Thetis Island Local Trust Committee regular meeting, June 3, 2025

[0:00:04] Trustee Elliott: Hey. Well, good morning, Ike Native. Thank you for joining us all for this regular business

[0:00:10] Trustee Elliott: meeting of the Fetus Island Local Trust Committee of June the 3rd, 2025. I want to begin this

[0:00:19] Trustee Elliott: meeting by acknowledging that we are always grateful and honored by the privilege to be

[0:00:24] Trustee Elliott: able to live, work, and play in Coast Salish Territory, in particular the territories of

[0:00:31] Trustee Elliott: of the Penelakut tribe, Laiakse and the First Nation.

[0:00:34] Trustee Elliott: And so we are grateful to the nations

[0:00:36] Trustee Elliott: for their continued stewardship and relationship

[0:00:38] Trustee Elliott: to these lands and waters,

[0:00:40] Trustee Elliott: and hope to conduct our work here today

[0:00:42] Trustee Elliott: with the same spirit.

[0:00:44] Trustee Elliott: I'm Dobie Elliott, elected on Gabriela Island,

[0:00:48] Trustee Elliott: Chair of the Thetis Island Local Trust Committee,

[0:00:50] Trustee Elliott: and joined today in the room

[0:00:51] Trustee Elliott: by your local trustee, Ben Hunter,

[0:00:55] Trustee Elliott: and electronically, Trustee Peter Luckum.

[0:01:00] Trustee Luckham: Good morning, everyone.

[0:01:01] Trustee Luckham: on.

[0:01:01] Trustee Elliott: Thank you. And together we make up the Phoenix Island Local Trust Committee. We are joined by our

[0:01:08] Trustee Elliott: island planner, Margo Tomaitis, and we have the pleasure of a planning co-op student, Brie

[0:01:14] Trustee Elliott: Dinsdale, joining us to make the rounds. How many islands are you going to be visiting, do you think,

[0:01:19] Trustee Elliott: for next? Hopefully lots. Yeah,

[0:01:21] Trustee Elliott: I think maybe like three, four of these. Yeah, I hope it gives you a

[0:01:27] Trustee Elliott: good flavor of local government in the islands we've had a huge success with

[0:01:33] Trustee Elliott: co-op students coming back as as planners so I've heard people warned and

[0:01:39] Trustee Elliott: Lisa Millard meeting facilitator and minute taker thank you and we'll probably be

[0:01:46] Trustee Elliott: joined by other staff as needed just to let you know this meeting is being

[0:01:50] Trustee Elliott: livestreamed and recorded for those unable to attend in person the recording

[0:01:55] Trustee Elliott: will be available on the Islands Trust website in the next few days. So we'll move to adoption

[0:02:02] Trustee Elliott: of the agenda. Is there anything to add or amend to our agenda today?

[0:02:10] Trustee Luckham: Nothing from me.

[0:02:11] Trustee Elliott: Okay, hearing none, we'll take a vote of general consent that the agenda is approved.

[0:02:16] Trustee Elliott: And we'll move into reports. So trustees, you get to go first. Who has a report on

[0:02:22] Trustee Elliott: on local trust committee issues or activities.

[0:02:29] Trustee Elliott: They'll all jump in at once.

[0:02:34] Voice 4: You have

[0:02:35] Trustee Elliott: something to say about ferries.

[0:02:36] Voice 4: Thank you, Chair.

[0:02:37] Voice 4: Well, no, the ferries been very busy.

[0:02:40] Voice 4: It was lined up past the stops.

[0:02:44] Voice 4: I get a lot of comments about the geoduck situation

[0:02:48] Voice 4: and I'm not sure where that's going yet.

[0:02:53] Voice 4: and also a lot of ADA but apparently that's underway so nothing else to really report

[0:03:00] Voice 4: except that the weather's lovely.

[0:03:03] Trustee Elliott: Thank you

[0:03:04] Trustee Luckham: sir.

[0:03:06] Trustee Elliott: Trustee Locke anything?

[0:03:09] Trustee Luckham: Yeah so similar to Ken

[0:03:11] Trustee Luckham: certainly there are ongoing concerns about the Dewey Duck application and

[0:03:17] Trustee Luckham: And perhaps if there's anything new that staff might be able to report to us on that later on in the agenda, that would be terrific.

[0:03:26] Trustee Luckham: Although I certainly know a response has been made, I believe.

[0:03:32] Trustee Luckham: But anyway, Toby, you can probably help us out with that.

[0:03:37] Trustee Luckham: And otherwise, you know, I attended one of the repair fair or something they call it.

[0:03:45] Trustee Luckham: It's hard to say exactly, but the Climate Change Initiative group and sustainability groups are getting together on a regular annual basis to try and encourage people to be more self-sufficient.

[0:03:57] Trustee Luckham: And so I participated in that, helping people out with advice on technology.

[0:04:03] Trustee Luckham: That seems to be one of my expertises.

[0:04:05] Trustee Luckham: And otherwise, I'm looking forward to summer.

[0:04:09] Trustee Luckham: and it's certainly been nice with a relatively adequate amount of moisture

[0:04:15] Trustee Luckham: and so thank you for hosting me today electronically thank

[0:04:20] Trustee Elliott: you glad you could

[0:04:21] Trustee Elliott: join us okay so for my chairs report it has been a very busy spring for

[0:04:30] Trustee Elliott: executive committee but notably for Trust Programs Committee and that's

[0:04:36] Trustee Elliott: because the Islands Trust Policy Statement, which has been under review since 2018, I believe the

[0:04:44] Trustee Elliott: project started, is now entering the final stages of consideration by this current Council

[0:04:50] Trustee Elliott: before it can go to first reading. And so in March, just to briefly recap, the draft document

[0:04:59] Trustee Elliott: had been going through review through Committee of the Whole, but it was very difficult to get

[0:05:04] Trustee Elliott: quorum and so that was moved to trust programs committee and so that committee has met five times

[0:05:11] Trustee Elliott: since in april and may in total the document has been reviewed 15 times in committee of the whole

[0:05:19] Trustee Elliott: and uh trust policy or programs committee to review the document and uh the review has taken

[0:05:26] Trustee Elliott: longer than planned we're slightly um behind schedule to get it was anticipated to be at

[0:05:33] Trustee Elliott: first reading by June or July, which is this month, but it looks like that will start in September.

[0:05:42] Trustee Elliott: Sorry, first reading in late July with six months of community engagement commencing in September.

[0:05:49] Trustee Elliott: Another sort of shift is that due to Council's adopting its new strategic plan,

[0:05:55] Trustee Elliott: which will be 2025 to 2028 in just this past March,

[0:06:00] Trustee Elliott: there is going to be some realignment with standing items and committees and projects

[0:06:05] Trustee Elliott: that may have been left off off the list and so the strat plan will continue to be revised

[0:06:12] Trustee Elliott: and new initiatives added or amended to ensure this coherence with direction previously given

[0:06:18] Trustee Elliott: to those committees i'm not going to get into the minutiae um budget consultation so for the first

[0:06:24] Trustee Elliott: time in quite a long time the Island's Trust is undertaking the pre-budget

[0:06:29] Trustee Elliott: engagement which launched May 1st 2025 and so this is to inform the next round

[0:06:37] Trustee Elliott: of the budget development of 2026 27 am I correct was it 25 26 26 27 the next

[0:06:46] Trustee Elliott: round and so there is a survey that's open from May 1st of June 28th and so

[0:06:54] Trustee Elliott: So there's information on the website that's intended to guide respondents

[0:06:59] Trustee Elliott: diving into the survey, and that's under About Us Accountability Budget.

[0:07:04] Trustee Elliott: We can put that link out there.

[0:07:10] Trustee Elliott: So Executive Committee, there's two important items.

[0:07:15] Trustee Elliott: We're heading into preparation actually tomorrow in Victoria.

[0:07:18] Trustee Elliott: We meet to prepare for the June Trust Council Quarterly Meeting,

[0:07:22] Trustee Elliott: which will be held on Salt Spring Island.

[0:07:23] Trustee Elliott: There'll be two guests, as far as I know, an Indigenous food security chef named Jared

[0:07:37] Trustee Elliott: Quistenehan-Williams of Cowichan Tribes, Cowichan Tribes is scheduled to be a speaker, which

[0:07:45] Trustee Elliott: related to LEARN, and MLA Rob Botterell of the Green Party, Southern Gulf Islands, will

[0:07:54] Trustee Elliott: also be addressing Trust Council.

[0:07:56] Trustee Elliott: The other significant piece was the request for the provincial review, which Trust Council

[0:08:03] Trustee Elliott: has twice voted to submit a request to the province to undertake a review of the Islands

[0:08:09] Trustee Elliott: Trust mandate, governance model, and structure.

[0:08:12] Trustee Elliott: that has been returned with a letter from Rabbi Kalon, Minister of Housing and Municipal Affairs.

[0:08:21] Trustee Elliott: The response was received late due to a, they didn't have the correct email address, but anyways,

[0:08:30] Trustee Elliott: and I just wanted to read a few highlights that the Minister's letter of April 28th confirms that he is not in a position

[0:08:39] Trustee Elliott: to consider a review of the islands trust act prior to the next general local elections

[0:08:45] Trustee Elliott: and sets out a few expectations um so it's quite a thoughtful letter there's a lot to unpack there

[0:08:53] Trustee Elliott: and trust council will be um probably giving some direction or further analysis on on that but uh

[0:09:03] Trustee Elliott: really it did point to the importance of the policy statement and to engaging with first

[0:09:08] Trustee Elliott: Nations and our partners including Bowen Island Municipality and Conservancy in the future of the

[0:09:15] Trustee Elliott: trust governance. So I think I'll leave it there for my chair's report. On the follow-up action

[0:09:22] Trustee Elliott: list we'll have we can have a brief discussion on the aquaculture license application there.

[0:09:30] Trustee Elliott: Do we have Jesse McClinton? No okay it's a shame. Well electoral area Jesse did join

[0:09:40] Trustee Elliott: us last meeting and so i wanted to make sure we didn't mess in this meeting okay so we'll move

[0:09:45] Trustee Elliott: into public comments um this is the opportunity for the public to address the local trust committee

[0:09:51] Trustee Elliott: on any topic of interest primarily in the local trust area and then uh in trust council or

[0:09:59] Trustee Elliott: federation review we ask that you keep your comments respectful and topics address issues

[0:10:06] Trustee Elliott: not personalities and try to keep within on topics that we can have some influence over

[0:10:14] Trustee Elliott: and there's plenty of time so don't feel you need to be constrained but would anybody like

[0:10:20] Trustee Elliott: to address the local trust committee is this

[0:10:29] Voice 3: the appropriate time for me to

[0:10:32] Voice 3: to speak to an email letter that you got regarding the OCP by-law 88 that is on the agenda.

[0:10:41] Voice 3: Absolutely.

[0:10:42] Voice 3: Okay, sure. Can I speak to that now?

[0:10:44] Voice 3: Sure.

[0:10:44] Voice 3: Okay.

[0:10:47] Voice 3: I'm going to be reading.

[0:10:48] Voice 3: I am representing the Thetis Island Community Climate Resilience Group.

[0:10:55] Voice 3: So recently, the Thetis Island Community Climate Resilience Group has been working towards reviewing the Thetis Island OCP By-law 88 and have noted some sections within that document that we would like to ask for additional clarification and updates as the OCP dates back to 2011 with a consolidation in 2017.

[0:11:25] Voice 3: The Thetis Island Local Trust Committee or Islands Trust may already have updates on

[0:11:32] Voice 3: file that can be shared with our group.

[0:11:36] Voice 3: As the Thetis Island community water supply relies almost exclusively from groundwater

[0:11:43] Voice 3: sources by means of drill and dug wells, we would like to inquire on the progress and

[0:11:50] Voice 3: and updates that have taken place with regards to Section 3, services and policies, 3.4, this is referring within the bylaw,

[0:12:01] Voice 7: water

[0:12:01] Voice 3: systems, Section 4, natural and heritage water resources, and Section 5, climate change adaptation and mitigation.

[0:12:12] Voice 3: We thank you in advance for your assistance in providing updated documents and a progress

[0:12:19] Voice 3: report on objectives and policies from these sections of the OCT By-law E-Rate.

[0:12:27] Trustee Elliott: Thank you very much.

[0:12:30] Trustee Elliott: We could speak to this now, but your correspondence is on the agenda and we will address it then.

[0:12:38] Trustee Elliott: Sure.

[0:12:39] Trustee Elliott: If you're willing to wait that long.

[0:12:43] Voice 3: um um it's

[0:12:44] Trustee Elliott: not going to be a long meeting sure okay yeah

[0:12:46] Trustee Elliott: i've been on happy to wait thank you

[0:12:48] Trustee Elliott: sir okay we appreciate your correspondence and uh yeah sending that email yeah anyone else

[0:12:56] Voice 7: we

[0:12:59] Voice 2: are here for one reason and that's our rezoning application that's in for a green

[0:13:05] Voice 2: shores project which should be on this agenda here i think it is in there

[0:13:16] Trustee Elliott: We do not have that application on this agenda.

[0:13:20] Voice 2: I thought Mario was here to discuss it actually, that's why.

[0:13:24] Voice 2: Yeah,

[0:13:24] Trustee Elliott: I was wondering the same thing. I did tell you that it's on the July 29th meeting.

[0:13:30] Voice 4: For the report?

[0:13:31] Voice 4: Yeah.

[0:13:32] Voice 4: but is it not just being acknowledged to that don't you see that it's actually the cortex on that

[0:13:39] Voice 4: like it's it's listed in it's

[0:13:41] Voice 6: it's on the applications

[0:13:43] Trustee Elliott: you know

[0:13:44] Trustee Elliott: that it's active yeah

[0:13:46] Voice 4: and

[0:13:47] Trustee Elliott: under review but there wasn't a plan to introducing a preliminary staff report

[0:13:51] Trustee Elliott: yeah yeah so we

[0:13:55] Trustee Elliott: won't be discussing it today it's it's on the applications report but until

[0:14:00] Trustee Elliott: until we receive a report from the planner we so

[0:14:05] Voice 2: I yeah um I guess the process is certainly

[0:14:09] Voice 2: new to us we didn't expect to have to do this process because we're conforming with the whole

[0:14:15] Voice 2: pre-insurance procedure and so this application is to satisfy so I thought this would be the

[0:14:26] Voice 2: first reading well yeah okay

[0:14:28] Trustee Elliott: apparently not i'm sorry for any miscommunication no yeah

[0:14:33] Voice 4: yeah more about the last it's a lack of sort of understanding

[0:14:36] Voice 4: so yeah it's not a mystery per se this is the introduction on the list right

[0:14:43] Voice 4: so it

[0:14:46] Voice 2: won't it won't till the end of july will be the first reading so there's no way

[0:14:53] Voice 4: but it's not yet a frustrating one that's um see you know the actual hero report

[0:15:00] Voice 4: yeah the

[0:15:01] Trustee Elliott: july 29th meeting staff are planning to bring forward the preliminary staff report

[0:15:06] Trustee Elliott: introducing um and so it's not necessarily going to be the time when bylaws are already drafted and

[0:15:15] Trustee Elliott: at first reading it's a possibility but um not necessarily guaranteed

[0:15:23] Voice 4: but again that is the first reading is a separate part of the natural formal structure which is

[0:15:30] Voice 4: takes certain steps to get it to before it's the blurring of the processes

[0:15:41] Trustee Elliott: Well, yeah, let's clarify a little bit. So an application goes in and the planner does all the technical work to get information from the consultant and from yourselves and then drop the plan that's presented to the LTC.

[0:15:55] Trustee Elliott: That will be July 29. So we have not had a chance to look at any of that yet. I've seen a few emails from yourself and we know a little bit about it.

[0:16:04] Trustee Elliott: But until we have that report with options, including the process to rezone, but that drafting of a new bylaw to rezone could take several months.

[0:16:19] Trustee Elliott: Typically, what would you anticipate?

[0:16:22] Trustee Elliott: anticipate so like there's a possibility if a if a bylaw proposed bylaw proposed application

[0:16:29] Trustee Elliott: uh is in alignment with official community plan policies and very supportable

[0:16:35] Voice 7: there

[0:16:36] Trustee Elliott: are sometimes instances where staff will bring forward draft bylaws at the preliminary

[0:16:41] Trustee Elliott: stage like preliminary staff report stage uh other times we sort of identify that there is more

[0:16:49] Trustee Elliott: early engagement work required before drafting the bylaws that leads to maybe drafting bylaws

[0:16:57] Trustee Elliott: and then first and second reading at the

[0:16:59] Trustee Elliott: meeting after yeah so there's a couple ways that it could

[0:17:03] Trustee Elliott: go

[0:17:03] Voice 7: yeah

[0:17:06] Trustee Elliott: okay yeah so i apologize if if there was miscommunication it's a typically a long process

[0:17:13] Trustee Elliott: well it's been

[0:17:15] Voice 2: I started five years ago

[0:17:17] Voice 2: this is a long process

[0:17:19] Voice 2: and I'm here

[0:17:21] Voice 2: and I'm seeing that

[0:17:23] Voice 2: this

[0:17:24] Voice 2: to comply with whatever the conditions is

[0:17:28] Voice 6: this

[0:17:29] Voice 2: is a significant time

[0:17:31] Voice 2: yes

[0:17:34] Trustee Elliott: yes especially in the

[0:17:35] Trustee Elliott: poor and poor

[0:17:36] Trustee Elliott: it's very

[0:17:37] Trustee Elliott: yeah

[0:17:39] Voice 2: that's why we're doing this whole nature based thing

[0:17:41] Trustee Elliott: which

[0:17:42] Voice 2: has cost a lot of money today

[0:17:43] Voice 2: there's nothing on the ground, you know.

[0:17:47] Voice 2: Yeah.

[0:17:50] Voice 2: What's the whole procedure to do it environmentally?

[0:17:56] Trustee Elliott: Well, I hope this can be a model

[0:17:58] Voice 2: for others because it's...

[0:17:59] Voice 2: I think that's what it

[0:18:00] Trustee Elliott: should be.

[0:18:03] Trustee Elliott: Thank you so much.

[0:18:04] Trustee Elliott: All right,

[0:18:05] Voice 2: so we'll let you

[0:18:06] Trustee Elliott: go and see you at the end of July

[0:18:08] Trustee Elliott: and make sure that we're in communication about what stage we're at in the process.

[0:18:13] Trustee Elliott: Thank you so much for your time.

[0:18:14] Trustee Elliott: all right send your patient uh trustee yeah

[0:18:21] Trustee Luckham: just um well then um robber there i don't know if they've

[0:18:27] Trustee Luckham: left yet or not

[0:18:28] Voice 4: sorry i didn't

[0:18:37] Trustee Elliott: see your hand uh peter

[0:18:38] Trustee Luckham: oh that's all right um are they returning

[0:18:41] Trustee Luckham: turning or are they gone yeah they're right here okay so i just want to you know be super clear

[0:18:51] Trustee Luckham: and not set any false expectations um about anything certainly we may individually myself

[0:19:01] Trustee Luckham: included be enthusiastic about the the proposal that is coming forward but um it is a process and

[0:19:11] Trustee Luckham: And I can understand and appreciate that your preparatory work to get to where you've submitted an application has taken quite a bit of time.

[0:19:20] Trustee Luckham: And now we have the application.

[0:19:23] Trustee Luckham: In fact, this is the first time we've actually seen it on an agenda as an official application.

[0:19:29] Trustee Luckham: And as was described earlier, that now staff have to create a report for us.

[0:19:37] Trustee Luckham: process and normally once we see that report and professional advice with regards to what you're

[0:19:46] Trustee Luckham: doing and how you're doing it the LPC would then ask staff to enter into a bylaw drafting process

[0:19:55] Trustee Luckham: and then we would see those and then if that was all satisfactory we would go to first reading

[0:20:01] Trustee Luckham: But I think realistically, you are kind of breaking new ground here. And it may or may not be clear. Well, certainly not clear to me at this point in time, because I've not had a report from staff to provide us with how this is going to fit into the Green Shores program, how it's going to fit into our OCPs and LEBs and how it'll fit and align with the policy.

[0:20:31] Trustee Luckham: statement as it presently is, not what it might look like in the future. And so, indeed, it might

[0:20:38] Trustee Luckham: take some time. And so I think it's important for me to be really transparent about the process and

[0:20:46] Trustee Luckham: not lead us to some expectations that we might advance to first reading at the next meeting

[0:20:52] Trustee Luckham: or the following meeting, because there will no doubt be questions that will arise.

[0:20:57] Trustee Luckham: And of course, from a problematic situation with a small local trust committee like Thetis, we only meet quarterly or, you know, maybe every two months or so.

[0:21:07] Trustee Luckham: I think our next meeting is actually at the, let's look at the calendar here.

[0:21:14] Trustee Luckham: It's going to be

[0:21:15] Trustee Elliott: July 29th.

[0:21:17] Trustee Luckham: It actually is the end of July, that's unfortunate, but that's just the nature of a small local trust committee and its ability to meet and have business that it needs to conduct. So that is going to perhaps make it more.

[0:21:34] Trustee Luckham: more

[0:21:35] Voice 2: i understand that peter that's fine uh the process uh you know we as uh the green shores uh

[0:21:45] Voice 2: um stewardship center lady said kelly uh has said to us that we are early adopters

[0:21:52] Voice 2: so that's

[0:21:52] Voice 2: what that just a minute that's one thing but we're not the first adopters this thing

[0:21:59] Voice 2: has been there's been projects built already on the coast not in our trust you know in in this

[0:22:06] Voice 2: area but up on the qualicum parksville there's a whole lot of things that have gone on there

[0:22:13] Voice 2: with this um format i'll call it so if you need to look at something there's there's projects out

[0:22:22] Voice 2: out there already existing.

[0:22:24] Voice 2: So let's, you know, move on, you know,

[0:22:27] Trustee Luckham: yeah.

[0:22:28] Trustee Luckham: Well, I agree.

[0:22:29] Trustee Luckham: And in fact, years ago,

[0:22:31] Trustee Luckham: one of the first Green Shores projects was on Thetis Island.

[0:22:36] Trustee Luckham: And I know that you're aware of that.

[0:22:38] Trustee Luckham: So-

[0:22:38] Voice 2: I'm

[0:22:39] Trustee Luckham: definitely aware of that.

[0:22:40] Trustee Luckham: And I

[0:22:40] Voice 2: know the whole workshop was held here.

[0:22:44] Voice 2: You know, this was an early venue, I'll call it.

[0:22:48] Voice 2: but the Green Shores project that's on the south end of the island

[0:22:52] Voice 2: is significantly different from ours, in my opinion.

[0:22:59] Voice 2: It's not near as beneficial to the environment, that one,

[0:23:06] Voice 2: as ours really will be if it's allowed to happen.

[0:23:12] Voice 2: Well,

[0:23:13] Trustee Elliott: I don't want to really entertain too much debate

[0:23:15] Trustee Elliott: because we're not curing the application today,

[0:23:18] Trustee Elliott: And so we don't really have any substance to talk about, but I just want to recognize

[0:23:23] Trustee Elliott: that Steve Loughlin is trying to tell

[0:23:26] Voice 2: me it's going to take a long while.

[0:23:30] Trustee Elliott: Thank you for your patience, but it is the process and unfortunately it does take quite

[0:23:38] Trustee Elliott: a while.

[0:23:38] Trustee Elliott: So even if the pre-insurance program has been well developed in other areas, it's still

[0:23:44] Trustee Elliott: working through our processes.

[0:23:46] Trustee Elliott: Yeah.

[0:23:46] Trustee Elliott: Yeah, so

[0:23:46] Voice 2: a lot of it is I can put blame on myself in that I should have been in this stage two years.

[0:23:56] Voice 2: I

[0:23:56] Trustee Elliott: see. Well, let's note that in the report so you can learn from it.

[0:24:02] Voice 6: Any further comments there, Trustee Leckham?

[0:24:05] Trustee Luckham: No, thank you. I just wanted to make sure that we were really being clear. I didn't want anybody feeling that.

[0:24:11] Voice 7: Yeah, it's going to happen.

[0:24:14] Trustee Elliott: Okay.

[0:24:14] Voice 7: Okay.

[0:24:14] Voice 7: Super.

[0:24:15] Voice 7: Thank you.

[0:24:16] Voice 7: Excuse

[0:24:17] Trustee Elliott: ourselves again.

[0:24:18] Trustee Elliott: Enjoy the day.

[0:24:21] Trustee Elliott: Okay.

[0:24:22] Trustee Elliott: Thanks.

[0:24:24] Trustee Elliott: Okay.

[0:24:27] Trustee Elliott: So is there anybody online who wishes to address the request committee?

[0:24:31] Trustee Elliott: I don't see any.

[0:24:34] Trustee Elliott: So with that, we'll close public comments period, and we'll move to AdoptMinutes, April

[0:24:42] Trustee Elliott: April 1st, 2025, which were quite substantial.

[0:24:46] Trustee Elliott: Any changes or clarifications on the minutes of April 1st?

[0:24:53] Trustee Luckham: None here.

[0:24:54] Trustee Elliott: Okay, you seem really good to me as always.

[0:24:58] Trustee Elliott: So we'll take it by general consent

[0:25:00] Trustee Elliott: that the minutes of April 1st, 2025 be adopted.

[0:25:05] Trustee Elliott: And we have a resolution to the meeting report

[0:25:08] Trustee Elliott: that was to change the dates of this meeting.

[0:25:11] Trustee Elliott: and now we'll move into our follow-up action list that's on page 12

[0:25:18] Trustee Elliott: and here i would like to raise for discussion the um

[0:25:26] Voice 2: so

[0:25:28] Trustee Elliott: actually um let's go to item number one on page 13 of all this island conservancy group

[0:25:35] Trustee Elliott: just a very short update after the after the conservancy gave a delegation at our last meeting

[0:25:41] Trustee Elliott: I was able to meet with the chair virtually and connect with our conservancy manager and so we

[0:25:54] Trustee Elliott: did have a meeting to sort of discuss some of the well there was quite a long list of items

[0:26:00] Trustee Elliott: and concerns and we were able to give some information of where the Conservancy could

[0:26:06] Trustee Elliott: support, specifically with Confirmation Covenants or through the Opportunity Fund, and work together

[0:26:15] Trustee Elliott: or sort of collaborate on working with the ACTS and First Nation, which the Valdez Island

[0:26:21] Trustee Elliott: Conservancy had developed a really strong relationship with, and then update them on

[0:26:28] Trustee Elliott: where we're at with our five-year plan and engaging with First Nations on that. So that

[0:26:33] Trustee Elliott: That was just a follow-up from that delegation last meeting.

[0:26:38] Trustee Elliott: So item number one on page 14, the license of occupation for Panakoui.

[0:26:52] Trustee Elliott: So there's a couple of directions that were given by the local trust committee

[0:26:55] Trustee Elliott: that by law enforcement staff would convince investigation of non-permitted uses in the marine area

[0:27:02] Trustee Elliott: that um we directed a letter be sent to the applicant stating that the um that the license

[0:27:13] Trustee Elliott: of occupation does not override local zoning regulations uh so those are sort of proactive

[0:27:19] Trustee Elliott: activities and then we asked that executive committee um advocate to the ministry of

[0:27:27] Trustee Elliott: municipal affairs regarding issues surrounding the issuance of licensure occupation so that's

[0:27:32] Trustee Elliott: sort of the back history and then a meeting on April 23rd executive committee considered that

[0:27:38] Trustee Elliott: request and requested staff to report back on provincial advocacy options because there is

[0:27:48] Trustee Elliott: currently a protocol agreement between Islands Trust and the Ministry of Water, Lands and

[0:27:57] Trustee Elliott: resources and so if there's a dispute that arises between these agencies there is a process to

[0:28:04] Trustee Elliott: follow to resolve that dispute so basically the action shifted from requesting advocacy to

[0:28:13] Trustee Elliott: the ministry our minister to advocate to their ministry um we are going we've asked staff to

[0:28:21] Trustee Elliott: follow up on you know that dispute resolution process and what are the options uh for

[0:28:26] Trustee Elliott: for Provincial Advocacy.

[0:28:28] Trustee Elliott: So I know that communication staff did send out an update

[0:28:35] Trustee Elliott: by the e-spokes, did you get that?

[0:28:37] Trustee Elliott: Trustee Luckham, did you get the update from Islands Trust

[0:28:42] Trustee Elliott: with sort of those items on the e-spoke newsletter?

[0:28:46] Trustee Elliott: Because it should have gone out.

[0:28:48] Trustee Elliott: Yeah?

[0:28:52] Trustee Luckham: Yeah, I think I saw that.

[0:28:54] Trustee Elliott: Okay, so do we have any further updates

[0:28:57] Trustee Elliott: or

[0:28:58] Trustee Luckham: have I kind of covered it all?

[0:29:01] Trustee Luckham: Well, I guess what I'd want to know is whether it was reported to you.

[0:29:07] Trustee Luckham: There was an email that came from a resident that was copied to staff,

[0:29:11] Trustee Luckham: I think, as well, that there had been some marine activity noted

[0:29:15] Trustee Luckham: with a vessel on the site.

[0:29:18] Trustee Luckham: And so, you know, it's hard to determine what that may

[0:29:21] Trustee Luckham: or may not have looked like.

[0:29:22] Trustee Luckham: And, of course, without bylaw enforcement on the island 24-7,

[0:29:26] Trustee Luckham: their ability to respond to a sighting of a vessel is not very likely.

[0:29:33] Trustee Luckham: And so I guess at this juncture, although we've written a letter,

[0:29:39] Trustee Luckham: I presume that we haven't had a response back from the company.

[0:29:47] Trustee Luckham: But I do want to just say that the e-spokes posting was well received by community members.

[0:29:56] Trustee Luckham: it articulated really clearly

[0:30:00] Trustee Luckham: where we're at and what actions we're taking and i appreciate that thank you and um it was

[0:30:05] Trustee Luckham: also recognized by community members but um of course on the gulf islands bylaw enforcement

[0:30:13] Trustee Luckham: is a challenge because somebody's doing something and by the time bylaw enforcement gets there

[0:30:18] Trustee Luckham: things are gone anyway so just saying that

[0:30:20] Voice 6: okay thank you for that yeah did

[0:30:25] Voice 4: bylaw enforcement

[0:30:30] Trustee Elliott: It was directed to, we could maybe get an update. Do you have an update from Warren on that?

[0:30:38] Trustee Elliott: I think Warren will be providing an update. Manager Damon will provide an update about that later on.

[0:30:44] Trustee Elliott: Okay.

[0:30:45] Trustee Elliott: And there's also the same information that was contained in the e-spokes I wanted to add is posted on the website as a news post.

[0:30:56] Trustee Elliott: so you could find it there okay that's great yeah so I'll just note in the log

[0:31:02] Trustee Elliott: here it says regarding the bylaw enforcement staff to commence an

[0:31:06] Trustee Elliott: investigation of non permitted uses and that staff discretion would be employed

[0:31:11] Trustee Elliott: to time the action after the initial letter from planning staff had been sent

[0:31:15] Trustee Elliott: to the license holder so perhaps we'll get us an update later in the meeting so

[0:31:25] Trustee Elliott: So it's kind of wait and see.

[0:31:29] Trustee Elliott: Yes, I guess we can recognize a member of the public

[0:31:32] Trustee Elliott: wants to address us on this matter.

[0:31:34] Voice 4: This is a past trustee, and I just want to make,

[0:31:39] Voice 4: I don't see Penelope as part of your sort of outreach and support.

[0:31:42] Voice 4: Right.

[0:31:43] Voice 4: And they have direct communication from the band manager at the time.

[0:31:50] Voice 4: Everyone's resurrected itself, and that's it.

[0:31:52] Voice 4: Yeah.

[0:31:52] Voice 7: On

[0:31:52] Voice 4: the night of that meeting, I should have spoken by email or texting, but they were not working.

[0:32:00] Voice 4: Yeah, yes.

[0:32:01] Trustee Elliott: So maybe give us some update on there has been communication with

[0:32:06] Trustee Elliott: Liaxin or just, you know, just from Connecticut. Okay, so yeah, a letter was received from

[0:32:14] Trustee Elliott: Connecticut and then forwarded to the LTC. I'm forgetting the exact date now, but we should have

[0:32:20] Trustee Elliott: that communication and have them stating they are not in favor and so staff have directed Penelope

[0:32:28] Trustee Elliott: to directly contact the new province and the authorization manager who issued the license

[0:32:37] Trustee Elliott: of occupation providing the same feedback right yeah so they yeah and this was actually a very

[0:32:44] Trustee Elliott: good example of the albums trust having established good relationship and being able to advise

[0:32:49] Trustee Elliott: going to look at Chief and Council that this was happening and they hadn't

[0:32:55] Trustee Elliott: apparently received the referral or been able to respond and now they're caught up

[0:33:04] Trustee Elliott: with the ministry potentially. So yeah what we know is that we've directed them to send those

[0:33:13] Trustee Elliott: comments to the ministry and I'm assuming that's happened but yeah

[0:33:17] Trustee Elliott: Yeah, so you're right, I can't be after that.

[0:33:21] Trustee Elliott: Thank

[0:33:22] Voice 4: you, that's important.

[0:33:23] Voice 4: It's very important.

[0:33:25] Voice 4: Synergy and opportunity down the road, that's super important.

[0:33:29] Trustee Elliott: Yeah, thank you.

[0:33:31] Trustee Elliott: Is there anything else on our hello faction list?

[0:33:38] Trustee Elliott: Okay, so we'll move into applications and referrals.

[0:33:45] Trustee Elliott: There's just one, two, three, four by-law referrals for response, starting on page 16

[0:33:56] Trustee Elliott: of your agenda, the Galliano Island Local Trust Area By-law 291.

[0:34:01] Trustee Elliott: This is seeking to amend the by-law on land use, Galliano LUB to rezone 85 hectares subject

[0:34:08] Trustee Elliott: property from forest fund to split zones.

[0:34:10] Trustee Elliott: owners and so does somebody want to make a motion that our interests are unaffected

[0:34:16] Trustee Elliott: um so

[0:34:21] Trustee Luckham: are you asking for a motion yeah that the fetus island local trust committee

[0:34:26] Trustee Luckham: would advise the galliano local trust committee that it believes its interests are unaffected

[0:34:32] Trustee Luckham: by bylaw number 296, 29,

[0:34:35] Voice 6: sorry,

[0:34:37] Trustee Luckham: 291, 296, and 297.

[0:34:42] Trustee Elliott: 291, 29, 296, 296, and 297.

[0:34:49] Trustee Elliott: Yes, that's right.

[0:34:52] Trustee Elliott: Rezoning, additional uses, following renovations.

[0:35:00] Trustee Elliott: Okay, good.

[0:35:02] Trustee Elliott: We have a mover and a seconder.

[0:35:03] Trustee Elliott: Seconded by Trustee Hunter.

[0:35:05] Trustee Elliott: all those in favor all right

[0:35:08] Trustee Elliott: that is carried thank you and then there's two from salt spring

[0:35:14] Trustee Elliott: file number five four three five four four and five four five

[0:35:24] Voice 7: there we go

[0:35:25] Trustee Luckham: i can as well if you like can you want to run

[0:35:28] Voice 4: that one go ahead peter

[0:35:31] Trustee Luckham: i'll move to the thetis island local trust committee advice salt spring island local

[0:35:35] Trustee Luckham: trust committee that uh its interests are unaffected by bylaws numbers five four three

[0:35:43] Trustee Luckham: five four four and five four five thank

[0:35:45] Trustee Elliott: you moved second by trustee hunter all those in favor

[0:35:49] Trustee Elliott: all right and that is carried thank you moving rapidly along to our local trust committee

[0:35:57] Trustee Elliott: any projects. We've got a staff report, page 40 to 24. I just

[0:36:20] Trustee Elliott: realized I'm like I'm splinting. Ah, look at that. Okay. So Margo,

[0:36:27] Trustee Elliott: would you like to introduce your what to you yes thank you so yeah the purpose of this report is to

[0:36:34] Trustee Elliott: provide the ltc the draft project charter for a what we're calling a target a targeted land use

[0:36:41] Trustee Elliott: bylaw amendment review project um the rest name after the many small uh minor amendments proposed

[0:36:51] Trustee Elliott: as part of this project so the final charter is attached to the staff report and ready for

[0:36:56] Trustee Elliott: endorsement and staff is speaking directly from the LTC in order to initiate the bylaw drafting

[0:37:03] Trustee Elliott: phase and start the project. The three, we'd like the LTC to basically confirm that the three main

[0:37:11] Trustee Elliott: bylaw concerns to be addressed through the project are accurate and correct when the details are

[0:37:17] Trustee Elliott: right. So they involve an amendment to the rainwater storage requirements in the land

[0:37:23] Trustee Elliott: East bylaw for a minimum 2,000 gallon non-potable water storage for a new construction for a garden

[0:37:30] Trustee Elliott: and by-river property and vehicle and equipment maintenance. An additional proposed amendment

[0:37:37] Trustee Elliott: would be to the fence siting and setback regulations to prohibit fences in the 7.6 meter

[0:37:44] Trustee Elliott: setback to the natural boundary of the sea. And then lastly this bylaw would also

[0:37:52] amendment to the definition

[0:37:53] Trustee Elliott: of derelict vehicle to only allow unlicensed vehicles

[0:37:57] Trustee Elliott: outside on a lot for up to two years instead of five years uh so yeah staff would like

[0:38:06] Trustee Elliott: more direction from the ltc on the scope and objectives in the project charter related to

[0:38:14] Trustee Elliott: first nations engagement uh advisory went to involve the advisory planning commission and

[0:38:20] Trustee Elliott: All of this is listed in the timeline of the work program in the proposed project charter.

[0:38:27] Trustee Elliott: So whether to involve, at what stages the LTC would like to involve First Nations and

[0:38:35] Trustee Elliott: carry out First Nations engagement.

[0:38:37] Trustee Elliott: Right now, I think charter lays out that First Nations engagement will happen before the

[0:38:43] Trustee Elliott: bylaws are drafted, kind of before they're drafting.

[0:38:46] Trustee Elliott: And then also actually that study would be referable after the bylaws receive first and

[0:38:54] Trustee Elliott: second meetings.

[0:38:55] Trustee Elliott: So there'll be sort of two stages of first and second engagements.

[0:39:00] Trustee Elliott: And then we also recommend it for Advisory Planning Commission to be involved or have

[0:39:10] Trustee Elliott: it go to one of their meetings before the bylaws have been drafted, so just the general

[0:39:15] Trustee Elliott: our project outline will be presented and then staff will report back on that with feedback

[0:39:21] Trustee Elliott: and then the bylaws will be drafted and the LTC will be involved again after bylaw drafting.

[0:39:29] Trustee Elliott: So the project charter involves quite a bit of engagement right now so if the LTC wants

[0:39:35] Trustee Elliott: to change anything about that they're welcome to propose some alternatives.

[0:39:42] Trustee Elliott: um again just community consultation uh presently the project charter identifies a community

[0:39:49] Trustee Elliott: information meeting just prior to public hearing being held and then so you're able to specify

[0:39:56] Trustee Elliott: if they'd like any additional opportunities uh to be reflected in the work plan and the

[0:40:04] Trustee Elliott: budget

[0:40:04] Voice 7: because

[0:40:05] Trustee Elliott: it could additional information meetings or public engagement could impact

[0:40:11] Trustee Elliott: project completion and general budgets push this over into a major project if there's a lot involved

[0:40:20] Trustee Elliott: yeah so this to maintain to stay within the scope of a minor project

[0:40:25] Trustee Elliott: uh stock are suggested once the im before public hearing all right so yeah it's ready ready for

[0:40:32] Trustee Elliott: endorsement or any kind of amendments are suggested yeah that's that's cool so it puts us

[0:40:47] Trustee Elliott: potentially been less than a year to get to third reading and then bylaw adoption basically within

[0:40:55] Trustee Elliott: a year um if we add or amend anything to the project then it might extend that timeline

[0:41:02] Trustee Elliott: line, we could still conceivably get it done before the end of

[0:41:06] Trustee Elliott: term?

[0:41:10] Trustee Elliott: Depends

[0:41:10] Voice 7: on what we're adding.

[0:41:11] Voice 7: It depends on how much is

[0:41:12] Trustee Elliott: being added. It depends on how much

[0:41:15] Trustee Elliott: budget is requested to add.

[0:41:22] Trustee Elliott: So there's nothing for First Nations engagement in terms of

[0:41:25] Trustee Elliott: budget, but not, this is just a referral. It doesn't require any

[0:41:32] Trustee Elliott: budget for that so feedback yeah i think the idea the idea was to reach out so send

[0:41:41] Trustee Elliott: you know some kind of communication summarizing the project reaching out just to the two local

[0:41:47] Trustee Elliott: nations about most local nations fidelicate and lax right just to facilitate conversation

[0:41:53] Trustee Elliott: nothing incredibly formal yeah and then to report back to the ltc so i guess in fact

[0:42:03] If at that time staff hear back from the nation saying that they are requesting

[0:42:10] Trustee Elliott: more fulsome

[0:42:11] Trustee Elliott: engagement or more time to have conversations about the proposed project, we would report

[0:42:18] Trustee Elliott: back.

[0:42:19] Trustee Elliott: Staff would report back at that time.

[0:42:21] Trustee Elliott: There would potentially be a discussion of amending the project charter to include that

[0:42:26] Trustee Elliott: before bylaw drafting.

[0:42:29] Trustee Elliott: Okay.

[0:42:29] Trustee Elliott: Yep.

[0:42:30] Trustee Elliott: We understand.

[0:42:31] Trustee Elliott: Some trustees?

[0:42:32] Trustee Elliott: Yes.

[0:42:33] Trustee Elliott: Thank you

[0:42:36] Trustee Luckham: for this report and the draft project charter.

[0:42:44] Trustee Luckham: I think that it all looks pretty satisfactory.

[0:42:49] Trustee Luckham: With respect to your questions, I would like to see the report initially,

[0:42:57] Trustee Luckham: because I think what the LTC needs to understand is what it is that we're actually talking about

[0:43:04] Trustee Luckham: and what it actually looks like, taking the ideas and seeing what that implementation looks like.

[0:43:09] Trustee Luckham: And so once we have that reporting, it strikes me that would be a good opportunity

[0:43:13] Trustee Luckham: to do an early referral out to First Nations and engage the APC.

[0:43:18] Trustee Luckham: And then, you know, because we're trying to get this done within this term

[0:43:25] Trustee Luckham: and with the limited amount of budget that we have to do these kinds of things,

[0:43:28] Trustee Luckham: and minor project is what I'd like to think that we can continue to call this.

[0:43:34] Trustee Luckham: And so if it turns out that there's one of the three elements that is more difficult for us to do, rather than lose momentum on the other two elements of this, I would like to see those other two proceed through.

[0:43:47] Trustee Luckham: And then maybe we need to have further conversation about one of the other three at a future time.

[0:43:53] Trustee Luckham: And so if we could move this out to First Nations and the APC for advice, and then when we got that advice back, then we could initiate an actual make amendments or whatever to the report and actually initiate a draft bylaw at that point.

[0:44:10] Trustee Luckham: And then there'd be formal recommendation out, a referral out to First Nations, of course, and then, of course, community consultation.

[0:44:17] Trustee Luckham: consultation and ideally um with respect to your question there chair elliott um budget associated

[0:44:25] Trustee Luckham: with first nations referral some of that budget comes out of different areas or it has historically

[0:44:31] Trustee Luckham: and um and so either one we need to acknowledge that there might be a cost associated with work

[0:44:38] Trustee Luckham: that would need to be undertaken by first nations to uh review our thing or not um so i'd look for

[0:44:46] Trustee Luckham: staff's advice on if there needs to be a budget item added there or that is intended to be picked

[0:44:52] Trustee Luckham: up within budget um through trust area services or regional planning otherwise it all looks pretty

[0:45:01] Trustee Luckham: good and i'm looking forward to having a conversation thank

[0:45:05] Voice 7: you i just

[0:45:07] Voice 4: have a question

[0:45:08] Voice 4: about the rainwater storage it says amendment to the rainwater storage requirements what are the

[0:45:14] Voice 4: requirements now and they always be um

[0:45:17] Trustee Elliott: none of them yeah there are there are no

[0:45:22] Trustee Elliott: rainwater storage requirements it's um a policy in the efficient community plan to have minimum

[0:45:29] Trustee Elliott: storage requirements but um it's not reflected in the land use file currently yeah

[0:45:35] Voice 4: my only problem

[0:45:36] Voice 4: with that 2 000 gallon thing there's lots of wells on fuse island that produce at least 10 or more

[0:45:42] Voice 4: gallons a minute and you know they could fill that tank up in three and a half hours other wells

[0:45:51] Voice 4: maybe i think the legal limit is half a gallon a minute

[0:45:57] Voice 7: so

[0:45:58] Voice 4: i mean just the blanket would say that

[0:46:02] Voice 4: they need a two thousand gallon tank seems to me a little bit heavy-handed so i'm not likely

[0:46:10] Voice 4: to support that unless we get some money to make sure i

[0:46:14] Trustee Elliott: think it's so that it's about rainwater

[0:46:18] Trustee Elliott: yeah

[0:46:19] Voice 4: that's so yeah okay so we need a roof or something to put the rainwater in

[0:46:35] Voice 7: i'm

[0:46:35] Trustee Elliott: sure we'd hear that from the community if there was support for it

[0:46:40] Trustee Elliott: for it okay so this um just to contextualize it a little bit we did have a staff report

[0:46:47] Trustee Elliott: february 4th this has been an ongoing discussion of as to what the next minor project would be

[0:46:55] Trustee Elliott: and staff identified several minor projects and then there was direction given to put these three

[0:47:02] Trustee Elliott: three together. And I just wanted to highlight so for our delegation from the climate folks,

[0:47:12] Trustee Elliott: which will have discussion on your correspondence. This is actually an update, a progress report,

[0:47:18] Trustee Elliott: so to speak, is that the official community plan lays out policies and statements about

[0:47:24] Trustee Elliott: rainwater harvesting. And so this project proposes to amend the land use bylaw to

[0:47:31] Trustee Elliott: to potentially require rainwater systems so this is taking translating something that is a policy

[0:47:40] Trustee Elliott: into law and so this is one aspect of of that um it's not really a progress report it's it's how we

[0:47:49] Trustee Elliott: enact uh the policies in your community so um okay it seems really good to me um

[0:47:58] Trustee Elliott: So from what you're saying, Margot, we would see a report coming to the July 29th meeting, or would you just start referral to First Nations and the APC, or would the LTC have to see that report first?

[0:48:13] Trustee Elliott: I think it's up to the LTC how they'd like to, how they'd like staff to see that, you know, we could make a minor amendment to.

[0:48:20] Trustee Elliott: Right now, the project charter proposes, if the LTC endorses it as it is right now, then staff would go out for summer and fall and reach out to First Nations and arrange a meeting that they concede to introduce.

[0:48:37] Trustee Elliott: introduce, you know, it's not super detailed yet, I think, to Chair Leffam's, to Trustee Leffam's point about, yeah, that potentially more details about the amendments, the proposed amendments to come to the LTC before being referred out. And it wouldn't be a formal bylaw referral at that stage either.

[0:49:05] Trustee Elliott: It could be that staff come back with more information end of July and then APC and First

[0:49:14] Trustee Elliott: Nation early informal referral communication happens and then bylaws are adopted in time

[0:49:25] Trustee Elliott: for the fall November meeting.

[0:49:27] Voice 7: Right.

[0:49:29] Trustee Elliott: So there's a few ways of doing it but right now as the project charter stands it would

[0:49:34] Trustee Elliott: be

[0:49:35] Voice 7: just

[0:49:36] Trustee Elliott: going out and engaging early and informally immediately with LAX and FNLCN and APC.

[0:49:48] Trustee Elliott: I wonder, so from my perspective, so taking Trustee Luckham's point that we may want to amend

[0:49:58] Trustee Elliott: the project depending on what we hear back from First Nations, I do think there is merit in that

[0:50:05] Trustee Elliott: but trustee luckham that means we'd have to allow staff to engage with um penelaket laxon and the

[0:50:14] Trustee Elliott: apc without having a report presented to the ltc first would you be okay with that or do you want

[0:50:21] Trustee Elliott: to see a report come to the ltc with those options and then that early referral or early engagement

[0:50:30] Trustee Elliott: sorry not referral

[0:50:32] Voice 7: because

[0:50:34] Trustee Elliott: the way that's written on page 43 here we would

[0:50:37] Trustee Elliott: not see a report at the July 29th meeting staff would go and do early

[0:50:45] Trustee Elliott: engagements on the basis of this project charter then we get a report and

[0:50:53] Trustee Luckham: potential first reading what it did indicate here on the charter was that

[0:51:00] Trustee Luckham: The feedback and recommendations would be the summer to fall 2025, whereas the draft would be the fall of 2025.

[0:51:09] Trustee Luckham: So my expectation is that there would be some kind of a report that would come to the LTC even maybe prior to a meeting and tabled formally at a future meeting.

[0:51:22] Trustee Luckham: meeting, but we could take advantage of if that report is ready in the summer of this

[0:51:29] Trustee Luckham: year that that could go out, but maybe that would require us to endorse that at our July

[0:51:35] Trustee Luckham: 29th meeting, if that's what the potential is.

[0:51:38] Trustee Luckham: I

[0:51:44] Trustee Elliott: have the thought is that summer is a busy time for lots of people, APC and community

[0:51:51] Trustee Elliott: members, and it might take a long time to get responses.

[0:51:56] Trustee Elliott: So if we wait until July 29th to receive a briefing and then do engagement, I could see this getting pushed another three months.

[0:52:09] Trustee Elliott: So

[0:52:11] Trustee Luckham: is what you're saying is we should seek that feedback and recommendations for nations and APC prior?

[0:52:19] Trustee Luckham: Yeah, I'm happy to do that if that's what we're comfortable with doing.

[0:52:24] Trustee Luckham: Because

[0:52:25] Trustee Elliott: it's sort of taking the tone, you know, and then we'll find out from the community members on the APC if rainwater harvesting is, you know, that's a non-starter and find out if there's any issues from the First Nations perspectives.

[0:52:39] Trustee Elliott: And then, yeah, I think we can trust staff would undertake that.

[0:52:45] Trustee Luckham: I support that.

[0:52:47] Trustee Elliott: Okay.

[0:52:47] Trustee Elliott: Yeah, and just to clarify, the bulk of the information, the summarized information in this short staff report would be shared, and that would be to start the conversation with the two nations and with the APC.

[0:53:04] Trustee Elliott: Yeah, the

[0:53:05] Trustee Elliott: staff wouldn't necessarily elaborate on it more, it's just an initial commercial reaching out to gather information and then bring it back to the LTC.

[0:53:17] Voice 6: Okay.

[0:53:20] Trustee Elliott: Now is not time for questions. Sorry, we're deliberating. Thank you. So what, so we want to confirm that the draft project charter accurately reflects the LTC's intentions. So is everyone comfortable with the charter?

[0:53:39] Trustee Elliott: Yeah. And then we're comfortable with the proposed stage of First Nations and APC engagement with early notice and then a formal referral in the winter of 2025-26.

[0:53:55] Voice 4: Yes.

[0:53:56] Trustee Elliott: Great. Somebody prepared to move a resolution?

[0:54:02] Voice 4: I'm just going to say that I'm not going to support this.

[0:54:06] Voice 4: You're

[0:54:07] Trustee Elliott: not gonna support it? Okay.

[0:54:09] Voice 4: So that'll be up to you two.

[0:54:13] Voice 4: Could you... I don't think that we need rainwater to direct people to collect

[0:54:19] Voice 4: rainwater. I just don't. It's not something I believe in.

[0:54:24] Trustee Elliott: Okay. The other two items...

[0:54:28] Trustee Elliott: The other

[0:54:29] Voice 4: two are fine. Okay.

[0:54:33] Voice 4: That's just my personal opinion. You

[0:54:35] Voice 4: know, if any of you folks want to go

[0:54:37] Voice 4: ahead and let the public decide it's just i would vote against it in the end so i'm able to say

[0:54:43] Voice 4: right now that i'm opposed to it and that's fine we'll see where what the public says

[0:54:49] Voice 4: i'm trying to

[0:54:50] Voice 4: let them have it sure okay

[0:54:52] Trustee Elliott: okay thank you

[0:54:53] Trustee Elliott: fine to advance it so we can have

[0:54:55] Trustee Elliott: the conversation and if it turns out it's not supported then we will not there you go sounds

[0:55:01] Trustee Elliott: Sounds good.

[0:55:02] Trustee Elliott: Okay, I'll look to Trustee Luckman for a motion then.

[0:55:08] Trustee Luckham: Do you want me to speak?

[0:55:11] Trustee Luckham: Please do.

[0:55:12] Trustee Luckham: I move that the Thetis Island Local Trust Committee

[0:55:15] Trustee Luckham: endorse the draft project charter dated June the 3rd, 2025

[0:55:19] Trustee Luckham: for the targeted LUB amendment updates,

[0:55:22] Trustee Luckham: rainwater fences and derelict vehicle minor project.

[0:55:25] Trustee Elliott: Moved, do I have a seconder?

[0:55:28] Trustee Luckham: I'll speak to the motion when the time comes.

[0:55:30] Trustee Elliott: I'll second the motion

[0:55:31] Voice 6: and go ahead, Trustee Locke.

[0:55:35] Trustee Luckham: So totally appreciate, Ken, your concerns about the 2,000 gallons

[0:55:39] Trustee Luckham: and appreciate the support for the other ones in principle.

[0:55:44] Trustee Luckham: What this, for me, what this moment in time is about

[0:55:48] Trustee Luckham: is getting the conversation on the table

[0:55:50] Trustee Luckham: so that we can understand what it means

[0:55:53] Trustee Luckham: and indeed whether or not we're in support or opposed to it.

[0:55:57] Trustee Luckham: But I'd like to see it spelled out about what it means, and then let's have that conversation, and let's hear from the community, and whether or not there's any support for it or not, or whether it's just simply a good thing or a bad thing to undertake.

[0:56:14] Trustee Luckham: So let's advance this, and let's have the conversation when we see what it actually looks like.

[0:56:21] Trustee Luckham: So thank you, everybody.

[0:56:23] Trustee Elliott: Thank you for those comments.

[0:56:25] Trustee Elliott: Any further discussion?

[0:56:29] Trustee Elliott: All those in favor?

[0:56:31] Voice 7: Aye.

[0:56:32] Voice 7: Say aye.

[0:56:33] Trustee Elliott: And those opposed?

[0:56:36] Trustee Elliott: And one opposed.

[0:56:37] Trustee Elliott: And that is carried.

[0:56:39] Voice 2: Perfect.

[0:56:42] Trustee Elliott: So we move on.

[0:56:44] Trustee Elliott: And thanks, staff, for the work on this.

[0:56:47] Trustee Elliott: And look forward to hearing back from community and Malcolm and Alex

[0:56:51] Trustee Elliott: on the potential for this amendment to the land use bylaw.

[0:56:59] Trustee Elliott: Okay.

[0:57:00] Trustee Elliott: Okay, so I believe we just have correspondence left, but we come to an email, so 11.1 dated May 26, 2025 for the Fetus Island Community Climate Resilience Group regarding the OCP By-law number 88.

[0:57:27] Trustee Elliott: So, thank you to the, do we want to raise this for discussion, trustees?

[0:57:32] Trustee Elliott: Yes, Trustee LaPaz.

[0:57:35] Trustee Luckham: I want to thank Matt for coming to the meeting, and perhaps there might be an opportunity for him to speak to it at the chair's discretion, a little further or not, because I sort of got the impression he wanted to speak to the minor project amendment there, which may have been the water attachment piece.

[0:57:52] Trustee Luckham: um um i appreciate the the amount of effort that the writers matt you i guess um put together in

[0:58:01] Trustee Luckham: putting this information together and particularly citing the sections of the ocp that are relevant

[0:58:08] Trustee Luckham: in this case and i guess um as the chair had indicated this particular project is um is an

[0:58:16] Trustee Luckham: element of advancing that work. And I just wanted to sort of say, because it seems like a shopping

[0:58:24] Trustee Luckham: list, which we have prescribed in the OCP, but the OCP isn't so much a shopping list of things

[0:58:32] Trustee Luckham: we're going to do, but is guidance for us. That's what an OCP is, is guidance for us to take when

[0:58:41] Trustee Luckham: when we are considering uh rezonings or planning um or creating bylaws like what we're doing with

[0:58:48] Trustee Luckham: water catchment to uh to justify uh a rationale for undertaking that work and so certainly there's

[0:58:57] Trustee Luckham: trust-wide initiatives that it also supports that aren't necessarily discreetly happening on

[0:59:02] Trustee Luckham: thetis island but there's been a lot of watershed work throughout the honest trust area the last

[0:59:07] Trustee Luckham: couple of years many years in fact and there's certainly value that comes back

[0:59:13] Trustee Luckham: to us indirectly there and then I wanted to say that in the report it indicates

[0:59:19] Trustee Luckham: that there wasn't a test well if I'm not mistaken and maybe somebody else knows

[0:59:25] Trustee Luckham: in the room that the couch and Valley Regional District who taxes us by the

[0:59:30] Trustee Luckham: way not the islands trust but taxes the community for their water shed work they

[0:59:36] Trustee Luckham: I understood they did have a well that they're using as a test well on Thetis,

[0:59:41] Trustee Luckham: and I think that they had expressed interest in securing another well,

[0:59:46] Trustee Luckham: and it's unfortunate that the director's not here today,

[0:59:49] Trustee Luckham: but maybe that's a line of communication that might be reasonable to open

[0:59:55] Trustee Luckham: is how's the watershed work going, and have you established one or more?

[1:00:00] Trustee Luckham: wells on the island but appreciate keeping our attention on what the guidance from the

[1:00:10] Trustee Luckham: community has been through the official community plan and that making sure that we

[1:00:14] Trustee Luckham: are aware of that in all of the work that we do do so thanks Matt it may

[1:00:22] Trustee Luckham: not seem like we're doing

[1:00:23] Trustee Luckham: much is the other thing

[1:00:24] Trustee Elliott: yes did you want to address anything in that letter

[1:00:32] Trustee Elliott: i

[1:00:33] Voice 4: suppose a comment about virtual hill i believe restricting development or something like that on

[1:00:42] Voice 4: the on the mountains of where the hills on fetus which might be difficult for me to uh be part of

[1:00:50] Voice 4: that supports my family owns or the network path of virtual hill so i might have to be

[1:00:56] Voice 4: keeping myself coming should

[1:00:58] Trustee Elliott: i pull it back oh

[1:00:59] Trustee Elliott: it's just in the ocp so it's

[1:01:01] Voice 4: not yeah it's not

[1:01:03] Voice 4: there's nothing yeah official yet but yeah we're discussing some possibility of that but just

[1:01:10] Voice 4: that's just a comment that yeah but

[1:01:12] Voice 4: keep in mind for myself that's all so

[1:01:15] Voice 6: it's

[1:01:17] Voice 4: all good yeah so the

[1:01:19] Trustee Elliott: So, page 47 of our agenda, the policy on water systems policy 5, that the Ministry of Environment

[1:01:25] Trustee Elliott: should be requested to monitor the quality of water supply from wells and water systems

[1:01:30] Trustee Elliott: on PETA by establishing a program of observation test wells.

[1:01:34] Trustee Elliott: I think that's what Trustee Wilkin was indicating.

[1:01:36] Trustee Elliott: There is one test well.

[1:01:38] Trustee Elliott: That data is kept by the province, and you can look it up on the provincial database,

[1:01:44] Trustee Elliott: bays and the regional districts have the they generally keep that so then i'm more familiar

[1:01:52] Trustee Elliott: with gabriola so for instance the nanaimo regional district has a watershed protection

[1:01:58] Trustee Elliott: um sustainability group wrrs and our um freshwater scientists or specialists on staff

[1:02:08] Trustee Elliott: William Trulba is a part of that watershed group and so there's an intersection of the province

[1:02:15] Trustee Elliott: and the regional district and then Islands Trust we hold the policies for how is water to be

[1:02:22] Trustee Elliott: protected and directed on islands but it's really an inter-governmental system and it's quite

[1:02:30] Trustee Elliott: complex so there is new legislation so I think since 2017 there's new legislation

[1:02:37] Trustee Elliott: um that does allow um wells to be registered and in fact they're encouraging registration

[1:02:47] Trustee Elliott: because it's a first come first serve um process and that helps to monitor water supply volume so

[1:02:55] Trustee Elliott: a lot of this is it's policies that are yeah as trustee luckham says when we are we are in a

[1:03:04] Trustee Elliott: decision point where things need to change in the community this policy guides the frame like how we

[1:03:12] Trustee Elliott: do that so um i also wanted to bring up are you familiar with the freshwater sustainability

[1:03:20] Trustee Elliott: strategy that the islands trust published in december 2021 no i

[1:03:27] Trustee Elliott: would encourage you

[1:03:28] Trustee Elliott: Anna, I can email you. It's on the website. So if you go under islandstrust.bc.ca slash programs,

[1:03:36] Trustee Elliott: there's a whole suite of webinars and information and a full strategy

[1:03:42] Trustee Elliott: on that under freshwater sustainability. And I can communicate with you and direct you to some

[1:03:51] Trustee Elliott: of the most recent webinars that were done on Gabriela Island. And so I won't go into the

[1:03:56] Trustee Elliott: detail because it's very nerdy but basically since 2018 we've been studying how fresh water

[1:04:03] Trustee Elliott: groundwater is mapped and used on the islands the first phase started in the southern gulf islands

[1:04:10] Trustee Elliott: the second phase of study focused on galliano and i believe denman and the northern gulf islands

[1:04:16] Trustee Elliott: have not been done except gabriola is now involved in the third phase so as with all science it keeps

[1:04:23] Trustee Elliott: building on previous iterations and so now we're testing that we're creating a

[1:04:30] Trustee Elliott: methodology for a freshwater footprint on Gabriela so that includes mapping all

[1:04:37] Trustee Elliott: the aquifers and the groundwater regions on the island which we have but then

[1:04:41] Trustee Elliott: also understanding where citizens are drawing water where is the water being

[1:04:46] Trustee Elliott: used for industry commerce agriculture and residents and then with those two

[1:04:51] Trustee Elliott: pieces the water in and the water out we create is create what's called a water balance for budget

[1:04:58] Trustee Elliott: and so that's the footprint of the island and from there we can make land use decisions

[1:05:03] Trustee Elliott: about where to put additional housing and where not to put housing where we want to build ponds

[1:05:09] Trustee Elliott: and sequester you know wetlands and protect that so it's not unfortunately on some of the islands

[1:05:17] Trustee Elliott: yet but the methodology is being developed so that it can if there's trust support if council

[1:05:25] Trustee Elliott: decides to continue this project um can keep studying groundwater and hopefully come to

[1:05:30] Trustee Elliott: this island so that

[1:05:32] Trustee Elliott: is a very important focus for islands trust council it has been a priority for

[1:05:37] Trustee Elliott: many many years um but just narrowing the lens now to to this project so what we just endorsed

[1:05:44] Trustee Elliott: of course, with the Charter to look at rainwater, mandating rainwater harvesting and catchment,

[1:05:50] Trustee Elliott: which as you've just heard us discuss today, some are in favour and some are not, and now

[1:05:54] Trustee Elliott: it'll go up to the community to have that discussion.

[1:05:57] Trustee Elliott: Can I comment on that?

[1:05:58] Voice 3: Please, yes, go ahead.

[1:05:59] Voice 3: Okay.

[1:06:00] Voice 3: To me, rainwater catchment does not necessarily mean that you have to have a plastic tank,

[1:06:06] Voice 6: but

[1:06:06] Voice 3: it's the mechanism that you would use.

[1:06:09] Voice 3: so if you're replenishing the groundwater by directly what goes off your roof goes into the

[1:06:16] Voice 3: ground then you're replenishing your wells water supply

[1:06:18] Voice 6: and

[1:06:20] Voice 3: so i don't see the need for a plastic

[1:06:22] Voice 3: tank uh in uh unless you're wanting to use it for during you know for watering and that kind of

[1:06:29] Voice 3: stuff

[1:06:29] Voice 7: but

[1:06:30] Voice 3: so i would i i would be probably with trustee hunter hunter on this particular issue

[1:06:35] Voice 7: Why

[1:06:36] Voice 3: insist on that, but if you can, insist on some kind of making sure that your groundwater,

[1:06:44] Voice 3: that what comes off your roof, is going into replenishing the groundwater supply, your aquifer.

[1:06:53] Voice 3: What I learned, and we've had a recent water day where we're concentrating on water,

[1:07:00] Voice 3: So I think this is that sort of what I learned out of our Water Day seminar that we had just about a month ago.

[1:07:10] Voice 3: It's the importance of replenishing

[1:07:13] Voice 7: our

[1:07:14] Voice 3: groundwater supply as opposed to having it run off in our ditches to the sea.

[1:07:24] Trustee Elliott: there's been a lot of discussion on that by our fresh water specialist and there's

[1:07:28] Trustee Elliott: quite a few studies about how much rain falling from the sky how little would actually be captured

[1:07:35] Trustee Elliott: by you know if everybody has a cistern but it wouldn't deplete the amount of rain water going

[1:07:40] Trustee Elliott: to the environment in the ecosystem so really it's it would it's it's to do with water conservation

[1:07:46] Trustee Elliott: you know in that policy 11 that the local trust committee may consider requiring cisterns for rain water collection for new residential dwellings units and cottages right so it's it's part of the whole water strategy it's not a full solution and now we're getting into debate but we might as well

[1:08:02] Trustee Elliott: It's

[1:08:03] Voice 4: the other piece that I thought of. It provided all of your waters going from your roof back into the ground and not up to the lawn.

[1:08:13] Voice 4: Part of the conservation side is that everybody on the east shore side can go cut something down and it's a lawn.

[1:08:19] Voice 4: Right.

[1:08:20] Voice 4: You know, where's all the water coming from?

[1:08:22] Voice 4: Right.

[1:08:22] Voice 4: It's not going to be fire fighting and other things that are not going to be available to you if there's an issue real quick.

[1:08:29] Voice 4: because it's gone back in the ground

[1:08:31] Voice 4: with the virus a few months later.

[1:08:33] Voice 4: You have no reserve.

[1:08:35] Voice 4: So there's lots of different

[1:08:37] Voice 4: considerations.

[1:08:40] Voice 4: Can I

[1:08:41] Trustee Elliott: see Trustee Luckin

[1:08:42] Trustee Elliott: at the Senate?

[1:08:45] Voice 4: It's a great

[1:08:47] Voice 4: conversation.

[1:08:49] Voice 4: That's part of this

[1:08:51] Trustee Elliott: initiative.

[1:08:53] Trustee Luckham: Trustee

[1:08:53] Trustee Elliott: Luckin, go ahead.

[1:08:55] Trustee Luckham: Yeah, you know, I don't want to get

[1:08:57] Trustee Luckham: into debate because there's lots of things

[1:08:59] Trustee Luckham: to discuss in this but i will say that the intention of this uh the rainwater catchment

[1:09:05] Trustee Luckham: piece is indeed to use that water that we can catch for non-potable uses such as washing cars

[1:09:14] Trustee Luckham: gardening etc and so the intention is to use it for non-potable uses and rainfall that falls on

[1:09:25] Trustee Luckham: on the ground recharges the wells for sure.

[1:09:28] Trustee Luckham: But let's use some of that for the non-potable uses.

[1:09:31] Trustee Luckham: That's the intention.

[1:09:33] Trustee Elliott: Okay.

[1:09:34] Trustee Elliott: So lots of good information already on the website.

[1:09:38] Trustee Elliott: I just checked on rainwater harvesting

[1:09:40] Trustee Elliott: in Gulf Islands frequently asked questions.

[1:09:42] Trustee Elliott: So multiple resources, let's not get into debate

[1:09:47] Trustee Elliott: but thank you so much for your submission.

[1:09:49] Trustee Elliott: We are now considering one small tiny aspect

[1:09:53] Trustee Elliott: of how does that policy on water conservation,

[1:09:56] Trustee Elliott: how would that connect to the land use by law

[1:10:00] Trustee Elliott: and become law, right?

[1:10:02] Trustee Elliott: So that's what we're considering with this project.

[1:10:04] Trustee Elliott: So

[1:10:04] Voice 2: everyone satisfied?

[1:10:07] Trustee Elliott: Thank you.

[1:10:08] Trustee Elliott: Thank you for that input.

[1:10:10] Trustee Elliott: Okay, I'll send you the letter by email.

[1:10:13] Trustee Elliott: All right.

[1:10:15] Trustee Elliott: So we'll continue with our agenda

[1:10:17] Trustee Elliott: unless people need a break.

[1:10:19] Trustee Elliott: I'm sure we need to have that one reduced in the show, I would have to forward it.

[1:10:26] Trustee Elliott: Thank you for coming today.

[1:10:29] Voice 3: Right.

[1:10:30] Trustee Elliott: And

[1:10:30] Voice 3: thank you for all your work.

[1:10:32] Trustee Elliott: We are here for the work.

[1:10:35] Trustee Elliott: Thank you.

[1:10:38] Trustee Elliott: So, let me copy.

[1:10:45] Trustee Elliott: So we turn into staff reports.

[1:10:47] Trustee Elliott: We've got the request for decision about this Edis Island LTC section for the annual report.

[1:10:56] Trustee Elliott: I had just one comment on it. Does anybody else want to have a go?

[1:11:09] Trustee Elliott: So we're on page 454.

[1:11:11] Trustee Elliott: So every year we, each LTC and each committee needs to submit a report with text for inclusion in the 2024-25 Annual Report for approval by Trust Council, Commission of the Ministry of Housing and Lease to Affairs.

[1:11:28] Trustee Elliott: So I don't think it needs introduction.

[1:11:30] Trustee Elliott: My only thought was that regarding Lot 88, I think the language is not strong enough.

[1:11:39] Trustee Elliott: encourage the cleanup of lot 88. It was required. It was a big legal cost. Do we want to change that

[1:11:51] Trustee Elliott: wording at all? It's on page 56 here.

[1:11:57] Trustee Luckham: You could change that from encouraged to directed.

[1:12:01] Trustee Elliott: Directed the

[1:12:02] Trustee Luckham: cleanup

[1:12:05] Trustee Elliott: of lot 88. Okay. And then I didn't have anything else.

[1:12:14] Trustee Luckham: no thank you for picking that up toby

[1:12:17] Trustee Elliott: okay so do i have a mover for the uh motion on page 54.

[1:12:24] Trustee Luckham: well i'm noticing uh chair elliott that it's actually that's at the top of this our

[1:12:29] Trustee Luckham: request for decision rwm so i was wondering what that meant um i'm happy to approve this as rec

[1:12:36] Trustee Luckham: as indicated in the uh on the on the on page 54 but why does it say rwm at the top

[1:12:44] Voice 6: all right oh for the meeting of rwm yeah i don't know but i think ken hunter is ahead of you

[1:12:53] Trustee Elliott: i think that's just that might have been an error okay

[1:12:58] Trustee Luckham: let's let ken read that motion out if you

[1:13:01] Trustee Luckham: want go

[1:13:02] Voice 4: ahead i move that the thesis on ltc approves the attached text for inclusion in

[1:13:07] Voice 4: the 2024-25 annual report for approval by trust council and submission to the minister of housing

[1:13:14] Voice 4: and municipal affairs thank

[1:13:16] Trustee Elliott: you sir do i have a seconder nope just wanted to say something as

[1:13:20] Trustee Elliott: amended can you consider that as

[1:13:22] Trustee Elliott: amended thank you thank you

[1:13:25] Trustee Elliott: and do i have a seconder seconder

[1:13:31] Trustee Luckham: oh yeah i had my joy i thought you caught that

[1:13:33] Trustee Elliott: okay trustee buckham second any discussion

[1:13:37] Trustee Elliott: all those in favor that's carried

[1:13:39] Trustee Elliott: thank you

[1:13:45] Trustee Elliott: sweet okay so it is my pleasure to um highlight item 13.2 here that the trust conservancy this

[1:13:55] Trustee Elliott: year is celebrating 35 years of conservation and um so i just wanted to highlight well as i sit on

[1:14:06] Trustee Elliott: on the Conservancy Board.

[1:14:08] Trustee Elliott: There'll be a few new additions to the website, notably,

[1:14:13] Trustee Elliott: and some attendance at community events and fairs.

[1:14:16] Trustee Elliott: If you'd like the Conservancy to attend on Thetis

[1:14:20] Trustee Elliott: or there's an event that would be suitable,

[1:14:24] Trustee Elliott: we can work with staff to make that happen

[1:14:28] Trustee Elliott: and sort of highlight that this is the year

[1:14:31] Trustee Elliott: that we celebrate 35 years of conservation.

[1:14:36] Trustee Elliott: So there is a new blog on the ITC website as well.

[1:14:41] Trustee Elliott: And it's called the Honest Trust Conservancy Journal.

[1:14:44] Trustee Elliott: There'll be a celebration on Salt Spring Island,

[1:14:46] Trustee Elliott: June 17th, 2019.

[1:14:48] Trustee Elliott: So just wanted to highlight that

[1:14:50] Trustee Elliott: and thank you to our staff for all the good work.

[1:14:54] Trustee Elliott: It's been a very interesting year.

[1:14:58] Trustee Elliott: Thank

[1:14:58] Trustee Luckham: you for the terrific work.

[1:15:00] Trustee Elliott: Yeah, I don't have anything to really update

[1:15:03] Trustee Elliott: from our board meeting.

[1:15:04] Trustee Elliott: We're continuing to have good discussions.

[1:15:07] Trustee Elliott: Although I will share a recent meeting with the executive committee at the joint meeting

[1:15:13] Trustee Elliott: between ITC and executive committee, which we're now having three times a year, because

[1:15:18] Trustee Elliott: we have so many issues to discuss in common, that we decided to explore the potential for

[1:15:28] Trustee Elliott: a land trust, essentially a trust fund, which is funny because the Conservatives used to

[1:15:34] Trustee Elliott: be called the trust fund trust fund trust fund board that was it um but working with first

[1:15:45] Trustee Elliott: nations partners um to basically secure more money uh for conservation initiatives and so it's

[1:15:55] Trustee Elliott: it's an idea at this point i think the crd has done some um some work and and in that and so

[1:16:04] Trustee Elliott: So Chair Patrick actually brought that forward.

[1:16:06] Trustee Elliott: So we're just striking a working group

[1:16:08] Trustee Elliott: to look at the potential right now.

[1:16:13] Trustee Elliott: Okay.

[1:16:15] Trustee Luckham: Active projects reports, we have-

[1:16:17] Trustee Luckham: Maybe we can move on from that.

[1:16:19] Trustee Luckham: I think we're just like to recognize

[1:16:21] Trustee Luckham: that the owl monitoring on Fetus Island

[1:16:24] Trustee Luckham: got highlighted in this report here.

[1:16:30] Trustee Luckham: And so that's a local bit of good news.

[1:16:34] Trustee Luckham: Thank you.

[1:16:34] Trustee Luckham: oh

[1:16:34] Voice 6: good yes thank you for that in the uh in the heron yeah

[1:16:39] Trustee Luckham: no no just not in the heron but on the

[1:16:44] Trustee Luckham: well maybe one page just part of that celebrating 35 years one of the photos is

[1:16:49] Trustee Luckham: owl monitoring on theta silent 2025 that's right yes

[1:16:53] Trustee Elliott: that's right and thanks to staff for putting

[1:16:57] Trustee Elliott: that together so quickly okay so

[1:17:00] Trustee Luckham: we've got a feature projects in the room earlier he's heavily

[1:17:04] Trustee Luckham: engaged in bat monitoring on fetus

[1:17:08] Voice 6: excellent okay

[1:17:12] Trustee Elliott: any comments on the page the project's report

[1:17:19] Trustee Elliott: it's a 70 variant can we remove any of these

[1:17:29] Trustee Elliott: yes the agendas belong to the local trust committee

[1:17:37] Trustee Elliott: so you can um oh for the the projects yeah sorry it's okay i don't know what you're talking about

[1:17:48] Voice 6: i'd love to hear

[1:17:49] Trustee Elliott: from you lisa um there's some items on the agendas that are ultimately

[1:17:54] Trustee Elliott: obviously don't feel irrelevant and so they can remove them or reorder them if they'd like

[1:17:59] Trustee Elliott: got it yeah not the active and you know what since we're on that topic and doug is here and

[1:18:07] Trustee Elliott: you mentioned uh engagement with uh penelaket some something that's been happening a few of

[1:18:13] Trustee Elliott: the other ltcs that i chair uh liskini and south pender is because we don't have we have a section

[1:18:21] Trustee Elliott: on our agenda for first nation reports from first nations um but never have reports because we're

[1:18:27] Trustee Elliott: just not there yet um but community groups that are actively involved uh even through a

[1:18:33] Trustee Elliott: reconciliation group or they're doing work with the First Nation in whose

[1:18:39] Trustee Elliott: territory they operate. Some of them have been actually writing reports on

[1:18:44] Trustee Elliott: activities that are happening related to reconciliation or what nations are up to

[1:18:50] Trustee Elliott: and they submit them to the LTC and we put them in our agenda. So it's been

[1:18:55] Trustee Elliott: working on South Pender, it's a very active group there with the St. Niche,

[1:19:00] Trustee Elliott: working with Wissanich leadership council and school board and Laskiti may do that and so

[1:19:06] Trustee Elliott: that's just something to consider it's this is just a form of distribution it really you know

[1:19:14] Trustee Elliott: it could be up to the LTC to pick it up but it might be just a way to communicate any initiatives

[1:19:21] Trustee Elliott: or relationship building or programs that are happening so if there's interest yes

[1:19:26] Voice 4: we do have

[1:19:29] Voice 4: there's the indigenous engagement group which i chair great and

[1:19:37] Voice 4: that's then maybe this

[1:19:40] Voice 4: project gets specific to reach your authority that was led

[1:19:44] Voice 4: uh first by christian's engagement to the first step was supposed to be detained from the

[1:19:50] Voice 4: the government's hierarchy that if you look at the permit to the farmer, the last step

[1:19:57] Voice 4: is to move up that up through the farm.

[1:20:02] Voice 4: So

[1:20:03] Trustee Elliott: if there's interest in submitting sort of a, not a report to do with that application,

[1:20:08] Trustee Elliott: but kind of broader activities, get in touch with me on that.

[1:20:13] Trustee Elliott: So future projects report, there's a lot of things that are, have nothing.

[1:20:20] Trustee Elliott: so do we want to look at this amend this at all um administrative i just it's just sort of a basket

[1:20:32] Trustee Elliott: with uh nothing in it anyways so

[1:20:36] Trustee Luckham: did you hear say i i don't know that i want to amend that at this

[1:20:40] Trustee Luckham: time okay we've got

[1:20:43] Trustee Luckham: the minor project thing started let's pursue that

[1:20:48] Trustee Elliott: okay so our next

[1:20:50] Trustee Elliott: The next meeting, then, is going to be in person, scheduled for Tuesday, July 29, 2025, at 9.30 here at the Thetis Island Community Centre, Forbes Hall, North Cove Road, Thetisville, BC.

[1:21:05] Trustee Elliott: We will be in person, and looking forward to that and seeing that application, hopefully.

[1:21:11] Trustee Elliott: I

[1:21:12] Voice 4: just have one question about page 64. The three lots subdivision, how's that progression?

[1:21:20] Voice 4: Do we know anything?

[1:21:24] Trustee Elliott: I'm pretty sure that's Marlis's file.

[1:21:27] Trustee Elliott: Oh, I see.

[1:21:28] Voice 4: So

[1:21:29] Trustee Elliott: I don't know the details, but yeah, I'm sure it's usually an administrative review for subdivisions.

[1:21:37] Trustee Elliott: perhaps if there is like a non-frontage waiver required the LTC would see a staff complaint

[1:21:45] Trustee Elliott: and be requesting that for the application but I'm not sure that's a requirement here

[1:21:54] Trustee Elliott: no worries we're getting information now's the time to do it any further questions comments

[1:22:05] Voice 7: No.

[1:22:06] Trustee Elliott: Call for adjournment.

[1:22:08] Trustee Elliott: All those in favor?

[1:22:09] Trustee Elliott: No.

[1:22:10] Voice 7: We do have a

[1:22:10] Voice 7: camera meeting.

[1:22:12] Trustee Elliott: I'm sorry.

[1:22:14] Trustee Elliott: It's too fast.

[1:22:15] Trustee Elliott: Okay.

[1:22:16] Trustee Elliott: So we are not adjourning.

[1:22:18] Trustee Elliott: And we do have a motion to go in camera.

[1:22:22] Trustee Elliott: I didn't expect that.

[1:22:23] Trustee Elliott: I apologize.

[1:22:24] Trustee Elliott: Oh, I mean, that's why.

[1:22:26] Trustee Elliott: It's here.

[1:22:27] Trustee Luckham: So I'll hold that the meeting be closed to the public in accordance with the Community

[1:22:31] Trustee Luckham: Charter, Part 4, Division 3, Section 90 subsection.

[1:22:34] Trustee Luckham: We are adjourned.

[1:22:34] Trustee Luckham: one F for the purpose of considering bylaw enforcement

[1:22:39] Trustee Luckham: if the council considers that disclosure

[1:22:41] Trustee Luckham: could reasonably expect it to harm the conduct

[1:22:43] Trustee Luckham: of an investigation under or enforcement of an enactment

[1:22:47] Trustee Luckham: and that the recorder and staff attend the meeting.

[1:22:50] Trustee Elliott: Thank you, move to have a seconder.

[1:22:53] Trustee Elliott: Second by Trustee Hunter, all those in favor?

[1:22:56] Trustee Elliott: Aye.

[1:22:57] Trustee Elliott: That is carried.

[1:22:58] Trustee Elliott: Can you please close the meeting?

[1:23:05] Trustee Elliott: I have one.

[1:23:09] Trustee Elliott: So it's more in a spiritual way.

ADOPTED 
 
Thetis Island ADOPTED 1 of 6 
Local Trust Committee Minutes 
June 3, 2025 
                                 Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
June 3, 2025 
Forbes Hall Community Centre 
North Cove Road, Thetis Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Peter Luckham, Local Trustee (electronic) 
 Ken Hunter, Local Trustee 
  
Staff Present: Margot Thomaidis, Planner 2 
 Brie Dinsdale, Planning Co-op Student 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There were approximately 5 members of the public in attendance. 
 
1. CALL TO ORDER 
The Chair called the meeting to order at 9:32 a.m. 
2. TERRITORIAL ACKNOWLEDGEMENT 
The Chair acknowledged that the meeting was held on the territory of the Coast Salish First 
Nations and spoke to the history of the Penelakut Tribe and Lyackson First Nation on the 
island.  
3. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
4. REPORTS 
4.1 Trustee Reports 
Trustee Luckham reported ongoing community conversation and concerns about 
potential aquaculture operations in Preedy Harbour and attendance at a local  
Repair Fair organized by the Thetis Island Community Climate Resilience Group. 
 
Trustee Hunter reported having community conversations and hearing concerns 
about potential aquaculture activity in the harbour. 
4.2 Chair's Report 
The Chair reported the following: 
• Continued attendance at Trust Programs Committee meetings to discuss 
Islands Trust Policy Statement amendments in preparation of anticipated first 
reading in late July followed by a six-month period of community engagement; 

ADOPTED 
 
Thetis Island ADOPTED 2 of 6 
Local Trust Committee Minutes 
June 3, 2025 
• Pre-budget engagement is being undertaken to inform the 2026/27 budget 
discussions and a survey is open until June 28 with additional information on the 
website; 
• Executive Committee is preparing for the June Trust Council meeting to be held 
on Salt Spring Island; and 
• Trust Council received a response from the province indicating the Ministry is 
not in a position to consider a governance review prior to the next general local 
elections. 
4.3 Electoral Area Director's Report - none 
5. PUBLIC COMMENTS 
A member of the public spoke to correspondence sent to the Local Trust Committee from 
the Community Climate Resilience Group which has been reviewing Thetis Island Official 
Community Plan Bylaw No. 88 and noted the group is seeking a progress report and any 
updates to Section 3 - Services and Policies, Section 3.4 - Water Systems, Section 4 - 
Natural and Heritage Water Resources, and Section 5 - Climate Change Adaptation and 
Mitigation. 
A member of public stated they were attending the meeting regarding their Green Shores 
application and noted that the process had been ongoing for some time. 
• The Planner detailed anticipated timelines for the application and indicated a 
staff report would be provided to the Local Trust Committee at the July meeting. 
• A Trustee noted that direction to draft bylaws and subsequent readings will 
depend on the LTC’s consideration of the application.   
6. MINUTES 
6.1 Local Trust Committee Minutes dated April 1, 2025 - for adoption 
By general consent, the Local Trust Committee meeting minutes of April 1, 
2025 were adopted. 
6.2 Section 26 Resolutions-Without-Meeting Report dated May 27, 2025 
Received for information. 
6.3 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated May 27, 2025 
The Chair stated she met with the Chair of the Valdez Island Conservancy group and 
the Islands Trust Conservancy Manager to address concerns and provide 
information about ways in which Islands Trust Conservancy can support Valdez 
Island Conservancy efforts. 
The Chair stated the Thetis Island Local Trust Committee directed a letter be sent to 
the applicant for TH-CL-2018.2 (Panacui) noting the Licence of Occupation received 
from the provincial government does not override local zoning regulations and 

ADOPTED 
 
Thetis Island ADOPTED 3 of 6 
Local Trust Committee Minutes 
June 3, 2025 
Executive Committee will be looking at the Protocol Agreement between Islands 
Trust and the Ministry which outlines a dispute resolution process.   
8. DELEGATIONS - none 
9. APPLICATIONS AND REFERRALS 
9.1 Galiano LTC Bylaw No. 291 Referral - for Response 
9.2 Galiano LTC Bylaw Nos. 296 & 297 Referral - for Response 
TH-2025-013 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee interests are unaffected by the 
Galiano Island Local Trust Committee Proposed Bylaw No. 291, 296, and 
297. 
CARRIED 
9.3 Salt Spring LTC Bylaw Referral No. 543 - for Response  
9.4 Salt Spring LTC Bylaw Nos. 544 & 545 - for Response 
TH-2025-014 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee interests are unaffected by the Salt 
Spring Island Local Trust Committee Proposed Bylaw No. 543, 544 and 545. 
 
CARRIED 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Potential Minor Project 2025/2026: Draft Project Charter - Staff Report 
The Planner summarized the staff report and highlighted the following: 
• The report provides a Draft Project Charter for a Targeted Land Use Bylaw 
Amendment Review project with focus on rainwater storage, fence setbacks, 
and derelict vehicles;  
• Combining these three priorities into one minor Land Use Bylaw amendment 
project presents opportunity for completion of the work within the upcoming 
fiscal period; and 
• To stay within the scope of a minor project staff suggest one Community 
Information Meeting be held prior to a Public Hearing. 
 
Discussion ensued and the following comments were noted: 
• The proposed Project Charter outlines initial early informal engagement and 
correspondence with First Nations; 
• The Project Charter will be sent to Penelakut Tribe and Lyackson First Nation 
prior to drafting of bylaws and should either Nation request more fulsome 
engagement, or additional time for consideration, staff will report back with 
options to amend the Project Charter; 
• There are currently no rainwater catchment or storage requirements in the Land 
Use Bylaw;  

ADOPTED 
 
Thetis Island ADOPTED 4 of 6 
Local Trust Committee Minutes 
June 3, 2025 
• The Official Community Plan encourages rainwater catchment, storage, and 
use, and the project proposes to amend the Land Use Bylaw to make the policy 
a requirement; and 
• Trustee Hunter noted he is not in support of directing rainwater collection and 
would like to hear from the community and First Nations to determine if they 
support the requirement. 
TH-2025-015 
   It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee endorse the draft Project 
Charter, dated June 3, 2025 for the Targeted Land Use Bylaw Amendment 
Updates – Rainwater, Fences, and Derelict Vehicles minor project. 
CARRIED 
11. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
11.1 Email dated May 26, 2025 from Thetis Island Community Climate Resilience 
regarding Thetis Island Official Community Plan Bylaw No. 88 
  Discussion ensued and the following comments were noted: 
• The Official Community Plan guides land use decision making for the Local Trust 
Committee when considering rezoning or creating bylaw; 
• Cowichan Valley Regional District monitors a test well on Thetis Island; 
• Test well data is maintained by the provincial government and the public can 
request the data; 
• Provincial legislation allows wells to be registered which aids in monitoring 
water supply volumes; and 
• The Islands Trust website has a freshwater sustainability page featuring 
webinars and sustainability strategies and freshwater and groundwater mapping 
throughout the southern Gulf Islands has been undertaken since 2018 with 
specific islands working on water balance methodology. 
12. NEW BUSINESS - none 
13. STAFF REPORTS 
13.1 2024/25 Annual Report - Approval of the Thetis Island LTC's Section - Request 
for Decision 
In the second bullet point change the word “encourage” to “directed”. 
TH-2025-016 
   It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee approves the attached text for 
inclusion in the 2024/25 Annual Report for approval by Trust Council and 
submission to the Minister of Housing and Municipal Affairs as amended. 
CARRIED 

ADOPTED 
 
Thetis Island ADOPTED 5 of 6 
Local Trust Committee Minutes 
June 3, 2025 
13.2 Trust Conservancy Celebrating 35 Years of Conservation 
Received for information. 
13.3 Trust Conservancy - The Heron - Spring Edition 
Received for information. 
13.4 Highlights of Trust Conservancy Board Meeting dated March 18, 2025 
Received for information. 
13.5 Applications Report dated May 27, 2025 
Received for information. 
13.6 Trustee and Local Expense Report dated February, 2025 
Received for information. 
13.7 Adopted Policies and Standing Resolutions 
Received for information. 
13.8 Local Trust Committee Webpage 
No updates required. 
14. WORK PROGRAM 
14.1 Active Projects Report – none 
14.2 Future Projects Report dated May 27, 2025 
Received for information. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Tuesday, July 29, 2025 at 9:30 am at Thetis 
Island Community Centre (Forbes Hall), North Cove Road, Thetis Island, BC 
16. CLOSED MEETING 
16.1 Motion to Close the Meeting 
TH-2025-017 
   It was MOVED and SECONDED, 
That the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s.90(1)(f) for the purpose of considering: 
• (f)law enforcement, if the council considers that disclosure could 
reasonably be expected to harm the conduct of an investigation under or 
enforcement of an enactment; 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The meeting was closed to the public at 10:54 a.m. 
16.2 Recall to Order 
The meeting was recalled to order at 11:38 a.m. 
16.3 Rise and Report - none 

ADOPTED 
 
Thetis Island ADOPTED 6 of 6 
Local Trust Committee Minutes 
June 3, 2025 
17. ADJOURNMENT 
By general consent, the meeting was adjourned at 11:38 a.m. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder