Islands Trust Executive Committee regular meeting, November 20, 2024

[0:00:06] Voice 3: I'm grateful

[0:00:06] Trustee Luckham (probable): to be here in Victoria, Lungankwin, and Songhe, Lungankwin-speaking people of Songhe's and Esquimalt Nation specifically.

[0:00:15] Trustee Luckham (probable): And, of course, the work that we do broadly across the Coast Salish Territory.

[0:00:21] Trustee Luckham (probable): It's an honour to be here.

[0:00:23] Trustee Luckham (probable): here. It's a personal moment every day to wake up here and be challenged by the history

[0:00:31] Trustee Luckham (probable): of this place and how to do justice and provide equity to all the people that live here, particularly

[0:00:37] Trustee Luckham (probable): those who have been here since time immemorial. It's important. It weighs on. And I take on

[0:00:45] Trustee Luckham (probable): that challenge. Thank you. We had a severe weather incident yesterday. And walking the

[0:00:54] Trustee Luckham (probable): the streets last night. When I'm in the city, I walk the walking streets last night. My

[0:00:59] Trustee Luckham (probable): heart goes out to the homeless people that are being subjected to the wind and the cold

[0:01:05] Trustee Luckham (probable): and that loneliness that is there for those people. And so I just want to acknowledge

[0:01:11] Trustee Luckham (probable): that, too. So thank you all for being here. I'm just going to do introductions. I'm going

[0:01:18] Trustee Luckham (probable): to start on my left and go around. And staff, so David Mott.

[0:01:22] Trustee Luckham (probable): Thank

[0:01:22] Trustee Maude: you, Chair. David Maughan, elected on Main Island,

[0:01:25] Trustee Maude: traditional home of the Wissanik people,

[0:01:27] Trustee Maude: and indeed thankful to the workers of BC Hydro

[0:01:30] Trustee Maude: and BC Ferries that got me here today.

[0:01:32] Trustee Maude: It was a dark and stormy night last night,

[0:01:35] Trustee Maude: and there are still people on the islands

[0:01:38] Trustee Maude: that don't have power and don't have ferry service.

[0:01:42] Trustee Maude: Life goes on, but certainly appreciative

[0:01:44] Trustee Maude: for those people who are out in the middle of the night

[0:01:46] Trustee Maude: last night making it happen, because it's not fun.

[0:01:49] Trustee Maude: Thank you.

[0:01:51] Voice 12: Tim Peterson, elected on Kuwaiti,

[0:01:54] Voice 12: Laskiti Island, and happy to be here with you all today.

[0:01:59] Voice 4: Toby Elliott, Bermuda Island is the name of the territory.

[0:02:04] Voice 4: I heard reports from my community that

[0:02:07] Voice 4: people were leading a convoy of vehicles

[0:02:12] Voice 4: through North Road. There's this tunnel of giant trees

[0:02:16] Voice 4: and someone with a big trunk

[0:02:20] Voice 4: and a chainsaw was leading a convoy of about 20 to 10 vehicles

[0:02:24] Voice 4: holds through because nobody would have gotten home otherwise. Most

[0:02:28] Voice 4: of the island is still

[0:02:28] Voice 4: without power. Nanaimo was hit pretty hard. Nanaimo Reserve number one is, I think, still

[0:02:36] Voice 4: without power, so there's a lot of people dealing with the effects of weather, and lots

[0:02:41] Voice 4: are with community members, but as usual, they're pulling together. They're amazing.

[0:02:47] Trustee Luckham (probable): Indeed, and maybe just, I wasn't sure where I was going to drop this little message, but

[0:02:51] Trustee Luckham (probable): but I'll do it now, the end of the political introduction here,

[0:02:54] Trustee Luckham (probable): because of what David said there about the ring and the ring,

[0:03:00] Trustee Luckham (probable): and the fairies and all this stuff.

[0:03:02] Trustee Luckham (probable): Something significant happened last night,

[0:03:05] Trustee Luckham (probable): which is heartwarming in its own way.

[0:03:07] Trustee Luckham (probable): It's still problematic, and I'm going to speak to anchored freighters.

[0:03:12] Trustee Luckham (probable): So there was an anchored freighter off of Thedas Island last night,

[0:03:16] Trustee Luckham (probable): sitting in front of past trustee Doug Fenton's house.

[0:03:19] Trustee Luckham (probable): It started to drag anger last night. It ended up at the north end of Thetis Island before the Coast Guard was able to fly in a Pacific pilotage person, pilot, dropped him on the freighter, and they did this to him.

[0:03:39] Trustee Luckham (probable): Wow. And as critical as I've been over the years, so for the protocol and what we need to do and how we need to do more, what's important in this is that was success.

[0:03:50] Voice 3: That

[0:03:51] Trustee Luckham (probable): was a plan Coast Guard had in the case of an emergency and flew somebody out on a helicopter hanging from a string, lowered onto a vessel in distress and moved the vessel to a better place.

[0:04:03] Trustee Luckham (probable): So that's magnificent, and I'm grateful to all of those people at Coast Guard and West Coast Marine Services and everybody else involved in emergency services for having those plans in place.

[0:04:15] Trustee Luckham (probable): And it worked, and that's a good thing.

[0:04:17] Trustee Luckham (probable): We still need to address it.

[0:04:20] Voice 5: Yeah.

[0:04:21] Trustee Luckham (probable): Over to Julia Mobs, interim CAO.

[0:04:25] Trustee Luckham (probable): Thank you for everything that you're doing.

[0:04:27] Trustee Luckham (probable): All of those hats.

[0:04:28] Trustee Luckham (probable): We've got a whole coat rack here specifically for your hats.

[0:04:31] Trustee Luckham (probable): Thank you.

[0:04:32] Voice 5: i'll take off with you soon um yeah good morning everyone happy to be here julia mobs interim chief

[0:04:38] Voice 5: administrative officer for the islands trust um since we're sharing weather related stories

[0:04:43] Voice 5: i'll let everybody know there's no power at the gabriel office tonight um estimated recovery of

[0:04:49] Voice 5: powers around 4 p.m so we have closed the office for staff in the public i believe publication

[0:04:54] Voice 5: will be going out shortly if it has not already um the public uh staff who have the capacity to

[0:04:59] Voice 5: work at home will be doing so. And phones can be monitored as well during the day.

[0:05:04] Voice 5: They'll update for this group and all the public knows as well.

[0:05:10] Trustee Luckham (probable): Good. That's awesome. Thank you.

[0:05:11] Trustee Luckham (probable): Let's go to the side

[0:05:13] Voice 9: table. We'll start with

[0:05:13] Voice 9: Mr. Mag.

[0:05:14] Voice 9: Good morning. Mr. Mag, Director of Planning Services. Here to your day

[0:05:20] Voice 9: planner.

[0:05:21] Voice 9: Good

[0:05:22] Voice 13: morning. Claire Frener, Director of Trust Area Services.

[0:05:26] Voice 7: Good morning. David Vala, Director of Legislative Information Services.

[0:05:35] Trustee Luckham (probable): Thank you, and thank you, everybody, in the background, I'm not sure who might be joining

[0:05:39] Trustee Luckham (probable): us by Zoom on the staff side, Joe Elliott, I'm very pleased that you're with us this

[0:05:49] Trustee Luckham (probable): morning.

[0:05:49] Trustee Luckham (probable): Do you wish to make any remarks?

[0:05:53] Voice 2: Joe Elliott Not this morning, thank you, I'm just thankful

[0:05:57] Trustee Luckham (probable): to have you here, thank you.

[0:05:58] Trustee Luckham (probable): all right so we have an executive committee agenda we have an addendum to the agenda we have two

[0:06:06] Trustee Luckham (probable): we have a closed portion of our meeting too and i won't go there just now we have an if we thought

[0:06:13] Trustee Luckham (probable): we had a full agenda on friday when we received this it's a completely full agenda today with

[0:06:19] Trustee Luckham (probable): a significant amount of correspondence um i've spoken one in particular that came in on the 18th

[0:06:27] Trustee Luckham (probable): the 18th, Trustee Middleton, that was received on the 18th. A number of them received the

[0:06:37] Trustee Luckham (probable): day before, and many just received yesterday. I just spoke with Director Cermak this morning

[0:06:47] Trustee Luckham (probable): and earlier yesterday, I guess. You know, we're, unlike local trust committees and public

[0:06:53] Trustee Luckham (probable): the carrying process. We're not necessarily obligated to have received these late. It's

[0:06:58] Trustee Luckham (probable): impossible, really, for us to have read all of these and digested the materials that are

[0:07:03] Trustee Luckham (probable): there. It's no insult to receive them for information, but I'm not sure that we're going

[0:07:12] Trustee Luckham (probable): to be able to necessarily address them. The issues that have been raised here have been

[0:07:16] Trustee Luckham (probable): raised previously on the Galeano Island LTC. Perhaps Tim might even wish to speak to that.

[0:07:24] Trustee Luckham (probable): But my question to you right at this very moment is, what would you like to do with these items?

[0:07:29] Trustee Luckham (probable): Do you want to receive one or all of them, have them placed on the agenda, or can these be deferred

[0:07:35] Trustee Luckham (probable): to a future meeting? If we are going to place them on the agenda, I would just say we simply

[0:07:40] Trustee Luckham (probable): simply receiving the information.

[0:07:43] Trustee Luckham (probable): So there's 12 items respecting bylaws 283, 284.

[0:07:49] Trustee Luckham (probable): That's correct.

[0:07:50] Trustee Luckham (probable): And one item outside of that from the middle term.

[0:07:54] Trustee Luckham (probable): What would you like to do with the correspondence?

[0:08:00] Voice 12: Well, considering the fact that those bylaws are on today's agenda,

[0:08:04] Voice 12: I think it's appropriate to receive them for information

[0:08:07] Voice 12: if that's acceptable for everyone else.

[0:08:09] Voice 12: Any objection to that?

[0:08:10] Voice 12: that?

[0:08:11] Voice 4: No objection. I'm just I don't have that. No, I asked you asked for it

[0:08:15] Voice 4: specifically. Okay, so I have no objection to the ones with moves to the

[0:08:19] Voice 4: Galeano bylaw being added for consideration. I've read most of them.

[0:08:24] Voice 4: Okay,

[0:08:24] Trustee Luckham (probable): so um, the

[0:08:27] Voice 4: other ones which are what are the other

[0:08:29] Voice 4: Oh,

[0:08:29] Trustee Luckham (probable): the one other

[0:08:30] Trustee Luckham (probable): question for additions to Trust Council December, so okay. And it's all the list

[0:08:37] Trustee Luckham (probable): is up on the screen there according to see well um i'm inclined to accept that one we're discussing

[0:08:43] Trustee Luckham (probable): the agenda today although the agenda is that there have been some requests for changes to the agenda

[0:08:48] Trustee Luckham (probable): in the emails in the last 24 hours 48 hours um so i i think i'm inclined to receive all of them

[0:08:57] Trustee Luckham (probable): for information to add them to the agenda and we can um perhaps address the middleton one when

[0:09:04] Trustee Luckham (probable): we're talking about the agenda. But the others, I think, I'm going to just take it in our

[0:09:11] Trustee Luckham (probable): consideration of the bylaw. We're aware that these voices are there and thank them all

[0:09:17] Trustee Luckham (probable): for sending us letters. Sooner would always be better is just the message that we can

[0:09:24] Trustee Luckham (probable): read. So I realize there's some logistics associated with that video that we have to

[0:09:28] Trustee Luckham (probable): amend the agenda somehow. I know we're going to do all of that. Perhaps by the time we

[0:09:34] Trustee Luckham (probable): get to correspondence if we had a i guess this list is out for that we

[0:09:39] Voice 14: can bring the list and

[0:09:39] Voice 14: it would just take me a few minutes if you want to see one individually i can i can bring it up

[0:09:44] Voice 14: on the screen and okay they will all be included in the revised agenda that's posted on the website

[0:09:50] Voice 14: following the meeting perfect yeah for the public okay

[0:09:53] Trustee Luckham (probable): and then actually sorry there is also an item

[0:09:56] Trustee Luckham (probable): UBCM report um added at item 12.1.3 which uh thank you Alexander for bringing that I know that

[0:10:05] Trustee Luckham (probable): I for sure am still uh what's the word absent in that and it's not that I haven't done the work but

[0:10:13] Trustee Luckham (probable): I lost four or five weeks of my life and this uh didn't get done it's my intention to provide it

[0:10:20] Trustee Luckham (probable): and maybe a couple of years and get them or something on

[0:10:24] Voice 4: that piece um i just i had given

[0:10:28] Voice 4: you a lot of materials do you want to work together on distilling them down well maybe

[0:10:33] Trustee Luckham (probable): we'll talk about that 12 o'clock sure okay yeah let's just repeat it i wasn't at

[0:10:36] Trustee Luckham (probable): 12 o'clock great

[0:10:37] Trustee Luckham (probable): thank you okay so is that satisfactory so i'll just ask the question is there anything else

[0:10:43] Trustee Luckham (probable): that needs to be added to today's agenda in the public agenda okay and i'm going to take it then

[0:10:50] Trustee Luckham (probable): that the agenda be amended as discussed and essentially adding the items in correspondence

[0:11:00] Trustee Luckham (probable): 13 items and the ubcm report at 12.1.3 okay so that does that part um contact center for your

[0:11:11] Trustee Luckham (probable): information uh rise report from the previous meeting nothing to report here today um so the

[0:11:17] Trustee Luckham (probable): the first item of business is the, this is just simply the minutes of the meeting, not

[0:11:23] Trustee Luckham (probable): necessary to rehash any of the conversations or discussion that we had, but do the minutes

[0:11:28] Trustee Luckham (probable): reflect the conversation that happened, decisions of that meeting? And so I'll just ask if there's

[0:11:35] Trustee Luckham (probable): any amendments to those minutes this time. Okay. Then I'm going

[0:11:40] Trustee Luckham (probable): to take it by general

[0:11:40] Trustee Luckham (probable): consent that the minutes of October the 30th be adopted as presented. And thank you,

[0:11:47] Trustee Luckham (probable): Alexander for that good work. And this takes us to the follow-up action list updates. And as our

[0:11:53] Trustee Luckham (probable): practice has been to go around the room, starting with this CAO to provide their, anything, any

[0:12:02] Trustee Luckham (probable): remarks they have with respect to the follow-up action list, provide opportunity questions,

[0:12:06] Trustee Luckham (probable): and then following that also do a general area report of the areas of their responsibility.

[0:12:12] Trustee Luckham (probable): to go. And I'm going to start off with Julia Moms, Interim CAO.

[0:12:16] Trustee Luckham (probable): Over to you.

[0:12:18] Voice 5: Thanks, Chair. So there's not

[0:12:20] Voice 5: a lot to update on the follow-up action list. Of course, my Director of Administrative

[0:12:24] Voice 5: Services pieces as well as the Interim CAO pieces are all lumped together under

[0:12:28] Voice 5: Director of Admin Services, the start of the follow-up action list. I've heard that

[0:12:32] Voice 5: some of Ruben has now been added to our follow-up action list application, and so

[0:12:36] Voice 5: we'll be able to start shifting some things over to him shortly.

[0:12:40] Voice 5: Is that making you happy?

[0:12:41] Voice 5: There is joy.

[0:12:42] Voice 12: There's definitely joy, yeah.

[0:12:45] Voice 5: Yes.

[0:12:45] Voice 5: So I don't have anything in particular to comment on in relation to the items that are

[0:12:50] Voice 5: assigned to me for executive committee, but I'm happy to take some questions.

[0:12:59] Voice 4: Question?

[0:13:00] Voice 4: On the item number five on the first page, the continuous learning plan, and in no way

[0:13:07] Voice 4: should you have gotten to this for now,

[0:13:09] Voice 4: but just because I came in

[0:13:14] Voice 4: before there was a continuous learning plan

[0:13:16] Voice 4: or after, in the absence of a continuous learning plan,

[0:13:20] Voice 4: what does this actually look like in your mind

[0:13:23] Voice 4: if I've been just-

[0:13:26] Voice 5: So we, so yeah, I have a moment to resurrect this.

[0:13:29] Voice 5: I think it's useful.

[0:13:30] Voice 5: I did come back to executive committee,

[0:13:33] Voice 5: I think two meetings ago.

[0:13:34] Voice 5: Yeah.

[0:13:34] Voice 5: There was the draft.

[0:13:35] Voice 5: There was a request to hyperlink some of the materials

[0:13:40] Voice 3: separately, so

[0:13:40] Voice 5: we're working on just updating that format.

[0:13:43] Voice 1: Two meetings ago.

[0:13:44] Voice 5: The use of the Continuous Learning Plan is really just a summary

[0:13:47] Voice 5: to understand what training has been provided to trustees

[0:13:49] Voice 5: and where we might find pockets of time or opportunities

[0:13:52] Voice 5: to provide additional training that is identified as needed.

[0:13:56] Voice 5: Okay.

[0:13:56] Voice 5: So that is being worked on.

[0:13:59] Voice 5: That probably should actually not say 0%.

[0:14:01] Voice 5: Of course, we resurrected it and we've done some work,

[0:14:04] Voice 5: So we'll update that to, you know, 70% complete.

[0:14:08] Voice 5: It should travel to trust counsel so they can weigh in.

[0:14:11] Voice 5: Yeah.

[0:14:12] Voice 5: And so, you know, that will be something that I will be sharing with Ruben.

[0:14:16] Voice 5: You know, we did hear the feedback from this group that it was,

[0:14:20] Voice 5: that you were feeling good about resurrecting that document.

[0:14:23] Voice 5: The request to come back with some options of things that we could

[0:14:26] Voice 5: potentially look at for the future is currently being collated.

[0:14:30] Voice 5: And I think we've identified a few additional pieces that we can add

[0:14:34] Voice 5: over the last couple of weeks okay um so yes it's on the list it hasn't made it to this point no

[0:14:39] Voice 4: problem thank you for refreshing me that we did actually see this two meetings ago yeah and i gave

[0:14:43] Voice 4: comments on it i just didn't know the structure so thanks okay

[0:14:50] Trustee Luckham (probable): um you want to go to an area report

[0:14:53] Trustee Luckham (probable): sure um

[0:14:54] Voice 5: so the budget cycle of course is kicked off so things are very very busy in my director

[0:14:59] Voice 5: of women's services role um so this group is on financial planning committee so i want to

[0:15:04] Voice 5: to improve those conversations

[0:15:05] Voice 5: and those supports advancing to trust counsel.

[0:15:09] Voice 5: So that's been a big focus for me.

[0:15:11] Voice 5: In the interim CEO world, orientation for Ruben Brony

[0:15:16] Voice 5: has been a big focus for myself as well as the team.

[0:15:19] Voice 5: So we are planning out three to four weeks orientation

[0:15:25] Voice 5: for Ruben, making sure that there's a good plan in place

[0:15:28] Voice 5: to orient him into the Islands Trust in general,

[0:15:38] Voice 5: So that's a significant undertaking that's taking out a lot of time, but it is important, so we're dedicating our time there.

[0:15:45] Voice 5: There is a lot of movement in the contract world, so we've got some big-ticket items that we're contracting out right now, so it's really related to the Saltsman Island move,

[0:15:57] Voice 5: So there's lots of work involved there that's undertaking, as well as a property cleanup.

[0:16:05] Voice 5: So those are, yeah, those are some big focus items. We are looking at the all-staff meeting for staff in December.

[0:16:12] Voice 5: It's a time when we get together to sort of like celebrate some of the wins of the year, have

[0:16:16] Voice 1: a bit of a social time.

[0:16:17] Voice 5: We're also looking at some training that we've provided to staff at that point.

[0:16:22] Voice 5: Lots of fun going on in the background.

[0:16:24] Voice 5: This committee is well aware of.

[0:16:25] Voice 5: I won't touch on that.

[0:16:28] Voice 3: Things are busy.

[0:16:31] Voice 3: Thank you.

[0:16:32] Voice 3: Any questions?

[0:16:33] Trustee Luckham (probable): No?

[0:16:35] Trustee Luckham (probable): Thank you.

[0:16:36] Trustee Luckham (probable): I'm going to follow the list here rather than jumping around,

[0:16:40] Trustee Luckham (probable): and the next would be Director of Legislative Services,

[0:16:43] Trustee Luckham (probable): David Mott.

[0:16:50] Voice 7: Oh, sorry.

[0:16:53] Voice 7: My apologies.

[0:16:55] Voice 7: Thank you.

[0:16:56] Voice 7: Reading an intense email.

[0:16:58] Voice 7: No.

[0:17:01] Voice 7: The first two items are related to each other, and that's something that the Director of

[0:17:09] Voice 7: Trust Area Service and I have not had a chance to get started on.

[0:17:13] Voice 7: So I should have updated the deadline there, on the second one at least, to March 2025,

[0:17:18] Voice 7: so that we can work on those two together.

[0:17:21] Voice 7: So that is the intent.

[0:17:23] Voice 7: The third item there is half done, so that electronic meeting attendee primer is on your

[0:17:30] Voice 7: agenda today to have a look at, and the intent is that we can provide that to Trust Council

[0:17:36] Voice 7: for December, and then we'll work on the final one there, which is the chair role primer.

[0:17:41] Voice 7: So we'll update the deadline for that second item.

[0:17:45] Voice 7: And then the last two items there are aimed for March of next year and for June of next

[0:17:52] Voice 7: next year, so we'll get onto those.

[0:17:55] Voice 7: Any questions on the pop-up action list?

[0:17:57] Voice 7: Anybody?

[0:18:00] Voice 7: Trotsy Patrick?

[0:18:02] Voice 4: Or Elliot, if you prefer.

[0:18:04] Voice 4: I wish I was as wise as Trotsy Patrick.

[0:18:06] Voice 4: I consider this a compliment.

[0:18:09] Voice 4: So item three, the, I am female,

[0:18:12] Voice 4: you didn't get this right.

[0:18:16] Voice 4: These primers, I mean, it's a great idea.

[0:18:19] Voice 4: I'd love to add to the list,

[0:18:20] Voice 4: as in a standards of conduct primer

[0:18:23] Voice 4: for meeting behavior I don't know I don't want to add more to your list but

[0:18:28] Voice 4: how did these get here yeah good

[0:18:32] Voice 7: question so right now we're just doing

[0:18:35] Voice 7: them based on what we're hearing from you what would be helpful we could have

[0:18:40] Voice 7: a discussion at executive committee maybe not here maybe the next meeting

[0:18:44] Voice 7: just around what kind of information in like primer format would be helpful to

[0:18:50] Voice 7: executive and trustees and then you can provide me a list that we can then prioritize and set

[0:18:57] Voice 7: up a schedule to work on them uh i wouldn't consider these to be like the most important

[0:19:04] Voice 7: thing that we need to work on but it'd be nice to be able to do one or two at a time get them

[0:19:09] Voice 7: out there as much as possible because

[0:19:11] Voice 4: in particular i'm thinking of the council committee system

[0:19:14] Voice 4: the relationship between the executive and delegation of work

[0:19:18] Voice 4: would be such a great primer, so maybe we can bring

[0:19:23] Voice 4: that back for a future session.

[0:19:24] Voice 7: Yeah, I'm going to put it on the agenda for a future meeting

[0:19:26] Voice 7: and in the

[0:19:27] Voice 4: meantime you can send

[0:19:28] Voice 7: me ideas, we can come into a briefing

[0:19:30] Voice 7: for you to look at as an option.

[0:19:33] Voice 4: Okay, thanks.

[0:19:36] Voice 12: And just in relation to the

[0:19:40] Voice 12: Zoom bits there,

[0:19:42] Voice 12: I had planned to offer

[0:19:45] Voice 12: an optional little session at Last Trust Council

[0:19:49] Voice 12: and I'm going to go ahead and try and do it at this council on a break

[0:19:53] Voice 12: just for some of the things that I've learned over the last couple of years

[0:19:57] Voice 12: to do with Zoom and how to display and all that stuff.

[0:20:01] Voice 12: So just so everyone knows, I'm just going to offer that up for probably

[0:20:05] Voice 12: on the Wednesday lunch break or something like that, maybe 10 minutes.

[0:20:11] Voice 12: So the primer actually kind of feeds right back into some of the stuff that I was going to offer just because we heard her trustees going, well, I don't know how to raise my hand or, you know, looking at two things.

[0:20:24] Voice 12: There's ways to minimize the Zoom screen that you can look at the agenda and the Zoom screen.

[0:20:29] Voice 12: And if you don't know, you don't know.

[0:20:30] Voice 12: And a lot of it I've just found out by trial and error over the last few years.

[0:20:35] Voice 12: Just let everyone know I'm going to offer that.

[0:20:37] Voice 12: great suggestions we

[0:20:38] Voice 5: do have uh guests with us um for our lunchtime meal uh for wednesday

[0:20:44] Voice 12: yeah yeah

[0:20:45] Voice 5: wednesday and thursday is that correct alex um okay well i'll

[0:20:50] Voice 12: consider when the right

[0:20:52] Voice 12: time is then okay but yeah it's just gonna be a moment i mean i didn't have a lot of people

[0:20:56] Voice 12: maybe four or five people expressing interest so

[0:21:01] Voice 12: we'll figure out the right time though i'm happy for documentation

[0:21:10] Voice 7: I have three items really quickly. We are in the process of hiring a new GIS coordinator.

[0:21:17] Voice 7: That position is new, so we are in the process there. She has got to do the interviewing,

[0:21:23] Voice 7: so hoping to have a decision by holiday break for you on that. I just wanted to let you

[0:21:29] Voice 7: know what about that and the islands sorry information system staff they're busy working

[0:21:39] Voice 7: on updating our system to windows 11 roughly by 24 so that will go live with staff by mid-december

[0:21:48] Voice 7: and this is kind of an important one partly because windows 10 is an end of life with respect

[0:21:55] Voice 7: Microsoft. So we do need to move on. We're currently in the testing phase, but that's what IS is focusing the time on at the present. And then I just wanted to let you know that this has been a big year for freedom of information and protection and privacy requests. Currently, we have about, we have actually 59 requests this calendar year.

[0:22:17] Voice 7: year. So by comparison, last year, we had 32. And the year before that, we had 40. 2021 is 27. And

[0:22:26] Voice 7: the years before that was all in the high 20s. So we're getting quite a few more requests coming up

[0:22:33] Voice 7: for a variety of reasons. Sometimes it's one person, you know, with multiple requests, but

[0:22:39] Voice 7: and sometimes it's just issues that are happening at the Allen's Trust that cause us to get more

[0:22:45] Voice 7: request in. But I just wanted to raise it because FOI is time sensitive. So the three staff that

[0:22:53] Voice 7: work on this, which is the clerks, Nadine, Robert, and Jazz, they literally have to drop everything

[0:23:01] Voice 7: they're doing to process these because the time limits that are on them. And of course, they're

[0:23:07] Voice 7: asking staff to search information or trustees to search information. So yeah, I just wanted you to

[0:23:14] Voice 7: be aware this is a service that governments are required to provide the act is set up in a way

[0:23:21] Voice 7: that is for the public to have access to records and it requires that we provide them there is the

[0:23:30] Voice 7: ability to charge fees for certain aspects of it but the the rate is very minimal and there's a lot

[0:23:39] Voice 7: of exemptions. So we do not recover anywhere near the cost of processing for FOI. It's something

[0:23:46] Voice 7: that we just have to cover. So whatever we can do as an organization to reduce those requests

[0:23:52] Voice 7: in our interest, which is being as transparent as we can, providing as much information to the

[0:23:58] Voice 7: public as possible so that we're not getting people coming to us and asking to FOI to see

[0:24:03] Voice 7: records that they feel they should be looking at. And that's just information. I'm not asking

[0:24:08] Voice 7: Thank

[0:24:09] Trustee Luckham (probable): you. Any questions for the director?

[0:24:13] Trustee Maude: Just a little bit of feedback. I've got some communication

[0:24:17] Trustee Maude: from some trustees who've made inquiries

[0:24:21] Trustee Maude: about stuff, Rhode Island's trust, and have been

[0:24:25] Trustee Maude: told, well, if you want to get that, submit an FOI request.

[0:24:29] Voice 7: I'm uncomfortable with that.

[0:24:31] Voice 7: Trustees can also make FOI requests

[0:24:33] Voice 7: as well. We look at the FOI

[0:24:37] Voice 7: act has a lot of um provisions in it uh respecting protection and privacy so uh some things we will

[0:24:46] Voice 7: release some things we won't release um so as a trustee um there's a lot of stuff we can't provide

[0:24:53] Voice 7: to you without going through FOI but there may be some things that just you would probably go

[0:24:59] Voice 7: through the FOI process yeah

[0:25:00] Trustee Maude: so if I may just follow up it was like the last one I saw was

[0:25:04] Trustee Maude: was basically a trustee was asking for some reports.

[0:25:08] Trustee Maude: And the feedback was a subpoena request.

[0:25:12] Voice 9: And the Director of Planning has some comments.

[0:25:14] Voice 9: Sure, with respect to through the Chair,

[0:25:17] Voice 9: I saw that request and to be specific,

[0:25:20] Voice 9: the request was for quote,

[0:25:22] Voice 9: everything you have about XYZ,

[0:25:25] Voice 9: nothing to do with relevant work programs of that trustee,

[0:25:28] Voice 9: whether for whatever committee

[0:25:29] Voice 9: that trustee was reporting to,

[0:25:31] Voice 9: we forwarded as much information as we had available,

[0:25:36] Voice 9: But everything we have is a deep dive of staff resources.

[0:25:40] Voice 9: One trustee asking for that, we found that unacceptable news.

[0:25:44] Voice 9: Yeah.

[0:25:46] Voice 7: Yeah, so that is an acceptable FOI request.

[0:25:49] Voice 7: So we would probably go back and ask for date ranges because the cost to us to do that and would just be impossible to do that work.

[0:26:00] Voice 7: So we usually ask anybody asking for FOI to narrow the range down.

[0:26:04] Voice 7: down to your point there's actually something that we can actually deal with is

[0:26:10] Voice 4: this uh query

[0:26:12] Voice 4: for you know broad broadcast information potentially could be resolved through a

[0:26:17] Voice 4: updates that where agendas reports things are hyperlinked so there's a simple way of finding

[0:26:26] Voice 4: instead of digging through templates which we like is that the kind of request that you're seeing

[0:26:31] Voice 4: where was this report from the you know obviously all this well yeah

[0:26:36] Voice 7: i'll start i'll let you hear

[0:26:38] Voice 7: me you start

[0:26:38] Voice 9: okay go ahead we provided all the links that we could have to public reports that

[0:26:44] Voice 9: were out there so we that was what we were able to share i'm very happy to do so and we also have

[0:26:50] Voice 9: the refinements of the request and we understood it better and didn't hear that um so when when

[0:26:55] Voice 9: someone asks everything you have that's such a broad statement that we like and we really did

[0:26:59] Voice 9: with all of the notes etc etc it just seemed like an unreasonable request so of course we're here

[0:27:05] Voice 9: as much as we can and we will give the links where we can and how we can just

[0:27:09] Voice 4: say that we

[0:27:09] Voice 4: have a better document retrieval system where you work yeah

[0:27:13] Voice 7: i can respond to that so yeah these

[0:27:16] Voice 7: scribe update won't resolve that because these scribe is about meeting management and that's

[0:27:21] Voice 7: your agenda so that's mainly all that that is intended for um what would help is um an update

[0:27:28] Voice 7: to our software for records management.

[0:27:31] Voice 3: A lot of

[0:27:32] Voice 7: our records are in a warehouse over in Bannerman,

[0:27:35] Voice 7: I think it is, it's a BC government bunker.

[0:27:38] Voice 7: And we have to then find the boxes,

[0:27:41] Voice 7: bring the boxes here, manually go through them,

[0:27:43] Voice 7: find the records, check them for protection and privacy,

[0:27:47] Voice 7: and then

[0:27:47] Voice 7: release them, so it's a lot of work.

[0:27:49] Voice 7: So if we had a system where we can have

[0:27:54] Voice 7: a robust records management system

[0:27:57] Voice 7: system that has a really good way of controlling it.

[0:28:01] Trustee Luckham (probable): Yeah, I know. Anyway, records management

[0:28:04] Voice 7: would help resolve that. Just looking ahead.

[0:28:08] Voice 7: So

[0:28:08] Trustee Luckham (probable): without extending the conversation further, I think it's a matter of reasonableness, and if

[0:28:12] Trustee Luckham (probable): every question is reasonable, it sounds like that's being responded. If it's everything you have,

[0:28:17] Trustee Luckham (probable): you know, most of what we have predates electronic systems,

[0:28:21] Trustee Luckham (probable): then we can see progress in that. And I'm sure, and I hope that staff

[0:28:25] Trustee Luckham (probable): are communicating that in these requests and narrowing it.

[0:28:31] Trustee Luckham (probable): So if it becomes an issue with a current project

[0:28:35] Trustee Luckham (probable): of some kind, then it needs to be raised

[0:28:38] Trustee Luckham (probable): with the appropriate staff member to resolve it.

[0:28:43] Voice 5: Well, and if I may, Chair, I mean, FOI requests,

[0:28:45] Voice 5: when we receive them, it really is about everything you have.

[0:28:48] Voice 5: We are searching our email records and providing that.

[0:28:52] Voice 5: so you know and our notes these are public records that then are required to be submitted so if we

[0:28:58] Voice 5: get a request that says do that it really is sort of better as an fmi request the public material or

[0:29:04] Voice 5: even sort of um you know internal actual reports that are not emails and notes and all that kind

[0:29:10] Voice 5: of stuff um as director cermak says you know we offer those over and yeah if there's an easier

[0:29:15] Voice 5: way for us to make those accessible those public documents trustees were thinking about that

[0:29:20] Voice 5: up, but the reasonable test is worth it.

[0:29:24] Trustee Luckham (probable): I don't want to drag this over two more things.

[0:29:27] Trustee Luckham (probable): So maybe there's a question on the workplace where the FOI request form is.

[0:29:33] Trustee Luckham (probable): Is this really an FOI?

[0:29:35] Trustee Luckham (probable): In order to help them get to that.

[0:29:37] Trustee Luckham (probable): And then I'm just going to say, this is a personal remark, and maybe I don't know how to do it,

[0:29:41] Trustee Luckham (probable): but I find the web browser version of Outlook makes it very difficult for me to do FOI requests that I can.

[0:29:49] Trustee Luckham (probable): the desktop version that you folks enjoy has way more advanced search techniques

[0:29:56] Trustee Luckham (probable): than the web browser version and maybe I don't know

[0:30:00] Trustee Luckham (probable): use it i think i do but it's inadequate to do any kind of a search or any detail for an foi request

[0:30:05] Trustee Luckham (probable): and i really struggle with that because it requires me to do a lot of work to to provide

[0:30:12] Trustee Luckham (probable): that and i'm conscious that it's important that i do so i'm just putting that out there

[0:30:16] Trustee Luckham (probable): so i'm going to keep moving on the reports here um um director of planning services this next

[0:30:34] Voice 9: As for the follow-up action list, my items are complete except for the top one, and we

[0:30:40] Voice 9: continue as we engage with First Nations to get permission and time to meet with their

[0:30:48] Voice 9: referrals coordinators to advance the discussion.

[0:30:51] Voice 9: We've had a few conversations, and we have a few more lined up.

[0:30:53] Voice 9: We still haven't had time to develop a full work program

[0:30:56] Voice 9: and report back to Trust Council about this item,

[0:30:59] Voice 9: just being kind of time crunched right now.

[0:31:01] Voice 9: But it is slowly, as expected, slowly limping forward,

[0:31:06] Voice 9: and we're having great conversations.

[0:31:07] Voice 9: The most recent sort of time we set up is with SAILT,

[0:31:11] Voice 9: and that was a result of staff working with them

[0:31:13] Voice 9: in regards to change items.

[0:31:14] Voice 9: So I'll pause there, but I'm very happy and excited

[0:31:18] Voice 9: about the work, it's just a great start.

[0:31:19] Voice 9: or any questions for the area report?

[0:31:27] Voice 9: Sure. I'll keep it brief.

[0:31:29] Voice 9: I have a lot of service contracts I have up in the air.

[0:31:32] Voice 9: I won't list them all,

[0:31:33] Voice 9: but there's many people looking for me to get back to them today and tomorrow.

[0:31:39] Voice 9: One of the ones we're amending is the housing needs report.

[0:31:42] Voice 9: We're finding we have a little bit more room to amend the survey

[0:31:47] Voice 9: going out to all your local trust areas.

[0:31:49] Voice 9: So that questionnaire has been fine-tuned.

[0:31:53] Voice 9: It's building on previous ones,

[0:31:55] Voice 9: so we're comparing apples to apples.

[0:31:56] Voice 9: So we're pretty excited about that.

[0:31:58] Voice 9: And that's working in coordination with the CRD.

[0:32:00] Voice 9: You all know Justine starts Saturday.

[0:32:03] Voice 9: Helping, working with her to make sure the question works

[0:32:05] Voice 9: for the CRD as well as themselves.

[0:32:07] Voice 9: And it's good throughout time.

[0:32:08] Voice 9: So that's a nice added bonus to that E3 report.

[0:32:13] Voice 9: Also in the hiring of a biologist right now.

[0:32:16] Voice 9: Yeah. And Dr. Frater and I are doing interviews, so that's very exciting.

[0:32:21] Voice 9: They should be concluded this Friday, and we'll have a few people as we go along.

[0:32:25] Voice 9: I'm very excited about the quality of the candidates,

[0:32:28] Voice 9: and I'm very excited about Dr. Frater finally getting heard by all that is in the planning department.

[0:32:35] Voice 9: So she just glows when we have those interviews.

[0:32:39] Voice 9: And I'll leave it at that.

[0:32:41] Voice 9: Lots of things going on, but they're mostly at the LTC level, and it's always there.

[0:32:44] Voice 9: Any questions for the director?

[0:32:48] Trustee Luckham (probable): Okay, thank you, Stefan.

[0:32:50] Trustee Luckham (probable): I think you put a lot of energy to facilitate some insight there in the team.

[0:32:55] Trustee Luckham (probable): So, Director of Trust Area Services, nice to see you here this morning.

[0:32:58] Trustee Luckham (probable): Over to you.

[0:32:59] Trustee Luckham (probable): Good morning, Executive Committee.

[0:33:01] Voice 13: So, I'll let you know I've had some time off in between your two meetings,

[0:33:04] Voice 13: so my report is not as wholesome as it might usually be.

[0:33:07] Voice 13: I will let you know that between meetings,

[0:33:09] Voice 13: the primary focus has been on responding to your request

[0:33:13] Voice 13: to reduce the budget for the policy statement project and reworking a business case and

[0:33:18] Voice 13: project planning and so on so that has been the dominant theme for the team um you will note uh

[0:33:23] Voice 13: we've also managed to work on a number of items relating to the council package which we'll be

[0:33:27] Voice 13: reviewing later today so i'll leave it there um many of the other items haven't moved in

[0:33:32] Voice 13: between meetings so i'd be happy to take any questions you might have

[0:33:34] Trustee Luckham (probable): okay um vice chairs

[0:33:38] Trustee Luckham (probable): Are there any questions on the follow-up action list?

[0:33:43] Trustee Luckham (probable): Okay, do you have an area

[0:33:45] Trustee Luckham (probable): report you'd like to provide?

[0:33:47] Voice 13: Simply to let you know that over the next while

[0:33:48] Voice 13: as I let you know in prior meetings,

[0:33:50] Voice 13: hiring is gonna be dominating my time in particular

[0:33:52] Voice 13: and potentially delaying some of the pieces.

[0:33:55] Voice 13: Yeah, we're moving forward slowly.

[0:33:58] Voice 13: Thank you.

[0:34:00] Trustee Luckham (probable): Thank you for everything you're doing.

[0:34:02] Trustee Luckham (probable): Looking forward to your recruiting process also.

[0:34:05] Trustee Luckham (probable): So I'm going to continue on here now passes very long list of

[0:34:13] Trustee Luckham (probable): trust area services work. I think that concludes it. I don't

[0:34:16] Trustee Luckham (probable): believe there's anything else to report from anywhere. So let us

[0:34:20] Trustee Luckham (probable): move on now to local trust committee chair updates. Those

[0:34:27] Trustee Luckham (probable): items that you wish to share with the rest of the executive

[0:34:31] Trustee Luckham (probable): could give you a staff with respect to your local test area over close.

[0:34:36] Trustee Luckham (probable): Tim Peterson, I'm going to start with you on that distance there.

[0:34:40] Voice 12: Okay. Yeah, I've met

[0:34:44] Voice 12: all of the LTCs in which I'm chairing have met in the last

[0:34:48] Voice 12: month. I'm going to start with Hornby at the first of the month.

[0:34:54] Voice 12: Galliano

[0:34:57] Voice 12: bylaws 283 and 284 are

[0:35:00] are here on our agenda today for consideration.

[0:35:05] Voice 12: Groundwater sustainability project, item 7.1.

[0:35:10] Voice 12: Salt Spring Island had our LTC meeting last week.

[0:35:18] Voice 12: Again, one of the items coming out of that meeting

[0:35:22] Voice 12: is on our agenda today,

[0:35:24] Voice 12: which is a consideration of the ground land

[0:35:27] Voice 12: lease referrals process.

[0:35:29] Voice 12: and yesterday the Salt Spring LTC held a joint meeting with the Salt Spring Local

[0:35:37] Voice 12: Community Commission. I think that's a relatively new body but I think the

[0:35:44] Voice 12: spirit of cooperation and the willingness to sit down and look at ways

[0:35:48] Voice 12: that the two bodies can coordinate and cooperate for the benefit of Salt Spring

[0:35:57] Voice 12: bring residents is a good thing.

[0:35:59] Voice 12: I think we're starting out in a collaborative vein

[0:36:02] Voice 12: that hopefully models the future

[0:36:05] Voice 12: of those two organizations

[0:36:09] Voice 12: getting along and working together.

[0:36:11] Voice 12: And I'll leave it there.

[0:36:13] Trustee Luckham (probable): Thank you, Jim.

[0:36:16] Trustee Luckham (probable): Question, Mark.

[0:36:18] Trustee Maude: I haven't had any meetings since last report,

[0:36:20] Trustee Maude: so I can leave it at that.

[0:36:22] Trustee Maude: I don't have any more to report.

[0:36:24] Voice 4: Okay.

[0:36:25] Voice 4: Toby Elliott.

[0:36:26] Voice 4: I had only one meeting.

[0:36:29] Voice 4: LTC met on the 12th

[0:36:31] Voice 4: and honestly we didn't have much business to discuss

[0:36:35] Voice 4: we reviewed the potential for some of the

[0:36:39] Voice 4: long list of items on the potential

[0:36:43] Voice 4: OCP review update, could they be turned into a minor project

[0:36:48] Voice 4: so staff will be working with

[0:36:51] Voice 4: the local trustees to figure out what might be relevant

[0:36:54] Voice 4: of it. And other than that, the cleanup, the Pilkey, Pilkey Road, sorry, residents, as

[0:37:05] Voice 4: you indicated, large contract going out for that, which we've discussed the Financial

[0:37:10] Voice 4: Planning Committee and other places, we will recover the costs for that substantial cleanup,

[0:37:16] Voice 4: but very happy to see that that's finally getting attention after what, 12, 10 years?

[0:37:23] Voice 4: I don't know

[0:37:24] Trustee Luckham (probable): how long it's that long, but it's certainly a long time.

[0:37:27] Voice 4: Yeah.

[0:37:29] Voice 4: That's all that

[0:37:31] Trustee Luckham (probable): I

[0:37:34] Voice 4: have to report.

[0:37:37] Trustee Luckham (probable): I, too, have had the pleasure not to have any LTC meetings.

[0:37:41] Trustee Luckham (probable): Oh, Gabriola.

[0:37:43] Trustee Luckham (probable): Not since our last telecon meeting.

[0:37:46] Voice 3: Oh.

[0:37:47] Trustee Luckham (probable): Yeah, Gabriola. I think I reported on that at the telecon.

[0:37:50] Voice 3: But

[0:37:51] Trustee Luckham (probable): for the public, yeah, Gabriela, we've met and the work there is advanced.

[0:38:00] Trustee Luckham (probable): And in fact, the significant item there that was advanced was amendments to the Gabriela bylaw enforcement policy,

[0:38:09] Trustee Luckham (probable): which was worked over at depth with the Mudge Island community.

[0:38:15] Trustee Luckham (probable): A new section has been added for Mudge Island.

[0:38:18] Trustee Luckham (probable): and we got a standing ovation for adopting that and so that's nice um so there's good work

[0:38:27] Trustee Luckham (probable): happening in bylaw enforcement um there have been a couple of uh committee meetings regional planning

[0:38:33] committee met um indeed i sat in on data

[0:38:36] Trustee Luckham (probable): meeting of course thank you trustee elliot for chairing

[0:38:39] Trustee Luckham (probable): an fpc meeting all of the last telecon and that was a good hard look at the budget great

[0:38:45] Trustee Luckham (probable): great conversation there. And some of the materials that are in today's package to advance

[0:38:50] Trustee Luckham (probable): to council or all of them. That's it. I do want to note, because Trustee Elliott raised it,

[0:39:04] Trustee Luckham (probable): about the cost recovery associated on the thesis. That needs to be highlighted in the

[0:39:08] Trustee Luckham (probable): first council report on that, because it doesn't actually mention that. And I think

[0:39:11] Trustee Luckham (probable): because they're public patient documents, it's good to say that as often as we can,

[0:39:15] Trustee Luckham (probable): that this cost will be recovered,

[0:39:17] Trustee Luckham (probable): that something has ever been done.

[0:39:19] Trustee Luckham (probable): I'll mention that hand later.

[0:39:22] Trustee Luckham (probable): That's it from me, but needless to say,

[0:39:26] Trustee Luckham (probable): there's a lot of activity going on in the background,

[0:39:28] Trustee Luckham (probable): some of our own undoing and other things happening.

[0:39:33] Trustee Luckham (probable): It's a busy place.

[0:39:35] Trustee Luckham (probable): And I just want to say out loud,

[0:39:38] Trustee Luckham (probable): all hands are on deck.

[0:39:41] Trustee Luckham (probable): And in many cases, bailing water or paddling hard

[0:39:45] Trustee Luckham (probable): keep the ship moving forward and I'm grateful for all that work because we are under its resource

[0:39:51] Trustee Luckham (probable): and just know that every single staff member is on deck and working as hard as they can to advance

[0:39:58] Trustee Luckham (probable): work of the Alms Trust and sometimes it's challenging and the CAO is wearing as I said

[0:40:05] Trustee Luckham (probable): earlier is wearing multiple hats of significance and so thank you everybody for your work that's

[0:40:12] Trustee Luckham (probable): just my opportunity to say that.

[0:40:14] Trustee Luckham (probable): I'll just have a Conservancy liaison update.

[0:40:16] Trustee Luckham (probable): I know that you met yesterday.

[0:40:18] Voice 4: Yes, we did.

[0:40:19] Voice 4: It was a pretty hefty agenda.

[0:40:23] Voice 4: I think a few

[0:40:24] Voice 4: items for Executive Committee

[0:40:26] Voice 4: to note. We set

[0:40:27] Voice 4: meeting dates and

[0:40:30] Voice 4: tentatively set a July

[0:40:31] Voice 4: liaison meeting that

[0:40:34] Voice 4: the Conservancy would host

[0:40:35] Voice 4: with Executive Committee invited. We may not

[0:40:38] Voice 4: need that meeting because as we

[0:40:40] Voice 4: decided last time, we'll still have these

[0:40:42] Voice 4: three one-hour meetings with, you know, in the executive committee agenda. So that's been really

[0:40:52] Voice 4: helpful, and the chair indicated that she's very hopeful that those meetings are happening.

[0:40:59] Voice 4: We are going to see another budget increase request to Trust Council of around $7,000

[0:41:10] Voice 4: just because there was an error made in the calculation

[0:41:14] Voice 4: of the Environment and Climate Change

[0:41:18] Voice 4: funded Species at Risk position.

[0:41:22] Voice 4: Is that right? So there's an increase of $7,000 coming.

[0:41:29] Voice 5: I had a chat with

[0:41:31] Voice 5: Dr. Frater yesterday. I think the way it's been reflected in the budget itself

[0:41:36] Voice 5: is accurate, and therefore there will

[0:41:39] Voice 5: no budget impact the documents presented to the conservancy board that said here's the total amount

[0:41:45] Voice 5: of money we need this amount is coming from grants this one is coming from taxes there was uh perhaps

[0:41:50] Voice 5: an error in that distribution of how much was coming from taxes how much was coming from grant

[0:41:54] Voice 5: but it's reflected correctly in the budget itself oh okay

[0:41:59] Voice 5: um because the total dollars have not

[0:42:01] Voice 5: changed yes right and salaries are the same it's just the distribution of how much is coming from

[0:42:07] Voice 5: So it was correctly done in the budget, so there should be no

[0:42:12] Voice 5: taxing impact. But

[0:42:13] Voice 4: as a result of that conversation,

[0:42:16] Voice 4: so we did

[0:42:18] Voice 4: have quite a bit of dialogue about a

[0:42:22] Voice 4: policy advisor position.

[0:42:27] Voice 4: Made a resolution that the ITC considers the funding of that

[0:42:31] Voice 4: auxiliary position role for 2025-26 is critical to support

[0:42:35] Voice 4: ongoing intergovernmental policy work that it requests that a portion of that advisory position

[0:42:41] Voice 4: be dedicated to the Conservancy's engagement for First Nations. We really need support

[0:42:47] Voice 4: to ensure there's a continuous relationship building happening throughout the engagement

[0:42:55] Voice 4: process for the considering the Conservancy's mandate and a renewed five-year plan. So that's

[0:43:04] Voice 4: further, we said, okay, since there's, you know,

[0:43:06] Voice 4: costs are going up and up, we've deprioritized

[0:43:11] Voice 4: and said that the $3,000 increase to board training could be deprioritized for its fiscal.

[0:43:19] Voice 4: So, anyway, that's all going forward to potentially amend the budget. Requests from

[0:43:26] the Conservancy, and further, in

[0:43:28] Voice 4: regards to the request to the province to review

[0:43:31] Voice 4: to review the trust act and legislation.

[0:43:35] Voice 4: The board considered that it would like chair Smith

[0:43:39] Voice 4: to write on behalf of the board to trust council,

[0:43:43] Voice 4: that it would appreciate consultation on this matter.

[0:43:48] Voice 4: And chair Smith has asked to have about five minutes

[0:43:51] Voice 4: of council to read the letter

[0:43:54] Voice 4: from the conservancy on that matter.

[0:43:57] Voice 4: so we could i think she asked uh alexandra fit that into the agenda potentially

[0:44:05] Voice 4: typically the conservancy chair presents and i don't think we fit that into the um

[0:44:11] Trustee Luckham (probable): yeah in recent history we are now providing opportunity for the conservancy chair to

[0:44:16] Trustee Luckham (probable): address council so if she was just to use a time space for that that would be her choice i think

[0:44:21] Trustee Luckham (probable): yeah

[0:44:21] Voice 14: right so she won't be presenting but just like the chairs of the standing committee she'll

[0:44:26] Voice 14: We still have five minutes to interest, trust, and go.

[0:44:29] Voice 14: It'll

[0:44:30] Voice 4: be on that topic.

[0:44:31] Voice 14: Okay,

[0:44:31] Trustee Luckham (probable): perfect. That's great.

[0:44:33] Voice 4: And that's sort of it.

[0:44:36] Trustee Luckham (probable): Okay. Fantastic.

[0:44:40] Trustee Luckham (probable): I know that we have an adept agreement in our agenda package today,

[0:44:43] Trustee Luckham (probable): and I'm very grateful for the work of the Conservatives.

[0:44:47] Trustee Luckham (probable): Okay.

[0:44:49] Trustee Luckham (probable): You know, I'm just going to reflect for a moment.

[0:44:51] Trustee Luckham (probable): You know, the work of the Executive Committee encompasses a number of roles,

[0:44:54] Trustee Luckham (probable): one of which is administrative in nature.

[0:44:56] Trustee Luckham (probable): we've sort of touched up on some of that already and updating associated local trust committees

[0:45:00] Trustee Luckham (probable): bylaw approval and consideration the next item on our agenda and of course uh trust capital heating

[0:45:06] Trustee Luckham (probable): package preparation is to follow and then further administrative or bylaw federation-wide work will

[0:45:14] Trustee Luckham (probable): follow and so you know we have a full agenda here today and so uh moving to section seven

[0:45:20] Trustee Luckham (probable): that's all right with everybody let's go to the first uh uh significant item here uh

[0:45:27] Trustee Luckham (probable): galley on our island local trust committee bylaw number 283284 request for a decision that's on

[0:45:33] Trustee Luckham (probable): page 25 of your agenda i do want to provide the opportunity for the the chair of the ltc to speak

[0:45:40] Trustee Luckham (probable): and if you wish to engage staff in presenting some of this material i that might be helpful

[0:45:47] helpful? And do

[0:45:50] Trustee Luckham (probable): we have everything we need in order to advance making a decision in this

[0:45:54] Trustee Luckham (probable): particular situation? Over to Tim Peterson to Eliane.

[0:45:58] Voice 11: Tim Peterson Thank you, Chair. This

[0:46:01] Voice 11: is the culmination

[0:46:02] Voice 12: of a project that's started in the previous term. I think it's good to see it coming to

[0:46:12] Voice 12: to this spot here.

[0:46:15] Voice 12: Lots of work.

[0:46:16] Voice 12: We've, of course, had the community information meeting,

[0:46:18] Voice 12: public hearing on this.

[0:46:21] Voice 12: Want to give kudos and respect to Planner Chadwick

[0:46:26] Voice 12: for all of our hard work on this.

[0:46:31] Voice 4: Chadwick or Stockdale?

[0:46:35] Voice 12: Chadwick, I think the heavy lifting on this.

[0:46:38] Voice 12: Stockdale is our island planner,

[0:46:40] Voice 12: but this as I say started in the previous term and planner Chadwick did

[0:46:45] Voice 12: all the heavy lifting here I believe and let's see of course we did receive a

[0:46:53] Voice 12: number of place like correspondence items on this as mentioned earlier in me

[0:46:57] Voice 12: in the meeting here I'll note that since the public hearing there's been a slight

[0:47:09] Voice 12: reordering of the exemptions list so some of the correspondence refers to exemption p

[0:47:16] Voice 12: in the present version it's exception q um just for clarity on that in case there's any confusion

[0:47:23] Voice 12: over that um it's the biggest vigorous uh conversation on that um uh we did have um

[0:47:33] Voice 12: We had a Penelaket Chief Jack at the meeting where the public hearing was held, and a number

[0:47:43] of members of

[0:47:43] Voice 12: the Penelaket Council there as well, and I think I'll turn it over to

[0:47:50] Voice 12: staff there.

[0:47:51] Voice 12: Yeah.

[0:47:53] Trustee Luckham (probable): Yeah, maybe

[0:47:54] Voice 12: I'll just note, so that they don't get lost, there is 12 pieces of correspondence

[0:48:01] funds received

[0:48:02] Trustee Luckham (probable): in correspondence later in our meeting, not as part of this package.

[0:48:08] Trustee Luckham (probable): And that's from Marcus and Forget, Bartlett, Kazuma, Webster, Moses, Hoyt, Arbor, Holmes,

[0:48:16] Trustee Luckham (probable): Gaylor, Buttery, and Webster.

[0:48:18] Trustee Luckham (probable): And I just want to acknowledge and thank those folks for the submission.

[0:48:21] Trustee Luckham (probable): So thank you.

[0:48:22] Trustee Luckham (probable): It's about the planning services.

[0:48:25] Voice 9: Thank you very much, Mr. Chair.

[0:48:27] Voice 9: I'm not going to add too much.

[0:48:28] Voice 9: I would like to take a moment to say that your introductory remarks

[0:48:32] Voice 9: previous to this, Mr. Peterson, about

[0:48:36] Voice 9: being a culmination of the Freshwater Sustainability

[0:48:40] Voice 9: Strategy, implementing his work on the ground in

[0:48:44] Voice 9: Galliano. I'm personally very excited to see this work, this

[0:48:48] Voice 9: new development permit area, protecting groundwater recharge via

[0:48:52] Voice 9: the stage exam. It's curious to a lot of previous work from a lot of

[0:48:56] Voice 9: of our staff. The OCP amendments are pretty straightforward. It's creating some definition

[0:49:01] Voice 9: changes in the new DBA, as I described. Of course, the land use bylaw follows suit,

[0:49:06] Voice 9: changing some definitions. It also has system requirements for new developments and new

[0:49:12] Voice 9: proof of water on subdivision. I think all that is pretty straightforward. All your communications

[0:49:20] Voice 9: have been about the singular exemption that has been drafted into if someone's

[0:49:27] Voice 9: proposing to do work in the development permit area and an exemption would be to

[0:49:32] Voice 9: land owned by a person with federal indigenous status living in their

[0:49:35] Voice 9: traditional living in their traditional territory with proof of

[0:49:46] Voice 9: indigenous family lineage is exempt from that's got a legal opinion the executive committee

[0:49:52] Voice 9: authorized to release a public version of that legal opinion in july 2023 and that's i believe

[0:49:59] Voice 9: attached in some of your correspondence and i don't mind summarizing what it says right now

[0:50:03] Voice 9: and that is that um we don't we're unauthorized to draft bylaws that have certain people sets we

[0:50:10] Voice 9: can't we can have things that exempt different types of people from it so it said yep that's um

[0:50:16] Voice 9: that's true. Therefore, that clause could be invalid. However, the legal opinion also argues

[0:50:22] Voice 9: that due to UNDRIP, that it's feasible that it could be defended that this is Galeano

[0:50:29] Voice 9: local trust community's attempt to implement reconciliation. So I know that Galeano and LTC

[0:50:36] Voice 9: have had a long, thoughtful talk about this. It's not something that they've rushed to,

[0:50:42] Voice 9: and this is their belief that it is doing that um there are other legal opinions uh which i'm

[0:50:47] Voice 9: going to talk about here um that you know would circle around that the topic so happy to have

[0:50:52] Voice 9: that maybe later if you wish to defer for the discussion uh but at this moment before you

[0:50:57] Voice 9: around the staff have recommended um um the recommendations that you have your vote

[0:51:01] Voice 3: okay

[0:51:03] Voice 9: thank you and

[0:51:04] Voice 5: julia um

[0:51:06] Voice 5: i should have mentioned this at the start of the meeting when we were

[0:51:08] Voice 5: talking about agenda apologies there is uh material in the trust council in camera session

[0:51:15] Voice 5: which may have bearing on the decision um so as directors can i said we may wish to defer this

[0:51:22] Voice 5: okay so

[0:51:29] Trustee Luckham (probable): i'll leave that to the vice chairs to have that discussion determination um i

[0:51:35] Trustee Luckham (probable): just want to make a remark and i'll come to you um our obligation executive committee but

[0:51:42] Trustee Luckham (probable): referrals bylaws is that they meet or don't offend um the ocp

[0:51:48] Voice 6: and

[0:51:49] Trustee Luckham (probable): the policy policy statement is

[0:51:52] Trustee Luckham (probable): clearly under redevelopment and and um there are other matters outside the policy statement and

[0:52:02] Trustee Luckham (probable): understood the direct however that's there is a narrow element and so we need to uh if we're

[0:52:12] Trustee Luckham (probable): going to uh as has been suggested by many that we return this to the ltc we need to specify why

[0:52:19] Trustee Luckham (probable): and what it is that they need to do in order to um resolve that am i going outside of the

[0:52:26] Voice 9: if i may mr chair i'd like to add something yeah thank

[0:52:28] Voice 9: you and that is uh the ec's role is not just

[0:52:31] Voice 9: to review the policy statement you may return it for other reasons as per yeah so including

[0:52:36] Voice 9: including financial reasons, which, of course, is what the legal decree.

[0:52:40] Trustee Luckham (probable): Sure, financial accuracy.

[0:52:42] Trustee Luckham (probable): But nonetheless, we need to advise why and what it is that they should consider to bring back to us.

[0:52:48] Trustee Luckham (probable): And so if we're going to return this, we need to be specific.

[0:52:52] Trustee Luckham (probable): Well, it's a little churning and boring.

[0:52:54] Trustee Luckham (probable): So I just want to say that, and I'll go to Vice Chair Elliott for comments.

[0:53:01] Trustee Luckham (probable): so let's have a discussion about this and determine whether or not we want to advance it whether we

[0:53:04] Trustee Luckham (probable): want the promotion of the solar or not i

[0:53:07] Voice 4: have questions about why there are no um implications

[0:53:12] Voice 4: of the recommendation there are probably organizational financial and policy implications

[0:53:18] Voice 4: and so i don't know if there's enough analysis uh yes i understand our responsibility is to

[0:53:26] Voice 4: to consider this, you know, in line with the policy statement

[0:53:31] Voice 4: directives and the Act.

[0:53:35] Voice 4: But this, there is a significant shift here in adding an exemption, and it may not result

[0:53:43] Voice 4: in anything dire.

[0:53:45] Voice 4: And I actually fully support doing something novel and as a test case, and the LPC is behind

[0:53:53] Voice 4: this.

[0:53:53] Voice 4: so i'm not against the principles i'm just um i'm not sure if i would have enough information

[0:54:00] Voice 4: about larger implications um and so would ask if the director has

[0:54:08] Voice 4: thinks that there's anything that could be added for our consideration

[0:54:12] Trustee Luckham (probable): right so on the implications of the recommendation none is what we're addressing as opposed to the

[0:54:18] Trustee Luckham (probable): I could,

[0:54:22] Voice 9: and I would be delighted to. I'm actually going to ask maybe if I can get

[0:54:25] Voice 9: directed more over this. We did have discussion, and this is about, again, it's about the legal

[0:54:30] Voice 9: impact, and then he's a little more salient and concise in his language. Is that okay?

[0:54:37] Voice 7: Yeah, so this is okay if you're out of camera for this bit.

[0:54:40] Voice 7: Exactly.

[0:54:40] Voice 7: Yeah, because the legal opinion that was released to the public can lose to it anyway,

[0:54:47] Voice 7: The worst-case scenario is that somebody would challenge the by-law on the basis that this

[0:54:54] Voice 7: is not a legal thing that the Local Trust Committee can do.

[0:54:59] Voice 7: The Executive Committee then could decide that we are not going to spend money on defending

[0:55:04] Voice 7: that.

[0:55:04] Voice 7: You could let the Local Trust Committee know that if it is challenged, you do not have

[0:55:09] Voice 7: or you don't even have to say, you can just keep in mind

[0:55:14] Voice 1: that this is

[0:55:14] Voice 7: an option to the executive committee

[0:55:16] Voice 7: not to fund it,

[0:55:17] Voice 7: because the defense could cost 30,000 or more dollars

[0:55:21] Voice 7: depending on what the arguments are and how it goes.

[0:55:25] Voice 7: So you would want to consider that, maybe you don't.

[0:55:30] Voice 7: So the bylaw would then go to the court

[0:55:34] Voice 7: with just the proponent making the case before the judge

[0:55:37] Voice 7: and the judge making a decision on that information only without our side of the story and the worst

[0:55:45] Voice 7: case is that that section of the bylaw would be would be seven would be taken out and the rest of

[0:55:52] Voice 7: the bylaw would remain as it is which is a development permit area that applies to everybody

[0:55:58] Voice 7: right so that's really the implication that's the financial aspect now if you decide to defend it

[0:56:04] Voice 7: then yeah there could be some financial uh cost involved there so

[0:56:10] Trustee Luckham (probable): on the financial

[0:56:11] Trustee Luckham (probable): however they have indeed something like this ended up going to court it's actually not

[0:56:17] Trustee Luckham (probable): necessarily due to the bylaws to do with the passing of a development variance permit

[0:56:22] Trustee Luckham (probable): that may be questioned in my mind um that if it's squashed by the courts we would be respond

[0:56:29] Trustee Luckham (probable): could be responsible for payment of the applicant's legal expenses.

[0:56:36] Trustee Luckham (probable): They can be awarded a cost.

[0:56:40] Trustee Luckham (probable): So there would still be an expense to the applicant.

[0:56:43] Voice 9: Okay, just wanted to be clear on that.

[0:56:45] Voice 9: And if I may add one more to that, implications.

[0:56:50] Voice 9: It's, you know, Galliano themselves discussed

[0:56:52] Voice 9: whose territory they felt they were in.

[0:56:54] Trustee Luckham (probable): Yeah.

[0:56:56] Voice 9: Penelaket was, you know, had, I guess, the dull disclaimer.

[0:57:00] Voice 9: I'm sorry if I'm not saying that right.

[0:57:01] Voice 9: No one could add to the meeting voice to him.

[0:57:04] Voice 9: And all the other nations said that were referred to.

[0:57:07] Voice 9: And the deliberate time was spent

[0:57:09] Voice 9: and gave the nations to get their thoughts.

[0:57:13] Voice 9: Okay, thank you for your clarification.

[0:57:15] Voice 12: Yeah, and I just wanted to end,

[0:57:17] Voice 12: it's not so much on the potential of legal challenge.

[0:57:22] Voice 12: Potentially any bylaw could be challenged legally,

[0:57:27] Voice 12: whether or not it has chance of success

[0:57:29] Voice 12: is a different story.

[0:57:30] Voice 12: But different is I just wanted to draw attention to the fact that these bylaws have been referred to municipal affairs,

[0:57:39] Voice 12: forthlands and natural resource operations, transportation infrastructure, CRD, bylaw enforcement,

[0:57:47] Voice 12: and the other local trust areas, and no issues were raised.

[0:57:51] Voice 12: So as far as that end of our referral process goes, I'm satisfied with that.

[0:57:58] Voice 12: and Director Marner mentioned the severability which is something we discussed at the LTC as it's kind of you know lowering the risk of the whole it's not if that exemption is challenged we're not going to throw out the whole bylaw so okay I'll just leave it at that and and I guess if there's a couple of the directors have mentioned if we wanted to defer this till after the in-camera session

[0:58:27] Voice 12: I just wanted to state that I'm fine if that's the desire of the AC.

[0:58:33] Voice 5: Okay. There is information in that in-camera session that is relevant for students.

[0:58:38] Trustee Luckham (probable): So staff advice then is we should defer this until we have the in-camera calls.

[0:58:44] Voice 3: Okay.

[0:58:45] Trustee Luckham (probable): So is there consensus on that? Yes.

[0:58:47] Trustee Luckham (probable): Okay, so then just earlier, yeah, I

[0:58:51] Voice 4: do question page 46. Sorry, it's little months. 46. Yeah. So that the our legislative role is that the bylaw does not expose the untrusted unreasonable expense in the administration or enforcement of the bylaw. So I'm just, again, I would have liked to see this explained in the implication section.

[0:59:16] Voice 4: change. So it's a lot to untangle. We don't necessarily need to have a lot of dialogue.

[0:59:22] Voice 4: I don't, you know, this has been vetted at length by the LTC, but in order to make a

[0:59:27] Voice 4: decision, those implications should be listed right up front and saying that it's staff's

[0:59:33] Voice 4: advice that, you know, we would have a choice not to defend that bylaw or, you know, that

[0:59:39] Voice 4: should just be explained up front.

[0:59:40] Voice 4: that's all i'm saying no

[0:59:46] Voice 7: just if you're going to postpone a decision uh keep in mind there's

[0:59:53] Voice 7: a 30-day limit uh for you to make a decision okay i think we're just

[0:59:58] Trustee Luckham (probable): gonna defer to our athlete

[1:00:00] Voice 7: That's fine, yeah.

[1:00:02] Trustee Luckham (probable): And so by general consent, I think I'm just gonna say

[1:00:07] Trustee Luckham (probable): that item 7.1 be deferred until after the closed session,

[1:00:13] Trustee Luckham (probable): which is at item 14 at the very end of RMC.

[1:00:16] Trustee Luckham (probable): It might be seemed reasonable to others

[1:00:21] Trustee Luckham (probable): to perhaps advance that in camera session

[1:00:24] Trustee Luckham (probable): in order to facilitate that.

[1:00:26] Trustee Luckham (probable): But I would suggest that maybe we reflect on that

[1:00:28] Trustee Luckham (probable): in the moment and address the remaining items in the uh file for approval and then if there was an

[1:00:34] Trustee Luckham (probable): interest in advancing the encounter session and no concerns about doing that then i would entertain

[1:00:39] Trustee Luckham (probable): that as an idea is that reasonable to everybody okay so then yeah so 7.1 deferred until we return

[1:00:49] Trustee Luckham (probable): from the in-camera session whatever that might be so i'm going to go to 7.2 the one beyond local

[1:00:55] Trustee Luckham (probable): trust in the housing agreement bylaw number 178 request for decision and again i'm going to turn

[1:01:00] Trustee Luckham (probable): to the chair to introduce it and then we'll go to staff for any additional remarks if you wish

[1:01:06] Trustee Luckham (probable): and then we'll have a decision here so david bond no sorry tim peterson of course

[1:01:12] Voice 12: yes

[1:01:13] Voice 12: uh thank you chair um delighted to uh to have this on our agenda today and i i know that the

[1:01:19] Voice 12: the Hornby Island community is very pleased to have this advancing.

[1:01:26] Voice 12: I think the staff report's fairly straightforward.

[1:01:33] And the housing agreement is also fairly straightforward.

[1:01:41] So

[1:01:41] Voice 12: I will turn it over to staff if there's anything to add.

[1:01:47] Voice 9: Anything to add?

[1:01:47] Voice 9: I'll just say one thing.

[1:01:49] Voice 9: I did have the pleasure of going to UBC for one day, and this is the only issue that came

[1:01:53] Voice 9: back to me as being problems asking us to do.

[1:01:56] Voice 9: Okay.

[1:01:56] Voice 9: Okay.

[1:01:57] Voice 11: So,

[1:01:58] Voice 12: do you want to make a motion, Tim?

[1:01:59] Voice 12: I do.

[1:02:00] Voice 12: I move that the Islands Trust Executive Committee approve Hornby Island Local Trust Committee

[1:02:04] Voice 12: Bylaw No. 178, cited as Hornby Island Local Trust Committee Housing Agreement Bylaw No.

[1:02:10] Voice 12: 178-2024, in accordance with Section 27 of the Islands Trust Act.

[1:02:16] Trustee Luckham (probable): Thank you, Tim.

[1:02:17] Trustee Luckham (probable): Do I have a seconder?

[1:02:19] Trustee Luckham (probable): David Maughan, thank you. Is there any discussion on this file?

[1:02:24] Trustee Luckham (probable): Yay.

[1:02:26] Trustee Luckham (probable): Okay, so then I'm going to call the vote with that. All those in favour?

[1:02:32] Trustee Luckham (probable): So that carries unanimously, and yay indeed.

[1:02:36] Trustee Luckham (probable): Thank you to everybody. Go Hornby!

[1:02:40] Trustee Luckham (probable): Let's go to 7.3. Bowen Island Municipality

[1:02:44] Trustee Luckham (probable): Land Use By-law No. 670, Request for

[1:02:48] Trustee Luckham (probable): for decision. I think I'm just going to go directly to Stephane Cermak.

[1:02:54] Trustee Luckham (probable): I'm

[1:02:54] Voice 13: just going to pop down the hall and get Jason to come.

[1:02:56] Trustee Luckham (probable): He's in the meeting. Oh, he's in the

[1:02:58] Voice 13: meeting. Okay, perfect.

[1:03:00] Trustee Luckham (probable): There's Jason. Good morning, Jason. Thank you for joining us.

[1:03:03] Trustee Luckham (probable): Good morning, everybody.

[1:03:04] Trustee Luckham (probable): Your excellent work across the Federation and the Rhode Island municipality. Over to you.

[1:03:10] Voice 1: Thank you very much, sir. I am just down the hall. You can probably hear my voice echoing

[1:03:14] Voice 1: down the hallway anyways so but um this is a fairly simple bylaw amendment coming to us from

[1:03:20] Voice 1: bowen island municipality the purpose of this uh bylaw amendment is to update their land use bylaw

[1:03:26] Voice 1: to reduce the automobile parking requirement for affordable multi-unit housing developments there

[1:03:33] Voice 1: the reduction is anywhere from one space per unit to two spaces per unit and they want to bring that

[1:03:39] Voice 1: down to 0.5 automobile parking spaces per unit this is part of their overall

[1:03:47] Voice 1: strategy related to their housing accelerator fund grant from the Canadian

[1:03:52] Voice 1: Mortgage Housing Federation where in they promised to undertake a number of

[1:03:59] Voice 1: steps to improve their bylaws in the hopes of stimulating the development of

[1:04:04] Voice 1: greater affordable housing on the island this bylaw also updates their definition

[1:04:09] Voice 1: of affordable housing to better align with the definition that is in their official community

[1:04:14] Voice 1: plan. Staff have assessed the proposed bylaw amendment against the island's trust policy

[1:04:19] Voice 1: statement and finds that it is consistent with that document and have recommended to executive

[1:04:24] Voice 1: committee that you advise Bowen Island Municipality that that is indeed the case. Thank you.

[1:04:29] Trustee Luckham (probable): Great. Thank you very much. Any questions for the planner? Somebody would like to make a motion.

[1:04:38] Trustee Luckham (probable): Tim Peterson just

[1:04:39] Voice 12: more of a comment really in the section on page 85 I

[1:04:45] Voice 12: realize this is parking spots but I'm always a little disappointed when I see

[1:04:51] Voice 12: things that say the staff report didn't indicate does not indicate that any

[1:04:56] Voice 12: first Nations engagement occurred that's just I'm always disappointed to read

[1:05:04] Voice 12: something like that so just wanted to identify that and that's it okay

[1:05:13] Voice 3: over

[1:05:15] Trustee Luckham (probable): to you about chair

[1:05:17] Trustee Luckham (probable): allen i

[1:05:18] Voice 4: move that executive committee advise bowen island municipality that bylaw number

[1:05:21] Voice 4: 670 said it is bowen island municipality land use bylaw number 57 2002 amendment bylaw number 607

[1:05:31] Voice 4: 2024 is not contrary to or invariance with the abstract policy statement

[1:05:36] Trustee Luckham (probable): very good and you did

[1:05:38] Trustee Luckham (probable): did say 670 did you 670 okay

[1:05:41] Voice 3: um

[1:05:42] Trustee Luckham (probable): then uh that's seconded by david maude is there any further

[1:05:46] Trustee Luckham (probable): discussion all right so then i'm going to call the vote all those in favor

[1:05:51] Trustee Luckham (probable): that carries unanimously thank you very much

[1:05:57] Trustee Luckham (probable): jason and um and good luck to bone island municipality with their work at creating

[1:06:01] Trustee Luckham (probable): affordable housing too. So that's fantastic. Okay. We're now about to go into trust council

[1:06:09] Trustee Luckham (probable): initiated work. I'm going to suggest we have a 10 minute break and consideration of whether we

[1:06:15] Trustee Luckham (probable): want to go into in-camera. We'll return from the break and we'll continue on until noonish or mid

[1:06:22] Trustee Luckham (probable): noonish. And hopefully we get through a significant amount of the agenda. All right. So let's just

[1:06:28] Trustee Luckham (probable): recess for 10 minutes so we'll come back at 10 35.

[1:06:32] Voice 3: great okay welcome back everybody

[1:18:04] Trustee Luckham (probable): um

[1:18:06] Trustee Luckham (probable): so what's next on our agenda is executive committee project again 104 and that runs through

[1:18:12] Trustee Luckham (probable): uh two other items here before we get to um the council meeting preparations much later in the

[1:18:25] Trustee Luckham (probable): agenda but i just want to ask if there's any reflection about addressing the in-camera items

[1:18:30] Trustee Luckham (probable): right now. So can I get somebody to make a motion to that? It's on your

[1:18:34] Trustee Luckham (probable): agenda. And staff, are you okay with that? You're ready to

[1:18:38] Trustee Luckham (probable): segue into in-camera? Okay.

[1:18:40] Trustee Luckham (probable): And we'll probably be

[1:18:42] Trustee Luckham (probable): half an hour, maybe more, on this amendment for public.

[1:18:47] Voice 12: Okay. I move that the meeting be closed to the public subject to section

[1:18:54] Voice 12: 91CG and I

[1:18:55] Voice 12: of the Community Charter in order to consider matters related to

[1:18:59] Voice 12: employee relations litigation affecting the island's trust that receipt of advice to the

[1:19:05] Voice 12: subject solicitor required privilege and that the interim chief administrative officer and director

[1:19:11] Voice 12: of legislative and information services attend the meeting moved

[1:19:14] Trustee Luckham (probable): by the seconder david thank you

[1:19:17] Trustee Luckham (probable): um all those in favor and carries so we'll lower the cone silence just any other staff you need

[1:19:24] Trustee Luckham (probable): to get into the meeting or no just go yeah

[1:19:27] Voice 3: i need some time just to stop the yep there we go okay

[1:19:38] Trustee Luckham (probable): um welcome back everybody um um thank you for uh returning uh with us here for the um public

[1:19:49] Trustee Luckham (probable): meeting of the executive committee today and uh just acknowledge i'm grateful to live and work

[1:19:55] Trustee Luckham (probable): here in a beautiful sunny day in Coast Salish Territory and we return from an

[1:20:02] Trustee Luckham (probable): in-camera session and the only rise report I'm going to advise you is that

[1:20:07] Trustee Luckham (probable): we advanced the closed quarterly meeting agenda materials to Council and adopted

[1:20:13] Trustee Luckham (probable): the minutes of October the 30th so that concludes the in-camera session so we

[1:20:23] Trustee Luckham (probable): We held the in-camera session a little bit earlier than anticipated

[1:20:28] Trustee Luckham (probable): because of some materials that we wanted to see

[1:20:33] Trustee Luckham (probable): with respect to a decision associated with 7.1.

[1:20:36] Trustee Luckham (probable): We have some staff advice on some promotion that you asked about

[1:20:42] Trustee Luckham (probable): and would like to come back to 7.1.

[1:20:46] Trustee Luckham (probable): Or maybe I'll just turn out of respect to the chair of the LTC

[1:20:49] Trustee Luckham (probable): that asks you what would you like to consider with respect to this final request for decision?

[1:21:00] Voice 11: Thank you, Chair.

[1:21:02] Voice 11: I think that we could use a bit more information.

[1:21:14] Voice 12: And so I would propose that we would hold a request to scheduling of a special meeting.

[1:21:21] Voice 12: That would be before the deadline.

[1:21:23] Voice 12: line. And we

[1:21:29] Voice 12: require some more staff advice in particular with

[1:21:31] Voice 12: discussions with the track.

[1:21:34] Trustee Luckham (probable): And so we have the luxury

[1:21:35] Trustee Luckham (probable): of some time for the 30-day period to exercise that.

[1:21:39] Trustee Luckham (probable): So I think there are two motions that we're recommending.

[1:21:43] Voice 12: So one

[1:21:44] Voice 12: of the recommended motions is around legal advice. And

[1:21:49] Voice 12: it's up to this committee to decide if that's

[1:21:53] Voice 12: something we want to pursue or not.

[1:21:56] Voice 12: Why

[1:21:58] Voice 4: don't we put them on the floor and then have debate?

[1:22:01] Voice 12: If you wish.

[1:22:03] Voice 12: The thing is, personally, I'm not

[1:22:09] Voice 12: sure that obtaining further legal advice

[1:22:12] Voice 12: is necessary, so I'm not advocating for that.

[1:22:17] Voice 6: Okay.

[1:22:18] Voice 12: So somebody want to make a motion?

[1:22:21] Voice 12: I'd be happy to make a motion that

[1:22:23] Voice 12: that executive committee postponed consideration

[1:22:26] Voice 12: of proposed Galeano Island Local Trust Committee bylaws

[1:22:31] Voice 12: 283 and 284 to a special meeting

[1:22:35] Voice 12: to be held by Zoom

[1:22:41] Voice 12: prior to the deadline of December 15th.

[1:22:45] Voice 12: Yeah.

[1:22:46] Voice 12: Great.

[1:22:47] Voice 12: And that leaves some leeway to the scheduling.

[1:22:50] Voice 4: Before Sunday,

[1:22:51] Voice 7: I'm sorry Ash.

[1:22:53] Voice 7: Yeah, if you don't specify the date and time now, we'll have to do that by resolution without meeting further on.

[1:22:58] Voice 7: You need to specify a time issue. So you can do this, but we'll have to do another resolution once we have a date and time.

[1:23:08] Trustee Luckham (probable): Well, we don't have the

[1:23:09] Trustee Luckham (probable): ability to look at our calendars and figure that out in this space, so

[1:23:12] Voice 5: we'll

[1:23:14] Trustee Luckham (probable): keep doing our own.

[1:23:15] Voice 12: Yeah, that's fine. I'll let you know that.

[1:23:17] Voice 12: No, that's the reason why I'm thinking about consideration.

[1:23:20] Voice 12: I also want to put undue stress by trying to pick a date.

[1:23:22] Voice 12: advice

[1:23:23] Trustee Luckham (probable): elliot you have something before we second it and

[1:23:26] Voice 4: then we wanted to invite um

[1:23:29] Voice 4: staff who were involved in development in the planning process and had conversation

[1:23:38] Voice 4: not like a presentation was that understood

[1:23:44] Trustee Luckham (probable): yeah

[1:23:45] Voice 4: did you put it in the motion understood do

[1:23:48] Trustee Luckham (probable): we need it in the motion it'd be very helpful

[1:23:50] Trustee Luckham (probable): Okay. So let's add that language, if you don't mind, Tim.

[1:23:55] Trustee Luckham (probable): And let's read it out loud again so that our defender has it.

[1:24:01] Voice 9: It's on the screen.

[1:24:02] Voice 9: Oh, go to here, Tim.

[1:24:06] Voice 11: Yeah, that the Executive Committee postpone consideration of the rules

[1:24:10] Voice 11: to oppose Galliano Island Local Trust Committee bylaws 283 and 284

[1:24:18] Voice 11: to a special meeting to be held.

[1:24:20] Voice 11: prior to the deadline of December 15th, and that planning staff that have been in conversation

[1:24:41] Voice 11: with the

[1:24:42] Voice 11: tribe on

[1:24:44] Voice 3: this issue have been invited to attend.

[1:24:49] Voice 3: Okay. Is that satisfactory? No concerns from staff?

[1:24:57] Trustee Luckham (probable): Then I'll look for a seconder.

[1:25:01] Trustee Luckham (probable): David Maughan, thank you. Any discussion?

[1:25:08] Trustee Luckham (probable): So,

[1:25:09] Voice 4: my concerns are still that we do not have enough information, as somebody who's not been part of this process, about the organizational implications.

[1:25:21] Voice 4: patients. And so I'd like to see more from the directors responsible for giving advice on

[1:25:32] Voice 4: legal implications. That's the first thing. I think executive committee, I personally want a

[1:25:46] Voice 4: chance to review the materials a little bit more in depth and then be able to give a good reason.

[1:25:51] Voice 4: I have not made up my mind

[1:25:54] Voice 4: by any means

[1:25:55] Voice 4: but there's a lot to consider here

[1:25:57] Voice 4: and it's not

[1:26:00] Voice 4: a decision we can take lightly

[1:26:02] Voice 4: because it does have larger

[1:26:04] Voice 4: organizational ramifications

[1:26:05] Voice 4: what I'm unclear about is

[1:26:07] Voice 4: I really need to know what

[1:26:09] Voice 4: BC's responsibility to consider

[1:26:12] Voice 4: so the boundaries of that

[1:26:15] Voice 4: and

[1:26:17] Voice 4: the legal opinion

[1:26:19] Voice 4: the publicly released legal opinion

[1:26:21] Voice 4: appears ambiguous

[1:26:21] Voice 4: ambiguous a little bit yes okay

[1:26:24] Trustee Luckham (probable): so I think that in context of the motion we have on the floor

[1:26:28] Trustee Luckham (probable): it's great that's great so let's advance that and I think a second motion to address what you want

[1:26:34] Trustee Luckham (probable): us to capture is necessary sure fair enough so this has been moved and seconded motion on the

[1:26:42] Trustee Luckham (probable): floor all those in favor that carries unanimously okay um sorry for putting on the spot do you have

[1:26:50] Trustee Luckham (probable): some wording for a motion or should we come back?

[1:26:56] Voice 4: Well the legal opinion we

[1:27:02] Voice 4: have, it does describe the local government's authority to specify

[1:27:08] Voice 4: exemptions. So

[1:27:10] Trustee Luckham (probable): the opinion that's in the public?

[1:27:11] Voice 4: So the opinion that's on the

[1:27:12] Voice 4: public realm to specify exemptions are under the development permit scheme. What

[1:27:19] Voice 4: What I'm not clear on is whether reconciliation and the duty to uphold the ongoing relationship

[1:27:31] Voice 4: building that is necessary for land use planning in the trust area also must be considered

[1:27:41] Voice 4: by executive committee because it's not in our policy statement because it was so long

[1:27:52] Voice 4: ago drafted and yet we have a reconciliation declaration we're moving

[1:27:58] Voice 4: to better but yet we don't have those agreements with First Nations that would

[1:28:01] Voice 4: say okay we need to bring those consider into our land use planning so the

[1:28:08] Voice 4: challenge is that the the legal the publicly released legal opinion is there

[1:28:14] Voice 4: are two potential arguments in favor that all legislation must be construed

[1:28:19] Voice 4: it as being consistent with UNDRIP, and there might be some support in UNDRIP for the proposed

[1:28:24] Voice 4: exemption. So I would want to clarify whether EC would be justified considering this alliance

[1:28:38] Voice 4: with the policy statement. So actually, no, this is the second English case might be open to the

[1:28:45] Voice 4: LTC to interpret the Local Government Act as authorizing the proposed exemption. I don't know.

[1:28:51] Voice 4: We need a, I don't know.

[1:28:56] Trustee Luckham (probable): Yeah, so can, I think maybe let's pause on this

[1:28:59] Trustee Luckham (probable): and just can think about that while we're doing multitasking

[1:29:02] Trustee Luckham (probable): and come back to a motion to further advance this.

[1:29:08] Trustee Luckham (probable): We made it clear at this point that we're deferring,

[1:29:14] Trustee Luckham (probable): yeah, we postponed the decision until a future meeting.

[1:29:18] Trustee Luckham (probable): And if we need some additional information,

[1:29:21] Trustee Luckham (probable): let's get that figured out.

[1:29:23] Trustee Luckham (probable): And there

[1:29:25] Voice 5: is a proposed motion.

[1:29:27] Voice 5: that's been crafted.

[1:29:29] Voice 5: Yeah,

[1:29:29] Trustee Luckham (probable): well, there is a proposed motion.

[1:29:31] Voice 5: It's too specific.

[1:29:33] Voice 5: The Executive Committee could just seek

[1:29:34] Voice 5: additional legal advice on

[1:29:37] Voice 5: the exemption in this bylaw.

[1:29:38] Voice 4: I'm not

[1:29:39] Voice 4: content with that.

[1:29:41] Voice 4: It needs to be a very specific

[1:29:43] Voice 4: request, and I'm not

[1:29:44] Voice 4: understanding.

[1:29:47] Voice 4: This is such a messy

[1:29:49] Voice 4: story.

[1:29:50] Voice 4: It

[1:29:51] Trustee Luckham (probable): is not black

[1:29:53] Trustee Luckham (probable): and white.

[1:29:54] Voice 4: Because my question is not about

[1:29:55] Voice 4: whether it's in the jurisdiction of the local trust committee the local trust

[1:30:00] Voice 4: has decided that the recognition of Aboriginal rights

[1:30:03] Voice 4: advances the object of the trust? Apparently.

[1:30:07] Voice 4: Right? Or that it's supported by this

[1:30:10] Voice 4: bylaw, at least. Does executive committee...

[1:30:20] Trustee Luckham (probable): Somebody earlier on articulated that. Is this

[1:30:24] Trustee Luckham (probable): within the jurisdiction of the authority of the executive committee on behalf of council?

[1:30:29] Trustee Luckham (probable): That strikes me as where the essence of this

[1:30:36] Trustee Luckham (probable): Is that the advice that we want is, yeah, it's part of the equation, which is why it's not black and white.

[1:30:46] Voice 12: Tim?

[1:30:47] Voice 12: So I think there's two things.

[1:30:48] Voice 12: One is further legal information or advice.

[1:30:52] Voice 12: Then the other thing, which I think I thought I heard Mr. Elliott mention, was around further information from directors about the implications for the organization.

[1:31:06] Voice 12: Yes.

[1:31:07] Voice 12: I

[1:31:07] Voice 4: would expect that to come back.

[1:31:10] Voice 12: Yeah. Okay. So, I mean, because that and legal advisor, not

[1:31:15] Trustee Luckham (probable): the same thing.

[1:31:16] Trustee Luckham (probable): Actually, I would say the other thing is just doesn't have to be an omnibus motion.

[1:31:20] Trustee Luckham (probable): You can actually make a motion that says we want more information about the organizational financial impacts.

[1:31:27] Trustee Luckham (probable): And then if there's something else, admittedly, that might be cumbersome, but at least it would help us get to a place beyond where we are.

[1:31:36] Trustee Luckham (probable): partner um

[1:31:41] Voice 4: anybody our responsibility is to determine whether this bylaw proposed bylaw

[1:31:51] Voice 4: upholds the object of the trust what is unclear is whether council has determined

[1:32:01] Voice 4: presently that the object includes unique amenities that include individual aboriginal rights

[1:32:11] Voice 4: does the executive committee have the jurisdiction

[1:32:19] Voice 4: to approve what appears to be

[1:32:23] Voice 4: outside of the defined unique amenities

[1:32:26] Voice 4: as described by the policy statement

[1:32:28] Voice 4: in existence right now?

[1:32:31] Voice 3: Exactly.

[1:32:32] Voice 3: If you're not asking for an answer, I don't know.

[1:32:37] Voice 3: Well, that would be the legal question for me.

[1:32:41] Trustee Luckham (probable): But I think maybe

[1:32:43] Voice 5: we have that.

[1:32:44] Trustee Luckham (probable): I don't know if

[1:32:45] Voice 5: it's inside or outside,

[1:32:55] Voice 4: it's able

[1:32:57] Trustee Luckham (probable): to...

[1:32:59] Trustee Luckham (probable): Dave, do you have some help here?

[1:33:02] Voice 7: Yeah, I think I know where you're going.

[1:33:03] Voice 7: I think the question really when it comes to the policy statement,

[1:33:09] Voice 7: is it contrary to what Burns said or not?

[1:33:11] Voice 7: That's it, right?

[1:33:14] Voice 7: So that's one piece of what you're looking at.

[1:33:16] Voice 7: the other piece as i said is you can consider other things yeah and i think the other piece then

[1:33:24] Voice 7: is what is the implications for the islands trust if this battle goes ahead and you know so you

[1:33:33] Voice 7: might want to ask us to come back with those implications and part of that we might seek

[1:33:37] Voice 7: some legal advice to help us to provide that such as your potential liability cost-wise

[1:33:44] Voice 7: or another

[1:33:46] Voice 7: exposure that we haven't really thought

[1:33:48] Voice 7: about here. So that's one thing.

[1:33:50] Voice 7: But to get back to your question,

[1:33:54] Voice 7: it's kind of

[1:33:55] Voice 7: hard. I don't know how a lawyer would answer

[1:33:56] Voice 7: that, because

[1:33:59] Voice 7: we'd have to go back

[1:34:01] Voice 7: to the policy statement, the current one

[1:34:03] Voice 7: that you have.

[1:34:04] Voice 7: I think they would say, yeah, you've got the jurisdiction,

[1:34:08] Voice 7: but it's

[1:34:09] Voice 7: your interpretation of how

[1:34:11] Voice 7: well does this fit the current policy

[1:34:13] Voice 7: statement. And you are

[1:34:15] Voice 7: authorized to do that if the trust committee disagrees with you they have the option to then

[1:34:20] Voice 7: go to trust council i'm not sure i'm helping yeah

[1:34:24] Trustee Luckham (probable): well you have a little bit i think because

[1:34:26] Trustee Luckham (probable): i can't help but wonder so is the real question here is the policy statement part is reasonably

[1:34:31] Trustee Luckham (probable): clear we have something of an answer on that um there is about there is also about uh

[1:34:37] Trustee Luckham (probable): our tailoring regulation to a particular select group of people,

[1:34:44] Trustee Luckham (probable): that's not allowed.

[1:34:47] Trustee Luckham (probable): But ultimately, at the end of the day,

[1:34:49] Trustee Luckham (probable): if we equate our DRIPA commitment and our reconciliation action plan

[1:34:57] Trustee Luckham (probable): as equivalencies in policy,

[1:34:59] Trustee Luckham (probable): the commitments that council has made,

[1:35:03] Trustee Luckham (probable): does making this decision offend the commitment or the reconciliation action

[1:35:12] Voice 7: and that might be a question yeah yeah

[1:35:15] Trustee Luckham (probable): so i'm just positing that as looking for the avenue of

[1:35:20] Trustee Luckham (probable): pursuit in order for us to support or not of support the work

[1:35:26] Trustee Luckham (probable): which we are undertaking on

[1:35:29] Voice 3: behalf of council however undrip is

[1:35:35] Voice 4: about collective rights and a reconciliation action plan

[1:35:40] Voice 4: and reconciliation principles are not the same as defining the criteria for development permit area

[1:35:50] Voice 4: so we kind of went going around this circle of going what is applicable to this bylaw what are

[1:35:59] Voice 4: are the criteria by which executive,

[1:36:02] Voice 4: this is my concern right now,

[1:36:03] Voice 4: what does executive committee need to consider?

[1:36:06] Voice 4: Me, we only have three things.

[1:36:08] Voice 4: Policy statement, is it a contrary to our variance?

[1:36:10] Voice 4: No.

[1:36:12] Voice 4: There's nothing in our policy statement

[1:36:14] Voice 4: that refers to Indigenous people having a say over.

[1:36:21] Voice 4: So it's silent on that point.

[1:36:24] Voice 4: We can't actually turn it back because it's inconsistent

[1:36:28] Voice 4: or contrary to the policy statement.

[1:36:29] Voice 4: so that is out secondly is there what was the second organizational

[1:36:35] Voice 4: and financial

[1:36:39] Voice 4: implications which yes we're going to have to ask staff to do some work on this because it's

[1:36:49] Voice 4: not clear what the organization and potential financial implications are there may be needed

[1:36:54] Voice 4: a legal opinion something around the interpretation of individuals and their rights

[1:37:04] Voice 4: as aboriginal or as indigenous peoples connected to land being considered in a unique

[1:37:15] Voice 4: light that deserves an exemption so the ltc is satisfied on that the first nation's engagement

[1:37:33] Voice 4: But are we going to lead council to be into a much more risky legal position because we

[1:37:46] Voice 4: included consideration of Indigenous persons' rights as a criteria for a land use planning

[1:37:53] Voice 4: development permit area?

[1:37:56] Voice 3: It's about us taking on that risk.

[1:37:58] Voice 3: I

[1:38:07] Voice 12: have a question.

[1:38:07] Voice 12: a potential motion that maybe I'll just put on the floor and then

[1:38:12] Voice 12: see how that goes about the provision of further information

[1:38:17] Voice 12: if this is helpful. So

[1:38:19] Voice 11: I will move that

[1:38:20] Voice 11: Executive Committee request further information from

[1:38:25] Voice 11: staff regarding organizational and

[1:38:31] Voice 3: financial implications. And legal. Organizational,

[1:38:39] Voice 12: financial, and legal implications

[1:38:42] Voice 12: of approval of

[1:38:44] Voice 11: Galliano-Ohio Local Trust Committee bylaws 283 and 284.

[1:38:53] Voice 3: Okay. One moment. Is that

[1:38:58] Trustee Luckham (probable): specific enough? Yes. Okay. Do I have a seconder?

[1:39:02] Trustee Luckham (probable): I second.

[1:39:03] Trustee Luckham (probable): Two seconders. So that's good. So Toby, I'll take your second to hear it.

[1:39:08] Trustee Luckham (probable): And we'll get it on the screen there. Any further

[1:39:12] Voice 3: discussion? Potential amendment?

[1:39:18] Voice 3: Yes, sorry. And

[1:39:23] Voice 4: that staff, you know, we endorse staff acquiring a legal opinion if it's necessary

[1:39:30] Voice 4: to do so.

[1:39:32] Voice 7: Is that implicit?

[1:39:33] Voice 4: That's implicit.

[1:39:34] Voice 4: That is?

[1:39:34] Voice 4: Yeah.

[1:39:35] Voice 4: Okay.

[1:39:35] Voice 7: That's the only way we can get legal advice.

[1:39:37] Voice 7: Great.

[1:39:39] Voice 4: Is that enough?

[1:39:41] Voice 3: That's correct.

[1:39:42] Trustee Luckham (probable): Anything further?

[1:39:45] Voice 3: All

[1:39:46] Trustee Luckham (probable): those in favor?

[1:39:48] Trustee Luckham (probable): That carries unanimously.

[1:39:50] Trustee Luckham (probable): Thank you.

[1:39:51] Trustee Luckham (probable): Thank you.

[1:39:51] Trustee Luckham (probable): Thank you.

[1:39:52] Voice 4: You're not there. Thank you.

[1:39:53] Trustee Luckham (probable): Well, thank you, everybody.

[1:39:55] Trustee Luckham (probable): This has been an enlightening conversation.

[1:39:59] Trustee Luckham (probable): Sure.

[1:40:02] Trustee Luckham (probable): And, you know, in many respects,

[1:40:05] Trustee Luckham (probable): thank you, Galeano Island Local Trust Committee,

[1:40:08] Trustee Luckham (probable): for bringing this question to us

[1:40:09] Trustee Luckham (probable): because it's helping us lead the way in these conversations.

[1:40:16] Trustee Luckham (probable): Let us continue.

[1:40:17] Trustee Luckham (probable): I think this brings us now to Section 8.

[1:40:21] Trustee Luckham (probable): I'd like your attention so that there would be some amendments

[1:40:23] Trustee Luckham (probable): And an addendum also with a number of Section 8 items.

[1:40:31] Trustee Luckham (probable): And 8.11, as it's nothing in executive, 8.12, trust area services.

[1:40:39] Trustee Luckham (probable): We have 8.2.1, December 12th Committee of the Whole Agenda discussion, verbal.

[1:40:47] Trustee Luckham (probable): Who's bringing that one?

[1:40:49] Trustee Luckham (probable): Director Freighter, you're bringing that one forward.

[1:40:51] Trustee Luckham (probable): It's just a verbal discussion.

[1:40:54] Trustee Luckham (probable): Who's chairing that meeting?

[1:40:56] Trustee Luckham (probable): David Maughan. Okay, thank you.

[1:40:58] Trustee Luckham (probable): I'm

[1:41:00] Voice 3: sorry, I'm just catching up.

[1:41:01] Voice 3: Yeah, it's all right.

[1:41:07] Voice 13: What's the number of the item, Ma?

[1:41:08] Voice 14: 8.1.2.1.

[1:41:12] Voice 14: It's just on the cover because there's no attention.

[1:41:15] Voice 14: Yeah.

[1:41:20] Voice 14: 8.1.2.1.

[1:41:26] Voice 13: I'm trying to remember what we were discussing.

[1:41:28] Voice 13: I've got Jason Eamons on the line here, too.

[1:41:32] Voice 13: Essentially, what are you going to discuss with you?

[1:41:33] Voice 13: Oh, looking. We're

[1:41:35] Voice 14: going to bring the agenda to the December.

[1:41:37] Voice 13: Yeah, that's right. In terms of

[1:41:37] Voice 13: timing, that's what we're discussing. We are proposing that we bring it to you in the executive

[1:41:42] Voice 13: committee meeting prior to council meeting. So that one you have directly in advance. Noting

[1:41:48] Voice 13: Chair Leckham's comments earlier that you really don't like having matters of substance right

[1:41:53] Voice 13: before council. However, there's a significant amount of administrative work that goes into

[1:41:57] Voice 13: setting up a special meetings. So we wondered in this instance, if the approval of the committee

[1:42:01] Voice 13: of the whole agenda could fit in that meeting so we were seeking your views on that um

[1:42:07] Trustee Maude: a wholehearted

[1:42:08] Trustee Maude: yes i'm okay with it yeah

[1:42:12] Trustee Maude: bring it on

[1:42:14] Voice 13: okay thank you you

[1:42:16] Trustee Luckham (probable): don't need a motion on

[1:42:17] Voice 13: behalf of staff

[1:42:18] Voice 13: thank you for that indulgence well it's reality check we will be speaking with vice chair mod

[1:42:24] Voice 13: our acting chair mod of the beautiful in advance of that agenda finalization to just check in on

[1:42:29] Voice 13: any preference there might be in terms of how we

[1:42:31] Voice 13: administer that meeting.

[1:42:33] Trustee Luckham (probable): It's not necessarily

[1:42:34] Trustee Luckham (probable): substantive because the continuation

[1:42:36] Trustee Luckham (probable): of the ongoing conversation.

[1:42:37] Trustee Luckham (probable): It

[1:42:38] Voice 13: is, and in addition, we are preparing

[1:42:40] Voice 13: a briefing or more as we manage

[1:42:42] Voice 13: to do it about some of the questions

[1:42:44] Voice 13: that have been asked of staff to provide that advice back.

[1:42:48] Trustee Luckham (probable): So that's good.

[1:42:50] Trustee Luckham (probable): I'm going to go to

[1:42:51] Trustee Luckham (probable): 8.1.2.2,

[1:42:54] Trustee Luckham (probable): which

[1:42:55] Trustee Luckham (probable): gives me great pleasure to

[1:42:57] Trustee Luckham (probable): ask the NAPTEC fee sponsorship

[1:42:59] Trustee Luckham (probable): request from Doris McCarty, NAPTEP, North Pender Island, a request for decision be advanced.

[1:43:05] Trustee Luckham (probable): Is there anything you'd like to make remarks? So then I would look for the North Pender

[1:43:11] Trustee Luckham (probable): chair to make a motion.

[1:43:13] Trustee Maude: I will move the executive committee approved financial sponsorship

[1:43:15] Trustee Maude: of $450 for the National Area Protection Tax Exemption Program application NPNAP 2024.1

[1:43:25] Trustee Maude: one, Doris McCarty, North Bender Island.

[1:43:28] Trustee Luckham (probable): I'm moved to have a seconder.

[1:43:30] Trustee Luckham (probable): Okay.

[1:43:30] Trustee Luckham (probable): Any discussion?

[1:43:33] Trustee Luckham (probable): So I just have this budget available here for this.

[1:43:36] Trustee Luckham (probable): All good.

[1:43:36] Trustee Luckham (probable): Okay.

[1:43:37] Trustee Luckham (probable): So that's great.

[1:43:37] Trustee Luckham (probable): So then I'll just go to the vote.

[1:43:38] Trustee Luckham (probable): All those in favor?

[1:43:39] Trustee Luckham (probable): That carries unanimously.

[1:43:41] Trustee Luckham (probable): Thank you.

[1:43:41] Trustee Luckham (probable): Thank you, everybody.

[1:43:42] Trustee Luckham (probable): Thank you, Doris McCarty, for bringing this to the executive committee for funding.

[1:43:50] Trustee Luckham (probable): So I'm going to go to 8.2.3.

[1:43:54] Trustee Luckham (probable): We got a late item briefing.

[1:43:55] Trustee Luckham (probable): That's in the agenda on the Policy Statement Amendment Project,

[1:43:59] Trustee Luckham (probable): Christmas Case, fiscal 2025-2026 briefing.

[1:44:03] Trustee Luckham (probable): And acknowledge that, thank you, we created you a lot of work there.

[1:44:07] Trustee Luckham (probable): And thank you for bringing that to us.

[1:44:10] Trustee Luckham (probable): It was certainly discussed at FPC, but over to you.

[1:44:14] Voice 13: Thank you.

[1:44:15] Voice 13: So in terms of the first item here around the business case,

[1:44:18] Voice 13: this is one that staff, based on your last motion,

[1:44:21] Voice 13: we felt that we proactively produced a business case

[1:44:24] Voice 13: in advance of your approval of it

[1:44:25] Voice 13: to bring to the Financial Planning Committee.

[1:44:27] Voice 13: We subsequently advised that committee that it was draft,

[1:44:30] Voice 13: but had done so to enable the committee

[1:44:32] Voice 13: to have a more fulsome discussion about the $20,000.

[1:44:35] Voice 13: One of the things that became apparent to us

[1:44:37] Voice 13: in that discussion and on further reflection

[1:44:39] Voice 13: was that you didn't have sufficient information

[1:44:42] Voice 13: around what the communications implications might be

[1:44:44] Voice 13: as it relates to a reduction in budget.

[1:44:49] Voice 13: So we've now done a more fulsome job

[1:44:50] Voice 13: of explaining that to you in this briefing

[1:44:52] Voice 13: or in the draft business case that we've provided.

[1:44:55] Voice 13: So we would look to you to advise us,

[1:44:56] Voice 13: is it now more clear?

[1:44:58] Voice 13: Does this provide sufficient information?

[1:45:00] Voice 13: Our intention is to take off the blue markings

[1:45:02] Voice 13: before it travels on to council.

[1:45:04] Voice 13: This was for your illustration to show what had happened

[1:45:06] Voice 13: since the financial planning committee saw it.

[1:45:09] Voice 13: I think as staff, we would note on,

[1:45:11] Voice 13: as we've now been digging into this scenario of 20,000,

[1:45:13] Voice 13: our advice you might have seen

[1:45:14] Voice 13: is that we think a budget of 31

[1:45:17] Voice 13: might allow us to do more fulsome communications

[1:45:18] Voice 13: to all communities and include print advertising.

[1:45:21] Voice 13: However, we can proceed with the project on 20,000.

[1:45:25] Voice 13: So at this point, we'd be looking for your feedback on this business case and

[1:45:29] Voice 13: an understanding of whether this indeed meets the intention of what you are looking

[1:45:33] Voice 13: for with the reduced budget. Thank you.

[1:45:38] Voice 3: Okay.

[1:45:39] Trustee Luckham (probable): No registration. That's all right.

[1:45:42] Trustee Luckham (probable): We'll just move along. You're not looking

[1:45:45] Trustee Luckham (probable): on 8.1.2.3.1.

[1:45:51] Trustee Luckham (probable): That's the materials that we're looking at here under 8.1.3.

[1:45:54] Trustee Luckham (probable): 2.4 or about three three

[1:45:57] Voice 13: is the business case oh

[1:45:59] Trustee Luckham (probable): sorry so i've gotten way ahead of us that's right

[1:46:02] Trustee Luckham (probable): so 8.1.2.3.1 is the late materials received and it's part of the business case 8.1.2 that and so

[1:46:12] Trustee Luckham (probable): um this is just a brief for information so there are any questions well it's

[1:46:17] Trustee Luckham (probable): Thank

[1:46:21] Voice 12: you. I just want to thank staff here. I think providing the additional option would be great for that.

[1:46:33] Voice 12: My only question is around the local trust committee's varying desires for engagement and how that factors into the financial question.

[1:46:48] Voice 12: And I know some, certainly some local trust committees that I've been chairing, consider what they might do, and it varies.

[1:46:55] Voice 12: And I'm just wondering how that financially fits into these.

[1:46:58] Voice 12: Does option 1B kind of flesh out that a bit?

[1:47:04] Voice 13: So we've heard so far from three or four local trust committees.

[1:47:10] Voice 13: I'm aware that SALT's bringing us looking for more fulsome engagement.

[1:47:13] Voice 13: But the other ones, I think, have primarily looked at low-cost or no-cost options.

[1:47:17] Voice 13: At this point, there's an insufficient budget

[1:47:19] Voice 13: to do in-person engagement.

[1:47:21] Voice 13: That's no longer a budget line.

[1:47:22] Voice 13: So if the council or executive committee

[1:47:25] Voice 13: wish to allow space for in-person engagement

[1:47:29] Voice 13: with staff support,

[1:47:30] Voice 13: they would need to budget more money for that

[1:47:32] Voice 13: because that's currently not enabled in there.

[1:47:34] Voice 13: We did budget $10,000 for legal,

[1:47:37] Voice 13: anticipating that you're going to want

[1:47:38] Voice 13: full STEM to Stern legal review of the document next term.

[1:47:42] Voice 13: Or not next term, next year,

[1:47:44] Voice 13: like when you're ready to head to first reading.

[1:47:47] Voice 13: But that could be reduced and money shuffled over to engagement, but it's modest, right?

[1:47:51] Voice 13: It's a modest amount for staff travel, you know, poster boards, all the things that might be desired.

[1:47:56] Voice 13: So at this point, there isn't funding in the budget for engagement.

[1:48:00] Voice 12: Yeah, so thanks for asking my question, but this leaves me with another question,

[1:48:07] Voice 12: which is how do we reconcile the desires of local trust committees for engagement that does cost money

[1:48:15] Voice 12: with the option 1b or whatever other option and I make that work because I'd

[1:48:23] Voice 12: like to see us be able to fund those engagement options well thank you

[1:48:28] Voice 4: beside our council if those LTC's feel strongly in person engagement that's the

[1:48:34] Voice 4: opportunity to amend the budget and we can have that discussion at council yeah

[1:48:38] Voice 12: I'm just wondering what the like as far as Trust Council sitting and looking at

[1:48:43] Voice 12: a number of figures like are enough ltc is going to be through this process by the time we get to

[1:48:49] Voice 12: council to get the gist thank you and

[1:48:51] Voice 13: as i forgot to mention and i know um our planner humans is

[1:48:55] Voice 13: online or policy advisement um i think all the two ltcs will have provided their input by the

[1:49:01] Voice 13: date of council so i'll be prepared to make a referable report at council about what the

[1:49:05] Voice 13: outcomes have been to date um so we can give you that update at council itself um but we don't have

[1:49:11] Voice 13: that at this time we only threw a handful of them so far yeah so

[1:49:15] Voice 13: i guess and then what it would be

[1:49:17] Voice 13: is for council to then look at the options provided in the documents ask staff advice

[1:49:20] Voice 13: on what if you wish to provide in person what the staff time and um cost implications might

[1:49:26] Voice 13: be and we can give that advice at council okay great thank you

[1:49:31] Trustee Luckham (probable): um do i need to advance this to

[1:49:34] Trustee Luckham (probable): council at this time certainly

[1:49:37] Voice 13: certainly a motion would be great um but not necessary i think we're

[1:49:40] Voice 13: intending to forward it as a business case in the agenda, but if you'd like

[1:49:44] Voice 13: to forward it by general consent or something like that, that would be fine.

[1:49:47] Trustee Luckham (probable): Well, normally we do

[1:49:48] Trustee Luckham (probable): advance everything by general consent,

[1:49:52] Trustee Luckham (probable): and so I think it's just out of context of the actual

[1:49:56] Trustee Luckham (probable): agenda, but I think I would like to advance that and get it done, because otherwise

[1:50:00] Trustee Luckham (probable): I get lost. So if that's okay, then

[1:50:04] Trustee Luckham (probable): I'm going to, by general consent, advance Policy Statement Amendment Project Business

[1:50:08] Trustee Luckham (probable): business case fiscal 2025-26 briefing at 8.1.2.3 to counsel as presented.

[1:50:16] Trustee Luckham (probable): All right?

[1:50:17] Trustee Luckham (probable): Okay.

[1:50:17] Trustee Luckham (probable): We'll arrow it by that.

[1:50:21] Trustee Luckham (probable): So then that's going to now move us to 8.1.2.4,

[1:50:28] Trustee Luckham (probable): policy statement of amendment project charter for decision.

[1:50:35] Trustee Luckham (probable): And that's our decision at this point.

[1:50:38] Trustee Luckham (probable): Okay.

[1:50:39] Trustee Luckham (probable): Okay, I'm just going to get caught up.

[1:50:41] Trustee Luckham (probable): So over to you.

[1:50:42] Voice 13: Thank you.

[1:50:43] Voice 13: So this is being brought to you in your capacity

[1:50:45] Voice 13: as sort of the project managers

[1:50:46] Voice 13: of the Policy Statement Amendment Project

[1:50:48] Voice 13: that reflects, again, your decision to reduce the budget.

[1:50:53] Voice 13: And this is bringing to you the article proposed

[1:50:55] Voice 13: next scenario for how to deliver the project.

[1:50:58] Voice 13: You'll note in the attachment

[1:50:59] Voice 13: that we've sort of highlighted the changes

[1:51:01] Voice 13: to the charter in red.

[1:51:03] Voice 13: So we've taken it,

[1:51:05] Voice 13: if you're no longer undertaking

[1:51:13] Voice 13: and we've also made the changes to the budget line proposing how the 20,000 be allocated.

[1:51:20] Voice 13: This is your project, so it's for you to look at these changes and see, does this work for you?

[1:51:26] Voice 13: Is this the

[1:51:27] Voice 13: project charter you would like to recommend to Trust Council?

[1:51:29] Voice 13: And if not, we're happy to make any changes you might like.

[1:51:32] Voice 13: You'll note this now allows for potential adoption in our project.

[1:51:37] Voice 13: October of 2026, which would be within your term, but it is still tight, right? It, you know,

[1:51:42] Voice 13: it presumes that you're going to get your conversations done, you know, in a short order

[1:51:46] Voice 13: here. You know, currently it's projected by January. I don't know that you're necessarily

[1:51:51] Voice 13: on track for that at this point. We do note that another way to reduce it would be to hold

[1:51:56] Voice 13: first reading concurrently with kickoff of engagement, because then we could have the

[1:52:00] Voice 13: referral process happening at the same time as the public engagement. So that's another way to

[1:52:04] Voice 13: save yourself a few months. I know there

[1:52:06] Voice 13: hasn't been a desire for that at this point,

[1:52:09] Voice 13: but that would be another way to potentially shorten up the project

[1:52:12] Voice 13: timeline if that end of term is a concern, and that's a political consideration.

[1:52:17] Trustee Luckham (probable): That's a good answer.

[1:52:18] Trustee Luckham (probable): I would

[1:52:19] Voice 4: like some wording

[1:52:22] Voice 4: added, because this was not just a financial decision

[1:52:25] Voice 4: of EC, and the way that it's worded right now with our resolution is

[1:52:30] Voice 4: that we just wanted to reduce the budget. The purpose

[1:52:34] Voice 4: was that we feel this project would not reach completion

[1:52:40] Voice 4: on the current engagement timeline.

[1:52:45] Voice 4: And so I think in the background piece,

[1:52:49] Voice 4: the intent is that executive committee

[1:52:52] Voice 4: as the sponsor of this project

[1:52:57] Voice 4: wishes to see this advance before the end of term

[1:52:59] Voice 4: and recommends to council

[1:53:01] Voice 4: that a shorter timeline be it considered specifically that we might want to

[1:53:13] Voice 4: consider public engagement and all referral processes concurrently and so

[1:53:16] Voice 4: it's it's not just about didn't want to defund the project we needed to see it

[1:53:22] Voice 4: speed along and I don't think that's emphasized enough in this briefing so

[1:53:30] Voice 4: So could

[1:53:30] Voice 4: some wording be added to background for that?

[1:53:33] Trustee Luckham (probable): Can you incorporate that?

[1:53:35] Voice 3: Certainly, yeah.

[1:53:35] Trustee Luckham (probable): And can we advance this now today to council,

[1:53:40] Trustee Luckham (probable): anticipating that that wording may be back and forth

[1:53:43] Trustee Luckham (probable): with Toby a tiny little bit

[1:53:44] Trustee Luckham (probable): to ensure that it meets that interest?

[1:53:48] Trustee Luckham (probable): I think that's important.

[1:53:50] Voice 13: Certainly we can.

[1:53:51] Voice 13: I would suggest in the motion to propose,

[1:53:53] Voice 13: if you forward it as amended, it might be good

[1:53:54] Voice 13: just for public transparency,

[1:53:56] Voice 13: because it's a high profile project,

[1:53:57] Voice 13: to note something like as amended

[1:53:59] Voice 13: to clarify that executive committee's intent was also to

[1:54:03] Voice 13: speed up the project. So when you eventually pass that motion, I think that would be helpful just

[1:54:07] Voice 13: for all watching the project. I think that's great. That's good.

[1:54:10] Voice 12: Tim? Two things.

[1:54:11] Voice 12: I would say that it's not necessarily to speed up the project, but to ensure

[1:54:15] Voice 12: that it is complete before the end of term.

[1:54:19] Voice 12: It's not about speed. It's about completion. And then the other thing is

[1:54:23] Voice 12: I just still have a little bit of concern about executive

[1:54:27] Voice 12: committee recommending this to trust counsel with the dollars listed for

[1:54:36] Voice 12: public engagement without knowing what what the dollars look like for what LTC

[1:54:41] Voice 12: requests are I get it we can we can hash that out in council but I I mean what I

[1:54:47] Voice 12: want to recommend is that get sent this off to counsel but in some way

[1:54:53] Voice 12: I recognize that those dollars aren't clear for us today, because I do support local trust

[1:55:02] Voice 12: committees' desires for public engagement tailored to their LTC, their LTA, right? I do. So I don't

[1:55:10] Voice 12: want to give the impression by endorsing this that, you know, that I think that the numbers

[1:55:18] Voice 12: should be $5,000. I think it should be what it takes to get the LTCs

[1:55:23] Voice 12: the level of engagement they want to have on their LLC.

[1:55:27] Trustee Luckham (probable): The reality check there, and tell me if I'm wrong, is we have set a cap

[1:55:31] Trustee Luckham (probable): on this at $20,000.

[1:55:32] Voice 4: No, we have recommended

[1:55:35] Voice 4: some cap.

[1:55:39] Trustee Luckham (probable): Tell me if I'm wrong, Julia, but that recommendation, absolutely.

[1:55:43] Trustee Luckham (probable): But if council endorses that recommendation, that is a cap on that.

[1:55:47] Trustee Luckham (probable): Clearly, there might be some fluidity.

[1:55:50] Voice 5: Yeah, so solidification of any cap will be in March with the budget approval.

[1:55:56] Voice 5: But this committee has advanced a recommendation to FPC Interest Council of the $20,000.

[1:56:02] Voice 5: Part of bringing the revised business case to you today is staff have identified

[1:56:07] Voice 5: there were missing pieces of information that you

[1:56:11] Voice 5: didn't have when you made that decision.

[1:56:12] Voice 5: So we might be looking at now a more fulsome business case that you wish to amend your recommendation,

[1:56:18] Voice 5: And then that amendment would advance into the budget cycle and just counsel the draft budget that's going to trust Council this time around has $20,000 if EC were to revise a recommendation at this point, there would just be a verbal update to Council on

[1:56:34] Voice 5: what the implications of that is as far as the numbers.

[1:56:39] Voice 5: Or just leave it as it is and give the work to Council and say, you know, choose something different if you want.

[1:56:46] Trustee Luckham (probable): yeah so uh you need to we need to throw a number into here and presently the number that's been

[1:56:52] Trustee Luckham (probable): bantered at fbc is twenty thousand dollars so it needs to be twenty five we need to say that it's

[1:56:57] Trustee Luckham (probable): better to say that in advance i think then have to debate that at ground zero the council we're

[1:57:04] Trustee Luckham (probable): better off to sort of set the tone if we have an anticipation

[1:57:06] Voice 12: it needs to be different tim

[1:57:08] Voice 12: yeah so um on that note my preference would be that we're recommending

[1:57:13] Voice 12: ending the $31,000 as identified in option 1B, and then I would say, based on what I've

[1:57:21] Voice 12: heard, plus the associated costs for LTC-specific.

[1:57:26] Voice 12: That's what I support.

[1:57:29] Voice 12: And we don't know those numbers, so I can't provide that number, right?

[1:57:34] Voice 6: But

[1:57:34] Voice 12: I would say option 1B, $31,000 plus LTC-specific.

[1:57:41] Trustee Luckham (probable): David, Toby, and then you have, obviously, something you want to chime in?

[1:57:47] Trustee Maude: I think until we have the feedback from the LTCs, we don't have the numbers.

[1:57:53] Trustee Maude: And I think, on this lens at FPC, it's basically because once Director Frater can provide a report as to what the LTC requests,

[1:58:05] Trustee Maude: requests, fill out the budget ad, then an FPC can go, okay, instead of 20, it should

[1:58:12] Trustee Maude: be 22, or it should be 31, or it should be 36, based on that external feedback.

[1:58:18] Trustee Maude: So we put the base at 20, and then based on the feedback is where we'll probably land.

[1:58:27] Trustee Maude: But until, because if all the LTs, or a majority of the LTCs come back and say, no, we're just

[1:58:32] Trustee Maude: is going to do one-on-one engagement in our community,

[1:58:35] Trustee Maude: and we don't want to have full public consultation,

[1:58:38] Trustee Maude: then it becomes a loan number.

[1:58:39] Trustee Maude: But if 16 LTCs come back and say,

[1:58:42] Trustee Maude: we want full in-person engagement,

[1:58:45] Trustee Maude: that needs to modify.

[1:58:47] Trustee Maude: But I think we've set the base,

[1:58:49] Trustee Maude: and then that base can be modified as required.

[1:58:52] Trustee Maude: Yeah.

[1:58:54] Voice 5: Can I ask the question of our professor?

[1:58:57] Voice 5: Is it fair that in this scenario

[1:58:58] Voice 5: where LTCs are going minimum, that 20 is still too low?

[1:59:03] Voice 5: yeah 31 is the new baseline the staff right there yeah

[1:59:06] Voice 13: so if i could then i think it might be

[1:59:09] Voice 13: cleanest because you have 20 in the budget you could advance a like we have written up the rfd

[1:59:15] Voice 13: as though it's traveling based on the 20 000 decision that you would be consistent and stay

[1:59:20] Voice 13: with the 20 000 and we would advise council that it's staff advice that they should move to 31.

[1:59:25] Voice 13: that's how this has currently been drafted we can then walk in the door with the ltc provided

[1:59:29] Voice 13: and say, okay, since this was drafted,

[1:59:32] Voice 13: we've now got this extra piece of staff advice,

[1:59:34] Voice 13: which is that you now need to add amount X

[1:59:37] Voice 13: for engagement should you wish

[1:59:38] Voice 13: to do that.

[1:59:40] Voice 13: Staff will know that then jeopardizes your timeline, right?

[1:59:44] Voice 13: Because then we're back into developing

[1:59:46] Voice 13: public engagement pieces.

[1:59:49] Voice 13: So yes, but I think for consistency and simplicity,

[1:59:52] Voice 13: you might wish to just proceed with a charter drafted at 20,

[1:59:55] Voice 13: so everything's aligned for public clarity.

[1:59:58] Voice 13: And then as we've noted that paragraph,

[2:00:00] Voice 13: graph in the end of the background says staff advice is to go to 31 to meet community expectations

[2:00:04] Voice 13: for communications and then we'll add in anything else I

[2:00:07] Trustee Luckham (probable): noticed that so this is December it's not

[2:00:09] Trustee Luckham (probable): March so you're happy to walk that in in December yeah okay so we you had your hand up so yeah just

[2:00:19] Voice 4: the wording that I thought we could add that the project charter be approved as amended

[2:00:24] Voice 4: ended with the addition that executive committee wishes to support a process in which this

[2:00:34] Voice 4: project reaches completion before the end of term. And further, that executive committee

[2:00:40] Voice 4: indicates a preference for a shorter engagement window and perhaps concurrently with first

[2:00:45] Voice 4: trading which is as indicated report

[2:00:49] Trustee Luckham (probable): so you email that to Alexandra well

[2:00:52] Voice 4: I just wanted to float it

[2:00:53] Voice 4: out there um something sorry as so approving the charter is amended um with you know the addition

[2:01:07] Voice 4: that executive committee wishes to ensure that this project reaches completion before the end

[2:01:11] Voice 4: of term and further indicates its preference for shorter engagement window and perhaps concurrently

[2:01:19] Voice 4: with reading which

[2:01:23] Voice 3: is as indicated on the staff report otherwise we

[2:01:26] Voice 13: fear this is going to be a

[2:01:28] Voice 13: risk of not yes okay so the question is do you want us to amend the charter before it travels

[2:01:33] Voice 13: with that concept i just want that added to the background

[2:01:36] Voice 4: piece so because you've added

[2:01:39] Voice 4: background about the 20,000, but our rationale was not just to lower the cost. It was to get

[2:01:45] Voice 4: this done. Absolutely, we can have that. Okay, I'll just email

[2:01:49] Trustee Luckham (probable): it to you. We

[2:01:51] Voice 4: can just say as

[2:01:51] Voice 4: amended.

[2:01:52] Trustee Luckham (probable): Okay, so can you just fire that over? Sure. Ideally, you'll get that quickly. Yeah.

[2:01:59] Trustee Luckham (probable): Do you want to speak

[2:02:00] Voice 13: to your comment? I'm happy to.

[2:02:03] Voice 5: Oh, it's not really, I mean, my comment is just

[2:02:07] Voice 5: if EC advances something for 20k and staff want to account for the recommendation for something

[2:02:11] Voice 5: different it appears exactly right so

[2:02:15] Trustee Luckham (probable): if

[2:02:16] Voice 5: EC prefers a different amount today based on new

[2:02:21] Voice 5: information a resolution does in my view make sense to support your increased amount acknowledging

[2:02:28] Voice 5: there's still some missing pieces of information but that's why my question had been even if every

[2:02:40] Voice 13: If you wish to have more fulsome communications,

[2:02:45] Voice 13: it is a political decision.

[2:02:47] Voice 13: How much is social media and postering sufficient?

[2:02:50] Voice 13: In stats view, we might be critiqued for not doing print advertising.

[2:02:54] Voice 13: So we're advising you bump it such that you can do more robust advertising.

[2:02:58] Voice 13: But that is ultimately your decision around what you,

[2:03:01] Voice 13: how much you think is needed.

[2:03:02] Voice 13: We would, I think,

[2:03:03] Voice 12: We

[2:03:03] Voice 13: will stand in front of council and recommend that 31 is the baseline.

[2:03:06] Voice 12: So

[2:03:06] Trustee Luckham (probable): let's make it 31.

[2:03:08] Voice 12: Yeah, I agree.

[2:03:10] Voice 12: I'd rather we do that today than have that scenario that just described.

[2:03:15] Voice 12: I think that's what I was trying to say earlier.

[2:03:19] Voice 12: I want our recommendation to be what we recommend.

[2:03:22] Voice 12: Yeah.

[2:03:23] Voice 12: And

[2:03:24] Trustee Luckham (probable): I think that that's an option.

[2:03:25] Voice 12: I wouldn't want to be staff walking in and saying anything.

[2:03:28] Voice 12: Well, I

[2:03:28] Voice 12: wouldn't either, but I also wouldn't want to put staff on the spot.

[2:03:33] Voice 12: thought. I want it to come with our recommendation to council.

[2:03:37] Voice 12: That's what I was trying to get at before.

[2:03:40] Trustee Luckham (probable): Now, whether this is two motions or one...

[2:03:44] Voice 4: We should do one on the amending.

[2:03:46] Voice 11: I would move that the...

[2:03:52] Voice 11: We don't have a motion on the floor.

[2:03:56] Voice 11: Is it not the recommended motion or something?

[2:03:59] Trustee Maude: No, there's an endorsement

[2:04:03] Trustee Maude: But the recommendation on the screen, is that not the

[2:04:07] Trustee Maude: 31,000 under him?

[2:04:08] Trustee Maude: Because that's the alternate project charter, isn't it?

[2:04:13] Voice 5: Yeah, the project charter should reflect what the executive committee wants.

[2:04:17] Voice 3: The

[2:04:18] Voice 5: moment to amend to the 31,000 was when we were looking at the business case,

[2:04:23] Voice 5: so it was a moment ago.

[2:04:24] Voice 5: It was brought forward as a briefing because for staff to come in

[2:04:28] Voice 5: with an alternate recommendation, if DC had ordered to give a recommendation,

[2:04:33] Voice 7: it

[2:04:33] Voice 5: was presumptuous.

[2:04:35] Voice 5: so uh a resolution to amend to the 31 000 that would be necessary and then uh

[2:04:42] Voice 5: this project charter would need to be updated to reflect that and when the shop will cancel

[2:04:47] Trustee Luckham (probable): okay so let's get a motion to amend the budget amount and tim looks like you're prepared to do

[2:04:52] Trustee Luckham (probable): that okay so i got a second no you're okay so

[2:04:58] Voice 13: i'll just note for the committee the 31 is the absolute

[2:05:02] Voice 13: It wouldn't include a household mailer. It's understood as the base model.

[2:05:07] Trustee Luckham (probable): That's covered in the chart.

[2:05:08] Voice 13: There you go.

[2:05:10] Voice 3: Okay, I'm just trying to find the correct page. Where was I?

[2:05:15] Voice 3: Not what you want.

[2:05:18] Voice 3: Well,

[2:05:25] Trustee Luckham (probable): Tim, it wouldn't be unreasonable, Claire, if you think the language needs to be tweaked a tiny bit

[2:05:32] Trustee Luckham (probable): to be certain that town council understands that.

[2:05:37] Voice 3: That's reasonable.

[2:05:45] Voice 11: So let's see, it's going to be that executive

[2:05:48] Voice 12: committee recommend an advancing option 1B of $31,000 policy

[2:05:58] Voice 3: statement project.

[2:06:01] Voice 3: And then

[2:06:05] Voice 12: the additional information that Mr. Elliott wants would be a separate motion.

[2:06:12] Trustee Luckham (probable): Maybe that could be a separate motion.

[2:06:14] Voice 12: yeah okay so

[2:06:16] Voice 14: sorry i could i could barely hear you okay

[2:06:19] Voice 11: so the executive committee recommend

[2:06:23] Voice 11: advancing option one to be of 31 000 for the policy statement amendment project

[2:06:31] Voice 11: uh to trust

[2:06:32] Voice 3: council yeah before that second i

[2:06:39] Voice 13: just have a question for the director of finance

[2:06:41] Voice 13: in this case um listen do you want the business case to stay at the 20 to explain what's already

[2:06:47] Voice 13: in like it's just a funny sequencing do you want us to now go and then the business case again to

[2:06:52] Voice 13: make 31 or should the business case just travel with the 20 as per what's already in the budget

[2:06:57] Voice 12: i was just i didn't go ahead but i was just thinking of adding a couple pieces onto this

[2:07:02] Voice 12: motion um

[2:07:04] Voice 5: the business case contains all options we need no amendment we would simply change the

[2:07:10] Voice 5: recommendation from executive committee to let council know the budget number is not going to

[2:07:14] Voice 5: changed because the budget is done um but i will let council know the implications of this revised

[2:07:21] Voice 5: communication so

[2:07:22] Voice 13: just like the business case has drafted i'll have to change it all in the next

[2:07:25] Voice 13: 24 hours

[2:07:26] Voice 12: just i don't know

[2:07:27] Voice 12: just a num just recommended number right yeah and

[2:07:30] Voice 12: then so i

[2:07:32] Voice 12: won't add that into the motion but i would also consider adding in and that the project charter

[2:07:38] Voice 12: or be amended to reflect this.

[2:07:40] Voice 3: That make sense?

[2:07:52] Voice 3: Definitely.

[2:07:53] Voice 3: Okay, so let's move.

[2:07:54] Voice 3: We'll have a second here.

[2:07:56] Voice 3: We'll be out here for a second.

[2:08:00] Voice 3: Any further discussion?

[2:08:02] Voice 3: All those in favor?

[2:08:06] Voice 3: That carries.

[2:08:08] Voice 3: And Kim, thank you.

[2:08:10] Voice 3: Clara, Julia?

[2:08:12] Voice 4: Just sending in a motion.

[2:08:14] Voice 3: All right, thank you.

[2:08:14] Voice 4: Thank you, it's a little garbled.

[2:08:18] Trustee Luckham (probable): You left out the whereases, right?

[2:08:21] Voice 4: I did.

[2:08:22] Voice 4: Kind of got a few.

[2:08:26] Voice 3: I'll visit there.

[2:08:27] Voice 3: Okay, one second.

[2:08:29] Voice 6: And

[2:08:31] Voice 3: when you're ready, Alexandra.

[2:08:41] Voice 3: Yeah, it's really just to support the staff notes

[2:08:47] Voice 4: in the briefing and highlighted that we do support this.

[2:08:50] Voice 4: So I'll just read it out.

[2:08:54] Voice 4: I move that the Executive Committee request staff

[2:08:57] Voice 4: to amend the PSAP project charter

[2:08:59] Voice 4: to include the Executive Committee's desire

[2:09:01] Voice 4: to ensure that this project is completed

[2:09:04] Voice 4: before the end of term.

[2:09:06] Voice 4: To that end, the D.C. request Trust Council

[2:09:08] Voice 4: council consider staff's advice to reduce the time frame for engagement and to consider doing

[2:09:13] Voice 4: engagement concurrently with first reading.

[2:09:17] Trustee Luckham (probable): Perfect. Can you just expand PSAP to the full

[2:09:20] Trustee Luckham (probable): thing like you did in the previous question?

[2:09:23] Voice 13: I asked, are you looking for us to amend the

[2:09:26] Voice 13: request for decision about the project charter or the project charter itself, which is council's

[2:09:30] Voice 13: document?

[2:09:33] Voice 4: Project charter, I thought you just amended it and we were about to announce it to

[2:09:37] Voice 4: council. I

[2:09:38] Voice 13: was wondering, what I thought I heard you say the first time you mentioned this,

[2:09:41] Voice 13: So he wanted us to expand on the rationale for the changes in the request for decision rather than in the project charter itself.

[2:09:50] Voice 13: Request for decision.

[2:09:52] Voice 13: Yes.

[2:09:52] Voice 3: So

[2:09:53] Voice 13: perhaps referring to the project charter.

[2:09:55] Voice 13: So perhaps in your motion, I could say request staff to amend the policy statement, amend the policy, or like add the

[2:10:01] Voice 4: word request for decision.

[2:10:07] Voice 3: Like amend a request for decision about something like that.

[2:10:12] Voice 4: Are you following that, Alex?

[2:10:13] Voice 4: Yeah, I'm just asking you to amend the RFD for the charter,

[2:10:17] Voice 3: not the

[2:10:18] Voice 4: charter itself, to just add that rationale.

[2:10:23] Voice 14: So right here, request for decision?

[2:10:25] Voice 13: No, after the word amend the in the top line.

[2:10:28] Voice 14: Amend the what?

[2:10:31] Voice 13: Request for decision about, that word?

[2:10:33] Voice 13: Yeah.

[2:10:34] Voice 3: Thank you.

[2:10:35] Voice 3: And then request staff to

[2:10:46] Voice 14: amend the request for decision about

[2:10:48] Voice 3: the policy center for it to include.

[2:11:00] Trustee Luckham (probable): So, we

[2:11:01] Voice 5: have

[2:11:04] Trustee Luckham (probable): that move by Toby Elliott.

[2:11:07] Trustee Luckham (probable): Is there a seconder?

[2:11:09] Trustee Luckham (probable): David Maude.

[2:11:09] Trustee Luckham (probable): Thank you.

[2:11:11] Trustee Luckham (probable): Any further discussion?

[2:11:16] Trustee Luckham (probable): All those in favor?

[2:11:18] Trustee Luckham (probable): Thank you.

[2:11:20] Trustee Luckham (probable): Thank you.

[2:11:21] Voice 3: Thank you.

[2:11:22] Trustee Luckham (probable): So, I am now going to suggest, by general consent, say that the Policy Statement Amendment

[2:11:28] Trustee Luckham (probable): project charter request for a decision

[2:11:32] Trustee Luckham (probable): as amended be forwarded to council.

[2:11:38] Trustee Luckham (probable): Thank you.

[2:11:39] Trustee Luckham (probable): Awesome. Thank you.

[2:11:43] Trustee Luckham (probable): So now I'm going to go away from the addendum

[2:11:47] Trustee Luckham (probable): back to the original agenda.

[2:11:50] Trustee Luckham (probable): And under 8.2.2.1,

[2:11:55] Trustee Luckham (probable): we have session proposals for association

[2:11:58] Voice 12: on

[2:11:58] Trustee Luckham (probable): page

[2:12:01] Voice 12: 110. We haven't finished the 8.1 session. There's 8.1.3 to 8.1.5. Where are you? On the main agenda.

[2:12:19] Trustee Luckham (probable): I am now on the main agenda.

[2:12:21] Voice 12: 8.1.3 is I think would be our next item.

[2:12:25] Trustee Luckham (probable): We haven't got there yet. We're still on 8.2.2.1, and then we're going to 8.2.3.

[2:12:31] Voice 12: No, 8.1, sir. 8.1.3. We're not on 8.2 yet, is my point.

[2:12:37] Voice 12: I don't

[2:12:37] Trustee Luckham (probable): have that in front of me.

[2:12:38] Trustee Luckham (probable): Your agenda, Peter, page

[2:12:40] Voice 3: 3 at the top.

[2:12:43] Voice 3: Policy statement, charter, and then...

[2:12:47] Voice 3: Then there's, yeah.

[2:12:50] Voice 12: In particular, it's 8.1.

[2:12:53] Trustee Luckham (probable): 8.1.5.

[2:12:54] Voice 12: Yes, correct. That's the item.

[2:12:59] Trustee Luckham (probable): okay i'm with you now thank you uh 8.1.5.1 we've seen trust council policy 6.6.1 by

[2:13:08] Trustee Luckham (probable): election funding request for decision page 107.

[2:13:14] Voice 3: um okay now see where i went wrong um

[2:13:27] Trustee Luckham (probable): is there anybody else just to speak to this otherwise it's just a motion

[2:13:32] Trustee Luckham (probable): Do you want to do something?

[2:13:34] Trustee Luckham (probable): Sure.

[2:13:34] Trustee Luckham (probable): I'm not on the right page.

[2:13:36] Trustee Luckham (probable): 107.

[2:13:37] Trustee Luckham (probable): This goes to council.

[2:13:38] Trustee Luckham (probable): Yeah.

[2:13:38] Voice 5: It does

[2:13:39] Voice 5: go to council.

[2:13:40] Voice 5: I'll provide some comments if you'd like to.

[2:13:42] Voice 5: Yes, please.

[2:13:43] Voice 5: So Trust Council has a policy.

[2:13:45] Voice 5: It's called by-election funding.

[2:13:46] Voice 5: The policy is very short.

[2:13:48] Voice 5: It basically says that every year the budget will improve funds in case there's a by-election.

[2:13:55] Voice 5: By-elections are very infrequent at the Islands Trust.

[2:13:58] Voice 5: trust, they also are not very expensive.

[2:14:01] Voice 5: Having this

[2:14:02] Voice 5: line item in the budget every year drives

[2:14:04] Voice 5: up the budget every year, and then

[2:14:06] Voice 5: there's money that is not necessary.

[2:14:09] Voice 5: On-demand practice has actually not been

[2:14:10] Voice 5: involved as policy. We do not include funding

[2:14:12] Voice 5: in the annual budgets to fund by-elections.

[2:14:14] Voice 5: If there's a by-election, it might run

[2:14:16] Voice 5: into $10,000, which is not a

[2:14:18] Voice 5: surplus. We're recommending

[2:14:20] Voice 5: that that be the approach, and staff are

[2:14:22] Voice 5: recommending that the policy be rescinded

[2:14:24] Voice 5: by trust counsel. It's a line

[2:14:26] Voice 5: of court of the council's direction

[2:14:28] Voice 5: and project to undertake a look at our policies and get rid of the loss of our

[2:14:31] Voice 5: need and if it's all the other one so we're looking for this body to center

[2:14:35] Voice 5: support that and just for the social stuff

[2:14:37] Trustee Luckham (probable): okay anybody any questions or

[2:14:40] Trustee Luckham (probable): concerns then I'm going to take it that by general consent eight point two point

[2:14:45] Trustee Luckham (probable): two point one so eight point two point five point one be forwarded to Council

[2:14:52] Trustee Luckham (probable): as presented. Okay, Alexander, thanks for helping me out with that. So now we're going to go to 8.2.2.1,

[2:15:06] Trustee Luckham (probable): session proposal, briefing. That's here for information and discussion. Toby?

[2:15:12] Trustee Luckham (probable): Toby?

[2:15:13] Voice 4: I did not do my homework.

[2:15:15] Voice 4: So at executive committee meeting, October 30th,

[2:15:21] Voice 4: I said I would love to put together a proposal for ABICC.

[2:15:26] Voice 4: And how did my calendar get a deadline for December 2nd,

[2:15:30] Voice 4: which is when it needs to be put in?

[2:15:33] Voice 4: And I neglected to prepare something

[2:15:35] Voice 4: for executive committee.

[2:15:37] Voice 4: So I really apologize for this to be proved in principle as this panel discussion on tiny homes with potentially, basically it's the work that we are doing or will be doing, will conclude by March 31st of this year on developing a regulatory framework for tiny homes.

[2:16:06] Voice 4: We may not land it as a final approved document, but it's an intense interest to many communities, including Cortez Island, not only over to, you know, into the interior.

[2:16:23] Voice 4: I think it would really raise the Islands Trust profile.

[2:16:27] Voice 4: I don't know if we've ever, when was the last time we sponsored a session at the ICC?

[2:16:32] Voice 4: It's been a number of years.

[2:16:33] Voice 4: It's been a number of years.

[2:16:33] Voice 4: This is a model project that a lot of communities are watching with interest, and all it proposes

[2:16:41] Voice 4: that we present sort of the work done to date, even if it's a conversation.

[2:16:48] Voice 4: So a 30- to 60-minute panel session on the Saturday involving essentially the RDN director,

[2:16:57] Voice 4: director, maybe some of their planning staff are planning directors, and we could pull

[2:17:07] Voice 4: in someone for the ministry.

[2:17:09] Trustee Luckham (probable): So this isn't until April, right?

[2:17:11] Trustee Luckham (probable): Yeah.

[2:17:12] Trustee Luckham (probable): The deadline's for December.

[2:17:13] Trustee Luckham (probable): So

[2:17:13] Voice 4: we have lots of

[2:17:14] Trustee Luckham (probable): time to actually deal with the details.

[2:17:17] Trustee Luckham (probable): So approving in principle, I think, is reasonable.

[2:17:19] Voice 4: Yeah.

[2:17:19] Voice 4: And they could reject it.

[2:17:21] Voice 4: I mean,

[2:17:21] Trustee Luckham (probable): because

[2:17:22] Voice 4: I don't have informed speakers yet.

[2:17:27] Trustee Luckham (probable): but

[2:17:28] Voice 4: yeah well this whole thing is running on a track that's sort of unfurling before us so

[2:17:34] Voice 4: it's happening quite quickly so i'm confident that this would be um um but i'm just seeking

[2:17:43] Voice 4: executive committee's endorsement to to proceed with the session proposal i could um have you

[2:17:49] Voice 4: vet it before it goes in um but i'll definitely work with staff on it

[2:17:54] Voice 3: yeah um so

[2:18:01] Trustee Luckham (probable): there's somebody

[2:18:03] Trustee Luckham (probable): have a suggested motion or something what are we doing uh

[2:18:07] Voice 13: certainly yes a motion to have staff

[2:18:08] Voice 13: work with vice chair elliott prepare a motion prepare a proposed session proposal for avicc

[2:18:14] Voice 13: would be welcome um and then we will work on we can work out the details here who's on the panel

[2:18:21] Voice 13: and so on. And then I think we would look for your input. Do you want to

[2:18:24] Voice 13: see that document before it proceeds, knowing there isn't another executive committee

[2:18:28] Voice 13: between now and the deadline?

[2:18:36] I don't, anyway.

[2:18:38] I'm happy to do it.

[2:18:43] Trustee Luckham (probable): Before

[2:18:44] Voice 4: I put a motion forward to request staff,

[2:18:49] Voice 4: staff may not have capacity to work on this, and

[2:18:52] Voice 4: And then I'll have to direct your sermon, I can't even be kidding.

[2:18:55] Voice 12: Yeah, it's...

[2:18:56] Voice 4: He's

[2:18:56] Voice 12: got almost nothing on his follow-up action list.

[2:19:00] Voice 12: Not yours.

[2:19:02] Voice 4: Because it could be a panel of electeds.

[2:19:05] Voice 4: I

[2:19:05] Voice 9: will do my best to help.

[2:19:06] Voice 9: I'd ask for it if I may speak with you, Mr. Chair.

[2:19:10] Voice 9: Tiny Homes, we're working on a service contract right now,

[2:19:12] Voice 9: deep into the weeds of that, trying to help you get that.

[2:19:15] Voice 9: I think there's some synergies there I think we can help.

[2:19:17] Voice 3: Okay.

[2:19:18] Voice 9: We'll make it happen.

[2:19:20] Trustee Luckham (probable): Thank you.

[2:19:21] Trustee Luckham (probable): And so have.

[2:19:23] Trustee Luckham (probable): And there may even be consideration of engaging staff in that work travel panel to say, this is what we struggle with in the barriers.

[2:19:33] Trustee Luckham (probable): Opportunities and challenges.

[2:19:34] Trustee Luckham (probable): Yeah, exactly.

[2:19:35] Voice 3: Anyway,

[2:19:36] Trustee Luckham (probable): you figure it out.

[2:19:37] Trustee Luckham (probable): And we'll see how it goes.

[2:19:41] Voice 4: So I move that Executive Committee

[2:19:42] Voice 4: requires that to work Vice Chair Elliott

[2:19:44] Voice 4: to prepare a session proposal

[2:19:48] Voice 4: on the development of planning homes

[2:19:51] Voice 4: on WIELD's regulatory framework

[2:19:58] Voice 4: for ABI-CC.

[2:20:00] Voice 3: April 2025.

[2:20:02] Voice 3: April 2025.

[2:20:06] Voice 3: Okay, it's on the screen, so I'll look right.

[2:20:12] Voice 3: Everybody satisfied?

[2:20:38] Trustee Luckham (probable): Are we good? Do we have a mover?

[2:20:42] Trustee Luckham (probable): Seconded by David Maughan. Any further discussion?

[2:20:46] Trustee Luckham (probable): All those in favor? Good.

[2:20:50] Trustee Luckham (probable): I

[2:20:50] Voice 4: love working with you, though.

[2:20:54] Trustee Luckham (probable): A point, two point, you guys are ready?

[2:20:58] Voice 12: Oh, sorry?

[2:21:02] Voice 12: A, B, I, C, C, E, B, S, C, M resolutions.

[2:21:07] Voice 12: Our deadline is December 6th.

[2:21:10] Voice 12: I had some consideration of suggesting some resolutions.

[2:21:18] Voice 12: Deadline's coming up quickly.

[2:21:19] Voice 12: My question is, how fleshed out do these need to be by December 6th?

[2:21:26] Voice 13: The way in which this is typically worked is to bring in a topic.

[2:21:30] Voice 13: So, trustees or staff can suggest a topic with a bare-bones explanation as to the merit of it.

[2:21:35] Voice 6: We

[2:21:36] Voice 13: then prepare a briefing for executive committee with the topic, the rationale,

[2:21:39] Voice 13: and then we'll provide staff advice on the viability of the topic.

[2:21:43] Voice 13: You would then select a topic or two to forward.

[2:21:45] Voice 13: We then come back to you in January with the draft resolution in the background.

[2:21:50] Voice 13: in the subsequent drafting of that background, or if we find it is actually unworkable,

[2:21:54] Voice 13: then we'll come back to you with revised advice. But that's typically the sequence of events

[2:21:58] Voice 13: that has happened. So really, it has to be general rationale

[2:22:02] Voice 13: at the top.

[2:22:04] Voice 12: Okay. Because I

[2:22:06] Voice 12: haven't requested any help on this, but I do actually have two

[2:22:10] Voice 12: topics that I would like this committee

[2:22:15] Voice 12: to consider advancing for resolutions. But if, based on what

[2:22:19] Voice 12: I've heard you say there might still be time to do this. I was just concerned that I

[2:22:22] Voice 12: was butting us up against an unrealistic deadline. Although this is the day

[2:22:26] Voice 12: that... Yes. I get that. I was just asking for the

[2:22:30] Voice 12: background to see how ridiculous and unreasonable it might be to

[2:22:34] Voice 12: consider a couple of resolutions.

[2:22:38] Voice 13: This is about resolutions, not session proposals.

[2:22:41] Voice 12: Exactly. Resolutions,

[2:22:42] Voice 12: not session proposals.

[2:22:45] Voice 13: And I am always available to assist,

[2:22:47] Voice 13: and often do in the working through of those ideas.

[2:22:50] Voice 13: So that would be available if you want to discuss.

[2:22:53] Voice 4: I'll just indicate that Trustee Gates also suggested she have a request.

[2:22:59] Voice 4: So I'll go about that just reminding myself.

[2:23:04] Trustee Luckham (probable): So this is not

[2:23:04] Trustee Luckham (probable): a topic of discussion on our agenda today?

[2:23:07] Trustee Luckham (probable): No.

[2:23:07] Voice 12: No, it's just included in this briefing, and I just wanted to get that information.

[2:23:11] Voice 12: So if I want to advance any of that, I can talk to you.

[2:23:14] Voice 12: It doesn't need to go through executive committee today.

[2:23:18] Voice 12: Perfect. Onward.

[2:23:20] Trustee Luckham (probable): All right. So we'll move along then.

[2:23:24] Trustee Luckham (probable): 8.2.3.1, Bylaw Enforcement Policy Discussion.

[2:23:31] Trustee Luckham (probable): I think perhaps I asked to have that placed on here

[2:23:34] Trustee Luckham (probable): from our telecom agenda.

[2:23:39] Trustee Luckham (probable): I spoke with you about it, Stefan,

[2:23:46] Trustee Luckham (probable): the enforcement policy work through RPC.

[2:23:53] Trustee Luckham (probable): it was delivered to trust council in september um there were obviously a number of issues that arose

[2:23:59] Trustee Luckham (probable): from that um there's a recommendation out there this project scott suggestion and that we

[2:24:11] Voice 3: reevaluate how where and why we're

[2:24:14] Trustee Luckham (probable): advancing this um and so you shared some stuff with me

[2:24:21] Trustee Luckham (probable): uh about what you how you saw this getting to where it is and where it's going next and it's

[2:24:26] Trustee Luckham (probable): definitely coming back to you share getting coming back to rpc in january for a re-look at the work

[2:24:34] Trustee Luckham (probable): um so in reflection of what's been suggested actually quite frankly by the chair of the

[2:24:41] Trustee Luckham (probable): regional planning committee um that this project um needs to be reworked um have you thought about

[2:24:51] Trustee Luckham (probable): it any further since our conversation have any suggestions about how we might uh support

[2:24:56] Trustee Luckham (probable): court advancing a by-law enforcement policy over the near term?

[2:25:04] Trustee Luckham (probable): Sure. To the Chair.

[2:25:08] Voice 9: I've certainly had many thoughts and conversations about it. As I

[2:25:12] Voice 9: shared with you, we have an existing project charter, which we were working to. The work

[2:25:20] Voice 9: that we submitted was deemed so far, and we were working to address that. The Regional

[2:25:26] Voice 9: planning committee has asked for special business meeting in january all the work that has been up

[2:25:32] Voice 9: to date will be resubmitted to them for their consideration as well as you know some things

[2:25:36] Voice 9: to make it easier to understand that we were working as per the project charter to implement

[2:25:42] Voice 9: the ombuds person's recommendations we haven't made that as clear as we could how that was done

[2:25:47] Voice 9: and so we're working towards making them accordance tables the best thing to describe them

[2:25:53] Voice 9: as well as you know hearing some of the underlying issues about maybe not directly that's the

[2:26:00] Voice 9: ombudsperson's report but some of the key issues and some creative solutions to address

[2:26:05] Voice 9: concerns that we're hearing more in general and for clarity staff were following the trust council's

[2:26:12] Voice 9: project charter which i again repeat was to implement the ombudsperson's recommendations

[2:26:16] Voice 9: but what we're finding is or at least i'm finding is that the interpretation of that there's a bit

[2:26:21] Voice 9: of the difference. So I recommend that we put it on the table. We flesh out some more of those

[2:26:26] Voice 9: issues. If there's recommendations to meet to the project charter, then we bring that back to

[2:26:30] Voice 9: Trust Council in March. And if there's any work in the meantime in the January and or the upcoming

[2:26:35] Voice 9: meeting in February of RPC, then we make those changes for the recommendations back to Trust

[2:26:40] Voice 9: Council. I think due to the nature of this work and so sensitive to so many people, it's not

[2:26:45] Voice 9: surprising that it's going to take a few different turns, and this is an example. So

[2:26:49] Voice 9: I'm happy to do

[2:26:50] Voice 9: that work however it was a bit i think ultimately rpc wants to weigh in to give a better solid

[2:26:55] Voice 9: recommendation to trust council and i think the other outstanding issue is that um there's a

[2:27:00] Voice 9: resolution something about the new cao uh to to have some input into that and so we're conscious

[2:27:06] Voice 9: of that timeline as well as uh our new say i was stressing something so thank you um

[2:27:13] Voice 5: i heard you

[2:27:13] Voice 5: say chair it's come here or potentially some reconsideration of how that project is advancing

[2:27:21] Voice 5: and maybe reevaluating how it's done that would be a competitive decision not a decision for this

[2:27:25] Voice 5: table and if there's a recommendation for that that would be a recommendation from rpc who is

[2:27:32] Voice 5: working on that project as assigned by trust council i don't know that there's much for this

[2:27:41] Voice 5: Yeah,

[2:27:42] Trustee Luckham (probable): it's just been brought to my attention and I wanted to have a conversation about

[2:27:45] Trustee Luckham (probable): it.

[2:27:46] Trustee Luckham (probable): But that sounds to me like that if a new business, I don't know if this is the hour to come in

[2:27:52] Trustee Luckham (probable): to Trust Council to have that discussion, that would be something that Trust Council

[2:27:58] Trustee Luckham (probable): would then determine that they wanted to have that conversation.

[2:28:01] Trustee Luckham (probable): But in light of that, as one of them, what I think is encouraging is that Director Cermak is saying he's heard the messages from Council and others with respect to revisiting the process and the implementation and that we are acting accordingly.

[2:28:30] Trustee Luckham (probable): Yeah. So I don't think I have anything further to say or expect or motion to make, but taking

[2:28:40] Trustee Luckham (probable): what you've said is if council wants to advance this and the chair of RPC wants to advance

[2:28:45] Trustee Luckham (probable): this, a motion brought to council, I think this would be the way to affect that.

[2:28:51] Voice 4: Or is it a motion to come to EC to place it on the trust council agenda? Like we're having

[2:28:59] Voice 4: this discussion

[2:29:00] Voice 4: at rpc about the relationship between standing committees executive interest

[2:29:06] Voice 4: council and

[2:29:08] Voice 3: the

[2:29:11] Voice 4: policy does state that all standing committee proposals and or recommendations to be

[2:29:18] Voice 4: placed on the tc agenda shall be referred to the ec to be placed on the tc agenda

[2:29:25] Voice 4: so i don't think it's appropriate for according to the policy 2.3.1 to

[2:29:32] Voice 4: have a standing committee's recommendation go directly to TC it has to come to you so i'm not

[2:29:37] Trustee Luckham (probable): actually saying that that would be a motion by trustee oh

[2:29:42] Voice 4: okay not because

[2:29:43] Trustee Luckham (probable): our pc isn't going

[2:29:44] Trustee Luckham (probable): to meet and make that decision before council yeah no

[2:29:47] Voice 5: and the trust council agenda doesn't have

[2:29:49] Voice 5: no recommendations associated with this project that will do it this time around is that right

[2:29:53] Voice 5: yeah okay

[2:29:56] Voice 5: i

[2:29:57] Trustee Luckham (probable): think yeah

[2:29:59] Trustee Luckham (probable): Yeah.

[2:30:00] Trustee Luckham (probable): And I'm only articulating the messaging, so I'm not in a position to make a motion that

[2:30:05] Trustee Luckham (probable): would be reflected.

[2:30:09] Trustee Luckham (probable): So I'm satisfied with that answer, and that was my intention.

[2:30:17] Trustee Luckham (probable): Crown lease referrals is the next one, and I think maybe I asked for this as well.

[2:30:21] Trustee Luckham (probable): I think that that's associated with the implementation of crown leases varies across the trust area.

[2:30:31] Trustee Luckham (probable): And Tim Peterson, I think that you probably

[2:30:38] Voice 11: have your figure up also.

[2:30:41] Voice 11: Tim Peterson Yeah, thank you.

[2:30:43] Voice 11: So it looks to me like there

[2:30:49] Voice 12: is some variation in how the Crown Lace referrals either get

[2:31:00] Voice 12: in front of or don't get in front of LTCs.

[2:31:02] Voice 12: I had some conversation both with Director Cermak and Director Marler around this.

[2:31:10] Voice 12: I refer to referring to the admittedly agent letter of understanding on Crown Land Administration within the Islands Trust area with the province.

[2:31:26] Voice 12: On the face of it, policy 5.5 says input on Crown land release referrals

[2:31:35] Voice 12: should be communicated from a local trust committee through Islands Trust planning staff

[2:31:39] Voice 12: to BC land staff.

[2:31:42] Voice 12: That suggests that Crown land release referrals are coming to LTCs for input

[2:31:51] Voice 12: and then going through planning staff to BC land staff.

[2:31:56] Voice 12: staff. That's what it looks like on the face of the letter of agreement.

[2:32:01] Voice 12: That's not necessarily happening in a consistent manner.

[2:32:05] Voice 12: I understand, and the directors can fill us in

[2:32:09] Voice 12: on more detail around how the actual

[2:32:13] Voice 12: practice goes, or is going at this point, or has

[2:32:17] Voice 12: been going. Particularly highlighted

[2:32:22] Voice 12: recently in a case on Salt Spring Island.

[2:32:25] Voice 12: I think there's sort of an intersection there because it's also intersecting with a space where development permit approval has been delegated to staff in a way such that, in that case, the referral response was made with the LTC not having been party to anything but the information that a referral was made.

[2:32:56] Voice 12: had been arrived and i believe there was anticipation that there would be an

[2:33:01] Voice 12: opportunity for the ltc to weigh in in this particular case it's a popular recreational area

[2:33:10] Voice 12: and there's a number of very upset people uh in the community that sort of have an expectation

[2:33:16] Voice 12: that the ltc is going to weigh in and and and come to their aid so without dwelling on that

[2:33:23] Voice 12: specific case I really wanted to bring this up so that because I my sense is

[2:33:31] Voice 12: that there will could potentially be cases in any local trust area where a

[2:33:35] Voice 12: specific crown land lease may be of high community interest and that a number of

[2:33:44] Voice 12: others may be low or maybe not even noticed but again it's it's the question

[2:33:51] Voice 12: of when it's when there's high community interest then suddenly this is important um so

[2:34:00] Voice 12: it's really about i think it would be useful if local trust committees um had an understanding

[2:34:08] Voice 12: of where we're at with practice in in comparison to what it looks like in the 5.5 of the letter

[2:34:15] Voice 12: of understanding where it really looks like these are going to come to local trust committees for

[2:34:19] Voice 12: input so there is certainly a bit of a disconnect of understanding there and i think it's important

[2:34:26] Voice 12: to that's why i raised it because um i don't you know in this particular case there's a local

[2:34:33] Voice 12: trustee saying how come we didn't follow this this is what it says in our letter of understanding

[2:34:38] Voice 12: the local trust committee never never got to see the referral before a response was sent

[2:34:45] Voice 12: and the point being that yeah in some cases i think it's a really good idea that local trust

[2:34:51] Voice 12: committee has that opportunity i've just had a request uh in my own local trust area there was

[2:34:58] Voice 12: concern about uh it turns out there hasn't been a a an application but there was concern that

[2:35:05] Voice 12: an application was being made and was being processed um with no opportunity for public

[2:35:11] Voice 12: or local trust committee input so that's what this is about it's about when is it

[2:35:17] Voice 12: appropriate for the local trust committee to provide input in conjunction

[2:35:22] Voice 12: with staff and really about how that how the interface with being able to hear

[2:35:30] Voice 12: public input in advance of our referral spots going out whether that you know

[2:35:38] Voice 12: it's really about that public expectation that the local trust

[2:35:41] Voice 12: committee is in some way responsible for these referral responses and that the community feels

[2:35:49] Voice 12: like they should have at least have an opportunity to address the local trust committee and think

[2:35:55] Voice 12: you know tell tell us what they think about any particular lease i get there's a wide range of

[2:36:03] Voice 12: possibilities but that's why i brought this up so

[2:36:06] Trustee Luckham (probable): um i can't expect staff to provide us a

[2:36:11] Trustee Luckham (probable): of accounting at this time,

[2:36:13] Trustee Luckham (probable): but perhaps we might ask you for an update

[2:36:16] Trustee Luckham (probable): on the status of groundland leases

[2:36:19] Trustee Luckham (probable): can be meditated in the first area.

[2:36:22] Trustee Luckham (probable): In some fashion, provide us the information

[2:36:26] Trustee Luckham (probable): that was being asked,

[2:36:28] Voice 5: correct?

[2:36:31] Voice 5: I'm not hearing a request for a status update.

[2:36:33] Voice 5: I'm hearing a request to understand the process

[2:36:35] Voice 5: and maybe revise it.

[2:36:36] Trustee Luckham (probable): Sure, that's what I

[2:36:38] Trustee Luckham (probable): mean by status, yeah.

[2:36:39] Voice 5: Yeah,

[2:36:39] Trustee Luckham (probable): because

[2:36:40] Voice 5: it's

[2:36:41] Trustee Luckham (probable): a 30-year-old policy.

[2:36:43] Trustee Luckham (probable): I

[2:36:43] Voice 5: think we can decide on the current process

[2:36:43] Voice 5: and where we think it is sound

[2:36:45] Voice 5: and maybe options for changing if we want

[2:36:50] Voice 5: as it relates to this.

[2:36:52] Voice 5: Yeah,

[2:36:53] Voice 12: I mean, I had a draft motion

[2:36:54] Voice 12: to request staff provide information to EC

[2:36:59] Voice 12: about the Crownland lease referral process.

[2:37:03] Voice 12: And I'd love, you know, if they're looking to entertain,

[2:37:06] Voice 12: including options for amendment

[2:37:10] Voice 12: to the process or whatever, that would be great. It's really about

[2:37:14] Voice 12: trying to provide an information piece for us, and then I would say that

[2:37:18] Voice 12: at that point we would try and get that information out to local trust committees so that

[2:37:22] Voice 12: we're all in common understanding. The worst part is when I say

[2:37:25] Voice 12: a trustee looks at 5.5 here and says, why didn't this happen?

[2:37:31] Voice 12: And I don't have an answer, right?

[2:37:33] Voice 12: Right. So when

[2:37:35] Trustee Luckham (probable): I said status, I had read somewhere in this that it's a 30-year-old protocol letter of understanding.

[2:37:41] Voice 12: It is old.

[2:37:42] Trustee Luckham (probable): And some don't consider that it's necessarily law anymore, but obviously it would be law if it hasn't been rescinded.

[2:37:50] Trustee Luckham (probable): Do you have any

[2:37:51] Voice 9: response, Stefan?

[2:37:52] Voice 9: I haven't made any responses, but it might be best for me to reserve those for an in-redding response.

[2:37:57] Voice 9: So obviously we need direction of staff to

[2:38:00] Trustee Luckham (probable): provide this.

[2:38:02] Voice 4: Before you move in that direction,

[2:38:05] Voice 4: Gabriel, the local trust committee

[2:38:07] Voice 4: created a little bit of this in 2023.

[2:38:10] Voice 4: We did get a notice of work for a Mines Act permit.

[2:38:14] Voice 4: Is that the same thing?

[2:38:15] Voice 4: It was just sent to the decision makers

[2:38:18] Voice 4: by the legislative clerk.

[2:38:21] Voice 4: And then a notice appeared in the paper.

[2:38:24] Voice 4: So I don't, so Mines is the Crown lease.

[2:38:29] Voice 4: No?

[2:38:29] Voice 9: This is different.

[2:38:30] Voice 9: Right, we

[2:38:31] Voice 9: have referrals, building permits are referrals,

[2:38:34] crown lease are referrals,

[2:38:35] Voice 9: subdivisions are referrals.

[2:38:37] Voice 9: These are all things that staff interpret our bylaws

[2:38:39] Voice 9: and give a response directly to the agency,

[2:38:41] Voice 9: which no decisions need to be made by elected officials.

[2:38:44] Voice 9: That's why you don't get them.

[2:38:46] Voice 9: That is different, it's a notice,

[2:38:48] Voice 9: it's a communication out.

[2:38:50] Voice 9: But to answer your question, can we,

[2:38:51] Voice 9: what we do versus what we could do versus what that says,

[2:38:54] Voice 9: happy to put that there,

[2:38:56] Voice 9: and there's always ways to improve our service to be,

[2:38:58] Voice 9: be, obviously. Clarity in that circumstance would be helpful to inform the OTC, and perhaps

[2:39:03] Voice 9: need.

[2:39:04] Voice 5: There seems to maybe be an understanding that a crownless referral response is an opportunity

[2:39:09] Voice 5: to advocate on something, which my understanding isn't the case. But, you know, right, clarity

[2:39:17] Voice 5: on that, if that's needed.

[2:39:21] Voice 5: Yeah,

[2:39:22] Voice 12: I think that being able to provide trustees with the clarity, here's the reality.

[2:39:28] Voice 12: And then if there are some options for potentially changing how we do business in terms of informing LTCs, great.

[2:39:38] Voice 12: But that's, I'm not expecting magic wands here or anything.

[2:39:43] Voice 12: Mostly just the information piece.

[2:39:45] Voice 12: And then I think that would also ultimately end up being, if there's a desire to change practice, then that would be a further discussion.

[2:39:54] Voice 12: But I was going to ask.

[2:39:56] Voice 12: Do you have a motion?

[2:39:57] Voice 11: Yeah.

[2:39:57] Voice 11: So I move that executive committee request staff to provide information on Crown land

[2:40:08] Voice 11: lease referral process and provide

[2:40:14] Voice 3: options for potential amendments.

[2:40:19] Voice 3: If any.

[2:40:24] Voice 3: If any.

[2:40:26] Voice 4: And practices across LTC, across offices.

[2:40:31] Voice 4: So are the practices consistent? There may be differences.

[2:40:39] Trustee Luckham (probable): So

[2:40:39] Voice 9: would that be covered under process?

[2:40:41] Voice 9: Oh yeah, I would already hold.

[2:40:43] Voice 9: Okay.

[2:40:44] Voice 9: In the course of many

[2:40:47] Trustee Luckham (probable): years.

[2:40:48] Trustee Luckham (probable): So are you satisfied with your motion on the screen?

[2:40:51] Voice 4: Did

[2:40:52] Voice 14: you want, if any,

[2:40:52] Voice 4: at the end?

[2:40:54] Voice 12: I think that's fine. If there aren't any, that will be made clear.

[2:41:00] Trustee Luckham (probable): So do I have a seconder?

[2:41:03] Trustee Luckham (probable): Thank you. Any further discussion?

[2:41:07] Voice 11: No, just to add that I think

[2:41:09] Voice 12: papers like these

[2:41:11] Voice 12: where there's, there may be expectations that don't

[2:41:15] Voice 12: match the reality, I think it's really good to have the information available

[2:41:19] Voice 12: and understood.

[2:41:21] Trustee Luckham (probable): The province may not know what

[2:41:23] Trustee Luckham (probable): the locals think. Yeah. So then I'm going to call

[2:41:27] Trustee Luckham (probable): all those in favor. That carries unanimously. Thank you

[2:41:31] Trustee Luckham (probable): very much for both of those items. I'm going to go now to 9.2.1. Oh, I was going to say

[2:41:47] Trustee Luckham (probable): it's for some local advocacy. Anything on local advocacy? Nope. Okay. Thank you. 9.2.2

[2:41:56] Trustee Luckham (probable): is implementation heritage conservation area and the appropriate publication request for

[2:42:01] Trustee Luckham (probable): for decision, somebody going to speak to this one

[2:42:07] Trustee Luckham (probable): or just as for them?

[2:42:09] Voice 13: I'm happy to speak to it, yes.

[2:42:12] Voice 13: That's Ginny Brigana, I actually, Ginny.

[2:42:15] Voice 13: So this is being brought to you as a decision

[2:42:18] Voice 13: because this is a risen out of Northern Office

[2:42:22] Voice 13: work with Comox First Nation,

[2:42:23] Voice 13: and I think also the Suwamish First Nation.

[2:42:25] Voice 13: Unfortunately, they can't reach

[2:42:26] Voice 13: the responsible staff person today

[2:42:28] Voice 13: due to the power outage on Viabriola.

[2:42:29] Voice 13: and this has arisen as a result of discussion about this tool with those two nations as a

[2:42:37] Voice 13: potential way of achieving the messaging we're getting out of the engagements with those nations

[2:42:41] Voice 13: about the need to protect heritage using our land

[2:42:43] Voice 13: use planning tools. Heritage conservation areas

[2:42:46] Voice 13: are likely the most effective tool for accomplishing work towards the values that

[2:42:54] Voice 13: we're hearing expressed that need to be protected. This was developed originally, I think, as a bit

[2:42:59] Voice 13: of a staff report and then somewhere along the line there was a request for planning staff to

[2:43:03] Voice 13: make it look more like a publication um and so this could go back to being a staff report i think

[2:43:10] Voice 13: just to the um at this stage i think it's affected ltc so b hornby denman and gambier um but it was

[2:43:17] Voice 13: thought that it would if it was made to look something more durable it could then be used

[2:43:21] Voice 13: in future trustee orientation and it could be sort of made available um as i understand it

[2:43:26] Voice 13: it's been provided to Comox First Nation for a comment. It came up at a recent meeting,

[2:43:31] Voice 13: but they didn't really get into the weeds of it due to other

[2:43:33] Voice 13: more pressing matters.

[2:43:34] Voice 13: I think there would be an intention to share it with some of the nations we're actively working

[2:43:37] Voice 13: with at this time and having working group meetings with to see what comments they might have.

[2:43:41] Voice 13: If there were substantive changes, we would bring them back to you. I feel a sense of urgency out

[2:43:47] Voice 13: of the Northern Office, but I've been away on vacation. I'm back. I'm trying to catch up. I

[2:43:50] Voice 13: I don't know what's motivating that urgency,

[2:43:53] Voice 13: so I can't tell you.

[2:43:55] Voice 13: I think they're just simply wanting to advance conversations

[2:43:58] Voice 13: with the LTCs in support

[2:43:59] Voice 13: of their official community plan work.

[2:44:02] Voice 13: At the best, I could explain it to you at this time.

[2:44:05] Voice 13: It has been through heritage branch

[2:44:07] Voice 13: to make sure that it's technically accurate

[2:44:09] Voice 13: in terms of the language and school.

[2:44:12] Voice 13: And I think there's been various discussions with planners

[2:44:15] Voice 13: in the, particularly the regional planning manager

[2:44:18] Voice 13: for the Oregon office around the technical accuracy

[2:44:21] Voice 13: of the description of the treaty.

[2:44:23] Voice 13: I would say, as you would note,

[2:44:26] Voice 13: we produced a couple of years ago

[2:44:28] Voice 13: related to the policy statement project

[2:44:30] Voice 13: a brief about interpreting the object of Islands Trust,

[2:44:33] Voice 13: a bit of a discussion paper.

[2:44:35] Voice 13: In there, we noted that of all the values

[2:44:38] Voice 13: protected by the trust,

[2:44:39] Voice 13: heritage is one on which we haven't been very shiny.

[2:44:42] Voice 13: So this would then provide more information about that.

[2:44:46] Voice 13: Maybe I'll leave my comments there

[2:44:48] Voice 13: and I'm happy to take questions.

[2:44:50] Voice 3: Okay.

[2:44:50] Trustee Luckham (probable): Well, there is a motion, and Vice Chair, do you want to make a motion, or do you have any questions?

[2:44:56] Trustee Maude: I just had a question. You said it hadn't been circulated in First Nations. Do you feel that, as it stands, it's sort of in draft form still to be circulated, or is it publishable as is?

[2:45:09] Trustee Maude: is.

[2:45:11] Voice 13: I think that's for you to tell us. I haven't, I mean, I've helped with the editing of the

[2:45:15] Voice 13: document. I think, is it sufficient? I think we would be talking to nations if they identified,

[2:45:19] Voice 13: we'll be sharing it with the ones that were working, but if they identify an egregious

[2:45:23] Voice 13: mistaken language

[2:45:24] Voice 13: or way of characterizing something, we would then bring it back to you.

[2:45:27] Voice 13: Obviously, anytime, with any publication of the trust, if someone points something out to us,

[2:45:31] Voice 13: we'll take action and bring it back here. So I, on the face of it, I've spoken with Joe Elliott

[2:45:36] Voice 13: it this morning. We don't see anything egregious that would need to be fixed, but

[2:45:40] Voice 13: we're somewhat blind. We might hear something different from a nation. As I say, this

[2:45:44] Voice 13: could pivot back into a staff report and travel that way. I

[2:45:48] Voice 13: can't speak on behalf of the London staff because they're not here to tell me all the specifics.

[2:45:52] Voice 13: So this is what I know. I think on the face of it, we deem it to be

[2:45:56] Voice 13: sufficient, but it's for you to tell us.

[2:46:00] Voice 11: Okay. Tim? Yeah, I guess my first

[2:46:04] Voice 11: First, my erring

[2:46:09] Voice 12: on side of caution would be that I'd prefer to consider approving it

[2:46:14] Voice 12: post it's running, being run past the First Nations.

[2:46:18] Voice 12: That's .

[2:46:22] Voice 13: Dr. Certainly happy with that.

[2:46:24] Voice 13: I think because we have 26 nations, it would be helpful if you specified how many or which

[2:46:29] Voice 13: ones you'd like us to engage with.

[2:46:32] Voice 13: Certainly it could happen.

[2:46:33] Voice 13: The one thing I'll flag is the doing of that will certainly raise expectations that local

[2:46:38] Voice 13: trust committees are going to be using this tool.

[2:46:40] Voice 4: In

[2:46:40] Voice 13: the whole history of the trust, there's never been an appetite to use this tool or

[2:46:45] Voice 13: to impose more permitting requirements as relates to heritage and the associated costs

[2:46:50] Voice 13: as relates to heritage.

[2:46:51] Voice 13: So certainly happy to discuss this.

[2:46:53] Voice 13: I would just note, certainly we're going to be elevating expectations around that.

[2:47:01] Voice 7: David?

[2:47:01] Voice 7: Yeah, just comment that this publication is really an explanation of the legislation that's available.

[2:47:08] Voice 7: So it just lays out what can be done. It's kind of like this is an opportunity.

[2:47:14] Voice 7: And as you can see in the document, everything would be done with working with the nations.

[2:47:20] Voice 7: And at that point, that's where you would start those discussions.

[2:47:23] Voice 7: So, yeah, you can certainly send it to them for comment, but I'm not so sure what the value would be at this level.

[2:47:32] Voice 12: If I could just follow up. Director Frieder, I know, I thought you mentioned Comox, and maybe there was another personation in the northern area that there was, sounded like there was some consideration of this.

[2:47:47] Voice 12: they didn't have time so maybe that whoever it's being run by maybe we could just wait until

[2:47:55] Voice 12: they've had an opportunity i don't want to launch us into a long drawn out exhaustive process here

[2:48:02] Voice 12: it doesn't sound like that's required but if we have brought it to any nations that we've

[2:48:06] Voice 12: already brought it to i i'd be more comfortable if we complete that process and then then we

[2:48:14] Voice 12: consider approving it. I think that would be a good way to go.

[2:48:17] Voice 13: That sounds great. I understand it's been at least provided to COMOX. I don't know about

[2:48:21] Voice 13: Squamish, which is the other nation in our office

[2:48:23] Voice 13: it's working with. The other nations we're actively

[2:48:25] Voice 13: meeting with are Sunaymuk and Sinalis. Certainly

[2:48:29] Voice 13: we can put it on those agendas. SAO, just so you know, has recently been in discussion with me

[2:48:33] Voice 13: about obviously starting bi-monthly meetings, so that may be coming as well.

[2:48:38] Voice 13: Certainly, if there's an urgent... I'm not sure what's driving the urgency here from the

[2:48:41] Voice 13: of an office this may just pivot back into a staff report that then travels to those lp feeds i'm not

[2:48:46] Voice 13: sure okay but there was a desire to make it look more elevated than a staff

[2:48:51] Voice 4: and that i guess i may

[2:48:54] Voice 4: that's my problem actually with this publication because the way that it presents is here is what

[2:49:01] Voice 4: we know and this is we are confident in this statement and there's nothing in here saying

[2:49:06] Voice 4: saying we have been engaged in conversations with, you know, these First Nations, so that

[2:49:12] Voice 4: was my first concern. I really don't like including, there's a sentence in the purpose

[2:49:20] Voice 4: statement, so the indigenous principle of nothing for us without us. I think the saying

[2:49:27] Voice 4: is actually nothing about us without us, and it came from the disability rights movement.

[2:49:31] Voice 4: It's been used to support many, you know, marginalized groups that are, you know, if

[2:49:39] Voice 4: you're developing policy, they must be centered in it, but that just didn't strike the end.

[2:49:44] Voice 4: I don't know if it's an Indigenous principle, but I would question that.

[2:49:49] Voice 4: There's no links to the HCA, you know, if this is referring to other pieces of legislation

[2:49:56] Voice 4: that should be more articulated.

[2:50:01] Voice 4: And again, I don't know who the audience is.

[2:50:06] Voice 4: To me, it looks like a public-facing document

[2:50:08] Voice 4: saying this is, here's our,

[2:50:14] Voice 4: here's everything we know about heritage alteration.

[2:50:16] Voice 4: I just, I don't know.

[2:50:18] Voice 4: I wouldn't feel comfortable publishing this.

[2:50:21] Voice 4: I would say if it goes out as a draft

[2:50:22] Voice 4: and said this is still a working document

[2:50:24] Voice 4: that we are actively engaging in,

[2:50:27] Voice 4: conditions and then I'm comfortable with that perfect happy to convey that

[2:50:32] Trustee Luckham (probable): so what does a

[2:50:34] Trustee Luckham (probable): motion look like or general consent look like for advancing this where it is to where it needs to

[2:50:41] Trustee Luckham (probable): go you

[2:50:43] Voice 13: would approve it in principle subject to continued conversations with First Nations

[2:50:48] Voice 13: or with with um or perhaps name Comox and Squamish First Nations and then we'll use

[2:50:52] Voice 13: our discretion about the others we're in conversation with sure

[2:50:55] Trustee Maude: we just will have

[2:50:59] Voice 3: You can't say

[2:51:02] Voice 4: anything when you're out of the room.

[2:51:07] Trustee Luckham (probable): So, Alexandra, you'll have to take us off mute.

[2:51:13] Trustee Luckham (probable): Anyway, so we're on the verge of crafting motion, and I think maybe Chimna's got a pen in hand and Julia's got a hand up.

[2:51:25] Voice 5: I don't love approval in principle for a document that then is going to be used, like that's not an approving principle if you're

[2:51:35] Voice 3: approving the content.

[2:51:36] Voice 5: And then say we're approving it in principle subject to feedback that may dramatically change it.

[2:51:41] Voice 5: that I think is subject to approval for you.

[2:51:48] Voice 13: You could just defer

[2:51:48] Voice 5: it to a different time

[2:51:50] Voice 5: for decision at 2.20.

[2:51:54] Voice 13: I think that's fair.

[2:51:55] Voice 13: If staff feel the need to pivot into a staff report,

[2:51:58] Voice 13: provided then I will assume we have your indulgence

[2:52:00] Voice 13: that staff's gonna do that.

[2:52:01] Voice 13: Or the office staff would just turn it into a staff report.

[2:52:04] Voice 13: Otherwise we can continue to work on it with the nations

[2:52:06] Voice 13: and bring it back again.

[2:52:09] Trustee Luckham (probable): So the language in the original motion

[2:52:11] Trustee Luckham (probable): motion is approve the implementing heritage concept. Oh, I see. That's part of the title.

[2:52:16] Trustee Luckham (probable): So I don't know. So that's an endorse. It's better than approve. But who's got it for

[2:52:25] Voice 9: Penn?

[2:52:26] Voice 9: I just want to sort of inform the EC. I've been in this situation before. I feel very

[2:52:30] Voice 9: comfortable in this place. And that is, you have a draft document that's a public document.

[2:52:34] Voice 9: I'm not sure what you mean because of speed. Is it the need for speed? I defer to further

[2:52:38] Voice 9: the consideration until you're ready you can we have a draft document it needs to be shared in

[2:52:42] Voice 9: this draft state as long as you're

[2:52:44] Voice 3: going to go

[2:52:44] Voice 9: around share that up yeah so you're saying we

[2:52:47] Voice 9: should just receive this information or clearly give whatever direction you want if you want to

[2:52:53] Voice 9: have it endorses

[2:52:54] Voice 4: the direction of this draft document and direct staff to continue working

[2:52:58] Voice 4: with first nations on this development

[2:53:00] Voice 4: that's it okay that's okay thank you okay and easy i

[2:53:04] Voice 4: I move that executive committee endorses the direction,

[2:53:08] Voice 4: endorses the staff's continued

[2:53:10] Voice 4: work on the draft,

[2:53:16] Voice 4: implementing heritage conservation areas

[2:53:18] Voice 4: in the Islands Trust area, publication,

[2:53:24] Voice 4: and continued engagement with First Nations on the document.

[2:53:31] Voice 14: Okay.

[2:53:32] Voice 14: Yeah, there's gonna be some edits here.

[2:53:36] Voice 3: One second. Let's

[2:53:38] Voice 14: grab this title.

[2:53:42] Voice 3: You're awesome.

[2:53:44] Voice 4: I think I want your job.

[2:53:47] Voice 6: I'm a really fast typer.

[2:53:50] Voice 6: Yeah, you are.

[2:53:51] Voice 6: I

[2:53:52] Voice 4: can do verbatim.

[2:53:53] Voice 6: Yeah.

[2:53:55] Voice 4: Okay, you

[2:53:56] Voice 6: wouldn't be able to

[2:53:56] Voice 4: participate in that discussion.

[2:53:58] Voice 4: Oh, that's it. I'm on it.

[2:53:59] Voice 4: I'm already

[2:54:00] Trustee Luckham (probable): moving over here.

[2:54:05] Voice 4: Okay.

[2:54:05] Trustee Luckham (probable): Is that your motion? Is that your intention?

[2:54:08] Voice 4: Endorse the direction. No, we

[2:54:11] Trustee Luckham (probable): can figure out

[2:54:11] Voice 4: direction. Endorse staff's continued work.

[2:54:19] Voice 3: They technically endorse. Yeah. Yeah.

[2:54:27] Voice 4: On the content. I was after First Nations. Yeah. On

[2:54:32] Voice 4: the content and

[2:54:36] Trustee Luckham (probable): then jim i know you have your pen in your hand but without uh no

[2:54:40] Voice 12: i i refer to this

[2:54:42] Voice 12: i think this is the better direction okay perfect so

[2:54:46] Trustee Luckham (probable): does that move toby yeah please and do i have

[2:54:48] Trustee Luckham (probable): a secondary tim thank you um all those in favor okay it's that one all right so now i'm going to

[2:54:59] Trustee Luckham (probable): to jump back to the addendum because we're going to go to 9.2.3.1 regarding Reconciliation

[2:55:12] Trustee Luckham (probable): Learning Group Next Steps Briefing on page 25 of the addendum. Director Fader? Thank

[2:55:22] Voice 13: you. I was

[2:55:22] Voice 13: hoping Joe Elliott would introduce this. Oh,

[2:55:24] Trustee Luckham (probable): that'd be great. Okay,

[2:55:33] Voice 2: are you ready? Hey, Joe,

[2:55:37] Voice 2: Joe,

[2:55:37] Trustee Luckham (probable): thanks for joining us. Nice to see you.

[2:55:39] Voice 2: Yeah, thank you. So yeah, I thank the executive for the opportunity.

[2:55:43] Voice 2: So we're looking at seeking the executive's feedback in regards to the Reconciliation Learning Group.

[2:55:48] Voice 2: As you're all aware, we're probably coming to the end to Culturally Committed.

[2:55:53] Voice 2: And it was established, I guess, in 2024 when our trustees came together and gave some direction.

[2:55:59] Voice 2: and a contract was established with our cultural community to develop some I

[2:56:05] Voice 2: guess to deliver some cultural safety learning or in cultural competency

[2:56:08] Voice 2: learning and so we were looking at us seeking your direction in the next steps

[2:56:15] Voice 2: on first of all I guess topics of interest for to April 25th if there's

[2:56:22] Voice 2: any interest topics that we can bring to the to the executive or to the trustees

[2:56:27] Voice 2: and options for next steps in regards to Reconciliation Learning Group.

[2:56:33] Voice 2: And there's also looking at various other options.

[2:56:35] Voice 2: We could look at maybe options to develop an internal program delivery.

[2:56:41] Voice 2: And so we're looking at for your directions in the next steps

[2:56:46] Voice 2: for aligning the Reconciliation Learning Group

[2:56:51] Voice 2: with the 2025-2028 Reconciliation Action Plan.

[2:57:01] Voice 2: So we have $20,000 that's committed for 2025-26,

[2:57:06] Voice 2: and that money may not be sufficient to continue with our culture committed.

[2:57:13] Voice 2: I guess with the contractors, we negotiated some additional deliveries,

[2:57:18] Voice 2: And I think it was three quarterly sessions that were related to Islands Trust Interest, and the cost of delivery has gone up.

[2:57:27] Voice 2: So the $27,000 for 20 people, we may not have enough funding for that commitment with Culture Commitment.

[2:57:36] Voice 2: So we're looking at your direction and your support in providing some supports in moving forward in the next steps.

[2:57:43] Voice 2: Okay,

[2:57:54] Trustee Luckham (probable): so this is a briefing. There's no particular direction at this time, but it sounds to me

[2:58:01] Trustee Luckham (probable): like you are asking for some specific direction. Certainly, I am in support of this work that

[2:58:11] Trustee Luckham (probable): in various forms we've been undertaking for a number of years now, some self-administered

[2:58:17] Trustee Luckham (probable): and this program administered by Culturally Connected and the opportunities that I took

[2:58:23] Trustee Luckham (probable): to join that session. We're very enlightening and helpful

[2:58:26] Trustee Luckham (probable): and appreciative of it. Did you have any thoughts

[2:58:31] Trustee Luckham (probable): about specific

[2:58:35] Trustee Luckham (probable): direction that we could provide? I'll simply

[2:58:39] Voice 13: just help conclude the comments by saying that we've set out what we intend

[2:58:43] Voice 13: to do as staff, which is convene the Reconciliation Learning Group,

[2:58:47] Voice 13: propose they continue to have monthly get-togethers led by Joe

[2:58:51] Voice 13: for the rest of this year while we work on the reconciliation action plan and then we'll come

[2:58:55] Voice 13: back in march unless you wish to direct us otherwise that's the intended course of action

[2:58:58] Voice 13: well

[2:58:59] Trustee Luckham (probable): that sounds very good so

[2:59:03] Voice 13: if that if i got thumbs up there i would suggest you receive

[2:59:05] Voice 13: for information okay yeah

[2:59:07] Voice 12: i completely understand that the um the budgetary considerations here and

[2:59:16] Voice 12: And also, having attended, the number of actual participants from Islands Trust varied to the low side.

[2:59:32] Voice 12: I get it, we all got busy lives.

[2:59:34] Voice 12: And at least one was directly at the same time as Trust Council, so the one I can make.

[2:59:41] Voice 12: At the same time, I think that the part of what Culturally Committed provided that I found personally really valuable was that interaction with the Indigenous mentors.

[3:00:00] Voice 12: I wonder what sort of opportunities we might be able to provide if we're doing

[3:00:06] Voice 12: a sort of essentially an in-house option that,

[3:00:13] Voice 12: because to me, that's the very valuable part,

[3:00:15] Voice 12: like essentially a safe space for us colonials to ask stupid questions and have

[3:00:22] Voice 12: that direct conversation with, with the indigenous mentors that there was also

[3:00:27] Voice 12: some really great presenters.

[3:00:28] Voice 12: There are some really interesting topics.

[3:00:32] Voice 12: Some of the stuff that was more specific to local government.

[3:00:35] Voice 12: Lots of great things to say, but I get the budgetary implications, and especially in

[3:00:40] Voice 12: terms of the uptake from the number of basically bums in the seats that we're paying for, whether

[3:00:48] Voice 12: they're filled or not.

[3:00:49] Voice 12: So I don't know what budgetarily and logistically, whether it's easy, hard or impossible to provide that kind of opportunity for interaction in that similar sense of the First Nations mentor conversation piece,

[3:01:20] Voice 12: which i found super valuable so just highlighting that i'm not making any recommendations or

[3:01:25] Voice 12: anything like that but that's if there's options to do that kind of work i think that was

[3:01:31] Voice 12: for me personally very valuable i'd love it if we could continue it but i see why

[3:01:37] Voice 12: from a budgetary standpoint i get it

[3:01:40] Voice 4: there's only five people in the last meeting yeah that's very

[3:01:43] Voice 4: disappointing yeah um but noting that we have thank you senior indigenous relations advisor

[3:01:50] Voice 4: or on staff um if you're willing to to meet with us and do monthly learning discussions i think

[3:01:56] Voice 4: that would be invaluable joe and um it could really create a pathway for how do we want to

[3:02:03] Voice 4: continue our learning for the for the next year and maybe bringing in um people that you know

[3:02:09] Voice 4: could speak on specific topics um i think especially um indigenous cultural heritage

[3:02:14] Voice 4: This is going to be something that we really need.

[3:02:18] Voice 4: It is so directly tied to land use planning,

[3:02:22] Voice 4: as we just discussed in the heritage conservation areas.

[3:02:27] Voice 4: It's not an area that we, in fact,

[3:02:30] Voice 4: it's an area that we've totally failed to address.

[3:02:34] Voice 4: And so I think developing relationship with Joe at the LEAD,

[3:02:41] Voice 4: those conversations on cultural safety

[3:02:43] Voice 4: are really key because bringing in indigenous mentors into a space requires

[3:02:49] Voice 4: that we already have a culturally safe space for them to be in and I don't

[3:02:55] Voice 4: think we're there yet the conduct issues of council alone are it's not often a

[3:03:04] Voice 4: safe space for people who are not indigenous and so I think having this

[3:03:12] Voice 4: this time to really create a core group where we have some competency some language some and a

[3:03:20] Voice 4: culture that reinforces safety then we can bring in outside teachers knowledge keepers and experts

[3:03:30] Voice 4: i think that's the appropriate flow i don't know so it's important way you presented your joy i

[3:03:36] Voice 4: think it's great yeah

[3:03:37] Voice 12: and i just want to follow up on what you're saying because uh i think that

[3:03:43] Voice 12: that was one of the strengths of that organization is that they kind of had some protocols already

[3:03:49] Voice 12: in place. They had some ground rules laid out. And I think given the strength of what they had

[3:03:57] Voice 12: going on, it was kind of, it was easy for us to jump into that space and to have it still be a

[3:04:03] Voice 12: safe space. And I get that building that up from the bottom up doesn't automatically create that

[3:04:11] Voice 12: safe space and i totally respect that but yeah that was one of the strengths of being able to

[3:04:16] Voice 12: jump into their existing program yeah

[3:04:18] Trustee Luckham (probable): um yeah

[3:04:21] Voice 12: okay

[3:04:23] Trustee Luckham (probable): claire joe has that been helpful yeah that's

[3:04:27] Voice 2: definitely helpful i'm willing to work with the group to establish some topics and uh develop a

[3:04:31] Voice 2: cultural safety i guess uh some kind of plan and i do agree with uh with toby in regards to cultural

[3:04:37] Voice 2: safety um you know you know at times when there's a lot of stress you know our bias shows up in

[3:04:42] Voice 2: in different ways.

[3:04:43] Voice 2: And then a lot of times, even if we have forms of,

[3:04:46] Voice 2: I guess, group norms that guide the process,

[3:04:49] Voice 2: they can even show up in times of, in discussions.

[3:04:54] Trustee Luckham (probable): Thank you for that, Joe.

[3:04:57] Trustee Luckham (probable): Okay, so then we're gonna receive this information

[3:05:00] Trustee Luckham (probable): and look forward to you attending our meetings

[3:05:03] Trustee Luckham (probable): in the future and some new learning opportunities.

[3:05:07] Trustee Luckham (probable): I think I've gotten into the habit recently of saying that we learn and we learn again

[3:05:14] Trustee Luckham (probable): and we learn again.

[3:05:15] Trustee Luckham (probable): There's just so much to know and so much to actually embrace within our own feet.

[3:05:21] Trustee Luckham (probable): So thank you for that.

[3:05:23] Voice 2: Okay.

[3:05:24] Voice 2: Thank you.

[3:05:26] Trustee Luckham (probable): I'm going to continue on here.

[3:05:28] Trustee Luckham (probable): And that's going to go back to the main agenda that we had.

[3:05:33] Trustee Luckham (probable): And we're now at 9.3, if I'm not mistaken.

[3:05:38] Trustee Luckham (probable): Yep.

[3:05:39] Trustee Luckham (probable): And this is planning services.

[3:05:42] Trustee Luckham (probable): And here we have approval to submit a grant application to the Watershed Security Fund request for decision.

[3:05:50] Trustee Luckham (probable): That's on page 121.

[3:05:56] Trustee Luckham (probable): Who's picking this one up?

[3:05:58] Trustee Luckham (probable): I

[3:06:01] Voice 3: would be delighted to, Mr. Chair.

[3:06:02] Voice 3: Thank you.

[3:06:03] Voice 3: I would be delighted.

[3:06:10] Voice 3: Okay,

[3:06:11] Voice 9: so this is a request from the Regional Planning Committee to confirm, or not, their authority to apply for a grant.

[3:06:25] Voice 9: They made such a resolution at the last meeting, but after the meeting, the Chair questioned their own authority to do so,

[3:06:33] Voice 9: and asked for EC to confirm whether or not that committee had such an authority.

[3:06:41] Voice 9: You have that RFDB-40 based on that.

[3:06:44] Voice 9: So, pardon me, I've been, the RFDC passed an RWM, therefore, asking EC to do this.

[3:06:51] Voice 9: You have that information in here.

[3:06:53] Voice 9: In it, staff explain where we believe the policy does give the RFDC the authority,

[3:06:58] Voice 9: as does Trust Programs Committee, as does the other Trust Council committees.

[3:07:02] Voice 9: committees. Staff found it pretty clear. And so, we do recommend, based on the request

[3:07:10] Voice 9: from RRPC, to communicate back to the regional planning committee as per the recommendation

[3:07:15] Voice 9: that council committees do have the authority. Am I butchering that up? I'm seeing smiling

[3:07:21] Voice 9: over there.

[3:07:22] Trustee Luckham (probable): Oh, no.

[3:07:23] Trustee Luckham (probable): Okay.

[3:07:24] Trustee Luckham (probable): We might be smiling about different things.

[3:07:26] Voice 9: Okay.

[3:07:28] Voice 9: So, I'll leave it there, since I've already talked to my .

[3:07:30] Voice 9: on that video.

[3:07:32] Trustee Luckham (probable): Okay. Do you have anything to add,

[3:07:35] Trustee Luckham (probable): Lamar?

[3:07:38] Voice 5: Nothing really supplementary other than what I'm

[3:07:41] Voice 5: seeing is a bit of discomfort from the committee related to a decision

[3:07:46] Voice 5: that it made. And they're looking for EC to back them up to say, yes, they did have the authority

[3:07:51] Voice 5: to make the decision that they made. The authority is clearly given in the policy by my read. I've chatted to staff.

[3:07:57] Voice 5: None of us have raised any differing interpretations.

[3:08:01] Voice 5: You know, there might be a heightened level of scrutiny because the dollars are high for this application.

[3:08:06] Voice 5: Heightened level of scrutiny for heightened dollars is generally related to money exiting the organization, less so related

[3:08:13] Voice 1: to money coming into the organization.

[3:08:16] Voice 5: You know, historically, there's been one instance that I'm aware of where large sums were received by trust counsel and they said, no, thank you, because there was no staff capacity to take on the work.

[3:08:29] Voice 5: um i i don't see an issue with this in this particular instance um it is a trust council

[3:08:36] Voice 5: supported project which is part of what's required in the policy i

[3:08:40] Trustee Luckham (probable): see no issues with this one

[3:08:42] Voice 3: okay

[3:08:44] Trustee Luckham (probable): that's great you've highlighted some of the issues that did kind of get raised in my own

[3:08:49] Trustee Luckham (probable): mind having attended the meeting um about the resources necessary to craft uh the application

[3:08:56] Trustee Luckham (probable): is one thing for $10,000 or $20,000,

[3:08:59] Trustee Luckham (probable): but a $500,000 act gives significantly more work.

[3:09:03] Trustee Luckham (probable): But what you're saying is the resources exist for that

[3:09:06] Trustee Luckham (probable): within the framework of the work that's ongoing,

[3:09:09] Trustee Luckham (probable): so there's no distraction there.

[3:09:11] Trustee Luckham (probable): The other thing that exists,

[3:09:13] Trustee Luckham (probable): and I don't know the answer to the question,

[3:09:15] Trustee Luckham (probable): but there's some discussion around committees themselves,

[3:09:23] Trustee Luckham (probable): Vandy Committees Council,

[3:09:24] Trustee Luckham (probable): Council and how they implemented their existence and then, subsequently, their authority, which

[3:09:34] Trustee Luckham (probable): is what's happening. Do you have any remarks there? Do you understand what I'm talking

[3:09:38] Trustee Luckham (probable): about?

[3:09:40] Voice 5: Yeah. Yeah. So, I mean,

[3:09:41] Voice 5: committees are the workforces of Trust Council. Trust Council

[3:09:44] Voice 5: says, we want to do this work. Committee X go forth and action it, bring forward your

[3:09:48] Voice 5: recommendations. In the course of overseeing that project on behalf of Council, the committee

[3:09:53] Voice 5: will be giving direction to staff.

[3:09:55] Voice 5: They will be

[3:09:56] Voice 5: directing staff time

[3:09:57] Voice 5: related to that project. They can't make

[3:09:58] Voice 5: final decisions, deliverables,

[3:10:01] Voice 5: or make significant changes to the scope

[3:10:03] Voice 5: of the work. They are directing

[3:10:05] Voice 5: staff time during the analysis

[3:10:07] Voice 5: and interpretation of that project.

[3:10:09] Voice 5: This is that.

[3:10:11] Voice 5: Directing staff time to secure

[3:10:13] Voice 5: money for something Council wants to do.

[3:10:18] Voice 5: The policy is

[3:10:19] Voice 5: Trust Council's policy that

[3:10:21] Voice 5: has given the authority to the committees to say to direct staff to go and put forward a grant

[3:10:30] Voice 5: application so yeah the distinction there is around you know they make recommendations to

[3:10:36] Voice 5: council but in this instance the direction of staff time associated with council product is

[3:10:41] Voice 5: not outside and

[3:10:43] Trustee Luckham (probable): the appointment of those committees through the chair council beginning of every term

[3:10:49] Trustee Luckham (probable): is an understood

[3:10:51] Trustee Luckham (probable): and supported

[3:10:54] Trustee Luckham (probable): through policy

[3:10:55] Trustee Luckham (probable): legislation as a function of

[3:10:58] Trustee Luckham (probable): the Trust Council. I think that's what

[3:11:01] Trustee Luckham (probable): this question all stems from.

[3:11:06] Voice 5: Is

[3:11:06] Voice 5: the authority of

[3:11:07] Voice 5: to

[3:11:08] Trustee Luckham (probable): create committees

[3:11:09] Trustee Luckham (probable): to

[3:11:11] Voice 5: begin with? Oh, yeah. I mean, we've had

[3:11:12] Voice 5: Laura speak to that.

[3:11:14] Voice 5: Yeah. There's no issue with us having

[3:11:17] Voice 5: committees to take on work.

[3:11:19] Trustee Luckham (probable): Okay.

[3:11:22] Trustee Luckham (probable): Very good. So, Tim,

[3:11:23] Trustee Luckham (probable): and there is a motion here

[3:11:25] Voice 12: yeah so i spoke to the chair of rpc and um about this particular

[3:11:36] request

[3:11:37] Voice 12: for decisions i understand from staff report from talking to staff that they the

[3:11:43] Voice 12: authority of um for the committee is is not in question and that seems really straightforward

[3:11:50] Voice 12: forward. It does raise the question for me as to whether the policy 6.5.4 is adequate. Should there

[3:12:07] Voice 12: be a threshold that triggers a trust counsel consideration?

[3:12:15] Voice 12: We

[3:12:15] Voice 4: need to consider this right now.

[3:12:17] Voice 12: well we're being asked we're being asked for a request for decision that it's emotional

[3:12:22] Voice 4: just like we're so far off track and we're late and we have to get through council okay so i'll

[3:12:29] Voice 11: just i'll i'll just cut to the to

[3:12:32] Voice 12: the chase before you cut to the chase the the the suggestion from

[3:12:37] Voice 12: the rpc chair um that i was asked to to bring to this body was to consider having trust council

[3:12:45] Voice 12: will weigh in on this topic on this specific because of the size of it um and when we see

[3:12:53] Voice 12: giant eye-popping numbers that's i think that's what the consideration is so it's just a question

[3:12:58] Voice 12: is it reasonable to refer this to okay i'll back up if the executive committee passes this

[3:13:07] Voice 12: what's the next step at rpc uh

[3:13:10] Voice 5: well as i understand it staff will go away

[3:13:12] Voice 5: draft the grant application, it would be submitted.

[3:13:17] Voice 5: And then, I don't know what the timelines are for that.

[3:13:21] Voice 5: RPC would not be seeing the grant application. They have seen the work

[3:13:25] Voice 5: that would inform it, plan that would inform it, and we would be reporting back to

[3:13:29] Voice 5: RPC and to Trust Council if we're approved for the months.

[3:13:32] Voice 12: So, in other words, RPC has

[3:13:36] Voice 12: already made the

[3:13:41] Voice 12: resolutions so that if we as executive pass this then that will just happen yes right

[3:13:47] Voice 12: okay so that's

[3:13:51] Voice 12: that's the basis of the of the concern that was expressed

[3:13:55] Trustee Maude: to me so okay david vaughn i'll move

[3:13:57] Trustee Maude: for the executive committee confirmed that the islands trust council committees have the authority

[3:14:01] Trustee Maude: to pass a resolution to proceed with community initiated grant applications for seeking staff

[3:14:05] Trustee Maude: support for grant applications taking into consideration the factors listed in trust

[3:14:09] Trustee Maude: Council grants and donations to administration policy 6.5.4.

[3:14:14] Trustee Luckham (probable): We'll have a seconder. Second. Anybody

[3:14:17] Trustee Luckham (probable): wish to speak to the motion?

[3:14:19] Voice 4: I have a motion.

[3:14:21] Voice 4: Just to note to staff that some of the dates are incorrect in the briefing.

[3:14:25] Voice 4: The resolutions that are referred to were made at the

[3:14:29] Voice 4: RPC's May 2024 meeting, and so just check

[3:14:33] Voice 4: the briefing for accuracy.

[3:14:35] Voice 4: Mercy. Concerns were raised whether this is still a strategic initiative of Trust

[3:14:43] Voice 4: Council. And I would

[3:14:44] Voice 4: just say as a member of RPC, it is in our work plan. It's the top

[3:14:51] Voice 4: identified as the top three priorities. Council affirmed it in multiple strategic planning

[3:14:57] Voice 4: sessions and I think if this had not been a priority our PC would have flagged

[3:15:07] Voice 4: this quite a long time ago no exactly so I have no

[3:15:10] Voice 4: concerns about this advancing

[3:15:13] Voice 4: it's central to our work I do note that the chair has concerns with process and

[3:15:20] Voice 4: And we really need to tighten up how resolutions are made.

[3:15:26] Voice 4: But I have no concerns with this, so thank you.

[3:15:29] Trustee Luckham (probable): Okay, I'm gonna call the vote.

[3:15:31] Trustee Luckham (probable): There's no further discussion.

[3:15:33] Trustee Luckham (probable): All those in favor?

[3:15:34] Trustee Luckham (probable): So, Tim, all those in favor?

[3:15:37] Trustee Luckham (probable): And any opposed?

[3:15:40] Trustee Luckham (probable): Okay, awesome, that carries.

[3:15:43] Trustee Luckham (probable): So let us move along with your agenda.

[3:15:49] Trustee Luckham (probable): This takes us to section 10.

[3:15:52] Trustee Luckham (probable): This is where it gets really challenging because of the previous part of the meeting with John.

[3:15:57] Trustee Luckham (probable): We've got one piece of, three pieces of correspondence in the main agenda package, Bowen Island Municipality,

[3:16:08] Trustee Luckham (probable): from A. Scala, Downtown Salt Springs Base, and Brands, the Unstressed Act.

[3:16:14] Trustee Luckham (probable): Act, and then we've got one in the addendum from past Trustee Sandy Palo,

[3:16:24] Trustee Luckham (probable): and then we've got Trustee Middleton's piece, and 12 other pieces from the Galliano,

[3:16:34] Trustee Luckham (probable): regarding Galliano bylaws. I'm prepared to believe, and I'll maybe make a

[3:16:40] Trustee Luckham (probable): um uh consent uh item that all their team of the galliano island by 283 related pieces of

[3:16:57] Trustee Luckham (probable): correspondence travel with the document um at our special meeting and so we just received

[3:17:02] Trustee Luckham (probable): those for information that's all right so my general consent so then that leaves um i'm just

[3:17:09] Trustee Luckham (probable): going to go through these sequentially. And of course, they would be received for information

[3:17:14] Trustee Luckham (probable): unless there's any action undertaken. I want to thank specifically Bowen Island Municipality for

[3:17:20] Trustee Luckham (probable): their remarks regarding the policy statement. And the mayor of Bowen Island is going to join

[3:17:25] Trustee Luckham (probable): us as a delegation also. So 10.1, 10.2, 10.3, is there any actions the executive committee would

[3:17:33] Trustee Luckham (probable): like to take with respect to those three items in the main agenda package? Tim Peterson.

[3:17:38] Trustee Luckham (probable): Yeah,

[3:17:39] Voice 11: the item that's brought up in 10.1 around

[3:17:43] Voice 12: the protocol-based meetings with Bowen Council

[3:17:50] Voice 12: certainly sticks out for me as something that we should be actioning in some form or another.

[3:17:57] Voice 12: I don't expect that we do that today, but that should be on our radar that we should make the effort

[3:18:05] Voice 12: to have those meetings, those formal meetings, with

[3:18:08] Voice 12: Board of Council.

[3:18:09] Trustee Luckham (probable): Yeah, and I think I've articulated that.

[3:18:12] Trustee Luckham (probable): Staff have initiated

[3:18:13] Trustee Luckham (probable): that process. When the new CAO is on board, that needs

[3:18:17] Trustee Luckham (probable): to be a top priority. It's following that protocol.

[3:18:20] Trustee Luckham (probable): Yeah, absolutely. And apologies to Bowen.

[3:18:25] Trustee Luckham (probable): We've

[3:18:25] Voice 4: been remiss. Well, I think to that end, could the

[3:18:29] Voice 4: Chair return a letter to the Mayor of Bowen?

[3:18:33] Voice 4: Sorry, Mayor Leonard on this?

[3:18:35] Voice 4: Or does this need to travel to Trust Council?

[3:18:37] Voice 4: I mean, all the trustees have seen it.

[3:18:39] Trustee Luckham (probable): I can respond to Mayor Leonard.

[3:18:42] Trustee Luckham (probable): In fact, I've been in conversations with him.

[3:18:44] Trustee Luckham (probable): We're trying to arrange lunch prior to Council.

[3:18:48] Trustee Luckham (probable): And so I will convey that message.

[3:18:52] Trustee Luckham (probable): Formally, in a letter?

[3:18:54] Voice 3: Yeah.

[3:18:54] Voice 3: Okay.

[3:18:55] Voice 3: By email.

[3:18:58] Voice 3: So we don't want to return official correspondence to this?

[3:19:03] Trustee Luckham (probable): we can if um you wish i can work with staff to work with alexander with permission to format

[3:19:13] Trustee Luckham (probable): a letter to thank them for the um

[3:19:15] Voice 5: you know i think the the resolution that's included in

[3:19:20] Voice 5: this correspondence is really related to paul's statement yeah um and the mention of not acting

[3:19:28] Voice 5: the spirit of the protocol is particularly around engagement with roland yeah um on

[3:19:36] Voice 5: the letter to the province um so a response that simply says we're going to meet with you more

[3:19:43] Voice 5: often maybe isn't the most looked for here um but you know certainly let them know like their

[3:19:50] Voice 5: correspondence will be received it will be advancing to council um and that we are you

[3:19:56] Voice 5: you know, looking to adhere more closely to that agreement,

[3:20:00] Voice 4: I'm sure it would be well received.

[3:20:01] Voice 4: Well, don't you think acknowledgement that we did not seek a conversation

[3:20:06] Voice 4: with Bowen Island prior to sending this letter to the province,

[3:20:11] Voice 4: like it's not saying I'm sorry, but yes,

[3:20:13] Voice 4: we acknowledge that we advanced some pretty critical work

[3:20:19] Voice 4: without talking to our, you know, co-coordinators.

[3:20:23] Voice 4: The

[3:20:24] Trustee Maude: only thing is, for defense of our actions, is there were two Bowen Island trustees that were on there, and I believe they both voted for it.

[3:20:35] Voice 4: No, they did not.

[3:20:35] Trustee Maude: Okay, so Bowen was at the table.

[3:20:41] Voice 4: The letter says that the Islands Trust did not initially engage on this request for...

[3:20:49] Voice 4: I

[3:20:49] Trustee Maude: wonder what the letter says, but I'm just saying.

[3:20:50] Trustee Maude: yeah well

[3:20:52] Trustee Luckham (probable): that was a subcommittee of the governance committee forming it was trust

[3:20:58] Voice 5: council who made the decision on

[3:20:59] Trustee Luckham (probable): that council was

[3:21:00] Voice 5: told very clearly you need to consider your

[3:21:02] Voice 5: protocol agreement was going and you need to consider your protocol agreement and i stated

[3:21:06] Voice 4: that very clearly and i was not in agreement so i think there's some amends to be made and

[3:21:12] Voice 4: some acknowledgement that we did not consider it's not about being formulaic it's we ran ahead

[3:21:18] Voice 4: and did an action without talking to our partners,

[3:21:20] Voice 4: including the Conservancy.

[3:21:22] Voice 4: So I think that's more than an email.

[3:21:25] Voice 4: This is a resolution by council saying

[3:21:27] Voice 4: you have stepped out of line

[3:21:28] Voice 4: and they don't appreciate it.

[3:21:30] Trustee Luckham (probable): Well, to some extent,

[3:21:32] Trustee Luckham (probable): that decision needs to come from council, right, David?

[3:21:35] Trustee Luckham (probable): It was council's decision.

[3:21:36] Trustee Luckham (probable): Council's decision to send the letter.

[3:21:39] Voice 3: Not executive, it's not mine.

[3:21:43] Voice 4: So then return this to council saying,

[3:21:46] Voice 4: what's our response?

[3:21:48] Trustee Luckham (probable): Well, the mayor is coming to council in December

[3:21:50] Trustee Luckham (probable): and it's going to tell us first-hand.

[3:21:52] Voice 4: Okay, so I don't think we should receive this for information.

[3:21:55] Voice 4: This should be added to our agenda for consideration.

[3:21:58] Voice 4: Okay,

[3:21:59] Trustee Luckham (probable): so that's what I'm looking for.

[3:22:00] Trustee Luckham (probable): That's perfectly reasonable.

[3:22:01] Voice 12: That's added to

[3:22:02] Trustee Luckham (probable): December trust council agenda.

[3:22:04] Trustee Luckham (probable): So then let's forward.

[3:22:06] Trustee Luckham (probable): I don't want to do this one at a time,

[3:22:08] Trustee Luckham (probable): so let's tick that one.

[3:22:10] Trustee Luckham (probable): We'll forward that to council.

[3:22:12] Trustee Luckham (probable): Is there anything to do with the other two items

[3:22:16] Trustee Luckham (probable): on the main package agenda

[3:22:21] Trustee Luckham (probable): that we need to take action

[3:22:22] Trustee Luckham (probable): other than receive for information?

[3:22:24] Voice 4: No.

[3:22:24] Trustee Luckham (probable): Okay.

[3:22:25] Voice 4: 10.3 has been,

[3:22:27] Voice 4: Esperanza wrote the same thing

[3:22:28] Voice 4: to the Conservancy

[3:22:29] Voice 4: and the chair is responding to them.

[3:22:31] Voice 4: Right.

[3:22:32] Voice 4: And I believe the CEO responded to 10.2.

[3:22:35] Trustee Luckham (probable): Okay.

[3:22:35] Trustee Luckham (probable): So I'm just flagging those.

[3:22:37] Trustee Luckham (probable): So now I'm going to go to 10.4,

[3:22:40] Trustee Luckham (probable): which we forwarded to our next meeting

[3:22:44] Trustee Luckham (probable): and receive your information at this time.

[3:22:47] Trustee Luckham (probable): So then the next item to consider

[3:22:50] Trustee Luckham (probable): is Trustee Middleton's request for additions

[3:22:53] Trustee Luckham (probable): to the Trust Council December agenda.

[3:22:58] Voice 3: Where do you want to do with that one?

[3:23:08] Voice 4: So he's asked to consider it as official correspondence.

[3:23:17] Voice 4: So the letter writer is asking for an in-camera session.

[3:23:21] Voice 4: We've already decided that that's not necessary

[3:23:26] Voice 4: because there's no reason to move in-camera.

[3:23:30] Voice 4: to talk about ec's decision yeah

[3:23:34] Trustee Luckham (probable): and so we haven't got today and uh thank you for your

[3:23:38] Trustee Luckham (probable): prompting there toby we haven't got to trust council's agenda yet to forward that's going

[3:23:43] Trustee Luckham (probable): to take us some time so we you know we can linger as long as we want but it means we're going to be

[3:23:48] Trustee Luckham (probable): here later um so uh we can add this item to the main agenda so the next item there is two with

[3:23:59] Trustee Luckham (probable): respect to governance reform recommendations um that is planned to have a conversation at council

[3:24:07] Trustee Luckham (probable): no

[3:24:08] Voice 5: it's on

[3:24:10] Trustee Luckham (probable): it's on the follow-up action list uh

[3:24:13] Voice 5: you're talking about so this trust council

[3:24:15] Voice 5: does not no

[3:24:17] Trustee Luckham (probable): not on this agenda that's what

[3:24:20] Voice 4: this letter writer is asking trustee middleton is

[3:24:23] Voice 4: asking to have a session on the governance for this

[3:24:27] Voice 12: yeah for this council i don't see

[3:24:30] Voice 12: how we achieve that so

[3:24:32] Voice 4: the governance committee already has an rfd in the council's agenda to

[3:24:37] Voice 4: exactly do this which will debate if we get the chance so

[3:24:45] Trustee Luckham (probable): we're not going to do it in december

[3:24:46] Trustee Luckham (probable): it'll be in march no

[3:24:47] Voice 5: so i can offer my thoughts on this request um their governance committee

[3:24:53] Voice 5: as a group has made a recommendation to trust council that it holds just such a such a session

[3:24:58] Voice 5: there's a request for decision traveling to trust council in december saying council

[3:25:03] Voice 5: we wish to do this and if so we'll add it to a future agenda i personally see challenges with

[3:25:09] Voice 5: adding this to december's trust council agenda because there is no time to provide material

[3:25:15] Voice 5: that would support trust council to actually have a meaningful conversation that would have

[3:25:22] Voice 5: actionable results at the end of it um there's a lack of understanding from my perspective as

[3:25:28] Voice 5: to what is the intent of the conversation that governance report is significant it's large

[3:25:34] Voice 5: um i don't know what the intent is there is there the seeking trust council direction

[3:25:41] Voice 5: on certain aspects of that it's unclear and i

[3:25:45] Voice 5: don't think staff can properly support a

[3:25:48] Voice 5: a good conversation on that topic

[3:25:50] Voice 5: at this meeting, at this stage of the game.

[3:25:52] Voice 5: The Governance Committee has actually been tasked

[3:25:54] Voice 5: with this. The Governance

[3:25:56] Voice 5: Committee was created to do exactly

[3:25:58] Voice 5: this, and I

[3:26:00] Voice 5: think they should do that. I think

[3:26:02] Voice 5: they should look at

[3:26:04] Voice 5: the Governance Report, do some

[3:26:06] Voice 5: analysis of the recommendations, and advance

[3:26:08] Voice 5: them to Trust Council

[3:26:10] Voice 5: as they were created.

[3:26:12] Voice 5: My thoughts, but you already said it.

[3:26:17] Voice 3: Dobia?

[3:26:18] Voice 4: I concur. When I read this

[3:26:20] Voice 4: RFD, and I looked at the governance committee's

[3:26:22] Voice 4: terms of reference, the number one

[3:26:25] Voice 4: item is

[3:26:25] Voice 4: to go through the governance report,

[3:26:29] Voice 4: prioritize, and

[3:26:30] Voice 4: make recommendations to council.

[3:26:32] Voice 4: And so if in two years

[3:26:34] Voice 4: that committee has not been able to do

[3:26:36] Voice 4: that one item

[3:26:37] Voice 4: in their terms of reference for which it was created,

[3:26:41] Voice 4: council is

[3:26:42] Voice 4: not going to be able to go through that report

[3:26:44] Voice 4: and produce anything

[3:26:45] Voice 4: of use, of value.

[3:26:49] Voice 4: So I'm going to actually

[3:26:50] Voice 4: argue that that RFD should not be advanced to trust counsel because this is not

[3:26:56] Voice 4: it's it's

[3:26:58] Voice 4: pointless we're redirecting resources from which a committee was created to address well that's

[3:27:06] Trustee Luckham (probable): another conversation um so I think maybe this correspondence needs to be forwarded to counsel

[3:27:12] Trustee Luckham (probable): Council. Why? Well, because it's going to end up on that table anyway. Tim?

[3:27:26] Voice 12: Yeah, I don't think

[3:27:28] Voice 12: there's any question that we can shoehorn in a huge governance report session into December

[3:27:34] Voice 12: Council. So I think that's neither here nor there. The consideration of how we discuss

[3:27:46] Voice 12: and where we decide to do that,

[3:27:50] Voice 12: the questions around our October 30th decision,

[3:27:56] Voice 12: we need to think about where we place that discussion

[3:27:58] Voice 12: because, I mean, I believe you said at Committee of the Whole

[3:28:03] Voice 12: that we're going to have that discussion

[3:28:05] Voice 12: or some discussion on that.

[3:28:06] Voice 12: So we need that consideration.

[3:28:08] Voice 12: Where and how we do that, that's perfectly reasonable.

[3:28:11] Voice 12: Let's talk about how to do that.

[3:28:12] Voice 12: The governance report, that's later.

[3:28:17] Voice 12: that's already it's already going to trust counsel separate our FDA okay

[3:28:21] Trustee Luckham (probable): so

[3:28:22] Trustee Luckham (probable): what do you want to do with the correspondence I

[3:28:28] Trustee Maude: don't see the harm in

[3:28:29] Trustee Maude: for any trust counsel

[3:28:30] Voice 4: okay

[3:28:31] Trustee Maude: so it's because

[3:28:33] Voice 4: unless there's a structured

[3:28:34] Voice 4: conversation on it and we've placed that on the

[3:28:39] Voice 4: agenda this will dominate the

[3:28:42] Voice 4: conversation only

[3:28:46] Trustee Luckham (probable): if we allow it

[3:28:47] Trustee Maude: yeah is the chair supposed to be controlling the

[3:28:50] Trustee Maude: meeting. And this is what I'm suggesting is forwarding an email to Trust Council so they

[3:28:54] Trustee Maude: know what's on people's minds. I'm not suggesting anything. I'm just suggesting circulating

[3:29:02] Trustee Maude: it to Trust Council.

[3:29:04] Voice 5: Trustees were included in this.

[3:29:07] Voice 5: Was

[3:29:08] Trustee Maude: it fully circulated?

[3:29:09] Voice 5: Yes.

[3:29:10] Trustee Luckham (probable): I'd have to pull it up. Can we scroll to the top of that?

[3:29:13] Trustee Luckham (probable): No.

[3:29:14] Voice 5: There was an initial email that Trustee Middleton sent to trustees and said,

[3:29:18] Voice 5: FYI, I plan to

[3:29:19] Voice 5: ask you to do this and then we got ourselves this one so

[3:29:23] Voice 4: that's right so

[3:29:24] Trustee Maude: the same the same

[3:29:24] Trustee Maude: information is already necessary but i think that what i said so yeah

[3:29:28] Trustee Luckham (probable): you know the agenda has

[3:29:30] Trustee Luckham (probable): is already formulated it's right here there's little ability to flex we are prepared i think

[3:29:37] Trustee Luckham (probable): we are prepared to have the conversation about the uh recordings being removed and

[3:29:45] Trustee Luckham (probable): we have it under advice that's not an in-camera session and i think we've decided that we will

[3:29:49] Trustee Luckham (probable): We'll include that at the beginning of the council and to clear the air,

[3:29:53] Trustee Luckham (probable): and then we'll move on.

[3:29:56] Trustee Luckham (probable): And there may or may not be a decision that comes out of it,

[3:29:59] Trustee Luckham (probable): but as long as we.

[3:30:00] Trustee Luckham (probable): don't stray into naming or identifying individuals, they can continue to remain in public. If it

[3:30:08] Trustee Luckham (probable): strays into those areas, then council is going to have to discuss it in camera, but it's not clear

[3:30:14] Trustee Luckham (probable): what the necessity is. Second item has been articulated. This is in the hands of the

[3:30:19] Trustee Luckham (probable): governance committee. The governance committee has struggled with advancing the work and is making

[3:30:23] Trustee Luckham (probable): some direction in it and I think we leave it in their hands

[3:30:30] Voice 3: so we can you

[3:30:37] Trustee Luckham (probable): know I don't necessarily want to paraphrase or answer the email but I

[3:30:42] Trustee Luckham (probable): want the council to know that we've decided not to do it because if it's not

[3:30:48] Trustee Luckham (probable): being on the agenda if that's what your wishes are and if trustee Middleton

[3:30:53] Trustee Luckham (probable): wants to raise it when we get to new business items,

[3:30:57] Trustee Luckham (probable): it would require a two-thirds vote of council, and then it would require another vote

[3:31:02] Trustee Luckham (probable): to remove some other big item. There's no other way to do it.

[3:31:11] Voice 3: Do you want to receive

[3:31:13] Trustee Luckham (probable): it for information, or do you want to forward it?

[3:31:15] Trustee Luckham (probable): I think maybe we'll just receive it for information, if it's been

[3:31:19] Trustee Luckham (probable): brought in. Okay. So, one, two, three, four, five.

[3:31:23] Trustee Luckham (probable): So, that does it. So, then, what I'm seeing, we've already moved the Galliano

[3:31:27] Trustee Luckham (probable): items to follow to the next meeting. We're going to receive for information at 10.2, 10.3,

[3:31:39] Trustee Luckham (probable): and what must be 10.5, I think it probably is, Alexandra, that's Justy Middleton's piece.

[3:31:49] Trustee Luckham (probable): And then, oh, I almost forgot, is 10.6 UBCM report part of this? No.

[3:31:56] Trustee Luckham (probable): No,

[3:31:56] Voice 14: you've addressed them all already,

[3:31:58] Trustee Luckham (probable): so we're good to

[3:31:58] Voice 14: move past correspondence.

[3:31:59] Trustee Luckham (probable): So then, what do we do, gentlemen, now with the Bowen-Ion Municipality?

[3:32:07] Trustee Luckham (probable): We're including that.

[3:32:09] Trustee Luckham (probable): Oh, that's right. So 10.1 is going to be forwarded to council for information.

[3:32:15] Trustee Luckham (probable): Okay.

[3:32:19] Trustee Luckham (probable): Five-minute break?

[3:32:20] Trustee Luckham (probable): Yes.

[3:32:21] Trustee Luckham (probable): Sure.

[3:32:25] Trustee Luckham (probable): you know it is now three o'clock realistically there's an hour and a half left in this day for

[3:32:31] Trustee Luckham (probable): staff i'm assuming and you should be out of here no no so we are gonna have to

[3:32:39] Trustee Luckham (probable): battle to the battle here

[3:32:41] Voice 3: okay julia

[3:32:43] Voice 3: agreed yeah yeah okay thank you uh

[3:41:19] Trustee Luckham (probable): executive committee

[3:41:20] Trustee Luckham (probable): we are at section 11 work program review and amendment of the current work program

[3:41:26] Trustee Luckham (probable): on a page 130 this is um amended before we get here and i think we're just going to receive

[3:41:34] Trustee Luckham (probable): this information is that okay with everybody uh this is forwarded to trust council um

[3:41:42] Trustee Luckham (probable): is it in council no it's not in the general package it should be no our work program is

[3:41:50] Trustee Luckham (probable): Yes, it is.

[3:41:52] Trustee Luckham (probable): Yeah, it's in the subject package.

[3:41:53] Trustee Luckham (probable): We haven't got that yet.

[3:41:55] Trustee Luckham (probable): So I don't have to forward it here.

[3:41:57] Trustee Luckham (probable): No.

[3:41:58] Trustee Luckham (probable): That's right.

[3:41:58] Trustee Luckham (probable): Okay.

[3:41:59] Trustee Luckham (probable): So now then we're going to go into the trust council meeting package, which I think was

[3:42:04] Trustee Luckham (probable): your appendix A, is that correct?

[3:42:07] Trustee Luckham (probable): Right.

[3:42:08] Trustee Luckham (probable): Okay.

[3:42:09] Trustee Luckham (probable): And that says the entire agenda is there.

[3:42:15] Trustee Luckham (probable): I'm guessing maybe strategically you put the schedule at the end, because we always talk

[3:42:20] Trustee Luckham (probable): about that after the fact uh

[3:42:23] Voice 14: well actually we're on right now we're on the electronic meeting

[3:42:27] Voice 14: attendee primer 12.1.1 all

[3:42:32] Trustee Luckham (probable): right so you're right thank you um i was getting too far ahead of

[3:42:35] Trustee Luckham (probable): myself 12.1.1 electronic meeting attendees primer who's carrying it i can

[3:42:43] Voice 7: take that thank you

[3:42:44] Voice 7: yeah so this is as it says electronic meeting attendee primer it's intended for trustees just

[3:42:51] Voice 7: just to help them to get ready for electronic meetings

[3:42:57] Voice 7: and also just some decorum things

[3:43:02] Voice 7: they should consider during the meeting,

[3:43:04] Voice 7: especially close meetings,

[3:43:06] Voice 7: making sure they're in a location

[3:43:07] Voice 7: where they can't be heard or it's overlooked.

[3:43:10] Voice 7: And then there's some indication

[3:43:12] Voice 7: on just how to use some of the more common Zoom controls

[3:43:17] Voice 7: that they might need, such as raising the hand.

[3:43:19] Voice 7: so that's the intent just to help trustees that are joining any meetings

[3:43:23] Voice 7: electronically so unless you see anything concern or missing we'll get

[3:43:30] Voice 7: this out to trustees before the next meeting I just want to thank Alex so she

[3:43:36] Voice 7: did all the work on this I am just presenting

[3:43:38] Voice 6: okay

[3:43:41] Trustee Maude: on the last page page 134

[3:43:46] Trustee Maude: on the agenda, it says technical issue, contact Daphne Shee, which is so contrary to what

[3:43:52] Trustee Maude: we've missed.

[3:43:53] Voice 7: Yeah, I'll

[3:43:53] Voice 7: make that change, so basically

[3:43:55] Trustee Maude: I'll just give it to you.

[3:43:56] Trustee Maude: And the other thing, this is a technical issue, probably no, well it has something to do with

[3:44:02] Trustee Maude: the visuals.

[3:44:03] Trustee Maude: On Zoom, the raised hand portion, as noted there, has gone into hiding.

[3:44:09] Trustee Maude: Is that just because of the version we're using?

[3:44:11] Trustee Maude: Can we get a version that actually has the raised hand on the bottom bar, or is that

[3:44:15] Trustee Maude: just they've moved it away?

[3:44:17] Voice 7: I have no idea I assume that's just what Zoom has changed so

[3:44:21] Voice 4: everyone's noticed it and it's super annoying you

[3:44:24] Voice 7: see where the heart is if

[3:44:25] Voice 4: you've got to click the

[3:44:25] Voice 4: heart to click

[3:44:26] Voice 4: the raise hand function and

[3:44:28] Trustee Maude: then it doesn't

[3:44:28] Voice 4: just default to the version

[3:44:31] Trustee Maude: changed

[3:44:31] Voice 4: and yeah

[3:44:32] Trustee Maude: so if you're using a touchpad it's really awkward because you you you get up

[3:44:36] Trustee Maude: and it jumps around yeah and

[3:44:38] Trustee Maude: so and like the thing this is so

[3:44:40] Trustee Luckham (probable): I want to move on unless there's

[3:44:41] Trustee Luckham (probable): nothing we can do about it it's a virgin change we could a little out

[3:44:46] Trustee Luckham (probable): of time here but

[3:44:48] Trustee Luckham (probable): i do have a remark which observing what the experiences that council members having they

[3:44:55] Trustee Luckham (probable): often can't see the text or they have some other manipulation issue and i know that we're not

[3:45:02] Trustee Luckham (probable): providing uh trustees with second screens or laptops but um when i'm at home and i'm on

[3:45:08] Trustee Luckham (probable): zoom i have my own personal computer set up with materials on it so that i don't have to be

[3:45:13] Trustee Luckham (probable): dependent upon what the screen is so i don't know if there's an ability to make some hints about

[3:45:17] Trustee Luckham (probable): that direction about printing out that agenda i'm

[3:45:21] Voice 12: going to be making some hints in my optional

[3:45:23] Voice 12: session but i think it will help but

[3:45:26] Trustee Luckham (probable): that would be during council on it i don't

[3:45:28] Voice 12: but whatever we'll

[3:45:30] Voice 12: do i mean i meant to do it in september but things just go away but it's

[3:45:34] Trustee Luckham (probable): an ability to provide some

[3:45:36] Trustee Luckham (probable): some options in this document that might be helpful,

[3:45:38] Trustee Luckham (probable): but I realize that

[3:45:39] Trustee Luckham (probable): may be tough, yeah.

[3:45:40] Voice 12: I'll try and get in contact with Alexandra

[3:45:43] Voice 12: before trust counsel and hone out

[3:45:46] Voice 12: what things I'm suggesting

[3:45:48] Voice 12: and then maybe some of that can be supplementary

[3:45:51] Voice 12: to what this is going out.

[3:45:53] Trustee Luckham (probable): Because it's additional stress

[3:45:54] Trustee Luckham (probable): to whoever is administering the meeting

[3:45:56] Trustee Luckham (probable): and slows everybody else down.

[3:46:02] Trustee Luckham (probable): So we just need to receive that information?

[3:46:05] Trustee Luckham (probable): Correct, thank you.

[3:46:08] Trustee Luckham (probable): The next item, then, is the draft December Trust Council three-day schedule.

[3:46:14] Trustee Luckham (probable): And so, normally, we sort of look at that quickly and then come back to it at the end.

[3:46:20] Trustee Luckham (probable): Is there any immediate remarks at this time with respect to the three-day schedule?

[3:46:25] Trustee Luckham (probable): Otherwise, we'll pick it up when we come back out of the – because, indeed, if we're

[3:46:30] Trustee Luckham (probable): talking about having a session at the beginning, that's going to have to be inserted in there.

[3:46:35] Voice 11: Tim?

[3:46:36] Voice 11: just a question I think CEO said that we we've got lunch guests Wednesday and

[3:46:44] Voice 11: Thursday is that correct okay

[3:46:46] Voice 12: so I'll just take that into consideration for

[3:46:50] Voice 12: that so yeah I'm staying maybe we can even do that I mean the executive

[3:46:55] Voice 12: committee and that started a meeting or something is

[3:46:59] Trustee Luckham (probable): there anything on the three

[3:47:00] Trustee Luckham (probable): day schedule CEO

[3:47:00] Voice 5: I'll provide you with my insights and then turn to Alex if I

[3:47:05] Voice 5: I've forgotten anything, we have received more delegations than

[3:47:08] Voice 5: originally anticipated. So that's taking up some additional

[3:47:11] Voice 5: time on the first day, which is meeting there's a little bit

[3:47:15] Voice 5: less time for executive office work. So you'll see we've

[3:47:18] Voice 5: extended the development section onto the second day, we think

[3:47:21] Voice 5: there's space to do that, because the policy statement

[3:47:24] Voice 5: conversation will be happening at the committee level with the

[3:47:26] Voice 5: exception of the remote project charter, and also the final

[3:47:31] Voice 5: policy review materials, which we anticipated would be advanced

[3:47:34] Voice 5: the time around our next meeting we think we found the space um to accommodate that um the

[3:47:42] Voice 5: request to have a respectful meeting conduct sort of session so there's 15 minutes after the call

[3:47:50] Voice 5: to order for the meeting um and that was their place there at the request of a few chair i

[3:47:57] Voice 5: believe yeah and this group um just to talk

[3:48:01] Voice 5: a little bit about sort of meeting decorum and

[3:48:03] Voice 5: proper conduct i don't know if this is the space you are considering yeah holding conversation

[3:48:08] Voice 5: about the october 30th decision um i don't think 15 minutes too long enough for that

[3:48:14] Voice 5: so this what's reflected here is not that is not what's being asked um so can

[3:48:21] Trustee Luckham (probable): you start that part

[3:48:23] Trustee Luckham (probable): again so um the

[3:48:25] Trustee Luckham (probable): intention was i i thinking the my intention would be that the conversation about the

[3:48:31] Trustee Luckham (probable): the October 30th discussion would follow this part,

[3:48:37] Trustee Luckham (probable): but Natalie, just tell me what you're thinking.

[3:48:40] Voice 5: So that 15 minutes that was put there

[3:48:42] Voice 5: was really a chance for you chair

[3:48:44] Voice 5: to sort of remind everybody about our responsibility

[3:48:47] Voice 5: to maintain the quorum,

[3:48:48] Voice 5: let's create a respectful, good governance space.

[3:48:51] Voice 5: So that's a short dialogue,

[3:48:54] Voice 5: short sort of speech, I guess I could say 15 minutes is there.

[3:48:59] Voice 5: If you

[3:49:00] Voice 5: are looking to accommodate the request to actually have a dialogue with our Trust

[3:49:06] Voice 5: Council about DC's decision to take down that recording, if you want it in that space, you

[3:49:12] Voice 5: need more than 15 minutes, in my view.

[3:49:14] Voice 5: So we would need to be amending timing, unless that conversation advances in a different

[3:49:29] Voice 5: I don't think there's anything for Wednesday or

[3:49:36] Voice 5: closed session, as I said we've got a guest and then once you've got San Juan or Thursday we've got San Juan joining us. Thursday does end at 2.30 so it's not a lunchtime adjournment.

[3:49:46] Voice 5: We never hit the lunchtime adjournment. So let's just adjust to agree with that.

[3:49:51] Voice 5: But anything else I missed that we need to highlight, Alex?

[3:49:56] Voice 14: I don't think so.

[3:49:57] Voice 14: So the one delegation is requesting a longer time frame,

[3:50:01] Voice 14: but we can get to that in the agenda.

[3:50:04] Voice 14: I think the rest is good.

[3:50:07] Trustee Luckham (probable): Well, yeah, my inclination is to ask who, but don't tell me,

[3:50:10] Trustee Luckham (probable): because I think everybody should be treated the same.

[3:50:13] Trustee Luckham (probable): And when I see five people there at 10 minutes, that's 15 minutes.

[3:50:18] Trustee Luckham (probable): I'm not inclined to give anybody.

[3:50:20] Trustee Luckham (probable): In fact, that'd be more inclined to go for less for everybody, but you can discuss that

[3:50:26] Trustee Luckham (probable): when we see how it looks at the end here, I think.

[3:50:32] Trustee Maude: So, David, on to questions, comments.

[3:50:37] Trustee Maude: We were going to set aside some time, I thought, at the beginning for the CAO to make.

[3:50:42] Trustee Luckham (probable): Yeah, where is that?

[3:50:43] Trustee Luckham (probable): Oh,

[3:50:43] Voice 5: yes, that time is there.

[3:50:45] Voice 5: So this version of our three-day schedule doesn't include an indication of all of the

[3:50:50] Voice 5: items, right?

[3:50:51] Voice 5: but bring that

[3:50:51] Voice 5: forward when you're deciding time um we do have a space for moving to talk to council

[3:50:57] Voice 5: so to introduce myself i've been in communication and yes the vended material will see that in the

[3:51:01] Voice 5: agenda um i think we've given them 15 or 20 minutes um to present and then there's a lot

[3:51:07] Voice 5: of questions and then i'll step in and

[3:51:10] Trustee Maude: looking at how things are looking particularly on tuesday

[3:51:14] Trustee Maude: day is it a consideration maybe that we would do like a lunch from say 11 30 till 12 and start at

[3:51:22] Trustee Maude: 12 11

[3:51:26] Voice 5: 30 um oh sorry you're looking at the tuesday or the

[3:51:31] Trustee Maude: tuesday so this our initial start

[3:51:34] Trustee Maude: do a short lunch 11 30 to 12 and then do a 12 start that would give you an hour more a day

[3:51:39] Trustee Maude: i

[3:51:42] Voice 5: would we haven't considered that um if there's a desire to be adding more material to the c agenda

[3:51:49] Voice 5: of that one that may pose a challenge we

[3:51:51] Trustee Maude: could start earlier with these c2s because the ten

[3:51:56] Trustee Maude: o'clock started we're all there overnight so we're starting to ec i think not

[3:52:00] Trustee Luckham (probable): not everybody's there

[3:52:01] Trustee Luckham (probable): overnight oh

[3:52:02] Trustee Maude: okay oh i see yeah

[3:52:05] Trustee Luckham (probable): the ec is there yeah so that

[3:52:08] Voice 5: actually is a good point is that we've

[3:52:10] Voice 5: told i think trustees that we're starting at one and they if their travel plans are altered to get

[3:52:17] Voice 5: at your earlier without communicating

[3:52:19] Voice 5: with that.

[3:52:21] Trustee Luckham (probable): Am

[3:52:22] Voice 5: I too late for that, though?

[3:52:25] Trustee Luckham (probable): Is

[3:52:25] Voice 5: there some tolerance?

[3:52:27] Trustee Luckham (probable): I'd be in favour of trying

[3:52:28] Trustee Luckham (probable): to do that.

[3:52:30] Voice 14: Just noting

[3:52:31] Voice 14: that the flow

[3:52:33] Voice 14: of the meeting, by the

[3:52:34] Voice 14: Thursday afternoon, we actually have

[3:52:37] Voice 14: quite a bit of time

[3:52:39] Voice 14: allocated for that new

[3:52:41] Voice 14: kind of end time at around

[3:52:42] Voice 14: 2.30 to 3 o'clock.

[3:52:45] Voice 14: So, you know, if the

[3:52:47] Voice 14: meeting kind of

[3:52:49] Voice 14: drags on by about half an hour for the items like we will definitely have time to address those if

[3:52:54] Voice 14: if it all stays like it this right now um i am a little concerned about adding or moving the start

[3:53:05] Voice 14: time at this time in the game for trustees and their plans also just to reiterate the um interim

[3:53:13] Voice 14: from CAO that we have said things are gonna move

[3:53:16] Voice 14: to that executive committee meeting now

[3:53:18] Voice 14: and the turnaround time for me to be able to get

[3:53:21] Voice 14: those things done after before trust council is a little,

[3:53:24] Voice 14: that window is small.

[3:53:28] Voice 14: Basically just wanted to highlight that we do have

[3:53:30] Voice 14: a bit more time at the end

[3:53:32] Voice 14: because we have extended the Thursday.

[3:53:34] Trustee Maude: Yeah, so then my alternate suggestion,

[3:53:37] Trustee Maude: just like a compression on Tuesday

[3:53:40] Trustee Maude: is could trustee round table then get moved

[3:53:42] Trustee Maude: until thursday afternoon

[3:53:45] Trustee Luckham (probable): that's good no

[3:53:48] Voice 4: that's kind of messy well

[3:53:50] Trustee Luckham (probable): we could make it only an hour

[3:53:52] Trustee Luckham (probable): because everybody actually spoke for two minutes and the objective here is to get everybody tight

[3:53:56] Trustee Luckham (probable): on time it's a good place to start um that's only an hour i

[3:54:01] Voice 5: think if we're looking to find time on

[3:54:03] Voice 5: the tuesday it would be okay to start executive office later like starting on the wednesday if

[3:54:09] Voice 5: necessary because as alex says we do have a little bit of room at the end of the meeting

[3:54:14] Voice 5: so if everything were to just sort of shift a little

[3:54:16] Voice 5: bit so i'm starting at the executive

[3:54:18] Voice 5: office section we're not in jeopardy um you know things always come up with these meetings

[3:54:23] Voice 5: that take up time um i'll adjust it a little bit there and

[3:54:29] Trustee Maude: i and i just got my head deep

[3:54:32] Trustee Maude: processing information when are we tackling the removal of the material for the september meeting

[3:54:38] Trustee Maude: Well,

[3:54:39] Trustee Luckham (probable): we haven't decided that.

[3:54:41] Trustee Luckham (probable): I have thought, given those that believe this is an important topic for council to discuss,

[3:54:48] Trustee Luckham (probable): that we should discuss it at the beginning in order to clear the air so we can move on with business.

[3:54:54] Voice 4: It's going to be raised, and people want to discuss it.

[3:54:58] Voice 3: So I think we

[3:54:58] Voice 3: should just make

[3:54:59] Voice 4: time, and perhaps, yeah,

[3:55:06] Voice 4: Yeah, we move the business items to the next day

[3:55:12] Voice 4: for executive office and instead go right into,

[3:55:20] Voice 4: actually, you know what,

[3:55:21] Voice 4: what if we moved respectful meeting conduct

[3:55:25] Voice 4: down to five o'clock executive office

[3:55:27] Voice 4: and pair that with discussion on October 30th decision.

[3:55:38] Voice 4: So it's at the end of the day,

[3:55:40] Voice 4: It doesn't push any other, you know, delegations because we can't shift those around.

[3:55:45] Voice 4: I'm thinking that respectful meeting call, that's going to take some time, but it's actually tied to the removal of videos.

[3:55:55] Voice 4: So why not put all of that at the end of the day and then move discussion items 7.2.1 and 2.2 to 10.5?

[3:56:04] Trustee Maude: But realistically, at the end of the day, that's 5 o'clock to 5.30.

[3:56:07] Trustee Maude: It's a half hour.

[3:56:08] Trustee Maude: from what I think is going to be a 90-minute discussion.

[3:56:11] Trustee Maude: Well,

[3:56:12] Voice 4: but then that's council's choice.

[3:56:13] Voice 4: We're not pushing our delegates

[3:56:18] Voice 4: and committee work program reports

[3:56:21] Voice 4: and trustee roundtable out of the way.

[3:56:24] Trustee Maude: No, we have

[3:56:24] Trustee Maude: caterers who are probably going to try and kill us.

[3:56:26] Trustee Maude: Pardon me?

[3:56:26] Trustee Maude: We have caterers who are serving dinner at 6,

[3:56:29] Trustee Maude: who stop being very happy, people who are at 7.

[3:56:34] Voice 4: Yeah, but as trustees, we can manage ourselves, hopefully.

[3:56:38] Voice 4: hopefully. They want to have the discussion. I think having it right at the start

[3:56:42] Voice 4: of the day is going to veer us pretty

[3:56:46] Voice 4: intently into that territory, and it could take up 90 minutes, which means

[3:56:49] Voice 4: there's no room for anything else. I don't know.

[3:56:55] Trustee Luckham (probable): Yeah. I don't want to spend 90 minutes on this.

[3:56:58] Voice 3: And council might not want to either.

[3:57:00] Voice 11: Yeah. Well, I

[3:57:01] Voice 12: think you're right.

[3:57:03] Voice 12: I think that the sooner in the day that

[3:57:07] Voice 12: we address it the better. That's my feeling.

[3:57:12] Voice 12: I wouldn't want to put it off until the later part of the day.

[3:57:16] Voice 12: I think let's get to it as soon as

[3:57:19] Voice 12: possible, and hopefully we can wrap it up in a reasonable time.

[3:57:24] Voice 12: I

[3:57:25] Voice 11: agree. We don't want to

[3:57:26] Voice 12: push the delegations off, certainly

[3:57:27] Voice 12: not. Some of the other stuff could float around a bit, but I think

[3:57:31] Voice 12: we just need to get it as early in the day as

[3:57:35] Voice 12: It's possible.

[3:57:36] Trustee Luckham (probable): It has to happen.

[3:57:38] Trustee Luckham (probable): So I think we need to clearly air on it.

[3:57:40] Trustee Luckham (probable): And I don't think it does need to be very long.

[3:57:43] Trustee Luckham (probable): And if council wants something done, then the best option is to ask staff for options about remedying that situation of that recording being absent.

[3:57:55] Trustee Luckham (probable): Or just, it's over.

[3:57:57] Trustee Luckham (probable): You either want to remedy something or you want to move on.

[3:58:01] Voice 4: So how do we imagine that presentation is going to go?

[3:58:06] Voice 4: You present for 10 minutes on responsible meeting conduct, respectful meeting conduct.

[3:58:12] Voice 4: I would argue we could have the standards of conduct policy printed out and spread around the table so trustees can consider what we've actually got in policy.

[3:58:22] Voice 4: It'd be nice to have that in front of us, I think.

[3:58:25] Voice 4: And then we acknowledge the decision of the October 30th meeting had impacts for Trust Council.

[3:58:35] Voice 4: council. Let's have a discussion on it. Let's limit that discussion to 15 minutes and end

[3:58:41] Voice 4: at a decision. Whether does council believe this was justified or not? Do we want recordings

[3:58:48] Voice 4: returned? Like we have to have a structure. 15

[3:58:51] Voice 12: minutes is less than half a minute for

[3:58:54] Voice 12: trustees. None of our trustees are going to watch

[3:58:57] Voice 3: the video. Fine, but just saying. I'm

[3:59:02] Voice 4: not asking for, I'm trying to, how do people imagine this will be structured? What will

[3:59:07] Voice 11: be

[3:59:07] Voice 4: the most helpful way to frame it so

[3:59:09] Voice 4: don't just attack the concept no i'm

[3:59:12] Voice 11: just thinking i just

[3:59:15] Voice 12: the time i don't think 15 minutes is sufficient is what i'm trying to say how long do you think

[3:59:19] Voice 12: i think we need at least half an hour half an hour at

[3:59:24] Voice 12: least well

[3:59:25] Trustee Luckham (probable): let's do 10 minutes for the

[3:59:29] Trustee Luckham (probable): meeting conduct and i think that that needs to be done at the beginning to set the film

[3:59:32] Trustee Luckham (probable): and let's do a half an hour and then um if we end up squeezing the executive office off the end or

[3:59:40] Trustee Luckham (probable): we or i actually think we could shorten up the trustee round tables or an hour maybe an hour and

[3:59:45] Trustee Luckham (probable): 15 not an hour and a half maybe that would buy us the time well

[3:59:51] Voice 4: there's another thing the 30 minutes

[3:59:52] Voice 4: for committee chair reports is that realistic where's that

[3:59:56] Voice 4: five minutes chair 130 to two o'clock

[4:00:00] Voice 4: committee chair verbal reports and you're moving through five six committees one two

[4:00:06] Voice 4: what

[4:00:06] Trustee Luckham (probable): was consent agenda items other stuff no

[4:00:09] Voice 4: there's verbal reports too yeah

[4:00:12] Voice 3: everybody gets

[4:00:13] Voice 4: five minutes that's

[4:00:18] Voice 3: 30 exactly

[4:00:19] Voice 4: okay looks

[4:00:22] Trustee Luckham (probable): yeah that's already checked so we 115 for meeting

[4:00:26] Trustee Luckham (probable): conduct to 1.25, 1.25 to 1.45 for October 13th, and 1.45 you get general business

[4:00:42] Trustee Luckham (probable): horizon.

[4:00:45] Voice 3: Okay. And

[4:00:46] Trustee Luckham (probable): the pressure's on us to keep the, that's the message I'm

[4:00:49] Trustee Luckham (probable): getting clear from everybody, keep to, stick to the time.

[4:00:53] Voice 4: So on that point, you

[4:00:56] Voice 4: You were bringing in a timer?

[4:00:57] Voice 4: Yeah.

[4:00:57] Trustee Luckham (probable): And

[4:00:57] Voice 4: are we going to use it?

[4:01:00] Voice 4: Yes, we're using it.

[4:01:01] Voice 4: So are you informing council that there is going to be new rules and you have two minutes to speak?

[4:01:09] Voice 4: You may only speak once to an issue until everyone else has spoken,

[4:01:15] Voice 4: which time you may speak a second time.

[4:01:17] Voice 4: And it is up to you to manage your time.

[4:01:19] Voice 4: Here is the timer.

[4:01:20] Voice 4: That's right.

[4:01:21] Voice 4: Is that how it's going to go?

[4:01:26] Voice 3: That's where I see it.

[4:01:29] Voice 3: Do you think that's going to work?

[4:01:34] Trustee Maude: Well, this way it has to work.

[4:01:36] Trustee Luckham (probable): Well, I think

[4:01:37] Trustee Luckham (probable): it has to.

[4:01:38] Trustee Luckham (probable): You're right.

[4:01:41] Trustee Maude: The chair is the chair.

[4:01:43] Trustee Maude: If you only speak once, that's the chair's call.

[4:01:46] Trustee Maude: So if it's once, wait your turn,

[4:01:49] Trustee Maude: go and speak a second time, and that's it.

[4:01:51] Trustee Maude: And that is what is communicated.

[4:01:54] Trustee Maude: That's how the meeting will be conducted.

[4:01:55] Trustee Maude: Okay.

[4:01:56] Voice 4: So can we have a primer with those rules of engagement before each trustee?

[4:02:04] Voice 4: This is a new process. We actually have to set a new model of how we behave in council.

[4:02:10] Voice 4: What I was saying to Trustee Luckman and Sergeant Vice Chair Peterson was 50% of us are new here,

[4:02:17] Voice 4: and all we've had is declining poor conduct

[4:02:23] Voice 4: to the point that it's unsafe.

[4:02:26] Voice 4: We don't have a model for what a really good conversation is like.

[4:02:31] Voice 4: And so some very simple rules

[4:02:34] Voice 4: that everybody can look at in black and white.

[4:02:37] Voice 4: That's the bare minimum.

[4:02:38] Voice 4: And here's your standards of conduct policy,

[4:02:41] Voice 4: which all of you trustees have signed on to.

[4:02:44] Trustee Maude: Well, we do have meeting procedures.

[4:02:46] Trustee Maude: the documents are there they're

[4:02:51] Voice 4: imperfectly implemented and and it varies every single

[4:02:57] Voice 4: time sometimes we have had a timer there was one so pender we i did i did a timer right oh yeah now

[4:03:05] Trustee Luckham (probable): often i do a timer on my thing but what i want is a the whole idea of this timer that i got is that

[4:03:11] Trustee Luckham (probable): The trustees can see how much time they have remaining and self-manage their time.

[4:03:15] Trustee Luckham (probable): When that runs out, it's done.

[4:03:18] Voice 4: Yeah.

[4:03:18] Voice 4: So what we're looking for is everyone to know that they are responsible for their conduct.

[4:03:25] Voice 4: It's actually not the chair's job to police how you behave in council.

[4:03:31] Voice 4: You have

[4:03:31] Voice 4: signed up for this job.

[4:03:33] Voice 4: You have signed

[4:03:34] Voice 4: on to the standards of conduct.

[4:03:35] Trustee Maude: This is what it is.

[4:03:36] Trustee Maude: By definition, it is the chair's job.

[4:03:39] Trustee Maude: No.

[4:03:40] Trustee Maude: He's supposed to manage the meeting.

[4:03:42] Voice 5: Managers and TTP doesn't manage the behavior of the disrespectful behavior of trustees.

[4:03:47] Voice 5: Trustees have taken an oath that says, I will conduct my business with respect.

[4:03:51] Voice 5: They have agreed to the standards of conduct, which say the same thing,

[4:03:56] Voice 5: and say that they will conduct themselves in a certain way.

[4:04:00] Voice 5: Of course, the chair has a role to play, but the chair is not responsible for that.

[4:04:07] Voice 5: So it's a joint effort.

[4:04:09] Voice 5: So if a trustee is...

[4:04:17] Trustee Luckham (probable): David Marler put his hand up earlier, and I want to thank David. He's actually provided me some material to work with here, and maybe some of that could be this sheet that's handed out at the beginning.

[4:04:29] Trustee Luckham (probable): Ostensibly, this is what we're going to be asking you to do, because at the end of the day, we need to get permission from council to do this.

[4:04:35] Trustee Luckham (probable): yes right

[4:04:36] Trustee Luckham (probable): and so when they endorse that as majority to a surge of necessary then

[4:04:42] Trustee Luckham (probable): that's the empowerment of the chair to say no no actually

[4:04:48] Voice 7: that's what I was

[4:04:49] Voice 7: going to say because this is not encoded in your meeting bylaw this is about you

[4:04:56] Voice 7: trying to address and keep your meeting moving so as chair you're suggesting

[4:05:01] Voice 7: this and you would like to try it and get the consent of council you may

[4:05:05] Voice 7: want to also at some point check in with councils and see how it's going maybe

[4:05:10] Voice 7: halfway through or start the next day and remind

[4:05:12] Trustee Luckham (probable): them the next day keep

[4:05:13] Voice 7: reminding them what I was going to say though is if you can provide it

[4:05:17] Voice 7: electronically to us what you would like to do like a primer we'll format it just

[4:05:22] Voice 7: to make it nice

[4:05:23] Voice 7: we have a printer at the meeting yeah so if council you want to

[4:05:30] Voice 7: make some minor little changes to it to appease council

[4:05:33] Voice 7: we can do that right

[4:05:34] Voice 7: there and we can print it off and within you know 10 minutes 15 minutes we can

[4:05:39] Voice 7: have a copy in front of everybody if you'd like to do that that's completely

[4:05:44] Trustee Luckham (probable): fair although you know you can get ahead of the game and you could actually put a

[4:05:48] Trustee Luckham (probable): blank because the obvious thing is two minutes no no no that's not enough okay

[4:05:52] Trustee Luckham (probable): how much is enough five minutes no we'll give you three minutes right it's fair

[4:05:57] Trustee Luckham (probable): and then you write three minutes in the space but the trouble with printing at

[4:06:02] Trustee Luckham (probable): counsel I just discovered this is the last console the inkjet printer that you

[4:06:06] Trustee Luckham (probable): have there is way too slow it needs to be a laser printer so you know so I'm

[4:06:12] Trustee Luckham (probable): going to print materials and ideally or you can in advance I appreciate the

[4:06:17] Trustee Luckham (probable): other

[4:06:17] Voice 7: yeah I just do just change you do have the ability to make it the other

[4:06:21] Voice 7: thing is you might want to give counselor heads up that you would like

[4:06:25] Voice 7: to have this thought I

[4:06:27] Trustee Luckham (probable): don't do that in my chairs no yeah but he actually reads

[4:06:30] Trustee Luckham (probable): I don't know if they do.

[4:06:34] Voice 4: So just very briefly, I've done a disability

[4:06:36] Voice 4: summit. This is not a problem that is unique to us.

[4:06:40] Voice 4: Standards of conduct are

[4:06:41] Voice 4: declining everywhere. Some places have

[4:06:45] Voice 4: instituted a disability pledge where people actually

[4:06:48] Voice 4: stand and they

[4:06:49] Voice 4: recite a pledge that sets the rules of

[4:06:52] Voice 4: engagement. It's very American, so

[4:06:54] Voice 1: that's an American

[4:06:55] Voice 4: example, but

[4:06:56] Voice 4: but it's rules of engagement, how we will conduct ourselves.

[4:06:59] Voice 4: A policy is just a policy.

[4:07:02] Voice 4: If you can get people to agree how we will engage with one another,

[4:07:06] Voice 4: that just brings it that much higher.

[4:07:09] Voice 4: And

[4:07:09] Voice 14: you're still going

[4:07:10] Voice 4: to have behavior that you can curb and bring back,

[4:07:12] Voice 4: a reminder, but at least the standard is there.

[4:07:15] Voice 4: So I'm really happy with the piece about that.

[4:07:19] Trustee Luckham (probable): So we can work together.

[4:07:20] Voice 4: My intent

[4:07:20] Trustee Luckham (probable): actually is to involve you in the communication,

[4:07:22] Trustee Luckham (probable): and

[4:07:22] Voice 4: that's going to happen then.

[4:07:23] Trustee Luckham (probable): Okay. So moving on.

[4:07:26] Trustee Luckham (probable): so did we just did we come to some agreement one o'clock start 115 respectful meeting 125

[4:07:36] Trustee Luckham (probable): um september 30th whatever you want to call it

[4:07:38] Voice 4: um

[4:07:39] Trustee Luckham (probable): so

[4:07:40] Voice 4: it takes us

[4:07:41] Trustee Luckham (probable): 145 is general business

[4:07:42] Trustee Luckham (probable): no

[4:07:43] Voice 4: 155 30

[4:07:44] Trustee Luckham (probable): minutes would actually

[4:07:45] Voice 4: take us 155

[4:07:47] Trustee Luckham (probable): okay yeah two

[4:07:48] Voice 4: o'clock let's say two o'clock

[4:07:52] Trustee Luckham (probable): Oh, okay. Well, two

[4:07:54] Voice 4: o

[4:07:57] Trustee Luckham (probable): 'clock and then an hour for the round table. And if they want to go

[4:08:01] Trustee Luckham (probable): to the break at 3.30, they better finish. I'm going to say something else. Each of us

[4:08:07] Trustee Luckham (probable): needs to take responsibility as executive committee to lead the charge. So when it's

[4:08:12] Trustee Luckham (probable): your turn to talk, talk for less than two minutes if you can. I don't know if that's

[4:08:16] Trustee Luckham (probable): time so

[4:08:17] Trustee Maude: now we've lost that whole general business arising half hour no

[4:08:21] Trustee Luckham (probable): i want to keep that okay

[4:08:23] Trustee Maude: where do you want to slot that it's

[4:08:25] Trustee Luckham (probable): going to go at one fit 150 is uh the general business arising

[4:08:31] Trustee Luckham (probable): and then at 2 30 we're going to start with trustee brown pocket do we have consensus on that you do

[4:08:39] Voice 14: but i don't think the math is mapping you

[4:08:42] Trustee Luckham (probable): know what math is definitely not a highlight at 3 30.

[4:08:46] Trustee Luckham (probable): You figure out how to make that work and we'll go with your time slots.

[4:08:50] Trustee Luckham (probable): And I'm not trusty about round numbers, but five minutes is probably close enough.

[4:08:57] Trustee Luckham (probable): Are we good on that? Yeah.

[4:08:59] Trustee Luckham (probable): So is there anything else on the 3D schedule? Otherwise, let's dig into the

[4:09:03] Trustee Luckham (probable): council agenda. Okay.

[4:09:06] Voice 12: Can

[4:09:06] Trustee Luckham (probable): we identify

[4:09:08] Voice 12: where Reuben was going to

[4:09:11] Voice 12: sorry, did I miss that? At

[4:09:13] Voice 5: the start of executive office. Okay.

[4:09:14] Voice 12: When

[4:09:15] Voice 5: the CAO normally hits the podium, we'll give Ruben a chance to say his piece.

[4:09:19] Voice 12: Okay, so if we're going to bump, we're not going to bump that.

[4:09:22] Voice 12: Is that right?

[4:09:23] Voice 12: If we need

[4:09:24] Voice 12: to bump anything from Tuesday, it would be from the between lunch and the break.

[4:09:27] Trustee Luckham (probable): Actually, if

[4:09:27] Trustee Luckham (probable): Ruben says the last word at the end of the day, it would be great.

[4:09:30] Trustee Luckham (probable): Perfect.

[4:09:31] Trustee Luckham (probable): Yeah.

[4:09:31] Voice 5: Maybe just end it on a positive note.

[4:09:33] Voice 5: Set

[4:09:33] Trustee Luckham (probable): us up for dinner.

[4:09:34] Trustee Luckham (probable): There will be no room at his table.

[4:09:36] Trustee Luckham (probable): You can be sure of that.

[4:09:38] Trustee Luckham (probable): That's right.

[4:09:39] Trustee Luckham (probable): Welcome aboard.

[4:09:42] Trustee Luckham (probable): Okay.

[4:09:42] Trustee Luckham (probable): Okay. So now we're moving to 12.1.3, the draft trust council agenda, and that is in your

[4:09:52] Trustee Luckham (probable): Appendix 1. It says, actually, it's up on my sheet. And I'm going to go through this

[4:10:02] Trustee Luckham (probable): as prospectively as I can, but do you have an overall comment, C.A.O.

[4:10:14] Voice 5: not really other than a lot of work is gone into this our committees have advanced all of their

[4:10:20] Voice 5: related materials there is one late item coming from me that's my insurance dao report that's

[4:10:27] Voice 5: gonna have to be a bit of a late night exercise for me but because that's my report direct to

[4:10:31] Voice 5: council i figured it was a fine one

[4:10:33] Voice 3: to be a late

[4:10:33] Voice 5: item because it doesn't need to be by the script

[4:10:35] Voice 5: it um last through here uh as mentioned there is uh one delegation that's requested 30 minutes

[4:10:44] Voice 5: which is outside of the norm we'll address that when we get to that piece and i don't think

[4:10:49] Voice 5: there's anything else i need to work with us on before we dive in yeah

[4:10:53] Trustee Luckham (probable): i'm going to start out

[4:10:53] Trustee Luckham (probable): ambitiously and go by pages so page one which includes all of the items up to 5.14 are they

[4:11:01] Trustee Luckham (probable): ready for council on appendix one first page of that say

[4:11:14] Voice 14: all the items within page one within

[4:11:18] Trustee Luckham (probable): general business on page one so in overview of agenda approval of agenda um and then we go

[4:11:24] Trustee Luckham (probable): meeting minutes follow-up action list resolution without meeting and island's trust active

[4:11:28] Trustee Luckham (probable): priorities chart so all of sections one two three four and five to the end of the page because

[4:11:35] Trustee Luckham (probable): there's other items on the next page and i'll deal with those separately are we okay on five

[4:11:41] Trustee Luckham (probable): yeah alexander's nodding but a general consent that those items be forwarded to council up to 5.1

[4:11:47] Trustee Luckham (probable): and including 5.14 uh

[4:11:50] Voice 5: there's one consideration now that reuben's name has been added to our it

[4:11:53] Voice 5: apps i'll see if we've got time to maybe flip his name into some of the public action lists

[4:11:58] Voice 5: so it's clear what's assigned to the ceo so

[4:12:00] Trustee Luckham (probable): i missed what that was

[4:12:02] Voice 5: 5.1.2 there might be a

[4:12:04] Voice 5: slight amendment just to assign things to Ruben instead of

[4:12:06] Voice 5: me, given people that have started

[4:12:08] Trustee Luckham (probable): in capital and title.

[4:12:10] Trustee Luckham (probable): You are still

[4:12:11] Trustee Luckham (probable): not

[4:12:12] Voice 3: in the room.

[4:12:13] Trustee Luckham (probable): Okay.

[4:12:16] Trustee Luckham (probable): So that's up to 5.14.

[4:12:18] Trustee Luckham (probable): All forwarded to council.

[4:12:19] Trustee Luckham (probable): So now on page two,

[4:12:22] Trustee Luckham (probable): we have executive committee work program,

[4:12:24] Trustee Luckham (probable): governance committee work program.

[4:12:26] Trustee Luckham (probable): These are all committee reports.

[4:12:28] Trustee Luckham (probable): They own those all the way

[4:12:30] Trustee Luckham (probable): down to 5.1, 5.4,

[4:12:32] Trustee Luckham (probable): 5.6.

[4:12:34] Voice 4: However, the Chair of the Conservancy is giving a verbal report, so we . . .

[4:12:41] Voice 4: Okay, so then change

[4:12:42] Trustee Luckham (probable): that, Alexandra, to verbal report.

[4:12:46] Trustee Luckham (probable): So then 5.1.4.1 through 5.1.4.6 forwarded to Council as amended, given that it's a verbal report.

[4:12:56] Trustee Luckham (probable): And put Trustee Russo-Smith's name there, of course.

[4:13:02] Trustee Luckham (probable): uh 5.2.1 nothing to say there so then that takes us to engagement with cal

[4:13:08] Trustee Luckham (probable): elaboration delegation so this is our where we're going to give permission to each of these

[4:13:15] Trustee Luckham (probable): delegations now i can speak who wants 30 minutes i just don't see that

[4:13:22] Voice 14: it's 6.1.2

[4:13:25] Voice 14: capital regional district rural housing program yeah

[4:13:28] Trustee Luckham (probable): yeah i was acknowledging that i don't see

[4:13:31] Trustee Luckham (probable): having the ability to give 30 minutes unless we nix

[4:13:34] Trustee Luckham (probable): some of the other individuals that are wanting to

[4:13:39] Trustee Luckham (probable): attend council. Certainly Mayor Leonard needs to

[4:13:43] Trustee Luckham (probable): have the time. This is a big effort for him and I appreciate

[4:13:47] Trustee Luckham (probable): him coming to council.

[4:13:51] Trustee Luckham (probable): John Rose has been well on some of these occasions.

[4:13:55] Trustee Luckham (probable): I think we give everybody 10 minutes. That's how

[4:13:59] Trustee Luckham (probable): how we do it. Any concerns?

[4:14:03] Voice 4: I would argue

[4:14:05] Voice 4: 6.1.5.

[4:14:09] Voice 4: If there's a time to request that Friends of the Dolphin

[4:14:13] Voice 4: Society defer their delegation

[4:14:15] Voice 4: because we do hear from them very often.

[4:14:19] Voice 4: I know that Justine Stark

[4:14:22] Voice 4: is not going to be continuing with the housing.

[4:14:25] Voice 4: She's been seconded to the housing program.

[4:14:27] Voice 4: This is a presentation of the Role-Playing Program

[4:14:31] Voice 4: and the council may not have this opportunity again.

[4:14:37] Voice 3: So...

[4:14:45] Voice 3: Can

[4:14:46] Trustee Luckham (probable): she provide us printed materials in advance

[4:14:49] Trustee Luckham (probable): or some other way to shorten that window?

[4:14:53] Voice 3: That's good.

[4:14:55] Trustee Luckham (probable): I thought we did get on with anything.

[4:14:58] Trustee Luckham (probable): Tim.

[4:14:59] Voice 11: Just with regards to the rural housing program,

[4:15:06] Voice 12: personally, I'm not sure the total number,

[4:15:09] Voice 12: but a lot of these LTCs in the CRD region have,

[4:15:15] Voice 12: at least both the ones I chair,

[4:15:16] Voice 12: have received a presentation from Justine.

[4:15:22] Voice 12: I don't know that it's,

[4:15:26] Voice 12: I mean, I think it's interesting for everybody,

[4:15:29] Voice 12: even if you're in a different regional district,

[4:15:32] Voice 12: but maybe not as relevant.

[4:15:37] Voice 12: So I don't know.

[4:15:39] Voice 12: No, I mean, I totally respect her work.

[4:15:42] Voice 12: I think it's an interesting presentation.

[4:15:45] Voice 12: Is it relevant to all of Trust Council, the CRD?

[4:15:48] Voice 11: Well,

[4:15:49] Voice 5: better place to go.

[4:15:53] Voice 5: I

[4:15:54] Voice 12: wouldn't want, like, it's good, it's interesting.

[4:16:03] Voice 12: I wouldn't want to force her to not get across what she wants to get across

[4:16:08] Voice 12: by keeping her in 10 minutes.

[4:16:10] Voice 12: So maybe delegation isn't the right space for it.

[4:16:13] Voice 12: Well,

[4:16:15] Trustee Luckham (probable): but we don't have anywhere else to put it at this time, and that is a good question.

[4:16:21] Trustee Luckham (probable): If I was to be soft, I'd say, well, let's give her 15 minutes, including the Q&A.

[4:16:28] Trustee Maude: Or conversely, to hybrid this, could she do the delegation and then a webinar? So basically

[4:16:37] Trustee Maude: speaking, her delegation is an intro, and say there's going to be a webinar in two weeks' time

[4:16:44] Trustee Maude: posted by the CRD, if you want to look at it, for the big show, because

[4:16:49] Trustee Maude: I've seen her big show, and it's really good. But I agree, there's

[4:16:53] Trustee Maude: no way that we're ever going to be able

[4:16:55] Voice 4: to do it.

[4:16:56] Voice 4: I'll ask her, can we come back to this?

[4:17:01] Voice 4: We have

[4:17:01] Trustee Luckham (probable): to treat everybody fair.

[4:17:03] Voice 4: Yeah, I agree. So

[4:17:05] Voice 4: doing an introductory crime for 10 minutes

[4:17:07] Voice 4: as a delegation, and then follow up with a webinar, possibly, they spoke

[4:17:11] Voice 4: with the delegate.

[4:17:12] Voice 12: Yeah, I mean, I think

[4:17:12] Voice 12: that would be great, and then

[4:17:14] Voice 12: Yeah, because then the delegations, the teaser, you know, come see the webinar, but then we're not creating equity issues with how much time

[4:17:27] Trustee Luckham (probable): we're going to have.

[4:17:28] Voice 4: Yeah, and I think that the intent is to be able to answer questions, and it's

[4:17:31] Voice 4: kind of like a model, right?

[4:17:34] Voice 4: So other regional districts could develop a rural housing program that's not just about the capital regional district,

[4:17:40] Voice 4: but what is novel that they are

[4:17:42] Voice 4: piloting that we could learn from?

[4:17:44] Trustee Luckham (probable): So

[4:17:45] Voice 4: I think, yeah, a webinar in which people could ask questions would be great.

[4:17:49] Trustee Luckham (probable): Well, let's suggest a 10-minute teaser introduction and a webinar that could follow shortly after council.

[4:17:59] Trustee Luckham (probable): And it would be less pressure, more opportunity, because it's important work, and it's fantastic that she can make.

[4:18:10] Trustee Luckham (probable): Yeah, we have got to treat all the delegations equally.

[4:18:13] Voice 4: Yeah, everybody has to be

[4:18:13] Trustee Luckham (probable): treated the same.

[4:18:14] Trustee Luckham (probable): So then I'm going to then take it then by general consent that the delegates be written through.

[4:18:20] Trustee Luckham (probable): We've seen all the materials.

[4:18:24] Trustee Luckham (probable): Ten minutes for each of the delegations, by general consent.

[4:18:29] Trustee Luckham (probable): Okay, so

[4:18:30] Voice 5: let's

[4:18:32] Trustee Luckham (probable): move to the executive section. We don't own any of this. So we've got the new CAO, the interim CAO, strategic plan quarterly report. CAO Mobs, you're going to be carrying that one? Or is the new CAO going to be ready for that?

[4:18:54] Trustee Luckham (probable): No,

[4:18:55] Voice 5: he'll have his chance to speak. His slides are in the agenda. He's left lots of white

[4:19:01] Voice 5: space so that he can facilitate questions and kind of get to know trustees. Strategic

[4:19:07] Voice 5: plan, there's no changes to

[4:19:08] Voice 5: that really poorly formatted report. It's advancing as is. And

[4:19:13] Voice 5: then the EC's UBCM report is the lead item.

[4:19:16] Voice 5: Right.

[4:19:16] Trustee Luckham (probable): And I'm going to speak to that as well. So 7.11, 1.2, 7.1.3, forward to council as

[4:19:23] Trustee Luckham (probable): presented. So 7.14, King, you have it written down here as 12.13, but it must be 12.

[4:19:33] Trustee Luckham (probable): Oops, sorry, 7.14. My apologies.

[4:19:37] Trustee Luckham (probable): I just haven't had the lifeblood in me to do this. I've made a commitment to Alexandra.

[4:19:46] Trustee Luckham (probable): Sandra, she's going to reduce the document some, edit it, and forward it to me tomorrow.

[4:19:53] Trustee Luckham (probable): I'm going to add my supplementary pieces to it, and she'll have it back in her hands on Friday.

[4:19:59] Trustee Luckham (probable): So that's my commitment there.

[4:20:01] Trustee Luckham (probable): That's the best I can do.

[4:20:04] Trustee Luckham (probable): Unfortunately, I've done most of the work already.

[4:20:07] Trustee Luckham (probable): So if that's okay, 7.1.4 will go to council as amended.

[4:20:13] Trustee Luckham (probable): And I want to

[4:20:14] Trustee Luckham (probable): thank Toby.

[4:20:15] Trustee Luckham (probable): I think you pulled it together.

[4:20:17] Voice 4: I wrote 15 pages of notes.

[4:20:21] Trustee Luckham (probable): Wrote a

[4:20:21] Trustee Luckham (probable): book, I heard.

[4:20:22] Voice 4: And asked Ali to answer, which I will never do to anyone again.

[4:20:25] Voice 4: I'm so sorry.

[4:20:26] Voice 4: Well,

[4:20:27] Trustee Luckham (probable): it's a tough game.

[4:20:30] Trustee Luckham (probable): So 7.2.1 is proposed trust council meeting schedule.

[4:20:38] Trustee Luckham (probable): It is what it is.

[4:20:39] Trustee Luckham (probable): I'm pleased to see we're going to go to Duncan in March.

[4:20:43] Trustee Luckham (probable): That's magic.

[4:20:44] Voice 4: Whoa.

[4:20:45] Trustee Luckham (probable): So, yeah.

[4:20:48] Trustee Luckham (probable): I could even drive to council every day, but that might be a stretch because it's a bit

[4:20:51] Trustee Luckham (probable): of a long haul.

[4:20:53] Trustee Luckham (probable): It's March the 2026th.

[4:20:55] Trustee Luckham (probable): Yeah,

[4:20:56] Voice 12: I got to live that long.

[4:20:57] Trustee Luckham (probable): Is that what you're saying?

[4:20:58] Trustee Luckham (probable): I'm saying it's not this March.

[4:21:00] Trustee Luckham (probable): No, no, no.

[4:21:01] Trustee Luckham (probable): So I think that this is good for council.

[4:21:04] Trustee Luckham (probable): There'll be maybe some questions.

[4:21:06] Trustee Luckham (probable): So 7.2.1 before the council is presented.

[4:21:10] Trustee Luckham (probable): That's it.

[4:21:10] Trustee Luckham (probable): Awesome.

[4:21:15] Trustee Luckham (probable): 7.22.

[4:21:17] Trustee Luckham (probable): Oh, here we are.

[4:21:18] Trustee Luckham (probable): trust council review of the 2022 governance report request for decision so this is where

[4:21:23] Trustee Luckham (probable): lee middleton's question is being answered is that correct uh well

[4:21:28] Voice 5: lee middleton was hoping to have

[4:21:30] Voice 5: this conversation that's proposed at this meeting which it's just not good governance to advance

[4:21:36] Voice 5: something that large this late yeah um so yeah this is the governance committee recommendation

[4:21:42] Voice 5: recommendation. The governance committee hasn't seen this RFD specifically. They passed the

[4:21:46] Voice 5: resolution. So when we're looking at things like alternatives and implications they have

[4:21:51] Voice 5: been made in,

[4:21:51] Voice 5: I've been made very sure not to put their review by stamp on there. So

[4:21:55] Voice 5: that's clear.

[4:21:56] Trustee Luckham (probable): Okay. Well, that's fine. It's just a recommendation. And so Toby Elliott on 7.22?

[4:22:04] Trustee Luckham (probable): Yeah, so

[4:22:04] Voice 4: I have concerns, and I just would wonder if this is ready to advance, and whether or not this should be returned to governance committee for a more substantive presentation of what they want out of this session.

[4:22:28] Voice 4: because so this is back to November 2023 governance committee recommends to trust council that it

[4:22:37] Voice 4: reviews the governance report in 2024 specifically dedicated session but has done no work to

[4:22:45] Voice 4: articulate what how we want how it wants trust council to move through the report

[4:22:53] Voice 4: um we've already talked about before it's part of the committee's terms of reference to actually

[4:22:57] Voice 4: identify prioritize and make recommendations to trust council um i'm surprised that nobody

[4:23:03] Voice 4: on governance committee has said that this

[4:23:09] Voice 3: is basically not doing the work

[4:23:16] Voice 3: said

[4:23:17] Trustee Luckham (probable): that what's not doing work

[4:23:18] Voice 4: trust council assigned work to a committee the committee is

[4:23:22] Voice 4: saying we want trust council to do that work yes

[4:23:25] Voice 3: so

[4:23:26] Voice 4: why are

[4:23:28] Voice 3: we seeing this rfd well you sit on the

[4:23:35] Voice 3: committee i do not i

[4:23:37] Trustee Luckham (probable): do you don't

[4:23:39] Voice 4: know this

[4:23:40] Trustee Luckham (probable): is the first

[4:23:40] Voice 4: time i've seen this you do okay

[4:23:42] Trustee Luckham (probable): i'm sorry so tim and i do then good peers i thought we all said on that but anyway my mistake

[4:23:49] Trustee Luckham (probable): um the governance committee did make an effort to do that by seeking from all the committee members

[4:23:58] Trustee Luckham (probable): what they thought about and actually all of us put considerable amount of effort in going through the

[4:24:03] Trustee Luckham (probable): document in the writing, I think, and that was submitted. I'm assuming that must have ended up

[4:24:07] Trustee Luckham (probable): somewhere on a public agenda. And then it was felt that it was too big an item, and that there

[4:24:17] Trustee Luckham (probable): were other pressing matters that were being advanced by others, and they surpassed it. And

[4:24:25] Trustee Luckham (probable): then we've come back to it on numerous occasions to say, when are we going to actually do this?

[4:24:31] Trustee Luckham (probable): And the conclusion was, is that it wasn't going to be satisfactory for the governor's committee to do it with the limited number of people that are on it.

[4:24:40] Trustee Luckham (probable): But

[4:24:41] Voice 4: they're there for.

[4:24:47] Trustee Luckham (probable): That may be. They've concluded, I think, unanimously that council needs to be the organization that weighs in on it.

[4:24:54] Trustee Luckham (probable): I'm going to go to Tim because he has his hand up.

[4:24:57] Trustee Luckham (probable): So, my

[4:24:58] Voice 12: understanding of the reason this is in existence is because Trust Council's response to the governance report thus far was striking the Governance Committee.

[4:25:14] Voice 12: Last term, Trust Council never sat down and considered the report at any

[4:25:20] Voice 3: length,

[4:25:23] Voice 12: any depth, any staff analysis.

[4:25:25] Voice 12: this,

[4:25:25] Voice 3: and

[4:25:27] Voice 12: that still hasn't happened. That's what this is about. So I understand what you're

[4:25:36] Voice 12: saying, but that's my basis of understanding of why there's a request for council to have

[4:25:50] Voice 12: a session on the report. Depending who you talk to, there's conclusions made in the report

[4:25:58] Voice 12: that are not accurate that so that assessment of the report of the various

[4:26:05] Voice 12: elements and all of that has never happened in Trust Council my

[4:26:09] Voice 12: understanding is that's what this is about so

[4:26:17] Voice 3: if I may this is a

[4:26:21] Trustee Maude: recommendation to Trust Council and if Trust Council says no go back and do

[4:26:27] Trustee Maude: your work that's a decision Trust Council that's what absolutely

[4:26:30] Trustee Maude: no so I

[4:26:32] Trustee Maude: I don't, I'm happy to forward this to Trust Council.

[4:26:36] Trustee Maude: And if Trust Council says no,

[4:26:39] Trustee Maude: Governments Committee go back and do what we've asked to do,

[4:26:42] Trustee Maude: I think that's where you kick it.

[4:26:46] Trustee Maude: Because I think they've made a rational request,

[4:26:51] Trustee Maude: and it's up to Trust Council to either agree with it or not.

[4:26:56] Trustee Luckham (probable): May I check?

[4:26:57] Trustee Luckham (probable): Let me just add something.

[4:26:59] Trustee Luckham (probable): Just for more complete information,

[4:27:02] Trustee Luckham (probable): Because there was an exercise there that was short-lived that was part of a tactic associated with doing a full review of the report was to invite the consultants back to answer a question and advise us.

[4:27:19] Trustee Luckham (probable): And that was, yeah,

[4:27:21] Trustee Luckham (probable): that failed because it wasn't, well, it actually didn't fail.

[4:27:25] Trustee Luckham (probable): The request did go out, but the person that was involved in probably providing that either wasn't available or demonstrated or was confused about why we were asking this question this late.

[4:27:43] Trustee Luckham (probable): And so it kind of just failed that initiative.

[4:27:46] Trustee Luckham (probable): And so then the next step was, well, let's go back to council and ask them what they think.

[4:27:49] Trustee Luckham (probable): So then maybe we will have some questions to ask the authors of the report in order to formulate what it is that they meant.

[4:27:58] Trustee Luckham (probable): Because there are some things in that report that don't necessarily say the same thing or make the same sense to everybody.

[4:28:05] Voice 4: Yes. And having that...

[4:28:06] Trustee Luckham (probable): Actually, let's go to Juliette and then we'll come to you.

[4:28:10] Voice 5: Yeah, I mean, I think a conversation like this needs to be supported by materials,

[4:28:16] Voice 5: which staff would be responsible to prepare.

[4:28:21] Voice 5: Well, the report is printed.

[4:28:22] Voice 5: Yeah, but the assessment of the report itself

[4:28:25] Voice 5: and the recommendations in there

[4:28:27] Voice 5: and which ones may have missed the mark

[4:28:30] Voice 5: or which ones are easy to

[4:28:32] Voice 5: action or difficult to action,

[4:28:33] Voice 5: whatever that analysis might look like.

[4:28:36] Voice 5: Having those kinds of reports vetted by a committee

[4:28:40] Voice 5: before they go to a trust council

[4:28:41] Voice 5: is the point of the committees.

[4:28:43] Voice 5: Let's flesh out what's missing, let's flesh out if this is good enough to advance to Council so Council can be efficient in its conversation and decision making.

[4:28:54] Voice 5: I don't think Governance Committee has been well served by its supporting staff to advance this work in the way that it should be advanced.

[4:29:04] Voice 5: I've mentioned this, this has come up with some of the governance committee members before and there seems to be a thought that yes, you should advance this in a different way.

[4:29:13] Voice 5: So there is some work to actually put together a more full analysis of the various recommendations in that report.

[4:29:19] Voice 5: Some of them are advancing. There's a recommendation in there to review trust remuneration governance committee in its recent meeting and it's advancing a request to council for that.

[4:29:28] Voice 5: and so council will actually now be informed on how to address that particular recommendation in

[4:29:33] Voice 5: governance report um so i i think making better use of the governance committee to help the trust

[4:29:42] Voice 5: council analyze this report would be the way to go it is the way violence trust and its committees

[4:29:48] Voice 5: are meant to function um the input from all the various trustees that was supplied to governance

[4:29:54] Voice 5: committee so that it won't concern are we all speaking about this

[4:30:00] Voice 5: is good but i don't know if that was then used to actually do a deep analysis on each

[4:30:05] Voice 5: recommendation i was i wasn't serving the committee at that point right so it's hard

[4:30:09] Voice 5: for me to know and comment it's like a service so yeah you have to distill it right um so yeah i i

[4:30:18] Voice 5: think a council session is good once we once governance committee has done some work to

[4:30:24] Voice 5: support that conversation in my failing the staff and

[4:30:30] Voice 4: as an example rpc did this and took annex one

[4:30:34] Voice 4: of the governance report which had to do with landy's planning to understand why i'm mistaken

[4:30:39] Voice 4: and robert kojima went through and said here's what's been addressed here's what possible here's

[4:30:46] Voice 4: what's not here's where we're doing this work staff had a look at that and rpc had a conversation

[4:30:52] Voice 4: nothing has come back to Trust Council.

[4:30:54] Voice 4: So to ask Trust Council to just look at the entire governance report,

[4:30:59] Voice 4: when we have a committee for that purpose,

[4:31:01] Voice 4: staff have not done an analysis of it,

[4:31:04] Voice 4: is what is the point of this entire exercise?

[4:31:08] Voice 4: So I'm really struggling to advance this because it's essentially not ready.

[4:31:12] Voice 4: If governance committee had said,

[4:31:14] Voice 4: here's a plan for how to structure the conversation,

[4:31:18] Voice 4: there are some elements that we believe should be discussed.

[4:31:25] Voice 4: These are valid recommendations.

[4:31:27] Voice 4: That's one thing, but there's no structure

[4:31:32] Voice 4: to move through the conversation.

[4:31:34] Voice 4: So.

[4:31:35] Trustee Luckham (probable): So the good idea is the committee has not done that.

[4:31:38] Voice 6: It's

[4:31:39] Trustee Luckham (probable): not had that conversation.

[4:31:40] Trustee Luckham (probable): And then I'll follow along on what Julia said.

[4:31:44] Trustee Luckham (probable): said, I know

[4:31:48] Trustee Luckham (probable): slight intent against anyone, but you haven't necessarily

[4:31:52] Trustee Luckham (probable): the support or asked for the support that they need

[4:31:57] Trustee Luckham (probable): to move in that direction.

[4:32:00] Voice 6: Tim?

[4:32:02] Voice 12: Yeah, I think that's

[4:32:04] Voice 12: fair. I think that

[4:32:07] Voice 12: the work of the committee could have been

[4:32:13] Voice 12: been supported differently. It's true, maybe the committee could have been more assertive,

[4:32:17] Voice 12: but there was also a reality of resources available

[4:32:21] Voice 12: to the committee. I

[4:32:25] Voice 12: think that it's perfectly reasonable for us to send this down to

[4:32:29] Voice 12: Trust Council and have that discussion there.

[4:32:34] Trustee Luckham (probable): Well, we've got a time cap on it. And maybe having some prepared material

[4:32:38] Trustee Luckham (probable): in advance, which if we do this, say, in June rather than March, maybe

[4:32:42] Trustee Luckham (probable): maybe that could come to fruition through the Governance Committee,

[4:32:45] Trustee Luckham (probable): because we can have this conversation through the Governance Committee.

[4:32:47] Voice 12: Exactly, and if Trust Council decides to do this at a date,

[4:32:51] Voice 12: then Governance Committee better will get its materials together.

[4:32:57] Trustee Luckham (probable): Other committee members have the chance to speak to it,

[4:32:59] Trustee Luckham (probable): answer some questions that you've got.

[4:33:01] Voice 5: And one of the other challenges with Governance Committee that I've noticed,

[4:33:05] Voice 5: the meetings are a lot shorter than other committees.

[4:33:07] Voice 5: Yeah.

[4:33:08] Voice 5: Other committees meet for traditionally five hours as the corporate standard.

[4:33:12] Voice 5: The governance committee has been meeting for free with a break in there, I think, usually.

[4:33:17] Voice 5: So there hasn't been the ability to do as much work as maybe some of the other committees.

[4:33:22] Voice 5: And so that is changing.

[4:33:23] Voice 5: We're setting meeting schedules for next year.

[4:33:26] Voice 5: And so the governance committee will now follow the written corporate standard and have more time to actually dig into this kind of material.

[4:33:34] Voice 5: I think that's important.

[4:33:36] Voice 4: Well, I'm not going to stand in the way because it'll be an

[4:33:38] Voice 4: extremely unpopular position.

[4:33:40] Voice 4: Yeah.

[4:33:41] Voice 4: But I will say that I think this committee has not actually served trust counsel and has been distracted with a lot of other priorities that I don't think are in its terms of reference.

[4:33:54] Voice 4: It should have stuck with the actual job that it had.

[4:34:00] Trustee Luckham (probable): I think I could agree with that.

[4:34:01] Trustee Luckham (probable): So I would suggest having some conversation with the chair.

[4:34:05] Voice 4: I did.

[4:34:06] Voice 4: I sent an email to the chair with those thoughts.

[4:34:09] Trustee Luckham (probable): And some members have some other direction

[4:34:13] Trustee Luckham (probable): that they try to pull.

[4:34:17] Trustee Luckham (probable): So I'm conscious that having said earlier, I want everybody

[4:34:21] Trustee Luckham (probable): out of here for 30 minutes. And so I'm going to say let's

[4:34:25] Trustee Luckham (probable): forward this to council as presented.

[4:34:29] Trustee Luckham (probable): Closed meeting, we've already discussed that. We advanced it already to council.

[4:34:34] Trustee Luckham (probable): Trust area services, one, two, three,

[4:34:37] Trustee Luckham (probable): three, four items in that section.

[4:34:43] Trustee Luckham (probable): Do we need to, is there any discussion associated with those?

[4:34:46] Trustee Luckham (probable): Are they ready for council?

[4:34:48] Trustee Luckham (probable): Okay.

[4:34:50] Trustee Luckham (probable): And shout out if you don't agree with me.

[4:34:52] Trustee Luckham (probable): So all of 10.1 and 10.2 is forward to council as presented.

[4:34:57] Trustee Luckham (probable): Planning services sections 11.1 through 11.2 and the sub items.

[4:35:05] Trustee Luckham (probable): Are they ready for council?

[4:35:09] Trustee Luckham (probable): Okay.

[4:35:10] Trustee Luckham (probable): Okay, so advancing those to council by general consent.

[4:35:13] Trustee Luckham (probable): Legislative and information services, section 12.

[4:35:17] Trustee Luckham (probable): Is there anything there?

[4:35:20] Trustee Luckham (probable): So not hearing anything.

[4:35:26] Trustee Luckham (probable): I'm going to advance section 12, including on page 6,

[4:35:31] Trustee Luckham (probable): amendment to policy and procedures regarding the delegations.

[4:35:34] Trustee Luckham (probable): Advance to council.

[4:35:37] Trustee Luckham (probable): Section 13, finance.

[4:35:39] Trustee Luckham (probable): This is the big section.

[4:35:42] Trustee Luckham (probable): and is it no surprise that Julia is a busy person?

[4:35:48] Trustee Luckham (probable): Without any disrespect, I suspect you don't necessarily want to say anything in particular against these.

[4:36:00] Trustee Luckham (probable): Actually, all of us were on the Financial Planning Committee and had gone through this list,

[4:36:04] Trustee Luckham (probable): but do you have anything else you'd like to add?

[4:36:08] Voice 5: No, there were a couple of changes identified at FPC's meeting that needed to happen.

[4:36:12] Voice 5: We've made those changes to the budget and updated the budget rating accordingly.

[4:36:17] Trustee Luckham (probable): yeah

[4:36:17] Voice 5: um if i recall there was no change to the local trust area taxation um

[4:36:23] Voice 5: so then

[4:36:29] Trustee Luckham (probable): all of section 13 forward to council as presented okay soviet closed meeting section 14

[4:36:39] Trustee Luckham (probable): um that presumably was covered in the other item that's usually where we have the staff matters

[4:36:44] Trustee Luckham (probable): So, we'll just advance that already done, write some reports from there, San Juan County

[4:36:52] Trustee Luckham (probable): Islands Trust Joint Session, pages 309 to 312, it's going to be fantastic to have those

[4:36:58] Trustee Luckham (probable): council members physically with us and those that are joining us electronically, and certainly

[4:37:03] Trustee Luckham (probable): we enjoyed years ago a couple of trips actually over a period of time down there, and we're

[4:37:11] Trustee Luckham (probable): We're hosted nicely, and we got to see some stuff.

[4:37:13] Trustee Luckham (probable): I'm looking forward to this.

[4:37:16] Trustee Luckham (probable): So just that'll get forwarded to council as presented, I think.

[4:37:21] Trustee Luckham (probable): Oh, here we are.

[4:37:23] Trustee Luckham (probable): So Section 17, Dark Sky Principles, Adoption of Advocacy, Request for Decision.

[4:37:29] Trustee Luckham (probable): Are we anticipating Trustee Morrison's attendance?

[4:37:33] Trustee Luckham (probable): Yes.

[4:37:34] Trustee Luckham (probable): All right.

[4:37:34] Trustee Luckham (probable): So then Trustee Morrison will carry the day there.

[4:37:38] Trustee Luckham (probable): If that's all right, we'll forward it to council.

[4:37:40] Trustee Luckham (probable): Just one.

[4:37:41] Voice 14: Sorry.

[4:37:42] Voice 14: I just realized that by attaching a late item to this whole agenda,

[4:37:47] Voice 14: it actually falls after the agenda.

[4:37:51] Voice 14: So trustee fast does have an item that's going to be under new business as

[4:37:55] Voice 14: well.

[4:37:57] Voice 14: Where is that?

[4:37:59] Voice 14: That is on the addendum. Yes.

[4:38:03] Voice 14: I just grabbed me

[4:38:04] Voice 11: on the addendum. Yeah.

[4:38:05] Voice 11: Oh, the legislative

[4:38:09] Trustee Luckham (probable): monitoring report.

[4:38:11] Trustee Luckham (probable): court no

[4:38:11] Voice 14: briefing for trustee

[4:38:13] Trustee Luckham (probable): yeah thank you on the screen so it looks big

[4:38:18] Trustee Luckham (probable): yes oh i see trustee

[4:38:21] Trustee Luckham (probable): fast through big oil but also though is the legislative monitoring report okay

[4:38:26] Trustee Luckham (probable): so let me

[4:38:28] Trustee Luckham (probable): just double back then so those items 12.1.3.2 legislative monitoring report that's satisfactory

[4:38:35] Trustee Luckham (probable): to go to council that's an information item i'm going to assume that that's the case and now the

[4:38:40] Trustee Luckham (probable): The Sufas Subigoyle RFD is there.

[4:38:44] Trustee Luckham (probable): Is that adequate to go to council?

[4:38:47] Trustee Luckham (probable): Yeah, that looks good.

[4:38:48] Trustee Luckham (probable): Okay.

[4:38:49] Trustee Luckham (probable): So then they both get their thank you for picking that up.

[4:38:54] Trustee Luckham (probable): Dark Skies, we've done that.

[4:38:58] Trustee Luckham (probable): Correspondence from AVICC, Steering Committee.

[4:39:06] Trustee Luckham (probable): Oh, I was expecting you to step down.

[4:39:09] Trustee Luckham (probable): So what do we want to do there?

[4:39:11] Trustee Luckham (probable): we want to come to council so 316 sorry i didn't actually look closely at that one

[4:39:16] Trustee Luckham (probable): that'll be asking for uh we'll

[4:39:18] Voice 4: be looking for a

[4:39:19] Trustee Luckham (probable): nomination okay so then just go to council

[4:39:22] Trustee Luckham (probable): presented and you'll be prepared david for some kind of an election if necessary yeah okay

[4:39:29] Trustee Luckham (probable): uh this position of delegations and public comment period um that's just an event trustee updates

[4:39:37] Trustee Luckham (probable): uh so we're anticipate written updates only and that's all the way through that

[4:39:44] Trustee Luckham (probable): proposed march trust council three-day program um that's on page 317 and that's obviously a

[4:39:51] Trustee Luckham (probable): complete draft but that's covers that so what i want to do is go back to the agenda which we

[4:40:00] Trustee Luckham (probable): or the three-day schedule which we were looking at earlier and gosh that's a lot of work and i

[4:40:07] Trustee Luckham (probable): I guess we've got to squeeze it all in.

[4:40:10] Trustee Luckham (probable): So are there any contemplations of additional changes

[4:40:14] Trustee Luckham (probable): to the three-day schedule?

[4:40:17] Trustee Luckham (probable): 12.12, page 135.

[4:40:21] Trustee Luckham (probable): And, Alessandro, thank you.

[4:40:22] Trustee Luckham (probable): You've got it up on the screen.

[4:40:26] Trustee Luckham (probable): So then with the amendments for the timing,

[4:40:29] Trustee Luckham (probable): that will get forwarded to Council.

[4:40:33] Trustee Luckham (probable): Okay, everyone.

[4:40:36] Trustee Luckham (probable): Next meeting, December

[4:40:37] Voice 3: 3rd at the Coast Victoria Hotel.

[4:40:44] Voice 3: Thank you.

[4:40:46] Trustee Luckham (probable): 16, 18 minutes to spare.

[4:40:49] Trustee Luckham (probable): What do you want to do now?

[4:40:49] Trustee Luckham (probable): another round of pinochle. I don't even know what that is.

[4:40:55] Trustee Luckham (probable): Are

[4:40:55] Voice 14: we adjourning the meeting, Chair?

[4:40:58] Trustee Luckham (probable): Call for adjournment. All those in favor?

[4:41:01] Trustee Luckham (probable): Thank you for your vote, Julia.

[4:41:04] Trustee Luckham (probable): And thank you for everybody's

[4:41:06] Trustee Luckham (probable): support.