Islands Trust Conservancy Board regular meeting, January 23, 2025

[0:01:22] Voice 7: and susan yates i'm also pleased

[0:01:23] Voice 6: to be with you today and also grateful to be living in

[0:01:26] Voice 6: coast salish uh particularly the name of his territory and

[0:01:32] Voice 13: uh today is steven about joining

[0:01:34] Voice 13: us the planning perspective we may have some other of our colleagues on the line and we'll

[0:01:38] Voice 13: introduce them to the project looking back at our minutes and the electronics and everything

[0:01:45] Voice 13: think she's a real blessing to all of the LCCs that she's servicing.

[0:01:49] Voice 13: The wizard.

[0:01:52] Voice 13: Okay, so we have an agenda before us. I do know that there was some late correspondence,

[0:01:59] Voice 13: which I think our policies, we would receive that at future meetings, because they weren't

[0:02:06] Voice 13: available to us before the deadline, unless there's some urgency associated with it. But

[0:02:11] Voice 13: But I will, in that, ask the trustees, are there any additions or deletions from the agenda?

[0:02:21] Voice 13: You can join us at the head of the director's meeting.

[0:02:24] Voice 13: Thank you, Director.

[0:02:25] Voice 11: I

[0:02:26] Voice 6: have one, Chair Luckham.

[0:02:28] Voice 6: Yes.

[0:02:29] Voice 6: It's very brief, and it kind of arises from previous requests about an annual meeting with realtors

[0:02:35] Voice 6: to highlight items of importance regarding the transfer of the resident.

[0:02:40] Voice 6: I've brought this up a couple of times previously, but I wonder if we could talk about it a bit more specifically under new business.

[0:02:49] Voice 7: Okay.

[0:02:54] Voice 11: On the follow-up questions.

[0:02:58] Voice 5: Sorry.

[0:02:59] Voice 5: Also because Dr. Craig is here.

[0:03:03] Voice 5: We had asked for a meeting with MOTI regarding the three years annually they do the

[0:03:11] Voice 5: Yeah, yeah.

[0:03:13] Voice 5: And brush removal. I do know that coming into this year, last year. So just a MOTI, a request for regular use of MOTI and just seeing where we're at with that.

[0:03:26] Voice 13: Right. Is that on our follow-up action list already?

[0:03:29] Voice 13: No.

[0:03:30] Voice 13: So you want to make that as a new item?

[0:03:32] Voice 13: I'm not sure.

[0:03:34] Voice 10: yeah i can recall that that fuel item and what we had done is connected with

[0:03:39] Voice 10: main roads to contact or promote it here and inquire about they have uh well that's i think

[0:03:46] Voice 10: the term they use is stakeholder meetings um and and so that we're on that invite list and so when

[0:03:54] Voice 10: those occur um we should we can forward that as we will further those advice because there's

[0:03:59] Voice 5: additional compelling concern over the condition of the roads and in general so

[0:04:06] Voice 5: we could come back from that and make sure that we're included that would be great

[0:04:10] Voice 5: thanks

[0:04:11] Voice 13: so is that all right

[0:04:12] Voice 5: okay

[0:04:13] Voice 13: and um while we're here i just welcome vanessa um joining

[0:04:18] Voice 13: us today regional district director local representative to you as well thank you for

[0:04:23] Voice 13: joining us and thank you for your report and we'll get to that shortly at the moment we're just um

[0:04:28] Voice 13: approving and amending the agenda. So one new business item then which was meeting with

[0:04:36] Voice 13: realtors. Yeah. So we'll include that as well. So with that said, then I'll take it then

[0:04:46] Voice 13: the agenda be adopted as amended by general consent. And we'll proceed directly to trustee

[0:04:54] Voice 13: reports um and follow that chair's report so how would you like to vote who would like to vote

[0:05:00] Voice 5: i'll be brief um i've submitted my report in writing yes with a minute taker and and i'm

[0:05:07] Voice 5: doing more regular updates in the trustee corner so people can find um the last report fall and

[0:05:14] Voice 5: winter and the summer so um as well as some thought pieces so the trustee corner is on the

[0:05:20] Voice 5: Gabriela website for the Athens Trust and if you need a link just email me but just a few quick

[0:05:29] Voice 5: notes the policy statement amendment project has been proceeding as we've already discussed

[0:05:35] Voice 5: twice monthly we're having meetings the committee of the whole which is not a decision-making body

[0:05:41] Voice 5: it's just discussing more freely the document and the policy in draft form and that's we're

[0:05:49] Voice 5: to hopefully get that done and first reading by summer so i will be chairing the next committee

[0:05:56] Voice 5: of the whole meeting which is january 30th during the day and we'll be discussing mainly housing

[0:06:01] Voice 5: policies and i've had some great conversations with policy advisor jason yeomans about

[0:06:10] Voice 5: some more innovative policies that might open open flexibility for responsible eco

[0:06:17] Voice 5: co small home development so we'll see how that conversation goes um yeah there's a lot of sort

[0:06:27] Voice 5: of background work i will note which director craig noted as well our tiny home on wheels

[0:06:32] Voice 5: steering committee which the islands trust um council determined to put some money towards

[0:06:40] Voice 5: getting experts together to hopefully resolve some of the barriers to

[0:06:47] Voice 5: regulating tiny homes as dwellings specifically in the trust area. The technical

[0:06:52] Voice 5: group is going to meet in mid-February at NIMO and that's bringing together

[0:06:58] Voice 5: Islands Trust planners, RDM planning and building department, wastewater experts

[0:07:02] Voice 5: and hopefully eco-engineers such as Gord Baird to address it from a holistic

[0:07:09] Voice 5: systems perspective um regional planning committee which i sit on had a special meeting on january

[0:07:18] Voice 5: 20th we have gone through the draft policy 5.5.1 on bylaw enforcement this is a trust council health

[0:07:28] Voice 5: policy it's not a local trust committee policy um and it's gone through significant edits so

[0:07:34] Voice 5: So anyone who is interested in following the bylaw enforcement project, I've got a link to the meeting.

[0:07:42] Voice 5: There's extensive conversation and edits made to that draft policy.

[0:07:47] Voice 5: And that, we're having another meeting in February, and then it will hopefully come to Trust Council for ratification and endorsement or more elements.

[0:07:56] Voice 5: minutes um island stress conservancy board meeting also attended on january 21st but i'll let you

[0:08:04] Voice 5: report on that and i might save that for our island stress conservancy report section

[0:08:11] Voice 5: and then financial planning committee met just yesterday it's been a very full two weeks

[0:08:21] Voice 5: We reviewed the draft budget for 2025-26, there's been very few changes, executive committee made some reductions,

[0:08:31] Voice 5: but the biggest part of the discussion was on public engagement on the Islands Trust financial planning as a whole.

[0:08:38] Voice 5: We have not done engagement since 2022, basically because it was felt by the committee

[0:08:46] Voice 5: that consultation was being done so late in the process

[0:08:49] Voice 5: that it wasn't actually informing

[0:08:52] Voice 5: or changing anything about the budget.

[0:08:53] Voice 5: And so we have totally revised the timeline.

[0:08:58] Voice 5: The public consultation will be scheduled for May, 2025

[0:09:01] Voice 5: to give ample time for budget development

[0:09:04] Voice 5: and priorities for the following fiscal.

[0:09:06] Voice 5: So that's 26, 27.

[0:09:08] Voice 5: We spent a lot of time on the survey questions.

[0:09:10] Voice 5: questions, staff brought in a sort of very generic survey draft and we've

[0:09:18] Voice 5: plunked in a lot of questions that we'll really get at. Are we meeting the

[0:09:25] Voice 5: desires and the needs of the trust area for priorities and in setting

[0:09:30] Voice 5: priorities in the budget process? So the agenda with the draft budget

[0:09:35] Voice 5: materials is also online. So all those links as well can be found on the

[0:09:39] Voice 5: website but you can go to my trustee corner for that report thank you thank

[0:09:46] Voice 6: you for that reminder

[0:09:47] Voice 6: about the trustee corner yeah which is where i can horses which is where

[0:09:51] Voice 6: i can put a lot of this

[0:09:53] Voice 6: stuff um so we it's been a long time since we've had a local meeting and i know trustee elliot has

[0:10:01] Voice 6: been even busier than i have with various committee meetings and um certainly both of us with

[0:10:07] Voice 6: on stress conservancy as well i'll try to be brief and i will next time try to do a written report

[0:10:13] Voice 6: to help and um lisa you can do one sentence for each um something i thought we should mention

[0:10:22] Voice 6: that is helpful to the public is that we just got a notice from jeffrey lloyd who is our senior

[0:10:28] Voice 6: technical analyst to say and i know there are people in this community that use the map it

[0:10:33] Voice 6: application um and we're still refining it and incorporating feedback from past users

[0:10:41] Voice 6: and ensuring that the new map application does you know answer people's questions and it is

[0:10:48] Voice 6: supposed to be released in early february which many of us are looking forward to

[0:10:54] Voice 6: um on november 29th i attended a wonderful webinar sponsored by the conservancy and

[0:11:01] Voice 6: and salt sprinkling, certainly, on western screech owls.

[0:11:05] Voice 6: And I did make notes on that.

[0:11:07] Voice 6: The most important thing I learned, which I would have known anyway,

[0:11:12] Voice 6: is that one of the biggest threats to all bird species is the hyperabundance of deer

[0:11:19] Voice 6: because they browse the understory, they destroy entire ecosystems.

[0:11:25] Voice 6: They leave almost no understory for protection.

[0:11:27] Voice 6: and the way owls use that is they don't nest in the understory they nest in trees but when their

[0:11:33] Voice 6: babies are fledging they often drop to the ground in stages and then go back up to their nest in

[0:11:38] Voice 6: stages and they have to have the understory to help them do that so

[0:11:42] Voice 6: if they don't have that

[0:11:44] Voice 6: then their immediate prey to cats and other animals anyway that was interesting it was a

[0:11:50] Voice 6: great webinar

[0:11:51] Voice 5: it was

[0:11:52] Voice 6: salt spring conservancy but the notice came from islands trust conservancy

[0:11:57] Voice 6: because they often make good links with you know for our for the conservancies um december 12th

[0:12:04] Voice 6: we had a government to government meeting with the name of first nation which i always appreciate

[0:12:08] Voice 6: um with their legal counsel we talked about the ocp process and how we need their help with that

[0:12:15] Voice 6: and um you know management planning for link and satardina islands which are conservancy

[0:12:23] Voice 6: see properties at this point and we always want to think about how do we co-manage with first nations

[0:12:31] Voice 6: um yeah and then the oh the interesting topic of hunting deer on the islands and that being part

[0:12:39] Voice 6: of the douglas treaty rights so i won't get into that but it's definitely worth investigating and

[0:12:45] Voice 6: talking about december 12th oh i think our director craig will report on our recreation

[0:12:52] Voice 6: and Parks Master Plan meeting for Gabriola Mudge and DeCourcy.

[0:12:58] Voice 6: I just thought it was a really good meeting, and it's a really good process.

[0:13:03] Voice 6: The final draft is expected late spring, and I think it's really important for us to note

[0:13:08] Voice 6: that the OCP update process that we are going through needs to include the information that

[0:13:16] Voice 6: we get from this Master Plan.

[0:13:18] Voice 6: I'm sure it will, but we just can't forget that.

[0:13:21] Voice 6: I don't think I need to report on that oh yes meetings many meetings with BC Ferries as I'm

[0:13:32] Voice 6: also on the ferry advisory committee I mean we all know now at this point that we will not be

[0:13:38] Voice 6: getting a multi-day shutdown in in the spring of 2026 in order to do work on the docks and the

[0:13:47] Voice 6: berths and realignment we're not getting that at all we are not going to be realigning any of the

[0:13:52] Voice 6: the docks so that the guavas for example can get out of the broadside dock on the Nanaimo side in

[0:13:58] Voice 6: bad weather the only thing that we are going to be getting is electrification of the docking area

[0:14:04] Voice 6: the ramps and um and some mechanical fixes example the last time when they had to bring someone over

[0:14:12] Voice 6: with a ladder and something else to fix the ramp here apparently they're fixing that and as far as

[0:14:19] Voice 6: fairy advisory committees um our gabriola fairy advisory committee has been particularly successful

[0:14:25] Voice 6: because it has a really good up-to-date website and people do go to it it gets lots of traffic

[0:14:31] Voice 6: we try to keep people informed on that and and the fairy advisory committees in general are the best

[0:14:38] Voice 6: way of honing community concerns and presenting those to busy fairies in a logical doable manner

[0:14:47] Voice 6: So, we have now a ferry working group, which includes the entire ferry advisory committee, a couple of past ferry advisory committee chairs, and a couple of people from the Gabriel and Transportation Society, helping us to keep on encouraging BC Ferries to listen to groups that represent their communities in a good way,

[0:15:14] Voice 6: so that they're accountable to us so listen keep working on that um january 13th i had my one-to-one

[0:15:23] Voice 6: meeting with our new cao ruben brunet it was great we had half an hour to talk about history and

[0:15:29] Voice 6: future and what's happening currently and various groups that you know all of us work on locally

[0:15:36] Voice 6: that helped to inform our work on the islands trust and it was just i did meet him at our last

[0:15:42] Voice 6: council meeting in december but it was nice to have a half an hour conversation with him

[0:15:48] Voice 6: so january 15th i had a great meeting with our member of parliament lisa marie barron i met

[0:15:54] Voice 6: with her in the afternoon to talk about things like the climate crisis but i met with her

[0:15:59] Voice 6: specifically in the evening she had a session right here on affordability and it was great

[0:16:04] Voice 6: turnout and it's a really good conversation i specifically went because i wanted to talk about

[0:16:10] Voice 6: Guaranteed Livable Income, sometimes also called Guaranteed Basic Income. We talked about that

[0:16:16] Voice 6: and many other things, housing affordability, that sort of thing. But the exciting thing is that

[0:16:25] Voice 6: there are two bills and Lisa Marie Barron is supporting these two bills. One of them is

[0:16:31] Voice 6: House of Commons Bill 223. The other one is a Senate Bill S233. And they are supporting

[0:16:39] Voice 6: supporting universal basic income, the goal being dignity and human rights for everyone.

[0:16:47] Voice 6: I'm going to keep working on that long past my days with the Islands Trust. It's been a big

[0:16:52] Voice 6: interest of mine for a long time. So that's it for me. I will report on Islands Trust Conservancy

[0:16:59] Voice 6: later in the meeting, as I'm sure my fellow trustee will, because we are both on the Islands

[0:17:05] Voice 6: trust conservancy which gives us a nice voice together thank you okay

[0:17:12] Voice 13: thank you very much

[0:17:12] Voice 13: um so uh for myself i don't have a lot to report um of course it is unusually busy over the holidays

[0:17:21] Voice 13: even um with a variety of things but nothing uh significant to report this time we are advancing

[0:17:29] Voice 13: towards the march trust council and so the financial uh planning and budget is being

[0:17:34] Voice 13: developed as we speak and that's the highlight coming in March in Nanaimo is our trust council

[0:17:45] Voice 13: meeting so we're working towards that that's it for me and I will turn to Director Craig thank

[0:17:51] Voice 13: you for joining us today thank you for your report earlier by email and do you want to provide a

[0:17:57] Voice 13: summary of what's happening?

[0:17:59] Voice 5: Sure just picking up on Trustee Yates talking about master plan

[0:18:03] Voice 5: advisory. Yeah, I think we're going to end up with a good

[0:18:07] Voice 5: report, we will be getting a report that will go out to

[0:18:10] Voice 5: public in the spring. So to get some feedback before it gets

[0:18:14] Voice 5: finalized. So this will be it's a it's obviously a process. It's

[0:18:18] Voice 5: probably going to be about two years by the time we we get it

[0:18:21] Voice 5: done. But we'll be back in the spring.

[0:18:25] Voice 5: Just yelling at already mentioned the tiny homes on

[0:18:27] Voice 5: wheels project and um also that will be part of the avicc um yeah

[0:18:34] Voice 5: i forgot to put that in there so

[0:18:36] Voice 5: uh the tiny home on wheels project will be um part of a panel on avicc so on housing

[0:18:43] Voice 5: so that should be interesting uh just hitting up the new waste regulations for multi-family

[0:18:49] Voice 5: residential business institutional and industrial properties so it came into effect january 1st

[0:18:54] Voice 5: um we're quite keen on this because it should reduce the amount of waste going to the landfill

[0:19:01] Voice 5: because restaurants schools every multi-family apartments are now going to have to separate

[0:19:09] Voice 5: their waste into the three streams but we were holding off implementing it until we could work

[0:19:14] Voice 5: with the province to get a waste hauler licensee program which is basically the carrot so we can

[0:19:20] Voice 5: And if, you know, if everybody goes to the effort of separating, but the pickup is just dumping it all into one container, then we're kind of defeating the purpose.

[0:19:29] Voice 5: So this allows us to license the waste haulers as well as offer reduced tipping fees for if they bring their loads and they're separated.

[0:19:40] Voice 5: So fingers crossed it's going to have any impacts.

[0:19:43] Voice 5: So that's for the first six months, it's more of an education, answering questions, helping everybody get their own.

[0:19:49] Voice 3: they're ducks in a row and then starting in middle of 2025 it will be enforced.

[0:19:57] Voice 5: The RDM interim housing needs assessment report I just saw the Islands Trust actually looking for

[0:20:02] Voice 5: feedback for your housing needs report.

[0:20:06] Voice 3: Thank you so much.

[0:20:07] Voice 5: So I've provided some links of this it

[0:20:10] Voice 5: was it's an odd process for this interim one because the province actually was quite prescriptive

[0:20:15] Voice 5: and how you calculate it and they take provincial averages and take actually statistics from

[0:20:21] Voice 5: municipalities so like proportion of people in certain categories in municipalities and then

[0:20:28] Voice 5: apply it to rural areas so um we we don't think it's actually very reflective of the housing needs

[0:20:36] Voice 5: for our area and we will we are going to be writing a letter to the province just to indicate

[0:20:41] Voice 5: case that you know we don't um think that this is very that's very helpful because that was my

[0:20:47] Voice 5: response yeah yeah yeah it's it's it was a strange in the end uh consultants agreed they just said

[0:20:54] Voice 5: it's you know it's all been laid out by the province how it had to be calculated but

[0:20:57] Voice 5: it was a strange thing uh legislative reform initiative um we're still working on that and

[0:21:04] Voice 5: i'd like to flag for you that there will be a for a fellow electeds um in end of february uh

[0:21:11] Voice 5: a province-wide webinar with um lawyer donald stone um helping us work through that i just

[0:21:19] Voice 5: and then um we're submitting 10 resolutions just to provide a list of those and and there is

[0:21:41] Voice 5: information about those just for your information a lot of them are related to waste management

[0:21:49] Voice 5: all of BC is facing a waste issue and and at some point you know we're going to run out of space

[0:21:57] Voice 5: so it's uh and if you have a massive fire in a community that's 10 years worth of waste that

[0:22:03] Voice 5: can go into your landfill right away so it it's it's a it's a hard situation to be in especially

[0:22:10] Voice 5: especially as we're seeing climate change impacts more fires, more flooding,

[0:22:14] Voice 5: the amounts of waste that are generated through those events are significant.

[0:22:18] Voice 5: And just for your interest as well, the drinking water and watershed protection,

[0:22:23] Voice 5: we had a report just looking back on what they've been up to for the last year,

[0:22:27] Voice 5: and I know the Islands Trust is represented on the technical advisory committee,

[0:22:31] Voice 5: and so those are my highlights for now.

[0:22:36] Voice 13: Okay, very good. Thank you very much for joining us in your report.

[0:22:40] Voice 13: and we'll be able to hang around for a bit.

[0:22:44] Voice 13: The next item would be a First Nations report.

[0:22:47] Voice 13: We don't have anything specific from any nations.

[0:22:50] Voice 13: I'll just say that our last meeting with Senemo First Nations was in last year,

[0:22:56] Voice 13: and we're looking forward to continuing that process of regular conversations with Senemo,

[0:23:03] Voice 13: working towards a revision of our protocol agreement we have with them,

[0:23:07] Voice 13: with the Gabriela LTC.

[0:23:08] Voice 13: see and of course other matters of mutual interest so this brings us to the public comment period

[0:23:18] Voice 13: this is your opportunity to let it tell us what's on your mind with respect to applications that are

[0:23:25] Voice 13: in our package today or applications and work that is being undertaken that may not be in today's

[0:23:30] Voice 13: package and then other interests that you have that you'd like to share with us within the

[0:23:36] Voice 13: jurisdiction of the islands trust so who would like to address the local trust committee today

[0:23:41] Voice 13: so two folks in the three folks in the back row and one in the front row here so why don't we

[0:23:45] Voice 13: start in the back row and work our way forward um and you can self-select who goes first

[0:23:56] Voice 3: so i need to have our parents and um just welcome to the trustees back to the new year

[0:24:02] Voice 3: into this meeting and to staff also.

[0:24:05] Voice 3: I'm here to make a comment very briefly

[0:24:11] Voice 3: and ask a question that doesn't have to be answered

[0:24:14] Voice 3: right now at all on the staff report of January 23rd

[0:24:18] Voice 3: on the update on the OCP process phase two.

[0:24:22] Voice 3: And I am representing a small DPA focus group,

[0:24:28] Voice 3: which is made up of Hugh Skinner, Bob Andrew,

[0:24:31] Voice 3: Case Library and myself.

[0:24:34] Voice 3: And this is concerning the OCP policy engagement

[0:24:41] Voice 3: 5.1 development permit areas on page 96 of your agenda.

[0:24:47] Voice 3: And this little focus group has been meeting

[0:24:50] Voice 3: since last summer and we've identified our concerns

[0:24:54] Voice 3: with current DPAs and we're researching DPAs

[0:24:58] Voice 3: and other islands and we have some ideas on details like DPAs in the LUB instead of the OCP

[0:25:06] Voice 3: and that DPA should be ecosystem-based rather than geographically based and so our question

[0:25:14] Voice 3: and I can pass my contact information on to Planner Bao after this is my questions are

[0:25:24] Voice 3: are two how can we our little group confirm our participation in the march 27th environment

[0:25:31] Voice 3: focus group which is on page 96 and can the draft goals objectives and policy language

[0:25:39] Voice 3: be sent to our little epa centered focus group ahead of time as it sits on page 97. so those

[0:25:47] Voice 3: are our questions that we really appreciate the community engagement on this topic and would like

[0:25:53] Voice 3: to have some way of participating and raising some questions and also hearing what other people

[0:26:01] Voice 3: have to say. Thank you.

[0:26:03] Voice 13: Okay, thank you. And perhaps I'll ask a trustee to raise that question

[0:26:07] Voice 13: when we're on this topic on the agenda with Narissa.

[0:26:10] Voice 6: I already did.

[0:26:11] Voice 13: You already did. I put

[0:26:12] Voice 6: it right in there as soon as I saw this. Why don't we have the DPA group down here? Because

[0:26:16] Voice 6: it was definitely given to our planners a few months

[0:26:20] Voice 6: ago. I've also got other groups like,

[0:26:23] Voice 6: why don't we have housing under housing our housing

[0:26:27] Voice 6: advisory stuff like that so you're going

[0:26:28] Voice 13: to

[0:26:29] Voice 6: raise that absolutely

[0:26:29] Voice 13: okay that's great yeah super

[0:26:33] Voice 13: thanks for bringing that to our attention

[0:26:34] Voice 13: thank you yeah

[0:26:35] Voice 13: for your work thank

[0:26:36] Voice 6: you deborah so let's

[0:26:38] Voice 13: go back to the back row there go ahead

[0:26:42] Voice 9: thanks um i'm just my name is bob andrew and uh i just come briefly so do a little update

[0:26:50] Voice 9: on something that's on your agenda, and that's to do with the rezoning application of the 98 hectares

[0:26:56] Voice 9: adjacent to Parmac. And first of all, I'd like to thank the trust committee for their efforts so far

[0:27:04] Voice 9: and clear attentiveness to this concern. And I read the staff report on the attempt to get a

[0:27:12] Voice 9: a referral to the trustees, and I thought that was a great thing to try and do because

[0:27:18] Voice 9: I suspected what actually happened was that they said, no, no, we don't do referrals with

[0:27:25] Voice 9: trust committees, but it might be something interesting to look into in the future for

[0:27:30] Voice 9: the trust committees to, when something like that clearly is going to have a huge impact,

[0:27:36] Voice 9: you want to know about it, right, directly.

[0:27:38] Voice 9: So anyway, that's one thought.

[0:27:40] Voice 9: thought. After reading the report, it shifted my personal focus, and that is to try and find

[0:27:49] Voice 9: other ways to get information both to the city of Nanaimo and to the trustees. I wrote a letter

[0:27:58] Voice 9: to the editor of our local newspaper. Somehow it didn't get in this week's newspaper. I don't know

[0:28:03] Voice 9: why but in it i um i mentioned that letters to the audience trust would be helpful to uh in in

[0:28:12] Voice 9: regards to the rezoning application would be helpful in your deliberations as to what may

[0:28:17] Voice 9: you may want to respond to that rezoning so hopefully you'll see that letter up here um

[0:28:24] Voice 9: and the other thing i was going to do um i'm going to do is i have a small petition for a petition

[0:28:29] Voice 9: petition and take an involvement about and I'll petition about resuming our consent to

[0:28:37] Voice 9: City of Nanaimo, the director of the City of Nanaimo but obviously cough it to the trustees

[0:28:41] Voice 9: so they have an idea of how many or what concerns are out of the community and also encourage

[0:28:48] Voice 9: people to write to the trust committee so that they can give the trust committee's concerns

[0:28:53] Voice 9: to the city of Nanaimo.

[0:28:55] Voice 9: Farther than no, it's not yet come up for looking at

[0:29:01] Voice 9: by the council in Nanaimo, according to their literature,

[0:29:04] Voice 9: it's still pending review by the, by their planners.

[0:29:10] Voice 9: And I think that's about it.

[0:29:12] Voice 9: Again, I just want to thank you for your attentiveness

[0:29:15] Voice 9: to this concern.

[0:29:18] Voice 6: So I'd like to respond to that very briefly

[0:29:20] Voice 6: because my first question after wondering why we're not a referral body for something that big

[0:29:29] Voice 6: is which First Nations are they trying to go and referring this to because there are a number of

[0:29:35] Voice 6: First Nations that are going to be majorly impacted by this so I'm just keeping that

[0:29:40] Voice 6: question in the back of my mind okay

[0:29:44] Voice 13: great so thank you very much yeah um good morning

[0:29:52] Voice 13: Yeah, one other in the back row.

[0:29:55] Voice 4: I'm Nancy Hetherington-Pierce.

[0:29:57] Voice 4: I'm going to have two short questions about the...

[0:30:00] Voice 4: wild rose application number 9.1 on the agenda specifically to do with the rainwater harvesting

[0:30:11] Voice 4: requirement in the proposed bylaw so this is a detail that for me is well I'm just speaking as

[0:30:20] Voice 4: an individual community member it's pretty important so in the staff report which is on

[0:30:25] Voice 4: on page 24 and 25 of the agenda,

[0:30:29] Voice 4: it says the proposed by-law includes requirement

[0:30:34] Voice 4: that it ought to be connected to a rainwater harvesting

[0:30:36] Voice 4: and collection system.

[0:30:39] Voice 4: However, in the proposed by-law itself,

[0:30:42] Voice 4: on page 35 in the agenda,

[0:30:45] Voice 4: the wording is must be connected

[0:30:48] Voice 4: to a freshwater collection system.

[0:30:53] Voice 4: And back in the staff report,

[0:30:55] Voice 4: they refer to keeping this connection to a rainwater system consistent with the

[0:31:02] Voice 4: nearby RR2 zone and that bylaw does say specifically, or in the LUB for the

[0:31:12] Voice 4: RR2 zone, it does say specifically must be connected to a rainwater harvesting

[0:31:18] Voice 4: and collection system. So I'd just like to draw your attention to that and ask

[0:31:25] Voice 4: that um if the focus is on rainwater collection specifically not more broadly fresh water which

[0:31:35] Voice 4: includes wells and a lot of people have cisterns to store water from their wells if it focuses on

[0:31:42] Voice 4: rainwater collection then the wording in the proposed bylaw perhaps should be changed from

[0:31:49] Voice 4: from fresh water to rainwater.

[0:31:52] Voice 4: Is that, am I making sense?

[0:31:55] Voice 13: Yeah, and perhaps what we'll do is we'll raise that question

[0:31:59] Voice 13: when we get to the-

[0:32:01] Voice 13: Of course, yeah.

[0:32:02] Voice 13: The application, because whether that's correct

[0:32:05] Voice 13: or there's some other thinking around that,

[0:32:07] Voice 13: that would be helpful to know at the time.

[0:32:09] Voice 13: Yeah.

[0:32:09] Voice 11: But

[0:32:09] Voice 13: thank you for that presentation, and so-

[0:32:12] Voice 13: That's my first question.

[0:32:13] Voice 13: Okay.

[0:32:14] Voice 4: Second one is quite connected to it

[0:32:17] Voice 4: because um uh in neither uh the rr2 bylaw or the proposed change for this one is it stated

[0:32:30] Voice 4: potable or non-potable and i'm wondering if it's important to think about that because

[0:32:39] Voice 4: it has implications for the kind of roofing on the buildings for which the rainwater would be

[0:32:47] Voice 4: be collected, and certainly metal roofs, which are the best for rainwater collection, are

[0:32:55] Voice 4: more expensive, I'm pretty sure, than other kinds of roofing.

[0:32:59] Voice 4: So in thinking about, again, what is the intent of this overall requirement, I think it would

[0:33:12] Voice 4: be helpful to think about concluding potable or non-potable neither word is used by the way in the

[0:33:20] Voice 4: rr2 um bylaw which i think went on backwards i was that perhaps an oversight um because it does

[0:33:32] Voice 4: make a big difference as to what the owner of the land is in fact required to do i just wanted to

[0:33:39] Voice 4: raise that as well thank you thank you now

[0:33:42] Voice 13: i know that vhod determines the suitability of water

[0:33:46] Voice 13: use potable or non-potable and perhaps that might just address that when we get with it

[0:33:51] Voice 13: okay so thank you for your input today so the stuff's out here

[0:33:58] Voice 1: morning good morning uh most you know me rich brooks yeah for the record it's good

[0:34:04] Voice 1: Yeah, I'm from the Mudge Island Community Association.

[0:34:09] Voice 1: Myself and Chad Giesbrück are the only committee members here today representing the association and the community,

[0:34:19] Voice 1: primarily because I think we want to keep it brief, our conversation,

[0:34:24] Voice 1: and reflect back on the last meeting and the adoption of the policy.

[0:34:34] Voice 1: And we're really grateful for the opportunity that it made it to that meeting and we worked through it.

[0:34:45] Voice 1: And since then, we've monitored the minutes to see what minutes came from that meeting.

[0:34:53] Voice 1: And they were just kicked out a couple of days, a few days ago.

[0:34:57] Voice 1: And after reading the minutes, we had some concerns, and it resulted in the letter that we had submitted a few days ago to the trust.

[0:35:13] Voice 1: I've got hard copies, if you'd like.

[0:35:15] Voice 1: I think

[0:35:15] Voice 13: we all

[0:35:16] Voice 1: have electronic copies.

[0:35:17] Voice 13: I think we're good.

[0:35:18] Voice 13: Our staff copied the letter as well.

[0:35:21] Voice 1: So we realized it was late in submission for this meeting, and that's fine.

[0:35:27] Voice 1: and hopefully it can be considered our letter in the next meeting.

[0:35:30] Voice 1: But the primary concern in the letter,

[0:35:36] Voice 1: and I hope you had an opportunity to really go through it over the next month,

[0:35:41] Voice 1: the primary concern was perhaps the minutes were not reflective

[0:35:46] Voice 1: of the actual discussion and meeting recorded.

[0:35:51] Voice 1: And we just ask that perhaps you have another look at that

[0:35:56] Voice 1: and listen to the recording compared to the to the minutes we think there's

[0:36:03] Voice 1: some things important issues that were perhaps missed so where our concern really

[0:36:10] Voice 1: comes from that is that there was a lot of discussion and debate you know

[0:36:16] Voice 1: regarding the policy and we were concerned that the policy may have morphed after

[0:36:23] Voice 1: that meeting and not

[0:36:27] Voice 1: incorporated all the concerns that the trustees had raised

[0:36:32] Voice 1: into the policy. But since then

[0:36:35] Voice 1: and the policy up to a few days ago we didn't realize

[0:36:39] Voice 1: had been posted online. It's in the policy section

[0:36:43] Voice 1: and it's a little hard to find. I talked a couple of minutes ago prior to the

[0:36:48] Voice 1: meeting with Toby, Trustee Elliott, and she said it's

[0:36:52] Voice 1: in a certain location in the in the web site and

[0:36:56] Voice 13: since then

[0:36:57] Voice 1: it's the architecture of the site yeah

[0:36:59] Voice 1: since then we've actually found it and uh you know many of our members are online right now

[0:37:05] Voice 1: and they've researched and they've compared the policy and we believe it appears to be okay

[0:37:14] Voice 1: you know it appears it appears that the spirit of what went and happened i am glad to hear that

[0:37:21] Voice 13: yeah

[0:37:21] Voice 1: it looks like uh but we're still concerned that the minutes may not be 100 correct but

[0:37:28] Voice 1: anyways so other than that uh there are items in our letter um regarding just how we track

[0:37:37] Voice 1: uh the information and the closure of the files so on and so forth i won't get into those right now

[0:37:43] Voice 1: but i just we just ask that you consider the letter and our concerns that we've raised

[0:37:49] Voice 1: and hopefully at the next meeting we can have a little bit better of a direction of where we're

[0:37:56] Voice 1: going but um i think for the most part the community is pretty pretty happy sure with

[0:38:04] Voice 1: with where we're at and uh and the policy okay well

[0:38:08] Voice 13: as long as we are comfortable with the policy

[0:38:12] Voice 13: That's good, and we would

[0:38:15] Voice 1: proceed according to the policy.

[0:38:18] Voice 1: Yeah, I think that's the main concern, is that the policy is, you know, what we all discussed.

[0:38:28] Voice 13: And minutes are not meant to be verbatim in any way, shape or form.

[0:38:33] Voice 13: And obviously the policy itself has reflected the conversation.

[0:38:37] Voice 13: So I think we're likely in good shape, but we will review all the detail carefully.

[0:38:41] Voice 13: Yeah. Yeah. Yeah.

[0:38:44] Voice 5: So kind of a suggestion. Yeah. If you want to amend the letter, and it's the intent still to ask us to review the minutes and compare it against the reporting to make sure it's accurate.

[0:38:57] Voice 5: it

[0:38:57] Voice 3: oh and

[0:38:58] Voice 5: then secondly i would say does micah want to amend its letter to the ltc resubmit it

[0:39:03] Voice 5: for next meeting because we are going to have a report and yes from warren about um the status of

[0:39:11] Voice 5: structures and the setbacks to the c i've asked for that make sure you would bring it for the

[0:39:16] Voice 5: february meeting and thirdly um you say in your letter there's been no response from bylaw

[0:39:20] Voice 5: law enforcement um and i was informed that one of the staff has been ill and um there's just

[0:39:28] Voice 5: not a lot of action on that so if you're not getting responses it's because we're understaffed

[0:39:34] Voice 5: and people have been away over the holidays but so files are just not being investigated at the

[0:39:41] Voice 5: moment but um i think warren's going to follow up as as able yeah

[0:39:46] Voice 1: i think that's a great idea

[0:39:47] Voice 1: So we'll do a subsequent letter amending it and

[0:39:51] Voice 7: just

[0:39:52] Voice 1: tweaking our concerns and go from there.

[0:39:56] Voice 1: Thanks very much.

[0:39:58] Voice 13: Okay.

[0:39:58] Voice 13: Well, thanks for coming today and for your close attention to the details.

[0:40:02] Voice 13: That's good.

[0:40:02] Voice 13: Appreciate it.

[0:40:04] Voice 13: Okay.

[0:40:06] Voice 8: Sir.

[0:40:07] Voice 8: Thank you.

[0:40:08] Voice 8: My name is Jim Vanstone.

[0:40:09] Voice 8: This is my wife, Joan.

[0:40:10] Voice 8: We're trying to build up on the island.

[0:40:13] Voice 1: Yeah.

[0:40:14] Voice 1: And

[0:40:14] Voice 8: we're new to the process.

[0:40:16] Voice 8: It was a matter that we had thought was to come before me today for reasons, for various

[0:40:22] Voice 8: reasons that didn't happen.

[0:40:23] Voice 8: So we thought we'd just come to get to know you a little better, get to understand the

[0:40:29] Voice 8: process a little better.

[0:40:30] Voice 8: But I was curious about Trustee Elliott's comment about the trustees corner with regard

[0:40:36] Voice 8: to the enforcement policy, and perhaps it's on the site, Trustee Elliott, but my understanding

[0:40:42] Voice 8: in front of the policy and what this gentleman just said is that the policy had been established

[0:40:46] Voice 8: on November 7th. Is it still an ongoing evolutionary process of the enforcement policy?

[0:40:53] Voice 8: The

[0:40:53] Voice 5: decision of the LCC at this meeting on November 7th set out a new policy which is not

[0:40:59] Voice 5: in the trustee corner it's on the website under sorry I just had it there under Gabriela Island

[0:41:07] Voice 5: administrative policies. It's called the compliance and bylaw enforcement policy.

[0:41:12] Voice 5: There's not my trustee corner or anything to do with me. It was the LTC

[0:41:18] Voice 5: that staff worked with. It's

[0:41:21] Voice 13: adopted policy.

[0:41:22] Voice 8: That was my understanding. I was just curious about your earlier

[0:41:25] Voice 8: comments that it might be, perhaps I misunderstood what you said. It just

[0:41:30] Voice 8: sounded like this ongoing process.

[0:41:32] Voice 5: So to clarify, there has been a

[0:41:37] Voice 5: project since 2022 to review the bylaw enforcement and compliance as a whole by trust council and

[0:41:49] Voice 5: that's a project of the regional planning committee and i was saying that we've been

[0:41:55] Voice 5: reviewing trust council policy 5.5.1 that is not the ltc our local trust committee has developed

[0:42:03] Voice 5: a compliance and bylaw enforcement policy,

[0:42:06] Voice 5: which is a part of that project,

[0:42:08] Voice 5: but this overarching policy sets out trust-wide

[0:42:12] Voice 5: how bylaw enforcement proceeds.

[0:42:14] Voice 5: So that's being looked at, yes.

[0:42:16] Voice 8: Thanks very much for the clarification.

[0:42:17] Voice 13: Okay, well, thanks for being here today.

[0:42:19] Voice 13: We'll be able to see your application soon.

[0:42:21] Voice 13: All right.

[0:42:23] Voice 13: Anybody else wish to address the LTC today, please?

[0:42:27] Voice 13: Hi, everyone.

[0:42:28] Voice 13: My

[0:42:28] Voice 14: name's Diane Dennis-Morford Farley.

[0:42:30] Voice 14: I have a piece of correspondence

[0:42:32] Voice 14: correspondence on 11.2 on the agenda today. I understand I can't speak to it at that point,

[0:42:38] Voice 14: but that I could make comments now. Is that correct? That's correct, yes. Okay, thank you

[0:42:42] Voice 14: very much. So I'm part of what was called the Village Vision Planning Committee, which was

[0:42:49] Voice 14: sort of jumped off of a session that the LTC provided in 2012, asking Freilanders to

[0:42:58] Voice 14: to give input into what the village core should look like.

[0:43:03] Voice 14: And as a result of that initial conversation,

[0:43:06] Voice 14: we formed this group, the Village Planning Committee,

[0:43:09] Voice 14: to really engage citizens around

[0:43:12] Voice 14: what the village core could look like

[0:43:14] Voice 14: and explored it through a number of different lenses.

[0:43:17] Voice 14: The process went on for a few years.

[0:43:20] Voice 14: At the end, we got students

[0:43:22] Voice 14: from the VIU Regional Planning Department

[0:43:24] Voice 14: Department to come and work with us and do planning in situ with citizens on the island.

[0:43:32] Voice 14: The work has been referenced and put into a website that is available and we have kept

[0:43:40] Voice 14: it going since 2016 as just a group of citizens. We're not a non-profit, we are just a group

[0:43:48] Voice 14: of people that do community life planning and i would like to ask that the trust uh given that

[0:43:56] Voice 14: we when you submitted our report to the trustees um a few years back were very enthusiastic about

[0:44:03] Voice 14: it and posted it on the website we would like to ask that the trust uh invest 302 or so dollars

[0:44:12] Voice 14: each year to maintain the website and domain because we've been doing it for years and it's

[0:44:19] Voice 14: just getting to be a burden to a group of individuals. We think it's really complementary

[0:44:24] Voice 14: to the work that's being done in the OCP review. It's looked at by people quite frequently and I

[0:44:31] Voice 14: think it's a great forum, an alternate forum that people can use to think about the planning that

[0:44:36] Voice 14: was done by the communities and how it might fit with the things that are happening with the OCP

[0:44:42] Voice 14: review right now. So I just wanted the opportunity to let you know why we were making this request

[0:44:48] Voice 14: and to answer any questions you might have. Thank you. Okay, thank you. All

[0:44:54] Voice 13: right, so there's no

[0:44:56] Voice 13: other speakers today. I'll continue on with our agenda. Thank you. So this brings us to section

[0:45:04] Voice 13: six.

[0:45:05] Voice 6: Maybe we should just mention to Diane that we will be addressing this when we get to, I think

[0:45:11] Voice 6: is 11.2

[0:45:11] Voice 13: and i've certainly

[0:45:12] Voice 6: made notes on it and thank you for all of that many years of work

[0:45:17] Voice 6: thank you so

[0:45:21] Voice 13: this brings us to uh the minutes we do have 6.1 is the minutes of november the 7th

[0:45:26] Voice 13: uh which was just raised by the delegates from micah um they are here for adoption and if you're

[0:45:32] Voice 13: satisfied with the minutes um we could have adoption i looked for a motion um to that extent

[0:45:40] Voice 13: I

[0:45:41] Voice 5: would just like to defer until adoption, until next meeting, if we could.

[0:45:46] Voice 5: I just want to review the recording if I have a chance.

[0:45:49] Voice 7: That's our

[0:45:50] Voice 5: problem.

[0:45:51] Voice 7: I don't think

[0:45:52] Voice 5: there's any major issues.

[0:45:53] Voice 5: I do trust that they are accurate, but because we've been asked

[0:45:59] Voice 13: to do

[0:46:00] Voice 5: that, I think it's just fair.

[0:46:02] Voice 13: The difficulty with that, of course, is that the official record isn't updated for everybody else in the public.

[0:46:07] Voice 13: and so um i'm it's up to the lgc what you want to do

[0:46:13] Voice 5: um i

[0:46:18] Voice 6: could comment right now just before we

[0:46:20] Voice 6: make a final decision don't rush toby um i i didn't find any errors or omissions or anything

[0:46:26] Voice 6: i did find a couple things that i want to follow up on you know out

[0:46:29] Voice 11: of the book

[0:46:29] Voice 6: but we'll do that

[0:46:30] Voice 6: when we get to those yes

[0:46:31] Voice 11: one

[0:46:32] Voice 6: of them being the term water budget now it's changed to something

[0:46:36] Voice 6: something else and we we wobbled between water budget water balance and now it's fresh water

[0:46:41] Voice 6: footprint so we'll come to that when we do move okay the

[0:46:45] Voice 6: project so go

[0:46:48] Voice 5: back to the minute go ahead

[0:46:49] Voice 13: yeah um

[0:46:49] Voice 5: the letter writer's concern is whether the recording of the minutes or the the way the

[0:46:56] Voice 5: minutes were recorded would change the policy or have changed the policy right and I think

[0:47:02] Voice 5: we've established the policy as adopted in the meeting um is what was discussed and so i'm

[0:47:10] Voice 5: satisfied that the minutes are i think we can at

[0:47:14] Voice 13: least they're a suitable record of the yeah

[0:47:16] Voice 5: they're a suitable record of the conversation they're not going to change the policy which is

[0:47:20] Voice 5: been

[0:47:21] Voice 13: adopted on

[0:47:22] Voice 5: the website yeah so i i think we can okay

[0:47:24] Voice 13: so then i will then suggest then that by

[0:47:27] Voice 13: general consent yeah um

[0:47:29] Voice 13: we adopt the minutes of november the 7th as presented okay i

[0:47:33] Voice 13: want to thank

[0:47:33] Voice 13: lisa for her good work

[0:47:34] Voice 7: yeah that

[0:47:35] Voice 13: was a difficult meeting to track yeah so that's great okay then

[0:47:41] Voice 13: 6.2 a resolution without meeting nothing advisory planning committee minutes nothing today and so

[0:47:46] Voice 13: this brings us to the follow-up action list um of january the 15th and um i'll just ask if there's

[0:47:54] Voice 13: any questions on the call-up action list from uh forestana it was it's

[0:48:00] Voice 5: a remote page i was lost in

[0:48:02] Voice 5: the minutes again um it's on

[0:48:05] Voice 13: page 16 of the agenda actually amazing

[0:48:08] Voice 3: yeah have

[0:48:17] Voice 5: we closed and and

[0:48:19] Voice 5: completed number two right on page 16 letter to the lieutenant governor and council um

[0:48:29] Voice 5: it keeps saying completed but it keeps coming back closed request for letters since the

[0:48:34] Voice 5: subdivision application okay and that's why it's appeared yeah because after this is complete it

[0:48:40] Voice 5: still has to appear right okay these

[0:48:42] Voice 5: lists always compute oh me too like wait

[0:48:45] Voice 5: we did that terrible

[0:48:46] Voice 6: yeah

[0:48:46] Voice 13: so we're satisfied with the follow-up action yes yeah

[0:48:51] Voice 6: okay

[0:48:52] Voice 13: thank you so uh the next item here

[0:48:56] Voice 13: business arising from the minutes is the city of nanaimo rezoning um and that's on page 21.

[0:49:05] Voice 13: let's get to that myself reflecting here what we're looking at and so this is uh an email from

[0:49:13] Voice 13: uh plannerbao and i want to thank you do you want to say anything further about that letter or uh

[0:49:20] Voice 13: remarks that we heard from the public today with respect to every zone

[0:49:24] Voice 10: No, I don't have anything further.

[0:49:27] Voice 10: This is on the agenda at the request of a trustee.

[0:49:30] Voice 10: And very clear.

[0:49:31] Voice 6: Thank you so much for all of your work on this, Stephen.

[0:49:33] Voice 6: I think, you know, as citizens of Gabriel,

[0:49:36] Voice 6: we all need to follow up on this ourselves in whatever manner we can.

[0:49:40] Voice 6: And certainly I'm going to be asking the Nanaimo City Council

[0:49:44] Voice 6: which First Nations they do include in their referrals.

[0:49:49] Voice 6: It's too bad they don't include us.

[0:49:51] Voice 6: I mean being their neighbors right across the water however I'm going to be asking them that

[0:49:57] Voice 6: and it's really helpful that you've put in here in this correspondence to us that there's a public

[0:50:06] Voice 6: hearing web page and that we can also correspond to mayor and council in advance of the public

[0:50:12] Voice 6: hearing with this address so maybe what I'll do is I think I've already passed that on to Bob

[0:50:19] Voice 6: Andrew and a couple of other people who are inquiring but I'll make sure that I

[0:50:24] Voice 6: do pass this on to them because he said something about a petition so this could

[0:50:29] Voice 6: be helpful so thank you that was really helpful.

[0:50:32] Voice 5: I think if staff could note in

[0:50:33] Voice 5: the minutes that the public is encouraged to participate in the process

[0:50:40] Voice 5: via the what's building web page I don't think it would be advisable for the LTC

[0:50:48] Voice 5: see to ask to be a referring agency and then ask to have letters from community members so that we

[0:50:54] Voice 5: can give a better response i think the better response is community members concerned about

[0:50:59] Voice 5: this should engage with the process yeah absolutely through the website and there's

[0:51:05] Voice 5: so today's agenda has that information so thank you plunder ball okay

[0:51:11] Voice 13: so thanks for that um message

[0:51:14] Voice 13: to be it is critically important in matters of the public right directly to the authority having

[0:51:20] Voice 13: jurisdiction and um so that's great so thank you uh planner for that work i'm going to move us on

[0:51:30] Voice 13: to uh gabrielle in the next section 9 page 22 of our agenda that was raised by a member of the

[0:51:35] Voice 13: public as well gabriella rezoning 2022.1 um i'll ask is there a member of is there a representative

[0:51:43] Voice 13: from that for the applicant here that's great

[0:51:47] Voice 13: recognition thank you very much so we're good

[0:51:51] Voice 13: staff report we may have some questions for you um you can certainly make some remarks um with

[0:51:56] Voice 13: respect to the report if you concur with it or not primarily so um do you want to provide us a

[0:52:03] Voice 13: summary well

[0:52:04] Voice 10: this uh rezoning application is back on the lgc's agenda for consideration on the first

[0:52:10] Voice 10: reading of bylaws 318 and 319 to amend the official community plan and land use bylaw

[0:52:17] Voice 10: to permit a broader range of commercial uses as well as two dwelling units at 752 and Canada

[0:52:24] Voice 10: Alley. Bylaw 319 incorporates the changes requested by the local trust committee to

[0:52:29] Voice 10: limit the floor area of dwelling units, require that the dwelling units be located within a

[0:52:34] Voice 10: commercial building and reduce the parking requirement for those dwelling units. Staff

[0:52:40] Voice 10: staff are recommending that the by-laws be given first reading, their referral consent

[0:52:45] Voice 10: to the First Nations, local governments and other agencies, and that the local trust committee

[0:52:50] Voice 10: confirms the by-laws are not contrary to or at variance with the honours trust policy

[0:52:54] Voice 10: statement.

[0:52:57] Voice 13: Okay, very good.

[0:52:58] Voice 13: So thank you very much for your report.

[0:53:00] Voice 13: Mr. Moan, is it?

[0:53:02] Voice 13: Yeah.

[0:53:02] Voice 13: Do you have any remarks with respect to the report or any new advice for us?

[0:53:07] Voice 12: Not really, no.

[0:53:08] Voice 12: No, I think it's pretty much what we talked about.

[0:53:11] Voice 12: Stephen and I kind of worked together on some of the changes to get it more conforming,

[0:53:16] Voice 12: and

[0:53:17] Voice 13: I think it's looking pretty good.

[0:53:19] Voice 13: Okay.

[0:53:19] Voice 13: Well, thank you for being here today.

[0:53:21] Voice 13: So, trustees, what would you like to do with this?

[0:53:23] Voice 13: Do you have any questions for staff or the council?

[0:53:25] Voice 6: Yes.

[0:53:26] Voice 6: But did you want to go first?

[0:53:29] Voice 6: I did.

[0:53:30] Voice 6: I was wondering also about the possible confusion between rainwater and freshwater.

[0:53:35] Voice 6: water so that could just be clarified um it was Nancy Heatherington-Peirce who brought that up

[0:53:41] Voice 6: in our public question period um

[0:53:44] Voice 13: just address these one at a time yeah

[0:53:46] Voice 6: maybe we could address

[0:53:47] Voice 6: them one at a time and then I feel like yeah sure

[0:53:50] Voice 10: so yeah this is I mean it's a similar requirement

[0:53:52] Voice 10: for that RR2 zone and the word fresh water is used instead of rainwater um the requirement in

[0:54:00] Voice 10: the bylaw is to have um i should let me scroll down and look but it's to have that store that

[0:54:07] Voice 10: water storage and it doesn't go as far as requiring the water be potable um it's just

[0:54:14] Voice 10: requiring that that storage be there in the event that um the owner or whoever's operating a business

[0:54:21] Voice 10: there would uh would want to use that for that rainwater storage um and rip that to make it

[0:54:27] Voice 10: requires quite a bit more and I think that's right the roof is different but as well the water

[0:54:33] Voice 10: treatment system associated with that makes the water potable and there's other ways to use that

[0:54:39] Voice 10: that water for not potable use in particular if there is a garden center on the site

[0:54:45] Voice 10: the difference the other difference or distinction really between this zone and the RRTU zone

[0:54:51] Voice 10: is that it's a commercial use and that was the there is dwelling units permitted as well

[0:54:57] Voice 10: but they have been required to be within those commercial buildings and so in this case there

[0:55:02] Voice 10: is the requirement for a groundwater license from the province and that is also a difference

[0:55:09] Voice 10: yeah

[0:55:09] Voice 6: and i do appreciate that that was a really good recommendation so i'll just briefly go

[0:55:14] Voice 6: through this and say what i'm happy about and then one more question um i'm really happy about

[0:55:21] Voice 6: about the fact that we are restricting the dwellings

[0:55:24] Voice 6: to within the commercial building envelope

[0:55:26] Voice 6: so we can have those water license.

[0:55:29] Voice 6: I'm happy about reducing the parking requirements

[0:55:32] Voice 6: to encourage active transportation.

[0:55:36] Voice 6: Happy about limiting the floor area to 90 square meters.

[0:55:43] Voice 6: I'm really happy about the change

[0:55:46] Voice 6: to remove the references to lock and var triangle area.

[0:55:52] Voice 6: which sounds like like a gothic mystery novel so it's so much better just to call it the village

[0:55:59] Voice 6: center um it's not putting all that pressure on lock and door so that's great um i'm happy about

[0:56:06] Voice 6: that all of the sewage generated on the land can be disposed of on that land that's great

[0:56:12] Voice 6: um so one quick question on page 24 of this of our i guess there's a report well page three of

[0:56:30] Voice 6: the staff report three of the staff report um in the one two three four fifth paragraph down

[0:56:38] Voice 6: um allows for one accessory building for each dwelling unit but the dwelling units are in the

[0:56:48] Voice 6: commercial envelope and you know they have a limited floor space why would we want to encourage

[0:56:56] Voice 6: two extra accessory buildings the

[0:57:01] Voice 10: well i guess you don't have to um the the accessory buildings

[0:57:09] Voice 10: are there i mean it's typical for uh dwelling units to be permitted to have accessory buildings

[0:57:15] Voice 10: in this case um it may make sense to have some ability for storage um in a smaller unit um but

[0:57:23] Voice 10: but um that isn't that isn't something that is required okay necessarily okay

[0:57:31] Voice 6: and it's just a

[0:57:32] Voice 6: question i'm actually fine with it because they're going to be in the envelope of the commercial

[0:57:36] Voice 6: building so it's not like we're taking that more you know

[0:57:39] Voice 6: outdoor space away i think the

[0:57:41] Voice 10: accessory

[0:57:42] Voice 10: buildings would not be required to be within that envelope which must be

[0:57:46] Voice 5: located but if they're a

[0:57:49] Voice 5: compost or utility house or a woodshed that doesn't make sense to put them in a special

[0:57:54] Voice 5: building

[0:57:55] Voice 6: okay two accessory buildings on the subject property which must be located within

[0:58:02] Voice 6: the envelope of a commercial building.

[0:58:04] Voice 5: Oh sorry, two buildings per lot exclude a

[0:58:07] Voice 5: pump utility house and a woodshed. So that's what it says.

[0:58:13] Voice 15: So that's why I've

[0:58:14] Voice 15: got my questions here.

[0:58:19] Voice 6: The draft bylaw would permit two accessory dwelling units on the subject property which must be

[0:58:25] Voice 6: located within the envelope of a commercial building.

[0:58:29] Voice 13: That's halfway down page 24.

[0:58:31] Voice 13: and

[0:58:31] Voice 6: no larger than 90 square meters oh that's so interesting that's the size of the dwellings

[0:58:37] Voice 6: the 90 square i think

[0:58:38] Voice 6: there's a mix

[0:58:39] Voice 10: of three dwellings oh

[0:58:42] Voice 6: okay not accessory buildings

[0:58:46] Voice 6: okay wow okay i'm okay with that okay yeah sorry it's pretty confusing yeah yeah i'm good

[0:58:54] Voice 6: yeah okay that's

[0:58:56] Voice 6: confusing should we sort it out yeah no i get it now okay so do you have

[0:59:02] Voice 6: any questions well wait i have one more hang on just a second um so i'm you know i i love how we

[0:59:09] Voice 6: i love how there's this great checklist that we go through that the staff goes through and we can

[0:59:14] Voice 6: see if it fits in with our policy statement we can see if it fits with our cp super helpful

[0:59:20] Voice 6: i'm going to ask jason yeomans at our next committee of the whole when we look at the

[0:59:24] Voice 6: trust policy whether we can get rid of the word only because we have this funny heading the

[0:59:32] Voice 6: directives only checklist it's just a directives checklist and in fact it's referred to elsewhere

[0:59:38] Voice 6: as the directives checklist and when it says directives only checklist it's it's misleading

[0:59:46] Voice 6: so we'll

[0:59:47] Voice 13: have to discuss that in the policy we

[0:59:49] Voice 6: will we are going to be

[0:59:50] Voice 6: doing that because it

[0:59:51] Voice 6: It's just right in here when you go into the directive policies like, OK, great.

[0:59:56] Voice 6: I mean, directives only is inferring that we.

[1:00:00] Voice 6: have other checklists that we do other stuff so it's confusing but I very much appreciate that

[1:00:07] Voice 6: you know we can go through these and see what what goes with what thank you for that that's

[1:00:13] Voice 6: all my comments okay

[1:00:14] Voice 13: anything else additional Toby so

[1:00:18] Voice 5: regarding the freshwater storage issue

[1:00:23] Voice 5: I think this is a matter that the groundwater specialist, groundwater expert, will need to

[1:00:30] Voice 5: bring back because I think it's something about the provincial legislation because South Pender,

[1:00:38] Voice 5: South Pender's LUB, which was drafted in 2022, so this would be the latest one,

[1:00:44] Voice 5: which requires a fresh water catchment system and cisterns with storage of fresh water on new

[1:00:51] Voice 5: new builds, so this is one of the latest land use bylaws to be developed and I would assume

[1:00:57] Voice 5: it was done with, was informed by the freshwater specialist. I think the storage of freshwater

[1:01:05] Voice 5: is probably a technical term and it's not like meant to be just restricted to rainwater

[1:01:12] Voice 5: and I could be wrong, but was this on the advice of William Shulman that we've heard

[1:01:17] Voice 5: freshwater is used, not rainwater.

[1:01:20] Voice 13: Now I see that we have Nerissa Chadwick's hand up here.

[1:01:25] Voice 13: Do you want to comment on this freshwater element?

[1:01:28] Voice 2: Yeah, I can comment on it because I work really very closely with

[1:01:33] Voice 2: William and I have actually

[1:01:36] Voice 2: drafted a lot of the policy related to cisterns, the original

[1:01:41] Voice 2: policy that was proposed for North Pender and

[1:01:45] Voice 2: in south brenda so um the reason we use the word fresh water is because we don't want to um and

[1:01:53] Voice 2: it's a bit of a challenging one because we do want to encourage people to be filling these cisterns

[1:01:58] Voice 2: with uh you know rainwater and groundwater um because uh so the way that it works and i'm you

[1:02:06] Voice 2: know i've i've been learning a lot as i go along but there is the ability to fill a cistern with

[1:02:12] Voice 2: with groundwater when the water is plentiful

[1:02:16] Voice 2: and hold it for future use.

[1:02:22] Voice 2: So the use of the word freshwater

[1:02:24] Voice 2: is to not preclude the ability to fill the cistern

[1:02:30] Voice 2: with groundwater as well as rainwater.

[1:02:34] Voice 5: That makes perfect sense.

[1:02:36] Voice 5: That's what I thought.

[1:02:38] Voice 13: Okay.

[1:02:39] Voice 11: So we're satisfied with that?

[1:02:41] Voice 11: I

[1:02:41] Voice 5: am satisfied with that answer. And noting that this bylaw will be, you know, there'll be a public process for everyone to comment on it. First reading just means that we have a draft bylaw so that questions like these can be articulated and if there are concerns, while could potentially be redrafted.

[1:03:03] Voice 5: So I do have a question about lot coverage limitations is 40% of lot area. Is that the commercial coverage? Is that unchanged?

[1:03:16] Voice 10: Yeah, we need to refer back and get back to you on exactly what the other BC's owns permit block, I think. But I believe it's yeah.

[1:03:27] Voice 10: Yeah, I would buy that.

[1:03:28] Voice 5: OK.

[1:03:29] Voice 5: And does lot coverage, it says fill needs and structure.

[1:03:34] Voice 5: So I'm assuming that doesn't include pavement and asphalt.

[1:03:39] Voice 10: Correct.

[1:03:41] Voice 10: Correct.

[1:03:42] Voice 10: Anything that doesn't meet the land use by-law definition

[1:03:45] Voice 10: of structure wouldn't be included.

[1:03:48] Voice 10: And that's right.

[1:03:49] Voice 10: And there would be some impermeable surfaces.

[1:03:52] Voice 5: I'll note that all the trees have already been taken down.

[1:03:54] Voice 5: And it's essentially a cleared lot.

[1:03:57] Voice 5: Yeah.

[1:03:58] Voice 5: Um, it's not much to be gained by well,

[1:04:04] Voice 6: there's something to

[1:04:05] Voice 5: be gained by not

[1:04:06] Voice 6: putting impermeable

[1:04:07] Voice 6: surfaces where you don't absolutely have to have that's right.

[1:04:11] Voice 6: There's a lot to be gained by putting permeable services so that you get that groundwater

[1:04:15] Voice 6: so that you can fill your system.

[1:04:17] Voice 6: Thank you.

[1:04:17] Voice 6: You're absolutely right.

[1:04:18] Voice 11: Do you have a comment?

[1:04:20] Voice 11: Just a comment.

[1:04:21] Voice 11: I think currently the lockdown coverage is allowed is 50%.

[1:04:25] Voice 11: So this will be a reduction right off of that.

[1:04:28] Voice 11: Right.

[1:04:29] Voice 11: Okay.

[1:04:31] Voice 13: So this is the first step, right? We're going to go into public comment, referral, and public hearing, rather.

[1:04:39] Voice 13: And so there'll be opportunities to amend if necessary.

[1:04:43] Voice 13: It's a good first start.

[1:04:45] Voice 13: It's a great first start.

[1:04:46] Voice 10: Just because I did have a second year to look at the other village commercial zones, and they do have that same 40% lot coverage.

[1:04:54] Voice 10: Okay.

[1:04:55] Voice 10: Good.

[1:04:56] Voice 6: Are we ready to make a recommendation?

[1:05:00] Voice 6: I move that the Gabriela Island Local Trust Committee bylaw number 318, cited as Gabriela Island Community Plan, bylaw number 166, 1997, amendment number 1, 2024, be ran a first time.

[1:05:15] Voice 13: Moved by the seconder, Toby Elliott. Thank you. Any discussion? Call for the vote then. All those in favor? Carried unanimously. Next.

[1:05:26] Voice 13: I

[1:05:27] Voice 5: move that the Gabriela Local Trust Committee bylaw number 319, cited as Gabriela Island

[1:05:32] Voice 5: land use bylaw 1999, amendment number 1, 2024.

[1:05:37] Voice 5: You read it first time.

[1:05:38] Voice 5: Second.

[1:05:39] Voice 13: Moved and seconded by Susan Yagas.

[1:05:42] Voice 13: And so any discussion?

[1:05:44] Voice 13: Call to vote.

[1:05:45] Voice 13: All those in favor?

[1:05:46] Voice 13: Then carries.

[1:05:47] Voice 6: You can answer.

[1:05:48] Voice 6: I move that proposed bylaws number 318 and 319 be referred to First Nations, local governments and agencies for comment.

[1:05:59] Voice 6: Seconder, Elliot, thank you.

[1:06:02] Voice 13: So all those in favour?

[1:06:05] Voice 13: And we

[1:06:07] Voice 6: can assume that includes our Housing Advisory Planning Committee and our ABC, right?

[1:06:11] Voice 6: Yeah,

[1:06:14] Voice 5: I move that the Gabriel Lawton Local Tax Committee has reviewed the Island's Trust Policy Statement

[1:06:18] Voice 5: directives only checklist and determine that bylaw number 318 cited as gabriella official

[1:06:24] Voice 5: community plan gabriel bylaw number 166 1997 amendment number one 2020 is not contrary to

[1:06:32] Voice 5: her experience with the island's best policy statement well second that

[1:06:35] Voice 13: moved and seconded

[1:06:37] Voice 13: so in the discussion votes in favor that carries thank you i

[1:06:42] Voice 6: move that the gabriella island local

[1:06:43] Voice 6: trust committee has reviewed the island's trust policy statement directives checklist and

[1:06:49] Voice 6: determined that bylaw number 319 cited as gabriel island land use file on 1999 amendment number one

[1:06:55] Voice 6: 2024 is not contrary to or at variance with the island's trust policy statement

[1:07:02] Voice 13: right so that's moved and i'm going to say that it actually is the director's only despite

[1:07:08] Voice 13: I might be liking it, but a directives checklist doesn't exist.

[1:07:13] Voice 13: So let's just keep

[1:07:14] Voice 13: that as written, and I'll look for a second there.

[1:07:17] Voice 13: Thank you.

[1:07:17] Voice 13: Seconded.

[1:07:18] Voice 13: And discussion, all those in favor, thank you.

[1:07:23] Voice 13: And I understand exactly what you're saying about that.

[1:07:26] Voice 13: So let's fix that somewhere else.

[1:07:29] Voice 5: So, yes.

[1:07:29] Voice 13: Okay.

[1:07:29] Voice 13: That, I believe, concludes that.

[1:07:32] Voice 13: Is there anything further?

[1:07:33] Voice 5: Thanks to the applicant for working together on this.

[1:07:37] Voice 5: yeah including some housing one of which will be affordable and secured with the

[1:07:43] Voice 5: affordable housing with the ltc so i do commend you on stretching your original vision uh for your

[1:07:49] Voice 5: okay

[1:07:50] Voice 11: thank you i do

[1:07:52] Voice 11: too or two the process is coming

[1:07:57] Voice 11: how long

[1:07:58] Voice 13: does that is it um staff can help you with that answer

[1:08:03] Voice 10: how long is the referral period 90 days okay so won't hear anything until after that probably

[1:08:11] Voice 10: yeah

[1:08:11] Voice 5: do we have an active Gabriel advisory planning yes we do they're not they just

[1:08:17] Voice 5: haven't done anything because we haven't heard anything might be up soon okay that's great

[1:08:22] Voice 5: okay

[1:08:23] Voice 13: so thank you very much thank

[1:08:26] Voice 5: you very much

[1:08:27] Voice 13: um so let's continue on with the

[1:08:32] Voice 13: the local trust committee project next on page 95 there is a chat with us to

[1:08:39] Voice 13: summarize the memorandum that she has in our general package today so i'm just going to

[1:08:45] Voice 13: thank you for joining thank

[1:08:48] Voice 2: you and i'm like very impressed that you've like

[1:08:51] Voice 2: completely nailed the timing here so um that's impressive thank you

[1:09:00] Voice 7: um

[1:09:01] Voice 2: so a few out updates here and and i've been making some notes too on some of the comments

[1:09:06] Voice 2: that were um provided earlier so i can speak to those as well um so on the first nations

[1:09:12] Voice 2: engagement front um we are are moving ahead uh steven and i met with uh first nations uh with

[1:09:19] Voice 2: us name of staff uh last week uh it was sort of a get to know you in person and uh learning a little

[1:09:27] Voice 2: little bit about how our various bureaucracies operate um which was extremely um extremely

[1:09:34] Voice 2: useful on both sides because what's what was very revealing and i mean is is always when we get into

[1:09:40] Voice 2: conversations with anyone about the islands trust is that um you know the islands trust is is unique

[1:09:46] Voice 2: and um and um understanding that uh i think really um it's really important um for all levels of

[1:09:56] Voice 2: government but particularly in the conversations we have with first nations because they recognize

[1:09:59] Voice 2: that we are we are we are constrained a lot more than um other local governments are so that was

[1:10:06] Voice 2: great um we are going to be having a um a very focused workshop um with a number of um sinemuk

[1:10:15] Voice 2: staff and with islands trust staff um focused on identifying interests their their land use

[1:10:23] Voice 2: interests. We are working with some, I would say, brilliant work that's been done by my colleague

[1:10:30] Voice 2: Sonia Zupanek, work that's been done, initiated through engagement with the Squamish, and we're

[1:10:38] Voice 2: now rolling out with the Comox. So it's great. I'm feeling very confident about this process.

[1:10:46] Voice 2: process. Our contact, Hilda, has expressed that Sinemuk are very keen in participating.

[1:10:57] Voice 2: So that's exciting. And we've got a funding agreement signed for $10,000 with them. So

[1:11:06] Voice 2: we'll be able to provide them with that funding right away. And then there's an additional

[1:11:11] Voice 2: amount that's earmarked for the next fiscal um and that'll also be very helpful um it was really

[1:11:18] Voice 2: useful to steven and i to understand what their costs are uh with respect to various types of

[1:11:25] Voice 2: of engagement um they've got yeah so their elders community committee and all of those sorts of

[1:11:32] Voice 2: things so incredibly useful conversation um any questions about that piece great

[1:11:39] Voice 6: news thank you

[1:11:40] Voice 5: Thank you, Narissa. Question,

[1:11:43] Voice 5: how often will reporting come back? I guess you're anticipating sort of a list of SFN interests of the LTC after April 2025. So this is going to be sort of the last piece of information, I guess, to inform the policy development.

[1:12:05] Voice 5: development

[1:12:05] Voice 2: that's the thinking we may have we may have uh more we may we may be able to share

[1:12:11] Voice 2: things earlier and we will as we as we progress that's

[1:12:16] Voice 5: great yeah um and just sorry one more note

[1:12:20] Voice 5: the business case that's going to trust council uh includes enough for uh first nations engagement

[1:12:28] Voice 5: for next year so

[1:12:31] Voice 2: that's what we're exploring a little bit um we put a number in there and so

[1:12:34] Voice 2: So we're getting a better sense from Hilda, how much, like, and they'll get a better sense themselves how much as well.

[1:12:41] Voice 2: So our next meeting with them, which is in a couple of weeks, will be really, like, kind of focused on that piece as well.

[1:12:46] Voice 2: So we'll have a better idea.

[1:12:48] Voice 2: And I understand there may be some funding available from the TAS budget.

[1:12:55] Voice 2: So I'm exploring that potential.

[1:12:58] Voice 2: Yeah.

[1:13:00] Voice 2: Yeah.

[1:13:01] Voice 6: Okay.

[1:13:01] Voice 6: Thank you.

[1:13:02] Voice 6: Yeah.

[1:13:02] Voice 6: Yeah. I have a quick

[1:13:04] Voice 6: question before you go into the next little paragraph,

[1:13:07] Voice 6: Marissa, it says freshwater footprint, you know,

[1:13:11] Voice 6: elsewhere and up to now we've called it the water balance or the water

[1:13:16] Voice 6: budget.

[1:13:17] Voice 6: And on page 99 of the project charter is still called the water balance.

[1:13:24] Voice 6: So are we renaming it now?

[1:13:27] Voice 6: Well,

[1:13:27] Voice 2: you know what, Susan, let's keep it with what you'd like it to be kept.

[1:13:30] Voice 2: And I think, so the project, this is, I think the consistency in language is good, Susan.

[1:13:39] Voice 2: So I think this is what the project is being called kind of internally, I guess.

[1:13:44] Voice 2: And that was the call for proposals and all of that.

[1:13:47] Voice 2: But I hear you.

[1:13:48] Voice 2: And I think that that makes sense.

[1:13:50] Voice 2: Let's just keep the consistency in that language.

[1:13:52] Voice 2: And I will change that.

[1:13:54] Voice 2: We can talk about water.

[1:13:55] Voice 2: And what do you prefer, water balance or water budget?

[1:13:59] Voice 2: it i

[1:14:00] Voice 6: prefer balance because i'm tired of monetizing everything okay

[1:14:04] Voice 2: let's call it water

[1:14:05] Voice 2: balance and uh toby are you good with that okay okay

[1:14:10] Voice 2: yeah yeah thanks for pointing that out i was

[1:14:13] Voice 2: um again i was referencing materials that were provided uh for me by william so um um i had uh

[1:14:21] Voice 2: i had just used the uh the language that he was using in in his work so but like i say it definitely

[1:14:28] Voice 2: definitely makes sense to maintain that consistency.

[1:14:31] Voice 2: So I actually had a meeting yesterday.

[1:14:35] Voice 2: I was in a meeting with William

[1:14:37] Voice 2: and the consultants on this.

[1:14:38] Voice 2: They're very excited about this project,

[1:14:40] Voice 2: which is really great.

[1:14:44] Voice 2: So that like, I was quite impressed

[1:14:46] Voice 2: by how much thought they're giving to kind of trying

[1:14:51] Voice 2: to understand the water use piece.

[1:14:53] Voice 2: So we had a lot of discussion around that.

[1:14:57] Voice 2: that um they're going to be um putting so we we don't want to survey the community to death but

[1:15:04] Voice 2: um this was a question that we we had sort of talked about a bit before the uh the new year

[1:15:10] Voice 2: was to try and tuck their survey into our survey and then morgana our communications expert is also

[1:15:16] Voice 2: a survey expert in a previous life so she was she sort of suggested that that would that would be

[1:15:23] Voice 2: what we were what we by combining them it was going to be far too much so there is going to be

[1:15:27] Voice 2: another water there's going to be a water focused like a water use focused um um survey that's going

[1:15:36] Voice 2: to be coming out uh soon and there's going and it's going to be both coming out independently

[1:15:42] Voice 2: but also attached to the water part as a separate survey you can access you'll be able to access it

[1:15:49] Voice 2: from the water portion of the survey that we have running for the ocp right now okay so question

[1:15:57] Voice 5: question before you move on yeah this is on community water use community

[1:16:03] Voice 2: water use yeah

[1:16:04] Voice 2: so it's about really getting a sense of how um how much water is being used where um where are

[1:16:10] Voice 2: the challenges in the on the island so in our conversation we were talking about how um you

[1:16:18] Voice 2: know we know that there's there's areas on the island that run dry uh sooner than others and

[1:16:23] Voice 2: there's others that are better off but we don't have that data and it's difficult to get that

[1:16:27] Voice 2: data unless you're actually on the ground talking to you know getting a good sense of what that use

[1:16:33] Voice 2: is.

[1:16:33] Voice 5: So this is residents providing anecdotal stories about their when their wells run dry or

[1:16:41] Voice 5: have we figured out the methodology? It's

[1:16:43] Voice 2: a bit of both so there's some so there's some

[1:16:47] Voice 2: calculations related to population and estimated use, I guess, as well as, like, the biological

[1:16:59] Voice 2: stuff, like the understanding of the depth of the aquifer and all of that. So it's to

[1:17:05] Voice 2: supplement the sort of the scientific or the kind of desktop analysis piece of it. We did

[1:17:12] Voice 2: find on maine that there was you know some considerations that the science doesn't pick up

[1:17:20] Voice 2: so um it's kind of ground truthing really what um you know what what the rest of the data can look

[1:17:26] Voice 2: at or finds um

[1:17:29] Voice 5: sorry so many questions on the survey because i think this is a really critical

[1:17:34] Voice 5: piece um there are water users agriculture uh commercial are they going to be surveyed in the

[1:17:40] Voice 5: same way and are they going to be required to fill out the survey just because there are some users

[1:17:47] Voice 5: that have a greater impact potentially so

[1:17:51] Voice 2: um we were talking a little bit about meth the method

[1:17:56] Voice 2: and i don't think that was completely that wasn't completely resolved in our conversation so if you

[1:18:01] Voice 2: have some suggestions on on uh you know how we should be going out there um it's com like we'd

[1:18:08] Voice 2: really there would there's really um that would that would be really valuable thanks

[1:18:15] Voice 5: might be a

[1:18:17] Voice 5: question for the apc um let me mull it over so what's the timeline on this again because i don't

[1:18:25] Voice 5: see it in the um page 96 in your table here uh

[1:18:31] Voice 2: so this is this is the water balance work yeah is

[1:18:35] Voice 2: So yeah, 96, the table is just about the engagement on the OCP generally.

[1:18:41] Voice 2: So we were in the conversation right now, the contract is till March 31st, but because of the depth of work, we will be looking for, they were talking about an extension to the end of June.

[1:18:58] Voice 2: And that timing is fine, because this will primarily be informing the land use bylaw changes, because ultimately, you know, the decisions will be around whether you want to support adding additional density in various ways, and that's what the OCP can support.

[1:19:21] Voice 2: And the OCP can also provide the language around needing to look at water balance that the, you know, the land use bylaws should reflect or should reflect an analysis of zoning provisions should reflect an analysis of water balance.

[1:19:42] Voice 2: So we'll be, so we're good. It's not bad timing.

[1:19:46] Voice 6: Oh, good. So, in the project charter, Nerissa, it says May 20, so maybe June?

[1:19:54] Voice 2: Um, that's what, yeah, yeah, so that, you're, yeah, that's a good point too, and I've got my

[1:19:59] Voice 2: project charter up here, yeah, so this is what I was hearing from, uh, William yesterday. Yeah,

[1:20:07] Voice 2: so it's like all fresh to me too, so I can make that amendment. Um, and I think I'm going to,

[1:20:22] Voice 2: I'm going to connect with William and I'm going to encourage, if you're open to it, that maybe we share our, they share the survey and the sort of methodology for rollout with you before they move forward with it.

[1:20:40] Voice 3: Yeah, I

[1:20:41] Voice 2: think that makes sense.

[1:20:42] Voice 3: That'd be great.

[1:20:51] Voice 13: So does that conclude your reporting at this?

[1:20:55] Voice 2: No, we got some more here.

[1:20:57] Voice 2: I

[1:20:57] Voice 6: have another question before you start on the next section there is on suitable land analysis

[1:21:02] Voice 6: yep um you know we've always sort of added the build-out update to the suitable land analysis

[1:21:10] Voice 6: and I know in the project charter it says suitable land and build-out analysis and um

[1:21:18] Voice 6: that was sort of expected in the project charter for November and I'm fine with it being delayed

[1:21:24] Voice 6: but I don't I'm hoping that the build-out analysis will be part of that yep yeah

[1:21:30] Voice 2: we've got that we've

[1:21:32] Voice 2: done a we've done a preliminary build-out analysis um Stephen and I we just need to do another

[1:21:38] Voice 2: review of it to make sure we're we're good with it before we put numbers out there so um and that

[1:21:44] Voice 2: that is part of the yeah yeah it's it'll be all all part of it

[1:21:49] Voice 6: wonderful um

[1:21:51] Voice 2: so I've got uh so as

[1:21:53] Voice 2: as I've indicated here, it is, the work will be completed. Oh, you know what? It's going to be

[1:22:01] Voice 2: completed by January 31st, by the end of this month.

[1:22:06] Voice 6: Wow. It says

[1:22:07] Voice 6: March 31st here. I know,

[1:22:09] Voice 2: sorry. That was like me thinking about the above when I was writing it. But if you flip to the

[1:22:14] Voice 2: other page, I see the proper date, which is January 31st. So what we're

[1:22:18] Voice 2: trying, what we're

[1:22:19] Voice 2: doing is we're we want to set up um meetings to review the suitable land analysis uh special

[1:22:25] Voice 2: meetings with each ltc should take about an hour um to introduce the suitable land analysis uh

[1:22:32] Voice 2: discuss the the layers so you understand it um and collect some feedback so i need you to

[1:22:40] Voice 2: in order to set up that meeting we need i need a resolution um for direction and that's just

[1:22:46] Voice 2: in italics there so um did you have any

[1:22:50] Voice 6: dates in mind Marissa um

[1:22:53] Voice 2: not yet um we'll have to canvas

[1:22:55] Voice 2: Chloe's gonna um you'll come back to

[1:22:59] Voice 6: canvas you

[1:23:00] Voice 2: on on possible dates okay I'm

[1:23:05] Voice 2: happy to make that

[1:23:06] Voice 1: motion right

[1:23:06] Voice 6: now before we go to the next part okay I move that the Gabriela local trust committee

[1:23:12] Voice 6: request staff to schedule a special meeting in february 2025 to review the suitable land analysis

[1:23:19] Voice 13: moved seconded by toby elliott any further discussion all those in favor there you go

[1:23:27] Voice 5: great and this of course will be public and members of the public will be able to watch

[1:23:32] Voice 5: alongside is it as

[1:23:33] Voice 13: yeah that'd

[1:23:34] Voice 5: be a special

[1:23:35] Voice 13: meeting singular topic won't be yeah

[1:23:40] Voice 2: yeah that's

[1:23:42] Voice 2: right it'll but it's not an yeah yeah they can watch yeah it's

[1:23:46] Voice 2: not just not to

[1:23:47] Voice 2: discuss yeah yeah

[1:23:48] Voice 13: it's not an

[1:23:48] Voice 13: engagement it's just a that's right public meeting

[1:23:51] Voice 2: that's great correct

[1:23:52] Voice 13: uh

[1:23:53] Voice 2: yeah so so

[1:23:54] Voice 2: moving right along here um uh yeah so we've got the schedule of our engagement there um it's going

[1:24:02] Voice 2: well um stephen and i are working on um draft policies so that we can really get to the heart

[1:24:10] Voice 2: of things in these meetings they can be very focused um um i can speak to the couple of items

[1:24:17] Voice 2: that came up um the uh the housing apc has been invited an invitation did go to the housing apc

[1:24:26] Voice 2: for the the housing meeting on february 6th but we haven't got any reps that have um that have

[1:24:32] Voice 2: confirmed uh so chloe is as we speak following up with them um and she so hopefully we'll have

[1:24:41] Voice 2: a couple of reps uh from the housing apc joining us on february the 6th um are

[1:24:49] Voice 6: we invited to those

[1:24:50] Voice 6: meetings as well in the recess uh

[1:24:53] Voice 2: well no not right now we don't we don't we haven't invited

[1:24:58] Voice 2: did you do those do you want to

[1:25:00] Voice 6: be that's fine i just

[1:25:03] Voice 6: i was worried like oh my god i don't have

[1:25:04] Voice 6: that yeah yeah

[1:25:05] Voice 2: yeah no the idea is that uh we'll get the community members together and we're

[1:25:09] Voice 2: looking at small numbers like sort of six to ten uh in our boardroom um to chat and you're trying

[1:25:15] Voice 2: to to get diversity we'd put together a list through our you know we've we've had individuals

[1:25:20] Voice 2: kind of poke up through our engagement and we've got a number of groups you've all had a look at

[1:25:25] Voice 2: the list so um we've reached out to everyone uh and so i think i think they'll be they'll be nice

[1:25:31] Voice 2: and focused so we'll have um that information to kind of really we can bring that information into

[1:25:37] Voice 2: the focus conversations on those topics um i can speak to the um so this the development permit

[1:25:45] Voice 2: area group they are on the list for our environment um meeting we haven't sent anything

[1:25:50] Voice 2: anything out yet because that meeting is late March.

[1:25:55] Voice 2: So they'll get integrated into the process at that point in time.

[1:26:01] Voice 6: I am so grateful for that because a few months ago you asked us to send you suggested groups

[1:26:07] Voice 6: and I'm sure we both sent you quite a list of suggested groups.

[1:26:11] Voice 2: Yeah and in fact while you were talking, this is how amazing our staff are, Chloe sent me

[1:26:19] Voice 2: me the list of the groups for the environment meeting just to so that we we see that they're

[1:26:24] Voice 2: on there so we have that list um so there is a

[1:26:30] Voice 6: for climate resilience

[1:26:31] Voice 6: um there's no date yet

[1:26:33] Voice 6: and no focus group but there is a very important focus group the climate 12 12 group and i'm sure

[1:26:40] Voice 6: i sent that in i couldn't have

[1:26:42] Voice 6: said yes well

[1:26:42] Voice 2: i think i've identified that uh we will engage with

[1:26:45] Voice 2: with the climate 1212 group um um uh on the climate resilience piece the the climate resilience

[1:26:53] Voice 2: pieces will be will be integrated throughout the whole uh ocp so um um but like i said like like i

[1:27:02] Voice 2: have indicated so at this point we don't need a we're not feeling like we need a focused group on

[1:27:07] Voice 2: it um but we will we will ensure that they do get an opportunity to um to have some focused

[1:27:14] Voice 2: discussion on it at some point in the process so

[1:27:17] Voice 5: do you want sorry a question uh chair so go ahead

[1:27:24] Voice 11: um

[1:27:24] Voice 5: so getting back to sorry this uh how is climate resilience going to show up in each of these

[1:27:31] Voice 5: areas getting input from the climate 12 12 12 group on like what kind of questions would be

[1:27:39] Voice 5: be useful to be posed in each topic area, or what sort of input are you seeking?

[1:27:46] Voice 2: We're trying to figure that out. I also have 15 years of background working with climate

[1:27:56] Voice 2: mitigation with local governments, so I have a bit of a perspective on it. So that's why I don't

[1:28:02] Voice 2: want to not include them, but I want to make sure that their input is useful. I don't want to waste

[1:28:08] Voice 2: anybody's time so yeah

[1:28:11] Voice 6: great yeah

[1:28:12] Voice 2: um and again like i do want to emphasize that i i uh you know

[1:28:18] Voice 2: we really do um we hold um local knowledge with very high um regards so well

[1:28:27] Voice 5: and there are lots

[1:28:28] Voice 5: of scientists and yeah

[1:28:30] Voice 2: absolutely absolutely

[1:28:31] Voice 5: we're experts here who we invested in

[1:28:35] Voice 5: in making

[1:28:36] Voice 5: making sure our community is uh thinking about the climate

[1:28:39] Voice 2: exactly and that's that's where i

[1:28:41] Voice 2: go i don't want to waste anybody's time i want to make sure that um that that we get the best

[1:28:45] Voice 2: feedback that we can um um yeah so that is my overview uh i think i yeah i i could speak very

[1:28:58] Voice 2: briefly to you maybe you're going to get in into that into the letter section but i i thought that

[1:29:04] Voice 2: As part of this, I could bring it up, the Village Vision site, what I see in terms of OCP support is that there could be the potential of drawing on communications budget if they connect their work with the OCP work directly, that could be an option.

[1:29:30] Voice 2: So I thought I'd just mention that because it was something that came to mind.

[1:29:34] Voice 6: Yeah, that came to mind as well.

[1:29:36] Voice 6: And I did ask RPM Jamret about that,

[1:29:40] Voice 6: whether if we could get funding,

[1:29:42] Voice 6: could we link it to the OCP review?

[1:29:44] Voice 6: But we'll probably talk about that

[1:29:46] Voice 6: when we get to the letter.

[1:29:47] Voice 2: Yeah, so it would come from the OCP budget,

[1:29:49] Voice 2: the communications budget.

[1:29:53] Voice 2: And this project will run,

[1:29:55] Voice 2: well, through 2024, 25, 25.

[1:30:00] Voice 2: 26 and there will be a 26 27 with the lub review so wow thank you so much

[1:30:11] Voice 6: narissa all right any

[1:30:14] Voice 6: questions

[1:30:15] Voice 5: always but we know your time is valuable and uh probably got a million other things to go

[1:30:25] Voice 5: to no more at this point this is great report really efficient and tight and a lot of great

[1:30:33] Voice 5: information contained in it so that encouraged our community to read this actually

[1:30:38] Voice 2: so you have

[1:30:39] Voice 13: everything you need i have

[1:30:40] Voice 2: everything i need yeah thank you

[1:30:42] Voice 13: perfect thank you for spending the time

[1:30:45] Voice 13: with us today planner bow oh planner bow has something we

[1:30:48] Voice 10: can just check in nursery still

[1:30:50] Voice 10: thinking about the special meeting on february 27th

[1:30:54] Voice 2: yes thanks thank you um thanks stephen for

[1:31:00] Voice 2: coming in. We do need another resolution

[1:31:02] Voice 2: from you. And

[1:31:04] Voice 2: Stephen has it figured out.

[1:31:06] Voice 2: We actually need

[1:31:08] Voice 2: direction to schedule the special meeting

[1:31:10] Voice 2: on the 27th

[1:31:12] Voice 2: for the

[1:31:14] Voice 2: housing

[1:31:15] Voice 2: focused conversation.

[1:31:18] Voice 6: Every 27th?

[1:31:20] Voice 2: Yeah, and we might as well do for March

[1:31:22] Voice 2: the 28th as well for

[1:31:24] Voice 2: the economy and

[1:31:26] Voice 2: connectivity

[1:31:28] Voice 2: meetings. So the resolution

[1:31:30] Voice 2: The solution would be to schedule special meetings for February 27th and March 28th to address OCP topic areas.

[1:31:42] Voice 5: So moved.

[1:31:44] Voice 5: Second.

[1:31:46] Voice 5: Thank you, Lisa.

[1:31:48] Voice 2: Thanks, Stephen.

[1:31:49] Voice 2: I

[1:31:49] Voice 13: was too eager to get

[1:31:49] Voice 2: to lunch, so I'm going to go now, though.

[1:31:51] Voice 13: Well, I'm trusting that everybody's looked at calendars and knows that those days are going to work for everybody.

[1:31:58] Voice 13: So, I'm just going to ask Lisa to read back that motion to make sure it's correct.

[1:32:05] Voice 15: That we give you a lot of local trust community points not to schedule a special meeting for February 27, 2025 and March 28, 2025 to address official community plan review topic areas.

[1:32:19] Voice 15: Lisa,

[1:32:19] Voice 2: I'm wondering if we should just put a little extra in there that says, or alternative

[1:32:28] Voice 2: available dates, just in case there's conflict.

[1:32:32] Yeah.

[1:32:35] Voice 2: Then we don't have to come back to you.

[1:32:37] Voice 13: No,

[1:32:37] Voice 2: that'd be fine.

[1:32:38] Voice 13: Yeah.

[1:32:39] Voice 2: Okay, great.

[1:32:40] Voice 13: Okay, so then that's moved and seconded?

[1:32:43] Voice 13: Yep.

[1:32:43] Voice 13: And who moved and seconded?

[1:32:45] Voice 13: Toby moved and I seconded.

[1:32:47] Voice 13: Okay, that's great.

[1:32:47] Voice 13: Thank you.

[1:32:48] Voice 13: so then i'll just call the vote i'll lose a favor and so that carries unanimously there you go

[1:32:54] Voice 2: great okay now

[1:32:55] Voice 13: you have everything you need no

[1:32:57] Voice 2: i do yeah thank you okay bye okay well thank you

[1:33:01] Voice 13: again very much for being with us today and this is terrific work i enjoy your enthusiasm and uh

[1:33:08] Voice 13: and uh leadership here thank you all right we'll

[1:33:11] Voice 2: see you soon okay

[1:33:13] Voice 13: so this brings us to

[1:33:15] Voice 13: to our correspondence and perhaps we'll just wrap this up

[1:33:18] Voice 13: and then we'll have our lunch break

[1:33:20] Voice 13: and return with the remainder of the agenda.

[1:33:23] Voice 13: So correspondence normally received

[1:33:26] Voice 13: unless there's any specific direction.

[1:33:27] Voice 13: We have two pieces of correspondence here.

[1:33:30] Voice 13: One from Sandra Miller regarding funds,

[1:33:33] Voice 13: refund and development variance permit application fee.

[1:33:38] Voice 13: Certainly understand her concerns.

[1:33:40] Voice 13: Staff have written to her and advised her about policy,

[1:33:43] Voice 13: But, Trustees, what would you like to do with respect to this most recent letter, the 11.1?

[1:33:53] Voice 5: Well, the LTC has expressed its, I guess, is the word regret?

[1:34:02] Voice 5: Over the, yeah, sympathy with the applicant, Sandra Miller.

[1:34:07] Voice 5: It has been a process that's, I think, tested for patients.

[1:34:12] Voice 5: and we've acknowledged that um i i guess i wish to say that we can't go back in time

[1:34:22] Voice 5: and make the bylaws what they are not and um i don't agree that the honest trust poorly

[1:34:30] Voice 5: conducted or processed this dvp staff did process it in accordance with what the policy was at the

[1:34:40] Voice 5: the time and um further it had been a learning process for all of us the referral to send them

[1:34:49] Voice 5: up first nation as we've stated before was because they specifically asked to see all

[1:34:55] Voice 5: development variance permits and i recall the meeting in which they asked for all the development

[1:35:01] Voice 5: variance permits we want to see them and so as we've just heard from the planner this is still

[1:35:06] Voice 5: the very beginning of us learning each other's interests and how that translates into processes

[1:35:15] Voice 5: and so this was um a learning experience in which then we turned it and said we don't need to

[1:35:23] Voice 5: offer comment on this it's very minor um a very minor um dvp but we can't really go back in time

[1:35:35] Voice 5: nor can we say that I can't say that you shouldn't have followed that process so

[1:35:42] Voice 5: I think the LPC has offered its apologies and again we do say that

[1:35:46] Voice 5: sorry for any hardship that has been occasioned but we can't offer a refund

[1:35:55] Voice 5: either the work has been done and it is in accordance with the process at the

[1:36:04] Voice 5: time. I don't know what else we can do. I looked into all the policies of whether we could have

[1:36:09] Voice 5: sponsored this and it doesn't fit. So she's asking whether it fits the lower cost recovery for

[1:36:17] Voice 5: environmental protection community benefit, but that benefit to the community has to be a community

[1:36:23] Voice 5: amenity that is defined in the OCP. It's not something we can decide at our discretion

[1:36:27] Voice 5: discussion because we benefited from this process in learning, we can refund the application

[1:36:34] Voice 5: amount. So I'm very sorry, but I don't think we can do anything at this point.

[1:36:39] Voice 6: I would echo that, but I also would add that the other learning opportunity was we were also

[1:36:46] Voice 6: working on our bylaw enforcement policies, and we worked specifically on retaliatory and vexatious

[1:36:54] Voice 6: complaints and um so um miss miller points out that you know this process that she had to go

[1:37:02] Voice 6: through which was based on a retaliatory complaint um reinforced the need for new policy development

[1:37:10] Voice 6: well we didn't we were doing that right when she when this came to us sadly so she was just caught

[1:37:17] Voice 6: in the middle we can't go back and change those processes we followed them according to our

[1:37:22] Voice 6: legislation and I already sent her a letter expressing my own dismay at how long it took

[1:37:31] Voice 6: and I think that's the best we can do.

[1:37:33] Voice 13: Okay so thank you to both of you and thank you

[1:37:38] Voice 13: Susan for writing. Certainly we're sympathetic and we understand the plight that

[1:37:48] Voice 13: Sandra Miller has been put in, but what little good news there is is that you have a development

[1:37:55] Voice 13: variance permit that has legalized that structure in perpetuity, right with the property, and

[1:38:03] Voice 13: so that will never be an issue for anybody in the future.

[1:38:06] Voice 13: So I don't know that we need to correspond any further with her, but if you want, I would

[1:38:17] Voice 13: suggest we just receive this information, okay?

[1:38:20] Voice 13: So that's great. Thank you. So the next letter here, a member of the public here today brought to our attention earlier, is a letter regarding a Village Vision website support, looking for some funding assistance.

[1:38:38] Voice 13: I'll just say that we don't really have a budget for that sort of thing and the staff

[1:38:43] Voice 13: have some suggestion about where budget might come from and how we would manage that in

[1:38:48] Voice 13: Fairhouse to others that also post websites.

[1:38:53] Voice 13: So maybe just ask staff if you have any thoughts with respect to budgeting for this, otherwise

[1:38:58] Voice 13: I'll go to trustees to see what their thoughts are.

[1:39:01] Voice 13: Yeah,

[1:39:02] Voice 10: I mean that's correct. It's not something that the LTC can typically do. The one possibility, I think, is that if it's something where it's supporting an LCC project, then possibly that both project funds could be used in that way.

[1:39:20] I don't

[1:39:21] Voice 10: think it would be something in perpetuity.

[1:39:24] Voice 10: but that might be the one the one budget it could it could

[1:39:29] Voice 10: the

[1:39:30] Voice 5: website as i understand it is there to provide a record of the community engagement

[1:39:41] Voice 5: it's not actively soliciting community input anymore perhaps there could be a conversation

[1:39:48] Voice 5: with the communication specialist whether there could be an archival version of the website that

[1:39:56] Voice 5: is captured and brought into the OCP review so that that public material which I'll note was

[1:40:04] Voice 5: sponsored by a number of organizations as to engaging with the public but perhaps the value

[1:40:11] Voice 5: you is in not maintaining a website in perpetuity but capturing what was a public a community

[1:40:19] Voice 5: information a community consultation process and if there is some way to bring it into our

[1:40:26] Voice 5: and I'm not asking for answers yet I think we have to refer this to a communication specialist

[1:40:32] Voice 5: and see if Morgana might have any ideas and if that would be acceptable to the village patient

[1:40:39] Voice 5: I don't think it's an option to continue funding a website in perpetuity.

[1:40:43] Voice 5: It would simply be unfair to other non-profit societies whose work does contribute to the, you know, overall governance.

[1:40:52] Voice 5: I don't think we're, I think it would just put us in an unfair position.

[1:40:57] Voice 5: But perhaps there's a way to capture that information without...

[1:41:02] Voice 13: so do you have an idea for a motion to refer to staff to consider archiving uh this website within

[1:41:10] Voice 13: our own website like

[1:41:11] Voice 5: if we could request the communication specialist to consider this letter

[1:41:16] Voice 5: and any way that the gabriel ocp project could um provide

[1:41:29] Voice 11: a platform provide

[1:41:30] Voice 5: a platform

[1:41:31] Voice 5: form for the village vision website it would yeah yeah

[1:41:38] Voice 13: and it would be searchable and

[1:41:40] Voice 13: and

[1:41:40] Voice 5: communicate with the um the i don't know

[1:41:44] Voice 13: if that meets the stakeholders the requirements of

[1:41:48] Voice 13: the um member of the public but i think that's there's possibilities there whereas funding the

[1:41:56] Voice 13: website there isn't really any possibility so

[1:41:58] Voice 6: hang on before we go further with that because

[1:42:00] Voice 6: Because I had a question, and I think Flannabelle had a comment.

[1:42:03] Voice 7: Yeah.

[1:42:05] Voice 7: Your comment?

[1:42:07] Voice 7: I can win.

[1:42:08] Voice 7: Okay.

[1:42:08] Voice 6: So my first response was, I would be, I mean, I think Narissa said that we probably could fund this, but only connected directly to the OCP project.

[1:42:20] Voice 6: And my suggestion already, I wrote it down here, can we limit this to the OCP project?

[1:42:29] Voice 6: can we limit our possible funding just to the OCP project because I don't know

[1:42:36] Voice 6: for sure if it's only archived if it only has archival value I would need to

[1:42:40] Voice 6: find out from the letter writers if it has more than archival value I just

[1:42:46] Voice 6: don't know well yeah

[1:42:49] Voice 5: it's a

[1:42:50] Voice 5: conversation and that's why I think if the planner

[1:42:54] Voice 5: and perhaps you could triage this with Morgana and Illegivision people.

[1:43:02] Voice 10: Right. Yeah, I think that was my question is, is it a, I mean a website, is it like there's reference to a report and that may be a simpler, if that's a, if that's what it is that's wanting to be preserved and maintained for the record on a website.

[1:43:20] Voice 10: i think that's simpler um of a request to say that this could be included in ocp materials or

[1:43:28] Voice 10: or something to that effect if it's a website where i don't know how and i'm not a technological

[1:43:34] Voice 10: person in that way but i don't know how that would work to to incorporate a website into our website

[1:43:39] Voice 10: or well with

[1:43:41] Voice 10: the functionality of it there's

[1:43:43] Voice 5: a lot of reports on it there's a conversation about

[1:43:45] Voice 5: rural character and it's 150 pages there's multiple reports and and youtube videos and

[1:43:53] Voice 5: um i agree that there's value in it i just think there's further conversation about how to

[1:44:00] Voice 5: link that to the ocp review um i think the

[1:44:04] Voice 13: suggestion to send it to communications

[1:44:05] Voice 13: specialist the letter for analysis would get us to where we are because when you open up the store

[1:44:11] Voice 13: Or with what you're saying about how much is in there,

[1:44:14] Voice 13: all that material would have to be vetted

[1:44:16] Voice 13: in order to be placed on our servers, I feel.

[1:44:19] Voice 6: Well, the reports are already on our LTC website.

[1:44:22] Voice 13: Okay, well, that's good then.

[1:44:24] Voice 6: The final report.

[1:44:26] Voice 13: Yeah, I don't know.

[1:44:26] Voice 13: Oh, the final report.

[1:44:27] Voice 6: But

[1:44:28] Voice 13: if there's more information that we didn't create,

[1:44:32] Voice 13: we would want to make sure that it was correct and accurate.

[1:44:37] Voice 13: I would say let's send it to the communications specialist

[1:44:39] Voice 13: and see what they come up with.

[1:44:40] Voice 5: It's tough. It's tough. I mean, so that is one option before we move on. Another option is to fund it from the communications budget for fixed time, one or two years, $310 would be $600.

[1:44:54] Voice 5: dollars i think we need an assessment from who is managing the project budget because last year the

[1:45:04] Voice 5: ocp preliminary review used absolutely every dollar that was budgeted and i know it says

[1:45:09] Voice 5: 77 000 but 50 000 is for the water uh 10 000 for first nations engagement there isn't going to be a

[1:45:17] Voice 5: lot um left over and communications should be happening about the forums and the public

[1:45:24] Voice 5: engagement opportunity so i would refer this both to marissa chadwick and the communications

[1:45:32] Voice 5: specialist to have a conversation about what could be done i

[1:45:37] Voice 10: was just going to suggest as a

[1:45:39] Voice 10: instead of indicating specific staff if you make it more generalist request that investigates

[1:45:52] Voice 13: So

[1:45:53] Voice 6: we need to make a motion for that. I move that the Gabriel Island Local Trust Committee

[1:45:58] Voice 6: request staff to look at the correspondence from Village Vision dated, get the date, January

[1:46:10] Voice 7: return and

[1:46:12] Voice 6: advise the local trust committee regarding options for support yeah yeah options

[1:46:23] Voice 6: for support thank you do you

[1:46:25] Voice 15: capture that reason i think so um request out to look at correspondence

[1:46:34] Voice 15: from village vision from january 25 and advise the local trust committee regarding options for

[1:46:41] Voice 15: what you yeah thank you do

[1:46:43] Voice 13: we have a seconder thank you any further discussions it was really

[1:46:48] Voice 5: an excellent project and there is a lot of value in it yeah yeah the conversations that we're had

[1:46:55] Voice 5: are still relevant today so thank you for bringing this to it sure okay

[1:47:00] Voice 13: so i'll call

[1:47:01] Voice 13: all those papers that carries unanimously and so we'll see what comes of it um let us

[1:47:08] Voice 13: uh hope for our break and i mean i say that we're going to return 12.5 and we'll continue with the

[1:47:16] Voice 13: remaining uh oh there's no more business

[1:47:21] Voice 5: no i'm just looking at that there is

[1:47:24] Voice 13: no further page

[1:47:25] Voice 13: should we just proceed and conclude this meeting today okay so we're going to proceed with what's

[1:47:31] Voice 13: remaining which is uh essentially stack report um sorry for the uh confusion there was a new

[1:47:39] Voice 13: part there's a new business which

[1:47:41] Voice 13: was your item the

[1:47:42] Voice 6: annual meeting with realtors okay so

[1:47:46] Voice 13: then what would you like to uh present or suggest to us so

[1:47:51] Voice 6: this goes back a couple of years i made

[1:47:53] Voice 6: a request a couple of years ago because um just because of conversations that were coming to me

[1:47:59] Voice 6: as a newly elected trustee that well why is a realtor selling this property with this you know

[1:48:05] Voice 6: why is it realtor when that's not even possible that's that sort of thing so then I remembered

[1:48:09] Voice 6: oh when I was a trustee 30 years ago 35 years ago we always had an annual meeting with the local

[1:48:15] Voice 6: realtors and usually it was a lunch meeting and together and we would talk to them about you know

[1:48:22] Voice 6: any publications that we had on hand that related directly to the trust works as opposed to the

[1:48:29] Voice 6: the regional district or other municipalities for example and it was great and then they were

[1:48:34] Voice 6: also provided with any written materials that would be helpful to them um and then it came up

[1:48:40] Voice 6: again uh it came up again at our investigation of a property union just this week and i was talking

[1:48:47] Voice 6: to planner uh tomatoes about it and she said yeah it would would be really helpful to have a meeting

[1:48:53] Voice 6: with the realtors once a year um i can't see that it would be a big cost just a time commitment

[1:49:02] Voice 6: maybe lunch um and so we have had really good publications we've had one called living in the

[1:49:10] Voice 6: trust area and we also have one called stewardship tips those are pretty fancy pretty nice bossy ones

[1:49:17] Voice 6: but look what i found at our local northern trust office the thetis island sustainability guide

[1:49:24] Voice 6: you've been holding out on me peter absolutely look

[1:49:26] Voice 13: at this i don't want to share all this good

[1:49:28] Voice 13: information wow

[1:49:28] Voice 6: like this is cheap easy to produce totally wonderful could easily be it's 12 pages we

[1:49:35] Voice 6: could easily cut it down to eight or ten because there's some household tips in here that we don't

[1:49:39] Voice 6: necessarily they're great but we don't necessarily need to include the weird thing about this is

[1:49:46] Voice 6: and it's got great references on the back for other it under the island's trust conservancy

[1:49:53] Voice 6: it still has it listed in the island's trust fund well

[1:49:57] Voice 13: but that's all i

[1:49:57] Voice 6: know yeah well but

[1:49:59] Voice 6: it's obviously you know useful still so it's oh

[1:50:02] Voice 11: they're still useful yeah so there

[1:50:04] Voice 11: are a few

[1:50:04] Voice 11: things

[1:50:05] Voice 6: that i want to look into i do want to really ask for an annual meeting with the realtors

[1:50:11] Voice 6: Not just the staff, but also the local trustees and maybe the whole local trust committee, just to talk about things in general.

[1:50:21] Voice 6: Those were very productive meetings in the past, and I'm talking the ancient past.

[1:50:27] Voice 6: And I would also, I'm going to talk to Morgana and also to Michaela Yanni about what it would cost to produce a Gabriola version of this.

[1:50:39] Voice 6: i'm hoping not a whole lot i think it would

[1:50:42] Voice 6: be super useful i think in a meeting with the

[1:50:46] Voice 6: realtors and also as a handout like this is in our northern office and the handout that's where

[1:50:52] Voice 13: i got it so do you have a motion prepared to uh yeah to

[1:50:57] Voice 13: investigate i do i

[1:50:59] Voice 6: moved out the gabriel

[1:51:00] Voice 6: on the local test committee request staff to i'm just going to say schedule an annual meeting with

[1:51:12] Voice 6: the local realtors and then i guess we need some dates attached in order to get one done in 2025.

[1:51:23] Voice 13: well staff can look after the dates i think but yeah you

[1:51:27] Voice 13: did

[1:51:29] Voice 10: indicate this maybe in

[1:51:31] Voice 10: earlier but i'm wondering between staff and and uh local realtors and or

[1:51:39] Voice 10: or trustees and local

[1:51:40] Voice 10: realtors staff

[1:51:42] Voice 6: staff trustees and local realtors okay so

[1:51:48] Voice 6: in the past what would happen is one staff

[1:51:50] Voice 6: person would attend or maybe two because you know we we don't do anything without staff advice

[1:51:56] Voice 5: we've got i i i can't support this question at this time because we have so much going on with

[1:52:04] Voice 5: the ocp review and we have been informed that the northern office is down and under that and i just

[1:52:12] Voice 5: think this is a perhaps a trustee initiated conversation to explore what the reception

[1:52:22] Voice 5: is from the realtor's office for one thing I do have a I'm having a challenge imagining this

[1:52:30] Voice 5: because there's realtors in Nanaimo who are selling property on Gabriela who are not going

[1:52:36] Voice 5: to be interested in meeting and so I wasn't going to include them but what is the value then of

[1:52:41] Voice 5: a meeting with realtors who are really just representing one or you know five or six

[1:52:46] Voice 5: properties. Time and resources are really critical right now. I think we need to focus

[1:52:53] Voice 5: on the OCP review. As a result of the OCP review, we may have a package that better represents the

[1:53:00] Voice 5: Gabriel community and then becomes a communication piece. I

[1:53:04] Voice 7: just

[1:53:06] Voice 5: can't handle any more meetings and

[1:53:07] Voice 5: And I don't think that part I get able to.

[1:53:12] Voice 6: Okay, well, all right.

[1:53:14] Voice 6: I'll withdraw that motion.

[1:53:17] Voice 6: But it has come up a number of times,

[1:53:19] Voice 6: talking even to planners.

[1:53:20] Voice 6: Especially with cultural heritage.

[1:53:22] Voice 6: It came

[1:53:23] Voice 5: up with the dust and bones.

[1:53:24] Voice 5: Yeah, that's where it came up in November.

[1:53:26] Voice 5: I think it's a conversation we have,

[1:53:30] Voice 5: but let's do a little investigation first

[1:53:32] Voice 5: before we ask for more meetings.

[1:53:35] Voice 5: I'm just worried about that.

[1:53:38] Voice 5: Yes, I get it.

[1:53:39] Voice 5: Okay.

[1:53:40] Voice 6: It would be

[1:53:41] Voice 8: an

[1:53:43] Voice 6: abiding thought in the back.

[1:53:46] Voice 6: And I'm sorry, Lisa, for all of that extra verbiage and thoughts rolling around in my head.

[1:53:51] Voice 6: I'm not going to forget about it.

[1:53:53] Voice 6: No, obviously.

[1:53:55] Voice 13: So I'm going to proceed with Section 12 here now.

[1:53:58] Voice 13: Mostly this is for receipt for information.

[1:54:00] Voice 13: information. The Trust Council meeting highlights has been created by the Executive Committee

[1:54:05] Voice 13: and circulated to all LTCs and also the website. So that's there for your information. The

[1:54:11] Voice 13: Trust Conservancy Board meeting highlights from November the 19th, also for information.

[1:54:17] Voice 13: But

[1:54:17] Voice 6: I know that you've had a

[1:54:18] Voice 13: recent meeting.

[1:54:19] Voice 6: Yes, we did. And we had some nice things happening.

[1:54:21] Voice 6: And tell us about that.

[1:54:23] Voice 6: Yeah. So we are about to celebrate the 35th anniversary of the Honest Trust Conservancy.

[1:54:28] Voice 6: There will be a few fairly inexpensive things done on that.

[1:54:34] Voice 6: But we also have a new chair for the Island Trust Conservancy.

[1:54:39] Voice 6: We elected Lisa Gobro from Galliano, which is interesting because our former chair was also from Galliano.

[1:54:47] Voice 6: Lisa Gobro is also on Trust Council, so she's a council representative for the Conservancy.

[1:54:53] Voice 6: and we also elected um tanner timothy uh as vice chair and he is one of our appointed members

[1:55:00] Voice 6: and he is a wonderful uh addition to the island stress conservancy board so we're pretty happy

[1:55:07] Voice 6: about that um they're both very um

[1:55:12] Voice 5: encouraging uplifting people so it really lends a sort of a

[1:55:17] Voice 5: young yeah energy to the conservancy i love that very happy to see and

[1:55:23] Voice 6: we had parting words from

[1:55:24] Voice 6: our acting manager carolyn stewart and they were very wise words i really appreciated them and she

[1:55:31] Voice 6: pointed out first of all that the conservancy is significantly understaffed and this needs to be

[1:55:37] Voice 6: addressed and um you know having one person responsible for managing 81 covenants one person

[1:55:44] Voice 6: and responsible for the management of 34 nature reserves one seasonal co-op student shared to

[1:55:51] Voice 6: monitor 150 properties that's just untenable so i really appreciated her parting words

[1:55:58] Voice 6: and also appreciated the fact that she will probably come on as a consultant that was the

[1:56:05] Voice 6: word that was used because she has such a long view of the islands trust conservancy and of the

[1:56:10] Voice 6: trust in general so that was great that was a really good meeting that we had a couple of days

[1:56:16] Voice 6: ago now tuesday yeah any any comments toby about that

[1:56:21] Voice 5: meeting no there wasn't a lot of business

[1:56:22] Voice 5: the rest of most of it was in canada yeah

[1:56:25] Voice 13: okay well um thank you and thank you for the work that

[1:56:30] Voice 13: both of you are doing on the constituency board and to the board it's important so we have an

[1:56:35] Voice 13: applications report here dated january the 15th so i'll just ask if there's any questions for staff

[1:56:40] Voice 13: when i made the applications on that report otherwise we'll receive information let me just

[1:56:45] Voice 13: see here i don't know

[1:56:46] Voice 6: i do i have a question on page 109 tup 2023.5 um where is that at

[1:56:57] Voice 10: yeah i am waiting for information okay um yes okay

[1:57:02] Voice 6: that's great that's all i need to know

[1:57:04] Voice 10: Yeah, at this point, you'll recall the last time this was at the, before the LTC requested a water report from a hydrologist, so I've been in touch with them at this point, but I haven't received anything.

[1:57:20] Voice 10: Thank

[1:57:21] Voice 6: you. And I have another question on page 112. This has always been on here, the limited public markets enforcement. And it's a standing resolution that we adopted some time ago. I'm not sure this needs to remain in our standing resolutions as long as it goes forward into our OCP revision, which I can't imagine it wouldn't. Because this is one of those sticky things that came up.

[1:57:48] Voice 6: but until

[1:57:48] Voice 13: it's enacted does

[1:57:49] Voice 6: it need to remain yeah okay that was

[1:57:52] Voice 6: just a question of like

[1:57:53] Voice 6: yeah okay

[1:57:56] Voice 10: yeah

[1:57:57] Voice 6: okay that's good to know oh

[1:57:59] Voice 10: the ltc has requested that um

[1:58:02] Voice 10: by law enforcement manager report back about any of those standing resolutions related to

[1:58:08] Voice 10: enforcement yeah um and whether or not they're they're still required given the enforcement

[1:58:12] Voice 10: policy okay that

[1:58:16] Voice 6: makes sense and that would also hold true with the newly formed bylaw

[1:58:21] Voice 6: compliance and enforcement policy for us which is on page 114 so that was just another question

[1:58:27] Voice 6: same thing

[1:58:28] Voice 5: and just maybe a note regarding applications that all three of us attended the

[1:58:37] Voice 5: the site on the strand

[1:58:39] Voice 5: which is asking for

[1:58:40] Voice 5: development variance permits for the three

[1:58:43] Voice 5: properties for

[1:58:45] Voice 5: foreshore protection

[1:58:46] Voice 5: or shoreline protection variance

[1:58:49] Voice 5: and

[1:58:50] Voice 5: so it was good to

[1:58:53] Voice 5: go see that site

[1:58:54] Voice 5: go together so that we all have the same

[1:58:57] Voice 5: information

[1:58:58] Voice 5: but yeah nothing else

[1:59:00] Voice 5: I

[1:59:02] Voice 6: forgot in

[1:59:03] Voice 6: our new business

[1:59:06] Voice 6: i forgot to say something about what i would like to do with this so just to follow up on this

[1:59:14] Voice 6: wonderful sustainability guide which i think would be a super handout in our northern office but

[1:59:20] Voice 6: clearly really out of date what i will do is i'll contact um michaela and morgana because

[1:59:28] Voice 6: they would both be involved in at least the conservancy part and ask them um if there's a way

[1:59:35] Voice 6: if there's anything in the budget that would allow for us to produce

[1:59:40] Voice 6: a few of these for gabriola island yours needs updating too

[1:59:46] Voice 6: um i would like to do that so i'll follow up on that okay

[1:59:52] Voice 13: that's great

[1:59:56] Voice 13: um i'm going to continue on then page 100

[2:00:00] Voice 13: and 10, which is the trustee's local expense report.

[2:00:02] Voice 13: That's really here as a report for information.

[2:00:05] Voice 13: And if there's any concerns that you need to raise that

[2:00:07] Voice 13: with our finance staff, but it's for the public record

[2:00:11] Voice 13: that's received here at the LTC.

[2:00:15] Voice 13: So adopted policies and standard and resolutions.

[2:00:17] Voice 13: You've just raised that coincidentally,

[2:00:20] Voice 13: and indeed we're gonna hear something from our next meeting

[2:00:24] Voice 13: possibly, so that'd be great.

[2:00:27] Voice 13: First Nations relationship building update. I think we're looking forward to a future meeting

[2:00:33] Voice 13: with SNNEMO and advancing protocol agreement and our other interests.

[2:00:38] Voice 6: You know I forgot to mention

[2:00:40] Voice 6: that in the master plan the regional district master plan update for parks and recreation

[2:00:46] Voice 6: the SNNEMO and other First Nations are also being implemented which is really encouraging.

[2:00:51] Voice 6: So

[2:00:53] Voice 13: climate change action update, if there's anything there to report, nothing attached

[2:01:00] Voice 13: for sure.

[2:01:00] Voice 13: Local Trust Committee web page, is there something expressed that we want to change there, that

[2:01:08] Voice 13: is what it is.

[2:01:10] Voice 13: I'm going to move to the work program, we have our active projects list there, is there

[2:01:16] Voice 13: any questions about that or suggestions for change?

[2:01:21] Voice 13: I appreciate

[2:01:22] Voice 5: that it's all been tightened up a long, long time.

[2:01:26] Voice 5: Now it looks way better. One project. I do.

[2:01:30] Voice 5: I do have a question on the future projects.

[2:01:34] Voice 5: OK,

[2:01:35] Voice 13: so future projects and go ahead. Well,

[2:01:37] Voice 5: the fact that the ecological protection zone,

[2:01:42] Voice 5: I thought we discussed last meeting that it was essentially defunct because

[2:01:48] Voice 5: Because any referral to send in at First Nation, it's going to happen through the OCP review process.

[2:01:55] Voice 5: So we don't have a minor project.

[2:01:58] Voice 5: So I personally would like the LTC to turn its mind to, and I know we don't have staff capacity to really take on another project.

[2:02:07] Voice 5: But if we could take on another project, what minor project would that be?

[2:02:11] Voice 5: uh we've got two on the list the rezoning of the the property with the um uh subdivision that's

[2:02:20] Voice 5: been yeah yeah

[2:02:24] Voice 5: understood or the one official community plan land use bylaw review which i

[2:02:28] Voice 5: actually don't think would be like targeted amendments be quite um specific so maybe at

[2:02:38] Voice 5: the start of next fiscal we could um aim for one of these projects it's a minor project

[2:02:45] Voice 5: what not a meeting with the realtors if you want to make it a minor project put it on the list

[2:02:51] Voice 5: uh we'll see that i prefer meeting regular meetings with moti socially

[2:02:56] Voice 13: yes let's see how

[2:02:57] Voice 13: the budget unfolds since the tournament is gonna happen yeah

[2:03:01] Voice 5: i just don't think the

[2:03:02] Voice 13: staff capacity

[2:03:03] Voice 13: need to handle

[2:03:05] Voice 5: anything else right okay

[2:03:06] Voice 13: yeah

[2:03:08] Voice 5: that's it so

[2:03:09] Voice 13: our next meeting is february 20th

[2:03:12] Voice 13: in this lovely facility and looking forward to that so if there's no further business i'll call

[2:03:17] Voice 13: for adjournment all those in favor that carries

[2:03:27] Voice 6: i might have

[2:03:31] Voice 5: to cancel one of them but yeah

[2:03:32] Voice 5: Thank you!