Islands Trust Council regular meeting, March 13, 2025

[0:00:00] Trustee Patrick: We're going to go ahead. We're going to go ahead and open the meeting while we work on the technical issues, but the people online can hear us. We just cannot see them.

[0:00:10] Trustee Patrick: So good morning and welcome to our third day here on the Sonoma Territories.

[0:00:18] Trustee Patrick: And we are going to be going into an in-camera meeting this morning. I think we have everyone is joining us today, except for Grant Scott is is our only regret for today.

[0:00:28] Trustee Patrick: date. And we have a motion before us on item 12 of the agenda. Is there someone prepared to make

[0:00:37] Trustee Patrick: that motion? Trustee Evans.

[0:00:44] Voice 21: I move that the meeting be closed to the public subject to sections 91CG

[0:00:51] Voice 21: and I of the community charter in order to consider matters related to labor relations or

[0:00:57] Voice 21: other employee relations litigation or potential litigation affecting the island trust and the

[0:01:03] Voice 21: receipt of advice that is subject to solicited client privilege including communications

[0:01:07] Voice 21: necessary for that purpose and that staff attend the meeting is

[0:01:11] Trustee Patrick: there a second to the meeting

[0:01:12] Trustee Patrick: a second to the motion trusty fast i need more coffee okay uh all those in favor thank you lower

[0:01:24] Trustee Patrick: your hands uh any opposed so that carries we're going to take a moment while we move the meeting

[0:01:33] Trustee Patrick: into in camera so

[0:01:35] Voice 34: after here so uh

[0:04:15] Trustee Patrick: we're at 14.1 in our agenda and we're at the financial plan bylaw

[0:04:21] Trustee Patrick: 14111 on page 367 with that i'm turning over to director of mobs it's all right take your time

[0:04:44] Voice 11: okay trustees we are back to talk about numbers once again um i did adjust the budget last night

[0:04:52] Voice 11: for the amendments that trust council directed yesterday and so i've sent alex a document which

[0:04:59] Voice 11: i'll get her to pull up on screen there we go okay so on screen this is a working paper that

[0:05:13] Voice 11: simply shows the impact of the adjustments that were made yesterday so we've seen a fifty three

[0:05:18] Voice 11: $3,820 increase to our local trust area general tax space. So, the tax lift is now 5.8% for local

[0:05:25] Voice 11: trust areas. There's a almost $14,000 lift to the Bowen Island levy. So, that tax increase is at

[0:05:31] Voice 11: 16.4%. We did increase the Trust Council meetings budget line for the $67,500. We increased the

[0:05:39] Voice 11: budget for the Salt Spring Island office renovation. That's $22,500. And we've offset

[0:05:44] Voice 11: set that with reductions in office services and salaries costs, which are reflected on the screen

[0:05:49] Voice 11: before you. If there's no questions on that, I'll move straight into our bylaw. Are there any

[0:05:56] Voice 11: questions? Oh, proceed into the bylaw. Great. So Alex, I'll have you scroll to our next page.

[0:06:04] Voice 11: So this document here is the working paper that's used to develop our five-year financial plan.

[0:06:11] Voice 11: You'll see at the top of the first column, that's year one of the five-year plan, 2025-26. That's

[0:06:17] Voice 11: the budget that you reviewed and approved yesterday.

[0:06:19] Voice 11: And so you see the tax increase there is 5.8%.

[0:06:23] Voice 11: If you scroll across the top,

[0:06:25] Voice 11: you'll see tax increases that are estimated for future years.

[0:06:29] Voice 11: So next fiscal year is an election year.

[0:06:31] Voice 11: So we do have some elevated costs to support that exercise.

[0:06:34] Voice 11: It's usually $150,000 historically,

[0:06:36] Voice 11: probably a bit more next year as we've had rising costs.

[0:06:39] Voice 11: So we are projecting a higher than desirable tax increase

[0:06:42] Voice 11: for next year.

[0:06:43] Voice 11: Part of it is due to the elections cost

[0:06:45] Voice 11: and part of it is also due to the fact

[0:06:47] Voice 11: that we are drawing down our excess surplus funds in the current year budget, and therefore we'll

[0:06:52] Voice 11: have less to draw next year, and actually we'll need to bolster that balance a little bit.

[0:06:57] Voice 11: Future years in the five-year plan see tax increases that are falling to 4.3%,

[0:07:03] Voice 11: down as low as 0.7%. So this is pretty common in our five-year plans. We usually do see

[0:07:10] Voice 11: tax hike in year two, and then lower tax increases in future years. And generally,

[0:07:17] Voice 11: when we actually get into the budget development cycle first year, we do manage to find ways to

[0:07:22] Voice 11: bring that tax increase down. On to page three, please, Alex. Okay, so this is Schedule A. This

[0:07:34] Voice 11: is the document that is actually attached to the financial plan bylaw, and this is what you're

[0:07:39] Voice 11: were approving today. This document summarizes the detail of the working paper that we looked

[0:07:44] Voice 11: at previously. You'll notice that total revenues always equal total expenditures. That's because

[0:07:49] Voice 11: we are required to submit a balanced budget in each year to the minister. At the bottom of the

[0:07:55] Voice 11: page, you'll see what's called net inter-fund transfers, and there's $150,000 that we'll be

[0:08:00] Voice 11: transferring from the general revenue surplus fund to the LTC-specific fund, and that's to

[0:08:05] Voice 11: to transfer unspent monies on LTC projects

[0:08:07] Voice 11: into that reserve fund for spending.

[0:08:10] Voice 11: I can take questions.

[0:08:12] Voice 15: Questions.

[0:08:14] Voice 15: Trustee Boland.

[0:08:17] Voice 18: So thank you very much for this

[0:08:19] Voice 18: and for beavering away overnight to accomplish this.

[0:08:25] Voice 18: So I have a question, which is,

[0:08:27] Voice 18: we submit a five-year plan,

[0:08:29] Voice 18: which is effectively a forecast based on

[0:08:33] Voice 18: let's keep peddling below the water

[0:08:35] Voice 18: and pretending that the boat isn't sinking and we at the same time go oh you know we really ought to

[0:08:43] Voice 18: discuss funding with the province what if we created a five-year plan that was based on

[0:08:52] Voice 18: investments in infrastructure a five-year plan based on let's accelerate and deliver

[0:08:59] Voice 18: deliver updates to OCPs and LUBs. Let's put the true cost of the policy statement update on the

[0:09:07] Voice 18: table. All of those things which actually in the past the province did pay for and indeed the

[0:09:15] Voice 18: Arts Trust Conservancy is still required to put a real plan on the table of what are you actually

[0:09:21] Voice 18: doing. And at that time in the 90s, I had to go back each year to discuss the funding for the

[0:09:30] Voice 18: following year on the basis of a project plan review. So my question is, could we create a

[0:09:38] Voice 18: five-year financial plan that incorporated the true cost of the things that were needed to put

[0:09:45] Voice 18: us on track and to have that as part of the discussion um when anybody gets to speak to

[0:09:53] Voice 18: the minister of anything that would be just great thank you well

[0:10:02] Trustee Patrick: as we say trustee bullen i think

[0:10:03] Trustee Patrick: that's a strategy of how we approach the province and i think that's an interesting strategy so i

[0:10:08] Trustee Patrick: think your point is well taken and noted by those that need to develop that strategy

[0:10:13] Trustee Patrick: who's next anyone else that has a question on this bylaw yeah

[0:10:17] Voice 18: could somebody respond either

[0:10:19] Voice 18: Director Mobs or the CAO, please.

[0:10:22] Voice 18: Thank you.

[0:10:23] Trustee Patrick: Does anyone else want to?

[0:10:24] Trustee Patrick: Director Mobs.

[0:10:26] Voice 11: Sure, I can provide some comments.

[0:10:28] Voice 11: So I think what you're saying is,

[0:10:31] Voice 11: can we provide a five-year financial plan

[0:10:33] Voice 11: that is supported by activities

[0:10:38] Voice 11: that are actually planned across those five years,

[0:10:40] Voice 11: as opposed to just being based on estimates

[0:10:43] Voice 11: that are driving from our current year's activities?

[0:10:46] Voice 11: So that is possible when we have plans in place

[0:10:49] Voice 11: that extend across time right um the first step is understanding our projects a little more deeply

[0:10:57] Voice 11: understanding the timeline of when uh various pieces of work are going to happen um that is

[0:11:03] Voice 11: a goal that we're hoping to achieve through a more rigorous corporate planning process

[0:11:06] Voice 11: um when we've got departmental work plans we'll you know have an understanding of when work will

[0:11:11] Voice 11: take place um it will be a bit of an adjustment uh we do currently have some information about

[0:11:18] Voice 11: projects that are transitioning through multiple years. And we do lean into that information when

[0:11:23] Voice 11: preparing the five-year financial plan. Things like salaries estimates, we're just taking an

[0:11:29] Voice 11: increase based on inflation that's forecasted for our existing staff complement, not really

[0:11:34] Voice 11: building in considerations for potentially more staff if we are going to need it for specific

[0:11:39] Voice 11: initiatives. So yeah, I think your point is well taken, and I think we're making moves with

[0:11:44] Voice 11: corporate planning to get there

[0:11:46] Trustee Patrick: any other questions with that we have a series of motions

[0:11:54] Trustee Patrick: do these have to be amended or they just get read there it's not amended because it's before us or

[0:11:59] Trustee Patrick: the bylaw gets read us here this is it all right trustee is on page 367 there's a series of motions

[0:12:08] Trustee Patrick: that need to be made trustee morrison i believe it's the same yes i

[0:12:18] Voice 17: actually would like to read

[0:12:19] Voice 17: these because i do think i may vote for the budget given everything i've heard today i appreciate

[0:12:24] Voice 17: that so um that island trust council bylaw 201 cited as the island's trust council financial

[0:12:30] Voice 17: plan bylaw 220 2025 to 2026 be read for a first time is

[0:12:36] Trustee Patrick: there a second trustee forthwick

[0:12:38] Trustee Patrick: any discussion uh trustee maberly thank

[0:12:43] Voice 24: you chair um so i was pretty clear yesterday i wasn't in

[0:12:47] Voice 24: favor of voting for the budget and i do appreciate all the hard work that was put into bringing what

[0:12:53] Voice 24: is actually a reasonable increase in the budget stated my reasons for um

[0:13:00] Voice 24: i'm not voting for the budget but you know i want to call myself out as being a hypocrite

[0:13:08] Voice 24: because of course i voted for before meetings right and so i want to acknowledge that even

[0:13:14] Voice 24: even though I will be continuing to vote against the budget,

[0:13:17] Voice 24: I think I was encouraged by the CEO's brief.

[0:13:22] Voice 24: And I think we're heading in a good direction.

[0:13:29] Voice 24: But, you know, I'm still going to stand my ground.

[0:13:32] Voice 24: Sorry for being a hypocrite.

[0:13:35] Trustee Patrick: Thank you, Trustee Mayer.

[0:13:37] Trustee Patrick: Any other discussion?

[0:13:42] Trustee Patrick: I'll call the vote then.

[0:13:43] Trustee Patrick: All those in favor?

[0:14:03] Trustee Patrick: okay lower your hands all those opposed

[0:14:13] Voice 25: okay I

[0:14:18] Voice 28: see a the powers so

[0:14:20] Trustee Patrick: that was eight opposed

[0:14:21] Trustee Patrick: 15 in favor that carries and please please

[0:14:24] Voice 18: record my vote thank you

[0:14:27] Trustee Patrick: Alexandra did you

[0:14:29] Trustee Patrick: hear that I think trustee Harris was asking as well and trustee folks all right we have

[0:14:41] Trustee Patrick: the next uh next motion who would like to read that trust trustee worthwick i

[0:14:47] Voice 29: move that the

[0:14:48] Voice 29: islands trust council bylaw 201 cited as the islands trust council financial plan bylaw 2025

[0:14:54] Voice 29: 2026 be read a second time is

[0:14:56] Trustee Patrick: there a second trustee yates is there any discussion not seen

[0:15:05] Trustee Patrick: any i'll call the vote all those in favor favor all right blow your hands all those opposed

[0:15:19] Trustee Patrick: opposed. That carries.

[0:15:28] Voice 18: And I assume you'll record my vote for each of these. Thank you.

[0:15:32] Trustee Patrick: I'll ask that the votes be recorded as requested prior. Thank you. And we have the third motion.

[0:15:41] Trustee Patrick: Who would like to read it? Trustee Morrison.

[0:15:44] Voice 17: That Islands Trust Council By-law 201 cited as

[0:15:47] Voice 17: the Islands Trust Council Financial Plan By-law 2025 to 2026 to be read a third time.

[0:15:52] Voice 17: I'd like

[0:15:54] Trustee Patrick: to second it.

[0:15:56] Trustee Patrick: Trustee passed.

[0:15:57] Trustee Patrick: Any discussion?

[0:15:59] Trustee Patrick: Call the vote. All those in favor?

[0:16:10] Voice 26: 15 in favor.

[0:16:11] Trustee Patrick: All right. Lower your hands. All those opposed?

[0:16:21] Trustee Patrick: 8 opposed.

[0:16:22] Trustee Patrick: So that carries. We have our final motion.

[0:16:25] Trustee Patrick: Trustee Luckham.

[0:16:27] Trustee Luckham: Thank you.

[0:16:29] Trustee Luckham: I moved it.

[0:16:30] Trustee Luckham: Sorry, microphone.

[0:16:33] Trustee Luckham: I'm not laughing now.

[0:16:35] Trustee Luckham: Anyway.

[0:16:37] Trustee Luckham: I'll move that down.

[0:16:38] Trustee Luckham: Balance Trust Council By-Law 201, cited as the Balance Trust Council Financial Plan By-Law 2025-2026,

[0:16:46] Trustee Luckham: be forwarded to the Minister of Municipal Affairs for approval consideration.

[0:16:52] Trustee Patrick: Is there a second?

[0:16:53] Trustee Patrick: Trustee Graham, any discussion?

[0:16:57] Trustee Patrick: Call the vote.

[0:16:58] Trustee Patrick: All those in favor?

[0:17:06] Voice 28: 15 in favor.

[0:17:07] Trustee Patrick: All right.

[0:17:07] Trustee Patrick: Lower your hands.

[0:17:08] Trustee Patrick: All those opposed?

[0:17:13] Trustee Patrick: Eight opposed.

[0:17:15] Trustee Patrick: That carries.

[0:17:16] Trustee Patrick: Thank you, trustees.

[0:17:17] Trustee Patrick: This is a big body of work.

[0:17:19] Trustee Patrick: Just to remind you that upon municipal affairs approval, it would be sent out via resolution without meeting.

[0:17:28] Trustee Patrick: So always be paying attention for that when it comes through for a vote.

[0:17:33] Trustee Patrick: So thank you. Thank you, Director Mobs, again, for your hard work for developing the budget and everyone's work over the time for that.

[0:17:43] Trustee Patrick: that so good so we're moving on uh we're at uh item 15 of the agenda which is trust area services

[0:17:51] Trustee Patrick: oh sorry oh 14 point you guys want to do more of the borrowing yes okay follow the agenda i'll do

[0:17:58] Trustee Patrick: it thank you very much so we're still still yeah director mobs you're not relieved so we're at 14.1

[0:18:05] Trustee Patrick: 1 2 on page 375 in the agenda we have a series of motions here do you wish to introduce the

[0:18:13] Trustee Patrick: Director Mobs?

[0:18:16] Voice 11: Sure, it can be brief. Let's see if I can do it from memory.

[0:18:19] Voice 11: So our Revenue Anticipation Borrowing By-law, it's an administrative by-law. It comes to Trust

[0:18:24] Voice 11: Council each year with the Financial Plan By-law approval. It gives us authority to borrow at any

[0:18:29] Voice 11: point in the year should we find ourselves in a situation where we need to do that. It simply

[0:18:33] Voice 11: saves some time in case there's an emergency and we need to borrow as opposed to scheduling a

[0:18:37] Voice 11: special meeting of council to get the approval to borrow. It limits our borrowing to $2.5 million

[0:18:43] Voice 11: dollars which is about three percent of our budget and it also limits our ability to borrow at a rate

[0:18:48] Voice 11: of prime plus two percent uh currently we can borrow at amounts lower than that and so this

[0:18:53] Voice 11: is uh just giving us some extra room should we need it um we've not had to borrow in many many

[0:18:58] Voice 11: years i think we've had to borrow once on the islands trust history and it was uh several

[0:19:03] Voice 11: decades ago all

[0:19:06] Trustee Patrick: right any questions to the director with that i'm looking for volunteer

[0:19:10] Voice 15: volunteer trustee passed um I move that Islands Trust Council by-law 202 said as Islands Trust

[0:19:17] Voice 15: Council revenue anticipation borrowing by 2025 to 2026 be read a first time is

[0:19:24] Trustee Patrick: there a second trustee

[0:19:25] Trustee Patrick: Yates is any discussion I'll call the vote all those in favor uh

[0:19:41] Voice 28: 17 in favor okay

[0:19:43] Trustee Patrick: any uh lower

[0:19:44] Trustee Patrick: your hands all those opposed one five that carries i'm looking for someone to read the second one

[0:19:59] Trustee Patrick: sorry

[0:20:00] Voice 17: sorry i think there might be a typo on the motions so just to be clarified we're we're

[0:20:07] Voice 17: talking 202 not 194. okay so just as whoever reads it well would you like to read that second one

[0:20:14] Voice 17: that you noticed the error?

[0:20:16] Voice 17: That the Islands Trust Council By-law 202

[0:20:20] Voice 17: cited as the Islands Trust Council Revenue Anticipation Boring

[0:20:23] Voice 17: By-law 2025-26 be read a second time.

[0:20:27] Trustee Patrick: Is there a second?

[0:20:28] Trustee Patrick: Trustee Evans, any discussion?

[0:20:31] Trustee Patrick: Call the vote.

[0:20:32] Trustee Patrick: All those in favor?

[0:20:44] Trustee Patrick: 16.

[0:20:45] Trustee Patrick: 16?

[0:20:46] Trustee Patrick: 16.

[0:20:47] Trustee Patrick: Yep.

[0:20:48] Trustee Patrick: Lower your hands.

[0:20:49] Trustee Patrick: All those opposed?

[0:20:50] Trustee Patrick: Six opposed.

[0:20:59] Trustee Patrick: So that carries.

[0:21:00] Trustee Patrick: carries here we have the third motion paying attention to the bylaw number is 202 trustee

[0:21:05] Trustee Patrick: evans i

[0:21:08] Voice 21: move that islands trust council bylaw 202 cited as islands trust council revenue

[0:21:13] Voice 21: anticipation borrowing bylaw 2025 2026 be read a third time is there a second trustee yates

[0:21:20] Voice 21: any discussion

[0:21:21] Trustee Patrick: call the vote all those in favor

[0:21:35] Trustee Patrick: all right blow your hands all those opposed all right that carries we have the final motion here

[0:21:56] Trustee Patrick: we'd like to read that trustee fast thank

[0:22:02] Voice 15: you chair i move that uh trust council uh islands

[0:22:07] Voice 15: trust council bylaw number uh 202 cited as islands trust council revenue anticipation borrowing bylaw

[0:22:13] Voice 15: number 2025 to 2026 be forwarded to the minister of municipal affairs for approval consideration

[0:22:19] Voice 15: is

[0:22:20] Trustee Patrick: there a second second by trustee evans

[0:22:25] Trustee Patrick: all right if there's no discussion i will call the vote all those in favor

[0:22:41] Voice 27: all right lower

[0:22:43] Trustee Patrick: your hands oops i think we have some sluggish we're having some there we go it's

[0:22:51] Trustee Patrick: just a delay online trustee dobbs your hand's still up there we go all those opposed six of

[0:23:03] Voice 27: all that

[0:23:04] Trustee Patrick: carries right again this bylaw would return uh via uh resolution without beating

[0:23:11] Trustee Patrick: following minister approval for adoption now i can thank you for your hard work

[0:23:17] Trustee Patrick: on preparing the budget and uh very much appreciated now we'll move on to item 15.

[0:23:24] Trustee Patrick: Dean. Thank you, trustees, for keeping

[0:23:26] Trustee Patrick: my attention to the agenda.

[0:23:29] Trustee Patrick: We have

[0:23:31] Trustee Patrick: two, I'm going to ask

[0:23:32] Trustee Patrick: to say who we have.

[0:23:38] Trustee Patrick: See,

[0:23:39] Trustee Patrick: the Thursday afternoon, Director Freider.

[0:23:41] Trustee Patrick: It's not even Thursday afternoon. Thursday

[0:23:42] Trustee Patrick: morning still. Director Freider to the

[0:23:44] Trustee Patrick: table. We have

[0:23:46] Trustee Patrick: two items here, 15.1.1, 15.1.2.

[0:23:49] Trustee Patrick: Are there any questions regarding these items

[0:23:51] Trustee Patrick: on the agenda? Anything

[0:23:54] Trustee Patrick: that you'd like to bring to our attention can we approve these through

[0:23:59] Trustee Patrick: general consent as presented do you have any questions yourself of the director

[0:24:05] Trustee Patrick: freighter for trust area services trustee Peterson

[0:24:13] Voice 6: yeah thank you I know

[0:24:15] Voice 6: that the report is dated February 18 so I know that there's a couple things that

[0:24:20] Voice 6: have transpired since then I just want it in in regard to the stewardship

[0:24:27] Voice 6: education webinars starting to see the numbers of attendees hoping that we can

[0:24:34] Voice 6: get your next report get the numbers of attendees for the workshops that take

[0:24:40] Voice 6: place after the report was written and also note that there's terms of news

[0:24:47] Voice 6: releases there's also at least one that I'm aware of probably a couple that it

[0:24:51] Voice 6: might make this report I really appreciate your ongoing work I really

[0:24:56] Voice 6: I just want to take a moment to appreciate the work and support for the First Nations reconciliation actions, the meetings with nations and other communications.

[0:25:14] Voice 6: And I know that, as always, Just Area Services has a huge pile of stuff on the plate of the director here.

[0:25:24] Voice 6: and your staffing issues have added to the complexity of trying to accomplish those goals.

[0:25:32] Voice 6: And I just want to give my huge appreciation for the incredibly vital work you do

[0:25:36] Voice 6: and your managing in the face of the massive piles of stuff

[0:25:42] Voice 6: that Trust Council and local trust committees request you to take action on.

[0:25:47] Voice 6: So just a note of appreciation. Thank you.

[0:25:50] Trustee Patrick: Were there other questions for the director?

[0:25:54] Voice 7: ah trustee giddy how are we doing time-wise in terms of the um policy statement update

[0:26:05] Trustee Patrick: look your mic just i

[0:26:08] Voice 23: mean it generally on track i mean your your goal was to have first reading

[0:26:13] Voice 23: in june um so you'll note the last i think was the last actual meeting i kind of noted

[0:26:19] Voice 23: you had three meetings left and at the pace the conversations were going it seemed in jeopardy um

[0:26:25] Voice 23: Um, so I think there just has to be a focus on picking up the pace of the conversation

[0:26:31] Voice 23: and the amending process, but I think at this time it's achievable, um, to, to get there.

[0:26:36] Voice 23: Uh, that said, you know, the whole project is, there's a lot of uncertainty throughout

[0:26:39] Voice 23: the trajectory of the project, but in terms of your goal of frustrating in June, you're

[0:26:43] Voice 23: on track if we can get productive meetings, um, with a reasonable pace of amendment.

[0:26:51] Trustee Patrick: Oops.

[0:26:51] Trustee Patrick: Um, Trustee Evans.

[0:26:53] Trustee Patrick: ones.

[0:26:54] Voice 21: Just as a point of clarification that the policy statement has come to trust programs now,

[0:27:02] Voice 21: it's not going to be done at Committee of the Whole. So any of those Committee of the Whole

[0:27:05] Voice 21: meetings that were scheduled will, there'll be an email going out to remove those. Sorry,

[0:27:14] Voice 21: sorry, like the trust policy statement portion of that. Yes,

[0:27:18] Voice 21: Director Rader. So

[0:27:20] Voice 23: I'd just like

[0:27:20] Voice 23: to clarify that. I think since those dates are all held in your calendars, there may be a discussion

[0:27:24] Voice 23: at executive committee about you've got a number of other topics in the lanes for those committee

[0:27:28] Voice 23: of the whole meetings so please don't assume that those dates are going to come out of your

[0:27:32] Voice 23: calendars i think they may stay and that those blocks may be reallocated to all the other suite

[0:27:37] Voice 23: of topics you've got in your on your shopping list of things to discuss all right any other questions

[0:27:43] Trustee Patrick: for director freighter that will move on to i guess item 15 2.1 on your agenda which is page 404

[0:27:51] Trustee Patrick: or in your will you present this report please i'm

[0:27:58] Voice 23: happy to so um at this point in the term

[0:28:00] Voice 23: you've seen a number of these before um so trust council owns the decision about whether or not to

[0:28:05] Voice 23: issue a natural area tax exemption program certificate and the conservancy is the one

[0:28:10] Voice 23: that administers the program so there's a request here for council to issue a certificate for a one

[0:28:16] Voice 23: hectare covenant on salt spring island the property is considered to be a high conservation

[0:28:21] Voice 23: conservation priority. It has the presence of species and habitats at risk, rare and sensitive

[0:28:26] Voice 23: ecosystems, and it's in close proximity to other protected areas, including the Mount Tuam

[0:28:30] Voice 23: Ecological Reserve and Lumley Road Nature Reserve. It's got plant communities at risk,

[0:28:39] Voice 23: lots of cultural significance, and it is typically smaller than what the Conservancy would be

[0:28:44] Voice 23: interested in taking. But because it is of such value, the Conservancy Board has judged that this

[0:28:50] Voice 23: one is worthwhile taking on um so with the reports in your agenda i'm happy to take any further

[0:28:55] Voice 23: questions the best of my ability um and then i would maybe look to the if you're looking for a

[0:29:00] Voice 23: motion you may have the conservancy board chair willing to make it i

[0:29:03] Trustee Patrick: see we're going to have some

[0:29:05] Trustee Patrick: competition because i think the chair assault spring was also considering that but uh i guess

[0:29:10] Trustee Patrick: are there any other questions on this otherwise i will then all right i'm going to turn to the

[0:29:16] Trustee Patrick: Trustee Gabrielle.

[0:29:18] Voice 22: Thank you. With great pleasure.

[0:29:20] Voice 22: I move that the Allen Trust Council request

[0:29:23] Voice 22: the Secretary to issue an uptick certificate

[0:29:26] Voice 22: for the covenant portion of property described as PID

[0:29:35] Voice 22: 363740

[0:29:36] Voice 22: Lot A, Section 39, South

[0:29:39] Voice 22: Salt Spring Island. Cowichan District Plan 35768

[0:29:43] Voice 22: 6.8, subject to registration of a conservation covenant and the completion of a baseline inventory report consistent with the standards developed for NAPTEP.

[0:29:54] Trustee Patrick: Is there a second? Okay, I'll let Trustee

[0:29:56] Trustee Patrick: Peterson will second that. That solved that problem.

[0:30:00] Trustee Patrick: Is there any discussion?

[0:30:02] Trustee Patrick: I will call the vote then.

[0:30:04] Trustee Patrick: All those in favor?

[0:30:15] Trustee Patrick: 22.

[0:30:16] Trustee Patrick: 22 in favor.

[0:30:16] Trustee Patrick: Lower your hands.

[0:30:19] Trustee Patrick: Any opposed?

[0:30:23] Trustee Patrick: One.

[0:30:24] Trustee Patrick: One opposed.

[0:30:25] Trustee Patrick: That carries.

[0:30:26] Trustee Patrick: Thank you very much.

[0:30:28] Trustee Patrick: Okay.

[0:30:29] Trustee Patrick: How are we?

[0:30:29] Trustee Patrick: Wow.

[0:30:30] Trustee Patrick: Wow.

[0:30:31] Trustee Patrick: We're ahead of time, you guys.

[0:30:32] Trustee Patrick: This is fantastic news.

[0:30:34] Trustee Patrick: So we're going to keep on going.

[0:30:37] Trustee Patrick: Oops.

[0:30:37] Trustee Patrick: And.

[0:30:40] Voice 5: Oops.

[0:30:41] Voice 5: Sorry.

[0:30:41] Voice 5: I don't know why I see Tessie Harris up here, but not there.

[0:30:43] Voice 5: that's

[0:30:44] Trustee Patrick: strange okay we handled the dark sky earlier in the agenda so we had two

[0:30:50] Trustee Patrick: other items of new business I think we had 16.2 which was a social media that's

[0:31:01] Trustee Patrick: you being up there is is good and I think trustee Middleton brought that

[0:31:07] Trustee Patrick: forward trustee Middleton did you want to speak to their new business item

[0:31:12] Voice 17: Point of order, I think.

[0:31:13] Voice 17: Yes, state your point.

[0:31:14] Voice 17: Sorry, I think it's a point of order.

[0:31:16] Voice 17: I have a question regarding the meeting procedure around how we add in a business item, given

[0:31:20] Voice 17: some of the things that have happened in this trust council, around having somebody voted

[0:31:25] Voice 17: in for the governance committee.

[0:31:28] Trustee Patrick: I was going to raise the governance committee at the end.

[0:31:34] Trustee Patrick: We discussed this morning trying to hold an election today and was somewhat concerned

[0:31:38] Trustee Patrick: that if we were at the very end of the meeting that we would be losing people and that it

[0:31:41] Trustee Patrick: would be unfair.

[0:31:41] Trustee Patrick: fair. So I was going to talk at the end of the meeting about the governance committee

[0:31:46] Trustee Patrick: structure and how we could call and get that done

[0:31:48] Trustee Patrick: through the special meeting before.

[0:31:52] Voice 17: And just for clarification,

[0:31:54] Voice 17: that's why I'm raising it now, because I think of the new business items,

[0:31:57] Voice 17: I would like a vote of council for including that in that agenda now.

[0:32:01] Trustee Patrick: A new business item could be brought forward with a two-thirds vote to be added to the agenda.

[0:32:07] Trustee Patrick: Trustee Elliott? I'll come back to that.

[0:32:09] Trustee Patrick: and trustee elliott um

[0:32:11] Voice 12: i'd like to actually bring back the item that was left on the table

[0:32:16] Voice 12: um the consideration of the meeting procedures by law before we move into new business thank you for

[0:32:23] Trustee Patrick: reminding me i had that identified just didn't sketch that in so if that's okay they'll give

[0:32:29] Trustee Patrick: you time to deal with your motion not to get it over to there and uh so let's let's go back to

[0:32:37] Trustee Patrick: all right go back 10 times we gotta change some people around here so this is nine point one uh

[0:32:45] Trustee Patrick: 2.1 on the agenda page 146 of your agenda package this was the meeting procedure bylaws

[0:32:53] Trustee Patrick: uh so i can look to you director marler when you get ready where we were if we were making

[0:33:01] Trustee Patrick: amendments yeah

[0:33:04] Voice 28: that is correct so council made a couple of amendments to

[0:33:11] Voice 28: the bylaw so I don't have them written down in front of me I think Alex was

[0:33:16] Voice 28: recording them in the minutes so I don't know if you would like us to remind you

[0:33:20] Voice 28: what those were otherwise I think you're just going back to what is any more

[0:33:24] Voice 28: amendments and consideration of you in first second third readings we'll give

[0:33:31] Trustee Patrick: give Alexander a moment to find those amendments.

[0:33:33] Trustee Patrick: But were there other amendments on Trustee's

[0:33:37] Trustee Patrick: plans, Trustee Evans?

[0:33:39] Voice 21: I'm just going to wait for the

[0:33:40] Voice 21: amendments to come up, but I think we're still in the middle of

[0:33:42] Voice 21: a discussion regarding 43.

[0:33:50] Trustee Patrick: Just give staff

[0:33:52] Trustee Patrick: a moment to remind us

[0:33:57] Trustee Patrick: of... I think we voted

[0:33:59] Trustee Patrick: on it, though. I don't think...

[0:34:01] Trustee Patrick: I thought we voted on

[0:34:05] Trustee Patrick: 43, so...

[0:34:06] Voice 18: We voted

[0:34:07] Voice 18: not to remove it, but we didn't

[0:34:10] Voice 18: completely...

[0:34:11] Voice 18: Let's just wait to check the minutes here.

[0:34:14] Trustee Patrick: So that's not it.

[0:34:17] Trustee Patrick: This would be page 146 in the agenda package.

[0:34:20] Trustee Patrick: Do we have the motions that we made on this item?

[0:34:25] Trustee Patrick: Yes.

[0:34:25] Trustee Patrick: So is this the only amendment we made then?

[0:34:28] Trustee Patrick: Just a second here.

[0:34:40] Trustee Patrick: Sure, that would help so that we don't accidentally repeat ourselves.

[0:35:10] Voice 14: That's all right.

[0:35:11] Voice 14: It'll be up on the screen momentarily.

[0:35:38] Voice 14: There we are.

[0:35:43] Trustee Patrick: So we had the, whoops, that's going to be too small.

[0:35:45] Trustee Patrick: all. I did not bring my binoculars. There we go. So we did that to item 29. We did a slight word

[0:35:57] Trustee Patrick: change or replacement of wording. And we did not remove 43. And that's all we got done for

[0:36:05] Trustee Patrick: amendments. So Trustee Evans.

[0:36:08] Voice 21: I had an amendment to number 43, which was, and I know that I gave

[0:36:14] Voice 21: it to alex written down so i know she'll get there i will just read it out subjects must

[0:36:21] Voice 21: relate strictly to matters under the jurisdiction of a local trust committee but may be permitted

[0:36:27] Voice 21: with a unanimous vote of the ltc we'll

[0:36:33] Voice 14: give alexander a moment to bring that up so my motion

[0:37:01] Voice 19: is to add the words

[0:37:07] Voice 10: yes

[0:37:10] Voice 19: so my motion is to add the words but

[0:37:24] Voice 21: may be permitted with a unanimous

[0:37:26] Voice 21: vote of the ltc after local trust committee to

[0:37:39] Voice 27: number 43 i think you're

[0:37:40] Voice 34: doing that to number 43

[0:37:57] Trustee Patrick: before before we second are there any questions on the wording that's in there trustee bernardo

[0:38:05] Voice 8: oh i see you trustee i'm sorry next performing my pedantic remarried role i i think um with

[0:38:11] Voice 8: With should be replaced with the word by.

[0:38:29] Trustee Patrick: Jesse Boland, did you have a

[0:38:31] Voice 18: suggestion?

[0:38:33] Voice 18: I like the intent of this.

[0:38:35] Voice 18: I had something similar proposed.

[0:38:37] Voice 18: But the way it's phrased at the moment, does it still have to be within the jurisdiction?

[0:38:46] Voice 18: jurisdiction because um but may be permitted is that still held within that must be within the

[0:38:55] Voice 18: jurisdiction should we replace but with or i'm being pedantic as well but i i am very conscious

[0:39:05] Voice 18: that we get the intent of this correct because to me it's very very important and i just wonder if

[0:39:13] Voice 18: that should be or may be permitted i'm

[0:39:17] Trustee Patrick: going to turn to a director martler yeah

[0:39:19] Voice 28: maybe just to

[0:39:20] Voice 28: clarify you could just say uh but other topics or other subjects may be permitted by unanimous

[0:39:29] Voice 28: vote of the local trust committee is

[0:39:31] Trustee Patrick: that giving head shakes to people so i'm seeing does that

[0:39:37] Trustee Patrick: solves generally the issue trustee Morrison yeah

[0:39:41] Voice 17: all good to all of that I

[0:39:43] Voice 17: would suggest that like we do here at Trust Council it's a two-third vote not

[0:39:47] Voice 17: a unanimous vote because there are local trust committees where a topic may need

[0:39:51] Voice 17: to come up but you may not be able to get a unanimous vote on it but a

[0:39:54] Voice 17: two-thirds vote means there is interest in the committee so I would suggest a

[0:39:58] Voice 17: two-thirds vote

[0:39:59] Trustee Patrick: majority a majority would work on for local trust committee

[0:40:04] Trustee Patrick: so as i've seen hedge i know this is drafting on the fly former chair luckham is squirming in his

[0:40:12] Trustee Patrick: seat over here but this solves amendments from ever so how are we on the wording trustee evans

[0:40:24] Voice 21: so we were adding um so that the words at other subjects yeah there's

[0:40:32] Trustee Patrick: some other what were your

[0:40:35] Trustee Patrick: word suggestions there director marler yeah

[0:40:38] Voice 28: but other subjects may be permitted by you could just

[0:40:42] Voice 28: say a vote a majority vote as a local trust committee yeah

[0:40:49] Trustee Patrick: just replace unanimous with

[0:40:50] Trustee Patrick: majority all right trustee evans if you think that looks good please read your motion i move

[0:41:02] Voice 21: that the words but other subjects may be permitted by majority vote of the local trust committee

[0:41:06] Voice 21: be added after the words local trust committee to item 43 in bylaw number 197 seconded by trustee

[0:41:15] Trustee Patrick: morrison any discussion with that i'll call the vote all those in favor i

[0:41:32] Voice 27: see 18 hands okay lower

[0:41:34] Voice 27: your hands any

[0:41:38] Trustee Patrick: opposed we have one opposed over here two opposed sorry two opposed two opposed

[0:41:46] Voice 26: that

[0:41:47] Trustee Patrick: carries are there any other amendments suggested for this bylaw

[0:41:55] Trustee Patrick: trustee Getty I'm sorry trustee Boland I know you were next so after trustee

[0:42:00] Trustee Patrick: getting I'd

[0:42:02] Voice 7: like to move to a man read paragraph 48 to change the number back

[0:42:07] Voice 7: to two so then it would read an individual member of a local trust

[0:42:17] Voice 7: committee may not participate by means of electronic or other communication

[0:42:20] Voice 7: communication facilities and two consecutive regular local trust committee meetings that

[0:42:24] Voice 7: are held in person yeah let's wait for the wording to

[0:42:30] Trustee Patrick: go up and we'll have we're not well

[0:42:32] Trustee Patrick: this is we'll look at wording then we'll have discussion on the merit of the so of the motion

[0:42:37] Trustee Patrick: at

[0:42:41] Voice 28: number two sorry number three be changed to two in paragraph 48 trustees

[0:42:55] Trustee Patrick: just a reminder if

[0:42:56] Trustee Patrick: you have motions in the wings please email them over to motions

[0:42:59] Voice 25: alexander

[0:43:03] Trustee Patrick: you're doing great

[0:43:13] Voice 28: so just a suggestion alex um let the word three spell it out in quotes

[0:43:20] Voice 28: to get rid of number and then just be changed to the word to spell that in quotes okay and

[0:43:37] Trustee Patrick: for looking at the wording i know we're not going to discuss the merit right now this is

[0:43:41] Trustee Patrick: the wording of the motion before us this is this cleared any changes to the wording

[0:43:46] Trustee Patrick: Trustee Boland, do you have questions about the wording?

[0:43:52] Voice 18: I'm waiting for the next proposal just because I had my hand up for that.

[0:43:57] Voice 18: You can put your

[0:43:58] Trustee Patrick: hand up. I've got your list now. You're on the list, so we'll call you up.

[0:44:01] Trustee Patrick: So we'll just talk to this motion, Trustee Harris, on the wording.

[0:44:06] Voice 13: Yeah, just so it's clear that three actually means two and two means one.

[0:44:11] Voice 13: I'm just hopefully that all trustees understand that as far as it comes to how many meetings.

[0:44:18] Trustee Patrick: Thank you. So, Trustee Getty, would you read your motion, please? Oops, it's flashed around here for a second. That's okay. Hey, Trustee Getty.

[0:44:38] Voice 7: Sorry, I move that the word three be changed to two in paragraph 48 of Bylaw 197.

[0:44:44] Voice 7: Is there a second? Trustee Borthwick? Any discussion? Trustee Evans?

[0:44:49] Voice 21: I think the intent of increasing this number to allow two consecutive meetings to occur by electronic means was for those people that are in hard-to-reach communities, for the chair, and for other members that, especially during wintertime, have a hard time getting to the local trust committee.

[0:45:14] Voice 21: committee it's only one person that can do it two times in a row and I think that that's reasonable

[0:45:19] Voice 21: so I will not vote in favor of this

[0:45:25] Voice 22: trustee Bernardo yes um

[0:45:30] Voice 8: I believe that um greater

[0:45:33] Voice 8: flexibility in managing our meetings uh is better than less uh remote work and you know trustee

[0:45:41] Voice 8: Evans quite correctly pointed out there's a there's a logistical issue that we have in the

[0:45:47] Voice 8: the trust area and remote work is an increasing way of

[0:45:51] Voice 8: trying to handle things. Previously we talked

[0:45:54] Voice 8: before about the pros and cons of doing trust council

[0:45:58] Voice 8: meetings remotely. I would view this as a step

[0:46:03] Voice 8: backwards, so I oppose this

[0:46:06] Voice 8: motion.

[0:46:09] Voice 7: Trustee Getty, I believe that those

[0:46:13] Voice 7: concerns with respect to flexibility and people's remoteness is taken

[0:46:17] Voice 7: care of in paragraph 49 which reads a local trust committee may waive the

[0:46:22] Voice 7: restrictions in both 47 and 48 by unanimous resolution of the local trust

[0:46:27] Voice 7: committee so I think that if what we're trying to do is provide services to the

[0:46:33] Voice 7: community then I think the technological glitches that we have with remote

[0:46:39] Voice 7: meetings create barriers and I think that it would be helpful for the

[0:46:44] Voice 7: the community if there's um full attendance by everybody as often as possible and i understand

[0:46:50] Voice 7: that there's reasons and this doesn't restrict um you know if people um there's different things

[0:46:58] Voice 7: that have been happening in terms of people have had to move because of work and because of kids

[0:47:03] Voice 7: school and because of you know all sorts of different valid reasons and they still have to

[0:47:11] Voice 7: present themselves in the community and to the community so or unless the local trust committee

[0:47:17] Voice 7: meets off island but i think that we should be encouraging and expecting people to be present

[0:47:26] Voice 7: at local trust committee meetings and i think there's real problems with respect to remote

[0:47:32] Voice 7: contacts and any personal situation can be sorted out and resolved by the local trust committee

[0:47:40] Voice 7: but the basic principle should be that we show up

[0:47:43] Voice 9: thank you trustee yates uh i think trustee

[0:47:49] Voice 9: said what i wanted to say about number 49 you can waive that thank you trustee fast

[0:47:55] Voice 9: oh

[0:47:56] Voice 33: i just want to mention we're talking about poor connectivity the poor connectivity in this

[0:48:01] Voice 33: particular trust council has originated in the venue that you're sitting in we who are the folks

[0:48:08] Voice 33: of us who are participating via zoom i'm not aware of any of us having any problem attending

[0:48:14] Voice 33: the meeting and i think in today's world well a trust committee is only three people we have had

[0:48:20] Voice 33: people attend our chair attend via zoom we've held zoom meetings i think that as time changes

[0:48:27] Voice 33: this will actually open up more opportunities for younger people who have commitments and jobs etc

[0:48:33] Voice 33: et cetera, to be able to be a trustee if we get away from the idea that we actually have to be

[0:48:39] Voice 33: physically always present in the same space. So I would vote against this motion.

[0:48:44] Voice 33: Trustee Fast?

[0:48:48] Voice 15: I also was going to point to number 49, which says unanimous resolution of the local

[0:48:54] Voice 15: trust committee. You can waive that restriction so people can work together around the flexibility

[0:49:02] Voice 15: flexibility of schedules and weather and connections and all that if the committee

[0:49:08] Voice 15: chooses to do that for the well-being of the community trustee boland i

[0:49:18] Voice 18: won't be voting in

[0:49:19] Voice 18: favor of this i think increased flexibility is necessary i think putting the pressure on a local

[0:49:25] Voice 18: trust committee to at the beginning of a meeting make that decision and i think it could be used

[0:49:32] Voice 18: against, I haven't witnessed this, I've been accommodated. I tried to make every Saterna LTC

[0:49:38] Voice 18: meeting. We don't have that many, so it's easier, but I did get COVID and my schedule was messed up

[0:49:46] Voice 18: and the local trust committee accommodated me. But this is an issue where a local trust committee

[0:49:54] Voice 18: committee in the form of the chair and another trustee could actually take punitive action

[0:50:02] Voice 18: against a trustee in an unwarranted way, so I would prefer to go with the flexibility

[0:50:09] Voice 18: as is described in the by-law, i.e. three, not two.

[0:50:13] Voice 18: Thank you.

[0:50:15] Voice 18: Thank you.

[0:50:15] Voice 18: Trustee Luckham.

[0:50:19] Trustee Luckham: Thank you, Chair.

[0:50:21] Trustee Luckham: I would just like to be clear for a moment that this is a local trust committee meeting

[0:50:25] Trustee Luckham: procedures by-law.

[0:50:26] Trustee Luckham: It does not affect council. That's important to note. I am satisfied with the change to the bylaw.

[0:50:33] Trustee Luckham: If there is a concern about us, and I've heard it a few times, being remote communities,

[0:50:42] Trustee Luckham: if you live on that island and your trustee is not remote to you, if the remote communities

[0:50:49] Trustee Luckham: issue is a concern for the chair, you could edit this. I don't think it's necessary because of

[0:50:55] Trustee Luckham: clause 50 40 paragraph 49 you could suggest excluding the chair if that's the intent

[0:51:05] Trustee Luckham: i think it's satisfactory the way it is but um and i'll just say it's important it's critical

[0:51:12] Trustee Luckham: the communities expect trustees to be available in public meetings and i think it's appropriate

[0:51:18] Trustee Luckham: that trustees work with each other in all possible scenarios where possible and certainly

[0:51:25] Trustee Luckham: exceptions are allowed in 49.

[0:51:30] Voice 21: Trustee Evans. One thing that I'd like to point out with 49,

[0:51:36] Voice 21: this would be by RWM. This would mean that there would be no discussion. So if you were going to

[0:51:42] Voice 21: use 49, you would have to then all be in person. So if something came up, that would potentially

[0:51:52] Voice 21: be difficult. I like the opportunity for people to have flexibility, and there are occasions where

[0:51:58] Voice 21: we have working people that are not always physically on the island for their LTCs.

[0:52:05] Voice 21: It just provides additional flexibility. I would like to see more flexibility. You do not have to

[0:52:11] Voice 21: not be there for two in a row, but this gives you the opportunity should something occur that is

[0:52:18] Voice 21: needed that is outside of the norm this is not meant to be the norm but should

[0:52:24] Voice 21: something come up you have flexibility I

[0:52:27] Trustee Patrick: want to turn to director Marla for a

[0:52:29] Trustee Patrick: moment you said that the number 49 had to be by resolution without meeting so I

[0:52:33] Trustee Patrick: wanted to look to you to clarify that number 49 yeah

[0:52:38] Voice 28: if it was you knew the

[0:52:41] Voice 28: previous meeting that they needed to attend electronically the next meeting

[0:52:47] Voice 28: meeting as well. In that meeting, they could ask for that vote to take place, so it could

[0:52:51] Voice 28: be by discussion in that meeting. If the trustee notifies after a meeting, there's two options.

[0:52:59] Voice 28: Resolution without meeting is one of them. The other one is at the start of the meeting,

[0:53:05] Voice 28: the two trustees that are in person could unanimously, between two of them, vote to

[0:53:10] Voice 28: allow the third one to join the meeting, and then that person could then join the meeting.

[0:53:14] Voice 28: So there's several ways it could happen.

[0:53:16] Trustee Patrick: Thank you for that clarification.

[0:53:18] Trustee Patrick: Trustee Harris.

[0:53:21] Voice 13: Thank you.

[0:53:24] Voice 13: To be clear, the local government act or the elections act states clearly what the requirements are for somebody to hold office.

[0:53:35] Voice 13: And it isn't a law that somebody needs to reside on the island.

[0:53:41] Voice 13: This is something for all of British Columbia.

[0:53:44] Voice 13: The law is what it is.

[0:53:47] Voice 13: So with that, flexibility is great, especially in the light of this workforce housing crisis we have going on and many people are losing their homes.

[0:53:56] Voice 13: I'm one of them. I was forced to move. So clearly, flexibility is a good thing.

[0:54:03] Voice 13: And, you know, you want to hold my feet to the fire, then give her.

[0:54:12] Voice 15: trustee Peterson yeah

[0:54:14] Voice 6: I also think that the the ability to give waivers it allows

[0:54:26] Voice 6: the flexibility I also think that in terms of accountability to the public

[0:54:34] Voice 6: there is a lot of communities there's an expectation that the locally elected

[0:54:40] Voice 6: trustees will be available at public meetings it's not only the ability to

[0:54:48] Voice 6: say address in a town hall but also those those informal opportunities

[0:54:54] Voice 6: before at breaks and afterwards certainly I'm aware of some cases where

[0:55:01] Voice 6: there's some public discontent when there's not the ability for the public

[0:55:06] Voice 6: to have that in-person interface with their local elected officials so i'm speaking in support of

[0:55:15] Voice 6: the um the motion because i think that it's flexible enough um but still provides some

[0:55:26] Voice 6: measure of of accountability in terms of those public concerns and then the other piece that i

[0:55:32] Voice 6: just wanted to add is that when only one local trustee is present at public meetings and it's

[0:55:42] Voice 6: that same trustee over and over again the absence the physical absence of that other trustee is

[0:55:50] Voice 6: putting some extra onus on the on the person who is there in person and I just think there's it's

[0:55:57] Voice 6: important to remember that and to try and and ensure there's some possibility

[0:56:04] Voice 6: of sort of addressing the imbalance there so as far as the waivers go

[0:56:11] Voice 6: director murdered and fight and tripping experienced this several times already

[0:56:17] Voice 6: the waiver can be made at the meeting and the in passing of the way of the

[0:56:24] Voice 6: favor, then the trustee wishing to attend electronically beyond the prescribed limits

[0:56:32] Voice 6: is just permitted into the meeting. It's really not that big of a deal as far as I'm concerned,

[0:56:39] Voice 6: so thank you.

[0:56:41] Trustee Patrick: Thank you. Trustee Borthwick.

[0:56:43] Voice 29: Okay, I'm going to try and keep this real quick

[0:56:45] Voice 29: because I have a bit of a sense that we are creating something of a tempest in the teacup

[0:56:49] Voice 29: and because this will fundamentally be be able to be overridden by 49 in regardless however this is

[0:56:57] Voice 29: something this is one of those subtleties that clearly we care about so i am glad for the

[0:57:01] Voice 29: discussion i appreciate the points that are being made i'm in support of this motion a couple of

[0:57:06] Voice 29: things um i think it's i i don't think that it's terribly controversial to say that in-person

[0:57:13] Voice 29: meetings are of higher quality and the discussion that happens in the the the work that gets done

[0:57:20] Voice 29: is improved by that, and I think that convenience to individual trustees should not trump the

[0:57:26] Voice 29: quality of service that we are sworn to provide, and I think it's important that we show up in

[0:57:31] Voice 29: person and are seen by our communities and are available to them. I have a lot of conversations

[0:57:35] Voice 29: around meetings that happen before and after in breaks. They're really valuable and important to

[0:57:41] Voice 29: my community, not to me, to my community. They're not even necessarily always comfortable for me,

[0:57:46] Voice 29: but they're important that I'm there to do them.

[0:57:49] Voice 29: I am one of those, you know, younger people.

[0:57:53] Voice 29: I have a lot of other work that I need to be doing to survive

[0:57:57] Voice 29: and to keep my housing, and I'm very, you know,

[0:58:00] Voice 29: cognizant of the fragility of housing for people on the islands.

[0:58:05] Voice 29: And I think if you decide to do this job,

[0:58:09] Voice 29: if you decide to run for office, you have an obligation.

[0:58:13] Voice 29: Furthermore, I wanted to just very quickly touch on the thing

[0:58:15] Voice 29: that if you know and i do understand the concern that this could be used punitively by a local

[0:58:21] Voice 29: trust committee but i have to say that if your local trust committee is using this bylaw to

[0:58:27] Voice 29: punitively punish one of its members it's got bigger problems and this is not the core of the

[0:58:32] Voice 29: issue um there are ways to waive this work with your fellow trustees get the exemption shouldn't

[0:58:38] Voice 29: be a big deal and we want to encourage by our bylaws that people show up and do the work in

[0:58:43] Voice 29: person trustee

[0:58:46] Trustee Patrick: bernardo we've

[0:58:48] Voice 8: heard about um you know one of the purposes of this particular

[0:58:53] Voice 8: bylaw is to try to reduce the volume of staff work uh organizing meetings is time consuming uh

[0:59:04] Voice 8: its work in a in a situation where a trustee finds themselves in the unfortunate situation of

[0:59:13] Voice 8: of having to miss two meetings in a row in person

[0:59:16] Voice 8: and needs to attend a second time electronically

[0:59:20] Voice 8: and didn't know that at the last meeting in an emergency,

[0:59:25] Voice 8: we now have a resolution without meeting situation,

[0:59:28] Voice 8: which will mean more work for the staff.

[0:59:31] Voice 8: So if you have the flexibility of having two opportunities,

[0:59:36] Voice 8: you skip that extra bit of work.

[0:59:38] Voice 8: Also, I question the value. The in-person value is real, but it depends on the circumstances and conditions of the local trust area.

[0:59:52] Voice 8: The really important thing is that a trustee is showing up to do the work, whether in person or electronically.

[1:00:00] Voice 8: uneasy that there's this discussion with a bylaw of general application about trying to somehow

[1:00:08] Voice 8: there's a need to control trustees. I don't think we ought to be assuming that trustees in general

[1:00:14] Voice 8: can't be counted on to act responsibly. I think that's the wrong way to start.

[1:00:19] Trustee Patrick: Just a reminder that a resolution without meeting is not the only form. Director Marler

[1:00:25] Trustee Patrick: reviewed the forms of voting we still have more people on the list vote

[1:00:31] Voice 21: trustee Evans so I just

[1:00:35] Voice 21: wanted to thank everyone for their conversation and for the clarification and I am changing my

[1:00:39] Voice 21: vote I will vote in favor now your trustee Peterson yeah

[1:00:45] Voice 6: I was just gonna highlight in

[1:00:46] Voice 6: response to the the comments about adding an administrative work with our WM that's not the

[1:00:56] Voice 6: only way that it can be done so i just wanted to repeat that point thank you all

[1:01:01] Trustee Patrick: right we have no

[1:01:01] Trustee Patrick: further speakers on the speaking list i'm going to uh call the motion which is on item number

[1:01:08] Trustee Patrick: 48 there to change the words from three to two um oh did we ever second that afterwards i thought we

[1:01:19] Trustee Patrick: had um yeah okay that was sam borthwick i knew it was uh i knew we had seconded it i was careful

[1:01:27] Trustee Patrick: just didn't get caught thank you for noticing that on the screen so now I'm

[1:01:31] Trustee Patrick: calling the vote that was second and so all those in favor please raise your

[1:01:35] Trustee Patrick: hands that's

[1:01:45] Voice 28: 14 in favor they

[1:01:46] Trustee Patrick: lower your hands all those opposed that's 11

[1:02:02] Voice 28: opposed so

[1:02:03] Trustee Patrick: that carries are there further amendments to this bylaw

[1:02:09] Trustee Patrick: proposed no others received in the motions Oh trusty Boland yeah

[1:02:15] Voice 18: yesterday

[1:02:17] Voice 18: there was quite a discussion about I'm in favor of one single bylaw and replacing 13 with one

[1:02:25] Voice 18: because it's got to bring benefits. I wish we could do more of the same. Anyway, I heard that

[1:02:34] Voice 18: people were concerned about jumping to this and abandoning any sort of local tailorings that

[1:02:42] Voice 18: existed so I proposed a motion which I sent which was simply I'll just read it out quickly and it

[1:02:51] Voice 18: might need a little bit of grammar correction local trust committees may make local amendments

[1:02:57] Voice 18: to the new beating meetings bylaw 197 by standing resolution these will be compiled at the end of

[1:03:05] Voice 18: the bylaw should be comma and be reviewed 12 months from the adoption of this bylaw

[1:03:12] Voice 18: I'm going to look to

[1:03:13] Voice 18: Director Marlowe

[1:03:14] Trustee Patrick: for comments on that.

[1:03:16] Voice 28: Yeah, this is a Trust Council by-law, so local Trust Committees can't make any changes to it.

[1:03:21] Voice 28: All of them would have to be approved by Trust Council.

[1:03:24] Voice 28: Because it's a by-law, it can only be changed by amendment by-law.

[1:03:34] Voice 28: So

[1:03:35] Voice 18: the Trust Committees cannot, by standing resolution, make amendments in any way? No?

[1:03:43] Voice 18: they can't change it once it's adopted you're saying no

[1:03:46] Trustee Patrick: i'm seeing the director shake his head

[1:03:47] Trustee Patrick: no so nope this would be a trust council bylaw let's make sure we have a list respect um

[1:03:56] Trustee Patrick: trustee morrison trustee

[1:03:57] Voice 17: morrison so just a clarification i do like where trustee boland

[1:04:02] Voice 17: is going with this um in terms of basically a 12-month review is is this working for local

[1:04:08] Voice 17: trust committees so um can we do we need to make a motion or can we have just a standing um

[1:04:16] Voice 17: administrative thing on the agenda for a year from now saying like or even six months from

[1:04:21] Voice 17: now like what things in local trust committees have been the rub that we might need to edit this

[1:04:27] Voice 17: church

[1:04:28] Voice 28: address recommend that a resolution to request review uh 12 months on uh would be

[1:04:34] Voice 28: appropriate that just make sure we don't forget and it's on the agenda so we got some direction

[1:04:39] Voice 28: to do that

[1:04:41] Voice 18: i'll make that resolution so

[1:04:47] Voice 28: you may want to wait until to see whether or not the bylaw

[1:04:50] Voice 28: goes through first second third readings before you do that oh

[1:04:53] Voice 18: no let's just go okay

[1:04:55] Voice 18: okay trustee graham um

[1:04:59] Voice 32: the suggestion to uh embed a review is a good one on the other hand

[1:05:04] Voice 32: if there's a problem it's going to surface at this council or a local trustee will say we've

[1:05:10] Voice 32: had we've had some problems and other trustees will say yeah we've had some problems and then

[1:05:14] Voice 32: as trust counsel we can amend that by law so why build in a review if we don't need one I would

[1:05:21] Voice 32: rather wait and let the problem surface and then deal with it at that time right

[1:05:26] Trustee Patrick: a trustee Campbell

[1:05:27] Trustee Patrick: Campbell.

[1:05:34] Voice 19: Trustee Campbell.

[1:05:40] Trustee Patrick: Okay. Oh, his hand came down. All right. Trustee Stanford.

[1:05:46] Voice 10: Thank you, Chair. I just want to remind everybody we've been talking about efficiencies and trying

[1:05:52] Voice 10: to reduce administration load. There may be a benefit to this, but as was already pointed out,

[1:05:59] Voice 10: we have processes to bring this type of bylaw back. We keep adding work. It all has consequences

[1:06:06] Voice 10: even these micro requests they build up and it costs us money it costs us work thank you

[1:06:14] Voice 3: uh trustee falk yeah i just for me this just brings up and clarifies even further that

[1:06:22] Voice 3: we're wasting time by not allowing the local lts to do this because we wouldn't be bringing

[1:06:29] Voice 3: things up unless there's a problem and we could deal with it in three people now we're dealing

[1:06:34] Voice 3: it with 26 people it doesn't this doesn't make any sense to me but that's my point of view just

[1:06:39] Voice 3: wanted to share that

[1:06:40] Trustee Patrick: trustee peterson um

[1:06:45] Voice 6: yeah i've just i i have voted in favor of a couple

[1:06:49] Voice 6: of the amendments but as i stated at the outset yesterday i'm not in favor of this bylaw i'm

[1:06:55] Voice 6: it's very clear to me that the moment um that this is announced in my local trust committee um

[1:07:02] Voice 6: We're going to hear some gnashing of the teeth and strong opposition to the imposition of this bylaw on the local trust committee by the faceless bureaucrats and et cetera, et cetera, et cetera.

[1:07:19] Voice 6: I don't need to go into depth. That's because, as I mentioned yesterday, the LTC spent considerable amount of time in conversation with the public around amending the local meeting procedures by law in ways that help to serve the desires of the public and their interface with the local trust committee.

[1:07:42] Voice 6: committee. So as far as waiting to see what problems arise, I can guarantee you I'll be

[1:07:51] Voice 6: coming back to this trust council, assuming that this passes and reporting on these very same

[1:07:58] Voice 6: issues that I absolutely guarantee our local trust committee is going to be challenged with.

[1:08:04] Voice 6: Thank you.

[1:08:06] Trustee Patrick: Trustee Mayerle.

[1:08:09] Voice 24: Yeah, thank you. I want to just echo what Tim was talking about.

[1:08:14] Voice 24: One of the problems you have when you try and design something for everybody,

[1:08:18] Voice 24: it generally fits for nobody.

[1:08:22] Voice 24: And I agree with Tim.

[1:08:25] Voice 24: You know, local trust committees sort of meet flexibility over how they meet when they meet.

[1:08:30] Voice 24: You know, I think it's a good thing that local trust committees are able to do that.

[1:08:35] Voice 24: I'm not sure I'm in favor of voting for this bylaw.

[1:08:38] Voice 24: I respect the work and everything that's been put into it

[1:08:41] Voice 24: and the direction that staff is trying to create.

[1:08:44] Voice 24: but I just don't feel that, you know,

[1:08:48] Voice 24: trying to create a fix or a template for everybody is,

[1:08:53] Voice 24: is necessarily a good thing to do, but you know,

[1:08:57] Voice 24: we'll see when the vote comes.

[1:08:59] Trustee Patrick: So there's a number of hands. Are there any further amendments?

[1:09:01] Trustee Patrick: I want to understand right now, we seem to be into debating the,

[1:09:04] Trustee Patrick: so let's clarify. Are there any further amendments on the table?

[1:09:08] Trustee Patrick: Trustee Boland? No, no. Okay.

[1:09:10] Trustee Patrick: So if we don't have any further amendments,

[1:09:13] Trustee Patrick: amendments I would suggest we put the motion on the floor and then we can debate the motion because

[1:09:17] Trustee Patrick: that's where people seem to want to go so someone want to put the first motion on trustee Evans and

[1:09:23] Trustee Patrick: I think it's as amended I

[1:09:26] Voice 21: move that trust Council give bylaw 197 cited local trust committees

[1:09:31] Voice 21: meetings procedure bylaw 2024 first reading as amended is there a second trustee gabriel

[1:09:36] Voice 21: All

[1:09:36] Trustee Patrick: right. Now we're going to start discussion. And so, Trustee Bernardo.

[1:09:43] Trustee Patrick: I guess

[1:09:44] Voice 8: to start off the discussion by reminding ourselves of what we heard from Director Marler yesterday, which is with 13 different local trust committees, that creates institutional memory issues for staff when you've got to substitute some support staff for others and they have to relearn or they have to, you know, learn new things.

[1:10:07] Voice 8: rules or the particular um you know nuances of what the difference is between one ltc and another

[1:10:13] Voice 8: and this is creating a layer of work one of the advantages of this bylaw is is going to somewhat

[1:10:21] Voice 8: reduce the amount of work that staff has to do now we've heard a lot of comments here but no

[1:10:27] Voice 8: it's really important to preserve that might be the case but um this instance here is a microcosm

[1:10:34] Voice 8: of larger issues. At some point, we have to make a decision. We have to make sacrifices. We have to

[1:10:41] Voice 8: make choices that will involve cutting back on some of the things that we want in order to achieve

[1:10:49] Voice 8: the others in an efficient way. Something has to give at some point. We can't hang on to everything

[1:10:54] Voice 8: because it happens to be our preference. We have to find some efficiencies. If we can't do it on

[1:11:01] Voice 8: this thing there are tougher things coming you

[1:11:06] Voice 21: trustee Evans I'm hearing

[1:11:11] Voice 21: from a couple of people around the table that they're unhappy with adopting this

[1:11:14] Voice 21: because their LTC's may be unhappy with this coming down from Trust Council as a

[1:11:21] Voice 21: prescriptive bylaw to them to override their current one with all the work

[1:11:26] Voice 21: that's gone into it I'm not seeing anything in here that is outside of

[1:11:31] Voice 21: regular business as we conduct the scheduling of our meetings how we make

[1:11:37] Voice 21: our announcements for our meetings and how we control ourselves within the

[1:11:45] Voice 21: order and decorum of our own meetings there are clauses in here that permit

[1:11:49] Voice 21: leniency and flexibility with how we engage with the public that can be

[1:11:54] Voice 21: adopted as needed by the sitting ltc all this is doing is preventing the amount of work times 13

[1:12:05] Voice 21: when a singular um change from trust council is brought down one of them being um having the

[1:12:16] Voice 21: agenda released two days prior to the full meeting agenda that is too much work i'm definitely in

[1:12:24] Voice 21: favor of this and i think there is inherent flexibility in here plus it's closed a number

[1:12:31] Voice 21: of gaps and given additional um working uh items that were not necessarily present in some of the

[1:12:40] Voice 21: other agendas that could be employed as is giving it's it's it's i feel it's improving and offering

[1:12:47] Voice 21: flexibility trustee

[1:12:49] Voice 18: boland um i i support this i think it builds in um more flexibility it

[1:13:00] Voice 18: reduces the load on staff and also you know i question the fact that i believe this has been

[1:13:07] Voice 18: out at various trust meetings so that we could look at it and i hope that people contributed

[1:13:15] Voice 18: their thoughts on how it differed from what they really, really wanted.

[1:13:19] Voice 18: And I do think, as Trustee Evans has said, and reflecting on the previous question, you

[1:13:28] Voice 18: know, there's leniency, adaptability, flexibility in here.

[1:13:32] Voice 18: I mean, it's just boilerplate how to conduct meetings.

[1:13:36] Voice 18: And I think if we can't coalesce around something like this, we are just kind of doomed to

[1:13:42] Voice 18: to overload staff, and to constantly nitpick our way through budgets, et cetera, et cetera.

[1:13:50] Voice 18: I think this really needs to pass, or people need to explicitly say which items they don't like

[1:13:58] Voice 18: and would like to tailor for their island. Thanks.

[1:14:02] Voice 18: Trustee Luckham.

[1:14:06] Trustee Luckham: Thank you. I just want to chime in on the efficiencies of this.

[1:14:10] Trustee Luckham: this. Having chaired all but two local trust committees in the

[1:14:14] Trustee Luckham: Island Trust area in my time, I would suggest that

[1:14:18] Trustee Luckham: meeting procedure bylaws are one of the most commonly changed

[1:14:22] Trustee Luckham: local trust committee bylaws for one reason or the other.

[1:14:27] Trustee Luckham: There are definitely efficiencies here

[1:14:30] Trustee Luckham: and if this doesn't work out, we can rescind it. Let's give it a try.

[1:14:36] Voice 9: Trustee Yates, I am grateful as a

[1:14:40] Voice 9: local trustee and as a council member to have this bylaw thank you

[1:14:46] Voice 9: trustee harris to me this

[1:14:51] Voice 13: feeds into the undemocratic representation aspect of the organization and only feeds into the

[1:14:56] Voice 13: dysfunction what they're what may be um gained in some possible um you know uh workload for staff

[1:15:07] Voice 13: doesn't seem to make sense to me when people are saying well the local trust committee can change

[1:15:11] Voice 13: it anyway well that goes through staff so and then i've just heard um another trustee mentioned well

[1:15:17] Voice 13: if it doesn't work we can change it why are we even bothering trustee peterson laid it out pretty

[1:15:21] Voice 13: good at the very beginning of the trust council and said let's put this on the table and defer it

[1:15:25] Voice 13: and put it to the side we really need to do this um i honestly i sit with trustee or vice chair

[1:15:32] Voice 13: peterson at this point because this is inflammatory it will be to local trust committees um salt

[1:15:39] Voice 13: Salt Spring, for instance, there's already great animosity that they've got things coming down from islands with 200 people telling the island has the greatest population and bears the largest amount of the tax burden to the organization.

[1:15:53] Voice 13: Having policies put on them, it's just insanity, honestly.

[1:15:58] Voice 13: Hopefully the province recognizes this and opens up the legislation.

[1:16:02] Voice 13: Thank you.

[1:16:04] Trustee Patrick: Trustee, who's that?

[1:16:06] Trustee Patrick: Trustee Peterson.

[1:16:09] Voice 6: Thank you.

[1:16:10] Voice 6: So it's nice that I heard the word sacrifice is mentioned.

[1:16:17] Voice 6: I have a hard time not making some commentary on that, but I'll restate myself.

[1:16:25] Voice 6: In terms of the fact this has come before the council, before that's true, it has, and was deferred, and we didn't get into this at all because we had lots of other business.

[1:16:40] Voice 6: So, based on what I'm hearing, one of the issues that stands out for me and what I've heard from members of the public is around the delegation section in 26.

[1:16:57] Voice 6: You will see that request must be received by the Secretary of State 12 and 14 calendar days prior to the meeting.

[1:17:06] Voice 6: however as we all are aware members of the public are extremely unlikely to have access to the

[1:17:14] Voice 6: agenda and what topics might be on it 14 days prior to the meeting that if i have to identify

[1:17:20] Voice 6: one and i don't want to take up too much time but that would probably be one of the largest issues

[1:17:25] Voice 6: of concern um in my local trust area thank you

[1:17:30] Voice 3: trustee falk yeah just on the point to trustee

[1:17:37] Voice 3: Luckin brought up, if I heard him right, he said that this bylaw was the most changed bylaw

[1:17:43] Voice 3: in all of the LTCs over time. That to me, it's baffling to me. If this is what has been

[1:17:53] Voice 3: demonstrated, if I heard that correctly, that these LTCs have taken the time to change this

[1:18:01] Voice 3: bylaw and tweak it for their local conditions, that's the thing that they've done the most

[1:18:07] Voice 3: you know with why by taking it away i mean i just my feeling is why am i part of this i'm i'm being

[1:18:19] Voice 3: told where i can't go every step of the way like it's just a top-down dictatorial kind of thing

[1:18:26] Voice 3: here and i thought the unique islands was not what i thought we were about keeping it unique

[1:18:32] Voice 3: allowing for differences encouraging people to have an islands to have differences so i i remain

[1:18:40] Voice 3: more staunchly opposed to this to me as a it's a part of a larger trend that we need to change

[1:18:48] Voice 3: clearly from the feedback we're getting people aren't feeling heard they're not feeling that

[1:18:54] Voice 3: they have a place to have a voice they're not feeling invited here we are again you know we're

[1:19:00] Voice 3: We're going to tell you how to do it in every instance,

[1:19:04] Voice 3: and it's just the whole thing is wrong, in my opinion.

[1:19:11] Voice 3: All right, thank you.

[1:19:14] Trustee Patrick: Well, I think at this time it's not fair to turn to task

[1:19:17] Trustee Patrick: and ask to give data on how many times this bylaw has been reviewed or not,

[1:19:22] Trustee Patrick: so I think I'm not going to ask for further information on that.

[1:19:25] Trustee Patrick: I think people have enough information.

[1:19:27] Trustee Patrick: There's no other speakers on the list.

[1:19:29] Trustee Patrick: We have more speakers on the list.

[1:19:31] Trustee Patrick: Trustee Getty.

[1:19:33] Trustee Patrick: Thank you.

[1:19:34] Trustee Patrick: What

[1:19:35] Voice 7: happens on board with the delegations is that we generally tend to get people that have slide presentations and have written material and stuff that they've worked on for some considerable period of time.

[1:19:45] Voice 7: And that is quite different from public comments, which are things that come up on the spur of the moment or something that has become an irritant to an individual.

[1:19:55] Voice 7: And both are allowed at the meetings.

[1:19:59] Voice 7: The delegations, I find that the notice provision so that the material gets into the agenda so you've got a chance to read it ahead of time is quite helpful in terms of being able to ask reasonable questions.

[1:20:13] Voice 7: But I don't think it limits the distinction between public comments and delegation.

[1:20:18] Voice 7: I don't think it limits public comments and people being able to show up and pound the table and say whatever they want to say or beg or whatever the issue is.

[1:20:27] Voice 7: So I think this allows for both, and change is different, but I think if this helps us, the delegation that we had here yesterday, or whenever that was, we're saying that it's really hard to navigate all the different details.

[1:20:46] Voice 7: So I think that if we're trying to streamline this and make it so that it's more easily understood, that that's a benefit.

[1:20:54] Voice 7: that.

[1:20:55] Trustee Patrick: Thank you. Between lunch and a vote here, so I have

[1:20:58] Trustee Patrick: one more speaker, Trustee Evans.

[1:21:01] Voice 21: Sorry, I just wanted to clarify

[1:21:03] Voice 21: a point raised by Trustee

[1:21:09] Voice 21: Alk. The comment that was made was not

[1:21:11] Voice 21: this particular version of the combined

[1:21:16] Voice 21: meeting procedure bylaw is the most

[1:21:19] Voice 21: edited document. It is the individual 13 islands

[1:21:24] Voice 21: meeting procedure bylaws that consistently have the most individual changes done on a

[1:21:30] Voice 21: consecutive basis that is overloading staff if this is combined into a single one it will

[1:21:37] Voice 21: drastically reduce the amount of stress and time required by staff all right with that

[1:21:45] Trustee Patrick: i'm going to call the vote then i will read so this is giving first reading to the meeting

[1:21:52] Trustee Patrick: procedure bylaws so all all in favor raise your hands i

[1:22:19] Voice 28: see 18th all

[1:22:21] Trustee Patrick: right lower your hands

[1:22:25] Trustee Patrick: all those opposed that

[1:22:32] Voice 27: carries

[1:22:33] Voice 5: i i have to ask for my vote to be reported i apologize

[1:22:37] Voice 5: all right

[1:22:39] Trustee Patrick: we have the second reading who would like to read that trustee

[1:22:42] Voice 9: i moved that trust

[1:22:45] Voice 9: council give bylaw 197 cited as local trust committee meeting procedures bylaw 2024 second

[1:22:52] Voice 9: reading as amended is

[1:22:53] Trustee Patrick: there a second trustee evans uh all those in i assume there's no more

[1:22:59] Trustee Patrick: debate so i'm saying all those in

[1:23:01] Trustee Patrick: favor raise your hands i see

[1:23:13] Voice 28: 16 hands lower your hands

[1:23:15] Voice 19: all

[1:23:20] Trustee Patrick: those opposed raise your hands and

[1:23:27] Voice 28: i see four of the most right

[1:23:29] Trustee Patrick: and we have one final

[1:23:32] Trustee Patrick: motion here. Who would like to read that?

[1:23:34] Trustee Patrick: Trustee Borthwick. I move

[1:23:37] Voice 29: that Trust Council give By-Law

[1:23:39] Voice 29: 197, cited as the Local

[1:23:41] Voice 29: Trust Committee's Meeting Procedures

[1:23:43] Voice 29: By-Law 2024, to be given

[1:23:45] Voice 29: third reading as amended.

[1:23:50] Trustee Patrick: Seconded by Trustee Evans.

[1:23:52] Trustee Patrick: Discussion?

[1:23:53] Trustee Patrick: All those in favor?

[1:23:55] Trustee Patrick: Comment?

[1:23:58] Trustee Patrick: Sorry, I've already called the vote, Trustee Harris.

[1:24:01] Trustee Patrick: Is there no discussion?

[1:24:02] Voice 13: Discussion. I

[1:24:07] Voice 28: see 16 in favor. All

[1:24:11] Trustee Patrick: right. Lower your hands.

[1:24:13] Voice 2: Why is there no discussion?

[1:24:16] Voice 2: I quickly asked

[1:24:18] Trustee Patrick: and went on to

[1:24:19] Voice 2: the vote. I put my hand up for a discussion.

[1:24:23] Trustee Patrick: I've already called

[1:24:24] Trustee Patrick: the vote, Trustee Harris. So those opposed. It goes

[1:24:26] Voice 13: against Robert's rules. You're going

[1:24:27] Voice 13: against Robert's rules.

[1:24:29] Trustee Patrick: Trustee Harris, all those opposed. I

[1:24:37] Voice 28: see four opposed.

[1:24:38] Trustee Patrick: All right. That

[1:24:39] Trustee Patrick: that carries. Was there something other? If I may?

[1:24:43] Trustee Patrick: Sorry. Okay, yes. Yeah,

[1:24:45] Voice 28: I just want to let you know the next step. So this now has had three readings, it will come back through RWM for adoption. It is a two third vote. And due to two third vote actually only really applies to the final vote, the adoption, though it passed that test, this one, it requires 16 out of 24 trustees to pass. So with the abstain, it

[1:25:09] Voice 28: was actually 17 trustees in favor uh but with the um resolution without meeting it'll be all

[1:25:17] Voice 28: of the trustees so we'll take 18 out of all us okay all

[1:25:25] Trustee Patrick: right thank you uh oh sorry oh

[1:25:28] Trustee Patrick: do you have a question regarding this oh go ahead um

[1:25:32] Voice 21: based on the response rate um point of order

[1:25:37] Voice 21: side chatter please um due to the response rate of trustees should this be something that comes

[1:25:44] Voice 21: back to the next trust council versus doing an rwm just for um response rates yeah there's no

[1:25:53] Voice 28: risk to adopt it so if you wanted to come back to june council we can certainly do that so maybe

[1:25:59] Voice 28: just by general consent let me know that teacher is that what

[1:26:03] Trustee Patrick: people would like to do with your

[1:26:04] Trustee Patrick: general consent that we'll trustee harris did

[1:26:11] Trustee Patrick: you have a question

[1:26:12] Voice 2: i have a question yeah it's

[1:26:15] Voice 2: like is there not going to be a public hearing on this or anything like that

[1:26:21] Voice 2: no there's no public hearings no

[1:26:23] Voice 28: these are administrative bylaws so they don't require

[1:26:25] Voice 28: public hearings okay

[1:26:29] Trustee Patrick: that uh trustee peterson wanted to make an announcement before we take

[1:26:32] Trustee Patrick: a break yeah

[1:26:33] Voice 6: just wanted to make a uh uh give everyone a reminder the march 29th showing of

[1:26:39] Voice 6: dustin bones on quite taylor skidi um staff request that we get uh anyone who's interested

[1:26:47] Voice 6: to get your expressions of interest in by one o'clock so you can let me or uh chair ellie or

[1:26:53] Voice 6: claire no i think that that okay and then um uh because executive committee meets this afternoon

[1:27:00] Voice 6: noon so it's first come first serve as far as getting your travel costs covered i believe uh

[1:27:07] Voice 6: islands from salt spring and north can achieve it as a day trip so i just want to give that

[1:27:13] Voice 6: reminder and thank you all

[1:27:14] Trustee Patrick: right thank you all right uh we have a lunch break can we do 30 minutes

[1:27:19] Trustee Patrick: folks so that we can get back to work so 30 minutes from now so is that all right with

[1:27:23] Trustee Patrick: staff 30 minutes go

[1:27:27] Voice 25: 45 yeah

[1:27:30] Trustee Patrick: we want to shorten the lunch 30 minutes okay so we're on break 12 45.

[2:04:51] Trustee Patrick: okay trustees all right new business i understand a motion's been uh brought

[2:04:57] Trustee Patrick: forward to consider a new item to be added to the agenda yes

[2:05:10] Voice 27: all

[2:05:11] Voice 28: right we're just at 13 without saying we're 14 now

[2:05:17] Voice 28: thanks a lot i'm going to

[2:05:18] Trustee Patrick: turn to trustee morrison for her motion look

[2:05:27] Voice 17: your your mic

[2:05:28] Voice 17: Okay. I need to understand if there's appetite or not for this, given that we have lost a

[2:05:36] Voice 17: number of folks around the table, or I'm not sure how we have online. Basically, it's a

[2:05:45] Voice 17: question of whether we fill the vacancy created by Laura moving into the chair role from the

[2:05:49] Voice 17: governance committee. And if we don't do this until June, my concern is just that there's

[2:05:56] Voice 17: so much time between, I don't know how many times the governance committee meets, maybe they could

[2:06:00] Voice 17: weigh in on this a little bit, but it would be great to have that

[2:06:05] Voice 17: seventh person in the mix immediately as much as we can.

[2:06:10] Trustee Patrick: So are we looking for a straw poll? Are we interested in having

[2:06:13] Trustee Patrick: trying to hold the election? Now this is a straw poll because we just don't want to go down

[2:06:17] Trustee Patrick: a long debate on a motion at this point. Raise your hands

[2:06:22] Trustee Patrick: if you're interested in trying to hold the election today for that position.

[2:06:25] Trustee Patrick: position. There's 11.

[2:06:38] Trustee Patrick: Yeah, I got them online. Yeah. How many don't want to hold the election

[2:06:41] Trustee Patrick: today? Four.

[2:06:50] Trustee Patrick: All right. So we're going to go ahead and put the motion on the, this is just

[2:06:54] Trustee Patrick: to add it to new business. This is all this motion is for. So go ahead.

[2:06:59] Voice 17: That the trust council amend

[2:07:00] Voice 17: the March 2025 agenda to include new business item, the voting for the vacancy on the governance

[2:07:06] Voice 17: committee is

[2:07:07] Trustee Patrick: there a second trustee yates um is there a discussion to add it to the agenda item

[2:07:14] Trustee Patrick: so this is just about adding it to the agenda item any discussion trustee borthwick uh just one

[2:07:20] Voice 29: really quick question i guess is just what in terms of like uh time and effort on uh director

[2:07:26] Voice 29: marler's part uh is that a considerable addition uh or is it relatively straightforward i assume

[2:07:31] Voice 29: it's pretty straightforward but i just i think it's worth it for this conversation to have that out

[2:07:35] Voice 29: there yeah

[2:07:37] Voice 28: i could take probably about 15 minutes or so maybe 20 depending on how many people decide

[2:07:42] Voice 28: to run all

[2:07:45] Voice 21: right trustee evans i'm sorry so putting it on the agenda today is to have discussion about

[2:07:52] Voice 21: when this election will be held and asking for expressions of interest or is this to vote on

[2:07:58] Voice 21: the position today just for clarity the

[2:08:00] Trustee Patrick: motion is to add voting for this vacancy today that's

[2:08:03] Trustee Patrick: the item that would just so that's adding that to the agenda trustee mullen two

[2:08:13] Voice 18: questions one is

[2:08:15] Voice 18: online i have no sense of who's actually in the room uh still and that might influence

[2:08:20] Voice 18: my decision as to whether we should vote or not i'm assuming this is about a discussion

[2:08:26] Voice 18: whether we should or not the timing and secondly um is it possible to take one of those committee

[2:08:34] Voice 18: of the whole meetings and configure it as a trust council special meeting i believe that has to

[2:08:41] Voice 18: happen in advance of the meeting and taking care of this vote at one of those we have some dates

[2:08:48] Voice 18: planned so it doesn't have to wait till june is my point thank you the

[2:08:54] Trustee Patrick: only only other option we

[2:08:55] Trustee Patrick: were considering was to call for expressions today uh try to hold the election on the special meeting

[2:09:01] Trustee Patrick: meeting before the June meeting but that's quite close so that that was the other option that was

[2:09:06] Trustee Patrick: offered so again this is the motion on the floor is to add this to the agenda today I'm going to

[2:09:11] Trustee Patrick: just go ahead and call the vote sorry trustee Peterson thank you you have a question yeah I

[2:09:16] Voice 6: just had a question of clarification of this for director Marler um I didn't see anything that

[2:09:21] Voice 6: indicated to me um being that governance committee is the only uh elected committee that indicated

[2:09:29] Voice 6: to me that trustee Patrick is an elected member to the Governance Committee would

[2:09:36] Voice 6: necessarily have to resign as a voting member obviously if she hadn't been on

[2:09:41] Voice 6: that she would naturally come in as chair ex officio but maybe you could

[2:09:46] Voice 6: just clarify that yeah

[2:09:48] Voice 28: there isn't anything specifically however it does

[2:09:52] Voice 28: say that the chair is ex officio so that would you can't have two positions on

[2:09:58] Voice 28: any committee so that would mean there is a vacancy there is nothing in the policy about

[2:10:05] Voice 28: how to handle a vacancy so it's really up to council how it wants to proceed right let's

[2:10:11] Trustee Patrick: subject to time here let's call the vote so this is to add it to the agenda not take the vote so

[2:10:16] Trustee Patrick: all those in favor of adding the vote today on the agenda raise your hands

[2:10:39] Voice 28: 16 in favor the two-third vote means a minimum of 13.

[2:10:43] Trustee Patrick: all right so uh well we'll just say all

[2:10:45] Trustee Patrick: those opposed just to to uh one two three four that carries so that's been added to the agenda

[2:10:55] Trustee Patrick: Tenda, so that will be item 16.4.

[2:10:59] Trustee Patrick: So let's carry on with our business.

[2:11:01] Trustee Patrick: 16.2 is the social media that Trustee Middleton brought forward.

[2:11:07] Trustee Patrick: So, Trustee Middleton.

[2:11:09] Trustee Middleton: Thank you.

[2:11:11] Trustee Middleton: So what I had thought here was a discussion to get a sense of people's thoughts and feelings.

[2:11:19] Trustee Middleton: And if those are clear, then potentially we make a resolution for action.

[2:11:24] Trustee Middleton: I think I recognize the organizations have found being on Twitter, X, and Facebook to be a strong means of engaging with constituents.

[2:11:38] Trustee Middleton: And I think the communication staff have done a great job in that regard.

[2:11:43] Trustee Middleton: I just think times have obviously shifted.

[2:11:46] Trustee Middleton: The ownership of those tools has shifted.

[2:11:49] Trustee Middleton: The use of those tools has shifted.

[2:11:51] Trustee Middleton: And we've received, I think we received correspondence.

[2:11:52] Trustee Middleton: It might have been via the Driftwood newspaper or perhaps it was a more broadly distributed note asking all local government to basically, specifically they were saying to disuse X.

[2:12:06] Trustee Middleton: And I'm not sure if they made a comment about Facebook or not.

[2:12:09] Trustee Middleton: not and so i i thought you know it's a legitimate conversation at this point um in terms of how

[2:12:17] Trustee Middleton: social media what tools are used to reach public and uh what the implications of the ownership of

[2:12:22] Trustee Middleton: those tools are particularly in a democratic organization where i think they're very well

[2:12:27] Trustee Middleton: founded uh and proven allegations of vote manipulation from um the use of those both

[2:12:34] Trustee Middleton: those platforms um and so yeah i basically thought we'd put out there to see where where we might

[2:12:40] Trustee Middleton: stand in terms of our views of this matter there are i think other alternatives that might be

[2:12:46] Trustee Middleton: emerging perhaps we want to we want to look at those i mean i'm not making a suggestion

[2:12:50] Trustee Middleton: um there but um i think that probably sets the context sufficiently

[2:12:57] Trustee Patrick: all right thank you i'm first i'm going to turn over to stop for director freighter

[2:13:04] Voice 23: thank you chair um certainly um i if morgana's ready i'd like to turn it to her to comment as

[2:13:10] Voice 23: the one who runs these channels and can just talk to you about how we use them and what measures

[2:13:14] Voice 23: we've already put in place and there's more there we go

[2:13:25] Voice 19: um

[2:13:28] Voice 20: thank you for bringing that up

[2:13:32] Voice 20: um a day or two ago this is a conversation that communications staff um pretty much across the

[2:13:39] Voice 20: country are having, and they've been having for a long time. It started with X. Not only do we get

[2:13:49] Voice 20: very little engagement there, basically nothing. This is something that's been going on for a long

[2:13:54] Voice 20: time, maybe a year or so. And recently, we decided to make the account dormant, which means that it's

[2:14:02] Voice 20: still there the content past content is still there and the main post points people to our

[2:14:10] Voice 20: website or to Facebook this is something again that a lot of other regional districts are doing

[2:14:18] Voice 20: it's possible to delete the account the account entirely but that leaves an option for someone

[2:14:25] Voice 20: someone else, creating an Islands Trust account and putting whatever they want out there.

[2:14:33] Voice 20: That's the same, obviously the same concern for any of the other platforms.

[2:14:39] Voice 20: At the moment, Facebook is, it's pretty important.

[2:14:44] Voice 20: It's a pretty important tool to get, especially into community Facebook groups.

[2:14:49] Voice 20: So if we wanted to tell people about an event on Gabriola, we would post to their Gabriola

[2:14:55] Voice 20: group and we get quite a lot of feedback and discussion and people chat about it and it's

[2:15:01] Voice 20: been very helpful um with the ocp process for example um having said that we don't know what's

[2:15:10] Voice 20: going to happen with social media platforms not just that but legislation changes we used to be

[2:15:15] Voice 20: able to share news on meta platforms and we can't do that anymore um so other changes might come

[2:15:22] Voice 20: that we don't even know about.

[2:15:24] Voice 20: So it's really important for us to be able to strengthen

[2:15:26] Voice 20: our own channels, which is our subscriber notices,

[2:15:32] Voice 20: our website.

[2:15:34] Voice 20: Some regional districts have push notifications

[2:15:38] Voice 20: to cell phones, which we don't have,

[2:15:40] Voice 20: but signage, that kind of stuff.

[2:15:43] Voice 20: That's really important so that people know

[2:15:45] Voice 20: that they can get news from us really quickly

[2:15:48] Voice 20: and it kind of doesn't create a void

[2:15:51] Voice 20: where anyone can fill it in with whatever information they'd like to share.

[2:15:59] Voice 20: Ironically, we kind of need Facebook to build our subscriber list.

[2:16:04] Voice 20: So I would be cautious to stop using it altogether right now.

[2:16:11] Voice 20: But it is one of my top priorities for the next 12 months or so

[2:16:16] Voice 20: to really strengthen our own subscriber list

[2:16:19] Voice 20: so that we can access or reach as many residents in the trust areas we can without those social

[2:16:26] Voice 20: media platforms.

[2:16:29] Voice 20: I think I've said most of what I've got in my notes, so any questions?

[2:16:34] Voice 20: Thank you.

[2:16:36] Voice 20: Trustee Peterson.

[2:16:38] Voice 6: Yeah, thank you, Morgana, for that.

[2:16:41] Voice 6: I'm glad to hear that there's already been discussion.

[2:16:44] Voice 6: Not surprised.

[2:16:45] Voice 6: And thank you, Trustee Middleton, for bringing this to us.

[2:16:49] Voice 6: and I absolutely take your point about not leaving the void for

[2:16:53] Voice 6: some other actor to step in and pretend to be

[2:16:57] Voice 6: Islands Trust. I guess the other thing and I didn't quite

[2:17:01] Voice 6: get clear and I haven't done the work

[2:17:05] Voice 6: but I hear things about other platforms like Blue Sky and

[2:17:09] Voice 6: Macedon that are as I understand

[2:17:13] Voice 6: it are perhaps more socially conscious

[2:17:17] Voice 6: Conscious or less profit-driven and maybe more cautious about what gets platformed on them.

[2:17:24] Voice 6: So taking the note of caution, it seems to me it might be worth, and I don't know what your workload is like,

[2:17:33] Voice 6: but worth thinking about trying to establish presence on those alternatives that are perhaps more palatable

[2:17:42] Voice 6: and then be able to start directing traffic

[2:17:45] Voice 6: from the existing platforms to those other platforms

[2:17:48] Voice 6: rather than an abrupt disappearance

[2:17:52] Voice 6: and hope that the migration happens naturally.

[2:17:56] Voice 6: So I appreciate the considered approach.

[2:17:59] Voice 15: Trustee Faust?

[2:18:01] Voice 15: Thank you.

[2:18:02] Voice 15: I'm appreciative of what staff have just said,

[2:18:06] Voice 15: similar to what I've done.

[2:18:09] Voice 15: I still have a Facebook account.

[2:18:13] Voice 15: because it is one of the main ways on Bowen

[2:18:16] Voice 15: that our community communicates with each other

[2:18:20] Voice 15: and we post a lot of stuff.

[2:18:22] Voice 15: If I need to know what's going on,

[2:18:23] Voice 15: I can drop in there and find out.

[2:18:27] Voice 15: X, I've left quite a while ago.

[2:18:30] Voice 15: I've been on Mastodon for a year and a half.

[2:18:32] Voice 15: Anybody wants to know more about it, let me know.

[2:18:35] Voice 15: It's part of the Fediverse, which is kind of a non-profit.

[2:18:38] Voice 15: People run the servers in their basement,

[2:18:39] Voice 15: decentralized, lots of good things.

[2:18:41] Voice 15: I know other trustees here have told me that they're on Blue Sky, which is an investor-funded thing, might change in the future.

[2:18:48] Voice 15: I'd be curious, Chair, if you would indulge me in letting anybody on one of these alternatives.

[2:18:54] Voice 15: Please put your hand up.

[2:18:56] Voice 15: There's a few of us.

[2:18:57] Voice 15: Thank you very much.

[2:18:58] Voice 15: Thank you.

[2:19:00] Voice 18: Trustee Boland.

[2:19:03] Voice 18: I'm a fan of social media.

[2:19:05] Voice 18: I don't participate really in X or Instagram, but Facebook I find very helpful and it's highly, heavily used on the island and that along with the subscriber email list are the primary means of communication other than pasting paper to a notice board.

[2:19:29] Voice 18: So I would really not recommend leaving that until, you know, some other thing emerged.

[2:19:36] Voice 18: I think you would leave a lot of people behind.

[2:19:39] Voice 18: And I also wonder about the use of AI.

[2:19:43] Voice 18: I would really like to know if and how we're using it.

[2:19:47] Voice 18: And I see it as an opportunity to manage things such as.

[2:19:54] Trustee Patrick: Hold your thoughts for the next agenda item.

[2:19:56] Trustee Patrick: them. Okay. Okay,

[2:20:01] Voice 9: Trustee Yates. Thank you, Trustee Middleton, for bringing this to our

[2:20:05] Voice 9: attention, and thank you, Morgana, for your very concise and helpful direction, the direction in

[2:20:14] Voice 9: which we are going. This did come up on Gabriola. It was an editorial in our local newspaper about

[2:20:20] Voice 9: about three weeks ago, and I asked CAO Brawny,

[2:20:24] Voice 9: and he gave me an immediate answer, which was very helpful.

[2:20:28] Voice 9: Thank you.

[2:20:29] Trustee Patrick: Trustee Elliott.

[2:20:34] Voice 12: Thank you.

[2:20:35] Voice 12: So since communications is in the work program for executive committee,

[2:20:41] Voice 12: this council might want to consider delegating a request to executive committee

[2:20:45] Voice 12: to ask staff to explore options and implications for moving off certain platforms

[2:20:51] Voice 12: or holding accounts on some platforms

[2:20:54] Voice 12: and exploring some others.

[2:20:58] Trustee Patrick: Trustee Borthwick.

[2:21:02] Voice 29: Yeah, this is, and I really appreciate

[2:21:05] Voice 29: Trustee Middleton bringing this up

[2:21:07] Voice 29: because this was also going to be sort of part of things

[2:21:09] Voice 29: that I wanted to talk about.

[2:21:14] Voice 29: I spend an ungodly amount of time polluting my brain

[2:21:19] Voice 29: with trying to keep up with what's happening

[2:21:22] Voice 29: in those digital spaces.

[2:21:24] Voice 29: And I listened to a tremendous amount of journalism

[2:21:26] Voice 29: on that and on AI and all this sort of stuff.

[2:21:29] Voice 29: And it is deeply unhealthy,

[2:21:30] Voice 29: but it is something that I can't seem

[2:21:32] Voice 29: to disengage myself from.

[2:21:35] Voice 29: I was very glad to hear the points

[2:21:38] Voice 29: that Morgana was making.

[2:21:40] Voice 29: I think that was really great.

[2:21:44] Voice 29: Obviously, Axe has got lots of problems.

[2:21:47] Voice 29: Ooh, something is happening.

[2:21:51] Voice 5: Just a little bit.

[2:21:59] Voice 29: Yeah, obviously, I think there's that.

[2:22:01] Voice 29: I am, and I appreciate the comments in terms of Facebook.

[2:22:05] Voice 29: I do, I understand that our communities rely on that a great deal.

[2:22:12] Voice 29: However, I'm very wary of the inherent catch-22 that is in that,

[2:22:17] Voice 29: in that as long as we continue to prioritize that

[2:22:20] Voice 29: and make that an official vector for information from us,

[2:22:23] Voice 29: it will continue to have to be and people will continue to rely or it becomes unavoidable to

[2:22:31] Voice 29: escape and that's also been part of the programming for those those websites um anyways i i totally

[2:22:37] Voice 29: take the point and i really appreciate that morgana is taking it taking the effort to sort

[2:22:41] Voice 29: of strengthen those other venues um but yeah i have serious concerns and if you want to hear

[2:22:47] Voice 29: really awful things i can do fascinating directions

[2:22:54] Trustee Patrick: we will hold our imaginations who's next uh trustee luckin

[2:22:58] Trustee Luckham: thanks for the warning there sam

[2:23:02] Trustee Luckham: i can find that stuff on facebook all the time but anyway um two things i don't know his

[2:23:10] Trustee Luckham: whether we have politically annexed or separated ourselves from any form of media and i think that

[2:23:19] Trustee Luckham: there's a big question there about paper print publications and other things so i just want to

[2:23:25] Trustee Luckham: add that to the conversation to reflect i am inclined to follow a segue with maybe a suggestion

[2:23:32] Trustee Luckham: that we act cautiously and slowly and consider how useful those two particular platforms are

[2:23:42] Trustee Luckham: and how others may, because, of course, the marketplace will change and ebb and flow.

[2:23:48] Trustee Luckham: And, in fact, on the topic of blue sky, people moved over to it.

[2:23:52] Trustee Luckham: Guess what?

[2:23:52] Trustee Luckham: They've moved back because it doesn't have their audience.

[2:23:55] Trustee Luckham: And so we have to think about that.

[2:23:57] Trustee Luckham: Yeah. The only thing that I would say is worthy of consideration is whether or not we are paying for subscription or advertising, because I think that's come up.

[2:24:07] Trustee Luckham: So, yeah, whether we're doing paid subscription or advertising, I think that's come up in the past.

[2:24:14] Trustee Luckham: But I would say for sure, maybe we just spend our money there, our taxpayers' money, Canadian dollars in Canada should be a better option.

[2:24:23] Trustee Patrick: All right. Trustee Yeti?

[2:24:28] Voice 7: um the um the point about keeping the content on x and uh i don't know if we can put some sort of a

[2:24:37] Voice 7: redirection sign on that but um there was many years ago now there was a hostile takeover of

[2:24:44] Voice 7: one of the organizations that uh on bowen and it's really really difficult when somebody takes

[2:24:49] Voice 7: your name and starts using it for a totally different purpose um i'm trying to migrate

[2:24:56] Voice 7: from facebook onto um blue sky and it's very difficult i might talk to sue allen on the way

[2:25:03] Voice 7: home in terms of what's going on with mastodon but it's uh it is something that um a lot of people

[2:25:09] Voice 7: are suggesting we should move off but it's very difficult both in terms of the rabbit holes i go

[2:25:13] Voice 7: down and how everybody else you did is so if they're all the strategies in

[2:25:21] Voice 7: terms of how to move off there's a really wonderful book that's been

[2:25:28] Voice 7: written I don't know if you know Richard Powers but he's written one called

[2:25:33] Voice 7: playground and it's all about ecological protection of the oceans but he brings

[2:25:38] Voice 7: brings in all of this stuff about AI and media.

[2:25:42] Voice 7: And if you want to get a palatable, very entertaining context

[2:25:47] Voice 7: in terms of the extent of it and the danger of it,

[2:25:50] Voice 7: that's a very good read.

[2:25:53] Trustee Patrick: Before I go on to second speakers, because the list is getting longer,

[2:25:57] Trustee Patrick: Trustee Elliott said she had a motion?

[2:26:00] Trustee Patrick: Or no?

[2:26:01] Trustee Patrick: Yes, she did.

[2:26:02] Trustee Patrick: Oh, sorry.

[2:26:03] Trustee Patrick: So I want to see what Trustee Elliott has for a motion

[2:26:06] Trustee Patrick: so that we can bring this.

[2:26:08] Trustee Patrick: We're using up time today, remind you.

[2:26:10] Trustee Patrick: Trustee Bernardo, do you have a question?

[2:26:12] Voice 8: No, I just have an observation, which I think the discussion is useful, but I think we should be wary about feeling the urge to take any kind of action at the trust council level.

[2:26:22] Voice 8: I haven't heard an identifiable problem that needs to be solved being identified.

[2:26:27] Voice 8: I certainly am hearing a lot about caution and how there needs to be an exercise of judgment about what forms of media we use.

[2:26:39] Voice 8: uh i'm inclined to leave that to the discretion of staff and to leave it to staff to bring to us

[2:26:45] Voice 8: um any issues that they think are latent that are developing that are problematic and if as morgana

[2:26:52] Voice 8: pointed out uh being on a dubious platform like x is not giving us yielding much benefit to us well

[2:26:58] Voice 8: let me leave it to staff to figure out whether it's worth doing or not and if they want to pull

[2:27:02] Voice 8: the plug they pull the plug um

[2:27:03] Voice 8: can

[2:27:04] Trustee Patrick: we just hear what uh trustee elliott's motion is or

[2:27:08] Trustee Patrick: know if we are want to entertain it or if she wants to proceed with it so trustee elliott just

[2:27:21] Voice 12: yeah thank you um oh that's all okay yeah it's it's just that trust council would request that

[2:27:29] Voice 12: executive committee and staff explore implications of islands trust current use of social media

[2:27:34] Voice 12: platforms and provide options for alternatives and before it's seconded please um the reason

[2:27:40] Voice 12: being this is a changing dynamic landscape we may need to develop policy

[2:27:46] Voice 12: around this in the future it would be good to have some of staffs advice and

[2:27:52] Voice 12: recommendations as they do this research provided in a briefing so that we get

[2:27:56] Voice 12: sort of ongoing contextual information for a time that it might be needed so I

[2:28:02] Voice 12: don't normally want to action things that are new business and that don't

[2:28:07] Voice 12: have um substantive research or anything to make decisions this would be a motion to develop the

[2:28:14] Voice 12: research and the thinking around it to bring it back to trust council should it be needed

[2:28:21] Trustee Patrick: thanks trustees there's there's no second yet on this motion um i guess it's considering the

[2:28:29] Trustee Patrick: wording or thoughts i'm going to first look at trustee evans at her hand oh sorry ceo thank you

[2:28:35] Voice 31: thank you i would just add and appreciating the intent and of course it's for you to decide

[2:28:40] Voice 31: on the motion but um as with the decision around our use of x this is part of our ongoing

[2:28:47] Voice 31: assessment of what are the best channels for us to use in communications and so

[2:28:51] Voice 31: you know to a certain extent morgana in particular and director frader would be doing this work

[2:28:57] Voice 31: in any case just as part of how we how we evaluate that and if i may a couple of

[2:29:02] Voice 31: additional thoughts and some of you have acknowledged that

[2:29:05] Voice 31: One of the tenets of effective communication is you need to go where your audience is.

[2:29:08] Voice 31: And so that's what drives a lot of the decision around, for example, Facebook.

[2:29:12] Voice 31: As some of you had noted, that is a very active place for a lot of the folks that we would like to reach, for better or for worse.

[2:29:21] Voice 31: And even, you know, there's a question around how actively we're using it.

[2:29:24] Voice 31: But in addition to the point that Morgana mentioned about not using our X account, even if we were to maybe not actively use Facebook,

[2:29:32] Voice 31: book, there would probably still be value from a listening perspective and that it gives us

[2:29:36] Voice 31: access to the conversations that happen on those platforms, which gives us

[2:29:39] Voice 31: a good sense of community insight and where the community is at.

[2:29:44] Voice 31: So I just thought I'd share that perspective as well. Thank you.

[2:29:47] Trustee Patrick: So it's my understanding we really

[2:29:48] Trustee Patrick: don't need this motion. The work is occurring anyway. So if that's all right with Trustee Elliot,

[2:29:53] Trustee Patrick: we'll proceed. There's still more. Can we consider this

[2:29:56] Trustee Patrick: item closed and move on? Because I know time is of essence.

[2:30:00] Trustee Patrick: going to move on to the next item, because it is a bit related, and it's

[2:30:03] Trustee Patrick: Trustee Borthwick's item about the use of AI.

[2:30:13] Voice 29: Yeah, and I will keep this brief. I had sort of

[2:30:17] Voice 29: intended to bring this forward as a thing to then hunt down to a future

[2:30:21] Voice 29: meeting, so I don't want to get too deep into the weeds.

[2:30:26] Voice 29: There are serious concerns about the ethics

[2:30:29] Voice 29: of AI, but also, and then how it's being used and how that

[2:30:33] Voice 29: data is being gathered um there there's serious issues in terms of intellectual

[2:30:39] Voice 29: the theft of intellectual property in terms of generative ai in particular uh and i would be

[2:30:44] Voice 29: really worried about the the margin of error that exists within data produced by generative ai being

[2:30:50] Voice 29: included if we were if and i my my initial thing was just like are we using this anywhere is that

[2:30:56] Voice 29: part of what's going on we should maybe just have discussed it and and you know maybe see towards

[2:31:02] Voice 29: it's creating some policy around that. The other really huge thing, and this is why in particular

[2:31:08] Voice 29: for this organization, I wanted to make sure that we have this conversation, is the environmental

[2:31:12] Voice 29: impacts of AI and the development of AI and the growth of those large language models is

[2:31:18] Voice 29: significant. The generation of 100-word email uses a little more than a bottle of water

[2:31:29] Voice 29: to produce a single 100-word email

[2:31:32] Voice 29: uses about that much water in cooling and data centers.

[2:31:35] Voice 29: And that's not even getting into the toxic stuff

[2:31:39] Voice 29: that goes into the creation of the chips

[2:31:41] Voice 29: that are used to make it

[2:31:42] Voice 29: and all these other bits and pieces.

[2:31:46] Voice 29: Data centers are the 11th largest

[2:31:48] Voice 29: electricity consumer in the world.

[2:31:52] Voice 29: And that is growing exponentially.

[2:31:56] Voice 29: So anyways, all that stuff aside,

[2:31:58] Voice 29: So I don't think this is, like, I don't think any of you have, like, not heard of any of this stuff, probably the depths of it maybe we have varying levels of familiarity with.

[2:32:08] Voice 29: I have been very pleased in this council so far.

[2:32:12] Voice 29: I have talked with Jeffrey Lloyd and with Director Marler, who have both informed me about some of the stuff that they as staff are already doing.

[2:32:22] Voice 29: And so in a much similar case to Morgana being ahead of the curve on the social media question, our staff are also doing some really great work there.

[2:32:29] Voice 29: I'm not going to speak for David Marduk because he's going to be able to explain it a lot better than I am.

[2:32:34] Voice 29: But I understand that they're already taking some stuff.

[2:32:37] Voice 29: There's certainly a lot of work that's going into data hygiene.

[2:32:40] Voice 29: So making sure that our data is stored on servers that are not in the U.S. and being conscious about that sort of stuff.

[2:32:46] Voice 29: I'm really pleased to hear that. It makes me feel a lot more secure about how our data is being managed.

[2:32:52] Voice 29: But also, yeah, I do still think that there's value in us having discussion.

[2:32:57] Voice 29: You know, I don't necessarily want to get into a huge long.

[2:33:00] Voice 29: I don't think we should create anything here.

[2:33:02] Voice 29: But I did want to raise this question at Trust Council because I think there are some significant implications.

[2:33:07] Voice 29: And especially as a body that is explicitly notes that the environment is one of our main stakeholders.

[2:33:15] Voice 29: I do not think that we can afford to be ambivalent about the impacts.

[2:33:25] Voice 29: technology all over the place the reasons for that are complicated and the ways in which it

[2:33:31] Voice 29: are being done are complicated i'm not trying to i don't want to get into like the good bad

[2:33:38] Voice 29: ethics of that um but i do think that it's something that we need to talk about and i

[2:33:43] Voice 29: think we need to be realistic about what you know and i think we need to educate ourselves

[2:33:47] Voice 29: on what the implications of using this technology might be and whether it's something that we feel

[2:33:52] Voice 29: we need to do um as an organization i really value having real people write our bylaws having real

[2:34:01] Voice 29: people write the communications copy that we have as trustees you know speaking up for things

[2:34:07] Voice 29: individually i don't want to have that come through a computer i think it's very important

[2:34:11] Voice 29: that we as humans remain very very much involved and in control of our political landscape and and

[2:34:20] Voice 29: the preserving and protecting of our area.

[2:34:24] Voice 29: So, yeah, that's what I've got. I think if there are questions,

[2:34:28] Voice 29: David Marler might be able to elucidate a little bit more about what steps

[2:34:32] Voice 29: are being taken, but I also don't mean to put him too much on the spot.

[2:34:38] Trustee Patrick: Yeah, so I will turn to

[2:34:41] Trustee Patrick: Director Marler for now.

[2:34:45] Voice 28: Yeah, thank you.

[2:34:46] Voice 28: So, yeah, the AI thing is relatively new. For a policy

[2:34:50] Voice 28: perspective, the provincial government has an interim

[2:34:53] Voice 28: policy for staff use of AI.

[2:34:57] Voice 28: We've been looking at that and we'll probably be adapting that for our staff

[2:35:01] Voice 28: so we'll be not reinventing the wheel, just want to

[2:35:06] Voice 28: follow on and make sure what the province has actually is effective

[2:35:09] Voice 28: for us. And as Trustee Bythwick said, when we're looking at

[2:35:14] Voice 28: where data is stored or how we use

[2:35:18] Voice 28: different type of software solutions. We have to look at

[2:35:22] Voice 28: where the data goes. It used to be in Canada at the very least.

[2:35:26] Voice 28: It's partly for privacy reasons, but there's other considerations as well.

[2:35:31] Voice 28: So I'll just leave it there. I don't really have a lot more to say about it other than

[2:35:37] Voice 28: it's definitely emerging and it's definitely something that

[2:35:41] Voice 28: all the management staff have been talking about. How do we handle AI?

[2:35:44] Voice 28: and not just the background stuff, as you suggested,

[2:35:49] Voice 28: but also the impacts on it for staff and hiring

[2:35:53] Voice 28: and data privacy as well.

[2:35:57] Voice 17: I think Trustee Morrison.

[2:36:01] Voice 17: It's interesting.

[2:36:02] Voice 17: This is an issue I've been dealing with for quite a while

[2:36:04] Voice 17: in the area that I work in.

[2:36:06] Voice 17: And thank you very much for bringing it up

[2:36:09] Voice 17: in the context of the environmental impacts as well.

[2:36:12] Voice 17: So I'm happy to share some of those resources

[2:36:14] Voice 17: and have a conversation with staff around that

[2:36:16] Voice 17: because we've been tracking the water and energy usages of AI

[2:36:22] Voice 17: and the location of data centers relative to the location of use of AI weight

[2:36:29] Voice 17: to pull the externalities of water and energy use closer into the population

[2:36:36] Voice 17: who's using the AI infrastructure.

[2:36:39] Voice 17: And that helps create more of a justice connection

[2:36:43] Voice 17: instead of pushing all those costs out to some poverty stricken community who's already doesn't

[2:36:49] Voice 17: have water or energy. So anyway, there are some really deep considerations. And I think it would

[2:36:57] Voice 17: be a really great thing maybe for us to consider on a professional learning kind of sequence of

[2:37:03] Voice 17: things or just a trustee to trustee like fireside chat in June, if people want to talk more about it,

[2:37:09] Voice 17: that would be kind of a cool maybe that's the way to do it more informally um that'd be an

[2:37:13] Voice 17: interesting conversation it has a lot of implications and maybe the last thing just to

[2:37:18] Voice 17: share the national sustainability society in the u.s had its first convening and meeting in september

[2:37:25] Voice 17: last year and two of the speakers were google and microsoft on ai data centers and there was about

[2:37:32] Voice 17: half of the group was industry and about half of the group was sort of academia non-profit

[2:37:38] Voice 17: at organizations. And it was the most lively discussion I have seen on AI ever. And so

[2:37:45] Voice 17: there's an enormous number of resources and accountability measures that are being challenged

[2:37:50] Voice 17: right now.

[2:37:51] Trustee Patrick: Trustee Peterson?

[2:37:54] Voice 6: Thank you. So, Director Merler, you mentioned that the province is working on interim policy

[2:37:59] Voice 6: and then that you and staff are going to be considering that. And can we expect that when

[2:38:06] Voice 6: there are um uh choices to be made in terms of how this organization um addresses some of those

[2:38:16] Voice 6: questions that those can be run by trust council for for comment i i understand that when the

[2:38:21] Voice 6: province sets out directives that apply directly to us that's there's there's no room for movement

[2:38:26] Voice 6: but when there are choices that can be made by the organization that trustees might have be allowed

[2:38:32] Voice 6: to have some input thank you yeah

[2:38:36] Voice 28: i i believe so i'm not sure the ceo wants to step in here

[2:38:40] Voice 31: sure thank you and and thanks for the question yeah i think to the extent where

[2:38:45] Voice 31: where we have the ability to make decisions over these things of course we would we would engage

[2:38:50] Voice 31: trust council in those conversations and at the very least if there are provincial policies that

[2:38:54] Voice 31: may apply to us um that we would certainly advise you of any directive so that you're aware of those

[2:39:00] Voice 31: And I think this, of course, is an enormously complex issue, not the least because AI is becoming increasingly integrated into a lot of the tools that we all use every day.

[2:39:11] Voice 31: And so any choice to try and extract yourself from that actually becomes extremely difficult and potentially very expensive, right?

[2:39:19] Voice 31: So it is, as Trustee Borkswick has highlighted, a very complex issue with a number of considerations.

[2:39:25] Voice 31: considerations. On the policy side, those policies that the province is looking at are around

[2:39:31] Voice 31: technology and information management, but there are also considerations around HR policies,

[2:39:36] Voice 31: for example, as well, and how do you harness and or limit the application of AI in HR policies and

[2:39:45] Voice 31: practices as well. So those are policies that if they move anything on the provincial side would

[2:39:50] Voice 31: almost certainly apply to us as well so we'll continue to monitor it and and absolutely we'll

[2:39:55] Voice 31: keep trust council informed of any developments and any opportunity for you to influence decisions

[2:40:00] Voice 31: on that uh

[2:40:03] Voice 9: trustee yates so uh it's kind of pursuant to trustee peterson's query um director

[2:40:12] Voice 9: marley you mentioned the interim policy that the province has for ai and um i i'd like to actually

[2:40:19] Voice 9: get an update on that when like whenever you find out if they have permanent policy or an updated

[2:40:25] Voice 9: interim policy if you could just let us know either through the legislative monitoring report

[2:40:30] Voice 9: or just in your in your quarterly report i i would find that really helpful thank

[2:40:36] Trustee Patrick: you trustee elliott

[2:40:37] Trustee Patrick: just

[2:40:40] Voice 12: really quickly um as you're talking about technology implications we i know we just signed

[2:40:45] Voice 12: a contract for new phones and i noticed that my iphone has been updated with an ai helper so i

[2:40:55] Voice 12: mean there there are some really serious implications if this is you know government

[2:41:00] Voice 12: issued phones that uh that have this as a service and and yeah we really have to think about this so

[2:41:06] Voice 12: thanks for bringing it up all

[2:41:09] Trustee Patrick: right at this time i think we'll move on i i heard some suggestions

[2:41:12] Trustee Patrick: that we can consider for for june on having further conversations just even in our own

[2:41:16] Trustee Patrick: personal use as well as understanding the direction of the agency so well this is a live

[2:41:22] Trustee Patrick: topic so thank you now further ado we'll go on to the item the new item for 16.4 which was to uh add

[2:41:31] Trustee Patrick: a re so what was what did we add we added to the agenda um the election so i think we just we added

[2:41:40] Trustee Patrick: added the election to the, so is it for a discussion to have it today

[2:41:44] Trustee Patrick: or to have the election today? I'm going to look at what we voted

[2:41:48] Trustee Patrick: on or adding to the agenda.

[2:41:52] Trustee Patrick: I

[2:41:52] Voice 25: think we did too.

[2:41:53] Trustee Patrick: And that, I'm going to turn it over to Director Marler

[2:41:56] Trustee Patrick: who can handle the

[2:42:01] Trustee Patrick: election. I'm going to go back. All right. He's going to

[2:42:04] Voice 27: go up

[2:42:04] Trustee Patrick: front. Sorry, I've got to remember, what did we add?

[2:42:07] Trustee Patrick: we're not trustee boland you have a question i

[2:42:14] Voice 18: believed and i thought it was made clear when

[2:42:17] Voice 18: we were voting that we were adding and yes we decided that we're holding the election

[2:42:23] Trustee Patrick: no

[2:42:24] Voice 18: we didn't decide that as far as i know because you said uh we could go for nominations now in an

[2:42:30] Voice 18: election at a separate meeting i believed that we were adding a discussion of whether to hold

[2:42:36] Voice 18: the election now yes or no but i

[2:42:38] Trustee Patrick: i was offering what the alternative was to putting it on today's

[2:42:42] Trustee Patrick: agenda so the decision the vote was to put it on today's agenda to hold the election

[2:42:47] Trustee Patrick: not pursue the alternative so i'm going to trustee getty do you have a question

[2:42:52] Trustee Patrick: oh do you have a comment sorry

[2:42:53] Voice 7: i was hoping to be able to talk to the issue in terms of whether or

[2:42:59] Voice 7: not we should be doing this today so if we've missed that if i've misunderstood what the

[2:43:05] Voice 7: the motion was then I

[2:43:09] Trustee Patrick: think we're going to assume we are we put having the election was what we

[2:43:13] Trustee Patrick: voted on earlier today so that's what's been put on the agenda so I'm going to so if I ask to table

[2:43:20] Voice 7: it or defer it what happens then I'm going to look to director Martin it's

[2:43:28] Voice 28: really up to

[2:43:29] Voice 28: just counsel so if you

[2:43:30] Trustee Patrick: just

[2:43:31] Voice 28: say it's

[2:43:32] Voice 28: labeling council point

[2:43:34] Voice 8: of order your point um if the

[2:43:40] Voice 8: resolution was to have the election today i don't see how it can be tabled no

[2:43:44] Trustee Patrick: well again i'd be

[2:43:49] Trustee Patrick: looking to direct martler i um we're at this item on the agenda there is no motion this is about the

[2:43:56] Trustee Patrick: voting for the vacancy of the chair was what we added on to the agenda and we held that vote sorry

[2:44:06] Trustee Patrick: yeah yeah so i'm going to turn this over to director marlon okay

[2:44:12] Voice 28: thank you so yeah there's

[2:44:13] Voice 28: a vacancy on the governance committee so similar to the election for the chair i'm just going to

[2:44:19] Voice 28: go ask three times for nominations and then um once that closes if there's more than one

[2:44:26] Voice 28: uh we'll hold the election so you said you can't show it on the screen but i'll keep track of it

[2:44:32] Voice 28: here okay so i'd just like to ask for nominations i see uh trustee luckin

[2:44:39] Trustee Patrick: your microphone oh i

[2:44:42] Trustee Luckham: would

[2:44:43] Trustee Luckham: no i would like to nominate lisa gabbro for a voting member of the governance committee

[2:44:51] Trustee Luckham: she's not a voting member yeah that's right what happens

[2:44:54] Voice 8: in the other

[2:44:55] Voice 8: exit exhibition okay

[2:44:56] Voice 28: the second day for that okay evans thank you trustee evan

[2:45:02] Voice 28: i'm sorry and uh trustee gabriel would you be willing to stand i'd

[2:45:08] Voice 22: love to thank you thanks

[2:45:13] Voice 28: okay is there any other nominations that just that's my vice chair peterson i'd like to nominate

[2:45:19] Voice 28: trustee portland i need a second there for that okay i see trustee yates and trustee both with

[2:45:28] Voice 28: you thank you okay any of the no any of the nominations for okay trustee middleton i'd like

[2:45:38] Voice 28: to nominate trustee morrison please and i need a second day for trustee morrison i'll second that

[2:45:46] Voice 28: sorry who is that

[2:45:48] Trustee Patrick: trustee bullen

[2:45:50] Voice 28: let's see trustee that's right thank you and um trustee morrison do

[2:45:55] Voice 28: you accept that it's been a minute to catch up okay any other nominations i thought i saw

[2:46:05] Voice 28: So, Trustee Boland, no?

[2:46:09] Voice 21: One second.

[2:46:12] Voice 21: Alex is asking who moved and who seconded.

[2:46:18] Voice 19: I seconded it.

[2:46:19] Voice 19: It was more...

[2:46:21] Voice 28: It was seconded by Boland.

[2:46:24] Voice 35: Yeah, that's great.

[2:46:31] Voice 28: Thanks.

[2:46:32] Voice 28: Sorry.

[2:46:34] Voice 28: Yeah, Trustee Harris?

[2:46:36] Voice 13: I'd like to nominate Trustee Boland.

[2:46:40] Voice 28: Thank you.

[2:46:41] Voice 28: So, Trustee Boland's nomination is seconded for that.

[2:46:47] Voice 28: Vice Chair Maud and Trustee Boland, do you

[2:46:52] Voice 28: want to stand for that nomination?

[2:46:59] Voice 18: Yes.

[2:47:03] Voice 18: Did you ask everybody else? I didn't hear you ask everybody else.

[2:47:07] Voice 28: Okay, thank you. Is there any more nominations for

[2:47:11] Voice 28: the vacancy on the Governance Committee? I'm going to ask

[2:47:17] Voice 28: a second time for any nominations for the vacancy

[2:47:21] Voice 28: on governance committee so i have uh of our trustee uh bowman trustee forthwick trustee

[2:47:32] Voice 28: gavro trustee marston so we have four so just asking a third and final time are there any

[2:47:38] Voice 28: further nominations for the vacant time governance committee okay well hearing none i'm just going to

[2:47:48] Voice 28: take a couple minutes to get the ballot ready um there's a question here

[2:47:54] Voice 7: trustee getty can we hear

[2:47:57] Voice 7: from the candidates in terms of what they hope to achieve or what their skill sets are and

[2:48:02] Voice 7: we're in the middle of working fairly extensively on the presentation to the council about the

[2:48:09] Voice 7: governance review so it's getting up to speed and all of the different discussions that we've

[2:48:15] Voice 7: had in the past i know that trustee boland has been attending some of our meetings by zoom

[2:48:20] Voice 7: and Trustee Gavreau and Trustee Morrison

[2:48:25] Voice 7: yesterday said that she had been working at the last council with respect

[2:48:29] Voice 7: to getting this on, but I think it would be of interest in terms of what people think they can

[2:48:33] Voice 7: bring to the table.

[2:48:36] Trustee Patrick: I think that's a fair question,

[2:48:38] Trustee Patrick: but I'm going to challenge our candidates. We have a clock now

[2:48:42] Trustee Patrick: that ticks down to two minutes, so we're going to see how efficient they are at speaking

[2:48:46] Trustee Patrick: as well. Well, Director Marler is preparing

[2:48:50] Trustee Patrick: the ballot. I think we'll invite each candidate to speak for a maximum of two minutes. The clock

[2:48:56] Trustee Patrick: will be put up on the screen, and I'm going to go in the order that they're showing up on the

[2:49:01] Trustee Patrick: screen. So it's alphabetical, so you'll have to be prepared. And that means Trustee Boland is

[2:49:06] Trustee Patrick: first. And just hold on a minute while Trustee Elliott gets the clock ready.

[2:49:11] Trustee Patrick: And all right, so proceed, Trustee Boland.

[2:49:15] Voice 18: I'm going to be very brief. I withdraw. I would

[2:49:18] Voice 18: rather not participate. Thank you.

[2:49:22] Trustee Patrick: She's withdrawing her name. Well, that made a very short

[2:49:26] Trustee Patrick: You get good points for time, though.

[2:49:33] Trustee Patrick: Okay. Are you ready,

[2:49:35] Trustee Patrick: Trustee Borthwick?

[2:49:37] Voice 29: Yes. I'm not going to

[2:49:39] Voice 29: attempt to beat Trustee Boland's time.

[2:49:43] Voice 29: I've been very interested in the governance review,

[2:49:47] Voice 29: view, and I feel strongly about democratic process and those elements of being a trustee.

[2:49:56] Voice 29: I've also, you know, come into this and I have, you know, some different perspectives than some

[2:50:02] Voice 29: other trustees in terms of what it's like to be a trustee in my particular situation that I would

[2:50:07] Voice 29: like to be able to sort of advance to. I also, one of the things that's been really important

[2:50:12] Voice 29: to me since the beginning of this term was that i felt that uh orientation for for new trustees

[2:50:19] Voice 29: this term was real challenging for me and there are a number of extenuating circumstances that's

[2:50:25] Voice 29: not all because of of how things have been done in the past there were some unique things to

[2:50:30] Voice 29: into that i felt the gap in terms of orientation and i would feel really strongly about um

[2:50:37] Voice 29: wanting to present outwards what it's like to be trustee,

[2:50:42] Voice 29: but also to prepare new trustees and returning trustees

[2:50:45] Voice 29: to be as effective as they can be as quickly as they can be

[2:50:48] Voice 29: and have this process be fair and equitable.

[2:50:52] Trustee Patrick: All right.

[2:50:53] Trustee Patrick: That was just over one minute, so good.

[2:50:57] Trustee Patrick: Good time.

[2:50:59] Trustee Patrick: Okay.

[2:50:59] Trustee Patrick: That's Trustee Gavreau.

[2:51:02] Voice 22: Thank you.

[2:51:03] Voice 22: I bring with me lots of experience in governance.

[2:51:06] Voice 22: I've taken lots of formal training, I've managed many committees, and I think when I became

[2:51:20] Voice 22: ex officio for the Alliance Trust, my role became observer, and I think I can do more

[2:51:25] Voice 22: and participate a little more fully.

[2:51:28] Voice 22: I have the capacity obviously to, the meetings are already in my calendar, I've been attending

[2:51:34] Voice 22: the meeting so it'd be a really quick uh fix for me to step into that role um yeah i think

[2:51:42] Voice 22: that's pretty much it

[2:51:43] Trustee Patrick: it's very short thank you challenges here okay on to trustee morrison

[2:51:50] Voice 17: thank you um so i was one of the people involved in the original call for the governance report

[2:51:58] Voice 17: so i didn't sit on the governance committee that was formed from that report last term but i was

[2:52:03] Voice 17: was involved in writing the document and working on those meetings to get the governance process

[2:52:07] Voice 17: kicked into gear. And it was a very, very difficult time in the trust to do that. There

[2:52:15] Voice 17: was a vote of 14 to 12 to get that report moving for a variety of reasons. And trying to navigate

[2:52:22] Voice 17: that in a way that actually holds us together and gets us forward was really important to me.

[2:52:27] Voice 17: So I think I bring to this a way to navigate between different pressures and tensions in the trust

[2:52:35] Voice 17: and how we actually get very practical and pragmatic about moving things forward.

[2:52:39] Voice 17: Of course, respect all the other folks, you know, interested in doing this,

[2:52:43] Voice 17: and we all have, you know, pros and cons in what we bring.

[2:52:47] Voice 17: I was the chair of Trust Programs Committee last term.

[2:52:51] Voice 17: I have experience in running meetings extensively in my professional life,

[2:52:55] Voice 17: policy, helped navigate implementation of policy for

[2:52:58] Voice 17: 25 years in educational systems and primarily

[2:53:02] Voice 17: to do with climate and environmental work and have

[2:53:06] Voice 17: continued to do that here in this local region, build relationships with

[2:53:10] Voice 17: the Climate Action Secretary and other folks like that. So I'm very involved in this space.

[2:53:15] Voice 17: Capacity is going to be the question that everybody wonders about with me

[2:53:18] Voice 17: because I am a working trustee and I'm very busy. But given the recent changes

[2:53:22] Voice 17: in the United States, I am pulling back from all of my university obligations

[2:53:26] Voice 17: and will be fully detached from that by the end of the summer.

[2:53:30] Voice 17: And I'm just choosing to dive into local issues much more deeply.

[2:53:35] Voice 17: So yeah, I would love to be involved in this and

[2:53:38] Voice 17: deeply try to get us moving along in the way

[2:53:42] Voice 17: that the governance committee has already. I've been reading everything. I'm up to speed on all

[2:53:46] Voice 17: the work and deeply curious and interested.

[2:53:50] Trustee Patrick: Thank you. Oh, right. Two minutes there.

[2:53:53] Trustee Patrick: So congratulations, all of you, and also demonstrating that two-minute limits work well.

[2:53:59] Trustee Patrick: I can think of that for our future going forward.

[2:54:03] Trustee Patrick: Are you ready, Director Marler, or can we deal with a couple of items of business as you prepare to get ready?

[2:54:08] Voice 28: I'll do the best.

[2:54:10] Trustee Patrick: Excellent. We'll keep going.

[2:54:13] Trustee Patrick: There's one piece of correspondence, 17.1, on page 412.

[2:54:20] Trustee Patrick: 12. uh i think this is just an item for receipt i assume you've read it and then there's uh 18 is

[2:54:27] Trustee Patrick: disposition of delegations we always send thank yous to those that come up sorry uh trustee

[2:54:33] Trustee Patrick: peterson

[2:54:34] Voice 6: yes in terms of the disposition of delegations i have a motion preparing senate

[2:54:39] Voice 6: emotions uh for consideration although

[2:54:49] Voice 34: i acknowledge okay

[2:54:52] Trustee Patrick: let's just deal with this

[2:54:56] all

[2:54:59] Trustee Patrick: right trustee peterson can let me just trustee peterson okay trustee evans what's your

[2:55:04] Voice 21: did you ask if there's any comments or uh conversation required on the correspondence

[2:55:09] Voice 21: before assuming that it's for receipt only okay

[2:55:12] Trustee Patrick: i apologize was there a comment on that

[2:55:14] Trustee Patrick: oh no i thought i okay thank you trying to move quickly um all right trustee peterson

[2:55:22] Trustee Patrick: i'll

[2:55:24] Voice 6: read out a motion i move that trust council recommend that local trust committees consider

[2:55:29] Voice 6: how to respond to concerns raised about accessibility of meetings

[2:55:33] Voice 6: by members of the public, especially in terms of time of day

[2:55:37] Voice 6: and day of week of meetings and other engagement opportunities?

[2:55:41] Voice 6: Before

[2:55:41] Trustee Patrick: we second, I know poor Director Marler is up there typing away,

[2:55:46] Trustee Patrick: but we have a new Accessibility Committee,

[2:55:49] Trustee Patrick: and I wanted to understand the Accessibility Committee

[2:55:52] Trustee Patrick: and its role in what...

[2:55:55] Trustee Patrick: And this is unfair. I know we were busy doing something else. But in terms of what Trustee Peterson is suggesting,

[2:56:05] Voice 5: yeah,

[2:56:07] Trustee Patrick: I just just want to you. Are you on? Yeah. Okay. Yeah. Trustee Gavreau is on the committee and willing to speak if you want to. Yeah, I was going to suggest that Trustee Gavreau, but just comment

[2:56:17] Voice 28: that this is definitely the kind of stuff that that committee would work on. Okay,

[2:56:20] Voice 28: but I'll just like Trustee Gavreau.

[2:56:22] Voice 22: I did make notes during the presentation

[2:56:26] Voice 22: to bring the matter up at the Accessibility Committee. I was going to reach out to the delegate myself.

[2:56:30] Voice 22: There was a lot of interesting information that he brought forward

[2:56:33] Voice 22: I thought that should be considered that I've not only heard that day, I've heard before

[2:56:38] Voice 22: in the past.

[2:56:39] Trustee Patrick: So I'll look to Trustee Peterson. Is it all right

[2:56:42] Trustee Patrick: I'm just going to speak to him for a minute. If it's all right that

[2:56:45] Trustee Patrick: we let this committee do its work on

[2:56:50] Trustee Patrick: on that uh

[2:56:52] Voice 6: certainly uh i think it's great to have the the ears of committee or the you know

[2:57:00] Voice 6: the eyes the ears of the committee on it you know um i think we all heard the delegation and

[2:57:05] Voice 6: and really what i want to do is is acknowledge that um that what we heard is that the the

[2:57:12] Voice 6: the times and the days of the week are challenging and i wanted to um i wanted this this trust

[2:57:20] Voice 6: trust council to to respond in some positive way that shows that we heard that and ultimately of

[2:57:27] Voice 6: course it is on local trust committees to to determine how they might uh address that

[2:57:33] Voice 6: like advice from accessibility committee is useful but ultimately it's going to be on the ltcs to

[2:57:38] Voice 6: to make the determination on how they act thank

[2:57:42] Voice 21: you trustee evans i just wanted to remind uh

[2:57:45] Voice 21: trust council and executive committee we've had this conversation before about making motions

[2:57:50] Voice 21: regarding delegations that we have just received.

[2:57:53] Voice 21: I would like to remind us that we had agreed

[2:57:57] Voice 21: that we were going to wait prior to making any motions

[2:58:00] Voice 21: and that they could be brought forward for discussion

[2:58:02] Voice 21: if needed at a future meeting.

[2:58:04] Voice 21: Thank you.

[2:58:05] Trustee Patrick: While I technically agree we have that discussion,

[2:58:08] Trustee Patrick: we've never made the decision

[2:58:09] Trustee Patrick: because I know I think that's Trustee Peterson's

[2:58:11] Trustee Patrick: been trying to get an RFD on the table

[2:58:12] Trustee Patrick: for that exact vote, which has not occurred to date.

[2:58:15] Trustee Patrick: Trustee Yates.

[2:58:17] Voice 9: My question has to do with delegation number four.

[2:58:20] Voice 9: So different delegation.

[2:58:22] Voice 9: We only have one delegation.

[2:58:27] Trustee Patrick: Sorry, speaker, speaker number four.

[2:58:30] Trustee Patrick: Oh, okay.

[2:58:32] Trustee Patrick: Is this is delegate, I'm sorry, trustee Luckman.

[2:58:39] Trustee Luckham: Two things and trying not to promote chitty chatter

[2:58:44] Trustee Luckham: between colleagues that are sitting together.

[2:58:46] Trustee Luckham: I do wonder about the terms of reference

[2:58:48] Trustee Luckham: for the accessibility committee.

[2:58:50] Trustee Luckham: And although accessibility is,

[2:58:55] Trustee Luckham: be characterized in different ways and there are definitely things that we've not talked about

[2:59:00] Trustee Luckham: with respect to what the accessibility committee's uh direction might be but i do wonder about um

[2:59:07] Trustee Luckham: their friend reference for the work that they are doing and is that inclusive of this um and

[2:59:15] Trustee Luckham: i'm certainly happy to advance this but i also just reflecting on what was just said

[2:59:23] Trustee Luckham: about making decisions on delegations,

[2:59:28] Trustee Luckham: I don't know, I think there was a bit of a popular interest

[2:59:31] Trustee Luckham: in actually moving these items to an executive committee

[2:59:37] Trustee Luckham: to make an appropriate decision on our behalf

[2:59:40] Trustee Luckham: based upon the conversation that's had.

[2:59:42] Trustee Luckham: And admittedly, we never made a decision about that,

[2:59:44] Trustee Luckham: but that seems like a reasonable solution.

[2:59:47] Trustee Patrick: My understanding on the terms of reference

[2:59:49] Trustee Patrick: to the Accessibility Committee has always been

[2:59:51] Trustee Patrick: And that it is also about not just the physical accessibility to our meetings, but the accessibility.

[2:59:58] Trustee Patrick: So that was my understanding.

[3:00:00] Trustee Patrick: seeing a nod of head from Director Marler that that is the intent of the

[3:00:03] Trustee Patrick: terms. So, Trustee Bernardo?

[3:00:08] Voice 8: Yes. You know, just reading the language of

[3:00:11] Voice 8: the proposed motion, as far as I can tell, it's simply

[3:00:16] Voice 8: a gracious acknowledgement that valid issues were

[3:00:20] Voice 8: raised by the delegation and asks local trust committees to

[3:00:23] Voice 8: take it into consideration when they exercise their discretion over their meeting

[3:00:27] Voice 8: schedules it's not an actionable item really by trust council it's an expression of acknowledgement

[3:00:35] Voice 8: and um i'd be prepared to uh support it and if necessary second it to advance it thank you

[3:00:42] Trustee Patrick: all right well with that i'm going to try to look around the table if we want to proceed but

[3:00:45] Trustee Patrick: i'm seeing our trustee elliott i guess

[3:00:51] Trustee Patrick: i guess a practical

[3:00:53] Voice 12: note in response to that this delegation

[3:00:55] Voice 12: was made to Trust Council and so what I believe there's two potential courses of

[3:01:01] Voice 12: action does Trust Council want to recommend the Accessibility Committee

[3:01:04] Voice 12: take this on or is it more appropriate for local trust committees both are

[3:01:11] Voice 12: potentially possible but I think it's Trust Council that the delegation was

[3:01:15] Voice 12: made to and so we have the decision of where to direct the work trustee fast

[3:01:23] Voice 15: Thank you. I think Trust Council can be said to have responded because we did pass Trust Council Bylaw 197, Meeting Procedures Bylaw.

[3:01:33] Voice 15: So now at the website, at least, perhaps all the how to share your views section will be easier for staff to write because before it depended on what and who and where.

[3:01:47] Voice 15: And we have adopted the public participation parts of that for organizations, for LTCs that didn't have it.

[3:01:57] Voice 15: And I think it should be more clear and perhaps other local trust committees would develop public participation guidelines or invitations as Denman, for example, has.

[3:02:15] Voice 15: Do we

[3:02:18] Trustee Patrick: want to proceed with this motion now

[3:02:19] Trustee Patrick: or go back to the election?

[3:02:21] Trustee Patrick: Do people feel good about proceeding with the motion?

[3:02:26] Trustee Patrick: Proceed with the motion.

[3:02:29] Trustee Patrick: Trustee Evans?

[3:02:32] Voice 21: I was going to ask if we could make a change to the wording

[3:02:35] Voice 21: seeing as we haven't seconded it yet.

[3:02:37] Voice 21: Can we say that Trust Council recommend

[3:02:39] Voice 21: that the Accessibility Committee

[3:02:42] Voice 21: consider how to respond to the concerns?

[3:02:45] Voice 21: That way, the Accessibility Committee can come back to Trust Council and or to the LTCs.

[3:02:58] Trustee Patrick: Trustee Peterson feels it changes the intent of this.

[3:03:01] Trustee Patrick: I think that by definition, it's going to occur on the committee.

[3:03:09] Trustee Patrick: So, no.

[3:03:13] Trustee Patrick: So, I think Trustee Peterson wants to proceed the way it's written up there.

[3:03:17] Trustee Patrick: So, I'm going to let Trustee Peterson proceed.

[3:03:19] Trustee Patrick: Yeah,

[3:03:20] Voice 6: and I would say that I'm open if there's interest in a further motion to refer the matter more generally to the Accessibility Committee.

[3:03:29] Voice 6: I think that's certainly reasonable.

[3:03:32] Voice 6: But I move that Trust Council recommend that LTC's Local Trust Committee is considered how to respond to concerns raised about accessibility of meetings by members of the public,

[3:03:42] Voice 6: especially in terms of time of day and day of week of meetings and other engagement opportunities.

[3:03:47] Voice 6: Seconded

[3:03:49] Trustee Patrick: by Trustee Morrison. Any discussion? We're new. There's an election coming, Trustee Evans.

[3:03:56] Voice 21: So we've had this conversation a lot at our LTC. We have a number of retired people and a number of working people. Half of the people understand that the LTC is a part of a working week business, including staff, during regular working hours.

[3:04:16] Voice 21: We do our best for community information meetings and public hearings to hold those on a Saturday or a Sunday.

[3:04:26] Voice 21: I don't know what else we can do without overburdening staff to work evenings and weekends.

[3:04:33] Voice 21: So I'd like to caution what we do here without making it harder on staff as well, because they are a key component to each of these meetings.

[3:04:43] Voice 21: These are our business meetings that are open to the public for public comment and to observe.

[3:04:53] Voice 21: Trustee Allen?

[3:04:56] Voice 30: Yeah, I don't know, Trustee, you got it right.

[3:05:01] Voice 30: So, yeah, I'm totally in favor of this.

[3:05:03] Voice 30: We've been trying to figure out daycare, you know, offering daycare for participants in our meetings.

[3:05:08] Voice 30: And really, the delegation really hit home with me with, there's, you know, you look, it is, we all know who attends our meetings, and it's the same, it's the same people, the same loud voices, and we need to have more representation.

[3:05:24] Voice 30: And so let's work on this and make it more accessible, our meetings. So I'm totally in favor of this. Thank you.

[3:05:31] Trustee Patrick: Thank you, Trustee Harris.

[3:05:35] Voice 13: i'm not sure really where i stand on this but i know we've had multiple evening meetings

[3:05:40] Voice 13: and we still get the same faces and the same you know repeat um loud voices as trustee ellen puts

[3:05:48] Voice 13: it um so you know it's part of the democratic process is getting involved if it's mean if it

[3:05:54] Voice 13: means you have to you know take a day off work i guess that's what it means i don't know um the

[3:06:00] Voice 13: The other option is to actually write letters that is completely open to the public,

[3:06:06] Voice 13: and we receive those.

[3:06:08] Voice 13: We receive emails.

[3:06:09] Voice 13: People can phone.

[3:06:11] Voice 13: So I don't know what more we can actually do.

[3:06:14] Voice 13: We've tried doing evening meetings.

[3:06:16] Voice 13: I'm completely open to having more of those,

[3:06:19] Voice 13: but I don't know if we have to have a special motion to do that.

[3:06:25] Voice 13: Thank you.

[3:06:26] Voice 18: Thank you.

[3:06:27] Voice 18: Trustee Boland?

[3:06:29] Voice 18: One thought I had was when we have meetings and if we allow virtual attendance, it's been really,

[3:06:37] Voice 18: really tight about the timing. Because if you are at work and if you know that at 10 past 10,

[3:06:43] Voice 18: they're going to discuss A, or you have an option to speak, then there aren't that many people who

[3:06:50] Voice 18: couldn't take 20 minutes out to go online. So maybe that's something we could consider

[3:06:57] Voice 18: is just really trying to put a time and sticking to it

[3:07:01] Voice 18: for those items that people feel

[3:07:04] Voice 18: or people might want to listen into or see

[3:07:09] Voice 18: or comment on. Thanks. Thank you.

[3:07:12] Trustee Patrick: No further

[3:07:13] Trustee Patrick: speakers. I'm going to call the vote. All those in favor?

[3:07:27] Voice 27: 16 in favor.

[3:07:29] Voice 27: Okay. Lower your hands. Any opposed?

[3:07:34] Trustee Patrick: One opposed. That carries. Two opposed. Okay.

[3:07:38] Trustee Patrick: Okay. I'm going to pause any further discussion

[3:07:42] Trustee Patrick: on delegations. Let's go back to the election and finish where we were. Director Marlard.

[3:07:47] Voice 28: Thanks. Alex is going to hand out the ballots. They're on

[3:07:50] Voice 28: yellow paper. For those online, I'll email it to you.

[3:07:54] Voice 28: The box trading, like last time, is this one. It could be over

[3:07:58] Voice 28: next to Magana. So just please fold it, put it in there.

[3:08:03] Voice 28: And then after you've done that, I'll ask for a scrutiny. Thank you.

[3:08:25] Voice 25: thank you thank you very much

[3:08:53] Voice 25: i gotta go

[3:08:57] Voice 27: vote yes

[3:08:58] Voice 25: once you voted

[3:09:20] Voice 25: So,

[3:09:23] Voice 5: yeah, it's official right now.

[3:09:27] Voice 5: I have a question, too.

[3:09:29] Voice 5: Can I order a meeting?

[3:09:30] Voice 5: No, wait.

[3:09:35] Voice 5: So that's a question for David, whether if Justin Rowe is elected, does that mean the Conservancy can appoint,

[3:09:45] Voice 25: if needed or desired?

[3:09:48] Voice 5: I mean,

[3:09:49] Voice 25: except it

[3:09:53] Trustee Patrick: has to be a trustee.

[3:10:49] Voice 28: But it was just the evidence.

[3:10:58] Trustee Patrick: Just the evidence. We're going to continue talking about delegations.

[3:11:01] Trustee Patrick: I'm

[3:11:02] Voice 28: just waiting for a couple online to come in.

[3:11:04] Trustee Patrick: So back to delegations. I think we're we're done.

[3:11:09] Trustee Patrick: I think the committee will is has taken notes on this issue.

[3:11:13] Trustee Patrick: and i know this is an issue of the committee because this this is going to be ongoing

[3:11:18] Trustee Patrick: so i think that pretty much completes our business but i i i'll repeat to trustee evans when she comes

[3:11:24] Trustee Patrick: back i did want to talk about because the we're voting right now on the governance committee

[3:11:29] Trustee Patrick: did you have a question trustee i did want to come back to one of the speakers

[3:11:34] Trustee Patrick: Oh, okay. Why don't we go back to... I'm

[3:11:39] Voice 9: sorry? Yeah, go ahead. We go proceed?

[3:11:43] Voice 9: Okay, thank you. So speaker number four was Bob Andrew, came over from Gabriola,

[3:11:50] Voice 9: and he did address our local trust committee a few months ago on the rather extraordinary

[3:11:55] Voice 9: rezoning of 240 acres, less than two kilometers from Gabriola, right next to Mudge Island.

[3:12:03] Voice 9: and it's being rezoned to heavy industrial.

[3:12:08] Voice 9: And the thoughts going around

[3:12:11] Voice 9: is that the land will probably be sold

[3:12:14] Voice 9: and that there could well be an offshore corporation

[3:12:19] Voice 9: coming in and doing who knows what.

[3:12:21] Voice 9: But the door is open to do pretty much anything

[3:12:24] Voice 9: on that property.

[3:12:26] Voice 9: So our staff for the local trust committee

[3:12:30] Voice 9: did inquire to see if we could get a referral on that and it was not possible because it just

[3:12:37] Voice 9: doesn't exist in in our procedures or their procedures so the question now is could we get

[3:12:43] Voice 9: some sort of memorandum of understanding with um cities that are right next to our trust area

[3:12:52] Voice 9: so that we could at least have some comment on this i mean it's even closer to to valdez island

[3:12:59] Voice 9: It's right next door to Valdez Island as well.

[3:13:06] Trustee Patrick: If I turn to staff, I don't know, Director Cermak,

[3:13:09] Trustee Patrick: if you want to touch this or have any comments on,

[3:13:16] Trustee Patrick: or

[3:13:16] Voice 23: just Director Prater.

[3:13:19] Voice 23: Certainly, I won't answer that question definitively right now.

[3:13:23] Voice 23: You could ask staff to return with a briefing about establishing MOUs

[3:13:26] Voice 23: with agencies that we currently don't have referral processes with,

[3:13:30] Voice 23: particularly when there's a situation that we have you know the trust area boundary is on that far

[3:13:34] Voice 23: side there may be some something to leverage there in terms of asking for the referral

[3:13:39] Voice 23: so but staff would want to investigate and get back to you yeah because uh that

[3:13:47] Trustee Patrick: would need a

[3:13:47] Trustee Patrick: that would need a motion uh if you can prepare one if you why don't you prepare it and i'll go

[3:13:55] Trustee Patrick: on with talking about the committees if that's what we can have our time used so she'll be

[3:13:59] Trustee Patrick: be working on a motion to say if a local trust committee has jurisdiction up to the high water

[3:14:06] Trustee Patrick: mark wouldn't they be within the 100 meter notice of a rezoning for notice but that's interesting

[3:14:13] Trustee Patrick: anyway question to thought uh other committees um so the trust programs committee i know a direct

[3:14:22] Trustee Patrick: trustee happens did um did get a list of an expression of interest um i will be putting

[3:14:29] Trustee Patrick: out an email of some sorts following this about um confirming those expressions for interest for the

[3:14:35] Trustee Patrick: trust programs committee um as well as the regional planning committee could use more members as well

[3:14:42] Trustee Patrick: because i'll be moving to ex officio um we've dealt with the um uh governance committee or

[3:14:51] Trustee Patrick: dealing with it as we speak so there will be vacancies on other committees trustee morrison

[3:14:56] Voice 17: sorry i i know this might be a little picky but could you put out an email to request expressions

[3:15:01] Voice 17: of interest because it really should be coming directly through you no

[3:15:05] Trustee Patrick: that that that was

[3:15:08] Trustee Patrick: yeah um that's what we'll do and um and then i can appoint them and we can ratify it by a

[3:15:15] Trustee Patrick: resolution without meetings so those committees will be complete um the other thing as we come

[3:15:22] Trustee Patrick: come out of this meeting. Yes, I'm a new chair. Yes, we have a new CAO.

[3:15:26] Trustee Patrick: I want to encourage you to think of things that we can do differently.

[3:15:30] Trustee Patrick: We've sat through these meetings. Many of us have been through many of these meetings over the years.

[3:15:34] Trustee Patrick: If you've got ideas, thoughts that you'd like to see that can improve it,

[3:15:38] Trustee Patrick: please, by all means, bring them forward and make suggestions.

[3:15:43] Trustee Patrick: Because we can always consider

[3:15:47] Trustee Patrick: things better. So I really encourage you to do that.

[3:15:50] Trustee Patrick: And with that, I think we're getting close to being able to adjourn the meeting, but

[3:15:55] Trustee Patrick: wait for counting to come back.

[3:16:01] Trustee Patrick: No, no.

[3:16:03] Trustee Patrick: Was there any other business left on the agenda?

[3:16:06] Trustee Patrick: I looked at CAO Browning.

[3:16:08] Voice 31: Not on the agenda, but just that we have a moment.

[3:16:11] Voice 31: We do plan to send out a follow-up survey to all members of Trust Council again.

[3:16:15] Voice 31: We're going to try and make that a regular practice.

[3:16:17] Voice 31: I shared the draft with executive committee members for any comment they may have.

[3:16:21] Voice 31: but most of the questions are similar but we have incorporated a few questions based on feedback we

[3:16:26] Voice 31: received from you on the last one and of course we're open to continuing to tweak and adjust this

[3:16:31] Voice 31: but i think it gives us a a timely opportunity for you to share your your comment on the meetings

[3:16:36] Voice 31: both logistically but but also procedurally and how things went and you could expect we'll probably

[3:16:42] Voice 31: send that out to all of you tomorrow morning so we look forward to your feedback on that thank you

[3:16:52] Trustee Patrick: yeah sorry yeah we can uh sorry i'm supposed to be at another meeting so i'm just letting

[3:16:58] Trustee Patrick: him know that i'm not there um we can do a round table but not a force to round table if you have

[3:17:03] Trustee Patrick: something that you want to bring to attention quickly that would be great is that fine with

[3:17:07] Trustee Patrick: everybody if there's anything you want to report we'll start down that end or we'll start down

[3:17:13] Trustee Patrick: that and

[3:17:13] Voice 7: trustee getty we've got occupancy on our new community center so we've yeah there's

[3:17:19] Voice 7: still a whole bunch of little deficiencies to sort out and we've got a moving date and

[3:17:23] Voice 7: our next council meeting is going to have to be cancelled because we're moving and uh it's hugely

[3:17:30] Voice 7: big news that's

[3:17:32] Trustee Patrick: great any other big news items how about big news items

[3:17:37] Voice 15: trusty fast thank you

[3:17:41] Voice 15: i just wanted to hold up a copy of uh voices of the islands so many islands in the trusted area

[3:17:48] Voice 15: have a chapter. And I was delighted to help with the Bowen chapter

[3:17:51] Voice 15: and Sheila Harrington, who wrote this, is from the Skidi

[3:17:55] Voice 15: and she was the executive director

[3:18:00] Voice 15: of the Land Trust Alliance of BC for many years and

[3:18:03] Voice 15: knew most of the people. So this is kind of a book about best practices and what

[3:18:08] Voice 15: worked on what islands. Wonderful read. Thank you for everybody and everybody

[3:18:12] Voice 15: who's in the book, too, by the way, some of whom are around the room.

[3:18:15] Voice 15: all

[3:18:16] Trustee Patrick: right thank you well i do you have another quick notice or item yeah right

[3:18:23] Trustee Patrick: could

[3:18:23] Voice 18: i just say something yeah just a quick heads up could we add a really good wi-fi to

[3:18:33] Voice 18: the checklist for locations for trust council meetings because when it's really good i think

[3:18:38] Voice 18: at the conference center it was terrific uh it's a bit ropey over the last couple of days

[3:18:45] Voice 18: and we online don't have a problem among ourselves it's specific to the location

[3:18:51] Voice 18: so it would be very helpful if that could be one of the requirements when uh choosing locations

[3:18:57] Voice 18: thanks all right thank you all

[3:19:02] Voice 15: right with that director martler yeah

[3:19:04] Voice 28: thank you so the uh the

[3:19:06] Voice 28: newest member of the governance committee is trustee ford

[3:19:10] Trustee Patrick: trustee ford congratulations

[3:19:13] Trustee Patrick: congratulations all right well uh trustee getty did you i was gonna say i think uh our next

[3:19:24] Trustee Patrick: our um sorry i was just trying to look at what was here before we had the trust programs committee at

[3:19:30] Trustee Patrick: the very end okay our next meeting is uh is in person is uh well we're going to have a special

[3:19:36] Trustee Patrick: meeting that date has not been set the next in-person meeting is june 16 through 18 on

[3:19:42] Trustee Patrick: on Salt Spring.

[3:19:45] Trustee Patrick: Trustee Bernardo, did you have a question?

[3:19:48] Voice 8: I just, I'm hoping perhaps we could just have

[3:19:51] Voice 8: a quick reminder to ourselves that given the nature

[3:19:56] Voice 8: of some of the information we received in camera

[3:20:00] Voice 8: is extremely interesting.

[3:20:01] Voice 8: It's the kind of compelling information

[3:20:03] Voice 8: that a lot of people who aren't trustees

[3:20:05] Voice 8: would be interested in, including friends and colleagues

[3:20:08] Voice 8: and things like that.

[3:20:09] Voice 8: i just let's remind ourselves that in camera means we don't talk to anybody about it it's private

[3:20:15] Voice 8: thank you thank

[3:20:17] Trustee Patrick: you um item 20.1 in the agenda is uh is a sort of a straw man of what the agenda

[3:20:25] Trustee Patrick: could look like and when i was asking earlier these are suggestions i'd like to hear from you

[3:20:30] Trustee Patrick: better ways to out to to organize our meetings to make them work best i'm we definitely want

[3:20:35] Trustee Patrick: to hear that and with that i call for a motion to adjourn uh judy judy getting oh oh wait a minute

[3:20:44] Trustee Patrick: trustee yates was uh threats trustee aids

[3:20:50] Voice 9: and i'm sorry i gave it to alexandra i

[3:20:54] Voice 14: heard it is

[3:20:54] Voice 14: you have it

[3:20:55] Voice 9: hey

[3:21:02] Trustee Patrick: everybody look at that for a minute does that make sense

[3:21:12] Trustee Patrick: i think our have staff take a look to uh look to director freighter is her suggestions does

[3:21:21] Trustee Patrick: that work she says that works anyone else that has a word issue with it so that uh trustee uh

[3:21:29] Trustee Patrick: trustee getty after mou trustee

[3:21:42] Voice 21: evans um i'm just going to ask uh trustee yates to explain

[3:21:46] Voice 21: the meaning our intent behind this so that we are oh

[3:21:52] Trustee Patrick: I think she did explain the intent this

[3:21:54] Trustee Patrick: was about zoning off outside like in the city oh sorry you were not here I it's with regard

[3:22:03] Voice 9: to a very large industrial heavy industrial rezoning of 240 acres south of Nanaimo right

[3:22:11] Voice 9: right next to Mudge Island, Valdez Island,

[3:22:14] Voice 9: and Gabriola Island,

[3:22:16] Voice 9: and we have no means of commenting on that.

[3:22:21] Trustee Patrick: Yeah.

[3:22:24] Trustee Patrick: State your point.

[3:22:25] Voice 8: Is this no business?

[3:22:28] Trustee Patrick: This was delegation, this is dispensing delegations,

[3:22:30] Trustee Patrick: was what

[3:22:31] Voice 8: I made, and this

[3:22:31] Trustee Patrick: was raised under,

[3:22:32] Trustee Patrick: and this was referring to, yes.

[3:22:34] Trustee Patrick: Okay, so why don't you proceed with making your motion?

[3:22:38] Voice 9: Thank you, and I have really poor eyesight,

[3:22:40] Voice 9: so I'll do my best.

[3:22:41] Voice 9: I move that Islands Trust Council request staff to advise Trust Council regarding a Memorandum of Understanding or some means of referral for local trust committees to be able to comment on major rezoning or development applications adjacent to their local trust areas.

[3:23:04] Voice 9: Is

[3:23:04] Trustee Patrick: there a second? Trustee Evans? Any discussion? Trustee Elliott?

[3:23:10] Trustee Patrick: As

[3:23:13] Voice 12: much as I respect the intent of the motion and the mover, the purpose behind it is good,

[3:23:23] Voice 12: but I really do think we need to uphold a practice of not triggering motions as a result

[3:23:31] Voice 12: of delegations.

[3:23:32] Voice 12: So could we turn this into a notice of motion for next council?

[3:23:36] Trustee Patrick: It's already been moved and seconded, so it's on the floor.

[3:23:39] Trustee Patrick: Then

[3:23:40] Voice 12: I can't vote in support, but not because of the content, but because of the process.

[3:23:46] Trustee Patrick: All right. Any other debate? I'll

[3:23:50] Trustee Patrick: call the motion then. All those in favor? All right.

[3:24:02] Trustee Patrick: I have lawyer hands. All those opposed? Five. And that carries. Now a motion to adjourn.

[3:24:17] Voice 21: All right. And thank you very much, Chair Patrick, for your first Trust Council and getting us

[3:24:23] Voice 21: completed one hour in advance thank

[3:24:28] Trustee Patrick: you everyone drive safely home and thank you to the staff for