Gabriola Island Local Trust Committee regular meeting, May 24, 2024

[0:00:00] Voice 6: Hello

[0:00:00] Voice 5: and good morning, members of the Regional Planning Committee and staff.

[0:00:06] Voice 5: I'm happy to step in as chair today and support the meeting and move through our business.

[0:00:14] Voice 5: I'll call the meeting to order and acknowledge that we are all grateful to be working and living in unceded Coast Salish territories broadly across the trust area.

[0:00:24] Voice 5: I'm here on Gabriela Island in Snanamik First Nation Territory and just as a point of maybe

[0:00:34] Voice 5: information for everyone I was at a our LTC meeting yesterday we were honored by a few elders

[0:00:43] Voice 5: in attendance Snanamik elder Geraldine Manson and elder Max Settler who came to speak to a

[0:00:50] Voice 5: a particular application. And I just wanted to note, Elder Mattson mentioned to me afterwards,

[0:00:59] Voice 5: someone calling in from elsewhere acknowledged they were on the territory of

[0:01:03] Voice 5: Sineamuk First Nation and another nation. And she commented to me and said,

[0:01:08] Voice 5: that's not in Sineamuk territory, or that is Sineamuk unceded territory. And it was important

[0:01:14] Voice 5: It's important for her to note that clarity. And so I think sometimes these territorial acknowledgements, we run through them as a matter of course, and as a matter of respect to the First Nations, First Peoples of these lands.

[0:01:33] Voice 5: But it actually is important for many members of those nations to hear still that these are unceded territories, that they are their lands, and we are often guests.

[0:01:49] Voice 5: And just that acknowledgement is not a matter of course, but it's important.

[0:01:55] Voice 5: So I was thankful for that clarity from Elder Geraldine. And yeah, just we keep learning as we go forward. It's definitely a learning journey. So I'll invite the members of the committee to introduce yourselves and then turn to staff. Or I guess we don't need introductions.

[0:02:15] Voice 5: We have regrets from Chair Patrick, Vice Chair Borthwick, and yes, let's go through introductions.

[0:02:26] Voice 5: Trustee Graham, where are you today?

[0:02:29] Voice 8: I'm on the traditional territory of the Comox and locally elected on Denman Island, and

[0:02:36] Voice 8: I'm here with my little dog, Luna.

[0:02:41] Voice 5: Great.

[0:02:42] Voice 5: If you could just pass it off and go around in a circle, it'd be great.

[0:02:49] Voice 15: Okay.

[0:02:50] Voice 15: I'm speaking to you from Saturna, home of many Coast Salish peoples, and I feel fortunate

[0:03:00] Voice 15: to be here.

[0:03:00] Voice 15: Thanks.

[0:03:06] Voice 12: Yes, it's me, Trustee Campbell of North Pender Island, Territory of the WSANIC.

[0:03:22] Voice 4: You're muted, Peter.

[0:03:27] Trustee Luckham: Yeah, Peter Luckum, elected on Thetis Island.

[0:03:31] Trustee Luckham: And the trust area, I'll just note, embraces Laiacin and Penelaket territory.

[0:03:42] Trustee Luckham: And I am grateful to live and work here every day to reflect on the history of this place.

[0:03:50] Trustee Luckham: Thank you.

[0:04:06] Voice 4: Trustee Laroni here.

[0:04:08] Voice 17: Good morning.

[0:04:10] Voice 17: I am in Vancouver.

[0:04:12] Voice 17: I've been away landscaping for the past couple of days.

[0:04:15] Voice 17: everything hurts and i believe i am on i need to look this up but i'm usually on the skeety

[0:04:22] Voice 17: territory so i know where that is i'm on musqueam and i think there's another one but we'll start

[0:04:28] Voice 17: with just that great

[0:04:32] Voice 5: thanks everyone am i coming through okay um i was getting only little bits of

[0:04:37] Voice 5: people's okay thanks and we'll turn to staff we have uh director sir mac here hello good morning

[0:04:44] Voice 9: everybody. I'm coming to you from Salt Spring Island, unceded territory of many

[0:04:48] Voice 9: Coast Salers First Nations.

[0:04:52] Voice 5: Okay, and

[0:04:54] Voice 5: Robert Kojima, hello.

[0:04:56] Voice 13: Hello, Robert Kojima,

[0:04:58] Voice 13: Regional Planning Manager. I'm in the Victoria office in

[0:05:01] Voice 13: Lekwungen-speaking territory.

[0:05:06] Voice 5: And hello, Anthony

[0:05:09] Voice 5: Tarifatino.

[0:05:10] Voice 11: Morning, everyone. I'm coming

[0:05:11] Voice 11: today from Victoria. I believe it's

[0:05:15] Voice 11: This is Lekwungen speaking territory.

[0:05:20] Voice 5: Thank you.

[0:05:23] Voice 5: And Warren Dingman, you're there in the dark, in the corner.

[0:05:28] Voice 5: Hello, Staff Manager Warren Dingman.

[0:05:30] Voice 5: I just see that you're there.

[0:05:33] Voice 5: It's okay.

[0:05:33] Voice 5: You don't want to put your video on.

[0:05:38] Voice 5: And Rob Croker, hello.

[0:05:40] Voice 1: Morning, all.

[0:05:41] Voice 1: I'm humbled and grateful to join you from the home of the Lekwungen speaking peoples,

[0:05:45] Voice 1: the Songhees and Esquimalt.

[0:05:50] Voice 5: Excellent.

[0:05:50] Voice 5: Well, thank you, everyone.

[0:05:51] Voice 5: I think that concludes our introductions. So we'll move to review the agenda and approval.

[0:05:58] Voice 5: Are there any late items or anything new to add? If you can give me a thumbs up,

[0:06:05] Voice 5: I'll take it by general consent that we'll adopt the agenda as presented. And

[0:06:11] Voice 5: we have an opportunity for public comment. Is there anybody? Well, thanks for putting that on

[0:06:19] Voice 5: the screen rob is there anybody in the um attendees who wish to address regional planning

[0:06:30] Voice 5: committee you can raise your hand and we'll promote you i don't see anyone so all right

[0:06:39] Voice 5: move through public comment period there are no delegations no correspondence and so we'll move

[0:06:45] Voice 5: to approving the rpc draft minutes of february 16th 2024 were there any changes or amendments

[0:06:53] Voice 5: to those minutes just raise your hand no see none i'll take it by consent that we'll adopt

[0:07:01] Voice 5: the minutes of february 16th 2024 and so now we move to our work uh the easy one first item 7.1

[0:07:12] Voice 5: approval of the annual report um if you're you've been an ltc meeting lately you've seen this uh

[0:07:20] Voice 5: attached text related to your local trust committee that's for approval and uh inclusion

[0:07:30] Voice 5: in the 2023-24 annual report by trust council so page 14 is there any changes or suggestions for

[0:07:38] Voice 5: that this is the thing i don't like about chairing is just hearing my own voice all the time feel

[0:07:49] Voice 5: free to speak up we don't have to be so formal sorry i'm just going to reorder my screen here

[0:08:01] Voice 5: nope all right i'm

[0:08:04] Voice 8: happy to make that motion there

[0:08:05] Voice 5: is a motion if anybody would like to move it um

[0:08:08] Voice 5: the top of the page there yep trustee graham i

[0:08:12] Voice 8: move that the regional planning committee approves

[0:08:14] Voice 8: the attached text for inclusion in the 2023-24 annual report for approval by Trust Council and

[0:08:20] Voice 8: submission to the Minister of Municipal Affairs.

[0:08:24] Voice 5: Excellent. Thank you. Do I have a seconder?

[0:08:29] Voice 5: I second that. Thank you. Seconded by Trustee Boland. Any further discussion? All those in

[0:08:36] Voice 5: favor, please raise your hand or say aye. And that is carried. Excellent. Okay. We've got our

[0:08:45] Voice 5: follow-up action report am I moving too fast not for director Cermak he's had three coffees already

[0:08:55] Voice 5: um oh no follow-up action report did I I missed it is there any items on the follow-up action

[0:09:01] Voice 5: list I apologize um I just whipped through that yeah trustee Boland sorry I

[0:09:11] Voice 5: forgot to take my

[0:09:12] Voice 5: muted trustable you just forgot to take your hand down okay um actually i'll turn to the staff is

[0:09:25] Voice 5: there anything that you wanted to flag um for us in the follow-up action list thank

[0:09:35] Voice 9: you madam chair

[0:09:36] Voice 9: um not particularly it's up to date on what's completed what's in progress um you know very

[0:09:42] Voice 9: conscious of the status field is very limiting and they also conscious that some of the things

[0:09:49] Voice 9: at the beginning of the follow-up action list the first couple activities that talk about

[0:09:54] Voice 9: staff to develop an island stress fresh water sustainability policy document we put in the

[0:09:59] Voice 9: notes that are discussed in february to be included in the implementation plan

[0:10:02] Voice 9: notice that the responsibility only has william on that and that's not true

[0:10:06] Voice 9: we were talking about that realize that that it's not just his responsibility it's

[0:10:10] Voice 9: um other staff as well so i'll update that the next go around so that it's not just one person's

[0:10:15] Voice 9: name on it william does the technical and scientific stuff and he gets support for policy

[0:10:20] Voice 9: so that's true for uh those of the top three the number two number three so that's it

[0:10:27] Voice 15: excellent

[0:10:31] Voice 15: so i do have a question actually

[0:10:34] Voice 15: yep i know we're about to

[0:10:36] Voice 15: discuss the fresh water sustainability strategy plan

[0:10:40] Voice 15: but i see the target is november 2024 but i think in the uh proposal that's a different target

[0:10:49] Voice 15: that's one question and we can discuss it in the context of discussing the proposal

[0:10:55] Voice 15: and the other one is uh have you made any progress at all or do you have any ideas about the eelgrass

[0:11:00] Voice 15: us mapping and uh partnerships funding i'm just curious um sure i'd be happy to talk to that

[0:11:11] Voice 15: so i'll start

[0:11:13] Voice 15: can i just make a suggestion is it possible to put under activity put in a comment

[0:11:20] Voice 15: with a date so you know there's a target date and in progress but say underneath you just did

[0:11:27] Voice 15: capital letters comment date and blah blah blah whatever i think that would be quite helpful

[0:11:34] Voice 15: to

[0:11:37] Voice 9: the chair if i understand what

[0:11:38] Voice 15: kind of dates are you referring to what date i'm just saying

[0:11:42] Voice 5: that in these in

[0:11:43] Voice 15: these in these reports in general the you know you've said indeed that

[0:11:49] Voice 15: the status is very limiting but under activity you could just carriage return capital letters

[0:11:56] Voice 15: is comment with a date and then put in whatever might be helpful so that we don't look at this

[0:12:04] Voice 15: and think that's the same text for the last six months with no you know nothing further just an

[0:12:13] Voice 15: idea so

[0:12:16] Voice 9: through the chair if i don't

[0:12:17] Voice 15: understand i do yeah

[0:12:19] Voice 5: maybe i can comment

[0:12:19] Voice 9: um so i believe what

[0:12:21] Voice 9: trustee boland is saying is for example the second item there you'll see in brackets in the activity

[0:12:26] Voice 9: activity columns is discussed February 2024 to be absorbed into the implementation plan I do enjoy

[0:12:32] Voice 9: hearing the term carriage return that certainly reminds me back to my early typing days so there

[0:12:39] Voice 9: it is so no I am on page 11. what page are you on there Rob I think we have to go up the beginning

[0:12:46] Voice 9: of there we go so where it says 09 February 2022 activity number one you'll notice if you look in

[0:12:54] Voice 9: the activity it says that the regional planning committee requests staff develop an islands trust

[0:12:57] Voice 9: fresh water sustainability strategy policy document and then it's bracket discussed february

[0:13:03] Voice 9: 2024 to be absorbed to the implementation plan i believe that's what trustee boland is similarly

[0:13:08] Voice 9: saying

[0:13:09] Voice 15: that's exactly it and and that

[0:13:12] Voice 15: is perfect but if we could do a carriage return and a capital

[0:13:15] Voice 15: letter which would draw your attention to the fact that there's a comment and a date on it i can't

[0:13:21] Voice 9: I can't promise that the software allows a carriage return, but we can certainly be more diligent in updating this and I can certainly explore making, I know exactly what you're saying and I agree with you a certain paragraph to bring your eye to it.

[0:13:33] Voice 6: I'd

[0:13:33] Voice 9: be happy to update that and I agree the dates don't match the report and that that is my fault. So, excellent.

[0:13:40] Voice 5: Thank you.

[0:13:41] Voice 9: Attention to detail.

[0:13:44] Voice 5: Excellent.

[0:13:48] Voice 5: Okay. Any further questions on the follow up action list.

[0:13:55] Voice 5: um i i guess i will note i've i had spoken to staff um who it staff who were talking about this

[0:14:04] Voice 5: progress bar request um and so there is some work on that but there's there might be some

[0:14:12] Voice 5: questions coming back to trust council because qualifying um i guess the list of metrics of what

[0:14:19] Voice 5: what qualifies progress um you know does it need to be referred to another committee is staff

[0:14:26] Voice 5: working on it are they researching information i think staff is probably going to come back to

[0:14:32] Voice 5: trust council and ask for what do you you know what are the um the factors that need to be

[0:14:38] Voice 5: included because you can't just make a progress bar on you know an estimate of where we are in

[0:14:45] Voice 5: the in the task it's it's got to be defined a little bit more so um

[0:14:49] Voice 4: but but yeah trustee boland

[0:14:58] Voice 4: uh

[0:15:00] Voice 15: it's just an idea but you know if if we put those comments in to activity

[0:15:08] Voice 15: on a regular basis that would build a picture of what might be considered as indicators

[0:15:16] Voice 15: indicators you know um it would start to sort of you know if you did that and left the status as

[0:15:23] Voice 15: just a percentage or something but used an update to the activity as a way to capture what you want

[0:15:29] Voice 15: to say that would give us a sense of what it might be appropriate to put in to an indicator yeah

[0:15:36] Voice 15: perhaps

[0:15:37] Voice 5: text might be helpful um there might be another way to do it through i don't know the

[0:15:43] Voice 5: corporate planning process and how it's tied to strategic planning and how everything is

[0:15:48] Voice 5: referred to different departments so i think it is a bigger question um you know and i appreciate

[0:15:56] Voice 5: that staff sort of put in these comments to aid us um anyways i think we're getting a little bit

[0:16:03] Voice 5: too deep into this uh reporting out function so is there anything else actually i do have a question

[0:16:12] Voice 5: on um no actually that was good that's completed okay i'm all good if we want to move on and i

[0:16:23] Voice 5: apologize for messing up the agenda in the first 20 minutes of our meeting no all right so we've

[0:16:35] Voice 5: got a request for a decision and my apologies i did not offer the opportunity to um senior

[0:16:41] Voice 5: Senior Freshwater Specialist William Schulbaugh to do your introduction at the beginning, but perhaps you could do that and introduce the recommended options for freshwater sustainability strategy implementation on page 17 here.

[0:16:57] Voice 5: Turn it over to you.

[0:16:59] Voice 10: Thank you, Chair, for the day, Elliot.

[0:17:03] Voice 10: Yeah, my name is William Sheldon, the Senior Freshwater Specialist, and I'm humbled and

[0:17:10] Voice 10: grateful to be coming to you from Couch and traditional territories today, a beautiful

[0:17:16] Voice 10: day over here, had some nice rain charging up the aquifers.

[0:17:22] Voice 10: So yeah, I trust that, or I'm expecting, I guess, that the trustees on the RPC have read

[0:17:32] Voice 10: this request for decision and um this is uh recommended options for uh the freshwater

[0:17:40] Voice 10: sustainability strategy uh implementation for next year so um the the recommendation is to

[0:17:49] Voice 10: have the committee consider that staff report back to your regular business meeting in september

[0:18:02] Voice 10: with a draft business case for your review for the Islands Trust Area Freshwater Balance Project,

[0:18:09] Voice 10: which would be the continuation of the project that is undergoing on Gabriola this fiscal

[0:18:23] Voice 10: that was passed through Trust Council and is part of Gabriola Local Trust Committee's

[0:18:30] Voice 10: big project work. And to be clear, it's not lost on staff that we have an open follow-up action

[0:18:41] Voice 10: to deliver an implementation plan. And implementation planning shouldn't be

[0:18:49] Voice 10: conducted in a vacuum. However, there are considerable implementation options or steps

[0:18:58] Voice 10: or recommendations that are within the freshwater strategy,

[0:19:04] Voice 10: which was developed by the strategic round table.

[0:19:08] Voice 10: And the strategic round table is made of 23 individuals,

[0:19:11] Voice 10: including some trustees,

[0:19:13] Voice 10: which is the chair of this committee

[0:19:16] Voice 10: or the regular chair of this committee

[0:19:18] Voice 10: was on the strategic round table.

[0:19:22] Voice 10: So the intention is that staff are,

[0:19:28] Voice 10: are well we're working on that uh follow-up action and the delivery date was um set for

[0:19:35] Voice 10: later on in the fall time november and um and as staff we think that we can

[0:19:42] Voice 10: meet that um goal uh if if the committee is wanting to um i guess like not adjudicate

[0:19:56] Voice 10: that's not the right word but consider let's say that this recommendation a draft business case

[0:20:04] Voice 10: for a project for next year staff can provide it might not be a complete and holistic

[0:20:15] Voice 10: implementation plan but we could provide a draft implementation plan for for that meeting as well

[0:20:23] Voice 10: if that is going to help the committee make the decision.

[0:20:30] Voice 10: So I'm not sure, I'm going to ask the chair

[0:20:35] Voice 10: if there's more, I guess, description or analysis for me

[0:20:44] Voice 10: to offer you on what a freshwater balance is to begin,

[0:20:47] Voice 10: that's one or two,

[0:20:49] Voice 10: what a freshwater balance project will be,

[0:20:51] Voice 10: but that's would be laid out in the business case.

[0:20:54] Voice 10: I want to assure you that the Freshwater Balance is a project that, without a doubt, would be contained within an implementation plan in any shape or form.

[0:21:08] Voice 10: And it is one of the projects that reaches the many actions of the strategy across multiple programs.

[0:21:19] Voice 10: it's a project that can have a variety of options of scope and budget and that could be provided

[0:21:29] Voice 10: as options and for a draft business case um and um and also without a doubt a freshwater balance

[0:21:38] Voice 10: would um require engagement of partners and um some of those partners um may be the province

[0:21:46] Voice 10: And the province is interested in undertaking work like this in the Amish Trust area, as well as it should involve some regional districts.

[0:21:56] Voice 10: And that was the exciting target of undertaking work at the Gabriola local trust area, because the regional district there has a drinking water and water protection program.

[0:22:12] Voice 10: And they're very interested in this kind of work and have set frameworks around some of the data that goes into a project like this.

[0:22:21] Voice 10: So there's cost savings for that particular island.

[0:22:25] Voice 10: And so it's going to be, it's almost like a phase one or preliminary phase for the larger project, which is part of this recommendation.

[0:22:41] Voice 10: And I would also like to, I guess, announce to the Regional Planning Committee, because I wasn't aware of this information at the time of the preparation of this report.

[0:22:55] Voice 10: It was released following, or I was made aware of it following, that the Watershed Security Strategy and Fund, which has been developed over the last two years,

[0:23:05] Voice 10: Um, the fund part of that is, is now, um, being realized and funding applications are being open, uh, to, um, to organizations. And I checked with our grants manager and Islands Trust is a eligible receiver, um, pardon the American football pun, um, for, for, for this grants.

[0:23:32] Voice 10: And one of the funding streams is watershed governance and planning, and a holistic freshwater balance considers watershed resiliency.

[0:23:43] Voice 10: And that includes everything with ecosystem needs, community needs, future community aspirations, and Indigenous resurgence to the islands, you know, a holistic look into the future considering climate change and reconciliation.

[0:24:10] Voice 10: So, I would offer that one of the options in the draft business case can speculate on that funding and whether we are successful in that application or not is to be determined.

[0:24:33] Voice 10: However, if the Regional Planning Committee does request staff to report back on providing

[0:24:43] Voice 10: draft business case, that essentially would signal to staff that it would be a good idea

[0:24:51] Voice 10: to seek out alternative funding measures for this project, which would be, at this time,

[0:24:58] Voice 10: the watershed security strategy and or this sort of water such security fund and just to to to

[0:25:08] Voice 10: bring it full circle and this would be my last point that the island stress freshwater sustainability

[0:25:13] Voice 10: strategy was funded by the healthy watersheds initiative uh one of 100 projects in the province

[0:25:21] Voice 10: at 26 million dollars i think and and that was the pilot or the case study or the initial initiative

[0:25:30] Voice 10: that informed the watershed security strategy and fund and at the healthy watersheds um kind

[0:25:40] Voice 10: of closing symposium um which i which i attended um there that the announcement was made that day

[0:25:47] Voice 10: on like coming on the coattails of this very successful um initiative which island stress was

[0:25:55] Voice 10: included in and so this um the freshwater balance and and and looking at how we're going to implement

[0:26:04] Voice 10: this over many years um would would be um it's it's it's harmonious with with the watershed

[0:26:14] Voice 10: security strategy and finding the timing's right. And if I were to offer this analysis and I would

[0:26:23] Voice 10: look to regional planning manager Kojima to maybe elaborate on this more, there is a timing

[0:26:31] Voice 10: issue here. And if the regional planning committee chooses not to have staff return

[0:26:38] Voice 10: turn with this business case. It creates a timeline issue to undertake project work for

[0:26:49] Voice 10: next fiscal. And then, I mean, I don't need to remind you, but then the following fiscal is the

[0:26:56] Voice 10: election year. So timing is quite critical on undertaking work. And that's why staff have

[0:27:07] Voice 10: move this request for decision in front of providing you an implementation plan which

[0:27:14] Voice 10: the follow-up action list says noted for november and um with with that i i will um

[0:27:21] Voice 10: i'll perhaps just turn it back to the chair and and and sheriff if you want to um i had those

[0:27:27] Voice 10: two questions if you want me to elaborate more on what fresh water balances or what the fresh

[0:27:31] Voice 10: water balance project, maybe, or if you'd like to ask for more analysis from Director or Regional

[0:27:39] Voice 10: Planning Manager. Thanks.

[0:27:40] Voice 5: Thanks, William. And I appreciate the context and the rationale for

[0:27:49] Voice 5: putting the business case ahead of the implementation plan. I guess my only question

[0:27:55] Voice 5: before I'll turn to trustees, and trustees, if you can ask questions for clarity first,

[0:28:02] Voice 5: And then so we're clear on what this request for decision is about. And then if we want to dive into the project itself and associated elements, I think that would be a good course.

[0:28:16] Voice 5: Of course. But I guess my question for clarity is when we're talking a business case, I always think of business cases being we're going to trust counsel for funding.

[0:28:27] Voice 5: You know, here's the money we need for the next fiscal. We debate it, prove it or not.

[0:28:32] Voice 5: But are you suggesting that because the watershed security strategy and fund application is now open, that, you know, applying for that grant would be part of the business case?

[0:28:49] Voice 5: And so funding it through alternative means, we're not necessarily going just to Trust Council.

[0:28:53] Voice 5: We're looking for these timely grant applications as well.

[0:28:58] Voice 10: Yeah, thank you for the question, Chair.

[0:29:00] Voice 10: Um, yeah, so I, um, similar to the, the, um, to the current freshwater balance project, which is

[0:29:09] Voice 10: like being, being rolled out right now, where we're designing the request for proposal. Now,

[0:29:16] Voice 10: um, there's essentially two sides to this. There is, uh, kind of technical scientific work,

[0:29:22] Voice 10: more of like freshwater, but like water budgeting stuff. And, and then the, there's a whole other

[0:29:30] Voice 10: side to a holistic freshwater balance and that's uh communication and coordination with um

[0:29:37] Voice 10: on island community groups um uh i i don't want to say it i think analysis is not the right word

[0:29:46] Voice 10: but for the lack of better word right now like analysis of first nation needs and and

[0:29:53] Voice 10: and understanding and communicating with them.

[0:30:00] Voice 10: And having First Nations as a partner to understand how freshwater balance and freshwater sustainability looks like in 100 years, 1,000 years, there's a holistic side to this.

[0:30:18] Voice 10: And I think that's where budgets are kind of in the nebula.

[0:30:23] Voice 10: Eli, so for that reason, I would suggest that the business case would be asking trust counsel

[0:30:33] Voice 10: for budget.

[0:30:34] Voice 10: And then if we're successful, like as kind of like the base of the project, and then

[0:30:41] Voice 10: if we're successful in the watershed security fund, that would facilitate increasing the

[0:30:50] Voice 10: scope of the project.

[0:30:51] Voice 10: It wouldn't replace the funding for the project, and that's for two reasons.

[0:30:58] Voice 10: One, I think it's beneficial to undertake both, and I think that with funding, we would

[0:31:05] Voice 10: have the capacity to have a very robust project that includes those goals, and now with increased

[0:31:16] Voice 10: with increased capacity over at TAS, it's possible that there's going to be some good

[0:31:25] Voice 10: interdepartmental work there, and especially with communications, and really look at that

[0:31:30] Voice 10: and understand how we can engage in the community to understand more of the societal

[0:31:39] Voice 10: vital and, um, aspects of, of the project, which leads back to the technical, like understanding

[0:31:44] Voice 10: more on how much water is being used with it's, it's very difficult to know that without engaging

[0:31:50] Voice 10: with the community. Um, and, and so, and, and in the absence of us getting the funding, um, if

[0:31:58] Voice 10: we're not successful, then there, there will still be a baseline project to carry on the book. So

[0:32:04] Voice 10: So it would be, there would be an ask to trust council for a dollar amount.

[0:32:09] Voice 10: I don't know what that is yet.

[0:32:10] Voice 10: That's what the draft business case is for.

[0:32:12] Voice 10: That is going to require staff analysis and understanding the scope.

[0:32:17] Voice 10: And then also through our application process to the watershed security fund, we'll understand scope more.

[0:32:30] Voice 10: So, yeah.

[0:32:31] Voice 10: So hopefully that answers your question.

[0:32:35] Voice 5: Somewhat.

[0:32:35] Voice 5: but i'll turn to the committee members and so i recognize trustee boland and then trustee campbell

[0:32:40] Voice 5: and then trustee patrick hello glad you could join us trustee patrick um

[0:32:46] Voice 15: you know let's uh

[0:32:47] Voice 15: let trustee patrick go first because your time might be short so i'm happy to allow her to jump

[0:32:54] Voice 15: the queue thanks well

[0:32:58] Voice 16: that's awful kind because my time is short i'm literally gonna have to ask

[0:33:00] Voice 16: a question and run i apologize i have a conflicts uh out the yin yang um thank you william my my

[0:33:09] Voice 16: you you bring up the fact that the this funding stream is now available and open and i think this

[0:33:15] Voice 16: is an example of where we need to be strategic with our strategic thinking and planning what is

[0:33:21] Voice 16: the highest and best use for that grant fund what are we prepared to go for i look at you know salt

[0:33:27] Voice 16: spring and and the southern gulf islands are having conversations with the regional district

[0:33:33] Voice 16: about governance and watershed governance and moving into something that could be quite exciting

[0:33:38] Voice 16: with watershed governance better set for a region is that a better and higher use and do we only get

[0:33:43] Voice 16: one grant application and um you know so that we're not having competing uh requests for money

[0:33:49] Voice 16: across here so i think that's my only concern is that we're taking opportunities as they come up

[0:33:54] Voice 16: with where our thoughts are at the moment rather than being completely strategic as to what is the

[0:33:59] Voice 16: best um best thing to do now or to use this funds to leverage this and and so forth and that that's

[0:34:06] Voice 16: my point is sort of bringing this together a bit more cohesively uh

[0:34:13] Voice 10: yeah through the chair yeah

[0:34:14] Voice 10: thanks for that uh trustee patrick i i think that you have your finger on the pulse of regional

[0:34:19] Voice 10: districts a little bit better than i do except for rdn i i like that program's dear to my heart and

[0:34:23] Voice 10: and I know it quite well. On the provincial side, I've been in conversations with staff

[0:34:29] Voice 10: with the province from different ministries, including Ministry of Health. And what they've

[0:34:36] Voice 10: been really interested in is saltwater intrusion and water balance. Authorizations is really

[0:34:42] Voice 10: interested in water balance and allocation plans, which are really old. And then the health side's

[0:34:48] Voice 10: really now focused on saltwater intrusion because they're seeing an increase in saltwater intrusion

[0:34:53] Voice 10: risk due to increase in people coming to the islands so um but i yeah i agree with you it

[0:35:02] Voice 10: we really need to have a strategic approach to how we ask for money and and i think like

[0:35:07] Voice 10: nurse has been really good with that and we've been good with that with the freshwater

[0:35:10] Voice 10: sustainability strategy thus far um like i i guess i'm wondering um trustee patrick are you

[0:35:18] Voice 10: Are you are you suggesting that that strategic should should be a conversation with the regional planning committee or are you like requesting staff to be very strategic on what we ask for?

[0:35:33] Voice 10: Because we can't wait till your next business meeting to ask you what you want to work on because the funding call would be over.

[0:35:42] Voice 10: So so the timing is really tight. And like I said, the timing is really tight for the for the fund.

[0:35:48] Voice 10: And I just found out about it now, and it's going to close at the end of July.

[0:35:54] Voice 16: I mean, my point was that if we had a clear implementation plan that had all of our competing priorities across the Islands Trust mapped out better, yes, we don't want to lose a funding request, and we want to make sure we get every penny we can.

[0:36:09] Voice 16: But we want to also make sure it's going to the highest and best use.

[0:36:12] Voice 16: right

[0:36:13] Voice 10: and and like i mean not to be argumentative but um like the freshwater balance is top of the

[0:36:20] Voice 10: list has to be but i can't think of any other thing that we'd undertake that wouldn't be that

[0:36:26] Voice 10: it's not internal like internal to the island stress like implementation plan we need it uh

[0:36:32] Voice 10: creating an interdepartmental team need it technical advisory committee need it but all

[0:36:37] Voice 10: those are really like like internal we we don't really need to ask to the watershed security fund

[0:36:43] Voice 10: to undertake that work i mean we we we could but i don't think that's going to cost much money or

[0:36:48] Voice 10: money at all it's just a lot of staff time to do that i i can't foresee another project um that

[0:36:56] Voice 10: that doesn't have the ability to to then take in funding and then and then divert that funding

[0:37:03] Voice 10: within a project two areas of value right like like under the freshwater balance if we just want

[0:37:09] Voice 10: to focus on indigenous reconciliation under freshwater balance for a year we can do that

[0:37:18] Voice 10: so but with that funding is what i'm saying so um i i guess my my solution to that is that our

[0:37:27] Voice 10: funding request would be general for for this umbrella project and then and then through like

[0:37:33] Voice 10: with the with through some strategic planning on the project we can refine what where we'll focus

[0:37:39] Voice 10: focus our efforts for the project next fiscal and I don't know if we lost trustee Patrick but

[0:37:45] Voice 10: I hope that kind of gives some background to that lots

[0:37:52] Voice 5: of moving parts here um and definitely lots

[0:37:54] Voice 5: lots to talk about uh trustee Patrick are you with us it looks like she's gone um we'll turn

[0:38:02] Voice 5: back to trustee Boland and then Campbell um

[0:38:10] Voice 15: I find it very difficult to have this conversation

[0:38:12] Voice 15: and to respond to this request I am very frustrated I go back so I thought okay let's go

[0:38:20] Voice 15: back to the freshwater strategic plan and look at those action items the timelines the estimated

[0:38:28] Voice 15: costs in fact there's like three pages at the bottom about progress reporting and indicators

[0:38:34] Voice 15: it's very very specific and in my view we've had none of that we have had a lot of activity

[0:38:41] Voice 15: and we've approved business cases and funding and we basically pretty much never get a written

[0:38:51] Voice 15: report and we sometimes get a verbal report so you know I would ask last year there was funding

[0:38:57] Voice 15: funding approved for Salisbury Island for several projects.

[0:39:03] Voice 15: And, you know, yes, it's Salisbury Island, but on the other hand,

[0:39:07] Voice 15: it's fresh water sustainability for the islands in general.

[0:39:12] Voice 15: I don't know if any reports on those projects exist.

[0:39:16] Voice 15: And then we did fund, you know,

[0:39:18] Voice 15: creation of a web portal and island profiles for your co-op student.

[0:39:23] Voice 15: I don't know if there's been any progress in any of that.

[0:39:26] Voice 15: But when you talk about the water balance, I understand what water balance is, but I have absolutely no idea how we can.

[0:39:34] Voice 15: Is that per island, per reservoir, per aquifer?

[0:39:39] Voice 15: And if I look at the, you know, the original freshwater strategy and one of the progress indicators was, you know,

[0:39:50] Voice 15: critically early to actually inventorize and describe gaps in data.

[0:39:57] Voice 15: and to provide a state-of-the-island freshwater report.

[0:40:02] Voice 15: And I don't think we've had that,

[0:40:06] Voice 15: and I think that would be critical to underpin what we're doing.

[0:40:09] Voice 15: If we don't go back and look at those progress indicators

[0:40:14] Voice 15: and understand what we've done and what the gaps are,

[0:40:18] Voice 15: then we are just changing the language.

[0:40:22] Voice 15: I mean, in your proposal, you say we've decided we're going to call it

[0:40:26] Voice 15: this and if you want me to explain that uh tell me well i'm sorry but i i just feel that we are

[0:40:37] Voice 15: we're lacking um project progress and a clear understanding of what's being achieved um and

[0:40:48] Voice 15: you talk about engaging with community sorry

[0:40:50] Voice 10: not to cut you off trustee like you're

[0:40:52] Voice 10: there's a lot

[0:40:53] Voice 10: you're throwing at me and i would just like to

[0:40:55] Voice 10: maybe take it in stride here sorry through the

[0:40:57] Voice 10: chair so so let me let me address one thing so the the freshwater uh sustainability strategy

[0:41:04] Voice 10: reporting we we provided that as as a an option and it was not um undertaken by the rpc at the

[0:41:11] Voice 10: time so so that i'm

[0:41:13] Voice 15: sorry through the chair can you elaborate on that i don't understand your

[0:41:18] Voice 15: well

[0:41:18] Voice 10: it's not i mean that's not part of that that part of the program was i i don't want to go back

[0:41:27] Voice 10: into the history of the rpc right now because i don't have that in front of me but i don't

[0:41:31] Voice 15: understand your answer i'm talking about the progress indicators and reporting i i'm i'm

[0:41:38] Voice 10: addressing i'm i'm addressing what you're pulling from the sustainability strategy and and

[0:41:44] Voice 10: and the

[0:41:45] Voice 10: the state of the freshwater report is a particular program and that particular program has not been

[0:41:50] Voice 10: actioned so so that that's that's that's outside of uh and i agree with you this um this uh

[0:41:57] Voice 10: Gareth J. Progress indicators that you're describing and and that that is it it i'm just trying to understand if you want progress indicators on like what staff are working on or the progress indicators.

[0:42:13] Voice 10: indicators that are supposed to be involved in the state of the freshwater report because

[0:42:19] Voice 10: staff did provide that as an option and and it wasn't that that's that's not an option that the

[0:42:27] Voice 10: rvc um requests the staff to undertake like we we're not doing a state of a freshwater report

[0:42:32] Voice 10: um and i'm i'm unsure of the salt spring projects you're speaking of i i don't know what that is

[0:42:42] Voice 10: um are

[0:42:44] Voice 5: you referring to swipa um trustee boland the yeah well that is a totally separate um

[0:42:52] Voice 5: but

[0:42:52] Voice 15: those are those are data gathering like if i go to the strategic plan it talks about

[0:42:59] Voice 15: monitoring wells and water tables and i know that that was implemented partially to some degree in

[0:43:06] Voice 15: salisbury island i would love to know how successful that was and whether we should

[0:43:11] Voice 15: roll it out across other islands um anyway we're getting off topic we're getting into the weeds but

[0:43:19] Voice 15: there are weeds that are important to me and they're symptomatic of the fact that

[0:43:22] Voice 15: um i don't understand why an implementation plan as requested from you can't actually

[0:43:32] Voice 15: be developed in parallel with an a funding request because one aspect of that implementation plan

[0:43:40] Voice 15: could be chosen to go forward for funding.

[0:43:44] Voice 15: In fact, I don't know how you can just select.

[0:43:47] Voice 5: Ask your question, Trustee Boland.

[0:43:50] Voice 5: That was a great question.

[0:43:51] Voice 5: Could

[0:43:52] Voice 15: you not develop the implementation plan as requested

[0:43:56] Voice 15: and select one aspect of that

[0:43:59] Voice 15: and put it forward as a request to the province?

[0:44:05] Voice 10: Well, that's exactly what this request for decision is.

[0:44:08] Voice 10: we're working on an implementation plan and the one request that we're going to put towards the

[0:44:14] Voice 10: province is freshwater balance and that is like the shining star of an implementation plan for

[0:44:20] Voice 10: the freshwater sustainability strategy

[0:44:25] Voice 5: that's what this is

[0:44:26] Voice 5: i guess i see your challenge at

[0:44:32] Voice 5: trustee boland that we don't have sort of the plan laid out and then nested within it that's

[0:44:37] Voice 5: the business case for this and that um so this is yeah an

[0:44:42] Voice 10: implementation sorry through the chair

[0:44:45] Voice 10: an implementation plan won't have associated business cases with it an implementation plan

[0:44:49] Voice 10: will will determine in in a triage priority way um under the capacities of the organization

[0:44:59] Voice 10: um what can be done on a year-to-year basis and so when that year comes then staff requests to

[0:45:07] Voice 10: the regional planning committee to report back to them with the business case this is how an

[0:45:13] Voice 10: implementation plan will be actioned is is this request for decision it will be exactly like this

[0:45:19] Voice 10: so in the future five years down the road if we say you know we need a integrated model of salt

[0:45:27] Voice 10: or storm water whatever then and if that's part of the implementation plan um and if that

[0:45:34] Voice 10: implementation plan is agreed upon then you know that the implementation plan should be five years

[0:45:41] Voice 10: so of course that's going to straddle uh rpcs um the the the trustee roster so then when that

[0:45:50] Voice 10: fourth year comes along we would then look at the implementation plan and say okay for the fifth

[0:45:56] Voice 10: year we think we're going to do stormwater management planning i mean as an example

[0:46:00] Voice 10: pool. And so staff would come with a request for decision to the RPC saying, would you like us to

[0:46:07] Voice 10: undertake this work as part of the implementation plan? Is that meeting community need and the

[0:46:14] Voice 10: political will of the day? And if so, then staff return to it with a business case, likely in the

[0:46:20] Voice 10: fall, to then be put into the budget in the winter and pass in the spring. And that's where we are

[0:46:27] Voice 10: are right now. And staff have been working on the implementation plan. We're just bringing you

[0:46:36] Voice 10: the project that is in the implementation plan for next year. And we're just bringing it now

[0:46:45] Voice 10: because this is the funding cycle.

[0:46:57] Voice 5: I think people are frozen for me,

[0:47:00] Voice 5: so I'm going to keep my video off. And I just want to recognize Trustee Campbell's been waiting for

[0:47:05] Voice 5: for a long time. But Director Cermak, you have your hand up. Is that an answer to Trustee Boland's

[0:47:10] Voice 5: question or to clarify? And then we'll go to Trustee Campbell.

[0:47:14] Voice 9: Madam Chair, please let Trustee

[0:47:15] Voice 9: Campbell go first. He's been very patient. I can wait.

[0:47:18] Voice 5: Okay, thanks. Go ahead there, Aaron.

[0:47:22] Voice 12: I just, I think I understand or I sympathize a little bit with what Trustee Boland

[0:47:31] Voice 12: And it is saying, and I find this topic at RPC since we started our term, the freshwater sustainability project or a variation of it seems to pop up quarterly at each of our meetings.

[0:47:59] Voice 12: There has been some sort of discussion or request for decision at each of them, and it doesn't feel like each time we've gone anywhere with it as far as moving forward and accomplishing anything.

[0:48:17] Voice 12: And I know that we've talked about an implementation project more than once, and it's hard to understand how things are being prioritized in working towards actually completing something that we can say that we have done,

[0:48:38] Voice 12: or that we've actioned out and we've gotten to the end and we have an answer or a stepping stone accomplished to move forward to the next thing.

[0:48:48] Voice 12: And I just, I don't understand the prioritizing of these things when we talk so much about challenges with staffing, challenges with budget.

[0:49:03] Voice 12: it and it just seems like we're layering one more spend of even just a spend of time on top of

[0:49:14] Voice 12: a project or a request that we we haven't finished already i don't know if that makes

[0:49:21] Voice 12: sense it just seems like we're not getting anywhere with the the talks that we have about

[0:49:25] Voice 12: this each each quarter in our meetings so i'm kind of i guess a little bit frustrated but also

[0:49:33] Voice 12: so curious like how are we accomplishing anything right now with these discussions over and over

[0:49:39] Voice 12: again um

[0:49:43] Voice 10: yeah yeah thank

[0:49:44] Voice 5: you for that trustee campbell um there is a question so how are we

[0:49:49] Voice 5: monitoring progress i guess on the actions that we've uh or trust council rather has authorized

[0:49:57] Voice 5: and just a reminder that rpc is you know not holding the project we are offering recommendations

[0:50:04] Voice 5: recommendations but um yeah that's a good question what where is our progress to date

[0:50:08] Voice 5: on the various water initiatives um yeah

[0:50:14] Voice 10: so um yeah through the chair we have a follow-up action

[0:50:16] Voice 10: list right and so so the the actions the the the recommendations that come from from the rpc are

[0:50:24] Voice 10: are either in the follow-up action list or the recommendations and and and currently uh there's

[0:50:30] Voice 10: two that are associated with the project, and that's for an implementation plan and

[0:50:36] Voice 10: for a follow-up action list, or sorry, frequently asked questions.

[0:50:43] Voice 10: And so those two are under development, and this meeting right now, discussing this request

[0:50:50] Voice 10: for decision is is a resultant of two to three months of of staff prioritizing implementation

[0:51:01] Voice 10: of the regional of the freshwater sustainability strategy it's not the only thing i'm doing of

[0:51:06] Voice 10: course as you know i'm on on other ltcs and other projects i'm working on it but this is

[0:51:12] Voice 10: this is one of the main deliverables of that follow-up action um and call it maybe an interim

[0:51:19] Voice 10: term deliverable, because that implementation plan is targeted for a November delivery.

[0:51:29] Voice 10: And I'm really unaware of other, like, recommended direction from RPC, like, I'll maybe turn

[0:51:44] Voice 10: to Director Cermak on this, surrounding the freshwater sustainability strategy.

[0:51:52] Voice 10: We are getting really close on the Freshwater Atlas, which is one of the

[0:52:01] Voice 10: large communication devices of the strategy. And staff did two webinars in November,

[0:52:14] Voice 10: january and february for um for the strategy itself so that was some outreach that we provided

[0:52:20] Voice 10: um i

[0:52:22] Voice 12: i didn't it wasn't meaning it to be sort of like a a request for an accounting of

[0:52:29] Voice 12: of what's going on i just am i just i don't when i when i sit down and read these things you just

[0:52:38] Voice 12: don't get a feel for for what is being accomplished on what we've already talked about versus

[0:52:45] Voice 12: versus versus where we're going forward and and so that is where the struggle comes that

[0:52:52] Voice 12: where it looks like we're adding another task on top that will just mean that the it takes until

[0:53:00] Voice 12: November to get something done as opposed to getting it done in September I've never worked

[0:53:05] Voice 12: that way so I don't understand I've always worked project-based go at it get it done move on to the

[0:53:13] Voice 12: the next thing get it done move on to the next one and it feels like we're layering things on top

[0:53:18] Voice 12: to that will only mean that it takes longer to get an implementation study done why couldn't we

[0:53:26] Voice 12: do it in september instead of in november you know if it's slated to be i don't know if that

[0:53:34] Voice 12: makes sense and it's maybe an unfair question in in this this at this stage i just that's all

[0:53:43] Voice 12: So that's all

[0:53:44] Voice 10: I'm going to

[0:53:44] Voice 12: try to express.

[0:53:46] Voice 10: Yeah, no, Trustee Campbell, I don't think it's a fair question at all.

[0:53:49] Voice 10: And I express my frustrations today to Director on how staff are working on this RFD and implementation plan for the last two, three months, just trying to find and trying to do an analysis on our capacity, on what we can accomplish next year.

[0:54:10] Voice 10: And there's a lot to go into this.

[0:54:12] Voice 10: and then boom it lands on your agenda package and boom we're in the meeting and then you get my face

[0:54:15] Voice 10: in your face and it's like is that the right way to strategically do this and and so i'm not sure

[0:54:22] Voice 10: the answer to that like it like i i'm open to a lot of different options to writing a uh like a

[0:54:30] Voice 10: holistic staff report on the the strategy and and what we've accomplished so far that but that takes

[0:54:36] Voice 10: time i'm i i'm interested in doing a special workshop just on fresh water like like there's

[0:54:42] Voice 10: there's a lot of options to to perhaps address your your your concern because i feel it too

[0:54:48] Voice 10: right like there there's a lot my first draft of this of this request for decision was twice as

[0:54:55] Voice 10: long but but you're not gonna sit through that right so so we tried to say okay well let's just

[0:55:02] Voice 10: focus on freshwater balance and there's this like in all these inherent things that that that are

[0:55:09] Voice 10: are part of this decision making that that essentially were edited out of my first draft

[0:55:14] Voice 10: and and and so i i i i agree with you and and this is definitely not perfect um what what i

[0:55:23] Voice 10: what i will provide is that this is not adding anything on top of next year once once fiscal

[0:55:30] Voice 10: year 25, 26 starts, there's essentially a fresh slate. This would be the poster child project

[0:55:40] Voice 10: that we'd be working on. And there's a lot of moving parts this year, deliverables that

[0:55:45] Voice 10: are closing out at the end of the fiscal year, including the Gabriola freshwater balance project.

[0:55:53] Voice 10: And this would continue on that work. And this would be essentially all hands on deck would be

[0:55:59] Voice 10: this project the of course there's this planning stage now where you have to draft a business case

[0:56:04] Voice 10: and and the timing's weird and it's before the implementation plan but the implementation plan

[0:56:09] Voice 10: was was this fiscal's like that's our responsibility for this fiscal including me doing my work with

[0:56:16] Voice 10: gabriel ltc and others but for the rpc our our responsibility is communicating the strategy

[0:56:21] Voice 10: which we we've been doing um well that was our last fiscal but we're going to continue this

[0:56:26] Voice 10: fiscal with the freshwater atlas being rolled out and there's likely going to be some communication

[0:56:32] Voice 10: and outreach around that and the implementation plan if if we don't get a business case in

[0:56:38] Voice 10: the stream now when when it comes to our fresh slate starting next fiscal we won't have

[0:56:44] Voice 10: um we won't have direction to to take on a project so then so then we'd just be doing

[0:56:50] Voice 10: internal work and and that's part of the alternative recommendations of this report

[0:56:59] Voice 5: Okay, thank you for that.

[0:57:02] Voice 5: Trustee Campbell, I do hear your question.

[0:57:08] Voice 5: Let's keep working through it.

[0:57:10] Voice 5: This is a really good conversation, so no bad questions.

[0:57:14] Voice 5: I'm going to turn to Director Cermak.

[0:57:15] Voice 5: Maybe you can clarify or add anything at this point, and then Trustee Graham.

[0:57:22] Voice 9: Thank you, Chair of the Day.

[0:57:24] Voice 9: I like that expression, Elliot.

[0:57:26] Voice 9: So I just wanted to remind the group a bit,

[0:57:29] Voice 9: just pull back a tiny bit I think your questions are very probing and some of

[0:57:34] Voice 9: the commitments that staff have made to the RPC and one is to report back more

[0:57:39] Voice 9: regularly so you can contribute and direct and guide this project as you

[0:57:44] Voice 9: feel fit so that's a commitment we made so we're not so elusive and and so

[0:57:50] Voice 9: you're much more involved because it's one of your top three priorities so we

[0:57:54] Voice 9: do plan on reporting regularly on progress and we're that's of course a

[0:57:58] Voice 9: work in progress as we do that because it only was made officially your top priority what in

[0:58:02] Voice 9: april or whatever it was very recently and so as we go through the machinations of making that a

[0:58:08] Voice 9: reality we can we can shape it to whatever the best way to report back is we'll open to that

[0:58:13] Voice 9: feedback generally that's in a briefing right and of course the same thing is true about as we do

[0:58:20] Voice 9: strategic planning you know we're going through a corporate planning process which involves

[0:58:24] Voice 9: strategic planning which will involve me rolling out a departmental work unit plan and it'll

[0:58:28] Voice 9: trickle down to respective committees which will then all tie back into this longer fiscal look at

[0:58:36] Voice 9: how we do projects we're trying to you know project to five years down the line so that we

[0:58:40] Voice 9: don't have to um you know so you're you're locked into your your priorities and we're focused on

[0:58:46] Voice 9: those a little bit better so uh corporate wide i think we're looking to answer some of those

[0:58:51] Voice 9: those questions about a better way. This is a great litmus test, this type of project. How do

[0:58:56] Voice 9: we project, you know, five years, 10 years down the line? How much do we commit to it? And then

[0:59:01] Voice 9: can we work, be a little more flexible so that the RPC can respond to it? So that I just want

[0:59:06] Voice 9: to remind you that that's all happening live as we speak. We can't in this particular project

[0:59:11] Voice 9: answer all those questions right now. But probably what's most important, what I'm hearing is most

[0:59:17] Voice 9: the trustees are expressing a desire to see an implementation plan and i won't rationalize why

[0:59:22] Voice 9: you want that it makes all the sense in the world to me and we are working on that the reason you're

[0:59:27] Voice 9: getting this report is to update you that we're working on it as we have gone through that process

[0:59:33] Voice 9: this water balance is is kind of a live topic that's happening in ocp it touches all of the

[0:59:39] Voice 9: strategic or not all but a lot of the strategic plan and it is what we're projecting as one of

[0:59:46] Voice 9: of the key projects that will come out of the implementation plan.

[0:59:49] Voice 9: I think really called it the shiny star or something like that.

[0:59:53] Voice 9: And so we're, we're trying to be proactive in keeping work actually

[0:59:58] Voice 9: happening as opposed to just making.

[1:00:00] Voice 9: lot of plans and stuff for you to review we're coming back with that but we're trying to keep

[1:00:03] Voice 9: this this ball moving and this these projects are really touching ltc work it's touching the

[1:00:10] Voice 9: the mapping project that we have the suitable land analysis this is like this is really at the core

[1:00:16] Voice 9: of where staff think we're going and what we're trying to do because of the unfortunate sort of

[1:00:22] Voice 9: fiscal reporting mechanism we have we need your direction to come back with the business case

[1:00:26] Voice 9: And so it's not like we're trying to steer you somewhere else. We're just trying to keep the ball rolling while we report back with your implementation plan. So I hope that's of some assistance. That's just my high level contribution.

[1:00:39] Voice 9: contribution. And I

[1:00:42] Voice 5: do, so just at that point, and I don't want to interject myself in the

[1:00:48] Voice 5: speaker's list, I apologize, but this is still a strategic priority of Trust Council. And so

[1:00:54] Voice 5: we don't really have, we're going back to Trust Council, I'll remind everyone in June,

[1:01:01] Voice 5: to talk strategic planning and so i guess the question in my mind at this point is if priorities

[1:01:09] Voice 5: shift and fresh water sustainability water balance is deemed not a priority like

[1:01:20] Voice 5: what happens then um to in-stream projects and to to all of that so just a reminder this has to be

[1:01:30] Voice 5: be owned by Trust Council, we can make recommendations and then do the work that

[1:01:34] Voice 5: Trust Council directs us and then work with staff on that work. But I guess I was hoping as well to

[1:01:42] Voice 5: see a more comprehensive layout, I guess, and similar to the housing strategy that we've got

[1:01:55] Voice 5: with this multi-year sort of different initiatives and actions that are being undertaken and when we

[1:02:02] Voice 5: We can expect to pick those up somewhat in a more organized fashion.

[1:02:07] Voice 5: I think that was perhaps what I was hoping to see with an implementation plan.

[1:02:14] Voice 5: So perhaps that was all edited out.

[1:02:17] Voice 5: So anyway, that's my two cents.

[1:02:18] Voice 5: I'll go to trustee Graham.

[1:02:19] Voice 5: Oh, yes.

[1:02:21] Voice 5: I

[1:02:21] Voice 9: just want to respond.

[1:02:22] Voice 9: And I don't know if I'm being clear enough is that we are working on that and we will

[1:02:27] Voice 9: report back on it as soon as we can.

[1:02:30] Voice 9: It's just this, we just didn't have time to report back at this meeting.

[1:02:33] Voice 5: Okay. Fair enough. Trustee Graham.

[1:02:39] Voice 8: A very interesting conversation about a very large topic.

[1:02:45] Voice 8: And I appreciate the questions asked by my fellow trustees.

[1:02:50] Voice 8: It helps me to work this request.

[1:02:54] Voice 8: It just seems like a simple request.

[1:02:56] Voice 8: My initial concerns were, well, you know, it's a business case. Okay.

[1:03:01] Voice 8: Okay, so how deep will this business case go?

[1:03:04] Voice 8: But I'm not going to worry about getting those answers.

[1:03:06] Voice 8: I'll wait until I see the business case, and then we can discuss whether it went too far, not far enough, too expensive, not expensive enough, blah, blah, blah.

[1:03:15] Voice 8: Implementation plan is being worked on.

[1:03:16] Voice 8: That's good.

[1:03:17] Voice 8: This sounds like the freshwater balances.

[1:03:21] Voice 8: I can't remember what Director Shoba called it, the shining star or something to look up to.

[1:03:29] Voice 8: And it makes perfect sense.

[1:03:30] Voice 8: So, you know, water in, water out. It doesn't get much simpler than that, but it's profoundly impact on all the islands and each island differently, which I find interesting.

[1:03:40] Voice 8: I think I've heard enough and I can't, I don't need clarity anymore.

[1:03:47] Voice 8: I'm prepared to make the motion if the chair feels we've had enough conversation on this.

[1:03:52] Voice 8: So I will put that opportunity on up. If you would entertain a motion, I would be happy to make one.

[1:04:02] Voice 5: Well, I think just to respect the other folks who may have another question, let's turn to Trustee Boland and ask if there are any final questions or clarifications.

[1:04:14] Voice 5: And it may be that we want to dive a little bit more into the water balance project itself.

[1:04:19] Voice 5: So I just want to hold that motion and thank you for offering that.

[1:04:24] Voice 5: Trustee Boland?

[1:04:26] Voice 15: I would like a verbal and a short, please, update on the scope of the water balance, like what would be intended to be in it.

[1:04:35] Voice 15: and secondly I would like in the implementation plan to see a reflection of what has been done

[1:04:43] Voice 15: to date starting with the proposal from the strategic plan like start with that and go

[1:04:53] Voice 15: forward and tell us what has been done what hasn't been done what the deliverables are to date because

[1:05:00] Voice 15: because in my head, it's just a complete mush.

[1:05:03] Voice 15: So I'd appreciate that the implementation plan

[1:05:06] Voice 15: included a comprehensive look back

[1:05:09] Voice 15: because we're four or five years into this

[1:05:12] Voice 15: and it's not clear.

[1:05:15] Voice 15: It's, anyway, so I'd appreciate like three sentences

[1:05:19] Voice 15: on the scope of the water balance project.

[1:05:23] Voice 15: Thank you.

[1:05:27] Voice 10: Yeah, thank you for that, Trustee Bolland.

[1:05:30] Voice 10: So through the chair.

[1:05:30] Voice 10: um so um trustee grahams right um a a significant part of a holistic fresh water balance project

[1:05:41] Voice 10: is looking at water budget water in water out and and it can be as simple as that um

[1:05:51] Voice 10: the the water inside is actually we've accomplished that work that that has been

[1:06:02] Voice 10: in the work of the freshwater strategy um over the past three i guess four years now um the

[1:06:09] Voice 10: groundwater system uh um recharge mapping project is completed the aquifer conceptualization

[1:06:16] Voice 10: project is completed and and and those ones um were uh they they did more than what it says on

[1:06:26] Voice 10: the tin they those projects collated um almost all the data that was needed for water in for a water

[1:06:37] Voice 10: balance that was that was one of the intentions of those projects and and there was a groundwater

[1:06:43] Voice 10: focus of course because that was the project um but but all of that work um was was collated for

[1:06:51] Voice 10: for for water balance and and a good way to um to see that is is the the work that was done

[1:06:58] Voice 10: on lake west and on on salt spring there is a water balance done on a particular watershed

[1:07:04] Voice 10: and and and all of the work that came from the um from the freshwater sustainability strategy

[1:07:11] Voice 10: that's included in that i know this is way more than three sentences i'm sorry um but but i just

[1:07:16] Voice 10: wanted to make that aware that that a large part of this of the technical work um has been done and

[1:07:23] Voice 10: so uh the the freshwater balance project would would of course um review all that work and

[1:07:31] Voice 10: and and then get it ready for for the project so so through that there's going to be another

[1:07:35] Voice 10: there's going to be a data gap analysis so that that's basically the first part of the project

[1:07:40] Voice 10: so sentence one is information gathering and data gap analysis but but there's a lot of

[1:07:46] Voice 10: of information that we have generated from the strategy so far to facilitate that work.

[1:07:53] Voice 10: The second one is understanding water demand. So this is how much the ecosystems use and how much

[1:08:00] Voice 10: humans use. And it just so happens that there's this really great synergy with the Gabriola work

[1:08:08] Voice 10: that I was just at the RDN's Drink and Water and Watershed Protection Program,

[1:08:12] Voice 10: technical advisory committee meeting and and they're finishing the state of their aquifers

[1:08:17] Voice 10: report for the region which includes gabriola and and they're doing a mail out and in that mail out

[1:08:24] Voice 10: they're going to do a survey and and so i asked them i was like well part of that survey can can

[1:08:29] Voice 10: be put in some water demand questions um so we get a better understanding of how much water is being

[1:08:35] Voice 10: used on a community level and and that that was part of the idea for this freshwater balance

[1:08:41] Voice 10: project already because we need to have on the ground knowledge of water we can't do all this

[1:08:47] Voice 10: work from victoria or wherever the consultant's sitting it's just that's not part of it so so

[1:08:52] Voice 10: the second part is understanding water demand which includes working with on island water

[1:08:58] Voice 10: champions so it's either conservation groups or water preservation groups or in this case we'll

[1:09:04] Voice 10: be working with hopefully all three of those two groups as well as the regional district

[1:09:08] Voice 10: So there's this collaborative approach. And then the third part of that is when we bring it all together is how to communicate it. And so that communication part is a key piece of the water balance.

[1:09:24] Voice 10: So, and, and, and then a common stream along a parallel process is, is, is listening and understanding traditional use of water and, and hopefully in engagement in with First Nation, with First Nations, I should say.

[1:09:45] Voice 10: And, and of course that process is to be determined, but that, that would be, that could, that's likely going to be part of the project.

[1:09:51] Voice 10: I'm not sure if we'll get partnerships with first nations as we're going

[1:09:55] Voice 10: through this project in the next year and two, but it's, it's,

[1:10:00] Voice 10: it's part of the project. So I don't want to call it a data gap, but,

[1:10:05] Voice 10: but you know, it's a, it's a, it's a coordination gap.

[1:10:08] Voice 10: It's a collaboration gap that if we don't, and then,

[1:10:12] Voice 10: so how do we solve that gap is part of it because the freshwater balance is a

[1:10:17] Voice 10: holistic approach.

[1:10:18] Voice 10: it's not just a technical assessment like the southern gulf islands groundwater availability

[1:10:23] Voice 10: assessment where it's just water in water out that's done consultant report this is more of

[1:10:29] Voice 10: a holistic approach so there's there's definitely two streams there's a technical stream and then

[1:10:34] Voice 10: there's a there's a coordination and communication stream and that's that's similar with the gabriola

[1:10:40] Voice 10: project it's just on a smaller scale it's just for gabriola and and i i heard a question about

[1:10:47] Voice 10: is this for a watershed? Is this for a reservoir? Which islands is this for? And I believe that

[1:10:55] Voice 10: needs to be strategically discussed. So staff aren't leading with that here because we didn't

[1:11:04] Voice 10: do that analysis. We don't even know if you want to do the work. So if the Regional Planning

[1:11:09] Voice 10: Committee requests staff to report back with this business case, we will do that. And we will

[1:11:15] Voice 10: We'll suggest what regions we should work on, and then we'll suggest different scoping options with different scopes and budgets.

[1:11:25] Voice 10: And then we're hoping that that will be enough information and options to the RPC in that draft business case for us then to refine that business case

[1:11:39] Voice 10: and perhaps come back to you with a finalized one

[1:11:42] Voice 10: or maybe just goes to Trust Council.

[1:11:45] Voice 10: I don't know

[1:11:46] Voice 10: that process yet

[1:11:46] Voice 10: because we're not even close to being there yet

[1:11:48] Voice 10: because the recommendation hasn't been moved yet.

[1:11:51] Voice 10: So I'll leave it at that.

[1:11:53] Voice 10: I'm rambling.

[1:11:57] Voice 5: Thanks for that.

[1:11:58] Voice 5: Does that answer your questions, Trustee Boland?

[1:12:06] Voice 15: Sort of.

[1:12:07] Voice 15: I actually think that theoretically

[1:12:10] Voice 15: with all of the consultants' reports,

[1:12:13] Voice 15: courts the technical analysis of water in has already been done and in the islands actually

[1:12:21] Voice 15: doing an analysis of water

[1:12:23] Voice 5: i'm sorry to cut you off but he that's exactly what william

[1:12:26] Voice 5: explained we have all the data for water in what is needed is the water out to calculate water

[1:12:33] Voice 5: balance and

[1:12:34] Voice 15: i would love

[1:12:35] Voice 10: to just where

[1:12:36] Voice 15: that's been done in another project where people don't

[1:12:40] Voice 15: meter thanks okay

[1:12:42] Voice 10: so just for clarity we like we we have we have accomplished the data for water

[1:12:49] Voice 10: in it still needs to be processed in the project like like like it's the these are big projects

[1:13:02] Voice 10: let's just put it that way and and we're we have been strategically moving forward to come to this

[1:13:08] Voice 10: point so there's all of this data for water in a technical consultant will will take that data and

[1:13:15] Voice 10: they'll process it in for water budgets as part of the water balance so it's it's like yeah it's

[1:13:23] Voice 10: it's not completely done like it's not like that's like the the information is waiting for the

[1:13:28] Voice 10: consultant and to to use in the but

[1:13:32] Voice 10: so in the water balance because they will use their methodology

[1:13:35] Voice 10: methodology likely developed in concert with staff on how to undertake a water budget water

[1:13:41] Voice 10: and water out but they have the essential information and it's structured and cleaned

[1:13:47] Voice 10: and processed that was the the biggest work using machine learning and and everything to to get the

[1:13:54] Voice 10: the data cleaned to to be used as far and i can assure you no other agency was doing that for

[1:14:02] Voice 10: the islands and we did it so so so now now it's ready to roll like it's ready to do the to to to

[1:14:09] Voice 10: be integrated into a project but it needs a technical consultant to do that work for sure

[1:14:16] Voice 10: and then and then water out we we don't need i mean it'd be ideal if everyone was metered

[1:14:26] Voice 10: there's there's um there's water districts out there that do meter like every drop like eastborn

[1:14:33] Voice 10: on keats island and it's the only way that they're sustaining their water sources by

[1:14:38] Voice 10: this this it's we call it water auditing for for a a water balance we don't particularly

[1:14:47] Voice 10: need that resolution uh we don't need this technical resolution but also just estimating

[1:14:55] Voice 10: based on the like very rough estimates is what we found is is not that successful either and i think

[1:15:03] Voice 10: most professionals would agree with me so so this more qualitative assessment is is needed

[1:15:11] Voice 10: like a survey and and the best thing about that is that it's a communication and outreach program

[1:15:16] Voice 10: that educates people about what island trust is doing with this and and provide some education

[1:15:22] Voice 10: around wells and and and water use and conservation and rainwater harvesting that can all be part of

[1:15:28] Voice 10: it and and from that outreach would come a better understanding of the social aspects of water

[1:15:37] Voice 10: which will lead to a better estimate of water out for a community and and and perhaps one of

[1:15:45] Voice 10: the data gaps is like hey we need we need representative monitoring of of of flow data

[1:15:51] Voice 10: of water use and and that very well might be part of the recommendation from the gabriola work

[1:15:57] Voice 10: that then would be deeply and all the work from gabriola's freshwater balance project right now

[1:16:04] Voice 10: of course will be deeply considered by this next project so there's a data gap analysis there

[1:16:10] Voice 10: there's there's the work that's to be done what there's going to be lessons learned of course

[1:16:14] Voice 10: and and all of that will then be integrated into this um more federation-wide project yeah thanks

[1:16:20] Voice 10: Perfect.

[1:16:26] Voice 5: I put myself on the speaker's list because I'd just like to indicate a couple of motions that perhaps could get this committee to a more comfortable place with understanding all the past, current actions and projects undertaken with the Freshwater Sustainability Strategy.

[1:16:46] Voice 5: strategy and so um but i know trustee graham wants to to move the recommended motion so i'll

[1:16:54] Voice 5: just if i could put these forward and then ask a question about uh first nations relationships

[1:17:02] Voice 5: and governance i'm just trying to think of the order of things um could we wait until the end

[1:17:10] Voice 5: to move your your motion or the the recommended motion trustee graham just so we can have a little

[1:17:15] Voice 5: little bit more discussion. So my request, just to organize the information, this is a complex

[1:17:24] Voice 5: multi-year project. And so I would suggest that if we could ask staff to provide a review

[1:17:31] Voice 5: and status of all past current actions and projects undertaken as part of the freshwater

[1:17:39] Voice 5: water sustainability strategy in a table a simple table similar to the housing strategic action plan

[1:17:46] Voice 5: for the next rpc meeting would that be feasible um to sort of understand the scope of everything

[1:17:56] Voice 5: that we've undertaken including projects that have been left aside and um not actioned as you

[1:18:05] Voice 5: you said i think what trustee campbell is referencing it's just it's so hard to understand

[1:18:11] Voice 5: the work when there's so many moving parts and we came into this late you know and midstream i would

[1:18:19] Voice 5: say um if that table exists or if if sort of a status report exists it's maybe not necessary

[1:18:27] Voice 5: You could point us to it, but I think that would help us a little bit, just understand

[1:18:35] Voice 5: the context and where we're at.

[1:18:37] Voice 10: Yeah, thank you for that, Chair, for the day, Elliot.

[1:18:42] Voice 10: I think that is kind of an important or critical piece to include in an implementation plan.

[1:18:50] Voice 10: So I think that we would heed your advice, and we would include that with our staff report containing the implementation plan, and we can do that work.

[1:19:05] Voice 10: Great.

[1:19:08] Voice 5: Okay, so do I need to move that to have you add it, or it's just understood by staff that it'll be included?

[1:19:16] Voice 5: I think we...

[1:19:17] Voice 5: Yeah?

[1:19:18] Voice 5: yeah

[1:19:18] Voice 10: well i i mean i'm not gonna better your political direction but um like we will i mean

[1:19:26] Voice 10: it's we were going to present that it's part of implementation planning anyways looking back

[1:19:32] Voice 10: right and and understanding where we're coming from because these are multi-year projects that

[1:19:37] Voice 10: are integrating together we have never taken on a standalone project that's not going to be

[1:19:42] Voice 10: be integrated into future projects in the implementation plan so it's just it it makes

[1:19:50] Voice 10: sense to to look back to to see um where we came from the one thing that perhaps that aside if if

[1:19:59] Voice 10: we didn't have this conversation what we wouldn't have added is where staff have recommended to the

[1:20:06] Voice 10: rpc but the rpc chose not to undertake those that work i don't know if that's needed and maybe i'm

[1:20:11] Voice 10: misreading you there if you wanted i

[1:20:13] Voice 5: do i do think it's needed um just because when we fail to you

[1:20:22] Voice 5: know give political direction for something but that turns out to be maybe a technical piece that

[1:20:28] Voice 5: would have been good to have um moving forward we have to learn from that we have to have the map

[1:20:35] Voice 5: for what we decided to do and and ultimately didn't um i think it would help okay it would

[1:20:44] Voice 10: help me so

[1:20:45] Voice 10: what i'm hearing is more of like an audit of what we've done and then and then and

[1:20:50] Voice 10: like and look at how like i mean then draw the conclusions where we're like

[1:20:56] Voice 5: a review yeah yeah

[1:20:58] Voice 5: yeah and and just in a table format i find it um a little bit difficult to move through

[1:21:03] Voice 5: through reports with multiple bullet headings.

[1:21:09] Voice 5: I really like the layout of the housing strategic action plan

[1:21:13] Voice 5: where it's broken out into larger deliverables

[1:21:16] Voice 5: that need to be carried over multiple quarters.

[1:21:19] Voice 5: And then there's a check-in point for quarter one.

[1:21:25] Voice 5: What do we need to do to get that moving for quarter four or whatever?

[1:21:29] Voice 6: so

[1:21:29] Voice 5: um so i'll i'll make that motion uh and then turn to trustee boland uh see if and just

[1:21:37] Voice 5: understanding that you're going to do this anyways just for everyone's comfort so i move that staff

[1:21:43] Voice 5: provide a review and status of all past and current actions and projects undertaken as part

[1:21:53] Voice 5: part of the freshwater sustainability strategy and report back to our, or sorry, to include in

[1:22:01] Voice 5: the implementation plan with a table similar to the housing strategic action plan, however you

[1:22:09] Voice 5: want to phrase it, but some

[1:22:12] Voice 10: kind of format. I think

[1:22:14] Voice 10: that's great. Yeah. Yeah. That, that we

[1:22:16] Voice 10: were just sorry not to talk in the middle. I don't think I'm allowed to, but,

[1:22:19] Voice 10: but yeah, we were

[1:22:21] Voice 10: We were talking with the regional planning manager,

[1:22:25] Voice 10: GMM, Director Cermak,

[1:22:29] Voice 10: almost describing what you just moved.

[1:22:31] Voice 10: So I think, yeah, it makes sense.

[1:22:36] Voice 15: Great, do

[1:22:37] Voice 10: I have a seconder?

[1:22:38] Voice 15: I'd be happy to second that with the proviso

[1:22:41] Voice 15: that I think you, Trustee Elliot, you, Chair Elliot,

[1:22:47] Voice 15: you initially asked that that would be this look back

[1:22:52] Voice 15: even in draft format version one,

[1:22:55] Voice 15: would be provided for the next RPC meeting?

[1:22:59] Voice 5: Yeah, absolutely.

[1:23:00] Voice 5: Well, we're understanding that the implementation plan

[1:23:03] Voice 5: is coming back as part of the business case,

[1:23:08] Voice 5: but we could add that for the next RPC meeting.

[1:23:14] Voice 10: Sorry, Chair, if you are gonna put for the next meeting,

[1:23:20] Voice 10: perhaps just put draft implementation plan,

[1:23:22] Voice 10: because that's what i was suggesting because our action is actually in in november that was our

[1:23:27] Voice 10: target so okay well

[1:23:29] Voice 10: it's definitely it

[1:23:30] Voice 10: likely won't be completely complete but it will definitely

[1:23:34] Voice 10: provide enough information for the community

[1:23:37] Voice 15: okay are we going to have this uh look back progress

[1:23:43] Voice 15: table before we have the implementation plan that would be my ask and i believe i asked it the last

[1:23:51] Voice 15: time just a table that said you know these reports cover these items etc etc can we have that in

[1:23:58] Voice 15: advance of the application of the implementation plan uh

[1:24:03] Voice 10: well i mean i'll look to um uh director

[1:24:08] Voice 10: cermak but the next time that we meet is september so i would say it'll just it'll be provided to you

[1:24:14] Voice 10: in september agenda package i

[1:24:17] Voice 5: think it's part of the implementation plan yeah

[1:24:20] Voice 10: it'll be part of the

[1:24:21] Voice 10: implementation plan there's gonna be two separate things provided to you in september well maybe if

[1:24:26] Voice 10: you move the resolution and if this one passes if this one passes we'll provide you a draft

[1:24:30] Voice 10: implementation plan with with this direction and then if if the other if if the recommendation the

[1:24:37] Voice 10: rfd is is is is moved seconded and passed then we'll provide you a draft uh business case

[1:24:44] Voice 10: for the freshwater balance those will be two separate things two separate items that we've

[1:24:49] Voice 10: provided to um for your review um in september for your september meeting great

[1:24:59] Voice 5: is there any

[1:25:00] Voice 5: discussion on the motion i don't need to speak to it i think it's understood that

[1:25:05] Voice 5: this is a companion piece to an implementation plan uh but i think it'll support um us you know

[1:25:13] Voice 5: championing this goal going forward so um anybody else before we vote no okay all those in favor

[1:25:23] Voice 5: say aye or raise your hand and it looks like that is carried aye

[1:25:30] Voice 17: sorry thank

[1:25:32] Voice 5: you trustee laroni

[1:25:33] Voice 5: excellent is there okay do we have a mover for the recommended motion or alternatives

[1:25:54] Voice 5: trustee graham i'm assuming trustee boland you just still have your hand up from voting okay

[1:26:00] Voice 5: Okay. Thanks.

[1:26:01] Voice 8: Thank you.

[1:26:02] Voice 8: If that's what I'm looking at, then I move that the Regional Planning Committee request staff to report back at the regular business meeting of September 4th, 2024, with a draft business case for the Islands Trust Area Freshwater Balance Project.

[1:26:21] Voice 5: Excellent. Do I have a seconder?

[1:26:27] Voice 5: Trustee Campbell seconds.

[1:26:29] Voice 5: And do you wish to speak to your motion?

[1:26:33] Voice 5: All right. Any further discussion on the motion?

[1:26:35] Voice 5: all those in favor please raise your hand or say aye aye okay just for clarity uh any opposed

[1:26:52] Voice 5: none that oh trustee boland are you opposed trustee boland is opposed i think that is carried

[1:27:01] Voice 5: Yes. Okay. Thank you. So I believe that concludes our business with item 7.6, 7.2.

[1:27:20] Voice 10: Chair,

[1:27:21] Voice 5: may I

[1:27:22] Voice 10: just provide one last comment before I leave?

[1:27:27] Voice 10: I really appreciate the patience and the attention that the trustees of the RPC are

[1:27:35] Voice 10: offering to freshwater sustainability strategy. Indeed, it's huge. There's a lot of work that

[1:27:43] Voice 10: goes on behind the scenes and it's complex, but it's also logical the way that we're undertaking

[1:27:53] Voice 10: taking it. And I think staff have done a poor job on demonstrating the logical side of how we're

[1:28:03] Voice 10: undertaking this work. And I think you're faced with the complexities a lot. And so I think we

[1:28:11] Voice 10: can do a lot better job in providing regular updates and how we're tracking this. And now

[1:28:22] Voice 10: now that the RPC has well moved these recommendations and also have moved it,

[1:28:29] Voice 10: have moved freshwater sustainability as one of your top priorities that as directors from

[1:28:35] Voice 10: said that we'll do a much better job of reporting back to you on our progress as we go. And yeah,

[1:28:42] Voice 10: and I appreciate the conversation today. It's provided me more direction than I had before

[1:28:48] Voice 10: I came into it.

[1:28:50] Voice 5: Excellent. And I appreciate that. We have to work together. It's a very complex

[1:28:57] Voice 5: project to understand. And I do appreciate your acknowledgement that maybe the reporting has

[1:29:02] Voice 5: not helped us see the logic or the flow through, but I think we can get there. Yeah, we've got a

[1:29:12] Voice 5: good path forward. So thanks for your work on this, William, and Director Cermak and everyone else.

[1:29:17] Voice 10: Have a great day.

[1:29:19] Voice 5: Thank you. Okay. I'd like to see if we can move through one more or at least initiate one more

[1:29:28] Voice 5: piece of business before we take a break for lunch. So we've got a wonderful report here.

[1:29:36] Voice 5: Sorry, I shouldn't characterize anything. I think it's a great report on the bylaw compliance and

[1:29:41] Voice 5: enforcement review with the request for decision on page 21. So I will turn to Anthony. He moves

[1:29:50] Voice 5: done a considerable amount of work putting together a lot of pieces for this agenda so

[1:29:56] Voice 5: turn it over to you actually

[1:29:58] Voice 9: madam chair oh sorry

[1:30:00] Voice 9: Anthony? Yeah,

[1:30:01] Voice 11: I was just going to say that I believe Director Cermak is going to present on

[1:30:05] Voice 11: this one

[1:30:05] Voice 11: and then you guys will see me for 7.3 to 7.4.

[1:30:13] Voice 5: Awesome. Thank you. Okay, Director Cermak,

[1:30:16] Voice 5: over to you.

[1:30:17] Voice 9: Thank you, Chair of the Day. So I'll try to keep it short and sweet before lunch. I

[1:30:22] Voice 9: don't know about you, but I've been snacking and still hungry. Nature the beast. So this is an

[1:30:28] Voice 9: update we we did commit to giving you a quarterly update on this project this is us you know putting

[1:30:36] Voice 9: together the plan the work plan as we see it and moving forward getting your blessings on it the

[1:30:42] Voice 9: next stages i'm starting at the end unfortunately next stages we'll be reviewing a draft

[1:30:46] Voice 9: then after that we'll be reviewing something for sent to trust council for adoption

[1:30:52] Voice 9: really in short that this compl this brings forward the compliance and enforcement project

[1:30:59] Voice 9: you know what the purpose of is to more effectively direct bylaw compliance enforcement

[1:31:03] Voice 9: activities. And the goals themselves are stated in the project charter, which you've already viewed.

[1:31:09] Voice 9: And what we're asking you here to do is to look at the project charter, make one small but

[1:31:16] Voice 9: significant change. And that is to include LTC specific policies. Some of you will be seeing

[1:31:23] Voice 9: that's already taking place on your individual islands and i know um a bylaw enforcement manager

[1:31:28] Voice 9: warren dingman is on the line or he was anyways um there he is and so this is something that he's

[1:31:34] Voice 9: been discussing with individual ltcs he's provided a template already that's already sort of out

[1:31:40] Voice 9: there and it's really we felt um brings that you know with the project is to amend the bylaw

[1:31:49] Voice 9: enforcement policies and practices to implement the ombudsperson's recommended

[1:31:55] Voice 9: changes to for administrative fairness and we have pretty much a well-ordered

[1:32:00] Voice 9: script of how to do that it's not very hard for us to do that it's kind of but

[1:32:05] Voice 9: what there's still that little knob whereby having a little more I don't

[1:32:10] Voice 9: want to say control but little at the LTC level when you can direct by law

[1:32:14] Voice 9: enforcement activities for that accountability and that sort of um uh local control and so warren

[1:32:22] Voice 9: dingman has um has provided a template for that and we think that fits in perfectly and kind of

[1:32:28] Voice 9: uh is the missing piece to this project which what we're looking for is a little more

[1:32:32] Voice 9: accountability a little more control a little bit more um it's it it's it just fits in well

[1:32:39] Voice 9: it's kind of like water filling into grains of sand if you know what i mean it just completes

[1:32:43] Voice 9: the project so you're being asked to to look at that to include that in the deliverable here and

[1:32:48] Voice 9: like i said it is already going out to ltc so it's it's all the horse is almost out of the barn and

[1:32:53] Voice 9: we'd like to at least be running with the with with the horses and otherwise yeah that those

[1:33:00] Voice 9: are the two asks that you're getting for the regional uh for the for this program uh you have

[1:33:05] Voice 9: a whole bunch of background information in here just to sort of set the the table about this is

[1:33:10] Voice 9: not it's not just policy and practice it touches a lot of policies and procedures and we're going

[1:33:16] Voice 9: to pull it all together under one master policy which it will include the procedures as a

[1:33:22] Voice 9: background so it's really easy for people to understand and see that's what's being proposed

[1:33:26] Voice 9: with this one edition i'm sorry that was a terrible delivery but that's my high level

[1:33:31] Voice 9: delivery if you want to get into questions you have staff here we're happy to answer

[1:33:35] Voice 9: Thank you.

[1:33:37] Voice 5: Excellent.

[1:33:40] Voice 5: Do trustees have questions, comments?

[1:33:43] Voice 5: And is Manager Warren Dingman?

[1:33:45] Voice 5: I do have a question about process.

[1:33:50] Voice 5: You sort of indicated that this is already happening for LTCs.

[1:33:55] Voice 5: Can you give a little context, Warren, for, well, or maybe rationale for why it was necessary

[1:34:04] Voice 5: And then we're bringing it back to RPC to add to the bylaw enforcement review project.

[1:34:13] Voice 5: Yeah, if you can give a little context for that, it'd be great.

[1:34:16] Voice 2: So all local trust committees create their own bylaw enforcement policies.

[1:34:22] Voice 2: The way they've been doing it is by passing standing resolutions that deal with one issue at a time.

[1:34:29] Voice 2: And over the years, it's been recognized that that's not necessarily the best practice and the best way to develop enforcement policies for each local trust committee or equal local trust area.

[1:34:44] Voice 2: So, and we've, you know, and it's even hard to find, where's all the standing resolutions regarding bylaw enforcement?

[1:34:50] Voice 2: They're not in one document.

[1:34:52] Voice 2: So let's put them in one document.

[1:34:54] Voice 2: and as I was doing this and saying okay this is the template that we need and this is the process

[1:35:01] Voice 2: and there's several local trust committees who you know are going to be first in line because

[1:35:05] Voice 2: they have issues on their islands that need to be addressed by okay let's have a forward-facing

[1:35:11] Voice 2: document that explains what the policies and procedures are for their island how do we do

[1:35:17] Voice 2: notice of inspection and these are things that are not covered by trust council policies but it

[1:35:24] Voice 2: It needs to work with Trust Council policies.

[1:35:26] Voice 2: It has to be in compliance with those policies.

[1:35:28] Voice 2: So that's why the template in this discussion should be part of the project for the

[1:35:32] Voice 2: Bio-Enforcement Review so that it's all in sync, so that Trust Council knows their

[1:35:39] Voice 2: policies, their lane, and local trust committees know, okay, here's where we have our

[1:35:44] Voice 2: input and our policies.

[1:35:46] Voice 2: They stay in their lane and that it all works together seamlessly and we can provide a

[1:35:52] Voice 2: forward-facing document for the general public so they can go to that document on their website

[1:35:57] Voice 2: say okay here's how and why bylaw enforcement operates works how they do what they do so that

[1:36:04] Voice 2: was the thinking behind it and why i put the proposal forward and why i'm putting forward

[1:36:10] Voice 2: as quickly as possible to those local trust committees where there is the immediate demand

[1:36:16] Voice 2: here's the type of policies and procedures we can put in place to address your specific

[1:36:21] Voice 2: specific island issues thanks

[1:36:25] Voice 5: excellent i'll turn to trustee boland and then trustee graham

[1:36:28] Voice 5: i

[1:36:31] Voice 15: think this is a great idea in principle um i have the following questions i would like to see

[1:36:37] Voice 15: one document and where individual islands uh make amendments those are all in that document

[1:36:47] Voice 15: So as you go through each section where an individual island changes or steps away from the vanilla, then it's in that single document.

[1:37:00] Voice 15: I can see how this would help with the implementation of the portal, the city view, whatever it's called,

[1:37:09] Voice 15: because, of course, your work processes and regulations are implemented in that.

[1:37:18] Voice 15: So if they're very fragmented and very difficult to harmonize, then it can't help.

[1:37:26] Voice 15: My question would be, how much of the bylaw, the specifics of bylaw stuff, is embedded in the LUBs?

[1:37:38] Voice 15: Is it all in a specific standalone bylaw, et cetera, or do we have to go back and dig

[1:37:46] Voice 15: around in the LUBs themselves?

[1:37:49] Voice 15: Thanks.

[1:37:51] Voice 2: So through the chair, you wouldn't be, we, this isn't actually dealing with any LUB regulation

[1:37:59] Voice 2: other than inspections or authorization to inspect.

[1:38:03] Voice 2: The policy document is going to be, okay, how bylaw staff do their job.

[1:38:09] Voice 2: when you're going to give notice of inspection is going to be 24 hours are we going to do it twice

[1:38:15] Voice 2: what happens if we have incidental contact with property owners who are surprised to see a bylaw

[1:38:21] Voice 2: officer how do we handle all these issues that you know for a lot of it it actually isn't covered

[1:38:28] Voice 2: by any policy right now some of it's in best practices the best practice is manual based on

[1:38:33] Voice 2: the ombudsperson recommendations a little bit of it is in trust council policies but there's no

[1:38:40] Voice 2: comprehensive document that says okay here's how staff's going to conduct themselves

[1:38:45] Voice 2: and use discretion uh what they're going to do with fixations complaints a lot of things that

[1:38:51] Voice 2: have not been dealt with before so the idea is actually establish this document because for the

[1:38:58] Voice 2: most island stress is actually unique right now in this province that it does not have a policy

[1:39:03] Voice 2: anywhere about vexatious complaints i think all other jurisdictions have it there's nothing in

[1:39:09] Voice 2: trust council policy it doesn't even say we not to take anonymous complaints we don't do that

[1:39:15] Voice 2: it's implied in the policies but it needs to be explicit so that that was the purpose behind

[1:39:24] Voice 2: the document and it it's not about lub regulations being in the policy it's uh what do the elected

[1:39:33] Voice 2: officials want.

[1:39:34] Voice 15: Thanks. I did understand that sort of. I just wondered if there was anything

[1:39:39] Voice 15: in the LUBs that might have to be updated. Anyway, you've answered my question and thanks.

[1:39:47] Voice 15: I think this is important. I think it's also important to map out what's going to be replaced

[1:39:51] Voice 15: and removed or retired and that it's a replacement rather than an add-on. Okay, thanks.

[1:40:00] Voice 15: Thanks.

[1:40:03] Voice 5: Great.

[1:40:03] Voice 5: Trustee Graham?

[1:40:06] Voice 8: Thank you.

[1:40:09] Voice 8: First, a suggestion for attachment two.

[1:40:13] Voice 8: Let's add the word compliance.

[1:40:15] Voice 8: So trust committee bylaw compliance and enforcement policy template.

[1:40:20] Voice 8: I don't want to lose that compliance word.

[1:40:23] Voice 8: It just softens the work that you do, Warren, and it just feels better from my perspective.

[1:40:29] Voice 8: perspective. And then speaking on behalf of the Denman community, which has taken advantage of

[1:40:36] Voice 8: standing resolutions more than any other local trust committee, I really like this idea of having

[1:40:42] Voice 8: our own template where we can embed the nuances of how the community would like to see their

[1:40:50] Voice 8: compliance and enforcement actions happen on the island. So that's great. Well done, Warren. I

[1:40:55] Voice 8: I appreciate you flagging this and putting this out there.

[1:40:59] Voice 8: It's a good addition to the report.

[1:41:02] Voice 8: Thank you.

[1:41:04] Voice 5: Excellent.

[1:41:05] Voice 5: Trustee Campbell.

[1:41:09] Voice 12: I think my question just got clarified by Trustee Graham.

[1:41:14] Voice 12: I just was unclear about maintaining the individuality, I guess,

[1:41:22] Voice 12: of the islands in the template.

[1:41:25] Voice 12: But if that's going to be addressed, the template stays the same, but there is space for individuality was my only concern.

[1:41:39] Voice 5: Do you want to speak to that?

[1:41:40] Voice 2: So if I

[1:41:41] Voice 5: can speak to that,

[1:41:42] Voice 2: it's just like your land use bylaw.

[1:41:44] Voice 2: Your land use bylaws are specific to your island.

[1:41:46] Voice 2: Trying to have a basic template that we all follow or try to follow, keep it mostly the same.

[1:41:53] Voice 2: but there's going to be individual policies for each local trust area that just like your land

[1:41:58] Voice 2: use bylaw here's what's unique to our island uh even just doing i've done the uh first draft

[1:42:06] Voice 2: proposal for denman and for soul spring the basic template's the same but getting into the

[1:42:13] Voice 2: subsections they're going to be different because the way each island does business is different

[1:42:19] Voice 2: and the volume of files is different so you've got an island with less than 20 files you've got

[1:42:25] Voice 2: an island with over 200 files so that's going to be reflected in how work is done and then the

[1:42:32] Voice 2: policy document but the template we're going to start with the same template and then eventually

[1:42:37] Voice 2: at the end of it elected officials are going to have their input and they're going to be somewhat

[1:42:43] Voice 2: unique policies for each local trust area great

[1:42:48] Voice 5: and i would point out that probably the priorities

[1:42:51] Voice 5: are going to be where things differ perhaps the most just from my understanding as we get into

[1:43:02] Voice 5: lub updates and how old land use bylaws might be and where the issues are um that's going to

[1:43:11] Voice 5: to raise those variations within, between LTCs, or between LTCs, I think. Anyway, sorry, I shouldn't

[1:43:20] Voice 5: have spoken out of turn. Trustee Luck?

[1:43:26] Trustee Luckham: Thank you very much, Chair of the day.

[1:43:32] Trustee Luckham: I think this is a really important and significant

[1:43:37] Trustee Luckham: piece of work that we're talking about here, and I want to thank you, Warren.

[1:43:44] Trustee Luckham: Once this is completed, I think that this also obviously needs to be part of the orientation of new trustees as time moves on so that there's clarity around bylaw enforcement.

[1:43:57] Trustee Luckham: Bylaw enforcement often gets more, you know, I wouldn't say more attention with respect to bylaw, but there's more interest in bylaw enforcement as time goes on.

[1:44:12] Trustee Luckham: And so having this kind of a document for clarity is really significant.

[1:44:16] Trustee Luckham: I'm assuming to some extent that there's a bylaw enforcement officer's manual that exists that comes from the training programs that you all undertake.

[1:44:29] Trustee Luckham: cake and presume you're not having to invent uh some of this stuff like uh unexpected encounters

[1:44:36] Trustee Luckham: with a property owner and other sorts of vexatious complaint complaints and that sort of thing

[1:44:44] Trustee Luckham: is that there's some work there's a body of work that um would uh um fulfill uh that

[1:44:52] Trustee Luckham: those elements of it so that we're not inventing this we're using this you know what people

[1:44:59] Trustee Luckham: don't like to use the words these days but essentially what is best practice in bylaw

[1:45:05] Trustee Luckham: enforcement so

[1:45:06] Voice 2: chair because almost every other jurisdiction already has these documents

[1:45:11] Voice 2: they're the i'm drawing from there and there's actually a lot of cheating here because a lot

[1:45:16] Voice 2: of them it's already been like i've gone over a couple of dozen of them now

[1:45:21] Trustee Luckham: excellent it's all

[1:45:22] Voice 2: Lower mainland, interior, Vancouver Island,

[1:45:25] Voice 2: have you used a lot of the RDN as a template?

[1:45:29] Voice 2: And in the end, once I started reading them last year,

[1:45:33] Voice 2: it sort of just, the revelation came to me,

[1:45:35] Voice 2: why did we never have this?

[1:45:37] Voice 6: We

[1:45:38] Voice 2: have our trust council, okay,

[1:45:39] Voice 2: which is a good broad scope document,

[1:45:43] Voice 2: but these other documents that really almost

[1:45:46] Voice 2: every other local government has, we did not have.

[1:45:49] Voice 2: And so there's no manual from the GIBC, but you can go through all of these other policy documents from local government across the province, and you will see the directions that they've had to go and the issues they've had to address.

[1:46:08] Voice 2: And, you know, so that's, I'm drawing from those to try and create this template, Rollins Trust, and then present to the local trust committees, the policies that they may wish to consider for their island.

[1:46:23] Trustee Luckham: Okay, thank you. It strikes me this was not raised in the ombudsperson's report. Is that correct?

[1:46:29] Voice 9: I think I'm going to jump in there, Mr. Ex Officio. It was, but sort of indirectly. And that is, if you look at their recommendations, it is to indeed, let me find the words that they use, is to clearly state roles and responsibilities of all staff and trustees.

[1:46:48] Voice 9: DSDs. And that is what you're seeing. It's just because we're a unique organization, we're not one

[1:46:54] Voice 9: entity, we're multiple. And so this is what that does. It actually just puts a more fine-tooth comb

[1:47:00] Voice 9: into defining those roles and responsibilities, whether at the council level or at the LTC level.

[1:47:06] Voice 9: I don't think you can find any other jurisdictions that have LTCs. I'm pretty sure of it.

[1:47:13] Voice 5: excellent um any other hands up for questions i will add my comments in here i guess just saying

[1:47:23] Voice 5: that this is a critical piece of work for uh the gabriel local

[1:47:35] Voice 5: we have three it's of health and um in the last three months the mudge island um

[1:47:46] Voice 5: bylaw enforcement on Mudge Island has been a critical issue and when I floated this idea

[1:47:50] Voice 5: to the community members who frankly were up in arms their only relationship with the

[1:47:57] Voice 5: island's trust seemed to be with bylaw enforcement they're very much a

[1:48:02] Voice 5: resilient and sort of self-governing community in their own view I guess and so when they

[1:48:12] Voice 5: learned that there might be a policy document that could be tailored to the Mudge Island

[1:48:22] Voice 5: community. This was like, it was wonderful news. They could not express enough how grateful they

[1:48:30] Voice 5: would be for something that was not a template, but actually tailored to the specific needs and

[1:48:38] Voice 5: priorities and things that are emerging in that community. And I'll just give you an example.

[1:48:43] Voice 5: And in their land use bylaw, I believe structures are, driveways are considered structures. And in, I believe that literally every lot is out of compliance and would have to apply for a development variance permit to be in compliance.

[1:48:59] Voice 5: And so this is an instance where the land use bylaw is, you know, not meeting the needs of the community. And so that might be a priority for the LTC to say, hey, until we can get to amending the land use bylaw, this element, do not enforce on it, right?

[1:49:19] Voice 5: Right. And so for me, that would be a specific instance of how the the policy would serve a community and give them some assurance that, you know, they're not looking over their shoulder because their driveway is they have a driveway.

[1:49:32] Voice 5: Right. So this is such a well-competed piece of work, and I really commend you on it, Warren and Director Cermak.

[1:49:42] Voice 5: so if anybody wants to discuss further or someone prepared to move the

[1:49:46] Voice 5: recommended motions get to that part anybody come on yes trusty Graham I am

[1:50:01] Voice 8: happy to make the motion if I could read it I would make it and I don't see it

[1:50:09] Voice 8: yet could

[1:50:11] Voice 5: we go to page yes 21 or there

[1:50:15] Voice 8: there we go i move

[1:50:20] Voice 8: i move i move that the regional planning

[1:50:25] Voice 8: committee requests staff to amend the sorry you ready i move

[1:50:34] Voice 8: that the regional planning committee requests staff to amend the deliverables of the project

[1:50:38] Voice 8: to include the development and review of a local trust committee bylaw compliance and enforcement

[1:50:43] Voice 8: enforcement policy.

[1:50:49] Voice 5: Let's have Trustee Leroni second. And just a reminder, the chair does need

[1:50:53] Voice 5: to call for a seconder before y'all jump in there. Trustee Leroni seconds. You wish to speak to the

[1:51:02] Voice 5: motion, Trustee Graham. All right. Any further discussion? I will call for the vote. All those

[1:51:11] Voice 5: those in favor raise your hand or say aye and uh looks to be unanimous any opposed

[1:51:20] Voice 5: and that is carried thank you we have a second motion um someone is prepared to move that

[1:51:32] Voice 5: i can do that if you want oh okay go ahead just my internet is lagging considerably

[1:51:38] Voice 5: I

[1:51:38] Voice 15: thought I'd give trustee Graham's bad cold a break.

[1:51:43] Voice 15: Thank you.

[1:51:44] Voice 15: So I move to the planning committee request staff to complete the draft

[1:51:50] Voice 15: local trust committee bylaw enforcement compliance and enforcement policy

[1:51:54] Voice 15: template for review at the September regular business meeting.

[1:52:01] Voice 15: Excellent.

[1:52:03] Voice 5: Please.

[1:52:07] Voice 8: Dang

[1:52:08] Voice 5: it.

[1:52:10] Voice 5: internet okay thank you seconded by trustee graham and any further discussion all those in favor

[1:52:19] Voice 5: raise your hand or say aye and that is carried excellent valuable piece of work and we're

[1:52:30] Voice 5: advancing this project great yeah i just wanted to

[1:52:33] Voice 15: say it was a good idea very well presented

[1:52:36] Voice 15: centered, very coherent. It makes it easy to make a decision. So, thank you.

[1:52:47] Voice 9: Okay. Madam Chair, may I interrupt and just add one more thing before we move on to the next topic

[1:52:52] Voice 9: or lunch? For sure.

[1:52:54] Voice 9: Just a reminder, I'm not sure if it says in the report. I think it does. But

[1:52:58] Voice 9: this committee also asked that this information be put up online. It is available online. We

[1:53:04] Voice 9: created a webpage for the bylaw enforcement, this report, the actions, and we'll keep it

[1:53:09] Voice 9: it updated as requested.

[1:53:12] Voice 5: Perfect. Thank you for reminding me of that. I was actually just

[1:53:15] Voice 5: checking out the website today, and I'm glad to see all the reports up there. I think it's

[1:53:22] Voice 5: really helping with transparency. Okay. Well, I think we should maybe break for lunch.

[1:53:32] Voice 5: It's noon. And so before we get to the housing strategic action plan updates,

[1:53:40] Voice 5: dates um should we take half an hour committee members trustee laroni you have your hand up and

[1:53:48] Voice 5: so do i i don't know why oh my internet okay let's break for lunch i will move to a better

[1:54:00] Voice 5: space to have internet unless you have something trustee laroni nope all right all good 30 minutes

[1:54:08] Voice 5: we'll see you back here at 12 30.

[2:21:22] Voice 4: sorry i have to come up because uh we

[2:25:57] Voice 3: have um

[2:25:58] Voice 3: i

[2:26:02] Voice 4: was

[2:26:41] Voice 12: gonna say when you're having all of the the connection problems i was having the same

[2:26:48] Voice 12: connection problems like stuff breaking up and freezing and i'm on starlink

[2:26:53] Voice 12: so i don't know if

[2:26:55] Voice 4: it is

[2:26:56] Voice 12: necessarily your like on on your end or if it's like a like more of a

[2:27:02] Voice 12: network-y kind of a thing, but

[2:27:04] Voice 3: I did find

[2:27:05] Voice 12: it better with no camera on.

[2:27:07] Voice 3: Yeah, I moved, it's actually, I get Wi-Fi from the main house here, and since the tree

[2:27:15] Voice 3: has filled in with leaves, the signal was strong, so I was, like, crammed up against

[2:27:20] Voice 3: the window going, please come through.

[2:27:22] Voice 3: I need to get a Wi-Fi receiver, a bouncer, whatever it is, and put it in the barn for

[2:27:27] Voice 3: the rural fun of connectivity.

[2:27:30] Voice 3: activity. I was

[2:27:32] Voice 3: thinking of Starlight, but I didn't go that route. Okay. Well, it looks

[2:27:38] Voice 3: like a few folks are here. We can continue with our meeting as long as we've got Rob

[2:27:47] Voice 3: to keep moving us through the agenda. And coming to item 7.4, our housing strategic

[2:27:56] Voice 3: strategic action plan. It's all about implementation today, hey? Implementation updates. So this

[2:28:03] Voice 3: is a series of briefings and bringing the committee up to date. So I'm guessing this

[2:28:11] Voice 3: is over to the planner, Patino.

[2:28:15] Voice 11: Hi, everyone. I hope you all had a good lunchtime. Maybe it's actually sunny where you are, not

[2:28:22] Voice 11: Not where I am, but maybe later.

[2:28:25] Voice 11: So I'll try and be fairly brief because I'm briefing you guys on a few things.

[2:28:31] Voice 11: So to start with, today I wanted to update the committee on the implementation actions taken to date on the Trust Council Endorsed Housing Strategic Action Plan.

[2:28:46] Voice 11: So the three items I'll be covering today are from quarter three was action 27, which was to advocate to the province to enable improvement districts to access infrastructure grants.

[2:29:02] Voice 11: So the update on that is that staff have provided background, which is in the briefing note package, to the RPC and will be looking to meet with provincial and regional staff to gather more information on if it is possible for the improvement districts to access infrastructure grants.

[2:29:27] Voice 11: so currently that's that action is in progress and we have yet to set up a meeting but we are

[2:29:35] Voice 11: in the process of setting up a meeting to discuss that with the province and uh the region

[2:29:40] Voice 11: uh regional districts sorry um in terms of the quarter four actions action four

[2:29:49] Voice 11: which was uh

[2:29:50] Voice 3: can i can i pause you there planner um should

[2:29:54] Voice 3: we have discussion on each of the items

[2:29:56] Voice 3: or do you want to do the overview are you doing an overview yeah i was gonna do it

[2:30:00] Voice 11: overview and then we can discuss if if you if the committee wants to discuss one at a time that's

[2:30:05] Voice 11: totally fine um i i just thought this might be a little bit easier um

[2:30:10] Voice 3: no worries

[2:30:12] Voice 11: uh so a quarter

[2:30:14] Voice 11: a quarter four actions included action four which was to communicate with property owners what

[2:30:19] Voice 11: housing actions can be taken under existing bylaws and constraints that are beyond an ltc's authority

[2:30:25] Voice 11: to address. So we have completed this action. And the update is that digital communication

[2:30:33] Voice 11: materials have been created to put on the Islands Trust website that inform property owners of what

[2:30:39] Voice 11: a housing actions can be taken on their property, and be what jurisdictions regulate these different

[2:30:47] Voice 11: actions we are also going to create a plan to to distribute these the the

[2:31:00] Voice 11: sketches and the the write-up with a numerous different modes of delivery and

[2:31:11] Voice 11: then for action seven with this was to identify consisting housing definitions

[2:31:16] Voice 11: and recommend LTCs to adopt and the update for that is that staff have compiled a list of all

[2:31:22] Voice 11: housing definitions from all bylaws and are incorporating the definitions into the model

[2:31:26] Voice 11: line use bylaw to produce some more consistent or to produce consistent definitions that align

[2:31:32] Voice 11: with the new provincial definitions so the status of that is in progress the next steps will be to

[2:31:40] Voice 11: to finalize the best definitions that were gathered from all of the bylaws

[2:31:49] Voice 11: and insert those into the model land use bylaw.

[2:31:55] Voice 11: And then, yeah, now we can, whatever questions that trustees may have

[2:32:00] Voice 11: for any of these actions, I'll be happy to answer any questions

[2:32:05] Voice 11: or facilitate any discussions on that.

[2:32:11] Voice 3: Perfect.

[2:32:14] Voice 3: Actually, I'll put my name in the queue for a question.

[2:32:17] Voice 3: maybe to kick this off unless anybody else has been one um the action for requesting grant uh

[2:32:26] Voice 3: grants and abilities for improvement districts did that i'm just trying to remember where that emerged

[2:32:34] Voice 3: um it was strictly uh a recommendation of um i think mary stores are put together the strategic

[2:32:43] Voice 3: strategic action plan? Okay. All right. Is it really a critical action at this time?

[2:32:55] Voice 3: Like, what is going to be gained, I guess, by the Islands Trust Area? If you could summarize that,

[2:33:03] Voice 3: say, if improvement districts do get this ability to have grants? And I know the briefing

[2:33:10] Voice 3: can cover some of that but is it just to do with water service is there yeah thank you um

[2:33:23] Voice 11: i think

[2:33:24] Voice 11: that's uh based on initial uh research and and um research that mary had done and and um research

[2:33:34] Voice 11: that i continued um the what we found was that there there may not be uh methods as the improvement

[2:33:44] Voice 11: districts currently exist to access infrastructure grants but we wanted to you know get that

[2:33:53] Voice 11: discussion with the province to see if there is anything or the regional districts because

[2:33:57] Voice 11: regional districts are able to apply on the the improvement district's behalf

[2:34:06] Voice 11: so you know we weren't able to get those discussions ongoing before this meeting but

[2:34:11] Voice 11: But, you know,

[2:34:11] Voice 11: we aim to to see if there's any avenues of of getting infrastructure grants to improvement districts.

[2:34:24] Voice 3: Hey, Trustee Boland or maybe Robert, since you may have an answer to that, a little more context before we move on to other questions.

[2:34:32] Voice 13: Yeah. Thank you, Chair.

[2:34:33] Voice 13: Maybe a little more context. Anthony summarized it well, but this was an action that was identified in the housing strategy and is consequently in the action plan.

[2:34:45] Voice 13: um you know our expectation is that the probability is very low that um the province

[2:34:53] Voice 13: will change its approach to improvement districts and that uh regional districts

[2:34:59] Voice 13: interests in applying on behalf of improvement districts would were granting flow through money

[2:35:04] Voice 13: to improvement districts would also be pretty low when they have their own water systems to

[2:35:09] Voice 13: support and basically be competing for limited grants with themselves um but you know we're

[2:35:15] Voice 13: prepared to follow through and as Anthony said with with meet with provincial staff and and

[2:35:20] Voice 13: regional district staff thank you okay

[2:35:26] Voice 3: great uh thanks

[2:35:30] Voice 15: I I think I missed something along the way

[2:35:34] Voice 15: I I don't know how we have sort of zeroed in on improvement districts I understand that it's

[2:35:41] Voice 15: very difficult to ask and there are politics at play and that it may all fail but I don't

[2:35:49] Voice 15: to understand how we how we zeroed in on community improvement districts for instance here on

[2:35:56] Voice 15: uh saturn we had a discussion yesterday about um you know infrastructure grounds well sorry

[2:36:04] Voice 15: secondary suites and it would go beyond the improvement districts uh you know you bring

[2:36:12] Voice 15: in water catchment etc so my question is why is this focused on improvement districts only

[2:36:19] Voice 15: day thanks

[2:36:20] Voice 11: um through the chair i i think that where this um and and this can be clarified by

[2:36:30] Voice 11: robert since i came in a little bit later or sorry manager uh kojima um in that uh the

[2:36:38] Voice 11: improvement districts have uh are quite prevalent in the the islands trust area and many of the

[2:36:46] Voice 11: the systems that they, uh, they maintain and, uh, residents get water from are, um, you know,

[2:36:55] Voice 11: they need a lot of, uh, repair because they, many of them are, are, are very old and haven't, uh,

[2:37:03] Voice 11: had that sort of infrastructural, infrastructural upkeep. So I, that, that's my interpretation on

[2:37:11] Voice 11: on why specifically we're focusing on improvement districts as well.

[2:37:17] Voice 13: Yeah, through the chair, that's correct.

[2:37:20] Voice 13: So one of the obstacles to creating additional housing options

[2:37:23] Voice 13: was identified as being, for example, secondary suites.

[2:37:28] Voice 13: Improvement districts don't have the capacity

[2:37:30] Voice 13: to support further intensification.

[2:37:34] Voice 13: And that became apparent in some of the secondary suite projects,

[2:37:38] Voice 13: for example, on Main, where there's quite a few

[2:37:41] Voice 13: independent improvement districts that aren't part of the regional district and they were like no we

[2:37:45] Voice 13: can't support additional connections or additional usage through things like secondary suites or

[2:37:52] Voice 13: accessory dwelling units and so that resulted in some significant areas not being included

[2:37:59] Voice 13: in initiatives like that and that's how it ended up in the housing strategy and the housing action

[2:38:08] Voice 13: Yeah.

[2:38:09] Voice 15: Can I just quickly respond? I take your point. I think I mixed up a couple of issues. I added two and made, if not six, I made four and a half. But is there an opportunity to advocate for infrastructure grants in the form of supporting water catchment on the islands?

[2:38:31] Voice 15: because I know it's unlikely to succeed in a multi-million dollar grant

[2:38:38] Voice 15: at the stroke of a pen.

[2:38:40] Voice 15: But realistically, you know, that is something that should be being promoted

[2:38:46] Voice 15: to the degree that if we wanted infrastructure grants,

[2:38:49] Voice 15: that could be, you know, what should be supported.

[2:38:54] Voice 15: supported and uh even for people to migrate from a wall a well to a water catchment system you know

[2:39:02] Voice 15: it's it's a big ask and a big investment so i'm just wondering if there's an opportunity just to

[2:39:08] Voice 15: advocate and put it on the agenda even if it doesn't go anywhere immediately thanks okay

[2:39:19] Voice 15: so

[2:39:20] Voice 3: there's a specific action you want with that festival yeah

[2:39:23] Voice 15: i i would like to know if there's

[2:39:27] Voice 15: an opportunity to look at those infrastructure grants with the goal of supporting um uh water

[2:39:36] Voice 15: catchment systems and or metering well metering maybe

[2:39:45] Voice 9: i can comment on that a little bit

[2:39:48] Voice 9: i would just like

[2:39:49] Voice 9: to add that the or my comment is that the capital regional district has had a

[2:39:53] Voice 9: a program that sponsors things like rain barrels and things like that so they subsidize rain barrels

[2:40:01] Voice 9: to catch now i know that's not i've i've survived with the rain catchment system i know all the

[2:40:05] Voice 9: components trust me and that but but they have things like that to subsidize it the islands

[2:40:11] Voice 9: trust would not be able to obviously distribute funds so your your request is that we advocate

[2:40:16] Voice 9: on behalf of somebody else to have this program so i just want to clarify that and that the regional

[2:40:21] Voice 9: district already does have something so maybe along those lines that they that the regional

[2:40:25] Voice 9: district expand their sponsorship of such programs and and

[2:40:30] Voice 15: i i appreciate the regional district etc

[2:40:35] Voice 15: but it's like in the order of you know tens of dollars whereas an entire water catchment system

[2:40:41] Voice 15: is probably i don't know 10 15 20 000 depending on the size of the tanks etc etc so um and i

[2:40:50] Voice 15: understand that we couldn't necessarily administer it but um i think uh that we you know one of our

[2:41:00] Voice 15: our jobs is to advocate and we have a freshwater sustainability strategy and a specialist

[2:41:08] Voice 15: why don't we use that to focus on water catchment and ask them to make water catchment

[2:41:16] Voice 15: support equivalent to uh the support they give to infrastructure around you know pipes in the

[2:41:23] Voice 15: ground coming from a well

[2:41:25] Voice 9: so for clarity pardon me madam chair but if you don't mind me jumping in

[2:41:29] Voice 9: there i don't know if that's an affordable housing action but perhaps maybe you want to put that at

[2:41:36] Voice 9: the end and return to freshwater sustainability strategy or if this is an affordable housing

[2:41:40] Voice 9: action that somehow it ties in together i'm not sure but oh

[2:41:44] Voice 15: you know what i'll think about it and

[2:41:45] Voice 15: put something together i think it straddles the boundary a bit and uh i'll have a think about it

[2:41:51] Voice 15: and put it forward for the next meeting i think it could be quite an important thing and it might

[2:41:56] Voice 15: need a huge amount of work just as sort of a constant pressure ask type of thing okay thanks

[2:42:04] Voice 15: So

[2:42:07] Voice 3: I put my hand up to add in Trustee Patrick's comments, which she had emailed to committee

[2:42:14] Voice 3: members.

[2:42:15] Voice 3: But I think it actually is sort of going off of what you were asking, Trustee Boland.

[2:42:23] Voice 3: So she said regarding item 7.12.1, and I think I kind of agree with this, this advocacy issue.

[2:42:29] Voice 3: issue. I don't know if it actually will result in support for housing on islands. So what

[2:42:37] Voice 3: she'd written was this action may be unintentionally advocating for the status quo. The province

[2:42:42] Voice 3: reports that improvement districts are outgrowing their capacity. There's challenges with finding

[2:42:48] Voice 3: volunteers to serve on commissions or boards. The province also desires a closer relationship

[2:42:53] Voice 3: relationship between services and land use planning and regulation, as staff data of

[2:43:00] Voice 3: the regional districts and municipalities can apply on behalf of the Improvement District

[2:43:03] Voice 3: for infrastructure and fiscal grants.

[2:43:05] Voice 3: So would the Islands Trust be better served by advocating for more modern forms of water

[2:43:12] Voice 3: governance, which would be a more in line with exhalation, housing emergency, and climate

[2:43:18] Voice 3: action statement?

[2:43:19] Voice 3: and she referenced a call to action for healthy and resilient watersheds which is part of the

[2:43:25] Voice 3: polis water project so i guess my question is will this project or will this advocacy initiative

[2:43:34] Voice 3: result you know if the province goes back and says no you know we're not going to do that then

[2:43:41] Voice 3: that's not going to net net any benefit to the island's trust area my question was more how many

[2:43:47] Voice 3: water improvement districts are governed by sorry water watershed systems are

[2:43:58] Voice 3: governed by water improvement districts and are they potentially going to be

[2:44:04] Voice 3: phased out so should we just be working on something that is more appropriate

[2:44:10] Voice 3: be it for watershed good question is this action a priority i'm sure

[2:44:19] Voice 11: yes for the trip oh sorry

[2:44:23] Voice 11: um do you want

[2:44:25] Voice 13: to go ahead

[2:44:25] Voice 11: uh i

[2:44:26] Voice 13: was just gonna say uh yeah chair that uh i think i sort of alluded

[2:44:31] Voice 13: to the fact that we don't really you know we're willing to meet with the provincial staff um

[2:44:35] Voice 13: trying to set that up to meet with the right person and but we anticipate the answer will

[2:44:41] Voice 13: be the same as it's always been um through different mechanisms that you know they uh

[2:44:48] Voice 13: would like to see improvement districts under the auspices of regional districts over time okay

[2:44:54] Voice 3: so i

[2:44:56] Voice 3: think i have my answer i'm i'm happy to put this advocacy item in abeyance um i don't honestly

[2:45:04] Voice 3: we think it's going to go anywhere um but what do the what committee members feel anybody have a

[2:45:14] Voice 3: contrary opinion or all right i'm going to put it to a vote then hearing radio silence so i move

[2:45:26] Voice 3: that the rpc recommends that advocacy for improvement district access to grants be put

[2:45:32] Voice 3: in a band since i'll play the direction i second oh yeah

[2:45:40] Voice 15: i i can't actually hear you very well toby

[2:45:42] Voice 15: you're a bit muffled like you're you're clear enough but you sound like you're speaking from

[2:45:48] Voice 15: the bottom of a barrel hold on that better

[2:45:55] Voice 5: yeah yeah

[2:45:57] Voice 5: way better okay i apologize i had the

[2:46:00] Voice 5: headphones in anyway um so yes move uh seconded by trustee campbell i saw your hand pop up there

[2:46:10] Voice 5: and uh any further discussion oh no did you wish to speak to the motion

[2:46:15] Voice 5: your hand keeps popping up and down

[2:46:17] Voice 12: i don't need to say anything all right

[2:46:23] Voice 5: okay any further discussion and call for the vote all those in favor raise your hands or

[2:46:30] Voice 5: say aye. And any opposed? Okay, that is carried. All right. So would you like to discuss the second

[2:46:45] Voice 5: briefing on the consistent definitions of affordable housing and other housing related

[2:46:52] Voice 5: terms? This is a pretty big project. I hadn't realized there was 70 terms and definitions

[2:47:00] Voice 5: across the islands trust area no wonder we're a bit of an inconsistent incoherent bunch

[2:47:07] Voice 11: yeah yeah through the chair it's it was it was quite the exercise to go through all of them and

[2:47:13] Voice 11: see the amount of variation in in definitions but variation but also somewhat the same it was very

[2:47:23] Voice 11: very uh eye-opening to see the amount of definitions that we do have in the uh the

[2:47:29] Voice 11: Islands Trust for, you know, each one of the LTAs. So, but, you know, speaking to the briefing

[2:47:38] Voice 11: attachment, I was able to pull out, you know, three consistent umbrella terms that

[2:47:47] Voice 11: for one of the terms, almost all of the islands had, and then for the, you know, going to the

[2:47:54] Voice 11: the third umbrella term um quite a few of them had so i was able to find some you know overlapping

[2:48:00] Voice 11: consistency among the the islands that's

[2:48:07] Voice 5: great uh trustee graham thank

[2:48:12] Voice 8: you um i can appreciate

[2:48:15] Voice 8: the desire for conformity of definitions on the other hand um not at the expense of

[2:48:22] Voice 8: some unique applications that would be created on islands and so as long as the

[2:48:31] Voice 8: definitions have brought enough scope that they would capture all of the

[2:48:35] Voice 8: variant variations that Islanders can think of I'm all for it but if they

[2:48:41] Voice 8: become so prescriptive that they by their definition exclude forms of

[2:48:48] Voice 8: of housing, which are in fact being used on islands,

[2:48:51] Voice 8: then they are counterproductive.

[2:48:53] Voice 8: So I just want staff to be cognizant

[2:48:56] Voice 8: and careful with what they suggest

[2:49:00] Voice 8: that local trust committees or whomever

[2:49:03] Voice 8: in the strategy are used that they don't

[2:49:07] Voice 8: by their prescriptive nature,

[2:49:10] Voice 8: cut out some of the more creative housing options

[2:49:13] Voice 8: that people choose on their own on the islands.

[2:49:17] Voice 8: Thank you.

[2:49:20] Voice 5: Is there, yeah, do you want to respond to that? How do we maintain the flexibility? Although I guess this is towards creating a model land use bylaw?

[2:49:32] Voice 5: Yeah,

[2:49:33] Voice 13: Chair. I guess two things. One is, yeah, the second part is correct. So there's, yeah, this is to go into model land use bylaws as sort of a beginning basis for drafting a new bylaw. And also, yes, there's numerous specific definitions and different bylaws, sometimes related to just one project that was approved.

[2:49:54] Voice 13: in some cases, you know, you've got a pretty unique definition for that one rezoning or other

[2:50:00] Voice 13: unique definitions that apply across just one local trust area. And any update to a land use

[2:50:08] Voice 13: bylaw, you know, those existing terms would be carried forward into a new bylaw, provided that

[2:50:14] Voice 13: use was still going on. LTC wanted to keep it.

[2:50:21] Voice 5: Thanks. Just as a curiosity, what definition

[2:50:25] Voice 5: definition of dwelling unit did did staff land on as sort of the the best do we have

[2:50:35] Voice 5: one example that stands out or a couple because there there is a lot of variation it's yeah so

[2:50:42] Voice 11: my through the chair my next uh you know next steps in this are to uh you know come up with

[2:50:48] Voice 11: a list of ones that i think maybe a list of three to five that i think are the best and bring that

[2:50:53] Voice 11: uh to uh regional planning manager kojima and and decide you know amongst staff which ones we think

[2:51:02] Voice 11: are the the best options to to put into that uh model land use bylaw and and like um uh planning

[2:51:10] Voice 11: manager kojima said uh this is you know it would it would just be as a setting up a good baseline

[2:51:16] Voice 11: line for a a uh a land use by law so uh so a uh an ltc doesn't have to start by scratch they have

[2:51:25] Voice 11: something to to build off of um and uh you know addressing trustee graham's concerns uh those

[2:51:33] Voice 11: those um specific definitions wouldn't wouldn't go anywhere great

[2:51:41] Voice 5: trustee boland yeah

[2:51:44] Voice 15: i i like

[2:51:45] Voice 15: what you're doing and the content you've provided. I'm a bit of a data nerd so I'm thinking what you

[2:51:53] Voice 15: need is a definition of types and then for each type you need a list of the actual instances that

[2:52:00] Voice 15: could exist within the Islands Trust and I think mixing up those instances with the definition of

[2:52:07] Voice 15: the types is probably if we avoid that then you can accommodate every single thing that exists

[2:52:14] Voice 15: in any of the islands yeah by the way on saturn and we allow yurts so don't forget those

[2:52:24] Voice 5: yeah that was

[2:52:25] Voice 5: my question alternative dwelling units how are we capturing that

[2:52:29] Voice 5: um

[2:52:32] Voice 11: so through the chair based on this based on this analysis this was specifically for the

[2:52:39] Voice 11: definitions but i think that there is a an analysis to be had for uh alternative um dwelling

[2:52:45] Voice 11: types on each that come from each one of the islands yeah

[2:52:51] Voice 5: it's um that's going to be really

[2:52:54] Voice 5: helpful and and i'll just give an example from the gabriella ltc meeting yesterday we

[2:52:59] Voice 5: had an application coming forward um to do with the rezoning or to create a new zoning for a

[2:53:08] Voice 5: commercial area that would include multi-use so including some dwellings

[2:53:14] Voice 3: and

[2:53:15] Voice 5: the applicant wasn't

[2:53:18] Voice 5: keen on adding dwellings to his commercial use area but i actually looked at the table the tool

[2:53:28] Voice 5: three our policy options table in the housing toolkit during the meeting and said well look

[2:53:35] Voice 5: look at all these different policy options that if we work that into this zoning, maybe not you

[2:53:42] Voice 5: as the owner, but the property sells and the zoning allows commercial dwelling to be converted

[2:53:49] Voice 5: to a residential unit. And that flexibility is in the zoning or an alternative dwelling or three

[2:53:58] Voice 5: three apartments above, you know, whatever, your storage shed, we really do need to have those

[2:54:07] Voice 5: definitions in there to draw from for the policy options table. So I can see how this is starting

[2:54:13] Voice 5: to come together. And really, honestly, I think it's about providing flexibility and options.

[2:54:21] Voice 5: But you can't have that if you don't have a clear idea of your definitions of what we're

[2:54:25] Voice 5: talking about so anyway it's starting to make sense in my mind i appreciate the work any further

[2:54:34] Voice 5: conversation on this topic okay let's move on to the third briefing

[2:54:46] Voice 5: so the communication materials for property owners any comments uh questions from trustees

[2:55:07] Voice 5: disseminate the information through subscriber emails okay yeah that was part of my question is

[2:55:15] Voice 5: how is that enough of a communication strategy welcome package that trust area services that's

[2:55:23] Voice 5: an interesting comment um anybody i

[2:55:37] Voice 15: like it i like these kind of um i like a picture

[2:55:42] Voice 15: check to illustrate something and it looks good yeah

[2:55:48] Voice 5: who is doing these drawings um it's a staff

[2:55:52] Voice 5: member

[2:55:52] Voice 6: yeah bill

[2:55:54] Voice 13: and is

[2:55:56] Voice 5: he leaving soon yeah

[2:55:59] Voice 13: oh

[2:56:00] Voice 5: no let's get him to do a bunch more illustrations

[2:56:03] Voice 5: before he goes

[2:56:04] Voice 12: yeah i was just gonna say does he contract out i need something like this for the

[2:56:08] Voice 12: a farm yeah

[2:56:10] Voice 13: he probably does actually

[2:56:11] Voice 15: i'm thinking can he not make a template

[2:56:16] Voice 5: that's great to have the illustrations uh trustee yeah

[2:56:20] Voice 8: um i like the illustrations

[2:56:23] Voice 8: except that they all represent a mono style of housing so if we could just add one at least

[2:56:33] Voice 8: an alternative, a bus or a yurt, or I don't really care at that point, but just something that

[2:56:39] Voice 8: doesn't look like a cookie cutter architectural plan book where you send your money away and you

[2:56:46] Voice 8: end up with the same house as your neighbors. Thank you.

[2:56:49] Voice 5: Well, do we want to have non-conforming

[2:56:53] Voice 5: forms of housing as examples? It's a legit question. Yes, we

[2:56:58] Voice 11: do. To the chair, one of the

[2:57:01] Voice 11: the things that we also wanted to do with these illustrations is we wanted to really connect them

[2:57:06] Voice 11: to the the new provincial definitions that uh they've come up with so the dwelling units and

[2:57:13] Voice 11: that sort of thing but i do take your point um for sure because there are other you know forms

[2:57:21] Voice 11: posing on on the different islands

[2:57:27] Voice 15: go ahead maybe

[2:57:29] Voice 13: what we could do quickly is just have a look at some of the bylaws and

[2:57:32] Voice 13: and find an example of a lawful under the zoning alternative

[2:57:38] Voice 13: temperate dwelling and have Phil include that as well.

[2:57:43] Voice 15: Yes, and I think you could put a couple of water collection tanks

[2:57:46] Voice 15: around the back of one of those buildings.

[2:57:50] Voice 5: Well, so the interesting conversation,

[2:57:53] Voice 5: and I actually want to get to other actions in our strategic plan,

[2:57:59] Voice 5: the the conversation around tiny homes is not going away and i think this could actually be a

[2:58:05] Voice 5: an election platform at least for the ndp um agreeing on a on a certification form of tiny

[2:58:14] Voice 5: homes is the is where builders are at right now and so i don't know if the the z240 um

[2:58:25] Voice 5: park model is actually not a desired certification model because the CSA or the RV industry doesn't

[2:58:34] Voice 5: want tiny homes. And so the more you move into RVs, the further you are away from something

[2:58:40] Voice 5: considered a dwelling that a building inspector would say, okay, that's a living space. But the

[2:58:46] Voice 5: park model or the manufactured home model, I think is coming to be more accepted as sort of

[2:58:53] Voice 5: the standard so i don't know if we could have like a tiny homes with wheels removed manufactured

[2:59:00] Voice 5: home certification standard could potentially be one of those alternative units and so when we're

[2:59:08] Voice 5: finished with this conversation and we can go back to the action plan i actually wanted to see if we

[2:59:13] Voice 5: we could advance some of those other ones on page 43.

[2:59:20] Voice 5: So perhaps, yeah, do we want to see a yurt?

[2:59:25] Voice 5: Do we want to see a tiny house with a certain certification standard?

[2:59:31] Voice 5: What other options do we have?

[2:59:35] Voice 15: Yurts are legal on Saturna.

[2:59:37] Voice 15: I think there's a lot of information about the island stress.

[2:59:42] Voice 15: So she might need more than one graphic because I liked the point that Trustee Graham raised, which we're now discussing, which is, you know, taking the opportunity to highlight a bit of diversity and, you know.

[3:00:00] Voice 15: know everybody doesn't need a three or five acre lot with the standard kind of suite of things on

[3:00:07] Voice 15: it so i think it would be really really important and maybe that graphic artist will come up with

[3:00:13] Voice 15: some ideas if we just let them at it but you know we could have a second you know part one part two

[3:00:21] Voice 5: father fatino uh

[3:00:24] Voice 11: through the chair i i think it's a good idea um but i would say i think that we

[3:00:28] Voice 11: We have to make sure we find a way to communicate that it's not on a broad scale.

[3:00:35] Voice 11: So, you know, that a yurt is allowed for all the islands, because this is Islands Trust umbrella idea.

[3:00:46] Voice 11: But I think that finding a way to communicate that it's not on all the islands is important as well.

[3:00:52] Voice 11: maybe

[3:00:53] Voice 15: you could do broad broadly speaking or standard housing options and then do one which is

[3:00:59] Voice 15: on some islands the following yeah

[3:01:02] Voice 5: i could see like a little cluster of yurt label saturna

[3:01:06] Voice 5: you know wheeled structure denman island to be announced

[3:01:14] Voice 5: you know have a have three or four different examples and just label it alternative dwellings

[3:01:20] Voice 5: that are not you know standard across the trust area but um yeah let's see if staff can explore

[3:01:26] Voice 5: that we'll just uh maybe leave it in your hands yep yeah

[3:01:30] Voice 15: i think it's an opportunity also to tell

[3:01:33] Voice 15: people that we are flexible and trying to broaden so you know even put in dot dot dot you know

[3:01:41] Voice 15: under discussion we're working on it yeah i love

[3:01:45] Voice 5: it the idea

[3:01:46] Voice 15: that it's not all set in concrete

[3:01:48] Voice 15: and that people are doing their best to try and...

[3:01:51] Voice 15: I think

[3:01:51] Voice 5: a graphic with barn doors that open into a wild field

[3:01:54] Voice 5: where the inspectors are frolicking and signing off

[3:01:58] Voice 5: on all kinds of non-conforming dwellings would be great.

[3:02:04] Voice 5: Yeah.

[3:02:05] Voice 5: Okay, let's keep moving.

[3:02:07] Voice 5: Can we go back to the future actions timeline on page 43 and 44?

[3:02:14] Voice 5: Because I just wanted to see...

[3:02:16] Voice 5: I guess we're just finished quarter one now into quarter two.

[3:02:21] Voice 5: I wanted to ask if Action 26,

[3:02:27] Voice 5: particularly the actions that would support 23,

[3:02:33] Voice 5: the Regional Interagency Cooperation Staff Roundtable

[3:02:37] Voice 5: or Elected Officials Roundtable,

[3:02:39] Voice 5: there's quite a few things that would need to happen

[3:02:42] Voice 5: to get to that point.

[3:02:45] Voice 5: so um do we have any comments from staff on uh yep yeah so

[3:02:56] Voice 13: chair the next yeah the next step is

[3:02:58] Voice 13: after reporting today is to go back to this list and um start working on the actions for

[3:03:05] Voice 13: well really the current fiscal year quarter one quarter two and um start on those um

[3:03:15] Voice 5: i've been

[3:03:16] Voice 5: lax on the advocacy piece I was actually asked to put something together for MLA Adam Wilson

[3:03:24] Voice 5: to start and and the NDP has got their platform consultations going on right now and other

[3:03:30] Voice 5: other government provincial well parties are so they want input on what is going to be the

[3:03:37] Voice 5: election issue the support for wheeled tiny homes I think could be an election issue I'd love to

[3:03:43] Voice 5: to work with staff and um i've got some of the background on it or a working group to push this

[3:03:51] Voice 5: forward i've just not had the capacity yeah

[3:03:57] Voice 13: okay yeah i see it looks like anthony's noting that

[3:03:59] Voice 13: down

[3:04:00] Voice 6: yeah

[3:04:02] Voice 5: and do we need to think about money for the round table um we're starting fiscal planning

[3:04:08] Voice 5: earlier now so yeah that was one of my thoughts trustee Graham yeah thanks um

[3:04:16] Voice 8: one of the traditional affordable housing solutions in the rural areas for

[3:04:21] Voice 8: decades was mobile home parks and I'm curious to know what the difference is

[3:04:25] Voice 8: between a mobile home and a tiny home because to me they're exactly the same

[3:04:34] Voice 5: so manufactured homes I think generally or park models are the standard that

[3:04:42] Voice 5: that are allowed in RV parks or different parks. Tiny homes that are not necessarily built to one

[3:04:52] Voice 5: of those standards are the exception. And so think of it as they're more easily wheeled from

[3:04:59] Voice 5: one place to the other. They're not necessarily going to be fixed to the ground. I think it's

[3:05:06] Voice 5: the foundation issue. I could be wrong. Yeah. Robert?

[3:05:11] Voice 13: So one way to think about it, I think,

[3:05:13] Voice 13: is that mobile homes, manufactured home,

[3:05:16] Voice 13: spark model homes,

[3:05:17] Voice 13: and now some other like tiny homes,

[3:05:20] Voice 13: if you want to call them that,

[3:05:21] Voice 13: are factory built

[3:05:22] Voice 13: and they're built to standards,

[3:05:25] Voice 13: CSA standards,

[3:05:27] Voice 13: whereas some other tiny homes

[3:05:30] Voice 13: are not built to that standard

[3:05:32] Voice 13: or self-built.

[3:05:35] Voice 13: And so that's sort of one difference

[3:05:37] Voice 13: at the construction stage.

[3:05:41] Voice 13: And then traditionally,

[3:05:43] Voice 13: the manufactured homes mobile homes are placed on a foundation and they can get building permits

[3:05:51] Voice 13: for that foundation and sometime meet tiny homes can as well if they're put on a foundation

[3:05:58] Voice 8: i may there are certainly examples on them and of mobile homes which don't have

[3:06:04] Voice 8: permanent foundations they they have a skirt that hides the wheels and some bricks or whatever a

[3:06:10] Voice 8: stump to it you know give it some stability but they've been there for 30 40 50 years and they

[3:06:17] Voice 8: were mobile you don't

[3:06:17] Voice 5: have building inspections do you you have

[3:06:20] Voice 8: no we don't

[3:06:21] Voice 5: so that's that's the

[3:06:22] Voice 5: issue so building inspectors will not look at something that's not considered a dwelling so

[3:06:29] Voice 5: typically they'll answer anything on wheels is not considered a dwelling they won't inspect it

[3:06:35] Voice 5: So that's where the block is. And then the other issue is building inspectors or the regulatory agencies that govern all this, they want to, something has to be built for a specific use.

[3:06:53] Voice 5: And so RVs are built typically for seasonal use and, you know, the materials that they're constructed with and all of that. That is why this RV industry does not want tiny homes. And actually the CSA Z240, I've been talking to tiny home advocates all over and the RV industry does not want to be used as a certification standard for tiny homes because they're for seasonal use.

[3:07:20] Voice 5: And so then you get the issues with the island health and they will only author or like you're not allowed to stay in a trailer for more than three months kind of thing because it's meant for seasonal use.

[3:07:36] Voice 5: So you've got to be building something that's meant to be a permanent full time dwelling. That's where a tiny home seemed to get caught in the middle and why we're potentially looking at moving to the manufactured home standard, whether it's on wheels or not. So it's like building inspectors are very rigid because they have to sign off on something that is the uses is what it was designed for.

[3:08:05] Voice 5: does that make sense i'm going to go to trustee campbell and then uh chair or peter luckham there

[3:08:11] Voice 5: i

[3:08:12] Voice 12: was just gonna say um in a previous life i did a a lot of construction and um most of the

[3:08:24] Voice 12: um like park model homes and you know traditional mobile home parks that we would do work in

[3:08:33] Voice 12: are located on indigenous land and specifically because the bc building code doesn't apply

[3:08:41] Voice 12: uh on indigenous land so the requirements were not the same uh for us to do building out uh on

[3:08:54] Voice 12: indigenous land as it was for us to do it outside of because because of the inspection issue that

[3:09:01] Voice 12: That was exactly the reason, the reasoning that they're mostly hosted and all through the Okanagan, if you look, almost every mobile home park is on indigenous land when you look at it.

[3:09:18] Voice 12: And so that can also be an issue given the islands, because we don't have specific areas set aside that are indigenously owned.

[3:09:29] Voice 12: and a mobile home part doesn't work

[3:09:32] Voice 12: when you add in the BC building code.

[3:09:38] Voice 5: That's great.

[3:09:38] Voice 5: Thanks for that, Aaron.

[3:09:41] Voice 5: And trustee Luckum, you're muted.

[3:09:54] Trustee Luckham: There's a lot of things to talk about,

[3:09:55] Trustee Luckham: especially if you turn your mute button off.

[3:09:59] Trustee Luckham: A lot to talk about on this topic.

[3:10:02] Trustee Luckham: And I don't know that this is necessarily

[3:10:06] Trustee Luckham: forwarding the business that you have before you today.

[3:10:10] Trustee Luckham: day, but I'm going to chime in anyway. And I think probably, you know, by way of a question

[3:10:15] Trustee Luckham: rather than a comment, although I'm going to make some comments, but maybe I'll start off with my

[3:10:22] Trustee Luckham: question. I do not believe that there is presently a building standard for tiny homes. And that is,

[3:10:33] Trustee Luckham: may not be a requirement for everybody, but it's certainly a public health and safety

[3:10:37] Trustee Luckham: factor um so just a question and an answer if there's one is there a standard for the construction

[3:10:45] Trustee Luckham: of a tiny home well i don't see anybody jumping in i

[3:10:55] Voice 5: can try to answer the best of my knowledge

[3:10:57] Voice 5: bc housing did publish a really great report in 2021 that identified the the challenges and gaps

[3:11:06] Voice 5: and so they went through the different certification standards like i said csa z240

[3:11:11] Voice 5: is a certification standard that some tiny home builders or manufacturers are able to build

[3:11:19] Voice 5: to that standard. There's about 20, I think, across Canada who are building to CSA Z240.

[3:11:27] Voice 5: So they're churning out, they're doing work around. So you're basically building an appliance

[3:11:31] Voice 5: and all the electrical has to be sourced through the CSA system. And so they meet that standard.

[3:11:38] Voice 5: And so when a regulatory body, like a regional district says, okay, we're going to accept CSA Z240s as a standard and consider them homes, then that is, you know, a tiny house with a stamp on it.

[3:11:55] Voice 5: But there isn't agreement because the tiny home industry is kind of emerging. There is an agreement on that certification standard where the province came back with the UBCM resolution to request that the province amend the B.C. building code to include either a subsection like for float homes that would apply to tiny homes or.

[3:12:25] Voice 5: amend the code the province came back and said no we're not going to do that um there are already

[3:12:31] Voice 5: manufacturers who are building tiny homes to a standard and i think that's what they were

[3:12:35] Voice 5: referring to but there isn't there isn't agreement it's really the fixed firm found the fixed

[3:12:43] Voice 5: foundation i think is the issue because no building inspector wants to inspect something

[3:12:49] Voice 5: on wheels it's not fixed to the ground that's going to shake you know in an earthquake or

[3:12:53] Voice 5: topple or whatever so that you can build these things to a standard doesn't necessarily mean the

[3:13:01] Voice 5: the zoning or approving agency is going to accept them and so this is a multi-pronged advocacy

[3:13:12] Voice 5: issue um i think there's there's movement but it's kind of like it's going in a good direction

[3:13:20] Voice 5: but we need to find out where we could plug in to advocate like what are the changes that the

[3:13:26] Voice 5: islands trust would want to see um we can't advocate for all the wholesale changes because

[3:13:33] Voice 5: those are happening at different levels but the health i think certainly the housing minister

[3:13:38] Voice 5: will always come back and say we're not going to compromise on health and safety there has to be a

[3:13:42] Voice 5: standard in place i don't know if that helps answer anything well

[3:13:48] Trustee Luckham: doesn't directly answer

[3:13:49] Trustee Luckham: the question and not not that you were intentionally but it kind of skirts around it

[3:13:55] Trustee Luckham: um because certainly there's a desire to want to accommodate alternative accommodation needs but i

[3:14:01] Trustee Luckham: think we just need to be careful as a government about what we're saying what we're advocating

[3:14:05] Trustee Luckham: what we're suggesting are solutions and also that we're maybe even uh suggesting that uh agents of

[3:14:12] Trustee Luckham: the municipalities regional districts or the province are not accepting standards that exist

[3:14:18] Trustee Luckham: If it's part of the building code, whether they like it or not, it has to be applied.

[3:14:23] Trustee Luckham: And with respect to the building code, although there's no building inspection on Denman Island,

[3:14:30] Trustee Luckham: but singled out in that particular question, remark, they do have siting and use permits.

[3:14:35] Trustee Luckham: And so there's a mechanism for it that needs to be met.

[3:14:38] Trustee Luckham: And of course, the building code applies all across the province.

[3:14:42] Trustee Luckham: Every single dwelling that's used as a home that is not on reserve or federal land.

[3:14:48] Trustee Luckham: And I can't help but quip that my house is on indigenous land.

[3:14:53] Trustee Luckham: It happens to have a fee simple title that has my name on it.

[3:14:56] Trustee Luckham: But that's just a remark as I move forward.

[3:15:00] Trustee Luckham: But we just want to be careful because, you know, the thing is about tiny homes, it's

[3:15:04] Trustee Luckham: perceived as an alternative, lower cost form of a home.

[3:15:08] Trustee Luckham: And there are lots of people that are building tiny homes in their backyards and that are

[3:15:12] Trustee Luckham: not necessarily conforming to any kinds of standards.

[3:15:14] Trustee Luckham: and a tiny home today, the ones that I'm seeing around

[3:15:18] Trustee Luckham: that don't conform to any kind of standards

[3:15:19] Trustee Luckham: started $100,000.

[3:15:21] Trustee Luckham: And I don't know that that's necessarily

[3:15:23] Trustee Luckham: without any land or any sewer or water

[3:15:26] Trustee Luckham: or other infrastructure.

[3:15:28] Trustee Luckham: And I don't know, all that stuff has to be figured out

[3:15:31] Trustee Luckham: before we promote or even suggest

[3:15:34] Trustee Luckham: that tiny homes are an acceptable method of building

[3:15:37] Trustee Luckham: in the Gulf Islands.

[3:15:38] Trustee Luckham: Because presently there's just way too many questions

[3:15:40] Trustee Luckham: around it.

[3:15:41] Trustee Luckham: And we don't want to encourage people

[3:15:42] Trustee Luckham: to be doing things that turn out not to be actually correct two cents okay

[3:15:52] Voice 5: trustee Campbell last word to you all

[3:15:54] Voice 12: right I was just gonna say I was curious

[3:15:57] Voice 12: if anyone if there's any mechanism to engage I can like to have somebody

[3:16:06] Voice 12: consult on something like this and ask there are ways around if you can get an

[3:16:16] Voice 12: engineer to sign off on something that you want to do outside of the bc building code um that will

[3:16:24] Voice 12: trump the building inspector so if you're looking to increase uh i'm just like load a load-bearing

[3:16:36] Voice 12: beam because you want to have a more open view or something like that if you have somebody come in

[3:16:41] Voice 12: in and look at it and they run the specs on it um and they sign off on it that will will allow you

[3:16:48] Voice 12: to move past the the um the bc building code with it and i would be curious to know if an

[3:16:56] Voice 12: engineering company could sign off on a specific um model of tiny home that was deemed to be

[3:17:07] Voice 12: be acceptable for the gulf islands or that we could consider as a group of islands that might be

[3:17:17] Voice 12: might be usable i don't i don't know if so

[3:17:21] Voice 5: trustee campbell i'm going to suggest that we actually

[3:17:23] Voice 5: create a working group on this and i think this is a good conversation but there's so much in it

[3:17:29] Voice 5: um does anybody want to i'm happy to to be part of that i need some help on this advocacy issue

[3:17:37] Voice 5: and if staff are going to advance any advocacy we need to actually define what

[3:17:42] Voice 5: is the advocacy action by just a mindful of time and yeah

[3:17:55] Voice 12: no I and I'll I think I

[3:17:57] Voice 12: just talked to myself into volunteering for that oh hallelujah

[3:18:01] Voice 12: all

[3:18:02] Voice 5: right trustee Elliot anybody else well

[3:18:05] Voice 15: I don't I'm not very familiar but

[3:18:08] Voice 15: but I'm willing to participate

[3:18:10] Voice 15: because I think it's very-

[3:18:12] Voice 5: You're a great researcher, so

[3:18:12] Voice 5: you're a great researcher.

[3:18:14] Voice 5: That's it, let's do it.

[3:18:15] Voice 15: What I also think though is we should open it

[3:18:19] Voice 15: to all trustees, not just the Regional Planning Committee

[3:18:21] Voice 15: because I bet there's some passionate advocates out there.

[3:18:25] Voice 15: All right.

[3:18:27] Voice 5: So is this something we can just undertake ourselves

[3:18:30] Voice 5: or we don't need to give direction to staff?

[3:18:32] Voice 5: We'll just send an email

[3:18:35] Voice 5: and do a

[3:18:36] Voice 5: working group

[3:18:37] Voice 5: on advocacy for tiny homes and we can help give some direction to staff maybe at our next rpc

[3:18:43] Voice 5: meeting i'd like to see action good that's a something for trustees to do i really want to

[3:18:50] Voice 5: see this regional interagency cooperative staff roundtable and the elected officials roundtable

[3:18:56] Voice 5: i think this has been pending for a long time um although the election might interrupt some things

[3:19:04] Voice 5: but I'm confident staff will get working on the actions needed to support that work.

[3:19:12] Voice 5: So any further discussion on the future actions timeline?

[3:19:20] Voice 5: Sorry, I took us quite a ways into the weeds there.

[3:19:24] Voice 5: No.

[3:19:27] Voice 5: Excellent.

[3:19:28] Voice 5: Looking forward to working with the two of you and which other trustees want to.

[3:19:35] Voice 5: Okay.

[3:19:37] Voice 5: Communication materials.

[3:19:38] Voice 5: Where are we?

[3:19:39] Voice 5: all right project tracking we are on page 80 63 sorry and i think this is a briefing from

[3:19:50] Voice 5: regional planning manager robert katima thank

[3:19:53] Voice 13: you chair there's also the ocplub status review

[3:19:56] Voice 13: starting on page 60 i

[3:19:59] Voice 5: skipped that yep let's go there first thank

[3:20:02] Voice 13: you so this is a uh

[3:20:05] Voice 13: I tended to provide the committee with an update on the status of OCPs and LUBs.

[3:20:11] Voice 13: And I think it also may provide the opportunity for RPC to discuss the issue of a major project fund over multiple years.

[3:20:22] Voice 13: I think it's on the follow-up action list.

[3:20:26] Voice 13: So as you probably know, in 2022, Trust Council amended its policies around projects, LTC projects specifically.

[3:20:34] Voice 13: And one specific provision in the policy was that staff will maintain a list with criteria that can be used by RPC to recommend priority LTC projects.

[3:20:49] Voice 13: So if you remember last year, RPC received a briefing with a list of the status of OCPs and LUBs at that time and with a variety of criteria used to assess them.

[3:21:02] Voice 13: the table attached to this report focuses on three key criteria which we think are

[3:21:11] Voice 13: say more relevant or more relevant to updating OCPs and LUBs anyway and those are the age of

[3:21:19] Voice 13: the bylaw the population of the local trust area whether it's high medium or low and the rate of

[3:21:27] Voice 13: change of population over the last census period again categorized into high medium low i think

[3:21:35] Voice 13: um and based on these criteria um number of bylaws um sort of rose to the top in terms of needing

[3:21:45] Voice 13: potentially updates so they're on page 61 gabriola's ocps and lub ocp and lub north pender's

[3:21:53] Voice 13: OCP, Galliano's OCP, Gambier's bylaw, Salt Springs bylaws, Saturna's OCP, Denman's OCP and LUB and

[3:22:02] Voice 13: Laskiti's LUB. But then I also note sort of now below the next paragraph that most, if not all of

[3:22:11] Voice 13: these local trust committees are currently doing updates of various intensity or scope to their

[3:22:21] Voice 13: bylaws anyway and so that would have an impact potentially on you know recommending to those

[3:22:33] Voice 13: LTCs whether they request a business case to review their OCP or LUB. Oh the associated

[3:22:48] Voice 13: associated islands wasn't included in this table,

[3:22:50] Voice 13: associated islands bylaws were not included.

[3:22:54] Voice 13: We're not included in the calculation anyway.

[3:22:57] Voice 13: For most of them, there's limited development pressures.

[3:23:01] Voice 13: LTCs could consider updating their associated islands bylaws

[3:23:05] Voice 13: as a minor project,

[3:23:07] Voice 13: or if they're doing a major review of their bylaws,

[3:23:11] Voice 13: they could incorporate it into that project.

[3:23:16] Voice 13: So at this point, it is a briefing, it's just an update, but our PC could provide advice or recommendations to LTCs, to specific LTCs, to consider an OCP or LUB review.

[3:23:33] Voice 13: However, all the major projects that are currently ongoing are scheduled or intended to carry over into the next fiscal year.

[3:23:43] Voice 13: And so at this point, anyway, there's limited or no staff resources to initiate a new major project at the beginning of next fiscal year, anyway.

[3:23:57] Voice 13: Yeah, I'll leave it at that. Thank you, Chair.

[3:24:01] Voice 5: Okay. Any thoughts on the table? Anything you want to flag for staff?

[3:24:07] Voice 5: um i would flag that much uh much as lub i think it well it's on our future projects list i

[3:24:17] Voice 5: requested that be added to gabriella's um future projects list and it may rise to the top sooner

[3:24:23] Voice 5: than um well not this this year maybe next year there's a couple of changes that could have

[3:24:33] Voice 5: significant amount a difference in what enforcement's being done but I think the

[3:24:38] Voice 5: enforcement policy project is going to help um trustee oh I saw someone's hand who was next

[3:24:47] Voice 5: great go ahead

[3:24:50] Voice 15: sorry I thought trustee Graham did you want to speak I did see your hand sorry I I

[3:24:56] Voice 8: I'm actually the next item, and then I realised I wasn't going up yet.

[3:25:02] Voice 15: Alrighty.

[3:25:04] Voice 15: So one of the things that I think about is if you were to put together a five-year plan

[3:25:12] Voice 15: and approach the province to fund that, which is similar to what they did in the past,

[3:25:18] Voice 15: how would you do that?

[3:25:21] Voice 15: Because, like, for instance, one of the things is the Trust Policy Statement

[3:25:25] Voice 15: will trigger a round of updates and in the mid 90s that is what was funded a round of updates

[3:25:33] Voice 15: triggered by an update to the act i think plus the policy statement so i think this is a great

[3:25:40] Voice 15: way to capture uh what needs to be done and i love the tables love love love them but uh is there

[3:25:49] Voice 15: some way that we can put in a hard stop which says but work of this nature will have to form

[3:26:00] Voice 15: a plan and an ask to the province like some sort of timeline hard stop or project work hard stop

[3:26:10] Voice 15: because I know that the province I think I've read in their funding if you're already embarked

[3:26:16] Voice 15: on something they won't contemplate funding you so if you don't have some sort of you know

[3:26:22] Voice 15: um that's not that it's this in your ask then they may just go sorry you've missed the boat

[3:26:30] Voice 15: they may do that anyway of course but anyway so

[3:26:40] Voice 5: your question is around provincial funding for

[3:26:42] Voice 5: ocp reviews yeah

[3:26:44] Voice 15: and and what may be triggered by the trust policy statement

[3:26:50] Voice 13: Oh, I see. Yeah.

[3:27:18] Voice 13: is there an opportunity to ask for funding based on that so yeah

[3:27:30] Voice 15: i suppose what i'm asking for is

[3:27:32] Voice 15: for this to be ring fenced in some way so it doesn't just sort of bleed on and then the next

[3:27:37] Voice 15: thing we've missed an opportunity i don't know how to describe it better than that so

[3:27:44] Voice 13: the table

[3:27:45] Voice 13: we maintain the table regularly so if it's the table that'll be and we'll report um you know

[3:27:52] Voice 13: We've reported annually at this point, RPC at least.

[3:27:55] Voice 13: So that's your question?

[3:27:58] Voice 13: Or is it just the concept of approaching the province

[3:28:03] Voice 13: once the policy statement is done?

[3:28:07] Voice 15: Yeah, I think it'll be a conversation further along the line.

[3:28:10] Voice 15: But I have it in my head, but I'm not able to articulate it properly.

[3:28:15] Voice 15: So let's just leave it for the moment.

[3:28:18] Voice 15: I'm

[3:28:18] Voice 5: hearing that we want to keep this table updated

[3:28:21] Voice 5: and perhaps use it in tandem with the amended policy statement

[3:28:30] Voice 5: for a case to the province eventually for updating our OCP.

[3:28:35] Voice 5: So I think this would be part of the analysis.

[3:28:37] Voice 5: Yeah, good piece of work.

[3:28:39] Voice 5: Okay, LTC project tracking.

[3:28:41] Voice 5: And I actually have to fly it, not fly, but leave it to,

[3:28:47] Voice 5: I apologize, I just got a notification.

[3:28:49] Voice 5: I have to pick somebody up.

[3:28:50] Voice 5: up is someone able to take over as uh chair for the day if i have to go at two and we're not over

[3:28:57] Voice 5: we might actually be finished but um okay let's go to page 63 okay

[3:29:05] Voice 13: i'll be brief this is a summary

[3:29:07] Voice 13: of the status of approved major projects and minor projects and they're on those attached tables

[3:29:16] Voice 13: And, yeah, the terms of the financial reporting, it's early in the fiscal year so we don't have that available yet about expenditures in this current fiscal year.

[3:29:26] Voice 13: And my only comment is that generally the projects seem to be on track on schedule, there's always, you know, scope creep here and there and so on and hiccups in timelines, but generally they seem to be proceeding as envisioned.

[3:29:42] Voice 13: envisioned in the project charters.

[3:29:48] Voice 5: So, sorry, Robert, before you move on, the minor projects list question, several of the

[3:29:57] Voice 5: LTCs that I'm...

[3:30:00] Voice 5: serving on um have not used their budget for for minor projects and I was actually surprised to

[3:30:06] Voice 5: learn from a planner recently that the 36,000 um for minor projects actually doesn't cover

[3:30:16] Voice 5: all the anticipated minor projects for all the LTCs so um yeah I guess this is kind of a guessing

[3:30:25] Voice 5: game with budgeting hay is is we we have to budget for it but we don't we expect to not necessarily

[3:30:31] Voice 5: spend it have we correct

[3:30:33] Voice 13: do

[3:30:34] Voice 5: we yeah so

[3:30:36] Voice 13: this this fiscal year um and stefan can jump in at any time

[3:30:39] Voice 13: with the details but trust council provided 36 500 so that's right at the top of the table under

[3:30:46] Voice 13: the budget requested amount and it's kind of a pool and over the course of the fiscal year it

[3:30:52] Voice 13: It gets distributed or allocated to the individual projects

[3:30:56] Voice 13: as they are approved by local trust committees

[3:30:59] Voice 13: or prioritized by local trust committees.

[3:31:03] Voice 13: Not all of the budgeted amount for every project will get spent.

[3:31:09] Voice 13: There will

[3:31:10] Voice 13: be some underspending.

[3:31:14] Voice 13: So there's still some money left in the pool.

[3:31:18] Voice 13: $6,500 is actually a bit less now

[3:31:20] Voice 13: because Zaterna has just endorsed its project and I think one of the northern LTCs as well.

[3:31:27] Voice 13: So it's close to being allocated to the maximum 36,500 already. However, based on past experience,

[3:31:35] Voice 13: not all that will be spent. Stefan, did you want to?

[3:31:42] Voice 9: No, I just wanted to say that this chart was,

[3:31:45] Voice 9: no, but here I go. Yes, we did update this chart a tiny bit after we reviewed it,

[3:31:52] Voice 9: So there's a few minor quirks that Robert was alluding to in terms of

[3:31:56] Voice 9: Saturna and Northern LTC.

[3:31:59] Voice 9: I can't remember if it was Gambier or

[3:32:01] Voice 9: if it was Hornby, one of the two.

[3:32:04] Voice 9: And so it's not 100% accurate at this moment, but it's pretty darn close.

[3:32:10] Voice 9: And yeah, so this is how it's going.

[3:32:12] Voice 9: My understanding was all the LTCs had a project.

[3:32:14] Voice 9: Perhaps I'm wrong, but that was my understanding that everybody did have a

[3:32:18] Voice 9: minor project.

[3:32:19] Voice 5: Oh, that's what I mean.

[3:32:21] Voice 5: but last year they did many of them didn't spend the allocated dollars and then i learned that

[3:32:27] Voice 5: there actually isn't enough in the pool to cover all the spends for anticipated spends for the

[3:32:35] Voice 5: ltcs i could be wrong well

[3:32:38] Voice 9: we certainly what you see before you is is allocated for the minor

[3:32:41] Voice 9: projects and i'll just remind the ltc as a whole how that the allocation works it's supposed it's

[3:32:46] Voice 9: It's based on an average of about $3,000 per LTC.

[3:32:50] Voice 9: Some projects, you can see, cost less.

[3:32:53] Voice 9: Some cost more.

[3:32:54] Voice 9: To be a minor project, we expect it to be under $5,000

[3:32:58] Voice 9: and to take under 18 months of staff time or LTC time.

[3:33:03] Voice 9: Everybody's done.

[3:33:04] Voice 9: So because there's a bit of a, you know, there's some gap there

[3:33:10] Voice 9: where some projects can be $1,500, some are going to be $5,000,

[3:33:14] Voice 9: allocating the resources is tricky.

[3:33:15] Voice 9: And as was indicated, we don't have an up-to-date number here about what the actual spends are.

[3:33:20] Voice 9: But as Robert said, traditionally, we underspend in projects.

[3:33:24] Voice 9: So I don't think, you know, when we report back next quarter, it may be feasible that we suggest over-allocating to some degree, but within a margin of error that we feel comfortable recommending.

[3:33:36] Voice 5: Thanks for that, Trustee Boland and then Trustee Graham.

[3:33:39] Voice 5: So,

[3:33:42] Voice 15: I'm just wondering what impact staff resources have on this?

[3:33:50] Voice 15: A, the underspend, and B, maybe our ability to transfer money from one island to another.

[3:33:58] Voice 15: Could you comment on that, please? Thanks.

[3:34:01] Voice 13: So, staff time is not included in the budget amount?

[3:34:06] Voice 13: those are just sort of fixed costs for things like renting a hall and holding a public hearing and so

[3:34:11] Voice 13: on um so staff time for minor projects is comes from your assigned island planners time and so

[3:34:19] Voice 13: in terms of impacts on another ltc all or except for salt spring all island planners have multiple

[3:34:26] Voice 13: usually two ltcs they support um so when it comes at the beginning of the project when

[3:34:35] Voice 13: When a timeline is developed as part of the project charter, the island planner and myself are trying to estimate, you know, what proportion of his or her time can be devoted to that project on that island.

[3:34:48] Voice 13: And we're still leaving enough time for other projects on other islands, plus their application work and their LTC work.

[3:34:58] Voice 15: Thanks.

[3:35:05] Voice 5: David.

[3:35:07] Voice 8: Thank you.

[3:35:08] Voice 8: Oh, just to update, the Local Trust Committee adopted By-law 228229, so that one's done, and we immediately initiated another minor project, and both of which will be well under the $5,000 budget.

[3:35:21] Voice 8: Yeah,

[3:35:22] Voice 13: I think Renee updated that.

[3:35:25] Voice 5: Nice. Moving swiftly through. That's great, Denman. Excellent. And so, next report, page 66, we've got an applications report.

[3:35:37] Voice 5: This

[3:35:38] Voice 13: is an applications report. We did this last year for RPC, excuse me, summarizing the applications over the fiscal year that's just ended.

[3:35:50] Voice 13: So they're broken down into three broad categories, building permit reviews, siting and use permits, ground lease referrals, routine administrative reviews, land use permits and subdivisions, and rezonings.

[3:36:05] Voice 13: And I think the takeaway is that there was a spike in applications 2020 to 2022, and it looks like the applications are leveling off a bit and returning more to their sort of five-year average in terms of volume.

[3:36:24] Voice 13: I give a little context about there's the current planning team or group across the three offices of four full-time positions with five planners who process almost all the land use permits and all the building permits, sighting use permits and crown lease reviews.

[3:36:45] Voice 13: views um and island planners in contrast work primarily on rezonings and sometimes on

[3:36:53] Voice 13: subdivisions and the occasional land use permit great

[3:37:00] Voice 5: any further questions comments all right

[3:37:08] Voice 5: okay moving swiftly along regional planning team update engagement framework okay we are on page 69

[3:37:22] Voice 5: again over to you robert thank

[3:37:24] Voice 13: you so part of the work the regional planning team um is um

[3:37:29] Voice 13: several planners three full-time equivalents senior planners who are assigned to work um

[3:37:35] Voice 13: exclusively on major projects um across the whole trust area and and to support rpc as well

[3:37:43] Voice 13: and in addition to the doing the major projects we do meet regularly and work on um processes

[3:37:50] Voice 13: processes, consistency, documents, toolkits, that sort of thing. And this is the most recent

[3:37:56] Voice 13: product. This is a community engagement framework initiative. And it's going to be part of a

[3:38:07] Voice 13: community engagement toolkit. So that toolkit will include not only the framework, but a template

[3:38:13] Voice 13: community engagement plan. So a planner who's got a project, whether it's a major project or

[3:38:18] Voice 13: or minor project, we'll be able to take the template

[3:38:22] Voice 13: and use that to develop a community engagement plan

[3:38:25] Voice 13: that is consistent with the framework

[3:38:28] Voice 13: and generally consistent with the approach

[3:38:32] Voice 13: across other local trust areas.

[3:38:34] Voice 13: And then there'll be another several other documents

[3:38:36] Voice 13: that will be attached to that as well.

[3:38:39] Voice 13: So this is the draft of the community engagement framework

[3:38:44] Voice 13: here for your information and any feedback

[3:38:46] Voice 13: or comments you have on it.

[3:38:50] Voice 5: Fantastic. I'm so pleased to see this. Comments, questions, trustees? And please, input, right? So draft. Go ahead, Trustee Graham.

[3:39:02] Voice 8: Just a quick one. That cover page shows impervious surfaces. I encourage all of us to use non-impervious surfaces in any photos we make on the Island's Drafts behalf.

[3:39:15] Voice 13: All right. Try and find a better photo.

[3:39:18] Voice 5: Great point. Okay.

[3:39:22] Voice 5: Yep, Trustee Boland.

[3:39:23] Voice 15: I think this is great.

[3:39:25] Voice 15: I really like it.

[3:39:28] Voice 15: I'm just wondering, can this be shared with communities?

[3:39:32] Voice 15: Like, not just, oh, we've got a plan, and yes, we work to engage with the strategy document that we have.

[3:39:40] Voice 15: I'd love to share this more widely with the community so that it's a, you know, this is how we will engage with you on the projects.

[3:39:52] Voice 13: Yeah, this is a public-facing document.

[3:39:54] Voice 13: This is what it's intended for, is to be for the public to do exactly that,

[3:39:58] Voice 13: to say this is how your local trust committee intends to engage

[3:40:02] Voice 13: either the principals.

[3:40:04] Voice 15: So if you've got a communication plan for the communication plan,

[3:40:09] Voice 15: I suppose it's a question, yeah.

[3:40:12] Voice 13: Well, it'll certainly be on the web page.

[3:40:15] Voice 13: We can print some hard copies if you want hard copies as well.

[3:40:20] Voice 13: and then yeah you said we'll probably do a email subscriber notification yeah

[3:40:25] Voice 15: i think yeah yeah

[3:40:26] Voice 15: news release subscriber thing facebook i think it's this is i like this this is a nice piece of

[3:40:32] Voice 15: work and i think you should promote it heavily thanks so i do

[3:40:37] Voice 5: have some feedback um the third

[3:40:41] Voice 5: page or page seven, sorry, or page 76 on our agenda. I don't know if this really explains

[3:40:52] Voice 5: to somebody who doesn't know the Islands Trust or has never engaged with a local trust committee

[3:40:57] Voice 5: how the process works. Does it explain business meetings versus community information meetings,

[3:41:06] Voice 5: meetings, um, advisory planning commissions, um, uh, you know, up there in ways to engage,

[3:41:18] Voice 5: it does kind of, it's got lists of things, but it doesn't actually show a flow through of

[3:41:23] Voice 5: information. Do we need to articulate what, you know, bylaw readings kind of look like as opposed

[3:41:31] Voice 5: to, um, community information meetings. So it's a nice list. It just, I find it, it, it's not

[3:41:39] Voice 5: going to really explain things to people who actually don't know never engaged with the

[3:41:44] Voice 5: local trust committee so that's my feedback there yeah

[3:41:47] Voice 13: so thanks we uh we certainly could

[3:41:50] Voice 13: um we tried to keep it to the um the just the more the engagement part of it with the community

[3:41:57] Voice 13: and not get into the sort of the more more technical part of you know how trustees how

[3:42:04] Voice 13: local trust committees actually do their business in a detailed way but we certainly could if that's

[3:42:08] Voice 13: the feedback from the committee we can expand on that well

[3:42:13] Voice 5: i don't know what what do um the

[3:42:15] Voice 5: committee members think um if this is meant to be a public and facing document to inform

[3:42:23] Voice 5: what is it informing them of no go ahead trustee graham yeah

[3:42:28] Voice 8: i hear what you're saying um toby uh

[3:42:30] Voice 8: trustee elliott but um my feeling is if if this peaks a community member's interest

[3:42:38] Voice 8: trust, they could always go deeper. And if this will suffice for the majority of people who are

[3:42:44] Voice 8: just kind of surfacely interested in the trust or curious, it's just a warm, fuzzy communications

[3:42:54] Voice 8: document. In my mind, I started a flow chart, just what you were talking about, local trust

[3:42:59] Voice 8: community, community information, public hearing, blah, blah, blah. And I thought, oh my God,

[3:43:04] Voice 8: But no one's going to, that's just too confusing.

[3:43:06] Voice 8: So I would caution us to be too detailed.

[3:43:11] Voice 5: Great. Okay. Good feedback.

[3:43:14] Voice 15: What about an email in there?

[3:43:16] Voice 15: You know, you say subscribe to receive updates,

[3:43:19] Voice 15: but just someplace in there, you know,

[3:43:22] Voice 15: if you want to know more or you want to subscribe or you want to blah,

[3:43:26] Voice 15: blah, blah, here's the email. Yeah.

[3:43:31] Voice 15: Perfect. Good feedback.

[3:43:33] Voice 5: back um so i'm going to bring forward some input from trustee patrick who gave her regrets today

[3:43:40] Voice 5: but uh she sent an email salt spring island is taking a leadership role and has adopted equity

[3:43:46] Voice 5: in participation for all its public engagement processes and she cites the work beyond inclusion

[3:43:54] Voice 5: equity and public engagement a guide for practitioners by the morris j wask center

[3:44:00] Voice 5: for dialogue. And I do notice that, you know, there's equity or there's inclusivity and diversity

[3:44:08] Voice 5: there. I think we could go a little bit deeper in with the equity piece. There's a list of one,

[3:44:19] Voice 5: two, three, four, five, six, eight principles, invite participation within an authentic and

[3:44:24] Voice 5: accountable engagement process, plan early and proactively, establish respectful relationships

[3:44:29] Voice 5: with Indigenous peoples, engage the internal diversity of a community, work in reciprocal

[3:44:35] Voice 5: relationships with communities. So I guess I would ask, is there room to include a stronger

[3:44:46] Voice 5: equity and participation piece? And where would that go?

[3:44:52] Voice 13: If you look on page 73, Rob, if you can scroll to page 73 of the, page four of the document,

[3:45:00] Voice 13: In that yellow box, orange box, there's some goals there.

[3:45:08] Voice 13: So diversity and inclusivity, perspectives and concerns are considered.

[3:45:16] Voice 5: Yeah.

[3:45:20] Voice 5: I would say it doesn't quite go far enough.

[3:45:27] Voice 5: I would like to see a little bit more.

[3:45:31] Voice 5: I'm hesitant to move Trustee Patrick's motion without her, but she does feel strongly about this and equity and participation, because equity is not just, okay, equity is not the same as inclusivity.

[3:45:50] Voice 5: inclusivity is you all belong you're all included in the conversation equity is you need you

[3:45:59] Voice 5: recognize that different groups have maybe liabilities or not uh the same um what do you

[3:46:12] Voice 5: call it we all carry privilege we all don't have the same levels of privilege and some of us can't

[3:46:18] Voice 5: participate equally for whatever reason. So you want to tailor your engagement to

[3:46:24] Voice 5: meet the needs of equity-seeking groups. And so particularly with Indigenous peoples,

[3:46:30] Voice 5: there is not going to be one way that works in terms of community engagement. That is not the

[3:46:35] Voice 5: same way that you would engage with, you know, a regular community member who's, you know,

[3:46:44] Voice 5: a landholder in your community, let's say.

[3:46:46] Voice 5: So how do we ensure that equity is built into this?

[3:46:54] Voice 5: Trustee Graham?

[3:46:58] Voice 8: This idea that some groups have more at stake.

[3:47:03] Voice 8: Well, I'm just being a devil's advocate here,

[3:47:06] Voice 8: but the real estate community would have more at stake

[3:47:11] Voice 8: with land use planning, so they could sell more houses.

[3:47:14] Voice 8: So some groups have more at stake,

[3:47:17] Voice 8: but we don't want to give them any more opportunity to be included.

[3:47:23] Voice 8: It's a two-edged sword.

[3:47:24] Voice 8: I hear exactly what you're saying,

[3:47:26] Voice 8: but I worry about embedding a language

[3:47:29] Voice 8: which will favor special interest groups, lobbyists, groups that have...

[3:47:38] Voice 5: That's precisely what I'm saying.

[3:47:39] Voice 5: Lobbyists and

[3:47:40] Voice 5: groups that are well-funded

[3:47:42] Voice 5: or groups that are part of a regular stakeholder enterprise

[3:47:46] Voice 5: enterprise can participate. Equity means a group that is disadvantaged for some reason.

[3:47:52] Voice 5: You exercise tools so that they have a way of equal participation. So what that might mean

[3:47:59] Voice 5: is a community information meeting in which you provide child care or child support.

[3:48:08] Voice 5: For instance, on Gabriola, we had a great celebration. It was on a Saturday,

[3:48:12] Voice 5: Saturday, had childcare, had cake, had food, had everything. Literally no families with young kids

[3:48:18] Voice 5: came. It was all the same participants who are on every board of, you know, a certain generation.

[3:48:26] Voice 5: The way to reach those folks is probably through online interactive

[3:48:34] Voice 5: engagement methods. It's not going to take a lot of time. It's not going to take away from

[3:48:38] Voice 5: their Saturday with their families. So an equity seeking group isn't necessarily even a marginalized

[3:48:43] Voice 5: group. It recognizes that equity and participation means you need to use different methods to allow

[3:48:51] Voice 5: people in your community who do not have the chance to participate, don't have wealth,

[3:48:57] Voice 5: aren't part of a board, they're busy, or they're stuck at home, you tailor the communication tools

[3:49:04] Voice 5: to that group and maybe you add more resources to reach out to them to level the playing field

[3:49:10] Voice 5: not to that everybody's right so i i take your point we people who want to engage they're already

[3:49:18] Voice 5: served equity means reaching out to those who don't actually have the opportunity and can't

[3:49:25] Voice 5: participate the way others do sounds

[3:49:30] Voice 8: like you need to develop that bullet statement to capture

[3:49:34] Voice 8: to capture exactly what you just described to me so eloquently. Thank you.

[3:49:39] Voice 5: Director Cermak.

[3:49:41] Voice 9: Thank you, Madam Chair. So I have a visual image to paint for you and a recommendation if you'll hear it.

[3:49:49] Voice 9: One, the best description of what I heard is comparing equity to equality.

[3:49:55] Voice 9: Equality is everybody, I saw an image of everybody trying to pick apples from a tree.

[3:50:00] Voice 9: and it was everybody you know the apples are a bit too high so everybody gets the same uh box

[3:50:06] Voice 9: to stand on to reach and it works great for the tall guy he can reach into the tree it sort of

[3:50:12] Voice 9: works for the medium-sized person who can go on the tiptoes but doesn't work for the short person

[3:50:15] Voice 9: who can't reach the tree even with the box so everybody's treated equally but it sucks for the

[3:50:19] Voice 9: for the short guy equity is when everybody's given the right size box to reach that should reach the

[3:50:26] Voice 9: trees so the you know the tall person gets a little box the mean size person gets mean box

[3:50:30] Voice 9: and the short person gets a tall box so in terms of engagement participation that means that the

[3:50:35] Voice 9: person who's not able to reach the participation tree let's call it the fruits of our labor

[3:50:40] Voice 9: is given a bigger box we spend more focused resources to reach those people i think we

[3:50:44] Voice 9: that's my so that's my picture i paint for you um it just really stuck in my head that's such

[3:50:49] Voice 9: a simple way to see it um and adding it to this i think i've heard it circled around constantly

[3:50:54] Voice 9: And I see it in Trustee Patrick's or Chair Patrick's message is, you know, the goals

[3:51:00] Voice 9: of community engagement are to, and perhaps include just one more bullet, equity and participation.

[3:51:08] Voice 9: And allow, you know, that's a bullet statement.

[3:51:11] Voice 9: I know it sounds like a token bullet, but to unpack it any more than that, you're kind

[3:51:15] Voice 9: of changing the rest of it.

[3:51:16] Voice 9: So I think just adding that one comment, I think would address this.

[3:51:20] Voice 9: And if you want us to report more about that or add a whole section, we could do that.

[3:51:24] Voice 9: But that's my recommendation, just add that one more statement to these goals.

[3:51:27] Voice 5: Thanks for that.

[3:51:28] Voice 5: Trustee Graham?

[3:51:34] Voice 8: Yeah, I've seen that cartoon.

[3:51:44] Voice 8: I obviously was confused by, we just include that, I'm going to say cartoon, I don't mean it disrespectfully, graphic, that's the word, in the little box.

[3:51:52] Voice 8: I mean, that works for me.

[3:51:56] Voice 5: Right.

[3:51:57] Voice 5: Phil?

[3:52:00] Voice 5: Well, there's a lot of other graphics on this.

[3:52:03] Voice 5: so is that appropriate um do you think we can add a an equity in participation type graphic

[3:52:16] Voice 5: i don't know if

[3:52:17] Voice 13: that it really uh it uh fits in with the rest of the document well i guess

[3:52:22] Voice 13: there's some graphics on the next page about how we engage but we could certainly add another

[3:52:28] Voice 13: bullet to that um box on page 73 yeah

[3:52:34] Voice 5: i'm gonna leave it with staff i i put the the resolution

[3:52:39] Voice 5: is from from trustee patrick in the chat i think we've had a good conversation about it

[3:52:47] Voice 5: um i think changing tax with with a more robust engagement framework that's based on equity and

[3:52:55] Voice 5: participation is a bit a little bit too much to ask but if we could reference more strongly

[3:53:03] Voice 5: equity and participation and how that might look i'm gonna leave it with you uh trusty bowl and

[3:53:10] Voice 5: and then i think i have to fly the last the last bullet

[3:53:14] Voice 15: point if we put that at the top and said

[3:53:16] Voice 15: actively encourage diversity and foster inclusivity would that go any way towards um

[3:53:24] Voice 15: um diversity

[3:53:26] Voice 5: inclusivity is not the same as equity but i would just

[3:53:30] Voice 5: add something on okay

[3:53:32] Voice 5: all right make make strong efforts to to reach you know community members uh that

[3:53:39] Voice 5: don't have the same access to i don't know i'm fumbling here uh equity and participation might

[3:53:48] Voice 5: be all we need you know okay

[3:53:51] Voice 13: make those changes thanks

[3:53:54] Voice 5: for that everybody okay i'm going to turn

[3:54:02] Voice 5: the baton over trustee Boland you've you're an able chair would you mind chairing the rest of

[3:54:07] Voice 5: the meeting thank you sure so I left

[3:54:13] Voice 15: and I think we

[3:54:14] Voice 15: must be almost at adjourning yeah

[3:54:16] Voice 15: okay take care Toby thank you

[3:54:18] Voice 4: thanks everyone thanks

[3:54:19] Voice 3: to staff bye now okay

[3:54:25] Voice 15: um I'm hoping

[3:54:28] Trustee Luckham: someone's keeping track of quorum here it seems like we've lost a few members so

[3:54:34] Voice 15: we need to not

[3:54:34] Voice 15: make any decisions then i think it's just we've only got three left two are you ex-officio peter

[3:54:43] Voice 15: i

[3:54:43] Trustee Luckham: am ex-officio yeah we have that

[3:54:46] Voice 15: means it's just it's just trustee graham and me chickens

[3:54:52] Voice 9: well trustee laroni uh and trustee gamble campbell are still i

[3:54:56] Voice 15: can't see them showing

[3:54:58] Voice 9: showing as participants they're just

[3:54:59] Voice 15: actively

[3:55:00] Voice 9: participating there you go see okay

[3:55:03] Voice 15: great so

[3:55:04] Voice 15: we're okay for the moment i don't think so should we make some radical decisions then

[3:55:09] Voice 15: yes

[3:55:10] Trustee Luckham: now

[3:55:10] Voice 15: that this now that we've got the freedom to do whatever we want

[3:55:16] Voice 15: okay um so next we have the um montreal charter on biodiversity page 78 correct correct

[3:55:28] Voice 9: correct? Do

[3:55:35] Voice 8: you

[3:55:36] Voice 14: want to speak to that? Chair Bolum, it's Claire Freider here. I'd be happy

[3:55:41] Voice 14: to speak to it. Sure, thanks. Okay, so this is being brought to you from a working group of

[3:55:48] Voice 14: trustees that came together, combined of trustees from both Regional Planning Committee and Trust

[3:55:52] Voice 14: Programs Committee, that came about from a request of Trust Council to both Regional Planning

[3:55:58] Voice 14: Committee and Trust Programs Committee to provide advice around options related to the Montreal

[3:56:03] Voice 14: trail charter and how it might be implemented locally. The working group has examined a number

[3:56:08] Voice 14: of options and has come up with this recommendation that they believe Trust Council could make

[3:56:16] Voice 14: as one of the concrete outcomes relating to that work. They are proposing that Trust Programs

[3:56:21] Voice 14: Committee and Regional Planning Committee forward this briefing as generally as drafted

[3:56:25] Voice 14: to Trust Council as the joint sponsors. Trust Programs Committee considered this earlier in

[3:56:31] Voice 14: the week and has decided to forward it um with the proviso that the subject be changed um to

[3:56:36] Voice 14: replace if you could just scroll up a little bit um to replace the after the hyphen there the cam

[3:56:42] Voice 14: cop 15 biodiversity framework language um with the words integrated strategic planning or integrated

[3:56:49] Voice 14: spatial planning sorry just to make it more clear what the what the recommendation is about

[3:56:55] Voice 14: um i believe i'm not sure who was in the meeting i need to have a quick look i don't know if any

[3:56:59] Voice 14: Any member of the working group is in the meeting today, but generally they've met and discussed this.

[3:57:05] Voice 14: They feel this would be beneficial to the Islands Trust planning work and could be an important, if I'm to echo what I think I heard, it could be an important piece of the next strategic plan.

[3:57:16] Voice 14: So this would be for the committee to consider if you'd like to forward it on.

[3:57:23] Voice 14: I would just say staff have not been involved further than just editing the briefing for clarity.

[3:57:33] Voice 15: any comments from anybody uh

[3:57:39] Voice 14: chair i'll just note that trustee laroni just put in the chat

[3:57:42] Voice 14: that she's gone for five minutes um okay

[3:57:45] Voice 15: um okay so i'm gonna raise my own hand just briefly um

[3:57:51] Voice 15: i i heard some of the discussion around this and um i actually think like it's in principle it's

[3:58:01] Voice 15: not a bad idea of course it makes complete sense and the effort to do it in terms of the maturity

[3:58:09] Voice 15: of the spatial planning tools that exist at the islands trust I wonder about and

[3:58:16] Voice 15: I just wonder if we couldn't get some sort of insight into the effort that would be required

[3:58:26] Voice 15: or what we could achieve now and you know in a perfect world what what the gap is with respect to

[3:58:34] Voice 15: the perfect world of total integration I don't know if anybody wants to answer that

[3:58:39] Voice 15: well

[3:58:41] Voice 14: I could just start by saying that's essentially what the motion is that's being

[3:58:44] Voice 14: proposed is to have trust council direct that work such that staff could come back with

[3:58:49] Voice 14: options around what it would take to weave this in so that's essentially what's being recommended

[3:58:55] Voice 14: recommended is that staff um do that work for council um and then it says to recommendations

[3:59:01] Voice 14: by august but i believe you know prepared in august for the september trust council meeting

[3:59:06] Voice 15: is that a lot of work though to even do that to review i

[3:59:11] Voice 14: would look i would look to the director

[3:59:12] Voice 14: of planning um to maybe assist me with this answer i think we could certainly explore options of what

[3:59:17] Voice 14: it would take to include it in the strategic planning process um but i've looked to the

[3:59:21] Voice 14: director of planning to summarize what's already what we you know the knowns and the unknowns at

[3:59:25] Voice 14: this point yeah

[3:59:27] Voice 9: great question thank you through the chair we as you know are working on uh you

[3:59:33] Voice 9: know sort of a version of integrated spatial planning through some of our our analysis and

[3:59:37] Voice 9: their suitable land analysis and trying to incorporate as many layers as we can from the

[3:59:42] Voice 9: known information that we have in our gis projecting forward or pardon me i'd like to

[3:59:48] Voice 9: add too when we're talking about the freshwater atlas and stuff it's incorporating a lot of data

[3:59:52] Voice 9: So knowing where this is going to go and what it would take is a very difficult question for me to ask.

[3:59:57] Voice 9: I haven't wrapped my head around the whole thing.

[4:00:00] Voice 9: And I'd further add that we're getting a new GIS coordinator

[4:00:04] Voice 9: in the very near future.

[4:00:06] Voice 9: So I would gladly contribute to the discussion

[4:00:09] Voice 9: with Director Frater, myself, and this new GIS coordinator

[4:00:13] Voice 9: to provide as much answers as I can.

[4:00:16] Voice 9: I certainly could provide a brief summary

[4:00:18] Voice 9: by the timeline requested,

[4:00:20] Voice 9: but it may require a reiterative process

[4:00:24] Voice 9: to give a more detailed answer than that.

[4:00:25] Voice 9: So

[4:00:26] Voice 15: what's the timeline on your new just person being on seat and up to speed?

[4:00:36] Voice 9: I can't answer that specifically. I know that they're going through the screening

[4:00:39] Voice 9: process of applicants right now.

[4:00:42] Voice 15: Well, I would suggest that this

[4:00:45] Voice 15: shouldn't happen until that person is on seat and able to participate or actually take a lead

[4:00:53] Voice 15: because, like, it doesn't make sense to do it

[4:00:56] Voice 15: without that person's participation.

[4:00:59] Voice 15: So, you know, I would suggest that if this was going to happen,

[4:01:03] Voice 15: that it should be considered, you know, in September or December

[4:01:09] Voice 15: with a view to that person taking the lead on this.

[4:01:14] Voice 15: Anybody else want to speak about this?

[4:01:21] Voice 15: Oh, Claire, go ahead.

[4:01:23] Voice 14: I would just note you do have a full day strategic planning session in June that's planned so if

[4:01:30] Voice 14: council was to consider the inclusion of the topic that is likely a good time to consider the

[4:01:35] Voice 14: inclusion the merits of including the topic you know at all and then you should that be of interest

[4:01:40] Voice 14: then they could work through the timing of specific you know implications related to that

[4:01:44] Voice 14: along with the suite of other topics that will come forward.

[4:01:50] Voice 15: Trustee Graham? Thanks Claire.

[4:01:52] Voice 15: Thank

[4:01:53] Voice 8: you, Claire. So do I understand that this is going forward, regardless of the decision by the Regional Planning Committee?

[4:02:02] Voice 14: Yes, Trust Programs Committee, through the Chair, sorry. The Trust Programs Committee has already decided to forward it. It's just whether or not you'd like to be listed as co-sponsors.

[4:02:13] Voice 8: Then my suggestion is we just leave it as is and discuss it at Trust Council.

[4:02:18] Voice 8: so yeah

[4:02:20] Voice 15: i'm inclined to go that way so um do we need to make a motion or do we just um table this

[4:02:29] Voice 14: emotion is only needed if you wish to become co-sponsors if not then you can simply receive

[4:02:33] Voice 14: for information and move on

[4:02:34] Voice 15: okay thanks for that yes i would make a motion that or make the

[4:02:40] Voice 15: suggestion that we just receive it for information is that enough or is any more required uh no you

[4:02:48] Voice 14: certainly either avenue is open to you and i did see trustee campbell's hand pop up there

[4:02:54] Voice 14: okay i

[4:02:55] Voice 12: was just getting excited to vote so

[4:03:01] Voice 15: okay fair enough okay i we're going to receive this for information it's already on the it's

[4:03:10] Voice 15: it's going to be discussed in june during the strategic planning and we can leave it to take

[4:03:15] Voice 15: this course but thanks for the briefing it's very interesting thank you thanks claire okay so

[4:03:24] Voice 15: and next on item on the agenda is i'm sorry i have to go back up to the top each time because i'm

[4:03:32] Voice 15: um right business other we didn't have any business other or business new as far as i

[4:03:39] Voice 15: remember is that correct anybody want to correct me nope okay and the work program um okay let's

[4:03:53] Voice 15: have a look so um stephan would you like to run through this with us please sure

[4:04:03] Voice 9: madam chair um

[4:04:04] Voice 9: so this just really puts into place the three top priorities that were approved by trust council

[4:04:09] Voice 9: So finally, we have a clear looking top priority list.

[4:04:12] Voice 9: It's actually very exciting.

[4:04:13] Voice 9: I feel like we've been a bit scrambly up to now.

[4:04:16] Voice 9: And so what we'll do as per earlier discussions

[4:04:19] Voice 9: is we'll try to keep this up to date.

[4:04:21] Voice 9: We won't have a running tally of all the resolutions,

[4:04:24] Voice 9: things going on, but we'll try to do the most recent update

[4:04:26] Voice 9: of what's happening on the project

[4:04:28] Voice 9: of one or two sentences up there, as we discussed earlier.

[4:04:31] Voice 9: So you can keep track of where we are in the process.

[4:04:33] Voice 9: But considering we talked about

[4:04:35] Voice 9: all these three projects today,

[4:04:36] Voice 9: I don't think there's any need for me

[4:04:38] Voice 9: to give any further update yeah

[4:04:41] Voice 15: i'd like to thank you i think um you i really like the format and

[4:04:46] Voice 15: the layout of the many updates and the way you're keeping track of things it's it's really helpful

[4:04:53] Voice 15: for these meetings so thank you all for a lot

[4:04:57] Voice 9: of staff stuff staff efforts anthony and and

[4:05:00] Voice 15: william

[4:05:01] Voice 9: and robert especially being instrumental yeah

[4:05:05] Voice 15: it's very nice and very clear thank you very

[4:05:07] Voice 15: much i'm sure i'll be complaining about something go around but for the moment i'm happy okay

[4:05:14] Voice 15: so take the win okay um does anybody want to say anything else or are we ready to adjourn

[4:05:21] Voice 15: well

[4:05:21] Voice 9: madam chair if i may say one more thing about the future uh projects report

[4:05:25] Voice 9: uh trustee patrick or chair patrick did mention um she thought that needed cleaning up and i i

[4:05:32] Voice 9: I agree. I think the future projects list was just how we saved the top priorities list and we just kind of shoved everything that was there into the future projects list.

[4:05:43] Voice 9: So this is really where, you know, the strategic planning going on, the policy statement work or what have you.

[4:05:50] Voice 9: this whole thing could if you'd like depending on the outcomes of the strategic planning session

[4:05:58] Voice 9: we'd like to start recommending changes to your future project list based on what's here

[4:06:03] Voice 9: I'd like to put into a format that's easier to understand I don't really like the way it's

[4:06:07] Voice 9: reading now and I'd like to incorporate whatever's happening with strategic planning

[4:06:12] Voice 9: trust-wide so you get a thing so with your permission or I don't need your permission

[4:06:15] Voice 9: I'll just I'm telling you I'm going to come back I'm going to clean this up and hopefully you'll

[4:06:20] Voice 9: have a really good discussion about how you're going to prioritize future work because we do

[4:06:24] Voice 9: hope that bylaw enforcement will eventually come off in this term and then you'll have something

[4:06:28] Voice 9: else you'd like to do and hopefully you'll just go number one on your list is this go forth and do it

[4:06:35] Voice 15: yeah no it's uh it's looking good thanks thanks for that um okay well uh i think i've got off

[4:06:43] Voice 15: lightly so we are now on to um oh yeah we could the next meeting is uh september indeed do we need

[4:06:54] Voice 15: a closed meeting i'm hearing no so i move that we would would somebody like to make a motion to

[4:07:05] Voice 15: adjourn so

[4:07:08] Voice 4: moved okay

[4:07:10] Voice 15: all in favor okay great uh thanks everybody it's been a long but we've

[4:07:21] Voice 15: we've had some really good discussions today i feel very positive about things

[4:07:25] Voice 15: so thank you very much everybody yeah

[4:07:28] Voice 4: thanks thanks everybody bye-bye okay bye