Islands Trust Council regular meeting, March 12, 2025

[0:00:00] Trustee Patrick: Here in the territory of the Samu...

[0:00:02] Trustee Patrick: I can't speak today.

[0:00:06] Trustee Patrick: Senei Machi.

[0:00:07] Trustee Patrick: Territory.

[0:00:10] Trustee Patrick: We have a busy agenda before us.

[0:00:12] Trustee Patrick: Remind you again that let's listen and understand

[0:00:15] Trustee Patrick: what the reports are before us and be inquisitive

[0:00:18] Trustee Patrick: before we get into the discussions.

[0:00:22] Trustee Patrick: And with that, we did a lot of business yesterday.

[0:00:25] Trustee Patrick: We're going to be beginning with item 7.2 on our agenda,

[0:00:28] Trustee Patrick: which is page 102.

[0:00:29] Trustee Patrick: 102. I'm going to invite CAO Broney to introduce this piece.

[0:00:41] Voice 33: Good morning, folks. Thanks for coming

[0:00:43] Voice 33: back for day two. We'll try to make this as efficient, hopefully, as day one was. Before I

[0:00:50] Voice 33: start on the continuous learning plan, I wanted to circle back and make one clarification on a

[0:00:55] Voice 33: point that came up yesterday. This was during the Q&A session and the conversation around conduct.

[0:01:00] Voice 33: there was a reference made to us having engaged a third party investigator i just want to clarify

[0:01:05] Voice 33: for trust council that well we have addressed or engaged a third party to help facilitate

[0:01:12] Voice 33: a process to address the complaints that we have before us that is not a formal investigation i

[0:01:17] Voice 33: think it's important that we make that distinction out of fairness and confidentiality to all those

[0:01:23] Voice 33: involved in that process i think it's important that you be you be aware of where we're at with

[0:01:27] Voice 33: that i keep because that process is not complete and is still underway and progressing um there's

[0:01:32] Voice 33: not really anything else i can share with you on that but i thought it was an important clarification

[0:01:36] Voice 33: and on that note i'll just again strongly encourage all trustees to avoid the temptation

[0:01:43] Voice 33: of discussing or speculating or connecting dots around uh issues of conduct and complaints and

[0:01:50] Voice 33: who might be involved and what the nature of those complaints might be or the resolution might be

[0:01:53] Voice 33: It's important that we respect the impartiality and the fairness of that process.

[0:01:58] Voice 33: So just wanted to provide that clarification for you this morning before we dive into the business at hand.

[0:02:04] Voice 33: And the first item for me is this continuous learning plan piece.

[0:02:08] Voice 33: So the RFD that you have before you, as its notes in there, we built this updated continuous learning plan,

[0:02:16] Voice 33: giving priority to the items that Trust Council had previously asked us to focus on,

[0:02:21] Voice 33: which was the topics of meeting management conduct and structured decision making and so you see

[0:02:26] Voice 33: those as the priority in the updated plan when we've mapped out beginning in the fall of this

[0:02:31] Voice 33: year proposed quarterly sessions to address the top topics identified in the survey that most of

[0:02:37] Voice 33: you recently completed as well details of those sessions will be are still to be confirmed but

[0:02:44] Voice 33: what we're looking for today is endorsement to proceed with the outline of the plan as it is

[0:02:50] Voice 33: is, and we'll bring proposals to executive committee for each of those sessions for consideration

[0:02:55] Voice 33: as we develop them and identify facilitators and the details of each session.

[0:03:00] Voice 33: I also want to acknowledge the work done by Director Mobs to secure the grant from LGMA,

[0:03:06] Voice 33: which helps us fund the sessions on sharing and conduct.

[0:03:11] Voice 33: Before I invite your comments on this item, I'll just also add a note about budget, because

[0:03:18] Voice 33: i know it's on everybody's mind today um the proposed budget allocation for trustee learning

[0:03:23] Voice 33: and for 25 26 will show is 19 000 that includes 15 000 from that lgma grant which can only be

[0:03:31] Voice 33: used for those two sessions the sharing and conduct so we can't allocate that to anything

[0:03:35] Voice 33: else because that's the condition of the grant which means you have about four thousand dollars

[0:03:40] Voice 33: remaining in the balance for the balance of this plan um i think we mentioned in the note that

[0:03:45] Voice 33: The structured decision-making workshop, the quote we have for that is $3,000, which means we really only have $1,000 left to potentially fund any costs associated with the other items in the plan.

[0:03:56] Voice 33: And so that may be something you want to consider in your deliberations as you look at what you want to proceed with for this plan.

[0:04:04] Voice 33: And so with that, I'm happy to open it up for your comments and questions and discussion for how you want to move forward with this plan.

[0:04:11] Voice 33: Thank you.

[0:04:14] Voice 17: All right.

[0:04:15] Voice 23: Steve.

[0:04:17] Voice 23: Thank you for that last point.

[0:04:21] Voice 23: So if something like First Nations relationship building is a desired webinar, and you're saying only $1,000 would be left for something like that, is that feasible, or do we need to think about more budget for something like that?

[0:04:40] Voice 23: Thanks.

[0:04:41] Voice 33: I would say it's likely to be challenging for us certainly to deliver.

[0:04:44] Voice 33: there's three more sessions within this fiscal year as outlined in that plan it would be challenging

[0:04:49] Voice 33: for us to deliver all three of those with a thousand some of them like the update on drip

[0:04:53] Voice 33: shouldn't really be a cost to us because ideally we'd be engaging provincial staff to provide an

[0:04:57] Voice 33: update so that should be straightforward but the the first nation's relationship building and the

[0:05:02] Voice 33: public engagement best practices we would likely be looking to contract somebody to facilitate

[0:05:08] Voice 33: those sessions. And so I think $1,000 is probably not going to be sufficient for that. And so I

[0:05:15] Voice 33: think the question is either do you want to consider increasing that budget or do you want

[0:05:20] Voice 33: to consider whether or not maybe the strategic decision-making, structured decision-making,

[0:05:25] Voice 33: is that a priority that is worth that cost to you? Or would you like to forego that session

[0:05:30] Voice 33: maybe and use those funds towards one of the other sessions? Trustee Evans.

[0:05:38] Trustee Patrick: Trustee Evans.

[0:05:40] Voice 19: Thanks.

[0:05:41] Voice 19: I just have a couple of questions on the topic.

[0:05:44] Voice 19: So we're looking at the chairing practices and meeting management and then the conduct.

[0:05:51] Voice 19: Because those aren't fleshed out yet as to what the topics are really going to include,

[0:05:55] Voice 19: but the chairing practices and meeting management, would that or could that include specifically

[0:06:01] Voice 19: tools that chairs have to maintain order and decorum within the meetings and what tools are

[0:06:08] Voice 19: available to them as a general educational piece, especially for new chairs. And regarding the

[0:06:17] Voice 19: context similarly, what tools are available to all of the people sitting around the table

[0:06:22] Voice 19: that they can use to employ that perhaps are not used as common practice currently by us

[0:06:27] Voice 19: that we should also be educated on so um and it's to is to help facilitate good conduct and it's to

[0:06:34] Voice 19: help facilitate good sharing practices but specifically more the educational learning of

[0:06:40] Voice 19: what is available to us yeah

[0:06:42] Voice 33: i think that's a good question and i'll invite director marler

[0:06:45] Voice 33: to comment as well as he's been doing the initial work around um identifying those sessions but

[0:06:50] Voice 33: yeah i think it's fair to say that's the general intent is sessions that give you something

[0:06:55] Voice 33: something tangible to work with for how to, on both of those topics as individual chairs and

[0:07:01] Voice 33: as trustees, how to manage those issues in an effective and productive and constructive way

[0:07:07] Voice 33: as possible. I think similarity on the conduct piece, what I would ideally hope that we get out

[0:07:13] Voice 33: of that is not just kind of a lecture on conduct, but actually an exploration of some of the more

[0:07:20] Voice 33: challenging issues that underlie that and accountabilities and how best um to manage

[0:07:25] Voice 33: the relationships in those situations i don't know if director mario has anything to add

[0:07:30] Voice 38: no i don't have much to add to that the the the first session the chairing practices would be for

[0:07:35] Voice 38: all of the chairs including the council committees and uh the second piece about what you as council

[0:07:43] Voice 38: members can do to help with the um running of the meeting that would be in the second session

[0:07:49] Voice 38: to be held in June so I'm we've identified a consultant that we can bring in so I work with

[0:07:57] Voice 38: the executive committee to fine-tune what that work's going to look like and make sure that

[0:08:03] Voice 38: this person's delivering what we need to have for this this area okay

[0:08:09] Voice 24: trustee Boland

[0:08:10] Voice 24: I attended the session on how to chair which was excellent albeit delayed by ferry schedule

[0:08:20] Voice 24: schedule. But I would suggest that that should be for everybody because chairs may have to step up

[0:08:28] Voice 24: at short notice. And it's also wise that everybody knows what the tools are that chairs may use.

[0:08:35] Voice 24: And I think it should be for everybody. Thanks.

[0:08:40] Voice 33: And I think we can certainly look at accommodating

[0:08:43] Voice 33: that. We'll just have to assess whether that has an impact on costs. But I think it's a fair point

[0:08:48] Voice 33: that most, if not all of you at some point,

[0:08:51] Voice 33: if not currently in the future,

[0:08:53] Voice 33: may find yourself in a role in chairing.

[0:08:55] Voice 33: And I think to Trustee Bowen's point,

[0:08:56] Voice 33: understanding from just a participant standpoint as well,

[0:09:00] Voice 33: those meeting practices pieces

[0:09:02] Voice 33: is probably useful for all of you.

[0:09:04] Voice 33: Thanks.

[0:09:08] Trustee Patrick: Any other questions of Trustee Morrison?

[0:09:12] Voice 15: A couple of things.

[0:09:14] Voice 15: The two half-day online sessions

[0:09:16] Voice 15: for executive and everyone else,

[0:09:18] Voice 15: um a half day online session is super challenging for people to actually learn anything um like the

[0:09:25] Voice 15: first hour maybe but then it starts to give you know

[0:09:28] Voice 15: tail off so just thinking about how to

[0:09:30] Voice 15: potentially stretch that out into more iterative sessions might be helpful um and then the half day

[0:09:38] Voice 15: session for at the june quarterly trust council meeting um i understand that it's great to have

[0:09:47] Voice 15: in-person training for a variety of reasons i have a challenge given that we still haven't

[0:09:53] Voice 15: produced a multiple things we need to produce in our actual work to take trust council time

[0:10:00] Voice 15: for training so um while i want that in many ways we have a year and a half left as a council

[0:10:07] Voice 15: together we haven't passed the policy statement we haven't gotten a number of other things i'm

[0:10:12] Voice 15: I'm loathe to use a half day of, um, and this is coming from me, I'm all for learning. I just am

[0:10:21] Voice 15: loathe to use our in-person time in this way. So if we extend trust counsel a little bit, that's

[0:10:26] Voice 15: one thing. And then also, are we differentiating at all around conduct or is it the same for

[0:10:32] Voice 15: everyone? Because everyone's conduct at this table is not the same. So I would just question,

[0:10:38] Voice 15: Like, are we doing other strategies? Because, like, a person-to-person strategy for helping people mentor and learn conduct could also be a potentially impactful way for us to learn with and from each other.

[0:10:53] Voice 33: Thank you. And I think on that latter point, that's something we can discuss with the facilitator around, you know, based on their experience and expertise, what's the most effective way to engage in that conversation, for sure.

[0:11:05] Voice 33: On the timing, yeah, any of these things are big time commitments. And so, you know, one of the concerns around doing a half day in person session that is separate from Trust Council at a later date is that it becomes more challenging also to ensure as full participation as possible.

[0:11:25] Voice 33: And so whether or not is it an add-on to the regular agenda of June Trust Council rather than incorporating it into the two and a half days is something that we haven't decided yet.

[0:11:39] Voice 33: But the intent was to build it around Trust Council at the very least so that we have folks in attendance as much as possible.

[0:11:49] Trustee Patrick: Trustees, if there are no changes being proposed, does someone want to pursue the motion that's on page 102?

[0:11:55] Trustee Patrick: and two. Trustee Edmonds?

[0:12:05] Voice 19: Okay, one, two.

[0:12:06] Voice 19: I move that Trust Council approve

[0:12:08] Voice 19: the draft continuous learning plan for the

[0:12:10] Voice 19: balance of the current council term.

[0:12:12] Voice 19: Is there a

[0:12:12] Trustee Patrick: second? Trustee Getty?

[0:12:15] Trustee Patrick: Any discussion?

[0:12:18] Trustee Patrick: Seeing none, I'll call the vote.

[0:12:20] Trustee Patrick: All those in favour?

[0:12:31] Trustee Patrick: 23.

[0:12:32] Trustee Patrick: 23 in favour.

[0:12:35] Trustee Patrick: Anyone opposed?

[0:12:37] Trustee Patrick: I don't see any.

[0:12:42] Trustee Patrick: Alright, that carries. Thank you,

[0:12:44] Trustee Patrick: trustees.

[0:12:45] Voice 33: Thank you all

[0:12:46] Voice 33: and again we'll we'll keep you in the loop as we develop what these sessions look like and give you

[0:12:50] Voice 33: as much notice as possible on the on the content and the timing we're

[0:12:55] Trustee Patrick: going to proceed through on

[0:12:56] Trustee Patrick: the next item we'll we'll take a break at 10 30 but we're going to continue on into item 722 which

[0:13:02] Trustee Patrick: is page 106 of your agenda and back over to cio brownie

[0:13:06] Voice 33: thank you chair and uh i'll provide some

[0:13:09] Voice 33: some framing comments for this one i expect this will be a more substantive discussion than the

[0:13:13] Voice 33: item that we have just addressed um so the rfd includes an overview of the history of the work

[0:13:20] Voice 33: that i think most of you are familiar with because you participated in it leading to the development

[0:13:26] Voice 33: of the draft strategic plan all of which took place before before i took on this role but given

[0:13:32] Voice 33: where we are in the cycle in this term and the work that's been put in um i opted to continue

[0:13:37] Voice 33: with the process that you have mapped out in the draft you have rather than inject anything any

[0:13:41] Voice 33: new ideas into it at this stage. But we have taken eye and staff, taken the draft that was originally

[0:13:46] Voice 33: to come to Trust Council last September and reviewed it for any necessary updates. And so

[0:13:51] Voice 33: just a few highlighted points there. First, you'll notice a few items in the attachment one

[0:13:58] Voice 33: marked with an asterisk. These are items that since you created this list of key initiatives

[0:14:03] Voice 33: through the workshops you did last spring and summer, there were a few items that were directed

[0:14:07] Voice 33: by trust counsel either to add to the plan or work that you have directed that we felt was

[0:14:13] Voice 33: substantive enough to include in the plan so an example of that is is 1.2.5 which is the direction

[0:14:19] Voice 33: to prioritize the recommendations in the governance review that wasn't originally in the draft plan

[0:14:23] Voice 33: but makes sense i think to add it here given the priority that work second you'll see there are a

[0:14:29] Voice 33: couple of initiatives that we have suggested be removed and those are the crossed out text ones

[0:14:35] Voice 33: Examples there being 1.2.4, which was around the election process recommendation.

[0:14:39] Voice 33: And we suggested that be removed because that's now captured under that addition 1.2.5, the overall governance review recommendations.

[0:14:48] Voice 33: And then 3.3.1 and 2, we've removed those because staff have advised that those are essentially complete.

[0:14:56] Voice 33: The work on those is essentially complete now since you did the initial draft.

[0:15:00] Voice 33: Finally, there's also one minor but important wording change to item 1.3.3, which originally was to request a provincial review. Obviously, that request has happened, but we didn't want to drop that from the strategic plan given the profile.

[0:15:16] Voice 33: file so we amended the word to say that the key initiative there is to act on whatever the

[0:15:23] Voice 33: province's response is to that request um acknowledging that that could represent a

[0:15:28] Voice 33: significant piece of work both for trust council and staff once we get that response

[0:15:32] Voice 33: other than those changes everything you see in this draft reflects what you agreed upon in the

[0:15:37] Voice 33: work that you did last summer and any additions are as i just mentioned priorities that you have

[0:15:42] Voice 33: you have yourselves identified since so we didn't add anything of our of our own initiative

[0:15:46] Voice 33: initiative. In addition to seeking your overall approval of the draft strategic plan, I'm also

[0:15:51] Voice 33: asking you to confirm which items you would like to be the priorities for the balance of this

[0:15:56] Voice 33: council term. This is a four-year plan, and so practically speaking, it's not possible, nor would

[0:16:01] Voice 33: I assume it was ever the intent, that all the items contained in it would be undertaken in the next

[0:16:06] Voice 33: year and a half. So with that in mind, the items highlighted in green are those that staff

[0:16:13] Voice 33: identified for executive committee either they're already underway or we

[0:16:17] Voice 33: currently plan or expect to initiate them within the coming fiscal year and

[0:16:21] Voice 33: so we're looking for you today to confirm that or amend that subset as

[0:16:26] Voice 33: your priority is for the balance of this term and the relevant staff are all

[0:16:31] Voice 33: prepared to speak to the status of any of those items if you have questions but

[0:16:35] Voice 33: a few points I'll note to consider in the discussion around that list even

[0:16:39] Voice 33: Even this is an ambitious list of work to accomplish and initiate over the next year and a half.

[0:16:45] Voice 33: At Executive Committee's request, you'll see also in your package, there's an attachment to,

[0:16:50] Voice 33: which is a bit of a high-level chart showing the high-level timelines for each of those initiatives for the balance of this term.

[0:16:58] Voice 33: And so it encompasses a fair bit of work.

[0:17:01] Voice 33: And then we also added at the bottom of that, on that Executive Committee's request,

[0:17:05] Voice 33: West, some other major projects that are not captured in the strategic plan that nevertheless

[0:17:10] Voice 33: overlap with that timeline and represent significant projects. And then my other piece

[0:17:16] Voice 33: that I'll mention is within the strategic plan, some of those commitments, of course,

[0:17:20] Voice 33: also contain within them multiple significant projects. So example being the governance review

[0:17:26] Voice 33: and where we decide to move on some of those recommendations. The policy statement implementation

[0:17:30] Voice 33: implementation is a significant project within the broader policy statement work and then of course

[0:17:36] Voice 33: whatever the provincial response to the review is may in itself require significant project work

[0:17:41] Voice 33: that we don't currently have scoped. A few final comments in addition along with the materials for

[0:17:48] Voice 33: the strategic plan we've included a briefing and a related report regarding a request from the

[0:17:53] Voice 33: South Spring LTC for Trust Council to prioritize a review of the delivery of current and long-term

[0:17:59] Voice 33: planning services executive committee opted to bring this forward as part of this strategic

[0:18:04] Voice 33: plan discussion because it's an item that should trust council support doing so would probably be

[0:18:10] Voice 33: appropriate given its significance to add to the strategic plan and i'll defer to the salt spring

[0:18:15] Voice 33: ltc members and director surmatt to answer questions about that particular item if we as

[0:18:20] Voice 33: we move to this discussion if needed um on the note of of adding items to the list i will also

[0:18:26] Voice 33: reinforce that this is the strategic plan for Trust Council itself. What it doesn't capture is

[0:18:32] Voice 33: the day-to-day operations of the Islands Trust overall. And while it's certainly common practice

[0:18:38] Voice 33: for local government entities to develop a strategic plan for Council, I personally view

[0:18:44] Voice 33: one of the challenges of that model is that it really only captures about roughly, I would say,

[0:18:49] Voice 33: 20% of the actual work of the organization. And that other 80% is the regular day-to-day business

[0:18:54] Voice 33: that you do at the LTC level that staff do to support you

[0:18:58] Voice 33: and the ongoing operational work.

[0:19:01] Voice 33: And so there is a broader conversation for us to have about that,

[0:19:06] Voice 33: and it's something that I hope gets captured

[0:19:07] Voice 33: in the broader corporate planning process.

[0:19:10] Voice 33: But I highlighted here just to really say that if you're thinking

[0:19:13] Voice 33: about adding anything to the priorities list for the balance of this term,

[0:19:16] Voice 33: please consider what you might remove to offset that on the list

[0:19:21] Voice 33: so that we can try and make it manageable as possible

[0:19:24] Voice 33: and be able to effectively deliver some of that work that you're identifying as your priorities

[0:19:29] Voice 33: you know we're a small

[0:19:30] Voice 33: organization as some of you have already acknowledged in the comments

[0:19:34] Voice 33: yesterday you know in many ways we are already stretched um our operating capacity and well

[0:19:39] Voice 33: that's a topic for a broader discussion i think it's important to keep in mind as we review this

[0:19:44] Voice 33: plan and i'll just say i know there's also a desire as part of this discussion to uh to discuss

[0:19:49] Voice 33: that's the process on the policy statement and that project and so I'll defer to the chair and

[0:19:55] Voice 33: you on how you want to integrate that into this conversation but with that context I'll invite

[0:20:01] Voice 33: your comments and thoughts on the draft strategic plan.

[0:20:05] Trustee Patrick: All right so this is right now just questions

[0:20:07] Trustee Patrick: I think just to understand the items on here be asked questions at this phase so we have a list

[0:20:13] Trustee Patrick: is it trustee neighborly yeah

[0:20:16] Voice 14: thank you um so in in your opinion and with your knowledge of

[0:20:21] Voice 14: staff time and how much staff time it's going to take to do each initiative how many of these

[0:20:24] Voice 14: initiatives are actually achievable in the in the time frame allowed well i i

[0:20:29] Voice 33: would say i when i

[0:20:31] Voice 33: asked senior staff to review the list and i had sort of a preliminary here's the here's the green

[0:20:37] Voice 33: list tell me if this is doable um and they they weighed in with their perspective on the

[0:20:43] Voice 33: understanding that we shouldn't be committing to things that we don't actually believe that we can

[0:20:47] Voice 33: have the capacity to do the other important piece to note there is some of this work is already

[0:20:52] Voice 33: underway so some of those ones are is work that's in play others are ones that we will initiate

[0:20:58] Voice 33: in the next fiscal year that doesn't mean we're going to complete them right so we'll we will

[0:21:03] Voice 33: begin work in the next fiscal but some of them that work won't begin until you know later in

[0:21:07] Voice 33: the year but our expectation is given current capacity and it is a challenge but we put the

[0:21:15] Voice 33: stuff on the list because we think that we will be able to to advance it in this in the balance of

[0:21:20] Voice 33: this term unless we get other priorities thrown at us and i guess that's the other wild card is

[0:21:26] Voice 33: you know if the provincial review request for example comes back and says well we got your

[0:21:31] Voice 33: request we would like you to come back with this this this and this analysis and and report back

[0:21:37] Voice 33: that may require us then to reassess can we actually do that and if in the with the capacity

[0:21:44] Voice 33: that we have and if not is there something that needs to fall off the list so it's going to be

[0:21:47] Voice 33: a bit fluid if things change but what is on the list is there because we are confident we can

[0:21:52] Voice 33: either deliver it or initiate it within the balance of this term

[0:21:57] Voice 33: trustee evans

[0:21:58] Voice 19: trustee evans so i have a similar question um so there are 16 green

[0:22:08] Voice 19: projects in there to me that's very heavy um i understand that you're saying some of those are

[0:22:14] Voice 19: already in the work um some of these are not anticipated to be completed um what i would like

[0:22:20] Voice 19: this trust council to do is to identify those items that are top priority make them a different

[0:22:26] Voice 19: color that these are the items that we are going to focus on completing this

[0:22:33] Voice 19: term and they take top priority the rest the priority items get to work on and

[0:22:41] Voice 19: move ahead with the available staff resources that we have without

[0:22:46] Voice 19: overburdening our staff so something on that list is not achievable we don't

[0:22:51] Voice 19: have staff stressing and trying to pull miracles in order to achieve all of the green items

[0:23:00] Voice 19: that would be my recommendation and i'd like to pursue that a little later in this conversation

[0:23:06] Voice 33: thank you for that because that comment trustee evans that i would say just to be clear

[0:23:10] Voice 33: we're all in favor of shortening the green list so if

[0:23:13] Voice 33: there are items that that you don't feel

[0:23:16] Voice 33: are items that we need to to address or initiate in this next fiscal then you know we would

[0:23:22] Voice 33: certainly appreciate the up doesn't mean they have to come off the strategic plan it just means

[0:23:26] Voice 33: they may be deferred um beyond initiating this this fiscal and and delivering within this balance

[0:23:33] Voice 33: of this term trustee bernardo

[0:23:35] Trustee Patrick: trustee bernardo thank

[0:23:38] Voice 30: you um i've got a related question as well

[0:23:40] Voice 30: with respect to the priority business there are a lot of items under the green set some of them

[0:23:50] Voice 30: are easier than others um and so i'm wondering if when staff has sort of put its thoughts together

[0:23:57] Voice 30: on on that um i'm wondering if you could talk a bit more reuben about um how you see the execution

[0:24:06] Voice 30: of these priorities how you manage that and what i'm getting at is that some of these things are

[0:24:10] Voice 30: easier to execute than others some are of particular importance to the community for

[0:24:17] Voice 30: For example, the enforcement aspect of it.

[0:24:19] Voice 30: Some of them are very tough, but also extremely important for the direction of the organization.

[0:24:25] Voice 30: The trust policy statement comes to mind.

[0:24:28] Voice 30: We've got a limited amount of time.

[0:24:31] Voice 30: So I'm wondering what the staff's perspective is on how to maximize our ability in terms of the internal.

[0:24:40] Voice 30: Sorry, it's related to what Trustee Evans was talking about.

[0:24:43] Voice 30: out. She's suggesting that the trustee should set the priorities, and that's appropriate. But I'm

[0:24:49] Voice 30: wondering if the staff has any input or any thoughts or has already considered how these

[0:24:56] Voice 30: green items should be prioritized in terms of striking a balance between ease of execution

[0:25:00] Voice 30: and relative importance. Thank you.

[0:25:04] Voice 33: Thanks. And that's a great question. I think,

[0:25:07] Voice 33: again, part of that is for a number of them, the work is underway. But the next

[0:25:13] Voice 33: next piece of work that I hope to do and that I plan to do with senior staff once we land this

[0:25:19] Voice 33: list is also looking at departmental work plans that then take this and map that each of these

[0:25:26] Voice 33: initiatives and you know we'll build out project charters as appropriate for these where you get

[0:25:30] Voice 33: to some of that detail as well some of these were a bit guessing in the wind around what we think

[0:25:35] Voice 33: the scope is because it's a longer time horizon and we haven't really even done the initial work

[0:25:39] Voice 33: on. But what I want to get to is departmental work plans that really start to get at

[0:25:44] Voice 33: these priorities, the other 80% of the work, and how are we going to manage and allocate staff to

[0:25:52] Voice 33: those. And there may be cases where as we dig into that in the project, the individual project

[0:25:57] Voice 33: plans where we haven't started that work already, that we'll come back and say, you know what,

[0:26:01] Voice 33: we've looked at this and we're going to have to push this out. This timeline looks like this,

[0:26:04] Voice 33: or we haven't we just have a pinch here or we've lost a couple of key staff and so we need to be

[0:26:11] Voice 33: able to adjust and so I think it'll be a bit of an iterative process but getting us into a discipline

[0:26:16] Voice 33: that gives us a bit of that more departmental and project plan basis and I've reassured staff

[0:26:22] Voice 33: though too I also don't want that in and of itself to become another massive project and so I want to

[0:26:28] Voice 33: do it in a way that is hopefully fairly light touch but allows us to have a better line of

[0:26:33] Voice 33: of sight on what's actually deliverable and what our priorities are at any given time and if those

[0:26:38] Voice 33: need to shift based on capacity or other challenges that we hadn't anticipated then we would bring

[0:26:43] Voice 33: that back here the other piece that we'll have to map out that we haven't done for some of these is

[0:26:47] Voice 33: where will we need to come back to this body for direction or approval or endorsement and how does

[0:26:54] Voice 33: that impact timelines on some of those major projects and then again some of them may actually

[0:26:58] Voice 33: you know i know we would all like a response to the provincial review before the end of this

[0:27:02] Voice 33: council term it's entirely possible we don't really get where we get a response that doesn't

[0:27:07] Voice 33: ask anything of us and so that piece could be a major project could actually end up being not

[0:27:13] Voice 33: much at all and so that will impact kind of how we we we shift and adjust priorities over time

[0:27:19] Voice 33: just too fast thank

[0:27:24] Voice 27: you these are just a couple of practical questions um i'm seeing people uh

[0:27:30] Voice 27: Jeanine, Trustee Dodds is with us now.

[0:27:32] Voice 27: And I'm wondering, are all the participants on Zoom, do they have their cameras on?

[0:27:39] Voice 27: Is it easy for us to see who is in the meeting with us?

[0:27:45] Voice 27: Can we know who else is in the meeting with us?

[0:27:47] Voice 27: And can the timer be explained?

[0:27:50] Voice 27: Because I see it on Trustee Elliott's thing, just so for the conversation.

[0:27:56] Voice 27: Who's in the meeting with us and what do we do with that timer?

[0:28:01] Trustee Patrick: Good question.

[0:28:02] Trustee Patrick: question. The timer is mighty small. I know I've caught myself over here trying to look at is that

[0:28:06] Trustee Patrick: a zero or a one as it's ticking down. So it is small. That is the timer we talked about yesterday.

[0:28:12] Trustee Patrick: There is a two minute timer coming up as each of us speak. It is difficult to see, but it's just

[0:28:17] Trustee Patrick: meant to help you gauge. I'm not going to cut you off at the two minutes, but just trying to help

[0:28:22] Trustee Patrick: us be aware of how long we're talking. And it would have been nice to have reminded you who

[0:28:28] Trustee Patrick: who is online today, and I'll look to Vice Chair Maud.

[0:28:34] Voice 32: Okay, so what we have online right now,

[0:28:37] Voice 32: we have Trustee Dodds, Trustee Falk, Trustee Allen,

[0:28:42] Voice 32: Trustee Boland, Trustee Campbell, Trustee Harris.

[0:28:47] Trustee Patrick: Thank you.

[0:28:47] Trustee Patrick: Thank you for your question.

[0:28:50] Trustee Patrick: So Trustee Getty.

[0:28:54] Voice 10: Thank you.

[0:28:55] Voice 10: When I look at this list,

[0:28:56] Voice 10: I noticed that the Governance Committee

[0:28:59] Voice 10: has been assigned certain green and blue topics

[0:29:02] Voice 10: that we've never discussed

[0:29:05] Voice 10: and it hasn't been on our work list.

[0:29:08] Voice 10: So some of them are very interesting.

[0:29:12] Voice 10: 5.1.2, clarify opportunities for co-governance

[0:29:15] Voice 10: and co-management of the trust area, for instance.

[0:29:19] Voice 10: So I would assume that there's going to be

[0:29:23] Voice 10: some sort of further conversations

[0:29:27] Voice 10: in terms of what our role would be in that process?

[0:29:31] Voice 33: Yeah, thank you.

[0:29:32] Voice 33: That's a good question.

[0:29:33] Voice 33: And so those were assessments made by staff in reviewing the project.

[0:29:37] Voice 33: In some of them, I think it's fair to say it's clear where that accountability lies.

[0:29:42] Voice 33: In others, we were kind of making our best initial assessment,

[0:29:45] Voice 33: but we can certainly review those and clarify where the accountability is.

[0:29:50] Voice 10: And if we have a follow-up, if I may,

[0:29:53] Voice 10: if we have suggestions in terms of combining things,

[0:29:57] Voice 10: then we just bring that up generally with stuff.

[0:30:00] Voice 33: Yeah, we can amend this as much as you, to the extent you see fit or desire.

[0:30:06] Voice 33: I think it'll be important, though, that we have agreement at this table on what each

[0:30:11] Voice 33: of these games should exist.

[0:30:12] Voice 10: And if I may, 1.3.2 is a request increased funding from the province, and that's assigned

[0:30:18] Voice 10: to the executive committee.

[0:30:19] Voice 10: And in a couple of other places in this agenda, that's been subsumed under the request to

[0:30:26] Voice 10: the province, 1.3.3.

[0:30:28] Voice 10: Yeah,

[0:30:29] Voice 33: and I think I'll invite Director Mobs to comment on this. That was initially on my list of the funding one specifically was one we could remove because I interpret it as being underneath the overall provincial review. But my learned colleague, Director Mobs, encouraged me to keep it as a separate item. So I'll let her speak to the rationale for that.

[0:30:50] Voice 16: sure so yes indeed this was a topic that was touched on in the request of the province

[0:30:56] Voice 16: there is also a separate and distinct project that is on the executive committee work program

[0:31:01] Voice 16: we did identify that at the last trust council meeting and we flagged it for executive committee

[0:31:06] Voice 16: historically as well in trying to understand is this a distinct project do we intend to go to the

[0:31:12] Voice 16: province with a separate request or is this actually rolled into the existing request that's

[0:31:17] Voice 16: been made um there was no clarification given to remove this as a distinct project and so it's

[0:31:21] Voice 16: remained as such trustee

[0:31:27] Voice 32: morrison um

[0:31:30] Voice 15: i have a bit of a process question about how you want

[0:31:33] Voice 15: amendments to come forward by motion yeah

[0:31:37] Trustee Patrick: i guess i was we're trying to have some clarifications um

[0:31:41] Trustee Patrick: and i would look to is there any other clarification questions and then we can move

[0:31:46] Trustee Patrick: into amendments that would work so others on the list that are clarification trustee

[0:31:53] Trustee Middleton: middleton thank

[0:31:56] Trustee Middleton: you um i like this this approach um it's good because it sort of presents a more holistic

[0:32:03] Trustee Middleton: view of the initiatives um so commendation to staff and and yourself ceo for for putting this

[0:32:10] Trustee Middleton: before us um and because it's more holistic it kind of makes it allows us to make selections

[0:32:16] Trustee Middleton: more easily without going straying into the realm of rejection um and i also like the fact that it's

[0:32:23] Trustee Middleton: making pretty strong footsteps towards uh being an integrated document with our overall budget

[0:32:28] Trustee Middleton: um so i think that's great and and because it's um a more holistic document what i think it does

[0:32:36] Trustee Middleton: is it sets allows us to see uh themes and or maybe some more aspirational pieces of work that we

[0:32:43] Trustee Middleton: would like to do and therefore i think it would allow us to trim the the green list without

[0:32:48] Trustee Middleton: actually rejecting some obviously very worthy um initiatives but actually to to i like this

[0:32:55] Trustee Middleton: mechanism to put them into the blue or even the orange so it doesn't in a sense devalue them it

[0:33:00] Trustee Middleton: just basically says right now given the year and a half well maybe closer to well a

[0:33:05] Trustee Middleton: year and a half

[0:33:06] Trustee Middleton: we'll say in our mandate i think um we know there are some things that are probably as worthy as

[0:33:12] Trustee Middleton: they are probably not going to be able to receive our attention and i know chair you said um that

[0:33:18] Trustee Middleton: we would uh entertain revisions but i think uh just to illustrate my point i would say for instance

[0:33:24] Trustee Middleton: that the the uh the 2.3.2 the housing initiative while obviously very important to do a meaningful

[0:33:32] Trustee Middleton: job i'm not sure that with the balance of the other work we have that we're going to be able to

[0:33:37] Trustee Middleton: um um address that in green but i would certainly say it should be blue and then likewise following

[0:33:45] Trustee Middleton: Following up on Trustee Getty's point, I think the co-governance initiative could be also turned into blue

[0:33:59] Trustee Middleton: without in any way diminishing its importance or relevance to the organization.

[0:34:04] Trustee Middleton: So I think this is a great format to allow us to much more easily make these decisions

[0:34:08] Trustee Middleton: provisions and also honor and respect the work that's gone into some of the items by staff and

[0:34:14] Trustee Middleton: other trustees. So I like it, and I think we'll have a much easier time in tailoring this list

[0:34:19] Trustee Middleton: in the way it's presented. So I look forward to that. Thank you.

[0:34:23] Voice 33: Thank you, Trustee Miller, for those comments. And I'll just add that one important piece to

[0:34:26] Voice 33: keep in mind is that this is a four-year plan, but the intention is that it be reviewed by

[0:34:31] Voice 33: Trust Council on an annual basis. So that also gives you the window to do that reassessment

[0:34:35] Voice 33: as you go along right are these are these still priorities is there anything here that can come

[0:34:40] Voice 33: off the list is there anything should be added should things be moved forward or backward in

[0:34:44] Voice 33: the timeline as as it evolves as well so it will be you know it should be reviewed annually and

[0:34:48] Voice 33: you can do that reassessment too so you may bump something to blue today and next year you may

[0:34:53] Voice 33: think actually that maybe is like we need to push that out further the risk of course is it's very

[0:34:59] Voice 33: very easy to defer items, and then you never get to them. So as much as I'm an advocate for

[0:35:06] Voice 33: shortening the immediate term list, I think we also have to be conscious of just pushing something

[0:35:11] Voice 33: a priority out further. You know, it runs the risk of us never really getting to it. And then

[0:35:16] Voice 33: it raises the question of how much of a priority was it?

[0:35:21] Voice 32: Trustee Evans.

[0:35:24] Voice 19: I just want to ask before Trustee Morrison makes her recommended amendments, if we can have the

[0:35:31] Voice 19: opportunity to combine some of these elements so if you are going to be uh making amendments to the

[0:35:37] Voice 19: overall motion if you're not then i will hold off thank you and trustee boland i believe is

[0:35:45] Voice 19: your

[0:35:45] Trustee Patrick: final speaker thank you

[0:35:49] Voice 24: um i look at the list the key plan uh this sorry the strategic

[0:35:56] Voice 24: strategic plan, key initiatives. And I think in this status, in the state that we're in,

[0:36:02] Voice 24: and we all know what that is, which is really organizational stress. We are an organization

[0:36:09] Voice 24: that is stressed in every way through funding, through resources, through our inability to

[0:36:16] Voice 24: understand things completely so that we make decisions based on a pinhole view of the thing

[0:36:23] Voice 24: that's most important to us at that moment um i would say that developing a corporate planning

[0:36:30] Voice 24: process and reviewing the trust council policies those two things are to me the top priority

[0:36:40] Voice 24: because if we don't get that going we will be in the same status next year and the year after and

[0:36:46] Voice 24: the year after it could be our legacy to the trustees who come after us a proper planning

[0:36:52] Voice 24: planning process with dashboards, report ads, status of projects, so that people can make

[0:36:58] Voice 24: informed decisions. I feel that I'm in a constant state of, you know, desperately trying to

[0:37:06] Voice 24: understand the bigger picture while I focus on, as I said, a sort of a pinhole thing. Should I

[0:37:12] Voice 24: increase this by 5,000 or reduce it? Is it 10 staff hours? Is it 300 staff hours? So that corporate

[0:37:19] Voice 24: planning process piece to me is the number one priority and I would arguably drop almost

[0:37:25] Voice 24: everything else in the hope of getting that done in the next 18 months thanks all

[0:37:31] Trustee Patrick: right thank you

[0:37:32] Trustee Patrick: trustable and I want to remind uh trustees uh if you have motions and plan if you can send them to

[0:37:37] Trustee Patrick: the motions uh email motions at islandstrust.bc.ca you could do that and I just have one question I

[0:37:45] Trustee Patrick: I understand the flexibility piece that you're talking about going and working on the departmental

[0:37:51] Trustee Patrick: plans and then coming back. As I look to the trust policy statement and as it continues to mature,

[0:37:57] Trustee Patrick: that we'll be talking about an implementation plan of that. But I look up and down the list

[0:38:02] Trustee Patrick: and I see several things that would fall under that. So, for example, agreements, if we need

[0:38:08] Trustee Patrick: to revisit our agreements to make sure they're in line with the new trust policy statement.

[0:38:12] Trustee Patrick: So I know my first thought was, oh, we need an implementation plan, but I think that could be a modification as this comes back.

[0:38:20] Trustee Patrick: Would that be how that would work?

[0:38:23] Voice 33: Yeah, thank you.

[0:38:24] Voice 33: And that was one of my questions for Director Frater when I was reviewing this is, you know, we have the policy statement, please.

[0:38:29] Voice 33: And should we specify implementation as a separate project?

[0:38:35] Voice 33: And we made the decision that the policy statement is one kind of large project.

[0:38:40] Voice 33: But as I said, there are multiple projects within it.

[0:38:43] Voice 33: So we've kept it as one item.

[0:38:46] Voice 33: I do think, though, you also touched on a good point, which is there are interdependencies between some of these pieces of work.

[0:38:52] Voice 33: And so there is a sequencing component.

[0:38:54] Voice 33: And so particularly if we're going as we get into discussion around, well, we might want to defer or delay a particular item or not.

[0:39:02] Voice 33: I'll certainly welcome input from staff on the status of that item or any interdependencies where, well, if we push that out, that actually is going to delay the other ones as well.

[0:39:12] Voice 33: That's an important consideration.

[0:39:13] Voice 33: And there may be some of those where we might have to go back and do a bit of work and come back to you to articulate some of those implications. But we can do that once we have your direction today.

[0:39:25] Trustee Patrick: Okay. So with that, is there any final questions? This year's a question, Trustee Evans?

[0:39:35] Trustee Patrick: I'm sorry, question before what?

[0:39:36] Trustee Patrick: Before we consider amendments, we're just finalizing questions before we move into amendments, so we're ready to move into amendments, if there are any.

[0:39:45] Trustee Patrick: So I'm going to be looking to Vice Chair Maud to manage a list.

[0:39:50] Trustee Patrick: Trustee Morrison.

[0:39:54] Voice 15: Okay, so I'm actually not moving an amendment, I'm moving a prioritization, which I guess is technically an amendment.

[0:40:01] Voice 15: I don't really know how you wanted these worded, so I tried to do worded in the positive.

[0:40:04] Voice 15: so that the Trust Council prioritized the following items on the April 2025 to November

[0:40:10] Voice 15: 2026 strategic plan. 1.11, 1.21, 1.23, and 1.25, and I wrote them out to help that be clear

[0:40:20] Voice 15: in the motion. Do you want me to say every one of those, or can I leave it at that right now?

[0:40:32] Trustee Patrick: I think, well, I guess we've been reading them out, so I guess if you're making a motion,

[0:40:36] Trustee Patrick: And then before it's seconded, I'd like to just focus in on wording.

[0:40:40] Trustee Patrick: That's all.

[0:40:41] Voice 15: Yeah, that's fine.

[0:40:42] Voice 15: So I would rather us focus on wording now, and then I can read the whole thing when it's finalized.

[0:40:48] Voice 15: So and then I can speak to it.

[0:40:52] Voice 15: All right.

[0:40:53] Voice 15: Any wording?

[0:40:54] Voice 15: The one thing I have questions about in wording is when we say prioritize, that's the green list from what I see in this report.

[0:41:02] Voice 15: court. I don't want to necessarily remove things off the strategic plan. But to me, these are the

[0:41:10] Voice 15: four draft ed get them done items before the end of term. And so I'm struggling with how to say that

[0:41:17] Voice 15: without saying don't do anything on everything else. So suggestions would be helpful.

[0:41:23] Voice 33: I would say the way you worded it is fine. I think that would be my understanding is

[0:41:28] Voice 33: Because within that green list, what you're saying is these are the top priorities that you would propose with Trust Council support that we make the top priorities within the balance of this term, recognizing that all those other ones are things we'll work on.

[0:41:42] Voice 33: But that would be certainly helpful for us when it comes to the conversation around where we have limited capacity and where we bump up against challenges that we have clarity that if we have to choose, these are the top ones.

[0:41:55] Voice 33: and I think so I think the wording within that is fine unless anybody has any other

[0:41:59] Voice 33: concerns with that I think we're all clear on what that means and

[0:42:02] Voice 15: and just one other

[0:42:03] Voice 15: clarification on choosing this direction versus amalgamating things I don't want to micromanage

[0:42:08] Voice 15: your list you like you put your list together the way you want to put it together which is great and

[0:42:12] Voice 15: super helpful but I do want us as the trust council to have some commitments given the

[0:42:18] Voice 15: timelines and I can speak to why these four in a second. Trustee Evans.

[0:42:26] Voice 19: Thank you that was almost

[0:42:27] Voice 19: Almost exactly what I wanted to put up there was I'd like to also add 133, which is the

[0:42:37] Voice 19: province's request for a provincial review of the governance structure and 132, the increase

[0:42:42] Voice 19: of funding.

[0:42:44] Voice 19: So we've got that letter out.

[0:42:46] Voice 19: I want to have that letter that's got all of these sub-projects in it.

[0:42:51] Voice 19: I would like to see those grouped together because it is one project with sub-projects in it.

[0:43:00] Voice 19: And those sub-projects can move ahead at their individual pace.

[0:43:07] Voice 19: But as an entire project, we can see movement and interdependencies of those.

[0:43:13] Voice 19: The other piece that I was going to request was these elements be highlighted in yellow

[0:43:18] Voice 19: yellow to indicate top priority to differentiate them and um yeah so i i have a couple of other

[0:43:25] Voice 19: items later on but i'd like to deal with this one first so

[0:43:29] Trustee Patrick: it's trustee morrison want to add

[0:43:30] Trustee Patrick: that one otherwise it could be an amendment okay so if that's okay trustee evans if you could

[0:43:35] Trustee Patrick: prepare an amendment yep take your waste we're still haven't had a second yet we're still having

[0:43:42] Trustee Patrick: discussion on wording i know i do have one wording piece i'd like to catch and that is um one uh one

[0:43:49] Trustee Patrick: One, two, three, it just said increased transparency of bylaw enforcement.

[0:43:53] Trustee Patrick: We were working on making it administrative, fair, reasonable, and transparent.

[0:43:58] Trustee Patrick: So I think transparency was only one of the items.

[0:44:01] Trustee Patrick: So that was something I wanted to catch in the wording of that.

[0:44:12] Voice 15: I'm happy to add that.

[0:44:13] Voice 15: I took the wording directly from the list.

[0:44:14] Trustee Patrick: I was going to hopefully try to get that amended before we got to it.

[0:44:18] Voice 33: Yeah, and I think that's fine.

[0:44:20] Voice 33: i mean again these are the yeah we're working with the wording that that you constructed last

[0:44:24] Voice 33: spring but i know that work has progressed um you know and so we can capture whatever word you want

[0:44:30] Voice 33: i mean we understand that as the bylaw project that is underway but if for accuracy for it to

[0:44:36] Voice 33: be reflected in the strategic plan that makes sense

[0:44:39] Voice 22: um trustee elliott oh trustee sorry sorry

[0:44:45] Voice 39: thank

[0:44:45] Voice 23: you so there's two um items that are grant funded and so i have a question about whether

[0:44:53] Voice 23: um that if they are not made a priority whether we'd lose that grant funding so 3.2.4

[0:45:03] Voice 23: and what did i uh 4.3.4 the amending legislation to increase the percentage of natural

[0:45:11] Voice 23: the NAPTEP program, so what are the implications if those are deprioritized? Thank you.

[0:45:19] Voice 20: On the NAPTEP one, the grant has already been applied. We have a contract underway with the

[0:45:24] Voice 20: Liberals arriving soon, so that grant will have been expended within a few weeks here,

[0:45:29] Voice 20: and then we expect to bring the results to your June Trust Council meeting.

[0:45:32] Voice 20: What was the other project?

[0:45:35] Voice 22: The Monitoring Progress of Protection of Ecosystem Health,

[0:45:39] Voice 22: so three two four

[0:45:43] Voice 29: so the monitoring of ecosystem health is part of the uh we've hired a biologist

[0:45:50] Voice 29: through the ecc funding and so i'm working um weekly with the biologist to um sort of understand

[0:45:58] Voice 29: that deliverable i think so

[0:46:04] Voice 33: both of those fall into the category of initiatives that are already

[0:46:07] Voice 33: underway and that we're doing work on as well right so yes they're grant funded um but the

[0:46:12] Voice 33: work has already begun as well so i don't if um i would assume but i'll look to staff to confirm

[0:46:19] Voice 33: that if we were to delay or abandon those projects there would be an implication for us on the grant

[0:46:26] Voice 33: funding though

[0:46:27] Voice 17: yes

[0:46:29] Voice 23: yes so i'll propose an amendment to add those two at least because as priorities

[0:46:37] Voice 23: because they're already underway. Thanks.

[0:46:40] Trustee Luckham: Yes, you're welcome.

[0:46:43] Trustee Luckham: Thank you.

[0:46:46] Trustee Luckham: In general, speaking to the motion, I support what's on there.

[0:46:52] Trustee Luckham: I'm curious about 1.25 with the wording in that the motion is to prioritize the following,

[0:47:00] Trustee Luckham: and then 1.25 is prioritize analysis and where appropriate implementation.

[0:47:07] Trustee Luckham: There's two points there.

[0:47:08] Trustee Luckham: there. Is that prioritizing this one over the others? Should that word be removed? And

[0:47:13] Trustee Luckham: then the analysis piece, council really hasn't had a discussion about the implementing the

[0:47:22] Trustee Luckham: 15 recommendations. And so how is that going to actually happen? So maybe this needs to

[0:47:30] Trustee Luckham: be a separate piece somehow to articulate that more clearly, because that's not clear

[0:47:35] Trustee Luckham: to me about what the action is because we have not had that discussion about 15 items

[0:47:43] Voice 32: here do you want i'm

[0:47:45] Trustee Patrick: sorry i'm trying to type this thing too at the same time

[0:47:47] Voice 32: uh trustee morrison yes trustee morrison so

[0:47:52] Voice 15: again i just caution us on wordsmithing too much the

[0:47:57] Voice 15: list that staff have given us the goal here is not to have the perfect statement of every project the

[0:48:03] Voice 15: goal here is to give staff some direction on which things we want them to focus on more than others

[0:48:10] Voice 15: that's my understanding of what we're doing here and so i don't want to spend a ton of time here

[0:48:17] Voice 15: wordsmithing the list i would have loved to just put 1.1.1 1.2.1 and not put the language so that

[0:48:22] Voice 15: we don't get too hyper focused on the words okay but i did want to give some context to what the

[0:48:27] Voice 15: the four pieces were. Any amendments for including other things? Again, I tried to do this motion in

[0:48:35] Voice 15: a way that is about prioritizing, not about deprioritizing or erasing things off the list.

[0:48:43] Voice 15: Okay. There is, as the CAO has already told us, there is, this is only somewhere I would even

[0:48:50] Voice 15: think you're optimistic and thinking this is 20% of our work right now. So there's a huge amount of

[0:48:57] Voice 15: um base work that is going on and hopefully item number 1.2.1 will start to make illuminate that

[0:49:05] Voice 15: for us but until we have some of these practices in place frankly i can't defend passing the budget

[0:49:11] Voice 15: like to my own community because i can't tell you what we spend money on right so so there are some

[0:49:17] Voice 15: components in here that just make our organization functional and transparent and i i am happy to go

[0:49:26] Voice 15: into why each of those but i just want to get past the wording component so i'm for my motion

[0:49:32] Voice 15: i'm happy if you want to amend it but we have to not do everything in the kitchen sink in the

[0:49:36] Voice 15: highest priority um so the question is is there some wording suggestion to make this clear that

[0:49:42] Voice 15: this is not about deprioritizing other things it's about putting these as the highest priority

[0:49:46] Voice 15: of the of the efforts for the next year and a half and

[0:49:51] Voice 33: if i may chair on the on the wording

[0:49:52] Voice 33: of 1.2.5 that that's the wording that came to us the direction from trust council that we have just

[0:49:58] Voice 33: rolled over into that um and on the question around the council's consideration of the

[0:50:03] Voice 33: recommendations um as i think trustee getty highlighted in her report from the governance

[0:50:08] Voice 33: committee the proposal is for that to come to a committee of the whole conversation um at some

[0:50:13] Voice 33: point this spring ideally if we can if we can fit it into the schedule to have exactly that

[0:50:18] Voice 33: conversation.

[0:50:21] Trustee Patrick: Oops, okay, Trustee Graham.

[0:50:23] Voice 32: Trustee Graham. On the list, but Trustee Ball is there.

[0:50:27] Voice 32: Sorry.

[0:50:30] Voice 24: Okay, thank you. So what I see this is, is priorities, other things will continue. But I also

[0:50:40] Voice 24: see that the big constraint from the CAO's point of view is availability of resources.

[0:50:47] Voice 24: resources so you know this list is contingent any of it even the high priority items are contingent

[0:50:54] Voice 24: on resources being available and it may need to change or be challenged and I'm just asking

[0:51:02] Voice 24: how and when will that happen and on what degree of regularity i.e. you know if you think okay

[0:51:10] Voice 24: item number three which is one of the top priorities it's completely impossible to move

[0:51:15] Voice 24: forward on this for at least four months and how will that be reported back to us thank you

[0:51:23] Voice 33: yeah um through the chair thank you for the the question i i think part of that will be when we

[0:51:29] Voice 33: get and we're not there but when we get to a more structured planning and reporting process that

[0:51:36] Voice 33: will allow us to update you most likely at these quarterly meetings on the status just as we do now

[0:51:42] Voice 33: we include the current strategic plan within the materials for these meetings this will now take

[0:51:48] Voice 33: that place and it'll be a chance for us to update you on the status of the priority projects um and

[0:51:54] Voice 33: flag for you at that point then any changes or challenges that we're facing that require a

[0:51:59] Voice 33: reassessment of those projects and so that will be the the normal order of things if there are

[0:52:05] Voice 33: pressing issues that arise in the interim then we'll bring those forward through the executive

[0:52:09] Voice 33: executive committee as well and advise Trust Council as needed but if the key will be for

[0:52:16] Voice 33: us to start establishing a good robust consistent tracking and reporting process so that we can give

[0:52:21] Voice 33: you that and then the bones are there in how we manage things already we'll just be adapting this

[0:52:27] Voice 33: content to a little bit more structured process trustee Getty so

[0:52:36] Voice 10: with respect to 1.2.5 that might

[0:52:40] Voice 10: drop off the list when we have the Committee of the Whole meeting in June, and I agree

[0:52:47] Voice 10: with this list in terms of, and maybe it would help if we had a slightly different color

[0:52:53] Voice 10: in terms of prioritizing, but, you know, when we're backfilling, if this is our priority

[0:52:59] Voice 10: for today, then when we're backfilling, when we complete some of these, like the last one

[0:53:05] Voice 10: here is potentially going to be completed, then what's the next level?

[0:53:10] Voice 10: If that's the green or if we've got a red, yellow, green kind of, I don't know how we

[0:53:15] Voice 10: color code everything, but the trust policy statement is a big project, much bigger than

[0:53:23] Voice 10: just the governance report.

[0:53:26] Voice 10: And if this becomes our first priority today, then I would like to highlight that we've

[0:53:34] Voice 10: We've had problems getting quorum at the last two Committee of the Whole meetings so that

[0:53:38] Voice 10: we haven't been able to make any recommendations for council.

[0:53:42] Voice 10: So if we all agree that this is a priority, then it would be very, very helpful if we

[0:53:46] Voice 10: could figure out what the problems are with the Committee of the Whole meetings and why

[0:53:51] Voice 10: we're unable to get quorum and if it's the time of day or if it's the number of them

[0:53:56] Voice 10: or what the issues are so that we can make that a success.

[0:54:04] Voice 32: Trustee Middleton.

[0:54:08] Trustee Middleton: Thank you.

[0:54:09] Trustee Middleton: Thank you. Just a quick question. Was the motion seconded?

[0:54:12] Trustee Middleton: Not

[0:54:13] Trustee Patrick: yet. No, we're still having discussion on the concept so that we'd be comfortable to move forward.

[0:54:18] Trustee Patrick: Oh,

[0:54:19] Trustee Middleton: I'd be willing to second it. I think it's a good list.

[0:54:22] Trustee Middleton: And I think Trustee Morrison's, if we could use the concept of a different color, maybe a lime green, shall we say.

[0:54:31] Trustee Middleton: But I think it's a short list that's not, you know, it doesn't displace anything, but it just puts a focus on a few elements.

[0:54:40] Trustee Middleton: I think she's captured sort of what our general interest is in terms of wanting to see finished.

[0:54:44] Trustee Middleton: So I would suggest that we might be at the point where perhaps Trustee Morrison would consider an amendment.

[0:54:50] Trustee Middleton: But I think it's in good enough shape to move and I'll happily second it.

[0:54:55] Trustee Middleton: All

[0:54:55] Trustee Patrick: right. Well, thank you. I do. I did send staff for one, two, three to change that language that we talked about so that it's got the administrative fairness component. So I think Trustee Morrison agreed to that.

[0:55:07] Voice 15: So if I may, Chair, I have it from what Trustee Getty said.

[0:55:12] Voice 15: I have the way to solve the challenge that Trustee Elliott brought up.

[0:55:15] Voice 15: And so if we can also change it so that it says that the Trust Council make the following

[0:55:23] Voice 15: items to take out prioritize and then after plan, strategic plan, the highest priority

[0:55:36] Voice 15: that allows us to say that there's still these other things on the list

[0:55:40] Voice 15: that we'll churn into as we have time and resources,

[0:55:43] Voice 15: but that these are the highest priority items.

[0:55:47] Voice 32: Trustee Graham.

[0:55:51] Voice 12: Thank you.

[0:55:55] Voice 12: I think this is ambitious.

[0:55:56] Voice 12: I think this is way too much.

[0:56:00] Voice 12: I'm looking at number one, finish and adopt the Island's Trust Policy Statement.

[0:56:04] Voice 12: We'll be lucky to get the first reading in June,

[0:56:07] Voice 12: which means it goes out to referral.

[0:56:09] Voice 12: And I'm remembering the words from Director Frater,

[0:56:12] Voice 12: who shared with us at Regional Planning

[0:56:14] Voice 12: the feedback that she got from certain nations

[0:56:18] Voice 12: who had felt that they hadn't been properly consulted.

[0:56:22] Voice 12: I believe that what we're going to have to do

[0:56:25] Voice 12: after first reading to address the many comments

[0:56:28] Voice 12: that we're going to get from the public,

[0:56:30] Voice 12: from the nations and perhaps others,

[0:56:33] Voice 12: is going to be an enormous amount of revision work

[0:56:37] Voice 12: and that doesn't even touch implementation.

[0:56:42] Voice 12: So, once again, I believe we've approached this as we approach every strategic plan session

[0:56:48] Voice 12: with a long list, and we'll be lucky to get, as CAO reminded us, this is not the only work

[0:56:56] Voice 12: that staff are involved in.

[0:56:58] Voice 12: This is a percentage of the work that they can accomplish.

[0:57:01] Voice 12: So, I just want to get those words out there before we start seconding and voting.

[0:57:07] Voice 12: I think this is far too ambitious.

[0:57:13] Voice 12: Trustee Evans.

[0:57:17] Voice 32: Okay. Sorry. She's on mute.

[0:57:19] Voice 32: Thank you.

[0:57:24] Voice 27: I'm also thinking that this is

[0:57:27] Voice 27: once we have the words up there, that I'd be happy

[0:57:31] Voice 27: to second this motion in order to

[0:57:35] Voice 27: focus the priority on the, make the following items the highest

[0:57:39] Voice 27: priority, I think is a great way to put it, and I think we're

[0:57:43] Voice 27: close, and I'd be happy to second it.

[0:57:46] Voice 30: sorry yeah um first i'd like the motion and i agree with trustee morrison that um

[0:57:57] Voice 30: just because the effect of it would be to emphasize those particular items doesn't mean

[0:58:02] Voice 30: the other items that the staff has identified under the green set aren't things that are

[0:58:09] Voice 30: are important and will deserve some attention. And with respect to the concern that's being voiced

[0:58:19] Voice 30: that, look, I mean, some of these things are really hard and, you know, it's not realistic

[0:58:23] Voice 30: to expect us to complete these things. I think we've already heard from the CAO that we have to

[0:58:29] Voice 30: be realistic about our ability to execute these things. But we also have to assume that we can

[0:58:36] Voice 30: walk and chew gum at the same time and um i think we as trustees uh have to be careful about not

[0:58:46] Voice 30: delving too deeply into the operational aspect of it the um the capacity to execute

[0:58:55] Voice 30: we have to defer to what the staff tells us because they're the ones doing the executing

[0:59:00] Voice 30: they're the ones with the resources if staff is telling us they think they can reasonably

[0:59:05] Voice 30: accomplish a certain set of things, then that's, they know what they're talking about.

[0:59:12] Voice 30: They're the ones with the resources.

[0:59:13] Voice 30: So, yes, it's up to us to identify priorities.

[0:59:17] Voice 30: But as to the ability to execute, I think, before we get too anxious about that, I think

[0:59:25] Voice 30: it's really incumbent on us to inquire and consult with staff about that.

[0:59:30] Voice 30: Thank you.

[0:59:32] Voice 8: Did you?

[0:59:34] Voice 32: Trustee Evans, did you?

[0:59:36] Voice 32: That's the other speaker, so.

[0:59:39] Voice 32: Transparent.

[0:59:40] Voice 32: Okay, so we're looking for a secondary, yes.

[0:59:43] Trustee Patrick: We were just trying to get the wording changed.

[0:59:45] Trustee Patrick: I'm sorry.

[0:59:47] Trustee Patrick: For some reason, my email will not talk to his email right next to us here.

[0:59:51] Trustee Patrick: So we're just going to change one, two, three to say improved bylaw enforcement policies.

[1:00:00] Trustee Patrick: procedures to be administratively fair um reasonable and transparent that's matching

[1:00:05] Trustee Patrick: the program that we have at regional planning committee it's not just transparency okay

[1:00:14] Trustee Patrick: we're just trying to get that changed on the screen sorry about that the wi-fi is not cooperating

[1:00:26] Trustee Patrick: he's working on it he's i apologize for the delay

[1:00:31] Voice 15: if i can make one other suggestion before we go

[1:00:34] Voice 15: to the actual motion please do

[1:00:35] Voice 15: so one of the ways that we could deal with several of the concerns

[1:00:39] Voice 15: raised at the table um and pros and cons on this so i'd love to hear what the cao thinks about this

[1:00:45] Voice 15: is we could go to exceptionally simple descriptions of the projects so because essentially we're just

[1:00:50] Voice 15: trying to create a high priority project list that's what we're trying to do here so we could

[1:00:54] Voice 15: have 1.1 just listed as the island's trust policy statement 1.2.1 listed as a corporate planning

[1:01:00] Voice 15: process 1.2.3 listed as revising file enforcement practices and decisions like that kind of thing

[1:01:06] Voice 15: just go dead simple um and then leave it to a like the staff have all of our thinking on this

[1:01:12] Voice 15: and all of the words and like so i i might suggest that as an alternative it stops our

[1:01:18] Voice 15: wordsmithing and makes it simple i sent them the revised motion over so you can have a look at what

[1:01:23] Voice 15: it looks like yes

[1:01:25] Voice 22: trustee evans

[1:01:27] Voice 19: i really like that idea because that way it can combine some

[1:01:33] Voice 19: of the outflowing um and dependency projects that flow into it as well the other piece that i would

[1:01:40] Voice 19: like to add on the top is where it says um make the following items on the strategic plan highest

[1:01:46] Voice 19: priority and highlight in a separate color i'd like to have that identification i know i'd like

[1:01:53] Voice 19: to have it clear that's for staff to identify them as a separate color on the strategic plan

[1:02:00] Trustee Patrick: trustee morrison do

[1:02:01] Voice 33: you want to have that added

[1:02:01] Voice 33: or i my perspective would be i don't i'm happy we

[1:02:06] Voice 33: will indicate them in some fashion in the plan i don't think we necessarily need specific trust

[1:02:11] Voice 33: council direction it's to our benefit to be able to identify what those ones were for our own

[1:02:15] Voice 33: reference as well as the public and trust council so i don't think that's necessary to add that to

[1:02:20] Voice 33: the motion thank you trustee fast trustee fast

[1:02:23] Trustee Patrick: i'd

[1:02:24] Voice 27: like to second the motion that's on the screen

[1:02:26] Voice 27: the second one let's be clear the one that was just being typed and that i'm looking at on the

[1:02:34] Voice 27: screen this

[1:02:34] Trustee Patrick: one here that one there okay trustee morrison's going to move it officially because

[1:02:40] Trustee Patrick: it's been reworded and then be prepared to second the

[1:02:43] Voice 15: trust council make the following items on

[1:02:45] Voice 15: On April 2025, November 2026, strategic plan, the highest priority, 1.1.1, the Allen's Trust Policy Statement, 1.2.1, a corporate planning process, 1.2.3, revising bylaw enforcement practices and decisions, 1.2.5, the review and implementation of accepted recommendations of the 2022 governance report.

[1:03:04] Voice 15: I second this motion.

[1:03:05] Voice 15: Thank

[1:03:05] Voice 27: you, Dick Morrison.

[1:03:06] Trustee Patrick: Motion's been made and seconded.

[1:03:08] Trustee Patrick: Thank you, trustees, for patience on the wording.

[1:03:10] Trustee Patrick: That worked fine.

[1:03:12] Trustee Patrick: And we have Trustee Evans.

[1:03:15] Trustee Patrick: I'm so I'm opening the floor for a discussion trustee Evans I'd like to

[1:03:19] Voice 19: make and oh

[1:03:22] Voice 15: sorry trustee person they haven't had a chance to say why these

[1:03:26] Voice 15: four okay if I can just give a brief of why these four the islands trust policy

[1:03:31] Voice 15: statement I have been a trustee since six six and a half almost six years now

[1:03:36] Voice 15: we need to just bring that thing up today we need to

[1:03:39] Voice 15: focus on it and get it

[1:03:41] Voice 15: done I understand we may not be get it past all readings but we need to get it

[1:03:44] Voice 15: moving into that that as fast as we can at this point the corporate planning process it's been

[1:03:50] Voice 15: since my first year as a trustee my personal um mission to make more transparency in the sort of

[1:03:57] Voice 15: black box that happens sometimes in our budgeting processes to make it really clear and explainable

[1:04:02] Voice 15: where money goes in that sort of 80 of work that is just sort of not project work um so that's

[1:04:08] Voice 15: really important to me and i love the direction that trust council is going on that revising

[1:04:14] Voice 15: by-law enforcement practices and decisions that would include some of the educational components

[1:04:17] Voice 15: hopefully that we've talked about in the by-law process so that the first touch that our

[1:04:22] Voice 15: communities have with us is not a negative touch and like thinking about how to make those fair

[1:04:28] Voice 15: and equitable. And then the last one around the review of the governance report, I was one of the

[1:04:32] Voice 15: people who advanced the original work on having a governance review of getting the report done in

[1:04:40] Voice 15: the last term i think it's critical for us as an organization to follow through on what we have

[1:04:50] Voice 15: seen and thought about and for us as a body to consider what those things are that we want to

[1:04:55] Voice 15: move forward um and we are two and a half years in and we haven't fully agreed as a council about

[1:05:03] Voice 15: which things were advancing that is deeply problematic for me so i really want to make

[1:05:08] Voice 15: sure we get that done thank you thank

[1:05:10] Trustee Patrick: you motion to amend um sorry i think we've got uh you're in a

[1:05:15] Trustee Patrick: row is that i

[1:05:18] Voice 32: think going back to trustee evans now so thank

[1:05:21] Voice 19: you um i would like to make an

[1:05:22] Voice 19: amendment to add um 1.3.3 uh provincial review and funding request those things have also been

[1:05:32] Voice 19: on Trust Council's docket for the past couple of terms.

[1:05:39] Voice 19: I think that adding them to the list would be reasonable.

[1:05:43] Voice 19: It puts the priority pressure on that item.

[1:05:46] Voice 19: It opens up the door to not necessarily wait for the province

[1:05:50] Voice 19: to respond to the letter that went out,

[1:05:53] Voice 19: but it opens the door to encourage our executive committee

[1:05:58] Voice 19: to seek meetings outside of conferences

[1:06:06] Voice 19: as well as within conferences

[1:06:08] Voice 19: to try and push this forward.

[1:06:11] Voice 19: I think this is a very important thing.

[1:06:13] Voice 19: We desperately need our funding looked at.

[1:06:16] Voice 19: We desperately need our provincial

[1:06:23] Voice 19: and governance structure review done as well.

[1:06:28] Voice 19: So, I'd really like to see that as a top priority added in.

[1:06:32] Trustee Patrick: Trustee Evans, I just want to ask clarity.

[1:06:34] Trustee Patrick: You spoke of both the review and funding.

[1:06:37] Trustee Patrick: Those are two items on the strategic plan, but your motion only has one.

[1:06:41] Voice 19: That's correct, because I was hoping to combine those two as a single project with

[1:06:47] Voice 19: sub-projects within it.

[1:06:49] Voice 19: That was what I was bringing up earlier, but we didn't get that far.

[1:06:54] Voice 19: So I'm kind of getting ahead of myself here.

[1:06:56] Voice 19: here so um how we would like to address that if we want to add it as uh uh if we want to combine

[1:07:05] Voice 19: projects one three two and one three three as a single like this is this is this is what I was

[1:07:13] Voice 19: trying to get up before we got into this motion that I wanted to combine a couple of things

[1:07:21] Trustee Patrick: you can look at CEO Ronnie just get advice on this one I

[1:07:25] Voice 33: think you have to really deal with

[1:07:26] Voice 33: a thesis sort of two separate motions so it's a bit of card before the horse maybe but you could

[1:07:35] Voice 33: leave it as is as 1.3.3 and then we can have after we've dealt with this motion you can move

[1:07:40] Voice 33: a separate motion to combine 1.3.2 and 1.3.3 to that amends the plan right as a and combines

[1:07:48] Voice 33: those into two that might make the most sense procedurally yes um

[1:07:52] Voice 19: and if if um if we don't get

[1:07:55] Voice 19: there then i want the provincial review on there as the top priority well that that's the motion

[1:08:00] Trustee Patrick: that's on the screen is how i read that one so you're making that motion is there a second to

[1:08:07] Trustee Patrick: this motion seconded by trustee bernardo any discussion on the amendment to add the province

[1:08:15] Trustee Patrick: request of a review to the list trustee morrison i

[1:08:22] Voice 15: i have been on this one too and i do think it's

[1:08:25] Voice 15: a high priority. The challenge, I think, is I don't think we're going to be successful until

[1:08:28] Voice 15: we do the other four.

[1:08:34] Trustee Luckham: I'm with Trustee Morrison on this. Quite frankly, I think we need to

[1:08:43] Trustee Luckham: finish the policy statement so that we know and we can articulate what we think and then the

[1:08:50] Trustee Luckham: province can align itself with us or we can be told to align our work with theirs. The policy

[1:08:59] Trustee Luckham: C statement is paramount in this process.

[1:09:03] Trustee Luckham: So

[1:09:08] Voice 32: on the amendment, Trustee Bowen.

[1:09:14] Voice 24: I support adding this because

[1:09:17] Voice 24: I believe it's kind of a watching brief now because we've

[1:09:22] Voice 24: done it, but it's important to keep it up there in the

[1:09:25] Voice 24: things that are important to us. Otherwise it disappears.

[1:09:30] Voice 24: For instance, that request to the province for increased funding

[1:09:33] Voice 24: has been on the list for, well, as long as I've been watching,

[1:09:38] Voice 24: and with absolutely zero movement other than when I pressed somebody

[1:09:44] Voice 24: to ask about the agreements that existed in the 90s.

[1:09:49] Voice 24: So I don't see that the funding request will move.

[1:09:55] Voice 24: Maybe as part of the Local Government Act it might, the updates there.

[1:10:00] Voice 24: but I do believe like we've sent a letter and keeping an eye on the mailbox at least

[1:10:05] Voice 24: would be good I don't agree with agree I would actually if we were in the

[1:10:11] Voice 24: mode of removing things I would remove the one about developing the strategy etc etc

[1:10:17] Voice 24: for that work but just simply keeping an eye on it and taking opportunities as they present

[1:10:24] Voice 24: themselves to put it back on the table and speaking to it as anybody can, I think it's

[1:10:30] Voice 24: good to have it in that list. Thank you.

[1:10:34] Voice 32: Trustee Elliott.

[1:10:40] Voice 23: Sorry, the timer takes a bit to reset. Come on there. Yeah, I'm in favor of the amendment

[1:10:47] Voice 23: simply because this part of the project is already in process. If this is dropped from

[1:10:53] Voice 23: from a highest priority list we don't we haven't really given direction to act on whatever comes

[1:11:00] Voice 23: back and whatever comes back could help inform how we move through some of those other items

[1:11:07] Voice 23: so i do agree that it should be added um but secondly i have another list that um hopefully

[1:11:15] Voice 23: could go forward after this is dealt with with um that council could confirm other strategic

[1:11:22] Voice 23: strategic plan elements that continue to be advanced and so I think we should have a second

[1:11:27] Voice 23: list going we've got a highest priority list but there should be these ones are going to continue

[1:11:32] Voice 23: to be advanced so let's save that conversation for another motion thank you trustee Harris

[1:11:41] Voice 3: thank you I'm in favor of the amendment to the motion um and um I think it should be the number

[1:11:52] Voice 3: one priority and that the policy statement we shouldn't even be dealing with that at this point

[1:12:00] Voice 3: because of the reasons that we sent the letter to the province being that we need the legislation

[1:12:06] Voice 3: to open up the organization is dysfunctional in many ways that we don't we shouldn't be doing the

[1:12:12] Voice 3: policy statement i think it's a waste of time staff time and tax tax dollars and until we get

[1:12:17] Voice 3: a serious response from the province um that would be the time that we can start dealing with

[1:12:23] Voice 3: something like the policy statement.

[1:12:24] Voice 3: So I'm in favor of the amendment to the motion,

[1:12:26] Voice 3: and I look forward to speaking on the motion after.

[1:12:29] Voice 3: Thank you.

[1:12:31] Voice 32: Mr. Bernardo.

[1:12:35] Voice 30: Yes, I'm in favor of the motion because, you know,

[1:12:41] Voice 30: I'm kind of repeating the points from what I made before.

[1:12:46] Voice 30: They're prioritizing an item and executing it.

[1:12:49] Voice 30: They're two different things.

[1:12:51] Voice 30: What we're doing here in this process is identifying the things that the

[1:12:55] Voice 30: trust council cares about the most. Some of

[1:12:59] Voice 30: these things may well be difficult to execute. That doesn't mean they shouldn't be

[1:13:03] Voice 30: priorities. We've already heard from the CIO

[1:13:06] Voice 30: with respect to the provincial review aspect

[1:13:10] Voice 30: that at this point it's unclear what

[1:13:14] Voice 30: advancing the review will require and what it will look like.

[1:13:20] Voice 30: And with all of our work, irrespective

[1:13:23] Voice 30: of whether it's on a priority list or not.

[1:13:27] Voice 30: You know, I'm content to leave it to staff

[1:13:31] Voice 30: to exercise discretion.

[1:13:33] Voice 30: Once we've identified what priorities we really care about,

[1:13:38] Voice 30: I really do think it's important that we, you know,

[1:13:41] Voice 30: leave it to staff's discretion about the actual

[1:13:45] Voice 30: day-to-day operational allocation of resources

[1:13:49] Voice 30: to achieve them, because the staff is in the position

[1:13:52] Voice 30: of knowing what moves are going to maximize

[1:13:56] Voice 30: efficiency and are going to deliver outcomes sooner

[1:14:00] Voice 30: rather than later. If that

[1:14:04] Voice 30: process raises a policy question, a question of policy

[1:14:09] Voice 30: discretion, it needs deciding. I think our experience

[1:14:12] Voice 30: to date has been that staff is pretty scrupulous about bringing that

[1:14:16] Voice 30: to the table. They'll come back to us and say, look, we've been

[1:14:21] Voice 30: And we're beatering away on these five different things you identified as super priorities.

[1:14:25] Voice 30: This is where we hear people, look, we're telling you, it's a bit of a loser.

[1:14:28] Voice 30: We don't think it's going to happen.

[1:14:31] Voice 30: We'd appreciate it if we could just put this one in the deep freeze for a while so we can just move on and deal with those other four because we think we can deliver them in 18 months or whatever.

[1:14:41] Voice 30: But we have to, to use the word that the CEO used, we have to have some confidence that we will have this iterative process.

[1:14:49] Voice 30: And I don't think that this motion is problematic in the sense of drawing any resources or not because that's going to be something the staff can figure out. Thank you.

[1:15:02] Voice 30: Trustee Middleton.

[1:15:06] Trustee Middleton: Thank you. I support the amendment and for some of the reasons that Trustee Bernardo and Trustee Evans spoke to, it identifies sort of our general area of interest and what we see as important.

[1:15:19] Trustee Middleton: important. But I think Trustee Evans does raise an important point that is somewhat ancillary here

[1:15:25] Trustee Middleton: in that this chunk of work is probably ours, and this body is where we advocate and move it forward

[1:15:31] Trustee Middleton: because, you know, were I a staffer in the minister's office, I would happily sit on that

[1:15:37] Trustee Middleton: letter and let it time out to the election, and we know probably that's exactly what is currently

[1:15:42] Trustee Middleton: happening. And so I think what we need to do is endorse our chair to introduce herself to the

[1:15:47] Trustee Middleton: minister's office and advocate on our behalf that this letter was sent with good intent

[1:15:53] Trustee Middleton: explain a little bit more about what it's meaning and encourage a response um and that's our work

[1:15:59] Trustee Middleton: um obviously staff will will support that work but i i think uh tessie evans was right to point

[1:16:06] Trustee Middleton: that out and i think it it's good to put that on the list here and um it will be actioned or

[1:16:10] Trustee Middleton: resource i should say slightly differently perhaps than the other items thank you

[1:16:17] Trustee Middleton: dr campbell i

[1:16:21] Voice 5: would be in support of the amendment to the motion then but i wanted to also

[1:16:25] Voice 5: to sort of echo some of uh trustee harris's uh

[1:16:30] Voice 6: words and that i i believe and i could be wrong

[1:16:32] Voice 6: that the the request the idea of a request to the province has been uh on the table for longer than

[1:16:41] Voice 6: anything else that's on our priorities list and we still haven't got there and i think that

[1:16:48] Voice 6: in order for us to do a lot of the important work that people are talking about wanting to do

[1:16:53] Voice 6: we really need to get a redefinition of what um what our authorities are and how we can move

[1:17:00] Voice 6: forward with things if we want to make positive bylaw changes finish the policy statement and do

[1:17:06] Voice 6: things like that so um i think that the amendment is very important yeah

[1:17:15] Voice 33: thank you chair i think an

[1:17:17] Voice 33: important consideration given some of the comments i'm hearing with regard to the request to the

[1:17:21] Voice 33: province too as well there is an interplay between that and the other items proposed to be the

[1:17:27] Voice 33: priorities here we also have to keep in mind that the province's response to that and what we then

[1:17:34] Voice 33: need to do in response are somewhat beyond our control both in terms of timing and scope of what

[1:17:38] Voice 33: they might ask us to do we may see a very soft response but we also may see something that is

[1:17:44] Voice 33: quite prescriptive and says by this timeline come back to us with these things um and it

[1:17:50] Voice 33: would be important and incumbent on us then to be responsive to that and so again that the scope and

[1:17:55] Voice 33: timeline of what that review uh what the response might require of us is is not really in our

[1:18:01] Voice 33: control so i think the notion of sort of we have to finish these other things before we can really

[1:18:06] Voice 33: address that may be challenging because we might not get to make those decisions. And so

[1:18:12] Voice 33: it's important to keep that in mind that it's very much an uncertain item and may require

[1:18:18] Voice 33: something of us in the next two months. It may not, or it may require something of us in the

[1:18:23] Voice 33: next 18 months. We just don't know yet, but it will inevitably require some level of effort to

[1:18:29] Voice 33: respond to.

[1:18:31] Trustee Patrick: Oh, I see. One more hand. I was going to say, can we call the vote? But

[1:18:34] Trustee Patrick: But, Trustee Faust, did you want to?

[1:18:38] Trustee Patrick: Thank you.

[1:18:39] Voice 27: I just wanted to – do I have the floor?

[1:18:42] Voice 27: Yes.

[1:18:42] Voice 27: Okay.

[1:18:43] Voice 27: I just wanted to say I'm not going to be voting in favor of this amendment,

[1:18:49] Voice 27: partly because regarding a request for review,

[1:18:54] Voice 27: there's also competing requests for reviews coming from the Union of BC Municipalities,

[1:19:02] Voice 27: which also includes all the regional districts in the province.

[1:19:06] Voice 27: And they're asking for a review, from what I understand so far,

[1:19:11] Voice 27: putting a ton of work into review of the regional district structure

[1:19:15] Voice 27: in the Local Government Act.

[1:19:17] Voice 27: Metro Vancouver Regional District is doing a governance review.

[1:19:20] Voice 27: There's tons of these things underway.

[1:19:22] Voice 27: And I think, anyway, so I don't think it's likely.

[1:19:29] Voice 27: However, my main point is, I think we need to leave a list of priorities, and if we add

[1:19:35] Voice 27: to it, it waters down the main motion.

[1:19:38] Voice 27: So I won't be voting in favor of the amendment, because I think the main motion is clear.

[1:19:42] Voice 27: Thank you.

[1:19:44] Trustee Patrick: Oh, sorry.

[1:19:45] Trustee Patrick: Trustee Morrison.

[1:19:46] Voice 15: And just a clarification question for the CAO.

[1:19:49] Voice 15: The motion as it's written, the primary motion, just so we can consider this amendment, it

[1:19:56] Voice 15: It doesn't de-prioritize the green list that you have.

[1:20:00] Voice 15: The things that are on the green list stay on the green list.

[1:20:02] Voice 15: It just says these four are the higher priority of all the things on the green list, correct?

[1:20:07] Voice 15: So that if there are things that are ongoing or that we still want to interact with,

[1:20:13] Voice 15: if we get information back, you can just bring those back to us or talk with the EEC,

[1:20:16] Voice 15: or you can still act on them.

[1:20:18] Voice 15: They're not non-acting items.

[1:20:20] Voice 33: Yeah, that would be my understanding of the motion,

[1:20:22] Voice 33: is that we continue as proposed with all of the green items subject to any further changes you

[1:20:28] Voice 33: might make to that list today but then with and if we have to make choices between how we allocate

[1:20:35] Voice 33: resources or what the priority is at any given time if this motion were to pass these are the

[1:20:41] Voice 33: things that we would choose as our top priorities it doesn't take anything else off that that green

[1:20:46] Voice 33: list of things for the balance of this term we're just saying if kind of push comes to shove and we

[1:20:50] Voice 33: have to choose this gives us guidance on where we should focus our energy thank you

[1:20:58] Voice 19: stevens sorry i just um based on the comments around uh the table i'd like to make a

[1:21:04] Voice 19: clarification on the wording that i'd like to have added to the uh amendment which would be

[1:21:09] Voice 19: to add the project 133 the provincial review request versus acting on the response um i want

[1:21:18] Voice 19: to open up the ability for our executive committee and other people to work outside of just the

[1:21:26] Voice 19: response i want them to be able to call meetings with the ministers and move the provincial review

[1:21:32] Voice 19: request forward um so i'm not sure if this that could be um changed at this point i will look to

[1:21:41] Voice 19: executive committee to uh help me with that i

[1:21:47] Trustee Patrick: don't know who wants to i i don't know if that

[1:21:49] Trustee Patrick: needs i think we've we've tried to just broaden the words up there so that these are just the

[1:21:55] Trustee Patrick: topics i don't think this limits is how i would be taking it i'd look to uh ceo brony as well

[1:22:01] Voice 33: yeah thank you i think with with the revised motion that trustee morrison tabled there we've

[1:22:06] Voice 33: just rather than repeat the verbatim commitment in the in the plan we're just identifying the item

[1:22:12] Voice 33: um and so i think it's fine as worded but but we can revise the wording in the plan to be

[1:22:18] Voice 33: actually what we can do is leave it as almost the original wording which was requested

[1:22:23] Voice 33: review for the province but i know i understand the intent but if you want to clarify the wording

[1:22:28] Voice 33: and how it's phrased in the plan we're happy to do that that

[1:22:31] Voice 19: wasn't quite my my uh point the

[1:22:33] Voice 19: amendment on the screen says to act on the province response to the request for a provincial

[1:22:40] Voice 19: review. I want it only to be

[1:22:42] Voice 19: 1.33

[1:22:44] Voice 19: the provincial

[1:22:45] Voice 19: review request

[1:22:47] Voice 19: so that when it goes up to the top

[1:22:49] Voice 19: priority, it is the provincial review

[1:22:51] Voice 19: request, not

[1:22:54] Voice 19: to the response. So I'm

[1:22:56] Voice 19: asking, can I pull out those

[1:22:58] Voice 19: words in the

[1:23:00] Voice 19: amendment

[1:23:01] Voice 19: for clarification?

[1:23:08] Trustee Patrick: Trustee Marler,

[1:23:10] Trustee Patrick: here we go.

[1:23:11] Trustee Patrick: Director Marler.

[1:23:12] Trustee Patrick: Yeah,

[1:23:13] Voice 38: I think you're trying to do two things here. So maybe that, you know, if you just look at the numbers, not worry about the descriptor, you're trying to order and prioritize. So that's what you're doing here. And I think what you're talking about is 133.

[1:23:29] Voice 38: this

[1:23:30] Voice 38: the way that the CEO

[1:23:33] Voice 38: has worded it in the strike plan for you

[1:23:35] Voice 38: now says act on the province response

[1:23:36] Voice 38: which narrows down

[1:23:38] Voice 38: that particular

[1:23:40] Voice 38: item so if you want to

[1:23:42] Voice 38: change it back and I think this is what

[1:23:44] Voice 38: the CEO is saying

[1:23:46] Voice 38: you can do that, do that as a separate

[1:23:48] Voice 38: resolution, I would just leave this as

[1:23:50] Voice 38: is because it's 133 that you want

[1:23:53] Voice 38: to get onto this list as a priority

[1:23:54] Voice 38: I would then come back with

[1:23:56] Voice 38: another motion sometime before we finish the session when you start looking at those actual

[1:24:03] Voice 38: items on the list to make sure they are exactly what you want them to do and in this case you

[1:24:09] Voice 38: might just request that act on the provincial response be removed because as you said there's

[1:24:16] Voice 38: more you want more proactive engagement with the province because we haven't heard anything back

[1:24:21] Voice 38: yeah i think that's totally fine so rather than confuse it here i would just focus on the numbers

[1:24:28] Voice 38: which items you would like to have as priority and then go back to this document here and look to

[1:24:35] Voice 38: make sure that the descriptor is accurate for what trust council would like to do is that okay yeah

[1:24:42] Voice 33: and if if i may i think trustee evans you'd also indicated that you wanted to roll the funding

[1:24:47] Voice 33: request into this one so you could probably do that in the same motion combine these two motions

[1:24:52] Voice 33: into a new item that is worded however you would like to frame it around the provincial request

[1:24:59] Trustee Patrick: all right trustee harris on the amendment um

[1:25:04] Voice 3: i'd like um trustee um evans's uh idea and i

[1:25:11] Voice 3: it seems to me that it would be more than acceptable to do that now um because it is

[1:25:19] Voice 3: important that we're not just waiting for a response and that we are being proactive so i'm

[1:25:23] Voice 3: not sure that i understand the difficulty of changing the wording as she has suggested

[1:25:29] Voice 3: um i'm fully in favor of that i hope people could understand that that it's it's actually quite

[1:25:33] Voice 3: simple um and i would love to hear the wording again and um i'm not maybe someone needs to make

[1:25:40] Voice 3: a friendly amendment um because evans is who has this amendment on the go so if that's the case

[1:25:45] Voice 3: and I'd love to know thank

[1:25:48] Trustee Patrick: you trustee Harris I think we're gonna leave the

[1:25:50] Trustee Patrick: wording as is but there may be rewording of the actual one point one point three

[1:25:55] Trustee Patrick: point three in a in a in a few minutes so the intention is is just to raise the

[1:26:01] Trustee Patrick: one point three point three onto this list so with that if we I think we've

[1:26:05] Trustee Patrick: had sufficiently thank you thank

[1:26:07] Trustee Patrick: you um

[1:26:10] Voice 3: um excuse me chair patrick um if that's the case um he said

[1:26:16] Voice 3: we may be um voting on it in a few minutes um that's different if we are going to be changing

[1:26:22] Voice 3: the wording then i'll be in favor but if we're not then i will not be in favor um so it'll be

[1:26:27] Voice 3: nice to have some clarification if we are or are not going to be um yes

[1:26:33] Trustee Patrick: trustee harris another

[1:26:35] Trustee Patrick: Another motion will be coming soon or at some point here to address this potentially.

[1:26:40] Trustee Patrick: Right now this is about this, the amendment is to add 133 to the priority list.

[1:26:48] Trustee Patrick: So with that, I'm going to call the vote.

[1:26:50] Trustee Patrick: All those in favor of the amendment.

[1:26:53] Trustee Patrick: So

[1:27:04] Voice 38: 13 in favor.

[1:27:06] Trustee Patrick: All right, lower your hands.

[1:27:10] Voice 38: Did you

[1:27:11] Trustee Patrick: get Alex's waving?

[1:27:12] Voice 38: No, make that.

[1:27:14] Voice 38: Okay.

[1:27:14] Voice 38: We

[1:27:15] Trustee Patrick: got you, Alex.

[1:27:15] Trustee Patrick: Alex, thank you.

[1:27:17] Trustee Patrick: All

[1:27:18] Voice 1: those opposed, raise your hands.

[1:28:17] Voice 1: Trust Council is muted.

[1:28:26] Voice 1: We can't hear anything in the Zoom world.

[1:28:36] Voice 1: Hello, we can't hear anything.

[1:28:38] Voice 7: Just gonna

[1:28:39] Trustee Patrick: take a moment to see if we can get

[1:28:41] Trustee Patrick: our online people back.

[1:28:44] Trustee Patrick: We can

[1:28:45] Voice 17: hear you now.

[1:28:45] Trustee Patrick: Oh,

[1:28:46] Voice 17: they can hear us now.

[1:28:47] Voice 17: Okay, thank you.

[1:28:51] Trustee Patrick: Was that,

[1:28:51] Voice 10: trustee Gittin?

[1:28:54] Voice 10: process if the um motion that's on the uh screen gets accepted um then can it be amended

[1:29:04] Voice 10: i'll look at

[1:29:04] Voice 33: cao browning i think just just a point of clarification before you address that

[1:29:08] Voice 33: so the the wording that is there where it says accepted recommendations that's not actually the

[1:29:14] Voice 33: wording that is in the strategic plan um the wording says implement the 15 recommendations

[1:29:19] Voice 33: recommendations of the 2010-82 governance report so it's not an amendment that's needed to the

[1:29:24] Voice 33: wording in the plan it really is just a an adjustment to the wording in the motion so

[1:29:29] Trustee Patrick: are you recommending we make that change

[1:29:32] Voice 33: defer to trustee Morrison if I

[1:29:37] Voice 15: may for a second the reason

[1:29:39] Voice 15: I I intentionally chose accepted instead of saying 15 recommendations because we as a council have

[1:29:44] Voice 15: not agreed that all 15 would be implemented and I want us to accept whichever recommendations are

[1:29:49] Voice 15: going to be implemented we don't know which of those are the accepted ones by the council to

[1:29:53] Voice 15: be implemented that's why but that's why i didn't name the number of recommendations

[1:30:00] Trustee Patrick: Does that clarity help, Trustee Getty?

[1:30:02] Voice 15: So I don't think that everybody at this table is necessarily going to agree that all 15

[1:30:08] Voice 15: recommendations are things that we should implement.

[1:30:10] Voice 15: So whatever is the accepted by this council recommendations, that's what I'd like us

[1:30:16] Voice 15: to be moving forward on.

[1:30:17] Voice 15: So both that we actually review them and then implement whichever ones we accept.

[1:30:26] Voice 15: Trustee Bernardo?

[1:30:27] Voice 30: Yeah, I just wanted to follow up with Trustee Morris saying that's how I understood

[1:30:31] Voice 30: the wording, not that the recommendations have been accepted, but that the priority is to review

[1:30:39] Voice 30: and implement recommendations that Trust Council will accept. And as Trustee Morrison has pointed

[1:30:46] Voice 30: out, we've got a mixed record that some of these have come to Trust Council in bits and pieces from

[1:30:51] Voice 30: Governance Committee, but the whole report hasn't been discussed, and certainly not all of the

[1:30:55] Voice 30: recommendations have been reviewed thanks okay

[1:31:00] Trustee Patrick: trustee harris um

[1:31:05] Voice 3: as the motion is written now

[1:31:07] Voice 3: i'm not in favor um i would be in favor if um we had something along the lines of what trustee

[1:31:13] Voice 3: evans was suggesting about we're not waiting for the response from the province that we're

[1:31:20] Voice 3: proactively working to try and get a response and engage and also work on

[1:31:27] Voice 3: ideas about the restructuring and secondly the policy statement being in

[1:31:36] Voice 3: here on this motion this does not weigh me in favor of voting for it thank you

[1:31:45] Trustee Patrick: seeing no further debate we have motion before us all those in favor 16 16 in favor all right

[1:32:05] Trustee Patrick: lower your hands any opposed or opposed so that carries thank you that was a marathon how are we

[1:32:22] Trustee Patrick: doing here 10 o'clock we're still going so any further amendments on the statement

[1:32:32] Trustee Patrick: statement on what we have before us strategic plan sure

[1:32:38] Voice 19: trustee evans i'm working on um a motion

[1:32:45] Voice 19: to combine something is there anyone else that has amendments trustee

[1:32:50] Voice 23: elliott thank you um well i

[1:32:55] Voice 23: don't know if this is still necessary but do we want to confirm certain strategic plan elements

[1:33:01] Voice 23: will continue to be advanced, or is it just, you know, if we adopt this list with a higher level

[1:33:09] Voice 23: of priority on those five items, everything in green will continue to be advanced, and do we

[1:33:15] Voice 23: need to discuss sort of the to be initiated blue and orange ones? So if everything in green is good

[1:33:24] Voice 23: to advance, then I'll let my motion just that doesn't need to be advanced, that we would confirm

[1:33:31] Voice 23: those other elements continue but if not I'd like to have that up thanks yeah

[1:33:40] Voice 33: I would say

[1:33:41] Voice 33: nothing about the list the green list has changed other than within that we have identified what the

[1:33:47] Voice 33: top priorities are so I think unless there are further amendments when you we had two motions

[1:33:55] Voice 33: within the RFD one is to approve the plan overall and one is to approve that green list and so that

[1:34:00] Voice 33: that would, I think, effectively address what you're raising, Trustee Yellen.

[1:34:07] Voice 19: All right, Trustee Evans.

[1:34:09] Voice 19: I just handed my motion over to Alex, and I apologize, I don't have my laptop,

[1:34:13] Voice 19: so I can't email it to her, which would make it faster.

[1:34:16] Voice 19: So I'm just going to use up a little bit of airspace while I'm giving her some time to try and type it in.

[1:34:22] Voice 19: I'm looking to make a motion to combine a couple of elements here.

[1:34:29] Voice 19: here. And I can see she's typing furiously. So I'm just going to let you maybe deal with something

[1:34:36] Voice 19: else. And when she's ready, she can raise her hand. Well, she'll be tied

[1:34:40] Trustee Patrick: up for dealing. Are

[1:34:41] Trustee Patrick: there other motions that are being considered on the floor? Trustee Boland?

[1:34:51] Voice 24: I would consider

[1:34:53] Voice 24: consider making a motion but i just want to get the flavor in the room should we uh per um trustee

[1:35:02] Voice 24: adam's uh request or sorry it was trustee elliot should we uh deprioritize i mean there are certain

[1:35:11] Voice 24: some that i can see here that you know i'm not going to take the action of saying do not do this

[1:35:16] Voice 24: under any circumstances but certainly let it slide down the list a bit you know I'm thinking

[1:35:24] Voice 24: about things like well 131, 324 you know they're either enormously time consuming if you were to

[1:35:36] Voice 24: do it properly or not really needed or urgent right now so what do you think about that I would

[1:35:46] Voice 24: less CAO?

[1:35:51] Voice 33: Chair, certainly that can be a part of the discussion. Is there anything that you would

[1:35:56] Voice 33: like to push out further in the timeline? And so that would be, you know, if you want to take items

[1:36:01] Voice 33: out of the green list, I think the specific ones that Trustee Boland mentioned, I think

[1:36:07] Voice 33: 131, I think was one of them, which is an advocacy and education strategy related to the provincial

[1:36:12] Voice 33: review. That I think to some extent is dependent again on what happens with the provincial review,

[1:36:18] Voice 33: But the intention there is if there's a response and if that moves forward, we would want to have a strategy then for how we communicate and engage with the public and other partners on that review.

[1:36:31] Voice 33: So I think that makes sense to keep in the green list because of that dependency.

[1:36:38] Voice 33: And then I think the other one, the 3.2 point we spoke to, that's another one that's already underway, that grant funded piece of work that has already been initiated.

[1:36:48] Voice 34: All

[1:36:50] Trustee Patrick: right, Trustee Evans, you think Trustee Evans' motions should be through now? Here it comes. Go ahead, Trustee Evans.

[1:36:57] Voice 19: Okay, so if we can just remove the, in brackets, 133, that was just for me to reference for you, where you could copy the wording from.

[1:37:08] Voice 19: um so i would like to move that trust council combine the following key initiatives in the

[1:37:27] Voice 19: strategic plan and become and read as follows so it become one three one advance the following

[1:37:48] Voice 19: requests to the province and develop advocacy and education strategy for the provincial review

[1:37:54] Voice 19: view request a act on the province's response to the request for a provincial review and the

[1:38:00] Voice 19: governance structure to enable reconciliation and better support for the island's trust mandate

[1:38:05] Voice 19: and b request increased funding from the province yeah that's it and the reason why i'm putting

[1:38:14] Voice 19: these together is there they are there is a lot of interrelated activities um with these elements

[1:38:21] Voice 19: And having them as sub-projects underneath this helps each of them and their dependencies move forward as is needed.

[1:38:34] Trustee Patrick: Before it's seconded, is there wording up there that is of concern to anyone, CAO Broney?

[1:38:40] Voice 33: I think the wording is okay.

[1:38:42] Voice 33: And I think just for clarity's sake, the proposal then would be this would be the new language that would fall into that prioritization list that you just agreed.

[1:38:52] Voice 33: read right so this is the this would be the new item that would fall into that high priority list

[1:38:56] Voice 33: indicated in lime green or however we choose to highlight in the document um

[1:39:02] Voice 19: uh no i just i just

[1:39:04] Voice 19: wanted to keep that that wording which um which didn't get changed i didn't want it to be um act

[1:39:09] Voice 19: on the province's response um so you know what yes i do beg your pardon thank you for catching

[1:39:15] Voice 19: that can we remove act on the province's response and change it to uh sorry wait to order what uh

[1:39:26] Voice 15: state your point please um just meeting procedures of motions can we take a five minute break and

[1:39:31] Voice 15: have the motion where it's missed and then we can come back that's

[1:39:38] Trustee Patrick: uh that would be fine yes i know

[1:39:39] Trustee Patrick: it's uh difficult when uh you don't have a computer and we're trying to move to the to the

[1:39:43] Trustee Patrick: motion system and i appreciate everyone for submitting your motions in advance so we're

[1:39:47] Trustee Patrick: We're going to take just a five-minute break.

[1:39:49] Trustee Patrick: We've got a real break coming up at 10.30, so just stretch your legs.

[1:39:55] Trustee Patrick: We'll be right back.

[1:46:47] Trustee Patrick: Trustees, if we can return to the table, we'll finish this business before we have a real break.

[1:46:52] I

[1:48:15] Voice 1: just want to do that.

[1:48:15] Trustee Patrick: All right, trustees, if we can get called back to order, please.

[1:48:36] Trustee Patrick: All right.

[1:48:58] Trustee Patrick: right. Okay. Trustee Evans.

[1:49:09] Voice 19: Sorry, I was I was having some

[1:49:11] Voice 19: side conversations with other people. And yeah, so I think I

[1:49:15] Voice 19: think chair Patrick is correct. We have to add in back in the

[1:49:22] Voice 19: wording that I just took out with regards to the

[1:49:25] Voice 19: reconciliation. And I was just mad because it is three things.

[1:49:29] Voice 19: Mandate structure and governance. So that was the

[1:49:34] Voice 19: wording that was in the before so we can have we can have this discussion um before it's um

[1:49:47] Voice 19: properly moved because i do apologize i didn't wake up thinking i was going to do this today

[1:49:53] Voice 19: um so opening it up for a little bit of assistance around the room the proposed wording is that we

[1:50:01] Voice 19: advance the following requests to the province and develop advocacy and education strategies

[1:50:06] Voice 19: to support the province review of the government structure

[1:50:13] Voice 19: to enable reconciliation and better support

[1:50:15] Voice 19: Adam's Trust mandate and B, request

[1:50:17] Voice 19: for increased provincial funding.

[1:50:19] Voice 19: If anyone would like to help with wording,

[1:50:22] Voice 19: I would be very open.

[1:50:29] Trustee Patrick: Any suggested wording?

[1:50:36] Voice 19: Not seeing any.

[1:50:38] Voice 19: Therefore, I may have that Trust Council combine

[1:50:40] Voice 19: the following key initiatives in the strategic plan

[1:50:43] Voice 19: and read as follows.

[1:50:44] Voice 19: 3. At 1.3.1, advance the following requests to the province and develop advocacy and education strategies to support these.

[1:50:53] Voice 19: The province review of the governance structure to enable reconciliation and better support Islands Trust mandate and B, request for increased provincial funding.

[1:51:03] Trustee Patrick: Is there a second to this motion? Seconded by Trustee Middleton. Discussion? No, we're starting with Trustee Morrison.

[1:51:20] Trustee Patrick: person uh

[1:51:20] Voice 15: just a quick question so does this 1.3.1 because it's combining three things if I can if I

[1:51:28] Voice 15: see it correctly it does it then replace the item 1.3.3 in our priority highest priority list

[1:51:38] Voice 33: yeah my understanding it would be it would we replace 1.3.1 1.3.2 or 1.3.3 would all be rolled

[1:51:46] Voice 33: rolled into one item and then that would be captured as more indicated as one of those

[1:51:51] Voice 33: high priority items as well.

[1:51:54] Trustee Patrick: Right. No other speakers on this motion? I'll call the vote.

[1:52:01] Trustee Patrick: All those in favor? Oh, sorry. Was there another speaker? I apologize. There's speakers. Oh, no.

[1:52:07] Trustee Patrick: Trustee Boland, was yours a question?

[1:52:09] Voice 24: It was a question, which is, it's just a detail I know,

[1:52:13] Voice 24: and you've done a fabulous job of pulling all of this together, I have to say,

[1:52:18] Voice 24: CAO. I assume that the original strategic plan will be updated with these changes and these

[1:52:26] Voice 24: wording changes. Please tell me that is so, or do we need to make an amendment to that effect?

[1:52:32] Voice 24: Thank you.

[1:52:33] Voice 33: No, yes, I would update the draft strategic plan. So you would be, if you approve

[1:52:38] Voice 33: it today, you would be approving it as amended through these changes.

[1:52:42] Trustee Patrick: Thank you. With that then,

[1:52:44] Trustee Patrick: I'm going to call the vote all those in favor oh I'm sorry everybody is we have one more

[1:52:52] Voice 19: trustee Evans sorry I was just going to speak to the motion which was basically to say this is

[1:52:57] Voice 19: because of the interdependencies of each of these items and to have this as a single project with

[1:53:05] Voice 19: sub-projects these can be worked on as the work flows through rather than siloing them and working

[1:53:13] Voice 19: on them individually because they are into they are intertwined quite uh quite a bit all right

[1:53:19] Trustee Patrick: finally no further discussion well trustee maberly just

[1:53:25] Voice 14: for clarification so are we if this motion

[1:53:29] Voice 14: passes are we amending the original motion to include this as item number five in the original

[1:53:37] Voice 14: motion that's what we're

[1:53:40] Voice 14: doing here that's

[1:53:41] Trustee Patrick: essentially what would happen yeah because

[1:53:45] Voice 33: as the original motion identified the provincial review as one of the highest priorities

[1:53:49] Voice 33: and so this is a rewording and repackaging of

[1:53:52] Voice 33: the key initiatives related to the provincial review, but it would in effect

[1:53:57] Voice 33: yes, replace what is listed there as 1.3.3

[1:54:00] Voice 33: on that higher priorities list.

[1:54:04] Trustee Patrick: Okay, so everyone understand the motion

[1:54:05] Trustee Patrick: before them? Any further discussion?

[1:54:10] Trustee Patrick: I'll call the vote then. All those in favor?

[1:54:26] Voice 38: all

[1:54:27] Trustee Patrick: right uh lower your hands all those opposed either

[1:54:39] Voice 39: phones that

[1:54:40] Trustee Patrick: carries what was that 14 to 8

[1:54:43] Trustee Patrick: yeah

[1:54:44] Voice 39: correct so

[1:54:46] Trustee Patrick: 14 right

[1:54:49] Voice 9: are there

[1:54:51] Trustee Patrick: any further amendments i know i sent one in to deal with the

[1:54:54] Trustee Patrick: uh one two three well if someone else is willing to make that one it was

[1:55:03] Trustee Patrick: trustee barthwick was prepared for it and he's not in the room

[1:55:09] Trustee Patrick: oh um i don't know so that's uh one two three is the bylaw enforcement we just had the wording of

[1:55:16] Trustee Patrick: that clarified it's coming up there it is oops there um sure uh trust evidence if you want to

[1:55:32] Trustee Patrick: make sure people understand the wording but this is just a match what is that regional planning

[1:55:36] Trustee Patrick: Committee.

[1:55:39] Voice 19: I move that Trust Council amend the Draft Island Trust Strategic Plan 2025-28 by

[1:55:46] Voice 19: replacing the text in item 123 with improved by-law enforcement policies and procedures to

[1:55:53] Voice 19: be administratively fair, reasonable, and transparent with the aim of restoring public

[1:55:58] Voice 19: confidence.

[1:56:00] Trustee Patrick: Is there a second to this motion? Seconded by Trustee Bernardo. Is there any

[1:56:06] Trustee Patrick: discussion no discussion I'll call the vote all those in favor in favor okay

[1:56:27] Trustee Patrick: lower your hands any of any opposed so that was 20 in favor so one opposed one

[1:56:42] Trustee Patrick: opposed all right that carries any other amendments trustee Elliott so this

[1:56:51] Voice 23: isn't a proposal to amend the strategic plan it said is to support a discussion

[1:56:56] Voice 23: discussion on how to advance the policy statement draft discussion so if we're ready to move into

[1:57:04] Voice 23: that I just sent that motion then point

[1:57:10] Voice 19: of clarification so if we're adding a new discussion

[1:57:15] Voice 19: to the agenda whereabouts does that go this

[1:57:19] Trustee Patrick: I will turn to trustee thank you

[1:57:26] Voice 33: I this was being

[1:57:28] Voice 33: brought forward as a discussion in the context of the strategic plan because the policy statement

[1:57:32] Voice 33: is such an important component of this. And so it was proposed for Trustee Elliott to bring

[1:57:39] Voice 33: that forward as a way to facilitate the discussion in this context. Go

[1:57:45] Voice 15: ahead, Trustee Morrison.

[1:57:46] Voice 15: Do we need to advance the strategic plan before this discussion? Because we haven't done the

[1:57:52] Voice 15: motions on advancing the strategic plan yet. I don't know.

[1:57:58] Voice 22: What was your...

[1:58:00] Voice 22: There may be implications between the Programs Committee and Stewardship, all their work, if one of these options is chosen.

[1:58:07] Trustee Patrick: We can do this best.

[1:58:09] Trustee Patrick: Yeah, I think we're going to proceed with doing this first because there could be other implications to the strategic plan that we may need to move aside.

[1:58:15] Trustee Patrick: So if that makes sense.

[1:58:17] Trustee Patrick: So back to you, Trustee Elliott.

[1:58:23] Voice 23: Okay, so this was brought up in Executive Committee, I think, in January and then again in February.

[1:58:29] Voice 23: is the Committee of the Whole structure successful

[1:58:33] Voice 23: in advancing discussion on the draft policies?

[1:58:38] Voice 23: So we sort of were watching the process.

[1:58:40] Voice 23: I sent everybody an email after, well, yesterday.

[1:58:45] Voice 23: And Vice Chair Peterson and I worked on some options

[1:58:49] Voice 23: that we could discuss.

[1:58:52] Voice 23: So the conclusion is the Committee of the Whole

[1:58:56] Voice 23: only works if you know a quorum shows up and we can actually have the discussion so it's difficult

[1:59:02] Voice 23: to get 13 trustees together we don't know if that's because this is um they're being held

[1:59:09] Voice 23: during the wrong time of day or it's just too many trustees to get the work done so these are

[1:59:14] Voice 23: three proposals for amending the process by which we discuss the policy statement so that we can get

[1:59:22] Voice 23: this to um i think may is to have a revised draft ready for adoption or for first reading in june

[1:59:32] Voice 23: so the first proposal and the one that seems to have the most support from trustees who responded

[1:59:38] Voice 23: is that a working group under trust programs committee be struck to advance the discussion

[1:59:42] Voice 23: on policy statement work and that trust programs committee's membership be expanded up to 12

[1:59:48] Voice 23: trustees so that would keep it under quorum and we'd have a more focused

[1:59:54] Voice 23: group and then if the Constitution of that group is just 12 trustees

[2:00:00] Voice 23: easier for that for a group of that number to meet or we could continue with the committee of the

[2:00:05] Voice 23: whole structure but meetings would only go ahead of 13 trustees respond to a doodle poll or we

[2:00:12] Voice 23: could schedule one or more trust council special meetings between march and may 2025 to really

[2:00:18] Voice 23: focus on the work thanks so

[2:00:22] Trustee Patrick: are you looking for a conversation on which option right now is so

[2:00:27] Trustee Patrick: So, trustees, if you could weigh in on option, preference, or challenges.

[2:00:33] Voice 32: Okay.

[2:00:34] Voice 32: Trustee Yates.

[2:00:38] Voice 4: Thank you, Vice Chair Elliott and Vice Chair Peterson, for working on this.

[2:00:42] Voice 4: I would be inclined to support the first choice, but I just have a question.

[2:00:48] Voice 4: Would you then expect those 10 to 12 people to continue as members of the Trust Program Committee after this is finished or not?

[2:01:00] Voice 23: I think that's up to Trust Programs Committee.

[2:01:02] Voice 23: Committee. It could be a temporary working group just to focus on the policy statement.

[2:01:08] Voice 23: And the potential is so that it doesn't displace other work. That working group

[2:01:13] Voice 23: is constituted under Trust Programs Committee just to work on that.

[2:01:16] Voice 23: Trust Programs Committee can continue on with its regular work program.

[2:01:22] Voice 32: Trustee Evans.

[2:01:25] Voice 19: I was going to say, if option one is chosen, there would have to be a commitment

[2:01:30] Voice 19: from the trustees and agreement from the existing members of the trust programs committee to be

[2:01:38] Voice 19: available on a bi-weekly basis in order to continue with the schedule to get the work done

[2:01:44] Voice 19: otherwise given the nature of trust programs committee we would be able to schedule one

[2:01:51] Voice 19: meeting as a special meeting between now and the next trust council due to our other workload that

[2:02:00] Voice 19: we've currently got in in the pipe um and that is time sensitive so that can't be moved um so that

[2:02:08] Voice 19: that's my only caution trustee

[2:02:13] Voice 12: graham yeah thank you for responding to the um the current situation

[2:02:20] Voice 12: which wasn't working out um and and i can see that the work of a focus group is going to be more

[2:02:27] Voice 12: succinct more able to go through the balance of the document and bring it

[2:02:34] Voice 12: back for recommendation and approval by Trust Council that makes perfect sense

[2:02:39] Voice 12: so thank you for taking that on and I I like the option one trustee Allen yeah

[2:02:46] Voice 7: just echoing what everybody else has said yeah definitely sort of got a

[2:02:50] Voice 7: terrible cold that's why I'm off my

[2:02:52] Voice 7: ribs yeah trust problems committee take it on

[2:02:56] Voice 7: and I admit I was a delicate member of the COW

[2:02:59] Voice 7: because I have a job

[2:03:00] Voice 7: and I can definitely reassure

[2:03:04] Voice 7: Chair Evans of the Trust Programs Committee

[2:03:06] Voice 7: I will commit to this

[2:03:07] Voice 7: because I'm a member of the Trust Programs Committee

[2:03:09] Voice 7: and yeah, I think this is a good option

[2:03:11] Voice 7: and it wasn't working, so good.

[2:03:14] Voice 7: Thank you for Trustee Elliott and Peterson

[2:03:17] Voice 7: to bring it on.

[2:03:18] Voice 7: Thank you.

[2:03:20] Voice 18: Vice Chair Peterson.

[2:03:24] Voice 18: Yeah, thank you.

[2:03:25] Voice 18: I just want to state that

[2:03:26] Voice 18: I actually don't have a particular preference except for the fact

[2:03:31] Voice 18: that I want us to get this work done. It would be great

[2:03:35] Voice 18: if we could have 13 trustees commit

[2:03:39] Voice 18: to a committee of the whole, but it doesn't seem like that's been happening

[2:03:43] Voice 18: and that's why we brought this here. So I'm

[2:03:47] Voice 18: happy to go with whatever this group decides.

[2:03:51] Voice 18: We just need to get this work done. Thank you.

[2:03:54] Voice 18: trustable or trustee welcome thank

[2:04:00] Trustee Luckham: you i'm in support of uh returning this trust programs

[2:04:03] Trustee Luckham: committee um this stemmed from a conversation at the last committee of the whole where we didn't

[2:04:08] Trustee Luckham: have quorum and there's been frustration with that and um i think this is a great way to advance this

[2:04:15] Trustee Luckham: because it's critically important as you know i've said before that we do this work thank you

[2:04:20] Trustee Luckham: for bringing this forward trustee bowman um

[2:04:25] Voice 24: i support the option and thanks for pulling this

[2:04:30] Voice 24: together however i just want to reflect on the last meeting and i think uh you know at the last

[2:04:38] Voice 24: meeting five people responded that they couldn't be there and i completely respect the fact that

[2:04:44] Voice 24: there are people who just cannot be there but nine people did not respond at all one way or the other

[2:04:50] Voice 24: and i have two issues with that is is this a vote that uh like albeit passively that the way we're

[2:04:59] Voice 24: doing this isn't working and you know so if we take a step out and do it like this bring it to

[2:05:05] Voice 24: trust council are those people you know effectively trying to make it known that they don't want the

[2:05:14] Voice 24: trust policy statement to move ahead in this way and when we come to trust council the fact that

[2:05:20] Voice 24: they haven't been involved will become an issue um and the second thing is i really would think that

[2:05:28] Voice 24: i'd appreciate it if you know that's the response we get to a meeting that an alert is raised uh

[2:05:34] Voice 24: before the meeting is convened um because we wasted a lot of time you know really for trying

[2:05:43] Voice 24: to figure out whether we would just make quorum yes or no but the response beforehand could have

[2:05:49] Voice 24: have given us an early indication so i would ask the people who think that they you know don't want

[2:05:57] Voice 24: this to go ahead right now and that they indicate that and you know let's you know talk about that

[2:06:07] Voice 24: thanks thank

[2:06:10] Voice 32: you

[2:06:13] Voice 15: um i feel the need to just name a little bit of the background on the working group

[2:06:18] Voice 15: move. So we did do working groups on the trust policy statement in the prior term

[2:06:23] Voice 15: inside Trust Programs Committee. And the challenge that we have with going back to that structure is

[2:06:30] Voice 15: what Trustee Boland just named, that potentially if we don't get good cross diversity of ideas or

[2:06:37] Voice 15: perspectives on that committee inside Trust Programs Committee, then we essentially will

[2:06:44] Voice 15: will have 12 people committing a bunch of their time and get it blown up when it comes back to

[2:06:48] Voice 15: trust. So, um, which has happened, frankly. So, um, and it is the reason why I am not on the trust

[2:06:57] Voice 15: programs committee this term, um, and chose not to be involved in that. Um, I do think that moving

[2:07:03] Voice 15: the, uh, trust policy statement forward is important, but I, I want us to make sure that

[2:07:09] Voice 15: that we are all accountable and responsible to what's in there

[2:07:12] Voice 15: and that we commit to it.

[2:07:16] Voice 15: If I'm going to name the challenge,

[2:07:18] Voice 15: because I think that's when we are trying to find a solution,

[2:07:20] Voice 15: we should have a clear problem statement.

[2:07:22] Voice 15: The problem statement is that generally, from my perspective anyway,

[2:07:27] Voice 15: my calendar is six months out.

[2:07:29] Voice 15: It's planned with meetings.

[2:07:31] Voice 15: And I'm getting meetings thrown in like a month out or two months, right?

[2:07:34] Voice 15: So I can't, like, it's hard to manage it.

[2:07:37] Voice 15: My assistant is, like, trying to figure out when to, like, click yes or click no and, like, flag it for me.

[2:07:42] Voice 15: So it's a little bit chaotic in the flow of meetings.

[2:07:46] Voice 15: I am not the only working trustee.

[2:07:48] Voice 15: So having meetings in the middle of the workday are challenging for many.

[2:07:54] Voice 15: And, you know, so maybe we can make some of them if they're in the evening but not others.

[2:07:58] Voice 15: And having a full schedule for the rest of the meetings would be incredibly helpful for people to just be able to say, yes, I can make these meetings.

[2:08:06] Voice 15: or no i can't um i have i would love to see this be a successful project but i'm loathe to put

[2:08:14] Voice 15: additional time into it without incredibly good cross-representation of ideas i want to be in a

[2:08:20] Voice 15: group of 12 people who don't have everything so that we can actually get some kind of consensus

[2:08:31] Voice 31: thank

[2:08:33] Voice 27: you and others have said uh some of the things i wanted to say so i'm going to just say

[2:08:38] Voice 27: say, I'm on Trust Programs Committee.

[2:08:41] Voice 27: I've been here for a couple of terms.

[2:08:42] Voice 27: I agree that the items number A and B or 1 and 2 didn't work very well,

[2:08:48] Voice 27: so I'm going for number 3.

[2:08:50] Voice 27: Let's try special meetings.

[2:08:53] Voice 27: If we can all be there, we can have good discussion

[2:08:56] Voice 27: from all the different perspectives.

[2:09:00] Voice 27: And we've already, through the committees of the whole,

[2:09:03] Voice 27: we've generated a two-page list of amendments and things

[2:09:07] Voice 27: That could be a starting point where we've already had some discussion, and they were just waiting to come back to the Committee of the Whole to be voted on as actual recommendations.

[2:09:19] Voice 27: So we've got to start on number three, and I would vote for number three.

[2:09:26] Voice 8: Trustee Hutcher.

[2:09:28] Voice 8: Thank you.

[2:09:29] Voice 8: There's been a lot of talk about quorum.

[2:09:31] Voice 8: What is the actual number we require with 26 people to have quorum?

[2:09:35] Voice 8: Is it 13 or 14?

[2:09:37] Trustee Patrick: 13.

[2:09:38] Voice 8: 13?

[2:09:38] Trustee Patrick: 13.

[2:09:39] Trustee Patrick: Thank you.

[2:09:45] Voice 3: speaking as a representative of salt spring island um the island with by far the largest

[2:09:50] Voice 3: population and whose rate payers bear the largest part of the tax burden towards the

[2:09:57] Voice 3: island's trust organization i'm not in favor of this i'm in favor of scrapping the policy

[2:10:03] Voice 3: statement until the province can open up the legislation of the island's trust act

[2:10:06] Voice 3: and effectively deal with the undemocratic representation aspect of the organization

[2:10:11] Voice 3: organization. You're welcome.

[2:10:18] Trustee Luckham: Thank you. It may be obvious, but I'd just like it to be clear

[2:10:22] Trustee Luckham: or my impression anyway, if we advance the first option that we should respect the existing

[2:10:31] Trustee Luckham: membership and some of those members may not be prepared to make the commitment to take on this

[2:10:37] Trustee Luckham: work at the level that is necessary. And so therefore, if this moves in that direction,

[2:10:43] Trustee Luckham: we should ask for there to be an expression of interest of existing and new members of that

[2:10:49] Trustee Luckham: committee and that based on policy that the chair of council makes those appointments to trust

[2:10:56] Trustee Luckham: policy trust programs committee with of course endorsement by council at some point in time

[2:11:01] Trustee Luckham: just to recognize that there's a process to facilitate the best possible option for that

[2:11:08] Trustee Luckham: committee to be successful christy

[2:11:12] Voice 32: evans and

[2:11:15] Voice 19: that ties into what i was about to say um before we

[2:11:19] Voice 19: move this and before this trust council makes a decision i would like to cause the decision to

[2:11:25] Voice 19: allow people to step forward um over the break and give their expressions of interest for a special

[2:11:33] Voice 19: working group that could include current members but most definitely other members around this

[2:11:39] Voice 19: table that are willing to commit to a bi-weekly meeting of approximately three to four hours a

[2:11:45] Voice 19: week during the working day. And we would need, I would estimate, a minimum of people to facilitate

[2:11:55] Voice 19: that, to have a decent, committed group of people with diverse opinions to adequately represent the

[2:12:03] Voice 19: opinions around this table. So when we come back, we have proper representation.

[2:12:08] Voice 19: presentation.

[2:12:10] Voice 32: Trustee Maberly.

[2:12:13] Voice 14: Thank you. I think Trustee Boland brings up an important point.

[2:12:20] Voice 14: I haven't attended a single committee the whole meeting. I've been very clear from the beginning

[2:12:25] Voice 14: of this process that I think the way the process is being done is disrespectful, not only to First

[2:12:31] Voice 14: Nations, but also to staff. I was in favor of giving the trust policy statement first reading

[2:12:37] Voice 14: as written so that it could go to the public and be worked on by this committee on feedback from

[2:12:45] Voice 14: the public. First Nations had already given feedback on this document. For us to be wordsmithing

[2:12:52] Voice 14: this document I think is disrespectful to that process. So I'm one of the nine. I don't plan on

[2:13:00] Voice 14: I wouldn't vote for any of these options because I believe the process that we undertook to do this

[2:13:07] Voice 14: trust policy statement is flawed and to participate in a flawed process i think is disingenuous so

[2:13:17] Voice 14: um i'd be a favor going back to being giving first reading to the original trust policy statement

[2:13:25] Voice 14: and seeing what the public has to say about it um we've got to go through that process anyways so

[2:13:33] Voice 14: So, yeah, I won't be voting for the motion.

[2:13:38] Voice 14: Thanks.

[2:13:39] Voice 14: Trustee Getty.

[2:13:42] Voice 10: Yeah, along the same lines,

[2:13:44] Voice 10: I'm not clear what the problems are with the Committee of the Whole meetings,

[2:13:49] Voice 10: and I'm not sure if that's been canvassed or discussed.

[2:13:53] Voice 10: If Trustee Maberly is describing his reasons

[2:14:00] Voice 10: and reasoning in terms of not supporting that system,

[2:14:04] Voice 10: if we're i'm looking forward to the community of the whole meeting for the

[2:14:10] Voice 10: governance review but if the process isn't working whether it's for the policy statement

[2:14:16] Voice 10: or just generally i think that we need to sort that out in terms of it being the discussions

[2:14:23] Voice 10: have been good in those meetings and it's it is quite a bit more casual and and

[2:14:29] Voice 10: And more sort of a cafe style in terms of the kinds of things that we've been able to talk about.

[2:14:35] Voice 10: But I'm worried about it coming back, having a full discussion, whether it's committee of the whole or whether it's a working group,

[2:14:43] Voice 10: coming back and having to repeat the whole discussion and work through the same sorts of issues with the council as a whole.

[2:14:50] Voice 10: So the duplication.

[2:14:51] Voice 10: I'm not clear what the difference is in staffing, if the committee of the whole requires more staff as opposed to a working group.

[2:15:00] Voice 10: I haven't heard from staff in terms of what the resources are in terms of having, whether it's the committee of the whole or a working group in terms of having all these extra bi-weekly meetings and whether that's reasonable.

[2:15:15] Voice 10: and I'm also concerned about trustee Evans statement about the existing work

[2:15:23] Voice 10: plan for that committee that we've got so if this came to governance committee

[2:15:29] Voice 10: at this point it would be putting aside all the other work that we had to do so

[2:15:33] Voice 10: if that's a problem for trust programs I think we have to consider that so if

[2:15:39] Voice 10: this is going to be a delegation so that we take the recommendations of the

[2:15:44] Voice 10: the working group or if it's going to be simply a preview and working through some of the issues

[2:15:50] Voice 10: so that they can be identified but none of that has been clarified in terms of the purpose and the

[2:15:57] Voice 10: the problems inherent in the committee of the whole

[2:16:01] Trustee Patrick: trustees i am conscious that we did

[2:16:04] Trustee Patrick: blow right past our break that we were going to to have here this is an important conversation

[2:16:09] Trustee Patrick: conversation. We can keep having, there's about five more people on the list, including staff to

[2:16:14] Trustee Patrick: talk about this. Or do you want to take a break now? I think we need a break. I'm looking around

[2:16:22] Trustee Patrick: the room. I think it's time for a break. So we had scheduled a 15-minute break. I think we should

[2:16:28] Trustee Patrick: take a 15-minute break. I do suggest you have some conversations. If you really think you want to put

[2:16:33] Trustee Patrick: your hand forward to volunteer for such a working group, please chase down Trustee Evans over here

[2:16:38] Trustee Patrick: and we'll carry on the conversation after our break.

[2:16:42] Trustee Patrick: So we'll return in 15 minutes.

[2:34:42] Voice 1: interest because I think there was a lot of

[2:34:43] Trustee Patrick: conversations

[2:34:44] Trustee Patrick: and I think those conversations should continue and I think that will allow us to solidify

[2:34:49] Trustee Patrick: under a recommendation.

[2:34:52] Trustee Patrick: I see Mabley. I saw your hand up. Thank you.

[2:34:57] Voice 14: I have had some discussions away from the floor and I think

[2:35:01] Voice 14: I have an option. So under number three

[2:35:06] Voice 14: it would be possible for the committee to bring

[2:35:11] Voice 14: the edited version that is current

[2:35:15] Voice 14: now, whatever the edits are, to

[2:35:20] Voice 14: provide us an edited version

[2:35:23] Voice 14: before the June Trust Council meeting so that we could vote on that

[2:35:28] Voice 14: for first reading in June. I think at some

[2:35:34] Voice 14: point we have to do something

[2:35:38] Voice 14: and I think that's a reasonable option and

[2:35:42] Voice 14: And I would be prepared to vote for version three if that was the option.

[2:35:48] Voice 14: So I don't know how to make, I mean, I don't have a computer and I can't send a motion.

[2:35:55] Voice 14: So I think there needs to be some discussion around that.

[2:36:02] Trustee Patrick: Would it be all right to table it, though, to tomorrow and have this tomorrow?

[2:36:06] Trustee Patrick: But I don't see how, Ronnie, did you have anything to add?

[2:36:09] Trustee Patrick: No, that's too clear.

[2:36:12] Trustee Patrick: How about we go to Director Frater?

[2:36:18] Voice 20: well my comments were about the trust programs committee appointment process so i was waiting

[2:36:22] Voice 20: in the queue around that i'm happy if someone wishes me to comment around my thoughts around

[2:36:26] Voice 20: the next steps i'm happy to but my i was in the queue around the appointment process for

[2:36:30] Voice 20: trust programs committee all right trustees

[2:36:35] Voice 19: trustee evans i was going to say i did go around

[2:36:39] Voice 19: the room and solicit um commitments from people who are willing to commit four hours every two

[2:36:45] Voice 19: weeks preferably on a Thursday morning and currently I have 13 committed people to do this

[2:36:50] Voice 19: and I have texts out to four others so I think if we have 13 committed people trust programs

[2:36:59] Voice 19: would be able to take this on. I see trustee Platt. Yeah

[2:37:07] Voice 40: hi I had my hand up before our break

[2:37:11] Voice 40: and wanted to just sort of comment on the question that Trustee Boland put up,

[2:37:20] Voice 40: you know, like why is it that people aren't showing up for the COW meetings?

[2:37:26] Voice 40: And, I mean, I've tried to show up to most of them,

[2:37:30] Voice 40: and so it's not that I haven't been there,

[2:37:32] Voice 40: but I feel like it's not functioning well.

[2:37:35] Voice 40: you know the whole idea behind the cow was to make make it easier to deal with stuff and have

[2:37:43] Voice 40: more opportunity to have like freer discussions and stuff and i feel like to a very small degree

[2:37:49] Voice 40: that has happened but it's too too small of a degree and uh i i feel like we're wasting time

[2:37:57] Voice 40: by having emotion to make a recommendation to ourselves and we're taking so much time to come

[2:38:05] Voice 40: up with motions for everything and i mean and in the end that motion is going to be a motion to

[2:38:10] Voice 40: recommend something to the trust council which is the same people right we're the same people

[2:38:15] Voice 40: and it's like procedurally i'm so frustrated with this whole experience of being on the trust

[2:38:24] Voice 40: i i feel like i have no place to enter the conversations and really you know give my

[2:38:31] Voice 40: my input because the structure just I you know I can make a motion or I can amend a motion

[2:38:39] Voice 40: but I can't just speak and say can we just like and I can't speak in a environment where others

[2:38:46] Voice 40: are also just speaking like where we just have a conversation and one of the things I observed at

[2:38:51] Voice 40: the two cow meetings where there was no quorum and we continued in one of them we continued for two

[2:38:56] Voice 40: two hours. And I have never been to a better conversation, a better meeting of the trust

[2:39:02] Voice 40: than the meeting where we didn't have quorum, which wasn't a meeting. And it made me question,

[2:39:08] Voice 40: why is it that we actually can have really good conversations? And I felt like we got places.

[2:39:16] Voice 40: I felt goodwill amongst us. I felt understanding for others. And I felt like others were listening

[2:39:23] Voice 40: to each other and what so why is that so what's the component that made that possible and the

[2:39:30] Voice 40: component is our rigid structure we weren't following it because we weren't in a meeting

[2:39:37] Voice 40: so can we somehow or another address this and look at our procedures and do away with the things that

[2:39:45] Voice 40: that are preventing us from actually getting anywhere.

[2:39:49] Voice 40: So for me, it's so frustrating to go to these meetings

[2:39:53] Voice 40: and sit through them and feeling like,

[2:39:57] Voice 40: I don't even know what kind of planet we're on here.

[2:40:00] Voice 40: Like we're talking about,

[2:40:01] Voice 40: we're spending a whole lot of time talking about

[2:40:03] Voice 40: what we should be doing,

[2:40:05] Voice 40: but I hardly ever hear any talk about what we are doing

[2:40:08] Voice 40: and what, like we're not doing anything.

[2:40:11] Voice 40: We're planning and planning and planning.

[2:40:13] Voice 40: What's the priority?

[2:40:14] Voice 40: What should be first?

[2:40:15] Voice 40: what should not be done. You know, I guess I'm coming from a world where you get things done,

[2:40:24] Voice 40: and you talk about what you're actually going to do, and you talk about it in an order of

[2:40:30] Voice 40: identifying what the problem is, looking for potential solutions, brainstorming what the

[2:40:38] Voice 40: variety of solutions could be, and then reaching some kind of way forward. But that in our

[2:40:46] Voice 40: structure is impossible and the other thing i want to point out is that the today with our new chair

[2:40:55] Voice 40: we did not follow robert's rules of order very well which i'm very happy about because i think

[2:41:03] Voice 40: robert's rules of order is one of the biggest barriers for good conversations for good decision

[2:41:08] Voice 40: making in the trust and we amended the wording after a motion was made but not

[2:41:16] Voice 40: seconded and that's not technically allowed which I really think we should

[2:41:21] Voice 40: allow we should be relaxed Robert's Rules of Order like this that was just a

[2:41:28] Voice 40: very small example of how I hope that I can make my point clear is that we

[2:41:33] Voice 40: We function better when we relax the rules around our structured talks.

[2:41:40] Voice 40: And I think the benefit from today of relaxing that was rather minor, but it was significant.

[2:41:51] Voice 40: We were able to come up with solutions before we had a motion seconded and then move forward.

[2:41:57] Voice 40: I think that if we address this issue of our structure and the rigidity of it, I think

[2:42:05] Voice 40: that the benefits could be way, way bigger than what we saw today.

[2:42:10] Voice 40: So my proposal is that we talk about our structure

[2:42:14] Voice 40: so that we can actually become functional.

[2:42:17] Voice 40: Because from my point of view, I feel like I'm part of a dysfunctional group.

[2:42:24] Voice 40: Thank you.

[2:42:27] Voice 36: Bernardo.

[2:42:31] Voice 30: Thank you.

[2:42:33] Voice 30: I favor the first option because it's actually a practical solution

[2:42:38] Voice 30: to what is, in effect, a logistical challenge.

[2:42:43] Voice 30: I'm sympathetic to what Trustee Falk is talking about

[2:42:46] Voice 30: with respect to Robert's rules of order,

[2:42:48] Voice 30: because they're really a tool for managing decision-making,

[2:42:52] Voice 30: whereas what we're doing when often what we're doing

[2:42:55] Voice 30: is developing things,

[2:42:59] Voice 30: and the trust policy statement is the strongest example of that.

[2:43:02] Voice 30: It's, in effect, a constitutional document,

[2:43:05] Voice 30: and we're in the process of trying to draft that.

[2:43:08] Voice 30: and this business of motions and counter motions and this and that and the other thing

[2:43:12] Voice 30: but that makes it very hard and i think it's hard um because um it's so big the sheer size of the

[2:43:23] Voice 30: thing is a challenge there's a lot of moving parts in there and you know to the committee

[2:43:30] Voice 30: the whole meetings i've managed to attend they've been productive but many of the decisions or the

[2:43:38] Voice 30: the recommendations that have emerged have emerged after discussion where the conclusion is okay but

[2:43:44] Voice 30: this is a contingent interim decision or recommendation we're going to be coming back to

[2:43:51] Voice 30: it later that is the committee of the whole and of course trust council and it's in its full trust

[2:43:55] Voice 30: council capacities can get it come back to it then and so uh that's because of the size of it

[2:44:02] Voice 30: it's got to do with the complexity but when we do that at the meetings i have been able to attend

[2:44:07] Voice 30: hand, have always had the sense that this recommendation or that recommendation isn't

[2:44:12] Voice 30: necessarily going to survive when Trust Council is finally actually confronted with having to

[2:44:21] Voice 30: make an actual decision. I appreciate the strong desire to conclude the work, but I think one of

[2:44:30] Voice 30: the reasons the Trust Policy Statement has been so difficult to conclude is precisely because

[2:44:35] Voice 30: because people are seized with the importance of it.

[2:44:38] Voice 30: So I do favor the first option,

[2:44:41] Voice 30: but what I'm trying to do here is sound a note of caution.

[2:44:45] Voice 30: I think we need to be fairly sanguine

[2:44:51] Voice 30: about the prospects of success

[2:44:54] Voice 30: of whatever the result is

[2:44:56] Voice 30: and whatever process we adopt.

[2:45:02] Voice 30: Whatever we finally bring forward

[2:45:05] Voice 30: and bring forward to the public.

[2:45:07] Voice 30: If it comes across as a technocratic document, I believe we're going to have difficulties.

[2:45:13] Voice 30: Ideally, we'd have a document where the language would sing and people would see what we're trying to do.

[2:45:19] Voice 30: It'd have that kind of moving quality to it.

[2:45:22] Voice 30: It'd be a real statement of purpose.

[2:45:25] Voice 30: Maybe we'll get there.

[2:45:28] Voice 30: But I do think the first option is probably the most practical thing we can do, given the circumstances we have right now.

[2:45:35] Voice 30: But all of the problems that people around this table have identified today, they're real, and we're going to have to find some way of resolving them in due course.

[2:45:45] Voice 30: But in the interim, I think that first option is probably the way to go.

[2:45:48] Voice 30: Thank you.

[2:45:51] Voice 18: Trustee Pearson.

[2:45:54] Voice 18: Thank you.

[2:45:56] Voice 18: In terms of realism, I've been looking at what I think might be an approach.

[2:46:05] Voice 18: I also want to say that I think it's probably appropriate to table the rest of this discussion tomorrow because I do have a recommendation that I want to explore a little bit more, and I think it might be better coming to us tomorrow after a little bit more work.

[2:46:21] Voice 18: But just to quickly outline it, I think that if we put the rest of the work into a Trust Programs Committee working group, as discussed, to go through the rest of the document that we have not finished and schedule a special meeting for May prior to June Trust Council,

[2:46:45] Voice 18: So that we can go through all the recommendations as Trust Council and do that work before the June Trust Council, then I think we could be ready at June Trust Council to consider first reading.

[2:47:00] Voice 18: If we don't have a Trust Council meeting on the specific topic of the recommendations that have been developed before June Trust Council, I'm concerned that either we'll spend too much of June Trust Council's time working on that or that the work will be further deferred.

[2:47:22] Voice 18: so I'm in support of tabling until tomorrow

[2:47:26] Voice 18: but I just wanted to share that that's something that I'm

[2:47:29] Voice 18: thinking about working on supporting to bring back

[2:47:34] Voice 18: to us tomorrow.

[2:47:36] Trustee Patrick: So you know trustees I am conscious of the time and I know there's

[2:47:39] Trustee Patrick: lots of options developing here we can keep using this time

[2:47:43] Trustee Patrick: but we do want to make sure we do not take any time from our this afternoon

[2:47:47] Trustee Patrick: session here so I'm going to be watching that like a hawk

[2:47:51] Trustee Patrick: so if you want to carry on this conversation or i would entertain a a motion to table

[2:47:58] Trustee Patrick: nope no i said oh no we can table the discussion we don't need a okay

[2:48:04] Voice 32: who's next or okay well

[2:48:07] Voice 32: i got my

[2:48:11] Voice 4: questions answered during the break so i don't need the time thank you

[2:48:14] Voice 32: trustee campbell

[2:48:17] Voice 32: He took his hand down.

[2:48:31] Voice 32: Trustee Evans.

[2:48:35] Voice 19: Based on the conversation that I had during the break and based on the amount of support that was received to join this group, I feel that option one is the way to go.

[2:48:45] Voice 19: And at this point, I would like to make the motion.

[2:48:48] Voice 19: I understand from Trustee Peterson that there would be a second motion coming.

[2:48:52] Voice 19: This would also allow people with expressions of interest to get that process rolling as well.

[2:49:00] Voice 19: So I will hold off on doing that because I see hands waving.

[2:49:03] Voice 19: I was going to say, one

[2:49:05] Trustee Patrick: option is we do a straw poll so we're not getting down into a motion just to have.

[2:49:10] Trustee Patrick: So I guess first I'd like to say do a straw poll.

[2:49:12] Trustee Patrick: Would people like to just table this conversation, have more time to ruminate and bring this tomorrow?

[2:49:17] Trustee Patrick: Any? Just raise your hand.

[2:49:18] Trustee Patrick: This isn't voting.

[2:49:19] Trustee Patrick: Would you like to table it till tomorrow?

[2:49:21] Trustee Patrick: tomorrow yeah I've been paid for tailing there's some online yeah all right okay lower your hands

[2:49:37] Trustee Patrick: how many would not be want to table it today this is just a straw poll this is a straw poll this is

[2:49:47] Trustee Patrick: not a vote I'm just trying to take a temperature we're about 50 50. so uh we'll keep on going here

[2:49:59] Voice 39: we

[2:50:00] Voice 22: could do it come on director

[2:50:01] Voice 20: frieder um thank you so just wanted to speak to how it works to

[2:50:06] Voice 20: have people um added to trust programs committee according to policy it's a by appointment of the

[2:50:11] Voice 20: chair so the way in which it would work is that um you know council could certainly have a motion

[2:50:15] Voice 20: indicating that it's its preferences for trust program an expanded trust programs committee

[2:50:20] Voice 20: um work on this but then it actually is um the chair's responsibility to appoint people

[2:50:25] Voice 20: So what we could do if this is if this is the way you'd like to proceed is prepare a list of an expression of interest of trustees who are interested.

[2:50:32] Voice 20: The committee can be up to 13 people. We already have 13 people, including the ex officio.

[2:50:39] Voice 34: Yeah.

[2:50:39] Voice 20: Yeah. So we would we can have 12 voting members in addition to the existing membership we have.

[2:50:45] Voice 20: So then it would be the chair's responsibility to adjudicate who makes the final list.

[2:50:49] Voice 20: I would recommend that in any motion you not specify that it needs to be a working group under Trust Programs Committee.

[2:50:54] Voice 20: i would simply recommend the trust council ask the committee to do the work and then the committee

[2:50:57] Voice 20: can assess how to do that i will advise now that i will be advising the committee that working groups

[2:51:03] Voice 20: did not lead to success last time having too few people work on it as

[2:51:07] Voice 20: trustee morrison noted led to a lack of diversity of views in the deliberations

[2:51:12] Voice 20: which then did not lead to success so i will be advising against that um so i would be happy to

[2:51:18] Voice 20: help with the motion or director marler certainly could if you'd like to send it that way and um

[2:51:24] Voice 20: yeah i think that's it thank you keep

[2:51:28] Voice 32: going sure trustee morrison i

[2:51:34] Voice 15: have a motion

[2:51:38] Voice 15: i need it on the thing because you have my paper

[2:51:44] Voice 15: um okay i move that trust council tables item 7.2.1 and 7.2.2 to thursday morning march 13th

[2:51:53] Trustee Patrick: all right we have a motion to table second by trustee bernardo may

[2:51:57] Voice 15: i speak to the motion this

[2:51:58] Trustee Patrick: This is a discussable, discussable?

[2:52:01] Trustee Patrick: Debatable.

[2:52:01] Voice 15: I actually think we're very close to getting a good solution, but I think we just need

[2:52:05] Voice 15: to hear, I need, I need to understand a couple of things before I can make a decision on

[2:52:11] Voice 15: a couple

[2:52:11] Voice 1: of different options.

[2:52:12] Voice 15: And I think just the night to kind of think with each other would help us get a solid,

[2:52:16] Voice 15: clear thing on the table and move along.

[2:52:19] Voice 15: So I know it's an extra day, but I just think it'll make it faster if we do it.

[2:52:24] Trustee Patrick: further discussion on the motion to table till tomorrow morning uh

[2:52:29] Voice 20: director frader um direct

[2:52:34] Voice 20: it is by appointment of the chair but ratified by trust council typically that is done by rwm

[2:52:39] Voice 20: should you wish that to be done tomorrow um to have the ratification of the chair's appointments

[2:52:44] Voice 20: you might wish to undertake an expression of interest process tonight um such that you're

[2:52:48] Voice 20: ready for tomorrow with the knowledge of who who on council would be interested in putting their

[2:52:52] Voice 20: hand up but it could always be done by rwm at a later time if

[2:52:59] Voice 33: i made sure i think 7.2.1 was the

[2:53:03] Voice 33: continuous learning plan which has already been approved so 7.2.2 is the strategic plan

[2:53:08] Voice 33: so the motion should just be 7.2.2 thank you

[2:53:16] Trustee Patrick: all right any further discussion on trustee evans yeah

[2:53:21] Voice 19: i'm i'm not in favor of tabling this due to

[2:53:24] Voice 19: the due to the scheduling issue i don't want this to not reach a decision to run out of time for

[2:53:31] Voice 19: expressions of interest and for people to um to to to come onto the onto the program and in order

[2:53:40] Voice 19: for us to start scheduling and figuring all of that out the logistics of it if we wait until

[2:53:46] Voice 19: tomorrow morning we've run out of time and we're gonna have to wait until june which is too late

[2:53:50] Voice 19: so I would like to defeat the motion to table and I would like to instead go

[2:53:58] Voice 19: back to the motion that are the first part with that with a few edits

[2:54:03] Voice 32: trustee

[2:54:06] Voice 19: Harris raised

[2:54:09] Voice 3: my hand again because I wasn't anticipating another motion but

[2:54:14] Voice 3: I'm not in favor of this motion we just had a straw poll and I'm happy to keep

[2:54:19] Voice 3: keep talking about this today thank you thank

[2:54:21] Trustee Patrick: you trustee boland i'm

[2:54:27] Voice 24: happy to talk about it today

[2:54:28] Voice 24: um i had a question indeed before this motion was put on the table this subsequent one which is so

[2:54:35] Voice 24: right now trustee boland yeah just the table okay so you i'm not in favor i would like to you

[2:54:46] Voice 24: sorry i had a question for clarification i would like to discuss it tomorrow i think we need more

[2:54:55] Voice 24: we need time to let it sink into our heads and um adjust and i think some good points will be

[2:55:05] Voice 24: raised tomorrow if we do that okay

[2:55:07] Trustee Patrick: so that's what this motion is to table to tomorrow morning if

[2:55:11] Trustee Patrick: there's no further debate oh

[2:55:13] Voice 32: maybe oh

[2:55:14] Trustee Middleton: sorry trustee maybe or

[2:55:17] Trustee Middleton: trustee middleton um it's

[2:55:19] Trustee Middleton: sort of a procedural question like if i'm not mistaken we're debating um actions and uh

[2:55:29] Trustee Middleton: techniques in the strategic community plan when we talk about the policy statement um so

[2:55:37] Trustee Middleton: So I'm a little confused why we've not gone to approve the strategic plan, and we seem to have jumped to talking about the subset of activity inside the strategic plan.

[2:55:48] Trustee Middleton: I would suggest that we make the motions as suggested in the CO's report, approve the strategic plan, because I think we all agree to that.

[2:55:55] Trustee Middleton: And what we are now talking about are some activities within the strategic plan in terms of how to advance the trust policy statement.

[2:56:02] Trustee Middleton: But I think we need to approve the strategic plan, and I've been scratching my head on that for a while now.

[2:56:10] Trustee Patrick: My understanding why we went down this path is if Trust Policy Programs Committee is assigned to do this work, then there's other strategic items that may need to be removed to allow them to do this work.

[2:56:22] Trustee Patrick: That is the reality of the conversation.

[2:56:25] Trustee Patrick: So that's why we're having this embedded into the strategic plan.

[2:56:28] Trustee Patrick: we pick a method and how we're going to complete that it could affect the work of another committee

[2:56:34] Trustee Patrick: that is related to strategic items so right now this is about deferring this item or tabling this

[2:56:41] Trustee Patrick: item until tomorrow morning so this is the motion before us is just to table this entire item 722

[2:56:47] Trustee Patrick: to tomorrow morning so if there's no further discussion i'm going to call the vote oh there's

[2:56:53] Trustee Patrick: more discussion? Who's next?

[2:56:59] Voice 12: Sorry, I've had my hand a number of times, but I'm not forceful

[2:57:03] Voice 12: enough to get my interest. The straw poll showed that half of us were pretty comfortable moving

[2:57:09] Voice 12: forward. We've got a half an hour before lunch. Could we perhaps keep discussing that there's a

[2:57:14] Voice 12: few people here that need more information? It's possible that we could get really close enough

[2:57:19] Voice 12: to go with option one, which would be my choice. And I really appreciate the work of

[2:57:24] Voice 12: uh trustee peterson to to add that idea of another meeting and we're really just talking about a

[2:57:31] Voice 12: you know a process to work on this thing that we've been doing and uh and i appreciate uh trustee

[2:57:38] Voice 12: falk's suggestion that uh you know we take our time before we jump into these motions we we take

[2:57:44] Voice 12: our time to really talk and i like that that that makes sense and at a certain point when we stop

[2:57:50] Voice 12: talking if we ever do that then we can put a motion on the floor and it'll go quick anyway

[2:57:53] Voice 12: Anyway, that's my suggestion.

[2:57:54] Voice 12: I

[2:57:55] Trustee Patrick: agree, but we have a motion on the floor

[2:57:56] Trustee Patrick: that we're going to have to dispense.

[2:57:58] Trustee Patrick: If there's no further, is there?

[2:58:01] Trustee Patrick: Okay, go ahead.

[2:58:02] Voice 19: I'm sorry about this.

[2:58:04] Voice 19: Part of the conversation for deferring, like I said,

[2:58:06] Voice 19: if this is deferred until tomorrow morning,

[2:58:09] Voice 19: chances are this will not happen.

[2:58:14] Voice 19: We don't have the time for the expressions of interest,

[2:58:17] Voice 19: which would have to come today.

[2:58:20] Voice 19: We would have to do the RWM tomorrow.

[2:58:23] Voice 19: So if we don't deal with this today,

[2:58:26] Voice 19: if this is deferred to tomorrow morning we run the risk of this not happening in this trust council

[2:58:33] Voice 19: that was expressed by staff second point with regards to the topic i would suggest that you

[2:58:41] Voice 19: allow trust programs to evaluate how this will impact their work before decisions are made on

[2:58:48] Voice 19: the strategic plan thank you okay

[2:58:51] Trustee Patrick: let's uh are there any further debate let's vote on this motion

[2:58:54] Trustee Patrick: and that's here this is to table this item until tomorrow morning all those in favor i think it's

[2:59:06] Trustee Patrick: going to be pretty clear all those opposed unless we had a lot of obsession that that fails i think

[2:59:14] Trustee Patrick: i don't think we have to count if that's all right with everybody

[2:59:16] Trustee Patrick: so we're back to having the conversation is there still an ongoing list um no i think

[2:59:26] Voice 32: so

[2:59:27] Voice 18: trustee peterson

[2:59:28] Trustee Patrick: trustee peterson okay um thank

[2:59:32] Voice 18: you i have a motion sent into motions

[2:59:35] Voice 18: um and i can't oops what have i done to myself here

[2:59:45] Voice 24: so point of order what

[2:59:48] Trustee Patrick: is your point um

[2:59:50] Voice 24: we were discussing i think the original proposal

[2:59:54] Voice 24: and i had a question about you know some of the

[3:00:00] Voice 24: discussion and we're now moving to another motion which will shut down discussion about the original

[3:00:06] Voice 24: so am i losing track of what's going on here but i have a particular question that i would like

[3:00:12] Voice 24: to ask and uh that recent motion um you know dislodged it so i'm concerned is is trustee

[3:00:23] Voice 24: peterson proposing another motion yeah

[3:00:28] Trustee Patrick: no i think this is i think we're still in discussion and i i

[3:00:31] Trustee Patrick: agree we're still in discussion in the previous one i think what trustee peterson is doing is

[3:00:35] Trustee Patrick: trying to put words on what his recommendation was that he stated earlier so i think this is

[3:00:41] Trustee Patrick: just another option or a twist on the options that were above us is how i would have this

[3:00:45] Trustee Patrick: conversation so i'm we're not going to second this motion we're still in the discussion phase

[3:00:49] Trustee Patrick: this is a uh just an alternative of what's up there if that's okay so

[3:00:56] Trustee Patrick: So I'm sorry, we're managing a list here.

[3:00:59] Trustee Patrick: I guess we're back to the middle.

[3:01:02] Voice 18: I thought I was called upon.

[3:01:05] Voice 18: So, yes.

[3:01:11] Voice 18: So, yeah, what we have up on the screen there is my recommendation.

[3:01:16] Voice 18: I appreciate the notion of holding off on seconding it so that we can have a little discussion.

[3:01:21] Voice 18: But this is the approach I want to put forward.

[3:01:25] Voice 18: it would be if it advances then I then I think it's appropriate to have a

[3:01:32] Voice 18: supplementary motion to deal with the appointments etc so I'll leave it there

[3:01:37] Voice 18: for now yeah

[3:01:38] Trustee Patrick: we'll remain in discussion we're just in discussion about the

[3:01:40] Trustee Patrick: previous motion this is an option on that but we can put that put them side

[3:01:44] Trustee Patrick: by side if we could that would be helpful sorry I'm looking to David to

[3:01:55] Voice 14: So put forward the motion, Tim, because I'll second that.

[3:02:03] Voice 14: It's close enough to what we want to be able to advance the project.

[3:02:15] Voice 14: If it's okay, I'll make the motion, but I don't want to do that on top of Tim.

[3:02:21] Voice 14: It's his motion, but I'll second it.

[3:02:24] Voice 14: we need to just get to a point where we're going okay this is how we're going to move forward

[3:02:29] Voice 14: i like tim's suggestion if if we're going to um advance it and we're going to have a select

[3:02:35] Voice 14: committee to to look at the document and do it okay we can we can make motion to how we do that

[3:02:41] Voice 14: but i think this is at least a path forward so i'm going to second that well

[3:02:46] Trustee Patrick: let's let's we'll

[3:02:47] Trustee Patrick: carry on the conversation i'm that that's good we'll see if there's others in that direction and

[3:02:51] Trustee Patrick: and we'll make one, because I am very cognizant of time. We need to get on with the other

[3:02:55] Trustee Patrick: items so that we stay on time. Trustee Luckin.

[3:03:03] Trustee Luckham: How did I get to the top of the list?

[3:03:08] Trustee Luckham: You know, I am

[3:03:10] Trustee Luckham: agreeing with the earlier statements from

[3:03:15] Trustee Luckham: Ben Maberly, and that we need to advance this,

[3:03:19] Trustee Luckham: and that an ideal situation that we'd go to

[3:03:23] Trustee Luckham: first meeting in june and so actually i'm not really fussed about how we get to that point in

[3:03:30] Trustee Luckham: time that's the goal and if there's a commitment around the table for everybody to attend a meeting

[3:03:40] Trustee Luckham: in may to facilitate that then let's do it i think that and if however many it is if there's

[3:03:50] Trustee Luckham: 10 people that can't come, recognize that you're enabling those that have attended to make those

[3:03:58] Trustee Luckham: decisions. And then we need to stand behind them so that when we get to the question about first

[3:04:04] Trustee Luckham: meeting in June, we do it. So I will support whatever method gets us to there. Trustee Harris.

[3:04:14] Trustee Luckham: Thank

[3:04:17] Voice 3: you. I'm building off what I said earlier. The idea to me that directive policies are being imposed on islands, given the undemocratic representation aspects of the structure of the trust,

[3:04:34] Voice 3: which has been recognized in the request of the province regarding restructuring and not to mention reconciliation.

[3:04:44] Voice 3: But, you know, the idea of imposing directive policies, given what I just said to me, is just seems more than wrong.

[3:04:52] Voice 3: And the community will does recognize what's happening.

[3:04:57] Voice 3: so I think that I think that honestly we're yeah trust

[3:05:05] Trustee Patrick: trustee Harris we're

[3:05:08] Trustee Patrick: discussing methodology you're discussing the more the concept so we're ruling you

[3:05:15] Trustee Patrick: out

[3:05:16] Voice 3: of order the concept I'm sorry but the concept is as part is in response to

[3:05:22] Voice 3: the methodology point

[3:05:23] Trustee Patrick: of order the chair rolling trustee harris we're not debating that so we're

[3:05:28] Trustee Patrick: thank you we're carrying on we're discussing how to do this okay who's next trustee evans

[3:05:39] Voice 24: please make the motion sorry i've been on the queue and dropped out of the queue

[3:05:45] Voice 24: multiple times i have two specific things with the emotions that are there trustee boland

[3:05:53] Voice 24: Thank you. Apologies for interrupting, but I did feel I was being lost in the noise.

[3:06:00] Voice 24: OK, the second motion, and that an electronic special meeting of Trust Council perhaps should be there.

[3:06:09] Voice 24: I assume that's the intention. Otherwise, it may imply that it's a special meeting of the Trust Programs Committee.

[3:06:16] Voice 24: And the second thing I want to ask is if there are people on Trust Programmes Committee right now who do not want to participate, could they resign and be reinstated after first reading?

[3:06:31] Voice 24: Could we configure the Trust Programmes Committee specifically for this task until after hopefully first reading and then reconfigure Trust Programmes Committee back to normal?

[3:06:45] Voice 24: well thank you this

[3:06:48] Trustee Patrick: time we'll just deal with expression of interest that this motion were to

[3:06:51] Trustee Patrick: to proceed and uh uh we'll deal with the membership issues so um is there if there's good

[3:06:59] Trustee Patrick: i'm seeing direction around this new motion that's been on the floor so i'm going to call

[3:07:05] Trustee Patrick: on trustee oh do you want to just

[3:07:10] Voice 32: just so trustee

[3:07:12] Voice 15: morrison so i still don't understand which is why

[3:07:18] Voice 15: I need more time to understand this, so I don't understand, and maybe

[3:07:22] Voice 15: if Trustee Maberly could clarify, how does the first part of this

[3:07:26] Voice 15: motion solve the problems

[3:07:30] Voice 15: around representation or respect to the First Nations

[3:07:34] Voice 15: input? Because if there is

[3:07:38] Voice 15: changes that the Trust Programs Committee is making to the version that

[3:07:42] Voice 15: went out to First Nations, then I'm not understanding the

[3:07:46] Voice 15: concern that you had originally which is i'm concerned about that and so i'd like to clarify

[3:07:51] Voice 15: that and then i'd also like to clarify um as um director freighter has mentioned myself as

[3:07:57] Voice 15: experienced and many others have experienced like what are we doing to ensure that the

[3:08:04] Voice 15: trust programs committee folks who are working on this are representative of a vast diversity

[3:08:10] Voice 15: of opinions and that we as a trust council are supporting them in the work they're bringing

[3:08:14] Voice 15: forward I was hoping that the straw poll that we were having was not so much

[3:08:20] Voice 15: about what to do with this but was about whether we actually were seeing an

[3:08:27] Voice 15: advancement of the trust policy statement in June like if people are

[3:08:31] Voice 15: behind that like generally speaking so that's what I was concerned about

[3:08:41] Trustee Patrick: trustee Mayberry yeah

[3:08:43] Voice 14: I mean I can I can address those points I would like the

[3:08:47] Voice 14: the motion to be on the table first so we can discuss the motion but the reality is um regardless

[3:08:56] Voice 14: of what i consider to be the disrespectful process the first nations and in the way we've done it up

[3:09:02] Voice 14: to this point the reality is now at this point we are going back to first nations with this document

[3:09:08] Voice 14: we are going to the public with this first document so let's initiate that process right

[3:09:14] Voice 14: The longer we go and continue to do work the way we're doing it, the worse it gets.

[3:09:22] Voice 14: So let's stop the process at this point.

[3:09:25] Voice 14: That's why I'm sort of agreeing with Trustee Peterson.

[3:09:30] Voice 14: Let's get to a point where we can then take this document back to First Nations as quickly as possible,

[3:09:36] Voice 14: where we get to take it to the public as quickly as possible,

[3:09:39] Voice 14: so we can get the feedback we need to perhaps complete this part of the strategic plan in our

[3:09:47] Voice 14: term so that's my desire so if tim wants to make a motion i'll second it so

[3:09:54] Trustee Patrick: are we ready i'm going

[3:09:56] Trustee Patrick: to turn to the floor to trust to vice chair peterson uh

[3:10:01] Voice 18: thank you i move that trust council

[3:10:03] Voice 18: assign the remainder of the policy statement work to trust programs committee and that an

[3:10:08] Voice 18: electronic special meeting of trust council be scheduled for may to enable council to review

[3:10:12] Voice 18: the recommendations in preparation for potential first reading at june at trust council is there

[3:10:17] Trustee Patrick: a second trustee maberly can

[3:10:21] Voice 18: i just speak briefly

[3:10:23] Trustee Patrick: um please

[3:10:24] Voice 22: it's

[3:10:27] Trustee Patrick: already been seconded

[3:10:30] Voice 18: we'll we'll deal with it if you let me speak i was going to say that i have a supplementary

[3:10:35] Voice 18: motion prepared, sent in around the solicitation of

[3:10:39] Voice 18: expressions of interest. Can you speak to this motion? I don't

[3:10:43] Voice 18: think I need to add anything else to this motion. I just wanted to identify that I've got a

[3:10:47] Voice 18: supplementary motion ready.

[3:10:48] Trustee Patrick: Is there any discussion on this motion?

[3:10:53] Trustee Patrick: Wow. All right. I'm calling the vote before anyone raises

[3:10:56] Trustee Patrick: their hand. All those in favor?

[3:11:06] Voice 39: 20. All right.

[3:11:08] Voice 39: Any opposed?

[3:11:15] Trustee Patrick: 1. So that was

[3:11:17] Trustee Patrick: 20 to 1, that carries.

[3:11:19] Trustee Patrick: Thank you. Trustee Peterson.

[3:11:22] Voice 18: I'm just going to go right into the motion.

[3:11:25] Voice 18: I move

[3:11:26] Voice 18: that Trust Council solicit

[3:11:28] Voice 18: expressions of interest from trustees

[3:11:30] Voice 18: to join Trust Programs Committee

[3:11:31] Voice 18: to complete the policy statement work

[3:11:33] Voice 18: and request the Chair to make appointments for ratification

[3:11:36] Voice 18: by Trust Council as soon as possible.

[3:11:38] Trustee Patrick: They don't.

[3:11:40] Trustee Patrick: Wait a second, there's just a

[3:11:42] Trustee Patrick: wording correction. Go ahead.

[3:11:44] Voice 38: Yeah, under the policy,

[3:11:45] Voice 38: it's the Chair of Council that

[3:11:47] Voice 38: would normally do that and then uh ratify by council so you could just say that trust count

[3:11:53] Voice 18: chair just

[3:11:55] Voice 38: request yeah i just asked that the

[3:11:56] Voice 18: um okay sorry i'm sorry i didn't make that crystal

[3:12:00] Voice 18: clear i was intending that to be the chair of trust council so uh i would just amend my wording

[3:12:07] Voice 18: to say and request the chair of trust council to make the appointments etc okay

[3:12:13] Trustee Patrick: just there we go

[3:12:16] Trustee Patrick: all right now is there a second trustee evans any discussion on this motion trustee morrison

[3:12:27] Trustee Patrick: i

[3:12:27] Voice 15: just have to stress that we have been down this road and like all

[3:12:35] Trustee Patrick: right any other discussion

[3:12:39] Trustee Luckham: what i'm sorry

[3:12:45] Voice 39: thank

[3:12:45] Trustee Luckham: you and what i said earlier which i want to support what that morrison's

[3:12:53] Trustee Luckham: suggesting here is that we need to get behind trust programs committee to do this work when

[3:13:01] Trustee Luckham: it comes to ask us to go to first reading let's do it and let's remember point of order

[3:13:12] Voice 3: what is your point trustee harris seems to be wavering from the uh motion to me

[3:13:19] Voice 3: I

[3:13:23] Trustee Patrick: I'm ruling it in order just talking about this approach and

[3:13:28] Trustee Luckham: so let us remember first reading

[3:13:32] Trustee Luckham: is our indication to others that this is what we're thinking and then it advances for public

[3:13:38] Trustee Luckham: discussion let's get there thank you trustee

[3:13:43] Voice 24: Boland um I have the same concerns as trustee

[3:13:48] Voice 24: morrison however um it's a fairly short turnaround time and um don't forget that you can attend the

[3:13:57] Voice 24: trust programs committee meetings as a delegate or even you can attend attend at the will of the

[3:14:04] Voice 24: chair and you can also read and see what's being proposed in terms of edits in the agendas so

[3:14:13] Voice 24: So, you know, it's it's I think that combined with the quick turnaround time makes it OK for me.

[3:14:21] Voice 24: If it was to go for a long time and potentially go off into the wilderness without us, I would be more concerned.

[3:14:30] Voice 24: But I think this is good. Thanks. Right.

[3:14:35] Trustee Patrick: There's any further debate I'm going to call the motion. All those in favor.

[3:14:50] Trustee Patrick: indeed any opposed one one one opposed so that carries all right uh say how do we need to deal

[3:15:01] Trustee Patrick: with we still have the strategic plan before us yes that's correct uh

[3:15:08] Trustee Patrick: that wasn't uh seconded no worries uh trustee fast thank

[3:15:17] Voice 27: you i'd like to move

[3:15:18] Voice 27: Having done all this good work, that Trust Council approve the goals and desired outcomes, strategic directions, and key initiatives identified in the document entitled Draft Islands Trust Council Strategic Plan 2025-28 as amended,

[3:15:34] Voice 27: it and endorse prioritization prioritization of the key initiatives identified for the balance

[3:15:44] Voice 27: of the current trust council term in the document entitled draft islands trust council strategic

[3:15:50] Voice 27: plan 2025-28 all

[3:15:55] Trustee Patrick: right is there a second there's we have questions uh okay are there questions on

[3:16:04] Trustee Patrick: the wording on the motion that's been before us trustee evans on

[3:16:09] Voice 19: point two can we add as amended

[3:16:11] Voice 19: as well to the end all

[3:16:18] Trustee Patrick: right is the trustee bernardo yeah

[3:16:21] Voice 30: my question is about um the

[3:16:24] Voice 30: the reason we had that previous debate about process and moving things over to trust policy

[3:16:30] Voice 30: committee before dealing with these um requests was that there might need to be changes

[3:16:37] Voice 30: changes to the content of that. So shouldn't that happen before we do this motion?

[3:16:45] Trustee Patrick: Your point is very valid. Do we know what the change is, CEO Browning?

[3:16:50] Voice 33: Unless Director Frater agrees otherwise, I don't think where you've landed with the policy

[3:16:55] Voice 33: statement has a material change to the strategic plan, particularly because of your previous motion

[3:16:59] Voice 33: to put that in your highest of the high priority items. I think that gives us the ability to adapt

[3:17:05] Voice 33: and flex but if if we do an assessment otherwise as we pull together the plans with trust programs

[3:17:11] Voice 33: committee and that proposed may meeting we can bring that big to back to executive committee

[3:17:16] Voice 33: for consideration trustee getty

[3:17:20] Trustee Patrick: trustee getty oops

[3:17:23] Voice 10: ass i can't remember all

[3:17:27] Trustee Patrick: right we have a

[3:17:28] Trustee Patrick: motion on the floor then trustee luckham no we do not

[3:17:31] Voice 39: no

[3:17:32] Trustee Patrick: i'm gonna i was gonna ask for a second so

[3:17:34] Trustee Patrick: So is there a second to the motion on the floor, Trustee Middleton?

[3:17:39] Trustee Patrick: Oh, sorry, I was calling a second, but everyone, did you have a question?

[3:17:46] Trustee Patrick: I was on the speaker's list and I was called to speak.

[3:17:50] Trustee Patrick: Well, I didn't know we had a speaker's list going.

[3:17:53] Trustee Patrick: I

[3:17:53] Voice 19: was going to say as chair of trust programs, I don't believe that the way that we have

[3:17:58] Voice 19: agreed around the room from the interested people and the availability that it will impact

[3:18:03] Voice 19: impact the work that we've got on the table for the next meeting so I don't believe that there

[3:18:11] Voice 19: is any effect to our strategic plan as it says thank you yeah

[3:18:15] Trustee Patrick: I'm looking for a second for the

[3:18:16] Trustee Patrick: motion on the floor is there a second for the motion on the floor a trustee Middleton so we

[3:18:21] Trustee Patrick: have a now a seconded motion on the floor is there any discussion on the motion on the floor just to

[3:18:27] Trustee Patrick: to clarify that

[3:18:28] Voice 27: both of those currently have the words as amended in them thank

[3:18:34] Trustee Patrick: you yes we we the

[3:18:35] Trustee Patrick: thank you we've captured that trustee peterson just

[3:18:40] Voice 18: an additional point of clarification in

[3:18:42] Voice 18: terms of the strategic plan items that are uh listed as assigned to trust programs committee

[3:18:49] Voice 18: there are uh the only other items are in either blue or red in terms of impact to the trust

[3:18:56] Voice 18: programs really work thank you any

[3:19:00] Trustee Patrick: other discussion i'm going to call the vote all those in favor

[3:19:15] Trustee Patrick: any opposed blow your hand any opposed one that carries

[3:19:25] Voice 36: all

[3:19:25] Trustee Patrick: right so we have a modified strategic plan

[3:19:33] Voice 39: i thought we just did these two all that was sort of the final question

[3:19:37] Voice 39: All right,

[3:19:39] Trustee Patrick: sorry, we're just looking at the agenda.

[3:19:41] Trustee Patrick: So we're

[3:19:42] Trustee Patrick: going to move on where we've got 10 minutes

[3:19:45] Trustee Patrick: before lunch, we're gonna try to move on quickly here.

[3:19:48] Trustee Patrick: So we're moving on to item 8.1 on the agenda.

[3:19:52] Trustee Patrick: Point of side talk, point of privilege, there's side chatter.

[3:19:56] Trustee Patrick: Yep, we're moving on to agenda item 8.1.

[3:20:01] Trustee Patrick: Please keep conversations directed here.

[3:20:05] Trustee Patrick: Okay, we have item 8.1.1 and 8.1.2 that is here for general consent, but I invite the

[3:20:15] Trustee Patrick: Director of Planning, in case there's any questions.

[3:20:19] Trustee Patrick: Are there any questions on either of those two items?

[3:20:26] Voice 24: Can you hold on a second until I get to the page?

[3:20:31] Trustee Patrick: Page 133.

[3:20:34] Trustee Patrick: All right.

[3:20:38] Trustee Patrick: Is there anything the Director wishes to bring to our attention?

[3:20:43] Voice 29: Thank you, Chair.

[3:20:44] Voice 29: I just would like to point out that this report that you get doesn't capture everything that we're doing in the Planning Service Department.

[3:20:51] Voice 29: You can see that the organization of it is that it captures the strategic actions that Trust Council has asked us to do,

[3:20:58] Voice 29: primarily through the actions of the Regional Planning Committee,

[3:21:01] Voice 29: and as well it has some operational things in there which we do day-to-day in terms of long-range planning for local trust committees,

[3:21:07] Voice 29: current planning applications, and bio-enforcement as a separate matter.

[3:21:12] Voice 29: But there's a few other things that I didn't manage to get up there, and that is a few sort of other plans.

[3:21:17] Voice 29: And I just thought I'd remind you when we get resolutions to do things such as the First Nations referral process, which is in the follow-up action list.

[3:21:26] Voice 29: That takes up a lot of bandwidth and time, as well as application cost recovery and helping with the Salt Spring Island office relocation.

[3:21:34] Voice 29: Those things take a lot of time that I didn't put in here as operational, and I kind of had my foot in one foot, the other.

[3:21:41] Voice 29: are in it. So just note that those things are going on too, and I'm open to answer questions

[3:21:46] Voice 29: about those as well.

[3:21:49] Trustee Patrick: All right. Are there any questions for the director, Trustee Elliott?

[3:21:57] Voice 23: So this is going to open a can of worms, and after this, we may want to take a break. But

[3:22:04] Voice 23: we didn't really address the request from Salt Spring Island Local Trust Committee to

[3:22:08] Voice 23: um look at planning services uh resourcing and i would add sort of the regional planning team

[3:22:20] Voice 23: how that's organized and that's not really addressed in this report i know that what

[3:22:26] Voice 23: trustees don't want to micromanage we don't want to tell you how to delegate resources

[3:22:32] Voice 23: but there is a request so when can we have that discussion about how planning resources are

[3:22:39] Voice 23: delegated that

[3:22:40] Trustee Patrick: was on the strategic plan and we didn't have that discussion so the the elements

[3:22:46] Trustee Patrick: are in uh the the the uh current planning cost recovery is one of the items that is on the

[3:22:53] Trustee Patrick: follow-up action list but it's just not prioritized trustee boland trustee boland um

[3:23:01] Voice 24: my comment was

[3:23:02] Voice 24: similar and if i look at the applications there are 50 percent salisbury island 50 the rest

[3:23:08] Voice 24: more or less and I wonder whether the resources are appropriately distributed to manage those

[3:23:16] Voice 24: and my other question is I don't you know I come from an environment in which we used to have the

[3:23:24] Voice 24: concept of a back office team and a front office team and I'm wondering about the concept of a

[3:23:30] Voice 24: back office team who deal with applications and they're sort of floating and they deal with all

[3:23:36] Voice 24: the applications and perhaps they deal with the direct LTC work. Just a thought rather than

[3:23:44] Voice 24: the teams the way that they're configured right now because I noticed that in all the reports

[3:23:51] Voice 24: there's a terrible tendency for Salt Spring Island to have vacancies which really affects

[3:23:57] Voice 24: their ability to deliver. If you were able to kind of float people in and out from other teams maybe

[3:24:03] Voice 24: maybe that would help. Anyway, I know it's for debate later, but that's what I observed from

[3:24:08] Voice 24: this. Thank you.

[3:24:13] Voice 19: Darcy Evans? Yeah, I think we're all kind of talking about the same thing. I'm

[3:24:17] Voice 19: looking at pages 118 to 132. We seem to have skipped over those. I'm just wondering when

[3:24:24] Voice 19: those get addressed. I'm

[3:24:31] Trustee Patrick: going to look to the CEO,

[3:24:33] Voice 33: Bronnie. Yeah, if we cast our minds back

[3:24:37] Voice 33: a couple of hours. When I first introduced the strategic plan, I did reference that that item

[3:24:42] Voice 33: from Salt Spring LTC was included for consideration in the context of the strategic plan, should you

[3:24:48] Voice 33: wish to consider adding it as an item to the strategic plan. So yeah, we didn't come back

[3:24:53] Voice 33: to specifically address that. But that was where it was, that was what was included as part of the

[3:24:58] Voice 33: strategic plan package.

[3:25:02] Trustee Patrick: Yes. And the role of the chair was I wanted to proceed things on and

[3:25:07] Trustee Patrick: And but I think that's a it's a more question right now.

[3:25:12] Trustee Patrick: So I think we have to park that.

[3:25:13] Trustee Patrick: And are there any other questions for the director?

[3:25:22] Trustee Patrick: Then I can we approve the items 8.1.1 and 8.1.2 through general consent.

[3:25:32] Trustee Patrick: All right.

[3:25:34] Trustee Patrick: So this brings us we're going to be breaking for lunch.

[3:25:38] Trustee Patrick: and i want to bring your mind and attention to item 9.2 or 9.2.1 in particular uh i hope you've

[3:25:47] Trustee Patrick: been prepared for this item and and yeah so just make sure you're aware of that one so that we're

[3:25:53] Trustee Patrick: to have the conversations and decide how we want to deal with that today not uh take an awful lot

[3:25:59] Trustee Patrick: of time because i really want to make sure we have enough time for the budget so i want you to have

[3:26:03] Trustee Patrick: that in mind when we come back we don't have any spare time we're on schedule with the agenda

[3:26:10] Trustee Patrick: please look at it carefully be mindful that we are going to

[3:26:14] Trustee Patrick: go no later than starting the budget conversation at two o'clock earlier if possible

[3:26:20] Trustee Patrick: possible. So that I'd like you to think about over lunch. So we're taking a recess for lunch.

[4:30:52] Voice 1: right everyone online

[4:30:54] Trustee Patrick: can hear us okay thumbs up online oh no oh yes thumbs up great uh welcome

[4:31:04] Trustee Patrick: back our main screen uh projector in the room uh is uh cooling down at the moment it will be

[4:31:10] Trustee Patrick: turned on as soon as it's cool uh trustee luckham has asked us to uh bring something to our

[4:31:16] Trustee Patrick: attention?

[4:31:18] Trustee Luckham: Yeah, just an FYI for trustees and even members of the public that might be viewing

[4:31:24] Trustee Luckham: is the telephone number that is normally attributed to me and to the chair of trust

[4:31:29] Trustee Luckham: counsel is no longer a phone number that I use. So if you're trying to send me some personal

[4:31:34] Trustee Luckham: messages, you better not use that number and you can inquire of me of what the right number might

[4:31:39] Trustee Luckham: be. Okay. Awesome.

[4:31:41] Trustee Patrick: Thanks. Thank you. Well, trustees, I hope you got a good lunch and loaded

[4:31:45] Trustee Patrick: it up on sugar and ready for the afternoon so that we can get through here but first we have

[4:31:49] Trustee Patrick: section nine the legislative and information services and i'm going to introduce uh director

[4:31:56] Trustee Patrick: marler to cover topics starting with 9.1 starting at 143 of your agenda yeah

[4:32:10] Voice 38: thank you sorry the um

[4:32:12] Voice 38: yeah the first item is the um legislative and information services report i don't have anything

[4:32:18] Voice 38: to add to what's written there so it's just for information unless you have any questions

[4:32:22] Voice 38: any

[4:32:22] Trustee Patrick: questions for the director not seeing any can we approve the report provided at nine point whoops

[4:32:30] Trustee Patrick: sorry we always i guess i have to go a little slower just a little quicker a really good

[4:32:37] Voice 4: question uh we are anxiously awaiting map it is it the end of march oh is that whoops

[4:32:47] Voice 38: Yeah, we are working on MAP-IT as best we can. It's an issue with security of the data,

[4:32:56] Voice 38: and we're working with the vendor that the platform that MAP-IT is on. So as soon as we

[4:33:02] Voice 38: can get that, we'll let you know. So I don't want to make any promises right now, but as soon as we

[4:33:07] Voice 38: have a date we can make that available, we will let you know.

[4:33:11] Voice 38: Okay.

[4:33:13] Trustee Patrick: So can we approve 9.1.1 through general consent as presented? Excellent.

[4:33:19] Trustee Patrick: Thank you. Moving on, we have 9.2.1 on 146 in your agenda package, which is a draft bylaw for meeting procedures. Over to you, Director Marler.

[4:33:32] Trustee Patrick: Yeah,

[4:33:33] Voice 38: thank you. This has actually been delayed a few times, so just to refresh your memory, Trust Council did ask that staff come back, this is from December 2023, to prepare draft amendments to the meeting procedure by-law for local trust committees.

[4:33:52] Voice 38: So, currently, each local trust committee has a meeting procedure by-law.

[4:33:58] Voice 38: They're all very similar.

[4:33:59] Voice 38: They're based on the same model, but it is 13 by-laws that we have to administer.

[4:34:06] Voice 38: Under Section 11 of the Islands Trust Act, a trust council can adopt, by a two-third majority vote, a procedure by-laws for local trust committees.

[4:34:19] Voice 38: So, that's what this is.

[4:34:20] Voice 38: The intent is to replace all of the local trust committee meeting procedure bylaws with a single trust council local trust committee meeting procedures bylaw.

[4:34:32] Voice 38: So what we've done here, and I'm on page 147, what we've done here is taken the existing bylaw that you have and tried to incorporate it as similar as possible.

[4:34:46] Voice 38: So I tried not to make any significant changes, but there are some changes that have been made, and those are listed on page 147.

[4:34:56] Voice 38: So specifically, we've added, and this was a request through council, adding the release of the agenda outline within two days before the agenda deadline to allow for consideration of what's on the agenda.

[4:35:15] Voice 38: change in the period for notification of meetings from calendar year to fiscal year,

[4:35:20] Voice 38: and that's to align with the Trust Council's meeting procedure by-law, which has gone from calendar year to fiscal year,

[4:35:29] Voice 38: change in the number of consecutive meetings a trustee may attend electronically from 2 to 3,

[4:35:35] Voice 38: and adding an allowance for the minimum of two required annual meetings

[4:35:43] Voice 38: the executive committee acts as local trust committee to be in person or electronically

[4:35:49] Voice 38: because currently each local trust committee has two meetings per year that it must hold in person

[4:35:57] Voice 38: but for the executive acting as a local trust committee that's not necessarily

[4:36:02] Voice 38: necessary given that there's very few people that live in the area and they don't meet in the area

[4:36:07] Voice 38: and also making other minor changes to address wording

[4:36:12] Voice 38: amendments and clarity. Now, some

[4:36:16] Voice 38: local trust committees, specifically Gabriela, Galliano, Gambia,

[4:36:20] Voice 38: Maine, North Pender, Satana, South Pender,

[4:36:23] Voice 38: they do not have any procedures in their current bylaws regarding

[4:36:28] Voice 38: delegations, order and decorum, or invited

[4:36:32] Voice 38: presentations or public participation. All the other trust

[4:36:36] Voice 38: committees have that in them. So this actually includes it. It includes those items. So that

[4:36:43] Voice 38: would add those particular things to those local trust committees. And it's, so yeah, as I said,

[4:36:52] Voice 38: it would require the same meeting procedure requirements for all 12 local trust areas and

[4:36:57] Voice 38: executive acting as a local trust committee. The intent really is to try and reduce cost

[4:37:04] Voice 38: in the administration, so obviously if

[4:37:08] Voice 38: council adopts this bylaw, we would then go to each local

[4:37:12] Voice 38: trust committee and ask them to rescind the meeting procedure

[4:37:16] Voice 38: bylaw because this one, under the legislation, would override

[4:37:20] Voice 38: anything that's in the local trust committee's bylaw.

[4:37:29] Voice 38: So there's

[4:37:31] Voice 38: a couple of minor amendments that have been brought to my attention

[4:37:35] Voice 38: with the more grammatical than anything on page 151 in uh 14 it says in the event that neither

[4:37:46] Voice 38: the chairperson nor the alternate member of the local trust committee is present um it it really

[4:37:53] Voice 38: needs to be um the chairperson or the alternate member so no it really needs to be or so i think

[4:38:01] Voice 38: a simple amendment that you can take it that i will make if you decide to proceed with the bylaw

[4:38:09] Voice 38: and then the other one is just for clarity in item 37 on top of page 154

[4:38:16] Voice 38: and this one here talks about local trust committee member may ask or answer questions

[4:38:23] Voice 38: a member of the public but then it says debate with or by any member of the local trust committee

[4:38:29] Voice 38: or staff is not permitted it's not really clear what that means the intent really is to say debate

[4:38:35] Voice 38: by a member of the public with any member of a local trust committee or staff is not permitted

[4:38:40] Voice 38: in other words it's not intended to allow the public to debate with you it's intended for you

[4:38:46] Voice 38: to ask questions of the public for clarity or further information so again this is one where

[4:38:52] Voice 38: where if you decide to proceed, I would replace debate with or by

[4:38:58] Voice 38: with debate by a member of the public with, to make that clear for you.

[4:39:05] Voice 38: So that's generally the document.

[4:39:08] Voice 38: The actual bylaw is attached.

[4:39:12] Voice 38: And I just want to clarify that the consecutive meetings,

[4:39:17] Voice 38: meetings. That's the consecutive in-person meetings that a trustee can attend. Currently

[4:39:25] Voice 38: in your bylaws is one. So if you have a second meeting, then there's provisions for waivers,

[4:39:33] Voice 38: but generally trustees are allowed to attend more than one. So in this particular document,

[4:39:40] Voice 38: that is now two so if that is something that you do not want we can definitely make that change as

[4:39:48] Voice 38: well but i just wanted to clarify the intent there is just to provide more flexibility generally

[4:39:54] Voice 38: from feedback that we've received on the bylaw so with that i'll pass it back to the chair for any

[4:40:01] Voice 38: questions or decision but the recommendation is to give the bylaw first second third readings

[4:40:08] Voice 38: And that is on page 147, I believe.

[4:40:16] Voice 38: 146.

[4:40:17] Voice 38: Thank you.

[4:40:18] Trustee Patrick: All right.

[4:40:19] Trustee Patrick: Trustees, I know Vice Chairman Ma is doing his best to maintain lists.

[4:40:23] Trustee Patrick: Please try to wave as violently as you can at him to get his attention, and he will do his best to manage a list.

[4:40:31] Trustee Patrick: So we will begin with just asking questions about the report and the draft bylaw as it's presented.

[4:40:39] Trustee Patrick: So, floor is open for questions.

[4:40:42] Voice 31: Dusty Falk.

[4:40:44] Voice 40: Yeah, thank you.

[4:40:46] Voice 40: So does this mean that the LTCs would not be able to develop unique policies for their

[4:40:54] Voice 40: LTC and kind of customize it?

[4:40:57] Voice 40: And if not, what's the rationale for that?

[4:41:01] Voice 40: Because I thought we wanted to keep kind of the uniqueness of each island still functioning

[4:41:08] Voice 40: and, you know, and I kind of feel like we should be asking our constituents on each island

[4:41:16] Voice 40: to sort of give a little bit of input on this because it's their LTC.

[4:41:20] Voice 40: They may have some feelings about how the meetings are run or not run.

[4:41:25] Voice 40: So anyway, that's one concern I have. Thanks.

[4:41:33] Voice 38: I didn't quite get the question. I couldn't really. Was there a question there?

[4:41:38] Trustee Patrick: My understanding is trying to ask if this would replace the local trust committee's ability to have their local meeting procedure bylaws, and or this would have an opportunity to be commented on by the local trust committees, if I paraphrase that correctly.

[4:41:54] Trustee Patrick: Yeah, this would

[4:41:58] Voice 38: replace local trust committee's bylaws, and this is a table for trustees, all of you are obviously members of local trust committees to decide whether or not you want to do that.

[4:42:08] Voice 38: Historically, council has taken the position to let local trust committees have its own procedural bylaws and tends to provide models or, you know, a guide to what should be in those bylaws.

[4:42:23] Voice 38: This is taking Section 11 to, you know, its intent, which was to let council to have that control.

[4:42:34] Voice 38: Because procedural is not really something that you would go to the public for.

[4:42:38] Voice 38: This is really just administrative bylaw on how your meetings are going to be run.

[4:42:46] Trustee Patrick: Okay.

[4:42:47] Trustee Patrick: Sorry, Trustee.

[4:42:48] Trustee Patrick: Go ahead and redirect.

[4:42:51] Trustee Patrick: Trustee Falk?

[4:42:53] Voice 40: Yeah, I just, I don't know if this is the place to say it, but I don't think that's a direction that I would like to see.

[4:42:59] Voice 40: I think that it seems to me that there's less opportunity for public to give input in how the local trust committee can interact with their own public.

[4:43:10] Voice 40: and I don't see a reason for restricting that further

[4:43:13] Voice 40: and so I wouldn't be in favour of this.

[4:43:19] Hi.

[4:43:23] Voice 24: My concern is

[4:43:25] Voice 24: with item, I think it's

[4:43:28] Voice 24: let me see, 29. In the event of a delegation

[4:43:34] Voice 24: presenting a petition, the petitioner shall contain each petitioner's

[4:43:38] Voice 24: signature and a printed label address. To me this is rather old-fashioned

[4:43:42] Voice 24: and i think i had a conversation with uh director marler even the federal government now recognizes

[4:43:51] Voice 24: an email address and you validate your signature by responding to an email that is sent to the

[4:43:58] Voice 24: email address and i know that in my experience i mean especially because we are such

[4:44:06] Voice 24: scattered small islands the idea of collecting a petitioner's signature is you know not really

[4:44:14] Voice 24: going to work very well I can speak to the fact that I personally ran an online petition

[4:44:20] Voice 24: which gathered you know 25 signatures on Saterna or 30 maybe but gathered 700 across the islands

[4:44:28] Voice 24: because it was an online petition in a week.

[4:44:31] Voice 24: So I think having a requirement that each petitioner's signature

[4:44:37] Voice 24: is on the petition is an unnecessary restriction,

[4:44:43] Voice 24: and we shouldn't have that in there.

[4:44:47] Voice 24: Thank you.

[4:44:48] Voice 24: Thank you, Gary.

[4:44:58] Voice 10: I have a problem with paragraph 48,

[4:45:02] Voice 10: and it links, I suppose, in with 47.

[4:45:05] Voice 10: But if we're increasing the number of meetings that a trustee can attend electronically, I think that that is problematic.

[4:45:17] Voice 10: What's happening on Bowen is that, well, at this meeting, too, I'm having a really hard time hearing people that are on the Zoom connections.

[4:45:28] Voice 10: And I

[4:45:29] Voice 10: think that there's electronic limitations to that process.

[4:45:33] Voice 10: And I also think that what's happened on Bowen is that we had some connectivity problems,

[4:45:40] Voice 10: so that in the middle of a crucial vote, we lost contact with somebody and there was a

[4:45:48] Voice 10: great scramble afterwards in terms of trying to figure out where that vote landed and it

[4:45:53] Voice 10: was a tight split vote, so it was fairly important.

[4:45:56] Voice 10: And I think that if the idea is to try and make it easier for people to show up at meetings for whatever reason, that that is balanced with trying to have as most compelling or direct or easiest to figure out, have a discussion in terms of having somebody in the room.

[4:46:20] Voice 10: so I don't think we should be increasing it

[4:46:25] Voice 10: I think that if anything we should be decreasing it

[4:46:28] Voice 10: in terms of it creates

[4:46:30] Voice 10: and related to section paragraph 47

[4:46:34] Voice 10: if somebody is going to appear

[4:46:37] Voice 10: by three consecutive regular trust meetings

[4:46:39] Voice 10: that ties especially with local trust committees

[4:46:42] Voice 10: that ties down the other person

[4:46:44] Voice 10: in terms of not being able to have any flexibility

[4:46:46] Voice 10: for a longer period of time

[4:46:48] Voice 10: So, I would be hoping that we can adjust and amend 48, or at least not accept the amendment that's being proposed.

[4:47:02] Voice 32: Okay. Vice Chair Peterson.

[4:47:07] Voice 18: Thank you. I'll share some of the concerns that I've already heard about this, including around local autonomy for meeting procedures bylaws.

[4:47:18] Voice 18: laws. Certainly on Laskiti, we spent, early in the term, we spent a fair bit of work tailoring

[4:47:27] Voice 18: the local trust committee meeting procedures by law in response to specifically questions

[4:47:37] Voice 18: and desires of the public around the timing of delegations requests, etc., etc. Hate to

[4:47:46] Voice 18: throw that work out the window and also remove the autonomy of the local trust committees in

[4:47:52] Voice 18: this particular um procedural thing i i i understand the sort of the federation-wide

[4:47:59] Voice 18: desire to you know make things just a little more uniform and and i get that but i i feel like this

[4:48:06] Voice 18: is not the appropriate space for that um the consecutive meeting provisions i also much like

[4:48:16] Voice 18: uh what trustee getty just said i disagree with making that uh

[4:48:21] Voice 22: um

[4:48:23] Voice 18: easier and uh my suggestion

[4:48:27] Voice 18: would be to postpone this uh indefinitely but i will wait for uh appropriate time

[4:48:34] Voice 18: um when the chair indicates thank you vice chair elliott sorry

[4:48:43] Voice 22: let me start the timer

[4:48:47] Okay,

[4:48:49] Voice 23: well, I respect that local trust committees have developed their meeting procedure bylaws over, you know, what works for them.

[4:48:57] Voice 23: I think there has been an interest in this council harmonizing and simplifying processes where possible.

[4:49:07] Voice 23: So I'm in general support of this.

[4:49:10] Voice 23: It's unfortunate that it would override work that has been done.

[4:49:15] Voice 23: But to your point, Trustee Falk, that should LTC communities have input in this, they do, I think, up to a certain point.

[4:49:27] Voice 23: We have also a duty to ensure administration is not taking over the actual work.

[4:49:36] Voice 23: And so if this could simplify the process, I think it's a good way to go.

[4:49:40] Voice 23: So I do have a specific question about notice of public notice of meetings.

[4:49:46] Voice 23: So there was some discussion, I think, I wonder if the legislation change in 2022, giving

[4:49:53] Voice 23: options for public notice of meetings that had to be published in a newspaper before,

[4:50:00] Voice 23: but now could be published by electronic means.

[4:50:04] Voice 23: And so I remember this was a conversation executive committee because the cost of public

[4:50:09] Voice 23: notice in the papers was like $500 per, and so does this cover, does this replace that requirement

[4:50:19] Voice 23: so that these notices posted on the notice board or electronically then do not by default have to

[4:50:28] Voice 23: be in a newspaper?

[4:50:32] Voice 38: Sure, the notice requirement in the Local Government Act is a separate piece

[4:50:38] Voice 38: of legislation and that has not been given to trust council to um it's not a procedural bylaw

[4:50:46] Voice 38: that's a very specific um notice requirement so that would have to be a bylaw of each local trust

[4:50:54] Voice 38: committee so we don't have that yet i think we have a draft uh which we're getting some legal

[4:51:03] Voice 38: advice on before we then bring it out to each local trust committee for consideration or their

[4:51:08] Voice 38: their own use. And that would be tailored to the needs of the particular islands.

[4:51:12] Voice 38: So what works on Salt Spring, the notices probably would not work on the Skidi

[4:51:16] Voice 38: or a few other islands. So, yeah, it's a long answer, but

[4:51:20] Voice 38: the answer is no, this bylaw does not deal with this. It's just procedures for your meetings.

[4:51:24] Voice 38: It doesn't deal with notices. Trustee Bernardo.

[4:51:35] Voice 30: Thank you. This concern, and I

[4:51:40] Voice 30: seem to be hearing a concern about uniformity here,

[4:51:43] Voice 30: you're trenching on LTC autonomy.

[4:51:49] Voice 30: Uniformity of policy certainly would contradict the idea of local economy.

[4:51:57] Voice 30: I'm no big fan of that, and that's, in fact, a constant question

[4:52:01] Voice 30: that we have to balance when we're doing our work on the first policy statement.

[4:52:04] Voice 30: But this is something else, and I'm really just reiterating something

[4:52:07] Voice 30: that Director Marler said.

[4:52:09] Voice 30: It's about providing common procedural standards.

[4:52:15] Voice 30: And part of that, I think, is ease of use.

[4:52:17] Voice 30: But there's also, you know, I don't want to overrate it, but for the residents of the Iowa's trust area, there is something of a fairness component in going about setting up meeting procedures that are essentially uniform.

[4:52:31] Voice 30: So every resident in the trust area has the same expectation of how things work.

[4:52:38] Voice 30: So I would support this bylaw.

[4:52:41] Voice 30: but i do have a question for director marler my assumption is um having a common having common

[4:52:48] Voice 30: standards for for meetings will make the support of local trust council meetings somewhat easier

[4:52:54] Voice 30: for staff easier to administer can you briefly explain how staff anticipates that will shake

[4:53:02] Voice 30: out in terms of resource savings please thank you

[4:53:05] Voice 38: yeah i think the first one is any amendments to

[4:53:09] Voice 38: meeting procedures right now requires 13 different bylaws to be

[4:53:12] Voice 38: prepared. So 13 different considerations involving

[4:53:16] Voice 38: three different administrative staff, but also the

[4:53:20] Voice 38: planners as well. So that would be off the table

[4:53:25] Voice 38: and instead any amendments would come to this table and be

[4:53:28] Voice 38: done by obviously me or one other individual. So I think that would be

[4:53:32] Voice 38: simpler as well. The other is that we have

[4:53:36] Voice 38: staff turnover and we have different staff in different offices it would be a

[4:53:43] Voice 38: lot easier and much more economical for staff to support other staff when all

[4:53:50] Voice 38: the procedures are the same so you know the clerk say for Victoria dealing with

[4:53:56] Voice 38: maybe Saturna could step in and help her in the northern office with

[4:54:00] Voice 38: as Denman or Salt Spring, knowing that the procedures for meetings are the same, doesn't

[4:54:06] Voice 38: have to learn a different bylaw or different nuances that are happening in that particular

[4:54:12] Voice 38: local trust area. So those are the biggest savings, I think. But, you know, the biggest

[4:54:18] Voice 38: one is we're just not administering 13 bylaws, we're administrating one instead.

[4:54:28] Voice 32: Trustee Stafford.

[4:54:32] Voice 25: Thank you, Chair. I have a question of clarification first and then a comment.

[4:54:38] Voice 25: Now that I understand that you're actually replacing the bylaws, I'm just wondering, for instance, Gambier Local Trust Committee has, I think it's a unique specific ability to meet outside of its local trust area.

[4:54:58] Voice 25: Is that impacted or does that get included or is that a different bylaw that that's covered in?

[4:55:05] Voice 25: And then I'll comment after.

[4:55:07] Voice 25: true

[4:55:08] Voice 38: yeah there's no limitation on where any local trust committee meets it can be inside

[4:55:14] Voice 38: outside of the local trust area so this bylaw has no impact on that so

[4:55:19] Voice 25: a follow-up um i think

[4:55:22] Voice 25: we all keep talking about being more efficient and trying to do things better and how unwieldy the

[4:55:28] Voice 25: the trust uh is we are looking at small steps to try and curtail that i think this is one of those

[4:55:37] Voice 25: steps. It's not overly

[4:55:42] Voice 25: onerous to me. I think we need to start moving forward on

[4:55:45] Voice 25: trying to be more efficient. And if staff say this will save them time,

[4:55:49] Voice 25: especially planners spending time doing administrative

[4:55:53] Voice 25: work where they could be doing planning and bigger project work,

[4:55:57] Voice 25: I encourage us to move forward on these kind of administrative

[4:56:02] Voice 25: uniform policies across the trust. Thank you.

[4:56:09] Voice 32: trustee evans thank

[4:56:12] Voice 19: you so i'm voicing support for this as well um there is

[4:56:18] Voice 19: very little new being added into current bylaws as they stand regarding the meeting procedures

[4:56:24] Voice 19: um they are filling some gaps of some areas my own island included where we don't have policies

[4:56:30] Voice 19: regarding delegations invited presentations public participation and i think those help fill a gap by

[4:56:36] Voice 19: by adopting this.

[4:56:40] Voice 19: The other thing with regards to 48,

[4:56:44] Voice 19: which was adding in an additional meeting

[4:56:48] Voice 19: for electronic communication by joining there,

[4:56:51] Voice 19: you don't have to use all of them.

[4:56:52] Voice 19: I think it's offering flexibility to those who need it.

[4:56:58] Voice 19: But I did have a question on 29.

[4:57:01] Voice 19: It was raised earlier and I didn't hear an answer.

[4:57:04] Voice 19: So is there the option to make an adjustment to bring this up to current petition standards with regards to electronic petitions versus handwritten petitions?

[4:57:15] Voice 19: Is that something that's doable?

[4:57:18] Voice 38: Yeah, this is obviously a bylaw.

[4:57:20] Voice 38: So you can change 29 to include email and not require a signature, for example.

[4:57:28] Voice 38: So it could change it to say written petition shall contain each petitioner's signature.

[4:57:35] Voice 38: and printed in an address and emailed shall contain whatever it is you want.

[4:57:41] Voice 38: So if somebody has a resolution and you want to advance this bylaw,

[4:57:44] Voice 38: that could be an amendment that somebody could propose.

[4:57:47] Voice 38: God bless.

[4:57:55] Voice 32: Trustee Yates.

[4:57:59] Voice 4: Thank you.

[4:58:00] Voice 4: I, too, have concerns about number 48,

[4:58:04] Voice 4: increasing the number of consecutive local trust committee meetings

[4:58:09] Voice 4: that can be attended online rather than in person.

[4:58:15] Voice 4: You know, I'm really reluctant to see that go up to three, and it's already taken care of in number 49, because a local trust committee can waive those restrictions, which they have done.

[4:58:29] Voice 4: So I really would like to see, I don't want to see three consecutive meetings in 48. Thank you.

[4:58:40] Voice 32: Trustee Morris.

[4:58:41] Voice 32: All

[4:58:43] Voice 15: right. So item number 43 is where my concern is. A couple of concerns here. So question around 43, and its subjects must relate strictly to matters under the jurisdiction of a local trust committee.

[4:58:57] Voice 15: There are multiple times when we ask our community to give feedback on the budget, on the trust policy statement, on a number of other things that are federation in nature.

[4:59:09] Voice 15: So I, and that is the place that our community tends to engage with us so we can bring that thinking forward to trust council.

[4:59:16] Voice 15: So I would like to have that removed.

[4:59:19] Voice 15: Like item number 43.

[4:59:21] Voice 15: I don't know how we're handling any edits to this, but I can make a motion for that if needed.

[4:59:25] Voice 15: And then when we look at number 54, I just, I have questions about that one.

[4:59:35] Voice 15: So if there is an electronic meeting, which we have had fully electronic meetings in North

[4:59:40] Voice 15: Pender, if there's a fully electronic meeting and staff have to be present in some space,

[4:59:46] Voice 15: well, if that space is the Victoria office, that's a pointless thing that raises expectations

[4:59:50] Voice 15: in community.

[4:59:51] Voice 15: and I would rather not have it be a part of the policy or if it means that staff have to be on the island in some location, that seems fair.

[5:00:00] Voice 15: legit but then why are we meeting electronically if our staff are coming out to the islands so i

[5:00:04] Voice 15: guess i have some questions around that one and would like that to be thought through and then

[5:00:10] Voice 15: the last thing is i don't i see only regular or special meetings and i don't understand exactly

[5:00:18] Voice 15: where community information meetings fit into this because we have done community information

[5:00:25] Voice 15: meeting specifically on north pender to foster public participation because as this stands

[5:00:32] Voice 15: it's a very rigid structure into which public participation fits and it won't work for our

[5:00:40] Voice 15: community so i i need us to still maintain that community information meeting dr marler yeah so

[5:00:46] Voice 38: on 54 that is actually a requirement of the legislation so in your bylaw you must specify a

[5:00:53] Voice 38: location um that the public can go to listen or watch and listen as the term is and here

[5:01:01] Voice 38: i've indicated that it must be a staff member there so usually what we would do is ask one of

[5:01:07] Voice 38: the offices and and then because it's my meeting we don't expect anybody to come but it's just to

[5:01:15] Voice 38: meet the legislative requirement and then the second question on community information meetings

[5:01:22] Voice 38: yeah that's those are not in your bylaw currently and they never have been um those really are

[5:01:29] Voice 38: they're not meetings of the local trust community they're not um a meeting where you're making

[5:01:35] Voice 38: decisions you're out in the community kind of like a workshop where you want to receive feedback

[5:01:41] Voice 38: i think the staff are actually doing them as special meetings and that's the term i think

[5:01:49] Voice 38: I think Stefan can probably clarify that.

[5:01:51] Voice 38: The community information meetings, Stefan, have they been set up under special meetings?

[5:01:59] Voice 38: Not necessarily.

[5:02:02] Voice 29: Most community information meetings are not LTC meetings.

[5:02:07] Voice 29: They're meetings hosted by staff to educate the community about whatever it is they're

[5:02:13] Voice 29: educating them about.

[5:02:13] Voice 29: However, those tend to be included into LTC meetings.

[5:02:18] Voice 29: So to answer your question, Director Maurer, most CIMs, community information meetings, are packaged within almost as an agenda item inside LTC meetings.

[5:02:28] Voice 29: However, they can be in and of themselves separate, too, and not even include elected officials if they don't want to attend.

[5:02:36] Voice 29: So typical. I'm sorry.

[5:02:43] Voice 31: Let's be fast.

[5:02:44] Voice 31: thank

[5:02:45] Voice 27: you so maybe to clarify the last point uh community information meeting is not covered

[5:02:52] Voice 27: under this thank you um my second one is uh regarding 29 about petitions i think the

[5:03:03] Voice 27: i i don't mind if this changes obviously but i um hope that there's some verification step

[5:03:10] Voice 27: that. I like the idea of having an address in there because I remember some online petitions

[5:03:16] Voice 27: have changed a lot or petitions have changed a lot since all kinds of activities, including

[5:03:21] Voice 27: Facebook and things have gone online. And I saw some petitions as an LTC chair on some islands

[5:03:28] Voice 27: with people writing in from Winnipeg and places where the trustees needed to know

[5:03:35] Voice 27: where the people were writing from, where they said they were writing from.

[5:03:39] Voice 27: okay and um but at least uh the address would would help um regarding the other uh items i

[5:03:49] Voice 27: think there's been lots of uh good comments i won't go over them much except to say i did change

[5:03:54] Voice 27: as a ltc chain uh chair i did propose changes to um public participation and other aspects

[5:04:02] Voice 27: of LTC meetings on Denman, Hornby and Gambier

[5:04:06] Voice 27: and there were some changes and nobody complained.

[5:04:10] Voice 27: So that's what I remember.

[5:04:11] Voice 27: Maybe other trustees remember it differently,

[5:04:14] Voice 27: but it's just a meeting procedure by law.

[5:04:17] Voice 27: And finally, from the financial angle,

[5:04:23] Voice 27: I see that the director has included the words

[5:04:27] Voice 27: reduce administration and in his verbal presentation

[5:04:30] Voice 27: to use the words economical and savings.

[5:04:33] Voice 27: I think these are not trivial.

[5:04:35] Voice 27: And I think as we're coming into a budget discussion,

[5:04:38] Voice 27: I'm hoping we can keep that in mind.

[5:04:41] Voice 27: Let's keep the costs down.

[5:04:43] Voice 27: Thank you.

[5:04:44] Voice 27: By adopting this, I'm in favor.

[5:04:48] Voice 27: Let's keep going.

[5:04:51] Voice 24: I do have a motion, but first of all,

[5:04:54] Voice 24: I have an idea that might help with this one-size-fits-all.

[5:04:59] Voice 24: all could we have a period of time say a year or whatever where uh council uh local trust

[5:05:09] Voice 24: committees could adjust by a standing resolution whatever and that would be accumulated at the

[5:05:17] Voice 24: bottom of the table like denman decided x liskiti decided y and at the end of like a year or 18

[5:05:24] Voice 24: months you either you review them all because people other islands may come up with ideas that

[5:05:30] Voice 24: we would all love to adopt so like let's do a kind of a dry run use it pass it but allow for

[5:05:40] Voice 24: compiling um step outs if you want to put it like that and then review them all after a particular

[5:05:45] Voice 24: period of time and i'll park that and just say i do have a motion about uh the online petition or

[5:05:53] Voice 24: or petitions in general.

[5:05:55] Voice 24: I've based it on the Government of Canada requirements

[5:05:58] Voice 24: for petitions to Parliament,

[5:06:01] Voice 24: which includes online petitions.

[5:06:04] Voice 24: And whenever

[5:06:05] Voice 24: we're ready, I can put that on the floor.

[5:06:07] Trustee Patrick: Yes, if you could just hold that for a second,

[5:06:09] Trustee Patrick: I think there's one more comment,

[5:06:10] Trustee Patrick: and then I was gonna just generally take a temperature check

[5:06:12] Trustee Patrick: and then we can open up for amendments.

[5:06:17] Trustee Patrick: So we gotta watch our time.

[5:06:20] Trustee Patrick: So hold that, and there's one more person with question,

[5:06:23] Trustee Patrick: or how does everyone get on the list yeah

[5:06:24] Voice 31: trustee lockham

[5:06:25] Trustee Patrick: i'll wait for it okay

[5:06:27] Voice 31: and then it's one

[5:06:28] Voice 31: more

[5:06:28] Trustee Patrick: trustee evans did you have a question no it was

[5:06:31] Trustee Patrick: just my amendment okay all right so uh i want

[5:06:34] Trustee Patrick: to take a quick temperature check because i don't want to take a whole lot of time amending the

[5:06:37] Trustee Patrick: document and then find you don't want it so uh yeah this is a hand raise of uh you know do you

[5:06:45] Trustee Patrick: want to proceed with um with this uh bylaw as a uh you know islands trust bylaw is there enough

[5:06:55] Trustee Patrick: interest to proceed no subject to the amendments i'm just looking for is there enough interest to

[5:07:00] Trustee Patrick: proceed oh i'm seeing lots of hands up okay good i just want to make sure we're using good time so

[5:07:06] Trustee Patrick: now we're going to open the floor for amendments unless there's more questions there's another

[5:07:10] Trustee Patrick: question uh trustee bernardo yeah

[5:07:13] Voice 30: i actually had my hand up before but some of that got lost but

[5:07:15] Voice 30: not a big deal uh we're here i've got a question for director marler i just want a point of

[5:07:20] Voice 30: clarification uh about paragraph 48 my rating of the language it is not that it enables three

[5:07:29] Voice 30: consecutive electronic attendances it's that it says there shall not be three consecutive

[5:07:36] Voice 30: participations which is kind of convoluted language but it sets a limit of two so just so

[5:07:42] Voice 30: that that if you could that's how i read it if you please clarify if that's what it actually means

[5:07:46] Voice 30: thanks yeah

[5:07:47] Voice 38: that is correct the current language says um this shall not be two so let's change

[5:07:54] Voice 38: the three to excited one so currently you can only attend one uh this if it's adopted as written

[5:08:00] Voice 38: would allow you to attend two consecutive all

[5:08:05] Trustee Patrick: right so now we're gonna open the floor i think

[5:08:06] Trustee Patrick: there's some people wanting amendments so vice chair maude's going to maintain a list um we'll

[5:08:12] Trustee Patrick: We'll go nice and slow.

[5:08:13] Trustee Patrick: I hope your motions have gone into the motions email, please.

[5:08:19] Trustee Patrick: And just taking a moment to get things up and running.

[5:08:26] Trustee Patrick: But if you could raise your hand and start getting David's attention.

[5:08:35] Voice 1: Although no one's raising their hand.

[5:08:36] Voice 1: Oh, a few.

[5:08:37] Voice 1: Okay.

[5:08:39] Trustee Patrick: Are we ready?

[5:08:44] Trustee Patrick: Something's being stubborn.

[5:08:48] Trustee Patrick: Just a moment here.

[5:08:49] Trustee Patrick: We're just having some frustrations with our major screen.

[5:08:54] Trustee Patrick: Here we go.

[5:08:57] Trustee Patrick: Okay, who's first?

[5:09:00] Voice 32: Apparently, Trustee Boland's first.

[5:09:02] Trustee Patrick: Trustee Boland's first.

[5:09:04] Trustee Patrick: Okay, we're going to go with who made it up on the screen.

[5:09:06] Trustee Patrick: New technique.

[5:09:07] Trustee Patrick: So, Trustee Boland.

[5:09:09] Voice 24: I actually added in a telephone number,

[5:09:14] Voice 24: and that was according to the Government of Canada's recommendations

[5:09:17] Voice 24: for an online petition to Parliament.

[5:09:20] Voice 24: So, I suggest we just add in a petitioner's full name,

[5:09:24] Voice 24: residential address and telephone number comma and a signature or email address and then there

[5:09:35] Voice 24: is a note in their website where they say an email address may only be associated with one

[5:09:41] Voice 24: signature and perhaps that's appropriate as well yeah and I feel this is reasonable and it's

[5:09:54] Voice 24: forward looking and it's being done all the time the email address is your is a way of validating

[5:10:01] Voice 24: the signature your signature isn't added until you actually acknowledge it through the email

[5:10:07] Voice 24: address that you've provided so that's being used widely it's on the government of canada

[5:10:13] Voice 24: petitions website so i feel it's a reasonable way to present this thank you

[5:10:21] Trustee Patrick: before we put a second

[5:10:22] Trustee Patrick: i just want to make sure is there wording problems here or not i'll just look for a second and was

[5:10:27] Trustee Patrick: that you trustee morrison i'm sorry or oh sorry trustee evans did you have a wording question

[5:10:34] Voice 19: um where it says an s and a signature or email address i would like to put uh at the word valid

[5:10:40] Voice 19: and a signature or valid email address is

[5:10:48] Trustee Patrick: that is that okay trust sure that's fine all right

[5:10:53] Trustee Patrick: No other wording changes.

[5:10:55] Trustee Patrick: Trustee Morrison, were you seconding?

[5:10:56] Trustee Patrick: So it's been now a seconded motion.

[5:10:58] Trustee Patrick: Is there any discussion on this motion?

[5:11:03] Trustee Patrick: Not seeing any discussion.

[5:11:05] Trustee Patrick: Let's call the vote.

[5:11:06] Trustee Patrick: All those in favor?

[5:11:12] Trustee Patrick: Yes.

[5:11:12] Trustee Patrick: Trustee Morrison.

[5:11:18] Voice 38: I see 20 in favor.

[5:11:20] Trustee Patrick: All right.

[5:11:21] Trustee Patrick: Put your hands down.

[5:11:22] Trustee Patrick: Are there any opposed?

[5:11:30] Voice 38: Just see one opposed.

[5:11:32] Voice 38: So that carries.

[5:11:34] Trustee Patrick: Who's next?

[5:11:35] Voice 32: Next is Trustee Morrison.

[5:11:38] Trustee Patrick: Trustee Morrison.

[5:11:38] Trustee Patrick: Morrison. Let's just wait a moment for motion to come up.

[5:12:06] Trustee Patrick: Here we go. Hey, Trustee Morrison.

[5:12:10] Trustee Patrick: Oh, your mic's not on.

[5:12:14] Voice 15: Just to remove item number 43 around having to limit the conversation to

[5:12:20] Voice 15: local LTC issues. I feel that's up to the LTCs to put things on their agenda that they want

[5:12:26] Voice 15: feedback from their community for.

[5:12:30] Trustee Patrick: Is there any wording on that or you're looking to second? I

[5:12:35] Trustee Patrick: by Trustee Borthwick.

[5:12:38] Trustee Patrick: So the motion is on the floor,

[5:12:39] Trustee Patrick: that's to remove item number 43

[5:12:42] Trustee Patrick: that reads subjects must relate strictly to matters

[5:12:44] Trustee Patrick: under the jurisdiction of the local trust committee.

[5:12:47] Trustee Patrick: Is there any discussion?

[5:12:49] Voice 32: What's the discussion?

[5:12:50] Voice 32: Trustee Evans, so.

[5:12:53] Voice 19: I would support that.

[5:12:55] Voice 19: There are things that trustees can do

[5:12:57] Voice 19: that's not necessarily in the jurisdiction

[5:13:01] Voice 19: as a local trust committee,

[5:13:02] Voice 19: but they can do to advocate on behalf

[5:13:04] Voice 19: half of their LTC or to work with the community on various matters that are of importance with

[5:13:12] Voice 19: them. So I'm in agreeance with that. Thank you.

[5:13:18] Voice 27: As a former LTC chair, trying to make the meeting

[5:13:24] Voice 27: concise as a business meeting to cover all the things on the agenda and to end when it's supposed

[5:13:30] Voice 27: to end partly for staff and partly for the public this is about public raising

[5:13:36] Voice 27: subjects and I I think it should stay in because members of the public can always

[5:13:43] Voice 27: contact their local trust committees any other way rather than during a

[5:13:50] Voice 27: scheduled trust committee meeting which takes up valuable time and sometimes

[5:13:57] Voice 27: times uh takes discussion time away from uh topics that are important to other members of the

[5:14:04] Voice 27: community in the long term so i'm in favor of staying in thank you

[5:14:08] Voice 32: i'm

[5:14:14] Voice 25: not in favor of this

[5:14:15] Voice 25: motion i would have been in favor of some edited more precise language but i do think there's

[5:14:21] Voice 25: items that come up at meetings that have no bearing on the local trust community or trust

[5:14:27] Voice 25: council or anything it's like ministry of peace kind of stuff um so i i just like some more

[5:14:34] Voice 25: clarity i prefer to see that item

[5:14:38] Voice 25: more clearly written rather than taking it out altogether

[5:14:42] Voice 25: thank you yes

[5:14:44] Trustee Luckham: you're welcome um thank you i agree with the previous speakers um this is

[5:14:52] Trustee Luckham: potentially a slippery slope, having chaired many LTC meetings over the years, it's amazing what

[5:15:00] Trustee Luckham: can creep in the door that people want us to do something about that we simply cannot. And so

[5:15:07] Trustee Luckham: I'm satisfied to advance this with the intentions that is there, because there

[5:15:14] Trustee Luckham: certainly is always discretion at the LTC through the chair at a meeting. However,

[5:15:23] Trustee Luckham: Certainly, I would agree that if we are unhappy with this line, then we should change it rather

[5:15:29] Trustee Luckham: than eliminate it.

[5:15:32] Voice 30: Mr. Bernardo.

[5:15:35] Voice 30: Thank you.

[5:15:35] Voice 30: I'm not in favor of this amendment because I am sensitive to the idea that there are

[5:15:42] Voice 30: some things that are strictly not within our jurisdiction that might be relevant to our

[5:15:46] Voice 30: work.

[5:15:46] Voice 30: I mean, we run into that stuff all the time.

[5:15:50] Voice 30: For example, advocacy around tanker traffic, that sort of thing.

[5:15:54] Voice 30: But the jurisdiction of LTCs actually includes advocacy of issues or matters that relate in one fashion or another to our jurisdiction.

[5:16:03] Voice 30: So I don't think paragraph 43, as currently drafted, restricts any member of the public from raising, I think, what we can broadly call relevant issues.

[5:16:14] Voice 30: What it is going to do is be a barrier from that person who's absolutely convinced that Atlantis is just to the left of Salt Spring.

[5:16:22] Voice 30: We don't need that.

[5:16:24] Voice 30: People who go out their hobby horses and specific issues that really are not relevant to our work, we need some way of filtering that out.

[5:16:33] Voice 30: And at the end of the day, what paragraph 43 does is going to put the chair of the LTC to a question because there's going to be some marginal issue that's going to come up sometime.

[5:16:45] Voice 30: time. And I think it's fine to leave it to the discretion of an LTC chair to decide whether or

[5:16:49] Voice 30: not this tangential issue is in a sense relevant or it's so off the mark that there's just no point

[5:16:57] Voice 30: talking about it. And I think just 43 allows the chair of the LTC to make that decision. And I

[5:17:02] Voice 30: think the language is fine as it is. Thank you. Trustee Morris.

[5:17:09] Voice 15: It's an interesting perspective.

[5:17:10] Voice 15: We haven't had those ones yet at our LTC. I'm sure it'll come. So yeah, I take the point of that jurisdiction is quite broad. I guess I see the flip side of that. The chairs have the ability to, I would think that they have the ability to stop conversations that are wildly off.

[5:17:34] Voice 15: So if that's not true, then maybe this is needed. I am not in love with the language here because there are a lot of things when we come to, you know, things that are really not in our jurisdiction.

[5:17:50] Voice 15: jurisdiction like we did a big conversation with viha right because not in our jurisdiction but is

[5:17:58] Voice 15: it because of the cooperating kind of component right so and those conversations have been some

[5:18:04] Voice 15: of the most rich beneficial conversations in our community so that they understand where our

[5:18:09] Voice 15: jurisdiction stops and another jurisdiction starts so just i would like some different language if

[5:18:15] Voice 15: somebody wants to suggest that then dusty

[5:18:20] Voice 18: peters yeah i'm not in favor of wholesale removing this

[5:18:27] Voice 18: either um i do have a question for director marler and that relates to a couple comments that i've

[5:18:34] Voice 18: heard about the discretion of the chair there's nowhere explicit in here that i see that um

[5:18:42] Voice 18: that that is laid out as being the discretion of the chair and maybe you can clarify that

[5:18:49] Voice 38: Yeah, so this section is intended to provide that backing to the chair.

[5:18:54] Voice 38: So if a member of the public is wanting to raise something that is not something that's within your jurisdiction,

[5:19:01] Voice 38: this bylaw is the authority really for the chair to say you're out of order.

[5:19:06] Voice 38: Like this is not something this trust committee is going to listen to.

[5:19:10] Voice 38: So that's the intent of having it here.

[5:19:12] Voice 38: And then with respect to other tangential things, such as trust counsel, I think you can, as a chair, rule that, yeah, this is something that we are interested in because trust counsels ask local trust committees, for example, to engage on the policy statement or to take comments on other issues.

[5:19:36] Voice 38: So, it's really up to the chair how that works.

[5:19:40] Voice 38: But this is really just a very clear line saying that this is a business meeting, a trust committee, and our jurisdiction is limited.

[5:19:49] Voice 38: So, we want to hear from you about what we can do something about.

[5:19:55] Voice 18: Thank you.

[5:19:56] Voice 18: And so a follow-up, God forbid, but a little bit of a hypothetical, because it's not explicitly stated as being at the discretion of the chair, I think it leaves it potentially open for dispute from a trustee that might not agree with the chair's decision to allow or disallow such subject matter.

[5:20:22] Voice 18: And because of that, I think the language would be better if it included something in the nature of subject to whether it's unanimous or just a majority decision of the local trust committee, because I think that the ambiguity there in a hypothetical situation where perhaps not all members of the local trust committee feel the same way about hearing something.

[5:20:50] Voice 18: So I'd like it to be a bit more clear in that respect.

[5:20:56] Voice 38: Yeah, I think, if I may, through the chair,

[5:21:00] Voice 38: paragraph 35 covers that off.

[5:21:03] Voice 38: That gives the authority for the chair to preserve order

[5:21:06] Voice 38: and includes denying any individual or delegate

[5:21:10] Voice 38: the right to address a meeting.

[5:21:12] Voice 38: And it has some very specifics in there,

[5:21:15] Voice 38: but generally I think that would cover it.

[5:21:19] Voice 32: I disagree.

[5:21:21] Voice 32: Okay.

[5:21:22] Voice 32: Trustee Barthwick.

[5:21:23] Voice 32: um

[5:21:25] Voice 37: yeah i i appreciate the discussion uh and i'd sort of take the point that this is about trying

[5:21:31] Voice 37: to back up chairs in that moment i i think as others have said i would hope that chairs have

[5:21:38] Voice 37: that discretion or feel that they have that discretion regardless um they should and and

[5:21:43] Voice 37: the trustees should be in control of the meeting um that said i you know i think i still stand by

[5:21:50] Voice 37: trustee Morrison's points that I think that to the language of saying strictly

[5:21:55] Voice 37: must relate strictly is is poor language we talk about fairies all the time they

[5:22:03] Voice 37: are not within our jurisdiction but they they do impact our work they do impact

[5:22:07] Voice 37: things that affect us in terms of planning in terms of how our OCPs are

[5:22:11] Voice 37: structured that's a significant thing so I and you know I I think I've certainly

[5:22:18] Voice 37: certainly experienced at LTC, that there are times when it's really valuable trust-building

[5:22:23] Voice 37: opportunity with community to let them speak their piece. And that's not always appropriate,

[5:22:30] Voice 37: and absolutely the chair should be in charge of those moments. But to prohibit it denies you the

[5:22:36] Voice 37: opportunity for a really good opportunity to be seen, to be listening, and to listen, and to hear

[5:22:41] Voice 37: stuff that may be broader things that you do have room to advocate for in other arenas. So

[5:22:47] Voice 37: So I'd be open to changing it.

[5:22:51] Voice 37: I have some ideas, but I think there's also my sense that my fellow trustee from Denman

[5:22:57] Voice 37: may have already done some legwork on that.

[5:23:02] Voice 37: Trustee Bernardo.

[5:23:04] Voice 30: Yes, Trustee Borthwick has anticipated the direction I was going in.

[5:23:09] Voice 30: To respond to Trustee Morrison's concern about the language,

[5:23:15] Voice 30: It seems to me that just removing the word strictly will solve the problem, because then there's no overt restriction on the chair's discretion at that point to allow a thing.

[5:23:28] Voice 30: There's no test to say, well, hang on, that was strict or wasn't strict.

[5:23:31] Voice 30: It's just like, I've decided that relates.

[5:23:33] Voice 30: We're moving on.

[5:23:35] Voice 30: And so my suggestion is that, yes, change the language, and I think you'll get where you need to if we remove the word strictly.

[5:23:43] Voice 30: Thank you.

[5:23:47] Trustee Luckham: Trustee Luckum. Trustee Bernardo. In the absence of a motion, which is how we do advanced business

[5:23:55] Trustee Luckham: here, I would like to offer another alternative and would be happy to make a motion if staff

[5:24:03] Trustee Luckham: didn't feel that it was offensive and there was some interest in it by trust counsel. But rather

[5:24:10] Trustee Luckham: than remove the word strictly, I would suggest let's be purposeful and change that line to read

[5:24:17] Trustee Luckham: at the discretion of the chair subjects must relate strictly so it maintains a little bit of

[5:24:25] Trustee Luckham: strictness there but gives clearly spells out that it's at the discretion of the chair

[5:24:29] Trustee Luckham: so well

[5:24:31] Trustee Patrick: we have we strictly have a motion that's seconded on the floor right now that we're going

[5:24:35] Trustee Patrick: to have to deal with so we can't amend a removal at this point so we do have a motion on the floor

[5:24:40] Trustee Patrick: i'm hearing some interest in and that is to strike the entire section so we have to we can't amend

[5:24:46] Trustee Patrick: that because that's to strike it um so are there more speakers on and i would

[5:24:52] Trustee Luckham: say call the vote

[5:24:53] Trustee Patrick: yeah i'm just uh are there any more speakers on this trustee

[5:24:57] Voice 32: boland if

[5:25:00] Voice 24: we strike it can we then

[5:25:03] Voice 24: replace it or reinsert something different and so i propose that we remove strictly and we add in

[5:25:11] Voice 24: or at the discretion of a majority of the local trust committee yeah

[5:25:16] Trustee Patrick: no i think at this point

[5:25:17] Trustee Patrick: I think we're about to, I think we should just vote.

[5:25:20] Trustee Patrick: If you vote, it's removed.

[5:25:23] Trustee Patrick: Strictly, gone, all of the words.

[5:25:26] Trustee Patrick: If you wish to amend the words that are here, then vote against it,

[5:25:29] Trustee Patrick: and then it'll remain, and then it could be amended.

[5:25:32] Trustee Patrick: We are rapidly running out of time for this discussion anyway,

[5:25:36] Trustee Patrick: but I think I'm going to call the vote that's here.

[5:25:39] Trustee Patrick: This is to remove this item 43 completely.

[5:25:43] Trustee Patrick: So all those in favor.

[5:25:53] Voice 39: Four in favor.

[5:25:54] Voice 39: all

[5:25:55] Trustee Patrick: those opposed all right we have i

[5:26:04] Voice 38: have can you put your hands up please and three calls

[5:26:06] Voice 38: okay one two oh i was gonna say that fails i

[5:26:11] Trustee Patrick: know that fails i don't think we have to count it

[5:26:16] Voice 38: okay 16 i think that's very

[5:26:18] Trustee Patrick: visible so that fails yeah so we have three minutes left if someone

[5:26:22] Trustee Patrick: wants to put a quick motion on the table that they think is going to run and quickly i'm going

[5:26:27] Trustee Patrick: going to go over to this side of the room what's that so

[5:26:33] Voice 32: if we're going to go back to the speaker

[5:26:35] Voice 32: so we've still got evans okay is

[5:26:39] Trustee Patrick: it separate from this item 43 it's the same number 43

[5:26:47] Trustee Patrick: so let's hear david trustee graham

[5:26:50] Voice 12: thank you chair um i did mail email a motion to the motion

[5:26:55] Voice 12: address. It's simply an alternate version. It does remove the word strictly, but it also removes

[5:27:01] Voice 12: the word jurisdiction because those were two hiccups. And you'll see it. If you can put it

[5:27:08] Voice 12: up there, I did send it.

[5:27:11] Trustee Patrick: It's coming. Just a moment. We have two minutes. So we're going to

[5:27:20] Trustee Patrick: see how quickly everybody is. We are having a hard stop at two. Trustee Graham, do you want

[5:27:30] Trustee Patrick: to present that and then we'll right

[5:27:32] Voice 12: i've merely said uh uh subjects must relate to matters of

[5:27:43] Voice 12: interest to the work of local trust committees let's

[5:27:49] Trustee Patrick: just make sure the wording everyone that

[5:27:50] Trustee Patrick: we're going to have some challenges with wording for this we're going to have challenges with

[5:27:58] Trustee Patrick: wording i guess i'm just look after

[5:28:03] Voice 32: it just offer a suggestion is that if we replaced the words must

[5:28:07] Voice 32: we should, it might be a little bit more benign.

[5:28:11] Trustee Patrick: That's getting further away probably.

[5:28:17] Trustee Patrick: I'm hearing a lot of grumbles and it's going to be,

[5:28:20] Trustee Patrick: we have one minute.

[5:28:21] Trustee Patrick: So trustees, I was going to say the motion

[5:28:27] Trustee Patrick: hasn't been seconded yet.

[5:28:30] Trustee Patrick: We have questions all over the place here.

[5:28:34] Trustee Patrick: Trustee Bernardo, what's your question?

[5:28:36] Voice 30: It's not so much a question actually as an observation,

[5:28:38] Voice 30: which is with respect I think with that language

[5:28:44] Voice 30: that can mean anything and it can create any amount of

[5:28:47] Voice 30: arguments about what should or what is a matter of interest. I really do think

[5:28:51] Voice 30: the word jurisdiction ought to be in there because that lets in

[5:28:55] Voice 30: anything. You might as well just get rid of 43 because that

[5:28:59] Voice 30: gets you to the same place as that.

[5:29:03] Trustee Patrick: I think at this point

[5:29:05] Trustee Patrick: it is time that we have to table

[5:29:08] Trustee Patrick: we're going to have to table this discussion to either just table it

[5:29:12] Trustee Patrick: and if we can remove it off tomorrow to have a conversation. So I'd be looking for a motion to table

[5:29:16] Trustee Patrick: this so that we can get on to the budget conversation. Trustee Borthwick?

[5:29:21] Voice 37: I move that we table this discussion until a later time.

[5:29:24] Trustee Patrick: Is there a second? Seconded by Trustee Gavreau. Any

[5:29:28] Trustee Patrick: discussion? Going to call the vote. All those in favor?

[5:29:37] Trustee Patrick: All right. Lower your hands. Any opposed? Oh, we

[5:29:41] Trustee Patrick: had to have one that's carried so it's stable all right thank you for your cooperation we are right

[5:29:49] Trustee Patrick: on the two o'clock time i'm going to first turn the chair over to oh wait a minute um i'd like

[5:30:00] Trustee Patrick: to do this motion very quickly so that uh so that trustee fast is uh appropriate can someone make

[5:30:05] Trustee Patrick: the motion at nine two two so that we can ratify her assuming that's an easy thing trustee getty

[5:30:11] Trustee Patrick: i

[5:30:11] Voice 10: move that trust council ratify the appointment of trustee sue ellen fast to the financial planning

[5:30:15] Voice 10: committee is there a

[5:30:16] Trustee Patrick: second but uh trustee evans any discussion call the vote all those in favor

[5:30:22] Trustee Patrick: or lower your 23. Okay. 23 in favor. Lower your hands. Any opposed? Just ask. All right.

[5:30:36] Trustee Patrick: That

[5:30:36] Voice 38: carries.

[5:30:39] Trustee Patrick: Thank you very much. And with that, I'm going to introduce Trustee Fass to

[5:30:42] Trustee Patrick: talk about the budget from the financial chair of the Financial Planning Committee.

[5:30:49] Trustee Patrick: Oh, sorry. Oh, you want to deal with the consent items before we get into the budget? Okay, then.

[5:31:03] Trustee Patrick: sorry hold tight there trustee fast um we're we've got uh consent items for 10 1 1 10 1 2 and 10 1 3

[5:31:16] Trustee Patrick: are there any questions on those items seeing none of them as presented through general consent

[5:31:25] Trustee Patrick: excellent so now over to you trustee fast the moment is here thank

[5:31:32] Voice 27: you very much chair

[5:31:32] Voice 24: i'm

[5:31:33] Voice 24: trying to get my electronic hand up just i'm

[5:31:38] Trustee Patrick: sorry you had a question on one of those items

[5:31:45] Trustee Patrick: trustee boland

[5:31:45] Voice 32: oh

[5:31:47] Voice 24: yes the uh financial report basically i'd like to talk about that a little

[5:31:56] Voice 24: bit when we get to it okay other than that go ahead the

[5:32:00] Trustee Patrick: financial report are you talking about

[5:32:02] Trustee Patrick: 10-1-2 yeah what is

[5:32:09] Voice 24: your question on that it's not really a question i just want i had a couple

[5:32:13] Voice 24: of questions for um the um director on the report as a whole and just a comment to make

[5:32:22] Voice 24: go

[5:32:26] Trustee Patrick: ahead nowhere go ahead and ask that question okay

[5:32:31] Voice 24: so my comment on the financial report is this

[5:32:36] Voice 24: um i read it in some detail and um i really see that it's evidence of an organization that's

[5:32:47] Voice 24: It's very stressed. I see, you know, grant funding, underspent money returned, extra money costs because projects overrun the end.

[5:32:58] Voice 24: I see temporary positions and projects that have not moved forward.

[5:33:04] Voice 24: And I imagine that reporting on this must be incredibly difficult.

[5:33:08] Voice 24: difficult and I would just urge people to bear that in mind when we go into a review of the

[5:33:14] Voice 24: budget that last year's financial report demonstrates the folly of what we do every

[5:33:21] Voice 24: year which is to go la la la it's all going to be okay and then we get to the end of the year

[5:33:28] Voice 24: and not only have we not done what we said or thought we could do but we have put a lot of

[5:33:33] Voice 24: stress on people as they scrabble to try and do what we refuse to acknowledge is not possible

[5:33:41] Voice 24: so that's all i have to say thank you all

[5:33:46] Voice 19: right thank you trustee evans and just a point of

[5:33:49] Voice 19: clarification if we accept these as consent agenda items there's a request for decision

[5:33:53] Voice 19: on the financial report is that then deemed um approved yes that's

[5:34:01] Trustee Patrick: correct okay with that

[5:34:03] Trustee Patrick: Trustee Faust, please introduce the budget section, which is 10-2-1 on your agenda, beginning at page 179 of your agenda package.

[5:34:14] Trustee Patrick: Over to the chair of the Financial Planning Committee.

[5:34:18] Voice 27: Thank you, Chair.

[5:34:20] Voice 27: Just really briefly, I would just like members of the Financial Planning Committee to hold up their hand.

[5:34:25] Voice 27: And Trustee Boland is also on the Financial Planning Committee.

[5:34:29] Voice 27: There she is.

[5:34:30] Voice 27: So just so you know who's involved currently and thanks to everybody, including past members of the Financial Planning Committee and all the other committees and the Islands Trust Conservancy, everybody who made adjustments in their budget so that we could bring you what you're receiving today.

[5:34:48] Voice 27: There's been a lot of work done to get it to this point.

[5:34:50] Voice 27: And at that point, I'm going to hand it over to our professional staff.

[5:34:53] Voice 27: Please take it away, Director.

[5:34:55] Voice 16: Director Mobs.

[5:34:57] Voice 16: Thanks, Trustee Fass.

[5:34:58] Voice 16: So as is custom, we usually offer an opportunity to the CAO to speak to the budget if he wishes.

[5:35:06] Voice 33: Thanks. I'll just I'll just want to acknowledge the amount of work that's gone into this.

[5:35:09] Voice 33: I know this is a particularly challenging budget cycle and on the staff side, but also across committees.

[5:35:17] Voice 33: We were asked at the December meeting to take a closer look at where we might find further reductions.

[5:35:22] Voice 33: And that work has yielded some reductions. And so I think it's worth acknowledging that effort.

[5:35:28] Voice 33: this is always a delicate balancing exercise between adequately resourcing the priorities of

[5:35:34] Voice 33: of the islands trust and trust council and the fiscal accountability and i think it's worth

[5:35:39] Voice 33: acknowledging a lot of effort has gone into trying to strike that balance as best as possible with

[5:35:43] Voice 33: this one with that i'll turn it back to director mobs thank you thank

[5:35:49] Voice 16: you ceo and good afternoon

[5:35:51] Voice 16: trust council um so welcome to our budget session this is our second and final budget session of

[5:35:57] Voice 16: this budget development cycle we do have a goal today the goal today is to get to a trust council

[5:36:02] Voice 16: approved budget for the 2025-26 fiscal year that year of course begins in a few short weeks on

[5:36:08] Voice 16: april 1st with the approval of the budget we will return tomorrow with the financial plan bylaw and

[5:36:14] Voice 16: once the bylaw is approved we will be forwarding that to the minister along with supporting

[5:36:18] Voice 16: materials to hopefully get provincial approval of the plan for next year and beyond so that process

[5:36:25] Voice 16: is nothing new, but it's a good reminder of what we're aiming for in our discussion today and

[5:36:29] Voice 16: tomorrow morning. So I'm not going to cover everything that's in the budget briefing or the

[5:36:35] Voice 16: accompanying budget materials today. My assumption is that you've all invested the time to read those

[5:36:40] Voice 16: materials. So instead, I'll be focusing my time on some high-level budget results. I'll talk a

[5:36:46] Voice 16: little bit about the main drivers of our spending changes next year. I'll talk a bit about why our

[5:36:50] Voice 16: planned spending increases look different to our proposed tax increases, and I'll provide some

[5:36:56] Voice 16: general budget context pieces along the way. So getting right into it, we can turn to the bottom

[5:37:03] Voice 16: of page 185 in the agenda package, where we see some of the high-level budget results. So there's

[5:37:09] Voice 16: a total proposed planned spending next year of $11.1 million. Of this, $10.2 million is dedicated

[5:37:15] Voice 16: to operations, $704,000 is directed to special projects, and $239,000 is directed to capital

[5:37:23] Voice 16: spending. A 5.2% general tax increase to local trust areas is proposed, and a 12.9% general

[5:37:32] Voice 16: tax levy increase to Bowen Island Municipality is proposed. We are once again balancing our

[5:37:36] Voice 16: budget next year with draws from internal revenue sources, being surplus and reserve,

[5:37:40] Voice 16: and there is a proposed draw from the General Revenue Surplus Fund of $201,000,

[5:37:44] Voice 16: a proposed draw from the LTC project-specific resource fund of $199,000, and a proposed draw

[5:37:51] Voice 16: from the SWPA resource fund of $71,500. So the $11.1 million in planned spending represents a

[5:38:00] Voice 16: 1.4% increase over last year's budget. That translates into a $152,000 increase over last

[5:38:09] Voice 16: year. Now, of course, there's some budget lines that are decreasing, experiencing decreases year

[5:38:14] Voice 16: over year and then there's other budget lines that are experiencing increases year over year

[5:38:18] Voice 16: so it'll come to no surprise as anybody that one of our biggest spending increases next year is

[5:38:23] Voice 16: in staff salaries budget that line is experiencing a 500 000 increase that amount will support the

[5:38:30] Voice 16: existing staff complement take care of non-discretionary wage increases and will

[5:38:35] Voice 16: also fund a new information services co-op student as well as a temporary policy advisor for a one

[5:38:41] Voice 16: year term and the rationale for both of those staff positions is included in business cases

[5:38:46] Voice 16: which are in the agenda materials we also see a hundred excuse me 142 000 increase uh in the

[5:38:55] Voice 16: legal budget for next year uh so you'll remember that in last cycle we under budgeted for legal

[5:39:02] Voice 16: with tension that any overages will be would be funded from surplus and uh we have been taking

[5:39:08] Voice 16: that approach this year we have seen overspending legal and we have been using our surplus to pay

[5:39:11] Voice 16: for that and consequently we are unable to take that same approach next year and so we've brought

[5:39:16] Voice 16: those budget lines up to more customary levels there's small increases and the conservancy

[5:39:21] Voice 16: operating budgets of 28 000 that's due mainly to an increase in professional service fees

[5:39:27] Voice 16: trust your remuneration and office leases are both increasing by 24 000 and that's driven by policy

[5:39:33] Voice 16: and obligations in our existing signed office leases there are some budget lines that are

[5:39:39] Voice 16: experiencing reductions next year, and that's helping to offset some of those main spending

[5:39:43] Voice 16: increases. So local trust committee project requests are reduced to $130,000. Strategic

[5:39:49] Voice 16: plan projects requests are reduced to $148,000. Recruitment costs are reduced to $74,000,

[5:39:55] Voice 16: as of course last year's budget included recruitment costs for a new CAO, which I'm

[5:40:01] Voice 16: expecting we will not need to incur next fiscal year. Trust council meetings is also experiencing

[5:40:07] Voice 16: a reduction over last year's budget. And that's because the current budget that's before you

[5:40:11] Voice 16: includes funding for only two in-person Trust Council meetings. So this was a budget change

[5:40:17] Voice 16: directed by Financial Planning Committee at their February meeting. Financial Planning Committee was

[5:40:22] Voice 16: faced with a budget that had a 7.1% tax increase reflected in it. Consequently, there were a number

[5:40:28] Voice 16: of changes that they made to try and reduce that number. One of the recommendations FPC is making

[5:40:33] Voice 16: to trust council is to reevaluate whether or not you want to fund all four meetings next year in

[5:40:38] Voice 16: person the recommendation from that group is to fund two meetings in person and hold two

[5:40:43] Voice 16: electronically and that's what's reflected in the budget i suspect that will be a specific topic

[5:40:49] Voice 16: that you'll want to talk about when you get into your debate so while we're on the topic of planned

[5:40:56] Voice 16: spending um i'm obligated to inform you of uh late breaking development with the salt spring island

[5:41:03] Voice 16: office renovation project. So this project has started as it's unfolded and our contractor has

[5:41:09] Voice 16: started their work. We have identified several unanticipated but required updates that are

[5:41:16] Voice 16: necessary for the space that we are leasing to bring the space up to current building code.

[5:41:21] Voice 16: So when you undertake a renovation, you're required to bring it up to current building

[5:41:25] Voice 16: code, as I'm sure many of you are aware. So these additional areas of spending,

[5:41:31] Voice 16: funding, they're not discretionary. They are pieces of work that we must undertake if we'd

[5:41:36] Voice 16: like to renovate this space. The value of those new pieces is $22,000. I'm going to look to Chris

[5:41:42] Voice 16: to confirm getting a nod. Great. So there's been no changes there. So $22,000, that amount is not

[5:41:51] Voice 16: reflected in the budget. So we would add $20,000 to the Salt Spring Island office renovation project

[5:41:57] Voice 16: in the budget we have oops your mic just turned off oh thank you um so that's not news that we

[5:42:06] Voice 16: enjoy bringing to you today um and staff are aware of that so we have identified a few budget areas

[5:42:14] Voice 16: that we could reduce to offset this increase in plan spending and therefore there would be no

[5:42:19] Voice 16: increase to the 5.2 percent tax increase so the proposal is to reduce plan spending in office

[5:42:27] Voice 16: services and to see a minor reduction in salaries expense and we'll manage that

[5:42:32] Voice 16: by delaying some hirings of vacancies in the year I want to pause there and see

[5:42:37] Voice 16: if there's questions on that particular piece are there any questions on this

[5:42:41] Voice 16: late

[5:42:41] Trustee Patrick: breaking news

[5:42:44] Voice 30: trustee Bernardo director mobs if you could just

[5:42:51] Voice 30: basically repeat where you're finding the savings to get that twenty two

[5:42:55] Voice 30: $2,000 or approximately that amount of money and go into a bit more detail about what those

[5:43:01] Voice 30: reductions will be. Thanks.

[5:43:06] Voice 16: Certainly. So there is a bit of a project timing delay as well that's

[5:43:13] Voice 16: coming with these additional pieces of work. And so we are going to naturally incur less spending

[5:43:18] Voice 16: in office services. So our office services budget line pays for things like office cleaning,

[5:43:23] Voice 16: you know, we're bringing in filtered water, things like that. So there'll be $2,000 that

[5:43:27] Voice 16: that we can save in that budget line.

[5:43:28] Voice 16: The other $20,000 we planned to underspend on salaries.

[5:43:36] Voice 16: So what we'll do is when we have a staff vacancy,

[5:43:39] Voice 16: we will delay the backfill of a vacancy

[5:43:41] Voice 16: by about a week or so.

[5:43:43] Voice 16: $20,000 would be found with that approach.

[5:43:46] Voice 16: That's not a significant amount of money to find

[5:43:48] Voice 16: when you're looking at the number of vacancies

[5:43:49] Voice 16: that we experienced in a year.

[5:43:50] Voice 16: So we're not expecting that it will actually

[5:43:52] Voice 16: significantly impact our operations at all

[5:43:56] Voice 16: to take that approach. Any

[5:44:00] Voice 16: other questions on

[5:44:00] Trustee Patrick: this? No? Go ahead.

[5:44:07] Voice 16: Great. Okay, so I'm not going

[5:44:09] Voice 16: to get into further detail on planned spending. Of course, I'm happy to respond to any questions

[5:44:13] Voice 16: as they come up or when you're having your conversation subsequent to my comments.

[5:44:19] Voice 16: I would like to take a moment to talk about why our planned spending increase does not look the

[5:44:24] Voice 16: same as our proposed tax increase. So how is it that we can have a 1.4% increase in planned

[5:44:30] Voice 16: spending, but a 5.2% tax lift. The reason that's possible is because our tax increase is a product

[5:44:38] Voice 16: of both planned spending and estimated revenue sources. So what we're seeing next year is a

[5:44:45] Voice 16: small lift in spending, that 1.4%, and we're also seeing a reduction in non-tax revenue sources.

[5:44:52] Voice 16: So our investment income, revenue from application fees, and revenue from grants is all decreasing

[5:44:56] Voice 16: increasing next year. At the same time, we are also seeing reductions in amounts that we are

[5:45:02] Voice 16: pulling into the budget from surplus and reserve. And so, when we've got reductions in external

[5:45:08] Voice 16: revenue sources and reductions in internal revenue sources from surplus and reserve,

[5:45:12] Voice 16: we are forced to make up for that by increasing taxation. So, that might be a new concept for

[5:45:20] Voice 16: some of you around the room. So, if there's questions, I'm happy to field them. We have

[5:45:24] Voice 16: included a numerical explanation of that concept in the agenda package as well in case that's an

[5:45:29] Voice 16: easier way to digest the information for for people not sure where it is in the agenda but

[5:45:34] Voice 16: i promise you it's there somewhere um okay i'd like to turn our attention now to page 365 in

[5:45:42] Voice 16: the agenda and i'll get alex to drive us there as well oh

[5:45:48] Voice 22: you have a question whatever question

[5:45:51] Trustee Patrick: on that item okay okay thank you sorry uh director we have a martin we have a question thank you for

[5:45:57] Voice 30: the explanation uh about the pressure on revenue anticipated pressure and revenue

[5:46:04] Voice 30: in the next fiscal year um are you able to tell us whether or not you anticipate that is going to be

[5:46:12] Voice 30: limited to that year or whether these uh this pressure looks like an indication of a longer

[5:46:18] Voice 30: term trend of pressure downward pressure on revenues

[5:46:24] Voice 16: so it's a different answer

[5:46:27] Voice 16: depending on what revenue source you're looking at so our investment income is

[5:46:32] Voice 16: largely driven by interest rates which of course are a product of the economic

[5:46:35] Voice 16: climate and that can go in either direction application fees are reduced

[5:46:41] Voice 16: primarily because we've had a change in accounting standard which doesn't allow

[5:46:45] Voice 16: us to record the full application fee revenue when we receive it only as we

[5:46:49] Voice 16: process applications. So that reduction that's happening this year will be a continued

[5:46:55] Voice 16: reduction unless, of course, we see an increase in application volumes, which is very much outside

[5:47:00] Voice 16: of our control. If application fees are amended at some point in the future, of course, that would

[5:47:05] Voice 16: be a way to elevate that revenue source, which would help alleviate some of the pressures that

[5:47:09] Voice 16: we're experiencing there. And the decrease in grants is primarily due to reduced granting

[5:47:17] Voice 16: granting availability that exists. You know, we have very little ability to influence these

[5:47:23] Voice 16: revenue sources and, you know, grant revenue is one of those that we have little control over.

[5:47:27] Voice 16: It just depends on the availability of grants as well as what we are approved for. So, yeah,

[5:47:34] Voice 16: so I guess investment income, it's hard to know. Application fees will be longer term unless we do

[5:47:38] Voice 16: something to elevate those fees. And grants, again, could go either way, just depending on

[5:47:41] Voice 16: availability. When we're looking at surplus, this is likely to be something that we'll experience

[5:47:49] Voice 16: into if we budget and meet budget. So that is always the goal, right? You want to actually

[5:47:58] Voice 16: achieve what you plan to achieve in a given year. So you hope that you will actually be spending

[5:48:02] Voice 16: your full budget. In that scenario, we actually would naturally see less money funding our budget

[5:48:08] Voice 16: it from surplus. A sound financial practice is to fund your operations from taxation and use

[5:48:14] Voice 16: surplus for those sort of one-off unexpected pieces of work. But once you have elevated your

[5:48:22] Voice 16: tax base to a certain point, it alleviates a little bit of the pressure into the future because

[5:48:26] Voice 16: your base is now higher. So it won't be felt as significantly in future years, provided we have

[5:48:33] Voice 16: the same level of surplus to bring in. Long-winded answer, but hopefully informative.

[5:48:44] Voice 16: Okay, so turning our attention back to page 365 of the agenda, I'm a big fan of this page, mainly because it was created in Excel, which is my happy space, as opposed to Word, which my colleagues will attest to.

[5:49:00] Voice 16: But no, really, I appreciate this document because it highlights the hard work that staff and trustees have put into this budget cycle to bring our planned spending to that fairly low 1.4% increase over last year.

[5:49:14] Voice 16: That 1.4% increase is actually lower than what CPI was at December in 2024, which was 2.5%.

[5:49:20] Voice 16: The document has four tables.

[5:49:23] Voice 16: The first table shows budget reductions that were identified in action directly by staff.

[5:49:28] Voice 16: The second table shows reductions largely suggested by staff that have been adopted by executive committee, by council committees, and by the Conservancy Board.

[5:49:36] Voice 16: The third table shows reductions, again, primarily suggested by staff, but adopted by financial planning committee at their last meeting when they were faced with a 7.1% tax increase.

[5:49:46] Voice 16: And the fourth table has a list of additional budget soft spots that Trust Council may consider if further spending reductions are desired.

[5:49:54] Voice 16: And I believe the total of that fourth table is around $52,000.

[5:50:00] Voice 16: So the total budget reductions that are identified in this report is almost $350,000, or a 4.1% tax reduction.

[5:50:08] Voice 16: And that's really helped us keep our tax increase at the 5.2% level that it is.

[5:50:14] Voice 16: If we had not undertaken this hard work, we would be seeing a much higher level of increased spending and consequently a much higher tax increase.

[5:50:21] Voice 16: increase. The 5.2% that we do see in this budget is fairly low in comparison to other taxing

[5:50:26] Voice 16: jurisdictions and other taxing authorities that are in the trust area or close to the trust area.

[5:50:33] Voice 16: We have included in the agenda package on page 85, I think, or page 185 of the agenda package,

[5:50:39] Voice 16: a table that summarizes some of the tax increases that we're seeing around the area for comparative

[5:50:45] Voice 16: purposes. I'm going to wrap up my comments because I think the value today is in trustees

[5:50:50] Voice 16: talking to one another and shaping this budget

[5:50:53] Voice 16: to be something that they're willing to approve.

[5:50:55] Voice 16: So I'll turn it back over to you, Chair.

[5:50:58] Trustee Patrick: Thank you very much, Director Mott.

[5:51:00] Trustee Patrick: So what I want to first do is open up the floor

[5:51:02] Trustee Patrick: about the reports you just heard.

[5:51:04] Trustee Patrick: Clarification, understanding of the budget that's before you.

[5:51:08] Trustee Patrick: So if we can have this as questions,

[5:51:10] Trustee Patrick: I'll just give you an idea of what will come next.

[5:51:13] Trustee Patrick: I will do some temperature checks

[5:51:15] Trustee Patrick: to see where we feel on the overall budget,

[5:51:18] Trustee Patrick: and then we'll go into more detail following that.

[5:51:22] Trustee Patrick: So first, open the floor to questions regarding the budget materials

[5:51:27] Trustee Patrick: and the reports that you just received.

[5:51:32] Voice 32: Trustee Peterson.

[5:51:35] Voice 18: Yeah, thank you.

[5:51:36] Voice 18: On page 365 in the items removed from Financial Planning Committee,

[5:51:42] Voice 18: The first item is $67,500, but I believe it's a typo because it says remove cost for one TC.

[5:51:53] Voice 18: So that should be two there.

[5:51:54] Voice 18: Thank you.

[5:51:57] Voice 18: Dr. Getty.

[5:52:00] Voice 10: Thank you.

[5:52:03] Voice 10: With respect to that same table and the one below that, the discretionary budget line,

[5:52:09] Voice 10: So the application sponsored by EC, that was a reduction of $10,000 in table number three, financial planning, and the same item application sponsored by EC, that's a further reduction of $15,000, and does that completely void that item?

[5:52:30] Voice 16: Yes, so the original amount for that budget item was $25,000 in the first draft of the budget.

[5:52:36] Voice 16: it. A financial planning committee has reduced it by $10,000, so now it's at $15,000. Trust Council

[5:52:42] Voice 16: could choose to reduce that further by any amount up to $15,000. $15,000 would reduce that budget

[5:52:48] Voice 16: line to zero.

[5:52:52] Trustee Patrick: Yes, Trustee Giddey?

[5:52:55] Voice 10: Your microphone just got turned off, sorry. The History and

[5:52:59] Voice 10: Heritage Funding Grants in Aid, that's a reduction of $6,000. Have there ever been applications for

[5:53:05] Voice 10: Were that, I

[5:53:08] Voice 16: would turn to Director Freider.

[5:53:11] Voice 20: So sorry, can you report the question?

[5:53:14] Voice 20: Was it around the history and heritage grant?

[5:53:16] Voice 20: So I'm hearing, yes.

[5:53:18] Voice 20: Yes, absolutely.

[5:53:19] Voice 20: We've had a couple of previous grants

[5:53:21] Voice 20: and certainly this year we've had a number of inquiries,

[5:53:23] Voice 20: which I've had to inform applicants

[5:53:25] Voice 20: that we have no funding available

[5:53:26] Voice 20: and it stated right on the website

[5:53:29] Voice 20: that there's no funding available.

[5:53:30] Voice 20: So that likely dissuaded potential others as well.

[5:53:37] Voice 32: Trustee Boland.

[5:53:43] Voice 24: My usual hobby horse,

[5:53:44] Voice 24: which is um the reduction across all of these they have varying amounts of staff hours associated

[5:53:52] Voice 24: with them we can't do anything about it now but for future i think it would really help

[5:53:57] Voice 24: because if we are in you know we're reducing um you know money here there and everywhere but it

[5:54:05] Voice 24: can have a beneficial effect on staff resources as well given the situation we're in so i'm hoping

[5:54:13] Voice 24: that when we have corporate planning we'll see that as well thank you and actually that has a

[5:54:21] Voice 24: cost too it's just hidden from us thank you so

[5:54:29] Trustee Patrick: there's no further questions on the budget reports

[5:54:31] Trustee Patrick: before you this is the time where i want to just take a little bit of a temperature check with what

[5:54:38] Trustee Patrick: you've been presented the budget that's before you um how comfortable are you right now with a

[5:54:44] Trustee Patrick: with the increase that's in here, 5.2% and 12.9% for Bowen.

[5:54:51] Trustee Patrick: How comfortable are you?

[5:54:53] Trustee Patrick: If you're comfortable with it, raise your hands.

[5:54:55] Trustee Patrick: I just want to know how comfortable you are right now with the budget.

[5:55:03] Trustee Patrick: Okay, great.

[5:55:04] Trustee Patrick: For those of you who didn't raise your hands,

[5:55:08] Trustee Patrick: I want to open the floor to hear from you as to how you're uncomfortable.

[5:55:11] Trustee Patrick: I just want to hear what your concerns are with the budget

[5:55:14] Trustee Patrick: and have those conversations.

[5:55:15] Trustee Patrick: So, those of you that have concerns, this is your opportunity to speak, and then we'll get into any reduction elements from there.

[5:55:27] Trustee Patrick: So, Trustee Bernardo, I guess, or is that first?

[5:55:30] Trustee Patrick: Trustee Morrison.

[5:55:31] Trustee Patrick: Oh, sorry. Trustee Morrison was first.

[5:55:35] Voice 15: So, from my perspective, the issue with the budget is that I still can't, I don't have the transparency because of the corporate planning in place.

[5:55:46] Voice 15: to be able to communicate clearly all of the costs

[5:55:49] Voice 15: and where the money is going for the trust.

[5:55:52] Voice 15: So it's that transparency in the corporate planning

[5:55:55] Voice 15: that I've been asking for originally in terms of with planning services

[5:55:58] Voice 15: and how applications and justification of that.

[5:56:03] Voice 15: But as we get into the corporate planning conversation,

[5:56:06] Voice 15: it's about that bigger issue.

[5:56:08] Voice 15: So it's not about the details of the budget per se right now.

[5:56:12] Voice 15: It's about the fact that I don't feel comfortable approving a budget

[5:56:16] Voice 15: when I can't explain clearly where the majority of the money is,

[5:56:20] Voice 15: which is, and again, this is not, whatever the word is that I'm looking for,

[5:56:26] Voice 15: it's not negative to staff or any of that.

[5:56:28] Voice 15: It's just that we have to complete that corporate planning

[5:56:31] Voice 15: before I will approve, before I will vote for a budget.

[5:56:36] Voice 32: Trustee Harris.

[5:56:39] Voice 3: Thank you.

[5:56:42] Voice 3: I just can't support any increase in the budget.

[5:56:46] Voice 3: I wouldn't be able to vote in favor of a budget unless it was significantly reduced

[5:56:52] Voice 3: to a pretty great percentage of what it is now.

[5:56:55] Voice 3: Thank you.

[5:56:58] Voice 30: Trustee Bernardo.

[5:57:00] Voice 30: Thank you.

[5:57:02] Voice 30: First thing, I do have some reservations,

[5:57:04] Voice 30: but it's not due to anything that I think is deficient in the budget

[5:57:11] Voice 30: because I don't think there's anything that's deficient.

[5:57:14] Voice 30: I want to thank the staff and FPC for the hard work they put into it

[5:57:17] Voice 30: And trust me, I know for FPC to have gotten to the point that it's able to propose some fairly extensive reductions represents a lot of hard work and focus.

[5:57:31] Voice 30: And I have nothing but respect for that because I know what it involves.

[5:57:36] Voice 30: The issue I have is that the budget has been superseded by events.

[5:57:43] Voice 30: events. Our national and provincial leaders are telling us this very moment that the terrorists

[5:57:49] Voice 30: the U.S. is in the process of imposing on us have the purpose of destabilizing the country

[5:57:57] Voice 30: with the ultimate goal of annexation and that we are dealing with an existential threat.

[5:58:06] Voice 30: Well, what does that mean for us? Well, in our modest world, what it means is the economic

[5:58:14] Voice 30: economic reality that we are now operating in is dramatically different than that under which

[5:58:19] Voice 30: we developed the draft budget. We've been hit by a storm. And where I'm at is I believe Trust

[5:58:27] Voice 30: Council is in a situation where, at a minimum, it has to address that fact, by which I mean it

[5:58:36] Voice 30: needs to put its mind to the question, what does that mean, and how do we answer it for ourselves?

[5:58:40] Voice 30: themselves I've got a motion to address that but uh it's a little complicated and I'm leaving it

[5:58:46] Voice 30: to the chair to tell me when the most convenient time um will be uh to put that forward thank you

[5:58:53] Voice 30: uh yeah

[5:58:59] Voice 40: thank you can you hear me okay yes okay I just want to make sure my microphone is working

[5:59:05] Voice 40: um I'm uncomfortable with the process it's just not the way that I would do a budgeting process

[5:59:12] Voice 40: I would start with different, like instead of saying what do we need to do and what is it going to cost and then try to be as fiscally responsible as possible, I think we should start with a goal.

[5:59:26] Voice 40: Do you want to increase or decrease the budget and by approximately how much?

[5:59:30] Voice 40: And look at how are we perceived as delivering by our stakeholders.

[5:59:35] Voice 40: I feel like we should not increase our budget as long as we have the confusion and unhappiness in our stakeholders that we currently all know about.

[5:59:47] Voice 40: And I feel like we just can't justify increasing the budget.

[5:59:51] Voice 40: And I don't think, I think the providing...

[6:00:00] Voice 40: the work that we can provide because we increase the budget is not solving the problems that people

[6:00:06] Voice 40: are unhappy with. I think that's internal work that we have to kind of look ourselves in the

[6:00:11] Voice 40: face and deal with who we are and how we do things and address that in that way. So what I'm saying

[6:00:20] Voice 40: is I don't think that we can justify increasing the budget because that's how we deliver services,

[6:00:25] Voice 40: because I don't think those things are related

[6:00:28] Voice 40: to how people feel about the trust and its operations.

[6:00:34] Voice 40: So anyway, that's what I wanted to say.

[6:00:38] Voice 40: Thank you.

[6:00:41] Voice 32: The evidence.

[6:00:44] Voice 19: Well, I'm comfortable with the proposed increase

[6:00:49] Voice 19: based on things that are out of our control.

[6:00:54] Voice 19: I am uncomfortable with our in-person meetings

[6:00:58] Voice 19: from four to two, given the amount of networking that we're able to do and issue resolving that

[6:01:05] Voice 19: we're able to do offline that we cannot do if we're online. In order to advance our work and

[6:01:11] Voice 19: to be productive in our work, I feel we need the in-person meetings. And I don't know how we're

[6:01:17] Voice 19: going to accomplish that. I'm just raising that as a topic, and we can deal with that as we get

[6:01:24] Voice 19: further down into the into the nitty-gritty of this um i feel it would cost us more

[6:01:31] Voice 19: in the long run not to meet in person i

[6:01:35] Trustee Patrick: think we'll be getting to lists of items shortly hold

[6:01:38] Trustee Patrick: that one vice

[6:01:40] Voice 18: chair peterson uh thank you and thank you uh comments we've heard so far um

[6:01:48] Voice 18: I just wanted to take a moment to put things in perspective.

[6:01:55] Voice 18: In terms of our fiscal responsibility, we absolutely need to do the hard work.

[6:02:04] Voice 18: That said,

[6:02:07] Voice 1: the tax increase of 6.1%

[6:02:13] Voice 18: resulted in an average property worth approximately $830,000

[6:02:19] Voice 18: faced an increase of $23.50,

[6:02:23] Voice 18: rising from about $375 to about $399.

[6:02:28] Voice 1: So, the increase

[6:02:30] Voice 18: on the property of $5 million

[6:02:35] Voice 18: resulted in an increase of $18,

[6:02:39] Voice 18: rising from about $146 to about $165 a year.

[6:02:44] Voice 18: So, just for perspective,

[6:02:46] Voice 18: this is what it looks like on the ground.

[6:02:48] Voice 18: Thank you.

[6:02:49] Voice 18: Trustee Waverly.

[6:02:53] Voice 14: Thank you. I want to sort of reflect on some of what Joe was talking about.

[6:03:01] Voice 14: You know, I do give a lot of credit if this was normal times.

[6:03:04] Voice 14: I mean, I think the work done here is exceptional work to bring in an increase of less than 6%

[6:03:12] Voice 14: when you look at other jurisdictions and what everybody is going through.

[6:03:17] Voice 14: A lot of this work was done prior to what we know now.

[6:03:21] Voice 14: um i fundamentally disagree with the removal of two in-person um meetings but i think that's

[6:03:30] Voice 14: another conversation um you know these are exceptional times and you don't carry on as usual

[6:03:39] Voice 14: in exceptional times i know personally layoffs already beginning in the forest industry

[6:03:47] Voice 14: I think we have to be really mindful to our constituents of how we respond in these times.

[6:04:02] Voice 14: If you respond as usual, you open yourself up to the anger that's going to be there.

[6:04:12] Voice 14: People are going to lose their jobs. A lot of people are going to lose their jobs.

[6:04:17] Voice 14: right from a small company for a long long time the first thing we do when you hit turbulent

[6:04:27] Voice 14: waters with a small company is you bring everything in you bring everything down to

[6:04:33] Voice 14: to i always call it how to run a business without making any money right you take care of your

[6:04:41] Voice 14: employees and you pay your bills that's it that's all you do and you wait and you know you you get

[6:04:47] Voice 14: through it so i can see by the straw pool you know the budget is what it is and it's probably

[6:04:55] Voice 14: going to get approved but i want to be cautious of the fact that what just is what has just begun

[6:05:04] Voice 14: is going to continue for a long time right not six months not a year but for four years

[6:05:12] Voice 14: years and so we have to be aware of that and we I think have to act accordingly so you know when

[6:05:21] Voice 14: you're thinking about the budget and I agree with you Tim it sounds like nothing right it really

[6:05:28] Voice 14: does sound like nothing but it is something and um I just want people to be aware of that thank you

[6:05:37] Voice 14: Thank you. Trustee Yates.

[6:05:41] Voice 4: Thank you. I just wanted to let Trustee Evans know that when it comes down to the nitty-gritty, I have a motion regarding council meetings.

[6:05:55] Voice 4: And I do want to acknowledge all of us living in what Naomi Klein would call shock doctrine.

[6:06:02] Voice 4: And during those times, you hold each other close.

[6:06:10] Voice 32: Trustee Harris.

[6:06:12] Voice 32: Thank

[6:06:13] Voice 3: you. Yes, we are living in exceptional times, and we actually have been living in exceptional times for quite a while when you take into account the housing crisis that's been going on, the workforce housing crisis to be more particular.

[6:06:26] Voice 3: particular twenty dollars a month or a year sorry may sound like nothing but when you add that up

[6:06:33] Voice 3: year after year after year after year after year it really becomes something and and many people

[6:06:40] Voice 3: in the electorate are not happy about it especially when they consider what have we received for this

[6:06:45] Voice 3: money a lot of people have the view that well we've actually received a constant barrage of

[6:06:52] Voice 3: of overreaching type of policies that have, you know, threatened our livelihoods and our way of

[6:06:57] Voice 3: life, including First Nations who feel this way. So, again, I'm not comfortable with any increase,

[6:07:04] Voice 3: and I think we really need to take a long, hard look and step back and look at the exceptional

[6:07:08] Voice 3: times that have already been, not even, you know, and taking into account what's here now. It's

[6:07:15] Voice 3: really high time we seriously look at cutting the budget to a large degree. What can we get rid of?

[6:07:22] Voice 3: Thank you.

[6:07:22] Voice 3: Thank you, Stanford.

[6:07:32] Voice 25: For me, given that we are in exceptional times, we've got to hold the line.

[6:07:38] Voice 25: We've got to be there.

[6:07:40] Voice 25: We've got to move forward and provide programs that have relevancy.

[6:07:46] Voice 25: We've got to actually do something if we keep cutting and cutting, we lose any ability to

[6:07:52] Voice 25: do anything well.

[6:07:53] Voice 25: And I keep looking at the communications that we are nickeling and diming, which then feeds

[6:07:58] Voice 25: And that leads back to a lot of the concerns that we have with our communities. I resent so much that we are being bullied into reacting and reacting and reacting to something that we have no control over. I'm just looking at the stocks now. They're going up again.

[6:08:17] Voice 25: I mean, we have to be able to have strategy and move forward and work with our higher levels of government, work with our businesses and be in a position to be able to the communities to help support them through this really difficult time.

[6:08:38] Voice 25: And for the amount of money that we are requesting, I think it's reasonable and it is responding to exceptional times.

[6:08:46] Voice 25: And Trustee Harris, yes, we have a housing crisis.

[6:08:51] Voice 25: It's not going to change in four years.

[6:08:56] Voice 25: It didn't change four years past.

[6:08:58] Voice 25: But what can we do to help our communities over the long term?

[6:09:02] Voice 25: And reacting to this, I'm so angry.

[6:09:09] Voice 25: to this appalling new world behavior,

[6:09:15] Voice 25: it just feeds into it.

[6:09:17] Voice 25: And it just says that we are not capable

[6:09:19] Voice 25: of representing our communities in a way that makes sense.

[6:09:24] Voice 25: So I support the budget.

[6:09:27] Voice 25: I'm willing to see what can be done

[6:09:30] Voice 25: with some of the specific items,

[6:09:32] Voice 25: but I think we need to move forward with a cohesive face.

[6:09:37] Voice 25: Thank you.

[6:09:39] Voice 32: Thank you, Graham.

[6:09:40] Voice 12: Thank you. I don't want to speak for Trustee Stanford, but it sounds like we're now hearing

[6:09:48] Voice 12: from people who support. We've had a trustee who doesn't support it speak twice. So I'm assuming

[6:09:56] Voice 12: based what I've heard, we've heard all of the concerns and I understand them and I agree with

[6:10:04] Voice 12: with lots of them.

[6:10:07] Voice 12: Interesting comments about, you know,

[6:10:10] Voice 12: pulling back in this time,

[6:10:12] Voice 12: this financial time of uncertainty.

[6:10:15] Voice 12: But the trust has already been pulling back for,

[6:10:21] Voice 12: as, again, Trustee Stamford knows.

[6:10:23] Voice 12: She's been here long enough.

[6:10:24] Voice 12: Year after year after year, we've pulled back,

[6:10:26] Voice 12: we've pulled back.

[6:10:27] Voice 12: And this idea that, you know, what have we got for our money,

[6:10:31] Voice 12: all this money we've spent?

[6:10:33] Voice 12: I asked past CAO, Austin Pepper there, and they mispronounced his name, I apologize.

[6:10:41] Voice 12: How would you answer that?

[6:10:42] Voice 12: And he said, here's what I would say.

[6:10:44] Voice 12: And he had the luxury of flying over the Gulf Islands once with a small plane.

[6:10:49] Voice 12: And he said, all he saw were forests and waterways and beauty.

[6:10:55] Voice 12: And he said, now fly over the lower mainland, and that's not what you see.

[6:10:59] Voice 12: And I happen to agree.

[6:11:00] Voice 12: I think the Gulf Islands are in spectacular condition as far as their natural resources are, despite the fact that we could do better.

[6:11:07] Voice 12: Of course, we could do better. But what we've done is remarkable.

[6:11:10] Voice 12: We've protected an enormous amount of natural environment.

[6:11:15] Voice 12: I don't know where you live, but where I live, it's right now, it's blossoming.

[6:11:19] Voice 12: Spring is a wonderful time to be in the Gulf Islands. Lots of life.

[6:11:23] Voice 12: So we have achieved an enormous amount for a relatively small amount of money.

[6:11:28] Voice 12: I mean, you know, we're fortunate to be living in houses that are valued so much.

[6:11:33] Voice 12: Well, they weren't valued like that when I arrived, so I've got quite a bit of equity.

[6:11:37] Voice 12: I'm quite fortunate in that.

[6:11:39] Voice 12: I'm certainly not a rich person, but I can afford that tax, that little bit of money.

[6:11:43] Voice 12: And the tax only goes to the property owners.

[6:11:45] Voice 12: It doesn't go to people who are struggling to rent and struggling to survive on our islands.

[6:11:50] Voice 12: And I deeply understand their problems because that's why I ran this particular time.

[6:11:55] Voice 12: time. Staff have tightened their belts. The communities, committees, I'm sorry, the trust

[6:12:02] Voice 12: committees have tightened their belts. Everyone has looked at their lines and tightened in

[6:12:10] Voice 12: discretionary opportunities. There's a lot of money built into the budget that is non-discretional.

[6:12:15] Voice 12: We don't have a choice. We've got to pay that. We've got to pay the people that work,

[6:12:19] Voice 12: that do this great work for us. I am so impressed with this budget. And I will talk about the

[6:12:25] Voice 12: the elephant in the room, the two meetings, which would save us 1.5% to the tax. So it's either 5.2

[6:12:33] Voice 12: or it's 6.7. If you're comfortable with 6.7, because those two meetings are so very important

[6:12:41] Voice 12: to the quality of our meetings, then okay, I guess I would have to go with that.

[6:12:47] Voice 12: I don't know what the vote on that particular budget line would come to, and I think perhaps

[6:12:52] Voice 12: That's the only vote that I would be happy to making.

[6:12:56] Voice 12: But at this point, I am so comfortable with the work that the Financial Planning Committee has done,

[6:13:01] Voice 12: the various committees have done, staff have done, trustees have done,

[6:13:05] Voice 12: and our Director of Financial Planning has done,

[6:13:09] Voice 12: that I would be prepared to put a motion to support this budget right now.

[6:13:18] Voice 19: Vice Chair Elliott.

[6:13:20] Voice 19: As a point of order, we can't be clapping for people.

[6:13:25] Voice 19: It puts other people in a place of discomfort.

[6:13:28] Trustee Patrick: Thank you.

[6:13:28] Trustee Patrick: Oh, trustee, welcome.

[6:13:38] Voice 39: Trustee, he's new.

[6:13:42] Trustee Patrick: All right.

[6:13:42] Trustee Patrick: Thank you for that bit of humor in our meeting.

[6:13:46] Voice 16: Director, so

[6:13:47] Voice 16: I just wanted to correct the numbers that have come forward if we were

[6:13:52] Voice 16: to add back to more in-person trust council meetings.

[6:13:56] Voice 16: Because those meetings are an expense that Bowen Island Municipality contributes to, there would not be as much of a tax lift to local trust areas because Bowen would also be supporting that.

[6:14:07] Voice 16: So we'd be looking at about a 5.8% tax increase if we were to add those back, and the Bowen Island levy would increase to just over 16%.

[6:14:17] Voice 32: All right.

[6:14:18] Voice 32: Vice Chair Elliott.

[6:14:22] Voice 23: Thank you.

[6:14:23] Voice 23: Thank you.

[6:14:25] Voice 23: Thank you so much, Trustee Sanford, Trustee Graham.

[6:14:28] Voice 23: You pretty much articulated what's been on my mind.

[6:14:31] Voice 23: I did get together with a working group over the weekend, and we worked through some potential reductions, including the last seven items on that list, in addition to a few other ones, a potential deferral of six months of the start of the temporary policy advisor position, and removal of the bylaw portal update.

[6:14:54] Voice 23: date and what came out of that conversation was that if you're going to make reductions

[6:15:01] Voice 23: because we want to alleviate tax

[6:15:05] Voice 23: going to be struggling with the cost of living then you must also do that in a rational way

[6:15:17] Voice 23: with the reductions you're making so removing history and heritage grants and aid would remove

[6:15:22] Voice 23: move a potential grant for community groups that want to promote knowledge of indigenous cultural

[6:15:29] Voice 23: heritage in their communities if we remove applications sponsored by ec we're um removing

[6:15:35] Voice 23: that support for potential non-profit agencies to um to help move housing projects into their

[6:15:42] Voice 23: communities so if you're going to make reductions to alleviate um the impacts of the cost rise in

[6:15:50] Voice 23: cost of living, you've got to consider how the budget's going to affect them. So my conclusion

[6:15:57] Voice 23: is I support this budget. We've absolutely cut from every single committee that I've been on,

[6:16:02] Voice 23: including the Conservancy, I would say to the bone. This is not even, this is not a luxurious

[6:16:10] Voice 23: budget. Everything discretionary that I can see has been pulled out. And if we do further

[6:16:16] Voice 23: the reductions. I really worry that we're not going to be able to deliver. We're not even going

[6:16:21] Voice 23: to be able to manage. Thanks.

[6:16:27] Voice 32: Jessica Morrison.

[6:16:29] Voice 15: Thank you. I feel like I need to clarify my stance

[6:16:33] Voice 15: on this issue. I am not for or against the current percentage of budget. In fact, if I had my

[6:16:43] Voice 15: druthers, I would remove the policy that says we can have hybrid meetings because they're very

[6:16:48] Voice 15: challenging put us all in the room if that's what we really care about and pay for the cost of that

[6:16:52] Voice 15: i would increase funding for climate change which i feel like is just dropped off the table and i

[6:16:57] Voice 15: would do other things i agree with almost everything that's been said here i think how we discuss that

[6:17:05] Voice 15: in our communities is appalling right now like bringing it down to the idea that it's only this

[6:17:11] Voice 15: much increase per month is a total difference reality of our communities and we need to think

[6:17:20] Voice 15: more clearly about how we are communicating that about what is the benefit to our communities and

[6:17:25] Voice 15: talking about in that way not that it's not too much of a burden but that it has particular

[6:17:30] Voice 15: benefits so thank you very much to trustee graham for like naming some of those things very clearly

[6:17:36] Voice 15: and what i would like to see with this budget is some talking points that we actually take with us

[6:17:41] Voice 15: into our communities about that it should be part that is my understanding what we've been talking

[6:17:46] Voice 15: about for the last two and a half years is that we embed in the processes that we regularly have

[6:17:52] Voice 15: regular communication pieces okay um not shove them all into one you know person's desk and make

[6:18:00] Voice 15: their life hell but like pull it into like the the specialty of who is specifically talking about

[6:18:06] Voice 15: about this. So that is a huge concern for me. Also, discussing things in a non-discretional

[6:18:15] Voice 15: dollars is just, I find it very challenging to have that kind of language. Because

[6:18:23] Voice 15: every cent is at our discretion. Every cent. Okay. So we need to be very careful about that.

[6:18:35] Voice 15: I have just come through a month where, like, a third of my colleagues in the U.S. lost their jobs.

[6:18:40] Voice 15: So be clear that this is discretional, okay?

[6:18:46] Voice 15: And we should support the work that we're doing, but we should be so transparent and clear about it, which is what I'm asking for.

[6:18:52] Voice 15: I'm asking for us to finish our corporate planning and build a project.

[6:18:56] Voice 15: That'd be great.

[6:18:59] Voice 10: That'd be good.

[6:19:02] Voice 10: At the very beginning of this process, we talked about the revenue sources.

[6:19:05] Voice 10: and I think the biggest elephant in the room is the provincial grant and I was

[6:19:12] Voice 10: one of the priorities that we brought up and I think that that's really really

[6:19:16] Voice 10: important and I find that most helpful conversation that I have when

[6:19:20] Voice 1: I talk to

[6:19:22] Voice 1: people on Bowen and we've lost the sound our roads are falling apart and that's

[6:20:25] Voice 10: hugely expensive and we've got Metro and that's our regional district and they've

[6:20:32] Voice 10: just overspent by billions on a water treatment or sewage treatment plant that doesn't work and

[6:20:37] Voice 10: so that is something that is coming up. TransLink is working at a deficit and we're charged a

[6:20:45] Voice 10: considerable amount to pay for TransLink and we're not getting adequate bus service on Bowen

[6:20:51] Voice 10: and we can't seem to be able to work with them in terms of changing that. Each little water district

[6:20:57] Voice 10: and there's seven of them um there's major infrastructure problems there and large expenses

[6:21:03] Voice 10: we've got a water treatment plant that has borrowed money five years ago and is still

[6:21:09] Voice 10: not up and running and it's not clear in terms of what the resolutions are we've got all of this

[6:21:15] Voice 10: money that we've already borrowed um you know we've just completed and had occupancy of a brand

[6:21:21] Voice 10: new community center 18 million dollars in our tiny little community luckily we got 10 million

[6:21:30] Voice 10: from the feds but you know we've got a new fire hall two new fire halls this community center

[6:21:36] Voice 10: and all of these expenses that were fabulous five years ago and we were rolling in hope and

[6:21:42] Voice 10: and prosperity. So going back to my community and saying, you know, yes, it's 16%,

[6:21:52] Voice 10: but that translates into $18 for a million and a half. My tiny little house that I bought for

[6:21:58] Voice 10: $200,000 is now a million and a half. So yeah, I pay an extra $18. And I fly over the Gulf Islands

[6:22:08] Voice 10: and think that the entire world should have our mandate

[6:22:12] Voice 10: and, you know, we would be a better place.

[6:22:15] Voice 10: So I can support the trust

[6:22:16] Voice 10: and I am very, very clear in terms of the demands

[6:22:21] Voice 10: and the worries and the stresses

[6:22:24] Voice 10: that are on all of the people that live on Bowen

[6:22:27] Voice 10: and I can still justify the 12% or 16%

[6:22:33] Voice 10: but I'm really, really choked at the province

[6:22:36] Voice 10: and I really think that that is something that we have to contend with and deal with and I think

[6:22:45] Voice 10: that would be the most help to the people on our islands so you know everybody around this room is

[6:22:51] Voice 10: passionate about the trust and everything that it stands for and I think we need to get all of our

[6:22:57] Voice 10: constituents to start writing letters to the MLAs or figure out some other strategy so it's tough

[6:23:05] Voice 10: it's hell and the you know the people down south and all of their craziness is

[6:23:10] Voice 10: not helping but we're still doing the right thing I

[6:23:13] Trustee Patrick: have one first-time

[6:23:14] Trustee Patrick: speaker yet to speak and then we're going to take a break because without

[6:23:18] Trustee Patrick: the equipment running we can't put what I know trustee Bernardo is eager to put

[6:23:24] Trustee Patrick: up on the screen so I'm gonna let trustee fast speak and that'll end the

[6:23:29] Trustee Patrick: first time speakers will take a break we'll hopefully get the equipment up and

[6:23:32] Trustee Patrick: and running and then we can look we can't avoid that there will be cuts offered up on the table

[6:23:37] Trustee Patrick: i'm sure our additions and we're going to have to work through that process so trustee fast thank

[6:23:43] Voice 27: you you're getting two bowen speakers in a row but i won't um reproduce most of what uh trustee

[6:23:49] Voice 27: getty's already said um for my part i don't hear any resentment or concern about island's trust

[6:23:55] Voice 27: taxes, but then I don't hold regular meetings like Trustee Getty does. However, people are

[6:24:02] Voice 27: really excited about being part of the trust because you helped us defeat this enormous

[6:24:08] Voice 27: problem with Cape Roger Curtis and camping on Brown Island. So this value of the trust

[6:24:14] Voice 27: is being seen. It doesn't happen every year. Sometimes it happens every 20 years.

[6:24:19] Voice 27: Okay, just a few more points. I think Islands Trust helps with core services like fresh water. We don't have anywhere else to get fresh water except what falls from the sky, and other core services like healthy ecosystems that aren't going to or be less likely to succumb to insect outbreaks or wildfires that may be increasing in risk with climate change.

[6:24:48] Voice 27: we've got nature protecting us because islands trust is helping us protect uh nature i think

[6:24:54] Voice 27: this is a bare bones budget having been diving deep into it and i think we should hold the course

[6:25:01] Trustee Patrick: all right thank you for everyone speaking you're aware of things how you feel where our challenges

[6:25:09] Trustee Patrick: are and we will have some hard work to do but we're going to take a break now for at least 15

[6:25:13] Trustee Patrick: minutes we're going to see if we can get the projector up and running because we can't

[6:25:17] Trustee Patrick: entertain any emotions unless we do it the old-fashioned way, which will be slow. So enjoy

[6:25:23] Trustee Patrick: your break. We'll be back in at least 15 minutes.

[6:47:30] Voice 1: All right, online, you can hear us online.

[6:47:34] Trustee Patrick: Okay, thank you.

[6:47:37] Trustee Patrick: All right, trustees, I know there's still more people

[6:47:39] Trustee Patrick: on a list to talk, but we wanted to get into an item.

[6:47:44] Trustee Patrick: I know Trustee Luckum felt that, I had no felt,

[6:47:47] Voice 17: I

[6:47:48] Trustee Patrick: had kind of gone over first speakers.

[6:47:49] Trustee Patrick: Did you have a chance to be a first speaker

[6:47:51] Trustee Patrick: and wanted to speak?

[6:47:52] Trustee Patrick: And then we wanted to get a list up

[6:47:54] Trustee Patrick: that Trustee Bernardo has so that we can start talking

[6:47:59] Trustee Patrick: And then adding, if that's okay with those of you who have still your hands up, if that's all right, we're going to, Trustee Leckham's going to speak next. And then we're going to get a list up for something to start talking about items rather than just talking. So, Trustee Leckham.

[6:48:14] Trustee Luckham: Well, you're very kind. And I will just say immediately that I was ashamed of my behavior earlier. And if I had been chastised for that behavior, it would have been appropriate. And my only excuse is that I did spend an afternoon in question period in the legislature last weekend. They're a very uncivil bunch.

[6:48:31] Trustee Luckham: so my apologies again um so back to the budget and thank you david for opening the doorway

[6:48:40] Trustee Luckham: for some positive attribution with respect to the budget and i would support the budget the way it

[6:48:47] Trustee Luckham: is and and certainly if there were council wanted to add a few things back i would also add those

[6:48:54] Trustee Luckham: things back um i think we need to be cautious with all due respect to a variety of opinions

[6:49:01] Trustee Luckham: around the table. We need to not be taken into the grip of fear, because those who we are wary of

[6:49:11] Trustee Luckham: want that to happen. So I'm just going to say about the budget and how much it costs our

[6:49:19] Trustee Luckham: citizens, I'm not a rich guy either, and every dollar you can save is important, and I totally

[6:49:24] Trustee Luckham: respect and want to appreciate that. But unless I'm completely mistaken, the bulk of every penny

[6:49:32] Trustee Luckham: that we acquire from taxpayers goes back into our country, our province, our communities in the way

[6:49:41] Trustee Luckham: of wages, supporting grocery stores, and the like. So it isn't money that disappears, that doesn't

[6:49:50] Trustee Luckham: have tangible benefit and then the work that we do in land use planning supporting you know

[6:49:57] Trustee Luckham: development supporting conservation um also supports our communities one of the complaints

[6:50:06] Trustee Luckham: we get is how come it takes you so long to process an application i've had people tell me that the

[6:50:10] Trustee Luckham: cost of their building has gone up a hundred thousand dollars in the time that you've spent

[6:50:14] Trustee Luckham: processing our application so let's make sure in this time of crisis and there is struggle

[6:50:20] Trustee Luckham: and difficulty, that we are ensuring that we have the funding necessary to deliver

[6:50:25] Trustee Luckham: excellent services to our customers, our clients, our communities. And let's not

[6:50:32] Trustee Luckham: cut back our services to a level where we're not able to be efficient or

[6:50:40] Trustee Luckham: respectful of the very important needs of our communities. So that's my budget piece.

[6:50:47] Trustee Luckham: thank

[6:50:48] Trustee Patrick: you with that and i know trustee bernardo's been waiting to put forward a motion and i will

[6:50:54] Trustee Patrick: let him speak to his motion but uh what i'm going to ask is that we're not going to second the

[6:50:58] Trustee Patrick: motion but what's important is in the motion is a list of of of items that could potentially be cut

[6:51:04] Trustee Patrick: and i think that gives us something to work at and we'll talk about how we can look at that but

[6:51:09] Trustee Patrick: i'll turn the floor over to uh trustee bernardo thank

[6:51:13] Voice 30: you chair for those remarks and yes i think

[6:51:15] Voice 30: think probably in the interest of meeting efficiency it probably makes sense that after

[6:51:19] Voice 30: i make the motion that anybody interested in seconding it hold off until we can have one of

[6:51:25] Voice 30: these kind of um less formal but often productive discussions as we talk about the propositions in

[6:51:32] Voice 30: it um following what i said before um i'm acutely aware that this is the least possibly the

[6:51:41] Voice 30: the convenient time for a trustee to offer a motion that proposes major changes to the budget.

[6:51:49] Voice 30: I just want to assure you I'm not doing it lightly. And if I could ask Alexandra to put

[6:51:53] Voice 30: the motion up on the screen, please. It's rather long, but I'll read it out because

[6:52:02] Voice 30: rather than just talk about it, I'll just read the preamble to it because that actually explains

[6:52:10] Voice 30: my rationale here. Thank you. Whereas perhaps the text could be made a bit larger. Okay.

[6:52:32] Voice 36: Yeah. All

[6:52:34] Voice 39: right. Well, thank you. Thank

[6:52:36] Voice 9: you.

[6:52:43] Voice 30: You may have to move it along as I speak,

[6:52:46] Voice 30: But thank you for that.

[6:52:49] Voice 30: So I'll just dive into it.

[6:52:50] Voice 30: Whereas in a time of severe economic uncertainty, Trust Council is mindful of its responsibility to conduct its work in a prudent and thoughtful manner that serves to support the well-being of Trust area residents.

[6:53:04] Voice 30: The overwhelming consensus of Canadian economists is that the imposition of blanket tariffs on Canada by the United States will increase the cost of living in this country and likely precipitate an economic recession.

[6:53:15] Voice 30: session. It is reasonable to expect that reduced or negative economic growth in British Columbia

[6:53:20] Voice 30: will likely reduce the trust revenue stream by exerting downward pressure on the number of new

[6:53:25] Voice 30: development applications it receives. Consumer cost increases precipitated by tariffs will have

[6:53:33] Voice 30: a disproportionately adverse effect on many trust area residents with relatively low annual incomes.

[6:53:39] Voice 30: In 2024, the Consumer Price Index in British Columbia increased by 2.5%.

[6:53:46] Voice 30: Staff advises that a reduction of approximately $225,000 in proposed expenditures would be required in order to limit the property tax increase in the draft 2025-26 budget to no more than 2.5% over the amount levied under the 2024-2025 budget.

[6:54:04] Voice 30: budget. A working group of volunteer trustees has identified items A to D below as potential

[6:54:12] Voice 30: expenditure reductions in the draft 2025-26 budget. I move that request that staff reduce

[6:54:26] Voice 30: the expenditures proposed by the draft 2025-26 budget as follows. A, defer implementation of

[6:54:32] Voice 30: the city view bylaw portal and software upgrade to the next fiscal year 98 400 b defer filling

[6:54:41] Voice 30: the temporary policy advisor vacancy for six months sixty four thousand twenty five dollars

[6:54:47] Voice 30: c remove the amounts allocated for the funding of potential legal contingencies that may arise

[6:54:52] Voice 30: in connection with denman gabriela maine and north pender local trust committee projects

[6:54:56] Voice 30: $10,000. Reduce the funding allocated to initiate the review of the Liskety Trust Area Official

[6:55:03] Voice 30: Community Plan, $7,500. Further to the options for reducing discretionary budget lines identified

[6:55:12] Voice 30: at page 365 of the draft 2025-26 budget, one, reduce history and heritage grants in aid,

[6:55:21] Voice 30: $6,000. Two, reduce the number of development applications sponsored by Executive Committee,

[6:55:28] Voice 30: $7,725. Three, reduce the funding for the Stewardship Education Program, $9,500.

[6:55:37] Voice 30: Four, reduce the funding for Secretariat Services, $17,000. Reduce the funding of

[6:55:44] Voice 30: of Island Trust Conservancy Board Meetings, $2,850.

[6:55:49] Voice 30: Reduce the funding of office equipment purchases, $2,000.

[6:55:56] Voice 30: That's the motion, and I'll just point out

[6:55:58] Voice 30: that those numbers add up to $225,000.

[6:56:02] Trustee Patrick: Thank you, Trustee Bernardo.

[6:56:04] Trustee Patrick: What I'd like to do is look at this as a list

[6:56:07] Trustee Patrick: rather than a motion,

[6:56:09] Trustee Patrick: because I think we'll get into quite a complex discussion

[6:56:16] Trustee Patrick: if we're going to be amending in and out then we'll be here for days so uh what i wanted to do

[6:56:21] Trustee Patrick: was to look at this as a list discuss each item as a list if if someone chooses to move forward

[6:56:27] Trustee Patrick: with wanting to put that number on the table i think that would be an emotion for that particular

[6:56:35] Trustee Patrick: line item if someone felt they wanted to move with it uh trustee stamford i

[6:56:45] Voice 25: just need a question of

[6:56:46] Voice 25: clarification when we speak reduce the funding um from items basically uh one to six what they're

[6:56:57] Voice 25: actually saying is delete correct okay

[6:57:07] Trustee Patrick: trustee bernardo um

[6:57:09] Voice 30: i'm not excited i struggled with

[6:57:12] Voice 30: the wording there i'm not entirely comfortable with the delete language because this is a

[6:57:16] Voice 30: hopefully temporary measure uh it's it's for this year what happens next year i don't know

[6:57:22] Voice 30: Thank you.

[6:57:25] Voice 32: Is there a list?

[6:57:26] Voice 32: I'm sorry.

[6:57:27] Voice 32: Well, we kind of sort of, so trustee Evans, and then we'll go on up online.

[6:57:33] Voice 19: Oh, okay.

[6:57:35] Voice 19: Just a clarifying question.

[6:57:37] Voice 19: Are we going through this list one item at a time, or is that one person can deal with

[6:57:43] Voice 19: the entire list at a time?

[6:57:44] Voice 19: I would prefer one set at a time.

[6:57:46] Trustee Patrick: I would prefer to go one at a time.

[6:57:48] Trustee Patrick: Otherwise, we're going to be in amendment difficulties.

[6:57:51] Trustee Patrick: difficulties. So one at a time, if someone wishes to put one item forward, put it forward,

[6:57:57] Trustee Patrick: we'll deal with it. We can start at A if we wanted to start with A. Is there anyone who

[6:58:06] Trustee Patrick: wishes to start with A? Is there any questions on A? I can start with

[6:58:11] Trustee Patrick: A. Oops, we've got...

[6:58:13] Trustee Patrick: Okay,

[6:58:14] Voice 32: so Trustee Boland can start.

[6:58:15] Trustee Patrick: Trustee Boland, sorry. David's trying to manage the

[6:58:19] Trustee Patrick: list here best you can as it keeps changing

[6:58:21] Voice 24: so a um i propose that we defer this i it requires a

[6:58:30] Voice 24: significant amount of resources it says so in the business case those resources are probably needed

[6:58:37] Voice 24: for uh to complete the bylaw um uh review and to you know improve all the processes etc etc

[6:58:48] Voice 24: And I also think that there is a system that works, albeit imperfectly.

[6:58:54] Voice 24: And I think that it won't necessarily deliver a sufficiently large improvement to justify implementing it this year with the pressure on resources and funds.

[6:59:07] Voice 24: And, you know, in my experience, a system that's just a into which you have to put your processes.

[6:59:18] Voice 24: It's a huge draw on resources to build those processes.

[6:59:24] Voice 24: And we are updating our processes.

[6:59:27] Voice 24: So arguably, we shouldn't implement this until we have completed the other improvements.

[6:59:37] Voice 24: furthermore as far as I can see from the implementation of CityView as a whole

[6:59:41] Voice 24: it has been delayed because of lack of CityView resources so there's a strong possibility that

[6:59:48] Voice 24: that may continue so I propose that we delay this bylaw portal implementation. Thank you.

[7:00:01] Voice 32: Trustee Harris on A.

[7:00:06] Voice 3: Well, that's tough.

[7:00:08] Voice 3: Let's just stick with A.

[7:00:10] Voice 3: A reminds me of what the previous CAO said about flying over the Gulf Islands and saying it's all green down there and we've done a good job.

[7:00:21] Voice 3: Well, that excludes people.

[7:00:22] Voice 3: A starts to include the fact that there's people down there that we're dealing with.

[7:00:26] Voice 3: And in my 35 years on Salt Spring Island, I've known a lot of people and have been involved in lots of land use deals and logging and all the rest of it.

[7:00:38] Voice 3: And there's more trees there now than there was ever.

[7:00:40] Voice 3: And I know the other islands are greater in that regard.

[7:00:45] Voice 3: But honestly, in all my time on the islands, I have never, in the circles that I travel in, I've never had anybody say anything positive about what the Islands Trust has done.

[7:00:57] Voice 3: So this is a start.

[7:00:59] Voice 3: A is a great start, but it doesn't go far enough.

[7:01:02] Voice 3: And I think the main issue here is that we're dealing with this 20% of what we can deal with in the budget,

[7:01:07] Voice 3: and it ignores the 80% that trustees have zero control over.

[7:01:11] Voice 3: So it's a great start.

[7:01:13] Voice 3: Hope to hear more.

[7:01:14] Voice 3: Thank you.

[7:01:18] Voice 18: Peter Peterson.

[7:01:21] Voice 18: Thank you.

[7:01:22] Voice 18: i'd like to um hear from staff on and specifically because i know this council has uh raised

[7:01:30] Voice 18: concerns about um our enforcement practices my understanding and i'm not on regional planning

[7:01:37] Voice 18: committee so i would like some backup information on how um deferring the implementation of this

[7:01:46] Voice 18: This affects those reforms of our by-law processes.

[7:01:50] Voice 18: Thank you.

[7:01:54] Voice 40: Mr. Cermak.

[7:01:55] Voice 29: Thank you, Chair.

[7:01:56] Voice 29: So the question is, in terms of the by-law enforcement portal on CityView,

[7:02:02] Voice 29: is the request is if we defer that project.

[7:02:05] Voice 29: We have signed a contract.

[7:02:07] Voice 29: We've already spent $24,000 on software, plus $7,000 for maintenance of that software.

[7:02:13] Voice 29: So we're $31,000 into that contract.

[7:02:16] Voice 29: contract. We have had a kick-off meeting with them, and we've deferred work until April

[7:02:22] Voice 29: to make sure, because we're getting by-law enforcement staff back at that time. So we

[7:02:27] Voice 29: could defer it. I don't know what happens without money. The contract I've reviewed

[7:02:31] Voice 29: has no exit clause, but of course we can perhaps negotiate something. And I will remind you

[7:02:37] Voice 29: that this project was deferred from the previous year, which was deferred from the previous

[7:02:41] Voice 29: years so yeah and there's a few other sort of side aspects in terms of

[7:02:47] Voice 29: managing you just proved a oh my god strategic plan sorry the copy is funny

[7:02:55] Voice 29: catching up to me and in that it deals with this issue so this is one of the

[7:02:59] Voice 29: best effective ways for us to do it at the same time not deferring it is that

[7:03:03] Voice 29: is up to you but I will say you'll lose money in that contract if we do do that

[7:03:07] Voice 29: unless we can renegotiate perhaps dr graham

[7:03:14] Voice 12: uh thank you trustee peterson for asking the question

[7:03:18] Voice 12: i was going to ask him thank you director cermak for answering but to getty same question i'm

[7:03:26] Voice 10: looking at the business case on page 268 and it talks about the contract already being signed in

[7:03:32] Voice 10: december of last year so we can default on the contract or break it but that may have it might

[7:03:42] Voice 10: not be a complete deferral of the 98 000 so it could cost us thank

[7:03:51] Voice 36: you could

[7:03:52] Voice 24: we just clarify that

[7:03:54] Voice 24: um the money that's spent already is not included in that 98 that is the money for the project work

[7:04:04] Voice 24: the software spend is not included in that i think if somebody could confirm thank you dr mobs

[7:04:12] Voice 24: uh

[7:04:13] Voice 16: yeah so there's three components to this project there is purchase of software there is

[7:04:19] Voice 16: implementation contract and then there's software maintenance costs um so the purchase of the

[7:04:24] Voice 16: licenses has already taken place that was twenty four thousand dollars uh that was paid out i think

[7:04:28] Voice 16: just a few weeks ago um the implementation of uh the project hasn't begun that's the ninety

[7:04:35] Voice 16: thousand dollars and then the additional eighty four hundred is for the software maintenance

[7:04:40] Voice 16: maintenance. It's the software maintenance piece that we're unsure if we were to amend the timeline

[7:04:46] Voice 16: in our contract to push this work into next fiscal year. We might still be on the hook for

[7:04:53] Voice 16: the software maintenance because we have those licenses purchased. And if they've already been

[7:04:58] Voice 16: installed in some manner by the contractor, we might be on the hook there. That's a bit of an

[7:05:02] Voice 16: unknown to me at this stage. Yeah,

[7:05:10] Trustee Luckham: I'm not in support of cutting this. This is a tool.

[7:05:14] Trustee Luckham: that allows our staff to work more efficiently and productively.

[7:05:18] Trustee Luckham: It's also a tool for our community to be able to access information

[7:05:21] Trustee Luckham: about the work that we're doing.

[7:05:23] Trustee Luckham: This is a Canadian company that employs Canadians.

[7:05:26] Trustee Luckham: Who are we hurting by cutting this budget item?

[7:05:32] Trustee Luckham: What's the evidence?

[7:05:35] Voice 19: I apologize in advance for my question.

[7:05:37] Voice 19: I'm asking this out of curiosity and I'm just looking for some clarity

[7:05:42] Voice 19: of understanding with my question just to couch it.

[7:05:45] Voice 19: um this uh city view bylaw portal was deferred for the current fiscal that we're sitting in

[7:05:54] Voice 19: and i was under the understanding that it wouldn't get reviewed again until this trust council had

[7:06:03] Voice 19: reviewed it and approved it for the upcoming fiscal so i'm asking out of curiosity where the

[7:06:09] Voice 19: where the permission came from to sign a contract prior to receiving approval from this trust

[7:06:17] Voice 19: council to go ahead with the purchase of the software after we had deferred it at our last

[7:06:24] Voice 19: trust council meeting.

[7:06:32] Voice 16: I'll start us off and Director Cermak can jump in if he's got anything

[7:06:35] Voice 16: anything to add. So this project was approved in the current year budget at $90,000. And so

[7:06:44] Voice 16: there's been a delay in the start of that project towards the end of the current fiscal year,

[7:06:50] Voice 16: which is why we've only just signed the contract now and purchased the licenses to begin that work.

[7:06:55] Voice 16: Because we've acknowledged that this project will not be completed in this fiscal year as

[7:06:59] Voice 16: originally anticipated, and therefore we need money next fiscal, we do bring it back to this

[7:07:03] Voice 16: body as it impacts next year's budget so you have a chance to look at the budget holistically

[7:07:11] Voice 19: thank you for your clarification i wasn't sure if i had misremembered and apparently i had so

[7:07:16] Voice 19: thank you so much

[7:07:17] Voice 32: that's steve bernardo uh

[7:07:22] Voice 30: point of clarification director did i understand you

[7:07:25] Voice 30: correctly that there's no risk of contract default by deferring the ninety thousand dollars portion

[7:07:30] Voice 30: of that item uh

[7:07:33] Voice 16: no there is some risk to us um there's no explicit termination clauses in that

[7:07:38] Voice 16: contract that i'm aware of there's you know potential to go back to the contractor and

[7:07:43] Voice 16: ask for a contract amendment to the term of the contract to to extend it into a future fiscal year

[7:07:49] Voice 16: um you know that would be contingent on the contractor being willing to do that whether or

[7:07:54] Voice 16: not they have staff availability um and there's a lack of clarity around whether or not we would

[7:07:59] Voice 16: still incur costs for the maintenance piece of that work because we've already purchased the

[7:08:03] Voice 16: licenses is that fair directors are my perfect

[7:08:07] Voice 12: follow

[7:08:09] Voice 16: -up

[7:08:12] Voice 30: question uh thank you um is um does

[7:08:15] Voice 30: the contract specify a commencement date it

[7:08:21] Voice 16: would specify uh start date and an end date for

[7:08:25] Voice 16: the implementation um and there i believe there should be a timetable as to deliverables director

[7:08:32] Voice 16: Director Cermak knows the contract much better than I do.

[7:08:34] Voice 16: I defer to him.

[7:08:37] Voice 29: I'm sorry, I don't have the exact timetable open in front of me.

[7:08:40] Voice 29: Once we do the kickoff meeting, then there's a series of information.

[7:08:44] Voice 29: We did have a kickoff meeting, but we did acknowledge it was just a meet and greet and a reminder of what we're doing.

[7:08:51] Voice 29: But like I said, I don't have that exact one open.

[7:08:53] Voice 29: And we had wanted to start it sooner, and we deferred it all the way to now due to their staffing, our staffer.

[7:09:01] Voice 29: so at this moment i'm not confident that there is a start date otherwise we would have sort of been

[7:09:05] Voice 29: the fault of it um and i think this like kickoff meeting would be contingent upon us agreeing with

[7:09:11] Voice 29: with with them but if i can find something contrary to that or if there's a date i'll look

[7:09:15] Voice 29: right now well

[7:09:18] Trustee Patrick: that ends our speak if no one wishes to put a motion on there to remove this

[7:09:22] Trustee Patrick: item will go on to be is there anyone who wishes to toss this out for remote okay trustee evans

[7:09:28] Trustee Patrick: um

[7:09:30] Voice 19: due to the clarification that we've received from staff i um would like to remove a from the

[7:09:37] Voice 19: list i don't know if

[7:09:38] Voice 19: you want that made as a motion because this isn't there's

[7:09:42] Trustee Patrick: no motion so

[7:09:42] Trustee Patrick: we'll just proceed to b if there's no motion to put a on the table we'll go to b or unless i'm

[7:09:49] Trustee Patrick: sorry trustee bernardo i

[7:09:54] Voice 30: put forward a motion that's awaiting seconding um if nobody puts

[7:09:59] Voice 30: forward a motion to put up a i will proceed with the motion i will hope that somebody will second

[7:10:05] Voice 30: it so something has to if the trust council wishes to um modify the direction i'm intending to go uh

[7:10:14] Voice 30: i think we need to have a motion that addresses the point there's

[7:10:19] Trustee Patrick: no motion on the floor second

[7:10:20] Trustee Patrick: the motion needs to be a motion to put on this item to cut so if you'd like to make an

[7:10:26] Trustee Patrick: a motion to remove this item and we'll debate this item trustee elliott so

[7:10:33] Voice 23: just speaking of

[7:10:34] Voice 23: the process i think trustee bernardo you were advised by staff and myself that putting these

[7:10:40] Voice 23: forward one at a time as a motion that council could then debate and vote for or against would

[7:10:46] Voice 23: be best so if somebody wants to put that first motion a on the table we can vote for it and

[7:10:52] Voice 23: then move on i'm not in favor of voting for all of those all

[7:10:56] Voice 30: right i think sorry um i i think the

[7:11:00] Voice 30: cleanest way at least from my perspective proceeding would be you know after hitting

[7:11:03] Voice 30: the discussion if nobody else is going to put forward the motion that um that we defer

[7:11:09] Voice 30: implementation of the city view portal then uh i'm prepared to do it and hope that somebody will

[7:11:16] Voice 30: second it please

[7:11:17] Trustee Patrick: do i

[7:11:18] Voice 30: move that the um i move that trust council requested staff reduce the

[7:11:23] Voice 30: expenditures proposed by the draft 2025-26 budget

[7:11:28] Voice 30: by deferring implementation of the City View by-law portal and

[7:11:31] Voice 30: software upgrade to the next fiscal year.

[7:11:34] Trustee Patrick: Is there a second?

[7:11:37] Trustee Patrick: Trustee Mabley? Is there a discussion?

[7:11:43] Trustee Patrick: No discussion.

[7:11:47] Trustee Patrick: I'll call the vote. All those in favor?

[7:12:02] Trustee Patrick: That's 10 in favor. Lower your hands. All those

[7:12:07] Trustee Patrick: opposed? Opposed to abstain.

[7:12:22] Voice 39: There's 24 trustees.

[7:12:24] Voice 38: We have 24 trustees? Are there 24 trustees?

[7:12:28] Voice 38: And I would have voted against it, so

[7:12:30] Trustee Patrick: if I hadn't raised my hands, I would have voted against it.

[7:12:33] Voice 39: Okay. Yeah. So that's 13. Yeah. Okay. Okay. Sorry. Okay. Just a little second.

[7:12:44] Voice 39: let's just do a recount yeah you

[7:12:46] Trustee Patrick: want to do a recount okay we're sorry we're going to do a

[7:12:48] Trustee Patrick: recount there we were all those in favor raise your hands apologize once again raise your hands

[7:12:54] Trustee Patrick: if you're in favor removing the city view software or software whatever

[7:13:00] Voice 38: it is portal

[7:13:02] Voice 38: okay

[7:13:03] Voice 39: so i get 10 in favor okay lower your

[7:13:05] Voice 1: hands all

[7:13:10] Trustee Patrick: those opposed raise your hands

[7:13:18] Voice 38: 13 opposed. And how many do we have in the room?

[7:13:22] Voice 38: 23.

[7:13:23] Voice 38: There's 23, so that's everybody.

[7:13:25] Trustee Patrick: Okay. So that fails. So we're going to move on to the next item on the list.

[7:13:36] Trustee Patrick: You're going to start a new list there, so Trustee Peterson?

[7:13:42] Voice 18: Thank you. So on item B, which is deferring the temporary policy advisor vacancy for six months,

[7:13:49] Voice 18: again i'd like to look to staff my understanding that deferring this would have impacts on

[7:13:56] Voice 18: work at trust area services including such things as getting letters out and communication with

[7:14:04] Voice 18: first nations for example other agencies and such and we just asked the director to

[7:14:11] Voice 18: give us a little bit of your sense of the impact of deferral thank you

[7:14:15] Voice 18: Thank

[7:14:17] Voice 20: you, Chair. So I'll direct there is a now analysis of no new resources on pages.

[7:14:24] Voice 20: One second here. Page 250 of your agenda package under option three. Essentially,

[7:14:32] Voice 20: this position is being requested because the usual work of the senior policy advisor

[7:14:37] Voice 20: is unsupported at this time, while that position has been diverted to supporting the policy

[7:14:41] Voice 20: statement amendment project. Over the last number of years, essentially, I've been taking on this

[7:14:46] Voice 20: work outside of regular duties and our grants manager has taken on a number of the other duties

[7:14:50] Voice 20: the grants manager has recently resigned from that position and will be bringing in someone new

[7:14:55] Voice 20: who likely without eight years of experience isn't going to have discretionary time to sort of help

[7:14:59] Voice 20: with those duties so the types of duties this takes on runs the full gamut of many of the things

[7:15:05] Voice 20: that have been talked about in this meeting today from supporting agreements to intergovernmental

[7:15:09] Voice 20: relations um to advocacy to indicator work a whole gamut of things um so there is a risk to

[7:15:17] Voice 20: some of the initiatives that you'd like to see happen if this can't be filled in addition the

[7:15:21] Voice 20: conservancy has a statutory requirement to engage 26 nations around the next five-year plan and the

[7:15:28] Voice 20: conservancy has written to executive committee asking for a portion of that policy advisor's

[7:15:33] Voice 20: time to assist with that work without that support um essentially all other business

[7:15:39] Voice 20: a policy work of the conservancy and project management that falls to the manager will have

[7:15:43] Voice 20: to halt such that there is a core focus on that first station engagement work

[7:15:47] Voice 20: happy to provide more detail if it's required yeah

[7:15:51] Voice 18: just uh a follow-up um in that section

[7:15:54] Voice 18: which thank you for for pointing us out to an option three there um you also mentioned um

[7:16:02] Voice 18: potential impact on elements of the strategic plan, which we just approved. So can you speak

[7:16:10] Voice 18: to the strategic plan items a little bit for us? Thank you.

[7:16:15] Voice 20: Yes, I don't have to scroll back up,

[7:16:17] Voice 20: but essentially you had a number of initiatives on there relating to advocacy that we wouldn't

[7:16:23] Voice 20: have staff report for, so those would not

[7:16:24] Voice 1: be able to

[7:16:25] Voice 20: proceed. And depending on the request around

[7:16:27] Voice 20: the provincial review, I'll have to look to the CAO, but essentially that would be the position

[7:16:31] Voice 20: that would be assisting in some of the work that might be asked for um so really you wouldn't be

[7:16:35] Voice 20: resourcing many of the core initiatives in that strategic plan including

[7:16:39] Voice 18: the provincial review

[7:16:41] Voice 18: thank you by

[7:16:44] Voice 32: australia um

[7:16:53] Voice 23: thank you and so in doing some of this background work we had inquired

[7:16:57] Voice 23: uh as to what was the where we're at with the fulfillment of this position and my understanding

[7:17:04] Voice 23: is we're already at screening resumes.

[7:17:07] Voice 23: So I think when we were first looking at places to cut

[7:17:11] Voice 23: with this working group,

[7:17:12] Voice 23: we thought deferring the temporary policy advisor

[7:17:14] Voice 23: for six months was viable,

[7:17:17] Voice 23: but I didn't understand that this had already been approved

[7:17:20] Voice 23: in September, and we are now looking for,

[7:17:25] Voice 23: basically this budget will cover the year starting when

[7:17:29] Voice 23: and where we are in the fulfillment process.

[7:17:32] Voice 23: Thanks.

[7:17:35] Voice 20: So I have resumes in my inbox, and that will be one of my top priorities after this meeting is to

[7:17:41] Voice 20: move forward with recruitment. Given that we're in mid-March, it seems that I likely wouldn't

[7:17:46] Voice 20: have someone in place until I look to the Director of Administrative,

[7:17:49] Voice 20: probably at the

[7:17:50] Voice 20: very earliest, mid-April to late April. If

[7:17:56] Voice 23: we defer this position, is that going to make

[7:18:00] Voice 23: recruitment harder in six months' time?

[7:18:06] Voice 20: Yes. As you might remember, you funded

[7:18:08] Voice 20: this position in September for me, but because it took a while to get through classification

[7:18:13] Voice 20: and then post it, and I had to only post it to the end of March, we had a failed competition

[7:18:17] Voice 20: with an insufficient number of qualified applicants. So in order to get qualified

[7:18:22] Voice 20: applicants, you've got to be able to offer them a reasonable length of work term to make it

[7:18:26] Voice 20: worthwhile for them to apply for it. So six months generally for this caliber of person that we're

[7:18:31] Voice 20: to attract usually isn't enough trustee

[7:18:37] Voice 32: middleton thank

[7:18:41] Trustee Middleton: you um i think the general comment here

[7:18:44] Trustee Middleton: though what trustee bernardo um was attempting to do was sort of a bold uh move that required

[7:18:52] Trustee Middleton: sort of an across the board level of sacrifice that i think now isn't working so with his point

[7:18:59] Trustee Middleton: a being uh being uh rejected i don't see much point in going through these these these rest

[7:19:06] Trustee Middleton: of these lines because we're not going to achieve his objective and um and this is the same old same

[7:19:12] Trustee Middleton: old of the budget review process where we scrabble over two thousand dollars here five thousand

[7:19:17] Trustee Middleton: dollars there it goes on for hours it's unfulfilling it doesn't achieve anything like

[7:19:23] Trustee Middleton: what i think trustee bernardo has um that was was trying to um uh have happen um i don't know if

[7:19:32] Trustee Middleton: what better ideas I have other than caution that going through line items that save us like

[7:19:37] Trustee Middleton: a thousandth of a percent of our budget are in any way a useful exercise. I see some trustees,

[7:19:47] Trustee Middleton: I apologize, I had to attend a meeting, so I may have missed this, but page 365 is a list of things

[7:19:54] Trustee Middleton: that have been cut. Is that so? Or this is projected to be cut. So these have already been

[7:20:01] Trustee Middleton: been cut and are they referenced in the business cases this is that i've been asking around and

[7:20:07] Trustee Middleton: i'm not getting an answer so the business cases that perform you know over 100 pages of this

[7:20:12] Trustee Middleton: agenda are some of those items now cut based on this summary table in three on page 365

[7:20:21] Trustee Middleton: or am i misunderstanding what's being presented to us

[7:20:25] Voice 16: so page 365 the top three tables are items

[7:20:29] Voice 16: that have already been removed from the budget if those items had associated business cases we

[7:20:35] Voice 16: do still advance them in the council agenda so council can see the material and determine if

[7:20:40] Voice 16: you agree that it was a right decision to remove those from the budget the last table on that

[7:20:46] Voice 16: worksheet those are items that still remain in the budget that are soft spots that could be

[7:20:52] Voice 16: considered for reduction without significant impact to operations just

[7:20:58] Voice 32: yet um

[7:21:03] Voice 19: if we can get

[7:21:05] Voice 19: the motion back up on the um thank you um to defer the temporary policy advisor for six months given

[7:21:17] Voice 19: the impact that it's going to have on staff and projects um and the fact that we have uh

[7:21:24] Voice 19: an applicant's list right now that is difficult to get i would not be in favor of advancing this

[7:21:31] Voice 19: Thank you.

[7:21:33] Voice 30: Trustee Bernardo. Yes, I'm moved

[7:21:38] Voice 30: by Trustee Middleton's

[7:21:42] Voice 30: suggestion that this has now become an exercise in futility

[7:21:47] Voice 30: to disagree with him with much respect nonetheless

[7:21:50] Voice 30: because the goal here is to do what we can

[7:21:56] Voice 30: and to get

[7:21:58] Voice 30: and he's right in one respect is that my purpose here is

[7:22:02] Voice 30: is to get trust counsel to put its mind to the issue and to address it.

[7:22:09] Voice 30: But I am aware that we have a need here to be prudent and wise with the use of our time.

[7:22:17] Voice 30: And I'm going to suggest that given the failure of that first motion

[7:22:24] Voice 30: and given the tenor of what's happening in the meeting,

[7:22:28] Voice 30: i'm inclined to simply put up the motion as originally drafted and if somebody's prepared

[7:22:35] Voice 30: to second it if it's feasible and it's possible to simply put it up to a straight up and down vote

[7:22:42] Voice 30: without entertaining any amendments to it and then if it fails then that's the end of it and

[7:22:48] Voice 30: we can move on to the next thing and if it's not and i don't think it's going to succeed

[7:22:52] Voice 30: because of what's happened with that night some thousand dollars so i'm trying to be responsible

[7:23:00] Voice 30: here in terms of our use of our time but i do want this body to take a stand one way or the other

[7:23:07] Voice 30: and it seems to me that's the direction it's going so we might as well have the up and down

[7:23:11] Voice 30: vote now is that feasible to have the up and down vote without it getting tripped up by

[7:23:15] Voice 30: amendments and that sort of thing it'll

[7:23:19] Trustee Patrick: be at the will of this body uh trustee peterson yeah just to

[7:23:24] Voice 18: procedurally um uh i'm not aware of a methodology by which uh unless it's just agreement around the

[7:23:32] Voice 18: table by which a motion is prohibited from amendment but i'm happy to hear from director

[7:23:38] Voice 18: merler um

[7:23:40] Voice 38: no there's no way to predict that that's kind of the will of the table if somebody wants to

[7:23:46] Voice 38: move a motion to amend then that's something that and secondly that's something the chair would have

[7:23:52] Voice 38: have to entertain the other comment i wanted to make is you've already voted on and made a decision

[7:23:57] Voice 38: on item a so it'd be wrong to put that back in here because you're you're now reconsidering the

[7:24:04] Voice 38: decision that's already been made so you could do it with um the remainder of them though if you

[7:24:08] Voice 38: wanted to do that i

[7:24:12] Trustee Patrick: was gonna say i just want to note that a group of trustees spent a long time

[7:24:17] Trustee Patrick: trying to assist Trustee Bernardo by saying where could cuts be this and the intent of the group was

[7:24:25] Trustee Patrick: that each individual item would be looked at individually so that's where this list comes from

[7:24:30] Trustee Patrick: uh it is it was a it is a difficult task at hand and I see some more questions Trustee Gavro

[7:24:38] Trustee Patrick: I just

[7:24:39] Voice 17: wanted to highlight the fact that we already voted on what was a

[7:24:42] Voice 17: before and then we'll be bringing it back that's

[7:24:44] Trustee Luckham: all the one thing

[7:24:44] Voice 17: same.

[7:24:47] Trustee Luckham: If I can be of help, if I can be of help, we have a motion on the floor, which was the second

[7:24:57] Trustee Luckham: item here. We should actually just deal with that.

[7:25:01] Trustee Patrick: There's no motion on the floor. Oh,

[7:25:03] Trustee Luckham: sorry. I do

[7:25:05] Trustee Luckham: believe that. Did you not just read out the second item as a motion? No. Oh, I see. Okay. Sorry. So

[7:25:12] Trustee Luckham: So then, you know, so that dispensed with, I would suggest that if there's any further motions on this at all, they should come forward now and we don't need to go through them.

[7:25:25] Trustee Luckham: Yeah, that's true.

[7:25:26] Voice 34: Yeah.

[7:25:26] Trustee Luckham: So if there's anybody, so over to you, Chair.

[7:25:29] Voice 32: Yeah.

[7:25:29] Voice 32: Several of

[7:25:35] Voice 25: these suggestions are also on page 365.

[7:25:40] Voice 25: So, I'm not sure in process, you know, if we vote this down, then we start to look at

[7:25:48] Voice 25: the reductions suggested on 365, are we then going back into the same questions?

[7:25:55] Trustee Patrick: We couldn't do that.

[7:25:57] Trustee Patrick: No.

[7:25:57] Trustee Patrick: Yeah.

[7:25:58] Trustee Patrick: So, no, those items, there's items on this list that should be preceded that have value

[7:26:05] Trustee Patrick: and there are certainly items that should be discussed on this list.

[7:26:08] Trustee Patrick: uh those should be brought forward and acted on individually and some of those are on that table

[7:26:16] Trustee Patrick: at the bottom of that table oops

[7:26:21] Voice 30: if i if i may i look i i can go either way uh i i'm not bound

[7:26:26] Voice 30: the one way or the other as just offering that as a way of just moving the thing along

[7:26:30] Voice 30: but if

[7:26:31] Voice 1: if

[7:26:32] Voice 30: the um the chair uh believes that the smart thing to do is to just take them one at a

[7:26:38] Voice 30: time and debate each one of these that we could do it that way too well

[7:26:43] Trustee Patrick: my concern is if if your

[7:26:44] Trustee Patrick: motion fails then if any of those items that have been identified by staff is potentially

[7:26:50] Trustee Patrick: available to be removed we could not consider them so we should consider those items if we wish to

[7:26:58] Trustee Patrick: and then what's remaining you could put in your your your group of items then there's not you

[7:27:05] Trustee Patrick: you know, they're being dealt with separately.

[7:27:07] Trustee Patrick: So that's the risk.

[7:27:08] Voice 30: I'm in the chair's hands.

[7:27:10] Trustee Patrick: Yeah.

[7:27:10] Trustee Patrick: So that's the risk.

[7:27:11] Trustee Patrick: And so if there's interest in the items that are on the page 300 and,

[7:27:18] Trustee Patrick: sorry, 365.

[7:27:21] Voice 24: I would make that motion and talk to it.

[7:27:28] Voice 39: So what motion?

[7:27:31] Trustee Patrick: Sorry.

[7:27:33] Trustee Patrick: Trustee Bowen,

[7:27:34] Trustee Patrick: we were trying to look at probably dealing with these items individually

[7:27:37] Trustee Patrick: again.

[7:27:39] Trustee Patrick: So we understand them.

[7:27:41] Voice 24: I was going to make the motion for the items that are on page 365 and speak to those.

[7:27:48] Voice 24: And then it's separate from the other items.

[7:27:52] Voice 24: Correct.

[7:27:52] Voice 24: I'm

[7:27:53] Trustee Patrick: fine with that, but we should do them one at a time just so that we can discuss.

[7:27:56] Trustee Patrick: I know it's difficult.

[7:27:57] Trustee Patrick: One at a time so we can understand what we're removing.

[7:28:06] Trustee Patrick: No, we could either go back to B.

[7:28:09] Trustee Patrick: We can choose which way you want to go.

[7:28:11] Trustee Patrick: Trustee Luckham.

[7:28:13] Trustee Patrick: That's all right.

[7:28:14] Trustee Luckham: if if trustee boland wants to advance a motion that has multiple elements in it the opportunity

[7:28:23] Trustee Luckham: exists to divide that motion if it's felt that there are some areas that there needs to be

[7:28:30] Trustee Luckham: different kind of discussion just trying to help facilitate the way i

[7:28:34] Trustee Patrick: guess of trust director mobs

[7:28:40] Voice 16: um so you know i sense there's not a lot of love in the room for doing things

[7:28:44] Voice 16: one at a time because it can be tedious but it is probably the easier way to have clear votes

[7:28:53] Voice 16: if you group items together a trustee may agree with item number one and not item number two

[7:28:59] Voice 16: and then you end up spending time splitting votes or amending motions and it takes up more time in

[7:29:06] Voice 16: the end if you systematically go through items one by one with efficiency you can achieve a good

[7:29:12] Voice 16: reduction if that's what you're after you just need to follow a system yeah

[7:29:17] Trustee Patrick: so that's if if this

[7:29:20] Trustee Patrick: is the list someone would like to work off of i would entertain motions on the items on this list

[7:29:25] Trustee Patrick: one at a time

[7:29:27] Voice 32: okay so well i'll go back to my speakers list so trustee middleton trustee

[7:29:33] Trustee Patrick: middleton yes

[7:29:36] Trustee Middleton: i think we've been we're living with the problem that having a non-integrated

[7:29:41] Trustee Middleton: corporate planning and budgetary process delivers to us every year this time we basically we have

[7:29:48] Trustee Middleton: an increase we have no meaningful way of tackling the increase because the items budgeted that

[7:29:53] Trustee Middleton: largely are responsible for that increase are baked in as the saying goes and so

[7:30:00] Trustee Middleton: I think what we're left with is there was a meaningful attempt by Trustee Bernardo to

[7:30:04] Trustee Middleton: make sort of a solidarity statement to our public. It's not worked. Fair enough. That's how things go.

[7:30:12] Trustee Middleton: There's no point picking away at $2,000 or $3,000 here because we won't achieve

[7:30:18] Trustee Middleton: anything like it. There will be a tax increase. There's going to be a tax increase. That's just

[7:30:23] Trustee Middleton: the bottom line. We have to basically accept that. It seems to me, in support of what I think the

[7:30:28] Trustee Middleton: chair has said that that list identified by staff is as good a cross-sectional list as we should

[7:30:34] Trustee Middleton: we will find i would suggest um adopted wholesale uh we've we've cut where we can

[7:30:42] Trustee Middleton: basically using the advice of staff but we have to accept that because of our structural

[7:30:50] Trustee Middleton: strategic planning such budgetary planning processes we are going to have to basically

[7:30:57] Trustee Middleton: pass a budget with an increase and from some people may think that's not a bad thing I mean

[7:31:03] Trustee Middleton: but I'm just stating I'm not I'm not putting a kind of a moral weight on that I'm just saying

[7:31:07] Trustee Middleton: that factually I think this is where we are otherwise we we do what we've done every year

[7:31:12] Trustee Middleton: we will spend almost a full day arguing over two or five thousand dollars on a line item

[7:31:18] Trustee Middleton: so I'm not particularly frustrated I'm trying to hopefully give the guidance of what I've seen

[7:31:26] Trustee Middleton: over you know this would be probably what the 12th or 13th budget process I've been involved with and

[7:31:31] Trustee Middleton: so my recommendation is go with go with what staff have only held in that third third or fourth table

[7:31:38] Trustee Middleton: accept that we're having an increased budget and we move on and put our efforts into all

[7:31:44] Trustee Middleton: working together to develop an integrated plan budget slash corporate planning process next year

[7:31:51] Trustee Middleton: Trustee Mayer, Lee.

[7:31:54] Voice 14: Thank you.

[7:31:55] Voice 14: Yeah, I'm a little confused here because I agree with Lee.

[7:31:59] Voice 14: If we go through the line items on this list one at a time and vote for them, that's fine.

[7:32:04] Voice 14: I think there's still some confusion that we might be dealing with the rest of Joe's list.

[7:32:10] Voice 14: And I think that has died on the vine, unfortunately.

[7:32:14] Voice 14: Joe, it's just the way it is.

[7:32:17] Voice 14: So I would agree with this.

[7:32:19] Voice 14: But I'm not quite sure, Chair, where we're at, which list we're dealing with right here.

[7:32:25] Trustee Patrick: These items are also on his list.

[7:32:27] Trustee Patrick: And I'm saying some of these have a higher likelihood of being selected or supported by trustees to be removed.

[7:32:38] Voice 14: Yeah, it's a follow-up.

[7:32:40] Voice 14: The reality is there are other things on Joe's list that haven't been voted on.

[7:32:43] Voice 14: and so um if we're going to vote on the we're going to use this list then um then let's use

[7:32:50] Voice 14: this list but uh i mean imb is not on this list right so um we just need to decide which list

[7:33:00] Voice 14: we're dealing with director

[7:33:01] Trustee Patrick: mobs um

[7:33:04] Voice 16: i think maybe the focus shouldn't be on which list are we

[7:33:08] Voice 16: looking at there any item that's listed in the budget can be considered if if uh you know trust

[7:33:14] Voice 16: council doesn't wish to undertake an activity these are items staff have identified there may

[7:33:18] Voice 16: be other items that trustees want to discuss maybe they don't see value in funding anymore

[7:33:23] Voice 16: in this particular budget climate um and i think there's more discretion than perhaps is realized

[7:33:31] Voice 16: you know there are a number of strategic plan projects listed um that could be examined we're

[7:33:36] Voice 16: not limited to what is on this list or the list that's been proposed by trustee bernardo so just

[7:33:41] Voice 16: want to make that clear trustee

[7:33:46] Voice 32: harris thank

[7:33:48] Voice 3: you i would just like to speak to trustee bernardo's

[7:33:52] Voice 3: request to read his motion in full and we can get behind it or not people we can put our money where

[7:34:00] Voice 3: our mouth is and i think it's only fair to him he went to the time to put this motion together

[7:34:05] Voice 3: let's hear it put in front of us in its entirety and we vote on it yes or no and then for the rest

[7:34:12] Voice 3: of it we should just get on with the vote is what i the way i look at it we're talking about we're

[7:34:17] Voice 3: splitting hairs here we've got 20 of the budget basically that we can sort of play with and we

[7:34:23] Voice 3: see what the where the climate is for it and the reality is there's about 80 that we have no

[7:34:29] Voice 3: control over and that's the big issue so again let's hear joe trustee bernardo's motion in its

[7:34:36] Voice 3: entirety and and vote on it and then let's vote on the budget yes or no thank you trustee evans

[7:34:45] Voice 19: um i am not in support of removing anything else off um the list on the screen um the first two

[7:34:52] Voice 19: items have to do with people with low income requiring our assistance with grants and we've

[7:34:59] Voice 19: got a lot of people in the wings waiting for this and we haven't been able to do it in the past year

[7:35:04] Voice 19: So I'm not in favor by removing the secretary the stewardship education program where we get all of our webinars

[7:35:10] Voice 19: Which were highly attended

[7:35:13] Voice 19: There will be zero budget for the next fiscal and there's a lot of webinars that we would like to proceed with and educational programs

[7:35:19] Voice 19: if you remove the

[7:35:22] Voice 19: Secretariat services that means there is zero

[7:35:25] Voice 19: funding to all of the interagency cooperation

[7:35:29] Voice 19: cooperation, programs that we're aiding. And again, that amount is used up every year

[7:35:36] Voice 19: pretty much to the penny. I can't speak to the last two. And I have a separate question on a

[7:35:45] Voice 19: different topic with regard to the time tracking software. Is the time tracking software the name

[7:35:52] Voice 19: of the software you're looking for or is that just the um the title of a solution that you're looking

[7:36:03] Voice 19: for and i'm targeting this to staff the

[7:36:09] Voice 29: chair it's the title of the action we're seeking to resolve

[7:36:14] Voice 19: therefore i have nothing that i would like to remove out of this budget but at some point i

[7:36:19] Voice 19: would like a discussion to add in at least one more of the in-person trust council meetings

[7:36:25] Voice 19: okay

[7:36:28] Voice 32: continue with first speakers trustee Graham thank you chair

[7:36:34] Voice 34: um

[7:36:35] Voice 12: as a member of financial

[7:36:37] Voice 12: planning which is the workhorse of trust council to do the work that we're looking at the results

[7:36:43] Voice 12: of the work that we're doing have been wrestled with by the members of financial planning a number

[7:36:49] Voice 12: of times there may be an assumption that that members of the financial planning have not

[7:36:55] Voice 12: considered the items in the fourth box but they have been considered they've been discussed and

[7:37:01] Voice 12: considered and we reached we've made a decision not to cut those it's frustrating to be honest

[7:37:07] Voice 12: to be on that particular committee and then to come here and and have these items once again

[7:37:16] Voice 12: considered but you empower the financial planning committee to do that work and we've brought the

[7:37:23] Voice 12: the work back to you with our recommendations.

[7:37:25] Voice 12: And I actually think we did a pretty good job.

[7:37:28] Voice 12: Staff did an amazing job.

[7:37:29] Voice 12: Directors did a great job.

[7:37:31] Voice 12: Trustees have done a great job.

[7:37:32] Voice 12: Local trust committees have been a wonderful job.

[7:37:34] Voice 12: And really this should be our opportunity

[7:37:37] Voice 12: to thank everyone that's done a great job

[7:37:40] Voice 12: to produce this really conservative small C budget

[7:37:44] Voice 12: and get on with it.

[7:37:45] Voice 12: Thank you.

[7:37:47] Voice 32: Trustee Yates.

[7:37:48] Voice 32: Just

[7:37:51] Voice 4: looking at those options for cutting on page 365, I would echo exactly what Trustee Evans said about the first four, and the fifth one, Islands Trust Conservancy Board meetings, we have to have at least one in-person meeting a year.

[7:38:13] Voice 4: coming up we are going to be meeting a new uh temporary manager um that some people haven't

[7:38:21] Voice 4: even met yet we also have one of the board members we're hoping um Tanner Timothy may be able to

[7:38:29] Voice 4: attend in person we have not met him yet in person

[7:38:32] Voice 4: the rest of our meetings are virtual meetings so

[7:38:37] Voice 4: So I would really be loathe to cut that in-person Conservancy Board meeting.

[7:38:45] Voice 32: Trustee Bernardo.

[7:38:49] Voice 32: Yeah,

[7:38:49] Voice 30: what we still have here is we seem to be wandering around with just general comments

[7:38:55] Voice 30: about what we individually want to see in the budget.

[7:38:58] Voice 30: I have a half motion floating out there.

[7:39:02] Voice 30: I'd like to bring some clarity to the process and bring it to the inevitable conclusion

[7:39:06] Voice 30: that we can all see and we're all tripping up over the process my suggestion is this that we've had

[7:39:14] Voice 30: that one initial motion that removed from consideration the city view but view but bylaw

[7:39:20] Voice 30: portal thing i'm going to suggest that i withdraw my original motion and i'm going to make another

[7:39:30] Voice 30: motion which is the same one minus that first item in the hopes that somebody will second it

[7:39:36] Voice 30: And in the further hope that unless somebody really wants any of those cuts, you know, they will go back in the hopes that there will be no amendments.

[7:39:49] Voice 30: We can have the straight up and down vote and all of those cuts will be defeated because and then we just can move on to the rest of it.

[7:39:57] Voice 30: And by cutting all of those, or sorry, by defeating that motion, just so you understand this, all the tweaking I did with the remaining things at page 365 that have room for cuts, it's pretty clear the tenor in this room is very little support for doing any of that.

[7:40:14] Voice 30: So I'm trying to be realistic here and just move this process along.

[7:40:19] Voice 30: But I want to resolve it.

[7:40:21] Voice 30: And I want this organization to take a stand one way or the other.

[7:40:26] Voice 30: so with that

[7:40:30] Voice 30: I'm withdrawing my original motion

[7:40:32] Voice 30: and I'm making

[7:40:33] Voice 30: and I really hope I don't have to read it over again

[7:40:38] Voice 30: the same motion

[7:40:39] Voice 30: minus

[7:40:41] Voice 30: the first bit

[7:40:42] Voice 30: so we'll give

[7:40:44] Trustee Patrick: Alexander a minute

[7:40:47] Trustee Patrick: is it already there

[7:40:48] Trustee Patrick: and

[7:40:54] Trustee Patrick: alright

[7:40:55] Trustee Patrick: so Trustee Bernardo

[7:41:00] Trustee Patrick: you are making that motion

[7:41:02] Trustee Patrick: yes

[7:41:04] Voice 30: i'm moving basically the same motion i did before minus the city view thing in the hopes that

[7:41:10] Voice 30: somebody will second it and that we can have a straight up and down vote all

[7:41:14] Trustee Patrick: right is there a

[7:41:16] Trustee Patrick: second to the motion trustee maberly so we have a motion made and seconded is there any discussion

[7:41:25] Trustee Patrick: and i'll bear in mind just the time i'm going to give you a time check here we have

[7:41:28] Trustee Patrick: approximately a half an hour hands

[7:41:34] Voice 32: have just gone up and down and up and down so

[7:41:38] Voice 32: trustee Peterson thank you

[7:41:42] Voice 18: I'm speaking in in opposition to the motion it's

[7:41:50] Voice 18: unfortunate I understand trustee Bernardo's intent to bring the short of

[7:41:58] Voice 18: a better term an omnibus motion that would achieve a specific result um despite advice otherwise uh

[7:42:08] Voice 18: perhaps that advice um as it may be may be resonating at this point but the reality is

[7:42:16] Voice 18: is that despite the fact that there's items in this list that i would support as cuts i can't

[7:42:22] Voice 18: support the motion as an omnibus motion and unfortunately it means that we won't be able

[7:42:26] Voice 18: to reconsider the items that i might have supported cutting so speaking in opposition to the

[7:42:33] Voice 18: motion thank you trustee elliott pretty

[7:42:42] Voice 23: much the same same uh i went through all the um business

[7:42:45] Voice 23: cases for the um ltc projects and that's where the potential for reductions of um what would have been

[7:42:53] Voice 23: 1700 17 500 would have been and we could have had a conversation about adding in a council meeting

[7:43:00] Voice 23: and offsetting it with certain other reductions,

[7:43:03] Voice 23: but that's impossible now, so I can't support the motion.

[7:43:06] Voice 23: Thank you.

[7:43:09] Trustee Patrick: Is that it?

[7:43:10] Trustee Patrick: Okay, with no further discussion, I'm going to call the vote.

[7:43:14] Trustee Patrick: All those in favour?

[7:43:16] Trustee Patrick: In favour.

[7:43:25] Trustee Patrick: All right, lower your hands.

[7:43:28] Trustee Patrick: All those opposed?

[7:43:31] Trustee Patrick: 12,

[7:43:38] Voice 39: so that will meet, what's that?

[7:43:44] Voice 39: That's 20.

[7:43:45] Voice 39: How many do we have?

[7:43:46] Voice 39: Oops. Oh, I'm

[7:43:47] Voice 38: sorry. So that would be three abstain. So that would be 11. So, okay, it still fails.

[7:44:00] Voice 22: Okay, so

[7:44:00] Trustee Patrick: are we? What's that? I'm sorry. I'm just

[7:44:04] Voice 38: looking at why. Yeah, I would.

[7:44:06] Voice 38: You've lost against it. Yes. So that was one more for against. So it's nine against.

[7:44:10] Voice 38: and what did I say

[7:44:12] Voice 38: sorry

[7:44:13] Voice 38: 12 against

[7:44:15] Voice 38: 8 in favour

[7:44:17] Voice 38: that fails

[7:44:18] Trustee Patrick: just trying to make sure we had the numbers

[7:44:21] Trustee Patrick: okay I know

[7:44:23] Trustee Patrick: Trustee Yates is going to

[7:44:24] Trustee Patrick: has a motion

[7:44:26] Trustee Patrick: Trustee Boland's next sorry

[7:44:28] Trustee Patrick: I

[7:44:29] Voice 24: just want to say could you record my name

[7:44:31] Voice 24: please as being against

[7:44:33] Voice 24: that or in favour of that motion

[7:44:35] Voice 24: thank you

[7:44:36] Voice 24: I believe that's possible

[7:44:39] Voice 24: thank you thanks i

[7:44:42] Voice 3: would request the same thing trustee harris speaking thank you chair

[7:44:45] Voice 3: patrick thank

[7:44:47] Trustee Patrick: you thank

[7:44:48] Voice 3: you trustee

[7:44:49] Trustee Patrick: folk question alexander are you getting

[7:44:56] Voice 7: all of us

[7:44:58] Voice 13: and trustee dodds please and trustee allen

[7:45:08] Voice 36: in favor

[7:45:10] Voice 9: chair yes may i please read the list thank you

[7:45:14] Voice 9: so i have a for the book bullen harris

[7:45:17] Voice 9: bernardo falk hunter dodd neighborly maybe anyone else all right

[7:45:28] Voice 39: all right all right okay

[7:45:31] Trustee Patrick: are there any other trustees trustee yates i

[7:45:39] Voice 4: have a motion to put

[7:45:40] Voice 4: forward and if it's seconded then i will then speak to it i move that trust council increase

[7:45:47] Voice 4: the 2025-26 budget for trust council meetings by sixty seven thousand five hundred dollars

[7:45:54] Voice 4: to provide funding for four in-person Trust Council meetings.

[7:46:00] Trustee Patrick: Is that a

[7:46:00] Trustee Patrick: second, Trustee Borthwick?

[7:46:04] Trustee Patrick: Is there any discussion?

[7:46:08] Trustee Patrick: Trustee Yates.

[7:46:09] Voice 4: Thank you.

[7:46:11] Voice 4: You have heard me say this before.

[7:46:14] Voice 4: I'll try to be brief.

[7:46:15] Voice 4: All of the work done to advance our understanding of each other

[7:46:19] Voice 4: during the breaks, before and after the meetings,

[7:46:23] Voice 4: when we meet in person,

[7:46:25] Voice 4: is really productive and really helpful being able to talk to staff at these meetings

[7:46:34] Voice 4: is invaluable to me it allows us to meet special guests and speakers so for example in December

[7:46:42] Voice 4: I got to meet Mayor Leonard from Bowen Island Municipality had a very nice chat with him and

[7:46:49] Voice 4: I got to meet Jane Fuller from the San Juan County as a San Juan County Commissioner had a very

[7:46:55] Voice 4: very interesting talk with her about freighter anchorages, about ferry advisory committees.

[7:47:02] Voice 4: It gives us an opportunity to have honored First Nation guests appear at our meetings on their

[7:47:09] Voice 4: territory. In January, I attended a forum on Salt Spring featuring the respected journalist

[7:47:17] Voice 4: and broadcaster Carol Off. And in fact, Trustee Patrick sat right beside me. It was a real

[7:47:23] Voice 4: pleasure and afterwards i talked to carol off about her book and the one thing she exhorted

[7:47:29] Voice 4: is that we need in the name of civility to engage with each other face to face

[7:47:38] Voice 4: eye to eye with open hearts and minds and we cannot do that virtually thank you

[7:47:48] Trustee Patrick: before you

[7:47:49] Trustee Patrick: i just want to direct them up so two this is to restore two meetings so that there would be four

[7:47:53] Trustee Patrick: meeting so i just want to make sure we understand what's on the screen that's correct okay speakers

[7:47:58] Trustee Patrick: or

[7:47:59] Voice 32: myself

[7:48:03] Voice 19: given where i live i have very poor internet um so if this is conducted online i

[7:48:10] Voice 19: would have to come to victoria regardless and stay in a hotel because i can't get um to trust

[7:48:16] Voice 19: i can't get here within the time allotted and the ferry service so i would be in a hotel anyway

[7:48:21] Voice 19: way um the other portion is when i'm sitting around this table i get so much more information

[7:48:29] Voice 19: by watching body language and understanding facial expressions and in between the breaks i get to

[7:48:36] Voice 19: speak to people and staff so i can get clarification and understand other people's

[7:48:42] Voice 19: perspectives, so that my decision is better informed. I

[7:48:49] Voice 19: miss too much of the conversation. I struggle to

[7:48:52] Voice 19: concentrate and follow along. I find it too difficult. And I

[7:48:57] Voice 19: would not be as a productive member of this council, just for

[7:49:01] Voice 19: the hardship and accessibility for me.

[7:49:04] Voice 32: Thank you,

[7:49:09] Voice 25: Chair. Whereas I completely agree with the

[7:49:13] Voice 25: The arguments presented prior, they're all very valid.

[7:49:19] Voice 25: I will be voting against this only on the principle that it seems like, in general,

[7:49:27] Voice 25: our greenhouse gas reduction and climate change initiatives,

[7:49:33] Voice 25: not due to the trust, but other unnamed people in the South,

[7:49:38] Voice 25: have taken climate change off the table.

[7:49:42] Voice 25: it's just not even discussed anymore so on principle

[7:49:46] Voice 25: I'm going to vote against this because I will stay home and come in

[7:49:50] Voice 25: via Zoom the new modern technology. Thank you.

[7:49:56] Trustee Luckham: Trustee Lucko. Well thank you

[7:50:04] Trustee Luckham: for all your thoughtfulness here. I am in support of this

[7:50:08] Trustee Luckham: motion and the reason I want to

[7:50:13] Trustee Luckham: speak actually is to say I hope that executive committee will consider

[7:50:17] Trustee Luckham: options for having at least two of those meetings on islands because i think it's not just for us

[7:50:24] Trustee Luckham: it's for the community to be with them look at all the people that came from salt spring

[7:50:30] Trustee Luckham: let's uh we are the island's trust that's always how we've been and i'm happy to

[7:50:36] Trustee Luckham: carpool with anybody in my electric vehicle to reduce your carbon footprint

[7:50:43] Trustee Luckham: Thank

[7:50:45] Voice 27: you. Through the chair, I'll be voting against this as much as I appreciate all the arguments in favor, partly because I think we could use online meetings also have advantages to this hybrid format we're in now where we're not all together.

[7:51:08] Voice 27: So I think we're talking about, whereas I appreciate that all in-person meeting could achieve many of the benefits that people have been describing.

[7:51:23] Voice 27: In reality, we're holding hybrid meetings, and up to a third of us are not present.

[7:51:31] Voice 27: and for various reasons and nothing against anybody I just think that a

[7:51:36] Voice 27: couple of all online meetings might be better thank you also for the budget

[7:51:45] Voice 27: thank you

[7:51:46] Voice 18: trustee Peterson yeah I just feel it's incumbent upon me the quest

[7:51:54] Voice 18: direct question was asked of candidates yesterday about this and so I just want

[7:51:59] Voice 18: to reiterate my support I am in favor of the motion thank you

[7:52:02] Voice 18: Thank you for

[7:52:09] Trustee Middleton: reasons mentioned by those speaking in support I'm also in support of the motion

[7:52:15] Trustee Middleton: however I would like to see if we could entertain an ancillary motion which is if we're meeting in

[7:52:22] Trustee Middleton: person and spending this extra money it's incumbent upon us to do that in a manner that provides the

[7:52:27] Trustee Middleton: best benefit and facilitates the most in-depth communication possible which would require us

[7:52:35] Trustee Middleton: to refund the secretary of research line item and um and that would therefore bring a whole

[7:52:42] Trustee Middleton: new level of engagement awareness and just downright effectiveness to this group if we

[7:52:50] Trustee Middleton: could also uh embrace our in-person meetings with the hopeful uh um hiring of a uh of a

[7:52:57] Trustee Middleton: corporate secretary so um i imagine that's probably wouldn't be seen as a friendly amendment

[7:53:05] Trustee Middleton: which turns the intent of the motion i

[7:53:07] Trustee Patrick: think that's a separate item trustee middleton good try

[7:53:13] Voice 32: thank

[7:53:14] Voice 24: you um i am not in favor of this i do appreciate that early on in the trust term

[7:53:22] Voice 24: meeting face to face brought huge benefits as we got to know each other um now i feel that two

[7:53:30] Voice 24: two is enough. I also see the advantages of, yes, an online meeting for, you know,

[7:53:37] Voice 24: half a day a day and half a day is hard going. But we could take those two meetings and think

[7:53:44] Voice 24: innovatively about how to use that time. We could have a trust council meeting once a month.

[7:53:50] Voice 24: We could be, we could, you know, replace some of the executive committee meetings,

[7:53:56] Voice 24: meetings because we'd be more tightly connected with their cycle of meetings and I see that we

[7:54:04] Voice 24: are stuck we get stuck in this like oh but that's the way we've always done it you know we have

[7:54:10] Voice 24: I feel like we're like you know the French court who used to kind of go go down to Avignon and then

[7:54:16] Voice 24: back up to Paris because you know or Versailles that was the way it was always done I think we

[7:54:22] Voice 24: we need to break out of the loop and think about different ways and ways to bring other people to

[7:54:29] Voice 24: the table and maybe shorter meetings and more regularly would bring more people into our Zoom

[7:54:36] Voice 24: webinar world. So I do think I'm not in favor of this at all. Thank you. She does. I

[7:54:47] Voice 13: just want to

[7:54:47] Voice 13: echo what trustee boland said i think she said it well i'm having attended far more islands trust

[7:54:54] Voice 13: council meetings than any of you um seeing the people that come how many people don't come

[7:55:00] Voice 13: the flexibility we have with the zoom meetings the fact that we're all of our committee meetings

[7:55:06] Voice 13: committee of the whole meetings were done by a zoom which seemed to me well we didn't get very

[7:55:12] Voice 13: very far because of attendance issues, all seem to be quite effective.

[7:55:16] Voice 13: So I think what Trustee Boland has said about thinking outside the box.

[7:55:20] Voice 13: So in order to keep our budget as low as possible, reducing this amount of money,

[7:55:26] Voice 13: and instead thinking about ways that we could do two meetings a year on a Zoom basis,

[7:55:33] Voice 13: but break them up and make them more productive.

[7:55:35] Voice 13: Zoom has opened up so many opportunities at local trust committee level.

[7:55:40] Voice 13: people could come and speak to us and you feel like they're there so I don't see the issue of

[7:55:46] Voice 13: the socialization I think that trustees who truly are interested in chatting with other trustees can

[7:55:52] Voice 13: do that by visiting their islands if they want to see an island they can phone them they can zoom

[7:55:58] Voice 13: one-on-one which I've done with a few times I don't feel disconnected from any of you because

[7:56:03] Voice 13: I'm not there today I feel completely a part of it but the fact of the number of miles that I

[7:56:10] Voice 13: I drove to all these different meetings over the years and we talked about greenhouse gases I really

[7:56:15] Voice 13: think we should be setting a better standard of how we meet I'll leave it at that but there was

[7:56:21] Voice 13: a news clip I think it was last night about a big three-day meeting happening in Whistler now I know

[7:56:26] Voice 13: our meetings aren't quite that grandiose but a lot of the backlash over what's being planned for all

[7:56:32] Voice 13: those municipal councillors planning to attend the Whistler information meeting that they're

[7:56:38] Voice 13: having up there. I

[7:56:45] Voice 19: was just trying to find out what the current tax increase is, but I believe

[7:56:52] Voice 19: Staff Mod said that with the addition of these two in-person trust council meetings,

[7:56:58] Voice 19: it would wind up at a 5.8% tax increase. Could you clarify where the current tax increases so

[7:57:06] Voice 19: we can see how much it is raising it?

[7:57:09] Voice 16: So the current tax increase is 5.2%. This would lift

[7:57:13] Voice 16: it to 5.8 percent and bowen island would list lift to 16.4 from 12.9 so

[7:57:20] Voice 19: so it would lift the

[7:57:22] Voice 19: tax by 0.6 percent and this island that's

[7:57:28] Trustee Patrick: it that's the end of the list so if there's no

[7:57:32] Trustee Patrick: further discussion i am going to call the vote let's make sure we understand if you vote in

[7:57:37] Trustee Patrick: favor you're asking to return 67 500 to the budget so that you could have four in-person meetings

[7:57:44] Trustee Patrick: we vote against it will remain in the budget as two in-person meetings so all those in favor

[7:57:49] Trustee Patrick: one

[7:57:52] Voice 39: five six twelve

[7:58:04] Trustee Patrick: in favor all right lower your hands all those opposed

[7:58:17] Voice 39: please

[7:58:17] Voice 24: record my vote against this as well thank you

[7:58:23] Voice 38: that's 10 opposed one abstain so 13 to 10 so it passes so

[7:58:29] Trustee Patrick: that passes

[7:58:37] Trustee Patrick: managed to go up.

[7:58:41] Trustee Patrick: All right.

[7:58:42] Voice 4: Trustee Yates, did you have?

[7:58:44] Voice 4: Just one more quick comment.

[7:58:46] Voice 4: I really do understand the budget implications

[7:58:48] Voice 4: and especially the greenhouse gas implications.

[7:58:52] Voice 4: I spend every week agonizing about climate change.

[7:58:56] Voice 4: I suffer from climate grief.

[7:58:58] Voice 4: I work on every climate committee we have on Gabriola.

[7:59:02] Voice 4: I get it.

[7:59:03] Voice 4: I walked over.

[7:59:05] Voice 4: I walk home.

[7:59:05] Voice 4: i'll be walking home at 10 30 tonight in the dark and i'll do the same tomorrow and if i can carpool

[7:59:12] Voice 4: with anybody going to any of our council meetings of course i will all

[7:59:17] Trustee Patrick: right trustees we have 15

[7:59:19] Trustee Patrick: more minutes in the agenda for this item trying to make sure what we have yes we have guests coming

[7:59:25] Trustee Patrick: in 15 minutes so are there other items on this uh budget that someone wants to trustee middleton

[7:59:32] Trustee Patrick: you want to put more money in there too

[7:59:35] Trustee Middleton: yes please all right yes

[7:59:40] Trustee Middleton: i i would uh move i'm sorry

[7:59:42] Trustee Middleton: i didn't send this to staff i would move that the funding line item with all due respect to

[7:59:47] Trustee Middleton: financial planning committee they win their wisdom obviously don't see the tremendous joy

[7:59:53] Trustee Middleton: that this position will bring to trust council but um i i move that we reinstate the line

[8:00:00] Trustee Middleton: item for research into the

[8:00:03] Trustee Middleton: secretary position for Trust Council.

[8:00:07] Trustee Patrick: I was going to say, do we have an amount for that? I guess we have that.

[8:00:10] Trustee Middleton: 15,000.

[8:00:13] Trustee Patrick: I just want to make sure we have the clarity of the motion before

[8:00:15] Trustee Patrick: we second that. Yeah. Director Mott,

[8:00:29] Trustee Patrick: do we have the amount? Do we know off that? It's 15,000.

[8:00:33] Trustee Patrick: 15,000.

[8:00:49] Voice 19: Alexandra it's the trust council secretariat and

[8:00:57] Trustee Patrick: if we could put 15 000 in there as well

[8:00:59] Trustee Patrick: sorry just a minute

[8:01:16] Trustee Patrick: it's just for while we're getting the motion wording correctly the business case for this

[8:01:20] Trustee Patrick: is on page 243 for anyone who wishes to look it up let's just get the minutes correctly here

[8:01:27] Trustee Patrick: reinstate the line item research for fifteen thousand dollars if we could add that to that

[8:01:32] Trustee Patrick: alexandra so we have the fifteen thousand in there all right trustee middleton the wording up there

[8:01:40] Trustee Patrick: does that reflect the motion you were making yes

[8:01:44] Trustee Middleton: thank you chair is

[8:01:45] Trustee Patrick: there a second to this motion

[8:01:47] Trustee Patrick: trustee yates in discussion you want to uh trustee middleton i'll let him sure

[8:01:54] Trustee Middleton: i i think that

[8:01:56] Trustee Middleton: certainly the governance committee has heard me speak at lent about about this and i think what

[8:02:00] Trustee Middleton: we've learned at the governance committee is um there's not a very compelling reason to believe

[8:02:08] Trustee Middleton: anything i say and so it

[8:02:10] Voice 34: was

[8:02:12] Trustee Middleton: therefore decided that um what would be better is somebody who

[8:02:17] Trustee Middleton: has knowledge of of this role uh to basically respond to the questions that trust council

[8:02:23] Trustee Middleton: has about how the role might work and the role can be designed in a multitude of ways including to

[8:02:28] Trustee Middleton: To Trustee Bernardo's point at one time of combining the role of the governance director or the corporate secretary with that of the chief counsel for the organization, there are pros and cons to doing that.

[8:02:45] Trustee Middleton: The consultant will speak to that if counsel agrees to this.

[8:02:50] Trustee Middleton: And my sincere belief is that this role will save endless amounts of time and therefore money and allow us to be much more efficient and effective in coming up with that political direction, leading to policy, leading to clear policy direction for staff who can then engage fully in a much clearer environment than we perhaps currently enjoy.

[8:03:14] Trustee Middleton: joy so i i you know you're gonna kind of have to trust me a little bit on this one i suppose but i

[8:03:20] Trustee Middleton: see the benefit um it was at the very minimum certainly worth spending this amount of money

[8:03:27] Trustee Middleton: to research and fully flesh out um the position and then make decisions from there the governance

[8:03:33] Trustee Middleton: report of course it was recommendation number three which is where the genesis of this came

[8:03:38] Trustee Middleton: from i admit it's a little bit hard to understand but it's a very common uh trustee stemford i know

[8:03:44] Trustee Middleton: speaks highly of the Secretariat role

[8:03:46] Trustee Middleton: at the Central and Coast Regional District.

[8:03:49] Trustee Middleton: So she's clearly an ally

[8:03:50] Trustee Middleton: and would vote in favor of this motion.

[8:03:53] Trustee Middleton: And so I just urge you to support this.

[8:03:57] Trustee Middleton: Thank you.

[8:03:58] Trustee Patrick: Good try there again, Trustee Middleton.

[8:04:00] Trustee Patrick: Again, we speak for ourselves at this table.

[8:04:03] Trustee Patrick: I'm going to look for a speaker's list to...

[8:04:06] Trustee Patrick: Just Trustee Evans.

[8:04:07] Trustee Patrick: Trustee Evans.

[8:04:09] Voice 19: So my understanding of this position is

[8:04:12] Voice 19: This person would become another employee of Trust Council, which is sort of a little bit of a differentiator between the position that David Marler is in right now, who reports up to the CAO.

[8:04:26] Voice 19: The Trust Council secretariat role would report to the Trust Council as our employee with legal advice.

[8:04:37] Voice 19: vice. So they become an in-house counsel and they work

[8:04:41] Voice 19: with staff in-house counsel.

[8:04:46] Voice 19: Point of

[8:04:47] Voice 25: order? Yes. State your point.

[8:04:51] Voice 25: Describing something that the whole point of this

[8:04:54] Voice 25: motion is to figure out what that is. We don't know

[8:04:57] Voice 25: what you're stating is we have no idea what it

[8:05:01] Voice 25: is. So the whole point of this is to find out what it is. So

[8:05:05] Voice 25: So if we could speak to the motion rather than coming up with the idea of what

[8:05:10] Voice 25: you think it might be

[8:05:11] Trustee Patrick: with respect.

[8:05:12] Trustee Patrick: I will uphold yours because yes, this is about researching the position.

[8:05:17] Trustee Patrick: So we shouldn't be describing the position.

[8:05:20] Trustee Patrick: I

[8:05:20] Voice 19: apologize. I was responding to the request from the mover.

[8:05:25] Voice 19: So because the amount of money requested here is identified as an uninformed

[8:05:32] Voice 19: estimate. I would

[8:05:34] Voice 19: prefer to see that number reduced

[8:05:36] Voice 19: because it is uninformed at this

[8:05:38] Voice 19: point, and I don't know that

[8:05:40] Voice 19: that amount is required

[8:05:42] Voice 19: to ask the question. If

[8:05:44] Voice 19: the question is, what is the position,

[8:05:46] Voice 19: I don't think we need that amount of money.

[8:05:48] Voice 19: If we're trying to find someone

[8:05:49] Voice 19: and develop a job description,

[8:05:52] Voice 19: then that's a different item.

[8:05:54] Voice 19: So I'm unclear as to

[8:05:56] Voice 19: what the ask of the $15,000 is.

[8:05:59] Voice 19: So right now, I

[8:06:00] Voice 19: don't know which

[8:06:06] Voice 31: trust

[8:06:06] Trustee Luckham: you trust you luck it's got a nice ring to it um i i can't support this because i don't know

[8:06:15] Trustee Luckham: why and all of the uh uh suggestions that we're going to save all this money and be all this

[8:06:21] Trustee Luckham: efficient i i don't see it i don't understand it i would like to know it in a time of what we've

[8:06:26] Trustee Luckham: been told is fiscal restraint spending fifteen thousand dollars on something that honestly i

[8:06:31] Trustee Luckham: I don't know, and how would we even contract that

[8:06:35] Trustee Luckham: to ask them what to do on our behalf?

[8:06:38] Trustee Luckham: I'm unclear, and this is one area

[8:06:41] Trustee Luckham: where I would not spend the money at this time

[8:06:43] Trustee Luckham: until we can articulate it better.

[8:06:47] Voice 12: Trustee Graham.

[8:06:50] Voice 12: Thank you.

[8:06:51] Voice 12: Yes, so another uninformed trustee,

[8:06:55] Voice 12: and I rely on the form, and right in the form,

[8:06:58] Voice 12: under the cost-benefit analysis,

[8:07:00] Voice 12: the first four words are no real benefits identified.

[8:07:03] Voice 12: identified. So based on that alone, I can't I can't support this motion. And it may be a great

[8:07:09] Voice 12: idea. And it perhaps is an opportunity at another trust council down the road to invite a secretariat

[8:07:15] Voice 12: to come and speak to us for 45 minutes and tell us what they do. And then we'll, you know, we may

[8:07:20] Voice 12: have to buy them lunch, but I don't think it's going to cost $15,000. Dusty Middleton. Yes,

[8:07:29] Trustee Middleton: Yes, there's, Trustee Luckert has been continuously opposed to this.

[8:07:35] Trustee Middleton: And so I think basically it's disingenuous to say that you don't.

[8:07:41] Voice 27: Yes, point of order,

[8:07:42] Voice 19: point of order, point of order.

[8:07:48] Trustee Patrick: Okay, Trustee Middleton, let's speak, speak for yourself.

[8:07:51] Trustee Patrick: We can't speak for other people at this table.

[8:07:55] Trustee Patrick: So your microphone is off now.

[8:07:59] Trustee Patrick: This has

[8:08:01] Trustee Middleton: faced significant headwinds since the genesis of the governance review, and I have to ask why.

[8:08:08] Trustee Middleton: What is so threatening about this position to the status quo of the organization?

[8:08:15] Trustee Middleton: And I don't know. I honestly don't know.

[8:08:17] Trustee Middleton: What we're looking at here is fleshing out the position, understanding how it might work in the context of trust counsel.

[8:08:27] Trustee Middleton: The role doesn't have to be, as the consultants recommended, one that reports to the chair of trust counsel.

[8:08:34] Trustee Middleton: It can actually be a staff position who has responsibility to the trust counsel.

[8:08:39] Trustee Middleton: There's lots of ways of organizing this.

[8:08:41] Trustee Middleton: And, you know, forbid my frustration and apologize.

[8:08:45] Trustee Middleton: Your viewpoint is a legitimate one.

[8:08:47] Trustee Middleton: on. But I just don't understand the reluctance to even learn when it was the third recommendation

[8:08:56] Trustee Middleton: in the governance report that we all voted for and we received. And so I say, hey, disagree with

[8:09:03] Trustee Middleton: what is found. Disagree with the fact that we might need this. But at least let's understand

[8:09:08] Trustee Middleton: from a professional what it is and how it might work at the council level. Thank you.

[8:09:14] Trustee Middleton: trustee yates thank

[8:09:16] Voice 4: you so i seconded the motion because i wanted to have a discussion and ask two

[8:09:21] Voice 4: things i too am completely i have no idea really how this is going to work um but i would like to

[8:09:30] Voice 4: know from the chair of the governance committee why this is in our budget now and i would also

[8:09:37] Voice 4: like to know from staff from director Marler since this is your department can

[8:09:43] Voice 4: you fill us in a little bit on why we need $10,000 for a consultant and $5,000

[8:09:50] Voice 4: for legal

[8:09:51] Voice 39: yeah I

[8:09:56] Trustee Patrick: think I'm gonna turn to chair Getty of the of the governance

[8:10:00] Trustee Patrick: committee um

[8:10:03] Voice 10: i think it was a split vote um i believe that was the the recommendations had

[8:10:09] Voice 10: come from the governance committee and it was on our matrix in terms of there's been interest

[8:10:16] Voice 10: from members of the governance committee to move this forward there's always been questions in

[8:10:21] Voice 10: terms of can you describe it can you help us understand what the role is can you you know

[8:10:26] Voice 10: help us deal with a lot of the questions that have been raised and we've struggled with those

[8:10:31] Voice 10: discussions but there was a vote and if I remember correctly that was the

[8:10:37] Voice 10: meeting that I wasn't able to attend because we had a power outage on Bowen

[8:10:40] Voice 10: but it was voted and it proceeded to come as a business case to the budget

[8:10:47] Voice 10: it's gone to the financial planning committee and we've had a staff report

[8:10:52] Voice 10: and we've had plenty of discussion many many many times in governance committee

[8:10:58] Voice 10: it keeps coming up. It is a favorite, but it's hard to understand what it is that the role is

[8:11:09] Voice 10: and ultimately what the cost would be. This is a $15,000 item in terms of hiring a consultant for

[8:11:17] Voice 10: 10 and getting a legal opinion for five. And the problem is that we still struggle with figuring

[8:11:24] Voice 10: out what the question is that we would ask the consultant and what the scope of

[8:11:29] Voice 10: the the project would be we are in the process of one of the priorities that we

[8:11:37] Voice 10: talked about this morning was having a review of the governance report and this

[8:11:43] Voice 10: is if this is one of the recommendations and I don't think it was ranked but yes

[8:11:47] Voice 10: it's one of the the 15 that's something that we need to talk about and maybe we

[8:11:51] Voice 10: we can get more clarity. So at the very least, I think this should be deferred. I have voted

[8:11:57] Voice 10: consistently against it as well. So I'm on that side. But it has nothing to do with whether I

[8:12:06] Voice 10: like or don't like. I think we've got plenty of good service at this point. I'm curious in terms

[8:12:13] Voice 10: of why anybody would say that this is, and I asked Trustee Stamford to help me understand what

[8:12:19] Voice 10: what the Executive Corporate Secretary does at the regional district.

[8:12:23] Voice 10: And it's something that I can't remember what the motion was,

[8:12:30] Voice 10: but I'm not in favor of proceeding with this at this point, with this budget.

[8:12:35] Voice 18: Trustee Peterson.

[8:12:38] Voice 18: Thank you.

[8:12:40] Voice 18: Certainly this was a recommendation in the governance report.

[8:12:43] Voice 18: I think, unfortunately, for Trustee Middleton's clear and unwavering desire to advance this,

[8:12:57] Voice 18: not enough of us understand sort of what the point is, what the function really entails.

[8:13:07] Voice 18: My recommendation prior to the vote at Governance Committee to bring this to Trust Council was

[8:13:13] Voice 18: was to wait on making this request

[8:13:17] Voice 18: until we'd actually had the projected session

[8:13:20] Voice 18: with Trust Council to discuss the governance report in its entirety.

[8:13:26] Voice 18: I still think that that is probably a better approach.

[8:13:31] Voice 18: I would absolutely be in support of finding a resource

[8:13:36] Voice 18: that could come and talk to Trust Council

[8:13:38] Voice 18: about this type of role and function

[8:13:41] Voice 18: So that we understand what it is we're considering in a more fundamental way than I think most of us do. And I think that's the nub of the hesitation to put the money forward for this research.

[8:14:01] Voice 18: And I guess I'm just going to leave it there, but that's sort of my journey with this to date.

[8:14:10] Voice 18: I am not opposed to exploring the notion, but I just don't think Trust Council is in a space where we understand enough about what it is we're trying to understand.

[8:14:23] Voice 18: So, thank you.

[8:14:25] Trustee Patrick: All right, trustees, it is 4.45.

[8:14:27] Trustee Patrick: We have guests that are here for our next session.

[8:14:29] Trustee Patrick: So I could carry on. There's still three more speakers on the speaking list, or I could call the vote, or we could table it and come back to it at another time.

[8:14:38] Trustee Patrick: But we have to solve this this evening before we leave. So call the vote, then. I will call the vote.

[8:14:49] Trustee Patrick: So there's a few people with your hands up. Sorry, May Raid, Trustee Harris. Sorry, Trustee

[8:14:54] Trustee Patrick: Boland, Trustee Harris.

[8:14:55] Trustee Patrick: we're going to call the vote.

[8:15:01] Trustee Patrick: So all those in favor of adding the council secretariat position

[8:15:07] Trustee Patrick: for $15,000 back into the budget, raise your hand.

[8:15:11] Trustee Patrick: All right, lower your hands.

[8:15:23] Trustee Patrick: All those opposed.

[8:15:36] Voice 39: So

[8:15:36] Trustee Patrick: that fails.

[8:15:41] Trustee Patrick: So trustees, we are out of time, but we need to,

[8:15:44] Trustee Patrick: are there more additions or corrections to the budget?

[8:15:50] Trustee Patrick: Otherwise, look to Director Mobbs, what action do you need from us?

[8:15:58] Voice 16: If Trust Council is satisfied with where the budget has landed today, we would seek a motion to approve the budget as amended and request that staff return with an amended financial plan bylaw for consideration tomorrow morning.

[8:16:10] Voice 16: And if you'd like assistance with the wording of that motion, I can send it along.

[8:16:15] Trustee Patrick: I think Alexander would need something, Trustee Borthwick.

[8:16:20] Voice 37: I would like to make that motion when it comes.

[8:16:22] Trustee Patrick: all right are we going to wait for this we're working to get that on the screen

[8:16:30] Voice 39: there we go whoops

[8:16:32] Voice 39: whoops

[8:16:34] Voice 1: there we go

[8:16:51] Voice 39: yes we're just

[8:16:52] Trustee Patrick: having a few technical difficulties bear with us there we'll get this motion

[8:16:57] Voice 37: uh julia did say that she apparently emailed it to you alex if that's helpful

[8:17:00] Voice 37: Okay,

[8:17:01] Trustee Patrick: trustee Borthwick, do you wish to make that motion?

[8:17:06] Trustee Patrick: You'll have to read it out.

[8:17:07] Voice 37: I will.

[8:17:08] Voice 37: I move the trust council approve the proposed 2025-26 budget as amended and request staff

[8:17:14] Voice 37: to return with an updated financial plan bylaw for trust council's consideration.

[8:17:18] Trustee Patrick: Is there a second?

[8:17:19] Trustee Patrick: Trustee Yates?

[8:17:21] Trustee Patrick: Is there any discussion?

[8:17:25] Trustee Patrick: No discussion.

[8:17:26] Trustee Patrick: I will call the vote then.

[8:17:27] Trustee Patrick: All those in favor?

[8:17:39] Trustee Patrick: All those opposed?

[8:17:49] Voice 24: Please report my vote, thank you.

[8:17:53] Voice 3: Please record my vote as well?

[8:17:56] Trustee Patrick: May

[8:17:57] Voice 3: I please have mine recorded as well?

[8:17:58] Voice 3: Thank you.

[8:18:00] Trustee Patrick: Trustee Harris?

[8:18:01] Trustee Patrick: Okay.

[8:18:01] Trustee Patrick: Just a moment.

[8:18:02] Trustee Patrick: She's going to catch those words.

[8:18:04] Trustee Patrick: Who's been asked?

[8:18:06] Trustee Patrick: Oh, that carries.

[8:18:07] Trustee Patrick: Thank you.

[8:18:08] Trustee Patrick: Sorry.

[8:18:10] Trustee Patrick: You're right.

[8:18:11] Trustee Patrick: You can't do six things at a time up here.

[8:18:25] Trustee Patrick: so oh sorry you can remove your hat she's uh alexander can you record who you

[8:18:31] Trustee Patrick: captured there oh there you go it's on the screen your name was missed trustee middleton

[8:18:43] Trustee Patrick: oh and graham oh graham is not on there not

[8:18:47] Voice 24: on the screen

[8:18:48] Voice 24: all

[8:18:49] Trustee Patrick: right so that carried thank you very much thank you director mobs this was a lot of work

[8:18:56] Trustee Patrick: and nearly on time thank you for everyone i know this is one of our toughest times of the year

[8:19:02] Trustee Patrick: and with that uh we have some guests this afternoon i think they must be behind me

[8:19:11] Trustee Patrick: We have the community relations team from BC Ferries.

[8:19:20] Trustee Patrick: I'm going to invite you to probably go to the front of the room.

[8:19:26] Trustee Patrick: Thank you.

[8:19:28] Trustee Patrick: So please introduce yourselves.

[8:19:33] Trustee Patrick: It was pretty tough to invite BC Ferries to come talk to us after we decide a budget.

[8:19:40] Trustee Patrick: But I think this group is getting a little tired now.

[8:19:46] Trustee Patrick: there

[8:19:47] Voice 38: we go there

[8:19:48] Voice 26: we go better yeah okay great good afternoon trust council thank you for

[8:19:53] Voice 26: inviting us here today to speak about bc ferries process to develop a new engagement framework with

[8:19:59] Voice 26: community input um next slide please alex thank you i'll start by introducing uh the folks that

[8:20:06] Voice 26: are here to speak today i'm amy brawny director of community relations at bc ferries and i'm joined

[8:20:12] Voice 26: today by Zach Bulek, Director of Engagement at SPRC Communication, who is assisting us with this

[8:20:17] Voice 26: process of developing a new engagement framework. And I'll acknowledge as well that my coworker,

[8:20:22] Voice 26: Sabrina Baerblock, our External Engagement Coordinator, is also in the room today.

[8:20:27] Voice 26: Next slide, please. I want to start by acknowledging the moment that we're in.

[8:20:33] Voice 26: We're in a period of transition at BC Ferries for the way that we engage with communities.

[8:20:38] Voice 26: communities and with that comes some uncertainty and we've certainly been hearing a lot of that

[8:20:43] Voice 26: from folks including some familiar faces I see around the table today who have participated in

[8:20:49] Voice 26: the process so far to date. It's also a moment of opportunity potential and possibility as well to

[8:20:56] Voice 26: find new ways of staying connected with each other and with communities to ensure that people who want

[8:21:00] Voice 26: their input to be considered in decision making can do that in the ways that work best for them

[8:21:06] Voice 26: whether that's an online discussion a survey a ferry terminal tour a workshop or a meeting like

[8:21:14] Voice 26: we're having today there's a wide variety of ways available to us today to engage with communities

[8:21:19] Voice 26: and as we discuss engagement with you today i want to acknowledge that uncertainty that exists

[8:21:25] Voice 26: and also encourage us to see the opportunity in this conversation as well next slide please

[8:21:32] Voice 26: So I'll start with a little bit of background, but I'm sure many of you are familiar with where we're at.

[8:21:37] Voice 26: So as you'll be aware, the Ferry Advisory Committee model was launched over three decades ago to support information sharing between communities and BC ferries.

[8:21:48] Voice 26: And since the early 1990s, public engagement methods and tools and also the expectations of the public to be able to engage with large organizations have changed dramatically.

[8:21:59] Voice 26: The decision to transition from the current Ferry Advisory Committee model was announced this past November, and while agreements were set to expire at the end of December 2024, members were offered an option to extend until April 30th of this year in part to participate in the development of this new engagement model, and over two-thirds chose to continue to stay on to participate.

[8:22:25] Voice 26: participate. In December, the Let's Connect shaping future engagement process was launched.

[8:22:33] Voice 26: Next slide, please. So our purpose with this process is to develop a collaborative and

[8:22:40] Voice 26: inclusive engagement framework that strengthens trust, incorporates diverse perspectives,

[8:22:45] Voice 26: and enhances relationships with coastal communities. And you might ask, why do we need

[8:22:50] Voice 26: an engagement framework per se, it'll help provide consistency, transparency, and accountability in

[8:22:58] Voice 26: the ways that we engage with communities. It's a public statement and commitment about the way we

[8:23:02] Voice 26: intend to do that, and the new model will be launched this May. Next slide. So to achieve this,

[8:23:11] Voice 26: we're delivering a three-part process. The first is community engagement, and that's a six-week

[8:23:17] Voice 26: process we started on February 4th, where we're gathering input through discussions with community

[8:23:25] Voice 26: at community events, and also offering online opportunities. I'll talk a little bit more about

[8:23:31] Voice 26: that in a moment. The other part is best practice research. We're talking to large organizations

[8:23:37] Voice 26: and understanding the successes they're having with engagement, what tools that they're using.

[8:23:42] Voice 26: We've been talking to folks like TransLink and ICBC and these other large organizations that have some local community impact and understanding the way that they're doing that work in order to strengthen our own tools and processes.

[8:23:57] Voice 26: And we're also doing internal assessment, recognizing we have some work to do in the way that we receive community feedback to improve our responsiveness.

[8:24:06] Voice 26: And so we're working with employees to assess current practices and then also exploring opportunities to improve feedback processes to ensure the framework can be effective.

[8:24:16] Voice 26: Next slide.

[8:24:18] Voice 26: So I'll talk a little bit more about step one, that community engagement.

[8:24:22] Voice 26: We're gathering feedback in a variety of ways, including pop-up events on ferries and at ferry terminals.

[8:24:29] Voice 26: And this is about going to where the people are, where people are actively using the ferry system.

[8:24:34] Voice 26: and we've had many excellent conversations and over I think we're at 22 events now that we've

[8:24:41] Voice 26: done in person since February 4th folks that are actively using the system we're also doing small

[8:24:48] Voice 26: group workshops and discussions folks and participating in these workshops have been

[8:24:53] Voice 26: current ferry advisory committee members we're having a workshop with you this evening as well

[8:24:59] Voice 26: while other government elected officials and staff, MLAs, we've had conversations with

[8:25:06] Voice 26: chambers of commerce, tourism reps, sports, that kind of thing. We're also gathering online

[8:25:12] Voice 26: feedback. So if people prefer to use that method, they can go to bcferriesprojects.com

[8:25:17] Voice 26: slash let's connect. And on there, you can find project information, some frequently asked

[8:25:23] Voice 26: questions, all those key dates of when we're going to be in community. There's also an online survey,

[8:25:28] Voice 26: survey, a weekly discussion forum, and quick poll, and people can sign up for updates.

[8:25:34] Voice 26: We started a new newsletter with this process to reach out more often and improve our communication

[8:25:39] Voice 26: around engagement.

[8:25:40] Voice 26: We also conducted a market research survey with Malatest.

[8:25:44] Voice 26: This is different from a self-selected survey.

[8:25:49] Voice 26: So it's a scientifically valid community panel survey that allows us to test against the

[8:25:54] Voice 26: self-selected process and see if there's consistent results. We're also doing some

[8:26:00] Voice 26: outreach to underrepresented groups and inviting their feedback and offering to meet. And we also

[8:26:05] Voice 26: met with the BCD Ferries Accessibility Advisory Committee to gather their input and ideas. It was

[8:26:11] Voice 26: a very productive conversation.

[8:26:14] Voice 21: Next slide, please, Alex.

[8:26:16] Voice 26: Okay. So all the ways we're promoting this process. In the small group workshops we

[8:26:22] Voice 26: hosted. They were mostly in January. We provided information about the process and links about the

[8:26:30] Voice 26: local event dates with the participants, which, like I said, included local government reps,

[8:26:37] Voice 26: FACs, and other folks. On February 4th, that was launch day for the big six-week

[8:26:42] Voice 26: process. There was a reminder email to those workshop participants.

[8:26:49] Voice 26: There was also a media release on February 4th, which resulted in media coverage, including on Czech and CBC Radio North and CBC on the Island.

[8:26:58] Voice 26: Also on February 4th, we launched a new digital newsletter for folks who had signed up for updates on the project page, and we've since published a second edition of that newsletter, and we have another one that will be coming in April.

[8:27:09] Voice 26: We ran an extensive print advertising campaign in local newspapers starting on January 20th onward.

[8:27:15] Voice 26: We did some social media content on our channels, plus some paid social media content directed at communities that have in-person events scheduled.

[8:27:24] Voice 26: We also did posters at ferry terminals and on vessels and on board and terminal screen advertising as well.

[8:27:32] Voice 26: We have a homepage feature that's still up on bcferries.com so that people can just find it when they're coming to book a sailing or find out information about their local schedule.

[8:27:41] Voice 26: schedule and we're also doing direct outreach to communities and also promoting the process on our

[8:27:47] Voice 26: staff intranet because our staff are some of our best advocates for getting info out to the local

[8:27:52] Voice 26: communities so in addition to these promotional activities we also have provided regular briefings

[8:27:57] Voice 26: about this process to our executive leadership team and our boards and the BC ferry commission

[8:28:03] Voice 26: next slide please I wanted to give you a little flavor of some of what we're hearing so far and

[8:28:08] Voice 26: really the feedback is all all over the board but here's some interesting pieces i wanted to share

[8:28:13] Voice 26: so um one passenger um on the southern gulf islands route said be clear with what influence

[8:28:19] Voice 26: people have and interestingly this is a very short sentence but it's one our team kind of keeps

[8:28:24] Voice 26: coming back to and talking about where we recognize we have to provide a clear purpose

[8:28:30] Voice 26: when we go out to engage so we can have a productive conversation with folks so keeping

[8:28:35] Voice 26: that purpose front and center being clear about what other considerations we're looking at

[8:28:39] Voice 26: and keeping the conversation focused sometimes folks don't understand the complex regulatory

[8:28:45] Voice 26: environment or transport federal transport regulations and all of these things that

[8:28:51] Voice 26: get factored into decision making and so we need to be more clear about all the things we're looking

[8:28:55] Voice 26: at um the second one from a survey respondent it would be great if the process includes feedback

[8:29:02] Voice 26: back from all kinds of people and communities. Also, keeping the public updated on how their

[8:29:07] Voice 26: input is being used would help make the process more open and clear. So for us, that's a reminder

[8:29:12] Voice 26: to offer inclusive engagement processes that give more people more options to participate,

[8:29:17] Voice 26: and we have work to do on being more responsive and more transparent with our processes.

[8:29:23] Voice 26: And the third one is from an FAC member. Online surveys are fine. However, workshops every so

[8:29:29] Voice 26: often would be great where appropriate community meetings would be important especially when

[8:29:35] Voice 26: changes are anticipated so this is a reminder for us that our engagement activities should be right

[8:29:40] Voice 26: size to the topic at hand and offer a variety of ways to participate next slide please so we still

[8:29:48] Voice 26: have a lot of work to do um active engagement continues until march 18th and then we'll enter

[8:29:55] Voice 26: our feedback synthesis and reporting phase.

[8:29:58] Voice 26: And this is where Zach is.

[8:30:00] Voice 26: is Zach's team at SPUR is offering a lot of support

[8:30:02] Voice 26: with analyzing all that feedback.

[8:30:04] Voice 26: We're also reading all of the feedback,

[8:30:06] Voice 26: but finding, pulling out what those key themes are

[8:30:09] Voice 26: to help us make some decisions

[8:30:10] Voice 26: about how we're gonna go forward is really helpful.

[8:30:13] Voice 26: The results will be shared publicly.

[8:30:16] Voice 26: So we'll provide an overview of the survey.

[8:30:19] Voice 26: We'll have a, what we heard report,

[8:30:20] Voice 26: and we'll also share all the raw data.

[8:30:22] Voice 26: So anybody who wants to dig into all the comments we heard,

[8:30:25] Voice 26: you can fill your boots.

[8:30:28] Voice 26: uh and then we'll have the new engagement framework in may next slide so it's not too

[8:30:34] Voice 26: late to participate if you haven't already you can learn about the project um find out dates

[8:30:38] Voice 26: when we're a community we have a few more um and also sign up to receive updates that's a really

[8:30:43] Voice 26: great one if you want to get plugged in and be kept up to speed on everything that's happening

[8:30:49] Voice 26: next slide so just thanks for inviting us here to provide this update today and i'll just um

[8:30:56] Voice 26: We look forward to the workshop tonight that we're going to do with some of you, a facilitated workshop with Zach leading that session.

[8:31:03] Voice 26: And I'll pause now to answer any questions.

[8:31:07] Voice 26: Steve, do we have any questions?

[8:31:10] Voice 26: Trustee Stanford.

[8:31:15] Voice 25: Thank you.

[8:31:16] Voice 25: I'm looking forward to the workshop tonight.

[8:31:18] Voice 25: But just to get started, I was an FAC member on the largest route, which is Route 3, and also am intimately involved with Route 13, which is one of the smallest routes.

[8:31:30] Voice 25: How do you see this new engagement process supporting what, in many cases, was quite high-level engagement with Route 3, with a large population that had moved back and forth from Horseshoe Bay to Langdale,

[8:31:51] Voice 25: and yet still support the very operational nature

[8:31:55] Voice 25: that the Ferry Advisory Committee for Route 13 had,

[8:32:00] Voice 25: which was determining when and where a boat would land

[8:32:04] Voice 25: for whose kid and for whose employee.

[8:32:07] Voice 25: So very specific, and they do need the FAC model,

[8:32:12] Voice 25: whereas the larger Route 3 could benefit

[8:32:15] Voice 25: from a wider way of engagement, in my opinion.

[8:32:24] Voice 26: Definitely what we're hearing out there is the importance of local context.

[8:32:28] Voice 26: We're hearing that over and over again.

[8:32:30] Voice 26: And so as we design a new process, we're looking at ways to make sure that we can include local voices when decisions are to be made.

[8:32:38] Voice 26: So that could be something like standing up a temporary community advisory group when there's a decision to be made.

[8:32:45] Voice 26: Maybe there's a terminal construction project.

[8:32:47] Voice 26: Maybe it's time to review the schedule.

[8:32:49] Voice 26: So let's make sure we have representation from the local school district.

[8:32:54] Voice 26: Maybe we need someone from the business community or the chamber.

[8:32:56] Voice 26: Let's make sure we have resident representation.

[8:32:59] Voice 26: But the next decision might be a different topic and require different expertise or perspectives.

[8:33:05] Voice 26: And so we're looking at how we continue to include that local perspective and local input and expertise.

[8:33:12] Voice 26: You know, we might be considering a change.

[8:33:16] Voice 26: you know we don't necessarily know how that's going to play out in community so we're still

[8:33:20] Voice 26: looking to community to tell us how do you think this is going to go what should we change

[8:33:25] Voice 26: that kind of thing so we're looking at lots of options yeah

[8:33:29] Trustee Patrick: yes oops

[8:33:31] Trustee Patrick: sorry I'm going to go

[8:33:33] Trustee Patrick: trustee Yates then I have two people online so trustee Yates thank

[8:33:36] Voice 4: you and thank you for that

[8:33:38] Voice 4: presentation and I do understand the the differences in small coastal dependent ferry

[8:33:44] Voice 4: dependent communities. I represent the Gabriola community, and I am also on the Gabriola Ferry

[8:33:52] Voice 4: Advisory Committee. I am an elected representative, but I depend on my fellow FAC members to inform

[8:34:00] Voice 4: me on ferry issues, because I have a lot of other things to deal with. So I just caught your

[8:34:06] Voice 4: comment about you might have temporary community advisory committees um i don't know i just feel

[8:34:15] Voice 4: like the the one we have on gabriola is is just so valuable not in a temporary way in a very

[8:34:25] Voice 4: committed uh long-term way we have on our ferry advisory committee we have the full array of ferry

[8:34:34] Voice 4: ferry users, which is why it's so valuable to inform me.

[8:34:37] Voice 4: We have commuters, we have parents of students who commute to high school, we have business

[8:34:43] Voice 4: owners, a marine engineer, a realtor, a marine rescue operator, long-time residents, residents

[8:34:49] Voice 4: who rely on the ferry for medical appointments, and the many people who visit their families.

[8:34:55] Voice 4: So regardless of whatever BC Ferries had in mind that they might want community consultation

[8:35:02] Voice 4: on. It just happens that the Gabriela Ferry Advisory Committee is trusted to do that work

[8:35:11] Voice 4: as volunteers for our community. So I would hope that whatever engagement model you come

[8:35:18] Voice 4: up with, and I have a totally open mind on this, I would hope you would also consider

[8:35:24] Voice 4: any of the communities that really do want their ferry advisory committees. Thank you.

[8:35:34] Voice 4: thanks for that comment did you have a question at all or do you just wanted to share that part

[8:35:39] Voice 4: uh yeah my question was um are you going to still consider communities that really do want

[8:35:48] Voice 4: fairy advisory committees to remain in place so um we're

[8:35:56] Voice 26: hearing a mix of of feedback um from all

[8:36:00] Voice 26: communities um and like i said we'll share all of the feedback publicly so while some communities

[8:36:06] Voice 26: are telling us they want to keep their fairy advisory committee other folks in those same

[8:36:11] Voice 26: communities are telling us that that process didn't work for them so but recognizing that

[8:36:18] Voice 26: local representation matters and we still fully expect to continue to talk to a lot of the same

[8:36:24] Voice 26: people right it'll just be a different process but we fully expect that we'll still um you know

[8:36:31] Voice 26: hear from a lot of the same folks. We'll still collaborate on a lot of the same topics. It'll

[8:36:37] Voice 26: just be a different model.

[8:36:42] Trustee Patrick: Trustee Falk?

[8:36:44] Voice 40: Yeah, thank you. And thank you for coming and speaking

[8:36:47] Voice 40: to us today. I was wondering if you're going to differentiate between some of the groups

[8:36:55] Voice 40: of the users, you know, the ferry riders and their comments. Like I'm thinking particularly about

[8:37:02] Voice 40: about islanders, you know, people who live on the islands versus the visitors, and also, like, our

[8:37:09] Voice 40: island's trust mandate is to protect the environment for the islanders, but also for all

[8:37:15] Voice 40: people of BC, and so there's a further distinction between foreign visitors, or from other provinces,

[8:37:22] Voice 40: or other countries, and BC visitors. So is there, do you have, like, a formula for yourself to

[8:37:30] Voice 40: evaluate the feedback differently? Are you giving some priority perhaps to residents or not kind of

[8:37:40] Voice 40: thing? I just wonder how you've addressed that and if you're going to, if you've already thought

[8:37:44] Voice 40: about this and have strategies around it or if you're, if this is not something that you've

[8:37:50] Voice 40: addressed yet. Thank

[8:37:55] Voice 26: you. That's a great question and it has come up and it's come up in different

[8:38:00] Voice 26: different ways. So some folks say, you know, I live here year round, and you should weigh my

[8:38:05] Voice 26: feedback more than somebody who only comes here in the summer. Or, you know, and equally, we've

[8:38:10] Voice 26: had people from tourism boards say, you know, I understand the local context, but also the amount

[8:38:20] Voice 26: of dollars that come into this community that people rely on are really important. You should

[8:38:24] Voice 26: also consider our feedback. And so the feedback is very diverse. And I'll say, we don't wait

[8:38:31] Voice 26: one person's feedback greater than another's um you know one of the realities of doing this

[8:38:38] Voice 26: process at this time of year you know being riding the ferries in february and march talking to

[8:38:44] Voice 26: people is that most of our conversations are with people who ride the ferry pretty frequently and

[8:38:48] Voice 26: live in the community it's not peak season um so that's one of the realities and one of the

[8:38:54] Voice 26: reasons why we're also talking to tourism boards just to make sure we're not missing any voices

[8:38:57] Voice 26: as i

[8:39:00] Voice 32: see alan yeah

[8:39:02] Voice 7: hi thank you um i'm from hornby so you know what how we feel um about

[8:39:09] Voice 7: our fairies hear you very well what sorry you can't hear me

[8:39:13] Trustee Patrick: speak up please yep okay where's

[8:39:15] Voice 7: my speaker hi i'm from hornby so you know how we feel about our fairies and um there's a real

[8:39:22] Voice 7: concern that the um fairy advisory committee has been dissolved or what however you want to call it

[8:39:27] Voice 7: but put into another iterative,

[8:39:31] Voice 7: but we're just feeling that we're not being listened to.

[8:39:35] Voice 7: And that, you know, when we were as a fair advisory committee,

[8:39:38] Voice 7: we felt that we actually had more of an impact in terms of your,

[8:39:44] Voice 7: your organization listening to us.

[8:39:46] Voice 7: And so there's a real concern that it's kind of getting diluted with this

[8:39:50] Voice 7: new way of receiving information.

[8:39:54] Voice 7: information and um so i will put that out and also um you know once you get all this information

[8:40:02] Voice 7: what's going to happen how are you going to are you going to actually listen and are you going

[8:40:05] Voice 7: to do stuff because you know it's been very frustrating in hornby and den and um we have

[8:40:10] Voice 7: a dysfunctional ferry system and we've been you know for years and years and years and it's it's

[8:40:16] Voice 7: really frustrating so i really want to hear that there's going to be some actual action from

[8:40:23] Voice 7: feedback from communities etc thank you thank

[8:40:30] Voice 26: you i appreciate the question um so the feedback

[8:40:33] Voice 26: we're gathering through this process is about people's engagement preferences and priorities

[8:40:37] Voice 26: so that's the conversation we're having naturally when we go to communities the conversation tends

[8:40:41] Voice 26: to veer into ferry services the issues the concerns people have about ferry service in

[8:40:47] Voice 26: their community and so we have those conversations and then we try and get back on topic because that

[8:40:53] Voice 26: the feedback we're actively gathering is to make this decision about how we intend to engage going

[8:40:58] Voice 26: forward. I'm going to hand it over to Zach to talk a little bit about what happens next and what we

[8:41:06] Voice 26: do with all of the feedback. Zach, do you want to? Yeah, absolutely.

[8:41:10] Voice 35: Hi, folks. So as you can hear

[8:41:13] Voice 35: from what Amy shared, we're gathering feedback from a ton of folks. So a ton of different groups,

[8:41:18] Voice 35: groups, online surveys, in-person engagement, in-person conversations, and pop-ups on ferries,

[8:41:24] Voice 35: going to local events.

[8:41:27] Voice 35: We're categorizing all of that feedback.

[8:41:29] Voice 35: We've actually grouped it based on what was the format in which it was captured.

[8:41:33] Voice 35: So it wasn't an online survey, was it a conversation?

[8:41:36] Voice 35: And we're actually going to be going through and theming all of it.

[8:41:40] Voice 35: So as a result of this, we're going to have really clear themes of what different groups

[8:41:45] Voice 35: of folks are saying, what their feedback is, how they would like to be engaged with, and that's

[8:41:51] Voice 35: going to really inform the engagement framework. So even to maybe the earlier question, we were

[8:41:58] Voice 35: really intentional with how we designed the survey as well to get a clear sense of what are the

[8:42:04] Voice 35: routes that people are taking? Is this someone that's commuting on a regular basis? What is the

[8:42:08] Voice 35: purpose of that commute? So we can get really, really detailed in terms of, okay, how is this

[8:42:15] Voice 35: actually being used? And what does that mean for how it's going to inform how we engage them in the

[8:42:19] Voice 35: most effective way going forward? And also, what are the most important ways to be engaged and

[8:42:26] Voice 35: topics that they would like to be engaged? So I hope that's helpful. Yeah.

[8:42:31] Voice 26: Yeah, it's an exciting

[8:42:32] Voice 26: time. This is very foundational work. And this will guide our work for years to come. So we're

[8:42:38] Voice 26: We're in an exciting period, and I guess stay tuned for that What We Heard report and the engagement framework itself.

[8:42:50] Voice 32: Trustee Borthwick.

[8:42:52] Voice 37: Hi.

[8:42:54] Voice 37: I'm a trustee on Denman Island.

[8:42:57] Voice 37: I was on the Ferry Advisory Committee for Routes 21 and 22, which is Denman and Hornby.

[8:43:02] Voice 37: me um i think and i i've said this in a lot of our the engagement that i've done with bc fairies in

[8:43:10] Voice 37: that to no small degree i think that one of the job the job that you're stepping into in terms of

[8:43:17] Voice 37: doing public relations for bc fairies has got to be one of the hardest ones in the province

[8:43:22] Voice 37: and i my hat is off to you absolutely in stepping up to do that part of why i say that is that

[8:43:31] Voice 37: That you are stuck between a rock, a bit of a rock and a hard place in some ways. And that there's certainly, you know, the perception of my community and certainly what I've, my experience in being on the FAC has been this question of there are seemingly irreconcilable problems.

[8:43:52] Voice 37: problems. There's feedback that's given, you know, by passionate, informed, qualified people

[8:44:00] Voice 37: who want to engage, who want to do this sort of thing. And we hear a lot that doing public

[8:44:05] Voice 37: engagement is really hard on the islands. And that's true of lots of different bodies. It's

[8:44:09] Voice 37: true for this body. It's hard to do public engagement on the islands. Totally get it.

[8:44:14] Voice 37: And there's also an unwillingness or perceived unwillingness to use that engagement. So I think

[8:44:20] Voice 37: the quote that you said singled out in terms of what influence do people have is really interesting

[8:44:26] Voice 37: and profound um there were so you've talked about the the public engagements the pop-ups that you

[8:44:33] Voice 37: did across the islands um the first that i heard uh directly despite having signed up to be an

[8:44:41] Voice 37: engaged part of this process and be involved was that you were going to do engagements uh pop-ups

[8:44:46] Voice 37: on the ferries and at the ferry terminals um unfortunately there were some threats that were

[8:44:52] Voice 37: made but obviously you canceled those those engagements however the first that i heard was

[8:44:57] Voice 37: less than 24 hours before that that happened and obviously you've got to cancel those things you've

[8:45:02] Voice 37: got to do those things and i understand that that's been the reality over the last couple of

[8:45:05] Voice 37: years um i emailed you about what had happened there and all i have received back is an automated

[8:45:14] Voice 37: made a response and i you are in a tremendously busy person this is not a personal attack in any

[8:45:18] Voice 37: way shape or form but as someone who i'm a first-term trustee um i'm i prior to this job

[8:45:27] Voice 37: prior to sitting in this role i was a truck driver across the islands i drove the mail across i took

[8:45:34] Voice 37: six ferries a day so i i was really involved on those routes and one of the things that wound up

[8:45:38] Voice 37: being a very pleasant surprise in stepping into this role as trustee is that i was going to get

[8:45:42] Voice 37: had that opportunity to sit on the FAC and I was really excited to speak for that um I was joining

[8:45:47] Voice 37: a group of people who had done it for in some cases a long time sometimes who are new people

[8:45:53] Voice 37: who had really put a lot of work and effort into being on that process and we came from a very wide

[8:45:59] Voice 37: array of of perspectives and uh yeah perspectives on on sort of what what the issues were facing us

[8:46:09] Voice 37: Hornby and Demmon are very different in terms of their fairy desires

[8:46:13] Voice 37: and it's a complicated thing

[8:46:18] Voice 36: I was

[8:46:20] Voice 37: really excited to do that

[8:46:22] Voice 37: we had one in-person meeting

[8:46:26] Voice 37: and I enjoyed that meeting

[8:46:28] Voice 37: it was an exciting thing to be able to be part of that

[8:46:31] Voice 37: it was challenging to

[8:46:35] Voice 37: come into this process with a lot of enthusiasm

[8:46:37] Voice 37: and goodwill

[8:46:38] Voice 37: and see pretty much everything that has ever been asked

[8:46:44] Voice 37: be disregarded.

[8:46:46] Voice 37: I've also, and I want to say that I'm very excited

[8:46:49] Voice 37: to see that you guys are going to be releasing the raw data.

[8:46:52] Voice 37: That's an exciting thing, certainly.

[8:46:54] Voice 37: And I have to say, a real problem that I've had in the past

[8:46:57] Voice 37: is there's been a very subjective display of data

[8:47:06] Voice 37: in the past to support certain things,

[8:47:09] Voice 37: certain certain cable ferries that will go on well slightly mentioned and

[8:47:13] Voice 34: it's there's it's

[8:47:15] Voice 37: been very subjective and that's been really challenging and it's been really challenging to

[8:47:19] Voice 37: for me to sit in this role to be a part of that conversation and and to be someone who has stepped

[8:47:25] Voice 37: up in many ways for a community because part of it too is that not everybody wants to step up

[8:47:31] Voice 37: and and to be that person to to be a part of those conversations and to have consistently said no you

[8:47:37] Voice 37: you know what, I think it's worth it to try and do our bit to talk to you, to get surprised with

[8:47:43] Voice 37: the cancellation of this process when we thought we were hearing a totally different message in

[8:47:48] Voice 37: that meeting. And then for this process to seemingly have engaged very widely and across

[8:47:56] Voice 37: all routes in one survey, which, you know, and I appreciate that you're going into more depth and

[8:48:02] Voice 37: more nuance now, but you can see that this has put me in a difficult position in representing

[8:48:07] Voice 37: sending that back to my community and i want to do this stuff i want to make this be a good process

[8:48:13] Voice 37: it's so important the thing you do is incredibly important it's infrastructure it's very vital to

[8:48:19] Voice 37: our community um i run the bus service on denman now i get infrastructure it's a hard thing to do

[8:48:25] Voice 37: and it's so important to our community and especially as we move into a place where

[8:48:30] Voice 37: you know we've got a climate that's changing rapidly and public transportation is going to

[8:48:35] Voice 37: to be a huge part of making that possible and viable and and making you know helping this this

[8:48:40] Voice 37: service be the best it can be is important to me thing

[8:48:49] Voice 36: i want to continue to do it um and i

[8:48:52] Voice 37: will have to echo that thing of it is what influence do we have uh is that actually going

[8:49:01] Voice 37: to count for anything if it's not makes it real hard to want to engage and and i the the just the

[8:49:06] Voice 37: The final thing, you know, you're talking about sort of possibly assembling short-term advisory committees.

[8:49:15] Voice 37: I just want to say I think it's going to be very hard to get the quality of people to engage with those on short notice as opposed to having them on standby when you need them.

[8:49:26] Voice 37: And making that commitment to those people who want to take that time, which can be considerable, to engage on the long term, it's really hard.

[8:49:36] Voice 37: I do not have time to join a part-time advisory committee, but I will make time if there's

[8:49:45] Voice 37: a dedicated space for me to speak with you.

[8:49:47] Voice 37: I

[8:49:51] Voice 26: really appreciate your genuine comments, and I hope we continue to talk a lot about

[8:49:57] Voice 26: issues.

[8:49:58] Voice 26: And I'm sorry that that cancellation came a day before the event, but I notified community

[8:50:06] Voice 26: community as soon as I made the decision that it wasn't safe for us to to go in um so I'm sorry

[8:50:12] Voice 26: about that we did proceed with engagement on those routes um for several hours that day we ran the

[8:50:20] Voice 26: unnamed cable ferry many many times that day and spoke with and also over to Hornby and spoke with

[8:50:28] Voice 26: about this process and gathered their input and there were some difficult conversations there's

[8:50:36] Voice 26: There's a lot of passionate feedback that my team receives.

[8:50:40] Voice 26: And from the trucking community we spoke with, maybe you know Laura?

[8:50:44] Voice 26: Yeah, we had a good chat with Laura about her needs for trucking as well.

[8:50:49] Voice 26: So being more connected with community is a priority for us and something we want to

[8:50:56] Voice 26: move into as well is more of that consistent community relations where, you know, we just

[8:51:02] Voice 26: show up when you have a festival or we show up when you have something going on in community and

[8:51:06] Voice 26: we continue to strengthen that relationship so we don't just come to you when we need something

[8:51:11] Voice 26: we have a reciprocal relationship where um we're just there to answer questions and talk to people

[8:51:17] Voice 26: while they're out on their saturday or at the farmer's market or or whatever so we're gonna

[8:51:21] Voice 26: start doing some of that this summer um and see if we can grow that more time as well so i hope we

[8:51:26] Voice 26: continue to stay connected sam just

[8:51:29] Voice 37: just please tell me when it happens because this time i only

[8:51:31] Voice 37: found out after it was cancelled so trustee elliott thank

[8:51:38] Voice 23: you for your presentation um

[8:51:40] Voice 23: so i have a few specific questions actually about the survey and this is coming back

[8:51:45] Voice 23: um as a result of feedback from one of our long time serving um fac members on gabriola

[8:51:52] Voice 23: um it's that um this survey doesn't appear to be really asking open-ended questions

[8:52:02] Voice 23: and there is literally no question on it about do you want the FAC to continue as an engagement

[8:52:10] Voice 23: method in your community and so there have been questions that whether the survey is

[8:52:18] Voice 23: sort of leading people to prefer online methods of communication.

[8:52:24] Voice 23: This is challenging for a number of people.

[8:52:27] Voice 23: We've got a lot of older residents.

[8:52:28] Voice 23: Some people just struggle to have Wi-Fi and Internet,

[8:52:31] Voice 23: and so they may not even be able to get on the survey

[8:52:34] Voice 23: or get information that there's a pop-up.

[8:52:37] Voice 23: The FACs are that central point of contact,

[8:52:40] Voice 23: especially for the diversity of community members

[8:52:44] Voice 23: who live full-time on the islands.

[8:52:45] Voice 23: So our communities are really struggling with the approach that's been taken, I think.

[8:52:52] Voice 23: And I know you've heard a lot of feedback, so I'm not going to hammer into that today.

[8:52:57] Voice 23: But is there truly an openness if it is asked to keeping the FACs in communities that want them?

[8:53:06] Voice 23: Is that a real viable option if it's not actually presented in the survey as even something that people can click on and say,

[8:53:14] Voice 23: I want the FAC to be maintained in my community. Thank you.

[8:53:20] Voice 26: Thank you for passing along that

[8:53:23] Voice 26: feedback from your community. So the decision to move away from the FAC model was decided in

[8:53:30] Voice 26: November. But what I'm hearing is behind that is about local representation and how important that

[8:53:39] Voice 26: is. Absolutely. We can't presume to know how things will impact community without asking people.

[8:53:46] Voice 26: And so that is still very much our intention. And I think one of the things that's become clear to me and going out and talking to people over the last several weeks is that when people heard no more FACs, a lot of people heard no more engagement.

[8:54:02] Voice 26: And that's not actually the case at all. This is about BC Ferries making sure that what it hears from community is actually a reflection of what community wants.

[8:54:13] Voice 26: We have had cases where the FAC was tasked with telling us what the community wanted, we implemented it, and it was not what community wanted. And so it's a bit, I'll use, it's a bit of a strong term, but a bit lazy on BC Ferries part to just go to the same group of people on every topic, every time, without also speaking to other people.

[8:54:36] Voice 26: And so, like I said, we still expect to hear from a lot of the same people, but we're also going to be reaching out to a whole bunch of others.

[8:54:42] Voice 26: And I don't know, Zach, did you want to add anything with regard to the survey design?

[8:54:47] Voice 26: Yeah,

[8:54:48] Voice 35: I can speak to the question around open-ended questions.

[8:54:52] Voice 35: When you're designing an online survey where potentially up to thousands of people are inputting into it,

[8:54:58] Voice 35: it becomes an incredibly manual and really difficult process to categorize and effectively

[8:55:04] Voice 35: theme and understand the sentiment of an open-ended question. So typically when I'm doing

[8:55:09] Voice 35: large survey designs for organizations like BC Ferries or municipalities where we're getting a

[8:55:16] Voice 35: ton of feedback, I really try to limit it to anywhere from like two to three open-ended

[8:55:21] Voice 35: questions. So I think at the very end of our survey, I always try to include a question of,

[8:55:25] Voice 35: Is there anything else that we haven't asked? Is there anything else that's important to share about that feedback? And I can theme that. But if we had 10 open-ended questions or even five, you can imagine that that gets into multi-paragraphs where we're really trying to pull out the nuance, which is why we tend to lean on the quantitative option questions.

[8:55:50] Voice 35: So we still want to leave it open-ended and have a couple of questions there for people to add additional context or feedback.

[8:55:57] Voice 35: It just becomes really challenging to actually understand the core of what someone's sharing when we're receiving thousands and thousands of open-ended responses to questions that we asked.

[8:56:08] Voice 35: I hope that gives some context.

[8:56:11] Voice 35: Just your learning.

[8:56:14] Voice 26: One more thing.

[8:56:15] Voice 26: You asked whether this was truly a genuine process.

[8:56:18] Voice 26: And I can promise you it is.

[8:56:20] Voice 26: There was no foregone conclusion about where this is going.

[8:56:25] Voice 26: Our team, we're a small team, we're three people, plus Zach's support, Zach's team,

[8:56:30] Voice 26: were genuinely out there traveling, listening to people about what matters.

[8:56:36] Voice 26: And the really interesting part for me is the drive between different locations.

[8:56:40] Voice 26: Our team is talking all excitedly about where we could go with this, what we could do, what

[8:56:45] Voice 26: we could make happen.

[8:56:45] Voice 26: We're having lots of conversations back at the office with our executive leadership team

[8:56:50] Voice 26: about where this might be going what they could support um so very much this is very much a

[8:56:57] Voice 26: genuine process i just wanted to make sure i answered that okay

[8:57:03] Voice 21: i'm going to try to keep this

[8:57:04] Voice 21: short my ferry route is not actually on your survey i'm not sure why it's a number 55 it's

[8:57:10] Voice 21: an unregulated route which means we have um no recourse so we have no ombudsman we have

[8:57:16] Voice 21: very little it's kind of unfortunate but i don't want to go on about that um we've already felt

[8:57:22] Voice 21: pretty neglected and ignored even with our fire advisory committee and losing that just feels

[8:57:29] Voice 21: very scary for many of us especially because our ferry is contracted out it's not actually a big

[8:57:33] Voice 21: basic ferries passenger only it only runs five days a week and as such and it's also a very old

[8:57:40] Voice 21: ferry and the population's increased by 200 people since 1985 when we got the ferry so as such like

[8:57:47] Voice 21: one of the questions i wanted to ask was about data so not necessarily what you're getting from

[8:57:52] Voice 21: from the communities but ridership data and um like what else are you using to figure out the

[8:58:02] Voice 21: engagement because if you go through ridership and you start seeing how many overloads we have

[8:58:05] Voice 21: in the summer and even the winter you start to go okay there needs to be something going on here so

[8:58:10] Voice 21: i'm just wondering how if you thought about how you're going to be engaging with that thanks for

[8:58:17] Voice 26: the question so our planning people people who work on schedules who work on vessels and all

[8:58:22] Voice 26: that kind of thing and yeah recognizing it's different with an unregulated route that bc

[8:58:26] Voice 26: ferries doesn't operate um they're looking at those numbers all the time to inform decisions

[8:58:32] Voice 26: it's all data data data and you know how many sailing how many people are left behind how many

[8:58:38] Voice 26: people are on board like all of that stuff is is tracked it's not something we're looking at

[8:58:43] Voice 26: for how we decide how we want to continue to engage because for the person who you know is

[8:58:50] Voice 26: taking the late night sailing to a rural remote island at eight o'clock at night that sailing is

[8:58:58] Voice 26: just as important as somebody who is traveling from swartz bay to swasson and so we're not

[8:59:05] Voice 26: really factoring in um uh that kind of uh user uh capacity data uh to for this process but it does

[8:59:16] Voice 26: get tracked yeah trust me this

[8:59:23] Voice 22: keeps getting more thank

[8:59:24] Trustee Luckham: you i'm peter lockham with thesis island um

[8:59:27] Trustee Luckham: amy thanks for coming and joining us and being here looking forward to the workshop

[8:59:31] Trustee Luckham: uh later um you certainly presented a lot of good information and uh created a lot of thoughts

[8:59:39] Trustee Luckham: so we're going back to the ferry advisory committees you know 30 years it was almost

[8:59:46] Trustee Luckham: an institution. And I think people on the islands thought it was an institution. And so it came as

[8:59:52] Trustee Luckham: a bit of a surprise when that was ended. But I tried to say, well, there's something new coming.

[9:00:00] Trustee Luckham: And so let's see what that looks like. So I'm really glad that you're here and you're helping us come to understand that. But what I wonder is, in that process where that decision was made, for whatever reasons, maybe there were things that didn't work for you, and maybe there were things that didn't work for us, and you said, okay, it's time to do something different.

[9:00:17] Trustee Luckham: And so I'm wondering, and I'm looking forward to the survey data. I wasn't totally thrilled with the questions in the survey because I didn't know that they necessarily asked me the questions I thought you should ask. And I didn't necessarily see the opportunity for me to say, hey, you should have asked me that question.

[9:00:32] Trustee Luckham: So that's just me and my style about things. But I wonder whether or not there were exit interviews of some nature with the fair advisory committees, because clearly they could have shared some important elements of what it was that they were doing institutionally.

[9:00:50] Trustee Luckham: And I wonder whether or not that will become available to us to understand as well, to actually understand what it was that you said that some of the FACs worked and others didn't.

[9:01:00] Trustee Luckham: And then so what was it that you determined what did or didn't work so that we can understand that as well for some kind of future improvements to move forward?

[9:01:10] Trustee Luckham: And then I'll just say that, you know, and I'm sure you know this and you've experienced it in the survey process that you're going through right now, is every single island is different.

[9:01:21] Trustee Luckham: Every single vessel is different.

[9:01:23] Trustee Luckham: And those traffic patterns are so incredibly different.

[9:01:26] Trustee Luckham: And, you know, Maine and Thetis probably are probably more complex than others, because on Maine, there's multiple ferries going to multiple islands. And on Thetis, it's a single air ferry that's going to multiple islands. And people on our islands relate to the ferries as a service. It is a service. And I'm glad that you talked about TransLink and that kind of stuff, because that's about moving people places and delivering that service.

[9:01:50] Trustee Luckham: And, you know, the challenges over the years where maybe people think that things don't work and maybe think that FECs don't work is maybe a communication problem as much as it is a functional problem.

[9:02:03] Trustee Luckham: But what's important, what's happened since the pandemic, right, I think there's a milestone there, is there were disruptions that were labor-related, that were health-related, there were vessel changes, and continuously changing and fluctuating schedules in order to make them perform better and run on time and provide financial benefits all throughout it.

[9:02:31] Trustee Luckham: But and what's important is the traveler experience, because what's important for the travelers is regular, reliable, cost effective, certainly.

[9:02:45] Trustee Luckham: And what was going on in that since the pandemic thing is labor shortages, service disruptions and all that sort of stuff.

[9:02:53] Trustee Luckham: And it loses that predictability and that understanding that what ferries do.

[9:03:00] Trustee Luckham: And, of course, the variety of users are people like me that go to work every day, students that go to school every day, doctors visits once a week, once a month, you know, this whole spectrum of users and stuff.

[9:03:10] Trustee Luckham: And so I'm really interested to find out what you learn and what you think the solutions are, because I think many of the communities will tell you that there were solutions that helped the ferry company that were community based that came through the FACs.

[9:03:24] Trustee Luckham: So we need to maintain that relationship with the community to search for those solutions as well.

[9:03:28] Trustee Luckham: and it's really critically important that this whole process absolutely be genuine and you've

[9:03:33] Trustee Luckham: said that but i wrote that in in my notes and so i'm looking forward to what you're going to tell

[9:03:39] Trustee Luckham: us in the workshops and i don't know if you want to yeah

[9:03:43] Voice 26: i'm happy to respond to a few of your

[9:03:46] Voice 26: comments that you made there um every community is different and that that is absolutely something

[9:03:53] Voice 26: something that we see out there. And while some of the issues are similar, every route service

[9:04:02] Voice 26: is different as well. And also at the same time, opinions are very different. So there are some

[9:04:09] Voice 26: communities who say, you know, ever since we got reservations on this route, oh, it's such a

[9:04:15] Voice 26: problem and I can never get on the ferry. And then there are other folks who say, if they just added

[9:04:20] Voice 26: added more reservations, all of our problems would be solved. So it's, it's really interesting to

[9:04:26] Voice 26: hear like those diverse comments. And that's one of the issues, one of the reasons why I think

[9:04:31] Voice 26: transparency is so important that we share the data. Because sometimes when we engage in closed

[9:04:36] Voice 26: environments, we believe that everyone else holds the same opinion we do. Everybody told you to do

[9:04:43] Voice 26: that thing. I went to that meeting, and everybody told you to do that thing. But when you read the

[9:04:49] Voice 26: raw data, you can see like, actually, if you just share that with people, you know, I think we need

[9:04:53] Voice 26: to trust people more with information. And, and people can actually see like, it's actually a real

[9:05:00] Voice 26: mixed bit of opinion. I agree, communications is so, so important. I think 80% of our challenges

[9:05:06] Voice 26: are going to be solved through better communication. And so one of the things we're looking at

[9:05:11] Voice 26: is having an ongoing engagement newsletter targeted to various communities, where you just

[9:05:18] Voice 26: get it in your inbox and so a lot of the information might be the same across the

[9:05:23] Voice 26: different newsletters but we're also going to tell you hey there's an opportunity coming up

[9:05:26] Voice 26: for you to participate remember that thing you engaged on last year it's under construction now

[9:05:31] Voice 26: here's a photo you know i think we need to keep closing the loop with folks not just once here's

[9:05:35] Voice 26: what we heard in that process but what we're hearing from communities is i don't know what

[9:05:39] Voice 26: happened with that thing i told you and so i keep telling you that we want that thing and what we're

[9:05:43] Voice 26: hearing is, sometimes no is okay, if we just provide the rationale. And I think for a long

[9:05:51] Voice 26: time, there's been a reluctance to say we can't actually do that. But if we need to say we can't

[9:05:58] Voice 26: actually do that, and here's why, and here's what we can do, I think people, you know, if we just

[9:06:05] Voice 26: trust people with the facts, you know, people are pretty reasonable. But there are a lot of things

[9:06:11] Voice 26: we could solve together by continuing to communicate and collaborate um i love the exit

[9:06:17] Voice 26: interview idea and we did do a little bit of that within the workshops we did um in january with

[9:06:25] Voice 26: facs the questions were things like uh what has worked in the past for the way that you've engaged

[9:06:30] Voice 26: with us what hasn't worked in the past and why and really started to dig into that so that is

[9:06:35] Voice 26: part of some of this work that we're doing and I'll just I know I know how passionate people

[9:06:44] Voice 26: are and I keep thinking about this fellow Rod Lee on Cortez who said to me there are two things that

[9:06:53] Voice 26: are always true on Cortez and this is probably the case for every island which is the first topic of

[9:06:58] Voice 26: conversation is the weather and the second topic of conversation is BC Ferries so there's a lot

[9:07:04] Voice 26: lot of passion out there and i really appreciate that and we're not um we're not closing down the

[9:07:10] Voice 26: lines of communication in fact we want to improve them yeah

[9:07:14] Trustee Patrick: i wanted to do a time check here amy it

[9:07:18] Trustee Patrick: is we're past 5 30 we have you're coming back at seven we still have you you came to the the right

[9:07:25] Trustee Patrick: place to talk about fairies we still have uh five more people who want to ask questions of you

[9:07:31] Trustee Patrick: you tonight but i want to check in for time on everyone because i know dinner is between now

[9:07:34] Trustee Patrick: and another event at seven o'clock so trustees you want to keep your questions going dinner

[9:07:45] Trustee Patrick: or do you want to break and go to i don't want to cut off the five people that are here is there

[9:07:50] Trustee Patrick: any one of the five people who are just uh who hasn't had a first time to speak to someone on

[9:07:56] Trustee Patrick: make it short you have a couple people

[9:07:59] Voice 24: haven't been sticking to the two-minute rule

[9:08:03] Trustee Patrick: is that what we want to do okay quick short for the five people that are remaining because you're

[9:08:07] Trustee Patrick: between dinner so okay speed it up

[9:08:10] Voice 18: speed dating trustee peterson um thank you and thank you for

[9:08:16] Voice 18: coming i just want to um acknowledge as was mentioned before i have an enviable time to

[9:08:21] Voice 18: step into this position for you um certainly there's um the way that the facs were uh

[9:08:28] Voice 18: dissolved and generated, you know, considerable upset, not to say outrage in some cases.

[9:08:38] Voice 18: Just in terms of sort of informational, one of the things I heard you say was about a traveler on one route being just as important as another.

[9:08:51] Voice 18: And I think that the pushback that you would hear from islanders is that when you live on an island, it is different.

[9:08:59] Voice 18: If you can imagine the road to your home being available or not available based on the decisions of some entity that may or may not be responsive to your concerns.

[9:09:13] Voice 18: So if you look at it from that perspective, ferries for residents of islands are lifelines. I won't go into all the things that other people listed that they are vital connections to.

[9:09:28] Voice 18: But when you think about the passion that comes your way, imagine yourself being cut off from your home.

[9:09:41] Voice 18: And that will help give you some perspective of how we feel.

[9:09:46] Voice 18: So I do think it's really, really important.

[9:09:51] Voice 18: I'm really glad to hear where your perspective is and that you're going to be sharing the raw data.

[9:09:58] Voice 18: I think that's really important. But the reality is, is even within the previous system, there are many cases where people feel that they're they had opportunities to express, but they didn't feel listened to.

[9:10:16] Voice 18: And one trustee spoke just today about not getting replies quite recently.

[9:10:29] Voice 18: So these are the type of things that are likely to make your job a lot more difficult, I reckon.

[9:10:38] Voice 18: So just want to keep in mind that the large routes do not necessarily have the same ridership in terms of that drawbridge going to people's homes or not that the island routes do.

[9:10:57] Voice 18: And I'm going to end it there.

[9:10:59] Voice 18: But thank you very much.

[9:11:03] Voice 26: Appreciate those comments.

[9:11:06] Voice 18: Trustee Giddey.

[9:11:08] Voice 10: So I've been on Bowen for 46 years and commuting almost daily, but not so much since my retirement.

[9:11:15] Voice 10: I try not to leave the island.

[9:11:17] Voice 10: But I was on a very early ferry advisory committee.

[9:11:21] Voice 10: And when you say that it's information sharing and building trust, a lot has changed in the corporation.

[9:11:31] Voice 10: certainly when the province turned it over into the corporation then we lost a whole lot of contact

[9:11:40] Voice 10: with people and with all of the stuff that happened during the pandemic in terms of the

[9:11:46] Voice 10: changeover of staff and all the rest of it so it's become a big corporate entity that

[9:11:53] Voice 10: is very very difficult to build up trust very very difficult to get information out of

[9:11:58] Voice 10: very very difficult to get any response to even reasonable complaints and it builds up so that

[9:12:07] Voice 10: you have the threats that break down and shut down meetings and i feel very sorry for you

[9:12:15] Voice 10: actually coming into this role that you've got um you know the the ferry advisory committees

[9:12:21] Voice 10: they may have varied in terms of which ones were working and which ones weren't but

[9:12:27] Voice 10: But they basically gave islanders some expertise and some people that have been at it and learned all the ins and outs of the corporation.

[9:12:36] Voice 10: And that is the kind of information that we're losing in terms of if you're getting into a marketing situation and a communication system and having media and surveys and all of this.

[9:12:50] Voice 10: It sounds sort of fluffy as opposed to we really were getting to the point where we were very, very, very clear in terms of what we needed and trying very hard to get the corporation to shift a little bit and to listen to a smaller route.

[9:13:08] Voice 10: So it's, you know, the whole marketing thing is not necessarily considered to be money well spent in terms of what the needs are for the community.

[9:13:24] Voice 10: Dissolving the ferry advisory committees and having, you know, some other option, it's like there's always been silos within the corporation.

[9:13:35] Voice 10: corporation so it's that's got to do with the um the on-board management and that's got to do with

[9:13:41] Voice 10: the terminal management that's got to do with somebody else so that you know it was really

[9:13:45] Voice 10: hard to sort out and get route maps through where to get answers and there have been special

[9:13:52] Voice 10: projects and the ones that work um you know we had people coming over from the corporation to

[9:13:59] Voice 10: a talk specifically about changes that they were considering making to the, sorry, I've

[9:14:08] Voice 10: lost a word, thank you, scheduling, and that's gone, and it was working really well, so now

[9:14:16] Voice 10: we've got a new schedule, and it's just been published, and we're sitting there with all

[9:14:21] Voice 10: sorts of feedback saying, oh, that one is a real problem, and that, you know, we're

[9:14:26] Voice 10: we're going to run into real problems in terms of people coming back or the

[9:14:29] Voice 10: kids after school and all of this.

[9:14:31] Voice 10: We haven't had that really simple, easy consultation that was working well.

[9:14:35] Voice 10: So it's, you know,

[9:14:40] Voice 10: I think that the trust and the getting feedback,

[9:14:45] Voice 10: we have a huge number of visitors that come over and love being on that

[9:14:50] Voice 10: pretty little boat that, you know,

[9:14:52] Voice 10: looks like a birthday cake and they're having a little cruise for 20 minutes

[9:14:56] Voice 10: and it's very very different experience from the people that miss the cutoff by one second when

[9:15:03] Voice 10: the boat is late and um late anyway and they should be able to get on so it's um different for

[9:15:12] Voice 10: depending on who you talk to and what their their level of experience is so um there's a great deal

[9:15:17] Voice 10: of skepticism i think and cynicism and i don't envy you what you're trying to do but um you know

[9:15:25] Voice 10: There's, I think it's, I'm not sure that I'm 100% behind the effort at all.

[9:15:33] Voice 10: I

[9:15:37] Voice 26: appreciate that honesty.

[9:15:39] Voice 26: You're not sure.

[9:15:40] Voice 26: And so I'll just ask you to hang in and we can talk about it more when we actually have

[9:15:46] Voice 26: an engagement framework.

[9:15:47] Voice 26: Bowen is a lovely little island.

[9:15:49] Voice 26: I was there recently with this process and we had great conversations with people.

[9:15:54] Voice 26: We were there for several hours having some great conversations down there on the pier.

[9:15:59] Voice 26: this process. I'll just point out we are actually we have an internal working group that we're

[9:16:03] Voice 26: working with to bring people together around the organization and break down some of those silos

[9:16:08] Voice 26: so that we're collaborating more efficiently and getting responses and getting back to people.

[9:16:13] Voice 26: That's something we're looking at. Yeah.

[9:16:16] Voice 32: Trustee Poland.

[9:16:19] Voice 24: Thanks. Something very simple. I'm on

[9:16:23] Voice 24: so I'm happily at the end of a long trail of a ferry route. I would suggest one of the

[9:16:31] Voice 24: the things that I noticed one day that was absolutely brilliant was when there are pretty

[9:16:37] Voice 24: much regularly delays and people are heading into town to appointments and as the delay accumulates

[9:16:44] Voice 24: it's everybody's puzzling out like how late they're going to be. On one memorable occasion

[9:16:50] Voice 24: the ferry captain behaved like an airline pilot and made estimates of the arrival time and announced

[9:16:57] Voice 24: them like we are leaving wherever it was 10 minutes late that means we hope to be in Schwartz

[9:17:04] Voice 24: Bay at so if you were on the phone to your ophthalmologist or whoever you could actually

[9:17:09] Voice 24: tell them I think I'm going to be there x time late so that was incredibly helpful I only heard

[9:17:16] Voice 24: it once and the other thing was those email alerts are incredibly poorly worded and put together

[9:17:25] Voice 24: The reasons for the delay are often, I don't know, from some standard checklist and they're not even funny.

[9:17:35] Voice 24: You could make them amusing and it would be really helpful if those emails actually explained consequences because I get those emails and I can't really work out what exactly what the impact is.

[9:17:50] Voice 24: So real-time information about the ferries and what's going on would be really, really, really helpful.

[9:17:58] Voice 24: Thank you.

[9:18:02] Voice 26: Thank you for sharing that.

[9:18:03] Voice 26: And I have heard similar feedback about those service notices.

[9:18:06] Voice 26: So I'll pass that along to our customer care team.

[9:18:10] Voice 26: Thank you.

[9:18:11] Trustee Patrick: We have the two last speakers have spoken once before.

[9:18:14] Trustee Patrick: So Alan and Yates, you're going to go quickly.

[9:18:16] Trustee Patrick: So Alan's up next.

[9:18:18] Trustee Patrick: Trustee Alan.

[9:18:19] Voice 7: I'm going to be way quicker than the previous people.

[9:18:21] Voice 7: I'm just saying I'm feeling that regarding the membership of the FAC is that on our island, maybe that's why you decided to go to the community, because there's a whole bunch of people saying that our representative is not representing our island at all.

[9:18:43] Voice 7: And so I'm just wondering whether you've seen that with other fair advisory committees, and that's why you've chosen another different model with engagement.

[9:18:56] Voice 7: And, you know, Trustee Borthwick?

[9:18:59] Voice 7: Yeah, we're different, but I'm the same as you.

[9:19:02] Voice 7: It's like the person on our fair advisory committee is different.

[9:19:04] Voice 7: So, yeah, so my question is, is that where you decided to go to a different engagement because you were noting that members of the fair advisory committees were kind of had agendas?

[9:19:16] Voice 7: And then my second question was, in terms of the two-thirds that you said have extended their option to April, can you tell me how many?

[9:19:27] Voice 7: Two-thirds doesn't mean anything. Thanks.

[9:19:29] Voice 7: Yeah,

[9:19:31] Voice 26: to answer that question first, I think it was looking at Sabrina, was it 91 FACs

[9:19:38] Voice 26: chose to carry on until end of April out of normally around 130?

[9:19:46] Voice 26: And that's been really helpful to us.

[9:19:49] Voice 26: We've had some excellent feedback from FACs as part of this process.

[9:19:53] Voice 26: And then to answer your question about the rationale, it was really a variety of reasons,

[9:19:59] Voice 26: Certainly some FACs not functioning particularly well was one of the considerations.

[9:20:06] Voice 26: It's also just the way the landscape has changed since, you know, 30 plus years ago.

[9:20:13] Voice 26: Having in-person meetings with community was really the only model.

[9:20:19] Voice 26: Maybe you could have like a phone meeting.

[9:20:22] Voice 26: That was the only option, really.

[9:20:24] Voice 26: And so we still want to have in-person meetings.

[9:20:28] Voice 26: that's not going away either, which I think is a bit of a misunderstanding out there. But we're

[9:20:33] Voice 26: also just looking at all of the tools that are available to us today to stay connected with

[9:20:38] Voice 26: the people that we serve. And so it's really a combination of factors that went into taking a

[9:20:44] Voice 26: step back and reassessing what we're doing and finding a path forward that is inclusive.

[9:20:54] Voice 26: We've certainly heard from some folks they felt the process was exclusive.

[9:20:58] Voice 26: And so, we're just really trying to create more opportunities for more people to provide

[9:21:05] Voice 26: feedback directly to BC Ferries.

[9:21:07] Voice 26: All right.

[9:21:12] Trustee Patrick: Final words to Trustee Yates and everyone, so it's on you.

[9:21:18] Voice 4: I know.

[9:21:19] Voice 4: Dinner and wine.

[9:21:21] Voice 4: Just very quickly, thank you so much, both of you, for your presentation.

[9:21:25] Voice 4: the big word in my community two big words is trust because the way that the fairy advisory

[9:21:31] Voice 4: committees were dispensed with was did not seem trustworthy at all to us and the way that the

[9:21:38] Voice 4: pop-ups happen without any of us even knowing about them on gabriola including me as an elected

[9:21:44] Voice 4: representative was like wow how come we didn't know about those pop-ups i know they were on

[9:21:49] Voice 4: facebook i found out when i was on denman actually um so trust um we want you to be true to what

[9:21:58] Voice 4: you're telling us today it's really important and accountability so the reason that our community on

[9:22:05] Voice 4: gabriela really supports our fairy advisor advisory committee is because we bring only

[9:22:12] Voice 4: the serious concerns to you in a way that we think you can deal with them and we bring your answers

[9:22:19] Voice 4: back to our community in all sorts of ways. We have a website, newspaper articles. We need you

[9:22:26] Voice 4: to be accountable. So we don't understand how individual emails to you from various people,

[9:22:33] Voice 4: how you can be accountable to our whole community when we have a serious concern.

[9:22:39] Voice 4: Thank

[9:22:44] Voice 26: you for those comments and accountability, trust, credibility. These are all things we're

[9:22:49] Voice 26: talking about a lot and i equate it internally to how do i work with these folks that are engineers

[9:22:56] Voice 26: and they're shipbuilders and they're people who work in operations and they set schedules

[9:23:00] Voice 26: how do i work with folks who make decisions um in a way where we can collaborate and get answers

[9:23:05] Voice 26: back to community and so that i mean that's my job i take what i'm hearing out there and i come

[9:23:08] Voice 26: back in and i advocate for what people have told us and so i equate it to preventative ship

[9:23:14] Voice 26: maintenance and you know if you know trust it takes consistent um investment over time and it

[9:23:21] Voice 26: prevents hopefully catastrophic failure and so that's the way i'm trying to communicate that

[9:23:26] Voice 26: internally and and um i think the organization is is interested in um and is paying a lot of

[9:23:33] Voice 26: attention to public trust well

[9:23:39] Trustee Patrick: thank you very much i knew this was going to be a a tough uh

[9:23:44] Trustee Patrick: top audience. Can you tell us a little bit about what's happening next? So, I mean, we have dinner,

[9:23:48] Trustee Patrick: I know that, but for seven o'clock this evening, just so that we quickly be prepared to come into

[9:23:54] Trustee Patrick: that.

[9:23:54] Voice 35: Yeah. So it seems like the format of today has been a lot of sitting. I'm going to ask you

[9:24:00] Voice 35: to move around the room. We have some questions and activities. We're going to break people into

[9:24:04] Voice 35: groups. We're going to actually have exclusively open-ended questions where we are able to get

[9:24:09] Voice 35: into some of the nuance and details so i can make some assumptions but when i'm hearing things

[9:24:14] Voice 35: around accountability trust i want to go a layer deeper i want to understand what's beneath that is

[9:24:19] Voice 35: it trust for on-time performance is it trust for um doing what we'll say we'll do is it all of the

[9:24:24] Voice 35: above is there more um so we'll get into that it'll be activating um i promise to keep it a

[9:24:30] Voice 35: tight 90 minutes i know that all of you have had a really long day so um yeah but we'll have the

[9:24:36] Voice 35: room set up for seven o'clock when folks are ready to ready to start all

[9:24:40] Trustee Patrick: right then thank

[9:24:41] Trustee Patrick: you so much we are recessed for today so thank you thank you