Salt Spring Island Local Trust Committee regular meeting, December 3, 2024

[0:00:00] Voice 9: Well, good morning, everyone. Welcome to the Executive Committee, Pre-Council Executive Committee of December the 3rd.

[0:00:08] Voice 9: Where has the year gone? It's a beautiful day here in Victoria.

[0:00:14] Voice 9: My name is Peter Luckman. I'm the Chair of Islands Press Council.

[0:00:19] Voice 9: We are here on the Songhees and Esquimalt Territory.

[0:00:24] Voice 9: I always like to reflect on the significance of the Inner Harbor of Victoria.

[0:00:30] Voice 9: very important significant home of the post-Soviet people. At the edge of what we now call Wanda

[0:00:42] Voice 9: Puka Strait, there would have been plenty of commerce and traffic and trading and romance

[0:00:50] Voice 9: across the sea to the southern states as well as all the way up the coast to Fraser River

[0:00:57] Voice 9: all starting at this location. And it's important to remember that this was a rich,

[0:01:01] Voice 9: cultural, busy place with lots going on long before Saddleville got here.

[0:01:09] Voice 9: We have changed the landscape significantly, not all to the back of the people that were here

[0:01:17] Voice 9: at the outset. And it's my pleasure

[0:01:20] Voice 9: and privilege to be able to work towards

[0:01:22] Voice 9: towards reconciliation and doing better than we've done, historically, with the council.

[0:01:31] Voice 9: We've got quite a few people in this room, it seems, because it's a small room, but Toby

[0:01:36] Voice 9: Elliott from KTL Larkin Island, David Mott from Canaan Island, David Marler, Legislative

[0:01:43] Voice 9: Services, also doing a minute or so of screen sharing today, Stefan Cermak, Director of

[0:01:48] Voice 9: Open Local Planning Services. Joe Elliott, our Indigenous Relations person. Julia Mobs,

[0:01:59] Voice 9: previously acting Interim CAO and now back to the Director of Administrative Services.

[0:02:06] Voice 9: Thank you for everything you've done. And of course, really pleased to welcome

[0:02:11] Voice 9: Ruben Brony here with us today, their first Executive Committee meeting. Thank you for

[0:02:17] Voice 9: joining us. Thank you for signing on. I wish us all success on this journey together.

[0:02:24] Voice 9: Tim Peterson from Muscadine, Greg Ortefrater, Trust Area Services, and of course, last but

[0:02:31] Voice 9: definitely not least, Alexandra, who looks after all of our technology and minutes and

[0:02:37] Voice 9: everything. Thank you very much for organizing us being here today.

[0:02:43] Voice 9: I'd like to acknowledge this place that we're in, St. Eve's and Esquimalt territory, a pleasure

[0:02:49] Voice 9: to be here.

[0:02:50] Voice 9: We have an agenda in front of us.

[0:02:52] Voice 9: There is an appendix attached, if I'm not mistaken, and is there anything else to add

[0:02:59] Voice 9: or remove from the agenda today?

[0:03:03] Voice 9: Then I'm going to take it then that the agenda be adopted as presented.

[0:03:07] Voice 9: presented. We have nothing to rise and report from previous in-camera meetings. We have

[0:03:13] Voice 9: minutes of November the 20th here for review and adoption. I'll ask the Executive Committee

[0:03:17] Voice 9: members if you have any changes to those minutes. Tim Peterson.

[0:03:22] Voice 10: On page six of the agenda, first line letter 7.1, not that I am not the Salt Spring Local

[0:03:31] Voice 10: Trust Committee Chair, but in the context, it would be the Galliano Island Local Trust

[0:03:37] Voice 9: Okay, thank you. Anything else on the minutes? Then I'll take it that the minutes be adopted

[0:03:47] Voice 9: as amended. Thank you very much for that work.

[0:03:53] Voice 9: Back to our agenda. Sorry, a little two-part follow-up action list. This is a pre-council

[0:04:03] Voice 9: so I expect these to be brief, but certainly we want to hear the important elements from you.

[0:04:11] Voice 9: So the follow-up action list, we normally traditionally start with the CAO and go around

[0:04:17] Voice 9: for any updates on the follow-up action list, as well as your area of report.

[0:04:23] Voice 9: And I'm going to turn to Ruben Brony, and

[0:04:27] Voice 9: you can turn it over as you see fit.

[0:04:30] Voice 2: thanks i would just i'll just note the one item that we are in the context of items on today's

[0:04:36] Voice 2: later agenda we are looking at options for forward to trust council around code of conduct and an

[0:04:42] Voice 2: opportunity to facilitate that discussion so that's a piece that we're working on still great

[0:04:48] Voice 2: thank you that i'll maybe hand it off to director fray that'd be fine okay

[0:04:54] Voice 5: uh so thank you committee

[0:04:56] Voice 5: I don't have a great deal of updates for you with regard to the many items but I will note that we

[0:05:01] Voice 5: have a number of resolutions here directing us to work with Sunaymukh or other nations with the

[0:05:06] Voice 5: intent of bringing together some kind of forum. The deadline for a submission for a community to

[0:05:11] Voice 5: community grant is the 6th which is a few days away. We have not, to my knowledge, I'll just

[0:05:17] Voice 5: look at Joe here, we have not been, they have not had a response from Sunaymukh around this inquiry.

[0:05:21] Voice 5: One of the directions was for us to draft a letter from the Chair to Chief and Council but we were

[0:05:25] Voice 5: We're hoping to work on the back end first with the

[0:05:27] Voice 5: name of staff prior to sending that.

[0:05:29] Voice 5: And simply, I think, due to their work volumes, we haven't heard back.

[0:05:32] Voice 5: So we're not in a strong position for submitting a grant by the 6th, and we haven't had any other.

[0:05:38] Voice 5: But we would want to let you know there have been no other expressions of interest from other bodies for that deadline when I checked yesterday, I think.

[0:05:44] Voice 5: So your direction there is welcome.

[0:05:47] Voice 5: We could submit for funding for protocol agreement development.

[0:05:51] Voice 5: development. Again, it's more work and we do have funding in the Reconciliation Action

[0:05:55] Voice 5: Fund budget, so I haven't proceeded with that at this time either. So, happy to hear feedback.

[0:06:00] Voice 5: We do have requests for protocol agreement development with CINEMUC and Cowichan, the

[0:06:06] Voice 5: Quits and Nations.

[0:06:09] Voice 8: So, from my perspective, I think it would still be valuable to keep inquiring, because

[0:06:15] Voice 8: in our Council to Council meeting, we sort of loaded that idea for the first time with

[0:06:20] Voice 8: their governmental policy advisor and i think the feedback was you take it back to council

[0:06:26] Voice 8: um i'm interested in i mean there's three funding windows in the next year so we still can't

[0:06:34] Voice 8: achieve a fund an application if a first nation is interested and ready um i still want to keep

[0:06:41] Voice 8: this as a potentially open request and if the conversation about this that point then

[0:06:47] Voice 8: and we can make an application at the next funding window.

[0:06:50] Voice 8: I don't know if the protocol agreement signing is,

[0:06:54] Voice 8: that's not really what I was thinking,

[0:06:56] Voice 8: like really hearing Coast Salish perspectives on governance

[0:06:58] Voice 8: and having a forum that they host and present

[0:07:04] Voice 8: is what I'm interested in.

[0:07:06] Voice 8: And I've had some conversations with a few leaders

[0:07:10] Voice 8: who might be able to advance that down the line,

[0:07:13] Voice 8: but I can't guarantee that.

[0:07:15] Voice 5: So, yeah.

[0:07:16] Voice 9: Okay.

[0:07:18] Voice 5: So I'll leave it there, but be happy to take questions if there are anything on any of the other items.

[0:07:23] Voice 9: Is there which?

[0:07:24] Voice 5: I'd be happy to take questions on any of the other items.

[0:07:26] Voice 9: Are there any other questions on other items on that follow-up back line?

[0:07:30] Voice 9: Do you have anything significant to report from your area, responsibility?

[0:07:35] Voice 5: No, simply that hiring processes continue to dominate.

[0:07:38] Voice 9: Right. Thank you.

[0:07:40] Voice 9: Okay, I'm going to continue around the room to David Marlowe of Search Services.

[0:07:44] Voice 6: Okay, thank you. Page 25 is the top action list. The only one that I want to comment on

[0:07:53] Voice 6: is the item that's identified as item two, clarify it for myself. This is staff to prepare materials

[0:08:00] Voice 6: for future Trans-Council session on agreements with other agencies, governments, destinations.

[0:08:05] Voice 6: So that has a target for November, that needed to be updated. So I believe we're going to aim

[0:08:13] Voice 6: from match to bring something back to trust council at least a preliminary report on this

[0:08:20] Voice 6: and then we can go from there so that one is a little bit defined um the other items on there

[0:08:27] Voice 6: are for later dates and the ceo commented on item four which is a shared responsibility

[0:08:34] Voice 6: that's it for thought action that's correct

[0:08:36] Voice 8: your question yeah toby a question so we had a

[0:08:39] Voice 8: discussion on crown lease referrals at last executive committee meeting so with this and

[0:08:44] Voice 8: we directed staff to bring back some information on that would this be folded into that at all

[0:08:51] Voice 6: or is that a separate well i was just looking at the director so maybe do i take a shot at that um

[0:08:58] Voice 5: i think we can likely bring you feedback on the crown that referral piece in advance of organizing

[0:09:03] Voice 5: the entire session for council so they they tied together but their crown that piece could advance

[0:09:07] Voice 5: in terms of giving you input for that okay and

[0:09:10] Voice 10: i noticed that items on uh director of planning's

[0:09:14] Voice 10: follow-up action okay

[0:09:16] Voice 4: that concludes it it does yes okay

[0:09:21] Voice 12: everybody so starting on page 26 what

[0:09:26] Voice 12: can i draw your attention to um of course the rwm to have a an executive committee special meeting

[0:09:33] Voice 12: meeting has been done you're going to meet next week the agenda for that is at its final stages

[0:09:38] Voice 12: for preparation I'm not sure if it's been completed but the report's written it's just

[0:09:43] Voice 12: looking for final sign-off so we're well on our way for that that includes you know the number

[0:09:49] Voice 12: four there that says gather information regarding the various impacts so that's going to do not

[0:09:55] Voice 12: started what we just spoke about at this con lease referral process wasn't sure you know in terms of

[0:10:02] Voice 12: priorities where that fits so we'll get that to it when we can but hearing from my other directors

[0:10:07] Voice 12: perhaps that needs to be coordinated so that works timing wise and last one um

[0:10:15] Voice 12: last one staff to inform regional planning committee oh yes and of course the other one is

[0:10:19] Voice 12: staff will inform the RPC about executive committee's decision at the next regular

[0:10:23] Voice 12: visits meeting which is in February so that's just a matter of course we'll take an action

[0:10:28] Voice 12: that's it for my follow-up actions okay

[0:10:31] Voice 9: thank you um so let's continue on that

[0:10:35] Voice 9: oh james

[0:10:36] Voice 10: yeah just on the groundland um lease referral process i've recently come up um

[0:10:44] Voice 10: up on the skidi uh questions from constituents uh about uh a lease which

[0:10:51] Voice 10: which is apparently a rumour,

[0:10:53] Voice 10: but it just brought it back up to me

[0:10:56] Voice 10: how interested the public is in this particular subject.

[0:11:02] Voice 10: When nothing in particular is going on,

[0:11:05] Voice 10: it's probably low priority,

[0:11:07] Voice 10: but when there's something like the Baker Beach situation there,

[0:11:13] Voice 10: it brings it into high profile suddenly

[0:11:15] Voice 10: where it may not have been for a number of years.

[0:11:18] Voice 10: So I think my...

[0:11:22] Voice 10: Just to reiterate, my interest in this is sort of a mirroring or emphasizing the fact that the public is very interested in the disposition of these leases and the LTC role or not role.

[0:11:39] Voice 10: And if there's not a role, I think it's important to have good communication so that there's not an unrealistic expectation about the LTC's role in these leases.

[0:11:49] Voice 10: So, however it plays out, that's really what it's about.

[0:11:54] Voice 10: It's about the public on our islands really care about what's going on on those lands.

[0:12:01] Voice 12: Understood.

[0:12:01] Voice 12: We'll provide you a full report on that, about the LTC's roles and knowledge and how staff can help you be better informed.

[0:12:07] Voice 12: Certainly, that's what we discovered is that we're informing you well enough, soon enough.

[0:12:11] Voice 10: Well, and the LTCs and the public, so that there aren't, you know, sort of surprises.

[0:12:16] Voice 10: I'm not saying surprises for anyone.

[0:12:18] Voice 10: one. So I think that's really important.

[0:12:20] Voice 9: Okay, thank you.

[0:12:23] Voice 9: Okay, anything else? Any questions in the area report? So

[0:12:27] Voice 9: holding officers that fall under that

[0:12:30] Voice 12: falls under me, for the

[0:12:32] Voice 12: most part, and that's moving on with the contract where we've

[0:12:34] Voice 12: got eyes to be just waiting for the final sign off on that. And

[0:12:38] Voice 12: then the I'm happy to say where the biologist position we've

[0:12:42] Voice 12: offered, we'd have a verbal acceptance, but haven't signed

[0:12:45] Voice 12: on the dotted line. So can confirm that it looks like the

[0:12:47] Voice 12: starting date if all goes well will be january 6th and that is to bring that biological information

[0:12:52] Voice 12: to the decision making so very very excited thank you clarence davis for making that happen yeah

[0:12:59] Voice 9: and then i'm going to just go joel you joined us here today um you're not on the follow-up

[0:13:04] Voice 9: back notes you have anything to

[0:13:05] Voice 9: share for us today i don't think i have anything to share

[0:13:09] Voice 9: today just that here's again okay great thank you for joining us um so local trust committee

[0:13:15] Voice 9: Committee chair, director of administrative services.

[0:13:29] Voice 7: So there's only four items assigned to me now is, of course, Ruben's name has been added

[0:13:33] Voice 7: to our call of action list and half of my items have been passed over, which brings

[0:13:37] Voice 7: me great joy.

[0:13:38] Voice 3: Three

[0:13:39] Voice 7: of my four items are noted as completed.

[0:13:40] Voice 7: The last item that's there still in progress is a review of our budget control and adjustment

[0:13:44] Voice 7: policy.

[0:13:45] Voice 7: So that's been an item that's been long-standing on the Fall of Action list, you'll note it was originally placed there at the end of 2020.

[0:13:53] Voice 7: It does require some updates, but it's not in such a dire state that our connection management practices are in a problematic space,

[0:14:00] Voice 7: and so it's been one of those projects that's been hoovered as other priorities have arisen.

[0:14:04] Voice 7: The target date is three months away, so the end of March of this year.

[0:14:08] Voice 7: I'm hoping I can catch up on some of the pieces in my world that have

[0:14:13] Voice 7: sort of fallen down on the priority list as I've been working multiple jobs and then hopefully

[0:14:17] Voice 7: meet that target date, but we may have to defer it in other areas. I'll have an update

[0:14:22] Voice 7: a little bit later for you all. That's it for Call of Action List, happy to take questions.

[0:14:28] Voice 9: Any questions? Okay, anything in your area?

[0:14:34] Voice 7: Not too much so I'm excited to spend a little

[0:14:37] Voice 7: bit more time uh with our budget um so i've had less involvement in the development of our budget

[0:14:42] Voice 7: over the last three months um and i think across the organization we've sort of felt that a little

[0:14:47] Voice 7: bit so i'll have some time to dig into that in the next three months before council approval

[0:14:52] Voice 7: i'm also excited to finally have some capacity to turn my mind back to the hiring of my new manager

[0:14:57] Voice 7: of my accounting position um it's going to be a great asset to the team and the organization

[0:15:02] Voice 7: was able to have that position filled so that's top of mind for me okay

[0:15:08] Voice 9: very good any questions

[0:15:12] Voice 9: so now let's continue to uh provide shares with trust committee chairs um do you have anything

[0:15:18] Voice 9: that you'd like to report to this committee um with your activities uh

[0:15:23] Voice 10: nothing uh no uh

[0:15:27] Voice 10: ltc meetings since we last met okay

[0:15:29] Voice 9: david um

[0:15:30] Trustee Maude: at north penn last week um nothing extraordinary

[0:15:34] Trustee Maude: came out of that, just a good meeting, good community, had a fun time.

[0:15:38] Voice 9: Okay, thank you. Toby, Elliot?

[0:15:41] Voice 8: We met with the LTC on the 25th, I think I reported out on that.

[0:15:46] Voice 8: Yeah.

[0:15:46] Voice 8: South Pender's meeting on Friday, so in a little while I'll be going straight from here to there.

[0:15:52] Voice 8: And I guess what is coming up is LISKEY, the local trust committee on December 16th.

[0:15:59] Voice 8: We're talking about Tim chairing that meeting in person and doing an RWM to waive a section

[0:16:08] Voice 8: of the meeting procedure by-law so that the two, Trustee LeRoy and myself, can attend

[0:16:15] Voice 8: electronic because of issues that have been raised many times before, which is not complicated.

[0:16:25] Voice 9: and so from my area um i think i reported out uh last week at our telecon again where i was

[0:16:32] Voice 9: advanced it's um shoreline development from an area ocpl ev amendments that's been a seven-year

[0:16:39] Voice 9: project and that's

[0:16:41] Voice 9: nice to finally got that through so we're waiting for feedback from

[0:16:45] Voice 9: the ministry and from the executive committee you'll likely see that at our next meeting i

[0:16:51] Voice 9: So nothing further to report from me, other than that we are here now at Trust Council.

[0:16:59] Voice 9: So the Alistair's Conservancy Liaison Update, we have highlights from the November 19 board

[0:17:06] Voice 9: meeting there.

[0:17:08] Voice 9: Trustee Vice Chair Elliott, you're our liaison to the board, do you have anything you'd like

[0:17:11] Voice 9: to, any remarks you'd like to make?

[0:17:13] Voice 9: uh

[0:17:14] Voice 8: no um you do have the letter that the ITC board requested chair smith

[0:17:20] Voice 8: write on behalf of ITC to trust council so that was so we had a meeting November 19th

[0:17:25] Voice 8: I reported out on that the next

[0:17:27] Voice 8: day but the letter was worked on in the interim and um

[0:17:31] Voice 8: so you'll see you see that there was David you had a bit of confusion about whether

[0:17:38] Voice 8: whether the ITC writing to the Minister of Municipal Affairs had anything to do with legislative review but just to clarify that's we're asking for an extension for the deadline to submit a new five-year plan because we have not yet been able to start engaging with First Nations which has started in January so that's what that letter is for the next ITC plan

[0:18:08] Voice 8: And just of interest to this body, if you didn't notice that we wanted to express our strong support for an auxiliary policy advisor position to help with intergovernmental and agreements and the five-year plan and First Nations engagement project work would likely need support from somebody in that role.

[0:18:35] Voice 8: And so as that staff person is being advanced by executive committee for our budget, the ITC board wants to say, we really need this.

[0:18:47] Voice 8: And could we have some dedicated staff hours for ITC Conservatives or for the Conservatives development of this five-year plan?

[0:18:56] Voice 8: So that's just one thing to keep in mind with the budgeting processes

[0:19:00] Voice 5: we can make.

[0:19:00] Voice 5: I feel like

[0:19:01] Voice 8: you're a very concursion

[0:19:03] Voice 4: type person.

[0:19:04] Voice 4: well

[0:19:05] Voice 5: certainly it would it be assisted with the conservancy i haven't yet spoken with the

[0:19:08] Voice 5: director of administration about shifting the funding of that role of course that role could

[0:19:12] Voice 5: be busy with all of your work for fairly full time so it would diminish you know again the

[0:19:18] Voice 5: availability for this table but acknowledging for the five-year plan to advance it would

[0:19:22] Voice 5: necessarily take my time so it's a bit of a trade-off um but it's nice to hear you know

[0:19:27] Voice 5: the conservancy equities part for that position we have a little bit more discussion to do

[0:19:31] Voice 5: mechanics with the funding of it so

[0:19:35] Voice 9: keep us informed as that advances okay um moving along

[0:19:41] Voice 9: no bylaws for consideration today um this moves us to trust council meeting preparation there's

[0:19:48] Voice 9: nothing in that section executive committee projects um the one single item there is the

[0:19:54] Voice 9: draft committee of the whole december 12th meeting agenda that's in your appendix one

[0:19:59] Voice 9: came with a separate document. And that is for our input. Trust Area Services is under

[0:20:08] Voice 9: your umbrella, so if you want to speak to that. And just remind me, who's going to chair

[0:20:13] Voice 9: that meeting? David Maughan. Okay, great.

[0:20:15] Voice 5: Thank you, Chair. I'm just going to look at Director Marler and see if Jason Eumanns

[0:20:19] Voice 5: has been able to join the meeting, because he's coming in by audio.

[0:20:23] Voice 5: Who is coming in?

[0:20:25] Voice 5: Jason Eumanns, who is our Senior Policy Advisor who's supporting this project. So I think

[0:20:29] Voice 5: we are hoping that jason would introduce it um through audio i'll just you know i did speak with

[0:20:34] Voice 5: vice chair mod last night around this agenda and confirmed he's comfortable with the sequencing of

[0:20:40] Voice 5: events as they're put forward um so jason can we see if we can get you you unmuted and see if you

[0:20:46] Voice 5: can see okay all

[0:20:49] Voice 1: right i've made an attempt to unmute myself do i have audio connection

[0:20:53] Voice 1: yes yes all right okay thanks uh good morning trustees i i can't say that i had any prepared

[0:21:00] Voice 1: remarks around this item other than to say that this is a proposed agenda for the upcoming

[0:21:05] Voice 1: Committee of the Whole meeting on December the 12th. You'll see that it is largely made up of

[0:21:11] Voice 1: items that Committee of the Whole has previously requested of staff, either requests for further

[0:21:16] Voice 1: information or requests for suggested amendments or revisions to policies that are proposed within

[0:21:22] Voice 1: the draft policy statement. Hopefully these reports are to the satisfaction of Committee

[0:21:27] Voice 1: of the Whole and address the issues that were identified. You will see, I'm not sure,

[0:21:34] Voice 1: I don't have the agenda in front of me, so I'm not sure what item it is, but you'll see that

[0:21:38] Voice 1: included in the agenda package is a version of the draft policy statement that contains a red

[0:21:43] Voice 1: line markup of all of the revisions that Committee of the Whole has requested since a version of the

[0:21:49] Voice 1: policy statement was endorsed at Trust Council's September meeting. So that would be the October,

[0:21:54] Voice 1: September, October, and November meetings of the Committee of the Whole.

[0:21:57] Voice 1: those changes that have been requested to date are highlighted in redline thank you happy to

[0:22:03] Voice 1: field any questions that you might have are

[0:22:06] Voice 9: there any questions so we'll be in good hands with the

[0:22:15] Voice 9: chair we'll receive that for information we don't need to do it we do need to forward it

[0:22:23] Voice 9: to yeah yeah for trust council so then um kind of get a motion well just by general consent let's

[0:22:31] Voice 9: forward that to uh yeah i just

[0:22:34] Voice 8: had a um a comment about the minute taking um because it seems to be

[0:22:39] Voice 8: a lot more fulsome if i can use that word uh than some of the previous committee of the whole

[0:22:49] Voice 8: minute so i know we've given direction to have this conversation about what sorts of minutes

[0:22:56] Voice 8: we'd love to see from committee of the whole meetings um is that still on a future agenda

[0:23:04] Voice 8: because i don't see it here and i'm really happy with these minutes i just want to say that i think

[0:23:09] Voice 8: they are um they give a good overview of the actual discussion as opposed to just

[0:23:15] Voice 8: this is the decision point right and that's what we're looking for so jason i don't know if that

[0:23:21] Voice 8: was missed um for a future committee the whole discussion so i'm going to look at the director

[0:23:29] Voice 7: um so

[0:23:30] Voice 8: there is a

[0:23:31] Voice 7: resolution asking staff to sort of look into like what other jurisdictions are

[0:23:35] Voice 3: up

[0:23:35] Voice 7: to as far as minute taking for committee the goal um that is on the executive committee follow

[0:23:39] Voice 7: up action list committees and it's under glitch and information services oh um so i mean i

[0:23:46] Voice 7: understand we're still planning to undertake that piece of work unless directed otherwise

[0:23:53] Voice 8: I mean, I think we could take it off the list if people feel that these minutes are adequate.

[0:24:00] Voice 8: To me, I was thinking, I don't know, maybe

[0:24:03] Voice 9: now is not the time to have that discussion.

[0:24:05] Voice 9: Maybe

[0:24:05] Voice 8: we should conclude the

[0:24:05] Voice 9: analysis under reporting.

[0:24:07] Voice 9: Maybe that's what comes out of that.

[0:24:10] Voice 8: Because I thought it was going to come back to trust counsel for discussion.

[0:24:16] Voice 8: I

[0:24:17] Voice 9: don't recall that.

[0:24:18] Voice 9: Tim?

[0:24:20] Voice 9: It's a different topic.

[0:24:21] Voice 9: Okay, sure. I mean, the policy statement, that is

[0:24:25] Voice 7: what the resolution says. Okay. Yeah.

[0:24:28] Voice 6: Is that good? Yeah, let's keep going. I feel we'll finish it up. Yeah, bring something

[0:24:32] Voice 6: back. Yeah. Yeah.

[0:24:35] Voice 10: Okay, just a comment and request for scheduling of teacher committee

[0:24:40] Voice 10: of the halls. I don't know how I missed it. But this next one is the day of the Salt Spring

[0:24:47] Voice 10: Salt Spring Local Trust Committee, which means that the Salt Spring Local Trust Committee

[0:24:52] Voice 10: trustees have an excruciatingly long day now. We're going to start at 9.30 with our Salt

[0:24:57] Voice 10: Spring meeting, probably conclude around four. Things go well. And so I just request that

[0:25:06] Voice 10: those meetings are taken into account because that's going to be hard for anybody involved

[0:25:14] Voice 10: involved in that day-long meeting to then do an evening meeting and bring

[0:25:18] Voice 9: real focus yeah and I

[0:25:20] Voice 10: missed this earlier so I would have brought I should I would have had and should have noticed

[0:25:25] Voice 10: and brought it up earlier but just a request in future that that um that kind of scheduling is

[0:25:31] Voice 10: avoided yeah and no no no blame apportioned or anything if anybody you like to say I should I

[0:25:39] Voice 10: should have seen that and brought that up when you looked at the scheduling earlier but just

[0:25:43] Voice 10: wanted to fly but i noticed that with some alarm and went oh right i

[0:25:47] Voice 10: should have said something

[0:25:48] Voice 10: about this long time ago so right

[0:25:50] Voice 9: it's kind of you to take responsibility for that but presumably all

[0:25:55] Voice 9: of these meetings are our larger calendar and obviously something else is effective

[0:26:00] Voice 9: that happens but let's make sure we're relying on that director well

[0:26:06] Voice 5: thank you i will note that

[0:26:07] Voice 5: number nine on the committee of the whole agenda has next meeting for discussion because there are

[0:26:11] Voice 5: are no meetings scheduled beyond this.

[0:26:13] Voice 5: So I think we're looking for Vice-Chair Maude

[0:26:15] Voice 5: to have a conversation with Committee of the Whole

[0:26:17] Voice 5: around, you know, your intended, you know,

[0:26:19] Voice 5: the project charter has the intention of approval

[0:26:21] Voice 5: in principle in January.

[0:26:22] Voice 5: You know, we were thinking end of January,

[0:26:24] Voice 5: but given the trajectory that we're on right now,

[0:26:26] Voice 5: we're not going to achieve that deadline.

[0:26:28] Voice 5: So the committee needs to consider,

[0:26:29] Voice 5: does it wish to keep meeting monthly?

[0:26:31] Voice 5: Would it like to accelerate the schedule?

[0:26:33] Voice 5: You know, and then we need to, you know,

[0:26:35] Voice 5: get direction to do a poll and start scheduling

[0:26:37] Voice 5: the next set of meetings.

[0:26:39] Voice 5: So we're hoping that that can occur

[0:26:40] Voice 5: under section nine so vice-chair mod will have to ensure that there's a sufficient amount of

[0:26:45] Voice 5: time at the end of the meeting to have that coordinating conversation so um

[0:26:54] Voice 8: would it be

[0:26:55] Voice 8: helpful to have a little bit of like a bit of a briefing so that the conversation is structured

[0:27:02] Voice 8: you know with a alert warning ahead we may not reach the option in principle if we keep this

[0:27:09] Voice 8: current

[0:27:09] Voice 5: trajectory what I would say because the agenda has to go I think on

[0:27:13] Voice 5: Thursday we're all here you know perhaps what staff could do instead is have some

[0:27:17] Voice 5: kind of PowerPoint slide ready showing you know where we're at where we're

[0:27:20] Voice 5: heading at options maybe something like that I think it might be challenging for

[0:27:24] Voice 5: us to produce between now and Thursday but

[0:27:27] Trustee Maude: options would be nice to say okay

[0:27:28] Trustee Maude: hey, where are we going?

[0:27:30] Voice 5: Five years.

[0:27:34] Trustee Maude: If we

[0:27:35] Trustee Maude: keep it

[0:27:38] Trustee Maude: it's here.

[0:27:39] Voice 4: Or

[0:27:39] Trustee Maude: do you want to do first reading?

[0:27:41] Trustee Maude: I think we need to put stuff

[0:27:43] Trustee Maude: on the table and say,

[0:27:45] Trustee Maude: okay, maybe the whole

[0:27:47] Trustee Maude: where do you see us going as Trust

[0:27:49] Trustee Maude: Council? And give

[0:27:51] Trustee Maude: that firm direction to staff.

[0:27:53] Voice 8: Could we not have that discussion at Trust Council

[0:27:55] Voice 8: this meeting? I

[0:27:56] Trustee Maude: don't know if we have

[0:28:00] Voice 8: So

[0:28:00] Voice 5: I'll note for your meeting around the project charter, which is and budget and all the things,

[0:28:05] Voice 5: we've got half an hour scheduled. So

[0:28:07] Voice 5: it will really depend on whether everyone just goes

[0:28:10] Voice 5: great project charter looks terrific but you perhaps could raise you know we need to have

[0:28:14] Voice 5: a deliberate conversation around how much do we want to achieve the project this term essentially.

[0:28:19] Voice 5: Because committee

[0:28:19] Voice 8: the whole if we have the discussion there it'll create more of a delay

[0:28:22] Voice 8: because it can only make a recommendation to another body whereas before meeting this meeting

[0:28:28] Voice 8: executive committee has already said we're concerned that the project is not going to reach

[0:28:33] Voice 8: it's not going to land before the end of two years so i think if one of us is ready to make

[0:28:38] Voice 8: a motion that we amend the timeline or um the process and that's the discussion we need to

[0:28:45] Voice 8: have at trust council because that this is where we are to make the decision and then we can put

[0:28:50] Voice 8: those options for the briefing or or the agenda for the next committee level discussion yeah i'll

[0:28:58] Voice 5: remind executive committee staff's initial recommendation was to have bi-weekly meetings

[0:29:02] Voice 5: right it was the initial recommendation that we move along so things aren't forgotten we keep the

[0:29:07] Voice 5: progress going administratively hard but certainly would you know get you moving more quickly so

[0:29:12] Trustee Maude: remind me who owns the project trust counselor you see uh

[0:29:15] Voice 5: it is a deli trust council has delegated

[0:29:18] Voice 5: coordination of the project to ec with input on content from trust programs committee and i think

[0:29:22] Voice 5: that has now shifted to community of the whole so

[0:29:24] Trustee Maude: you are the project managers if committee of the

[0:29:26] Trustee Maude: whole makes a recommendation i'll be the ec which we could actually work quickly on the trust house

[0:29:31] Trustee Maude: yeah if

[0:29:32] Trustee Maude: that's the road it ends up going down that's correct so

[0:29:35] Trustee Maude: yeah okay

[0:29:37] Voice 8: i'm gonna make a

[0:29:38] Voice 8: motion at trust council though because i think that's the most efficient way everybody be at

[0:29:43] Voice 8: the table you can have the discussion so i'll figure that out

[0:29:46] Voice 9: i'll speak with support thank you

[0:29:49] Voice 9: so we want any kind of emotion to be well informed yes i don't want to have it on

[0:29:56] Voice 9: debate so you

[0:29:57] Trustee Maude: do that you can work with david

[0:30:00] Trustee Maude: to make sure it's appropriate,

[0:30:01] Trustee Maude: but try to make sure it's appropriate

[0:30:02] Trustee Maude: so by the time it gets to the screen,

[0:30:05] Trustee Maude: administratively, it works.

[0:30:07] Trustee Maude: Excellent.

[0:30:08] Voice 9: So, you know, just adding to this,

[0:30:11] Voice 9: the other thing that of course is going on here is budget.

[0:30:14] Voice 9: And we've made a recommendation for a lower budget,

[0:30:18] Voice 9: anticipating there would be less public engagement,

[0:30:21] Voice 9: which would really shorten up the time potentially.

[0:30:24] Voice 9: And we still don't necessarily have full information

[0:30:29] Voice 9: about full buy-in by LTCs and of course it's going to be up to council in its debate over

[0:30:34] Voice 9: its budget to determine whether or not it wants to spend more or less money on that and that is

[0:30:40] Voice 9: directly connected to how much time it's going to take so you're the chair of the next

[0:30:47] Voice 9: committee of the whole so there's some ability to drive that message five years

[0:30:55] Voice 4: it's not on okay uh julia uh

[0:31:00] Voice 7: just to comment on your very valid point that this is all connected

[0:31:03] Voice 7: to the budget process we do have the review of the policy statement amended project charter

[0:31:08] Voice 7: in advance of the budget discussion at distrust council so any decisions that come out of there

[0:31:13] Voice 7: i will be able to give a verbal update on the impact right

[0:31:16] Voice 9: so we have to keep that flow in

[0:31:19] Voice 9: mind without changing it too much that nobody understands what's going on because that's

[0:31:25] Voice 9: That's going to just instill more discussion, and you know how I am with lengthy discussions

[0:31:32] Voice 9: with council.

[0:31:35] Voice 9: We need to be well-informed for our decisions, so let's proceed with care and kindness.

[0:31:45] Voice 9: Anything else on the committee as a whole?

[0:31:47] Voice 9: I believe we advanced it to council by general consent, and so that'll be a conversation

[0:31:53] Voice 9: there.

[0:31:54] Voice 9: There, that's gonna move us all the way

[0:31:57] Voice 9: through a number of items which there's no attachments

[0:31:59] Voice 9: and then I get to LTC reports on local advocacy.

[0:32:03] Voice 9: Anything happening local advocacy?

[0:32:05] Voice 9: No.

[0:32:07] Voice 9: Okay.

[0:32:07] Voice 9: Nothing new to report?

[0:32:08] Voice 9: No.

[0:32:09] Voice 9: Nothing new to report.

[0:32:11] Voice 9: Okay, good, thank you.

[0:32:13] Voice 9: Terrific, I'm not gonna say anything.

[0:32:15] Voice 9: Correspondence, trust conservancy board

[0:32:18] Voice 9: letter regarding an eventual review.

[0:32:20] Voice 9: view. The Conservatives are going to be speaking to us for the next few days, so just be part

[0:32:28] Voice 9: of that conversation.

[0:32:29] Voice 5: Yes, and this is on your agenda for consideration of forwarding to Trust Council as a lead item.

[0:32:33] Voice 9: Okay, so do I have general consent on forwarding that item to Council? Okay, so then I'll take

[0:32:40] Voice 9: it by general consent that the Ops Trust Conservancy Board letter of November 25th be forwarded

[0:32:49] Voice 9: to counsel for its information.

[0:32:52] Voice 9: Thank you.

[0:32:54] Voice 9: Our work program is before us.

[0:32:57] Voice 9: It's been amended prior to us coming here.

[0:33:01] Voice 9: Does the CAO wish to address

[0:33:04] Voice 9: the current work program in any way?

[0:33:06] Voice 9: Otherwise, we'll just receive it for information

[0:33:08] Voice 9: unless there's questions.

[0:33:11] Voice 9: No?

[0:33:11] Voice 9: Okay.

[0:33:12] Voice 9: Any questions?

[0:33:14] Voice 9: Okay.

[0:33:14] Voice 9: We'll get that.

[0:33:15] Voice 9: So I don't believe we have a...

[0:33:18] Voice 9: So our next meeting will be December the 18th at 9.15 a.m.

[0:33:23] Voice 9: And that's electronic.

[0:33:26] Voice 9: And there's no camera session today.

[0:33:30] Voice 9: So everybody, thank you very much.

[0:33:32] Voice 9: Good luck to the Council.

[0:33:33] Voice 9: And a call from the executive committee.

[0:33:37] Voice 9: All those in favour?

[0:33:38] Voice 9: Carries.

[0:33:39] Voice 9: Thank you.