Islands Trust Council regular meeting, January 13, 2025

[0:00:00] Trustee Luckham: That seems like a lot. If we could finish earlier, that would help me meet some other obligations today at 1040, in fact, which include a ferry.

[0:00:12] Trustee Luckham: And so let's just keep that in mind. But if we need to go longer, then that's the case.

[0:00:19] Trustee Luckham: In terms of attendance, I see Nick has joined us.

[0:00:23] Trustee Luckham: I've asked him to join us today to provide us an update on the position profile, or not the position profile, on the probation, on the long-term CAO evaluation process.

[0:00:37] Trustee Luckham: That would be helpful.

[0:00:40] Trustee Luckham: I've also asked the CAO, Rumi Broni, to join us today as well, as I think his input may be helpful on the position profile.

[0:00:50] Trustee Luckham: profile and um and of course we can go into there we don't have a we have an agenda and we have an

[0:00:57] Trustee Luckham: opportunity to go in camera we may or may not necessarily need to go into camera if we're not

[0:01:02] Trustee Luckham: talking about individuals um but obviously on this topic of uh individual review and stuff we

[0:01:10] Trustee Luckham: have gone into camera in the past um in order to allow a sufficient conversation so just want to

[0:01:17] Trustee Luckham: to say that um that that's what my expectation here is today and uh we can uh ebb and flow as

[0:01:27] Trustee Luckham: necessary and go in camera and have it excluded in camera if necessary as well so is that

[0:01:33] Trustee Luckham: satisfactory to everybody in terms of overall approach sure no objections okay then that's

[0:01:41] Trustee Luckham: great i also want to acknowledge and thank uh judy getty and christina evans for the work that

[0:01:46] Trustee Luckham: they've uh put into this to get us here today so i'm going to call the meeting to order then

[0:01:52] Trustee Luckham: um and absolutely acknowledge every day that i live and breathe in coast salish territory that

[0:01:58] Trustee Luckham: indeed that is the very place that i live and breathe and i'm honored and grateful for that

[0:02:03] Trustee Luckham: opportunity to work at the islands trust and live and work in coast salish territory here

[0:02:08] Trustee Luckham: on Thetis Island and Laiac and the Penelakut Territory. And that said, I'll just have a

[0:02:17] Trustee Luckham: quick introduction. If you want to make an opening remark, please do. I'm going to go by my screen

[0:02:22] Trustee Luckham: here. Trustee Evans.

[0:02:26] Voice 9: Trustee Evans, elected on Stair South Panda, home of many Coast Salish

[0:02:31] Voice 9: Nations.

[0:02:32] Trustee Luckham: Trustee Patrick.

[0:02:36] Trustee Patrick: Laura Patrick, Salt Spring Island, territories of many Coast Salish

[0:02:41] Trustee Patrick: Nations. Trustee Getty?

[0:02:44] Voice 11: I'm elected on Bowen Island. I'm a municipal councillor and

[0:02:49] Voice 11: trustee on traditional Squamish territory.

[0:02:53] Trustee Luckham: And Trustee Peterson? Good

[0:02:59] Voice 6: morning from Huete, Laskete Island in the territories of many Coast Salish peoples

[0:03:04] Voice 6: and the treaty territory of the Tla'aman Nation. And Trustee Elliot?

[0:03:10] Voice 10: Hello, good

[0:03:11] Voice 10: Good morning here on Gabriola Island in Snunemuk First Nation Territory.

[0:03:16] Voice 10: Trustee Maude.

[0:03:17] Voice 11: Good morning.

[0:03:18] Voice 11: Elected on Main Island, traditional homeless Santa people.

[0:03:22] Trustee Luckham: That's great.

[0:03:23] Trustee Luckham: And so also joining us today are a staff contingent to support us in our work here and CAO Ruben Broney.

[0:03:30] Trustee Luckham: Good morning.

[0:03:31] Voice 5: Good morning from the territory of the Lekwungen speaking peoples.

[0:03:35] Trustee Luckham: And legislative services director David Mahler.

[0:03:39] Voice 2: Yes, good morning also from the Lugongan-speaking people's territory.

[0:03:44] Trustee Luckham: Right, and Laurie Foster, Executive Assistant.

[0:03:50] Trustee Luckham: Apologies for messing up your title, possibly,

[0:03:52] Trustee Luckham: but ever so grateful for all the work that you do for us, Laurie.

[0:03:56] Trustee Luckham: Thank you.

[0:03:59] Trustee Luckham: And Nick Lay joining us from Leaders today.

[0:04:02] Voice 1: Yeah, hi, everyone.

[0:04:03] Voice 1: Nick Lay, Senior Consultant with Leaders,

[0:04:05] Voice 1: coming to you from the unceded territory of Muscogee,

[0:04:08] Voice 1: Scarmish and Solar Tooth Nations. Very happy to be here. And I'll let

[0:04:12] Voice 1: Sherlock continue before I jump in.

[0:04:15] Trustee Luckham: Right. Okay. And so we'll get to

[0:04:21] Trustee Luckham: this at 6.1 there.

[0:04:24] Trustee Luckham: Consultants update for you. And so

[0:04:28] Trustee Luckham: I'm going to look to the agenda and ask if there's any new business

[0:04:32] Trustee Luckham: to add to the agenda. Otherwise, I would approve it by general consent. Any

[0:04:36] Trustee Luckham: Any new business?

[0:04:39] Trustee Luckham: Okay, not seeing any hands up.

[0:04:41] Trustee Luckham: So I'm going to adopt the agenda as presented by general consent.

[0:04:45] Trustee Luckham: Thank you very much.

[0:04:46] Trustee Luckham: We have minutes of the previous meeting here of December the 19th.

[0:04:50] Trustee Luckham: Are there any changes to those minutes?

[0:04:52] Trustee Luckham: Just raise your hands or shout out.

[0:04:55] Trustee Luckham: So it looks like we're content with those minutes.

[0:04:58] Trustee Luckham: So I'm going to adopt those minutes by general consent as presented.

[0:05:03] Trustee Luckham: And thank you very much.

[0:05:04] Trustee Luckham: So we have a follow-up action list here.

[0:05:10] Trustee Luckham: which, for the most part, indicates 100% complete on all of the items except item number three,

[0:05:17] Trustee Luckham: which is what we're working on here today. Are there any questions for anybody with respect to

[0:05:26] Trustee Luckham: a follow-up action list? I'm not seeing anything. I'm going to then receive that for information,

[0:05:34] Trustee Luckham: and thank you, staff, for preparing that for us. So we're going to move directly to business now,

[0:05:40] Trustee Luckham: And 6.1, Consultants Update.

[0:05:42] Trustee Luckham: That's from Leaders International.

[0:05:44] Trustee Luckham: And we have a verbal report from Nick.

[0:05:47] Trustee Luckham: Over to you.

[0:05:48] Voice 1: Yeah, good morning, everyone.

[0:05:49] Voice 1: Really good to see you again.

[0:05:51] Voice 1: And hope everyone had a restful break.

[0:05:54] Voice 1: And thank you very much for taking the time to complete the survey.

[0:05:58] Voice 1: I believe we received a total of 13 responses, which is great.

[0:06:03] Voice 1: I think it was seven from the committee and six from staff.

[0:06:07] Voice 1: staff. And just FYI, that survey, we're just going to leave it open. So if anyone else hasn't

[0:06:14] Voice 1: completed it or wishes to later, that's totally fine. But we have got a really good response.

[0:06:18] Voice 1: And we're just compiling the information. And we will forward that on to the committee

[0:06:24] Voice 1: in a PDF form, similar to the survey that you received previously when we did the initial

[0:06:31] Voice 1: consultations prior to the start of the CAO search. But essentially, I just wanted to provide

[0:06:36] Voice 1: a quick update. And the information that we received and the survey responses, they really

[0:06:41] Voice 1: follow the general information and direction that we discussed in our previous meeting,

[0:06:46] Voice 1: really highlighting the importance of a 360 evaluation of communication and really allowing

[0:06:55] Voice 1: the CAO, you know, or helping the CAO to do what they can to be a trusted member of, you know,

[0:07:00] Voice 1: of this organization, essentially. And the communication and relationship building was

[0:07:05] Voice 1: really the key element of that that came back in in the survey responses. So obviously some of that

[0:07:11] Voice 1: is going to be more of a high level element that carries on through the CAO's tenure and then some

[0:07:17] Voice 1: of that can be incorporated into the actual draft policy itself. So I'm going to be working on a

[0:07:22] Voice 1: draft policy during the next couple of weeks and then when we reconvene again I believe on February

[0:07:27] Voice 1: 3rd we'll have essentially a draft policy to put in front of you and I'll send that in advance so

[0:07:33] Voice 1: So you have it the week before and have time to have a look through it.

[0:07:36] Voice 1: And then we can actually have a fulsome discussion about it on the 3rd.

[0:07:40] Voice 1: But it looks like we have some really good information to work off here.

[0:07:43] Voice 1: Ruben and I had a really good conversation also last week via video where we kind of

[0:07:50] Voice 1: discussed the same sort of questions that I put through on the survey, but from the

[0:07:53] Voice 1: CAO's perspective and received some really helpful feedback from Ruben as well.

[0:07:58] Voice 1: And I'm glad that this is already more of a 360 process, essentially, before we even have the policy in place, because it's actually going to help to build that out, first of all, for the six-month piece, which is obviously, you know, something that will come and go, but really importantly for the long-term elements of this, you know, over the next five, 10, whatever it may be.

[0:08:18] Voice 1: And we want to create something that can be evolved, that can be addressed over time from the committee as it changes and as the CAO gets deeper into their tenure.

[0:08:29] Voice 1: So that's kind of the high level overview of where we are right now.

[0:08:33] Voice 1: This week, we'll send those survey pieces to you so that you just have them for a matter of record.

[0:08:40] Voice 1: But you'll see some of it reflected in the policy as well once we get to that stage.

[0:08:43] Voice 1: stage. But did anyone have any questions or anything else that they wanted to add at this

[0:08:48] Voice 1: stage before I go away and really start getting into the actual bones of the policy?

[0:08:53] Trustee Luckham: Any questions from anybody? Trustee Patrick?

[0:08:56] Trustee Patrick: Not really a question. It's more timing that

[0:08:59] Trustee Patrick: we finalize our budget in March. And whether we do a 360 or have some form of external support

[0:09:11] Trustee Patrick: in doing annual performance reviews that we should ensure that that's covered by in in the budget

[0:09:18] Trustee Patrick: so i think that we you know we don't need that today but probably in february 3rd we should be

[0:09:23] Trustee Patrick: talking about um that at some point um that we have budget to do what we might do in the next

[0:09:31] Trustee Patrick: year yeah

[0:09:34] Trustee Luckham: very good point trustee patrick thank you anybody else no um i have a couple of questions

[0:09:44] Trustee Luckham: And mostly I'm going to lean on David Marler here, actually, I think, because Nick is talking about essentially some in the long run here, some policy amendments and then indeed the budget item is also critical in that.

[0:10:00] Trustee Luckham: Matt. How is it that you would see this evolving in terms of a policy process to ensure it fits

[0:10:08] Trustee Luckham: into the framework of our existing policy? And obviously that policy, I'm assuming, or at least

[0:10:14] Trustee Luckham: I'm assuming that that policy would be necessarily confirmed or endorsed by Trust Council. So can

[0:10:20] Trustee Luckham: you make some remarks there just so we have that full understanding?

[0:10:24] Voice 2: Yeah. So, excuse me. For the

[0:10:26] Voice 2: policy work this committee like other committees will be making recommendations to trust council

[0:10:32] Voice 2: so what you can do at this stage is develop the policy as this committee sees it needs to be and

[0:10:39] Voice 2: then once you're satisfied with it we can do a request for a decision to trust council

[0:10:44] Voice 2: to adopt the policy as you've written it and we can in the rfd indicate some of the background

[0:10:50] Voice 2: around to explain why certain things are in the policy uh what you have so um yeah so just like

[0:10:56] Voice 2: any other committee uh draft the policies you see fit and then take it to trust council for them to

[0:11:01] Voice 2: adopt and once you get it anywhere close to finalization i can provide or work with nick on

[0:11:08] Voice 2: formatting it to fit the council policy um format right

[0:11:15] Trustee Luckham: and um i'll look for advice from the

[0:11:19] Trustee Luckham: the committee, more broadly, and even the CAO, if you want to remark on policy development

[0:11:24] Trustee Luckham: aspects. It would be great, I think, if that collaboration between Nick and yourself could

[0:11:29] Trustee Luckham: happen sooner than later, so that we actually end up with a finished product rather sooner than

[0:11:36] Trustee Luckham: later. Does that seem reasonable at this time? Anybody have any remarks there, pro or con or

[0:11:45] Trustee Luckham: otherwise? I'll just assume that that would be the case. David?

[0:11:51] Trustee Luckham: Judy, did you have a remark there?

[0:11:53] Trustee Luckham: I think I saw your hand.

[0:11:54] Trustee Luckham: No, just a thumbs up.

[0:11:55] Trustee Luckham: Okay, great.

[0:11:57] Voice 1: Yeah, Laurie did provide me with some templates

[0:12:00] Voice 1: in terms of actual formatting for your usual policies.

[0:12:03] Voice 1: Would you like me to put that,

[0:12:05] Voice 1: like, would you like the first draft

[0:12:07] Voice 1: to be in that format immediately?

[0:12:09] Voice 1: I can do that if, because it's, you know,

[0:12:10] Voice 1: it's not that much extra work.

[0:12:12] Voice 1: Well,

[0:12:12] Trustee Luckham: I think that would be ideal.

[0:12:14] Trustee Luckham: It would

[0:12:15] Trustee Luckham: save a lot of time.

[0:12:16] Trustee Luckham: Yes.

[0:12:16] Trustee Luckham: That we don't have to go through multiple iterations

[0:12:19] Trustee Luckham: if we already know what the content is.

[0:12:21] Trustee Luckham: And ultimately, the content will be endorsed by this committee for recommendation.

[0:12:25] Trustee Luckham: And then ultimately, council will approve it.

[0:12:29] Voice 1: Perfect.

[0:12:29] Voice 1: Well, yeah, I can always, if it's done in time, I'll work with David to make sure we

[0:12:33] Voice 1: at least have that formatting correctly.

[0:12:35] Voice 1: But if it's not formatted completely perfectly, that's fine.

[0:12:38] Voice 1: We can always make slight changes to it after.

[0:12:41] Voice 1: But as long as the content's good to go, then we should be able to do that quite quickly

[0:12:44] Voice 1: after the next meeting.

[0:12:45] Trustee Luckham: Sure.

[0:12:45] Trustee Luckham: Does that sound reasonable, David?

[0:12:48] Voice 2: Yes, it does.

[0:12:49] Voice 2: And Laurie just reminded me that part of the process once we start looking at this policy

[0:12:54] Voice 2: is there could be some consequential amendments to other policies such as the executive committee

[0:13:00] Voice 2: policy on managing the CAO.

[0:13:03] Voice 2: So we may want to have a look at those policies as we go as well.

[0:13:08] Trustee Luckham: Right.

[0:13:12] Trustee Luckham: Okay.

[0:13:12] Trustee Luckham: And then in terms of the budget, we don't want to be guessing numbers.

[0:13:15] Trustee Luckham: We want to have some reasonable idea or expectation in order to be able to go to council with

[0:13:20] Trustee Luckham: also to be able to go to council to have that included in a future

[0:13:24] Trustee Luckham: budget.

[0:13:28] Trustee Luckham: With CAO or David Mahler on a policy development process

[0:13:32] Trustee Luckham: question, what would your recommendations be there?

[0:13:39] Voice 2: Can you repeat that? I missed the question.

[0:13:41] Trustee Luckham: Just on the budget

[0:13:43] Trustee Luckham: preparation element, we don't want to be guessing at the last minute about what

[0:13:47] Trustee Luckham: a suitable amount might be if we're hiring a consultant to

[0:13:50] Trustee Luckham: uh to assist us in that review process um how should we address that so that again we know

[0:13:57] Trustee Luckham: what we're doing when we come into our march trust council meeting oh

[0:14:01] Voice 2: for this uh for this particular

[0:14:03] Voice 2: year or you mean just for the policy itself on like ongoing on

[0:14:07] Trustee Luckham: well yeah well ongoing starting

[0:14:09] Trustee Luckham: in march yeah yeah

[0:14:10] Voice 2: yeah okay so i think that needs to be part of it if you're looking at hiring a

[0:14:14] Voice 2: consultant on a regular basis where it's annually or um every so many years maybe once a term to

[0:14:22] Voice 2: review the policy or review the ceo we need to um first of all put that into the policy that's what

[0:14:29] Voice 2: you would like to do and make sure that there's enough lead time so that we can get some dollar

[0:14:35] Voice 2: estimates to put into the budget and we can develop the policy along that lines okay

[0:14:42] Trustee Luckham: so

[0:14:43] Trustee Luckham: So if there's any thoughts there, it strikes me that perhaps we would like this committee should provide direction to request options and budget recommendations for ongoing performance review.

[0:14:57] Trustee Luckham: Does somebody have any thoughts there or recommendation or motion?

[0:15:02] Trustee Luckham: Laura Patrick?

[0:15:02] Trustee Luckham: I

[0:15:03] Trustee Patrick: don't have a motion, but I mean, discuss it first is, um, I absolutely believe we should

[0:15:10] Trustee Patrick: be carrying some sort of annual amount. Um, it is not a once a term. This is a, this is

[0:15:17] Trustee Patrick: an annual performance review. Um, and I think it's of utmost importance, uh, that, uh, that,

[0:15:23] Trustee Patrick: uh, you know, we have a higher professional approach to it going forward. Um, so we need

[0:15:30] Trustee Patrick: to have some standard amount for a consultant i don't know how often we do a 360 that would have

[0:15:36] Trustee Patrick: an additional cost associated with it but so we will need options trustee evans i

[0:15:48] Voice 9: was going to

[0:15:49] Voice 9: say 360s are normally just an internal hr um thing so there shouldn't be any any cost other than

[0:15:55] Voice 9: getting a template for it um once we have that template that should be used year over year with

[0:16:01] Voice 9: some minor adjustments um as needed and those can be done internally um i think it's really

[0:16:07] Voice 9: just the consultant the annual consultant to assist with the review of the cao and i'm guessing

[0:16:14] Voice 9: that will involve some surveys and some other items um but not necessarily a 360 element so

[0:16:26] Voice 9: judy getty sorry

[0:16:30] Voice 11: uh there's a little bit of hr jargon going on that i don't i'm not familiar

[0:16:34] Voice 11: with what's a 360 who

[0:16:38] Trustee Luckham: wants to tackle that question i see ceo uh brony's hand is up and

[0:16:45] Trustee Luckham: like yeah

[0:16:46] Voice 5: to answer that question it's it's a it's an assessment that takes into

[0:16:51] Voice 5: into consideration the perspective of the positions uh direct reports peers and then

[0:16:59] Voice 5: in this case also trust council so it's not based rather it's not just based on

[0:17:03] Voice 5: the direct reporting relationship. It assesses all levels of relationship between the individual

[0:17:09] Voice 5: and so in the CAO. And I was going to say, I think, you know, so Trustee Evans is correct in

[0:17:14] Voice 5: that the tool of a 360 doesn't necessarily need to come at a cost. But I, and I think would be

[0:17:21] Voice 5: an input into an annual review. I would say that there is value in having an external consultant

[0:17:28] Voice 5: them to oversee that, manage that review, because, of course, putting that responsibility

[0:17:33] Voice 5: on any other member of senior staff puts them in a potential conflict of interest, right?

[0:17:38] Voice 5: If the review is not positive, it can be a tricky position for them to be in.

[0:17:42] Voice 5: But I think that Trustee Evans is correct.

[0:17:43] Voice 5: The tool to do a 360 is relatively easy to come by, but so it would just be the external

[0:17:49] Voice 5: piece to manage that overall assessment.

[0:17:51] Voice 5: Thanks.

[0:17:53] Trustee Luckham: Thank you very much, Leo.

[0:17:54] Trustee Luckham: any further remarks or is there a desire to provide direction to staff to do some work for

[0:18:01] Trustee Luckham: our next meeting laura patrick i

[0:18:05] Trustee Patrick: can wing a motion i apologize to to laurie um for not having one

[0:18:09] Trustee Patrick: prepared so let's just work on the wording together don't anyone jump to second it um i'll

[0:18:14] Trustee Patrick: i'll move that the what is the name of our committee now um laurie will stick that in

[0:18:20] Trustee Patrick: there in the name of this committee um request staff to um come back with options for budget

[0:18:29] Trustee Patrick: um for yeah cao performance review annual

[0:18:35] Trustee Luckham: performance review annual cao performance

[0:18:38] Trustee Luckham: review sounds yeah right great um lori have you managed to capture that and maybe when you're

[0:18:45] Trustee Luckham: ready um if that was on the screen it would help us yeah

[0:18:50] Voice 8: i'll just say verbally that the cao select

[0:18:52] Voice 8: committee requests staff to come back with options for cao annual review and would you like to add

[0:18:58] Voice 8: like by an out by a third party or consultant with that

[0:19:04] Trustee Luckham: yeah i think maybe under options that

[0:19:09] Trustee Luckham: well let's include that language i think and then trustee evans let me

[0:19:13] Voice 9: add in there somewhere

[0:19:14] Voice 9: we're at the cost, because I think that's what we're, so the cost associated

[0:19:18] Voice 9: with the annual performance review, like options and costs.

[0:19:23] Trustee Luckham: Actually, I thought the word budget was included in there, but

[0:19:28] Trustee Luckham: Laurie Foster, if you can try that again

[0:19:31] Trustee Luckham: for us, and certainly reading it back is adequate. Just one moment.

[0:19:58] Voice 8: So the CAO select committee requests staff to come back with

[0:20:02] Voice 8: budget options for CAO annual

[0:20:06] Voice 8: review and that was satisfied

[0:20:12] Trustee Patrick: to make that motion moved

[0:20:17] Trustee Luckham: by Laura Patrick seconded by Judy Getty

[0:20:19] Trustee Luckham: any further discussion from the committee all those in favor raise your hands digitally or

[0:20:26] Trustee Luckham: electronically can't see your hand David Marla I'm going to ask you to lower your hands oh sorry

[0:20:34] Trustee Luckham: David Maud I got the names mixed up we have to change your names by the way so that carries

[0:20:41] Trustee Luckham: varies unanimously. There were no abstain votes. All right. So thank you very much. And thank you,

[0:20:52] Trustee Luckham: Nick, for providing the support to us. And we look forward to seeing your report. So

[0:20:59] Trustee Luckham: Trustee Evans?

[0:21:01] Voice 9: I was just going to ask, I was going to ask his input quickly on a question

[0:21:07] Voice 9: that i had on the layout of the job description okay

[0:21:13] Trustee Luckham: so nick do you mind hanging around for a bit

[0:21:15] Trustee Luckham: uh with respect to the job description work that we've been doing

[0:21:18] Voice 1: uh how long for five minutes

[0:21:23] Trustee Luckham: oh yeah

[0:21:23] Voice 1: five minutes is fine yeah i have a call i can push it slightly after 9 30 that's that's

[0:21:28] Voice 1: totally fine

[0:21:28] Trustee Luckham: okay and i don't know if you've seen uh the the clean or the red line version

[0:21:34] Trustee Luckham: of the job description as it's underway so this may be unfair but have you seen

[0:21:39] Trustee Luckham: it I

[0:21:40] Voice 1: did receive it I didn't look at it too closely I will okay so then let's

[0:21:47] Trustee Luckham: let's move to that item I'm just gonna well I think that this is a terrific

[0:21:54] Trustee Luckham: document and I do want to thank Judy Getty and Christina Evans for the work

[0:21:57] Trustee Luckham: that you've done and so let's move to the question at hand um trustee evans um

[0:22:05] Voice 9: so my question is with

[0:22:07] Voice 9: regards to competencies so it's the order of things we've got the about us and we've got

[0:22:12] Voice 9: competencies then leadership expectations then we get into what's required in the job and then we

[0:22:18] Voice 9: get into um qualifications so my question is shouldn't competencies like the the the general

[0:22:26] Voice 9: layout of a job description is normally about us and then about the role and then about the skills

[0:22:31] Voice 9: qualifications and competencies that you possess in order to do the role i kind of feel that this

[0:22:37] Voice 9: has been jumbled about and i think that competencies and the leadership expectations

[0:22:42] Voice 9: well definitely the competencies is something you should have in hand versus something that

[0:22:47] Voice 9: we're expecting you to learn on the job and having that at the front is sort of in the position of

[0:22:52] Voice 9: things that we expect you to learn on the job versus things that you already have in hand.

[0:22:57] Voice 9: So I just wanted to get your view on that first.

[0:23:02] Voice 1: Yeah, absolutely. I agree with you. Normally when

[0:23:05] Voice 1: we do our, I mean, you know, our documents are more of a marketing document than say a traditional

[0:23:10] Voice 1: JD, but they still follow the same basic structure. We normally have the competencies at the end,

[0:23:16] Voice 1: essentially. So yeah, you're right. It's normally about the organization, about the role,

[0:23:21] Voice 1: and then the qualifications then the competencies and that that's a that's very rough obviously you

[0:23:26] Voice 1: can you can move that around if needs be depending on the organization and the role

[0:23:30] Voice 1: and we do but i think you're right in the sense that competencies are something that

[0:23:36] Voice 1: are not you know there's something that's inherent to the the nature of the organization and the

[0:23:41] Voice 1: person so i think that it's fine to have that farther down after qualifications that's how

[0:23:45] Voice 1: that's how we would usually do it

[0:23:48] Voice 9: okay that that that was that was just my question i just wanted

[0:23:51] Voice 9: to have an outside opinion before we get into the discussion okay appreciate

[0:23:57] Voice 9: that thank you

[0:23:58] Trustee Luckham: thank you trustee evans and so uh perhaps um only because judy getty has been emailing us with this

[0:24:08] Trustee Luckham: materials i'd like to provide her the opportunity as perhaps a perceived lead on this uh work along

[0:24:15] Trustee Luckham: with you christina and so judy do you have any uh introductory remarks you'd like to make and

[0:24:21] Trustee Luckham: And and then perhaps I would let Nick go at that juncture where we can have our own conversation.

[0:24:26] Trustee Luckham: But just in case there's something that is on your mind there for Nick.

[0:24:31] Voice 11: No, I'm good. Thank you, Nick. OK.

[0:24:36] Voice 1: OK, thank you, everyone. Really good to see you again.

[0:24:39] Voice 1: And I'll be in touch in a couple of weeks time with the initial draft and then look forward to seeing you on the third.

[0:24:45] Trustee Luckham: OK, thank you. Thank you. Bye. Right.

[0:24:49] Trustee Luckham: Right. So let's then now move into the materials here, 6.21 and 6.22.

[0:24:56] Trustee Luckham: Thank you for both copies.

[0:24:59] Trustee Luckham: I'm going to say I think that this has been nicely refined and is adequate at this time.

[0:25:05] Trustee Luckham: I would like to have a conversation with the committee about what your feelings are with this.

[0:25:09] Trustee Luckham: And then I would also like to know that the CAO agrees with the content and that this is what his expectations and anticipation of assuming that role and delivering on what's contained in there.

[0:25:27] Trustee Luckham: So if there's any other points of view there,

[0:25:30] Trustee Luckham: we'd love to hear that from the trustees.

[0:25:33] Trustee Luckham: So we've heard from Christina and Judy at this time.

[0:25:37] Trustee Luckham: And so is there anybody else that wishes to add anything else to this?

[0:25:42] Trustee Luckham: And do you endorse it in its present format?

[0:25:46] Trustee Luckham: Or do you want to rejig it so that it flows better,

[0:25:50] Trustee Luckham: according to what Christina and Nick have suggested?

[0:25:54] Trustee Luckham: And Judy Getty, I see your hand up.

[0:25:55] Trustee Luckham: Thank you.

[0:25:56] Trustee Luckham: you.

[0:25:58] Voice 11: Not addressed to Nick, but overall, I think what's been posted, what was shared was version

[0:26:06] Voice 11: 10 and we're up to version 11. And it sounds like the one that I got back, there were some minor

[0:26:12] Voice 11: changes from Christina. I think that's in the red line that's attached. And I've had another

[0:26:19] Voice 11: discussion with May Reed and she wanted to change paragraph 15. But it sounds like with the question

[0:26:26] Voice 11: that Christina just asked Nick

[0:26:28] Voice 11: that we're going to be up to yet another version.

[0:26:32] Voice 11: But I don't think the content is going to change.

[0:26:35] Voice 11: So it's just the organization and the format.

[0:26:38] Voice 11: So I think that rather than necessarily having it,

[0:26:43] Voice 11: the necessity of having it come back to this committee,

[0:26:45] Voice 11: it may be an ever-changing document.

[0:26:50] Voice 11: I'd like to put it to rest,

[0:26:51] Voice 11: but I think we can fine tune it forever.

[0:26:55] Voice 11: ever and um that um i don't want to be part of that not the forever part yeah well thank you

[0:27:06] Trustee Luckham: trustee patrick um

[0:27:11] Trustee Patrick: reflecting on what the only thing that might be missing uh last week uh

[0:27:18] Trustee Patrick: climate caucus it's a national um organization uh provided the results of what's called the

[0:27:25] Trustee Patrick: Barrier Project, they're working with as well, UBCM and so forth for code of conduct and other

[0:27:32] Trustee Patrick: issues, talked about the importance of the CAO in the role of diversity and in both workforce

[0:27:40] Trustee Patrick: and the elected official position of making a place where people could see themselves, whether

[0:27:48] Trustee Patrick: they're you know younger people of color uh all all forms of diversity and that's the only thing

[0:27:56] Trustee Patrick: i think that could be missing is a um is something in that um reflection

[0:28:04] Voice 4: trustee evans

[0:28:08] Voice 4: okay that

[0:28:14] Voice 9: that's a good point um that can yeah um i guess what i'm just going to ask is if we're going to

[0:28:24] Voice 9: hand this over to whomever to make the final adjustments um the question of where to move

[0:28:35] Voice 9: competencies and then the leadership expectations i had suggested moving the competency sections

[0:28:41] Voice 9: under the um or combining the proven experience um down at the bottom

[0:28:48] Voice 4: under qualifications

[0:28:51] Voice 9: keep going okay well yeah you can go into that version as well

[0:29:02] Voice 9: I'll just try and get my screen a bit bigger here page

[0:29:11] Voice 11: 10 of the agenda yeah

[0:29:18] Voice 9: uh actually if you can

[0:29:19] Voice 9: go to the red line version because it'll make more sense there because it doesn't show any in this

[0:29:23] Voice 9: one there up one page there um so uh these edits haven't been captured in Judy's version um

[0:29:44] Voice 9: But they're already included in competencies and governance accountabilities.

[0:29:51] Voice 9: So my suggestion is to combine these elements under the heading proven.

[0:30:00] Voice 9: competencies how do people feel about that are

[0:30:14] Voice 11: you referring to the ones that have been crossed out

[0:30:16] Voice 11: or the

[0:30:18] Voice 9: i'm saying take

[0:30:20] Voice 11: the fifth bullet as well or i don't think that one's included

[0:30:28] Voice 11: so

[0:30:28] Voice 9: combine the competencies with

[0:30:32] Voice 11: bullet one and

[0:30:33] Voice 9: bullet five and have that as a competency

[0:30:37] Voice 9: section under qualifications under the heading proven competencies to to effectively do this lot

[0:30:44] Voice 9: okay

[0:30:45] Voice 11: because

[0:30:48] Voice 9: otherwise we've got two sections of competencies okay

[0:30:56] Trustee Luckham: um how

[0:30:57] Voice 9: do people feel about that

[0:30:58] Trustee Luckham: i guess i'm concerned about trying to do online editing live with no

[0:31:05] Voice 9: i'm not suggesting that we

[0:31:06] Voice 9: do it live i'm asking for feedback right

[0:31:09] Trustee Luckham: and so who do we anticipate is going to actually

[0:31:12] Trustee Luckham: actually craft the final final document here.

[0:31:17] Voice 9: I can take that on.

[0:31:18] Trustee Luckham: Okay that's great for that

[0:31:20] Trustee Luckham: clarity. Thank you. Trustee Elliott?

[0:31:23] Voice 10: And I'd be happy to work with Trustee Evans. I have some

[0:31:28] Voice 10: wording on supporting a diverse safe and equitable workplace and I'm wondering if that could go

[0:31:36] Voice 10: under issue management accountabilities and if we might want to just approve this in principle

[0:31:44] Voice 10: today you know knowing that there's going to be some refinement but I agree with trustee

[0:31:54] Voice 10: Getty that we don't want to see endless revisions I

[0:32:00] Trustee Luckham: did put

[0:32:03] Voice 10: something in the chat I don't think we

[0:32:05] Voice 10: want to edit this online but it would be just something along the lines of identifying

[0:32:13] Voice 10: opportunities to challenge structural organizational norms that are inherently harmful

[0:32:18] Voice 10: with the ability to structure and support a diverse safe and equitable workplace so

[0:32:26] Voice 10: the trustee Patrick perhaps we could work on some something that would be along the lines of

[0:32:35] Voice 10: removing barriers

[0:32:37] Trustee Luckham: okay so I certainly I'm just going to make my own remark I

[0:32:45] Trustee Luckham: certainly appreciate the intent here that's definitely something that we

[0:32:51] Trustee Luckham: should be considering and in fact when we saw other other applicants for the

[0:32:58] Trustee Luckham: position a number of companies and were were well that was it that conversation

[0:33:04] Trustee Luckham: has come up in a number of other areas through this entire process and so

[0:33:08] Trustee Luckham: So definitely appreciate that.

[0:33:10] Trustee Luckham: I can't help but wonder, though, whether or not this is a visionary element of the organization in terms of its place of employment standards as to whether and whether or not that would be included in a position profile or not.

[0:33:25] Trustee Luckham: And so I'm interested from an HR perspective, I suppose, about adding those sorts of materials.

[0:33:35] Trustee Luckham: Certainly, it's a competency, but it's also a vision of the organization, which, of course, we'd have to get that kind of endorsement from council that it is and wants to be that kind of a place.

[0:33:45] Trustee Luckham: But that's a different story.

[0:33:47] Trustee Luckham: Trustee Patrick, and then I think CAO Broney, if you are willing, may be able to advise us on the content overall.

[0:33:56] Trustee Luckham: Trustee Patrick?

[0:33:58] Trustee Luckham: Yeah, let's go to the organization.

[0:33:59] Trustee Patrick: It's a

[0:33:59] Trustee Patrick: hotbed of problems.

[0:34:01] Trustee Patrick: Yes, I would say let's turn to CAO Broney.

[0:34:05] Trustee Patrick: I would hope he has some very good insight on this, not new concept.

[0:34:10] Trustee Luckham: Yeah, for sure.

[0:34:12] Trustee Luckham: CEO Brony, sorry for putting you in the spot.

[0:34:14] Voice 5: No, no, that's fine.

[0:34:16] Voice 5: And certainly, I think, you know, a commitment around, particularly from a workplace standpoint, around diversity, equity, and inclusion,

[0:34:26] Voice 5: and workplace safety is entirely appropriate and is not unusual at all in any senior leadership job profile.

[0:34:33] Voice 5: while. And there probably is readily available language that we could look to, if not from the

[0:34:39] Voice 5: PSA from elsewhere that would address that. I would put it, rather than Trustee Elliott's

[0:34:45] Voice 5: suggestion of putting it under the issues management side, I would put it with assuming

[0:34:50] Voice 5: the priority is around the workplace side of it, although I appreciate there is a broader

[0:34:55] Voice 5: conversation to be had too around colonial structures, et cetera, in the overall work of

[0:35:01] Voice 5: the Islands Trust. I would put it with the other HR components, which I think

[0:35:05] Voice 5: are under corporate accountabilities with the organization and employees, and

[0:35:09] Voice 5: I think there's a reference there you could build in around safe

[0:35:13] Voice 5: workplaces and DEI that would be totally appropriate.

[0:35:19] Trustee Luckham: That's great. Thank you for that advice.

[0:35:23] Trustee Luckham: And I guess, unless there's any further conversation,

[0:35:28] Trustee Luckham: it strikes me that a motion

[0:35:31] Trustee Luckham: motion for direction so that we're completely clear about what we're doing, that Trustee

[0:35:39] Trustee Luckham: Evans, Elliott, and Patrick work together to provide a final copy of the CAO position

[0:35:52] Trustee Luckham: profile, which ultimately we would also want to present to council.

[0:35:58] Trustee Luckham: And we'd want to get the CAO to agree that that's the job he's got.

[0:36:04] Trustee Luckham: uh judy getty yeah

[0:36:07] Voice 11: i'd like to hear from uh ruben in terms of um overall whether this is uh you know

[0:36:13] Voice 11: too fancy or um you know crossed all the t's and dotted the i's and uh if there's some gaping holes

[0:36:21] Voice 11: and um you know um i don't i'm not i'm not bound i'm not feeling like i'm the original writer so

[0:36:32] Voice 11: so that any edits are going to be life-saving or, you know, life-threatening.

[0:36:36] Voice 11: So if you have input in particular criticisms,

[0:36:43] Voice 11: then it would be very helpful in terms of whatever the next draft looks like.

[0:36:48] Voice 5: Thank you.

[0:36:49] Voice 5: No, I actually have no concerns with this most recent draft,

[0:36:54] Voice 5: recognizing that it's going to be tweaked a little bit,

[0:36:56] Voice 5: but I think it captures the scope of the role in a way that is at once

[0:37:00] Voice 5: both specific but also flexible enough.

[0:37:04] Voice 5: to really reflect the nature of the work,

[0:37:06] Voice 5: and I think is a great improvement

[0:37:08] Voice 5: over the existing job profile, for sure,

[0:37:11] Voice 5: and more accurate reflection, I think, of what the work is.

[0:37:14] Voice 5: So I have no concerns with the content in this one at all.

[0:37:18] Voice 5: Thanks.

[0:37:18] Trustee Luckham: Thank you.

[0:37:20] Trustee Luckham: Okay.

[0:37:21] Trustee Luckham: Trustee Patrick?

[0:37:22] Trustee Patrick: Yeah, I don't need, I think, taking CEO Brownie's suggestion.

[0:37:27] Trustee Patrick: I think this is boilerplate language

[0:37:29] Trustee Patrick: that we'd be looking at to add on the diverse and safe workplace.

[0:37:34] Trustee Patrick: So I am not, you know, that's not my expertise.

[0:37:40] Voice 4: Great. Okay.

[0:37:44] Trustee Luckham: Without seeing a motion coming forward,

[0:37:47] Trustee Luckham: can we just do it by general consent,

[0:37:49] Trustee Luckham: take it then that Elliot Evans and Patrick work

[0:37:53] Trustee Luckham: on the final version of the CAO position profile?

[0:37:57] Trustee Luckham: Is there any objection to that by general consent?

[0:38:02] Trustee Luckham: I see thumbs up and no opposition.

[0:38:05] Trustee Luckham: So that's terrific.

[0:38:07] Trustee Luckham: This is a big piece of work, and I'm grateful to everybody that's contributed to it.

[0:38:12] Trustee Luckham: It looks very good.

[0:38:13] Trustee Luckham: And thank you for the team variation, picking up the last of the threads here.

[0:38:19] Trustee Luckham: That's great.

[0:38:19] Trustee Luckham: Let us move on to the CAO probationary review list, which is obviously a compiled list.

[0:38:29] Trustee Luckham: It's comprehensive.

[0:38:30] Trustee Luckham: There's some repetition or a lot of repetition, depending on how you look at it.

[0:38:35] Trustee Luckham: I just want to note that historically we've used the PMDP document to capture that formal

[0:38:44] Trustee Luckham: elements of a probationary or an annual review process.

[0:38:50] Trustee Luckham: And I wonder whether or not this should not be incorporated into a document like that,

[0:38:54] Trustee Luckham: that essentially, historically, what we've done is the executive committee endorses the

[0:39:02] Trustee Luckham: requirements and sign off on it.

[0:39:05] Trustee Luckham: And the CAO also signs off on it in agreeing that that's the work that he or she may undertake

[0:39:13] Trustee Luckham: in the period allotted.

[0:39:15] Trustee Luckham: sorry chair

[0:39:17] Voice 9: we had a motion that was sitting on the floor that we didn't finish oh i don't think

[0:39:23] Voice 9: so but uh help me out which one the one that laurie was crafting and we never voted on it

[0:39:29] Voice 9: it was uh by general consent chair said but

[0:39:32] Voice 8: if you wish

[0:39:33] Voice 9: i always miss that i

[0:39:35] Trustee Luckham: i get thank you i

[0:39:36] Trustee Luckham: apologize no that's fine it's good to keep track of things i do skip things over from time to time

[0:39:42] Trustee Luckham: Okay. So, yeah, so signed off by the CAO, so that when we come around to the review period, we can say, we've got a list that we can work with and say, how's it going on these things and, and then gauge relative performance to accomplishments.

[0:40:00] Trustee Luckham: So I'm just going to introduce that as a topic and then let you, the committee, determine how it is that we want to put this together, because I think we do need to have this in place.

[0:40:10] Trustee Luckham: we're obviously almost two months into the first three months and doesn't time move along quickly

[0:40:17] Trustee Luckham: so point

[0:40:18] Voice 9: of privilege yeah

[0:40:20] Trustee Luckham: if

[0:40:21] Voice 9: we are we in closed meeting right now pardon me are we in a closed

[0:40:26] Voice 9: meeting right now no um should we be discussing um an employee's um hr goals in public um as long

[0:40:39] Trustee Luckham: I'm going to ask the CAO and or probably the CAO would be the best person to answer that question.

[0:40:47] Trustee Luckham: As long as we're not talking about the individual, I think that if we're setting goals for the CAO's performance, that could easily be a public conversation.

[0:40:56] Trustee Luckham: But, CAO, what do you think on that topic?

[0:40:59] Voice 5: Yeah, I appreciate the caution, Trustee Evans.

[0:41:02] Voice 5: I think because we're talking generically about what the goals might be, I don't see an issue with it unless Director Marler counsels otherwise.

[0:41:12] Voice 5: I think it's fine because it's not about my particular performance against those goals, which would be an in-camera conversation.

[0:41:18] Voice 5: This is about what the overall performance goals would be for any CAO.

[0:41:22] Voice 5: So thank you.

[0:41:24] Voice 2: Yeah, I concur with that.

[0:41:26] Trustee Luckham: That's great.

[0:41:27] Trustee Luckham: And so if we start moving into something where we want to do some personal conversation, we could go in camera and there's a motion here to permit us to do that.

[0:41:38] Trustee Luckham: So let us proceed until we feel we're straying into some gray areas.

[0:41:49] Trustee Luckham: Anybody on the list, which at a minimum should be consolidated to have less repetition?

[0:41:55] Trustee Luckham: I know you're all busy reading.

[0:42:12] Trustee Luckham: Trustee Evans.

[0:42:14] Voice 9: I think these are like the six that I'm seeing on here are quite different oh

[0:42:20] Trustee Luckham: there's more okay

[0:42:21] Trustee Luckham: I couldn't see there's about 15 or 16 two lists sorry

[0:42:30] Voice 9: whereabouts in the agenda was this I didn't

[0:42:32] Voice 9: see it on page uh 16 and

[0:42:57] Trustee Luckham: this is based upon all of our input and it's been consolidated into this

[0:43:03] Trustee Luckham: list. David Marla, do you have any remarks about the construction of this? And I'm assuming

[0:43:13] Trustee Luckham: it's verbatim-ish.

[0:43:17] Voice 2: I don't. Excuse me. No, I don't. I think as long as it works for you

[0:43:23] Voice 2: as a committee and the CAO understands what you're looking for, that's fine.

[0:43:31] Trustee Luckham: Okay. So

[0:43:33] Trustee Luckham: So, Trustee Evans and Trustee Peterson.

[0:43:36] Trustee Luckham: Oh, and Trustee Patrick.

[0:43:39] Voice 9: There is some repetition in here.

[0:43:43] Voice 9: Should we take, and you want us to trim this down so there's no repetition.

[0:43:48] Voice 9: Should we take this offline and come back to you with a cleaned up version instead?

[0:43:54] Trustee Luckham: Rather

[0:43:54] Voice 9: than doing it in person.

[0:43:55] Voice 9: That

[0:43:55] Trustee Luckham: would be fantastic.

[0:43:56] Trustee Luckham: Yeah, I agree.

[0:43:58] Trustee Luckham: So, let's hold that thought.

[0:44:00] Trustee Luckham: And Trustee Peterson, Trustee Patrick, do you have any other recommendations?

[0:44:04] Trustee Luckham: and then I see CAO Broney has his hand up.

[0:44:10] Trustee Patrick: Sorry, are you going to the CAO or me first?

[0:44:13] Voice 7: I was just looking at, yeah, 12 and 15 appear to be identical

[0:44:23] Voice 7: and 13 and 14 as well.

[0:44:25] Voice 7: So that was my only point.

[0:44:28] Trustee Luckham: Okay.

[0:44:29] Trustee Luckham: Trustee Patrick?

[0:44:32] Trustee Patrick: Mine was in number three.

[0:44:34] Trustee Patrick: It's been written now to say attend one or more LTC meetings

[0:44:38] Trustee Patrick: or a larger meeting with associated islands.

[0:44:41] Trustee Patrick: I think that got misconstrued.

[0:44:43] Trustee Patrick: It would be, there is no such thing

[0:44:45] Trustee Patrick: as a large meeting of associated islands.

[0:44:48] Trustee Patrick: I think the idea was to meet

[0:44:49] Trustee Patrick: with some of the larger associated islands.

[0:44:53] Trustee Patrick: So I think that just needs to be clarified.

[0:44:57] Trustee Patrick: There are some larger associated islands

[0:45:00] Trustee Patrick: with higher populations on them.

[0:45:04] Trustee Luckham: Right, so if there's a body of individuals

[0:45:07] Trustee Luckham: that want to take this and bring it back to us,

[0:45:10] Trustee Luckham: then that would definitely be one of the areas of clarification.

[0:45:16] Trustee Luckham: And before I go to the CAO,

[0:45:19] Trustee Luckham: because this is kind of a list we're going to hand off to you,

[0:45:22] Trustee Luckham: I'm just going to say,

[0:45:24] Trustee Luckham: in respect of your ability and resources and the timing,

[0:45:28] Trustee Luckham: this is a big list of which, in the long run,

[0:45:32] Trustee Luckham: is certainly something.

[0:45:34] Trustee Luckham: The PMDP is actually typically three or four objectives and then measure those goals.

[0:45:41] Trustee Luckham: So we may want to, on this, identify those three or four items that are critical and then have the others as a secondary list and then, I think, include that in a PMDP-type document.

[0:45:55] Trustee Luckham: But, CEO Brony, over to you.

[0:45:58] Voice 5: Thanks.

[0:45:59] Voice 5: Yeah, I think there obviously is some duplication, so that will help shorten the list a little bit.

[0:46:05] Voice 5: I would say item number one, rewriting the CAO job profile, is a bit of an unusual goal for the CAO themselves to undertake,

[0:46:14] Voice 5: as opposed to, I think that's the goal of this committee, so I would be inclined to suggest that could come off the list.

[0:46:21] Voice 5: Is that, well, I have input down to that, it's not really my accountability.

[0:46:25] Voice 5: accountability. I would appreciate the clarity on the 360 reviews, which does appear three times,

[0:46:33] Voice 5: so if we can knock that down to one. But it's not clear from the wording, complete 360 reviews with

[0:46:39] Voice 5: staff and trustees, as in I am completing 360 reviews of staff, or we are completing a 360

[0:46:47] Voice 5: 60 review of the CA of me as CAO um so and I think that will be tricky to go to accomplish

[0:46:55] Voice 5: within the first three months I would make that a six month um assessment that one and I think

[0:47:01] Voice 5: those are my only other my only comments for this portion thanks okay

[0:47:04] Trustee Luckham: thank you anything further

[0:47:10] Trustee Luckham: otherwise are there volunteers to take this project on trustee Elliot I

[0:47:21] Voice 10: haven't volunteered

[0:47:22] Voice 10: for anything for the last six months so I'm letting myself so when when should

[0:47:30] Voice 10: this be delivered by the next meeting or just the committee within a week

[0:47:35] Trustee Luckham: it's up

[0:47:39] Trustee Luckham: to you how you want to handle it in the what the capacity of the committee

[0:47:42] Trustee Luckham: members are but if we had a formal document on the next meeting which is

[0:47:48] Trustee Luckham: February so that's three weeks away I think that would be sufficient in my

[0:47:52] Trustee Luckham: my mind. Is there any other thoughts there? And is there somebody else that would like to help

[0:47:56] Trustee Luckham: Trustee Elliott on this project?

[0:47:58] Voice 10: I could have this done by the end of the week. This isn't

[0:48:00] Voice 10: complicated. It just needs cleaning up.

[0:48:04] Trustee Luckham: That's brilliant. So you could circulate it and

[0:48:08] Trustee Luckham: provide the opportunity for us to provide some additional feedback. Trudy Getty and Christina

[0:48:13] Trustee Luckham: Evans, I saw some hands up there.

[0:48:16] Voice 11: Can somebody remind me what the three-month and six-month

[0:48:20] Voice 11: The timeline is, when did you start, Ruben?

[0:48:25] Voice 11: Christmas, before Christmas?

[0:48:28] Voice 5: November 25th, so we're roughly halfway through.

[0:48:32] Voice 11: So February 25th would be the three-month mark,

[0:48:35] Voice 11: and then May?

[0:48:39] Voice 11: Would

[0:48:39] Voice 5: be the six months, yeah.

[0:48:40] Trustee Luckham: Yeah, yeah.

[0:48:44] Trustee Luckham: Okay, so Trustee Elliott, somebody to assist her?

[0:48:50] Trustee Luckham: Trustee Evans, your hand up?

[0:48:52] Voice 9: Yeah, I was just going to say with the first three months, it's, and I just want to make sure that it's the elements that we're in here, we're reviewing and sort of getting up to speed on not accomplishing.

[0:49:04] Voice 9: So as long as when these edits are done, that it reflects that in the first three months, that would be good.

[0:49:09] Voice 4: Thank you.

[0:49:12] Trustee Luckham: Yeah, it could be a percentage progress report from the CEO.

[0:49:18] Trustee Luckham: Okay. So then I'm going to then again, take it by general consent or let me, let me be clear here.

[0:49:26] Trustee Luckham: Trustee Elliott, you're going to undertake this. Is there something that's

[0:49:29] Trustee Luckham: going to support you

[0:49:30] Trustee Luckham: there?

[0:49:31] Voice 10: But just a quick question. I didn't hear the answer to the CAO's question about this 360.

[0:49:38] Voice 10: is it completing a 360 review?

[0:49:46] Voice 10: Yes.

[0:49:47] Trustee Luckham: I think it's a 360 review of the CAO,

[0:49:50] Trustee Luckham: not the other way around.

[0:49:51] Trustee Luckham: Of the CAO.

[0:49:52] Voice 10: So number 11, 13, and 14

[0:49:56] Voice 10: will have completed a 360 review.

[0:49:59] Voice 10: And is that achievable in the first three months?

[0:50:02] Voice 10: Cause we've got a month left.

[0:50:03] Voice 10: Should we move that to the six month list?

[0:50:07] Trustee Luckham: I'd be content with six months.

[0:50:10] Voice 10: Okay.

[0:50:11] Trustee Luckham: Is there any objection to that?

[0:50:14] Trustee Luckham: No.

[0:50:14] Trustee Luckham: I'm not seeing any other hands up to support you,

[0:50:17] Trustee Luckham: so I will put my hand up to support you on that.

[0:50:19] Trustee Luckham: So I'll let you do the work, and I'll review it, and we can feedback.

[0:50:27] Trustee Luckham: Okay, so I think that accomplishes that.

[0:50:29] Trustee Luckham: Is there anything further that needs to be discussed on the review?

[0:50:34] Trustee Luckham: Okay, well done, everybody.

[0:50:36] Trustee Luckham: No other new business.

[0:50:38] Trustee Luckham: So the potential exists to have a closed meeting.

[0:50:40] Trustee Luckham: meeting. There are some minutes that need to be approved. And we could simply do that and return.

[0:50:48] Trustee Luckham: And maybe let's do that so that we don't get backlogged with minutes. And so if there's

[0:50:53] Trustee Luckham: nothing further, I'd ask for a motion. It's on the cover page of your agenda to go in camera to

[0:50:57] Trustee Luckham: approve the minutes. And I'll do that. Yeah. And so and of course, the critical part there is

[0:51:08] Trustee Luckham: that staff trustees and that staff are invited to attend and we're if we're only doing the minutes

[0:51:15] Trustee Luckham: i think that's fine so judy getty can you read it out the

[0:51:19] Voice 11: chief administrative officer hiring

[0:51:20] Voice 11: select committee closed this meeting to public subject to sections 9.1 sub a of the community

[0:51:27] Voice 11: charter in order to consider matters related to personal information about an identifiable

[0:51:31] Voice 11: individual who holds or is being considered for a position as an officer employee or agent of the

[0:51:37] Voice 11: the islands trust and staff be invited to remain at the meeting okay moved by a

[0:51:45] Trustee Luckham: seconder uh trustee

[0:51:46] Trustee Luckham: elliott thank you all those in favor please raise your hands electronically or digitally

[0:51:51] Trustee Luckham: please lower your hands is there any opposed to going in camera none opposed so we are in camera

[0:52:00] Trustee Luckham: and i thank everybody for participating and i must say i enjoy working with all the committees

[0:52:05] Trustee Luckham: that I particularly enjoy working with this group.

[0:52:08] Trustee Luckham: It's hard work and difficult,

[0:52:10] Trustee Luckham: and you're all doing a terrific job,

[0:52:12] Trustee Luckham: and so thank you very much.

[0:52:14] Trustee Luckham: And so let us adjourn,

[0:52:15] Trustee Luckham: and we'll catch you all at the next meeting.

[0:52:18] Trustee Luckham: All those in favor, adjournment?

[0:52:21] Trustee Luckham: That carries unanimously.

[0:52:23] Trustee Luckham: Have a great rest of the day.

[0:52:24] Trustee Luckham: Good timing today.

[0:52:26] Trustee Luckham: Appreciate that.

[0:52:26] Trustee Luckham: Thank you.

[0:52:28] Trustee Luckham: Thank you, everyone.

[0:52:29] Trustee Luckham: Thank you.