Gambier Island Local Trust Committee regular meeting, January 28, 2025

[0:00:06] Trustee Luckham: You're ready to go. Perfect. Thank you. Okay. Well, good morning, everybody. Welcome to the

[0:00:13] Trustee Luckham: Gambier Island Local Trust Committee of January the 28th. We're wrapping up the first month of

[0:00:21] Trustee Luckham: the year already. Still struggling with the new year. Anyway, my name is Peter Luckham. I'm elected

[0:00:28] Trustee Luckham: on Thetis Island. I'm the chair of the local trust committee here, Gambier Island and Keats Island.

[0:00:34] Trustee Luckham: pleasure to be able to work on this committee and in this community so I also want to acknowledge

[0:00:42] Trustee Luckham: here looking out my window as I regularly do on to what is a Gary Oak ecosystem which is in the

[0:00:52] Trustee Luckham: spring plentiful with blue camas and that was likely a harvest site for the local indigenous

[0:01:01] Trustee Luckham: indigenous people since time immemorial.

[0:01:03] Trustee Luckham: And I've come to realize in recent history

[0:01:06] Trustee Luckham: about the use of fire in this area,

[0:01:08] Trustee Luckham: particularly here where the trees show scars of fire

[0:01:12] Trustee Luckham: from a very long time ago,

[0:01:14] Trustee Luckham: and yet it's surrounded by forest.

[0:01:17] Trustee Luckham: And so those are learning opportunities

[0:01:20] Trustee Luckham: and I feel privileged to have that opportunity

[0:01:23] Trustee Luckham: and a pleasure to work towards reconciliation

[0:01:26] Trustee Luckham: everywhere we can.

[0:01:27] Trustee Luckham: So I'm gonna introduce my co-trustees here,

[0:01:30] Trustee Luckham: Chair, Trustee Kate Lewis-Stanford.

[0:01:32] Trustee Luckham: Hi,

[0:01:36] Trustee Stamford: good morning. I'm calling in from Chequelt this morning on the mainland and

[0:01:44] Trustee Stamford: the territories of the Squawomish and Sishaw.

[0:01:50] Trustee Luckham: Thank you. And good morning, Joe Bernardo.

[0:01:53] Trustee Bernardo (probable): Hi, Joe Bernardo. I'm a trustee elected from the Lactines, also known as Keats Island,

[0:01:59] Trustee Bernardo (probable): but, of course, representative of everybody in the Trust Area.

[0:02:04] Trustee Bernardo (probable): And I, too, am calling in from a different location.

[0:02:10] Trustee Bernardo (probable): I'm, in fact, up in Terrace, which is the traditional lands of the Simpsons peoples.

[0:02:17] Trustee Luckham: Very good. Thank you, Joe.

[0:02:19] Trustee Luckham: And so I'll just introduce staff here.

[0:02:21] Trustee Luckham: We have Planner Marlis McCarger. Good morning.

[0:02:26] Trustee Luckham: And we have Planner Sonia Zupanek. Good morning.

[0:02:30] Trustee Luckham: Thank you for joining us.

[0:02:34] Trustee Luckham: And I see Warren Dingman,

[0:02:36] Trustee Luckham: bio-enforcement here this morning.

[0:02:38] Trustee Luckham: Thank you, Warren.

[0:02:39] Trustee Luckham: Nice to see you.

[0:02:39] Trustee Luckham: Good morning.

[0:02:41] Trustee Luckham: See, you've got your favorite object

[0:02:43] Trustee Luckham: in the background there, a seawall.

[0:02:46] Trustee Luckham: I appreciate the humor.

[0:02:49] Trustee Luckham: Anyway, Lisa Millard,

[0:02:50] Trustee Luckham: looking after our technology and our minutes,

[0:02:52] Trustee Luckham: and we would be helpless without you, Lisa.

[0:02:56] Trustee Luckham: Thank you so much for the work that you do

[0:02:58] Trustee Luckham: to make sure that our meetings run smoothly.

[0:03:02] Trustee Luckham: Okay, let us begin.

[0:03:04] Trustee Luckham: Again, we have an agenda before us.

[0:03:08] Trustee Luckham: I don't believe there's any additions

[0:03:10] Trustee Luckham: or late items at this moment,

[0:03:12] Trustee Luckham: but I'll just ask staff for confirmation

[0:03:15] Trustee Luckham: on your expectation as the agenda is completed this time.

[0:03:19] Trustee Luckham: Okay, and so Trustee Kate-Louise Stamford,

[0:03:22] Trustee Luckham: do you have something to add or remove?

[0:03:25] Trustee Stamford: I just want to make sure we've got,

[0:03:28] Trustee Stamford: we'll do an update on the Advisory Planning Commission.

[0:03:33] Trustee Stamford: and i know there's no minutes in the package but that we did get a late um item regarding that and

[0:03:40] Trustee Stamford: i just would like to follow up with a few things with the apc so if 6.3 is where we do it otherwise

[0:03:48] Trustee Stamford: add it to new business yeah

[0:03:50] Trustee Luckham: let's do it at 6.3 is that okay okay all right anything else from

[0:03:55] Trustee Luckham: anybody? All right, then I'm going to adopt the agenda as presented with, in fact, some item at

[0:04:04] Trustee Luckham: 6.3. And we'll just pick that up there. So adopt that by general consent. And thank you very much.

[0:04:14] Trustee Luckham: Trustee reports is where we'll begin here today. And so I'll turn to trustees,

[0:04:19] Trustee Luckham: whoever would like to go first, please jump right in.

[0:04:24] Trustee Stamford: I don't mind starting unless you want to, Joe.

[0:04:27] Trustee Bernardo (probable): No, it doesn't make any difference.

[0:04:29] Trustee Bernardo (probable): Go ahead, Kate.

[0:04:30] Trustee Stamford: I actually don't have anything for the local trust committee updates from Gambier.

[0:04:41] Trustee Luckham: Okay.

[0:04:42] Trustee Luckham: Thank you very much then.

[0:04:44] Trustee Luckham: And Joe, anything?

[0:04:45] Trustee Luckham: anything?

[0:04:46] Trustee Bernardo (probable): I don't have anything that's specifically a trust area concern to report. I mean, I've had

[0:04:58] Trustee Bernardo (probable): communications with people at Eastbourne regarding, you know, a parking issue they have and that kind

[0:05:03] Trustee Bernardo (probable): of thing. But in terms of any material developments at this time, nothing really reported on that

[0:05:09] Trustee Bernardo (probable): front. Outside of that, though, for the benefit of any constituents that might be listening,

[0:05:14] Trustee Bernardo (probable): thing uh i've stepped down from chairing the financial planning committee in fact i've stepped

[0:05:19] Trustee Bernardo (probable): away from the committee altogether and i've done that for personal family reasons um

[0:05:23] Voice 8: bottom line

[0:05:26] Trustee Bernardo (probable): it's uh the time commitments i i've got to be careful with my time commitment something had

[0:05:31] Trustee Bernardo (probable): to give and standing down from the fvc although with quite a bit of regret that that was the

[0:05:37] Trustee Bernardo (probable): option that made the most sense but you know my and you know my first obligation of course is to

[0:05:44] Trustee Bernardo (probable): to do the best job I can in my capacity as a local trustee for our trust area, and my commitment in

[0:05:50] Trustee Bernardo (probable): that regard remains undiminished. Likewise, I'm on the Governance Committee, and I will continue

[0:05:55] Trustee Bernardo (probable): working on that because that's extremely important work. So, that's all I've got to report. Thank you.

[0:06:02] Trustee Luckham: Okay, very good. Thank you, Joe, and thank you for your work in the Financial Planning Committee.

[0:06:08] Trustee Luckham: committee. We've managed to rejig ourselves there now and in fact Sue Ellen Fast has stepped

[0:06:17] Trustee Luckham: up as a trustee to sit on the committee and was indeed elected as chair at our last meeting.

[0:06:25] Trustee Luckham: So I'll sort of include that as part of my reporting out. Of course we've come out of

[0:06:31] Trustee Luckham: um the the winter holidays um with um activity uh being picked up in the in the new year here

[0:06:40] Trustee Luckham: and we're preparing for trust council uh that includes of course the preparation for budget

[0:06:46] Trustee Luckham: and the committee meetings are meeting regularly uh by zoom over this this month and next month

[0:06:52] Trustee Luckham: and uh looking forward to seeing you all at the council um in march it'll be here before we know

[0:06:59] Trustee Luckham: know it so uh that's my only report here today and so electoral area directors uh report um

[0:07:09] Trustee Luckham: kate louise stamford do you have something there yes

[0:07:12] Trustee Stamford: i got a few updates that impact the islands

[0:07:16] Trustee Stamford: um the sunshine coast regional district is beginning an official community plan

[0:07:23] Trustee Stamford: plan engagement process. Within the next few weeks, we're still managing what that's going

[0:07:31] Trustee Stamford: to look like. We're discussing how to stay within the rails. I think we're all familiar with

[0:07:38] Trustee Stamford: how OCPs can wander off in many different directions. So primarily, it's beginning

[0:07:46] Trustee Stamford: with the legislative requirements for housing. So that's one of the impetus for this. There's

[0:07:53] Trustee Stamford: seven OCPs on the Sunshine Coast Regional District, three of which are within Area F,

[0:08:01] Trustee Stamford: which is the area I am responsible for. And so between the two roles, between trustee and

[0:08:08] Trustee Stamford: rural area director, I'm looking at six different OCPs. And it'd be really nice to see at least

[0:08:16] Trustee Stamford: three of those combined um so i'm looking forward to that work got a good apc that's um excited to

[0:08:25] Trustee Stamford: get to get going and we'll keep you up to date and uh the honest trust will be a referral agency for

[0:08:32] Trustee Stamford: the ocp process hopefully over the next 18 months is the um the the timeline for it um scrd is

[0:08:42] Trustee Stamford: heavily into budget. We've just finished round two. There were projects I was really hoping to

[0:08:48] Trustee Stamford: get on the docket for this budget year. Like many local government organizations, we're challenged

[0:08:56] Trustee Stamford: not with just with funding, but with capacity and realistically getting projects through in a year.

[0:09:02] Trustee Stamford: We do deal with a number of multi-year projects, but there are things that I was hoping to see.

[0:09:09] Trustee Stamford: One of the things that I fought hard for and didn't manage to get onto the budget was a fix for West Beach on Keats Island.

[0:09:20] Trustee Stamford: And it's one of those multi-jurisdictional issues that looks simple and straightforward.

[0:09:27] Trustee Stamford: But when you dig down, all puns intended, there's a lot of requirements for archaeology, for working with Ministry of Transportation and Transport, various layers.

[0:09:44] Trustee Stamford: But we will continue to develop a plan.

[0:09:47] Trustee Stamford: We're hoping to see an overall parks master plan, which will address some of this capacity issues and look at realistically what we can manage over a large area with a small population.

[0:10:00] Trustee Stamford: So West Beach is still in my thoughts.

[0:10:05] Trustee Stamford: Keats dock did get funding for its new surface but again due to permits we will not be able to

[0:10:15] Trustee Stamford: get to that until the fall of this year so it'll be another summer without vehicle access to Keats

[0:10:24] Trustee Stamford: landing dock. Hopkins dock is not as much of an issue for Keats but certainly for Gambier it

[0:10:33] Trustee Stamford: It hasn't been available for about two years now, and work started on that this week.

[0:10:38] Trustee Stamford: So we will have access to Hopkins Landing Wharf by the summer.

[0:10:45] Trustee Stamford: And that provides an important docking area for especially people from Gambier.

[0:10:52] Trustee Stamford: And it has been used quite often as an emergency access point after hours when the terminal is closed, BC Ferries terminal is closed.

[0:11:02] Trustee Stamford: And finally, I just would like to note, even though it doesn't have a direct impact on UN's trust, but that the Sechelt Nation was awarded $117 million through the Disaster Mitigation Fund, DMAF, we call it.

[0:11:31] Trustee Stamford: um this is to support uh three projects uh two raw water reservoirs as well as upgrades to the

[0:11:40] Trustee Stamford: water treatment plant in the Chapman Creek watershed um Sunshine Coast has been in the

[0:11:48] Trustee Stamford: news over the last few years about its high level of dependent or concern over drought and lack of

[0:11:55] Trustee Stamford: water. This is one of the ways we are responding to that. But the exciting part is that this is

[0:12:03] Trustee Stamford: led by the Seychelles. It's in their SWEA. And we're looking forward to developing governance

[0:12:10] Trustee Stamford: models between the regional district, which is the water purveyor, as well as the license holder of

[0:12:17] Trustee Stamford: of water in the area and how we can help mitigate the water issues through this very unique

[0:12:27] Trustee Stamford: leading partnership. So lots of things to work out, lots of governance issues to sort out.

[0:12:35] Trustee Stamford: But I think this is, again, one of those next steps in reconciliation that we will see in other

[0:12:41] Trustee Stamford: parts of the province as well. So I did want to highlight that. Thank you.

[0:12:47] Trustee Luckham: Well, very good. Thank you very much, Electoral Area Director Stamford.

[0:12:54] Trustee Luckham: I'm pleased to know that other governments are having budget challenges, resource challenges,

[0:13:00] Trustee Luckham: and too many OCPs. So thank you for that. Trustee Bernardo, over to you.

[0:13:06] Trustee Bernardo (probable): Yes, thank you. I've got just a couple of quick questions for Trustee Stamford.

[0:13:13] Trustee Bernardo (probable): First one really as it relates to this permitting question, I'm struck by your information that it looks like we're going to be waiting until the fall of this year before we get the, sorry, not we, but before the permitting is in place in order to resurface the Keys Landing dock.

[0:13:31] Trustee Bernardo (probable): luck um i guess i'm kind of surprised by that i mean do you have any insights uh with respect to

[0:13:39] Trustee Bernardo (probable): why the permitting would take such a long time considering the problem's been known for quite a

[0:13:43] Trustee Bernardo (probable): while um do you have any insight as to what

[0:13:46] Trustee Stamford: it's more to do with it's more to do with the

[0:13:52] Trustee Stamford: there's a very narrow window where you can work in the marine so that's where the permit is you

[0:13:57] Trustee Stamford: The permit's there, but the activity cannot occur in that marine area during a certain period of time.

[0:14:07] Trustee Stamford: So although the current contract for Hawkins has managed to get into the window for marine work,

[0:14:14] Trustee Stamford: and they're doing that now, the work to be done on Keats Landing once the engineering reports came in,

[0:14:23] Trustee Stamford: which was just recently, did not give us enough time to get activity done within that marine work

[0:14:29] Trustee Stamford: window that's early spring for fish and wildlife.

[0:14:36] Trustee Bernardo (probable): Okay, that's very helpful, thank you. So that's

[0:14:38] Trustee Stamford: why they won't be putting,

[0:14:39] Trustee Bernardo (probable): yeah. It all makes sense. The other question is a vaguer, more

[0:14:45] Trustee Bernardo (probable): general one, but it's because of this, as you say, this intriguing development in terms of the

[0:14:52] Trustee Bernardo (probable): the Sechelt Nation having obtained this disaster mitigation grant and which under that guise is

[0:15:01] Trustee Bernardo (probable): really solving a big problem for or looks like it promises to help solve a big problem for the

[0:15:06] Trustee Bernardo (probable): SARD and the water supply side. I appreciate it's very early days and you're probably limited in

[0:15:13] Trustee Bernardo (probable): what you can talk about but the reason I'm asking about this is I'm interested in what we can learn

[0:15:20] Trustee Bernardo (probable): over at our end at the local trust committee not a trust level from that whole experience

[0:15:25] Trustee Bernardo (probable): the srd has in terms of the shelter's taking the lead on that application um and you know it's

[0:15:34] Trustee Bernardo (probable): much of what i anticipate much of the work isn't failed in fact not all of it is

[0:15:38] Trustee Bernardo (probable): on their traditional territories and uh the question i've got really is if you can answer

[0:15:48] Trustee Bernardo (probable): what are the anticipated different roles as this project gets underway that you see for the SCRD

[0:15:57] Trustee Bernardo (probable): and the nation, like the different responsibilities under this anticipated arrangement? And I

[0:16:03] Trustee Bernardo (probable): appreciate that this is still in development, so you might be very limited in what you're able to

[0:16:07] Trustee Bernardo (probable): say.

[0:16:11] Trustee Stamford: Yeah, we're still getting our heads around it. This is something that the regional district

[0:16:17] Trustee Stamford: has been working with Sechelt staff on for many, many months.

[0:16:23] Trustee Stamford: It's a reason why some of our projects aren't as far ahead as we anticipated,

[0:16:28] Trustee Stamford: and it certainly took out a good chunk of time for our finance staff.

[0:16:34] Trustee Stamford: There's a lot of unknowns around how to ensure rate payers

[0:16:42] Trustee Stamford: are continuing to pay a fair rate for their water.

[0:16:45] Trustee Stamford: So all that kind of detail still has to be managed.

[0:16:52] Trustee Stamford: We have been, a lot of the front work was around the first reservoir,

[0:16:57] Trustee Stamford: which is Lower Crown, it's called.

[0:17:00] Trustee Stamford: And so that was sort of the starting point as to having external engineers

[0:17:06] Trustee Stamford: with working with Heidelberg, which is the organized,

[0:17:10] Trustee Stamford: the company that owns the gravel operation there.

[0:17:17] Trustee Stamford: determining that this could be a place and then how do you then connect with the actual purveyors

[0:17:23] Trustee Stamford: of the water who are treating water for drinking purposes and the volumes required and the piping

[0:17:31] Trustee Stamford: and the numerous details so that has been a big learning curve for the first part of this and that

[0:17:38] Trustee Stamford: gave us an idea of the level of detail of how the the different governance models need to work

[0:17:45] Trustee Stamford: together and how they need to be adjusted to accommodate quite different principles of

[0:17:51] Trustee Stamford: engagement and responsibility so that's really been an interesting process and then the other

[0:18:00] Trustee Stamford: two projects which is the water treatment plant upgrade and then a second reservoir will be much

[0:18:06] Trustee Stamford: much more through sort of a more open process for EFCRD?

[0:18:13] Trustee Stamford: And then how does that work with the expectations with Shashalt?

[0:18:18] Trustee Stamford: So that is where we see the challenges right now.

[0:18:25] Trustee Stamford: It's certainly being a whirlwind.

[0:18:29] Trustee Stamford: And I want to emphasize the DMAP application.

[0:18:32] Trustee Stamford: application, as a local government, you could apply for 40% funding, whereas if you're a First

[0:18:40] Trustee Stamford: Nation, it was 100% funding. So that's where you can see the shift in how these kind of applications

[0:18:48] Trustee Stamford: are being reviewed and how the success depends on being able to work closely with the First

[0:18:59] Trustee Stamford: First Nations and territories with which these regional districts are in.

[0:19:02] Trustee Stamford: So that's sort of as far as I want to go with that.

[0:19:05] Trustee Stamford: But it's been a huge learning curve for everybody.

[0:19:10] Trustee Stamford: And it's a relief to now be able to talk about it.

[0:19:15] Trustee Stamford: So that's been good.

[0:19:17] Trustee Bernardo (probable): Well, thank you for that.

[0:19:18] Trustee Bernardo (probable): And I look forward to when you're able to, well, when there's further development and you're able to report on them.

[0:19:23] Trustee Bernardo (probable): And it's a very intriguing development because, as you've mentioned here and also when you notified us by way of email, that there's a potential here to do some learning about co-management, co-governance models, you know, what's, you know, what might or might not be feasible.

[0:19:42] Trustee Bernardo (probable): So, yeah, this

[0:19:44] Trustee Bernardo (probable): could be a real learning exercise for us to be peeking over what's happening over the SCRD that might be applicable or helpful for us over at the trust.

[0:19:51] Trustee Bernardo (probable): So thank you for thank you for being there.

[0:19:55] Trustee Stamford: Yeah, not what I expected to be doing when I ran for the position, that's for sure. But yeah, very excited.

[0:20:05] Trustee Bernardo (probable): Thank you.

[0:20:06] Trustee Luckham: Okay, great. Thank you very much.

[0:20:09] Trustee Luckham: So this brings us to a public comment period.

[0:20:14] Trustee Luckham: I do see one person in the waiting room there, Phil Aldrich, looks like West Vancouver Yacht Club.

[0:20:23] Trustee Luckham: and I'll just ask Mr. Aldrich do you wish to address the local trust committee today in the

[0:20:32] Trustee Luckham: public comment period which would be your which is the only opportunity for you to speak to us

[0:20:40] Trustee Luckham: and I'm presuming it's with regards to the correspondence we received from you recently

[0:20:44] Trustee Luckham: yeah I

[0:20:45] Voice 5: think right now I'm really just an observer just interested in listening and

[0:20:52] Voice 5: and finding out how our groups can participate in the decision-making process with regards to Gambier Island.

[0:21:01] Voice 5: I just want to add that I'm a VP of the Council of BC Yacht Club,

[0:21:08] Voice 5: so it's not just West Van that I'm representing.

[0:21:11] Voice 5: It also includes the other four yacht clubs that have outstations on Gambier Island,

[0:21:16] Voice 5: And that includes Royal Vancouver, Falls Creek Yacht Club, Burrard Yacht Club, and the Center Bay Yacht Club as well as West Van Yacht Club.

[0:21:28] Voice 5: So we're all interested in how the OCP is proceeding and what kind of implication it would have for any of us.

[0:21:36] Voice 5: So I'm here right now just to listen to how things are going.

[0:21:42] Trustee Luckham: Okay, very good.

[0:21:44] Trustee Luckham: So glad you could join us.

[0:21:46] Trustee Luckham: and we did receive correspondence it didn't end up on this agenda because it

[0:21:50] Trustee Luckham: came in too late for the publication deadline and you're probably aware the

[0:21:55] Trustee Luckham: OCP is well underway and there's a an amendment possibility today after after

[0:22:05] Trustee Luckham: having been having received three readings and having the return from the

[0:22:10] Trustee Luckham: the executive committee uh with wrong

[0:22:12] Trustee Stamford: wrong bylaws uh

[0:22:18] Trustee Luckham: you're right absolutely that's my

[0:22:20] Trustee Luckham: don't

[0:22:21] Trustee Stamford: scare don't scare the public you're

[0:22:26] Trustee Luckham: absolutely right um i uh

[0:22:28] Trustee Luckham: was all wrapped up

[0:22:31] Trustee Luckham: yeah yeah yeah yeah no

[0:22:33] Trustee Stamford: don't say that yeah

[0:22:36] Trustee Luckham: that was my mistake because of

[0:22:38] Trustee Luckham: course we've just completed that and that has a shoreline development aspect to it as well

[0:22:41] Trustee Luckham: well um so thank you for that clarity my mistake so thank you for joining us uh bill and you can

[0:22:47] Trustee Luckham: certainly observe um kate louis stanford you have a remark yeah

[0:22:52] Trustee Stamford: i just want to respond really quickly

[0:22:54] Trustee Stamford: i had planned to write um uh to this council of yacht clubs i hadn't heard of it as a group before

[0:23:03] Trustee Stamford: um and just make sure that we do uh have you on our uh email list for gambier and it's not just

[0:23:11] Trustee Stamford: just for Islands Trust and OCP stuff.

[0:23:13] Trustee Stamford: It's for anything that's going on in Gambier.

[0:23:16] Trustee Stamford: It's a very well-regulated list of about 700 people.

[0:23:21] Trustee Stamford: So I will be able to talk to you further about this

[0:23:25] Trustee Stamford: and make sure that you are in the loop

[0:23:28] Trustee Stamford: because I had never heard of this particular group,

[0:23:30] Trustee Stamford: although I'm well aware of the individual outstations.

[0:23:35] Trustee Stamford: It's the challenge of being able to find a way to connect

[0:23:38] Trustee Stamford: if you don't have a specific PID listing on our island

[0:23:45] Trustee Stamford: because of the remote access and communication is a challenge.

[0:23:50] Trustee Stamford: So I'm looking forward to making sure that you are now part and parcel

[0:23:56] Trustee Stamford: of our OCP process, which we are just starting, really.

[0:24:03] Planner McCargar: We've

[0:24:03] Trustee Stamford: been at it a while, but yes, the engagement needs to include the Yacht Club.

[0:24:08] Voice 5: Yeah, we'd appreciate that. I'm new to this too, because I'm really just trying to get up to speed on how the whole process works and who's involved and all that stuff. So whatever you can do to engage us and keep us informed and give us the opportunity to comment would be most appreciated.

[0:24:28] Voice 5: it it's we've noticed that uh in the past i think as you saw in that letter that was sent to you

[0:24:34] Voice 5: that um we uh we we have not not been involved in and but we would very much like to so thank you

[0:24:40] Trustee Stamford: yeah definitely we'll follow up offline on with you all

[0:24:46] Trustee Luckham: right very good okay so i don't believe

[0:24:49] Trustee Luckham: there's any other speakers uh here today i'll only see a hand up in the panelist section and

[0:24:54] Trustee Luckham: joe do you have a remark or it is your hand up

[0:24:57] Trustee Bernardo (probable): that's me it's yeah i would just like to add

[0:25:00] Trustee Bernardo (probable): to what Trustee Samford had said which is I did see the letter that Planner

[0:25:07] Trustee Bernardo (probable): Zupanek circulated amongst us as well as her response and I would just Mr.

[0:25:13] Trustee Bernardo (probable): Aldrich I'd like to just point out or advise that Planner Zupanek is

[0:25:20] Trustee Bernardo (probable): comprehensively I think gives you pretty much all you need in order in terms of

[0:25:25] Trustee Bernardo (probable): of accessing the information that on an ongoing basis,

[0:25:29] Trustee Bernardo (probable): as the OCP project develops,

[0:25:32] Trustee Bernardo (probable): she's pretty much giving you the directions

[0:25:35] Trustee Bernardo (probable): to get all the information you need in a timely way.

[0:25:38] Trustee Bernardo (probable): She's directing you.

[0:25:39] Trustee Bernardo (probable): There is, the information is available on the website.

[0:25:42] Trustee Bernardo (probable): The agendas for the meetings,

[0:25:44] Trustee Bernardo (probable): where the topic will come up are published beforehand.

[0:25:50] Trustee Bernardo (probable): So, and she's also described the process.

[0:25:53] Trustee Bernardo (probable): So I think that letter, I would advise you to treat that as a good shorthand guide as to the process and how you can access information. That might be very helpful to you.

[0:26:04] Trustee Bernardo (probable): Yeah,

[0:26:04] Voice 5: thank you. I've already read it, and I haven't had time to get into the detail of it.

[0:26:10] Voice 5: The original letter was sent by Peter Stockdale, who is a researcher with CBCYC,

[0:26:16] Voice 5: and was sent to Zipanek as sort of a query on how the engagement process has gone in the past.

[0:26:25] Voice 5: I did look at Zipanek's letter. As I say, I haven't looked into it in any detail,

[0:26:30] Voice 5: but I looked into it enough to feel a little uncomfortable

[0:26:35] Voice 5: that I didn't think that Peter's questions were really answered.

[0:26:39] Voice 5: But leave that with me, and as we find out more, we'll get back to you.

[0:26:47] Thank you.

[0:26:49] Trustee Luckham: Okay, thank you very much.

[0:26:50] Trustee Luckham: So let's move on to our agenda.

[0:26:53] Trustee Luckham: On page three, we have a local trust committee meeting minutes

[0:26:57] Trustee Luckham: of November the 26th for adoption.

[0:27:00] Trustee Luckham: option are there any changes to those minutes uh trustee stanford yes

[0:27:07] Trustee Stamford: on page four at the top on

[0:27:10] Trustee Stamford: the third bullet down uh our new mla is not randy neil it's randine r-a-n-d-e-n-e okay thank you

[0:27:23] Trustee Stamford: you said and then on the bottom of page five just above the motion um i'm wondering if we could

[0:27:37] Trustee Stamford: delete the sentence they expressed appreciation for the work that had been done on the application

[0:27:44] Trustee Stamford: application um it's the paragraph just before the motion um zero five zero well

[0:27:55] Trustee Luckham: i see they

[0:27:56] Trustee Luckham: expressed appreciation for work that had been done on the application um

[0:28:00] Trustee Stamford: yeah i did i

[0:28:00] Trustee Luckham: it's not

[0:28:02] Trustee Stamford: relevant no yeah

[0:28:03] Trustee Luckham: and no objection there trustee bernardo no

[0:28:07] Trustee Stamford: okay

[0:28:08] Trustee Luckham: thank you and is that it from

[0:28:10] Trustee Luckham: you kate louise that's fine

[0:28:12] Trustee Luckham: that's for me yeah anything from you joe bernardo no i'm fine and

[0:28:17] Trustee Luckham: And Lisa, you got those two minor amendments?

[0:28:20] Trustee Stamford: Yes, Chair Locke, I do, thank you.

[0:28:22] Trustee Luckham: Thank you very much. Thanks, Lisa.

[0:28:24] Trustee Luckham: So then I'm going to take it then by general consent

[0:28:27] Trustee Luckham: that the Local Trust Committee meeting minutes

[0:28:29] Trustee Luckham: dated November the 26th be adopted as amended.

[0:28:33] Trustee Luckham: And thank you very much.

[0:28:35] Trustee Luckham: So no resolution without meeting report today.

[0:28:39] Trustee Luckham: Although we don't have a formal advisory planning

[0:28:42] Trustee Luckham: commission meeting minutes on our agenda today,

[0:28:44] Trustee Luckham: day there was uh a query and i'll go to uh kate louise stanford for that over to you thank you

[0:28:53] Trustee Stamford: chair luck i'm first i'd like to like acknowledge the work that the apc is doing under less than

[0:28:59] Trustee Stamford: ideal circumstances as they try to manage this whole we have to be in person um roadblock which

[0:29:07] Trustee Stamford: is quite problematic um but there has been um i think there were two attempts to have a meeting

[0:29:14] Trustee Stamford: December. And I just want to apologize to any residents that showed up at one of the meetings.

[0:29:23] Trustee Stamford: I guess the word didn't get out that the power was going to be out for a whole day.

[0:29:28] Trustee Stamford: And people came from Center Bay. They took their boat over in December. And then I think we had a

[0:29:35] Trustee Stamford: neighbor come by without knowing about the cancellation. So I just want to make sure

[0:29:42] Trustee Stamford: that I'm always in the loop I think there's I honestly I probably was remiss on one of them

[0:29:49] Trustee Stamford: but the second one I had no clue that there was going to be a meeting so um just trying to keep

[0:29:54] Trustee Stamford: me in the loop so that I can get the word out and also so I can attend

[0:30:00] Trustee Stamford: And it has been really challenging having these meetings in North Van. I can't attend them. I'm hoping that we can get some information from the APC, acknowledging that they will be on Gambier or that even if it's not,

[0:30:21] Trustee Stamford: they can't put full motions or recommendations for it if they could do some zoom activity as well

[0:30:27] Trustee Stamford: and it just allows more connection for for this process i do have interest in it and there's just

[0:30:36] Trustee Stamford: been an inability for the general public to connect in this venue okay

[0:30:46] Trustee Luckham: thank you kate louise

[0:30:48] Trustee Luckham: and Sonia Zupanek. Do you have something for us there?

[0:30:52] Planner Zupanec (probable): Good morning. Can

[0:30:53] Trustee Luckham: you hear me okay? Yes.

[0:30:55] Trustee Luckham: Great.

[0:30:56] Planner Zupanec (probable): So just to provide some more context, the last two APC meetings, we did have forum in person,

[0:31:03] Planner Zupanec (probable): which is great, but there was electronic participation of other members. So that is an

[0:31:07] Planner Zupanec (probable): option that we would hope that both trustees can observe digitally, electronically, the proceedings

[0:31:15] Planner Zupanec (probable): meetings of your Advisory Planning Commission they're doing amazing work and you've seen a

[0:31:19] Planner Zupanec (probable): sample of the draft recommendations around communications and engagement for your OCP

[0:31:25] Planner Zupanec (probable): project that you will be getting as part of the comprehensive package in March so this is all part

[0:31:29] Planner Zupanec (probable): of the update later in your agenda for under the major project agenda item however I just wanted

[0:31:37] Planner Zupanec (probable): to clarify that the abc meetings you can observe digitally if you can't attend in person when

[0:31:46] Planner Zupanec (probable): they're in vancouver their next meeting is on february 5th um

[0:31:51] Trustee Stamford: so one of the things that's

[0:31:53] Trustee Stamford: missing on the the public um drafts that i put up for um the notices is there's no information about

[0:32:03] Trustee Stamford: without accessing electronically. So that's why I assumed there was no electronic participation.

[0:32:09] Planner Zupanec (probable): For the public, that might be the case. And I'll check with our planning team assistant

[0:32:13] Planner Zupanec (probable): if that's the reason why. However, for staff and for elected officials that are observing or just

[0:32:21] Planner Zupanec (probable): supporting technically as I am only, that shouldn't be a barrier. But I will double check to make sure

[0:32:28] Planner Zupanec (probable): and to clarify if there is any barrier to the public observing digitally their participation is

[0:32:34] Planner Zupanec (probable): um you know that's not part of the agenda package for an advisory planning commission it's really

[0:32:39] Planner Zupanec (probable): for them to deliberate on your referral but they could theoretically should be able to observe

[0:32:45] Trustee Stamford: so um if that if i could always get a link um because that's what i haven't i haven't even

[0:32:52] Trustee Stamford: known the meetings have happened some of the time i'll make sure our

[0:32:55] Planner Zupanec (probable): planning team assistant

[0:32:55] Planner Zupanec (probable): assistant copies both of you, all three of you. So I mean, all three of you are welcome to observe

[0:33:00] Planner Zupanec (probable): those meetings at any time. Okay, that's,

[0:33:03] Trustee Stamford: thanks very much. Okay, thank you.

[0:33:06] Trustee Luckham: Thank you. Okay, so

[0:33:08] Trustee Luckham: if that does it for that topic, I'll move on to business arising from the minutes. And that's on

[0:33:14] Trustee Luckham: page 11 of your agenda package, the follow up action list from January the 21st. I'm assuming

[0:33:22] Trustee Luckham: I mean, that's fairly current.

[0:33:24] Trustee Luckham: And so I'll just go to trustees and ask

[0:33:26] Trustee Luckham: if there's any questions with any of the items

[0:33:28] Trustee Luckham: on the follow-up excellence.

[0:33:30] Trustee Stamford: No.

[0:33:31] Trustee Luckham: No.

[0:33:32] Trustee Luckham: No.

[0:33:33] Trustee Luckham: Okay.

[0:33:33] Trustee Luckham: So then we will receive that for information

[0:33:36] Trustee Luckham: and want to thank staff for your work on that list.

[0:33:41] Trustee Luckham: Appreciate it.

[0:33:42] Trustee Luckham: No delegations today, no applications or referrals.

[0:33:47] Trustee Luckham: The first item on our agenda is local trust committee projects.

[0:33:52] Trustee Luckham: And here we are at 10.1, the major project,

[0:33:55] Trustee Luckham: Gambria Official Community Plan and Land Use By-law Targeted Review.

[0:34:01] Trustee Luckham: And we have a verbal update on this.

[0:34:04] Trustee Luckham: And Planner Zupanek, I'm assuming that you're going to speak to us on this topic.

[0:34:10] Planner Zupanec (probable): I am. Can you hear me again?

[0:34:11] Planner Zupanec (probable): Sorry, this headset's been finicky, so I just wanted to make sure.

[0:34:14] Planner Zupanec (probable): Great. Okay, super.

[0:34:17] Planner Zupanec (probable): So as you know, we were just referring to this in your last discussion piece.

[0:34:21] Planner Zupanec (probable): you had given direction to staff to refer specific provisions of your review OCP LUB

[0:34:28] Planner Zupanec (probable): review project for Gambier Island specifically to your Gambier Island Advisory Planning Commission

[0:34:33] Planner Zupanec (probable): they've met twice and they've been very busy drafting some recommendations for you that'll be

[0:34:41] Planner Zupanec (probable): part of your March 25th agenda package so that'll be quite a comprehensive package that I encourage

[0:34:48] Planner Zupanec (probable): you to spend a lot of time with as soon as it's published and contact staff if you have any

[0:34:56] Planner Zupanec (probable): questions moving forward so that you can use your business time meeting to really advance

[0:35:00] Planner Zupanec (probable): recommendations and deliberations of the analysis. So their next meeting is February 5th, I believe,

[0:35:08] Planner Zupanec (probable): and we'll send you the package and information and link so that you can observe if you're available.

[0:35:13] Planner Zupanec (probable): they will be looking at draft shoreline development permit area provisions they may be discussing as

[0:35:21] Planner Zupanec (probable): well further to the communications engagement recommendations some some final details i can't

[0:35:28] Planner Zupanec (probable): quite recall if that's still part of their provisions or if they've moved on as well as

[0:35:32] Planner Zupanec (probable): soon as i'm able to i'll be sending them some draft provisions regarding potential heritage

[0:35:37] Planner Zupanec (probable): heritage conservation area guidelines so this is a significant amount of work that staff have been

[0:35:44] Planner Zupanec (probable): developing behind the scenes in preparation for your apc to review so that when it comes to you

[0:35:51] Planner Zupanec (probable): at your agenda your business meeting we can get some clarity as to whether or not

[0:35:57] Planner Zupanec (probable): there are significant changes that need to be considered prior to moving forward to actually

[0:36:04] Planner Zupanec (probable): drafting bylaws. So the local trust committee's business meetings for the benefit of the public

[0:36:13] Planner Zupanec (probable): who are observing or watching this recording are the opportunity for the LTC to direct staff as to

[0:36:19] Planner Zupanec (probable): how this project is going to proceed in terms of engagement with the public, in terms of bylaw

[0:36:25] Planner Zupanec (probable): drafting. We have direction from the local trust committee to already undertake draft bylaw.

[0:36:31] Planner Zupanec (probable): However, the provisions of those drafts are what we want to bring forward to you to make sure that we're not spending too much time on the bylaw language if the pith and substance is actually something that you want to spend a bit more time working on or engaging with your community on.

[0:36:48] Planner Zupanec (probable): We do have a business case for next year's fiscal that will inform an updated project charter for you.

[0:36:55] Planner Zupanec (probable): So we might be bringing that to you at your March meeting as well, just to advise and reflect what we anticipate to be an approved budget for next fiscal for legal review and hopefully a little bit more public engagement if that's something that you wish to do.

[0:37:12] Planner Zupanec (probable): and to clarify public correspondence for this project chair luckham had mentioned that it's it

[0:37:19] Planner Zupanec (probable): does it the last piece may not have made it on this agenda because of the deadline but that's

[0:37:24] Planner Zupanec (probable): not actually the case any project related correspondence does not appear on a public

[0:37:29] Planner Zupanec (probable): agenda package it is received by staff and we post it to the project website so the local trust

[0:37:36] Planner Zupanec (probable): trust committee can go to that same portal that the public is going to to see the full summary

[0:37:42] Planner Zupanec (probable): of public correspondence related to this project, but you as a local trust committee will receive it

[0:37:47] Planner Zupanec (probable): in your inbox as well. So it'll be copied to you, it'll be posted to the website, but it will not

[0:37:52] Planner Zupanec (probable): appear in an agenda package unless you request it to be for specific purposes under this project

[0:37:59] Planner Zupanec (probable): project agenda item on the agenda. And I just wanted to clarify for members of the public as

[0:38:06] Planner Zupanec (probable): well, because this will start to be to come up as it becomes more real to folks that this project

[0:38:13] Planner Zupanec (probable): is underway now that we are sort of moving towards drafting bylaw language. This is

[0:38:22] Planner Zupanec (probable): contact information. So for any technical questions related to this review project,

[0:38:29] Planner Zupanec (probable): You can email the planner directly, which is myself, Sonia Zupanets, or phone, and any correspondence from the public to the local trust committee regarding the project.

[0:38:41] Planner Zupanec (probable): So that's any kind of feedback or suggestions, support or non-support for the project charter or the direction that this project is taking.

[0:38:48] Planner Zupanec (probable): Moving forward, all correspondence should be sent directly to myself, but directed to the local trust committee, or you can mail it directly to the local trust committee.

[0:39:00] Planner Zupanec (probable): And this is how we capture all feedback and ensure that it's part of the package considered once we get to the public hearing stage, which is down the road.

[0:39:09] Planner Zupanec (probable): So the March agenda package, March 25th, is where hopefully everyone will get a clearer picture of where this project is at, what the next steps are in terms of potential advancement of bylaw drafting, ratings, and what the local trust committee wishes to see in terms of engagement moving forward.

[0:39:30] Planner Zupanec (probable): forward. So quite a bit of work for your March meeting anticipated. If you have any questions,

[0:39:35] Planner Zupanec (probable): this is a great time to ask them. Otherwise, you can contact me individually anytime after

[0:39:42] Planner Zupanec (probable): the meeting.

[0:39:46] Trustee Luckham: Okay. Thank you very much, Sonia. Trustee Bernardo.

[0:39:50] Trustee Luckham: Thank you.

[0:39:53] Trustee Bernardo (probable): Thank you, Planner Zupanek. This is timely, given that we just heard a comment

[0:40:01] Trustee Bernardo (probable): from the public that's related to the whole community engagement issue, really.

[0:40:07] Trustee Bernardo (probable): I'm wondering, will there be an opportunity or are there mechanisms available to the LTC

[0:40:16] Trustee Bernardo (probable): to create an opportunity for the APC to hear from interested third parties who, unlike

[0:40:23] Trustee Bernardo (probable): the APC members, don't necessarily have a property connection to Gambria?

[0:40:29] Trustee Bernardo (probable): In fact, I'm thinking of this example of this Yacht Club Council.

[0:40:34] Trustee Bernardo (probable): It has apparently interest in what's happening, what may happen with the OCP review.

[0:40:43] Trustee Bernardo (probable): And I'm just wondering if, I mean, there's a kind of interesting dynamic there, the distinction between you've got community interest, people who really are on the APC or come from the community perspective.

[0:40:57] Trustee Bernardo (probable): and then you have this larger or different perspective

[0:41:00] Trustee Bernardo (probable): from other interested third parties

[0:41:02] Trustee Bernardo (probable): who aren't really necessarily plugged into the community,

[0:41:06] Trustee Bernardo (probable): will the APC have an opportunity to hear from them,

[0:41:09] Trustee Bernardo (probable): from those third parties?

[0:41:14] Trustee Bernardo (probable): Or what I'm doing here,

[0:41:16] Trustee Bernardo (probable): I'm just trying to figure out what avenues are available

[0:41:19] Trustee Bernardo (probable): for third parties to contribute to the discussion

[0:41:23] Trustee Bernardo (probable): so that their concerns are flagged early in terms of like being dealt with or engaged with or

[0:41:33] Trustee Bernardo (probable): considered okay

[0:41:36] Planner Zupanec (probable): through the chair so in response to that question your advisory planning commission

[0:41:41] Planner Zupanec (probable): undertakes work that you direct to them through a resolution of the local trust committee they

[0:41:47] Planner Zupanec (probable): are currently looking at the items that you've referred there is no mention of engaging with

[0:41:54] Planner Zupanec (probable): with constituents or interest groups that is not work that the advisory planning commission is

[0:42:01] Planner Zupanec (probable): suited to do necessarily that's outside the scope of their role they're providing advice to you

[0:42:05] Planner Zupanec (probable): so they're not the ones that need to be convinced or have input they're the ones providing they've

[0:42:12] Planner Zupanec (probable): been appointed to provide you with recommendations so if you feel that the avenues of engagement

[0:42:19] Planner Zupanec (probable): that are currently available to any interest group are insufficient, then you need to account for that when you look at the recommendations in March around communication and how much money and resources you want to put towards a more fulsome engagement package and then direct staff to do that work.

[0:42:39] Planner Zupanec (probable): So the Advisory Planning Commission doesn't do that type of work necessarily. They will also be privy to the input that you're receiving because they can also look at the website correspondence and apprise themselves of the topical issues or concerns and take that into consideration.

[0:42:56] Planner Zupanec (probable): but really they're there to represent themselves as individuals appointed to provide you with those

[0:43:02] Planner Zupanec (probable): recommendations. So if you feel that there are interest groups that need some more engagement

[0:43:11] Planner Zupanec (probable): through this process outside of what we would typically be doing, then that's what you will

[0:43:17] Planner Zupanec (probable): need to consider in March in terms of direction to staff as to how to proceed, how to amend the

[0:43:21] Planner Zupanec (probable): project charter to reflect that effort. But yeah, we're not quite there yet today to do that. So

[0:43:28] Planner Zupanec (probable): that's future consideration.

[0:43:31] Trustee Bernardo (probable): Sure. And, you know, just to be clear, I don't have a view about it

[0:43:35] Trustee Bernardo (probable): one way or the other. I'm just curious about, and I appreciate the explanation of what the role of

[0:43:39] Trustee Bernardo (probable): the APC is. I mean, I get it from your explanation that the APC is, has a specific purpose, which is

[0:43:48] Trustee Bernardo (probable): to assist the local trust committee by providing their perspectives

[0:43:52] Trustee Bernardo (probable): from their vantage point, given who they are as members of the APC.

[0:43:58] Trustee Bernardo (probable): Input from other sources, that's just another source of information that should be coming to

[0:44:02] Trustee Bernardo (probable): the LTC to manage and deal with and assess and that sort of thing. So I get the distinction.

[0:44:06] Trustee Bernardo (probable): Thank you for that. And as to the larger question you've asked about whether or not

[0:44:11] Trustee Bernardo (probable): it's the current process is sufficient for third parties to contribute uh i guess that

[0:44:18] Trustee Bernardo (probable): that's something for us to puzzle out in march i have no idea um but um uh all i ask is that

[0:44:25] Trustee Bernardo (probable): when we get to it in march that um the explanation when we're provided with a better explanation or

[0:44:30] Trustee Bernardo (probable): a fuller explanation of the full engagement process uh that that the details of what's

[0:44:38] Trustee Bernardo (probable): available to third parties be surfaced as clearly as possible for not just for our benefit as

[0:44:43] Trustee Bernardo (probable): trustees but for the benefit of third parties if they want to participate in it uh and then i guess

[0:44:48] Trustee Bernardo (probable): we'll see then uh whether or not the process is sufficient and probably is i mean it's it's why

[0:44:53] Trustee Bernardo (probable): it's there so anyhow it that as you say that's a discussion best left for march thank you

[0:45:03] Trustee Luckham: kate louis stanford yeah

[0:45:05] Trustee Stamford: i think this is this has brought up a good point i mean there has been

[0:45:09] Trustee Stamford: uh several points of engagement over the years for this particular process um you know and

[0:45:15] Trustee Stamford: basically in 2022 that was the last of it that the community has seen um i think part of it will be

[0:45:23] Trustee Stamford: in march is is for us to really recognize and emphasize the role of any draft that what a draft

[0:45:31] Trustee Stamford: first reading is if we get that far and when we get there that people understand this is the first

[0:45:40] Trustee Stamford: look at potential wording it's not this is where we're going to go it's and I think that's the

[0:45:50] Trustee Stamford: point where we start looking at at the wider audience because there will be an interest there

[0:45:55] Trustee Stamford: There already is an interest, especially around our foreshore work and around docks.

[0:46:00] Trustee Stamford: This is all coming out of activity in the Sechelt area around docks and boating activity, things like that.

[0:46:12] Trustee Stamford: So I can see a wider audience coming into this.

[0:46:15] Trustee Stamford: And there's always that opportunity as well as the House on Biosphere will be another arena that will provide input as well as be looking for how this plays out in a wider audience.

[0:46:30] Trustee Stamford: So I think there's an opportunity and it's good that we just don't forget that they're going to be an important part of this.

[0:46:36] Trustee Stamford: So, yeah, I certainly expect to see this, have a number of different third parties looking at this.

[0:46:46] Trustee Luckham: Okay. Thank you, Louise. And thank you, Planner Zipanek, for your reminder about correspondence.

[0:46:56] Trustee Luckham: I will note, however, that I don't see Mr. Stockdale's correspondence on the

[0:47:01] Trustee Luckham: correspondence on the website and presume that that will show up there reasonably shortly.

[0:47:06] Planner Zupanec (probable): So, that's a great point. Thank you, Chair. Because the correspondence was directed

[0:47:10] Planner Zupanec (probable): at staff for technical questions, I've copied the local trust committee and the response for

[0:47:14] Planner Zupanec (probable): for your interest. So I've advised the authors that in the future, correspondence to the local

[0:47:19] Planner Zupanec (probable): trust committee does have to be addressed to the local trust committee. I'm happy to respond to

[0:47:23] Planner Zupanec (probable): correspondence related to technical questions. I will copy you always on those responses because

[0:47:28] Planner Zupanec (probable): it's important for you to know what answers I'm providing to your constituents. However,

[0:47:33] Planner Zupanec (probable): if it's addressed to me, it does not appear on the local trust committee project website. It's

[0:47:38] Planner Zupanec (probable): not part of the public hearing package of correspondence that's considered by the local

[0:47:41] Planner Zupanec (probable): trust committee so i will always let people know that if you want the local trust committee to

[0:47:45] Planner Zupanec (probable): consider your letter please readdress it to the local trust committee it can the body of it can

[0:47:50] Planner Zupanec (probable): stay the same and we'll resend it to you so that's how we manage public correspondence for projects

[0:47:57] Planner Zupanec (probable): like this

[0:47:57] Trustee Bernardo (probable): excellent and the plan is opening and that's and that's how public course that's the

[0:48:05] Trustee Bernardo (probable): only way that public correspondence becomes part of the record that contributes to the public

[0:48:11] Trustee Bernardo (probable): hearing the other um correspondence directed staff is um essentially more private informational

[0:48:18] Trustee Bernardo (probable): back and forth between staff and a member of the public right and it's not got it

[0:48:23] Planner Zupanec (probable): similarly if

[0:48:25] Planner Zupanec (probable): if you individually as a trustee receive a letter regarding the project and it's just addressed to

[0:48:32] Planner Zupanec (probable): you as a member of the local trust committee um that information should be considered by the other

[0:48:39] Planner Zupanec (probable): they're members of the local trust committee, that's part of the correspondence. So you need

[0:48:42] Planner Zupanec (probable): to forward it to the project manager, in this case, me for this project. And we will ensure

[0:48:47] Planner Zupanec (probable): that that's included. So if you do receive any individual requests for consideration about this

[0:48:54] Planner Zupanec (probable): project, please let the authors know that this is now part of the public correspondence package

[0:49:00] Planner Zupanec (probable): trail. And we redact personal information out of those before they're posted, of course.

[0:49:07] Planner Zupanec (probable): but sometimes the authors want to retract that if they feel that oh this is part of the public

[0:49:12] Planner Zupanec (probable): they don't want that information to be included in the package so it's important to let people know

[0:49:18] Planner Zupanec (probable): do

[0:49:20] Trustee Bernardo (probable): we um that thank you very much that's actually a very helpful and important information um is um

[0:49:28] Trustee Bernardo (probable): do we do we make do we make that point um on the website on the project page uh when we invite

[0:49:35] Trustee Bernardo (probable): people to contribute submissions? Do we draw that distinction that correspondence directed

[0:49:41] Trustee Bernardo (probable): to any individual member of the LTC will be treated as correspondence to the body as a whole

[0:49:47] Trustee Bernardo (probable): and be part of the public record?

[0:49:49] Planner Zupanec (probable): It's not on the page in a place that looks obvious to me. I think

[0:49:53] Planner Zupanec (probable): we'd have to do a bit of digging for correspondence policy to make that more plain language for people

[0:49:58] Planner Zupanec (probable): too. But it is part of our service, staff service to people who contact our office that we advise

[0:50:03] Planner Zupanec (probable): them here are the ways that you can submit your input and be aware that it is not confidential

[0:50:10] Planner Zupanec (probable): it is not anonymous and it is part of a package of information that's considered as part of a

[0:50:16] Planner Zupanec (probable): public hearing if these bylaws proceed to that stage so that any defamatory information or

[0:50:21] Planner Zupanec (probable): personal information is redacted and really the authors need to focus on the bylaws being

[0:50:28] Planner Zupanec (probable): considered whether there's support for or non-support for them and the reasons why

[0:50:33] Trustee Bernardo (probable): right okay thank you okay

[0:50:36] Trustee Luckham: great um so yeah i see that phil aldrich is uh still

[0:50:41] Trustee Luckham: observing and perhaps mr starkdale is observing um that you should uh forward that addressed to

[0:50:49] Trustee Luckham: the local trust committee um to be sure that it's received because it's important um that

[0:50:53] Trustee Luckham: public know what the yacht club's interests are and other yachters also know what the

[0:50:58] Trustee Luckham: yacht club's interests are

[0:51:00] Voice 8: so

[0:51:01] Trustee Luckham: thank you that's very good so that concludes the major project

[0:51:06] Trustee Luckham: update no further questions uh just to

[0:51:10] Trustee Bernardo (probable): share just a point of i don't know if it's a point of order

[0:51:13] Trustee Bernardo (probable): just a housekeeping but i see mr aldrich has his hand up but perhaps you could uh advise him and

[0:51:19] Trustee Bernardo (probable): And anybody else observing that time for comment is passed?

[0:51:25] Trustee Bernardo (probable): Public comment?

[0:51:27] Trustee Luckham: Yeah, that is factually correct.

[0:51:30] Trustee Luckham: The public comment period is the time to hear from the public.

[0:51:33] Trustee Luckham: And so I presume, Mr. Aldrich, that you would be able to communicate with us after this meeting.

[0:51:43] Trustee Luckham: And through

[0:51:47] Planner Zupanec (probable): the chair, they can contact me directly after

[0:51:49] Trustee Luckham: the meeting as well.

[0:51:49] Trustee Luckham: And contact Planner Zupanek and her email address and contact information is on the website.

[0:51:56] Planner Zupanec (probable): Okay, thank you so much. We'll see you in March.

[0:51:59] Trustee Luckham: Okay, thank you.

[0:52:00] Trustee Luckham: So

[0:52:01] Voice 8: let

[0:52:03] Trustee Luckham: us move then to 10.2 minor projects, Keats Shoreline Protection Project on page 15 of the agenda.

[0:52:09] Trustee Luckham: And Marlis McArger, you're going to introduce this topic and then we'll have a discussion with the LTC.

[0:52:16] Trustee Luckham: see

[0:52:16] Planner McCargar: yeah good morning everyone i just have a really quick intro here it's pretty straightforward

[0:52:22] Planner McCargar: so this report follows up on the executive committee's referral from december 18 2024

[0:52:28] Planner McCargar: and outlines an amendment to bylaw number 153 which is necessary to update the reference to

[0:52:34] Planner McCargar: the object of the trust that is shown in schedule one the current bylaw refers to an outdated

[0:52:40] Planner McCargar: version of the object which no longer includes First Nations. So this amendment ensures that

[0:52:46] Planner McCargar: the bylaw aligns with the updated object but it does not change the substance or intent of bylaw

[0:52:52] Planner McCargar: number 153. Both bylaws 153 and 154 were otherwise approved by EC and so the next steps would be

[0:53:01] Planner McCargar: if the LTC supports this amendment, bylaw 153 would be forwarded to the Minister of Municipal

[0:53:08] Planner McCargar: affairs. And then once that's returned, both bylaws would be returned to the LTC for final

[0:53:14] Planner McCargar: adoption. So you can see in your agenda package, there is a redlined version. So page 19 of the

[0:53:24] Planner McCargar: agenda package, and it's just adding First Nations under the justification section

[0:53:31] Planner McCargar: to ensure that the object is the updated one.

[0:53:37] Trustee Luckham: Okay, very good. Thank you for that. And so

[0:53:40] Trustee Luckham: So there's two motions in our recommendations in our agenda package.

[0:53:43] Trustee Luckham: So I'll just go to trustees to see if you have any questions or if you would like to make a motion.

[0:53:50] Trustee Luckham: Trustee Bernardo.

[0:53:53] Trustee Bernardo (probable): Yeah, I don't have any questions.

[0:53:54] Trustee Bernardo (probable): I mean, as Planner McCarter pointed out, this is just a necessary editorial change.

[0:54:03] Trustee Bernardo (probable): It doesn't change the substance.

[0:54:04] Trustee Bernardo (probable): I don't really think we need to have a debate about it.

[0:54:07] Trustee Bernardo (probable): I'm happy to support that and just clear that off the table right away.

[0:54:11] Trustee Bernardo (probable): way just but i just understand it um as a result of that editorial change we're going to have to

[0:54:18] Trustee Bernardo (probable): do third reading for bylaw 153 again and uh i also think we don't need to have a big discussion

[0:54:26] Trustee Bernardo (probable): about that i mean um i think we would all agree that territory has been well covered and so uh i

[0:54:33] Trustee Bernardo (probable): think uh you know i'm prepared to make the motion i guess to whatever the wording is to change bylaw

[0:54:41] Trustee Bernardo (probable): 153 but when we get to the vote um for third reading again for reasons you've heard from me

[0:54:47] Trustee Bernardo (probable): before uh i think it's better if somebody else makes a motion on that one and uh i will oppose

[0:54:52] Trustee Bernardo (probable): it and i will i will want my opposition recorded all

[0:54:56] Trustee Luckham: right thank you very much joe for the clarity

[0:54:59] Trustee Luckham: appreciated so uh would you like to make the first motion sir sure

[0:55:04] Trustee Bernardo (probable): why not put it up if you put the

[0:55:05] Trustee Bernardo (probable): language up so i could see it so it leaves your little heart you get at jumping around screens

[0:55:11] Trustee Bernardo (probable): No,

[0:55:12] Trustee Luckham: for sure. Let me get that up on the screen.

[0:55:14] Voice 5: Oh, put that up one moment, please.

[0:55:42] Trustee Luckham: There you go. Can you see that okay, Joe?

[0:55:44] Trustee Bernardo (probable): Really? Oh,

[0:55:46] Trustee Bernardo (probable): that's a bit better. Thank you.

[0:55:47] Trustee Bernardo (probable): All right. I move that the Gambria Island Local Trust Committee Bylaw 153, cited as Keats Island Official Community Plan 2002, Amendment Number 1, 2021, be amended as follows.

[0:56:06] Trustee Bernardo (probable): close. Schedule 1, Section 1.4, justification, add First Nations after improvement districts.

[0:56:17] Voice 8: Right.

[0:56:18] Trustee Luckham: So that's moved. And Trustee Stamford, seconding. Thank you. Any discussion? Just to

[0:56:25] Trustee Luckham: ask the question. None. And so I'll call for the vote. All those in favor, please raise your hand

[0:56:31] Trustee Luckham: digitally, electronically. I see all hands physically raised. That carries unanimously.

[0:56:36] Trustee Luckham: unanimously so uh kate would you like to make the second motion i

[0:56:40] Trustee Stamford: move that the gambier island

[0:56:42] Trustee Stamford: local trust committee bylaw number 153 cited as keats island official community plan 2002

[0:56:47] Trustee Stamford: amendment number 1 2021 be read a third time as amended all

[0:56:53] Trustee Luckham: right thank you very much i'm moving

[0:56:55] Trustee Luckham: i'll ask if there's a seconder otherwise i will second the motion and so if there is any further

[0:57:03] Trustee Luckham: the discussion i will now call the vote all those in favor please raise your hands so that's two in

[0:57:11] Trustee Luckham: favor please lower your hand um those opposed that's one opposed and trustee bernardo is asked

[0:57:18] Trustee Luckham: for that vote to be recorded so um thank you um so that concludes the significant piece of

[0:57:27] Trustee Luckham: business here today and um so that uh do we need to take any further action planner mccarger i

[0:57:33] Trustee Luckham: I think you already have a motion to forward it to the ministry.

[0:57:38] Trustee Luckham: Correct.

[0:57:39] Trustee Luckham: Excellent, Ben.

[0:57:40] Trustee Luckham: So then I'll move along on our agenda.

[0:57:43] Trustee Luckham: So thank you very much for your work on this, Planner McHargir.

[0:57:47] Trustee Luckham: Next section is correspondence, and there's no correspondence received today.

[0:57:52] Trustee Luckham: Correspondence associated with the projects, as it was mentioned earlier,

[0:57:55] Trustee Luckham: is posted to the website so that the public can see the public record associated with it.

[0:58:02] Trustee Luckham: and there is no new business today and so i'm going to move to staff reports um bylaw sorry

[0:58:10] Trustee Luckham: development permit area enforcement with the bylaw enforcement bylaw staff report that's on page 24

[0:58:16] Trustee Luckham: and there's warren dingman and uh sir would you wish to make an introduction to your report

[0:58:23] Trustee Luckham: good

[0:58:25] Manager of Bylaw Compliance and Enforcement: morning chair uh so the this report was requested by the local trust committee

[0:58:30] Manager of Bylaw Compliance and Enforcement: back in May, so sorry for the delay.

[0:58:35] Manager of Bylaw Compliance and Enforcement: The report summary is that it's recommended

[0:58:37] Manager of Bylaw Compliance and Enforcement: the local trust may amend the BEND by-law schedules

[0:58:40] Manager of Bylaw Compliance and Enforcement: to include a penalty for failure to obtain

[0:58:42] Manager of Bylaw Compliance and Enforcement: a development permit for both the Gambier Island

[0:58:44] Manager of Bylaw Compliance and Enforcement: land use by-law and the Keats Island land use by-law.

[0:58:47] Manager of Bylaw Compliance and Enforcement: The recommendation is there is that you direct staff

[0:58:50] Manager of Bylaw Compliance and Enforcement: to prepare an amended by-law enforcement

[0:58:54] Manager of Bylaw Compliance and Enforcement: BEND by-law for consideration.

[0:58:57] Manager of Bylaw Compliance and Enforcement: So within your official community plans,

[0:58:59] Manager of Bylaw Compliance and Enforcement: there are adopted development permit areas

[0:59:02] Manager of Bylaw Compliance and Enforcement: for both Gambier Island and Keats Island.

[0:59:05] Manager of Bylaw Compliance and Enforcement: And within the land use bylaws,

[0:59:08] Manager of Bylaw Compliance and Enforcement: they also contain the guidelines

[0:59:11] Manager of Bylaw Compliance and Enforcement: and exemptions for development permit areas

[0:59:14] Manager of Bylaw Compliance and Enforcement: in part six of each respective bylaw.

[0:59:16] Manager of Bylaw Compliance and Enforcement: So the amendment process would be very simple.

[0:59:21] Manager of Bylaw Compliance and Enforcement: For Gambier, it would simply be a contravention

[0:59:25] Manager of Bylaw Compliance and Enforcement: that would be added to the schedules within the bylaw

[0:59:29] Manager of Bylaw Compliance and Enforcement: for those land-use by-law contraventions

[0:59:32] Manager of Bylaw Compliance and Enforcement: because it's already included in your land-use by-laws.

[0:59:36] Manager of Bylaw Compliance and Enforcement: Now, enforcement development and permanent area contraventions

[0:59:38] Manager of Bylaw Compliance and Enforcement: have to be achieved by filing a notice of claim

[0:59:41] Manager of Bylaw Compliance and Enforcement: in the Supreme Court of British Columbia,

[0:59:43] Manager of Bylaw Compliance and Enforcement: while pursuing court injunctions may be the most overall.

[0:59:47] Manager of Bylaw Compliance and Enforcement: Effective overall insurance compliance can be costly

[0:59:50] Manager of Bylaw Compliance and Enforcement: and time-consuming, and there are alternatives.

[0:59:52] Manager of Bylaw Compliance and Enforcement: And those alternatives are using the BEND system.

[0:59:55] Manager of Bylaw Compliance and Enforcement: system. So there are local governments that already use

[1:00:00] Manager of Bylaw Compliance and Enforcement: this process already have these contraventions um the sunshine coast regional district they already

[1:00:07] Manager of Bylaw Compliance and Enforcement: have such a penalty for failing to obtain a a development permit uh so and we've also added

[1:00:18] Manager of Bylaw Compliance and Enforcement: uh these contributions to the hornby island bend by law so you wouldn't necessarily be breaking

[1:00:24] Manager of Bylaw Compliance and Enforcement: ground here. There are a number of regional districts like the Sunshine Coast Regional

[1:00:31] Manager of Bylaw Compliance and Enforcement: District already use this process, already have this contravention, so that if we do have work

[1:00:38] Manager of Bylaw Compliance and Enforcement: within a development permit area without a permit, we can assess the penalty as opposed to trying to

[1:00:45] Manager of Bylaw Compliance and Enforcement: go to court, which is much more time consuming and expensive to gain compliance. So if the

[1:00:52] Manager of Bylaw Compliance and Enforcement: the Local Trust Committee approves the recommended motion.

[1:00:58] Manager of Bylaw Compliance and Enforcement: The next steps would be for me to move forward

[1:01:00] Manager of Bylaw Compliance and Enforcement: with writing up an amendment bylaw for the BIN

[1:01:04] Manager of Bylaw Compliance and Enforcement: for the consideration by the Local Trust Committee.

[1:01:07] Manager of Bylaw Compliance and Enforcement: And in the end, I believe the BIN bylaw

[1:01:09] Manager of Bylaw Compliance and Enforcement: is the most cost-effective option for this type of enforcement.

[1:01:14] Manager of Bylaw Compliance and Enforcement: I can take any questions, Chair.

[1:01:17] Trustee Luckham: Very good.

[1:01:18] Trustee Luckham: Trustees, any questions for BIDO enforcement?

[1:01:21] Trustee Luckham: Kate Louise Stanford.

[1:01:25] Trustee Stamford: Thank you, Chair.

[1:01:28] Trustee Stamford: How much of a problem has this been in the Gambier Local Trust Committee area

[1:01:34] Trustee Stamford: that there's been permit area infractions

[1:01:41] Trustee Stamford: and there hasn't been any follow-up consequences per se?

[1:01:49] Manager of Bylaw Compliance and Enforcement: Actually, what I'm going to do, I'm going to open up the open files

[1:01:51] Manager of Bylaw Compliance and Enforcement: to see if there's on file right now.

[1:01:54] Manager of Bylaw Compliance and Enforcement: We have one, two files.

[1:01:59] Manager of Bylaw Compliance and Enforcement: open uh for lack of someone not obtaining their development permit or work in the

[1:02:06] Manager of Bylaw Compliance and Enforcement: any of these development permit areas and for closed files there's eight previously closed files

[1:02:14] Manager of Bylaw Compliance and Enforcement: since 2017 so it's not incredibly frequent but it does happen i think overall we're able to gain

[1:02:22] Manager of Bylaw Compliance and Enforcement: compliance but there are always those outstanding circumstances where we may need to assess a

[1:02:28] Manager of Bylaw Compliance and Enforcement: a penalty and this would you know i think it's a the most effective option because as i said it

[1:02:35] Manager of Bylaw Compliance and Enforcement: can be quite expensive to go to court

[1:02:36] Trustee Luckham: yeah thank you joe bernardo yeah

[1:02:42] Trustee Bernardo (probable): i you know i understand that

[1:02:44] Trustee Bernardo (probable): being able to issue a penalty by way of a bylaw you know notification is certainly much more

[1:02:54] Trustee Bernardo (probable): efficient and more convenient for staff but my question really is similar to the concern

[1:03:01] Trustee Bernardo (probable): or the question that Trustee Sanford raised, which is, you know, what's the actual practical utility to this?

[1:03:09] Trustee Bernardo (probable): Because and I'm glad Manager Dingman, you mentioned the compliance word, because that's that's really the whole purpose of enforcement.

[1:03:18] Trustee Bernardo (probable): It's not to punish. It's it's to facilitate, encourage compliance.

[1:03:23] Trustee Bernardo (probable): compliance. And if compliance is already happening, more or less practically, you know, then it's a

[1:03:32] Trustee Bernardo (probable): question as to whether or not something like this is really necessary. And I don't know if it is or

[1:03:37] Trustee Bernardo (probable): it isn't, but you've mentioned, you know, a couple of points about, you know, how many files have

[1:03:43] Trustee Bernardo (probable): been open, something like eight files since 2017. I'd like to, if we could, get a brief report from

[1:03:52] Trustee Bernardo (probable): you uh let me go back to step i'd like to table this um issue until we get some more practical

[1:04:02] Trustee Bernardo (probable): information and specifically what i have in mind is statistics that show how many you know you

[1:04:07] Trustee Bernardo (probable): already mentioned in past me just confirm it that how many development permit violations have

[1:04:12] Trustee Bernardo (probable): happened in the local trust area or alleged by staff over the past few years i'd also i'd also

[1:04:18] Trustee Bernardo (probable): like to know how their result how they have been resolved whether by way of after the fact

[1:04:22] Trustee Bernardo (probable): applications for a development permit by the respondent or whether it was done by litigation

[1:04:29] Trustee Bernardo (probable): and with respect to litigation cases if there were any i'd like to know how many were decided

[1:04:34] Trustee Bernardo (probable): in in favor of the respondents and how many in favor of the trust that would give me at least a

[1:04:42] Trustee Bernardo (probable): uh better practical grasp on the nature of uh of the issue uh i don't know how the other

[1:04:52] Trustee Bernardo (probable): trustees feel about that but um i i have another point to make too here which is

[1:04:59] Trustee Bernardo (probable): um one of the mentioned one of the things in the memo is that you know it's conceivable to

[1:05:04] Trustee Bernardo (probable): not only have a penalty but you could have a 500 daily penalty that's levied on a property by

[1:05:10] Trustee Bernardo (probable): by way of a bylaw notice it could be a rolling penalty that um would give in effect by law

[1:05:17] Trustee Bernardo (probable): officers discretion uh to simply have a daily penalty here uh i have to say on the rolling

[1:05:25] Trustee Bernardo (probable): penalty aspect i i could say now i've got some reservation serious reservations about that

[1:05:30] Trustee Bernardo (probable): because that's a very serious power um to be exercised without due process uh that's typically

[1:05:37] Trustee Bernardo (probable): be the kind of thing that judges order when people have been like really annoyingly uncooperative.

[1:05:45] Trustee Bernardo (probable): If anybody does something like that, I would think it ought to be ordered by the LTC rather

[1:05:50] Trustee Bernardo (probable): than by simply a bylaw notification issue. But I'm getting a little ahead of myself here.

[1:05:55] Trustee Bernardo (probable): The most important thing is that I'd like to know just that brief little statistical summary

[1:06:01] Trustee Bernardo (probable): before we carry on with this discussion, because I think we need that practical information. Thank

[1:06:05] Trustee Bernardo (probable): you thank

[1:06:07] Trustee Luckham: you joe uh warren dingman do you wish to speak to the history and background of this or

[1:06:14] Trustee Luckham: methodologies that are being used at this time and certainly a report might be helpful

[1:06:19] Manager of Bylaw Compliance and Enforcement: oh yes chair a report could be helpful uh to see what has been resolved by actually achieving a

[1:06:24] Manager of Bylaw Compliance and Enforcement: develop compliance to achieving a development permit and i'd also like to mo to note that

[1:06:31] Manager of Bylaw Compliance and Enforcement: the local trust committee could establish by policy how often they would wish to see a penalty

[1:06:38] Manager of Bylaw Compliance and Enforcement: issued. For development permit areas, in the end, we wouldn't be able to do it daily because we

[1:06:45] Manager of Bylaw Compliance and Enforcement: would need new evidence. If there's a site visit, we have evidence, they've been asked to apply for

[1:06:51] Manager of Bylaw Compliance and Enforcement: a permit, and then we would have to do the whole process again. So while in theory, daily tickets

[1:06:58] Manager of Bylaw Compliance and Enforcement: can be issued, daily penalties.

[1:07:01] Manager of Bylaw Compliance and Enforcement: There's practical reasons why it wouldn't happen,

[1:07:04] Manager of Bylaw Compliance and Enforcement: but the LTC by policy could say,

[1:07:07] Manager of Bylaw Compliance and Enforcement: okay, here's the frequency we would want to see

[1:07:10] Manager of Bylaw Compliance and Enforcement: a penalty issued if there's continued noncompliance.

[1:07:17] Trustee Luckham: Okay, thank you.

[1:07:18] Trustee Luckham: Trustee Stanford?

[1:07:20] Trustee Stamford: Yes, thank you, Chair.

[1:07:22] Trustee Stamford: I think this is,

[1:07:24] Trustee Stamford: I would like to see this move forward if possible.

[1:07:28] Trustee Stamford: I think it's different on different islands, but with our DPA across the island, and given the rural notice of by complaint only of infractions, there is a lot that goes unreported.

[1:07:50] Trustee Stamford: and it became quite early on in the development permit area application.

[1:08:00] Trustee Stamford: It became quite obvious.

[1:08:01] Trustee Stamford: People knew that there was no consequence to it

[1:08:04] Trustee Stamford: and they advertised that.

[1:08:07] Trustee Stamford: And that's made compliance more difficult

[1:08:11] Trustee Stamford: and also people, you know, the lack of interest in complaining.

[1:08:16] Trustee Stamford: I really want to see this as a way of an additional encouragement to follow the regulations.

[1:08:26] Trustee Stamford: We need that additional line to make sure that people do take this seriously, because right now I can think of numerous examples in my area where this isn't being taken seriously.

[1:08:41] Trustee Stamford: obviously and it's difficult because we're so far away from bylaw so I'm hoping to see it sooner

[1:08:48] Trustee Stamford: rather than later and I do have another question of manager Dingman when we put in the Benz bylaws

[1:08:58] Trustee Stamford: originally we had to list every potential infraction for every bylaw section and it

[1:09:08] Trustee Stamford: It immediately got everybody's back up.

[1:09:11] Trustee Stamford: There was like, I think, seven or eight pages of listings

[1:09:15] Trustee Stamford: of where infractions would be applied.

[1:09:18] Trustee Stamford: It was unnecessarily agitating.

[1:09:23] Trustee Stamford: It wasn't anything new.

[1:09:24] Trustee Stamford: It was just the way it was presented.

[1:09:27] Trustee Stamford: So when and if we do move forward with this,

[1:09:30] Trustee Stamford: will that type of document be put out to the public again?

[1:09:35] Trustee Stamford: Or is this just a separate,

[1:09:37] Trustee Stamford: it here's what this bends by law will impact so

[1:09:42] Manager of Bylaw Compliance and Enforcement: through the chair with new amendments that i've

[1:09:45] Manager of Bylaw Compliance and Enforcement: made i've simplified those schedules so we don't have 10 12 or more pages of contraventions

[1:09:51] Manager of Bylaw Compliance and Enforcement: it doesn't mean that when we simplify it and make it one page or two pages that all of the

[1:09:57] Manager of Bylaw Compliance and Enforcement: contraventions are disappeared but it's doing something as simple as okay for all land use

[1:10:03] Manager of Bylaw Compliance and Enforcement: non-permitted land use within all the zones here's your penalty schedule now the reason you but with

[1:10:11] Manager of Bylaw Compliance and Enforcement: doing the simplified schedule you're limiting the number of penalties that you have if you do have

[1:10:19] Manager of Bylaw Compliance and Enforcement: a number of penalties or contraventions that you just want a small penalty for you're gonna have

[1:10:23] Manager of Bylaw Compliance and Enforcement: to do them individually and then it gets longer uh for horn b i think i did 350 and 500 so less

[1:10:31] Manager of Bylaw Compliance and Enforcement: less serious contraventions, there's a $350 penalty.

[1:10:33] Manager of Bylaw Compliance and Enforcement: For the most serious ones, there's a $500 penalty.

[1:10:37] Manager of Bylaw Compliance and Enforcement: So there's flexibility.

[1:10:38] Manager of Bylaw Compliance and Enforcement: What Denman Island has done is that they have really restricted

[1:10:42] Manager of Bylaw Compliance and Enforcement: the number of penalties they want to see given out for any contravention.

[1:10:48] Manager of Bylaw Compliance and Enforcement: So they want to focus on STVR enforcement or setback from the sea.

[1:10:52] Manager of Bylaw Compliance and Enforcement: Then there isn't a penalty for all contraventions.

[1:10:56] Manager of Bylaw Compliance and Enforcement: More serious contraventions, they still have to seek legal action

[1:10:59] Manager of Bylaw Compliance and Enforcement: that would all go through the LTC and whether or not they approve that.

[1:11:03] Manager of Bylaw Compliance and Enforcement: So there are simplified schedules that can be paired

[1:11:06] Manager of Bylaw Compliance and Enforcement: so that someone isn't looking at what they believe are literally

[1:11:10] Manager of Bylaw Compliance and Enforcement: hundreds of contraventions, and that can seem intimidating.

[1:11:13] Manager of Bylaw Compliance and Enforcement: There is a way to simplify it, and that's what I've been doing

[1:11:16] Manager of Bylaw Compliance and Enforcement: for other local trust committees.

[1:11:18] Trustee Stamford: Thank you.

[1:11:20] Trustee Stamford: So in terms of tabling this, I don't think it's going to make

[1:11:24] Trustee Stamford: a huge amount of difference in terms of the reality on the ground,

[1:11:29] Trustee Stamford: but I am looking forward to seeing this come back soon.

[1:11:35] Trustee Luckham: Right.

[1:11:38] Trustee Luckham: Joe, go ahead.

[1:11:40] Trustee Bernardo (probable): A question for the chair.

[1:11:41] Trustee Bernardo (probable): Do I need to make a motion to table this

[1:11:44] Trustee Bernardo (probable): and to ask staff to come back

[1:11:48] Trustee Bernardo (probable): with the statistical information I requested

[1:11:50] Trustee Bernardo (probable): or can that just be taken as a matter of course

[1:11:54] Trustee Bernardo (probable): or how do we deal with that?

[1:11:55] Trustee Luckham: Well, I wanted to ask

[1:11:57] Trustee Luckham: about enforcement warrantingment.

[1:12:01] Trustee Luckham: what direction he would like to return this to us

[1:12:05] Trustee Luckham: and ideally, hopefully, at our next March meeting.

[1:12:09] Trustee Luckham: Do you need some direction?

[1:12:11] Manager of Bylaw Compliance and Enforcement: Chair, it would be best if you passed our resolution

[1:12:14] Manager of Bylaw Compliance and Enforcement: stating exactly what you want the next report to state.

[1:12:17] Trustee Luckham: Okay, so then let's get a motion.

[1:12:20] Trustee Luckham: I'll give you a moment to craft a motion

[1:12:22] Trustee Luckham: to request staff to provide a background report

[1:12:26] Trustee Luckham: report and return it return the bylaw to our March meeting

[1:12:31] Trustee Bernardo (probable): perhaps we could just pause on

[1:12:36] Trustee Bernardo (probable): this for a few minutes so I could just sort of get some wording together in my head and then

[1:12:41] Trustee Bernardo (probable): if you

[1:12:42] Trustee Luckham: can multitask then we'll just proceed with the remaining agenda items and then we'll

[1:12:50] Trustee Luckham: return to 13.1. So I'll just table item 13.1 until we get to the work program and we'll continue

[1:12:57] Trustee Luckham: from there. So are you able to stick with us for a moment, Warren?

[1:13:02] Manager of Bylaw Compliance and Enforcement: Yes, Chair. No problem.

[1:13:03] Trustee Luckham: Thank you. Trust Conservancy highlights of the November 19th, 2024 board meeting on page 28

[1:13:11] Trustee Luckham: of our agenda are there for your information. And Kate, you don't sit on that board anymore,

[1:13:18] Trustee Luckham: so I can't look to you for remarks, but certainly there's a new chair and a new vice chair,

[1:13:27] Trustee Luckham: Lisa Gavro and Timothy. I'm forgetting his full name at the moment, but nonetheless,

[1:13:35] Trustee Luckham: they're very pleased to have those appointments and that their work continues. Grateful for that

[1:13:41] Trustee Luckham: and grateful for this report on our agenda. So I'll just receive that information if that's all

[1:13:46] Trustee Luckham: all right and so applications report dated january 21st on page 31 of the agenda that's there for

[1:13:55] Trustee Luckham: information are there any questions about any of the applications are you

[1:14:01] Trustee Luckham: following that joe

[1:14:03] Trustee Luckham: application support do you have anything nothing to say

[1:14:06] Trustee Luckham: okay thank you so we'll receive that for

[1:14:10] Trustee Luckham: information local trust committee expense report debated dated november 24th um that's there

[1:14:17] Trustee Luckham: ostensibly to proceed for information and if there's any concerns it's best to correspond

[1:14:22] Trustee Luckham: with the finance staff who are not are not with us today that's on page 32 so i'll receive that

[1:14:28] Trustee Luckham: for information adopted policies and standing resolutions again there for information unless

[1:14:35] Trustee Luckham: there's a desire to make any changes to those and if there's no desire then we will receive

[1:14:41] Trustee Luckham: that for information. First Nations relationship building updates, whether there's anything from

[1:14:49] Trustee Luckham: local trustees on that topic. Certainly, there's ongoing work associated with

[1:14:56] Trustee Luckham: Gambier and Keats, or Gambier particularly. Communications associated with the OCPs will

[1:15:06] Trustee Luckham: be unfolding. And just note that the reconciliation work of the Council and the webinar sessions that

[1:15:20] Trustee Luckham: have been available to us this past year, we had a meeting yesterday, the Reconciliation Committee,

[1:15:28] Trustee Luckham: and looking at options to bring more of that work to us for this coming year. And of course

[1:15:36] Trustee Luckham: that requires budget. And so, those are all important factors. So, as I said at my opening

[1:15:44] Trustee Luckham: remarks, I am honored to have the opportunity to learn and engage in this critically important work.

[1:15:53] Trustee Luckham: So, local trust committee webpage, unless there's something unusual that needs to be undertaken,

[1:16:00] Trustee Luckham: and the normal work will be is conducted in the background and um so unless there's anything from

[1:16:06] Trustee Luckham: trustees i um will just um pass on that item as well and let's return if we can to item 13.1

[1:16:14] Trustee Luckham: joe bernardo do you have a motion for us i

[1:16:17] Trustee Bernardo (probable): do thank

[1:16:18] Trustee Luckham: you uh

[1:16:19] Trustee Bernardo (probable): i moved the staff's recommendation

[1:16:20] Trustee Bernardo (probable): that the um oops give me a second i was too hasty i moved away here from the right page

[1:16:28] Trustee Bernardo (probable): Yeah,

[1:16:29] Trustee Luckham: I should have asked you to email it to staff as well, but they can get it up on the screen if you just articulate it clearly.

[1:16:36] Trustee Bernardo (probable): Yeah, let's see. Just about there. Right.

[1:16:41] Trustee Bernardo (probable): Right. I move that staff's recommendation that the Gambier Island Local Trust Committee direct staff to prepare an amended bylaw enforcement notice bylaw for consideration

[1:16:53] Trustee Bernardo (probable): consideration be tabled to the next regular meeting of the local trust committee and at that

[1:17:02] Trustee Bernardo (probable): time staff returned to the local trust committee with a statistical report stating the number of

[1:17:10] Trustee Bernardo (probable): development permit violations that have occurred over the past five calendar years comma how they

[1:17:18] Trustee Bernardo (probable): they were resolved and the outcome of any violations that were resolved by litigation.

[1:17:31] Trustee Luckham: Okay, thank you. And that's seconded by Trustee Stanford. So we understand the motion. And Lisa,

[1:17:39] Trustee Luckham: you're preparing that for us. I think it's fairly clear. If the trustees are comfortable,

[1:17:44] Trustee Luckham: I'll move forward with calling the vote on the motion. And so all those in favor,

[1:17:50] Trustee Luckham: please raise your hand digitally, electronically, and that carries unanimously. So thank you,

[1:17:56] Trustee Luckham: Joe, for that work. And thank you, Warren, for your work there. And we'll look forward to seeing

[1:18:03] Trustee Luckham: that back at our next LTC meeting. Thanks, Chair.

[1:18:08] Trustee Luckham: So

[1:18:09] Trustee Bernardo (probable): this morning, Chair, if I may, as I was beavering away on that motion, you, in passing,

[1:18:18] Trustee Bernardo (probable): had made some remarks about First Nations relationship

[1:18:23] Trustee Bernardo (probable): building update and I did have a question

[1:18:26] Trustee Bernardo (probable): about that, if I may. Yes, please.

[1:18:31] Trustee Bernardo (probable): You know, it's been interesting to me that, you know, the staff

[1:18:34] Trustee Bernardo (probable): has been doing a tremendous amount of engagement with Squamish Nation in connection with

[1:18:38] Trustee Bernardo (probable): the Gambier OCP project and

[1:18:44] Trustee Bernardo (probable): the staff generally has been doing a lot of, a tremendous amount

[1:18:48] Trustee Bernardo (probable): of that work in connection with the

[1:18:49] Voice 8: work

[1:18:50] Trustee Bernardo (probable): with the trust policy statement um it's a source of you

[1:18:55] Trustee Bernardo (probable): know a certain amount of uncertainty and um i wouldn't quite say frustration but i really was

[1:19:01] Trustee Bernardo (probable): wondering um at what point do we as trustees here in the ganbury local trust area uh um

[1:19:11] Trustee Bernardo (probable): work with the executive committee and you know trust council to to engage with squamish nation

[1:19:18] Trustee Bernardo (probable): at the political level, not because I have any particular issues or I think there's any

[1:19:23] Trustee Bernardo (probable): particular big issues that need to be discussed, but what is really prominent in my mind is

[1:19:28] Trustee Bernardo (probable): the learning that we've been given about how dealing at the leadership level with Indigenous

[1:19:41] Trustee Bernardo (probable): governing bodies on a case-by-case basis when you have an issue to deal with is not

[1:19:47] Trustee Bernardo (probable): not the way to go, that we should be building relationships that are ongoing, that relationships

[1:19:53] Trustee Bernardo (probable): that are founded on something more than a transaction, but that there's a real understanding

[1:19:58] Trustee Bernardo (probable): between the two entities. And the staff's doing a tremendous amount of work at that level, but

[1:20:05] Trustee Bernardo (probable): that's, you know, with no derogation of the significance of that, there's simply a limit

[1:20:12] Trustee Bernardo (probable): to what that what that can mean in terms of relationship building and i'm wondering like

[1:20:19] Trustee Bernardo (probable): do we have a plan afoot to to to get local trust committees into some face-to-face meeting for the

[1:20:28] Trustee Bernardo (probable): leadership of of the relevant first nations prominently here uh i think squamish nation

[1:20:34] Trustee Bernardo (probable): but also seashore nation or you know it would be helpful i think to have some get to know you

[1:20:42] Trustee Bernardo (probable): sessions where we just learn each other's perspectives and frankly it's more important

[1:20:50] Trustee Bernardo (probable): that we understand with the perspective and the priorities of Squamish Nation's sea salvation so

[1:20:56] Trustee Bernardo (probable): sorry for the bumbling way of explaining that but I'm kind of eager for us as at the political level

[1:21:02] Trustee Bernardo (probable): to start doing that relationship building and can you give me any encouragement in that direction

[1:21:13] Trustee Luckham: so um is that a question for me then well

[1:21:17] Trustee Bernardo (probable): it's a question for all of us i mean

[1:21:18] Trustee Bernardo (probable): um this like i i'm a little out of my depth here i mean i i don't know if this is something that

[1:21:24] Trustee Bernardo (probable): properly the ltc can simply sort of discussing amongst themselves at some meeting i'm not going

[1:21:29] Trustee Bernardo (probable): to do it today but you know at some meeting one of us makes a motion that we just want to meet

[1:21:33] Trustee Bernardo (probable): these people and and get to know them and so they get to know who we are and and um start that

[1:21:39] Trustee Bernardo (probable): relationship building process. So I would like us to go in that direction and the reason I'm

[1:21:46] Trustee Bernardo (probable): flailing around with all this language is I don't know how to get there and that's why I'm asking.

[1:21:52] Trustee Bernardo (probable): So I see Trustee Stamford has her hand up she may be able to save me.

[1:21:57] Trustee Luckham: Yeah and I'll go to Trustee Stamford and then I can certainly chime in and give you what my

[1:22:02] Trustee Luckham: experience has been and what we're doing and we'll go from there. Trustee Stamford.

[1:22:07] Trustee Luckham: Thank

[1:22:09] Trustee Stamford: you, Chair. It is on our work plan for the OCP project to meet with the Squamish Nation Council, and I was remiss in asking specifically about where that is at.

[1:22:25] Trustee Stamford: Yeah. Anecdotally, I have been working with Gibson's mayor just on a sort of casual basis to reach out and try and bring the Squamish Nation Council to the mainland,

[1:22:48] Trustee Stamford: land in which time it would be an opportunity also to speak about opportunities with the islands

[1:22:55] Trustee Stamford: um what we hear um in the sunshine coast area is squamish nation is extremely busy

[1:23:06] Trustee Stamford: and it is quite difficult to get a council connection in a formal manner um and they

[1:23:15] Trustee Stamford: They sort of manage that themselves, but because of all the projects they're doing, it has been a challenge.

[1:23:22] Trustee Stamford: Also, their elections are coming up in September, so things do tend to become more closed off at that point and several months ahead of that.

[1:23:35] Trustee Stamford: But it certainly doesn't hurt to try, and we can do that formally or we can do it through the official community plan process.

[1:23:45] Trustee Stamford: um because it was on the work plan to do that um so that's my thoughts i don't really have

[1:23:52] Trustee Stamford: anything prepared now but it certainly is an important part of so many things that we do

[1:23:57] Trustee Stamford: in in the alcatsum house sound islands is connecting with squamish okay great i mean

[1:24:07] Trustee Bernardo (probable): that's very helpful actually because you're you're uh you're providing some very useful

[1:24:12] Trustee Bernardo (probable): practical context about what's feasible and what isn't at this particular time

[1:24:16] Trustee Bernardo (probable): and reasons for that. Thank you also for reminding me that the OCP

[1:24:24] Trustee Bernardo (probable): work plan for the Gambier OCP includes that component to it but I guess given

[1:24:35] Trustee Bernardo (probable): that that is our most likely option especially in light of the demands on

[1:24:39] Trustee Bernardo (probable): scottish council and compounded by this election that's coming up i would hope that the we would

[1:24:46] Trustee Bernardo (probable): be able to structure the meeting or meetings that we have with respect to the ocp to also

[1:24:54] Trustee Bernardo (probable): leave some room in there for the outside of the narrow framework well it's not that narrow but

[1:25:00] Trustee Bernardo (probable): you know that's all concerned about gambler right that's right

[1:25:04] Trustee Bernardo (probable): and so that would be if you know if

[1:25:06] Trustee Bernardo (probable): you're going to have a quote a business meeting that's the business that's the transaction and

[1:25:10] Trustee Bernardo (probable): And I hope that we could use as an occasion to step outside of the narrow confines of that,

[1:25:14] Trustee Bernardo (probable): to just have the larger discussion.

[1:25:18] Trustee Bernardo (probable): Again, not because there's necessarily any consequences envisioned from that,

[1:25:22] Trustee Bernardo (probable): but just to the relationship building.

[1:25:27] Trustee Bernardo (probable): Like what's, you know, you can have a long shopping list of things

[1:25:30] Trustee Bernardo (probable): that the Swamish nation wants to have in the OCP, and we can respect that and work with that.

[1:25:35] Trustee Bernardo (probable): But I think it's also helpful to have some kind of informal sense of their larger vision.

[1:25:41] Trustee Bernardo (probable): for how sound and how our islands engage

[1:25:43] Trustee Bernardo (probable): and how we as a local trust committee

[1:25:45] Trustee Bernardo (probable): and the Islands Trust

[1:25:47] Trustee Bernardo (probable): would have a relationship with them.

[1:25:49] Trustee Bernardo (probable): And I really think that discussion's overdue.

[1:25:52] Trustee Bernardo (probable): And if we could sort of somehow shoehorn it

[1:25:54] Trustee Bernardo (probable): into the OCP part of it,

[1:25:56] Trustee Bernardo (probable): if that's possible, I think that would be great.

[1:25:59] Trustee Bernardo (probable): But thank you for that, Trustee Sanford.

[1:26:04] Trustee Luckham: Okay.

[1:26:04] Trustee Luckham: And I see Marlis has come up,

[1:26:07] Trustee Luckham: but I'll just note,

[1:26:10] Trustee Luckham: there's a couple of things

[1:26:12] Trustee Luckham: that both Squamish and Seychelles have publicly accessible documents,

[1:26:25] Trustee Luckham: reports, visions that we can certainly access to get a grasp.

[1:26:33] Trustee Luckham: And I'd say that that is a necessary first step in order to be informed.

[1:26:41] Trustee Luckham: also you know what we discussed yesterday about the reconciliation committee i'm not sure if

[1:26:47] Trustee Luckham: you're a member of that group that has been participating in culturally committed sessions

[1:26:54] Trustee Luckham: or not i think kate louise are you a member of that or trustee bernardo no

[1:26:58] Trustee Luckham: so one of the conversations that arose yesterday was there's in terms of cultural safety

[1:27:07] Trustee Luckham: to engage and invite First Nations people generally into conversations is to understand

[1:27:16] Trustee Luckham: about making those conversations a safe place to have a conversation. And so there's suggestions

[1:27:22] Trustee Luckham: that some of this training, particularly for staff and trustees going into the future,

[1:27:27] Trustee Luckham: should be a required opportunity to open yourself up and self-reflection, in fact,

[1:27:35] Trustee Luckham: on these issues in order to go into those meetings and be welcomed and greeted as being

[1:27:42] Trustee Luckham: somewhat knowledgeable and open to perspectives. So with all of that said, we need to improve our

[1:27:52] Trustee Luckham: knowledge. But the opportunity exists for two levels of communication. One, send an email,

[1:27:59] Trustee Luckham: pick up the phone, reach out to somebody that you think there's potential for connection,

[1:28:03] Trustee Luckham: action attend meetings or situations where there might be opportunity to engage and engage

[1:28:08] Trustee Luckham: but absolutely the ltc has the ability and it's funded by ubcm the potential to access community

[1:28:16] Trustee Luckham: community uh funding to uh engage with nations because there are costs associated with it

[1:28:23] Trustee Luckham: and other ltcs have done that i've participated in a number of them over the years

[1:28:29] Trustee Luckham: and outcome in terms of the provincial monies being spent in this work and certainly an OCP

[1:28:36] Trustee Luckham: is one of those projects that that may be that staff are in fact considering accessing community

[1:28:41] Trustee Luckham: community funding in order to facilitate those and of course we also have internal budget to

[1:28:48] Trustee Luckham: facilitate that support but you know Joe you've identified a really important thing and I'm glad

[1:28:56] Trustee Luckham: that you have, that we do need to build these one-on-one relationships with First Nations

[1:29:02] Trustee Luckham: leadership and elders and understand and be inquisitive. I was told recently by a staff

[1:29:09] Trustee Luckham: at LIACS, be inquisitive. Ask us what is going on, what the priorities are for us in the areas

[1:29:16] Trustee Luckham: for which we have the colonial responsibility of land use management. So that's all I'll share.

[1:29:24] Trustee Luckham: And I'll just go to Marlis, and maybe if there's any other questions that have been raised, certainly we can have them here.

[1:29:31] Trustee Luckham: We can have them individually.

[1:29:33] Trustee Luckham: So, Marlis, do you have anything to share, particularly around maybe the OCP work for Gambier?

[1:29:40] Planner McCargar: Yeah, through the chair.

[1:29:41] Planner McCargar: I was just going to add that it is on the follow-up action list.

[1:29:45] Planner McCargar: So the LTC did pass a resolution back in 2024 to initiate a set of meetings regarding the OCP major project and that staff will be initiating that request in the new year.

[1:29:58] Planner McCargar: So that's with our.

[1:30:00] Planner McCargar: PM Jamarat and Joe Elliott would be the staff lead on that. And I can definitely remind them

[1:30:06] Planner McCargar: of this conversation and of the resolution that was passed and hopefully have an update for you

[1:30:11] Planner McCargar: in March.

[1:30:14] Trustee Luckham: That's great. Thank you, Marlis. And thank you for reminding me and particularly

[1:30:18] Trustee Luckham: acknowledging Joe Elliott and the work that he's doing for the Islands Trust. His participation

[1:30:25] Trustee Luckham: at yesterday's meeting was significant in his leadership and speaking of his life and his world

[1:30:32] Trustee Luckham: and his experience and lived experience actually is one of the components to reflect upon and so

[1:30:42] Trustee Luckham: he's certainly accessible to any of us if we wish to dialogue with him about conceptual not

[1:30:48] Trustee Luckham: not necessarily specific things and approaches.

[1:30:53] Trustee Luckham: So anyway, so there'll be some reporting

[1:30:55] Trustee Luckham: coming out of that group back to council,

[1:30:58] Trustee Luckham: maybe even as soon as March.

[1:30:59] Trustee Luckham: I know we're meeting on February the 28th again

[1:31:02] Trustee Luckham: to talk about some potential recommendations.

[1:31:07] Trustee Luckham: And so I encourage you to engage in this.

[1:31:10] Trustee Luckham: It's good work.

[1:31:13] Trustee Luckham: All right.

[1:31:14] Trustee Luckham: Anything further?

[1:31:16] Trustee Luckham: Further. I'll move on. We advanced the work for bylaw enforcement. So that brings us to our work program. So indeed, our active projects and future projects. Are there any questions or updates either from staff on those or any questions about progress or any changes from trustees?

[1:31:38] Trustee Luckham: trustees uh marlis do you have anything for us no okay so trustees no so we'll receive them for

[1:31:46] Trustee Luckham: information then at this time i'm definitely looking forward to the march reporting and um

[1:31:53] Trustee Luckham: we'll go from there so it looks like upcoming meeting our next scheduled meeting it looks like

[1:32:00] Trustee Luckham: it's scheduled to be in person in north vancouver on march the 25th so if that is uh still your

[1:32:06] Trustee Luckham: your intention. I'm presuming a place has been reserved for us and we'll have to travel to

[1:32:11] Trustee Luckham: North Vancouver. So if there's nothing further, I would call for adjournment of this meeting

[1:32:18] Trustee Luckham: and send you all of you on your way to enjoy the rest of your day. And it's been a pleasure

[1:32:23] Trustee Luckham: to meet with you this morning. So keep smiling.

ADOPTED 
 
Gambier Island ADOPTED 1 of 6 
Local Trust Committee Minutes 
January 28, 2025 
                             Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 28, 2025 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Kate-Louise Stamford, Trustee 
 Joe Bernardo, Trustee 
  
Staff Present: Marlis McCargar, Island Planner 
 Sonja Zupanec, Island Planner 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There was one member of the public in attendance. 
 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 10:00 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Luckham acknowledged that the meeting was held on the territory of the Coast Salish 
First Nations. 
3. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
4. REPORTS 
4.1 Trustee Reports 
Trustee Stamford did not provide a Local Trust Area report. 
Trustee Bernardo reported he stepped down as both Chair and member of the 
Financial Planning Committee but continues to work on the Governance 
Committee. 
4.2 Chair's Report 
Chair Luckham reported Bowen Island Municipality Trustee Sue-Ellen Fast was 
elected as Chair of the Financial Planning Committee, and preparations are 
underway for the March Trust Council meeting. 
4.3 Electoral Area Director's Report 
Director Stamford reported the following: 
• The engagement process for the Sunshine Coast Regional District Official 
Community Plan will be starting soon; 
• Budget for the upcoming fiscal year does not include funding for Keats Island 
West Beach work; however, the Keats dock project received funding for a new 

ADOPTED 
 
Gambier Island ADOPTED 2 of 6 
Local Trust Committee Minutes 
January 28, 2025 
surface and work will commence in the fall during the window of time allowed by 
the Department of Fisheries and Oceans; 
• Hopkins Landing dock work has started with access anticipated this summer; 
and, 
• Sechelt First Nation was awarded $117,000,000 through the Federal Disaster 
Mitigation and Adaptation Fund to support two raw water reservoir projects and 
upgrades to the water treatment plant in the Chapman Creek Watershed. 
5. PUBLIC COMMENTS 
A member of the public, representing the Council of BC Yacht Clubs, stated they were 
attending the meeting to follow the Official Community Plan Review project to determine if 
there are any potential implications for yacht clubs with outstations on Gambier Island. 
The Local Trust Committee made the following comments: 
• Acknowledged correspondence received from the speaker; 
• The Planner’s reply to the correspondence details how to access information about 
the Official Community Plan Review project; and 
• The Council of BC Yacht Clubs will be added to the Gambier Island email list. 
6. MINUTES 
6.1 Local Trust Committee Meeting dated November 26, 2024 - for adoption 
The following amendments to the minutes were presented for consideration: 
• Page 2, third bullet point, correct spelling of MLA Randene Neill;  
• Page 3, above motion 050, delete sentence “They expressed appreciation for the 
work that had been done on the application.” 
By general consent, the minutes were adopted as amended. 
6.2 Section 26 Resolutions-Without-Meeting Report - none 
6.3 Advisory Planning Commission Minutes  
A Trustee acknowledged the work of the Advisory Planning Commission. 
Discussion ensued and the Planner will request the Advisory Planning Commission 
meeting links be sent to the Local Trust Committee so Trustees can attend the 
meetings electronically for observation purposes. 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated January 21, 2025 
  Received for information. 
8. DELEGATIONS - none 
9. APPLICATIONS AND REFERRALS - none 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Major Project: Gambier Official Community Plan and Land Use Bylaw Targeted 
Review - Verbal Update 
The Planner provided a verbal update and highlighted the following: 

ADOPTED 
 
Gambier Island ADOPTED 3 of 6 
Local Trust Committee Minutes 
January 28, 2025 
• The Gambier Island Advisory Planning Commission has met twice and will be 
drafting recommendations for consideration by the Local Trust Committee; 
• Public correspondence for this project is received by staff and posted on the 
project page of the website; and 
• Correspondence sent to staff only will not be posted on the website; and  
• Trustees can consider correspondence that is addressed to the Local Trust 
Committee. 
 
Discussion ensued and the following points were clarified: 
• Engaging with constituents or interest groups might be outside of the scope of 
the role of an Advisory Planning Commission; 
• The Local Trust Committee can identify avenues of engagement; and 
• Correspondence sent to an individual member of a local trust committee is 
treated as correspondence to the body as a whole and becomes part of the 
public record. 
10.2 Minor Project: Keats Shoreline Protection Project - Bylaw No. 153 (Official 
Community Plan) - Staff Report 
The Planner stated the report follows up on Executive Committee’s referral response 
and outlines an amendment to Bylaw No. 153 which is necessary to update the 
reference to the Object of the Trust as the current bylaw refers to an outdated 
version of the Object. 
Trustees had no questions regarding the technical amendment. 
GM-2025-001 
It was MOVED and SECONDED, 
that Gambier Island Local Trust Committee Bylaw 153, cited as 'Keats Island 
Official Community Plan, 2002, Amendment No. 1, 2021' be amended as 
follows: Schedule 1, Section 1.4, Justification, add “First Nations” after 
“improvement districts”. 
CARRIED 
GM-2025-002 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee Bylaw No. 153, cited as 'Keats 
Island Official Community Plan, 2002, Amendment No. 1, 2021', be read a 
third time as amended. 
CARRIED 
Trustee Bernardo opposed. 
11. CORRESPONDENCE - none 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
12. NEW BUSINESS - none 
13. STAFF REPORTS 

ADOPTED 
 
Gambier Island ADOPTED 4 of 6 
Local Trust Committee Minutes 
January 28, 2025 
13.1 Development Permit Area Enforcement with the Bylaw Enforcement Bylaw - 
Staff Report 
The Bylaw Compliance and Enforcement Manager summarized the staff report and 
highlighted the following: 
• The Gambier Island and Keats Island Land Use Bylaws contain adopted 
Development Permit Area guidelines and exemptions and there are currently no 
penalties that can be assessed by Bylaw Officers for work done in a 
Development Permit Area without a permit; and 
• Enforcement of Development Permit Area contraventions have traditionally 
been achieved by filing a notice of claim in the Supreme Court of British 
Columbia; 
• Pursuing court injunctions may be effective to ensure compliance but are costly 
and time consuming and the alternative is to use the Bylaw Enforcement Notice 
system which provides for penalties to be assessed; and 
• An amendment to the bylaw would be required if the Local Trust Committee 
approves use of the Bylaw Enforcement Notice system for Development Permit 
Area contraventions. 
 
Discussion ensued and the following comments and clarifications were noted: 
• There are currently two open files related to failure to obtain a permit for work in 
a Development Permit Area within the Local Trust Area and eight closed files; 
• The purpose of enforcement is to facilitate and encourage compliance and, if 
compliance is occurring, a bylaw amendment might not be necessary; 
• Further details would provide a broader picture about the nature of the issue; 
• There are contraventions that go unreported and a penalty system might provide 
additional encouragement to follow regulations; and 
• Simplified penalty schedules can be provided. 
 
   GM-2025-003 
   It was MOVED and SECONDED, 
that staff’s recommendation that the Gambier Island Local Trust Committee 
direct staff to prepare an amended Bylaw Enforcement Notice bylaw for 
consideration be tabled to the next regular meeting of the Local Trust 
Committee and at that time staff return to the Local Trust Committee with a 
statistical report stating the number of development permit violations that 
have occurred over the past five calendar years, how they were resolved, 
and the outcome of any violations that were resolved by litigation. 
 
CARRIED 
13.2 Trust Conservancy Highlights of November 19, 2024 Board Meeting 
  Received for information. 
13.3 Applications Report dated January 21, 2025 
  Received for information. 
13.4 Trustee and Local Expense Report dated November, 2024 
  Received for information. 

ADOPTED 
 
Gambier Island ADOPTED 5 of 6 
Local Trust Committee Minutes 
January 28, 2025 
13.5 Adopted Policies and Standing Resolutions 
  Received for information. 
13.6 First Nations Relationship Building Update  
A Trustee acknowledged that staff are undertaking significant engagement with the 
Squamish Nation with regard to the Official Community Plan project and the Trust 
Policy Statement and asked at what point do Trustees work with Executive 
Committee and Trust Council to engage with nations at a government-to-
government level? 
Chair Luckham made the following comments: 
• The Squamish and Sechelt Nations have publicly accessible documents and 
review of these documents is a necessary first step to becoming informed; 
• It is necessary to create cultural safety when engaging and inviting First Nations 
into conversation;  
• Opportunity for communication exists through contacting First Nations directly 
to reach out and to attend meetings in which there might be opportunity to 
engage; and 
• The Union of BC Municipalities has funding opportunities for community-to-
community engagement for the purpose of developing protocol agreements. 
13.7 Local Trust Committee Webpage 
  No changes requested. 
14. WORK PROGRAM 
14.1 Active Projects Report dated January 21, 2025 
  Received for information. 
14.2 Future Projects Report dated January 21, 2025 
  Received for information. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Thursday, March 25, 2025 at 10:00 am at 
Delbrook Community Recreation Centre, North Vancouver, BC 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 11:32 a.m. 
 
_________________________ 
Peter Luckham, Chair 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder