Salt Spring Island Local Trust Committee community information meeting, February 13, 2025

[0:00:00] Voice 7: I'd like to call this regular meeting of the Salisbury Island Local Trust Committee to order.

[0:00:07] Voice 7: Notify everyone the meeting is being recorded and live streamed.

[0:00:17] Voice 7: And if a member of the public is wishing to make a personal recording of this meeting,

[0:00:24] Voice 7: then just ask that you notify so that if anyone in the public is uncomfortable with that,

[0:00:31] Voice 7: you can act accordingly.

[0:00:33] Voice 7: So, my name's Tim Peterson. I'm elected on Lusketia Island, and I'm the chair of the Saltsburg Island Local Trust Committee.

[0:00:47] Voice 7: Joining me today is our local trustee, Laura Patrick, CRD Director Holman, and LCC Chair, Earl Rook,

[0:01:02] Voice 7: and our staff um online helping with the meeting administration it's lucian lard legislative clerk

[0:01:09] Voice 7: rob pingel planner oh i'm so i have to apologize can you help me with your pronunciation of your

[0:01:17] Voice 7: name again

[0:01:17] Voice 8: we can just call me sure

[0:01:19] Voice 7: okay sorry i'm a slow learner sometimes and uh

[0:01:26] Voice 7: regional planning manager chris hutton and our administrator sarah sugar

[0:01:36] Voice 7: So, I want to begin the meeting today by acknowledging that we're fortunate to be able to gather

[0:01:43] Voice 7: here in the territory of the Coast Salish peoples, including the Hul'q'u'minim and

[0:01:47] Voice 7: Ts'inxhul'q'un speaking peoples, the stewards of these lands and waters since time immemorial.

[0:01:55] Voice 7: I reflect frequently on the displacement of First Nations people from their homes on these

[0:02:01] Voice 7: islands and I view any active work towards redressing those wrongs, however incremental,

[0:02:08] Voice 7: mental because work of utmost importance as we strive to do better to build meaningful relationships

[0:02:18] Voice 7: with indigenous governing bodies and and first nations individuals and groups to listen carefully

[0:02:25] Voice 7: and to be good neighbors i believe this type of coming together to use the words of one of my

[0:02:31] Voice 7: first nations mentor with a good heart and a good mind is foundational to the work of true

[0:02:36] Voice 7: reconciliation so with that um you know we have an agenda before us and uh look to trustee patrick

[0:02:49] Voice 7: to see if there's anything to add to the agenda i have a couple items but go ahead

[0:02:57] Voice 7: he's not online yet i've been advised that i've

[0:03:00] Voice 20: been to join

[0:03:01] Voice 7: i've been advised that when he has joined we can do that and i haven't okay i'm prepared for that

[0:03:06] Voice 7: heard okay yeah um so

[0:03:09] Voice 7: uh just a closed meeting we need yeah let's add a closed meeting we'll

[0:03:16] Voice 7: get the resolution when we get there and also um an addendum at 17.4.1 for the now tap certificate

[0:03:25] Voice 7: and then i'd also like to add um a short discussion on uh the start times for the

[0:03:34] Voice 7: may and march meetings and before god conclusions there um so can i take it by general consensus

[0:03:43] Voice 7: we can adopt each other as amended all right so next we have town call paul and questions this

[0:03:51] Voice 7: is opportunity for members of public to address the local trust committee with your questions

[0:03:57] Voice 7: or concerns uh top priority is items on this agenda and then otherwise items in the jurisdiction

[0:04:06] Voice 7: of the local trust committee.

[0:04:08] Voice 7: I ask that you use respectful language, be brief.

[0:04:14] Voice 7: If necessary, I will,

[0:04:17] Voice 7: there's a lot of people wanting to speak.

[0:04:18] Voice 7: I will use a timer and limit speaking to three minutes.

[0:04:24] Voice 7: And please address your questions to the trustees

[0:04:27] Voice 7: rather than other members of the public or staff.

[0:04:32] Voice 7: And with that, I'll look for a show of hands.

[0:04:36] Voice 7: So I'll start with Maxine right in front, and then we'll go from there.

[0:04:40] Voice 14: Where's the microphone?

[0:04:42] Voice 14: It's in that machine.

[0:04:42] Voice 7: Right there, it's in that machine.

[0:04:44] Voice 7: You can just

[0:04:44] Voice 14: scan behind it if you'd like.

[0:04:46] Voice 14: Okay.

[0:04:47] Voice 14: So I'm Maxine Leichter.

[0:04:50] Voice 14: I'm here on behalf of Positively Forward, and I just wanted to express some of our concerns about the OCP LUV review that's coming up.

[0:05:01] Voice 14: and we are concerned that it is limited to a quote target and housing update but it has the

[0:05:09] Voice 14: potential to transform the whole island forever we ask that the public be given the opportunity

[0:05:16] Voice 14: for one or more town hall forums to discuss growth and sustainability and some of the questions

[0:05:23] Voice 14: that would be dealt with would could be what does our OCP say now how much do we want to grow

[0:05:31] Voice 14: and how? What must be saved according to the Islands Trust Act? What strategies are put

[0:05:37] Voice 14: forward to support affordable housing? What are their likely benefits and drawbacks?

[0:05:45] Voice 14: Where should affordable housing go? And what are the likely effects of upsoning private land

[0:05:51] Voice 14: without housing agreements? And it's important that one or more open houses will not allow

[0:06:00] Voice 14: for public discussion of these issues and the concern is that in the past public participation

[0:06:08] Voice 14: has been limited to open houses and we are asking instead for town hall forums where

[0:06:15] Voice 14: everyone can hear what everyone else has to say hey

[0:06:21] Voice 7: thank you um so i'm going to pause

[0:06:25] Voice 7: for a moment. So I know that trustee Harris is not joining us in the room. The Salt Spring

[0:06:39] Voice 7: Island local trust committee meeting procedure bylaw number 529 2021 indicates that trustees

[0:06:45] Voice 7: may not be absent for more than two consecutive meetings that are held in person. And I know

[0:06:51] Voice 7: that trustee Harris is not in person with us and did not attend the last meeting. And

[0:06:57] Voice 7: And so pursuant to section 45

[0:06:59] Voice 7: of the Salisbury Island Local Trust Committee

[0:07:01] Voice 7: meeting bylaw number 529-2021,

[0:07:06] Voice 7: I move that Trustee Harris be admitted

[0:07:08] Voice 7: to this February 13th meeting

[0:07:12] Voice 7: and be permitted to participate as a voting member

[0:07:15] Voice 7: of the Salisbury Island Local Trust Committee

[0:07:16] Voice 7: by electronic or other means.

[0:07:21] Voice 7: I did say that February 13th, yes.

[0:07:25] Voice 7: So there is a motion on the floor.

[0:07:28] Voice 7: Trustee Patrick is seconding discussion.

[0:07:32] Voice 9: My only discussion is I look forward to hearing

[0:07:35] Voice 9: Trustee Harris when he can join us for meetings.

[0:07:39] Voice 7: Okay.

[0:07:41] Voice 7: And so with that, I'll call the question.

[0:07:44] Voice 7: All those in favor?

[0:07:46] Voice 7: And the motion is carried.

[0:07:48] Voice 7: Staff, if you can promote Trustee Harris

[0:07:51] Voice 7: so that he can join the meeting,

[0:07:52] Voice 7: I'll see him here online.

[0:07:53] Voice 7: line um and then we'll back into our town hall um and i'll look again i know there were some

[0:08:05] Voice 7: more speakers here uh in the back in the middle there sir my

[0:08:13] Voice 21: name is robert steinbeck and i am

[0:08:15] Voice 21: the community relations offer officer for the largest employer on the island which is country

[0:08:21] Voice 21: grocer country grocer pharmacy harvest moon cannabis store and the upper ganges liquor store

[0:08:25] Voice 21: and what is now Voyage Liquor Store downtown.

[0:08:29] Voice 21: And I also speak on behalf of the Chamber of Commerce

[0:08:32] Voice 21: and its business members in the Salt Spring Island community.

[0:08:37] Voice 21: This is in relation to the hospital housing application,

[0:08:42] Voice 21: which you'll be hearing later this morning.

[0:08:45] Voice 21: And I would just like to emphasize that we have a housing crisis

[0:08:48] Voice 21: on Salt Spring Island, and the hospital is a cornerstone of our community

[0:08:52] Voice 21: To the extent that citizens of Salt Spring Island coughed up over $8 million of their own money, their own money to build the new emergency wing.

[0:09:03] Voice 21: And if that doesn't speak volumes about the community context and the need that the citizens of this island expressed through their donations, I don't know what else does.

[0:09:14] Voice 21: We need responsive government that can both recognize and work in the context of our community needs.

[0:09:21] Voice 21: The OCP may be flawed but that underscores first of all the need for new law and second

[0:09:28] Voice 21: interpretation that fits within the community needs of our time that being the critical phrase

[0:09:34] Voice 21: the context in which we are now not when the OCP was created things have changed.

[0:09:41] Voice 5: Should our

[0:09:42] Voice 21: elected officials overrule the staff recommendation the trust executive makes a

[0:09:48] Voice 21: decision on whether or not to overrule the decision of our elected officials and nowhere

[0:09:52] Voice 21: else in our electoral system can the elected officers be overruled by those whom we did not

[0:09:57] Voice 21: elect to office and that too is a fundamental thought of our system. I urge you all on behalf

[0:10:04] Voice 21: of the Iowans Trust's largest employer and all the businesses that are members of the Chamber

[0:10:07] Voice 21: of Commerce on Salisbury Iowans to keep the current context of our community need in the

[0:10:12] Voice 21: forefront of your thinking in all matters related to our extremely urgent need for housing and in

[0:10:18] Voice 21: particular for housing the necessary workforce that we need to keep our community healthy and

[0:10:23] Voice 21: safe and secure thank you thank you

[0:10:27] Voice 11: did i see another hand up over here let's

[0:10:30] Voice 7: go ahead and then

[0:10:31] Voice 7: i'll come over to you guys in that time

[0:10:32] Voice 11: hello

[0:10:34] Voice 12: my name is eric murch i work here on salt spring

[0:10:38] Voice 12: island and very importantly uh i'm also chronically on a diet bag uh i

[0:10:43] Voice 7: part of the reason i chose this

[0:10:44] Voice 7: community was because we have a hospital healthcare housing is extremely important to me i heard the

[0:10:51] Voice 7: trustees please pass this motion i understand from the staff report that there was a question about

[0:10:56] Voice 12: affordability covenant on this property i think this is workforce housing we need to make sure

[0:11:04] Voice 12: that it's for the workforce it's dedicated to and not necessarily make sure it's good for

[0:11:09] Voice 12: all people on salt spring specifically or for the workforce the workforce that i need

[0:11:15] Voice 7: so much to stay on this island thank you thank you okay and then about second row there yeah

[0:11:26] Voice 22: hi my name is eric and i'm the site director at lake mental health so i'm here to speak directly

[0:11:31] Voice 22: to you to be critical in our staff in order to maintain service delivery on this island

[0:11:42] Voice 22: I want to speak to the very critical urgent need for workforce housing for our staff in

[0:11:52] Voice 22: order to make service delivery

[0:11:53] Voice 8: for this community.

[0:11:55] Voice 8: This is the intersection of two absolutely fundamental

[0:11:58] Voice 22: requirements in the community,

[0:12:01] Voice 22: both housing and health care.

[0:12:04] Voice 22: I can be throwing all the dollars all the acumen into marketing the sky could be the limit on that

[0:12:10] Voice 22: and if I don't have a place to securely house our staff I will not be able to retain that staff

[0:12:17] Voice 22: I have made it

[0:12:19] Voice 8: through long stretches of recruitment to get to the very end where folks

[0:12:24] Voice 8: are not able to find housing this is everybody from our nursing

[0:12:27] Voice 22: staff physicians to our housekeeping

[0:12:30] Voice 22: our support services staff housing is a critical issue and so our bylaws and our um the ocp needs

[0:12:39] Voice 22: to be in step with that uh baseline requirement that we can support our power of course to be

[0:12:45] Voice 22: able to make changes thank

[0:12:49] Voice 7: you and then over to this side let's go ahead

[0:12:55] Voice 18: Hi, I'm Debbie Magnuson. You've seen my face before. Today, I just want to assure all of you that I am not the only one who's continuing to be concerned about the Baker Beach Project.

[0:13:12] Voice 18: project. Many of us have been working daily to find information, recruit new reasons why

[0:13:28] Voice 18: we believe the beach project can go ahead in a way that does not put the beach at risk.

[0:13:40] Voice 18: risk and um there are three reasons that i have already written to you and hope you have

[0:13:50] Voice 18: had the chance to read but there's something called degree of certainty and this came to me

[0:13:57] Voice 18: from a unbc environmentalist who said that degree of certainty for environmental concerns usually

[0:14:07] Voice 18: usually project to the year 2050 or the year 2080.

[0:14:14] Voice 18: It seems like some of the references in the application

[0:14:19] Voice 18: refer to the year 2100,

[0:14:22] Voice 18: which is outside degree of certainty

[0:14:25] Voice 18: and might be mitigating a more extreme measure

[0:14:32] Voice 18: than is actually required for the beach erosion.

[0:14:36] Voice 18: We've also learned that the word nourishment actually means replacing eroded materials, which means rocks and gravel, which is not the same thing as nutrients.

[0:14:53] Voice 18: So language is becoming really nuanced in my mind that nutrition for the beach actually requires some of the top level beach erosion.

[0:15:06] Voice 18: or the high bank erosion.

[0:15:10] Voice 18: I also wanna speak to probability of impact,

[0:15:15] Voice 18: which is a tool used in qualitative risk analysis.

[0:15:19] Voice 18: And I sent a copy of a matrix

[0:15:23] Voice 18: that shows what this probability of impact means

[0:15:29] Voice 18: and how it could affect decision making.

[0:15:33] Voice 18: And also I would like to say that the BC government

[0:15:36] Voice 18: has very clear statements about protection of estuaries,

[0:15:42] Voice 18: which I believe needs to be taken into account.

[0:15:45] Voice 18: There are many documents that already say

[0:15:51] Voice 18: estuaries need utmost care and protection.

[0:15:55] Voice 18: Baker Beach is one of the biggest estuaries on the island.

[0:15:59] Voice 18: So today I am asking that there,

[0:16:03] Voice 18: Well, I'm asking, how does a hold get put on decision-making until the following happen?

[0:16:13] Voice 18: Some of the research that lay people on the island, retired professionals, can relay to planners and trustees.

[0:16:25] Voice 18: I would like to ask for a meeting between some of these people and the planners.

[0:16:30] Voice 18: I would like to hold until I am getting responses from Green Shores professionals who have suggested that coastal engineers who are more nuanced in beach and wave assessments be contracted and offer another opinion.

[0:16:59] Voice 18: And the outcome could be the same, but we don't know until we hire a coastal engineer.

[0:17:08] Voice 18: I also heard Rob Buttrell speak last Friday.

[0:17:14] Voice 18: He seems very willing to gather people together at the table.

[0:17:19] Voice 18: And perhaps the applicants, planners, some of the people from the concerned citizens group get together and try and figure out other possible routes.

[0:17:35] Voice 18: and also a hold because there are so many people

[0:17:40] Voice 18: who have spoken or signed the petition.

[0:17:44] Voice 18: I think it would be really beneficial

[0:17:48] Voice 18: to have the most input be reviewed

[0:17:53] Voice 18: so people on the island don't have another contentious issue.

[0:17:59] Voice 18: And that's beyond value.

[0:18:02] Voice 18: So I don't know who to ask,

[0:18:06] Voice 18: for a hold um there are 133 kilometers of salt spring coastline baker beach will not be the only

[0:18:18] Voice 18: beach where people are asking for help with their property i think you need to be supportive of both

[0:18:26] Voice 18: property owners and the beach and so um i keep that request on the table and i don't know the

[0:18:37] Voice 18: proper channel but i would love you to relate to peter luckham much appreciation for his good work

[0:18:44] Voice 18: over the years he was an outstanding member on our local ltc and it was sad to see that he is resigning

[0:18:54] Voice 18: but if you could relate thanks to him i'd appreciate that okay

[0:19:00] Voice 7: thank you um i heard a

[0:19:02] Voice 7: couple of questions there that the staff uh may i don't know if staff have ready answers but uh

[0:19:09] Voice 7: there's sort of a procedural question there a

[0:19:12] Voice 5: procedural question um i think there was a request

[0:19:15] for information on how how if and how the uh this could be put on hold yeah i mean um i'm not too

[0:19:24] sure about hold um what's kind of the center of that is a desire for um to sort of check the

[0:19:30] information of what a qualified professional has submitted in support of this application

[0:19:36] um the only thing that i'm aware of that would really allow that we do have an obligation to

[0:19:42] process applications um when we receive

[0:19:46] Voice 7: them and we did receive a qualifying specific application

[0:19:56] Voice 7: If there is a concern that the reports provided by the qualified professional don't meet the

[0:20:07] standards, then I would first say that it's really not for us to articulate that.

[0:20:15] It would be for a body of those peers

[0:20:18] Voice 7: to do so.

[0:20:18] Voice 7: So in that case, what you'd be looking for is a pretty good view in the context of a

[0:20:24] Voice 7: delegated ETA.

[0:20:25] Voice 7: That's something that you can explore

[0:20:27] Voice 7: further to give you some ideas, and that might give

[0:20:30] you a little bit of time to look into, not just the data, but hours to have it looked

[0:20:37] into and come back to it.

[0:20:38] So if LTC wishes to discuss it later in the day, I'm certainly happy to

[0:20:43] Voice 7: bring back what

[0:20:44] Voice 7: the option would be but off the top of my head it's probably requesting a third party review

[0:20:49] Voice 7: and then going back to the app and suggesting that they enter into a copy of the agreement for such

[0:21:03] Voice 22: can so can you repeat the last sentence i i i couldn't hear you

[0:21:10] Voice 22: um

[0:21:12] Voice 7: request to repeat the last little bit of what you said there oh um the last part would be that

[0:21:19] Voice 7: so there'd be a third party review and if that third party was when he was conducted

[0:21:23] it

[0:21:23] Voice 7: would be undertaken by the island trust but day four through what's called the cost recovery

[0:21:28] Voice 7: agreement so the active would be responsible for that cost so

[0:21:33] Voice 18: can i just clarify i believe

[0:21:37] Voice 18: the engineers report i'm not really asking for a peer review what i'm suggesting is there might be

[0:21:44] Voice 18: an adjunct kind of engineering review that's a coastal engineer which has a specific skill set

[0:21:56] i'm not challenged you know i i don't in any way want to be seen as

[0:22:02] Voice 22: challenging the knowledge of

[0:22:04] Voice 22: the engineer i would i would simply reiterate to share that the the appropriate way to address the

[0:22:12] sufficiency of this application would be through a third party review involved looking at his site

[0:22:18] and reviewing the documents submitted in support of the application and whether or not they agree

[0:22:24] Voice 7: with the with what the professionals have to offer okay thank you so um so i believe i heard you

[0:22:32] Voice 7: say that there's a potential that we could you could get some options for us to look at

[0:22:40] Voice 7: potentially later today yeah I'd like to look at the delegation by law okay so

[0:22:52] Voice 7: then we can maybe we come back to that or would be the appropriate case place

[0:22:59] Voice 7: for that then it's not really new business suggestion but in terms of

[0:23:14] Voice 7: reports maybe in the report section or sure

[0:23:18] Voice 7: 17.2 okay yeah let's let's revisit that 17.2 then thank you um then i thought i saw some more hands

[0:23:34] Voice 7: up over on this side at all no uh then you sir my name is eric

[0:23:43] Voice 20: jacobson i'm the executive director

[0:23:44] Voice 20: of the Lady Minto Hospital Foundation and I wanted to address draft bylaw number 542 the

[0:23:52] Voice 20: land use bylaw amendment to allow for multiple family dwellings at the Bittencourt property.

[0:23:57] Voice 20: We heard from Perrin and Robert about the urgency of this project. Later on Julie and our board

[0:24:06] Voice 20: chair is going to speak about how this does in fact comply with multiple tenants of the OCC.

[0:24:12] Voice 20: I want to add that the spirit of the OCP, the community desire and community needs really need to be taken into account in terms of our interpretation of the OCP.

[0:24:25] Voice 20: With respect to some of the technicalities that maybe make this questionable, I think the overall interpretation very much reflects the community feedback.

[0:24:37] Voice 20: As the executive director, I am the direct recipient of community feedback about this project.

[0:24:43] Voice 20: So when people in the community have issues, they come to me, and I can say that there are significant concerns about this project, and all of them are, when will it be built?

[0:24:55] Voice 20: I have people asking me, when are we going to get this?

[0:24:59] Voice 20: What's taking so long?

[0:25:01] Voice 20: We've had our signage up for a long time on one of the busiest roads on the island.

[0:25:08] Voice 20: Folks are very much aware of this project.

[0:25:10] Voice 20: I have not received one complaint about the project itself other than how can we expedite

[0:25:17] Voice 20: the timeline.

[0:25:18] Voice 20: Thank you.

[0:25:19] Voice 11: Okay.

[0:25:21] Voice 11: So before I move along, would anyone

[0:25:23] Voice 7: else like to address the local trust committee?

[0:25:27] Voice 7: Okay.

[0:25:28] Voice 7: I'm not seeing any more hands.

[0:25:29] Voice 7: So next is trustee reports and I'll start with trustee Harris.

[0:25:38] Voice 17: Hi, can you hear me?

[0:25:39] Voice 5: Yes.

[0:25:42] Voice 17: Yeah.

[0:25:43] Voice 17: Yeah, just a big thank you to everybody that is there speaking today.

[0:25:48] Voice 17: It's difficult to understand how this issue of the sea breeze has even gotten to this point.

[0:25:59] Voice 17: I concur greatly that this is in line with the OCP and there isn't an issue here.

[0:26:06] Voice 17: We can talk about that more later, I understand.

[0:26:08] Voice 17: stand um there's not a whole lot to report from my end and we had a governance committee meeting

[0:26:14] Voice 17: which was pretty interesting it would be nice if people would we don't really have too many

[0:26:20] Voice 17: attendees from the public to these types of meetings and um some may find them quite interesting

[0:26:28] Voice 17: um you know a big piece of news is our um chair of our trust council is is resigning and we're

[0:26:36] Voice 17: we're going to have a new chair of trust council be elected.

[0:26:38] Voice 17: So I'm sure a lot of people will be waiting with bated breath to see how that

[0:26:43] Voice 17: goes. Other than that, I'll keep it short and pass it on over to you.

[0:26:48] Voice 17: Thanks.

[0:26:50] Voice 7: Thank you. Trustee Patrick.

[0:26:52] Voice 9: Sure.

[0:26:54] Voice 9: I was going to focus my remarks this morning sort of on the pending,

[0:26:57] Voice 9: pending, pending OCP land use bylaw update project,

[0:27:02] Voice 9: a project that's been fully funded since April 1, 2023,

[0:27:05] Voice 9: but I'll come back to my frustrations on that.

[0:27:07] Voice 9: second. I want to sort of talk a little bit of why in my career and who I am has environment

[0:27:13] Voice 9: and housing become so intertwined. I spent a fair bit of my career managing environmental

[0:27:20] Voice 9: impact assessments at airports, primarily in Latin America and Caribbean. And my job is about

[0:27:27] Voice 9: making sure that the expansion of the airport and the operation of the airport had no environmental

[0:27:31] Voice 9: impacts on it. Quite commonly around these airports were large settlements of what we call

[0:27:38] Voice 9: called squatters or squatter settlements, or poverty, homeless in that area. And because

[0:27:45] Voice 9: there were no social impact assessments in those days, it was the environmental impact assessment

[0:27:50] Voice 9: that would absorb social issues. So my job would become convincing CAOs and their boards

[0:27:56] Voice 9: that the people living in these communities mattered. They needed to be treated with dignity,

[0:28:02] Voice 9: respect, and that their voices mattered.

[0:28:05] Voice 9: It couldn't just be swept away.

[0:28:10] Voice 9: In the world of definitions, this is called displacement.

[0:28:14] Voice 9: Displacement is the forced or involuntary relocation

[0:28:17] Voice 9: of residents, including departure from a home or place

[0:28:20] Voice 9: where a person would otherwise have wanted to remain,

[0:28:22] Voice 9: not for socioeconomic or environmental pressure,

[0:28:25] Voice 9: making that infeasible or undesirable.

[0:28:28] Voice 9: My clients, such as the World Bank,

[0:28:30] Voice 9: Bank had extensive policies to address displacement.

[0:28:35] Voice 9: Here on Salt Spring, we might not have water settlements,

[0:28:39] Voice 9: but we sure have elements of people living in places

[0:28:42] Voice 9: that none of us would find ourselves wanting to live in.

[0:28:45] Voice 9: And in the last few weeks, it's been pretty darn cold.

[0:28:51] Voice 9: I think about the definition of displacement

[0:28:58] Voice 9: and unlike the World Bank, our community plan

[0:29:02] Voice 9: The plan doesn't have any policies for addressing displacement or gentrification.

[0:29:12] Voice 9: So gentrification is the process of gentrification begins and continues rapidly until all or most of the original low income or working class occupiers are displaced and the character of the island has changed forever.

[0:29:26] Voice 9: forever. So this is my motivation. We have to address the displacement and the gentrification

[0:29:32] Voice 9: that's occurring right now in

[0:29:34] Voice 9: front of our eyes on this very island. I have no desire to increase

[0:29:39] Voice 9: the population of the island. My only desire is homes for people here, operate our health

[0:29:47] Voice 9: facilities,

[0:29:47] Voice 22: our schools, our

[0:29:48] Voice 9: ferries, and so much more. But back to the

[0:29:51] Voice 9: frustrated OCP land use

[0:29:54] Voice 9: bylaw project, the only scope that we've talked about is

[0:30:00] Voice 9: increasing housing options and equity our goal is to ensure broad opportunities for community input

[0:30:08] Voice 9: strengthen our relations with first nations ensure that the uh everything aligns with the trust

[0:30:14] Voice 9: policy statement and uh you know build on the strengths that already exist in our ocp

[0:30:21] Voice 9: and incorporating recommendations from other other agencies the lcc um we also adopted

[0:30:29] Voice 9: equitable public engagement we set the standard high we want to be out there reaching the voices

[0:30:35] Voice 9: that normally are not heard and engaging with the diversity of the community

[0:30:40] Voice 9: and make sure that the engagement is appropriate to what we're trying to get back for information

[0:30:46] Voice 9: so why is the project still pending pending pending that's a good question project schedule

[0:30:51] Voice 9: was uh planned to kick off last fall salt spring is uh contributes about a third of the island's

[0:30:59] Voice 9: trust budget yet we struggle for our share of staff resources please rest assured i am confident

[0:31:04] Voice 9: in our regional planning manager and the planner leading this project i think rpm while new to salt

[0:31:11] Voice 9: spring is doing a good job of identifying and bringing various agencies that have influence

[0:31:17] Voice 9: on land use planning to the table the mandate of

[0:31:20] Voice 9: the islands trust stipulates that we have to work

[0:31:23] Voice 9: in cooperation with regional districts improvement districts and so i ask for your patience even

[0:31:32] Voice 9: though mine is wearing thin i ask that those who are out spreading misinformation that makes it

[0:31:38] Voice 9: sound like we've already been secretly deciding away on sinister and damaging amendments to calm

[0:31:46] Voice 9: Calm down, patient two.

[0:31:48] Voice 9: We want to hear your voice.

[0:31:50] Voice 9: We want to find consensus both with the community

[0:31:53] Voice 9: and First Nations whose unceded territory we're on.

[0:32:00] Voice 9: Anyway, that's how I feel about that.

[0:32:02] Voice 9: I have been at a lot of meetings.

[0:32:04] Voice 9: It's been very busy.

[0:32:06] Voice 9: There's been, I'm just not going to read through them all.

[0:32:09] Voice 9: I've submitted them to the secretary,

[0:32:11] Voice 9: to the minute taker.

[0:32:15] Voice 9: the meetings of importance the southern gulf island forum has gotten kicked off

[0:32:20] Voice 9: with elizabeth may we had our in-person meeting um and uh we had a roundtable meeting thank

[0:32:30] Voice 9: the local trust committee of the local community commission for hosting a roundtable with the

[0:32:36] Voice 9: short-term rental accommodation industry um the island's trust there's been a lot but from the

[0:32:44] Voice 9: climate change that i told you before we took i was working on a pilot training called conex

[0:32:49] Voice 9: chris hutton and brian young took it with me we finally had a wrapped up last session last week

[0:32:54] Voice 9: it was very interesting big thanks for your involvement and um uh it was very interesting

[0:33:01] Voice 9: working with the other regional districts and the teams that came to the table and what's being done

[0:33:05] Voice 9: out there in bc and this sort of collaborative style of trying to work with everyone else on

[0:33:10] Voice 9: in advance of our resiliency deployment team so it's really exciting for him and i'll leave it

[0:33:16] Voice 9: there thank

[0:33:18] Voice 7: you trustee patrick uh so next for my chair's report yes there was a news release

[0:33:23] Voice 7: tuesday that uh council chair peter luckland will be resigning march 11th uh of an election

[0:33:30] Voice 7: for a new chair will take place at the start of the march trust council meeting um just for

[0:33:35] Voice 7: information if a sitting vice chair is elected to the role then a new vice chair will also be elected

[0:33:40] Voice 7: and whoever that new chair is will have the authority to make new local trust committee

[0:33:45] Voice 7: chair assignments um yeah so just point of information there i think it's much too early

[0:33:52] to even speculate how

[0:33:54] Voice 7: that's going to play out 26 voting members of trust council will

[0:33:58] Voice 7: will make those determinations when the time comes in march um so

[0:34:05] Voice 6: we're nearly we're around

[0:34:06] Voice 6: I'm three months in to the new CAO's time

[0:34:10] Voice 7: with Islands Trust.

[0:34:12] Voice 7: There are meetings of the CEO performance evaluation committee

[0:34:16] Voice 7: continue while the six month probationary period

[0:34:19] Voice 7: is in effect.

[0:34:20] Voice 7: My impression, firstly, is that the new CEO

[0:34:24] Voice 7: is doing a pretty good job of trying to assimilate

[0:34:27] Voice 7: the complexity of the organization

[0:34:29] Voice 7: and listening with an open mind

[0:34:33] Voice 7: to the concerns of trustees

[0:34:36] in terms of the organizational challenges

[0:34:43] Voice 7: that we face.

[0:34:46] Voice 7: So I think we're potentially into a slightly new era

[0:34:51] Voice 7: in terms of new leadership at the head of the Island Trust staff.

[0:34:57] Voice 7: My impression so far is very positive.

[0:35:01] Voice 3: Been attending

[0:35:02] Voice 7: financial planning committee meetings,

[0:35:04] Voice 7: next week will be the final uh uh financial planning committee meeting in preparation for

[0:35:10] Voice 7: march trust council's budget deliberations um also attended government's committee

[0:35:17] Voice 7: meeting in january and the committees has sent a request for decision regarding the recommendations

[0:35:23] Voice 7: from the 2022 governance report to trust council committee of the whole for review and discussion

[0:35:29] Voice 7: This will be a chance for the body to discuss the recommendations in a whole and to determine which of those recommendations to prioritize for further work.

[0:35:42] Voice 7: Trust Programs Committee met yesterday and resolved to reduce the proposed budget for the Stewardship Education Program for the 2025-26 fiscal year by $7,000.

[0:35:56] Voice 7: dollars um the committee of the whole continues on ongoing review of the draft policy statement

[0:36:04] Voice 7: and um the hope is that that work will be completed uh later this year hopefully by june

[0:36:12] Voice 7: i want to presuppose how it might go but that is the intention and desire um to say at least

[0:36:20] Voice 7: the majority of the trust council trustee participants to try and achieve a timeline

[0:36:27] Voice 7: that finalizes this project before the end of term and executive committee last week i highlighted

[0:36:35] Voice 7: the december staff report from salt spring uh regional plan and manager hutton uh concerning

[0:36:42] Voice 7: workload application volume staffing and resource challenges at the salt spring folks trust committee

[0:36:48] Voice 7: and i advocated for increased support for the salt spring local trust committee's ongoing

[0:36:52] Voice 7: working projects i want to concur with trustee patrick that our regional planning manager and

[0:36:58] Voice 7: our staff that we do have our working diligence diligently and and that i have every confidence in

[0:37:04] Voice 7: them um the challenges that salt spring is is uh experiencing at the local trust committee level

[0:37:12] Voice 7: are not due to our staff here these are organizational issues and allocations that

[0:37:18] Voice 7: that are the responsibility of other officials in the victoria office so i just wanted to mention

[0:37:27] Voice 7: that um so next up um space

[0:37:35] Voice 11: for the our local community uh commission director or sorry chair

[0:37:41] Voice 7: Chair, Earl Runk.

[0:37:43] Voice 7: Thank you, Tim.

[0:37:45] Voice 7: Yeah, so the local community commission

[0:37:47] Voice 7: is getting back on track with the new fiscal year.

[0:37:51] Voice 7: We finalized our budget for 2025

[0:37:54] Voice 7: at a special meeting last month.

[0:37:57] Voice 7: We managed to whittle down a few more percentage points

[0:38:00] Voice 7: off the increase, so we're down to 10,

[0:38:03] Voice 7: which is still higher than any of us, I think, wanted.

[0:38:06] Voice 7: But we've got a lot of pressures on us at this point

[0:38:10] that are that are hard to deal with um we managed to have a open

[0:38:16] Voice 7: public town hall meeting on the

[0:38:18] Voice 7: budget in the middle of january we had a number of people come in to talk to us about that it's

[0:38:22] Voice 7: been open discussion lots of questions um i would have loved to have seen more people there but

[0:38:28] Voice 7: interest in coming out on the winter night to talk about the budget is apparently fairly low

[0:38:33] Voice 7: i can understand that um was the budget put to bed for the year we're going to be moving forward

[0:38:40] Voice 7: particularly in housing we're taking a lead on developing an integrated housing strategy for

[0:38:47] Voice 7: salt spring and so our next few meetings are going to be housing intensive in terms of people coming

[0:38:54] Voice 7: in we're having presentations on rural housing we've had presentations on the housing now program

[0:38:58] Voice 7: we are in the process of hiring our own consultants to do legwork on putting together

[0:39:06] the integrated housing strategy

[0:39:09] because we are really pushing

[0:39:10] to get this thing going this year.

[0:39:13] And we hope that the work that we're doing there,

[0:39:15] which is also with the trust committee,

[0:39:19] we've got

[0:39:19] Voice 7: trust committee participation in that process.

[0:39:23] Voice 7: And as we work out the housing strategy,

[0:39:26] Voice 7: that will then come up with some information

[0:39:29] Voice 7: and recommendations that can feed on

[0:39:31] into the trust zone process

[0:39:33] us at the appropriate time for the review of the OCP

[0:39:39] Voice 7: and the land use bylaw. We've also

[0:39:43] Voice 4: had some

[0:39:44] Voice 7: success with our experimental winter warming space at the Phoenix School that we set up this year.

[0:39:50] Voice 7: Transys, as far as I can tell, is doing a great job and it's made a big difference especially in

[0:39:56] Voice 7: these colder days for us to have a place like that that seems to be well received and it seems

[0:40:01] Voice 7: be working really very well and we also passed a motion at our last meeting um to go with extended

[0:40:07] Voice 7: hours on the centennial watch room which may seem like a small matter so we're trying to provide a

[0:40:13] humane environment for people on this island

[0:40:16] Voice 7: every little bit helps on other less exciting

[0:40:20] Voice 7: governmental matters we're moving ahead of pilot projects on liquid waste um initial results from

[0:40:26] Voice 7: the consultants are promising so we're hoping we may have some solid information to move forward

[0:40:31] Voice 7: forward on with dewatering of our waste at the Burgoyne facility. We're also pressing

[0:40:37] Voice 7: ahead with active transportation projects related specifically to the village of Coring

[0:40:42] Voice 7: and Ganges. Those will be rolling out in a piecemeal fashion. And we're also trying to

[0:40:48] get a few more bus shelters put in this year. All in all, LCC will be meeting

[0:40:55] Voice 7: the past three

[0:40:56] Voice 7: public meetings this month um we're meeting tonight at five at sims and we'll be hearing

[0:41:02] Voice 7: from island pathways and also from the agricultural alliance on ways that we can provide support

[0:41:07] Voice 7: for food sustainability on the island um we have our full daytime meeting on the 20th where again

[0:41:14] Voice 7: housing is going to be front and center although we'll be discussing a few other issues as well

[0:41:19] Voice 7: and on the 28th excuse me at

[0:41:21] Voice 4: 2pm we'll be holding our next joint meeting

[0:41:24] Voice 7: with the local trust

[0:41:25] Voice 7: committee um this will be at two o'clock at sims and we will be following up on a number of joint

[0:41:30] Voice 7: issues of importance certainly housing um the moratorium and the impact of the water

[0:41:37] Voice 7: starting

[0:41:38] Voice 4: discussions initially on how regional work on harbor management

[0:41:48] Voice 4: management affects us locally and what the

[0:41:50] Voice 7: role of local government is in that area, which is

[0:41:55] fraught with issues and only barely getting started, but it's something we realize we have

[0:42:01] to take a look at. It looks like we're also going to be taking our first steps into the secret area

[0:42:06] Voice 4: of advocacy. So there's a lot going on, and we really welcome anyone who has interest to come

[0:42:13] Voice 4: to our meetings, either virtually or in person. They are all

[0:42:16] Voice 7: public. Thank you.

[0:42:19] Voice 7: thank you chair rook and i just want to take a moment to express my appreciation for yourself

[0:42:24] Voice 7: and the local community commission's um willingness to uh meet and work with the local trust committee

[0:42:31] Voice 7: on a regular basis really positive um start to our relationship so far and that's what i hope

[0:42:37] Voice 7: continues um director holman yeah

[0:42:41] Voice 4: thanks chair and thanks to earl for that report i think the

[0:42:45] Voice 4: the local community commission is really finding its feet

[0:42:48] Voice 4: and it's been a real significant improvement

[0:42:52] Voice 4: in governance on Salt Spring.

[0:42:57] Voice 4: Trustee Patrick mentioned meetings.

[0:42:59] Voice 4: We, along with Director Brent Southercote-Finland-Smith

[0:43:05] Voice 4: with our new MLA Rob Botterill

[0:43:08] Voice 4: to talk about local priorities.

[0:43:11] Voice 4: I also went separately with Emily Botterill

[0:43:14] Voice 4: who's also the house leader for the green party in the legislature so uh he's not only got a

[0:43:23] Voice 4: steep learning curve locally but his plate is very uh full at the provincial level the

[0:43:30] Voice 4: ndp green accord uh had two key elements um in a particular significance to salt spring

[0:43:40] Voice 4: One is support for health centers, and there is an ongoing initiative here to eventually try to help establish a health center or health clinic on Salt Spring.

[0:43:53] Voice 4: And the other key aspect of the Accord is non-market housing.

[0:43:59] Voice 4: So the Accord actually identifies a target of 7,500 units of non-market housing per year for four years.

[0:44:09] Voice 4: And that definitely is, and the funding associated with that through PC housing is definitely something that we need to be making best efforts here to access those dollars.

[0:44:23] Voice 4: Um, the CRD, uh, board yesterday, um, uh, adopted a new, uh, food land and biodiversity, uh, coordination, uh, services, uh, both of which Salt Spring would be included in.

[0:44:43] Voice 4: When I supported both of those services, the requisition implications for Salt Spring are

[0:44:49] Voice 4: relatively modest and I think given the strength of NGOs here on Salt Spring, both in terms

[0:44:58] Voice 4: of conservation and in terms of food security, I think we'll be able to access that service

[0:45:10] Voice 4: service and get some funding here that will be helpful on both those fronts for salt spring on

[0:45:15] Voice 4: the biodiversity uh service the key focus there will be uh invasive species uh so there may well

[0:45:23] Voice 4: be some uh benefits there for salt spring we've been doing our best locally primarily with ngos to

[0:45:30] Voice 4: to, for example, undertake an annual brewing, harvesting, and chipping event.

[0:45:39] And

[0:45:39] Voice 4: the food land security, sorry, the food land service,

[0:45:44] Voice 4: it's more than just about access to farmland.

[0:45:48] Voice 4: It also involves potential funding and even contractual arrangements

[0:45:53] Voice 4: with third parties around food security.

[0:45:56] Voice 4: And again, we've got a very active, capable groups working on these issues under the auspices of the Ag Alliance, the Farmland Trust.

[0:46:06] Voice 4: So I'm pretty confident that we're going to be able to get our

[0:46:11] Voice 4: fair share of that funding.

[0:46:13] Voice 4: And I did, and CRD staff have agreed to come over to Salt Spring, and I think it would be helpful for both those services for CRD to come over to Salt Spring and explain the kinds of initiatives they could support.

[0:46:29] Voice 4: So we'll have

[0:46:30] Voice 4: a better understanding here of what to approach CRD with on those issues.

[0:46:38] Voice 4: issues. The electoral area committee passed my notice of motion. We're requesting the CRD board

[0:46:47] Voice 4: to request BC Ferries to either reinstate the ferry advisory committees, which they abruptly

[0:46:54] Voice 4: dissolved. I don't hold out huge hopes for reinstatement of FACs, or the motion indicates

[0:47:03] Voice 4: or similar engagement opportunities.

[0:47:06] Voice 4: And the key issue there, the ferry advisory committees

[0:47:11] Voice 4: on which I sat, which Tristan Patrick sat,

[0:47:14] Voice 4: really useful in terms of being able to engage directly

[0:47:18] Voice 4: face-to-face with senior AC ferry staff.

[0:47:23] Voice 4: And not just to advocate for our level of service

[0:47:28] Voice 4: and operational issues, but to really truly understand

[0:47:31] Voice 4: and what the constraints the ferry corporation faces as well.

[0:47:34] Voice 4: It was a really, really useful forum.

[0:47:38] Voice 4: I shake my head at why that's being dissolved.

[0:47:43] Voice 4: Anyway, the CRD board hopefully will be passing that resolution,

[0:47:48] Voice 4: urging BC Ferries to reinstate something like that,

[0:47:52] Voice 4: where we have an opportunity to directly engage with senior management.

[0:47:56] Voice 4: on the housing uh front uh bc housing something that may be on their mailing list or on the

[0:48:04] Voice 4: drake road project so bc housing is now uh indicated that i believe this month they'll

[0:48:12] Voice 4: start bringing modular units over to drake road and start constructing that facility uh they're

[0:48:19] Voice 4: still uh indicating that they're hoping for a summer occupation for that facility so that's

[0:48:26] Voice 4: 36 units of supported and worker housing it'll be a hugely beneficial for salt spring and some

[0:48:36] Voice 4: other good news in that respect is that with gas tax funding we had supported the drilling of a

[0:48:43] Voice 4: well to support that facility bc housing intends to continue using that as the water supply rather

[0:48:50] Voice 4: rather than requesting community water

[0:48:54] Voice 4: for North Salt Spring,

[0:48:55] Voice 4: which has just now announced

[0:48:57] Voice 4: that they're partially lifting the moratorium

[0:48:59] Voice 4: and particularly in the Maxwell Lake service area,

[0:49:02] Voice 4: in which Drake Road sits.

[0:49:04] Voice 4: So what that means is that the Drake Road facility

[0:49:08] Voice 4: will not be taking up scarce water supply

[0:49:11] Voice 4: in Maxwell Lake area.

[0:49:13] Voice 4: That's very good news.

[0:49:14] Voice 4: I did want to mention in terms of the extreme weather

[0:49:20] Voice 4: whether the homelessness that we're facing here,

[0:49:23] Voice 4: there are apparently available beds

[0:49:26] Voice 4: at the year round shelter at Kilmer.

[0:49:29] Voice 4: And also, and probably again tonight,

[0:49:32] Voice 4: when there's an extreme weather event,

[0:49:36] Voice 4: an additional facility is opened up at community services

[0:49:40] Voice 4: and other 10 beds.

[0:49:41] Voice 4: So the public should be aware.

[0:49:44] Voice 4: I think community service is to bear a job

[0:49:47] Voice 4: on making it known to people

[0:49:49] Voice 4: when there are bins available but there are bins available so hopefully people are aware that will

[0:49:55] Voice 4: be made aware of that and just the final thing chair um i know you're having a public hearing

[0:50:02] Voice 4: on the sea breeze um uh rezoning uh i plan on attending along with uh acting senior manager

[0:50:09] Voice 4: again i think i think chair will be attending and i didn't mention this before i do hope

[0:50:15] the trust committee it's your decision i do hope

[0:50:19] Voice 4: you can find a way to support this

[0:50:20] Voice 4: facility i couldn't agree more with the delegations about how important

[0:50:25] Voice 4: uh that project is not just for affordable housing but housing for health workers that

[0:50:30] keep our hospital working our emergency room working so i i do hope

[0:50:35] Voice 4: the trust committee will

[0:50:37] Voice 4: find a way to to make that work thanks very much okay

[0:50:42] Voice 7: thank you director volman um so next up we

[0:50:45] Voice 7: have the draft minutes of the december 12th regular meeting for adoption mr patrick i have

[0:50:51] Voice 9: i've just brought to the meditators to the richmond capital minor editorial so nothing

[0:50:56] significant to say out loud

[0:50:57] Voice 7: with this correct okay i just saw one title on page 11. we got that one

[0:51:02] Voice 7: okay great um we have a resolution about the meeting report one item there for information

[0:51:11] Voice 7: and then at page 18 we have oh sorry uh yes let's let's uh adopt the uh minutes

[0:51:22] Voice 7: my general consent has amended um and then we have the draft minutes of the advisory planning

[0:51:31] Voice 7: commission uh starting at page 18 and we'll note there is a uh recommendation to the local trust

[0:51:39] Voice 7: committee there page 20. uh so how to go to trustees and how you want to proceed

[0:51:52] Voice 7: oh that just comes back from the application

[0:51:56] Voice 7: okay sorry no action required today um the

[0:52:01] Voice 7: apc uh minutes have contained a recommendation

[0:52:05] Voice 7: of the local trust committee that will come back to us in due course then

[0:52:10] Voice 7: Okay.

[0:52:11] Voice 7: There's a little off here, guys.

[0:52:13] Voice 7: That was on page 20.

[0:52:16] Voice 9: The

[0:52:16] Voice 5: Vesuvius rezoning, so that's not on the application statement.

[0:52:19] Voice 5: Yeah.

[0:52:23] Voice 5: No, here,

[0:52:24] Voice 5: the APC resolution.

[0:52:32] Voice 5: Vesuvius rezoning?

[0:52:35] Voice 7: Yes.

[0:52:35] Voice 7: Okay.

[0:52:36] Voice 7: There's

[0:52:36] Voice 9: no action on the APC report today.

[0:52:38] Voice 7: No action on the APC report today.

[0:52:40] Voice 7: It did go to APC.

[0:52:41] Voice 7: Sorry about that.

[0:52:42] Voice 7: I was getting a bunch of messages the same time.

[0:52:45] Voice 7: No worries.

[0:52:46] Voice 7: okay we can move on then um so we'll receive that for information there's no public hearing

[0:52:53] Voice 7: record today and then we have a number of items of correspondence and i'll look to trustees to

[0:52:59] Voice 7: see if there's any that we would like to raise for action

[0:53:02] Voice 6: or

[0:53:03] Voice 7: discussion i don't see any um

[0:53:11] Voice 7: thing there so we will receive those course by respondents items for information

[0:53:18] Voice 7: information. Next up is the follow-up action list from the staff to see if there's anything

[0:53:29] Voice 7: you'd like to highlight from the Local Trust Committee there, page 31.

[0:53:33] Voice 7: Sure. I think probably the main thing to note here is, and we'll talk a little bit more

[0:53:38] later on in the program update, but we talked back in December and have a follow-up to the

[0:53:46] update

[0:53:46] Voice 7: the way we identify fuel items not so much as various subjects to bring it more into the

[0:53:54] Voice 7: budget policy so that this fuel has now been updated back to uh well starting from the

[0:54:00] December meeting forward uh we've also been able to take off a number of items some of the changes

[0:54:05] we made back in that report partly when it comes to routine applications like today you'll be able

[0:54:13] to consider a permit uh so that's an issue we've registered with a lot of peer armature

[0:54:20] your tools.

[0:54:21] Voice 5: It's just part of the application report, so you don't have to keep track of the process.

[0:54:30] Voice 5: We've also been able to figure out a bunch of things on that, so you'll see a number of

[0:54:35] Voice 5: There's a couple of

[0:54:35] Voice 7: incomplete items that have actually been completed since, so

[0:54:39] Voice 7: there was a request. There's still an outstanding few items around. There are a few that are not complete,

[0:54:44] but I do have an update since this agenda was published. Staff didn't meet

[0:54:48] Voice 7: with, say,

[0:54:49] Voice 7: out uh staff last week and had a really wide-ranging conversation with a number of items

[0:54:55] Voice 7: but um a couple of applied to salt stream is the ongoing discussion of having a feast

[0:55:02] uh i think we're getting there now has a little bit more um as an additional staff member is able

[0:55:10] to identify that with working with paths to organize that process so uh because of the

[0:55:16] the structure of it. It's likely to be for a Southern All-Island with an invite for trustees,

[0:55:25] if the Chief

[0:55:26] Voice 5: has requested that. It becomes not just a Salisbury conversation, although that is

[0:55:32] Voice 5: very much a presence of mind both for our staff that has a strong interest in Salisbury and a

[0:55:40] Voice 7: desire to make relationships directly with the LDC. So I think that's going to be an ongoing

[0:55:45] Voice 7: going across that. So we've also got a little bit more traction

[0:55:53] Voice 7: system that there is a bit of a time process. All right. That

[0:56:03] process is initiated by mostly basis. So be a lot more

[0:56:13] conversations right on there. There was some some discussion

[0:56:16] with the OCP project. It's really not much report. They're

[0:56:21] where it applies to it having one of the conversations are probably progressing as

[0:56:26] we should which is in an organic fashion um

[0:56:29] Voice 7: other items on the fuel uh the resolution ss 2024-135

[0:56:38] which is a letter uh the board the crd board and the environmental service committee came

[0:56:45] throughout

[0:56:45] Voice 7: this morning so unfortunately their environmental service committee was

[0:56:48] Voice 7: was delayed, I think. They rescheduled that, so we've got a little bit of climate. And then I just wanted to also file a 540 RFP for the dismissal of the by-law to remove the housing agreement on Rainbow Road is going on February 26th agenda. So that report is not going to be uploaded, so we will be on that agenda to get that.

[0:57:17] Voice 7: Those are just some things that happened last year that I wanted to make sure that you're aware of.

[0:57:23] Voice 7: And the rest of it, I think we can, I do have some other fuel items that I want to discuss in the context of the project list as well.

[0:57:31] Voice 7: But let's talk about that during the board program.

[0:57:37] Voice 7: I

[0:57:38] Voice 9: just kind of rushed over all my meetings because I had so many meetings.

[0:57:45] Voice 9: but yesterday where freighter myself and tim leadership council staff

[0:57:52] Voice 9: took more clarity about the understanding or protocol agreement that they wish to enter into

[0:57:58] Voice 9: with the trust council sort of the different uh um roles and responsibility that the wlc

[0:58:06] faces versus the individual nations that

[0:58:08] Voice 9: participate so it was a good conversation

[0:58:11] Voice 9: very progressive very interested in working together yeah thank

[0:58:16] Voice 7: you for noting that trust

[0:58:18] Voice 7: it's good it's very very initial but i think good to help sort of start identifying some issues and

[0:58:26] Voice 7: so i had one question and i'm sure it's very straightforward but with the first item on the

[0:58:38] Voice 7: list um a follow-up report on short-term rental accommodations it's not on today's

[0:58:45] Voice 7: agenda but we assume it will be coming soon um i've got it i've got a comment on that

[0:58:50] Voice 7: okay wait until we're there fair enough yeah okay so uh anything else on um the follow-up action

[0:58:59] Voice 7: list not seeing anything yeah go ahead i would just uh yeah i just comment i i appreciate uh

[0:59:08] Voice 7: what you mentioned about not putting um certain things like the follow-up uh communication on

[0:59:16] Voice 7: on onto the list i think that will that will help and also just noting that there are a

[0:59:21] Voice 7: lot of completed items here and thank you congratulations and i'm sure it always feels

[0:59:25] Voice 7: good to have a smaller list um so next is the um starting on page 39 is the complete

[0:59:36] Voice 7: Complete Communities Assessment Report, and I do see Planner Buchan joining us. Are you taking that,

[0:59:44] Voice 7: sir?

[0:59:45] Voice 2: Yes. Good morning, trustees. Staff have prepared a memo for you today providing an

[0:59:49] Voice 2: update of the final steps regarding the Complete Communities Assessment, which was initiated

[0:59:54] Voice 2: earlier in April of 2024. Prior to the discussion around the staff recommendations today, the

[1:00:00] Voice 2: The consultant involved has prepared a short presentation on the final report, which is included in the agenda, and he can briefly stick around for questions following his presentation. So before I speak to this memo I'll pass this off to Mr. Cameron.

[1:00:13] Voice 13: Thank you.

[1:00:15] Voice 13: Thank you, Chris. Appreciate it. Hi everybody thanks for having me today. Just give me one moment here I'm going to queue up a presentation to put on our screen.

[1:00:31] Voice 13: Can you guys see that on your side.

[1:00:35] Voice 6: Yes.

[1:00:35] Voice 6: Yes, excellent.

[1:00:37] Voice 13: Very good. So yeah, thanks again for the opportunity. As Chris said, we've been working way steadily at this project for the last nine or 10 months, I think, and we're at the end point here. And the report, as Chris said, is probably in your package there. I'm sure many of you have looked at it, but I just wanted to give you a quick overview of what's in that report. And then as Chris said, I'll stay around for a few minutes if you guys have any questions before we wrap things up. So kind of shift gears here to the next slide.

[1:01:08] Voice 13: So again, the project, as you guys are well aware of at this stage, I think was really designed to

[1:01:13] Voice 13: assess Salt Spring Island's completeness as a community based on the BC Complete Communities

[1:01:19] Voice 13: Guide, and to identify, I think, through that process, what future growth could look like for

[1:01:24] Voice 13: the island and how that could be accommodated. The four focus areas you guys would see there,

[1:01:29] Voice 13: again, would be housing, the daily needs of the residents on the island, things related to

[1:01:34] Voice 13: transportation and then infrastructure, and that has many different layers, all of which obviously

[1:01:40] Voice 13: kind of influence community sustainability in some meaningful ways. The assessment kind of

[1:01:45] Voice 13: involved some extensive data analysis and some mapping work combined with a variety of different

[1:01:51] Voice 13: stakeholder engagement activities that ultimately led to the development of a master integrated

[1:01:57] Voice 13: scenario as well, which I'll speak to briefly before we finish the presentation up this morning.

[1:02:02] Voice 13: so just a little bit on the key findings and there's a lot more detail in the report obviously

[1:02:08] Voice 13: but first and foremost I think a lot of discussions around housing and affordability and

[1:02:14] Voice 13: things related to that remained a kind of critical issue for people with demand I think focused on

[1:02:19] Voice 13: areas near existing services and amenities on the island that would be obviously the villages

[1:02:25] Voice 13: themselves. Transportation options also as we know are quite limited and I think led to some

[1:02:32] Voice 13: some concerns, I think, just around this notion of kind of dependency on a vehicle to move about

[1:02:37] Voice 13: the island in various different ways. Infrastructure constraints, I think, suggest that the village

[1:02:43] Voice 13: cores are really, as many people who spoke to us over the course of the project, the best suited

[1:02:47] Voice 13: to accommodate any future new growth rather than expanding to the less service areas. And we'll

[1:02:54] Voice 13: speak to that a little bit more. And then I think community input that we had in a variety of

[1:02:58] Voice 13: different forms, whether it was some of the workshops that we held or the surveys that we

[1:03:01] Voice 13: conducted um really reinforced the importance of kind of directing growth into the existing

[1:03:06] Voice 13: villages to do a few things obviously to preserve the the island's natural environment and resources

[1:03:11] Voice 13: but also just to improve accessibility to those services i mentioned before so um lots of findings

[1:03:17] Voice 13: lots of good discussion lots of things kind of led to the generation of the scenario which is what

[1:03:23] Voice 13: we'll speak to next here a little bit so um the findings again um the recommended growth scenario

[1:03:28] Voice 13: area I think that we mentioned there earlier focuses on reinforcing the village centers

[1:03:32] Voice 13: with a focus obviously on Ganges, the Fulford Harbour and Vesuvius. The approach I think

[1:03:38] Voice 13: ensures that the growth aligns with the existing infrastructure that's available that's already

[1:03:42] Voice 13: being developed and can be built on which will reduce strain on some of the more rural and kind

[1:03:48] Voice 13: of the environmentally sensitive areas on the island which is important for various reasons.

[1:03:51] Voice 13: it also increases the the likelihood of having access to different resources and including

[1:03:58] Voice 13: housing and other services as well as walkability for the issue around transportation i spoke to

[1:04:02] Voice 13: and support some of the climate action goals i think that are needed as well and related to kind

[1:04:08] Voice 13: of minimizing the carbon footprint on the island and the the village centered kind of growth concept

[1:04:13] Voice 13: also minimizes infrastructure duplication or redundancies or over overbuild which makes for

[1:04:20] Voice 13: a better use of resources while still building on the the community resiliency as a whole and the

[1:04:24] Voice 13: sustainability so just a little bit more about the actual um scenario that we've kind of spoken to

[1:04:32] Voice 13: here i think um village center growth also ensures that the island um you know makes good use of the

[1:04:38] Voice 13: limited amount of space and resources and as i said speaks to the protection of the the lands

[1:04:43] Voice 13: as well and the fragmentation of different things is minimized as well and preserves things like

[1:04:49] Voice 13: critical water resources. And from an economic perspective, I think it also reduces infrastructure

[1:04:54] Voice 13: costs and aligns with the provincial kind of sustainability priorities and funding opportunities

[1:04:59] Voice 13: are available for other growth opportunities down the road that you'll be exploring, no doubt,

[1:05:04] Voice 13: as you move forward into the future. So just a little bit more of a rationale for why that kind

[1:05:09] Voice 13: of came out the way it did. And then just to kind of close up here, before we take some questions,

[1:05:13] Voice 13: I wanted to speak to a little bit of some of these implementation considerations. And,

[1:05:18] Voice 13: you know i think for me it's always important when we talk about considerations that they're

[1:05:22] Voice 13: they're really not directives they're not um things that are thou shalt or kind of things

[1:05:27] Voice 13: that need to be done um without some thoughts and some input obviously from from this table

[1:05:32] Voice 13: and others in the community um they're they're but they are aligned i think with some of the

[1:05:36] Voice 13: directions that's kind of aligned in the report there on the village center growth kind of

[1:05:41] Voice 13: scenario and that strategy so um things like the first piece here around strengthening infrastructure

[1:05:46] Voice 13: structure and the service capacity I think is specific around things related to the water

[1:05:51] Voice 13: supply and transportation really key to ensuring that those village cores can accommodate that

[1:05:57] Voice 13: sustainable growth is kind of a probably of the utmost importance really at the first the first

[1:06:01] Voice 13: blush another area here around policy is is always to explore how you know things can be

[1:06:09] Voice 13: adjusted or managed I think to support more housing diversity perhaps within the villages

[1:06:14] Voice 13: while also maintaining the integrity of what you're already trying to build.

[1:06:18] Voice 13: And, you know, I think some of the other elements here, too,

[1:06:21] Voice 13: around mobility and accessibility, enhancing, you know,

[1:06:24] Voice 13: things related to transit, pedestrian networks, active transportation,

[1:06:29] Voice 13: things like cycling, those sorts of things,

[1:06:31] Voice 13: will also reduce that car dependency we've spoken to here this morning.

[1:06:35] Voice 13: And then I think, you know, it's always important,

[1:06:38] Voice 13: and you guys are really fully aware of this

[1:06:40] Voice 13: and really kind of modeled this, I think,

[1:06:42] Voice 13: and can encourage it throughout our project,

[1:06:43] Voice 13: is ongoing engagement i think with the different groups in the community to make sure that

[1:06:48] Voice 13: you know the priorities and the direction you guys decide to go once you start to action some

[1:06:52] Voice 13: of the things that are attached to this actual scenario still align with i think the community's

[1:06:56] Voice 13: needs as it evolves right because things are dynamic and

[1:06:59] Voice 13: they're always changing and you guys

[1:07:00] Voice 13: are ahead of the curve on that in terms of your commitment to that i think the community appreciates

[1:07:04] Voice 13: that so um yeah again ultimately really just for consideration i think a few other things

[1:07:09] Voice 13: probably for you guys to think about are in the report as well as you guys move forward but

[1:07:13] Voice 13: but that is kind of where I wanted to land this morning.

[1:07:16] Voice 13: So kind of just pause, I guess,

[1:07:19] Voice 13: after that brief little 10-minute overview

[1:07:20] Voice 13: and see if there's any questions for me.

[1:07:24] Voice 22: Please.

[1:07:28] Voice 22: Oh, boy.

[1:07:29] Voice 22: I don't know where to begin.

[1:07:36] Voice 9: I'll be frank.

[1:07:37] Voice 9: I'm disappointed.

[1:07:39] Voice 9: I don't think this report represents

[1:07:42] Voice 9: a successful completion of the expectations.

[1:07:45] Voice 9: patients. And I think what little engagement this has been horribly embellished in the report.

[1:07:56] Voice 9: 300 people responded to a survey, 50 people came out to open houses. It was just a whole bunch of

[1:08:03] Voice 9: maps. Scenario conversation didn't even exist. There was no questions of what the scenario.

[1:08:09] Voice 9: There was a handout of some scenarios that were handed to people who came to the second workshop,

[1:08:15] Voice 9: which was very poorly attended, not 50 people, it was a handful, and I was, well, Chris got the,

[1:08:25] Voice 9: I was upset with the scenarios when I saw them, because they were just interesting.

[1:08:37] Voice 9: So I could go through the report all the way through, but it's just, it's very unclear,

[1:08:47] Voice 9: Like I said, the engagement plan that this group, that the LTC approved, it's nothing to do with what was engaged.

[1:08:59] Voice 9: There's no First Nations, First Nations wasn't even told, the community wasn't even told.

[1:09:03] Voice 9: 60 reports were one week before the event, 60 reports.

[1:09:10] Voice 9: It was overwhelming and it was just, it was not effective.

[1:09:16] Voice 9: So we can't say the scenario, well, generally, the village, and I'll say the village, Ganges, as being, I'm sorry, I'm just paying attention to some noise in the room.

[1:09:37] Voice 9: Well, you know, for a growth scenario, of course, Ganges, but expanding services in Vesuvius and Fulford, it's not going to happen.

[1:09:49] Voice 9: it's Ganges is our only community and our water resources within even our infrastructure for

[1:09:55] Voice 9: serving Ganges is stretched so um well some of the maps are useful some are not um so I think

[1:10:06] Voice 9: some of it will be useful to help our conversations as we go forward into the OCP I don't want this

[1:10:16] Voice 9: is to be confused, we need to have good input

[1:10:20] Voice 9: going into the OCP conversation.

[1:10:22] Voice 9: And this can't be the starting point

[1:10:27] Voice 9: because there was no engagement into creating this scenario.

[1:10:34] Voice 9: And it's so incredibly flowery

[1:10:37] Voice 9: and interesting what he's talked about.

[1:10:41] Voice 9: But so I'm just really concerned it's gonna land

[1:10:47] Voice 9: and take us away from engaging the community in conversation yet there's some useful bits and

[1:10:53] Voice 9: pieces that could be so there's more work that would need to be done to extract the questions

[1:10:58] Voice 9: and the thoughts that would be further worked in the engagement conversations with the ocp as we

[1:11:07] Voice 9: dig into and understand and come out of those things and i'm afraid i don't want this as it

[1:11:13] Voice 9: is we have enough misinformation swirling in the community as to what our ocp project is

[1:11:18] Voice 9: i just see this as igniting it further not um because it does it alludes to a major population

[1:11:28] Voice 9: increase being directed to three villages um two of which are completely hamstrung one has

[1:11:35] Voice 9: has possibilities um that's ganges ganges is really our village um i don't i don't know but

[1:11:46] Voice 9: uh what to say maybe i'll hear from the others of what your thoughts were and then we'll go back to

[1:11:50] Voice 9: what to do next just

[1:11:54] Voice 11: hear us do you have anything to add today sure

[1:11:57] Voice 17: um yeah i'm really happy to um

[1:12:00] Voice 17: to hear on what you have to say trustee patrick you know my i do have criticisms um of this report

[1:12:08] Voice 17: you know the engagement end of it is you know it's no secret what I've thought about this earlier is

[1:12:19] Voice 17: that the biggest community community engagement we've had is the election and that you know in

[1:12:28] Voice 17: my mind gives trustees some pretty good indication of what needs to be done and so the kind of you

[1:12:38] Voice 17: you know the kind of engagement that happened with this is just you know you're talking 300

[1:12:43] Voice 17: people like it just doesn't and and not to mention that i disagree with a huge portion of what was

[1:12:49] Voice 17: said in here and a lot of it just seems like you know and i don't i really don't like being harsh

[1:12:54] Voice 17: but it seems like sort of political buzzwords i hear in there and and um and i i guess i can

[1:13:02] Voice 17: understand that coming from you know why somebody may want to do that but i have you know there was

[1:13:08] Voice 17: There's one, there's so many comments, but one being, I heard something along the lines of, well, it's, you know, the water use thing and to have, having water in a pub or in a more densified area is less wasteful than having it somewhere else.

[1:13:23] Voice 17: I don't really understand that.

[1:13:24] Voice 17: that um and there's all these contradictions not from the people or whoever put this this together

[1:13:31] Voice 17: but you know earlier well even going back to um one thing that really pops up in my mind is when

[1:13:38] Voice 17: we had the all candidates meeting at um for the election of this term and um you know a lot of

[1:13:44] Voice 17: the environmental type you know i don't want to use the word radical but the ones that are more

[1:13:50] Voice 17: more focused on the environment, seem to be saying, oh, you know, Ganges is going to be

[1:13:56] Voice 17: flooded and ocean levels are rising.

[1:13:58] Voice 17: And when the fellow that was running with me, Don Marcotte, said, well, I've been here

[1:14:03] Voice 17: for 50 years and the water hasn't come up.

[1:14:06] Voice 17: And then you hear this big gasp from the audience, you know, so they're thinking it is going

[1:14:12] Voice 17: to come up.

[1:14:13] Voice 17: So why in the heck are we going to be densifying in Ganges if the water, if it's going to be

[1:14:18] Voice 17: underwater, like people are saying?

[1:14:19] Voice 17: So, anyways, this is very, very frustrating, not just to me, but to lots of people, and I'm sure that if there was a true public engagement, that people would be concerned and frustrated and disagree with a lot of the things that are said in this report, or assessment, or whatever you want to call it.

[1:14:39] Voice 17: But I'm, again, very thankful for Trustee Patrick and what you've just said about this.

[1:14:47] Voice 17: I'll leave it there.

[1:14:47] Voice 17: Thanks.

[1:14:49] Voice 11: trustee harris i'll just add a few remarks uh i certainly echo

[1:14:53] Voice 7: some of the concerns uh the

[1:14:55] Voice 7: deficits in um public engagement uh especially when compared to uh what the ltc's uh had laid out

[1:15:05] Voice 7: um that's that that's really disappointing um and again i'll concur that there there there are

[1:15:16] Voice 7: there are you know there are some nuggets um uh that are of some use that could be mined

[1:15:24] Voice 7: um but in many ways um a lot of this report is not particularly useful it doesn't

[1:15:35] Voice 7: really present um new information and uh sadly i have to share the sentiment of general

[1:15:45] Voice 7: disappointment and I'll just leave it there. So I think this will turn to staff for any comments.

[1:16:09] Voice 7: Well if yeah sure I can I think there's a couple of things that you know I think we're definitely

[1:16:18] Voice 7: looking for it would have been nice to have more more in-depth analysis of this data. It's

[1:16:27] Voice 7: It's a challenging assignment,

[1:16:29] Voice 5: the community assessment, given that it is very much focused on the gathering of my heritage.

[1:16:38] The benefit from that is that you'll be able to gather in the process from other governments.

[1:16:48] I believe it will be given in the future. It takes a lot of legwork on the part of this consultant.

[1:16:57] Voice 7: to do so. Additionally, our look at other community doing this grant, it was a fairly

[1:17:09] technical

[1:17:10] Voice 7: exercise. 10-tier was really to illustrate where it all could go. I think

[1:17:16] it's provided some degree of this is what's there in terms of

[1:17:22] Voice 7: complete community growth,

[1:17:24] Voice 7: However, what it does not do, because it's not the role of the successor to do so, is

[1:17:30] to identify community preference.

[1:17:34] I don't think that it's necessarily been looked at through the lens of

[1:17:38] Voice 7: the Island Trust mandate

[1:17:40] Voice 7: in terms of preserve and protect.

[1:17:42] So

[1:17:42] Voice 7: there's definitely some focuses, some foci that we can do towards this data.

[1:17:50] Is it a perfect growth model?

[1:17:52] I don't think so. But it's something that we could look at or into the OCP process.

[1:18:00] It seems to identify generally where

[1:18:04] Voice 5: the best opportunity to be.

[1:18:08] I

[1:18:15] Voice 5: think it's important to note that it's one something we start engaging like through the OCP project on.

[1:18:20] because that's actually explicitly not supported by the grant, but we

[1:18:29] Voice 5: certainly take that forward

[1:18:36] Voice 5: in the OCP process. If there's a desire

[1:18:39] Voice 7: to work further on this scenario or get different

[1:18:46] Voice 7: or other analysis of this data you can certainly take that away and Baffert provided that

[1:18:53] Voice 7: alternative. I wish to accept it today. We would like to know specifically what ways that

[1:19:03] Voice 7: we'd like to see it improved and report back to you on the best way to do that

[1:19:09] while not detracting from it.

[1:19:12] Voice 7: That would be the

[1:19:13] Voice 5: alternative that's sort of spelled out in

[1:19:23] Voice 7: to...

[1:19:24] Voice 7: Is that your hand raised, Trustee Patrick?

[1:19:26] Voice 7: Yes, okay.

[1:19:28] Voice 9: My concerns are the caveats that need to go

[1:19:31] Voice 9: here. There

[1:19:33] Voice 9: was not even notification

[1:19:35] Voice 9: to First Nations, as far as

[1:19:37] Voice 9: I can see here, heard or saw, even

[1:19:39] Voice 9: though we had expectations of that.

[1:19:42] Voice 9: Community engagement

[1:19:43] Voice 9: is described in here as being

[1:19:45] Voice 9: meaningful engagement with

[1:19:47] Voice 9: presidents.

[1:19:48] Voice 9: I think

[1:19:50] Voice 9: this report needs a reality

[1:19:52] Voice 9: check and a description that's accurate and that would you know that it that it if it is a technical

[1:20:01] Voice 9: exercise then it should just say that it was a technical exercise not you know embellish what

[1:20:09] Voice 9: didn't occur and and I think it would be critical if you know this First Nations reads this they're

[1:20:21] Voice 9: going to you went and did this without even asking me so I think it needs to be clear that you know

[1:20:27] Voice 9: even little pictures there that this is just the pre-beginning of you know pieces of this could

[1:20:34] Voice 9: be gleaned and discussed and brought to you know further conversations during the OSP project or

[1:20:40] Voice 9: something so that it standing on its own it doesn't stand on its own in the shape it's in

[1:20:47] Voice 9: And that's my answer, is just be honest of what was done.

[1:20:54] Voice 9: And be honest of what wasn't done.

[1:20:56] Voice 9: I would be clear right there.

[1:20:58] Voice 9: And then there should either be a link to the next steps

[1:21:04] Voice 9: or next possible steps.

[1:21:06] Voice 9: Because reading this on its own, like I said,

[1:21:09] Voice 9: standing on its own, it is going to shake people up and upset

[1:21:12] Voice 9: them.

[1:21:14] Voice 9: I'd be upset if I just picked this up on the streets

[1:21:19] Voice 9: So it doesn't stand on its own without creating more heading for our process that we're still waiting to start. So either show itself, you know, how it was just some technical information. If that's how it's being perceived and useful, then say that it doesn't say that.

[1:21:41] Voice 9: So I think that's, that's the problem.

[1:21:50] Voice 9: A lot of problems, but that's a big one.

[1:21:53] Voice 7: I think that's useful.

[1:21:55] Voice 7: I think that's something that we've certainly

[1:21:57] Voice 7: learned through this process, that it's

[1:22:00] Voice 5: just a challenging

[1:22:02] Voice 5: thing to engage on.

[1:22:03] Voice 5: So much technical exercise.

[1:22:06] Voice 5: Frankly, a lot of basic maps.

[1:22:11] Voice 5: That's a, I know there's a lot of interest

[1:22:13] Voice 5: in the legacy of VBAT, given that we have a fun project.

[1:22:18] That's a challenge.

[1:22:25] If it doesn't stand on its own, how do we push to address that?

[1:22:33] Do you want to

[1:22:33] Voice 7: move forward from this process?

[1:22:35] Voice 7: Our communication with the community assessment debate,

[1:22:53] We can move on from this or we can try to bring

[1:23:01] Voice 7: it to a better place with the Remain

[1:23:03] Voice 7: Grant Fund.

[1:23:07] Voice 7: Kind of the two options here at this point.

[1:23:11] Voice 7: point. I'm not sure that additional engagement would be helpful at this time. I think that's

[1:23:17] Voice 7: really, it's time to get on to the OCP. Do you have any point on that, on policy development?

[1:23:33] Voice 9: I'm not suggesting that we fix the lack of engagement that occurred. What I'm suggesting

[1:23:39] Voice 9: is the report, the accuracy of the engagement that occurred. Because, you know, this, the way

[1:23:45] Voice 9: it's presented it sounds like we all agreed this is the best scenario possible and we did not

[1:23:51] Voice 9: because we weren't even asked to look at the scenario and we were given

[1:23:55] Voice 8: i think it was

[1:23:55] Voice 9: terrace or something as an example of what they do for their complete communities well they had

[1:24:00] Voice 9: scenarios all over the thing and they went they went out yellow stickied and they worked those

[1:24:04] Voice 9: scenarios to come up with the best scenario so nobody saw this scenario other than the

[1:24:10] Voice 9: two people that were handed this very interim draft that was a bit scary at the town hall or

[1:24:17] Voice 9: the town hall whatever it was the community information so i just want to make sure the

[1:24:22] Voice 9: report is accurate this is not a reflective scenario of the engagement of the community

[1:24:27] Voice 9: this is a reflective scenario of the consultant who looked at the maps so say that um and like

[1:24:34] Voice 9: said don't over embellish the engagement that occurred and be very crystal clear what didn't

[1:24:40] Voice 9: occur because didn't occur um and how it fits you know there should be at least a

[1:24:51] Voice 9: a piece that shows how it might might fit or could fit into the next steps of the ocp

[1:24:56] Voice 9: so that if it's found by itself you know the report's going to stick on a shelf somewhere

[1:25:00] Voice 9: and be read that it's not, you know, this is just confusing.

[1:25:07] Voice 9: So I think it needs to be put into that context

[1:25:10] Voice 9: or at least have a piece that says, you know, or to.

[1:25:14] So if I may, I would like to see

[1:25:17] Voice 7: if Mr. Cameron

[1:25:18] Voice 7: would be able to respond to that and identify

[1:25:22] Voice 7: if that's something that we can address

[1:25:24] Voice 7: before we move on from this, before we close this project.

[1:25:32] Voice 5: Mr. Cameron.

[1:25:34] Voice 13: sorry can you hear me yes

[1:25:37] Voice 7: yeah

[1:25:39] Voice 13: so i think a couple of things i mean i appreciate all the feedback

[1:25:42] Voice 13: you know and i think there's there's probably a few things to do to kind of develop a narrative

[1:25:48] Voice 13: around the reality of what we were brought aboard to kind of do which as you said is a very technical

[1:25:53] Voice 13: piece of work we can do a summary of some nature of that just to kind of spell that out and i think

[1:25:59] Voice 13: this this report was developed i think for a couple of different audiences i think primarily

[1:26:03] Voice 13: primarily the the funder if i'm not mistaken and so you know we can we can definitely follow up

[1:26:08] Voice 13: offline about that and i'll uh i'll have some i'll follow up with you uh chris as well about

[1:26:13] Voice 13: what to do next about that so anything

[1:26:20] Voice 7: further there so so i just um just looking at the

[1:26:28] Voice 7: recommendations here some form of the alternative i think is is more appropriate here um looking at

[1:26:39] Voice 7: the alternative i see that uh there's some suggestion that uh that is the ocp lub uh

[1:26:50] Voice 7: project unfolds that perhaps um

[1:26:53] Voice 22: some

[1:26:56] Voice 7: of the useful bits can be mined from this

[1:26:59] Voice 7: but um that's essentially where i'm at and i i take trustee patrick's point that um anyone

[1:27:10] Voice 7: when picking this up uh sort of out of the context of of what we know um it doesn't it it tends to

[1:27:21] Voice 7: suggest something that i don't think actually reflects the reality and that is problematic

[1:27:26] Voice 7: you know when we look at things like resolutions uh um uh often hear from staff you know it's good

[1:27:33] Voice 7: to have uh the

[1:27:35] Voice 3: information in the resolution so that someone looking at it a few years down the

[1:27:40] Voice 3: road but has the

[1:27:40] Voice 7: context and can understand so i think i'd sort of like to apply that thinking

[1:27:46] Voice 7: um to this report so that um yeah i i take that note it can't be a reflection of what we

[1:27:55] Voice 7: what we divide

[1:28:00] Voice 7: yeah well this is

[1:28:04] Voice 9: this was provided for the funder again that's the province we should be honest the

[1:28:10] Voice 9: report should be honest it should stand on its own and be an honest report and it is not engagement

[1:28:17] Voice 9: that it's implying really did not exist um

[1:28:24] Voice 7: so before we continue i noticed that i know that um

[1:28:28] Voice 7: we had noticed that uh mr cameron had uh to leave uh quite close to the time that it is now so

[1:28:36] Voice 7: um anything else uh today at this moment uh to do with mr cameron and not that we can uh let him go

[1:28:46] Voice 7: okay

[1:28:46] Voice 5: all

[1:28:51] Voice 7: right so uh with that then thank you mr cameron and uh understanding how other um

[1:28:57] Voice 7: responsibilities today so appreciate your coming today and uh let's move back into our discussion

[1:29:06] thank you well

[1:29:11] Voice 9: my questions would be i guess is the you

[1:29:13] Voice 22: know can

[1:29:15] Voice 9: the report be

[1:29:18] Voice 9: um changed to be reflective of what occurred and what the you know that the scenarios are

[1:29:26] Voice 9: are you know just needs to be very clear that this is a technical someone's someone's uh

[1:29:33] Voice 9: impression of a technical review of this and the tendency revised but

[1:29:39] Voice 7: my reading of the of the

[1:29:41] Voice 7: section of the alternative in the alternatives just suggests that changes to the report or

[1:29:47] Voice 7: putting it may lead to extra costs uh complications closing out the grant but it certainly doesn't i

[1:29:53] Voice 7: see no indication that it cannot be let's look back to staff for confirmation of that yeah

[1:30:02] Voice 7: this could be one way to put it uh one way to apply that we can go back it's just getting this

[1:30:10] thing over over the finish line so that's that's probably a fairly reasonable one let me check in

[1:30:15] with the grant uh provider and make sure that that's going to work carry this forward uh and

[1:30:23] ultimately we could probably

[1:30:24] Voice 7: like to look at the process from this uh mr bucking you have any um

[1:30:28] Voice 7: Any thoughts on what this might look like?

[1:30:32] Voice 2: Well, an amendment, it depends.

[1:30:35] Voice 2: It seemed the consultant was open to debriefing about amending the report, maybe toning down the engagement.

[1:30:41] Voice 2: So we can certainly dive into that conversation.

[1:30:43] Voice 2: That resolution may just speak to an amendment to the report to submit to UBCM at a further date.

[1:30:51] Voice 2: The alternative put in really actually leaned into refining these scenarios.

[1:30:56] Voice 2: scenarios if LTC is not happy with with the scenarios in their current state we could use

[1:31:00] Voice 2: the remaining funds which slightly exceed that fifteen thousand dollar Mark um not necessarily

[1:31:05] Voice 2: with the current consultant we could take that in-house or or put that call out for further

[1:31:10] Voice 2: refinement it depends on what LTC wants to see here I suppose if they're satisfied with this

[1:31:15] Voice 2: being a technical exercise we could move ahead and see if we can amend the report and submit to UBCM

[1:31:20] Voice 2: under the current timeline. Otherwise, if we're looking to refine, it could incur extra costs.

[1:31:26] Voice 2: It may require further grant extension.

[1:31:30] Voice 7: If you're really just looking to approve

[1:31:32] the description of what the engagement was and the outcome, what it was intended to do,

[1:31:41] like just to clarify the technical exercise that the engagement was

[1:31:45] Voice 7: somewhat on the board level,

[1:31:53] Voice 7: pretty straightforward i don't know a lot of points so we're letting you conclude this

[1:31:58] Voice 7: this contract so it's really uh you know if you'd like to just have us just go back and

[1:32:05] address those issues or the resolution that effect would be helpful if you go back to

[1:32:09] the consultant on that or uh you know

[1:32:12] Voice 7: mr buck who's a consultant on that to

[1:32:14] Voice 5: bring that back

[1:32:16] Voice 7: in fairly short order.

[1:32:18] Voice 7: If the dyes were to go deeper on this one,

[1:32:20] Voice 7: you know, on the whole thing,

[1:32:22] Voice 7: that would be

[1:32:23] Voice 7: probably a bigger report.

[1:32:26] Voice 7: Trustee Patrick?

[1:32:27] Voice 9: Yeah, it just needs to be reflective,

[1:32:29] Voice 9: you know, the introduction to this

[1:32:31] Voice 9: master integrated scenario that, you know,

[1:32:33] Voice 9: this has not been reviewed by the public.

[1:32:35] Voice 9: This is just it, you know,

[1:32:36] Voice 9: get rid of this flowery, you know,

[1:32:39] Voice 9: through this scenario,

[1:32:41] Voice 22: Salt

[1:32:41] Voice 9: Spring Island sets the foundation for the future

[1:32:43] Voice 9: that is vibrant, resilient, and sustainable.

[1:32:45] Voice 9: you know it's just the natural beauty strength in its community bones you know it's like it's

[1:32:50] Voice 9: a scenario that was offered for thought you know the scenario does not achieve that so it just

[1:32:56] Voice 9: needs to be toned as a technical report um and take out you know the thou shalt do's this is

[1:33:05] Voice 9: just this is what we came up with and it's uh you know going to spawn further conversations

[1:33:10] Voice 9: The scenario itself is not going to, you know, fix Salisbury, I wish it was that easy, but

[1:33:21] Voice 9: so I think it just has to be toned correctly and accurate and

[1:33:29] Voice 22: It

[1:33:30] Voice 9: is a hard edit.

[1:33:33] Voice 9: There's a lot throughout here and it makes reference to discussing with Islands Trust

[1:33:37] Voice 9: members.

[1:33:38] Voice 9: members. We were a member organization. Maybe there's a fundraising scheme there to sell

[1:33:45] Voice 9: memberships. But, you know, so it just needs to be cleaned up and toned and accurate of

[1:33:52] Voice 9: what it is.

[1:33:54] Voice 7: That's a good example, members. It's a really challenging term. We have a hard time describing

[1:33:58] Voice 7: people when it comes to public engagement. Quite often people can't say residents, citizens,

[1:34:02] because they don't have very defined terms in this country.

[1:34:07] Voice 7: So it's something that we struggle with a little bit.

[1:34:12] Voice 7: It's all remembered, but Mr. Buchan had his hand up.

[1:34:15] Voice 7: Oh, okay. Go ahead, Mr. Buchan.

[1:34:18] Voice 2: Yeah, I just happen to speak to what I'm hearing here.

[1:34:20] Voice 2: It seems that there's appetite through LTC to accept the report pending amendments

[1:34:26] Voice 2: reflecting the engagement, maybe change the language.

[1:34:30] Voice 2: so we we could draft a resolution uh different than the alternative presented we might need one

[1:34:35] Voice 2: or two minutes to put that together but it seems like you're you're ready to accept this once those

[1:34:39] Voice 2: changes are made just reflect it's a technical exercise i'd

[1:34:43] Voice 9: like to see the change i can't i

[1:34:45] Voice 9: cannot say i can accept this nor do i want to have my name anywhere associated with saying i'm

[1:34:50] Voice 9: accepting this thing understood

[1:34:51] Voice 7: so uh and rather than accept pending changes then it would be more

[1:34:58] Voice 7: direction to do the changes and then consider accepting those changes that's that's what i'm

[1:35:05] Voice 7: hearing

[1:35:05] Voice 9: correct because i don't want to indicate to the funder we've had any sort of sorts of

[1:35:09] Voice 9: success that's yeah this is a bit embarrassing right um how how to address i

[1:35:17] Voice 7: i have a question

[1:35:18] Voice 7: for staff and it relates to a part of what the um the recommended wording resolution for an

[1:35:25] Voice 7: alternative resolution is and that was about uh direct staff to explore for the growth model

[1:35:31] Voice 7: development options under the remaining grant funds and just could we have a just a short

[1:35:38] Voice 7: thought on what that might look like sure

[1:35:44] Voice 2: um so currently the scenario as presented is very high

[1:35:48] Voice 2: level it doesn't really have anything actionable it's not really a model so to speak uh so staff

[1:35:53] Voice 2: could speak with UBCM about eligible grant activities, potentially a grant extension.

[1:36:00] Voice 2: We may need to work with agencies. And it is worth noting there's the RFP out currently with

[1:36:05] Voice 2: the OCV LUB project. And there may be potential to allocate some of those grant funds to a future

[1:36:11] Voice 2: consultant if they're willing. But again, this requires conversation. There's nothing guaranteed

[1:36:16] Voice 2: at this point.

[1:36:18] Voice 7: Okay. So that would be more of an exploration and then a report back.

[1:36:21] Voice 7: back correct okay thank you because i wanted to get a little bit of clarity on that piece uh

[1:36:27] Voice 7: trustee patrick i

[1:36:28] Voice 9: wouldn't have any confidence in working further with you know i think yes there

[1:36:34] Voice 7: needs

[1:36:34] Voice 9: to be more work on scenarios no question um but i don't think trying to turn this into

[1:36:42] Voice 9: more of that work isn't going to get us closer um

[1:36:46] Voice 22: yeah because there's really

[1:36:50] Voice 9: i mean it's it's just

[1:36:54] Voice 9: yeah so

[1:36:55] Voice 7: so then i turned back to um mr buck in there um in terms of the the intent of of

[1:37:03] Voice 7: that wording there with that i sort of took that to mean in-house um work rather than

[1:37:11] Voice 7: like the uh explore further growth development or growth model development options uh under

[1:37:19] Voice 7: the remaining grant funds i i didn't take that as necessarily more work on the consultant's work but

[1:37:28] Voice 7: i i'm sort of under the assumption that might be even housework i i say that where we're at right

[1:37:33] Voice 7: now is um you know a heavy edit with their current contract um a contract and we wouldn't be able to

[1:37:44] Voice 7: go back exclusively okay so that was that would probably you know that in the report back you

[1:37:56] probably some recommendations you'd probably be looking to uh maybe look at uh you know maybe in

[1:38:01] our acute like our request for quotes bodies by those um to make people look around for that

[1:38:08] to do that i'll also say that not to say i would also

[1:38:18] Voice 7: say that we uh the ocp scope does talk about

[1:38:24] reviewing you know zoning and designation descriptions what that looks like so those are

[1:38:29] those are ways

[1:38:30] Voice 7: that we could get into you know engage the

[1:38:34] Voice 5: community on those topics we're starting

[1:38:36] Voice 5: have the conversation about more in-depth both technically and

[1:38:42] Voice 7: scenarios or a scenario uh

[1:38:47] okay

[1:38:53] Voice 7: thank you uh trustee harris thank

[1:39:03] Voice 17: you chair peterson can you hear me all right yes

[1:39:09] Voice 17: great um you know this is kind of what i was afraid of um at the onset of of this stuff and

[1:39:19] Voice 17: at the beginning of the term and i just feel that we could have done so much more and the staff time

[1:39:26] Voice 17: and community time and money and ltc time it's just we're over two years into the term and

[1:39:36] Voice 17: what are we doing um and to allude to what trustee patrick was mentioning

[1:39:41] Voice 17: so thoughtfully about the gentrification and people having to move away like this is a reality

[1:39:46] Voice 17: And the crisis isn't new. It's old. The workforce housing crisis, if anybody's not sure what I was alluding to when I said the word crisis, but people are being displaced. I was displaced.

[1:40:00] Voice 17: placed so you know i i agree with trustee patrick that i i don't think spending any more time

[1:40:09] Voice 17: or money on on this is if that is what i've correctly heard then i'm in complete agreement

[1:40:16] Voice 17: and i think we need to start taking a long hard look at what we can do

[1:40:22] Voice 17: quickly before the term is up um i'd just love to hear what trustee patrick or trustee or chair

[1:40:30] Voice 17: Chair Peterson has to say it on my comments, thanks.

[1:40:36] Voice 7: Yeah, thank you, Trustee Harris.

[1:40:38] Voice 7: And of course, the matter before us

[1:40:39] Voice 7: is the disposition of this report.

[1:40:42] Voice 7: And so I generally agree, I think it's clear

[1:40:52] that all three of us are disappointed

[1:40:55] in the outcome

[1:40:58] Voice 7: in terms of this report.

[1:41:02] Voice 7: As far as action today,

[1:41:07] Voice 7: Today, Mr. Buchan, I think I heard you say something about preparing a resolution that reflected some of the conversation here.

[1:41:19] Voice 2: Yeah, I haven't been pointing that out yet. I can work on something within the next two or three minutes to present.

[1:41:28] Voice 7: Okay. And while that is taking place, are there any further comments?

[1:41:34] Voice 7: I

[1:41:40] Voice 9: think we'll need to have a lot more conversation of what our, you know, what our expectations are with the kickoff of the OCP. And I think that's, I think that's where the connection, we had passed a motion saying we wanted to see a work plan and approve it before the consultant went off and did the work.

[1:42:01] Voice 9: And that never happened. And I think with the OCP, we do have an approved

[1:42:05] Voice 5: work

[1:42:06] Voice 9: plan, but I'd still, I think we need to check in very early in the process with the team and staff and have either a workshop or something before you go off and do the work.

[1:42:18] Voice 9: so because we don't have much time left in the term it is urgent and we don't want to be

[1:42:25] Voice 9: disappointed with the OCD land use bylaw project at all we can't afford to do that with you so

[1:42:32] Voice 9: um I think we need to have uh you know be more involved early on um for the consultant to send

[1:42:42] Voice 9: off so that we're all in alignment and our expectations are matching yeah

[1:42:51] Voice 7: Yeah, I would just echo that part about being as clear as we can in terms of the expectations of the LTC going into that project.

[1:43:03] Voice 7: And in particular, the public engagement and First Nations engagement, both of which are, I think, crucial to any form of success of a project.

[1:43:23] Voice 7: So echo those sentiments.

[1:43:30] Voice 7: yeah so uh trustee harris

[1:43:36] Voice 17: yeah you know i agree with what you just um said chair peterson and the

[1:43:41] Voice 17: um you know to me first nations and and i'm not you know this is no um this isn't uh um it's the

[1:43:52] Voice 17: word i'm looking for um criticism or anything of anybody but um you know i really feel that

[1:43:59] Voice 17: But public engagement and First Nations engagement are hand in hand, you know, and are one in the same and need to be.

[1:44:06] Voice 17: And that's, you know, hopefully we we get to that at some point, you know, whenever that may be.

[1:44:15] Voice 17: But I really. Yeah, I'm going to I'll leave it at that. Thank you.

[1:44:25] Voice 7: Yeah, thank you, Trustee Harris. And I don't know. It's probably not that easy for you to see.

[1:44:31] Voice 7: but certainly trustee Patrick and myself

[1:44:34] Voice 7: were nodding as you said that in agreement

[1:44:37] Voice 7: so really vital piece

[1:44:39] Voice 7: I think Mr. Buckins sent me a

[1:44:46] a resolution

[1:44:47] I'm probably just going to carry this out a little bit

[1:44:50] but I've got enough back

[1:44:51] to send it over

[1:44:52] Voice 5: to Trigger

[1:44:53] Voice 7: and

[1:44:54] Voice 7: okay yeah let's take

[1:44:58] Voice 7: five minutes

[1:45:00] Voice 7: okay let's let's recess for five minutes

[1:45:02] Voice 7: while

[1:45:03] Voice 7: Well, does there work on our behalf?

[1:45:06] Voice 7: Thank you very much.

[1:45:09] Voice 5: Come back at

[1:45:10] Voice 5: 20 after.

[1:45:18] Voice 5: It was

[1:45:19] Voice 7: warm right away.

[1:53:24] Voice 7: So we were recruiting from a short break.

[1:53:29] Voice 7: I'll turn to Trustee Patrick for a motion.

[1:53:32] Voice 7: help

[1:53:36] Voice 9: the trust committee direct staff to conduct a substantive edit to the Salt Spring Island

[1:53:43] Voice 9: Complete Communities Assessment final report and report back at a future meeting.

[1:53:49] Voice 9: So

[1:53:51] Voice 11: moved. I'll second the motion. And discussion.

[1:54:11] Voice 17: No problem. No problem. I get it. So is I'm just wondering where that's going to get us.

[1:54:22] Voice 17: And is that something that we'd like to

[1:54:27] Voice 17: hear? Trustee Patrick, maybe you just can explain

[1:54:30] Voice 17: Can you explain that a little bit to me, please?

[1:54:34] Voice 15: Patrick?

[1:54:35] Voice 9: Sure.

[1:54:36] Voice 9: All I want to make, you know, once the report is out there, it's out there.

[1:54:40] Voice 9: I want it to be, you know, to be honest of what it did.

[1:54:44] Voice 9: Right now you read the report and it doesn't reflect honesty.

[1:54:51] Voice 9: And the scenario is so conclusive.

[1:54:55] Voice 9: So it just needs to have the right reflective tone of what it did and what it means so that it stands on its own and doesn't, you know, embellish what it didn't do.

[1:55:12] Voice 17: That's a pretty strong language. So I'm just, that's a pretty strong language. So I'm just assuming that staff will take that into consideration when they're changing it.

[1:55:25] Voice 17: So, yeah, and I suppose when are we hoping to see the results of this motion?

[1:55:41] Voice 15: Chris Buckett?

[1:55:43] Voice 2: Yes, through the chair.

[1:55:44] Voice 2: Happy to speak to that.

[1:55:45] Voice 2: Right now, the grant has a deadline for activities for March 31st.

[1:55:49] Voice 2: So this would be by the next LTC meeting.

[1:55:51] Voice 2: meeting we will debrief the consultant essentially convey the messaging that's been brought forward

[1:55:56] Voice 2: in this meeting and deliver a amended report to reflect the technical nature and essentially how

[1:56:02] Voice 2: the the public engagement did not directly result in the scenarios put forward okay

[1:56:10] Voice 11: uh thank you for

[1:56:11] Voice 11: that that answer your question sufficiently trustee harris um

[1:56:18] Voice 17: wait you know i i suppose it it does

[1:56:20] Voice 17: does answer it to a degree.

[1:56:21] Voice 17: And is that, what does trustee Patrick

[1:56:24] Voice 17: think about that answer?

[1:56:27] Voice 9: Trustee Patrick.

[1:56:30] Voice 9: During the break, I had a sidebar conversation

[1:56:32] Voice 9: with the regional planning manager Hutton

[1:56:34] Voice 9: and I suggested that after this report

[1:56:36] Voice 9: has at least an edited version to be substantively correct

[1:56:40] Voice 9: as to what it did, that we could put a,

[1:56:43] Voice 9: staff could have a author something to attach

[1:56:48] Voice 9: to the front of the report

[1:56:49] Voice 9: so that it's in the solid PDF of exactly what it is,

[1:56:53] Voice 9: how it fits into the story,

[1:56:54] Voice 9: so that what next steps could look like

[1:56:58] Voice 9: or things of that nature,

[1:56:59] Voice 9: so that it doesn't just get out there by itself.

[1:57:02] Voice 9: It has a narrative attached to it.

[1:57:04] Voice 9: But that's something staff could do.

[1:57:09] Voice 17: Well, as much as I disagree with what I saw in the report

[1:57:14] Voice 17: and the spending of money on it in the first place.

[1:57:22] Voice 17: So I can get behind your motion

[1:57:24] Voice 17: and thank you for explaining it.

[1:57:28] Voice 7: All right.

[1:57:29] Voice 7: Anything further on the motion?

[1:57:34] Voice 7: Not seeing any, I will call the question.

[1:57:36] Voice 7: All those in favor?

[1:57:43] Voice 7: Carries unanimously.

[1:57:47] Voice 7: Okay.

[1:57:47] Voice 7: Well, thank you, everyone.

[1:57:49] Voice 7: I think given the timing

[1:57:52] Voice 7: I'd like to call a recess for lunch now and then when we return

[1:57:58] Voice 7: we will skip up to section 14 applications to help try and applicants time consideration

[1:58:10] Voice 7: there so that we can meet that then we'll circle back after applications we'll circle

[1:58:16] Voice 7: her back to the work program uh portion so um let's uh consider ourselves recessed until you

[2:29:46] Voice 5: Okay,

[2:29:55] Voice 7: we'll be resuming.

[2:30:00] Voice 7: our meeting here so we're going to jump ahead to the application section and after which we'll

[2:30:07] Voice 7: return to sections 11 but to start off beginning on page 147 we have a staff report from

[2:30:22] planner hanaf here and uh this is on the

[2:30:28] Voice 7: court road

[2:30:29] Voice 19: so i will turn

[2:30:30] Voice 7: it over to the planner thank

[2:30:31] Voice 19: Thank you. Thank you, Mr. Chair. The application seeks bylaw amendment on a 0.73 hectare or 1.8

[2:30:38] Voice 19: acres property at a 1.1 bit and core, currently zoned as commercial accommodation to variant A,

[2:30:45] Voice 19: to permit a multifamily use to support an 18-unit multifamily house development.

[2:30:52] Voice 19: That supports the bylaw amendment, provided that opposing agreement is registered on title,

[2:30:58] Voice 19: and recommend that LTC direct the staff to consult with relevant agencies for input and

[2:31:05] Voice 19: request applicants to prepare an affordable housing agreement.

[2:31:08] Voice 19: The property was previously a 28-room hotel before being acquired by the Leguimiento Hospital

[2:31:16] Voice 19: Foundation to provide housing for healthcare workers under a TUPE issued in 2022.

[2:31:22] Voice 19: It's now vacant and undergoing redevelopment.

[2:31:27] Voice 19: Staff reviewed the application against relevant policies, including the IPPS, LUB and OCP,

[2:31:39] Voice 19: and it appears to be consistent, subject to, again, a housing agreement being registered

[2:31:45] Voice 19: on title.

[2:31:46] Voice 19: We went through the different policies and all the regulations, and it's completely covered

[2:31:54] Voice 19: in the report previously submitted.

[2:31:56] Voice 19: So, if requested, I can go to the all policies and cover them again, but we decided just

[2:32:06] Voice 19: to go through those policies and skip them for now.

[2:32:16] Voice 19: The Bonobon-Wittgenkort road is within a mature, sensitive ecosystem situated within the DPA-6

[2:32:23] Voice 19: And it's not adjacent to an existing boundary as shown in Figure 3 in the report.

[2:32:31] Voice 19: Expanding the village boundary to include this report would complete the guidelines

[2:32:34] Voice 19: outlined in Section B.2.3.2.3 and is not supported by the policies.

[2:32:40] Voice 19: However, the rezoning proposal without the amendment in land use designation

[2:32:43] Voice 19: may still be considered for affordable housing if accompanied by a housing agreement

[2:32:47] Voice 19: to meet the objectives of the plan.

[2:32:52] Voice 19: Other than that, the subject property is within the Rural Labour Food Land Use Designation which aims to provide medium density residential use, where maximum density uploading is 1.1 hectare, which means 7 minutes for a 0.73 hectare property.

[2:33:11] Voice 19: Section B.2.4.2.2 of the Upshaw Community Plan also recognizes medium-density residential use within the RLM and advises against zoning changes, except for multiple-family affordable housing projects.

[2:33:30] Voice 19: As mentioned, the subject property intersects with two development permit areas, but exemptions are noted based on the development information provided.

[2:33:39] Voice 19: A formal referral of these applications to the advisory planning committee would provide

[2:33:48] Voice 19: an additional opportunity for community feedback and input on the proposed amendments.

[2:33:53] Voice 19: Also subject property contains a mature forest that is designated for ecosystem protection

[2:33:58] Voice 19: in the ITC's regional conservation plan.

[2:34:03] Voice 19: Section 7 of the

[2:34:05] Voice 19: Islands Trust Conservancy Board policy, policy number 331, stipulates

[2:34:10] Voice 19: that lands containing ecosystem types related to conservation in the IPC's regional conservation

[2:34:18] Voice 19: plan are subject to consultation.

[2:34:20] Voice 19: Therefore, staff recommends a formal referral of these applications to Islands Trust Conservancy

[2:34:26] Voice 19: Board.

[2:34:27] Voice 19: Staff has also provided a list of agencies to whom the application should be referred

[2:34:31] Voice 19: to.

[2:34:31] Voice 19: The property is currently served by a 40-millimeter, which is 1.5-inch, 1.5-inch connection to

[2:34:41] Voice 19: North South Spring Waterborne District.

[2:34:44] Voice 19: While the exact

[2:34:44] Voice 19: number of units that can be supported should be confirmed by the engineer,

[2:34:48] Voice 19: NSSWD operations have indicated that a larger connection may be required.

[2:34:53] Voice 19: According to a report from the AME Consultation Group dated January 2023, the mechanical and

[2:34:59] Voice 19: plumbing design of the UBC building called Energy Efficiency Requirement.

[2:35:03] Voice 19: Since upgrading

[2:35:04] Voice 19: the connection to 65mm is not feasible, the proposed design incorporates

[2:35:10] Voice 19: above-grade storage lines to ensure sufficient water capacity to meet the big demand of 154

[2:35:16] Voice 19: fixture units for the entire building.

[2:35:20] Voice 19: The AmbiChannel have also collaborated with registered on-site wastewater professionals

[2:35:25] Voice 19: to assess the adequacy of servicing capacity and develop plans for any required upgrades.

[2:35:32] Voice 19: Ultimately, they did consult with the IEA to ensure there is no unnecessary refinement.

[2:35:42] Voice 19: The South Spring Island values bylaw requires one accessible parking space per 10 units to for 18 units.

[2:35:49] Voice 19: The decrease in requirement for accessible parking for people with disabilities is being considered as an amendment to the R1 zoning, variant R1C.

[2:35:59] Voice 19: And this has been incorporated in draft bylaw 542.

[2:36:03] Voice 19: 2. Access to the property is suboptimal with the driver located near the intersection of

[2:36:12] Voice 19: Ft. Ganges Road and Bittencourt Road, less than 30 meters away from the intersection.

[2:36:17] Voice 19: The property features a U-shaped driveway, enabling drivers to exit further east onto

[2:36:21] Voice 19: Bittencourt Road. The proposed conversion from commercial accommodation to multi-family use

[2:36:27] Voice 19: would affect traffic patterns. Therefore, staff recommends referral to MOTI for further review

[2:36:32] Voice 19: review and comment. The

[2:36:36] Voice 19: R1C variant has the following specifications. The front lap line

[2:36:44] Voice 19: setback will be reduced from 7.5 meters to 5 meters. Requirements for office street loading

[2:36:51] Voice 19: spaces will be eliminated. The number of

[2:36:53] Voice 19: parking spaces designated for individuals with disabilities

[2:36:55] Voice 19: will be reduced to 1. The maximum

[2:36:57] Voice 19: number of permitted dueling will increase to 18. Bed

[2:37:01] Voice 19: and very fast operations, boarding houses, and automobile repair services will be provided.

[2:37:07] Voice 19: And following the publication of the notice, we received 26 responses,

[2:37:11] Voice 19: all of which expressed a strong and unanimous support for the application

[2:37:15] Voice 19: and call for actions to improve the zoning without any conditions.

[2:37:20] Voice 19: A staff recommendation is that the South Spring Island Local Trust Committee bylaw

[2:37:26] Voice 19: bylaw number 542 cited as South Spring Island land use bylaw number 355-1999 amendment number

[2:37:35] Voice 19: 1 2025 we read a first time and that the South Spring Island Local Trust Committee considered

[2:37:41] Voice 19: adoption of bylaw amendment number one subject to registration of a housing agreement on title

[2:37:49] Voice 19: and that the South Spring Island Local Trust Committee seek input from agencies organizations

[2:37:55] Voice 19: and First Nations as identified in the staff report, and that the South Spring Island Local

[2:38:01] Voice 19: Trust Committee requests the staff to refer and seek input from the South Spring Island

[2:38:05] Voice 19: Advisory Planning Commission, Island Trust Condemnancy Board, and Island Trust Accessibility

[2:38:11] Voice 19: Committee, and that the South Spring Island Local Trust Committee instructs the staff

[2:38:18] Voice 19: to initiate the cost recovery agreement process, and finally that the South Spring Island Local

[2:38:25] Voice 19: the Cultural Trust Committee has reviewed the Islands Trust Policy Statement that it is the only checklist provided in Attachment 2

[2:38:32] Voice 19: and determined that by now 542 cited as South Spring Islands and used by now No. 355-1999,

[2:38:42] Voice 19: Amendment No. 1-2025 is not contrary or at variance with the Islands Trust Policy Statement and Akshaya's commitment.

[2:38:51] Voice 19: The rationale for recommendation is that first the staff believes that the development would

[2:38:57] Voice 19: be consistent with the policies of the South Spring Island Official Community Plan and

[2:39:02] Voice 19: Island Trust Policy Statement provided that a housing agreement is registered on title

[2:39:08] Voice 19: and policies do not support the rezoning application unless the housing agreement is registered

[2:39:13] Voice 19: on title.

[2:39:14] Voice 19: a start-up being directed by South Spring Island Local Trust Committee to prioritize

[2:39:20] Voice 19: the rezoning application. Proposed development is generally consistent with the applicable

[2:39:27] Voice 19: development permit application development permit area guidelines. Local Trust Committee may consider

[2:39:34] Voice 19: the following alternatives to the staff recommendation and first alternative is to forego

[2:39:40] Voice 19: a housing agreement and expedite the application process which will be followed by three reading

[2:39:44] Voice 19: of the bylaw and the confirmation that the proposed bylaw is not contrary or at variance

[2:39:49] Voice 19: with the island trust policy statement after that the

[2:39:53] Voice 19: bylaw will be forwarded to the secretary of

[2:39:55] Voice 19: islands trust for approval by executive committee with a new checklist to be included in the package

[2:40:01] Voice 19: the second alternative would be to deny the application okay

[2:40:09] Voice 11: thank you and

[2:40:10] Voice 11: uh mr clark are you you're here uh you have the application yes i am thank you all right would

[2:40:17] Voice 11: Would you like to add anything, sir?

[2:40:18] Voice 11: I would indeed.

[2:40:21] First of all, thank you for allowing me to address the trustees here on this matter.

[2:40:26] My name is

[2:40:26] Voice 12: Julian Clark.

[2:40:28] Voice 12: I'm the chair of the Lady Midsome Hospital Foundation, which is a registered charity

[2:40:32] Voice 12: and an author of a product, which I think are important points to acknowledge.

[2:40:39] Voice 12: What we have here is a clear and present danger.

[2:40:45] Voice 12: That may seem like a dramatic statement, but the day that you have a heart attack and you

[2:40:50] Voice 12: You head to the hospital and hope that someone's there to take care of you, and they're not.

[2:40:54] Voice 12: Or the day that a paramedic is not there to pick you up from your home because we don't have paramedics on the silent anymore.

[2:41:03] Voice 12: Or the day that you've got to take your own sheets to the hospital because the housekeeping staff are not there to clean the sheets or clean the rooms.

[2:41:12] Voice 12: Or the day that the elder care, 28 people in our elder care facility at the hospital aren't being fed.

[2:41:20] Voice 12: and they're relying because we don't have housekeeping we don't have the food services staff

[2:41:25] Voice 12: available to do that well that day is not far off you heard earlier today from erin bryce

[2:41:35] Voice 12: lindstrom the site administrator and she told you how urgent a matter this is that housing

[2:41:40] Voice 12: is needed for health care workers or we won't have health care workers well it's not the first time

[2:41:46] Voice 12: she said that she was at the ask salt spring a couple of months ago and i'll quote while our

[2:41:53] Voice 12: er has not yet had to shut down due to staff shortages aaron told us that last summer required

[2:41:58] Voice 12: heroic position efforts and operational leadership to maintain services we are on the cusp of this

[2:42:05] Voice 12: shutting down and having outages predictably she says finding housing is the biggest deterrent

[2:42:12] Voice 12: to moving. I would also point out and thank you 26 responses you've received in favor of moving

[2:42:21] Voice 12: forward with this without condition that was since the staff report was published late Friday

[2:42:25] Voice 12: last week less than a week and you have 26 written requests to move forward with this so

[2:42:33] we are sitting on

[2:42:35] Voice 12: a clear and present danger and I would tell you that the foundation three years

[2:42:40] Voice 12: years ago in february of 2022 saw exactly what that present and clear danger was the foundation

[2:42:50] Voice 12: was investing in capital equipment for the hospital but the foundation realized that if

[2:42:56] Voice 12: there's nobody there to work at the hospital to work this equipment then it makes no sense

[2:43:02] Voice 12: purchasing equipment so the foundation took it upon themselves to go out and purchase and see

[2:43:09] Voice 12: Breeze Inn for a little more than three million dollars in March of 2022. Now they didn't do that

[2:43:16] Voice 12: blindly. At the time there was indication that we could make this into a residential, a multi-unit

[2:43:24] Voice 12: residential facility that would be affordable for workforce housing specific to the healthcare

[2:43:29] Voice 12: industry. Where did that indication come from? We have a temporary use permit that was very clear

[2:43:36] Voice 12: that this is going to be an 18 unit multi-unit family residential facility we have a development

[2:43:42] Voice 12: variance permit we have a building permit with the crd all of these documents made it very clear

[2:43:49] Voice 12: what we were going to be doing on the strength of that the foundation purchases this property

[2:43:54] Voice 12: goes out on the land spends all kinds of money on architectural design spends a lot of money

[2:43:59] Voice 12: on dealing with the vacant possession issue which by the way this building was used as a residence

[2:44:04] Voice 12: prior to the purchase by the foundation, by DC Housing.

[2:44:10] Voice 12: Our province was sheltering people in this facility

[2:44:15] Voice 12: for more than a 30-day period

[2:44:16] Voice 12: allowed by the municipal zoning.

[2:44:20] Voice 12: And we got the construction underway.

[2:44:23] Voice 12: At this point, our community and their generosity

[2:44:26] Voice 12: have invested $5 million into this project.

[2:44:32] Voice 12: But we've come to the end of the road

[2:44:33] Voice 12: and we require financing.

[2:44:36] Voice 12: And that financing, to get the complete financing,

[2:44:38] Voice 12: requires that this property be re-sown from commercial to residential.

[2:44:45] Voice 12: Although I appreciate the Planning staff's knowledge, professionalism, and desire to apply what they perceive the rules to be,

[2:44:54] Voice 12: their conclusion and recommendations are based on a narrow interpretation of the OCP.

[2:45:01] Voice 12: I'd like to review why the Foundation believes this narrow interpretation is not appropriate, is not workable,

[2:45:09] Voice 12: quite frankly why the foundation project is consistent with the current ocp so let me run

[2:45:18] Voice 12: through those three things not appropriate the staff report does not consider how this property

[2:45:27] Voice 12: is currently zoned it's currently zoned commercial for a 30-room hotel that means at any point in

[2:45:34] Voice 12: time we have 60 people or more sleeping there and they're going to be transitory in nature

[2:45:40] Voice 12: which quite frankly when you look at it is a whole lot tougher on the community and on the resources than having an 18-unit family residence.

[2:45:54] Voice 12: So we would submit that we're not increasing density here, nor are we creating a new development.

[2:46:00] Voice 12: We're not paving over paradise. We're taking an existing footprint of a building and renovating it to make it useful for workforce housing for the healthcare industry.

[2:46:12] Voice 12: Secondly, when this property was purchased three years ago, because of the vacant possession issue and all the problems we had with BC Housing, this was a very public project.

[2:46:23] Voice 12: It was in the driftwood week after week.

[2:46:27] Voice 12: Everybody knew and understood what it is we were going to do with this project.

[2:46:32] Voice 12: Not only that, Trustee Patrick, you pointed out yourself, there's a billboard that's been there for two and a half years that states exactly what we're going to be doing.

[2:46:42] Voice 12: And that is the busiest road, and not only the busiest, that was slowest, on the island.

[2:46:49] Voice 12: Everybody knows what we're going to do.

[2:46:52] Voice 12: So we would submit to you the consultation that's being proposed is not adding any value

[2:46:57] Voice 12: because there has not been one concern or complaint raised in the past three years.

[2:47:04] Voice 12: The consultation our planners are suggesting is simply going to add delays to a project that is urgently needed.

[2:47:14] Voice 12: why isn't this project work you've heard a lot say that they're all for it as long as we have

[2:47:24] Voice 12: a housing agreement an affordable housing agreement well let me tell you a little bit

[2:47:29] Voice 12: about this affordable housing agreement because it was put to us when we received a copy of that

[2:47:34] Voice 12: which by the way we may not revise you know quote what it says in there but revisions will not be

[2:47:41] Voice 12: accept. Significant revisions will not be accepted. That affordable housing agreement

[2:47:47] Voice 12: is not an affordable housing agreement. It's a social housing agreement. It defines the

[2:47:54] Voice 12: income level as 30% of the median income of the electoral area. Take a look at Stats Canada.

[2:48:03] Voice 12: 2020, the median income of an individual on

[2:48:07] Voice 12: Salt Spring Island in 2020 was $38,000. We're

[2:48:12] Voice 12: talking about health care workers that are working the kitchen housekeeping nurses technicians

[2:48:17] Voice 12: paramedics they make a lot of dollars and to be frank we can't rent these units out at thirty

[2:48:26] percent

[2:48:26] Voice 12: thirty eight thousand dollars and make this economically feasible it will kill the project

[2:48:34] Voice 12: not only that the housing agreement goes on to say that this has to be done under the residential

[2:48:40] Voice 12: Tenancy Act. This is workforce housing. The agreements that we're talking about with workforce

[2:48:47] Voice 12: housing to ensure that when somebody leaves the employee of the healthcare industry, there

[2:48:52] Voice 12: is an exemption from the RTA, and that exemption works as follows. We would actually sublet

[2:49:00] Voice 12: that space to Island Health, or sublet that space to Greenview, or sublet that space to

[2:49:06] Voice 12: the provider of the paramedic service. They would rent it at no risk, because we take

[2:49:11] Voice 12: take out all the risk. They would rent it to their employee with a provision that this

[2:49:15] Voice 12: is employment housing. That's not under the RTA, but our housing agreement requires that

[2:49:21] Voice 12: this be under the RTA. It doesn't work. The housing agreement requires that it cannot

[2:49:28] Voice 12: be sublet. It doesn't work. The housing agreement requires that the tenant that moves into that

[2:49:33] Voice 12: facility, that this is their primary residence. Well, guess what? We have healthcare workers

[2:49:38] Voice 12: that come to this island either three or four days a week, and they've got a home in

[2:49:42] Voice 12: which is their primary home, or they're coming for three or four months, or we're going to put locums in there.

[2:49:51] Voice 12: The housing agreement, as written, which is not revisable, does not work.

[2:50:01] Voice 12: Let me just move to the last topic. Rezoning, as far as the Foundation can see, is aligned with the OCP.

[2:50:10] Voice 12: I've got here ten different goals and objectives in the OCP that I think apply,

[2:50:16] Voice 12: But I'm not going to bore you all with ten of them. I'm going to go read a few of them.

[2:50:24] Voice 12: The OCP Section A451, Community Health and Safety.

[2:50:30] Voice 12: Your goal and objective in the Official Community Plan is to accommodate the community's need

[2:50:36] Voice 12: to be safe, secure, and healthy, physically, mentally, and spiritually.

[2:50:43] Voice 12: I think we can all agree, if there's no healthcare workers on this island to take care of us when we need them,

[2:50:49] Voice 12: That is not a healthy environment.

[2:50:53] Voice 12: Section B.2.2.1.1.

[2:50:55] Voice 12: Affordable rental and special needs housing.

[2:50:58] Voice 12: Your goal in the OCP is to provide opportunities

[2:51:01] Voice 12: for the creation of affordable rental and special needs housing.

[2:51:05] Voice 12: We have an opportunity to do that here.

[2:51:07] Voice 12: It just depends on the definition of affordable housing.

[2:51:10] Voice 12: The definition the planners have applied is based on their interpretation

[2:51:16] interpretation that it needs to be

[2:51:17] Voice 12: at 30%, you know, no more than 30% of the gross income

[2:51:21] Voice 12: and it needs to be in the following restricted manner. Those aren't things that are prescribed

[2:51:26] Voice 12: in the OCP. Those are things that are prescribed in the housing. But it is very clear that

[2:51:31] Voice 12: your goal under the OCP is to provide opportunities for the creation of affordable homes. Turning

[2:51:38] Voice 12: to B.2.2.2.18, multifamily wellness. Preference should be given to rezoning applications for

[2:51:48] Voice 12: for multiple unit affordable housing projects that, A, are based on housing needs of existing

[2:51:53] Voice 12: residents, B, would provide rental housing possibly through non-traditional means, and

[2:51:58] Voice 12: C, provide walking, transit, or cycling links to billing services.

[2:52:03] Voice 12: This housing is going to help some health care workers who are currently living in the

[2:52:07] Voice 12: harbor because they can't find housing.

[2:52:10] Voice 12: This is going to help health care workers that are living in vans or in less than suitable

[2:52:16] Voice 12: accommodations on our island.

[2:52:22] Voice 12: this is being provided in a non-traditional means this is not market based we're going to make sure

[2:52:28] Voice 12: that this is affordable housing we will commit to providing these rental units at no more than

[2:52:35] Voice 12: 30 percent of the gross income of the individual tenants that take these individual tenant or

[2:52:39] Voice 12: household income in the larger units and provide walking transit or cycling i mean this is so close

[2:52:50] Voice 12: the game not only that it's on the route for public transit and we'll work with the public

[2:52:57] Voice 12: transit to stop at victory and pick them up and take them to the hospital so we have less traffic

[2:53:02] Voice 12: running through through the village and the fourth one i want to bring up is b4312 health services

[2:53:13] Voice 12: land uses to provide appropriately zoned land in convenient locations for the community's health

[2:53:21] Voice 12: care facilities all right i know this isn't a health care facility that public's going to show

[2:53:26] Voice 12: up and get fixed up by a doctor or nurse tell you what if we don't house them when you show up at

[2:53:33] Voice 12: that health care facility there's not going to be anybody there so i think this could be considered

[2:53:39] Voice 12: as a health care facility if it is exclusively for health care workers accommodation and housing

[2:53:46] Voice 12: and there are many more sections of the ocp but the staff report on leading into hospital

[2:53:54] Voice 12: it's not appropriate, it's not workable, and it's not consistent with the OCP.

[2:54:01] Voice 12: The need for healthcare workers is urgent.

[2:54:04] Voice 12: The continued access to healthcare on Salt Spring Island depends on it.

[2:54:10] Voice 12: I urge you to approve the by-law revisions before you today,

[2:54:14] Voice 12: that appropriately rezones the Bittencourt property and

[2:54:18] Voice 12: urgently move it through the three necessary readings.

[2:54:21] Voice 12: and the Executive Committee approval is required

[2:54:24] Voice 12: so the financing for this project

[2:54:26] Voice 12: can be completed in early March

[2:54:28] Voice 12: and we can complete the construction

[2:54:30] Voice 12: with folks moving in

[2:54:32] Voice 12: in the fall of this year.

[2:54:34] Voice 12: Thank you.

[2:54:37] Voice 11: Thank you, sir.

[2:54:39] Voice 11: So, trustees, questions, comments?

[2:54:42] Voice 11: I see Trustee Harris,

[2:54:43] Voice 11: you have your hand up.

[2:54:44] Voice 11: Go ahead, sir.

[2:54:46] Voice 17: Thank you.

[2:54:49] Voice 17: Yeah, thanks for the great message there.

[2:54:55] Voice 17: um it's clear to me you know after you know i've been considering the ocp for a long time and

[2:55:03] Voice 17: it's clear that um that rezoning this property is in line with the ocp and more so and not to

[2:55:12] Voice 17: mention that we are in a crisis and have been a crisis situation for a very long time and at this

[2:55:19] Voice 17: point it's an emergency situation and to me it's more than appropriate for us to read um this um

[2:55:31] Voice 17: you know zoning change a first second and third time today and waive the public hearing and pass

[2:55:38] Voice 17: this and whatever proper language is needed for that i would love to hear that from staff and but

[2:55:44] Voice 17: i would also love to hear from you chair and trustee patrick on what i've just said thank you

[2:55:49] Voice 17: Thank you.

[2:55:51] Voice 7: Thank you, Trustee Harris.

[2:55:53] Voice 9: Trustee Patrick, comments, questions?

[2:55:56] Voice 9: Well, I thank the Hospital Foundation for taking this step.

[2:56:00] Voice 9: And I know they didn't take this step lightly.

[2:56:02] Voice 9: They're in the business of supporting the hospital.

[2:56:06] Voice 9: But on their own website, it says that the root cause to the deep staffing shortages

[2:56:14] Voice 9: is the lack of housing.

[2:56:16] Voice 9: so we all know that but um it is what it is um every one of us on the island has counted on the

[2:56:28] Voice 9: facilities this show i've been uh in and out of the hospital with my children for stitches and

[2:56:34] Voice 9: casts and everything else since 1995 and uh this summer my husband had a good accident on his

[2:56:42] Voice 9: bicycles so paramedics and ambulances you know and i was very grateful um that we have um what we

[2:56:51] Voice 9: have on the island and can't imagine it without it um i think when i i i turned to uh planning

[2:57:00] Voice 9: industry guidelines to say how do we interpret the ocp or prioritize the overall vision and goals

[2:57:08] Voice 9: of the community as outlined in the plan,

[2:57:11] Voice 9: carefully analyze land use designations and policies

[2:57:14] Voice 9: within the relevant sections.

[2:57:16] Voice 9: Consider the context of the surrounding areas,

[2:57:19] Voice 9: seek clarification on ambiguous aspects,

[2:57:22] Voice 9: strive to ensure development proposals

[2:57:25] Voice 9: align with the OCP's intent,

[2:57:27] Voice 9: while remaining flexible to adapt to changing circumstances.

[2:57:33] Voice 9: So I think the OCP over time has had good intent,

[2:57:40] Voice 9: tent, trying to focus on affordable

[2:57:42] Voice 9: housing. The conversation is always

[2:57:44] Voice 9: affordable, affordable, affordable.

[2:57:46] Voice 9: We haven't taken the time to really understand what

[2:57:48] Voice 9: that is and what kind of

[2:57:50] Voice 9: housing we need.

[2:57:52] Voice 9: And I think affordable

[2:57:54] Voice 9: healthcare housing, as

[2:57:56] Voice 9: referred to it as, is

[2:57:58] Voice 9: not defined in our OCP.

[2:58:00] Voice 9: Affordable housing,

[2:58:02] Voice 9: but not

[2:58:03] Voice 9: the fact that we've got foreclosures on this island

[2:58:06] Voice 9: that earn salaries, live here,

[2:58:08] Voice 9: but still can't afford to buy

[2:58:11] Voice 9: housing find a place to live so our own definitions put us into a corner that i do not

[2:58:20] Voice 9: believe were intended i think the intent was that we have a healthy that's clear we have we have

[2:58:25] Voice 9: policies and objectives that say that we want all incomes all diversity all and we have wonderful

[2:58:32] Voice 9: policies and objectives that say that but we narrowed ourselves down just too narrow

[2:58:37] Voice 9: on what

[2:58:41] Voice 9: the OCP, or for the affordable housing. As I walk my way through the OCP as well, one

[2:58:54] Voice 9: of the items that we have there, we always have up front, is the cautionary principle,

[2:59:05] Voice 9: that if we don't proceed with haste, I believe you absolutely were in trouble. The project

[2:59:15] Voice 9: If we risk this project, we face real issues, real harm, real harm to the community.

[2:59:30] Voice 9: So cautionary principle says I'm supposed to take anticipatory action to prevent harm.

[2:59:42] Voice 9: You listed a few of the objectives in your presentation.

[2:59:47] Voice 9: There are lots of them.

[2:59:48] Voice 9: I always encourage people to read through the OCP.

[2:59:51] Voice 9: there's a lot of good stuff in there it's

[2:59:55] Voice 22: not the definition of poorly um

[2:59:57] Voice 9: and i think when you take

[2:59:59] Voice 9: into account

[3:00:00] Voice 9: neighborhood that's there. Not only is it our busiest street

[3:00:03] Voice 9: or slowest at the moment, but it's noisy. The neighborhood is

[3:00:07] Voice 9: used to it. That is what it is. This hotel has been there since

[3:00:10] Voice 9: 1983. I've heard

[3:00:12] Voice 22: all kinds of

[3:00:13] Voice 9: stories and people have been

[3:00:14] Voice 9: using it for residential purposes since 1983. People have

[3:00:18] Voice 9: found themselves in situations where they've had to move in

[3:00:22] Voice 9: there. Temporary work projects like the construction project we

[3:00:28] Voice 9: have right now in the hill people are living in the harbour house hotel so they can work there

[3:00:34] Voice 9: that's been happening at the sea grease since 1983 as well so it has had a residential history

[3:00:40] Voice 22: on

[3:00:41] Voice 9: and off since its beginning so i can't i think um the other aspect is we need to give you the

[3:00:57] Voice 9: flexibility to operate this and to learn how to operate it and to change as you learn from how

[3:01:04] Voice 9: you operate it um on the deeds and that can't be done in a housing agreement we have to give you

[3:01:15] Voice 9: some trust that you're going to work through this learn how to

[3:01:18] Voice 9: use this facility the way that it can

[3:01:21] Voice 9: it's not going to be sitting there with empty units i'm certain i looked at the uh

[3:01:25] Voice 9: our island health vacancies for salt spring today it's 31 31 positions cooks cleaners

[3:01:36] Voice 9: technicians and all kinds 31 positions open today so i think that changing this from a zone from a

[3:01:49] Voice 9: hotel for 30 rooms to a residential property of 18 brings it closer into conformance with what

[3:01:57] Voice 9: the neighborhood is and i um and i and i believe that it does meet our definition of affordable

[3:02:10] Voice 9: workforce housing we don't we don't have

[3:02:13] Voice 9: we need to do that we have work to do for the ocp to bring

[3:02:16] Voice 9: it into conformance with the community and meet our needs um and you need flexibility to operate

[3:02:23] Voice 9: it to the best account fully we're proceeding with the alternative motions to move with speed

[3:02:37] Voice 11: trustee patrick uh trustee harris you had something further i

[3:02:46] Voice 17: just wanted to add that this

[3:02:48] Voice 17: is really just a drop in the bucket as well as what was really needed on salt spring island and

[3:02:54] Voice 17: And so I do struggle with the fact that there's been this contention with it somehow being against the OCP.

[3:03:00] Voice 17: But anyway, yeah, again, I would I'd like to see us move this as fast as we possibly can.

[3:03:11] Voice 17: So whatever that whatever we have the right to do, I think we ought to do it.

[3:03:16] Voice 17: And I'm not sure what the language is for a motion like that, but I would love to hear it.

[3:03:21] Voice 17: Thank you.

[3:03:23] Voice 11: Thank you, Trustee Harris.

[3:03:25] Voice 11: see that um yeah the alternatives uh start on page 157 for your uh for your benefit there trustee

[3:03:32] Voice 11: harris

[3:03:33] Voice 7: i'll just add a few words um i want to thank mr clark um for for your presentation there

[3:03:41] Voice 7: to get us uh get us thinking about this um i

[3:03:48] Voice 11: think that the situation of course would be this

[3:03:52] Voice 11: would be a hugely different situation there was not a non-profit registered charity specifically

[3:04:01] Voice 11: to support the hospital on salt spring island i wouldn't be you know inclined to

[3:04:11] Voice 11: forego a housing agreement without some serious considerations uh but everything i've heard um

[3:04:18] Voice 11: uh i

[3:04:22] Voice 3: i understand this is very serious and it's time sensitive and um

[3:04:26] Voice 7: so for that reason i also

[3:04:28] Voice 7: support advancing the alternatives today um and uh i will uh look for any further discussion and

[3:04:39] Voice 7: or entertain a motion uh

[3:04:44] Voice 11: trustee harris go ahead sir

[3:04:46] Voice 17: now i i would love to be corrected um i don't

[3:04:51] Voice 17: see an alternative that has us do a first second third reading and a waving of public hearing

[3:04:57] Voice 17: um today is that or but maybe that is there i just can't find it

[3:05:01] Voice 11: we've already actually

[3:05:03] Voice 11: determined the public hearing issue at our previous meeting sir um but at the end of

[3:05:09] Voice 11: page 157 there's a bit of a preamble and then starting on page 158 there are a series of motions

[3:05:18] Voice 11: and that is what i was trying to direct your attention to um and so again i'll turn back

[3:05:26] Voice 11: trustees

[3:05:27] Voice 7: for any further discussion and or uh advancement of this yeah

[3:05:33] Voice 9: no i'm

[3:05:34] Voice 9: we can proceed through the readings we'll have to work a little bit on the

[3:05:39] Voice 9: checklist one to make sure we go through that carefully okay

[3:05:43] Voice 7: well and

[3:05:44] Voice 7: we what we could do i

[3:05:45] Voice 7: I would say procedurally, we could get up to number five

[3:05:49] Voice 7: and then pause and get that one that people are just

[3:05:51] Voice 7: Okay.

[3:05:54] Voice 11: So go ahead. Oh, trustee Harris, you had something

[3:05:57] Voice 11: further?

[3:05:59] Voice 17: I apologize if my hand is still up.

[3:06:02] Voice 3: No worries. Sure.

[3:06:08] Voice 9: I'll move that the Salt Spring Island local trust committee has

[3:06:12] Voice 9: renewed the island's trust. Oh, I almost missed it.

[3:06:16] Voice 9: so oh wait a minute okay so

[3:06:19] Voice 11: we have to do that

[3:06:19] Voice 9: wait a second um we

[3:06:24] Voice 11: start with two or do we want

[3:06:26] Voice 9: to go ahead and read the policy statement through and make sure we okay

[3:06:28] Voice 11: let's do that

[3:06:29] Voice 9: make sure we're

[3:06:30] Voice 9: uh don't have anything sneaking in there that shouldn't be there

[3:06:33] Voice 11: okay i agree so uh trustee

[3:06:35] Voice 11: harris we're gonna we're gonna consider the i do want to qualify

[3:06:38] Voice 5: i don't really have it

[3:06:40] Voice 5: We have provided this alternative with consideration to ensure that it follows the requirements

[3:06:51] of advancing this to the Executive Committee to ensure that it moves through.

[3:06:57] That's there for your reference.

[3:07:00] If you just want to explain that alternative a little bit further, I know that it's certainly

[3:07:04] Voice 7: made on North Potomac.

[3:07:09] Voice 7: and then my understanding in terms of the procedure please correct me if i'm wrong

[3:07:15] Voice 7: that once we've had our discussion we're looking at the motion um we could uh read the motion as

[3:07:26] Voice 7: directives assuming that there's not variants we can read it as the motion is directives a through

[3:07:35] Voice 7: Z and AA through MM. Is that correct procedurally?

[3:07:41] Voice 7: Or

[3:07:41] Voice 9: amend the version, that's fine.

[3:07:43] Voice 11: Or amend the version, okay. So let's then consider that we'll, let's go and look at

[3:07:50] Voice 11: that now and satisfy ourselves on that account.

[3:07:54] Voice 9: The first one has 442 on page 169. Does the X mean that it's not compliant? Is that the

[3:08:03] Voice 9: work can we just change that to a check what i'm referring to for the audience it says that

[3:08:11] Voice 9: they'll trust me i'm stressing the plants and the blood that ensure neither the density nor

[3:08:18] Voice 9: intensity of land use increases in areas with so no problem for water quality that should be a

[3:08:25] Voice 9: check that it's okay so

[3:08:27] Voice 5: this is the one that's frequently here correct so

[3:08:30] Voice 9: i would rather amend

[3:08:32] Voice 9: this version

[3:08:32] Voice 5: would be easier to do yeah what do you what do you know what to do and identify

[3:08:37] Voice 5: sections like that that you know there's some commenting um and you know consistent

[3:08:44] very consistent but or consistent and uh and otherwise mark uh

[3:08:50] Voice 5: whatever the collection of uh

[3:08:57] Voice 7: okay um so should we just go ahead and proceed with this one for commentary first i would just

[3:09:03] Voice 9: get i think we should probably track them and do it in one motion okay um so the next one they had

[3:09:10] Voice 9: was five two four which is uh potential growth rate and strategies for growth management and

[3:09:19] Voice 9: ensure that the land use is compatible with it so again because it's an existing hotel

[3:09:23] Voice 9: tell it's compatible. So five, five, two, four should be two

[3:09:31] Voice 9: system five to five. This is it within the density limits of the

[3:09:40] Voice 9: community plan by green that it's affordable. Workforce

[3:09:45] Voice 9: housing. It is consistent with the

[3:09:50] Voice 22: OCP five to five. Yes, that's

[3:09:59] Voice 5: all. That

[3:10:02] Voice 22: would be easier to amend that. And then

[3:10:07] Voice 5: consistent can we do that do an emotion to amend the trust policy statement

[3:10:23] Voice 9: checklist provided

[3:10:24] Voice 9: in the staff report blah

[3:10:26] Voice 22: blah by this am

[3:10:33] Voice 7: i seeing an affirmative um yes okay

[3:10:57] Voice 5: yes

[3:11:43] Voice 9: everything else was checked consistently well

[3:11:47] Voice 7: so we would be amending and then we would be reading

[3:11:52] Voice 7: the first under the alternatives right

[3:11:59] Voice 9: staff have already considered you're

[3:12:04] Voice 7: telling the motion

[3:12:05] Voice 7: and consider each of alternative one functions one through four you have a handful of motions

[3:12:18] Voice 7: that you wish to identify as consistent it's none that you wish to identify as consistent we are

[3:12:25] Voice 9: amending the checklist provided on the staff package if

[3:12:40] Voice 5: you yeah as long as you're referencing

[3:12:42] Voice 5: attachments the attachment number is reported at this date there's

[3:12:50] Voice 9: no attachment number on it it's

[3:12:52] Voice 9: just a checklist provided in the staff report

[3:12:55] Voice 7: i think this is the most complex of them mr

[3:12:57] Voice 7: Mr. Chair, do you want to call it a recess?

[3:13:00] Voice 7: Sure, I'm fine with that, let's do that.

[3:13:02] Voice 7: Let's get our procedures

[3:13:04] Voice 10: appropriate.

[3:13:06] Voice 10: So

[3:13:06] Voice 11: let's recess until 1250.

[3:13:14] Voice 11: Then Trustee Harris, just for your benefit,

[3:13:16] Voice 11: the staff is just going to have to make sure

[3:13:18] Voice 11: we're proceeding procedurally correctly.

[3:13:23] Voice 17: Thank you for that, Chair Peterson.

[3:13:24] Voice 17: Wait,

[3:14:31] Voice 22: oh sorry, where's another change?

[3:14:36] Voice 22: Final one.

[3:14:44] Voice 22: It could

[3:14:45] Voice 22: have been that I missed it.

[3:14:48] Voice 22: This is how do you change?

[3:14:57] Voice 5: There was another change.

[3:15:32] Voice 5: Oh,

[3:15:33] Voice 5: an additional one.

[3:15:37] Voice 5: Okay.

[3:18:50] Voice 11: So we're resuming the meeting.

[3:18:52] Voice 11: Thank you.

[3:18:58] Voice 7: We have a motion to prepare.

[3:19:01] Voice 7: please uh

[3:19:02] Voice 5: that the salt spring island local trust committee direct staff to amend the island stress

[3:19:06] Voice 5: policy statement directives only checklist provided

[3:19:10] Voice 22: in 5.2 of the staff report dated

[3:19:12] Voice 22: february 13 2025 as follows directives 4.4.2 5.2.4 and 5.2.5 are consistent with

[3:19:24] Voice 5: the policy statement

[3:19:27] Voice 5: and that

[3:19:28] Voice 8: the policy statement compliance

[3:19:29] Voice 8: section be amended to indicate that the application is

[3:19:33] Voice 8: in compliance

[3:19:37] Voice 6: i salute moved by trustee patrick take care to second trustee harris is seconding

[3:19:48] Voice 6: um discussion no

[3:19:53] Voice 7: discussion i'll call the question all those in favor and that motion carries thank

[3:20:02] Voice 7: you now

[3:20:03] Voice 9: we would read number one as amended right yeah

[3:20:06] Voice 7: so

[3:20:07] Voice 9: i move that the salt spring island local

[3:20:09] Voice 9: trust committee has reviewed the island's trust policy statement directive only checklist

[3:20:16] Voice 9: uh as amended as amended and determined that bylaw number 542 cited as salt spring island land use

[3:20:27] Voice 9: bylaw number 355 1999 amendment number one 2025 is not contrary to or at variance with the island

[3:20:36] Voice 9: stress policy statement and official community plan

[3:20:38] Voice 6: moved have a second second second second

[3:20:45] Voice 6: that thank you sir any discussion i

[3:20:48] Voice 9: think i provided ample discussion already i'm not

[3:20:52] Voice 6: seeing any discussion all those in favor and

[3:20:58] Voice 7: that carries thank you i'll

[3:21:01] Voice 9: move that the salt

[3:21:01] Voice 9: spring island local local trust committee bylaw number 542 cited as salt spring island land use

[3:21:08] Voice 9: bylaw number 355 1999 amendment number one 2025 be ready first time move

[3:21:17] Voice 11: seconded by trustee harris

[3:21:20] Voice 11: uh any further discussion not seeing any i'll call the question all those in favor and motion carries

[3:21:31] Voice 9: All right. I move that Salt Spring Island Local Trust Committee By-law number 542

[3:21:35] Voice 9: be cited as Salt Spring Island Land Use By-law number 355-1999,

[3:21:41] Voice 9: Amendment number 1-2025. Be ready. Second time.

[3:21:46] Voice 11: Moved. Seconded by Trustee Harris.

[3:21:49] Voice 11: Further discussion?

[3:21:52] Voice 7: All in question? All those in favor?

[3:21:54] Voice 7: And that carries.

[3:22:01] Voice 9: I move that the Salt Spring Island Local Trust Committee By-law number 542

[3:22:05] Voice 9: two cited assault spring island land use bylaw number 355 1999 amendment number one 2025 be

[3:22:12] Voice 9: ready third time moved

[3:22:14] Voice 6: seconded by trustee

[3:22:16] Voice 7: harris any further discussion i'll call the question

[3:22:22] Voice 7: all those in favor carries yes

[3:22:31] Voice 9: um so on motion number six i'd like to specifically add that it

[3:22:38] Voice 9: be forwarded to the secretary for approval at the february 26th executive committee meeting

[3:22:48] mr

[3:22:49] Voice 5: chair i suggest that that's not exciting we will regard

[3:22:52] Voice 7: the rfp is already in draft

[3:22:55] uh so we are working to that deadline however

[3:22:58] we really don't have an opportunity to control that

[3:23:05] Voice 7: beyond the local office so i can't really

[3:23:07] Voice 7: provide right they

[3:23:09] Voice 3: have you can't

[3:23:10] Voice 7: force the executive committee we can't force executive

[3:23:12] Voice 7: committee however i will

[3:23:14] Voice 7: certainly yeah i'll certainly advocate for that but

[3:23:20] Voice 9: why can't we put

[3:23:20] Voice 9: the state in here you

[3:23:25] Voice 7: can't i just can't i cannot provide you sure that that'll happen uh you

[3:23:28] certainly take the note of the priority and through our discussions with the applicant we

[3:23:32] understand that's important so

[3:23:36] Voice 7: that's why we started to work on the rp already

[3:23:38] Voice 7: and that'll be backfilled in the coming days.

[3:23:41] Voice 7: So we've started those conversations already

[3:23:43] Voice 7: which we're happy to find that we

[3:23:47] Voice 5: can't really

[3:23:51] Voice 5: proceed in the direction of.

[3:23:54] Voice 11: If

[3:23:55] Voice 17: I may, through the chair.

[3:23:57] Voice 11: Yes, sir.

[3:24:00] Voice 17: I would like to support the language

[3:24:03] Voice 17: that Trustee Patrick wants to put into the motion,

[3:24:06] Voice 17: whatever that may be.

[3:24:07] Voice 17: I do feel that it's important to that some date

[3:24:10] Voice 17: or whatever it is that she's alluding to be put in there.

[3:24:16] Voice 11: Thank you, sir. Noted.

[3:24:19] Voice 9: Is there any, I mean...

[3:24:20] Voice 7: There's no particular risk or hazard in adding that language, however.

[3:24:25] Voice 7: I mean, it just, we have your staff assurance

[3:24:28] Voice 7: that you'll do your best and then, of course,

[3:24:31] Voice 7: the awareness that you can't force EC to put it on their agenda

[3:24:34] Voice 7: if they don't choose to.

[3:24:36] Voice 7: So there's no particular, there's no risk of adding the language.

[3:24:41] Voice 9: So I'm going to say for approval at the February 26th

[3:24:46] Voice 9: executive committee meeting.

[3:24:48] Voice 9: Yep.

[3:24:48] Voice 9: All right.

[3:24:49] Voice 9: I move that the Salt Spring Island Local Trust Committee

[3:24:52] Voice 9: bylaw number 542 cited as Salt Spring Island land use

[3:24:56] Voice 9: bylaw number 355, 1999, amendment number 1, 2025,

[3:25:00] Voice 9: be forwarded to the secretary of the island's trust

[3:25:04] Voice 9: for approval at the February 26th

[3:25:09] Voice 9: executive committee meeting.

[3:25:11] Voice 22: Moved.

[3:25:12] Voice 7: the second trustee harris any further discussion not seeing any i'll call the question all those

[3:25:19] Voice 7: in favor and that carries as well so is there anything further on this application before we

[3:25:30] Voice 7: move along i'm seeing anything

[3:25:35] Voice 11: um thank you everyone that then would bring us to uh page

[3:25:45] Voice 7: 185

[3:25:46] Voice 7: and uh over to planner garuba this is

[3:25:53] Voice 11: the temporary permit parks and rec maintenance

[3:25:56] Voice 11: thank

[3:25:56] Voice 8: you very much mr chair

[3:26:02] Voice 8: presents application plc

[3:26:05] Voice 8: for a temporary use permit as 163

[3:26:11] Voice 8: the applicant has submitted an application to permit the subject property reduced as a temporary

[3:26:17] Voice 8: Park's maintenance facility, depending on the condition of the service, the maintenance

[3:26:21] Voice 8: facility operates as a connector room.

[3:26:24] Voice 8: The subject property is located within an R9 zone, and although public services are

[3:26:30] Voice 8: permitted use in this zone, the definition of public service in the land use bylaw does

[3:26:35] Voice 8: not include a park's maintenance facility, hence the reason why the applicant submitted

[3:26:40] Voice 8: a temporary use permit application.

[3:26:42] Voice 8: The staff have reviewed the application and determined that the application does not in

[3:26:47] Voice 8: any way compromise the future use of the lot, and also that the application complies with

[3:26:53] Voice 8: the objectives of the Temporary Use Permit Guidelines and therefore recommends that the

[3:26:58] Voice 8: South Spring Local Trust Committee approve issuance of a Temporary Use Permit for application

[3:27:07] Voice 8: PLTUP20240296 for a period of two years.

[3:27:09] Voice 8: Thank you.

[3:27:10] Voice 8: it well

[3:27:11] Voice 7: thank you uh mr obrington here here as the applicant yes good afternoon i'm daniel regents

[3:27:19] Voice 7: i'm actually speaking to two applications put forward by the salt spring island local community

[3:27:23] commission listed

[3:27:25] Voice 7: in your agenda as item 14.2 and 14.3 we believe that parks and recreation are

[3:27:32] Voice 7: purposeful tool used to address a variety of individual social ecological and economic issues

[3:27:39] Voice 7: By providing quality parks and recreation systems, we will work to achieve the following outcomes.

[3:27:45] Voice 20: Healthy active lifestyles for our community.

[3:27:48] Attract and retain family, skilled workers, and employees.

[3:27:53] Strengthen the relationships between family, friends, and the community.

[3:27:57] Increase partnerships and volunteerism.

[3:28:00] Strengthen and promote environmental stewardship.

[3:28:04] Diversify and strengthen our economy through community-based tourism.

[3:28:08] tourism and provide affordable yet viable parks and recreation services our maintenance staff

[3:28:14] require adequate facilities to

[3:28:16] Voice 7: maintain our existing parks recreation facilities

[3:28:19] Voice 7: okay so trustees any question comments trustee patrick the only

[3:28:30] Voice 9: question is the two years um

[3:28:32] Voice 9: Um, was notice sent out on this one, so that it would be for two years, or no?

[3:28:41] Voice 7: Just move it.

[3:28:43] Voice 7: The notice sent out for two years for two-year notice, right?

[3:28:47] Voice 7: Sure.

[3:28:52] Voice 9: So it only said two years, so we

[3:28:59] Voice 16: can't consider it 30 years.

[3:29:03] Voice 22: I don't have any questions.

[3:29:06] Voice 22: Thank you.

[3:29:07] Voice 22: Anything

[3:29:12] Voice 7: from you, Trustee Harris?

[3:29:14] Voice 7: No?

[3:29:15] Voice 7: All right.

[3:29:16] Voice 7: Well, then I will entertain a motion.

[3:29:18] Voice 9: I'll move that the Salt Spring Island Local Trust Committee approve issue in September

[3:29:22] Voice 9: temporary use permit pltup20240296 for a period of two years

[3:29:30] Voice 6: seconded by trustee harris

[3:29:32] Voice 6: further discussion i'll

[3:29:36] Voice 7: call the question all those in favor and the motion carries thank you

[3:29:42] Voice 7: then moving on to page two uh 207 and back to planet gorilla thank

[3:29:53] Voice 8: you very much mr chair

[3:29:54] Voice 8: This preliminary staff report is for a resigning application.

[3:30:02] Voice 8: PLRZ20240188 for subject properties located at 210 and 220 Kanaka Road. What properties?

[3:30:09] Voice 8: The one at 210 is zoned agriculture 2 and the one at 220 is zoned as essential 2. The applicant

[3:30:18] Voice 8: seeks an amendment to the land use bylaw to include an administrative definition of public

[3:30:23] Voice 8: works facility in the definition section of the land use bylaw and also to amend the current

[3:30:28] Voice 8: zoning of the subject properties to a new zone community facility free and permits public works

[3:30:34] Voice 8: facility as a principal use in the new zone staff reviewed the application against relevant policies

[3:30:41] Voice 8: including the island's trust policy statements the land is vital on the official community plan

[3:30:46] Voice 8: and the application appears to be consistent with all

[3:30:50] Voice 8: those relevant policies and that was

[3:30:52] Voice 8: tough recommends that the salt spring local trust committee requests have to proceed with processing

[3:30:57] Voice 8: in application PLRZ20240188, prepare draft filers and refer the application to applicable

[3:31:05] Voice 8: agencies. If staff recommendation is supported, staff will proceed with processing the

[3:31:09] Voice 8: application. The local trust committee have alternative resolutions and they may however

[3:31:16] Voice 8: choose to request additional information for the application or to hide the application. Thank you.

[3:31:22] Voice 8: thank

[3:31:24] Voice 11: you trustees or you've already spoken so uh any questions trustee patrick

[3:31:30] Voice 9: one question i

[3:31:31] Voice 9: think uh dan owington i gave me a tour of the property back before it snowed

[3:31:38] Voice 9: my only question to staff was if we do we need it'd be nice to at least allow accessory

[3:31:44] Voice 9: residential use in the future i think the crd might find itself needing to house its workers

[3:31:50] Voice 9: just like the hospital and at least having that option to allow accessory, you know, building that could be designed with an apartment on a second floor or something of that nature, whatever, at least contemplate it.

[3:32:05] Voice 7: Yeah, we got this query earlier in the week and we do have some draft resolution letters to add accessory residential, so we want to make sure there's two things.

[3:32:16] is the main thing being that we do have a proposed bylaw right now for accessory quality units so we

[3:32:23] didn't want to overlap with that that consideration this is accessory to that that definition speaks

[3:32:31] directly to the district so

[3:32:34] Voice 7: we're planning Aruba and spoken with the applicant and they've been

[3:32:38] Voice 7: agreed to some stuff did you want to just let let the LTC know what what you came up with in terms

[3:32:46] Voice 7: about a possible resolution there okay

[3:32:48] Voice 8: so um you're able to come up with a possible reservation

[3:32:52] Voice 8: that the salt spring local trust committee requests staff to include in the draft file

[3:32:58] Voice 8: provision for one dwelling unit products in the new community facility so accessories to the

[3:33:05] Voice 8: principal use sounds good does

[3:33:10] Voice 9: that make sense to crd yeah

[3:33:13] Voice 21: so it's not included accessory housing

[3:33:16] Voice 21: the inter-worker housing isn't included uh in the application but having an

[3:33:19] Voice 22: option to do that

[3:33:23] Voice 22: exactly that sounds good to me okay

[3:33:29] Voice 11: for me and

[3:33:30] Voice 11: trustee harris okay

[3:33:35] Voice 7: um make that motion first or

[3:33:39] Voice 7: make that motion first

[3:33:45] Voice 7: i can read it what did you read it okay

[3:33:48] Voice 22: uh that the salesman request that to include in the draft

[3:33:52] Voice 22: bylaw provisions for one dwelling unit per lot in the new community

[3:33:58] Voice 5: facility accessory to the

[3:34:01] Voice 5: principal i so move to

[3:34:05] Voice 11: uh your seconder trustee harris is seconding and

[3:34:11] Voice 7: discussion seeing any

[3:34:16] Voice 7: discussion i'll call the question all those in favor and that

[3:34:20] Voice 7: carries so

[3:34:23] Voice 9: we don't need to make

[3:34:23] Voice 9: any references to amendments or anything with the other motions that can be read as is um i move

[3:34:32] Voice 9: that the salt spain island local trust committee request staff proceed with processing application

[3:34:36] Voice 9: p l r z 2 0 2 4 0 1 8 8.

[3:34:43] Voice 11: well seconded by trustee harris any discussion i will call the question

[3:34:50] Voice 11: all those in favor motion

[3:34:52] Voice 7: carries i

[3:34:54] Voice 9: move that the salt spring island local trust committee

[3:34:56] Voice 9: requests staff to prepare a draft bylaw to amend salt spring island land use bylaw number 355 1999

[3:35:03] Voice 9: to include an administrative definition of public works just do we need to we don't need to amend

[3:35:10] Voice 9: this other motion we'll just proceed it this one can be read as it's okay okay so uh to include

[3:35:23] Voice 9: an administrative definition of public works facility in the salt spring island land use

[3:35:28] Voice 9: bylaw and to rezone lot one section two range three east north south spring island cowichan

[3:35:35] Voice 9: district plan 17 17 333 except parcel a uh thereof from agricultural one to community facility three

[3:35:49] Voice 6: moved seconded

[3:35:52] Voice 11: by trustee harris thank you and any further discussion i'll call the question

[3:35:57] Voice 11: all those in favor carries and

[3:36:02] Voice 9: that the salt spring island will trust me request after

[3:36:05] Voice 9: prayer graph bylaw from end salt spring island land use pilot number three five five to rezone

[3:36:13] Voice 9: uh parcel a of lot one section two range three east north salt spring island cowichan district

[3:36:20] Voice 9: plan 17333 from residential two to community facility three

[3:36:28] Voice 11: seconded by trustee harris

[3:36:32] Voice 11: discussion so many i'll call the question all those in favor and that carries and

[3:36:40] Voice 9: i know that

[3:36:40] Voice 9: the salt spring on the local trust committee request staff refer uh to and seek input from

[3:36:45] Voice 9: the advisory planning commission agricultural land commission first nations and other applicable

[3:36:51] Voice 9: agencies that an application has been received to amend salt spring pilot land use pilot number 355

[3:36:57] Voice 9: 1999.

[3:37:02] Voice 7: seconded by trustee harris discussion calls a question all those in favor

[3:37:10] Voice 7: and that carries as well mr chair yes sir i might suggest um not something i would

[3:37:18] think i think that it would be wise that as you're considering referring to first nations

[3:37:22] I have heard recently requests from first nations to simply give them 60Ks, but what

[3:37:29] our course of action lately has been is to simply serve more 30K referrals and then expect

[3:37:35] it typically to offer that for a 30K retention.

[3:37:40] So we anticipate a 60K referral.

[3:37:42] We well know from previous discussions, but it's something that I'd like to remedy in

[3:37:48] our policies in the future,

[3:37:50] Voice 5: but in the meantime,

[3:37:51] Voice 7: it would be helpful if the county

[3:37:53] Voice 5: would ask

[3:37:54] Voice 5: us just

[3:37:54] Voice 7: to say that these deferral would

[3:37:57] Voice 5: be for 60 days.

[3:37:59] Voice 7: Could we address that by a standing resolution?

[3:38:02] Voice 7: We certainly could, yeah.

[3:38:03] Voice 7: I'm just

[3:38:18] Voice 11: making a note here.

[3:38:20] Voice 11: We

[3:38:28] Voice 7: could do that.

[3:38:28] Voice 11: We

[3:38:31] Voice 7: could do that now or we could come back to it later as you're...

[3:38:35] Sure.

[3:38:36] Voice 7: Whatever you like.

[3:38:37] Voice 7: Okay, well, let's come to it later.

[3:38:43] Voice 7: Let's do that and then we'll continue with this.

[3:38:48] Voice 7: portion of the agenda so

[3:38:50] Voice 10: we're we're complete here um so next on page 225 then is um again

[3:39:02] Voice 10: for planet garupa for accepting acceptance of a section 219 covenant thank

[3:39:10] Voice 8: you mr chair

[3:39:12] Voice 8: this report presents a draft

[3:39:14] Voice 22: section 219 covenant

[3:39:15] Voice 8: for acceptance by the local first committee

[3:39:17] Voice 8: and to designate the chair to sign the covenant,

[3:39:21] Voice 8: allowing the subdivision conditions to be finalized.

[3:39:24] Voice 8: The subject property located at the Lot 28,

[3:39:26] Voice 8: Walbury Drive, was the subject of a subdivision application

[3:39:29] Voice 8: that was referred to the local trust committee

[3:39:31] Voice 8: with application number SS-SUB-2021-7,

[3:39:36] Voice 8: which creates two lots from the existing 2.06 hectare lots.

[3:39:40] Voice 8: The subject recommends that the covenant be accepted

[3:39:43] Voice 8: by the LTC as this will enable the subdivision to move forward.

[3:39:47] Voice 8: thank you okay

[3:39:50] Voice 6: thank you

[3:39:51] Voice 10: and then i believe the applicant is joining us online so if you have

[3:39:57] Voice 10: anything you'd like to add no

[3:40:00] Voice 18: i'm just here to listen or answer any questions thank you guys

[3:40:03] Voice 18: very much all

[3:40:05] Voice 11: right thank you so trustees questions comments i

[3:40:09] Voice 9: know this is pretty

[3:40:10] Voice 9: straightforward the only question i have is i thought we've been saying just any trustee

[3:40:15] Voice 9: and sign it to help out staff um help down the chair oh you've got them already ready to sign

[3:40:24] Voice 9: okay that makes it easier anything

[3:40:28] Voice 3: for you trustee garris today no

[3:40:33] Voice 15: okay proceed okay

[3:40:36] Voice 9: i moved at the south spring island local trust committee accept section uh the section uh 219

[3:40:41] Voice 9: covenant uh that is attachment one to this report for ss suv 2021.7

[3:40:52] Voice 7: Seconded by Trustee Harris. Any discussion? Seeing any,

[3:40:58] Voice 15: I'll call the question. All those in favor?

[3:41:01] Voice 7: And that carries.

[3:41:02] Voice 7: And

[3:41:03] Voice 9: I move that the Sultry County Local Trust Committee designate the Chair of the Local Trust Committee to sign the Covenant.

[3:41:10] Voice 7: Moved. Seconded by Trustee Harris. Any further discussion? I'll call the question. All those in favor? And that motion carries. Thank you.

[3:41:23] Voice 7: Thank you. So

[3:41:27] Voice 11: next on, next on page 265, is that right? Yes. Again, from Flanagan Ruba, another Section 219 comment

[3:41:49] Voice 7: on the report road, and over to you.

[3:41:51] Voice 8: Thank you very much, Mr. Chair. This report presents a draft Section 219 comment as far as acceptance by the People's Trust Committee and specifically the Chair's side of the comment.

[3:42:01] Voice 8: allowing the sub-division conditions to be finalized.

[3:42:05] Voice 8: The subject property located at 536 Q.1

[3:42:09] Voice 8: was the subject of a sub-division application

[3:42:11] Voice 8: that was deferred to LTC with application number SS-SUB-202-1.1

[3:42:17] Voice 8: to create port logs from the existing 29.8 hectare lot.

[3:42:21] Voice 8: Staff Deco recommends that the covenant be accepted by the LTC

[3:42:25] Voice 8: as this will enable the sub-division to move forward.

[3:42:28] Voice 8: Thank you.

[3:42:31] Voice 22: Okay.

[3:42:35] Voice 10: i'm not certain whether hey no i don't see anyone online um all

[3:42:45] Voice 11: right so any questions or comments

[3:42:47] Voice 11: trustees are

[3:42:49] Voice 9: the documents okay no i don't have that i'll move that the salesman local trust

[3:42:54] Voice 9: committee accepts section 219 covenants uh that is attachment one to this report for ss suv 2021.1

[3:43:05] Voice 22: moved and

[3:43:17] Voice 6: assumed up there we go seconded the a technology thank you sir uh any discussion

[3:43:25] Voice 6: in

[3:43:25] Voice 7: any i will call the question all those in favor and that

[3:43:30] Voice 9: carries and i'm going to

[3:43:32] Voice 9: salt spring on local trust committee designate the chair of the local trust committee to science

[3:43:37] Voice 9: moved

[3:43:38] Voice 11: seconding their trustee harris yes and any further discussion i'll

[3:43:48] Voice 7: call the question all those

[3:43:49] Voice 7: in favor and that carries as well thank you very much and

[3:43:56] Voice 11: that brings us to page

[3:43:59] Voice 10: 317

[3:44:01] Voice 10: and is this common brothers with you mr pingel yeah

[3:44:09] Voice 7: direction

[3:44:10] Voice 7: I'm just going to send everyone to the same.

[3:44:12] I would circulate, please, the requirement of the referral process for all LTC bylaws to be used for the process because it's an internal referral.

[3:44:28] The expectation is that the trustee would contact the staff if they had questions regarding it.

[3:44:35] The staff for that LTC, because it's all internal, we're looking for your indication through the checklist

[3:44:48] you know the checklist so that i can forward it uh the ltc that

[3:44:52] Voice 20: sent it to us um i can't

[3:44:58] Voice 20: there's no guidance as to whether our interests are uninfected or not it's not something that

[3:45:03] Voice 20: the policy allows our ltc to provide that guidance

[3:45:08] Voice 20: understood thank

[3:45:13] Voice 7: you sir um so let me just get further commentary generally these tend to be

[3:45:21] Voice 7: responded to with uh interests that affected uh for the most part i've yet to see any others but

[3:45:27] Voice 7: i suppose it's possible trustee patrick oh

[3:45:30] Voice 9: we have just really pissed off trust me um i certainly

[3:45:34] Voice 9: think i should if you have a comment to say but in this case um

[3:45:36] Voice 9: i know this one very well it was

[3:45:38] Voice 9: actually work that was started back when i was chair of point vendor update they have an existing

[3:45:43] Voice 9: development permit area that had the maps that was updating the maps to make sure that they were

[3:45:47] Voice 9: active nests and all of that so good project and i agree our interests are unaffected all

[3:45:55] Voice 7: right and then so i did move and second

[3:45:57] Voice 7: that move yeah the trust committee

[3:46:10] Voice 22: advise the north pender island local trust committee that its interests are unaffected

[3:46:16] Voice 22: moved

[3:46:19] Voice 16: and

[3:46:26] Voice 7: seconded by trustee harris any discussion

[3:46:30] Voice 7: Now I'm going to call the question. All those in favor?

[3:46:33] Voice 7: And that carries.

[3:46:36] Voice 7: All right, then.

[3:46:38] Voice 7: That concludes the application and referral section.

[3:46:41] Voice 7: And I believe that I said we were going to loop back to the work program update after that.

[3:46:48] Voice 7: So, on page 135, and over to the planning manager, Chris Hunt.

[3:47:01] Voice 7: Sure. So staff will recall or help see what we recall as well. Back in December, we had the work program update. That was kind of the kickstart to this work program.

[3:47:17] Get things cleaned up and make sure that we were tracking and that our priorities were staying as great in terms of staffing and LTC expectations.

[3:47:28] So, in that report, I provided a schedule and how our SSI LPC is intended, and it's

[3:47:41] aligned with our financial planning calendar or budget process.

[3:47:46] So, and it's that table basically indicates that in the 2502, which is what we're in right

[3:47:52] now um for the the 2024 fiscal 204.5 projects um we did provide a little bit of an update on

[3:48:00] spending forecasts for year end so um forecasting just ended um internally uh you'll see lots of

[3:48:08] conversations about this in a couple weeks in another body trust council um but this is a good

[3:48:14] to reflect on our own spending around the projects that ties into also the

[3:48:22] Voice 7: coming fiscal

[3:48:23] Voice 7: year, starting April 1st, going into business case updates, as well as actually, believe

[3:48:31] it or not, starting to think about fiscal year 2026, 2027, where we'll be reviewing

[3:48:36] into the project list and starting to think about what new project charters for

[3:48:43] for business cases we'd like to start preparing so that we could be on time

[3:48:49] Voice 7: business case consideration leaving this too long often leads to us sort of

[3:48:55] Voice 7: dashing into the fall if the deadline does come quite early in the fall with our

[3:49:00] Voice 7: no August LTC. We can sometimes do that special meeting to get ahead of it. We can skip the

[3:49:07] post-2025 meeting and take care of that in July. But that's what we're doing this for.

[3:49:16] So I did do a bit of nothing on our workload. It has shifted a bit. One thing I've noticed

[3:49:22] Voice 7: is that all three offices are doing better right

[3:49:24] Voice 5: now. So we're

[3:49:26] Voice 7: not in our comparative

[3:49:28] Voice 7: an application load with with available staff is not as bad compared to you know the south office

[3:49:36] particularly has about 25.3 for an available employee planner 27 still very high most planners

[3:49:47] Voice 7: the ideal load for a final one to the final two is about all the applications

[3:49:56] Voice 5: In terms of funded applications, we still have a few of the outsides

[3:50:00] Voice 7: of that, but that's

[3:50:02] Voice 7: there for your application there.

[3:50:05] In addition, staff continues to do some of the short-term duties, including the coordination

[3:50:12] of the relationship building with the Community Commission, which we've talked

[3:50:16] Voice 7: a lot about

[3:50:17] Voice 7: the benefits of today, developing relationships with 13 First Nations with territorial and

[3:50:21] Voice 7: treaty interest in land water surrounding the working trust area uh transition to the cdu portal

[3:50:29] Voice 7: uh this has been um yeah i mean i think it's it's worth noting that that hasn't our level

[3:50:37] Voice 7: of inquiry has changed which is a very awesome exposure uh which we're also actually another

[3:50:44] shadow project the ongoing relocation project

[3:50:49] um it's uh technically led by my leadership it's mostly by staff which we're uh going to be a part

[3:51:00] of and then just the work that we're doing with um you know in addition to the lcc we are really

[3:51:10] trying to develop a relationship and working at uh planning with um on that so with that

[3:51:22] that in consideration. Hopefully have a few conversations. So our active projects list

[3:51:33] primarily is OCP LUD, but we do have a handful of other projects we're creating. One of the

[3:51:41] things that we do want to do is close the guarantees. So village planning project, that

[3:51:48] project was sort of morphed into both budgetarily and the OCP

[3:51:57] Voice 7: LUD project. So the active project

[3:52:08] So that is that will be showing up the active project list by the 537 that's still on the on the active project list as a minor project, the meeting with Sam that I mentioned this morning, there was some discussion of that.

[3:52:26] We'll hopefully be seeing some of that, so it may take a little bit of time before we're ready for that,

[3:52:33] Voice 7: but that's pretty much where that by-law is at, so we're going to keep that one in the books.

[3:52:41] Voice 7: But the most notable around the OCP project is that we issued our RFP in February, so that's in January, I guess.

[3:52:54] Voice 7: closing that in a few few days but it takes about a week or so to review um applications and it's

[3:53:01] Voice 7: about three weeks to issue a contract so all that's to say that what we had anticipated in

[3:53:06] Voice 7: our original business case mission last fall uh which anticipated spending about thirty thousand

[3:53:12] Voice 7: dollars this year on the cplud project um we're not expecting any fill-in-the-blowers

[3:53:28] I provided a business case that revises that places that $30,000 spent this

[3:53:37] Voice 7: year in the

[3:53:38] Voice 7: following year.

[3:53:42] Voice 7: That's that.

[3:53:43] Voice 7: So there's a resolution there for your consideration of the report.

[3:53:49] Voice 5: When it comes to our future project list,

[3:53:57] so I noted in December that this project list is actually pretty appropriately

[3:54:03] structured. It's well done comparatively and looking at other LTCs and policies.

[3:54:09] We don't really have clarity of what

[3:54:13] Voice 7: the level of priority is in this list.

[3:54:15] Voice 7: And we don't have a lot of clarity about whether or not there is a continued desire to undertake these projects.

[3:54:25] Voice 7: So I listed those to you on page 138 of the report here with a staff recommendation

[3:54:45] Some of them I think are actually for promotion, so these are the ones that remain following

[3:54:51] a bit of a callback in December.

[3:54:54] We recommend it for things like

[3:54:56] Voice 7: development of a recent strategy, which I think is just

[3:54:59] Voice 7: while important, we have some other policy

[3:55:01] Voice 5: priorities right now.

[3:55:05] Voice 5: The future project list is divided into OCP

[3:55:10] Voice 7: amendments, LADD amendments, administrative and bylaws.

[3:55:18] But with regards to OCP amendments, we just indicated that there should be a notice that items out of scope of the current OCP LADD update project will be placed on this list.

[3:55:29] So, suggestions for things that LDC wants to do during the life of the OCQ-LEV project,

[3:55:38] but that don't fit within what the intent of that project is, would be well to be shifted

[3:55:44] towards this future project list.

[3:55:47] In addition, there's

[3:55:51] Voice 7: a similar note related to the land by-law.

[3:55:55] Voice 7: of it. We suggested this as the marine environment protection item that was put on there in June 2016,

[3:56:08] but that be revised as a revision in there. Suggested that we research and report on steps

[3:56:17] to improve acquisition of public water access through available policy tools. I'm not too sure

[3:56:23] how public or do that when it's right now um but we're just you know this is just an example for

[3:56:29] us those key updates how do you guys want to prioritize this if

[3:56:33] Voice 7: you want to keep this table

[3:56:35] Voice 7: in place changes going forward like some

[3:56:43] Voice 5: stuff on the fuel aid here and that's about it so that's

[3:56:48] Voice 5: the business case properly well

[3:56:55] Voice 11: trustees questions comments trustee here patrick

[3:56:59] Voice 11: I

[3:57:01] Voice 9: really hate term I know we're stuck using it because we've been forced to policy but I'd almost

[3:57:10] Voice 9: like to give it another name but I don't know fantasy list or something it's not up to date

[3:57:18] Voice 9: it's just parking a lot of stuff um so as you talked about preparing for the budget next year

[3:57:24] Voice 9: I'm you know it is unfortunate that the you're not going to have a consultant starting until

[3:57:29] Voice 9: April 1st and I think we'll have to look at how we expedite that project as much as possible to be

[3:57:38] Voice 9: useful and in time for the budget I think we're going to have to have some early conversations

[3:57:49] Voice 9: what's real what's not real for what can proceed and move forward so there may be a moving target

[3:57:57] Voice 9: as to what would be a project for next year that doesn't even exist on the future project list

[3:58:01] Voice 9: this today. So I think we should have either a special meeting or a workshop or something once we have a little bit of information from the OCP project to make sure we're identifying the right stuff for the next next next year.

[3:58:19] Well, this is Yeah, this is 2627.

[3:58:27] Voice 9: So it would have been nice if our project was already under the way and the community

[3:58:31] Voice 9: would have had some input and they would have been seeing sort of what's what's not feasible

[3:58:36] Voice 8: in

[3:58:36] Voice 9: the next year or not and it's too soon.

[3:58:40] Voice 9: So it will be interesting to see.

[3:58:43] Voice 5: Well, but I think the timing of the OCPOA and what's

[3:58:48] Voice 7: our best case scenario, we are

[3:58:51] we are sort of in the legislative review or the review processes at the end of at the start of

[3:59:00] that fiscal in 26-27 that's likely to still monopolize we still have a public hearing

[3:59:05] which is a substantial take on the project like that so there's quite a

[3:59:10] Voice 5: bit of bandwidth taken up

[3:59:11] Voice 7: by that project continuously the question then becomes is there a better desire to do less

[3:59:20] So we shift focus towards, you know, among other things, you know, administrative tasks

[3:59:29] and, you know, delegating teams, improving our capacity to do work, to some extent improving

[3:59:42] our administrative processes.

[3:59:46] Those are the kinds of things that people work with in our procedures to help us operate

[3:59:53] more efficiently.

[3:59:53] That may be an opportunity in six, 27 years.

[4:00:00] on those like where

[4:00:01] Voice 5: it wouldn't necessarily require business cases uh if they give us the

[4:00:08] Voice 5: the flexibility to do so and just

[4:00:12] Voice 9: like the future project list is it's not relevant to

[4:00:16] Voice 9: anything that matters right now it's kind of a list is

[4:00:21] Voice 7: it possible that we could do a workshop

[4:00:23] Voice 7: and make the future projects with all of it or this is this is your last uh yes

[4:00:29] Voice 9: uh but i think

[4:00:31] Voice 9: we it's going to be interesting when we start to have the thought you know what can the ocp project

[4:00:39] Voice 9: really take on is what i you know even though the ocp land use bylaw project is it will be a

[4:00:47] Voice 9: grouping of projects essentially you know whether the short-term rentals might or might not be in

[4:00:54] Voice 9: the other but as we as we figure out what it has the capacity to take on and what bubbles up to the

[4:01:01] Voice 9: the top of what's going to be dealt with. Once we start to have a better idea of what

[4:01:06] Voice 9: that is, then there's going to be stuff that's going to fall off or not be able to be dealt

[4:01:11] with. So

[4:01:12] Voice 9: that's why I said it's going to move a little bit and be updated by the process

[4:01:17] Voice 9: of the OCP. We're going to learn things that we don't know right now. Yes, we could sit

[4:01:22] Voice 9: down and guess at it, but I think we'll be better informed soon, I hope. But that's how

[4:01:31] Voice 9: i see it because this is just a lot of stuff that's some relevant not relevant we're about to

[4:01:37] Voice 9: have a good update of community mood and thoughts that might um influence this list yeah

[4:01:46] Voice 7: so we do

[4:01:47] Voice 7: have as part of this with the lmd project for the first tasks is that that that overview and part

[4:01:53] Voice 7: of that looks like i not only put a big picture things happen in the ocp and lab and future

[4:02:00] future future actions but also immediate actions there so um

[4:02:06] Voice 7: if i think you wish to support all

[4:02:08] Voice 7: of this so we have the uh sort of the first first deliverable of the um of the ocpa project

[4:02:17] uh it would put it back into a timing crunch with uh

[4:02:21] Voice 5: it may put it back

[4:02:25] Voice 5: no i

[4:02:26] Voice 9: don't want to affect the button when do you need the budget my question is when does

[4:02:30] Voice 9: the budget question relevant when do we need to know you know when do you have to have a business

[4:02:35] Voice 9: case submitted what's the just

[4:02:38] Voice 5: story so when we get the business case really it's uh it's gonna

[4:02:43] be for financial planning committee uh which i think we missed most of it we haven't had to go

[4:02:58] review so i think we want to avoid that get it you know the process more appropriately

[4:03:03] like working back from that though like it's

[4:03:07] Voice 9: it's sort of a september approval so june we should be

[4:03:11] Voice 9: talking about so that's that's what i'm trying to back so in in june you should have

[4:03:15] Voice 7: some level

[4:03:16] Voice 9: of comfort for the draft of the business case in my view i think project charter and then start

[4:03:24] developing that and then start to flesh out in this case from there um it's a sort of project

[4:03:36] Voice 7: I don't think you're in a commitment yet, if you have an idea of what the project is and you can certainly do it next month, beyond that we are getting a little bit more pressure to sort of move the pace in a way that might challenge you,

[4:03:50] Voice 7: especially if you don't have a part of it.

[4:03:54] Voice 9: I just think it's just too soon, we don't have enough information yet.

[4:04:01] Voice 9: Yes.

[4:04:02] Voice 9: I don't want to hurt the OCP.

[4:04:04] Voice 9: keep our vision yes i want you to have more efficient processes i want it all

[4:04:08] Voice 7: when do you

[4:04:10] Voice 7: want it yeah all

[4:04:12] Voice 22: right um would

[4:04:14] Voice 7: it would it be constructive to ask us to bring back a like i

[4:04:17] Voice 7: think certainly you know we've brought attention to the future projects list now um it would be

[4:04:22] great to hear back from ldc maybe in the program or in march um and we could discuss it further

[4:04:29] Would

[4:04:30] Voice 7: that be a fair time to maybe do a conversation about it?

[4:04:36] Sure.

[4:04:38] All right.

[4:04:44] Voice 22: I do have a couple of questions.

[4:04:47] Voice 3: Go ahead.

[4:04:48] Voice 9: On page 142, under the water sustainability, it indicates that, I assume, William, in May

[4:05:01] Voice 9: of 2024 collected the data and was going to report on it the next four months which i might want to

[4:05:07] Voice 9: point out is nine months later um and i have not seen any such report page 142 under ongoing well

[4:05:19] Voice 9: well monitoring program so it says you synchronize the data to the target report out in the next four

[4:05:26] Voice 9: months from May. All

[4:05:50] Voice 5: right so we'll take

[4:05:51] Voice 7: that that you'll follow up yeah follow up and uh direction

[4:05:55] Voice 7: work right so if you wanted to go back to the workshop we might

[4:06:02] Voice 9: as well look at it in one March

[4:06:06] Voice 7: I mean I heard March April would it would you say March better I

[4:06:10] Voice 9: don't care it's whatever whenever

[4:06:11] Voice 9: we're ready April

[4:06:13] Voice 7: better we can I think we just have the general direction to do it and ideally

[4:06:19] Voice 7: it would come back in march but if it's you know okay other things going on at the very

[4:06:24] Voice 5: end i mean

[4:06:25] Voice 5: that's i was

[4:06:25] Voice 7: actually just thinking in terms of your workload priority sort of thing so yeah these

[4:06:30] Voice 7: i

[4:06:30] Voice 5: don't mind leaving it open if that's fine

[4:06:33] Voice 7: it's

[4:06:34] Voice 5: something that i hope um

[4:06:37] Voice 7: the messages that we see today

[4:06:39] Voice 7: you're catching we're bringing back more often just really to help us make sure that we're

[4:06:43] Voice 7: reflecting your priorities um it does require me to make

[4:06:48] Voice 5: this a priority but it does help to

[4:06:50] Voice 7: give

[4:06:50] Voice 5: clarity to staff it's uh yes so in that way it's kind of a catch-all just to patrick i i've

[4:06:59] Voice 9: never ever looked at the future projects list as anything to do with their priorities but the way

[4:07:05] Voice 9: that you know it's just been literally a parking lot of ideas every now and then you do a house

[4:07:13] Voice 9: when you go in there and say whose foolish idea was this 10 years ago

[4:07:18] Voice 9: to put this on this

[4:07:20] Voice 9: that's how it ends up being operated um and i think after when we you know get

[4:07:28] Voice 9: well into our ocp project we really will have some priorities established um

[4:07:35] Voice 9: that will make a lot more sense of being founded on something

[4:07:39] Voice 9: that's all in

[4:07:40] Voice 7: in the meantime okay

[4:07:42] Voice 7: I think one example, if you want to talk to this one, is that the short-term, there is a resolution in the fall of action about doing a report on how we're doing short-term rentals.

[4:07:57] Voice 7: We had a conversation with Jeremy back in December, about January, I guess, where that should go.

[4:08:08] And it's a collaborative effort, really, between how we regulate that.

[4:08:12] it means there's trust to some extent we have to have an idea of what our land use pictures

[4:08:20] really look like and we're in the middle of sort of developing that right now and

[4:08:27] that fits with the timeline of the security to pursue um to be able to stay with which to

[4:08:34] undertake some type of structure um

[4:08:37] Voice 5: in that way

[4:08:39] Voice 7: if short-term rentals are part of the ocp

[4:08:47] Voice 7: purpose of the review

[4:08:48] Voice 5: it

[4:08:50] Voice 7: would be as a result of identifying that stock and understanding how

[4:08:55] how the availability um that's that's fine but developing developing regulations at this point

[4:09:04] having that

[4:09:05] Voice 7: on the fuel is a bit muddled uh in terms of hardware um i don't know if we're in

[4:09:17] That may actually be an item. It is important to contemplate that at some

[4:09:22] Voice 7: point, but it

[4:09:23] Voice 7: may be a future project. That way, that's probably

[4:09:29] Voice 5: a good example of the

[4:09:31] Voice 7: kind of thing

[4:09:31] Voice 7: that

[4:09:32] Voice 5: we should be putting on the future project list rather than the plan.

[4:09:37] Voice 7: Yeah, why is that even a pie in the sky? Because certainly, as you say, if there's work done

[4:09:45] Voice 7: done by the other agencies specifically with like say business licensing then that would

[4:09:51] Voice 7: sort of prod us to get back to work on something like that just patrick like

[4:09:56] Voice 9: i again i would

[4:09:58] Voice 9: hope as this ocp project starts they're going to be all of this is going to be lined for

[4:10:06] Voice 9: opportunities and um and it will be sorted out as is it that project is it not all that's

[4:10:14] Voice 9: I don't

[4:10:16] Voice 22: want to guess that yet, but we've got to see how it's going

[4:10:19] Voice 5: to shake out in

[4:10:19] Voice 5: the future.

[4:10:22] Voice 8: And we've got to let that time happen.

[4:10:27] Voice 5: I guess it

[4:10:29] Voice 7: would be nice if our future

[4:10:39] Voice 5: project was with more of us.

[4:10:40] Voice 5: You know, right now, we have these, like, guiding rules.

[4:10:43] Voice 5: I agree. I think we all do.

[4:10:45] Voice 7: Yeah, yeah.

[4:10:46] Voice 5: We want things to be, like, that's, you know, still somewhat contemporary.

[4:10:52] Voice 9: I absolutely agree.

[4:10:54] Voice 5: But like I said, this is a project that's, like, you don't have to take it as what the last LTC did.

[4:11:01] You can, you can build it and make it your own if you want, whatever you want to do here.

[4:11:05] But any kind of, any frame of reference we could have and something that we could upfront and consistently report on the project

[4:11:12] might be a little bit better to might be a little bit easier

[4:11:16] in the community i

[4:11:20] Voice 9: hear you um we don't have the business case attached to it

[4:11:24] Voice 9: there is no business case no

[4:11:29] Voice 5: i i realize that now

[4:11:30] Voice 5: let's go i don't just look at that way

[4:11:32] Voice 5: in regards to

[4:11:39] Voice 9: the business case is there i mean i understand

[4:11:41] Voice 9: you're just here hey

[4:11:42] Voice 9: here no the project has slipped in time is there still enough money in particular on the first

[4:11:48] Voice 9: station's engagement anything that we've learned are we sufficiently resourced yep we have confidence

[4:11:56] that we have at this point uh without having to see what uh what

[4:12:01] Voice 5: our submissions will continue

[4:12:14] already requested so i'll be streaming all over you we had asked for an additional 45 000 uh carry

[4:12:22] over into uh in next year so

[4:12:25] Voice 7: that's open about the money that's already been essentially taxed

[4:12:29] Voice 7: uh we could get after the 45 000. that is not going to be the first issue there are other

[4:12:36] sources of funding for first nations and i think the level of challenge that we have is sort of

[4:12:43] uh bigger than you know you do right here in the conversation we have in person which are broader

[4:12:48] in scope um and so in that way we're kind of looking at other funds that are more focused

[4:12:55] on relationship building um and we've also you know working with the uh with

[4:13:02] Voice 7: the director of

[4:13:02] Voice 7: trust area services we've talked about this before uh salt spring is kind of first in line with

[4:13:08] Voice 22: community community

[4:13:08] Voice 7: funding comes up uh that there will consistently be opportunities uh and

[4:13:14] needs for that certainly pursue that approach

[4:13:18] Voice 7: uh so we have other funding approaches and it's just

[4:13:21] Voice 7: i think until we have um the

[4:13:25] Voice 5: thing we're really working on right now with that project

[4:13:28] Voice 5: is the development of a first nation strategy um that feedback may generate additional funding

[4:13:38] However, without that, it's really hard for us to presume who and how much is essentially,

[4:13:45] you know, without being too blunt about it, the question that we can answer before we

[4:13:50] put

[4:13:50] Voice 7: an idea of what our money needs are.

[4:13:56] Voice 7: Certainly.

[4:13:56] Voice 7: And then, you know, in respect to your comments about the project funding, there's funding

[4:14:04] Voice 7: funding and activities associated through

[4:14:06] Voice 7: trust area services

[4:14:07] Voice 7: and of course

[4:14:10] Voice 7: it's most

[4:14:12] Voice 7: it's largely theoretical

[4:14:14] Voice 7: to determine

[4:14:16] Voice 7: which

[4:14:18] Voice 7: like where's the line between

[4:14:20] Voice 7: trust area services

[4:14:21] Voice 7: activities in terms of

[4:14:24] Voice 7: First Nations relationship building and

[4:14:26] Voice 7: you know LTC

[4:14:28] Voice 7: so point taken

[4:14:32] Voice 7: it's not like there's really super clear

[4:14:34] Voice 7: your delineation but i i do

[4:14:35] Voice 7: appreciate that um certainly very useful to have funds allocated

[4:14:41] Voice 7: with them in the pro the ltc projects i think yeah just so that there's certainty um that that we are

[4:14:48] Voice 7: sufficiently uh resourced at least financially to do that so i guess like i i had that conversation

[4:14:57] I have that conversation with that face recently and discussing our budget, which is $26,000

[4:15:06] for it.

[4:15:09] Voice 7: You know, the statement from that person is you've got to be a transactional budget, $6,000

[4:15:15] Voice 7: for two nations is a transactional budget.

[4:15:17] Voice 7: If you want to have a transformational conversation with First Nations, it's going to cost more

[4:15:23] Voice 7: than that.

[4:15:23] Voice 7: I don't have.

[4:15:27] Voice 7: confident to tell you that it's in order to get uh i think that's just something that conversation

[4:15:36] Voice 7: that's starting to happen in earnest hopefully the conversation with the funds will reveal that

[4:15:44] Voice 7: but it does put us on the unfortunate position of not being able to match the budget process uh

[4:15:51] Voice 7: the source of the funding or you know resource you need to go through this project or that's

[4:16:05] Voice 7: That's something that other LTCs have faced in participation in the

[4:16:08] Voice 7: project.

[4:16:16] Voice 22: It's order of magnitude.

[4:16:18] Voice 9: It is, yeah.

[4:16:19] Voice 9: And we need the province to

[4:16:21] Voice 9: come to the table.

[4:16:22] Voice 9: Yeah,

[4:16:22] Voice 7: we absolutely need the province to be the, yeah, for sure.

[4:16:31] Voice 7: In terms of the recommendations in the report, anything?

[4:16:37] Voice 9: Yeah, we don't need them.

[4:16:39] Voice 9: Number one, I want to say noting its consent for the various changes

[4:16:43] Voice 9: just indicated the body of the report yeah

[4:16:48] Voice 7: i think receiving the report kind of

[4:16:51] Voice 9: implies

[4:16:53] Voice 9: um

[4:17:03] Voice 9: so moved seconded

[4:17:14] Voice 11: by trustee harris uh any further discussion not

[4:17:20] Voice 6: seeing any i'll call

[4:17:21] Voice 6: the question all those in favor and that carries one

[4:17:26] Voice 9: move that sells me on a little dress committee

[4:17:28] Voice 9: for it it's top three priorities to the salt spring island land i don't think it's something

[4:17:35] Voice 9: from the salt spring island the trust committee active projects list

[4:17:38] Voice 9: presented in may february 13 2025 for the agenda to trust council

[4:17:43] Voice 11: moved second by trustee harris

[4:17:55] Voice 3: I've got moved and seconded so I'll call the question all those in favor and that carries

[4:18:03] Voice 3: go

[4:18:03] Voice 7: ahead sir so I would suggest you know there is no attachment one just that that you request

[4:18:13] staff to forward uh an update with this case uh for the ocplub that removes thirty thousand

[4:18:20] dollars from this fiscal uh into and add

[4:18:23] Voice 5: thirty thousand dollars to yes let's go

[4:18:38] Voice 5: uh revise and forward revise and forward yeah

[4:18:43] Voice 5: please do okay are you ready yes yes

[4:19:58] Voice 1: indeed uh

[4:19:59] Voice 22: that the salt spring island local trust committee

[4:20:01] Voice 22: request staff to revise the business case for the OCP LUB update project to remove $30,000

[4:20:10] Voice 22: from the 2024-2025 fiscal year and add $30,000 to the 2025-2026 fiscal year and forward the

[4:20:22] Voice 5: business case to trust council and financial planning i so moved

[4:20:29] Voice 7: moved and i will second

[4:20:33] Voice 7: that of trustee harris is seconding it and uh any discussion required not seeing any i'll call the

[4:20:44] Voice 7: question all those in favor and that carries i have a note here about uh uh circling back to

[4:20:57] a standing resolution okay

[4:20:59] Voice 5: that's good and we have a

[4:21:02] Voice 7: section on uh 17.1 as a standing policy

[4:21:06] Voice 7: standing resolution so i was going to bring up that that's what my intention was but thank you

[4:21:13] Voice 7: for reminding us of that though um still have a few items here i'm going to recommend that we

[4:21:29] Voice 7: deal with 16.2 and then maybe take a short break and then come back and include the rest of the

[4:21:34] Voice 7: items as our closed meeting is that acceptable all around okay

[4:21:40] Voice 11: so item 16.2 is uh resolution

[4:21:49] Voice 7: regarding our meeting with the the lcc the 28th

[4:21:59] Voice 5: um

[4:22:00] Voice 16: trusty

[4:22:05] Voice 5: patrick um

[4:22:06] Voice 9: i didn't choose to add i

[4:22:08] Voice 9: just thought we could discuss it in here as well i was going to ask if i could be either

[4:22:13] Voice 9: appointed liaison with the lcc on the development of the agendas because i'm here

[4:22:20] Voice 9: i meet with them and um it would be easier sure

[4:22:26] Voice 7: um and then i guess the oh my i guess my only

[4:22:29] Voice 7: request and if i'm certainly happy to support that it makes a lot of sense in terms of the

[4:22:34] Voice 7: the content um just and i would request you would in terms of scheduling that i'd be fully

[4:22:42] Voice 7: looped into that oh

[4:22:42] Voice 9: god yeah right

[4:22:43] Voice 7: so as long as that's understood well

[4:22:46] Voice 9: i think i have absolutely

[4:22:47] Voice 7: no problem with you doing the the content please i think

[4:22:50] Voice 9: it'd be nice to have a year's worth of

[4:22:53] Voice 9: meeting so that the schedule is already fixed we got to get away from the one one one start having

[4:22:59] Voice 9: a routine

[4:22:59] Voice 1: yeah

[4:23:01] Voice 7: and maybe i can um i'm happy to work with earl on trying to you know plan that

[4:23:10] Voice 7: out in advance in a way that makes if we can make it make sense i think the the my impression thus

[4:23:19] Voice 7: far is that the lcc is moving towards a clearer schedule but you know at this point thus far

[4:23:28] Voice 7: uh he and i've got in touch we've proposed dates he's gone back to the members and staff

[4:23:38] Voice 7: confirmed and then i've done the same on our end it's definitely been a little bit lumpy as far as

[4:23:44] Voice 7: the process goes but also i maybe want to understand a bit better um how far like what

[4:23:51] Voice 7: his level of confidence of projecting dates further into the future like so you know i mean

[4:23:59] Voice 7: of course it's always easier to cancel than it is to than it is to uh uh set a date a short notice

[4:24:07] Voice 7: but um maybe almost maybe i'll just endeavor to have a conversation with them about how we could

[4:24:13] Voice 7: how we can work together for to that long range planning ahead for scheduling i

[4:24:19] Voice 7: So I take it from this LPT to request that staff coordinate, that

[4:24:29] Voice 5: might move that forward.

[4:24:33] Voice 5: Okay.

[4:24:34] Voice 5: I think over CRD and health movement.

[4:24:41] Voice 7: Well, certainly.

[4:24:42] Voice 7: And I mean, that makes a lot of sense in terms of just the efficiency of back and forth in a whole bunch.

[4:24:48] Voice 7: if both staffs have identified dates that work on the staff and then all we have to do is rope

[4:24:55] Voice 7: in the electeds rather than the other way around so that doesn't make sense and you would want a

[4:25:01] Voice 7: resolution to that effect adam has been a special trip for yourself yeah yeah okay and that's that's

[4:25:11] Voice 7: not the end of the world i mean basically what i've been uh trying to do is do that

[4:25:17] Voice 7: on uh on thursdays or fridays because then that just gives me a bit more flexibility to make it

[4:25:26] Voice 7: their their timing tends to be um uh chair rook tends to uh propose you know early afternoon

[4:25:37] Voice 7: two o'clock ish uh times which are either thursday or friday are totally accessible for me um so i

[4:25:45] Voice 7: think the only consideration would be if there's consideration of earlier times then um just in

[4:25:51] Voice 7: terms of that efficiency cost efficiency for travel then fridays would be preferable if it

[4:25:59] Voice 7: wants to be in the morning because then i can travel thursday you know so just as far as

[4:26:05] Voice 7: scheduling just keep keeping that this is sort of it's in mind if you need if you want to have that

[4:26:10] Voice 7: but I can email you a reiteration of that

[4:26:13] Voice 7: or whatever it is for you to help that conversation off.

[4:26:16] Voice 7: I mean, thus far, Chair Rook and I

[4:26:19] Voice 7: have just bandied dates back and forth.

[4:26:22] Voice 7: But there's some, I just said some efficiency

[4:26:25] Voice 7: and reduction of my end or Rook's time

[4:26:29] Voice 7: if we have this, if the staff are proposing dates

[4:26:32] Voice 7: and then the elected can select from choices there.

[4:26:45] Voice 7: sure actually i

[4:26:46] Voice 7: think that'd be a great thing why don't we just put that on an agenda that

[4:26:53] Voice 7: mr henderson when i can block eyes

[4:26:55] Voice 7: the music plays

[4:27:04] Voice 7: okay all right then

[4:27:06] Voice 22: would you like to yeah yeah

[4:27:11] Voice 7: let's still upon the liaison because i think for

[4:27:13] Voice 7: topics that's a good idea and i think there is an actual choice here being on the ground fantastic

[4:27:25] Voice 5: trustee patrick to be the crd local community commission i

[4:27:33] Voice 7: so move and trustee harris is

[4:27:38] Voice 7: seconding um

[4:27:41] Voice 11: no discussion required so i'll call the question those in favor and that carries

[4:27:48] Voice 11: and

[4:27:50] Voice 3: then the recommended

[4:27:51] Voice 3: resolution here.

[4:27:52] Voice 9: I move that Salisbury Island Local Trust Committee

[4:27:54] Voice 9: request to schedule an in-person

[4:27:56] Voice 9: special meeting with the Capitol Regional

[4:27:58] Voice 9: District Local Community Commission at

[4:28:00] Voice 9: 2 p.m. on Friday, February 28,

[4:28:02] Voice 9: 2025 at Sims Quarter,

[4:28:04] Voice 9: 124 Rainbow Road,

[4:28:06] Voice 9: Salisbury 9.

[4:28:08] Voice 7: Moved. Seconded by Trustee Harris.

[4:28:12] Voice 7: Any discussion?

[4:28:15] Voice 7: I'll call the question.

[4:28:16] Voice 7: All those in favor?

[4:28:18] Voice 7: And that carries.

[4:28:22] Voice 7: okay let's take a bit of a recess and we'll come back and complete the rest of our business

[4:28:30] Voice 7: so let's come back at 10 after

[4:40:22] Voice 16: So is 16.1,

[4:40:24] Voice 7: Chris, is that, are you starting that off?

[4:40:31] Voice 7: That's where we're at, yeah.

[4:40:33] Voice 7: We've jumped to 16.2.

[4:40:45] Voice 6: Oh,

[4:40:45] Voice 10: I see we got to 15 on that.

[4:40:47] Voice 10: We're

[4:40:57] Voice 7: back from recess, and so we'll continue on with item 16.1,

[4:41:05] Voice 7: meeting proceeds to promote participation by trustees,

[4:41:07] Voice 7: and turn it over to Region Planning Manager Hunt.

[4:41:11] Voice 7: Sure.

[4:41:11] Voice 7: Sure. Well, this is really just following up on a discussion I did with the Resolution of Events to allow for one member to attend electronically on a part-time basis, and I would move to the discussion to that end with this agenda.

[4:41:37] So staff have provided a bit of an improved direction on how to address the matter of

[4:41:46] voting on this process.

[4:41:48] In consideration of the

[4:41:50] Voice 7: permanence, staff doesn't really see any policy reasons why

[4:41:54] Voice 7: that's not possible.

[4:41:56] Voice 7: However, LTC may wish to collectively discuss the realities of that, where our meetings

[4:42:03] Voice 7: meetings are scheduled in person and these two trustees must be physically in attendance

[4:42:09] Voice 7: in order for us to do that unless we provide a notice that will be held electronically like

[4:42:14] Voice 7: last uh last fall um so that's really the consideration this really comes down to the

[4:42:21] preference of trustees um to conduct this whether they wish to um to allow for a permanent

[4:42:30] electronic participation or, you know, if there's a need to kind of keep it flexible

[4:42:36] so that this can be managed ad hoc, that's kind of the choices that are available given

[4:42:45] the policy to accommodate this situation.

[4:42:53] Voice 7: All right.

[4:42:54] Voice 7: And just having a quick look at

[4:42:59] Voice 22: the...

[4:43:05] Voice 17: Can I ask what page you're looking at?

[4:43:09] Voice 6: well it's just a discussion at this point there's no there's nothing written

[4:43:13] Voice 7: uh sir but

[4:43:14] Voice 7: the relevant document uh of course would be the meeting procedures bylaw um just noted that their

[4:43:26] Voice 7: uh

[4:43:26] Voice 11: section 43 which stipulates

[4:43:30] Voice 7: that no more than one local trust committee member may participate

[4:43:34] Voice 7: speed by means of electronic uh when scheduled in person is also may be waived by unanimous

[4:43:44] Voice 7: resolution uh under section 45 um so just noting that um

[4:43:53] Voice 6: however i think one of the considerations

[4:43:58] Voice 6: is that in terms of the regularity if

[4:44:05] Voice 7: despite there being no policy to prohibit you know sort

[4:44:11] Voice 7: of ongoing participation electronic participation by a certain member it would potentially limit the

[4:44:19] Voice 7: other the ability of the other trustees to attend remotely if need arose um i can example right off

[4:44:28] Voice 7: off the bat the ferry doesn't run um so in that sense i sort of i mean agree that

[4:44:40] Voice 7: permitting ongoing electronic participation does potentially present difficulties for other

[4:44:49] Voice 7: members of the ltc um so i just opened the discussion i guess what

[4:45:00] Voice 17: can we do to facilitate

[4:45:01] Voice 17: facilitate that um i know you mentioned something under section 45 that allows more

[4:45:09] Voice 17: yeah

[4:45:11] Voice 6: so under under section 45 again it requires a unanimous most uh unanimous vote

[4:45:18] Voice 7: um i think in practical terms um that would have almost certainly have to happen

[4:45:29] Voice 7: by resolution without meeting um because

[4:45:34] Voice 3: you know if if if a motion if a situation

[4:45:39] Voice 7: arises where more

[4:45:41] Voice 7: than one of the trustees cannot attend an in-person meeting in person um then timing wise

[4:45:52] Voice 7: it's going to be it would be nearly impossible to make that happen during the actual meeting it

[4:45:58] Voice 7: would have to have to try into the meeting yeah in the case of uh two trustees were not able to

[4:46:05] Voice 7: attend

[4:46:05] Voice 5: um yeah it was an emergency like if something had happened for one that we had

[4:46:13] one trustee not attending regularly like if we had an emergency we would probably just send a

[4:46:19] staff person to the venue and have them advise people that no court but him and i'm having to

[4:46:23] be uh it's your

[4:46:24] Voice 5: cancellation yeah again that's really the best we could do with that situation

[4:46:30] Again, if we know in advance,

[4:46:32] Voice 7: we issue a cancellation as soon as possible, but

[4:46:35] Voice 5: we still do the same

[4:46:36] Voice 5: thing just in case people didn't get the notice that that happened.

[4:46:43] But

[4:46:44] Voice 5: there's not any, you know, an RWA for electronic.

[4:46:49] Voice 7: Maybe a possibility.

[4:46:50] Voice 7: Well, I'll just provide an example from the Lusketeer LGC, which is back at our December

[4:46:57] Voice 7: meeting.

[4:46:58] Voice 7: uh we were aware ahead of time that more than one trustee wasn't going to be able to attend

[4:47:03] Voice 7: the inverse meeting in person and did uh conduct the rwm to waive that restriction allow two

[4:47:12] Voice 7: trustees to attend electronically but that was only really possible because we're aware ahead of time

[4:47:20] Voice 7: if it was uh some kind of an emergent situation it wouldn't have been possible to do so so in that

[4:47:26] Voice 7: that case, the in-person trustee, which happened to be me, we conducted the RWM and then opened

[4:47:37] Voice 7: the meeting and then designated me as the in-person being as being the acting chair.

[4:47:42] Voice 7: So it's not that it can't be done.

[4:47:44] Voice 7: It's just that in practical considerations of timing, if it is an emergent situation

[4:47:51] Voice 7: without plenty of warning, there's really no way to do it, except for, as you say, the

[4:47:57] Voice 7: cancel, you know, essentially canceling the meeting, which is obviously something we want

[4:48:00] Voice 7: to avoid.

[4:48:04] Voice 7: Why

[4:48:04] Voice 17: couldn't the person attending electronically with the person attending in person be able

[4:48:11] Voice 17: to have a motion at that meeting if it was an emergency situation and it was the last

[4:48:18] Voice 17: minute, which seems fairly, you know, unlikely that it would happen that late in the game?

[4:48:27] Voice 17: why then couldn't the person attending electronically and the person that's

[4:48:31] Voice 17: um in person just have the motion to allow that other person to

[4:48:35] Voice 17: attend electronically similar to what's been happening um on a regular basis with the

[4:48:41] Voice 17: situation that we're in right now well

[4:48:46] Voice 7: if there is a regulation in the meeting procedure violence

[4:48:56] Voice 7: I

[4:48:57] Voice 17: understand, but if we pass that to waive that, so one person can, you know, there isn't the two meeting deal, then the person who isn't attending, there can be a motion between the one that's attending electronically and the one that's in person to allow that to happen.

[4:49:20] Voice 17: it doesn't seem like it would be a or do we waive that right now that's patrick thoughts

[4:49:33] Voice 9: i think my preference is we just deal with it meeting by meeting um leave it that way

[4:49:47] Voice 7: i think in a lot of ways i tend to agree that we want to we want to retain maximum flexibility to

[4:49:59] Voice 7: deal with situations as mentioned when when things like ferries are canceled there's

[4:50:09] It's usually not an awful lot of warning ahead of time.

[4:50:16] So I tend to agree that maximizing our flexibility is sort

[4:50:26] Voice 7: of mitigated against that.

[4:50:27] Voice 7: Trustee Harris?

[4:50:30] Voice 17: It doesn't seem like that's a regular occurrence, though, as opposed to what's happening now.

[4:50:37] Voice 17: And there's been issues with the last few meetings of trying to, you know, it's been a bit clunky.

[4:50:42] Voice 17: and this would just facilitate a smoother smoother meetings i don't there is what

[4:50:52] Voice 17: yeah it doesn't affect policy making thoughtful discussion or there aren't any legal implications

[4:51:05] Voice 17: to decisions that are made by attending electronically so it seems like it would be

[4:51:13] Voice 17: be better to do wave this thing now for smoother meetings than to not do it because there may be

[4:51:22] Voice 17: an instance where there's an emergency we have something that's an issue now and um so i guess

[4:51:33] Voice 17: i'm just having a difficulty understanding as to

[4:51:35] Voice 6: the route

[4:51:38] Voice 17: of doing it

[4:51:40] Voice 6: yeah so just as a

[4:51:42] Voice 7: hypothetical um as it stands now let's say there's a cancellation a very cancellation at the last

[4:51:49] Voice 7: minute i couldn't make it on time in person uh but i had made the last one then um we would need

[4:51:59] Voice 7: a waiver for me to attend that meeting electronically because it would not it would

[4:52:04] Voice 7: be the first one right we wouldn't bump up against the meaning procedures by law

[4:52:11] Voice 7: um in which case then we could proceed as as we did today to then uh have me join

[4:52:19] Voice 7: electronically not requiring a waiver and then provide the waiver um um like in your case

[4:52:29] Voice 7: and then so that's relatively straightforward it's the procedure i mean sure we have to take

[4:52:34] Voice 7: a minute or two to to do that and read the motion to pass it but i mean that's that's i don't see

[4:52:44] Voice 7: procedurally that that's difficult whereas if we if we do otherwise then we have to provide that

[4:52:52] Voice 7: waiver for the second trustee which is difficult to i mean that's that's the way i'm seeing it

[4:52:59] Voice 7: that's that's where the difficulty lies why

[4:53:02] Voice 17: is that difficult why is that difficult though to do

[4:53:06] Voice 17: it for the set i don't understand what makes that more difficult than doing it every meeting

[4:53:14] Voice 17: that's where i'm having i'm having trouble understanding that that rationale just i mean

[4:53:24] Voice 7: i think that just i'm looking through the the bylaw i'm just that's that's my take on it but

[4:53:38] Voice 7: so i mean i think at this point my my feeling is that if

[4:53:43] Voice 17: it was an emergency if it was an emergency

[4:53:46] Voice 17: emergency then the two trustees the one attending electronically and the one that's in person could

[4:53:51] Voice 17: carry on with the meeting if one person can't get there so if if we continue like this and there is

[4:53:57] Voice 17: an emergency and one can't get there then we can't have the meeting at all so yeah

[4:54:04] Voice 7: so

[4:54:06] Voice 17: why not just

[4:54:07] Voice 17: Just waive the, why not waive it to allow it?

[4:54:17] Voice 22: Mr. Adams?

[4:54:22] Voice 17: I don't understand the apprehension.

[4:54:24] Voice 17: It's

[4:54:24] Voice 7: designed to accommodate a long-term absence.

[4:54:30] And so I think that's really what we're struggling with here.

[4:54:34] And we don't have a lot of clarity about why we're here.

[4:54:38] So I think that there's maybe more of a conversation we can have here to clarify that portion first

[4:54:44] and what the procedure is with regard to that um so i i mean i can't really speak further to it

[4:54:51] you know in many situations someone who's not able to attend for the extended period

[4:54:57] i'm you know i've worked another organization like an official state police of absence

[4:55:02] in order to address that um but alternatively um i think we're kind of in a policy deficit here to

[4:55:11] um to accurately speak to this issue with any kind of a policy rationale to how to proceed with it

[4:55:20] so in that case that may be you know it's really up to you whether you feel it's best

[4:55:27] to have this consistently uh this conversation ongoing um or if it's better to

[4:55:36] um to waive it and you know it's it's

[4:55:42] Voice 7: pretty much not a personal preference though i i would

[4:55:44] Voice 7: need to provide the opinion on this other than say there's a bit of a policy right

[4:55:50] Voice 7: clearly yeah yeah i mean there's there's the bylaw which is a bylaw law and then there's as you say

[4:55:59] Voice 7: policy deficit which is a different consideration than the bylaws so i mean we have to adhere to the

[4:56:06] Voice 7: bylaw uh the provisions of the bylaw there being a policy deficit is a is a different consideration

[4:56:14] Voice 7: entirely and perhaps that's i mean i think that's that's a whole other discussion um

[4:56:22] Voice 7: that may necessitate involvement beyond i mean potentially beyond just the people in the room

[4:56:31] Voice 7: today so i

[4:56:35] Voice 17: don't understand what you're saying i don't understand what you're saying there

[4:56:44] Voice 17: well i'm

[4:56:45] Voice 17: saying more people involved in a conversation well

[4:56:48] Voice 7: there's in terms of the

[4:56:50] Voice 7: policy deficit that that uh identified by mr hutton um i don't know that the people in the

[4:56:59] Voice 7: in the room are i i don't know i mean i could be wrong but i in terms of addressing the policy

[4:57:07] Voice 7: deficit that may involve a larger conversation than just the staff and trustees that are here

[4:57:14] Voice 7: today but i do see uh mr bingle

[4:57:17] Voice 20: interject chair just joining into the conversation um the ltc

[4:57:28] chooses to set its bylaws as it sees the trust council provides guidance and then the ldc may

[4:57:34] alter or amend the

[4:57:35] Voice 5: guidance provided to finalize their file that said we

[4:57:39] Voice 20: have a bylaw that this

[4:57:41] Voice 20: ltc has adopted

[4:57:43] Voice 12: it's

[4:57:44] Voice 20: in the spirit of many other municipalities in that local government

[4:57:52] want to hold meetings in person and they want their elected officials

[4:57:57] Voice 12: to attend in person

[4:58:00] Voice 12: for the majority uh covet changed a lot of that in that we were forced to be remote

[4:58:09] Voice 20: both and but this is not what this was adopted in 2022 so it was after that experience we were

[4:58:17] Voice 20: reaffirming and in my opinion the ltc was reaffirming its need to have in-person meetings

[4:58:23] where trustees

[4:58:25] Voice 20: were present is this language perfect i don't i won't comment on that but it

[4:58:30] Voice 20: is in alignment with many other municipalities and that the majority of the council is in person

[4:58:39] because we are only a three-person council that means we need two people and

[4:58:43] Voice 20: you know we can only

[4:58:45] Voice 20: allow one not to attend electronically that's that's an alignment um it is unfortunate the

[4:58:54] Voice 20: given circumstances and but the mechanism that we seem to be using of making a

[4:59:00] Voice 20: a motion before every meeting maybe the best way forward it isn't inconvenience it's drag it's all

[4:59:10] Voice 20: those things but given the language that we have in the bylaw given the advice we've received from

[4:59:15] Voice 20: i believe director marler that motion before each meeting is a better procedure even though i you

[4:59:26] Voice 20: know i completely understand trustee harris's position that would be nice just to not have it

[4:59:32] Voice 20: i don't you know considering we've made our regular meeting schedule uh being in person

[4:59:42] and has already published the work to change any of that will be greater and the

[4:59:47] Voice 20: potential of

[4:59:48] Voice 20: passing resolutions now might not as you noted might not a resolution we've got cast now might

[4:59:55] Voice 20: might not address a, you know,

[5:00:00] Voice 20: unforeseen circumstances such as a very cancelation so from a legislative point thinking it through

[5:00:08] and thinking

[5:00:08] Voice 20: through the spirit of the bylaw i lean towards the resolution at the start of each

[5:00:16] meeting to allow any trustee who hasn't attended in person previously to continue to attend

[5:00:22] electronically and

[5:00:25] Voice 20: potentially also to allow more than one trustee to attend electronically

[5:00:30] Voice 20: electronically in

[5:00:32] Voice 7: that case of a very issue okay well thank you for that from the legislative

[5:00:42] Voice 7: perspective trustee patrick yeah

[5:00:44] Voice 17: i'd like to um if i could mr chair just like i'd like to thank

[5:00:47] Voice 17: mr pingel for explaining it in that way um it makes a lot of sense so um thank you okay uh

[5:00:55] Voice 7: thank you trustee

[5:00:56] Voice 3: harris trustee patrick

[5:00:57] Voice 9: i was gonna say but i have gone out and read a lot of

[5:00:59] Voice 9: municipal bylaws including bowens um and it's bona fide for an in-person reason it has to be a

[5:01:06] Voice 9: bona fide reason to not so it's still at in meeting decision of accepting it

[5:01:14] Voice 5: so i think

[5:01:15] Voice 5: yeah

[5:01:17] Voice 7: yeah and i think i mean my my perspective is that we've now got some

[5:01:27] Voice 7: we've essentially got a procedure guide that will that make you know will make this process

[5:01:34] Voice 7: a little smoother um from now going forward so that you know my position is chair i feel

[5:01:42] Voice 7: better about where we are today going forward with this uh than i did sort of when we were

[5:01:48] Voice 7: first butting up against it and

[5:01:50] Voice 15: felt

[5:01:51] Voice 7: a bit more uncertainty um now i've actually i've got a

[5:01:54] Voice 7: document with the with the the motions uh on my on my desktop that i could pull up if we could

[5:02:02] Voice 7: just use it as i think it's perfectly serviceable so i i don't have an issue with that as far as

[5:02:09] Voice 7: it goes and appreciate the advice from the legislative point of view um because unless

[5:02:18] Voice 7: there's desire for further discussion then i'd suggest maybe we move on to the next item

[5:02:27] Voice 7: just look to trustees okay then um so next is the policy of the planning resolutions list

[5:02:40] Voice 7: and i'll just check in with staff if there's anything uh from your perspective to bring up

[5:02:45] Voice 7: i do have a proposed motion regarding a referral first nations that we can discuss if there's

[5:02:50] Voice 7: nothing else

[5:02:51] Voice 5: yeah

[5:02:52] Voice 7: okay so i'll just read out the text that i have considered and then we'll check

[5:02:58] Voice 7: with staff to see if that is adequate for the intention uh so the

[5:03:03] Voice 7: motion would be that the

[5:03:04] Voice 7: salt spring island local trust committee direct staff to provide a 60-day referral for all

[5:03:11] Voice 7: referrals to first nations yep that's adequate for the staff perspective sure uh the motion

[5:03:24] Voice 7: let's move it formally and then so i move that the salt spring island local trust committee

[5:03:30] Voice 7: direct staff to provide a 60-day referral for all referrals to first nations

[5:03:39] Voice 7: they're all uh land use applications i just want to make sure that we do

[5:03:46] Voice 5: so

[5:03:50] Voice 7: you

[5:03:54] Voice 3: want it for land use

[5:03:55] Voice 7: applications okay well let's let's imagine that language

[5:03:58] Voice 7: appropriately then so

[5:04:00] Voice 22: maybe that's what's around local trust community direct staff to provide a

[5:04:03] Voice 22: a 60-day referral period

[5:04:06] Voice 22: for all land use application referrals to first nations.

[5:04:10] Voice 22: That sounds good.

[5:04:13] Voice 6: All right, so moved.

[5:04:19] And seconded by Trustee Cotter.

[5:04:21] I

[5:04:23] Voice 7: look for discussion.

[5:04:25] Voice 7: Trustee Harris.

[5:04:29] Voice 17: Just to be clear, what's the referral rate timeline now?

[5:04:36] Voice 7: Eventually, Mr. Chair,

[5:04:38] Voice 7: the new referral referrals are for 30 days.

[5:04:44] that's a pretty common which mostly was provincial referrals so from things today

[5:04:50] cultural light commission which is a common among um

[5:04:54] Voice 7: among government ministries and local governments

[5:04:56] Voice 7: we tend to all have a bit of an industry standard of about 30 days something

[5:05:07] Voice 11: further trustee um

[5:05:12] Voice 17: why are we moving it to 60 days instead of keeping it as is by

[5:05:19] Voice 7: and large it puts us in an uncomfortable

[5:05:21] Voice 7: a position of having to say that first nations need additional time and that first nations have

[5:05:25] it puts the burden on first nations to ask for additional plan though uh so we we've received

[5:05:31] uh indications recently um from the first nations that um you know just from from our conversations

[5:05:38] that 60 days is pretty much the norm so it's it's a courtesy we can just extend to help them

[5:05:46] uh you know provide timely responses in a way that more realistically meets their

[5:05:50] Voice 7: ability to respond. Us, we, like many other communities and industries, are working more

[5:05:58] Voice 7: with the British nation, so that places more demand on them for their services. So they're,

[5:06:02] Voice 7: you know, they're kind of an expansion mode in that way, to respond in a private way.

[5:06:09] Voice 7: It's just one way that we can be supportive and collaborative.

[5:06:13] Voice 7: um

[5:06:18] Voice 17: it it sounds like this is a pretty big decision and um i don't know how comfortable i am

[5:06:26] Voice 17: voting one way or the other without a public engagement on something of this magnitude

[5:06:32] Voice 17: to to waylay people's development permits that are already taking way too long in many instances

[5:06:41] Voice 17: um seems like something that the community should weigh in on and shouldn't this be something that

[5:06:46] Voice 17: would possibly be in our in our ocp or something along those lines uh you know as opposed to just

[5:06:53] Voice 17: passing it right now without any real um public engagement on it um any like to know what other

[5:07:02] Voice 17: people think about that i

[5:07:08] Voice 5: think in the interest of relationships this is um it's just good practice

[5:07:15] it's something that happens anyways like i say it's um we typically give extensions the same

[5:07:22] thing happens with the provincial thing when things are complicated

[5:07:26] Voice 7: um we had a similar event

[5:07:29] Voice 7: a couple years ago with uh a referral from crown lands uh it was just a pretty complex one we had

[5:07:36] Voice 7: to bring forward ltc with the other underground bridge policy uh for a waterfront development

[5:07:43] proposal. We requested additional time and the Crown extended that courtesy to us. That's

[5:07:49] a rare thing for

[5:07:52] Voice 7: us to do between governments, but just recognizing this is where First Nations

[5:07:57] Voice 7: are at. Like I say, First Nations frequently ask for the extension. It's frequently given.

[5:08:06] there's really no LTC deliberation. This is just seeking a way to improve our relationship with

[5:08:14] First Nations and accommodating

[5:08:16] Voice 1: need in

[5:08:17] Voice 7: a way that meets the objectives of the policy. So

[5:08:22] Voice 7: this doesn't necessarily, I wouldn't say that it slows things down any more than they already are.

[5:08:27] Voice 7: It just saves us from having this conversation every month that LTC

[5:08:34] Steve, you know, it's always something that we

[5:08:38] Voice 7: thought was an application to say, you know,

[5:08:41] Voice 7: this is a fact that we've done, you know, this for creation, that's for additional time.

[5:08:47] Voice 7: Yeah, well, and extending this.

[5:08:50] Voice 17: I'm not sure, sorry.

[5:08:51] Voice 7: Yeah, I was just going to say what I'm hearing is that extending this in practical terms

[5:08:57] Voice 7: terms um is more of a courtesy when in practice uh we're frequently asked to extend to 60 days

[5:09:10] Voice 7: anyway and and so in that in that sense it's just removing the removing the onus on first nations to

[5:09:19] Voice 7: routinely request the extension instead of just providing the 60 days at the outset which in

[5:09:27] Voice 7: in practical terms, we're ending up doing anyway

[5:09:30] Voice 7: by providing the extension.

[5:09:32] Voice 7: It just removes an onus on First Nations

[5:09:37] Voice 7: to continually request those extensions,

[5:09:40] Voice 7: which we routinely give anyway.

[5:09:44] Voice 7: Sorry, go ahead, Trustee Harris.

[5:09:45] Voice 17: I thought I just heard, through the chair,

[5:09:48] Voice 17: I thought I heard Planner Buchan just say

[5:09:49] Voice 17: that it was a rare thing that it was done.

[5:09:55] Voice 17: Something to do with the Crown, Crown land.

[5:09:58] Voice 6: That was R.P.M.

[5:10:00] Voice 3: Hutton, and

[5:10:02] Voice 7: I believe he was referring to a crown referral at the LTC.

[5:10:09] Voice 7: Yeah.

[5:10:10] Voice 7: Is that correct, sir?

[5:10:11] Voice 7: Yes, sir.

[5:10:12] Voice 7: Yeah.

[5:10:14] Voice 17: So I still don't – I don't think I really get it as to why we can't do this when it comes up.

[5:10:22] Voice 17: It doesn't take that much time to say let's extend it without –

[5:10:29] Voice 17: because without talking to the community this seems to be a pretty big deal really like i think

[5:10:33] Voice 17: the community might want to know about this and talk about this and and it and it ought to go out

[5:10:38] Voice 17: to some sort of public notice um you know without that i wouldn't feel comfortable i'm not comfortable

[5:10:45] Voice 17: voting on that and i um i think it's a disservice to the community really and even to first nations

[5:10:52] Voice 17: because yeah i'm sure they don't want something happening without the community knowing about it

[5:10:57] Voice 17: um and it could create contention i i i don't know i'm not comfortable with this for some

[5:11:04] Voice 17: reason it doesn't uh doesn't sit well i don't understand why we can't do them you know it's

[5:11:10] Voice 17: been working fine up till now so how much extra time does it take to say we won't have an extension

[5:11:17] Voice 17: and um yeah i really think the community should be weighing in on something of this magnitude

[5:11:21] Voice 17: I

[5:11:24] Voice 7: do refer back to the Regional Planning Manager. My impression from his earlier comments

[5:11:32] Voice 7: is that, in practical terms, this is not slowing anything down and, in fact, would have the

[5:11:42] Voice 7: effect of removing a little bit of staff work both on the LTC end to approve extensions

[5:11:50] Voice 7: extensions and on the first nations and to request them is that a fair summation

[5:11:55] Voice 17: would slow it down

[5:11:55] Voice 17: a whole month it would slow it down a whole month so somebody's doing something let's say in

[5:12:00] Voice 17: september they want to get something done before the the rains come and it's going to a whole not

[5:12:06] Voice 17: a month is a lot of time i understand a lot of people in politics don't think time really matters

[5:12:11] Voice 17: to people but you know as we've seen that over two years have gone by and how much has been done

[5:12:16] Voice 17: on salt spring in this so um i i don't understand the urgency of this decision and why the community

[5:12:26] Voice 17: can't weigh in on it it doesn't i am anyways for that for that reason i'm opposed um at this point

[5:12:34] Voice 17: and um would just like to see the the community okay

[5:12:41] Voice 7: um any further of the motion

[5:12:47] Voice 7: no all right then i will call the question all those in favor and any opposed

[5:12:59] Voice 7: one of those and the motion carries okay so next up is the open applications report

[5:13:09] Voice 7: starting on page 329 and i'll

[5:13:11] Voice 7: just look to staff see if there's anything to highlight

[5:13:14] Voice 7: from that report uh no updates there mr chair um the only thing i guess i would note is that the

[5:13:22] the

[5:13:22] Voice 7: OCPOEB application for Vesuvius.

[5:13:29] Voice 7: They have, there's been a request from SAIL

[5:13:32] Voice 7: to provide additional information on the application.

[5:13:36] So we are, we're in the process of,

[5:13:39] I believe that we have the applicant

[5:13:42] with that consultation about what to do after that.

[5:13:50] that

[5:13:50] Voice 5: thank you

[5:14:02] Voice 7: trustee patrick um

[5:14:03] Voice 9: update on the um baker road each development permit

[5:14:09] Voice 7: yes uh

[5:14:10] Voice 7: final data review um and it's uh very close to my list of next things to look at

[5:14:16] Voice 7: what that says i'll be forwarding that to

[5:14:23] Voice 7: uh director cervak for consideration if that's a recommendation

[5:14:35] Voice 11: just to hear us um

[5:14:41] Voice 17: thank you are we still talking about the um the application that trustee patrick

[5:14:48] Voice 17: just mentioned are we well

[5:14:50] Voice 7: we're on the applications report so i'll i'll take any

[5:14:53] Voice 7: questions on any of the applications on the report it's

[5:14:59] Voice 17: probably not the right spot to bring this up

[5:15:01] Voice 17: um i'll wait till this section is over and then i can mention it well

[5:15:10] Voice 6: if it's to do with reports

[5:15:11] Voice 11: then this or applications open applications and i think this is the right spot but uh

[5:15:16] Voice 11: In the

[5:15:17] Voice 17: meanwhile, it's not. It's not. Well, it could be. It's about the Aloha Farm thing.

[5:15:24] Voice 17: So that

[5:15:28] Voice 7: sounds like it may be an in-camera consideration. We do have an in-camera coming up.

[5:15:34] Voice 17: Great. Thank you.

[5:15:39] Voice 7: Yeah. And I believe that are the draft motion we have to go in camera, I think would cover that.

[5:15:45] Voice 7: So that's reasonable.

[5:15:47] Voice 7: In regards to the Vesuvius application,

[5:15:52] Voice 7: I just wanted to circle back

[5:15:54] Voice 7: to the advisory planning commissions

[5:15:55] Voice 7: made a recommendation to the local trust committee

[5:15:58] Voice 7: to request the applicant to provide further information.

[5:16:02] Voice 7: So just request some staff reflection on that, if we may.

[5:16:08] Voice 7: And that recommendation is on page 20 of the agenda.

[5:16:16] Voice 5: i

[5:16:26] Voice 6: don't see mr bucking on the participants list okay we

[5:16:35] Voice 7: could go to the we could go to 17 well

[5:16:38] Voice 7: we could go to 17.3 and four and then circle back if he joins us then sure is that all right um so

[5:16:46] Voice 7: we have the expense reports uh for our november and december 2024 uh starting at page 348 anything

[5:16:55] Voice 7: the thing of note there no oh and i see mr is connecting to audio so uh thanks for rejoining us

[5:17:12] Voice 7: um i was just noting we're on the open applications report i was noting the uh in the

[5:17:18] Voice 7: minutes of the advisory planning commission on page 20 of the agenda there's uh recommendations

[5:17:24] Voice 7: recommendations for the Zoltan Local Trust Committee to ask the applicant to provide

[5:17:28] Voice 7: further information regarding a number of points there. And I just wondered if we could have some

[5:17:34] Voice 7: staff reflection on that recommendation to the Local Trust Committee.

[5:17:39] Voice 2: Sure, happy to speak to that. So a few weeks ago, we held the APC meeting,

[5:17:44] Voice 2: the Vesuvius Terminal redevelopment was considered, and APC really noted that the information that

[5:17:51] Voice 2: That was forthcoming through the last LTC resolution that they wanted to actually view this information prior to making an informed decision.

[5:17:58] Voice 2: So we have a staff report coming back in March due to the First Nations referral extension that was requested.

[5:18:07] Voice 2: And that report will essentially outline the APC's ask and put a few staff recommendations forward reflecting that.

[5:18:15] Voice 7: Okay, so we can just be assured that that's going to come to us as a matter of course then?

[5:18:22] Voice 2: Correct. The intent was to wait for that referral extension to

[5:18:27] Voice 2: pass and then the staff report would come forward.

[5:18:30] Voice 6: Okay, thank you for that clarification.

[5:18:34] Voice 9: All right

[5:18:36] Voice 6: then, so is there anything else on the applications

[5:18:40] Voice 7: report? All

[5:18:42] Voice 7: right then, moving to

[5:18:44] Voice 7: 17.4 we have an island stress conservancy report for uh information

[5:18:51] Voice 7: we'll just uh suggest that we receive that for information and then under 17.4.1 we have the

[5:19:00] Voice 7: addendum uh which is a matter of memorandum from the uh the stress conservancy about the natural

[5:19:08] Voice 7: area tax exemption program item note that executive committee has seen this

[5:19:16] Voice 7: and normal procedure is for to wend its way to trust Council for eventual

[5:19:24] Voice 7: approval but I'll turn to staff if there's any additional comments okay and

[5:19:35] Voice 7: And any discussion or thoughts on this?

[5:19:38] Voice 7: Justice Patrick.

[5:19:39] Voice 9: Well, I of course support this NAPTEC,

[5:19:43] Voice 9: but I think some clarity from my,

[5:19:45] Voice 9: I overheard the conversation at EC recently,

[5:19:48] Voice 9: because a lot of times these come

[5:19:50] Voice 9: to the local trust committees first for approval,

[5:19:52] Voice 9: then to trust counsel,

[5:19:55] Voice 9: somehow that got changed in this last meeting.

[5:19:57] Voice 9: So clarity on procedure and process for NAPTECs,

[5:20:00] Voice 9: that's all and how LTCs fit in that.

[5:20:04] Voice 9: i think having that support from the local trust committees going up is is important to the process

[5:20:10] Voice 9: it's one of the ways that we stay in touch with the trust conservancy and see the ground you know

[5:20:18] Voice 9: things in our island so i i would hope they don't encourage you to make sure you see doesn't lose

[5:20:23] Voice 9: is that process okay

[5:20:27] Voice 11: uh i i absolutely hear that

[5:20:30] Voice 7: um is there any desire to uh request some clarity

[5:20:38] Voice 7: on the process or just to comment i

[5:20:41] Voice 9: think it's more of a comment i think that that's all this

[5:20:46] Voice 9: this has already been decided to send it to trust council so this is for information is that correct

[5:20:52] Voice 7: yes it's yeah there's no request for decision here for this committee okay um in that case

[5:21:07] Voice 7: uh i think previous to the closed meeting session but i i think i want to um

[5:21:20] Voice 7: i think i want to briefly discuss the upcoming meetings and just in the context of noting that

[5:21:30] Voice 7: that the both March and May meetings

[5:21:38] Voice 7: don't coincide with the Galeano Local Trust Committee

[5:21:41] Voice 7: just from a financial perspective more than anything else.

[5:21:46] Voice 7: I did bring up earlier the potential of moving start time.

[5:21:51] Voice 7: Did hear from staff in particular

[5:21:53] Voice 7: that that would be challenging for the March meeting.

[5:21:56] Voice 7: um and uh but also couldn't bring the stuff um during the break that there was some perhaps

[5:22:07] Voice 7: more potential for that to easier for the may meeting but um just bringing that up for discussion

[5:22:18] Voice 7: uh if if start changing the start time let's let's just talk about the may meeting then because

[5:22:26] Voice 7: Because I don't want to create further difficulties for staff in terms of scheduling for March.

[5:22:33] Voice 7: So if we just focus on the May meeting, then just again, I'm coming at this from just a fiscal point of view, savings.

[5:22:48] Voice 7: And that's really the consideration more than anything else.

[5:22:54] Voice 7: um i think it's probably something that we should look at um the implications of the public start

[5:23:01] Voice 7: um if you don't have a particular report back in march uh plans to go ahead with a regular

[5:23:10] Voice 7: scheduled meeting in march um would it be would there be any cost implications of changing the

[5:23:17] Voice 7: start at 12 30 pm apart from the fact that the agenda might be a little bit extended

[5:23:24] Voice 7: um would there be a notification requirement for advertising with that potential application

[5:23:32] Voice 20: so i can't speak one way or the other the notification process required to change the

[5:23:41] Voice 20: time of the meeting um it's not the that's it's not within our meeting procedure by law

[5:23:50] Voice 22: and so

[5:23:50] Voice 20: um it's potentially within the lga community charter can we um can i suggest

[5:23:59] Mr. Chair that you asked us to report back in March about the possibility if we would

[5:24:03] the doctor started to make.

[5:24:06] Voice 7: We have a lot of

[5:24:07] Voice 5: cost

[5:24:08] Voice 7: implications, that is,

[5:24:09] Voice 7: and

[5:24:10] Voice 5: decided to make this

[5:24:11] Voice 5: conversation

[5:24:14] Voice 7: at that time with

[5:24:16] Voice 7: more information. Reasonable.

[5:24:21] Voice 7: Would you like me to do so by resolution?

[5:24:24] Voice 7: It's probably worth a

[5:24:25] Voice 7: resolution, but we can

[5:24:28] Voice 7: put that into the queue of call.

[5:24:30] Voice 7: Okay. So,

[5:24:33] Voice 7: let's see, then I would

[5:24:34] Voice 7: move that the Salt Spring Highland Local

[5:24:36] Voice 7: Trust Committee request

[5:24:38] Voice 7: staff to consider

[5:24:40] Voice 7: consider moving the start time of the day regular meeting and report back at the March meeting

[5:24:50] Voice 7: would you

[5:24:51] Voice 7: like

[5:25:02] Voice 22: to say moving the start time to 12 would

[5:25:06] Voice 5: you like to be specific

[5:25:08] Voice 5: is that

[5:25:11] Voice 7: helpful from this point of view or does it matter it'd be a good reminder okay

[5:25:18] Voice 7: okay then let's let's put that in there if it's a good reminder a move as as amended there

[5:25:45] Voice 7: and seconded by trustee patrick um discussion at all

[5:25:50] Voice 9: generally just cognizant of meeting times

[5:25:55] Voice 9: changing around people do remember to come to our meetings yeah

[5:26:02] Voice 7: well and i'm certainly

[5:26:04] Voice 7: cognizant of that trustee patrick we don't want to we don't want to discourage um those few who

[5:26:11] Voice 7: do attend from from attending so i i appreciate the consideration i wouldn't bring it up if there

[5:26:20] Voice 7: was essentially no implications that would bother uh

[5:26:26] Voice 11: okay if there's nothing further uh just call

[5:26:29] Voice 11: the question all those in favor that carries thank you okay then um so

[5:26:45] Voice 7: so then our next regular

[5:26:48] Voice 7: meeting is scheduled for 9 30 uh 20th right here and um i have a motion to go into closed meeting

[5:27:00] Voice 7: here i move that the sultan and local trust committee close the meeting to the public

[5:27:09] Voice 7: subject to the community charter section 91 f to consider a matter of law enforcement and that

[5:27:16] Voice 7: staff be invited to remain in the meeting

[5:27:22] Voice 4: seconded any discussion not seeing any i'll

[5:27:28] Voice 4: call the question all those in

[5:27:30] Voice 7: favor any

[5:27:35] Voice 6: opposed motion carries sherry

[5:27:45] Voice 5: kitchen i noted during