North Pender Island Local Trust Committee community information meeting, June 14, 2024

[0:00:00] Trustee Maude: Good morning, everybody. Thank you for joining us today for this regular meeting of the North Pender Island Local Trust Committee.

[0:00:07] Trustee Maude: I want to begin this meeting by acknowledging that we're fortunate to be able to gather today in locations across the territory of the Coast Salish people.

[0:00:14] Trustee Maude: I'm David Mott, elected on Main Island and chair of the North Pender Island Local Trust Committee.

[0:00:19] Trustee Maude: I'm joined today by North Pender Island trustees, Aaron Campbell and Deb Morrison.

[0:00:25] Trustee Maude: Today, we make up the North Pender Island Local Trust Committee.

[0:00:28] Trustee Maude: This meeting is being live-streamed and recorded for those who are unable to attend in person

[0:00:32] Trustee Maude: today.

[0:00:33] Trustee Maude: The recording will be posted on the Islands Trust website for future viewing.

[0:00:36] Trustee Maude: We have some staff members joining us today.

[0:00:38] Trustee Maude: We have Robert Kojima, who is the Regional Planning Manager for Islands Trust's Southern

[0:00:43] Trustee Maude: office.

[0:00:43] Trustee Maude: We have Brad Smith, who is the Island Planner.

[0:00:46] Trustee Maude: We have Phil Testimony, who is a planner for us.

[0:00:51] Trustee Maude: We have Warren Dingman, who is the By-law Compliance and Enforcement Manager.

[0:00:55] Trustee Maude: manager. We have Rob Kroker, our puppet master for the Zoom stuff stepping in, which we thank

[0:01:05] Trustee Maude: you very much for. So I just want to let you know that this meeting is an official forum

[0:01:10] Trustee Maude: for a local trust committee to make decisions about land use planning matters and discuss

[0:01:15] Trustee Maude: relevant business. I want to add this is a place for employment. Despite the fact that

[0:01:19] Trustee Maude: many staff are in their own homes, our staff have the right to a safe and respectful workplace.

[0:01:23] Trustee Maude: place so before us we have an agenda does anybody have any additions um if not by consent we'll

[0:01:33] Trustee Maude: adopt that agenda um and we'll pop right into town hall if anybody um is interested in this

[0:01:42] Trustee Maude: town hall um if you want to raise your hand we'll promote you across and give you two or three

[0:01:50] Trustee Maude: minutes to um ask your question or make your statement not seeing anybody putting their hands

[0:02:01] Trustee Maude: up so based on that we'll go forward then we have minutes before us we have

[0:02:09] Trustee Maude: April 5th 2024 local Trust Committee minutes for adoption anybody have any

[0:02:14] Trustee Maude: comments or concerns about those so by consent we can adopt those same with May

[0:02:21] Trustee Maude: 25th 2024 Trust Committee special meeting minutes for adoption does

[0:02:27] Trustee Maude: anybody have any so by consent we will adopt those excellent so business items

[0:02:34] Trustee Maude: We have applications, referrals, we have MP, DVP 2024.2, staff report.

[0:02:42] Trustee Maude: Who's the head on this one?

[0:02:47] Voice 5: Thank you, Chair Maude.

[0:02:48] Voice 5: It would be me.

[0:02:49] Trustee Maude: Welcome.

[0:02:51] Voice 5: Thanks.

[0:02:53] Voice 5: Thank you, Chair.

[0:02:54] Voice 5: So this is for 5706 Canal Road, Sandra and Chris Tredick,

[0:02:59] Voice 5: and the proposed variance is a height variance for an accessory building,

[0:03:03] Voice 5: and that's proceeding ahead of a purchase of a used engineered steel building,

[0:03:10] Voice 5: preliminary plan review, and a building permit application.

[0:03:14] Voice 5: The specific variance to the land use bylaw is for Section 3.43,

[0:03:19] Voice 5: which states that an accessory building may not exceed 4.6 meters in height,

[0:03:24] Voice 5: and that would be varied to a maximum of 6.7 meters to permit the construction of an accessory building,

[0:03:32] Voice 5: and that would have a maximum floor area of 232 meters squared there was a

[0:03:38] Voice 5: rationale provided by the applicants who I believe are in attendance as well and

[0:03:43] Voice 5: that is to allow for a building with sufficient height to provide the inside

[0:03:47] Voice 5: storage on their property for their collection of vehicles and equipment

[0:03:52] Voice 5: some of which are over height and these are currently stored off island at a

[0:03:57] Voice 5: significant cost and inconvenience and also as i stated they intend to purchase a used

[0:04:04] Voice 5: engineered steel building so the current height maximum limits their options in that market

[0:04:10] Voice 5: the property is 8.91 hectares in size and this proposed siting which is shown in the in figure

[0:04:19] Voice 5: two on the staff report and as part of the actual variance is approximately 300 meters from any

[0:04:25] Voice 5: adjacent neighboring dwelling and the closest property boundary is 80 meters further the

[0:04:32] Voice 5: topography and vegetation make that the proposed building site is unlikely to be visible from any

[0:04:38] Voice 5: neighboring dwellings staff undertook the required neighbor notification and had no response the

[0:04:45] Voice 5: applicants provided two letters of support from the directly adjacent neighbors to the east and

[0:04:50] Voice 5: west and those were attached to the staff report um the our recommendation or staff's recommendation

[0:04:58] Voice 5: is to support the variance as the rationale for the variance is reasonable impacts on neighboring

[0:05:04] Voice 5: properties from approval would be minimal the variances don't challenge the intent of the

[0:05:10] Voice 5: regulation and there has been no response to notification and we have two letters of support

[0:05:15] Voice 5: and that's my summary thank

[0:05:18] Trustee Maude: you very much so trustees you have any questions of the plan or

[0:05:21] Trustee Maude: applicant uh

[0:05:23] Trustee Morrison (probable): no questions i do have a comment on this one so um this maybe it is a question

[0:05:29] Trustee Morrison (probable): actually um brad from what you just said but from my understanding of the property

[0:05:32] Trustee Morrison (probable): the landing is up top there and then the road goes down below and it would be just as you start

[0:05:38] Trustee Morrison (probable): to get down below the landing and behind like underneath the landing so you wouldn't see it

[0:05:43] Trustee Morrison (probable): when you're looking from the road you look over top of the landing and the building would be

[0:05:46] Trustee Morrison (probable): below it is that correct so

[0:05:48] Voice 5: it's phil but oh

[0:05:50] Trustee Morrison (probable): sorry i'm looking at

[0:05:51] Trustee Morrison (probable): that um

[0:05:53] Voice 5: yeah you're correct so i

[0:05:55] Voice 5: don't know if you remember but there was a tup for a gravel dump or storage that was above and

[0:06:02] Voice 5: closer to the road and more visible this is on a bench below and quite indistant as it's completely

[0:06:07] Voice 5: invisible from the road yeah will

[0:06:10] Trustee Morrison (probable): it be visible from the school um

[0:06:12] Voice 5: i i did a site visit i couldn't

[0:06:15] Voice 5: quite see the school the the applicants uh and there's the pictures do sort of indicate that

[0:06:19] Voice 5: it's not but um again maybe the applicants could comment on that so i i i understand your question

[0:06:26] Voice 5: because the school is to the south and west and sorry south and east and um i don't recollect

[0:06:35] Voice 5: seeing the school and the photos don't indicate that so I don't know

[0:06:39] Trustee Morrison (probable): if we can promote the

[0:06:40] Voice 5: applicants and maybe they could answer that question

[0:06:43] Trustee Morrison (probable): Sandra here and my my question is not

[0:06:46] Trustee Morrison (probable): so much a concern if it's visible from the school just that Sandra maybe if you just want to if you

[0:06:51] Trustee Morrison (probable): have or if you can connect with the school so they're aware that you're putting a building

[0:06:55] Trustee Morrison (probable): there just to make sure that there's like kids are monitored in that edge of the school grounds

[0:07:01] Trustee Morrison (probable): yeah

[0:07:02] Voice 7: it's it's a really marshy area between like right at the corner where like our property

[0:07:08] Voice 7: joins abuts the school by about a meter or two meters of property line um and it's it's a marsh

[0:07:15] Voice 7: and it's wet most of the year in there so i mean the neighbors to our south have um they they're

[0:07:25] Voice 7: the ones who had the school put up a fence along the property line because the kids were going into

[0:07:31] Voice 7: to the their property but they we've never seen kids in our property at all and where the building

[0:07:36] Voice 7: would be situated it it's it's kind of tucked in it would be tucked in closer to the the tree line

[0:07:46] Voice 7: so it would be like a really sharp angle from that corner of the school property to even like

[0:07:53] Voice 7: I doubt it would be seen unless all the trees were cleared that are in that area okay

[0:07:58] Trustee Morrison (probable): yeah that's

[0:08:00] Trustee Morrison (probable): great so we

[0:08:00] Voice 7: can yeah we can contact the school yeah

[0:08:02] Trustee Morrison (probable): i would just let them know i mean it's no

[0:08:05] Trustee Morrison (probable): i have no concerns about the building where you're citing it i just would let them know

[0:08:08] Trustee Morrison (probable): just for safety's sake yep

[0:08:10] Voice 10: hey

[0:08:13] Trustee Maude: anybody else with anything no

[0:08:16] Trustee Morrison (probable): i'm good to move the motion

[0:08:17] Trustee Morrison (probable): all

[0:08:18] Trustee Maude: right go

[0:08:18] Voice 9: ahead please sorry

[0:08:20] Trustee Morrison (probable): aaron did you have something else you wanted to add

[0:08:22] Trustee Morrison (probable): no

[0:08:22] Voice 9: no i was i was actually on there on the property uh this week and uh and had a look

[0:08:28] Voice 9: look at it and stuff and had prior knowledge of what that site was like before the trevix had

[0:08:34] Voice 9: bought it so i was pretty pretty confident in its placing and then after talking to to chris and

[0:08:41] Voice 9: sandra a little bit uh the other day yeah it's like it's pretty pretty much a prime prime spot

[0:08:47] Voice 9: to put something like that and and it to have no effect on anybody else so yeah

[0:08:52] Trustee Morrison (probable): i agree yeah

[0:08:54] Voice 9: okay

[0:08:55] Trustee Morrison (probable): Okay. That the North Pender Island Local Trust Committee approve issuance of NPDVP 2024.2

[0:09:02] Trustee Morrison (probable): TREDEC.

[0:09:03] Trustee Maude: All right. Seconded. All righty. I'll call the question. All in favor? And that carries.

[0:09:11] Trustee Morrison (probable): Okay. That's like the easiest development permit variance we've ever given. So thanks for the work

[0:09:17] Trustee Morrison (probable): on it, everyone. It's a

[0:09:18] Trustee Maude: good sighting. Thanks very

[0:09:18] Trustee Maude: much. All right. Thanks, everyone. All right.

[0:09:22] Trustee Maude: so we'll move on uh to mpdp 2018.5 pciss um staff report who's up for that chair maude that's

[0:09:36] Voice 5: me again thank you so um this is a development permit application um for the pender island

[0:09:47] Voice 5: and community services society and it's for a new new to you um facility and um sorry uh

[0:09:58] Voice 5: just so you're aware uh karen hillel of hillel architecture who's the applicant and manfred

[0:10:03] Voice 5: barrett uh of the picss are both in attendance i believe uh to speak to the application uh so

[0:10:12] Voice 5: this has actually been a long road which stretches back eight years with an initial rezoning

[0:10:19] Voice 5: application and then a subsequent subdivision and we're now at the final step with this application

[0:10:24] Voice 5: a dp application which with approval will finish the island's trust involvement

[0:10:30] Voice 5: the property was donated by the driftwood mall and it's located on the newly zoned and subdivided lot

[0:10:37] Voice 5: lot directly south of the mall and the proposal as I said was for a new new to you facility

[0:10:42] Voice 5: and that's to replace the existing facility adjacent to the library. So the DP application

[0:10:48] Voice 5: is for commercial and industrial form and character and that's been made in advance of

[0:10:55] Voice 5: a preliminary plan review and a building any building permit application. In short it entails

[0:11:02] Voice 5: It entails the construction of a 565 square meter in area wood frame building with two wings that includes a retail space and a receiving, sorting, and warehousing area, the vehicle and pedestrian access via the driftwood mall to the north, parking for cars and bicycles, landscape of the development area of the property, the protection of an identified culturally modified tree,

[0:11:32] Voice 5: and signage and lighting. I'll note that there is a variance that's part of the development permit

[0:11:38] Voice 5: and that's to the maximum number of signs permitted on a business.

[0:11:44] Voice 5: PICSS hired Karen Hillel to act as the agent for this application and to undertake site and

[0:11:52] Voice 5: building design for the new facility to manage the application, building permit application

[0:11:57] Voice 5: and construction they've consulted with PIC SS volunteers and staff to derive

[0:12:04] Voice 5: the proposed plans over the past several months they submitted comprehensive a

[0:12:09] Voice 5: comprehensive application that included site building floor elevation plans

[0:12:15] Voice 5: landscape plan and cost estimate and civil engineering plans a detailed

[0:12:22] Voice 5: letter aligning their design approach and the response to the DP guidelines

[0:12:26] Voice 5: which includes or included a DP checklist and all of this has been

[0:12:32] Voice 5: attached to all the schedules have been attached to the draft DP staff's analysis

[0:12:39] Voice 5: of the design guidelines as part of the staff report and a checklist our

[0:12:44] Voice 5: checklist is also attached in summary the proposal conforms to the DP

[0:12:49] Voice 5: guidelines so one note that I would make is that early on in the process the

[0:12:55] Voice 5: rezoning process the malahat first nation conducted a site visit with staff and at that time they

[0:13:00] Voice 5: identified a culturally modified tree which i mentioned previously and at that the board at

[0:13:06] Voice 5: that time agreed to conditions for protection and maintenance or sorry ongoing protection and

[0:13:12] Voice 5: maintenance of the cmt and those were agreed to by the malahat and i'm pleased to say that the cmt

[0:13:17] Voice 5: has been treated with respect throughout the process and the conditions in the dp include

[0:13:23] Voice 5: include including the site and landscape and maintenance plans will ensure that that is

[0:13:27] Voice 5: protected into the future. So our recommendation is that the LTC approve issuance of the DP

[0:13:34] Voice 5: and that is because the proposed development is compliant with DPA guidelines and the proposed

[0:13:41] Voice 5: uses, siting and parking and signage including a variance to the sign regulations will conform

[0:13:46] Voice 5: form with the provisions of the LUB. And further, we're recommending that the variants be supported

[0:13:54] Voice 5: on the basis of the unique nature of the site and proposed facilities location relative to

[0:14:02] Voice 5: the roadway. And that's my summary.

[0:14:05] Trustee Maude: Excellent. Thank you very much. Trustees,

[0:14:08] Trustee Maude: any questions for the planner or the applicant?

[0:14:14] Voice 9: I don't. I tried to come up with some,

[0:14:18] Voice 9: but i figured i'd get tart and feathered if i said anything new to you on pender island it'd

[0:14:24] Voice 9: be the end of you i

[0:14:27] Trustee Morrison (probable): have one question just a little bit more generally about the driftwood

[0:14:31] Trustee Morrison (probable): because i know the driftwood itself has um still open development doesn't it like on uh

[0:14:36] Trustee Morrison (probable): yeah and so one of the conditions of that which i think is also a part of this if i'm reading

[0:14:41] Trustee Morrison (probable): correctly is roadside landscaping and all the landscaping for the driftwood hasn't been fully

[0:14:49] Trustee Morrison (probable): finished like related to where the parking or like and I know that's partly because there's

[0:14:53] Trustee Morrison (probable): still development going on is there a timeline for that type of landscaping to be done

[0:14:59] Voice 5: not really

[0:15:01] Voice 5: because they've the driftwood of course have taken a phased approach so they've been incrementally

[0:15:07] Voice 5: building as they go and that the adjacent area the parking area is is has some minor landscaping

[0:15:15] Voice 5: associated with it but not they haven't completed their landscaping and presumably that won't

[0:15:21] Voice 5: be done until the development is fully um completed or potentially in the in the near

[0:15:29] Voice 5: future but there's no mechanism other than by application and a similar application as this

[0:15:36] Voice 5: which I will note I didn't mention in my summary is that they will have to amend their DP based on

[0:15:43] Voice 5: the access that's been proposed here because that actually shifts or removes at least one parking

[0:15:47] Voice 5: spot but and our understanding from from the Driftwood Mall from Hardell management is that

[0:15:55] Voice 5: they will be making an amendment to their or sorry amendment application to their DP in the near

[0:16:01] Voice 5: year future because there are some uh some of the the um as builds of more recent uh development

[0:16:08] Voice 5: don't conform to what the dp says so that would be an

[0:16:12] Voice 5: opportunity there to to um re-look at the

[0:16:17] Voice 5: landscaping and get a more firm schedule on that

[0:16:20] Trustee Morrison (probable): okay and i i have talked sometime this spring i

[0:16:24] Trustee Morrison (probable): don't remember when exactly but i i did talk with dorothy a little bit about like their overarching

[0:16:28] Trustee Morrison (probable): plan there so um yeah that's just always my concern is like i know that there's no real

[0:16:34] Trustee Morrison (probable): timeline like attached to these and it's a bit of an issue i think the new to you is like you

[0:16:39] Trustee Morrison (probable): know sensitive to and maybe karen can speak to this but they're sensitive to the you know

[0:16:44] Trustee Morrison (probable): community's concerns which i've had restated over the last six years to me time and time again

[0:16:48] Trustee Morrison (probable): about the landscape and getting finished at the driftwood so um just to be aware of that

[0:16:54] Voice 5: yeah and there is um as you've probably seen as part of the report and part of uh is there's a

[0:17:03] Voice 5: comprehensive landscaping plan and there's a substantial um cost to that which is protected

[0:17:10] Voice 5: by security which is a requirement before we issued the dp uh so that's just taken as a deposit

[0:17:16] Voice 5: closet um and yeah so that that's the actual mechanism through a dp that we can use to um

[0:17:23] Voice 5: ensure that the deep the landscaping gets completed in a timely

[0:17:28] Voice 5: fashion yeah okay

[0:17:29] Trustee Morrison (probable): and i know that the

[0:17:30] Trustee Morrison (probable): when the driftwood's working on it like i can see that they've done a lot over the years but

[0:17:35] Trustee Morrison (probable): it's

[0:17:35] Voice 5: just yeah it has we we have um we've tried it's been somewhat challenging because there

[0:17:44] Voice 5: there there's been a lot of different architects i think some landscape architects and some

[0:17:51] Voice 5: others that have been involved in the landscaping of the driftwood so and it's been we've sort of

[0:17:58] Voice 5: pushed and pulled a bit and you know haven't necessarily gotten too far with that okay

[0:18:04] Voice 9: just

[0:18:05] Voice 9: just as a current they've actually been they've got a couple of extra people hired right now

[0:18:11] Voice 9: specifically doing landscaping and freshening up the dirt road

[0:18:16] Voice 9: right now so yeah

[0:18:17] Trustee Morrison (probable): i think there's

[0:18:18] Trustee Morrison (probable): a lot more work going on right now around it so that's great um okay anything else that the

[0:18:24] Trustee Morrison (probable): applicants want to say i think those that's my this is like a long time coming so thanks for

[0:18:30] Trustee Morrison (probable): working through all the issues that needed to be dealt with and like

[0:18:34] Trustee Morrison (probable): yeah really great to see this all right

[0:18:40] Voice 9: somebody

[0:18:42] Trustee Maude: want to make a motion

[0:18:44] Trustee Maude: I will

[0:18:45] Voice 9: try to make it I'm just I'm having a little bit of a technical my computer wants

[0:18:51] Voice 9: to restart and it's screwing around and I know that as soon as I go to restart it I'll

[0:18:57] Voice 9: be gone for a while so but the north bender island local trust committee approved issuance

[0:19:03] Voice 9: development permit NPDP 2018.5 EICSS-HLL architecture.

[0:19:12] Trustee Maude: Excellent. Seconded by Trustee

[0:19:14] Trustee Maude: Morrison. Any further discussion? No. If not, call the question. All in favor? And that carries.

[0:19:21] Trustee Maude: That's a wonderful thing for the community. Thank you very much. Thank

[0:19:24] Voice 7: you very much. Nice to meet

[0:19:26] Voice 7: you all.

[0:19:29] Trustee Maude: Excellent. All right. So moving on, we have 6.3 Main Island Local Trust Committee referral

[0:19:34] Trustee Maude: borough for draft bylaw number 193. Does North Pender have any concern about this?

[0:19:42] Trustee Maude: I am. Which

[0:19:43] Trustee Morrison (probable): page are we on? I'm on page 73.

[0:19:46] Trustee Morrison (probable): Thank you. Going up and down to get to the motions.

[0:19:51] Trustee Morrison (probable): Okay. Yeah. So I never know what to do with these. David, do you want to say anything about this?

[0:20:03] Trustee Maude: I do struggle with the reasoning for this, but no, this is a very straightforward update

[0:20:10] Trustee Maude: to our land use bylaw.

[0:20:12] Trustee Maude: It's a little bit of editing here, a little add there.

[0:20:16] Trustee Maude: It's nothing of any particular substance if you go through it.

[0:20:22] Trustee Maude: It's just one of those normal housekeeping things.

[0:20:25] Trustee Maude: Maine tends to do this about every year or two.

[0:20:28] Trustee Maude: we just we keep a little added little list of stickies with the planter and when the pile gets

[0:20:34] Trustee Maude: high enough we just do a quick little update to land use biologists to to bring things up to speed

[0:20:39] Trustee Maude: as things come across our tables and that's what this is so does

[0:20:43] Trustee Morrison (probable): any does any of this face pender

[0:20:46] Trustee Morrison (probable): like any of the no

[0:20:48] Trustee Maude: well well i guess we all face pender but um

[0:20:52] Trustee Morrison (probable): changes that um

[0:20:54] Trustee Maude: i can't i cannot

[0:20:56] Trustee Maude: not think of anything that in any way would possibly um directly or indirectly um affect

[0:21:05] Trustee Maude: north pender because as i said it's all basically housekeeping stuff okay

[0:21:09] Trustee Morrison (probable): so the contractor yards

[0:21:11] Trustee Morrison (probable): aren't on the like slope facing pender well

[0:21:14] Trustee Maude: well contractor yards we've we've opened that up to

[0:21:17] Trustee Maude: basically we only had one property that was that could be a contractor's yard on on main island

[0:21:23] Trustee Maude: that was a lumber yard and of course

[0:21:25] Trustee Maude: we have lots of contractors who are electricians plumbers

[0:21:29] Trustee Maude: excavators all that so what we've done is we've opened it up um so on properties of i believe it's

[0:21:36] Trustee Maude: an acre or less um we we say that you can you can be there with with your van with your stuff

[0:21:42] Trustee Maude: we limit i believe is to 350 square feet of utilization on the property uh for a contractor

[0:21:48] Trustee Maude: yard so that i can't imagine being of any effect the larger properties i believe five acres and

[0:21:55] Trustee Maude: above um we basically we've opened it up but again uh like a dump truck in amongst 50 acre farm

[0:22:03] Trustee Maude: i don't think it's going to have an effect on anybody from north pender never mind our community

[0:22:09] Trustee Maude: so what basically what we're trying to we're trying to sort of legitimize and legalize

[0:22:14] Trustee Maude: um what it was literally probably over 100 operators who right now are falling outside of

[0:22:20] Trustee Maude: the um the bylaws we're we're trying to make it work for the community and so far it's been very

[0:22:26] Trustee Maude: positively received okay

[0:22:28] Trustee Morrison (probable): okay yeah no is

[0:22:30] Voice 9: it similar similar i guess to the home-based business

[0:22:34] Voice 9: yeah idea in in magic lake you know if an electrician or a plumber or whoever

[0:22:40] Voice 9: you know owns a home in magic lake he's allowed to park his work

[0:22:44] Voice 11: truck

[0:22:45] Voice 9: at at home and it just

[0:22:47] Voice 9: legitimizes that for residents of maine yeah it basically that's that's that broadly

[0:22:53] Trustee Maude: captures it

[0:22:54] Trustee Maude: yes yeah yeah okay okay

[0:22:57] Trustee Morrison (probable): no i'm fine with that i'm

[0:22:59] Trustee Maude: still unaffected

[0:23:00] Trustee Morrison (probable): unaffected all right so

[0:23:02] Trustee Maude: somebody wants to make the motion it's the motion actually is on page one um of the agenda

[0:23:11] Trustee Morrison (probable): and this is the challenge of going back up and down yeah the

[0:23:15] Trustee Morrison (probable): document okay uh all right ready

[0:23:21] Voice 11: okay

[0:23:22] Trustee Morrison (probable): yeah the north pender island local trust committee interests are unaffected by the main

[0:23:26] Trustee Morrison (probable): island local trust committee draft bylaw number 193 it's

[0:23:31] Trustee Maude: second trustee campbell any further

[0:23:32] Trustee Maude: discussion if not call the question all in favor that carries i shall tell the kids to put away the

[0:23:40] Trustee Maude: guitar and feathers all

[0:23:41] Voice 10: right

[0:23:43] Trustee Maude: we'll move down to 6.4 which is page 76 so that's mptup24.5 die

[0:23:50] Trustee Maude: thank

[0:23:52] Planner: you chair mod so this is a staff report in front of you for a temporary use permit for the

[0:23:57] Planner: uh fire hall north bender fire hall one and two for uh temporary housing to be established at

[0:24:04] Planner: each of the fire halls as was presented uh by chief dean at your last meeting and we had some

[0:24:10] Planner: discussion during your uh this presentation um so they're looking to create uh a individual

[0:24:20] Planner: uh sleeping quarters at each of the fire halls uh each unit uh on page 77 and uh 78 of your 76

[0:24:31] Planner: and 77 in your report you can see the siding location and the sample floor plan of the

[0:24:37] Planner: structures each structure would house two emergency service workers with a bedroom

[0:24:43] Planner: and a shared bathroom facility would be hooked to septic and water at each of the halls

[0:24:50] Planner: staff have no real concerns the sighting as you can see in figure two both located behind the

[0:24:57] Planner: hall fire hall one is of course practically not visible from the roadway anyways and

[0:25:03] Planner: And Fire Hall 2 and Magic Lake, the structure will be sited right in behind the hall, so it will be not visible from the road.

[0:25:10] Planner: Staff have visited both sites, don't see any issues with the siting, any issues with neighbours.

[0:25:17] Planner: We've had no response from the neighbourhood with respect to the notice sent out.

[0:25:23] Planner: and uh with that uh there there is a requirement uh for two parking spots to be consistent with

[0:25:32] Planner: your land use bylaw and uh other conditions in the permit to limit impact but i think this is

[0:25:39] Planner: a really positive thing for your community and starts to move you towards addressing

[0:25:44] Planner: you know some of your housing uh challenges um and uh with that in mind there is an opportunity

[0:25:52] Planner: potentially as a temporary use permit is really meant to be, you know, a tool to assess the

[0:26:01] Planner: reasonableness over use. This will give the LTC and the applicant the opportunity to see how

[0:26:07] Planner: effective and functional these structures are. And you could potentially look at rezoning them

[0:26:12] Planner: as part of your housing project as opposed to requiring the fire department and the society

[0:26:21] Planner: to apply through rezoning.

[0:26:22] Planner: So with that, I will put it back over to the chair

[0:26:24] Planner: and trustees for any questions.

[0:26:27] Planner: Thanks.

[0:26:27] Trustee Maude: Thank you very much.

[0:26:29] Trustee Maude: So trustees, any questions, comments, concerns

[0:26:32] Trustee Maude: for the planner or the applicant?

[0:26:34] Voice 9: I think for myself, the biggest question will be

[0:26:43] Voice 9: folks in the community are going to look at this

[0:26:46] Voice 9: and want to know sort of how this is happening.

[0:26:51] Voice 9: Why can't they do it on their property? And I'm not saying that that's a negative to this particular thing, but I know that the questions will come about how we can approve something like this or can they have an approval of their own for a tiny house or some kind of pod type living accommodation.

[0:27:22] Voice 9: So I'm just, yeah, I'm curious to see how this process goes out, because I think that lots of people will want to know information on what is happening there as they see it, as they see it happen.

[0:27:36] Planner: That could certainly be part of your discussion in your project around, you know, accessory dwelling units and what form those take and maybe where, what areas or what requirements, you know, for example, requiring septic and water.

[0:27:53] Planner: in those units so you you know are ensuring that those you know basic services are being met and

[0:28:00] Planner: and are available but certainly as you go forward in your housing project I would think that that

[0:28:08] Planner: would be a big part of the broader conversation and maybe here's an example of an approach that

[0:28:15] Planner: can probably work pretty well in particular because they have septic and water there

[0:28:20] Planner: i do think it's a little bit different in this case that you do have a non-for-profit society

[0:28:25] Planner: and you know the the emergency service

[0:28:28] Planner: uh you know is such a critical i know of course as we

[0:28:33] Planner: all are aware there's such a critical service for your community it's a little bit different

[0:28:36] Planner: than a private property owner but it can certainly

[0:28:39] Planner: help to feed into that conversation and i see mike

[0:28:41] Planner: is uh is here as well if you have any questions for him hi mike yeah

[0:28:46] Trustee Maude: i just and i'll note like

[0:28:47] Trustee Maude: up on denman um like all adus for years the only way you can put one in is by tup so it's not an

[0:28:57] Trustee Maude: unusual thing um i sometimes on them and i i struggle to wrap my head around it but uh it's

[0:29:04] Trustee Maude: it is a tool that is used and and i think um as pattern smith said i think that everybody's

[0:29:11] Trustee Maude: looking forward to three years down the road to to making this permanent if it's successful

[0:29:17] Voice 9: Yeah, yeah, I think I think that part of it is brilliant, like, to be able to do it at this, this point and, and sort of prove it out and have the ability to approve it in the housing in the housing project is great, because it gets away from the sort of temporary aspect of rolling through permits.

[0:29:39] Voice 9: it yeah i like it and

[0:29:41] Planner: it gives an immediate you know benefit to your community in having these

[0:29:46] Planner: these housing structures in place definitely go

[0:29:51] Voice 12: ahead yeah just just for

[0:29:54] Voice 12: further to that concern that i've been in touch with

[0:30:00] Voice 12: over the last few months quite a bit

[0:30:01] Voice 12: with the building department.

[0:30:04] Voice 12: And they're struggling with it as well on the same premise.

[0:30:08] Voice 12: You know, if they allow it here,

[0:30:09] Voice 12: you know, how can they not allow it in a residence?

[0:30:14] Voice 12: And so where they came to was they're requiring me,

[0:30:20] Voice 12: us, I shouldn't say me,

[0:30:21] Voice 12: but they're requiring the society

[0:30:24] Voice 12: to acquire a building permit

[0:30:26] Voice 12: for the positioning of the building and in that permit they're requiring uh the structure to

[0:30:34] Voice 12: meet the csa requirements um which is quite demanding not every manufacturer can actually

[0:30:45] Voice 12: do that you know that has to be certified so it's a pretty major requirement for the structure that

[0:30:53] Voice 12: would sort of separate people you know right away just in terms of safety and um security for the

[0:31:01] Voice 12: building um so i thought it was a reasonable compromise for them to demand that of us you

[0:31:09] Voice 12: know we are you know public safety is our first concern so it really should be you know applied

[0:31:16] Voice 12: to our our dormitories you know so anyway i just thought i'd tell you that that's where they're

[0:31:21] Voice 12: headed it seems uh dealing with and then the other aspect is that uh as you mentioned we are not um

[0:31:31] Voice 12: we're not a business like we're not in this to make we're not making money off these structures

[0:31:36] Voice 12: um they're providing public service so that is a significant i think a significant difference

[0:31:42] Voice 12: you

[0:31:43] Voice 9: know yeah yeah i had i had a coffee with uh chris this morning went and sat down and

[0:31:49] Voice 9: to talk to him unrelated to this but it actually the conversation that we're having played right

[0:31:55] Voice 9: into what these were going to be and and sort of how how the way that the pender island fire

[0:32:03] Voice 9: protection society is doing it versus how a private residence would do it is uh is actually

[0:32:11] Voice 9: one of the key the fact that there's a society that manages it as opposed to a resident um was

[0:32:18] Voice 9: was a big was a big difference in in uh in the approval so yeah i i like the whole thing i'm

[0:32:25] Voice 9: i'm more you know trying to trying to think through how how residents are going to come

[0:32:33] Voice 9: forward about it and how do i how do i address that those questions from people and this and

[0:32:39] Voice 9: this is you know the information that i got from chris and what you're just saying here is yeah

[0:32:44] Voice 9: it's a that is the information to pass on to folks in the community about what is happening

[0:32:49] Voice 9: and and why it's you know moving forward so easily for uh for fire and and rescue so yeah i have no

[0:32:56] Voice 9: no do you

[0:32:58] Voice 12: feel do you feel like you have

[0:33:00] Voice 9: the tools to

[0:33:00] Voice 12: respond to them totally

[0:33:02] Voice 9: absolutely yeah yeah

[0:33:03] Voice 9: it's it's uh i think it's really good i mean most people are not going to have an any kind of an

[0:33:12] Voice 9: issue but it is bender and everybody likes to have a little bit of a yes a little bit of an issue

[0:33:18] Voice 9: with something even when it was seems like it would be a pretty slam dunk common sense so

[0:33:24] Voice 9: yeah i think

[0:33:25] Voice 12: of all the things that i've worked on over the years i have been really sort of taken

[0:33:31] Voice 12: back that there's been no i've had no negative feedback on this project you know which is really

[0:33:39] Voice 12: unusual like really you know so it's even that even running the fire camp had negative reactions

[0:33:47] Voice 12: actions in some regards and yeah i

[0:33:49] Voice 12: think that's all a real no-brainer but but this one i i haven't

[0:33:54] Voice 12: had anybody come stomping in the office and telling me that it's bad you know i so so far so good

[0:34:01] Voice 12: i'll touch the wood while i'm here i think

[0:34:05] Planner: from a staff perspective in in this case because you

[0:34:08] Planner: have septic and water uh right there and connecting easily connected that makes our

[0:34:15] Planner: our recommendation really easy to land on.

[0:34:20] Planner: And so Aaron, maybe if,

[0:34:22] Planner: when you're talking to your community,

[0:34:25] Planner: and even when we get to the housing project,

[0:34:27] Planner: I think those two things really need to be front and center

[0:34:30] Planner: in terms of if you're going to allow

[0:34:32] Planner: these kinds of accessory units,

[0:34:34] Planner: at least making sure that those two components

[0:34:37] Planner: are adequately met or it almost becomes a non-starter.

[0:34:44] Planner: Yeah.

[0:34:45] Trustee Maude: And I think to be clear that what is being done here is not something special.

[0:34:51] Trustee Maude: Is it anybody can put an application for a TUP for a similar type thing on the residential property?

[0:34:58] Trustee Maude: It's not that we in any way ban it or don't consider these things.

[0:35:03] Trustee Maude: We consider each application individually on its own merits.

[0:35:08] Trustee Maude: And so if somebody says, well, why do they get to do it?

[0:35:11] Trustee Maude: Well, if you want to do it, put an application in.

[0:35:14] Trustee Maude: um it's um i i um it seems most ltcs are very sympathetic and very open-minded towards any

[0:35:22] Trustee Maude: sort of um expansion of residential uses so you know it's it's it's out there and but most

[0:35:29] Trustee Maude: certainly this one is special um it is definitely for the benefit of the community now as a whole

[0:35:37] Trustee Maude: whole it is a non-profit society so um i i'm not surprised nobody's saying anything negative

[0:35:44] Trustee Maude: because it is a very positive project in my opinion yeah so if there's nothing else somebody

[0:35:51] Trustee Maude: wants to make a moment no

[0:35:53] Trustee Morrison (probable): i i'll add in a little bit okay

[0:35:55] Trustee Maude: all right go ahead um

[0:35:57] Trustee Morrison (probable): a couple things so

[0:35:58] Trustee Morrison (probable): i would be cautious about how we frame the density comment because that's to aaron's point i think

[0:36:05] Trustee Morrison (probable): that's where we're going to hit some potential challenges with our community so this isn't really

[0:36:13] Trustee Morrison (probable): an overextending of or an expansion of residential density really because those sites are used for

[0:36:20] Trustee Morrison (probable): community service but there isn't people living full-time on that land so it's it's a as in the

[0:36:27] Trustee Morrison (probable): staff report i think it's an appropriate use we're not creating a lot more density which would it's

[0:36:32] Trustee Morrison (probable): different than what would be happening if it was on other residential property where there's already

[0:36:37] Trustee Morrison (probable): residents right so there's there's a difference in how this land is being um used for for some

[0:36:43] Trustee Morrison (probable): housing versus how other property is being used for housing so we have to be a little bit careful

[0:36:48] Trustee Morrison (probable): about how we frame that um maybe

[0:36:51] Planner: the best way to frame that would be like this in the fire in the

[0:36:54] Planner: fire uh uh hall's case it's an accessory use to the yeah to

[0:36:59] Planner: the to the principal use of emergency

[0:37:01] Planner: services and if those workers aren't sleeping there they're sleeping somewhere else on the

[0:37:06] Planner: island that night right so that's where your density doesn't versus you know creating a a

[0:37:11] Planner: little tiny house next to yours where then you're renting and of course that's solving another

[0:37:16] Planner: problem but it's a different thing you're right yeah

[0:37:19] Trustee Morrison (probable): it is a different thing and there isn't

[0:37:21] Trustee Morrison (probable): um it's an yeah it's a residential accessory to a use that wasn't residential so like right

[0:37:27] Voice 11: exactly so

[0:37:28] Trustee Morrison (probable): i think it's it's a really good use and mike just uh you know from our conversation

[0:37:34] Trustee Morrison (probable): earlier this spring like thanks very much for including both halls here because i do think

[0:37:38] Trustee Morrison (probable): that's really critical and something else like as we communicate this to our community that's

[0:37:44] Trustee Morrison (probable): unique in these these application i think is that there's really no further site disturbance

[0:37:48] Trustee Morrison (probable): Like in the placing of these buildings, like you're not cutting trees, you're not, you know, you're putting them very thoughtfully on the site in a way that just makes them usable and uses the appropriate areas of the site already.

[0:38:02] Trustee Morrison (probable): So I think that's also something to communicate, which is different in some of the other types of development where you're actually having to create an opening for a new building or new structures.

[0:38:13] Trustee Morrison (probable): so really great to see both of them too because I think we do need to think in advance this is a

[0:38:20] Trustee Morrison (probable): critical community service and you know it affects everyone on the island as you've mentioned before

[0:38:25] Trustee Morrison (probable): and your presentations to us in terms of like making sure that we can have people working in

[0:38:30] Trustee Morrison (probable): the fire department so insurance rates don't go through the roof you know so thanks for working

[0:38:34] Trustee Morrison (probable): this out and I'm impressed frankly that the CRD figured it out like internally I was thinking that

[0:38:40] Trustee Morrison (probable): that was going to be your roadblock um so yeah

[0:38:43] Voice 12: okay so

[0:38:46] Trustee Morrison (probable): but um and maybe just one question about

[0:38:50] Trustee Morrison (probable): that because i think that's something that i've been sitting on that sort of sub working group

[0:38:55] Trustee Morrison (probable): of trustees around tiny homes to try and understand like how to support tiny home

[0:38:59] Trustee Morrison (probable): information to trustees generally um and one of the things that came up from the sunshine coast

[0:39:06] Trustee Morrison (probable): regional district was that they had been working on um the manufactured home like manufactured

[0:39:12] Trustee Morrison (probable): homes on wheels manufactured homes manufactured or rvs on wheels and what you're saying i think

[0:39:18] Trustee Morrison (probable): from my understanding is that you're certifying at a level that is like four season manufactured

[0:39:25] Trustee Morrison (probable): home kind of level yeah okay it

[0:39:28] Voice 3: is csa yeah a227 yeah that's a really

[0:39:34] Trustee Morrison (probable): important um issue

[0:39:36] Trustee Morrison (probable): because that's for for me that's been the issue why i'm not okay with um tiny homes that are just

[0:39:41] Trustee Morrison (probable): rvs on wheels um so or you know tiny homes on wheels we can talk about later that are this

[0:39:48] Trustee Morrison (probable): this classification but this classification is important because it makes for a safe living

[0:39:52] Trustee Morrison (probable): space and that's the goal is to not put people in substandard housing you know we already have

[0:39:58] Trustee Morrison (probable): that situation we're trying to remedy that situation you know

[0:40:02] Voice 3: it's common ground with

[0:40:03] Voice 3: it's a CRD building if you want to.

[0:40:07] Trustee Morrison (probable): Yeah, no, so I'm all for this.

[0:40:09] Trustee Morrison (probable): I'm good to go.

[0:40:10] Trustee Morrison (probable): Aaron, do you want to make the motion

[0:40:11] Trustee Morrison (probable): or do you want me to?

[0:40:12] Voice 9: That the North Pender Island Local Trust Committee

[0:40:14] Voice 9: approve issuance of temporary use permit

[0:40:16] Voice 9: NP-TUP 2024.5 for a period of three years.

[0:40:22] Trustee Morrison (probable): Second.

[0:40:23] Trustee Maude: Any further discussion?

[0:40:24] Trustee Morrison (probable): No, I'm really happy to see this.

[0:40:26] Trustee Maude: Okay, thank you very much.

[0:40:27] Trustee Maude: Call the question, all in favor?

[0:40:29] Trustee Maude: Yes.

[0:40:30] Trustee Maude: And that carries.

[0:40:32] Trustee Maude: Thank you very much.

[0:40:33] Trustee Maude: thank you all very much all right now so we move on to 6.5 which is page 87 that's mp dvp 2024.3

[0:40:44] Trustee Maude: hussein and staff report let

[0:40:48] Planner: me jump to it please just a sec thank you chair so this is for a

[0:41:00] Planner: development variance permit application for the subject property at 6601

[0:41:04] Planner: on Razor Point Road, I think that the applicant

[0:41:07] Planner: and their contractor, their designer

[0:41:13] Planner: are both in the waiting room.

[0:41:16] Planner: Maybe Rob can move them over, Joey and Elizabeth.

[0:41:20] Planner: And so in front of you here today,

[0:41:22] Planner: you have a request for variance for three structures.

[0:41:27] Planner: The primary dwelling, there's currently on the property

[0:41:31] Planner: an existing primary dwelling, an existing cottage,

[0:41:34] Planner: and several outbuildings both the primary dwelling in the cottage in this

[0:41:39] Planner: case would be replaced and replaced with a new primary dwelling a new cottage and

[0:41:46] Planner: there's also a proposal for a an accessory studio games games room kind

[0:41:53] Planner: of building so in this case staff are recommending that the LTC can consider

[0:41:59] Planner: that are not approving the variance for the primary dwelling,

[0:42:04] Planner: given the size of the house is significantly larger

[0:42:08] Planner: than the new house floor area limits

[0:42:12] Planner: that were just established by the LTC in 2023

[0:42:17] Planner: through your land use bylaw project of 4,500 square feet.

[0:42:24] Planner: And staff are recommending that you consider approving

[0:42:29] Planner: the variance to the cottage which is approximately a thousand feet over the allowable thousand

[0:42:36] Planner: square foot size and a height variance for the accessory structure which will be tucked well

[0:42:45] Planner: back into the property away from the view of any neighbors or sight lines staff also have

[0:42:53] Planner: concerns with the primary dwelling around potential impacts to sight lines and uh

[0:42:58] Planner: tree removal and vegetation removal uh required to site the uh house that's proposed uh with

[0:43:08] Planner: respect to the cottage uh it's largely being uh built on existing footprint and the size of the

[0:43:18] Planner: the variance while large you know 2,000 square foot structure is a moderate size versus the

[0:43:25] Planner: proposed size of the house which is 11,700 square feet 270 percent above your 4,500 square foot

[0:43:36] Planner: maximum and with that there are OCP policies around limiting house sizes to maintain and

[0:43:49] Planner: preserve the rural character of uh north pender i think that's where staff really struggled with

[0:43:55] Planner: this recommendation around whether to uh approve the house size or not uh we went back and forth a

[0:44:04] Planner: lot uh i think the impacts are relatively minimal to the adjacent properties in that it's a really

[0:44:11] Planner: really big lot. And, you know, those direct impacts are not there, but the house is sited

[0:44:20] Planner: right on the edge of Razor Point. There would definitely be visual impacts from the marine

[0:44:26] Planner: environment and likely adjacent houses as well. I

[0:44:32] Planner: think that I'll just pass it back to the chair

[0:44:35] Planner: and to the applicants at this point with any questions you might have in the staff report

[0:44:40] Planner: rather than go through it with any further detail.

[0:44:42] Planner: I should say also the applicant has had a First Nations cultural advisor visit the site

[0:44:51] Planner: and they had no particular concerns with existing archaeological sites or concerns.

[0:44:59] Planner: And there is a letter in your package from that cultural worker.

[0:45:05] Planner: worker. There was no input received from the DVP notice. I will admit I made an error in the notice

[0:45:14] Planner: in the first notice that was sent out. The house size was indicated as much smaller. So staff

[0:45:21] Planner: reissued notice and there was no response to that reissued notice or the first one. So there's been

[0:45:28] Planner: no concerns or uh or any input from the community uh received uh with respect to the statutory

[0:45:35] Planner: notification and with that i will pass it back to the chair thank

[0:45:40] Trustee Maude: you very much so trustees any

[0:45:42] Trustee Maude: questions of the planner or the applicants so much

[0:45:48] Trustee Morrison (probable): yeah go ahead

[0:45:49] Voice 11: um

[0:45:51] Trustee Morrison (probable): so my biggest question um

[0:45:55] Trustee Morrison (probable): um for brad is like i've been out to this site and visited as well and when i look at the drawing

[0:46:02] Trustee Morrison (probable): of where the prior house was the current building is back from that like from the point it's mostly

[0:46:13] Trustee Morrison (probable): there's a slight thing it's going it

[0:46:15] Planner: maybe maybe overlaps about a third of the existing structure

[0:46:19] Planner: maybe just just less than half the existing structure yeah and so the rest of the house

[0:46:26] Planner: pushes out from there okay

[0:46:29] Trustee Morrison (probable): yeah so i mean yeah i understand the size issue especially when you're

[0:46:36] Trustee Morrison (probable): looking at you know the 200 and whatever 70 percent or however it was calculated i see it

[0:46:42] Trustee Morrison (probable): here on the diagram on page 90 um it is a weirdly unique property i guess the biggest issue i have

[0:46:50] Trustee Morrison (probable): is the the question that is named on page 92 at the bottom about the covenant restricting further

[0:46:58] Trustee Morrison (probable): development because that was part of the conversation and at joey or elizabeth who you

[0:47:04] Trustee Morrison (probable): want to like weigh in on that so i know there's a timing and staff have named that of that because

[0:47:09] Trustee Morrison (probable): part of the conversation from my perspective was the cap on house size was never meant to say you

[0:47:17] Trustee Morrison (probable): could never build a house over that it was meant to say have a conversation about like what is

[0:47:24] Trustee Morrison (probable): going to happen overall on the property which i do feel like um the applicant has done um and gone

[0:47:30] Trustee Morrison (probable): like through the process of having you know reaching out to first nations having those

[0:47:34] Trustee Morrison (probable): conversations doing all that work um so for me the concern is um really around like what is the plan

[0:47:42] Trustee Morrison (probable): for making sure that you know we don't approve a big house here and then you chop up a bunch and

[0:47:48] Trustee Morrison (probable): build a bunch of other smaller houses like that's my concern yeah

[0:47:51] Planner: so the some of the initial

[0:47:53] Planner: conversations i had with the applicant were around a rezoning application where they would

[0:47:58] Planner: seek to rezone the property with the larger house and then the ltc and the applicant could have that

[0:48:04] Planner: conversation around what a community benefit would be for allowing that rezoning to occur

[0:48:08] Planner: And, for example, you could limit some future subdivision potential or you could require a section 219 covenants, you know, limiting future development on a portion of the property to the applicant who's here Joey he's, you know, been very open to wanting to do those things but you're right the timing of a variance application versus the process of a rezoning are a little bit different and so it would have been, you know, practically impossible for him to get all of that.

[0:48:38] Planner: in place to provide that assurance uh through variance uh if some of that assurance was in

[0:48:45] Planner: place already i think staff would uh have you know a different potential recommendation because

[0:48:52] Planner: there would be some trade-off uh guaranteed in a sense uh um so i hope that helps to answer your

[0:49:01] Planner: question yeah yeah um

[0:49:02] Trustee Morrison (probable): joey or elizabeth do you want to weigh in on that at all sure

[0:49:06] Voice 6: hello everybody

[0:49:07] Voice 6: Good morning. I'm Joey, your latest tiny house applicant here on Pender Island.

[0:49:15] Voice 6: No, I enjoyed listening to that conversation, though. That was intriguing. And thanks,

[0:49:21] Voice 6: Brad, for the background. I guess my response to that, I have sort of really wanted to approach

[0:49:27] Voice 6: approach uh building here on site um sensitively um i wanted to understand the process and so in

[0:49:37] Voice 6: in that i mean with specific uh reference to deb to um to your question around you know not uh

[0:49:46] Voice 6: either subdividing brad mentioned rezoning trying to figure out how to build a bunch of homes um

[0:49:53] Voice 6: That is not my interest. I don't foresee that ever to be my interest. And so I did pursue with Brad and had a nice conversation with Robert, who I see is on the call as well, about, okay, well, how could I do that? How could I provide some assurances?

[0:50:08] Voice 6: Of course, we know that my neighbor to the north, and I don't know the whole story, but was a development which has recently been acquired in conservation.

[0:50:18] Voice 6: conservation um so i now abut conservation and then beyond that of course the winery

[0:50:24] Voice 6: i see myself being a pretty suitable um continuation of that land because

[0:50:31] Voice 6: i'm my use on it um my intended use on it is very light so i did ask the question around

[0:50:37] Voice 6: covenant conservation easement um etc and it led to this it led as brad just mentioned to this

[0:50:44] Voice 6: well okay why don't you apply for a rezoning and then you know maybe we're not setting precedent

[0:50:49] Voice 6: maybe we can you know have the zoning be very specific to razor point and what you want to do

[0:50:55] Voice 6: and then when i said sure tell me more and i started to sort of understand the timing that

[0:51:00] Voice 6: would be associated with that um i i just you know we just determined well i'd like to give

[0:51:06] Voice 6: those assurances i guess if you can't codify it uh it's just going to take too long which is why

[0:51:11] Voice 6: why we ended up in this process. So I remain very open to dialogue, diarizing, documenting my

[0:51:19] Voice 6: commitment to, you know, preserving the property in, you know, its relative natural state. And

[0:51:29] Voice 6: what I wanted to avoid was saying, okay, well, if we build a house of this size, which is conforming,

[0:51:35] Voice 6: or perhaps doesn't have the 270% number on it, okay, well, then I'm just going to want to

[0:51:40] Voice 6: subdivide down here and build another house the same size to 5000 square foot houses. And, you

[0:51:46] Voice 6: know, as we got into that, it just felt like administrative gymnastics, if I'm being honest.

[0:51:52] Voice 6: And so what we said was, let's identify the areas of least disturbance. You know, I guess one small

[0:52:00] Voice 6: editorial on Brad's comment that it's close to the point, there is a site over my shoulder,

[0:52:05] Voice 6: which is really close to the point, half the people that come here say, why wouldn't you apply

[0:52:08] Voice 6: to build your home down there right on the point which could be applied for and within setbacks

[0:52:15] Voice 6: and that wasn't the i don't think that's the right place and i think that you know ultimately

[0:52:20] Voice 6: we landed on let's build on the existing sites where the structures exist today to a because i

[0:52:27] Voice 6: think they're the right spots and b because it will require the least amount of disturbance and

[0:52:31] Voice 6: tree removal and so my intention again maybe being long-winded about it is to preserve the natural

[0:52:39] Voice 6: site as much as possible. Indeed, that's why I'm here. I don't believe that, you know,

[0:52:46] Voice 6: it's funny, I was surprised where the setbacks are. You can see how the existing house, which

[0:52:50] Voice 6: is totally conforming, sits compliant. The variance that we're applying for, I think,

[0:52:58] Voice 6: is a couple meters in places and is, you know, sort of decks and overhangs. So I don't believe

[0:53:03] Voice 6: that if you're a a sailor or something and going by in a boat from the water that it's going to

[0:53:10] Voice 6: look yes it's bigger but it's not gonna it's not all of a sudden you know hanging out over to the

[0:53:14] Voice 6: beach or something like that so um yeah yeah

[0:53:19] Voice 6: i guess to to circle back you know and that's kind

[0:53:22] Voice 6: of how we got here and not wanting to subdivide and rezone and build multiple houses multiple

[0:53:27] Voice 6: smaller houses to to to ultimately build what i wanted um so so that's that's that's how we got

[0:53:33] Voice 6: here and and but again to go back to conservation or covenant or what have you i i remain interested

[0:53:38] Voice 6: and if there was a path to do that that would give the trustees or the community more comfort

[0:53:42] Voice 6: uh again i reiterate i'm very open to that okay

[0:53:49] Trustee Maude: thank you very much um trustees any other questions

[0:53:53] Trustee Maude: or comments no

[0:53:58] Voice 9: i i mean i had uh sort of inherited the uh the original floor plan discussion in the

[0:54:06] Voice 9: the bylaw project and we kind of pushed back and forth and this was always my understanding of

[0:54:16] Voice 9: approving the 4500 square foot maximum was that we would always be able to have these kind of

[0:54:24] Voice 9: conversations and understand more what a what an applicant was really looking to do or accomplish

[0:54:32] Voice 9: on their property and why they wanted to go bigger and and I've had an opportunity to go and

[0:54:37] Voice 9: and meet with joey and and speak on the phone a bit and uh and i you know i i don't believe that

[0:54:45] Voice 9: you you know in the discussion would want to build sort of your your home with 18 other houses

[0:54:56] Voice 9: surrounding it in a community type uh setting no no more than i myself would want to develop out

[0:55:02] Voice 9: my farm to be a subdivision of people that um I would get to see every day I I quite like seeing

[0:55:10] Voice 9: the trees and and whatnot out around me as opposed to somebody else's house so uh yeah I'm I'm uh

[0:55:16] Voice 9: I'm on board so

[0:55:19] Trustee Morrison (probable): um Aaron I think two other things just to name I agree with you that's that was the

[0:55:25] Trustee Morrison (probable): intent with the house size it was so funny because the debate with the house size was so

[0:55:29] Trustee Morrison (probable): so oh my gosh I got so much flack for it but the goal was to project generally what it was and then

[0:55:36] Trustee Morrison (probable): to really like work with each property if they were bigger properties so I think two questions

[0:55:41] Trustee Morrison (probable): just for community's sake and maybe this one's for Elizabeth one is about like just the nature

[0:55:47] Trustee Morrison (probable): of the building because you know everyone knows I'm a climate you know scientist and like concerned

[0:55:53] Trustee Morrison (probable): about the nature of the building so maybe the nature of the building in terms of energy efficiency

[0:55:56] Trustee Morrison (probable): if you want to name anything about that and then the second um so and just to be clear we as as a

[0:56:04] Trustee Morrison (probable): local trust committee can't tell you to build xyz like it's really up to you to do that but this is

[0:56:11] Trustee Morrison (probable): why we put a building cap on to have the conversation so community can hear a little

[0:56:16] Trustee Morrison (probable): bit more about what your plans are and then the second um question i guess is um i would like to

[0:56:24] Trustee Morrison (probable): to see some kind of covenant pursued, whatever that looks like, if you can have that conversation

[0:56:31] Trustee Morrison (probable): as staff goes forward. I do understand the timing challenge of doing one thing or, you know,

[0:56:36] Trustee Morrison (probable): and so I don't think you're about to build a giant house and then subdivide because having

[0:56:43] Trustee Morrison (probable): had a conversation with you, I don't think that's who you are either. So I feel comfortable with

[0:56:48] Trustee Morrison (probable): that right now i do think that we have to be a little cautious about you're not the only one who

[0:56:55] Trustee Morrison (probable): could ever live there you could turn around and sell it tomorrow we've had that happen on a

[0:56:59] Trustee Morrison (probable): property up on the north part north and on the clam bay farm area and so my concern there would

[0:57:05] Trustee Morrison (probable): be um that you do pursue a covenant so that like if the property ever does change hands that it's

[0:57:12] Trustee Morrison (probable): your intent is on the property legally but

[0:57:19] Voice 9: i this is educational for myself um is there

[0:57:25] Voice 9: not a way uh outside of the building goes on and whatever but to um put land into one of the

[0:57:36] Voice 9: conservancy um organizations where what is able to be done with the land future-wise

[0:57:49] Voice 9: is controlled i don't i thought you could do a percentage of a piece of property or something

[0:57:55] Voice 9: down the road i don't know

[0:57:56] Planner: so

[0:57:57] Voice 9: i

[0:57:58] Planner: mean there's there's a there's a sorry through the chair

[0:58:01] Planner: go ahead so there are a number of you know they could pursue a section 219 covenant that

[0:58:10] Planner: limits the subdivision density i think it is maybe six you know 10 or 10 to 16 i would have

[0:58:17] Planner: to go back through my notes how many lots you could actually create based on the minimum average

[0:58:22] Planner: subdivision so you could create a section 219 that says you can only create five lots here in

[0:58:27] Planner: the future instead of the 10 or you can only have the one lot you know whatever he whatever the

[0:58:32] Planner: applicant would be willing to agree to you could also have like a naptep covenant which uh you know

[0:58:37] Planner: you uh continue to own the entire portion and you separate a portion out where you you know agree

[0:58:44] Planner: through covenant to no development but all of those things take time and none of those things

[0:58:50] Planner: are can can be guaranteed today is the challenge with the variance versus going through a rezoning

[0:58:55] Planner: discussion which you know all of those things are arrived at through that process and so at the end

[0:59:01] Planner: of the day uh the applicant gets what they want in exchange for something tangible like a covenant

[0:59:07] Planner: that restricts future uh so i think it's really up to the trustees today to to if you to decide

[0:59:18] Planner: you you don't have any guarantees available today other than the the word of the applicant and so

[0:59:25] Planner: So that's up to you to decide what to

[0:59:28] Voice 9: do with that.

[0:59:29] Voice 9: I'm more thinking,

[0:59:30] Voice 9: I guess, future as we start to look at things like this.

[0:59:35] Voice 9: And I'm sure this won't be the last application that we have that comes up that is like this.

[0:59:40] Voice 9: And is there, you know, yeah, what could be done?

[0:59:45] Voice 9: But yeah, I don't see that as an option for this particular one right now.

[0:59:50] Voice 9: Yeah,

[0:59:51] Voice 10: and I will

[0:59:52] Planner: go back again to say that staff really wrestled with this recommendation, given the intent of the applicant, versus the.

[1:00:00] Planner: new bylaw that was just established and it's just such a large overage of that and

[1:00:05] Planner: a portion of the developed space is being used but like for example that large wing

[1:00:14] Planner: farthest to the east there is tree removal there required to build that and so the removal of those

[1:00:20] Planner: trees is a habitat impact it also is a visual impact to the marine environment when and so

[1:00:26] Planner: So you are going to have a massive house out on that point.

[1:00:29] Planner: It's hard to make a 12,000 square foot house look small.

[1:00:33] Planner: And so, you know, the staff struggled around the rural character question.

[1:00:40] Planner: But, you know, that's, it was not easy to land on that versus.

[1:00:47] Planner: I

[1:00:47] Voice 6: think, Brad, worth noting, and you guys have done a good job of diarizing this.

[1:00:52] Voice 6: I thought your recap, although it wasn't what I wanted to hear.

[1:00:56] Voice 6: In terms of your recommendation, I know you struggled with or wrestled with it because

[1:01:00] Voice 6: we've been in pretty active dialogue.

[1:01:02] Voice 6: A good portion of that is not visible because it's underground vis-a-vis a basement.

[1:01:10] Voice 6: The tree removal, sure, I concede, but I'm relatively speaking, relative to what I see

[1:01:17] Voice 6: driving around the island, I think the amount of trees that are, I'm not sure you could

[1:01:24] Voice 6: could count them on two hands, but not much more than that. I mean, we are working with the

[1:01:29] Voice 6: existing footprint here. We could certainly quantify that if necessary, but I would say it

[1:01:35] Voice 6: is very low touch on tree removal for the same reasons that Aaron identified as wanting to live

[1:01:41] Voice 6: in a place like this. You know, I'm not looking to clear cut this site. That's not the view that

[1:01:46] Voice 6: i want and um you know maybe uh porting that over to deb's query around um environmental

[1:01:54] Voice 6: sensitivity sustainability considerations of the house i certainly do not want to speak out of turn

[1:02:01] Voice 6: here because we are it might be slightly premature but i what i can say is that we've just hired an

[1:02:07] Voice 6: awesome sort of water consultant and mechanical that's getting engaged obviously we're kind of

[1:02:15] Voice 6: waiting to see where today goes in terms of of you know re-accelerating those conversations but

[1:02:21] Voice 6: deb very interested in all of the technology that's available um you know people ask me a

[1:02:27] Voice 6: lot about solar these days but i and i'm always musing why why they're not asking more about

[1:02:31] Voice 6: geothermal i mean i'm asking those questions of mechanical and systems um elizabeth who's on the

[1:02:38] Voice 6: on the line is far more intelligent than i am about this this is what she does from an architectural

[1:02:43] Voice 6: perspective but we are you know we as you know i hired ryzak early on geotech that's what gave us

[1:02:48] Voice 6: the comfort to increase the size or requested size of the the main home because when they got

[1:02:54] Voice 6: into it they said you're actually you're building a safer house from a seismic perspective if you go

[1:02:59] Voice 6: down and anchor foundation down so they supported the basement from a geotech perspective um but we

[1:03:05] Voice 6: We are asking all those questions, water catchment and storage, solar, geothermal.

[1:03:13] Voice 6: This morning, I was wondering if I overlooked a wind turbine because it was kind of kidding,

[1:03:18] Voice 6: but it was howling pretty good here this morning.

[1:03:21] Voice 6: So I don't know.

[1:03:23] Voice 6: Again, this is one of those things kind of like the conservation easement.

[1:03:27] Voice 6: Other than you looking at me and having met me and listening to me speak, it is difficult

[1:03:33] Voice 6: difficult uh to to codify this and and and you know put something in writing that's binding

[1:03:39] Voice 6: um not just on me but as you bring up a potential future owner um so i i don't really know what else

[1:03:46] Voice 6: to do there other than to say um it would be my intention you know brad's brad's comment about oh

[1:03:52] Voice 6: if we can if in theory we can subdivide with a very little fanfare into 10 lots joey you know

[1:03:59] Voice 6: know would you write down that you would never do more than five i mean yes sure like let's have

[1:04:05] Voice 6: that conversation and but i don't want to have that conversation and go through the iterations

[1:04:09] Voice 6: of it over months slash years which is i know what it takes and then build a house 10 years from now

[1:04:15] Voice 6: it's just you know it's just it's a timing thing so i sort of um i respect the questions i'd be

[1:04:21] Voice 6: asking the same questions if i were in all of your shoes brad included and um and i'm i'm speaking

[1:04:27] Voice 6: speaking to you straight as i have um you know on our on our previous conversations so but let's

[1:04:35] Voice 6: dive into that you know let's let's let's have more dialogue about it uh um because again it's

[1:04:41] Voice 6: it's not my intention to subdivide and have a bunch of neighbors i

[1:04:45] Voice 1: just want to add one more

[1:04:46] Voice 1: item in regards to the sustainable um items we are looking at having green roofs on the cottage

[1:04:54] Voice 1: almost entirely and also most of the main house so green roofs help with storm water

[1:05:02] Voice 1: and thermal insulation so that's a huge part of the design also thank

[1:05:11] Trustee Maude: you trustee morrison

[1:05:12] Trustee Maude: thank

[1:05:13] Trustee Morrison (probable): you um so yeah it's it's interesting because i'm sure many people who know how much i fought

[1:05:19] Trustee Morrison (probable): for the um square footage are going to be surprised that i'm supportive of this application

[1:05:24] Trustee Morrison (probable): um but it's because part of the reason that we wanted the cap on house size was to be able to

[1:05:32] Trustee Morrison (probable): have these conversations and to be able to like really work with landowners i've had um over the

[1:05:39] Trustee Morrison (probable): six years that i've been trustee i've had conversations with a range of different people

[1:05:43] Trustee Morrison (probable): who come to the island for widely different reasons um and or are building for widely

[1:05:48] Trustee Morrison (probable): widely different reasons. And the frustrations that I've had are actually folks who come in and

[1:05:55] Trustee Morrison (probable): just say, no, it's my right to like cut all these trees or do this or do that. And don't ask and

[1:05:59] Trustee Morrison (probable): don't like respect the process of trying to like have a bigger conversation. And so that was where

[1:06:05] Trustee Morrison (probable): a lot of that came from. I do feel like that you're working with this and like, just given

[1:06:11] Trustee Morrison (probable): the other things that, you know, I know about the work that you've been doing, like generally in the

[1:06:15] Trustee Morrison (probable): the world I do feel like that you have a solid conservation backing so I also understand the

[1:06:22] Trustee Morrison (probable): problem of timing like if we don't do it this way then you you may end up in a longer process to get

[1:06:28] Trustee Morrison (probable): all the other pieces so I'm comfortable approving this and like expecting that you will pursue a

[1:06:35] Trustee Morrison (probable): covenant or whatever it is process and I know that that's a longer you know tangent and we

[1:06:42] Trustee Morrison (probable): We don't have a guarantee, but I just don't think that there's an issue in this particular situation.

[1:06:49] Voice 6: Thanks, Deb.

[1:06:51] Trustee Maude: Thank you.

[1:06:52] Trustee Maude: So any further questions or discussion?

[1:06:57] Voice 9: I think the only real question is how you read this back out.

[1:07:02] Voice 9: I didn't see a recommendation.

[1:07:05] Voice 9: Under alternatives.

[1:07:07] Trustee Maude: So page 94, there's an alternative one.

[1:07:13] Trustee Maude: so

[1:07:16] Trustee Morrison (probable): what would it be brad would it be one or was it it would

[1:07:20] Planner: be uh number one yeah

[1:07:24] Trustee Morrison (probable): i think it would

[1:07:24] Trustee Morrison (probable): be one and then we can of course we can't like force you to like submit the covenant thing but

[1:07:32] Trustee Morrison (probable): it would be our expectation that you would go ahead and pursue with staff whatever you need to

[1:07:36] Trustee Morrison (probable): whichever path works to um so my biggest um issue in approving this type of square footage

[1:07:44] Trustee Morrison (probable): is the density issue right like so that somehow we're protecting in either nap tech certain lands

[1:07:51] Trustee Morrison (probable): um is like sort of from a community benefit perspective or reducing the overall density

[1:07:56] Trustee Morrison (probable): on the overall property so whichever of those like you pursue it's kind of up to you but that

[1:08:03] Trustee Morrison (probable): But that's my goal, would be my goal in doing this.

[1:08:11] Trustee Morrison (probable): So I'm okay with number one, Aaron.

[1:08:13] Voice 9: Okay.

[1:08:14] Voice 9: The North Penner Island Local Trust Committee approved issuance of development variance

[1:08:18] Voice 9: permit application NPDVP 2024.3.

[1:08:23] Voice 9: Seconded.

[1:08:24] Voice 9: Trustee Morrison, any further discussion?

[1:08:26] Trustee Morrison (probable): Just that I understand staff's recommendation and really respect all the thought and work

[1:08:32] Trustee Morrison (probable): that you put into it.

[1:08:33] Trustee Morrison (probable): And I do really hope deeply that Joey and staff and Elizabeth and like, continue the conversation about what next step can happen to like, do that kind of density shift or protection.

[1:08:48] Planner: what i would just say to that is that sometimes when my recommendations don't get followed it's

[1:08:56] Planner: really uh frustrating but in this case i think we really did struggle i think it is a reasonable

[1:09:02] Planner: proposal that he's putting forward given the property size uh i think it's appropriate for

[1:09:09] Planner: staff to not recommend such a big variance and for the ltc to work through the conversation

[1:09:15] Planner: conversation yourselves and to come to that decision so i i respect your decision and

[1:09:21] Planner: uh and i think that i feel good about how we went about not recommending it and allowing you to have

[1:09:29] Planner: that conversation based on based on all the things we've talked about today so yeah

[1:09:33] Trustee Morrison (probable): no thanks for

[1:09:34] Trustee Morrison (probable): that brad i agree yeah

[1:09:35] Trustee Maude: thanks all right so we'll call the question all in favor and that carries

[1:09:41] Trustee Maude: thank you very much thanks

[1:09:44] Voice 6: everybody thank

[1:09:45] Trustee Maude: you thank you take

[1:09:49] Planner: care take care

[1:09:50] Voice 6: okay

[1:09:52] Trustee Maude: so now we have we'd go into a closed meeting if somebody would like to

[1:10:00] Trustee Maude: read the motion on page two we will be going in camera that

[1:10:07] Trustee Morrison (probable): the meeting be

[1:10:07] Trustee Morrison (probable): closed to public in accordance with the Community Charter part 4 division 3

[1:10:11] Trustee Morrison (probable): section 9 1 a g for the purpose of considering a personal information about the identifiable

[1:10:18] Trustee Morrison (probable): individual who holds or is being considered for a position as an officer employee or agent of

[1:10:25] Trustee Morrison (probable): the municipality or other position appointed by the municipality and g litigation or potential

[1:10:30] Trustee Morrison (probable): litigation affecting the municipality all

[1:10:33] Trustee Maude: right seconded trustee campbell okay call the question

[1:10:37] Trustee Maude: all in favor? That carries. So we will be

[1:10:41] Trustee Maude: shutting down the live streaming

[1:10:44] Trustee Maude: and recording.

[1:10:48] Planner: I still see one attendee

[1:10:50] Planner: in the, just before you get started, Chairman.

[1:10:53] Trustee Maude: Okay.

[1:10:54] Planner: So maybe Rob, there we go. Now it's clear. Thanks.

[1:10:57] Planner: Okay.

[1:10:58] Trustee Maude: So we're just doing a rise report coming out of the in-camera meeting.

[1:11:04] Trustee Maude: Trustees discussed a legal matter.

[1:11:05] Trustee Maude: We appointed Carly Bowney as the secretary to the APC, and we asked staff to advertise for future APC members.

[1:11:15] Trustee Maude: You also

[1:11:17] Planner: adopted the February 23rd, 24 minutes.

[1:11:20] Trustee Maude: And we adopted the February 23rd.

[1:11:22] Trustee Maude: That should be added there too.

[1:11:24] Trustee Maude: 23rd minutes. Thank you very much.

[1:11:26] Trustee Maude: If there's no other business, I would entertain a motion to adjourn.

[1:11:34] Voice 11: I'll make the motion.

[1:11:44] Trustee Maude: by trustee campbell call the question all in favor thank you very much everybody for your time

[1:11:49] Trustee Maude: yeah

[1:11:50] Trustee Morrison (probable): and thanks thanks um brad and and phil too and robert like those were really great

[1:11:56] Trustee Morrison (probable): reports like it's nice and clear and easy so thank you all good

[1:11:59] Planner: thanks yeah thank you everybody

[1:12:01] Planner: have a great weekend thanks everyone have a nice weekend bye

North Pender Island Local Trust Committee 
Special Meeting 
June 14, 2024 ADOPTED Page 1 of 5 
 
North Pender Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
June 14, 2024 
Electronic 
Meeting 
 
Members Present: David Maude, Chair (electronic) 
 Aaron Campbell, Local Trustee (electronic) 
 Deb Morrison, Local Trustee (electronic) 
  
Staff Present: Robert Kojima, Regional Planning Manager (electronic) 
Brad Smith, Island Planner (electronic) 
 Phil Testemale, Planner 2 (electronic) 
 Rob Kroeker, host (electronic) 
  
Others Present: There were approximately five (5) members of the public present 
 
1. CALL TO ORDER 
Chair Maude called the meeting to order at 10:00 a.m. He acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. TOWN HALL AND QUESTIONS 
No comments were made. 
4. MINUTES 
4.1 April 5, 2024 Local Trust Committee Minutes (for Adoption) 
By general consent, the North Pender Island Local Trust Committee minutes of April 5, 
2024 were approved as presented. 
 
4.2 May 25, 2024 Local Trust Committee Special Meeting Minutes (for Adoption) 
By general consent, the North Pender Island Local Trust Committee minutes of May 25, 
2024 were approved as presented. 
 
  
A D O P T E D 

  
North Pender Island Local Trust Committee 
Special Meeting 
June 14, 2024 ADOPTED Page 2 of 5 
5. BUSINESS ITEMS 
6. APPLICATIONS AND REFERRALS 
6.1 NP-DVP-2024.2 (Tretick) - Staff Report 
Planner Testemale reviewed the staff report. Discussion was held and the following 
comments were made: 
 The accessory building will be completely unobservable from the road 
 The school should be notified that the building is being constructed 
 
NP-2024-043 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee approve issuance of NP-DVP-
2024.2 (Tretick). 
CARRIED  
 
6.2 NP-DP-2018.5 (PICSS – Hillel Archit.) - Staff Report 
Planner Testemale reviewed the staff report. Discussion was held and the following 
comments were made: 
 There was no timeline for landscaping at the Driftwood to be completed 
 Management of the Driftwood had indicated they will be making an application 
to amend their Development Permit, and this would provide opportunity for 
the Local Trust Committee to develop a schedule for landscaping 
 
NP-2024-044 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee approve issuance of 
Development Permit NP-DP-2018.5 (PICSS - Hillel Arch.). 
CARRIED  
 
6.3 Mayne Island Local Trust Committee Referral for Draft Bylaw No. 193 (for Response) 
Discussion was held and comments were made about how this is a straightforward 
update to the Land Use Bylaw that should have no effect on North Pender Island. 
NP-2024-045 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee interests are unaffected by the 
Mayne Island Local Trust Committee Draft Bylaw No. 193. 
CARRIED  
  

  
North Pender Island Local Trust Committee 
Special Meeting 
June 14, 2024 ADOPTED Page 3 of 5 
6.4 NP-TUP-2024.5 (Dine) - Staff Report 
Island Planner Smith reviewed the staff report. Discussion was held and the following 
comments were made: 
 Community members will want to know whether they can provide similar 
accommodations on their properties  
 The Local Trust Committee can discuss what form accessory dwellings may take 
 The Pender Island Fire Protection Society must acquire a building permit for the 
positioning of the structures, and the structures must meet demanding 
compliance, safety, and accountability requirements set by the Canadian 
Standards Association (CSA) 
 The Pender Island Fire Protection Society is a non-profit society that is providing 
a public service 
 Anyone can put forward an application for a Temporary Use Permit 
 This is not an expansion of residential density because the sites are used by 
people who will not be living in them full-time 
 Support was expressed for including both fire halls in the application 
 The buildings are strategically placed so there is no further site or 
neighbourhood disturbance 
 This application relates to a critical community service that affects everyone on 
the island 
 The units will be certified at the CSA A227 level – classification that allows for 
year-round safe living space 
 
NP-2024-046 
It was Moved and Seconded, 
That North Pender Island Local Trust Committee approve issuance of Temporary 
Use Permit NP-TUP-2024.5 for a period of three (3) years. 
CARRIED  
 
6.5 NP-DVP-2024.3 (Houssian) - Staff Report 
Island Planner Smith reviewed the staff report. Discussion was held and the following 
comments were made: 
 The cap on house size was not meant to totally restrict house size, but rather to 
open conversation with applicants about what would be happening overall on a 
property 
 Concern was raised about density issues and the applicant, or future property 
owners, wanting to subdivide and build multiple dwellings 
 The applicant noted it is not his intention to subdivide to build multiple smaller 
houses 
 The Trustees do not have guarantees beyond the word of the applicant 
 A Section 219 covenant could limit the subdivide density into the future 
 Trustees indicated they expect the applicant to pursue a covenant on the 
property  

  
North Pender Island Local Trust Committee 
Special Meeting 
June 14, 2024 ADOPTED Page 4 of 5 
 The applicant identified an area of least disturbance for the site of the proposed 
new buildings, which is primarily where the existing structures lie  
 The applicant expressed a desire to preserve the natural site as much as 
possible 
 The applicant hired a water consultant and expressed interest in the technology 
available to build energy efficient houses 
 The proposed buildings would have green roofs 
 
NP-2024-047 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee approve issuance of 
Development Variance Permit application NP-DVP-2024.3. 
CARRIED  
 
7. CLOSED MEETING (Distributed Under Separate Cover) 
7.1 Motion to Close the Meeting 
NP-2024-048 
It was Moved and Seconded, 
that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s. 90(1)(a)(g) for the purpose of considering: 
(a) personal information about an identifiable individual who holds or is 
being considered for a position as an officer, employee or agent of the 
municipality or another position appointed by the municipality; 
(g) litigation or potential litigation affecting the municipality;. 
CARRIED  
 
7.2 Recall to Order 
7.3 Rise and Report 
Chair Maude reported: 
 The Minutes of the February 23, 2024 Local Trust Committee in-camera 
meeting have been adopted 
 Carly Bilney has been appointed Secretary of the North Pender Advisory 
Planning Commission  
 The Local Trust Committee has requested that staff advertise for members of 
the North Pender Advisory Planning Commission 
 
  

  
North Pender Island Local Trust Committee 
Special Meeting 
June 14, 2024 ADOPTED Page 5 of 5 
8. ADJOURNMENT 
By general consent the meeting was adjourned at 11:50 a.m. 
 
 
_________________________ 
David Maude, Chair 
 
Certified Correct: 
 
_________________________ 
Carly Bilney, Recorder