Islands Trust Programs Committee regular meeting, August 26, 2024

[0:00:01] Voice 6: And the recording and Trustee Allen is now joining us and we are live streamed.

[0:00:13] Voice 12: Perfect. And it is now 10 o'clock.

[0:00:18] Voice 12: I'm

[0:00:18] Voice 8: trying to travel back to it.

[0:00:20] Voice 12: Good morning, everyone. I'm now convening the meeting of the Trust Programs Committee and thank you all for joining us today.

[0:00:27] Voice 12: My name is Christina Evans and I'm elected on Sudea South Pender and I'm the chair of the Trust Programs Committee.

[0:00:32] Voice 12: I want to begin the meeting by acknowledging that we are fortunate to be able to gather

[0:00:37] Voice 12: today in locations across the traditional territories of the Coast Salish people.

[0:00:42] Voice 12: I recognize that I am an uninvited guest residing on beautiful Judea South Pender, and that

[0:00:48] Voice 12: this is the unceded territories of many Coast Salish people.

[0:00:53] Voice 12: As someone who lives, works, and lays on this land, I'm compelled and humbled to acknowledge

[0:00:58] Voice 12: that those who have come before me, those who have provided stewardship to these lands

[0:01:02] Voice 12: and waters and continue to share the land and teaching with those of us who are settlers

[0:01:08] Voice 12: to acknowledge this land is to recognize its longer history and our place in that history it

[0:01:14] Voice 12: is to recognize these lands and waters and their significance to the peoples who lived and continue

[0:01:19] Voice 12: to live in this area whose practices and spiritualities were and are tied to the land

[0:01:24] Voice 12: and water and those whose lives continue to enrich and develop in relationship to the land waters and

[0:01:30] Voice 12: and other inhabitants today.

[0:01:32] Voice 12: So I'm joined by other trustees

[0:01:34] Voice 12: and together we make up the Trust Programs Committee.

[0:01:38] Voice 12: So I'd like to have the trustees that are available online

[0:01:41] Voice 12: to introduce themselves

[0:01:44] Voice 12: and then we'll also introduce Steph afterwards.

[0:01:47] Voice 12: So I'm going to start in order as I see on screen

[0:01:50] Voice 12: with Trustee Fast.

[0:01:59] Voice 9: Hello, I'm really glad to be here.

[0:02:01] Voice 9: I'm calling in from Nuhlelequim, Bowen Island

[0:02:04] Voice 9: in Atkitsam, Howe Sound.

[0:02:06] Voice 9: and um i'm um on the territory of the squamish nation and uh i come from a mennonite background

[0:02:15] Voice 9: on both sides so my ancestry is uh family names like fast ham weans weeby workington

[0:02:24] Voice 9: bunch of names that might be familiar to folks with that ancestry and uh i too am

[0:02:33] Voice 9: I'm privileged to live here.

[0:02:35] Voice 9: Thank you.

[0:02:37] Voice 11: Thank you.

[0:02:38] Voice 11: Trustee Peterson.

[0:02:43] Voice 3: Good morning, Tim Peterson.

[0:02:46] Voice 3: Coming to you from Huete, also known as Liskiti Island,

[0:02:50] Voice 3: territory of many Coast Salish peoples

[0:02:53] Voice 3: and the treaty territory of the Tla'aman Nation.

[0:02:58] Trustee Luckham: And Tla'aman.

[0:03:00] Trustee Luckham: Good morning.

[0:03:02] Trustee Luckham: Calling in today from Thetis Island in Penelakut and Laiakson territory.

[0:03:06] Trustee Luckham: territory, humbled to live here, reminded every day the privilege that I enjoy that are at the

[0:03:13] Trustee Luckham: cost of the people that have been here since time immemorial.

[0:03:19] Voice 12: And Trustee Allen?

[0:03:24] Trustee Allen: Good morning,

[0:03:25] Trustee Allen: everyone, from tired and worn out Hornby Island, the unceded traditional territory of Comox

[0:03:34] Trustee Allen: First Nations and other Coast Salish people. It's been a very busy summer, and as you know,

[0:03:41] Trustee Allen: because i haven't been attending too many meetings it's just crazy but anyways we're starting to wind

[0:03:46] Trustee Allen: down it's not quite a switch but it's a dimmer switch and i'm looking forward to the fall and

[0:03:52] Trustee Allen: looking out and loving the rain thank you thank

[0:03:56] Voice 11: you trustee borthwick uh

[0:04:01] Voice 4: yes my name is sam

[0:04:04] Voice 4: i'm calling from uh just next door to trustee allen on similarly tired denman island also

[0:04:13] Voice 4: also known as Sothaic in the unceded traditional territories of the Comox First Nation, Qualicum

[0:04:20] Voice 4: First Nation, and home of the Penlatch people.

[0:04:25] Voice 12: Thank you. And those are our current trustees

[0:04:28] Voice 12: that we have online. And now I'm going to turn it over to staff to introduce themselves. And I'm

[0:04:33] Voice 12: going to start with staff Claire Freighter.

[0:04:36] Voice 8: Good morning, Claire Freighter, Director of Trust Area

[0:04:39] Voice 8: Services. And I'm joining this morning from the territory of the Lekwungen peoples of the

[0:04:44] Voice 8: the Songhees and Esquimalt First Nations.

[0:04:46] Voice 12: Thank you.

[0:04:47] Voice 12: And staff, Robert Barlow.

[0:04:50] Voice 6: I'm Robert Barlow, the Legislative Services Clerk for Islands Trust

[0:04:55] Voice 6: and also your recorder for today.

[0:04:58] Voice 6: And I'm happy and grateful to be living and working

[0:05:02] Voice 6: on Lekwungen-speaking territory.

[0:05:06] Voice 12: Thank you.

[0:05:07] Voice 12: So those are all of our staff and trustees that we have

[0:05:10] Voice 12: in the meeting at the moment.

[0:05:12] Voice 12: and I just want to say that this meeting is being live streamed and recorded for those who can't

[0:05:16] Voice 12: attend today. The recording will be available as video on demand on the Islands Trust website

[0:05:21] Voice 12: within the next few days. I ask that everyone's mic be muted when not speaking just to reduce

[0:05:27] Voice 12: the risk of audio disruptions during the meeting and I think with that we can if Staff Rader would

[0:05:34] Voice 12: like to put the agenda up on the screen. So I'd like to call this meeting now officially to order

[0:05:45] Voice 12: and the first item on the agenda is to review the agenda and I'm going to ask if anyone has

[0:05:51] Voice 12: any additional items that they would like to add at this point not seeing any hands going up I'm

[0:06:01] Voice 12: going to therefore adopt the agenda by general consent and now we're going to move into the

[0:06:10] Voice 12: public comment period and I'm going to ask is there I'm going to ask staff if there's any

[0:06:14] Voice 12: anyone on the public on online at the moment I'm

[0:06:24] Voice 8: not aware of any okay

[0:06:26] Voice 12: and we

[0:06:27] Voice 12: don't have any delegations and we haven't received any correspondence so I

[0:06:34] Voice 12: think then we can move into section 6 which will be the administrative

[0:06:38] Voice 12: coordination and the first item that's on the list is to adopt the minutes of

[0:06:44] Voice 12: the previous meeting and I'm going to ask if anyone has any edits that they

[0:06:47] Voice 12: would like to make to the um to the meet the meeting minutes and if you do raise your hand

[0:06:56] Voice 12: give you a few seconds here okay not seeing any hands going up um we will then for by general

[0:07:06] Voice 12: consent adopt the meeting minutes of the may 22nd electronic meeting we don't have any resolutions

[0:07:14] Voice 12: of that meeting so we will then move on to the follow-up action list and i'll turn it over to

[0:07:21] Voice 12: to Staff Rater to give us an update on where we are.

[0:07:24] Voice 12: And I'm very happy to see

[0:07:25] Voice 12: that we've got progress indicators there.

[0:07:27] Voice 12: And I'm quite sure in the near future

[0:07:30] Voice 12: that those numbers will be moving in the positive.

[0:07:34] Voice 8: Yes, but not on these two.

[0:07:36] Voice 8: These two are on hold for really pending

[0:07:38] Voice 8: the policy statement project winding up,

[0:07:41] Voice 8: which may not even be this term.

[0:07:42] Voice 8: We will see how we do.

[0:07:46] Voice 8: And or hiring another staff person

[0:07:48] Voice 8: to take on some of these activities.

[0:07:49] Voice 8: these um for these two here and then following further down you'll see that we've completed

[0:07:54] Voice 8: everything else below so i'm really just in a position to take questions if you like

[0:07:58] Voice 8: um

[0:07:59] Voice 12: i was going to ask should we move the item number one uh for staff to refine the amending

[0:08:07] Voice 12: trust policy statement to um future because right now we have the committee of the whole that has

[0:08:15] Voice 12: taken on that work and it's not being turned over to us so seeing as though that's not active on our

[0:08:19] Voice 12: list should we move that to future two

[0:08:24] Voice 8: hands up to perhaps let me know um

[0:08:28] Voice 12: okay go ahead trustee allen

[0:08:31] Trustee Allen: yeah thank you um you're wrenching the progress indicators it's sort of funny as soon as i thought

[0:08:37] Trustee Allen: the optics looked terrible because uh all the things that we completed is a zero percent

[0:08:42] Trustee Allen: progress so it's just uh the same as the ones that are in progress so i was just wondering

[0:08:46] Trustee Allen: Is that an omission or is that the way it's supposed to be 100% or maybe 90% or that's all?

[0:08:55] Voice 8: Would you like me to respond to that, Trustee Evans?

[0:08:58] Trustee Allen: Yes, please.

[0:08:59] Voice 8: You'll see here, when I went to produce this report, there was work being done on the progress bar that we use internally, so I didn't have an opportunity to use it for this report.

[0:09:08] Voice 8: But it is our intention on future reports that it will be working, but it was still a work in progress when I went to produce this.

[0:09:16] Voice 9: Thank you.

[0:09:17] Voice 9: Trustee Fast?

[0:09:18] Voice 9: um thank you chair my uh comment relating to your question about number activity number one

[0:09:25] Voice 9: is that the policy statement amendment policy is different from the trust policy statement

[0:09:33] Voice 9: that we're working on with the committee the whole okay so it's sort of how could uh the trust

[0:09:41] Voice 9: policy statement be amended once it's in its next form. So it's a different policy. And staff can

[0:09:49] Voice 9: correct me if I'm mistaken, but I believe that's the case.

[0:09:53] Voice 12: Right, but we're not actively working

[0:09:54] Voice 12: on that right now. We're still waiting for it. Is that correct, Staff Rater? So my question is,

[0:10:02] Voice 12: while we're waiting for it to come to us, it's not active. It'll become active once we receive it.

[0:10:11] Voice 8: So this is your policy statement amendment policy that guides how we amend the policy statement.

[0:10:16] Voice 8: The thought what this is that the request of Trustee Peterson and I see he has his hands up.

[0:10:21] Voice 8: But what I would say is that once once you've been through an amendment cycle towards the end of the term might be a good time to look at this policy,

[0:10:28] Voice 8: because then you will have had some lessons learned. You can reflect on how it's done.

[0:10:32] Voice 8: And I know Trustee Peterson is anxious to tell you that he would like to set in policy that that it be reviewed more frequently

[0:10:39] Voice 8: and that it's sort of the stronger language around reviewing it more than you know more than

[0:10:44] Voice 8: once every 30 years that hopefully some of the topics within the policy statement get reviewed

[0:10:49] Voice 8: each term so

[0:10:51] Voice 12: i'll go to trustee fast gain you've got so then i'll go to trustee peterson

[0:10:59] Voice 12: and then um if he answers my questions then i won't ask them go ahead uh

[0:11:06] Voice 3: thank you chair and

[0:11:08] Voice 3: And thank you, Director Frater, for prefacing what I was about to say.

[0:11:14] Voice 3: Indeed, what's clear through this process, we all know that it's been a very long time since the last review.

[0:11:23] Voice 3: If you look at the amendment policy as it stands, we're supposed to be reviewing the policy statement on a regular basis.

[0:11:31] Voice 3: crisis. Prior to really launching into the policy statement review that we're in right

[0:11:39] Voice 3: now, or at the very beginning of it, at least last term, I brought this up because we shouldn't

[0:11:46] Voice 3: be letting this amount of time lapse between reviews. One of the big challenges that we're

[0:11:52] Voice 3: facing right now, because it has been so long, is that this is a big revision. The policy

[0:12:00] Voice 3: statement really should be uh uh more iterative in my view and and smaller um review projects

[0:12:10] Voice 3: will not take so much time as we know uh trust area services is essentially almost entirely

[0:12:18] Voice 3: consumed with this project because of the scale of it what we need to be doing is is thinking out

[0:12:24] Voice 3: how how we can look at the amendment policy to encourage future councils to do a review

[0:12:32] Voice 3: at once a term um in a way that can be a shorter project that doesn't have to be this massive

[0:12:40] Voice 3: undertaking um which involves so much staff time and and so much trustee time it it should be

[0:12:47] Voice 3: reviewed on a regular basis so that's that's where this all comes from from my perspective

[0:12:52] Voice 3: Um, and it would be great if, if before the end of the term, if, if we can have some, um, a look at the amendment, the amendment policy and make recommendations to future councils to help, um, avoid this kind of a, a huge review being required, you know, 10 or 12 down the years.

[0:13:15] Voice 3: I think one of the things we discussed in Committee of the Whole, of course, was the size of this, and that we also don't know where provincial legislation is moving, in particular with regards to provincial legislation around DRIPA, and some of the things we've been contemplating as we are in Committee of the Whole looking at the policy statement draft.

[0:13:42] Voice 3: and it's been brought up by a couple people certainly is that we're sort of striving for

[0:13:50] Voice 3: protection or perfection and permanency when actually we need to be considering that this

[0:13:55] Voice 3: document should be reviewed on a regular basis so I'll leave it at that thank you

[0:14:00] Voice 12: so based on that

[0:14:03] Voice 12: I know that this project is on hold pending staff capacity could we bring the policy statement

[0:14:09] Voice 12: statement amendment policy to our next meeting to have a look at so that we can help guide

[0:14:15] Voice 12: um the areas of change needed or is that something that's being like i'm not sure if that's being

[0:14:19] Voice 12: driven through the executive committee or if this is trustee peterson that's pushing for this but i

[0:14:24] Voice 12: agree that this we should have a look at it and and start determining directly

[0:14:30] Voice 8: certainly you could

[0:14:32] Voice 8: um it may be that you want to look at it later in the term and um i can certainly um it sends you

[0:14:39] Voice 8: the link and or you could add it to the future project list to bring back um sort of once you

[0:14:44] Voice 8: got well well into your engagement period and feel like you've learned the lessons that you

[0:14:47] Voice 8: want to learn to then inform it

[0:14:50] Voice 12: yeah happy

[0:14:52] Voice 8: to happy to move as directed i'm

[0:14:55] Voice 12: thinking some of

[0:14:56] Voice 12: the smaller items smaller um like trustee peters has said looking at the wording surrounding when

[0:15:03] Voice 12: this gets reviewed might be useful to to start nailing down some of the low-hanging fruit on

[0:15:09] Voice 12: this and the other items we can work on as we get gain a little more experience but at least we'll

[0:15:18] Voice 12: have some some forward movement on it um trustee luckham thank

[0:15:27] Trustee Luckham: you chair evans um just feel

[0:15:31] Trustee Luckham: necessary to chime in here um from my perspective just to help put this into some context um there

[0:15:41] Trustee Luckham: There is policy that exists that says that this should be reviewed annually.

[0:15:46] Trustee Luckham: It's pretty clear.

[0:15:50] Trustee Luckham: Certainly, it could be developed further to be more specific.

[0:15:58] Trustee Luckham: Ideally, you know, language around seeking topics to be amended from council and all

[0:16:03] Trustee Luckham: that kind of stuff to make it a more effective document.

[0:16:07] Trustee Luckham: I would just say, you know, it has been a long time.

[0:16:09] Trustee Luckham: And I think, and Claire, you can correct me if I'm wrong, but I'm going to say that it's at least 12 years ago that this became the elephant in the room, because council chose not to amend the policy statement significantly 12 years ago.

[0:16:25] Trustee Luckham: And, of course, in that intervening time between now and then, resources and capacity have been challenged across the organization.

[0:16:35] Trustee Luckham: And just simply doing this has been a big challenge.

[0:16:38] Trustee Luckham: But the fact that it was behind 12 years ago with a list of suggested amendments and because everything has changed in the governing universe, it's become, you know, I think this elephant in the room, so to speak.

[0:16:56] Trustee Luckham: Um, it does occur to me that, um, uh, previous, uh, executive committees and council struggled

[0:17:03] Trustee Luckham: with wanting to take on those amendments because of workload, but it does strike me that getting

[0:17:08] Trustee Luckham: ahead of this a little bit, um, wouldn't be a bad thing because ultimately we're going to have a new

[0:17:14] Trustee Luckham: policy statement. And immediately after the new policy statement is before the ink is even dry,

[0:17:21] Trustee Luckham: we're going to want to make changes. That's clear because there's lots of conversations

[0:17:26] Trustee Luckham: that are committed to the whole that need to unfold. But we also need to adopt a new policy

[0:17:32] Trustee Luckham: statement. So there will be changes coming soon. So it would be better to be ahead of the game.

[0:17:36] Trustee Luckham: And it does occur to me that, totally respecting that, we always want to put more work on staff.

[0:17:43] Trustee Luckham: and it does strike me as could is it be possible that sure let's bring it to a future trust

[0:17:50] Trustee Luckham: programs committee meeting and that would be your choice but is it also possible that in preparation

[0:17:55] Trustee Luckham: for that we might just send it over to legislative services and have David Marler's eye applied to it

[0:18:02] Trustee Luckham: to maybe give us some pointers in the right direction to give us some material to talk about

[0:18:08] Trustee Luckham: out when we open that Pandora's box up. So that's just my thoughts on that. It's really important

[0:18:16] Trustee Luckham: that this happen. I'm really grateful that Tim has been really pushing this recently. And it is

[0:18:22] Trustee Luckham: absolutely a must do.

[0:18:26] Voice 12: Those are all good

[0:18:27] Voice 9: suggestions. Trustee Fast? Thank you. I'll just

[0:18:32] Voice 9: chime in to say, I think it's a good idea to begin bringing it forward on to trust program

[0:18:40] Voice 9: committee's agenda to start to take a look at it. Because it seems to me that it's part of the whole

[0:18:47] Voice 9: discussion. How will the trust policy statement work? How will it respond to changes? How can

[0:18:57] Voice 9: trust counsel be confident that it's not going to be set in stone forever? And so

[0:19:05] Voice 9: So maybe feel more comfortable about actually adopting one with the understanding that it's going to be available as all of our official community plans are to be updated and changed and amended as the years go by.

[0:19:26] Voice 9: So I think it's a good idea and it would give this committee something useful to be working on now that we've handed over the trust policy statement itself to the bigger picture, the bigger group.

[0:19:40] Voice 9: okay

[0:19:43] Voice 12: so i think what i'd like to propose is that we ask that this item be put on the next agenda

[0:19:51] Voice 12: if staff marlo has time to look at it prior to that and offer suggestions that would be very

[0:19:58] Voice 12: welcome if he does not we will look at it as a committee and just have it in the back of our

[0:20:05] Voice 12: as we're working through the trust policy amendment process and then as things come up

[0:20:11] Voice 12: and we're looking at this amendment policy if things are not in line then we we can figure

[0:20:18] Voice 12: out areas that need adjusting but it'll be it'll become active in our meetings as we go forward

[0:20:26] Voice 12: because by the time we have a meeting we should have had three committee of the whole meetings

[0:20:29] Voice 12: so we should have some information to bring forward to our next one does that sound fair

[0:20:34] Voice 12: to everyone okay i'm seeing some nodding heads so do you need a motion for us to do that staff

[0:20:43] Voice 8: perhaps or we could perhaps note in the minutes that by consent the committee would like it on

[0:20:47] Voice 8: the next agenda sure

[0:20:49] Voice 12: um but um do we need to have a motion to ask um director marlo to take a look

[0:20:57] Voice 12: at it uh

[0:20:59] Voice 8: certainly if you wish yeah that could add it to his follow-up action list then it's

[0:21:03] Voice 12: then it's actually work in progress okay um would anyone

[0:21:07] Voice 12: like to make that motion okay i will

[0:21:14] Voice 12: attempt to do one on the fly i hate doing them on the fly um i move that first programs committee

[0:21:22] Voice 12: requests director of legislative services to review the and i can't see it now because you

[0:21:32] Voice 8: took

[0:21:32] Voice 12: the policy

[0:21:33] Voice 8: policy statement amendment policy thank

[0:21:37] Voice 12: you um for any suggested edits

[0:21:44] Voice 12: it's do we want to say by the next meeting or just leave it open i'll just leave it open because

[0:21:52] Voice 12: we can't get it to it to it this time then he can get to it in the future robert

[0:22:03] Voice 8: have you are you

[0:22:04] Voice 8: able to bring that on screen once

[0:22:11] Voice 12: it's on screen then i'll turn over to you trustee fast if you've

[0:22:14] Voice 12: got edits for it hey trustee fast did you have a comment before we or were you seconding well i was

[0:22:32] Voice 9: just wondering about the um by general consent to put on the next agenda we could just add that to

[0:22:38] Voice 9: the end there for a future trust programs committee agenda but it's up to you no i'd like

[0:22:46] Voice 12: it on the next agenda um who had the hand up i saw a hand up and then it went down that was me

[0:22:58] Voice 7: oh that was me

[0:22:59] Voice 12: trustee allen okay did you have a comment that you'd like to make or were you

[0:23:03] Voice 12: seconding the motion on the floor i

[0:23:06] Trustee Allen: just had a question about word edits was that what director

[0:23:09] Trustee Allen: Director Frieder mentioned because it sounds I thought it was more sort of suggestions for

[0:23:15] Trustee Allen: okay

[0:23:15] Voice 12: I'm just going to interrupt if we're getting into discussion I will need a second

[0:23:19] Voice 12: before we can discuss it I see Trustee Borthwick thank you okay back to you Trustee Allen yeah I

[0:23:28] Trustee Allen: just had a query about the the word edits um is that what we're really asking of David Marler I

[0:23:35] Trustee Allen: thought it was more of um I can't remember what I'm tired I can't remember what Director Frieder

[0:23:41] Trustee Allen: said in in terms of passing it to well no sorry trustee like him in terms of passing it to

[0:23:48] Trustee Allen: director marler for what was it it wasn't exactly edits and i just wanted if you could clarify that

[0:23:53] Trustee Allen: again what you said trustee like him um

[0:23:59] Trustee Luckham: would the chairs consent um probably edits is maybe um

[0:24:06] Trustee Luckham: maybe not the word we're looking for but an overview of a potential revision

[0:24:13] Trustee Luckham: vision i

[0:24:18] Trustee Allen: would like to make a pretty amendment it's probably not friendly no

[0:24:23] Voice 12: it it is um doesn't

[0:24:26] Trustee Luckham: change the intent yeah

[0:24:27] Trustee Allen: so uh so whatever trust you look and says sorry i'm gonna blame it on my

[0:24:33] Trustee Allen: neurotic dementia dog last night i could not sleep at all um so yes for to um an overview of

[0:24:44] Trustee Allen: sorry overview of uh revisions was it sorry i got to write things down now to provide

[0:24:55] Trustee Allen: one more time mr luckham um it was apologies

[0:25:06] Trustee Luckham: uh uh for uh suggestions of potential uh yeah

[0:25:12] Voice 12: to provide you know to

[0:25:13] Voice 12: provide an overview that that

[0:25:14] Voice 12: was that was correct you just you just deleted the wording that we're keeping yeah yeah

[0:25:20] Voice 7: no no

[0:25:22] Voice 12: To review the policy statement, amendment policy, to provide an overview.

[0:25:31] Trustee Luckham: A potential amendment.

[0:25:33] Trustee Luckham: Yes.

[0:25:35] Trustee Luckham: Thank you.

[0:25:36] Voice 12: For potential amendments.

[0:25:41] Voice 7: So we

[0:25:41] Voice 12: change the word of to for.

[0:25:47] Trustee Luckham: Sure.

[0:25:53] Voice 12: Okay.

[0:25:53] Voice 12: I think we've got the general intent here.

[0:26:00] Voice 12: Thank you, everyone, for working on the wording here.

[0:26:03] Voice 12: That's awesome.

[0:26:10] Voice 12: Okay.

[0:26:11] Voice 12: Okay, so I moved it and trustee both work seconded.

[0:26:21] Voice 12: Okay, I think we're happy with the wording. So I'm going to put this to a vote. I'm just gonna wait for trustee like him to know we still have core. So I'll just put this to the vote. All those in favor, please raise your hand.

[0:26:41] Voice 12: And we're voting in favor of the

[0:26:46] Voice 12: Okay, I'm not sure if trustee like him is this is voting or not. Okay, so

[0:26:50] Trustee Luckham: I am not meeting and sorry for the confusion there.

[0:26:54] Trustee Luckham: Oh,

[0:26:54] Voice 12: right. Of course you're not.

[0:26:56] Trustee Luckham: Yeah.

[0:26:57] Trustee Luckham: That's okay.

[0:26:58] Voice 12: My apologies. My apologies.

[0:27:00] Voice 12: And I know that.

[0:27:01] Voice 12: Any opposed?

[0:27:04] Voice 12: Not seeing any opposed.

[0:27:06] Voice 12: I believe that is carried.

[0:27:11] Voice 12: Thank you very much, everyone.

[0:27:14] Voice 12: And I think that's important for us to get on our next meeting.

[0:27:20] Voice 12: Okay, so the next,

[0:27:22] Voice 12: if we don't have any other questions on the follow-up action report,

[0:27:25] Voice 12: we can move on to the business section um

[0:27:30] Voice 8: if i might share i'll just comment on the second one

[0:27:32] Voice 8: since you're diving in here um we have a number of activities in trust area services that are

[0:27:37] Voice 8: delayed because um essentially the one policy advisor position is really dedicated to the

[0:27:43] Voice 8: policy statement project um so i've been speaking with executive committee and suggesting like i

[0:27:47] Voice 8: might there is a need to find some extra staff capacity this one also bundles with a resolution

[0:27:54] Voice 8: of trust council to look at or maybe it's executive committee we have new authorities

[0:27:58] Voice 8: under the act for a granting program which would be much less administratively burdensome than

[0:28:03] Voice 8: the way we're administering this which was set up prior to having those powers so one day when we

[0:28:09] Voice 8: have if we can get some an extra policy advisor in here or someone on contract for a while this

[0:28:14] Voice 8: would be a top priority for me to get sorted because ultimately there's a lot of efficiency

[0:28:17] Voice 8: to be gained by moving more to a grant program than all these contracts we're having to issue

[0:28:21] Voice 8: and monitor so just wanted to let you know it's it's there i very much would like to get to it

[0:28:25] Voice 8: but we need to wait till we have someone keep you know available to do it i will just share with the

[0:28:30] Voice 8: committee my except for mike richards now my staff are all have been with us a year and a half or

[0:28:35] Voice 8: less i've got a number of people who have only been with us for months um so my ability to take

[0:28:39] Voice 8: on work and support staff is really diminishing um over the last little while so um yeah it was

[0:28:46] Voice 8: just seen a lack a little bit less capacity than we even had prior thank

[0:28:51] Voice 12: you okay so we'll move on

[0:28:56] Voice 12: to 7.1 which is the trust programs committee budget request which is a request for decision

[0:29:03] Voice 12: and I'll turn this over to that we've got two recommended motions in here so I'll turn this

[0:29:12] Voice 12: over to staff rater to walk us through the budget requests okay

[0:29:17] Voice 8: thank you chair these are being

[0:29:19] Voice 8: brought to you at your request at your main meeting. You had set the dollar amount that

[0:29:23] Voice 8: you'd like to request for activities in the 25-26 fiscal year. We have essentially used the same

[0:29:28] Voice 8: business case template as we have in prior years. So this should be familiar to you. I will note

[0:29:34] Voice 8: that as we move forward with corporate planning and further into this budget cycle, we have noted

[0:29:39] Voice 8: as staff that these business case templates are not a good match for these open-ended programs.

[0:29:44] Voice 8: So it may be that

[0:29:46] Voice 8: as we move through this budget cycle, there may be a recommendation that they

[0:29:48] Voice 8: They move more into a briefing note style or something else other than a

[0:29:51] Voice 8: business case template. But for now we're, you know,

[0:29:54] Voice 8: staff recommending stay with the status quo until there's sort of a

[0:29:56] Voice 8: deliberative change. But it would seem that both of these programs.

[0:30:00] Voice 8: are suited to having the funds requested

[0:30:03] Voice 8: in perhaps a different manner

[0:30:05] Voice 8: because they're just not a clean fit.

[0:30:07] Voice 8: They're more a program than they are a project.

[0:30:10] Voice 8: So with that said,

[0:30:11] Voice 8: staff are happy to make any changes that you request.

[0:30:13] Voice 8: And otherwise, we recommend that you forward them

[0:30:15] Voice 8: on to Financial Planning Committee.

[0:30:18] Voice 12: So I'm assuming that everyone's had a chance to read these.

[0:30:21] Voice 12: Does anyone have any questions or comments

[0:30:22] Voice 12: on the proposed motions?

[0:30:25] Voice 12: Go ahead, Trustee Allen.

[0:30:29] Trustee Allen: Yeah, thank you, Chair.

[0:30:31] Trustee Allen: chair um i was just looking yeah it'd be great if they were presented in a little simpler form

[0:30:36] Trustee Allen: definitely not director freighter um just the wording and how you know it's mentioning that

[0:30:41] Trustee Allen: they're both business cases say third-party contractors and yet the secretary of services

[0:30:50] Trustee Allen: program business case has a paragraph or it talks about the availability of a contractor to offer

[0:30:57] Trustee Allen: administrative support under critical success success factors but yet that was not that's not

[0:31:03] Trustee Allen: under the first one which is also a third-party contract the stewardship education program

[0:31:09] Trustee Allen: so i was just wondering perhaps that should be added because it's you're talking about

[0:31:16] Trustee Allen: third-party contracts you're

[0:31:17] Voice 8: suggesting under critical suggest factors here we had not included

[0:31:21] Voice 8: that line yes

[0:31:23] Trustee Allen: uh

[0:31:24] Voice 8: we have if

[0:31:26] Trustee Allen: indeed yep

[0:31:27] Voice 8: certainly we could make that edit for any webinars that we

[0:31:31] Voice 8: would rely on contractors for we have noted the availability of the contractor for the mailing

[0:31:34] Voice 8: list would be a critical success factor but we could certainly add a similar line as it relates

[0:31:38] Voice 8: to the webinar delivery and

[0:31:41] Trustee Allen: then another question if i may is um in terms that's why i get confused

[0:31:44] Trustee Allen: because you talk about staff resourcing that seems like you've got enough staff

[0:31:48] Trustee Allen: have and yet there's third-party contractors which I can understand in terms of a speaker but

[0:31:54] Trustee Allen: that's where I was confused with how much workload is going to be under third-party

[0:32:01] Trustee Allen: contractors versus staff as well which doesn't seem to be indicated totally.

[0:32:07] Voice 12: I think this was

[0:32:08] Voice 12: raised before when it comes to the mailing list we actually staff use a contractor that

[0:32:14] Voice 12: that it's their business to do this kind of work.

[0:32:18] Voice 12: Actually, I'll let staff Rita complete that

[0:32:22] Voice 12: because staff themselves don't have the capacity

[0:32:24] Voice 12: to do the amount of work required

[0:32:26] Voice 12: in preparing, actually doing the physical mail out

[0:32:31] Voice 12: and developing the mailing list specifically.

[0:32:37] Voice 8: Yes, and in response to Trustee Allen's,

[0:32:40] Voice 8: yes, so that is correct.

[0:32:40] Voice 8: We cannot produce the mailing list in-house.

[0:32:42] Voice 8: So we contract that out to a specialty firm.

[0:32:45] Voice 8: firm but also because this we don't yet know what council is going to want delivered in 25-26

[0:32:51] Voice 8: it may be that we could all deliver it by staff or you may based on your new strategic plan have

[0:32:56] Voice 8: entirely different manner of delivery that you wish for the topics that are selected so it's a

[0:33:01] Voice 8: bit open-ended at this point which is again why these business cases are not a clean fit because

[0:33:05] Voice 8: you don't actually determine the activities until next you know we start talking about it in late

[0:33:10] Voice 8: this fiscal year or next fiscal year once you know you have the budget so we just sort of leave

[0:33:15] Voice 8: this open-ended which is again why I preface my comments that down the road here we may

[0:33:18] Voice 8: may shift this style of budget request but with webinars at this time we have been traditionally

[0:33:26] Voice 8: delivering them as staff but having sort of honoraria provided to speakers but as you know

[0:33:32] Voice 8: for the fire one last this year we did contract it out for the coordination of finding the speakers

[0:33:37] Voice 8: and the coordinating the topics so it can be a blend okay

[0:33:42] Trustee Allen: thank you and

[0:33:45] Voice 11: trustee peterson

[0:33:46] Voice 11: uh

[0:33:49] Voice 3: thank you chair just looking at um at this from um sort of a financial planning hat um

[0:33:59] Voice 3: so i was looking at the project um charters for the um stewardship education program

[0:34:09] Voice 3: and um and maybe i've missed something and if i have please forgive me but with the project

[0:34:16] Voice 3: Charters, they tally up to $2,750. And I just, just because I'm sure that there's going to be

[0:34:27] Voice 3: questions asked, how does that fit in with the budgetary ask here?

[0:34:38] Voice 8: Chair Evans, would you like me to take that? Yes, please.

[0:34:41] Voice 8: So this, the, again, this is an amount that you determined at your main meeting that you wanted

[0:34:46] Voice 8: to have requested um the typically this education program has been a blend of the trust area mailing

[0:34:52] Voice 8: program and webinar delivery however we don't know what it is you want to deliver next term so this

[0:34:59] Voice 8: amount is up to you in terms of how much you'd like to deliver um and it may be that you want

[0:35:04] Voice 8: to do more on island engagement we really move to webinars through the um pandemic it may be that

[0:35:10] Voice 8: you want to do more on island education delivery like we just don't know as staff so this is for

[0:35:14] Voice 8: you to look at your new strategic plan identify the education items within it and then you know

[0:35:20] Voice 8: you sort of this is the challenge of this program you're really having to guess right now what it is

[0:35:24] Voice 8: you think you might need I would say of the entire budget this is probably this for the stewardship

[0:35:28] Voice 8: education program this is your most flexible number because you've got absolute discretion

[0:35:33] Voice 8: as to scaling this up or down there is nothing in your new strategic plan called stewardship

[0:35:38] Voice 8: education but as I noted in the briefing you do have some topics that could be addressed through

[0:35:43] Voice 8: it um which were where did i put that um where did i note it but there such as climate for example

[0:35:50] Voice 8: there's climate fresh water you've certainly got some topics in there that could be delivered

[0:35:54] Voice 8: through this i'm sorry i'm scrolling here and can't find it and

[0:35:58] Voice 3: if i could just follow up i

[0:35:59] Voice 3: just want to uh i just want to be clear i'm not um questioning the value of these i i think they're

[0:36:06] Voice 3: they're quite important and they're very well received by island residents from everything

[0:36:11] Voice 3: all the feedback i've heard i just sort of looking at and i think it's for this committee to

[0:36:17] Voice 3: think about how we present this um uh first financial planning committee and then eventually

[0:36:25] Voice 3: to trust council so that it because it's just not immediately obvious when you look at 17 000 and

[0:36:32] Voice 3: then you look at the project charters that's that sort of scope of um of discretion i guess um

[0:36:40] Voice 3: and so just something to think about i'm just i'm looking at this from the lens of someone else

[0:36:46] Voice 3: scrutinizing it uh down down the line in the financial process that's all i was trying to

[0:36:52] Voice 3: bring attention to all

[0:36:57] Voice 7: right um

[0:37:00] Trustee Allen: trustee ellen thank you um i also had a couple of questions

[0:37:06] Trustee Allen: regarding the um invasive species presentation you got potential present haters and one is from

[0:37:15] Trustee Allen: from the Conservancy and I thought that was um kind of strange and um and in terms of First

[0:37:23] Trustee Allen: Nations if any of you have written read any of the the comments from the First Nations so far

[0:37:29] Trustee Allen: that we've got regarding the policy statement it's very clear that they want to have be way

[0:37:35] Trustee Allen: more informed and freak informed of what we're doing projects Etc and so um I do you know it

[0:37:43] Trustee Allen: says depending on the topics chosen i do think that we have to really make a big effort to

[0:37:47] Trustee Allen: actually uh have them involved in no matter what topics we choose with an indigenous lens so i'm

[0:37:55] Trustee Allen: not sure how we're going to do this and this is obviously going to add a lot more money to the

[0:37:58] Trustee Allen: budget but we do have to walk our talk so um i do have concerns about this thank

[0:38:05] Voice 12: you um and i think

[0:38:08] Voice 12: we can get into that a little bit more as we get into the up next two sections um trustee borthwick

[0:38:15] Voice 4: Yeah, just sort of piggybacking a little bit

[0:38:19] Voice 4: on what Trustee Allen was saying.

[0:38:20] Voice 4: You know, I think that's really,

[0:38:26] Voice 4: we've got a request from Trustee Harris in the chat.

[0:38:29] Voice 4: I don't think there's a motion currently.

[0:38:32] Voice 12: No, we're just discussing the business cases

[0:38:36] Voice 12: and we'll come back to the motions in a minute.

[0:38:38] Voice 4: I mean, I know questions around,

[0:38:43] Voice 4: you know, what to do with ARC sites,

[0:38:47] Voice 4: where you know getting getting some good updates for people we've got lots of people who live on

[0:38:53] Voice 4: you know culturally sensitive areas that don't know you know how to go about that process

[0:38:59] Voice 4: process needn't be as intimidating as i think it is in some people's minds and i think that

[0:39:04] Voice 4: could be a valuable topic that's all i had to add yeah

[0:39:07] Voice 12: so again i think we're getting into

[0:39:08] Voice 12: discussions that are best suited for the next two sections right now we're looking at do we do we

[0:39:14] Voice 12: move forward with the with the business case which was changing the dollar amount that we

[0:39:20] Voice 12: were putting forward we can get into the deeper conversations later or if we're thinking i'm just

[0:39:26] Voice 12: going to throw this on the floor if we're thinking that we want to change the dollar value then we

[0:39:31] Voice 12: should have the discussion of the content of what we're doing first so i'm going to throw that out

[0:39:38] Voice 12: there do we want to come back to this section or do we want to move forward with the amounts that

[0:39:41] Voice 12: that we have put, that we've asked staff to put together.

[0:39:45] Voice 12: Trustee Fast.

[0:39:46] Voice 9: Thank you, Chair.

[0:39:47] Voice 9: I'm going to move the motion

[0:39:50] Voice 9: because the conversation is going in different places.

[0:39:53] Voice 9: And at our last meeting,

[0:39:56] Voice 9: we passed the motion for the 17,000 and the 17,000.

[0:40:00] Voice 9: So rather than reconsider it,

[0:40:02] Voice 9: I think I'll just put the motion on the floor, if you mind.

[0:40:05] Voice 9: Okay, the motions, I will just put them both on.

[0:40:09] Voice 9: That Trust Programs Committee

[0:40:10] Voice 9: Committee forward to the Financial Planning Committee for inclusion in the fiscal year 2025-26

[0:40:17] Voice 9: budget, the business case for $17,000 for stewardship education. Two, the Programs Committee.

[0:40:24] Voice 9: I'll just

[0:40:24] Voice 12: do them both. No, I'm just going to do one at a time because I do two different motions.

[0:40:30] Voice 12: Okay. Do I have a seconder for the first motion? Trustee Allen, thank you. Do we have any further

[0:40:36] Voice 12: further discussion on the dollar amount change for the stewardship education. And I'm going to

[0:40:44] Voice 12: ask Trustee Fast, do you want to speak to the motion?

[0:40:48] Voice 9: Just that we had a robust discussion

[0:40:50] Voice 9: about this at our last Trust Programs Committee, as I recall. And we dealt with it then and we

[0:40:59] Voice 9: voted to support the 17,000. And so I'm in support of the work we've done to date. Thank you.

[0:41:09] Voice 12: you and i'm just going to add in that for the stewardship education we can determine how to

[0:41:15] Voice 12: spend those funds all we're asking here now is are those funds enough trustee bothwick and that'll be

[0:41:22] Voice 12: in the next section not this section uh

[0:41:27] Voice 4: yeah um i yeah i just wanted to sort of like echo a little

[0:41:30] Voice 4: bit of what uh trustee fast was saying you know we have discussed this before um and just for my own

[0:41:38] Voice 4: peace of mind and making sure that i'm clear on on process here you know this this number can

[0:41:43] Voice 4: be reduced as we get further through the the financial planning process and and financial

[0:41:49] Voice 4: planning committee will no doubt have recommendations one way or another it is really

[0:41:53] Voice 4: tricky to make the determination of a dollar amount without knowing exactly what we want to

[0:41:58] Voice 4: do and when a lot of that is predicated on conversations that happen next month at trust

[0:42:03] Voice 4: Council, that obviously leaves us in a tricky spot. My inclination is to keep this number where

[0:42:10] Voice 4: it is and then whittle it down once we know, have a better idea of what our realistic asks are going

[0:42:15] Voice 4: to be. It's much harder to push that number back up afterwards. And it would be unfortunate to find

[0:42:20] Voice 4: ourselves in a position where we didn't have enough to do the things that we've now been

[0:42:24] Voice 4: tasked by Trust Council to do.

[0:42:27] Voice 12: Perfect. Thank you very much for your comments.

[0:42:30] Voice 12: um i'm not seeing any other hands up so i'm going to move the motion i'm going to ask for those in

[0:42:39] Voice 12: favor to please raise your hand thank you you can lower your hands and any opposed for the request

[0:42:52] Voice 12: for 17 000 i see one hand raised therefore this is carried thank you very much i'm going to ask

[0:43:03] Voice 12: do I have a mover for the second motion trustee Allen

[0:43:12] Trustee Allen: whoops wrong mouse there it is okay um I

[0:43:17] Trustee Allen: move that the trust programs committee forward to the financial planning committee for inclusion in

[0:43:21] Trustee Allen: the fiscal year 2025-26 budget the business case for 17,000 for secretariat services

[0:43:29] Trustee Allen: thank

[0:43:29] Voice 12: you do I have a seconder trustee Fass thank you trustee Allen would you like to speak to your

[0:43:36] Voice 12: motion no

[0:43:38] Trustee Allen: thank you do

[0:43:40] Voice 12: i have any other comments from anybody not seeing any hands raised i'm going

[0:43:47] Voice 12: to move the motion all those in favor please raise your hand thank you if we can lower your hand

[0:44:01] Voice 12: and those opposed i see one opposed this motion is carried thank you very much for your time

[0:44:10] Voice 12: now we can move on to the next portion which is the discussion on the stewardship education

[0:44:16] Voice 12: education program which is also a request for decision this one is specifically tied to the

[0:44:22] Voice 12: webinars that we're discussing and i'm going to make one quick comment here i noted that we had

[0:44:31] Voice 12: passed a motion in the minutes that we had just prepared that the trust programs committee so

[0:44:40] Voice 12: it's the third bullet here the removing invasive species and the native plant gardening webinar

[0:44:45] Voice 12: webinar. These have been put together as one webinar, whereas we passed a motion in our

[0:44:51] Voice 12: meeting minutes that they be separated out. So we should actually have four webinars here,

[0:44:58] Voice 12: not three. So I'm going to ask Staff Rater if those can be separated out as per our motion.

[0:45:07] Voice 8: My apologies, committee. I think staff misremembered that and didn't look back distinctly at the

[0:45:14] Voice 8: the minutes um certainly they could be um i think there was also yeah certainly they could be if

[0:45:18] Voice 8: that was your request i apologize that we didn't catch that and we can re-return um charters to

[0:45:23] Voice 8: you at your next meeting for those and we can just plan to deliver them that

[0:45:28] Voice 12: would be great

[0:45:29] Voice 12: i appreciate that um so i'm going to turn it over to staff rater to walk us through this

[0:45:37] Voice 12: and then we can open up the discussion and i know that there have been some good comments from

[0:45:43] Voice 12: from other trustees in here and I will remind people of the comments made so we can have a

[0:45:49] Voice 12: discussion around them. So over to you Steph Rita to introduce this.

[0:45:53] Voice 8: Thank you chair. Yes so we've

[0:45:55] Voice 8: brought you three project charters. My apologies that we missed we were going to separate them out

[0:45:59] Voice 8: I think we just misremembered that. So what we've got here are the Living with Fire one which you

[0:46:05] Voice 8: might remember was going to be a follow-up from the one that was offered previously but more

[0:46:09] Voice 8: more focused on Howe Sound and the Northern Islands. Since writing this briefing, we have got

[0:46:15] Voice 8: confirmation from one of the prior speakers to come and attend. So we have a bit more confidence

[0:46:19] Voice 8: now that we'll be able to deliver that. I'll just acknowledge that it's our communications

[0:46:23] Voice 8: specialist, Morgana, who's been working on this. Because as you may know, we haven't had a program

[0:46:27] Voice 8: coordinator in recent years. And I'm about to start recruiting for a new one as Jillian has

[0:46:32] Voice 8: left for a new position. And so we expect that many of these will have to be delivered post

[0:46:36] Voice 8: after January to March when we have a new position in place to support some of that function

[0:46:41] Voice 8: but the fire one will proceed saltwater intrusion is one that would be delivered

[0:46:45] Voice 8: internally with primarily William Shulba as our freshwater specialist along with a provincial

[0:46:51] Voice 8: hydrogeologist is intended to speak about not only saltwater intrusion but also groundwater

[0:46:56] Voice 8: conservation measures that can be taken particularly for well owners to conserve

[0:47:02] Voice 8: groundwater and reduce the threat of saltwater intrusion and finally we would then break this

[0:47:06] Voice 8: into two and we can bring that if you wanted to approve the first two charters today we can bring

[0:47:11] Voice 8: the next two back to you at your November meeting but we can still continue to work towards delivery

[0:47:15] Voice 8: of them if you like or we can bring them to you for resolution without meeting if you don't think

[0:47:19] Voice 8: you need to discuss them. Essentially we were going to do one around invasive plant removal

[0:47:24] Voice 8: and one on native plant gardening and these were some of the potential presenters that had come

[0:47:28] Voice 8: forward, but we're also happy to take some of your suggestions. One or two of the prior suggestions we

[0:47:33] Voice 8: had reached out to have suggested they weren't comfortable being on camera, so we will continue

[0:47:39] Voice 8: to reach out to additional people as they are interested. As noted, typically this function

[0:47:45] Voice 8: is delivered by the program coordinator. I expect that position to be vacant for a couple of months

[0:47:49] Voice 8: here, so we will likely have to postpone delivery into January, although we'll see what we can

[0:47:54] Voice 8: deliver with existing resources. And finally, we do offer honoraria to the speakers, generally

[0:48:01] Voice 8: $100 to $1,000 depending on the topic, the amount of research they have to do, etc.

[0:48:05] Voice 8: And then we have some modest costs for promotion to make sure that we have an audience for them.

[0:48:13] Voice 8: And I think that's it. And as you mentioned, there may be an opportunity to engage nations to come in

[0:48:18] Voice 8: that is additional work, and we need to make sure everything is culturally

[0:48:21] Voice 8: appropriate and so on but certainly if you have contacts or people to suggest that you think would

[0:48:26] Voice 8: be suitable for these topics we'd be very interested in your suggestions so i'll leave it

[0:48:31] Voice 8: there and maybe we can start with any discussion about the living with fire one okay

[0:48:38] Voice 12: does anyone

[0:48:39] Voice 12: have anything that they would like to to say trustee peterson um

[0:48:45] Voice 3: specifically around the

[0:48:47] Voice 3: living with fire one um earlier this year i did attend a webinar um related to wire wildfire and

[0:48:58] Voice 3: there was um there were two first nations uh presenters that talked about um first nations

[0:49:05] Voice 3: cultural approaches to to wildfire uh safety um sort of that uh that seasonal burning um that

[0:49:15] Voice 3: That, of course, was a big part of First Nations culture from time immemorial.

[0:49:21] Voice 3: I don't have my finger on the names of those folks today, but that seems like a potential way to include some First Nations knowledge and participation in a wildfire series.

[0:49:39] Voice 3: So I just wanted to share that.

[0:49:41] Voice 3: And yeah, that's it for now.

[0:49:43] Voice 3: I

[0:49:45] Voice 12: think that's a great idea if you can remember the names that would be amazing

[0:49:50] Voice 12: um and if you do let let uh let staff rate you know please um trustee Alan yeah

[0:49:57] Trustee Allen: thank you chair

[0:49:57] Trustee Allen: uh yeah that's that's a great idea too obviously I'm on that um I'm just wondering whether you

[0:50:04] Trustee Allen: reached out to any of our local fire chiefs because um we've got a terrific guy on our island

[0:50:09] Trustee Allen: and Dr. Henry, who has reached out to the community.

[0:50:13] Trustee Allen: He was voted for something, I forget, a BC,

[0:50:17] Trustee Allen: he won an ABC award, community award.

[0:50:20] Trustee Allen: And he's a great source.

[0:50:23] Trustee Allen: So I'm not sure how much you want to go to the islands

[0:50:26] Trustee Allen: in terms of having a representative

[0:50:28] Trustee Allen: of the fire chiefs or whatnot.

[0:50:30] Trustee Allen: So just curious of how you're approaching that.

[0:50:34] Voice 8: I don't have Morgana with me

[0:50:35] Voice 8: and I know she's been the one reaching out.

[0:50:37] Voice 8: I know we have reached out to the Bowen fire chief

[0:50:39] Voice 8: and I think that was not a fit but certainly if you if you have fire chiefs in the northern

[0:50:43] Voice 8: islands that you think would be want to be on camera and would like to do this please do send

[0:50:47] Voice 8: us their names and we can certainly approach them and again I'll just confirm this webinar

[0:50:53] Voice 8: was particularly going to be about how to sort of fire like fire smart your property but in a

[0:50:57] Voice 8: coastal way that was suitable but yeah so if you've got great speakers please do recommend

[0:51:03] Voice 8: recommend them to us thank

[0:51:06] Voice 12: you uh trustee bothwick yeah

[0:51:09] Voice 4: i've been lucky to work with uh the emergency

[0:51:13] Voice 4: coordinator for uh the cbrd uh quite closely over the last couple of years carrie mcintyre

[0:51:20] Voice 4: sure she's been out in terraces all summer helping fight forest fires and but also is very

[0:51:28] Voice 4: you know dedicated to to managing stuff here she might be a very good resource or at least she

[0:51:34] Voice 4: she would know probably who to speak to,

[0:51:35] Voice 4: and I can send that contact detail to Director Frager.

[0:51:39] Voice 12: Thank you.

[0:51:41] Voice 12: Thank you very much.

[0:51:43] Voice 12: Trustee Luckham.

[0:51:45] Trustee Luckham: Just to add to that mix,

[0:51:46] Trustee Luckham: there's actually a lieutenant on Salt Spring Island

[0:51:50] Trustee Luckham: that specifically does this and does public outreach.

[0:51:54] Trustee Luckham: He has a whole presentation that he does.

[0:51:57] Trustee Luckham: I can find his name,

[0:51:58] Trustee Luckham: but I imagine Laura Patrick would be able to connect you as well,

[0:52:01] Trustee Luckham: but I would highly recommend that

[0:52:03] Trustee Luckham: because he's prepared and ready to do this kind of work there you go thank

[0:52:11] Voice 12: you um so i'll leave

[0:52:13] Voice 12: you to coordinate with uh trust with staff rachel on that how trustee fast um

[0:52:18] Voice 9: thanks and uh i'm

[0:52:21] Voice 9: interested in hearing about hearing from fire chiefs i think is important and uh and folks

[0:52:26] Voice 9: folks that work professionally on the uh on the fire and emergency side of things and uh i like

[0:52:33] Voice 9: trustee Allen's suggestion because it's a northern island and one of the

[0:52:39] Voice 9: challenges with the previous webinar was people on Bowen weren't sure if they if

[0:52:45] Voice 9: it really applied to our kind of ecosystems that we have here which are a

[0:52:50] Voice 9: little different and so this is why I'm glad to see that the northern focuses is

[0:52:57] Voice 9: in the Charter and thanks for reaching out to the Bowen Fire Chief I'm not

[0:53:05] Voice 9: surprised he's a quiet guy thank you thank

[0:53:10] Voice 12: you so yeah we've had some I think

[0:53:13] Voice 12: some great suggestions in here and I'm going to say perhaps the suggestion to

[0:53:20] Voice 12: have First Nations persons speak that might be a separate webinar all together

[0:53:26] Voice 12: other and we can maybe put a footnote in there for a future webinar i think that's a wonderful idea

[0:53:33] Voice 12: um if if if it's not going to be a fit for for this northern one um trustee fast

[0:53:41] Voice 9: you have your

[0:53:41] Voice 9: hand up still i put it up again just because i have one topic that i'm um hoping could be covered

[0:53:49] Voice 9: And that's burn piles. It traditionally, I suppose, settler folks anyway, have had kind of piled up branches into burn piles and then traditionally try and burn them off in the fall.

[0:54:05] Voice 9: I don't think with climate action, I'm gathering that's not the best way to go.

[0:54:10] Voice 9: And for those of us over here on Bowen, anyway, we're in Metro Vancouver Regional District's air quality advisory, sorry, air quality bylaw area, which is the whole regional district.

[0:54:25] Voice 9: And there are hardly any burning days where it's legal to burn anymore.

[0:54:33] Voice 9: anymore so uh homeowners pile up these dangerous piles and they may not be able to burn them

[0:54:40] Voice 9: because um of air quality in another part of the region even if it might be good out here

[0:54:46] Voice 9: so a question of what to do instead of burn piles would be something that um uh northern islands

[0:54:55] Voice 9: might uh are particular or bowen anyway is particularly interested in and uh perhaps some

[0:55:01] Voice 9: of the other islands in the metro vancouver kind of area i'm not sure about the sunshine coast i

[0:55:07] Voice 9: don't think they have that kind of um issue but bowen does and it's a very practical one

[0:55:13] Voice 9: and um so i just wanted to suggest that as an issue that has come up here

[0:55:19] Voice 9: where fuel is accumulating in piles thank you thank

[0:55:25] Voice 12: you um i'll leave that footnote with uh

[0:55:28] Voice 12: with staff freighter to to sort out um you still have your hand up okay okay so if i'm not seeing

[0:55:40] Voice 12: any further comments on the living with fire i'm going to um trust that staff freighter has

[0:55:49] Voice 12: all their notes and let's move on to the saltwater intrusion topic do we have any comments

[0:55:56] Voice 12: suggestions trustee ellen i

[0:56:01] Trustee Allen: was going to say that uh william shula was is a great presenter he's

[0:56:05] Trustee Allen: he's done a number of webinars and um also in person presentations on groundwater and wells

[0:56:12] Trustee Allen: etc etc and so um our community really really liked how he he did his presentation he's kind of

[0:56:19] Trustee Allen: he's a he's folksy for a government guy and uh so yeah he was well well uh what's the word

[0:56:29] Trustee Allen: Yeah,

[0:56:29] Voice 7: he was well

[0:56:30] Trustee Allen: presented and everybody liked his presentation, so I'm glad to see him on board.

[0:56:35] Voice 12: Thank you. Do we have any further comments?

[0:56:42] Voice 12: Okay, it looks like we're happy to move forward with that one. I appreciate your work,

[0:56:47] Voice 12: Staff Rater. So the next topics, they're going to be split out. I don't know if we have any

[0:56:55] Voice 12: suggestions or comments that we'd like to make prior to these project charters being developed.

[0:57:03] Voice 12: So I'll turn it over to Trustee Allen.

[0:57:04] Voice 12: I see your hand up.

[0:57:06] Trustee Allen: Yeah, me again.

[0:57:07] Trustee Allen: Sorry.

[0:57:08] Trustee Allen: I woke up.

[0:57:10] Trustee Allen: No, I was just curious why the representative of conservancy wasn't on board with regarding

[0:57:16] Trustee Allen: the invasive species or even native plant gardening presentation.

[0:57:21] Voice 12: I'll ask

[0:57:21] Voice 12: Steph Ray to answer that.

[0:57:23] Trustee Allen: Yeah, and then also, you know, once again, trying to find some First Nations representative

[0:57:30] Trustee Allen: on this topic would be great, too.

[0:57:32] Trustee Allen: if we could reach out to our neighbors?

[0:57:39] Voice 8: I'm just texting Morgana to see if she can jump in

[0:57:41] Voice 8: as she's been the one on the phone with everyone.

[0:57:43] Voice 8: But certainly if she's not available to hop in,

[0:57:46] Voice 8: we will certainly take your suggestions.

[0:57:47] Voice 8: These are at early stages here.

[0:57:49] Voice 8: So I can't speak.

[0:57:50] Voice 8: I know with some people it's summer.

[0:57:52] Voice 8: So some of the people we've reached out to are away

[0:57:54] Voice 8: or have been really busy.

[0:57:56] Voice 8: So I suspect we may get more responses in September

[0:57:58] Voice 8: for those who have been unavailable.

[0:58:00] Voice 8: But I don't want to speak for her

[0:58:01] Voice 8: as to what any particular barrier might have been to reaching someone or them committing to

[0:58:06] Voice 8: participating but if you'd like to really emphasize some of that you'd like us to speak to as you've

[0:58:10] Voice 8: just done for some of the others i'd be happy to take notes and then we can move forward exploring

[0:58:14] Voice 8: that with them so what i'm hearing from trustee allen was that wouldn't be conservancy no i was

[0:58:22] Trustee Allen: thinking you know the island's trust conservancy oh

[0:58:24] Voice 8: island's trust conservancy um oh sorry i

[0:58:27] Voice 8: misunderstood that um certainly we could i know that staff is really burdened with their current

[0:58:33] Voice 8: workload so we might want to look elsewhere um for folks i'm not sure that will fit in their

[0:58:38] Voice 8: work programs but

[0:58:39] Trustee Allen: we do have a very engaged uh invasive species committee on hornbees though

[0:58:44] Trustee Allen: and they're all once again great speakers so if i could pass on some names to you as well

[0:58:50] Voice 8: please do okay

[0:58:55] Voice 12: um i've got my own hand up i was going to say on similar lines yeah i think most

[0:59:01] Voice 12: islands have very engaged conservancies as well so we've got the islands trust conservancy and

[0:59:05] Voice 12: And we've got the islands conservancies.

[0:59:07] Voice 12: So between all of them,

[0:59:09] Voice 12: I think we should get some good people.

[0:59:11] Voice 12: The other thing I was going to say

[0:59:12] Voice 12: with regards to the native plant gardening,

[0:59:17] Voice 12: this might be a good opportunity again

[0:59:19] Voice 12: to have a First Nations speaker come in.

[0:59:21] Voice 12: And the person that I'm thinking of

[0:59:22] Voice 12: is Gerard Williams.

[0:59:25] Voice 12: He does native plants and food

[0:59:28] Voice 12: and ties them together.

[0:59:30] Voice 12: I think he might be an excellent,

[0:59:33] Voice 12: he's an excellent speaker.

[0:59:34] Voice 12: Oh my goodness.

[0:59:35] Voice 12: If he's willing, I'd like to recommend him.

[0:59:46] Voice 12: Do we have any other comments?

[0:59:50] Voice 12: Okay, not really seeing any other comments.

[0:59:53] Voice 12: Oh, Trustee Peterson and Trustee Allen Yee, go ahead.

[0:59:58] Voice 12: Trustee Peterson.

[0:59:59] Voice 3: I just want.

[1:00:00] Voice 3: I just wanted to second the notion of seeing if Gerard Williams is available.

[1:00:05] Voice 3: He is a fantastic speaker.

[1:00:08] Voice 12: Thank you.

[1:00:09] Voice 12: Trustee Allen?

[1:00:11] Trustee Allen: Your call for other comments overall or just on this particular webinar?

[1:00:16] Voice 12: Just this particular webinar, and then we can go into overall comments.

[1:00:19] Voice 12: I'll come back for overall comments on the webinars.

[1:00:21] Trustee Allen: Yeah, okay.

[1:00:22] Trustee Allen: And I do have a representative from Qualicum First Nations that did an amazing food foraging presentation on our island.

[1:00:32] Trustee Allen: well so i'll pass it on perfect

[1:00:34] Voice 12: that'll be awesome thank you this

[1:00:37] Voice 8: all sounds very helpful thank you

[1:00:38] Voice 8: committee um if i might note i think um if i might share um i think morgana may be um in as an

[1:00:45] Voice 8: attendee if so if you'd like to use robert may be able to promote her up and have her join the

[1:00:51] Voice 8: meeting we're not sure what the barrier is that maybe that she's just gone into the wrong pool of

[1:00:57] Voice 8: people

[1:00:58] Voice 12: no worries we'll just wait a second

[1:01:01] Voice 12: and see if we can get her in here and

[1:01:03] Voice 8: if there are

[1:01:03] Voice 8: some technical glitches i'm sure i can convey what we've heard perfect

[1:01:08] Voice 12: um yeah so we'll just

[1:01:11] Voice 12: wait a second sure

[1:01:17] Voice 6: morgana is present in the in this web meeting

[1:01:20] Voice 11: there she goes so

[1:01:24] Voice 11: perfect hey hi thank you hi

[1:01:27] Voice 8: everybody so if i might morgana if i might sure just summarize

[1:01:33] Voice 8: where we're at

[1:01:33] Voice 11: please we've

[1:01:35] Voice 8: just been looking through the various webinars um the committee

[1:01:37] Voice 8: noted for me and my apologies that they had intended for the native plant species and the

[1:01:42] Voice 8: invasive plant one to be separate webinars so I've said we'll bring them back in November

[1:01:46] Voice 8: but there were a couple of questions around who we'd approached and if anyone had declined

[1:01:50] Voice 8: participating particularly I think around the native plant and invasive species ones and if

[1:01:55] Voice 8: there's additional people that you've heard from that you might want to provide any updates around.

[1:01:59] Voice 10: Okay thank you I was listening and I've taken notes of everyone's suggestions. I did speak to

[1:02:05] Voice 10: ITC staff to see if they'd be interested in presenting. And in fact, the names that I have

[1:02:16] Voice 10: were recommended by ITC staff, and particularly one of them has presented for ITC webinars in

[1:02:23] Voice 10: the past. I can get a couple more names, but I feel fairly confident that ITC staff themselves

[1:02:31] Voice 10: selves or not um don't have that much capacity to present anything directly um yeah does that

[1:02:40] Voice 10: kind of answer that i

[1:02:44] Voice 12: can't remember who asked the question does that does that help answer the

[1:02:47] Voice 12: whoever it was that asked yes

[1:02:50] Trustee Allen: it does thank you thank

[1:02:52] Voice 12: you thank you morgana okay do we have any

[1:02:59] Voice 12: other questions for morgana okay not seeing any all right so there was a request for general

[1:03:08] Voice 12: general comments on this section um so i'm just going to open that up to the person who

[1:03:13] Voice 12: who requested that and i believe it was trustee allen yes

[1:03:17] Trustee Allen: thank you chair it's just really about

[1:03:18] Trustee Allen: the um engagement with first nations because i read all those comments from i don't think there

[1:03:25] Trustee Allen: was five or six first nations that commented and i actually color-coded them by by which group they

[1:03:31] Trustee Allen: are and i could send it your way it's it's really geeky but it really it's it's a really shows you

[1:03:36] Trustee Allen: how they've responded to each part of the policy statement and in particular the education section

[1:03:40] Trustee Allen: was um that uh let me quote something that public education is island trust responsibility but it is

[1:03:51] Trustee Allen: important that indigenous history and culture are shared and respected as shared and directed by the

[1:03:57] Trustee Allen: nation so um it's and i could go on but they're really this is a chance for us to just let's get

[1:04:05] Trustee Allen: on board right now and uh get ahead of the province they're just slowly unwinding and uh

[1:04:10] Trustee Allen: we're unraveling or whatever you want to call it but we've got to uh walk or talk here and uh i

[1:04:16] Trustee Allen: know it's going to cost a bit more money but this is you know this is where we're going and uh we

[1:04:21] Trustee Allen: keep on saying we could be leaders well this is where we can be and uh and i really i really

[1:04:26] Trustee Allen: because in terms of the first nations comment or a blurb here in this report it's you know

[1:04:34] Trustee Allen: we got it it's not very strong we got to get out there and get there ask them what they want and

[1:04:40] Trustee Allen: get them more involved with everything and especially in education yeah

[1:04:47] Voice 12: and i i do i agree

[1:04:48] Voice 12: with that comment this is this is the perfect platform for us to um reach out and and extend a

[1:04:57] Voice 12: hand and say can you please help us yeah and

[1:05:01] Voice 12: i think that'd be well received by the rest of the

[1:05:03] Voice 12: islanders as well yeah

[1:05:05] Voice 8: so we'd be happy to take that one

[1:05:07] Voice 12: perfect okay so i think i think we've got

[1:05:12] Voice 12: some great suggestions and if there's nothing else in this area we do have the request for

[1:05:21] Voice 12: decisions at the top if um if i can get somebody to to to move the first one and then we'll move

[1:05:29] Voice 12: the second one after after completion and we'll leave the third one until it comes back in november

[1:05:38] Voice 12: i'm going to request that we do bring that back to the meeting because i believe that there will

[1:05:42] Voice 12: be more discussion but i'm going to request that the work continue moving it forward the project

[1:05:47] Voice 12: charter and reaching out to people and come back in november with all of the information turn over

[1:05:53] Voice 12: to trustee fast thank

[1:05:55] Voice 9: you chair i'd like to move that trust programs committee endorsed the living

[1:05:58] Voice 9: with Fire webinar project charter. Thank you. Do I have a seconder?

[1:06:04] Voice 12: Trustee Allen, thank you. Trustee Fast, would you like to speak to your motion?

[1:06:09] Voice 9: Just that I think this one is important. We're getting a little bit of a break this year, but

[1:06:14] Voice 9: the earlier this can happen, the sooner people can, citizens in the trust area can

[1:06:21] Voice 9: can do work on their properties and in their communities

[1:06:26] Voice 9: to prepare to prevent wildfire that would damage their island.

[1:06:33] Voice 9: So I think the sooner the better, and that's why I'm in favour.

[1:06:37] Voice 9: Thank you.

[1:06:38] Voice 12: Thank you.

[1:06:40] Voice 12: I'm just putting my hand up with a question.

[1:06:42] Voice 12: I'm trusting that some of the suggestions are going to be incorporated

[1:06:47] Voice 12: into the project charter, and the project charter is a living document.

[1:06:51] Voice 12: and so that's my sort of question statement to staff reader yes

[1:06:56] Voice 8: you can certainly add as amended

[1:06:58] Voice 8: comma as amended at the end of the motion if you'd like to reflect that that will incorporate

[1:07:02] Voice 8: what we've heard today so

[1:07:05] Voice 12: yes i would like to add that i'm seeing thumbs up nods so if we can add

[1:07:11] Voice 12: as amended that'd be great so based on that i'm not seeing any other comments um i'm going to move

[1:07:23] Voice 12: the motion as amended those in favor please raise your hand thank you please lower your hand

[1:07:41] Voice 12: um for those opposed thank you please lower your hand so there was one opposed this motion passes

[1:07:55] Voice 12: if i could ask somebody to move the second motion trustee allen i

[1:08:04] Trustee Allen: move that the trust

[1:08:05] Trustee Allen: programs committee endures the saltwater intrusion webinar project charter as amended do

[1:08:11] Voice 12: i have a

[1:08:12] Voice 12: seconder i don't believe that there was any amendments on this though i think this was

[1:08:16] Voice 12: pretty quiet okay

[1:08:17] Trustee Allen: sorry full stop after charter excuse

[1:08:22] Voice 9: me doesn't it say and groundwater

[1:08:24] Voice 9: conservation in there oh

[1:08:26] Voice 8: sorry it is fine just to be saltwater intrusion i think let's have a look

[1:08:30] Voice 8: yeah oh yeah we did move it back so if you'd like to add that to the title it's a little bit

[1:08:37] Voice 8: immaterial you've got it just up here sorry we played around with to what extent you wanted to

[1:08:41] Voice 8: call it that i would suggest keep it simpler and we'll build in the groundwater conservation

[1:08:45] Voice 8: in the rollout of it but i think this is the topic will be what attracts people

[1:08:50] Voice 8: uh

[1:08:51] Voice 9: sorry but on some of our islands uh that don't have saltwater intrusion issues uh i think the

[1:09:01] Voice 9: idea of including groundwater conservation might actually attract more people uh than simply calling

[1:09:09] Voice 9: at saltwater intrusion, because that's the suggestion from Bowen Island trustee here

[1:09:19] Voice 9: anyway, is that people aren't as concerned on these steeper, less sandy islands with

[1:09:28] Voice 9: saltwater intrusion.

[1:09:29] Voice 9: And I'm all for getting lots of people to come.

[1:09:33] Voice 12: So I'm just going to say this sounds like it's getting into discussion.

[1:09:36] Voice 12: So I'm going to ask for a second of first, and then we can have the discussion.

[1:09:42] Voice 9: my point is before we second it i would be happy to second it if it has the words

[1:09:48] Voice 9: and groundwater conservation before the word webinar so i'm

[1:09:57] Voice 12: not really sure on a process here

[1:09:59] Voice 12: whether or not um amendments like because the motion was made and we were looking for a second

[1:10:05] Voice 12: are you looking to amend the wording so i'm going to ask staff rata what is the process on this

[1:10:13] Voice 8: Certainly. I believe it was Trustee Fast that moved the motion. So certainly,

[1:10:15] Voice 8: oh, it was

[1:10:16] Voice 8: Trustee Allen. So she could make a further request of Trustee Allen as it has not

[1:10:20] Voice 8: been amended. If he's comfortable with amending the wording in that way,

[1:10:24] Voice 8: staff have no objection, then you could proceed with seconding.

[1:10:27] Voice 12: I do apologize, Trustee Fast. That was me getting people mixed up.

[1:10:32] Trustee Allen: Yeah, hence my hand up is that yes, I totally agree with Trustee Fast's amendment.

[1:10:36] Trustee Allen: it is on the top of the uh god okay another thing and so i i will say that i move that the trust

[1:10:47] Trustee Allen: programs committee endorsed the saltwater attrition and groundwater webinar project charter because i

[1:10:55] Trustee Allen: agree perfect

[1:10:56] Voice 12: okay thank you so much and i apologize trustee fast i i i

[1:11:00] Voice 7: messed up

[1:11:05] Voice 12: so trustee alan has now moved adding

[1:11:10] Voice 9: in those words and there's the word conservation was

[1:11:14] Voice 9: going to be there after groundwater um yes

[1:11:17] Trustee Allen: sorry my bad conservation could

[1:11:21] Voice 12: we maybe get this up

[1:11:21] Voice 12: okay

[1:11:22] Trustee Allen: here i'm gonna get it here oh

[1:11:30] Voice 12: perfect all right okay perfect

[1:11:38] Voice 12: okay yeah there we go

[1:11:40] Voice 12: So moved by Trustee Allen, do I have a seconder? Trustee Fass has seconded it. Is there any further discussion on this, Trustee Harris?

[1:11:52] Voice 5: Well, I'm not too keen on having William Shulbaugh do the presentation on the saltwater intrusion. I think we should, the province has prepared this information and we should have a presenter from the province. I'm not in favor of this in any way, shape or form.

[1:12:07] Voice 12: I do believe that we have a provincial hydrologist on board as well, is that correct,

[1:12:13] Voice 12: Steph Rader?

[1:12:14] Voice 8: Yes, the intention was to have both.

[1:12:17] Voice 12: Okay, so would that address your concern,

[1:12:20] Voice 12: Trustee Harris, that we have both a provincial hydrologist and William Schulber as speakers on

[1:12:26] Voice 12: this?

[1:12:26] Voice 5: Well, I think that's a step in the right direction, having a presenter from the province,

[1:12:31] Voice 5: comments, but I'm still not in favor of this. I won't get into all the details. I don't

[1:12:37] Voice 5: think I'll make any headway here, so thank you.

[1:12:40] Voice 12: I appreciate your comments. Any other comments or suggestions? Not seeing any hands raised,

[1:12:54] Voice 12: I'm going to move the motion. All those in favor, please raise your hand. I see five

[1:13:03] Voice 12: in favor, please lower your hand. And those opposed? I see one opposed. I appreciate that.

[1:13:12] Voice 12: Thank you so much. Please lower your hand. This motion is carried. And then the other ones are

[1:13:28] Voice 12: going to be returning in our next meeting. So I think this now concludes 7.2. Do we have any

[1:13:37] Voice 12: Any further comments on this section before we move on?

[1:13:40] Voice 12: Trustee Allen?

[1:13:42] Trustee Allen: I was just wondering in terms of the third one being separated into two,

[1:13:48] Trustee Allen: what do you mean by returning?

[1:13:49] Trustee Allen: Are we not supposed to do some direction to staff on that,

[1:13:53] Trustee Allen: or it's just I'm not sure where?

[1:13:56] Voice 12: So, yeah, staff are going to create the two project charters

[1:14:00] Voice 12: and bring them back.

[1:14:02] Voice 12: I can ask Staff Rater, do you need a motion to do that?

[1:14:06] Voice 12: or no

[1:14:08] Voice 8: I think that's we we understand that direction and we will we have that prior

[1:14:11] Voice 8: direction I apologize exactly

[1:14:12] Voice 12: it's already existing

[1:14:13] Voice 8: we'll bring it back to November but

[1:14:15] Voice 8: we will continue to organize them in the meantime yeah

[1:14:17] Voice 12: so the the it was in our in our prior meeting

[1:14:21] Voice 12: minutes um this is a correction at this point okay any other comments no okay so then let's

[1:14:33] Voice 12: move on to 7.3 this is um including navigating development for the housing brochure and the

[1:14:40] Voice 12: stewardship package and again this is a request for decision and i'll turn this over to staff

[1:14:46] Voice 12: rater to walk us through it thank

[1:14:49] Voice 8: you chair essentially this is a new publication i can

[1:14:52] Voice 8: scroll down here that has been produced as part of the council's request to financial planning

[1:14:56] Voice 8: committee to develop a housing action toolkit this is one of the products that's emerged it

[1:15:01] Voice 8: It went to executive committee last week

[1:15:03] Voice 8: and it was approved there.

[1:15:04] Voice 8: And so we're looking for your endorsement today

[1:15:06] Voice 8: to add it to the mailing package that goes out.

[1:15:10] Voice 8: It is at this time unknown whether we'll add,

[1:15:12] Voice 8: you know, increase the weight of the package,

[1:15:14] Voice 8: but I expect that cost increases are minimal.

[1:15:17] Voice 8: And we're looking for your endorsement to add it

[1:15:19] Voice 8: to mail out to all new landowners.

[1:15:21] Voice 8: Essentially, we're coming to you for this

[1:15:23] Voice 8: to assess whether you think this is a useful enough material

[1:15:26] Voice 8: to include in the mailing that goes out

[1:15:28] Voice 8: to all new landowners.

[1:15:31] Voice 12: Thank you very much. I'm going to open the floor for comments from the other trustees.

[1:15:39] Voice 11: Trustee Allen?

[1:15:41] Trustee Allen: Boy, I'm on a roll here. I really like the images. They're really clear. For some reason,

[1:15:51] Trustee Allen: the block of type, I just don't want to read it. And I come from a marketing and advertising

[1:15:58] Trustee Allen: advertising background. And really, it should be a serif font. It's more readable.

[1:16:07] Trustee Allen: And I still

[1:16:11] Trustee Allen: think it could be a little more folksy. But I see where it's going in terms of the paragraphs. So

[1:16:20] Trustee Allen: that was my first take on it. But otherwise, I think it could be useful for people. As I said,

[1:16:27] Trustee Allen: I like the visuals. And I haven't shown it to anybody. But I will. Let's see what they think

[1:16:33] Trustee Allen: of it thank

[1:16:36] Voice 12: you um trustee peterson uh

[1:16:41] Voice 3: similar vein to uh trustee allen um at least looking i've

[1:16:47] Voice 3: only of course looked at this on my computer so far i find the text a little bit faint and a little

[1:16:55] Voice 3: bit difficult um to read just in terms of the contrast i don't know what of course what it's

[1:17:03] Voice 3: going to look like printed on a page i would just suggest that i'm not so fussy about the font but

[1:17:08] Voice 3: that if if they're the contrast um is sharper just to make it a little bit easier to read

[1:17:16] Voice 3: again just based on looking it out on my computer um and that that was my only comment

[1:17:27] Voice 11: thank you trustee bothwick similar

[1:17:32] Voice 4: to what uh trustee peterson was just saying i've done a

[1:17:37] Voice 4: a reasonable amount of stuff with working with printing material and making things legible and

[1:17:41] Voice 4: i i really like the images i think they're great i think the the style is very good and i think

[1:17:46] Voice 4: it's something that'll resonate with people um but yeah i worry that the the text is going to

[1:17:50] Voice 4: disappear in print uh because in my experience it doesn't get better by going into print it

[1:17:55] Voice 4: generally gets worse um so i'd be just cautious of that the other thing and this just sort of

[1:18:00] Voice 4: left out at me um the previous i think it was the first page that we were on there um

[1:18:06] Voice 4: the subheading your land and government authority um i can see that i i understand why it is what

[1:18:15] Voice 4: it is and it did you know that is what we're talking about um i think that as a subheading

[1:18:21] Voice 4: uh underneath navigating development for housing especially when housing is such a critical issue

[1:18:27] Voice 4: and a sensitive issue for a lot of people um your landing government authority is doesn't

[1:18:34] Voice 4: necessarily explain uh fully what what the thing is and i think it creates an association right

[1:18:40] Voice 4: off the bat that might be unfortunate and i think is entirely unintentional but might lead to the

[1:18:46] Voice 4: wrong uh wrong assumptions from some people um especially people who are really suffering from

[1:18:52] Voice 4: from in a housing crisis so I would I would steer away from making that impression right

[1:18:58] Voice 4: off the bat personally.

[1:19:02] Voice 12: Thank you. Trustee Allen?

[1:19:06] Trustee Allen: Yeah I just found some notes I missed here and

[1:19:09] Trustee Allen: and yeah I definitely want to echo Trustee Borthwick's and also I think your land and

[1:19:13] Trustee Allen: government authority is not going to resonate with First Nations at all that line I don't think we

[1:19:17] Trustee Allen: need that personally but also the second you've got you know all these are the map is this is

[1:19:23] Trustee Allen: supposed to be for on a computer not as a brochure so I'm not sure you know in terms of clicking on

[1:19:29] Trustee Allen: things you don't and I think it's it's actually awfully large I think the um the image at the top

[1:19:34] Trustee Allen: should be a lot larger as in I don't know why the regional districts of trust area sort of taking

[1:19:41] Trustee Allen: over that panel I think it should be less weighted visually it's my editor in me so

[1:19:55] Voice 12: could you repeat

[1:19:55] Voice 12: repeat the the last statement that you made I didn't quite follow that I

[1:20:00] Trustee Allen: just felt that the

[1:20:00] Trustee Allen: emphasis on the regional districts and trust area um that just doesn't make sense to me versus the

[1:20:07] Trustee Allen: image it just it just seems like awfully weighted information where I think the visual is far more

[1:20:14] Trustee Allen: powerful and um we're not able to click on those those are like click baits and we're not this is

[1:20:19] Trustee Allen: is a brochure so i don't quite get why it's presented like that either so

[1:20:26] Voice 12: okay um i'm going

[1:20:27] Voice 12: to say if this is going to be part of the mail out um is it possible on the mail out to put

[1:20:35] Voice 12: in the the link to find this online so that people can click on it um

[1:20:44] Voice 10: can i answer that question

[1:20:46] Voice 10: Please do.

[1:20:47] Voice 10: Okay. So, there are two versions of this brochure. This one is the online version

[1:20:53] Voice 10: where the links are clickable. It's also a lower resolution so that it's easier to download if

[1:21:01] Voice 10: you're somewhere with spotty internet or something like that. The print version is very high res

[1:21:08] Voice 10: is and not fuzzy. Also the links are just text in the printed version with the QR code so you can

[1:21:20] Voice 10: scan the QR code and get to a web page where all of this information is

[1:21:25] Voice 10: much easier to see and you can call whoever you need to call and everything's in there that way.

[1:21:33] Voice 12: Thank you very much. I'm going to ask if that helps to answer some of the

[1:21:38] Voice 12: the previous speaker's questions.

[1:21:41] Voice 12: If not, feel free to raise your hand again.

[1:21:44] Voice 12: Trustee Fast.

[1:21:46] Voice 9: Thank you, Chair.

[1:21:47] Voice 9: I have a couple of suggestions.

[1:21:50] Voice 9: First, I agree with the previous two trustees

[1:21:54] Voice 9: who suggested omitting your land and government authority

[1:21:58] Voice 9: as the subheading,

[1:22:01] Voice 9: partly because the images show housing on land.

[1:22:06] Voice 9: And I think that's really clear. And I also don't want to set up resistance right at the outset, where we're talking about. Anyway, for all the reasons that the other ones have said, including First Nations, respect.

[1:22:27] Voice 9: respect. And my second point is, unless this is, I like this. I think it's great. It reminds any

[1:22:37] Voice 9: landowner that there are things like archaeology exists and helps people figure out what is single

[1:22:45] Voice 9: family anyway. There's a bunch of terms that this will help people become literate in planning

[1:22:54] Voice 9: language. And so I support it for Bowen Island. However, currently, this brochure doesn't reflect

[1:23:04] Voice 9: Bowen at all. It talks specifically about each local trust area's LTA bylaws. So I have a simple

[1:23:11] Voice 9: suggestion. And that is at the end of the second paragraph, where it says, consult, careful

[1:23:17] Voice 9: planning, collaboration, and if applicable, First Nations, you might insert the word Bowen Island

[1:23:23] Voice 9: municipality comma after first nations so you would get in touch with them separately or

[1:23:31] Voice 9: something like that because otherwise i think this would be confusing to bowen island folks

[1:23:36] Voice 9: but i think it's a very useful and uh welcome um document thank you thank you trustee harris

[1:23:48] Voice 9: well

[1:23:49] Voice 5: i initially put up my hand to um support trustee allen and his comment about your land

[1:23:56] Voice 5: a government authority but it looks like i'm also supporting what trustee fast has to say um

[1:24:02] Voice 5: i'd be uh yeah it would be nice to see that gone i don't know if there needs to be a motion for that

[1:24:07] Voice 5: but um i agree wholeheartedly that um that's inappropriate thank you thank

[1:24:15] Voice 12: you uh trustee

[1:24:16] Voice 12: fast you still have your hand up okay um trustee harris do you have anything further to say your

[1:24:23] Voice 12: hand is also up okay so i'm also in agreement with removing your land and government authority

[1:24:30] Voice 12: for all of the reasons that have previously been stated i'm wondering if we can adjust the main

[1:24:36] Voice 12: title navigating development for housing within the island's trust area or within the gulf island

[1:24:42] Voice 12: something along those lines i think within the trust island area sort of um bounds what this

[1:24:51] Voice 12: document is for. It is for people living here, not necessarily within the Comox region or

[1:24:58] Voice 12: some of the other regions that are mentioned in here. This is specific information for

[1:25:04] Voice 12: the Gulf Islanders. So that was sort of my query. I do like this a lot.

[1:25:13] Voice 12: I love the images and I love the information as it's presented in here. I think that it's

[1:25:19] Voice 12: very helpful um and i know that there will be iterations of this down the line too but i think

[1:25:27] Voice 12: this is great information especially given the situation that we're that we're living in here

[1:25:32] Voice 12: okay so i'm not sure how much of this can be taken away and how much can be adjusted for

[1:25:44] Voice 12: the people that have been working on it but we'd appreciate it coming back for us um i don't know

[1:25:50] Voice 12: know if we want to endorse it with edits or if we want to hold off endorsing and see if uh see it

[1:25:56] Voice 12: come back uh one more time trustee fast uh

[1:26:02] Voice 9: thank you i am we might ask staff whether they can use

[1:26:08] Voice 9: their uh our comments at this uh stage or how our comments might be included but i'd be hesitant to

[1:26:16] Voice 9: bring it back to us in November, I wouldn't want to slow down the mailing. I'm wondering about the

[1:26:23] Voice 9: timeline and perhaps staff can give us some input about what our comments, the impact of our

[1:26:32] Voice 9: comments might be and the impact of bringing it back to us again, what the impact of that would

[1:26:42] Voice 9: be thank you i'll

[1:26:46] Voice 12: ask staff raider if she can answer that before moving on to other speakers

[1:26:50] Voice 8: um certainly well we've got two executive committee members here um this was produced

[1:26:55] Voice 8: for regional planning committee it then subsequently traveled to executive for approval

[1:26:59] Voice 8: um the requests that are being made i think are considered minor so my inclination would be to

[1:27:05] Voice 8: simply enable more as the director of communications to enable morgana to make them but i'd sort of

[1:27:09] Voice 8: look to see if there's any expressions of concern from our two executive committee members um and

[1:27:16] Voice 8: then what i had what i've got noted morgana can supplement if needed is remove the subheading of

[1:27:21] Voice 8: your land and government authority um and then add in bona municipality after the words first

[1:27:26] Voice 8: nations for the two that i captured and

[1:27:29] Voice 12: i'd also suggested adding in in the main heading

[1:27:32] Voice 12: navigating development for housing within the islands trust area yes thank

[1:27:44] Voice 12: you uh trustee

[1:27:45] Voice 12: both work i

[1:27:49] Voice 4: think yeah if those effort edits are not too uh too much of a burden to perform and

[1:27:54] Voice 4: i'm obviously interested to hear what um uh council chair uh luckham has to say as from

[1:28:01] Voice 4: the executive committee um my i you know i would love to be able to see this come back to us just

[1:28:08] Voice 4: to sort of like have a look at it i wonder if that's something that couldn't happen outside

[1:28:12] Voice 4: of a regular meeting just as an email that kind of went around and you know give us a chance to

[1:28:17] Voice 4: have a last glimpse at it before it goes away. But yeah, I mean, I'm happy with those things.

[1:28:24] Voice 4: I'm sure Morgana will crush it. It'll be totally fine. But it's nice to see those things before

[1:28:29] Voice 4: they go away. So if it's possible to do that between meetings, I think there might be some

[1:28:33] Voice 4: value in that.

[1:28:36] Voice 12: Thank you. Trustee Allen?

[1:28:39] Trustee Allen: Yeah, thank you, Chair. Well, one of the response

[1:28:41] Trustee Allen: options in terms of alternatives, let's say the Trust Programs Committee requests staff to provide

[1:28:46] Trustee Allen: a revised or alternative option for disseminating this information so not quite that but um there

[1:28:53] Trustee Allen: were a few number of suggestions that i don't know were captured and we didn't really have a

[1:28:59] Trustee Allen: robust discussion some of things you know i could have threw out i didn't the fonts just don't like

[1:29:04] Trustee Allen: the font and uh make the image bigger so um i'm not i don't think they're necessarily captured

[1:29:10] Trustee Allen: and if they're not whether people didn't want them or not so i just that's i'm just not clear

[1:29:16] Trustee Allen: clear about how many edits are going to be done by staff just by what we've been throwing out

[1:29:22] Voice 12: no worries I

[1:29:23] Voice 12: believe that Morgana answered some of the questions that you had raised

[1:29:26] Voice 12: um by stating that this is the online version and it's a very low res

[1:29:34] Voice 12: um PDF though that that's been put in here and that the print version is very high res so that

[1:29:40] Voice 12: it's a lot crisper and the print itself is going to come out clean so I thought that that had been

[1:29:46] Voice 12: been addressed through her comments. If you still have outstanding

[1:29:50] Voice 12: comments, concerns, let's ask, if you don't mind

[1:29:54] Voice 12: asking Morgana directly and she can answer through me.

[1:30:00] Trustee Allen: now yeah well on this the third panel there i just didn't i thought the map or the image should

[1:30:07] Trustee Allen: have been a lot larger and less emphasis on the regional districts frankly um it's the trust area

[1:30:12] Trustee Allen: i know the southern gulf islands they're uh you know they have building permits and stuff and but

[1:30:19] Trustee Allen: it's it's still you know victoria regional district is it not so i'm just wondering why

[1:30:24] Trustee Allen: we have all these regional districts here that we're not even working with them in terms of

[1:30:31] Trustee Allen: housing. So that's why I don't quite get why they're there.

[1:30:39] Voice 10: I will start off with the size of that image. I can scooch that image a little bit and

[1:30:48] Voice 10: try and make the regional districts a little smaller, but I think it is valuable information

[1:30:52] Voice 10: to keep in this brochure and then I know you haven't asked me this right now but in terms of

[1:31:00] Voice 10: the font that is our islands trust font as in our visual identity guide so changing that font would

[1:31:11] Voice 10: would mean a lot of things would have to change including our identity guide so I'm not sure that

[1:31:17] Voice 10: that's I don't know if it's possible but it does include a whole lot of other steps

[1:31:24] Voice 10: and

[1:31:27] Voice 12: I think for clarity the regional districts in the trust area those are the other government

[1:31:33] Voice 12: authorities that we have to go through for approvals for housing so that is that is very

[1:31:39] Voice 12: pertinent information to keep in here for anyone that's looking to develop within the island's

[1:31:44] Voice 12: trust area it's not just your local planner you have to involve the the region that you're living

[1:31:52] Voice 12: thing with that trustee luckham if that answers all of your questions trustee allen sorry thank

[1:31:59] Voice 12: you pardon does that address your concerns yes thank you

[1:32:02] Voice 12: perfect trustee luckham you're muted

[1:32:10] Trustee Luckham: yeah um i heard my name and looking for remarks from the executive committee with respect to

[1:32:17] Trustee Luckham: advancing this um certainly um we don't want to undermine the interests of the committee in

[1:32:24] Trustee Luckham: in ensuring that this body of work represents

[1:32:29] Trustee Luckham: what you've said here today and thought.

[1:32:32] Trustee Luckham: But at the same time, it's a good idea

[1:32:35] Trustee Luckham: to leave some of the technical skills with the staff

[1:32:39] Trustee Luckham: that are best suited to do that,

[1:32:43] Trustee Luckham: given the broader context of fonts and stuff

[1:32:46] Trustee Luckham: that have been adopted by council

[1:32:48] Trustee Luckham: as the look and feel of the documents that we wanna create,

[1:32:51] Trustee Luckham: because it's important that all the documents look the same.

[1:32:57] Trustee Luckham: But I would just say for comfort,

[1:33:00] Trustee Luckham: one of the beautiful things about Zoom meetings

[1:33:03] Trustee Luckham: and how we do meetings today is all this is recorded

[1:33:05] Trustee Luckham: and staff do, I know, reflect upon not just the minutes

[1:33:10] Trustee Luckham: or the motions, but certainly look at on topics like this

[1:33:14] Trustee Luckham: of what was actually said.

[1:33:16] Trustee Luckham: And so I think we can have a lot of confidence in that.

[1:33:19] Trustee Luckham: And it's certainly overall in the best interest

[1:33:22] Trustee Luckham: to advance these things in as smooth as a way as possible to get this work off the table and

[1:33:29] Trustee Luckham: into hands but if there's an alternative way of that staff might be able to do one last circulation

[1:33:36] Trustee Luckham: outside of a meeting if that's possible and to provide some comfort that would be great too

[1:33:43] Trustee Luckham: but i would i would just leave it in staff's hand and advance it accordingly

[1:33:50] Voice 12: Okay. Thank you, Trustee Luckin,

[1:33:52] Voice 9: for that. Trustee Fast.

[1:33:55] Voice 9: Thank you, Chair. Most of what I was going to say has already been said,

[1:33:59] Voice 9: but I will note that the motion is just to approve the inclusion of this brochure in our mailing.

[1:34:07] Voice 9: The mailing package, I think, this is a program of this Trust Programs Committee that the Regional

[1:34:14] Voice 9: planning committee is seeing value in and i think that's a a positive thing uh that um their work

[1:34:23] Voice 9: they wanted they've initiated this um brochure and they would like us to please put it in the

[1:34:31] Voice 9: package for mailing or to endorse the uh to approve the inclusion which is great i think

[1:34:37] Voice 9: this is a way uh committees can work together and um and it's demonstrating the value of the

[1:34:43] Voice 9: mailing program. I totally get it about trustees with professional skills and background

[1:34:51] Voice 9: wanting to contribute to the excellence of materials. I have to hold myself back lots of

[1:35:01] Voice 9: times too, because we've got lots of experience and expertise among us trustees, but we also have

[1:35:08] Voice 9: professional staff and we're only seeing one version of it here. I like that there's a low

[1:35:13] Voice 9: low res version for those folks on islands who have low bandwidth and can

[1:35:21] Voice 9: download things easier and be able to get to them.

[1:35:26] Voice 9: And I would like to move the motion.

[1:35:31] Voice 9: If you're ready, chair.

[1:35:33] Voice 12: Go for it.

[1:35:34] Voice 9: That trust programs committee approved the inclusion of the brochure

[1:35:38] Voice 9: navigating development for housing in the living in the trust area mailing

[1:35:43] Voice 9: package.

[1:35:46] Voice 12: Do I have a seconder? I see Trustee Allen. I'm going to raise my hand because I would like to make a friendly amendment to the motion that after living in the trust area, comment with edits, if that's all right.

[1:36:10] Voice 12: so i'm putting because i i heard what you said trustee fast um so this this does change the

[1:36:19] Voice 12: intent so that is going to be an amendment um so if we can get that on the screen so

[1:36:45] Voice 8: if i might that as it needs to go with with the with the brochure rather than the mailing package

[1:36:52] Voice 8: perhaps after the word housing if you were going to phrase it that way but i think

[1:36:59] Voice 12: yes okay yeah

[1:37:01] Voice 12: that's that's what i mean yeah um perfect um so this is this is now an amendment um and so

[1:37:18] Voice 12: i'm just going to speak to the do i have a second to the amendment first trustee allen second thank

[1:37:24] Voice 12: you i'm going to speak to the motion the only reason why i'm putting it in as amended is even

[1:37:30] Voice 12: though this does belong to another committee and it's been moved through um i think that these are

[1:37:36] Voice 12: very important comments that have been made uh during during this meeting and i think that they

[1:37:43] Voice 12: would be valuable um this would have to go back to that committee i guess to to approve these

[1:37:49] Voice 12: amendments uh before it can it can get but get put out um but as mentioned here we are looking to

[1:37:57] Voice 12: win people over not push them aside um and and these may be topics that they hadn't considered

[1:38:04] Voice 12: when when building this up but there may also be conversations that we have missed out on

[1:38:08] Voice 12: as to why they were included so i think it's important that um that this that the that this

[1:38:15] Voice 12: conversation go back and give them an opportunity to either put them in or not um so over for a rest

[1:38:25] Voice 12: of discussion i'm going to go trustee allen yeah

[1:38:29] Trustee Allen: thank you sure no i just want to be clear that

[1:38:31] Trustee Allen: no disrespect to staff um i just spent the last two and a half days doing our monthly paper and

[1:38:37] Trustee Allen: i'm totally into that editorial mode head and uh it's it's a great brochure so i just wanted

[1:38:44] Trustee Allen: to let staff know that it's no disrespect i just i tend to get a little bit carried away with fonts

[1:38:50] Trustee Allen: and images.

[1:38:53] Voice 9: Thank you, Trustee Allen. Trustee Fast? Thank you. I'd like to speak in favor of

[1:38:59] Voice 9: this amendment. I just read the motion off the page, but this is a good way to have a conversation

[1:39:08] Voice 9: or confirmation or back and forth discussion with Regional Planning Committee so that we can

[1:39:17] Voice 9: better coordinate our actions and collaborate together among committees. I think it's a good

[1:39:22] Voice 9: idea. Thank you. And Steph Ritter?

[1:39:27] Voice 8: I'll just note that at this point, because Regional Planning

[1:39:30] Voice 8: Committee is advisory and it was Executive Committee that approved it, if I'm taking it

[1:39:34] Voice 8: back for approval, it's to the Executive Committee because they've got the delegated authority for

[1:39:38] Voice 8: communications perfect

[1:39:40] Voice 12: whomever it is um if there are no further comments i'm going to move the

[1:39:51] Voice 12: amended motion and ask for the vote so all those in favor please raise your hand okay

[1:40:05] Voice 12: thank you if you can lower your hand and any opposed please raise your hand

[1:40:11] Voice 12: I see one opposed. Thank you very much. And the amended motion is carried. Do we have further discussion on the on the carried amended motion? Not seeing any hands being raised. I'm going to move the amended motion or the new motion. All those in favor, please raise your hand. Thank you very much.

[1:40:46] Voice 12: please lower your hand and any opposed please raise your hand thank you I see

[1:40:56] Voice 12: one opposed that the motion is carried sorry my hand is going up and down all

[1:41:04] Voice 12: over the place apologies hey do we have any other questions or comments on this

[1:41:16] Voice 12: section okay so

[1:41:20] Voice 12: we're going to leave it with staff and they're going to to do

[1:41:24] Voice 12: their magic and work with executive and all the rest of it and i really like the idea that there

[1:41:29] Voice 12: are two versions of this and i would like to request that when the when the edits are approved

[1:41:35] Voice 12: if they're if they're approved and it does get circulated once more for us to have a quick boo

[1:41:39] Voice 12: at could we see the print version with like you said it's got the qr codes on it so we can see

[1:41:45] Voice 12: what that looks like that would be lovely because then we know the the version that's actually going

[1:41:49] Voice 12: going to be in the in the package that would be great to see okay i appreciate that that said

[1:41:55] Voice 12: there was a lovely brochure it's got lots of good information okay so we are now into section eight

[1:42:07] Voice 12: which is new business of which we didn't have any arise at the beginning of the meeting

[1:42:12] Voice 12: um so now we're going over to section nine the work program we can have the agenda on the screen

[1:42:22] Voice 12: screen. Switch down here. So we're now into, yeah, this is for our review for the Trust

[1:42:37] Voice 12: Council. So is there, I'll turn this over to Staff Raid so she can walk us through our

[1:42:43] Voice 12: projects report.

[1:42:45] Voice 8: So thank you. As a reminder, this is your work program that travels through

[1:42:48] Voice 8: to Trust Council. What I would recommend is that we take this off because that point of privilege

[1:42:53] Voice 12: before we get started, can we put it up on the screen so people can see it? Apologies, I'm

[1:42:57] Voice 8: looking of course i can see it thank

[1:42:59] Voice 12: you i appreciate that

[1:42:59] Voice 8: there you are yes um i would

[1:43:03] Voice 8: so here you are this is your work program report that would go to council to get endorsement for

[1:43:07] Voice 8: what you're working on over the next um period september to december um i would recommend we

[1:43:12] Voice 8: take this off because those are now drafted um so we would make that change um and um i would again

[1:43:19] Voice 8: i would take this office and just have you admit continuing to administer the program

[1:43:23] Voice 8: with regard to the future projects that remains has remained unchanged for quite some time now

[1:43:29] Voice 8: but I would so I would just recommend those small changes and that you forward it on

[1:43:36] Voice 12: okay so did you need a motion for for those two

[1:43:39] Voice 8: certainly it could be that you forward to trust

[1:43:42] Voice 8: or to forward the work program to trust council as amended okay

[1:43:47] Voice 12: would somebody like to make that

[1:43:49] Voice 12: motion trustee peterson i

[1:43:54] Voice 3: move the trust programs committee forward the work program to trust

[1:44:00] Voice 3: council as amended thank

[1:44:03] Voice 12: you do i have a seconder trustee allen thank you any comments or questions

[1:44:13] Voice 12: on this section okay not seeing any let's uh i think that takes us to the end of our program

[1:44:23] Voice 12: to

[1:44:24] Voice 9: oh trustee fast um just a a quick suggestion is that it's called a work program on our agenda

[1:44:32] Voice 9: cover page number nine uh it just might be clear to the public if uh that word work program was

[1:44:39] Voice 9: also included instead of active projects report or alongside it or something just to um make them

[1:44:46] Voice 9: align up so people knew that they were at the right page that that's just a very simple little

[1:44:51] Voice 9: now here i'm getting my editorial hat on so i

[1:44:56] Voice 12: agree with the with with with doing something

[1:44:59] Voice 12: like that but as i understand it these are templates so the template which is called the

[1:45:05] Voice 12: action projects list and the agenda template both reside with executive committee and if those things

[1:45:11] Voice 12: are going to change that has to go through them is that it changes every agenda and every

[1:45:18] Voice 12: every project's report. So that type of discussion, I think, would be good, seeing as I've got two

[1:45:25] Voice 12: executive members in here, if they could take that away and deal with it at their level,

[1:45:31] Voice 12: because that's not something that we can do just isolated by ourselves. And I'm going to ask staff

[1:45:39] Voice 12: Raider, is that correct?

[1:45:41] Voice 8: Yes, you would want to have that coordinated with the other committees.

[1:45:44] Voice 8: While I've got the floor, I'll just tell you that I believe executive committee is endorsing our

[1:45:49] Voice 8: proposed new approach to have all the work programs bundled together on the council agenda

[1:45:54] Voice 8: so it would be nice to have some symmetry um when that happens so i'm sure your two executive

[1:45:59] Voice 8: committee members have heard the request yeah

[1:46:02] Voice 9: perfect thank you trustee fast um one thing that

[1:46:07] Voice 9: we could do uh through this committee is just perhaps on our agenda page i'm not

[1:46:14] Voice 9: Maybe this is not a big deal, but even just on our agenda cover page, we could put under number nine work program, it could say active projects report for review and referral or something.

[1:46:29] Voice 9: So it's just

[1:46:30] Voice 9: in there on our agendas for people that are perhaps looking at our agendas or even for us when we're coming in in the middle of the summer and going, what is this again?

[1:46:46] Voice 9: just might save me four minutes

[1:46:48] Voice 12: thank you good suggestion and i agree because i had thought of

[1:46:52] Voice 12: the same thing and then i forgot about it awesome okay um so there are no other comments on our

[1:47:03] Voice 12: meeting today i'm going to go to section 10 and say that our next did

[1:47:07] Voice 3: we vote oh

[1:47:10] Voice 12: sorry yes i think

[1:47:12] Voice 12: we do need to do that

[1:47:13] Voice 8: if i might share i'm trying because i'm sharing screen it's harder to find my

[1:47:17] Voice 8: hand to put up. Could I just make a comment that I said earlier?

[1:47:21] Voice 8: So one of the things for you to

[1:47:22] Voice 8: reflect on as you move into September with approval of your strategic plan is noting that some of

[1:47:27] Voice 8: these projects are not on there. The stewardship award one is driven by policy and it used to be

[1:47:33] Voice 8: every year last term got moved to every two years and at the end of the term they decided to make

[1:47:37] Voice 8: it at the end of the term so you'll have it in the final year but these two concepts aren't showing

[1:47:42] Voice 8: on your um current strategic plan so it would be for you to contemplate with council do you want

[1:47:49] Voice 8: them to come off as initiatives um because they're not currently part of your strategic plan because

[1:47:54] Voice 8: the intention of moving forward in a coordinated way is that committees are not working on things

[1:47:58] Voice 8: that aren't strategic priorities of council so that would be something for you to reflect on as

[1:48:03] Voice 8: you move into your september trust council meeting um

[1:48:06] Voice 12: trustee peterson and i'm just gonna say yeah

[1:48:12] Voice 3: I would say that number one on the future projects list may not be on the strategic plan,

[1:48:20] Voice 3: but it's certainly part of the working in cooperation with.

[1:48:30] Voice 12: Yeah, I agree with that.

[1:48:33] Voice 8: If I might, Chair, the one thing I'll reflect, you'll see it was assigned in 2014.

[1:48:38] Voice 8: This has been sitting in the wings for me for 10 years simply because we haven't had it resourced.

[1:48:43] Voice 8: um so just one thing to you know if things are made strategic priorities they're more likely to

[1:48:48] Voice 8: happen so i'll just like that for you

[1:48:52] Voice 7: yeah

[1:48:56] Voice 9: uh trustee fast um just that i think uh let's see

[1:49:02] Voice 9: what happens with our strategic plan whether we adopt it as drafted or whether it changes

[1:49:07] Voice 9: and then that would be a good time perhaps in november to re-look at this uh once we've got

[1:49:15] Voice 9: up all the context. Yep. I

[1:49:21] Voice 12: agree. Yeah. So once the strategic plan has been adopted,

[1:49:27] Voice 12: then we can take a look at what is in alignment and what is not. Perfect. I agree. All right. So

[1:49:34] Voice 12: we have the motion on the floor. Are there any other questions, comments? If not, I'm going to

[1:49:42] Voice 12: call the vote. All those in favor, please raise your hand.

[1:49:48] Voice 9: This is to send it to executive

[1:49:49] Voice 9: committee or trust council agenda council thank you thank

[1:49:55] Voice 12: you please lower your hands and any

[1:49:58] Voice 12: opposed see one opposed thank you please lower your hand that is carried as well all right now

[1:50:10] Voice 12: we are finished with this section so our next meeting is november 4th uh 2024 from 10 a.m

[1:50:20] Voice 12: until 3pm is what we're scheduled for

[1:50:22] Voice 12: and

[1:50:25] Voice 12: if there is nothing else

[1:50:30] Voice 12: I'm going to call

[1:50:31] Voice 12: the adjournment of this meeting

[1:50:33] Voice 12: thank you everyone for

[1:50:37] Voice 12: another great meeting

[1:50:39] Voice 12: thank you too

[1:50:40] Voice 12: we'll see

[1:50:42] Voice 12: you in September

[1:50:43] Voice 12: have a great day everyone

[1:50:46] Voice 12: bye now

[1:50:47] Voice 12: thank you Christina

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
August 26, 2024 Page 1 of 5 
Trust Programs Committee 
Minutes of a Regular Meeting 
 
  
Date: 
Location: 
August 26, 2024 
Electronic Meeting 
 
Members Present:  Kristina Evans, Chair/South Pender Trustee 
Alex Allen, Vice-Chair/Hornby Trustee 
Sam Borthwick, Denman Trustee 
Sue Ellen Fast, Bowen Island Municipal Trustee 
Jamie Harris, Salt Spring Trustee 
Tim Peterson, Lasqueti Trustee (EC Representative) 
Peter Luckham, Islands Trust Council Chair and Thetis Trustee  
(Ex Officio TPC member)    
  
Staff Present: Clare Frater, Director, Trust Area Services 
Morgana Van Niekerk, Communications Specialist 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: No member of the public was present. 
 
1. CALL TO ORDER 
 
Chair Evans called the meeting to order at 10:00 a.m. and acknowledged that attendees of the 
meeting were in locations across the traditional territories of the Coast Salish people. Trustees 
and Staff introduced themselves. 
 
2. AGENDA 
 
2.1 Review of Agenda 
 
No late item nor changes to the agenda were presented for consideration. 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as presented. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public was present. 
 
4. DELEGATIONS 
 
 None. 
 
5. CORRESPONDENCE 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
August 26, 2024 Page 2 of 5 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Trust Programs Committee (TPC) Minutes of May 22, 2024 
 
 By general consent the minutes were approved as presented. 
 
6.2 Resolutions Without Meeting 
 
None. 
 
6.3 Follow Up Action List 
 
Director Frater spoke to the FUAL items that were in progress.  
 
By general consent the Committee requested that Trust Council Policy 1.2.1 
(Policy Statement Amendment) be placed on the agenda of the next meeting. 
 
TPC-2024-015 
It was MOVED and SECONDED, 
that Trust Programs Committee request Director Marlor, Legislative and 
Information Services, to review the Policy Statement Amendment Policy to 
provide an overview for potential amendments. 
CARRIED 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
Trustee Harris joined the meeting at 10:36 a.m. 
 
7.1 Trust Programs Committee FY2025/26 budget requests - Request For Decision (RFD) 
 
Director Frater introduced the RFD.  Committee discussion included: 
 staff and contractor capacity to deliver programs 
 the business cases are necessarily vague as the decisions about program details are 
not made until the next fiscal year 
 
TPC-2024-016 
It was MOVED and SECONDED, 
that Trust Programs Committee forward to the Financial Planning Committee, 
for inclusion in the Fiscal Year 2025/26 Budget, the business case for $17,000 for 
stewardship education.  
CARRIED 
 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
August 26, 2024 Page 3 of 5 
TPC-2024-017 
It was MOVED and SECONDED, 
that Trust Programs Committee forward to the Financial Planning Committee, 
for inclusion in the Fiscal Year 2025/26 Budget, the business case for $17,000 for 
secretariat services.  
CARRIED 
 
7.2 Stewardship Education Program Webinars in 2024 - Request For Decision 
 
Director Frater introduced the RFD.  Committee discussion included: 
 that the Removing Invasive Species and Native Plant Gardening topics are to be 
separated into two webinars as per TPC direction from the previous meeting; Staff 
will return with two separate Project Charters to the next TPC meeting 
 as the Program Coordinator position is currently vacant, the webinars may be 
delivered later than previously suggested 
 Trustees will provide to Staff names of potential speakers in regards to the webinars 
 the practice of burning brush piles in the autumn needs to be included in the Living 
With Fire webinar 
 
TPC-2024-018 
It was MOVED and SECONDED, 
that Trust Programs Committee endorse the Living With Fire webinar project 
charter as amended.  
CARRIED 
 
TPC-2024-019 
It was MOVED and SECONDED, 
that Trust Programs Committee endorse the Saltwater Intrusion and 
Groundwater Conservation webinar project charter.  
CARRIED 
 
7.3 Including the Navigating Development for Housing Brochure in the Stewardship 
Package - Request For Decision 
 
Director Frater introduced the RFD, indicating that the draft brochure was produced as 
part of Trust Council’s request to the Regional Planning Committee to develop a housing 
action toolkit. Committee discussion included: 
 quality and size of drawings and the different formats for the website and for print 
 the phrase “Your Land and Government Authority” may be misleading and could be 
removed 
 add the text “and Bowen Island Municipality” after “...and if applicable, First 
Nations...” 
 edit the title “Navigating Development for Housing” by adding “within the Islands 
Trust Area” or “within the Gulf Islands” 
 the Trust Identity Guide was used in the development of the package 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
August 26, 2024 Page 4 of 5 
 the possibility of providing a revised version to the Committee before forwarding 
the Committee’s formal response to the Executive Committee 
 
It was MOVED and SECONDED, 
that Trust Programs Committee approve the inclusion of the brochure 
Navigating Development for Housing in the Living in the Trust Area mailing 
package.  
 
TPC-2024-020 
It was MOVED and SECONDED, 
that Trust Programs Committee amend the motion “that Trust Programs 
Committee approve the inclusion of the brochure Navigating Development for 
Housing in the Living in the Trust Area mailing package.” by adding “as 
amended” after the word “Housing”. 
CARRIED 
 
TPC-2024-021 
It was MOVED and SECONDED, 
that Trust Programs Committee approve the inclusion of the brochure 
Navigating Development for Housing as amended in the Living in the Trust Area 
mailing package.  
CARRIED 
 
Chair Evans requested that when the TPC edits to the brochure are approved by the 
Executive Committee, staff will then distribute to TPC members for their information 
the final print version as well as the web version of the brochure. 
 
8. BUSINESS - NEW 
 
None. 
 
9. WORK PROGRAM 
 
Director Frater spoke to the Work Program and stated that it will be amended by deleting the 
sentences that refer to business cases being presented to TPC at the August 26, 2024 meeting 
before being sent to Trust Council. 
 
The Committee expressed a desire to see the term “Work Program” appear on the Active 
Projects List and the Future Projects List so that it is clear that those two lists are components of 
the Work Program.  The Committee recognized that the Executive Committee is responsible for 
the format of Islands Trust agendas and requested that the two Executive Committee members 
on the TPC consider this.  
 
The Committee also requested staff to add the words “Active Projects List” and “Future Projects 
List” to the Work Program agenda item on the agenda cover with language that guides the 
Committee to review, amend as needed, and forward to Trust Council for approval. 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
August 26, 2024 Page 5 of 5 
 
The Committee discussed the potential impact to items on the two lists once a strategic plan 
and corporate planning process are adopted. 
 
TPC-2024-022 
It was MOVED and SECONDED, 
that Trust Programs Committee forward the Work Program as amended to Trust 
Council. 
CARRIED 
 
10. NEXT MEETING 
 
Monday, November 4, 2024, from 10:00 a.m. to 3:00 p.m.  
 
11. CLOSED MEETING 
 
The meeting was not closed. 
 
12. RISE AND REPORT 
 
As the meeting was not closed, there was no need to consider this. 
 
13. ADJOURNMENT 
 
By general consent the meeting adjourned at 11:50 a.m. 
 
 
 
_________________________ 
Kristina Evans, Chair 
 
Certified Correct: 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder