Gabriola Island Local Trust Committee regular meeting, August 8, 2024

[0:00:00] Trustee Luckham: So, good morning, everyone. Welcome to the Gabriola Island Local Trust Committee regular meeting of August the 8th.

[0:00:08] Trustee Luckham: We're well into summer here in these scorching hot days.

[0:00:14] Trustee Luckham: And as always, I'd like to reflect on where I live and the privilege and honor that I believe comes with that.

[0:00:26] Trustee Luckham: We live here in Coast Salish Territory and beautiful summer days like this would, for me, just highlight the magnificence of this place and the people that have lived here since time immemorial.

[0:00:41] Trustee Luckham: And indeed, the joys and blisses that we experience associated with summer have been experienced here again since time immemorial.

[0:00:52] Trustee Luckham: That said, a lot has changed since colonization of Canada and certainly the British Columbia coast here where we live.

[0:01:04] Trustee Luckham: And things have changed and not all of it good.

[0:01:09] Trustee Luckham: Certainly, there are lots of benefits to what's happened, but there are also a lot of negative things that have happened.

[0:01:18] Trustee Luckham: And at the Islands Trust, we are conscious of that and want to work towards reconciliation, want to sort out the inequities and injustices that have occurred and fix many things that we simply need to as a governing body and appreciate the opportunity to have that work and take it seriously, which I do.

[0:01:42] Trustee Luckham: and i know that my colleagues here um gabriella ltc do as well and on council

[0:01:47] Trustee Luckham: um so with that said just uh briefly introduce uh trustee elliott all

[0:01:55] Trustee Elliott: right natus good morning

[0:01:57] Trustee Elliott: everyone uh toby elliott here on beautiful gabriola island in santa monica first nation

[0:02:02] Trustee Elliott: territory pleased to be with you all

[0:02:04] Trustee Luckham: right hi jacuzzi m and uh trustee yates

[0:02:10] Trustee Luckham: thank

[0:02:11] Voice 4: you chair luckham and good morning everyone also i'm on first nation territory this morning

[0:02:18] Voice 4: and i just want to acknowledge the storytellers and the knowledge keepers who have stewarded the

[0:02:25] Voice 4: land all across turtle island and the sailor sea for such a long time because for me this last

[0:02:31] Voice 4: month has been a rather happy, sad time of listening to stories and plays written by First

[0:02:39] Voice 4: Nations authors. And I just find them profoundly moving. And they really help me. They just remind

[0:02:46] Voice 4: me every time of both the place where I'm living. So thank you for that.

[0:02:52] Trustee Luckham: Okay. And I want to thank

[0:02:55] Trustee Luckham: Trust that have joined us here today. Staff Lisa Millard looking after our technology in minutes.

[0:03:01] Trustee Luckham: Thank you very much. Sonia Zupanek, Island Planner, and appreciate the work that you do across the Islands Trust in your capacity.

[0:03:10] Trustee Luckham: And I'm glad to have you with us today.

[0:03:14] Trustee Luckham: We may be joined by other staff as time advances here.

[0:03:18] Trustee Luckham: Trustee Elliott.

[0:03:20] Trustee Elliott: I just received a note. Director Vanessa Craig is attending, but I don't think she's got the link to participate with video.

[0:03:30] Trustee Elliott: so i don't know if she wants to give her report um orally or not but uh we might want to recognize

[0:03:38] Trustee Elliott: director craig as well

[0:03:39] Trustee Luckham: okay so director craig uh appreciate that you're out there i don't see you

[0:03:44] Trustee Luckham: on my list and so perhaps we could make sure that she received a link and uh if we need to um uh

[0:03:51] Trustee Luckham: pick up electoral area director craig's report at a later part of the agenda when she's able to

[0:03:57] Trustee Luckham: join us you can certainly do that but um that's great so let us oh there you are uh that's great

[0:04:05] Trustee Luckham: so uh uh just for a brief introduction we'll come to you report when we get to reporting out but uh

[0:04:10] Trustee Luckham: director craig if you want to say an opening remark please do oh

[0:04:18] Voice 7: good morning sorry i just

[0:04:20] Voice 7: tried to to uh see what was happening because it was just a different thing thank you for

[0:04:25] Voice 7: for allowing me to join you again.

[0:04:29] Voice 7: Privileged to be living here on Sonoma First Nation

[0:04:32] Voice 7: traditional territory, always a glorious place.

[0:04:36] Voice 7: And I feel very privileged to be able to live here.

[0:04:39] Trustee Luckham: Right.

[0:04:40] Trustee Luckham: Well, thank you, Director Craig.

[0:04:42] Trustee Luckham: I must say, just in passing, your name comes up all the time

[0:04:46] Trustee Luckham: and often in many places and many conversations

[0:04:48] Trustee Luckham: that are being had throughout this local region.

[0:04:52] Trustee Luckham: region and just want to appreciate the work that you do. And as chair of the electoral area,

[0:04:59] Trustee Luckham: if I'm not mistaken, and in very many of the committees that you participate in. Thank you

[0:05:04] Trustee Luckham: very much. All right. So let us look to the agenda and I'll look for approval of the agenda.

[0:05:10] Trustee Luckham: You know, it's interesting. We get late correspondence that comes in a couple of

[0:05:15] Trustee Luckham: days before the meeting and um and often that's difficult to uh manage uh with respect to our

[0:05:23] Trustee Luckham: meeting agendas and we had two pieces come in just this morning i think even or late last night

[0:05:29] Trustee Luckham: and very difficult to add to the agenda and also just note that in terms of adding items to the

[0:05:35] Trustee Luckham: and so i'm less inclined to add late correspondence because we're not really

[0:05:38] Trustee Luckham: necessarily prepared everybody may not have read it we may not have uh uh backup information to

[0:05:44] Trustee Luckham: support anything that we might do although certainly if we've read them we can certainly

[0:05:49] Trustee Luckham: consider the topics that are included but i just also make mention of as we go along

[0:05:56] Trustee Luckham: correspondence that is sent to us anonymously it's very difficult to handle and some would

[0:06:03] Trustee Luckham: suggest that something that's sent that is sent anonymously is a rumor not necessarily articulated

[0:06:09] Trustee Luckham: articulated fact of any kind, not to say that we're not receiving facts and that we're not

[0:06:16] Trustee Luckham: prepared to consider ideas and thoughts and concepts that are included in anonymous correspondence,

[0:06:23] Trustee Luckham: but it doesn't end up on our agenda because there's no ability to verify the facts, so to

[0:06:30] Trustee Luckham: speak. And that's applied across the board without bias. And so, although I'm not saying that any

[0:06:38] Trustee Luckham: correspondence we ever received it doesn't have facts in it but it just needs to be equal amongst

[0:06:43] Trustee Luckham: all uh communications received by us so just want to say that right at the start and so i'm not

[0:06:49] Trustee Luckham: inclined to add them to these correspondence although certainly the thoughts that are

[0:06:52] Trustee Luckham: contained in that might become part of a discussion um so asking for any other items to add to our

[0:07:00] Trustee Luckham: agenda and the late correspondence will show up on a future agenda just that is got somebody's name

[0:07:07] Trustee Luckham: attached to it um the vice chair elliot you had a question or yes

[0:07:11] Trustee Elliott: um so in the piece of

[0:07:14] Trustee Elliott: correspondence that we do have 10.1 um will we be able to discuss that and raise it for action

[0:07:23] Trustee Elliott: should we add that to new business no

[0:07:25] Trustee Luckham: absolutely that is the

[0:07:27] Trustee Luckham: correspondence and uh whatever action

[0:07:31] Trustee Luckham: we want to take associated with that particular piece of congress correspondence and uh certainly

[0:07:35] Trustee Luckham: really appreciative of that piece and um looking forward to that discussion with all of you

[0:07:41] Trustee Luckham: and

[0:07:42] Trustee Elliott: and i had one more question um it's actually about future agenda for september

[0:07:47] Trustee Elliott: could we uh perhaps in first nations relationship building 12.6 a brief discussion on um uh inviting

[0:07:57] Trustee Elliott: elder uh perhaps elder geraldine to open our meeting in september and some of the

[0:08:04] Trustee Elliott: um some of the activities in our uh standing resolution around reconciliation we might want

[0:08:11] Trustee Elliott: to action those so i just wanted a bit of a discussion there if we could we

[0:08:16] Trustee Luckham: can so are

[0:08:17] Trustee Luckham: you talking the upcoming meeting of the gabriola lpc well

[0:08:20] Trustee Elliott: i think it'd be good if we discussed it

[0:08:22] Trustee Elliott: now so that we can um have something for september no

[0:08:28] Trustee Luckham: i understand um and happy to have that we can

[0:08:31] Trustee Luckham: have that conversation in upcoming meeting but you are talking about a gabriola ltc meeting

[0:08:36] Trustee Luckham: in september not a trust council meeting in september yes yeah

[0:08:40] Trustee Luckham: okay perfect so let's talk

[0:08:41] Trustee Luckham: about that at 14.1

[0:08:42] Trustee Elliott: uh 12 oh upcoming meetings oh okay sure that

[0:08:47] Trustee Luckham: makes the most sense to me

[0:08:49] Trustee Luckham: okay and would be happy to uh support that so let's talk about that there so we'll just call

[0:08:54] Trustee Luckham: that 14 yeah we'll just add it to 14.1 i'll count on you to raise that in case it escapes my

[0:09:01] Voice 9: mind

[0:09:02] Trustee Luckham: for some reason so if there's nothing else to add to the agenda then i'm going to take it that the

[0:09:09] Trustee Luckham: agenda be approved as uh presented and that definitely brings us to the reporting out

[0:09:14] Trustee Luckham: section of our agenda so trustee reports so um who would like to go first uh trustees

[0:09:21] Trustee Elliott: prefer to susan i seem to have okay

[0:09:24] Voice 4: thank you trustee elliott um just a couple of items

[0:09:28] Voice 4: relating directly to the islands trust we had a wonderful meeting i thought

[0:09:33] Voice 4: on mudge island i think that was july 16th and trustee elliott and i and planner stephen bow

[0:09:40] Voice 4: went over by water taxi and we met for i think five and a half hours at the mudge island community

[0:09:49] Voice 4: community hall which is actually their fire their emergency center a very very large Quonset hut

[0:09:56] Voice 4: and they were very gracious and it was great to see parts of Majana that I have not seen for

[0:10:02] Voice 4: a long time so I was thankful for that meeting and secondly I do have a ferry advisory committee

[0:10:10] Voice 4: report relating to the terminal upgrades that we probably now all know about because there's been

[0:10:19] Voice 4: some information in the local newspaper so we did have we as a fact we sent five questions

[0:10:27] Voice 4: to Tamara Olson who is the community relations manager and I'll just very quickly go over the

[0:10:34] Voice 4: questions and the answers so first question what upgrades are planned well for the Nanaimo Harbor

[0:10:41] Voice 4: terminal they plan realigning the berth for better efficiency that is if they get the replacement

[0:10:48] Voice 4: option if that's what they want to do and they plan installing charging

[0:10:53] Voice 4: stations for electric vessels and they plan on building a new lay-by

[0:10:58] Voice 4: berth for the overnight parking. For the Gabriola terminal extending the

[0:11:04] Voice 4: lifespan of the marine infrastructure upgrading the berth to meet flood design

[0:11:09] Voice 4: levels if they opt for the replacement option and then installing charging

[0:11:15] Voice 4: stations for electric vehicles. Second question was how long will the terminals

[0:11:21] Voice 4: be shut down and they are estimating a shutdown of six to eight weeks in the

[0:11:26] Voice 4: spring of 2026 and they'll be developing an alternate service plan in

[0:11:33] Voice 4: consultation with the community. The planning process for that is supposed to

[0:11:39] Voice 4: begin this fall. Third question how will vehicles be able to get on and off

[0:11:45] Voice 4: gabriela during the birth closure we plan to provide a tug and barge service fourth question

[0:11:53] Voice 4: what kinds of alternative means of transit are for passengers they are in the early development

[0:12:00] Voice 4: stages and i guess we'll know more about that a little bit later and the last question um

[0:12:07] Voice 4: what about the emergency wharf it will not be impacted by the terminal work

[0:12:12] Voice 4: and if it's needed during an emergency we will use an alternate location for that water taxi run

[0:12:19] Voice 4: and that practice has been successfully used in the past so that's about as much as we know right

[0:12:27] Voice 4: now for that those two upgrades thank you okay

[0:12:33] Trustee Luckham: very good thank you um both of you think

[0:12:37] Trustee Luckham: So, Trustee Elliott, now your report.

[0:12:41] Trustee Elliott: Thank you, Chair.

[0:12:43] Trustee Elliott: It has been, July was a very busy month for me.

[0:12:48] Trustee Elliott: I just wanted to report the wonderful success of the Muna Canoe fundraiser for Snanamik First Nation members.

[0:12:56] Trustee Elliott: June 28th, we held our fundraiser at Sumi Luntzen.

[0:13:01] Trustee Elliott: Sumi Luntzen, I believe it's called, Twin Beaches.

[0:13:04] Trustee Elliott: It was hugely successful.

[0:13:07] Trustee Elliott: And we raised $2,700 altogether, which was about a quarter of the funds needed to send Munna Canoe to Puyallup.

[0:13:19] Trustee Elliott: And they celebrated.

[0:13:20] Trustee Elliott: There's lots of great photos online if anybody wants to follow Munna Canoe family and see what that event looks like.

[0:13:28] Trustee Elliott: And I'm actually hoping to go next year.

[0:13:30] Trustee Elliott: It's just it looks like a wonderful bringing together of lots of different people.

[0:13:35] Trustee Elliott: and they do welcome a non-First Nation people too.

[0:13:39] Trustee Elliott: July 1st, Canada Day, both Trustee Yates and I attended at the museum.

[0:13:45] Trustee Elliott: There was prayers by Elder Geraldine Matson and Elder Dave Bodley.

[0:13:51] Trustee Elliott: And Susan gave a lovely reading.

[0:13:53] Trustee Elliott: And yeah, it's a great event.

[0:13:56] Trustee Elliott: Culturally committed, we continue to meet.

[0:13:59] Trustee Elliott: We've had our third quarterly community call.

[0:14:03] Trustee Elliott: so that's when we get together it's less formal it's not a workshop we ask questions

[0:14:09] Trustee Elliott: and the conversation turned around indigenous place names and we sort of talked a little bit

[0:14:17] Trustee Elliott: about Powell River and some of the rhetoric that's emerging there Powell River the city

[0:14:24] Trustee Elliott: known as Powell River is located on the traditional territory of the Tla'amen people

[0:14:28] Trustee Elliott: We're a self-governing nation. The regional district has already changed its name to Cathette Regional District, but the city itself is really struggling through a name change process.

[0:14:41] Trustee Elliott: And so the mentors at Culturally Committed spoke to how central and important names are to places, to understanding the places and what sort of functions they serve people and nature.

[0:14:58] Trustee Elliott: And so I just wanted to celebrate and recognize the work of the Gabriela Museum and Historical Society, which has launched their new Szenemuk First Nation Gallery.

[0:15:10] Trustee Elliott: This was conceived and directed by Elder Geraldine Matson.

[0:15:15] Trustee Elliott: It was her vision, and it's a crucial step in respecting the heritage and the understanding of this place.

[0:15:22] Trustee Elliott: The interactive exhibit was launched June 22nd on National Indigenous Peoples' Day and features a touchscreen with interviews, Hul'q'umeenim language information maps, and Sinéamik stories.

[0:15:34] Trustee Elliott: So I'm really proud of the way our Gabriela Museum has really taken the lead on restoring Sinéamik or Hul'q'umeenim place names here.

[0:15:45] Trustee Elliott: um july 9th i participated in the not samat ocean wellness network it was the first in-person

[0:15:52] Trustee Elliott: meeting on gabriela island and the topic was emergency preparedness in relation to weather

[0:15:59] Trustee Elliott: and heat domes and cold weather events so we defer to of course the rdn has the emergency

[0:16:06] Trustee Elliott: management planning for that function but it's really good to know what our community groups

[0:16:12] Trustee Elliott: groups are doing to um to plan uh in coordination with the rdn cultivate festival on july 11th uh

[0:16:21] Trustee Elliott: director craig was also there our mla sheila malcolmson and mp lisa marie barron were

[0:16:27] Trustee Elliott: in attendance it was a lot of fun um i've finally managed to post an update on the

[0:16:35] Trustee Elliott: trustees corner and I'm hoping to write there more often and so my latest update is on the

[0:16:43] Trustee Elliott: Gabriela OCP plan review and sort of the discussion on the relationship between principles

[0:16:50] Trustee Elliott: values and goals and so we're going to have a discussion on that today but just wanted to

[0:16:57] Trustee Elliott: highlight that throughout the summer staff and trustees are going to be at public locations

[0:17:01] Trustee Elliott: uh the saturday farmers market the sunday silva bay market concert on the green um some of the

[0:17:08] Trustee Elliott: brickyard jams to canvas and engage with community members for your thoughts on the draft principles

[0:17:16] Trustee Elliott: so i'll be at the farmers market this saturday and the silva bay market on the 18th and anyone

[0:17:23] Trustee Elliott: can participate through the survey so anyway that's all in the trustee update which i think

[0:17:28] Trustee Elliott: was published in the paper i'm finally getting organized with reports it's the name of days uh

[0:17:34] Trustee Elliott: it was august 26 to 28 and i was able to go on saturday to watch some of the canoe races so that's

[0:17:41] Trustee Elliott: that was really really cool it's just so great to see everyone turn out and cheering on especially

[0:17:47] Trustee Elliott: the youth in this sport um regional planning committee work i we're not meeting until september

[0:17:57] Trustee Elliott: 4th, but I've actually been working over the summer with a group of trustees on a draft

[0:18:06] Trustee Elliott: tiny home pathway. I'm not really sure what to call it yet, but it's what are the options

[0:18:11] Trustee Elliott: available for creating options for tiny homes. And it's sort of a study by a trustee-led working

[0:18:20] Trustee Elliott: So we're hoping to have that ready for UBCM on September 16th to 20th.

[0:18:26] Trustee Elliott: And then also to report on for UBCM, which I'll be in attendance with Chair Luckham.

[0:18:35] Trustee Elliott: And actually, there's, I think, six trustees going this year.

[0:18:38] Trustee Elliott: The Islands Trust has a resolution requesting that the province review the guidelines for composting toilets and greywater practice.

[0:18:48] Trustee Elliott: and that's advanced through avicc and we'll go to ubcm for decision i've been doing quite a bit

[0:18:56] Trustee Elliott: of research on it and speaking to some uh some experts such as highland regional district

[0:19:02] Trustee Elliott: councillor gourd baird who runs uh the eco sense company uh and they concur that the manual is

[0:19:10] Trustee Elliott: overly conservative and does not reflect the scientific knowledge about pathogen decay and

[0:19:16] Trustee Elliott: and phytotoxin control.

[0:19:18] Trustee Elliott: So the resolution proposes that the Ministry of Health

[0:19:21] Trustee Elliott: deal with these barriers by requesting a review

[0:19:24] Trustee Elliott: of this seven-year-old manual

[0:19:26] Trustee Elliott: and is also requesting funding to support demonstration projects

[0:19:32] Trustee Elliott: so that practitioners can learn about the best practices

[0:19:37] Trustee Elliott: and updated the science on the regulation there.

[0:19:43] Trustee Elliott: And finally, I know this is long,

[0:19:46] Trustee Elliott: But I was able to submit an application for a Connects climate preparedness hub, which is, I think, a learning group.

[0:19:55] Trustee Elliott: So Trustee Yates and I and a few community members, Faye Weller and perhaps others.

[0:20:04] Trustee Elliott: I think there's four or five learning modules throughout the fall on information on climate preparedness.

[0:20:11] Trustee Elliott: and so we'll be bringing that back to community groups if accepted it was an application so

[0:20:17] Trustee Elliott: I'm pretty sure we'll get in but looking forward to that learning thank you okay

[0:20:24] Trustee Luckham: thank you very

[0:20:25] Trustee Luckham: much Toby very full month for you so my chair's report fairly straightforward

[0:20:36] Trustee Luckham: extracurricular activities we'll call it I've certainly had community information

[0:20:40] Trustee Luckham: community meetings in the Gambier local trust area that's Gambier and Keats Island and House

[0:20:46] Trustee Luckham: Sound. We had a public hearing there as well and both of these are promoting OCP and bylaw

[0:20:52] Trustee Luckham: work in the Gambier LTC. We've had some meetings with respect to the CAO hiring committee

[0:21:00] Trustee Luckham: and for the benefit of the LTC as well as the public that work is advancing with a consultant

[0:21:08] Trustee Luckham: that is in a recruiting process looking for a potential CAO.

[0:21:13] Trustee Luckham: And the committee is advancing that

[0:21:16] Trustee Luckham: and we hope to fulfill that in the not too distant future.

[0:21:22] Trustee Luckham: But we'll be able to make some announcements later on.

[0:21:27] Trustee Luckham: Not gonna say any more than that

[0:21:29] Trustee Luckham: because sometimes it takes longer than one anticipates,

[0:21:32] Trustee Luckham: but certainly that work is underway

[0:21:33] Trustee Luckham: way and we're well supported by the consultant leaders international that is doing the search

[0:21:40] Trustee Luckham: for us. We're also at the beginning early stages of preparation for council in September which is

[0:21:47] Trustee Luckham: now going to be held in Nanaimo. There was certainly an effort to try and hold that

[0:21:51] Trustee Luckham: on Gabriola again but the opportunity for a location and accommodation proved too challenging

[0:22:00] Trustee Luckham: still at the tail end of summer there, and we certainly look forward to coming back to

[0:22:06] Trustee Luckham: Nanaimo, to Gabriela in the future, but the next meeting will be in Nanaimo.

[0:22:11] Trustee Luckham: And indeed, as Trustee Elliott has spoken to, a number of the executive and trustees

[0:22:20] Trustee Luckham: will be attending the Union of British Columbia Municipalities conference in September as

[0:22:26] Trustee Luckham: well. And there's some preparation work underway to have some strategic plan associated with

[0:22:35] Trustee Luckham: ministers and conversations that we want to have to support the work of the Islands Trust.

[0:22:40] Trustee Luckham: Certainly the composting toilets and sewage management is definitely a topic of discussion

[0:22:47] Trustee Luckham: discussion that since April at AVICC and thank you for that work Toby and yeah there'll be lots

[0:22:57] Trustee Luckham: of report out from from UBCM and looking forward to that opportunity so that's it for my report I'm

[0:23:08] Trustee Luckham: going to go to electoral area director Vanessa Craig for your report good

[0:23:16] Voice 7: morning again and yeah

[0:23:19] Voice 7: I sent just a brief description of some things that I wanted to highlight for you.

[0:23:26] Voice 7: One of the big ones that's upcoming is that there's new waste regulations for multifamily residential business, institutional and industrial property.

[0:23:36] Voice 7: So basically, everybody who isn't a residence that currently has the three separated streams of waste into organics, recycling and garbage.

[0:23:47] Voice 7: garbage. So starting in January, restaurants, stores will all be required to do that stream

[0:23:55] Voice 7: separation. And in concert with that, we've brought in also, and this is done through the

[0:24:03] Voice 7: province. We had to get permission from the province to do this as a pilot because it's not

[0:24:08] Voice 7: done anywhere else in the province with waste hauler regulation and licensing. And so they'll

[0:24:14] Voice 7: They'll also get benefit of reduced tipping fees when they're a licensed hauler that's bringing those waste separated loads because we don't want the people to go to the effort of separating stuff, but then stuff to come to the landfill still in one big container.

[0:24:34] Voice 7: So this should, we're hoping, would have a significant effect on, the RDN has fairly aggressive waste diversion goals and we're actually, we're doing pretty well relatively, but we're still at about 68% and it went down around COVID.

[0:24:56] Voice 7: People started ordering stuff and throwing stuff out.

[0:24:59] Voice 7: So the amount of waste going into the landfill has actually gone up quite a bit since COVID.

[0:25:05] Voice 7: And so this will be the next stage in our efforts to reduce that.

[0:25:11] Voice 7: The health and well-being coordinator has the RFSQ is closed.

[0:25:16] Voice 7: I think staff is in the process of negotiating and signing a contract with the selected group that will be holding that.

[0:25:29] Voice 7: So hopefully we'll get the health and well-being coordinator in place fairly soon.

[0:25:36] Voice 7: It's dependent on how quickly the organization, if they might already have somebody or if they're going to hire somebody.

[0:25:41] Voice 7: um uh i was going to actually comment on something oh um uh for the the heat warning so the rdn is

[0:25:52] Voice 7: is has actually um gone through the province to get um a number and and been able to i think

[0:26:00] Voice 7: supply some water to gertie and um a cooling center just to provide a little bit of assistance

[0:26:07] Voice 7: and we're heading into another heat warning.

[0:26:10] Voice 7: It's not a heat emergency.

[0:26:11] Voice 7: The province has specific levels,

[0:26:13] Voice 7: but there's a heat warning for the next few days as well.

[0:26:16] Voice 7: All

[0:26:21] Trustee Luckham: right, very good.

[0:26:22] Voice 9: That's my update.

[0:26:23] Trustee Luckham: Okay, so thank you very much, Vanessa.

[0:26:25] Trustee Luckham: Are there any questions for the director this time, the trustees?

[0:26:31] Trustee Luckham: No?

[0:26:31] Trustee Luckham: Okay, great.

[0:26:33] Trustee Luckham: Thank you for the update on the solid waste work.

[0:26:37] Trustee Luckham: It's interesting how our consumption cycles as a result of the pandemic

[0:26:41] Trustee Luckham: as you highlighted, have really changed so many aspects of day-to-day life, and that's

[0:26:48] Trustee Luckham: clearly one of them which is problematic, so that's good, thank you for that.

[0:26:55] Trustee Luckham: We have a standing position here for First Nations reports.

[0:26:58] Trustee Luckham: We don't have one today, certainly would look forward in the future as our relationship

[0:27:03] Trustee Luckham: evolves with the name of First Nations particularly, that we might fill this section out, but it's

[0:27:10] Trustee Luckham: there. I'm going to go now to a public comment period. And Lisa Millard, I'm assuming that if

[0:27:19] Trustee Luckham: we have any attendees, and I see six, you have the ability to promote those folks to speak directly

[0:27:25] Trustee Luckham: to the LTC?

[0:27:27] Voice 6: Yes, sure. I can do that. And there's also some attendees at the Gabriela boardroom

[0:27:33] Voice 6: that Sonia is helping to allow to speak if they choose to.

[0:27:38] Trustee Luckham: Okay, that's good. Well, thank you very

[0:27:40] Trustee Luckham: much thank you uh sonya for supporting that as well so um uh just because it's easier for me at

[0:27:47] Trustee Luckham: the moment i'm just going to ask those that are online um if you can i see a raised hand here and

[0:27:55] Trustee Luckham: a panelist the gabriella boardroom okay um so that's great so um perhaps then actually because

[0:28:01] Trustee Luckham: i see that hand up the gabriella boardroom i'm assuming that sonya and perhaps i'll just turn

[0:28:06] Trustee Luckham: it over to you and uh lisa you could bring her live and you could just introduce uh any of this

[0:28:13] Trustee Luckham: any of the folks in the building just to speak to the ltc today thank

[0:28:19] Voice 2: you good morning everyone

[0:28:20] Voice 2: suzanne jacobson um just a process question mr chair i see that you have um the minutes um

[0:28:28] Voice 2: coming up for adoption your draft minutes and i'm not quite sure if this is the place for me

[0:28:34] Voice 2: to mention things that i believe could have been missed from those minutes or will we have an

[0:28:39] Voice 2: opportunity to discuss that before you approve them why

[0:28:44] Trustee Luckham: don't you tell us right now um if you

[0:28:49] Trustee Luckham: think there's something missing and be very specific the date of them because we've got

[0:28:54] Trustee Luckham: quite a few here which is a little unusual we got three sets of minutes so the date and the section

[0:28:59] Trustee Luckham: and the particular remark the minutes are owned by the local trust committee and are carefully

[0:29:06] Trustee Luckham: crafted by our staff based upon what was heard at the meeting and recordings that were made of the

[0:29:12] Trustee Luckham: of the meetings and often it's not that it's often maybe not recalled 100 accurately what

[0:29:21] Trustee Luckham: happened but we do rely upon the recordings um to make sure we capture the detail uh often when

[0:29:28] Trustee Luckham: When public are speaking or others are speaking, we don't do verbatim minutes.

[0:29:31] Trustee Luckham: We really only record that somebody spoke on a particular topic and that action, certain

[0:29:39] Trustee Luckham: actions were taken.

[0:29:40] Trustee Luckham: So just as a tip there.

[0:29:43] Trustee Luckham: So please, if you have something, let's speak to that now.

[0:29:47] Voice 2: Thank you.

[0:29:48] Voice 2: Understood.

[0:29:49] Voice 2: It's from the special meeting held on Mudge Island, July 16th, 2024.

[0:29:55] Voice 2: 2024. And it is some one item that I believe has

[0:30:00] Voice 2: been missed so I can't tell you what section it was um but I'm sure um if I could ask uh through

[0:30:06] Voice 2: the chair to trustee Elliott um and uh trustee Yates for them to recall their memory a member

[0:30:15] Voice 2: of the community um spoke about the motion that was passed in April regarding um putting a hold

[0:30:23] Voice 2: on investigations um of the until the policies have was reviewed and the request was for um

[0:30:33] Voice 2: it to also include the bylaws and both trustee elliott and yates looked at each other and

[0:30:41] Voice 2: believed that it was um in that motion uh so they called upon uh stephen the planner to look he did

[0:30:49] Voice 2: read the motion out loud to the public and confirmed that it only stated the policies

[0:30:56] Voice 2: and it was our understanding that Trustee Elliott would bring it forward to have the motion

[0:31:04] Voice 2: however your governance deems changed rescinded or added a new motion to support that the bylaws

[0:31:11] Voice 2: would also be included in that motion so that was one and my final is it also I believe

[0:31:18] Voice 2: I believe when trustee Elliott wrapped up the meeting,

[0:31:22] Voice 2: she gave her takeaways and it was included in her takeaway.

[0:31:26] Voice 2: There was four or five takeaways that she was going

[0:31:29] Voice 2: to address and get back to us at,

[0:31:31] Voice 2: and those were not documented

[0:31:33] Voice 2: in the meeting minutes as well.

[0:31:35] Voice 2: Thank you.

[0:31:37] Trustee Luckham: Okay, thank you for that.

[0:31:39] Trustee Luckham: And so I unfortunately was unable to attend that meeting

[0:31:43] Trustee Luckham: as I was traveling back from the UK that couple of days.

[0:31:48] Trustee Luckham: So don't have any recollection myself.

[0:31:51] Trustee Luckham: But I do wonder, Lisa Millard, our minute taker, was that meeting recorded?

[0:31:59] Trustee Luckham: Or maybe Trustee Elliott recalls it was recorded?

[0:32:01] Trustee Luckham: Yes.

[0:32:02] Trustee Luckham: Okay.

[0:32:02] Trustee Luckham: So then what I'm going to ask then is that the two trustees that were in attendance,

[0:32:07] Trustee Luckham: when we get to the part of adoption of those particular minutes, if you feel that there's

[0:32:12] Trustee Luckham: a necessity to amend those minutes, that's our opportunity to do that based upon the

[0:32:16] Trustee Luckham: feedback we've just heard.

[0:32:17] Trustee Luckham: is that satisfactory to the trustees trustee elliot um

[0:32:23] Trustee Elliott: i would suggest this might take

[0:32:25] Trustee Elliott: more than one meeting uh i have reviewed the recording and i took some notes away for myself

[0:32:34] Trustee Elliott: because there were some action items that i wanted to make sure we followed up on um but i can't

[0:32:41] Trustee Elliott: verify you know in this meeting what were the four points for instance that i confirmed

[0:32:47] Trustee Elliott: So I might suggest that we can defer

[0:32:51] Trustee Elliott: until next meeting and look at it again, considering the points that were raised. So thank you for those.

[0:32:59] Trustee Elliott: There's

[0:33:00] Trustee Luckham: only three weeks between then and now.

[0:33:03] Trustee Luckham: So I understand certainly that if there's a desire to take any direction, that would

[0:33:08] Trustee Luckham: have to happen in a meeting and be concurred by the LTC.

[0:33:12] Trustee Luckham: And so that would ideally come later.

[0:33:14] Trustee Luckham: So let's consider that as we go forward.

[0:33:17] Trustee Luckham: And thank you for the remarks that you've made.

[0:33:20] Trustee Luckham: What you've said has also been recorded now.

[0:33:23] Trustee Luckham: So we can reflect upon that when we consider those minutes in the future.

[0:33:28] Trustee Luckham: So thank you for that, Toby.

[0:33:29] Trustee Luckham: Thank you to the speaker. I'll go back to the boardroom. Is there somebody else that

[0:33:33] Trustee Luckham: wishes to address the LTC?

[0:33:37] Voice 2: Yes, just to follow up, if I may, Mr. Chair, through you to Trustee

[0:33:41] Voice 2: Elliott. So just to confirm in regards to that motion that was made in April that I know you're

[0:33:49] Voice 2: going to look through the minutes, notes and the recording and the conversation will be there. I

[0:34:00] Voice 2: as a as a committee uh i'm at the time at the time there you couldn't do it sorry at the time

[0:34:07] Voice 9: um

[0:34:08] Voice 2: you couldn't make that motion because you didn't have quorum so that's what the

[0:34:13] Voice 2: conversation was so i just want to

[0:34:14] Voice 2: make sure well

[0:34:17] Trustee Elliott: okay um i am fully prepared to discuss this

[0:34:24] Trustee Elliott: today with the gabriel local trust committee because we have received um the correspondence

[0:34:31] Trustee Elliott: from MICA and we have now had this special meeting so I'm hoping that we

[0:34:38] Trustee Elliott: can advance a new resolution but I have not I can't say that we're going to do

[0:34:47] Trustee Elliott: that today but yes my intention is that we continue to work forward on this

[0:34:51] Trustee Elliott: project yep

[0:34:53] Voice 2: that's great no

[0:34:57] Trustee Luckham: further questions from myself thank you anybody

[0:35:00] Trustee Luckham: anybody else wish to address the LTC? I can't really.

[0:35:03] Voice 1: Yes. Yeah. Hi, it's John McCullough. I'm

[0:35:06] Voice 1: also here on behalf of MICA. And my question is, we haven't heard anything in response to

[0:35:17] Voice 1: our submission with respect to the bylaw enforcement policy. And so my question is,

[0:35:24] Voice 1: have the trustees had a chance to meet to consider it um and um have they consulted with staff

[0:35:33] Voice 1: we can tell you that we've heard from nobody um and had no response so we're we're a little

[0:35:40] Voice 1: disappointed that we haven't been able to advance the policy

[0:35:44] Trustee Luckham: sure um appreciate that and uh i can

[0:35:48] Trustee Luckham: offering apologies actually for it does take time and all of our discussions need to be held in open

[0:35:55] Trustee Luckham: public meetings like this one and we are going to discuss that letter today specifically. We were

[0:36:01] Trustee Luckham: late and I can apologize for that in responding to your initial letter back in June and that

[0:36:08] Trustee Luckham: you perhaps have not seen it actually only finally went out yesterday where we

[0:36:14] Trustee Luckham: did also note the

[0:36:15] Trustee Luckham: the reception of the most recent letter,

[0:36:18] Trustee Luckham: the recommendations with respect to the policy

[0:36:21] Trustee Luckham: and that we would be considering that today.

[0:36:25] Trustee Luckham: And so we don't meet independently

[0:36:27] Trustee Luckham: of any publicly available meeting.

[0:36:31] Trustee Luckham: And so we received that letter back in July

[0:36:37] Trustee Luckham: and now it's on our agenda today

[0:36:41] Trustee Luckham: and we will be discussing that and providing direction.

[0:36:44] Trustee Luckham: And there's also, as you will note in the agenda package, there is a bylaw enforcement policy amendments coming forward for Gabriola LTC with a specific section now added for Mudge Island.

[0:36:58] Trustee Luckham: And so I apologize if it's slower than you would like, but we are obligated through legislation to conduct this kind of business in public and we only meet monthly.

[0:37:11] Trustee Luckham: and so um here we are today and we will be discussing that is that all right thank you um

[0:37:18] Voice 1: and just one other question for trustee elliot i think one of the takeaways was that you were

[0:37:25] Voice 1: going to look into the question in the island's trust policy as to whether or not when a complaint

[0:37:33] Voice 1: was received it was mandatory to open an investigation um that staff has been interpreting

[0:37:42] Voice 1: it that way and our reading of the of the policy is that it's permissive and not mandatory so just

[0:37:51] Voice 1: just follow following up on that yep

[0:37:54] Trustee Elliott: um so i have emailed director cermak and our acting cao

[0:38:00] Trustee Elliott: julia mobs um with a lot of the details from this from the july 16th meeting and um i went back to

[0:38:09] Trustee Elliott: the recording to to sort of pull some of those sections so that we could really um get at the

[0:38:16] Trustee Elliott: may versus must um issue and so i am still waiting for a response because i think it's going to come

[0:38:23] Trustee Elliott: back to regional planning committee which is the body that is um looking over the new draft

[0:38:32] Trustee Elliott: policies and practices and the alignment with the ombudsperson's report and so that is it is

[0:38:39] Trustee Elliott: still a conversation piece um i have asked those questions but i think it's going to come back to

[0:38:45] Trustee Elliott: RPC and that it'll have to come to Trust Council for probably a decision. So it's definitely been

[0:38:53] Trustee Elliott: asked and I have asked to pull those public hearing folders as well for the discussion on

[0:39:00] Trustee Elliott: the 2019 amendment to the Mudge LUB because we had some, there was lots of concern over how that

[0:39:11] Trustee Elliott: process was done so yeah those two requests have been made thank

[0:39:16] Trustee Luckham: you thank you is there another

[0:39:19] Trustee Luckham: speaker in the room okay not hearing anybody i'm going to move then to those speakers online

[0:39:33] Trustee Luckham: and um ask anybody that has joined us online i see the list has grown a little bit um if you

[0:39:39] Trustee Luckham: can raise your hand then we will take you in the order in which it shows up on my screen

[0:39:45] Trustee Luckham: if you wish to speak so those attendees that have joined us is there anybody that wishes to speak

[0:39:51] Trustee Luckham: and you can raise your hand um there's a button at the bottom of the screen if you're on a telephone

[0:39:57] Trustee Luckham: i think it's star nine that or pound nine that gets you to raise your hand lisa millard can you

[0:40:05] Trustee Luckham: clarify the phone operation uh

[0:40:15] Voice 6: chair luckham i will do that momentarily i believe you're correct

[0:40:18] Voice 6: that it's pound nine but I'll just double check that right

[0:40:21] Trustee Luckham: so just pause a moment to allow people

[0:40:23] Trustee Luckham: to raise their hands I don't see any hands coming up so I'm going to just continue on with our

[0:40:33] Trustee Luckham: meeting agenda and this is the only opportunity for members of the public to engage with the LPC

[0:40:40] Trustee Luckham: we don't engage on business items that sit on the table of the trust committee generally and

[0:40:48] Trustee Luckham: And so we'll just give you one last opportunity to speak, if you wish.

[0:40:56] Trustee Luckham: All right, I'm going to continue.

[0:40:58] Trustee Luckham: There are no delegations today.

[0:41:02] Trustee Luckham: And now we're going to come to the minutes.

[0:41:04] Trustee Luckham: So we have local trust committee minutes dated June 27th for adoption.

[0:41:08] Trustee Luckham: And I'll just turn to trustees to see if there's any amendments that you think are necessary.

[0:41:13] Trustee Luckham: June 27th.

[0:41:17] Trustee Luckham: Susan Yates.

[0:41:18] Voice 4: Thank you, Chair Luckham.

[0:41:19] Voice 4: I don't think it's actually an error in the draft minutes, but on page seven of the draft minutes under bylaw enforcement and compliance manager summarizing the staff report, third bullet from the bottom, there is the phrase vexatious refers to false complaints.

[0:41:42] Voice 4: And I think certainly later on in the document, it seems that vexatious includes false complaints.

[0:41:52] Voice 4: So I actually think the minutes are correct, you know, from what happened, but I don't think that's actually a correct definition.

[0:42:03] Voice 4: But just wanted to bring that up.

[0:42:05] Voice 4: I don't think we actually need to correct the minutes.

[0:42:12] Trustee Luckham: Yeah.

[0:42:13] Trustee Luckham: Yeah. Okay. Well, if you consider that to be what was said at the meeting, then that's true.

[0:42:19] Trustee Luckham: Whether or not it's technically correct, I guess, does become a point

[0:42:24] Trustee Luckham: information. And I don't see Warren Dingman with us today. And so I think we'll just,

[0:42:32] Trustee Luckham: unless you wanted to defer these minutes for correct technical correction, then I would just

[0:42:37] Trustee Luckham: suggest we adopt them all right no other amendments to june 27th then i'll take it

[0:42:45] Trustee Luckham: then that the minutes be adopted as presented so let's uh by general consent so let's go to

[0:42:50] Trustee Luckham: local trust committee special meeting minutes dated july the 4th they're here for adoption

[0:42:55] Trustee Luckham: trustees any amendments there again susan yates thanks

[0:43:04] Voice 4: chair look um it's it's not again it's

[0:43:07] Voice 4: not an amendment but it's a question so on page two of those draft minutes from our special meeting

[0:43:15] Voice 4: the third bullet down no second bullet down it talks about development permit areas will be

[0:43:22] Voice 4: reviewed in the fall and will include looking at guidelines implemented in other local trust areas

[0:43:28] Voice 4: which is great i remember us talking about that but later on we did make a motion um at the very

[0:43:35] Voice 4: end of the meeting to develop a budget and a business case for dpa work so i'm i guess i'm

[0:43:43] Voice 4: just wondering and perhaps um perhaps uh planner zupanets might be able to help with this can we

[0:43:51] Voice 4: review these in the fall without that budget being developed because that is a concern of mine

[0:43:59] Voice 4: okay

[0:44:05] Trustee Luckham: so i guess then you're asking that if that budget is not approved we what we would still be

[0:44:10] Trustee Luckham: able to continue to do is that the case yes yeah

[0:44:14] Trustee Luckham: thank you sonya zupanet planner over to you can

[0:44:17] Voice 4: you

[0:44:17] Planner Zupanec: hear me okay yeah uh i think there would need to be a business case if this was request for a

[0:44:26] Planner Zupanec: business case that you would need to see this by the fall in order for any other council-wide

[0:44:33] Planner Zupanec: committees to consider and approve regional planning finance committee so perhaps the planner

[0:44:40] Planner Zupanec: is working on a business case to present to the local trust committee in the fall

[0:44:44] Planner Zupanec: for consideration of next steps and that would trigger the actual work to be initiated

[0:44:51] Planner Zupanec: but no the work wouldn't be initiated if it's not part of your project scope under the current

[0:44:57] Planner Zupanec: fiscal project charter so the other option would be to amend your current fiscal project charter

[0:45:03] Planner Zupanec: that expires at the end of March to incorporate the drafting of that work but that would then

[0:45:11] Planner Zupanec: take away from whatever other objectives and in scope activities you had planned between now and

[0:45:15] Planner Zupanec: March which based on what's on the agenda today it's quite a bit of work yeah so you may have to

[0:45:22] Voice 1: wait

[0:45:22] Planner Zupanec: to see what that business case looks like see if it gets approved and once that budget's

[0:45:28] Planner Zupanec: approved and the work is actually commenced in the following fiscal okay

[0:45:33] Voice 4: i do know that um uh

[0:45:34] Voice 4: planner chadwicks is working i'm pretty sure she said she was working on a business case

[0:45:40] Voice 4: uh to submit i'm just hoping that we do get it in time to start looking at these

[0:45:47] Voice 4: in the fall so that was just my concern okay

[0:45:52] Planner Zupanec: i think yeah your september 5th meeting will

[0:45:55] Planner Zupanec: we'll likely give you that clarity.

[0:45:58] Planner Zupanec: It's either on the agenda or it isn't.

[0:45:59] Planner Zupanec: So then there needs to be a next steps contingency

[0:46:01] Planner Zupanec: if that's a priority item.

[0:46:04] Trustee Luckham: Yeah.

[0:46:04] Trustee Luckham: Thank you.

[0:46:05] Trustee Luckham: I would anticipate that that is in stream

[0:46:08] Trustee Luckham: and we'll end up here.

[0:46:10] Trustee Luckham: And just noting,

[0:46:12] Trustee Luckham: seeing as we've talked about budget here

[0:46:14] Trustee Luckham: and Vice Chair Elliott on Executive Committee,

[0:46:17] Trustee Luckham: we will be aware of this.

[0:46:19] Trustee Luckham: There are some changes associated

[0:46:20] Trustee Luckham: with LTC budget preparation

[0:46:22] Trustee Luckham: that we can expect to see

[0:46:23] Trustee Luckham: that is going to seek more clarity in some of these areas and provide the opportunity for

[0:46:30] Trustee Luckham: the LTC to be much more engaged in perhaps the detail of what the budgets are and the

[0:46:39] Trustee Luckham: requests for funding associated with number and frequency of meetings and in-person and

[0:46:48] Trustee Luckham: non-in-person attendance and all that sort of stuff. But business cases will also be part of

[0:46:54] Trustee Luckham: that detail has been requested by financial planning committee with respect to the corporate

[0:47:00] Trustee Luckham: plan process that we're developing. So I think we're going to anticipate a different budget cycle,

[0:47:06] Trustee Luckham: ideally early conversation so that we can be well prepared and anticipate what

[0:47:12] Trustee Luckham: what a well-supported business case would provide

[0:47:15] Trustee Luckham: in terms of budget to the LTC.

[0:47:17] Trustee Luckham: So just a bit of information.

[0:47:21] Trustee Luckham: Looking forward to this budget cycle, actually.

[0:47:25] Trustee Luckham: Did you have any additional remarks there, Vice Chair Elliott?

[0:47:28] Trustee Luckham: You were privy to that conversation.

[0:47:33] Trustee Luckham: Okay, so then let's go then to adoption.

[0:47:40] Trustee Luckham: Yeah, I think it was just details you were raising there.

[0:47:42] Trustee Luckham: So let's go to adopting the special meeting minutes

[0:47:46] Trustee Luckham: minutes of July the 4th, as presented by general consent, if that's all right. Okay, so that's

[0:47:53] Trustee Luckham: adopted then. And so local trust committee special meeting minutes dated July the 16th, 2024.

[0:47:59] Trustee Luckham: That's the meeting that took place on Mudge Island. And again, I'll say I'm really sorry to

[0:48:04] Trustee Luckham: have not been able to attend that. I look forward to a future meeting on your island as this

[0:48:09] Trustee Luckham: engagement process continues um and i think this there's some suggested edits maybe more detail

[0:48:17] Trustee Luckham: required um and the suggestion is perhaps to defer those minutes to our next meeting so uh other than

[0:48:24] Trustee Luckham: that do we need to discuss those minutes any further at this time trustee elliott i

[0:48:32] Trustee Elliott: had a few

[0:48:33] Trustee Elliott: notes that um i just wanted to clarify but if we're going to defer perhaps i can um

[0:48:41] Trustee Elliott: I'll chat with Trustee Yates and the minute taker

[0:48:45] Trustee Elliott: and just confirm those items.

[0:48:48] Trustee Elliott: So yeah,

[0:48:48] Trustee Luckham: I have some questions as well.

[0:48:50] Trustee Luckham: We

[0:48:50] Trustee Elliott: can just deal with

[0:48:50] Trustee Luckham: it contextually

[0:48:51] Trustee Luckham: all in the same conversation.

[0:48:53] Trustee Luckham: Okay.

[0:48:54] Trustee Luckham: So let's defer the minutes dated July the 16th

[0:48:57] Trustee Luckham: to our August, sorry, not August,

[0:49:02] Trustee Luckham: our September 5th meeting by general consent.

[0:49:06] Trustee Luckham: And I thank you for that.

[0:49:08] Trustee Luckham: And I'm thankful to the member of the public there,

[0:49:11] Trustee Luckham: much island um for their remarks and that will be taken into consideration as well so that moves us

[0:49:18] Trustee Luckham: out of minutes and moves us to business arising from the minutes and that uh we have that report

[0:49:24] Trustee Luckham: from august the first um and um i don't who do we have here just oh i see warren dingman has joined

[0:49:32] Trustee Luckham: us and uh as well that's great thank you warren and um follow-up action list um sonya do you have

[0:49:40] Trustee Luckham: any late updates to that from the report from august the first at any time

[0:49:46] Planner Zupanec: just one related

[0:49:49] Planner Zupanec: to the covenant for the commons legal review was completed in june and so follow-up from staff to

[0:49:56] Planner Zupanec: the local trust committee is pending okay

[0:49:58] Trustee Luckham: all right so trustees do you have any questions

[0:50:02] Trustee Luckham: about any of the items on the follow-up action list from august uh susan yates and then trustee

[0:50:10] Trustee Luckham: Elliott.

[0:50:12] Voice 4: Thank you, Chair. Let Trustee Elliott go ahead because I just wanted to make a note about

[0:50:18] Voice 4: what Sonia just told us. Thank you. Okay. Trustee Elliott.

[0:50:22] Trustee Elliott: Thank you. So item on page 21,

[0:50:27] Trustee Elliott: the number two, the dust and bone screening. It's actually an update from me that we're still

[0:50:32] Trustee Elliott: working on the date for September or October. And perhaps I could ask either of you two if you want

[0:50:40] Trustee Elliott: to work with me on that we have a bunch of community groups um sort of ready to go

[0:50:46] Trustee Elliott: organizing that screening um but i think as i've noted before the the funds for it uh had

[0:50:55] Trustee Elliott: essentially expired so we would have to request more funds from the communications budget um and

[0:51:01] Trustee Elliott: be working with director freighter on that but that's still coming um the next item

[0:51:09] Trustee Elliott: this letter from the LTC about provincial direction to aid the Gabriel Local Trust

[0:51:16] Trustee Elliott: Committee that has been raised at executive committee as sort of a broader advocacy issue

[0:51:21] Trustee Elliott: and so I think we're addressing that not at the local trust committee level but it's not

[0:51:31] Trustee Elliott: yeah we're still working on that and I wanted to ask about correspondence on our major project

[0:51:39] Trustee Elliott: So the OCP review on the website, I don't see the letters that we referenced, and I'm assuming they went into the planner's files.

[0:51:51] Trustee Elliott: But I'm wondering if we might update the website with those letters from J&C Johnston.

[0:51:58] Trustee Elliott: in um i'd like to see all the letters that we receive on that pertain to the ocp review

[0:52:06] Trustee Elliott: including the dark sky um request and the emily carrington letter that we discussed last meeting

[0:52:16] Trustee Elliott: to do with housing so i'm wondering if we can ask staff to have all that correspondence put

[0:52:22] Trustee Elliott: put in the correspondence page I didn't folder I didn't see it there sure

[0:52:28] Planner Zupanec: I can make it up for

[0:52:29] Planner Zupanec: that through our

[0:52:31] Trustee Elliott: web hosting and then the sort of the last one item sorry second to last on 23

[0:52:41] Trustee Elliott: the um dvp 2023.3 I'd like to raise this for discussion um at our next meeting

[0:52:52] Trustee Elliott: because I think the process has we have some work to do to sort of shepherd a better process

[0:53:03] Trustee Elliott: I've had a conversation with the applicant and so I'd like to talk to staff and see if we can have

[0:53:08] Trustee Elliott: some options brought forward about this application for next meeting I've already given

[0:53:17] Trustee Elliott: RPM general a heads up about that so we're going to discuss it this week

[0:53:20] Trustee Luckham: right so obviously we're

[0:53:24] Trustee Luckham: waiting for the approving officer to come back to us as a formal process sonya do you have any

[0:53:29] Trustee Luckham: remarks or advice or something that's

[0:53:32] Trustee Elliott: not the the approving officer it's the um the miller

[0:53:35] Trustee Elliott: the woodshed in the setback

[0:53:37] Trustee Luckham: oh i see i'm sorry

[0:53:38] Trustee Elliott: dvp yeah oh

[0:53:40] Trustee Luckham: right i understand

[0:53:43] Trustee Luckham: now yeah okay great

[0:53:44] Trustee Luckham: so let's um yeah so if you want to uh advance that through renee to get onto our future agenda

[0:53:53] Trustee Luckham: that'd be good susan yates okay

[0:53:56] Voice 4: thank you chair welcome and thanks uh trustee elliott for bringing

[0:53:58] Voice 4: up the correspondence that we have received regarding ocp i too would like to see it all

[0:54:04] Voice 4: posted um when we receive it um my question relates to the progress saying zero percent

[0:54:16] Voice 4: um on the follow-up action report um on the ocp the major project ocp

[0:54:23] Voice 4: I know we're past the zero percent, and of course it does say in progress,

[0:54:28] Voice 4: but I'm wondering why does it say zero percent?

[0:54:35] Planner Zupanec: I'm not sure.

[0:54:36] Planner Zupanec: I can't speak to why that hasn't been updated to reflect that this has been

[0:54:39] Planner Zupanec: on your agenda for many months, and it's on today.

[0:54:42] Planner Zupanec: Lots of work has been done to meet.

[0:54:44] Planner Zupanec: I'll make a note for the planner to investigate and update.

[0:54:50] Voice 4: Okay.

[0:54:50] Voice 4: And my question relates to the other issues on the follow-up action report.

[0:54:55] Voice 4: report. The webinar regarding bylaw enforcement on Mudge, well, one was already done. So that's

[0:55:02] Voice 4: well past zero percent. And then, you know, the OCP LUB project, again, it says, well, they all

[0:55:12] Voice 4: say zero percent. So there must be just some sort of maybe a city view adaptation glitch or something

[0:55:18] Voice 4: like that.

[0:55:19] Trustee Luckham: Actually, I think this is just a new thing that came up in the last, not more than 60

[0:55:24] Trustee Luckham: days ago it became apparent to us at executive committee and i think likely unless somebody

[0:55:30] Trustee Luckham: actually updates that uh probably the default is zero and until somebody looks at that file again

[0:55:36] Trustee Luckham: it probably doesn't get updated so um i would suggest that will evolve over time and sonia

[0:55:42] Trustee Luckham: do you have any remarks associated with the progress it's a new uh it's a new indicator

[0:55:47] Trustee Luckham: indicator i don't have anything

[0:55:50] Trustee Luckham: to add yeah i think we're figuring that out

[0:55:54] Voice 4: because on the

[0:55:56] Voice 4: same page there's a hundred percent a hundred percent a hundred percent and then zero percent

[0:56:00] Voice 4: and zero percent it just doesn't make sense it

[0:56:03] Trustee Elliott: depends on the staff person who's inputting it

[0:56:06] Trustee Elliott: and it is a new modules so i don't think every staff person has you know gotten to updating it

[0:56:14] Trustee Elliott: it so okay let's

[0:56:16] Trustee Luckham: be patient with that one we also have not the opportunity it would over the entire

[0:56:21] Trustee Luckham: trust area it would be an enormous piece of work to actually update specifically every follow-up

[0:56:28] Trustee Luckham: action list item to fill that field so i think it's just over time we'll see it get populated

[0:56:33] Trustee Luckham: maybe it would be better if it was just blank but

[0:56:36] Voice 9: you're

[0:56:37] Trustee Luckham: correcting your assumption it'll come with

[0:56:40] Trustee Luckham: time okay anything else on the follow-up action list okay um next item then on our agenda uh no

[0:56:58] Trustee Luckham: applications and referrals today but local trust committee projects the major project gabriella

[0:57:03] Trustee Luckham: island comprehensive official community plan land use bylaw uh fall engagement options uh we have a

[0:57:11] Trustee Luckham: staff report before us from Nerissa. Is Nerissa with us or Sonia, are you going to take this?

[0:57:17] Planner Zupanec: I'll be presenting on her behalf

[0:57:19] Planner Zupanec: and taking any direction back. So when she's back mid

[0:57:23] Planner Zupanec: to late August, she can proceed.

[0:57:26] Trustee Luckham: Right. And so this is an RFD, despite it saying

[0:57:31] Trustee Luckham: staff report, because there is a recommendation for a decision there. So you want to introduce

[0:57:37] Trustee Luckham: since I was signing.

[0:57:39] Planner Zupanec: Sure. It is a staff report and it does have

[0:57:41] Planner Zupanec: one recommendation regarding the

[0:57:44] Planner Zupanec: endorsement from the

[0:57:45] Planner Zupanec: Local Trust Committee today for this

[0:57:47] Planner Zupanec: engagement process draft schedule, which

[0:57:49] Planner Zupanec: is the first table on page two

[0:57:51] Planner Zupanec: of the report.

[0:57:53] Planner Zupanec: So we can just go directly to that.

[0:57:56] Planner Zupanec: The

[0:57:57] Planner Zupanec: key points for discussion today

[0:57:59] Planner Zupanec: are to ensure that

[0:58:01] Planner Zupanec: the organizations that are being

[0:58:03] Planner Zupanec: invited, that the Local Trust Committee

[0:58:04] Planner Zupanec: has vetted these and indicating if there's

[0:58:07] Planner Zupanec: any that you wish to be including in progress um the actual sorry we just needed a mute

[0:58:14] Planner Zupanec: that the focus group conversations timeline the third column if there's

[0:58:25] Planner Zupanec: any recommendations around timing for those focus groups times of day

[0:58:31] Planner Zupanec: and really the local trust committee's decisions and discussions around those topic areas

[0:58:36] Planner Zupanec: is there's a proposed timeline starting this winter fall winter and into early next year

[0:58:42] Planner Zupanec: before the end of the fiscal um and beyond so this would be an excellent opportunity for your

[0:58:48] Planner Zupanec: project planner to understand whether there's any issues concerns anything missing so that

[0:58:54] Planner Zupanec: the team can proceed with preparing discussion papers for each of these topics having those

[0:59:00] Planner Zupanec: available to the participants uh in those organizations or nations and scheduling those

[0:59:08] Planner Zupanec: actual meetings and then providing the summary reports back so i am here to basically record

[0:59:15] Planner Zupanec: any and all direction from the local trust committee today there's a recommendation that's

[0:59:20] Planner Zupanec: page one of the report that the planner is seeking or the alternates are that you not proceed with

[0:59:27] Planner Zupanec: this form of engagement discussion papers could still be posted to the web and a very different

[0:59:32] Planner Zupanec: approach could be used for soliciting input on those topics um but this is what is being

[0:59:39] Planner Zupanec: recommended at this time thank

[0:59:45] Trustee Luckham: you uh susan yates peter

[0:59:49] Voice 4: i can't hear your voice oh

[0:59:52] Trustee Luckham: susan yates oh

[0:59:53] Voice 4: thank you now i can't thank you um yeah this is great i really appreciate this and i

[1:00:00] Voice 4: very much appreciate that um i know i did send in some suggestions to planner chadwick and i see

[1:00:05] Voice 4: them in there as far as groups possible groups i know there's lots of others um and i'm and i'm

[1:00:13] Voice 4: planner zupanets you might not know this i also sent to um planner chadwick the date that i would

[1:00:20] Voice 4: be available at some of the public events but i didn't hear back from her um and i'm just

[1:00:28] Voice 4: wondering if it's just because she's on vacation and should i just wait because i'm not sure whether

[1:00:33] Voice 4: i should put these on my calendar or not

[1:00:36] Planner Zupanec: yeah i think

[1:00:39] Voice 4: you'll just need to wait okay that's good

[1:00:41] Voice 4: advice thank you okay

[1:00:46] Trustee Luckham: uh trustee elliot um

[1:00:51] Trustee Elliott: so i have a few thoughts on the topic and focus group

[1:00:57] Trustee Elliott: conversations. Just noting just above in the page 26 of the report that we're also inviting

[1:01:07] Trustee Elliott: individuals who identify themselves to staff trustees or through the survey. We'll also

[1:01:12] Trustee Elliott: receive an invitation to the focus group meeting. I'm concerned that some of these topics with the

[1:01:20] Trustee Elliott: the number of groups and potentially individuals attending are going to be huge.

[1:01:28] Trustee Elliott: And the purpose of this is for participation of, you know, local knowledge holders and

[1:01:37] Trustee Elliott: people who've been doing work in this space.

[1:01:40] Trustee Elliott: But if we get, you know, five people from GALT, Growls, Sustainable Gabriela, Climate

[1:01:47] Trustee Elliott: Climate 12, 12, 12, GILs, and five participants,

[1:01:51] Trustee Elliott: it's going to be a huge group.

[1:01:54] Trustee Elliott: And I think that's pretty unmanageable for one facilitator.

[1:01:59] Trustee Elliott: I think effective focus group discussions are usually limited to eight to 10

[1:02:04] Trustee Elliott: participants.

[1:02:07] Trustee Elliott: So we might want to consider for some of these larger topics,

[1:02:13] Trustee Elliott: like the suitable land analysis, water balance.

[1:02:15] Trustee Elliott: do we want to have three facilitators and three different groups if say there's 30 people

[1:02:22] Trustee Elliott: interested in participating um that would be one thought um we may have missed out the gabriella

[1:02:36] Trustee Elliott: housing society uh they'd probably be interested in participating in the housing policies

[1:02:40] Trustee Elliott: policies discussion maybe density transfer and density bank and another topic that i don't know

[1:02:55] Trustee Elliott: if we i don't know if it's suitable for focus group discussion but marine and foreshore protection

[1:03:03] Trustee Elliott: um perhaps that's covered under environmental dpas but it just seems to me there's a lot in

[1:03:10] Trustee Elliott: those two categories suitable land analysis water balance ecosystems policies and environmental

[1:03:15] Trustee Elliott: mental DPA options to be covered in essentially two months. So I think we might need to break

[1:03:27] Trustee Elliott: this down a little bit more and think about the invite list and how to make sure that people who

[1:03:36] Trustee Elliott: are coming can participate. And it's not just going to be, you know, too large of a group to

[1:03:44] Trustee Elliott: to be effective.

[1:03:53] Trustee Luckham: Perhaps, Sonia, I realize this isn't your file,

[1:03:56] Trustee Luckham: but do you have the opportunity for any reflection

[1:03:59] Trustee Luckham: or advice on how we might proceed on those topics?

[1:04:02] Trustee Luckham: And then we'll come back to Susan.

[1:04:05] Planner Zupanec: Yeah, I'll take this back to the planning team

[1:04:09] Planner Zupanec: and the planner that's leading it.

[1:04:10] Planner Zupanec: And I'm sure that if there's any questions,

[1:04:13] Planner Zupanec: she can contact you both directly prior to your September meeting and have a plan in place so

[1:04:21] Planner Zupanec: these are great comments seems logical and reasonable we would concur with a smaller group

[1:04:26] Planner Zupanec: is the whole point of a focus group is that it is much more focused and manageable for one

[1:04:32] Planner Zupanec: facilitator and I'm not sure that anyone was anticipating having three facilitators

[1:04:36] Planner Zupanec: is even available or resourced for these sessions.

[1:04:42] Trustee Luckham: Okay, thank you.

[1:04:44] Trustee Luckham: Susan Yates?

[1:04:46] Voice 4: Thank you, Chair.

[1:04:47] Voice 4: And thanks, Trustee Elliott, for your comments.

[1:04:49] Voice 4: I agree.

[1:04:51] Voice 4: I looked at these large, very important topics, and I thought, oh, if we get all of the interested

[1:04:57] Voice 4: people, it's going to be, they will be too big.

[1:05:01] Voice 4: They will be too big for focus groups.

[1:05:03] Voice 4: groups. So my other thought is, I definitely want to see a separate section for marine and

[1:05:11] Voice 4: foreshore protection. Yes, it could be included under ecosystem policies, but we've had,

[1:05:17] Voice 4: that is just such an important issue for us. And we've had lots of comments over the years

[1:05:23] Voice 4: about, you know, why don't you have, even on council, why don't you have a marine and foreshore

[1:05:28] Voice 4: committee for example so i would be i would be inclined to you know endorse this um as a

[1:05:36] Voice 4: recommendation as the recommendation says knowing that we would have to think more about how to do

[1:05:45] Voice 4: the focus groups because they are going to be too cumbersome but i would not endorse this unless we

[1:05:51] Voice 4: we actually could amend it

[1:05:55] Voice 4: to have a marine and foreshore protection topic.

[1:06:04] Trustee Luckham: Okay, thank you.

[1:06:05] Trustee Luckham: So that leads me to the question in my mind

[1:06:08] Trustee Luckham: is what to do about a recommendation

[1:06:10] Trustee Luckham: for endorsement here.

[1:06:12] Trustee Luckham: Clearly there's some questions

[1:06:15] Trustee Luckham: about the scope and process and topics.

[1:06:19] Trustee Luckham: So Sonia, again, obviously not your file,

[1:06:24] Trustee Luckham: but what recommendation do you have for us?

[1:06:27] Trustee Luckham: Do we need to make this recommendation today?

[1:06:29] Trustee Luckham: And if we are gonna make a recommendation to endorse it,

[1:06:33] Trustee Luckham: do we need to include in that motion

[1:06:37] Trustee Luckham: something around the notion of expanding the topics list

[1:06:43] Trustee Luckham: and providing greater levels of facilitation

[1:06:48] Trustee Luckham: for large numbers of people?

[1:06:49] Trustee Luckham: Over to you.

[1:06:51] Trustee Luckham: And then I see Trustee Elliot's hand up.

[1:06:54] Planner Zupanec: So I'm

[1:06:55] Trustee Luckham: just noting in the

[1:06:55] Planner Zupanec: staff report, one of the alternatives is to make any changes to the actual proposed process, which I would anticipate may also include the subject or topic areas being more descriptive.

[1:07:06] Planner Zupanec: I don't think it was intentional to lose marine forestry issues, but rather include them in the broader environmental protection piece.

[1:07:15] Planner Zupanec: So if you'd like those to be explicitly separated out, this would be the time to provide that formal resolution as part of the endorsement.

[1:07:24] Planner Zupanec: So you can make a change to this and then endorse it as amended today.

[1:07:29] Voice 9: It's

[1:07:29] Planner Zupanec: also different with this, but smaller group sizes, focused discussions, and marine and forestry areas being separated out.

[1:07:39] Planner Zupanec: So those are very reasonable amendments that the planner can take into consideration as they schedule out how this is going to be rolled out between the winter and the spring.

[1:07:51] Planner Zupanec: And that's super helpful.

[1:07:53] Planner Zupanec: It's just being really specific today about the types of things you're expecting to see,

[1:07:57] Planner Zupanec: and there's still room and opportunity for discussion, process-related discussion between

[1:08:02] Planner Zupanec: the meetings as well.

[1:08:03] Planner Zupanec: So if there's more clarification required September 5th, that'll come back to you.

[1:08:09] Trustee Luckham: Okay, thank you for that advice.

[1:08:11] Trustee Luckham: So I see that Lisa has highlighted alternates there, item two.

[1:08:18] Trustee Luckham: And so I'll turn to trustees, and Trustee Elliott, your hand is up.

[1:08:22] Trustee Luckham: what is your desire here what would you like to do with this recommendation i'm

[1:08:28] Trustee Elliott: not quite ready

[1:08:29] Trustee Elliott: to move a recommendation i'd like to have some more discussion on the dates and times work best

[1:08:34] Trustee Elliott: for which focus group meetings and the

[1:08:36] Trustee Elliott: composition of those focus groups uh are there groups missing

[1:08:40] Trustee Elliott: i did note the gabriella housing society might want to be invited um yes my answer is i'd like

[1:08:49] Trustee Elliott: to attend focus group meetings what days and times work best i'd say late afternoons um sort

[1:08:57] Trustee Elliott: of around the 4 30 bridge time or evenings weekends in the fall perhaps might be good

[1:09:05] Trustee Elliott: and then another thought about the organizations to invite and this is just an idea would it be

[1:09:17] Trustee Elliott: Maybe better to say that there's, you know, 10 seats at the table. We invite two members or two representatives from these four groups. And we're looking for a youth representative and someone who represents families or a young family, for instance.

[1:09:42] Trustee Elliott: So that there's, yeah, just a more diverse representation. It's not just everybody who's focused on ecosystem protection shows up to the suitable land analysis. Well, that's not what suitable land analysis is all about.

[1:09:59] Trustee Elliott: out, it's also considering, you know, housing and water. So people who are going to live in

[1:10:07] Trustee Elliott: this community, as in children and families, probably should be at that table. So can we

[1:10:14] Trustee Elliott: structure it? Or is the planner willing to consider more limited focus groups with a sort

[1:10:22] Trustee Elliott: of a membership or a participation categories? I don't know how that would work. And I don't

[1:10:28] Trustee Elliott: want to limit participation anyway um but we're going to get a preponderance of engaged community

[1:10:36] Trustee Elliott: members from organizations we know that it's going to be a struggle to get families youth

[1:10:42] Trustee Elliott: and representatives from other demographics and i know that you know punner chadwick has

[1:10:48] Trustee Elliott: said we're going to do outreach this summer for families and youth who are underrepresented

[1:10:53] Trustee Elliott: representative underrepresented um but i'm just wondering if yeah what are your thoughts on

[1:11:00] Trustee Elliott: on that trustee yates or or planer zupanak or anyone else yeah

[1:11:07] Voice 4: i don't want to i don't want

[1:11:09] Voice 4: to deter anyone from attending any of these focus group conversations i have a feeling i think

[1:11:17] Voice 4: probably the best way to do that is to really make sure we have enough of them and i think it's

[1:11:24] Voice 4: it's going to be difficult trying to get everybody we'd like to to come to be able to attend

[1:11:31] Voice 4: um but

[1:11:35] Trustee Elliott: the purpose of a focus group isn't to have everybody attend the purpose of a focus

[1:11:39] Trustee Elliott: group is to get a representative voice yeah

[1:11:42] Voice 4: i agree um

[1:11:43] Trustee Elliott: to speak to the issues and to give really

[1:11:46] Trustee Elliott: quality information it's not to have a town hall meeting right yeah so we can structure this to say

[1:11:55] Trustee Elliott: we want to be inclusive and have those voices at the table um how do we do it so that it's

[1:12:03] Trustee Elliott: participatory for as many ages and representative groups as possible is my question because there's

[1:12:11] Trustee Elliott: other ways to participate there's going to be surveys there's going to be yeah you know there's

[1:12:15] Voice 4: all kinds of other things we can limit numbers to 10 we can say 10 is an ideal number for a focus

[1:12:20] Voice 4: focus group and your

[1:12:22] Voice 4: group if your group is wanting to attend could you pick you know two

[1:12:27] Voice 4: people or whatever we can ask

[1:12:29] Voice 4: that um as far as focus groups um i hate to leave this meeting and

[1:12:37] Voice 4: not endorse at least going ahead um you know with an engagement plan because generally it it's it's

[1:12:47] Voice 4: well you know it's good it's just missing some things um but i as i said earlier i don't want

[1:12:53] Voice 4: to endorse it without that marine and foreshore protection topic i think that will actually help

[1:12:59] Voice 4: us in you know not having everybody come to one or two meetings um yeah

[1:13:07] Trustee Elliott: so we could

[1:13:09] Trustee Elliott: make recommendations and then the planner schedules that in as as you know um as there

[1:13:17] Trustee Elliott: are able yeah um let's see so i do agree that focus group engagements are great so in principle

[1:13:30] Trustee Elliott: the schedule looks great i do agree that marine and foreshore protection

[1:13:35] Trustee Elliott: is a separate topic and i'd like to see that separated out and could we request

[1:13:47] Trustee Elliott: request that the planner limits the focus groups to a number of around 10 for the, you know, best

[1:14:00] Trustee Elliott: possible participation, and then structure it, you know, work with the invited groups and other

[1:14:08] Trustee Elliott: members of the public to, yeah, to schedule that out. I don't think it'll be difficult. Everyone

[1:14:19] Trustee Elliott: is going to have a chance to participate it's just you know to get really good feedback you need to

[1:14:26] Trustee Elliott: have a very focused discussion so these

[1:14:31] Planner Zupanec: are all reasonable through the share of reasonable requests

[1:14:34] Planner Zupanec: and further clarification that's super helpful so and

[1:14:37] Voice 4: i know another thing is that you know the

[1:14:39] Voice 4: questions that narissa asked of us as trustees was what days and times work best would the ltc

[1:14:46] Voice 4: like to attend yes we i certainly would you know and are there groups missing well i think uh both

[1:14:53] Voice 4: trustee elliot and i have have sent you know some answers ideas suggestions to planner chadwick and

[1:15:00] Voice 4: i'm assuming even if we adopt this amended um recommendation today we would still be in contact

[1:15:08] Voice 4: with planner chadwick to say oh hey here's another group oh here's a

[1:15:12] Voice 4: person you know i'm assuming

[1:15:14] Voice 4: that would all be just fine yeah the intent

[1:15:17] Planner Zupanec: today is to provide some clarity that you're comfortable

[1:15:20] Planner Zupanec: with this it is still draft and a work in progress as the planners resources and logistics uh and all

[1:15:28] Planner Zupanec: those other pieces come together there will be some changes that have to be made so we can't set

[1:15:33] Planner Zupanec: this so it's very helpful to have a resolution that drafts it in principle with the suggested

[1:15:41] Planner Zupanec: amendments as discussed and you can list those I've got them captured as well

[1:15:46] Planner Zupanec: wonderful if

[1:15:50] Trustee Elliott: we just summarize that with the recommended amendments as discussed

[1:15:54] Trustee Elliott: that would suffice we're

[1:15:58] Planner Zupanec: gonna she'll be watching the recording she'll be looking at the minutes

[1:16:00] Planner Zupanec: she'll receive my notes great question that any of

[1:16:03] Planner Zupanec: us so great

[1:16:05] Trustee Elliott: okay as long as children and youth

[1:16:08] Trustee Elliott: and families are represented and have a seat at the table i'm very happy yeah

[1:16:14] Planner Zupanec: the effort will be

[1:16:14] Planner Zupanec: made for sure for sure there's no guarantee around that participation piece because we know that

[1:16:20] Planner Zupanec: these are important topics for people fall winter is also really difficult for families as they're

[1:16:24] Planner Zupanec: transitioning back to school and summer so we do our best your planner is well versed and

[1:16:32] Planner Zupanec: the challenges around the under-representation of engagement typically on this island so

[1:16:38] Planner Zupanec: So, yeah, this will be

[1:16:40] Voice 4: addressed to the best of our ability.

[1:16:42] Voice 4: So do we need to actually make a motion for that amended recommendation?

[1:16:48] Voice 4: Ideally,

[1:16:49] Planner Zupanec: there's a motion to endorse this.

[1:16:54] Planner Zupanec: And you may, in the comments, just note that several recommendations were made for the planner to consider including.

[1:17:03] Planner Zupanec: And that will be sufficient.

[1:17:05] Planner Zupanec: Again, this is not a project charter.

[1:17:07] Planner Zupanec: this is not a fiscal output where we need very specific direction we just need though to give

[1:17:13] Planner Zupanec: the public confidence that at today's meeting you reviewed this you're comfortable with this

[1:17:17] Planner Zupanec: yes it's not perfect it wasn't meant to be um we got your input and that's that's all we need to

[1:17:25] Planner Zupanec: work through the rest of august and be prepared for september so at your september meeting you'll

[1:17:30] Planner Zupanec: you'll be getting likely an update

[1:17:32] Planner Zupanec: on the more refined elements of this work plan.

[1:17:41] Trustee Luckham: Vice Chair,

[1:17:43] Trustee Elliott: oh sorry, Trustee Elliot.

[1:17:44] Trustee Elliott: I'm happy to move that the Gabriola Island

[1:17:47] Trustee Elliott: Local Trust Committee endorsed the Gabriola OCP

[1:17:50] Trustee Elliott: LUB review 2024 fall engagement process

[1:17:55] Trustee Elliott: and draft schedule with recommended amendments

[1:17:58] Trustee Elliott: for the planner to consider as discussed.

[1:18:03] Voice 4: I'll second that.

[1:18:05] Trustee Luckham: Excellent.

[1:18:06] Trustee Luckham: Thank you.

[1:18:06] Trustee Luckham: So it's newly moved and seconded.

[1:18:09] Trustee Luckham: Is there any further discussion?

[1:18:12] Trustee Luckham: No.

[1:18:13] Trustee Luckham: Okay.

[1:18:13] Trustee Luckham: I'll just make a remark that, of course, this is focus groups, you know, topic experts,

[1:18:20] Trustee Luckham: so to speak, or other parties that have knowledge that they want to bring to the table, but

[1:18:26] Trustee Luckham: it's clearly not the last opportunity where the public will have the opportunity to engage.

[1:18:30] Trustee Luckham: and so uh this is focused and uh looking forward to um seeing how this evolves so that said i'll

[1:18:38] Trustee Luckham: call the vote all those in favor and that carries unanimously another milestone it's great thank you

[1:18:47] Trustee Luckham: for your support today sonia um appreciate that um all right so this brings us to uh the course

[1:18:56] Trustee Luckham: section correspondence. And 10.1 is a letter dated July the 9th, 2024 from the Mudge Island

[1:19:02] Trustee Luckham: Community Association regarding proposed Gabriela Island Local Trust Committee bylaw compliance and

[1:19:08] Trustee Luckham: enforcement policy revisions. So this is great. Really thankful to have received that and really

[1:19:19] Trustee Luckham: appreciate the focus on dealing with the current issues and looking to the future for broader

[1:19:26] Trustee Luckham: water policy amendments. And so I want to just thank the MICA for this work and the

[1:19:32] Trustee Luckham: Mudge Islanders for contributing. And so trustees, what do you want to do or do you have any

[1:19:38] Trustee Luckham: remarks associated with this letter? We obviously, as I said earlier, do have, and I'm just

[1:19:44] Trustee Luckham: trying to figure out where that is at the moment here, we do have a report in our package

[1:19:50] Trustee Luckham: and chair regarding

[1:19:54] Trustee Luckham: adopting

[1:19:55] Trustee Luckham: policies.

[1:19:58] Trustee Luckham: I'm losing track of where that is.

[1:20:00] Trustee Elliott: Actually, chair, that was part of the correspondence.

[1:20:02] Trustee Elliott: That is not a new report.

[1:20:04] Trustee Elliott: That's their

[1:20:06] Voice 9: edits

[1:20:07] Trustee Elliott: of the

[1:20:08] Trustee Elliott: draft policy

[1:20:10] Trustee Elliott: that Warren brought forward in

[1:20:12] Trustee Elliott: I think May.

[1:20:15] Trustee Luckham: You're right.

[1:20:16] Trustee Luckham: That's correct. So that's included

[1:20:19] Trustee Luckham: there. So trustees, how would you like to

[1:20:21] Trustee Luckham: advance this and do

[1:20:23] Trustee Luckham: Do you want to provide an opportunity for a bio-enforcement manager

[1:20:26] Trustee Luckham: to make his own remarks?

[1:20:29] Trustee Luckham: But over to you.

[1:20:36] Trustee Elliott: Well, I do think this letter has been carefully considered,

[1:20:39] Trustee Elliott: but more than that, the work that's gone in to contribute

[1:20:44] Trustee Elliott: to the draft enforcement policy is really helpful.

[1:20:52] Trustee Elliott: helpful. And so I would, I would obviously want to see the LTC respond to this letter and thank

[1:21:02] Trustee Elliott: the Mudge Island Community Association for, for the work, because it is a tremendous amount of

[1:21:09] Trustee Elliott: work. And they've done this in a very short amount of time. So I do, I would like to ask

[1:21:16] Trustee Elliott: if manager warren dingman's online to see where what the status is of uh this draft if he's been

[1:21:24] Trustee Elliott: able to incorporate these if you know accepting 100 of of the suggested edits or is there ongoing

[1:21:33] Trustee Elliott: conversation um i had a few questions about uh our input to it when do you want to receive that

[1:21:45] Trustee Elliott: and the conversation around vexatious repeat or vexatious complaints is um anyway there's a lot

[1:21:55] Trustee Elliott: here so i i do think the ltc needs to respond and and write back to micah i do think um we need to

[1:22:03] Trustee Elliott: give our input i have some uh suggestions as well and then i would like to move for consideration

[1:22:12] Trustee Elliott: a motion to defer enforcement until a review, a targeted review of Mudge Island land use bylaw is complete by the LTC.

[1:22:33] Trustee Luckham: Manager Dingman, do you want to make some remarks at this time?

[1:22:37] Manager of Bylaw Compliance and Enforcement: I have. I've received the document, the letter.

[1:22:41] Manager of Bylaw Compliance and Enforcement: I've reviewed the policies that Micah would like to see incorporated.

[1:22:50] Manager of Bylaw Compliance and Enforcement: in bio-enforcement policies for Mudge Island.

[1:22:55] Manager of Bylaw Compliance and Enforcement: The current state of the enforcement policies

[1:22:59] Manager of Bylaw Compliance and Enforcement: at the LTC level,

[1:23:02] Manager of Bylaw Compliance and Enforcement: we prepared a draft document

[1:23:07] Manager of Bylaw Compliance and Enforcement: for Regional Planning Committee to consider

[1:23:10] Manager of Bylaw Compliance and Enforcement: that I believe is going to go to Trust Council in September

[1:23:16] Manager of Bylaw Compliance and Enforcement: for their input as far as on the local level there will be another webinar required at least one

[1:23:24] Manager of Bylaw Compliance and Enforcement: to get input from Gabriel the Island residents as well as those from Mudge Island as far as

[1:23:33] Manager of Bylaw Compliance and Enforcement: what their concerns are with current policies and procedures what they would like to see

[1:23:39] Manager of Bylaw Compliance and Enforcement: within policies and procedures as far as how any type of compliance efforts or enforcement

[1:23:45] Manager of Bylaw Compliance and Enforcement: efforts are made. On an initial view, there are some of these policies that perhaps could be

[1:23:55] Manager of Bylaw Compliance and Enforcement: incorporated in a document, but at this time, the majority of them, from my desk, I wouldn't

[1:24:02] Manager of Bylaw Compliance and Enforcement: recommend for the local trust committee. There are some that don't comply with trust council policy,

[1:24:08] Manager of Bylaw Compliance and Enforcement: so there are discussions that have to happen at the trust council level about what they want the

[1:24:14] Manager of Bylaw Compliance and Enforcement: trust council compliance and enforcement policies to be and then once that input we have that and

[1:24:20] Manager of Bylaw Compliance and Enforcement: those decisions and any changes to trust council policies then we can proceed with the local

[1:24:27] Manager of Bylaw Compliance and Enforcement: trust committee policies all right

[1:24:35] Trustee Luckham: thank you warren so i wonder how we might communicate

[1:24:39] Trustee Luckham: some of these you know what i would refer to as small island concerns that are not necessarily

[1:24:45] Trustee Luckham: necessarily reflective of larger main islands.

[1:24:53] Trustee Luckham: We should perhaps direct this correspondence to council

[1:24:56] Trustee Luckham: as part of the package for their consideration

[1:24:58] Trustee Luckham: as we advance this and then I'll go to Trustee Yates.

[1:25:02] Voice 4: Thank you, Chair Luckman.

[1:25:04] Voice 4: Thank you, By-law Enforcement Manager Dingman.

[1:25:10] Voice 4: So, I read Micah's letter of July 9th

[1:25:16] Voice 4: And, and I read their edits of the proposed, you know, policy. I do agree with some of the edits. I'm not an expert. I don't agree with some of the edits. And for me to respond fully, I would really want to meet with, with Warren Dingman.

[1:25:36] Voice 4: I would want to meet, like as a committee, and just ask a whole bunch of questions. Because I have, you know, I have my own ideas about, well, I know why there was a 30 meter setback. And, you know, sometimes there's reasons for these things. And it had to do with the original development of Mudge Island.

[1:25:56] Voice 4: But what I know, and I really appreciate in Micah's letter, is that they say, their last paragraph says, the community supports continued investigation and enforcement of derelict buildings, trailers and vehicles, health and safety concerns, interference with cultural heritage sites, or possible environmental damage.

[1:26:19] Voice 4: So I would not be prepared to support a motion that defers any kind of enforcement on items that that really need enforcement.

[1:26:32] Voice 4: I think that the original, you know, standing resolution that we did was pretty helpful as far as, you know, if it's something requires enforcement, it comes to the LTC.

[1:26:46] Voice 4: We talk about it. But also just listening to Warren Dingman's report at the July 16th meeting on Mudge Island, it seems to me that the actual procedure that bylaw enforcement is doing right now with regard to Mudge Island is quite reasonable.

[1:27:05] Voice 4: and i would like to see that continue um i'm just looking at some of the files that have come to me

[1:27:13] Voice 4: from rob croker for example on closing investigations so clearly you know these

[1:27:20] Voice 4: are being looked at like okay great this we don't need to enforce on that um it's done we're closing

[1:27:26] Voice 4: it i really appreciate that and i i think that this procedure just needs to continue for a few

[1:27:33] Voice 4: few months to see how we're doing with it but I'm definitely I don't want to see the whole bylaw

[1:27:40] Voice 4: enforcement um rewritten for Mudge Island without a really good discussion between our LTC

[1:27:49] Voice 4: and manager Dingman and then taking that back to Mudge Island and saying what do you think

[1:27:57] Voice 4: Thank you, Mike.

[1:28:03] Trustee Luckham: Trustee Elliott.

[1:28:07] Trustee Elliott: Just an idea from the off side here.

[1:28:10] Trustee Elliott: Would it be possible to have a workshop style meeting with members of MICA

[1:28:15] Trustee Elliott: present and the three of us and a recorder and manager Dingman and work

[1:28:19] Trustee Elliott: through it and discuss rationale and what should be included or not?

[1:28:26] Trustee Elliott: I mean, this could be held at our September meeting, but it would take up a

[1:28:31] Trustee Elliott: lot of time so is calling a special meeting um with micah's invited participants be helpful

[1:28:38] Trustee Elliott: or possible okay

[1:28:47] Trustee Luckham: so manager dingman do you have any recommendations i think there's an

[1:28:54] Trustee Luckham: underlying message here which you're trying to convey that um some of this work is specific to

[1:29:01] Trustee Luckham: trust council's policy um that would need to have a conversation at trust council um

[1:29:08] Trustee Luckham: and then there's how it and then it's not maybe 100 clear to me on how it is that we can take

[1:29:17] Trustee Luckham: into the considerations of the bunch community or you know for that matter any of the smaller

[1:29:22] Trustee Luckham: island communities that are subject to uh overarching ocplub policy and other policy

[1:29:30] Trustee Luckham: So

[1:29:33] Manager of Bylaw Compliance and Enforcement: one of the issues that has arisen over the past couple of years is whether or not

[1:29:40] Manager of Bylaw Compliance and Enforcement: local trust committees can say no investigations.

[1:29:45] Manager of Bylaw Compliance and Enforcement: Right now there's a trust council policy that states that trustees and LTCs will not be

[1:29:51] Manager of Bylaw Compliance and Enforcement: involved in investigations and that actually follows ombudsperson's recommendation that

[1:29:59] Manager of Bylaw Compliance and Enforcement: elected officials.

[1:30:00] Manager of Bylaw Compliance and Enforcement: Officials, councils, or committees make policies.

[1:30:03] Manager of Bylaw Compliance and Enforcement: They don't get involved in the day-to-day.

[1:30:06] Manager of Bylaw Compliance and Enforcement: So what needs to happen at the Trust Council level is whether or not there's going to be any possible changes to who initiates investigations and how and why.

[1:30:19] Manager of Bylaw Compliance and Enforcement: and once that's clear then we know the next steps to take and we can tailor make the policies for

[1:30:30] Manager of Bylaw Compliance and Enforcement: each land use bylaw and by the local trust committee if required if trust council says okay

[1:30:38] Manager of Bylaw Compliance and Enforcement: ltc's uh maybe you should have the power to say okay no where there's certain issues we just don't

[1:30:43] Manager of Bylaw Compliance and Enforcement: want to investigate it then we can change the policies and incorporate them and say okay

[1:30:48] Manager of Bylaw Compliance and Enforcement: Okay, here are the criteria where we're not going to have investigations, say, into unlawful dwellings.

[1:30:52] Manager of Bylaw Compliance and Enforcement: We don't want to enforce on unlawful dwellings, so there's no need to investigate them,

[1:30:56] Manager of Bylaw Compliance and Enforcement: unless there's certain other criteria that require investigation, like health and safety.

[1:31:04] Manager of Bylaw Compliance and Enforcement: So I think that is now an important step, that the Regional Planning Committee review the changes to the draft policies.

[1:31:13] Manager of Bylaw Compliance and Enforcement: Now they're going to go to Trust Council, along with the LTC template, those draft policies.

[1:31:22] Manager of Bylaw Compliance and Enforcement: RPC needs to review it, and then Trust Council needs to have their input on these proposed changes and the path forward.

[1:31:39] Trustee Elliott: I wasn't referring to investigations, though.

[1:31:42] Trustee Elliott: I was talking about the specific policy that you drafted for Mudge Island.

[1:31:52] Trustee Elliott: Can we not work through that with MICA and the LTC before October so that we can all get clear on the rationale, debate the merits of each change instead of just a bunch of correspondence back and forth?

[1:32:06] Trustee Elliott: I recognize that the Trust Council policy on commencing investigations needs to be discussed by Trust Council, but there's lots of elements in this red line version of your draft that really pertains to Mudge Island.

[1:32:24] Trustee Elliott: And I'd like to hear from those community members who are most affected as to why they'd want something changed or not so that then we can make a decision.

[1:32:34] Trustee Elliott: otherwise we're just going to be emailing a bunch of drafts back and forth and i think that's a

[1:32:39] Trustee Elliott: messy process yeah

[1:32:43] Manager of Bylaw Compliance and Enforcement: i'm more than willing to have another you know whatever we wish to call it a

[1:32:46] Manager of Bylaw Compliance and Enforcement: workshop information session and we can go over their version and address uh you know if we can

[1:32:53] Manager of Bylaw Compliance and Enforcement: specific issues

[1:32:54] Planner Zupanec: that would be helpful so

[1:33:02] Trustee Luckham: how do you want to facilitate that trustees and i see

[1:33:06] Trustee Luckham: Susan Yates hand up

[1:33:08] Voice 4: I really think that that would I mean I'm concerned about how much time

[1:33:14] Voice 4: this is going to take from our other major projects which we have going on right now

[1:33:19] Voice 4: but I'm thinking that one meeting with our whole LTC so Peter myself and Toby and manager Dingman

[1:33:29] Voice 4: and and representatives of micah i'm thinking that one sit down meeting would be really helpful

[1:33:37] Voice 4: there's definitely you know things in the policy that we probably can't change and there are things

[1:33:44] Voice 4: i would not change i personally wouldn't change but there are other things that um that do apply

[1:33:50] Voice 4: specifically to mudge and maybe not even other islands much was uniquely developed in the 1970s

[1:33:58] Voice 4: which is one of the reasons that the Islands Trust Act came into being was the development

[1:34:03] Voice 4: of Mudge Island. So there are things pertaining to Mudge that, you know, I think that we could

[1:34:11] Voice 4: agree on as far as investigation and enforcement. You know, those are two quite separate issues.

[1:34:21] Voice 4: And I'm of the opinion that if a concern comes in or a complaint comes in,

[1:34:30] Voice 4: and it has merit, it's not false,

[1:34:33] Voice 4: then it should be investigated.

[1:34:35] Voice 4: That doesn't mean it will ever be enforced on,

[1:34:37] Voice 4: but it's a good process.

[1:34:39] Voice 4: It's a good process for democracy

[1:34:41] Voice 4: so that citizens know that

[1:34:44] Voice 4: if they're really concerned about something,

[1:34:46] Voice 4: they can do something about it.

[1:34:48] Voice 4: But there are lots of issues here where I would say,

[1:34:51] Voice 4: yeah, just, yeah, before that land use bylaw is changed

[1:34:56] Voice 4: on Mudge Island, which it definitely needs to be changed,

[1:34:58] Voice 4: yeah let those go certain things here should be just not even looked at so I think a workshop

[1:35:06] Voice 4: would be really helpful so

[1:35:10] Trustee Luckham: do you want to schedule that for our September meeting is that the

[1:35:15] Trustee Luckham: intention or something special in between

[1:35:17] Voice 4: we don't have time at our September meeting chair

[1:35:21] Voice 4: we need to have a separate session okay

[1:35:24] Trustee Luckham: so that's exactly what I'm asking and

[1:35:26] Trustee Elliott: we've got one month

[1:35:27] Trustee Elliott: you know could we schedule request staff to organize a special meeting invite members of

[1:35:32] Trustee Elliott: micah in the next month to discuss this draft policy and sort of leave it up to everyone's

[1:35:41] Trustee Elliott: availability so

[1:35:43] Trustee Luckham: in september is that what you're suggesting we

[1:35:46] Trustee Elliott: have one month before

[1:35:48] Trustee Elliott: september 5th is our gabriella local trust committee meeting i would i i think we could

[1:35:56] Trustee Elliott: do this within the next month i don't see um i think we could ask the meeting facilitator to

[1:36:05] Trustee Elliott: explore dates if nothing could be found this month then then next but the intent was to get this done

[1:36:10] Trustee Elliott: by october so it does give us some um room well

[1:36:18] Trustee Luckham: that's fair enough i don't know that my attendance

[1:36:20] Trustee Luckham: is necessarily required but i would like to participate however i do

[1:36:24] Trustee Luckham: know that august is

[1:36:26] Trustee Luckham: is surprisingly a busy month already.

[1:36:28] Trustee Luckham: And of course, we heard reporting the other day

[1:36:31] Trustee Luckham: about how the summer months have somehow managed

[1:36:35] Trustee Luckham: to get pretty busy with meetings for vice chairs and LTCs.

[1:36:41] Trustee Luckham: So just concerned about filling up August.

[1:36:44] Trustee Luckham: And

[1:36:45] Voice 4: we've got OCP meetings,

[1:36:46] Voice 4: like gatherings coming up in August on Gabriola

[1:36:50] Voice 4: where we need to be there.

[1:36:52] Voice 4: So if we're going to arrange this meeting,

[1:36:54] Voice 4: I think we should say August or September I'm kind of doubtful if we can get it done in August

[1:37:01] Voice 4: but we should probably give ourselves two months yeah

[1:37:04] Trustee Luckham: well let's give it a try and so I think what

[1:37:08] Trustee Luckham: I'd like to hear is a motion to provide direction to staff to organize that and then I would actually

[1:37:14] Trustee Luckham: just like to speak briefly my thoughts about the attendance about the mud island community

[1:37:21] Trustee Luckham: community uh participation and i think that needs to be micah um directors are elected um

[1:37:30] Trustee Luckham: representing the interests of the community rather than it necessarily being 30 people from

[1:37:34] Trustee Luckham: mudge island come because that would be difficult to uh advance a conversation with so many voices

[1:37:41] Trustee Luckham: in the room oh

[1:37:42] Trustee Elliott: absolutely i think the

[1:37:43] Trustee Luckham: micah is in a great position and in fact really glad that

[1:37:47] Trustee Luckham: this has been created the association in a great position to be able to engage us in a meaningful

[1:37:53] Trustee Luckham: dialogue so i just say that out loud and um i'll look to trustees for motion i

[1:38:03] Trustee Elliott: move that the

[1:38:04] Trustee Elliott: gabriel island local trust committee requests staff to set up a special meeting to discuss

[1:38:16] Trustee Elliott: discuss draft bylaw enforcement policy i'm sure there's a number on it where is this

[1:38:25] Trustee Elliott: the proposed bylaw compliance and enforcement policy as soon as possible and invite

[1:38:43] Trustee Elliott: members of the much island it's a community association or citizen association

[1:38:53] Trustee Luckham: citizens yeah

[1:38:54] Voice 4: let's

[1:38:55] Trustee Elliott: get this wrong it's community association community association

[1:38:57] Voice 4: yeah

[1:38:58] Trustee Elliott: um so we'll just say as soon as possible is that feasible um do we need staff and minute

[1:39:07] Trustee Elliott: takers i mean we of course we need staff but do we need a minute taker does this need to be a

[1:39:12] Trustee Elliott: special meeting i guess it is and we need

[1:39:15] Voice 4: to have manager dingman at that meeting

[1:39:17] Trustee Luckham: absolutely so we

[1:39:19] Trustee Luckham: We need to be sure that Warren is available in that window of time as well.

[1:39:25] Trustee Luckham: I think, well, that was understood.

[1:39:27] Trustee Luckham: So Warren Dingman, I just ask you, are you available through that period of time, portions of August or September?

[1:39:34] Manager of Bylaw Compliance and Enforcement: Yeah, I think it's fairly flexible except for, say, the 21st of August.

[1:39:38] Voice 9: Right.

[1:39:40] Manager of Bylaw Compliance and Enforcement: And Mondays.

[1:39:41] Voice 9: Right.

[1:39:47] Trustee Elliott: Great.

[1:39:48] Trustee Elliott: Lisa, did you catch that okay?

[1:39:50] Trustee Elliott: I was a bit garbled, as usual.

[1:39:52] Trustee Elliott: My emotions on the fly need work.

[1:39:55] Trustee Elliott: Through the

[1:39:56] Voice 6: chair, I'll read it back.

[1:39:58] Voice 6: That the Gabriela Island Local Trust Committee

[1:40:01] Voice 6: requests staff to schedule a special meeting

[1:40:03] Voice 6: to discuss proposed bylaw and compliance enforcement policy

[1:40:07] Voice 6: as soon as possible and invite members

[1:40:10] Voice 6: of the Mudge Island Community Association.

[1:40:20] Trustee Luckham: Just thinking about an agenda for that meeting.

[1:40:23] Trustee Luckham: Clearly it would be about bylaw enforcement policy,

[1:40:26] Trustee Luckham: whether or not there's subjects

[1:40:27] Trustee Luckham: that you want to particularly explore.

[1:40:30] Trustee Luckham: floor. But anyway, just thinking out loud there. And so therefore, that motion sounds pretty good

[1:40:37] Trustee Luckham: to me. Are you satisfied with that? We have a mover and a seconder. And then I will call the

[1:40:44] Trustee Luckham: vote. All those in favor? Thank you very unanimously. And any thoughts on an agenda preparation?

[1:40:56] Trustee Luckham: Sorry,

[1:40:57] Trustee Elliott: I was gonna do a second motion. But really, to the agenda would be to

[1:41:07] Trustee Elliott: to work through the proposed bylaw compliance and enforcement policy

[1:41:17] Trustee Elliott: with the suggested edits by MICA and determine in order to provide

[1:41:26] Trustee Elliott: recommendations to the LTC.

[1:41:28] Trustee Elliott: I think that would be the appropriate course and to trust council because

[1:41:32] Trustee Elliott: there may be there may be portions like manager Dingman said that it's

[1:41:40] Trustee Elliott: It's not appropriate for this policy, but it would be good feedback for Trust Council to consider.

[1:41:45] Trustee Elliott: And I do agree that this letter and some of the work that Micah has been done should probably be attached to whatever work our PC is reviewing, and then we'll forward to Trust Council.

[1:42:00] Trustee Elliott: So I think this is a really valuable piece of work because it's how does this work out in the most complex regulatory environment?

[1:42:09] Trustee Elliott: everything should be easy after this if we can figure this one out right corin it's all going

[1:42:17] Trustee Elliott: to get easier after this please

[1:42:21] Trustee Luckham: well i'll just say we haven't had this conversation we haven't

[1:42:24] Trustee Luckham: not had this conversation before on other small islands um there's a lot to draw on um to advance

[1:42:32] Trustee Luckham: answers so glad to have it on much thank

[1:42:36] Trustee Elliott: you so can uh can we request that the chair respond to

[1:42:41] Trustee Elliott: the letter of july 9th july 9th 2024 from micah let's

[1:42:49] Trustee Luckham: make a motion to that

[1:42:49] Trustee Elliott: effect i move that

[1:42:51] Trustee Elliott: the chair of the gabriel island local trust committee um work with staff to respond to the

[1:42:57] Trustee Elliott: letter from mudge island community association dated july 9th 2024. second moved

[1:43:04] Trustee Luckham: and seconded

[1:43:05] Trustee Luckham: um any discussion so i'll just say that the content of that letter would be the reception

[1:43:11] Trustee Luckham: and the work of the letter the work that we're presently undertaking and the potential for a

[1:43:16] Trustee Luckham: future workshop uh in the next uh month or so and um and advancing that policy at the ltc and

[1:43:25] Trustee Luckham: policy at trust council that's all right covers it okay so then i'll call the vote all those in

[1:43:31] Trustee Luckham: favor that carries unanimously very good uh warren dingman thank you for your support is there

[1:43:38] Trustee Luckham: anything further that we need to do on this topic trustee elliott

[1:43:42] Trustee Elliott: yes sir um so i have sent a draft

[1:43:45] Trustee Elliott: motion to um to millard uh staff person millard um so recognizing that the even the perception

[1:44:00] Trustee Elliott: of continued enforcement past uh the review of policy of the enforcement policy is causing

[1:44:09] Trustee Elliott: anxiety for this community um i do would i would like to advance i would like to change our

[1:44:16] Trustee Elliott: astounding resolution uh gb 2024-22 which is that we defer enforcement until a full review of

[1:44:26] Trustee Elliott: policies and procedures is adopted but could we add a targeted review of lub number 228 is

[1:44:38] Trustee Elliott: undertaken by the gabriella ltc and then adding in susan what you pointed out in that letter

[1:44:45] Trustee Elliott: um that the community does support enforcement of derelict buildings trailers and vehicles health

[1:44:54] Trustee Elliott: and safety concerns

[1:44:55] Trustee Elliott: well it is it's all we're not deferring investigation we can't do that

[1:45:00] Trustee Elliott: yeah

[1:45:01] Voice 4: no i'm saying but the community supports it so yeah which is great because yeah right

[1:45:05] Trustee Elliott: so so

[1:45:06] Trustee Elliott: the resolution i propose i don't know if you could bring it up on the screen um let's

[1:45:11] Trustee Luckham: get it up on

[1:45:11] Trustee Luckham: the screen because it's

[1:45:18] Trustee Elliott: the same as our standing resolution but adding after adopted

[1:45:23] Trustee Elliott: sorry can we

[1:45:26] Trustee Luckham: make that bigger lisa if

[1:45:28] Trustee Elliott: you can just zoom in your screen down there on the bottom right maybe

[1:45:37] Trustee Elliott: so it's added and the targeted review of lub number 228 is undertaken by the gabriel ltc

[1:45:43] Trustee Elliott: then with the exception of enforcement of derelict buildings trailers and vehicles health and safety

[1:45:48] Trustee Elliott: concerns interference with cultural heritage sites or possible environmental damage that are

[1:45:53] Trustee Elliott: a significant concern and these would be brought to the local trust committee for review so it

[1:45:58] Trustee Elliott: actually amplifies the the types of enforcement that we are going to continue to support

[1:46:07] Trustee Elliott: but it does put pressure on the ltc and i recognize that to undertake a review it's on our

[1:46:14] Trustee Elliott: list of future projects we don't know when we're going to get to it but we've been asked for this

[1:46:19] Trustee Elliott: and so i guess i'm speaking to the motion now um can we consider deferring enforcement until

[1:46:26] Trustee Elliott: the lub is updated thank you right

[1:46:30] Trustee Luckham: can we get that back on the screen lisa i guess you're

[1:46:33] Trustee Luckham: aware that it disappeared and uh perhaps uh i'll just go to warren dingman do you have any advice

[1:46:47] Trustee Luckham: on the motion that's proposed?

[1:46:50] Manager of Bylaw Compliance and Enforcement: So we don't, anything to do with derelict vehicles

[1:46:55] Manager of Bylaw Compliance and Enforcement: is outside of our authority.

[1:46:58] Manager of Bylaw Compliance and Enforcement: That would be a regional district

[1:47:00] Manager of Bylaw Compliance and Enforcement: and some, you know, could be a building code issue

[1:47:05] Manager of Bylaw Compliance and Enforcement: or some municipalities or regional districts

[1:47:08] Manager of Bylaw Compliance and Enforcement: do have bylaws regarding those buildings.

[1:47:11] Manager of Bylaw Compliance and Enforcement: Islands Trust wouldn't have the authority over that.

[1:47:13] Manager of Bylaw Compliance and Enforcement: So we don't investigate derelict buildings.

[1:47:15] Manager of Bylaw Compliance and Enforcement: buildings and we don't have a definition for cultural heritage sites i would recommend that

[1:47:24] Manager of Bylaw Compliance and Enforcement: be changed to archaeological sites thank

[1:47:30] Trustee Elliott: you warren those would be good changes and remember

[1:47:38] Trustee Luckham: derelicts and we're striking derelict buildings trailer vehicles or just the

[1:47:45] Manager of Bylaw Compliance and Enforcement: buildings i would

[1:47:46] Manager of Bylaw Compliance and Enforcement: say shouldn't be in there but

[1:47:49] Trustee Elliott: no the building should be in there trailers and vehicles should

[1:47:52] Trustee Elliott: not so

[1:47:54] Manager of Bylaw Compliance and Enforcement: we have no jurisdiction over buildings what they're

[1:47:58] Manager of Bylaw Compliance and Enforcement: like buildings see

[1:48:01] Trustee Elliott: if it's still

[1:48:01] Trustee Elliott: getting schooled and

[1:48:07] Trustee Luckham: trailers and vehicles warren are we also deleting that i thought you heard you

[1:48:12] Trustee Luckham: say that was no

[1:48:13] Manager of Bylaw Compliance and Enforcement: no that can stay i have no concern you could okay delete

[1:48:16] Manager of Bylaw Compliance and Enforcement: the comma that's enforcement

[1:48:17] Manager of Bylaw Compliance and Enforcement: of derelict trailers and vehicles okay

[1:48:22] Trustee Luckham: thank you very much for that advice um so susan h are you

[1:48:27] Trustee Luckham: seconding that or do you have some additional well

[1:48:29] Voice 4: i have a question uh so trustee elliott did you

[1:48:32] Voice 4: want to replace the standing resolution with this because if we want to replace and that i'd be fine

[1:48:38] Voice 4: with that because if you

[1:48:39] Trustee Elliott: want to replace

[1:48:39] Voice 4: it then the motion should say that we are replacing

[1:48:42] Voice 4: standing resolution i forget the number but it's

[1:48:45] Trustee Elliott: gb 2024-022 yeah thank you for that means we got

[1:49:03] Trustee Elliott: got to get it done okay we have two small minor projects in the in the middle yeah

[1:49:11] Trustee Luckham: okay so that's

[1:49:12] Trustee Luckham: the motion um and essentially um that is achievable

[1:49:20] Manager of Bylaw Compliance and Enforcement: chair sorry to interrupt do we have the right

[1:49:23] Manager of Bylaw Compliance and Enforcement: initial standing resolution reference number

[1:49:26] Trustee Elliott: no it's 2024 i think what

[1:49:31] Manager of Bylaw Compliance and Enforcement: i'm looking at in our

[1:49:32] Manager of Bylaw Compliance and Enforcement: our database is there were two resolutions 2024-023 and 2024-024 there was original motion

[1:49:45] Manager of Bylaw Compliance and Enforcement: that was adopted and then there was a an amendment to it

[1:49:49] Trustee Elliott: oh i only have

[1:49:51] Trustee Elliott: well i'm looking at the

[1:49:52] Trustee Elliott: standing resolutions in our web in our package so it's 24-22 did we have i

[1:50:00] Manager of Bylaw Compliance and Enforcement: think it should be

[1:50:00] Manager of Bylaw Compliance and Enforcement: be two three i think that's it's correct no that should work okay

[1:50:03] Trustee Elliott: got it lisa if you go to the

[1:50:10] Trustee Elliott: bottom right of your screen see that hundred percent you can increase the um view perhaps

[1:50:20] Trustee Luckham: and yeah i got my glasses on now i can see it adequately um so we've got the numbers right

[1:50:28] Trustee Luckham: All right. Warren, you're satisfied that this is

[1:50:31] Manager of Bylaw Compliance and Enforcement: doable.

[1:50:34] Trustee Luckham: Thank you, Lisa. And so, therefore, you're moving that motion, Trustee Elliott.

[1:50:41] Trustee Luckham: Yes.

[1:50:41] Trustee Luckham: And Trustee Cates,

[1:50:42] Trustee Luckham: are you seconding that motion?

[1:50:45] Voice 4: Yes, I'll second it. I know my standing resolution package says that it's 2024-022, but assuming that it's 023, I'm happy to second it.

[1:50:55] Voice 4: so do we is the wording correct that we replace standing resolution 2024-023 then don't we have

[1:51:05] Voice 4: to say uh with with this or is or can this be made into this into the replacement standing

[1:51:14] Voice 4: resolution yeah

[1:51:20] Trustee Luckham: i think it it does need to actually if um it's

[1:51:24] Voice 4: just strange wording it is

[1:51:26] Trustee Luckham: so it needs to say standing resolution with um with

[1:51:31] Voice 4: the following with

[1:51:32] Trustee Luckham: the following yeah yes

[1:51:33] Voice 4: and

[1:51:37] Trustee Luckham: the and needs to be removed yeah

[1:51:40] Voice 4: yes okay now i will second it thank you okay moved and

[1:51:49] Trustee Luckham: seconded um any further discussion all of them later that carries unanimously okay so this was

[1:51:59] Trustee Luckham: a broad topic thank you thank

[1:52:02] Trustee Luckham: you for the trigger from uh micah and uh thank you trustees for your

[1:52:09] Trustee Luckham: attentiveness and um if there's nothing further we'll move on to staff reports

[1:52:14] Trustee Luckham: thank

[1:52:15] Trustee Elliott: you warren i know this has been a lot you're awesome yeah so

[1:52:19] Manager of Bylaw Compliance and Enforcement: chair are we doing an

[1:52:20] Manager of Bylaw Compliance and Enforcement: in-camera today closed meeting or no no okay um

[1:52:25] Trustee Luckham: yeah we can talk to each other offline if

[1:52:30] Trustee Luckham: if necessary, on any of the topics and correspondence that we've received, but nothing

[1:52:36] Trustee Luckham: planned today. So let's go to staff reports. So thank you for joining us, Warren.

[1:52:40] Trustee Luckham: Oh, trust conservancy report, nothing on our agenda today. And I'll look to our representatives

[1:52:48] Trustee Luckham: from the conservancy, assuming that's true. And I'm going to go to the Islands Trust Council

[1:52:54] Trustee Luckham: highlights, March 12th to 14th. This is just for information. It's been published, approved by

[1:52:59] Trustee Luckham: by executive committee.

[1:53:02] Trustee Luckham: And that's for the members of the public

[1:53:04] Trustee Luckham: to know what happened at trust council.

[1:53:08] Trustee Luckham: So application reports, nothing here,

[1:53:11] Trustee Luckham: nothing on local expenses or resolutions, nothing.

[1:53:16] Trustee Luckham: Chair, if I may.

[1:53:17] Trustee Luckham: Question,

[1:53:18] Trustee Elliott: did we not approve

[1:53:22] Trustee Elliott: the June trust council highlights at executive committee

[1:53:27] Trustee Elliott: or that has to be approved by trust council

[1:53:29] Trustee Elliott: before it can appear on a public agenda

[1:53:32] Trustee Luckham: trust council highlights would have been approved

[1:53:35] Trustee Luckham: i'm trying to recollect now but would have been approved it's just it's taken this long for the

[1:53:41] Trustee Luckham: march minutes to highlights to get here and the june highlights will likely be on our next agenda

[1:53:47] Trustee Elliott: okay

[1:53:48] Trustee Luckham: it's just i thought

[1:53:49] Trustee Elliott: i'd already seen them but all good well

[1:53:51] Trustee Luckham: you saw them at executive committee

[1:53:53] Trustee Luckham: not at the ltc in fact it may be that these are this is a new initiative that it's actually ending

[1:54:00] Trustee Luckham: up on ltc agendas yeah

[1:54:03] Trustee Elliott: we requested it last um last april a meeting that um trust council

[1:54:07] Trustee Elliott: highlights be posted so that's why it's here yeah

[1:54:11] Trustee Luckham: so anyway nothing further in that section

[1:54:13] Trustee Luckham: although i will note that you asked for some changes to the web page associated with projects

[1:54:18] Trustee Luckham: projects, and that's being considered earlier. So this brings us to our work program, our active

[1:54:26] Trustee Luckham: projects and our future projects. We certainly had a lengthy discussion at our last meeting and

[1:54:32] Trustee Luckham: those that is reflected here. And I don't know that we need to consider anything further there.

[1:54:39] Trustee Luckham: We'll see how this unfolds as we move forward. So Trustee Yates on either of those two topics.

[1:54:45] Voice 4: Yes. And the active projects report. The first one is a minor project, and that's the ecological protection zone. And we have Stephen Bowe as responsible, but there's no date attached.

[1:55:03] Trustee Luckham: Get to that. Sonia, are you online? Do you have any remark associated with that? I see there's responsibilities and dates received. It just seems to be blank.

[1:55:26] Planner Zupanec: Yeah, that's correct. If there isn't a target date identified, I would imagine it's this fiscal.

[1:55:34] Planner Zupanec: If there are funds associated with that minor project that need to be spent for the end of the fiscal and there's no further work after March, then you can assume that that would be the

[1:55:43] Planner Zupanec: target completion date.

[1:55:46] Trustee Luckham: Right. And of course, this is an amended version from our previous meeting. Are we satisfied with that?

[1:55:56] Trustee Luckham: I

[1:55:57] Voice 4: had another question with the major project right below that one. I just find the way it's listed as far as activities, it's kind of like a dog's breakfast. And I think what happens is, you know, when we stuff comes in, it just goes under here. But I'm just going to give an example. So DPAs, for example, are spread out under here kind of piecemeal.

[1:56:23] Voice 4: um so instead of just having a little bit of this a little bit of that this dpa that dpa

[1:56:31] Voice 4: i'm wondering if there can't just be one phrase you know regarding dpas that says um review all

[1:56:39] Voice 4: existing dpas and consider adding dpas for sensitive ecosystems identified by the community

[1:56:48] Voice 4: and that would like cover the whole dpa thing in one sentence because and there's other topics here

[1:56:56] Voice 4: that could easily be grouped under one phrase um because i find whenever i read this it's like

[1:57:04] Voice 4: it's pretty confusing so is that possible um planner zupanets to kind of reword this

[1:57:14] Voice 4: major project listing to I don't know like even the correspondence um you know ensure that all

[1:57:25] Voice 4: correspondence is reviewed or something like that but I always focus on the DPAs because they're

[1:57:31] Voice 4: kind of scattered throughout here and it seems like one sentence to to signify our intent would

[1:57:38] Voice 4: would be fine yes

[1:57:39] Planner Zupanec: absolutely through the chair this looks like it was a copy paste from your

[1:57:45] Planner Zupanec: project list that was the wish list and when it became an active project it was all transferred

[1:57:51] Planner Zupanec: over so that wouldn't be lost we've since had a project charter that further defines what it is

[1:57:56] Planner Zupanec: that you're working on

[1:57:57] Voice 1: and this really

[1:57:58] Planner Zupanec: hasn't been updated so this is a great example of multiple

[1:58:02] Planner Zupanec: layers of project documentation that aren't actually connected and so we have to physically

[1:58:07] Planner Zupanec: go in and update these individually and that likely just hasn't been done since it was promoted

[1:58:14] Planner Zupanec: to your active top priority project so this can be more succinctly summarized just to indicate it

[1:58:21] Planner Zupanec: is active we've got an endorsed project charter that outlines the full scope and it doesn't need

[1:58:26] Planner Zupanec: to be regurgitated twice that project charter is the document which everyone needs to get to

[1:58:32] Planner Zupanec: to identify what is actually in scope

[1:58:34] Planner Zupanec: and what is the work plan,

[1:58:36] Trustee Luckham: not this listing.

[1:58:37] Trustee Luckham: There's a lot of noise in the background somewhere

[1:58:39] Trustee Luckham: that's making it impossible to hear.

[1:58:41] Trustee Luckham: I don't know what that is.

[1:58:42] Trustee Luckham: Yes, I know that.

[1:58:43] Planner Zupanec: We're just having some movement in the boardroom,

[1:58:44] Planner Zupanec: but that's not difficult to do.

[1:58:49] Planner Zupanec: And so I've made note of that request

[1:58:50] Planner Zupanec: and that will get updated for your next meeting, I'm sure.

[1:58:53] Planner Zupanec: I

[1:58:54] Voice 4: would love to see that.

[1:58:55] Voice 4: Thank you so much.

[1:58:57] Trustee Luckham: Thank you very much.

[1:58:58] Trustee Luckham: Sorry about the interruption.

[1:59:01] Voice 10: Anything further on the work programs?

[1:59:03] Voice 10: items then i'm gonna go to our upcoming meeting and uh toby elliott you have a

[1:59:09] Voice 10: interest in in inviting an alice in the name of elder to our next meeting over to you

[1:59:16] Trustee Elliott: yes thank

[1:59:17] Trustee Elliott: you um it i believe we've done this twice before and um it sort of seems customary at either the

[1:59:27] Trustee Elliott: the September-October meeting, which seems to be the launch

[1:59:30] Trustee Elliott: of a bit of a new year, to request a Snuneymagh elder

[1:59:36] Trustee Elliott: to open our meeting, provide a welcome to the territory if they wish.

[1:59:40] Trustee Elliott: So I'd like to request that staff explore options to inviting,

[1:59:46] Trustee Elliott: and actually I can do this, I'm in regular contact with two elders

[1:59:52] Trustee Elliott: who would be happy to provide welcome.

[1:59:53] Trustee Elliott: So perhaps just if the local trust committee would endorse.

[2:00:00] Trustee Elliott: me uh working with staff to do that i can do that and not put more work on them for our next meeting

[2:00:08] Trustee Elliott: or the october meeting but in addition to that um you know we've got this standing resolution to

[2:00:16] Trustee Elliott: annually write a letter to first nations reintroducing trustees and it occurs to me

[2:00:22] Trustee Elliott: this this might be a good um time to write a letter to first nations in whose territory the

[2:00:29] Trustee Elliott: Gabriel Local Trust Committee works, and provide a schedule of our trust committee meetings for the upcoming year, and an update of our current projects and advocacy activities, and indicate our desire to work with First Nation governments on engagement on the official community plan, policies on land use, heritage protection, marine use, and such.

[2:00:54] Trustee Elliott: and such. So I know that staff have been working in the background, but we haven't had that

[2:01:03] Trustee Elliott: conversation as to how they want to be engaged. And I think it just, it's a government to

[2:01:10] Trustee Elliott: government relationship. Why can we not write a letter saying, we're launching our official

[2:01:15] Trustee Elliott: community plan, here's some of the engagement opportunities, but we'd like to work with you

[2:01:21] Trustee Elliott: on these specific policies um so um i know that nobody working on the ocp reviews here today so

[2:01:32] Trustee Elliott: uh i don't know if that's too much to ask yeah

[2:01:38] Trustee Luckham: i'm that's a great question and there is um

[2:01:43] Trustee Luckham: a bit of a shortfall associated with that annual communication on our part um it does strike me

[2:01:52] Trustee Luckham: that perhaps we would like to invite our indigenous liaison person, Joe Elliott, to

[2:02:07] Trustee Luckham: advise us on that communication, annual communication to nations and that,

[2:02:18] Trustee Luckham: yeah, I think probably it's just communications to the Senemo First Nations specifically,

[2:02:23] Trustee Luckham: specifically, but obviously other nations that have an interest in the territory, trying

[2:02:30] Trustee Luckham: to focus that in a way that works.

[2:02:33] Trustee Luckham: But certainly, in the absence of Narisha Chadwick, who's been taking the lead on our OCP work,

[2:02:41] Trustee Luckham: certainly that could also happen in perhaps parallel to ensure that we're being strategic

[2:02:49] Trustee Luckham: in our communication and not providing too much communication but focusing on the interests of

[2:02:56] Trustee Luckham: gabriella island ltc sort of my thoughts there but that's a separate topic from inviting the

[2:03:03] Trustee Luckham: member to the september or october meeting so i would like maybe a motion to advance the request

[2:03:10] Trustee Luckham: or support from the ltc for the attendance of a snanemo elder and the appropriate

[2:03:18] Trustee Luckham: appropriate um remuneration or stipend be provided out of budget and then the second item here that

[2:03:25] Trustee Luckham: you've raised as a separate motion if you want to advance that okay

[2:03:31] Trustee Elliott: if you can give me two minutes

[2:03:32] Trustee Elliott: I'm just drafting a couple motions for why

[2:03:35] Trustee Luckham: don't we actually take a two-minute break we've been at

[2:03:37] Trustee Luckham: this for a couple hours here now and to give you that chance to uh send those words to Lisa and

[2:03:45] Trustee Luckham: and then she can bring them up on the screen

[2:03:46] Trustee Luckham: and we'll continue.

[2:03:47] Trustee Luckham: So why don't we say we'll recess for five minutes

[2:03:51] Trustee Luckham: and we'll come back at 12.40

[2:03:54] Trustee Luckham: and then we'll conclude our meeting for today.

[2:03:56] Trustee Luckham: That'd be great.

[2:03:58] Trustee Luckham: Thank you.

[2:03:58] Trustee Luckham: So are we ready to proceed?

[2:10:52] Trustee Luckham: Anybody else out there?

[2:10:59] Trustee Luckham: There you go, Susan.

[2:11:01] Trustee Luckham: Thank you, welcome back.

[2:11:08] Trustee Luckham: Oh, look at that.

[2:11:09] Trustee Luckham: We got a couple of motions here.

[2:11:20] Trustee Luckham: Excellent, okay.

[2:11:21] Trustee Luckham: Okay. So thank you, Trustee Elliott. Do you want to make that first motion?

[2:11:27] Trustee Elliott: Sure. I move that staff work with Trustee Elliott to invite Isna Nemoch-Elder to open a regular business meeting of the Gabriel Local Trust Committee in the fall and provide appropriate remuneration for their attendance.

[2:11:41] Trustee Luckham: I'll second that.

[2:11:43] Trustee Luckham: Excellent. Thank you, Trustee Yates. Any further discussion?

[2:11:45] Trustee Luckham: discussion. All those in favor then? And that carries unanimously. Thank you very much. Look

[2:11:54] Trustee Luckham: forward to that success. So there's a second motion here. Do you want to?

[2:12:00] Trustee Elliott: I move that the

[2:12:01] Trustee Elliott: Gabriel Local Trust Committee request staff write a letter to First Nations in whose territories the

[2:12:07] Trustee Elliott: Gabriel Local Trust Committee works, reintroducing trustees and staff, and if you could add a comma

[2:12:12] Trustee Elliott: there, and provide a schedule of known local trust committee meetings for the upcoming year

[2:12:17] Trustee Elliott: and provide an update of current projects and advocacy activities

[2:12:21] Trustee Elliott: and indicate our desire to work with First Nation governments

[2:12:24] Trustee Elliott: on the Gabriela Official Community Plan and policies on land use,

[2:12:28] Trustee Elliott: heritage protection, marine and foreshore,

[2:12:31] Trustee Elliott: and other policies they wish to provide input on.

[2:12:34] Voice 4: I'll second that.

[2:12:36] Trustee Luckham: That's great. Thank you.

[2:12:37] Trustee Luckham: So moved and seconded.

[2:12:39] Trustee Luckham: Any further discussion?

[2:12:40] Trustee Luckham: I see a hand in the boardroom before we get too far along.

[2:12:46] Voice 4: I have a question as well, Chair Luckin.

[2:12:49] Voice 4: Just regarding the second one, I know that on our July 4th special meeting with Planner Chadwick about the OCP review project, she did mention that there is a parallel process ongoing to engage First Nations.

[2:13:04] Voice 4: So this motion is a little bit broader than that, but just to comment on that.

[2:13:09] Voice 4: Yeah,

[2:13:12] Trustee Luckham: that's fair enough. And you're absolutely right. But I think that this embraces that request staff to write a letter in that engagement of staff that will engage other staff resources, I think, to facilitate that.

[2:13:29] Trustee Luckham: I think it's demonstrating the interest in the LTC in advancing this communications. I think that's the intent there. Is that right, Trustee Elliott?

[2:13:41] Trustee Elliott: Well, honestly, to me, to my mind, we need to be proactive, but not a pest.

[2:13:51] Trustee Elliott: If it is, you know, if staff are already advancing and talking about the official community plan, we don't need to advance this.

[2:13:59] Trustee Elliott: This is, I haven't seen any movement on this.

[2:14:04] Trustee Elliott: Our council to council meetings, we haven't been able to address the topic of our OCP yet.

[2:14:09] Trustee Elliott: And so, frankly, I don't know where we're at with staff to staff conversations. So I think this is a formal letter from our government to the First Nation government saying, here's our projects coming up. We're engaging on the OCP. We're interested in hearing from you.

[2:14:26] Trustee Elliott: And if that comes from the, you know, political level, as well as the staff to staff level, I don't think that's too much overlap, but I would be interested to hear what Planner Zupanek has to say on that.

[2:14:42] Trustee Luckham: Planner Zupanek.

[2:14:44] Trustee Elliott: Thank you.

[2:14:46] Trustee Elliott: We

[2:14:52] Planner Zupanec: just have double microphones happening here. So can you hear me okay?

[2:14:56] Trustee Luckham: Yep.

[2:14:57] Trustee Luckham: yep

[2:14:58] Planner Zupanec: the intent of this totally understood and staff are working to engage with staff at

[2:15:05] Planner Zupanec: you have a meeting coming up at the end of august i understand or september

[2:15:08] Planner Zupanec: with specifically where this would be on your agenda if the agenda allows to discuss

[2:15:15] Planner Zupanec: um the progress for this project and the engaging the interest of the nation's staff to work with

[2:15:22] Planner Zupanec: our staff so there's active movement on that front there was a letter sent out to all first

[2:15:25] Planner Zupanec: nations within your um the work that that you do within their territories at the beginning of the

[2:15:31] Planner Zupanec: year because your annual meeting schedule is set after your first um once you've adopted that

[2:15:38] Planner Zupanec: schedule so right now the way the motions worded you've only got three meetings last

[2:15:42] Planner Zupanec: is that what you intended was just to send them those three meeting dates

[2:15:47] Planner Zupanec: for the remainder of this year there are no meeting dates for next year set

[2:15:51] Planner Zupanec: there

[2:15:52] Trustee Elliott: there's lots of community engagement meetings on specific topics so all known

[2:15:57] Trustee Elliott: local trust committee meetings and special meetings um i maybe we could add that i mean

[2:16:05] Trustee Elliott: we're engaging our community but here's you know i think it's it's just polite to let them know and

[2:16:13] Trustee Elliott: and so

[2:16:16] Planner Zupanec: that's the clarification piece is that your regular scheduled business meeting and your

[2:16:21] Planner Zupanec: your special meeting dates for the

[2:16:23] Planner Zupanec: much issue for example are you wanting those to be communicated

[2:16:27] Planner Zupanec: versus the focus group sessions that planner chadwick's going to be working on for your

[2:16:33] Planner Zupanec: ocplab review project is it all of those no

[2:16:38] Trustee Elliott: you're right focus group's not appropriate

[2:16:41] Planner Zupanec: so you only have a few business meetings left for the rest of this year there

[2:16:47] Trustee Elliott: is an annual

[2:16:47] Planner Zupanec: letter that goes out to all nations it

[2:16:50] Trustee Elliott: didn't go out last year we only had one letter going out

[2:16:53] Trustee Elliott: in the very first it took a year to get that letter out and currently there is no plan from

[2:17:01] Trustee Elliott: my knowledge to have an annual letter going out so this hasn't been happening well

[2:17:07] Trustee Luckham: but i we do

[2:17:08] Trustee Luckham: have a standing

[2:17:08] Trustee Elliott: it

[2:17:10] Trustee Luckham: doesn't it

[2:17:11] Trustee Elliott: doesn't happen because there hasn't been staff capacity

[2:17:14] Trustee Elliott: And so

[2:17:15] Trustee Elliott: because Gabriela has, you know, quite a large project that I know Sonoma Council will want to give input on, I think this is an opportunity for us specifically to send a letter, regardless of whether the other LTCs are doing it or not, because they're not, from my

[2:17:34] Trustee Elliott: knowledge, before their LTCs and speaking with Director Frater, this is, they don't have capacity for this.

[2:17:41] Planner Zupanec: so through the chair i think we're just seeking confirmation that you're there's no the dates

[2:17:45] Planner Zupanec: that are set right now for your regular business meeting dates are the ones that you wish to

[2:17:49] Planner Zupanec: express as the dates in which the official community plan on these file a review may

[2:17:56] Planner Zupanec: be discussed at those meeting dates because we don't

[2:17:59] Planner Zupanec: have next year's date set for example so

[2:18:02] Planner Zupanec: for the next year it's impossible to do that work yet and it won't be done until late fall early

[2:18:07] Planner Zupanec: early winter?

[2:18:12] Trustee Elliott: The intent of this motion is really the second part, to indicate our desire to work

[2:18:18] Trustee Elliott: with them on our official community plan. I think the schedule of known dates is a formality.

[2:18:27] Trustee Elliott: Here's upcoming meetings. That's not the most important part, but the update of current

[2:18:34] Trustee Elliott: projects and advocacy activities i um i would say is what i'm more interested in so yes just

[2:18:41] Trustee Elliott: the three business meetings uh remaining in this year i

[2:18:50] Trustee Luckham: don't see any harm in this um

[2:18:54] Trustee Luckham: ideally it'll be crafted in a respectful way um this letter can be included in our next

[2:18:59] Trustee Luckham: government to government meeting and we can obviously raise it the same topic at our next

[2:19:04] Trustee Luckham: government government meeting and uh see um what capacity the name of first nation has to engage

[2:19:12] Trustee Luckham: those so susan yates oh

[2:19:18] Voice 4: yeah thank you welcome yeah i don't see any harm in it um the ocp part

[2:19:22] Voice 4: of it might be redundant only because i specifically asked planner chadwick at our

[2:19:28] Voice 4: July 4th meeting about um First Nations engagement on the OCP project and she said that is a separate

[2:19:36] Voice 4: and parallel process so I'm assuming that's happening although I don't know any details but

[2:19:42] Voice 4: as I said like you said Chair Luckham there's no harm in sending this right now

[2:19:48] Voice 9: yeah so my

[2:19:49] Trustee Elliott: knowledge they have a copy of our OCP and that's um that's the only thing that's been actioned

[2:19:56] Trustee Elliott: on that front and that came as a result of the council to council meeting i don't think

[2:20:02] Trustee Elliott: there has been additional conversation but without planner chadwick here i can't confirm

[2:20:08] Voice 4: good to know okay

[2:20:12] Trustee Luckham: so it's moved and seconded the correct choosing age yeah and so therefore

[2:20:18] Trustee Luckham: call the vote on this second motion as on the screen was on the screen all those in favor

[2:20:24] Trustee Luckham: that carries unanimously um thank you

[2:20:28] Trustee Luckham: so our next regular meeting is scheduled for september the 5th

[2:20:33] Trustee Luckham: and um that concludes our business today so thank you everyone and um enjoy the rest of your day

[2:20:42] Trustee Luckham: and we'll no doubt

ADOPTED
 
 
Gabriola Island ADOPTED 1 
Local Trust Committee Minutes 
August 8, 2024 
 
Gabriola Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
August 8, 2024 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Tobi Elliott, Trustee 
 Susan Yates, Trustee 
  
Staff Present: Sonia Zupanec, Island Planner 
 Warren Dingman, Bylaw Compliance and Enforcement Manager 
 Lisa Millard, Recorder 
  
Others Present: There were approximately 12 members of the public in attendance. 
  
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 10:30 am. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Elliott reported the following: 
 Success of Munu Canoe fundraiser held at Xwcumi:lucun (Gabriola Sands); 
 Attended July 1 Canada Day event at Gabriola Museum; 
 Attended Culturally Committed discussion about cultural importance of First 
Nations place names; 
 Recognized launch of Snuneymuxw First Nation Gallery at the Gabriola Museum; 
 Attended Naut'sa mawt Oceanside Wellness Network discussion on emergency 
preparedness related to climate events; 
 Attended Cultivate Festival; 
 Posted Official Community Plan Review engagement process update on Trustees 
Corner on Islands Trust website; 
 Attended Snuneymuxw Days; 
 Working with trustee sub-group focussed on creating options for tiny homes;  

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 Attending upcoming Union of BC Municipalities Convention during which Islands 
Trust will be requesting the Ministry of Health update the Manual of Composting 
Toilets and Greywater Practice; and 
 Applied to attend Conexts Climate Preparedness Hub. 
 
Trustee Yates reported the following: 
 Attended meeting on Mudge Island to discuss bylaw enforcement policy; and 
 Gabriola Ferry Advisory Committee sent questions to BC Ferries Community 
Relations Manager regarding the planned 2026 ferry terminal upgrades and 
received the following information:  
- Nanaimo Harbour terminal berth will be realigned, a lay by berth built, and 
charging stations to potentially be installed; 
- Gabriola terminal upgrades to extend lifespan of marine infrastructure, 
upgrade berth to meet flood design levels, and charging stations to potentially 
be installed; 
- Estimated shutdown of terminals will be 6 to 8 weeks in spring 2026 and 
alternative service plan will be developed with community consultation 
beginning in the fall; 
- Tug and barge service for vehicles will be provided during berth closure and 
alternative means of transit for passengers is under discussion; and 
- The emergency wharf should not be impacted. 
3.2 Chair's Report 
Chair Luckham reported the following: 
 Attended community meetings in Gambier Local Trust Area including a public 
hearing;  
 Continued CAO Hiring Committee work; 
 Preparing for Trust Council being held in Nanaimo in September; and 
 Attending upcoming Union of BC Municipalities Convention. 
3.3 Electoral Area Director's Report 
Electoral Area Director Craig reported the following: 
 New waste regulations for multi-family residential, business, institutional, and 
industrial properties and waste hauler licensing to be in effect January 2025; 
 Request for Statement of Qualifications for an organization to hold a contract to 
manage the Health and Well Being Coordinator position has closed and staff are in 
process of negotiating contract with the selected group; and 
 Regional District of Nanaimo has worked with the Province to supply water to 
Gabriola Community Bus and a cooling centre during upcoming heat warning event. 
3.4 First Nations Reports - none 
4. PUBLIC COMMENTS 
 Member of the public referred to the July 16, 2024 Local Trust Committee meeting on 
Mudge Island during which a member of the community spoke to a Local Trust Committee 
motion that was passed in April regarding putting a hold on investigations until the bylaw 

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policy was reviewed and had requested it be included in the bylaws, the Planner read the 
motion referred to and confirmed it only stated the policies and Trustee Elliott said she 
would bring it forward to add a new motion to support that the bylaws be included, and this 
discussion had not been included in the July 16 meeting minutes. They also asked the 
takeaways that Trustee Elliott listed at the end of the meeting be included in the minutes 
and requested confirmation that Trustee Elliott will advance the revised motion. 
o Trustee Elliott replied that she would need to review the meeting recording to 
determine specifically what was said and suggested approval of the July 16, 2024 
meeting minutes be deferred. 
 
 Member of public stated the Mudge Island Community Association has not heard anything 
in response to their letter of July 7 regarding bylaw enforcement policies and asked if 
Trustees have met or conferred with staff to discuss the letter.  
o Chair noted that all Local Trust Committee discussions are required to be held in 
open public meetings and Trustees cannot meet independently to discuss business. 
 
 Member of the Public noted at the July 16 meeting Trustee Elliott said she was going to look 
into the question as to whether or not an investigation is mandatory when a bylaw 
complaint is received. 
o Trustee Elliott replied she had emailed Director Cermak and Interim CAO Julia 
Mobbs with several details from said meeting and is awaiting response and she has 
asked that the files from the 2019 public hearing be made available so she can 
review the public comments as per the Mudge Island Community Association’s 
request. 
5. DELEGATIONS - none 
6. MINUTES 
6.1 Local Trust Committee Minutes dated June 27, 2024 – for adoption 
By general consent, the Local Trust Committee meeting minutes of June 27, 2024 were 
adopted. 
6.2 Local Trust Committee Special Meeting Minutes dated July 4, 2024 – for adoption 
By general consent, the Local Trust Committee meeting minutes of July 4, 2024 were 
adopted. 
6.3 Local Trust Committee Special Meeting Minutes dated July 16, 2024 – for adoption 
By general consent, adoption of the Local Trust Committee special meeting minutes will 
be deferred to the September 5, 2024 meeting. 
6.4 Section 26 Resolutions-Without-Meeting Report - none 
6.5 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated August 1, 2024 

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Planner and Trustees provided the following updates and comments: 
 Legal review of the draft covenant for Gabriola Commons was completed in June, 
2024 and follow up information from staff to Local Trust Committee is pending; 
 Screening date for Dust n’ Bones movie is being worked on, approved funding has 
expired and another funding request will need to be made; 
 Letter from Local Trust Committee to Provincial and Federal governments 
requesting support in protecting cultural heritage sites has been raised at Executive 
Committee for consideration as a broader advocacy issue; 
 Request to add all correspondence regarding the Official Community Plan Review 
Project to the website and specifically letters received from J and C Johnston, Emily 
Carrington, and correspondence about dark skies; and 
 Request to discuss GB-DVP-2023.3 (Miller) at the next meeting. 
8. APPLICATIONS AND REFERRALS - none 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Major Project: Gabriola Island Comprehensive Official Community Plan and Land Use 
Bylaw: Fall Engagement Options - Staff Report 
The Planner summarized the Staff Report and asked Trustees for feedback on focus 
group invitees, timelines, and discussion topics presented in the report. 
Discussion ensued and the following comments were noted: 
 Limit focus group to 10 participants; 
 Engage under-represented groups; 
 Consider breaking down larger topics into smaller categories to focus discussions; 
 Add Gabriola Housing Society to list of potential participants; and 
 Separate marine and foreshore protection into a specific topic. 
GB-2024-063 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee endorse the Gabriola Official 
Community Plan/Land Use Bylaw Review 2024 Fall engagement process and 
draft schedule with recommended amendments for the planner to consider as 
discussed.   
CARRIED 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Letter dated July 9, 2024 from Mudge Island Community Association regarding 
Proposed Gabriola Island Local Trust Committee Bylaw Compliance & Enforcement 
Policy Revisions 
Bylaw Compliance and Enforcement Manager noted the following: 

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 Received and reviewed the policy amendments the Mudge Island Community 
Association would like to see incorporated into the bylaw enforcement polices for 
Mudge Island; 
 Draft document of Local Trust Committee Enforcement Policy Bylaw has been 
prepared for Regional Planning Committee consideration and will go to Trust 
Council for input in September; 
 Another webinar will be required for input from Gabriola Island residents to hear 
their comments on compliance and enforcement policies and procedures; 
 Some of the Mudge Island Community Association’s recommendations do not 
comply with Trust Council policy and discussions on those would need to occur at 
Trust Council level; 
 Local Trust Committee policies will be considered once input is received from Trust 
Council on draft policy and procedures and any changes to Trust Council policies; 
 Trust Council policy currently states that Local Trust Committees not be involved in 
investigations; and 
 Ombudsperson recommends elected officials, councils, or committees make 
policies, but not be involved in day-to-day operations of bylaw compliance. 
Discussion ensued and Trustees made the following comments: 
 Would like a meeting scheduled for Bylaw Compliance and Enforcement Manager 
Dingman to answer questions from Trustees and discuss Mudge Island Community 
Association’s recommendations; 
 Letter from Mudge Island Community Association indicates community support for 
continued investigation and enforcement of derelict buildings, trailers and vehicles 
and for reasons related to health, safety, environmental damage and interference 
with cultural heritage sites; 
 Files are being investigated and closed; 
 Some of the work is specific to Trust Council policy; and 
 Desire to work through the recommendations from Mudge Island Community 
Association to better understand rationale and merits of each proposed change. 
GB-2024-064 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request staff to schedule a 
special meeting to discuss prosed bylaw and compliance enforcement policy as 
soon as possible and invite members of the Mudge Island Community 
Association.  
CARRIED 
GB-2024-065 
It was MOVED and SECONDED 
that the Chair of the Gabriola Island Local Trust Committee work with staff to 
respond to letter from Mudge Island Community Association dated July 9, 2024.  
 CARRIED 
 

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GB-2024-066 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee replace standing resolution GB-
2024-023 with the following: defer enforcement of the Mudge Island Land Use 
Bylaw No. 228 until a full review of policies and procedures for compliance and 
enforcement is complete and adopted, and a targeted review of Land Use Bylaw 
No. 228 is undertaken by the Gabriola Local Trust Committee; with the 
exception of enforcement of derelict trailers and vehicles, health and safety 
concerns, interference with archeological heritage sites, or possible 
environmental damage that are a significant concern, and these would be 
brought to the Local Trust Committee for review. 
CARRIED 
11. NEW BUSINESS - none 
12. STAFF REPORTS 
12.1 Trust Conservancy Report - none 
12.2 Islands Trust Council Highlights - March 12-14, 2024 
  Received for information. 
12.3 Applications Report - none 
12.4 Trustee and Local Expense Report - none 
12.5 Adopted Policies and Standing Resolutions 
  Received for information. 
12.6 First Nations Relationship Building Update - none 
12.7 Climate Change Action Update - none 
12.8 Local Trust Committee Webpage 
Add all correspondence regarding the Official Community Plan Review Project to the 
website and specifically letters received from J and C Johnston, Emily Carrington, and 
correspondence about dark skies. 
13. WORK PROGRAM 
13.1 Active Projects Report dated August 1, 2024 
  Trustees requested that the list be cleaned up and summarized. 
13.2 Future Projects Report dated August 1, 2024 
  Received for information. 
14. UPCOMING MEETINGS 

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Trustees discussed inviting a Snuneymuxw Elder to open a fall meeting and providing an update 
to Snuneymuxw First Nation on the Local Trust Committee’s current and future projects. 
The meeting recessed for a break at 12:34 p.m. and reconvened at 12:40 p.m. 
GB-2024-067 
It was MOVED and SECONDED  
that staff work with Trustee Elliott to invite a Snuneymuxw Elder to open a regular 
business meeting of the Local Trust Committee in the fall, and provide appropriate 
remuneration for their attendance.  
CARRIED 
GB-2024-068 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request staff write a letter to First 
Nations in whose territories the Gabriola Local Trust Committee works, (re)introducing 
Trustees and Staff, and provide a schedule of known Local Trust Committee meetings 
for the upcoming year, and provide an update of current projects and advocacy 
activities, and indicate our desire to work with First Nation governments on the Gabriola 
Official Community plan, and policies on land use, heritage protection, marine and 
foreshore, and other policies they wish to provide input on.  
CARRIED 
14.1 Next Regular Meeting Scheduled for Thursday, September 5, 2024 at 10:30 am at the 
Gabriola Arts and Heritage Centre 
15. ADJOURNMENT 
By general consent, the meeting was adjourned at 12:52 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Recorder