Salt Spring Island Local Trust Committee regular meeting, December 12, 2024

[0:03:22] Voice 9: so the live stream was missing that my apologies oh

[0:03:25] Voice 11: okay so the live stream missed that part

[0:03:28] Voice 11: um just to recap for those online first went to our meeting procedures by law

[0:03:36] Voice 9: the local trust

[0:03:38] Voice 9: committee has passed motion to waive the restrictions on electronic participation

[0:03:45] Voice 9: for in-person meetings to permit trustee harris to participate in this in-person meeting

[0:03:51] Voice 9: meeting electronically. So if we haven't identified Trustee Harris in the waiting room, I suppose

[0:04:01] Voice 9: we need to go ahead and proceed with business. Yeah, Mr. Chair, I think the resolution passed

[0:04:07] Voice 9: so it stands for the duration of the meeting. So if Mr. Harris arrives, if Trustee Harris

[0:04:10] Voice 9: does arrive, certainly we'll let him in at that time. And we'll take the comments and

[0:04:22] Voice 9: going to trustee of course okay yeah thank you that was my uh that's what i was going to say next

[0:04:27] Voice 9: please admit it when he um shows up on the meeting um

[0:04:32] Voice 11: so to start uh today i'd like to acknowledge

[0:04:39] Voice 11: um we're fortunate to

[0:04:40] Voice 9: be able to gather on the territories of coast salish peoples

[0:04:43] Voice 9: more specifically here on salt spring the home of the ultimatum and such

[0:04:47] Voice 9: It's helped the peoples, the keepers of these lands and waters since time immemorial.

[0:04:54] Voice 9: Land and territory acknowledgements are still important today because colonialism is not a historical problem.

[0:05:01] Voice 9: It's ongoing and present day.

[0:05:05] Voice 9: Many of us know about the horrors of the residential schools, but perhaps less discussed was those of the Indian hospital system.

[0:05:16] Voice 9: system. The Indian hospital system began in the 1930s but expanded in the late 40s and

[0:05:23] Voice 9: 50s. There were three hospitals in British Columbia, in Pritchard, Sardis and Nanaimo

[0:05:30] Voice 9: and the last of them operated until 1971. There was enforced hospitalization and physical

[0:05:37] Voice 9: restraining of patients that were not permissible to general hospital settings but they were

[0:05:41] Voice 9: were considered common practice at Indian hospitals.

[0:05:46] Voice 11: In addition, there was grossly unethical experimentation

[0:05:50] Voice 11: on patients, both adults and children.

[0:05:53] Voice 11: One of

[0:05:53] Voice 9: the best documented

[0:05:54] Voice 9: was an experimental tuberculosis vaccine

[0:05:57] Voice 9: that began trials on indigenous infants.

[0:06:00] Voice 9: That was funded through Indian Affairs

[0:06:02] Voice 9: and the National Research Council.

[0:06:04] Voice 9: It was a

[0:06:05] Voice 11: 12 year study

[0:06:06] Voice 11: and more than 12% of the 609 children died in that trial before their first birthday.

[0:06:14] Voice 11: And only four of those were from tuberculosis.

[0:06:19] Voice 11: In January of 2020,

[0:06:21] Voice 9: a class action lawsuit was filed by patients,

[0:06:25] Voice 9: former patients of the hospitals and certified against the federal government.

[0:06:30] Voice 9: And we might be forgiven for assuming

[0:06:33] Voice 11: that the dark times when indigenous children

[0:06:35] Voice 11: who were subjected to unethical experimentation were over but unfortunately that's not the case.

[0:06:43] Voice 11: A CBC story passed or published this last spring about a dubious brainwave study that targeted

[0:06:50] Voice 11: primarily Indigenous kids in Saskatchewan which ran from 2014 to 2016 and conducted tests to

[0:06:59] Voice 11: to

[0:06:59] Voice 9: test the benefits of brainwave training on 12 to 15-year-old children

[0:07:06] Voice 9: and their parents and guardians.

[0:07:08] Voice 9: Experts consulted by

[0:07:11] Voice 10: the CBC called the experiment weird, shocking, abusive,

[0:07:14] Voice 10: and unethical,

[0:07:15] Voice 9: noting it lacked informed consent,

[0:07:18] Voice 9: and some of the research methods were risky and untested.

[0:07:24] Voice 11: The purpose of sharing this information today is to acknowledge that the harms

[0:07:28] Voice 11: inflicted on through colonial policies have affected not only affected

[0:07:33] Voice 9: generations of

[0:07:34] Voice 9: indigenous persons and communities over time but continue to cause harms in the present day

[0:07:42] Voice 9: so those are those are sobering facts and uh it's worth reflecting on despite how far we have come

[0:07:53] Voice 9: how how far there is yet to go this is part of why land acknowledgements are still very important

[0:08:00] Voice 9: and ballot to speak the truth of the past the present and to seek how we might work together

[0:08:10] Voice 9: more collaboratively and more respectfully going into the future so

[0:08:19] Voice 11: my name is tim peterson i'm

[0:08:21] Voice 11: elected on mesquite island i am the chair of the salt spring island local trustee

[0:08:24] Voice 11: trust committee with

[0:08:26] Voice 9: me today as local trustee laura patrick also joining us are

[0:08:32] Voice 9: our LCC Chair Earl Rook and Gary Holman, the CRD Director.

[0:08:39] Voice 9: A number of staff members here as well joining us today.

[0:08:42] Voice 9: Mark, would you like to introduce the staff please?

[0:08:45] Voice 9: Sure, thank you Chair Peterson.

[0:08:46] Voice 9: My name is Chris Hutton, I'm the Regional Planning Manager

[0:08:49] Voice 9: on Salisbury Air Force.

[0:08:52] Voice 9: Rob Dingle is our Legislative Clerk.

[0:08:55] Voice 9: Oluwosola Guruba is the Planner One.

[0:08:58] Voice 9: She's helping us out on presenting today.

[0:09:01] Voice 9: day and uh sarah sugar is the contract minute baker uh here to uh keep us all on track and write down

[0:09:07] Voice 9: mr chair thank you um so we have an agenda before us and i'll look to trustees if there's anything

[0:09:19] Voice 9: that we need to amend the agenda today just patrick i

[0:09:23] Trustee Patrick (probable): don't think we have to amend it but

[0:09:25] Trustee Patrick (probable): i just want to note uh preparing for meeting i realized that the environment committee of the crd

[0:09:33] Trustee Patrick (probable): had sent the what we heard report from the april 30th uh mooring buoy and boat conversation to

[0:09:42] Trustee Patrick (probable): local governments for consideration and i can't find any record of us receiving it so i wanted

[0:09:46] Trustee Patrick (probable): to talk about that but i think that could be done under either follow-up action list or

[0:09:51] Trustee Patrick (probable): the bylaw enforcement report of 10.2 but probably 10.1 yeah okay

[0:09:57] Voice 9: thank you for that uh and mr

[0:10:00] Voice 9: tingle uh before we proceed i've received a message from trustee harris asking for a link

[0:10:06] Voice 9: okay um so

[0:10:09] Voice 11: i'll take it by consent that we approve uh the agenda and uh we'll move next into

[0:10:18] Voice 11: the town hall section this is an opportunity for members to public to address the local trust

[0:10:23] Voice 9: trust committee uh we ask that you keep your comments concise

[0:10:29] Voice 11: um and relevant to the work

[0:10:32] Voice 11: of the local trust committee here um please direct your comments to the elected officials

[0:10:40] Voice 11: and not the other members of the public or staff speak about issues not other individuals

[0:10:45] Voice 11: uh be clear concise and respectful and

[0:10:49] Voice 9: so i'll look for a show of hands to see if there

[0:10:53] Voice 9: There are people who would like to address a little bit just.

[0:10:55] Voice 9: Okay, I see three people here.

[0:10:58] Voice 9: Maxine, would you like to go first?

[0:11:02] Voice 18: This is Maxine Leichter.

[0:11:04] Voice 18: I'm here today representing Positively Forward.

[0:11:07] Voice 18: I've sent a letter to you with the details, which I wouldn't have time, you know, in a town hall sense for all to summarize.

[0:11:15] Voice 18: We are, as you know, we have a huge need for affordable housing.

[0:11:19] Voice 18: and one of the barriers has been lack of water connections in Ganges from North Salt Spring

[0:11:25] Voice 18: Water District and they've now said that they may in the future have some more opportunity

[0:11:30] Voice 18: for connections. They have also said they do not have the ability to decide who gets those

[0:11:37] Voice 18: connections. There is a rumor going around that the local trust committee has such authority to

[0:11:44] Voice 18: to decide who gets the connections and who doesn't.

[0:11:47] Voice 18: And we believe this is not the case.

[0:11:49] Voice 18: And we would like you to be clear

[0:11:52] Voice 18: by getting a staff report

[0:11:54] Voice 18: that states clearly about your authorities.

[0:11:57] Voice 18: Now, Trustee Patrick has sent an email saying

[0:12:02] Voice 18: that this information be included

[0:12:05] Voice 18: in the motion that has been passed relevant to that.

[0:12:10] Voice 18: And so I'd like that to be very clear to staff

[0:12:12] Voice 18: that the motion that was previously passed

[0:12:15] Voice 18: includes a request for this information.

[0:12:18] Voice 18: And she's also said we may get it by January

[0:12:21] Voice 18: and that that would be great

[0:12:24] Voice 18: because we think it's really, really important

[0:12:27] Voice 18: that everybody have a clear understanding

[0:12:29] Voice 18: of what the local trust committee can and cannot do.

[0:12:33] Voice 18: And if there are other ways

[0:12:35] Voice 18: the local trust committee can assist

[0:12:37] Voice 18: in having some of these connection opportunities

[0:12:43] Voice 18: go to affordable housing, that's really important.

[0:12:46] Voice 18: So thank you very much.

[0:12:49] Voice 18: You have my letter with the details

[0:12:50] Voice 18: and thank you to Laura for making really clear

[0:12:54] Voice 18: what her intention was with that motion.

[0:12:56] Voice 18: Thank you.

[0:12:57] Trustee Patrick (probable): Thank you, Trustee Patrick.

[0:12:59] Trustee Patrick (probable): I just, I did respond to Maxine's email.

[0:13:03] Trustee Patrick (probable): I just brought her attention to the follow-up action list

[0:13:06] Trustee Patrick (probable): item one motion that we made back in september 24 um and said that i i believe that was

[0:13:14] Trustee Patrick (probable): helped provide some of the answers that she's looking for so thank

[0:13:21] Voice 9: you for that uh next gentleman

[0:13:23] Voice 9: right my

[0:13:25] Voice 4: name is john

[0:13:26] Voice 4: davies i'm here partly because i was advised uh by the islands trust

[0:13:31] Voice 4: that due to the absence of an office on salt spring i needed to present this request for

[0:13:36] Voice 4: information on the ten dollars for the ltc that they're meeting this today because it requires

[0:13:42] Voice 4: an original signature so i'm just going to get that

[0:13:46] Voice 10: mr ping will take that thank you very much

[0:13:49] Voice 4: that's on the record and you're getting the suit and tie treatment today because i got a letter

[0:13:55] Voice 4: from a young a lady named emma command who's with young anderson at a law firm in vancouver

[0:14:01] Voice 4: representing the Islanders Trust and informing Jamie,

[0:14:07] Voice 4: Alan Harris and Salty Dog that they had until I think

[0:14:11] Voice 4: January 7th, early January to comply or be sued.

[0:14:17] Voice 4: And that kind of took us by surprise because Jamie's

[0:14:23] Voice 4: in the midst of her third application with the guidance

[0:14:26] Voice 4: of staff spending three or $4,000 on the survey

[0:14:29] Voice 4: they have the property to make a variance application so that seemed incongruous so

[0:14:35] Voice 4: my first take was the left hand didn't know what the right hand was doing and then in some

[0:14:40] Voice 4: correspondence i gathered there's been some kind of decision made i wasn't really able to ascertain

[0:14:44] Voice 4: whether it was staff on their own

[0:14:46] Voice 4: or the ltc or staff acting on ltc acting on a staff report

[0:14:52] Voice 4: report that seemed contradictory to the guidance that Jamie was getting from staff so I'm not I'm

[0:15:00] Voice 4: just here to to say it would be much appreciated if that deadline were extended

[0:15:09] Voice 4: beyond January 7th or whatever and that this matter could get full consideration

[0:15:14] Voice 4: there's a lot going on I'm not going to go into it now it's not appropriate

[0:15:18] Voice 4: I wrote a letter at the last minute, but I'm going to hold back on that and you'll probably receive a letter at some point.

[0:15:25] Voice 4: So there's a mixture of, you know, technical legal issues here and public policy issues.

[0:15:30] Voice 4: And as a lawyer, I'm always in favor of avoiding litigation.

[0:15:33] Voice 4: It's a minefield and people get hurt and money gets spent that doesn't need to be spent, in my view.

[0:15:39] Voice 4: so in this

[0:15:41] Voice 4: municipal law particularly we're interested in preserving people's livelihoods

[0:15:47] Voice 4: their homes and and and creating harmony in the community and i have to say i'm not wanting to

[0:15:54] Voice 4: offend anybody but i know i've heard for years that people you know hate the island's trust right

[0:16:00] Voice 4: and i i don't pay much attention to gossip but my first hand experience observing jamie do this on

[0:16:07] Voice 4: her own up until this point going through now the third application and being completely frustrated

[0:16:13] Voice 11: i'm going to ask you to wrap up because you're getting

[0:16:16] Voice 11: into details about applications and stuff

[0:16:19] Voice 11: that's

[0:16:19] Voice 9: not appropriately speaking about individuals as well i

[0:16:21] Voice 4: understand that yeah um

[0:16:24] Voice 4: just i i see the frustration and i i'm understanding the frustration and i'm

[0:16:30] Voice 4: personally and professionally looking for ways to move into harmony rather than conflict

[0:16:40] Voice 9: I would suggest that this is outside of what is considered an acceptable topic at a town hall meeting, and this definition of discussion should cease.

[0:16:52] Voice 9: Okay, thank you. So we've got our staff advice back.

[0:16:55] Voice 9: I

[0:16:55] Voice 4: understand, but I'm just saying I'm here in the interest of harmony, not conflict with staff or anyone.

[0:17:03] Voice 4: one uh and i i feel the atmosphere is adversarial and i don't i don't approve of that and i don't

[0:17:10] Voice 4: endorse it and i don't want to contribute to it thank you

[0:17:13] Voice 9: uh gentleman in the second row here

[0:17:21] Voice 5: my name is is everybody here i know the sound doesn't drift back there very much my name is

[0:17:28] Voice 5: gary chernith i've been a resident here on salt spring for almost 50 years and i'm here to speak

[0:17:35] Voice 5: speak uh on behalf of the uh 1200 petitioners and and the friends of Baker Beach who are in

[0:17:45] Voice 5: opposition to the erosion control plan that's planned for Baker Beach so I have some hopefully

[0:17:51] Voice 5: some new information for you guys and some maybe some context that I think might be worth um

[0:17:57] Voice 5: considering uh in 2006 the provincial government published an informative brochure

[0:18:05] Voice 5: titled, Ecosystems at Risk.

[0:18:09] Voice 5: It's a great brochure, by the way, and there it is.

[0:18:13] Voice 5: These things got my attention.

[0:18:16] Voice 5: Estuaries are rare and compromise only 2.3% of BC's coastline.

[0:18:24] Voice 5: Number two, estuaries are among the most productive ecosystems on Earth.

[0:18:30] Voice 5: And number three, 70% of the Fraser River's wetlands

[0:18:35] Voice 5: have been diked and lost to development.

[0:18:40] Voice 5: Estuaries, large and small, are regarded as efficient factories

[0:18:45] Voice 5: for the processing of nutrients,

[0:18:47] Voice 5: which stimulate the natural food production cycle of our coast.

[0:18:52] Voice 5: Beaufort Harbor, Ganges Harbor, Long Harbor, Burgoyne Bay

[0:18:55] Voice 5: are some of the estuaries we all know,

[0:18:59] Voice 5: fed by the small streams flowing down our valleys to the ocean.

[0:19:04] Voice 5: Okano, Ackland, and Shark Creek flow into Booth Canal,

[0:19:12] Voice 5: then forward to Booth Bay, and then to the sea at Baker Beach.

[0:19:17] Voice 5: We, the Friends of Baker Beach, believe that the integrity of this complex extended ecosystem

[0:19:24] Voice 5: will be threatened if the erosion control project proposed for Baker Beach is approved.

[0:19:31] Voice 5: And a precedent would be set for the whole island.

[0:19:34] Voice 5: every waterfront landowner will understand that taking erosion control into their own hands is

[0:19:41] Voice 5: not only possible it is encouraged as a loosely organized group that opposes this project we have

[0:19:49] Voice 5: only we have had only three months to learn about the project learn to navigate the bureaucracies

[0:19:57] Voice 5: learn about the ecology of this area we have few resources but are determined determined to be

[0:20:06] Voice 5: heard by decision makers who i hope are not seduced by the neatness of all the professional reports

[0:20:13] Voice 5: the proponents of this project are all owners of waterfront property at baker beach

[0:20:19] Voice 5: they are convinced that this project will protect their property from sea level rise and consequent

[0:20:25] Voice 5: erosion we disagree this project was hatched over two years ago is well funded and has hired

[0:20:34] Voice 5: professional a professional agent to design plan and steer it through the various governments and

[0:20:39] Voice 5: agencies including the islands trust they have commissioned experts in quotation marks with

[0:20:47] Voice 5: advanced degrees to supply supporting technical studies the owners and by the way sporting is

[0:20:56] Voice 5: often shows up in in these reports clearly stated the owners continue to falsely associate

[0:21:03] Voice 5: associate themselves with the Green Shores program,

[0:21:05] Voice 5: even though the stewardship center of BC

[0:21:08] Voice 5: clearly defines any-

[0:21:10] Voice 11: I'm just

[0:21:10] Voice 11: gonna ask you not to speak

[0:21:12] Voice 11: about the individuals again, please.

[0:21:14] Voice 11: Okay, okay, sure.

[0:21:17] Voice 5: I didn't think I was, but okay.

[0:21:22] Voice 5: So to continue, almost finished.

[0:21:25] Voice 5: This is a David and Goliath story.

[0:21:28] Voice 5: We the friends of Baker Beach are learning fast,

[0:21:31] Voice 5: but we fear the process is heavily weighted against us.

[0:21:35] Voice 5: We have come to understand that Baker Beach

[0:21:37] Voice 5: is part of an intertidal ecosystem

[0:21:40] Voice 5: worthy of protection in its entirety.

[0:21:43] Voice 5: It is one of the many estuaries on the island

[0:21:46] Voice 5: that could be vulnerable to alteration

[0:21:48] Voice 5: or re-engineering by private landowners.

[0:21:51] Voice 5: Our trustees can exercise their obligation

[0:21:54] Voice 5: to preserve and protect by causing any decisions

[0:21:58] Voice 5: on the merits of this proposal until such time

[0:22:01] Voice 5: as independent assessment can be completed on this ecosystem and on all at-risk estuaries

[0:22:09] Voice 5: on salt spring island what will it take to delay this proposal what can we all do together to

[0:22:17] Voice 5: design a better future for our estuaries thank you so much

[0:22:22] Voice 9: and i will just note that um at our

[0:22:29] Voice 9: in November meeting the local trust committee um directed staff to provide the uh public

[0:22:41] Voice 9: correspondence that we received and petition at that time um regarding the crown lease application

[0:22:47] Voice 9: to the uh to the provincial agency at that point okay so anyone else uh in the public here yes

[0:22:57] Voice 9: Good morning. I'm Peter Meyer, and it's unclear to me in terms of the Baker Beach issue right now what role we can play and the trust will play also in protecting the beach.

[0:23:18] Voice 9: One of the things that we've discussed is perhaps the trust, the LCC, advocating for some sort of further study that's a governmental study, because this is something that affects our province and our island here.

[0:23:36] Voice 9: And see if we can engage in some sort of productive dialogue with property owners about alternative approaches to solving the problem.

[0:23:48] Voice 9: and so what i would ask is that the trust and maybe the lcc to engage in some manner to advocate

[0:23:57] Voice 9: for a more recent and careful approach to this thing and that's about all that i have to say and

[0:24:05] Voice 9: ask of the group at this point so i thank you all for your attention to this

[0:24:12] Voice 7: just because

[0:24:13] Voice 7: mr chair we asked them just to update the audience certainly

[0:24:17] Voice 7: stand up

[0:24:20] Voice 9: um the application has been with myself uh some time i've got a brief memo and um sending a note

[0:24:30] uh file manager there uh today need to um ask that they request some clarification in this

[0:24:38] submission has been submitted so far we do have additional questions um based on the initial

[0:24:44] report um we've certainly received a lot of very helpful input community um not to say that it

[0:24:52] wasn't something that was on our radar before so um i think it's important to note that we are

[0:24:56] reviewing a development permit application um in consideration of the guidelines of the film

[0:25:03] and the degree to which this application and the professional reports around it meet those guidelines

[0:25:10] Voice 9: and how detailed those reports are.

[0:25:13] Voice 9: Those are the things that we're looking at right now.

[0:25:16] Voice 9: I don't have clarity on that.

[0:25:19] Voice 9: As I stated before, if the application meets the guidelines, then we consider whether or not to approve that.

[0:25:29] Voice 9: If not, it would be rejected and possibly put forward to LTC for reconsideration, at which point LTC could make a determination on the development permit.

[0:25:44] There is also a separate Crown Water Grant application.

[0:25:48] Staff have

[0:25:49] Voice 9: followed up with the fuel costs related to that application in terms of getting back to Crown Lands.

[0:25:59] has responded indicating that they are essentially waiting for us to confirm as we indicated

[0:26:06] previously that a development permit required their ways for us to

[0:26:09] Voice 9: essentially close our

[0:26:11] Voice 9: process with the development permit before making a decision of their own okay thank

[0:26:17] Voice 9: you for that any questions okay and i see a couple hands up um

[0:26:25] Voice 3: next i am getting that

[0:26:29] Voice 3: i'm just curious um some of us have noted there are continual changes to the application

[0:26:41] Voice 3: and i wonder how government is ever able to figure out what's the final application how

[0:26:51] Voice 3: you know how often can an applicant continue to nuance what they put forward

[0:27:02] Voice 3: Mr. Chair, would you like me to answer that question?

[0:27:07] Yes, please.

[0:27:08] There are certainly times when applicants don't put the best

[0:27:12] position forward.

[0:27:14] We do go through a lot, and sometimes much to the chagrin of our staff,

[0:27:18] we go through numerous iterations of planning applications.

[0:27:23] Sometimes that has to do with the level of sophistication of the applicant,

[0:27:26] of course.

[0:27:27] um it's very rare uh that it is uh an issue with the professional providing professional services

[0:27:35] in fact i wouldn't i wouldn't suggest that i have actually encountered a professional uh not doing

[0:27:41] what they've been asked to do and well uh just a matter of being the standard that we set here the

[0:27:47] trust committee through our violence policies um however there isn't really in terms of the

[0:27:55] the submission process we do,

[0:27:56] because there's a section of what the government act

[0:27:59] that says

[0:27:59] Voice 9: that, you know, where we have provisions

[0:28:01] Voice 9: for things like provide for the amendment

[0:28:05] Voice 9: to zoning bylaws when we adopt bylaws

[0:28:07] and there are sections similar that say that

[0:28:09] where you have development permit areas,

[0:28:11] development permit

[0:28:11] Voice 9: scheme, you cannot reject out of hand

[0:28:15] any proposal that you can't stop a person from applying.

[0:28:20] They have a right to apply, it doesn't bend the legislation.

[0:28:25] Ultimately, it really does come down to work. We do our best not to put applicants in a position of not having a fair consideration at this table.

[0:28:36] So we make sure that there are minimum standards so that LTC can make an informed decision.

[0:28:45] And that's really the best we can do.

[0:28:47] So, there are times when applicants simply don't get to the point of getting an application in because the process is onerous.

[0:28:56] There's a lot of aspects to it, not just what

[0:29:02] Voice 9: you see on the ground, but there's a lot of stuff on paper, of course, that needs to be addressed by our staff as well.

[0:29:08] Voice 9: And sometimes we need to rely on other professionals, such as legal professionals.

[0:29:11] Voice 9: um and in extreme cases even third-party reviews of applications of professional reports we're

[0:29:17] Voice 9: we're looking at looking to here's a bit of professionals around to um to give us input on

[0:29:24] Voice 9: their their review of the project and the quality of it i believe i saw one more hand out there

[0:29:33] Voice 9: no okay

[0:29:37] Voice 10: i'm not seeing any more hands then i'm going to move on to our next section

[0:29:42] Voice 10: We have a delegation from Julian

[0:29:45] Voice 9: Clark on behalf of the Lady Minto Hospital Foundation.

[0:29:52] Voice 19: I do have a few copies of the presentation.

[0:29:54] Voice 19: There is a presentation that will be displayed.

[0:29:57] Voice 19: There's five copies there.

[0:29:59] Voice 19: How do you spread?

[0:30:00] Voice 19: that out i'm not quite sure i might speak over here that's

[0:30:04] Voice 9: fine that work for you yeah you speak

[0:30:07] Voice 9: loud the main reason i ask people to come close to the microphone is to make sure that folks online

[0:30:13] Voice 9: can hear but i know you've got a good carrying voice you've heard

[0:30:16] Voice 9: it before i have thank you

[0:30:20] Voice 19: um well i my name is julian clark i'm here representing the way the mental hospital

[0:30:25] Voice 19: foundation to talk about affordable workforce housing today so thank you for allowing me to

[0:30:30] Voice 19: to come forth and present this delegation.

[0:30:36] Voice 19: First and foremost,

[0:30:38] Voice 19: Leyton Mental Hospital Foundation

[0:30:39] Voice 19: is a charitable organization.

[0:30:40] Voice 19: We act as a conduit to our community

[0:30:43] Voice 19: to enable our community to give generously

[0:30:45] Voice 19: towards healthcare services on our island.

[0:30:51] Voice 19: And certainly we've had an impact doing that.

[0:30:54] Voice 19: You might be aware that the recent opening

[0:30:57] Voice 19: with the emergency department uh was funded by the very generous contributions of our community

[0:31:03] Voice 19: of eight million dollars in total that new emergency department was 13.6 million our

[0:31:10] Voice 19: community gave eight million dollars so this is an organization that does get things done um

[0:31:15] Voice 19: we just go into the next slide my objective here uh today and our objective more broadly is to

[0:31:22] Voice 19: provide affordable workforce housing to healthcare workers on Salisbury Island. Today my objective

[0:31:28] Voice 19: is to ask for your support to help us rezone the Bittencourt property from what is currently

[0:31:36] Voice 19: a commercial zoning to a multi-family unit, a multi-unit family dwelling property.

[0:31:43] Voice 19: I think the need for affordable workforce housing is well understood and I don't really think I'm

[0:31:53] Voice 19: out of line saying that the lack of affordable workforce housing is is a well uh understood

[0:31:58] Voice 19: threat on this island there have been many reports around the need for affordable workforce housing

[0:32:07] Voice 19: certainly the crd housing needs assessment report spelled it out and you know in that

[0:32:14] Voice 19: report it pointed out the critical need for affordable housing as other reports have also

[0:32:20] Voice 19: highlighted we know that multiple projects housing projects workforce

[0:32:25] Voice 19: housing projects have failed whether it was for issues of cost funding

[0:32:29] Voice 19: regulation there have been a number of failures well you know that doesn't take

[0:32:35] Voice 19: away the need there continues to be a need for affordable housing like just go

[0:32:39] Voice 19: on to the next slide I would ask that you don't take my word for it or those

[0:32:46] Voice 19: reports words for it um as salt spring hosted uh aaron price lindstrom who is the site administrator

[0:32:53] Voice 19: related into a hospital on december 5th and i'm taking from assault spring the quotes uh around

[0:33:00] Voice 19: housing need you know while our er is not yet shut down due to staff shortages aaron told us last

[0:33:06] Voice 19: summer required heroic physician efforts and operational leadership to maintain services

[0:33:10] Voice 19: services. Too often, qualified staff will apply, interview, and be accepted only to go elsewhere

[0:33:17] Voice 19: due to housing and cost-involving barriers. Predictably, finding housing is the biggest

[0:33:22] Voice 19: deterrent to moving here. So housing, I think, is very clear. Workforce housing is a critical

[0:33:29] Voice 19: and urgent issue. We can go on to the next slide. Lady Mixell Hospital Foundation, you know, jumped

[0:33:36] Voice 19: in. Along comes the sea freezing. I think everybody knows it because we're all stuck on the road

[0:33:43] Voice 19: So the Seabreeze Inn came along, and Seabreeze Inn is a 28-room hotel, zoned commercial.

[0:33:52] Voice 19: When COVID struck, tourism fell off, and the hotel was actually used by BC Housing and their agent,

[0:34:00] Voice 19: the community services folks, to help shelter unsheltered and unhoused folks.

[0:34:07] Voice 19: We can go on to the next slide.

[0:34:08] Voice 19: leading into a hospital into this thing

[0:34:13] Voice 19: and purchased this property in March of 2022.

[0:34:18] Voice 19: And the intent was clear right from the beginning

[0:34:20] Voice 19: that this property was going to be redeveloped

[0:34:22] Voice 19: and renovated into a multifamily long-term rental housing.

[0:34:29] Voice 19: The foundation ran into some vacancy issues,

[0:34:33] Voice 19: pretty significant vacancy issues,

[0:34:34] Voice 19: which was in the press,

[0:34:36] Voice 19: and many of you will have read about that.

[0:34:38] Voice 19: but those vacancy issues were resolved by february of this year and so we're ready to get going

[0:34:46] Voice 19: meanwhile i just want to go back and say that in july of 2022 a temporary use permit was issued

[0:34:53] Voice 19: by island's trust and development variance permit was issued by island's trust and we

[0:34:58] Voice 19: go on to the next slide both of those documents and the building permit reference architectural

[0:35:04] Voice 19: architectural drawings and reference exactly what the use of the property was going to be, which is as a multi-unit family dwelling.

[0:35:11] Voice 19: So all of that was known from day one.

[0:35:14] Voice 19: All right, we can go on to the next slide.

[0:35:18] Voice 19: So what is it exactly that we're putting together here?

[0:35:22] Voice 19: Well, it will end up being an 18-unit multi-family dwelling.

[0:35:32] Voice 19: You can see the unit types.

[0:35:34] Voice 19: We've got a few studios, a number of one bedrooms plus bed, a number of two bedrooms and one three bedrooms.

[0:35:42] Voice 19: So 18 units. And who is this for? This is for health care workers broadly.

[0:35:47] Voice 19: Yes, it'll be for lay mental hospital workers. It could also be for care aides.

[0:35:52] Voice 19: It could also be for paramedics and ambulance workers on island.

[0:35:56] Voice 19: What we're trying to do is ensure that we're supporting the health care workers on our island.

[0:36:00] Voice 19: And this is not necessarily intended for the doctors or the nurses, although certainly, you know, it might be a good fit.

[0:36:08] Voice 19: But when you think about what keeps that hospital running, you know, I ask that you think about the folks that are working in food services, the folks that are working in keeping the hospital clean and the laundry, the technicians.

[0:36:26] Voice 19: These are the folks who cannot afford housing on our island.

[0:36:31] Voice 19: If I go on to the next.

[0:36:35] Voice 19: So where are we today with this project?

[0:36:38] Voice 19: Well, we have the temporary use permit and the building permit.

[0:36:43] Voice 19: We have a project manager and a general contractor who are engaged.

[0:36:47] Voice 19: We've done the demolition work, both internally and externally.

[0:36:51] Voice 19: So this has now been taken down to the foundation and the studs so we can begin the building process.

[0:36:56] Voice 19: We have had our general contractor tender out the construction work to the trades.

[0:37:01] Voice 19: We have the trades bids in hand, and we need to make a decision on those bids by January 14th.

[0:37:09] Voice 19: We have had issues with the B.C. housing folks, and those are behind us.

[0:37:16] Voice 19: We went to mediation in late November, and we settled the matter with B.C. housing to the satisfaction of both parties.

[0:37:22] Voice 19: We understand what our construction costs are going to be, and we know how this is going to be financed.

[0:37:28] Voice 19: We have construction financing agreement in place, agreed to in principle, with one condition.

[0:37:35] Voice 19: And that condition is that we rezone this property from commercial to multifamily unit dwelling.

[0:37:43] Voice 19: So that's what I'm here for today, if I can go on to the last slide.

[0:37:49] Voice 19: I'm here today to ask you for your support on that zoning.

[0:37:56] Voice 19: We have applied in October.

[0:37:57] Voice 19: The foundation applied for a rezoning, and I would call it a down zone.

[0:38:02] Voice 19: We're zoning from a commercial property down to a multi-unit family dwelling.

[0:38:11] Voice 19: We've had discussions with the planners. Chris and the planner that's been assigned have been very accessible to us and have been wonderful to work with.

[0:38:18] Voice 19: But they have pointed out that when you do a rezoning like this, the relevance of the existing zoning being commercial is not really relevant.

[0:38:29] Voice 19: It has nothing to do with the decision as they look at it.

[0:38:32] Voice 19: What they look at is they look at what does the OCP say?

[0:38:36] Voice 19: And the OCP says that this area is medium density.

[0:38:40] Voice 19: And to put a multi-unit family dwelling on a medium density zone will require a housing agreement.

[0:38:48] Voice 19: And the housing agreement would impair the value of the property for the foundation, which the foundation will not tolerate and cannot do. And more importantly, the housing agreement, the way it's written, would require us to provide affordable housing, which would not make it possible to provide this to the audience that we are trying to provide it to.

[0:39:08] Voice 19: There's clauses in there that you have to have an income of less than 90% of the median income of Salt Spring Islanders.

[0:39:16] Voice 19: That's not going to fit with the people, the audience that we're trying to provide this housing for.

[0:39:23] Voice 19: So without the planner's positive recommendation, there is another way to look at this.

[0:39:29] Voice 19: And certainly we can look at this as the OCP in its entirety and what's the OCP trying to achieve.

[0:39:36] Voice 19: achieve. If we take a look at what we're doing here and try to understand, we know that there's

[0:39:44] Voice 19: an urgent need for housing, for workforce housing. We've received previous indications through the

[0:39:51] Voice 19: TUP and through the development variance permit that this is acceptable, taking its commercial

[0:39:57] Voice 19: 28-room hotel property and building this multi-unit family dwelling. The project is in

[0:40:03] Voice 19: flight and we can see the end goal being done this is going to happen the financing is is ready to go

[0:40:12] Voice 19: the the the construction permits are in place the tenures have been made with the trades this

[0:40:19] Voice 19: is something that can see the finish line uh and most importantly yes it's a rezoning but it's a

[0:40:25] Voice 19: down zone this is a property that existed this is a property that had uh rather the long-term

[0:40:32] Voice 19: residence, it had a revolving door residence. So the use of the property is actually being

[0:40:37] Voice 19: downgraded. This is a property that had water hookups, 28 water hookups. And in fact, when

[0:40:43] Voice 19: you looked at the way it was operated as a hotel, used a tremendously greater amount

[0:40:48] Voice 19: of water than the multi-unit family dwelling used. Why? Because they were going sheets

[0:40:54] Voice 19: and towels every day. So the amount of water usage is being downgraded. You put all of

[0:41:01] that together and you say what really makes sense here

[0:41:03] Voice 19: is that this be rezoned into what we're

[0:41:07] Voice 19: asking being the multi-unit family club so i come today hat in hand asking that the trustees consider

[0:41:14] Voice 19: what we're trying to do uh and i'm asking that you uh certainly i know you will see the

[0:41:21] Voice 19: recommendations for the planning group but i ask that you move this forward and move it into a

[0:41:26] Voice 19: a first and second reading um hopefully no later than your february meeting take it to the

[0:41:32] Voice 19: executive committee for their approval and move it to a third and final reading in march so we can

[0:41:37] Voice 19: get this rezoning done by the end of march all that said we will then see this project

[0:41:44] Voice 19: be up and ready for healthcare workers housing by the fall thank

[0:41:51] Voice 11: you thank you mr clark um

[0:41:55] Voice 11: any trustees questions well

[0:41:57] Trustee Patrick (probable): i know i did speak with staff in anticipation of your delegation

[0:42:02] Trustee Patrick (probable): today and i know that we're going to provide some suggested language is it ready yet or not yet

[0:42:07] Trustee Patrick (probable): i

[0:42:08] Voice 9: have them i i'm just really having some trouble if i can do that right now okay

[0:42:13] Trustee Patrick (probable): at some point

[0:42:14] Voice 6: in this meeting

[0:42:14] Trustee Patrick (probable): um i'm hoping to see the suggested stuff uh resolutions and make

[0:42:21] Trustee Patrick (probable): some resolutions to ask them to proceed with drafting bylaws and potentially prioritizing

[0:42:29] Trustee Patrick (probable): that drafting and uh and even potentially a special meeting in january if we need to to

[0:42:36] Trustee Patrick (probable): march along as fast as we can

[0:42:37] Voice 7: that's

[0:42:39] Trustee Patrick (probable): my intent but uh mr chair i would suggest that i i would

[0:42:44] like to get you some resolutions here uh for your options and i would suggest that it would

[0:42:49] be beneficial to have a discussion as an lpc about how to best approach this matter um understanding

[0:42:56] the request

[0:42:56] Voice 9: of the clerk in the hospital okay and uh just in terms of timing to address that

[0:43:05] Voice 9: should we wait until after the break today give some time for that to happen good that would be

[0:43:11] Voice 9: great okay may we add

[0:43:14] Trustee Patrick (probable): may we add this then under new business as a revised agenda yes i think

[0:43:21] Voice 9: that's a suitable spot for us we put it under uh um that's 15.2 in new business and uh i'll just

[0:43:29] Voice 9: look to trustees can we do that by consent does anyone object to that i see trustee harris has

[0:43:35] Voice 9: joined us online i'm not seeing any objections so i'll take my general consent we will add

[0:43:41] Voice 9: And this is 15.2 in our new business.

[0:43:44] Voice 9: Thank you very much.

[0:43:45] Voice 9: Thank you, Mr. Clark.

[0:43:49] Voice 9: So moving on, our next section is trustee reports.

[0:43:52] Voice 9: And who would like to go first?

[0:43:56] Voice 9: Trustee Harris, did you want to report?

[0:44:00] Voice 14: I don't have anything to report today.

[0:44:02] Voice 14: Thank you.

[0:44:03] Trustee Patrick (probable): Okay.

[0:44:04] Voice 9: Trustee Patrick?

[0:44:06] Trustee Patrick (probable): Sure.

[0:44:06] Trustee Patrick (probable): As this is our last meeting before the holidays,

[0:44:09] Trustee Patrick (probable): I do wish everyone a happy and safe holiday season.

[0:44:12] Trustee Patrick (probable): season. I know with the wild daisies still blooming around my house, I must admit I'm

[0:44:17] Trustee Patrick (probable): hoping for some cold weather and snow, and I

[0:44:19] Trustee Patrick (probable): might regret that hope, but I hope so.

[0:44:24] Trustee Patrick (probable): On Salt Spring here, I was honored to share in the Salt Spring Foundation's 40th anniversary

[0:44:29] Trustee Patrick (probable): celebrations. The numerous testimonials from the organizations who have received grants was

[0:44:34] Trustee Patrick (probable): heartwarming. The foundation has and will continue to make significant difference to all of us

[0:44:40] Trustee Patrick (probable): here on salt spring the salish sea network trail is uh is now more integrated with the crd regional

[0:44:47] Trustee Patrick (probable): parks and is continuing to rationalize and prioritize the design and plans for the various

[0:44:52] Trustee Patrick (probable): sections of the multi-use trail from pulper to vesuvius our joint ltc and lcc meetings are

[0:44:59] Trustee Patrick (probable): starting to develop some structure yay and i look forward to participating in the round table on

[0:45:06] Trustee Patrick (probable): short-term rentals in the new year and I believe that we can use this this topic to really

[0:45:12] Trustee Patrick (probable): demonstrate how we can work together and and with the sector representatives to improve the

[0:45:21] Trustee Patrick (probable): management of short-term rentals including bed and breakfasts and utilizing the tools that are

[0:45:27] Trustee Patrick (probable): available in both our agencies so I'm excited. I attended the complete community information

[0:45:33] Trustee Patrick (probable): meeting on November 24th. While I was happy to see an event held outside of normal working hours,

[0:45:38] Trustee Patrick (probable): we still have work to do to improve how we engage equitably with the community. And I encourage

[0:45:44] Trustee Patrick (probable): staff to work on communicating the context for the complete community assessment and the upcoming

[0:45:53] Trustee Patrick (probable): OCP land use bylaw. I'll note that again, another person has put an article in the exchange that is

[0:45:59] Trustee Patrick (probable): This is completely mischaracterizing our OCP project, and we need to be proactively communicating that project because it's important.

[0:46:12] Trustee Patrick (probable): I met locally with Kurt Irwin, a Penelope Nation consular.

[0:46:16] Trustee Patrick (probable): It was great to see Islanders come out to support this weekend fundraiser to help the Penelope people recover from the recent extended power outage.

[0:46:25] Trustee Patrick (probable): I also met with Earl Rudd, our LCC chair, to prep for that joint meeting that we had.

[0:46:30] Trustee Patrick (probable): I continue to participate with Chris Hutton and transition chair Brian Young in what's called the Connext training.

[0:46:39] Trustee Patrick (probable): It's a program designed to support communities through the next steps of climate preparedness.

[0:46:46] Trustee Patrick (probable): And I'll provide a robust report at the conclusion of the training.

[0:46:50] Trustee Patrick (probable): It's been really fascinating training, working close.

[0:46:53] Trustee Patrick (probable): We've been teamed with Cowichan tribes and really taking a First Nations approach or forward approach on communicating and addressing the resiliency of climate change.

[0:47:04] Trustee Patrick (probable): Regionally, I attended the first Southern Gulf Island Forum with Rob Botterell, our new elected MLA.

[0:47:12] Trustee Patrick (probable): This forum was started by MLA Olson. It's made up of representation from all levels of government, federal, provincial, local and indigenous governing bodies.

[0:47:20] Trustee Patrick (probable): And Rob's committed to seeing this group continue.

[0:47:23] Trustee Patrick (probable): A Trust Council project to convene roundtables and technical working groups on tiny homes on wheels is progressing rapidly.

[0:47:33] Trustee Patrick (probable): A steering committee has been convened and electoral area directors from four regional districts have stepped forward to be on the committee.

[0:47:41] Trustee Patrick (probable): This project will explore overcoming the barriers to legal occupancy and the associated siting and use regulations for tiny homes on wheels.

[0:47:49] Trustee Patrick (probable): I attended the BC Ferries meeting where they announced the end of the ferry advisory committees, while BC Ferries could have made this announcement a bit differently, I do understand their desires to improve the way they engage with local government and a more diverse community.

[0:48:08] Trustee Patrick (probable): I'll be participating with BC Ferries to learn more about the successes and challenges of the former ferry advisory committee process and develop a way forward.

[0:48:18] Trustee Patrick (probable): um i participated in the bc chapter uh climate caucus uh a discussion on the outcome of the

[0:48:26] Trustee Patrick (probable): provincial election it's a very interesting statistic the two green mlas represent nearly

[0:48:32] Trustee Patrick (probable): 75 percent of the island's trust population and have more coastline than any other mla so

[0:48:39] Trustee Patrick (probable): strange outcome but good outcome for us um i attended the trust council in victoria last

[0:48:45] Trustee Patrick (probable): week of significance trust council support for staff to apply for the watershed security grant

[0:48:50] Trustee Patrick (probable): which includes doing more work on watershed governance an issue that's of great importance

[0:48:54] Trustee Patrick (probable): here on salt spring uh the cao hiring committee which i'm a member of has proven brownie to the

[0:49:01] Trustee Patrick (probable): island's trust we'll be working closely with him to establish performance metrics to support him

[0:49:05] Trustee Patrick (probable): during the probation period and finally i participated in a webinar on the liskiti

[0:49:13] Trustee Patrick (probable): This SFU project has promoted community interest in learning about the occupancy and activity of indigenous peoples on their islands

[0:49:20] Trustee Patrick (probable): for thousands of years. A project like that here

[0:49:23] Trustee Patrick (probable): on Salt Spring would be a great idea. And that's my report.

[0:49:28] Voice 11: Thank you for that Trustee Patrick.

[0:49:32] Voice 11: So next up is the Chair's report. As Trustee Patrick mentioned, Trust Council met December 3rd to 5th.

[0:49:40] Voice 11: as usual

[0:49:42] Voice 9: a lot of the summer meeting is focused on preliminary review of the 2025-26 draft budget

[0:49:48] Voice 9: we were

[0:49:49] Voice 11: joined for dinner by the minister of state britney anderson and former trust council

[0:49:55] Voice 11: chair current mla administrator of development and poverty reduction uh sheila malcolmson as

[0:50:01] Voice 11: well bowen island mayor andrew leonard presented a delegation to trust council and spent much of

[0:50:06] Voice 11: the week with us we're also uh san juan county chair jane fuller met with us on the thursday

[0:50:13] Voice 11: for an informative exchange of ideas um differing approaches to issues

[0:50:18] Voice 10: that are similar to to both

[0:50:20] Voice 10: of our jurisdictions uh as uh just to mention it was a first trust council meeting for our

[0:50:26] Voice 10: chief administrative officer with brony and we're looking forward to working together

[0:50:31] Voice 10: We also set our trust council meeting schedule for the year and agreed to meet as

[0:50:39] Voice 11: a committee of the whole more often in order to advance

[0:50:42] Voice 9: the policy statement review, including this evening, and also agreed to hold a committee of the whole meetings for review of the 2020 governance report and reviewing our standards of conduct policy.

[0:50:56] Voice 9: policy. I've been attending Transport Canada's Ocean Protection Plan Pacific Dialogue Forum

[0:51:03] Voice 9: online since about October, which stretches into March.

[0:51:08] Voice 11: It's a weekly opportunity to learn

[0:51:09] Voice 11: and ask questions about the work of the federal government and others in regard to ocean protection

[0:51:17] Voice 9: and marine transportation on the Pacific coast.

[0:51:20] Voice 9: Ongoing series and lots of informative dialogue there

[0:51:27] Voice 9: and some really great questions

[0:51:29] Voice 9: from some of the other participants there.

[0:51:33] Voice 11: So I'm going next to the CRD director's report

[0:51:38] Voice 11: and we include chair of the LCC,

[0:51:41] Voice 9: Earl Ruck as well.

[0:51:42] Voice 9: Thank you for being here.

[0:51:43] Voice 9: Thank you, Chair. As Laura noted, it was also the last meeting of the LCC for the year,

[0:51:51] Voice 9: and one of the final actions we took was seemingly minor to some, perhaps, but we have

[0:51:59] Voice 9: arranged for a short-term use agreement with the 2M Society for space at the Farmer Phoenix School

[0:52:07] Voice 9: to provide a daytime warmth and opportunity for socialization for people without shelter this

[0:52:15] Voice 9: winter. Having a place for people to go when it gets cold has been a problem for us for a number

[0:52:21] Voice 9: of years. We've struggled to find a way to make it work. This will be our first time trying this

[0:52:27] Voice 9: particular model and we're supporting 2N, which is the primary agency, taking responsibility there.

[0:52:34] and we're hoping that this will work and perhaps form a model for going forward for helping to

[0:52:39] support people

[0:52:40] Voice 9: living without shelter especially during the coldest part of the year um we will

[0:52:47] Voice 9: be meeting um on january 9th at all likelihood as a town hall to discuss the budget the original

[0:52:53] Voice 9: budget came out and was approved provisionally in september we are inviting public input and

[0:53:00] Voice 9: And we need to make a final decision at our meeting,

[0:53:03] Voice 9: special meeting on the budget on January 30th.

[0:53:06] Voice 9: And so we're going to be encouraging anyone

[0:53:09] Voice 9: who has an interest,

[0:53:10] Voice 9: especially people who have specific comments on the budget,

[0:53:12] Voice 9: what they would like to see to come forward to us

[0:53:15] Voice 9: at that town hall or contact us through email.

[0:53:20] Voice 9: We are continuing our effort to develop

[0:53:22] Voice 9: an integrated housing strategy for Salt Spring

[0:53:24] Voice 9: in concert with LTC trustees and other partners

[0:53:28] Voice 9: of North South Spring Water Works.

[0:53:30] Voice 9: And as Laura mentioned, we will be hosting

[0:53:32] Voice 9: a short-term vacation rental round table

[0:53:35] Voice 9: with our accommodation group of participants,

[0:53:38] Voice 9: Chamber of Commerce at our main meeting on January 16th.

[0:53:42] Voice 9: That will be open, I believe that's open to the public.

[0:53:46] Voice 9: But in any case, the purpose is to get feedback

[0:53:49] Voice 9: from the local accommodations folks as to where they're at

[0:53:52] Voice 9: as we move forward in concert with the trust

[0:53:55] Voice 9: to look at regulating short-term vacation rentals

[0:53:57] Voice 9: on the island um we have also been making progress on a pilot project and liquid waste which is one

[0:54:03] Voice 9: of our more exciting topics i understand but we spend an awful lot of money shipping what is

[0:54:08] Voice 9: mostly water off the island we've had consultants here um this month to look at a pilot project

[0:54:14] Voice 9: using what are called geo tubes that's initially looking promising and so we're hoping that that

[0:54:20] Voice 9: will bear some fruit and give us an opportunity to save some money and be more responsible in

[0:54:25] Voice 9: our treatment of our own liquid waste on island we are also working with staff to develop a process

[0:54:32] Voice 9: for bylaw review for those bylaws that affect salt spring from crd why we do not have authority to

[0:54:40] Voice 9: directly promulgate bylaws we do have an advocacy role and so we will be looking at those in some

[0:54:48] Voice 9: detail in the new year first focus will most likely be on those related to agriculture although

[0:54:56] Voice 9: we want them with our procedural bylaws as well and finally we are continuing to work with the

[0:55:01] Voice 9: regional crd to look at options for harbor management and we're also trying to understand

[0:55:08] Voice 9: how those local services we provide particularly for support of the boards in the harbor

[0:55:14] and tie into that broader harbor management scheme thank you thanks chair a couple of questions um

[0:55:25] laura mentioned the

[0:55:27] Voice 9: issue not only the issue there is concerned but also i had the i don't

[0:55:35] Voice 9: have the agenda in front of me but there are there two housing related proposals one relates

[0:55:40] Voice 9: to the sea breeze the other i believe might be the uh facility temporary use permit applications

[0:55:47] that way and what do we do i'd like to make a comment

[0:55:52] Voice 9: about those if that would be all right

[0:55:57] Voice 9: yeah let's start with the clarification here yeah

[0:55:59] Trustee Patrick (probable): i know you're on the environment environmental

[0:56:02] Trustee Patrick (probable): services committee i think that's the right thing is their july 17th meeting where they

[0:56:08] Trustee Patrick (probable): they considered the reports and the staff report

[0:56:10] Trustee Patrick (probable): on the April 30th workshop, the regional workshop.

[0:56:14] Trustee Patrick (probable): And one of the motions that was passed was about sharing

[0:56:17] Trustee Patrick (probable): that what we heard report with local governments

[0:56:20] Trustee Patrick (probable): for their consideration.

[0:56:21] Trustee Patrick (probable): So I don't know where it ended up on the Islands Trust.

[0:56:26] Trustee Patrick (probable): I can't find it in our agenda.

[0:56:27] Trustee Patrick (probable): So that's the report I'll be mentioning

[0:56:30] Trustee Patrick (probable): during the follow-up and that request.

[0:56:32] Trustee Patrick (probable): request. We can follow up, let me know if I can help there.

[0:56:39] Voice 9: CRD staff will be providing another report. The CRD

[0:56:45] Voice 9: directed CRD staff to come back with another report about

[0:56:48] Voice 9: options for harbour management. That doesn't mean the CRD board

[0:56:53] Voice 9: is in to that what is currently pretty much a vacuum. But staff

[0:56:58] Voice 9: will come back to us we'll also be we'll also refer to the trust so uh at this point another

[0:57:11] report on options for the harbor and on the two housing related issues chair i just wanted to

[0:57:18] mention the dean wrote property standard are applying for a temporary use permit for a boarding

[0:57:25] And I'm pretty sure staff are aware, but just wanted to clarify that

[0:57:32] Voice 9: as far as CRD building

[0:57:34] Voice 9: inspection is concerned, they have no, there's no building code concern with the proposal,

[0:57:41] Voice 9: which as I understand it is eight unrelated independent folks not receiving supported

[0:57:48] Voice 9: service.

[0:57:49] Voice 9: like it's not a care home plus uh an in-house proprietor basically caretaker so i think staff

[0:57:56] Voice 9: are aware that from building inspection building code perspective we don't have an issue around

[0:58:02] Voice 9: health and safety concerns that he lends by law as i understand it only allows for response

[0:58:09] Voice 9: i see staff modding yeah well mr chair i have to say this is one of one one example of a

[0:58:20] Voice 9: or we put off a situation where uh staff of crd and the island trust uh really worked well

[0:58:27] together i think from the start um and uh we really worked to align uh to make that

[0:58:32] Voice 9: that process to see if this is possible when the applicant has come along with us

[0:58:36] Voice 9: i know we've gone down a lot of um radicals uh you know worthy radicals but

[0:58:57] I do

[0:58:58] Voice 9: want to commend the non-profit that now owns the house.

[0:59:04] Voice 9: It was a former property owned by the Land Bank Society and was foreclosed on by the lender, Van City.

[0:59:11] Voice 9: city. And I do want to commend the society for going through the process. Sometimes that does

[0:59:20] Voice 9: not occur on Salisbury. The same applies to the hospital foundation, which is the other

[0:59:26] Voice 9: comment I want to make. The sewerage board actually approved the inclusion of the seabreeze

[0:59:33] Voice 9: in the sewer area that has been approved, but unfortunately the cost estimate that was

[0:59:42] Voice 9: provided to extend the sewer up the hill only a few hundred yards was cost prohibitive.

[0:59:50] Voice 9: So that's unfortunate, but from the CRE perspective, we were absolutely quite willing, well the

[0:59:57] Voice 9: of Gatsby Sewer Commission quite willing to.

[1:00:00] Voice 9: include the project uh and it's thought it's quite appropriate for a multi-family to be

[1:00:04] Voice 9: located there it's just up the hill it's within walking distance and all of that but i i wanted

[1:00:10] Voice 9: to convey my personal support for the project chair um there's been a long um somewhat difficult

[1:00:17] Voice 9: history with the series initially it was proposed uh for uh basically supported housing transition

[1:00:27] such an housing on a permanent basis.

[1:00:29] BC Housing rejected that even though it took the issue

[1:00:34] Voice 9: all the way up to the minister.

[1:00:35] Voice 9: But what has come out of that though,

[1:00:37] Voice 9: is BC Housing rejected purchasing the Seabreeze

[1:00:42] Voice 9: because they were insisting they wanted to do new build

[1:00:45] Voice 9: on Drake Road, which is now happening.

[1:00:48] Voice 9: And so the result of that difficult period

[1:00:52] Voice 9: is really the best of both worlds.

[1:00:55] Voice 9: it's when when where we get brand new supported housing actually with more units than initially

[1:01:00] Voice 9: proposed 32 on drake road and health worker housing at the series so from a number of

[1:01:09] Voice 9: different perspectives and uh chair may want to make a comment as well i really do hope

[1:01:15] Voice 9: the trust committee it's obviously in your poor decision but i hope you can find a way to make

[1:01:20] this project work in terms of uh housing uh and

[1:01:25] Voice 9: the trust lcc uh chair work mentioned we're working

[1:01:29] Voice 9: on a on a strategy we're working with the local trust committee on a strategy employee housing

[1:01:35] Voice 9: has always been a bit of a cap on small screen because there's no funding per se for worker

[1:01:40] Voice 9: housing it's all aimed at affordable housing um so it is a gap and then if you consider

[1:01:47] Voice 9: I consider even within that area of worker housing,

[1:01:53] Voice 9: I couldn't think of a more important area of worker housing

[1:01:57] Voice 9: than health worker housing.

[1:01:59] Voice 9: So I just wanted to convey that to the trust committee,

[1:02:03] Voice 9: it's obviously your decision

[1:02:05] Voice 9: and you'd have to go through the process.

[1:02:08] Voice 9: There has been an article apparently in the DRIP,

[1:02:10] Voice 9: I haven't seen it yet,

[1:02:12] Voice 9: about what was formerly called the Vortex proposal.

[1:02:15] Voice 9: and the proponent had applied to the Fulford Water District to be included in the Fulford

[1:02:25] Voice 9: service area and I just want to make clear what the what the what happened the proponent came to

[1:02:32] Voice 9: the water district I just want to make clear that the water district did not reject the proposal

[1:02:38] Voice 9: the water district asked the proponent to work with Islands Trust to better

[1:02:45] Voice 9: better determine, better assess the existing development potential within the Fulford Water

[1:02:51] Voice 9: District. Through

[1:02:52] Voice 7: SWPPP we funded a sustainable on the Phoenix school site which the CRD has

[1:05:26] Voice 7: just got a short-term lease

[1:05:28] Voice 9: from the local community commission has a short-term lease

[1:05:32] Voice 9: from the school district much like we have on the middle school and that also has been

[1:05:38] Voice 9: a bit of a difficult road uh in my view the key uh shift in that situation a uh getting to phoenix

[1:05:47] Voice 9: but b we now have a society that stepped forward to take responsibility for what was not the case

[1:05:56] i think that was the the key thing that's shifted

[1:06:00] Voice 9: and congratulations to chuang for taking that on

[1:06:03] Voice 9: uh the lcc just recently approved uh modest grant and aid to help with the funding of that facility

[1:06:09] Voice 9: And Salt Spring, people may have heard about Victoria's complaints that they are providing over 80% of the shelter beds in the CRD.

[1:06:23] Voice 9: I'm not sure they're counting Salt Spring's shelter beds in that, but there's very few municipalities other than Victoria providing shelter beds for the unhoused.

[1:06:37] Voice 9: Salisbury is one of those communities so we have a fully funded year-round shelter at community

[1:06:46] Voice 9: services plus additional funding for 10 spaces during emergency conditions we have the supported

[1:06:54] Voice 9: housing being built and now the warming center that the LCC is approved for the phoenix school

[1:06:59] So compared to most other municipalities in Virginia, Salt Spring actually is, there's

[1:07:06] Voice 9: more to do, much more to do, but Salt Spring, relatively speaking, is providing a much higher level of service to try to address those needs.

[1:07:19] Voice 9: needs. Laura mentioned the Siglish Trail, so Saltsburg has not been getting its fair

[1:07:27] share from the regional parks requisition.

[1:07:30] Voice 9: That is shifting now somewhat, where in the

[1:07:34] Voice 9: 2025 series budget for regional trails and 2026, there's $300,000 per year for each of

[1:07:44] Voice 9: those years set aside for design of the trail and you need that detailed design um work done

[1:07:51] Voice 9: shovel ready essentially so that you load up and plan and apply for grants so that's a step forward

[1:07:59] in terms of salt

[1:08:00] Voice 9: spring finally getting some benefits back for that regional uh service uh

[1:08:05] Voice 9: also in the capital plan for regional parks a couple of years down the road i think 20 27 28 or

[1:08:13] Voice 9: 2029 there's four million dollars set aside for actual construction so not only the detailed

[1:08:20] Voice 9: design but dollars for for actual construction and when you put those dollars on the table

[1:08:26] Voice 9: that also helps attract additional funding that's a that's a positive

[1:08:34] Voice 9: shift uh i think i have mentioned before the rural housing program for crd that's also being

[1:08:40] Voice 9: improvement in the seniority budget so that's a half a million dollars uh from the two electoral

[1:08:45] Voice 9: areas southern gulf islands and salt spring in 2025 and 2026 and there'll be three aspects of

[1:08:52] Voice 9: that a coordinator for the program suite incentives which the coordinator would

[1:08:57] Voice 9: oversee and also funding for so-called pre-development funding which is that

[1:09:04] Voice 9: due diligence, the feasibility work, the design work you need to do to set yourself up to get

[1:09:10] Voice 9: grants. So in 2025 Adjusting Star has been working on that. That will be applying to both Salisbury

[1:09:17] Voice 9: and the southern Gulf Islands. And just one other thing that I may have mentioned before,

[1:09:24] Voice 9: for the CRD board now has approved a reallocation

[1:09:31] Voice 9: of the CRD director salary and the stipend slash salary

[1:09:37] Voice 9: for LCC commissioners.

[1:09:39] Voice 9: So we've reduced the CRD director salary somewhat

[1:09:43] Voice 9: and reallocated that modest amount

[1:09:48] Voice 9: to the four other commissioners.

[1:09:51] Voice 9: it's not a huge shift and what it does recognize is now now with the creation of the lcc we have a

[1:09:58] Voice 9: significant shift in the sharing of responsibilities between the director

[1:10:03] and the lcc so it's a modest shift to reflect that shift in responsibilities

[1:10:10] Voice 9: thanks chair

[1:10:12] Voice 9: thank you for that so next up we have uh draft minutes of november 14th regular meeting for

[1:10:23] Voice 9: adoption

[1:10:23] Voice 5: trustees

[1:10:27] Voice 9: okay and so i will take it then by general consent that will adopt those minutes

[1:10:37] Voice 9: as presented and then we have the draft minutes of the november 19th uh special joint meeting for

[1:10:51] Voice 9: I

[1:10:53] Trustee Patrick (probable): can't attempt to record a rambling meeting. But it does it does raise some questions. I do look forward to our LCC LTC meetings, getting more structure falling into that way. So they're not just notes, but on page 18, under item for the second part of the meeting.

[1:11:19] Trustee Patrick (probable): the last bullet says funding programs are underway and will continue to be worked on

[1:11:24] Trustee Patrick (probable): i have no idea what that is referencing we

[1:11:29] Voice 7: should just

[1:11:30] Trustee Patrick (probable): remove it because um

[1:11:33] can i ask to share with that what uh

[1:11:36] Voice 9: page of the agenda 18 sorry sorry

[1:11:39] Trustee Patrick (probable): number four in the minutes

[1:11:47] Voice 7: So anyway,

[1:11:54] Trustee Patrick (probable): it just seemed odd love to know what funding programs, I wasn't aware of it.

[1:12:05] Trustee Patrick (probable): So I don't know.

[1:12:11] And then

[1:12:13] Yeah, I don't, I can't speak to that, but I think that should be scared.

[1:12:19] If there's

[1:12:22] Voice 9: a specific discussion with the program, it's probably not a very helpful note.

[1:12:26] Voice 9: That's what I

[1:12:27] Trustee Patrick (probable): thought. So if we could strike that one.

[1:12:31] Trustee Patrick (probable): B, it said supplemental data timeline was not specifically discussed.

[1:12:36] Trustee Patrick (probable): We did specifically discuss it. We weren't aligned, I think was the comment.

[1:12:45] Trustee Patrick (probable): it was i think it was hard because the agenda was sort of mixed up rather than point one two three

[1:12:52] Trustee Patrick (probable): so i said it's a difficult uh uh conversation um

[1:12:59] Voice 3: i think

[1:13:02] Trustee Patrick (probable): it's that it was just noted that the timeline is not aligned yes we talked about it

[1:13:10] Trustee Patrick (probable): so not that that helps make anything clear but we did discuss that it wasn't aligned

[1:13:16] Trustee Patrick (probable): So

[1:13:17] Voice 3: the supplemental data timeline is not aligned

[1:13:20] Trustee Patrick (probable): with the housing needs assessment schedule.

[1:13:24] Trustee Patrick (probable): We did provide both parties had an idea of what our timelines were and noted that that would not

[1:13:29] Trustee Patrick (probable): be a perfect situation. Same with the provincial data sharing portal access item on 5a did report

[1:13:42] Trustee Patrick (probable): report that we were working on a data

[1:13:45] Voice 9: share agreement. So yeah,

[1:13:51] Trustee Patrick (probable): discussion on this topic

[1:13:53] Trustee Patrick (probable): did not occur with it was, you know, data was shared, but a data or discussed

[1:14:01] Voice 9: the data

[1:14:02] Voice 9: sharing agreement

[1:14:03] Trustee Patrick (probable): was underway, something like that.

[1:14:10] Voice 3: So it was discussed that a data sharing agreement is underway.

[1:14:16] Voice 3: way yeah

[1:14:16] Voice 17: um

[1:14:23] Trustee Patrick (probable): and then six a first bullet it just said it said the lcc had discussions with north

[1:14:32] Trustee Patrick (probable): water works we were also invited to that meeting so

[1:14:37] Trustee Patrick (probable): they held a meeting i think and we were invited

[1:14:41] Voice 7: on that

[1:14:41] Trustee Patrick (probable): topic so that bullet left us out first

[1:14:46] Voice 7: bullet just

[1:14:48] Trustee Patrick (probable): says local commission had discussions

[1:14:49] Trustee Patrick (probable): I think it's held a meeting with North Salt Spring Fire Department and local trust representation

[1:14:59] Trustee Patrick (probable): from staff and local trustees or trustee, or I think we just say LTC representation

[1:15:06] Voice 3: held a meeting with

[1:15:11] Trustee Patrick (probable): North Salt Spring, CRD, the Islands Trust, and Salt Spring Fire.

[1:15:20] Trustee Patrick (probable): that would be that's those would be my corrections right

[1:15:31] Voice 11: then can i take it by general consent that

[1:15:34] Voice 11: we can adopt those minutes as amended okay uh so moving along we have no resolution without

[1:15:43] Voice 11: meeting report no apc minutes or public hearing record we

[1:15:48] Voice 9: have a number of correspondence items

[1:15:51] Voice 9: items here and I'll look to trustees to see if there is desire to take uh raise any of these for

[1:15:59] Voice 9: action at this moment oh I guess

[1:16:04] Trustee Patrick (probable): just to Patrick uh 9.1 um I don't know how this fell through the

[1:16:12] Trustee Patrick (probable): cracks I think it was a very busy month of September it was sent to staff and just didn't

[1:16:16] Trustee Patrick (probable): get onto the next agenda so here it is and I thought we needed to pass emotional to staff

[1:16:23] Trustee Patrick (probable): asking that this be forwarded to legal counsel for advice or?

[1:16:31] Trustee Patrick (probable): Item 9.1.

[1:16:33] Trustee Patrick (probable): Yeah.

[1:16:33] Trustee Patrick (probable): So it's forwarded to legal counsel or forwarded to who?

[1:16:38] Voice 9: It's a letter from the lawyer,

[1:16:39] Voice 9: but it seems to be a request to confirm whether or not,

[1:16:44] or if we tend to bring the letter of agreement

[1:16:47] just to the attention of the lawyer

[1:16:49] forwarded seriously in a way.

[1:16:50] Right.

[1:16:52] Voice 9: I'm not too sure why we received this at the Salt Lake Local Trust Committee when we did, which was just reflected why this was sent at the end of August, but it's just getting to LTC now.

[1:17:04] Voice 9: Work is obviously well underway on this project, but we have not addressed that.

[1:17:10] Voice 9: that. Reasonably speaking, I suppose it's if LTC believes that we should be responding

[1:17:22] to this request, they can request that staff to put that item on the bill and follow up

[1:17:28] with them just to shift how it's being addressed.

[1:17:35] Voice 9: This is a bizarre way to go about a letter

[1:17:40] Voice 9: submission uh if lpc wishes to they could request that that staff um follow up the outfit um and uh

[1:17:50] Voice 9: could clarify the request and uh discuss further with with uh review the all the way and discuss

[1:17:58] Voice 9: follow-up that follow-up action list i look i'm not sure if it warrants a

[1:18:03] Voice 9: staff report at this table uh it's more of a stringent way to provide an inquiry

[1:18:12] Voice 9: Are you working on a mem? Yeah, I'm trying to figure

[1:18:21] Trustee Patrick (probable): out. Okay. So request a follow-up with the sender, with the letter, with the sender. Of course, the correspondence and agenda item 9.1. Report back,

[1:18:43] Voice 7: or just leave it at that.

[1:18:51] unless LTC is terribly concerned about this work you know it might be more something for the

[1:18:57] island's trust and certainty to address if there's a concern seems to me about what we're doing

[1:19:06] I'm

[1:19:09] Voice 6: going to accept the motion I did send you my notes

[1:19:12] Voice 6: or not I'm having a version of this that needs to be tweaked

[1:19:21] Trustee Patrick (probable): so I move that the Salt Spring Island Local Trust Committee request staff to follow up

[1:19:26] Trustee Patrick (probable): with the sender on the correspondence in agenda item 9.1 parentheses reference that's

[1:19:41] Voice 9: it all right

[1:19:44] Voice 9: so moved i will second that motion um any discussion required not seeing any hands up

[1:19:56] Voice 9: so i'll call the question all those in favor and carried trustee harris is also moving in favor

[1:20:05] Voice 11: all right is there i know that certainly the last item of correspondence has a direct uh

[1:20:13] request there but uh the items 9.2 to 9.9 is there any

[1:20:19] Voice 9: sorry to take some action on those trusty

[1:20:22] Voice 9: patrick

[1:20:22] Trustee Patrick (probable): should we continue to forward um all correspondence related to baker beach and updates

[1:20:30] Trustee Patrick (probable): dates on the petition to Brown should we continue to share this correspondence with land management

[1:20:40] Trustee Patrick (probable): products or um I

[1:20:43] Voice 9: would I would suggest that LPC uh

[1:20:45] Voice 9: I would suggest that LPC if they can

[1:20:56] Voice 9: stand in red which that's back on the top side like I'd love to show the previous previous

[1:21:02] resolution

[1:21:03] Voice 9: said this and all subsequent it didn't say all subs yeah yeah so yeah so we can I think

[1:21:10] Voice 9: we can give it a motion to that effect we would just add it to the field um the ending of course

[1:21:16] would be whatever this these files wrapped um said that we stopped

[1:21:20] Voice 9: doing that so a motion just

[1:21:25] Voice 9: at ltc um request the staff continue to forward any uh implications regarding the baker beach

[1:21:33] development permit and crowd lease referral

[1:21:35] Voice 9: applications to crown lands would be adequate

[1:21:42] Voice 9: Great. How

[1:21:47] Voice 11: did we do on capturing that?

[1:21:49] Voice 6: Sarah's usually pretty darn good.

[1:21:51] Voice 9: Sarah is awesome.

[1:21:54] Voice 7: We'll see once you're done.

[1:22:07] Voice 3: The Salt Spring Highland Trust Committee request act to continue

[1:22:12] Voice 3: to forward all correspondence referring to the Caboose Road project.

[1:22:18] Voice 3: I think it's the

[1:22:18] Trustee Patrick (probable): Crown Lease Application 1415573.

[1:22:57] Voice 3: to continue to forward public correspondence received regarding the Baker Beach area Crown

[1:23:05] Voice 3: lease application 141-5573 as additional

[1:23:09] Voice 7: information to the public.

[1:23:11] Trustee Patrick (probable): And, and not only the Crown lease application and the development of the applications.

[1:23:19] Trustee Patrick (probable): That was the different system.

[1:23:28] Trustee Patrick (probable): i will make that resolution as red i

[1:23:32] Voice 3: think i should okay yes please

[1:23:34] Voice 3: okay let's bring around

[1:23:35] Voice 3: the local trust committee direct staff to continue to forward public correspondence

[1:23:40] Voice 3: regarding the baker beach area crown lease application one four one five five seven three

[1:23:46] Voice 3: and the development from the applicant i

[1:23:49] Voice 9: was just going to take out and the developer

[1:23:51] Voice 9: applications once the crowd was filed it's done the whole thing is done so yeah

[1:23:55] Voice 9: yeah it's uh as additional

[1:23:58] Trustee Patrick (probable): information to the problem i make that motion as red okay

[1:24:03] Voice 11: so moved

[1:24:04] Voice 11: um would you like to second that seconded by trustee harris thank you uh any further discussion

[1:24:15] Voice 9: not

[1:24:17] Voice 11: hearing any i'll call the question all those in favor that carries unanimously uh thank you for

[1:24:27] Voice 11: that and

[1:24:29] Voice 10: then uh about 9.10 there's a request for a letter there i

[1:24:33] Trustee Patrick (probable): have a drop resolution

[1:24:35] Trustee Patrick (probable): did you were able to find this show uh

[1:24:38] Voice 3: i can just

[1:24:41] Voice 7: did send it

[1:24:42] Voice 3: to chuck

[1:24:47] Voice 7: oh good so it's

[1:24:49] Voice 7: nighttime

[1:24:50] Trustee Patrick (probable): 9 10. um i move that the salt spring island local trust committee committee provide

[1:24:56] Trustee Patrick (probable): a letter of support for the correspondence and agenda item 9 10.

[1:25:03] Trustee Patrick (probable): for the north salt spring water district's application to the canada housing infrastructure

[1:25:07] Trustee Patrick (probable): fund the funding to support two phases of their water resiliency strategy which will help address

[1:25:12] Trustee Patrick (probable): housing challenges and climate change resiliency on salt spring so

[1:25:17] Voice 9: moved did you want to second

[1:25:19] Voice 9: that trustee harris seconded by trustee harris uh any discussion required not

[1:25:28] Voice 11: seeing any i'll

[1:25:29] Voice 11: call the question all those in favor and that carries unanimously as well thank you

[1:25:36] Voice 11: okay so

[1:25:37] Voice 11: that completes i guess yes

[1:25:39] Voice 11: well i

[1:25:41] Trustee Patrick (probable): think there must have been there was a deadline in there so

[1:25:44] Trustee Patrick (probable): oh i think right

[1:25:45] Voice 9: should we add the deadline i just

[1:25:46] Trustee Patrick (probable): wanted to double check

[1:25:48] Trustee Patrick (probable): thank

[1:25:49] Voice 9: you very much uh and so the deadline for the overall program is march 31st of 2024 but

[1:25:56] Voice 9: we can start up by any time and we are on a verge of so as soon as we get a letter from the staff

[1:26:06] Voice 9: all right thank you mr chair i do have a draft of that letter to uh all of our friends uh

[1:26:16] with that resolution actually so um

[1:26:22] super excellent

[1:26:23] Voice 9: thank you coordination thank you thank you for that okay so i believe that covers

[1:26:29] Voice 9: members

[1:26:29] Voice 11: off the nine, section nine. Next in section 10, we have follow-up action list

[1:26:38] Voice 11: starting on page 88. And I'll look to staff first to see if there's anything you'd like

[1:26:42] to highlight there.

[1:26:43] Yeah, Mr. Chair, I do want to highlight just two things that are a

[1:26:46] Voice 9: little bit of an update

[1:26:48] Voice 9: and a little bit of oversight. So the first one is at the last meeting, LTC had asked

[1:26:54] Voice 9: that staff that the ltc requested uh executive committee review a letter of agreement uh that

[1:27:06] we have uh related to crowd leads for girls in the process that sort of invented that

[1:27:11] process we indicated that process was complete however uh we've got that we've got a clarity

[1:27:19] about it we didn't prepare a request for decision we expect that request for decision to go uh in

[1:27:24] as early as possible in the new year so that application is not

[1:27:29] Voice 9: actually complete and we'll

[1:27:31] Voice 9: be making that change on the follow-up action list so we'll come on that if we're here the

[1:27:36] Voice 9: other item that i did want to provide a little bit of an update that i just got yesterday actually i

[1:27:41] Voice 9: was talking to the trust area services director so um and this regards the um the efforts to

[1:27:48] to have a piece of establishing an OU with, say,

[1:27:52] our First Nation is that we have been in contact

[1:27:58] with, say, our First Nation staff.

[1:28:00] Culturally, they are a number of winter events

[1:28:03] Voice 9: at the moment, so we're looking at what we're budgeting.

[1:28:07] Voice 9: We're trying to look at when is this likely to happen

[1:28:11] Voice 9: given the coming end of fiscal, really,

[1:28:14] Voice 9: and the faster we can get credit.

[1:28:16] Voice 9: So we are sort of getting the message that that's likely to happen in March, given the timeline that they're facing.

[1:28:25] Voice 9: So we're going to continue working with them.

[1:28:27] Voice 9: And I'm also looking into whether or not this affects the timeline of the response on the outstanding referral for bylaw 537.

[1:28:38] Voice 9: Thank you.

[1:28:40] Voice 9: Trustees, any questions, comments?

[1:28:44] Voice 9: Justice Patrick.

[1:28:45] Voice 9: um

[1:28:46] Trustee Patrick (probable): yeah i wanted to so following up on the kind of the harbor initiatives back from i think we

[1:28:56] Trustee Patrick (probable): had a couple of motions that we put forward um page 90 of the follow-up action list had asked

[1:29:02] Trustee Patrick (probable): that we had reached out to the crd to explore expanding the uh the environmental action service

[1:29:11] Trustee Patrick (probable): but they held a workshop and I went back and

[1:29:15] Trustee Patrick (probable): double checked and found that in July they did

[1:29:18] Trustee Patrick (probable): pass motions at the Environmental Service Committee requesting

[1:29:23] Trustee Patrick (probable): to share what we learned report from the

[1:29:28] Trustee Patrick (probable): April 30th workshop

[1:29:31] Trustee Patrick (probable): to local governments for their consideration and I can't find that

[1:29:36] Trustee Patrick (probable): we ever received it. I think

[1:29:41] Trustee Patrick (probable): I'm concerned, I think we've heard from Gary

[1:29:43] Trustee Patrick (probable): that they have asked for more options and reports back

[1:29:46] Trustee Patrick (probable): and we're not on

[1:29:47] Trustee Patrick (probable): record of having any communications

[1:29:49] Trustee Patrick (probable): with them and I think we should.

[1:29:52] Trustee Patrick (probable): I've read the report.

[1:29:54] Trustee Patrick (probable): I don't know who else have read the report.

[1:29:57] Trustee Patrick (probable): I think the proposed approach.

[1:30:00] Trustee Patrick (probable): that they put into what we heard report was very good talking about having working groups

[1:30:07] Trustee Patrick (probable): and working this issue as a region um it was all filled with um really positive um things that i

[1:30:14] Trustee Patrick (probable): i know i supported the principal and so i don't know if we should um or i'm prepared to make a

[1:30:21] Trustee Patrick (probable): motion to to um to send a letter to the board basically indicating that we are generally in

[1:30:32] Trustee Patrick (probable): support or you know supportive principle the approach from that what we heard reports i don't

[1:30:41] Trustee Patrick (probable): know trustee harris sought or um uh

[1:30:49] Voice 11: trustee harris any thoughts on that um

[1:30:53] Voice 14: no i'm open to listening

[1:30:55] Voice 14: to what trustee patrick's saying okay

[1:30:58] Voice 9: thank you uh well if you have a motion uh i'd certainly

[1:31:02] Voice 9: entertain that sure

[1:31:03] Trustee Patrick (probable): um i know that the salt spring island local trust committee sent a letter from

[1:31:08] Trustee Patrick (probable): the ltc chair to the crd board uh indicating that the salt spring local trust committee supports

[1:31:16] Trustee Patrick (probable): in principle the proposed approach presented in the what we heard summer report april 30 2024

[1:31:23] Trustee Patrick (probable): regional workshop the collaborative action to resolve both related issues in the capital region

[1:31:33] Voice 11: so moved i'll just check with uh

[1:31:35] Voice 9: our awesome minute taker

[1:31:37] Voice 11: did you get that awesome and trustee

[1:31:40] Voice 11: harris you're seconding that motion okay

[1:31:48] Voice 9: moved and seconded uh any discussion trust patrick sure i

[1:31:53] Trustee Patrick (probable): mean i think um i thought they did a really good job of uh summarizing what was heard and sort of

[1:31:59] Trustee Patrick (probable): the approaches going forward and i you know i know i think we heard um director hold on referred to

[1:32:05] Trustee Patrick (probable): what did you say a rabbit hole or a thorny issue or some comment but generally it was very well

[1:32:11] Trustee Patrick (probable): documented throughout there that this is a regional issue and that we need to be working

[1:32:16] Trustee Patrick (probable): it regionally and across all sectors and all governments so it's all what we've been saying

[1:32:22] Trustee Patrick (probable): and i think just uh you know keeping the radar that clearly we were forgotten as salt spring

[1:32:27] Trustee Patrick (probable): local trust committee um in uh in that so i think this also serves to bring their attention that we

[1:32:38] Trustee Patrick (probable): exist yeah

[1:32:40] Voice 9: thank you for that and i might just add that uh i have not also seen that that come

[1:32:45] Voice 9: uh to the galliano island local care item so perhaps there's some delay in that emphasis

[1:32:53] Voice 9: is the necessary prompt so uh any further discussion required not

[1:33:01] Voice 11: seeing any i'll call

[1:33:02] Voice 11: the question all those in favor and that carries unanimously thank you uh so anything else from

[1:33:13] Voice 11: trustees on the follow-up action list

[1:33:19] Trustee Patrick (probable): yes

[1:33:21] Voice 9: trustee patrick i

[1:33:22] Trustee Patrick (probable): just wanted to question the um on page

[1:33:25] Trustee Patrick (probable): On page 93, the development or creation of the Special Advisory Planning Commission for the OCP land use by-law project, do we have a tentative expectation for getting that advertising out to people?

[1:33:42] Voice 9: Yes, we would like to get that right after the RFP is out.

[1:33:48] The proposal process and the next step is to advertise the RFP and the finance at the

[1:33:57] moment.

[1:33:57] So we're looking for it to go out shortly, hopefully before Christmas, but possibly post-Christmas.

[1:34:06] The APC is a bit of a,

[1:34:08] Voice 9: this recruitment call will be quite a bit of a different animal,

[1:34:14] Voice 9: given that we do have an OCP APC to fill anew.

[1:34:20] We also have vacancies on the agricultural APC

[1:34:24] as well as the regular standing APC.

[1:34:26] So we'll actually be,

[1:34:28] our intention is actually to put out a simultaneous call

[1:34:30] and application process.

[1:34:33] We'll be looking to, once we've opened and closed

[1:34:37] that process, we'll be looking to have a probably

[1:34:41] a fairly substantial straightened discussion with the camera at some point to appoint those members.

[1:34:47] The question of timing is something that I am contemplating. We've got the app ready,

[1:34:55] it's just sort of waiting for that trigger to go, but the amount of time that we give people

[1:35:00] if I could post this early, I think one of the people will come back to always

[1:35:06] and consider an application for the APC.

[1:35:12] That's

[1:35:13] Voice 9: just one element that we're sort of contemplating right now.

[1:35:18] Voice 9: Judge Patrick?

[1:35:21] Trustee Patrick (probable): I think we also need to have a bit of a communications campaign.

[1:35:25] Trustee Patrick (probable): Right now we have a citizen on this island that has a campaign of their own going,

[1:35:30] Trustee Patrick (probable): a brand-new article today that is really doing a disservice to what we're trying to do.

[1:35:36] Trustee Patrick (probable): and so the narrative that's out in the community is being controlled by someone

[1:35:42] Voice 1: out at this table

[1:35:42] Trustee Patrick (probable): and I think we're trying to create putting a lot of effort into planning this project to be

[1:35:47] Trustee Patrick (probable): successful to be really community forward and we need to communicate that otherwise we're going to

[1:35:52] Trustee Patrick (probable): get people putting their names forward thinking that they're applying to this project that this

[1:35:56] Trustee Patrick (probable): other person's putting out this

[1:35:57] Trustee Patrick (probable): information about so we need to own this space and communicate what

[1:36:01] Trustee Patrick (probable): this project is and i don't know you know how how can we do

[1:36:06] Trustee Patrick (probable): that and can you know we should do that

[1:36:09] Trustee Patrick (probable): in advance of advertising for

[1:36:10] Trustee Patrick (probable): people to come forward so they know what they're coming forward

[1:36:14] Trustee Patrick (probable): to yeah

[1:36:16] Voice 9: um i think that uh the name is the chair the intention uh and the review like sort of the

[1:36:23] Voice 9: posting for this that like rather large postings remember when you describe the

[1:36:27] Voice 9: the OCP APC what we're really trying to articulate is what the intent of this project is and I say

[1:36:33] Voice 9: intent because we we have an intention to do this we're not in the middle of doing OCP we haven't

[1:36:38] written the whole thing we haven't structured it uh we're we're hiring uh we're in the process of

[1:36:44] getting ready to hire a contractor to help us do this work right um so all

[1:36:49] Voice 9: that's really to say

[1:36:50] Voice 9: that um we we're not quite in the messaging moment I can give you an update every meeting but

[1:36:57] Voice 9: this is we have this conversation right so um until we really get underway um it's hard for

[1:37:03] Voice 9: us to keep the message alive but apart from going back to these principles these values

[1:37:10] Voice 9: there's this overall project goal and the ongoing work of the community project which

[1:37:15] if people are working towards so our you

[1:37:18] Voice 9: know our strategy around this is not super active

[1:37:22] Voice 9: because it doesn't change at all and we usually look for sort of gateways or milestones or major

[1:37:29] events to release news releases quite often or the biggest way to sort of build major pushes

[1:37:36] on communication um but the uh i

[1:37:40] Voice 9: believe i'm talking to uh the project manager this morning

[1:37:44] Voice 9: i think we're looking at um more ways to engage we're engaging with uh the communication specialist

[1:37:50] Voice 9: that i was trying to hear too to find ways that we can do better possibly through social media

[1:37:57] it's a critical championship that can be a big part of that as well as uh just overall

[1:38:02] organizational championship of um you know a fair equitable story process

[1:38:08] if i could say one thing right now the biggest the most important aspect at this stage is that

[1:38:17] that is to not prejudge the outcome

[1:38:20] and willing that nobody has a substantial stake in this.

[1:38:26] Everybody has a substantial stake in the adaptation.

[1:38:28] Nobody has

[1:38:29] Voice 9: a substantial ownership

[1:38:30] Voice 9: apart from sort of the staff and decision makers

[1:38:34] Voice 9: that are trying to advance this,

[1:38:35] Voice 9: to get it out in the world as efficiently as possible.

[1:38:40] Voice 9: Justice Patrick.

[1:38:41] Trustee Patrick (probable): I agree with everything you said,

[1:38:43] Trustee Patrick (probable): but the public doesn't know that is my point.

[1:38:47] Trustee Patrick (probable): And they're hearing another narrative.

[1:38:50] Trustee Patrick (probable): They think

[1:38:50] Trustee Patrick (probable): it's been already decided.

[1:38:53] Trustee Patrick (probable): I think pre-baked is the word this person's using.

[1:38:57] Trustee Patrick (probable): So we need to get that narrative out there.

[1:39:00] Trustee Patrick (probable): But this is, all we've worked on is process.

[1:39:04] Trustee Patrick (probable): And process is, you know, as you described it,

[1:39:07] Trustee Patrick (probable): we need to get that information out there so that, you know,

[1:39:11] Trustee Patrick (probable): we want quality people to put their names forward.

[1:39:14] Trustee Patrick (probable): we want a diverse group of people to put their names forward to participate on this

[1:39:20] Trustee Patrick (probable): special advisory planning committee and right now they have one set of information that is not

[1:39:27] Trustee Patrick (probable): representative of the project so we need to get that narrative out there i don't think it has to

[1:39:32] Trustee Patrick (probable): be exhaustive it's certainly exactly what you just said and i think it just needs to be out there

[1:39:39] Trustee Patrick (probable): slightly in advance of putting the ads out there to say please join us so that

[1:39:44] Trustee Patrick (probable): they know what they're joining um i'll certainly do my best there's an end of the year messaging

[1:39:51] Trustee Patrick (probable): but uh um i think uh uh uh island's trust statement of some form would be good i see

[1:40:06] Voice 9: trustee harris has it i do have a question you should share but uh i see it just because

[1:40:13] Voice 11: uh

[1:40:15] Voice 14: thanks um yeah it's you know what trustee patrick is saying isn't uh

[1:40:23] Voice 14: isn't far off against at all you know um it's it's difficult you know the driftwood and

[1:40:31] Voice 14: and some of the members i don't know what the kind of watch what i say here but

[1:40:36] Voice 14: But we've had trouble in the past with NGOs and, you know, giving a hard time to the things the Islanders Trust has been up to or to all kinds of other political things that have gone on.

[1:40:52] Voice 14: So I don't know what the answer is, but I'm open to what Trustee Patrick is saying.

[1:40:59] Voice 14: How we get that message out there is important.

[1:41:05] Voice 14: We'll leave it at that.

[1:41:06] Voice 14: I know it's a struggle.

[1:41:07] Voice 14: So thank you.

[1:41:10] Voice 9: Mr. Harris.

[1:41:12] Voice 9: Mr. Hunt.

[1:41:14] Voice 9: Yeah.

[1:41:15] Voice 9: Mr. Chair, I think my question is, I guess, what I'm hearing is that there's a need

[1:41:20] Voice 9: to sort of clearly articulate what this project is.

[1:41:26] We have a substantial, and I think it's really going to be an excellent, in terms of reference

[1:41:33] that's going to guide us through the process.

[1:41:35] And it's really great for trustees who like to look at the details and planners who are

[1:41:42] Voice 9: looking for clear direction and a contractor who can manage.

[1:41:46] Voice 9: It's maybe not so great for the average resident who has a large stake in this but does not

[1:41:52] Voice 9: have hours and hours of time to review what we're doing here.

[1:41:56] Voice 9: So in terms of the format, I'm thinking that what you're looking for is something more

[1:42:01] Voice 9: like probably some more informational tools in terms of like an FAQ, just answering

[1:42:10] frequently asked questions about what is this project, what is an OCD, what it does and doesn't

[1:42:16] do and probably communicating that you know social media website and email blast is that

[1:42:22] a fair assessment of what we're kind of looking for here prior to launching

[1:42:28] Voice 9: the APC recruitment

[1:42:30] Voice 9: drive Patrick I

[1:42:34] Trustee Patrick (probable): think so but it needs to be written in sorry non-planneries

[1:42:42] Trustee Patrick (probable): you know we're trying to attract citizens of the island to come forward and be interested

[1:42:48] Trustee Patrick (probable): and participate and so I've got good confidence that we have a good process going forward I really

[1:42:55] Trustee Patrick (probable): do i'm excited um but when i see the words being you know like i'm waking up this morning and

[1:43:01] Trustee Patrick (probable): reading that exchange article just you know it's deflating because we're putting all this effort

[1:43:09] Trustee Patrick (probable): in and we have people knocking it down and we're not defending ourselves we're just letting it

[1:43:15] Trustee Patrick (probable): happen so i'm trying we got to get the information out there somehow and and uh you know there needs

[1:43:21] Trustee Patrick (probable): to be some wider public pieces that point you to either the FAQs or something that is written in a

[1:43:27] Trustee Patrick (probable): way that people can understand it. We just do email blasts in our subscription service, I mean that's

[1:43:35] Trustee Patrick (probable): what 300 people are subscribing, we're not getting enough message out more broadly. So if they're

[1:43:44] Trustee Patrick (probable): putting articles in the exchange and they're good, we need just a nice short well-written article

[1:43:50] Trustee Patrick (probable): that entices people to want to go to our website and read more about it well

[1:43:56] Voice 9: we

[1:43:58] Voice 9: can we like I think as not being a communications expert I I think it's

[1:44:03] it's worth engaging with a communications specialist we can explore the viability

[1:44:08] of a news release they don't cost anything to do our staff has to draft

[1:44:13] them and time

[1:44:14] Voice 9: to get them reviewed and approved but it's a it's a question of

[1:44:20] Voice 9: whether or not it will get picked up or not like it's a it's a it's an urge communication rather

[1:44:25] Voice 9: than a push communication we have we have control over things like our social media posts and our

[1:44:30] Voice 9: email blasts and websites so those are those are areas where we can put information out there

[1:44:34] Voice 9: and we're reaching you know a number of people we have access to media channels are slightly

[1:44:39] Voice 9: different and those are that really comes down to you know is the message in this viable or

[1:44:45] Voice 9: or a given media outlet to publish

[1:44:48] Voice 9: and generate dialogue for that.

[1:44:52] Trustee Patrick (probable): Mr. Patrick?

[1:44:54] Trustee Patrick (probable): I am not a communications expert,

[1:44:56] Trustee Patrick (probable): so I would hope that in consultation

[1:44:58] Trustee Patrick (probable): with our communications people, we can hopefully

[1:45:02] Trustee Patrick (probable): come up with an approach specifically

[1:45:05] Trustee Patrick (probable): to kind of counter the negative that's out there

[1:45:08] Trustee Patrick (probable): and to really position this kickoff in a positive light

[1:45:13] Trustee Patrick (probable): as it is.

[1:45:15] Trustee Patrick (probable): We've done a lot of really good work, and I think we need to toot our horn a little

[1:45:20] Trustee Patrick (probable): bit and to claim our space, and how to do that I have no idea, other than what we're

[1:45:27] Trustee Patrick (probable): doing is not the right approach.

[1:45:29] Voice 9: I will say that there's, in the interest of objectivity, I would be loathe to suggest

[1:45:36] Voice 9: that LTC staff or, you know, Isles Trust staff would be posting comments, for example, right?

[1:45:43] Voice 9: It would be a very, I don't think the situation, and I'm not sure that this is an extreme enough

[1:45:47] situation to do that, but that that might be something that, you know, obviously this

[1:45:53] Voice 9: is, again, we're in the championship, we play a role to reach out to, you know, to those

[1:45:59] Voice 9: who don't let us in, or at least to perspective in terms of, you know, being really open in

[1:46:07] Voice 9: the invitation to engage obviously support your draft staff and providing advice i will point out

[1:46:24] Trustee Patrick (probable): in the uh the approved endorsed um communications or engagement plan for the complete communities

[1:46:31] Trustee Patrick (probable): does mention an op-ed being done by staff um so it hasn't happened it's in the it's in our

[1:46:39] Trustee Patrick (probable): communicate our engagement that's been endorsed it does preference and opt-in being done so

[1:46:45] Trustee Patrick (probable): um why is that um and and i think like i said i think we just have to find a way and i'm

[1:46:52] Trustee Patrick (probable): do we need to make a motion or is that something that will be considered

[1:46:57] Trustee Patrick (probable): um by you to look at how to how can i kick this i

[1:47:01] Voice 9: think it's pretty clear uh by the project

[1:47:04] Voice 9: in the background with the way to do this. So I think we're in good shape and I know

[1:47:10] Voice 9: that he has started the conversation with communication specialist as well. So I'm not

[1:47:16] Voice 9: sure that a resolution with you and I think we're here to go, but I'm sorry if that doesn't

[1:47:19] Voice 9: work.

[1:47:19] Voice 9: Okay. Anything else on the follow-up action list today? I just noted that page 94, the

[1:47:33] Voice 9: first item there uh which is uh around the ministry of housing short-term rental accommodation act

[1:47:43] um that

[1:47:46] Voice 9: to the action list is the staff reporting will be presented in december

[1:47:50] Voice 9: i didn't see it on today's agenda but um that's something we can expect later meeting

[1:48:04] Voice 9: on page 94 the first item there um it notes at the bottom of the staff report to be presented

[1:48:12] Voice 9: in december um i didn't see that on today's agenda so i'm just wondering if you have

[1:48:19] Voice 9: an anticipation of when we might receive that reporting yes uh i was expecting to do an update

[1:48:28] in that and i will say mr chair that i did sort of uh we have a work program update to sort of

[1:48:33] refine this so there's some more discussion to be right that's coming up yeah

[1:48:39] uh but it's uh i think it's something that we're looking at post the

[1:48:43] Voice 9: str route table coming up in

[1:48:45] Voice 9: january okay trustee patrick i

[1:48:50] Trustee Patrick (probable): think the intent of this motion got misconstrued this was about

[1:48:55] Trustee Patrick (probable): about Salt Spring local trust area,

[1:49:00] Trustee Patrick (probable): including islands that are in the Southern Guelph Island

[1:49:05] Trustee Patrick (probable): electoral area.

[1:49:07] Trustee Patrick (probable): And this was first raised as a boundary question

[1:49:10] Trustee Patrick (probable): of looking at issues of that nature.

[1:49:16] Trustee Patrick (probable): The like, for example, the opting in,

[1:49:19] Trustee Patrick (probable): I mean, it's not a good example to use,

[1:49:21] Trustee Patrick (probable): not considering, but that's it.

[1:49:24] Trustee Patrick (probable): Legislation now gives the local trust committees

[1:49:26] Trustee Patrick (probable): the option to opt in and this was in response to correspondence I had received from the Ministry

[1:49:34] Trustee Patrick (probable): of Housing saying nope if you opt in it's the entire local trust area we cannot only opt in

[1:49:41] Trustee Patrick (probable): for salt spring and so that's what this motion was about was looking at options to find out how

[1:49:48] Trustee Patrick (probable): you know how we could have that option in the future to break up the trust area uh when salt

[1:49:59] Trustee Patrick (probable): strength island is such a different animal than piers island so forth that we um so that's what

[1:50:10] Trustee Patrick (probable): the intent of this was really getting at was it was a boundary question to some degree or how to

[1:50:18] Trustee Patrick (probable): to work in the legislation with this challenge of our area.

[1:50:23] Trustee Patrick (probable): Okay.

[1:50:25] Voice 9: That clearly is helpful.

[1:50:27] Voice 9: We can, we demand that we continue to bring it back

[1:50:29] Voice 9: and we'll address that a little bit more there,

[1:50:32] Voice 9: but that's all we can do.

[1:50:35] Voice 9: Thank you.

[1:50:36] Voice 9: Anything else on the Bill of Rights?

[1:50:39] Voice 9: All right.

[1:50:41] Voice 9: Then next up, we have a staff report

[1:50:44] Voice 9: on bylaw enforcement update,

[1:50:49] Voice 9: update and that is coming to us from Warren Dingman, the By-law and Compliance Enforcement

[1:50:55] Voice 9: Manager. And over to you, Mr. Dingman.

[1:51:00] Manager of Bylaw Compliance and Enforcement: Morning, Chair. I've provided the reporting

[1:51:06] Manager of Bylaw Compliance and Enforcement: for the Salt Spring Island Local Trust Committee that is requested by a standing resolution from

[1:51:12] Manager of Bylaw Compliance and Enforcement: 2010. This is reports on the basic number of files open. Currently, at the time of writing

[1:51:22] Manager of Bylaw Compliance and Enforcement: a report, there were 202 files open. This is down from 233 from this time last year.

[1:51:30] Manager of Bylaw Compliance and Enforcement: We have closed a large number of files regarding non-permitted dwellings after a resolution

[1:51:38] Manager of Bylaw Compliance and Enforcement: passed by the local trust committee there are still some of those files open as there may be

[1:51:43] Manager of Bylaw Compliance and Enforcement: concerns about health and safety lack of proper sewage disposal excessive number of travel trailers

[1:51:48] Manager of Bylaw Compliance and Enforcement: on a property the greatest number of files you still have open are for short-term vacation rentals

[1:51:57] Manager of Bylaw Compliance and Enforcement: and our current focus is currently in operations with no resident operator on the property

[1:52:03] Manager of Bylaw Compliance and Enforcement: of the current 71 files only 25 involve the use of a single family dwelling with no resident

[1:52:09] Manager of Bylaw Compliance and Enforcement: an operator. The remainder open is to the contraventions of the land use by-law,

[1:52:13] Manager of Bylaw Compliance and Enforcement: such as the use of accessory buildings for the operation. There are

[1:52:17] Manager of Bylaw Compliance and Enforcement: continuing to be concerns and complaints regarding non-permitted uses in

[1:52:21] Manager of Bylaw Compliance and Enforcement: Ganges Harbour. We continue to try and document and enforce on the

[1:52:25] Manager of Bylaw Compliance and Enforcement: non-permitted mooring buoys in the S8 zone. Transport Canada

[1:52:31] Manager of Bylaw Compliance and Enforcement: staff, they're doing regular visits to the harbour to try and move

[1:52:34] Manager of Bylaw Compliance and Enforcement: derelict boats and non-permitted floats. But some

[1:52:39] Manager of Bylaw Compliance and Enforcement: Some of these efforts are hampered by harbour users claiming abandoned vessels

[1:52:43] Manager of Bylaw Compliance and Enforcement: once they've been tagged for removal, which is necessary by Transport Canada.

[1:52:46] Manager of Bylaw Compliance and Enforcement: And this means that some of the vessels remain in the harbour.

[1:52:51] Manager of Bylaw Compliance and Enforcement: Another one of the issues that have come up regarding Transport Canada

[1:52:54] Manager of Bylaw Compliance and Enforcement: trying to dispose of these abandoned vessels are tipping fees at the landfills.

[1:53:02] Manager of Bylaw Compliance and Enforcement: They have a limited budget, and some of the tipping fees are rising considerably

[1:53:07] Manager of Bylaw Compliance and Enforcement: considerably at the different landfills.

[1:53:09] Manager of Bylaw Compliance and Enforcement: So we're trying to assist Transport Canada in having conversations with the

[1:53:14] Manager of Bylaw Compliance and Enforcement: regional district.

[1:53:16] Manager of Bylaw Compliance and Enforcement: Landfill operators, those staff,

[1:53:19] Manager of Bylaw Compliance and Enforcement: are trying to waive some of those fees so that they can dispose of a greater

[1:53:23] Manager of Bylaw Compliance and Enforcement: number of these abandoned vessels.

[1:53:27] Manager of Bylaw Compliance and Enforcement: I can take any questions regarding the current numbers, the current report.

[1:53:34] Voice 9: All right, trustees, any questions for Manager Dingman?

[1:53:39] Voice 9: Trustee Patrick.

[1:53:41] Trustee Patrick (probable): Um, I always follow that I know the electoral area committee for CRD receives their reports and the public hearings that they have on putting notices on title for houses that aren't compliant with their properties that have compliance issues with building permits and so forth.

[1:54:00] Trustee Patrick (probable): and i believe it was this this week or the latest hearing they had had an entire house

[1:54:07] Trustee Patrick (probable): on salt spring that was being constructed without permit that they were putting notice on title

[1:54:12] Trustee Patrick (probable): an entire house and i did talk with the director holman and he was like well there's some confusion

[1:54:17] Trustee Patrick (probable): between our do not enforce and i'm like an entire house on a property being built falling into that

[1:54:25] Trustee Patrick (probable): so i think there's an opportunity he uh director holman had suggested perhaps there's an opportunity

[1:54:30] Trustee Patrick (probable): for their enforcement staff and our enforcement staff to perhaps clarify what exactly um was

[1:54:37] Trustee Patrick (probable): intended because i said yeah for the do not enforce was really about using seasonal cottages

[1:54:42] Trustee Patrick (probable): an rv pulled onto your property uh perhaps a studio being used for housing but not someone

[1:54:48] Trustee Patrick (probable): going out and building an entire new house a large house and calling that um a do not enforce

[1:54:57] Trustee Patrick (probable): topic so i think some clarity is probably needed um because i think that just sent the wrong message

[1:55:08] Manager of Bylaw Compliance and Enforcement: so chair through the chair uh the crd if someone does not have a building permit

[1:55:14] Manager of Bylaw Compliance and Enforcement: or any building or structure on salt spring they can proceed with enforcement

[1:55:19] Manager of Bylaw Compliance and Enforcement: enforcement. If someone is building a new house on a property anywhere in the Gulf Islands

[1:55:25] Manager of Bylaw Compliance and Enforcement: and the zoning allows such a dwelling to be constructed, it's not a contravention of our

[1:55:32] Manager of Bylaw Compliance and Enforcement: land use bylaws and we actually have no role, no enforcement role. It's entirely up to the CRD

[1:55:39] Manager of Bylaw Compliance and Enforcement: and their staff to enforce the fact that someone doesn't obtain their building permit.

[1:55:50] Trustee Patrick (probable): well i just uh well i was a director home and just suggested that there might be

[1:55:55] Trustee Patrick (probable): benefit of a joint meeting between our bylaw enforcement and their bylaw enforcement just

[1:56:00] Trustee Patrick (probable): to clarify um that issue so i don't know that i'm just passing on his suggestion it sounded good to

[1:56:09] Trustee Patrick (probable): me if there's full clarity already there then perhaps we don't need to so

[1:56:15] Manager of Bylaw Compliance and Enforcement: through the chair

[1:56:15] Manager of Bylaw Compliance and Enforcement: Our CRD building inspectors regularly refer these issues to Islands Trust.

[1:56:23] Manager of Bylaw Compliance and Enforcement: Sometimes we can open a file and investigate and assist them.

[1:56:27] Manager of Bylaw Compliance and Enforcement: But for the most part, if it's simply someone hasn't obtained their building permit from the Capital Regional District,

[1:56:34] Manager of Bylaw Compliance and Enforcement: there's no role for Islands Trust to play there.

[1:56:36] Manager of Bylaw Compliance and Enforcement: It would actually be inappropriate.

[1:56:38] Manager of Bylaw Compliance and Enforcement: We would have no authority to go in and say, well, you can't be building this house without a building permit.

[1:56:44] Manager of Bylaw Compliance and Enforcement: We just don't have jurisdiction.

[1:56:50] Voice 10: Trustee Harris, I see your hand up.

[1:56:55] Voice 14: Thank you, Chair.

[1:56:56] Voice 14: And through the Chair, I really would like to just give my appreciation to Staff Warren Dingman's comments.

[1:57:07] Voice 14: They're so clear on the matter that he just stated there.

[1:57:13] Voice 14: It's interesting.

[1:57:14] Voice 14: thing um i'm not surprised there are full houses built um you know um there was a time on salt

[1:57:24] Voice 14: spring i used to sell firewood and i had hundreds of customers and i would go into all kinds of

[1:57:30] Voice 14: nooks and crannies of the island and um and i know of easily a half a dozen full-on houses

[1:57:38] Voice 14: that never had any permit taken out of any sort so it's not surprising to me there's all kinds

[1:57:44] Voice 14: of the stuff that goes on it you know went on a lot more i think prior um to today but um and you

[1:57:53] Voice 14: know it's in my opinion it's like houses that have been like that for years and years and years and

[1:57:59] Voice 14: however i think those people ought to be left alone in my opinion but anyway um again i want

[1:58:04] Voice 14: to thank um staff um for his comments on that matter of us not having jurisdiction if um

[1:58:11] Voice 14: So, anyhow, thank you.

[1:58:16] Trustee Patrick (probable): Judge Patrick.

[1:58:18] Trustee Patrick (probable): The case for the CRD's notice on title this week is a house that's under construction right now.

[1:58:25] Trustee Patrick (probable): It's being built actively, so it's a current house under construction.

[1:58:30] Trustee Patrick (probable): The other comment I have, I don't know if you're aware or saw the photos, Warren,

[1:58:37] Trustee Patrick (probable): on after the cyclone bomb or one of those windstorms.

[1:58:41] Trustee Patrick (probable): I think we had a whole series that week.

[1:58:43] Trustee Patrick (probable): there was

[1:58:45] Trustee Patrick (probable): excessive material blown up

[1:58:47] Trustee Patrick (probable): on the beaches that had come off

[1:58:49] Trustee Patrick (probable): Ganges Harbour

[1:58:51] Trustee Patrick (probable): of just

[1:58:53] Trustee Patrick (probable): lots of stuff so I know there's a very

[1:58:55] Trustee Patrick (probable): heightened awareness to

[1:58:56] Trustee Patrick (probable): the materials that are in the waters

[1:58:59] Trustee Patrick (probable): and blown into the waters

[1:59:00] Trustee Patrick (probable): from through the Ganges

[1:59:03] Trustee Patrick (probable): Harbour so bringing that to your attention

[1:59:05] Trustee Patrick (probable): Thank you

[1:59:07] Manager of Bylaw Compliance and Enforcement: I will note to the chair that Transport

[1:59:10] Manager of Bylaw Compliance and Enforcement: Canada I think are doing an excellent job

[1:59:14] Manager of Bylaw Compliance and Enforcement: doing

[1:59:14] Manager of Bylaw Compliance and Enforcement: doing regular patrols and regular work in Gansi's harbour to try and remove the non-permitted

[1:59:19] Manager of Bylaw Compliance and Enforcement: structures and the derelict boats and regarding that they really have the most authority and

[1:59:26] Manager of Bylaw Compliance and Enforcement: I think they're working hard to clean up the harbour.

[1:59:32] Voice 11: Okay trustees, anything further on this report?

[1:59:37] Voice 11: Do we

[1:59:38] Trustee Patrick (probable): have to make a motion to receive it?

[1:59:39] Voice 9: No we do not have to make a motion

[1:59:40] Voice 11: to receive it for information so we will receive

[1:59:42] Voice 11: that for information.

[1:59:43] Voice 11: Thank you Mayor Stiglitz.

[1:59:46] Manager of Bylaw Compliance and Enforcement: You're welcome Chair.

[1:59:47] Voice 11: Next on page 103, the Rainbow Road Housing Agreement repealed by law.

[1:59:52] Voice 11: This is coming to us from Planner Buchan.

[1:59:56] Voice 11: And over to you, sir.

[1:59:58] Voice 2: Good morning, trustees.

[2:00:00] Voice 2: Back before you today is the repeal bylaw for the 584 Rainbow Road Housing Agreement bylaw.

[2:00:05] Voice 2: In prior meetings, LTC moved to give first and second reading.

[2:00:09] Voice 2: As a repeal bylaw must follow the same process in which the original bylaw was adopted, staff have now brought this back with several recommendations.

[2:00:16] Voice 2: First, that LTC confirm that repeal bylaw number 540 is not contrary to or at variance with the Islands Trust policy statement.

[2:00:25] Voice 2: Second, that LTC provide third reading to repeal bylaw number 540.

[2:00:29] Voice 2: And finally, that LTC forward repeal By-law No. 540 to the Executive Committee.

[2:00:34] Voice 2: If the staff recommendations are accepted and the Executive Committee approves By-law No. 540, this will return to a final LTC meeting for adoption.

[2:00:43] Voice 2: Thank you.

[2:00:45] Voice 11: Trustees, any questions for Planner Buchan today?

[2:00:50] Voice 11: It's all fairly straightforward.

[2:00:52] Voice 11: I'm not seeing any questions, so I'll entertain a motion.

[2:00:55] Voice 11: Who would like to start us off here?

[2:00:57] Voice 11: Sure,

[2:00:58] Trustee Patrick (probable): I move that the Salisbury Island Local Trust Committee review the directives only policies and determine, review or has reviewed, review and determines that bylaw number 540 is not contrary to or at variance with the Island's Trust Policy Statement.

[2:01:18] Trustee Patrick (probable): I guess it should say we have reviewed. Sorry, just trying to fix the language there.

[2:01:23] Voice 9: Yeah, that's what it usually says, has reviewed.

[2:01:25] Trustee Patrick (probable): Yeah, we have reviewed or has reviewed.

[2:01:29] Voice 9: and

[2:01:30] Voice 11: determined let's see what it says yeah okay uh excellent um so uh moved and i'll second that

[2:01:42] Voice 11: and i'll look for discussion not

[2:01:46] Voice 9: seeing any discussion i'll call the question all those

[2:01:49] Voice 9: in favor and that carries unanimously and we have an additional motion um

[2:01:56] Trustee Patrick (probable): i move that the

[2:01:57] Trustee Patrick (probable): salt spring island local trust uh committee housing agreement repeal bylaw number 540 cited

[2:02:02] Trustee Patrick (probable): as the salt spring island local trust committee bylaw number 540 be read a third time

[2:02:08] Voice 9: moved

[2:02:10] Voice 11: would

[2:02:11] Voice 9: you like to second that trust here seconds yes

[2:02:13] Voice 10: uh any discussion required i'll call the

[2:02:18] Voice 10: question all those in favor unanimously as well and one final motion i

[2:02:25] Trustee Patrick (probable): move that the salt spring

[2:02:26] Trustee Patrick (probable): island local trust committee bylaw number 540 cited as the salt spring island local trust

[2:02:30] Trustee Patrick (probable): committee bylaw number 540 fee forwarded to the secretary of the islands trust for approval by

[2:02:37] Trustee Patrick (probable): the executive committee

[2:02:39] Voice 11: moved so i second that trustee harris seconded and any discussion

[2:02:47] Voice 11: i'm seeing any i'll call the question all those in favor and that carries as well uh thank you

[2:02:55] Voice 11: very much thank

[2:02:57] Voice 2: you trustees and

[2:02:58] Voice 11: we have no community information meeting or

[2:03:01] Voice 9: public hearing

[2:03:04] Voice 9: and so uh at 11 35 i'm going to suggest we go ahead and take our break till noon when we will

[2:03:11] Voice 9: return for applications and referrals so let's recess the meeting okay

[2:03:30] Voice 7: our

[2:29:41] Voice 9: next item of business

[2:29:42] Voice 9: This is an application section report or development of variants.

[2:30:00] Voice 9: Permit coming to us from Planner Penitent Fair.

[2:30:07] Voice 9: All right.

[2:30:08] Voice 9: So

[2:30:09] Voice 10: please go ahead, sir.

[2:30:10] Voice 1: Thank you, Mr. Chair.

[2:30:12] Voice 1: The application seeks approval to increase the building's allowable number of stories from...

[2:30:20] Voice 1: Sorry, can you hear me?

[2:30:22] Voice 12: Yes, we can hear you.

[2:30:24] Voice 1: Okay.

[2:30:27] Voice 1: Yeah.

[2:30:28] Voice 1: Because I'm hearing myself again, but it's okay.

[2:30:31] Voice 1: Okay, so raise the maximum height from 7.6 meters, 25 feet to 8.7 meters to any 8 feet

[2:30:40] Voice 1: on a 0.65 hectare property at 237 Isabella Point Road, zoned as Rural Variant L.

[2:30:48] Voice 1: Unforeseen structural challenges and construction errors caused the building...

[2:30:53] Voice 1: I'm

[2:30:53] Voice 11: not sure what's going on, but your volume has decreased quite a bit.

[2:30:57] Voice 9: Don't worry.

[2:31:09] Voice 11: we couldn't hear that last bit

[2:31:11] Voice 11: your audio dripped away

[2:31:13] Voice 11: I guess from your microphone coming off

[2:31:15] Voice 11: or something

[2:31:18] Voice 1: I'm hearing myself again and again

[2:31:20] Voice 1: I'm not sure why is it happening

[2:31:22] Voice 1: oh you're getting a feedback loop

[2:31:24] Voice 11: yeah

[2:31:27] Voice 1: so maybe I just use the mic

[2:31:29] Voice 1: and see if it works

[2:31:31] Voice 1: works. Can you confirm if you can hear me clearly now?

[2:31:35] Voice 11: We can hear you clearly when you're using the microphone, yes.

[2:31:40] Voice 1: So I'm decreasing the volume for myself to see if it works.

[2:31:46] Voice 9: Glad. Do you have the live stream on your web browser in the background?

[2:31:56] Voice 1: Give me a minute. So can you hear me well now?

[2:32:12] Voice 12: Yes.

[2:32:13] Voice 12: Okay,

[2:32:15] Voice 1: so I'm starting again.

[2:32:19] Voice 1: So the application is to approve an increase in the building's allowable number of stories from 2 to 3

[2:32:26] Voice 1: and raise the maximum height from 7.6 meters, which is 25 feet, to 8.7 meters, which is 28 feet,

[2:32:35] Voice 1: on a 0.65-hectare property at 237 Isabella Point Road, assumed as a rural variant L.

[2:32:43] Voice 1: Unforeseen structural challenges and construction errors caused the building height to increase at two separate stages.

[2:32:50] Voice 1: Furthermore, the applicant was unaware that these changes would impact the number of stories as defined by the land use bylaw.

[2:32:58] Voice 1: The property is also located within Development Permit Area 6, which is designated as an unstable slope and soil erosion hazard area and is subject to a delegated development permit.

[2:33:11] Voice 1: permit. The applicant provided a geotechnical report that we received earlier today and

[2:33:16] Voice 1: this development permit will be reviewed separately. The South Spring Island Local Trust Committee

[2:33:22] Voice 1: has discretion in granting or denying variances and doing so does not set a precedent. However,

[2:33:29] Voice 1: granting variances related to building height or siting may influence community expectation

[2:33:34] Voice 1: for future requests. The DVP process allows property owners to modify minor land use regulations

[2:33:40] Voice 1: while ensuring certainty for unneighboring and minimizing negative impacts.

[2:33:47] Voice 1: In this case, staff believed that granting the variance would not obstruct views from the road

[2:33:52] Voice 1: or neighboring properties as the site's steep decline on the small size of the proposed storage room

[2:33:57] Voice 1: minimized visual impact.

[2:33:59] Voice 1: Statutory notice of the proposed variance was mailed to all owners and tenants of properties

[2:34:04] Voice 1: within 100 meters of the subject property's boundaries,

[2:34:08] Voice 1: boundaries, and no correspondence has been received until now.

[2:34:12] Voice 1: This proposal does not require First Nation referral, as the variance would not involve

[2:34:17] Voice 1: any further land-altering activities.

[2:34:20] Voice 1: The recommendation of staff is to approve this DPP, as the variance is considered minor.

[2:34:27] Voice 1: The residential character is not anticipated to be negatively impacted.

[2:34:31] Voice 1: The subject storage room does not increase the building envelope, nor does it significantly

[2:34:36] Voice 1: impact the visual profile of the building.

[2:34:39] Voice 1: And as for the alternatives,

[2:34:41] Voice 1: the LTC may consider the request further information

[2:34:46] Voice 1: or deny the application.

[2:34:48] Voice 1: Thank you.

[2:34:49] Voice 11: Okay, thank you.

[2:34:51] Voice 11: I see the applicant has joined us online as well.

[2:34:53] Voice 11: And if you would like to add anything, please go ahead.

[2:35:04] Voice 9: It does kind of look like that person

[2:35:07] Voice 9: may be frozen

[2:35:07] Voice 11: at the moment.

[2:35:12] Voice 11: So that's a challenge of technology.

[2:35:14] Voice 11: So I guess

[2:35:14] Voice 9: I'll just turn to trustees, hopefully the applicant can get their technology problems

[2:35:20] Voice 9: solved.

[2:35:21] Voice 9: I'll

[2:35:22] Voice 10: turn to trustees

[2:35:22] Voice 9: and see if there's any questions.

[2:35:24] Voice 16: Good afternoon trustees, sorry, could you hear me?

[2:35:28] Voice 11: Yes, yes, sometimes it's better with your videos off if you have a weak connection,

[2:35:33] Voice 11: so go ahead.

[2:35:35] Voice 16: The video, sorry about that, thank you trustees for considering my application today, I don't

[2:35:40] Voice 16: really have too much to add uh milad's done a great job um kind of representing my interest

[2:35:46] Voice 16: here and uh putting the whole package together i'm just here also to uh uh obviously show my

[2:35:54] Voice 16: support for it and uh answer any further questions uh that anybody may have um in this sort of

[2:36:00] Voice 16: process moving forward

[2:36:02] Voice 10: okay thank you so i'll turn to trustees then uh any questions for the planner

[2:36:07] Voice 10: or the applicant trustee patrick

[2:36:11] Trustee Patrick (probable): it was interesting to see this because i have seen the house under

[2:36:14] Trustee Patrick (probable): construction it does stand out from the water because it is different than so many other houses

[2:36:21] Trustee Patrick (probable): in the area especially the ears i'll call it on the top really do stand out um but uh

[2:36:30] Trustee Patrick (probable): Uh, I choose anything

[2:36:41] Voice 9: else, questions or comments.

[2:36:46] Voice 9: Nope.

[2:36:47] Voice 9: Please go ahead.

[2:36:48] Voice 9: Sorry,

[2:36:49] Voice 16: sorry about that.

[2:36:50] Voice 16: I, uh, just wanted to add, I, I, I do share, uh, your sentiment about how that.

[2:36:56] Voice 16: Those top structures kind of stand out and I'm hoping that once the, uh, sort

[2:37:00] Voice 16: of the railing system kind of goes in, it will better blend and tie everything

[2:37:04] Voice 16: together, um, that, that is something that actually kind of affects me as well.

[2:37:09] Voice 16: I do want to be proud of the look of the house overall so my hope is that once that comes

[2:37:15] Voice 16: together it'll all end as well with the exterior facade of the house that'll all kind of be blended

[2:37:20] Voice 16: in together.

[2:37:21] Trustee Patrick (probable): Thank you I'm sure it's the white Tyvek that I'm sure is

[2:37:24] Voice 16: making it

[2:37:27] Voice 16: stand out.

[2:37:28] Trustee Patrick (probable): Yeah I

[2:37:29] Trustee Patrick (probable): move that the Salt Spring Island Local Trust Committee approve issuance of development

[2:37:33] Trustee Patrick (probable): the variance permit uh p l d d p two zero two four zero one seven four uh

[2:37:42] Voice 9: so moved the seconder

[2:37:50] Voice 11: seconded by trustee harris uh any further discussion required uh trustee harris did

[2:37:58] Voice 10: you

[2:37:59] Voice 11: have something okay there goes your head all right

[2:38:01] Voice 11: then i'll call the question all those in

[2:38:02] Voice 11: favor and that's everyone okay thank you that carries thank

[2:38:14] Voice 1: you trustees thank you trustees

[2:38:18] Voice 16: you thank

[2:38:19] Voice 11: you all right so on to our next application beginning on

[2:38:25] Voice 9: page 144 and this is the

[2:38:32] Voice 9: uh temporary permit for the boarding house uh that director coleman mentioned earlier

[2:38:41] Voice 11: um and this is coming to us oh from planet gorilla go ahead please thank

[2:38:49] Voice 6: you mr chair

[2:38:52] Voice 6: the application so the application is for a boarding house in a residential zone

[2:39:04] Voice 6: the address is 129 general the property is located in residential night zone and a home-based

[2:39:11] Voice 6: business is permitted in this zone but the proposal for a boarding house exits the allowable

[2:39:17] Voice 6: floor area for a home-based business hence an application for a temporary use permit has been

[2:39:22] Voice 6: submitted by the applicant staff have reviewed the proposal against relevant policies including

[2:39:29] Voice 6: temporary permit objectives the guide and guidelines the osp the island's trust policy

[2:39:34] Voice 6: statement and the land is bylaw and the time is that the proposal is not in conflict with

[2:39:39] Voice 6: any of those policies and also the future use of the property is not compromised by this proposal

[2:39:46] Voice 6: and therefore staff recommends that the application for a tup we have to buy the

[2:39:50] Voice 6: trust us thank you okay

[2:39:54] Voice 9: thank you and um i know earlier there was an applicant

[2:40:00] Voice 9: representative online

[2:40:01] Voice 11: and i see we have a leaf box um so do you have anything you'd like to add to

[2:40:09] Voice 11: the planner's information before i turn to trustees for questions and comments

[2:40:15] Voice 11: and you are muted presently

[2:40:19] Voice 15: sorry um hello everyone um i'm just i'm just new to doing

[2:40:25] Voice 15: these kind of things so uh but under this tup we were hoping to be able to uh house eight unrelated

[2:40:31] Voice 15: individuals plus one live-in who represents the owner there will be no staffing or programming

[2:40:37] Voice 15: offered on site this site is entitled to water and served by north salt spring waterworks the site

[2:40:45] Voice 15: has three-quarter inch water service connection that serves one dwelling with up to nine residents

[2:40:50] Voice 15: there are 11 bedrooms but only eight will be used and then one bedroom and all remaining rooms will

[2:40:56] Voice 15: be used by the owner representatives oh my goodness my thing just went off uh there remains only one

[2:41:02] Voice 15: kitchen which will be a shared kitchen and there are 14 parking spaces um i'm informed the trust

[2:41:10] Voice 15: that our plans for after the tup will likely be to apply for an extension to the tup then we will

[2:41:15] Voice 15: we'll consider the zoning amendment to follow.

[2:41:19] Voice 11: Okay, thank you for that.

[2:41:21] Voice 11: So trustees, any questions for the planner or applicant?

[2:41:26] Voice 11: Trustee Patrick.

[2:41:28] Trustee Patrick (probable): I know this has been a boarding house

[2:41:29] Trustee Patrick (probable): that's been in operation for a very long time.

[2:41:33] Trustee Patrick (probable): And I think Lookout Society, as I understand it,

[2:41:35] Trustee Patrick (probable): a considerable job to upgrade the property

[2:41:38] Trustee Patrick (probable): and improve a lot of the characteristics of the property

[2:41:44] Trustee Patrick (probable): and make it better for its residents.

[2:41:46] Trustee Patrick (probable): residents and I really appreciate the work that you did um you know I temporary use permits

[2:41:52] Trustee Patrick (probable): are for a reason zoning is permanent forever and ever and ever and stays and never changes

[2:41:59] Trustee Patrick (probable): so a temporary use permit does allow the current owner to operate the properties in the way the

[2:42:05] Trustee Patrick (probable): permit is here and the and there is you know it can be renewed into the future if necessary so I

[2:42:13] Trustee Patrick (probable): i that to me it changes the difference between permanence and and at least while the current

[2:42:18] Trustee Patrick (probable): owners have it um and um i do know here though that says only for two years could we not make

[2:42:27] Trustee Patrick (probable): it three years because that's allowed we just approved one last week for three years you know

[2:42:32] Voice 11: i would just add that actually given the timing i was going to ask a question around that because

[2:42:37] Voice 11: because at two years it would be coming up

[2:42:40] Voice 11: right as a new LTC.

[2:42:43] Voice 9: It's essentially getting there first or second meeting

[2:42:46] Voice 9: and it might be better to delay it a little bit.

[2:42:48] Voice 9: So I'll turn it over to staff for that question.

[2:42:51] Voice 9: Mr. Chair, this is something we've been voting

[2:42:55] in T and P recently.

[2:42:57] The guidelines in the OCP around temporary use permits

[2:43:00] actually explicitly state that temporary use permit

[2:43:03] should not be issued, or should only be issued

[2:43:07] for up to two years so there's the legislation allows us to issue them for up to three years

[2:43:13] uh with this point by renewal um however the the uh the ocp limits them essentially

[2:43:23] uh this may have to do with the fact that our official community goes back to time we need to

[2:43:27] call temporary industrial permits so they weren't looking at residential and the kind of security

[2:43:33] and it's usually sought through that.

[2:43:36] So it's

[2:43:39] Voice 9: not recommended to exceed that

[2:43:41] Voice 9: given the language of the OCP.

[2:43:45] Voice 9: However, that determination.

[2:43:50] Voice 9: Okay, I see Trustee Harris has his hand up.

[2:43:52] Voice 9: I'm going to turn to him.

[2:43:55] Voice 9: Trustee Harris, go ahead.

[2:43:55] Voice 14: Thank you.

[2:43:57] Voice 14: Thank you, Mr. Chair.

[2:44:01] Voice 14: I'm not concerned with the extension of the TUP.

[2:44:06] Voice 14: You know, I don't know if that, to me, the argument doesn't really hold any water.

[2:44:13] Voice 14: I know our own Islands Trust office had a TUP that was renewed and renewed and renewed over and over again

[2:44:19] Voice 14: to an unbelievable amount of years.

[2:44:22] Voice 14: So I don't see a problem with that.

[2:44:24] Voice 14: I'll leave it there.

[2:44:27] Voice 10: Thank you.

[2:44:28] Voice 10: Trustee Patrick?

[2:44:29] Trustee Patrick (probable): Yeah, I know we have routinely issued TUPs for up to three years, multiple times.

[2:44:34] Trustee Patrick (probable): So we have several cases of precedents.

[2:44:37] Trustee Patrick (probable): and this is a building that was under operation for a very long time and continues to be under

[2:44:46] Trustee Patrick (probable): operation with a need. I know some of the residents in this building. So do we need to

[2:44:58] Trustee Patrick (probable): amend the temporary use permit first to change it to a period of three years before we issue it?

[2:45:03] Trustee Patrick (probable): Do we need to make a motion to amend the temporary use permit to three years before we issue it?

[2:45:09] Trustee Patrick (probable): Or can we just approve the issue over three years?

[2:45:14] Trustee Patrick (probable): Owing

[2:45:17] Voice 9: to the fact that this issue was caught in the review of this after we had posted the notice,

[2:45:23] and the notice was posted for a three-year term, you could extend this one.

[2:45:29] However, in the future, similar requests, we would be strongly cautioning

[2:45:34] if you've advertised a notice that you've segregated over two years,

[2:45:39] Voice 9: it would be very advisable to approve an extension.

[2:45:45] But in this case, since we did poke for three years,

[2:45:48] initially, that's

[2:45:50] Voice 9: a possible case.

[2:45:54] Trustee Patrick (probable): Again, do we need to give you a resolution to amend the-

[2:45:58] Voice 9: We would need to make a resolution to amend.

[2:46:01] Voice 9: Okay.

[2:46:01] Voice 9: Just that the permit be issued before-

[2:46:05] Voice 10: Understood.

[2:46:06] Voice 10: Just the recommended motion is all that needs to be amended?

[2:46:11] Voice 10: it no or do we have to go back and amend the permit itself

[2:46:21] Voice 9: yeah we should do the single yeah just

[2:46:24] Voice 10: just amend the recommended motion then okay

[2:46:30] Trustee Patrick (probable): um i move that the south spring island local trust committee approve issuance of temporary

[2:46:35] Trustee Patrick (probable): use permit p l t u p 2 0 2 4 0 1 6 4 for a period of three years so

[2:46:45] Voice 11: moved and do i have a seconder

[2:46:47] Voice 11: seconded by trustee harris uh any further discussion i'm

[2:46:54] Voice 9: not seeing any so i'll call

[2:46:56] Voice 9: the question all those in favor and that carries unanimously okay

[2:47:02] Voice 15: thank you trustees thank you

[2:47:05] Voice 9: well

[2:47:05] Voice 11: thank you very much and so moving along then um i know we have nothing in the trustee committee

[2:47:19] Voice 11: projects report um but in the new business we have a work program update that is uh provided

[2:47:27] Voice 11: as an addendum to the main um agenda and i believe that uh rpm is going to take us uh take this one

[2:47:38] Voice 11: for us thank

[2:47:40] Voice 9: you mr chair um i think um the the point of this this work program update is sort

[2:47:46] of the first step at 20 gets to the right track in terms of how we manage tasks and reporting um

[2:47:52] and start the work

[2:47:53] Voice 9: of managing the work more meaningfully um you probably should have been

[2:47:57] Voice 9: doing this for the last two years uh learning curve on my on my part uh strong lesson learned

[2:48:02] Voice 9: um however but when what we know uh especially now that we're going into an issue and project

[2:48:11] Voice 9: um even with contracted services um they can be very intensive on staff um and we have a lot of

[2:48:19] Voice 9: changes going on in our office right now um one of them being that we don't have an office right now

[2:48:25] Voice 9: but um with that going on we want to be a bit more intentional

[2:48:33] Voice 9: We want to build trust in the organization, and I think this kind of trust begins with honesty about what's possible and the resources available. That's really what this report is sought to outline for you.

[2:48:45] Voice 9: So what I've done is I've gone through the Trust Council policies on

[2:48:55] on this on the work program process and we noted a few discrepancies in how we've been managing the

[2:49:02] fuel the follow-up action list as well as our active project list and our follow-up our future

[2:49:08] projects list and I proposed a bit of

[2:49:13] Voice 9: a number of changes some to simplify the way that we

[2:49:19] Voice 9: communicate these lists and report on them to provide more frequent reporting that matches

[2:49:26] and aligns well with the budget schedule and just

[2:49:31] Voice 9: to generally provide more order around it.

[2:49:34] Voice 9: So some of the key aspects of it is that the fuel has been sort of changed to plain language

[2:49:42] descriptions. We get resolutions. Previously, we were just copying those resolutions. So

[2:49:48] um we should be just providing plain language descriptions of the work to be done to be more

[2:49:54] written as delegation tasks to staff rather than a resolution which

[2:50:01] Voice 9: we'll go through a bit more of

[2:50:03] Voice 9: a formal process for that um in addition there's a number there was a number of resolutions

[2:50:08] Voice 9: standard procedures legislative procedures for

[2:50:13] Voice 9: or developed applications or things like issue permits,

[2:50:16] the resolution they need to pass for that temporary use permit.

[2:50:20] It would simply be that it would just

[2:50:22] be in the open application before going forward,

[2:50:25] just that we're in the process of closing the file.

[2:50:28] In situations where perhaps LDC requests more information,

[2:50:34] the frequent

[2:50:36] Voice 9: alternative recommendations provided

[2:50:38] Voice 9: in reports, those are sort of veering off

[2:50:42] Voice 9: the path of a standard application that goes according to the standard procedures so

[2:50:47] Voice 9: we would incorporate that into the fuel so that we can follow up on those aspects and note them.

[2:50:57] This will allow us, I mean by and large, those requests, the example I just gave,

[2:51:02] Voice 9: it's an externally dependent request. It's really hard for us to put a timeline on it.

[2:51:06] It

[2:51:07] Voice 9: just depends on the applicant's ability to provide a response. So going forward,

[2:51:12] feel it's a bit of a commitment to what we can do the next three months uh in policy so um we want

[2:51:18] to be really clear about what we can achieve um and that that's a discussion that i'm hoping to

[2:51:24] have more immediately in our in our pupil section about um you know if we got staff

[2:51:29] Voice 9: and changes that

[2:51:29] Voice 9: might change um in addition the reactive project list is we're looking for that to serve as more of

[2:51:38] a go-to in the agenda so even in a situation like today we don't have a current projects update for

[2:51:48] you, you have an idea of what's been going on with the project. Sometimes it's not exactly

[2:51:54] before

[2:51:55] Voice 9: worthy but because we can provide that basic level of information of what's going on.

[2:52:01] With regards to the future project list, I think this is something that's largely ignored

[2:52:06] um in the local trust committee over the last few years uh in our office so we're trying to

[2:52:13] be more intentional about that uh and giving you um options to to create greater priorities and

[2:52:20] that that allows you but that future projects list is communicated out through trust council

[2:52:25] um and and so it's a lot of opportunity for the local trust committee to communicate their

[2:52:31] priorities up to trust council and that informs budget planning

[2:52:35] Voice 9: we can talk more about that as

[2:52:37] Voice 9: the year goes on i've also outlined a bit about that quarterly project the quarterly reporting

[2:52:43] process going back to the work program update sections with project lists we want to to just

[2:52:53] make sure that those are aligned to trust council meetings so that we're basically cleaning those

[2:52:58] reports it's a really good request that they're being incorporated in the Trust Council schedule.

[2:53:08] Apart from that we will see some changes in the agenda

[2:53:11] Voice 9: going forward. The LTC is supportive of

[2:53:14] Voice 9: this so the main being that we would create a new section called more program update you

[2:53:19] might probably see on other LTC agendas that contain active project lists rather than listing

[2:53:25] get amongst the various other reports in the report section otherwise I don't have much to

[2:53:35] I've also provided a bit of a rundown of how I think those lists should go I've just been

[2:53:43] relocating some items I have also put up some items there for removal there frankly there are

[2:53:50] us about uh requests of women um are they outdated um have they incorporated projects um or

[2:53:58] Voice 9: or

[2:53:59] Voice 9: perhaps they're not as much of a priority as they once were uh the variety of recommendations at

[2:54:06] Voice 9: those tables well

[2:54:12] Voice 7: thank you trustees just back well

[2:54:18] Trustee Patrick (probable): i i thank you chris for taking a stab at

[2:54:21] Trustee Patrick (probable): this but i'd like to encourage you to go further i i know you've come from a regional district and

[2:54:29] Trustee Patrick (probable): have seen a different ways in which work can can be managed i'll i'll be frank i hate the future

[2:54:37] Trustee Patrick (probable): project list i forget what it was called before it's a it's a parking lot it's it's always been

[2:54:42] Trustee Patrick (probable): used when we're in the middle of considering a a conversation and we go let's not forget this and

[2:54:49] Trustee Patrick (probable): And we park it on the

[2:54:50] Trustee Patrick (probable): future parking list as just a method

[2:54:56] Trustee Patrick (probable): in which not to lose the thread.

[2:54:59] Trustee Patrick (probable): Some of those threads are so old, they should be lost.

[2:55:02] Trustee Patrick (probable): And some are really important pieces

[2:55:06] Trustee Patrick (probable): that need to get picked up as projects go forward.

[2:55:11] Trustee Patrick (probable): And so I don't even understand why Trust Council receives,

[2:55:15] Trustee Patrick (probable): has future project lists in its agendas for committees

[2:55:19] Trustee Patrick (probable): and everything, because they're just lists.

[2:55:22] Trustee Patrick (probable): They have nothing to do with a dedicated future project.

[2:55:26] Trustee Patrick (probable): I look at municipalities and they have funded projects

[2:55:29] Trustee Patrick (probable): and they have unfunded projects.

[2:55:32] Trustee Patrick (probable): And that's to me, that's transparent

[2:55:34] Trustee Patrick (probable): because that means there's something

[2:55:36] Trustee Patrick (probable): that has been determined that's important to be done

[2:55:39] Trustee Patrick (probable): for the community, but there are no resources to do that yet.

[2:55:43] Trustee Patrick (probable): We're not taxing you, we're not doing it.

[2:55:46] Trustee Patrick (probable): that it's acknowledged, but sits there.

[2:55:49] Trustee Patrick (probable): And this future project list isn't that.

[2:55:52] Trustee Patrick (probable): It is not a list of things

[2:55:53] Trustee Patrick (probable): that we're committed to doing at all.

[2:55:55] Trustee Patrick (probable): It's just a parking lot.

[2:55:57] Trustee Patrick (probable): So I think there's lots of room

[2:55:59] Trustee Patrick (probable): and I wanna encourage you to challenge the process

[2:56:04] Trustee Patrick (probable): that's set up here, because I don't know if it works

[2:56:06] Trustee Patrick (probable): as well as it should for Salt Spring.

[2:56:09] Trustee Patrick (probable): And as leaders that have to go to battle

[2:56:12] Trustee Patrick (probable): the trust council or regional planning committee

[2:56:14] Trustee Patrick (probable): or other forms where we deal with this,

[2:56:17] Trustee Patrick (probable): we should be pushing the system

[2:56:20] Trustee Patrick (probable): if it's not working for us.

[2:56:24] Trustee Patrick (probable): And I think we need to find a much better way

[2:56:27] Trustee Patrick (probable): of monitoring where we are

[2:56:33] Trustee Patrick (probable): and taking all of that into consideration

[2:56:36] Trustee Patrick (probable): as we decide to work for the next period of time

[2:56:40] Trustee Patrick (probable): in front of us.

[2:56:41] Trustee Patrick (probable): So I think at least once a year,

[2:56:43] Trustee Patrick (probable): we're looking forward, one year,

[2:56:44] Trustee Patrick (probable): maybe we should we're hoping that organizations can start looking for a little bit more than one

[2:56:50] Trustee Patrick (probable): year increments so that it's not every project can be done in one year um so i appreciate the

[2:56:58] Trustee Patrick (probable): work that you're doing today but i also think there's some important messages that you put in

[2:57:03] Trustee Patrick (probable): the staff report that we again as elected officials need to bring to the attention of

[2:57:08] Trustee Patrick (probable): of the Executive Committee and Trust Council

[2:57:11] Trustee Patrick (probable): that we need resources on Salt Spring.

[2:57:16] Trustee Patrick (probable): I think you've clearly put that in the report

[2:57:21] Trustee Patrick (probable): and we need to go to battle for you.

[2:57:27] Trustee Patrick (probable): And I have debate go further,

[2:57:30] Trustee Patrick (probable): but I'd like to at least consider

[2:57:31] Trustee Patrick (probable): how we can bring this to Executive Committee

[2:57:34] Trustee Patrick (probable): and even trust, I look at the draft strategic plan

[2:57:37] Trustee Patrick (probable): from Trust Council,

[2:57:37] Trustee Patrick (probable): there's

[2:57:38] Voice 4: nothing in there

[2:57:39] Trustee Patrick (probable): about resources for regional for local planning um and i know that

[2:57:43] Trustee Patrick (probable): that was more of a strategic direction that um at trust council was trying to make sure we were

[2:57:48] Trustee Patrick (probable): putting our resources toward getting long-term planning done um at the at the local trust level

[2:57:58] Trustee Patrick (probable): and i don't think the version that we have not debated yet at trust council

[2:58:02] Trustee Patrick (probable): Council even really touches that where it should.

[2:58:06] Trustee Patrick (probable): So I think we have a chance to shake them more.

[2:58:10] Trustee Patrick (probable): And I want you to go wild and bring us ideas that you think would really

[2:58:16] Trustee Patrick (probable): improve how we track our business and go forward.

[2:58:19] Trustee Patrick (probable): I really want to get your ideas.

[2:58:21] Trustee Patrick (probable): Don't feel stuck by 20 year old policies here.

[2:58:26] Trustee Patrick (probable): Let's, let's, let's lead.

[2:58:29] Yeah.

[2:58:30] If I may, Mr. Chair, I did, I do just want to say that I,

[2:58:33] i agree that um you know part of it as i go through this project from these policies i see

[2:58:39] how it's tied into the wider federated structure of the trust council um and that to some extent

[2:58:47] playing along better with the policy is a way to improve the resources and communicate our

[2:58:53] our our prerogative

[2:58:55] Voice 9: on salt spray um however i i know that there are better ways to do this

[2:59:07] It's really in future priorities, if you have one of the three priorities and you don't

[2:59:15] have priorities.

[2:59:17] So that's partly why we have a three project cap

[2:59:21] Voice 9: on Salts Creek, right?

[2:59:22] Voice 9: We have three projects, the rest of it is kind of without a strategy behind it, or at

[2:59:31] least some sort of strategic record of what we're going how we want to go in the form of the future

[2:59:36] um it's difficult to work with so um we can work towards work within this system

[2:59:42] um i think as a first step my intention here was to um to work and comply as best as possible

[2:59:51] and illustrate from there why this is important uh rather than not complying

[3:00:00] Voice 9: doesn't work but I do appreciate the faith and I appreciate the challenge to look harder at it

[3:00:12] bring more of an interest in solving it

[3:00:15] Voice 9: or probably a more meaningful way for

[3:00:23] Voice 9: Trustee Harris go ahead please.

[3:00:29] Voice 14: Thank you I would just like to echo Trustee Patrick's

[3:00:34] Voice 14: praise for um how municipalities do things in these types of instances um you know i don't

[3:00:44] Voice 14: want to get into a long drawn out um speech about how the municipal um model of governance would

[3:00:52] Voice 14: better serve salt spring island um but i did hear mention from the planner about um

[3:01:00] Voice 14: the federated model and that were governments that were under now and um and it's clear it

[3:01:06] Voice 14: doesn't it's not working at this point as and that's recognized i understand by the islands

[3:01:11] Voice 14: trust and the letter that we just recently sent to the province so we'll keep our fingers crossed

[3:01:17] Voice 14: um i'll leave it there for now thank you okay

[3:01:25] Voice 9: um i can't disagree with uh trustee patrick either

[3:01:31] Voice 9: i think in many instances the future projects list could just as well be turned uh graveyard

[3:01:43] Voice 9: topics for for consideration someday when we get around to it and it makes priority i mean it's

[3:01:49] Voice 9: and it's messy and i'll also echo the uh the appreciation of the work you've done thus far

[3:01:56] Voice 9: mr hutt so back to trustees anything further on this today i do see that there is recommendations

[3:02:07] Voice 9: um for removing some of the items off the list and uh attention trustee patrick

[3:02:15] Trustee Patrick (probable): um well i'd like

[3:02:17] Trustee Patrick (probable): to make a motion to forward the stock report to the executive committee in particular to

[3:02:21] Trustee Patrick (probable): point out the workload component of it and we hope that our chair would champion that

[3:02:27] Trustee Patrick (probable): that conversation at the VC table,

[3:02:29] Trustee Patrick (probable): but I also think we need to bring attention

[3:02:32] Trustee Patrick (probable): to Trust Council that they need to prioritize

[3:02:35] Trustee Patrick (probable): reviewing the delivery of current long-term

[3:02:39] Trustee Patrick (probable): planning services and figure this out

[3:02:42] Trustee Patrick (probable): because it isn't working.

[3:02:46] Trustee Patrick (probable): So I do have a draft motion that I have prepared

[3:02:52] Trustee Patrick (probable): to do that because I think it's,

[3:02:54] Trustee Patrick (probable): we're not gonna get attention if we don't ask.

[3:03:00] Trustee Patrick (probable): and i do know i am going to be meeting with the ceo ronnie tomorrow and that's exactly

[3:03:05] Trustee Patrick (probable): the conversation i'm going to be having is about resources

[3:03:10] Trustee Patrick (probable): i'm willing to slap it but it isn't like it's a word in motion i apologize but

[3:03:15] Trustee Patrick (probable): i'll read slowly um i know that the salt spring island local trust committee forward the staff

[3:03:21] Trustee Patrick (probable): report and agenda item 15.1 of the december 12 2024 meeting to the executive committee

[3:03:27] Trustee Patrick (probable): and request trust consults prioritize a review of the delivery of current and long-term planning

[3:03:35] Trustee Patrick (probable): services and identify opportunities to improve current planning cost recovery increase staff

[3:03:42] Trustee Patrick (probable): resources dedicated to long-term planning and improve improve alignment of long-term planning

[3:03:48] Trustee Patrick (probable): staff resources with highest need so

[3:03:54] Voice 9: move and i'll second that um discussion yeah

[3:04:00] Trustee Patrick (probable): it's a bit

[3:04:01] Trustee Patrick (probable): wordy but um it's more you know we are in a federated model um but not all islands have

[3:04:12] Trustee Patrick (probable): the same level of of need and we we need to start having these conversations um as the trust policy

[3:04:22] Trustee Patrick (probable): statement nears completion, which we all hope is sometime in the next two years, the implementation

[3:04:30] Trustee Patrick (probable): of that is going to affect, we're going to have to have a plan of action.

[3:04:35] Trustee Patrick (probable): We can't update 21 OCPs in the Islands Trust quickly.

[3:04:42] Trustee Patrick (probable): There's going to have to be some prioritization assembled to that or applied to that, and

[3:04:47] Trustee Patrick (probable): someone's going to have to start thinking about how to do that, not wait until we have

[3:04:52] Trustee Patrick (probable): the trust policy statement and then figure it out um so that's what this is just meant to get

[3:04:57] Trustee Patrick (probable): the shot across the bow of our above us that you know um we could have drafted and said we

[3:05:04] Voice 1: want all the resources

[3:05:05] Trustee Patrick (probable): but i thought that probably wouldn't go very far okay

[3:05:11] Voice 9: any further discussion

[3:05:13] Voice 9: on the motion i'm not saying it i'll call the question all those in favor that carries you

[3:05:24] Voice 9: down asleep uh

[3:05:26] Voice 11: and then further on this item today

[3:05:28] Trustee Patrick (probable): did we have functions on this or no did you need

[3:05:32] Trustee Patrick (probable): direction or just keep doing what you're doing okay i don't you didn't

[3:05:39] Voice 7: need i

[3:05:39] Voice 9: i um i i prepared

[3:05:42] this report uh without a recommendation because if i wrote one i would have to write about

[3:05:46] um so i i sort of was uh uh in terms of that i i'm sort of looking at and i've seen a mix of

[3:05:56] practices across the trust in my review on this that some trustees or some ltc is going to be very

[3:06:03] directive in what gets added to this x and what gets you know i think we've worked at

[3:06:11] making sure that we capture what's coming out of the meeting and translating that into the fuel

[3:06:17] as well as into other items so i'm hoping that that's an acceptable practice to continue

[3:06:26] and if LTC feels anything for this list, the list changes adequately, I can take a general

[3:06:32] correction to simply update the list according to the item that I've outlined there.

[3:06:38] Voice 9: So again,

[3:06:39] Voice 9: there is some relocation of tasks. As long as LTC is by general consensus and if you have

[3:06:50] the objections um i would suggest that you uh resolve any exceptions to the list uh or amendment

[3:06:59] i

[3:07:00] Trustee Patrick (probable): did have a couple of comments um on the waste transfer station one um actually that

[3:07:09] Trustee Patrick (probable): that isn't it we have no waste transfer stations with zoning um and we also have now a

[3:07:16] Trustee Patrick (probable): or a composting facility that's up and running

[3:07:24] Trustee Patrick (probable): that also doesn't have zoning.

[3:07:26] Trustee Patrick (probable): So I don't know if that should be removed

[3:07:31] Trustee Patrick (probable): or rephrased in such a way that we,

[3:07:35] Trustee Patrick (probable): for an island this size,

[3:07:36] Trustee Patrick (probable): we are relying on legal non-conforming

[3:07:39] Trustee Patrick (probable): for two waste transfer areas.

[3:07:45] Trustee Patrick (probable): That might not be a wise future move

[3:07:47] Trustee Patrick (probable): move for for an island of the size but um so that's why this was here it did not get addressed

[3:07:54] Trustee Patrick (probable): in the industrial it got cut out of that project yeah yeah so that's why it sat here

[3:08:02] Trustee Patrick (probable): it was because the industrial land project didn't deal with waste transfer okay and that's why did

[3:08:08] it okay so it wasn't expressly addressed in any industrial designation um and really frankly i

[3:08:15] mean um composting the composting use is in the agricultural area so

[3:08:20] Voice 9: presumably at the right

[3:08:22] Voice 9: department correct

[3:08:24] Trustee Patrick (probable): but they're hoping to expand its operation someday a larger facility than what's

[3:08:32] Trustee Patrick (probable): allowed so you know there will be more coming on that area so i think i just wanted to say that was

[3:08:37] Trustee Patrick (probable): one of the reasons that was there i will

[3:08:40] Voice 9: suggest also that we

[3:08:42] Voice 9: probably will be having a bit of a

[3:08:43] Voice 9: conversation about the waste uh one of the land use contracts uh that's currently under

[3:08:48] building applications except what we have to do with one site uh with regard to a certain form

[3:08:54] of waste management

[3:08:55] Trustee Patrick (probable): um and the other issue that's probably not as clear to the commercial truck

[3:09:03] Trustee Patrick (probable): parking spaces um the idea when the industrial land project was done was that there was going

[3:09:13] Trustee Patrick (probable): to be more land generated for that it didn't really happen um and i think there's a home-based

[3:09:21] Trustee Patrick (probable): business question as to what is more you know reasonable for commercial truck parking spaces so

[3:09:29] Trustee Patrick (probable): um again that that industrial land project didn't we still have a lot of commercial

[3:09:36] Trustee Patrick (probable): operators complaining that you know they need to be able to park a truck or two at home because

[3:09:41] Trustee Patrick (probable): there is no land available on the island um so that was really what that was getting at was

[3:09:49] Trustee Patrick (probable): there other ways to help solve that problem um i i think that that's a bit of a clarity um it sounds

[3:09:59] like if i'm wrong uh let me know but it's when it comes to home-based business i've encountered this

[3:10:04] in much more industrialized areas in the past where uh we're looking at things like a contractor's

[3:10:10] to point out with somebody on the larger like a rural area um their logging contractor with

[3:10:16] their own truck

[3:10:17] Voice 9: so um so that's always something in a lot of rural areas permitted as you know

[3:10:22] Voice 9: you're you're driving your your company vehicle and you know your business vehicle whole um that's

[3:10:29] Voice 9: that's allowed for a regular contractor so um i think we can certainly look at how we address that

[3:10:36] Voice 9: But I think that the request is probably more to amend it to say that you'd like to look at sort of rural use provisions around, like, personal business vehicles, parking, contractors, and so on.

[3:10:57] Voice 9: It's

[3:10:59] Trustee Patrick (probable): quiet right now, and I don't know why.

[3:11:02] Trustee Patrick (probable): why it was quite, we had a lot of issues before.

[3:11:06] Trustee Patrick (probable): So I don't know, explaining about somebody's trucks

[3:11:11] Trustee Patrick (probable): in their yard and that's why it's quiet.

[3:11:13] Trustee Patrick (probable): I don't know why, but I know we didn't resolve the problem.

[3:11:17] Voice 9: Yeah, and this is probably a good example

[3:11:19] Voice 9: of a future actions list because it's so,

[3:11:24] Voice 9: it's not worth creating a minor project over,

[3:11:26] Voice 9: but as we're doing the LDB review,

[3:11:29] Voice 9: we may scan there and say like this is low-hanging fruit. It's easy enough to put it into any

[3:11:36] specified designation so

[3:11:38] Voice 9: we can scan this list occasionally or what can we just knock off here.

[3:11:44] Voice 9: Exactly. Yeah and we can bylaws it that it's something that we want to do so just get rid of

[3:11:50] Voice 9: the itches and it allows kind of it's not so much a parking lot but it allows you in these

[3:11:54] Voice 9: conversations do you have to put something to say i can't i can't deal with that i can't get up on

[3:12:00] Voice 9: this mountain today but i can i can put it over here that's

[3:12:06] Trustee Patrick (probable): all i had for comments okay

[3:12:08] Voice 9: uh nothing

[3:12:12] Voice 9: further then um let's move along we did uh agree to uh add at item 15.2 this is lady minto healthcare

[3:12:24] Voice 9: care workforce housing project and trustee may have any resolution for us i

[3:12:32] Trustee Patrick (probable): don't i know staff

[3:12:33] Voice 9: is going to work on

[3:12:34] Trustee Patrick (probable): that i think he said we should have a discussion so i have not received anything

[3:12:38] Trustee Patrick (probable): from this

[3:12:41] Voice 7: so um i

[3:13:19] Voice 9: will say that this is about this is a bit of an oddball um scenario where we have

[3:13:32] We have this internal memo that I've shared with you here that sort of outlines some of

[3:13:37] the concerns that we have with this request and sort of the surrounding issues with it.

[3:13:46] Voice 9: I think there's nobody who doesn't see the value in what a possible foundation wants to do here.

[3:13:57] But we do have, you know, as staff, our job is to review the OCP and other policy and legislative procedure

[3:14:05] and provide advice to LPC and protect the interests of the trust and those who support it financially

[3:14:16] and otherwise overall so

[3:14:18] Voice 9: um this this memo is really just a rundown of the policy it's a very

[3:14:24] Voice 9: early version of staff report so i can't stand by this it's not signed off on it um but what we do

[3:14:32] Voice 9: see is a number of challenges with the policies in the ocp designation itself um specifically that

[3:14:39] that the uses is not supported.

[3:14:42] It's the RN designation indicates that,

[3:14:48] you know, it acknowledges these uses

[3:14:50] exist in this designation.

[3:14:53] It says that these uses should not be expanded.

[3:14:57] So that's except for affordable

[3:15:01] Voice 9: multifamily housing.

[3:15:02] Voice 9: And the key term is multifamily affordable housing.

[3:15:08] Voice 9: Mr. Panajifar has also indicated other policies that say that the LPC should address things like

[3:15:14] Voice 9: the need for meeting the needs of the health care industry to support sport islanders so

[3:15:22] there's

[3:15:23] Voice 9: just a some very direct and statements in the policy in the OCP that don't support this

[3:15:30] Voice 9: application however we do see that housing now housing agreement um would would address those

[3:15:40] issues where we're providing for a use um and this is a decision to make uh this is permanent

[3:15:47] uh somewhat contraindicated um as a as a market multi-family development it's it's not supported

[3:15:55] afforded by the OCP as an affordable

[3:15:57] Voice 9: multifamily development it is and so this is the this is the

[3:16:01] Voice 9: quandary that we find ourselves in to sort of battling aspects of the OCP. The recommendations

[3:16:09] Voice 9: that I can offer are you know if you know we have recommendations that are sort of to

[3:16:14] Voice 9: follow the process and if it's you know if it's an affordable multifamily housing development

[3:16:22] Voice 9: help, then it is easy to forego the public hearing, and if you were to direct us to do

[3:16:28] Voice 9: all that stuff today, it would be very easy for us to support it.

[3:16:32] Voice 9: Alternatively, I think the assessment of staff doesn't just comply with the OCP entirely,

[3:16:37] so it's hard to confidently say that you should not proceed with a public hearing, because

[3:16:43] Voice 9: despite it being a very important housing development, the legislation indicates that

[3:16:48] Voice 9: keep the foregoing of a public hearing the situation we're not supposed to have a public

[3:16:53] Voice 9: hearing does have to be developed that are in conformance with the OCD. So all that is to say

[3:17:01] Voice 9: the recommendations are really there's the resolutions are in here and I can work with

[3:17:07] you to word them as we go. This is a we're in a bit of a weird situation where we have not done

[3:17:13] a full review here. We have not done a preliminary report. Normally we would have brought this to you in February, but we have a delegation request so

[3:17:23] if you want to work in more fast and get this done by March, there is an alternative set

[3:17:30] Voice 9: of recommendations that can get you to that process and there's a recommendation

[3:17:37] Voice 9: recommendation there to go through the formal process that would, you could still forego a preliminary report in February. We would send you a preliminary report if you wanted to go ahead and move to have us prepare the bylaws for February. But the determination to waive those, that public hearing, like didn't require us to be mentioned during the first time, would be made ahead of that, essentially a preliminary report.

[3:18:20] Voice 9: okay uh trust project

[3:18:22] Voice 10: i i appreciate uh staff being thorough and so forth and i think

[3:18:28] politically i think we have a chance to to argue and

[3:18:32] Trustee Patrick (probable): tiptoe through the uh the

[3:18:35] Trustee Patrick (probable): the ocp um but i think the bottom bottom line is we're somewhat talking about risk management of

[3:18:43] Trustee Patrick (probable): you know what what is the likelihood that the foundation is going to flip this into you know

[3:18:49] Trustee Patrick (probable): market condos instead of using it for workforce housing and i'm pretty confident that that's a

[3:18:56] Trustee Patrick (probable): very low risk to get to that place that means our hospital is closed our senior homes are closed our

[3:19:04] Trustee Patrick (probable): our ambulance service is closed and um i that today i don't want to even imagine and i don't

[3:19:11] Trustee Patrick (probable): think there's a single islander that wants to imagine it either this is a project that's had

[3:19:17] Trustee Patrick (probable): a sign hanging out front saying it's going to be workforce housing for years now and i'm not aware

[3:19:23] Trustee Patrick (probable): of one single complaint that's been received at this organization saying gosh don't do that

[3:19:31] Trustee Patrick (probable): um that's the only development on this entire island has a sign up front saying what it's

[3:19:36] Trustee Patrick (probable): intended to be in the future we don't have that requirement um so you know i think from a

[3:19:45] Trustee Patrick (probable): a political risk perspective,

[3:19:47] Trustee Patrick (probable): I think the risk would be far greater to not act quickly

[3:19:50] Trustee Patrick (probable): on this project than to act quickly

[3:19:53] Trustee Patrick (probable): and take the risk of what could happen.

[3:19:55] Trustee Patrick (probable): And I think it's an island that's in such need

[3:20:04] Trustee Patrick (probable): and that I would say all systems go ahead.

[3:20:10] Trustee Patrick (probable): I'm willing to take risks, I'm willing to push.

[3:20:14] Trustee Patrick (probable): I'm going to go, I'd go to the executive committee when this goes to the executive committee

[3:20:20] Trustee Patrick (probable): and stand there and give a hardcore lecture or even bring the executives on a tour of

[3:20:26] Trustee Patrick (probable): Salisbury that we need to act quickly.

[3:20:31] Trustee Patrick (probable): I know how hard the foundation has worked to pull financing together for this project

[3:20:36] Trustee Patrick (probable): in an environment that is very difficult to get financing.

[3:20:39] Trustee Patrick (probable): so um i think we need to work to meet their needs um and take a little risk yeah

[3:20:52] Voice 10: thank you for that

[3:20:53] Voice 10: uh trustee harris don't

[3:20:57] Voice 14: recognize the risk with this um you know like i don't know if i could put

[3:21:02] Voice 14: it any better than trustee patrick put it um so you know it's almost too little too late anyhow

[3:21:09] Voice 14: how, you know, so many people have, as you know, myself, I lost my home on the island and can't

[3:21:15] Voice 14: afford one that would match, you know, to get something comparable to what I had would cost

[3:21:21] Voice 14: me over three times the rent I was paying and what I was paying was workable and livable.

[3:21:30] Voice 14: So, you know, this has been going on for way too long. And yeah, let's speed it up. And I don't

[3:21:35] Voice 14: even think i can't envision the executive committee having a problem with this this

[3:21:40] Voice 14: it's uh it's very cut and dry in my view um and so um thank you trustee patrick for what you said

[3:21:51] Voice 9: thank you um yeah i agree i think this is more than defensible

[3:22:15] Voice 7: because

[3:22:15] Trustee Patrick (probable): I only got the one email report. There's no attachment. There we go. That would answer

[3:22:26] Trustee Patrick (probable): the problem.

[3:23:38] Voice 7: There you go. Did you send that to us too Chris or no?

[3:24:05] Trustee Patrick (probable): Oh, click on the original email. There's a paperclip?

[3:24:12] Voice 9: Not online.

[3:24:16] Voice 9: You might be getting a print mail. Double click it. There's a little arrow on the side.

[3:24:23] Voice 9: I have no arrow on the side.

[3:24:30] Voice 6: No paperclip.

[3:24:36] Voice 7: You've got it. That'll go right to you.

[3:24:52] Voice 7: Can we

[3:24:54] Trustee Patrick (probable): just do that?

[3:24:55] Trustee Patrick (probable): Yeah.

[3:24:56] Trustee Patrick (probable): I don't have what you're doing.

[3:25:01] Voice 7: Oh yeah, you've got a

[3:25:02] Trustee Patrick (probable): paperclip. I don't have a paperclip.

[3:25:07] Trustee Patrick (probable): Look, Apple Mail is discriminating against that.

[3:25:12] Trustee Patrick (probable): Hey,

[3:25:22] Voice 9: man, you got the OCP?

[3:25:24] Voice 9: This is just the motions.

[3:25:28] Voice 9: You've got the OCP designation in the bylaws to rezone.

[3:25:34] Voice 9: That's right.

[3:25:34] Voice 9: We've got the number of charges to rezone.

[3:25:38] Voice 9: Okay.

[3:25:41] Voice 9: So I got your speakerphone in the lab.

[3:25:48] Voice 9: You've got it.

[3:25:50] Voice 9: So it's only when you've got it rezoned

[3:25:57] Voice 9: That's the OCP. Yeah, so we're not, we just have to do the zoning.

[3:26:03] Voice 9: So there's

[3:26:03] Voice 17: a motion to add

[3:26:04] Voice 9: staff to the residential one.

[3:26:19] Yeah, so that's, that discussion's happening, but we're going to move this

[3:26:23] Voice 9: to the residential by-laws.

[3:26:32] Voice 9: Yeah, and then the

[3:28:21] Voice 9: public hearing.

[3:28:47] Voice 3: Excuse me, the last meeting?

[3:28:50] Voice 9: Yeah, okay, so.

[3:28:51] Voice 9: Proceed.

[3:28:55] Voice 9: Proceed with notification for section 467.

[3:29:00] Voice 9: Yeah,

[3:29:16] Voice 17: just a notification.

[3:29:50] Voice 17: So

[3:29:50] Voice 7: would you do this?

[3:29:51] Voice 17: No,

[3:29:56] Voice 7: I think I'll do it.

[3:30:09] Voice 9: Well, okay, so that is, I sort of left it there, so

[3:30:12] Voice 7: in

[3:30:13] Voice 9: this case, you can choose to

[3:30:16] Voice 9: wait until the public hearing, and then you can be in another section that allows you

[3:30:20] Voice 9: to wait for other things, noting that it doesn't consist of the field.

[3:31:16] Voice 7: Yeah, that should be great.

[3:31:20] Voice 7: And do we need to tell you to prioritize it?

[3:31:22] Voice 7: I'd like to.

[3:31:28] Voice 7: to work this

[3:32:01] Voice 9: backwards, they need to be zoning

[3:32:04] Voice 9: by March,

[3:32:07] Voice 7: or the

[3:33:55] Voice 9: application. Yeah, just don't

[3:34:05] Voice 9: know me. Yes, there is a policy and I haven't given it but what can you make that statement?

[3:34:59] Voice 7: That

[3:35:00] Voice 9: is that is the old term.

[3:35:04] Voice 9: I know what I would like to

[3:35:21] Trustee Patrick (probable): make that argument that's

[3:35:28] Voice 9: Yeah. All right. Okay, I can send these

[3:35:48] Trustee Patrick (probable): shirt.

[3:35:50] Trustee Patrick (probable): Excellent.

[3:35:50] Trustee Patrick (probable): out motions.

[3:35:51] Voice 17: Excellent. Going

[3:36:15] Trustee Patrick (probable): through the ether somewhere just hasn't ended up on my computer.

[3:36:18] Trustee Patrick (probable): I do it all day. Your

[3:36:23] Voice 9: efforts are appreciated. I

[3:36:40] Voice 9: did, finally. It's just...

[3:36:43] Voice 9: Mine seemed to come through right there. I know. If you want to send it to me, Sarah, then

[3:36:47] Voice 9: mine's supposed to be like fast.

[3:36:52] Trustee Patrick (probable): Peter's not talking to

[3:36:53] Voice 7: anyone right now.

[3:36:54] Voice 7: I

[3:37:38] Trustee Patrick (probable): haven't got it yet. Sarah, neither of us have received it.

[3:37:57] Voice 7: we should just

[3:38:00] Trustee Patrick (probable): read it from her computer too yeah

[3:38:02] Voice 9: sure whatever works

[3:38:05] Trustee Patrick (probable): you got it yeah that's just really weird

[3:38:08] Trustee Patrick (probable): it

[3:38:10] Voice 7: just doesn't like me

[3:38:12] Trustee Patrick (probable): probably junk it's not there it just didn't come okay

[3:38:19] Trustee Patrick (probable): um are we ready back up and running okay okay i moved at the salt spring island local trust

[3:38:29] Trustee Patrick (probable): committee request staff to prioritize application plr then two zero two four zero two five one i

[3:38:39] Trustee Patrick (probable): think we should make those longer so

[3:38:47] Voice 9: i moved i would like to second that trustee harris

[3:38:50] Voice 9: moved and seconded discussion uh seeing any i'll call the question all those in favor that's you

[3:39:04] Voice 9: know the

[3:39:04] Trustee Patrick (probable): next motion i moved at the salisbury island local trust committee direct staff to

[3:39:10] Trustee Patrick (probable): prepare a draft bylaw to amend salt spring island land use bylaw number 355 1999 three zone lot a

[3:39:18] Trustee Patrick (probable): section 19 range for east north salt spring island couch and district plan 2947 accept part in plan

[3:39:28] Trustee Patrick (probable): Plan 42952, from Commercial Accommodation 2A to Residential 1.

[3:39:41] Voice 9: Moved.

[3:39:42] Voice 9: Would you like to second, sir?

[3:39:44] Voice 9: Moved and seconded.

[3:39:45] Voice 9: Any discussion?

[3:39:50] Voice 9: Not seeing any, I'll call the question.

[3:39:51] Voice 9: All those in favor?

[3:39:54] Voice 9: That carries unanimously.

[3:39:57] Trustee Patrick (probable): Then I move that Salt Spring Island Local Trust Committee request staff

[3:40:00] Trustee Patrick (probable): to proceed with public notification for application pl r z20240251 as per section 467 of the local

[3:40:11] Trustee Patrick (probable): government act

[3:40:12] Voice 10: moved like the second sir second it uh any further discussion not seeing any i'll

[3:40:23] Voice 10: call the

[3:40:24] Voice 9: question all those in favor and that carries unanimously as well do

[3:40:30] Trustee Patrick (probable): we need a motion

[3:40:36] Trustee Patrick (probable): I guess we can't schedule a special meeting to have a date. So if if these bylaws were prepared early so that the process along. Yeah, I

[3:40:49] Voice 9: think when I, I did discuss that earlier, the schedule for putting up notice, which is egregiously difficult at this point in time, if we're not going to make a dispute.

[3:41:02] um however uh regardless uh starting putting that notice out early even you know on january 6th uh

[3:41:11] we're getting to about january the week

[3:41:14] Voice 9: of january 20th is what we talked about

[3:41:16] Voice 9: there's a possibility so um i would suggest that we check in um and if somebody wanted to make a

[3:41:30] Voice 9: resolution to hold a special meeting for new year by by

[3:41:36] get us to january 22nd um not confident that we have an rrp to the ec to get it to get us back

[3:41:51] through by by february but um a

[3:41:57] Trustee Patrick (probable): lot of miracles i'm i'm forgiving it a good old college try

[3:42:04] Trustee Patrick (probable): yeah

[3:42:07] Voice 9: we could we can work with we can work on it internally and come up with a requested date

[3:42:13] Voice 9: likely an electronic to address that so could

[3:42:17] Trustee Patrick (probable): we not prepare an executive report

[3:42:23] Trustee Patrick (probable): or you know we assume you know at least parking get a parking spot on their agenda package and so

[3:42:29] Trustee Patrick (probable): forth yeah we

[3:42:30] Voice 9: do try to structure them ahead of time um no i

[3:42:36] Trustee Patrick (probable): understand that just just in the

[3:42:38] Trustee Patrick (probable): event we can make it work pretty hope it works then at least we're on the agenda yeah all right

[3:42:49] Voice 9: give it a try okay so that's what they're actually required today okay well that brings us to the

[3:43:00] Voice 9: section 16 uh a number of our regular reports and uh to staff see if there's anything you

[3:43:09] Voice 9: want to highlight in this section okay okay and then to trustees anything on the policy

[3:43:30] Voice 9: extending resolutions list anything on the future projects report i'd

[3:43:37] Trustee Patrick (probable): almost like to make a motion to

[3:43:40] Trustee Patrick (probable): rephrase it but then we'll dream for another day

[3:43:43] Voice 11: okay and how about the active projects list

[3:43:46] Voice 11: page

[3:43:51] Voice 9: 174 okay application of the status report page 178 no

[3:44:09] Trustee Patrick (probable): i did talk to i'm sorry i don't

[3:44:12] Trustee Patrick (probable): remember the staff person's name that's the city view award-winning recipient staff person

[3:44:21] Trustee Patrick (probable): well reporting and just under being a trustee i don't know how to use the system we never were

[3:44:29] Trustee Patrick (probable): really it was sort of a buried in announcement that when it arrived i've tried to use it

[3:44:36] Trustee Patrick (probable): it'd be nice to have someone demonstrate to us how to do it how to use it what's there what's

[3:44:42] Trustee Patrick (probable): not there you know to have a little show and tell of how to use the system because

[3:44:49] Trustee Patrick (probable): it's not intuitive to me we

[3:44:52] Voice 9: uh all of the planning team assistants can probably

[3:44:54] Voice 9: We sympathize with that sentiment.

[3:44:57] Voice 9: They are doing, I don't know what else you thought of the assistance,

[3:45:00] Voice 9: spending a lot of time on the phone helping applicants get those applications in.

[3:45:05] Voice 9: In some cases, we're receiving them by paper still,

[3:45:08] Voice 9: and quite often we are receiving them by paper still

[3:45:10] Voice 9: and entering them manually to help support applicants.

[3:45:14] Voice 9: So we're doing a lot to support them,

[3:45:17] Voice 9: and it is part of one of the things we're transitioning in right now.

[3:45:21] Voice 9: but overall it is providing us you know it is a good tool for you know searching out applications

[3:45:29] Voice 9: quickly and all that internally it's a good app good reporting tool so like myself what's the

[3:45:38] workload and that kind of thing so we're

[3:45:41] Voice 9: still working on some of the kinks around the application

[3:45:43] Voice 9: status as well so you'll see that in the open application report this is actually an early

[3:45:48] Voice 9: version of it also um so but those those statuses are being clarified because some of them

[3:45:55] some of them work for the broad

[3:45:57] Voice 9: you know flow tree of applications but they don't really tell

[3:46:02] Voice 5: everyday

[3:46:02] Voice 9: people what what this means so um that's a process well i

[3:46:07] Trustee Patrick (probable): mean like the old reports at least

[3:46:10] Trustee Patrick (probable): had kind of where you last touch pointed with it we had some information so now it's like i feel

[3:46:16] Trustee Patrick (probable): i know nothing and i asked when i first asked about like the development permits for baker beach

[3:46:21] Trustee Patrick (probable): stephan said go look on city view and i went on city

[3:46:25] Voice 17: view and i'm

[3:46:25] Trustee Patrick (probable): i still don't know anything

[3:46:27] Trustee Patrick (probable): so um yeah so i i

[3:46:31] Trustee Patrick (probable): think you know it'd be just nice to like know if all i'm seeing is what i

[3:46:37] Trustee Patrick (probable): can find or if i'm missing something from a trustee that we have access so i just think

[3:46:43] Trustee Patrick (probable): a little show and tell sure i have recommended she either plan a webinar or do something because i

[3:46:49] Trustee Patrick (probable): think all trusts all 26 trustees are probably in

[3:46:51] Trustee Patrick (probable): the same so

[3:46:52] Voice 9: yeah you got all right um i'm not sure

[3:46:57] how to do that uh i mean you can make a resolution i i could have i can i mean i i certainly you know

[3:47:03] for trustees for

[3:47:04] Voice 9: the public as well um i think our our staff would be willing to help you with that

[3:47:11] Voice 9: well i think

[3:47:12] Voice 9: it'd be nice to have a web at some time just a show as a webinar

[3:47:15] Voice 9: could be in public yeah yeah we

[3:47:21] Trustee Patrick (probable): only have we have the same information that's available to us

[3:47:23] Trustee Patrick (probable): as a member of public does then could be one important webinar unless we get special

[3:47:29] Voice 9: uh yeah

[3:47:30] Trustee Patrick (probable): we don't have

[3:47:31] Voice 9: any special access not to make it all in public yeah yeah yeah i i would

[3:47:36] Voice 9: suggest that we request staff provide a webinar and we will look into what we could do um and

[3:47:43] respond

[3:47:44] Voice 9: either with a webinar she seemed

[3:47:48] Trustee Patrick (probable): keen i can't remember her name what's her name

[3:47:50] Trustee Patrick (probable): emily thank you

[3:47:52] Trustee Patrick (probable): i'm really bad at things so you want me to wing a motion then yeah

[3:47:58] Trustee Patrick (probable): all right why not and who would we make it to the executive committee

[3:48:04] Voice 10: roger just requested staff provided a request of staff and staff will take it where it's got to go

[3:48:09] Trustee Patrick (probable): i move that the salt spring island local trust committee requests staff to arrange a

[3:48:17] Trustee Patrick (probable): webinar um for i'd say trustees and the public on the uh city view um features application

[3:48:31] Trustee Patrick (probable): application features, yeah, I don't know.

[3:48:33] Voice 9: Yeah, sure, city view features, or public

[3:48:38] Trustee Patrick (probable): access, public access, yeah, sure, city view

[3:48:41] Trustee Patrick (probable): program, city view program, software, software, whatever it is.

[3:48:47] Voice 9: That's why we have no guest folder periods in our app file.

[3:48:53] Voice 7: I know, I

[3:48:55] Voice 11: don't like it.

[3:48:58] Voice 11: Okay, happy to be there, you got it?

[3:49:00] Voice 3: I get this, I'll turn it on the press committee request staff to arrange a webinar for trustees

[3:49:04] Voice 3: and the public on the city view program adequate

[3:49:09] Voice 10: hey uh i'll second the motion and any further

[3:49:15] Voice 10: discussion i'm seeing any i'll call the question all those

[3:49:21] Voice 11: in favor and that carries unanimously

[3:49:26] Voice 11: okay we're getting close here anything on the expense report today or the island stress

[3:49:33] Voice 11: trust conservancy board report.

[3:49:36] Voice 11: Then our next meeting, regular meeting is scheduled

[3:49:39] Voice 11: for 9.30 on February 13th, right here at Maiden Hall.

[3:49:45] Voice 11: And I'll call for adjournment.

[3:49:48] Voice 11: Thanks everybody.

[3:49:49] Voice 11: We're adjourned.

Salt Spring Island Local Trust Committee Minutes ADOPTED 1 
December 12, 2024 
  
 
Salt Spring Island Local Trust Committee 
Minutes of Regular Meeting 
 
 
Date: Thursday, December 12, 2024 
  
Location: Meaden Hall 
120 Blain Road, Salt Spring Island and Electronic Meeting (Zoom)  
 
Members Present: 
 
 
Timothy Peterson, Chair 
Jamie Harris, Local Trustee (Zoom) 
Laura Patrick, Local Trustee   
 
Staff Present: 
 
Chris Hutton, Regional Planning Manager (RPM) 
Warren Dingman, Bylaw Enforcement and Compliance Manager (Zoom) 
Bruce Belcher, Planner 1 (Zoom) 
Oluwashogo Garuba, Planner 1 
Rob Pingle, Legislative Clerk 
Sarah Shugar, Recorder 
 
Others Present: Gary  Holman,  Capital  Regional  District  (CRD)  Salt  Spring  Island  Electoral 
Area Director 
Earl   Rook, Capital   Regional   District   (CRD)   Salt   Spring   Island Local 
Community Commission (LCC) Chair 
There were approximately 24 members of the public in attendance 
 
 
1. CALL TO ORDER 
 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
 
Chair Peterson called the meeting to order at 9:30 a.m. 
 
 SS-2024-131 
 It was MOVED and SECONDED, 
 That the Salt Spring Island Local Trust  Committee waive Salt Spring Island Local Trust Committee 
Bylaw No. 529 section 44 “an individual member of the Local Trust Committee may not participate 
by  means  of  electronic  or  other  communication  facilities  in  two  consecutive  regular  Local  Trust 
Committee meetings that are held in person” to allow Trustee Harris to attend and participate in 
the December 12, 2024 SSI LTC regular in person meeting. 
CARRIED 
 
 Chair Peterson introduced Trustees and staff and acknowledged that the meeting was held on the 
territory of the Coast Salish First Nations. Chair Peterson read a statement regarding First Nations 
reconciliation. 
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 2 
December 12, 2024 
  
2. APPROVAL OF AGENDA 
 
The following item was presented for inclusion in the agenda: 
Item 15.2 Lady Minto Hospital Foundation Request 
 
 By general consent, the agenda was adopted as amended. 
 
3. TOWN HALL AND QUESTIONS 
 
A  member  of  the  public spoke on behalf of  Positively  Forward  regarding  the  need  for  affordable 
housing  and  water  connections  for  affordable  housing. The  speaker  noted North  Salt  Spring 
Waterworks  District  has  advised  there  may  be  opportunity  for  new  water  connections  although 
new  water  connections cannot  be  prioritized for  affordable  housing.  The  member  of  the  public 
asked the LTC to request a staff report regarding whether the LTC has the authority to require that 
the  new  water  connections  be  prioritized  for  affordable  housing. Trustee  Patrick referred  the 
speaker to a motion in the Follow Up Action List on page 9 of the agenda package that was moved 
in September 2024 regarding the topic. 
 
A member of the public submitted a Request for Information application to Legislative Clerk Pingle. 
The member of the public reported they received a letter from Young Anderson law office stating 
that Jamie Halan-Harris and the Salty Dog Retreat has until January 7, 2025 to comply with bylaw 
enforcement  violations.  The  speaker  reported  a  Development  Variance  Permit  application is in 
process  and  requested  that  the  deadline  be  extended. RPM  Hutton advised  this  topic  is  not 
appropriate for the Town Hall portion of the meeting as it is a bylaw enforcement issue. 
 
A  member  of  the  public spoke  on  behalf  of  We the  Friends of  Baker  Beach regarding the Baker 
Beach  Area  Proposal, read  a  statement  regarding  the  importance  of  estuary  ecosystems and 
submitted a document entitled “Baker Beach Erosion Control Dec 12, 2024”. The speaker requested 
the LTC to wait for further information. Chair Peterson reported the LTC requested staff to forward 
all correspondence regarding the Baker Beach Area Proposal to the Province at the November 18, 
2024 meeting. 
 
Trustee Harris joined the meeting at 9:56 a.m. 
 
A member of the public asked what role the public and the LTC has in protecting Baker Road Beach 
and asked the LTC to advocate for a more reasoned and careful approach to the issue. 
 
A Trustee asked staff to provide a brief update regarding the Baker Beach Area Proposal. 
 
RPM Hutton reported the Baker Beach Crown Lease application is in process. Staff have additional 
questions  based  on  the  initial  report and  it  is  important  to  note  that  the  Development  Permit 
application  is  in  process.  If  the  application  meets  the  Islands  Trust  guidelines,  staff  will  consider 
whether it will be approved and if the application does not meet the guidelines it may be rejected 
or forwarded to the LTC for consideration. There is a separate crown lease application and crown 
land is waiting for the Development Permit process to be complete before Crown Lands will make 
a decision. 
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 3 
December 12, 2024 
  
A member of the public advised that there have been continuous changes to the Baker Beach Road 
application  and  asked how  often  an  applicant  can  make  changes  to  an  application. RPM  Hutton 
advised staff work  with  applicants  to  make  sure  applications  meet  the  minimum  standards  and 
applications may go through iterations as part of the application process.  
 
4.  DELEGATIONS  
 
 4.1 Julian Clark, Chair - Lady Minto Hospital Foundation - Regarding affordable healthcare 
worker housing project at 101 Bittancourt Road  
 
  Delegation  Julian  Clark made a presentation entitled “Affordable  Housing  for  Healthcare 
Workers on behalf of the Lady Minto Hospital Foundation and requested the LTC to support 
rezoning the Seabreeze property from Commercial to multi-family dwellings and requested 
the LTC to expedite the application to be complete by the end of March 2025.  
 
5. TRUSTEE REPORTS 
 
Trustee Patrick presented the following report: 
 Attended the Salt Spring Foundation 40 years of giving anniversary celebration. 
 Regional  Parks  continues  to  plan  the Salish  Sea  Network  Trail sections  that  will  connect 
Fulford to Vesuvius. 
 Attended a joint LTC and CRD Local Community Commission (LCC) meeting and Trustee Patrick 
is looking forward to working together on the Short Term Vacation Rentals (STVR) issue in the 
new year. 
 Met with LCC Chair Earl Rook to prepare for the joint LTC and CRD LCC meeting. 
 Attended a Complete   Communities information  meeting  on  November  24,  2024 and 
encouraged staff to continue to engage equitably with the community and provide updates 
to the community regarding the OCP/LUB update project. Trustee Patrick advised there is an 
article on the Salt Spring Exchange that misrepresents the OCP/LUB update project. 
 Attended  a  meeting  with  Penelakut  council  member  Kurt  Irwin  and  acknowledged  the 
community  support  of  the  Support  the  Penelakut  Tribe  in  their  Food  Emergency  to help 
Penelakut people recover from the recent power outage. 
 Trustee Patrick, RPM Hutton and Bryan Young from Transitions Salt Spring are representing 
Salt  Spring  Island  in  a  pilot  program  called  CONEXT,  a  program  designed  to  support 
communities through the next steps in their climate preparedness. 
 Attended a Southern Gulf Island Forum meeting with MP Elizabeth May. 
 A Trust Council project to convene round tables and technical working groups on tiny homes 
on  wheels  has  progressed  rapidly.  A  steering  committee  has  been  convened and  electoral 
area directors from four regional districts have stepped forward to be on the committee. This 
project will explore overcoming the barriers to legal occupancy and the associated siting and 
use regulations.  
 Attended a BC Ferries meeting regarding disbanding Ferry Advisory Committees; 
 Participated in a session of the BC Chapter of Climate Caucus and noted the  two BC Green 
Party MLA’s represent nearly 75% of the population in the Islands Trust Area and have more 
coastline than any other MLA. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 4 
December 12, 2024 
  
 Attended  Trust  Council  in  Victoria  last  week and  noted Trust Council’s support  for  staff  to 
apply  for  a  watershed  security  grant,  which  includes  doing  more  work on  watershed 
governance, an issue of great importance here on Salt Spring Island. 
 The CAO Hiring committee has welcomed new CAO Rueben Bronee to the Islands Trust. 
 Attended a webinar on the Simon Fraser University Lasqueti Archeology Project. The project 
has promoted community interest in learning about the occupancy and activity of indigenous 
peoples on the island for 1000’s of years. A project like this here on Salt Spring Island would 
be a great idea. 
 
6. CHAIR'S REPORT  
 
Chair  Peterson reported  he  has  been  attending  Transport  Canada’s Pacific  Region  Oceans 
Protection Plan Dialogue Forum meetings since October 2024 and they will continue to March 2025. 
Chair  Peterson reported  he  attended Trust  Council on December 3 to  5,  2024  and  noted  the 
following highlights: 
 Preliminary review of the draft 2025 budget. 
 San Juan County Council Chair Jane Fuller met with Trust Council on areas of mutual interest. 
 It was the first Trust Council for new CAO Rueben Bronee. 
 Approved the  2025 Trust Council meeting schedule and agreed to meet  as a Committee  of 
the Whole more often to advance the work on the Policy Statement review, 2020 Governance 
Report review and Code of Conduct review. 
 
7. CRD DIRECTOR’S REPORT   
 
CRD SSI Local Community Commission (LCC) Chair Earl Rook presented the following report: 
 The LCC is in the process of finalizing a short-term use agreement with the Chuan Society for 
a warming centre at the former Phoenix School building. 
 An LCC  Town  Hall  meeting  will  be  held  on  January 9,  2024 to  discuss  the  provisional  2025 
budget and encouraged public input prior to January 30, 2025. 
 The  LCC continues  to  develop  an  integrated  strategy  for  housing  with  the  LTC  and  other 
partners. 
 The  LCC  will  host  a  roundtable  meeting  regarding  Short  Term  Vacation  Rentals  (STVRs)  on 
January 16, 2025. 
 The LCC is making progress on a liquid waste treatment pilot project. 
 The LCC is working with staff on a CRD Bylaw review and noted the focus will be agriculture 
and procedural bylaws. 
 The LCC continues to work on the topic of live a board vessels in Ganges Harbour and harbour 
management issues. 
 
CRD Director Holman asked for clarification regarding a harbour management question. A Trustee 
advised that the CRD “What  we  heard summary  report - April  30,  2024  regional  workshop: 
Collaborative action to resolve boat-related issues in the Capital Region” report was not received 
by the LTC.  
CRD Director Holman presented the following report: 
 CRD staff will provide a report on options for Harbour Management to the LCC at the January 
2025 meeting. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 5 
December 12, 2024 
  
 CRD  building  inspection  has  advised  there are no  building  code  concerns regarding  the 
application  for  a boarding  house  at  129  Dean  Road. Director  Holman  acknowledged  the 
efforts  of the  Lighthouse  Society  for  going  through  the  application  process.  RPM  Hutton 
advised  CRD  and  Islands  Trust  staff  have  worked  together  on  the  application  and  the 
application is on the agenda later today. 
 Expressed   support   for   the Lady   Minto   Hospital   Foundation’s Affordable   Housing   for 
Healthcare  Workers project  at  the  Seabreeze  property. The  CRD  Board  approved  including 
the  Seabreeze  property  in  the  Ganges  Sewer  area  although  the  cost  estimate  that  was 
provided to extend the sewer up the hill was cost prohibitive. 
 The CRD Fulford Water District asked the Vortex  project applicant  to work with the Islands 
Trust to assess the existing development potential in the Fulford Water District Area following 
the results of the Westin Lake Sustainability Study that indicated there may be water supply 
constraints. 
 Asked  whether  CRD  staff  are  involved  in  the  Steering  Committee  regarding  tiny  homes. 
Trustee Patrick reported they will be in communication and are allowing time for the new CRD 
Chief Building Inspector to be involved. 
 The  LCC  approved  a  grant  in  aid  to  help  support  the  Chuan  Society  to  operate  a  warming 
centre at the former Phoenix School building. 
 There  is  a fully  funded  year-round  shelter  at Salt  Spring Community  Services,  additional 
funding for ten spaces during emergency conditions and a supported Housing project being 
built on Drake Road. 
 The CRD 2025/26 budget includes $300,000 per year for detailed design of the Salish Sea Trail 
Network project and there is a plan to set aside 4 million dollars for construction of the Salish 
Sea Trail. 
 The CRD Rural Housing Program includes funding for a program coordinator, suite incentives 
and pre-development funding. 
 CRD  Board  approved  reallocation  of a  portion  of  the CRD  Director  salary  to  the  LCC 
Commissioners that represents  the  significant  shift  in  responsibilities  between  the  CRD 
Director and LCC Commissioners. 
 
8. PREVIOUS MEETINGS 
 
8.1  Draft Minutes of the Salt Spring Island Local Trust Committee  
 
8.1.1 Draft Minutes of the November 14, 2024 SSI LTC Regular Meeting - For Adoption  
 
By general consent, the minutes of November 14, 2024, Salt Spring Island Local Trust 
Committee Regular meeting were adopted. 
 
8.1.2 Draft Minutes of the November 19, 2024 SSI LTC Special Meeting - For Adoption  
 
  The following items were presented for consideration: 
 Item 4 - Remove “Funding programs are underway and will continue to be worked 
on; and” replace “Supplemental data timeline was not specifically discussed.” with 
“It was noted the Supplemental data timeline is not aligned with the Housing 
Needs Assessment schedule” 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 6 
December 12, 2024 
  
 Item 5a - Replace “Discussion on this topic did not occur.” with “it was discussed 
that a data sharing agreement is underway”. 
 Item 6a - Replace “Local Community Commission had discussion with Salt Spring 
Waterworks  and the Capital Regional District  and determined that specific users 
are  not  prioritized  over other  users  when  approving  a  building  permit  and  said 
agencies work with the development plans that are submitted and issue a permit 
consistent with  availability  of connections;” with “Local Community Commission 
held a meeting with NSSWD, the CRD, the Islands Trust and Salt Spring Island Fire 
Department and determined that specific users are not prioritized over other users 
when approving a building permit and said agencies work with the development 
plans  that  are  submitted  and  issue  a  permit  consistent  with  availability  of 
connections.” 
  
By general consent, the minutes of November 19, 2024, Salt Spring Island Local Trust 
Committee Special meeting were adopted as amended. 
 
8.2     Resolutions Without Meeting Report- None 
 
8.3 Draft Minutes of the Advisory Planning Commissions - None 
 
9. CORRESPONDENCE 
 
9.1 D.  Taylor  to  LTC - August  30,  2024 - Regarding  Letter  of  Agreement  between  the  Islands 
Trust Council and Ministry of Transportation and Infrastructure - For Consideration 
 
SS-2024-132 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee request staff to follow up with the sender 
of correspondence Item 9.1. (Taylor to LTC - August 30, 2024 - Regarding Letter of Agreement 
between  the  Islands  Trust  Council  and  Ministry  of  Transportation  and  Infrastructure and 
report). 
CARRIED 
  
9.2 C. Young to LTC - November 13, 2024 - Regarding Baker Road Beach - For Information  
  
  The correspondence was received. 
 
9.3 D. Denning to LTC - November 13, 2024 - Regarding Baker Road Beach - For Information  
 
  The correspondence was received. 
 
9.4 D. Thompson to LTC - November 13, 2024 - Regarding Baker Road Beach - For Information 
 
  The correspondence was received. 
 
9.5 K. Maser to LTC - November 13, 2024 - Regarding Baker Road Beach - For Information 
 
  The correspondence was received. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 7 
December 12, 2024 
  
9.6 D. Magnusson to LTC - November 15, 2024 - Regarding Baker Road Beach - For Information 
 
  The correspondence was received.  
 
9.7 P.  Lloyd-Jones  to  LTC - November  27,  2004 - Regarding  Bed  and  Breakfast  Bylaw 
Enforcement - For Information 
 
  The correspondence was received. 
 
9.8 D. Thompson to LTC - November 29, 2024 - Regarding Baker Road Beach - For Information 
 
  The correspondence was received. 
 
9.9 G. Cherneff to LTC - December 3, 2024 - Regarding Baker Road Beach - For Information  
 
  The correspondence was received. 
 
SS-2024-133 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee direct staff to continue to forward public 
correspondence received regarding the Baker Beach Area Crown Lease Application 1415573 
as additional information to the Province. 
 
 
   
   
 
 
 
 
 
 
 
 
 
  
 
  
 
 
10.   
 
       
   
   
 
CARRIED
9.10 North  Salt  Spring  Waterworks  District  to  LTC - December  5,  2024 - Regarding  Letter  of
support for Canada Housing Infrastructure Fund application
North Salt Spring Waterworks District Manager Mark Boysen reported the Canada Housing
Infrastructure  Fund
 application deadline  is March 31,  2024  and  NSSWD  is  ready  to  submit
the application.
SS-2024-134
It was MOVED and SECONDED
That  the  Salt  Spring  Island  Local  Trust  Committee provide  a  letter  of  support  for  the
correspondence in agenda item 9.10 (December 5, 2024 letter from NSSWD to the LTC) North
Salt Spring Waterworks District’s application to the Canada Housing Infrastructure Fund for
funding  to  support  two  phases  of  their  Water  Resiliency Strategy  which  will  help  address
housing challenges and climate change resiliency on Salt Spring Island.
CARRIED
BUSINESS ARISING FROM MINUTES
10.1 Follow-Up Action List - Report dated November 2024
The report was received.
A  Trustee  expressed  support  for  public  communications  on  the  OCP-LUB  project  update 
and  process  and  asked  for  clarification  regarding the  timeline  for  the Advisory  Planning

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 8 
December 12, 2024 
  
Commission (APC) for  the  OCP-LUB  Update  Project. RPM  Hutton  reported  the Request  for 
Proposals is expected to be open in early January 2025 and the call for APC members will be 
early January 2025 as well.  Staff will work with the Islands Trust communications specialist 
to develop a Frequently Asked Questions or article on the OCP-LUB update project. A Trustee 
advised that the CRD “What we heard summary report - April 30, 2024 regional workshop: 
Collaborative  action  to  resolve boat-related issues  in  the  Capital  Region” report was not 
received by the LTC. 
 
  SS-2024-135 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee send a letter from the LTC Chair to the CRD 
Board indicating that the SSI LTC supports, in principle, the proposed approach presented in 
the “What we heard summary report - April 30, 2024 regional workshop: Collaborative action 
to resolve boat-related issues in the Capital Region.” 
CARRIED 
 
A  Trustee  asked  for  the  timeline  regarding  a  staff  report  for  the Short-Term  Rental 
Accommodations Act and noted the intent was for Salt Spring Island to have the option to 
“opt into” the legislation in the future. RPM Hutton reported a staff report will be prepared 
for a future meeting. 
 
10.2     Bylaw Enforcement – Staff Report 
 
BCEM Dingman presented a staff report regarding Compliance and Enforcement Update for 
the Salt Spring Island Local Trust Area.  
 
In discussion the following items were noted: 
 A Trustee noted there is ambiguity regarding what is and what is not being enforced and 
there may be an opportunity to clarify the intent of the LTC standing resolution regarding 
“do not enforce”. BCEM Dingman reported the CRD has jurisdiction regarding buildings 
being built  without  building permits. A Trustee  expressed support  to not  proceed with 
bylaw enforcement on housing that was built without permits. 
 A Trustee noted a high volume of debris washed onto Ganges Harbour shores following 
the recent windstorm. BCEM Dingman reported Transport Canada has regular patrols in 
Ganges Harbour to move derelict boats and unpermitted structures. 
 
10.3     Rainbow Road Housing Agreement Repeal Bylaw – Staff Report 
 
Planner Buchan presented a staff report regarding repeal of Housing Agreement Bylaw No. 
447, 2010 which pertains to the property at 584 Rainbow Road (PID: 015-854-698). 
 
SS-2024-136 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee has reviewed the Directives Only Policies 
and determined that Bylaw No. 540 is not contrary to or at variance with the Islands Trust 
Policy Statement (584 Rainbow Road). 
CARRIED 
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 9 
December 12, 2024 
  
 
  SS-2024-137 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee Housing Agreement Repeal Bylaw No. 540 
cited as “Salt Spring Island Local Trust Committee Bylaw No. 540” be read a Third time (584 
Rainbow Road). 
CARRIED 
 
  SS-2024-138 
It was MOVED and SECONDED, 
That Salt Spring Island Local Trust Committee Bylaw No. 540, cited as “Salt Spring Island Local 
Trust Committee Bylaw No. 540” be forwarded to the Secretary of the Islands Trust for 
approval by the Executive Committee (584 Rainbow Road). 
CARRIED 
 
11.  COMMUNITY INFORMATION MEETING – None 
 
12. PUBLIC HEARING – None  
 
The meeting recessed at 11:35 a.m. for a lunch break and reconvened at 12:03 p.m. 
 
13. APPLICATIONS AND REFERRALS 
 
 13.1  PLDVP20240174 - J. Mishrigi - 237 Isabella Point Road, SSI - Staff Report  
 
Planner Panahifar presented  a  staff  report to allow  an  increase  in  allowable  number  of 
storeys from two to three and raise the maximum height for structures from 7.6 m to 8.7 m. 
 
Applicant J. Mishrigi spoke to the application. 
 
SS-2024-139 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee approve issuance of Development Variance 
Permit PLDVP20240174 (237 Isabella Point Road). 
CARRIED 
 
 13.2  PLTUP20240164 - M. Kriger - 129 Dean Road, SSI    
 
Planner Garuba presented a staff report regarding a Temporary Use Permit application for a 
boarding house at 129 Dean Road. 
 
Applicant L. Fox spoke to the application. 
 
A Trustee  acknowledged the  Look  Out Society for the upgrades  to the property and noted 
the  TUP  would  give  the owner  and  the  neighbourhood  a  trial  period  for  the proposed  use 
without  permanent  rezoning.  There  was  a  question  regarding  whether  the  TUP  could  be 
issued  for  a  period  of  three  years.  RPM  Hutton  reported  the  TUP  notice  was  posted  for  a 
period of three years and the TUP could be issued for a three-year term. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 10 
December 12, 2024 
  
 
  SS-2024-140 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee approve issuance of Temporary Use 
Permit PLTUP20240164 (129 Dean Road) for a period of three (3) years. 
CARRIED 
 
14. LOCAL TRUST COMMITTEE PROJECTS - None 
 
15.  NEW BUSINESS  
 
 15.1 Work Program Update Staff Report 
 
  RPM Hutton presented a staff report regarding a review of supporting policies that support 
management and presentation of the Work Program. 
 
  In discussion the following items were noted: 
 A Trustee noted the future projects list is a used as a parking lot for items that are to be 
considered in the future and may be better categorized as “funded projects/unfunded 
projects”.  
 A Trustee noted more resources are needed on Salt Spring Island and Trustees need to 
advocate for more resources. 
 A  Trustee  noted  the  federated  model  of  governance  is  not  working  and  expressed 
support for Trust Council’s request for the Province to review the Islands Trust Act. 
 A  Trustee  noted  the  CRD  Burgoyne  Bay waste  transfer  station  and  the Burgoyne Bay 
composting facility do not have appropriate zoning.  RPM Hutton advised the composting 
facility is within the Agricultural Land Reserve and the composting activity falls within the 
Right to Farm regulations; 
 The commercial truck parking spaces issue was not  resolved in the Industrial Land Use 
review.  RPM  Hutton  advised  the  LTC  could consider “contractor’s use of vehicles” on 
rural properties and this could be considered in the LUB update project. 
 
SS-2024-141 
It was MOVED and SECONDED, 
That  the  Salt  Spring Island Local  Trust  Committee  forward  the  staff  report  in  agenda  item 
15.1 of  the  December 12, 2024  meeting  to  the  Executive  Committee  and  request  Trust 
Council to prioritize a review of the delivery of current and long-term planning services and 
identify opportunities  to  improve  current  planning  cost  recovery,  increase  staff  resources 
dedicated to long term planning and improve alignment of long term planning staff resources 
with highest need. 
CARRIED 
 
 15.2 Lady Minto Hospital Foundation Request 
 
RPM  Hutton  advised  staff  have prepared a  preliminary  staff  report regarding rezoning 
application PLRZ20240251 for 101 Bittancourt Road. 
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 11 
December 12, 2024 
  
  In discussion the following items were noted: 
 A  Trustee noted  the  risk  is  low  for the  housing  to  be  sold  or  used  for  non-workforce 
housing. 
 A Trustee noted there is a sign that has notified the community regarding the intention 
is to use the property for healthcare workforce housing. 
 A Trustee noted the LTC needs to act quickly to support the project as there is risk to the 
community if healthcare workforce housing cannot be fulfilled. 
 
The meeting recessed at 12:58 p.m. for a break and reconvened at 1:11 p.m. 
 
SS-2024-142 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local Trust  Committee  request  staff  to  prioritize  application 
PLRZ20240251 (101 Bittancourt Road.) 
CARRIED 
 
SS-2024-143 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee  direct  staff  to  prepare  a  draft  bylaw  to 
amend the Salt Spring Island Land Use Bylaw No. 355, 1999, to rezone Lot A, Section 19, Range 
4 East, North Salt Spring Island, Cowichan District, Plan 2947, Except Part In Plan 42952, from 
Commercial Accommodation 2 (a) – CA2(a) to Residential 1 (R1) (101 Bittancourt Road.) 
CARRIED 
 
SS-2024-144 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee  request  staff  to  proceed  with  public 
notification for application PLRZ20240251 as per section 467 of the Local Government Act. 
(101 Bittancourt Road.) 
CARRIED 
 
16. REPORTS 
 
 16.1  Policy and Standing Resolutions List - For Information  
 
  Received for information. 
 
 16.2  Future Projects Report dated December 2024  
 
  Received for information. 
 
 16.3  Active Projects List dated December 2024 
 
  Received for information. 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 12 
December 12, 2024 
  
 16.4  Applications with Status Report dated December 2024 
 
SS-2024-145 
  It was MOVED and SECONDED, 
That  the  Salt  Spring  Island Local  Trust  Committee request  staff  to  arrange  a  webinar  for 
Trustees and the public on the City view program. 
CARRIED 
  
  Received for information. 
 
 16.5  Expense Reports dated October 2024 
 
  Received for information. 
 
 16.6  Islands Trust Conservancy Board Report dated November 2024 
 
  Received for information. 
 
17. CLOSED MEETING - None 
 
18. UPCOMING MEETINGS 
 
The next regular meeting of the Salt Spring Island Local Trust Committee is scheduled on February 
13, 2025 at 9:30 p.m. at the Salt Spring Legion, Meaden Hall, 120 Blain Road. Please see the meeting 
calendar  on the  Islands  Trust website  at www.islandstrust.bc.ca for current meeting  information 
and location.  
 
19. ADJOURNMENT 
 
By general consent the meeting adjourned 1:22 p.m. 
 
 
 
 
_________________________ 
Timothy Peterson, Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Sarah Shugar, Recorder