Gambier Island Local Trust Committee regular meeting, May 14, 2024

[0:00:02] Voice 4: Okay, well, thanks everybody for joining us today.

[0:00:06] Voice 4: This is the regular meeting of the Galeano Island Local Trust Committee.

[0:00:12] Voice 4: I begin by acknowledging today that we're fortunate to gather across the territory of the Coast Salish people

[0:00:20] Voice 4: with our staff from various places and us here in the Nellicote lands.

[0:00:28] Voice 4: And my name is Tim Peterson. I'm elected on Laskinian.

[0:00:31] Voice 4: I'm the chair of the Galliano Island Local Trust Committee, and with us are local Galliano

[0:00:39] Voice 4: Island trustees, Ben Maberly, Lisa Dubrow, and together we make up the Galliano Island

[0:00:46] Voice 4: Local Trust Committee.

[0:00:48] Voice 4: This meeting is being live streamed and recorded for those who are unable to attend in person

[0:00:53] Voice 4: today, and if the live stream becomes stable, we'll end the stream and create a recording

[0:01:01] Voice 4: The recording will be posted on the trust website for future viewing.

[0:01:07] Voice 4: And joining us today, staff online, we have Planner Kim Stockdale, Lisa Millar is our

[0:01:15] Voice 4: meeting administrator, and Carly Levy is our reporter.

[0:01:20] Voice 4: And this meeting is the official forum for the Local Trust Committee to make decisions

[0:01:25] Voice 4: about land use planning matters and to discuss relevant business.

[0:01:30] Voice 4: Also, this is a place of employment, and despite the fact that some of our staff are in their

[0:01:35] Voice 4: homes or online, our staff have a right to a safe and respectful workplace.

[0:01:41] Voice 4: We want to respect that.

[0:01:46] Voice 4: So we have an agenda before us today, and I'll see if there's any additions to the agenda

[0:01:52] Voice 4: today.

[0:01:53] Voice 4: So I'll take it by general consent that we'll approve the agenda as presented.

[0:01:56] Voice 4: And first item is trustee reports. Who would like to go first?

[0:02:03] Voice 4: Thank

[0:02:04] Voice 7: you. Since our last meeting, I attended a community call with an organization.

[0:02:14] Voice 7: Where would Sam Williams discuss this demand?

[0:02:20] Voice 7: Modern societies have a near environment and emphasizing that First Nations people,

[0:02:26] Voice 7: Few of the First Nations people of that nature is not just a resource, it's family.

[0:02:32] Voice 7: Drawing on his own cultural heritage and ancestral teachings, our quick study of Hunt eloquently

[0:02:40] Voice 7: conveyed the concept that humans are not separate from the environment, but are rather deeply

[0:02:46] Voice 7: interconnected with it.

[0:02:48] Voice 7: He spoke about the profound truth that when the environment thrives, so do we, because

[0:02:55] Voice 7: because we are not merely inhabitants,

[0:02:57] Voice 7: but we are integral components of the physical web.

[0:03:03] Voice 7: But it's thought-provoking discussion

[0:03:06] Voice 7: prompted me to reflect on my own perceptions

[0:03:08] Voice 7: of environmental protection.

[0:03:10] Voice 7: And I realized that I previously viewed it

[0:03:13] Voice 7: to a pretty narrow lens,

[0:03:15] Voice 7: equating preservation with the removal

[0:03:18] Voice 7: of human interventions from the land.

[0:03:21] Voice 7: However, a quick stand-up on this insight

[0:03:24] Voice 7: challenges with notions, urging us to recognize that true stewardship of the environment involves

[0:03:30] Voice 7: actively engaging with it and caring for the land, rather than simply abstaining from interaction.

[0:03:39] Voice 7: We highlighted the importance of understanding indigenous perspectives on environmental stewardship,

[0:03:46] Voice 7: which prioritize respect, responsibility, and the relationship with the environment,

[0:03:55] Voice 7: Reflecting on this as a trustee, I see that there is a growing recognition of this need

[0:04:01] Voice 7: to support Indigenous practices to protect and strengthen our environment.

[0:04:06] Voice 7: And I want to express my gratitude for my time and quick-standing time and to culturally

[0:04:13] Voice 7: committed for their advocacy and their commitment to amplifying Indigenous voices and contributing

[0:04:20] Voice 7: the need to provide health protections and restore restoration efforts. This past week

[0:04:27] Voice 7: also marked Emergency Preparedness Week, an important time for communities to come together

[0:04:33] Voice 7: and consider if they're ready to face any potential dangers or emergencies. Here on

[0:04:39] Voice 7: the island, there's various displays and events to help raise awareness and provide

[0:04:44] Voice 7: resources for the residents and prepare themselves and their families for unforeseen events.

[0:04:49] Voice 7: As we reflect on the importance of emergency preparedness, we are reminded of the ongoing

[0:04:56] Voice 7: challenges faced by communities across the province.

[0:04:59] Voice 7: Eventually, this past week, there have been significant wildfire activities.

[0:05:04] Voice 7: In particular, our thoughts moved to residents of Fort McMurray, Fort Nelson, and many others

[0:05:10] Voice 7: who have been forced to evacuate their homes due to encroaching wildfires.

[0:05:15] Voice 7: And many in that northwest portion of D.C. have been put on evacuation.

[0:05:22] Voice 7: These evacuations serve as a stark reminder of the immense power and unpredictability of wildfires,

[0:05:30] Voice 7: as well as the urgency of being prepared to respond to such emergencies.

[0:05:36] Voice 7: The scale of devastation so far is staggering.

[0:05:38] Voice 7: It's estimated that it's 5,500 hectares of learning and learning programs.

[0:05:46] Voice 7: It is imperative that we remain vigilant and proactive in our emergency preparedness efforts,

[0:05:52] Voice 7: whether we have an evacuation plan in place, assembled emergency kits,

[0:05:59] Voice 7: or are staying informed about local alerts and updates.

[0:06:02] Voice 7: Our reaction that we take contributes to our collective resilience in times of crisis.

[0:06:08] Voice 7: More information can be found on this at the Alamstrike Trust website, under the programs

[0:06:14] Voice 7: section, selecting wildfires on the drop-down menu, and there are resource links relating

[0:06:21] Voice 7: to all the wildfires.

[0:06:23] Voice 7: I'm stressing, I really just pointed out, if you look for this, you'll start seeing

[0:06:27] Voice 7: it around the album.

[0:06:30] Voice 7: I'd like to express my gratitude to the Gallio's emergency preparedness team, and to the many

[0:06:35] Voice 7: wildfire fighters across the province for their efforts.

[0:06:38] Voice 3: Thank you.

[0:06:39] Voice 3: Thanks, Jason. I've just got a couple updates. I've been working with Mody trying to, well, there's been a lot of concerns expressed throughout this term for sure on the yellow lines and the parking down at Montague Harbour.

[0:06:57] Voice 3: We're pleased to announce that our yellow lines will be coming after the long weekend.

[0:07:04] Voice 3: They're going to start doing Ender, Mains, Turner and Galliano.

[0:07:08] Voice 3: I'm not sure which order it is, but we're getting 36 kilometres of yellow lines.

[0:07:12] Voice 3: So that's nice, right?

[0:07:15] Voice 3: And also, with the parking at Montague, we're at the stage where we're just getting contractor quotes to begin the work down there.

[0:07:24] Voice 3: So good progress in there.

[0:07:27] Voice 3: and it's really a shout out to a lot of community members who who made themselves heard and um and

[0:07:38] Voice 3: when speaking with sean haley we we got more um literature out of galliano and maine and

[0:07:47] Voice 3: think about the other lines than the rest of the problems combined so good work everybody

[0:07:53] Voice 3: We look forward to seeing those painted.

[0:07:59] Voice 3: Again, this contact list, I'm sure everybody got it in a mail-out, but that's a great thing to have into your fridge.

[0:08:06] Voice 3: Because it's not just for adults, it's for the kids as well.

[0:08:09] Voice 3: So it makes it easy for everybody to know what to do when something comes up.

[0:08:15] Voice 3: So yeah, good work on the emergency program.

[0:08:19] Voice 3: Okay, thank you.

[0:08:21] Voice 4: okay next is chairs report and um decided to read yesterday that uh the last and first

[0:08:29] Voice 4: nation account from the tribes signed an immigrant uh incremental treaty agreement with the province

[0:08:35] Voice 4: that will see the 312 hectare parcel of land transfer to them um and uh this is a small

[0:08:46] Voice 4: redress for the misplacing of the populations over four generations um most of the lacks and

[0:08:55] Voice 4: territory is on uh on uh voltaise where there's no services really really difficult to maintain

[0:09:04] Voice 4: a life there so you know both the nations are very excited to get uh to get working there together

[0:09:10] Voice 4: together and provide some housing on Vancouver Island for the members and that's that's just

[0:09:18] Voice 4: really exciting step forward um so Friday I attended the watersheds wildfire United States

[0:09:27] Voice 4: change um webinar uh hosted um through the CDFC partnership and there's a number of great speakers

[0:09:39] Voice 4: including, say, Chief Pelkey, really good breakout groups.

[0:09:45] Voice 4: There was First Nations cultural learning practitioners,

[0:09:50] Voice 4: scientists, firefighters, policy makers,

[0:09:53] Voice 4: and local elected officials.

[0:09:55] Voice 4: A lot of discussion about strategy,

[0:09:58] Voice 4: sort of rethinking how we think about forest fires

[0:10:03] Voice 4: and how they are really, they're a natural process

[0:10:08] Voice 4: and our approach to them has maybe been making things worse rather than better.

[0:10:13] Voice 4: I took a bunch of notes on some of the resources.

[0:10:16] Voice 4: Some of them are on the trust website, but there's also some other ones

[0:10:20] Voice 4: and a bunch of conferences coming up over the next year.

[0:10:23] Voice 4: So I've got that information if anyone wants to have a look at that,

[0:10:26] Voice 4: I can email you that.

[0:10:28] Voice 4: Also on the subject of fire, this Friday, starting at noon,

[0:10:35] Voice 4: Most open burning activities are going to be prohibited through the Coastal Fire Centre

[0:10:40] Voice 4: jurisdictions.

[0:10:41] Voice 4: So more category two or three down to just half a metre by half a metre campfire in most

[0:10:48] Voice 4: places.

[0:10:49] Voice 4: Even then, Goshen, the Islands Trust Chief Executive Officer Hiring Committee is expected

[0:11:03] Voice 4: to confirm the selection of executive search firm to look for the right candidates for the

[0:11:11] Voice 4: the new ceo of violence trust also planning for the probability of an interim uh ceo while the

[0:11:18] Voice 4: selection process continues because we don't think it'll be done by june 30th and that includes uh

[0:11:25] Voice 4: within the organization so there's a possibility we may have an interim from inside or outside and

[0:11:32] Voice 4: that also goes for the for the long term the process is open to both uh current staff and

[0:11:41] Voice 4: whoever else we can canvass so hopefully that's going to go well um this trust is gonna council's

[0:11:49] Voice 4: gonna have our first committee the whole meeting uh towards the end of this month um which is

[0:11:54] Voice 4: new for for trust council committee the whole meetings are uh forum for discussion without

[0:12:01] Voice 4: about necessarily making decisions.

[0:12:05] Voice 4: And it's widely used throughout the province

[0:12:08] Voice 4: as a way to have good conversations

[0:12:10] Voice 4: without sort of feeling the pressure

[0:12:13] Voice 4: to come to decision in a short period of time.

[0:12:17] Voice 4: This first one's gonna be about the draft

[0:12:20] Voice 4: new Island Trust Policy Statement,

[0:12:23] Voice 4: which has been press release out.

[0:12:26] Voice 4: And because the agenda is now public,

[0:12:28] Voice 4: You can, members of the public can go and look at the website and see what the draft

[0:12:33] Voice 4: looks like.

[0:12:35] Voice 4: The start of a long process that's expected to take, got the timeline in front of me here,

[0:12:42] Voice 4: but if everything goes as smoothly as possible, it won't be, we won't even be looking at adoption

[0:12:53] Voice 4: option until middle of next summer um it's unclear until we've had the discussions whether we're

[0:13:00] Voice 4: going to be just council's going to have an appetite for uh adopting principle and then

[0:13:05] Voice 4: there's a long it's a six-month uh public engagement um set a period that's been planned

[0:13:13] Voice 4: for this there was a lot of criticism the last time around that the process was rough so everyone

[0:13:21] Voice 4: and is doing their best to try and make sure there's lots of space to hear back from people

[0:13:26] Voice 4: about the draft and then we'll see where we go with it um on april 29th uh went to uh victoria

[0:13:36] Voice 4: met with sean haley the vancouver island uh district manager for ministry of transport rose

[0:13:44] Voice 4: great conversations did get a fair bit of a into minutiae from different islands which is

[0:13:50] Voice 4: which is a good thing um i think that the most important takeaway for me is that there's a real

[0:13:55] Voice 4: uh willingness to to work on a good two-way communication um one of the things i was

[0:14:03] Voice 4: impressed about with him is that not only does he see value in communicating with us

[0:14:10] Voice 4: and for having i think he was a great example i don't know how i lost track of how many emails

[0:14:16] Voice 4: else, but there was a lot. And so local trustees and local trust committees have a role in

[0:14:25] Voice 4: helping disseminate the information if they give it to us. And then I think he really

[0:14:31] Voice 4: sees the value of how we can help them when we have good communication. So I think that's

[0:14:38] Voice 4: really positive step forward he's the uh he's he's the guy to who all the uh area managers this is

[0:14:47] Voice 4: south island mid-island and north island managers they all answer to him so he's got a bit of clout

[0:14:54] Voice 4: when it comes to these things but he also sees that when we look at the limited funds that are

[0:15:01] Voice 4: available and allocated for like this area that uh we can do things like go to the minister and say

[0:15:08] Voice 4: we need more funding things that he's not really allowed to

[0:15:12] Voice 4: do within his position so i think that

[0:15:15] Voice 4: was really positive overall and then following day uh ben and i were both at the uh the crd marine

[0:15:23] Voice 4: issues workshop uh good for sort of first looked at some of the um options about regulating private

[0:15:29] Voice 4: it more employees and looking at the complexities and potential costs about bringing in regulation

[0:15:36] Voice 4: one of the major ones being uh with it with all the options of any type of new regulation

[0:15:43] Voice 4: is enforcement costs um expected to be significant um depending on where and how many uh more

[0:15:56] Voice 4: employees and what and what type of regulatory environment is sort of envisioned so uh of course

[0:16:05] Voice 4: there's four overlapping jurisdictions that involve local trust committee being the junior

[0:16:09] Voice 4: the regional district the province and the federal government um it was good that we had the first

[0:16:18] Voice 4: three levels uh there in the same room together there there was not uh anyone from the federal

[0:16:23] Voice 4: all government but i think um i think most people there felt like it was really good one thing we

[0:16:29] Voice 4: could all work on together is to get the beds to the table um when you have this type of multi

[0:16:37] Voice 4: level jurisdictional issues it just makes sense to get everyone working together so that we're

[0:16:44] Voice 4: we're not either treading on each other's toes or working and not working at odds um so hopefully

[0:16:51] Voice 4: the feds will be willing to come to the table and we'll see what we can do to work together.

[0:16:57] Voice 4: I think it's pretty clear that doing nothing will just lead to some problematic issues down

[0:17:05] Voice 4: the road. All you have to do is go over to Ganges Harbour there and see how doing nothing will

[0:17:14] Voice 4: eventually turn out. Of course, what we really want to do is avoid doing the whack-a-mole where

[0:17:19] Voice 4: we get rid of the problem again isn't it shows up in montague or somewhere else in the islands right

[0:17:26] Voice 4: so that's where coordination i think really comes in uh governance committee met uh yesterday

[0:17:34] Voice 4: um we've got a draft uh code of conduct update uh that we've been asked to look at we've got

[0:17:42] Voice 4: an update on the corporate planning process which is ongoing work by that subgroup there

[0:17:49] Voice 4: and uh the project to request ministerial changes with regards to the island's trust

[0:17:56] Voice 4: from the legislative point of view and um what the committee is going to do is uh

[0:18:03] Voice 4: sort of look at some of what the what the perceived problems are what potential solutions

[0:18:09] Voice 4: are and then take that back to trust down so for a wider discussion um one thing that's really

[0:18:15] Voice 4: really clear from last term is that if you're going to ask the province to do something

[0:18:20] Voice 4: substantial we need to have we have to ask needs to be well thought out and have rationale and

[0:18:28] Voice 4: some consideration of what uh consequences intended or otherwise might be uh so that's it

[0:18:36] Voice 4: for me um i don't think i don't see paul brandt here today so we can skip over the electoral area

[0:18:43] Voice 4: area director's report. Next will be First Nation report. I did leave the little beds

[0:18:49] Voice 4: on land transfer. Does anyone have anything else?

[0:18:52] Voice 4: No,

[0:18:52] Voice 3: I just regrets from speaking to Jack, who was hoping to be here and just looking

[0:18:58] Voice 3: forward to coming to one of our meetings soon.

[0:19:01] Voice 3: Okay, great. We

[0:19:03] Voice 4: look forward to that. And next up is the town hall of questions session.

[0:19:09] Voice 4: so it's a huge crowd here today maybe I think the smallest one I've seen here since I started

[0:19:15] Voice 4: chairing and just remind everyone to speak to the issues preferably issues that are on the agenda

[0:19:23] Voice 4: definitely issues that are within the jurisdiction of the local trust committee if possible and use

[0:19:28] Voice 4: respectful language speak of the issues not individuals and that'll see who'd like to

[0:19:35] Voice 4: say something today. Yes sir. Hi,

[0:19:40] Voice 8: I'm Matt Nelson. I'm a full-time resident on Wise Island,

[0:19:44] Voice 8: a board access off-grid island. And I just want to keep project, I'm going to read out the number

[0:19:50] Voice 8: here, 15.1.2 GA-2022-106, which we got approved in September 6, 2022, was for investigating some

[0:20:04] Voice 8: some new by-laws for Wise Island,

[0:20:07] Voice 8: because under Galliano By-law 127,

[0:20:11] Voice 8: which Wise Island falls,

[0:20:13] Voice 8: these small property sizes do not reflect property

[0:20:18] Voice 8: under Galliano By-law 127.

[0:20:21] Voice 8: Specifically, Wise Island residents

[0:20:24] Voice 8: have been facing by-law enforcement on solar panels,

[0:20:29] Voice 8: decks, and stairs that are falling

[0:20:31] Voice 8: going within the 7.5 meter or 26 foot setback to the ocean.

[0:20:37] Voice 8: Now Wise Island is a boat access only property

[0:20:41] Voice 8: and the stairs and the decks and the solar panels

[0:20:44] Voice 8: are a requirement of life on a small island.

[0:20:49] Voice 8: So there's some comparison to other small islands bylaws

[0:20:54] Voice 8: such as Passage Bylaw, sorry, Gambier Bylaw 113

[0:20:58] Voice 8: and Gambier Official Community Plan 1-0-9, and those are all official community plans and bylaws that are written to the small Highlands, which allow the small structures within that set-point.

[0:21:14] Voice 8: We have actually been in negotiations with the APC, and our Community Director has put forward some really simple amendments to Galliano's bylaw in 2017.

[0:21:28] Voice 8: It's been over a year now that we've been doing that and we just need to keep this on

[0:21:33] Voice 8: the table because we haven't really gotten anywhere yet and that's basically all I have

[0:21:39] Voice 8: to say.

[0:21:40] Voice 8: Just keeping it on the table.

[0:21:41] Voice 8: Thank you.

[0:21:42] Voice 2: Okay.

[0:21:43] Voice 2: Thank you for that.

[0:21:44] Voice 2: Anyone else today?

[0:21:49] Voice 2: Last call?

[0:21:50] Voice 4: Okay.

[0:21:52] Voice 4: That being the case, we'll move on to the next section.

[0:21:55] Voice 4: um we have uh minutes of april 9th for adoption anything

[0:22:04] Voice 4: i'm not going to leave it on those today i'll take it by general consent while doc

[0:22:08] Voice 4: knows as presented um next we have the action follow-up action list and i'll check in with the

[0:22:17] Voice 4: plan and see if you have anything to update us on that um

[0:22:24] Voice 1: hello everybody good afternoon

[0:22:26] Voice 1: noon um i do not have actually the only update i have is that staff have been working um with

[0:22:33] Voice 1: crystal mountain and also um with the penelakut nation and we're hoping for a written response

[0:22:40] Voice 1: from penelakut which hopefully we'll receive soon but this application is post public hearing so

[0:22:49] Voice 1: i can't provide any further information um at this time but we're actually waiting for further

[0:22:54] Voice 1: information so that's the that's the major update for now okay thanks Kim any questions

[0:23:02] Voice 5: no

[0:23:03] Voice 7: no

[0:23:04] Voice 5: all right then

[0:23:05] Voice 4: um no delegations today and I don't think we need a meeting break just yet

[0:23:13] Voice 4: uh so on page 11 we have a development to the various equipment

[0:23:24] Voice 4: and this is coming from planner test amount it

[0:23:31] Voice 1: is but

[0:23:32] Voice 4: yeah i'm gonna

[0:23:33] Voice 1: i'm actually presenting

[0:23:36] Voice 1: on behalf of planner test amount today okay great uh thank you chair so uh the purpose of this staff

[0:23:46] Voice 1: report and for the LTC's decision is to consider a development variance permit

[0:23:53] Voice 1: for the siting of a proposed accessory building which is intended to be used as

[0:23:58] Voice 1: a garage or workshop. The applicant has provided a rationale that's also

[0:24:04] Voice 1: attached to the staff report but the major rationale to the location of the

[0:24:10] Voice 1: building is there is an existing concrete pad in place and the location

[0:24:16] Voice 1: of that pad was located there to minimize any tree removal also to prefer to improve access

[0:24:25] Voice 1: to the property and safety and reduce any impacts to neighbors visual impacts for neighbors

[0:24:33] Voice 1: this application is a result of a bylaw enforcement file and the applicant did apply for a dvp in

[0:24:43] Voice 1: in 2018 for a structure that was very similar, but those variances were denied at that time.

[0:24:53] Voice 1: The applicant then applied in 2019 for a building permit that conformed to all setbacks,

[0:25:00] Voice 1: but at that time, then due to COVID, he did not proceed further with those plans.

[0:25:07] Voice 1: So, the applicant has come back and has tweaked his application specifically to accommodate the neighbor's comments received during that first initial 2018 DVP application.

[0:25:22] Voice 1: And so, the current proposal reduces the building size and height and shifts the building location.

[0:25:29] Voice 1: application. So as it's the proposed plan is for the building to be located two meters from the

[0:25:39] Voice 1: interior side lot line and the land use bylaw requires all buildings and structures to be

[0:25:46] Voice 1: sited six meters from the interior side lot line. So the variance for this application is

[0:25:53] Voice 1: to reduce the interior side lot line from six meters down to two meters.

[0:26:00] Voice 1: The proposed structure is approximately 1,000 square feet

[0:26:05] Voice 1: and is a fabric over-ribbed prefabricated structure

[0:26:11] Voice 1: that would be anchored to the slabbing ground.

[0:26:15] Voice 1: Both the east and west facade of the building

[0:26:17] Voice 1: would have a applied cedar siding and fascia boards.

[0:26:22] Voice 1: The roof and sides, the south side and the north side would be the green building fabric, and those perspectives are included in there, or those view perspectives are included in the attachments.

[0:26:36] Voice 1: The notice was circulated to neighbors in which we received four letters of support and one or actually two late letters of opposition, but those two light letters were from one specific property owner, although the letters of opposition didn't necessarily include any reason for the opposition.

[0:27:02] Voice 1: In terms of that, the LTC may want to consider any potential visual impacts based on the location of the siting of the proposed structure, although the applicant has really done his best to limit the visual impact.

[0:27:21] Voice 1: like I mentioned to put on this cedar siding to meet the setback specifically the front and

[0:27:28] Voice 1: exterior lot line setback so he's done his best to accommodate those previous letters of objection

[0:27:37] Voice 1: so staff have provided a recommendation which is to approve the variance and this is based on the

[0:27:45] Voice 1: fact that the rationale for the variance is reasonable the potential impacts on neighboring

[0:27:51] Voice 1: bring properties from approval of the variance have been reduced relative to the previous proposal

[0:27:57] Voice 1: and again as I stated we've received four letters of support for the application and two letters

[0:28:04] Voice 1: of opposition but that is from the the same property owner and I will pass it back to the

[0:28:11] Voice 1: chair and happy to answer any questions the LTC may have and as I'm joining you virtually I'm not

[0:28:19] Voice 1: quite sure if the applicant is there to answer any questions yes

[0:28:24] Voice 4: the applicants here and did

[0:28:25] Voice 4: you want to add anything today or just take questions if there are any

[0:28:29] Voice 8: uh there's one point

[0:28:31] Voice 8: that comes out there that i think i should add in um first time i applied for various uh there were

[0:28:37] Voice 8: two letters of support and two opposing both of those that have opposed are not opposing this

[0:28:42] Voice 8: and i think that is a significant detail now mind you one of those is this person that's the

[0:28:48] Voice 8: problem with the syllable problem but the other who opposed is is has chosen not to um i could

[0:28:56] Voice 8: talk for an hour about setback regulations and stuff and you know my hair um yeah i i'll just

[0:29:04] Voice 8: take questions i i i appreciate that you know it is a good thing that we're allowed to speak

[0:29:12] Voice 5: any questions for staff or the applicant

[0:29:16] Voice 7: um i have a question uh can you tell me

[0:29:23] Voice 7: more about the okay the intended use of the accessory unit it's supposed to be for our

[0:29:32] Voice 7: accessory rolling it's supposed to be a broad workshop um with like considerations for uh

[0:29:37] Voice 7: traffic, noise, any potential disturbances in the area.

[0:29:43] Voice 8: I'm a car guy.

[0:29:44] Voice 8: My pension is to put in a class of vehicles.

[0:29:48] Voice 8: That's the whole thought.

[0:29:51] Voice 8: If storage, I will be working on vehicles of my own.

[0:29:55] Voice 8: No business use.

[0:29:57] Voice 8: I do some good stuff.

[0:30:00] Voice 8: storage space. I don't have a shop or garage or anything like that. This is the sensible spot.

[0:30:15] Voice 7: So um yeah what type of materials would be for the construction?

[0:30:22] Voice 8: So the side facing the street

[0:30:24] Voice 8: uh will be a regular frame wall with cedar siding, shopper door, man door, fascia boards,

[0:30:31] Voice 8: boards, posts, dummy posts, you know, I've done everything I can, I've really done everything

[0:30:37] Voice 8: I possibly can to make it look as presentable as possible. The main structure, the framework

[0:30:44] Voice 8: is, you know, the two sides will be a fabric cover, and then the back, there will also

[0:30:53] Voice 8: be fascia boards and some cedar siding. I've arranged that so that what part of the building

[0:31:02] Voice 8: will be visible from the west, from the neighbour side of the fence will only be the cedar siding

[0:31:09] Voice 8: and the fishboards. And that's about it. This is a very simple structure. This steel frame,

[0:31:17] Voice 8: fabric covering the front and back of the cedar siding.

[0:31:25] Voice 3: Anything else, Justin?

[0:31:26] Voice 3: No, just for me. I've visited the site a couple of times. I've looked at the proposal.

[0:31:33] Voice 3: proposal, moving the proposed slab over. So it's six meters from the law. I'm going to

[0:31:41] Voice 3: require the removal of some pretty significant local trees there. So I think I'm ready to

[0:31:48] Voice 3: approve the recommendation. And I'll move that the Galliano Island Local Trust Committee

[0:31:53] Voice 3: approve issuance of GLDBP 2023-4 meeting.

[0:32:00] Voice 4: so moved and seconded by trustee garzon any further discussion i'll call the question then

[0:32:06] Voice 4: all those in favor and that carries okay so moving on we have a referral from the main island local

[0:32:17] Voice 4: trust committee uh for their draft bylaw 193 and it's located at page 36 of our agenda um staff

[0:32:27] Voice 4: if you have anything on this or i assume everyone's had a look and it's very straightforward

[0:32:34] Voice 4: i think from our perspective but yeah

[0:32:37] Voice 1: i have nothing further to present but um or nothing

[0:32:40] Voice 1: further um to add other than what's included in the referral but if there is any specific

[0:32:45] Voice 1: questions i'm happy to do my best to answer them okay

[0:32:48] Voice 7: trustees i have nothing it looks like a

[0:32:53] Voice 7: a pretty interesting um uh proposal but uh yeah i don't really have anything i would say that our

[0:33:05] Voice 7: interests are unaffected yeah

[0:33:07] Voice 5: that's correct that's okay

[0:33:09] Voice 5: and

[0:33:10] Voice 4: uh i don't see a recommended

[0:33:12] Voice 4: motion here but we can probably stick one together on the fly

[0:33:18] Voice 4: I

[0:33:19] Voice 2: move

[0:33:28] Voice 7: that Galliano Local Trust Committee return by-law or referral form response summary

[0:33:35] Voice 7: as interests.

[0:33:38] Voice 7: Okay,

[0:33:40] Voice 4: is that wording sound sufficient, staff?

[0:33:44] Absolutely, thank you.

[0:33:46] Voice 4: Great, so moved.

[0:33:47] Voice 4: Seconded by Trustee Mabry.

[0:33:49] Voice 4: Any further discussion?

[0:33:50] Voice 4: I'll call the question.

[0:33:52] Voice 4: All in favor?

[0:33:53] Voice 4: And that carries as well.

[0:33:55] Voice 4: Well, so that takes us on to nothing in the project section.

[0:34:04] Voice 4: We have the work program reports, active projects and future projects.

[0:34:10] Voice 4: Anything from staff on the project reports today?

[0:34:14] Voice 1: Nope, nothing to report on.

[0:34:16] Voice 4: Any questions from trustees?

[0:34:19] Voice 7: No, I have a comment, though, or future projects report.

[0:34:22] Voice 7: Just a heads up.

[0:34:24] Voice 7: I heard from three different community members as well that were concerned about cannabis retail sales.

[0:34:34] Voice 7: So I think we should go on that one.

[0:34:39] Voice 7: I've directed them to speak with the plant, so

[0:34:43] Voice 3: yeah.

[0:34:45] Voice 3: Looking for cannabis retail sales. Oh,

[0:34:48] Voice 7: okay. Interesting.

[0:34:49] Voice 7: Interesting, yeah.

[0:34:50] Voice 7: yeah and

[0:34:52] Voice 4: uh i just i don't off the top of my head um i know a lot of committees have a standing

[0:35:00] Voice 4: resolutions without um

[0:35:02] Voice 2: i forget

[0:35:03] Voice 2: if you're girls we do

[0:35:04] Voice 4: as well i thought so but without in front of

[0:35:07] Voice 4: me i don't want to say we did

[0:35:09] Voice 2: so

[0:35:10] Voice 4: i know there was one that was uh turned down on salt spring

[0:35:14] Voice 4: last year and uh taken to court and brought up health reasons for turning it down because of

[0:35:21] Voice 4: It was a location in that thing, which was close to the school and the library and the park.

[0:35:29] Voice 4: So that was interesting.

[0:35:30] Voice 4: All right.

[0:35:30] Voice 4: I didn't

[0:35:31] Voice 4: want to bring something to us.

[0:35:32] Voice 4: We can see what time.

[0:35:33] Voice 2: That was the right direction.

[0:35:34] Voice 2: Yeah.

[0:35:36] Voice 4: Okay.

[0:35:36] Voice 4: So we have an applications report.

[0:35:42] Voice 4: Anything on the applications report today?

[0:35:46] Voice 1: I have nothing further to add, but happy to answer any questions.

[0:35:51] Voice 1: Yeah.

[0:35:52] Voice 1: No

[0:35:52] Voice 4: questions.

[0:35:53] Voice 4: today all right we're just blazing through here uh the trustee local expense report we don't have one

[0:36:00] Voice 4: uh they adopted policies and standing resolutions that's where that will be

[0:36:04] Voice 4: found that we're just discussing anything on the local trust committee webpage today

[0:36:12] Voice 7: okay

[0:36:15] Voice 4: okay

[0:36:16] Voice 7: oh i was looking for an update on city view aha

[0:36:20] Voice 4: well kim can tell you they're madly working

[0:36:24] Voice 4: to get it happening today what did

[0:36:27] Voice 1: you get an update for

[0:36:28] Voice 4: us kim is it all beautifully now

[0:36:30] Voice 4: it

[0:36:30] Voice 1: is yes we did have a little a few hiccups but i'm happy to report that we will be launching

[0:36:35] Voice 1: the software tomorrow um starting at 8 30 in the morning so for those who are wondering what city

[0:36:42] Voice 1: view is it's a planning application portal that will be available to our applicants that now can

[0:36:50] Voice 1: apply for different land use permits online you can see how your application is processed it

[0:36:59] Voice 1: provides you a status of your application and you can also pay your fees online as well so it

[0:37:04] Voice 1: streamlines the application processing process and in terms of staff we also have an internal

[0:37:12] Voice 1: internal workspace, which will hopefully provide some consistency between our three different

[0:37:18] Voice 1: offices. And I hope, I really see it as a benefit to the Islands Trust. And for community members,

[0:37:25] Voice 1: a neat feature is there is a mapping option where you can also search for current applications and

[0:37:32] Voice 1: the status of those applications as well. So very neat features. We're kind of learning as we go.

[0:37:38] Voice 1: so please be patient with us and we will also have a frequently asked questions document posted on

[0:37:46] Voice 1: our website for those who would like to register for the portal and how to use the portal and that

[0:37:53] Voice 1: will be uploaded on our website I believe 8 30 tomorrow morning

[0:37:59] Voice 4: fantastic and I bet everyone

[0:38:01] Voice 4: down there is going to be very relieved when it's up and working flawlessly yes absolutely

[0:38:07] Voice 1: absolutely marvelous

[0:38:09] Voice 4: uh okay then

[0:38:11] Voice 4: so on page 56 we have a honest trust conservancy report

[0:38:17] Voice 4: dated april 2024 uh trustee gabriel is that member of the conservancy do you want to add

[0:38:22] Voice 4: anything to today's

[0:38:23] Voice 7: report report isn't it yes uh they've been very busy i'm amazed how much

[0:38:29] Voice 7: the allen trust and specific conservancy gets done excellent

[0:38:33] Voice 4: uh okay so on page 58 we have the

[0:38:38] Voice 4: request for decision on the 2023-24 annual report and uh anything from trustees i know a couple of

[0:38:50] Voice 4: different committees have slightly uh made some edits to to their reports but it just

[0:38:57] Voice 4: it just depends on whether you feel like the report has captured the work of the local trust

[0:39:02] Voice 4: committee i don't have a problem i'm

[0:39:05] Voice 7: not wrong but i don't think it's you

[0:39:06] Voice 4: okay in that case there is

[0:39:08] Voice 4: a recommended uh uh motion there on

[0:39:13] Voice 3: page 58. yeah i move that the galliano island local trust

[0:39:18] Voice 3: committee approves the attached tax for inclusion in the 2023-24 annual report approval by trust

[0:39:24] Voice 3: council and submitted to the minister of municipal affairs so

[0:39:28] Voice 4: moved seconded by dr bro any further

[0:39:32] Voice 4: discussion okay so I'll call the question all those in favour and the

[0:39:37] Voice 4: motions carried okay so we do have another Town Hall

[0:39:45] Voice 4: opportunity scheduled anybody in the public want to say anything today

[0:39:51] Voice 4: Sandy yeah

[0:39:52] Voice 6: I just wanted to talk about some of the things that happened with the DBT

[0:39:58] Voice 6: considered last month. And, you know, a lot of people who come to the LTC meetings are

[0:40:05] Voice 6: not familiar with the processes that go on. And I know that the neighbors presented, it

[0:40:12] Voice 6: was almost a court case. I think they should have been advised by the local trust committee

[0:40:17] Voice 6: that we were only considering variances and not all of the violations against the property

[0:40:24] Voice 6: so that they would concentrate on those.

[0:40:27] Voice 6: Because when the decision was made, they seemed completely surprised

[0:40:32] Voice 6: and didn't actually know what happened.

[0:40:34] Voice 6: And they asked me what happened because I talked to them.

[0:40:37] Voice 6: I didn't know them before.

[0:40:39] Voice 6: I mean, I just came to the meeting to make my comments

[0:40:42] Voice 6: about denying the application.

[0:40:44] Voice 6: And so anyway, they asked me what happened, and I said,

[0:40:49] Voice 6: well, the part that most affected you has been approved.

[0:40:54] Voice 6: basically and uh anyway uh i just think it'd be greater in you know for community understanding

[0:41:03] Voice 6: what it is the ltc does and that you know they feel like they have been treated in a way that's

[0:41:12] Voice 6: fair and what i really appreciated about the deliberations that went on previously was that

[0:41:20] Voice 6: it was uh there was a resolution that these neighbors get together and discuss it but

[0:41:25] Voice 6: that didn't happen as far as i know the resolution wasn't rescinded um and you know it just uh you

[0:41:33] Voice 6: know i'm not trying to get anything changed you know i mean i was a trustee myself as you know

[0:41:39] Voice 6: but i didn't do everything right and um you know i learned over many years that

[0:41:44] Voice 6: And I was terrified, mostly, in my first term, that I wasn't performing up to the speed of the other trustees and had some experience.

[0:41:55] Voice 6: So I just wanted to say that I think it would be a better process if the applicants, you know, the people who were the direct neighbors of the applicants, felt like they were being included in the decision.

[0:42:11] Voice 6: And also, I got the direct impression that there was some conversation about this D.V.P. during the break that the public was not involved in.

[0:42:24] Voice 6: And, you know, there seemed to be a greater sense of camaraderie very soon after the break.

[0:42:31] Voice 6: after the break. So, you know, you're not supposed to discuss these things as a quorum of the LTC,

[0:42:40] Voice 6: which means any two of you as you know, and I know you've been schooled in that at your

[0:42:45] Voice 6: orientation. So I think it would be a good idea to actually uphold that principle as a, you know,

[0:42:55] Voice 6: was in fairness to all of the people thank you for hearing my concerns hey

[0:43:03] Voice 2: thank you for your

[0:43:03] Voice 2: comments uh anyone else today my

[0:43:08] Voice 7: name is dr mentioned the um chris mountain society application

[0:43:15] Voice 7: and the consultation process with penelope and we've read brads or online but there is a question

[0:43:25] Voice 7: of this letter that staff have agreed to obtain a letter from chief and council to the LTC

[0:43:34] Voice 7: outlining their perspectives on the application. But further down there, kind of just tacked

[0:43:40] Voice 7: on to a paragraph, is that the Connecticut would like a site visit. They're requesting

[0:43:48] Voice 7: a site visit um to verify their understanding of the proposal and inform their consent or their

[0:43:57] Voice 7: comments so i feel like this idea that the letter sounds like that's what we're waiting for but

[0:44:03] Voice 7: actually it's the arrangement by staff for site visit and that's just i just want to throw that

[0:44:09] Voice 7: But it seems to have just slipped notice.

[0:44:18] Voice 4: Yeah, I

[0:44:19] Voice 4: don't think Planner Smith is with us.

[0:44:21] Voice 4: And I'm not sure if Planner Stockdale has anything to mention there or not.

[0:44:26] Voice 1: No, unfortunately, Planner Smith is away.

[0:44:29] Voice 1: So he would have been the one to provide a more thorough update.

[0:44:34] Voice 1: But if that's the case, then waiting for a site visit, then that could be the case.

[0:44:39] Voice 1: i just did my best at um what i was told yeah okay

[0:44:44] Voice 8: anyone else yeah on the topic of fairness

[0:44:48] Voice 8: i just wanted to know there's i read somewhere that the bylaw enforcement process was being

[0:44:55] Voice 8: reviewed and with this the question is of this um complaint process when you don't know who's

[0:45:03] Voice 8: complaining against you is there something that's going to be done where you could discuss the

[0:45:08] Voice 8: problem first before bylaw gets involved we know like this this seems like it's very

[0:45:16] Voice 8: clandestine process specifically on lights we don't know who complained about solar panels

[0:45:22] Voice 8: and the decks and the stairs you just have bylaw in buying a boat and then issuing us fines i'm

[0:45:28] Voice 8: just wondering what's ever going to be well

[0:45:31] Voice 4: as far as i recall i mean we did have um we trust

[0:45:36] Voice 4: Trust Council referred the bylaw enforcement process to the D.C.

[0:45:42] Voice 4: Ombudsperson, and they made some recommendations.

[0:45:46] Voice 4: I believe it's Regional Planning Committee is working through those at this point.

[0:45:50] Voice 4: I don't recall that there was any suggestion of change around the complaint process.

[0:45:58] Voice 4: process. What I do know is that although complaints can be made quote-unquote anonymously,

[0:46:09] Voice 4: they are not fully anonymous and a person has to tell by law enforcement if that's who they're

[0:46:17] Voice 4: complaining to, who they are, and that in fact if the case does go to court, that anonymity

[0:46:25] Voice 4: doesn't stand up when it comes to court.

[0:46:29] Voice 4: So it's not a fully anonymous process.

[0:46:32] Voice 4: I think the thing, and of course,

[0:46:36] Voice 4: the complaint-driven process is not ideal.

[0:46:40] Voice 4: I think a lot of people,

[0:46:42] Voice 4: and especially in our small communities, feel that way.

[0:46:46] Voice 4: But unfortunately, the other model that's really on the table

[0:46:50] Voice 4: is to have a proactive model

[0:46:53] Voice 4: where the bylaw enforcement staff are out looking for violations.

[0:46:58] Voice 4: And I think most people don't feel like that would actually be an improvement

[0:47:02] Voice 4: on the current model.

[0:47:04] Voice 4: Sort of in lieu of a third way,

[0:47:09] Voice 4: I'm not sure how we would do that part of it differently.

[0:47:14] Voice 4: So that is kind of, that's sort of where I'm at with it.

[0:47:19] Voice 4: There are problems with the complaint urban model,

[0:47:22] Voice 4: but i think most communities don't want a proactive bylaw employee is coming out and

[0:47:29] Voice 4: looking in our communities so i don't think anyone thinks that would be better yeah

[0:47:36] Voice 8: it's it's it's a

[0:47:37] Voice 8: hard one i always think that there should be some some dialogue between property owners first to

[0:47:43] Voice 8: resolve demonstrating maybe with letters or emails if that doesn't go anywhere then they

[0:47:48] Voice 8: and then they come over to look at it.

[0:47:52] Voice 8: Or is it give you a chance to deal with say a problematic need

[0:47:57] Voice 8: that seems to be going after everybody, right?

[0:48:00] Voice 8: Which is what my opinion is occurring on White's Island.

[0:48:03] Voice 4: So yeah, for whatever.

[0:48:05] Voice 8: I

[0:48:05] Voice 4: get what you're saying and I don't,

[0:48:07] Voice 4: I just don't think there's a way we can do that

[0:48:11] Voice 4: legislatively, but I mean, that could be wrong.

[0:48:15] Voice 3: I, you know, I've never been happy with bylaw enforcement. I don't like the way they do their business either. I advocated for having a more collaborative approach between complainants and landowners. And I believe we can still do that.

[0:48:31] Voice 3: I mean I think you can do an in-camera session with the complainant and the landowner still

[0:48:37] Voice 3: maintain that confidentiality but you know it's it's up to trust council more than it is up to

[0:48:44] Voice 3: the LCTC. We could you know we could make recommendations I'm all for and I've said so

[0:48:53] Voice 3: for a you know a full review of bylaw enforcement but it hasn't gotten any worse.

[0:48:59] Voice 3: i

[0:49:00] Voice 4: guess the other thing is i don't think there's been a way we can compel

[0:49:03] Voice 4: a complaint to sit down with a complainee i guess

[0:49:10] Voice 8: yeah go ahead is there any prospect for moving to more of a community policing approach where when

[0:49:17] Voice 8: enforcement receives a complaint the first thing they do is they just call

[0:49:20] Voice 8: call the property owner say you know we have this complaint um you know before we go to bylaw

[0:49:28] Voice 8: enforcement action and in that way the law enforcement officer can encourage dialogue between

[0:49:37] Voice 8: the property owner and the complaint there may be i don't know if there's if there's

[0:49:43] Voice 8: not enough reasons why that's not possible but community policing works

[0:49:46] Voice 8: no that's a

[0:49:48] Voice 4: good point and i think it would i think uh trustee neighbourly's right uh would

[0:49:52] Voice 4: take some direction by trust council to to sort of explore that and then i think potentially just

[0:50:00] Voice 4: one of the things i see that could be a little difficult is to um get our bylaw employees sort

[0:50:10] Voice 4: of engaged in that process because that's not the you know when they go through all their schooling

[0:50:15] Voice 4: and everything that's not what they're trained to do um so they're i think there's challenges i'm

[0:50:23] Voice 4: not saying it's impossible um but i think it's going to be dependent on the will of press council

[0:50:28] Voice 4: to really pursue that and see what kind of level of resourcing and and uh hard work council's

[0:50:36] Voice 4: willing to put into that interesting um

[0:50:38] Voice 7: there is a project there's a project underway by law

[0:50:41] Voice 7: enforcement review project and in the project charter it says we're supposed to in june we're

[0:50:46] Voice 7: for a briefing at trust council okay update that whether we're there or not but um yeah

[0:50:53] Voice 7: the implementation is for january to march in 2025. if you'd like the information on the project

[0:50:59] Voice 7: i can send it to you

[0:51:00] Voice 3: yeah sure i think we're going to give the recommendations in the review we're

[0:51:05] Voice 3: going to get the recommendations back to trust council from the obstacles and from the regional

[0:51:09] Voice 3: planning committee and then we'll uh yeah

[0:51:11] Voice 2: the trust council

[0:51:12] Voice 3: will have a conversation and and

[0:51:15] Voice 3: and see whether we're going to make a decision to do something different

[0:51:18] Voice 3: or just maintain the status quo.

[0:51:21] Voice 7: Yeah, the unbothered report is available.

[0:51:23] Voice 3: Yeah.

[0:51:26] Voice 7: Sid?

[0:51:26] Voice 6: Well, you know, whether or not somebody is willing to talk to their neighbor

[0:51:31] Voice 6: is whether, you know, depends on how friendly they are with their neighbor.

[0:51:35] Voice 6: Their neighbor is actually terrifying.

[0:51:37] Voice 6: And I know that when one person made a complaint

[0:51:41] Voice 6: and

[0:51:43] Voice 6: through bylaw enforcement

[0:51:46] Voice 6: they were threatened

[0:51:48] Voice 6: because the person who it was made

[0:51:50] Voice 6: against found out

[0:51:52] Voice 6: that it was them who made it.

[0:51:53] Voice 6: And usually it's not that hard to figure out

[0:51:56] Voice 6: in a small community.

[0:51:57] Voice 6: And those people were intimidated

[0:52:00] Voice 6: quite a bit on the end.

[0:52:02] Voice 6: And I agree that

[0:52:03] Voice 6: we don't want community policing

[0:52:06] Voice 6: where people are looking into your yard

[0:52:08] Voice 6: and you're at a commission to come in

[0:52:10] Voice 6: with any, you know, invitation of any sort.

[0:52:14] Voice 6: I mean, I don't think most municipalities have that,

[0:52:17] Voice 6: and most places do have complaints driven.

[0:52:20] Voice 6: I mean, it's expensive to hire people to do it.

[0:52:24] Voice 6: It's intrusive, and people don't like it.

[0:52:27] Voice 6: And in a small community like this,

[0:52:29] Voice 6: if you're going to stick your face in there like that,

[0:52:31] Voice 6: you're going to get smacked.

[0:52:37] Voice 3: I think there are concerns around maintaining the phenomena.

[0:52:46] Voice 3: of the complainant i mean i like sandy says you have to that has to be one of the things you have

[0:52:52] Voice 3: to take into consideration is you know once a complaint becomes public you know where does

[0:52:59] Voice 3: that go from there right so uh you know if your desire is to find out who it is you don't take it

[0:53:05] Voice 3: take it to court right and and that happens

[0:53:09] Voice 2: right yeah anything else today whistleblower that's the

[0:53:16] Voice 2: thing that's that privacy right yeah okay so

[0:53:21] Voice 4: then uh our next meeting is uh scheduled for june

[0:53:26] Voice 4: 4th uh right here and uh that will uh adjourn today's meeting thanks everyone for coming on

[0:53:33] Voice 4: Thank you so much, Andrew.

[0:53:36] Voice 3: Is that a record?

[0:53:37] Voice 4: It's close. We have it.