Islands Trust Council regular meeting, September 26, 2024

[0:00:00] Trustee Luckham: Here we go. Day three. Welcome, everybody.

[0:00:05] Trustee Luckham: Grateful every moment to be living and working in Coast Salish Territory here in Sonoma today.

[0:00:12] Trustee Luckham: And Orange Shirt Day is coming up.

[0:00:14] Trustee Luckham: And if there's an opportunity for you to participate in activities in your community or neighboring communities,

[0:00:21] Trustee Luckham: I highly recommend Orange Shirt here. I ran out of orange shirts.

[0:00:28] Trustee Luckham: so absolutely grateful to be here and want to recognize the tragedy the grief but also the joy

[0:00:37] Trustee Luckham: of living on the coast we have an in-camera session that we're going to go into so let's

[0:00:47] Trustee Luckham: get into that somebody needs to make a motion you see members you have that motion in front of you

[0:00:54] Trustee Luckham: anybody on page eight of your agenda I

[0:01:04] Voice 4: move that the islands Trust Council

[0:01:06] Voice 4: closed this meeting to the public subject to section 91 a C G and I of the

[0:01:12] Voice 4: community charter in order to consider matters related to personal information

[0:01:15] Voice 4: about an identifiable individual who holds or is being considered for a

[0:01:20] Voice 4: position as an officer employee or agent of the municipality or another position

[0:01:25] Voice 4: appointed by the municipality labor relations or other employee relations litigation or potential

[0:01:32] Voice 4: litigation affecting the municipality and the receipt and advice is subject to solicitor client

[0:01:38] Voice 4: privilege including communication necessary for the purpose and that in interims chief

[0:01:44] Voice 4: administrative officer and staff be invited to attend the closed

[0:01:47] Trustee Luckham: session do you have a second

[0:01:50] Trustee Luckham: do tim peterson thank you all those in favor thank you any opposed none opposed uh we'll uh

[0:01:59] Trustee Luckham: proceed into in camera just wait for right um thank you for returning uh trustees and members

[0:02:19] Trustee Luckham: of the public um just want to acknowledge uh we were in camera much longer than anticipated

[0:02:26] Trustee Luckham: and at 11 15 we're just returning from a very short break uh after that in camera meeting and

[0:02:32] Trustee Luckham: apologies if we kept you waiting. In terms of a rise in report from the in-camera session,

[0:02:39] Trustee Luckham: I would like to report that the Trust Council has appointed Teresa Burley, Marjorie Gang,

[0:02:48] Trustee Luckham: Stephen McLean, Lisa Neeson, Sidra Trial to the Islands Trust Accessibility Committee,

[0:02:57] Trustee Luckham: Committee, effective September 2024 to December 31st, 2026, and Trust Council has also appointed

[0:03:06] Trustee Luckham: Trustee Lisa Galbraith from Galliano Island and thank her for stepping up to also be on

[0:03:12] Trustee Luckham: that committee.

[0:03:13] Trustee Luckham: This is an important new committee created through legislation for all local governments

[0:03:22] Trustee Luckham: and want to thank those citizens that have stepped up

[0:03:27] Trustee Luckham: and also thank Lisa Gavreau for also stepping up

[0:03:31] Trustee Luckham: and undertaking that important work within our organization.

[0:03:34] Trustee Luckham: Thank you.

[0:03:35] Trustee Luckham: That is all at this time that I have to report

[0:03:39] Trustee Luckham: with respect to the in-camera session,

[0:03:41] Trustee Luckham: and I'm going to continue on our agenda.

[0:03:46] Trustee Luckham: We have quite a bit of work on our agenda

[0:03:50] Trustee Luckham: And that is way above and beyond what we're going to be able to conduct today and finish at a reasonable time,

[0:03:57] Trustee Luckham: which I'm thinking is still I'm shooting for trying to get you out of here between 12 and 1, maybe a little closer to 1 and 12.

[0:04:06] Trustee Luckham: There is a short break sort of schedule that may be a working break, depending on the pleasure of counsel.

[0:04:13] Trustee Luckham: But I just want to advise you that in order to achieve that and looking for your endorsement on this,

[0:04:20] Trustee Luckham: We're going to defer the planning staff time tracking. It's a briefing. I'm assuming you've read it. You can reach out to staff if you have any questions. So that's okay. We're just going to receive that for information.

[0:04:43] Trustee Luckham: The next item that I want to go to will be the referrals for First Nations decisions.

[0:04:49] Trustee Luckham: We're going to defer 10.2.2 to December.

[0:04:56] Trustee Luckham: We have to do the 10.2.1.

[0:05:00] Trustee Luckham: Also 10.2.3 and 10.2.4 were on the agenda as if time permits.

[0:05:07] Trustee Luckham: So I'm going to defer those two items as well to December.

[0:05:11] Trustee Luckham: member. Trustee Morrison, I think, is not with us. And her Dark Skies Principal Adoption Advocacy,

[0:05:20] Trustee Luckham: I think, needs to have her participation. It's her work in delegation. So I'm going to defer

[0:05:27] Trustee Luckham: that to December. And time permitting, and presuming it's not a really big conversation,

[0:05:37] Trustee Luckham: I've spoken with Trustee Elliott, who's spoken with the other members of the subcommittee with

[0:05:43] Trustee Luckham: regards to the tiny homes on wheels uh a project that um we'll try to get that done today we can

[0:05:50] Trustee Luckham: because of some budgetary implications there and then that and then we'll receive the uh other

[0:05:56] Trustee Luckham: items and the disposition of delegations work so if that's all right i'm going to proceed and i

[0:06:03] Trustee Luckham: realized that was probably pretty quick and we'll figure it out so 9.2.2 i'm going to receive

[0:06:09] Trustee Luckham: for information by general consent and move along. Thank you. So the next item is referrals

[0:06:16] Trustee Luckham: to First Nations. This is an RFD and I see Stefan Cermak is standing at the podium and I'm assuming

[0:06:22] Trustee Luckham: you would like to introduce this topic to us. Over to you.

[0:06:29] Voice 10: Thank you, Mr. Chair. Recognizing

[0:06:31] Voice 10: time, I'll try to be brief and reserve time for questions. So what you have before you is

[0:06:37] Voice 10: is a request for decision that the request is to request staff or to direct staff to solicit

[0:06:45] Voice 10: more engagement from First Nations about the referral process to develop a work plan and

[0:06:51] Voice 10: return to you and to include this in the strategic plan. So that's what I'm asking you. The reason is

[0:06:57] Voice 10: this was a request given to us a year ago by Trust Council to look into to put it in just

[0:07:05] Voice 10: Just a comment on it, it's been a side-of-the-desk project that we've been working with.

[0:07:09] Voice 10: As we engage with First Nations, we've been gathering this information,

[0:07:14] Voice 10: and I'd really like to take the time to appreciate some of the staff who have been doing that,

[0:07:19] Voice 10: specifically Island Planner Sonia Zupanek in the north,

[0:07:23] Voice 10: Norissa Chadwick, we've got Brad Smith, we've got a bunch of RPMs doing this hard work.

[0:07:28] Voice 10: It's a lot of engagement, a lot of discussion happening out there,

[0:07:31] Voice 10: And this is a collection of their work.

[0:07:35] Voice 10: The best feedback we've had directly from First Nations has resulted from the funding that has gone towards the OCP projects.

[0:07:44] Voice 10: And because these conversations are not just, hey, how's the referral process going?

[0:07:49] Voice 10: Tell us and we walk away.

[0:07:50] Voice 10: There's been multiple conversations back and forth and back and forth.

[0:07:54] Voice 10: Explain who you are, who I am.

[0:07:56] Voice 10: This is the process.

[0:07:57] Voice 10: This is what we can do and so on and so forth.

[0:07:59] Voice 10: forth so these are relationships they're taking their time to mature and we need a much more time

[0:08:06] Voice 10: to do that and for me to be able to assign resources to it i need your blessing to create

[0:08:11] Voice 10: a work program to make this a priority and that means i might have to come back at a future time

[0:08:16] Voice 10: and say this takes away from something else i don't have that answer for you at the moment

[0:08:20] Voice 10: but i do see this as a priority i think trust council has acknowledged that i don't have all

[0:08:25] Voice 10: the answers for all the impacts where this is going but i do uh we staff are seeking your your

[0:08:31] Voice 10: recommendation to solicit more nations bring back a work program and do more work there so i'll leave

[0:08:37] Voice 10: it there happy to answer any questions

[0:08:39] Trustee Luckham: excellent well thank you very much for bringing this to us

[0:08:43] Trustee Luckham: for a decision to advance the work and prioritize it accordingly rightfully so that's the council's

[0:08:48] Trustee Luckham: choice i want to acknowledge lisa gabbro who has initiated this process and thank her for that

[0:08:54] Trustee Luckham: and would like to provide you an opportunity if you have any remarks associated with it.

[0:09:00] Voice 5: Thank you. At the heart of this RFD is building more collaborative and meaningful engagement

[0:09:05] Voice 5: in a systemic way with all of our applications, beginning that early referral process,

[0:09:11] Voice 5: involving the nations. Give us all a heads up and kind of levels the playing field. So thank you.

[0:09:18] Trustee Luckham: Right. I'm going to ask Lisa to make the motion. I'd like to actually just move into motions,

[0:09:24] Trustee Luckham: have the conversation. It'll pass or fail accordingly. It doesn't limit the discussion

[0:09:28] Trustee Luckham: by having the motion on the floor, but I'd like to offer you that opportunity, and then we'll go

[0:09:33] Trustee Luckham: to a speaker's list.

[0:09:34] Voice 5: Thank you. I appreciate that. I move that Trust Council direct staff to

[0:09:38] Voice 5: solicit First Nations to get their feedback around the referral process, concerns, and new

[0:09:45] Voice 5: initiatives.

[0:09:47] Trustee Luckham: I think you could do that all at once.

[0:09:49] Voice 5: And two, develop a work plan that captures

[0:09:52] Voice 5: is planned actions advancing this request for decision and three include this initiative in

[0:09:59] Voice 5: the draft 2025-2028 strategic plan and amend the reconciliation action plan excellent

[0:10:06] Trustee Luckham: is there a

[0:10:06] Trustee Luckham: second Susan he hates thank you I

[0:10:09] Voice 9: second the motion yeah

[0:10:13] Trustee Luckham: sorry it was seconded on the floor

[0:10:15] Trustee Luckham: here uh trustee Scott appreciate your enthusiasm also do you wish to speak to the motion further

[0:10:21] Trustee Luckham: uh

[0:10:23] Voice 5: i do not but i i'm really pleased that this work has been uh forward by such a trust body

[0:10:28] Voice 5: it's and i'm so pleased with the work that's been done on it so far thank you okay

[0:10:33] Trustee Luckham: um discussion on

[0:10:36] Trustee Luckham: the motion thank

[0:10:38] Voice 3: you so much um and i appreciate um that this has been a side of the desk um

[0:10:44] Voice 3: effort we need to really center it because uh developing our processes in a respectful way

[0:10:52] Voice 3: requires that we are informed about how those processes are affecting First Nations with whom

[0:10:59] Voice 3: we engage and all of them have different nuances to how they wish to be engaged or what projects

[0:11:05] Voice 3: and I just want to point to the notes that we pulled we got back from our meeting with

[0:11:13] Voice 3: Ministry of Municipal Affairs staff which I've distributed to all trustees we specifically

[0:11:18] Voice 3: specifically talked about our engagement with First Nations. We asked some questions.

[0:11:25] Voice 3: How do we, you know, can we get more capacity to develop that administrative arm in developing

[0:11:33] Voice 3: our policies so that it survives, you know, electoral terms? So we want to have strong

[0:11:40] Voice 3: policies and strong sort of corporate structure with engagement, but we need that information

[0:11:44] Voice 3: First, so that we can understand how to do it. But just a final note, when asked about, I sort of asked the, who was it, Chris, the people in the room that we were talking with, I said, how are we doing, actually? What is your impression? Because these people sign off on all of our OCPs.

[0:12:09] Voice 3: uh they you know the conservancy got our five-year plan returned to us because it hadn't had

[0:12:15] Voice 3: sufficient uh depth of engagement with first nations so they're really um keeping a very

[0:12:20] Voice 3: close eye and because we need ministerial approval on on all of our ocps this is a a key piece and

[0:12:27] Voice 3: so just one note about that when asked about how they perceive engagement is done at the islands

[0:12:34] Voice 3: Islands Trust. Chris said he actually uses the Islands Trust as an example because there is

[0:12:42] Voice 3: evidence that we are doing it well. We are heading down the right path. So I want to commend staff

[0:12:48] Voice 3: and I want to thank this council because we're putting some real effort into this and I think

[0:12:55] Voice 3: it is paying off. We're getting some strong feedback and we need to continue this work. So

[0:13:07] Voice 15: Okay, that's exciting. I think as we get more involved and closer to having collaborative partnerships with people from the nations at our table, and us in their communities and their and ours, I think all of these steps are really important. So I'm glad you're making it a priority. Thank you.

[0:13:36] Trustee Luckham: okay that's it for speakers not seeing any online either i'm going to go to the vote all those in

[0:13:43] Trustee Luckham: favor the

[0:13:49] Voice 18: vote david okay everybody in the room on five

[0:13:53] Trustee Luckham: online so please lower your hands

[0:13:55] Trustee Luckham: any opposed none opposed that's unanimous thank you very good work everybody uh we're going to

[0:14:08] Trustee Luckham: to move to legislative and information services. I just want to acknowledge actually that Director

[0:14:16] Trustee Luckham: Marler has an expanded role there as Director of Legislative Services and Information

[0:14:23] Trustee Luckham: Services. His report is on our agenda at 10.11. I would just like to receive that

[0:14:33] Trustee Luckham: for information unless there's any specific questions um with regards to uh con the content

[0:14:39] Trustee Luckham: of the report not seeing any i'm going to receive the item 10.11 for information by general consent

[0:14:51] Trustee Luckham: so discussion items as i indicated earlier we do need to address 10.2.1 today i would like to

[0:14:59] Trustee Luckham: defer 10.2.2 to december and um david marler director of legislative and information services

[0:15:07] Trustee Luckham: can you introduce 10.2.1 yes

[0:15:10] Voice 18: thank you this is an amendment to trust council's meeting procedures by

[0:15:15] Voice 18: law and the amendment is to align the scheduling of trust council meetings with the the budgeting

[0:15:23] Voice 18: process. So currently your meeting procedure by line 2.1 and 2.2 require that you schedule

[0:15:34] Voice 18: your meetings for the calendar year. So the change is to make that the fiscal year. So

[0:15:41] Voice 18: if you adopt this in December, we'll come to you with a schedule that will start from

[0:15:48] Voice 18: January 1st, 2025, right to the end of the 25-26 fiscal year, so March 31st, 2026.

[0:15:58] Voice 18: And in subsequent years, it will be from March 1st to, sorry, April 1st to March 31st of each

[0:16:07] Voice 18: year. So, that's the intent, and that aligns it better with the budget.

[0:16:14] Trustee Luckham: All right. Thank you. Any questions for the Director?

[0:16:19] Trustee Luckham: Trustee Bowman?

[0:16:20] Trustee Luckham: um

[0:16:22] Voice 13: i'm just wondering uh the 12 year uh 12 month calendar could it be possible to do it for 24

[0:16:31] Voice 13: months or 36 months because those like the general meetings of the regular committee meetings etc

[0:16:38] Voice 13: i think it would be quite helpful for people to have a further look ahead if possible please

[0:16:46] Voice 13: please. Thank you.

[0:16:49] Voice 18: The bylaw is your minimum requirement. So it requires that you schedule

[0:16:54] Voice 18: one year and publish that for the public. There's nothing stopping any committee from going longer.

[0:17:02] Voice 18: You could schedule four, three, whatever. The problem, of course, is it's more likely to change

[0:17:08] Voice 18: the longer you go. So you'd still have to do it once per year to kind of reconfirm that those

[0:17:15] Voice 18: meeting dates are the the appropriate ones pretty fast thank

[0:17:22] Voice 19: you um my

[0:17:24] Voice 19: question is related to trustee Boland's because I am elected to Trust Council

[0:17:33] Voice 19: and to Bowen Island Council and sometimes those dates can conflict with

[0:17:38] Voice 19: council meetings so I I think it's a good idea to just do one year at a time

[0:17:44] Voice 19: because that's how Bowen Island Municipality does it, to reduce conflicts.

[0:17:49] Voice 19: And then I'm looking at CIO comments in the second, under the recommendation, setting meeting dates.

[0:17:59] Voice 19: Sorry, there was one about first Wednesday after November election.

[0:18:10] Voice 19: And I'm wondering, it seems to me in the past six or seven years,

[0:18:15] Voice 19: There's been a couple of times when it's been a bit of a scramble on the Bowen Island municipality side to find an inaugural meeting that doesn't conflict with Trust Council or something.

[0:18:27] Voice 19: And I'm wondering if there's is there a way to give yourself a little more flexibility on that exact date because it could conflict with Bowen Island Council?

[0:18:40] Voice 18: Yeah, I could look into it.

[0:18:42] Voice 18: I would. And if that could be changed, I'd bring that back as an amendment before the election

[0:18:47] Voice 18: comes up. The reason it says the first Wednesday is because we have to meet the requirements in

[0:18:54] Voice 18: the legislation to do with the swearing in of trustees.

[0:19:04] Trustee Luckham: And next speaker.

[0:19:11] Voice 9: Davis, no, no, no, no, no, no. Try pushing. There you go.

[0:19:15] Voice 19: There we go. Okay. Thank you. Well,

[0:19:20] Voice 19: I would like to move, you can make any fine-tuning if it's possible, for fourth.

[0:19:26] Voice 19: I'd like to move that Trust Council give By-law 198, cited as Islands Trust Council Meeting Procedures By-law 2024, Amendment By-law No. 2, 2024, first, second, and third reading.

[0:19:37] Voice 19: We have to do

[0:19:38] Trustee Luckham: the reading separately,

[0:19:38] Voice 19: if I'm correct.

[0:19:40] Voice 19: Well, my apologies.

[0:19:41] Voice 19: That's not how we do it at Bowen Island Municipality.

[0:19:43] Voice 19: and so just I'll just first reading that Trust Council give bylaw number 198

[0:19:50] Voice 19: cited as Islands Trust Council meeting procedures bylaw 2020 2004 amendment

[0:19:56] Voice 19: bylaw number two 2024 second reading that Trust Council give bylaw number one

[0:20:02] Voice 15: I know sorry yeah thank

[0:20:06] Trustee Luckham: you for trying to help us along do I have a move I have

[0:20:11] Trustee Luckham: the first motion to have a seconder trustee getty thank you we used to do it multiple readings but

[0:20:17] Trustee Luckham: we've been corrected um so first reading is there any discussion all those in favor um looks like

[0:20:30] Trustee Luckham: three or four on line everybody in the room hands down any any opposed uh let's see aaron campbell

[0:20:40] Trustee Luckham: your hand is okay thank you and so any opposed none opposed that carries somebody want to make

[0:20:46] Trustee Luckham: the second motion judy getty go ahead that

[0:20:51] Voice 15: trust council give bylaw 198 cited as islands trust

[0:20:54] Voice 15: council meeting procedures bylaw 2004 amendment bylaw number 2 2024 second reading no second

[0:21:01] Trustee Luckham: susan yates thank you very much i'm going to move to the vote all those in favor so please lower

[0:21:11] Trustee Luckham: Lower your hands.

[0:21:14] Trustee Luckham: Lowering of hands.

[0:21:18] Trustee Luckham: I'm going to ask those opposed.

[0:21:21] Trustee Luckham: I see one hand is still up.

[0:21:23] Trustee Luckham: Are those opposed?

[0:21:26] Trustee Luckham: Okay, none opposed.

[0:21:27] Trustee Luckham: That carries.

[0:21:28] Trustee Luckham: And finally, Judy Getty.

[0:21:32] Voice 15: Sorry, I'm trying to lower my hand.

[0:21:35] Voice 15: What is it?

[0:21:37] Voice 15: It's stuck.

[0:21:38] Trustee Luckham: Yeah, that's okay.

[0:21:39] Trustee Luckham: Thank you, Trustee Allen.

[0:21:42] Trustee Luckham: Continue with the motion.

[0:21:43] Trustee Luckham: trust

[0:21:43] Voice 15: council good bylaw 198 cited as islands trust council meeting procedures bylaw 2004

[0:21:48] Voice 15: amendment bylaw number two 2024 third reading moved

[0:21:52] Trustee Luckham: i was secondary trustee gabbro thank you

[0:21:54] Trustee Luckham: very much um moving to the vote all those in favor hands down please any opposed yeah i see

[0:22:12] Trustee Luckham: your yeah it's good trustee allen your hands down a little tricky uh that carries unanimously also

[0:22:18] Trustee Luckham: and so I'm sure you're grateful not to have to have the three readings of the

[0:22:22] Trustee Luckham: next item on the agenda just the Getty you have a follow-up remark on this the

[0:22:27] Voice 15: other thing that came up prior to UBCM is that this council meeting is

[0:22:33] Voice 15: immediately after UBCM and that is problematic to some extent and so if

[0:22:39] Voice 15: there's going to be any fiddling with dates then something before UBCM would

[0:22:45] Voice 15: be helpful yeah

[0:22:46] Trustee Luckham: and we now know the dates of the next year's gbcm so it'll get sorted out

[0:22:53] Trustee Luckham: accordingly uh laura patrick sorry

[0:22:58] Voice 4: i know we just voted on it it's still we had an incident

[0:23:02] Voice 4: the the islands trust act says we can't be sworn in until the first monday after november 1st so

[0:23:09] Voice 4: by saying the first wednesday is there still a potential conflict for an accident because we had

[0:23:14] Voice 4: a misalignment of scheduling a meeting that didn't fall on that so i just want to make

[0:23:18] Voice 4: sure the language still doesn't allow us to not meet that requirement yeah

[0:23:24] Voice 18: i remember that is an

[0:23:26] Voice 18: odd result the way the dates fell in 2022 so i'm going to take a look at it and see if i can make

[0:23:34] Voice 18: a change to provide more flexibility so i'll do that as a separate amendment before the 26th

[0:23:39] Voice 18: election okay thank you so

[0:23:43] Trustee Luckham: i'm going to move on um deferring uh 2.2 to december 2.23 to december 2.24

[0:23:53] Trustee Luckham: to december this would bring us to the administrative services and finance i've

[0:23:58] Trustee Luckham: afforded julia mobs the opportunity to check out of her hotel room and said that we would pick up

[0:24:07] Trustee Luckham: that section when she returns. And so I'm just going to continue. And as I advised you, I'd like

[0:24:15] Trustee Luckham: to defer item 14.1 to December so that Trustee Morrison can be present for her request for

[0:24:23] Trustee Luckham: decision. I'm going to now go to item 14.2, update on work to date on action 26. And I'm going to

[0:24:37] Trustee Luckham: just uh turn that to uh is is it trustee elliott do you want to take the lead on that of your group

[0:24:42] Trustee Luckham: and uh let's see how it goes thank

[0:24:48] Voice 3: you council um well here is another example of a working group

[0:24:53] Voice 3: uh doing making some efforts to progress in an area that we didn't feel um was right at this

[0:25:00] Voice 3: point to task staff with um so uh trustee boland uh trustee campbell and i um have done a lot of

[0:25:10] Voice 3: work over the summer time really under trying to understand the barriers to tiny homes on wheels

[0:25:16] Voice 3: so what is it that prevents these from being considered livable dwellings i have some

[0:25:21] Voice 3: experience in this area but we actually leaned very heavily on some research that

[0:25:27] Voice 3: or a report, rather, that was done for the Salt Spring Island Housing Task Force in 2021,

[0:25:36] Voice 3: a 50-page report sort of comparing the BC Building Code with how tiny homes stack up,

[0:25:44] Voice 3: and some interesting, what would you say, trustee Boland recommendations came out of that,

[0:25:51] Voice 3: that were never really actioned at the Salt Spring Island Task Force.

[0:25:55] Voice 3: So we have developed those. We need to continue the conversation. I took advantage of being at UBCM to inquire who from the standards, the building code safety and standards department might be at UBCM and they weren't there.

[0:26:15] Voice 3: But we had a conversation, and that has also led us to some interesting potential avenues to explore.

[0:26:24] Voice 3: So this is really just a report out on the research to date.

[0:26:29] Voice 3: Just to note, since the writing of this RFD, also at UBCM, there was a late resolution that did not get accepted for debate,

[0:26:40] Voice 3: debate, advanced by the Regional District of Nanaimo, the director of Area B, my area,

[0:26:49] Voice 3: Vanessa Craig, they put together a report asking the province to support the advancement

[0:26:59] Voice 3: of tiny homes exclusive of recreational vehicles as a livable solution.

[0:27:04] Voice 3: And again, going at it from the BC Building Code, do we need to amend the code?

[0:27:08] Voice 3: It wasn't advanced for debate, but there is clear indication that there is something here.

[0:27:15] Voice 3: We're not quite sure what the solution is.

[0:27:17] Voice 3: So what we'd like is if council wants to endorse further investigation of this work, which the rationale is there aren't a lot of options for non-landholders to have houses of their own.

[0:27:42] Voice 3: When rental options are scarce, you don't have apartment buildings, maybe your condos, so what are the options?

[0:27:53] Voice 3: And so is a low-impact, environmentally responsible option for the on-the-trust area in the form of tiny homes on wheels, is that a potential form of housing?

[0:28:06] Voice 3: So, we recommend that one of those actions in our Island Trust Housing Action Plan be included in the future 2025-26-28 Strategic Plan, which has yet to be discussed, and that we're requesting that Trust Council prioritize the implementation of Actions 23, 24, and 26,

[0:28:33] Voice 3: with the focus of enabling tiny homes on wheels in the trust area.

[0:28:38] Voice 3: And further, there is a budgeted amount that was allocated for work

[0:28:44] Voice 3: for the Regional Planning Committee.

[0:28:47] Voice 3: We've spent $0 of that so far, and so we're asking that Trust Council

[0:28:54] Voice 3: could potentially allocate up to $20,000 of the $30,000 originally budgeted

[0:28:59] Voice 3: to advance coordination of roundtables and technical workshops with a focus on enabling

[0:29:05] Voice 3: tiny homes in the trust area. So it's a bit of a flyer in terms of, can you trust us to do this

[0:29:12] Voice 3: work? I'm really energized by it and I've been super thankful for the support of the working

[0:29:19] Voice 3: group, but we need to fold this into our regular work plan. So if you want to endorse it, we can

[0:29:24] Voice 3: move forward if not we can drop it off thank you so much all

[0:29:29] Trustee Luckham: right thank you um maybe to help move

[0:29:31] Trustee Luckham: this along um if a motion was on the floor we could have a discussion somebody want to make

[0:29:41] Trustee Luckham: that motion to susan yates go ahead thank

[0:29:44] Voice 16: you and thank you for all of the work you've done on this

[0:29:46] Voice 16: wonderful committee and we are so lucky to have a supportive regional director as well i move that

[0:29:53] Voice 16: that implementation of the Islands Trust Housing Action Plan be included in the 2025-2028

[0:30:00] Voice 16: strategic plan, and that Trust Council prioritize implementation of Actions 23, 24, and 26 with a

[0:30:08] Voice 16: focus on enabling tiny homes on wheels in the Trust area. RPC Resolution 2024-020.

[0:30:16] Trustee Luckham: Right. Do I have a seconder?

[0:30:18] Voice 9: My seconder, Grant.

[0:30:21] Trustee Luckham: Okay, Grant. Scott, seconding. Get that online. Thank you. Do you wish to speak to your motion?

[0:30:29] Trustee Luckham: just very

[0:30:29] Voice 16: grateful for the work that the committee and the individuals have done

[0:30:33] Voice 16: excellent any

[0:30:34] Trustee Luckham: other speakers on the motion trustee borthwick oh i

[0:30:42] Voice 12: sorry am i a good chair yes

[0:30:45] Trustee Luckham: it's uh trustee borthwick you have the floor thank

[0:30:47] Voice 12: you uh yeah

[0:30:49] Voice 12: i i want to uh echo that sentiment from from trustee yates i think the the work that the

[0:30:54] Voice 12: working group has done on this is incredible um and i i want to further say that i think

[0:30:59] Voice 12: that the trust has this is another area in which the trust has a real opportunity to

[0:31:05] Voice 12: um you know pave the way for for coming up with something really good i know

[0:31:10] Voice 12: that the islands are a perfect place to to experiment with with these kinds of options

[0:31:16] Voice 12: uh i think that it's a very uh exciting and and effective way to to sort of provide housing uh

[0:31:24] Voice 12: that that is you know in line with the way that many people choose to live their lives on the

[0:31:29] Voice 12: islands i would be very happy to support these uh this this going forward thanks uh

[0:31:37] Voice 9: trustee scott

[0:31:43] Voice 9: just to say we need this on hornby and i the first nation i work with up the coast they have eight of

[0:31:49] Voice 9: them on a community of 350 people on their reserve there and it works incredibly well so thank you

[0:31:56] Voice 9: for your hard work and uh definitely need support trusty fast thank

[0:32:03] Voice 19: you and i'm wondering if um

[0:32:06] Voice 19: I'm supporting the idea of the flexibility and the need for affordable housing.

[0:32:10] Voice 19: I'm wondering if you can help me better describe to people that ask me or contact me about pro or con about the difference between tiny homes on wheels and mobile home park or a trailer park.

[0:32:28] Voice 19: This can be offline if you need to.

[0:32:35] Voice 11: Trustee Bernardo.

[0:32:37] Voice 11: Thanks.

[0:32:38] Voice 11: i'm going to support the motion but i i'm curious about something so i'm really not familiar with

[0:32:42] Voice 11: the um the details it seems to me this initiative you know all the reasons people have offered for

[0:32:47] Voice 11: why it's useful makes sense but it seems to me it intersects with density so uh has the initiative

[0:32:56] Voice 11: dealt with that and if not does it intend to sort of address the question of how you know you have

[0:33:02] Voice 11: a bunch of tiny mobile homes you are actually increasing the density on the island so

[0:33:07] Voice 11: So that's as far as my thinking about it goes.

[0:33:10] Voice 11: I mean, it looks like a potential issue we have to think through.

[0:33:13] Voice 11: So I would just like to know what the current thinking is on that front.

[0:33:15] Voice 11: Thank you.

[0:33:18] Voice 3: So there is a link in the report.

[0:33:20] Voice 3: It's called a Plecticum map.

[0:33:22] Voice 3: So it's on page 426.

[0:33:27] Voice 3: And so there's four sections of that map, one of which deals with siting and use.

[0:33:31] Voice 3: the zoning would definitely be under the authority of the local trust committee but

[0:33:39] Voice 3: for instance what this provides is where you have zoning for say an accessory dwelling

[0:33:47] Voice 3: and the landowner is not wanting to build an accessory dwelling for a rental if the potential

[0:33:55] Voice 3: exists for a legal tiny home to be brought could that be considered the secondary dwelling so

[0:34:01] Voice 3: So where the zoning is appropriate, can this be considered a primary residence, a secondary residence, and then, of course, mobile homes or tiny home parks?

[0:34:12] Voice 3: All of that is fleshed out actually in the housing toolkit.

[0:34:18] Voice 3: Tool three has a bunch of potential zoning options that you can put into your OCP, some of which is alternative forms of housing that are not identified.

[0:34:28] Voice 3: It even lists tiny home villages, but if you can't qualify a tiny home on wheels as a dwelling,

[0:34:37] Voice 3: you can't have that in your OCP.

[0:34:39] Voice 3: So this is working out the, does it match with BC building code?

[0:34:43] Voice 3: Are they going to be manufactured homes?

[0:34:46] Voice 3: Where is the zoning appropriate?

[0:34:48] Voice 3: So that's why we're suggesting a roundtable workshop to work with regional districts.

[0:34:54] Voice 3: For instance, the CRD, the building safety and standards branch has said that they would weigh in maybe once or twice a year from a technical standpoint.

[0:35:05] Voice 3: And just to note, the next update for the BCBC, the BC Building Code 2025-2030, they are looking at affordable housing updates and tiny homes.

[0:35:19] Voice 3: but they haven't scoped out what that will look like so we want to be involved

[0:35:24] Voice 3: in the conversation and informing it so yeah this is um yeah the map sort of

[0:35:32] Voice 3: lays out all the different options including servicing and and water and

[0:35:36] Voice 3: all that thank you Percy

[0:35:39] Voice 14: Harris thank you of course I support this I think it

[0:35:44] Voice 14: needs to go for one of the reasons you know people are started building tiny

[0:35:51] Voice 14: homes is because they can't afford to build in accordance with the bc building code just like

[0:35:59] Voice 14: trustee elliott mentioned maybe there's a homeowner doesn't want to build an accessory

[0:36:02] Voice 14: dwelling in it because it you know it's so costly to do so so here we're asking for

[0:36:08] Voice 14: essentially we're asking for the regional districts to ease up on their own their building

[0:36:13] Voice 14: from the building codes and so maybe we need to go beyond tiny homes because tiny homes are great

[0:36:23] Voice 14: and all that but you know it isn't we need more than that for healthy sustainable communities

[0:36:27] Voice 14: families can't really live in tiny homes for you know feel super secure about staying there

[0:36:32] Voice 14: indefinitely and that kind of thing and um it also to me it's funny it's just you know going

[0:36:37] Voice 14: off what perhaps trustee bernardo was pertaining to is that the island's trust in many instances

[0:36:44] Voice 14: is fighting against density or more people or dwellings.

[0:36:48] Voice 14: And yet we're, this is great.

[0:36:51] Voice 14: I support it, but it's kind of maybe ironic is the term.

[0:36:55] Voice 14: But thank you for the work of the working group.

[0:36:58] Voice 14: And maybe you can expand it to more than just tiny homes

[0:37:01] Voice 14: as far as easing up on the building code regulations

[0:37:03] Voice 14: for people.

[0:37:06] Voice 11: Trustee Hunter.

[0:37:08] Voice 11: My question was answered.

[0:37:10] Voice 11: Thank you.

[0:37:11] Voice 11: Trustee Falk.

[0:37:14] Voice 1: Yeah, I want to also speak in support of this.

[0:37:17] Voice 1: I think it's a great initiative.

[0:37:19] Voice 1: And also want to plug the same thing that Trustee Harris mentioned is affordability.

[0:37:26] Voice 1: In my view, this is the only proposal on the table that could actually lead to affordable housing on the islands.

[0:37:35] Voice 1: All other proposals I've seen will lead to the same unaffordable housing that is all around

[0:37:44] Voice 1: or marginally more affordable, which is not really the jump that we need.

[0:37:48] Voice 1: We need some much more affordable, and this provides that opportunity.

[0:37:53] Voice 1: And the other thing is I think it also allows for spreading the increased need that we have

[0:38:01] Voice 1: or the need that we have for increased housing for service workers and so on and so forth.

[0:38:08] Voice 1: Most of the other proposals are concentrated housing complexes.

[0:38:13] Voice 1: I prefer to see the community absorbing this by having tiny homes spread around so there's not an increase of density in local areas, although that might also happen with parks or whatever.

[0:38:32] Voice 1: But anyway, so I'm very much in support of this.

[0:38:34] Voice 1: Thank you.

[0:38:36] Voice 9: Trustee Dodds?

[0:38:37] Voice 2: Yeah, just what Trustee Falk said.

[0:38:39] Voice 2: said one important point is that density especially in the smaller islands should not be in the form

[0:38:45] Voice 2: of concentrated structures it should be spread around an entire island and this is one option

[0:38:50] Voice 2: that would allow more density but spread throughout your community and going back to um to joe's

[0:38:57] Voice 2: concern about density you should look at what main island did with density we looked at it in terms

[0:39:03] Voice 2: lot coverage. So density, to me, is a bit of a red flag. Most properties are allowed to build

[0:39:09] Voice 2: significantly huge houses. What we were offering was the possibility of having more houses, but

[0:39:15] Voice 2: much, much smaller houses. So I think we should be reducing our footprint on the ground, increasing

[0:39:21] Voice 2: our density, but reducing the footprint on the ground instead of getting bogged down with the

[0:39:25] Voice 2: idea of one house only, which can be 5,000 square feet, or even 3,500, and looking instead at ways

[0:39:32] Voice 2: to facilitate more housing, affordable housing, and housing for people, as Toby said, people who

[0:39:38] Voice 2: don't necessarily have the money to buy land, but may be able to own their own home, and may in fact

[0:39:44] Voice 2: move as a tenant or as a part owner of a piece of property. But their home will always be their own

[0:39:50] Voice 2: home. And that's really important. Being a transient renter does not give you the same

[0:39:54] Voice 2: sense of ownership of your of your island or your community. So I think thank you for all the

[0:39:59] Voice 2: excellent, excellent work you've done on this and hopefully the government and the building code

[0:40:04] Voice 2: rules can be changed to make this a reality in all of our communities.

[0:40:11] Voice 9: Trustee Forland. I

[0:40:16] Voice 13: can't really follow up on much of that other than to thank

[0:40:20] Voice 13: Toby in particular. I was just swept into a whirlwind and I just hung on as best I could

[0:40:29] Voice 13: and tried to read really quickly

[0:40:31] Voice 13: and I found it incredibly interesting

[0:40:33] Voice 13: and a very

[0:40:36] Voice 13: useful, positive

[0:40:37] Voice 13: focus that would give us all a bit of a lift

[0:40:39] Voice 13: at the end of today

[0:40:41] Voice 13: so yeah, let's just see if we

[0:40:43] Voice 13: can get this done. The other thing is

[0:40:45] Voice 13: there's a ton of information there

[0:40:47] Voice 13: we did not make new information

[0:40:49] Voice 13: we read and digested

[0:40:51] Voice 13: what was there already and tried to put it together

[0:40:53] Voice 13: in a way that made sense

[0:40:55] Voice 13: so I don't think it would take

[0:40:57] Voice 13: a lot to really make some good changes you know the main island model etc etc it all exists we

[0:41:05] Voice 13: just have to glue it together thank you sure

[0:41:09] Trustee Luckham: i just want to create an interesting little

[0:41:16] Voice 8: bit

[0:41:16] Trustee Luckham: of information i think it's 12 or 15 years ago um in the thetis island local trust area we

[0:41:23] Trustee Luckham: created the associated islands ocp which um we went in there with our normal bravado about zoning

[0:41:30] Trustee Luckham: and density and your footage and all this kind of stuff and the read

[0:41:33] Trustee Luckham: Islanders actually a small community came back to us and said well that's

[0:41:38] Trustee Luckham: great and we love the island Strauss but we would like you to do these things and

[0:41:43] Trustee Luckham: they came to us and said we will offer you smaller primary dwelling if you give

[0:41:49] Trustee Luckham: us additional accessory buildings that we can and we did that and so the

[0:41:54] Trustee Luckham: opportunity to do that density thing exists by leveraging that floor area ratio concept to reduce

[0:42:06] Trustee Luckham: the overall coverage and impact so tiny these this the tiny i'm coming to warm up to why it is we

[0:42:13] Trustee Luckham: have wheels on these things um and and uh and so this is a solution so i want to thank the committee

[0:42:19] Trustee Luckham: for the work that they're doing um and uh uh regional uh director uh cermak has something

[0:42:28] Trustee Luckham: to offer us

[0:42:29] Voice 10: thank you mr chair i just wanted to do two things one uh thank the working group for

[0:42:34] Voice 10: the work i i told expressly to uh toby elliott that uh you know follow the leader and and i

[0:42:40] Voice 10: believe this is one of those moments i also want to take this moment to plug your housing options

[0:42:45] Voice 10: Toolkit. You have this tool that is available to all of you. It's available online. It gives you

[0:42:51] Voice 10: these options that you're talking about right now, such as changing flora and what have you.

[0:42:55] Voice 10: You're reviewing your OCP and your land use bylaw. The reason we created this toolkit is so it's much

[0:43:01] Voice 10: easier for you to choose from that so you can make these changes at the local level quickly

[0:43:06] Voice 10: and effectively. Thank you.

[0:43:18] Trustee Luckham: Now, all those in favor, please, on the motion on the floor, number one,

[0:43:23] Trustee Luckham: please keep your hands up yeah

[0:43:26] Voice 18: five online and everybody in the room all

[0:43:28] Trustee Luckham: right so hands down

[0:43:30] Trustee Luckham: it sounds like it's unanimous to me uh any opposed

[0:43:36] Trustee Luckham: is your hand no okay so that's uh unanimously carried so there is a second motion here

[0:43:45] Trustee Luckham: i'm going to

[0:43:46] Trustee Luckham: mix it up a bit maraid boland

[0:43:53] Trustee Luckham: The

[0:43:54] Voice 13: Trust Council allocate $20,000 of the $30,000 budgeted in fiscal 2024-25 to advance

[0:44:02] Voice 13: the Housing Strategy and Housing Options Toolkit to support coordination of roundtables and

[0:44:09] Voice 13: technical workshops with a focus on enabling tiny homes in the Trust area.

[0:44:14] Voice 13: RPC Resolution 2024-021.

[0:44:18] Trustee Luckham: Could I have a seconder? Susan Yates. Thank you. Any further discussion on the second part of this initiative? Not seeing any. I'm going to call the vote. All those in favor?

[0:44:35] Trustee Luckham: distinctly

[0:44:35] Trustee Luckham: yeah so

[0:44:38] Trustee Luckham: just for formality please lower your hands

[0:44:40] Trustee Luckham: any opposed

[0:44:41] Trustee Luckham: raise your hands none opposed that's

[0:44:44] Trustee Luckham: unanimous I want to really thank

[0:44:46] Trustee Luckham: the team there

[0:44:48] Trustee Luckham: trustees Boland Campbell and Elliot

[0:44:50] Trustee Luckham: for this work and your

[0:44:52] Trustee Luckham: support for it

[0:44:53] Trustee Luckham: okay

[0:44:59] Trustee Luckham: yeah I'm just

[0:45:05] Trustee Luckham: thinking we're going to go back to

[0:45:07] Trustee Luckham: administrative services but I can't

[0:45:09] Trustee Luckham: is pointed out to me it's 11 58 i don't know if sandwiches are available yet or not

[0:45:21] Trustee Luckham: because perhaps this is a good time and maybe this might even be a working lunch type situation

[0:45:27] Trustee Luckham: there's some sandwiches you can grab them eat them quietly at your table while we continue

[0:45:32] Trustee Luckham: the discussion and so perhaps what we'll do confirmation ready so let's take five minutes

[0:45:41] Trustee Luckham: grab a sandwich, come back. Is that good? All right,

[0:45:43] Trustee Luckham: awesome. We're

[0:45:47] Voice 7: going to eat food right

[0:45:48] Voice 7: in front of the IT guy. Pretty sure they love it when you eat your sandwich over your laptop. Yeah,

[0:45:55] Voice 7: all good. You know, I

[0:45:57] Trustee Luckham: was like that

[0:45:57] Voice 7: for years. I

[0:45:58] Trustee Luckham: spilled my coffee into my computer.

[0:55:25] Voice 8: Trustee Graham,

[0:55:26] Trustee Luckham: you can't hear Julia or myself?

[0:55:29] Voice 7: I couldn't hear Julia, and I can hear you now.

[0:55:33] Trustee Luckham: Oh, I didn't note if your microphone was on or not.

[0:55:37] Trustee Luckham: Right.

[0:55:38] Trustee Luckham: Yeah.

[0:55:38] Trustee Luckham: Do you want to just...

[0:55:40] Trustee Luckham: Can

[0:55:40] Voice 17: you hear me now?

[0:55:41] Trustee Luckham: I can hear you now.

[0:55:42] Trustee Luckham: Thank you, Julia.

[0:55:43] Trustee Luckham: Leah. You want to do that one more time for the benefit of the audience at home?

[0:55:47] Voice 17: Sure. I'll try to be quick. I don't have anything additional to report outside of what's already

[0:55:51] Voice 17: written in my director's report. I just mentioned to council that all directors are now using the

[0:55:56] Voice 17: same template for director's reports to trust council. It helps bring some corporate consistency,

[0:56:01] Voice 17: which I think is a good thing. It has meant that we're reporting out a little bit more on some of

[0:56:06] Voice 17: the operational pieces that we focus on in our day-to-day work. Trustees have expressed a desire

[0:56:10] Voice 17: to understand some of those pieces more fully so that there's more transparency with where

[0:56:14] Voice 17: staff are spending their time. So hopefully that's of use to trustees.

[0:56:20] Trustee Luckham: Any questions for the director? Then I'm going to take the report we received for information.

[0:56:28] Trustee Luckham: Now, interestingly, there's now two RFDs here, which I'm going to move to

[0:56:37] Trustee Luckham: adopting them by general consent as recommended. But I want to afford you the opportunity to ask

[0:56:42] Trustee Luckham: questions or um otherwise or any other discussion associated with those so anything on 13.1.2

[0:56:52] Voice 7: uh tim peterson

[0:56:53] Trustee Luckham: um

[0:56:56] Voice 7: yeah just looking at the fees and sales portion uh we kind of skipped over um

[0:57:01] Voice 7: 9.22 the the planning staff time tracking and and what stood out for me in that report was the um

[0:57:09] Voice 7: we're still showing a massive shortfall in in application fee recovery according

[0:57:15] Voice 7: according to that report, so I'm not sure how we are going to approach trying to pick that up to a better, I think it says 91% or something shortfall.

[0:57:31] Voice 7: Given that we did some work last term to try and narrow that gap, it's kind of alarming to see.

[0:57:38] Voice 7: I think it's bigger than when we started a few years ago, but just in relation to the fees and sales portion there.

[0:57:47] Voice 7: So that hopefully that number is going to get closer to cost recovery.

[0:57:52] Voice 7: So I just wanted to point that out since we didn't we'd skip that item from the agenda.

[0:57:59] Voice 17: Yeah, it won't get closer to cost recovery without a change to fees or significant reduction in staff hours, which don't see happening.

[0:58:06] Voice 17: happening. So I don't know what Director Cermak might have mentioned. Of course, I missed it. But

[0:58:11] Voice 17: yes, there is a sizable gap. The analysis that was performed last term missed inclusion of the

[0:58:16] Voice 17: benefit uplift that we paid a public service agency 25.4% significant. We've also had more

[0:58:22] Voice 17: sizable increases in staff wages over the last number of years than historically. So all of

[0:58:27] Voice 17: those things are a factor. But it's part of why we're doing that work is to revisit.

[0:58:30] Voice 17: it yeah

[0:58:34] Trustee Luckham: we didn't actually discuss that report we just received it given the time available

[0:58:40] Trustee Luckham: so um if there's nothing further then i'll i'll just take it by general consent that trust

[0:58:45] Trustee Luckham: council has approved the june 30th 2024 financial report and then i'm going to move to 13.13 again

[0:58:53] Trustee Luckham: uh trust council would approve that are there any questions on the sophie report

[0:58:57] Trustee Luckham: Okay. So then just adopt the recommendations by general consent as in the consent agenda.

[0:59:08] Trustee Luckham: So this brings us to 13.2. These are RFDs. And the first one is draft 2025-26 budget assumptions,

[0:59:18] Trustee Luckham: principles and guidelines. Request for decision. Director Mobs, would you like to introduce this

[0:59:24] Trustee Luckham: item?

[0:59:25] Voice 17: Happy to, unless the FPC chair has comments before I begin.

[0:59:28] Voice 17: Oh,

[0:59:29] Voice 11: only very briefly. I would only ask Director Mobs to put particular emphasis in her remarks on the new guidelines, explaining those and also the assumptions and principles to the ones that have changed, if at all, from the ones that we applied to the last budget. Thank you.

[0:59:47] Voice 11: I

[0:59:49] Voice 17: will try to incorporate that. So page 401 in the agenda package is where the budget assumptions and principles document begins.

[0:59:59] Voice 17: again. So this

[1:00:00] Voice 17: This document comes to Trust Council each year in September. It sets the budgets and assumptions and principles and now guidelines for the draft budget for next fiscal year. So Trust Council is in charge of the annual budget. Trust Council sets the direction for the budget. And so this information, if approved by Trust Council, will be used by staff and financial planning committee to inform the first draft of next fiscal year's budget.

[1:00:27] Voice 17: Historically, Trust Council has focused on budget assumptions and principles with less focus on guidelines.

[1:00:32] Voice 17: We are moving to a space of incorporating stronger guidelines earlier on in the budget cycle.

[1:00:37] Voice 17: And so those are reflected here. I will highlight them for Trust Council as we get to those various sections.

[1:00:42] Voice 17: I think I don't need to spend a lot of time talking about the various elements that are in the charts beginning on page 401.

[1:00:50] Voice 17: 101, we've not made changes to most of our assumptions and principles for next year's

[1:00:55] Voice 17: draft budget. So what I mean by that is when we're looking at how to budget for things like

[1:00:59] Voice 17: fees and sales, we haven't changed our methodology. We're looking at estimated application volumes

[1:01:05] Voice 17: multiplied by fees. We're not changing how we're treating grant revenue, things of that nature.

[1:01:10] Voice 17: So with that in mind, I'm happy to take questions on any of that material, but I will focus in on

[1:01:15] Voice 17: the guidelines. Item number five on page 402 speaks to property taxes. So of course,

[1:01:21] Voice 17: Island Trust Council funded primarily from property taxes. So we take the assumption

[1:01:25] Voice 17: we're going to have significant revenue source from property taxes in the draft budget. Financial

[1:01:30] Voice 17: Planning Committee is recommending that Trust Council establish a budget guideline for next

[1:01:34] Voice 17: year that directs staff to prepare options for reducing the discretionary budget lines

[1:01:38] Voice 17: by 1% and 2% of the proposed tax increase or higher. So usually at some point in the budget

[1:01:44] Voice 17: cycle draft budget comes before trust council and the anticipated tax increase is felt to be too

[1:01:51] Voice 17: high and then we begin the exercise of looking for places to reduce the budget this guideline

[1:01:55] Voice 17: would seek that staff would be providing that information early so with the first iterations

[1:02:00] Voice 17: of the budget we will also be supplying ways to potentially reduce our discretionary spending by

[1:02:04] Voice 17: one and two percent fairly standard guideline that you see in other local governments the next

[1:02:11] Voice 17: guideline that fpc is recommending is in item number 12 which is speaking to staffing levels

[1:02:16] Voice 17: so fpc recommends trust council establish a budget guideline for next year that resource requests for

[1:02:21] Voice 17: additional operating budgets which includes one-time projects and any new tax-funded

[1:02:27] Voice 17: personnel so not grant funded just tax-funded personnel will only be considered where critical

[1:02:32] Voice 17: capacity issues have been identified or where the upfront investment of these costs may result in

[1:02:38] Voice 17: longer-term savings and all of that information would be outlined in a business case we are using

[1:02:43] Voice 17: our traditional business case template and so all of that information will be provided to trustees

[1:02:48] Voice 17: at this point i believe there may be one new staffing request coming forward

[1:02:54] Voice 17: one new staffing request coming forward and then a request to make an existing temporary position

[1:02:59] Voice 17: permanent and those will be evaluated as part of the budget cycle item number 13 is looking

[1:03:07] Voice 17: looking at staff salaries. So FPC recommends council establish a budget guideline that funding

[1:03:12] Voice 17: for salary and benefits costs arising from job description changes will be provided within

[1:03:16] Voice 17: existing budgets. So when we undertake an exercise to amend staff job profiles, oftentimes that

[1:03:22] Voice 17: results in an elevated position classification with the public service agency, and that often

[1:03:28] Voice 17: comes with a salary increase. So what FPC is saying here is that any of those decisions that

[1:03:33] Voice 17: management makes, the increase in those salaries will be funded from existing salary lines.

[1:03:38] Voice 17: So what that might mean is we would be looking to existing overtime budgets to fund those increases

[1:03:44] Voice 17: as opposed to new taxation. Item number 28 is the new guideline FPC is proposing, and that's

[1:03:52] Voice 17: Trust Council established a budget guideline for next year that considers any resourcing needs for

[1:03:56] Voice 17: strategic initiatives from the 2024-28 strategic plan. So of course, we did not get to the 24 to

[1:04:02] Voice 17: to 28 strategic planning session at this trust council so that's going to be a harder one to

[1:04:07] Voice 17: fulfill however we do have the 2018 to 2022 strategic plan that we can lean into and the

[1:04:13] Voice 17: principle of this guideline is essentially that what's in the strategic plan that council wants

[1:04:16] Voice 17: to undertake it will then appropriately resource which is the way it should be item number 20 also

[1:04:23] Voice 17: is a new guideline proposed by fpc that trust council established a budget guideline to consider

[1:04:28] Voice 17: resourcing needs to update and implement the reconciliation action plan based on conversations

[1:04:33] Voice 17: that we had yesterday around this table i think that seems to be a top priority for most trustees

[1:04:39] Voice 17: i do think that plan is outdated and in need of some work and i know staff are already turning

[1:04:44] Voice 17: their time and attention to that and we're seeing some good progress so i think we're all feeling

[1:04:48] Voice 17: good about that guideline item number 21 has a proposed budget guideline that asks trust

[1:04:55] Voice 17: Council to resource and implement a communication strategy. So again, that's just a sound business

[1:05:00] Voice 17: practice. If you're going to implement or approve and implement a plan, you should probably plan to

[1:05:05] Voice 17: fund it. So that's a good guideline as well. Item number 22, this might be the last new guideline

[1:05:13] Voice 17: that FPC is bringing forward, and that's that Trust Council established a budget guideline

[1:05:17] Voice 17: that resource requests for additional operating budgets, including one-time projects. This is

[1:05:21] Voice 17: sounding familiar. I think I've already mentioned this one. Yes, I have. So this one is just a

[1:05:26] Voice 17: a repeat of the earlier budget guideline. It lives in two places because it does apply to both

[1:05:31] Voice 17: staffing as well as department budget submissions. So that was a very quick overview. I know I'm

[1:05:35] Voice 17: standing between you and the end of your day, so I've blasted through that, but I'm happy to take

[1:05:39] Voice 17: any questions. And if I've missed anything, FPC members, feel free to jump in.

[1:05:50] Voice 11: As a general point,

[1:05:52] Voice 11: just so colleagues can understand the general theme that FPC is working with here, if you look

[1:05:58] Voice 11: at each of these proposed guidelines you can see that there's steps towards

[1:06:06] Voice 11: bringing together the the idea that strategic or you know policy initiatives

[1:06:13] Voice 11: when they're being proposed that actually the cost is being assessed that we're trying to put

[1:06:20] Voice 11: the operational requirements together when we have a kind of a strategic move we're trying to get the

[1:06:26] Voice 11: operational requirements required to implement it we're trying to do both at the same time we're

[1:06:31] Voice 11: trying to sort of account for it in our budgeting in a sense it's like groping steps towards where

[1:06:38] Voice 11: corporate planning should take us and we're working within the existing structure to make

[1:06:42] Voice 11: that happen all of these did the director can correct me but my understanding that

[1:06:47] Voice 11: all of these proposed guidelines exist elsewhere in other local governments they're fairly standard

[1:06:55] Voice 11: And we haven't simply adopted them because, or FPC hasn't adopted them because they're standard, but because they actually fit our environment and will be helpful to us in getting to a certain amount of greater rigor in developing the budget.

[1:07:15] Voice 11: And if I'm leaving anything out or added things that shouldn't be there, Director Mobs, please step in.

[1:07:22] Voice 17: No, I think that's fair.

[1:07:24] Voice 17: FPC and staff did look at other jurisdictions to see what example guidelines were out there,

[1:07:28] Voice 17: and we did choose those that are most relevant for our context.

[1:07:31] Voice 17: One of the things that we're hoping establishing early guidelines will do is minimize the amount

[1:07:37] Voice 17: of times that FPC pulls things out of the budget and Trust Council adds them back in.

[1:07:41] Voice 17: It's a lot of work for staff to prepare a budget with things in, take it out because

[1:07:45] Voice 17: FPC said take it out, add it back as Trust Council adds it back, or vice versa.

[1:07:49] Voice 17: a this gives clear direction from the approving body which is trust council so that hopefully we

[1:07:54] Voice 17: get it right instead of having to make too many amendments at the end any

[1:08:02] Trustee Luckham: other questions or

[1:08:04] Trustee Luckham: speakers then i'm going to look for a motion from the floor um for item 13.2.1

[1:08:13] Trustee Luckham: trustee peterson go ahead i

[1:08:17] Voice 7: move the trust council approve financial planning committees

[1:08:19] Voice 7: is recommended draft 2025-26 budget assumptions principles and guidelines as presented

[1:08:31] Trustee Luckham: seconded by judy getty thank you any discussion on the motion okay calling for the vote all those

[1:08:39] Trustee Luckham: in favor four

[1:08:44] Voice 18: five online so please

[1:08:49] Voice 18: lower your hands

[1:08:51] Trustee Luckham: any opposed none opposed that carries

[1:08:58] Trustee Luckham: 13.2.2 director mobs back to you and then i'll look for a motion from the board okay this was

[1:09:06] Voice 17: one of the items that we had flagged time permitting i'm

[1:09:09] Trustee Luckham: you

[1:09:10] Voice 17: throwing it my way means we

[1:09:11] Voice 17: have time let's

[1:09:12] Trustee Luckham: go with it yeah great

[1:09:13] Voice 17: uh okay trust council's policy 6.3.2 relates to special

[1:09:19] Voice 17: property tax requisitions um so this is policy work that actually began last term i believe it

[1:09:26] Voice 17: it was, to update this policy. There's a lack of clarity in a particular part of the policy

[1:09:31] Voice 17: that speaks to what happens with funds that have been collected under special requisition

[1:09:38] Voice 17: in a local trust area that remain unspent at the end of a fiscal year. The community charter

[1:09:46] Voice 17: has guidance for other local governments. The way that these types of special requisitions are

[1:09:51] Voice 17: are treated is special requisition money that is unspent can only be redirected once the project

[1:09:58] Voice 17: or purpose for which the special money was requisitioned for is complete. Trust Council's

[1:10:05] Voice 17: policy is not as clear that that's the intention and that's the way that specially requisitioned

[1:10:12] Voice 17: funds should be treated. So what we've seen historically is a buildup of surplus of special

[1:10:17] Voice 17: requisition money that is unspent, flows into surplus at the end of the year, next year it's

[1:10:22] Voice 17: unspent, flows into surplus, and then it's sometimes been redirected at the discretion

[1:10:27] Voice 17: of council. This will just clear up that piece of the policy so that there's no confusion around

[1:10:32] Voice 17: that. Former FPC did review this policy amendment. They were in agreement with it. They asked staff

[1:10:37] Voice 17: to make the change and advance it to trust council. That conversation took place right

[1:10:41] Voice 17: before the election of current term council, and so then we didn't get around to advancing it

[1:10:46] Voice 17: as we were focused on orientation.

[1:10:48] Voice 17: So this is largely administrative,

[1:10:49] Voice 17: but I'm happy to take any questions

[1:10:51] Voice 17: on the policy amendments if there are any.

[1:10:54] Trustee Luckham: Any questions on this policy amendment?

[1:10:58] Trustee Luckham: Looks like none.

[1:11:00] Trustee Luckham: So a motion from the floor, somebody?

[1:11:04] Trustee Luckham: Kim Peterson?

[1:11:08] Voice 9: Oh, Julia.

[1:11:12] Voice 7: I move that Trust Council approve the amendments

[1:11:15] Voice 7: to policy 6.3.2 special property tax requisition

[1:11:19] Voice 7: as presented.

[1:11:23] Trustee Luckham: Okay.

[1:11:24] Trustee Luckham: Okay. A seconder? Lucia Gavro, thank you. Any further discussion? All those in favor?

[1:11:33] Trustee Luckham: I don't mind.

[1:11:38] Voice 18: Hands

[1:11:38] Trustee Luckham: down? Any opposed? No. All right. Thank you. You know, I can't help but want to say that

[1:11:49] Trustee Luckham: this is an underutilized tool that Islanders Trust has to provide the opportunity within a

[1:11:56] Trustee Luckham: discreet local trust area to take on work that is not necessarily carried by the budget for the

[1:12:01] Trustee Luckham: entire island's trust area um it's worthy of consideration uh laura patrick but

[1:12:12] Voice 4: beware here

[1:12:13] Voice 4: you cannot separate it to one island within your local trust area it must be the entire

[1:12:19] Voice 4: trust area yeah

[1:12:21] Trustee Luckham: all right um thank you council so let us now continue on with the rest of the agenda

[1:12:30] Trustee Luckham: jumping to section 15 disposition of delegations and public comment

[1:12:38] Trustee Luckham: correspondence we had one delegation we would normally respond with a thank you

[1:12:46] Trustee Luckham: to that delegate and if there was any direction that was taken as a result of

[1:12:51] Trustee Luckham: the delegation presenting to us is there any action that you would like to take

[1:12:56] Trustee Luckham: with respect to delegations or public comment at this time all right so then

[1:13:02] Trustee Luckham: And we'll thank the delegates and those that attended to provide comment and appreciate them taking the time out of their days to present to us.

[1:13:13] Trustee Luckham: Section 16 was the trustee updates.

[1:13:17] Trustee Luckham: We've asked that these be provided in advance of our meeting in order to receive them for information.

[1:13:24] Trustee Luckham: There was one from Trustee Laroni, which is on page 428.

[1:13:28] Trustee Luckham: And otherwise, there were none other provided.

[1:13:31] Trustee Luckham: and certainly the opportunity to update your co-trustees is available electronically to you

[1:13:39] Trustee Luckham: at any time. But Tim Peterson, you have something to add?

[1:13:42] Voice 7: Just really quickly on the Southern Gulf

[1:13:45] Voice 7: Islands Forum, we had our last Southern Gulf Islands Forum September 5th with MLA Adam Olson

[1:13:51] Voice 7: before he moved along. And just wanted to update trustees, MP Elizabeth May's office is going to

[1:14:01] Voice 7: be administrating the forum in the meantime and have invited or the plan is anyway to invite

[1:14:12] Voice 7: candidates for that MLA spot in advance of the election but also certainly whoever is

[1:14:20] Voice 7: in that seat post-election to to be part of the forum. Great

[1:14:25] Trustee Luckham: all right so we'll move along so

[1:14:30] Trustee Luckham: So our next meeting is, oh, we do have a hand up.

[1:14:34] Trustee Luckham: Grant Scott, do you have something to report on the items, the sections in here?

[1:14:41] Trustee Luckham: Or is your hand stuck?

[1:14:48] Voice 9: Yeah, I don't know how it got stuck up there.

[1:14:51] Voice 8: Okay.

[1:14:56] Voice 9: No, we're on Hornby Island, don't forget.

[1:14:58] Voice 9: Alex and I have a little trouble with all this stuff.

[1:15:01] Voice 9: Thank you.

[1:15:02] Trustee Luckham: So December 3rd to 5th is our Trust Council meeting to be held in Victoria.

[1:15:06] Trustee Luckham: for you. Looking forward to seeing you all there.

[1:15:12] Trustee Luckham: Attached for your information is

[1:15:14] Trustee Luckham: the proposed schedule of that meeting

[1:15:16] Trustee Luckham: on page 431 of the

[1:15:18] Trustee Luckham: package.

[1:15:20] Trustee Luckham: Any questions or concerns there?

[1:15:23] Trustee Luckham: No? That's obviously

[1:15:25] Trustee Luckham: an early draft.

[1:15:26] Trustee Luckham: So, Council, that brings us to the end of our agenda.

[1:15:29] Trustee Luckham: I want to thank you all for the

[1:15:31] Trustee Luckham: work that we've done advancing the business

[1:15:33] Trustee Luckham: of the Stress Council

[1:15:37] Trustee Luckham: and wish you all

[1:15:39] Trustee Luckham: all happy travels home remember it orange shirt day day of reconciliation on the 30th and thank

[1:15:48] Trustee Luckham: you all i ask call for adjournment all those in favor and that carries thank you well done