Mayne Island Local Trust Committee community information meeting, January 27, 2025

[0:00:00] Voice 2: Good afternoon, everyone.

[0:00:04] Voice 2: Welcome to the regularly scheduled business meeting of the Maine Island Local Trust Committee

[0:00:09] Voice 2: for Monday, January 27th, 2025.

[0:00:14] Voice 4: We're

[0:00:15] Voice 2: moving into a new year, even though it feels like late fall still,

[0:00:22] Voice 4: at

[0:00:22] Voice 2: least on a sunny day like today.

[0:00:25] Voice 2: I'd like to begin by acknowledging as always that we are grateful to live and work and steward and

[0:00:32] Voice 2: make land use decisions in the lands and waters and territories of many Coast Salish peoples

[0:00:37] Voice 2: in particular the Sanchothan speaking peoples and the Wasaytnich have ties to main island

[0:00:46] Voice 2: where we are going to be discussing land use and matters related to governance today so we always

[0:00:52] Voice 2: want to keep that in the forefront of our mind that uh there are other voices that we must be

[0:00:59] Voice 2: considering and interests that are not just our own um as we consider the work at the table

[0:01:06] Voice 2: so introducing your two local trustees trustee uh janine dodds and david maude would you like

[0:01:12] Voice 2: to say anything no

[0:01:14] Voice 6: hello and what a fabulous fabulous day today our weather is incredible

[0:01:19] Voice 6: Incredible. We're so lucky.

[0:01:24] Voice 2: Trustee Mudd?

[0:01:26] Trustee Maude: No, same for me. Wonderful day, beautiful place.

[0:01:29] Trustee Maude: We're very, very lucky and we're very, very happy.

[0:01:31] Voice 2: Excellent.

[0:01:33] Voice 2: We're supported by staff, everybody in their offices,

[0:01:36] Voice 2: planner Nerissa Chadwick, hello,

[0:01:39] Voice 2: and Lisa Millard, our meeting facilitator and minute taker.

[0:01:45] Voice 2: So we'll move into approval of the agenda.

[0:01:47] Voice 2: I note that there is one item that the local trust committee I think we all

[0:01:53] Voice 2: agree we'd like to be added discussion on Horton Bay floats does that cover it

[0:02:01] Voice 2: yeah

[0:02:02] Trustee Maude: early in the agenda because we have all the attendees so

[0:02:06] Voice 2: do we want to have

[0:02:08] Voice 2: that we could move new business first it's you know a bit unusual we've got

[0:02:17] Voice 2: two applications and it probably take us an hour and a half to get through the

[0:02:21] Voice 2: rest of the work so if it's your pleasure trustees do you want to discuss

[0:02:26] Voice 2: that after the town hall yes

[0:02:30] Voice 6: okay the

[0:02:32] Voice 2: town hall and then we'll amend the

[0:02:34] Voice 2: agenda by having new business first and i see uh um by law in enforcement and compliance manager

[0:02:42] Voice 2: warren dingman online thank you so much for joining us so um uh by general consent we'll

[0:02:49] Voice 2: adopt the agenda as amended i

[0:02:51] Voice 6: just i have a question so of course we have all the pieces

[0:02:55] Voice 6: of correspondence that go with the new business um that we've added so i just think we need to

[0:03:02] Voice 6: acknowledge when we're talking new business that we receive the correspondence yep very good okay

[0:03:08] Voice 6: thank you

[0:03:09] Voice 2: yes so we have received at least four items plus one email um regarding that the horton

[0:03:18] Voice 2: bay floats and so we're going to have those added to the agenda as and accepted as late correspondence

[0:03:24] Voice 2: minutes thank you okay so we'll move into town hall now um so this is your opportunity for

[0:03:33] Voice 2: members of the public and the community to address the local trust committee before we go into our

[0:03:39] Voice 2: decision making mode as always want to remind you that this meeting is a business or a a workplace

[0:03:47] Voice 2: and so please keep your comments respectful and on topic and address issues not people or

[0:03:54] Voice 2: personalities which i know i know is the tradition on maine um and so to be recognized you just need

[0:04:02] Voice 2: to raise your virtual hand and lisa will promote you to speaker and we'll just recognize whoever

[0:04:11] Voice 2: comes first so john daniel kusin i see you and um what else oh yes and this meeting is live

[0:04:21] Voice 2: streamed and recorded so just know that your comments will be registered for posterity so

[0:04:27] Voice 2: if anybody would like to address the local trust committee please raise your hand oh there you are

[0:04:31] Voice 2: john daniel welcome thank

[0:04:34] Voice 7: you uh i'm good to go okay so just a question uh there was a uh

[0:04:44] Voice 7: a an invitation to apply to the advisory planning commission and i was wondering uh when those

[0:04:51] Voice 7: those applications will be announced or whoever was successful will be

[0:04:54] Voice 7: announced. I had expressed my interest.

[0:04:59] Voice 2: That is a good

[0:05:00] Voice 6: question. Yes. Trustee Dodds.

[0:05:02] Voice 6: I'm assuming this will be on our agenda.

[0:05:04] Voice 6: It's in camera because it's to do with people.

[0:05:07] Voice 6: So we will be making our appointments in camera and then we'll be

[0:05:10] Voice 6: announcing those appointments when we come out of camera.

[0:05:14] Voice 6: So that's at the end of the meeting.

[0:05:17] Voice 6: But yeah, it

[0:05:18] Voice 6: kind of goes into limbo when you apply and it's unfortunate.

[0:05:21] Voice 6: should it does that but it will be today all

[0:05:24] Voice 7: right thank

[0:05:25] Voice 7: you thank

[0:05:27] Voice 6: you for applying yes indeed thank

[0:05:29] Voice 2: you anyone else wish to address the local trust committee please raise your hands and we can

[0:05:38] Voice 2: recognize you and promote you to speaker i see one nine attendees okay i don't see any hands raised

[0:06:01] Voice 2: so just give one more minute or a couple more seconds if anybody's having difficulty

[0:06:09] Voice 2: right it looks like we don't have any more um people who want to address us we have had

[0:06:23] Voice 2: as noted several pieces of correspondence and so those are going to be included in

[0:06:31] Voice 2: as late items to this agenda so they'll be part of the public record okay so if

[0:06:38] Voice 2: nobody else wishes to speak then we will move we'll close Town Hall there will be

[0:06:46] Voice 2: another opportunity at the end of this meeting for another Town Hall if you've

[0:06:50] Voice 2: got any other questions that haven't been answered by the discussion so far

[0:06:54] Voice 2: so we have no community information meeting reports public hearing or and

[0:07:03] Voice 2: And now we just move into our minutes.

[0:07:06] Voice 2: Actually, yeah, let's just deal with the minutes and then the new business.

[0:07:12] Voice 2: Okay.

[0:07:13] Voice 2: Have you had a chance to review the minutes of November 25th, 2024?

[0:07:17] Voice 6: Yes.

[0:07:19] Voice 2: Okay.

[0:07:19] Voice 2: I'll take it by general consent that the minutes of November 25th, 2024 be adopted.

[0:07:25] Voice 2: And so now we'll move into that piece of new business.

[0:07:33] Trustee Maude: are we doing the follow-up action list oh

[0:07:36] Voice 2: i was gonna do if you wish to go into that for sure

[0:07:41] Trustee Maude: i just i just thought it dovetails with the minutes you're

[0:07:45] Voice 2: right okay makes sense and i

[0:07:47] Trustee Maude: did have a comment so

[0:07:49] Voice 2: page 10 follow-up after this go ahead trustee vaughn

[0:07:52] Trustee Maude: okay um uh last

[0:07:54] Trustee Maude: meeting um we'd asked the letter to you written to the ministry um regarding the foreshore

[0:07:58] Trustee Maude: or incursion? And I see it's not on the follow-up action list. I was just wondering

[0:08:02] Trustee Maude: what the status of that was.

[0:08:04] Planner Chadwick (probable): Yeah, so I had a conversation with

[0:08:07] Planner Chadwick (probable): Warren, and he was going

[0:08:10] Planner Chadwick (probable): to follow up on that conversation. So I don't

[0:08:15] Planner Chadwick (probable): know if Warren's on the line, if he wants to chime in on where that's at.

[0:08:26] Warren Dingman, Manager of Bylaw Compliance & Enforcement: Can you refresh my memory on which?

[0:08:28] Voice 3: Me too, please.

[0:08:31] Planner Chadwick (probable): So this was the

[0:08:32] Planner Chadwick (probable): this was about the about the foreshore lease on the Georgina Point property so

[0:08:45] Warren Dingman, Manager of Bylaw Compliance & Enforcement: I haven't heard anything back from the property I mean from the province looked

[0:08:54] Warren Dingman, Manager of Bylaw Compliance & Enforcement: at some of the old aerial photographs and it does go back a fair bit of time it

[0:09:01] Warren Dingman, Manager of Bylaw Compliance & Enforcement: It may predate all of our bylaws.

[0:09:04] Warren Dingman, Manager of Bylaw Compliance & Enforcement: But at this time, I haven't heard anything back from the province.

[0:09:08] Warren Dingman, Manager of Bylaw Compliance & Enforcement: So they just may not be concerned about it.

[0:09:11] Warren Dingman, Manager of Bylaw Compliance & Enforcement: But I will try again.

[0:09:15] Trustee Maude: Yeah, because the motion was to write a letter to the province

[0:09:17] Trustee Maude: to identify the foreshore incursion.

[0:09:20] Trustee Maude: It wasn't necessarily about anything other than just informing the province

[0:09:26] Trustee Maude: was the intent.

[0:09:30] Warren Dingman, Manager of Bylaw Compliance & Enforcement: I will do that.

[0:09:31] Warren Dingman, Manager of Bylaw Compliance & Enforcement: I will, instead of just emailing them, I will write them a letter.

[0:09:34] Warren Dingman, Manager of Bylaw Compliance & Enforcement: Okay, thank you.

[0:09:35] Warren Dingman, Manager of Bylaw Compliance & Enforcement: Regarding that property.

[0:09:36] Warren Dingman, Manager of Bylaw Compliance & Enforcement: So

[0:09:41] Voice 2: it looks like we just missed that.

[0:09:46] Voice 2: So directing staff to report identifying the shoreline trespass to the relevant provincial agency.

[0:09:52] Voice 2: Okay, that's it.

[0:09:54] Voice 2: Okay.

[0:09:56] Voice 8: Thank you.

[0:09:57] Voice 2: Thank you for raising that.

[0:10:01] Voice 2: Any other business arising from the follow-up action list, trustees or staff?

[0:10:05] Voice 2: Yep, Marissa?

[0:10:06] Voice 2: uh

[0:10:07] Planner Chadwick (probable): yeah i i am i wanted to just follow up on the um the item regarding the the wood wooddale

[0:10:14] Planner Chadwick (probable): property so i did connect with um uh staff and i have forwarded a resolution a proposed resolution

[0:10:25] Planner Chadwick (probable): to to lisa um staff crd staff will need to get some direction um so the the um the resolution

[0:10:35] Planner Chadwick (probable): that I'm proposing is that the Main Island Local Trust Committee directs

[0:10:42] Planner Chadwick (probable): staff to write a letter to the CRD director requesting CRD staff explore

[0:10:46] Planner Chadwick (probable): the options of split zoning the CRD owned property at the end of Wooddale

[0:10:51] Planner Chadwick (probable): Drive to enable residential zoning supporting affordable housing in one

[0:10:56] Planner Chadwick (probable): portion and a comma and propose zone boundaries so that the issue right now

[0:11:04] Planner Chadwick (probable): with crd is that um that they have like um they've explored some zone boundaries for a split

[0:11:11] Planner Chadwick (probable): zone property but they haven't um they haven't sort of divine defined it exactly so staff needs

[0:11:17] Planner Chadwick (probable): some direction to be able to to to kind of get some decision on on those boundaries i will so

[0:11:24] Voice 6: move yeah i will i will second that that was an excellent well-written motion wonderful

[0:11:32] Voice 2: staff knows what what a good motion is to give good direction and we know

[0:11:37] Trustee Maude: enough not to tamper

[0:11:38] Trustee Maude: with us we

[0:11:40] Voice 2: do have a motion on the floor um it passed a little bit quickly i don't know if

[0:11:44] Voice 2: but lisa if you have it in hand and it's been moved and seconded any further discussion

[0:11:51] Voice 6: no other than other than i think just for information it's it's what i would call the

[0:11:56] Voice 6: Glen Echo Park for people in the audience, and that it's some of the land that was considered

[0:12:01] Voice 6: to be, I can't think of the word now, the term, I still remember, surplus to what was needed for

[0:12:09] Voice 6: the park. So it's land that's quite disturbed. It's land to the south side of the walkway through

[0:12:15] Voice 6: the park or the south side of the Wooddale extension driveway. So it's had some possibility

[0:12:20] Voice 6: for affordable housing maybe so we're slowly exploring that and hoping that one day it will

[0:12:27] Voice 6: actually happen so it's exciting it's a good option

[0:12:32] Voice 2: excellent well i'll call for the vote

[0:12:35] Voice 2: then all those in favor that is quarried thank you narissa for that work is there anything further

[0:12:44] Voice 2: that you want to address in the follow-up action list all right hearing none we'll move on to the

[0:12:56] Voice 2: piece of new business discussion on floats in horton bay so who would like to lead off this

[0:13:05] Voice 2: discussion there's been a lot of background conversation uh trusty mod go ahead thank you

[0:13:11] Trustee Maude: very much yeah there's been a considerable amount of um discussion of course this is a

[0:13:16] Trustee Maude: a long legacy discussion within the ltc um i just for what i'm trying to do is trying to

[0:13:23] Trustee Maude: First off, refresh my memory, was I thought that we had passed a motion asking for non-enforcement for residential uses in the W zones until we sort of sort out everything.

[0:13:38] Trustee Maude: So I wanted that clarity.

[0:13:40] Trustee Maude: But also, I wanted to sort of acknowledge and reinforce that, you know, this is a traditional use.

[0:13:50] Trustee Maude: use, it probably goes back 60, 70, 80, 90, 100 years, is that people who have docks adjacent

[0:14:00] Trustee Maude: to their properties in the winter months pull them out in the middle of the bay.

[0:14:05] Trustee Maude: It's not unique to Horton Bay, it happens on most of the islands, because winter storms

[0:14:11] Trustee Maude: just wreak havoc with docks, and in this day and age these are very, very valuable assets,

[0:14:16] Trustee Maude: sets and to have a winter storm destroy them um is is is a horrible situation um so because it's

[0:14:27] Trustee Maude: a traditional use um and it is a traditional residential use not a commercial use um i i

[0:14:35] Trustee Maude: really want to to consider um sort of extending that concept of a do not enforce until we we've

[0:14:42] Trustee Maude: actually managed to deal um with this sonium because this is all new to us um there's a

[0:14:48] Trustee Maude: steep learning curve um across the trust um as to this new jurisdiction that we've been granted

[0:14:54] Trustee Maude: and as it is sort of in my mind a grandfathered traditional use um i feel very very awkward

[0:15:03] Trustee Maude: um that we we are perhaps looking at any enforcement or even asking people to do a tup

[0:15:10] Trustee Maude: because the TUP is an expensive process also.

[0:15:14] Trustee Maude: And I just want to acknowledge that, you know,

[0:15:16] Trustee Maude: this is something that's been going on forever.

[0:15:19] Trustee Maude: And it is kind of a needed thing to do

[0:15:21] Trustee Maude: if you have a dock on the water in an exposed location.

[0:15:25] Trustee Maude: So I have a lot of sympathy and a lot of support

[0:15:28] Trustee Maude: for the letters that have been sent to us.

[0:15:29] Trustee Maude: Thank you.

[0:15:32] Voice 2: Thank you, Trustee Mudd and Trustee Dodds.

[0:15:35] Voice 6: And I know that we passed a motion

[0:15:37] Voice 6: specifically to enforce against the docks

[0:15:40] Voice 6: because we had such a proliferation of docks and there's no zoning in Horton Bay and so we

[0:15:46] Voice 6: basically left it in limbo for sure because we didn't frankly know what to do about managing

[0:15:52] Voice 6: Horton Bay so I would think that we should be asking Warren our bylaw manager Warren Dingman

[0:15:59] Voice 6: to actually comment on how many floats we had and these are floats that are not necessarily

[0:16:04] Voice 6: belonging to the people that live in Horton Bay they're coming from all over and so in terms of

[0:16:10] Voice 6: residential use we have specific zoning for the residential docks within Horton Bay so I think

[0:16:16] Voice 6: Warren is prepared to speak to this issue and that also to the issue of how to resolve these

[0:16:22] Voice 6: long-term storage it's certainly not 60 years because I've been here that long 65 years actually

[0:16:29] Voice 6: next month so okay so thank you that's

[0:16:33] Voice 2: great so over to staff Warren so

[0:16:37] Warren Dingman, Manager of Bylaw Compliance & Enforcement: chair I believe during

[0:16:38] Warren Dingman, Manager of Bylaw Compliance & Enforcement: During the winter months, there's up to nine floats being moved from residential properties into Horton Bay to be stored over the winter.

[0:16:48] Warren Dingman, Manager of Bylaw Compliance & Enforcement: So it's a sizable number.

[0:16:51] Warren Dingman, Manager of Bylaw Compliance & Enforcement: And the last direction we got from the LTC was to defer enforcement on the mooring buoys until such time as LTC could amend its bylaws.

[0:17:00] Warren Dingman, Manager of Bylaw Compliance & Enforcement: but yes the direction was to deal with the the number of floats that are in the

[0:17:06] Warren Dingman, Manager of Bylaw Compliance & Enforcement: harbor causing congestion especially and in the wintertime it's up to nine floats

[0:17:12] Warren Dingman, Manager of Bylaw Compliance & Enforcement: that are being brought in by a contractor for storage so there's two

[0:17:16] Warren Dingman, Manager of Bylaw Compliance & Enforcement: issues here it's not necessarily the residential use of that area for

[0:17:22] Warren Dingman, Manager of Bylaw Compliance & Enforcement: residents of Main Island but you have a contractor using it basically as a

[0:17:27] Warren Dingman, Manager of Bylaw Compliance & Enforcement: a storage yard, providing that service to be able to store in Horton Bay, which was

[0:17:35] Warren Dingman, Manager of Bylaw Compliance & Enforcement: never the intent of the zoning.

[0:17:38] Warren Dingman, Manager of Bylaw Compliance & Enforcement: So that's what we're looking at, is possibly up to nine floats at a time being brought

[0:17:42] Warren Dingman, Manager of Bylaw Compliance & Enforcement: in for the winter months.

[0:17:47] Voice 2: Trustee Mott?

[0:17:49] Trustee Maude: Thank you, Chair.

[0:17:50] Trustee Maude: Yeah, and that's exactly, I think, the line in the sand that I want to identify is the

[0:17:55] Trustee Maude: difference between a resident having their their dock taken adjacent from their property placed out

[0:18:01] Trustee Maude: for safe storage in the winter months and those coming from elsewhere um i do agree that the

[0:18:08] Trustee Maude: coming from elsewhere perhaps is a concern um but i want to have a lot of compassion for the

[0:18:13] Trustee Maude: residents who merely are taking a dock from the front of their property um that's to fix the land

[0:18:19] Trustee Maude: and putting it out in the middle of the bay for for winter storage because that's a long-standing

[0:18:24] Trustee Maude: traditional use that i wish to support that's

[0:18:29] Voice 2: great and trustee dodds um

[0:18:31] Voice 6: i i i will ask um um

[0:18:33] Voice 6: warren how many docs in total were in horton bay beyond these nine do you remember i think it was

[0:18:42] Voice 6: we have many not just nine yes

[0:18:47] Warren Dingman, Manager of Bylaw Compliance & Enforcement: the these i'm not referencing just the ones are being moved

[0:18:50] Warren Dingman, Manager of Bylaw Compliance & Enforcement: into the bay there could be a dozen other docs in the bay uh just from the lawful use those

[0:18:58] Warren Dingman, Manager of Bylaw Compliance & Enforcement: People have had floats in there, although they're not all entirely lawful because some of them need to have a proper walkway or attachment to their property.

[0:19:07] Warren Dingman, Manager of Bylaw Compliance & Enforcement: Some of them are just attaching floats out on mooring buoys out in the bay and not really using them to dock boats.

[0:19:15] Warren Dingman, Manager of Bylaw Compliance & Enforcement: They're using them as swim floats

[0:19:16] Voice 4: or

[0:19:17] Warren Dingman, Manager of Bylaw Compliance & Enforcement: some other type of recreation.

[0:19:19] Warren Dingman, Manager of Bylaw Compliance & Enforcement: So, yeah, in total, at any given time, you could have two dozen floats in there.

[0:19:23] Warren Dingman, Manager of Bylaw Compliance & Enforcement: But the greatest amount is during the wintertime.

[0:19:26] Warren Dingman, Manager of Bylaw Compliance & Enforcement: so

[0:19:28] Voice 6: basically we would have to rescind the previous motion we made about enforcing we

[0:19:32] Voice 6: have two different issues we have individuals with docs on their mooring boys who are actually

[0:19:38] Voice 6: residents maybe maybe not this is a the gray area to me is that how many people beyond the nine

[0:19:45] Voice 6: that are being stored there for the winter there are many other docs so how do we make a decision

[0:19:51] Voice 6: on just not enforcing against the nine.

[0:19:55] Voice 6: And at what point would the nine without a TUP,

[0:19:59] Voice 6: I mean, I guess our motion could say,

[0:20:01] Voice 6: as long as it's only the nine that have always been there,

[0:20:04] Voice 6: but I'm just not sure how we manage the nine

[0:20:07] Voice 6: that Island Marine bring in,

[0:20:08] Voice 6: which is one advantage of a TUP.

[0:20:11] Voice 6: And we are talking TUP price shared by nine float users.

[0:20:16] Voice 6: So that would be something, again,

[0:20:18] Voice 6: I would be asking of Warren,

[0:20:19] Voice 6: and how do we if we just like don't enforce against island marine but we enforce against

[0:20:25] Voice 6: all the other docks how do we manage that i

[0:20:31] Warren Dingman, Manager of Bylaw Compliance & Enforcement: think it becomes difficult so chair i think

[0:20:33] Warren Dingman, Manager of Bylaw Compliance & Enforcement: it becomes difficult if you're going to divide it that way you could specify okay consider what

[0:20:41] Warren Dingman, Manager of Bylaw Compliance & Enforcement: island marine doing is a commercial use and saying that there will only be enforcement against this

[0:20:45] Warren Dingman, Manager of Bylaw Compliance & Enforcement: commercial use but not the other float owners right to those you know there are those who have

[0:20:51] Warren Dingman, Manager of Bylaw Compliance & Enforcement: have residential properties in the border Horton Bay and they can have a dock uh they shouldn't

[0:20:58] Warren Dingman, Manager of Bylaw Compliance & Enforcement: be putting it out attached to a mooring boy it should be attached to their property um

[0:21:03] Warren Dingman, Manager of Bylaw Compliance & Enforcement: but it does become difficult and maybe even legally of your separating these two different

[0:21:09] Warren Dingman, Manager of Bylaw Compliance & Enforcement: parties uh from one another I mean I think we could still craft some type of motion if that's

[0:21:16] Warren Dingman, Manager of Bylaw Compliance & Enforcement: what the LTC wants but it becomes you're starting getting into the people zoning argument

[0:21:21] Warren Dingman, Manager of Bylaw Compliance & Enforcement: argument. This group of people from this part of the island are going to be enforced on and this

[0:21:25] Warren Dingman, Manager of Bylaw Compliance & Enforcement: group of people on the other side of the island are not going to be enforced on and that can be

[0:21:31] Warren Dingman, Manager of Bylaw Compliance & Enforcement: problematic.

[0:21:34] Voice 2: That's a great point. Thank you for reminding us. Regulating the use, not the user.

[0:21:40] Voice 2: Trustee Mudd.

[0:21:42] Trustee Maude: Yeah, I think that's sort of, I agree with Trustee Dodds. There's a difference

[0:21:47] Trustee Maude: between commercial use which is literally bringing them in from elsewhere and what i would say

[0:21:52] Trustee Maude: residential use which which i think i would define as being properties adjacent to the bay um because

[0:22:01] Trustee Maude: like whether it's attached to the property or not i i think there's a a fair um delineation that can

[0:22:10] Trustee Maude: be made saying if you're if you're a residential um uh dock owner um and your your dock or your

[0:22:19] Trustee Maude: property is adjacent to horton bay that for the time being until we get this sorted out

[0:22:25] Trustee Maude: um that that it is okay for you to do that um i don't know that it's becoming it's discriminatory

[0:22:34] Trustee Maude: because we're talking sort of it's like we say with so many things is that a resident can do

[0:22:42] Trustee Maude: something a non-resident can't do something and I see planner Chadwick has her hands up but she

[0:22:49] Trustee Maude: might have a much better delineation thank you

[0:22:51] Planner Chadwick (probable): yes yeah yeah so the zoning bylaw reads the

[0:22:55] Planner Chadwick (probable): following uses are permitted subject to the regulations set out this section and the general

[0:23:00] Planner Chadwick (probable): regulations and all other uses are prohibited so the the the uh the uses that are permitted are um

[0:23:08] Planner Chadwick (probable): marine navigational aids and docks accessory to the residential use of an upland lot or lots

[0:23:16] Planner Chadwick (probable): abutting the natural boundary of the sea so my interpretation is that that would support

[0:23:23] Planner Chadwick (probable): the existence of you know the the dock that might be a little bit out from the

[0:23:30] Planner Chadwick (probable): property for example again that would be my interpretation a Warren would you

[0:23:34] Planner Chadwick (probable): have the same interpretation

[0:23:37] Warren Dingman, Manager of Bylaw Compliance & Enforcement: it's I have trouble getting there on our percent

[0:23:46] Warren Dingman, Manager of Bylaw Compliance & Enforcement: because what they're what I'm reading it as they're allowed a dock

[0:23:50] Planner Chadwick (probable): that's

[0:23:52] Planner Chadwick (probable): That's connected to the upland portion.

[0:23:56] Planner Chadwick (probable): Yeah,

[0:23:57] Warren Dingman, Manager of Bylaw Compliance & Enforcement: well, and that's it.

[0:23:58] Warren Dingman, Manager of Bylaw Compliance & Enforcement: So once you get into the, I'm going to put a float out in the middle of the bay to act as a swim float is what its real purpose.

[0:24:06] Planner Chadwick (probable): It gets, yeah.

[0:24:07] Planner Chadwick (probable): Then

[0:24:08] Warren Dingman, Manager of Bylaw Compliance & Enforcement: that's where we're saying no to.

[0:24:11] Warren Dingman, Manager of Bylaw Compliance & Enforcement: Your dock is there so that you can access your adjacent lot from the water.

[0:24:18] Warren Dingman, Manager of Bylaw Compliance & Enforcement: You can certainly take a broader interpretation of that.

[0:24:21] Warren Dingman, Manager of Bylaw Compliance & Enforcement: Say on Gabriola, you know, anyone, it's worded in such a way that anyone with an upland residential lot can have a mooring buoy or a float in the general water zone.

[0:24:33] Warren Dingman, Manager of Bylaw Compliance & Enforcement: You can take a more liberal interpretation and the LDC could pass a, you know, a new motion stating that, you know, that's what's allowed.

[0:24:43] Warren Dingman, Manager of Bylaw Compliance & Enforcement: If you have a residential lot on Maine, then you can put your mooring buoy or your float in the water general zone.

[0:24:57] Voice 2: That's great. I had a comment or sort of a question. Could we define this service as a permitted use?

[0:25:08] Voice 2: So just noting from some of the correspondence, Island Marine does not conduct this service on a commercial basis.

[0:25:15] Voice 2: they are compensated for direct costs associated with personal time and use of their boat so could

[0:25:22] Voice 2: the LTC define a community service through this this contractor for the specific use and that be

[0:25:32] Voice 2: the conditions of the temporary use permit and that commercial uses are still prohibited and

[0:25:39] Voice 2: And so then if a commercial use is defined as, you know, off-island floats or services to somebody not in the community, would that be a distinction?

[0:25:50] Voice 2: Planner Chadwick?

[0:25:52] Planner Chadwick (probable): Yeah, I think that the applying for a temporary use permit allows for us to explore a number of different approaches and ways to define things.

[0:26:02] Planner Chadwick (probable): things. In addition to that, there are other things like the amount of area that they can

[0:26:12] Planner Chadwick (probable): take up and all of that kind of stuff. It could even be a very specifically defined

[0:26:15] Planner Chadwick (probable): space in the bay, for example. So there's a real opportunity to kind of explore all

[0:26:21] Planner Chadwick (probable): of the questions relating to this through that application. And I think there is also

[0:26:29] Planner Chadwick (probable): the opportunity for those other owners that are are you know have docs out there to apply for

[0:26:34] Planner Chadwick (probable): a temporary use permit potentially too again that comes down to how the bylaws being interpreted um

[0:26:41] Planner Chadwick (probable): and whether um we want to sort of move in that direction i see the chair i see trustee dodd's

[0:26:54] Planner Chadwick (probable): hand up

[0:26:55] Voice 2: apologies i was looking at correspondence yep go ahead there so

[0:26:58] Voice 6: i do think there's a bit of

[0:27:00] Voice 6: confusion here over what we're talking about so my understanding and correct me if i'm wrong the

[0:27:05] Voice 6: nine people that use the island marine float are people with dogs that do not live within the

[0:27:11] Voice 6: horton bay area so their dogs get moved and stored there and it's basically it's a community service

[0:27:17] Voice 6: whatever sort of and and is best managed in my opinion as as nurses said under a temporary use

[0:27:25] Voice 6: permit. The other floats are floats that various homeowners without docks, I assume, have used to

[0:27:33] Voice 6: add docks to their mooring buoys to enable them to have multiple whatever vessels. But the people

[0:27:42] Voice 6: actually live in Horton Bay either have docks or some of them had floating docks not attached to

[0:27:48] Voice 6: the land. And that is a completely different issue. I believe that the nine people that use

[0:27:52] Voice 6: the island marine are best served and this situation best served by with the temporary

[0:27:57] Voice 6: use permit at the moment and then a review of our bylaws because it's a fine line at what point we

[0:28:04] Voice 6: only have nine now what if a tenth person comes like how do you allow for change over time but

[0:28:10] Voice 6: certainly to resolve the issues now a temporary use permits allows you to put in all the terms

[0:28:14] Voice 6: and conditions everyone can agree with and over a basically six year period the cost is spread out

[0:28:20] Voice 6: long-term as well. So I would prefer we do that. I think if we say it's okay for them to do it,

[0:28:27] Voice 6: but not okay for the people who've already moved docks out of Horton Bay that they had there,

[0:28:32] Voice 6: some maybe have, it's going to get even messier. And as I think Toby said, there then is the

[0:28:39] Voice 6: opportunity for an individual who had a dock attached to their mooring buoy to then apply

[0:28:44] Voice 6: for a temporary use permit as well. So I think that's where we should be going with this

[0:28:51] Voice 6: conversation the temporary use permit does help us get through to the next stage where ultimately

[0:28:56] Voice 6: hopefully we can come up with the zoning for Horton Bay that actually reflects the uses that

[0:29:02] Voice 6: have been occurring in Horton Bay and that are suddenly creating issues for people and and I'm

[0:29:08] Voice 6: also not convinced that everybody in Horton Bay that owns property and lives in that bay

[0:29:11] Voice 6: actually wants to be looking out their window at a proliferation of of docks attached to marine

[0:29:17] Voice 6: rain buoys. I don't have that access, but I think that's part of where some of this has come from

[0:29:23] Voice 6: is neighborhood complaints about the changes in Horton Bay in terms of the amount of moorish

[0:29:30] Voice 6: that's going on there. And with the temporary use permit, that goes out to the landowners so that

[0:29:35] Voice 6: they get to comment on the situation too, but also would solve the issue of being safely stored out

[0:29:41] Voice 6: of the winter storms, which I totally support that we need to deal with that for people who

[0:29:46] Voice 6: who have dogs in areas where it is very treacherous in the winter.

[0:29:52] Voice 6: Well,

[0:29:53] Voice 2: Honour Shadwick, can you give us a brief overview of the temporary use permitting process

[0:29:57] Voice 2: and what the opportunities are?

[0:30:00] Voice 2: are and how can the LTC give you direction to explore

[0:30:03] Voice 2: that?

[0:30:05] Planner Chadwick (probable): Well, as soon as we get the application

[0:30:09] Planner Chadwick (probable): we begin to explore it. So I've

[0:30:12] Planner Chadwick (probable): already talked to Neil Pickering

[0:30:15] Planner Chadwick (probable): is it Pickering? Pillar.

[0:30:19] Planner Chadwick (probable): Neil Pillar. Yeah, anyway, I spoke with him on

[0:30:22] Planner Chadwick (probable): Friday and I understand Warren spoke with him previous to that and

[0:30:26] Planner Chadwick (probable): And and so he's clear about what the process is for us, as I mentioned, like we would just need to have, you know, know who our key contact is.

[0:30:35] Planner Chadwick (probable): It sounds like he was kind of putting his hand up for the group potentially.

[0:30:39] Planner Chadwick (probable): I know there's a number of the group members on there, but if we have one person take the lead on that and provide us with the application, we can go from there, basically.

[0:30:50] Voice 2: That's great. Trustee Dodds?

[0:30:51] Voice 2: I

[0:30:52] Voice 6: move that the local trust committee direct staff to continue discussions for TUP with Island Marine and the nine users of that storage facility in Horton Bay.

[0:31:03] Voice 6: And we hopefully report back to us at our next trust meeting, local trust meeting.

[0:31:10] Voice 2: Okay, just give a moment for the minute taker to...

[0:31:15] Voice 2: Lisa, did you get all that?

[0:31:18] Voice 3: uh chair elliott i need it repeated after um uh discuss tup with island marine i did not get the

[0:31:26] Voice 3: rest with

[0:31:26] Voice 6: island marine and the other users and the island marine and the users of of the service

[0:31:36] Voice 6: that's probably the best way to put it there's nine users of the service

[0:31:44] Voice 6: and report back at the next local trust committee meeting that's

[0:31:50] Voice 3: great i have that thank you oh

[0:31:55] Voice 3: Okay, thank you.

[0:31:56] Voice 2: So move, do I have a seconder?

[0:31:58] Voice 2: Yeah, Dave.

[0:31:59] Voice 2: Trustee Maude, seconds.

[0:32:01] Voice 2: Any further discussion?

[0:32:03] Voice 2: Sounds like staff is already, oh yeah, Trustee Maude.

[0:32:08] Trustee Maude: Yeah, I just want clarity

[0:32:10] Trustee Maude: because it was suggested that one TUP

[0:32:13] Trustee Maude: would encompass all of these docs.

[0:32:17] Trustee Maude: So part of that report, like the clarity as to,

[0:32:20] Trustee Maude: if we're talking about one TUP or a TUP per doc

[0:32:24] Trustee Maude: and such and also within the report a discussion as to residential versus

[0:32:29] Trustee Maude: non-residential usage so we sort of have the vast picture thank you okay

[0:32:38] Voice 2: Marissa yeah

[0:32:40] Planner Chadwick (probable): I the the staff report related to the TUP will explore a number

[0:32:45] Planner Chadwick (probable): of different things because this is a new thing for us so then you know the

[0:32:49] Planner Chadwick (probable): other thing is that usually a TUP is connect is you know it's connected to a

[0:32:53] Planner Chadwick (probable): property which connected to a specific property owner in this case we're

[0:32:56] Planner Chadwick (probable): talking about common property. So there's a few things we have to explore. So we will be doing

[0:33:03] Planner Chadwick (probable): that. That's

[0:33:06] Voice 6: great. Trustee Dodds? Just for clarification, my motion was intended to be for

[0:33:10] Voice 6: the nine users of the Mooring Boy that is owned by Island Marine Construction. It is not considered

[0:33:17] Voice 6: the other whatever 15 mooring or docks that were on Mooring Boys is not currently part of this

[0:33:24] Voice 6: process it could be in the future if those owners come to us with asking for solutions for them

[0:33:31] Voice 6: i

[0:33:32] Voice 2: think that was captured by the motion i was pretty content um so any further discussion

[0:33:39] Voice 2: on the motion no

[0:33:41] Voice 6: we've got one audience member who's a dock owner

[0:33:44] Voice 2: yes

[0:33:45] Voice 6: i think

[0:33:46] Voice 6: we should hear

[0:33:47] Voice 6: here before we before we vote um

[0:33:50] Voice 2: well we have already closed town hall um oh okay okay a bit

[0:33:57] Voice 2: unusual to allow

[0:34:00] Voice 6: them but if we were in person we would be we would be more flexible

[0:34:06] Voice 2: sure um trustees it's your pleasure we could recognize marvin stern and uh to speak my only

[0:34:16] Trustee Maude: My only concern is we're mid-motion.

[0:34:18] Voice 2: I know.

[0:34:19] Voice 2: Okay, okay, you're right.

[0:34:22] Voice 6: Let's

[0:34:22] Voice 2: have a vote

[0:34:23] Voice 6: on the motion.

[0:34:25] Voice 2: I think the intent is to continue the work

[0:34:27] Voice 2: that's already begun.

[0:34:28] Voice 2: All in favor, please raise your hands.

[0:34:31] Voice 2: And that is carried.

[0:34:33] Voice 2: Mr. Stern, you will have an opportunity

[0:34:36] Voice 2: to address the Local Trust Committee briefly,

[0:34:40] Voice 2: but there is a second town hall at the end

[0:34:42] Voice 2: if your comments or questions can wait.

[0:34:44] Voice 2: but if you have something really you need to let us know you can uh speak now yeah

[0:34:51] Voice 1: thank you i only

[0:34:52] Voice 1: wanted to mention that um that there'd be a consideration that the violation notices that

[0:34:58] Voice 1: have been issued uh remain in advance until that this issue is resolved or be withdrawn

[0:35:07] Voice 2: warren did you want to speak to that so

[0:35:10] Warren Dingman, Manager of Bylaw Compliance & Enforcement: chair uh as we have a compliance plan in place

[0:35:15] Warren Dingman, Manager of Bylaw Compliance & Enforcement: i need to work i believe they were all issued to one party and that i think is island marine

[0:35:22] Warren Dingman, Manager of Bylaw Compliance & Enforcement: so i need to talk to them about the compliance agreement see if we can agree on some wording

[0:35:28] Warren Dingman, Manager of Bylaw Compliance & Enforcement: for a compliance agreement that you know would basically but if they submit get this tup

[0:35:34] Warren Dingman, Manager of Bylaw Compliance & Enforcement: through through that process but there's not going to be any further enforcement right now

[0:35:39] Warren Dingman, Manager of Bylaw Compliance & Enforcement: basically it will be in advance until we can get further direction from the ltc so the tickets have

[0:35:45] Warren Dingman, Manager of Bylaw Compliance & Enforcement: been disputed and so there there's no rush or urgency to do anything with them right now other

[0:35:49] Warren Dingman, Manager of Bylaw Compliance & Enforcement: than to discuss some type of compliance agreement which would they would be deemed paid if we can

[0:35:54] Warren Dingman, Manager of Bylaw Compliance & Enforcement: get agreement on this temporary use permit or some other agreement that's

[0:36:00] Voice 2: great does that answer your

[0:36:01] Voice 2: question mr stern it

[0:36:03] Voice 1: does thank you

[0:36:04] Voice 2: okay thank you and i'll note that all the citations have been

[0:36:09] Voice 2: issued only for imcs not for the property owners so it sounds like a compliance agreement and

[0:36:17] Voice 2: uh terms of the tup is a way forward is there any cleanup that we need to do on the standing

[0:36:23] Voice 2: resolution not to enforce on residential moorings or what was the other matter you brought up

[0:36:33] Voice 2: trustee mod the motion to enforce against docs because there's a proliferation still stands

[0:36:40] Voice 2: trustee dots i

[0:36:41] Voice 6: don't think we made any kind of motion like that so maybe we need someone to

[0:36:46] Voice 6: find out if we did i don't think we did yeah

[0:36:50] Trustee Maude: i i personally i recall something about

[0:36:52] Trustee Maude: residential mooring boys but but it wasn't captured within our standing resolutions or

[0:36:59] Trustee Maude: anything so I'm a

[0:37:00] Trustee Maude: little bit lost I did and I did not have the time to go back through many

[0:37:04] Trustee Maude: many minutes to find out what was said um

[0:37:08] Voice 6: trustee Dodds yeah well could we perhaps um ask staff just

[0:37:14] Voice 6: as part of this TUP to actually give us a refresher on what we what our decision was

[0:37:19] Voice 6: um back when we first wanted to enforce against docs on Maureen Boyce and

[0:37:27] Voice 2: if you could reference

[0:37:27] Voice 2: a legal opinion as well. I know that was

[0:37:29] Voice 2: asked for part of our discussion.

[0:37:35] Voice 2: That would be

[0:37:35] Voice 2: great. Thank you. Okay. It sounds like we have a middle path.

[0:37:45] Voice 2: Anything further on the discussion on Horton Bay floats? All right. Seeing none.

[0:37:56] Voice 2: Thank you for everybody for your input and for working proactively on this.

[0:38:01] Voice 2: It's going to be interesting to see how this TUP works out.

[0:38:04] Voice 2: I do think there is a potential future project on shoreline protection,

[0:38:10] Voice 2: and perhaps we could consider adding a consideration of the marine general zone.

[0:38:20] Voice 2: I don't know if that's in that future project,

[0:38:23] Voice 2: but we should probably look at that sometime in the future once we're done with housing.

[0:38:29] Voice 2: Yes.

[0:38:30] Voice 2: Excellent.

[0:38:33] Voice 2: okay so let me get back to the agenda here thank you warren if there's nothing else um

[0:38:40] Voice 2: probably let you go thank

[0:38:43] Warren Dingman, Manager of Bylaw Compliance & Enforcement: you chair and

[0:38:44] Voice 2: thanks for being here uh okay so we've got no delegations

[0:38:50] Voice 2: as noted there were four pieces of correspondence and one email which i see that our able staff

[0:38:58] Voice 2: staff Emily Bryant has compiled for our ease of reading so thank you Emily for that and so we'll

[0:39:06] Voice 2: move into applications and referrals item 11.1 on page 12 there's a North Pender Island local trust

[0:39:14] Voice 2: committee referral for draft bylaw number 235 trustee

[0:39:22] Voice 6: Dodds I move that the uh interests of

[0:39:25] Voice 6: main island local trust committee are not affected by this bylaw 235 for north pender should do with

[0:39:32] Voice 6: a development permit areas for raptor and here in this excellent

[0:39:37] Voice 2: and moved and seconded by trustee

[0:39:39] Voice 2: maude any further discussion all those in favor all right that is carried thank you so much

[0:39:48] Voice 2: and so moving back to the second application uh the salt spring island local trust committee

[0:39:56] Voice 2: referral for proposed bylaw number 541 also for response page 15 and trustee dodds i

[0:40:07] Voice 6: move that the

[0:40:08] Voice 6: main island local trust committee's interests are not affected by bylaw 541 for salt spring

[0:40:13] Voice 6: island trust area and i'm amazed that they don't allow cottages to be a rental full-time dwellings

[0:40:21] Voice 6: so this is just allowing a specific property to have a full-time rental cottage

[0:40:26] Voice 6: in the normal zone okay

[0:40:29] Voice 2: thank you for that seconded by trusty mods any discussion all those

[0:40:35] Voice 2: in favor that is carried thank you so moving swiftly along we have the main island rezoning

[0:40:48] Voice 2: by the CRD, or the 2023.2, and that is on page 21.

[0:40:58] Voice 2: Thank you, Chair.

[0:41:00] Planner Chadwick (probable): So this is just looking for direction to prepare draft bylaws

[0:41:07] Planner Chadwick (probable): related to this rezoning.

[0:41:09] Planner Chadwick (probable): We had waited to pass that resolution until we had received the approval

[0:41:17] Planner Chadwick (probable): by the Agricultural Land Commission to allow the non-agricultural use

[0:41:29] Planner Chadwick (probable): in a portion of the parking lot being proposed.

[0:41:32] Planner Chadwick (probable): So just for the benefit of anybody who may not know,

[0:41:36] Planner Chadwick (probable): I know the trustees are well aware of this project,

[0:41:38] Planner Chadwick (probable): but this is a proposal by, it's a rezoning that's being put forward

[0:41:45] Planner Chadwick (probable): by the CRD and it's a portion of property that they have acquired in 2017 and they've got a

[0:41:54] Planner Chadwick (probable): management plan connected to it. Their interests are in developing what they're calling a

[0:42:02] Planner Chadwick (probable): hub, a park hub, which will include a park entrance sign, visitor information,

[0:42:07] Planner Chadwick (probable): expanded parking lot bike rack and a toilet building and currently the

[0:42:16] Planner Chadwick (probable): property is owned agricultural and rural so it would be essentially giving it the

[0:42:26] Planner Chadwick (probable): the zoning that the park zoning which is what it's being used as currently and

[0:42:33] Planner Chadwick (probable): and just allowing that park entrance hub.

[0:42:37] Planner Chadwick (probable): So we do have Alison Pickerill,

[0:42:42] Planner Chadwick (probable): who is representing CRD on the line.

[0:42:46] Planner Chadwick (probable): So Alison, I don't know if you've got anything

[0:42:49] Planner Chadwick (probable): you want to say.

[0:42:51] Planner Chadwick (probable): If you do, put up your hand, if not, we're all good.

[0:42:55] Planner Chadwick (probable): I think we're looking good, yeah.

[0:42:58] Planner Chadwick (probable): So anyways, any questions related to the staff report

[0:43:02] Planner Chadwick (probable): or and I guess the application in general I see trustee Maude's

[0:43:10] Voice 4: hand okay

[0:43:11] Trustee Maude: thank you a couple

[0:43:15] Trustee Maude: questions one is previously we passed a motion suggesting that the it would be appropriate to

[0:43:21] Trustee Maude: rezone this to I believe so the resource conservation zoning that doesn't seem to

[0:43:27] Trustee Maude: be mentioned here at all that motion but also the application that there's or the staff report

[0:43:36] Trustee Maude: there's no mapping or anything just there's a description but there's no identified where this

[0:43:43] Trustee Maude: development is supposed to be taking place so and that would sort of add a little bit of clarity to

[0:43:50] Trustee Maude: me because it sounds like if I'm reading it and understanding the lay of the land correctly

[0:43:56] Trustee Maude: but the parking lot is actually going to be farther into the park rather than right at the

[0:44:00] Trustee Maude: adjacent to the roadway as it is currently so i i would like to have the clarity as to where the

[0:44:06] Trustee Maude: parking is and but then subsequently moving forward with all this if this goes forward

[0:44:11] Trustee Maude: um i i believe um it would be appropriate to be uh consulting the neighbors and this at the same

[0:44:18] Trustee Maude: time early on in the phase uh because i see that they're not listed as being referrals at this

[0:44:23] Trustee Maude: point recognizing it's early but also you know it's good to get that early feedback thank you

[0:44:31] Planner Chadwick (probable): great question

[0:44:32] Voice 4: yeah i

[0:44:34] Planner Chadwick (probable): can speak to your first point so all the details were provided in the

[0:44:36] Planner Chadwick (probable): preliminary staff report so um we just felt like we didn't uh so so staff felt that it wasn't

[0:44:43] Planner Chadwick (probable): necessary to provide it all so i apologize for that trustee mod if that would have been useful

[0:44:47] Planner Chadwick (probable): useful for you. And certainly, I think, in the process of rezoning,

[0:44:54] Planner Chadwick (probable): that's where we can identify very specifically what kind of zoning.

[0:44:58] Planner Chadwick (probable): I think this is gonna be a... Yeah, and I think that was a

[0:45:02] Planner Chadwick (probable): discussion is to, as opposed to put it under park, that it would

[0:45:05] Planner Chadwick (probable): go under conservation area, as you'd identified. So that's still... Those

[0:45:12] Planner Chadwick (probable): are still things we can have more conversation about as we move forward

[0:45:17] Planner Chadwick (probable): with the the draft bylaw like where where it would actually go yep

[0:45:23] Voice 6: trustee dodds i know that this

[0:45:26] Voice 6: doesn't have the map but that part of the um the location was basically going to be where the

[0:45:32] Voice 6: dwelling unit had been removed so that from the agricultural land commission's viewpoint it was

[0:45:39] Voice 6: land that had already been greatly disturbed so that's my understanding and certainly as we move

[0:45:44] Voice 6: through we refresh ourselves on the map that that permission has been granted from the agricultural

[0:45:50] Voice 6: land commission and that it be on the non-disturbed area in terms of the neighbors again obviously

[0:45:58] Voice 6: with the rezoning that will go to the neighbors but we also have numerous letters from the

[0:46:04] Voice 6: neighbors specifically the channel view neighbors requesting that some kind of parking be put in it

[0:46:09] Voice 6: has been quite a problem for them they have a very narrow access into their subdivision and in the

[0:46:15] Voice 6: summer people will ignore the signs and parks so that certainly as you know nurse will point out

[0:46:21] Voice 6: once we get the actual rezoning there will be a lot more we'll be expanding the consultation to

[0:46:26] Voice 6: be sure everyone understands what's happening in part going back to the resource conservation zone

[0:46:31] Voice 6: that i certainly agreed with trustee maude that this this needs to be a resource conservation

[0:46:36] Voice 6: conservation type zone park you know we have so little parkland that's undisturbed and this

[0:46:41] Voice 6: certainly is disturbed by the fowler deer but that intent was to conserve this land

[0:46:45] Voice 6: and it's not meant to be a dog park and i've had complaints from neighbors about dog park

[0:46:53] Voice 6: and other areas so i think we really want to focus on the idea that this is a conservation zone so

[0:46:59] Voice 6: thank you very much and i'm sure we'll see that in the next next staff report

[0:47:05] Voice 2: So just following up on that, do you recall the spot zoning request to turn it into conservation

[0:47:12] Voice 2: resource zone?

[0:47:15] Planner Chadwick (probable): I do remember we had a conversation about that and so it will, it is going to be site

[0:47:21] Planner Chadwick (probable): specific and we'll pop, you know, we can pop it into that zoning.

[0:47:29] Voice 2: That's great.

[0:47:30] Voice 2: Yeah, that was from the November 27th meeting so I don't know if minutes need to be looked

[0:47:40] Voice 2: Okay, I did see a hand up in the audience from Shannon. I don't know if you're part of the application, though. Members of the public can address the local trust committee in our second town hall. But if you're part of the CRD, do you know who Shannon is, Marisa?

[0:48:01] Voice 2: I

[0:48:02] Planner Chadwick (probable): don't. If Shannon is related to the CRD, could Allison raise her hand?

[0:48:14] Voice 4: Hi,

[0:48:20] Voice 8: can you hear me?

[0:48:21] Planner Chadwick (probable): Yes.

[0:48:22] Planner Chadwick (probable): Oh, Todd.

[0:48:24] Voice 8: It's Todd, Shannon.

[0:48:26] Voice 8: Oh,

[0:48:26] Planner Chadwick (probable): sorry. Sorry, Todd. I

[0:48:27] Planner Chadwick (probable): didn't see Todd. If I'd have seen Todd, I wouldn't.

[0:48:29] Planner Chadwick (probable): yeah sorry no

[0:48:33] Voice 8: problem okay

[0:48:34] Planner Chadwick (probable): so

[0:48:35] Voice 8: yeah i'm the operations supervisor uh looking after st

[0:48:40] Voice 8: john point um what we are proposing is yes just putting a parking lot with 13 spots on it focused

[0:48:48] Voice 8: where the cabin was just up for the existing parking areas a small information kiosk so we

[0:48:54] Voice 8: can give people the information before going into the park a small toilet similar to mount park

[0:48:59] Voice 8: where it's a plastic one so you focus minimal infrastructure right at the front and then the

[0:49:04] Voice 8: rest of the park will stay as a trail system and we're working closely with oceanic first nations

[0:49:08] Voice 8: we may be realigning a few areas too for cultural sensitivities but looking ahead at keeping it all

[0:49:14] Voice 8: conservation and minimizing the infrastructure at the very beginning there and i know we have

[0:49:20] Voice 8: been talking to the neighbors all along if that helps him that

[0:49:25] Voice 2: is very helpful um so staff in uh

[0:49:29] Voice 2: Creating the draft bylaws and the referrals, will a notice to the neighbors go out at the same time, or would that basically happen with the first reading?

[0:49:43] Planner Chadwick (probable): Well, we would regularly go with the regular process, which would be following first reading.

[0:49:50] Planner Chadwick (probable): but we can do we could we could we could we can add the neighbors we can we can

[0:49:56] Planner Chadwick (probable): send a letter out at any time just identifying the project in the process

[0:50:01] Planner Chadwick (probable): and and asking for if they're they have comments the other thing I would I would

[0:50:08] Planner Chadwick (probable): also another option would be if if if there's interest in the LTC to have a

[0:50:15] Planner Chadwick (probable): community information meeting you know earlier in the process that's also an

[0:50:19] Planner Chadwick (probable): an opportunity that

[0:50:23] Voice 2: might be a good idea trustee dodds well

[0:50:25] Voice 6: i just want to reiterate as far as i

[0:50:26] Voice 6: know 90 99 maybe 100 of the neighbors would like to see parking so i mean we could do that but i

[0:50:35] Voice 6: haven't heard any immediate neighbors say that they don't want parking facility in there in fact

[0:50:41] Voice 6: they're saying parking is an issue so certainly we can we can offer to have some kind of session

[0:50:50] Voice 6: for public comment and certainly we it would be good just to send out a notice to the neighbors

[0:50:55] Voice 6: at this point um that this is how far we are along on the process because they'll be happy to hear

[0:50:59] Voice 6: that it's moving finally okay

[0:51:04] Voice 2: does that sound like too much work narissa or outside of the normal

[0:51:08] Voice 2: process um do we have easy access to the neighbors or is there could we post this in a newspaper or

[0:51:16] Voice 2: something?

[0:51:19] Planner Chadwick (probable): I mean, it's a fairly straightforward process. We will be identifying who those

[0:51:24] Planner Chadwick (probable): neighbors are as part of the process anyways. So sending out something earlier in the process

[0:51:34] Planner Chadwick (probable): would be fairly straightforward.

[0:51:40] Voice 2: Sounds like that's what trustees would like.

[0:51:43] Voice 2: So is there any further discussion or does anyone feel comfortable moving the recommended

[0:51:48] Voice 2: I can

[0:51:49] Voice 6: move the motion.

[0:51:51] Voice 6: I move that the Main Island Local Trust Committee direct staff to prepare a draft bylaw and initiate referrals to First Nations and potentially affected agencies and immediate neighbors to St. John Point Park.

[0:52:10] Voice 2: That's great. Moved and seconded.

[0:52:12] Voice 2: Just make sure that Lisa is able to capture that.

[0:52:16] Voice 2: i

[0:52:20] Voice 3: apologize chariot elliot i'm having a bit of an audio problem from my end um what followed

[0:52:26] Voice 3: i heard immediate neighbors to saint john's point

[0:52:31] Voice 6: thank you yeah

[0:52:33] Voice 2: park yeah great so uh all those in

[0:52:41] Voice 2: favor and that is carried thank you so much and thank you to um apologize todd shannon for

[0:52:52] Voice 2: attending and speaking to that and i look forward to hearing more good luck with the project uh okay

[0:53:03] Voice 2: we've got now a an update on our housing oh sorry no before we go to that yes the housing project

[0:53:11] Voice 2: uh verbal update and then the suitable land analysis so over to you narissa again and i just

[0:53:19] Voice 2: john danielle is still in the meeting room uh lisa i don't know if you can um promote him just

[0:53:25] Voice 2: so it doesn't look like he's

[0:53:28] Voice 3: charlie since the zoom update uh we are not allowed or there's not

[0:53:32] Voice 3: an ability to demote somebody back to an attendee i did try to remove them from the panelists

[0:53:39] Voice 3: position and they returned as a panelist

[0:53:41] Voice 2: interesting okay that's great jean daniel

[0:53:45] Voice 2: thank you for standing

[0:53:47] Voice 7: by

[0:53:48] Voice 2: essentially member i

[0:53:51] Voice 7: did realize i was violating something i also just uh

[0:53:54] Voice 7: move or go away oh

[0:53:56] Voice 2: it's okay it's okay i want to watch the meeting that's what you're here

[0:54:00] Voice 2: for it's great all right take it away narissa uh

[0:54:04] Planner Chadwick (probable): yeah so my update so i've been um vigorously

[0:54:09] Planner Chadwick (probable): exploring the um the options related to the actions that we have identified in the uh

[0:54:14] Planner Chadwick (probable): the actions implementation table that is uh part of the main island housing action plan

[0:54:25] Planner Chadwick (probable): and I'm working both on some draft language as well as there's a number of questions that are coming up as I move through exploring each one of those actions

[0:54:37] Planner Chadwick (probable): and what's practical in terms of bylaw changes and such.

[0:54:44] Planner Chadwick (probable): It's an interesting process because I'm also working on the Denman Island Housing Project and also the Gabriola OCP,

[0:54:51] Planner Chadwick (probable): So it's really an opportunity to create some consistency a little bit.

[0:54:56] Planner Chadwick (probable): There's a lot of things that are very similar in terms of actions.

[0:55:02] Planner Chadwick (probable): So it's all moving forward.

[0:55:06] Planner Chadwick (probable): And you can expect quite a lengthy report for the next LTC meeting.

[0:55:14] Planner Chadwick (probable): And we will need a substantial amount of time to go through.

[0:55:18] Planner Chadwick (probable): Because what I'm hoping for is by the end of next meeting that I will be able to go away and draft bylaws and then come back with the first draft of the bylaws, potentially for readings.

[0:55:35] Planner Chadwick (probable): We'll see how far we get.

[0:55:36] Planner Chadwick (probable): There's some questions that you may want to leave for another time, but we'll get there next meeting.

[0:55:43] Planner Chadwick (probable): meeting but i i am happy to report that we are still on schedule as per the project charter so

[0:55:51] Planner Chadwick (probable): that's great um and the other like very positive thing and that this is segueing into the into the

[0:55:59] Planner Chadwick (probable): staff report which is very brief is that um we've got our so i i don't know if you remember but we

[0:56:05] Planner Chadwick (probable): were hoping to have the suitable land analysis ready like end of summer and then it was going

[0:56:10] Planner Chadwick (probable): going to be fall um but we had some challenges um with uh our information systems departments and

[0:56:17] Planner Chadwick (probable): staffing etc etc so we've been able to hire back the consultant that started that began the work

[0:56:23] Planner Chadwick (probable): with william and um and so he his deadline um for completing everything is march so um he needs to

[0:56:33] Planner Chadwick (probable): finish the uh he's going to have all of the suitable land analysis for the the ltcs that

[0:56:41] Planner Chadwick (probable): we've prioritized so that's maine uh gabriela denman and hornby that you're all um doing major

[0:56:48] Planner Chadwick (probable): projects either ocp reviews or housing projects and so that's prioritized by the to be completed

[0:56:55] Planner Chadwick (probable): by the end of january so that we can have um um and i think you've probably received the note

[0:57:01] Planner Chadwick (probable): noticed? No, you haven't, because you haven't passed the resolution yet.

[0:57:06] Planner Chadwick (probable): That's the other ones, yes. So you need to pass the resolution

[0:57:09] Planner Chadwick (probable): so that we can go ahead and organize that meeting. It's great timing

[0:57:13] Planner Chadwick (probable): for this project, even though it feels like it's been a while. It's actually

[0:57:17] Planner Chadwick (probable): caught up nicely with where we are in process, so

[0:57:21] Planner Chadwick (probable): we'll have the suitable land analysis, you'll become familiar with it, and then

[0:57:26] Planner Chadwick (probable): hopefully we can schedule it so it is before

[0:57:29] Planner Chadwick (probable): for the next LTC meeting, because I think it'll provide some good context for the discussions

[0:57:34] Planner Chadwick (probable): around some of the bylaw amendment options that I'm going to present. So basically, you

[0:57:42] Planner Chadwick (probable): have in front of you a resolution that's just requesting that we schedule that meeting in

[0:57:49] Planner Chadwick (probable): February.

[0:57:54] Voice 2: Excellent. Any questions on the project, the process, clarifications needed? And does somebody

[0:58:01] Voice 2: want to move the recommended?

[0:58:02] Voice 2: resolution trustee

[0:58:06] Voice 6: dots um i just want to say wow what a fantastic very very very interesting and

[0:58:12] Voice 6: and excited to have this meeting um i move that the main island local trust committee

[0:58:17] Voice 6: requests staff to schedule a special electronic meeting in february 2025 to review and discuss

[0:58:23] Voice 6: preliminary data and mapping for the main island suitable land analysis project excellent

[0:58:29] Voice 2: seconded

[0:58:30] Voice 2: by trustee mod and i concur it is wonderful to see this coming together and with some real data

[0:58:38] Voice 2: that's going to help inform the housing decisions we need to make all those in favor oh did you want

[0:58:45] Voice 2: to speak to that trust

[0:58:45] Voice 6: well i just i i i'm just wondering and this is probably i could say after

[0:58:51] Voice 6: this has passed but whether in order to get more participants should we do an evening like a 7

[0:58:58] Voice 6: 7 p.m meeting but that's logistics so whatever whatever would get us a better audience i think

[0:59:04] Voice 6: you know working people don't can't usually make it so that's a suggestion um don't know saturday

[0:59:10] Voice 6: sunday's are even that much better for young working people but an evening meeting would be

[0:59:15] Voice 6: great yeah

[0:59:17] Voice 2: i think that'd be valuable about that

[0:59:19] Voice 6: although it

[0:59:21] Voice 6: will be recorded and i know it's not

[0:59:24] Voice 6: not the same as when you're there and it's live yet so that's and

[0:59:27] Planner Chadwick (probable): there are late ferries from

[0:59:30] Voice 6: well i thought

[0:59:30] Voice 6: oh this is electronic though oh

[0:59:33] Planner Chadwick (probable): for the signal and analysis right right right okay

[0:59:35] Voice 6: so that makes it more flexible for everybody who want who truly wants to be involved

[0:59:40] Voice 6: yeah

[0:59:42] Planner Chadwick (probable): i think that the challenge may be that we um we rely on our admin staff to to manage those so

[0:59:48] Planner Chadwick (probable): So it really depends a lot on, on schedules. So, but it's a

[0:59:52] Planner Chadwick (probable): good, good point.

[0:59:53] Planner Chadwick (probable): And and I know certainly Lisa's heard that point.

[0:59:56] Planner Chadwick (probable): So we'll figure out what's what's possible.

[1:00:01] okay

[1:00:02] Voice 2: any further discussion all for the vote all those in favor that is carried

[1:00:10] Voice 2: thank you and thank you to staff for um pulling all these pieces together it's really exciting

[1:00:18] Voice 2: thrilled okay so we've got um our active projects and future projects reports

[1:00:28] Voice 2: and uh there is the opportunity to amend this if you want to add a potential future project as we

[1:00:35] Voice 2: we discussed. We might be able to do that now. And if not, got

[1:00:43] Voice 2: an applications report, trustee and local expense report, your

[1:00:48] Voice 2: adopted policies and standing resolutions are attached as

[1:00:51] Voice 2: always. And opportunity to comment on the local trust

[1:00:55] Voice 2: committee web page. And no, oh, I'm always nervous for this

[1:01:05] Voice 2: part, my chairs report, my goodness. Oh, sorry, Nerissa, go

[1:01:08] Voice 2: Go ahead.

[1:01:09] Planner Chadwick (probable): I just wanted to mention that Phil Testamale has now retired officially.

[1:01:18] Planner Chadwick (probable): Because his name is on the applications report.

[1:01:22] Voice 2: Oh, Phil Testamale.

[1:01:24] Voice 2: So how many years was he with the Islands Trust, Marissa?

[1:01:27] Voice 2: Do you know?

[1:01:28] Planner Chadwick (probable): So he's been kind of back and forth.

[1:01:30] Planner Chadwick (probable): I think it's about a dozen in total, but back and forth over the years.

[1:01:33] Planner Chadwick (probable): So he was here like in the early 90s and then he left for a bit and he came back.

[1:01:37] Planner Chadwick (probable): So it feels like he's actually been here for several decades.

[1:01:43] Trustee Maude: I think he just celebrated, what was it, 30 years with the civil service?

[1:01:50] Trustee Maude: And many of those years were with the Trust.

[1:01:54] Voice 2: Awesome.

[1:01:54] Voice 2: I think so.

[1:01:57] Voice 2: Well, I hope if we ever need any graphic support that we can contract him back out of retirement.

[1:02:04] Voice 2: Graphics have been so wonderfully used in illustrating a lot of the different complexities of land use planning.

[1:02:11] Voice 2: so yeah thank bill thank phil if you happen to run into him narissa yeah

[1:02:17] Planner Chadwick (probable): i i'll pass that on

[1:02:19] Planner Chadwick (probable): we're having a farewell little gathering for him on friday so i'll pass that on to him perfect

[1:02:23] Voice 2: okay um for my chair's report sorry just let me flip to the right page um it's been a busy

[1:02:35] Voice 2: couple of weeks of course starting everything back up again i'm trying to figure out what's

[1:02:42] Voice 2: relevant for oh my goodness sorry I thought I had the right document and I

[1:02:50] Voice 2: don't

[1:02:51] Voice 4: these

[1:02:54] Voice 2: things happen that's the one okay so currently there is a housing

[1:03:08] Voice 2: needs report survey out right now and that's gone out to all Islands Trust

[1:03:15] Voice 2: residents and actually any stakeholder can give input to the survey and it's

[1:03:20] Voice 2: really just uh wanting input on what kind of data should be collected or or information collected

[1:03:27] Voice 2: specific to housing needs in the islands trust and this is part of the legislative requirement

[1:03:33] Voice 2: the province wants surveys done every five years now is that right for 20 years scoping out the

[1:03:41] Voice 2: housing needs for 20 years so if you're interested in filling that out there is a link and you can

[1:03:48] Voice 2: reach out to me I can send it to you policy statement amendment project has

[1:03:53] Voice 2: been proceeding now through twice monthly committee of the whole meetings

[1:03:59] Voice 2: you can follow the project updates on the islands 2050 part of the website

[1:04:06] Voice 2: there's been several drafts that have been amended since Trust Council this

[1:04:12] Voice 2: Trust Council first looked at the draft in May and so through the Committee of the Whole we've

[1:04:19] Voice 2: made recommendations that Trust Council can adopt and amend that draft before it's ready

[1:04:26] Voice 2: for first reading at which point it'll go to communities and be referred to other agencies

[1:04:31] Voice 2: for feedback and input. Along with Trustee or Vice Chair Maud I've been participating in the CAO

[1:04:40] Voice 2: performance evaluation committee so this is a select committee that was originally struck to

[1:04:46] Voice 2: undertake the search for our new cao who has been in the role since november 25th i believe

[1:04:53] Voice 2: so just about two months and i feel like we're all being ably served he's very keenly interested

[1:05:00] Voice 2: in addressing some of the systemic challenges we've had at the trust and um seems to have a

[1:05:06] Voice 2: great listening ear um so the performance the select committee has turned into a performance

[1:05:12] Voice 2: evaluation committee so we're working on sort of um goals for the three months and six months

[1:05:18] Voice 2: and um ongoing uh performance reviews for any anyone who holds the ceo position participated

[1:05:27] Voice 2: in the southern gulf islands forum january 14th this was the first meeting in in person

[1:05:33] Voice 2: person. MP Elizabeth May hosted. Unfortunately, the newly elected MLA Rob Botterill wasn't able

[1:05:43] Voice 2: to attend. We talked about marine matters and the Minister of Transport's response to

[1:05:49] Voice 2: some of the issues raised in this joint letter that's been a focus for about a year that

[1:05:56] Voice 2: Elizabeth May has been pushing hard. It keeps being a rotating, well, round of ministers at

[1:06:03] Voice 2: the head of that department so it's hard to keep it front and center and hopefully the bill is at

[1:06:11] Voice 2: c 533 won't die um doc issues were raised and specifically lease renewals and commercial doc

[1:06:20] Voice 2: applications and uh discussion on the sgi primary care network i won't go into executive committee

[1:06:29] Voice 2: meetings except maybe we have I guess something to report out on financial

[1:06:40] Voice 2: planning is the financial planning committee would like to finally engage

[1:06:45] Voice 2: with the public again on the budget or on the proposed financial planning for

[1:06:53] Voice 2: the islands trust that will not occur until I think May this next year for the

[1:06:59] Voice 2: the following year's budget so we're really working on a survey right now to learn uh what

[1:07:06] Voice 2: do we do what is the island's trust doing well what do um what does the community want us to

[1:07:12] Voice 2: focus on have we landed in the right place for priorities and then for funding of course and

[1:07:18] Voice 2: taxation all that great input so more engagement coming and that's a good thing

[1:07:27] Voice 2: i've been working on the background on tiny house um regulatory framework um that's being

[1:07:35] Voice 2: overseen by a steering committee that's half trustees and there's a few other directors such

[1:07:43] Voice 2: as crd director paul brent is part of it and um mark vanesh from cortez island strathcona regional

[1:07:51] Voice 2: district and so the focus is on the regional district of Nanaimo and working

[1:07:58] Voice 2: with can potential enablement of tiny homes on wheels in the trust area so

[1:08:05] Voice 2: that actually would be specifically Gabriela the reason we started with the

[1:08:08] Voice 2: RDN is because they had the the will to do this and they have already had

[1:08:12] Voice 2: political direction from their board to explore tiny homes on wheels but we're

[1:08:17] Voice 2: We're hoping that a phase two will be probably carried by the CRD is the hope.

[1:08:25] Voice 2: And Paul Brent let us know that they have a new building inspector who seems quite keen on exploring this as a potential form of housing.

[1:08:38] Voice 2: housing. So as communities go into their OCP reviews, things to consider are defining tiny

[1:08:45] Voice 2: homes on wheels as dwellings in your OCP. And then what are the zoning requirements? Are they

[1:08:52] Voice 2: basically the same as ADUs? Are they, yeah. And so all of that is being worked on in sort of a live

[1:09:01] Voice 2: project for what are the right conditions to enable these in the trust area. I think I'll

[1:09:07] Voice 2: stop there was a lot oh i will just say the islands trust conservancy board we elected a new

[1:09:14] Voice 2: chair so lisa govro is now chair of the islands trust conservancy uh she's a galliano island

[1:09:21] Voice 2: trustee has been on the conservancy for about a year and a half and is really keen on um advancing

[1:09:28] Voice 2: engagement with first nations and uh anyway we're just delighted to have her in the role

[1:09:33] Voice 2: and tanner timothy is the vice chair so that's it for me over to local trustees for your updates

[1:09:41] Voice 2: from your community who wants to go first okay

[1:09:47] Trustee Maude: i'll go first oh

[1:09:49] Voice 4: david okay i

[1:09:50] Trustee Maude: don't have much to

[1:09:51] Trustee Maude: say um it's um on island it's been relatively quiet in fact to the extent of maybe disturbingly

[1:09:58] Trustee Maude: quiet um i know the local restaurants have been suffering um and struggling quite a bit in recent

[1:10:05] Trustee Maude: recent weeks. The bistro no longer is open for lunch. I noted today the Montrose wasn't

[1:10:11] Trustee Maude: open for lunch. They're quiet. In the past, we've had staffing issues. It now just seems

[1:10:21] Trustee Maude: that we're lacking customers. If you go across the island with the retailers, from the grocery

[1:10:27] Trustee Maude: stores to the gas station, almost anybody, the island's quiet. It's noticeably quiet

[1:10:33] Trustee Maude: as compared to to previous years hopefully this is just a short little blip um but we've we've

[1:10:41] Trustee Maude: gone from being two or three four years of just being busy busy busy like it's just so much going

[1:10:48] Trustee Maude: on and now suddenly uh since christmas it's just we've we've gone dark and quiet

[1:10:54] Voice 4: um

[1:10:55] Trustee Maude: so for the

[1:10:57] Trustee Maude: island it's a little bit of a concern um but uh hopefully we will bounce back to certainly that

[1:11:02] Trustee Maude: the weather is here summer is ahead of us um otherwise as i say the island as a result has

[1:11:08] Trustee Maude: been quiet is uh i've been certainly engaged very much in island's trust issues on other islands

[1:11:14] Trustee Maude: um but uh uh for main island it has been quiet and peaceful which maybe sometimes isn't a bad

[1:11:21] Trustee Maude: thank you

[1:11:22] Voice 6: um so it and i do um endorse what dave says because i'm up the ferry three times a week

[1:11:32] Voice 6: and ferry traffic's down considerably.

[1:11:34] Voice 6: I think construction's down considerably.

[1:11:36] Voice 6: Construction somewhat drives our economy.

[1:11:39] Voice 6: So it is very quiet.

[1:11:40] Voice 6: Hopefully things will pick up in the spring,

[1:11:42] Voice 6: what they usually do.

[1:11:44] Voice 6: I wanted to say we had,

[1:11:46] Voice 6: I've attended another of many, many

[1:11:49] Voice 6: fellow DEER meetings

[1:11:50] Voice 6: and the fellow DEER committee

[1:11:54] Voice 6: actually had a letter

[1:11:55] Voice 6: that went from the CRD chairman,

[1:11:58] Voice 6: which was Cliff McNeil-Smith from Sydney

[1:12:01] Voice 6: to the Minister of Environment and as copy to Waterlands Resource Stewardship requesting that

[1:12:08] Voice 6: they recognize the situation we're having with the fallow deer and we're requesting sustained

[1:12:12] Voice 6: funding. So the fact that our sort of head worker, informal chairperson has been able to pursue this

[1:12:22] Voice 6: and get the entire CRD board to endorse our cause has been fantastic. So we have a really good team

[1:12:30] Voice 6: currently in the fallow deer committee and one of the members has pursued

[1:12:35] Voice 6: request research that pursued an application so we are now officially a

[1:12:40] Voice 6: society where the main island deer management society and so all of this is

[1:12:46] Voice 6: hopefully going to lead towards concerted funding there's a plan on

[1:12:51] Voice 6: through wildlife they would very much like a fallow a deer count would not

[1:12:55] Voice 6: not just be fallow deer.

[1:12:57] Voice 6: So volunteers will be requested sometime mid April.

[1:13:02] Voice 6: They need about 20 volunteers to do a deer count.

[1:13:04] Voice 6: There's a very scientific method that's used.

[1:13:07] Voice 6: So it will be not just you casually counting,

[1:13:11] Voice 6: it'll be directed.

[1:13:12] Voice 6: And that probably will be in the main line

[1:13:14] Voice 6: or shortly looking for volunteers.

[1:13:16] Voice 6: So it's exciting in that after a gazillion deer meeting

[1:13:20] Voice 6: and many different issues,

[1:13:21] Voice 6: we certainly are still plugging along

[1:13:24] Voice 6: along. And we certainly are still seeing far too many fallow deer, as anybody driving around

[1:13:30] Voice 6: would notice. The other issue was the problem with the farmer's market at the eggs at the

[1:13:38] Voice 6: agricultural hall. There's been a bit of a shift with the agricultural society planning to take

[1:13:44] Voice 6: over management of the farmer's market. They had a meeting, which I did not attend, but it was on

[1:13:50] Voice 6: Saturday, but they had 45 people attend. The farmer's market has been suffering from a lack

[1:13:56] Voice 6: of customers. Certainly last year was a quiet year for them. So I think the egg society is

[1:14:03] Voice 6: looking at ways to revitalize the farmer's market. They also are able to provide insurance

[1:14:10] Voice 6: for the non-food providers. They are planning to buy tables for the farmer's market, tents for the

[1:14:18] Voice 6: the people. So from what I heard, it sounded very, very positive. I think the people that

[1:14:25] Voice 6: participate in the farmer's market have now gotten a bunch of information to go away with and decide

[1:14:30] Voice 6: what the long-term plan is. They also would all have access to the agricultural hall on rainy

[1:14:36] Voice 6: days to set up their farmer's market. So there's a lot of positive stuff going on, but there's also

[1:14:41] Voice 6: anytime you make change, there's always a bit of concern as well. And this is a long-standing

[1:14:46] Voice 6: any farmer's market that's been going on for, I think, 25 years, if not longer.

[1:14:52] Voice 6: So that was me, and hopefully that can get sorted out.

[1:14:55] Voice 6: I wanted to say I've been attending most of the community,

[1:14:58] Voice 6: the whole meetings to do with the policy statement.

[1:15:01] Voice 6: I think I've attended all of them.

[1:15:03] Voice 6: Unfortunately, the scheduling is all over the place.

[1:15:06] Voice 6: So some of them are in the afternoons now.

[1:15:08] Voice 6: Some of them are during working days and working time.

[1:15:10] Voice 6: But I do want to say our last one, which was January 8th,

[1:15:13] Voice 6: was like the most organized, positive.

[1:15:16] Voice 6: positive. I felt like finally we were getting somewhere step by step. The Trust Council passed

[1:15:21] Voice 6: a motion saying we would meet twice a month because we want to get this done by, I think it's

[1:15:25] Voice 6: June. I think it will be wonderful if we actually can get this through and pass. I mean, we have to

[1:15:31] Voice 6: pass this in this current session of the Islands Trust Council. We need to move on. It's taken far

[1:15:37] Voice 6: too long, been far too frustrating, and made far too complicated, but some really good stuff in

[1:15:43] Voice 6: there so anyone who wants to read the material certainly look for it find it or ask and we'll

[1:15:49] Voice 6: find it for you but i came away from that particular meeting i left early you know three

[1:15:53] Voice 6: hours is a bit much for anyone but there'd be really good meetings so i think that's that's

[1:15:58] Voice 6: everything i had thank you thanks

[1:16:02] Voice 2: for mentioning that i had heard good feedback okay sorry you

[1:16:06] Voice 6: weren't you weren't there and it's nothing

[1:16:07] Voice 2: oh no no no i'm i'm actually sharing the next one so i'm

[1:16:12] Voice 2: keen to know how why that worked so well so 30th is going to be the next committee the whole meeting

[1:16:21] Voice 2: um we're going to hopefully be addressing how the housing policy section jason's been really helpful

[1:16:27] Voice 2: um i've gotten some yeah background and wording from him so i will circulate an email out to

[1:16:34] Voice 2: trustees uh getting everyone to sort of put their thinking hats on ahead of time and um you know

[1:16:41] Voice 6: I think that was key. I think people need to be prepared. If they don't like what they see,

[1:16:46] Voice 6: they need to have something available that says, this is what I think we should do,

[1:16:50] Voice 6: instead of flying for a half an hour. That's right.

[1:16:54] Voice 2: Okay. Great for that feedback. Thanks.

[1:17:00] Voice 2: Awesome. So I think that's electoral area director's report. We don't have one.

[1:17:07] Voice 2: There is an Islands Trust Conservancy report from November 2024.

[1:17:12] Voice 2: As I said, a little bit of an update with the election of a new chair.

[1:17:17] Voice 2: I think that was just January 21st with our last ITC meeting.

[1:17:24] Voice 2: Okay.

[1:17:25] Voice 2: So I think as we don't have any new business, I'll just say that our next meeting,

[1:17:33] Voice 2: unless we have the special meeting before for the suitable land analysis but our next regular

[1:17:40] Voice 2: meeting is scheduled for february 24th 2025 at the agricultural hall um i will say if it's

[1:17:50] Voice 2: at all dangerous i may not i may ask if i can attend virtually and one of you can share

[1:17:57] Voice 2: uh just because i hate crossing the malahat especially coming back at night is

[1:18:02] Voice 6: nope

[1:18:02] Voice 2: not fun in the winter okay so i will do my best to make it there though but uh

[1:18:09] Voice 2: we seem to be successful with remote sharing or having one of you into that uh so we're gonna

[1:18:16] Voice 2: open a second town hall um there are three attendees still so if anybody wants to address

[1:18:24] Voice 2: the local trust committee about anything you've heard today or raise any issues of concern in

[1:18:31] Voice 2: the community or plaudits for things that we're doing well it's nice to hear um and if not we'll

[1:18:40] Voice 2: move into our closed meeting so i'm not seeing any hands raised just give a couple more seconds here

[1:18:49] Voice 2: just raise your digital hand if you want to address the local trust committee

[1:18:55] Voice 2: all right so if someone could read out the uh motion to close the meeting and we will rise

[1:19:03] Voice 2: and report after this section of the meeting.

[1:19:07] Voice 6: I move that the meeting be closed to the public in accordance with the Community Charter

[1:19:12] Voice 6: Part 4, Division 3, S91A.

[1:19:18] Trustee Maude: And the staff, the recording staff attend the meeting?

[1:19:21] Voice 6: Yeah, oh sorry, and that

[1:19:22] Voice 6: the recorder and staff attend the meeting.

[1:19:24] Voice 2: Excellent. Moved.

[1:19:26] Voice 2: Seconded by Trustee Mudd. Yep, seconded.

[1:19:30] Voice 2: All those in favor? And that is carried. Okay.

[1:19:34] Voice 2: Okay, so

[1:19:35] Voice 3: if you'll just let me secure the meeting, I'll let you know when we're ready.

[1:19:50] Voice 2: Okay, thank you, everyone.

[1:19:53] Voice 2: We have returned from the in-camera meeting in which we discussed appointments to the

[1:20:01] Voice 2: Main Island Advisory Planning Commission.

[1:20:03] Voice 2: And it's my pleasure to announce that the following members or Main Island members were

[1:20:10] Voice 2: appointed to the main island local trust committee apc aaron wreath liam bender christy mears

[1:20:21] Voice 2: stephen cropper jean daniel cousin and jennifer elizabeth and they were appointed to the apc

[1:20:30] Voice 2: commencing immediately for a term ending january 30th 2028 so thank you everyone for applying and

[1:20:36] Voice 2: and for being interested and engaged in supporting your local government

[1:20:40] Voice 2: doing its work.

[1:20:43] Voice 2: So with that, that concludes our business today.

[1:20:46] Voice 2: Anything else?

[1:20:47] Voice 2: Final words?

[1:20:50] Voice 2: Let's call this meeting adjourned.

[1:20:52] Voice 2: All those in favor?

[1:20:55] Voice 2: Thank you all.

[1:20:56] Voice 4: Thank you.

[1:20:57] Voice 6: Thank you.

[1:20:58] Voice 6: I do want to say, I think this was very,

[1:21:00] Voice 6: we got through a lot of different business issues,

[1:21:02] Voice 6: and I think we did a great job and did it efficiently.

[1:21:05] Voice 6: And I think it went really well.

[1:21:07] Voice 6: So thank you.

[1:21:09] Voice 2: always a pleasure to serve here it's a it's a great i feel like we've got great synergy and

[1:21:15] Voice 2: of course staff support is exemplary helps fabulous okay

Mayne Island Local Trust Committee 
Regular Business Meeting 
January 27, 2025 ADOPTED Page 1 of 7 
 
Mayne Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 27, 2025 
Electronic Meeting 
 
Members Present: Tobi Elliott, Chair 
 David Maude, Local Trustee 
 Jeanine Dodds, Local Trustee 
  
Staff Present Narissa Chadwick, Island Planner 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Lisa Millard, Meeting Administrator/Recorder   
  
Others Present: There were 10 members of the public present. 
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 1:30 p.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Elliott acknowledged that the meeting was being held in the territory of the Coast 
Salish First Nations. 
3. APPROVAL OF AGENDA 
The following additions and amendments to the agenda were presented for consideration: 
• Add Item 14.1 Horton Bay Floats - Discussion 
• Item 14 will be discussed after Item 8 
By general consent, the agenda was adopted as amended. 
4. TOWN HALL AND QUESTIONS 
A member of the public asked when the new Advisory Planning Commission appointments 
will be announced and a Trustee replied the announcement would occur at the end of the 
meeting following the in-camera meeting. 
5. COMMUNITY INFORMATION MEETING - none 
6. PUBLIC HEARING - none 
  
ADOPTED 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 27, 2025 ADOPTED Page 2 of 7 
7. MINUTES 
7.1 Local Trust Committee Minutes Dated November 25, 2024 (for Adoption) 
By general consent the Mayne Island Local Trust Committee meeting minutes of 
November 25, 2024 were adopted. 
7.2 Section 26 Resolutions-without-meeting Report - none 
7.3 Advisory Planning Commission Minutes – none 
8. BUSINESS ARISING FROM THE MINUTES 
8.1 Follow-up Action List Dated January 2025 
A Trustee inquired about a previous request for staff to write a letter to the province 
regarding the foreshore encroachment at 344 Georgina Point Road. The Bylaw 
Compliance and Enforcement Manager advised that they sent an email to the 
province and will follow up with a letter. 
The Planner stated that staff required direction from the Local Trust Committee to 
write a letter to the Capital Regional District regarding the Wooddale Drive property.  
MA-2025-001 
It was MOVED and SECONDED, 
that Mayne Island Local Trust Committee request staff to draft a letter to the 
Capital Regional District Director requesting Capital Regional District staff 
explore the option of split zoning the Capital Regional District owned 
property at the end of Wooddale Drive to enable residential zoning 
supporting affordable housing in one portion, and propose zone boundaries. 
CARRIED 
14. NEW BUSINESS 
 14.1 Horton Bay Floats - Discussion 
Discussion ensued and the following comments were noted: 
• Several pieces of correspondence were received from residents regarding the 
long-term practice of storing their floats in Horton Bay during the winter months 
• The commercial organization that stores the floats on behalf of the residents 
recently received bylaw contravention notices 
• Float storage is a residential use and not a commercial use 
• Trustees sought clarification on motions previously passed regarding 
enforcement and non-enforcement on docks and mooring buoys 
• The Bylaw Compliance and Enforcement Manager indicated direction had been 
received to deal with the proliferation of floats and not to enforce on mooring 
buoys while bylaws are being amended 
• Residents are permitted to have a dock that is attached to their property 
• Zoning bylaw might support existence of a dock that is placed a bit further out 
from the property 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 27, 2025 ADOPTED Page 3 of 7 
• It was clarified the property owners have their floats moved to a bay other than 
the one where their property is located for the purpose of damage protection 
during winter storm months 
• Consideration of permitting use through a Temporary Use Permit will allow for 
exploration of a number of options 
• The Bylaw Compliance and Enforcement Manager noted enforcement against 
the commercial operator that stores the resident’s floats will not occur during 
compliance agreement discussions which would include the exploration 
Temporary Use Permit options 
 
MA-2025-002 
It was MOVED and SECONDED, 
that Mayne Island Local Trust Committee request staff to continue 
discussions for a Temporary Use Permit with Island Marine and the nine 
users of the service and report back at the next Local Trust Committee 
meeting.  
CARRIED 
A Trustee requested that the staff report clarify if one Temporary Use permit will be 
required or one permit required per dock and that staff explore residential versus 
non-residential use.  
9. DELEGATIONS - none 
10. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
11. APPLICATIONS AND REFERRALS 
11.1 North Pender Island Local Trust Committee Referral for Draft Bylaw No. 235 (for 
Response) 
MA-2025-003 
It was MOVED and SECONDED, 
that Mayne Island Local Trust Committee interests are unaffected by the 
North Pender Island Local Trust Committee Draft Bylaw No. 235. 
CARRIED 
11.2 Salt Spring Island Local Trust Committee Referral for Proposed Bylaw No. 541 
(for Response) 
MA-2025-004 
It was MOVED and SECONDED, 
that Mayne Island Local Trust Committee interests are unaffected by the 
Salt Spring Island Local Trust Committee Draft Bylaw No. 541. 
CARRIED 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 27, 2025 ADOPTED Page 4 of 7 
11.3 MA-RZ-2023.2 (Capital Regional District) – Staff Report 
The Planner summarized the staff report and highlighted the following: 
• The Capital Regional District acquired the property in 2017 and would like to 
develop a park hub which would include a park entrance kiosk, visitor 
information sign, bike rack, toilet building, and expanded parking lot 
• The current zoning may change from agricultural and rural to conservation use 
 
Discussion ensued and the following comments and clarifications were recorded: 
• The Local Trust Committee previously indicated the property was suitable for 
Resource Conservation zoning 
• The Agricultural Land Commission granted permission on the basis that the 
proposed location for the kiosk and / or parking was on land that had already 
been disturbed 
• The Planner clarified zoning can be site specific, the draft bylaw will explore 
resource conservation zoning, and sending early notification to neighbours is 
feasible 
 
Saint John Point Operations Supervisor clarified the parking lot will consist of 13 
stalls to be located on the site where the previous cabin was situated, and the 
development plan intends to minimize infrastructure to maximize conservation. 
 
MA-2025-005 
It was MOVED and SECONDED, 
that Mayne Island Local Trust Committee direct staff to prepare a draft 
bylaw and initiate referrals to First Nations, and potentially affected 
agencies, and immediate neighbours to St Johns Point Park. 
CARRIED 
12. LOCAL TRUST COMMITTEE PROJECTS 
12.1 Housing Project - Verbal Update 
Planner Chadwick noted staff are exploring options previously identified, working on 
draft bylaw language, actions to be taken, and the project remains on schedule. 
12.2 Suitable Land Analysis - Staff Report 
The Planner indicated that the Suitable Land Analysis work would complete at the 
end of January and a meeting will be required to review the data. 
MA-2025-006 
It was MOVED and SECONDED, 
that Mayne Island Local Trust Committee request staff to schedule a special 
electronic meeting in February, 2025 to review and discuss preliminary data 
and mapping from the Mayne Island Suitable Land Analysis Project. 
 
CARRIED 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 27, 2025 ADOPTED Page 5 of 7 
13. REPORTS 
13.1 Work Program Reports 
13.1.1 Active Projects Report Dated January 2025 
   Received for information. 
13.1.2 Future Project List Report Dated January 2025 
   Received for information. 
13.2 Applications Report Dated Jan 2025 
  Received for information. 
13.3 Trustee and Local Expense Report Dated November, 2024 
  Received for information. 
13.4 Adopted Policies and Standing Resolutions 
  Received for information. 
13.5 Local Trust Committee Webpage 
  No updates required at this time. 
13.6 Chair's Report 
Chair Elliott reported the following: 
• Housing needs survey has been sent to all residents in the Islands Trust area 
• Policy Statement amendment project work continues 
• Participating in the Chief Administrative Officer Select Committee which is now 
working on performance evaluation criteria 
• Participated in the Southern Gulf Island Forum and highlighted discussion 
about marine matters including dock issues, lease renewals, and commercial 
dock applications 
• Financial Planning Committee will be seeking public input for 2026/27 budget 
• Tiny House Steering Committee is working on regulatory framework to explore 
tiny homes as dwellings 
• The Islands Trust Conservancy Board elected Galiano Trustee Lisa Gauvreau as 
the new Chair and Tanner Timothy as Vice Chair 
13.7 Trustee Report 
Trustee Maude reported that things are very quiet on Mayne Island with local 
restaurants and retailers reporting fewer visitors. 
 
Trustee Dodds reported the following: 
• Local Fallow Deer Committee met with the Board Chair of the Capital Regional 
District who will be sending a letter to the Ministry of Environment requesting 
the fallow deer situation be recognized 
• The Fallow Deer Committee is now officially the Mayne Island Deer 
Management Society and will be looking for volunteers to do a deer count 
• The Agricultural Society will be taking over operation of the Agricultural Hall 
Farmers Market and will be looking at ways to revitalize the market 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 27, 2025 ADOPTED Page 6 of 7 
• Attended Committee of the Whole meetings to work on the draft Policy 
Statement in anticipation of having it ready for First Reading by June 
13.8 Electoral Area Director's Report - none 
13.9 Islands Trust Conservancy Report Date November 2024 
  Received for information. 
14. NEW BUSINESS 
 14.1 Horton Bay Floats – Discussion 
  This item was discussed following Item 8. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for February 24, 2025 at the Agricultural Hall, 
Mayne Island 
16. TOWN HALL  
 There were no comments from the public. 
17. CLOSED MEETING 
17.1 Motion to Close Meeting 
MA-2025-007 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s. 90(1)(a): 
(a) personal information about an identifiable individual who holds or is 
being considered for a position as an officer, employee or agent of the 
municipality or another position appointed by the municipality; 
AND that the recorder and staff attend the meeting. 
CARRIED 
The regular meeting was closed to the public at 2:50 p.m. 
17.2 Recall to Order 
  The meeting was recalled to order at 2:58 p.m. 
17.3 Rise and Report 
Chair Elliott rose and reported the Local Trust Committee appointed Aaron Reith, 
Liam Bender, Christie Meers, Stephen Cropper, Jean-Daniel Cusin, and Jennifer 
Elizabeth to the Mayne Island Advisory Planning Commission, and that the minutes 
of the October 7, 2024 in-camera meeting minutes were adopted. 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 27, 2025 ADOPTED Page 7 of 7 
18. ADJOURNMENT 
By general consent the meeting was adjourned at 3:00 p.m. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder