Islands Trust Council regular meeting, August 22, 2024

[0:00:00] Voice 6: I'm calling this meeting of the Islands Trust Council Committee of the Whole, I'm calling it

[0:00:05] Voice 6: to order. And the first thing I'd like to do

[0:00:09] Voice 12: is

[0:00:10] Voice 6: actually very important. I wish to acknowledge

[0:00:13] Voice 6: that we are privileged to live and work in the lands and waters that have been the traditional

[0:00:18] Voice 6: home of Indigenous peoples for millennia upon millennia. As trustees, we've been entrusted

[0:00:24] Voice 6: with the responsibility of protecting these same lands and waters. And our work this evening

[0:00:29] Voice 6: actually uh is in fact uh very much about that very thing uh the trust policy statement is of

[0:00:35] Voice 6: course um an attempt to determine how to best fulfill our mandate and uh we're all aware that

[0:00:43] Voice 6: of the developments in terms of this draft uh that trust council is attempting to fulfill its

[0:00:51] Voice 6: commitment to um address the interests of our indigenous peoples who live in the trust area

[0:00:57] Voice 6: with appropriate respect and accounting for their interests.

[0:01:01] Voice 6: And our work on this trust policy statement

[0:01:04] Voice 6: is very much of a piece with that.

[0:01:08] Voice 6: And with that introduction,

[0:01:12] Voice 6: I'm going to ask if anybody has any comments

[0:01:17] Voice 6: about the agenda and if they don't,

[0:01:21] Voice 6: I will take it that it is approved by general consent.

[0:01:25] Voice 6: So if anybody objects or has any comments

[0:01:27] Voice 6: or wishes to make any changes please speak now all right hearing none i uh take the agenda has

[0:01:36] Voice 6: been accepted by consent first item of business which again i would hope that we could proceed

[0:01:42] Voice 6: by consent unless anybody has any specific comments about the minutes uh the next item is

[0:01:47] Voice 6: in fact um for review and adoption adoption sorry of the uh minutes of our last meeting

[0:01:54] Voice 6: which was held on july 8th does anybody have any comments about those uh things that they think

[0:02:00] Voice 6: we're not correctly uh put forward or need correction or anything like that none uh all

[0:02:11] Voice 6: right i take it that the minutes have been approved by general consent our follow-up action

[0:02:16] Voice 6: list is the next item do we have uh perhaps uh director freighter can walk us through that very

[0:02:26] Voice 6: briefly there's not a tremendous amount here anyhow no

[0:02:30] Voice 9: simply because the committee of the

[0:02:31] Voice 9: whole is not a decision-making body you make recommendations to trust counsel so our intention

[0:02:36] Voice 9: intention is to bring those forward at a time at which we have enough of them to justify bringing

[0:02:41] Voice 9: them forward together at a future meeting so that would relate to number two and the other items are

[0:02:45] Voice 9: completed.

[0:02:47] Voice 6: Okay yes and that's entirely consistent with the the action that we're entrusted to do

[0:02:53] Voice 6: which is indeed pile up these recommendations until we're very close to having some sound

[0:02:59] Voice 6: recommendations in terms of what the next draft can be. All right I don't see any need to belabor

[0:03:05] Voice 6: this anymore. Let's move on. Next item. We're all aware that we have some issues to discuss

[0:03:15] Voice 6: this evening that will be subject to solicitor and client privilege. May I have a mover and

[0:03:23] Voice 6: a seconder with respect to entry and closed meeting? I see Trustee Fast has raised her

[0:03:29] Voice 6: hand.

[0:03:30] Trustee Fast: Yes, I move that Islands Trust Council Committee the whole close this meeting to

[0:03:34] Trustee Fast: public subject to section 91i of the community charter in order to consider matters related to

[0:03:40] Trustee Fast: the receipt of advice that is subject to solicitor client privilege including communications necessary

[0:03:45] Trustee Fast: for that purpose and that staff be invited to remain in the meeting i

[0:03:50] Voice 6: see trustee borthwick

[0:03:51] Voice 6: has his hand up i assume that's to second the motion he's nodding he's also compounded that

[0:03:57] Voice 6: by putting his thumb up so doubly confirmed do we have any comments or discussion on this motion

[0:04:06] Voice 6: Seeing none, I see it passes by consent. Could we please enter the meeting into closed session now,

[0:04:12] Voice 6: please? Could we have the text up on the screen, please? Thank you. The meeting of the Committee

[0:04:20] Voice 6: of the Whole has now returned to its public component, and I'm able to report on behalf

[0:04:27] Voice 6: of the Committee of the Whole that in response to legal and staff advice, the Committee of the Whole

[0:04:33] Voice 6: has recommended that executive committee direct staff to draft for further consideration by the

[0:04:37] Voice 6: committee of the whole revisions to the draft policy statement to ensure it conforms to the

[0:04:43] Voice 6: jurisdiction given to trust council under the islands trust act that's the report of the

[0:04:51] Voice 6: proceedings that happened in closed session but for the benefit of the public that revised

[0:04:56] Voice 6: that revised draft will in due course be made available to the public as part of the agenda

[0:05:03] Voice 6: of our next meeting.

[0:05:06] Voice 6: Moving on to item seven on the agenda,

[0:05:10] Voice 6: Trust Area Services has something to report

[0:05:13] Voice 6: further to a request by this committee at the last meeting.

[0:05:18] Voice 6: Director Frater.

[0:05:23] Voice 8: Give

[0:05:24] Voice 9: me a turn.

[0:05:25] Voice 6: Sure.

[0:05:25] Voice 9: With your indulgence, Chair,

[0:05:27] Voice 9: I'll pass this over to our Senior Policy Advisor,

[0:05:30] Voice 9: Jason Newmans.

[0:05:31] Voice 13: Thank you.

[0:05:33] Voice 13: Thank you, Chair.

[0:05:33] Voice 13: I'll keep my comments brief as I know

[0:05:36] Voice 13: that the trustees have much to discuss tonight um this report that's in front of you follows

[0:05:42] Voice 13: on a request that was made at your may 30th meeting at which time the committee the whole

[0:05:45] Voice 13: recommended the trust council request staff provide a briefing that presents examples from

[0:05:50] Voice 13: other jurisdictions regional growth strategies etc goals objectives policies and indicators

[0:05:55] Voice 13: related to relationships with indigenous governing bodies um we have done so we took a quick scan

[0:06:01] Voice 13: through the universe of a range of different policy documents from local governments across

[0:06:06] Voice 13: across the province.

[0:06:07] Voice 13: These include reconciliation frameworks, strategic plans,

[0:06:10] Voice 13: official community plans, regional growth strategies,

[0:06:14] Voice 13: and a few other ancillary types of documents

[0:06:16] Voice 13: that one might encounter.

[0:06:19] Voice 13: Broken it up according to a sort of a logical separation

[0:06:22] Voice 13: of ideas, goals, objectives, strategies,

[0:06:25] Voice 13: policy actions, and indicators

[0:06:26] Voice 13: per the direction of this body.

[0:06:30] Voice 13: And I think, I don't know,

[0:06:32] Voice 13: it's an interesting compendium of work.

[0:06:34] Voice 13: staff don't really have any particular judgment or analysis of it to offer you

[0:06:39] Voice 13: it's there for your information you'll see included in this as appendix number

[0:06:43] Voice 13: two is an excerpt from a recent report from the Capital Regional District where

[0:06:48] Voice 13: they undertook a very similar exercise if any of you have the opportunity to

[0:06:51] Voice 13: take a read through that whole report it's quite informative as they brought

[0:06:56] Voice 13: in some some consultants to go out and undertake direct conversations with the

[0:07:01] Voice 13: indigenous governing bodies in the Capital Regional District and find out

[0:07:04] Voice 13: what it is that they were looking for and what they needed and uh so i think it makes for

[0:07:07] Voice 13: interesting reading i will uh leave it there for your further discussion thank you chair

[0:07:13] Voice 6: thank you very much as you've heard from staff people that this is uh this work product was uh

[0:07:19] Voice 6: in a specific response to a request by this committee for this information

[0:07:24] Voice 6: um we don't actually have time to drill into it in some expansive um debate it's there for

[0:07:31] Voice 6: information and as a resource we may wish to drill into it at a later date but that's going to depend

[0:07:36] Voice 6: on what trustees have to say about it at this juncture um uh i would i briefly uh open the floor

[0:07:45] Voice 6: to uh questions not necessarily speeches but questions from the trustees to staff about any

[0:07:52] Voice 6: any of the items that might need elaboration or clarification that they see in this uh this

[0:07:57] Voice 6: summary provided to us by staff. Does anybody have any questions or comments that they want

[0:08:02] Voice 6: to direct to staff about this? Trustee Boland?

[0:08:08] Voice 8: I just have a comment that I read that the CRD

[0:08:12] Voice 8: region had four First Nations to develop protocol agreements with. And to me, that seems like a

[0:08:19] Voice 8: reasonable, you know, it shouldn't be, it's achievable. I think it contrasts with what we

[0:08:29] Voice 8: as the islands trust would have to do to replicate the process that they have undertaken that's my

[0:08:37] Voice 8: only comment thank you all

[0:08:41] Voice 5: right thank you um trustee

[0:08:43] Voice 6: patrick i

[0:08:44] Trustee Patrick: think just sort of following

[0:08:45] Trustee Patrick: on um trustee boland's comments there i think it there's this is great information i really

[0:08:50] Trustee Patrick: appreciate staff doing this i think this is it's some of this is really food for thought for some

[0:08:56] Trustee Patrick: of our local trust committees that have maybe just one or two nations that they're building

[0:09:01] Trustee Patrick: relationships with versus laying the table for allowing us to have those relationship

[0:09:07] Trustee Patrick: building exercises at the local trust committees so very interesting to see and

[0:09:14] Trustee Patrick: great great things happening thank

[0:09:19] Voice 6: you any further questions or comments about this this item

[0:09:25] Voice 6: Trustee Getty?

[0:09:26] Voice 2: Yes, thanks to staff.

[0:09:28] Voice 2: I think this is excellent.

[0:09:29] Voice 2: There's a lot of really good ideas in here.

[0:09:32] Voice 2: And I think that once we can dig into it, it'll be very, very helpful.

[0:09:35] Voice 6: I agree.

[0:09:36] Voice 6: I think it's a very good resource.

[0:09:37] Voice 6: Trustee Elliott?

[0:09:39] Voice 14: Thank you.

[0:09:40] Voice 14: And as we develop the handbook, I think that's going to be where we see a lot of this in our reconciliation action plan.

[0:09:47] Voice 14: So the policy statement at a high level is going to set the direction.

[0:09:52] Voice 14: But this can inform us on the how and the objectives and the sort of action plan.

[0:09:59] Voice 14: So thank you for this work. I think it actually is really valuable.

[0:10:03] Voice 6: Yes. And I asked trustees to, if they haven't read it, to go through it and let it digest.

[0:10:10] Voice 6: Because whether directly or indirectly, there's information there that can and should inform this project.

[0:10:19] Voice 6: project. So thank you for that. If we could return to the agenda, please. The next item,

[0:10:29] Voice 6: discussion strategy, that's something I've provoked. It's my view that this process can

[0:10:41] Voice 6: work better if we structure these meetings. We have a kind of a plan with how we deal with

[0:10:46] Voice 6: these conversations. We started out looking at this with some very basic initial questions

[0:10:52] Voice 6: about which we needed some legal advice,

[0:10:54] Voice 6: which is why we've gone into the confidential hearings

[0:10:57] Voice 6: or confidential meetings.

[0:11:00] Voice 6: But in terms of the general discussion

[0:11:02] Voice 6: that we need to have,

[0:11:03] Voice 6: the public open discussions about the drafts and edits,

[0:11:07] Voice 6: we need to have some sort of structure.

[0:11:08] Voice 6: So I've asked staff for some ideas along those lines.

[0:11:12] Voice 6: So this shouldn't take too long,

[0:11:14] Voice 6: but staff has prepared this little slideshow

[0:11:16] Voice 6: that talks about draft policy statement review options.

[0:11:21] Voice 6: There's potential strategies we can undertake in order to introduce some efficiencies to

[0:11:26] Voice 6: this process.

[0:11:27] Voice 6: Next slide, please.

[0:11:31] Voice 6: There's three approaches that we can think about here.

[0:11:36] Voice 6: One is a sequential one, which is we simply start at the beginning of the document, grind

[0:11:40] Voice 6: our way through it in the order of the sections, and we deliberate, debate, edit, accumulate

[0:11:48] Voice 6: simulate recommendations that we, at the end of the day, end up being the revised document that

[0:11:53] Voice 6: we recommend to trust counsel. That's going through it sequentially. Second way of dealing

[0:11:58] Voice 6: with it would be not sequentially, but thematic. Move through the document according to topic

[0:12:05] Voice 6: and according to topic in alignment with our strategic plan. Third alternative is

[0:12:14] Voice 6: is the heck with being bound by any structure.

[0:12:17] Voice 6: We're just gonna drill it to whatever we feel like drilling

[0:12:20] Voice 6: at every meeting.

[0:12:21] Voice 6: And then at the end of every meeting,

[0:12:22] Voice 6: we decide, we get ourselves set up for the next meeting

[0:12:26] Voice 6: by saying, okay, next meeting,

[0:12:28] Voice 6: we're gonna decide on topics one, two and three

[0:12:30] Voice 6: or whatever they happens to be.

[0:12:31] Voice 6: So those are the three different routes that we might take.

[0:12:36] Voice 6: So next slide, please.

[0:12:40] Voice 6: Underlying this are some assumptions.

[0:12:44] Voice 6: One, whether it's one, two or three different routes

[0:12:47] Voice 6: that we take, one, staff will send out some questions,

[0:12:50] Voice 6: guiding questions a week ahead of time of the meeting,

[0:12:52] Voice 6: just to get people oriented about things to think about.

[0:12:58] Voice 6: Two, staff will do a brief presentation

[0:13:00] Voice 6: to introduce each topic.

[0:13:02] Voice 6: Three, the recommendations will be captured

[0:13:05] Voice 6: in the usual fashion as resolution in the minutes

[0:13:07] Voice 6: of this body and then eventually provided

[0:13:10] Voice 6: to Trust Council in a batch for final consideration.

[0:13:14] Voice 6: Four, policy decisions and recommendations made at one meeting won't be discussed in

[0:13:19] Voice 6: subsequent meetings until after trustees have completed the preliminary review of all the

[0:13:23] Voice 6: topics.

[0:13:25] Voice 6: A certain amount of iterative circling back is necessary to develop the document, but

[0:13:31] Voice 6: in due course.

[0:13:33] Voice 6: I mean, we should grind through the whole thing once and then return to it if we feel

[0:13:37] Voice 6: it's necessary.

[0:13:39] Voice 6: But let's not just repeat ourselves from meeting to meeting and get stuck in some rabbit hole.

[0:13:44] Voice 6: item five uh any discussion item left unresolved and that's bound to happen at one meeting uh will

[0:13:50] Voice 6: be carried over to be finished up at the next so those are some basic assumptions to how we'd run

[0:13:54] Voice 6: these meetings irrespective of which option we take now if we could go to the next slide please

[0:14:01] Voice 6: we had a poll of trustee preferences and here are some of the proposed dates these are the

[0:14:06] Voice 6: extensive dates one of which is going to try to fit something in the trust council meeting

[0:14:10] Voice 6: then of course you see what they are here and i don't have to repeat them next slide so

[0:14:17] Voice 6: uh if we proceed with the sequential approach uh the tentative outline of how we'd approach it

[0:14:26] Voice 6: uh and this is uh further to staff suggestion would be as laid out here that september we'd

[0:14:33] Voice 6: start out with talking about objective three the preserving protecting healthy diverse ecosystems

[0:14:39] Voice 6: and then discuss that see if we have any recommendations and then

[0:14:44] Voice 6: i'm not going to just repeat everything's on the powerpoint slide you can see what it says

[0:14:48] Voice 6: October 3, Objective 4, November 6, Objective 5, December 12, Part 4, et cetera.

[0:14:57] Voice 6: First thing I'm going to say is this is ambitious.

[0:14:59] Voice 6: The idea that we just get the whole thing done in four meetings could happen.

[0:15:03] Voice 6: I wouldn't hold my breath, but it could happen.

[0:15:06] Voice 6: Next slide.

[0:15:10] Voice 6: A thematic approach, similarly ambitious, but based on a,

[0:15:15] Voice 12: basically

[0:15:16] Voice 6: on a theme or category strategy.

[0:15:18] Voice 6: strategy. In September, talk about ecosystem health integrity, then climate change, then

[0:15:24] Voice 6: growth management, then implementation. Again, ambitious, but, and these headings, nobody's

[0:15:30] Voice 6: bound to these things. I mean, as a body, we can sort of adapt and do what we want. These are some

[0:15:35] Voice 6: suggestions. Okay, next slide. Choose your adventure. Well, we would just decide from

[0:15:43] Voice 6: meeting to meeting, sort of deal with one thing, and then at the end of the meeting, decide, okay,

[0:15:48] Voice 6: what do we want to talk about next plug it in move on next slide discussion that's the last slide uh

[0:15:58] Voice 6: really uh the reason i sort of set this up is that we can have a brief discussion about

[0:16:04] Voice 6: how we want to structure and proceed with these meetings and um if people comment about this and

[0:16:08] Voice 6: uh i suppose we could just if the discussion's fruitful we could lead to a conclusion that we're

[0:16:14] Voice 6: going to go with one of these options uh you know a sequential thematic or choose your own adventure

[0:16:19] Voice 6: but alternatively other people may have suggestions better ideas but the basic theme here is i think

[0:16:25] Voice 6: we need a structure a better structure so that we can be more efficient and one of those aspects i

[0:16:31] Voice 6: think uh is since we have this rotating chairmanship and because there's going to be

[0:16:37] Voice 6: um a lot of different meetings i think you know i've tried to restrain myself at this meeting and

[0:16:45] Voice 6: I think a general rule of thumb for chairing these meetings is that the chairs are probably

[0:16:50] Voice 6: better off restraining themselves from participating in any real active debate.

[0:16:57] Voice 6: That really, there's so many issues to be dealt with here that when a person is chairing

[0:17:03] Voice 6: the meeting, being the traffic cop is probably, limiting themselves to that is probably the

[0:17:08] Voice 6: better option, which I pride to do today.

[0:17:10] Voice 6: Trustee Peterson.

[0:17:14] Voice 3: Thank you, Chair.

[0:17:14] Voice 3: despite the often strong appetite of Trust Council to choose its own

[0:17:20] Voice 3: adventure, I favor the sequential approach. All right, Trustee Evans.

[0:17:28] Voice 7: I would

[0:17:29] Voice 7: like to recommend that we start with a thematic because the themes flow

[0:17:35] Voice 7: throughout the document and then go through it sequentially to make sure

[0:17:41] Voice 7: that we have captured everything as it needs to be and make sense as we go through for each of the

[0:17:49] Voice 7: sections so

[0:17:51] Voice 6: sequentially first and then or sorry thematically first and then fly specking by going

[0:17:57] Voice 6: through it sequentially got it trustee borthwick um

[0:18:04] Voice 21: i would uh second trustee peterson that i i

[0:18:07] Voice 21: just in terms of my process of going through this document i would prefer a sequential

[0:18:11] Voice 21: but it feels feels like a more progressive way to go through it okay

[0:18:18] Voice 5: jesse

[0:18:20] Voice 6: getty for this document

[0:18:22] Voice 2: i think that um sequential is helpful the document has been um organized in a certain way and i think

[0:18:29] Voice 2: that um you know jumping around is really hard in terms of sharing a screen and doing it by zoom so

[0:18:35] Voice 2: um i think just in terms of um getting through something i would go with um sequential but

[0:18:43] Voice 2: But, you know, highlighting and commenting in terms of this is referring back to and sort of layering it in terms of themes as well.

[0:18:52] Voice 2: Once we get past this document, I think that I would prefer to have themes and that we can dig into some of these things that are in our strategic planning.

[0:19:02] Voice 2: But so that we've got some background and material to work with.

[0:19:06] Voice 2: But for this document, I think sequential.

[0:19:09] Voice 5: All right, Trustee Yates.

[0:19:11] Trustee Fast: i prefer sequential for this document thank you chair bernardo okay

[0:19:17] Voice 4: any other trustees have any

[0:19:20] Voice 4: want to weigh in with

[0:19:20] Voice 6: comments i'm going to ask for a show of hands um we've had some uh

[0:19:28] Voice 6: choose your own adventure doesn't seem very popular but um just bear with me here i have

[0:19:33] Voice 12: to pause i've got a new could i suggest we take a five minute recess

[0:19:50] Voice 14: maybe great

[0:19:56] Voice 17: idea not necessary

[0:19:57] Voice 6: let's get this let's wrap

[0:19:59] Voice 6: this up um i just just sorry i apologize to the interruption just

[0:20:03] Voice 6: unnecessary just oh oh

[0:20:06] Voice 12: hey so

[0:20:08] Voice 6: uh yeah i'm back and we should be able to wrap this up so

[0:20:11] Voice 6: i was going to suggest that since the choose your own adventure doesn't seem very popular i'm going

[0:20:15] Voice 6: to throw this up to a show of hands between the sequential and somatic options and see

[0:20:21] Voice 6: what the support is there so uh those in favor of the sequential approach please

[0:20:26] Voice 6: raise your hands let's see it's one two three four five six well somebody's gonna keep track

[0:20:35] Voice 6: of this but uh and okay please lower your hands and those in favor of the thematic approach

[0:20:44] Voice 6: please raise your hands well i see i've been abandoned by this the person who wanted it

[0:20:55] Voice 6: which is uh trustee evans oh there's harris he showed up all right looks like the sequential

[0:21:02] Voice 6: approach is the way we're going to go. And that's just as rational as any other approach. And

[0:21:07] Voice 6: I suppose it's not binding, but I do encourage other chairs to bear in mind that they're going

[0:21:16] Voice 6: to have an opportunity to argue and wrangle these issues when they're not chairing. So

[0:21:21] Voice 6: that argues in favor of in the interest of having the meetings efficient of restraining themselves,

[0:21:29] Voice 6: and we might actually get things done on time.

[0:21:31] Voice 6: So thank you for that part of it.

[0:21:35] Voice 6: We now are going to proceed sequentially.

[0:21:38] Voice 6: Next item.

[0:21:40] Voice 6: We have a briefing here at 7.3.

[0:21:44] Voice 6: Staff, over to you.

[0:21:50] Voice 9: You're at the briefing that was provided to you

[0:21:52] Voice 9: on May 30th at your first Committee of the Whole meeting.

[0:21:54] Voice 9: Is it our intention to return this briefing

[0:21:56] Voice 9: to each meeting to provide background

[0:21:59] Voice 9: for any conversation that you wish to have

[0:22:01] Voice 9: about you know changes you would like to the document so if any trustees had um amendments

[0:22:08] Voice 9: that they'd like to propose or discuss now this provided the agenda item moment for that discussion

[0:22:12] Voice 9: to occur um i am aware trustee morrison did have a suggestion to bring forward tonight um but she's

[0:22:18] Voice 9: not wasn't able to attend i could suggest it on her behalf if you wish or you could wait for her

[0:22:23] Voice 9: to be at present at a future meeting well

[0:22:28] Voice 6: i think if trustee morrison has the point to make then she

[0:22:31] Voice 6: should uh if this was a shorter time horizon thing i wouldn't like you know i think we could engage

[0:22:39] Voice 6: her issue now but she'll have an opportunity to raise it the next meeting so we might as well

[0:22:43] Voice 6: park it trustee godfrey lisa

[0:22:52] Voice 5: i think you have a point you have your hand up trustee gavro

[0:23:04] Voice 6: well i don't think the trustee is hearing me

[0:23:08] Voice 16: she was frozen okay

[0:23:12] Voice 6: uh do we know if she has a comment

[0:23:17] Voice 6: or is her hand just frozen she

[0:23:19] Voice 17: could unmute can

[0:23:24] Voice 5: you unmute trustee govro she

[0:23:28] Voice 7: might have lost

[0:23:28] Voice 7: connection for a little bit we might need to wait for her to come back

[0:23:31] Voice 6: okay uh in the meantime do

[0:23:35] Voice 6: any other any other trustees have any updates they would like to see to the memo to the briefing memo

[0:23:45] Voice 6: don't see any well while we're waiting and hoping that we can get trustee give row back um let's um

[0:23:51] Voice 6: We'll return to the agenda, please.

[0:24:00] Voice 6: Okay.

[0:24:03] Voice 6: Any new business that anybody wishes to propose or suggest?

[0:24:10] Voice 6: Trustee Evans.

[0:24:11] Voice 7: And just a quick question.

[0:24:13] Voice 7: Is this where people can bring forward any edits that they'd like to make to the document?

[0:24:20] Voice 6: Interesting question.

[0:24:22] Voice 6: I don't see why not.

[0:24:23] Voice 6: We did have, I think in further future meetings,

[0:24:30] Voice 6: when we don't have the need necessarily for a closed meeting,

[0:24:32] Voice 6: I mean, I anticipate the focus of most of our meetings will be an editing session, but this meeting has been scheduled till 9.30.

[0:24:41] Voice 6: So by all means, I think, unless anybody objects, it makes sense to me that we could indeed proceed with future edits or additional suggested edits to the document in open session.

[0:24:56] Voice 6: session. So please proceed anybody who wants to do that. But we'll need a copy of the draft

[0:25:10] Voice 6: trust policy statement put up on the screen and by which I mean the original one that's

[0:25:15] Voice 6: attached to the to the agenda, the public agenda. Trustee Harris, I'd

[0:25:20] Voice 18: like to make a

[0:25:21] Voice 18: motion to remove the definition of colonialism from them.

[0:25:24] Voice 18: um

[0:25:24] Voice 6: okay so we're gonna go right into the fisticuffs uh let's go uh if we could have the

[0:25:32] Voice 6: uh that part of the trust policy statement up on the screen please the definition of colonialism

[0:25:41] Voice 6: and uh while that's coming up uh perhaps uh trustee harris you could explain why you find

[0:25:47] Voice 6: that objection uh

[0:25:50] Voice 18: well you know i explained it in the um in the closed session but i still feel

[0:25:55] Voice 18: the same i think it's very divisive and it it's to me it seems hurtful to um to people especially

[0:26:07] Voice 18: from blended families from settler and first nation families i it seems to me it's also a

[0:26:14] Voice 18: very one-sided type of definition and um it doesn't seem like it doesn't the definition

[0:26:23] Voice 18: to me does not have credibility at this point what i see there i think it's divisive it's

[0:26:28] Voice 18: um that's about all i got thank

[0:26:33] Voice 5: you trustee evans um

[0:26:36] Voice 7: i think on this point for myself

[0:26:39] Voice 7: if there is something in this document that is going to cause divisions in our communities

[0:26:47] Voice 7: um throughout the islands and with first nation engagement and moving forward if this if this

[0:26:54] Voice 7: This is going to if this is going to cause a hindrance rather than a healing, then I would also support removing it at this point.

[0:27:03] Voice 7: Something can go in at a later date. But at this point, if this is going to if this is going to cause if it's going to be a stumbling block, then let's remove it.

[0:27:18] Voice 5: Trustee Bowman. I

[0:27:23] Voice 8: agree with Trustee Harris. This is quite divisive.

[0:27:26] Voice 8: it's um you know we're sitting around a table talking about reconciliation

[0:27:32] Voice 8: and you know the people who are sitting at that table and i include myself i i don't feel that i'm

[0:27:41] Voice 8: this fits my way of behaving and i think it is unnecessarily um i i'm i'm not denying that this

[0:27:55] Voice 8: This didn't happen in the past, but I think it's something which will be a stumbling block.

[0:28:00] Voice 8: So I would favor moving it.

[0:28:02] Voice 8: Thank you.

[0:28:04] Voice 6: Trustee Getty.

[0:28:07] Voice 2: I think that this is a reality for a number of people.

[0:28:11] Voice 2: And I think that we have to figure out a way of having this difficult discussion, whether it's, you know, in mixed groups or not.

[0:28:20] Voice 2: So, you know, I've certainly heard this and something and lots of things much, much, much stronger.

[0:28:26] Voice 2: longer in terms of colonialism. And if we have to introduce it in ways that date it and say that

[0:28:38] Voice 2: there's legacies and ongoing challenges, and if that one verb in terms of steel, as a couple of

[0:28:49] Voice 2: people have mentioned is is the most problematic then uh you know maybe we um massage it a little

[0:28:56] Voice 2: bit but uh you know i think that this is um the whole issue of um the problems around um

[0:29:05] Voice 2: reconciliation so um i'm not guilty of anything hopefully but um i haven't got feedback from

[0:29:13] Voice 2: everybody I've ever had contact with. But, you know, I think that this is, this keeps changing

[0:29:20] Voice 2: in size. I think this is the crux of the issue for the decisions, or at least a lot of the

[0:29:28] Voice 2: discussions in the community. So I think that we have to figure out how to present it in ways that

[0:29:34] Voice 2: can generate the discussion as opposed to offending one side or the other. And I don't

[0:29:42] Voice 2: even i don't even know that i want to use that kind of language one side or the other but um

[0:29:47] Voice 2: somehow or other i think we need to be able to deal with this without just eliminating it

[0:29:54] Voice 5: trust you like them mute

[0:30:00] Voice 17: Yeah, there are some fundamental elements that came to us out of the Truth and Reconciliation

[0:30:06] Voice 17: hearing and the calls to action. And I think one of them is not to be afraid of

[0:30:14] Voice 17: the history, the documentation that supports a narrative. I'm sure this may be offensive to some

[0:30:28] Voice 17: and maybe is not necessarily characterizing it in the right way for all audiences,

[0:30:35] Voice 17: which we want to be inclusive. I don't find it so. And so, therefore, rather than jumping to

[0:30:44] Voice 17: let's delete it, and that's the end of the story, I would like to see a presentation of other

[0:30:54] Voice 17: definitions. I've been looking at a few online here, just trying to sort this out in my own

[0:31:00] Voice 17: head is the language. Sure, this is a political document. Okay, I get that. And so we need to

[0:31:05] Voice 17: choose our words more carefully. Let's choose our words more carefully. Colonialism is at the

[0:31:12] Voice 17: the center of the inequity and injustices that exist. And I would like to find us, find a place

[0:31:22] Voice 17: of comfort where we can stand behind what we believe colonialism to be. That's all I can say.

[0:31:33] Voice 5: I have

[0:31:36] Voice 7: a request. Seeing as we're using this definition in here, can I request

[0:31:40] Voice 7: how many times is the word colonialism actually used in this document? If it's only once,

[0:31:46] Voice 7: perhaps we can uh find a different word or um if it's used a lot then we will need to have a

[0:31:55] Voice 7: definition in here but perhaps we don't know that as um previously mentioned by trustee luckham

[0:32:00] Voice 7: perhaps we don't necessarily to use the source uh bc addressing racism working glossary perhaps

[0:32:07] Voice 7: we can use a different um definition of it because and and i think i saw a comment about um

[0:32:17] Voice 7: staff Elliot, as our Indigenous advisor, perhaps he would like to

[0:32:25] Voice 7: pipe in and give us his perspective, if the Chair permits.

[0:32:30] Voice 5: I think that would be very helpful.

[0:32:31] Voice 5: And

[0:32:40] Voice 6: while we're waiting for Joe Elliot to appear, Trustee Patrick.

[0:32:49] Trustee Patrick: We do have a very important role to play as an organization to really help

[0:32:55] Trustee Patrick: the island communities on this journey.

[0:32:59] Trustee Patrick: i personally don't have an issue with this definition but i've already experienced comments

[0:33:06] Trustee Patrick: that i've received from constituents who have and i would just be concerned you know is this

[0:33:13] Trustee Patrick: the right place you know we we need to find ways to be that leader and to help our communities

[0:33:19] Trustee Patrick: on this journey in every way we can um does it have to you know be in this statement so i'm i'm

[0:33:29] Trustee Patrick: just concerned that we're we're creating a lightning rod that might detract from getting

[0:33:33] Trustee Patrick: this policy statement done this term um and that we need to find genuine ways to help lead in our

[0:33:40] Trustee Patrick: communities christy

[0:33:46] Voice 18: harris i don't feel that this is the full truth there's plenty of spoken history

[0:33:52] Voice 18: of things that have gone on prior to quote-unquote colonialism and until those conversations can be

[0:34:02] Voice 18: had i don't think there'll ever be any well i shouldn't say any but i don't think full healing

[0:34:09] Voice 18: could ever take place i'm a complete advocate of giving trust conservancy land present and future

[0:34:17] Voice 18: to appropriate first nations i'm for a co-governance as i pushed for in the um in the

[0:34:24] Voice 18: policy statement but i still feel this is is not pushing us in the right direction at all it's it's

[0:34:31] Voice 18: one-sided it's not the full truth at at the for the time being this definition needs to be taken

[0:34:37] Voice 18: out this cannot go forward in my opinion or shouldn't go forward in my opinion um in this

[0:34:45] Voice 18: form that needs to be taken out and

[0:34:48] Voice 12: if we put

[0:34:48] Voice 18: something else in then that's fine but um thank

[0:34:52] Voice 18: you okay we've got the point

[0:34:53] Voice 3: uh trustee peterson yeah just note that there's 19 i counted 19

[0:34:58] Voice 3: instances of the word in the uh in the first draft um when it comes to our commitment to

[0:35:09] Voice 3: reconciliation this is uh this is some very there's a lot of um very strong feelings uh

[0:35:19] Voice 3: on on on this terminology and uh i would like to hear from our uh indigenous advisor

[0:35:27] Voice 3: um i personally i'm not uh i'm not married to this particular definition

[0:35:35] Voice 3: but we're using the word 19 times in the document and I'd like to hear from our Indigenous advisor.

[0:35:47] Voice 6: Well I've actually got some questions for the staff as well so I'm looking forward to that.

[0:35:51] Voice 6: Trustee Harris you already had your hand up. Well I

[0:35:54] Voice 18: would like to say that specifics are very

[0:35:58] Voice 18: very important. This is quite broad and it is not specific. It's I'll leave it that specific

[0:36:06] Voice 18: Specificity, or however I'm supposed to pronounce that word, is very important, and that needs to be taken into consideration when coming up with a definition of this magnitude.

[0:36:20] Voice 17: Thank you, Chair.

[0:36:23] Voice 17: I was going to say that if there, thank you, Tim, for doing the homework there, 19 uses.

[0:36:29] Voice 17: I was going to say if there's an inadequate number of uses of the word colonialism in the document, I think that we should consider the omission of it.

[0:36:37] Voice 17: And so I think that it has not been omitted. And so I don't have that remark. But again, looking at definitions, just quickly on colonialism, simply, it's obvious that colonialism has happened all over the planet. And it has been one dominant people or government, overwhelming or taking over another people, primarily indigenous. And so what is the politically correct way to say that? Let's figure it out.

[0:37:07] Voice 4: trustee fast thank

[0:37:12] Trustee Fast: you chair i've been looking in the um uh final summary of the final report

[0:37:18] Trustee Fast: of the truth and reconciliation uh process commission of canada and uh there's a lot in

[0:37:26] Trustee Fast: here about education calling these are the calls to action um and i'm not sure um that

[0:37:35] Trustee Fast: that this definition is the best we can do in helping our communities learn, or

[0:37:48] Trustee Fast: I think there's lots of other ways to do education. The only place I can find

[0:37:54] Trustee Fast: a reference to municipal governments is regarding professional development and training for public

[0:38:00] Trustee Fast: servants maybe partly that might be uh us and volunteers in the community i'm not sure

[0:38:06] Trustee Fast: probably refers to staff um the next one is calling upon the pope so there's not a lot here about um

[0:38:13] Trustee Fast: uh about um local government but there's a lot about education including um uh education for

[0:38:25] Trustee Fast: for reconciliation and museums and archives and youth programs and burial information,

[0:38:32] Trustee Fast: all kinds of things maybe that we could look at. I agree with, we should ask our

[0:38:40] Trustee Fast: intergovernmental advisor for his advice about whether this is the best place

[0:38:46] Trustee Fast: for this education to happen. Thank you.

[0:38:50] Voice 6: Thank you. And I see nobody else has any hands,

[0:38:53] Voice 6: So I'll throw my questions out in anticipation of hearing from Joe Elliott.

[0:39:01] Voice 17: Joe is online.

[0:39:03] Voice 6: Oh, he is online.

[0:39:04] Voice 6: I don't see his hand up.

[0:39:06] Voice 6: Oh, he

[0:39:06] Voice 17: was invited.

[0:39:08] Voice 17: Oh, there he is.

[0:39:09] Voice 6: You're muted.

[0:39:09] Voice 6: There you are.

[0:39:11] Voice 6: Okay, well, Joe, you've heard people desperately asking for your input because they're terrified about how to deal with this.

[0:39:19] Voice 6: So why don't we hear from you and see what you've got to say?

[0:39:21] Voice 6: No,

[0:39:22] Voice 1: and I appreciate that. And I appreciate the conversations. And I think that's one of the ways that in how we're going to learn is if we take it out, and we don't have that uncomfortable conversations, and we're not going to, we're not going to learn, we're not going to build that relationship.

[0:39:34] Voice 1: relationship and so it's really imperative to have it there and that's it's if we if we came

[0:39:39] Voice 1: from a lens in regards to the journey of educational and we look at a process of regards

[0:39:44] Voice 1: cultural safety or anti-specific racism then you know we would we would use this as a scenario and

[0:39:50] Voice 1: we would explore in regards to how harmful would it be to take it out to to just justify i guess

[0:39:56] Voice 1: some of the circumstances and it's it's only a voice from a from an indigenous or first nations

[0:40:00] Voice 1: perspective um and if i just share a little bit about who i am my great-great-grandfather or my

[0:40:07] Voice 1: great-great-grandfather was a settler who married into couching um and then with that there's that

[0:40:15] Voice 1: our family land was reduced because of that that process in regards to you know some of the some

[0:40:20] Voice 1: of the acts and such as the i guess you know the gradual civilization act the gradual

[0:40:25] Voice 1: gradual infatuation in the Indian Act. So then land was reduced on the couch and reserve because

[0:40:31] Voice 1: of that marriage. And I think, you know, those are conversations that we need to have and to

[0:40:36] Voice 1: build relationship. And so I don't think, you know, a person who was intermarried and their

[0:40:44] Voice 1: offsprings, you know, I think we need to be comfortable with that conversation so we can

[0:40:49] Voice 1: gradually and we can learn from one another. If we look at 30 years ago, we couldn't say the word

[0:40:55] Voice 1: racism in documents or we couldn't say it in institutions or organizations and so that's we

[0:41:05] Voice 1: have to have those uncomfortable conversations for us to learn and so i i don't see any harm

[0:41:10] Voice 1: it having here i think you know if we as a trustees if the if we all went through a process

[0:41:16] Voice 1: we could see how harmful this was removing some of those um positions and i i strongly hear the

[0:41:22] Voice 1: legal positions and i i understand that and respect that but at the same time i think we

[0:41:26] Voice 1: need to have these conversations but it's really up to the trustees i think in regards to i just

[0:41:31] Voice 1: i just share my perspective in regards to and not to offsets and opinions because you know i i'm one

[0:41:38] Voice 1: of the individuals that come from the intermarriages of uh the new people that came into the lands and

[0:41:43] Voice 1: was impacted by that and i i'm not uncomfortable in having that conversation thanks

[0:41:49] Voice 6: joe but the um

[0:41:50] Voice 6: um i've got a question which is like this is one definition which appears to i i confess i don't

[0:41:57] Voice 6: know what bc addressing racism working glossary i don't know what that group is i certainly know

[0:42:03] Voice 6: what the human rights commissioner is um so it seems like a lot turns on i mean everybody's

[0:42:12] Voice 6: familiar with the concept of colonialism but you know a lot turns and the way it's expressed in

[0:42:17] Voice 6: the definition that's what i think people are getting a little anxious about do we know joe

[0:42:22] Voice 6: if there's um if the ministry our ministry has a working definition that is the same or different

[0:42:30] Voice 6: from this one no

[0:42:33] Voice 1: i don't know i have to look into it okay

[0:42:35] Voice 6: thanks uh trustee middleton yeah thank

[0:42:41] Trustee Middleton: thank you for that discussion um i think yes it's important um but also yes we want to be helpful

[0:42:49] Trustee Middleton: So we want a policy statement that I realize the word we're actually trying to enshrine here is decolonization.

[0:42:57] Trustee Middleton: So we actually want to create a document that actually engages in the work of decolonization.

[0:43:02] Trustee Middleton: And I looked at the Human Rights Commission. There is no definition of colonization there anymore.

[0:43:07] Trustee Middleton: There is just talk of decolonization and the work that they're doing.

[0:43:10] Trustee Middleton: and i'm wondering if we could take some learning from that um which um the language on that site

[0:43:18] Trustee Middleton: seems to be excellent it acknowledges the past it it doesn't try to hide it but it talks about

[0:43:24] Trustee Middleton: what we're doing with that knowledge and what better place to put that that that commitment

[0:43:32] Trustee Middleton: than in this document which is you know reconciliation is effectively an act of

[0:43:39] Trustee Middleton: decolonization, I guess. And so, rather than we just say, oh, we've used the word colonial,

[0:43:43] Trustee Middleton: we should put a definition there, and it describes the, you know, the wrongs of the past,

[0:43:49] Trustee Middleton: and then what? You know, talk is cheap, right? We can toss a definition in there. It doesn't

[0:43:55] Trustee Middleton: mean that we actually either believe it or are acting on those historical wrongs,

[0:43:59] Trustee Middleton: but if we commit to decolonization, which is, I think, what the intent of the, you know,

[0:44:03] Trustee Middleton: the community of writers behind this document is, that is something, and that is something we can

[0:44:08] Trustee Middleton: talk about right in public and it doesn't wash over the past i don't know i think it's pretty

[0:44:14] Trustee Middleton: it's worth looking into thank you uh

[0:44:18] Voice 4: thank you trustee middleton and uh

[0:44:22] Voice 6: you've touched on a point i'd like to ask director freighter a question which is um

[0:44:32] Voice 6: i mean it's pretty clear i mean the the discomfort that we heard from trustee harris before and i

[0:44:38] Voice 6: I think he fairly summarized why this language might be problematic for some people.

[0:44:43] Voice 6: I mean, for some people, the language is be very provocative and, you know, they're going to feel not great about it.

[0:44:49] Voice 6: And, you know, there's all that problem that comes out of it.

[0:44:53] Voice 6: So my question for the staff here, Director Frater, is what's the purpose of having this specific definition in here?

[0:45:00] Voice 6: And I'm jumping off for Trustee Middleton's point, which is he's talking about decolonization.

[0:45:05] Voice 6: colonization that's kind of interesting because that's kind of more more to the point really but

[0:45:09] Voice 6: what's what i'm struggling with is what's the relevance of having a definition of colonialism

[0:45:15] Voice 6: in what is a trust policy statement i mean we're not to be blunt we're not in the consciousness

[0:45:22] Voice 6: raising business here i'm not denying anything that's in that phrase but is that really relevant

[0:45:29] Voice 6: to the trust policy statement and what does it accomplish what is it necessary it

[0:45:39] Voice 9: is there to

[0:45:39] Voice 9: assist with the interpretation of the word it's just that simple i think it's for you to determine

[0:45:44] Voice 9: whether that is if it is sufficiently useful well

[0:45:47] Voice 4: hang on hang on staff put it in there so you have

[0:45:51] Voice 4: a purpose so what is the purpose we

[0:45:55] Voice 9: included it to assist with the interpretation of the sentence

[0:45:57] Voice 9: sentences that it's involved in um pulling and because this is approved by the minister we tried

[0:46:03] Voice 9: to find a provincial working definition that could be used um since then we've just been

[0:46:09] Voice 9: been looking online there is a the provincial definition under their um the anti-racism

[0:46:16] Voice 9: definitions list that's now provided by the province they actually stop the definition now

[0:46:21] Voice 9: at the word state so without including the second sentence so it was our intention to provide a

[0:46:26] Voice 9: definition that was congruent with what the provinces was defining it as it is for you to

[0:46:31] Voice 9: decide do you feel it's necessary and useful to have it there just

[0:46:35] Voice 6: to follow up that are you saying

[0:46:38] Voice 6: the definition in there is not the definition the province is currently using it seems that

[0:46:42] Voice 9: the province they're on their engagement site that the full definition as written is included

[0:46:47] Voice 9: on a website now that states that updated may 7 2024 that lists anti-racism definitions the

[0:46:55] Voice 9: definition appears to be the same but not including the second sentence so

[0:46:59] Voice 6: the historical and ongoing

[0:47:00] Voice 6: blah blah blah that's out of

[0:47:02] Voice 9: the of on this one website around definitions yes okay

[0:47:06] Voice 6: uh so this is

[0:47:08] Voice 6: the definition because we use the word colonialism staff built obligated to define it okay uh trustee

[0:47:15] Voice 6: um

[0:47:17] Voice 21: yeah i was i mean i i really appreciated uh trustee middleton's uh i think decolonialism is

[0:47:24] Voice 21: a more sort of proactive approach to to the definition um that said i you know i i hear

[0:47:33] Voice 21: trustee lockham and and joe elliott uh you know there is there is value in having

[0:47:38] Voice 21: these definitions included in in in our documents um i i am in support of this definition but i think

[0:47:47] Voice 21: possibly it might be more useful for us this is clearly something that we're discussing

[0:47:51] Voice 21: at some length um maybe the the thing to do is to ask staff to provide us with a with a suite of

[0:47:59] Voice 21: options and we can have this discussion more fulsomely down the line um but i yeah i mean i

[0:48:05] Voice 21: think there is value in it and yeah i mean i i appreciate uh trustee harris's concerns about

[0:48:12] Voice 21: some of those parts i would suggest that some of those concerns in terms of inter first nations

[0:48:18] Voice 21: relations prior to uh european colonization are not germane to this in the same breath

[0:48:27] Voice 21: this is specifically about an external force coming in and imposing structures which have

[0:48:33] Voice 21: of real and ongoing effects thank

[0:48:35] Voice 6: you trustee borthwick and your your suggestion

[0:48:39] Voice 6: needs i think a little timely it is timely in terms of asking staff to perhaps explore some

[0:48:46] Voice 6: alternatives here because as i look at my clock we're running out of time here and i don't propose

[0:48:50] Voice 6: to run this meeting over time we're not going to resolve this issue tonight it is going to carry

[0:48:56] Voice 6: on to a further discussion another time that's obvious it's an important issue it's obviously

[0:49:00] Voice 6: Obviously, people are seized with it, and they care about it, and we're going to work

[0:49:04] Voice 6: it through, and I see we have four trustees who still wish to speak.

[0:49:11] Voice 6: I'm going to say that that is going to be the end of the discussion for this evening,

[0:49:16] Voice 6: and then we'll have to adjourn for the next meeting.

[0:49:19] Voice 6: So we'll proceed in sequence, hear the last speakers on the understanding.

[0:49:23] Voice 6: We're not going to resolve this.

[0:49:24] Voice 6: This is going to need further exploration.

[0:49:27] Voice 6: we'll discuss at another meeting and hopefully staff might be able to come with us with some

[0:49:31] Voice 6: alternative language for trustees to consider as they continue to debate this trustee harris

[0:49:37] Voice 6: on

[0:49:38] Voice 18: that point i've got a couple things to say i don't see why we can't go ahead with the vote to

[0:49:42] Voice 18: remove this from for the time being from the website because we've already had kickback and

[0:49:46] Voice 18: it's not going to help us advance this policy statement what trustee middleton said was very

[0:49:51] Voice 18: very important that again proactive somebody mentioned that um you know i i can't that seems

[0:49:59] Voice 18: just so important that we do something that is positive not a negative the whole story isn't

[0:50:06] Voice 18: told here it's not fair okay but i would like to have the vote tonight that this is removed for the

[0:50:12] Voice 18: time being until we put something else in there if it's decolonization or or whatever it may be

[0:50:17] Voice 18: but this is not helping our um our goal of getting this policy statement passed with the public thank

[0:50:23] Voice 18: you well

[0:50:24] Voice 6: you can have your vote now or you can have it uh at another meeting i mean we have the

[0:50:28] Voice 6: time but i would like to have it now here

[0:50:30] Voice 16: may i just interrupt for a moment please please

[0:50:33] Voice 6: do i

[0:50:34] Voice 16: would just like to say that the motion has been moved but it hasn't been seconded so we don't

[0:50:38] Voice 16: actually have a motion on the floor and i would like um trustee harris to read out what i have

[0:50:44] Voice 16: first if he is, if we are going to go through with it, but just letting you know it's been

[0:50:48] Voice 16: moved and not seconded.

[0:50:50] Voice 18: I'll be happy to read it out.

[0:50:52] Voice 16: Please tell me if it's accurate to your...

[0:50:55] Voice 16: They have to recommend to just counsel.

[0:51:02] Trustee Patrick: Okay, so we

[0:51:03] Voice 8: all recommend...

[0:51:16] Voice 6: Shouldn't it be to the executive committee to direct staff?

[0:51:21] Voice 2: Yes,

[0:51:27] Voice 18: that makes more sense.

[0:51:33] Voice 18: That the committee of the whole recommend to executive committee that staff remove the

[0:51:36] Voice 18: the definition of colonialism from the glossary.

[0:51:40] Voice 20: I second.

[0:51:43] Voice 6: We have limited time here, and if we

[0:51:46] Voice 6: wanted to continue the debate, I think it could go on for hours. So, Trustee Hunter had his hand

[0:51:54] Voice 6: up before, as did, I believe, Trustee Luckham. Those are the only two people I'm going to

[0:52:00] Voice 6: entertain any further comments from, and then I'm going to put it to a vote. Trustee Luckham.

[0:52:04] Voice 6: All

[0:52:05] Voice 17: right. Decolonization is the undoing of colonialism. If you want to decolonize, you sure better have a definition of colonialism before you start taking down the walls.

[0:52:15] Voice 17: I think that this is going too far. I think that this particular definition and several others should be considered, brought back to council and considered to determine how it is that this council wants to define colonialism.

[0:52:32] Voice 17: colonialism. That's all from

[0:52:34] Voice 6: me. All right. Trustee

[0:52:36] Voice 5: Hunter, do you have anything else to add?

[0:52:38] Voice 20: I agree with Trustee Harris that the definition is not correct and should be removed.

[0:52:47] Voice 20: And I second the motion, by the way. Did you hear me?

[0:52:50] Voice 6: Yep, you're in there. Thank you.

[0:52:52] Voice 6: Your name is recorded for posterity as having seconded it.

[0:52:56] Voice 6: Thank you

[0:52:56] Voice 6: very much. Okay, last one. Trustee Evans.

[0:52:59] Voice 6: Thank

[0:53:00] Voice 7: you. I agree with changing the definition. I think we need something in the ID decolonization or colonization, because it's been mentioned so much.

[0:53:10] Voice 7: I would recommend a change to it rather than a removal of.

[0:53:15] Voice 6: Well, you can always remove and and then change it but the fact

[0:53:18] Voice 18: that this is simply, this is simply a removal for now and we can have the conversation to put in.

[0:53:22] Voice 18: And Tressie Harris, please.

[0:53:25] Voice 6: What we have before the floor is this motion.

[0:53:27] Voice 6: We've had the debate that we have the time for.

[0:53:29] Voice 6: I'm going to put it to a vote.

[0:53:30] Voice 6: Those in favor of the motion, please raise your hands.

[0:53:39] Voice 6: Staff, have you recorded it?

[0:53:42] Voice 6: The number of favor?

[0:53:43] Voice 19: Yeah, there's eight in favor.

[0:53:46] Voice 6: Okay.

[0:53:47] Voice 6: Lower your hands, please.

[0:53:50] Voice 6: Those in favor of, well, those opposed to the motion, please raise your hands.

[0:53:59] Voice 2: Do we still have quorum?

[0:54:01] Voice 20: Yes.

[0:54:01] Voice 20: yeah

[0:54:02] Voice 19: there's 10 opposed and that was uh for the service in favor that one i believe fails 10

[0:54:17] Voice 19: all right uh

[0:54:19] Voice 6: that fails but uh of course as we all know um this is a work in progress

[0:54:26] Voice 6: there are i don't think this is the end of the discussion there's obviously a lot of um

[0:54:31] Voice 6: spot that it's going to have to go into this and we'll probably pick this up at another time

[0:54:36] Voice 6: could we turn to the agenda i think this is that we pretty much uh run out the spring we've

[0:54:39] Voice 6: run out of time here. But happily, we've actually got a lot done today. And I think that just

[0:54:45] Voice 6: discussion we had over the past half hour is quite fruitful. It really does go to the core

[0:54:50] Voice 6: of a lot of things. And it's good that we actually started that discussion. We are now

[0:54:59] Voice 6: having to schedule our future meetings. As you'll see at 9.1, those are the dates that

[0:55:07] Voice 6: that are available to us by virtue of the survey

[0:55:11] Voice 6: that we had, the poll.

[0:55:14] Voice 6: Do we have any objections to these dates

[0:55:15] Voice 6: or are we gonna agree by consent

[0:55:17] Voice 6: that this is where we're gonna schedule them?

[0:55:22] Voice 6: Oh, I'm sorry, I see hands are up.

[0:55:24] Voice 6: I've been, Trustee Yates, I apologize.

[0:55:29] Voice 6: Oh, I see.

[0:55:30] Voice 6: Trustee Hunter, do you have anything else to add

[0:55:32] Voice 6: as your hand is up?

[0:55:33] Voice 20: Yes.

[0:55:36] Voice 20: The voting online is confusing me.

[0:55:39] Voice 20: Like, how many people are online

[0:55:43] Voice 20: And do we have a majority or even a quorum?

[0:55:49] Voice 20: Yeah, it's just like, I don't like it.

[0:55:53] Voice 20: It's nonsense to me.

[0:55:57] Voice 20: It's like, who's there and who isn't there?

[0:55:59] Voice 20: And who's voting and who's counting?

[0:56:01] Voice 4: Well, staff is keeping track of it.

[0:56:03] Voice 20: And I

[0:56:03] Voice 20: think we have

[0:56:04] Voice 4: 18 people.

[0:56:06] Voice 4: At

[0:56:07] Voice 17: least 18 people, Ken.

[0:56:09] Voice 17: but then actually

[0:56:10] Voice 20: yes david thank you but i think they should be there should be said before the

[0:56:18] Voice 20: vote how many people are online and what's the final tally we i want to be more accurate about

[0:56:26] Voice 20: that for myself that's all thank you that's

[0:56:29] Voice 6: a good suggestion let's remember that going forward

[0:56:31] Voice 6: in retrospect on this one my understanding of mr marler you can correct me is that there were 18

[0:56:36] Voice 6: 18 people still present, which is a quorum when we have a group of 26.

[0:56:42] Voice 6: The resolution is eight.

[0:56:44] Voice 6: Please just bear with me here, please.

[0:56:47] Voice 6: And Ken, I believe eight people voted in favor of the resolution and 10 voted against it.

[0:56:52] Voice 20: Yes, I get that.

[0:56:54] Voice 20: But I would like that on each and every vote.

[0:56:57] Voice 20: That's all I'm saying so that I can be confident.

[0:57:00] Voice 6: That's a reasonable request.

[0:57:02] Voice 6: And thank you.

[0:57:03] Voice 6: Let's bear it in mind going forward.

[0:57:05] Voice 3: Christy Peterson.

[0:57:07] Voice 3: Just a quick point on this point, I think it might be helpful if we take just a little bit longer between the vote in favor and the vote against.

[0:57:21] Voice 3: And just a helpful tip for everyone, if you click on the little participants thing at the bottom of the screen, you can see a total tally of the number of hands up.

[0:57:33] Voice 3: um so i would just suggest taking a slightly longer time between votes in favor and votes

[0:57:40] Voice 3: against and if anyone wants to look let com participants it will give you the total number

[0:57:46] Voice 3: of hands up at any given time

[0:57:47] Voice 6: okay we have the point um uh it's also 9 35 and i'm getting

[0:57:53] Voice 6: restless uh do we have any objections or comments about the dates that we polled unless i hear

[0:58:05] Voice 6: objections those dates i'm going to take have been approved by consent general consent thank

[0:58:14] Voice 6: you everybody and i think with that we've concluded the business of the agenda and we

[0:58:19] Voice 6: can adjourn the meeting to the next meeting which will be in september at trust council

[0:58:23] Voice 6: thanks everybody everyone thank you

[0:58:28] Trustee Fast: chair thanks

[0:58:29] Voice 20: ben

[0:58:44] Voice 16: and

[0:58:45] Voice 6: david if you're still there more staff somebody we're

[0:58:50] Voice 16: still here we still have trustee

[0:58:52] Voice 16: hunter and trustee gavron trustee yates online yeah

[0:58:55] Voice 6: okay uh it's just that that last point that

[0:58:58] Voice 6: trustee hunter made um

[0:58:59] Voice 6: Okay.

_____________________________________________________________________________________________
Trust Council Committee of the Whole                               ADOPTED 
Special Meeting Minutes 
August 22, 2024  1 of 4 
                  Trust Council Committee of the Whole 
Minutes of a Special Meeting 
 
Date:  
Location:  
August 22, 2024 
Electronic Meeting  
 
Executive Members Present: 1.   Peter Luckham, Trust Council Chair, Thetis Trustee  
2.   Tobi Elliott, Vice-Chair, Gabriola Trustee  
3.   David Maude, Vice-Chair, Mayne Trustee  
4.   Timothy Peterson, Vice-Chair, Lasqueti Trustee  
 
Members Present:  5.   Joe Bernardo, Acting Chair, Gambier Trustee 
6.   Sue Ellen Fast, Bowen Municipal Trustee 
7.   Judith Gedye, Bowen Municipal Trustee 
8.   Sam Borthwick, Denman Trustee 
9.   David Graham, Denman Trustee 
10. Susan Yates, Gabriola Trustee    
11. Lisa Gauvreau, Galiano Trustee  
12. Ben Mabberley, Galiano Trustee  
13. Jeanine Dodds, Mayne Trustee 
14. Jamie Harris, Salt Spring Trustee  
15. Laura Patrick, Salt Spring Trustee  
16. Mairead Boland, Saturna Trustee  
17. Lee Middleton, Saturna Trustee   
18. Kristina Evans, South Pender Trustee 
19. Doug Falck, South Pender Trustee  
20. Ken Hunter, Thetis Trustee 
 
Members Regrets:  21. Kate-Louise Stamford, Gambier Trustee 
              22. Aaron Campbell, North Pender Trustee 
23. Deb Morrison, North Pender Trustee 
        
Members Absent:  24. Alex Allen, Hornby Trustee 
25. Grant Scott, Hornby Trustee   
26. Mikaila Lironi, Lasqueti Trustee 
 
Staff Present:         Julia Mobbs, Interim Chief Administrative Officer   
    David Marlor, Director, Legislative & Information Services  
Clare Frater, Director, Trust Area Services (In Victoria Boardroom) 
Stefan Cermak, Director, Planning Services 
Jason Youmans, Senior Policy Advisor (In Victoria Boardroom) 
Joe Elliott, Senior Indigenous Relations Advisor  
Alexandra Trifonidis, Executive Coordinator (In Victoria Boardroom)  
Lisa Millard, Meeting Administrator/Recorder 
 
Others Present:   Reece Harding, Legal Counsel, no members of the public present 

 
_____________________________________________________________________________________________
Trust Council Committee of the Whole                               ADOPTED 
Special Meeting Minutes 
August 22, 2024  2 of 4 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
Acting Chair Bernardo called the meeting to order at 6:33 p.m. and acknowledged that the 
meeting was held on lands and waters that have been the traditional home of Indigenous 
Peoples for millennia. 
2. APPROVAL OF AGENDA 
  By general consent the agenda was approved as presented. 
3. ADOPTION OF MINUTES 
3.1 Draft Trust Council Committee of the Whole Meeting Minutes of July 8, 2024 
By general consent the Committee of the Whole meeting minutes of July 8, 
2024 were adopted. 
4. FOLLOW UP ACTION LIST AND UPDATES 
4.1 Trust Council Committee of the Whole Follow-Up Action List 
Received for information.  
5. CLOSED MEETING 
TC-COW-2024-009 
It was MOVED by Trustee Fast, and SECONDED by Trustee Borthwick, 
that the Islands Trust Council Committee of the Whole close this meeting to the public 
subject to Section 90(1) (i) of the Community Charter in order to consider matters 
related to: the receipt of advice that is subject to solicitor-client privilege, including 
communications necessary for that purpose; and that Staff and Recorder be invited to 
remain in the meeting.  
CARRIED 
The meeting was closed to the public at 6:37 p.m. and was reopened to the public at 8:41 p.m. 
6. RISE AND REPORT 
Acting Chair Bernardo reported that, in response to legal and staff advice, the Committee of the 
Whole recommended that Executive Committee direct staff to draft, for further consideration 
by Committee of the Whole, revisions to the draft Policy Statement to ensure it conforms to the 
jurisdiction given to Trust Council under the Islands Trust Act. 
7. TRUST AREA SERVICES 
7.1 Scan of Local Government Reconciliation Initiatives and United Nations Declaration on 
the Rights of Indigenous Peoples (UNDRIP) Implementation – Briefing 
Senior Policy Advisor Youmans summarized the briefing. 
7.2        Discussion Strategies 
Discussion about structuring future Committee of the Whole conversations on the draft 
Policy Statement occurred and approaches identified included sequential movement 

 
_____________________________________________________________________________________________
Trust Council Committee of the Whole                               ADOPTED 
Special Meeting Minutes 
August 22, 2024  3 of 4 
through the document, thematic review of topics aligned with Trust Council’s draft 
strategic plan, or choosing topics to discuss at an upcoming meeting.  
 
The following assumptions were identified: 
 Staff would provide guiding questions and a brief presentation for each topic; 
 Recommendations for amendments would be captured as resolutions and provided 
to Trust Council for consideration; 
 Policy decisions and recommendations made at one meeting would not be 
discussed at subsequent meetings until a preliminary review of all topics had been 
completed; and  
 Unresolved discussion items would be carried over to the next meeting. 
 
Trustees favoured a sequential approach as indicated by a majority show of hands. 
 
Trustee Dodds left the meeting at 8:59 p.m. 
 
Trustee Gauvreau left the meeting at 9:00 p.m. and returned at 9:02 p.m. 
7.3 May 30, 2024 Background on the updated draft Policy Statement - Briefing  
  Received for information. 
8. NEW BUSINESS 
By general consent the Committee of the Whole agreed to use the remainder of the 
scheduled meeting time to discuss additional potential edits to the draft Policy 
Statement. 
Discussion ensued about the definition of the term colonialism detailed within the glossary. 
 
TC-COW-2024-010 
It was MOVED by Trustee Harris, and SECONDED by Trustee Hunter, 
that the Committee of the Whole recommend to Executive Committee that staff 
remove the definition of colonialism from the glossary in the draft Policy Statement. 
 
DEFEATED 
Some trustees commented that staff should be asked to acknowledge how many Trustees are 
present and how many votes are in favour of and against each motion when votes are 
conducted electronically. 
9. NEXT MEETING 
9.1 Scheduling future Committee of the Whole meetings 
Proposed future Committee of the Whole meeting dates and times for consideration: 
 September Trust Council (Committee of the Whole) 
 Thursday, October 3 (2:00 p.m. – 5:00 p.m.) 
 Wednesday, November 6 (6:00 p.m. – 9:00 p.m.) 
 Thursday, December 12 (6:00 p.m. – 9:00 p.m.) 

 
_____________________________________________________________________________________________
Trust Council Committee of the Whole                               ADOPTED 
Special Meeting Minutes 
August 22, 2024  4 of 4 
By general consent the meeting dates were approved as presented. 
10. ADJOURNMENT 
  By general consent the meeting was adjourned at 9:36 p.m. 
 
 
 
_________________________ 
Joe Bernardo, Acting Chair 
 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder