeing any of the hands up at this time i'm just going to weigh into this

[2:38:47] Trustee Luckham: i agree with trustee elliott those trustee reports we've made quite a bit of effort over

[2:38:56] Trustee Luckham: almost a year to get written submissions to this section and it's been spotty and so indeed if this

[2:39:03] Trustee Luckham: is an important thing for trustees to report out I think it could go as a document that's

[2:39:09] Trustee Luckham: posted to the website in some fashion and not take up space on the agenda.

[2:39:15] Trustee Luckham: It would be helpful I think to address what Trustee Mott has raised about the policy statement

[2:39:20] Trustee Luckham: and that indeed we will have met as committee of the whole in the preceding weeks and

[2:39:27] Trustee Luckham: And if that could be included in the trust area services to simply say that the fact it's been released conversations ongoing, and there'll be a fulsome reporting out at a future council meeting would be helpful.

[2:39:46] Trustee Luckham: What else was there the roundtable is valuable we haven't done that and it's pointed out delegate disposition of delegations I would like to find a better way to do that.

[2:40:00] Trustee Luckham: And so I'm just going to say, so the other lingering thing here that I'm having, I'm not so sure that the Committee of the Whole to discuss the Code of Conduct actually has to happen in the Trust Council meeting.

[2:40:15] Trustee Luckham: meeting. Not all of these Committee of the Whole's have to happen in that forum. What needs to happen

[2:40:21] Trustee Luckham: is if the Committee of the Whole meets in advance of June Council, and I admit that might be a lot

[2:40:28] Trustee Luckham: of pressure on trustees to take on more work that they weren't expecting, certainly there could be a

[2:40:34] Trustee Luckham: referral from the Committee of the Whole for a decision item on this June agenda, and that would

[2:40:40] Trustee Luckham: would be beautiful. But I don't think this is a short conversation about code of conduct. Maybe

[2:40:45] Trustee Luckham: it is. But I wouldn't want to squeeze it in somewhere and then regret. You've seen how the

[2:40:53] Trustee Luckham: council goes crazy sometimes. We don't need that to be one of the triggers that we could avoid

[2:41:01] Trustee Luckham: in advance by doing it in a different way. So I would like to see the code of conduct committee

[2:41:06] Trustee Luckham: of the whole done outside of council and then a decision come to council a recommendation come from

[2:41:10] Trustee Luckham: the committee a whole that wouldn't be included in trust council agenda i'm not sure how you want to

[2:41:15] Trustee Luckham: manage that cao i see the hand up in the boardroom probably there's lots to respond to and then uh

[2:41:20] Trustee Luckham: vice chair peterson uh

[2:41:25] Voice 3: thank you chair it's claire fritter here um with regard to the disposition or

[2:41:30] Voice 3: that the disposition of delegations the trustee update section it is inconsistent what we receive

[2:41:36] Voice 3: from trustees. And I would suggest it's better to keep them on the agenda and simply just receive

[2:41:41] Voice 3: for information rather than creating all the administrative effort of posting, you know,

[2:41:46] Voice 3: rejigging the website document library, finding ways to post them. There's a lot of administrative

[2:41:51] Voice 3: effort there. I really feel that just receiving them on an agenda, they're still in the public

[2:41:55] Voice 3: domain. They can be received for information rather than asking each trustee to present if

[2:41:59] Voice 3: time is short, but still provides an opportunity for a trustee to ask a question of one another

[2:42:04] Voice 3: should that occur if you wanted to have all of those various documents posted to the website

[2:42:09] Voice 3: four times a year I think that's a project for staff and certainly we'd have to look at that

[2:42:15] Voice 3: because they would all require formatting vetting in a different way than happens than for the

[2:42:19] Voice 3: agenda so if that's a change you wanted to make I would ask that you ask staff to come back to you

[2:42:25] Voice 3: with some implications of that change well

[2:42:29] Trustee Luckham: thank you for that the simple thing would be then as

[2:42:32] Trustee Luckham: you've indicated trustee updates about working in whatever the uh in cooperation with others

[2:42:39] Trustee Luckham: a receipt for information only would be how that should be titled and then listed um so that there

[2:42:46] Trustee Luckham: be no expectations um anything else from the boardroom there with anything else that's come up

[2:42:53] Trustee Luckham: otherwise go to trustee peterson over to you trust the peterson uh

[2:42:58] Voice 14: thank you chair so uh yes to

[2:43:02] Voice 14: to trustee round table uh i think it's it's it's good practice um trustee updates i think we should

[2:43:10] Voice 14: just uh stipulate that they're written they're written or they're not included um i do think

[2:43:18] Voice 14: it's good to have a little bit of opportunity for if there's questions but if i i agree let's not

[2:43:25] Voice 14: let's not have um a bunch of space taken up by verbal reports if they're not written

[2:43:32] Voice 14: um we're not we're not having them in the meeting um i wouldn't want to presuppose how the policy

[2:43:42] Voice 14: statement uh committee the whole meetings go and so i do appreciate uh vice chair mod's thought

[2:43:51] Voice 14: about um creating some space for a policy statement whether that's within the director's

[2:43:59] Voice 14: report or i mean who knows maybe trust maybe maybe the committee of the whole will be making

[2:44:06] Voice 14: a recommendation for a request for a decision at at june council wouldn't that be fantastic

[2:44:12] Voice 14: um code of conduct i i think it's uh uh i think it has the potential to be a sizable topic

[2:44:26] Voice 14: Um, and I tend to agree with chair luck on this. I think that, uh.

[2:44:31] Voice 14: That we don't want to make, we don't want to shorten what could be a long debate by shoehorning it into a.

[2:44:38] Voice 14: A tight schedule, so I actually am in support of that being an independent.

[2:44:45] Voice 14: Discussion outside of the trust council meeting for for a committee of the whole.

[2:44:51] Voice 14: Session that's just dedicated to that and.

[2:44:57] Voice 14: I guess the other thing we haven't really got to is we have a couple of potential appearances or requests we have.

[2:45:15] Voice 14: I noticed in the context notes, we went through the Transport Canada thing.

[2:45:22] Voice 14: I think that's great.

[2:45:26] Voice 14: Although I noticed it's listed at 45 minutes in the context notes, but I think we said 15.

[2:45:31] Voice 14: We haven't got there yet, but in the correspondence, there's a request for a 45-minute presentation, and there's also BC Hydro delegation presentation notice given at March Trust Council, which I don't recall the details of.

[2:45:47] Voice 14: but when we're talking about adding I just I'm just cognizant of trying not to

[2:45:58] Voice 14: pack too much into any any one meeting here so if if hydro is going to come if

[2:46:09] Voice 14: transport is going to come I'm not suggesting that we give the 45 minutes

[2:46:15] Voice 14: sets requested uh to mr bottrell but um not

[2:46:20] Trustee Luckham: coming okay

[2:46:22] Voice 14: um that's good good to have that information

[2:46:27] Voice 14: but yeah so uh all of that to say i i support the notion that we have the initial um committee

[2:46:33] Voice 14: the whole conversation around code of conduct outside of this trust council meeting or

[2:46:41] Voice 14: are independent of this particular trust.

[2:46:45] Trustee Luckham: Okay, Vice Chair Elliott.

[2:46:50] Trustee Elliott: Thank you, Chair. I looked at my notes from the roundup from last March Trust Council. And so

[2:46:57] Trustee Elliott: regarding disposition of delegations, we had a few ideas, a suggestion to book a two hour session

[2:47:04] Trustee Elliott: two weeks after Trust Council to decide what to do. Second option was to refer to a future

[2:47:10] Trustee Elliott: chair committee of the whole for discussion and a third was to create some policy that could

[2:47:17] Trustee Elliott: provide guidance when we are requested to take action by a member of the public or a delegation

[2:47:25] Trustee Elliott: and guidance because we might have an emerging issue that needs to be addressed critically but

[2:47:30] Trustee Elliott: we've never had a structured way of of dealing with this and it it's honestly it creates chaos so

[2:47:37] Trustee Elliott: So I think it's time to rejig this.

[2:47:40] Trustee Elliott: And so if we need to take action here, is EC able to give direction to that?

[2:47:48] Trustee Elliott: Or do we just want to let things be status quo for June and then look at it again for September?

[2:48:00] Trustee Luckham: Well, that's a big open question.

[2:48:03] Trustee Luckham: Sounds like we didn't get specific direction from council, just ideas.

[2:48:07] Trustee Luckham: So I think it's still an open book.

[2:48:13] Trustee Elliott: but it is our job to manage trust council agenda that's why i'm thinking it's

[2:48:21] Trustee Elliott: it's kind of up to us to rejig this if and then bring it to trust council to affirm or

[2:48:27] Trustee Elliott: provide other options yep

[2:48:36] Trustee Luckham: don't disagree with that trustee peterson um

[2:48:41] Voice 14: in respect to uh what

[2:48:43] Voice 14: the vice chair elliott was speaking about the disposition of delegations there um perhaps

[2:48:51] Voice 14: Perhaps what EC might consider is bringing a request for a decision to June Council around disposition of delegations for Trust Council.

[2:49:05] Voice 14: As you know, this is something I have strong feelings about.

[2:49:11] Voice 14: I don't recall that we settled on a clear direction out of March, but I don't have the minutes.

[2:49:20] Voice 14: in front of me to to refer to i think we do i think we need to come up with policy

[2:49:27] Voice 14: um especially when we get those time sensitive requests for action we need to have some policy

[2:49:34] Voice 14: around that um precisely what that looks like you know i i'm glad you had had your notes press

[2:49:42] Voice 14: the ellett i i don't have mine uh handy today because i hadn't hadn't uh delved into that

[2:49:48] Voice 14: that topic, but I still feel like there is some work

[2:49:54] Voice 14: that needs to be done and let's not leave it

[2:49:57] Voice 14: as status quo forever.

[2:49:59] Voice 14: So potentially in one of our meetings leading up

[2:50:04] Voice 14: to the June council, maybe we can bring an RFD to TC on this.

[2:50:14] Trustee Luckham: Well, I would suggest that that's a good suggestion.

[2:50:17] Trustee Luckham: and let's bring something to our next meeting to action and i'm just going to toss out you know

[2:50:23] Trustee Luckham: the simple thing to do that is my nature in some fashion is that delegations be forwarded to

[2:50:32] Trustee Luckham: executive committee for um a disposition and that requires trust um but our role is to do work on

[2:50:43] Trustee Luckham: on behalf of council and we can obviously do something there but it obviously doesn't include

[2:50:49] Trustee Luckham: debate about any given issue from council so that's where the challenge is because council

[2:50:55] Trustee Luckham: may want to weigh in on any one of these delegations they agree or disagree so i'd say

[2:51:00] Trustee Luckham: let's think about it and bring it to our next meeting trustee elliott yeah

[2:51:07] Trustee Elliott: so i would be

[2:51:09] Trustee Elliott: hesitant to say executive committee would decide what to do with it but could would we be in the

[2:51:15] Trustee Elliott: the position of giving direction to staff oh we need some analysis on this or could you bring up

[2:51:20] Trustee Elliott: any reporting that we have in the past so that it can then be brought to trust council for a decision

[2:51:25] Trustee Elliott: is that what you're thinking that's

[2:51:27] Trustee Luckham: exactly what i'm thinking yeah

[2:51:28] Trustee Elliott: okay all right we wouldn't

[2:51:31] Trustee Luckham: unilaterally just make decisions because we liked it or not okay um you know it's interesting

[2:51:40] Trustee Luckham: thing cognizant of time we had this idea that we might wrap up by noon ish today and we're

[2:51:46] Trustee Luckham: definitely at noon ish and we're a bit of distance away from wrapping up so um is there something

[2:51:54] Trustee Luckham: more advice we need to direction we need to provide to staff with respect to the three-day

[2:51:59] Trustee Luckham: schedule should

[2:52:03] Voice 15: i summarize yes

[2:52:06] Voice 16: for now we're adhering to the concept of strategic planning

[2:52:10] Voice 16: session on the Wednesday. Yes.

[2:52:13] Voice 16: We're not going to have a cow session scheduled for this trust

[2:52:16] Voice 16: council, but we'll look at scheduling one either before it or after it to deal with standards of

[2:52:22] Voice 16: conduct. Yes. We'll have to figure out a way to communicate that to trustees. Yes.

[2:52:32] Voice 16: We're not going to entertain the trustee updates as a speaking

[2:52:40] Voice 16: opportunity we're going to shrink that a little bit and just have emerging issues associated with

[2:52:46] Voice 16: that we're going to look at moving one of the update from the branches of the organization

[2:52:52] Voice 16: too late on the on the wednesday we're keeping trustee round table and we're pending

[2:53:01] Voice 16: any dignitaries

[2:53:02] Voice 16: associated with the 50th.

[2:53:05] Trustee Luckham: Yes.

[2:53:09] Trustee Luckham: So we have hard decisions to make

[2:53:11] Trustee Luckham: at our next meeting.

[2:53:12] Voice 10: Yeah.

[2:53:14] Trustee Luckham: Okay, so that's a good summary. Anybody else

[2:53:18] Trustee Luckham: want to chime in on anything there?

[2:53:21] Trustee Luckham: No. I just want to

[2:53:22] Trustee Luckham: flag, right, and you've hinted

[2:53:25] Trustee Luckham: about that,

[2:53:26] Trustee Luckham: and we're new on this, committee of the

[2:53:29] Trustee Luckham: whole.

[2:53:31] Trustee Luckham: In order to provide the opportunity for

[2:53:33] Trustee Luckham: all trustees to participate,

[2:53:35] Trustee Luckham: We need to have some regularity around that, whether that happens a week or 10 days or two

[2:53:40] Trustee Luckham: weeks before council or after council or whatever it is, so that everybody can plan accordingly

[2:53:46] Trustee Luckham: to participate. So just saying that out loud that we're cognizant of that. But you've already got

[2:53:53] Trustee Luckham: your finger on that, I think. So I'm going to proceed on from the three-day schedule.

[2:53:59] Trustee Luckham: we've identified we've talked about that we've talked about the corporate plan um it's 10 minutes

[2:54:07] Trustee Luckham: after 12 i want to at least give you half an hour 40 minutes for lunch um but we're not going to get

[2:54:14] Trustee Luckham: through this as planned um so you can tell me do you want to continue or you want to break for lunch

[2:54:25] Trustee Luckham: Okay, I'm going to continue for a moment and just wrap up at 9.1.

[2:54:33] Trustee Luckham: Yeah, new business 9.11 is review of fees bylaw policy referrals from other agencies.

[2:54:39] Trustee Luckham: Vice Chair Elliott, obviously, we don't have David Marler here at this time.

[2:54:44] Trustee Luckham: And so what would you like to do there, Vice Chair Elliott?

[2:54:49] Trustee Elliott: I think we can defer this to me.

[2:54:50] Trustee Elliott: I know we're deferring a lot here, but I think it's already on Director Marlowe's radar.

[2:54:59] Trustee Elliott: It was brought up last year, and so I just wanted a status update on whether he was able to look at this.

[2:55:06] Trustee Elliott: So this can wait. Thanks.

[2:55:08] Trustee Luckham: Excellent. I appreciate that, and I thank you very much for that.

[2:55:13] Trustee Luckham: I'm going to continue to LTC Chair's Report on Local Advocacy.

[2:55:18] Trustee Luckham: Anything happening in LTCs that we need to be aware of?

[2:55:27] Trustee Luckham: Okay.

[2:55:28] Trustee Luckham: Oh, there's Trustee Mott and Trustee Peterson.

[2:55:32] Trustee Maude: There we go.

[2:55:33] Trustee Maude: Just Dem and Hornby are considering inviting the Minister of Transportation to come on island and look at the road slash ferry issues.

[2:55:45] Trustee Maude: I believe Hornby's got it on its agenda for Friday.

[2:55:50] Trustee Maude: so just to I think that's the only advocacy thing that I'm aware of it's sort of emerging okay

[2:56:00] Trustee Luckham: trustee Peterson yeah

[2:56:04] Voice 14: thanks David I was gonna bring that up and then of course we're looking at

[2:56:11] Voice 14: potential for a joint meet and greet with Comox and of course next week I think

[2:56:21] Voice 14: I think that the meeting with MOTI in particular is sort of a wide range advocacy, LTCs all across the islands trust for better communications and then the same similar applies the mostly southern Gulf Islands for the CRT session on the marine matters.

[2:56:50] Voice 14: so i don't have anything more specific about that

[2:56:53] Trustee Luckham: okay so uh if there's nothing else i'll

[2:56:58] Trustee Luckham: just mention toby um that um the fetus ltc is kind of defending its decision with respect to

[2:57:04] Trustee Luckham: uh turning down a rezoning for abrupt shellfish aquaculture license um with the ministry they

[2:57:12] Trustee Luckham: wanted some clarification of the rationale based on the ocp and i think director freighter and uh

[2:57:18] Trustee Luckham: Trustee Elliott, you've both seen a letter that I initiated with staff that should be in.

[2:57:23] Trustee Luckham: We just got our agenda yesterday. I haven't had a chance to look at it.

[2:57:25] Trustee Luckham: I'm assuming that it's in there.

[2:57:28] Trustee Luckham: So just be aware that we're defending that local trust committee decision with the ministry in regards to a shellfish tenure.

[2:57:40] Trustee Luckham: So that covers it, I think, for LTC topics.

[2:57:43] Trustee Luckham: If I can beg your forgiveness, if we could just address item 9.3.1, planning services, it's approval of funds for legal review, I'd let you all have lunch.

[2:57:54] Trustee Luckham: How's that?

[2:57:55] Trustee Luckham: That's good.

[2:57:57] Trustee Luckham: Okay.

[2:57:57] Trustee Luckham: So who's going to carry this one for us?

[2:58:02] Trustee Luckham: Gabrielle, local trust committee, approval of funds for legal review.

[2:58:05] Trustee Luckham: I'd be just happy to make the motion as the chair.

[2:58:08] Trustee Luckham: Chair but if there's staff support for this with respect to where the money ultimately

[2:58:14] Trustee Luckham: comes from and all that kind of stuff we'd be happy to hear that thank

[2:58:19] Voice 2: you Mr. Chair

[2:58:19] Voice 2: I can do that for you thank you

[2:58:21] Voice 2: yeah this is a pretty straightforward request because

[2:58:24] Voice 2: the LTC needs EC approval to expand the budget the essentially the money comes will be they'll

[2:58:32] Voice 2: overspend in their budget so it's not coming from anywhere in particular but it's they'll

[2:58:37] Voice 2: overspend that budget and um i think we have more than enough funds to be able to cover that and

[2:58:43] Voice 2: it's for um it advances affordable housing which is the top priority of um both the ltc and trust

[2:58:49] Voice 2: council okay

[2:58:51] Trustee Luckham: so i'm going to make the most

[2:58:53] Trustee Elliott: just a correction there it shouldn't advance affordable

[2:58:55] Trustee Elliott: housing there's no housing allowed on the commons so oh

[2:58:59] Trustee Luckham: you're correct about that yeah this

[2:59:01] Trustee Luckham: is not a

[2:59:02] Trustee Elliott: a housing project at all it's to be signatories to a covenant um yeah on a particular piece

[2:59:11] Trustee Luckham: well it's a it's a legal review of the covenant

[2:59:17] Trustee Elliott: unique in all of canada

[2:59:19] Trustee Elliott: yeah

[2:59:20] Trustee Luckham: we lost almost all of that um we were completely broken up at my end here

[2:59:26] Trustee Luckham: but i think i'll just say this is a legal review of a covenant that's what the

[2:59:33] Trustee Luckham: the cost was associated with it. Do you want to say something further, Trustee Elliott?

[2:59:40] Trustee Elliott: No, I just wanted to clarify that it is not to do with housing. The Commons is zoned for

[2:59:46] Trustee Elliott: other things, but not housing.

[2:59:48] Trustee Luckham: Okay, super. Thank you. And your voice is perfect now.

[2:59:52] Trustee Luckham: So I'm going to move that the Executive Committee approve up to $4,500 for a legal

[2:59:56] Trustee Luckham: review of a covenant to be charged to the Gabriela Local Trust Committee.

[3:00:00] Trustee Luckham: budget you have seconder i

[3:00:03] Trustee Elliott: will second oh sorry trustee

[3:00:07] Trustee Luckham: mod got his hand up skip the digital

[3:00:10] Trustee Luckham: and so therefore is there any discussion on this motion and i'll call for the vote all those in

[3:00:16] Trustee Luckham: favor raise your hand digitally or electronically and i see uh unanimous and so that carries so let

[3:00:24] Trustee Luckham: us uh break for lunch uh let's come back at one o'clock sharp uh we will be meeting with the

[3:00:30] Trustee Luckham: the Island Trust Conservancy Board at one o'clock.

[3:00:32] Trustee Luckham: I believe we have one full hour scheduled

[3:00:35] Trustee Luckham: for that conversation.

[3:00:37] Trustee Luckham: And then we will come back

[3:00:39] Trustee Luckham: and then we will wrap up with correspondence work program

[3:00:44] Trustee Luckham: and the closed meeting, which should be short.

[3:00:46] Trustee Luckham: So we'll be out of here in reasonably good time.

[3:00:49] Trustee Luckham: So thanks everybody for a great morning

[3:00:51] Trustee Luckham: and we'll see you back here at one o'clock sharp.

[3:00:55] Voice 15: Thank you.

[3:00:57] Trustee Luckham: Thank you.

[3:38:57] Voice 9: but thanks though okay

[3:43:11] Trustee Luckham: welcome back everyone thanks to see the island's trust

[3:43:20] Trustee Luckham: conservancy board here we've got a few more people to join us yet we've

[3:43:49] Voice 16: been tiny things

[3:43:49] Voice 16: for years now we've come to terms with it

[3:43:51] Voice 5: there's

[3:43:56] Voice 16: some safety in it so just enjoy

[3:43:57] Voice 5: i actually see that i'm never looking for safety though although i should

[3:44:03] Voice 5: would you like me to zoom in i could zoom in i think i should be maybe a little bit bigger but

[3:44:08] Voice 5: i don't know that i don't want to get rid of no i'm happy

[3:44:11] Voice 17: to i've been talking

[3:44:13] Voice 17: a lot today so

[3:44:14] Voice 17: it's fine okay

[3:44:15] Trustee Elliott: oh yeah we're we're good with uh enough of us let's zoom in on resale hi

[3:44:20] Trustee Luckham: let's let's zoom in if we can there and sort of give equal air time or video time to

[3:44:29] Trustee Luckham: everybody

[3:44:29] Voice 5: so we can get rid of russ yeah move russ out

[3:44:32] Trustee Luckham: oh yeah

[3:44:33] Voice 5: i'll be back

[3:44:34] Voice 5: it's no way i can be a bit bigger yes oh you're working on i am well done

[3:44:44] Voice 5: the lady with the controls bear with me look at that

[3:44:51] Voice 5: all right i can

[3:44:53] Trustee Luckham: go even a bit further

[3:44:54] Voice 5: how's that yeah don't want to go too close

[3:44:57] Voice 5: as russ says a little anonymity is good

[3:45:02] is

[3:45:04] Voice 5: it one o'clock i don't even know what time it

[3:45:06] Voice 8: is it's 101 we have trustee gavro

[3:45:09] Voice 8: yates uh mr khan

[3:45:15] Voice 8: manager

[3:45:16] Trustee Luckham: we have regrets from uh

[3:45:18] Trustee Luckham: um

[3:45:19] Voice 5: ken

[3:45:21] Trustee Luckham: thomas oh

[3:45:23] Voice 5: yeah ken thomas is here so everyone's here one two three four five

[3:45:29] Trustee Smith: we're all here so

[3:45:31] Trustee Luckham: very good so let me just bring us back from the break for the public's benefit

[3:45:36] Trustee Luckham: and then we'll do some introductions again for i think we all know each other but for the public's

[3:45:41] Trustee Luckham: benefit that are viewing us today so welcome back to the executive committee meeting of the

[3:45:46] Trustee Luckham: island's trust and we're joined here now by the island's trust conservancy boy board for a joint

[3:45:52] Trustee Luckham: session and absolutely want to acknowledge that we're all living and working broadly across

[3:45:59] Trustee Luckham: Coast Salish Territory. It is an, you know, it's an absolutely amazing place to live and work. And

[3:46:07] Trustee Luckham: I'm grateful for that. And I'm grateful every day with recognizing that this is Coast Salish

[3:46:12] Trustee Luckham: Territory. The people of the First Nations have lived here since the time of memorial. And there's

[3:46:18] Trustee Luckham: lots of lessons to be learned and history to be learned. And then, of course, we need to recognize

[3:46:25] Trustee Luckham: that we need to work towards reconciliation to resolve the issues that have been brought about

[3:46:30] Trustee Luckham: through colonialism and settlement in this country. And I'm grateful to have that opportunity

[3:46:36] Trustee Luckham: for personal growth and encourage everybody to advance on that journey.

[3:46:42] Trustee Luckham: I'm going to just very quickly introduce the executive committee members, and then I'll go to

[3:46:49] Trustee Luckham: risa smith to introduce herself and her her team so i am peter luckman chair of trust council if

[3:46:56] Trustee Luckham: i didn't say that already and trustee elliot elected on gabriola island uh on executive

[3:47:01] Trustee Luckham: committee peterson elected on liskiti island also vice chair and trustee david maude from

[3:47:08] Trustee Luckham: main island elected chair and then i'll now turn over to a boardroom there for risa smith to

[3:47:15] Trustee Luckham: introduce herself and then perhaps we'll and you may as well introduce Kate Emmings and I'll

[3:47:20] Trustee Luckham: introduce the remaining members of our staff.

[3:47:23] Trustee Smith: Okay so I'm Risa Smith I'm the chair of the ITC board

[3:47:28] Trustee Smith: and we have with us today Toby Elliot who is the executive member on the ITC board.

[3:47:38] Trustee Smith: board. We have trustee Susan Yates from Gabriola, who's a trustee on the board. We have trustee

[3:47:46] Trustee Smith: Gavro from Galliano Island, who's also a trustee on the board. We have Charles Kahn. Hi, Charles,

[3:47:52] Trustee Smith: who's one of the appointed provincial appointees on the board. I also am a provincial appointee,

[3:47:58] Trustee Smith: and we have regrets from Ken Thomas, who's also a provincial appointee from Penelope.

[3:48:04] Trustee Smith: Okay. Sad to see that he's not here, but he's a busy man as we all are. And I don't know how you

[3:48:10] Trustee Smith: are seeing the screen, but Kate Emmings, who's the manager of the ITC, and we have her back

[3:48:16] Trustee Smith: recently. Very excited to have her back. And I think, did I miss someone? Nope.

[3:48:24] Trustee Luckham: Nope. That's it. Yeah. So thank you, Risha. I'm really glad to have you and your board here. And

[3:48:35] Trustee Luckham: back with us as well. I want to just introduce Russ Hotzenpiller, our CAO. He's in the boardroom

[3:48:40] Trustee Luckham: there, hiding behind the camera, so that's okay. You don't need to adjust the camera,

[3:48:44] Trustee Luckham: and no insult intended there, Russ. They

[3:48:48] Voice 17: keep piling up.

[3:48:53] Trustee Luckham: Stefan Cermak is joining us. He's the Regional Planning Director, and thank you for joining us

[3:48:58] Trustee Luckham: today. We have a staff member, Julia Mobs, Director of Administrative Services. Thank you.

[3:49:05] Trustee Luckham: And in the background, of course, is Alexandra Fernandez, who's looking after our technology

[3:49:10] Trustee Luckham: and our minutes for us today.

[3:49:12] Trustee Luckham: So we have a small agenda here for this conversation.

[3:49:16] Trustee Luckham: It looks like we've got three items on our agenda today.

[3:49:20] Trustee Luckham: And that's beginning on page 147 of the package, although there's only written materials at

[3:49:29] Trustee Luckham: page 145.

[3:49:31] Trustee Luckham: five. So I think I'd like to turn it over to Chair Risa Smith. I've done plenty of chairing

[3:49:37] Trustee Luckham: this morning already to guide us through this. And like I said, we don't meet often enough. I

[3:49:45] Trustee Luckham: had a great conversation with you a few weeks back now to plan for this session. And I really

[3:49:49] Trustee Luckham: appreciate the work of the Stress Conservancy.

[3:49:53] Trustee Smith: Okay, thanks, Peter. So I'll give you a break

[3:49:55] Trustee Smith: since I know you'll be on again afterwards this too. Our brief agenda is just three items. I want

[3:50:01] Trustee Smith: to do a few thank yous to the Executive and the Trust Council, actually. I'll do that in a minute.

[3:50:09] Trustee Smith: I'm going to be giving a presentation on behalf of ITC at the 50th anniversary meeting,

[3:50:16] Trustee Smith: and I just want to check if there's any items, you know, we're just planning what I'll say,

[3:50:21] Trustee Smith: I want to check if there's any items that we should be sure to talk about that we might not

[3:50:27] Trustee Smith: have in our mind and then most of the meeting will be about climate change and the climate

[3:50:31] Trustee Smith: change emergency and whether we're addressing it appropriately both sides of the organization ITC

[3:50:37] Trustee Smith: and the executive and the trust council now Kate and I did a short briefing note not as something

[3:50:45] Trustee Smith: that's definitive but rather just to get the discussion going I hope you've all had a chance

[3:50:49] Trustee Smith: to look at it and that's going to be about a 45 minute discussion so I'll start and this does

[3:50:54] Trustee Smith: Does anybody want to add anything to the agenda that we haven't thought of?

[3:50:58] Trustee Smith: I'll just add one thing.

[3:51:00] Trustee Smith: We did know that there's a few things that aren't on the agenda that we really want to have on our next agenda.

[3:51:05] Trustee Smith: One has to do with cultural heritage.

[3:51:07] Trustee Smith: We really haven't addressed that in a fulsome way, and both ITC and the Executive and Trust Council, I think, need to address that important issue.

[3:51:19] Trustee Smith: and there's our next five-year plan for ITC and we want to really talk a little bit to to the

[3:51:28] Trustee Smith: executive about what kind of support we can get from you and Trust Council on that plan and I

[3:51:35] Trustee Smith: think filter that the and then this issue about the needs of a professional biologist from both

[3:51:44] Trustee Smith: of organizations so we thought those were all three big items that maybe we could address the

[3:51:49] Trustee Smith: next time but are there any other agenda items that we could address today perhaps or that we

[3:51:55] Trustee Smith: need to have on our future um our future agendas nothing thanks guys

[3:52:03] Voice 5: peter we're just so they're

[3:52:05] Voice 5: all we did have fun though didn't we and

[3:52:11] Trustee Luckham: we really drilled into some of these particularly the

[3:52:14] Trustee Luckham: a five-year plan and seeking support from the province for that and what however it is we can

[3:52:19] Trustee Luckham: help yeah good work okay

[3:52:21] Trustee Smith: so the first thing i want to do is thank the executive and the trust

[3:52:27] Trustee Smith: council for giving us funding which we requested for a program coordinator because i think that's

[3:52:32] Trustee Smith: going to be like you know obviously it doesn't happen overnight because that will relieve kate

[3:52:37] Trustee Smith: to do some of these um you know from some of the day-to-day work about managing our properties

[3:52:43] Trustee Smith: to do some of these bigger issue items like climate change, like the five-year plan.

[3:52:49] Trustee Smith: So thank you very much for that.

[3:52:51] Trustee Smith: And I'm sure Kate is working pretty hard to get that position filled.

[3:52:56] Trustee Smith: And also for the GIS funding.

[3:52:59] Trustee Smith: So, you know, there's some more funding for GIS, and that's incredibly important for us at ITC

[3:53:04] Trustee Smith: and also for the Trust in general.

[3:53:07] Trustee Smith: So thank you for providing some funding for that.

[3:53:10] Trustee Smith: does anybody from trustee gates did you want to speak to that thank

[3:53:16] Voice 4: you chair smith i had a lovely

[3:53:18] Voice 4: comment from someone whom i barely know on gabriola who kind of looked at the highlights

[3:53:25] Voice 4: from our last council meeting and from our budget you know sessions and what they said to me was

[3:53:30] Voice 4: something that we probably already feel is that the money is going to the parts of the islands

[3:53:37] Voice 4: trust that mean the most to the public and i thought that was quite wonderful thanks for that

[3:53:43] Voice 4: yeah that's

[3:53:45] Voice 5: that's good we all need to hear that yeah i

[3:53:47] Voice 4: i needed to hear that

[3:53:50] Trustee Smith: did any other anybody else want to say something about that first item about just the gis funding

[3:53:56] Trustee Smith: and the program coordinator no okay i'm sorry did someone put that yeah

[3:54:05] Trustee Elliott: um thank you trustee

[3:54:07] Trustee Elliott: Elliott here um keeping my video off uh for the internet here um so I'd just like to see if staff

[3:54:15] Trustee Elliott: can give us a bit of a timeline for um we spoke about this in EC earlier um I know the director

[3:54:23] Trustee Elliott: hasn't had a chance to look at that but how the funding will be allocated or the time and the

[3:54:29] Trustee Elliott: resources for the GIS coordinator between the Conservancy and Trust Council is that sort of an

[3:54:34] Trustee Elliott: ongoing conversation staff to staff? Or when can we expect to

[3:54:40] Trustee Elliott: hear a little more definitively how that's going to be broken

[3:54:42] Trustee Elliott: down?

[3:54:47] Trustee Smith: Any staff that can speak to that? I

[3:54:49] Voice 3: think that question is

[3:54:50] Voice 3: the CAO around how the GIS coordinate our GIS capacity will

[3:54:55] Voice 3: be allocated to conservancy vis a vis

[3:54:56] Voice 3: the planning department.

[3:54:59] Voice 3: Yes.

[3:55:01] Voice 16: I don't know exactly, exactly how that breakdown will occur.

[3:55:07] Voice 16: We're just hiring for the position right now, so that's for the tech position.

[3:55:15] Voice 16: For the coordinator, that's pending.

[3:55:20] Voice 16: The first job works that we're doing right now is actually the senior technical analyst,

[3:55:27] Voice 16: and once that person's in place, they'll be able to provide some

[3:55:30] Voice 17: insight as to how the

[3:55:34] Voice 17: the ITC's interests, which are acknowledged, will get realized.

[3:55:38] Trustee Smith: Okay, so can you keep us abreast of that?

[3:55:41] Trustee Smith: I don't know how, but maybe even just through Kate,

[3:55:44] Trustee Smith: you know, she'll send a letter.

[3:55:45] Trustee Smith: That would be, yeah, thank you.

[3:55:47] Trustee Smith: Thanks. Thanks for that question.

[3:55:49] Trustee Smith: Any other questions on those issues?

[3:55:53] Trustee Smith: No? Oh, sorry, Trustee Yates.

[3:55:55] Voice 5: I'd like

[3:55:55] Trustee Luckham: to chime in and just,

[3:55:57] Trustee Luckham: because it's critically important that we may keep the avenues of communication

[3:56:02] Trustee Luckham: open at all times.

[3:56:03] Trustee Luckham: And so, presumably, as this new person is onboarded, there will be an opportunity to, you know, interview, for want of a better word, the Trust Conservancy staff to determine what their needs are and then see how that fits into whatever work plan that there is.

[3:56:22] Trustee Luckham: Would that be correct?

[3:56:25] Voice 15: Yes.

[3:56:28] Trustee Luckham: Thank you.

[3:56:29] Trustee Smith: Thanks a lot.

[3:56:31] Trustee Smith: Okay.

[3:56:32] Trustee Smith: Anything else on that?

[3:56:33] Trustee Smith: Okay.

[3:56:34] Trustee Smith: Then I'll just move on.

[3:56:35] Trustee Smith: presentation to the trust council so i just want to um hear from people the board the rtc board

[3:56:41] Trustee Smith: and the executive on what looks sort of what what are you expecting that we'll talk about during

[3:56:47] Trustee Smith: that um i think we have peter can you remind me do we have half an hour 45 minutes something like

[3:56:54] Trustee Smith: that well

[3:56:55] Trustee Luckham: i'm just quickly trying to get myself to page uh 43 of the agenda where we have the

[3:57:01] Trustee Luckham: three-day session and that is still being uh um sorted out um does staff got their finger on

[3:57:10] Trustee Luckham: what that time slot looks like so

[3:57:16] Trustee Smith: we have oh

[3:57:18] Trustee Luckham: and that's totally wrong agenda

[3:57:22] Voice 8: chair luckham yes

[3:57:26] Trustee Luckham: go ahead on

[3:57:27] Voice 8: the screen we have islands trust conservancy for the 45 minute

[3:57:33] Voice 8: presentation on tuesday so

[3:57:35] Trustee Luckham: there you go so that's what you've got there research answer to your

[3:57:38] Trustee Luckham: question and i

[3:57:40] Voice 16: will say this um ec just met and this is um the beta version of the agenda

[3:57:47] Voice 16: so it's under works yeah so um we'll keep in touch yeah

[3:57:52] Trustee Smith: we'll plan for that but uh i'm actually

[3:57:54] Trustee Smith: since i'll be the one giving the talk i'm pretty flexible so i can give longer shorter whatever

[3:58:01] Trustee Smith: I don't think anybody's going to want to hear from me longer than

[3:58:03] Voice 5: that, physically speaking.

[3:58:05] Trustee Smith: So I just want to hear from the executive and the board what you're expecting we'll cover in that.

[3:58:13] Trustee Smith: Your ideas. Kate and I are just starting to talk about it, but we really need your input.

[3:58:18] Trustee Smith: Trustee Yates.

[3:58:20] Voice 4: Thank you, Chair Smith.

[3:58:22] Voice 4: I hope that we can talk about the success of the pretty unique to this country NAPTEP program.

[3:58:31] Voice 4: Okay.

[3:58:34] Trustee Smith: Anything else that's like critical?

[3:58:36] Trustee Smith: I mean, we'll be talking about the Natural Areas Program, we'll be talking about, you know, some future thinking, we'll be talking about climate change, I hope,

[3:58:47] Voice 10: we'll

[3:58:49] Trustee Smith: definitely be talking about, you know, Indigenous issues, how we want to manage that, the future, I'm hoping there'll be a place to talk about IPCAs.

[3:58:58] Trustee Smith: um yeah it's critical to talk about what that means what it is where it could fit into itc's

[3:59:05] Trustee Smith: work but um trustee peterson yeah

[3:59:11] Voice 14: i'm just wondering um because there is information

[3:59:15] Voice 14: out there and i'm just i'm not sure of course what trustees might um want to bring up but

[3:59:23] Voice 14: But there was the issue of the five-year plan being pushed back from the province.

[3:59:31] Voice 14: And I just I wasn't sure if you were planning to make a note of that or not.

[3:59:35] Voice 14: So I just know that's an area of interest because, you know, some trustees are more aware than others of that.

[3:59:44] Trustee Smith: Well, I hoped that I would talk about the five-year plan because that's going to be a big piece of work we're doing.

[3:59:49] Trustee Smith: but do you think we should talk about the minister's rejection of our interim plan?

[3:59:55] Trustee Smith: I'm just not sure that's something for the public, or I need some guidance on that.

[4:00:00] Trustee Smith: So, I'll put that out there.

[4:00:02] Trustee Smith: I

[4:00:02] Voice 14: just wondered if there's going to be questions about those all.

[4:00:07] Trustee Smith: Okay.

[4:00:08] Trustee Smith: Trustee Yates?

[4:00:12] Voice 4: Can't hear you, you're on mute.

[4:00:15] Voice 4: In response to Trustee Peterson's, you know, question about the five-year plan, I wouldn't bring it up unless we do get questions.

[4:00:24] Voice 4: And if we do, I think that the conversation we had at, you know, one of our previous, probably the last Conservancy meeting, is that we considered an opportunity to do better.

[4:00:37] Voice 4: And so, you know, that's a good thing.

[4:00:41] Voice 4: And then the other thing I was going to ask, just a quick question, because there are so many beautiful images associated with the work that the Conservancy does, I'm wondering if your presentation can have some visuals.

[4:00:58] Trustee Smith: So my idea of giving a presentation is mostly visuals and I talk.

[4:01:02] Trustee Smith: I'm not going to give a presentation with a lot of words on a screen because I find people just glaze over or sort of PowerPoint it out, so to speak.

[4:01:11] Trustee Smith: So I like to talk to pictures, but I'll speak, you know, more than just about the pictures.

[4:01:18] Trustee Smith: But I like to use the pictures as a sort of segue into a particular topic.

[4:01:23] Trustee Smith: So and if people like obviously the Trust has some great pictures, but if other people have great pictures that I could use, that would be fantastic, too.

[4:01:31] Trustee Smith: Of some of our areas, even some of the issues like, you know, if you have pictures of issues that have come up, we could use that, too.

[4:01:40] Trustee Smith: so i'll put that out there but yes lots of visuals at least that's my vision if you're comfortable

[4:01:47] Trustee Smith: with that um that would be good you're smith yeah

[4:01:51] Voice 3: director breaker that's right i just like

[4:01:53] Voice 3: to comment on you see there no we just put a hand up on the boardroom oh i see that's why i have my

[4:01:59] Voice 3: hand yeah that's right yeah okay um it's director freighter here just wanting to um uh support what

[4:02:06] Voice 3: what Trustee Yates had to say, I don't suggest mentioning that the plan came back. We'll

[4:02:10] Voice 3: certainly be prepared and I'll be there to support if there are questions, but generally it is, yes,

[4:02:14] Voice 3: it's an opportunity to revisit how we're doing things and it's a great opportunity to broaden

[4:02:19] Voice 3: out our conversations that we're having. So I think it certainly can be characterized as that

[4:02:23] Voice 3: and that we are also looking at how we engage with nation-owned bylaws as well

[4:02:28] Voice 3: to ensure that we're meeting the minister's expectations.

[4:02:32] Trustee Smith: Yeah, so I think that that's,

[4:02:34] Trustee Smith: Yeah, I think that's what we're thinking. And even mentioning something like IPCAs, I know a lot about that just in my other life. So I think it would be important. That's kind of an answer a little bit to the Minister without saying what the Minister said, but that we're thinking differently.

[4:02:54] Trustee Smith: Chair Luckman.

[4:02:56] Trustee Luckham: Yeah, really, I kind of took my hand down, actually.

[4:02:59] Trustee Luckham: But I'll just offer that I agree with Director Freyda there,

[4:03:03] Trustee Luckham: is that, you know, as we, throughout the Islands Trust,

[4:03:07] Trustee Luckham: want to engage with the government more,

[4:03:09] Trustee Luckham: this is a reciprocation of that ask, to some extent,

[4:03:15] Trustee Luckham: is that they want to be more, they're more interested

[4:03:17] Trustee Luckham: and more involved in the work that we're doing.

[4:03:19] Trustee Luckham: And so, absolutely, this is an opportunity.

[4:03:21] Trustee Luckham: The landscape in British Columbia and Canada

[4:03:24] Trustee Luckham: is changing and the work that we do broadly in conservation work is important. And I'm great to

[4:03:31] Trustee Luckham: have the interest in, I think it's great to have that interest. And then with that recommendation

[4:03:37] Trustee Luckham: with visuals are absolutely fabulous, but I think highlighting the really big successes

[4:03:42] Trustee Luckham: that have been had over the years, as well as even indicating some of the smaller successes

[4:03:50] Trustee Luckham: that may not seem significant,

[4:03:51] Trustee Luckham: but are important in individual communities,

[4:03:54] Trustee Luckham: because it's not necessarily about scale,

[4:03:57] Trustee Luckham: it's connected networks of ecosystems

[4:04:00] Trustee Luckham: and having that protection across the large geographic area

[4:04:05] Trustee Luckham: which the Islands Trust is.

[4:04:07] Trustee Luckham: So those are the elements associated

[4:04:09] Trustee Luckham: with the 50th anniversary

[4:04:11] Trustee Luckham: that are worth bringing attention to.

[4:04:17] Trustee Smith: So I'm wondering on that note, if I could somehow reach out to all the trustees and ask them if they want to give me some examples of particular conservation efforts in their communities that I could highlight.

[4:04:30] Trustee Smith: So would there be a forum where I could do that, reach out to them?

[4:04:35] Voice 3: Certainly, we have a list of trustees that you could use.

[4:04:38] Voice 3: yeah

[4:04:38] Trustee Smith: so i would send a email to a list of trustees and then i would get you know because it's only

[4:04:43] Trustee Smith: the people on the islands who will be able to say this is what's super important to to our island

[4:04:48] Trustee Smith: i like that idea i'm keeping good notes here um

[4:04:53] Trustee Luckham: i'll just chime in that's a fabulous idea

[4:04:55] Trustee Luckham: that engages trustees with the conservancy as well and that's a win-win situation super

[4:05:07] Trustee Smith: okay any other and if you get ideas about things that i should talk about because it's only april

[4:05:16] Trustee Smith: and we're i'm trying to be very proactive about this so that i can have a presentation and have

[4:05:21] Trustee Smith: some speaking notes and send it to people at least the executive and um the islands trust

[4:05:26] Trustee Smith: board beforehand see if there's anything in there that's you know sometimes i'll say things that are

[4:05:32] Trustee Smith: actually over the edge that i i don't think is over the edge and um you guys will always point

[4:05:38] Trustee Smith: that out to me so that's helpful okay so

[4:05:41] Trustee Smith: anything and i'll send that email out pretty soon actually

[4:05:44] Trustee Smith: to request some examples okay yes yes yes

[4:05:52] Trustee Elliott: if i may um so just one one other thought um regarding

[4:05:57] Trustee Elliott: first nations engagement and sort of our approach and taking the the sort of tone we are thinking

[4:06:05] Trustee Elliott: differently um if the minister actually comes because there has been an invitation to minister

[4:06:12] Trustee Elliott: kang and and i believe premier eby um my understanding is they they'd probably come on

[4:06:18] Trustee Elliott: the first day so if the honest trust conservancy did a presentation and then we sort of end it with

[4:06:24] Trustee Elliott: And here's a look ahead at how we're going to be engaging with nations with the five year plan, and then maybe pass the baton to briefly to a member of the executive and we could talk about trust council and what we've been doing to engage differently with nations in the trust area.

[4:06:45] Trustee Elliott: I think this would be a theme that, you know, if the minister's there or if not, we could encapsulate this as a presentation of how we want to work going forward.

[4:06:57] Trustee Elliott: And having the two bodies sort of present a cohesive vision for getting that early and truly meaningful consultative engagement before we engage in our normal course of work from both the Islands Trust Conservancy and the Islands Trust might be a really complementary picture.

[4:07:22] Trustee Elliott: picture. So I just put that out as a thought that if we want to develop it, I would think

[4:07:30] Trustee Elliott: that the minister would want to hear something along those lines or be well received.

[4:07:35] Trustee Smith: Yeah, that's a great idea. And we can be a bit flexible depending on who's there and

[4:07:40] Trustee Smith: who's not. Okay. Anything else? Okay. I'm not, Toby, it's really hard for me to know

[4:07:50] Trustee Smith: when you want to speak. So just jumping in like that is helpful. Because I don't see

[4:07:55] Trustee Smith: you okay so now climate change so kate and i did this briefing note had fun doing it lots of back

[4:08:02] Trustee Smith: and forth and i think um some of it you might see as controversial what we've what we've highlighted

[4:08:10] Trustee Smith: and a lot of this is just the perceptions including the public's perception because

[4:08:14] Trustee Smith: they've said this as well is that we have a declaration on the climate change emergency

[4:08:18] Trustee Smith: we all obviously know there's an emergency out there because we feel it every day um

[4:08:24] Trustee Smith: But, and we're doing some things in response to that, but a lot of the things, if you look

[4:08:30] Trustee Smith: at what IT, on the ITC side, as well as on the Trust Council side, a lot of the things

[4:08:38] Trustee Smith: are deferred.

[4:08:39] Trustee Smith: It seems like climate change, we all know it's important, but it doesn't seem to be

[4:08:45] Trustee Smith: our, like, so central to our day-to-day work that we, when we're overextended, that's the

[4:08:53] Trustee Smith: the thing that falls off. I could be wrong. This is my perception, personal perception, but also

[4:08:59] Trustee Smith: looking through the decisions like on our ITC side, you know, we have a project charter related

[4:09:05] Trustee Smith: to climate change, but it's been deferred because of, you know, staffing issues and needing to

[4:09:12] Trustee Smith: prioritize. And I noticed I did look at that briefing that was in here on climate change that

[4:09:18] Trustee Smith: Was it Claire? Somebody put it in the package.

[4:09:21] Trustee Smith: And a lot of things on there are also deferred.

[4:09:24] Trustee Smith: So I think the point is, do we think this is an emergency?

[4:09:29] Trustee Smith: And if we do, we have a declaration.

[4:09:32] Trustee Smith: If we don't, we should say that, my opinion.

[4:09:36] Trustee Smith: If we do think it's an emergency, then we should start prioritizing climate change actions

[4:09:42] Trustee Smith: and we should start thinking about what those are.

[4:09:44] Trustee Smith: We have some questions at the end of this.

[4:09:46] Trustee Smith: We did just receive $111,000 apparently for doing something with climate change action, but it's new.

[4:09:58] Trustee Smith: We don't know what we're going to do, and it would be good if we had a little bit of a brainstorm in this joint meeting about what we might do that would be significant.

[4:10:07] Trustee Smith: So I think I'll just open it up, and maybe we have five questions there, and there could be other ones you want to address too.

[4:10:17] Trustee Smith: but um why don't we just start with it i don't think you have to go question by question just

[4:10:22] Trustee Smith: uh whatever you want to say so trustee peterson and then trustee yates uh

[4:10:30] Voice 14: thank you chair smith

[4:10:31] Voice 14: i i think um a big one of the most important actions is a collection of of data really

[4:10:42] Voice 14: in in whatever capacity we can do that um there are skeptics out there um and and even outside of

[4:10:55] Voice 14: you know perhaps sort of more general skeptics there's there's folks in our islands who want to

[4:11:02] Voice 14: have some clear rationale behind uh any any kind of actions that especially that local trust

[4:11:09] Voice 14: committees are taking that are perceived to restrict what folks can do on their feasible

[4:11:15] Voice 14: properties so to me that's one of the big priorities because if we're if we're looking at

[4:11:24] Voice 14: what actions we can take in terms of the land use planning authority we have

[4:11:29] Voice 14: i think that when we have data to back up those actions it's it's much easier to um to provide

[4:11:38] Voice 14: provide the rationale in a way that's that's clear and understandable so I know that there's been a

[4:11:47] Voice 14: number of projects as you mentioned that have been de-prioritized um but I think things like the the

[4:11:58] Voice 14: water the water work the ground water work essential um if if the more concrete data we

[4:12:07] Voice 14: have around that um and and i think that really speaks to one of the the big issues that it hasn't

[4:12:13] Voice 14: been determined for a lot of islands uh commonly called the carrying capacity or what is it

[4:12:19] Voice 14: reasonable to expect uh in terms of human activity that that's sustainable in a way that's not um

[4:12:28] Voice 14: causing further degradation to watersheds to to uh the wildlife and and to the and to the flora

[4:12:36] Voice 14: So I'm just I'm just want to I'll leave it at that. But I just strongly support whatever sort of hard, hard science that we can that we can facilitate in any way we can to to to make those decisions and to make the rationale really clear.

[4:12:56] Voice 14: clear.

[4:12:57] Trustee Smith: So can I just follow up with a question before I get to Trustee Yates? So this is of

[4:13:02] Trustee Smith: course music to my ear because I'm a scientist and I'm all about data. But when you say we need

[4:13:08] Trustee Smith: more data, what type of, so are you thinking the priority is water to start with? Is that what I'm

[4:13:14] Trustee Smith: hearing you say? If we were to collect data, the priority would be related to groundwater

[4:13:19] Trustee Smith: particularly to start? Well,

[4:13:21] Voice 14: I don't know that that's the priority, but it is something that

[4:13:24] Voice 14: that is happening in various LTCs at various speeds.

[4:13:31] Voice 14: But I think that my perspective is that,

[4:13:38] Voice 14: especially when we look at further information,

[4:13:42] Voice 14: like say around carrying capacity or what's sustainable,

[4:13:45] Voice 14: that hard groundwater data is really compelling.

[4:13:50] Voice 14: I know, as I say, I know it's working at different speeds

[4:13:53] Voice 14: in different local trust areas.

[4:13:56] Voice 14: But I wouldn't say it's the most important thing,

[4:13:59] Voice 14: but it is pretty important when,

[4:14:01] Voice 14: especially when we consider whether we're recommending

[4:14:06] Voice 14: restrictions and around growth of further development.

[4:14:11] Voice 14: I think there's also important things

[4:14:13] Voice 14: around the Marine foreshore as well.

[4:14:16] Voice 14: So I wouldn't want to say that groundwater's the priority,

[4:14:20] Voice 14: but I think it's a pretty important one.

[4:14:22] Voice 14: Okay

[4:14:23] Voice 4: thanks. Trustee

[4:14:25] Voice 4: Yates. Thank you Chair Smith and I agree with Trustee Peterson on the water

[4:14:31] Voice 4: issue particularly since we absolutely know that we do not depend on snowpack anywhere in the

[4:14:39] Voice 4: Islands Trust region. Of course this year even if we did depend on snowpack we'd still be in trouble.

[4:14:44] Voice 4: we know that we have to have forest cover in order to help us conserve our water catchment areas

[4:14:53] Voice 4: we know that so alongside the water we need mapping for the coastal douglas fir zone and

[4:15:01] Voice 4: alongside that we need we need help from the regional planning committee from probably the

[4:15:10] Voice 4: province in order to either establish development permit areas on some of our forested areas

[4:15:19] Voice 4: because I can't see any other way of maintaining forest cover we don't have the controls even that

[4:15:26] Voice 4: a municipality has so the only way we have to do that is with DPAs and if we were to do that

[4:15:33] Voice 4: at a regional level with help from the regional planning committee maybe even with help from the

[4:15:40] Voice 4: province I don't know I think that would be really useful and I'll tell you the one thing

[4:15:46] Voice 4: that helps me more than anything as far as hard data is something that the Islands Trust Conservancy

[4:15:54] Voice 4: did I guess it was 2018 and it was the conservation status of the local trust areas and I have one two

[4:16:04] Voice 4: two, three, four, five, six of them in front of me. I use these all the time because they are

[4:16:11] Voice 4: an indication of carrying capacity and they are brilliantly done. They're visually attractive,

[4:16:18] Voice 4: but also visually really impressive. So there's conservation status of Gabriola, Thetis, Hornby,

[4:16:26] Voice 4: Denman, Laskiti, and Gambier. I'm not sure if there were any more done for any of the other

[4:16:32] Voice 4: local past areas but these if these could be updated oh thank you if these

[4:16:41] Voice 4: could be updated I just can't tell you how helpful that would be to me

[4:16:47] Trustee Smith: maybe I

[4:16:48] Trustee Smith: can just before I get to trustee Khan Kate are you still yes yeah Kate um do

[4:16:58] Trustee Smith: you know if those that have been done for each island or just the ones that

[4:17:01] Trustee Smith: that Trustee Yates mentioned?

[4:17:03] Voice 1: Those profiles have been done for each island.

[4:17:06] Voice 1: And to be honest, those are largely based,

[4:17:09] Voice 1: well, there's different data sources,

[4:17:11] Voice 1: but they're

[4:17:12] Voice 1: largely based off of the ecosystem mapping products.

[4:17:14] Voice 1: And we will be hoping to ask Trust Council

[4:17:18] Voice 1: at some point in the near future

[4:17:20] Voice 1: for support to update terrestrial ecosystem mapping,

[4:17:23] Voice 1: which will help us to update the data for those resources

[4:17:28] Voice 1: resources as we move forward as well as move into our regional conservation plans next iteration

[4:17:34] Voice 1: in a well-informed way yes

[4:17:36] Voice 4: these are dated from these are from the 2017 ecosystem yeah but i but

[4:17:42] Voice 4: they are just like they are just so visually impactful and so helpful um so i really really

[4:17:50] Voice 4: hope that these can be done again and it says clearly on the bottom you know islands trust

[4:17:54] Voice 4: conservancy yeah

[4:17:57] Trustee Smith: okay thanks for that and i think it's uh my goodness 2017 and we're in 2024

[4:18:04] Trustee Smith: it's shocking but anyways that's where we are so that things a lot has changed since 2017 actually

[4:18:11] Trustee Smith: so that's great um yes did uh did you want to say something

[4:18:17] Voice 15: i do at some point can

[4:18:19] Trustee Smith: i ask trustee

[4:18:20] Trustee Smith: Khan's had his hand up.

[4:18:21] Voice 15: I just want to get in line.

[4:18:22] Trustee Smith: Okay. Trustee Khan?

[4:18:25] Voice 12: Yes, I've been thinking

[4:18:29] Voice 12: that we do an awful lot with reports and studies, but we don't do much to actually further our cause

[4:18:37] Voice 12: of, you know, helping to stop climate change. One of the things that is happening quite

[4:18:47] Voice 12: quite repeatedly here on Salt Spring is a lot of tree cutting and if as you say in your forest

[4:18:58] Voice 12: section here that the forests remove massive amounts of carbon from the atmosphere we should

[4:19:05] Voice 12: be preventing a lot of this tree cutting because most of it is unnecessary it's just it's just

[4:19:10] Voice 12: just being done to people are buying pieces of land on Salt Spring and other places

[4:19:16] Voice 12: and cutting down the trees for a bit of money and then flipping the property.

[4:19:21] Voice 12: That's not doing much to help climate change or to stop climate change.

[4:19:27] Voice 12: The other thing is we here in the Islands Trust Conservancy seem to be at an impasse right now

[4:19:35] Voice 12: where we don't have the staff presumably to do any more work in other words we can't have any

[4:19:43] Voice 12: more covenants we can't have any more nature reserves um those are things that that help

[4:19:49] Voice 12: i was on pender a couple of weeks ago for the celebration of of a covenant there and um

[4:19:58] Voice 12: it seemed really important to to have these covenants because they do stop the tree cutting

[4:20:04] Voice 12: They do prevent all these forests from being cut down.

[4:20:13] Voice 12: Why aren't we doing more of that?

[4:20:15] Voice 12: Why aren't we doing more in practice, you know,

[4:20:23] Voice 12: aside from all the studies and the reports that we're doing?

[4:20:28] Voice 12: So that's my point, that I think we need to be more proactive

[4:20:31] Voice 12: in a real sense not not just a studious sense um one of the things i'm doing right now on salt

[4:20:40] Voice 12: spring is i'm helping um another person to save a 32 acre 31 acre piece of land and um the the

[4:20:49] Voice 12: developer next door actually had tried to buy this piece of land and they would have cut all

[4:20:56] Voice 12: the trees down so um this is a very small token gesture but um we're not allowing in buying this

[4:21:04] Voice 12: piece of land uh we're not allowing the the uh these trees to be cut down and this is this is um

[4:21:13] Voice 12: being financed partly through the federal grant to um climate action uh through the bc parks

[4:21:19] Voice 12: foundation. So, you know, that 111,000 that we have here, it's not very much, but presumably

[4:21:30] Voice 12: some of that could be used to further actual things to stop all the tree cutting. That's my

[4:21:39] Voice 12: little piece.

[4:21:41] Trustee Smith: Maybe I can just interject here for one second. Thanks for that, Trustee Kahn.

[4:21:45] Trustee Smith: i i did notice that um we had withdrawn our request to the province to be able to regulate

[4:21:53] Trustee Smith: tree cutting is that correct that is

[4:21:54] Trustee Smith: correct yeah so maybe um i'll let russ is going to speak next

[4:21:59] Trustee Smith: so maybe i'll let you speak to that too if you don't mind um

[4:22:03] Voice 16: so as you're considering data i'll

[4:22:06] Voice 16: just give you my very brief reflections in this position over this period of time and we're talking

[4:22:13] Voice 16: about the islands trust and we're talking like most of what we do as a local trust committee

[4:22:17] Voice 16: sits and makes a consideration on an application on a site specific basis so how how do you bring

[4:22:26] Voice 16: data and what quality of data to that discussion such that on a thursday night when someone's

[4:22:32] Voice 16: deciding something they can rely on data or information to help change the decision other

[4:22:39] Voice 16: other than general scientific data,

[4:22:42] Voice 16: that it's very challenging for a local trust committee

[4:22:45] Voice 16: to then go, generally we're seeing climate change,

[4:22:47] Voice 16: so your rezoning is, you know,

[4:22:51] Voice 16: may or may not be passed or approved or supported.

[4:22:57] Voice 16: So it's, I think we're missing cumulative data,

[4:23:00] Voice 16: but also like specific data

[4:23:02] Voice 16: that helps elected officials make decisions,

[4:23:06] Voice 16: as opposed to just general deeper knowledge about the environment in in the region that can never

[4:23:14] Voice 16: hurt but just at a practical level that needs to be a consideration for the for the Alms Trust

[4:23:21] Voice 16: moving for around climate change with regards forestry this is a long story politically the

[4:23:27] Voice 16: decision was made to move back from that the recommendation from a previous term

[4:23:35] Voice 16: and I can't really comment on Trust Council chose to consider it and there

[4:23:44] Voice 16: was some initial work there's some direction to reach out to the minister

[4:23:47] Voice 16: around that there was some preparatory discussions had we've had a change in

[4:23:52] Voice 17: you know look at this time and and they directed that that not be a high

[4:23:56] Voice 17: priority okay

[4:23:58] Trustee Smith: thanks so so then maybe one recommendation we have is to reconsider that

[4:24:03] Trustee Smith: but um another thing just about data is that just from my own work um i don't and my own

[4:24:14] Trustee Smith: observations on my own island i don't think people actually understand the role of the force

[4:24:21] Trustee Smith: in mitigating and adapting to climate change i just don't think people understand it this is a

[4:24:26] Trustee Smith: the forest, and how important it is when you have drought, how important it is, and even the blue

[4:24:34] Trustee Smith: carbon, the eelgrass and the salt marshes, how important they are for climate change adaptation.

[4:24:40] Trustee Smith: And I don't think people understand that, actually. I could be wrong, but maybe it's not helpful

[4:24:46] Trustee Smith: if people just understand that in a general way. I put that in there in that briefing a little bit

[4:24:52] Trustee Smith: bit about eelgrass for example and how much we've lost we do know that eelgrass it's like a hot

[4:24:58] Trustee Smith: issue internationally because it's so important for uh for the the amount of carbon that's in

[4:25:06] Trustee Smith: that eelgrass that accumulates over millennia and eelgrass is something that you can recover

[4:25:13] Trustee Smith: so we've got a lot of work we've got some experts like Ann Erickson on on Thetis Island we have

[4:25:20] Trustee Smith: have international experts on how to recover eelgrass we've done some of it in the islands

[4:25:25] Trustee Smith: trust area so i don't think would it help the local trust committees if we could present data

[4:25:33] Trustee Smith: on the importance of just say our forests and i think we could make the same discussion about

[4:25:39] Trustee Smith: wetlands and the importance of wetlands they're a little bit more complicated when it comes to

[4:25:44] Trustee Smith: climate change for a lot of reasons i won't go into here but um if people understood the importance

[4:25:50] Trustee Smith: of these ecosystems to help them adapt to climate change,

[4:25:54] Trustee Smith: to help, would it help decision makers at the LTC level,

[4:25:59] Trustee Smith: because I agree with you that that's where decisions

[4:26:01] Trustee Smith: are made, would it help them, we've got trustees here

[4:26:06] Trustee Smith: so they would know, to make those decisions.

[4:26:10] Trustee Smith: Is that the kind of data we need,

[4:26:12] Trustee Smith: or do we need island specific data?

[4:26:14] Trustee Smith: Like sometimes that's just not even practical,

[4:26:18] Trustee Smith: but maybe it is so I'll just put that question out there too and I'll make

[4:26:23] Trustee Smith: people aware we have about to say 15 minutes more for this discussion so I

[4:26:29] Trustee Smith: want to make sure we do talk about this $111,000 what would be practical to do

[4:26:34] Trustee Smith: with that at least in the last five minutes so put that out there do

[4:26:38] Trustee Smith: trustees think it would help them to make decisions if they had more

[4:26:43] Trustee Smith: more poignant. Is that the right word? Poignant. Poignant. Poignant. Thank you. I'm terrible with

[4:26:50] Trustee Smith: English. You can see I'm the child of English. Kids always say that. You can, would that kind

[4:26:58] Trustee Smith: of thing help you or not? So I'll, I see Kate Emmy's hand is up and then Trustee Kwan's hand

[4:27:08] Trustee Smith: this up as well okay and did any of you i got to your um

[4:27:14] Voice 1: thank you uh itc chair um smith i just

[4:27:19] Voice 1: wanted to uh let the itc board and executive committee um know of some thoughts around

[4:27:26] Voice 1: mapping that might be helpful i did mention earlier that it would be fantastic if and when

[4:27:33] Voice 1: um we put forward a request for terrestrial ecosystem mapping if it would be something

[4:27:38] Voice 1: that would be generally supported and one of the reasons for that is that that mapping can then

[4:27:43] Voice 1: form the basis for doing things like carbon mapping of forests because it classifies the ages

[4:27:49] Voice 1: of forests across the landscape and the type of forest and then that information can be used to

[4:27:56] Voice 1: correlate with carbon stores and also potential for carbon sequestration. So that is an important

[4:28:03] Voice 1: data layer. And one thing we have thought of in the past in terms of providing the ITC board

[4:28:10] Voice 1: and planners with the ability to look at actual metrics for how much carbon either the ITC board

[4:28:18] Voice 1: is protecting through its work or LTCs might be losing by permitting rezonings or what have you,

[4:28:26] Voice 1: is to be able to have some sort of polygon out or mapped out information on carbon storage by

[4:28:36] Voice 1: a certain area so that you can then you know do the calculations for how much is lost

[4:28:42] Voice 1: but I suppose what I would caution both the ITC board and trustees about is just that

[4:28:51] Voice 1: But when you're looking at ecosystem loss, it's in our area, it is often sort of a death

[4:28:57] Voice 1: by a thousand cuts.

[4:28:59] Voice 1: And so what you might be seeing in reports coming forward is not high levels, like in

[4:29:05] Voice 1: a general context of things, you might not see, you know, thousands of tons of carbon

[4:29:13] Voice 1: either protected or taken out of a system, but you will see small numbers over many,

[4:29:19] Voice 1: many applications.

[4:29:21] Voice 1: So just something for the board and trustees to be aware of

[4:29:25] Voice 1: as you start to go down this tunnel of data mining.

[4:29:31] Voice 1: Although

[4:29:31] Trustee Smith: one thing that helps with that is trends.

[4:29:34] Trustee Smith: Like if you have a map in 2017,

[4:29:38] Trustee Smith: then you have the whole picture

[4:29:39] Trustee Smith: and you could say in 2017, we had this much carbon stored.

[4:29:43] Trustee Smith: We could do that.

[4:29:44] Trustee Smith: And we could say in 2024, which is, you know,

[4:29:47] Trustee Smith: what is that seven years later,

[4:29:51] Trustee Smith: We only have this much.

[4:29:52] Trustee Smith: So it's not on a property-by-property basis,

[4:29:55] Trustee Smith: but on the whole trust area basis.

[4:29:58] Trustee Smith: To me, trends...

[4:30:00] Trustee Smith: are very important like a static um i used to say this when i did state of environment reporting

[4:30:05] Trustee Smith: people would always say well here's how it is and i said that for policy that's actually not even

[4:30:09] Trustee Smith: interesting what's interesting is is it getting better or worse and that helps you make decisions

[4:30:15] Trustee Smith: if it's getting worse maybe it's not as bad as we thought so uh i would recommend if we're going to

[4:30:21] Trustee Smith: do ecosystem mapping to use since we have got the first version of it we could do trends which would

[4:30:28] Trustee Smith: be i think more helpful for decision making than just here's what it is today and we could even

[4:30:34] Trustee Smith: project back a little bit i don't know if that's possible but we have to play with that so i'll

[4:30:39] Trustee Smith: have trustee khan and then uh chair luffman and uh i'm just keeping track of the time here i'm

[4:30:45] Trustee Smith: trying to and

[4:30:46] Trustee Luckham: i also have my hand trustee elliott elliott

[4:30:49] Trustee Smith: okay i'll bring you in after trustee khan

[4:30:53] Trustee Smith: I'll

[4:30:54] Voice 12: be very short. Just in regard to the eelgrass, about six months or eight months or maybe a year ago, the trust decided not to fund the second part of the eelgrass study, which was considered to be very important at the time.

[4:31:12] Voice 12: I think the the amount of money required was around a hundred thousand dollars perhaps the

[4:31:19] Voice 12: 111 000 federal money could be used to have the second part of that eelgrass study completed

[4:31:28] Voice 12: since it was considered to be very important I'm not a scientist so I don't know whether it is

[4:31:34] Voice 12: crucial or not but it seemed to be at the time but the trust in its wisdom decided it couldn't

[4:31:39] Voice 12: spend the $100,000. We have $100,000 now, so perhaps we could do it.

[4:31:45] Trustee Smith: Thank you, Trustee Cohn. Trustee Elliott? Sorry, I missed you there.

[4:31:50] Trustee Elliott: Thank you. So at UBCM last September, there was a wildfire management seminar that really brought

[4:31:58] Trustee Elliott: together what the province is doing around climate change and addressing biodiversity lost in the

[4:32:06] Trustee Elliott: the ministry of forests um and i think we need to plug into um it's called the future forest

[4:32:13] Trustee Elliott: ecosystem center um they are gathering data data from all over bc on forest landscape level

[4:32:22] Trustee Elliott: planning and i just think there's there's opportunity there the the province wants to do

[4:32:28] Trustee Elliott: uh landscape level planning for forest differently because it recognizes that climate change is

[4:32:34] Trustee Elliott: essentially having an effect on the forest timber supply but um we have you know much different uh

[4:32:41] Trustee Elliott: needs but the need is no we just need to plug in to what the province is doing um

[4:32:48] Trustee Elliott: so that's the one piece the second is um and i've forgotten it oh the biodiversity and ecosystem

[4:32:57] Trustee Elliott: health framework um they've already begun consultations they should have their final

[4:33:02] Trustee Elliott: report out so where are we plugging into this the provincial framework and and those funding

[4:33:10] Trustee Elliott: programs um to collect data and the third thing is salt spring island had already undertaken

[4:33:18] Trustee Elliott: um a wildflower resiliency plan under dr tara martin and that sort of started with a great

[4:33:27] Trustee Elliott: working group of technical experts and then it was sort of dropped and so that's something that

[4:33:32] Trustee Elliott: we could do in the short term is revive um revive that uh technical group for wildfire resiliency

[4:33:41] Trustee Elliott: uh in the island's trust area and then see if we can duplicate the modeling maybe for other

[4:33:49] Trustee Elliott: local trust committees um

[4:33:53] Trustee Smith: can i ask you where the biodiversity uh no sorry the future forest

[4:34:00] Trustee Smith: ecosystem center that's at ubc did you say it's

[4:34:04] Voice 3: like yeah the conservation lab at ubc oh the

[4:34:07] Voice 3: conservation okay okay

[4:34:09] Trustee Elliott: yeah it's uh colin mahoney is the climate uh the research climatologist and

[4:34:14] Trustee Elliott: team lead i believe and uh there's a quite a few publications but this is really marrying

[4:34:21] Trustee Elliott: forest wildfire forest resiliency and matching it with climate change um science that's that's

[4:34:31] Trustee Elliott: the approach they're taking or at least what they're saying and so I imagine that just looking

[4:34:36] Trustee Elliott: at their strategic plan for 2024 to 28 there's a lot of users that they're trying to meet the

[4:34:45] Trustee Elliott: needs of and they are collecting data all over BC so translating ecosystem science into tools

[4:34:55] Trustee Elliott: for climate resilience and I just think we need to plug into what the province is doing

[4:35:01] Trustee Smith: Yeah, that's really good advice because there's a lot happening and we don't have to do everything

[4:35:06] Trustee Smith: ourselves. We just have to be plugged into what's happening and get them to do our work for us as

[4:35:11] Trustee Smith: part of what they're doing. Okay, Chair Luckman, I left you to the end, the best to the end. I knew

[4:35:17] Trustee Smith: it would be. Go ahead.

[4:35:21] Trustee Luckham: Well, that's very kind of you. The trouble, however, is I'm conscious of

[4:35:26] Trustee Luckham: the time is disappearing on us and my list of topics gets longer and longer and I only started

[4:35:35] Trustee Luckham: out with an initial sort of I thought here but I'll share it with you and I don't intend to

[4:35:41] Trustee Luckham: drill into this any deeper just really coming back to what you said at the beginning about

[4:35:47] Trustee Luckham: actions what are we actually doing in terms of actions and and then that's kind of segued into

[4:35:53] Trustee Luckham: to what CAO Hatzenpiller said is that we do this one application at a time. And the metric

[4:36:01] Trustee Luckham: that is carbon sequestration or release or whatever, it's an interesting metric in relation

[4:36:14] Trustee Luckham: to the actions that we might take. And those actions may or may not influence decisions that

[4:36:19] Trustee Luckham: that we make with any given application that comes.

[4:36:22] Trustee Luckham: And of course, we have to do this

[4:36:26] Trustee Luckham: within our legislative authority,

[4:36:28] Trustee Luckham: which doesn't necessarily embrace

[4:36:32] Trustee Luckham: tree cutting protection or otherwise.

[4:36:36] Trustee Luckham: And of course, in the Islands Trust area,

[4:36:40] Trustee Luckham: the majority of the lands are privately held.

[4:36:43] Trustee Luckham: And so there isn't a sort of provincial wide authority

[4:36:47] Trustee Luckham: that can be influential on, by contrast, crown lands,

[4:36:53] Trustee Luckham: where certainly there's larger impacts.

[4:36:57] Trustee Luckham: But it made it, what you said there about small contributions

[4:37:04] Trustee Luckham: help out the greater protection mechanism or carbon capture,

[4:37:12] Trustee Luckham: capture um that uh is it is it possible and and do we have the the ability to understand

[4:37:21] Trustee Luckham: in the trust area not at a micro level but at a larger level um what that metric about

[4:37:30] Trustee Luckham: carbon sequestration looks like so that we can understand it to some extent that at every

[4:37:38] Trustee Luckham: application, every decision that we make, how that is contributing or detracting from

[4:37:45] Trustee Luckham: advancing climate change. And then in sort of similar notion, the eel grasses protection versus

[4:37:55] Trustee Luckham: forest cover protection, if we're using that carbon sequestration as a measurement,

[4:38:01] Trustee Luckham: measurement um what is what is that percentage relationship between those twos and simply in

[4:38:08] Trustee Luckham: terms of value of investment and energy in protecting those where we get the best um

[4:38:16] Trustee Luckham: benefit and then i just want to mention the wildfire thing because i you know i'm a deputy

[4:38:20] Trustee Luckham: chief and a wildfire season is coming up and i was surprised the other day in a conversation with

[4:38:26] Trustee Luckham: some wildfire ecologists after having really totally enjoyed the wildfire webinar that the

[4:38:32] Trustee Luckham: Island Trust put on a few weeks or months back and had really significant feedback from citizens

[4:38:37] Trustee Luckham: about how much they appreciated and learned things that they did not know, particularly around fire

[4:38:44] Trustee Luckham: and how we've contributed to the problem as much as we have trying to protect against it.

[4:38:51] Trustee Luckham: But what's interesting in the conversation earlier was about drought

[4:38:55] Trustee Luckham: And I always think, because I'm watching the old fir trees around me dying, that I attribute to drought.

[4:39:05] Trustee Luckham: But I'm also told by other fire ecologists, well, there's not really a drought.

[4:39:09] Trustee Luckham: There's plenty of water, but that seems to contrast with what we believe.

[4:39:14] Trustee Luckham: and I don't know how we are measuring that maybe across the entire island stress area

[4:39:20] Trustee Luckham: in order to help us make that decision one decision at a time on every application that

[4:39:29] Trustee Luckham: comes before us and yeah the question in there is do we have that data that comes back to data

[4:39:36] Trustee Luckham: do we have that data and actually inform us on a on a island by island or area by area

[4:39:42] Trustee Luckham: to help us with our decisions?

[4:39:46] Trustee Smith: Okay.

[4:39:47] Trustee Smith: So, I mean, I've heard a lot of,

[4:39:50] Trustee Smith: I've heard the data thing come up.

[4:39:52] Trustee Smith: Maybe I'll do a quick summary.

[4:39:53] Trustee Smith: I don't know.

[4:39:53] Trustee Smith: I kind of like doing that.

[4:39:54] Trustee Smith: I thought I hadn't thought it.

[4:39:55] Trustee Smith: I'm hearing data coming up a lot

[4:39:57] Trustee Smith: that we, to make good decisions,

[4:40:00] Trustee Smith: whether it be at a local trust,

[4:40:03] Trustee Smith: on a local trust committee

[4:40:04] Trustee Smith: or in the region,

[4:40:06] Trustee Smith: we need good solid data

[4:40:08] Trustee Smith: and that helps trustees

[4:40:09] Trustee Smith: to make good decisions,

[4:40:10] Trustee Smith: even if they put their own island

[4:40:12] Trustee Smith: in in the context of the whole reason so data is important we heard from uh kate that we have

[4:40:19] Trustee Smith: some that to have the data we need the ecosystem mapping so that's an important piece i'm hearing

[4:40:26] Trustee Smith: that we need to do um and uh i um you know usually i keep better notes than this so um

[4:40:37] Trustee Smith: I'm hearing a lot about data, though, and the need to make science-based decisions.

[4:40:42] Trustee Smith: And I think I'll try and write this up once I read all my notes in a more rational way,

[4:40:48] Trustee Smith: send it back to everybody, what we said, so that you can see if I caught it practically.

[4:40:55] Trustee Smith: It would be nice if we could all have a little bit of back and forth to just document this

[4:40:59] Trustee Smith: discussion, because I think it was a good and rich discussion.

[4:41:02] Trustee Smith: And so we don't want to lose that, because it's helping us think about what our priorities

[4:41:06] Trustee Smith: would be so if you'll all agree that all right I took pretty thorough notes and I'm probably

[4:41:13] Trustee Smith: staff you guys took notes too so we'll compare all our notes and come up with a nice summary

[4:41:18] Trustee Smith: that you can then look at and tell us if you got it wrong or right or whatever and we'll have a

[4:41:24] Trustee Smith: documentation at least of this discussion which will help us think about priorities we have only

[4:41:29] Trustee Smith: another three minutes. We did get some ideas on how to spend the $111,000, not many, but

[4:41:36] Trustee Smith: we did get some, actually, on some priorities, and particularly around the data. So what could

[4:41:42] Trustee Smith: we get for that? So I think I'll just leave it. Thank you for, I think that was a rich discussion,

[4:41:47] Trustee Smith: actually. I think it was good to have a discussion on one issue, and there's other issues that we

[4:41:53] Trustee Smith: we could have a rich discussion like this on

[4:41:56] Trustee Smith: and hear your ideas and help us really move forward

[4:42:00] Trustee Smith: with real action.

[4:42:01] Trustee Smith: I think that everybody wants real action.

[4:42:03] Trustee Smith: I think that's true.

[4:42:04] Trustee Smith: So I think, Chair Luckman, you've got two minutes.

[4:42:08] Trustee Smith: Do you want to have the last word?

[4:42:10] Trustee Luckham: No, you've just said it, thank you, wonderful.

[4:42:15] Voice 5: I know I ducked, so.

[4:42:18] Voice 5: I

[4:42:18] Trustee Luckham: just want to say thank you for having this session

[4:42:20] Trustee Luckham: and bringing out these thoughts and ideas.

[4:42:24] Trustee Luckham: And let's keep working together to make the Allen's Trust better than how we found it.

[4:42:33] Trustee Smith: Yeah, that's what we always want to do.

[4:42:35] Trustee Smith: We want to leave everything better than we found it.

[4:42:39] Voice 10: Isn't that it?

[4:42:40] Trustee Smith: Yeah, thank you.

[4:42:41] Trustee Smith: Thank you, everybody.

[4:42:42] Trustee Smith: So I'll let you go back to

[4:42:43] Voice 5: your meeting.

[4:42:45] Voice 5: And we'll put Russ back on the screen and you can hear me.

[4:42:49] Voice 5: Okay, thanks.

[4:42:50] Voice 5: And I'm going to leave and the trust board can leave if they want.

[4:42:55] Voice 5: But some of you are probably stuck on the meeting anyways, like, don't.

[4:42:59] Voice 5: Thanks very much.

[4:43:00] Trustee Luckham: And reach out anytime.

[4:43:02] Trustee Luckham: I'm available all the time.

[4:43:04] Voice 4: Thank you.

[4:43:06] Voice 4: Thank you, Chair Smith.

[4:43:11] Voice 4: So

[4:43:11] Trustee Luckham: we'll give a chance for those that don't want to continue to join us for the correspondence on our agenda at Section 10, which is, I think, where we're at.

[4:43:25] Trustee Luckham: um and it looks like we've been abandoned to our own devices so um thanks everybody for

[4:43:35] Trustee Luckham: facilitating that conversation and let's go to correspondence and of course the these are

[4:43:41] Trustee Luckham: received you know trying to develop best practices across the allen's trust area these uh are for

[4:43:49] Trustee Luckham: information unless raised for action it says it right at the top there and 10.2 was removed from

[4:43:55] Trustee Luckham: the agenda as you might recall because rob botterall is going to be unavailable in june

[4:44:00] Trustee Luckham: to make a presentation to us so we have one two uh three four five six items here um and on the

[4:44:08] Trustee Luckham: first one i'll give it a little bit more attention because at 10.1 director cermak specifically has

[4:44:14] Trustee Luckham: a verbal update for us on that one and so i'll turn it to director cermak if that's okay

[4:44:21] Trustee Luckham: there.

[4:44:24] Voice 2: Thank you, Mr. Chair. And this is not about affordable housing. I apologize for that

[4:44:29] Voice 2: earlier mistake. So this is about a letter I received from Metro Vancouver from Mr. Fitzpatrick,

[4:44:36] Voice 2: the Division Manager of Regional Parks, Design and Development. And it's really addressed to you,

[4:44:42] Voice 2: not so much to me. And that is they're seeking greater clarity and a detailed response to their

[4:44:49] Voice 2: questions which they have in the in that that letter and yeah so if you go

[4:44:57] Voice 2: through the letter I'm not going to review the entire letter like I said

[4:45:00] Voice 2: I've had communications with them and the clarity is about sort of staff's

[4:45:05] Voice 2: assessment versus elected officials assessment of the the policies and then

[4:45:10] Voice 2: what your response to the Bowen Island municipality was in regards to the Cape

[4:45:14] Voice 2: Roger Curtis proposed park and the letter is very clear very understanding what they want

[4:45:21] Voice 2: and I'll just sort of tell you what my plan is to to address it is I plan to work with the director

[4:45:27] Voice 2: of legislative services when he returns to make sure I clearly communicate the bylaw referral

[4:45:32] Voice 2: process back to bowen back to them about the process that bowen island municipality must

[4:45:38] Voice 2: follow for the executive committee approval for both ocps and land use bylaws they're a bit

[4:45:43] Voice 2: different so i'll outline that process for them also there's the language about in your policy

[4:45:49] Voice 2: about direct and absolute collision with the policy and i think that's outdated according

[4:45:54] Voice 2: to case law it's now battle log i think a lot a lot of you've heard that term if you have to

[4:45:58] Voice 2: make a reasonable decision uh based on all the the evidence you have before you so i'll i'll

[4:46:04] Voice 2: sort of update that according to case law but what i i can't do is respond to what's in appendix two

[4:46:10] Voice 2: of that letter um and that is i can't give bowen or i can't i can't give metro a response about

[4:46:19] Voice 2: your rationale to your thinking so i'm comfortable saying that but they've in turn are asking and

[4:46:25] Voice 2: exploring options and how to perhaps um engage directly with yourselves and so i i've talked to

[4:46:32] Voice 2: mr fitzpatrick and he was asking if he can be a delegation to this group how can he or his team

[4:46:39] Voice 2: have a conversation with you and so that's where I could use some direction

[4:46:43] Voice 2: in terms of what you would like to do with this letter okay

[4:46:51] Trustee Luckham: thank you I have

[4:46:55] Trustee Luckham: some thoughts there but I wondering what anybody else thinks was respect to this

[4:47:03] Trustee Luckham: I'm not seeing any hands jump up so I'm gonna shout out the interesting thing is

[4:47:08] Trustee Luckham: is that, is this not in Bowen Island's purview

[4:47:13] Trustee Luckham: to ask us or disagree with us?

[4:47:17] Trustee Luckham: It's not up to Metro Vancouver.

[4:47:20] Trustee Luckham: So it's not that I can't or won't explain myself.

[4:47:24] Trustee Luckham: I can only speak for myself or ourselves

[4:47:26] Trustee Luckham: if we choose to engage as a group.

[4:47:28] Trustee Luckham: But I think this objection needs to come,

[4:47:31] Trustee Luckham: personally, I sort of think this objection

[4:47:33] Trustee Luckham: needs to come through Bowen.

[4:47:34] Trustee Luckham: Is that right or wrong?

[4:47:37] Voice 2: You're right.

[4:47:37] Voice 2: It's a referral process directly from Bowen Island and the communications between the executive committee and Bowen Island.

[4:47:45] Voice 2: Metro has asked Bowen Island to sort of help understand what it needs to do to continue the process.

[4:47:52] Voice 2: And they have found Bowen Island has said, well, we can't interpret or explain executive committee's rationale.

[4:48:00] Voice 2: And so there was kind of a feeling like a stalemate, I believe, or I don't want to put words into the mouth too much.

[4:48:06] Voice 2: but they were seeking how did they advance this and so bowen is saying we can't answer it for you

[4:48:11] Voice 2: because that's up to ec and if ec says you're waiting for bowen's direction then you've got

[4:48:16] Voice 2: metro wondering what to do and this is their appeal to you to say how can we advance this

[4:48:23] Voice 2: or not and you can choose to address it or not it is merely a request to do so and so it's i leave

[4:48:30] Voice 2: it's it's what it is it's an open request but

[4:48:34] Trustee Luckham: you're

[4:48:36] Voice 2: not obliged yeah

[4:48:39] Voice 15: i'm

[4:48:43] Trustee Luckham: not uh sure of

[4:48:46] Trustee Luckham: not not necessarily characterizing as being obliged but whether or not there's potential

[4:48:52] Trustee Luckham: for offense um to to bowen um if um we're communicating directly with an applicant

[4:48:58] Trustee Luckham: and so that's it's a puzzle so david maude has some insight i think so let's see thank you chair

[4:49:07] Trustee Maude: um i i totally agree i i think there's a protocol and i i the correspondence that i've seen that

[4:49:15] Trustee Maude: came from bowen to metro i thought was fairly clear that in iterating our position and it's

[4:49:23] Trustee Maude: It's almost like Metro's trying to do an end run on Bowen.

[4:49:29] Trustee Maude: I think, and perhaps the CAO might give a little bit of interpretation there with his experience,

[4:49:38] Trustee Maude: but I think it's inappropriate for us to be directly dealing with the applicant.

[4:49:45] Trustee Maude: The applicant deals with Bowen, Bowen deals with us.

[4:49:48] Trustee Maude: And if we directly engage the applicant, I kind of think that that's, protocol-wise, that's inappropriate.

[4:50:07] Trustee Luckham: Did you want to chime in there, CAO, at all?

[4:50:10] Voice 16: Well, it's odd. The whole thing's odd.

[4:50:14] Voice 16: And it's born of the structure of the trust, and there's the practicality of it.

[4:50:20] Yeah, I mean, why, you know, Bowen could redirect these

[4:50:22] Voice 16: questions, but wish to to us or endorse the line of inquiry of the city.

[4:50:33] Voice 16: Yeah, I don't know if it's our role to assist the Metro in achieving the necessary objectives.

[4:50:43] Voice 16: It's Bowen's land use decision, but there isn't a clear, you know, there's just a practical

[4:50:51] Voice 16: how would, what if they came up with a silver bullet, how would they get their silver bullet

[4:50:55] Voice 16: resolved?

[4:50:55] Voice 16: I guess that's the question, if they can come up with something that met all agencies concerned,

[4:51:02] Voice 16: concerned how would Metro realize that um that's what we're stuck on yeah

[4:51:10] Trustee Luckham: so it strikes me that we

[4:51:12] Trustee Luckham: wouldn't we wouldn't want to create a perception right that we had in a particular in any given

[4:51:19] Trustee Luckham: scenario that we would side with the applicant um because ultimately it's Bowen that makes the

[4:51:28] Trustee Luckham: Landish decision there. And so it's a conundrum. If Bowen wanted to meet with us and they wanted

[4:51:38] Trustee Luckham: to invite staff to that meeting, I suppose that's possible. I think our position about density and

[4:51:46] Trustee Luckham: scale of impact and traffic and related area impacts are pretty clear and within our

[4:51:55] Trustee Luckham: jurisdiction to make those judgments. I don't have any doubt about that. And we would just

[4:52:02] Trustee Luckham: articulate that further. And I gather, Stefan, or Director Cermak, that they haven't changed

[4:52:11] Trustee Luckham: their request, their plan, as a result of our concerns. And so it seems, yeah, I'm not going

[4:52:19] Trustee Luckham: to comment. So that's interesting. I

[4:52:21] Voice 16: think what they've done is they've gone through your various

[4:52:23] Voice 16: concerns and they've delved into the detail and essentially you're saying oh your concerns aren't

[4:52:29] Voice 16: you know quote unquote warranted because of this that and the other thing um so um ultimately you

[4:52:36] Voice 16: you need to read that letter and go oh that's true or not true um i would say you can go no

[4:52:43] Voice 16: we're comfortable with where we're at we don't we don't need the the specificity asked for here

[4:52:48] Voice 16: year and then maybe at Bowen you know it's a different story at Bowen's writing to you and

[4:52:56] Voice 16: saying hey are you refining your position based on the following or not um but that hasn't happened

[4:53:04] Trustee Luckham: yeah and I see that Trustee Elliott and Trustee Peterson have both raised their hands but

[4:53:09] Trustee Luckham: clearly the if there's an objection to a decision that we've made that can be taken up with the

[4:53:15] Trustee Luckham: the province, as covered in the letter's pattern. And then it would get resolved in some other way,

[4:53:20] Trustee Luckham: I imagine. And I would seek advice from staff about how we might potentially consider the

[4:53:28] Trustee Luckham: letter, each of us individually, and have this on a future agenda to answer those things. But again,

[4:53:35] Trustee Luckham: I'm still wondering about the premise that we would do that under. So Trustee Elliott and then

[4:53:39] Trustee Luckham: peterson so

[4:53:42] Trustee Elliott: i wonder if a check-in with bowen municipality would be good um because does it

[4:53:49] Trustee Elliott: warrant the work that uh it might be to respond in detail to this letter but secondly i think

[4:53:57] Trustee Elliott: we do have to be careful because what i see there metro vancouver is asking is

[4:54:04] Trustee Elliott: is did we make our decision on the basis of the correct information?

[4:54:13] Trustee Elliott: And they're sort of challenging our rationale, saying, well, no, that's not what we're proposing.

[4:54:21] Trustee Elliott: It's not 460 campsites. We don't know where you got that number from. It's half that.

[4:54:26] Trustee Elliott: And so it's, it is a bit tricky, because we want to be sure that we've made the decision based on the same information, you know, that's, that's what fairness is all about to the process. And I think it's not clear that we are there trying to make sure that we know that we're made a decision based on I don't know, sorry, this is really tricky.

[4:54:57] Trustee Luckham: yeah it is and if we misinterpreted their information then clearly there was room for

[4:55:02] Trustee Luckham: it to be misinterpreted but anyway trustee peterson thank you joey yeah

[4:55:07] Voice 14: i just want to

[4:55:08] Voice 14: echo uh the the notion that um that i i think it's it's reasonable for us to check in with bowen

[4:55:16] Voice 14: yeah um absolutely that that if bowen was asking us to make some kind of reconsideration

[4:55:28] Voice 14: in in light of this information from from metro this would be a different conversation

[4:55:35] Voice 14: but uh yeah i'm i'm definitely concerned about what you know in terms of jurisdiction it's not

[4:55:43] Voice 14: really it's not really um for us i don't think to to do any kind of negotiation with um with metro

[4:55:53] Voice 14: certainly they've asked some questions um but ultimately you know it's this is i think it's

[4:56:04] Voice 14: it's clear that metro has some concerns um that they need to hammer out i mean that uh bowen has

[4:56:10] Voice 14: concerns that need to hammer out with with the applicant here and and i don't think it's our

[4:56:14] Voice 14: place to get in between them so yeah

[4:56:17] Trustee Luckham: um so stefan i see you there so i'm just going to offer that

[4:56:23] Trustee Luckham: But I'm certainly happy to communicate with the mayor of Bowen, and perhaps the CAO might want to communicate with the CAO. We could do that together. But we could also say that we continue to stand behind our decision, and that would be pretty clear. But obviously, we need to read that carefully and be sure that we're on that same understanding.

[4:56:44] Trustee Luckham: But as Toby has indicated, there's quite a bit of work there to analyze that, the same

[4:56:50] Trustee Luckham: as there was when we analyzed the original report.

[4:56:53] Trustee Luckham: Stephan, over to you.

[4:56:54] Voice 2: Thank you, Mr. Chair.

[4:56:56] Voice 2: Staff are confident that the information you got in the referral process was complete and

[4:57:01] Voice 2: full as according to what was referred to you.

[4:57:04] Voice 2: It was presented perhaps in a bit of a different format, but it is there.

[4:57:07] Voice 2: So I think that's a reasonable place for you to be, if I'm proven correct.

[4:57:11] Voice 2: correct. I'd be very interested, but I'm very confident that you got it. And I just want

[4:57:16] Voice 2: to tell you that I have been in communication, at least with the director or the planning

[4:57:20] Voice 2: manager at Bowen about the subject right up to and including this morning. And we keep

[4:57:26] Voice 2: in regular communication about this and other topics as you can imagine we do. And they're

[4:57:31] Voice 2: pretty comfortable from the manager's perspective of where they sit in the process. And if they

[4:57:36] Voice 2: were seeking any further comment, they will communicate with you and they have not done

[4:57:40] Voice 2: done so so that you know okay

[4:57:44] Trustee Luckham: um so this is a verbal update i don't know that we necessarily

[4:57:49] Trustee Luckham: need we're not going to make necessarily make a decision and um if there's any thoughts that

[4:57:55] Trustee Luckham: anybody has we can certainly bring those to the table at another point in time in the future

[4:57:59] Trustee Luckham: is

[4:58:00] Voice 2: that all right so mr chair if i could just get a couple some clarity i know you're looking for

[4:58:04] Voice 2: nods from your from your committee yeah i i will like i said i will follow up with the the author

[4:58:10] Voice 2: Mr. Fitzpatrick regarding outlining the process so

[4:58:14] Trustee Luckham: he understands it better.

[4:58:16] Trustee Luckham: Sorry.

[4:58:17] Trustee Luckham: Checks.

[4:58:18] Voice 2: And then the other one I will explain the case law.

[4:58:21] Voice 2: So that I'll just do on a staff-to-staff basis.

[4:58:24] Voice 2: And then I'll communicate further that this question about having a delegation,

[4:58:31] Voice 2: basically the EC is not interested is what I'm hearing,

[4:58:33] Voice 2: or feels it would be inappropriate or whatever language.

[4:58:36] Voice 2: Well,

[4:58:37] Trustee Luckham: we certainly have some questions about the reason why.

[4:58:40] Trustee Luckham: okay yeah is is that fair to everybody yeah okay thumbs up and that sounds good so we'll receive

[4:58:51] Trustee Luckham: that for information and if i need and you can engage me at any point in the process there

[4:58:56] Trustee Luckham: stefan if i need to reach out to somebody i'm certainly happy to do that and i might just do

[4:59:03] Trustee Luckham: it anyway just on a cordial basis um so i'm going to move on the next item here is a general

[4:59:11] Trustee Luckham: vessel traffic working group which um seems like we should uh poll trustees to see if there's any

[4:59:17] Trustee Luckham: interest in this based on the context notes um and i'm guessing staff would like a motion to that

[4:59:24] Trustee Luckham: effect so do you want to raise this for action anybody uh trustee peterson um

[4:59:37] Voice 14: i guess i would

[4:59:40] Voice 14: move that the executive committee requests staff to to send a notice out

[4:59:57] Voice 14: to trustees

[5:00:00] Voice 14: uh looking for expressions of interest uh um for the general vessels technical working group

[5:00:09] Trustee Luckham: all right that's pretty close um alexandra did you capture that yes

[5:00:14] Voice 8: i did thank

[5:00:15] Trustee Luckham: you do i have

[5:00:16] Trustee Luckham: a seconder uh trustee maude thank you um any discussion otherwise i'll just call it all those

[5:00:25] Trustee Luckham: in favor and that's unanimous and so that carries thank you very much so i'm not gonna i'm not being

[5:00:34] Trustee Luckham: cheeky here but 10.4 10.5 10.6 10.7 are there any there that we need to talk about otherwise

[5:00:40] Trustee Luckham: we'd receive them for information if you want to speak to any of these trustee elliott uh 10.5

[5:00:47] Trustee Luckham: please thank you any others anybody okay so let's uh then uh we

[5:00:54] Voice 14: were going to get a verbal update

[5:00:57] Voice 14: from the Director Cermak on the Minister Housing one?

[5:01:05] Trustee Luckham: Is that

[5:01:05] Voice 14: what we decided earlier?

[5:01:07] Trustee Luckham: Oh, we could have, I don't recall that exactly,

[5:01:11] Trustee Luckham: but that's fine, so let's just say 10.4.

[5:01:13] Trustee Luckham: And so then, or is that the one, 10.4 or 10.6?

[5:01:17] Trustee Luckham: Bill 35 or Bill 16?

[5:01:21] Trustee Luckham: It's Bill 16.

[5:01:23] Trustee Luckham: Okay, so then I'm gonna receive then 10.6 and 10.7

[5:01:27] Trustee Luckham: for information, and I'm going to go to 10.4,

[5:01:31] Trustee Luckham: Ministry of Housing, Bill 16.

[5:01:33] Trustee Luckham: Director Cermak, you were going to speak to this?

[5:01:35] Voice 2: I certainly can.

[5:01:37] Voice 2: I see a hand up in the chair in the boardroom, Charlotte.

[5:01:40] Voice 2: Ah, who's that?

[5:01:43] Voice 3: Charlotte, and that's for me.

[5:01:45] Voice 3: I'm wondering if you're wanting to look at 10.7,

[5:01:47] Voice 3: potentially making the elected officials or trustees aware

[5:01:51] Voice 3: of the invitation from the Vancouver Island

[5:01:54] Voice 3: and coastal communities around a climate summit.

[5:01:58] Voice 3: climate summit well

[5:01:59] Trustee Luckham: i'd say i'd say um claire is that a motion that's all i need to say it's a

[5:02:05] Voice 3: question i know you were receiving it for information but i think they were hoping that

[5:02:08] Voice 3: you would share the information out okay

[5:02:09] Trustee Luckham: so let's uh let's do that we'll get there so um let's just

[5:02:13] Trustee Luckham: at the moment go to 10.4 we'll come back to 10.7 at the end 10.4 director surmec well thank you

[5:02:20] Voice 2: mr chair so you received a letter from the minister regarding the changes in bill 16

[5:02:25] Voice 2: Bill 16, the next item, 10.4.1, was a late agenda item that I had drafted for you that

[5:02:33] Voice 2: put a more trust perspective on it, despite the efforts of the ministry staff.

[5:02:38] Voice 2: And really it's a summary of Bill 16, which has various changes to it and it continues

[5:02:43] Voice 2: advancing housing targeted at the urban centres and urban cores, but quite broadly across

[5:02:50] Voice 2: the province.

[5:02:52] Voice 2: and so there's a an assessment both in the letter was sent to you and in my summary about

[5:02:56] Voice 2: inclusionary zoning density bonus frameworks site level infrastructure and tenant protection

[5:03:02] Voice 2: bylaws and those are a lot of new things perhaps subjects to to introduce so i'm just going to give

[5:03:07] Voice 2: you this summary that the inclusionary zoning islands trust is excluded and i've been back

[5:03:14] Voice 2: and forth the provincial staff to understand that a bit better that and it's really affects

[5:03:20] Voice 2: The purpose of that is for dense, high-value, high-density projects, which don't affect the island's trust.

[5:03:30] Voice 2: And moreover, this new authority, or this sort of pre-zoning impact is what it is, excludes housing projects that are owned by cooperatives, societies, and governments.

[5:03:50] Voice 2: So a lot of the high density stuff that you're doing for affordable housing existing today is exempt from it anyways.

[5:03:56] Voice 2: So Islands Trust is excluded.

[5:03:57] Voice 2: The density bonus framework is something that already exists.

[5:04:01] Voice 2: It's just now being fine tuned to what the tools are.

[5:04:03] Voice 2: The Islands Trust may use that.

[5:04:06] Voice 2: Site level infrastructure has been much discussion between me and the province back and forth.

[5:04:13] Voice 2: And the Islands Trust is included in this.

[5:04:15] Voice 2: but there's kind of a hiccup because it's really meant to target a time of subdivision

[5:04:20] Voice 2: that developers can know ahead of time what this is also they know ahead of time what what

[5:04:26] Voice 2: is required so it's not a subject debate of rezoning so things go quicker and the site

[5:04:31] Voice 2: level infrastructure you can create a new bylaw new site level uh work works and they're triggered

[5:04:39] Voice 2: at time of subdivision or at time of building permit and since the island just doesn't issue

[5:04:44] Voice 2: building permits were exempt from that however i did confirm with them that the regional districts

[5:04:50] Voice 2: do have that authority and you can work and cooperate ltcs could work in cooperation with

[5:04:56] Voice 2: regional districts such that some of these service and works agreements are triggered at time of

[5:05:01] Voice 2: building permit so i think the best example for that is salt springs work that they're doing in

[5:05:06] Voice 2: the ganges area the complete communities uh work that they're looking at this is right

[5:05:11] Voice 2: perfectly square to address that type of development. So these are some nice authorities

[5:05:15] Voice 2: and new tools that can provide a path forward for more urban core centres like Ganges.

[5:05:23] Voice 2: And finally, tenant protection bylaws, the Islands Trust is exempt from that because it's a community

[5:05:28] Voice 2: charter issue which creates a new development permit area which the Islands Trust is exempt

[5:05:33] Voice 2: them from. So my real assessment, which you've already got an email from CAO and forwarded to

[5:05:42] Voice 2: the other elected officials, to all elected officials, was that this continues the attempts

[5:05:49] Voice 2: to pre-zone, so to get housing faster, and it's kind of 50-50 with how much the LTCs can do it,

[5:05:57] Voice 2: use it proactively, and there's still a little bit some unclarity in some circumstances because

[5:06:02] Voice 2: because of the lack of regulations and what have you.

[5:06:04] Voice 2: So that's it, that's my follow up.

[5:06:08] Voice 2: And I'll keep you informed as things change.

[5:06:10] Trustee Luckham: Okay, so as you indicated,

[5:06:13] Trustee Luckham: the CAO had forwarded this materials to trustees already.

[5:06:18] Trustee Luckham: Does this briefing need to be forwarded to trustees?

[5:06:22] Voice 2: Well, I think it's a tighter summary

[5:06:24] Voice 2: than what the province sent, mainly because I drafted it.

[5:06:27] Voice 2: So I guess I like it better,

[5:06:29] Voice 2: but I think it's more punchy to the point,

[5:06:31] Voice 2: speaks to trustees and LTCs better.

[5:06:33] Voice 2: I think that letter is a little bit more of a sales job

[5:06:37] Voice 2: of what they've done recently.

[5:06:39] Voice 2: So I would recommend it.

[5:06:40] Voice 2: And I'm happy to do that for you if you wish

[5:06:43] Voice 2: to follow up on that last email that went forward.

[5:06:45] Trustee Luckham: Okay, that's what I'm getting from that.

[5:06:48] Trustee Luckham: So somebody wanna make a motion

[5:06:50] Trustee Luckham: to advance this to trustees or not?

[5:06:53] Trustee Luckham: We can do by consensus.

[5:06:55] Trustee Luckham: Oh, I see, okay.

[5:06:56] Trustee Luckham: So by consent, is that all right everybody?

[5:06:58] Trustee Luckham: Yeah, thumbs up all around.

[5:06:59] Trustee Luckham: Okay, thank you.

[5:07:00] Trustee Luckham: so 10.5 toby you've raised this one the letter from rapaport yes

[5:07:07] Trustee Elliott: thank you chair um i think

[5:07:09] Trustee Elliott: it deserves a reply um the concerns expressed are legitimate um going to the four questions

[5:07:17] Trustee Elliott: at the very end um these kind of questions are going to keep coming forward you know what are

[5:07:25] Trustee Elliott: we doing to protect and preserve the environment there's never going to be an end to it of course

[5:07:30] Trustee Elliott: But we're duty bound, I think, to give a response. The authors are doing a lot of work in their community to document where the ecosystems are at and where they're failing.

[5:07:46] Trustee Elliott: I think we could do with a simple reply and request that they be involved in the policy statement project and contributing their expertise and input.

[5:07:59] Trustee Elliott: I can help draft a response, but I think it deserves a reply.

[5:08:05] Trustee Elliott: So if you're supportive, we could work with staff on that because they've also published two articles in the Driftwood.

[5:08:16] Trustee Elliott: and this is it's going to be it's going to be speaking to more people than just two

[5:08:21] Trustee Elliott: letter writers um right

[5:08:24] Trustee Luckham: yeah i'm trying to collect my thoughts and claire you might be

[5:08:29] Trustee Luckham: able to help me with this i actually wrote i think one letter back to somebody might have

[5:08:37] Trustee Luckham: been the rep before somebody else um with respect to this and it just seems we're caught in this

[5:08:42] Trustee Luckham: trap that we can respond to this over and over and over again. They're not hearing the answer

[5:08:50] Trustee Luckham: that they want, it would seem. And certainly the questions that are in there are legitimate.

[5:08:55] Trustee Luckham: I guess the question is whether or not we've answered them before or not. And we have reached

[5:09:00] Trustee Luckham: out to indicate that consulting or engaging in the policy statement process will help turn this

[5:09:08] Trustee Luckham: into action um and so uh i just want to ask and i'm happy to write if that's what the executive

[5:09:15] Trustee Luckham: committee wants to do and but i would definitely want to work with uh director freighter and if

[5:09:19] Trustee Luckham: you're prepared to help out with that toby that would be great too um but uh director freighter

[5:09:26] Trustee Luckham: uh help me recollect where we're at on this topic and the responses we've made already if only my

[5:09:32] Trustee Luckham: own

[5:09:33] Voice 3: i'm happy to try and help i will admit with everything on my plate right now i've lost

[5:09:37] Voice 3: track a little bit of where we're at with different pieces of correspondence but what i will say is

[5:09:42] Voice 3: yes certainly it's always good to reply to people that write in and certainly many of these important

[5:09:48] Voice 3: topics i think some of the answers will be found through the policy statement process as as trustees

[5:09:55] Voice 3: weigh their various values and how they want to express them into the future i think it will be

[5:10:01] Voice 3: those discussions will be at the heart of these questions um so i think that is a good place to

[5:10:05] Voice 3: direct the writer and then as well it may be over time as you develop your strategic plan the

[5:10:10] Voice 3: question for us what is council proposed to do um that may also answer some of these questions

[5:10:15] Voice 3: around what are the initiatives that you want to undertake to undertake ecosystem preservation and

[5:10:20] Voice 3: that has been somewhat answered also through the budget process in terms of continued funding for

[5:10:24] Voice 3: conservancy and other initiatives so i'd be happy to help with answering that letter and look forward

[5:10:31] Voice 3: to the policy statement conversations um just a reminder to all though as we head into the

[5:10:35] Voice 3: committee of the whole it will be a conversation between trustees and then once council's arrived

[5:10:40] Voice 3: at a draft that it is comfortable with then we'll undertake public engagement and seek the public's

[5:10:45] Voice 3: views on the draft so sort of we'll be encouraging everyone to um hold weighing in until such time as

[5:10:51] Voice 3: council's landed on a draft to avoid wasting the public's time on policies that really haven't

[5:10:57] Voice 3: found support of council okay

[5:11:00] Trustee Luckham: so i really want to utilize that very language that you just

[5:11:04] Trustee Luckham: used there and so if it's all right i'll make a motion um that um staff work with uh chair

[5:11:12] Trustee Luckham: lockham and trustee and vice chair elliott to uh respond to uh the correspondent rapaport regarding

[5:11:19] Trustee Luckham: um trust council's response to serious concerns and

[5:11:24] Trustee Elliott: and chair if i may um they they asked for a

[5:11:27] Trustee Elliott: detailed public response so perhaps it would be helpful to actually post that

[5:11:31] Trustee Elliott: to the website and then folks who are writing in with the same concerns this

[5:11:37] Trustee Elliott: is this is kind of the response to

[5:11:40] Trustee Luckham: or correspondence responses to

[5:11:42] Trustee Luckham: correspondence from the chair are always published on the website all right

[5:11:46] Trustee Luckham: so I

[5:11:48] Trustee Luckham: don't know that we weren't necessarily want to take special action with that

[5:11:52] Trustee Luckham: but we could certainly consider that

[5:11:54] Trustee Luckham: and take that advice from staff.

[5:11:57] Voice 3: Chair, if I may correct,

[5:11:58] Voice 3: only responses to advocacy items

[5:12:01] Voice 3: are posted to the website,

[5:12:02] Voice 3: not general correspondence to individuals.

[5:12:04] Voice 3: If I could just correct that statement.

[5:12:07] Trustee Luckham: Okay, well, that's good to be aware of too then.

[5:12:10] Trustee Luckham: So certainly let's consider how it is

[5:12:15] Trustee Luckham: that we might make that more public.

[5:12:20] Trustee Luckham: And Trustee Maud on the motion,

[5:12:22] Trustee Luckham: did I have a seconder?

[5:12:24] Trustee Luckham: yeah

[5:12:25] Trustee Maude: i'll second and and just my one point is um what he's noted there um he says his trust

[5:12:33] Trustee Maude: council has not seen fit to reply to the above mentioned highly critical articles in the driftwood

[5:12:38] Trustee Maude: it might be worthwhile to point out to him that we don't respond to newspaper articles

[5:12:44] Trustee Maude: in in criticism of that direct correspondence is how you get a reply not not by publishing

[5:12:51] Trustee Maude: articles newspapers right

[5:12:53] Trustee Luckham: um and yeah so that gets a bit volatile but uh director freder will

[5:13:01] Trustee Luckham: hopefully consider that as well so is there any further discussion on this i'll call for the vote

[5:13:09] Trustee Luckham: all those in favor any opposed none opposed so that carries unanimously okay so the next item

[5:13:22] Trustee Luckham: The next item then is 10.7, Vancouver Island Coastal Communities, the Climate Summit. The suggestion is that we should forward this to trustees for their consideration.

[5:13:35] Trustee Luckham: So, can I get a mover?

[5:13:38] Trustee Elliott: I move that we forward the correspondence from VICC to trustees for information and participation.

[5:13:47] Trustee Elliott: patient perfect

[5:13:48] Trustee Luckham: i like that language that's great um so uh seconder and trustee maude again thank

[5:13:55] Trustee Luckham: you and so any discussion all those in favor that too carries unanimously thank you very much

[5:14:02] Trustee Luckham: excellent so we're now at uh if i'm not mistaken 11.1 that's our review and amendment of the

[5:14:10] Trustee Luckham: current work program that's presently its status so we'll receive that for information

[5:14:15] Trustee Luckham: information unless there's any necessity for explanation or change all right so receive

[5:14:24] Trustee Luckham: information this now takes us to uh uh closed we've done the uh stress conservancy so we're

[5:14:34] Trustee Luckham: going to go to closed meeting we have a short agenda there and so i'll ask for a motion but

[5:14:40] Trustee Luckham: i'm going to alert the public to that we're going to come back into the public venue after the

[5:14:45] Trustee Luckham: the closed meeting and we will report out at the beginning of the next executive committee meeting

[5:14:52] Trustee Luckham: and so thank you for your participation today and that our next meeting is May the 15th

[5:14:59] Trustee Luckham: and so that will also be confirmed at the end of the meeting when we return so can I get a motion

[5:15:06] Trustee Luckham: okay

[5:15:07] Trustee Maude: I will move that the meeting be closed to the public subject to sections 91

[5:15:11] Trustee Maude: 1a and c and 2b of the community charter in order to consider matters related to personal information

[5:15:18] Trustee Maude: about an identifiable individual who holds or is being considered for a position as an officer

[5:15:23] Trustee Maude: employer agent of the municipality or another position appointed by the municipality and that

[5:15:28] Trustee Maude: labor relations or employee relations and the consideration of information received and held

[5:15:35] Trustee Maude: in confidence related to negotiations between the municipality and a provincial government or

[5:15:39] Trustee Maude: federal government or both or between a provincial government or the federal government or both

[5:15:44] Trustee Maude: in a third party and that staff attend the meeting that's

[5:15:51] Trustee Luckham: a lot and i don't know it's

[5:15:53] Trustee Luckham: to me to be longer than the one that i have in front of me but i'm just going to go with that

[5:15:58] Trustee Luckham: um and in fact it is it's interesting the one that's on the cover page of the agenda

[5:16:05] Trustee Luckham: is significantly shorter than the one that you just read out but i'm assuming the one that you

[5:16:09] Trustee Luckham: just read out is correct so that's just a formatting issue so that was moved do i have a

[5:16:13] Trustee Luckham: seconder

[5:16:14] Trustee Elliott: second yeah thank

[5:16:16] Trustee Luckham: you trustee elliott and so therefore um i'll call for both all those in

[5:16:20] Trustee Luckham: favor none opposed so let's go in camera we'll give uh alexander an opportunity to disconnect

[5:16:28] Trustee Luckham: the recording evening um

[5:16:31] Voice 8: just give me one moment so

[5:16:33] Voice 16: mr chair yes sir you're still alive yeah yeah

[5:16:38] Voice 16: yeah just make

[5:16:39] Trustee Luckham: sure that there's nobody in the uh meeting space i see six attendees

[5:16:43] Trustee Luckham: no attendees okay so it looks like we're gold

[5:16:52] Trustee Luckham: oh the

[5:16:56] Voice 8: option is

[5:16:57] Voice 8: um

[5:17:00] Voice 9: yeah

[5:17:06] Voice 8: i think when i switched over we

[5:17:09] Voice 3: may have a technical

[5:17:10] Voice 8: issue that we can't stop the live

[5:17:11] Voice 8: stream yeah because it's on so

[5:17:18] Trustee Luckham: can we just all bail out and rejoin that's

[5:17:26] Voice 15: just what we're working

[5:17:27] Voice 15: on just

[5:17:28] Voice 8: one moment um

[5:17:30] Voice 16: one thing is um i don't care if the whole world hears this i've had a

[5:17:35] Voice 16: dental challenge in the last little bit and i have a 3 30 appointment today okay

[5:17:41] Trustee Luckham: hoping that

[5:17:42] Voice 16: unless there was

[5:17:44] Voice 16: a significant encamber emergency that clear.