Islands Trust Executive Committee regular meeting, March 11, 2025

[0:00:04] Voice 26: Do

[0:00:05] Voice 37: we have people on?

[0:00:29] Voice 25: Welcome trust counsel.

[0:00:33] Voice 25: Oh, sorry.

[0:00:35] Voice 25: Okay.

[0:00:41] Trustee Luckham: We'll try that again.

[0:00:42] Trustee Luckham: Welcome trust counsel, member of the public joining us electronically and trustees joining

[0:00:47] Trustee Luckham: us electronically.

[0:00:49] Trustee Luckham: I want to call the meeting to order.

[0:00:54] Trustee Luckham: You know, we're inside a building here in Coast Salish Territory.

[0:01:01] Trustee Luckham: A lot of my meetings, and many of you probably have the pleasure,

[0:01:06] Trustee Luckham: when we're joining electronically, we're joining from our homes.

[0:01:11] Trustee Luckham: And often I have the opportunity to look out and gaze out upon the landscape that surrounds me.

[0:01:18] Trustee Luckham: And the word home actually means a lot to me,

[0:01:21] Trustee Luckham: in that this is the home of Coast Salish people since time immemorial.

[0:01:26] Trustee Luckham: And when I cast my sight out into the forest and the shorelines and here in Sanemo territory on the harbor, I reflect on that history and the people that have been here all this time.

[0:01:42] Trustee Luckham: The knowledge, the learning, the caring, the governing, the economy of trade, rich lives that go back 10,000 years.

[0:01:53] Trustee Luckham: And I pause there because it's worth thinking about that 10,000 years.

[0:01:59] Trustee Luckham: There's a Coast Salish people on this coast.

[0:02:03] Trustee Luckham: And that's just what we know.

[0:02:06] Trustee Luckham: I'm grateful to be here, and I'm grateful to have the opportunity to work with you as Trust Council

[0:02:10] Trustee Luckham: and work towards acknowledging the necessity for us to work towards reconciliation.

[0:02:19] Trustee Luckham: And our work is embedded in the land, and the land is the home of the Coast Salish people,

[0:02:25] Trustee Luckham: and the land is the people that have lived here.

[0:02:28] Trustee Luckham: And so grateful for that opportunity. And I'm very grateful today to be able to welcome Elder Good, Simquot, her First Nation name. First Nation name, please.

[0:02:45] Trustee Luckham: Thanks.

[0:03:51] Voice 27: Ladies

[0:05:14] Voice 23: and gentlemen, I'm here with great honor and great pleasure to acknowledge each

[0:05:29] Voice 23: and every one of you for being here today.

[0:05:32] Voice 23: Also we're very grateful that you're acknowledging the traditional lands of Snuneymaw and within

[0:05:40] Voice 23: in our Coast Salish Territory. I'm going to share with Claire. Dear

[0:05:51] Voice 23: Creator and Ancestors,

[0:05:54] Voice 23: we humbly come before you today. We wish to give thanks to this beautiful gift of life.

[0:06:02] Voice 23: Creator and Ancestors, we're giving thanks to you today for all that you have done

[0:06:11] Voice 23: in order for us to be here today still in 2025. For all of your efforts,

[0:06:20] Voice 23: all of your endeavors that was created

[0:06:22] Voice 23: during your time, ancestors.

[0:06:24] Voice 23: We give total thanks to you for being here today.

[0:06:30] Voice 23: Creator and ancestors,

[0:06:32] Voice 23: we're giving thanks to each one of the beautiful men

[0:06:36] Voice 23: and women that are here today,

[0:06:39] Voice 23: both of the staff and the board of directors

[0:06:41] Voice 23: and board members.

[0:06:43] Voice 23: Whereas in that, you will bestow upon them

[0:06:47] Voice 23: one heart and one mind,

[0:06:49] Voice 23: that whatever their journey is today that they'll have a positive good outcome and that they'll be

[0:06:59] Voice 23: able to travel home with safety with a good heart and knowing that all the right decisions have been

[0:07:05] Voice 23: made that encompass all of the beautiful territories and lands and islands within

[0:07:11] Voice 23: our post-salish territory for mother earth and the water and all that is beautiful and abundant

[0:07:20] Voice 23: it to be kept in a good clean way for all of our generations to come yet today we pray for all of

[0:07:30] Voice 23: their families back home we ask that all that they'll be safe and have all their basic needs

[0:07:35] Voice 23: met and that these loved ones here will have a safe travel home to enjoy the comforts of home

[0:07:44] Voice 23: we pray for all the children of the world and those yet to be born

[0:07:48] Voice 23: And we really are grateful for Island Trust to be coming here today and for all the hard

[0:07:55] Voice 23: work that they put in to preserve our beautiful islands and to keep it in a good way, as intended

[0:08:07] Voice 23: from our Creator and Ancestors.

[0:10:36] Voice 27: be

[0:10:36] Voice 26: ready to see this

[0:10:44] Voice 26: thank you

[0:10:51] Voice 25: reminding us of our

[0:10:52] Voice 25: name of the creator

[0:10:55] Voice 25: helping us

[0:11:00] Voice 25: better spirits

[0:11:03] Voice 25: you're very welcome

[0:11:04] Voice 25: I just want to say

[0:11:06] Voice 25: thank you very much

[0:11:16] Voice 25: All right.

[0:11:32] Trustee Luckham: Thank you, Council. We have everybody online and in the room, with the exception

[0:11:41] Trustee Luckham: of Mairead. Mairead Boland is not with us at this time. Perhaps she'll be joining us

[0:11:46] Trustee Luckham: later. What does that say? The host would like you to unmute. I am not muted. Can you hear us?

[0:12:09] Voice 27: Uh-huh.

[0:12:18] Trustee Luckham: Okay. It's important that everybody participate. Can you hear us online? Somebody

[0:12:26] Trustee Luckham: wave? Oh, there we go. Success. I'm noticing that there's a little bit of a delay. And so I'm going

[0:12:39] Trustee Luckham: to count to five just to get an appreciation for that. And so I'm going to ask you to wave now.

[0:12:46] Trustee Luckham: Now, one, two, three, four.

[0:12:53] Trustee Luckham: So is that a four-second delay?

[0:12:58] Voice 37: No.

[0:12:59] Trustee Luckham: So we'll have to be conscious of that.

[0:13:02] Trustee Luckham: So please be patient with us.

[0:13:04] Trustee Luckham: And we will have to take the time to make sure that our audience online is able to see us.

[0:13:11] Trustee Luckham: I think they call that latency.

[0:13:15] Trustee Luckham: Anyway.

[0:13:16] Trustee Luckham: Anyway, I'm going to just quickly, I think, just go around the table by way of introductions,

[0:13:23] Trustee Luckham: because we have people in the audience here and we normally do that.

[0:13:27] Trustee Luckham: That's a way of greeting each other, I think, as much as anything.

[0:13:30] Trustee Luckham: So I'm going to start on the left hand side with a trustee from Galliano.

[0:13:36] Trustee Luckham: Please introduce yourself and the island you're from. And we'll just go around smoothly.

[0:13:41] Voice 32: Yeah, it's Ben Maberly, trustee for Galliano Island, territory of the Penelope tribe.

[0:13:45] Voice 32: Thank

[0:13:49] Voice 13: you, Lee Middleton at Saturna Island, the home of traditional territory of the South

[0:13:56] Voice 13: Sake Comoc peoples.

[0:14:03] Voice 28: Hi, I'm David Graham, locally elected on Denman Island traditional territory of the Comox

[0:14:07] Voice 28: and the Qualicum.

[0:14:09] Voice 8: Hi, I'm Sam Worthwick, also elected on Denman, Testaic, and the traditional home territories

[0:14:14] Voice 8: of the Comox and Qualicum, and many others.

[0:14:18] Voice 3: Good afternoon, everyone.

[0:14:20] Voice 3: Susan Yates, trustee for Cabrillo-Casteria, which includes Mudge and the Corsi Islands,

[0:14:28] Voice 3: home of Sminimoch and territory of Sminimoch people.

[0:14:36] Voice 42: Deb Morrison, representative for one of the representatives for North Pender Islands,

[0:14:41] Voice 42: and the home of Sintothan speaking peoples.

[0:14:46] Voice 42: Ken Hunter,

[0:14:49] Trustee Luckham: proud to represent Cedis Island.

[0:14:51] Trustee Luckham: Island.

[0:14:53] Voice 12: Christina Evans, Sadea South Pender,

[0:14:56] Voice 12: home of Manico Salish peoples.

[0:14:59] Voice 10: Tim Peterson, elected

[0:15:01] Voice 10: on Huaytay, Laskia Island, territory of Manico Salish

[0:15:05] Voice 10: peoples and the treaty territory of the Tlalpan Nation.

[0:15:10] Voice 10: David

[0:15:10] Voice 41: Maud, elected on Maine Island, traditional home of the Wastanak people.

[0:15:16] Trustee Luckham: Peter Lockham, elected on Cedis Island in the territory of

[0:15:20] Trustee Luckham: Laksan and Penelakut peoples. And at this

[0:15:24] Trustee Luckham: At this point, I would like to go to those of you electronically to split it up a little

[0:15:29] Trustee Luckham: bit.

[0:15:29] Trustee Luckham: And I'm going to call upon Aaron as our first speaker.

[0:15:35] Voice 26: Aaron Campbell, Sudeas, North Pender Island.

[0:15:40] Trustee Luckham: Okay.

[0:15:41] Trustee Luckham: We barely heard you, but we heard you were from Pender Island.

[0:15:44] Trustee Luckham: You may have to improve your audio.

[0:15:46] Trustee Luckham: I'm going to Dag Falk.

[0:15:49] Voice 25: Hi, Dag Falk here, South Pender, Sudeas.

[0:15:55] Trustee Luckham: Thank you.

[0:15:56] Trustee Luckham: Jamie Harris.

[0:16:01] Voice 38: Hi, happy to be here today. I'm a trustee for Salt Spring Island, home to the Irwin

[0:16:12] Voice 38: family, Sampson's, the Ackerman's, the O'Donnell's, the Byron's, and many more First Nations families

[0:16:19] Voice 38: who are currently living on Salt Spring Island today. Thank you.

[0:16:24] Trustee Luckham: Thank you. You're also, your

[0:16:25] Trustee Luckham: audio is breaking up a bit, but we heard what you said for the most part. We may need to improve

[0:16:30] Trustee Luckham: that at your end. And Mairead, over to you.

[0:16:35] Voice 24: Hi, Mairead Bowden here, trustee for

[0:16:38] Voice 24: Saturna Island. Thank you.

[0:16:42] Trustee Luckham: And Grant Scott.

[0:16:45] Voice 36: Thank you. Grant Scott from Hornby Island,

[0:16:49] Voice 36: this home of the Comox, who recently entered into interesting negotiations and passed

[0:16:57] Voice 36: for their treaty the Qualicum and the Pentlatch thank you very

[0:17:02] Trustee Luckham: good thank you

[0:17:03] Trustee Luckham: and Janine Dodds Janine

[0:17:07] Voice 39: Dodds from Maine Island home to the

[0:17:09] Voice 39: Sarlat Reserve and hoping hoping everybody's having an interesting day

[0:17:15] Voice 39: like I am hi thank

[0:17:17] Trustee Luckham: you I'm gonna come back to the room here now and go to Toby

[0:17:21] Trustee Luckham: Elliott and then we'll continue down the other side good

[0:17:24] Voice 17: afternoon council Toby

[0:17:25] Voice 17: Elliot elected on gabriela island in the name of first nation territory good

[0:17:32] Voice 19: afternoon everyone

[0:17:33] Voice 19: my name is lisa gobero i was elected on galliano island and i'm grateful to be here today

[0:17:40] Voice 22: laura patrick salt spring island territory of the sunshotland and hokuminem speaking peoples

[0:17:44] Voice 22: joe

[0:17:47] Voice 29: bernardo elected trustee from keats island which is part of the gambier local trust area and

[0:17:53] Voice 29: keats island also known as lectines uh part of the traditional uh lands and waters of the squamish

[0:17:59] Voice 29: Nation. Thank you. Good

[0:18:08] Voice 18: afternoon. Kate Stamford from Chaltowich, also known as Gambier Island

[0:18:13] Voice 18: in Alcatsum House Sound. Sue Ellen

[0:18:17] Voice 21: Fast from Nuklelequem, Bowen Island in Alcatsum House

[0:18:25] Voice 21: Sound, territory of Squamish Nation and the waters shared with Tsleil-Waututh Nation.

[0:18:53] Voice 5: Thank you,

[0:19:02] Trustee Luckham: everybody. I'm glad so many of you have been able to join us here in person

[0:19:06] Trustee Luckham: today. I'm grateful for the budget and the likes to support us being here, but also very grateful

[0:19:13] Trustee Luckham: for the technology that has brought some of our other colleagues online to us today.

[0:19:18] Trustee Luckham: So we are at the approval of agenda section. And so I'm going to look to see if there's any

[0:19:26] Trustee Luckham: new business items that we need to add to today's agenda. I'm going to recognize

[0:19:31] Trustee Luckham: Deb Morrison first in the room, and then I see Trustee Harris also

[0:19:35] Trustee Luckham: electronically there. Deb Morrison, over to you.

[0:19:38] Voice 42: Not a new

[0:19:39] Voice 42: business item, but I would really appreciate not

[0:19:43] Voice 42: having the third attempt at the dark sky principles

[0:19:47] Voice 42: at 1 o'clock on Thursday. So it is the third

[0:19:51] Voice 42: time because it got bumped in September and it got bumped in November, and now

[0:19:55] Voice 42: it's here and it's at 1 o'clock on a Thursday. I just

[0:19:58] Voice 42: um would like it to be earlier in the agenda if at all possible i would suggest that it be at the

[0:20:03] Voice 42: beginning of either thursday or at the beginning of wednesday it probably won't take us very long

[0:20:08] Voice 42: but i really think it's disrespectful at this point for it to be at one o'clock on a thursday

[0:20:14] Trustee Luckham: okay so what i'm going to say is let's let the chair have a conversation with staff about how

[0:20:20] Trustee Luckham: to facilitate that and see what we can do to facilitate that because i totally appreciate

[0:20:27] Trustee Luckham: that's been difficult to get to that um is there any new business and so over to jamie harris

[0:20:35] Trustee Luckham: thank you chair luckham can you hear me can you try and speak up and speak directly to the

[0:20:43] Trustee Luckham: microphone is

[0:20:48] Voice 38: that better yeah okay um i didn't want to bring this as new business i had initially

[0:20:56] Voice 38: brought this forward as an rfd in time for the cutoff and i'd like to ask um cao uh brawny to um

[0:21:06] Voice 38: maybe expand on that a little bit before we go into what I'm proposing and the background

[0:21:14] Voice 38: and rationale.

[0:21:18] Trustee Luckham: Okay, thank you. I'm aware of your new business item, and I do also know that

[0:21:25] Trustee Luckham: CAO Broney has had a conversation with you, and the expectation is that would be delivered as

[0:21:29] Trustee Luckham: new business today, but I'm going to turn to CAO Broney to address that so that we're all aware of

[0:21:36] Trustee Luckham: it

[0:21:37] Voice 11: yeah thank you chair and and i i did offer to provide some some context for trust council uh for

[0:21:43] Voice 11: for trustee harris so the motion that uh trustee harris wants to bring forward to the agenda today

[0:21:49] Voice 11: um because he did bring it forward as part of our usual process for agenda which would go through

[0:21:56] Voice 11: executive committee however because of the nature of the motion it inherently would position all

[0:22:04] Voice 11: members of executive committee in a conflict of interest which would mean that they would be

[0:22:09] Voice 11: unable to consider the motion because they would be in a conflict and that would mean that it would

[0:22:14] Voice 11: have been unable to proceed because executive committee could not approve it and so just

[0:22:18] Voice 11: procedurally it wouldn't be wouldn't have been able to make it through that process and so my

[0:22:23] Voice 11: advice to trustee harris was that it would be more appropriate for him and more viable to bring it

[0:22:28] Voice 11: forward as an addition to the agenda and so um that that's why it's coming forward in this manner

[0:22:34] Voice 11: just for that context and i want to acknowledge that he did did attempt to bring it forward

[0:22:38] Voice 11: through that normal process but procedurally it was not viable for him to do so so that's the

[0:22:43] Voice 11: the context i i offered to provide uh for him thanks thank

[0:22:47] Trustee Luckham: you sir boney so trustee harris

[0:22:49] Trustee Luckham: with that explanation are you prepared to advance uh a motion or to add a new business item ask to

[0:22:58] Trustee Luckham: I

[0:22:58] Voice 38: am prepared. I would like I'm sorry. I would like to add the business item.

[0:23:03] Voice 38: I do have a question to the CEO as to the executive committee's role in this election process of putting it on to the agenda and or commenting and and so forth, being as an executive committee was in a conflict of interest in the first place when it was proposed as an RFD.

[0:23:31] Trustee Luckham: Trustee Broney,

[0:23:31] Voice 11: or sorry, CAO Broney.

[0:23:34] Voice 11: Yeah, the conflict of interest would remain in place.

[0:23:37] Voice 11: And so if and when the motion is tabled to consider adding it to the agenda,

[0:23:43] Voice 11: executive committee would be obligated to recuse themselves from that conversation,

[0:23:47] Voice 11: given their conflict, and it would be for the rest of Trust Council to then contemplate the motion

[0:23:55] Voice 11: and decide whether or not to add it to the agenda through a two-thirds majority vote.

[0:24:02] Voice 38: Okay, Trustee Harris.

[0:24:04] Voice 11: Thank you very

[0:24:04] Voice 38: much, CAO.

[0:24:10] Voice 38: Well, I'm going to read the motion, and then I would like to also speak to the background and rationale.

[0:24:21] Voice 38: So I'll start.

[0:24:22] Voice 38: The recommendation is that Trust Council expresses its group.

[0:24:29] Trustee Luckham: Yes, sir.

[0:24:30] Trustee Luckham: Trustee, can you hear me?

[0:24:33] Trustee Luckham: you've stopped speaking so i'm guessing you have yes sir

[0:24:36] Trustee Luckham: we have a really serious

[0:24:37] Trustee Luckham: four second delay so it's hard we have to be really cautious of not speaking over each other

[0:24:44] Trustee Luckham: but just want to let you know that at this point in the agenda we are looking for you to advise us

[0:24:52] Trustee Luckham: what the topic is that you wish to add to the agenda and the opportunity to speak to the

[0:25:00] Trustee Luckham: the background of this particular business item would come if council agreed by a two-thirds vote

[0:25:06] Trustee Luckham: to add it to the agenda so it's not the opportunity to speak about the initiative but to simply table

[0:25:15] Trustee Luckham: it as a business item and then your motion would come up when we got to that business item on the

[0:25:22] Trustee Luckham: the agenda do you understand that i

[0:25:28] Voice 38: can hear you loud and clear um my my issue with that is that

[0:25:35] Voice 38: the background really expresses why it ought to be put on the agenda so i think it would have a

[0:25:43] Voice 38: big impact on whether it made it on or not david stay

[0:25:52] Trustee Luckham: with us for a moment hang on okay so just

[0:26:17] Trustee Luckham: had a conversation of whether or not this is appropriate for you to speak to the item uh prior

[0:26:23] Trustee Luckham: to it being added to the agenda and i'm advised that out of necessity um you need to tell us

[0:26:30] Trustee Luckham: what it is and then you can speak to it but what i'm going to do at this point is ask the

[0:26:35] Trustee Luckham: executive committee members to recuse themselves from this part of the conversation until it is

[0:26:41] Trustee Luckham: determined by vote that it be added to the agenda and I have asked prior to

[0:26:47] Trustee Luckham: this conversation here anticipating this for Christina Evans to step up as chair

[0:26:52] Trustee Luckham: to conduct this portion of the agenda and she has agreed to do that so vice

[0:26:59] Trustee Luckham: chairs

[0:27:01] Voice 25: sorry just

[0:27:09] Voice 11: sorry before executive committee leaves we just need to further

[0:27:12] Voice 11: the record um record the reason for the potential conflict of interest and so my understanding just

[0:27:20] Voice 11: for the record is that as it because of the nature of the motion as executive committee you benefit

[0:27:26] Voice 11: financially from being members of executive committee and therefore it's inappropriate

[0:27:29] Voice 11: um for you to be a part of this deliberation so agreed yeah okay thank you

[0:27:34] Voice 25: yes they do no we have

[0:27:39] Voice 25: Yeah, that's correct.

[0:27:40] Voice 11: Under the conflict of interest guidelines, as part of the deliberation, if there's a conflict, they're obligated to excuse themselves from the session so that they can in no way influence the discussion of the motion.

[0:27:54] Voice 11: I

[0:27:54] Voice 12: see Alex Allen had his hand up. Is this got something to do with the...

[0:28:00] Voice 12: can

[0:28:00] Voice 16: i go a point of clarification i'd like to have more of what's going on here and what exactly is

[0:28:06] Voice 16: trustee harris's motion etc because i don't know

[0:28:09] Voice 16: what's going on right now

[0:28:10] Voice 12: perfect thank you very much yes we are getting to that point prior to actually hearing what the um

[0:28:19] Voice 12: the motion that's being brought forward is executive committee needed to recuse themselves

[0:28:23] Voice 12: and we had to get through the process to figure out whether or not this was coming forward now

[0:28:27] Voice 12: and it is. So now we're going to turn it back over to Trustee Harris. He can bring the motion

[0:28:32] Voice 12: that he wishes to raise to this table. And then once we get it up on the screen,

[0:28:37] Voice 12: he can speak to the motion as far as adding it to the agenda, not to influence a vote.

[0:28:44] Voice 12: Does that make sense? Trustee Harris?

[0:28:51] Voice 38: Thank you very much. Can you hear me clearly?

[0:28:54] Voice 38: I can, yes. The recommendation is that Trust Council expresses its grateful

[0:29:02] Voice 38: appreciation to the vice-chairs for their service on the executive committee and respectfully

[0:29:09] Voice 38: requests that each of them resign their positions effective today, March 11, 2025, in order to give

[0:29:17] Voice 38: trustees the opportunity to conduct a fully informed election to all four leadership positions

[0:29:22] Voice 38: on the executive committee. On the understanding that this resolution is no way intended as a

[0:29:29] Voice 38: criticism of any vice chair's performance conduct or character and that each vice chair who wishes

[0:29:35] Voice 38: to continue serving on the executive committee is invited and encouraged i'm encouraged sorry

[0:29:42] Voice 38: to stand for re-election the background is that the chair of the islands trust is resigning today

[0:29:50] Voice 12: may i pause you there for one second i'm just going to ask staff yes they have that

[0:29:55] Voice 12: Please put it on the screen because it was quite lengthy.

[0:30:00] Voice 12: just that people can have an opportunity to read it.

[0:30:03] Voice 12: I'm just gonna give them a few minutes,

[0:30:06] Voice 12: well, a few seconds, about 30 seconds to read through it,

[0:30:10] Voice 12: get on board, and then I'll ask you

[0:30:13] Voice 12: to give a very brief reason to add it to the agenda

[0:30:17] Voice 12: and not to discuss this as influencing a vote yet.

[0:30:36] Voice 12: Okay, it looks like most people have read through it.

[0:30:39] Voice 12: I saw your hand just one moment.

[0:30:41] Voice 12: I'm just going to allow Trustee Harris to speak

[0:30:43] Voice 12: to why he wants this added to the agenda, and then I'll

[0:30:48] Voice 12: take questions.

[0:30:56] Voice 38: As we all know, the chair

[0:30:58] Voice 38: of the Islands Trust is resigning his position today.

[0:31:04] Voice 38: This also is the first recommendation

[0:31:07] Voice 38: of the Islands Trust's governance review dated February

[0:31:10] Voice 38: 22nd, or sorry, February 2022.

[0:31:16] Voice 38: There's many reasons that are stated in there which we can go over after.

[0:31:19] Voice 38: um this also to keep it short is something that has been on the governance committee's

[0:31:25] Voice 38: matrix since the beginning of this term and it has been moved to the urgent and high priority

[0:31:32] Voice 38: section of the matrix and restated as election of executive committee and possible re-election

[0:31:38] Voice 38: same term um that happened at the january 29th um 2025 um trust council um the resignation of

[0:31:46] Voice 38: the chair offers an opportunity for trust council to request that this legislative deficit be

[0:31:52] Voice 38: addressed voluntarily while awaiting a response from the province for the request for a review

[0:31:58] Voice 38: and the potential legislative change to address this important issue i can leave it there and

[0:32:04] Voice 38: give more information later thank you thank

[0:32:08] Voice 12: you very much and um go ahead you had a question

[0:32:11] Voice 12: i'm sorry i can't quite read your name and i can't read i can't thank you i'm so sorry thank

[0:32:16] Voice 12: Thank you, Ben Maberly.

[0:32:17] Voice 32: Trustee Maberly.

[0:32:19] Voice 32: So this is interesting.

[0:32:22] Voice 32: I think the first thing we would need to discuss is where on the agenda this would go.

[0:32:26] Voice 32: I'm going

[0:32:27] Voice 12: to just pause you right there.

[0:32:29] Voice 12: If you have a question on the process right now, because this has to be, is the motions being made?

[0:32:35] Voice 32: No, I'm not speaking to the motion.

[0:32:36] Voice 32: I'm speaking to process.

[0:32:37] Voice 12: Okay.

[0:32:38] Voice 32: Thank you.

[0:32:38] Voice 32: Go ahead.

[0:32:39] Voice 32: So I need to hear from staff, because obviously we have elections coming up shortly.

[0:32:46] Voice 32: and this would impact elections, where on the agenda would this go?

[0:32:52] Voice 32: CAO, please.

[0:32:53] Voice 12: CAO Bruny.

[0:32:55] Voice 11: Thank you. Thank you for the question.

[0:32:56] Voice 11: I think it would be a separate motion.

[0:32:58] Voice 11: If this is agreed to add to the agenda,

[0:33:00] Voice 11: then Trust Council would have to have a motion

[0:33:02] Voice 11: to put it at a particular spot on the agenda.

[0:33:05] Voice 11: So you would make that determination after,

[0:33:07] Voice 11: if you had decided to add it to the agenda.

[0:33:10] Voice 11: I don't know if Director Martyn has anything to add,

[0:33:12] Voice 11: but that would be my expectation.

[0:33:18] Voice 12: Okay, so the motion's on the floor.

[0:33:20] Voice 12: i don't see any of the hands up for questions

[0:33:22] Voice 24: yep

[0:33:23] Voice 12: so it's a two-third majority vote to add it to the

[0:33:27] Voice 12: agenda are there any other questions on process you need a seconder so i'm going to call for a

[0:33:38] Voice 12: seconder does anybody wish to second this motion seconded thank you

[0:33:45] Voice 16: um

[0:33:48] Voice 12: no um right

[0:34:02] Voice 12: Okay, so the motion has been seconded, and I'm going to call for the vote to add it to

[0:34:10] Voice 12: the agenda. All those in favour, please raise your hand, and those online, please raise your

[0:34:17] Voice 12: hand electronically. Okay, so it looks like I've got three online and two in the room.

[0:34:32] Voice 12: yeah so that's five in favor um all those opposed please raise your hand well

[0:34:45] Voice 36: it's grand here i don't

[0:34:46] Voice 36: see how i can oh where's the icon for me to be able to raise my hand i don't see it i was just

[0:34:54] Voice 33: talking to you

[0:34:55] Voice 12: um we

[0:34:56] Voice 33: got it yeah

[0:34:57] Voice 12: he um david marlowe's got it yeah 11

[0:35:04] Voice 33: in the room and one

[0:35:06] Voice 33: online so that will fail.

[0:35:08] Voice 12: Okay so that was 12 opposed so that fails. Thank you very much

[0:35:15] Voice 12: Trustee Harris and I'll call the executive team back in again.

[0:36:07] Trustee Luckham: So I want to thank Trustee Evans

[0:36:09] Trustee Luckham: for stepping up and I'm advised that the addition of a new business item did not pass

[0:36:18] Trustee Luckham: And so thank you very much, everybody. I'm going to ask one more time. Is there any other new business to add today? Borthwick and Middleton?

[0:36:31] Voice 8: Yes, I'd like to add a notice of motion to the end of the meeting. I don't know if I need to speak to that in detail now, but a notice of motion for next council.

[0:36:40] Trustee Luckham: I see. OK. You know, I think a notice of motion, you could convey that by email at any point in time.

[0:36:47] Trustee Luckham: Okay, I was advised to do it here, but I'll say yeah

[0:36:51] Trustee Luckham: Do you want to make that notice of motion I

[0:36:55] Voice 8: Have

[0:36:56] Voice 8: If I can if I can speak to it later, I haven't got my specific note that I wrote about it

[0:37:02] Voice 8: Okay, in front of you. Okay

[0:37:04] Trustee Luckham: Trustee Middleton.

[0:37:09] Voice 13: Thank you chair. This is due to recent events

[0:37:13] Voice 13: Which is why I presented here now so apologies and I do so not to present in any way a controversial matter

[0:37:21] Voice 13: What I would like to propose is that we have a discussion centering around the Islands Trust's use of social media, most particularly Twitter, or X, formerly known as Twitter, and whatever Facebook is now called, ownership by Meta.

[0:37:38] Voice 13: My general view now, and I'm sure it's shared by many of our constituents, is that it's

[0:37:43] Voice 13: inappropriate for local governments to be using those two media.

[0:37:48] Voice 13: Rather than present a motion that could be contentious, I would just suggest that we

[0:37:54] Voice 13: add to the agenda a discussion around the Islands Trust use of social media, and if

[0:38:00] Voice 13: If it leads to sort of a consensus motion to direct our usage, then fantastic.

[0:38:09] Voice 13: But I would prefer that to come out of an honest discussion.

[0:38:14] Voice 13: So that's the request, is that there be a discussion of the Triton's Trust use of social media added to the new business section of the agenda.

[0:38:24] Trustee Luckham: Okay.

[0:38:25] Trustee Luckham: So thank you.

[0:38:27] Trustee Luckham: That would go under new business in section 16.

[0:38:29] Trustee Luckham: and what you're requesting is a discussion about the honest trust use

[0:38:33] Trustee Luckham: of social media. And so that will require a two-thirds vote of council to

[0:38:37] Trustee Luckham: add to the agenda. So I'm going to simply ask for those

[0:38:41] Trustee Luckham: in favor of adding this item.

[0:38:44] Trustee Luckham: Oh, I need a seconder, apparently. I see Trustee

[0:38:50] Trustee Luckham: Ben

[0:38:53] Trustee Luckham: Maberly. Thank you. Ben Maberly is seconded. So therefore

[0:38:57] Trustee Luckham: for um i'll call for the vote all those in favor of adding that to the agenda that's the 20th and

[0:39:12] Trustee Luckham: i'm also in favor 21. 21 in february so please lower your hands those opposed to adding this

[0:39:18] Trustee Luckham: to the agenda okay none opposed so that carries um and thank you very much so it's 16.2 we're adding

[0:39:30] Trustee Luckham: um discussion regarding social media and i might suggest that you speak with staff about how that

[0:39:45] Trustee Luckham: That might be an outcome to do some investigative work or whatever in order to help that conversation along in advance of that business item.

[0:39:51] Voice 8: Pardon me, Chair.

[0:39:53] Voice 8: Yeah.

[0:39:56] Voice 8: It's been suggested that my motion might also fit on a new business.

[0:40:00] Voice 8: I don't know.

[0:40:01] Voice 8: I'm trying not to run a rough shot over the process.

[0:40:05] Voice 8: So do you want to add a new business item?

[0:40:07] Voice 8: Sure.

[0:40:07] Voice 8: Yeah, if that's appropriate.

[0:40:08] Voice 8: Please go ahead.

[0:40:09] Trustee Luckham: Yeah.

[0:40:09] Voice 8: Yeah.

[0:40:11] Voice 8: Yeah, I'd like, similarly to having a discussion about social media, I am very concerned about the use of generative AI in software and other processes.

[0:40:20] Voice 8: And I would like to have a discussion about that at Trust Council and ask for some information from staff going forward.

[0:40:26] Trustee Luckham: Okay.

[0:40:28] Trustee Luckham: I can't help but reflect.

[0:40:29] Trustee Luckham: I certainly, we can add that if council wishes.

[0:40:35] Trustee Luckham: We used to consider that new business item

[0:40:37] Trustee Luckham: that comes at the late hour should be urgent.

[0:40:41] Trustee Luckham: And so, and I respect that if you think that's urgent,

[0:40:45] Trustee Luckham: then we can have that conversation.

[0:40:46] Trustee Luckham: So a new business item for discussion

[0:40:49] Trustee Luckham: around the use of AI, and I need a seconder.

[0:40:54] Trustee Luckham: And I see Ben Maberly a second time down there.

[0:40:57] Trustee Luckham: And so moved and seconded.

[0:40:59] Trustee Luckham: So vote on a discussion on AI to be added to the new business section of the agenda.

[0:41:05] Trustee Luckham: All those in favor?

[0:41:15] Voice 26: I got 18.

[0:41:16] Voice 26: 18 in favor.

[0:41:17] Trustee Luckham: So please lower your hands.

[0:41:20] Trustee Luckham: That's good.

[0:41:20] Trustee Luckham: So those opposed?

[0:41:24] Trustee Luckham: Let's see.

[0:41:25] Trustee Luckham: One online.

[0:41:26] Trustee Luckham: Two.

[0:41:27] Trustee Luckham: Three.

[0:41:27] Trustee Luckham: Four.

[0:41:29] Trustee Luckham: So that carries also.

[0:41:31] Trustee Luckham: So that will be added at 16.3.

[0:41:34] Trustee Luckham: You're following us, I'm sure, Alexandra.

[0:41:36] Trustee Luckham: Sandra, discussion regarding the use of AI.

[0:41:46] Trustee Luckham: Okay.

[0:41:47] Trustee Luckham: Anything further to add to the agenda?

[0:41:53] Trustee Luckham: Not seeing any other hands.

[0:41:56] Trustee Luckham: Just pausing for our time-delayed friends joining us so far.

[0:42:01] Trustee Luckham: And so, therefore, then I'm going to advise by general consent that the agenda be adopted as amended.

[0:42:11] Trustee Luckham: And, Christina Evans, before we go there?

[0:42:14] Voice 12: there was a request to move dark skies earlier and i believe that that would be appropriate

[0:42:18] Voice 12: to move it at this point before adopting the agenda as it stands um

[0:42:22] Trustee Luckham: i think we have the

[0:42:23] Trustee Luckham: flexibility adjust to adjust the agenda as we go along um as we do in the past but i suppose

[0:42:32] Trustee Luckham: if there was a and i would like to confer with staff about where that might land is the best

[0:42:37] Trustee Luckham: place um but do you have a suggestion where we should place it on the agenda out of fairness

[0:42:45] Voice 12: It was suggested the first thing Wednesday or first thing Thursday, or if possible, if we get through this evening's work, we can add it on for this evening.

[0:42:58] Trustee Luckham: OK, I guess I'm hesitating because I don't want to make a decision for a future chair.

[0:43:08] Trustee Luckham: So how about you let the next chair decide that?

[0:43:12] Trustee Luckham: So let's decide where we can do that at that moment in time.

[0:43:17] Trustee Luckham: Is that a respectful way to do that, Christina Evans?

[0:43:21] Trustee Luckham: quick

[0:43:22] Voice 12: question on process once the agenda is being adopted can we move back to what we can

[0:43:26] Voice 12: thank you yeah

[0:43:27] Trustee Luckham: okay thank you for that consideration so therefore let's adopt the

[0:43:34] Trustee Luckham: agenda as amended by general consent okay so that concludes that item so here we are

[0:43:44] Trustee Luckham: election of the island trust council chair and i am going to turn it over to david marlin

[0:43:56] Voice 26: Yeah, you need the advice?

[0:44:01] Voice 11: Director Marlory.

[0:44:03] Voice 34: Okay, thank you.

[0:44:04] Trustee Luckham: Sorry, we have some hands up on the staff table.

[0:44:09] Voice 11: If I may, just before we begin this process, on behalf of staff, I'd just like to take a moment to acknowledge Chair Luckham and his service as chair over three terms.

[0:44:19] Voice 11: terms as one of you is about to become very aware assuming the role of chair carries with it a great

[0:44:25] Voice 11: deal of responsibility and a lot of work and so I know that all staff have appreciated his his

[0:44:31] Voice 11: commitment and hard work and dedication and so on behalf of staff of islands trust before he steps

[0:44:36] Voice 11: down from this role officially I just like to thank him for for his work as with chair with

[0:44:40] Voice 11: staff and with all of you over the last three terms thank you let's

[0:45:01] Trustee Luckham: get back to work

[0:45:01] Voice 27: okay

[0:45:02] Voice 27: Okay.

[0:45:03] Voice 34: Oh, yeah. Thank you.

[0:45:06] Voice 34: So, yeah, under the Islands Trust Act, once a position on the executive committee is made vacant,

[0:45:14] Voice 34: Trust Council has 90 days to fill that position.

[0:45:19] Voice 34: So we're going to do that today.

[0:45:22] Voice 34: And so what we'll do is follow the Islands Trust Act for election of executive committee members, in this case, the chair.

[0:45:32] Voice 34: So every person around the table, all 26 trustees, including the executive committee, are eligible to be nominated to be a member or to be the chair of Trust Council.

[0:45:48] Voice 34: Yeah, so we've already received notice that two people have indicated they're interested, and that would be Vice Chair Maud and Trustee Patrick.

[0:46:00] Voice 34: Again, anybody can be nominated. I'm going to get to that in a second.

[0:46:04] Voice 34: If a person that becomes the chair is a member of the executive committee, then we will have to do another election to fill that vacant executive committee position.

[0:46:19] Voice 34: We'll have to do that, or we should do that today.

[0:46:22] Voice 34: That 90-day rule still applies, but there is a limitation in the Act that one person cannot hold two positions.

[0:46:31] Voice 34: So if you did not fill that vacancy today, that means the other three members have to handle the local trust committees until that election happens.

[0:46:42] Voice 34: So it would be good to do both of them today if that is the case.

[0:46:46] Voice 34: So I just wanted to make that clear.

[0:46:49] Voice 34: The other thing I want to point out is that this is a secret ballot election.

[0:46:54] Voice 34: So the rules, like when you're creating resolutions, they abstain rules and all that, they don't apply.

[0:47:00] Voice 34: apply so if you decide not to vote your vote will just not be counted and it will be the person who

[0:47:08] Voice 34: receives the most votes from those people that do vote okay so just keep that in mind by not voting

[0:47:14] Voice 34: you're not voting in favor of anybody your vote would just not be counted and the same goes for

[0:47:21] Voice 34: a spoiled ballot so if it's not clear who you're voting for that would just be discarded as a

[0:47:26] Voice 34: spoiled ballot and i'll get to that a little bit more when we get to the balloting okay so next

[0:47:32] Voice 34: step so the process will be nominations and the nomination process will be a person may make the

[0:47:39] Voice 34: nomination it needs a seconder and then ask the individual be nominated if they're willing to

[0:47:44] Voice 34: stand for that position and if they are we'll put the name on the list i'm going to ask alex

[0:47:51] Voice 34: to just bring a blank sheet up here and then just put the names they'll come up in alphabetical

[0:47:56] Voice 34: order eventually for you so we have a complete list of who is running for the for the position

[0:48:05] Voice 34: of chair once we have that we'll give each individual about three minutes to state why

[0:48:14] Voice 34: they would like to be chair whatever they want to say about that that will be done in alphabetical

[0:48:19] Voice 34: order by the last name and then following all of the presentations we'll take some time for

[0:48:25] Voice 34: questions of any of the candidates from around the table.

[0:48:29] Voice 34: And then following that, I'll take a few minutes to create the ballot and distribute

[0:48:33] Voice 34: them, and then you can obviously do the election.

[0:48:37] Voice 34: Are there any questions on the process before we start the nominations?

[0:48:43] Voice 34: Can I see Trustee Mabley?

[0:48:45] Voice 32: Yeah, just one question. So the winner, do they have to get at least 50% of the vote?

[0:48:50] Voice 34: No, this is going to be just the

[0:48:52] Voice 34: the person who receives the most volts.

[0:48:55] Voice 34: So it could be, you know,

[0:48:57] Voice 34: if there's six or seven people running

[0:48:59] Voice 34: and one person gets five volts

[0:49:02] Voice 34: and everybody else gets less,

[0:49:03] Voice 34: the person with five volts

[0:49:05] Voice 34: is the person who becomes the chair.

[0:49:08] Voice 34: Very simple.

[0:49:10] Voice 34: Any other questions?

[0:49:14] Voice 34: Okay.

[0:49:15] Voice 34: I will now ask for nominations.

[0:49:18] Voice 34: So if Alex is ready,

[0:49:23] Voice 34: and I'm just going to pull up my notes here

[0:49:25] Voice 34: so I can figure it out, there we go

[0:49:27] Voice 34: alright so I'm going to ask a first time

[0:49:29] Voice 34: for a nomination and actually

[0:49:31] Voice 34: I'm going to go to

[0:49:33] Voice 34: Trustee Boland

[0:49:34] Voice 34: first time for

[0:49:37] Voice 34: nominations for Chair of Trust Council

[0:49:39] Voice 34: Trustee Boland

[0:49:41] Voice 24: I'd like to nominate Trustee Patrick

[0:49:43] Voice 24: for the position of Chair of Trust Council

[0:49:45] Voice 24: thank you

[0:49:47] Voice 34: I need a second there

[0:49:50] Voice 34: sorry I just see

[0:49:51] Voice 34: Trustee Lisa Gavril, okay, and I just want to ask Trustee Patrick if she's willing to

[0:49:58] Voice 34: stand, and I see that she is, okay.

[0:50:02] Voice 34: And Trustee Allen?

[0:50:05] Voice 34: I nominate Trustee Tim Peterson.

[0:50:08] Voice 34: Peterson?

[0:50:09] Voice 34: Thank you.

[0:50:11] Voice 34: Let me just get that written down here.

[0:50:13] Voice 34: I need a seconder.

[0:50:15] Voice 34: I see Trustee Yates, and Trustee Peterson, are you willing to stand for chair?

[0:50:21] Voice 34: Okay. Thank

[0:50:23] Voice 34: you. Any more nominations? I see Trustee Yates.

[0:50:29] Voice 3: Nominate Trustee Maud, David Maud, please.

[0:50:33] Voice 34: Great. Thank you. And I need a seconder, so Trustee Allen. And I just want to make sure,

[0:50:41] Voice 34: Trustee Maud, you're willing to accept to see a thumbs up. Are there any more nominations?

[0:50:47] Voice 34: Trustee Middleton?

[0:50:48] Voice 34: I'd like to nominate Trustee Maberly, please.

[0:50:52] Voice 34: please. Okay. Trustee Mabley. And is there a seconder for Trustee Mabley? No. I see Trustee

[0:50:59] Voice 34: Boyd's work. I'll get to that in a minute. Okay. And Trustee Mabley, are you willing to stand?

[0:51:07] Voice 34: Okay. Thank you. So that one's a no. Do we have any more nominations?

[0:51:13] Voice 34: nominations and as so did okay thank you any more nominations for chair okay I'm going to ask a

[0:51:27] Voice 34: second time are there any more nominations for chair of trust council okay and going to ask a

[0:51:37] Voice 34: third and final time are there any more nominations for chair of trust council okay with that I'm

[0:51:47] Voice 34: close the nominations, and we have Trustee

[0:51:52] Voice 34: Maud, Trustee Patrick, and Trustee Peterson.

[0:51:56] Voice 34: So the next step is for those three people to have

[0:51:59] Voice 34: an opportunity to state why they would like to be the chair,

[0:52:04] Voice 34: and we'll start in alphabetical order

[0:52:07] Voice 34: with Trustee Maud. So I'll just turn it over to Trustee Maud.

[0:52:12] Voice 34: It's up to you. Whatever you want to do. You can come up here or do it from there.

[0:52:15] Voice 34: This

[0:52:17] Voice 41: works just fine. Thank you very much. Well, thank you very much. I think my nomination letter that was in the trust package on page 10 kind of fills out sort of my resume for Trust Council.

[0:52:31] Voice 41: council. Normally speaking, we're doing this at the beginning of trust council when so many people

[0:52:36] Voice 41: sitting on the table literally don't know who you are. They've just been elected. We're going

[0:52:41] Voice 41: through all the process of becoming a trustee, getting involved with trust, and it becomes very

[0:52:47] Voice 41: confusing. At this point, I'm at an advantage because you all know me. I don't think I have

[0:52:54] Voice 41: to explain who I am, what I stand for, how I vote, how I've supported people, and how I support the

[0:53:01] Voice 41: trust. So I can get rid of a five-minute speech that way. I can also assure my fellow trustees

[0:53:10] Voice 41: and local trust committees, because this was pointed out to me, they were afraid, well,

[0:53:14] Voice 41: if I vote for you, then you're not going to be my chair anymore, because you're going to be chair

[0:53:18] Voice 41: of trust council. I will commit, if I'm elected chair, that I will stick with my local trust

[0:53:26] Voice 41: committees that I am chairing. And if I have to infill with some other stuff, I will commit to

[0:53:31] Voice 41: that i'm i'm now happily retired and have the benefit of time and energy i'm not that old and

[0:53:38] Voice 41: be able to sort of do what it is needed to support the trust you know me as a calm respectful

[0:53:47] Voice 41: and productive member of trust council it's i i don't know what more i can say is i really

[0:53:54] Voice 41: appreciate the last couple of weeks then the phone calls the letters of support the emails

[0:54:00] Voice 41: it's been an honor to be considered for this position.

[0:54:04] Voice 41: And, you know, I appreciate the support

[0:54:07] Voice 41: and may the best person win.

[0:54:09] Voice 41: Thank you.

[0:54:14] Voice 34: Okay, thank you, Vice-Chair Mullin and Trustee Patrick.

[0:54:32] Voice 22: Really two reasons why I put my name forward.

[0:54:35] Voice 22: Firstly, I cannot stand by and watch our staff

[0:54:39] Voice 22: mightily struggle any longer.

[0:54:41] Voice 22: Our new CAO and our stalwart staff

[0:54:43] Voice 22: deserve to work with a chair who has a clear mandate and the energy to work with them

[0:54:48] Voice 22: to improve staff retention and strategically manage our resources.

[0:54:53] Voice 22: Secondly, we must truly act before it is too late.

[0:54:56] Voice 22: Given my experience, my demonstrated ability to work with trustees from all viewpoints,

[0:55:03] Voice 22: and my key relationship with the provincial level,

[0:55:05] Voice 22: I believe that I can provide the leadership we need to do as much as we can internally

[0:55:10] Voice 22: to tackle the outdated policies and systems

[0:55:13] Voice 22: while keeping the pressure on the province

[0:55:15] Voice 22: to lead a review of the mandate structure and governance.

[0:55:18] Voice 22: The trust has voted twice in recent years

[0:55:21] Voice 22: to ask the province to do a review.

[0:55:22] Voice 22: The province has, in turn, asked us to get our house in order.

[0:55:27] Voice 22: Someone must lead that effort.

[0:55:29] Voice 22: Let's be clear, the longer we wait to take action,

[0:55:32] Voice 22: the more ineffective the trust will become,

[0:55:34] Voice 22: the more wear and tear it will have on our staff,

[0:55:37] Voice 22: and the more eroded our public trust will become.

[0:55:43] Voice 22: We only have a short time before the next local election

[0:55:46] Voice 22: to turn the page and act.

[0:55:49] Voice 22: If you choose me to be your chair,

[0:55:51] Voice 22: I will ensure our meetings are led fair but firmly

[0:55:55] Voice 22: and keep the discussions flowing and focused.

[0:55:58] Voice 22: I bring experience and stability as a former vice chair

[0:56:01] Voice 22: and chair of several local trust committees

[0:56:04] Voice 22: and I'm on all the standing and

[0:56:08] Voice 22: special committees. I chair a regional planning committee

[0:56:12] Voice 22: but I'm not on trust programs. I'm up to date on the executive committee

[0:56:16] Voice 22: and I commit to ensuring that all of you are made more aware of the

[0:56:20] Voice 22: activities at the executive committee. And I commit to identifying and redirecting

[0:56:24] Voice 22: back to this council some of the responsibilities that have been delegated

[0:56:28] Voice 22: to the trust committee, executive committee over the years.

[0:56:31] Voice 22: I commit to spending at least one day a week in Victoria so that I can work closely with CIO Brony.

[0:56:39] Voice 22: With closer collaboration and with Trust Council's intentions and staff needs, we can achieve our strategic goals.

[0:56:47] Voice 22: I also commit to developing informal peer support and peer mentoring groups.

[0:56:52] Voice 22: No one at this table should feel alone or abandoned.

[0:56:56] Voice 22: in. We need to lean into our legacy knowledge and mentor anyone who aspires to be a future chair

[0:57:03] Voice 22: or vice chair or simply a more effective trustee. Yes, we face challenges. Yes, this organization

[0:57:10] Voice 22: needs to evolve. And yes, we need to do much more to build meaningful relationships with First

[0:57:16] Voice 22: Nations. This is what we signed up for. We all want an organization that staff are proud to work

[0:57:23] Voice 22: for and all of us want to have meaningful impact on the well-being of our island communities and

[0:57:30] Voice 22: the environment we have the strengths that we can and must lean into and we must use the time we

[0:57:37] Voice 22: have left as council to dig in and address the issues facing us not just for our communities

[0:57:42] Voice 22: but for the future viability of the trust thanks and

[0:57:55] Voice 34: uh vice chair peterson good afternoon everyone

[0:58:06] Voice 10: I wanted to start by thanking Peter Luckham for his service as Chair of Islands Trust Council for the last 10 years.

[0:58:14] Voice 10: His decision to step down provides us with an opportunity that I hope we can collectively use for positive change.

[0:58:22] Voice 10: I recognize that every one of us around the table is passionate about their island community,

[0:58:27] Voice 10: and I believe that every voice at Council has value and deserves to be heard.

[0:58:31] Voice 10: so how can we work together to recreate our collective space into one where every trustee

[0:58:37] Voice 10: feels comfortable to express their opinions something i feel that's very important what is

[0:58:44] Voice 10: the point of stressing the need for a more collegial meeting environment it's about working

[0:58:49] Voice 10: together towards our goals preserving and protecting the natural environment in this

[0:58:54] Voice 10: beautiful place that we call home building respectful relationships with first nations

[0:59:00] Voice 10: who have called this place home since time immemorial for fiscal responsibility,

[0:59:06] Voice 10: for improving the service to the public,

[0:59:10] Voice 10: exploring innovative approaches to the housing crisis so many are experiencing in our islands,

[0:59:15] Voice 10: and it's about keeping our communities the diverse and amazing places we're all fortunate to live.

[0:59:24] Voice 10: As well as a review of our mandate, governance, and structure,

[0:59:27] Voice 10: Our request to the province for a review includes the alignment of decision-making processes and structures in the Islands Trust with the Declaration on the Rights of Indigenous Peoples Act.

[0:59:39] Voice 10: On Friday, I attended the Rural Islands Economic Partnership Forum, where Adam Olsen was the keynote speaker.

[0:59:47] Voice 10: I took the opportunity to ask him about our approach to the province and what he thought would be an effective strategy to convince the ministry to seriously consider our request.

[0:59:55] Voice 10: West. His reply was that we need to start by building

[1:00:00] Voice 10: better relationships with first nations we all know that nations want a real voice in land use

[1:00:06] Voice 10: decisions on the islands and we lack the latest legislative powers to officially bring them to

[1:00:12] Voice 10: the table if the nations were to support the notion island stress act needs to be brought

[1:00:19] Voice 10: into alignment with dripa there's actually a real chance of a review happening that's the

[1:00:26] Voice 10: in cooperation with part of our mandate we need to start by building better relationships

[1:00:32] Voice 10: relationships. And how do we do that? I believe that we need to start right here ourselves.

[1:00:40] Voice 10: We need to model the behavior that says we can be respectful to each other,

[1:00:46] Voice 10: despite our differing opinions, right here at this table. And I know we can do this.

[1:00:52] Voice 10: We all know we can do this. So I ask you to join me in taking this opportunity individually

[1:00:57] Voice 10: individually and collectively to make Trust Council a more thoughtful, productive and

[1:01:04] Voice 10: respectful space. Thank you.

[1:01:11] Voice 34: Okay, thank you. So that's the presentations. I'm just wondering if

[1:01:15] Voice 34: the three candidates would want to sit at the head table and just displace our chair and vice chair.

[1:01:27] Voice 34: Right, this is the question and answer. So you can ask any questions you want of any of the

[1:01:32] Voice 34: candidates or all the candidates so i'll just act as the moderator and just put your hand up and

[1:01:39] Voice 34: we'll try and keep track of who wants to ask questions so i should see trustee harry's first

[1:01:46] Voice 34: trustee yates i'm going to get a piece of paper so i can track things uh trustee harris are you

[1:01:51] Voice 34: ready yes go ahead thank

[1:01:54] Voice 38: you this is a question for all three candidates um and thank you very

[1:01:59] Voice 38: much for standing up to run for this position my question is when you get a seat in front of

[1:02:06] Voice 38: the minister of municipal affairs and um and talk about the uh the letter that we've sent in and

[1:02:17] Voice 38: regarding the um the dysfunction of the islands trust will you say and will you say that the

[1:02:25] Voice 38: undemocratic representation aspect of the islands trust as is one of the key things that we need to

[1:02:32] Voice 38: focus on and ask them what will they do to alleviate that will you use those words thank you

[1:02:48] i'll

[1:02:51] Voice 10: be the first to answer that i think that my position would be based on the direction from

[1:02:58] Voice 10: trust council and uh based on the request um to the province there's a request for a review

[1:03:06] Voice 10: although we did specify certain aspects that particular aspect did not make it in the letter so

[1:03:13] Voice 10: i would want to actually do a check-in with trust council and see if that was a top priority of

[1:03:17] Voice 10: trust council to convey that message to the minister i

[1:03:24] Voice 41: would concur um that is the right

[1:03:26] Voice 41: answer. When we are sitting with the minister, we are sitting as the representatives of Trust

[1:03:31] Voice 41: Council. So the messaging and the words that we use should be the messages and words that are

[1:03:38] Voice 41: given to us by Trust Council. So based on the letter as it stands in our request, that's not

[1:03:45] Voice 41: highlighted. So I would be reluctant to go forward. But Trust Council has a motion, wants to

[1:03:55] Voice 41: to put that on the radar,

[1:03:58] Voice 41: I will take those marching orders.

[1:04:00] Voice 41: Thank you.

[1:04:03] Voice 22: As I understood our request,

[1:04:05] Voice 22: we were asking the province to do a review of its act

[1:04:09] Voice 22: and that it would develop its scope of work

[1:04:12] Voice 22: and a thorough and robust scope of work

[1:04:14] Voice 22: in consultation with First Nations

[1:04:16] Voice 22: who never had an opportunity to be consulted in 1972 and 3.

[1:04:22] Voice 22: So an entire scope of work needs to be done

[1:04:25] Voice 22: to do a robust review of the islands trust and that scope belongs on the responsibility of the

[1:04:30] Voice 22: province okay

[1:04:34] Voice 34: thank you uh trustee yates and anybody else wants to ask questions put your

[1:04:39] Voice 34: hand up and i'll catch you thank you thank

[1:04:43] Voice 3: you director marler and thank the three of you for so

[1:04:48] Voice 3: bravely standing up for this position it is a really good sign of our democratic

[1:04:54] Voice 3: wishes that we have three people standing for this position, and I really appreciate that.

[1:05:02] Voice 3: I have one somewhat personal question. When I ran for the Trust over two years ago,

[1:05:09] Voice 3: I stated a number of times in my campaign that I had three main jobs. One was to support

[1:05:16] Voice 3: the Gabriola Trust area. One was to support the Islands Trust Conservancy if I were to be elected

[1:05:24] Voice 3: to that. And the other was to support our federation. One of the ways that I feel we

[1:05:33] Voice 3: best support each other four times a year is meeting in person. There are lots of other reasons

[1:05:41] Voice 3: I want us to meet in person, but that's a big one. I want to know your stand, and I don't need

[1:05:48] Voice 3: a talk about the budget. I understand the budget implications clearly. I want to know

[1:05:54] Voice 3: your stand on meeting in person as council there's

[1:06:07] Voice 22: absolutely no question that in-person meetings are

[1:06:10] Voice 22: the most effective i know i'm a people person you can feel in the emotion and and where when

[1:06:17] Voice 22: we're together so there's if wherever there's an option in person is always the best yeah

[1:06:26] Voice 41: in-person meetings have always sort of been the cornerstone of violence trust um the amount of

[1:06:32] Voice 41: things are accomplished around the table face to face is immense but also the after hours networking

[1:06:39] Voice 41: um the mentoring the everything it's it's it's so valued um it's the i i have consistently

[1:06:48] Voice 41: voted for in-person um meetings um it's always been a budgetary concern but but i reflect that

[1:06:56] Voice 41: But in-person meetings represent approximately 1% of our budget.

[1:07:00] Voice 41: And for our constituents, I think that's the most valuable 1% of the expenditures out of our budget that we make.

[1:07:08] Voice 41: And I will always be in support.

[1:07:12] Voice 41: So leave it at that.

[1:07:13] Voice 41: Thank you.

[1:07:15] Voice 10: Yeah, I concur.

[1:07:18] Voice 10: And I am on record every time it comes up, I'm always in support of continuing in-person meetings.

[1:07:27] Voice 10: So valuable.

[1:07:30] Voice 10: Okay, thank you. Trustee Bernardo?

[1:07:35] Voice 29: Thank you, and thank you to all three candidates who put your names forward.

[1:07:44] Voice 29: That takes a certain amount of courage, and it's an indicator of the commitment all three of you have to the organization.

[1:07:51] Voice 29: I've got a question for all three of you, and it relates to the corporate plan effort.

[1:07:57] Voice 29: For a lot of complicated reasons we're all aware of but don't have to get into now,

[1:08:01] Voice 29: Now, we haven't really made a lot of progress over the past six to eight months with respect to getting the corporate planning established at the trust.

[1:08:14] Voice 29: But what are your thoughts on how we can get the project on track as soon as possible after we have the new chair?

[1:08:20] Voice 29: And I say that aware that that's something that has to be worked, you know, cooperatively, collaboratively with, you know, some committees, but certainly with staff.

[1:08:32] Voice 29: But just what your immediate thoughts on how, as chair, what you can do to advance the project, get it on track.

[1:08:40] Voice 29: Thank you.

[1:08:43] Voice 41: Good question.

[1:08:49] Voice 41: Unfortunately, Trust Council has so many important projects.

[1:08:53] Voice 41: We've got the policy statement.

[1:08:55] Voice 41: we've got the strategic plan.

[1:08:57] Voice 41: We've got so many things on our radar.

[1:09:01] Voice 41: And Trust Council needs to prioritize.

[1:09:04] Voice 41: Sometimes we act like the ADHD child,

[1:09:06] Voice 41: is that we work on this, work on that, work on that.

[1:09:08] Voice 41: And literally, we end up spinning our wheels,

[1:09:11] Voice 41: not accomplishing our goals.

[1:09:13] Voice 41: So, you know, corporate plan, eye on your radar.

[1:09:17] Voice 41: Trust Council needs to put it high on its radar.

[1:09:20] Voice 41: radar. And then we as EC have to act on that. But right now, the way that Trust Council

[1:09:29] Voice 41: has expressed itself is not high on the radar. So we work for you. So if trustees want that

[1:09:39] Voice 41: prioritized, we need to have that instruction because it's not up to the chair or EC to

[1:09:47] Voice 41: just go, this is our pet project, we're advancing it. We advance based on what you

[1:09:52] Voice 41: you tell us to advance. Certainly, I will endorse and work with that direction and get it done.

[1:10:00] Voice 41: But when we have so many buckets that we're trying to deal with, these type of things,

[1:10:04] Voice 41: you're totally correct. They fall behind. And it's not right, but we work at the will of Trust

[1:10:11] Voice 41: Council. Thank you.

[1:10:19] Voice 22: I have absolute confidence that staff will implement the corporate plan.

[1:10:24] Voice 22: In fact, I think they're well underway.

[1:10:26] Voice 22: We had a framework that was already established,

[1:10:29] Voice 22: and we've made it a priority for the new CAO on his performance to make it a priority.

[1:10:37] Voice 22: So I have every bit of confidence that by working together with staff,

[1:10:41] Voice 22: we're going to see implementation of the corporate plan.

[1:10:48] Voice 10: Yeah, thank you for the question.

[1:10:50] Voice 10: I agree with Trustee Patrick.

[1:10:52] Voice 10: A lot of work has been done, and I want to take a moment and thank the trustees

[1:10:56] Voice 10: that have been part of the working group

[1:10:59] Voice 10: in conjunction with financial planning,

[1:11:01] Voice 10: but not including more than just financial planning members.

[1:11:04] Voice 10: A lot of that legwork has been done by that group

[1:11:10] Voice 10: and with the support of staff.

[1:11:12] Voice 10: And I also have confidence that it's going to be rolling out.

[1:11:15] Voice 10: And it's a new era, actually, for Trust Council,

[1:11:18] Voice 10: and I think it's a really positive development

[1:11:20] Voice 10: in terms of what I will do as chair,

[1:11:23] Voice 10: is support that work in every way that I can.

[1:11:26] Voice 10: Hey,

[1:11:31] Voice 34: thank you. And we have Vice Chair Elliott.

[1:11:39] Voice 17: Thank you. If you could share something about your vision for this agency, this organization, and how it might potentially innovate.

[1:11:49] Voice 17: innovate and what would be a strategy that we can put our best foot forward in the next two years

[1:11:54] Voice 17: and use the best of what we have to position the next trust council to be a leading force

[1:12:05] Voice 17: in governance in the Salish Sea?

[1:12:12] Voice 10: So my vision is that probably the most important work we can do

[1:12:19] Voice 10: is that building relationship with First Nations.

[1:12:22] Voice 10: I think everyone around this table

[1:12:24] Voice 10: has identified the importance of that.

[1:12:27] Voice 10: And to me, it ties into every bit of our work.

[1:12:32] Voice 10: It should tie into every bit of our work.

[1:12:35] Voice 10: And that laying those foundations now,

[1:12:38] Voice 10: doing the work is actually the best way perhaps

[1:12:42] Voice 10: that we can leave Trust Council in a good position.

[1:12:45] Voice 10: There's been a lot of distrust

[1:12:48] Voice 10: leading up to where we are today.

[1:12:50] Voice 10: We have done some good work.

[1:12:52] Voice 10: We have a lot more work to do.

[1:12:53] Voice 10: And I think it's vital that we continue that work.

[1:13:00] Voice 41: Yeah, some tailing on that is

[1:13:03] Voice 41: Island's Trust is noted as being leaders

[1:13:05] Voice 41: in local government

[1:13:07] Voice 41: in the fields of First Nations relationships.

[1:13:11] Voice 41: That was identified with our meeting

[1:13:13] Voice 41: with provincial staff at UBCM.

[1:13:17] Voice 41: The sad part is that we don't have

[1:13:19] Voice 41: a lot of enabling legislation to to enable us to do the things that we're doing and you know

[1:13:27] Voice 41: that's part of the review is that we need to strengthen those relationships but also

[1:13:32] Voice 41: strengthen the legislation that enables us to do these things and we're working

[1:13:38] Voice 41: in that particular field in a huge void um the other thing is is we need to really focus

[1:13:47] Voice 41: is on that statement in cooperation with others we at times we're not really good at working with

[1:13:55] Voice 41: with our regional districts our improvement districts our provincial government our federal

[1:13:59] Voice 41: government there's there's we need to be better at communicating we need a better engagement

[1:14:05] Voice 41: and we need to be better at respecting other people's needs and opinions and i i think we do

[1:14:13] Voice 41: do really good. But you know, everybody can do better. And you know, we have so sitting around

[1:14:20] Voice 41: the table, we have a brain trust that can help us lead us to be better, greater, and the best

[1:14:27] Voice 41: in the province. Thank you.

[1:14:33] Voice 22: I always believed this could be the best coastal planning agency.

[1:14:38] Voice 22: In fact, last term, we put that on the CAO's performance review as an aspirational goal.

[1:14:44] Voice 22: everybody that lives in our islands

[1:14:49] Voice 22: cares deeply about the islands

[1:14:51] Voice 22: we all know that

[1:14:53] Voice 22: there's no debate of environment

[1:14:54] Voice 22: or these things, we're all there

[1:14:56] Voice 22: we live in these islands because we care deeply

[1:14:59] Voice 22: we need to find a way

[1:15:01] Voice 22: to communicate

[1:15:01] Voice 22: and communicate what we're doing

[1:15:05] Voice 22: yes, we have to continue

[1:15:06] Voice 22: and build the relationships

[1:15:08] Voice 22: and get the protocols and letters of understanding

[1:15:11] Voice 22: so we have

[1:15:12] Voice 22: we understand how to communicate with each other

[1:15:14] Voice 22: with the First Nations

[1:15:17] Voice 22: I think you quoted Adam last week at the Rural Island Economic Partnership, said we had to

[1:15:25] Voice 22: share the jurisdiction with First Nations.

[1:15:29] Voice 22: But yes, we have to communicate and we have to engage and we have to get our name out

[1:15:33] Voice 22: there.

[1:15:34] Voice 22: We are not well respected right now by many of the people that live in the islands, and

[1:15:40] Voice 22: we have to turn that around, and we have to turn that around quickly.

[1:15:47] Voice 34: Okay, thank you.

[1:15:48] Voice 34: I have Trustee Middleton, if there's any more questions, put your hand up.

[1:15:53] Voice 34: We set about 15 minutes for this, so I've got a few more minutes left.

[1:15:57] Voice 34: Trustee Middleton?

[1:15:59] Voice 13: Thank you.

[1:16:01] Voice 13: Thank you to the three of you for running.

[1:16:04] Voice 13: Hopefully the successful candidate this day doesn't go down as one of infamy in your autobiography.

[1:16:12] Voice 13: but for the three of you

[1:16:14] Voice 13: there's some clarity emerging

[1:16:17] Voice 13: around the role of a

[1:16:20] Voice 13: secretariat function or a governance director

[1:16:23] Voice 13: at the council level

[1:16:26] Voice 13: I would like to ask you what your thoughts are on that role

[1:16:29] Voice 13: as it is potentially emerging

[1:16:32] Voice 13: and how you might see yourself working with that individual

[1:16:35] Voice 13: should that person come to pass

[1:16:39] Voice 13: in terms of being somebody who works with council

[1:16:43] Voice 13: and very closely with the chair.

[1:16:47] Voice 13: Thank you.

[1:16:53] Voice 22: Trustee Middleton, you've been talking about this role

[1:16:55] Voice 22: for now a couple of years.

[1:16:57] Voice 22: I think where we were emerging to say

[1:17:00] Voice 22: we already have a corporate secretary

[1:17:03] Voice 22: is a role that we have at this organization.

[1:17:05] Voice 22: And I think it's a good question.

[1:17:07] Voice 22: I think by raising this question,

[1:17:08] Voice 22: what is the responsibilities of a corporate secretary

[1:17:11] Voice 22: as we have today?

[1:17:12] Voice 22: day what should the responsibilities be and i think that's conversations between uh between

[1:17:18] Voice 22: staff and this body probably the executive committee is a good place to start to understand

[1:17:24] Voice 22: that role but i think i'm i'm curious to see how a secretariat role could be more robust

[1:17:30] Voice 22: and facilitate and help us yeah

[1:17:37] Voice 41: it's this is one of these things we've opened a door of thought

[1:17:41] Voice 41: that is very interesting and I don't think the thoughts have been fully

[1:17:46] Voice 41: flushed out barring a job description and a full understanding of the role

[1:17:54] Voice 41: it's difficult but I would also say you know as chair you think you have a

[1:18:00] Voice 41: commitment to work with people to support people to respect people and you

[1:18:06] Voice 41: You know, if we adopt that more robust form of a secretariat, absolutely, I am prepared to work with and support that position and have it evolve into something bigger, better, faster, more, as Trustee Middleton has identified several times at Trust Council.

[1:18:28] Voice 41: But we haven't totally flushed out, and I look forward to the opportunity.

[1:18:32] Voice 41: Thank you.

[1:18:32] Voice 41: so

[1:18:36] Voice 10: my understanding trustee middleton uh from our discussions and governance counts the committee

[1:18:41] Voice 10: is is that the role you're talking about is a little bit different than the corporate secretary

[1:18:46] Voice 10: role and um of course it is still on the work program to to get that to get a request for

[1:18:55] Voice 10: decision to trust council on that and i hope that that work uh i know that's work you're

[1:19:00] Voice 10: passionate about and i and i hope that work you know in due course comes to this council

[1:19:05] Voice 10: Now, if Trust Council decides to pursue that, I think it's clear that the chair and the executive would be working closely with a person in that role. Thanks.

[1:19:25] Voice 34: Okay, and Trustee Morrison, and that is the last one as far as I know. Anybody else? Okay, Trustee Morrison.

[1:19:34] Voice 34: Thank

[1:19:34] Voice 42: you all for running. I have a question about, for each of you, about the role that you have as a leader representing the trust across diverse government spaces and with the media.

[1:19:50] Voice 42: um so if you can speak a little bit to how you will represent 26 diverse voices you know

[1:19:59] Voice 42: 20 13 island clusters first nations all across the space like all of these mixed interests in

[1:20:09] Voice 42: the islands can you speak to what is your responsibility and role in transparency as

[1:20:14] Voice 42: you communicate with the media and as you lead in the space um

[1:20:26] Voice 10: that's a great question and i think

[1:20:28] Voice 10: my first would be uh carefully consciously um as spokesperson the spokesperson role for

[1:20:37] Voice 10: trust council and for islands stresses is a really important role um i think speaking personally i

[1:20:46] Voice 10: think there i would be interested in you know investing in some additional training um one

[1:20:52] Voice 10: of the things that i did get from our workshop last year is uh uh in fact i have got a little

[1:20:58] Voice 10: little card in my wallet when the media calls and one of the first uh first items on that is

[1:21:04] Voice 10: when can i get back to you or you know i need to check in with staff so i think that cautious

[1:21:08] Voice 10: approach is important and then it's also i think really important to make sure that whatever message

[1:21:14] Voice 10: you're um sending to media giving to media in interviews or otherwise reflects the will of

[1:21:22] Voice 10: trust council i think that's vital thank you yeah

[1:21:27] Voice 41: i'm severely thankful for we have some great

[1:21:32] Voice 41: communication staff um i've had to do on a couple of occasions interviews on behalf of island's

[1:21:39] Voice 41: trust and yes we you don't deviate from the message is is i appreciate the briefings that

[1:21:47] Voice 41: i've received in the past um i hopefully unless claire gives me naughty eyes have stuck to the

[1:21:55] Voice 41: message um this is not a when you're chair this is not about your opinion you are representing

[1:22:00] Voice 41: trust accounts and so yeah as vice chair peterson said they don't take media calls like i don't like

[1:22:10] Voice 41: it comes up i'll get back to them my first response is going to staff getting the so

[1:22:16] Voice 41: the messaging support getting the briefing and then going forward with that um when you're chair

[1:22:24] Voice 41: Chair, you almost don't have independent thoughts,

[1:22:27] Voice 41: because then it becomes about you, not about the trust.

[1:22:32] Voice 41: So rational, calm, well-thought-out responses

[1:22:36] Voice 41: that don't deviate from the message.

[1:22:39] Voice 41: Thank you.

[1:22:43] Voice 22: I see the role.

[1:22:45] Voice 22: Well, the chair is the spokesperson,

[1:22:48] Voice 22: but it's to represent the body.

[1:22:51] Voice 22: I'm also, I have had quite a bit of training.

[1:22:53] Voice 22: I mean, you can look over to Claire.

[1:22:56] Voice 22: She's always the first phone call whenever contact is made.

[1:22:59] Voice 22: It doesn't necessarily mean it should be the best person to give the interview.

[1:23:03] Voice 22: So that's always the first conversation.

[1:23:05] Voice 22: It may not be the chair.

[1:23:07] Voice 22: It could be one of you because the issue is more in tune to what's happening, excuse me, in your community.

[1:23:13] Voice 22: So there's a process on how to handle media calls.

[1:23:18] Voice 22: From the chair's perspective, it's the views of this body and only the views of this body.

[1:23:22] Voice 22: Okay,

[1:23:25] Voice 34: there is one more question from Trustee Getty, and I think that would be the last question, given the time, unless anybody else really wants to ask a question. So, Trustee Getty?

[1:23:36] Voice 5: So, I have taken the time to talk to each of the candidates and asking them fairly detailed or pointed questions about conduct and how they would deal with some of the disruptive behavior that has fostered complaints from the September meeting.

[1:23:54] Voice 5: We've had to hire somebody as a third-party investigator, and that's an expense.

[1:24:00] Voice 5: My suspicion, although Peter denies it, is that there's pressure and it's difficult to run this organization as chair,

[1:24:07] Voice 5: and that has been a part of his decision-making, so we're here today with this election.

[1:24:13] Voice 5: I think we're missing out on a number of lucrative deals that the federal government is bringing in,

[1:24:21] Voice 5: in terms of we're dealing with all of this governance conduct kinds of issues.

[1:24:27] Voice 5: So I asked each candidate, and thank you very much for the time

[1:24:32] Voice 5: and the effort that you put into answering,

[1:24:34] Voice 5: but I think it's important to share that with the rest of the council

[1:24:38] Voice 5: in terms of how would you go about trying to help us deal with some of the issues

[1:24:47] Voice 5: so that it's a safe place for everybody, both trustees and staff,

[1:24:52] Voice 5: and that we can get on with some of the work that we need to do

[1:24:57] Voice 5: and not spend as much time with all of our, I'm not sure how to describe it,

[1:25:03] Voice 5: but some of the difficulties that we've been having

[1:25:04] Voice 5: so that we don't miss getting some of these major projects finished

[1:25:10] Voice 5: and we don't spend an extra couple of hours at Trust Council

[1:25:15] Voice 5: council trying to deal with some of this at each council meeting.

[1:25:20] Voice 41: Thank you, Trustee Getty.

[1:25:22] Voice 41: There has been a lot of concern in recent meetings.

[1:25:27] Voice 41: The primary thing is there seems to be a lack of respect.

[1:25:36] Voice 41: We are all equally elected, and we sit here as equals,

[1:25:39] Voice 41: and we all should respect each other and address each other as equals.

[1:25:44] Voice 41: It's not chair-luck.

[1:25:47] Voice 41: It's not Peter.

[1:25:48] Voice 41: It's chair.

[1:25:49] Voice 41: You need to, with your fellow trustees, it's not Sam, it's Trustee Borthwick.

[1:25:55] Voice 41: You know, everybody needs to have the same simple acknowledgement of who they are and who they represent and have respect.

[1:26:07] Voice 41: That respect then goes on to how you address people, how you state your points and engage in the debate.

[1:26:15] Voice 41: state. Everybody here needs to behave like your mother sitting right behind you and speak

[1:26:21] Voice 41: like that. There are some of the, or knock of a better word, unparliamentary language

[1:26:27] Voice 41: and unparliamentary conduct that has happened around this table that has been difficult.

[1:26:35] Voice 41: Part of that problem though is as chair, when you're sitting here, you are micromanaging

[1:26:41] Voice 41: 20 different things at once. I'm whispering your ear, Dave is whispering your ear. You're

[1:26:47] Voice 41: You're looking at somebody waving on Zoom.

[1:26:50] Voice 41: You've got Ruben waving over there.

[1:26:52] Voice 41: So sometimes there's something is said that gets missed.

[1:26:57] Voice 41: And that is where the 26 people sitting around this table become part of that respect.

[1:27:03] Voice 41: If you have an issue, you call point of order.

[1:27:06] Voice 41: You brought to the chair's attention.

[1:27:09] Voice 41: That puts a pause in the conversation, which hopefully will bring down the tone.

[1:27:14] Voice 41: home, but it helps run the meeting. So when somebody says to me, well, why did that person

[1:27:22] Voice 41: get in the way of saying that? Well, why didn't you say something? If you were affected or you

[1:27:27] Voice 41: were offended or you feel that somebody else was, you need to say something. We own this.

[1:27:32] Voice 41: This does not fall on the chair. And the fact that something happens is not the chair's

[1:27:38] Voice 41: responsibility. It's the chair's responsibility to moderate and manage the meeting. And if the

[1:27:43] Voice 41: chair happens to miss something is incumbent on the rest of us to draw to their attention

[1:27:48] Voice 41: and seek the corrective action. But we seriously, and I've spoken to many of you in recent months

[1:27:57] Voice 41: about this, we all need to behave better. And as chair, I will ask your mother to come sit behind

[1:28:09] Voice 41: you because this, you know, this is a great body. I know and I respect you guys are the best friends

[1:28:17] Voice 41: i've got but there are some times when i do cringe and i and you know as chair it empowers me

[1:28:24] Voice 41: to be maybe a little bit more forceful behind the scenes to take you aside and say

[1:28:29] Voice 41: this is unacceptable and i think that we all need to own the the question and we need to work

[1:28:37] Voice 41: together and so i i appreciate the chair as a chair but this is all of our problems not the

[1:28:46] Voice 41: the one person, and let's all work together.

[1:28:53] Voice 41: Thank you.

[1:29:03] Voice 22: I will expect respect from you

[1:29:05] Voice 22: as you should expect respect from me.

[1:29:07] Voice 22: I think a chair needs to act quickly,

[1:29:10] Voice 22: and you are gonna have to respect the decisions

[1:29:13] Voice 22: that have been made of the chair.

[1:29:14] Voice 22: There is parliamentary procedure.

[1:29:16] Voice 22: We will follow parliamentary procedure.

[1:29:22] Voice 22: Decisions will be made, we'll carry this term.

[1:29:24] Voice 22: I think you do.

[1:29:26] Voice 22: we can we can do it we can work together it just takes respect preparation come to the meetings

[1:29:32] Voice 22: prepared understand your information ask questions in the breaks we have lots of staff over here that

[1:29:38] Voice 22: want to help us we make better decisions when we're prepared and respect is going to be the

[1:29:43] Voice 22: thing and it's quick quick quick and as david said if if the chair misses something every one of us

[1:29:49] Voice 22: have the responsibility to bring the chair's attention to a matter yeah

[1:29:56] Voice 10: i i concur with what

[1:29:57] Voice 10: what I'm hearing here, and as I mentioned,

[1:30:00] Voice 10: earlier it's uh it's both an individual and a collective responsibility and and i think that's

[1:30:06] Voice 10: that's important and as much as it's worthwhile to remind each of us of our own individual

[1:30:15] Voice 10: responsibility it's also worth reminding us collectively of our collective responsibility

[1:30:21] Voice 10: i think in terms of of the chair role um as trustee packard mentioned leaning into

[1:30:27] Voice 10: to parliamentary rules, to Robert's Rules of Order.

[1:30:35] Voice 10: As necessary, we have a standard of conduct.

[1:30:38] Voice 10: It's not perfect.

[1:30:39] Voice 10: I have, in governance committee, of course,

[1:30:42] Voice 10: worked towards trying to get us

[1:30:44] Voice 10: to update that appropriately.

[1:30:47] Voice 10: But even what is in there speaks

[1:30:49] Voice 10: to respectful conduct in meetings.

[1:30:52] Voice 10: And I'm more than happy to highlight that as needed.

[1:30:55] Voice 10: good

[1:30:58] Voice 34: okay thank you so the next step is to take a 15 minute break and that's to allow you to talk

[1:31:05] Voice 34: amongst yourselves or ask questions or talk with the candidates informally so we can come back it's

[1:31:11] Voice 34: Tuesday 3 so come back at 2 48 and back in your seats and I'll hand out the

[1:31:20] Voice 34: ballots at that time and online I'll email them to you thank you okay is everybody

[1:46:49] Voice 34: Everybody back at the table, trustee Middleton, yeah, okay, all

[1:47:07] Voice 34: right, can I have everybody's

[1:47:08] Voice 34: attention please, okay, thank you, okay, so the ballot is on a blue slip of paper, Alex

[1:47:15] Voice 34: is going to be handing them out to you, so please feel free to take it outside or anywhere

[1:47:20] Voice 34: private if you want to do it in secret, once you finish, just pull it in half, and make

[1:47:25] Voice 34: make sure you put it to this box here.

[1:47:29] Voice 34: And for those online,

[1:47:31] Voice 34: I just sent you the ballot with instructions

[1:47:35] Voice 34: coming to your Islands Trust email account.

[1:47:38] Voice 34: So if you've got any issues, contact me.

[1:47:42] Voice 34: Okay, thank you.

[1:47:44] Voice 34: And

[1:47:55] Voice 24: we just confirmed that everyone can open

[1:47:57] Voice 24: and access their Islands Trust email accounts.

[1:47:59] Voice 24: I can, but I just want to check.

[1:48:11] Voice 27: What's the question?

[1:48:12] Voice 27: I

[1:48:17] Voice 24: heard a couple of people say

[1:48:19] Voice 24: they couldn't open their islands trust email accounts or access them can we just check that

[1:48:23] Voice 24: everyone online can and maybe use something else if they can't just a thought thanks mine is okay

[1:48:34] Voice 24: thanks

[1:48:34] Voice 34: you have your laptop you should have access you go to islands trust and then

[1:48:38] Voice 34: go to the bottom

[1:48:39] Voice 34: of the page to wetmail and you can access your email through there

[1:48:48] Voice 39: david it's janine here hi

[1:48:55] Voice 34: Hi, Janine.

[1:48:56] Voice 39: Yeah, so I can access it and everything, but it won't let me put my X on it.

[1:49:02] Voice 34: I just highlighted or send me an email with the name if that's okay.

[1:49:05] Voice 39: I will.

[1:49:06] Voice 39: I'll send you an email with the name.

[1:49:07] Voice 39: Thank you.

[1:49:08] Voice 39: Bye.

[1:51:35] Voice 34: Okay, has everybody got the ballots in the box?

[1:51:40] Voice 34: Okay, over here.

[1:51:42] Voice 34: Anybody else has not put the ballots in the box yet?

[1:51:48] Voice 34: Okay.

[1:51:48] Voice 34: So I just want to confirm we've received ballots online from Dodds, Harris, Campbell, Boland, Falk, and Scott.

[1:51:57] Voice 34: Is that everybody?

[1:51:59] Voice 33: All right.

[1:52:00] Voice 34: The next step before I go and count them is I need a scrutineer.

[1:52:03] Voice 34: So this can be any trustee that is not running to be chair.

[1:52:09] Voice 34: So I just need a nomination for somebody to be scrutineer.

[1:52:12] Voice 34: So, sorry, yeah, Trustee Yates.

[1:52:18] Voice 34: Okay, I need a seconder.

[1:52:20] Voice 34: Alex Allen.

[1:52:21] Voice 34: and uh just put a vote to uh confirm that that's okay with trust council so everybody in favor of

[1:52:27] Voice 34: deb morrison being scrutinized all right and anybody opposed okay so deb you want to come

[1:52:36] Voice 34: with me thanks okay but it takes a few minutes to count we'll come back and announce the result thank

[1:52:42] Voice 34: Thank you.

[1:54:07] Voice 31: want to give it if i can and i want to have a contractor i'd rather have an audio editor

[1:54:13] Voice 31: like the guys that have a boss i'd rather have that for you because they'll make it perfect

[1:54:20] Voice 31: i'm an

[1:54:20] Voice 31: amateur i'm a technical guy and the other thing is all that other stuff that's

[1:54:28] Voice 31: zoom size stuff you know that you know the zoom size stuff so you helped me

[1:54:42] Voice 31: so what i'm doing is i'm bringing i'm bringing the audio in to this to the zoom and then i'm

[1:54:57] Voice 31: shoving the audio back out so that's why everybody at home can hear if you have the entire sound

[1:55:03] Voice 31: going through here remember yesterday how we didn't have sound for julia this jack is only

[1:55:09] Voice 31: a one-way audio jack this jack here this 3.5 back here is two-way but the good news is i've documented

[1:55:22] Voice 31: like for instance this was never documented i now have that documented this setup here is now

[1:55:27] Voice 31: documented so we're getting closer and then i'll make a nice pdf with uh with all this stuff then

[1:55:33] Voice 31: And then we just print it out and give it to you.

[1:55:43] Voice 31: Just the door chest for one right now.

[1:55:47] Voice 14: Are

[1:55:47] Voice 31: you not finding it?

[1:55:49] Voice 14: It's like it's just not connected.

[1:55:51] Voice 14: You keep getting the error saying not connected.

[1:55:54] Voice 14: There we go.

[1:55:55] Voice 14: You can find the camera.

[1:55:57] Voice 14: And the keyboard.

[1:56:00] Voice 14: Yeah.

[1:56:01] Voice 14: So I just

[1:56:01] Voice 14: wanted to let you know.

[2:01:46] Voice 26: Okay, Trust Council.

[2:01:51] Voice 34: Yeah.

[2:01:52] Voice 34: Can somebody just make sure all the trustees are in the room?

[2:01:56] Voice 34: I don't see Trustee Patrick.

[2:02:26] Voice 34: Oh, there you are.

[2:02:27] Voice 34: Okay.

[2:02:29] Voice 34: I'm sorry.

[2:02:32] Voice 34: All right, yeah, so everybody's in the room.

[2:02:34] Voice 34: Okay, so I'd just like to announce,

[2:02:36] Voice 34: and I'll just ask that scrutiny confirm for me,

[2:02:39] Voice 34: that the next chair of Allen's Trust Council is Trustee Patrick.

[2:02:47] Voice 42: And I confirm that.

[2:02:52] Voice 42: And I confirm that just to be clear.

[2:02:56] Voice 34: Okay, so there's no vice chair requirement.

[2:02:59] Voice 34: So, Trustee Patrick, I'll turn the meeting over to you.

[2:03:03] Voice 34: Thank you.

[2:03:07] Voice 34: Yeah, I think the intent next, just talking to the CO,

[2:03:09] Voice 34: is to take a few minutes for the executive committee to kind of meet.

[2:03:16] Voice 3: Point of privilege, please.

[2:03:19] Voice 3: Just for people who have a special card for outgoing chair Luckum,

[2:03:27] Voice 3: which I will give to him right now.

[2:03:29] Voice 42: thank you thanks

[2:03:31] Voice 3: steph

[2:04:12] Voice 11: and to to director marler's point you know in a bit of efficiency um

[2:04:20] Voice 11: and democratic process we are actually ahead of schedule so thank you um so the plan was we would

[2:04:27] Voice 11: take a break at 3 30. um that's the break that we would take now so we're a little bit ahead

[2:04:31] Voice 11: of schedule and that gives uh the new chair and the rest of executive committee a chance to confer

[2:04:37] Voice 11: on moving forward with the rest of the agenda so that we would break now and

[2:04:41] Voice 11: that would be the break that's in the schedule at 3 30 just

[2:25:20] Voice 41: learned

[2:25:22] Voice 22: I have a

[2:25:22] Voice 22: date button here so new things okay no thank you trustees thank you thank you

[2:25:33] Voice 22: can you hear me does this have to be pulled a little closer can you hear me

[2:25:37] Voice 22: all right everyone can hear okay thank you so much in your confidence this is a

[2:25:42] Voice 22: a team effort. We have a wonderful team over at this table, and we have a wonderful team at this

[2:25:48] Voice 22: table, and together, let's do some good stuff. All right, before we proceed, I just want to

[2:25:56] Voice 22: remind you of a few things here. We know we all took an oath of office. We talked about carrying

[2:26:03] Voice 22: out our duties with integrity. We also said we'd be respectful of others, and we demonstrate

[2:26:09] Voice 22: Demonstrate leadership and collaboration.

[2:26:11] Voice 22: That was all in your oath of office.

[2:26:16] Voice 22: I know that some of the things that we're going to be covering this week

[2:26:19] Voice 22: are going to be divisive.

[2:26:21] Voice 22: We have a budget and things planned in the next few days,

[2:26:25] Voice 22: and I need your help to make our discussions as focused

[2:26:28] Voice 22: and as productive as possible.

[2:26:30] Voice 22: So I have a couple of requests of you.

[2:26:33] Voice 22: I suggest we always start our discussions by spending some time

[2:26:37] Voice 22: to understand the issues before we get into the next steps please help me by focusing your

[2:26:43] Voice 22: comments on the issues let's not talk about people and we need to keep the discussions and the tone

[2:26:50] Voice 22: civilized and respectful and we must make it a safe place for people to express their views

[2:26:57] Voice 22: regardless of how much we object to them we should be tough on issues soft on people i would also

[2:27:06] Voice 22: Also, please help me by waiting to be recognized to speak.

[2:27:09] Voice 22: Please don't interrupt our colleagues.

[2:27:12] Voice 22: And please avoid side conversations and stay on track.

[2:27:18] Voice 22: No dominating.

[2:27:19] Voice 22: And let's keep our comments reasonably brief and focused.

[2:27:24] Voice 22: I understand that we'll be able to put a timer up on there.

[2:27:29] Voice 22: That's to help you.

[2:27:31] Voice 22: So there will be a two-minute timer when you're speaking.

[2:27:33] Voice 22: speaking, just to help gauge your timing there. I'm going to be kind, but I'm asking you to try to

[2:27:39] Voice 22: be cognizant of how long you're speaking. You can also help us by making a genuine effort to listen

[2:27:48] Voice 22: and to learn from your colleagues and always focus on our common purpose. If we do these things,

[2:27:57] Voice 22: we're going to have a productive meeting, and the need for me to interrupt people and remind you of

[2:28:02] Voice 22: meeting procedures and guidelines will be minimal. So I can count on everyone for good support in

[2:28:10] Voice 22: this meeting. Looking for some nods of heads here. Yes, yes, yes. Lots of nods. So thank you very

[2:28:16] Voice 22: much. Okay. We're moving on to our agenda here. We are now on to item five, 5.1. Now this is a

[2:28:28] Voice 22: a whole group of consent items between here, but we have reports from our committees. So before we

[2:28:33] Voice 22: do a general consent, I want each of the committees to have an opportunity to give their reports.

[2:28:40] Voice 22: If that is okay with you, except, oh, sorry, the first three things here can be done by general

[2:28:46] Voice 22: consent. I was prepared, wasn't I? So item 511, 512, and 513 are here for general consent.

[2:28:54] Voice 22: Do I have your consent? Oh, you have a question? Go ahead, Trustee Evans.

[2:28:58] Voice 12: I have some questions on 5.1.2.

[2:29:03] Voice 22: All right.

[2:29:03] Voice 22: Are there any other items that have questions?

[2:29:06] Voice 22: Can we approve 5.1.1 and 5.1.3 through general consent?

[2:29:12] Voice 22: Thank you.

[2:29:13] Voice 22: Trustee Evans, proceed with your questions.

[2:29:17] Voice 12: So my first question is on page 36.

[2:29:21] Voice 12: We had the three items to be scheduled for a committee of the whole.

[2:29:26] Voice 12: My first question to staff is, do we have any idea when those would be scheduled by?

[2:29:35] Voice 12: Those are the Committee of the Whole.

[2:30:36] Voice 11: specific meetings you have scheduled the committee of the whole meetings through till june though

[2:30:40] Voice 12: trustee evans sorry just a follow-up to that i was under the impression that would be added to

[2:30:47] Voice 12: one of those agenda items within the um committee of the hall

[2:31:45] Voice 27: yes sure

[2:31:47] Voice 22: keep going see you brony actually

[2:31:51] Voice 11: i will defer to director martha on that as it's a

[2:31:53] Voice 11: an is piece can you repeat the question that wasn't there which absolutely

[2:32:00] Voice 12: on page 37 item 4

[2:32:03] Voice 12: it's rename islands trust council goals chart to islands trust council strategic plan goal so

[2:32:11] Voice 12: adding in the word strategic plan in the it app and corresponding report that was sent on october

[2:32:17] Voice 12: 2nd as a ticket item i was just wondering because that's five and a half months ago

[2:32:22] Voice 12: when would those two words be added in yeah

[2:32:26] Voice 34: we're prioritizing those older requests we've had some

[2:32:31] Voice 34: issues with the platform

[2:32:34] Voice 34: that code is on, so it's been difficult to correct it.

[2:32:39] Voice 34: We've been working on the background, and

[2:32:42] Voice 34: the intent is to do that as soon as possible. So I can't give you an exact

[2:32:46] Voice 34: date, but it is a priority.

[2:32:51] Voice 12: Question three, my final question. On page

[2:32:56] Voice 12: 14,

[2:33:02] Voice 12: item, this is

[2:33:03] Voice 12: 100% complete. This is staff to continue drafting amendments to the

[2:33:07] Voice 12: Trust Council bylaw compliance and enforcement

[2:33:15] Voice 12: policy and provide

[2:33:17] Voice 12: regional planning commission. This is marked as 100% complete because it's

[2:33:21] Voice 12: gone back to the regional planning committee and not necessarily coming back to us

[2:33:25] Voice 12: yet. That is correct.

[2:33:29] Voice 22: I can answer

[2:33:30] Voice 22: to that one. All right. Any other questions on the follow-up action list? So we can approve by

[2:33:37] Voice 22: general consent follow-up action list as presented, which is item 512. Thank you. I'm sorry, there's a

[2:33:44] Voice 22: hand online. Oh, Trustee Boland. Okay. Trustee Boland.

[2:33:50] Voice 24: I find it very difficult when I read

[2:33:53] Voice 24: this that the same item occurs more than once and I wonder if when you're working on the back end

[2:34:02] Voice 24: you could consider like the responsible the responsibility really is the key that we would

[2:34:09] Voice 24: sort on perhaps but the layout is a little confusing for me at least so I just ask that

[2:34:16] Voice 24: you maybe consider how that report is laid out thanks well

[2:34:22] Voice 22: thank you I think anytime anyone has

[2:34:24] Voice 22: As for recommendations for improvements to any of our reports,

[2:34:27] Voice 22: just please always pass them on to the executive committee

[2:34:30] Voice 22: so that we can always consider looking for those improvements.

[2:34:33] Voice 22: And I saw a hand.

[2:34:34] Voice 22: Was that?

[2:34:35] Voice 32: Yeah, I couldn't

[2:34:37] Voice 32: hear that at all.

[2:34:37] Voice 32: Is there any way we could up the volume on that a little bit?

[2:34:40] Voice 32: I'm sorry,

[2:34:40] Voice 32: the volume?

[2:34:42] Voice 32: The volume, I couldn't hear what Marie was talking about.

[2:34:44] Voice 32: Oh, okay.

[2:34:44] Voice 32: Thank you.

[2:34:45] Voice 22: I have a request for seeing if we can increase the volume.

[2:34:50] Voice 22: Okay.

[2:34:50] Voice 22: Okay, now we'll go on to our reports

[2:34:53] Voice 22: from our standing committees.

[2:34:57] Voice 22: Was there anyone from the Executive Committee

[2:35:00] Voice 22: going to make a verbal report?

[2:35:03] Voice 22: Was that planned?

[2:35:06] Voice 22: Okay, so that's next time.

[2:35:09] Voice 22: The Governance Committee, Trustee Getty.

[2:35:13] Voice 5: All right, we've had a meeting on January the 29th,

[2:35:16] Voice 5: and we had a staff report that went through

[2:35:18] Voice 5: in great detail the 15 recommendations

[2:35:21] Voice 5: from the governance review and we worked on that quite extensively where we're

[2:35:26] Voice 5: trying to prepare for the committee of the whole meeting that we might have

[2:35:33] Voice 5: some time for the whole council to look at the governance review and there were

[2:35:37] Voice 5: a number of under each section there were a number of recommendations

[2:35:42] Voice 5: involving a lot of staff time that we have another meeting in April and we'll

[2:35:49] Voice 5: be trying to get up to speed so there's you know a number of issues coming up in terms of the

[2:35:55] Voice 5: availability and attendance at committee of the whole meetings that i think us as a group have

[2:36:00] Voice 5: to talk about and whether that's a good way of going through that material and then how to once

[2:36:07] Voice 5: we get to that decision then how to deal with the material so on the agenda the governance committee

[2:36:13] Voice 5: this is the active projects report there's a shorter list on page 46 of the

[2:36:21] Voice 5: agenda and there's the matrix on page 54 but this is basically setting up that we

[2:36:30] Voice 5: want to try to prepare for the Trust Council statement for the review of the

[2:36:34] Voice 5: governance report we're trying to figure out what our role is because we had

[2:36:40] Voice 5: delegated the work on the corporate plan to us a working group of the financial planning committee

[2:36:45] Voice 5: and what help we can um give to that in terms of getting that up and running um the bylaw 101 and

[2:36:52] Voice 5: meeting process that has basically been tabled because we're working on the governance review

[2:36:59] Voice 5: secretariat and the research around that that's one of the um at this stage we've put in a request

[2:37:07] Voice 5: for the budget in terms of getting some money

[2:37:09] Voice 5: to research that.

[2:37:11] Voice 5: And the same with the last item, number five,

[2:37:14] Voice 5: the policy about trustee remuneration.

[2:37:16] Voice 5: So we've got a budget request for that

[2:37:19] Voice 5: to try and get some consultants to see whether or not.

[2:37:23] Voice 5: So those two are budget related in the last one.

[2:37:27] Voice 5: So got another meeting in April,

[2:37:29] Voice 5: but we're basically working on the governance review

[2:37:32] Voice 5: and how to present that to council.

[2:37:35] Voice 22: Thank you very much, Trustee Getty.

[2:37:36] Voice 22: And there will be a vacancy because I was one of the elected seats on the Governance Committee.

[2:37:40] Voice 22: So those of you who have interest, start thinking about it.

[2:37:44] Voice 22: And I'm sure we'll have information on that process soon enough.

[2:37:48] Voice 22: Financial Planning Committee, Trustee Bast.

[2:37:52] Voice 21: Yeah, thank you.

[2:37:53] Voice 21: This is my first report as chair of the Financial Planning Committee.

[2:37:57] Voice 21: I volunteered to join it.

[2:38:00] Voice 21: And you'll see later on the agenda, you can ratify whether I stay on it or not.

[2:38:05] Voice 21: anyway at that first meeting a couple of uh well a month ago i was um elected chair so this is a

[2:38:13] Voice 21: quick report and uh i'm um happy to say that we've brought you a budget and we'll have a lot more

[2:38:20] Voice 21: discussion about that um with of course staff brought the budget and uh we'll talk more about

[2:38:26] Voice 21: that later in the agenda um on page 55 you'll see 55 and 56 you'll see the main things that

[2:38:33] Voice 21: we're working on this is basically our work program so if trust council doesn't like the

[2:38:40] Voice 21: direction of these things please let us know otherwise we're going to keep working on these

[2:38:44] Voice 21: we're taking a five-year financial plan approach rather than an annual budget approach this is as

[2:38:51] Voice 21: i understand it to wind into the corporate planning which i haven't been involved in yet

[2:38:56] Voice 21: but i'm looking forward to that so more um and then number two there audit planning this is

[2:39:03] Voice 21: part of the regular cycle of an annual budget so we've had uh the audit planning committee

[2:39:09] Voice 21: meeting sorry and audit planning meeting with kpmg are auditors and the work is being done behind

[2:39:17] Voice 21: that correct me if I'm wrong Julia on any of this we're number three there is

[2:39:25] Voice 21: one that we worked on this is the survey we're trying to get it out way ahead so

[2:39:33] Voice 21: the idea is to get it out in May so that it can inform the budget planning for

[2:39:39] Voice 21: the following year not just for that year but for the five-year financial

[2:39:43] Voice 21: financial planning so we're trying to live up to the financial planning part of our committee name

[2:39:48] Voice 21: as I understand it and so that's we looked at draft text at the last meeting and we may have

[2:39:54] Voice 21: to have another meeting about that I'm not sure we gave too many suggestions I think anyway and

[2:40:00] Voice 21: the last one is financial policy review I haven't seen this yet I imagine it's coming up in the next

[2:40:05] Voice 21: few steps that's my report thank you and

[2:40:10] Voice 22: thank you for stepping up into the chair role

[2:40:14] Voice 22: All right. I know it's my name next to the Regional Planning Committee, but I'm going to call on Vice Chair Boffert to give us a report.

[2:40:27] Voice 8: Thank you. I am slightly disadvantaged in that I actually was not at the last RPC meeting.

[2:40:34] Voice 8: However, our new chair has sent me some notes which are very helpful for sort of giving this report to you guys.

[2:40:40] Voice 8: um the bylaw enforcement policy um is progressing slowly um we're not 100 sure when it's going to

[2:40:50] Voice 8: be completed um we only have one meeting now between now and june um and the we have uh

[2:40:58] Voice 8: we have forward a business case for 17 000 for the freshwater atlas um this is not a new project

[2:41:05] Voice 8: it's continuing work but the uh there's a renewal of a software license and an extension of the

[2:41:12] Voice 8: contractor uh uh which are going to be cost so this this is going to be pushed now into the next

[2:41:17] Voice 8: fiscal uh because of uh the available gis resources uh and i think that's what i got thank you very

[2:41:26] Voice 22: much um i just know that uh trustee elliott probably would like to mention about the tiny

[2:41:33] Voice 22: home technical workshop that's happening tomorrow just because it's news i'll

[2:41:40] Voice 17: defer to the chair of

[2:41:42] Voice 17: the steering committee uh trustee boland oh trustee

[2:41:47] Voice 22: boland can you uh quickly give us a

[2:41:50] Voice 22: highlight of the tiny home i

[2:41:52] Voice 24: can i'm afraid i don't have anyone to defer to so yeah um

[2:41:58] Voice 24: it's happening tomorrow it's um it seems to be all calm and under control i'd like to give a

[2:42:05] Voice 24: shout out to rob kroger who's been the islands trust administrative support and is highly

[2:42:12] Voice 24: effective and highly regarded and as is the project manager but rob kroger is our own

[2:42:18] Voice 24: so i'd like to give that shout out to him so it's happening tomorrow at a place very close to you

[2:42:24] Voice 24: and the report ad should be before the end of the year

[2:42:29] Voice 24: to comply with the fiscal year end.

[2:42:34] Voice 24: So we look forward to that.

[2:42:35] Voice 24: And I'd like to also say that Trustee Elliott

[2:42:39] Voice 24: has devoted an enormous amount of energy

[2:42:42] Voice 24: and knowledge to it.

[2:42:45] Voice 24: So thanks to everybody for participating.

[2:42:47] Voice 24: Thanks.

[2:42:49] Voice 24: Thank you.

[2:42:52] Voice 24: Sure.

[2:42:52] Voice 17: Please do.

[2:42:54] Voice 17: Yes.

[2:42:54] Voice 17: And so the report is coming out.

[2:42:56] Voice 17: by March 31st. And there's a very quick turnaround to present the results of that report

[2:43:04] Voice 17: at AVICC. So members of executive committee, and I believe Chair Patrick will be at AVICC,

[2:43:11] Voice 17: and we have a spot to do a plenary presentation, or sorry, rather, one of three presentations on

[2:43:18] Voice 17: community housing approaches. And so I think there's a lot of excitement about that. And

[2:43:26] Voice 22: Thank you very much.

[2:43:28] Voice 22: So Trust Programs

[2:43:28] Voice 12: Committee, Rusty Evans.

[2:43:31] Voice 12: Thanks.

[2:43:32] Voice 12: We met at our last meeting on February 12th, where we took a look at our budget as per the request of Trust Council to make reductions.

[2:43:40] Voice 12: and we reduced the stewardship program by seven and a half thousand dollars as the living in the

[2:43:46] Voice 12: trust mailing program has now matured into a communications activity that can be accommodated

[2:43:51] Voice 12: within the executive committee's communication budget and delivered under the direction of the

[2:43:56] Voice 12: executive committee the executive committee's proposed communication budget for 2025 and 26

[2:44:04] Voice 12: already includes funds to cover. Trust programs also ran the webinars that we had scheduled and

[2:44:11] Voice 12: that had some great attendance. The invasive species removal and native plant gardening took

[2:44:15] Voice 12: place on January 23rd. Living with fire took place February 26th. And the saltwater intrusion

[2:44:22] Voice 12: and groundwater conservation took place on March 5th. And all of these webinars were very well

[2:44:27] Voice 12: attended. And final numbers, some of the final numbers we have in this report and the rest will

[2:44:31] Voice 12: will come out later thank

[2:44:33] Voice 22: you very much so can we approve through general consent items 5131

[2:44:40] Voice 22: through 5135 as presented thank you so my name is next to the next report this is the uh the

[2:44:50] Voice 22: hiring committee uh and a select committee so it's become two committees because we we did hire

[2:44:55] Voice 22: a cao as he's sitting over there and the select committee is doing the work on the policy so i'm

[2:45:02] Voice 22: I'm going to give you a quick report on both of those.

[2:45:04] Voice 22: So both of those committees are made up of the executive committee members as well as the chairs of the governance committee, the financial planning committee, regional planning committee, and trust programs committee.

[2:45:15] Voice 22: So for the hiring committee, there are two items of business that were completed in February, and that was the CEO position description and the CEO performance assessment.

[2:45:26] Voice 22: assessment. The position description was significantly updated to better reflect the

[2:45:32] Voice 22: role and to identify trust counsel as the supervisor. We will share the final document

[2:45:37] Voice 22: with you for information. And the CAO performance assessment covers the six-month probation period.

[2:45:44] Voice 22: Built into this CAO performance assessment is a 360 CAO review with staff and trustees

[2:45:51] Voice 22: subject to acceptable performance. The final step is the development of the CAO performance

[2:45:56] Voice 22: goals and objectives for the next year, which will require Trust Council's approval.

[2:46:01] Voice 22: You will be sharing the final document of the performance when you get the 360 reviewed,

[2:46:10] Voice 22: and that will all be done before end of June, so that's for your timing.

[2:46:16] Voice 22: For the Select Committee, the Select Committee is focused on drafting the CEO performance

[2:46:19] Voice 22: evaluation policy, which was a Trust Council resolution back in December 23.

[2:46:24] Voice 22: leaders international was retained to assist in the development of the policy and leaders

[2:46:30] Voice 22: completed a survey of trustees which thank you for participating the cao and senior staff to

[2:46:35] Voice 22: identify key themes that were then used to draft an effective policy the committee reviewed the

[2:46:40] Voice 22: draft policy in february the committee will prepare a request for decision for the june

[2:46:46] Voice 22: trust council meeting and you should expect to find the rfd to contain the cao performance

[2:46:52] Voice 22: performance evaluation policy,

[2:46:54] Voice 22: along with recommended amendments to the other policies

[2:46:56] Voice 22: that currently reference those policies.

[2:47:00] Voice 22: And I don't know if anyone has any questions

[2:47:02] Voice 22: of those committees or I guess that those actions.

[2:47:10] Voice 22: Great, thank you.

[2:47:12] Voice 22: And finally, but not least, we have the Trust Conservancy

[2:47:16] Voice 22: and we have other chair.

[2:47:19] Voice 22: Congratulations for being the chair, Lisa Gavro.

[2:47:22] Voice 22: Trustee Gavreau.

[2:47:27] Voice 19: Thank you.

[2:47:30] Voice 19: Let me know if you can all hear me.

[2:47:33] Voice 19: Yes, I'm pleased to provide the All-In-Stress Conservancy report for the fourth quarter of 2024-25.

[2:47:39] Voice 19: As of March 2025, All-In-Stress Conservancy protects 115 conservation properties, including 34 nature reserves, 81 covenants, and with 29 of those being NAPTA covenants.

[2:47:54] Voice 19: Some of our achievements this quarter in staffing, Carolyn Stewart has completed her temporary assignment as acting manager on January 16th.

[2:48:05] Voice 19: We deeply appreciate Carolyn's numerous contributions during her time at the ITC.

[2:48:11] Voice 19: And I note from the agenda package that she was recognized with the prestigious Islands Trust Excellent Leadership Award.

[2:48:21] Voice 19: forward. We wish her all the best in the next chapter. We are also fortunate to be welcoming

[2:48:27] Voice 19: back Wendy Tyrell, former Species at Risk Program Coordinator, who stepped into the acting manager

[2:48:35] Voice 19: role on February 3rd. Welcome back, Wendy. In strategic planning, we've requested an extension

[2:48:42] Voice 19: to the IPC five-year plan to 2027, and we have initiated engagements with First Nations in the

[2:48:49] Voice 19: development of that plan. In policy and data management, we began reviewing ITC policies

[2:48:57] Voice 19: and we received a data needs assessment report to guide improvements in managing

[2:49:07] Voice 19: data over our properties. In government and property management, we continue with

[2:49:14] Voice 19: securing, securement negotiations for over 36 hectares of potential nature

[2:49:20] Voice 19: reserves and covenants across Galliano, Salt Spring, North Pender. We also

[2:49:26] Voice 19: finalized two surveys on Salt Spring and advanced some projects to enhance our

[2:49:32] Voice 19: field monitoring tours, our tools, sorry. And in outreach and communications we

[2:49:39] Voice 19: We kick it off with the IPC's 35th anniversary with a special newsletter, social media campaigns, and an op-ed piece to raise awareness around respectful land use.

[2:49:51] Voice 19: Looking ahead to the first quarter of 2025-26, we'll continue with the recruiting for a new protected area management team lead, and we'll finalize some of our software solutions.

[2:50:05] Voice 19: we will also initiate this year's covenant and reserve monitoring program and with our first

[2:50:15] Voice 19: nation's engagement for both planning and management of our products outreach will

[2:50:23] Voice 19: continue to celebrate new nap tip cuts and advance our 35th anniversary initiatives

[2:50:31] Voice 19: it is on the fundraising side we will continue with the willpower campaign and we'll finalize

[2:50:38] Voice 19: updates for guidelines around opportunity fund lastly our next board meeting will be on march

[2:50:44] Voice 19: 18th and yeah feel free to reach out if you have any questions thank you

[2:50:49] Voice 25: just one

[2:50:52] Voice 42: quick question

[2:50:56] Voice 42: for the conservancy and maybe it's just sort of a thought to take back to the conservancy but

[2:51:01] Voice 42: But a question that I've been asked a number of times by constituents and I've been wondering about is when you're reviewing the management, the property management strategy, if you're taking into account the ways in which we might change the conservancy's practices for managing forest properties.

[2:51:21] Voice 42: So cutting on forest to thin and like let the forest thrive because they're second or third growth and they're really dense and there's all sorts of challenges.

[2:51:29] Voice 42: challenges so um if there's some way to have more sort of conversations in with community around

[2:51:35] Voice 42: that specifically i've been asked about so just a thought to take back thank

[2:51:42] Voice 22: you and thank you

[2:51:44] Voice 22: trustee gavro and thanks for stepping up to being the chair and thanks to risa smith for her serving

[2:51:49] Voice 22: as as the chair all right i'm concerned that we're ahead ahead of time for the the delegation so i

[2:51:58] Voice 22: I don't want to start because I know the delegation's not here

[2:52:00] Voice 22: and it's not fair to start the public piece until 4.30.

[2:52:03] Voice 22: So there's a choice for you.

[2:52:05] Voice 22: Yes, Trustee Evans?

[2:52:08] Voice 12: I was going to ask if the Trust Council could indulge

[2:52:12] Voice 12: Trustee Morrison and deal with the dark skies principles

[2:52:16] Voice 12: as that will take approximately 15 to 20 minutes

[2:52:18] Voice 12: and that seems to be the time allotted that we have right now.

[2:52:21] Voice 22: Thank you.

[2:52:22] Voice 22: That was the question I was going to raise to you,

[2:52:24] Voice 22: whether you'd like to jump over and start or go with that.

[2:52:27] Voice 22: Is that fine?

[2:52:27] Voice 22: with do i have everyone's consent to deal with or deal with address the dark skies which is

[2:52:34] Voice 22: later in the agenda which is 16-1 so is that all

[2:52:38] Voice 22: right with everyone trustee morrison would you

[2:52:43] Voice 22: like to introduce that request for decision thank

[2:52:48] Voice 42: you can you give us a page number in the package

[2:52:50] Voice 42: that's page 409. thank you all right um if i remember correctly from june it's been a while

[2:52:58] Voice 42: um we had recommendation number one was passed unanimously um but i don't believe in recommendation

[2:53:05] Voice 42: two was i don't remember where we were at does any of the staff remember two two three and four

[2:53:13] Voice 42: yeah okay i thought so thank you um so i would put i think i would prefer to put the motion on

[2:53:20] Voice 42: the table and then just deal with them one at a time that's the fastest um that trust council

[2:53:25] Voice 42: Council encourages trustees to work with their communities to develop and build awareness

[2:53:28] Voice 42: of the principles of Dark Sky International and encourage voluntary adoption of the principles

[2:53:33] Voice 42: of Dark Sky International.

[2:53:35] Voice 22: Is there a

[2:53:36] Voice 42: second? I'm going to

[2:53:38] Voice 42: trustee Allen. Thank you. I think that

[2:53:41] Voice 42: the intent of waiting a little bit on this from June, not this

[2:53:45] Voice 42: long, but the intent of waiting from June was to give everybody time to kind of dive into this

[2:53:49] Voice 42: and so I'm going to assume that everybody's done their work and looked at this.

[2:53:53] Voice 42: um we have a number of folks across the different islands trust um ltc areas that are deeply

[2:54:02] Voice 42: committed to maintaining dark sky principles and so i think this speaks for itself so i'll leave

[2:54:08] Voice 42: it at that if anybody

[2:54:08] Voice 42: else wants to add anything different feel free our

[2:54:11] Voice 22: trustees are there any

[2:54:12] Voice 22: comments or questions i guess we have a motion on the floor so i'm gonna go with a trustee fast

[2:54:21] Voice 22: Oh, yeah. Thank you. Thank you.

[2:54:24] Voice 21: Thank you, Chair. I'm, I'm in support of the motion. And I'd also wonder whether the mover as a member of the Trust Programs Committee who put on webinars and get guest speakers to come and present interesting programs, whether they propose whether you, Trustee Morrison would like to refer this topic to the Trust Programs Committee.

[2:54:51] Voice 21: committee

[2:54:51] Voice 42: for consideration. I think I would just assume that folks sitting at this table

[2:54:56] Voice 42: who are a part of that committee can take it in to that space. I'll leave it simple here.

[2:55:00] Voice 42: I'm just going to make

[2:55:01] Voice 12: a point of order.

[2:55:02] Voice 22: As

[2:55:03] Voice 12: the chair pointed out at the beginning, please make sure to

[2:55:07] Voice 12: go speak through the chair and allow the chair to call on speakers.

[2:55:12] Voice 12: That point

[2:55:13] Voice 22: was clear. All right. David is managing the

[2:55:16] Voice 22: trustee mod. Vice chair mod is handling the list.

[2:55:20] Voice 41: trustee fast oh

[2:55:23] Voice 22: she just spoke there

[2:55:24] Voice 41: you go uh trustee scott or alan

[2:55:34] Voice 16: we both wear hats um i'm totally in favor of this i'm glad it's finally gotten

[2:55:40] Voice 16: up here um in our community it seems like everybody's moved new people they just love

[2:55:46] Voice 16: to have these glaring lights and they're not nobody's outside it's just like ridiculous and um

[2:55:52] Voice 16: it's like i've been pushing for those lights you know sensor lights you know what they come on it's

[2:55:56] Voice 16: amazing and then we have this cop shop on every time we go by and it's like i drive by like this

[2:56:01] Voice 16: because the lights are so obnoxious and it goes and it faces right here and i've been talking to

[2:56:05] Voice 16: the rsnp office officers every year for three turns it's like and they say it's all about

[2:56:12] Voice 16: safety safety and that's another story anyways i'm so in support of this mr charlie um

[2:56:20] Voice 17: thank

[2:56:23] Voice 17: you so this uh did come up from a constituent in gabriel in uh and so it's been considered in our

[2:56:29] Voice 17: ocp review um i'm looking forward to some feedback from planners because it's sort of outside of our

[2:56:36] Voice 17: jurisdiction it might be considered like a noise bylaw that the regional district would regulate

[2:56:40] Voice 17: but we can certainly have policies and encouraging language and advocacy but i'll

[2:56:48] Voice 17: I'll definitely bring that back to council for if we make progress on that.

[2:56:52] Voice 17: So, thanks.

[2:56:54] Voice 40: Vice Chair Peters.

[2:56:57] Voice 10: Thank you.

[2:56:58] Voice 10: I'm in support of the motion and just curious in respect of the circulation to the local trust committees.

[2:57:08] Voice 10: I don't think we got any reporting, but I am curious about what their response was like there.

[2:57:14] Voice 10: We don't need to have that in this meeting necessarily, but I'm just curious.

[2:57:21] Voice 10: Trustee Evans.

[2:57:23] Voice 12: I too am in support of this. I'm curious to hear from staff where our regulations end and what is doable. I'm also in support of this coming to trust programs for educational purposes so we can get education out there as far as protecting our environment as it currently stands in the rural aspects, which is no streetlights where we are on our island.

[2:57:51] Voice 12: And I know that that's similar on a lot of islands, too.

[2:57:54] Voice 12: So I'm definitely in support of this.

[2:57:59] Voice 5: Seeing, oh, you're trying to get it, you're trying, yes.

[2:58:03] Voice 5: So we have a bylaw on Bowen, but it can only apply to municipally owned properties.

[2:58:09] Voice 5: So it's a considerable problem with all the private properties.

[2:58:12] Voice 5: So if there's, you know, the lunar eclipse and special comets and all the rest of it,

[2:58:18] Voice 5: you have to go around door to door and ask your neighbors to, you know,

[2:58:21] Voice 5: turn off their bright lights for that particular event.

[2:58:24] Voice 5: or post it on Facebook and hope that a bunch of people read it.

[2:58:27] Voice 5: And I'd be very interested in terms of what is available

[2:58:32] Voice 5: for a wider range of applications.

[2:58:36] Voice 5: So it's not just putting shades on things.

[2:58:38] Voice 5: It's just it is an educational piece and it's a technical piece,

[2:58:43] Voice 5: and I'm not sure if it's a problem in terms of jurisdiction.

[2:58:47] Voice 5: So I'm not sure that it is like a noise bylaw,

[2:58:49] Voice 5: and I'd be very interested to get here more information.

[2:58:55] Voice 5: so that

[2:58:56] Voice 41: one or client leave okay

[2:58:58] Voice 42: please i can just do a quick clarification so we'll get down

[2:59:01] Voice 42: in um motion number three here we'll come back to the jurisdiction if you issue if folks can

[2:59:05] Voice 42: just hold on that one permit

[2:59:08] Voice 40: yeah i've

[2:59:15] Voice 29: got a question for trustee morrison um i do recall

[2:59:18] Voice 29: reading the dark sky stuff before and it just seemed kind of self-evident yeah i'm on board

[2:59:24] Voice 29: with that but i do have a question that might relate to how the bylaw would get characterized

[2:59:29] Voice 29: I'm not sure, but I'm wondering if Trustee Morrison is able to inform us about the effect of lights on docks, because one thing, and this is anecdotal, but one thing I've observed is increasingly, and I think it's a function of the inexpensive cost of once you've got LED lights, it's not that expensive to run them.

[2:59:53] Voice 29: a lot of docks now are very well lit up so for marine travel if you're traveling your boat at

[2:59:59] Voice 29: night

[3:00:00] Voice 29: that's sort of a community i guess but if you happen to be living near it it's a real it's

[3:00:05] Voice 29: kind of horrible uh it kind of you know i don't want to explain to people here but kind of ruins

[3:00:10] Voice 29: the quality of the experience of being there but uh are you able to tell us anything about

[3:00:17] Voice 29: potential environmental effects on that of that having that amount of light extended out into the

[3:00:25] Voice 29: water over the water when you know all of the the life there is expecting it to be dark thank you

[3:00:33] Voice 42: christian so i can look into that and share that um i know mostly about the the avians or the bats

[3:00:41] Voice 42: right now and um the other sort of terrestrial but i can have a look into that because there

[3:00:47] Voice 42: has been work done on that in different parts of the world all

[3:00:51] Voice 22: right seeing no further comments

[3:00:53] Voice 22: can we call the vote?

[3:00:55] Voice 22: All those in favor, please

[3:00:57] Voice 22: raise your hands. Those online,

[3:00:59] Voice 22: your electronics.

[3:01:00] Voice 22: 22.

[3:01:16] Voice 22: If you can lower your hands. Any opposed?

[3:01:20] Voice 22: One of mine.

[3:01:21] Voice 22: All right. That carries.

[3:01:24] Voice 22: Thank you. Trustee Morrison,

[3:01:26] Voice 42: want to continue?

[3:01:28] Voice 42: I move that the Trust

[3:01:29] Voice 42: Council clarify its jurisdiction to

[3:01:31] Voice 42: control nighttime illumination in all

[3:01:33] Voice 42: contexts within the Trust area for

[3:01:34] Voice 42: official community plan of

[3:01:36] Voice 42: adoption and enforcement across the

[3:01:38] Voice 42: trust area before

[3:01:40] Voice 22: it's before it's seconded i just want to make sure the wording is okay because

[3:01:43] Voice 22: is it are we asking staff to who are we asking to clarify can you clarify that that

[3:01:50] Voice 42: is a good

[3:01:51] Voice 42: question we did not specify in this even though this has been looked at a number of times we did

[3:01:57] Voice 42: not specify um i think that that is probably i don't know suggestions with the staff go ahead

[3:02:09] Voice 42: yeah you

[3:02:10] Voice 11: may want to amend it to say trust council ask staff to clarify trust council's

[3:02:16] Voice 11: jurisdiction it

[3:02:20] Voice 22: hasn't been seconded yet so no amendments

[3:02:22] Voice 42: yes i think that i would prefer

[3:02:27] Voice 42: not to do that i would prefer it to stand as i said because i think that this could be like

[3:02:34] Voice 42: a small project that one or two trustees could take on and like help come back i don't necessarily

[3:02:39] Voice 42: want to ask staff to do additional things that are, I'm reluctant to ask staff to do this. I

[3:02:45] Voice 42: think that we have capacity and trustees to at least get something on the table and then come

[3:02:50] Voice 42: back to Trust Council and have staff look at it and review it. So I'm going to leave it stand as

[3:02:55] Voice 42: is. Well,

[3:02:56] Voice 22: I'm going to turn to staff again, because I want to make sure this can stand on its own.

[3:03:01] Voice 22: So any advice on that?

[3:03:04] Voice 11: Yeah, I think if that's the intention is that members of Trust Council

[3:03:09] Voice 11: will undertake that work then i think that's fine as as we're to do okay

[3:03:15] Voice 42: and just maybe one

[3:03:15] Voice 42: last clarification on this there is significant interest in community around this so i think that

[3:03:20] Voice 42: there's others in community that could help get some initial thinking together that could then

[3:03:25] Voice 42: we could give to staff and they can kind of run with it depending on what we decide as council

[3:03:30] Voice 22: all right then the motion has been made who would like to second it i think i saw trustee

[3:03:34] Voice 22: yates hand going up there very quickly so that's been seconded is there any discussion

[3:03:44] Voice 40: so devil speaks yes go ahead um

[3:03:47] Voice 42: so this one is really where the rubber hits the road right it's

[3:03:50] Voice 42: about like where do we actually have jurisdiction or not where can we make bylaws or not in official

[3:03:55] Voice 42: community plans and there is some confusion about that we have had issues specifically on pender

[3:04:00] Voice 42: that instigated this from community um because of bright lights that are pointed at neighbors

[3:04:06] Voice 42: whereas no shielding, you know, difficulties with jurisdiction between CRDA, between Islas Trust.

[3:04:13] Voice 42: And so we just need some clarity on what options there are.

[3:04:17] Voice 42: And if that if the argument that we can make around ecological protection is sufficient to sort of pull some kind of jurisdiction or coordination.

[3:04:27] Voice 42: So I don't know what the answer is to this question, but we do need some clarity.

[3:04:32] Voice 42: So that's what this is going after.

[3:04:34] Voice 40: Trustee Evans.

[3:04:38] Voice 12: I am in principle supporting this. However, I am a little more reluctant to have

[3:04:46] Voice 12: Trust Council members go off and try to figure out Trust Council's jurisdiction in this area.

[3:04:54] Voice 12: I think that we should actually involve staff. Trustees can still do some of the work and support

[3:05:01] Voice 12: support staff with additional information, but I feel like staff are the ones that will have a

[3:05:08] Voice 12: better understanding of the governmental jurisdictional area that our bylaws and OCP

[3:05:13] Voice 12: can fall within. So I would be unsupported, but if council were to ask staff, I'm not going to

[3:05:20] Voice 12: move that amendment right now. I'm going to allow the conversation to continue. And if my mind has

[3:05:26] Voice 12: changed, great. And if not, then I will move to amend later.

[3:05:32] Voice 41: Trustee Harris. Thank

[3:05:36] Voice 38: you. I have an issue

[3:05:38] Voice 38: with this. Salt Spring Island, for instance,

[3:05:42] Voice 38: has some big city issues and big city problems in Ganges.

[3:05:47] Voice 38: And I'm worried, how is this going to equate

[3:05:50] Voice 38: to what happens in the town and near the town? We've got an East Hastings

[3:05:54] Voice 38: type of element that is prominent in the area. There's sexual

[3:05:58] Voice 38: assaults there's physical assaults there's robbery there's break-in like people want lights on so

[3:06:04] Voice 38: they know what's going on

[3:06:05] Voice 38: i understand the dark point

[3:06:06] Voice 12: of order um we're delving into areas that

[3:06:10] Voice 12: are a little rough topic and getting into some um very difficult um topics that should not be

[3:06:17] Voice 12: discussed at council at that level thank you i

[3:06:23] Voice 22: think i'm taking trustee harris's statement there

[3:06:24] Voice 22: are needs for lighting and understand that so thank you thank

[3:06:35] Voice 3: you i definitely support this

[3:06:37] Voice 3: and principal, but I

[3:06:39] Voice 3: definitely also think that

[3:06:40] Voice 3: staff would be

[3:06:42] Voice 3: the place to ask

[3:06:44] Voice 3: for our actual

[3:06:46] Voice 3: jurisdiction. I know personally

[3:06:48] Voice 3: around the council table, I'd be

[3:06:51] Voice 3: pretty good at talking about

[3:06:52] Voice 3: what it does to animals

[3:06:54] Voice 3: and sea life and birds and bats and insects.

[3:06:58] Voice 3: But I would be hopeless at

[3:07:01] Voice 3: figuring out our jurisdiction. Thank you.

[3:07:04] Trustee Luckham: Trustee Lackamber.

[3:07:09] Trustee Luckham: My pleasure. Thank you.

[3:07:10] Trustee Luckham: I think I would prefer to see this directed to staff because in my recollection as a vice chair on LTCs with OCPs, we do have some guidance in some OCPs around light pollution.

[3:07:29] Trustee Luckham: And I think light pollution, noise pollution, other sorts of environmental and cosmetic intrusions in our space is something that we already know something about.

[3:07:47] Trustee Luckham: And I'm not going to ask you to put staff on the spot at the moment, but I think that Director Cermak may be able to advise us on some of those things.

[3:07:54] Trustee Luckham: So I think a first pass with what do we already know could help inform a special committee that should be struck if council is going to do it.

[3:08:04] Trustee Luckham: And not against council taking it on, but I think we need to go to the next step as well to determine who are those players.

[3:08:11] Trustee Luckham: But I think we could ask the question of staff at this time.

[3:08:17] Trustee Luckham: And I don't know if we've got as far as a motion.

[3:08:20] Voice 22: There's a motion on the floor and seconded as it's written.

[3:08:24] Voice 40: Trustee Boland.

[3:08:29] Voice 24: interesting discussion i am very very very much in favor of dark skies

[3:08:34] Voice 24: um where i stay in arizona that's um implemented and there are a lot of advice

[3:08:41] Voice 24: a lot of advice etc etc and it is as far as i know regulated however you know in the trust area we

[3:08:49] Voice 24: We don't have, like, it is a problem, but it's not a huge problem yet.

[3:08:54] Voice 24: I would advocate, like, why don't we adopt the principles, do the educational pieces and not jump towards how do we regulate it immediately?

[3:09:07] Voice 24: Maybe we don't need to regulate it.

[3:09:09] Voice 24: I mean, there are lots of people on the islands who are, you know, lean towards doing their best for the environment.

[3:09:17] Voice 24: and um you know maybe with a lighter hand we can achieve a lot so my inclination would be to go

[3:09:26] Voice 24: first with no regulations but education and maybe adopt the principles of the dark sky

[3:09:34] Voice 24: of dark sky international and explain it thanks

[3:09:43] Voice 40: and

[3:09:44] Voice 8: i suspect uh trustee lucka may have been building toward this but i

[3:09:48] Voice 8: we've had quite a lot of discussion and I would like to propose an amendment to

[3:09:54] Voice 8: the motion proceed so I would like to propose that the the motion be amended

[3:10:01] Voice 8: to add the words Thank You Alex or to read that Trust Council requests staff

[3:10:14] Voice 8: to clarify its jurisdiction, et cetera.

[3:10:23] Voice 22: That's all right.

[3:10:24] Voice 22: Trustee Allen seconded.

[3:10:26] Voice 22: All right.

[3:10:27] Voice 22: Is there, I think that was, before I go forward,

[3:10:30] Voice 22: I just want to make sure, Steph, did you catch that okay?

[3:10:31] Voice 22: I know I said I was nice and slow.

[3:10:34] Voice 22: Do we have the wording on that okay?

[3:10:36] Voice 22: So, yes, we're just adding that to clarify, there.

[3:10:40] Voice 22: Okay.

[3:10:41] Voice 22: Any discussion?

[3:10:42] Voice 22: Trust, take your list.

[3:10:46] Voice 40: We're going back again.

[3:10:47] Voice 40: Yeah. Okay, go ahead.

[3:10:51] Voice 40: Trustee Allen.

[3:10:52] Voice 40: Trustee Scott.

[3:10:54] Voice 16: Yeah. Trustee Morris.

[3:10:57] Voice 16: This is all about advocacy at this point,

[3:10:59] Voice 16: right? This is not about

[3:11:01] Voice 16: passing any laws or whatever. Okay, so

[3:11:03] Voice 16: I just want everybody to be

[3:11:04] Voice 16: cognizant of this. This is just advocacy.

[3:11:12] Voice 41: Trustee Stanford.

[3:11:17] Voice 18: This motion doesn't

[3:11:18] Voice 18: really stand by itself. I'd like

[3:11:20] Voice 18: a topic.

[3:11:24] Voice 18: Clarity,

[3:11:24] Voice 18: Please. This

[3:11:26] Voice 22: motion should just say it's adding

[3:11:28] Voice 22: a trust counsel request staff to

[3:11:33] Voice 22: request staff to. It has to be added.

[3:11:37] Voice 22: Yeah. So we're just voting on do we add

[3:11:45] Voice 22: the word request staff to following trust

[3:11:49] Voice 22: counsel. Okay.

[3:12:13] Voice 27: Okay.

[3:12:17] Voice 22: Oops. Yeah. So we're just

[3:12:21] Voice 22: adding request staff to following trust council the first council yeah

[3:12:43] Voice 22: to add the words we'll get there i think everyone knows what the amendment is is there any more

[3:12:51] Voice 22: comments on the the on the amendment christopher

[3:12:56] Voice 8: yeah uh just just briefly i think a lot of this

[3:13:01] Voice 8: discussion is being captured and i i appreciate the your your points uh trustee morrison um but

[3:13:10] Voice 8: yeah i i think it's helpful to capture this in a way that has concrete path forward um and to

[3:13:15] Voice 8: engage the experts that we have at our disposal um but yeah i'm broadly in favor of what we're

[3:13:20] Voice 8: doing but i think we should give it a concrete way forward all

[3:13:25] Voice 22: right and any other debate on

[3:13:26] Voice 22: amendment because i'm just i think the words are there we go uh we have the motion now up there

[3:13:34] Voice 22: well presented so if there's everyone understands what we're voting on adding the words request

[3:13:38] Voice 22: staff two i'll call the vote all those in favor so

[3:13:52] Voice 34: that's 18 in favor all

[3:13:54] Voice 22: right lower your hands

[3:13:56] Voice 22: are there any opposed and

[3:14:04] Voice 34: i see two opposed okay so that

[3:14:06] Voice 22: was 18 in favor two opposed that carries

[3:14:09] Voice 22: So now we're back to the main motion, which now reads that we're asking Trust Council to clarify, or to request staff to clarify.

[3:14:18] Voice 22: Is there any further debate on that?

[3:14:20] Voice 41: Trustee Lockham and Morrison are the speakers, so it's previously.

[3:14:28] Voice 42: So one last clarification.

[3:14:30] Voice 42: So what we're asking here is not to create bylaws or OCPs right now.

[3:14:36] Voice 42: we're asking for clarification on whose jurisdictions what that's what we're asking

[3:14:40] Voice 42: for um and in relation to trustee bullen's um comment about the problem so i think some islands

[3:14:48] Voice 42: are fine i got lots of communications to trustee peterson's question earlier i did get lots of

[3:14:52] Voice 42: communications from different trustees about what what was going on on their islands and their

[3:14:55] Voice 42: support for this effort um there are a number of islands that are experiencing stress around light

[3:15:02] Voice 42: pollution in their spaces, mine included, and there has been tension. So this whole dark skies

[3:15:09] Voice 42: principle motion came forward from community. I didn't start this, community started this with us.

[3:15:15] Voice 42: So there definitely is some places where there are problems, but the goal would be that LTCs

[3:15:21] Voice 42: can deal with it one at a time if they want to, if we have jurisdiction. So this is just trying

[3:15:26] Voice 42: to get just like to know what jurisdiction is okay best

[3:15:32] Voice 32: you may believe yeah thank you chair um

[3:15:37] Voice 32: i cannot support the motion i support the dark sky principles but i don't support um i'm sure

[3:15:45] Voice 32: staff has lots of time on their hands and they don't have a lot to do but um i don't support

[3:15:51] Voice 32: are putting another load on staff

[3:15:54] Voice 32: to figure out whether

[3:15:59] Voice 32: the dark sky principles are good or bad. We know that dark sky principles should be

[3:16:02] Voice 32: adopted personally, right? A simple way for an

[3:16:07] Voice 32: LTC to do this, just pass a standing motion to adopt the dark sky principles in their

[3:16:11] Voice 32: local trust area, and believe me, if

[3:16:14] Voice 32: somebody doesn't like it, they'll take it to court, and you'll find out whether you have jurisdiction or not.

[3:16:18] Voice 32: the reality is on docks and things like that transport canada has jurisdiction um so i i just

[3:16:28] Voice 32: think going it down sort of asking staff to do some things that we probably figure out locally

[3:16:35] Voice 32: pretty easily um it's just the wrong way to go but i do i do support the dark sky principles

[3:16:41] Voice 32: right i

[3:16:42] Voice 32: sleep outside every night um it's important that that darkness so um yeah sorry

[3:16:52] Voice 32: trustee harris i

[3:16:55] Voice 38: swear i just heard trustee morrison say this is about getting jurisdiction

[3:16:58] Voice 38: or the step to it so that gives it away to me i do i'm in i agree with the dark sky deal i've

[3:17:04] Voice 38: been to numerous areas that have it i think it's great you can see the stars but you know

[3:17:10] Voice 38: honestly we're so close to vancouver and victoria i i don't know i i think this is

[3:17:16] Voice 38: definitely an overstep uh neighbors should talk to neighbors if they got an issue with lights

[3:17:20] Voice 38: um overreaching disagree with i'd like what trustee maberly said about um you know we'll

[3:17:27] Voice 38: see how it goes uh when who really has jurisdiction when a court uh

[3:17:32] Voice 42: uh trustee morrison just a

[3:17:35] Voice 42: a clarification. I corrected myself when I was speaking. I didn't mean get jurisdiction. I mean

[3:17:42] Voice 42: clarify jurisdiction.

[3:17:44] Voice 22: Right. I don't see, oh, we have one more trustee. Welcome.

[3:17:50] Trustee Luckham: I don't want

[3:17:51] Trustee Luckham: anybody to regret this. It strikes me, and I don't know why I haven't had this thought before,

[3:18:00] Trustee Luckham: but in terms of priorities, because I agree with Ben Mabley, we don't want to put more work on the

[3:18:05] Trustee Luckham: the plate. And I would like to think that we might consider that this would go on a future

[3:18:11] Trustee Luckham: projects list rather than something that's an immediate action. But certainly there's some

[3:18:17] Trustee Luckham: how we actually balance that as trust counsel is something for us to determine. But anyway,

[3:18:22] Trustee Luckham: I just want to support the notion, but I will vote in favor.

[3:18:27] Voice 12: All right.

[3:18:28] Voice 12: That's the evidence.

[3:18:29] Trustee Luckham: May

[3:18:29] Voice 12: I ask a question of staff, seeing as this question has arisen from a few different voices

[3:18:37] Voice 12: around the table. To clarify our jurisdictional rights, how much effort would that take? I kind

[3:18:48] Voice 12: of saw Stefan and perhaps CAO Brony looking like they might already have like a 50 to 80 percent

[3:18:56] Voice 12: and grasp on what this might be

[3:18:58] Voice 12: and might already have an answer

[3:19:00] Voice 12: that could be readily available.

[3:19:04] Voice 12: Director Cermak.

[3:19:05] Voice 28: Thank you, Chair.

[3:19:06] Voice 28: I can give you the quick, like 75% answer.

[3:19:09] Voice 28: And that is, you know, jurisdictionally you have,

[3:19:13] Voice 28: in terms of controlling which way the lights are painted,

[3:19:16] Voice 28: whether at the sky or at the ground,

[3:19:17] Voice 28: that's controlled by form and character.

[3:19:19] Voice 28: And the form of character is generally

[3:19:21] Voice 28: in wherever you designate a form of character

[3:19:24] Voice 28: character for commercial, industrial, institutional, and multifamily, generally not residential.

[3:19:30] Voice 28: But you also can have some influence over off-street parking and loading zones. So that

[3:19:36] Voice 28: generally is, again, in commercial core areas. So that's something you can regulate. And there's

[3:19:43] Voice 28: another form and character that you can manage in other development permit areas, such as the

[3:19:49] Voice 28: shoreline and i know again on salt spring we control that when we ask for someone doing a

[3:19:54] Voice 28: major new dock to have lights pointed down in a way that don't in the light sky so forming

[3:19:59] Voice 28: character is generally controlled in development permit area otherwise you can control a little bit

[3:20:04] Voice 28: of off-street parking lighting in a more commercial area and if there's more control over

[3:20:09] Voice 28: that i don't know but it's not user sighting all

[3:20:14] Voice 22: right third discussion let's just call the vote

[3:20:19] Voice 22: vote here so we have the vote before us everyone understand what they're voting on it's all about

[3:20:24] Voice 22: all those in favor but

[3:20:34] Voice 26: yeah I see

[3:20:38] Voice 34: 19 in favor all

[3:20:40] Voice 22: right any opposed uh

[3:20:50] Voice 33: five opposed that carries

[3:20:54] Voice 22: okay trusty Morrison all

[3:20:56] Voice 42: right I'm not going to move motion number four because I think it

[3:20:59] Voice 42: gets ahead of ourselves these were meant to be sort of thought through steps um as we have some

[3:21:05] Voice 42: some clarity on the prior ones.

[3:21:07] Voice 42: So until we have clarity on three,

[3:21:08] Voice 42: I don't feel like we can do four fully.

[3:21:10] Voice 42: However, I do feel like I might take

[3:21:13] Voice 42: Trustee Maberly's advice and see if we can do that

[3:21:16] Voice 42: at our own LTC and just adopt them.

[3:21:18] Voice 42: So thanks.

[3:21:20] Voice 22: All right.

[3:21:20] Voice 22: Well, thank you, Trustee Morrison.

[3:21:25] Voice 22: We're still a few minutes ahead,

[3:21:27] Voice 22: but I do know our delegation is here.

[3:21:32] Voice 22: Are we prepared to start into the next session

[3:21:35] Voice 22: of the agenda, even though we're running ahead of time, which is a good problem. I'm not going to

[3:21:39] Voice 22: argue about that. So with that, we're going into our engagement and collaboration piece of the

[3:21:44] Voice 22: agenda. And we have delegations. And I know we have a delegation here, Eric Marsh and Maddie

[3:21:51] Voice 22: Smith. Welcome. You have 10 minutes. And we'd like you can take your time. There is a podium

[3:22:00] Voice 22: podium up front. Please introduce yourselves, and you have 10 minutes, and you have to turn the

[3:22:10] Voice 22: button on at the base of the microphone.

[3:22:14] Voice 9: All right, we're on. Everybody can hear me?

[3:22:21] Voice 9: All right, greeting trustees and staff. My name is Eric March. I'm here to present to you along

[3:22:26] Voice 9: with my partner, Maddie Smith. We both live and work on Salt Spring Island, myself for five years

[3:22:31] Voice 9: plus two weeks now, Maddie for about four years. We're here today to address two vital important

[3:22:36] Voice 9: issues facing the islands of the trust area. Lack of working class public engagement and the policy

[3:22:42] Voice 9: statement. But first a little bit about who we are and why we're here today. Maddie's a third

[3:22:48] Voice 9: year apprentice plumber working throughout the southern Gulf Islands. At the end of the month

[3:22:52] Voice 9: she'll be going back to school to earn her plumbing red seal which will make her a journeywoman. Prior

[3:22:56] Voice 9: hired working as a plumber on Salt Spring. I might have worked first as a farmhand, and then as the

[3:23:01] Voice 9: maintenance technician for an illegal rental village, housing over a dozen essential workers.

[3:23:07] Voice 9: Among them, tradespeople, artisans, cleaners, and farmers. My work is less essential, but arguably

[3:23:14] Voice 9: more Gulf Islands cider maker. When I first moved to Salt Spring, I worked for an orchard with 400

[3:23:21] Voice 9: varieties of apples. Currently, I work for one of the largest gleaning operations in North America,

[3:23:27] Voice 9: collecting apples from heritage trees all over Salt Spring.

[3:23:32] Voice 9: We're not members of an NGO.

[3:23:34] Voice 9: We don't have a non-profit backing us.

[3:23:37] Voice 9: We have no mailing list,

[3:23:38] Voice 9: unless you choose to count the local politicians we bother,

[3:23:40] Voice 9: mostly Laura Patrick.

[3:23:44] Voice 9: We're simply two workers who spend 40-plus hours a week

[3:23:48] Voice 9: contributing our labor to better our community.

[3:23:50] Voice 9: We're here because we are sick and tired of being excluded

[3:23:54] Voice 9: from the governance of the community we work so hard to support.

[3:23:56] Voice 9: We are sick and tired of watching our community wither and die due to dithering and outright inaction from our local governments.

[3:24:04] Voice 9: Most of all, we're tired of watching the same handful of speakers attend Trust Council with the same message.

[3:24:09] Voice 9: We have a different message, and we hope we'll have your attention for the next eight to ten minutes.

[3:24:16] Voice 9: When I first decided to get involved with local politics, it was from as a candidate in the 2023 local community commission election on Salt Spring.

[3:24:24] Voice 9: At that time, I received the stage advice that guys like us are the wrong age and the wrong class to be getting involved in Salt Spring politics.

[3:24:33] Voice 9: The CRD and the Allen's Trust only exists for wealthy retirees.

[3:24:38] Voice 9: While this person's statement has struck with me, it is not a unique sentiment.

[3:24:42] Voice 9: I've heard from many working class folks similar refrains.

[3:24:45] Voice 9: Just in preparing for this presentation, I've heard from several people how talking to the Allen's Trust is too difficult, a waste of time, and pointless.

[3:24:52] Voice 9: list. And who can blame people for feeling this way? First of all, almost all public engagement

[3:24:58] Voice 9: for the Allen Trust happens during the workday. It cost me $54 in lost wages to speak at a recent

[3:25:05] Voice 9: meeting in my local trust committee. And today, Maddie and I have had to give up a combined $496

[3:25:11] Voice 9: in wages in order to be here speaking with you. Can you imagine charging a $50 fee for a town hall

[3:25:20] Voice 9: or a $500 delegation fee?

[3:25:24] Voice 9: As if cost wasn't enough,

[3:25:25] Voice 9: since Maddie and I both work,

[3:25:27] Voice 9: we are required to make difficult sacrifices

[3:25:29] Voice 9: to attend these meetings.

[3:25:31] Voice 9: Today, I should have been making

[3:25:32] Voice 9: a 2,000 liter keg batch of cider.

[3:25:35] Voice 9: One year.

[3:25:36] Voice 9: Maddie should be finishing a rough in on a new build.

[3:25:40] Voice 9: Not only are we workers, but we are employees.

[3:25:42] Voice 9: We need to justify our missed work to our employers.

[3:25:46] Voice 9: This time and wage cost

[3:25:47] Voice 9: doesn't even include the writing time necessary

[3:25:49] Voice 9: for applications outlines and writing the presentation itself the very nature of the

[3:25:57] Voice 9: island stress public engagement is exclusionary and therefore lacks a diversity of opinions

[3:26:02] Voice 9: how can you expect to hear from the general public when some members of the public

[3:26:06] Voice 9: need to face egregious costs or make sacrifices to attend nowhere has this lack of diversity of

[3:26:15] Voice 9: opinions been more clear than in the public opinion than the public engagement around the

[3:26:19] Voice 9: trust policy statement since the statement released by the trust on september 26 2023

[3:26:25] Voice 9: the trust council announced they believe unique amenities were broad ranging and may include

[3:26:29] Voice 9: issues such as but not limited to housing livelihoods infrastructure and tourism a handful

[3:26:34] Voice 9: of voices have been frequent attendees at trust council meetings to speak out against protection

[3:26:38] Voice 9: of housing and livelihoods meanwhile the folks who need their housing and livelihoods protected

[3:26:44] Voice 9: protected, are unable to attend due to the difficulties I just outlined.

[3:26:52] Voice 9: So let's talk about the trust policy statement.

[3:26:55] Voice 9: That statement from September 26, 2023, awesome.

[3:26:59] Voice 9: Finally, a statement from the Allen's Trust that not only recognizes working class livelihoods,

[3:27:02] Voice 9: but they need to house them and build infrastructure to protect them.

[3:27:06] Voice 9: Statement from the Allen's Trust that recognized the trust area, its unique amenities, and

[3:27:09] Voice 9: its environment are all three pieces of a whole.

[3:27:12] Voice 9: Unfortunately, such a statement cannot go unanswered.

[3:27:14] Voice 9: And so these same small number of voices have been showing up at Trust Council meetings to let us all know that no, the environment must come first.

[3:27:20] Voice 9: And adding any mention of protecting the workers of the Trust area weakens environmental protection.

[3:27:27] Voice 9: When the Islands Trust was created in 1974, the largest threat to the Gulf Islands was, by far, overdevelopment.

[3:27:34] Voice 9: The Islands Trust stopped that, undoubtedly a good thing.

[3:27:37] Voice 9: However, in 2025, overdevelopment has to compete with climate change, drought, and gentrification for the greatest threat to the Trust area.

[3:27:44] Voice 9: Unfortunately, while I and many others see gentrification as the current greatest threat,

[3:27:48] Voice 9: there are those that consistently weaponize the fear of overdevelopment against any attempt

[3:27:53] Voice 9: to build any sort of gentrification.

[3:27:59] Voice 9: Due to the unforgiving laws of supply and demand, the limited housing of the Gulf Islands

[3:28:03] Voice 9: and the South Island Islands Trust claim people are protecting the trust area from working

[3:28:07] Voice 9: class islanders.

[3:28:08] Voice 9: The folks who built these islands and provide the services needed to make them function

[3:28:11] Voice 9: functioning communities are struggling with unaffordable, unsustainable, and unsuitable

[3:28:16] Voice 9: housing. Maddie will now take a moment to speak about the income inequality she has experienced

[3:28:20] Voice 9: across the Gulf Islands. Thanks.

[3:28:23] Voice 6: During my relatively short time living and working on

[3:28:25] Voice 6: the Islands Trust area, I have seen both extremes of the housing spectrum, being invited behind the

[3:28:30] Voice 6: gates of both hidden illegal housing communities and behind the gates of the ultra-wealthy.

[3:28:34] Voice 6: I've worked in the rat-infested, moldy, barely heated trailers, lacking sufficient plumbing and

[3:28:39] Voice 6: electricity that people are paying over half their wages for. I've worked on buildings patched

[3:28:43] Voice 6: together out of old tax sheds and workshops with live wires blanked within the walls, kitchen sinks

[3:28:48] Voice 6: plumbed straight into the ground and failing septic systems flowing to the surface and eventually

[3:28:52] Voice 6: into the less than optimally treated private water supply that renters are being told is safe for

[3:28:57] Voice 6: drinking. I've seen people hesitant to ask for basic repairs out of fear of becoming too much

[3:29:02] Voice 6: of a burden and accepting unsafe and unhealthy living conditions because there are no other

[3:29:05] Voice 6: their options. I've seen people illegally evicted decline to demand their tenancy rights out of fear

[3:29:10] Voice 6: of destabilizing their neighbors' living situations. I've said goodbye to hard-working

[3:29:14] Voice 6: friends who are unable to sustain the cost and difficulty of remaining living on the island.

[3:29:18] Voice 6: On the other end of the spectrum, I now repair leaks on multi-million dollar houses left empty

[3:29:23] Voice 6: for the majority of the year, work on resorts with extensive water features and ornamental gardens,

[3:29:28] Voice 6: lush green grass, swimming pools, and hot tubs, install well pumps on summer homes with

[3:29:34] Voice 6: irrigated private golf courses from what i see it seems the islands have plenty of resources but

[3:29:39] Voice 6: only for those with deep enough pockets providing housing for working islanders has been viewed as

[3:29:44] Voice 6: something that is in direct conflict with protecting the island's delicate ecosystems

[3:29:47] Voice 6: and limited resources the royal character i would like to put forward that these goals are not

[3:29:53] Voice 6: mutually exclusive it doesn't add any extra strain on resources to house people who are already

[3:29:57] Voice 6: already living here. We need to be.

[3:30:00] Voice 6: another option to those living on boats and vehicles in illegal housing that is unseen,

[3:30:03] Voice 6: unregulated, and unsustainable. In failing to amend the Islands Trust Policy Statement to

[3:30:08] Voice 6: include people in housing as unique amenities, you would not only be failing the hardworking

[3:30:12] Voice 6: people of the Islands, but you would be failing to protect the environment and other unique

[3:30:15] Voice 6: amenities that the Trust was created to protect.

[3:30:20] Voice 9: The Islands Trust must make greater efforts to

[3:30:23] Voice 9: support all members of the Trust area. The Trust Council and the local Trust Committees must ensure

[3:30:28] Voice 9: sure delegations and town halls are accessible to all members of the public, not just those with

[3:30:33] Voice 9: free time in the middle of a workday. And the trust must commit to reaching out to the public

[3:30:40] Voice 9: if they're not able to make sufficient strides in accessibility. More importantly, the trust

[3:30:44] Voice 9: council must recognize that the trust policy statement must include protections for rural

[3:30:49] Voice 9: workers, rural livelihoods, and housing. If the Islands Trust excludes protection for rural workers,

[3:30:55] Voice 9: then the Islands Trust is simply facilitating the extirpation of the Gulf Islands worker.

[3:31:00] Voice 9: in favor of gentrification.

[3:31:02] Voice 9: It is time for a balanced trust policy statement

[3:31:05] Voice 9: that balances environmental protection

[3:31:07] Voice 9: with protections of housing and livelihoods

[3:31:08] Voice 9: and working class residents of the Gulf Islands.

[3:31:11] Voice 9: Thank you.

[3:31:12] Voice 22: Thank you.

[3:31:15] Voice 22: We have a couple of minutes left.

[3:31:17] Voice 9: Any questions?

[3:31:17] Voice 9: We were told to pause for questions.

[3:31:21] Voice 22: All right, we'll take those through here.

[3:31:22] Voice 22: Go ahead.

[3:31:25] Voice 16: It's not a question,

[3:31:26] Voice 16: but thank you for your imagination

[3:31:27] Voice 16: because it's obvious.

[3:31:29] Voice 16: obvious. It's happening in all of our islands.

[3:31:33] Voice 16: I'll speak to meetings. We've seen struggling, you know, when to

[3:31:37] Voice 16: have the meeting, during the day, the afternoon, evening, we're trying to go back and forth.

[3:31:40] Voice 16: You know, when we do have a meeting for the workers, the other people say, well, we can't

[3:31:45] Voice 16: go. So it's been an ongoing issue, and I'm glad you brought it up again, and

[3:31:48] Voice 16: I think all of us should try and work on that more. Thank you.

[3:31:53] Voice 41: Vice Chair Elliott.

[3:31:55] Voice 17: Thank you for your presentation.

[3:31:57] Voice 17: If our council meetings were all online, would that be a more equitable form of access?

[3:32:06] Voice 17: Or if the town hall and delegation sessions were in the evenings as they used to be,

[3:32:13] Voice 17: what do you suggest to make presentations more accessible for people such as yourselves?

[3:32:21] Voice 9: I would suggest a mix of things.

[3:32:24] Voice 9: In some ways, I think the suggestion of moving meetings online is a great suggestion, but that does provide a different set of barriers.

[3:32:32] Voice 9: Not everyone has access to online presentations.

[3:32:36] Voice 9: Myself, I've got great Wi-Fi at my workplace.

[3:32:39] Voice 9: I could pop out for a 30-minute lunch, come in, talk to you all.

[3:32:43] Voice 9: But folks like Maddie who drive around the islands, not necessarily.

[3:32:47] Voice 9: It's a lot harder to ask your employer, hey, can we drive from the south end of Salt Spring down into town so I can use the Wi-Fi?

[3:32:54] Voice 9: Uh, evening meetings, I definitely think, uh, would help, uh, when, uh, the Salt Spring LTC

[3:33:02] Voice 9: was having evening town halls. We made all four with, uh, really not that much stress. It was

[3:33:07] Voice 9: definitely a big help. Uh,

[3:33:12] Voice 8: yeah. Thank you very much, Eric and Maddie. Um, speaking as someone

[3:33:18] Voice 8: who does look a little bit like one of you, uh, um, and, and I'm very much in a similar position.

[3:33:24] Voice 8: Prior to this, I've been a working person on my island and sitting at this table.

[3:33:30] Voice 8: Similarly, I don't even want to think about what the lost wages that I have in that regard.

[3:33:37] Voice 8: It's a real sacrifice, and I really appreciate you guys taking the time to come.

[3:33:41] Voice 8: And I would also add that on top of those lost wages, obviously, there are real costs to getting to Nanaimo from Salt Spring.

[3:33:49] Voice 8: That costs gas, that costs ferries, that costs all those things.

[3:33:52] Voice 8: So I really appreciate you for doing that.

[3:33:54] Voice 8: Again, we've talked about, you know, where we choose to meet, whether we're choosing to meet online or whether we're choosing to meet in towns like Victoria or Nanaimo, as opposed to on our islands.

[3:34:04] Voice 8: And I think on our islands puts that money back in our communities, but also makes us more accessible, makes it easy to do an evening delegation session that everyone can get to.

[3:34:16] Voice 8: It's, yeah, all of those things.

[3:34:18] Voice 8: And I, you know, I share a lot of those same risks.

[3:34:21] Voice 8: I, you know, I put a lot of I've been in a lot of those places that are this broad spectrum of experience of what it means to live on the island. And, you know, I've been in those those ratty insulation ducts and I've been on multimillion dollar properties. And it's it's a it's a wild experience.

[3:34:38] Voice 8: experience. The only thing that I would just add is, you know, speaking from this side of the

[3:34:45] Voice 8: table, should you decide to engage further with local politics on your island, I think you would

[3:34:53] Voice 8: do great. You speak very well, both of you.

[3:34:57] Voice 22: Thank you. Any other questions?

[3:34:59] Voice 5: Really good segue. Thank you. I think that the information, the content that you've got is really

[3:35:08] Voice 5: uh detailed and important and i think that uh we're not unreceptive and uh we hear from all

[3:35:15] Voice 5: the full spectrum and i think that you've been um energetic and uh eloquent and you've got some

[3:35:25] Voice 5: energy buffing it so yeah you're you've uh you've put yourself in a position now where you're going

[3:35:31] Voice 5: going to be headhunted that's really good energy and uh both of you so yeah i thank you yeah

[3:35:39] Voice 5: thank you

[3:35:39] Voice 40: so

[3:35:42] Voice 12: thank you very much for your presentation as well um my question to you

[3:35:47] Voice 12: as other trustees around the table have said you know when we come to these meetings we're

[3:35:51] Voice 12: in a similar position where um you know low wage earners ourselves um and we're in a place of

[3:36:00] Voice 12: business so we operate within business normal corporate business hours as our job on islands

[3:36:07] Voice 12: trust um and that also goes for the supporting staff this is their normal work week and we have

[3:36:13] Voice 12: to sort of work within it my question to you is um as far as education around how to easily access

[3:36:22] Voice 12: access your local trust committee and trust council for delegations, how easy was it for

[3:36:31] Voice 12: you to find the information and would an educational brochure, webinar, something along those lines

[3:36:43] Voice 12: be of benefit to people that are new to the island and even some of those that have been

[3:36:49] Voice 12: here for a longer period um so being able to join as a delegation electronically in the evening or

[3:36:55] Voice 12: during the day um being able to access your local trust committee to bring letters forward on your

[3:37:01] Voice 12: behalf um what what kind of information do you need and how difficult has it been for you to

[3:37:10] Voice 12: find um alternate methods of talking to us uh

[3:37:21] Voice 9: definitely more more difficult than i would have

[3:37:25] Voice 9: than i would have thought i made the joke to maddie a few times that when i was finishing

[3:37:29] Voice 9: my university degree i was looking at taking a second minor in sustainable development

[3:37:33] Voice 9: and the last course was how to engage with local government which i chose not to take

[3:37:38] Voice 9: in the interest of graduating earlier. And boy, I have regretted that decision quite a bit in the

[3:37:45] Voice 9: last few weeks. It's a challenge. I think some sort of brochure would help, but I also think

[3:37:50] Voice 9: clarification on the instructions that exist. When I sent in my delegation application,

[3:37:57] Voice 9: I fill out the form and the form says, oh, you've got two lines. Please put your presentation.

[3:38:03] Voice 9: presentation if you need more space you can use a second page i sent it in and very quickly uh

[3:38:09] Voice 9: thank you to staff for that uh i got a response saying oh we need your outline and i was like

[3:38:14] Voice 9: well i filled out the form as the form said so you know maybe the form should say you know we

[3:38:19] Voice 9: are requesting a second page with a full outline so that people know to do that in advance uh that

[3:38:26] Voice 9: that would be helpful. But more education is always good. It is a fantastically complicated

[3:38:34] Voice 9: government on Salt Spring. I don't know if it's quite as bad on the rest of the Trust Islands,

[3:38:40] Voice 9: but between having our regional district and the Trust and the Water District and the Fire District,

[3:38:46] Voice 9: there's definitely, I've had to do a lot of research in my free time to be here.

[3:38:51] Voice 9: and

[3:38:52] Voice 6: you know eric he's he's more passionate about this than me and um i you know i'm trying to write

[3:38:59] Voice 6: about the trust policy statement i you know went on the islands trust website and i was like okay

[3:39:03] Voice 6: let me like get this in front of my face so that like i know what i'm talking about and when i

[3:39:07] Voice 6: clicked on like what we do it wasn't really there like i ended up like because eric spends the time

[3:39:13] Voice 6: he just had to like send me a link and was like go down to like the third paragraph or whatever

[3:39:17] Voice 6: ever not to throw shade on whoever's um running the website it's a very beautiful website and

[3:39:24] Voice 6: things like that but like as someone who's not who's you know who cares about the island who's

[3:39:30] Voice 6: passionate but not passionate about politics like eric is um understanding what on earth i'm talking

[3:39:38] Voice 6: talking about most of the time is very hard and like I know you all have the same problems with

[3:39:47] Voice 6: what on earth is the trust and control of what is the CRD in control of things like that so when

[3:39:53] Voice 6: you said um like the the informational sessions like maybe I don't know how many you know I don't

[3:39:59] Voice 6: know how you would get people to show up but I think when I try to talk to anybody my age or

[3:40:05] Voice 6: anybody not completely interested it's so hard to like explain to them what we're talking about

[3:40:11] Voice 6: and and if they're like oh i have this complaint where do i go boy do i not know and then i ask

[3:40:19] Voice 6: eric and then he spends like three hours researching it and finding out where we go to

[3:40:23] Voice 6: so maybe some sort of like you know oh welcome to welcome to the islands trust here's how to engage

[3:40:31] Voice 6: page, you know, just like a simpler outline just to get people started, I think would be a really

[3:40:38] Voice 6: great idea.

[3:40:39] Voice 9: And I think something to add on this point as well is that we can do kind of all the

[3:40:46] Voice 9: education and outreach, but there is a real discouragement. They're like, you know, I wasn't

[3:40:52] Voice 9: kidding. I mean, it was your boss who said it was a waste

[3:40:55] Voice 6: of time. He's lived on the island his whole

[3:40:57] Voice 6: life I think he's a long time islander so

[3:41:00] Voice 9: so there's not just an information block but there's

[3:41:04] Voice 9: also kind of there really is a why are you wasting why are you taking a day off work you know we need

[3:41:10] Voice 9: you here to be making cider why are you talking to people who won't listen you know oh Eric I'm

[3:41:17] Voice 9: glad you're interested in politics that's a great way to waste your time that that is something that

[3:41:21] Voice 9: really needs to be overcome is to have the trust be an organization that people who work a full

[3:41:29] Voice 9: day and live on the islands are like, oh, yeah, they've done something for me. I want to get

[3:41:33] Voice 9: involved.

[3:41:35] Voice 22: Thank you, trustees. We still have three more people who want to speak, but I'm also

[3:41:38] Voice 22: cut into the time here. I don't want this to carry on. So the speakers here, I'd like you to go

[3:41:45] Voice 22: quickly who's remaining so trustee

[3:41:48] Voice 41: morris thank

[3:41:50] Voice 42: you as a working trustee who is on an island i'm

[3:41:53] Voice 42: a north pender who um we have a housing project i really appreciate um your framing this as

[3:41:58] Voice 42: gentrification because it certainly is as a housing issue this is really a big problem

[3:42:03] Voice 42: um so thank you for that in terms of being involved and i've lived in the tension six

[3:42:10] Voice 42: years as a trustee six and a half and i live in the tension of like is it effective or not

[3:42:13] Voice 42: to be involved, but want to kind of keep trying to make it better from the inside. So

[3:42:20] Voice 42: definitely asking local trust committees for, and all of us like to just think about that.

[3:42:27] Voice 42: So one of the things that my co-colleague Aaron Campbell and I did was we have community

[3:42:33] Voice 42: information meetings on Saturdays. And I think we have them like once a quarter or something like

[3:42:36] Voice 42: that, or once like three times a year. So specifically for that issue, because we have

[3:42:41] Voice 42: of so many folks who are working that want to just come and chat in a more informal setting,

[3:42:44] Voice 42: not a formal kind of awkward meeting. So all sorts of structures that we definitely should

[3:42:49] Voice 42: push forward. So thank

[3:42:50] Voice 24: you. Thank you, Boland. Okay, two things quickly. First of all, I really

[3:42:57] Voice 24: appreciate hearing from you. You're right. You know, the working population don't show up very

[3:43:03] Voice 24: often. And I really appreciate the time you've taken. Two things. Number one, if you go to the

[3:43:10] Voice 24: Ireland's Trust website and go to resources other government services it gives you a very long and

[3:43:16] Voice 24: illuminating link of all the things that the Ireland's Trust does not do which kind of helps

[3:43:22] Voice 24: to clarify your thoughts the second one is there is a request into the province to have the Ireland's

[3:43:29] Voice 24: Trust and all its workings reviewed and you know one of the things that I really think about when

[3:43:35] Voice 24: when you turn up is all of us here are severely underpaid for what we do and we can only do it

[3:43:43] Voice 24: by volunteering our time for some people it's a big sacrifice because they're still in the

[3:43:49] Voice 24: working population for others it's not such a huge sacrifice so you know that needs to be

[3:43:55] Voice 24: considered because as long as the structure is the way it is and the money available to pay people

[3:44:02] Voice 24: is the way it is you will only get you know people who are prepared to martyr themselves and or

[3:44:10] Voice 24: are pensioners as in my case so it's a very very difficult structure the San Juan Islands moved to

[3:44:16] Voice 24: something entirely different and so I would love to see both of you as trustees or politicians in

[3:44:24] Voice 24: some shape or form but it's going to be practically impossible but thank you for being here today

[3:44:38] Voice 15: Yeah, I'm going to keep this brief.

[3:44:43] Voice 15: I mean, I totally agree with you.

[3:44:45] Voice 15: Our government is set up in a way that it excludes people from working, participating in the Islands Trust.

[3:44:50] Voice 15: And I mean, it's not systematic, but sometimes it feels like it.

[3:44:53] Voice 15: I'm taking three days off to be here.

[3:44:57] Voice 15: And yeah, it's a thing.

[3:45:00] Voice 15: And I think it's in Gulf Islands.

[3:45:02] Voice 15: It's not just the Islands Trust that there's a lot of people who are retired and have time to have meetings in the middle of the day.

[3:45:06] Voice 15: and it really excludes a wide variety of voices from participating and i'm thank you very much

[3:45:14] Voice 15: for the reminder and please if you have any ideas keep us surprised i think we'd all like to yeah

[3:45:21] Voice 15: hear what's going on

[3:45:22] Voice 26: we'll

[3:45:24] Voice 22: keep working on it oh thank you i think you're hearing an invitation

[3:45:28] Voice 22: to share more ideas so thank you very much for coming today okay trustees i'm gonna start in the

[3:45:34] Voice 22: the room uh we have i know one person online but in the room who would like to address us today

[3:45:47] Voice 22: this is our oops i did mean to sorry things which i know i don't need to input from the community

[3:45:54] Voice 22: members that serve the best interests of the trust area so just a few reminders for the town hall

[3:45:59] Voice 22: please uh remember to keep your comments respectful and focused on issues not people

[3:46:04] Voice 22: we're here to listen to diverse viewpoints and everyone's opinion is important each speaker will

[3:46:09] Voice 22: we'll have, I think, three minutes to speak

[3:46:12] Voice 22: as we don't have, well, we do have a timer.

[3:46:15] Voice 22: We do have a timer that will be ticking down for you.

[3:46:19] Voice 22: We ask that everyone refrain from interrupting

[3:46:22] Voice 22: or engaging in any disruptive behavior.

[3:46:26] Voice 22: That's no clapping or any of that.

[3:46:28] Voice 22: Please direct your comments to the council and chair.

[3:46:32] Voice 22: And if you're asking for any specific action or follow-up,

[3:46:35] Voice 22: please know that the council may take your input

[3:46:38] Voice 22: into consideration but we might not have any immediate response for you at this time so

[3:46:42] Voice 22: anyone in the room that would like to address us please raise your hands we have three hello uh

[3:46:47] Voice 22: two um oh hey would you like to go first please you can walk up to the microphone make sure the

[3:46:54] Voice 22: red light is on and introduce yourself yes we have one already raised hi

[3:47:07] Voice 30: my name is ian peace

[3:47:08] Voice 30: i'm living on salt spring island i'm uh elderly retired i guess and definitely not wealthy but i

[3:47:15] Voice 30: I made it here and I recognize that it does take some sacrifice.

[3:47:18] Voice 30: And I've also experienced a little bit of frustration with, you know, just structural barriers getting to these meetings and the process of getting on the list.

[3:47:29] Voice 30: It's like I didn't make

[3:47:30] Voice 30: the delegation list because I'm not ready three weeks before the meeting.

[3:47:35] Voice 30: You know, that's on me. So here I am.

[3:47:37] Voice 30: And but I'm here to speak in favor of the mandate.

[3:47:45] Voice 30: date. I think that it's very important for us to recognize that the value system that somehow

[3:47:52] Voice 30: seems to believe that expansion can be done without any cost to the environment and development

[3:47:59] Voice 30: doesn't really hurt anything is not correct. And that it will be a mistake in the medium term,

[3:48:07] Voice 30: whatever you want to call it, the long term. I don't think we have to really wait very long.

[3:48:10] Voice 30: I've been living on Salt Spring for about, I don't know, 12 years or something.

[3:48:13] Voice 30: and the pace of development has been marked the entire time i keep seeing places where

[3:48:19] Voice 30: the trees are gone the houses are built and that's ongoing so i like to uh you know pick up

[3:48:28] Voice 30: menial labor in my spare time whenever i can i i go for like woodwork and pulling

[3:48:34] Voice 30: room and stuff like that conservation work it's almost all volunteer work

[3:48:38] Voice 30: and in other time that I have I do some other conservation work and I came across a paper

[3:48:45] Voice 30: which I might have referenced here before earlier but Justina Ray is a prominent Canadian

[3:48:49] Voice 30: wildlife biologist and in 2021 she wrote a paper on biodiversity challenges in Canada

[3:48:56] Voice 30: and the first line from her abstract says negative biodiversity trends are evident in Canada

[3:49:06] Voice 30: Canada in spite of its ecological and economic wealth and high governance capacity.

[3:49:13] Voice 30: So those three factors, lots of ecological wealth, you know, natural resources, economic

[3:49:22] Voice 30: wealth, people are pretty well off in Canada generally, not everybody, but, you know, it's

[3:49:27] Voice 30: a high standard of living and high governance capacity.

[3:49:30] Voice 30: So I'd like to, you know, focus more on the southern Gulf Islands than the whole country

[3:49:35] Voice 30: and we see that i think that the southern gulf islands are kind of outliers on the positive side

[3:49:41] Voice 30: of all of these attributes don't we all agree that the ecologies around the southern gulf islands are

[3:49:47] Voice 30: wonderful like where is better in all of canada like it's you know it's we're doing okay economic

[3:49:52] Voice 30: wealth lots of talk about the inequality and many wealthy people that are living on salt spring like

[3:49:58] Voice 30: the money is there where they raise like over 10 million bucks for the new emergency wing on the

[3:50:02] Voice 30: hospital in like less than three weeks it's like all volunteer money given away money's there

[3:50:07] Voice 30: money's here and the other one is high governance capacity so we're talking about biodiversity

[3:50:16] Voice 30: then a preserve and protect mandate would be about as high as you can get in terms of

[3:50:22] Voice 30: governance capacity so that's the situation and here we are looking at ways to dilute the mandate

[3:50:30] Voice 30: You know, I've presented many times and I feel like, you know, it's not all that worthwhile

[3:50:37] Voice 30: sometimes to come and talk about the mandate to the group where this is like the object

[3:50:43] Voice 30: and that's okay.

[3:50:45] Voice 30: But I'm here to remind you that there are people who are not wealthy, like, okay, elderly,

[3:50:52] Voice 30: whatever, I don't know who all of us are, but are strongly in favor of the mandate.

[3:50:58] Voice 30: mandate that it's a pillar of life in the southern gulf islands and on the island that i live on

[3:51:04] Voice 30: especially so i appreciate your time very much and as a final word i would just caution you not

[3:51:10] Voice 30: to conflate social inequalities with whether or not we should be maintaining our biodiversity and

[3:51:17] Voice 30: ecology thank

[3:51:20] Voice 22: you very much okay i'm going to go to someone online we have maxine leitner online

[3:51:36] Voice 22: Okay. If you could please unmute yourself there.

[3:51:44] Voice 22: Still waiting to try to contact Maxine. Maxine Leitner, can you hear us?

[3:51:49] Voice 22: You've been given permission to speak. Can you unmute yourself?

[3:52:03] Voice 41: Can you ask her to unmute?

[3:52:06] Voice 41: Okay.

[3:52:08] Voice 35: I think I got it now.

[3:52:09] Voice 35: Yes, we can hear you.

[3:52:11] Voice 35: Sorry, I clicked to unmute someplace else, but that didn't work.

[3:52:14] Voice 35: Okay. I want to talk briefly about the budget. I have a couple ideas for reducing the budget

[3:52:22] Voice 35: next year because it takes some planning. As you know, this budget requires a 14.1 increase in

[3:52:30] Voice 35: expenses over last year, a tax increase of 5.2% plus the use of reserves. So I have a couple ideas.

[3:52:37] Voice 35: ideas. One, give some serious attention to reducing staff turnover. This is taking a huge

[3:52:44] Voice 35: amount of staff time to hire new staff all the time. Next, I think it would really help trustees

[3:52:51] Voice 35: if they had the true costs when they approve a project. The business case does not include the

[3:53:00] Voice 35: far greater costs of staffing the project. Each project requires staff to conduct research,

[3:53:07] Voice 35: Prepare reports, supervisory reviews, software tracking, discussions with trustees, and attending meetings, and probably more.

[3:53:19] Voice 35: Staff costs include salaries and benefits, and also the administrative costs to pay the people, provide benefits, and government reporting.

[3:53:28] Voice 35: Similar costs are incurred for hiring contractors and for grant-funded work, which also involves hiring contractors.

[3:53:38] Voice 35: Most grants do not cover the cost to advertise the contract, interview the contractors,

[3:53:43] Voice 35: negotiate and conclude the contract, supervise the contractor's work, pay the contractor,

[3:53:49] Voice 35: and prepare government reporting. When asked to approve a grant, these costs should be known.

[3:53:57] Voice 35: Does the grant cover them? Last year, staff administered 77 service contract requests.

[3:54:06] Voice 35: requests. So I think the budget could be reduced. If you knew these costs, there were less contracts,

[3:54:15] Voice 35: less grants, and less projects. That could happen when you know the true costs.

[3:54:21] Voice 35: And I would love to see getting this information being a top priority. Thank you.

[3:54:52] Voice 2: Good afternoon, good evening. My name is Bob Andrew. I live in Gabriela.

[3:54:56] Voice 2: and I thank you very much for the opportunity to be able to address you in very short notice.

[3:55:02] Voice 2: I'm going to read this because I was told I had two minutes and I don't want to go on and on.

[3:55:08] Voice 2: So I particularly appreciate being able to address you in person. To me, that's really

[3:55:14] Voice 2: important. I've attended hundreds of Zoom meetings and still believe that in-person

[3:55:19] Voice 2: meetings are more meaningful to everyone. They are simply more human. So I wish this

[3:55:25] Voice 2: This was on Gabriela.

[3:55:26] Voice 2: I wouldn't have had to have traveled, and I'm sure the Salt Spring has wished that more of the meetings would be on the islands, particularly.

[3:55:34] Voice 2: My concern today, though, is about which I've already addressed.

[3:55:39] Voice 2: Our local trust committee is regarding a rezoning application before the city of Nanaimo.

[3:55:46] Voice 2: The reason the implications of this are important to the trust as a whole become evident in a second.

[3:55:50] Voice 2: In short, it is an application to rezone 240 acres beside Hormak Mill, which is less than two kilometers from Gabriola.

[3:56:01] Voice 2: Now, a two-kilometer walk is not very far if you're on the island.

[3:56:05] Voice 2: It just seems like it's a long way away because it's on the other side of the water.

[3:56:09] Voice 2: In short, I beg your pardon, and it's a stone's throw from Mudge Island.

[3:56:15] Voice 2: and they want to rezone, or the applicant wishes to rezone to heavy industrial, and I mean heavy

[3:56:22] Voice 2: industrial. If you read their community plan, if you read what the zoning bylaws allow,

[3:56:27] Voice 2: it is virtually anything you can think of. Now, that can be pretty serious. The potential impact

[3:56:34] Voice 2: on the islands as a whole is huge. I asked the local trust committee to see if they could have

[3:56:41] Voice 2: have any input. They wrote to the city to ask for a referral status. This is not forthcoming.

[3:56:47] Voice 2: I understand that. It's very difficult to set up a referral status right out of the

[3:56:54] Voice 2: blue like that. Nonetheless, that brings forward my concern. We have a good memorandum of

[3:57:00] Voice 2: understanding for referrals with various ministries, but not with nearby incorporated areas that

[3:57:06] Voice 2: I'm aware of. I don't know. So rezonings near the Gulf Islands, which could affect

[3:57:11] Voice 2: us all can just slip by. I think this is a concern that ought to be addressed as a trust as a whole.

[3:57:19] Voice 2: And that's it. Thank you.

[3:57:22] Voice 22: Thank you. Is there anyone else? I guess not. Well, I want to thank

[3:57:26] Voice 22: everyone who participated in the public comment period today. We really do appreciate you taking

[3:57:31] Voice 22: the time to share your views and we take your comments seriously as we move forward with our

[3:57:35] Voice 22: our work so thank you we are ahead of schedule again oh trust that's fixed this is amazing

[3:57:45] Voice 22: trustee evans i can fix that uh-oh um

[3:57:50] Voice 12: in i'm considering um looking at some of the future

[3:57:56] Voice 12: consent agenda items um seeing so we have a half an hour right now thereabouts if we can get a

[3:58:02] Voice 12: a couple of these consent agenda items out of the way that will free up some of the time for

[3:58:06] Voice 12: the larger discussion items that we've got coming tomorrow and on Thursday, just that we don't wind

[3:58:13] Voice 12: up so cramped at the end. So what I'm looking at is 7.1 agenda items and then going to Thursday,

[3:58:22] Voice 12: just in case we start running over, if we can look at section 19 now, then that will free up

[3:58:31] Voice 12: about a half an hour of our time later on thank

[3:58:34] Voice 22: you for that suggestion i'm going to look to staff

[3:58:37] Voice 22: are there other set suggestion work with you or so look to trustees that's agreement from everyone to

[3:58:45] Voice 22: proceed in that way uh trustee morrison did you have a comment yes

[3:58:49] Voice 42: and i realized that i don't

[3:58:52] Voice 42: think the vicc um climate leadership updates got on that list but i would love to have that added

[3:58:58] Voice 42: did that was okay

[3:58:59] Voice 22: great so with that we're going to jump forward to item 7.1 and is the cao prepared

[3:59:09] Voice 22: to speak to this item yeah

[3:59:13] Voice 11: thank you chair i think um for the most part my my report stands and i'm

[3:59:17] Voice 11: happy to take any questions on it the one note though i had a reference in there to the staff

[3:59:22] Voice 11: survey that we have launched um so at the time that i wrote the report i was determined to have

[3:59:28] Voice 11: it launched in time and i managed to do that but only last friday and so you'll see a reference in

[3:59:33] Voice 11: there that my goal was to report out to staff at their all staff meeting early april that'll be

[3:59:38] Voice 11: delayed a little bit um so just a minor point but we do expect to have that survey will close at the

[3:59:43] Voice 11: end of this month we'll be doing a special meeting likely with staff to share those results and then

[3:59:48] Voice 11: a number of trustees have asked if we would be providing a report out to you on those results

[3:59:56] Voice 11: And that is the intention once we've had an engagement with staff on those two.

[4:00:00] Voice 11: Thanks.

[4:00:00] Voice 22: Are there any questions on the CAO's report?

[4:00:04] Voice 22: Wow, you write good reports.

[4:00:07] Voice 22: So can we approve item 711, 712, 713 as presented through general consent?

[4:00:15] Voice 22: Oh, okay.

[4:00:18] Voice 22: We have a question on 713.

[4:00:22] Voice 22: Go ahead.

[4:00:25] Voice 42: Sorry, I'm doing the jumping around pages problem.

[4:00:28] Voice 42: Okay, so 713 is the learning plan, correct?

[4:00:31] Voice 42: That's where we are.

[4:00:32] Voice 42: Yes.

[4:00:32] Voice 42: Okay.

[4:00:33] Voice 42: so i just had a bit of a question around the learning plan and um it's kind of related to

[4:00:41] Voice 42: our updates around the the icc climate leadership work on the coastal communities as well so how do

[4:00:49] Voice 42: we add things is that the trust programs committee that adds to the learning plan or who is who is

[4:00:55] Voice 42: the learning plan folks and how do we get things on there uh

[4:01:01] Voice 11: it'll be through executive committee

[4:01:03] Voice 11: committee oversees the continuous learning plan for trust council and that would be and we are

[4:01:08] Voice 11: we do have that on the agenda 7.2.1 is the proposed update for the learning plan so we can

[4:01:12] Voice 11: certainly consider adding items when we when we address that okay

[4:01:16] Voice 42: yeah because i just want to make

[4:01:17] Voice 42: sure that we kind of think a little bit holistically about some of the other things that are going on

[4:01:22] Voice 42: that we don't necessarily have to do it there are some other groups putting on learning efforts that

[4:01:27] Voice 42: could include there

[4:01:29] Voice 22: are no more comments then we can approve 711 712 and 713 as votes i keep trying

[4:01:37] Voice 22: go ahead trustee middleton sorry

[4:01:39] Voice 13: just the rapid pace of the agenda got away from me there for

[4:01:44] Voice 13: a moment but um um this is just a question and we're just uh back to 712 if that's okay chair

[4:01:51] Voice 22: absolutely all

[4:01:52] Voice 13: right and so this is in regard uh point five uh or number five governance

[4:01:58] Voice 13: And I think the comments and implementations speak to this, but we have some very legacy items there that came. I know where they came from. They came from a workshop years ago in Victoria, where there was poster boards on the wall and stations looking to develop a strategic plan from the ground up.

[4:02:26] Voice 13: and we had a station staffed by a previous bylaw manager

[4:02:32] Voice 13: and out of this came somehow the idea

[4:02:35] Voice 13: that we wanted to allow for entry warrants.

[4:02:39] Voice 13: None of us want to allow for entry warrants.

[4:02:42] Voice 13: None of us ever did.

[4:02:43] Voice 13: This has persisted on here

[4:02:45] Voice 13: and I can see somebody has clearly made a comment

[4:02:50] Voice 13: to say, well, we need to, absolutely we do.

[4:02:55] Voice 13: And what we need to do is get rid of that finally

[4:02:57] Voice 13: from the strategic plan.

[4:02:59] Voice 13: And I would say also the authority to use municipal ticketing

[4:03:03] Voice 13: for development and permanent enforcement.

[4:03:05] Voice 13: Our work on the bylaw, the approach to bylaw enforcement

[4:03:10] Voice 13: and the good work that the manager and team have done

[4:03:12] Voice 13: supersedes all of this anyway.

[4:03:15] Voice 13: And so why we have these legacy items that clearly don't fit

[4:03:21] Voice 13: based on the comments we're seeing in the implementation column

[4:03:24] Voice 13: is I think it's just time we need to find out the best way to remove them.

[4:03:28] Voice 13: They're a distraction.

[4:03:30] Voice 13: They can't be pursued.

[4:03:31] Voice 13: Nobody wants to pursue them.

[4:03:33] Voice 13: So maybe I could take your advice, Chair, on how we best, in your opinion,

[4:03:38] Voice 13: get those items off the strategic plan.

[4:03:41] Voice 22: Well, I believe we have a strategic plan on the agenda tomorrow,

[4:03:44] Voice 22: and I'll let CAO Brownlee speak.

[4:03:46] Voice 11: Yeah, thank you.

[4:03:47] Voice 11: I think if we have the strategic plan on the agenda for tomorrow morning,

[4:03:54] Voice 11: the updated strategic plan if that is approved that would then take the place of this one which

[4:03:59] Voice 11: of course is the previous strategic plan which you voted to extend and so that is part of the reason

[4:04:04] Voice 11: why those items are in there if the so if the new strategic plan is approved then it supersedes this

[4:04:11] Voice 11: one and that kind of solves the issue that the trustee middleton is is flagging um if the

[4:04:15] Voice 11: strategic plan isn't approved then i think there's a there would be a conversation around whether or

[4:04:20] Voice 11: not trust council would want to again extend this and you could then address whether or not you

[4:04:24] Voice 11: wanted to amend it but hopefully if we if you approve the updated strategic plan that should

[4:04:29] Voice 11: solve the issue thank you

[4:04:31] Voice 22: all right so everybody look carefully at that strategic plan that's on

[4:04:34] Voice 22: our agenda for tomorrow morning and i see trustee boland

[4:04:37] Voice 24: um something that really um bothers me

[4:04:42] Voice 24: when you read the comments there's no date against them and it really feeds this sort of confusion

[4:04:49] Voice 24: for instance, you know, last term RPC decided, well, you know, that could be any time. I think

[4:04:56] Voice 24: when there's a comment put into that section, it would be really helpful if there was just

[4:05:01] Voice 24: brackets for the data afterwards. Thanks.

[4:05:06] Voice 22: Thank you very much. Any other comments on

[4:05:09] Voice 22: section 7.1? Now can we approve those reports through general consent as presented?

[4:05:16] Voice 22: presented excellent thank you very much so what were we going to go to next skip forward

[4:05:23] Voice 22: going up to 19 is everybody prepared to report on that section let's think up there

[4:05:30] Voice 22: trustee updates so we have elk at some how sound biosphere region was

[4:05:38] Voice 22: the trustee fast you'll

[4:05:42] Voice 21: see there's none provided that's because uh how sound community forum meets

[4:05:47] Voice 21: It's two times a year.

[4:05:48] Voice 21: And so we're looking forward to the next one.

[4:05:50] Voice 21: Thank you.

[4:05:50] Voice 21: All right.

[4:05:51] Voice 22: How about Bain Sound?

[4:05:53] Voice 22: Anyone?

[4:05:54] Voice 22: Trustee Barthwick.

[4:05:56] Voice 8: We've been, yeah, we've been, we've changed, we've become a society recently.

[4:06:05] Voice 8: We've, and we've been working on developing a state of the sound report, which will sort of capture a lot of this stuff.

[4:06:12] Voice 8: We had a very good meeting with leadership from the HowSound ecosphere.

[4:06:17] Voice 8: people not too long ago. And yeah, we're sort of keeping things moving. We meet twice a year as

[4:06:24] Voice 8: well. We may not have a meeting this spring just because we're sort of trying to build this report

[4:06:29] Voice 8: and that's taking a lot of mileage for us. But it's continuing to be a really fascinating group

[4:06:34] Voice 8: to work with. Very interesting to have all these different bodies brought together. We did our most

[4:06:42] Voice 8: most recent meeting was in november which was about uh the shipwrecking that's happening across

[4:06:47] Voice 8: the way from us which has been really awful um but you know in tackling this quite spicy subject

[4:06:55] Voice 8: we did actually wind up the the department of fisheries um ordered their representative to be

[4:07:02] Voice 8: to to step down from the board uh because they felt it was going to be a conflict of interest

[4:07:06] Voice 8: um which is very unfortunate um and we've obviously lost an important voice at that table so

[4:07:11] Voice 8: So, yeah,

[4:07:12] Voice 22: that's all for now.

[4:07:13] Voice 22: Thank you very much.

[4:07:15] Voice 22: I see Trustee Yates, this is your last Ferry Advisory Committee meeting.

[4:07:20] Voice 22: Do you have any comments you want to make or just to report us in here?

[4:07:22] Voice 22: So thank you for submitting.

[4:07:24] Voice 3: I'm apparently now an ex-Ferry

[4:07:27] Voice 22: Advisory Committee member.

[4:07:29] Voice 3: However, there is a strong group of Gabriela residents who are past and ex-current FAC members

[4:07:37] Voice 3: members who are following the BC Ferries engagement process very closely. Thank you.

[4:07:44] Voice 3: Thank you.

[4:07:46] Voice 22: It's a bit odd how the next item says First Nations relations, none provided,

[4:07:50] Voice 22: but I know there's a lot going on. So I don't know if anyone wants to touch some of the key

[4:07:55] Voice 22: things that they're doing, because we've got a few moments. And I think there's some very

[4:07:59] Voice 22: good things happening out here. So Trustee Fast.

[4:08:03] Voice 21: Thank you. Well, part of the secretariat funding

[4:08:05] Voice 21: and it goes to the Howe Sound Community Forum,

[4:08:08] Voice 21: also involves the Ocean Watch Task Force,

[4:08:11] Voice 21: of which there have been a bunch of meetings,

[4:08:13] Voice 21: and now the Marine Planning Circle,

[4:08:18] Voice 21: which is around a whole group of organizations

[4:08:24] Voice 21: and individuals who are using the marine map,

[4:08:30] Voice 21: a big digital map that's there for planning

[4:08:34] Voice 21: by any uh community or uh nation who wishes to use it anyway the marine planning circle is trying to

[4:08:41] Voice 21: figure out how best uh for us all to work together with all this data that is now available um and

[4:08:48] Voice 21: that includes the scale or tooth nation and the squamish nation both had staff representatives

[4:08:55] Voice 21: there um and uh so that's really interesting for our neck of the woods over there in uh house up

[4:09:03] Voice 21: get some house sound thank you trustee um

[4:09:08] Voice 10: thank you uh galliano island a local trust committee

[4:09:14] Voice 10: members and staff um attended a chief and council meeting on penelaket in january i think that was a

[4:09:22] Voice 10: a good step in our ongoing relationship building there um there's i think some potentially really

[4:09:29] Voice 10: Really exciting work ahead of the Galliano Local Trust Committee and in cooperation with

[4:09:37] Voice 10: Penelope over the next couple of years.

[4:09:43] Voice 10: Mesquite Island, as I have sent you all an email, but of course we're in meeting and

[4:09:49] Voice 10: not everyone reads their email, having a showing of Test and Bones, March 29th, and we have

[4:09:59] Voice 10: I have confirmed the welcome matriarch, Kim Ritzman-Kowetze, is coming, and hopefully some others.

[4:10:06] Voice 10: So that should be great.

[4:10:07] Voice 10: And just also on May 3rd on Leskete, the Leskete Archaeology Project team has a welcome mural unveiling event happening then.

[4:10:36] Voice 10: that again is open to all comers not an eyeless trust um uh event but i have to give a shout out

[4:10:48] Voice 10: to that archaeology project has done a lot of groundwork on the ski in terms of really bringing

[4:10:56] Voice 10: the scope of First Nations

[4:10:59] Voice 10: history

[4:11:01] Voice 10: to the awareness of

[4:11:02] Voice 10: residents of the Luskinia area.

[4:11:04] Voice 10: And just they're doing great

[4:11:06] Voice 10: work and they're

[4:11:08] Voice 10: partnered with us on the Dust and Bones

[4:11:10] Voice 10: event on the 29th.

[4:11:12] Voice 10: Thank you. Thank you.

[4:11:14] Voice 10: You're welcome.

[4:11:17] Trustee Luckham: Thank you.

[4:11:18] Trustee Luckham: I'd just like to ask

[4:11:20] Trustee Luckham: sort of passing the torch on

[4:11:22] Trustee Luckham: just like to ask Director

[4:11:24] Trustee Luckham: Frater if she might provide counsel with an

[4:11:26] Trustee Luckham: update on the protocol agreement that council is a party to that we've been working on

[4:11:33] Voice 20: director freighter thank you happy to provide an update um as you would note in the director's

[4:11:38] Voice 20: report um provided we were hoping to have a signing ceremony because it's been more than a

[4:11:42] Voice 20: year since council passed the resolution um for the agreement um and there's it's just been delayed

[4:11:47] Voice 20: for a number of worthy reasons uh we were very much hoping to have it signed prior to chair

[4:11:52] Voice 20: like i'm stepping down as it was agreed to under um his tenure however um there's been some bigger

[4:11:57] Voice 20: developments with sinawas so the chief has indicated prior to signing he'd like to come and

[4:12:01] Voice 20: address us i'm not clear if that's the liskiti local trust committee or council

[4:12:06] Voice 20: so i understand um we'll be arranging for that to happen to maybe discuss what's going on in

[4:12:10] Voice 20: their community um and then arrange for signing so it's in the works um just we continue to wait

[4:12:15] Voice 20: a little bit longer trustee

[4:12:20] Voice 8: bothwick uh yes uh trustee scott uh mentioned this briefly in in our

[4:12:26] Voice 8: uh introductions earlier but um i'd like to take this opportunity to uh just report back uh and

[4:12:32] Voice 8: congratulate the comox first nation on the ratification of their treaty they voted to

[4:12:36] Voice 8: ratify that on saturday and it passed with flying colors which is very exciting we haven't had a

[4:12:42] Voice 8: chance to meet with uh chief rempel uh and the council yet uh they just were elected in january

[4:12:48] Voice 8: but i'm really looking forward to that and uh yeah this is a going to be a very significant

[4:12:53] Voice 8: uh step forward for for the comox they've been working on this for 30 years

[4:12:58] Voice 8: and it's going to make some big changes in the comox valley it's uh yeah it's very exciting

[4:13:03] Voice 8: thank

[4:13:04] Voice 22: you thank you all right moving on then we have the freighter anchorages and uh

[4:13:11] Voice 22: was there any one who had any information there no uh how about the uh we have uh oh

[4:13:20] Voice 22: trustee laroni on the shellfish aquaculture thank you for putting your report in there would you

[4:13:24] Voice 22: like to touch on some of that

[4:13:27] Voice 15: no no not particularly they're always really really

[4:13:32] Voice 15: interesting meetings and i've pretty much captured it in the report so thank you for

[4:13:36] Voice 22: submitting your report any questions for her no okay we have um southern gulf island forum which

[4:13:45] Voice 22: i know has a meeting this friday everyone must have that in their calendars trustee peterson

[4:13:55] Voice 22: and

[4:13:55] Voice 10: just a note um when the southern gulf islands forums first brought to trust council with for

[4:14:02] Voice 10: consideration of funding uh being a northern trustee i thought well what's this about and

[4:14:08] Voice 10: why don't do we get one in the north um i just wanted to note that subsequently um

[4:14:15] Voice 10: over the last couple of years uh since i've been on the executive committee i have been attending

[4:14:20] Voice 10: them. I don't know. I don't think I've missed more than one. And I just want to state that

[4:14:27] Voice 10: as a local trust committee chair for two of the islands in the region, it's been an invaluable

[4:14:34] Voice 10: resource in terms of learning what's going on in the area. And I have gone from my initial

[4:14:43] Voice 10: skepticism to uh strong support of the forum i think it's really useful thank you yes these

[4:14:54] Voice 22: offices the hosting it for this term uh it was emily olsen prior and but emily otterall is

[4:15:01] Voice 22: actively involved but her staff's just hosting it uh chair getty uh chair getty chair getty

[4:15:06] Voice 22: trustee this is not

[4:15:08] Voice 5: the governance committee of me um i didn't bring my notes with me but

[4:15:12] Voice 5: But I attended the Rural Island Economic Partnership Conference and a couple of us were there.

[4:15:18] Voice 5: And I would like to suggest that that get added to this list, that we contribute to their administrative costs.

[4:15:25] Voice 5: And it was a good conference and I found it very helpful in that.

[4:15:31] Voice 5: I can't report on it because I didn't bring my notes, but I think it should be added.

[4:15:38] Voice 22: Yeah, that was very good.

[4:15:39] Voice 3: Trustee Yates?

[4:15:42] Voice 3: I think that's a really good idea.

[4:15:44] Voice 3: Thank you, Trustee Getty.

[4:15:46] Voice 3: And I forgot to say, as an ex-FAC member, my report is on page 414.

[4:15:52] Voice 3: Thank you.

[4:15:53] Voice 26: Thank you.

[4:15:55] Voice 17: Trustee Elliott, Vice Chair Elliott.

[4:15:58] Voice 17: Thank you.

[4:15:59] Voice 17: On that note of working together, there was a really interesting, compelling, I should say,

[4:16:08] Voice 17: presentation by the local government act reformation project and um so that was just

[4:16:18] Voice 17: friday the 28th and so this was an invite it was an online forum for about the morning presented

[4:16:25] Voice 17: by lawyer uh don lidstone and um there is going to be a survey or there is a survey going out

[4:16:32] Voice 17: And this is regarding, you know, updates to the Local Government Act, which the Regional District of Nanaimo, I believe, has been spearheading for the last, I don't know, 10 years, perhaps.

[4:16:44] Voice 17: So Community Charter, Local Government Act, there's alignment with DRIPA.

[4:16:49] Voice 17: So that is a real core concern, I think, that we should jump into and work with others.

[4:16:59] Voice 5: Trustee Getty?

[4:16:59] Voice 22: Trustee Getty?

[4:17:01] Voice 5: That presentation is also being repeated at all the local

[4:17:05] Voice 5: government organizations so the Vancouver Island was the one that we've

[4:17:10] Voice 5: just joined.

[4:17:14] Voice 21: Bowen has joined you folks in the Association of Vancouver Island

[4:17:18] Voice 21: Coastal Communities as voting members so that will be presented there as well as

[4:17:24] Voice 21: at the other local government associations across British Columbia so

[4:17:29] Voice 21: So it's a way for the survey is a way for executive, I suspect, on Islands Trust to have give input into how the Local Government Act could be reformed.

[4:17:43] Voice 21: There are other big boards. This one is 26. Some of the other ones are Metro Vancouver is 26.

[4:17:50] Voice 21: They're also doing a governance review. There's other enormous boards that are having similar problems.

[4:17:56] Voice 21: and those were highlighted in the recording which may be available and is super interesting so

[4:18:04] Voice 21: there's movement beyond the islands trust on some of the same issues that we're concerned with thank

[4:18:08] Voice 21: you

[4:18:10] Voice 5: christy getty don lindstone was very very uh involved in the formation of the trust way back

[4:18:19] Voice 5: when so um he's got he's a really really good resource and he's done an incredible job so

[4:18:24] Voice 5: So this is worth following up.

[4:18:25] Voice 5: And it's been something that the governance committee has been dabbling with in the background.

[4:18:30] Voice 42: Thank you.

[4:18:32] Voice 42: Trustee Morrison.

[4:18:34] Voice 42: Is it okay to move on?

[4:18:36] Voice 42: Because I wanted to do the AVIC update as well.

[4:18:38] Voice 42: Yes.

[4:18:38] Voice 42: I don't know if you're doing the same.

[4:18:42] Voice 42: Nope, sorry.

[4:18:44] Voice 41: I didn't have that originally.

[4:18:47] Voice 41: Is

[4:18:48] Voice 42: it related to one of the other things?

[4:18:50] Voice 42: Okay, I'm going to keep going then.

[4:18:52] Voice 42: Okay, so AVIC, which was just mentioned, Association of Ankara and Coastal Communities, I've been representing the Trust for the Climate Leadership Group on that effort.

[4:19:04] Voice 42: They had a summit last spring, kind of May-ish, April-May-ish.

[4:19:12] Voice 42: They are contemplating another one, so this will come back when we talk about the professional learning efforts.

[4:19:17] Voice 42: So there is and it's learning with and from peers about what has been what people have been trying out in different spaces across the coastal communities, Vancouver Island region for climate, a whole range of things related to climate.

[4:19:32] Voice 42: So that'll be really helpful. They've been having meetings fairly regularly. I think the last one was in February.

[4:19:39] Voice 42: also related to that

[4:19:41] Voice 42: there is ongoing resources

[4:19:46] Voice 42: I'll share the link and get it into the notes in the future

[4:19:50] Voice 42: sorry about that but there is now an actual

[4:19:55] Voice 42: VICCCLP it's called page with all the resources

[4:19:58] Voice 42: are starting to accumulate there and we

[4:20:02] Voice 42: as part of that work I was asked by the

[4:20:06] Voice 42: the bc climate leaders network to give a webinar which um suan was on actually um around more

[4:20:13] Voice 42: related to my own background but sort of weird worlds overlapping a little bit so um around

[4:20:19] Voice 42: climate mobilization um community mobilization related to climate work so that was really

[4:20:24] Voice 42: interesting and i think there's going to be more and more resources like that coming because that

[4:20:28] Voice 42: group is starting to get really mobilized so i'll try and keep that uh ahead of that one last thing

[4:20:34] Voice 42: MABR which is the Mount Aerosmith Biosphere Reserve also I went and represented for the

[4:20:40] Voice 42: trust in January 15th about that that group is very interesting and started to coalesce a regional

[4:20:47] Voice 42: effort so anyone up in that Mount Aerosmith region who is interested in that please let me know and

[4:20:52] Voice 42: I can help connect you with that group they're doing a lot of really grassroots peer-to-peer

[4:20:58] Voice 42: community to community leader kind of learning with and from each other in that

[4:21:02] Voice 42: area. So very, very helpful effort.

[4:21:06] Voice 22: Thank you very much. Trustee Stanford.

[4:21:11] Voice 18: No, sorry. Just briefly going back to legislative reform for local

[4:21:15] Voice 18: governments. The electoral area directors had a meeting yesterday with the minister

[4:21:19] Voice 18: on Zoom about our priorities for

[4:21:23] Voice 18: legislative reform. So it's all coming together

[4:21:27] Voice 18: other. And I hope to see Island's Trust front and center and all this because I think there's a lot

[4:21:32] Voice 18: of commonalities with the regional districts.

[4:21:37] Voice 10: Vice Chair Peterson.

[4:21:40] Voice 22: Vice Chair Peterson.

[4:21:42] Voice 10: Thank you. Just because we have a couple minutes here and it hasn't been

[4:21:45] Voice 10: brought up to Trust Council, I wanted to let everyone know that Executive Committee

[4:21:50] Voice 10: committee um and big shout out to director freighter um advancing to abicc a uh a resolution

[4:22:00] Voice 10: um regarding uh asking the province to uh work on providing equitable access to mental health

[4:22:08] Voice 10: supports for uh local elected leaders background of that is um attended a web uh session at the vcm

[4:22:15] Voice 10: last fall, and there's an informal working group of leaders for mental health that came

[4:22:24] Voice 10: out of that, and out of attending those brought this resolution to executive and is now going

[4:22:35] Voice 10: off to ABICC, and on a similar topic, just wanted to note that executive committee this

[4:22:46] Voice 10: morning um also sent a uh briefing out to all trustees for information on um the enhancing uh

[4:22:56] Voice 10: mental health benefits um for trustees so just wanted to bring everyone's attention to those

[4:23:02] Voice 10: two items thank you very much

[4:23:04] Voice 12: trustee evans and seeing as though we've got five minutes left

[4:23:11] Voice 12: um in order to close down the new business except for the two new items that were added on

[4:23:15] Voice 12: if we could deal with number 17 the correspondence and i think this section apart from the two new

[4:23:22] Voice 12: items that were brought in regarding social media and use of ai will be dealt with

[4:23:29] Voice 22: how do people feel do they want to look at the correspondence right now or do we want to just

[4:23:33] Voice 22: sorry

[4:23:33] Voice 12: it's just a letter to municipal council that's put in here for information if anyone

[4:23:38] Voice 12: that's all that's here so

[4:23:42] Voice 22: do you want to look at the correspondence now i'm looking for consent

[4:23:45] Voice 22: consent we're getting tired I think we're tired good try we'll get to it um I want to turn to

[4:23:53] Voice 22: staff regarding logistics is there any information that people need to know oops and then we're

[4:24:03] Voice 1: breaking between 5 30 and 6 and then dinner will be served between 6 and 7.

[4:24:08] Voice 22: in that room so there

[4:24:10] Voice 22: we go anyone anyone have any questions regarding logistics uh trust vice chair Peterson I just

[4:24:16] Voice 10: wanted to remind members of the reconciliation learning group look for joe dinner thank you

[4:24:21] Voice 10: all

[4:24:22] Voice 22: right any other logistics go ahead trust too fast where is dinner thank you

[4:24:33] Voice 22: all

[4:24:33] Voice 42: right thank you oops sorry trustee morrison just a question so last term we had more informal

[4:24:39] Voice 42: gatherings that often you know had a beverage of your choice involved um and i just think that if

[4:24:46] Voice 42: if we're going to meet in person that we actually need to be doing some of that like relationship

[4:24:51] Voice 42: building and networking learning across islands in in informal settings and the hotel settings

[4:24:58] Voice 42: in Nanaimo and Victoria are not as conducive because everybody goes off into their little

[4:25:01] Voice 42: corner so I would love it if we actually could figure out now that we're all in the same building

[4:25:06] Voice 42: and we're you know to like you know collect in the evenings like out in the hulabi or wherever

[4:25:12] Voice 42: and just have those informal conversations

[4:25:14] Voice 42: because they're important.

[4:25:15] Voice 42: I'm probably sure we can't bring our own beverages

[4:25:17] Voice 42: into the center, but it would be good

[4:25:20] Voice 42: to start to think about that.

[4:25:21] Voice 42: And if somebody wants to nominate their room,

[4:25:23] Voice 42: I know, are you?

[4:25:24] Voice 42: Well, I was going to ask,

[4:25:25] Voice 42: that

[4:25:25] Voice 16: was my question for the chairs

[4:25:28] Voice 16: and we're running to,

[4:25:29] Voice 16: are you going to bring back the hospitality room?

[4:25:33] Voice 16: So are you going to bring back the hospitality room?

[4:25:36] Voice 22: We'll have conversations over dinner this evening.

[4:25:38] Voice 22: It'll be lively.

[4:25:39] Voice 22: All right.

[4:25:40] Voice 22: Thank you, everyone.

[4:25:41] Voice 22: everyone. Thank you online for your patience. We'll be starting tomorrow morning promptly at

[4:25:45] Voice 22: what time? At 8.30 in the morning. So look forward to seeing everyone tomorrow morning, 8.30.

[4:25:51] Voice 22: Thank you. Good job. Good job, Laura. Recessed.

_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
March 11, 2025                      ADOPTED                  Page 1 of 5 
                                            Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
Tuesday, March 11, 2025 
Best Western Dorchester Hotel 
70 Church Street, Nanaimo, BC 
 
Members Present: Peter Luckham, Chair, Thetis Trustee  
 Tobi Elliott, Vice-Chair, Gabriola Trustee  
 David Maude, Vice-Chair, Mayne Trustee  
 Timothy Peterson, Vice-Chair, Lasqueti Trustee  
   
Staff Present: Rueben Bronee, Chief Administrative Officer  
 Stefan Cermak, Director, Planning Services  
 Clare Frater, Director, Trust Area Services  
 David Marlor, Director, Legislative and Information Services  
 Julia Mobbs, Director, Financial and Employee Services 
Alexandra Trifonidis, Executive Coordinator 
 
   
Member(s) of the Public  
Present:      
 
One member of the public was in attendance. 
 
1. CALL TO ORDER 
The meeting was called to order at 10:00 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Luckham acknowledged that the meeting was being held in traditional territory of the 
Snuneymuxw First Nations. Trustees and staff were introduced. 
3. APPROVAL OF AGENDA 
3.1 Introduction of New Items 
The following additions to the agenda was presented for consideration: 
• New item 10.6 Trustee Attendance at Dust ‘n Bones Screening 
3.2 Approval of Agenda 
By general consent the agenda was approved, as amended.  
3.2.1 Agenda Context Notes 
4. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
Chair Luckham rose and report that at their February 26, 2025 in-camera meeting, 
Executive Committee adopted the Executive Committee in-camera meeting minutes of 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
March 11, 2025                      ADOPTED                  Page 2 of 5 
February 5th and forwarded in-camera meeting materials to the March Trust Council in-
camera agenda. 
5. ADOPTION OF MINUTES 
5.1 Draft Executive Committee Meeting Minutes of February 26, 2025 
The draft Executive Committee meeting minutes of February 26, 2025 were not 
ready for inclusion at the time of agenda circulation.  
6. FOLLOW UP ACTION LIST AND UPDATES 
6.1 Follow Up Action List/Director/CAO Updates 
The Committee reviewed the follow up action list. 
6.2 Local Trust Committee Chair Updates 
Local Trust Committee Chairs provided updates on recently attended and upcoming 
local trust committee meetings.  
6.3 Islands Trust Conservancy Liaison Update 
Nothing to report. 
7. BYLAWS FOR APPROVAL CONSIDERATION 
7.1 Lasqueti Island Local Trust Committee Bylaw No. 104 - Request For Decision  
EC-2025-030 
It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Lasqueti Island Local 
Trust Committee Bylaw No. 104, cited as “Lasqueti Island Land Use Bylaw 
No. 78, 2005, Amendment No. 2, 2024” in accordance with Section 27 of the 
Islands Trust Act. 
CARRIED 
8. TRUST COUNCIL MEETING PREPARATION - None 
8.1 Executive 
8.2 Planning Services 
8.3 Financial and Employee Services 
8.4 Trust Area Services 
8.5 Legislative and Information Services 
9. EXECUTIVE COMMITTEE PROJECTS 
9.1 Trust Council Initiated - None 
9.1.1 Executive 
9.1.2 Trust Area Services 
9.1.3 Planning Services 
9.1.4 Financial and Employee Services 
9.1.5 Legislative and Information Services 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
March 11, 2025                      ADOPTED                  Page 3 of 5 
9.2 Executive Committee Initiated 
9.2.1 Executive - None 
9.2.2 Trust Area Services - None 
9.2.3 Planning Services - None 
9.2.4 Financial and Employee Services 
9.2.4.1 Enhancing Elected Officials Mental Health Benefits – BRF 
Director of Employee and Financial Services presented the briefing. 
EC-2025-031 
It was MOVED and SECONDED, 
that the Enhancing Elected Officials Mental Health Benefits 
briefing be circulated to trustees for consideration in the 
budget session at Trust Council. 
CARRIED 
9.2.5 Legislative and Information Services - None 
10. NEW BUSINESS 
10.1 Executive/Trust Council - None 
10.2 Trust Area Services 
10.2.1 LTC Chairs Report on Local Advocacy Topics 
Vice-Chair Elliott reported that the Thetis Island Local Trust Committee and 
Islands Trust staff are working on a response to the province regarding their 
approval of an aquaculture license.  
Staff will be bringing forward information to the April 1
st
 Thetis Island Local 
Trust Committee meeting.  
10.3 Planning Services - None 
10.4 Financial and Employee Services - None 
10.5 Legislative and Information Services - None 
10.6  Trustee Attendance at Dust ‘n Bones Screening 
Vice-Chair Peterson presented a request to extend an invitation to all trustees to be 
able to attend the Dust ‘n Bones screening on Lasqueti Island on March 29, 2025, 
with costs of travel using funds from the Reconciliation budget. 
Vice-Chair Peterson to send an email and ask trustees who are interested to let 
Executive Committee know and then Executive Committee can make a decision at 
their meeting on March 13, 2025 regarding allocating funding. 
11. CORRESPONDENCE (for information unless raised for action) 
11.1 2025-02-22 A Ett - Bittancourt rezoning 
11.2 2025-02-22 C Fernandes - Fwd- Sea Breeze Hotel Re Zoning  SUPPORT this 
Rezoning 
11.3 2025-02-22 D Fernandes - Sea Breeze Hotel Re Zoning SUPPORT this Rezoning 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
March 11, 2025                      ADOPTED                  Page 4 of 5 
11.4 2025-02-22 D Milton - Hospital Housing 
11.5 2025-02-22 G Proctor - Bittancourt Rezoning 
11.6 2025-02-22 J Cowhig - Support for approval for Lady Minto Housing from a long-
time resident of SSI 
11.7 2025-02-22 J Cunningham - Bittancourt-Seabreeze property - salt spring island 
11.8 2025-02-22 P Grove - Bittancourt-Seabreeze property 
11.9 2025-02-23 D Carlson - Lady Minto Housing 
11.10 2025-02-23 D Hill - Dire need for medical personnel housing 
11.11 2025-02-23 D James - Bittancourt-Seabreeze 
11.12 2025-02-23 M Kastle - Support for rezoning Seabreeze Inn 
11.13 2025-02-23 R Jones - housing for heath care workers 
11.14 2025-02-23 W Wettstein - Bittancourt-Seabreeze Rezoning 
11.15 2025-02-24 C Johnson - Bittancourt Staff housing project 
11.16 2025-02-24 Island Health - Island Health support for rezoning request 
11.17 2025-02-24 J Wilson - Urgent Support for Rezoning – Healthcare Worker Housing 
11.18 2025-02-24 W Stewart - Rezoning of the Sea Breeze Inn site on Salt Spring 
11.19 2025-02-25 C Henriquez - Re housing for the hospital 
11.20 2025-02-25 D Hall - Bittancourt-Seabreeze redevelopment 
11.21 2025-02-25 H Procter - Seabreeze 
11.22 2025-02-25 J McClean - Application for the rezoning of the former Seabreeze 
Inne at 101 Bittancourt Road, SSI 
11.23 2025-02-25 T Stafford - Rezoning of property for Lady Minto housing 
11.24 2025-02-26 A Smith - Proposed Bylaw No. 542 – PLRZ20240251, 101 Bittancourt 
Rd 
By general consent correspondence items 11.1 to 11.24 were received for 
information. 
11.25 2025-02-27 S Brands - The Act and Mandate 
By general consent correspondence item 11.25 was received for 
information. 
11.26 2025-03-07 North Salt Spring Water Works District - Request to Islands Trust 
Council for Increased Staff Resources on Salt Spring Island 
By general consent correspondence item 11.26 to be forwarded to Trust 
Council by email for their information. 
12. WORK PROGRAM 
12.1 Review and amendment of current work program 
The Chief Administrative Officer reported that staff have sent a letter to the minister 
requesting a follow-up meeting on the provincial request for review. 
13. NEXT MEETING 
The next Executive Committee meeting is scheduled to take place in-person on March 13th 
at the Dorchester Hotel in Nanaimo following the Trust Council meeting. 
14. CLOSED MEETING (if applicable)  

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
March 11, 2025                      ADOPTED                  Page 5 of 5 
 No closed meeting was held.  
15. ADJOURNMENT 
By general consent the meeting adjourned at 10:35 a.m. 
 
 
 
_________________________ 
Peter Luckham, Chair 
 
CERTIFIED CORRECT: 
 
_________________________ 
David Marlor, Director Legislative and Information Services, and Recorder