Islands Trust Executive Committee community information meeting, June 18, 2024

[0:00:02] Trustee Luckham: Yeah. And the last name, Bruce, is? Belcher. Belcher. That's right. Thank you.

[0:00:07] Trustee Maude (probable): Named

[0:00:08] Trustee Luckham: after two mountains in South Pacific. Yeah, sure.

[0:00:12] Trustee Luckham: Well, that's an unusual perspective, but there we go. It's live. 4K video, it looks like.

[0:00:20] Trustee Luckham: Well, good morning, everybody. Welcome to the Bolinas-Winchelsea Islands Local Trust Committee

[0:00:27] Trustee Luckham: Committee meeting, the Executive Committee acting as a local trust committee here today.

[0:00:32] Trustee Luckham: My name is Peter Luckham. I'm the chair of this committee. I'm elected on Thetis Island

[0:00:39] Trustee Luckham: and that's in the territories of Laiakson and Penelakut people. And I'm grateful to

[0:00:47] Trustee Luckham: to be able to live and work in the Coast Salish Sea here

[0:00:51] Trustee Luckham: and work towards our reconciliation commitment

[0:00:58] Trustee Luckham: and preserving and protecting the lands and islands

[0:01:02] Trustee Luckham: within the Islands Trust.

[0:01:03] Trustee Luckham: So I'm joined here today by, on my left, Toby Elliott.

[0:01:07] Trustee Elliott: Hello, everyone.

[0:01:08] Trustee Elliott: Good morning from Gabriela Island

[0:01:10] Trustee Elliott: in San Diego First Nation Territory.

[0:01:12] Trustee Elliott: Pleased to be with you.

[0:01:13] Trustee Maude (probable): And David Mogg.

[0:01:14] Trustee Maude (probable): Greetings from Maine Island,

[0:01:15] Trustee Maude (probable): and the Traditional Homes of the Masonic People.

[0:01:18] Trustee Maude (probable): And Jim Peterson.

[0:01:19] Voice 5: Good morning.

[0:01:19] Voice 5: Elected on Laskiti-Huete,

[0:01:21] Voice 5: territory of many Coast Salish Nations

[0:01:23] Voice 5: and the Treaty Territory of the Tlalpan Nation.

[0:01:27] Trustee Luckham: And joined by his staff today,

[0:01:30] Trustee Luckham: Regional Planning Manager Chris Hutton.

[0:01:31] Trustee Luckham: Good morning, Chris.

[0:01:32] Trustee Luckham: Good morning.

[0:01:33] Trustee Luckham: And Bruce Belcher, joining us as the planner.

[0:01:37] Trustee Luckham: And Rob Pringle is looking after our technology

[0:01:39] Trustee Luckham: and leading administration here today.

[0:01:42] Trustee Luckham: Thank you.

[0:01:43] Trustee Luckham: And online, we have Lisa Millard,

[0:01:44] Trustee Luckham: who's doing our minutes so welcome Lisa glad to see you online um okay so we have an agenda before

[0:01:53] Trustee Luckham: us um are there any amendments to the agenda right so I'll call the meeting to order then

[0:02:00] Trustee Luckham: and we will proceed with the agenda as uh presented so um public comment period um not

[0:02:09] Trustee Luckham: seeing anybody here at the moment and um so we'll just continue on uh minutes of april the 19th 2023

[0:02:21] Trustee Luckham: it would appear to be our last uh meeting and are there any changes to those minutes

[0:02:29] Trustee Luckham: am i looking at the wrong floor

[0:02:31] Trustee Elliott: of october sorry

[0:02:35] Trustee Luckham: yeah i might be wrong

[0:02:37] Voice 5: on my

[0:02:39] Voice 5: agenda oh

[0:02:41] Trustee Luckham: sorry i am looking at the wrong agenda no that's right

[0:02:48] Trustee Maude (probable): look at previous i'm

[0:02:50] Trustee Luckham: sorry i am i'm looking at here wrong uh agenda page um let me scroll back

[0:02:56] Trustee Luckham: and go yeah so meeting minutes of october the 4th 2023 and indeed that's the minutes that the

[0:03:04] Trustee Luckham: previous meeting is reflected in so are there any changes to those minutes no all

[0:03:09] Trustee Luckham: right so then

[0:03:09] Trustee Luckham: And let's adopt them by general consent as presented.

[0:03:13] Trustee Luckham: Resolution without meeting.

[0:03:14] Trustee Luckham: There's nothing here today.

[0:03:16] Trustee Luckham: So business arising from the previous meeting is the follow-up action list.

[0:03:22] Trustee Luckham: That's ostensibly there for information,

[0:03:24] Trustee Luckham: unless there's any other information you wish to provide.

[0:03:27] Trustee Luckham: Just for information, Mr. Chair.

[0:03:30] Trustee Luckham: Okay.

[0:03:32] Trustee Luckham: So is there any remarks or comments?

[0:03:34] Trustee Luckham: We'll just receive that for information.

[0:03:36] Trustee Luckham: Perfect.

[0:03:37] Trustee Luckham: Thank you.

[0:03:37] Trustee Luckham: um and community information meeting and not seeing anybody else online at the moment

[0:03:45] Trustee Luckham: and so we'll continue through that and public hearing so um we do have an application here

[0:03:52] Trustee Luckham: the applicant's name is walker on mistaken island and that's executive committee is a

[0:03:57] Trustee Luckham: local trust committee development permit 2024.1 and we were anticipating the applicant might join

[0:04:06] Trustee Luckham: us but they're not used up

[0:04:07] Voice 6: here yet is that correct email so he's having difficulty getting

[0:04:10] Voice 6: in must be the same problem that we had internally i don't know why um

[0:04:16] Trustee Luckham: could we provide him a phone

[0:04:18] Trustee Luckham: number to link in i think it might be we can do it by audio here's

[0:04:27] Voice 6: my phone you can use my phone

[0:04:30] Voice 6: i'm gonna mileage trust if he wants to call 250-538 are

[0:04:35] Trustee Luckham: you in contact with him

[0:04:36] Voice 6: like i just

[0:04:37] Voice 6: I just haven't called my number. Sure. 250-538-5608.

[0:04:59] Trustee Luckham: Are these new owners?

[0:05:01] Voice 6: Pardon me? Are they

[0:05:02] Trustee Luckham: new owners? Well,

[0:05:04] Voice 6: they've been there for at least a year or so, and I don't think they've

[0:05:06] Voice 6: been there too long. Have they? Okay. Okay. I wasn't sure. Yeah.

[0:05:36] Trustee Luckham: I wonder why we're waiting

[0:05:38] Trustee Luckham: if there's other... Is that all right with the local trust committee? While we're waiting

[0:05:43] Trustee Luckham: for the applicant to call in we'll advance through the rest of the agenda here um and that would

[0:05:50] Trustee Luckham: bring us to reports um as the only other item that has any content here and trustee reports um

[0:05:57] Trustee Luckham: i certainly don't have anything to report on a local perspective um other than i think it's

[0:06:05] Trustee Luckham: uh anfield just asked the vice chairs you have nothing to report so i think it's worth noting

[0:06:11] Trustee Luckham: here, particularly given that

[0:06:15] Trustee Luckham: the Stanninas First Nation representative report

[0:06:19] Trustee Luckham: exists on our Exenja at 13.5, that

[0:06:22] Trustee Luckham: we have recently entered into a protocol agreement with the Stanninas

[0:06:27] Trustee Luckham: and we're awaiting a formal signing of that

[0:06:31] Trustee Luckham: document. But that, I think, is something important to report

[0:06:36] Trustee Luckham: as their interests are significant

[0:06:39] Trustee Luckham: on the bolinas from chelsea islands so um i

[0:06:46] Voice 5: just have a question um i know we have appointed you

[0:06:50] Voice 5: as the rep for the mount iris methabotosphere region oh great thank you for mentioning that

[0:06:56] Trustee Luckham: if

[0:06:56] Voice 5: you have anything on that well

[0:06:58] Trustee Luckham: i did actually attend um uh their meeting electronically which

[0:07:02] Trustee Luckham: was rather fortunate um uh about two weeks ago now um and it was just sort of a general round

[0:07:08] Trustee Luckham: table update talking about events that they are holding um primarily in the region qualicum

[0:07:16] Trustee Luckham: nanus area uh regarding the mountain irish smith biosphere region um um region

[0:07:25] Trustee Luckham: and they often meet in qualicum in person which is a difficult place to get to um from thetis

[0:07:34] Trustee Luckham: and particularly they start earlyish in the morning but they've got an office up there and

[0:07:38] Trustee Luckham: So that's where they're focused as opposed to being focused at the university in the NIMO previously.

[0:07:43] Trustee Luckham: So I certainly look forward to joining them in the future.

[0:07:47] Trustee Luckham: I was planning on going up to visit them to attend that meeting in person, but then it was cancelled and turned into electronic.

[0:07:53] Trustee Luckham: So there will be minutes from that.

[0:07:57] Trustee Luckham: I think I actually just saw the draft of it come out and I'll circulate those once they're ready for public consumption.

[0:08:04] Trustee Luckham: I'll put you on speakerphone.

[0:08:07] Trustee Luckham: Okay, so I

[0:08:09] Voice 6: don't know if there's anything else.

[0:08:10] Voice 6: Sure, I've got Mr. Walker on the line here now, so I can put him on speakerphone and then we can proceed with that item.

[0:08:16] Voice 6: Okay, so let's go back to that item.

[0:08:19] Trustee Luckham: Mr. Walker, can you hear us?

[0:08:23] Voice 9: Yes, I can hear you. Thank you.

[0:08:24] Trustee Luckham: Excellent. We can hear you too.

[0:08:26] Trustee Luckham: Sorry about the technology challenges this morning.

[0:08:30] Trustee Luckham: We're located on Salt Spring Island today.

[0:08:33] Trustee Luckham: today and so we had some challenges all of us with getting into the meeting electronically so

[0:08:40] Trustee Luckham: we're just proceeding as best we can so we've no

[0:08:43] Voice 3: no worries no worries i'm happy that we solved

[0:08:47] Voice 3: it all as humans usually do you know well

[0:08:50] Trustee Luckham: we are good at solving problems yeah we also create our

[0:08:53] Trustee Luckham: fair share of problems but we're good at solving that's the truth

[0:08:57] Trustee Luckham: yeah all right so nice to hear

[0:09:00] Trustee Luckham: you and nice to be in a conversation with respect to Mistaken Island. I have fond memories of

[0:09:06] Trustee Luckham: standing on Vancouver Island and looking out towards your island and doing scuba diving off

[0:09:11] Trustee Luckham: of the point there. And so it's certainly a lovely part of the world. But we have

[0:09:17] Trustee Luckham: development permit 2024.1 before us. And the process that we go through is we ask staff to

[0:09:26] Trustee Luckham: provide us a report and then the opportunity would be for you to speak to the report and if you have

[0:09:31] Trustee Luckham: any additional information and then we may have questions for staff about the report um or

[0:09:37] Trustee Luckham: yourself and um and then we'll have a discussion here about approving it or not um and um so if

[0:09:44] Trustee Luckham: that's all right with you do you have any questions well

[0:09:49] Voice 3: i think we understand the process

[0:09:50] Voice 3: we'd be participating so uh we've been looking forward to this okay

[0:09:57] Trustee Luckham: great and have we met before

[0:09:59] Trustee Luckham: on previous occasions you're still the original owners there that have been there for some years

[0:10:05] Trustee Luckham: yeah okay great yeah

[0:10:07] Voice 3: yeah yeah we've uh lived on the island for uh 26 years full time right

[0:10:12] Voice 3: and suzy uh she was born in 1956 and right around that time her grandmother bought the island so

[0:10:21] Voice 3: she's been here all her life amazing

[0:10:24] Trustee Luckham: thank you and so thank you for being with us today so i'll

[0:10:29] Trustee Luckham: turn to Planner Belcher, thank you, to summarize the report for us.

[0:10:39] Trustee Luckham: Thank

[0:10:39] Voice 2: you. So yeah, this is a new development permit application for Mistaken Island within

[0:10:45] Voice 2: the Bolinas and Chelsea Islands Local Trust Area, and the application is for the new construction

[0:10:51] Voice 2: and renovation of a single-family dwelling located within the shoreline development permit area.

[0:10:57] Voice 2: The application also requires a development variance permit for the setback to the natural

[0:11:03] Voice 2: boundary of the sea and the property is zoned residential and makes up the entirety of Mistaken

[0:11:09] Voice 2: Island and is 12.95 hectares or 32 acres in area. The 30 meter buffer area from the natural

[0:11:17] Voice 2: boundary of the sea makes any construction and land alteration required to receive a shoreline

[0:11:23] Voice 2: development permit. The specific building location was chosen to limit any tree and

[0:11:30] Voice 2: vegetation removal as the area has previously been disturbed. Three trees have been identified

[0:11:37] Voice 2: as danger trees and will need to be removed through the construction. The proposed to relocate

[0:11:45] Voice 2: the existing cabin and building the new structure 2.5 meters further from the natural

[0:11:52] Voice 2: boundary seat that natural boundary of the seat than the previous location and

[0:11:58] Voice 2: through the application an environmental impact assessment was completed by a

[0:12:02] Voice 2: registered professional biologist which is attached to the staff report and a

[0:12:07] Voice 2: flood hazard assessment was completed by a professional engineer which is also

[0:12:12] Voice 2: attached and they were both submitted in support of the application and provided

[0:12:18] Voice 2: conditions for construction. These reports meet all of the development permit area objectives

[0:12:24] Voice 2: and guidelines, and they meet the development approval information bylaw requirements for

[0:12:31] Voice 2: a shoreline development permit application. All recommendations have been included within

[0:12:37] Voice 2: the draft development permit. And yeah, so based on this, staff recommends that the executive

[0:12:43] Voice 2: Acting as the Local Trust Committee for Bolinas-Winchelsea Islands, approve issuance of Development Permit Application EX-TP-2024.1.

[0:12:55] Trustee Luckham: Okay, very good. Thank you very much. Thank you for a great report.

[0:12:58] Trustee Luckham: So I'll just turn to the applicant to see if you have any remarks or new information you'd like to share with us, and that you concur with the recommendation of staff.

[0:13:09] Trustee Luckham: I just

[0:13:13] Voice 9: want to say, I mean, we tried hard to, I think the biologist had even said that she was impressed with the stuff we're trying to do.

[0:13:25] Voice 9: We were already planting trees long ago and we don't remove vegetation except for just a trail from the house.

[0:13:32] Voice 9: So we don't, we're not trying to get some big view and we have adjustments we tried to make to make it better for the environment

[0:13:51] Voice 9: without having impact on things that we want to derive and like the next happy with what we're doing.

[0:14:00] Voice 9: And, yeah, I think this has been a fairly smooth process.

[0:14:07] Trustee Luckham: Okay, very good. Thank you.

[0:14:09] Voice 9: Yeah, I'll

[0:14:09] Voice 3: just add to that.

[0:14:12] Voice 3: Susie mentioned the trees.

[0:14:14] Voice 3: This is the late 50s.

[0:14:19] Voice 3: The island's never been logged, so we have a multigenerational tree species,

[0:14:28] Voice 3: some trees over 400 years old and some five years old, and a lot of stuff in between.

[0:14:34] Voice 3: And around the perimeter of this site is some old growth trees and a region coming along.

[0:14:44] Voice 3: It would

[0:14:45] Voice 3: cut trees down.

[0:14:50] Voice 3: So we really wanted

[0:14:52] Voice 3: to stay within the already disturbed impact site.

[0:14:57] Voice 3: And we like to live small.

[0:14:59] Voice 3: And, you know, the cabin part existing in a story and a half where people,

[0:15:10] Voice 3: sort of the way we try and make our impact low on the planet.

[0:15:21] Trustee Luckham: Okay, well, thank you very much.

[0:15:24] Trustee Luckham: appreciate that you've moved the building back and that indeed you're maintaining a small footprint

[0:15:29] Trustee Luckham: on the on the island so thank you for that so i'll turn to executive committee and ask if you

[0:15:35] Trustee Luckham: have any questions for um staff or the applicant toby elliott um

[0:15:43] Trustee Elliott: there were two building designs

[0:15:45] Trustee Elliott: proposed are we supposed to choose between those two options

[0:15:49] Voice 2: they had chosen option number one

[0:15:53] Voice 2: and that's

[0:15:53] Voice 2: what we yeah okay

[0:15:55] Voice 2: done their development variance permit and development permit based on

[0:15:58] Voice 2: so

[0:15:59] Trustee Elliott: that includes the removal of the willow tree then i

[0:16:03] Voice 2: believe is yeah three trees and

[0:16:05] Voice 2: go through trees okay

[0:16:06] Trustee Elliott: um i was just reading through the permit conditions

[0:16:15] Trustee Elliott: just another minute if i could

[0:16:23] Trustee Elliott: and is it typical sorry uh restoration i'm on page 45k the following construction any

[0:16:30] Trustee Elliott: proposal area should be seeded with local grassy covered with organic mulch this is just pretty

[0:16:36] Trustee Elliott: standard this

[0:16:37] Voice 2: uh most of these most of the environmental stuff was taken from the report

[0:16:41] Voice 2: just so we have so it's been

[0:16:44] Trustee Elliott: constructed with the recommendation of the okay as for the

[0:16:47] Voice 2: The geotechnical aspects, they have attached the report as part of the permit

[0:16:53] Voice 2: because it's more technical.

[0:16:57] Voice 2: So both of those should be included.

[0:16:59] Voice 2: And

[0:17:00] Trustee Elliott: I'm just curious about machinery and equipment, I guess, to the applicants.

[0:17:05] Trustee Elliott: Do you already have all the equipment on Mistaken Island for the demolition and construction?

[0:17:11] Trustee Elliott: No.

[0:17:12] Trustee Elliott: So,

[0:17:13] Voice 3: I mean, we live kind of a hand and drive life.

[0:17:18] Voice 3: Like, we only have wheelbarrows, have any kind of track, 26 years that way.

[0:17:25] Voice 9: And

[0:17:32] Voice 3: fiberglass landing bars from Susie's father from 40 years ago,

[0:17:36] Voice 3: anyway, from the 70s.

[0:17:38] Voice 3: And we brought over previously for installing some infrastructure

[0:17:42] Voice 3: for our wind power excavator.

[0:17:51] Voice 3: You can get it.

[0:17:52] Voice 3: It actually goes down to only three feet wide.

[0:17:54] Voice 3: It's called a 1700.

[0:17:56] Voice 3: It's what they use to gut in backyards.

[0:17:59] Voice 3: that so that's the only piece of equipment we've ever had here and we will be bringing one on that

[0:18:07] Voice 3: we're doing a part that we're living in it's going to be a crawler which everything else is

[0:18:17] Voice 3: it on here but even underneath us so better for heating because what we're trying to do one of

[0:18:29] Voice 3: the reasons that spurt is on for this building is uh to make an aspect because we want to lower our

[0:18:35] Voice 3: use of using would be heat and that and that's an environmental statement we're going to have

[0:18:40] Voice 3: triple glazed windows and and we're going to

[0:18:43] Voice 3: seal it up like i'm a special everybody would know as

[0:18:48] Voice 3: net zero

[0:18:50] Trustee Elliott: wow and composting toilets too that's wonderful so there's no septic yeah we

[0:18:55] Trustee Elliott: there's um

[0:18:56] Voice 3: there's a guy um up in the highlands of victoria that is a company called eco sense i'm familiar

[0:19:03] Trustee Elliott: with

[0:19:03] Voice 3: some of you may have heard of yeah

[0:19:05] Voice 3: and we went and took we went and took a training course

[0:19:09] Voice 3: with them on their compost human manure toilet system which he's written a book

[0:19:15] Voice 3: on and gotten in the building code so we took a course there five years ago and

[0:19:21] Voice 3: we've adopted it ever since and we're actually about three years ago so we're

[0:19:26] Voice 3: about to have

[0:19:29] Trustee Elliott: gallons

[0:19:30] Voice 3: of water in our house and we have a Japanese style

[0:19:39] Voice 3: bathing because I've actually built some homes in Japan I learned that the bathing

[0:19:48] Voice 3: and we use the ocean like we go in the ocean at least one a couple times a week year round

[0:19:54] Voice 3: are

[0:19:55] Trustee Elliott: you offering spa retreats

[0:19:57] Voice 3: it sounds

[0:19:59] Trustee Elliott: amazing it's uh i'm a big fan of gordon and baird's work so and and actually

[0:20:05] Trustee Elliott: the islands trust is advancing an advocacy position to um review the guidelines around

[0:20:12] Trustee Elliott: composting toilets and gray water um management so i think i'm hoping that this is going to be

[0:20:18] Trustee Elliott: more broadly adopted so congratulations on taking the lead thank you it's great that's all my

[0:20:24] Trustee Elliott: question

[0:20:24] Voice 3: yeah they're great people and uh we've taken two courses from them and uh they're yeah

[0:20:30] Voice 3: they're leaders in the industry for sure okay

[0:20:33] Trustee Luckham: thank you any other

[0:20:35] Voice 5: questions tim peterson um

[0:20:37] Voice 5: just in the context of uh we're on the the brink of shining signing the protocol agreements the

[0:20:43] Voice 5: I know that in general, the development permit applications don't require the claims that your notifications as things like rezoning and such.

[0:20:57] Voice 5: But I just wanted to point out that that's clearly within this NANAS territory.

[0:21:05] Voice 5: and just bring to awareness that that's the case and that we're on

[0:21:13] Voice 5: the brink of signing

[0:21:14] Voice 5: an agreement, the protocol agreement with them.

[0:21:18] Voice 5: Thank you, Jim.

[0:21:20] Trustee Luckham: And how

[0:21:20] Voice 3: might that protocol, with that protocol, are you indicating that anything...

[0:21:28] Trustee Luckham: Well, actually, thank you for that question.

[0:21:31] Trustee Luckham: That is definitely a question that I have for staff with respect to the new protocol

[0:21:36] Trustee Luckham: call agreement. Are there obligations for us associated with the assurance of development

[0:21:43] Trustee Luckham: permit? Normally, a development permit, if it's compliant with the OCP, does not require

[0:21:49] Trustee Luckham: referral out to nations or other agencies. And I'm just wondering what you have considered with

[0:21:55] Trustee Luckham: respect to our commitment to working with Stenas First Nation there.

[0:22:01] Voice 6: With regard to this application,

[0:22:02] Voice 6: I don't think that we have considered it.

[0:22:05] Voice 6: It's known as agreement a little bit younger

[0:22:06] Voice 6: than this application and its advancement,

[0:22:08] Voice 6: the book, the processing of it.

[0:22:13] Voice 6: So I think this is probably one that we haven't.

[0:22:15] Voice 6: However, as pointed out by yourselves earlier,

[0:22:19] Voice 6: we do need to acknowledge,

[0:22:20] Voice 6: we need to incorporate that agreement now

[0:22:22] Voice 6: into the business of the Williams from Chelsea

[0:22:24] Voice 6: Local Trust Committee.

[0:22:25] Voice 6: So next meeting and as we go forward,

[0:22:28] Voice 6: that's something we'll need to turn our minds to.

[0:22:30] Voice 6: Right. Okay.

[0:22:33] Trustee Luckham: So did you also hear that, Mr. Walker? Susie?

[0:22:38] Voice 3: Yeah. Yeah, I did. Yeah. We did, yes.

[0:22:43] Trustee Elliott: Would it be something to bring up in our next working group meeting and include this report for the information so that there isn't a surprise or because we haven't really formalized which or

[0:23:05] Trustee Elliott: we don't understand yet which um referrals of work they want to see they want to see all dvps

[0:23:14] Trustee Elliott: within the territory or any land alteration applications might be yeah

[0:23:23] Trustee Luckham: so in in indeed

[0:23:25] Trustee Luckham: we haven't had a formal meeting and i'm just speaking out loud uh uh mr walker so that you

[0:23:32] Trustee Luckham: can hear us we haven't had a formal meeting since the development of the protocol agreement and

[0:23:38] Trustee Luckham: certainly we are acknowledging the necessity to to engage and inform them about activities that are

[0:23:44] Trustee Luckham: that undertaken in their the areas of their territorial interest and development permits

[0:23:51] Trustee Luckham: requirements are a legislated requirement that at this point does not have an obligation

[0:23:59] Trustee Luckham: for us to make referral on development permits, but I think out of a courtesy we might want

[0:24:07] Trustee Luckham: to inform them that this has come before us and was a file in progress prior to the protocol

[0:24:17] Trustee Luckham: recall, development. But certainly in terms of decision making today, we're not obligated to

[0:24:27] Trustee Luckham: have undertaken a formal referral process. Is that correct, RPM? Yes, Mr. Chair.

[0:24:34] Trustee Luckham: Yeah. So I would certainly like to refer to them, but I think we are obligated to proceed with the

[0:24:43] Trustee Luckham: with the legislative requirement to approve it if it doesn't offend the ocp

[0:24:49] Trustee Luckham: so where's the my colleagues at here on thinking about this i'm willing to move

[0:24:55] Trustee Maude (probable): okay so i'll move to the executive committee acting as local trust to me bolinas winchester

[0:25:00] Trustee Maude (probable): islands approved insurance of development permit application exdp 2021.1 walker

[0:25:08] Trustee Maude (probable): So,

[0:25:09] Trustee Luckham: do I have a seconder? Seconder by Toby Elliott. Thank you. Is there any further discussion?

[0:25:18] Trustee Luckham: So,

[0:25:19] Trustee Elliott: yeah, I'm just considering this, our obligation in relation to SNAOS protocol agreement.

[0:25:28] Trustee Elliott: And I do think we need to report out on this in our next meeting with SNAOS. And so,

[0:25:37] Trustee Elliott: So I don't want to assume anything, but some things may be important to the nation and

[0:25:43] Trustee Elliott: we may discover that they would have liked to have seen this beforehand.

[0:25:46] Trustee Elliott: And so thinking about how to present this as a, well, we're in this interim space as

[0:25:53] Trustee Elliott: we develop the working relationship, we have to figure out a process, basically.

[0:26:02] Trustee Elliott: So I'd like to see this report brought forward.

[0:26:05] Trustee Luckham: Yeah, so let's make a second motion to that effect when we've concluded the work here.

[0:26:10] Trustee Luckham: Sure. Anything else on the LTC?

[0:26:12] Trustee Luckham: So I just want to help inform the LCC.

[0:26:15] Trustee Luckham: I do have a question for the applicant here is,

[0:26:18] Trustee Luckham: do you have a communication or relationship with Staten Island Nation

[0:26:23] Trustee Luckham: with respect to your property?

[0:26:42] Voice 9: Mid-50s. It's in a patch phase and coming up with the best plan for the environment.

[0:27:08] Trustee Elliott: So

[0:27:08] Voice 9: it's bitter soil, 50s, and we're not doing that.

[0:27:18] Trustee Luckham: yeah and i i think that the ltc and myself we completely understand that and appreciate um

[0:27:25] Trustee Luckham: the work that you're doing there um but at the same time we want to recognize the territorial

[0:27:30] Trustee Luckham: um lands of the sun mass people so um just wanted to touch base with you on that to see if if

[0:27:38] Trustee Luckham: perhaps you've had had any communication and or not and so um thank you for that so then i'm going

[0:27:45] Trustee Luckham: to turn to the LTC and ask I'll call the vote on the development permit and so all those in favor

[0:27:51] Trustee Luckham: so that carries unanimously right so let's move to the next piece of this application process and

[0:27:59] Trustee Luckham: we'll turn we'll go back to the planner thank you

[0:28:03] Voice 2: yeah so this is the associated new development

[0:28:07] Voice 2: variance permit to vary the minimum setback from the natural boundary of the seed for

[0:28:12] Voice 2: for the new or renovated single-family dwelling,

[0:28:16] Voice 2: relocating the existing cabin on Mistaken Island.

[0:28:20] Voice 2: The variance would permit the siting within 10.4 meters

[0:28:24] Voice 2: of the natural boundary of the sea,

[0:28:26] Voice 2: reduced from the 15-meter setback in section 3.3

[0:28:30] Voice 2: of the Bolina-Swin-Chelsea Islands Land Use By-law.

[0:28:34] Voice 2: The proposed location moves the cabin 2.5 meters further

[0:28:38] Voice 2: from the existing cabin location

[0:28:40] Voice 2: In relation to the natural boundary of the sea, the location, as previously discussed, would minimize vegetation removal and locating the building further outside of the CEPAC would require significant vegetation clearing.

[0:29:00] Voice 2: clearing. The proposed construction and use complies with all other requirements of the

[0:29:06] Voice 2: Molina-Swinchel Sea Land Use By-law. The associated development permit conditions ensure that

[0:29:12] Voice 2: construction and monitoring meet the shoreline DPA objectives and environmental and engineering

[0:29:18] Voice 2: report recommendations. And at the time of writing, there has been no public response

[0:29:24] Voice 2: response to the public notification process and staff consider that the rationale for

[0:29:29] Voice 2: the variance is reasonable to the main purpose being to minimize impacts on the natural environment

[0:29:38] Voice 2: and the variance would not challenge the intent of the regulation.

[0:29:42] Voice 2: So staff recommends that the executive committee acting as the local trust committee for the

[0:29:48] Voice 2: Bolinas and Chelsea Islands approve issuance of file EX-DVP-2024.1.

[0:29:56] Trustee Luckham: Okay. Thank you very much, Planner Belcher.

[0:30:00] Trustee Luckham: I'll just turn to the applicant again on this second part.

[0:30:03] Trustee Luckham: Do you have any remarks that you'd like to share with the LTC?

[0:30:06] Trustee Luckham: I

[0:30:17] Voice 3: don't have much comment on that.

[0:30:19] Trustee Luckham: Okay. Thank you very much, then.

[0:30:20] Trustee Luckham: So, LTC, do you have any questions for the staff or the applicant?

[0:30:25] Trustee Maude (probable): I'll look for a motion, then.

[0:30:27] Trustee Maude (probable): I'll move that the Executive Committee acting as Local Trust Committee

[0:30:31] Trustee Maude (probable): in Winchester Islands approve issuance of EX-DVP 2024.1.

[0:30:38] Trustee Luckham: Do I have a seconder?

[0:30:40] Trustee Luckham: Toby Elliott, thank you. Any discussion? No? All right then, so let's call the vote. All those in

[0:30:47] Trustee Luckham: favor? And that also carries unanimously. And so thank you. That concludes the decision-making

[0:30:55] Trustee Luckham: associated with your application. I would like to see a motion to refer this to Santa Ana First

[0:31:05] Trustee Luckham: First Nation, with perhaps a cover letter to explain the circumstances of the late submission to them.

[0:31:15] Trustee Elliott: So, well,

[0:31:17] Trustee Elliott: first a question to the applicant.

[0:31:20] Trustee Elliott: I wasn't going to necessarily suggest we refer it to Sinaas.

[0:31:25] Trustee Elliott: I mean, how can we do that if we've already made a decision to approve it?

[0:31:29] Trustee Elliott: it's more that we want to bring this piece of work forward and explain the intent of the

[0:31:36] Trustee Elliott: application to minimize disturbance um we are varying you know issuing a development variance

[0:31:42] Trustee Elliott: permit it's within the natural boundary of the sea but the intent is to protect the land and

[0:31:47] Trustee Elliott: minimize disturbance so if the applicant was willing to write a covering letter and then we

[0:31:52] Trustee Elliott: refer this with this report in our first working group meeting yeah i think

[0:32:01] Trustee Luckham: i think it would be

[0:32:02] Trustee Luckham: our responsibility to write a letter not the applicant

[0:32:05] Trustee Elliott: okay because

[0:32:06] Trustee Luckham: we've made a decision

[0:32:08] Trustee Luckham: um on these lands that are within the territory it's not an

[0:32:11] Voice 6: awesome yeah if i could suggest i

[0:32:13] Voice 6: would suggest it would probably be a letter from the chair to the chief advising directly uh i

[0:32:18] Voice 6: don't know if this is necessarily uh an operation advice rather than a referral i think that's what

[0:32:23] Voice 6: but you-

[0:32:24] Trustee Elliott: Advising them that this decision has been made.

[0:32:26] Trustee Elliott: Yeah, I think-

[0:32:27] Voice 6: So we can work with you to prepare that letter

[0:32:28] Voice 6: and requesting the chair to send a letter on behalf of the-

[0:32:32] Trustee Luckham: Maybe it's a simple letter that the LTC requests

[0:32:35] Trustee Luckham: to step and prepare a letter to forward

[0:32:37] Trustee Luckham: to the chief

[0:32:38] Trustee Luckham: as an announcement with respect to the development

[0:32:41] Trustee Luckham: of permits that have been issued.

[0:32:43] Voice 6: Yeah, it seems like the intention here, if I may,

[0:32:46] Voice 6: is to simply be open and transparent

[0:32:48] Voice 6: and be open to a dialogue at the leader to leader level.

[0:32:51] Voice 6: So that's just like the-

[0:32:52] Voice 6: Yeah.

[0:32:53] Trustee Luckham: Okay. So, the applicant, you had something to add there, or does that sound like a reasonable thing that we're attempting to do here?

[0:33:03] Trustee Luckham: Sounds very reasonable.

[0:33:05] Trustee Luckham: Okay. Super. Thank you. Tim Peterson?

[0:33:07] Voice 5: Yeah, I was just in respect to this piece of correspondence that we're proposing, it might be an opportunity to, as Executive Committee acting as Polinas LTC, just to sort of apprise of that situation.

[0:33:28] Voice 5: I'm not sure how aware SNHAS is around that, but that within the Islands Trust Protocol agreement with SNHAS, that we're the group that acts as the LTC and maybe

[0:33:43] Voice 1: just sort of

[0:33:44] Voice 5: suss out what level of consultation and communication they're interested in in terms of the decision making around this LTC.

[0:33:55] Voice 5: see right so

[0:33:56] Trustee Luckham: you can obviously include that language in a covered letter yeah so what we

[0:34:00] Trustee Luckham: do need is a motion to address is

[0:34:02] Trustee Elliott: it something like the ladies from chelsea group ltc request

[0:34:06] Trustee Elliott: the chair write a letter to stem ospreys nation regarding the issuance of dvp 2024.1

[0:34:13] Trustee Elliott: to inform them of this work and open a dialogue about the level of consultation

[0:34:19] Trustee Elliott: consultation for future works in their territory, for

[0:34:25] Trustee Elliott: future developments.

[0:34:30] Trustee Luckham: Inclusiveness, including

[0:34:31] Trustee Elliott: the minority in the district you're making it.

[0:34:32] Trustee Elliott: Yeah, so inform them of what's going on.

[0:34:34] Trustee Elliott: Well,

[0:34:35] Trustee Luckham: let's not, Michael, let's just get the staff to write a letter.

[0:34:37] Trustee Luckham: I think you understand the context.

[0:34:39] Voice 6: Yeah, ultimately it comes from yourself, Mr. Chair.

[0:34:41] Voice 6: So I think if you have a-

[0:34:43] Trustee Luckham: And I can circulate that with the other members to

[0:34:45] Voice 6: ensure that we've covered what we're thinking.

[0:34:47] Voice 6: Okay,

[0:34:47] Trustee Elliott: so that the LTC request the chair, not the chair,

[0:34:57] Trustee Elliott: ugh, so bad at the wording here.

[0:34:59] Trustee Elliott: Chair is requested to write a letter to Smallest First Nation

[0:35:04] Trustee Elliott: regarding the issuance of DVP 2024.1 and...

[0:35:11] Trustee Luckham: As discussed.

[0:35:13] Voice 6: As

[0:35:13] Trustee Elliott: discussed.

[0:35:15] Trustee Elliott: I'll second that.

[0:35:16] Voice 6: Just so I can clarify, Mr. Chair, if I may,

[0:35:18] Voice 6: Okay. You mentioned the DBP. Do you want to include the DP as well?

[0:35:24] Trustee Elliott: Thank you. Sorry. DP 994.1 and DBP 2024.1. Okay.

[0:35:31] Trustee Maude (probable): I think the staff reports are really good and really robust. I really think that that

[0:35:38] Trustee Maude (probable): self-explains the whole process. And

[0:35:42] Trustee Elliott: you would include all the reports in that?

[0:35:44] Voice 1: Yeah,

[0:35:45] Trustee Luckham: so Lisa, did you catch that motion?

[0:35:48] Voice 1: Good morning, Chair Lockham.

[0:35:50] Voice 1: Yes, I caught that motion.

[0:35:51] Trustee Luckham: Okay.

[0:35:52] Trustee Luckham: Could you read it back?

[0:35:53] Voice 1: Because I mangled it.

[0:35:56] Voice 1: Wow.

[0:36:00] Voice 1: That the Belenus and Chelsea Local Trust Committee

[0:36:03] Voice 1: requests the chair write a letter

[0:36:05] Voice 1: to Sonoma's First Nation regarding issuance

[0:36:07] Voice 1: of DP at 2024.1 and DVP 2024.1

[0:36:15] Voice 1: as discussed yeah

[0:36:17] Trustee Luckham: excellent that's good so

[0:36:19] Voice 1: much better you're

[0:36:20] Trustee Luckham: happy with that chris you can manage

[0:36:21] Trustee Luckham: that all right so then i'll call the vote on that uh sorry seconding who's seconding uh david ma

[0:36:26] Trustee Luckham: thank you and i'll call the vote on that motion all those in favor and so that carries also

[0:36:30] Trustee Luckham: unanimous that's excellent

[0:36:33] Trustee Elliott: excellent my

[0:36:35] Trustee Luckham: computer's gonna be power down so that concludes the two

[0:36:39] Trustee Luckham: applications so it's a business that we have to deal with today so um thank you for joining us

[0:36:45] Trustee Luckham: And thank you for your stewardship of the islands and bringing these applications to us

[0:36:51] Trustee Luckham: and the methods in which you're conducting yourselves on the island.

[0:36:55] Trustee Luckham: I thank you for that.

[0:36:56] Trustee Luckham: And good luck with your project.

[0:37:00] Voice 3: Well, thank you.

[0:37:01] Voice 3: And we likewise go back to you people for your stewardship.

[0:37:04] Voice 3: So, yeah, I think we're all in this together and we live in a unique part of the world.

[0:37:09] Voice 3: So thank you very much for working with us.

[0:37:13] Trustee Luckham: Okay.

[0:37:14] Voice 9: Thank you very much.

[0:37:16] Voice 9: Thank you.

[0:37:16] Trustee Luckham: Thank you.

[0:37:19] Trustee Luckham: So let me see.

[0:37:21] Trustee Luckham: We left off with reporting out, and that would have brought us to the trust conservancy reports.

[0:37:27] Trustee Luckham: We have two attached to our agenda for information, April 2024, May 2024.

[0:37:33] Trustee Luckham: And I think I'll just receive them for information.

[0:37:36] Trustee Luckham: That's all right.

[0:37:36] Trustee Luckham: We've seen them all before.

[0:37:39] Trustee Luckham: We have a standing item on our agenda for the Regional District of Nanaimo to attend.

[0:37:44] Trustee Luckham: And quite often, Rob, I think he's still the director in Nanaimo,

[0:37:52] Trustee Luckham: does attend our meetings when he has something to share.

[0:37:55] Trustee Luckham: And so I'm grateful for that.

[0:37:57] Trustee Luckham: And we're looking forward to receiving reporting from SNONOS in the future

[0:38:03] Trustee Luckham: through our protocol work.

[0:38:05] Trustee Luckham: And we had anticipated meeting with them earlier this month,

[0:38:11] Trustee Luckham: but circumstances changed. There was a loss of an elder in the community, and that changed

[0:38:18] Trustee Luckham: the opportunity to meet, and we look forward to doing that in the near future. So I'm going

[0:38:23] Trustee Luckham: to continue on. We have a number of local expense reports from September all the way

[0:38:31] Trustee Luckham: to February, and again, we would just receive those for information. Tim?

[0:38:35] Trustee Luckham: I

[0:38:36] Voice 5: just have a question because we start out in September at zero

[0:38:39] Voice 5: and incrementally it was $150.70 from

[0:38:43] Voice 5: October and then up to $338.50. Was that just meeting expenses?

[0:38:47] Voice 5: I'm just wondering how we incurred expenses in that period of time.

[0:38:52] Voice 5: A

[0:38:52] Trustee Elliott: minute ticking. A

[0:38:53] Voice 5: minute ticking. I don't

[0:38:56] Voice 5: know. We met twice?

[0:38:57] Trustee Elliott: I'm just curious.

[0:39:00] Voice 5: I'm not disputing it or anything.

[0:39:02] Voice 5: think i just yeah

[0:39:05] Trustee Luckham: i think we'd have to go to nancy to ask um yeah this

[0:39:08] Trustee Elliott: was over the whole year we

[0:39:09] Trustee Elliott: have met twice over the last fiscal yeah

[0:39:11] Trustee Luckham: okay yeah yeah

[0:39:13] Trustee Luckham: so oh and all the way through tomorrow

[0:39:16] Trustee Luckham: essentially so we'll receive those for information so adopted policies standard resolutions page

[0:39:21] Trustee Luckham: 101 unless there's any necessity for change uh

[0:39:25] Voice 5: just uh wanted to point out uh the third item

[0:39:28] Voice 5: there is about the uh annual writing of a letter uh first nations as part of reconciliation i'm

[0:39:36] Voice 5: just wondering if that's uh i don't we're just talked about writing letters now but uh

[0:39:43] Voice 5: i don't know if we have uh did we get a letter out last year has that been happening as a matter

[0:39:50] Voice 5: of course well

[0:39:51] Trustee Luckham: i think it's been wrapped up in the protocol conversation but chris do you have

[0:39:54] Trustee Luckham: any remarks there well

[0:39:55] Voice 6: the the last year letter would have been the introduction the introduction

[0:39:59] Voice 6: letter um so we haven't written one this year this year uh if that is a desire then we can certainly

[0:40:06] Voice 6: um do that um okay an option but um chair

[0:40:13] Trustee Elliott: i think they should all go together in concert it wouldn't

[0:40:15] Trustee Elliott: make sense to have beliefs when chelsea just sends one letter and we can check with the director of

[0:40:20] Trustee Elliott: trust area services if all the letters of reintroduction are going out at least once

[0:40:26] Trustee Elliott: more before the end of term yeah i think the the annual letter is a bit of an overt honestly it's

[0:40:32] Trustee Elliott: overkill and

[0:40:33] Trustee Luckham: we've had a vacancy in that staff position until recently so likely that'll get

[0:40:38] Trustee Luckham: picked up in their work program so thanks

[0:40:41] Voice 5: for raising well and i just i mean i hear i hear um

[0:40:44] Voice 5: Your point, Trustee Elliott, but when we have a standing resolution that says we will do X annually, we should either do it or we should change the standing resolution so that it doesn't state something that we're not doing.

[0:40:59] Voice 5: But all of

[0:41:00] Trustee Elliott: our LTCs have the standing resolution.

[0:41:01] Voice 5: i i understand that i understand that the the the staffing issues and the capacity around that but

[0:41:09] Voice 5: that we've we've experienced however i just i'm just it's it's a tidy thing tidiness thing for

[0:41:15] Voice 5: me if we say we're going to do it annually i think we should do it annually if we're not doing it

[0:41:19] Voice 5: annually then we should consider how we're speaking about it because we're stating we're

[0:41:23] Voice 5: going to do something every year let's do it and if we're saying we're not going to do it every year

[0:41:28] Voice 5: then let's change what we're saying we're going to do that's all it's it's about tidiness it's

[0:41:33] Voice 5: also about if we're making commitment we're going to follow through and if that's too much we need

[0:41:38] Voice 5: to back off that's all so i'm not

[0:41:39] Voice 5: asking for action today good i

[0:41:41] Voice 5: would suggest this

[0:41:42] Trustee Elliott: ltc is

[0:41:43] Trustee Elliott: not the place to start with it it's starting with trust programs to assess how we can coordinate

[0:41:50] Trustee Elliott: communication government to government um i think doing an ltc by ltc is

[0:41:55] Trustee Elliott: is it's just going to be too onerous but good point although

[0:41:59] Trustee Luckham: there is a decision moment here

[0:42:02] Trustee Luckham: actually in my mind and that it would be useful to us to have advice on that particular standing

[0:42:09] Trustee Luckham: resolution with respect to the new protocol agreement moving forward because clearly we

[0:42:15] Trustee Luckham: have an intention to the federation has an intention to have conversations with

[0:42:21] Trustee Luckham: san anas through the protocol but what is this ltc's role in that same as with luskidi or

[0:42:30] Trustee Luckham: gabriola or any other islands that have uh impacts in that territory if

[0:42:37] Voice 6: i could suggest mr chair it

[0:42:38] Voice 6: seems to me that the difference here is that we have a we have a protocol agreement for one first

[0:42:43] Voice 6: nation yeah and so now we have um maybe historically a standing resolution that was common

[0:42:49] Voice 6: in amongst LTCs to send this annual letter yes so it's kind of starting to to work and act like

[0:42:56] Voice 6: a trust council policy like a wider policy rather than an LTC policy even if that does affect the

[0:43:02] Voice 6: LTCs so it may be something it may be better to state that you may want to consider just making

[0:43:08] Voice 6: a recommendation to trust council or to EC or raise that at the trust council or EC table

[0:43:15] Voice 6: able um in order to explore you know do all of these local standing resolutions amounts to trust

[0:43:21] Voice 6: council policy and if so should this be more of a streamlined process perfect um

[0:43:26] Voice 6: that might be

[0:43:27] Voice 6: so what

[0:43:28] Trustee Elliott: is that recommendation i like that idea recommend that ec or which body i

[0:43:35] Voice 6: would have to

[0:43:36] Voice 6: profess a bit of ignorance on that one on my part those i don't know um director sir mac is over

[0:43:40] Voice 6: there in the corner um do

[0:43:43] Trustee Maude (probable): you know the headlights

[0:43:43] Trustee Luckham: well i think it wouldn't be unreasonable for this

[0:43:47] Trustee Luckham: ltc right you know we're wearing different hats right this ltc could ask the executive committee

[0:43:52] Voice 1: to

[0:43:53] Trustee Luckham: um clarify responsibilities associated with um standing resolution xyz and the protocol agreement

[0:44:02] Trustee Elliott: so is it that ec considers whether a trust council policy on engagement or on regular communication

[0:44:10] Trustee Elliott: with First Nations is necessary to replace all these standing resolutions

[0:44:14] Trustee Elliott: well

[0:44:15] Trustee Luckham: we don't want to make a solution we want to ask executive committee but yeah

[0:44:19] Trustee Elliott: so request that EC consider the matter yeah whether a trust council policy on

[0:44:27] Trustee Elliott: regular communication with First Nations in the trust area is necessary in order

[0:44:32] Trustee Elliott: To replace all the standing resolutions.

[0:44:37] Trustee Elliott: Pardon me.

[0:44:39] Trustee Elliott: Go

[0:44:39] Voice 6: with your gut.

[0:44:39] Voice 6: We can clean it up later.

[0:44:43] Voice 6: Okay.

[0:44:48] Trustee Elliott: See consider whether a trust council policy and

[0:44:56] Trustee Elliott: extensions and trust area.

[0:45:04] Trustee Elliott: Consider

[0:45:06] Trustee Elliott: so request that executive committee consider a trust council or consider the matter of a trust

[0:45:13] Trustee Elliott: council policy on engagement and regular communication with first nations in the trust

[0:45:17] Trustee Elliott: area it's broad but i think first reconciliations actually or uh alignment with our upholding our

[0:45:27] Trustee Elliott: reconciliation declaration is the job of executive committee is it not it's in our

[0:45:33] Trustee Elliott: feedback yeah

[0:45:34] Trustee Luckham: i'm i'm struggling with wearing the different hats we're wearing an ltc hat

[0:45:38] Trustee Luckham: yeah and

[0:45:39] Trustee Luckham: we have a standing resolution that is probably we perceive as being problematic

[0:45:43] Trustee Luckham: and we would like to seek uh a solution to that problem

[0:45:46] Trustee Elliott: right but

[0:45:49] Trustee Luckham: you know like stefan says

[0:45:51] Trustee Luckham: you're raising the point and um this is more specific federation-wide query of which we

[0:45:58] Trustee Luckham: We actually don't know what other LTCs might consider.

[0:46:01] Trustee Luckham: True.

[0:46:03] Trustee Elliott: Okay.

[0:46:03] Trustee Elliott: So

[0:46:03] Trustee Luckham: I'm just trying to make it simpler is really all I'm asking.

[0:46:06] Trustee Elliott: Well, then you suggest some wording, Sharon.

[0:46:11] Trustee Luckham: So I'm happy to go with whatever you've got based on the advices of Stefan that somebody else will figure it out.

[0:46:21] Voice 9: We'll catch that and run with it.

[0:46:23] Trustee Luckham: Yeah.

[0:46:23] Trustee Luckham: needs

[0:46:25] Trustee Elliott: to be developed for LTCs with respect to the standing.

[0:46:36] Trustee Elliott: So it is broad, but it's okay.

[0:46:39] Trustee Elliott: So request that

[0:46:40] Trustee Elliott: executive committee consider whether a policy on engagement

[0:46:43] Trustee Elliott: and communication with First Nations in the trust area needs to be developed

[0:46:50] Trustee Elliott: with LTCs

[0:46:51] Trustee Elliott: with respect to the standing resolution

[0:46:53] Trustee Elliott: on annual letter

[0:46:57] Trustee Elliott: writing? Sure.

[0:46:58] Trustee Maude (probable): That sounds good.

[0:47:00] Trustee Elliott: Reconciliation engagement with local First Nations.

[0:47:03] Trustee Elliott: That's wordy.

[0:47:04] Trustee Elliott: Yeah. No way around it.

[0:47:07] Trustee Elliott: I know. That's me.

[0:47:10] Trustee Elliott: Standing resolutions

[0:47:12] Trustee Elliott: on reconciliation.

[0:47:14] Trustee Elliott: I'll just call it that.

[0:47:17] Trustee Elliott: Okay.

[0:47:18] Trustee Luckham: So let's read that

[0:47:19] Trustee Luckham: out loud for Lisa's benefit.

[0:47:20] Trustee Luckham: Okay.

[0:47:21] Trustee Elliott: The Bolivian Chelsea LTC requests that executive committee consider a policy on engagement and communication with First Nations in the trust area, comma, to be developed with LTCs, comma, with respect to their standing resolutions on reconciliation and engagement with local First Nations.

[0:47:43] Trustee Elliott: Move. Seconded.

[0:47:46] Trustee Luckham: Weird. Sorry.

[0:47:48] Trustee Luckham: You got that, Lisa?

[0:47:49] Trustee Luckham: Lisa?

[0:47:51] Voice 1: Yes, Chair, I got that. Thank you.

[0:47:53] Trustee Luckham: Yeah, and certainly, Trustee Elliott, in this case,

[0:48:00] Trustee Luckham: can forward you that if you need it. So then a seconder was David Maude. Okay,

[0:48:05] Trustee Luckham: so any further discussion? All those in favor? That carries. Thank you, Tim, for raising that

[0:48:11] Trustee Luckham: very good point. All right, so that's the adopted policies and standing resolutions.

[0:48:18] Trustee Luckham: solutions we have our active projects and our future projects list there for information unless

[0:48:23] Trustee Luckham: there's some desire to change anything so then i'm going to receive those for information we have no

[0:48:29] Trustee Luckham: closed meeting today our next meeting is going to be wednesday october the 9th uh 10 30 in the

[0:48:36] Trustee Luckham: alistair victoria office and this is any further business today i'll call for adjournment all those

[0:48:43] Trustee Luckham: those in favor of adjourning, so be it. That carries. We can wrap that up. Rob, thank you for your help.

______________________________________________________________________________ 
Executive Committee  
Minutes of a Regular Meeting  
June 18, 2024  ADOPTED Page 1 of 4 
     Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
Tuesday, June 18, 2024 
Harbour House Hotel 
121 Upper Ganges Road, Salt Spring Island, BC 
 
Members Present: Peter Luckham, Chair, Thetis Trustee  
 Tobi Elliott, Vice-Chair, Gabriola Trustee  
 David Maude, Vice-Chair, Mayne Trustee  
 Timothy Peterson, Vice-Chair, Lasqueti Trustee  
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO)  
 David Marlor, Director, Legislative Services (DLS)  
 Clare Frater, Director, Trust Area Services (DTAS)  
 Julia Mobbs, Director, Administrative Services (DAS)  
 Stefan Cermak, Director, Planning Services (DPS)  
 Alexandra Trifonidis, Executive Coordinator  
Members of the public 
present:          A member of the public was present.  
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 10:30 a.m. 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
  The following additions to the agenda were presented for consideration: 
 7.5.6    2024-06-17 Eric March - Letter regarding Public Engagement at the    
Quarterly Trust Council Meeting 
 7.5.7    Committee of the Whole – Alternate Chair 
 7.6       Glenn Stevens - Delegation Materials  
2.2 Approval of Agenda 
   By general consent the agenda was adopted as amended.  
2.2.1 Agenda Context Notes - None 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
Chair Luckham to rise and report that at their June 5, 2024, in-camera meeting, Executive 
Committee advanced in-camera agenda items to Trust Council.  
4. ADOPTION OF MINUTES 

 
______________________________________________________________________________ 
Executive Committee  
Minutes of a Regular Meeting  
June 18, 2024  ADOPTED Page 2 of 4 
4.1 Draft Executive Committee meeting minutes of May 15, 2024 
By general consent Executive Committee adopted the May 15, 2024, minutes as 
presented. 
4.2 Draft Executive Committee meeting minutes of June 5, 2024 
By general consent Executive Committee adopted the June 5, 2024, minutes as 
presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/CAO Updates 
CAO Hotsenpiller provided an update on the Follow Up Action List.  
5.2 Local Trust Committee Chair Updates 
Vice-Chair Peterson reported out on the latest Hornby Island and Salt Spring Island Local 
Trust Committee meetings. The Hornby Island Local Trust Committee was informed that 
the Crown land referral from the province regarding the Roger’s cell tower has arrived, 
and more information will be forthcoming. In addition, the Salt Spring Island Local Trust 
Committee had a joint meeting with Capital Regional District directors and the Salt 
Spring Local Community Commission, which proved to be a good first step in agreeing to 
meet more often to see where collaborative work can be done.  
No other reports were provided. 
5.3 Islands Trust Conservancy Liaison Update 
Vice-Chair Elliott reported that the Islands Trust Conservancy held a special closed 
meeting on June 12
th
, to consider applications for a new board member. 
6. BYLAWS FOR APPROVAL CONSIDERATION - None 
7. TRUST COUNCIL MEETING PREPARATION 
7.1 Executive – None 
7.2 Planning Services - None 
7.3 Administrative Services - None 
7.4 Trust Area Services 
7.4.1 2023/24 Annual Report Content 
EC-2024-079 
It was MOVED and SECONDED, 
that Executive Committee approves the following sections for the 
2023/24 Annual Report: Message from the Islands Trust Council Chair; 
Message from the Chief Administrative Officer; The Islands Trust Area; 
Organization and Responsibility; 2023/24 Key Accomplishments; Islands 
Trust Council; Bowen Island Municipality; Legislative Services - 

 
______________________________________________________________________________ 
Executive Committee  
Minutes of a Regular Meeting  
June 18, 2024  ADOPTED Page 3 of 4 
Administrative Fairness and Freedom of Information; and Bylaw 
Compliance and Enforcement; and approves inclusion of Appendix A: 
Strategic Plan 2018–2022 (without the implementation table). 
CARRIED 
7.5 Late Correspondence Items 
7.5.1 2024-05-17 Trustee Boland - Policy Statement Amendment Project Information 
Bulletin #1 
By general consent Executive Committee received for information. 
7.5.2 2024-06-05 Minister Cullen, Water, Land and Resource Stewardship - Response 
letter regarding dock tenures in the Southern Gulf Islands 
By general consent Executive Committee requests item 7.5.2 be 
forwarded to the June Trust Council agenda. 
7.5.3 2024-06-05 Honourable Anne Kang - Minister of Municipal Affairs - Message 
regarding Islands Trust's 50th Anniversary 
By general consent Executive Committee requests item 7.5.3 be 
forwarded to the June Trust Council agenda. 
7.5.4 2024-06-10 M.P. Lisa Marie Barron - Selection Committee invite re: King Charles 
III Coronation Medal  
By general consent Executive Committee requests item 7.5.4 be 
forwarded to the Gabriola and Thetis Island trustees. 
7.5.5 2024-06-12 W Thomas - Corrections to Draft Letter to BC Govt. Land Referrals 
By general consent Executive Committee requests item 7.5.5 be 
forwarded to the Hornby Island Local Trust Committee. 
7.5.6 2024-06-17 Eric March - Letter regarding Public Engagement at the Quarterly 
Trust Council Meeting 
By general consent Executive Committee requests item 7.5.6 be 
forwarded to all trustees by email. 
Discussion ensued around public comment period opportunities at Trust Council, and the Chair 
recommended a vice-chair bring this up at the next Executive Committee meeting.   
 7.5.7 Committee of the Whole – Alternate Chair 
The Chair reported that the three vice-chairs and trustee Bernardo have put 
their names forward to chair Committee of the Whole meetings. At the end of 
Trust Council on Thursday, after the adoption of the next Committee of the 
Whole meeting date, Trust Council will have a session at 20.2 to elect a chair for 
the next Committee of the Whole meeting.  
 7.6 Glenn Stevens - Delegation Materials  

 
______________________________________________________________________________ 
Executive Committee  
Minutes of a Regular Meeting  
June 18, 2024  ADOPTED Page 4 of 4 
Trustees raised concern that the delegation is referencing Salt Spring Local Trust 
Committee issues, not Trust Council issues. Chair will remind Mr. Stevens to keep it to 
Trust Council business. 
Regarding the Trust Council public comment session, the Chair will limit the speakers to two minutes 
and a vice-chair will monitor the time.   
8. NEW BUSINESS 
8.1 Executive/Trust Council – None  
8.2 Trust Area Services 
8.2.1 LTC Chairs Report on Local Advocacy Topics 
No reports were provided.  
8.3 Planning Services - None 
8.4 Administrative Services - None 
9. CORRESPONDENCE (for information unless raised for action) 
9.1 2024-05-30 Islands Trust Conservancy May 28, 2024, Meeting Highlights 
By general consent Executive Committee received item 9.1 for information. 
9.2 2024-05-30 CVRD - OCP Bylaw 4373 - forthcoming referral  
By general consent Executive Committee received item 9.2 for information. 
10. WORK PROGRAM 
10.1 Review and amendment of current work program 
By general consent Executive Committee received item 10.1 for information. 
11. NEXT MEETING 
The next Executive Committee meeting will be held electronically on July 3, 2024, at 9:15 a.m. 
12. CLOSED MEETING (if applicable) – None  
13. ADJOURNMENT 
 The meeting adjourned at 11:17 a.m. 
 
 
_________________________ 
Peter Luckham, Chair 
Certified Correct: 
_________________________ 
David Marlor, Director Legislative Services