Islands Trust Council regular meeting, December 3, 2024

[0:00:06] Trustee Luckham: Welcome, council. I'm going to stand for a change. I want to welcome you here into the

[0:00:16] Trustee Luckham: Gunkun people's territory. And we're going to start with, before we conduct any business

[0:00:23] Trustee Luckham: today, we're going to start with a message from Melissa Barnhart. But before that, I

[0:00:31] Trustee Luckham: want to introduce you to Melissa. And so I'm going to start on my right-hand side here

[0:00:36] Trustee Luckham: with Sue Ellen Fast in the corner, and just go around the room and introduce yourself and what

[0:00:41] Trustee Luckham: island you're from.

[0:00:42] Voice 34: Hello, everybody. I'm Sue Ellen Fast from Nuklelequem, which is Bowen Island

[0:00:47] Voice 34: in Alketsam, Howe Sound.

[0:00:53] Voice 20: Good afternoon, everyone. I'm Lisa Gilroy, elected on Galliano Island,

[0:00:58] Voice 20: unceded territory of Coast Salish people.

[0:01:03] Voice 19: Good afternoon, everyone. I'm Susan Yates,

[0:01:06] Voice 19: elected to the Gabriola local trust area that includes Mudge and, of course, the islands,

[0:01:11] Voice 19: and I'm from Slinnemoch Territory.

[0:01:17] Voice 17: I am Alex Allen from Hornby Island,

[0:01:20] Voice 17: the unceded territory of Coast Salish peoples.

[0:01:24] Voice 10: Hi, I'm Christina Evans,

[0:01:25] Voice 10: elected on Sudea South Penda,

[0:01:28] Voice 10: the unceded territories of many Coast Salish peoples.

[0:01:34] Voice 25: I'm Mikayla Laroni,

[0:01:36] Voice 25: elected on Luskeedee Island, Hoyate.

[0:01:39] Voice 35: Hi, Judy Getty, also from Nahuilicum and Bowen Island

[0:01:43] Voice 35: and unceded territory of the Squamish Nation.

[0:01:49] Voice 32: Good afternoon. Toby Elliott, Gabriela Island in Senebuk First Nation Territory.

[0:01:57] Trustee Luckham: Peter Lockham, elected on Thetis Island

[0:02:00] Trustee Luckham: in Laiakson and Penelope Territory. Grateful to be here in

[0:02:03] Trustee Luckham: Victoria today.

[0:02:06] Voice 31: David Maude, elected on Maine Island, traditional

[0:02:09] Voice 31: home of the Wissanik

[0:02:10] Voice 11: people. Tim Peterson from Huayte,

[0:02:15] Voice 11: Liskiti Island, territory of many Coast Salish peoples and the

[0:02:19] Voice 11: the Treaty Territory of the Tlaman Nation.

[0:02:23] Voice 6: Deb Morrison, representing North Pender Island's Deus,

[0:02:28] Voice 6: Territory of the Wissanich and other Sinchothan-speaking folks.

[0:02:31] Voice 6: Thank you.

[0:02:34] Voice 33: Good afternoon.

[0:02:35] Voice 33: Kate Louise Stamford from Chalnewich in Al-Qadsim,

[0:02:40] Voice 33: Territory of the Squamish people.

[0:02:45] Trustee Patrick: Laura Patrick, Salt Spring Island,

[0:02:47] Trustee Patrick: Territory of the Sinchothan and Hul'qminim-speaking peoples.

[0:02:51] Voice 12: Joe Bernardo, elected from Lictines, also known as Keats Island.

[0:02:56] Voice 12: in the traditional territories, lands, and waters of the Squamish people.

[0:03:03] Voice 15: Aaron Campbell, North Bender Island, traditional territory of the WSANAC.

[0:03:10] Voice 14: Sam Borthwick, elected on Testaic, Demmon Island,

[0:03:14] Voice 14: in the Comox First Nations core traditional territories.

[0:03:21] Voice 2: I am Lee Middleton from Saturna Island, Seattle Territory.

[0:03:26] Voice 43: Ben Mayerly, Galliano Island, territory of the Penelope Nation

[0:03:31] Voice 43: nation and home to the Georgeson family.

[0:03:35] Voice 41: Grant Scott, Hormey Island and for the Coast Salish,

[0:03:40] Voice 41: Pentlatch and Comox people, thank you for coming.

[0:03:45] Trustee Luckham: Thank you, everybody in the room.

[0:03:47] Trustee Luckham: Just to provide regrets from Janine Dodge,

[0:03:50] Trustee Luckham: who's been unable to join us at the moment,

[0:03:52] Trustee Luckham: but online we have Mairead Boland.

[0:03:55] Trustee Luckham: Let's say something, Mairead?

[0:04:01] Voice 9: Yes, Mairead Boland, I'm elected trustee

[0:04:05] Voice 9: on Saturna Island, also called Tic-Tac-Sun.

[0:04:11] Trustee Luckham: Trustee Harris.

[0:04:18] Voice 3: Good afternoon, everybody.

[0:04:20] Voice 3: I'm Trustee Jamie Harris, proudly elected on Salt Spring Island.

[0:04:26] Trustee Luckham: And Trustee Falk.

[0:04:28] Voice 41: Yeah, hi, I'm Falk from South Stender, Sudeus.

[0:04:33] Voice 41: Thank you.

[0:04:35] Voice 44: Trustee Graham.

[0:04:37] Voice 44: Good evening, everyone, or good afternoon, everyone,

[0:04:40] Voice 44: locally elected on Demet Island,

[0:04:41] Voice 44: Island, a traditional territory of the Comox and Qualicum First Nations.

[0:04:47] Voice 4: And Trustee Hunter.

[0:04:49] Voice 4: Thank you, Chair.

[0:04:50] Voice 4: It's Ken Hunter.

[0:04:52] Voice 4: I'm proud to represent the people of Thetis Island.

[0:04:55] Voice 4: I'm sorry I can't be there today.

[0:04:57] Voice 4: I have a conflicting meeting in Nanaimo, so I'm coming to you from the eighth floor of

[0:05:01] Voice 4: the Coast Bastion Hotel.

[0:05:06] Trustee Luckham: And Risa Smith, the Islands Trust Conservancy, you are online there?

[0:05:12] Voice 23: Yes, thank you, Chair.

[0:05:14] Voice 23: I'm Risa Smith from the Islands Trust Conservancy, and I'm speaking to you from what we call

[0:05:20] Voice 23: Galliano Island, which is the land of many Halkomenum-speaking people, as well as others

[0:05:26] Voice 23: who hold traditional rights and responsibilities in and around what is known as Galliano Island.

[0:05:32] Voice 23: Thank you.

[0:05:47] Trustee Luckham: I'd just like to welcome Melissa Barnhart with us today.

[0:05:53] Trustee Luckham: and we're practicing a local protocol that is a little bit different than what we've done in the

[0:05:59] Trustee Luckham: past and so maybe I'll just talk through that is that Claire Freider has been wearing the blanket

[0:06:08] Trustee Luckham: that we're gifting to Melissa and that's an important part of the protocol necessary

[0:06:15] Trustee Luckham: to welcome and invite Melissa to us today to speak with us.

[0:06:20] Voice 30: I can share about that too.

[0:06:22] Voice 30: okay super thank

[0:06:23] Voice 30: you yeah my covering the mic okay do

[0:06:43] Voice 22: you want me to stand right here can

[0:06:44] Voice 22: everybody see me or yeah it's okay free to move around

[0:06:51] Voice 22: good day respected ones my english name is melissa and my traditional name is nahia moha

[0:06:58] Voice 22: i'm from the lukwungen people more specifically the songhees nation the lukwungen people is a

[0:07:05] Voice 22: joint gathering between the two nations the esquimalt nation and the songhees nation so i

[0:07:11] Voice 22: was asked here to be come present offer you a welcome on behalf of songhees nation to welcome

[0:07:18] Voice 22: each and every one of you here today first of all i'd like to start off by showing my gratitude and

[0:07:23] Voice 22: saying thank you for allowing time to follow local cultural protocols as you come as guests onto our

[0:07:29] Voice 22: homelands thank you for your land acknowledgements in between all of your introductions that means

[0:07:37] Voice 22: it's a safe place for me when i hear you say that it means a lot to me as an indigenous person

[0:07:42] Voice 22: hearing you honoring the lands that you are serving on so i wanted to thank you each and

[0:07:47] Voice 22: every one of you for that moment that moment in your introduction so what you witnessed was a

[0:07:53] Voice 22: blanketing this is a lakongan big house teaching as i was going over with joe we share these

[0:07:58] Voice 22: teachings from nation to nation along the Coast Salish. But what you witnessed was me being

[0:08:04] Voice 22: blanketed and our friend here wearing it beforehand. And she wore it because she was

[0:08:09] Voice 22: proving that it's in fact safe to give to me. For those of you that may know about the dark

[0:08:15] Voice 22: history of blanket giving to Indigenous people, here in Songhees, we went from 5,000 people to

[0:08:22] Voice 22: down to 300 due to the smallpox pandemic with the blanket giving we outlived that pandemic

[0:08:28] Voice 22: on clochess island just not far from here across the way is the old uh the last lakwangan village

[0:08:35] Voice 22: site before we were moved onto the reserve in 1911. so you're really on some sacred lands today

[0:08:42] Voice 22: and in fact the space you're in at where this hotel is located is called huay huang tunnels

[0:08:49] Voice 22: And I invite you to say that, you can speak Lekwungen with me.

[0:08:53] Voice 22: Hwe-kwon-tun-us.

[0:08:55] Voice 22: Oh, you guys would do great in language class.

[0:08:58] Voice 22: What that means is sacred lands.

[0:09:01] Voice 22: And why it's sacred lands is because this is a burial ground for the highest chiefs

[0:09:07] Voice 22: of the Lekwungen people.

[0:09:09] Voice 22: So if you can imagine, if you know geographically Victoria, this is a big bay.

[0:09:14] Voice 22: And right as soon as you get out of this bay, you reach the big, big deep ocean.

[0:09:17] Voice 22: so really guests would come in and they would visit us over at down by where the

[0:09:23] Voice 22: Empress is and they would have to paddle by and pay their respects to our lost

[0:09:27] Voice 22: loved ones who some of their remains actually remain into the ground where we

[0:09:32] Voice 22: are today so throughout reconciliation and archaeology discoveries we are

[0:09:38] Voice 22: bringing our loved ones home so we're at Hoi Hoang Tunnels and this is my honor to

[0:09:44] Voice 22: to welcome each and every one of you here today.

[0:09:46] Voice 22: I'm gonna offer you a welcome in Lekwungen,

[0:09:49] Voice 22: and then I'll say it in English

[0:09:50] Voice 22: so you can actually understand what I said.

[0:09:53] Voice 22: So

[0:09:53] Voice 22: I say good day, respected ones.

[0:10:08] Voice 22: I am

[0:10:08] Voice 22: and I am from the Lekwungen people,

[0:10:11] Voice 22: people and I'd like to welcome each and every one of you here today. Thank you for asking me for

[0:10:17] Voice 22: being here. My heart goes out to all of you. I've been briefed slightly on what you guys do and I

[0:10:22] Voice 22: understand you tread lightly with your work on traditional territories and my hat goes off to

[0:10:28] Voice 22: you. My hands go up to you. Keep up the good work and I won't hold you up for too long. I saw your

[0:10:33] Voice 22: your agenda. Thank you.

[0:10:43] Trustee Luckham: Thank you very much for coming to us today, taking the time and starting

[0:10:48] Trustee Luckham: us off in a good way with your very kind.

[0:10:51] Voice 1: All right,

[0:11:13] Trustee Luckham: counsel. Hopefully, many of you will have

[0:11:18] Trustee Luckham: noticed the yellow piece of paper on your desk there. And that's just an indication to you of

[0:11:24] Trustee Luckham: of some of my thoughts and how we're proceeding today.

[0:11:27] Trustee Luckham: And the first, most important thing for me to do

[0:11:32] Trustee Luckham: is to stand before you, Peter Luckham,

[0:11:36] Trustee Luckham: Chair of Alliance Trust Council.

[0:11:39] Trustee Luckham: And I want to offer you an apology,

[0:11:43] Trustee Luckham: which has been heavy on my heart

[0:11:46] Trustee Luckham: because I know I've disrespected you

[0:11:50] Trustee Luckham: and I have in some instances hurt you

[0:11:53] Trustee Luckham: and harmed you in your communities.

[0:11:55] Trustee Luckham: for not advising you of a decision

[0:11:59] Trustee Luckham: that was made by executive committee on October 30th

[0:12:02] Trustee Luckham: with respect to the meeting public record.

[0:12:05] Trustee Luckham: And that was inappropriate.

[0:12:09] Trustee Luckham: There's no excuse.

[0:12:11] Trustee Luckham: And I can only say that that is a very hard lesson

[0:12:15] Trustee Luckham: to have learned.

[0:12:16] Trustee Luckham: I've learned it.

[0:12:17] Trustee Luckham: And it certainly won't happen again

[0:12:18] Trustee Luckham: if I can certainly help it.

[0:12:21] Trustee Luckham: But I felt it was important that the first things

[0:12:23] Trustee Luckham: that i say to you today be an apology and recognizing the hurt that i have provided

[0:12:31] Trustee Luckham: in this setting it was unfair for you to hear about this from the press or your friends or in

[0:12:37] Trustee Luckham: the media and i am deeply sorry for that and i hope that that's uh helpful um on the yellow

[0:12:47] Trustee Luckham: piece of paper, is I'm not going to go through this in any detail, except that it's as a reminder,

[0:12:55] Trustee Luckham: and I hope that you will reference it at some point during the meeting or over the next few

[0:13:01] Trustee Luckham: days. I want to ask you to be kind, and I want to ask you to keep an open mind in your decision

[0:13:10] Trustee Luckham: making. It's really important that in order for us to conduct the business of the Alliance Trust

[0:13:17] Trustee Luckham: in a good way is to be so civil and orderly in our public debate. There's many points here that

[0:13:25] Trustee Luckham: I've raised that I don't need to go through. Many of you know them. And I've spent quite a bit of

[0:13:30] Trustee Luckham: time. I wanted to ask you all a question. I've spent quite a bit of time with Ellie Mina and

[0:13:36] Trustee Luckham: friends on boardroom problems and Robert's rule and code of conduct. And let's always keep that

[0:13:49] Trustee Luckham: that in mind, foremost, is what's critically important, and every voice in this room has the

[0:13:55] Trustee Luckham: opportunity to be heard. I'm going to leave the rest of this for your own perusal there. What I

[0:14:06] Trustee Luckham: do want to ask of you as the chair of this meeting is how I would like to conduct our meeting today.

[0:14:13] Trustee Luckham: Part of what I've heard, we've heard at executive committee, is to manage the speakers list and the

[0:14:20] Trustee Luckham: the time that people are speaking in a better and more effective way, so that everybody has

[0:14:24] Trustee Luckham: that opportunity to speak to the motions as they come up on the table. And so, you know, we certainly

[0:14:30] Trustee Luckham: have asked the public often over the years to speak to us for two minutes, and then we'll

[0:14:37] Trustee Luckham: move on to the next speaker. That sometimes seems a little harsh to me. It may not be an adequate

[0:14:42] Trustee Luckham: amount of time, but two minutes is a good number. El-Yamina, in fact, says if you can't articulate

[0:14:47] Trustee Luckham: what you want to say in two minutes, you maybe just need to think about it a little bit more to

[0:14:51] Trustee Luckham: help you with that. But in order to help you with that, I'm also prepared to suggest that if you

[0:14:56] Trustee Luckham: need more time, well, let's just say we'll give you an extra minute and have that. So if you can

[0:15:00] Trustee Luckham: indicate that you need a bit more time, we can give you that more time. And of course, you would

[0:15:04] Trustee Luckham: always have an opportunity to speak again. But at the same time, I think it is ideal to not speak

[0:15:11] Trustee Luckham: speak more than twice on any given motion. And I ask every voice in the room to speak out,

[0:15:17] Trustee Luckham: if only to say that you're in support or not in support of any particular motions. And I'm asking

[0:15:23] Trustee Luckham: you not to interrupt other members and be respectful in your process. And then there's

[0:15:29] Trustee Luckham: a little note there about technology. And if you need to respond to something, please remove

[0:15:35] Trustee Luckham: yourself from the room and do that outside and return when you're done. And keep your phones on

[0:15:40] Trustee Luckham: on silent. That's all that I want to say, except simply to ask you to be kind and respectful to

[0:15:47] Trustee Luckham: each other so that we can conduct our business in a good way. And that's it from me. So we will now

[0:15:56] Trustee Luckham: begin with our formal agenda, which begins at the beginning of the package. And so

[0:16:04] Trustee Luckham: I'm going to acknowledge that we have called the meeting to order. And again, I'm going to

[0:16:10] Trustee Luckham: acknowledge that we're meeting here in Coast Salish Territory, the Lekwungen people, and

[0:16:18] Trustee Luckham: I'm very pleased to be here. So I'm going to ask if there's any additions or deletions

[0:16:27] Trustee Luckham: from the agenda as prepared in the package, new business items, and I'm going to recognize

[0:16:34] Trustee Luckham: Susan Yates and Christina.

[0:16:36] Voice 19: Thank you, Chair Luck. Under 20.3 ferry advisory committees,

[0:16:42] Voice 19: I do have a two-minute report that I only just got a couple of days ago.

[0:16:52] Trustee Luckham: 20.3.

[0:16:53] Trustee Luckham: Okay.

[0:16:54] Trustee Luckham: So you're not asking for a new business.

[0:16:56] Trustee Luckham: You're just giving a notice that you wish to address council on the BC Ferries Advisory Committees in that second.

[0:17:02] Trustee Luckham: All right.

[0:17:03] Trustee Luckham: So thank you very much.

[0:17:03] Trustee Luckham: Christina Evans.

[0:17:05] Voice 10: Thanks.

[0:17:06] Voice 10: Based on what you just said regarding the – I'll wait until you've finished with Daphne.

[0:17:17] Trustee Luckham: Okay.

[0:17:18] Trustee Luckham: Okay, so I'll let Christina Evans finish and then we'll do that, okay?

[0:17:20] Trustee Luckham: So we're just going to do a 30-second reset on the system.

[0:17:24] Trustee Luckham: It's not working properly, but Christina Evans, over to you.

[0:17:26] Voice 10: Just based on what you said about changing how the business is to be conducted in these meetings,

[0:17:33] Voice 10: I'd like to ask that when we get to the section in the agenda,

[0:17:37] Voice 10: there is a point that talks about code of conduct,

[0:17:40] Voice 10: and I'd like to recommend that we move that to a committee of the whole for proper discussion

[0:17:45] Voice 10: Because items that are rendered in the agenda for discussion, if we're only allowed to speak to it twice for two minutes or less, that's not enough time to thoroughly debate or have all of our questions answered.

[0:17:59] Voice 10: So I'd like to just maybe move this discussion into a committee of the whole meeting so we can talk about where discussion items land in the agenda and how they're dealt with so that we can move business forward nicely and stick with what you said.

[0:18:21] Trustee Luckham: Okay, let's do this reset while I consider what...

[0:20:01] Trustee Luckham: There we go. A little fast.

[0:20:04] Trustee Luckham: asked. Julia Mobs has some advice

[0:20:15] Trustee Luckham: to assist us.

[0:20:17] Voice 5: Just a quick question of clarity for Trustee Evans.

[0:20:20] Voice 5: Are you referring to item 12.2.2 on the agenda? I am.

[0:20:25] Voice 10: Specifically, I'm asking that we hold a discussion in that committee of the

[0:20:29] Voice 10: whole as to holding those meetings for

[0:20:33] Voice 10: discussion items so that we can have discussions on

[0:20:37] Voice 10: new items that are coming into the agenda. Otherwise, we don't have time to have a proper

[0:20:41] Voice 10: a debate or discussion on them if we're seeing it for the first time um

[0:20:46] Voice 5: agenda item 12.2.2 is

[0:20:49] Voice 5: actually seeking what you were suggesting which is the scheduling of a holding a code of conduct

[0:20:54] Voice 5: session and review of that in a committee of the whole session um so i think that is the

[0:20:59] Voice 5: recommendation of that report if i'm understanding what you're referencing i

[0:21:03] Voice 10: think you're missing

[0:21:04] Voice 10: what i'm saying i want to add on to that agenda item that we move the discussion items that are

[0:21:11] Voice 10: are currently held in the agenda for discussions in this room they've come from a committee the

[0:21:16] Voice 10: discussion item and we discuss it for the first time in this trust council meeting and we're given

[0:21:21] Voice 10: an opportunity to speak to it twice i'm asking that we move it into committee of the whole before

[0:21:27] Voice 10: it comes to trust council so we can actually discuss it all

[0:21:31] Trustee Luckham: right now i understand the

[0:21:32] Trustee Luckham: individual items it's okay now i understand um i'm not sure how we're going to facilitate

[0:21:39] Trustee Luckham: Rehabilitate that, because what I think you're suggesting is that we can spontaneously go into a committee of the whole to have a discussion.

[0:21:45] Trustee Luckham: No. So an item that's on the agenda for discussion today.

[0:21:49] Trustee Luckham: How do you see handling that? That's the question.

[0:21:57] Voice 10: When we get there, I'd like to be able to discuss this.

[0:22:00] Trustee Luckham: OK. OK. We can always flux and flow with the objective here is to make this to work for everybody and provide equal airtime and opportunity for everybody to be heard.

[0:22:13] Trustee Luckham: online i had trustee boland your hand is up

[0:22:17] Voice 9: um just notification that i do have a summary

[0:22:21] Voice 9: uh from the ocean protection plan item 20.5 i attended a meeting recently and the other thing

[0:22:31] Voice 9: is perhaps uh director marla can advise but i believe that one can spontaneously uh dissolve

[0:22:38] Voice 9: into Committee of the Whole during a Trust Council or a Committee meeting.

[0:22:44] Voice 9: So perhaps you can investigate that in advance of the item that Trustee Evans wants to discuss.

[0:22:52] Voice 9: Thank you.

[0:22:56] Trustee Luckham: David, you were asked for your remarks.

[0:22:59] Trustee Luckham: Bettina, you're welcome.

[0:23:02] Voice 42: Thank you.

[0:23:03] Voice 42: Data

[0:23:03] Voice 9: is fine, no problem.

[0:23:05] Voice 42: Yes, so the meeting procedure by-law has a provision that allows Trust Council to resolve

[0:23:11] Voice 42: itself as Committee of the Whole during the Council meeting if it wishes to do so.

[0:23:16] Voice 42: That has not been exploited, that would actually work in this area, but it is something the

[0:23:22] Voice 42: by-law permits.

[0:23:29] Trustee Luckham: Right, and so just always, you know, that's my job is to be cognizant of the amount of

[0:23:37] Trustee Luckham: of time we have available. And if we're dissolving into committee of the whole,

[0:23:41] Trustee Luckham: ending up perhaps having a lengthy conversation or discussion, we have to consider that that

[0:23:47] Trustee Luckham: might jeopardize sections of our agenda. But absolutely, we also need to have informed

[0:23:52] Trustee Luckham: discussion. And so potentially, there's other avenues to defer table motions if it's necessary.

[0:24:00] Trustee Luckham: Who else do we have online? Trustee Harris. And this is actually about new items at this

[0:24:05] Trustee Luckham: particular moment in time i'm looking to approve the agenda so new business items trustee harris

[0:24:12] Voice 3: um is it also about removing items

[0:24:15] Trustee Luckham: uh well generally items are removed by staff and so

[0:24:22] Trustee Luckham: i'm asking that question but if uh there's uh something that you think that we're not ready to

[0:24:27] Trustee Luckham: uh discuss um it's uh well

[0:24:31] Voice 3: no i'm i'm not sure i'm not sure about that um uh chair luck i'm

[0:24:35] Voice 3: i'm sorry i just i just had a question um in in light of you know you've you said some um

[0:24:41] Voice 3: heartfelt words at the beginning of the um of the session um just for clarity does that mean number

[0:24:49] Voice 3: four um respectful meeting conduct schedule from 1 15 to 2 p.m will be removed from the agenda or

[0:24:55] Voice 3: is that am i missing something thank you

[0:24:57] Trustee Luckham: item four isn't i'm sorry that is exactly what i've

[0:25:05] Trustee Luckham: already done no great thank you i don't know where you got item oh i see item four yeah so

[0:25:15] Trustee Luckham: i've spoken to that and i'm this is just me talking i wasn't looking for decisions or debate

[0:25:21] Trustee Luckham: or discussion just want to set the tone to help us move forward with our meeting in a good way

[0:25:28] Trustee Luckham: any further new business items trustee yates okay

[0:25:35] Voice 19: i apologize for not catching this before

[0:25:37] Voice 19: the meeting started but the red flashing light at the EC table is really

[0:25:42] Voice 19: distracting

[0:25:58] Voice 37: so

[0:26:01] Voice 35: on five point one point four is part of the

[0:26:04] Voice 37: believe

[0:26:08] Voice 28: it's a

[0:26:10] Voice 35: consent agenda item and it is we ran into this the last meeting and there's a

[0:26:14] Voice 35: bunch of verbal report so I'm wondering if you wanted that taken out

[0:26:18] Trustee Luckham: five point

[0:26:20] Voice 35: 5.1.4?

[0:26:23] Trustee Luckham: Well, that's an entire section.

[0:26:25] Voice 35: The priorities chart, 5.1.4.

[0:26:27] Voice 35: Right.

[0:26:28] Voice 35: And listed as 5.1.4.12345 are verbal reports.

[0:26:33] Trustee Luckham: Yes.

[0:26:34] Voice 35: So it should not be part of a consent agenda?

[0:26:41] Trustee Luckham: No, it is not part of the consent agenda because as we've adopted from our last meeting, the

[0:26:48] Trustee Luckham: practice has been for each of the committees to speak to their verbal reports from each

[0:26:55] Trustee Luckham: of those.

[0:26:55] Trustee Luckham: So they're not consent agenda items. Only the ones that are received for information are consent agenda items.

[0:27:01] Trustee Luckham: So that's a bit of formatting on the agenda. It could be tidied up a bit. Thank you for that.

[0:27:06] Trustee Luckham: With respect to the agenda, Tussle, Dee Boland.

[0:27:12] Voice 9: Can we be really clear about what item we're on in the agenda?

[0:27:15] Voice 9: You jumped to number four, you went back to number three, and we now seem to be down in number five, general business arising.

[0:27:24] Voice 9: advising. It's difficult to know when to put your hand up to speak explicitly if you don't

[0:27:29] Voice 9: actually introduce which item you're on and what you expect us to speak to. Thank you

[0:27:34] Voice 9: very much.

[0:27:35] Trustee Luckham: Right. We are on item three, approval of agenda. Trustee Mabelly, on the approval of the agenda,

[0:27:46] Trustee Luckham: new business items.

[0:27:47] Voice 43: Yeah, I'm a little confused here because I'm looking at item four and you indicated that

[0:27:54] Voice 43: you'd already removed that from the agenda um when you spoke i quite frankly think that would be a

[0:28:01] Voice 43: mistake i think what has taken place since the last trust council meeting and the way

[0:28:13] Voice 43: some of the trustees found out about what the executive committee agenda said to reporters

[0:28:24] Voice 17: I

[0:28:24] Voice 43: think, you know, I think, with all due respect, the Trust Council needs to hash this out.

[0:28:34] Voice 43: I know there's trustees in the room that want to speak about this, to just, for you to make

[0:28:41] Voice 43: a statement at the beginning of the meeting and then, and then,

[0:28:47] Voice 6: frankly, point to order.

[0:28:50] Voice 1: So,

[0:28:51] Trustee Luckham: thank you, Ben. Let's just pause for a second. Events of, you were right, Ben. Let me just say that. Events of, everything's in flux and change as we move towards producing an agenda. This report was, this quarterly meeting agenda was packaged up 10 days ago.

[0:29:15] Trustee Luckham: this other additional information has come in late in order to get us off to a good start

[0:29:19] Trustee Luckham: you are right there's 45 minutes is that correct 45 minutes uh uh at respectful meeting conduct

[0:29:27] Trustee Luckham: and that is the september trust council meeting recordings as actually it's interesting because

[0:29:34] Trustee Luckham: the three-day schedule says one thing and the agenda says another and so indeed we have time

[0:29:40] Trustee Luckham: to speak to that item as item number four I missed trustee Harris's comments

[0:29:51] Trustee Luckham: with respect to that item so we will get to I that item number four that's my

[0:29:56] Trustee Luckham: mistake I apologize I just want to set the tone

[0:30:00] Trustee Luckham: initially about meeting conduct, not about the meeting conduct associated with what happened

[0:30:05] Trustee Luckham: at September's meeting. And that is a conversation that will come up when we get there. So at the

[0:30:11] Trustee Luckham: moment, I'm going to just ask a question. Is that clear to everybody? We're at adopting the agenda.

[0:30:17] Trustee Luckham: We haven't started any of these items yet, but we will. Any further new business to add?

[0:30:28] Voice 6: Sorry, I just a point of order just in the meeting business. So side conversations need to be completely off the table, please.

[0:30:38] Trustee Luckham: Thank you. And so I'm going to, you know, I chose and that was maybe a mistake.

[0:30:46] Trustee Luckham: I chose not to say all of the things that I'd listed on here.

[0:30:50] Trustee Luckham: but indeed, please, no side conversations or other behaviors. And that is listed in here

[0:31:01] Trustee Luckham: on the activities that you would best be to refrain from. So if you don't mind reviewing

[0:31:08] Trustee Luckham: that as we go through it. Thank you, Trustee Morrison. I'm not seeing anything else to add

[0:31:15] Trustee Luckham: to the agenda. So now I'm going to approve and adopt the agenda by general consent as amended.

[0:31:20] Trustee Luckham: And we are now going to move on to the first item of business, which is respectful meeting conduct.

[0:31:29] Trustee Luckham: I sort of spoke in general terms here earlier, but on specific terms with respect to the meeting of September, the council meeting in September, the video recording, and the response and the feedback we've received post-meeting.

[0:31:53] Trustee Luckham: meeting. And for that matter, some of the things that happened during the meeting. And when I think

[0:32:00] Trustee Luckham: about the things that happened during the meeting, some trustees chose not to return. And that has

[0:32:06] Trustee Luckham: been expressed to me that they didn't feel that it was safe or couldn't operate under those

[0:32:12] Trustee Luckham: circumstances or otherwise. That is a significant issue to me. We have received complaints and

[0:32:20] Trustee Luckham: concerns from staff with how it was that they were treated. And it was felt in a conversation

[0:32:29] Trustee Luckham: at executive committee that the video recording captured these moments and continued to

[0:32:41] Trustee Luckham: propagate or present that behavior in a fashion that may be construed by others as

[0:32:50] Trustee Luckham: appropriate because it's a video that we posted and therefore we condone it

[0:32:55] Trustee Luckham: and we didn't feel that way and we felt that it was necessary um in the in the short term and

[0:33:01] Trustee Luckham: perhaps in the long term or perhaps just the short term that that video should be withdrawn

[0:33:06] Trustee Luckham: um until we've had a conversation at council to determine how we we want to handle that um

[0:33:15] Trustee Luckham: we did receive staff advice on some of the elements of that.

[0:33:19] Trustee Luckham: And so now we're sitting in this place where we've got this video that's been removed.

[0:33:26] Trustee Luckham: Some of you have expressed that you want to see it returned.

[0:33:30] Trustee Luckham: Others say, well, can we edit it or can we view it or any number of things?

[0:33:34] Trustee Luckham: You know, I don't know that we necessarily need to review it detail by detail

[0:33:39] Trustee Luckham: and identify individuals that may or may not consciously have made some remarks that were

[0:33:46] Trustee Luckham: considered inappropriate. I think that we can put that learning opportunity to some extent behind us

[0:33:53] Trustee Luckham: and demonstrate going forward how we want to behave. We can't change the past. We can change

[0:34:00] Trustee Luckham: change the future. And I think I suggested, I asked anyway, our new CAO, Ruben Rone, who we're

[0:34:12] Trustee Luckham: going to introduce in detail later on. We're kind of getting ahead of ourselves. But as the CAO,

[0:34:19] Trustee Luckham: as a new person on staff, with significant experience in an executive role, I asked him

[0:34:26] Trustee Luckham: if he wanted to make any remarks associated with the decision of the executive committee at the

[0:34:32] Trustee Luckham: time, not condoning the lack of communication or anything, but just to get a different point of

[0:34:39] Trustee Luckham: view away from the table. And this is a unique opportunity. So, Ruben Brony, sorry for putting

[0:34:45] Trustee Luckham: you on the spot. I did forewarn you. Here you are.

[0:34:48] Voice 40: That's okay. Thank you, Chair. Nice to meet all of

[0:34:51] Voice 40: of you, if not under the most ideal topic to start on. A few thoughts. The chair asked me to weigh

[0:35:00] Voice 40: in on this. And just for context, for those of you who I haven't really met and don't know

[0:35:03] Voice 40: a lot about my background, my previous roles were with the BC Public Service Agency for the last

[0:35:09] Voice 40: nine years. And as part of that, I had responsibility for corporate human resource policy

[0:35:14] Voice 40: for a number of years. And that included things like the ethics management framework for the

[0:35:19] Voice 40: provincial public service and also our standards of conduct that applies to 40 000 employees across

[0:35:25] Voice 40: the province including islands trust staff and so that's a bit of the lens that that i bring to

[0:35:30] Voice 40: to this kind of challenging topic um so while i'm not a legal expert in those areas i do have a bit

[0:35:38] Voice 40: of policy background and have provided advice to to folks in this kind of sphere um staff have

[0:35:44] Voice 40: provided me with some additional context since i started in the job last week and i well i

[0:35:47] Voice 40: I didn't review the entire meeting video in preparation for taking on this job.

[0:35:53] Voice 40: I actually had been watching Ivan's Trust Council meetings, including the September meeting and a good portion of it,

[0:36:00] Voice 40: including hearing some of the comments that ended up leading the executive committee to this decision.

[0:36:05] Voice 40: And so with that context, I'll just say I do believe staff provided the executive committee with good advice around the decision that they made on the video.

[0:36:15] Voice 40: Again, I agree with the chair how that was or wasn't communicated to the rest of you was obviously a challenge and appreciate his acknowledgement of that.

[0:36:26] Voice 40: I think it's unfortunate because while we're not required to do so, I think the practice of posting the videos is a good practice in the interest of community engagement and transparency.

[0:36:35] Voice 40: transparency, but as staff noted at the time, too, the island's trust as an employer has

[0:36:41] Voice 40: very real obligations around providing a safe and respectful work environment for its staff,

[0:36:48] Voice 1: and

[0:36:48] Voice 40: I think in circumstances like this, those considerations really need to be paramount and

[0:36:55] Voice 40: are an important part of the consideration. There's a broader conversation to have, which I know

[0:37:00] Voice 40: you are all um intending to have around the broader question of of conduct and and staff

[0:37:06] Voice 40: are working on options to bring forward um for trust council on possibly a facilitated and focused

[0:37:12] Voice 40: discussion that would give you a chance to do that in the in a forum with the time that it deserves

[0:37:18] Voice 40: to have a really meaningful discussion about it but i think the the difficult but important

[0:37:23] Voice 40: important decision around this particular meeting video was was an appropriate one based on the

[0:37:30] Voice 40: advice that staff gave. Maybe I'll leave it there. Thank you, Chair.

[0:37:35] Trustee Luckham: Thank you very much for your

[0:37:38] Trustee Luckham: remarks. So open the floor up to ask you for your remarks on this. I think that the notion about

[0:37:51] Trustee Luckham: speaking for two minutes or less applies to everything that we do here today in order to

[0:37:55] Trustee Luckham: to provide opportunity for everybody to speak.

[0:37:57] Trustee Luckham: So I see Trustee Harris online and I see Trustee Mabry

[0:38:01] Trustee Luckham: and I want David Maude to manage the speakers list.

[0:38:06] Trustee Luckham: Go ahead, Trustee Harris, and you run the timers.

[0:38:12] Voice 3: Thank you.

[0:38:14] Voice 3: Yes, and thanks for the comments from the new CAO

[0:38:19] Voice 3: and thank you, Chair Luckom for what you said

[0:38:23] Voice 3: prior to the new CAO speaking.

[0:38:25] Voice 3: Really just kind of an observation and some comments and questions, or a question on, you know, Chair Luckham, you mentioned about how people felt unsafe.

[0:38:41] Voice 3: And I think what a lot of people would like to know are what are the specifics on these people or people or, you know, one person or persons feeling unsafe?

[0:38:53] Voice 3: what exactly made um somebody or you know numerous people feel unsafe um you know um

[0:39:02] Voice 3: being made to feel unsafe is a very strong allegation and so i i think it you know for

[0:39:12] Voice 3: that just to be left like as is um leaves the public to you know interpret um god knows what

[0:39:22] Voice 3: What went on, you know, in their minds, they could drum anything up in their mind.

[0:39:28] Voice 3: And I think specifics are very important when it comes to allegations as strong as the ones that have been made.

[0:39:37] Trustee Luckham: Thank you, Trustee Harris.

[0:39:40] Trustee Luckham: Ben Maberly.

[0:39:43] Trustee Luckham: Thank you.

[0:39:45] Voice 43: Yeah, you know, I appreciate the comments.

[0:39:51] Voice 43: I would say, based on the advice that staff gave EC to remove the recording, I don't have a problem with that.

[0:40:00] Voice 43: I do have a problem when a member of the community comes up to me and says there's an article in quotes in a paper that implicate everybody in this room of conduct, perhaps that they're totally unaware of.

[0:40:15] Voice 43: I'm not sure if I even attended that session where that took place.

[0:40:20] Voice 43: But if I did, I would like to have been informed that I acted inappropriately and that would have followed a course of action that was proper instead of having a member of the public come up to me and refer me to an article.

[0:40:43] Voice 43: I generally, by nature, don't listen to the news and don't read papers.

[0:40:49] Voice 43: So I was a little taken back by that.

[0:40:55] Voice 43: So the question for me now is, okay, what are the next steps?

[0:41:00] Voice 43: Because, like I say, if there is conduct in that recording that's inappropriate

[0:41:07] Voice 43: and EC has decided to remove that, fine.

[0:41:10] Voice 43: I don't have a problem with that.

[0:41:12] Voice 43: um they could have notified trust council members of that action but you know they did what they

[0:41:18] Voice 43: did and and that's so but but that wasn't the part that's so disturbing the disturbing part

[0:41:25] Voice 43: is that executive council made quotes all of executive committee made quotes in a newspaper

[0:41:32] Voice 43: referring to the members of trust council right and you know i mean what action

[0:41:42] Voice 43: is EC going to take to remedy that situation?

[0:41:46] Voice 43: And I appreciate that Tim Peterson at our local trust committee

[0:41:49] Voice 43: raised this and apologized to the public for it and apologized

[0:41:53] Voice 43: to the trustees for the actions that EC had taken. But there needs to be something

[0:41:58] Voice 43: more than that, Peter. You are the chair of the executive committee

[0:42:01] Voice 43: and I think, quite frankly, at this point

[0:42:07] Voice 43: just an apology doesn't quite cut it.

[0:42:09] Voice 43: um so i'd like to hear from the members of the executive committee on what steps they're

[0:42:14] Voice 43: planning to take about this portion of this action right thank you i'm

[0:42:24] Trustee Luckham: going to take that

[0:42:24] Trustee Luckham: as a question directed me that's all right with council it's a good question and um i'll just say

[0:42:34] Trustee Luckham: at this juncture haven't considered that element of it and that's a shortcoming for sure

[0:42:41] Voice 44: because i

[0:42:42] Trustee Luckham: I can see that out of necessity, then it needs to be something of a rebuttal back to the media.

[0:42:50] Trustee Luckham: And so that seems like a completely reasonable thing to do.

[0:42:55] Trustee Luckham: And I think that I'm not making a decision on behalf of the executive committee, but I think that we could do that.

[0:43:03] Trustee Luckham: And I would like to undertake that.

[0:43:05] Trustee Luckham: that. I have to say that, you know, what's interesting in this is the media doesn't reach

[0:43:16] Trustee Luckham: out and ask me a question when they're about to launch an article of that nature and magnitude,

[0:43:23] Trustee Luckham: which again, was not necessarily anticipated, was not anticipated. So again, apologies.

[0:43:29] Trustee Luckham: And I think that myself and with collaboration with the executive, we should write a response

[0:43:37] Trustee Luckham: back to the driftwood i'll go to the next speaker

[0:43:42] Voice 31: trustee morris first

[0:43:46] Voice 6: of all i apologize for not

[0:43:47] Voice 6: being able to make this september trust council meeting sounded like it was uh intense um but i

[0:43:54] Voice 6: was on short notice had to go to new york for new york climate week so i apologize for that

[0:44:00] Voice 6: um i a couple things about um all of this and i might sound harsh but hopefully will sound

[0:44:08] Voice 6: professional because i try to keep that tone um i think that if we as a trust council cannot

[0:44:16] Voice 6: point of order conduct that is inappropriate in the moment moment we also need to self-reflect

[0:44:22] Voice 6: on what we're allowing to have happen in a forum like this um i do understand that it can be

[0:44:29] Voice 6: challenging to chair meetings to like deal with 5 000 things coming at you that's why we have a

[0:44:34] Voice 6: point of order system if we feel and i've done it to many of you right where i felt like your

[0:44:39] Voice 6: conduct was inappropriate and have called you on it it is frustrating for me to have been often the

[0:44:46] Voice 6: person who had to do that so it would be lovely if we could do that for each other because it

[0:44:51] Voice 6: creates safety in among us it's not an individual role it's not all on one person's shoulders

[0:44:57] Voice 6: so i would greatly appreciate that to be an added norm uh second i would love to have it that the

[0:45:04] Voice 6: the two minutes applies to the chair's comments on anything as well and third i would love it that

[0:45:10] Voice 6: if we attend to the issue of robert's rules where we monitor the repetition of information

[0:45:18] Voice 6: because it's not just about everybody having two minutes twice to be able to speak but about

[0:45:23] Voice 6: repetitive things coming up so if we're starting to like loop back on the same topics we shouldn't

[0:45:30] Voice 6: we should be stopping there because that's not helping us move forward in our business

[0:45:34] Voice 6: equally so i'm not a big fan of the two-time speaking issue because the problem is what

[0:45:42] Voice 6: happens if in the larger conversation that happens new ideas or points come up then there

[0:45:47] Voice 6: we're truncating talk and not fully exercising our responsibility so thank you

[0:45:55] Voice 31: vice chair

[0:46:09] Voice 32: So you asked a question of executive, and I thank you for that. I'd like the chance to respond.

[0:46:16] Voice 32: In my view, it's not about saying people are doing bad things or saying bad things.

[0:46:24] Voice 32: It is about setting the bar higher. And there's two spheres in which the Islands Trust is called

[0:46:31] Voice 32: to lead, and that is as public servants at Trust Council and our LTCs, and I would say

[0:46:39] Voice 32: actually a third as an employer.

[0:46:42] Voice 32: And so when evaluating the relative harms of leaving the recording up with potential

[0:46:50] Voice 32: damage, further damage to employees' reputations, their sense of goodwill, wanting to work here,

[0:46:59] Voice 32: feeling safe as their um the quality of their work is debated at this table i personally found

[0:47:06] Voice 32: myself wanting to err on the side of protecting uh employees interests and providing a safe

[0:47:15] Voice 32: workspace and then dealing with the outcome as elected officials we're going to wrestle it out

[0:47:21] Voice 32: we're going to have this conversation at the table but that's what we are elected to do

[0:47:25] Voice 32: and we are elected to be leaders and that's an uncomfortable place sometimes and you make

[0:47:31] Voice 32: decisions that well we're going to annoy each other and i'm sorry and you can lay all the

[0:47:38] Voice 32: blame that you want on executive committee i've got big shoulders we can take it but at the end

[0:47:43] Voice 32: of the day i made the decision because it was to protect employees at this organization and to be

[0:47:51] Voice 32: be a good employer and if we want to put the videos back up again that's another discussion

[0:47:55] Voice 32: thank you

[0:47:57] Voice 12: trustee bernardo um thank you um i i look at this from a similar perspective of

[0:48:09] Voice 12: trustee maberly uh it's one thing to pull that recording it's another thing to go on the public

[0:48:16] Voice 12: record and provide a critical explanation for why it was done it could have been pulled on the basis

[0:48:22] Voice 12: instead of saying, we have an issue here, we're going to revoke it for a period of time.

[0:48:26] Voice 12: We'll explain later once we figure it out. That would have been neutral.

[0:48:30] Voice 12: Instead, comments were made by executive committee members who were critical of trustees.

[0:48:34] Voice 12: In fact, the problem with that is

[0:48:38] Voice 12: those were comments that addressed the merits of complaints made

[0:48:42] Voice 12: by staff about trustees. That conversation, if it happens at all,

[0:48:47] Voice 12: should be in camera because our whole complaint process is supposed

[0:48:50] Voice 12: to be confidential. In fact, this conversation that we're having, we are again going into the

[0:48:58] Voice 12: merits of complaints. We've heard comments about this from the chair and from Trustee Elliott and

[0:49:05] Voice 12: some others justifying actions on the basis that some kind of untoward conduct took place.

[0:49:14] Voice 12: a discussion about the merits of the complaint of any complaint should not be made in in on the

[0:49:22] Voice 12: public record our complaints policy our standards of conduct policy has a complaint resolution

[0:49:30] Voice 12: mechanism that contemplates executive committee will act as an informal mediator at the first

[0:49:35] Voice 12: instance i'm afraid executive committee of this instance in respect of these complaints has lost

[0:49:41] Voice 12: its credibility to act as a mediator because it has um it's gone on public record prejudging the

[0:49:48] Voice 12: merits of the complaints and by doing that i mean the final decision maker under our policy is

[0:49:54] Voice 12: supposed to be trust counsel that's 26 people effectively acting as a jury the statements

[0:50:00] Voice 12: that were coming from executive committee and in fact some that are being made today

[0:50:03] Voice 12: that continue to be critical of of what happened at the last meeting what how people conducted

[0:50:08] Voice 12: themselves at the last meeting, have the effect of tainting perceptions amongst trustees about

[0:50:16] Voice 12: whether what happened back then was right or whether it was wrong. So I have reservations

[0:50:22] Voice 12: about talking about complaints that have been made in what is supposed to be a confidential process,

[0:50:26] Voice 12: but I have even greater reservations about us continuing to talk about this in open meeting.

[0:50:32] Voice 12: uh the due process that's supposed to be happening is already tainted that's how i think we should be

[0:50:40] Voice 12: looking at this is how do we correct that thank you trustee middleton thank

[0:50:53] Voice 2: you yeah i i mean

[0:50:55] Voice 2: we've heard there's a narrative about this meeting that basically was presented in the media um that

[0:51:02] Voice 2: those of us who were there don't recognize and when i've asked multiple several members of the

[0:51:08] Voice 2: executive specifically what happened you know out of concern because we've heard it created an

[0:51:14] Voice 2: unsafe environment it was bullying it was behavior that cannot stand it cannot be condoned all quotes

[0:51:19] Voice 2: from the newspaper we as a council don't want to see that behavior continue but when asking about

[0:51:28] Voice 2: evidence like what is that behavior um the evidence of it was removed and there's been no

[0:51:34] Voice 2: No response. No responses to specifically what happened at the meeting that an individual could perhaps take accountability for and correct, if indeed that is the concern of the executive, which I think it should be.

[0:51:47] Voice 2: And I think echoing Trustee Bernardo, there is, and I've asked the executive about this before, there is a policy about complaints.

[0:51:54] Voice 2: We enacted it in 2021. It's a perfectly robust code of conduct. Often we talk around this table like there is no code of conduct. There is one.

[0:52:01] Voice 2: It was made in response to the Union of BC Municipalities' initial work, and if there are questions or instances of behavior that occurred around Trust Council, that complaint needs to go to executive and be dealt with as per the code of conduct, as per the policy we have in place.

[0:52:30] Voice 2: instead now we have in the driftwood we're told that this council is so dysfunctional

[0:52:34] Voice 2: that members are subject to suddenly making splenetic outbursts this completely discredits

[0:52:40] Voice 2: the work of this organization i'm saying the damage that's been done here by this in

[0:52:46] Voice 2: temperate discussion to the media is really profound um i don't know how it gets fixed on

[0:52:53] Voice 2: several levels it's like what about our our behavior uh there's no mechanism for accountability

[0:52:59] Voice 2: of that behavior. Now you've removed the evidence. I think that was a very poor decision.

[0:53:04] Voice 2: And then secondly, the narrative is in public and in the media. And Trustee Morrison wasn't

[0:53:10] Voice 2: at the meeting. She comes and she says, wow, sounds like quite the event. Well, you see,

[0:53:15] Voice 2: this is the narrative that you've created about that event. Those of us who were there,

[0:53:19] Voice 2: some of us who were there don't feel that way. And then some who were there have strong feelings,

[0:53:24] Voice 2: but there's no venue now for those feelings

[0:53:26] Voice 2: to be worked through.

[0:53:27] Voice 2: So I don't really know how we proceed.

[0:53:30] Voice 2: There's been a complete dereliction of following policy.

[0:53:33] Voice 2: We're in a spot now where I don't know

[0:53:35] Voice 2: how the specific concerns of staff

[0:53:38] Voice 2: and or trust can be addressed.

[0:53:42] Voice 2: And so I guess I'm open to some ideas

[0:53:48] Voice 2: about how we move forward.

[0:53:50] Voice 2: Thank you.

[0:53:50] Voice 2: just

[0:54:00] Trustee Luckham: going to make a remark um with what so far what we've heard and leave following up on you

[0:54:07] Trustee Luckham: what are we going to do and we allocated 45 minutes here today in the agenda we carved that

[0:54:13] Trustee Luckham: out and sure it's our own fault that this um needed to be carved out and inserted into here

[0:54:21] Trustee Luckham: the suggestion that i have is that if we want to discuss this further we should have this

[0:54:29] Trustee Luckham: conversation as a committee of the whole um or otherwise um i'm not going to ask david right at

[0:54:36] Trustee Luckham: the moment about talking about what's in camera and what's not in camera because that's another

[0:54:41] Trustee Luckham: level of detail but if council wants to drill into this further i don't think this is the time

[0:54:49] Trustee Luckham: but let's make the time to do it if there's a comp as a passion to want to do this and

[0:54:55] Trustee Luckham: And in the meantime, I think that a response back to the driftwood would be appropriate, as was indicated earlier.

[0:55:05] Trustee Luckham: And unless there's other inclinations there, I'm likely to want to see that happen as soon as possible.

[0:55:12] Trustee Luckham: And I think that's a great suggestion.

[0:55:14] Trustee Luckham: So I'm going to ask now for the remaining time here at two o'clock when we're going to transition to the next section of our agenda.

[0:55:21] Trustee Luckham: agenda, is there a motion that somebody would like to make with respect to holding a further

[0:55:25] Trustee Luckham: discussion? Don't have to be specific of Committee of the Whole or otherwise, but we also need

[0:55:31] Trustee Luckham: to deal with this in a timely fashion. Back to you, Trustee Campbell.

[0:55:39] Voice 15: My question was going to be, would there be an appropriate time to have this in an in-camera

[0:55:47] Voice 15: discussion so we can actually talk about the specifics of what happened? Because I think

[0:55:52] Voice 15: that that is echoed by quite a few of the comments that I was attending online had absolutely no

[0:56:01] Voice 15: indication that there was anything going on that was untoward um and and so hearing about it

[0:56:10] Voice 15: afterwards it was a surprise and no one that I reached out to to ask uh for further information

[0:56:16] Voice 15: was able to give any sort of indication as to what had happened.

[0:56:21] Voice 15: So if it is the community of the whole or if it needs to be done in camera

[0:56:28] Voice 15: to have a full discussion about it, I think that that would be appropriate.

[0:56:34] Trustee Luckham: So I think that I do want to set up an appropriate expectation

[0:56:39] Trustee Luckham: about what a meeting might look like and what the in-camera portion might look like.

[0:56:43] Trustee Luckham: And I think it's important to hear about how much of this conversation, even that we're having here now, should be in camera.

[0:56:51] Trustee Luckham: I don't believe anything that's been said is necessarily in camera, but there is certainly a threshold that we could cross.

[0:56:58] Trustee Luckham: And I'd like David to speak to that.

[0:57:00] Voice 42: Yeah, thank you. So you can go in camera for discussing labor relations or identified staff.

[0:57:08] Voice 42: So if there's a complaint from staff and the discussion needs to evolve around what it was specifically that's of a concern, then I think that would be appropriate for in-camera.

[0:57:19] Voice 42: If you're talking just generally about trustee behavior and how the council operates, that needs to be just an open meeting because there isn't a reason to close the meeting for that type of a discussion.

[0:57:32] Voice 42: So you'd have to be very nuanced in your discussion in camera, making sure that you're focused on just that information that you need to know before having an open discussion about your behavior generally.

[0:57:46] Voice 42: Thank you, David.

[0:57:49] Trustee Luckham: The next speaker.

[0:57:51] Trustee Luckham: Thank you.

[0:57:55] Voice 3: I wasn't expecting to speak so soon.

[0:57:57] Voice 3: um i i do have some some concerns that you know i've heard um thank you chair luckham for um

[0:58:06] Voice 3: you know apologizing again and saying you want to um you know make a move towards doing something

[0:58:13] Voice 3: publicly um and i could be wrong but i almost feel as if i heard a doubling down um coming from

[0:58:22] Voice 3: vice chair elliott possibly i could be wrong i don't want to make anybody feel unsafe

[0:58:27] Voice 3: safe um but from the comments i just heard i it makes me seem i've heard that you know the decision

[0:58:35] Voice 3: was made because they didn't want to have staff feel unsafe i think is what i'd heard um but with

[0:58:44] Voice 3: that that just condemned 26 or all of the trustees theoretically of doing something to have made

[0:58:55] Voice 3: staff feel unsafe now that what that does is makes every one of the trustees feel unsafe because

[0:59:02] Voice 3: as trustee middleton was mentioning earlier many people don't understand where this comes from

[0:59:10] Voice 3: so maybe it is do we need to go in camera and discuss this i don't know part of me i wonder

[0:59:18] Voice 3: do we need to discuss this before we move on with anything else at this meeting because it seems to

[0:59:22] Voice 3: to be you know something that's going to preoccupy our minds um until we get it dealt with thank you

[0:59:34] Voice 10: thanks um so i've got a couple of points to make here the first one is if a complaint has been

[0:59:40] Voice 10: made that should be a confidential process and i don't think that that should be discussed

[0:59:43] Voice 10: even in camera by the entirety of this committee especially if there are complaints

[0:59:48] Voice 10: from the trustee members about other trustee members that should not be discussed in open

[0:59:54] Voice 10: like in closed meetings so i think that should be taken off the table i'm happy that the video was

[1:00:00] Voice 10: and I'd like it to stay removed.

[1:00:01] Voice 10: I was one of the people that was highly affected by that

[1:00:03] Voice 10: and the fact that there are people sitting around this room

[1:00:06] Voice 10: that are unaware of what happened

[1:00:08] Voice 10: means that we have to have a code of conduct review

[1:00:10] Voice 10: and it has to happen

[1:00:11] Voice 10: because that means that there are people in this room

[1:00:13] Voice 10: that are oblivious to the type of disrespect

[1:00:15] Voice 10: that's happening around this table

[1:00:17] Voice 10: and it needs to stop.

[1:00:19] Voice 10: I was so affected that I had to step down

[1:00:22] Voice 10: of one of my committees

[1:00:22] Voice 10: because I cannot be on that committee anymore.

[1:00:25] Voice 10: I've been extremely affected.

[1:00:29] Voice 10: I'm finding it hard to be in this room right now.

[1:00:36] Voice 10: I'm glad that we're going to have the rebuttal to the media.

[1:00:39] Voice 10: That is important.

[1:00:40] Voice 10: That has to be clarified.

[1:00:42] Voice 10: So I would like to make the motion that Trust Council

[1:00:48] Voice 10: take this topic to a committee of the whole

[1:00:52] Voice 10: for better discussion date to be determined.

[1:00:58] Trustee Luckham: Thank you.

[1:01:02] Trustee Luckham: I think likely everybody's clear what the motion is,

[1:01:05] Trustee Luckham: but let's get it up on the screen and look at that.

[1:01:07] Trustee Luckham: Alexander's already got that up on the screen.

[1:01:10] Trustee Luckham: And that's the motion there.

[1:01:12] Trustee Luckham: there. Is that your intention, Trustee Evans? Okay, thank you very much. And now I'm going to ask for

[1:01:16] Trustee Luckham: a seconder. Is there somebody that wishes to second the motion? I think I saw Lisa Gavro's

[1:01:22] Trustee Luckham: hand up first, but only because of my field of view. So thank you, Lisa. And so I'm going to

[1:01:30] Trustee Luckham: ask if there's any speakers. I presume, Christina, you don't wish to need to speak to the motion any

[1:01:35] Trustee Luckham: further. Are there any speakers to the motion? Oh, go ahead, Christina. Do you want to speak

[1:01:41] Trustee Luckham: to the motion go ahead no no okay okay i just

[1:01:49] Voice 6: have a clarification um so if if we take this

[1:01:53] Voice 6: to a committee of the whole that still means it's a public meeting and we can't be detailed

[1:01:57] Voice 6: and like i i'm concerned about repeating and extending harm in the public space toward our

[1:02:03] Voice 6: staff and toward other staff in the bc government is my understanding of the implications potentially

[1:02:09] Voice 6: And so I, because I would like to have details if that's appropriate at this council, but I also feel that if it's, if it's individuals behavior that was problematic, there should be complaints filed against them and they should go through our process through our code of conduct process.

[1:02:26] Voice 6: So then it doesn't actually mean that we need a meeting. So I kind of just would like to have it go through the process that we already have and us get on with our work in a respectful and professional way. So I'm just struggling to support this.

[1:02:44] Trustee Luckham: if you don't mind council um there are complaints and it is going through a process

[1:02:49] Trustee Luckham: that will unfold in due course in the process that exists committee the whole can go in camera so

[1:02:58] Trustee Luckham: back to you to speak to the motion trustee camp is

[1:03:02] Voice 15: um i don't know if i would support or not support

[1:03:07] Voice 15: the community of the whole without having some sort of in-camera discussion about the specifics

[1:03:13] Voice 15: of what that is. To just go into the community of the whole meeting and still not have any

[1:03:20] Voice 15: information to back up what was said in the media, I think would be somewhat fruitless

[1:03:27] Voice 15: because we'll be just repeating the discussion that we're having right now. I don't know

[1:03:34] Voice 15: if it could be, if it would be considered a friendly.

[1:03:39] Voice 15: lead well

[1:03:40] Voice 28: no

[1:03:43] Voice 15: but I was going to make a motion that we go in camera to discuss this until the

[1:03:53] Voice 15: motion was made so I'm trying to figure out how to

[1:04:00] Voice 29: individuals

[1:04:02] Trustee Luckham: for us to go into camera at all

[1:04:04] Trustee Luckham: and we're not going to talk about individuals today because we don't have that information

[1:04:13] Voice 15: so there's no we there's no way for us to have this discussion with any specifics

[1:04:17] Voice 15: no

[1:04:18] Voice 12: trustee

[1:04:23] Voice 31: Harris um

[1:04:25] Voice 3: thank you trustee Campbell um I don't understand what there isn't any

[1:04:30] Voice 3: specifics how can there not be specifics there must be specifics how can there not be um and

[1:04:38] Voice 3: I'm not sure if I support this or not on that whole basis and I'm in agreement about the committee

[1:04:43] Voice 3: the the or the um going in camera um and and and my question about this um specific motion

[1:04:51] Voice 3: motion, will we do this today? Thank you.

[1:04:58] Trustee Luckham: No, we won't be doing it today. This is for a future

[1:05:01] Trustee Luckham: date. There are no specifics other than a trustee in the room has volunteered her own experience,

[1:05:12] Trustee Luckham: and there are others. I have to just say that. It's not a single incident. This is difficult.

[1:05:21] Trustee Luckham: I think that this is a step in the right direction. Let's go there. I'm in support of this,

[1:05:25] Trustee Luckham: and we'll have more conversation. Trustee Boland.

[1:05:33] Voice 9: I'm sort of in favor of the fact that we need to

[1:05:37] Voice 9: speak about this and we need to speak about it very openly and the best way would be in camera.

[1:05:43] Voice 9: I listened to the two executive committee meetings. First of all, I was incredibly shocked

[1:05:50] Voice 9: by the article without any preamble. I didn't recognize what was being described in that

[1:05:57] Voice 9: that article. I did not see it or witness it. And then secondly, what I noticed with the executive

[1:06:05] Voice 9: committee discussions, those both of those meetings.

[1:06:12] Trustee Luckham: So Mary, can you hear me? Yes. Okay,

[1:06:18] Trustee Luckham: thank you. I think it's really important to speak to the motion that's on the floor. And I'm going

[1:06:23] Trustee Luckham: to rule, this is reiterating what we've already discussed in some fashion, we do need to move on

[1:06:29] Trustee Luckham: on this and there's a motion on the floor to continue this discussion at committee of the

[1:06:35] Trustee Luckham: whole

[1:06:36] Voice 22: okay uh

[1:06:41] Trustee Luckham: and director mobs has something to add uh

[1:06:45] Voice 5: in speaking to the motion on the floor uh

[1:06:47] Voice 5: staff are requesting clarification on the wording of this topic uh this resolution should be

[1:06:52] Voice 5: understood as a standalone in future so i would suggest we revise that to be specific

[1:06:56] Voice 5: and

[1:07:01] Trustee Luckham: so that throws up the friendly amendment clause so um the the process sometimes hampers

[1:07:14] Trustee Luckham: you but i would look for an amendment perhaps from the mover doesn't matter somebody to

[1:07:23] Trustee Luckham: elucidate this further change

[1:07:26] Voice 10: this topic to code of conduct this

[1:07:33] Voice 37: council take the code of conduct

[1:07:39] Trustee Luckham: okay so let's just do this formal we're trying to do this in a better way so um that's a motion

[1:07:50] Trustee Luckham: to amend to change the word um code of conduct from the word topic i think that's probably

[1:07:57] Trustee Luckham: satisfactory and uh i'll look for a seconder for that motion to amend uh judy getty thank you so

[1:08:03] Trustee Luckham: So do we need to debate this?

[1:08:06] Trustee Luckham: No, so then, okay, Sue Ellen.

[1:08:11] Voice 34: Thank you, Chair.

[1:08:13] Voice 34: My question is just that the topic,

[1:08:15] Voice 34: this topic is respectful meeting conduct,

[1:08:20] Voice 34: whereas the code of conduct covers more than that.

[1:08:23] Voice 34: So I just wanted to say I'm in support of doing it

[1:08:27] Voice 34: because for expediency, I think that'll work,

[1:08:31] Voice 34: but maybe the discussion at the committee,

[1:08:32] Voice 34: the whole can focus on

[1:08:34] Trustee Luckham: okay respectful meetings i think changing the topic of the code of conduct

[1:08:38] Trustee Luckham: expands it over the horizon of what this particular situation is embraced in and if

[1:08:44] Trustee Luckham: if there's anybody that disagrees then you need to indicate that otherwise uh on the motion to amend

[1:08:50] Trustee Luckham: um we have this

[1:08:53] Voice 2: exact motion on the agenda like this topic exactly exactly is later in the agenda

[1:08:59] Voice 2: in.

[1:09:00] Trustee Luckham: I'm sorry, what? On the motion to amend, what are you saying?

[1:09:06] Voice 2: Well, Trustee Mabry, I think,

[1:09:08] Voice 2: had his hand up. I had

[1:09:09] Voice 43: my hand up to speak to the motion. I'm not sure why I'm not being

[1:09:13] Voice 43: acknowledged to speak to the motion. Because

[1:09:16] Trustee Luckham: I'm messing up with Dave Maude's speakers list,

[1:09:18] Trustee Luckham: so I don't know. And so let's not interrupt each other. Let's respect David Maude, me included,

[1:09:24] Trustee Luckham: by keeping this flowing. I'm asked a question whether or not there's speakers to the amendment

[1:09:30] Trustee Luckham: And the amendment is, as indicated below, changing this topic to Code of Conduct.

[1:09:36] Trustee Luckham: David Maude, you have the speaker's list.

[1:09:38] Trustee Luckham: I don't think

[1:09:39] Voice 31: there's any additional speakers on the amendment.

[1:09:41] Trustee Luckham: Okay.

[1:09:42] Trustee Luckham: On the amendment, then.

[1:09:44] Trustee Luckham: Ben, do you wish to speak to the amendment or on the original motion?

[1:09:49] Trustee Luckham: Yeah.

[1:09:50] Trustee Luckham: Okay.

[1:09:50] Trustee Luckham: Thank you.

[1:09:51] Trustee Luckham: So that's what's important.

[1:09:52] Trustee Luckham: Trustee Evans.

[1:09:54] Voice 10: Hey, I hate to do this, but I'm going to amend the amendment from Code of Conduct to the September meeting conduct.

[1:10:12] Okay.

[1:10:13] Trustee Luckham: You see the difficulty of the humor.

[1:10:16] Trustee Luckham: I'm going to say let's change that, okay?

[1:10:20] Trustee Luckham: It makes sense to me.

[1:10:21] Trustee Luckham: So can we get the motion on the screen that the mover has suggested, some better wording?

[1:10:29] Trustee Luckham: And I'm just going to say this is the reason why motions on the fly don't work.

[1:10:36] Trustee Luckham: And not that anybody anticipated necessarily that this was how this was going to unfold.

[1:10:42] Trustee Luckham: old. So good effort. Let's take it in the spirit in which it's offered. And there's a motion on

[1:10:47] Trustee Luckham: the screen that is an amendment. And so if that's all right with council, any opposition to choosing

[1:10:56] Trustee Luckham: this new wording, then speakers on the amendment. And David Maher, I need you to keep that list

[1:11:03] Trustee Luckham: going.

[1:11:04] Voice 31: Trustee Scott, on the amendment.

[1:11:09] Voice 41: Yes, I agree with this, that it should have

[1:11:13] Voice 41: the date, and I'm glad it's not about the general code of conduct.

[1:11:18] Voice 41: It's about the conduct at that meeting, and I think that's

[1:11:21] Voice 41: what that now expresses, and I support it.

[1:11:27] Trustee Luckham: Any other speakers on the motion to amend? Trustee Leverly.

[1:11:32] Voice 43: Yeah, I mean, I can't support this. I mean,

[1:11:35] Voice 43: I mean, the reality is that if we are going to be speaking about any complaints, that is a confidential.

[1:11:46] Voice 43: So anything that's going to arise that's confidential should remain confidential and go through the proper process.

[1:11:53] Voice 43: If we're going to talk about the code of conduct, we already have an agenda item for that.

[1:11:58] Voice 43: But we cannot, as a committee, as any employer, any private business knows here,

[1:12:04] Voice 43: if you have a complaint if there's a proper process for that and we can't air that publicly

[1:12:09] Voice 43: and we can't even air it in a in a closed meeting if it's specific to people and if we're talking

[1:12:16] Voice 43: about the September meeting as a whole they're going to have to point out the specifics of the

[1:12:22] Voice 43: meeting that should be through a confidential process we can't start doing this in a public

[1:12:30] Voice 43: public forum. And I would, like I said earlier, if I'm one of the people, I want to know about it,

[1:12:37] Voice 43: but I want to know about it in the proper process. So I cannot support this motion,

[1:12:41] Voice 43: right? If we want to look at our code of conduct, let's look at our code of conduct,

[1:12:46] Voice 43: right? The September meeting has happened. If there's situations in that September meeting

[1:12:50] Voice 43: that require further action, let's take further action through the proper process. Thank you.

[1:12:58] Trustee Luckham: Okay, Ben, thank you. I'm taking it that you're speaking to the motion. We are still on the

[1:13:04] Trustee Luckham: amendment of the motion, but thank you. Let you continue. And so speakers on the amendment,

[1:13:10] Trustee Luckham: Sue Ellen. Thank

[1:13:13] Voice 34: you. Trustee Fast here. I would just like to second the motion to make it about

[1:13:20] Voice 34: the September meeting conduct. And I'm speaking in support of that amendment. Just so the record

[1:13:27] Voice 34: record keeper has somebody to put in second I can see the cursor hovering there thank you

[1:13:31] Trustee Luckham: okay so

[1:13:32] Trustee Luckham: it is officially Julian seconded it again and now on the amendment on the motion to amend can I call

[1:13:42] Trustee Luckham: the vote I

[1:13:43] Voice 31: got three speakers so trustee

[1:13:45] Trustee Luckham: yeah let's go to the speakers then trustee Harris

[1:13:51] Voice 3: thank you uh you know difficult for me to get behind this um um trustee Maberly made some very

[1:13:58] Voice 3: very good points um about process and and you know maybe we need some clarification on that

[1:14:05] Voice 3: because again uh it's starting to get really muddy here um to me because first i've heard today from

[1:14:12] Voice 3: a member of executive committee that was about staff and then i've heard from um the mover of

[1:14:19] Voice 3: this motion that it was about a trustee um so point

[1:14:23] Voice 6: of order thank

[1:14:26] Trustee Luckham: you trustee harris you have

[1:14:28] Trustee Luckham: have a point of order.

[1:14:28] Voice 6: Sorry, we keep talking about the original motion

[1:14:31] Voice 6: instead of the amendment. I'd like us to get back up to the original motion if we could pass

[1:14:36] Voice 6: the amendments so we can actually have a coherent conversation about

[1:14:40] Voice 6: the motion itself then.

[1:14:43] Voice 3: Thank you. Thank you. I was talking about

[1:14:45] Voice 3: the amendment.

[1:14:46] Trustee Luckham: Sorry, Trustee Morrison, I agree with you.

[1:14:49] Trustee Luckham: And those of you online are disadvantaged

[1:14:53] Trustee Luckham: because you haven't seen the yellow piece of paper which says that procedural

[1:14:57] Trustee Luckham: procedural irregularities which is what a point of order is called for is any breach of the

[1:15:02] Trustee Luckham: relevance or repetition rules and this is about relevance we are talking about an amendment to

[1:15:14] Trustee Luckham: the motion that tried to be firm about that it's about the amendment we can speak to the motion

[1:15:20] Trustee Luckham: when we finished amending or not and so i'm going to ask are there speakers that wish to speak to

[1:15:27] Trustee Luckham: I was speaking

[1:15:28] Voice 3: about the amendment. I was speaking about the amendment. I don't understand. I'm very confused here.

[1:15:34] Voice 3: If

[1:15:35] Trustee Luckham: you can be specific then, please go ahead.

[1:15:39] Voice 3: Well, now, honestly, I'm starting to feel unsafe. I've been muted numerous times. I was speaking about the amendment.

[1:15:45] Voice 3: I feel astonished at what's happening here. I'm sorry. I'm very sorry. I'm going to back out from this right now. This isn't right. Thank you.

[1:15:57] Voice 31: Trustee Evans.

[1:15:58] Voice 31: Speaking

[1:16:01] Voice 10: to the amendment, which is changing it from this topic to the September meeting conduct,

[1:16:06] Voice 10: I'd like to clarify that the item on the agenda at 12.2.2 is the code of conduct discussion that

[1:16:14] Voice 10: was deferred from the September meeting. This motion and the wording, the September meeting

[1:16:19] Voice 10: conduct, is revolving around the discussion about the conduct at that specific meeting.

[1:16:25] Voice 10: And the reason why it's up there is because we're 20 minutes past when we need to stop this

[1:16:30] Voice 10: discussion so i think this is this discussion is carrying on i'd like to finish it

[1:16:35] Voice 31: trustee bernardo

[1:16:36] Voice 31: thank

[1:16:40] Voice 12: you um i'm speaking to the amendment here um to change this to refer to the september meeting

[1:16:47] Voice 12: and i will oppose that i don't think it's appropriate trustee evans is correct

[1:16:55] Voice 12: that having um a more general code of conduct discussion or conduct discussion

[1:17:02] Voice 12: to address how trustees supposedly need to act better

[1:17:06] Voice 12: because of how some behaved in September.

[1:17:10] Voice 12: That general conversation can't really take place

[1:17:13] Voice 12: unless we refer to what happened in September.

[1:17:17] Voice 12: But that means discussing the specifics of it.

[1:17:21] Voice 12: So whatever meeting we have,

[1:17:24] Voice 12: committee of the whole, committee of the whole that's in camera,

[1:17:28] Voice 12: It seems to me that it would necessarily have to be in camera because it becomes unintelligible unless we discuss the specifics.

[1:17:37] Voice 12: The dilemma we have, which is, as Trustee Evans and Trustee Maybelline and others have pointed out, which is we ought not to have any discussion at all about the specifics.

[1:17:46] Voice 12: So we're trapped in kind of a chicken and egg issue with respect to having a substantive discussion about behaviors at the last meeting because they are now in the throes of this process where we should be respecting due process.

[1:18:03] Voice 12: If we have a debate or discussion at all, it really can't be about trustee conduct at the last meeting.

[1:18:10] Voice 12: That will have to take place through the dispute resolution process whenever that happens.

[1:18:15] Voice 12: In the interim, it seems to me that the one thing we can discuss is the way the executive committee had handled this in the first place.

[1:18:22] Voice 12: The reason this whole thing is blown up is because, to be blunt, executive committee members.

[1:18:29] Voice 12: So,

[1:18:30] Trustee Luckham: Trustee Bernardo, is this on the amendment?

[1:18:32] Voice 12: Yes, it is.

[1:18:33] Voice 12: I

[1:18:34] Trustee Luckham: don't see the relevance.

[1:18:35] Voice 12: I'm arguing against the amendment because we cannot be referring to the specifics of the September meeting.

[1:18:43] Voice 12: Thank you.

[1:18:44] Voice 12: And the point I'm making is what we can discuss is the conduct of the Executive Committee in making public statements that prejudge the outcome of the dispute resolution process.

[1:18:54] Voice 12: That's separate from complaints.

[1:18:56] Voice 12: That's got to do with our procedural approach and how we should improve it and not make the same mistake again in the future.

[1:19:04] Voice 12: Thank you.

[1:19:06] Voice 12: Trustee Borkwick.

[1:19:10] Voice 37: Thank you, Trustee Borkwick.

[1:19:12] Trustee Luckham: That's it.

[1:19:13] Trustee Luckham: I'm going to call the vote on the amendment.

[1:19:17] Trustee Luckham: I'll give you a moment to reflect.

[1:19:20] Trustee Luckham: All those in favor of the amendment that you see up on the screen,

[1:19:36] Voice 28: please

[1:19:37] Trustee Luckham: lower your hands.

[1:19:39] Trustee Luckham: And all those opposed, please raise your hands.

[1:19:48] Voice 17: I, 11 opposed, is abstain.

[1:19:53] Voice 17: The motion fails.

[1:19:56] Trustee Luckham: All right.

[1:19:57] Trustee Luckham: So the motion fails.

[1:19:58] Trustee Luckham: So that we're doing.

[1:19:59] Voice 42: Sorry, it passes.

[1:20:01] Trustee Luckham: My fault.

[1:20:02] Trustee Luckham: It passes.

[1:20:03] Trustee Luckham: I was surprised.

[1:20:04] Trustee Luckham: I was

[1:20:04] Trustee Luckham: prepared to trust you, David.

[1:20:06] Trustee Luckham: Thank you.

[1:20:07] Trustee Luckham: Yeah.

[1:20:07] Trustee Luckham: No.

[1:20:08] Trustee Luckham: Okay.

[1:20:09] Trustee Luckham: Okay. So the motion carries. And so now we have an amended motion on the floor,

[1:20:14] Trustee Luckham: which is to direct this to the Committee of the Whole, as specified there. Is there any

[1:20:21] Trustee Luckham: further discussion that we need on the motion now on the floor? We've heard you in favor and

[1:20:26] Trustee Luckham: those against, and there's lots of good, valid arguments there, but I would like to call the

[1:20:31] Trustee Luckham: vote. So I'm turning to David Mott to the speaker's list.

[1:20:34] Voice 31: Trustee Lalone.

[1:20:35] Voice 31: I

[1:20:38] Voice 26: just wanted to speak briefly on this. Not to name any names, of course. The issue with the last Trust Council was Trust Council members behaving very poorly. And the other issue was that the rest of us didn't stop them or say anything or make any comments. So we're all complicit in what happened at the last Council meeting.

[1:21:01] Voice 31: Trustee Getty.

[1:21:02] Voice 31: I

[1:21:04] Voice 35: would repeat what Trustee Laroni just said

[1:21:07] Voice 35: and what Trustee Evans had said earlier

[1:21:09] Voice 35: with respect to I think we need to have

[1:21:13] Voice 35: this larger discussion.

[1:21:15] Voice 35: We can't do that now.

[1:21:17] Voice 35: I think that the Committee of the Whole

[1:21:18] Voice 35: would be a good forum.

[1:21:20] Voice 35: I think that having some restrictions around it

[1:21:22] Voice 35: in terms of closed and perhaps restricted closed,

[1:21:26] Voice 35: but keeping in mind that there's certain things

[1:21:29] Voice 35: that are confidential,

[1:21:30] Voice 35: certain things that are very sensitive,

[1:21:32] Voice 35: and if we're going to try and sort this out and seems to me that the biggest complaint is how

[1:21:39] Voice 35: trust council or executive handled it so that it came out in the media before we had a chance to

[1:21:45] Voice 35: discuss it i don't know if we're entitled to discuss all of the complaints that we're in

[1:21:49] Voice 35: because that confidential nature i would like to have more training in terms of points of order

[1:21:57] Voice 35: so that we could be more effective because I missed my memory is is frail and I wanted to

[1:22:05] Voice 35: go back and and look at the tapes because I'm memory is notoriously frail but I think that if

[1:22:13] Voice 35: we had understood some of the concerns and we've been more sensitive to some of the people that

[1:22:19] Voice 35: are our colleagues that are affected by this and how they might be upset and offended where

[1:22:26] Voice 35: My experience is that I've handled all sorts of weird and wonderful things and I have, you know, armadillo armor. So I'm not as sensitive as some people, but I think our curiosity and our wanting to be helpful has to be controlled and balanced with the confidentiality and the sensitive nature of some of the issues that came up.

[1:22:51] Voice 35: So I think, yes, we need more discussion.

[1:22:53] Voice 35: Yes, it could be in a committee of the whole.

[1:22:55] Voice 35: I don't want to, if it's coming from staff,

[1:22:59] Voice 35: I don't want to lay it on even thicker

[1:23:00] Voice 35: and be sensitive to that.

[1:23:03] Voice 35: If it's coming from other trustees,

[1:23:05] Voice 35: then I think that we also need to be sensitive to that

[1:23:07] Voice 35: and figure out how to handle that kind of a meeting.

[1:23:09] Voice 35: But I think that's where we have to go today.

[1:23:13] Voice 14: Trustee Borthwick.

[1:23:16] Voice 14: Sorry, Chair, you looked like you wanted to say something.

[1:23:19] Trustee Luckham: Well, just some advice.

[1:23:20] Trustee Luckham: Sure.

[1:23:21] Voice 14: With respect to

[1:23:21] Trustee Luckham: any committee of the whole,

[1:23:22] Trustee Luckham: the agenda is prepared by staff and vetted by executive committee and any matters that are

[1:23:27] Trustee Luckham: deemed to be in camera would be considered so at the time of the development of the agenda so you

[1:23:33] Trustee Luckham: can be sure that if there's in-camera items they would be dealt with appropriately in that and so

[1:23:38] Trustee Luckham: let's just continue um

[1:23:41] Voice 14: yeah i i i think i wish to speak in in favor of the the motion um i the

[1:23:47] Voice 14: there's some frustration just in terms of like how we're amending amendments in terms of that

[1:23:51] Voice 14: We're talking about proper process. I think it's good for us to do that

[1:23:55] Voice 14: throughout, nevertheless. I think there's a lot that's important

[1:23:59] Voice 14: to discuss. Clearly, we need to, I think, unless we have a potential or an

[1:24:03] Voice 14: opportunity to speak with one another, we don't have a chance to

[1:24:06] Voice 14: heal around this. That said, the complaint process

[1:24:11] Voice 14: does need to resolve through the proper channels.

[1:24:15] Voice 14: The question, I guess, and this will sort of hinge my

[1:24:17] Voice 14: my support or not for the motion in general is, is there a possibility for a general summary

[1:24:23] Voice 14: of problematic behavior that doesn't name names?

[1:24:27] Voice 14: I wonder just if that's going to potentially be helpful, but also maybe the EC could present

[1:24:33] Voice 14: or could prepare some summary of that.

[1:24:36] Voice 14: I don't know if that's possible without being identifying.

[1:24:39] Voice 14: I just, that's a question I have.

[1:24:41] Voice 14: And yeah, likewise, like Trustee Getty, I would, I think shoring up our knowledge and

[1:24:47] Voice 14: our preparedness to use points of order would be really helpful for all of us thank you i understand

[1:24:52] Trustee Luckham: that the ceo has some advice or the director former

[1:24:57] Voice 5: icao

[1:24:58] Trustee Luckham: um

[1:24:59] Voice 5: we do have a restricted in-camera

[1:25:01] Voice 5: session at this trust council meeting as always on thursday morning um that is the space where

[1:25:06] Voice 5: we can talk about labor relations matters um so we could talk generally in that space around what um

[1:25:12] Voice 5: safe workspace looks like and what it does not and hopefully provide a bit of context

[1:25:16] Voice 5: text. The complaints process under the standards of conduct policy is being followed in relation

[1:25:22] Voice 5: to the complaints that have been received. But staff and trustees had identified challenges

[1:25:27] Voice 5: with meeting conduct, even outside of the formal complaints that have been received.

[1:25:33] Voice 5: So I think that might be a good space for us to have some general conversation, as you suggest.

[1:25:41] Trustee Luckham: No more speakers on the motion. And so I'm going to call the vote on the motion. All those in favor?

[1:26:01] Trustee Luckham: And you got all the people online?

[1:26:02] Trustee Luckham: Yeah.

[1:26:02] Trustee Luckham: Okay, so please lower your hands.

[1:26:06] Trustee Luckham: All those opposed, please raise your hands.

[1:26:15] Trustee Luckham: All right, so nine opposed.

[1:26:16] Trustee Luckham: So that carries.

[1:26:18] Trustee Luckham: And therefore, we can look forward to this conversation at Committee of the Whole.

[1:26:23] Trustee Luckham: I'm going to, if this concludes this item, I'd like to move on our agenda.

[1:26:27] Trustee Luckham: And that will take us to Section 5.

[1:26:29] Trustee Luckham: on yeah section five and beginning on page 10 we have one two three four consent agenda items and

[1:26:40] Trustee Luckham: then we have a number of verbal reports starting at sorry we have three consent agenda items that

[1:26:47] Trustee Luckham: was a mistake there page break would have worked um and we have three consent agenda items and a

[1:26:54] Trustee Luckham: number of verbal reports so on the consent agenda items 5.11 5.12 5.13 is there anybody that wishes

[1:27:01] Trustee Luckham: to pull those from the consent agenda item to address them let's be back

[1:27:05] Trustee Luckham: trustee patrick 5.11

[1:27:10] Trustee Luckham: okay 5.11 we will pull that um is there any other that need to be removed uh christina evans

[1:27:20] Voice 10: 5.12.

[1:27:21] Trustee Luckham: 5.12.

[1:27:23] Trustee Luckham: Okay, thank you.

[1:27:26] Trustee Luckham: Anything else?

[1:27:27] Trustee Luckham: All right.

[1:27:28] Trustee Luckham: So then I'm going to take the resolution without meeting report we received for information by general consent.

[1:27:34] Trustee Luckham: And let's go to 5.11, draft September 2020 for Trust Council minutes.

[1:27:38] Trustee Luckham: Over to Trustee Patrick.

[1:27:41] Trustee Patrick: I had a couple of places.

[1:27:43] Trustee Patrick: On page 16, the two motions relating, or the two first motions, 66 and 67, that related to the request for review.

[1:27:51] Trustee Patrick: Is there a chance that we could put the actual tally of the votes in there?

[1:27:56] Trustee Patrick: Because the media is getting that wrong as well.

[1:27:58] Trustee Patrick: The first vote was 22 to 3.

[1:28:01] Trustee Patrick: I think that's important because the second vote is what's getting broadcast through the media.

[1:28:07] Trustee Patrick: So I think you can't go look at the recording.

[1:28:10] Trustee Patrick: I think having those votes in there would make that better.

[1:28:15] Trustee Patrick: Then I have a second item.

[1:28:17] Trustee Luckham: I'd look for staff advice on amending the minutes in this way.

[1:28:27] Voice 42: Yeah, thanks.

[1:28:28] Voice 42: We don't normally record the votes in the minutes,

[1:28:31] Voice 42: but you can certainly make that amendment as a minutes for this particular purpose.

[1:28:37] Trustee Luckham: So then if there's general consent on that, then we can certainly do that.

[1:28:45] Trustee Luckham: Other speakers?

[1:28:48] Voice 6: Just as a point of information for the Trust Council, David,

[1:28:51] Voice 6: David, can you tell us how in the moment, if we want the vote?

[1:28:56] Voice 6: Point of

[1:28:57] Voice 3: order. I don't see the relevance.

[1:29:04] Trustee Luckham: I'm sorry, Trustee Harris. I'm not sure of the relevance.

[1:29:09] Trustee Luckham: The relevance is about recording the votes.

[1:29:14] Trustee Luckham: But I understand perhaps that question could come afterwards, but that would be helpful information.

[1:29:23] Trustee Luckham: Let's answer that question. I think it is relevant.

[1:29:30] Trustee Luckham: Yeah. So, well, a point of order, I have to rule on the point of order. I'm not going to, I think that it is relevant. And so I'm going to go back to you as the speaker.

[1:29:40] Voice 6: Thank you. Could you just help us to understand, given the challenges that we've had with points of order and with other process issues, how is it that we record or request recording of votes during the meeting?

[1:29:57] Voice 42: Right. Thank you.

[1:30:00] Voice 42: The Trust Council by-law doesn't provide any provision for a request to record the votes.

[1:30:05] Voice 42: It does allow you to have your vote recorded.

[1:30:09] Voice 42: So if you wanted to vote against, you could say, I'd like to have my vote recorded as against.

[1:30:15] Voice 42: So what we'd be looking at is rubbish rules, which would be really to ask the chair to do a roll call of the votes so that we count the votes.

[1:30:26] Voice 42: And then those counted votes would be recorded under that.

[1:30:31] Voice 42: Just to come into, you know, the meeting procedure bylaw is your bylaw.

[1:30:36] Voice 42: So if you're identifying things that are not working, that's something we can look at but

[1:30:41] Voice 42: need some direction for that.

[1:30:44] Trustee Luckham: So I think that answers the questions.

[1:30:46] Trustee Luckham: So on the on the minutes from September 2024, are there any further changes, and I'll take

[1:30:52] Trustee Luckham: it by general consent that they'd be changed to record the votes on the particular motions

[1:30:56] Trustee Luckham: identified by the speaker.

[1:30:59] Trustee Luckham: You have another change.

[1:31:00] Trustee Luckham: Go ahead, Trustee Patrick.

[1:31:01] Trustee Luckham: On

[1:31:02] Trustee Patrick: 921, the second bullet says the draft policy generally meets the regional planning committee's understanding of the ombudsman's recommendations. I spoke with Vice Chair Bothrick, and the committee had not made that recommendation because there was no accounting of that report. So that bullet should be removed.

[1:31:24] Trustee Patrick: That should be what?

[1:31:25] Trustee Patrick: Removed.

[1:31:26] Trustee Patrick: The word?

[1:31:26] Trustee Patrick: The bullet, the entire bullet.

[1:31:28] Trustee Patrick: Okay, okay.

[1:31:29] Trustee Patrick: The second bullet in 9-2-1.

[1:31:32] Trustee Luckham: So is there any opposition to that from the chair of the RPC?

[1:31:38] Trustee Luckham: I think it's probably reasonable.

[1:31:39] Trustee Luckham: So I just want to turn to staff to ask that you have both of those amendments.

[1:31:45] Trustee Luckham: That's clear.

[1:31:46] Trustee Luckham: Okay.

[1:31:46] Trustee Luckham: So then I'm going to take it then that the draft minutes of 2024 Trust Council meeting be amended as spoken to.

[1:31:54] Trustee Luckham: And with that, I would ask that they be adopted by general consent as amended.

[1:32:04] Trustee Luckham: On the minutes, go ahead.

[1:32:09] Voice 2: It's just a matter of timing, but given what's been happening, I think it's probably relevant.

[1:32:17] Voice 2: In regard to closed meeting on page 22, Trustees Campbell and Middleton left the meeting at 11.15.

[1:32:23] Voice 2: That's true, but the meeting did not reconvene at 11.15.

[1:32:27] Voice 2: and i think the closed meeting and camera continued for at least another hour after our departure we

[1:32:36] Trustee Luckham: will uh check that and confirm that accordingly so thank you for that so i'll take it by general

[1:32:42] Trustee Luckham: consent that the minutes uh the the time stamps will be uh reviewed okay thank you so if that's

[1:32:51] Trustee Luckham: all right i'm going to move on from that and go to 5.1.2 which was asked to be uh spoken to by uh

[1:32:57] Trustee Luckham: Trustee Evans.

[1:33:02] Voice 39: Oh, pardon me.

[1:33:07] Voice 29: Do we

[1:33:14] Trustee Luckham: have the ability? We don't

[1:33:16] Trustee Luckham: record those. We can correct that. We'll take it at face

[1:33:24] Trustee Luckham: value that you were in the meeting. That's perfectly

[1:33:26] Trustee Luckham: reasonable. We'll correct that also. And in fact, the in-camera

[1:33:32] Trustee Luckham: meeting minutes may record that. Actually, the detail may be in

[1:33:36] Trustee Luckham: there, but let's just see how that unfolds. Are there any

[1:33:39] Trustee Luckham: Any other speakers on the consent agenda items?

[1:33:43] Trustee Luckham: Oh no, sorry, interrupted.

[1:33:46] Trustee Luckham: 5.1.2, Trustee Evans.

[1:33:49] Voice 10: Thanks.

[1:33:49] Voice 10: I just have a question for staff or the executive.

[1:33:55] Voice 10: The way that we do the follow-up action report,

[1:33:58] Voice 10: they're all broken down by individuals.

[1:34:02] Voice 10: And there's a lot of repetition

[1:34:04] Voice 10: in the follow-up action report.

[1:34:06] Voice 10: When I come to look at this

[1:34:07] Voice 10: and I read through each of this,

[1:34:09] Voice 10: there's these items get repeated depending on the person that they're assigned to once they

[1:34:17] Voice 10: come to the next person so it's very difficult because i have to keep flipping back and forth

[1:34:20] Voice 10: to figure out is this a duplicate is this new can we get a consolidated fuel so we just have

[1:34:27] Voice 10: one list of for us to review i understand the importance of these being split out for the

[1:34:33] Voice 10: individuals for that for their own reference but when it comes to us at trust council can we just

[1:34:38] Voice 10: have a consolidated feel it might make it so much easier to understand where there's perhaps

[1:34:43] Voice 10: duplications um and speaking of on page 28 and 29 no is it no hold on i have to find my page sorry

[1:34:56] Voice 10: uh page 32 33 items one and item six look like they're very much the same thing but it's hard

[1:35:05] Voice 10: for me to tell and i'm not sure if they are or not so two kind of questions there

[1:35:17] Trustee Luckham: can we have

[1:35:18] Trustee Luckham: a response from staff on the fall fraction list uh report generally and the question specifically

[1:35:25] Voice 5: uh happy to share so the follow-up action list is developed um on an internal application at

[1:35:31] Voice 5: islands trust and so we can make amendments to that app to change the format of it to suit

[1:35:36] Voice 5: council's needs we have identified this as an issue in the past there was a move to only have

[1:35:42] Voice 5: the item appear in the first named staff person that the work is assigned to the other option is

[1:35:48] Voice 5: to simply list one staff responsible for each follow-up action list item but certainly if

[1:35:55] Voice 5: council wants to see a consolidated list not broken down by staff person we can make an

[1:35:58] Voice 5: amendment to the app to do that does

[1:36:04] Trustee Luckham: that answer the questions you have a follow-up or the first

[1:36:08] Trustee Luckham: one not the second one for the two items you want to rephrase the question for no

[1:36:14] Trustee Luckham: okay

[1:36:16] Voice 39: director

[1:36:19] Trustee Luckham: cermak on

[1:36:24] Voice 10: page 32 and 33 items one and item six they seem to be saying something

[1:36:29] Voice 10: very similar i'm wondering if this is a duplication of work different

[1:37:03] Voice 28: they are very

[1:37:07] Voice 27: similar but they're different resolutions from different meetings so but if you would like we

[1:37:11] Voice 27: We can condense them in to make it easier as you present.

[1:37:18] Trustee Luckham: Okay.

[1:37:19] Trustee Luckham: So on the follow-up action report.

[1:37:24] Voice 31: Trustee Yates.

[1:37:27] Voice 19: Thank you.

[1:37:29] Voice 19: On page two of the follow-up action report, page 29 of the agenda,

[1:37:35] Voice 19: this would be a question for Directors Marler or Zermak.

[1:37:40] Voice 19: number five staff to explore options for including an integrated spatial planning approach

[1:37:46] Voice 19: within the strategic planning process and it's in progress that's great um but it says zero percent

[1:37:54] Voice 19: so i'm wondering if we have something a little more up to date than that

[1:37:58] Voice 19: through

[1:38:06] Voice 27: the chair i don't have anything further to update on that i'm sorry

[1:38:08] Voice 27: trustee elliott

[1:38:11] Trustee Luckham: uh oh sorry david myler do you want to speak to that uh

[1:38:17] Voice 42: just quickly the in

[1:38:18] Voice 42: in progress is because there isn't a lower level that we can use so keep it that way until we can

[1:38:25] Voice 42: update the app right

[1:38:27] Voice 1: okay

[1:38:29] Voice 42: uh

[1:38:30] Voice 32: thank you just a question page 28 um i think to you director

[1:38:34] Voice 32: marler number two researching the possibility of self-insurance uh i guess i just wanted to

[1:38:40] Voice 32: ask trust council if this is still um something we want to explore this is something that i think

[1:38:47] Voice 32: we came into council before we got on with miavc um i'm in the mode of removing things from the

[1:38:55] Voice 32: fuel if they're not useful anymore because otherwise we have action staff to do it so if

[1:39:00] Voice 32: that's if it still passes this trust council that means we are asking staff to research the

[1:39:04] Voice 32: possibility of self-insurance do you want to maybe remove that from the list i

[1:39:23] Voice 6: cannot for the life of

[1:39:25] Voice 6: me recall the entire conversation that put that on the agenda so i would want to know more about

[1:39:29] Voice 6: it before we take it off right

[1:39:31] Voice 31: right so director um

[1:39:36] Voice 5: sure i can provide a little bit of the

[1:39:39] Voice 5: background context so we were identifying that our insurance costs were on the rise the insurance

[1:39:44] Voice 5: market has been hardening for many many years now and we were feeling the pain of that um there was

[1:39:51] Voice 5: an exercise to examine alternate insurers at islands trust and so one of the insurers we

[1:39:56] Voice 5: we were looking at was the MIABC. Previously, we were not allowed to obtain our insurance

[1:40:03] Voice 5: through MIABC. They've now expanded their membership. And so we've been included in

[1:40:08] Voice 5: part of that conversation. Of course, one of the options was MIABC, but the other option

[1:40:12] Voice 5: was the self-insurance route. At the time, I did have some conversations with our insurance broker

[1:40:19] Voice 5: at the time to see if they had any resources for us to explore self-insurance. And at that time,

[1:40:25] Voice 5: anyway there was some uh grant opportunities that were available and so although we decided to

[1:40:30] Voice 5: move forward with um maabc this remained on the list thinking well we could do the examination

[1:40:35] Voice 5: of self-insurance to see if it even made sense for us um even you know maybe as a better option

[1:40:41] Voice 5: outside of maabc um it might be now that trust council doesn't want to undertake that exercise

[1:40:47] Voice 5: certainly our experience with maabc so far has been good the level of service that we receive

[1:40:53] Voice 5: from them is top-notch and the expertise that they have at that organization is serving us

[1:40:59] Voice 5: really really well if you move to a self-insurance model of course you lose that um so of course it's

[1:41:06] Voice 5: up to this council if you'd like us to continue exploring that or if you'd like us to direct our

[1:41:09] Voice 5: time elsewhere if you want to remove it off the follow-up action list we'd look for a resolution

[1:41:13] Voice 5: to do so yeah

[1:41:19] Voice 42: i just want to add to that um i could um obviously provide a report back um on

[1:41:25] Voice 42: on MIBC and in response to this FUL item to give you a little bit more information

[1:41:30] Voice 42: to help you decide whether or not you want to continue with looking at self-insurance.

[1:41:36] Voice 42: I

[1:41:39] Voice 31: find

[1:41:45] Voice 9: these reports and the repetitive nature and the fact that things that are no longer

[1:41:50] Voice 9: relevant, et cetera, lurking about very, very frustrating. I would suggest that we devote

[1:41:56] Voice 9: about an hour or whatever it takes for a committee of the whole or the next trust council to really

[1:42:03] Voice 9: weed through and clean it up and i think you know one thing would be send us all a spreadsheet with

[1:42:10] Voice 9: the category communication specialist director legislative services in another column so that

[1:42:18] Voice 9: we can sort filter consider the repetitiveness and we can't actually go through it other than

[1:42:24] Voice 9: as trust council because as has been pointed out they came from different places and different

[1:42:31] Voice 9: discussions so everybody needs to um come together to do a big cleanup on it so you know i'm prepared

[1:42:39] Voice 9: to make a motion that we schedule some time as trust council to clean up this activity actions

[1:42:46] Voice 9: list or whatever it's called i can't even remember now and because it's really uh you know it's not

[1:42:52] Voice 9: not very helpful when you go through and you're puzzled over repetitiveness and the status being

[1:42:58] Voice 9: in progress etc etc so I'm prepared to make that motion. If

[1:43:11] Trustee Luckham: you have a motion that you've submitted

[1:43:13] Trustee Luckham: to staff and would like to advance that please do so.

[1:43:17] Voice 9: I haven't submitted it to staff Peter I think

[1:43:20] Voice 9: it's a little bit of a stretch to have submitted it by email while I was talking about it but I'm

[1:43:27] Voice 9: prepared to do that. I can do it verbally or I can submit it to staff if you're prepared to wait.

[1:43:40] Trustee Luckham: It is certainly a best practice that if you're considering asking a question which is going to

[1:43:47] Trustee Luckham: require some work that you advance a motion to staff to help trust counsel. So I've said that.

[1:43:55] Trustee Luckham: So if you speak slowly and staff were able to record it on the screen,

[1:44:01] Trustee Luckham: except it's admissible, but I think I want to say from this moment onwards, if you're considering

[1:44:09] Trustee Luckham: advancing a motion, please make an effort to get it to staff as best as possible. Just saves us

[1:44:17] Trustee Luckham: time. So can you repeat the motion, Trustee Boland?

[1:44:24] Voice 9: That time is scheduled at the next

[1:44:27] Voice 9: trust council or committee of the whole meeting for all trustees to participate in a cleanup of

[1:44:35] Voice 9: the trust council follow-up action list so

[1:44:49] Trustee Luckham: i'm just going to pause while that's on the screen

[1:44:55] Trustee Luckham: yeah before it's seconded go ahead so

[1:45:02] Voice 32: just a suggestion before it's seconded um could you

[1:45:05] Voice 32: maybe change it to at a future trust council or committee of the whole meeting um the next trust

[1:45:10] Voice 32: council meeting we're going to be debating the budget there just may not be room so just um

[1:45:15] Voice 32: giving us the flexibility to fit it into a future trust council meeting would be great

[1:45:21] Voice 32: sure that's fine so

[1:45:28] Trustee Luckham: if you don't mind before it's seconded um it's hard to read minds about

[1:45:33] Trustee Luckham: what people want and it's actually particularly hard for staff to read the minds of council

[1:45:38] Trustee Luckham: about what they want and in this particular case it strikes me that if committee of the whole is

[1:45:44] Trustee Luckham: going to have a discussion about something that they might like to have some information to be

[1:45:48] Trustee Luckham: prepared to have that discussion and it's your choice but perhaps you might ask staff for

[1:45:59] Trustee Luckham: options on amendments to the follow-up action list and indeed have that conversation at

[1:46:06] Trustee Luckham: Committee of the Whole. That's what we do at LTCs on our projects list. We ask staff for

[1:46:12] Trustee Luckham: what's relevant. Should we be continuing with this thing? But this is your choice. It could

[1:46:18] Trustee Luckham: be a wide-ranging conversation of which some of the answers may be obvious to staff.

[1:46:23] Trustee Luckham: I think we've

[1:46:25] Voice 9: had this discussion before, Peter, and every time somebody says,

[1:46:29] Voice 9: why is that still there um you know it dissolves into you know all the people who are relevant

[1:46:36] Voice 9: aren't here and we would need a motion and it's not quite we're not quite clear i think we all

[1:46:42] Voice 9: staff and trustees have to apply themselves together i would expect that staff would prepare

[1:46:48] Voice 9: you know a list that we could use to inform ourselves before the discussion i don't think

[1:46:55] Voice 9: that that would be very difficult and it would be very very helpful so

[1:47:00] Trustee Luckham: i'm just saying that the

[1:47:01] Trustee Luckham: motion should indicate that because okay

[1:47:03] Voice 9: if you think that's needed i do find it a little

[1:47:06] Voice 9: frustration that motions are needed to this degree to do commonsensical things but okay

[1:47:13] Voice 9: um the trust council request time is scheduled blah blah blah for all trustees to participate

[1:47:19] Voice 9: for all staff and trustees to participate in the cleanup

[1:47:24] Voice 9: and that appropriate information is provided

[1:47:37] Voice 9: in an easy to use format in advance.

[1:47:48] Voice 9: Thank you.

[1:47:49] Trustee Luckham: Thank you for playing with me on that.

[1:47:52] Trustee Luckham: So I'll ask if there's a seconder for this motion

[1:47:57] Trustee Luckham: and then noting a few people have left the room

[1:47:59] Trustee Luckham: I hope that's recorded. Is there a seconder for the motion? Okay, Trustee Bernardo is seconded

[1:48:07] Trustee Luckham: to the motion. Do you wish to speak further to the motion, Trustee Boland?

[1:48:12] Voice 9: No, I don't. Thank you.

[1:48:14] Trustee Luckham: Are there any speakers on the motion? Trustee Fast.

[1:48:24] Voice 34: Thank you. I'll be voting against this motion

[1:48:27] Voice 34: because what it does is puts all of the decisions that we've made and the work that we've asked

[1:48:35] Voice 34: staff to do in the wording of the motion it looks like to me that we're going to

[1:48:41] Voice 34: ask all staff and trustees to participate in an exercise of eliminating

[1:48:48] Voice 34: work from our follow-up action list which are previous decisions so this

[1:48:54] Voice 34: seems to me not to be a good process if this was confined to one topic then I

[1:49:03] Voice 34: would consider it differently but this is a very broad um uh open uh invitation uh to remove all

[1:49:15] Voice 34: kinds of things and uh and i don't think that's a good process for us thank you so may i respond

[1:49:23] Trustee Luckham: speakers on the motion okay i think that each individual can speak what their own truth on

[1:49:34] Trustee Luckham: on a topic and that's their truth.

[1:49:39] Trustee Luckham: Trustee, so I'm leading this list of David Vaughan.

[1:49:42] Voice 12: Trustee Bernardo.

[1:49:43] Voice 12: I support the motion

[1:49:44] Voice 12: because I think it's just actually housekeeping.

[1:49:47] Voice 12: I appreciate where Trustee Fast is coming from,

[1:49:49] Voice 12: but I don't think Fast.

[1:49:52] Voice 12: Sorry, Fast, that's what I said.

[1:49:54] Trustee Luckham: Oh, I'm sorry, I mistook that.

[1:49:57] Voice 12: Anything

[1:49:57] Trustee Luckham: else to add?

[1:49:58] Trustee Luckham: Hard of hearing, what can I say?

[1:49:59] Voice 12: Yeah, me too.

[1:50:03] Voice 12: Where was I?

[1:50:04] Voice 12: Right. I appreciate where trustee fast is coming from in that we wouldn't want something like this to be used as some kind of purging device to sweep away serious work.

[1:50:18] Voice 12: I read it differently. My understanding of it is like it's housekeeping to clear out, frankly, junk that nobody actually wants to do.

[1:50:26] Voice 12: if there is an item that somebody thinks is junk and wants to get rid of it i would think at a

[1:50:32] Voice 12: meeting like this that's proposed there would be plenty of resistance to it and it would become

[1:50:38] Voice 12: very clear right away there's no support for that let's just move on and get rid of say the five

[1:50:43] Voice 12: year old thing that everybody forgot about and nobody really understands its relevance i think

[1:50:48] Voice 12: that's what the purpose of this is so that's why i'm supporting it okay trustee i'll be voting

[1:50:55] Voice 19: voting against the motion because the questions I have about the follow-up action report have

[1:51:00] Voice 19: already been clearly answered by staff. Thank you.

[1:51:06] Voice 31: Anybody else? So back to Trustee Boland.

[1:51:13] Voice 39: Trustee Boland,

[1:51:14] Trustee Luckham: you wish to speak to the motion?

[1:51:18] Voice 9: I would be happy to amend it to appropriate staff and to participate in a consolidation

[1:51:25] Voice 9: if that would help with the issue, but I am in doubt as to whether it would. This was

[1:51:32] Voice 9: was intended to be purely housekeeping to make it easier and to make it clearer what exactly we have

[1:51:40] Voice 9: asked staff to do and what's sort of lingering around that nobody will ever get to so okay I

[1:51:48] Voice 9: just think we should vote and leave it at that thank you yeah

[1:51:53] Trustee Luckham: I think the motion is adequate

[1:51:56] Trustee Luckham: staff have heard the discussion and the conversation and the lead up to it I think

[1:52:01] Trustee Luckham: I think we could just vote on this motion.

[1:52:05] Trustee Luckham: Okay, if you're ready to vote,

[1:52:06] Trustee Luckham: I'm gonna call the question, all those in favor.

[1:52:11] Voice 3: I had a question, I'm sorry.

[1:52:13] Trustee Luckham: I'm sorry, I-

[1:52:15] Trustee Luckham: He came up .

[1:52:18] Trustee Luckham: So please raise your hand in plenty of time

[1:52:21] Trustee Luckham: for us to advance the work here.

[1:52:24] Voice 3: I'm sorry, I did, I had it up for about a minute.

[1:52:27] Voice 3: I had it up for about a minute.

[1:52:28] Voice 3: I'm sorry if you didn't see it, I apologize.

[1:52:30] Trustee Luckham: Well, I'm not watching actually.

[1:52:31] Trustee Luckham: So, and Trustee Boland, your hand is still up, so you could lower your hand.

[1:52:37] Trustee Luckham: And so, Trustee Harris, the final speaker.

[1:52:41] Trustee Luckham: Go ahead.

[1:52:41] Voice 3: Thank you.

[1:52:43] Voice 3: Honestly, I swore I've heard staff speak about this kind of thing and said it would be useful.

[1:52:51] Voice 3: It possibly could have been at the LTC level.

[1:52:54] Voice 3: There's been so much that has gone on, clearly, in this last two years working as a trustee.

[1:52:59] Voice 3: I would love to hear from some staff and the appropriate staff on this, what they think about how cleaning up of the follow-up action lists would help them, if possible.

[1:53:10] Voice 3: Thank you.

[1:53:10] Voice 3: That would help me determine my vote one way or the other.

[1:53:17] Trustee Luckham: Okay.

[1:53:18] Trustee Luckham: I get called a question.

[1:53:22] Trustee Luckham: Short and simple, the staff see the utility of this exercise.

[1:53:30] Trustee Luckham: Who would like to speak to that?

[1:53:35] Voice 29: Um, oh, this is where we can clearly be able to meet when we

[1:53:54] Voice 29: can't

[1:53:56] Voice 29: follow up action with those

[1:53:57] Voice 29: expectations that is being looked at by each meeting. And

[1:54:05] Voice 29: if there are pieces that are

[1:54:35] Voice 29: Okay, thank you.

[1:54:42] Trustee Luckham: that was useful. Thank you very much. And I do now want to call the question. All those in favor

[1:54:48] Trustee Luckham: of the motion on the screen?

[1:54:56] Voice 31: He did, but we said last week.

[1:55:01] Trustee Luckham: Speakers, I apologize. I'm calling the question. All those in favor?

[1:55:15] Voice 42: Eight in favor. Please

[1:55:17] Trustee Luckham: lower your hands. All those opposed? Please raise your hand.

[1:55:33] Voice 28: So,

[1:55:34] Voice 37: that fails. Thank you.

[1:55:41] Trustee Luckham: We are scheduled for a break at 3.30. We've got sufficient time to do

[1:55:47] Trustee Luckham: some of the reporting out in the next section. We still

[1:55:53] Voice 31: have three speakers from the previous.

[1:55:55] Trustee Luckham: On what question? Oh,

[1:56:01] Voice 28: I see. Okay.

[1:56:01] Trustee Luckham: So, we're now back to questions of clarity on the follow-up

[1:56:06] Trustee Luckham: action, Lester. And over to you, David Maag.

[1:56:10] Voice 31: Trustee Borthwick.

[1:56:13] Voice 14: Yeah, I was, and this is sort of

[1:56:16] Voice 14: carrying on from the previous discussion. To some degree, I was satisfied

[1:56:20] Voice 14: with Director Maag's

[1:56:24] Voice 14: sort of assessment of this being possibly a redundant

[1:56:28] Voice 14: question on the Director of Legislative Services. So I have sent in

[1:56:32] Voice 14: a motion that I now don't have in front of me because I'm a fool.

[1:56:39] Voice 14: on the screen uh yes so i would like to uh i move the trust council remove item two from

[1:56:45] Voice 14: the director of legislative services section of follow-up action list all

[1:56:50] Trustee Luckham: right so that's

[1:56:51] Trustee Luckham: moved and i see a seconder and trustee fast you wish to speak to the motion you did

[1:57:02] Trustee Luckham: more directly on the microphone i'm not sure why the volume's not good

[1:57:11] Trustee Luckham: It's got nothing to do with my microphone. Just speak loudly.

[1:57:30] Voice 28: Can anybody hear that online? No.

[1:57:43] Trustee Luckham: Use another microphone.

[1:57:49] Voice 14: Check, check. Okay. Well, that works. All right. Sorry, Aaron. I really appreciate the desire to

[1:57:58] Voice 14: clean up the follow-up action list. I think that's really a good thing to be doing. I also think that

[1:58:02] Voice 14: we can go through this follow-up action list as we approach each meeting. And if you notice

[1:58:07] Voice 14: something that you think shouldn't be there, let's bring it up as when we go. I would really

[1:58:11] Voice 14: not want to have a separate section. We've already had that motion. But yeah, that's all I'm bringing

[1:58:15] Voice 14: up.

[1:58:16] Trustee Luckham: Thank you. Any discussion on the motion that's on the screen? Just that I'm in support

[1:58:25] Voice 34: to the motion too and i see several references to insurance in our agenda including uh on page 282

[1:58:32] Voice 34: we're using it we've been uh insured by um municipal insurance association of bc for a year

[1:58:40] Voice 34: and uh i remember the only other organization i've known that has self-insured was metro vancouver

[1:58:45] Voice 34: regional district and they're very big they

[1:58:49] Voice 31: could do it just yeah thanks

[1:58:53] Voice 10: i was just going to remind

[1:58:55] Voice 10: remind people of the conversation that got us here um and most of the points have already been raised

[1:59:00] Voice 10: um with regards to self-insurance and i think i would ask staff before removing this if the work

[1:59:06] Voice 10: has been started and how much more work is required because if it's if it has been started

[1:59:11] Voice 10: and if it's not too much more than keep it on if it's not being started then i would support taking

[1:59:16] Voice 10: it off uh

[1:59:19] Voice 42: yeah no work has been started on this brilliant

[1:59:23] Voice 37: any further i'll call the vote all those

[1:59:27] Voice 37: in favor look at that please

[1:59:34] Trustee Luckham: lower your hands lowering your hands any opposed trustee harris

[1:59:45] Trustee Luckham: all right so that carries um if i can are we ready to continue no we have one more

[1:59:53] Trustee Luckham: I will

[1:59:54] Voice 6: stay Morrison, but Trustee Borthwick did a better job.

[2:00:00] Voice 6: thank you oh

[2:00:00] Voice 31: perfect trustee graham no oh

[2:00:07] Trustee Luckham: with

[2:00:08] Voice 44: withdraw thank you all

[2:00:10] Trustee Luckham: right let's assume trustee

[2:00:12] Trustee Luckham: borthwick's done a brilliant job there thank you

[2:00:14] Voice 31: oh sam yeah yeah

[2:00:17] Voice 31: i

[2:00:19] Voice 43: just wanted just uh for the

[2:00:21] Voice 43: chair to be aware of the time i know we have our um our delegations at uh 3 45 and we're quite a

[2:00:29] Voice 43: a bit behind time right now and just be aware that probably they're coming, whether they're

[2:00:35] Voice 43: catching a six o'clock ferry or something. So it'll be, we might just have to shuffle around

[2:00:41] Voice 43: the round table or something like that. So our delegations can catch their ferries.

[2:00:47] Voice 43: Painfully

[2:00:47] Trustee Luckham: aware. Thank you. Indeed, I will be flexing that. We will be going to our break at

[2:00:53] Trustee Luckham: the call time and returning to delegations following the break and we'll pick up the rest

[2:00:58] Trustee Luckham: of the agenda as we go but absolutely but thank you for um raising that appreciate that i'm not

[2:01:04] Trustee Luckham: the only one watching the time that's great uh this brings us to if i'm not mistaken the next

[2:01:11] Trustee Luckham: item on our agenda which is the uh look the committee reports and um 5.1.4 is actually

[2:01:20] Trustee Luckham: all of the local trust committee reports and uh just to give everybody a snapshot of what's going

[2:01:27] Trustee Luckham: going on in the islands.

[2:01:28] Trustee Luckham: There's not really anybody to speak to it.

[2:01:30] Trustee Luckham: And I'm not gonna ask each of you to speak

[2:01:32] Trustee Luckham: to each of your reports,

[2:01:33] Trustee Luckham: because that would consume a fair amount of time.

[2:01:37] Trustee Luckham: But it's there for receipt of information.

[2:01:40] Trustee Luckham: And if there's anything glaringly wrong with it,

[2:01:43] Trustee Luckham: I would recommend you raise it with staff

[2:01:45] Trustee Luckham: and have that corrected.

[2:01:48] Trustee Luckham: So is there any other remarks associated

[2:01:50] Trustee Luckham: with the LTC top priorities chart?

[2:01:58] Trustee Luckham: Okay. And I'm going to now then move on to, um,

[2:02:02] Voice 9: sorry, excuse me. I've lost track. Are we on

[2:02:07] Voice 9: section one, 5.1.4, which is the variable reports from each of the committees or what?

[2:02:16] Trustee Luckham: We are on 5.1.4. The first report is Island's Trust Active Priorities Chart,

[2:02:23] Trustee Luckham: which is the LTC's list. And that's on page 41 of your agenda.

[2:02:26] Trustee Luckham: Agenda.

[2:02:27] Voice 9: Okay.

[2:02:28] Voice 9: Thank you.

[2:02:29] Trustee Luckham: So on page 42 of the Agenda begins the Standing Committees of the Islands Trust and

[2:02:38] Trustee Luckham: 5.1.4.1 is the Executive Committee Work Program Report and that begins on page 42.

[2:02:46] Trustee Luckham: I'm named here as providing this update here.

[2:02:50] Trustee Luckham: I think that this is self-evident.

[2:02:52] Trustee Luckham: the top three, top four priorities

[2:02:56] Trustee Luckham: are the request of the Minister of Review of the Islands Trust

[2:03:00] Trustee Luckham: that letter's gone out, I anticipate we'll be doing a follow-up on that fairly shortly

[2:03:04] Trustee Luckham: now that we have actually a named Minister and grateful for that

[2:03:09] Trustee Luckham: the policy statement is ongoing

[2:03:13] Trustee Luckham: it's being worked through

[2:03:16] Trustee Luckham: the Committee of the Whole and is on our agenda

[2:03:19] Trustee Luckham: agenda, First Nations reconciliation work ongoing and strategic planning ongoing. So it's a very

[2:03:25] Trustee Luckham: high-level view, and that's there for your information if there's any questions. Otherwise,

[2:03:29] Trustee Luckham: I'll proceed to the next section. Julia.

[2:03:35] Voice 5: Thanks, Chair. I just wanted to take a moment to

[2:03:38] Voice 5: remind Trust Council that this is the moment in your agenda where you are approving what

[2:03:46] Voice 5: committees will be focused on over the next three months and shortly beyond that. I feel like

[2:03:53] Voice 5: sometimes we gloss over this part of the agenda, feeling it's quite administrative, but actually

[2:03:59] Voice 5: this is where Trust Council is giving leadership to the council committees on what it would like

[2:04:05] Voice 5: those committees to be focused on. So this is how you're providing leadership to the organization as

[2:04:08] Voice 5: a whole. So I just wanted to take a moment to highlight that. Thank you. So

[2:04:17] Trustee Luckham: on the Executive

[2:04:20] Trustee Luckham: Committee Work Program of Court, I'm going to seek general consent for the approval of the

[2:04:25] Trustee Luckham: Executive Committee Work Program as presented, unless it's a contrary point of view.

[2:04:30] Trustee Luckham: The speaker's list?

[2:04:31] Trustee Luckham: Ms. Morrison.

[2:04:33] Voice 6: I have a question related to item number four on the Executive Committee list. We are two years

[2:04:41] Voice 6: ish, right? Two years into this term. And so I'm just trying to understand what it is that's the

[2:04:49] Voice 6: the work of number four on the list that we're going to accomplish in two years, because we'll

[2:04:56] Voice 6: have another strategic plan probably in the next council. So just trying to understand what that

[2:05:01] Voice 6: work is that the council's or that the executive's doing at the moment.

[2:05:14] Voice 5: Yes, I'm happy to provide

[2:05:15] Voice 5: some comments. So executive committee does have responsibility for the oversight of the strategic

[2:05:20] Voice 5: plan development process, and then its implementation across the organization. So this

[2:05:26] Voice 5: this term, strategic planning was delayed in favor of a focus on developing a corporate planning

[2:05:34] Voice 5: process. This Trust Council did give its approval to extend previous Trust Council's strategic plan.

[2:05:41] Voice 5: That approval extends to the end of this fiscal year, so the end of March 2025.

[2:05:47] Voice 5: You'll remember we had some facilitated sessions with external consultants to get this term or this

[2:05:54] Voice 5: council strategic plan going that is in its draft form it advanced to september's meeting was

[2:05:59] Voice 5: deferred because there was a lack of time it will be returning to the march trust council meeting

[2:06:05] Voice 5: we do have new ceo reuben brony here who has some good experience leading these types of

[2:06:10] Voice 5: conversations in the psa so i think that will be a good conversation in march um but the the

[2:06:17] Voice 5: The approval of the previous strategic plan will take us up to the end of March.

[2:06:38] Trustee Luckham: So unless there's any other questions, I'm going to ask that the Trust Council approve

[2:06:45] Trustee Luckham: the Executive Committee Work Program Report as presented by General Consent.

[2:06:50] Trustee Luckham: So I'm going to now move to the Governance Committee Work Program Report, and Chair Judy

[2:06:54] Trustee Luckham: Getty is going to speak to that.

[2:06:56] Trustee Luckham: And indeed, we will also want to, by General Consent, approve the committee's work program

[2:07:01] Trustee Luckham: report.

[2:07:01] Trustee Luckham: page

[2:07:02] Voice 35: 45 of the agenda has the matrix that is our work program and we've been there's been no

[2:07:08] Voice 35: changes to that um and page 46 and 47 are the is the active projects report so the review of the

[2:07:16] Voice 35: governance report number one on that is coming up for discussion later in today or later in this

[2:07:22] Voice 35: meeting at some point 7.2.2 and um there's a report that we're going to be discussing about

[2:07:28] Voice 35: but that corporate planning, that is in progress,

[2:07:32] Voice 35: and I believe there's going to be some budget considerations around that.

[2:07:37] Voice 35: The meeting process bylaw 101 and policies,

[2:07:40] Voice 35: there's also a business case that's in the budget discussions around that.

[2:07:44] Voice 35: The secretariat that stays on our work program,

[2:07:47] Voice 35: we had a budget consideration, a business plan that we turned down

[2:07:53] Voice 35: in the discussion at the council on November the or the committee on November the 5th and I wasn't

[2:07:59] Voice 35: able to make that meeting but that still needs more research and then the number five in terms

[2:08:06] Voice 35: of our ongoing list is to work on trustee remuneration and we're there's a budget

[2:08:12] Voice 35: consideration for that in terms of getting an outside consultant to help us so that it's arms

[2:08:16] Voice 35: And that will be discussed later on today as well, or tomorrow.

[2:08:25] Voice 37: Any questions for the Chair?

[2:08:31] Voice 37: Trustee Boland?

[2:08:34] Voice 9: I have a motion which I've sent to the minute taker.

[2:08:37] Voice 9: And I can speak to it.

[2:08:44] Trustee Luckham: Can you just read out the motion then?

[2:08:47] Trustee Luckham: Sure.

[2:08:48] Voice 9: The Trust Council request, actually it shouldn't be staff,

[2:08:52] Voice 9: request the governance committee move the topic election of executive committee and possible

[2:08:59] Voice 9: re-election during the same term be moved to urgent high priority quadrant of the governance

[2:09:06] Voice 9: committee work program matrix all

[2:09:10] Voice 37: right

[2:09:14] Trustee Luckham: so that's the this on the screen moved and i saw a seconder

[2:09:18] Trustee Luckham: here um do you wish to speak to the motion yes

[2:09:22] Voice 9: um at the beginning of the uh this term

[2:09:25] Voice 9: two years ago now there was extensive discussion on the subject of the difficulty faced when you

[2:09:33] Voice 9: have to elect an executive committee and you don't know anybody and at the time it was many

[2:09:40] Voice 9: things were proposed including uh electing an interim executive committee an interim chair

[2:09:46] Voice 9: Chair, with the view that six months are at an appropriate time thereafter, there would be

[2:09:53] Voice 9: another election. And in fact, I think, Chair, you offered to, in fact, stand down at that time

[2:09:59] Voice 9: in the future, at some time in the future. So I think it's appropriate, given that there's two

[2:10:06] Voice 9: years to go, and that this issue will be faced again by the next elected group of trustees,

[2:10:14] Voice 9: and that it could require not just policy revision,

[2:10:19] Voice 9: but it could require a change to the Act.

[2:10:22] Voice 9: So I don't even know if we have enough time in a two-year period to achieve that,

[2:10:28] Voice 9: but I feel that it belongs in the urgent high-priority quadrant now.

[2:10:33] Voice 9: Thank you.

[2:10:38] Trustee Luckham: Great. Are there speakers on the motion?

[2:10:42] Trustee Luckham: Trustee Morrison.

[2:10:43] Trustee Luckham: Thank

[2:10:44] Voice 6: you. I support this motion because of the comments that Mary has also said. But in addition, this was something that was brought up in the prior term in relation to governance and some concerns.

[2:11:00] Voice 6: and just to like not about specific people in the executive but more as a transparency and

[2:11:08] Voice 6: way that we can understand and elect people truly for what we understand them to be and have a

[2:11:14] Voice 6: relationship with them so I think it's been a long-standing concern for some in the trust

[2:11:20] Voice 6: council and I think again we're running out of time at this point it seems like it's halfway

[2:11:25] Voice 6: through but we're getting pretty close on whether this one gets considered or not in this term

[2:11:29] Voice 31: Trustee Falk?

[2:11:32] Voice 41: Yeah, I want to just speak in support of this motion for all the reasons that have been mentioned already. Thank you.

[2:11:38] Voice 31: Trustee Getty?

[2:11:40] Voice 35: I don't think the committee would have any difficulty in terms of moving this from one section of the matrix to another, but we cannot lose track of the fact that we've got these other things that are already in the urgent and high priority that we're planning to deal with in terms of whether or not we, and if it comes up.

[2:11:59] Voice 35: So the motion that I'm going to make with respect to the governance review is that the governance committee discuss how to best present that to council.

[2:12:08] Voice 35: If that comes back and we work on that, plus we want to work on the compensation, plus we want to work on the meeting process bylaws.

[2:12:16] Voice 35: And if we get more work done, we've got enough on our plate, we can move this over.

[2:12:21] Voice 35: But the emphasis on now and running out of time, I'm not sure how we're going to deal with that on the committee.

[2:12:29] Voice 35: But we can move it into, we can shift things around on the matrix.

[2:12:32] Voice 35: But the reality is that we've got a bunch on our plate.

[2:12:37] Voice 31: Dr. Bernardo.

[2:12:42] Voice 12: What Trustee Getty says is all true.

[2:12:45] Voice 12: Doing this work would displace other work.

[2:12:49] Voice 12: but i also don't believe doing this work would frankly take much time or effort because

[2:12:57] Voice 12: from my perspective the situation is pretty simple there is no mechanism in the legislation for this

[2:13:03] Voice 12: to happen um i think if the governance committee got this work we'd be reduced to probably coming

[2:13:10] Voice 12: up with a memo or a briefing note that comes out of one meeting that says look yeah you could do

[2:13:15] Voice 12: it it's going to have to be on a voluntary base you know we'll have a few paragraphs where you

[2:13:19] Voice 12: kind of fill that out and in keeping in the spirit of staff's in progress theory you know we'd fill

[2:13:25] Voice 12: it out that way and uh i think that'd be about it so um i appreciate what trustee getty is saying

[2:13:32] Voice 12: but i also don't think this would be much of an impediment um the bottom line is we'd be end up

[2:13:37] Voice 12: telling you what you kind of probably already know which is we'd have to set up a structure

[2:13:44] Voice 12: sure on a voluntary basis. Thank you.

[2:13:48] Voice 12: Trustee Elliott.

[2:13:54] Voice 32: Sorry. My question was on the same lines as

[2:13:58] Voice 32: Chair Getty. What work is this going to displace? I'm not

[2:14:02] Voice 32: at all objecting to it, but as we move things into the urgent

[2:14:06] Voice 32: high-priority quadrant, what I'm really interested in seeing is that

[2:14:09] Voice 32: the number one reason that this committee was formed,

[2:14:14] Voice 32: which is to provide recommendations to council on the governance

[2:14:18] Voice 32: its report that that work is the work of the committee and it should be brought to council

[2:14:22] Voice 32: as the priority until that gets done i don't think anything should be moved into the urgent

[2:14:27] Voice 32: high priority no matter what it is this is the constituting work of that committee so i'm in

[2:14:33] Voice 32: favor of this question being examined i don't agree that it's urgent or high priority so i'll

[2:14:38] Voice 32: be going in against it thank you trustee

[2:14:41] Voice 31: harris thank

[2:14:45] Voice 3: you um yeah you know i do remember talk

[2:14:49] Voice 3: talk about this the beginning of the term um you know quite eager talk from all kinds of people

[2:14:54] Voice 3: including um if i recall correctly um chair lockham um please correct me if i'm wrong chair

[2:15:01] Voice 3: lockham i don't want to um you know put something forward that you didn't um agree with anyhow um

[2:15:08] Voice 3: i think it's a great idea um i don't see how it's a something that's difficult as i've heard some

[2:15:14] Voice 3: of the trustees speak about um you know why not um and i do believe something along you know

[2:15:21] Voice 3: the governance review does you know there was a mention about um the election of um of uh

[2:15:28] Voice 3: ec so i'll be voting in favor of this thank you jesse

[2:15:33] Voice 31: scott thank

[2:15:37] Voice 41: you i'm going to vote against

[2:15:39] Voice 41: this because i think the people we elect on the executive committee are best to decide

[2:15:46] Voice 41: side which should be priorities and which should not i would suggest something simpler that they

[2:15:54] Voice 41: simply take another look at them but i i don't like the way this is moving it has said my knitted

[2:16:01] Voice 41: friend beside me here and i think the one on the other side as well pointed out that um they've

[2:16:08] Voice 41: considered this and we'll probably take it from here to maybe have another look at them and i

[2:16:11] Voice 41: don't think that needs to tell them to do it us to tell them to do it so i'll vote against it thank

[2:16:17] Voice 41: you jesse

[2:16:18] Voice 31: pierce um

[2:16:22] Voice 11: thank you um i'm not strongly against this motion but i just would uh echo what

[2:16:30] Voice 11: i heard in terms of um what can be done about about this and within our current legislative

[2:16:36] Voice 11: framework uh so i'm not gonna vote against the motion uh this is an issue i've experienced it

[2:16:43] Voice 11: numerous times and it is something i'd like to see us be able to reform whether we can do that

[2:16:49] Voice 11: in this governance committee

[2:16:51] Voice 11: and the time allotted

[2:16:54] Voice 11: for the interim is a different question.

[2:16:56] Voice 11: Thank you.

[2:16:57] Voice 31: For the first time, Trustee Morrison.

[2:17:01] Voice 31: So second time, Trustee Getty, then Morrison.

[2:17:07] Voice 35: As I say, I don't

[2:17:08] Voice 35: think the committee would have any objection

[2:17:10] Voice 35: to moving this. I would remind us that it's

[2:17:12] Voice 35: maybe not simple in terms

[2:17:14] Voice 35: of this group of people, and here we are

[2:17:16] Voice 35: still on the consent agenda.

[2:17:18] Voice 35: So, well, we can put

[2:17:20] Voice 35: it on and we consider it and we can figure out

[2:17:22] Voice 35: where to go with it.

[2:17:23] Voice 35: And

[2:17:25] Voice 6: just as a matter of what the Governance Committee was constituted to engage in, reading from the report for the Governorate Review, it is a matter of greatest importance that the Trust Council's leadership selection process be changed to allow the trustees to be better informed in their capacity as electors.

[2:17:43] Voice 6: So it was part of the original report. Thank you.

[2:17:49] Trustee Luckham: So that's it for speakers. So I'm going to call the vote. There's no further speakers. Pause for a moment.

[2:17:56] Trustee Luckham: All those in favor?

[2:18:07] Trustee Luckham: 18.

[2:18:08] Trustee Luckham: And so lower your hands.

[2:18:12] Trustee Luckham: On the line, please lower your hand.

[2:18:16] Voice 37: And those opposed?

[2:18:24] Trustee Luckham: Aye.

[2:18:27] Trustee Luckham: So that carries.

[2:18:28] Trustee Luckham: Very good.

[2:18:29] Trustee Luckham: Is there anything further with respect to the Governance Committee?

[2:18:36] Trustee Luckham: Then I'm going to take it that then by general consent that the work program be approved as amended.

[2:18:45] Trustee Luckham: By general consent.

[2:18:47] Trustee Luckham: Thank you.

[2:18:47] Trustee Luckham: you. Financial Planning Committee Work Program Reporters, our next item, and Trustee Joe

[2:18:55] Trustee Luckham: Bernardo, Chair, go ahead.

[2:18:57] Voice 12: Yes, and if you quickly go to page 48 of the agenda, you'll see that

[2:19:05] Voice 12: our work plan should look very familiar. It's very straightforward. What we're doing is what

[2:19:12] Voice 12: we usually do. In fact, what we do every year, we're going to the usual stations of the cross

[2:19:17] Voice 12: us as we trudge through the budget cycle. And Director

[2:19:20] Voice 12: Mobs will provide the substantive

[2:19:25] Voice 12: discussion of what's in the budget and what the issues

[2:19:28] Voice 12: are. And she's also going to be talking about the financial

[2:19:32] Voice 12: forecast, which is a thing that we do every quarter. Just by way of some

[2:19:37] Voice 12: commentary, one of the things that we've done, and

[2:19:40] Voice 12: if you check your memory, you'll recall that we asked you to approve some

[2:19:45] Voice 12: budget principles which you did do as trust committee or trust council uh and we've uh

[2:19:49] Voice 12: budget development this year has taken advantage of those and they have and director mobs will

[2:19:54] Voice 12: explain how that has proved helpful to some extent this year so thank you for that previous decision

[2:20:01] Voice 12: um we've had a good past couple of meetings that have been quite efficient uh we've all managed to

[2:20:06] Voice 12: color within the lines and in fact we've managed to end a meeting or two not only within time but

[2:20:12] Voice 12: actually saved at least a half hour at once which is kind of amazing so um that's all progressed

[2:20:17] Voice 12: pretty well um i don't have much else to add um as i said before director mobs is going to lead

[2:20:22] Voice 12: the meaningful discussion of this budget stuff thank you any

[2:20:29] Trustee Luckham: questions for the chair on the

[2:20:31] Trustee Luckham: financial planning committee report okay so i'm going to take it then that by general consent

[2:20:39] Trustee Luckham: trust council approves the financial planning committee work program report as presented

[2:20:43] Trustee Luckham: Now come to the Regional Planning Committee, Chair Laura Patrick.

[2:20:49] Trustee Patrick: I'm still stuck on the word budget stuff.

[2:20:53] Trustee Patrick: I thought it was more important.

[2:20:56] Trustee Patrick: Anyway, Regional Planning Committee, we have three things.

[2:20:58] Trustee Patrick: I think it's safe to say that the By-law Compliance and Enforcement Review project will not be completed this fiscal year.

[2:21:06] Trustee Patrick: The committee is planning a special meeting to discuss the project.

[2:21:09] Trustee Patrick: that's if we can find a date that we can have quorum so everyone look at their calendars and

[2:21:14] Trustee Patrick: answer that stuff um the the housing um you'll the for the housing action you'll recall in september

[2:21:21] Trustee Patrick: that you did approve a motion it's 14-2 in the minutes if you want to go back and read it that

[2:21:26] Trustee Patrick: you allocated twenty thousand dollars uh to support coordination of round tables technical

[2:21:31] Trustee Patrick: workshops with a focus on enabling tiny homes things have advanced quickly since september

[2:21:37] Trustee Patrick: This committee is doing great. And we have a contractor in place that's working to facilitate the roundtables and technical workshops. And a steering committee is in process to be formed. And we've attracted four electoral area directors from four different regional districts.

[2:21:58] Trustee Patrick: you know the working in cooperation

[2:22:00] Trustee Patrick: hey there's a lot of people interested in this

[2:22:04] Trustee Patrick: but I would like

[2:22:07] Trustee Patrick: to have some support from Trust Council

[2:22:10] Trustee Patrick: I'll bring a motion later under item 11.1

[2:22:13] Trustee Patrick: in the agenda to get your support for the

[2:22:16] Trustee Patrick: steering committee because our electoral area director

[2:22:19] Trustee Patrick: friends are also getting board approval

[2:22:22] Trustee Patrick: to be on this group so I'd like to hear your thoughts

[2:22:25] Trustee Patrick: If you have any questions in the meantime on this tiny but mighty project, please talk to Trustee Boland, Trustee Campbell, Trustee Elliott, or myself, and we'll fill you in on that.

[2:22:40] Trustee Patrick: Freshwater sustainability.

[2:22:42] Trustee Patrick: There's another one here where we're getting kind of big.

[2:22:46] Trustee Patrick: I ask you to read the staff report carefully at 1112.

[2:22:50] Trustee Patrick: 2. There's a resolution in there that the committee had made about

[2:22:56] Trustee Patrick: approving staff to apply for

[2:22:58] Trustee Patrick: a watershed security grant in the tune of $500,000. I'd like to

[2:23:02] Trustee Patrick: bring that resolution to the floor here during

[2:23:05] Trustee Patrick: 11-1-2 later in the agenda because I think the application will be

[2:23:10] Trustee Patrick: far stronger with a motion from this body. And that's my

[2:23:14] Trustee Patrick: report.

[2:23:16] Trustee Luckham: Thank you. Any questions for the chair?

[2:23:18] Trustee Luckham: Chair. Okay. Then I'm going to then take it that the Trust Council approved the Regional Planning

[2:23:26] Trustee Luckham: Committee Work Program as presented. So Trust Programs Committee Work Program report, Chair

[2:23:32] Trustee Luckham: Evans.

[2:23:34] Voice 10: So I'd like to apologize up front. I had actually written a report and it's on my computer

[2:23:40] Voice 10: and I don't have it with me. So I'm going to wing it. So the first item, the Stewardship Education

[2:23:46] Voice 10: program we had a discussion about the number of webinars that were being

[2:23:52] Voice 10: developed by Islands Trust as a whole and we had a discussion about combining

[2:24:00] Voice 10: two webinars into one to help alleviate some of the work that's going on so we

[2:24:05] Voice 10: did decide to combine removal of invasive plant species and plant with

[2:24:11] Voice 10: native plant species together so we've got three confirmed now living with

[2:24:15] Voice 10: wildfire for the northern islands the one that i just mentioned and the salt water intrusion and

[2:24:20] Voice 10: groundwater conservation so those are um going to get started shortly we also had a discussion

[2:24:27] Voice 10: at november 4th regarding the policy statement amendment policy um so we did have a look through

[2:24:34] Voice 10: that policy uh that was that was um a topic that was raised and we do have some suggestions to

[2:24:43] Voice 10: bring to a future um committee of the whole or trust council for review and discussion uh the

[2:24:51] Voice 10: other item that i'd like to ask uh this committee now is item number three the trust council policy

[2:25:01] Voice 10: i'm so yeah so never mind that is this we we did change it never mind i'm all good this is why i

[2:25:10] Voice 10: have notes that i prepare in advance and

[2:25:12] Trustee Luckham: that's

[2:25:13] Voice 10: pretty much it for me thanks thank

[2:25:16] Trustee Luckham: you chair evans

[2:25:17] Trustee Luckham: any questions for the director okay we're standing for sorry thank

[2:25:25] Voice 33: you chair i'm just wondering

[2:25:28] Voice 33: uh is there an opportunity for a second uh wildfire protection workshop specifically for

[2:25:37] Voice 33: for islands in the in the Howe Sound area because a lot of the information that was provided at the

[2:25:45] Voice 33: original workshop was not applicable to our islands and I have sent some information that

[2:25:51] Voice 33: would hopefully provide a closer perspective on that thank you

[2:25:59] Voice 31: that is

[2:26:10] Voice 10: exactly what this one is

[2:26:11] Voice 10: going to be for and

[2:26:16] Voice 6: so just a quick clarification the um trust policy statement amendment piece that

[2:26:22] Voice 6: you were talking about so we're going out with engagement or we we responded in our ltcs about

[2:26:28] Voice 6: possible engagement strategies oh that's different okay so i'm just mixing something up okay that

[2:26:37] Trustee Luckham: concludes that section no questions all right then i'm going to uh i

[2:26:43] Voice 9: do have i i have a motion

[2:26:44] Voice 9: that I put forward. I had my hand up.

[2:26:48] Voice 31: Okay, go for it.

[2:26:52] Voice 9: So very recently we had a, I would say,

[2:26:58] Voice 9: an excellent presentation on the Laskete Archaeology project and the discussion afterwards

[2:27:06] Voice 9: was wide-ranging and I think most people who were there were kind of disappointed that it wasn't a

[2:27:12] Voice 9: a bigger audience or you know done in a different way not to criticize it sorry it's just that we

[2:27:19] Voice 9: appreciated it so much so I would propose I realize that you have quite a schedule already

[2:27:25] Voice 9: so I'm not saying next week but I think that this presentation would be very very important

[2:27:31] Voice 9: to everybody in the trust and my proposal is that it's just added to your list for consideration

[2:27:38] Voice 9: consideration. So, my motion is the Trust Council requests that the Waite, the Esketi

[2:27:47] Voice 9: Archaeology Project presentation be considered by Trust programs for an educational webinar.

[2:27:54] Trustee Luckham: Thank you. Do I have a seconder for the motion? Trustee Allen, thank you. You spoke to your

[2:28:01] Trustee Luckham: motion already? Yep.

[2:28:03] Trustee Luckham: And so are there any other discussion on the motion on the floor?

[2:28:10] Voice 31: It

[2:28:11] Voice 19: was an incredibly good session, so I would recommend it to be considered as well.

[2:28:21] Trustee Luckham: No, Toby Elliott.

[2:28:23] Voice 31: Trustee Evans or Elliott?

[2:28:34] Voice 32: I'm just mindful of the burden that we might be placing on this project to do yet

[2:28:39] Voice 32: another webinar.

[2:28:40] Voice 32: They did do one which actually involved our conservancy manager at the time, Kate Emming

[2:28:46] Voice 32: Emmings in 2023 that's published I think on there but they've done several webinars and I'm just

[2:28:53] Voice 32: thinking maybe a better approach would be to publicize the work somehow through our local

[2:29:00] Voice 32: trust committees because I mean pulling it all together was great but all the trustees could

[2:29:08] Voice 32: have been at that presentation what would be gained by a further webinar they're already

[2:29:14] Voice 32: doing these webinars. They're on their website, the SFU website. We could just publicize it in

[2:29:19] Voice 32: the trust area. So that would be my thought on that. Thanks.

[2:29:24] Voice 31: Trustee Evans?

[2:29:26] Voice 32: That

[2:29:26] Voice 10: was very much what I was going to say. Perhaps we could take a look at it,

[2:29:29] Voice 10: and if there are existing webinars, we can provide links on the website to them

[2:29:33] Voice 10: with their permission.

[2:29:38] Voice 31: Trustee Boland?

[2:29:40] Voice 9: So I did say be considered, and that's fine. But in actual fact, part of the power of that

[2:29:45] Voice 9: presentation with the two present presenters and their passion for the project and um i think by

[2:29:54] Voice 9: providing a link of a recording you missed that and i wasn't thinking of just trustees i was really

[2:30:00] Voice 9: thinking about living in the trust area i think um the archaeology of the trust area and not just

[2:30:07] Voice 9: first nations but in this case it's first nations we should be looking at it it's part you know

[2:30:14] Voice 9: it'll come up later in trust area services discussions and you know there are there's

[2:30:20] Voice 9: legislation that exists that works you know to some degree maybe doesn't work perfectly and we

[2:30:27] Voice 9: We should all and I include property owners, people who live in the trust should be more aware of what's underneath our feet and what the legislation is and what our responsibilities are.

[2:30:43] Voice 9: And this this presentation was so heartfelt and they were so engaging as communicators that it is set a very high standard.

[2:30:55] Voice 9: So I would hope that it would become something that would go out that we would promote for everybody living in the trust.

[2:31:03] Voice 9: Thanks.

[2:31:05] Trustee Luckham: So we do have one other speaker.

[2:31:07] Trustee Luckham: I just caution you that about relevance.

[2:31:10] Trustee Luckham: This is a webinar, not a work program report.

[2:31:14] Trustee Luckham: And we're here to actually approve the work program report.

[2:31:18] Trustee Luckham: But I appreciate the conversation.

[2:31:20] Trustee Luckham: So one final speaker.

[2:31:21] Trustee Luckham: And let's try and move on because we are at our break.

[2:31:26] Voice 14: Yeah, I was going to mention something to that mind, but also, yeah, on the motion, I'm very much in favor. I was really appreciated getting to attend this presentation, and I would echo Trustee Boland's comments in terms of the weight that was added by the presenters.

[2:31:43] Voice 14: the presenters um and i think that this um speaking to this and and and not just sort

[2:31:49] Voice 14: of forwarding it as a link um you know putting our weight as trust council behind this and

[2:31:54] Voice 14: distributing it broadly to the public uh is uh really valuable work in in helping to advance

[2:32:02] Voice 14: um an understanding of the rationale of the work we're trying to do with reconciliation

[2:32:06] Voice 14: reconciliation and getting a more concrete grasp on the value of getting to know the history and

[2:32:14] Voice 14: the stories of the lands on which we live is incredibly valuable in helping people who maybe

[2:32:21] Voice 14: don't fully understand or, you know, don't have all the context, some of the value of supporting

[2:32:27] Voice 14: this work. So I would very much support this motion. Trustee Evans.

[2:32:33] Voice 10: I just have one final

[2:32:35] Voice 10: thought the reason why we condensed two webinars into one was the amount of work

[2:32:39] Voice 10: on webinars that staff are currently dealing with so if you do put this on to

[2:32:43] Voice 10: trust programs to pursue what do you want us to take off living living with

[2:32:49] Voice 10: a wildfire there's that the native plants or the water intrusion one of

[2:32:55] Voice 10: them will have to come off so let me know as part of this motion which one

[2:32:59] Voice 10: one comes off. I

[2:33:04] Voice 9: don't expect it to be done necessarily in this go-round but I assume that

[2:33:12] Voice 9: you have a list of future ideas for educational webinars so perhaps it can be considered by trust

[2:33:20] Voice 9: programs for a future educational webinar. Would that help?

[2:33:27] Trustee Luckham: Absolutely. Yeah and so that's the

[2:33:31] Trustee Luckham: intent of the motion so let's um advance this no further questions all those burr please lower your

[2:33:47] Trustee Luckham: hands 22 i think that's everybody any opposed none opposed that carries let's go to our break

[2:33:56] Trustee Luckham: everybody um we do have a uh delegations and public comments uh section scheduled for 3 45

[2:34:03] Trustee Luckham: we're at 335. Pardon me? Yeah, understood. So Risa, I see your hand up. We will be picking up,

[2:34:20] Trustee Luckham: I'm sorry, but we're going to pick up this part, the rest of the agenda after

[2:34:26] Trustee Luckham: the delegations and town hall. And I'm hoping that's going to work out for you.

[2:34:32] Voice 23: So when should I come back? That's what I'm asking.

[2:34:34] Voice 23: uh

[2:34:35] Trustee Luckham: well the delegations in town hall is scheduled to end at five o'clock um but i would suggest you

[2:34:44] Trustee Luckham: keep an eye on things to see if we perhaps end early and we'll keep an eye out for you

[2:34:48] Trustee Luckham: and uh attempt to include you as soon as we can thank you thank

[2:34:54] Voice 1: you commercial uh announcement

[2:49:19] Trustee Luckham: from your uh producer here because i'm noticing um well let me just say none of you want to get

[2:49:28] Trustee Luckham: as sick as i got from september trust council and i noticing that there's candies going around and

[2:49:34] Trustee Luckham: coffees and all kinds of stuff going on hand sanitizer will save your life and so keep that

[2:49:41] Trustee Luckham: in mind as we move into a more social eating snacking situation um and i thank you for your

[2:49:50] Trustee Luckham: consideration um we are quite a bit way a ways behind here i'm going immediately to delegations

[2:50:00] Trustee Luckham: because we want to make sure that they have their time allotted to them

[2:50:03] Trustee Luckham: and they can also travel home safely in a timely manner.

[2:50:09] Trustee Luckham: I am considering at this moment in time, because of how far I've let us slip behind,

[2:50:15] Trustee Luckham: that we may end up jumping over the roundtables,

[2:50:20] Trustee Luckham: which is not a strategic business item, but it's an important element.

[2:50:24] Trustee Luckham: And so I'd like to maybe pick that up on Thursday

[2:50:27] Trustee Luckham: day if we can possibly catch up with some lost time and provide that opportunity to you so i hope

[2:50:33] Trustee Luckham: that you don't object but at this moment i'm trying to figure out how to get us back on track

[2:50:37] Trustee Luckham: so i'm going to proceed on that and certainly talk to me and talk to me about how we might do that

[2:50:43] Trustee Luckham: outside of the context of the meeting but let's move on with the meeting we've got um three

[2:50:49] Trustee Luckham: three delegations. We originally had four, but John Rowe has been unable to join us because

[2:50:59] Trustee Luckham: of health reasons. And so our first delegation here today then is going to be as listed in

[2:51:06] Trustee Luckham: your menu, Justine Stark with the Capital Regional District, a very long time ago employee

[2:51:14] Trustee Luckham: at the Islands Trust. We train the best planners in the province here, just for the record.

[2:51:19] Trustee Luckham: And Justine, I hope that you can endorse that, Justine.

[2:51:24] Trustee Luckham: Justine Stark, welcome to Honest Trust Council.

[2:51:27] Trustee Luckham: Over to you.

[2:51:27] Trustee Luckham: And we squeezed a really fulsome presentation into, as Justine has reminded me, seven minutes plus three minutes for questions.

[2:51:36] Trustee Luckham: Over to you, Justine.

[2:51:39] Voice 30: Yep.

[2:51:41] Voice 30: Now it's on?

[2:51:42] Voice 8: Yeah.

[2:51:43] Voice 8: Hi.

[2:51:43] Voice 8: Thank you so much for having me.

[2:51:45] Voice 8: As the chair introduced me, my name is Justine Stark.

[2:51:49] Voice 8: My role is manager of service delivery of the Southern Gulf Islands electoral area.

[2:51:54] Voice 8: And then in 2024, I was seconded over to the regional housing division to develop a rural housing program as a pilot project for Salt Spring and Southern Gulf Islands electoral areas.

[2:52:05] Voice 8: So Southern Gulf Islands electoral area includes Galliano, Maine, Saturna and the Penders and Galliano, Maine, Saturna and the Penders.

[2:52:14] Voice 8: And and then Salt Spring is its own separate electoral area.

[2:52:18] Voice 8: So in your world, it's the southern and salt spring regions and yeah, so next slide please.

[2:52:27] Voice 8: So trying to address the housing crisis in our rural islands, as you all know, presents

[2:52:33] Voice 8: unique challenges and these challenges are not always well understood by folks who live

[2:52:38] Voice 8: outside of the Islands Trust area and, you know, the uniqueness of the projects that make their

[2:52:48] Voice 8: way through, you know, often very emotional and long time frames to get zoning, then, you know,

[2:52:56] Voice 8: when they're off to the funding programs, they don't check the boxes because they don't fit

[2:53:00] Voice 8: the framework that those funders are looking for and so um next slide please um

[2:53:15] Voice 8: um that's kind of the background and the context and you know when i have other audiences i'll

[2:53:19] Voice 8: dive into that more but i feel like you are all really familiar with the challenges and so we can

[2:53:24] Voice 8: we can move on and and just talk about how we probably also have a common vision

[2:53:28] Voice 8: for how our islands can stay vibrant and diverse

[2:53:32] Voice 8: and an understanding that when you can break that,

[2:53:37] Voice 8: when you provide secure housing and security of housing,

[2:53:39] Voice 8: you can break the poverty cycle.

[2:53:41] Voice 8: And often it is the, you know,

[2:53:45] Voice 8: sometimes it's the lowest income in our community members

[2:53:47] Voice 8: that make our islands shine the brightest.

[2:53:50] Voice 8: And we want to really make sure that when we're planning for the future,

[2:53:53] Voice 8: we're planning for a future that includes a succession plan

[2:53:56] Voice 8: for the volunteer economy that makes our islands tick that makes us be able to preserve and protect

[2:54:01] Voice 8: so effectively. So on to the next slide, please. So this is kind of the rationale for putting

[2:54:13] Voice 8: forward a rural housing program. And I think the main win in the rural housing program is just

[2:54:18] Voice 8: creating the capacity within the Capital Regional District to address rural housing solutions.

[2:54:23] Voice 8: and so as a pilot project what we're going to be launching in 2024 is a two-year program

[2:54:29] Voice 8: and the kind of concrete financial components are to offer accessory dwelling unit incentives

[2:54:37] Voice 8: quite similar to what the provincial government is offering with their secondary suites incentive

[2:54:41] Voice 8: program but recognizing that most islands have zoning for secondary suites or cottages but

[2:54:47] Voice 8: often actually there hasn't been good uptake of those opportunities because

[2:54:51] Voice 8: Because cost is a barrier and our data at the building inspection division proves this out and we know that cost is one of the main challenges.

[2:54:58] Voice 8: And so because, you know, the zoning exists, it's been through the community process.

[2:55:03] Voice 8: It's, you know, they're identified in the zoning as appropriate places to have these uses.

[2:55:07] Voice 8: And so we want to support developing them with a small financial incentive.

[2:55:11] Voice 8: of. And then the other kind of financial aspect of the program is to offer pre-development funding

[2:55:16] Voice 8: for those purpose-built affordable housing projects that do make it through and to support

[2:55:23] Voice 8: the higher pre-development costs that the non-profit sector faces and trying to actually

[2:55:28] Voice 8: achieve the housing that they're going for. And then, you know, there's other components to it,

[2:55:35] Voice 8: and if I had more time, I would talk more about it. But a major goal is to inspire the province

[2:55:41] Voice 8: and the federal government to also create rural housing programs

[2:55:44] Voice 8: and especially rural housing funding streams.

[2:55:47] Voice 8: Next slide, please.

[2:55:50] Voice 8: And again, if I had more time, I'd get into this.

[2:55:53] Voice 8: But the takeaway of this slide is that even with a small financial incentive,

[2:55:58] Voice 8: when you're talking about accessory dwelling units like a cottage,

[2:56:01] Voice 8: especially a standalone like a cottage, it still costs a lot.

[2:56:07] Voice 8: And so you're asking that private property owner,

[2:56:10] Voice 8: or that community member to put in some of their own private equity and quite a lot of it in order

[2:56:16] Voice 8: to achieve that rental unit for another community member. And so we are trying to also do whatever

[2:56:22] Voice 8: we can to bring those costs down. And so an example of the province trying to do this is

[2:56:27] Voice 8: through these model designs that they've put forward. The intent is that they're pre-approved

[2:56:31] Voice 8: under the building code designs for, you know, all their housing initiatives, which are all

[2:56:36] Voice 8: targeted towards the urban centers but the designs might have worked for us and they might on some

[2:56:42] Voice 8: islands but the lowest the smallest floor area is still bigger than the average cottage size on on

[2:56:47] Voice 8: most of the islands trust islands and so it's you know it's it's again square square peg round hole

[2:56:54] Voice 8: situation needing to adapt to programs that weren't designed for us next line please and this

[2:57:01] Voice 8: is what it's all about right like we're multi-jurisdictional unincorporated electoral areas

[2:57:06] Voice 8: we've got the islands trust act so trying to advance a housing solution means working with

[2:57:10] Voice 8: many many partners and um and you know like from my time when i was an islands trust planner i

[2:57:16] Voice 8: actually learned this best then supporting local trust committees that you can go further and

[2:57:20] Voice 8: faster when you're working squarely within your own authority because when you start looking over

[2:57:25] Voice 8: the fence it slows it down because you have to get another organization to agree to your plan

[2:57:29] Voice 8: but there are you know other areas of responsibility that your partners have and so

[2:57:35] Voice 8: So to be really strategic and effective in how we work together is important.

[2:57:39] Voice 8: And also, you know, it doesn't have to be linear, but, you know, do whatever you can

[2:57:43] Voice 8: within your own area of responsibility and then work with your partners to get that work

[2:57:48] Voice 8: done outside of your own area of responsibility.

[2:57:50] Voice 8: That's why I'm here talking to you today.

[2:57:54] Voice 8: Next slide, please.

[2:57:56] Voice 8: And so like just for as a snapshot in the Southern Gulf Islands, this is these are the

[2:58:01] Voice 8: different groups that we work with.

[2:58:02] Voice 8: And I have another slide for Salt Spring.

[2:58:04] Voice 8: I haven't tried to mash it all onto one slide, but if you were to do the whole Islands Trust area, it would be even messier.

[2:58:09] Voice 8: And so an example of like the leverage that you can get from partnerships.

[2:58:13] Voice 8: The only reason the CRD boards agreed to a rural housing program is because we found funding for a coordinator.

[2:58:19] Voice 8: And we did that by building a partnership with a group called the Southern Gulf Islands Tourism Partnership.

[2:58:24] Voice 8: And they're the designated organization to receive the MRDT tax.

[2:58:28] Voice 8: So they have a goal of workforce housing.

[2:58:31] Voice 8: They don't do housing.

[2:58:32] Voice 8: That was a natural partnership.

[2:58:33] Voice 8: So, they're funding the CRD to do the rural housing.

[2:58:36] Voice 8: Next slide, please.

[2:58:38] Voice 8: And so, over to you as our local government partners, what we really need to move the

[2:58:44] Voice 8: dial is for you to do your land use planning and implement your toolkit and consider what

[2:58:51] Voice 8: you can do to support the economic context that's out there, because let's face it, it

[2:58:58] Voice 8: it is money that motivates people. And, you know, that's what, you know, it's people's

[2:59:04] Voice 8: individual financial situation that motivates them maybe to break the bylaws. And then it's also,

[2:59:09] Voice 8: you know, that path to compliance is found when they can afford the path to compliance. And so,

[2:59:13] Voice 8: you know, if we're really looking to bring costs down to develop accessory dwelling units,

[2:59:17] Voice 8: for example, what you could do, which would be super strategic, would be to align your floor

[2:59:22] Voice 8: area requirements across the whole Islands Trust area, because then you have an economy of scale

[2:59:27] Voice 8: that the private market can respond to with, say, a prefab or a modular product that's suited for

[2:59:32] Voice 8: the islands. And, you know, there's, so it's just sort of like, it gets very siloed in my

[2:59:41] Voice 8: organization, it gets siloed, and it gets siloed across all the various agencies that have to work

[2:59:46] Voice 8: together. And so we all need to have, excuse me, the enlarged thinking in order to make a

[2:59:52] Voice 8: can make a difference in how

[2:59:54] Voice 8: we can move these really difficult problems forward.

[2:59:57] Voice 8: And next slide.

[3:00:00] Voice 8: kind of is what I have time to say to you today,

[3:00:03] Voice 8: but I hope to, I left a few minutes,

[3:00:05] Voice 8: I'm not sure, for some questions.

[3:00:07] Voice 8: Thanks.

[3:00:12] Voice 31: Trustee Campbell.

[3:00:16] Voice 28: Excuse me?

[3:00:19] Voice 28: Sorry.

[3:00:25] Voice 15: With the funds coming in through the Southern Gulf Island

[3:00:29] Voice 15: that come with that organization,

[3:00:33] Voice 15: is there a way to know what funds are being captured

[3:00:38] Voice 15: being captured for an island specific yeah

[3:00:45] Voice 8: so um the southern gulf islands tourism partnership

[3:00:49] Voice 8: as uh it's a provincial program under destination bc and their region their area is the um

[3:00:56] Voice 8: both electoral areas combined as and they call it the southern gulf islands so they they don't

[3:01:02] Voice 8: they can't uh break out the revenues from each island individually yes

[3:01:13] Voice 41: thank you uh i'm from

[3:01:15] Voice 41: the island along with a partner down there. And it seems like

[3:01:19] Voice 41: every time we have a discussion around housing and trying to do

[3:01:23] Voice 41: new types of housing initiatives, we run into the

[3:01:29] Voice 41: ALR. Because the ALR

[3:01:31] Voice 41: is on about a third to a half, probably more like a third of the island.

[3:01:36] Voice 41: And of course, it's often some of the best land on the island

[3:01:39] Voice 41: to build things on. It's where the water is. We can go into places where it's

[3:01:44] Voice 41: very very difficult but they're already subdivided so have you got a strategy how do you deal with

[3:01:51] Voice 41: the alr well

[3:01:53] Voice 8: the governance relay means you kind of have to let the the alc work with the proponents

[3:01:59] Voice 8: of housing items trust isn't developing housing right and so you can support as a community if

[3:02:06] Voice 8: you think that that land is ideal even though it's in the alr the local trust committee can support

[3:02:11] Voice 8: that, you know, in their place in that process. But, you know, do what you can outside of the ALR.

[3:02:26] Voice 31: Thank

[3:02:28] Voice 32: you, Justine Stark. In your presentation to the Maine Local Trust Committee, we had a great

[3:02:33] Voice 32: housing forum. And one of the things we talked about was standardizing the ADUs across the

[3:02:40] Voice 32: trust area. You mentioned that as a particular action we could take. Could you expand on that

[3:02:45] Voice 32: just a little bit of what would that enable and what might that look like well

[3:02:52] Voice 8: so if you had a

[3:02:54] Voice 8: standard floor area that was like let's say i think galliano it's 840 square feet and then a

[3:03:00] Voice 8: lot of the southern islands and salt spring is 602 right 840 would enable a very small two bedroom

[3:03:07] Voice 8: so that's that's the first thing is how what would the standard size be and then you want to look at

[3:03:12] Voice 8: your housing needs assessments and consider what typology mix is needed on your islands and so if

[3:03:19] Voice 8: it is a two-bedroom unit that could maybe house a family then you want like somewhere between 840

[3:03:25] Voice 8: square feet and 1100 square feet or even if you you could make them the same as the secondary

[3:03:31] Voice 8: suites and have it be like 960 square feet something like that but the idea is if it's all

[3:03:36] Voice 8: all the same, then, you know, these, I get calls from, from prefab companies are like,

[3:03:42] Voice 8: hey, we want to work with your islands, but Islands Trust, and also they're all different.

[3:03:47] Voice 8: And so that's where this idea kind of came from is that they would create a product because

[3:03:52] Voice 8: then they could sell that product across the Islands Trust area.

[3:03:55] Voice 8: Your populations are too small to really enable market, the market to come in and help

[3:04:00] Voice 8: you with those solutions.

[3:04:03] Voice 31: Trustee Evans.

[3:04:07] Voice 10: So this sounds absolutely great.

[3:04:10] Voice 10: And it's wonderful that you are working with everybody.

[3:04:13] Voice 10: One of the things that I get in our community is the reluctance of the average landowner

[3:04:20] Voice 10: to risk their equity given the protections that the tenant has

[3:04:28] Voice 10: and the lack of protections that the owner has.

[3:04:31] Voice 10: So that's one of the biggest roadblocks that we have.

[3:04:34] Voice 10: We've got people with cottages.

[3:04:35] Voice 10: They are not willing to rent them out.

[3:04:36] Voice 10: um is like do you have any avenues uh to help with that particular roadblock

[3:04:45] Voice 10: so

[3:04:46] Voice 8: which island are you from i'm

[3:04:49] Voice 10: from south pender oh

[3:04:50] Voice 8: okay so um the that is a challenge

[3:04:54] Voice 8: we hear that everywhere so you know when i'm talking about offering a bit of financial incentive

[3:04:58] Voice 8: it's recognizing that you know cost is only one of the challenges and that is probably the biggest

[3:05:04] Voice 8: one and so there's a number of ways as a community you can support and encourage

[3:05:08] Voice 8: islanders providing housing for islanders something that we do have in the southern

[3:05:13] Voice 8: gulf islands is is this um this project called housing now where it's a landowner match or

[3:05:19] Voice 8: tenant matching program and they're really looking to develop tools to support conflict resolution

[3:05:25] Voice 8: and other other ways to support um to comfort the landowners and protect the tenants um in that

[3:05:32] Voice 8: relationship um but yeah i know there's um there's resistance you know to becoming landowners and

[3:05:39] Voice 8: that's why it's also you know i heard this from a pendrite actually that islanders need more

[3:05:44] Voice 8: psychological space like they don't people don't want to be living on top of each other and

[3:05:48] Voice 8: secondary suites aren't as attractive for that reason but cottages maybe are um but the expense

[3:05:54] Voice 8: of them is so much so thank

[3:06:00] Trustee Luckham: you justine i think we have expired our time slot by a little um i want

[3:06:05] Trustee Luckham: to thank you very much for being here today and helping us and we did talk at executive committee

[3:06:09] Trustee Luckham: about if there's potential and we talked about it before you came on stream potential for a webinar

[3:06:15] Trustee Luckham: situation where you've really given us a taste of what this looks like and be great to explore this

[3:06:21] Trustee Luckham: at a deeper level i'm sorry that we don't have that ability here today okay our next speaker is

[3:06:30] Trustee Luckham: is, oh, okay, where is she?

[3:06:36] Trustee Luckham: Oh, I see.

[3:06:37] Trustee Luckham: So Maxine liked her.

[3:06:40] Trustee Luckham: I'll give you 10 minutes.

[3:06:42] Trustee Luckham: If you can go ahead and go 10 minutes.

[3:06:44] Trustee Luckham: Number six, when she starts speaking.

[3:06:51] Voice 21: Thanks.

[3:06:53] Voice 21: Okay, I'm here today representing

[3:06:55] Voice 21: Keep Salt Spring Sustainable.

[3:06:58] Voice 21: And first of all, we want to note

[3:07:00] Voice 21: that Chair Luckham and Trust Council

[3:07:03] Voice 21: recently wrote to Municipal Affairs Minister Anna McCain

[3:07:06] Voice 21: came in a letter dated October 16th. I'm sure you're all familiar with the letter.

[3:07:12] Voice 21: In the

[3:07:13] Voice 21: paragraph headed the object, i.e. mandate of the trust, your letter states that the trust act's

[3:07:21] Voice 21: term unique amenities is undefined. This is not true. Following a 1982 attempt to abolish the

[3:07:32] Voice 21: a trust, the term unique amenities was defined at length with comprehensive examples. In the 1986

[3:07:40] Voice 21: Islands Trust Position Paper No. 1, which was approved and published by the Minister and the

[3:07:46] Voice 21: Trust Council of the day, it is the legal duty of Trust Council to abide by this precedent

[3:07:53] Voice 21: event and the Islands Trust Act on which it rests.

[3:07:57] Voice 21: Unique means unique.

[3:08:01] Voice 21: Amenities not found elsewhere and which depend on the

[3:08:05] Voice 21: protections of the Act in order to be preserved

[3:08:08] Voice 21: in perpetuity. This is where your efforts

[3:08:13] Voice 21: should be focused. Reducing growth in the protected

[3:08:17] Voice 21: area, not yielding to commercial pressures for

[3:08:21] Voice 21: yet more tourism infrastructure and market-driven housing. The only revisions to the Trust Policy

[3:08:31] Voice 21: Statement, which I'll refer to as TPS, the only revisions it really needs are to align with

[3:08:39] Voice 21: Indigenous reconciliation and to find much more effective ways of restricting runaway growth.

[3:08:45] Voice 21: growth. Since 1974, the human population of the Trust Islands has grown fourfold, twice

[3:08:55] Voice 21: the growth rate of British Columbia and Canada as a whole. For more than four years now,

[3:09:02] Voice 21: Trust Council has had the 1922 Governance Review Report, which states, there is no comprehensive

[3:09:10] Voice 21: comprehensive analysis of the trust area's capacity to sustain current population and

[3:09:16] Voice 21: activity or its ability to accommodate more growth and development, especially in light

[3:09:23] Voice 21: of climate change and other considerations.

[3:09:27] Voice 21: Such analysis must be done before tinkering with the TPS.

[3:09:32] Voice 21: Furthermore, council's own TPS revisions should now be suspended until the outcome of your appeal to the minister is known.

[3:09:45] Voice 21: Lastly, and this is on a slightly different topic, we note, as reported in the Driftwood newspaper and elsewhere, that you are seeking to address conduct issues between trustees and between trustees and staff.

[3:10:01] Voice 21: The problem seems to be enforcement rather than the rules themselves.

[3:10:06] Voice 21: In your September agenda, you received not a revision of the existing standards of conduct,

[3:10:16] Voice 21: but a complete new document called Code of Conduct to be discussed at this meeting on Thursday.

[3:10:25] Voice 21: This draft Code of Conduct is gravely deficient in two following respects.

[3:10:33] Voice 21: One, it makes no reference at all to the Islands Trust or the Islands Trust Mandate, none whatsoever.

[3:10:44] Voice 21: Two, it has eliminated the most important clause in the existing Standards of Conduct,

[3:10:51] Voice 21: that is Clause 111, which states the chief functions of a trustee are to serve the public,

[3:11:00] Voice 21: advocate the trust mandate, and adhere to the trust policy. It is essential that this clause

[3:11:08] Voice 21: in the trust's current standards of conduct be retained as it is. We conclude with two questions.

[3:11:15] Voice 21: One, will the Trust Council assure us they will cease repeating the falsehood that unique

[3:11:23] Voice 21: amenities are undefined?

[3:11:25] Voice 21: And two, will Trust Council assure us that Clause 111 of the existing Standards of Conduct

[3:11:33] Voice 21: will be retained unchanged in any proposed revisions or replacement of the existing Standards

[3:11:39] Voice 21: of Conduct?

[3:11:41] Voice 21: Thank you.

[3:11:43] Voice 21: Questions?

[3:11:45] Voice 21: All right.

[3:11:51] Trustee Luckham: thank you, Maxine, for your presentation today. Appreciate you coming to council.

[3:11:58] Trustee Luckham: And move to our next delegate, Mayor Leonard, Bowen Island Municipality. So very pleased to

[3:12:05] Trustee Luckham: have you with us, Mayor.

[3:12:21] Voice 24: Thank you, Chair, for that kind introduction. And through you,

[3:12:24] Voice 24: Chair, to the Executive Committee and to the rest of Trust Council, thank you for

[3:12:27] Voice 24: having me here today. For those of you who don't know or are following along online,

[3:12:33] Voice 24: I'm Andrew Leonard, the Mayor of Bowen Island Municipality, situated on the traditional unceded territory of the Squamish Nation.

[3:12:40] Voice 24: It's heartwarming to be here today, speaking to a group of fellow Islanders, a visit that's probably long overdue, but also timely.

[3:12:49] Voice 24: Our municipality this month is on the cusp of its 25th anniversary, and since our incorporation in 1999, we've been an integral member of the Trust as its only incorporated municipality.

[3:13:00] Voice 24: municipality. I'm here in the spirit of the protocol agreement signed between the trust and

[3:13:04] Voice 24: our municipality in which we've agreed between us that there's, quote, a desire to foster open

[3:13:09] Voice 24: and direct dialogue about each other's directions and concerns. My time here is short, and there's

[3:13:17] Voice 24: three items that I'd like to touch on during this time, and in many ways they're related.

[3:13:23] Voice 24: The first is speaking a little bit about the 2022 community opinion poll that occurred

[3:13:28] Voice 24: heard during the municipal elections. Second are concerns relating to the October 16th letter from

[3:13:34] Voice 24: the trust to the province which requests a wide-ranging review of the trust and also the

[3:13:40] Voice 24: recent letter sent unanimously from Bowen Islands Council on October 31st which I believe each of

[3:13:45] Voice 24: you received direct copies of. I'll start with the trust council's letter to the province which

[3:13:52] Voice 24: followed on the heels of a similar letter sent back in 2022. The implications of this current

[3:13:59] Voice 24: letter were surprising to say the least as it crossed my desk as it opens with

[3:14:05] Voice 24: a bold claim that quote without systemic change the island's trust cannot meet

[3:14:09] Voice 24: the challenges of its time and it follows with the resolution passed by a

[3:14:13] Voice 24: majority of this council that I'm speaking here to today in front of to

[3:14:16] Voice 24: ask the province for wide-ranging set of remedies which included reviewing the

[3:14:22] Voice 24: object of mandate of the trust potentially modifying decision-making

[3:14:25] Voice 24: structures looking at the geography and the marine authority of the trust and

[3:14:29] Voice 24: the funding of the trust to name a few all of this obviously would have

[3:14:35] Voice 24: significant implications for Bowen Island should the province take up your

[3:14:38] Voice 24: call take up your request for decision or take up this body's request for

[3:14:42] Voice 24: decision and implement policy and legislative amendments that would make

[3:14:46] Voice 24: modifications in any or all of these areas it would have implications for our

[3:14:52] Voice 24: intergovernmental connections and ultimately our residents who are residents of the Islands Trust

[3:14:58] Voice 24: and being contained in your boundary. I also have questions personally as to the depth and

[3:15:03] Voice 24: the severity of the Trust's inability to fulfill its mandate. Trust Council's similar letter to

[3:15:08] Voice 24: the province in 2022 garnered a reply then from Minister Cullen which yes it pointed at the

[3:15:15] Voice 24: upcoming municipal elections at the time which were on the horizon but it made reference to the

[3:15:19] Voice 24: the trust's own governance review received, I believe, in March of that year, that had,

[3:15:25] Voice 24: as Minister Cullen pointed out, quote, a number of actions the Islands Trust can take

[3:15:29] Voice 24: within its existing authorities to address some of the emerging concerns and pressures

[3:15:33] Voice 24: that it's facing. I also note that the trust is in possession of a 2006 governance report

[3:15:40] Voice 24: where, you know, reflecting back on the proceedings of the trust council at that time,

[3:15:45] Voice 24: many of the same issues that I've witnessed around this table when reviewing meeting recordings and minutes are still alive today.

[3:15:55] Voice 24: And many of those suggestions, which were partially funded by the province and not governance review and undertaken by Nielsen Welch,

[3:16:02] Voice 24: proposed a number of changes which, to my knowledge, remain unaddressed until this day.

[3:16:08] Voice 24: So as the head of the only municipality contained within the borders of the Islands Trust,

[3:16:16] Voice 24: It puts me in this interesting position of effectively being an arm's length observer who is contained within the bubble of your governance.

[3:16:25] Voice 24: And I would offer in this unique spectating position, and that offer is, you know, respectful and gentle and as constructively as possible,

[3:16:36] Voice 24: that given these points, that the conflicts within this elected body do not in and of themselves rise to a crisis of governance that cannot be repaired.

[3:16:46] Voice 24: Rather, I think it points to a crisis of process

[3:16:48] Voice 24: that needs to be worked through.

[3:16:51] Voice 24: To this end, Bowman Islands Council unanimously decided

[3:16:55] Voice 24: that it cannot support any engagement work by staff

[3:16:58] Voice 24: with our residents on the Islands Trust Policy Statement,

[3:17:01] Voice 24: and you'll see a letter to this effect contained later in your agenda,

[3:17:04] Voice 24: I believe.

[3:17:05] Voice 24: The reasoning here is that we struggle with the incongruence

[3:17:10] Voice 24: of this body asking majority resolution that states

[3:17:14] Voice 24: that it's unable to meet the challenges of its time

[3:17:17] Voice 24: because of systemic issues on the one hand,

[3:17:20] Voice 24: while on the other hand,

[3:17:23] Voice 24: you know, seeking with the notion that it's capable

[3:17:26] Voice 24: of leading a generational shift into a new policy statement.

[3:17:29] Voice 24: Those two points of view are at odds with each other

[3:17:32] Voice 24: and need to be reconciled before Bowen Island is comfortable

[3:17:35] Voice 24: engaging in a policy statement

[3:17:37] Voice 24: which will ultimately come before an elected body

[3:17:40] Voice 24: that seems to be at odds with itself.

[3:17:45] Voice 24: It's clear to Bowen Island Council

[3:17:46] Voice 24: Council, that the political divisions around Trust Council

[3:17:48] Voice 24: table need a venue for reconciliation,

[3:17:50] Voice 24: that a clear strategic path for

[3:17:52] Voice 24: governance needs to be charted,

[3:17:54] Voice 24: and that the Trust advocates for

[3:17:56] Voice 24: its own solutions to the province before asking

[3:17:58] Voice 24: to surrender so much of its decision-making

[3:18:00] Voice 24: and advocacy to senior levels of government.

[3:18:03] Voice 24: As the head of a local government,

[3:18:05] Voice 24: I've already seen the heavy-handedness

[3:18:07] Voice 24: that last session's legislature

[3:18:09] Voice 24: downloaded to municipalities.

[3:18:11] Voice 24: We saw the result and the conflict inherent

[3:18:13] Voice 24: in a top-down approach

[3:18:15] Voice 24: that...

[3:18:19] Voice 24: fit, you know, fit a non-tailored made solution onto municipalities for housing and a number of

[3:18:24] Voice 24: other issues that those municipalities and those local governments are currently rebelling against,

[3:18:30] Voice 24: or many of them are. Bowen Islanders are concerned about the future of the trust.

[3:18:37] Voice 24: Our community opinion poll taken at the 2022 election speaks to this, where almost 80% of

[3:18:43] Voice 24: our residents voted in support of renegotiating our funding with the trust. We look to this body

[3:18:49] Voice 24: for leadership in the preserve and protect mandate of the trust and i think many residents are left

[3:18:54] Voice 24: wanting given the political divisions that we're witnessing around this table

[3:18:59] Voice 24: what i'm calling for here is straightforward take a breath undertake a proper strategic planning

[3:19:07] Voice 24: process with strong river banks that can hold and work with the conflict being experienced

[3:19:11] Voice 24: by this body consult with stakeholders bowen island included in the spirit and the letter

[3:19:18] Voice 24: of the protocol agreement that exists between us whose principles are lofty and aspirational and

[3:19:23] Voice 24: make sense and speak to a collaborative spirit that should be engaged when working with us

[3:19:28] Voice 24: and arrive at islands trust made solutions to the islands trust experience problems that you're

[3:19:34] Voice 24: facing i deeply appreciate the trust you know at the end of this i you know i understand that

[3:19:40] Voice 24: there's some criticism being delivered here and it's not um without empathy i i deeply empathize

[3:19:46] Voice 24: with the position that elected officials are put in in this day and age with the polarized

[3:19:50] Voice 24: communities that we're facing with the pressures of that polarization at senior levels of government

[3:19:56] Voice 24: and it's a difficult place to be in but i appreciate what the trust stands for and what

[3:20:02] Voice 24: it could represent its adjacents to local government and its mandate to preserve and

[3:20:06] Voice 24: protect our cherished islands is globally unique i feel a reverence for what this organization and

[3:20:15] Voice 24: and what the trust could become for future generations

[3:20:18] Voice 24: of residents and visitors and indigenous populations.

[3:20:23] Voice 24: I have zero desire to see the trust fail or see it abolished.

[3:20:26] Voice 24: I want us to retain our own ability to chart

[3:20:28] Voice 24: and define our own course,

[3:20:29] Voice 24: but the trust take head on its own responsibilities

[3:20:32] Voice 24: and solutions for self-actualization

[3:20:34] Voice 24: into the next generation.

[3:20:36] Voice 24: Any support that I or our municipality can provide

[3:20:39] Voice 24: or our council provide will be gratefully offered.

[3:20:42] Voice 24: And thank you for my time here today.

[3:20:44] Voice 24: day. I'm willing to take any questions. I am here for the next couple of days and willing to chat

[3:20:48] Voice 24: with council members one-on-one. So thank you.

[3:20:54] Trustee Luckham: Thank you, Mayor. I am glad that you're staying

[3:20:57] Trustee Luckham: with us for an extended period and able to perhaps answer questions and have conversations with all

[3:21:04] Trustee Luckham: of us. But I will ask, are there any questions at the moment that you'd like to ask? And

[3:21:10] Trustee Luckham: And otherwise, we'll go to our next speaker.

[3:21:13] Trustee Luckham: So you run the speaker.

[3:21:14] Trustee Luckham: Did

[3:21:15] Voice 15: we, were you consulted on the first letter that was sent?

[3:21:24] Voice 24: You know?

[3:21:25] Voice 24: And through the chair, I'm not, which letter is that in reference to?

[3:21:30] Voice 24: The last term's request in 2022 for a review, the original letter.

[3:21:38] Voice 24: I was not here in 2022, so this is my first term.

[3:21:42] Voice 24: However, I don't recall seeing that past three minutes.

[3:21:48] Voice 24: Trustee Harris.

[3:21:51] Voice 3: Thank you. Thank you, Mr. Mayor.

[3:21:55] Voice 3: I'm curious, you mentioned something about the housing initiatives coming down from the province being unsavory to some municipalities.

[3:22:03] Voice 3: What is it that Bowen Island doesn't like about these housing initiatives?

[3:22:10] Voice 24: Bowen Island hasn't taken a position one way or the other on the housing initiatives.

[3:22:15] Voice 24: We did do our work with the province to update our OCPs and to implement those initiatives as best as possible.

[3:22:22] Voice 24: The challenge for us really was being a small municipality from the staff side.

[3:22:28] Voice 24: It shelved a lot of work that our planning department was doing already,

[3:22:32] Voice 24: and I'm seeing some nods around the table that might be consistent with the Island Trust Planning Department as well.

[3:22:36] Voice 24: I don't want to read too much into that.

[3:22:37] Voice 24: But the other notable thing around the housing initiatives is the dialogue that's existed across the rest of the province.

[3:22:44] Voice 24: You've seen other municipalities and other mayors go toe-to-toe with the housing minister.

[3:22:48] Voice 24: There's, I think, a fair point around a lack of commensurate investment in things like schools and hospitals and health care and sewer and water systems that would support those housing targets.

[3:23:00] Voice 24: And ultimately, it's the, you know, there's some issues around density bonusing.

[3:23:05] Voice 24: And I don't need to get too far down the rabbit hole of housing, but it was very much a top-down approach that was pushed on municipalities.

[3:23:11] Voice 24: And you've seen in the media, as well as in many council proceedings across the province, a lot of pushback to the province against what was perceived really as a top-down approach.

[3:23:22] Voice 24: That was celebrated initially, I think, and then down the road as it came into implementation, got sticky in some of the implementation points.

[3:23:33] Trustee Luckham: Okay, that concludes our time here, and I'm really grateful that you're here for more later.

[3:23:40] Trustee Luckham: So thank you. And thank you for your warmth expressed there to the Islands Trust.

[3:23:46] Trustee Luckham: I appreciate that very much. Thank you. Thank you, Chair. I appreciate that.

[3:23:48] Trustee Luckham: And then through you to the rest of the Council, thank you for your time here today.

[3:23:51] Trustee Luckham: OK, thank you. So our next speaker, I'll let you introduce yourself.

[3:23:56] Trustee Luckham: It's from the Friends of the Gulf Islands. And you have 10 minutes.

[3:24:01] Trustee Luckham: And please, over to you.

[3:24:05] Voice 7: Julia Nichols, Pender Island.

[3:24:06] Voice 7: I am speaking on behalf of the Friends of the Gulf Islands Society.

[3:24:11] Voice 7: Our mandate is to ensure that the Islands Trust upholds its original purpose, which

[3:24:17] Voice 7: is to protect the natural environment and rural character of the Trust Islands from

[3:24:23] Voice 7: the impacts of overdevelopment.

[3:24:25] Voice 7: Our Society has over 100 members, with more joining regularly, and we reach an audience

[3:24:32] Voice 7: of more than 300 newsletter subscribers.

[3:24:37] Voice 7: We have been closely monitoring the process

[3:24:40] Voice 7: on the new draft trust policy statement, or TPS,

[3:24:45] Voice 7: and we are concerned about the recommended changes

[3:24:49] Voice 7: to the TPS draft and some of the comments

[3:24:52] Voice 7: of the committee of the whole.

[3:24:55] Voice 7: Today, we want to highlight three key issues.

[3:24:59] Voice 7: 1. Attendance by trustees at Committee of the Whole meetings has decreased.

[3:25:07] Voice 7: 2. Significant and problematic changes are being made to the TPS draft.

[3:25:14] Voice 7: 3. The definition of environment in the draft TPS is inappropriate.

[3:25:20] Voice 7: appropriate. Firstly, trustee attendance at the committee of the whole meetings has been declining

[3:25:28] Voice 7: with only 18 trustees present at the July and October meetings and just barely a quorum in

[3:25:36] Voice 7: November. This small group is nonetheless making decisions that dilute environmental protections

[3:25:44] Voice 7: protections in the TPS. Secondly, we would like to address changes being made to the TPS draft.

[3:25:54] Voice 7: The Islands Trust Act requires that the Trust Council focus on protecting the trust area as a

[3:26:03] Voice 7: whole, not solely the interests of individual islands. This responsibility is executed partly

[3:26:12] Voice 7: partly through the Trust Council's budgeting power and also through the Executive Committee's authority

[3:26:18] Voice 7: to ensure bylaws are consistent with the TPS.

[3:26:24] Voice 7: Additionally, the province, through the minister, exerts authority by approving the TPS and certain bylaws.

[3:26:33] Voice 7: These elements of the Trust Act are designed to ensure that local trust committees, LTCs,

[3:26:40] Voice 7: don't act independently of one another, but instead work to protect the entire trust area.

[3:26:48] Voice 7: Statements made by some trustees during Committee of the Whole meetings suggest a disregard for this

[3:26:56] Voice 7: aspect of the Trust Act. We've heard trustees say that LTCs should be free to act as they wish,

[3:27:03] Voice 7: unbound by the TPS. These sentiments are now being translated into motions and changes

[3:27:11] Voice 7: that undermine the oversight roles of the Executive Committee and the province,

[3:27:18] Voice 7: effectively shifting authority to individual LTCs over their own bylaws and official community plans.

[3:27:27] Voice 7: To give a few examples, at the October 3rd Committee of the Whole meeting,

[3:27:33] Voice 7: a trustee suggested removing all directives from the TPS.

[3:27:39] Voice 7: Fortunately, others at the meeting disagreed.

[3:27:42] Voice 7: In November, some trustees stated that each LTC should govern its island as it wishes.

[3:27:51] Voice 7: Although no formal motion was passed on this, the preferences of certain trustees are clear,

[3:27:57] Voice 7: and these preferences are influencing actual amendments to the TPS draft.

[3:28:03] Voice 7: In both October and November, the phrase protection of the unique amenities and environment was removed from Sections 3.4.1 regarding density limits and 3.4.9 housing of the TPS draft.

[3:28:25] Voice 7: The rationale given was that this protection is already assumed in the mandate.

[3:28:31] Voice 7: date. Trustee discussions indicate that this language is not assumed and needs to be explicitly

[3:28:38] Voice 7: stated for the LTCs and the Executive Committee to consider if directives contain the object

[3:28:48] Voice 7: wording and others do not, what then are the policy implications of this inconsistency?

[3:28:56] Voice 7: At the October 3rd meeting, some trustees even questioned the mandate of the Islands Trust Act, suggesting that setting things up as priorities is not what we agreed to do, despite the trust historically endorsing prioritization for 50 years.

[3:29:18] Voice 7: One trustee rightly pointed out that prioritization has always been fundamental to the trust.

[3:29:26] Voice 7: Yet, it was suggested that staff provide a definition of prioritization for the committee.

[3:29:33] Voice 7: We also heard calls to replace the word ensure with consider, which reduces the directive nature of the language.

[3:29:42] Voice 7: Another significant change is the removal of the definition of sustainable communities from the current TPS, which is that human communities must achieve a balance between environmental, economic, and environmental issues.

[3:30:00] Voice 7: and social systems, and they must respect the carrying capacity of the supporting environment.

[3:30:07] Voice 7: Surely, this concept is key to effective TPS implementation.

[3:30:14] Voice 7: Our third and final issue is a concern about the new definition of environment in the glossary,

[3:30:22] Voice 7: where environment is defined as all organic and inorganic matter on Earth.

[3:30:29] Voice 7: This is very broad, encompassing everything from water to toxic substances to concrete structures.

[3:30:40] Voice 7: This definition fails to capture the unique natural ecosystems of the trust area as intended in the mandate.

[3:30:51] Voice 7: date. The committee of the whole discussions appear to be advancing the deeply concerning

[3:31:00] Voice 7: reinterpretation of unique amenities from the September 2023, for which citizens have yet

[3:31:07] Voice 7: to achieve, sorry, for which citizens have yet to receive an adequate response from Trust Council,

[3:31:16] Voice 7: despite numerous submitted written and verbal concerns and now it appears that the concept of

[3:31:24] Voice 7: environment is receiving the same kind of distorting and diluting treatment. We are

[3:31:33] Voice 7: strongly opposed to any actions that undermine the trust's historical mandate to preserve

[3:31:40] Voice 7: the natural environment of the trust area.

[3:31:44] Voice 7: Today, we seek to bring these critical changes to light

[3:31:48] Voice 7: and to urge all those who value the protection of our natural environment

[3:31:52] Voice 7: as well as the oversight roles of the Executive Committee and the province

[3:31:57] Voice 7: to attend the Committee of the Whole meetings.

[3:32:02] Voice 7: We call on you to voice your commitment to preserving the natural environment

[3:32:07] Voice 7: across the trust area.

[3:32:09] Voice 7: Without your support, we fear that the TPS will be left offering no more environmental protection than a municipal framework, thereby undermining the very purpose of the Islands Trust Act. Thank you.

[3:32:28] Voice 7: you.

[3:32:30] Trustee Luckham: Thank you very much for joining us today and your message. We're going to continue on with our

[3:32:41] Trustee Luckham: agenda. We're well past our time slot and we're going to go to public comment period. And let's

[3:32:49] Trustee Luckham: turn to the audience back there. Is there folks in the audience that wish to address us in the

[3:32:53] Trustee Luckham: public comment period? Do you

[3:32:58] Voice 28: want to have a second go?

[3:32:59] Trustee Luckham: That would be fine too. That's happened

[3:33:01] Trustee Luckham: before, but perhaps I'll get you to make your way up to the microphone and anybody else

[3:33:06] Trustee Luckham: want to kind of self-organize and see yourself up there, but otherwise we'll continue on.

[3:33:11] Trustee Luckham: And I'll ask if there's anybody online that we're aware of and attendees that is able

[3:33:16] Trustee Luckham: to join us and staff that got that able to promote speakers online.

[3:33:22] Trustee Luckham: No one online.

[3:33:23] Trustee Luckham: Okay.

[3:33:24] Trustee Luckham: Very good then.

[3:33:25] Trustee Luckham: So let's, please introduce yourself and welcome to Trust Council in two minutes is what we

[3:33:29] Trustee Luckham: Thank

[3:33:30] Voice 13: you very much.

[3:33:30] Trustee Luckham: I'm

[3:33:31] Voice 13: Jennifer Margeson from Galliano Island, and it's almost the end of 2024, and the Friends of the Gulf Islands Society would like to wish the Trust Council, the Trust staff, residents of the Trust area, and all those who care about the islands, the waters, and the communities of the Trust area a happy and festive season, and all the best in 2025.

[3:33:55] Voice 13: Friends of the Gulf Islands has been following trust meetings and discussions all this past

[3:34:00] Voice 13: year and commenting and advocating where we can for clear and strong creation and adherence

[3:34:08] Voice 13: to policies that further the preserve and protect mandate of the Islands Trust Act.

[3:34:13] Voice 13: There's been a lot of talk of vision for the trust this year, so at year end, we would

[3:34:19] Voice 13: like to leave you with our thoughts on vision for the Islands Trust area.

[3:34:23] Voice 13: area. Our communities are indeed different than they were 50 years ago, but the concern then as

[3:34:31] Voice 13: now was that the rural and natural character of the islands would be preserved and protected.

[3:34:40] Voice 13: If the mandate is to be achieved, we believe it is us who need to compromise, not the values

[3:34:48] Voice 13: associated with the Protect and Preserve Mandate.

[3:34:53] Voice 13: As our vision document, which I'm just going to pass around

[3:34:56] Voice 13: when I'm done here in just one minute,

[3:34:59] Voice 13: concludes, humans have a history of changing nature

[3:35:03] Voice 13: to suit only themselves.

[3:35:06] Voice 13: The Islands Trust Act gave us the opportunity

[3:35:08] Voice 13: to do something outside our personal interests

[3:35:13] Voice 13: by cherishing a very special place

[3:35:16] Voice 13: and doing whatever we can to preserve and protect it.

[3:35:20] Voice 13: Please, let's all commit to continuing to do that in the following year.

[3:35:27] Voice 13: Thank you very much for listening and thank you for your work.

[3:35:35] Trustee Luckham: Thank you very much for coming today and sharing your thoughts with us.

[3:35:40] Trustee Luckham: I appreciate that.

[3:35:42] Trustee Luckham: There are no speakers online.

[3:35:45] Trustee Luckham: Nobody further wishes to address council or the audience.

[3:35:48] Trustee Luckham: And so I'm going to proceed with our agenda. We left off in the work program reports. And I believe that Risa Smith is standing by online. There she is. Thank you, Risa.

[3:36:06] Trustee Luckham: Over to you.

[3:36:07] Trustee Luckham: you.

[3:36:07] Voice 23: Thanks very much. I'm speaking as the Islands Trust Conservancy board chair. The staff

[3:36:15] Voice 23: have provided you with an update on our activities over the past quarter, as well as planned activities

[3:36:21] Voice 23: in the upcoming quarter. It's in your package, and I won't speak to it directly. But if you have

[3:36:26] Voice 23: questions, I can try to answer them. As you can see for the update, it's been a very busy quarter,

[3:36:31] Voice 23: as usual. What I do want to speak to you is about a letter that we sent to you on November 25th

[3:36:40] Voice 23: in relation to the request that you sent to the previous Minister of Municipal Affairs,

[3:36:46] Voice 23: Anne Kang, requesting a review of the Islands Trust. My comments, in a way, are very similar

[3:36:53] Voice 23: to the comments of the Mayor from Bowen Island, who spoke to you earlier. In our letter to you,

[3:36:59] Voice 23: we highlight that we were not consulted on the content of your letter to Minister Kang,

[3:37:04] Voice 23: although the request affects us directly. We are also, we're respectfully asking that in the future

[3:37:11] Voice 23: ITC board is consulted on matters that have a direct effect on us, as per Bylaw 86. While we

[3:37:20] Voice 23: find it regrettable that we were not consulted, and we recognize it's too late to really do

[3:37:26] Voice 23: anything about that now. We do see that this has created an opportunity to enhance collaboration

[3:37:34] Voice 23: between Trust Council and the ITC Board, particularly on matters of legislative

[3:37:39] Voice 23: importance that affect the whole Islands Trust and especially the Islands Trust Conservancy.

[3:37:45] Voice 23: We'll just note that when you consult with people you always get a better and stronger

[3:37:52] Voice 23: stronger communication. And we are your partners. We want to work with you. And we're sorry this

[3:37:59] Voice 23: unfortunate thing happened, but we hope it's like a signal that we can work together better in the

[3:38:06] Voice 23: future. So I don't know if, I hope, I'm presuming you all saw our letter in your package. Thank you.

[3:38:13] Voice 23: Okay.

[3:38:18] Trustee Luckham: Thank you for your report. And I'll just ask if the trustees have any questions with respect to the Honest Trust Conservancy report. Otherwise, we will be receiving that for information. It's in your package. Anybody have any questions?

[3:38:34] Voice 15: Trustee Campbell.

[3:38:36] Voice 15: just curious why all of a sudden this is an issue a few years after a letter was sent

[3:38:44] Voice 15: and a second letter has been sent now and sudden like where where is the disconnect in

[3:38:52] Voice 15: that this has already happened and it's just re-sending a letter we

[3:38:58] Voice 23: just we just learned

[3:38:59] Voice 23: about the letter to minister kang at our recent board meeting which was a few weeks ago so

[3:39:04] Voice 23: So we hadn't been sent it.

[3:39:06] Voice 23: We didn't know about it.

[3:39:07] Voice 23: So I'm just forwarding on what our board asked me to at the most recent meeting.

[3:39:14] Voice 23: So we didn't know anything about this letter.

[3:39:17] Voice 23: We hadn't heard anything about it.

[3:39:19] Voice 23: We were quite surprised.

[3:39:20] Voice 23: Usually you do consult with us, but in this case, you didn't.

[3:39:26] Voice 23: And we were very surprised by that.

[3:39:34] Voice 23: Does that answer your question?

[3:39:35] Voice 23: Yeah, thanks.

[3:39:37] Voice 15: well

[3:39:38] Voice 15: no it doesn't I guess

[3:39:42] Voice 15: this letter that was just sent out

[3:39:46] Voice 15: was simply just resending a letter that had already been sent

[3:39:51] Voice 15: and responded to

[3:39:52] Voice 15: there has already been a request for a review in 2022

[3:40:00] Voice 15: prior to this term

[3:40:02] Voice 15: and then the trustees of today decided to resend

[3:40:07] Voice 15: and with somewhat more detail, I believe, because that was what was requested from the first response from the minister.

[3:40:17] Voice 15: And so I guess I don't understand how we're getting into a feeling like there's been no consultation on something that has already been on the books for a couple of years.

[3:40:33] Voice 23: Well, the previous letter is unfortunately before my time on the board, but it's my understanding, and correct me if I'm wrong, that the ministry at the time told you that they weren't going to do a review.

[3:40:46] Voice 23: So this is quite different because you're going back and you're saying, well, you told us you're not going to do a review, but we really want you to.

[3:40:53] Voice 23: So we would expect for you to consult with us.

[3:41:00] Voice 23: We're part of the Islands Trust.

[3:41:01] Voice 23: trust. We're on your side. We work together. And we would be able to enhance any communication.

[3:41:07] Voice 23: It's not a negative thing. It's a positive thing. So maybe that's a bit of a better answer. Thanks.

[3:41:14] Voice 23: Thanks for your question. Trustee Morrison.

[3:41:18] Voice 6: So just a quick clarification, Risa. I understand

[3:41:22] Voice 6: the original letter was before your time. But are you aware at all if the original letter or is the

[3:41:26] Voice 6: executive committee aware at all if the original letter from the summer of 2022, that's when it

[3:41:31] Voice 6: was, was sent out to the Island's Trust Conservancy, sorry?

[3:41:38] Voice 23: We didn't discuss it at the board, so I don't know, but I'm definitely going to go back

[3:41:42] Voice 23: and try and find that out.

[3:41:43] Voice 23: Okay.

[3:41:44] Voice 6: My

[3:41:44] Voice 23: understanding at

[3:41:45] Voice 6: the time was that we did, oh, okay.

[3:41:47] Voice 6: Yeah,

[3:41:47] Trustee Luckham: so I'm going to recognize that past chair of the Island's Trust Conservancy, Kate

[3:41:53] Trustee Luckham: Lewis-Stamford, might have that corporate recollection.

[3:41:58] Voice 33: um yeah i'm we did see it um and i'm pretty sure we saw it before it went out whether or not we

[3:42:06] Voice 33: uh engaged in any specific consult consultation that's the part i'm not sure um but we did look

[3:42:15] Voice 33: at it as a as a corporate entity as the conservancy so

[3:42:22] Voice 6: thanks so just to follow up

[3:42:23] Voice 6: comment then to that if that's okay so um it does seem like we missed a step so um yeah an apology

[3:42:30] Voice 6: to the conservancy i think for that for my for me anyway and um to just think about how we can

[3:42:37] Voice 6: ensure that that does get looped in because i do think we're all on the same team here

[3:42:42] Voice 6: thank you i appreciate that thank you

[3:42:44] Voice 31: joseph um

[3:42:46] Voice 9: i am i'm a bit concerned about this because

[3:42:52] Voice 9: Because, first of all, you know, the Ireland's Trust Conservancy Board consists of elected trustees and provincial appointees.

[3:43:01] Voice 9: So the elected trustees were part of all of the discussions, both in the last term and this term.

[3:43:08] Voice 9: and uh you know they i'm surprised that the entire board wouldn't actually know given that a lot of

[3:43:17] Voice 9: meetings are given over to updates from people on other meetings and i'm also i'm not entirely sure

[3:43:26] Voice 9: how provincial appointees can be part of the creation of this it's kind of almost a conflict

[3:43:36] Voice 9: of interest. But I'm also reflecting on the fact that the request for the review is genuinely

[3:43:42] Voice 9: a request for a review. It's not a request for particular changes, so that everybody who has a

[3:43:51] Voice 9: voice on what should happen next will be consulted if and when that review takes place. Also, I don't

[3:44:00] Voice 9: believe that the letter from minister cullen said he would not do a review he asked for a response

[3:44:07] Voice 9: from the new trustees and it's taken us two years to eventually get that response over the line so

[3:44:17] Voice 9: i don't i i can't see how there's a complete vacuum um in consultation with other bodies

[3:44:27] Voice 9: thank you well

[3:44:29] Voice 23: yeah I guess I thanks for that I do have to respond the provincial the the board

[3:44:34] Voice 23: is six people all who are equal whether they be elected trustees or provincial appointees

[3:44:41] Voice 23: that is how it works that's how they're appointed so there's not some difference between the

[3:44:47] Voice 23: provincial appointees and the elected officials it was the elected officials who brought it to

[3:44:53] Voice 23: to the attention of the board and that's why it was on our agenda so we were aware of it

[3:44:58] Voice 23: that letter does say that we're not able to I can't remember the exact words but we need this

[3:45:05] Voice 23: review because we're we're hindered in doing our work because of our legislation and we don't know

[3:45:12] Voice 23: if that's true or not we as the ITC board we haven't considered that are we hindered or not

[3:45:18] Voice 23: so we would like before a letter goes out like that to have considered whether it's true or not

[3:45:26] Voice 23: it may be true maybe not but we haven't even discussed that so and I don't know I haven't

[3:45:31] Voice 23: seen an analysis that the trust council discussed that either like what are you hindered by and you

[3:45:38] Voice 23: may be you very well maybe but we haven't seen that in a transparent way so I think when a letter

[3:45:44] Voice 23: like that goes out because we are on the same team because we we do want to work to we have to

[3:45:51] Voice 23: work together we should work together we are supporters of the trust obviously we think we

[3:45:57] Voice 23: could have helped make a letter like that better so we're just asking to think about that when

[3:46:05] Voice 23: things like that go out that are asking for a review of the whole um islands trust that you

[3:46:11] Voice 23: consider that includes the Islands Trust Conservancy we're part of it and we're

[3:46:16] Voice 23: on your side we want to work with you and we think we could add to something

[3:46:21] Voice 23: like that so to us it doesn't seem like such a big deal it seems like it was an

[3:46:26] Voice 23: oversight and that's fine that happens we're all very busy but the next time we

[3:46:31] Voice 23: we'd like to work more closely with you on that kind of communication that's all

[3:46:36] Voice 23: we're asking for thank you mr

[3:46:43] Voice 12: bernardo uh yeah i i think we need to clarify something it actually

[3:46:48] Voice 12: wasn't um an oversight i don't think um the consultation issue did in fact come up when

[3:46:54] Voice 12: we debated the letter in september uh staff identified that as a potential problem in fact

[3:46:59] Voice 12: um in the sense that the staff advised us that um not asking for input from both bowen island

[3:47:07] Voice 12: and the Conservancy might be a problem

[3:47:10] Voice 12: if those two bodies,

[3:47:12] Voice 12: well, if those two bodies like you're doing today

[3:47:14] Voice 12: interpreted it as a problem

[3:47:15] Voice 12: and wanted to complain about it.

[3:47:18] Voice 12: So it was discussed,

[3:47:20] Voice 12: and the view that was expressed

[3:47:21] Voice 12: by the proponents of the letter

[3:47:26] Voice 12: provided explanations along the lines

[3:47:28] Voice 12: that you've just heard from Trustee Poland,

[3:47:30] Voice 12: which is there's actually nothing in the letter

[3:47:32] Voice 12: that asks for an identifiable legislative change

[3:47:37] Voice 12: or outcome, which is what the Conservancy is

[3:47:41] Voice 12: entitled to be consulted about. And as Tracey Bowen pointed out,

[3:47:45] Voice 12: that comes later if there is a review

[3:47:49] Voice 12: and then discussions about potential changes emerge out

[3:47:53] Voice 12: of that process. And what

[3:47:57] Voice 12: the letter asks for is, in fact, an expanded consultation process

[3:48:01] Voice 12: So it will include First Nations, well, sorry, Indigenous governing bodies, all of the communities, all of the stakeholders, if you want to use that language.

[3:48:10] Voice 12: So it's important to make the point that it wasn't an oversight.

[3:48:17] Voice 12: The point was considered, but the vote speaks for itself in the sense it's like the consensus view was, no, this doesn't violate that agreement within memorandum of understanding or whatever's in the policy.

[3:48:31] Voice 12: So I thought I should clear that up.

[3:48:33] Voice 12: Thank you.

[3:48:36] Voice 12: Trustee Stanford.

[3:48:41] Voice 33: Historically, I don't know if it makes any difference or not.

[3:48:44] Voice 33: When we first started looking at a review, the governance review, the motion that was

[3:48:51] Voice 33: passed was very distinctly not including the Islanders Trust Conservancy.

[3:48:55] Voice 33: And I think a lot of the actions moving forward continue that distinction.

[3:49:01] Voice 33: I understand the logistics either way, but part of our conversation moving forward is to really understand where the conservancy fits in the Islands Trust and recognizing it is the Islands Trust.

[3:49:17] Voice 33: It just happens to have the ability to hold real estate.

[3:49:23] Voice 33: That's really the only separating factor that the conservancy has.

[3:49:29] Voice 33: and and this would be to me as part of the whole conversation of how we see the

[3:49:36] Voice 33: Islanders Trust moving forward and I hope we can do it in step with both

[3:49:40] Voice 33: Bowen Island and the Islanders Trust Conservancy and our other governing

[3:49:47] Voice 33: bodies that we we touch out reach out to so thanks.

[3:49:51] Voice 28: Trustee Elliott. Thanks

[3:50:06] Voice 32: so so you

[3:50:08] Voice 32: You might have seen Trust Council, the letter that was circulated, refers to Bylaw No. 86.

[3:50:14] Voice 32: So I do believe that we did miss something.

[3:50:18] Voice 32: And it's Executive Committee's responsibility to consider if a legislative proposal that is to be submitted to Council may have an impact on the responsibility of the Board,

[3:50:29] Voice 32: the Executive Committee will refer that draft legislative proposal to the Board for comment.

[3:50:35] Voice 32: this is written in our own bylaws of how we are to work together and we didn't just skip over that

[3:50:43] Voice 32: step we ignored it against the advice of staff and i was one of the trustees who said yes the

[3:50:50] Voice 32: intent of the request is probably good but advice from provincial staff is check in and talk to

[3:50:57] Voice 32: the constituting bodies beside you that you must work in partnership with including the conservancy

[3:51:03] Voice 32: so the advice from staff was do more analysis and come back with a proposal when you've got

[3:51:11] Voice 32: everybody on board and we didn't do that so there was two votes last september one was request for

[3:51:19] Voice 32: review the second was send the letter which did not receive much more than a majority vote so i

[3:51:26] Voice 32: think we skipped a large part of the process and i will say it's probably because of the quality of

[3:51:31] Voice 32: advice that last term trustees or trust council was given versus this term our cao went out got

[3:51:40] Voice 32: some advice from provincial advisors came back and said these are your responsibilities to consider

[3:51:46] Voice 32: drafted that in the briefing and that's what we're going on so the quality of advice has has

[3:51:52] Voice 32: dramatically gone up and saying look at your responsibilities look at your own bylaws and

[3:51:58] Voice 32: and your duties to one another.

[3:52:01] Voice 31: Sure, welcome.

[3:52:05] Trustee Luckham: Well, when I asked to have my name put on the list,

[3:52:07] Trustee Luckham: I was gonna say something different.

[3:52:09] Trustee Luckham: And the conversation has led me to the space that

[3:52:17] Trustee Luckham: the Alliance Trust is a family of LTCs,

[3:52:19] Trustee Luckham: Bowen Island Municipality and the Alliance Trust Conservancy.

[3:52:23] Trustee Luckham: And we need to include all the family members

[3:52:28] Trustee Luckham: in the work that we're doing together.

[3:52:30] Trustee Luckham: And I appreciate both Bowen Island Municipality

[3:52:34] Trustee Luckham: and the Outsourced Conservancy bringing to our attention

[3:52:38] Trustee Luckham: that they would have appreciated being consulted on this.

[3:52:42] Trustee Luckham: And so let's just take that to heart

[3:52:44] Trustee Luckham: and act accordingly in the future.

[3:52:48] Trustee Luckham: So that's all I want to say.

[3:52:54] Trustee Luckham: Let's do better, I think, really.

[3:52:58] Voice 31: Trustee Getty.

[3:53:03] Voice 35: Peter just said much of what I would like to say,

[3:53:05] Voice 35: but it was in terms of reminding trustees

[3:53:09] Voice 35: trustees that there was an element of urgency in our discussions and we wanted to have this

[3:53:15] Voice 35: as part of an election cycle and that that had some repercussions I think in our decision making

[3:53:21] Voice 35: we also with respect to trustee Campbell's comments in terms of why not the first letter

[3:53:27] Voice 35: if there's a reaction to the second letter I think we specifically wanted to strengthen the ask

[3:53:32] Voice 35: and there was some language that was a little bit more urgent in terms of what we were saying

[3:53:38] Voice 35: to the ministry in terms of paying attention to our ask and i think that is a significant change

[3:53:45] Voice 35: in terms of of um the possibility that we missed the opportunity to consult and that would have

[3:53:54] Voice 35: been a better process so it is water under the bridge and i hope that everybody is paying

[3:54:00] Voice 35: attention so that what peter has just said in terms of collaborating more would be a better

[3:54:06] Voice 35: a much better process. And I know that the question that was put to the population in terms

[3:54:13] Voice 35: of our vote before the last election was to the effect of, you know, how do we work better with

[3:54:19] Voice 35: and understand better the process of the trust? So pay attention, that's all I think.

[3:54:27] Voice 31: Betsy Harris.

[3:54:31] Voice 3: Thank you. Interesting conversation. So I've just, you know, I've just heard that

[3:54:44] Voice 3: That somehow the people who voted to put the letter through have acted inappropriately.

[3:54:52] Voice 3: You know, as far as I know, a majority vote is a majority vote was 14 to 10.

[3:54:57] Voice 3: So it's maybe a bit more than just barely a majority. I could see if it was, you know, one vote splitting it.

[3:55:04] Voice 3: I honestly don't appreciate a lecture.

[3:55:08] Voice 3: As trustees, we're elected.

[3:55:10] Voice 3: The Alliance Trust Conservancy is appointed.

[3:55:13] Voice 3: pointed. We already know there's a deficit with democracy

[3:55:17] Voice 3: and that's part of the letter that we sent. So for me to try and think

[3:55:21] Voice 3: that somehow an unelected body should be helping

[3:55:24] Voice 3: determine what their main issues are, I

[3:55:29] Voice 3: really don't appreciate...

[3:55:30] Trustee Luckham: I have a point of order, Trustee Harris,

[3:55:33] Trustee Luckham: and I would like to hear the point of order. Unparliamentary remarks

[3:55:40] Voice 32: about the Islands Trust Conservancy not being elected.

[3:55:44] Voice 32: Could you rephrase that, please?

[3:55:49] Voice 3: I don't understand.

[3:55:51] Voice 3: How is that unparliamentary?

[3:55:55] Voice 3: Was that a true statement?

[3:55:57] Voice 29: That is an undemocratic institution.

[3:56:00] Trustee Luckham: You know what?

[3:56:01] Trustee Luckham: We're going totally off the rails here.

[3:56:03] Trustee Luckham: We've got a point of order.

[3:56:06] Trustee Luckham: Joe.

[3:56:07] Trustee Luckham: Okay.

[3:56:08] Trustee Luckham: Thank you.

[3:56:14] Trustee Luckham: I think that it's...

[3:56:15] Trustee Luckham: I'm not so sure that I agree

[3:56:17] Trustee Luckham: with the...

[3:56:18] Trustee Luckham: the um the um the point of order but i think that there is a certain level of disrespect

[3:56:27] Trustee Luckham: suggesting that the allen's trust conservancy member are lesser um that that it's a the

[3:56:35] Trustee Luckham: conservancy exists under its own democracy has appointed members that represent the public

[3:56:40] Trustee Luckham: and has elected members that are elected by this body to sit there so it fits within the

[3:56:46] Trustee Luckham: the democratic model of the organization. So I think the suggestion is to characterize what

[3:56:52] Trustee Luckham: you're trying to say differently, Jamie, and proceed. And so

[3:56:58] Voice 3: I will be filing formal complaints

[3:57:00] Voice 3: much of what and

[3:57:03] Voice 39: so

[3:57:06] Trustee Luckham: that's my ruling. And I'm going to ask counsel, is there an objection to

[3:57:11] Trustee Luckham: that ruling all

[3:57:12] Voice 28: right

[3:57:13] Trustee Luckham: so then if there's an objection to the ruling it goes to a vote of

[3:57:19] Trustee Luckham: council yeah and

[3:57:21] Trustee Luckham: there's no debate no debate so then

[3:57:25] Voice 9: what is the ruling i missed it in all of the

[3:57:27] Voice 9: conversation could you restate what you intend thank you so

[3:57:36] Trustee Luckham: i didn't necessarily agree with the

[3:57:39] Trustee Luckham: a failure of parliamentary conduct

[3:57:43] Trustee Luckham: in the ruling. But I think it's not unreasonable to ask Trustee Harris

[3:57:48] Trustee Luckham: to rephrase his characterization of those that are

[3:57:52] Trustee Luckham: elected and appointed to the Alliance for the Conservancy.

[3:57:59] Trustee Luckham: So therefore... Can I speak now? No, because we're still dealing with the

[3:58:04] Trustee Luckham: point of order. And so there's

[3:58:07] Trustee Luckham: a question. So the question is, do you want to

[3:58:11] Trustee Luckham: to support or sustain the ruling of the chair.

[3:58:14] Trustee Luckham: I'm gonna ask for all those in favor.

[3:58:18] Trustee Luckham: I don't know if I can vote on that even.

[3:58:30] Trustee Luckham: All right, so those opposed to,

[3:58:33] Trustee Luckham: well, obviously this is sustained,

[3:58:35] Trustee Luckham: but do you wanna register votes

[3:58:37] Trustee Luckham: against sustaining the decision of the chair?

[3:58:42] Trustee Luckham: I'm not seeing any.

[3:58:43] Trustee Luckham: So now, Jamie, it's back to you.

[3:58:46] Trustee Luckham: and i've asked you just to rephrase that i okay fine

[3:58:51] Voice 3: okay i've said nothing wrong i will be filing

[3:58:56] Voice 3: a formal complaint i can't believe what has happened in this trust council meeting after

[3:59:00] Voice 3: what executive committee what after what happened with the driftwood and all the rest of it i will

[3:59:06] Voice 3: not participate in anything else i will be here but i am appalled at what i've heard and what i've

[3:59:11] Voice 3: I've heard coming from executive committee tonight or today or whatever time

[3:59:15] Voice 3: it may be. Yeah, I can't even believe it. I'll be

[3:59:19] Voice 3: filing more than

[3:59:20] Trustee Luckham: one

[3:59:21] Voice 3: formal complaint. Thank you.

[3:59:23] Trustee Luckham: Thank you, Jamie. I'll just say the

[3:59:28] Trustee Luckham: council has actually supported that

[3:59:32] Trustee Luckham: decision of ruling on the point of order. So let's

[3:59:38] Trustee Luckham: proceed. Thank you, council. Do we have any further

[3:59:41] Trustee Luckham: there's speakers here quite honestly i'm losing track of where we're at it was the point of

[3:59:48] Trustee Luckham: orders up here though

[3:59:49] Voice 43: justin do

[3:59:50] Trustee Luckham: we still have a point of order and

[3:59:52] Voice 43: yeah we did we had two points

[3:59:53] Voice 43: of order you have to deal with the second one and let's show we and let's joe we're just trying to

[3:59:58] Trustee Luckham: do a second okay so

[4:00:00] Trustee Luckham: there's now a second point of order

[4:00:04] Trustee Luckham: outside of the, not in

[4:00:06] Trustee Luckham: agreement with the previous ruling. So your

[4:00:08] Trustee Luckham: point of order now, Joe, is?

[4:00:11] Voice 12: I'm withdrawing it.

[4:00:12] Voice 12: There's no point in belaboring this.

[4:00:15] Voice 12: Okay. Thank you,

[4:00:16] Trustee Luckham: Joe. I appreciate that.

[4:00:18] Trustee Luckham: So are we good to continue

[4:00:20] Trustee Luckham: here? No further points of order?

[4:00:24] Trustee Luckham: Then I'm going to continue

[4:00:25] Trustee Luckham: that if you want to get on the speaker's list, we'll

[4:00:27] Trustee Luckham: put you on the speaker's list. Okay.

[4:00:29] Trustee Luckham: Okay. Vice-Chair Mard, over to you.

[4:00:33] Trustee Luckham: Thank you.

[4:00:37] Voice 4: I didn't hear the results of the vote

[4:00:40] Voice 4: on the point of order.

[4:00:44] Voice 4: The chair was sustained. Go ahead.

[4:00:49] Trustee Luckham: I'll say it again. The chair

[4:00:50] Trustee Luckham: was sustained. Do

[4:00:52] Voice 4: you hear us? Yes, but what is the actual number

[4:00:54] Voice 4: of votes? Are we allowed to know that?

[4:00:58] Trustee Luckham: It was 15 in favor, and there were actually none that lifted their hands in opposition

[4:01:03] Trustee Luckham: opposition that I saw I

[4:01:04] Voice 4: actually did raise my hand in opposition but anyway all right

[4:01:07] Voice 4: maybe more anyway

[4:01:09] Trustee Luckham: it carried I don't want to dip on yeah thank you

[4:01:19] Voice 2: this is uh just in the

[4:01:22] Voice 2: in the spirit of the fairness uh plea um I'm not sure if this was misspoken but I heard uh

[4:01:30] Voice 2: uh vice chair Elliott talk about a deficit in advice that was delivered last term by staff

[4:01:38] Voice 2: I think that is a statement that is not something that um we maybe want to see stand in this this

[4:01:47] Voice 2: room this is a direct criticism of staffs one of whom is retired and really is not able to defend

[4:01:52] Voice 2: himself and I I think maybe um I'll certainly be open to the idea chair that perhaps there

[4:01:58] Voice 2: There was some misspeaking there in that regard.

[4:02:00] Voice 2: But I think talking about a failure of quality or lack of quality of step advice in the last term is not really appropriate language.

[4:02:09] Voice 2: It's not true either in my view. I was there.

[4:02:14] Trustee Luckham: So I think we should take that as a caution and a learning opportunity.

[4:02:18] Trustee Luckham: If that's the intent of raising it, then I think it is. Yeah.

[4:02:24] Trustee Luckham: So

[4:02:27] Voice 32: a deficit in advice does not mean advice was not – I don't believe the advice would have been provided.

[4:02:40] Voice 32: The advice that we got from the CAO was very clear about our responsibilities.

[4:02:45] Voice 32: And if it wasn't raised in the previous term, I would assume that there was a deficit in advice.

[4:02:53] Voice 32: Otherwise, I believe trustees would have acted.

[4:02:55] Voice 32: But I don't mean in any way to disparage the previous CAO, and I would happily withdraw those comments to any inference that there is a deficit in the quality of advice.

[4:03:10] Trustee Luckham: Okay. Is that satisfactory? Thank you. Thank you.

[4:03:15] Trustee Luckham: For the speakers, so that concludes that section of the agenda. I'm going to now move to the executive.

[4:03:25] Trustee Luckham: Chair, can I move

[4:03:27] Voice 34: receipt of the chair's

[4:03:29] Voice 34: report? Right? It's

[4:03:33] Trustee Luckham: a consent agenda. We're doing it by

[4:03:34] Trustee Luckham: consent. So thank you. So I'll just

[4:03:39] Trustee Luckham: say then that it's actually received for

[4:03:42] Trustee Luckham: information. The Island Trust Conservancy report will be received for information. And

[4:03:46] Trustee Luckham: just from parliamentary procedure, the fact that it's on the agenda,

[4:03:52] Trustee Luckham: on a public agenda, is it's received by

[4:03:55] Trustee Luckham: it's just received. We don't really need to make any motions for that. So I just want to put that

[4:04:00] Trustee Luckham: out there. Saves us a little bit of time. But thank you for raising that point, Sue Ellen.

[4:04:08] Trustee Luckham: I'm going to go to the executive section 7.1. We have three documents here that are consent

[4:04:14] Trustee Luckham: items that we will receive. But the first item on here is an opportunity for, and I'm so very

[4:04:22] Trustee Luckham: I'm very pleased to welcome to our Council, Chief Administrative Officer, Reuben Brony,

[4:04:30] Trustee Luckham: to introduce himself and we'll continue from there.

[4:04:36] Trustee Luckham: Welcome to Islands Trust Council, sir.

[4:04:40] Voice 40: Reuben Brony Well, welcome it has been.

[4:04:43] Voice 40: Thank you all.

[4:04:45] Voice 40: And thank you, Chair.

[4:04:48] Voice 40: I'm at this wonderful stage of life that some of you may be at where I can see your faces

[4:04:52] Voice 40: or i can see my speaking notes it's probably in best interest of all of us if i can see my notes

[4:04:57] Voice 40: thank you alex for calling up the slide so i was asked today to provide a bit of an introduction

[4:05:02] Voice 40: of myself to those of you who weren't a part of the process that brought me here and so i'll do

[4:05:07] Voice 40: that and then recognizing this is i think day seven um on the job day nine if you count the

[4:05:15] Voice 40: weekend and all the reading i was doing so but i'll nonetheless offer a few um first impressions

[4:05:20] Voice 40: questions um so you can bump ahead Alex thank you so I'll before I start talking about myself I

[4:05:26] Voice 40: actually want to take a moment to to thank um director mobs for her work as interim CAO

[4:05:38] Voice 40: it's clear to me that you've been in very good hands these last few months um and unfortunately

[4:05:43] Voice 40: she may have set a high bar for me it would have been better if she had you know maybe

[4:05:47] Voice 40: underperformed a little bit and could have helped me look good when I started but here we are um and

[4:05:52] Voice 40: And a big thanks as well to the staff who have been very kind and organized and patient over the last week in helping me get my feet under me.

[4:06:00] Voice 40: It's only the beginning of my learning journey with them and with all of you, but I appreciate all the effort that went into it.

[4:06:08] Voice 40: So for context, I come to the Islands Trust after having spent 26 years working in the provincial government in a variety of capacities,

[4:06:15] Voice 40: including 15 of those sitting on executive committees in a number of different ministries.

[4:06:21] Voice 40: And over the last number of years with the BC Public Service Agency, which is the central human resources organization for the

[4:06:28] Voice 40: BC Public Service as the second largest employer in the province.

[4:06:32] Voice 40: During that those 26 years, I've done a lot of work in different streams, policy, legislation.

[4:06:39] Voice 40: I spent a lot of time on strategic communications, internal and external and issues management.

[4:06:44] Voice 40: management, a lot of work around partner relations, but particularly over the last 15 years, a

[4:06:51] Voice 40: good portion in one way or another in my work has been around this area of public service

[4:06:55] Voice 40: renewal, which has really been looking at different ways we can help public sector organizations

[4:07:01] Voice 40: be more effective in delivering on the good work with which we are entrusted to do.

[4:07:07] Voice 40: And so I see to some extent a natural segue to the work that I can hopefully bring forward

[4:07:13] Voice 40: forward here at Islands Trust.

[4:07:16] Voice 40: I talked a lot in the recruitment process with folks

[4:07:21] Voice 40: about, you know, that I'm a big subscriber

[4:07:23] Voice 40: to the public service mantra of fearless advice

[4:07:25] Voice 40: and loyal implementation.

[4:07:26] Voice 40: And so what that means is it's my role

[4:07:29] Voice 40: to provide elected officials like yourself

[4:07:32] Voice 40: with the very best possible objective evidence-based advice

[4:07:36] Voice 40: to support you in the difficult decisions

[4:07:38] Voice 40: that you often have to make.

[4:07:40] Voice 40: I worked with a former deputy minister of the premier

[4:07:43] Voice 40: who said, you know, the job is to provide the things, tell people the things they need to hear

[4:07:48] Voice 40: and not just the things that you think they want to hear. And so I will endeavor to do that. I will

[4:07:54] Voice 40: ease into that because there's a lot that I still don't know. But that was part of the discussion

[4:08:00] Voice 40: of my recruitment. And so I assume that's something that you will welcome and embrace.

[4:08:05] Voice 40: But the loyal implementation side of that is equally important. When you make decisions,

[4:08:10] Voice 40: Then it's my role and the role of all the staff at the Islands Trust to figure out how we can implement those and carry those forward as effectively as possible.

[4:08:18] Voice 40: Next slide, please, Alex. Acknowledging again that I'm a little over a week into the job, I'll nevertheless offer a few brief reflections on things that stand out for me.

[4:08:28] Voice 40: And maybe I'm being optimistic and positive, but you kind of have to be when you're starting on a new challenge.

[4:08:33] Voice 40: The first thing is, and I mean this quite sincerely, I am deeply impressed by the experience, expertise and commitment of the Islands Trust staff that I've had a chance to work with so far.

[4:08:47] Voice 40: I'm not naive by any means.

[4:08:49] Voice 40: There are challenges in any organization and different strengths and weaknesses.

[4:08:53] Voice 40: is, but I've also worked in enough different environments to recognize and appreciate the

[4:08:58] Voice 40: value of having a team of people who genuinely care about what they do and have the skills to

[4:09:04] Voice 40: deliver on that. And I see a lot of that here. They and all of you, as I think we've talked a

[4:09:12] Voice 40: bit about today, are doing that work in an ever-evolving, complex, social, economic,

[4:09:17] Voice 40: economic political context. It challenges every level of government. Mayor Leonard spoke a little

[4:09:23] Voice 40: bit about that today, and I'm sure he experiences that in his work. And I know we experienced that

[4:09:28] Voice 40: in my work in the province. It requires us to adapt and evolve how we work and see, and I see

[4:09:36] Voice 40: that work happening in the Islands Trust. It's just hard. It's hard to change and adapt to that

[4:09:42] Voice 40: context but it's important that we do and i think all of you deserve some credit for trying to do

[4:09:48] Voice 40: that work and making progress in that work and and i look forward to the opportunity to help support

[4:09:53] Voice 40: you and advise you in that and i think against that backdrop that creates a really positive and

[4:10:00] Voice 40: clear opportunity to really reinforce the relevance of the islands trust in a way that shifts the

[4:10:06] Voice 40: focus really to the future of the organization but also the trust area and the communities that we

[4:10:11] Voice 40: serve. There's no shortage of work for me to do, obviously, in this role. Not that I expected there

[4:10:19] Voice 40: to be. I've never had a job where there was a shortage of work to do. But initial areas,

[4:10:25] Voice 40: and I reserve the right to refine this over the days and weeks and months ahead,

[4:10:29] Voice 40: but where I can see myself devoting a fair bit of time and energy in addition to the day-to-day

[4:10:34] Voice 40: work, I want to more fully get a sense of the organization's strengths and where those lie

[4:10:40] Voice 40: and how we can harness that and also where the gaps are and if and how we might address those

[4:10:45] Voice 40: in a realistic and pragmatic way and you'll hear me talk a lot about that it's great to have lots

[4:10:51] Voice 40: of ambition and big ideas but we also have to be realistic pragmatic in how we go about achieving

[4:10:57] Voice 40: the things that we set out as our priorities obviously the policy statement work is a big

[4:11:02] Voice 40: priority that will consume a fair bit of my time as it has yours and many others and I'm looking

[4:11:10] Voice 40: to get my head around the implications for that and the intersection um with what happens if the

[4:11:16] Voice 40: province responds and agrees to undertake the review that honest trust has has requested i

[4:11:22] Voice 40: assume this was part of trust council's consideration in advancing that request

[4:11:26] Voice 40: to the province but i'll just note that whatever their response unless it is no we do not wish to

[4:11:33] Voice 40: discuss this further it will require significant work on behalf of island's trust in particular on

[4:11:39] Voice 40: on behalf of staff to provide input and support the engagement and work around that should some

[4:11:45] Voice 40: level of review proceed. And we'll have to figure out how we're going to manage that. But we'll

[4:11:51] Voice 40: see how the province responds. But it is on the back of my mind already around how we might

[4:11:56] Voice 40: adapt and evolve to address that if it becomes a priority. I think that also relates to the

[4:12:03] Voice 40: challenge of trying to bring some focus under the banner of strategic planning. And I know that's

[4:12:07] Voice 40: been a big ongoing conversation this is a again a topic that came up a lot with the recruitment

[4:12:14] Voice 40: panel and they will have heard me talk about how strategy is the art of making choices

[4:12:20] Voice 40: and that's why it's so hard and that's why most organizations really struggle

[4:12:24] Voice 40: at narrowing down the list of priorities you removed something off the follow-up action list

[4:12:31] Voice 40: today and i'm advised that is one of the first times in recorded memory that that has actually

[4:12:36] Voice 40: happen so i commend you um for taking that strategic decision um that's an encouraging start

[4:12:42] Voice 40: and then finally i'll just say you know it is and will always be a priority for me um to ensure that

[4:12:49] Voice 40: we have a positive professional and productive working relationship among the staff within

[4:12:54] Voice 40: silence trust but also at this table and between staff and trust council and trustees um i was

[4:13:02] Voice 40: chatting with a few folks during the break and I said you know yeah it's challenging but what is

[4:13:06] Voice 40: clear is that it's a whole bunch of people with real passion for doing good things together

[4:13:13] Voice 40: and how you do that gets mucky and tricky sometimes but I think sometimes if we come

[4:13:17] Voice 40: back to that first principle of everybody here is trying to do good stuff there is something for us

[4:13:22] Voice 40: to build on and if we can maintain a positive and professional and productive approach to that

[4:13:27] Voice 40: then that's how we're going to be able to be successful at every level.

[4:13:31] Voice 40: And so certainly on the staff side, you can expect me to be investing a lot of time in that

[4:13:36] Voice 40: and the culture within the organization.

[4:13:39] Voice 40: And I welcome your thoughts and input in your observations into where we're at as an organization

[4:13:44] Voice 40: as I undertake that work too.

[4:13:46] Voice 40: And I'm happy to advise and support Trust Council in grappling with some of these tricky issues as well

[4:13:53] Voice 40: because I think it's in all of our interest

[4:13:57] Voice 40: to make sure that we're advancing

[4:13:58] Voice 40: in as positive a way as possible.

[4:13:59] Voice 40: And I'll conclude there.

[4:14:01] Voice 40: Thank you very much.

[4:14:07] Trustee Luckham: Any questions?

[4:14:08] Trustee Luckham: As long as they're easy questions.

[4:14:10] Voice 40: And

[4:14:11] Trustee Luckham: we've got 15 minutes left

[4:14:13] Trustee Luckham: and I'd like to get those consent agenda items off of us.

[4:14:16] Trustee Luckham: So trustees, easy questions.

[4:14:21] Trustee Luckham: Okay, so it looks like you're going to get

[4:14:23] Trustee Luckham: challenged over dinner.

[4:14:25] Trustee Luckham: Fair enough.

[4:14:25] Trustee Luckham: Thank you very much.

[4:14:26] Trustee Luckham: Thank you very much.

[4:14:27] Trustee Luckham: I just want to acknowledge the work of the CAO Hiring Committee, a dedicated team of your colleagues that put in a lot of work in the hiring process.

[4:14:42] Trustee Luckham: And Ruben came to us out of an amazing list of people that the consultant that we hired to assist us and support us with was the top of that list.

[4:14:53] Trustee Luckham: And it's fantastic that we've had this opportunity.

[4:14:57] Trustee Luckham: So let us move on.

[4:14:59] Trustee Luckham: And thank you, Ruben.

[4:15:03] Trustee Luckham: We have three consent agenda items here.

[4:15:06] Trustee Luckham: The interim chief administrative officer's report at 7.12.

[4:15:12] Trustee Luckham: Strategic plan court report 7.13.

[4:15:14] Trustee Luckham: Executive committee union of BC municipalities report 7.14.

[4:15:19] Trustee Luckham: Are there any that you wish to address?

[4:15:21] Trustee Luckham: Laura Patrick.

[4:15:24] Trustee Luckham: 7.14.

[4:15:25] Trustee Luckham: 714. Okay, thank you. Anybody else? Any items that you wish to address? Okay, then I'm going.

[4:15:37] Trustee Luckham: Have we got something happening here? Okay, that's an easy question to ask. We're on

[4:15:43] Trustee Luckham: pages 67 through 97. I'll give you a moment. Otherwise, I'm going to say that 7.12, 7.13

[4:15:53] Trustee Luckham: be received for information. And I'm going to move to the Executive Committee,

[4:15:57] Trustee Luckham: Committee, Union of British Columbian Municipalities report. And Laura Patrick, you have a question

[4:16:01] Trustee Luckham: there?

[4:16:02] Trustee Patrick: Quite minor, but in the second paragraph there, it refers to me as chair of Salt Spring

[4:16:07] Trustee Patrick: Local Trust Committee. I appreciate the recognition for the work that I do. Chair.

[4:16:15] Trustee Patrick: Let's

[4:16:16] Trustee Luckham: correct that. Was that my mistake? No. Oh, thank goodness.

[4:16:19] Trustee Luckham: goodness. Okay. That was easy. Thank you. Is there any further questions on any of these items? But

[4:16:32] Trustee Luckham: I'm acknowledging that Interim Chief Administrative Officer is standing at the microphone and is either

[4:16:37] Trustee Luckham: prepared to answer questions or has some remarks she'd like to make about her report. Yeah. And it

[4:16:43] Trustee Luckham: It was very nice that you gave her a warm applause for her amazing service.

[4:16:51] Trustee Luckham: Ruben, on which one?

[4:16:54] Trustee Luckham: Okay, you've got a question for the interim CAO.

[4:17:00] Voice 12: Actually, I don't have a question.

[4:17:01] Voice 12: I just want to thank the interim CAO for her very nice report.

[4:17:06] Voice 12: It's concise.

[4:17:08] Voice 12: It's in plain language.

[4:17:09] Voice 12: which is actually intelligible by way of introducing,

[4:17:15] Voice 12: you know, just personally,

[4:17:16] Voice 12: thank you for the work that you did.

[4:17:18] Voice 12: You did a great job as interim CAO, thank you.

[4:17:25] Trustee Luckham: Okay, CAO?

[4:17:26] Voice 5: Well, thank you for that recognition, Trustee Bernardo,

[4:17:29] Voice 5: and thank you to all the staff who were so incredible

[4:17:32] Voice 5: in their support for me over the last six months

[4:17:34] Voice 5: and also to trustees who supported me in my work.

[4:17:37] Voice 5: It really was an honor to serve.

[4:17:39] Voice 5: I'm very happy to be handing the reins over to Ruben now and pick up my director role again.

[4:17:46] Voice 5: So thank you, everybody.

[4:17:50] Trustee Luckham: Okay, thank you.

[4:17:51] Trustee Luckham: So I'm going to keep moving on to Section 7.2, page 98 of your agenda.

[4:17:57] Trustee Luckham: This is our future mapped out for 2025.

[4:18:01] Trustee Luckham: There are motions there.

[4:18:05] Trustee Luckham: And unless there's some discussion here, I would love it if somebody would potentially make the motion.

[4:18:13] Trustee Luckham: Trustee Morrison.

[4:18:15] Voice 6: Just a quick item of discussion before we get on to this.

[4:18:18] Voice 6: So I've just been having some conversations back and forth,

[4:18:22] Voice 6: and thank you to the staff in email related to the schedules this year.

[4:18:27] Voice 6: And I know this is my problem, and I'm sorry,

[4:18:30] Voice 6: but I want to be here for the different events,

[4:18:33] Voice 6: so I thank you for the schedule that this looks like,

[4:18:35] Voice 6: because it looks like it misses Climate Week next year, so that's great.

[4:18:38] Voice 6: But I also would really like to have potential committees of the whole meeting scheduled out in advance because I have missed two because they are not advanced scheduled.

[4:18:50] Voice 6: And this is a known problem for many of us here that work.

[4:18:54] Voice 6: So I want to be there, but I need them advanced scheduled.

[4:18:58] Voice 6: So if we could also have some proposals before the end of trust councils for some potential, an additional motion just for committees of a whole, I would love that if that's possible.

[4:19:08] Voice 6: but I'm happy to go ahead and move this motion here right now if there's no other objections

[4:19:13] Trustee Luckham: okay thank you so um maybe let's um address these ones here but I do want to ask the question

[4:19:20] Trustee Luckham: what's the potential for being prepared where are we at with committee the whole scheduling

[4:19:25] Trustee Luckham: is there an answer to that is there potential for us to have a conversation later

[4:19:31] Voice 20: uh certainly for your next committee the whole agenda we have a discussion

[4:19:35] Voice 20: discussion plan for next meetings so that you can have a conversation about the frequency

[4:19:39] Voice 20: with which you would want to have it that would likely be the place to have that conversation

[4:19:43] Voice 20: and we can issue probably an rwm to council if there's consensus reached at that meeting

[4:19:47] Voice 20: around some dates or preferences right

[4:19:50] Trustee Luckham: so that will happen in the next committee of the whole

[4:19:53] Trustee Luckham: which is when december 12th are you able to attend yeah

[4:19:59] Voice 6: that's good thank you very much for that um

[4:20:01] Voice 6: I think I can probably make the next one, hopefully.

[4:20:04] Trustee Luckham: Okay, that's great.

[4:20:06] Trustee Luckham: So then does somebody want to make a motion

[4:20:08] Trustee Luckham: or are there any other questions?

[4:20:09] Trustee Luckham: We have some more.

[4:20:10] Trustee Luckham: Go ahead.

[4:20:14] Voice 10: So I remember when we were discussing

[4:20:16] Voice 10: having the Trust Council meetings in person,

[4:20:20] Voice 10: that one of the things was to be able to have these meetings

[4:20:25] Voice 10: on various islands in the Trust area.

[4:20:29] Voice 10: And it looks to me like we keep going back to the same places.

[4:20:32] Voice 10: over and over i know i know that there are some logistical problems but i'm just wondering are

[4:20:37] Voice 10: there no other islands that we can go to is it or is it just nanaimo salt spring and victoria

[4:20:44] Voice 10: because um yeah there are many other islands i'm just wondering if there if there is

[4:20:51] Voice 10: anywhere anywhere else that we could meet so rather than get it wrong um

[4:20:55] Trustee Luckham: and i know islanders

[4:20:56] Trustee Luckham: think there's lots of opportunity but the financial and other implications and booking

[4:21:01] Trustee Luckham: are fairly complex and who Alexander you're smiling at me and so I'm glad that you are

[4:21:08] Trustee Luckham: but I want to focus on this schedule it's what's proposed and how does that I'm glad to see Duncan

[4:21:17] Trustee Luckham: on here by the way I'll

[4:21:18] Voice 18: be brief so this has the schedule has come from input that I've heard

[4:21:23] Voice 18: trust council speak about over the last eight months that I've been here Gabriela is on here

[4:21:29] Voice 18: because we couldn't make that happen for this year and you had requested that for this year

[4:21:35] Voice 18: but because of timing and logistics the venue wasn't available so we put Gabriela back on

[4:21:41] Voice 18: and in June I heard from a lot of trustees that Salt Spring was really welcomed so we put Salt

[4:21:48] Voice 18: Spring back on and Duncan was an idea that was brought up at one of the trust councils.

[4:21:53] Voice 18: We are definitely a staff open to looking at different locations on other islands

[4:21:58] Voice 18: islands um uh but cost and travel and time of year all that are factors

[4:22:08] Trustee Luckham: um

[4:22:09] Voice 10: sorry just uh it was it was Galliano that got taken off not Gabriella we did go to Gabriella we

[4:22:14] Voice 10: didn't go to Galliano no

[4:22:16] Trustee Luckham: it was Gabriella because yeah okay let's keep going with the speakers list

[4:22:22] Trustee Luckham: trusty Borkwick

[4:22:24] Voice 14: uh I move that Trust Council adopts quarterly meeting dates to the end of

[4:22:31] Voice 14: fiscal 2025 slash 26 of A, March 11th to 13th, 2025, B, June 17th to 19th, 2025, C, September

[4:22:43] Voice 14: 16th to 18th, 2025, D, December 2nd to 4th, 2025, and E, March 10th to 12th, 2026.

[4:22:54] Trustee Luckham: Moved, seconded. Ben, thank you. Any discussion?

[4:23:01] Trustee Luckham: Thanks.

[4:23:03] Voice 41: I just wanted to bring up that in the last trust council, there were meetings held on

[4:23:09] Voice 41: Galliano and Pender, and they were quite successful. So I can't see how Pender would

[4:23:16] Voice 41: get any more costly or problematic. So I just wonder why those two islands are no longer

[4:23:24] Voice 41: included.

[4:23:27] Trustee Luckham: So, you know, I don't know that that's relevant to the motion on the floor.

[4:23:31] Trustee Luckham: or I think you could have that conversation with staff

[4:23:33] Trustee Luckham: and there is an explanation

[4:23:37] Trustee Luckham: and it will be a separate resolution.

[4:23:42] Trustee Luckham: Trustee Baldwin.

[4:23:46] Voice 9: Nothing to do with the motion,

[4:23:48] Voice 9: but every time the chair appears,

[4:23:51] Voice 9: there's a red flashing banner in front of him, ready,

[4:23:55] Voice 9: and it looks terrible online.

[4:23:57] Voice 9: So it was switched off, I believe, early in the meeting,

[4:24:00] Voice 9: but it's back on.

[4:24:01] Voice 9: Thank you.

[4:24:07] Voice 9: Much better.

[4:24:10] Trustee Luckham: You just don't like being managed, you know.

[4:24:13] Trustee Luckham: Trustee Allen.

[4:24:15] Voice 16: This is about location, so I should talk about the second motion.

[4:24:19] Trustee Luckham: We're coming to that.

[4:24:20] Trustee Luckham: I know exactly.

[4:24:21] Voice 16: That's what I'm saying.

[4:24:22] Trustee Luckham: Yeah.

[4:24:24] Trustee Luckham: Trustee Scott.

[4:24:27] Trustee Luckham: We're done?

[4:24:27] Trustee Luckham: Call the vote then.

[4:24:29] Trustee Luckham: All those in favor?

[4:24:32] Trustee Luckham: Please lower your hands.

[4:24:35] Trustee Luckham: On the screen, lowering hands.

[4:24:38] Trustee Luckham: Any opposed?

[4:24:41] Trustee Luckham: There you go.

[4:24:41] Trustee Luckham: Those are unanimous votes.

[4:24:42] Trustee Luckham: Love it.

[4:24:43] Trustee Luckham: Oh, Trustee Harris, you voted against it?

[4:24:45] Trustee Luckham: Okay.

[4:24:47] Trustee Luckham: I'm going to go to, there's a further motion of the locations.

[4:24:51] Trustee Luckham: Somebody, Trustee Allen.

[4:24:54] Voice 16: Yeah, I actually brought this motion, I think it was the FPC or something,

[4:24:57] Voice 16: about looking at other locations, and as I echo yours, I'm glad Duncan is on.

[4:25:02] Voice 16: But I did mention Sydney, and there's also Lake Howich,

[4:25:05] Voice 16: and there's a lot of other locations.

[4:25:07] Voice 16: So I was just wondering whether we could revisit Victoria

[4:25:11] Voice 16: and maybe look at Sydney.

[4:25:13] Voice 16: I imagine this is very expensive.

[4:25:15] Voice 16: expensive. But here or Sydney? Sydney. Oh,

[4:25:23] Voice 29: you could

[4:25:27] Voice 16: join the table if you like. Okay,

[4:25:31] Voice 16: well, no, that's that. Okay.

[4:25:35] Trustee Luckham: The vegetarian food was special. Somebody want to make a motion? Anybody? Susan Yates.

[4:25:46] Trustee Luckham: I

[4:25:48] Voice 19: move that Trust Council adopt quarterly meeting locations to the end of fiscal 2025-26.

[4:25:54] Voice 19: Number one, March 25, Nanaimo.

[4:25:57] Voice 19: Number two, June 2025, Salt Spring Island.

[4:26:00] Voice 19: Number three, September 2025, Gabriola Island.

[4:26:04] Voice 19: Number four, December 2025, Victoria.

[4:26:07] Voice 19: And lastly, number five, March 2026, in Duncan.

[4:26:13] Trustee Luckham: It's moved and seconded by lots of people.

[4:26:15] Trustee Luckham: Kate Louise Stanford I think I saw first

[4:26:19] Trustee Luckham: any discussion?

[4:26:26] Voice 32: If we could have interim CAO

[4:26:29] Voice 32: do you have an update or do you remember the last

[4:26:33] Voice 32: cost of an on island trust council meeting

[4:26:36] Voice 32: I think it was upwards of $36,000 and it

[4:26:41] Voice 32: just keeps climbing so speaking as a member of

[4:26:45] Voice 32: financial planning committee we are looking at

[4:26:49] Voice 32: Again, a very elevated budget and I'm asking trust council to consider whether all of these meetings need to be in person. I know the quality of decision making is much greater when we're together.

[4:27:04] Voice 32: But the costs are only going to go up. And so I'm wondering if there's any of these that can be converted to electronic and I know it's not going to be a popular option. Thanks.

[4:27:17] Trustee Luckham: um that was a question and yeah so to see it in terms um

[4:27:23] Voice 5: so we did conduct an exercise i think it

[4:27:26] Voice 5: might have been a year and a half ago now a year ago to determine our average cost for in-person

[4:27:30] Voice 5: trust council meetings the average cost was around 32 000 um we did have one of our more expensive

[4:27:37] Voice 5: meetings i believe was on pender was around 36 000 um so they can be more expensive if we are

[4:27:43] Voice 5: are traveling um on island um a move to have one of these meetings electronically would uh save

[4:27:50] Voice 5: about thirty three thousand dollars in the draft budget because that's what we've got per meeting

[4:27:53] Voice 5: um and of course it's um at the will of this body to determine if it wishes to do that all right

[4:28:02] Voice 43: you may release yeah um aside from the cost of having the meeting i would point out though that

[4:28:09] Voice 43: when an organization holds a um a meeting of this size on a small community the fact that the effect

[4:28:15] Voice 43: that that has in a small community for a spinoff is probably two or three times i know um we did

[4:28:23] Voice 43: a um with with a different organization we did analysis of of holding meetings in small

[4:28:29] Voice 43: communities and generally the spin-off effect is about 10 to 1 on the cost of the meeting so

[4:28:37] Voice 43: think about that when you think about the small communities um i really enjoyed my time on pender

[4:28:42] Voice 43: I think when we go to these other islands, it shows the support that we have in those communities.

[4:28:52] Voice 43: I see Duncan here, and Duncan is in our jurisdiction.

[4:28:57] Voice 43: I mean, when I see us going to bigger places to save $4,000, I'm not sure that we're doing the right thing.

[4:29:07] Voice 43: I think we need to make an effort to show that we really do support these small communities and that it's not just our expenses.

[4:29:14] Voice 43: It's the spinoffs that we bring when we go there.

[4:29:16] Voice 43: So thank you.

[4:29:20] Voice 43: Mr. Peters.

[4:29:25] Voice 11: Yeah, I just want to thank Trustee Maperly for that remark.

[4:29:30] Voice 11: We have, in my time at Trust Council, we've had successful Trust Council meetings on many of the islands.

[4:29:38] Voice 11: I think Maine and Thetis are probably the only ones that I haven't been to.

[4:29:44] Voice 11: They're all different.

[4:29:45] Voice 11: There are logistical challenges, but I just want to appreciate the remarks about the spinoffs in the communities.

[4:29:54] Voice 11: These are the folks that are our taxpayers.

[4:30:00] Voice 11: If we are spending these quantities of money to hold these meetings, which I support in-person meetings, I would like to see us spend some of that money back in those communities again.

[4:30:13] Voice 11: So I appreciate that.

[4:30:14] Voice 11: I know the logistics can be a nightmare for staff, but I do think there are benefits for our communities.

[4:30:21] Voice 11: Thank you.

[4:30:23] Voice 11: Thank you, Patrick.

[4:30:26] Trustee Patrick: I would encourage us to also think of the benefits of holding a meeting in Duncan.

[4:30:30] Trustee Patrick: And some of the rural housing things that they're doing there are quite relevant and of interest to us and something to learn.

[4:30:37] Trustee Patrick: And also meeting with Council and their relationship with Cowichan Tribes and others are huge learning opportunities for us.

[4:30:44] Trustee Patrick: So that when we do go into these newer communities, it's also a chance to reach out, meet them, and learn.

[4:30:52] Voice 31: Mr. Bernardo.

[4:30:54] Voice 12: Yeah.

[4:30:56] Voice 12: You know, as chair of FPC, I'm sensitive to the cost issue.

[4:31:00] Voice 12: you but you know there's a there's always a trade-off in these things and we spend a tremendous

[4:31:05] Voice 12: amount of money somewhere between 10 and 11 million dollars a year on overhead and operations

[4:31:11] Voice 12: and you know we meet four times a year with the decision-making body of this organization

[4:31:18] Voice 12: and one way of looking at what we do when we hold these meetings first of all in person

[4:31:24] Voice 12: and as trustee maverly pointed out um i think very well uh when we hold them in person but

[4:31:30] Voice 12: but also on the islands is that that's actually a measure of our own self

[4:31:33] Voice 12: respect in terms of what we do.

[4:31:38] Voice 12: We're telling ourselves it's worth it for us to come together to work these

[4:31:42] Voice 12: things out. And I think we all know, you know, we have our challenges.

[4:31:46] Voice 12: Working through those challenges is the thing that is going to be more likely

[4:31:51] Voice 12: to be successful if we keep up face-to-face contact.

[4:31:56] Voice 12: tax. And so that's my little pitch

[4:32:00] Voice 12: in favor of the idea that let's keep doing these meetings in person. Yeah,

[4:32:04] Voice 12: they're expensive, but on the scale of things,

[4:32:08] Voice 12: it's critical that we, who are supposed to be the decision makers,

[4:32:12] Voice 12: take our own roles seriously enough to recognize

[4:32:16] Voice 12: that we should be, in fact, communicating at that elevated level.

[4:32:20] Voice 12: Thank you. Chair Luck.

[4:32:23] Trustee Luckham: Well, I want to

[4:32:25] Trustee Luckham: to thank Joe for his words there. I appreciate that very much. The significance of in-person

[4:32:32] Trustee Luckham: meetings, I personally agree with that. The question for the Director of Administrative

[4:32:39] Trustee Luckham: Services, in fact, is we can adopt this schedule here of five dates and potentially, let's just

[4:32:47] Trustee Luckham: say, reconsider the December meeting in 2025 in Victoria as another location if it becomes

[4:32:53] Trustee Luckham: becomes apparent that there's another place to go to that's affordable at that time of year

[4:32:57] Trustee Luckham: um but I think that we're already we're really stuck for Nanaimo Saltzman Gabriela Two Islands

[4:33:05] Trustee Luckham: maybe there's some opportunity um for December 2025. do you have a remark there I think that's

[4:33:12] Voice 5: a reasonable approach um Trust Council's bylaw does actually say that at this meeting you will

[4:33:16] Voice 5: determine your meeting dates and venues so you should

[4:33:18] Voice 5: make a decision today and we can

[4:33:20] Voice 5: and investigate alternatives and bring that back.

[4:33:22] Trustee Luckham: So we could even ask for that,

[4:33:24] Trustee Luckham: for that specific date in the motion.

[4:33:26] Trustee Luckham: Okay, thank you very much for that.

[4:33:27] Trustee Luckham: So council, do we have other speakers?

[4:33:30] Voice 31: Trustee Scott.

[4:33:36] Voice 41: I can understand the cost.

[4:33:38] Voice 41: I can understand the logistics,

[4:33:42] Voice 41: but Hornby Island itself feels so isolated

[4:33:45] Voice 41: in a lot of ways from the trust.

[4:33:47] Voice 41: I mean, it's almost as isolated as Leskete,

[4:33:51] Voice 41: but maybe not quite.

[4:33:52] Voice 41: I mean, we're two ferries, and I don't know how many miles from here.

[4:33:59] Voice 41: Then I'm always better because it's more central.

[4:34:02] Voice 41: But it misses the whole idea of the people of the island being able to go.

[4:34:07] Voice 41: And I was wondering, okay, so we can't take this whole group up there.

[4:34:12] Voice 41: Is there a way we could take other things, other meetings, PowerPoints with people going up there

[4:34:20] Voice 41: and making it real in our communities i think if we could do that it might be a whole lot cheaper

[4:34:27] Voice 41: and keep the trust council meetings more central but if we just focus somehow on getting up there

[4:34:34] Voice 41: we're like we did you know with the powerpoint system having people go up things in the wall

[4:34:39] Voice 41: people come out it's highly effective that's got to be two minutes right here

[4:34:43] Trustee Luckham: can i burn my two

[4:34:46] Trustee Luckham: minutes and i do at 5 35 i do want to get to this martian we've got one more speaker

[4:34:51] Voice 31: trust your

[4:34:52] Voice 31: ground thank

[4:34:54] Voice 44: you i will be brief um i can appreciate that uh the quality of meetings

[4:34:58] Voice 44: improves if we're in uh face to face and i wish i was face to face with you all uh if we're going to

[4:35:04] Voice 44: spend the money i really do think we get a lot more bang for our dollar if we do that on the

[4:35:09] Voice 44: gulf islands so i i was fortunate enough in the last time i was a trustee we always met on all

[4:35:15] Voice 44: the islands the december meeting was victoria but that was the only city meeting and yes it's a

[4:35:21] Voice 44: logistical it's a challenge but it gives those communities an opportunity to present to trust

[4:35:26] Voice 44: council some of the unique features and and uh um special places that exist in those islands so i

[4:35:34] Voice 44: think it's worth the money it may even be a little bit more but as someone said that money is

[4:35:39] Voice 44: multiplied a number of times in those small communities thank you somebody

[4:35:45] Trustee Luckham: want to make a

[4:35:45] Trustee Luckham: motion

[4:35:46] Voice 28: okay um

[4:35:56] Trustee Luckham: that's it

[4:35:57] Voice 31: we have two more speakers no

[4:36:00] Voice 31: we're done oh

[4:36:02] Trustee Luckham: actually so the motion was

[4:36:03] Trustee Luckham: already made so thank you then thank you very much so i'm going to call for the vote all those

[4:36:07] Trustee Luckham: in favor look at that wonderful please hands down any opposed on the screen any opposed

[4:36:18] Trustee Luckham: i see one opposed we've called the vote and i've counted what's the clarifying question i i don't

[4:36:29] Trustee Luckham: know what

[4:36:29] Voice 10: exactly is the motion on the floor is it the one with the as it

[4:36:32] Trustee Luckham: is the trust council

[4:36:33] Trustee Luckham: adopt quarterly meeting locations to the end of march 25 26. number that says one actually number

[4:36:41] Trustee Luckham: Number two.

[4:36:43] Trustee Luckham: Okay.

[4:36:47] Voice 39: Council, plug me?

[4:36:50] Voice 39: So

[4:36:51] Voice 10: the question was that there was discussion about changing the December 1 to being determined later for staff to come back.

[4:36:59] Voice 10: Okay, so if

[4:36:59] Voice 10: you want to make a motion to that effect.

[4:37:01] Trustee Luckham: We

[4:37:01] Voice 10: can't make a motion once it's been done, can we?

[4:37:10] Trustee Luckham: I don't think we, I think the question was whether or not we might change the date at a later point in time of the location.

[4:37:18] Trustee Luckham: and so we've adopted that destinations at this point i think what would help us is to have a

[4:37:24] Trustee Luckham: motion to investigate alternate locations for december 2025 and if i'm not mistaken and please

[4:37:33] Trustee Luckham: the speakers listen trustee boris i

[4:37:37] Voice 6: moved that the trust council direct staff to explore options for

[4:37:40] Voice 6: the december 2025 in the march 2026 meeting to be in the trust area thank you you

[4:37:47] Trustee Luckham: have it so we had

[4:37:49] Trustee Luckham: had two people seconding there uh uh trustee allen i'm going to take because i saw you first i think

[4:37:57] Trustee Luckham: and yes

[4:38:22] Voice 30: I guess I'm

[4:38:29] Trustee Luckham: not considering making that decision in March.

[4:38:31] Trustee Luckham: I'm considering. But you're saying what you're implying is there's a budgetary impact?

[4:38:36] Voice 30: No.

[4:38:42] Voice 30: It

[4:38:43] Trustee Luckham: gets more complicated.

[4:38:45] Trustee Luckham: So we've got a motion moved and seconded that's on the floor.

[4:38:49] Trustee Luckham: The speaker's on the motion or otherwise.

[4:38:52] Voice 6: Great. Thank you for that. And I can give some soft suggestions, but I actually

[4:38:57] Voice 6: we really would like to see some like no i can't remember off the top of my head and i don't want

[4:39:01] Voice 6: to guess which islands we've been to recently and which ones we haven't um so if that could

[4:39:07] Voice 6: be considered um as well as some of the transportation logistics that have been named

[4:39:11] Voice 6: here i can imagine that um denman um maybe um the penders i there there are some options but i

[4:39:20] Voice 6: didn't actually want to name that in my motion because i think there are some financial sort

[4:39:25] Voice 6: of logistical considerations to consider um and we already have an adopted list of venues if we

[4:39:33] Voice 6: start to get into a financial crunch it is currently the decision of trust council to go

[4:39:37] Voice 6: to duncan and victoria so

[4:39:38] Voice 31: yeah um

[4:39:42] Voice 10: so i'm not sure if i want to make an amendment or not to the

[4:39:46] Voice 10: motion uh but basically it's like this can be brought back to a committee of the whole it does

[4:39:50] Voice 10: not have to wait for the next trust council meeting well

[4:39:55] Trustee Luckham: that would be a recommendation

[4:39:56] Trustee Luckham: recommendation to council, but they can come out of that back into a council meeting. So,

[4:40:03] Trustee Luckham: yes, is the answer to that. Okay. Well, it's great. I'm going to call the question. All those

[4:40:13] Trustee Luckham: in favor? And it's up on the screen. And

[4:40:25] Trustee Luckham: on the screen. So, please lower your hands.

[4:40:32] Trustee Luckham: please lower your hands any opposed mr harris is opposed um so that carries um and just for

[4:40:42] Trustee Luckham: the record so as did the previous motion okay um i was going to beg your indulgence to do

[4:40:52] Trustee Luckham: the last thing for the new trust council review but i'm going to uh let's say go for dinner

[4:40:58] Trustee Luckham: and we'll pick that up um after that closed meeting tomorrow councils thank you very much

[4:41:06] Trustee Luckham: for today and the very thoughtful conversations and alexander are there any logistics associated

[4:41:11] Trustee Luckham: with dinner it's going to be served at six o'clock is that correct thank you all right

[4:41:19] Trustee Luckham: so enjoy your evening um try and get some fresh air if you can although it's probably dark

[4:41:23] Voice 28: yeah