Gambier Island Local Trust Committee regular meeting, July 2, 2025

[0:00:04] Voice 5: All right, we're ready.

[0:00:06] Trustee Patrick: All right, well, good morning, everyone.

[0:00:09] Trustee Patrick: I'd like to call this a regular meeting

[0:00:12] Trustee Patrick: of the Executive Committee to Order.

[0:00:16] Trustee Patrick: Always acknowledge how grateful we are to be meeting

[0:00:18] Trustee Patrick: in the territories of many Coast Salish First Nations.

[0:00:22] Trustee Patrick: I wanted to reflect on the articles running,

[0:00:25] Trustee Patrick: I think it was in the Times Colonist on Laskiti

[0:00:28] Trustee Patrick: about being in the middle of everywhere.

[0:00:30] Trustee Patrick: wear. And the project, the archaeology community project on Laskiti, it was about recognizing the

[0:00:40] Trustee Patrick: evidence of First Nations presence in the islands for thousands of years, and that it was right in

[0:00:50] Trustee Patrick: front of our face, just had to look. And on our Gabriola meeting last week, there was a geotech

[0:00:58] Trustee Patrick: report, a geotech report making reference to carbon dating on burials of over 2,000 years old

[0:01:07] Trustee Patrick: on a project. And it just really makes you stop and think. And I think it's important in the work

[0:01:15] Trustee Patrick: that we do to really know that these islands were and are in the middle of everywhere and so

[0:01:22] Trustee Patrick: so important to so many Coast Salish First Nations.

[0:01:28] Trustee Patrick: So I'm Laura Patrick, and I'm joined today by fellow vice chairs.

[0:01:34] Trustee Patrick: I'm elected on Salt Spring Island, and I'm joined by Trustee Elliott from Gabriola Island,

[0:01:39] Trustee Patrick: or I guess Vice Chair Elliott in this meeting, Vice Chair Maude from Maine Island, and Vice

[0:01:44] Trustee Patrick: Chair Peterson from Laskete.

[0:01:47] Trustee Patrick: Good morning from Hawaii.

[0:01:50] Trustee Patrick: So thank you.

[0:01:52] Trustee Patrick: And I'm going to turn over to CAO Broney to introduce the staff.

[0:01:57] Voice 6: Good morning. Thank you, Chair.

[0:01:58] Voice 6: Joining us this morning, Director of Trust Area Services, Claire Freider.

[0:02:02] Voice 6: Director of Legislative and Information Services, David Marler.

[0:02:06] Voice 6: Director of Planning Services, fresh back from his kayak adventure, Stefan Cermak.

[0:02:12] Voice 6: Executive Coordinator, Alexandra Trifonides.

[0:02:15] Voice 6: And I think that is all of our staff for today.

[0:02:18] Voice 6: um director of uh financial and employee services julia bobs is still away this week

[0:02:23] Trustee Patrick: thank you very much uh we have an agenda before us are there any additions or changes to the agenda

[0:02:31] Voice 2: um

[0:02:32] Trustee Patrick: advice your mod um

[0:02:34] Voice 2: yeah i guess maybe i'd like to have a brief discussion about

[0:02:38] Voice 2: email communications with trustees okay

[0:02:44] Trustee Patrick: just all right um and would that be new business

[0:02:50] Voice 2: I suppose so, yes, please.

[0:02:52] Trustee Patrick: So we'll make that 11.6.

[0:02:58] Trustee Patrick: Sorry.

[0:03:00] Trustee Patrick: I also wanted to add letter writing in regards to Salt Spring Island.

[0:03:08] Trustee Patrick: We have a minister's visit coming up and a letter that's being prepared in regard to that,

[0:03:13] Trustee Patrick: as well as there had been some advocacy about home port changes with BC Ferries.

[0:03:19] Trustee Patrick: Could we add that, I guess, as new business too, 11.7?

[0:03:23] Trustee Patrick: that's any other items with that can we approve the agenda as amended through general consent

[0:03:35] Trustee Patrick: excellent okay uh so we're moving on to we have draft a minute meeting here from

[0:03:46] Trustee Patrick: june 17th page 5 of the agenda package item 5.1 are there any additions or changes to the minutes

[0:03:53] Trustee Patrick: it's not seeing any. Can we approve the minutes through general consent? Thank you. I'm going to

[0:04:02] Trustee Patrick: move on to then we have the follow-up action list on item 6.1, and I will turn over to CAO Ruben

[0:04:11] Trustee Patrick: Broney to lead us through that.

[0:04:14] Voice 6: Thank you, Chair. In terms of the CAO items, nothing really to

[0:04:19] Voice 6: update there. Second item is generally covered by the items on today's agenda, so unless there's any

[0:04:25] Voice 6: Any questions for me from the Executive Committee,

[0:04:29] Voice 6: I will hand it over to Director Marler

[0:04:32] Voice 6: to walk through the Legislative and Information Services items.

[0:04:41] Voice 6: Director Marler?

[0:04:43] Voice 1: Oh, sorry, yeah, through the Chair.

[0:04:47] Voice 1: The follow-up action list on page 10, stats on page 10.

[0:04:51] Voice 1: The first two items are still on here with myself and Director Freighter,

[0:04:56] Voice 1: targeted for September and October.

[0:04:58] Voice 1: so hopefully we can provide a little bit more updates on those the next meeting

[0:05:06] Voice 1: the the third item on that page we do hope to have that to you for September

[0:05:12] Voice 1: as well so I don't have anything additional to speak on that on page 11

[0:05:18] Voice 1: item 4 is the code of conduct training so we did the council training and the

[0:05:28] Voice 1: think it'd be interesting to get some feedback on that and advise whether we need more of that or

[0:05:38] Voice 1: how to advance that more we also have training plan for the chairs of the different boards

[0:05:46] Voice 1: that's in the planning phase right now we hope to do that before september um probably a couple of

[0:05:52] Voice 1: electronic meetings and then the last item which is drafting a new code of conduct that is something

[0:05:58] Voice 1: that's kind of pending the outcome of these sessions as to look at what exactly you would

[0:06:05] Voice 1: like to have in your standards of conduct with the intent of having something that can be given

[0:06:10] Voice 1: to the next council in 2026. The item number five on there is updating policy 612.2 and that's

[0:06:23] Voice 1: planned to be done before September as well. So I've got nothing to add to that. So that's it for

[0:06:28] Voice 1: my follow-up action list if there's any questions on that um i'll try and answer them thank you

[0:06:38] Trustee Patrick: go ahead trustee peterson um

[0:06:42] Voice 11: not so much a question as uh just a thought um as we're

[0:06:48] Voice 11: doing the work on um conduct uh training respectful meetings and effective governance

[0:06:56] Voice 11: governance um it'd be great if we can think about what is going to be applicable for new term

[0:07:05] Voice 11: trustees uh post-election so just sort of uh reflecting on on what what if anything is

[0:07:14] Voice 11: transferable in terms of going into the next term um so sort of just a heads up on on thinking that

[0:07:22] Voice 11: that that would be important and good stuff to have early in a term before

[0:07:27] Trustee Patrick: you answer that i

[0:07:28] Trustee Patrick: was going to follow up on we had been planning a committee of the whole um with the legal team

[0:07:35] Trustee Patrick: i thought it was understanding they were going to present some options so i guess that would probably

[0:07:39] Trustee Patrick: be related to that answer as well so is there any update on those next steps i guess is the question

[0:07:50] Trustee Patrick: oh

[0:07:51] Voice 1: i'm sorry that was a question um yeah so we have some uh funding to work with our lawyer

[0:07:58] Voice 1: on um whatever aspect of code of conduct you would like so i think following this we can

[0:08:06] Voice 1: you know we had the session with allison at council i think getting some feedback on that

[0:08:12] Voice 1: would be the first step also to do these training sessions for the um the chairs get those done and

[0:08:18] Voice 1: get feedback on that i think then we can have a look at specifically what we'd like our lawyers

[0:08:23] Voice 1: to do for us whether it's coming to council to do some additional work on the legal aspect

[0:08:30] Voice 1: or is it just working with us to develop a new code of conduct with enforcement options in there

[0:08:37] Voice 1: so i think that and then the orientation is a separate issue we haven't fully turned our minds

[0:08:42] Voice 1: to that it's on our work program for what we need to do for the 2026 term trustees so that definitely

[0:08:51] Voice 1: needs some thinking as well i will start what we did last year what we're learning from this

[0:08:56] Voice 1: and develop some code of conduct into the orientation session as well i'm not sure if

[0:09:02] Voice 1: that answered the question but uh thanks yep

[0:09:05] Trustee Patrick: thank you so i'll carry on and see you brony

[0:09:08] Trustee Patrick: me.

[0:09:09] Voice 6: Thank you. Director Cermak is up next for planning services.

[0:09:17] Voice 4: Good morning everybody. I'm

[0:09:19] Voice 4: grateful to be coming to you from Salt Spring Island, the unceded territory of many Coast Salish

[0:09:22] Voice 4: First Nations. Always grateful to come home to this wonderful head. What can I tell you about

[0:09:28] Voice 4: my list here? The first one, there's no progress to report or no new information. The second one,

[0:09:34] Voice 4: in regards to conveying a letter to the Ministry of Housing and Municipal Affairs, just touched

[0:09:40] Voice 4: which based briefly with Director Frater this morning,

[0:09:43] Voice 4: and she'll be talking about,

[0:09:44] Voice 4: or at least working with her team to draft such letters,

[0:09:47] Voice 4: and I'll tune in to make sure that

[0:09:49] Voice 4: planning services will be supportive in those actions.

[0:09:52] Voice 4: And the last one, amending the bylaw referral response form

[0:09:55] Voice 4: as requested at the last meeting I attended.

[0:09:57] Voice 4: That's being actively worked on via legislative services.

[0:10:02] Voice 4: Specifically, I'm grateful to Rob Pingel for his work.

[0:10:05] Voice 4: He's starting on that.

[0:10:06] Voice 4: He had some great ideas to harmonize that with other processes.

[0:10:09] Voice 4: And I'd just like to say I express my gratitude to Robert Kojima for covering for me all the way.

[0:10:15] Voice 4: Always know I'm good hands when I'm away and if he's covering.

[0:10:18] Voice 4: Trustee

[0:10:22] Trustee Patrick: Peterson, then Trustee Mott, Vice Chair Peterson, Vice Chair Mott.

[0:10:29] Voice 11: Again, not so much a question as a reflection.

[0:10:34] Voice 11: Item one around the First Nations referrals.

[0:10:37] Voice 11: I think certainly we're getting a bit more clarity in some cases that things like sending out email referrals are not necessarily the way to communicate with all the nations.

[0:10:55] Voice 11: and learning around sort of the subtleties

[0:11:00] Voice 11: of adapting our processes in a way

[0:11:07] Voice 11: that's more responsive to the actual needs of nations.

[0:11:11] Voice 11: So, again, just a reflection.

[0:11:16] Voice 4: Maybe I can respond to that just in a quick moment there, Chair.

[0:11:20] Voice 4: And I appreciate that, Trustee or Vice Chair Peterson.

[0:11:23] Voice 4: I'd just like to say, you know, I've been, like others,

[0:11:27] Voice 4: connecting via text and sending images back and forth, maps and that kind of thing.

[0:11:34] Voice 4: So I'm learning how to adapt in different ways to make sure we record it as opposed

[0:11:38] Voice 4: to our normal colonial systems and yet communicate in ways that they're adaptive.

[0:11:43] Voice 4: So it's an ever-moving process and I appreciate you for your patience as we adapt.

[0:11:49] Trustee Patrick: Thank you.

[0:11:49] Trustee Patrick: Vice-Chairman.

[0:11:51] Voice 2: Thank you, Chair.

[0:11:52] Voice 2: Not sure.

[0:11:53] Voice 2: I might have got confused because it does happen.

[0:11:55] Voice 2: In a previous meeting, we were talking about previous reports about subdivision authority with the province.

[0:12:05] Voice 2: Director Frater kindly forwarded a briefing note that touched on it.

[0:12:10] Voice 2: But I understood that there was a larger report that had been prepared many, many years ago that was going to be forwarded.

[0:12:17] Voice 2: And I don't know if I was mistaken or if it's still in the process.

[0:12:21] Voice 2: We just wanted to follow up on that.

[0:12:23] Voice 2: Thank you.

[0:12:26] Voice 4: In response, Chair?

[0:12:29] Trustee Patrick: Let's go.

[0:12:30] Trustee Patrick: We'll proceed if you can.

[0:12:32] Voice 4: I was going to say, I'll look into it, is really what I was going to say.

[0:12:34] Voice 4: I've lost that thread.

[0:12:35] Voice 4: I know we forwarded something from the previous report that had been done previously to Trust

[0:12:40] Voice 4: Council.

[0:12:40] Voice 4: I recall clearly the report that was sent, but I'll have to double check if that was

[0:12:44] Voice 4: precisely what you were looking for, Vice Chair Maud.

[0:12:47] Voice 2: Thank you.

[0:12:49] Trustee Patrick: All right.

[0:12:49] Trustee Patrick: So carry on, CAO Brunny.

[0:12:52] Voice 6: Thank you, Chair.

[0:12:53] Voice 6: I think in the absence of Director Mobbs, nothing to speak to on her two items, unless

[0:12:58] Voice 6: unless Director Frater, before she picks up her list,

[0:13:01] Voice 6: wants to provide any sort of update on item two there

[0:13:04] Voice 6: related to the honoraria item.

[0:13:08] Voice 7: And through the chair, I can just say that that project

[0:13:11] Voice 7: is now with Director Mobs, so we'll await her return.

[0:13:15] Voice 7: I think there's some research that's required

[0:13:17] Voice 7: on the financial end of things prior to moving that forward.

[0:13:24] Voice 7: And if you like, chair, I can move into my report.

[0:13:28] Trustee Patrick: Please do.

[0:13:29] Voice 7: Okay, thank you.

[0:13:31] Voice 7: Essentially, I'm not going to walk you through all the items

[0:13:32] Voice 7: because there still is quite a list, but we'll let you know that now that we're through getting

[0:13:36] Voice 7: you, the draft committee, the whole agenda and a number of project pieces, we're going to be

[0:13:41] Voice 7: working towards quite a number of letters that show up in both this follow-up action list and

[0:13:45] Voice 7: the Trust Council one. So there's a bit of a letter writing initiative to come. So we'll be

[0:13:49] Voice 7: working on all of those letters and I'm happy to take questions on anything on the fuel and then

[0:13:55] Voice 7: I can give you a little bit more of a broader update if you like.

[0:14:01] Trustee Patrick: Thank you. One letter that

[0:14:04] Trustee Patrick: that I thought of that I don't think exists in our follow-up action list is

[0:14:07] Trustee Patrick: should we be thanking say out first nation for hosting the feast and where,

[0:14:12] Trustee Patrick: where should we make a resolution for that or what would.

[0:14:17] Voice 7: Certainly resolutions are always helpful to staff in terms of tracking the

[0:14:20] Voice 7: volume of things that are going on. But yes,

[0:14:23] Voice 7: we will be following up staff to staff because of course we've got grant

[0:14:26] Voice 7: reporting to do jointly and then we'll be moving into the protocol agreement

[0:14:30] Voice 7: discussions, but certainly if

[0:14:32] Voice 7: you'd like to send a letter,

[0:14:33] Voice 7: please do pass a resolution.

[0:14:34] Voice 7: I

[0:14:35] Trustee Patrick: guess I'll look to see if there's a better place on the agenda to discuss that. Maybe that's, seeing it was right before Trust Council, maybe we can deal with it at that point.

[0:14:44] Voice 6: Sure.

[0:14:44] Trustee Patrick: Thanks. All right. Annie, carry on.

[0:14:50] Voice 7: are there any questions about any of the items so i'll just give you an update that um yeah we're

[0:14:55] Voice 7: moving to dealing with all these letters we're going to be working on the reconciliation action

[0:14:59] Voice 7: plan we had a draft in the spring and haven't had an opportunity to look at it since um so we are

[0:15:04] Voice 7: hoping in the coming weeks to circle back to that project and with the hope of getting something to

[0:15:08] Voice 7: trust council in september but we'll see how we'll just see how we go um continued hiring both with

[0:15:14] Voice 7: conservancy and for this team as you know policy statement project has quite a number of moving

[0:15:19] Voice 7: pieces right now um and then i'm working towards um with the conservancy manager around your joint

[0:15:25] Voice 7: itc ec meeting on september 23rd so we're going to start work on that agenda as well

[0:15:31] Voice 7: uh so those are sort of the highlights coming out of trust area services and uh happy to take any

[0:15:36] Voice 7: questions looks

[0:15:39] Trustee Patrick: like you're off the hook okay

[0:15:42] Voice 7: great um i'll just let you know that our senior

[0:15:44] Voice 7: indigenous um indigenous relations advisor is off today so if there's any questions showing on that

[0:15:49] Voice 7: list which will also be duplicated somewhere higher with one of the directors you've dealt

[0:15:53] Voice 7: with i'd be happy to take those questions today as well all

[0:15:58] Trustee Patrick: right any questions no right oops

[0:16:04] Trustee Patrick: trustee peterson a vice

[0:16:08] Trustee Patrick: chair not a

[0:16:09] Voice 11: question again but just uh uh just so appreciate um

[0:16:15] Voice 11: having this senior uh indigenous relations advisor um on our follow-up action list i

[0:16:24] Voice 11: I think it's great to have not only the record of what's going on,

[0:16:30] Voice 11: but just a reminder of how important this work is.

[0:16:33] Voice 11: Really appreciate this being part of our regular agendas now.

[0:16:39] Trustee Patrick: Thank you.

[0:16:40] Trustee Patrick: Okay.

[0:16:41] Trustee Patrick: CEO Brownie, any other items?

[0:16:44] Voice 6: No, I think that is it,

[0:16:46] Voice 6: Chair, for that item.

[0:16:47] Trustee Patrick: All right.

[0:16:47] Trustee Patrick: Any final questions on the follow-up action list?

[0:16:51] Trustee Patrick: Great.

[0:16:52] Trustee Patrick: Then we'll turn over to item 6.2 on the agenda,

[0:16:54] Trustee Patrick: which is Vice Chair Updates.

[0:16:57] Trustee Patrick: And I guess I'll start with Vice Chair Maud.

[0:17:00] Trustee Patrick: I think you had Denman Island LTC last week.

[0:17:03] Voice 2: Thank you, Chair.

[0:17:04] Voice 2: Yes, we had a really good electronic meeting last week,

[0:17:08] Voice 2: basically centered around the road forward for the housing project.

[0:17:13] Voice 2: It was a really good, solid conversation.

[0:17:18] Voice 2: I think the highlight of the meeting was the mapping done

[0:17:21] Voice 2: done by Platter Chadwick with regards to actually the areas

[0:17:27] Voice 2: that this project might be applicable to.

[0:17:31] Voice 2: This is the concept of allowing additional dwelling units

[0:17:37] Voice 2: on a property, not unlike what Main Island has been doing.

[0:17:41] Voice 2: The interesting part was the amount of area

[0:17:45] Voice 2: that this actually applies to.

[0:17:46] Voice 2: There's been a lot of concern with the community

[0:17:48] Voice 2: that we were opening up Pandora's box

[0:17:50] Voice 2: and there was going to be a development that was going to destroy the island.

[0:17:54] Voice 2: Everything was going to get overbuilt and such.

[0:17:57] Voice 2: And when you actually looked at the mapping of the non-ALR lands,

[0:18:03] Voice 2: the non-heritage conservation zones and such, it's like 10-15% of the island.

[0:18:11] Voice 2: And it's focused on the areas of the island actually that already are subdivided and developed.

[0:18:16] Voice 2: developed. It took the temperature down quite a bit because it showed that this was a rather

[0:18:23] Voice 2: conservative project. In my mind, it's got a lot of common sense. We've got fairly strong

[0:18:31] Voice 2: embracement from the community to date. As I said, there's some concerns about it being too much, but

[0:18:36] Voice 2: I think the mapping shows it's not. We've got a really good road forward. We have a commitment

[0:18:44] Voice 2: from the planning staff that we're actually going to get the project done by the end of

[0:18:48] Voice 2: this session. So just over a year away. And looking at all the proposals, it looks like

[0:18:57] Voice 2: it's doable. Unless we have meetings with people where they're really upset. I think we've got a

[0:19:05] Voice 2: really strong road forward. We have an upcoming weekend community session at the Farmers Market

[0:19:11] Voice 2: in community hall with trustees and planners to get that final feedback but overall i will say

[0:19:18] Voice 2: that from when i started on denman not that long ago housing was a huge concern and people thought

[0:19:27] Voice 2: that there was no way that the trust was gonna be able to do anything because we haven't done

[0:19:30] Voice 2: anything in 30 years and i can say you know i'm really proud of the local trust committee

[0:19:37] Voice 2: committee and the staff that have made really huge strides of progress and I think we're looking for

[0:19:44] Voice 2: a very very positive outcome for the community for Islands Trust as a whole because a lot of

[0:19:49] Voice 2: what we're doing is setting models for other islands and I'm really really happy with what's

[0:19:55] Voice 2: going on there and look forward to a very very positive outcome thank you all

[0:19:59] Trustee Patrick: right thank you

[0:19:59] Trustee Patrick: you very much vice chair peterson thank

[0:20:05] Voice 11: you chair um no ltcs uh uh from me since we last met but uh

[0:20:12] Voice 11: hornby island is coming up this week um and uh electronic due to the um high levels of traffic

[0:20:24] Voice 11: and and challenges getting to hornby at this time of year with uh especially on a friday

[0:20:31] Voice 11: But I think what stands out for me in the newly amalgamated section here with chair updates and advocacy topics, and I know, Chair, that you've put this on for discussion later, but in discussions with some senior staff here,

[0:20:57] Voice 11: I think it's important that local trust committees get some clarity around what are the boundaries,

[0:21:06] Voice 11: what are the guidelines around advocacy, what's appropriate,

[0:21:10] Voice 11: where are we touching up against legal issues,

[0:21:15] Voice 11: Uh, because our communities do have, um, expectations that our local elected leaders will advocate on important issues to the community.

[0:21:30] Voice 11: So just, again, more of a reflection around needing some clarity for LTCs on advocacy.

[0:21:41] Voice 11: And obviously, there's lots of important issues that our communities are very interested in and strongly want our voices to weigh in.

[0:21:55] Trustee Patrick: Thank you very much.

[0:21:57] Trustee Patrick: Trustee Elliott.

[0:22:02] Trustee Patrick: Vice Chair Elliott.

[0:22:03] Voice 8: Good morning, everyone. Can you hear me okay? Okay. Yes, no LTC meetings since we last met either. For Main Island, I guess it's been about a month. We'll see draft bylaws for the project related to housing, the land use bylaw at the end of the month.

[0:22:24] Voice 8: Um, South Pender, we're in an interesting situation. There's a bit of a complicated issue

[0:22:34] Voice 8: with, uh, referrals to First Nations, um, specifically Wissainich elders, um,

[0:22:43] Voice 8: not necessarily the Wissainich Leadership Council with regard to the Draft By-law, uh, 129.

[0:22:50] Voice 8: and so draft bylaw 129 was given first reading um at our last meeting in may and that would amend

[0:23:00] Voice 8: the land use bylaw in regard to house sizes side setbacks and setbacks to the sea we have a special

[0:23:06] Voice 8: meeting scheduled for this friday july 4th and that's the only item um basically it's a community

[0:23:13] Voice 8: information meeting to to to discuss it we're not going it's not a public hearing we're not

[0:23:18] Voice 8: um going through um the next readings um so referrals to first nations will be going out

[0:23:30] Voice 8: i believe later this month according to staff um however what's come up recently is

[0:23:38] Voice 8: because we have some community members um who've been actively engaging with with saint nechi

[0:23:46] Voice 8: elders on community-related language revitalization events in South Pender,

[0:23:59] Voice 8: they had asked, or they wanted to ensure that these elders had a chance to comment

[0:24:06] Voice 8: on the draft bylaw as part of the process and the challenge is we we and i i had gotten staff advice

[0:24:20] Voice 8: on this earlier because we don't want to go outside of the regular administrative process

[0:24:26] Voice 8: adding extra work or extra referrals but we don't have a process in place for

[0:24:32] Voice 8: for these sort of community to community relationship building liaisons, where a community

[0:24:42] Voice 8: member who has a vested interest in, you know, their own, the bylaws for their own,

[0:24:50] Voice 8: for the South Pender LTC, presenting those to an external body for comment and bringing them

[0:24:59] Voice 8: to the ltc and and sort of framing the discussion so it's a bit of a tricky situation um and i'll

[0:25:08] Voice 8: be seeking staff advice before friday's meeting so hopefully i can connect with joe elliott

[0:25:16] Voice 8: we did connect on this issue in late may um and the satanist leadership council is fine with these

[0:25:26] Voice 8: elders giving comments and we invited them to the to the meeting but it's not an ltc to the elders

[0:25:32] Voice 8: communication it's going via this these community members so um i just need some uh guidance on that

[0:25:44] Voice 8: um sorry where else my fetus is also got some interesting um community conversation going on

[0:25:52] Voice 8: uh sorry just let me look at my notes here so members of the community have organized a town

[0:26:00] Voice 8: hall meeting which i believe happened just june 26th on the aquaculture license um issue and had

[0:26:08] Voice 8: invited mla uh deborah toporowski toporowski the mla for couch and valley uh they copied the ltc on

[0:26:18] Voice 8: their office's response to some of their community or their questions about process

[0:26:23] Voice 8: so I'm expecting this will come up at the next LTC meeting on July 29th it's still very much

[0:26:28] Voice 8: a live issue and also with Thetis I was asked to because I brought up the Gabriola water footprint

[0:26:43] Voice 8: project um at a community LTC meeting I was asked if I would give a presentation as part of their

[0:26:51] Voice 8: water fair July 27th to 28th um or sorry 29th rather about the broad strokes of the water

[0:27:01] Voice 8: footprint project and so um Stefan I did connect with William I believe it was two weeks ago

[0:27:13] Voice 8: and sort of he sort of indicated well the the results of that project on Gabriola are not ready

[0:27:19] Voice 8: they're not presented to the LTC yet so we can't talk about that obviously but the broad strokes of

[0:27:24] Voice 8: how the water work informs our OCP review um whether I could present on that so um looking

[0:27:33] Voice 8: for some staff support and maybe not necessarily putting together slides but making sure that what

[0:27:40] Voice 8: what I present is you know accurate and vetting it so that would be July 29th anticipated

[0:27:46] Voice 8: on Sunday on Thetis Island and finally Laskiti I've got a meeting scheduled with

[0:27:58] Voice 8: our regional planning manager for tomorrow because the planner is off right now and we're supposed to

[0:28:04] Voice 8: get a minor we're supposed to get an update on a potential minor project to engage with First

[0:28:09] Voice 8: nations to identify core concerns and interests that will inform the ocp review project so our

[0:28:17] Voice 8: next meeting is july 14th and um i've asked for a status update i think we'll get a briefing we

[0:28:22] Voice 8: may not get the full report um i think that's it for the islands that i represent all right thank

[0:28:30] Trustee Patrick: you i think you have a number of issues to follow up with stuff on between this meeting so um please

[0:28:35] Trustee Patrick: Please let us know if you need further assistance from the executive.

[0:28:39] Trustee Patrick: Okay, for me, I think I won the meetings.

[0:28:44] Trustee Patrick: I had both Gambier LTC as well as Gabriela LTC last week.

[0:28:49] Trustee Patrick: First of all, there was the exciting announcement from Ministry of Forests

[0:28:54] Trustee Patrick: that the Squamish Nation and the province had signed an agreement

[0:28:58] Trustee Patrick: to guide forest stewardship in the Squamish Nation territory.

[0:29:03] Trustee Patrick: And two of the properties are located on Gambier, or in Gambier local trust area. There's the northeast corner of Gambier Island and Anvil Island. And the Islands Trust will be receiving some more information on the agreements in the coming times here.

[0:29:27] Trustee Patrick: For Gambier, there's been a bit of, I guess, a cluster of complaints that the island is working through, and the local trust committee has made space for emerging issues in the OCP land use bylaw engagement project as it goes forward to allow some space to talk about these issues that have been raised.

[0:29:52] Trustee Patrick: On Gambier, there's a development permit that has been making its way.

[0:30:00] Trustee Patrick: way through the process it is great it's gabriela not gambier oh sorry thank you it's right in front

[0:30:05] Trustee Patrick: of me you're right gabriela um there's a development permit to area and steep slopes

[0:30:12] Trustee Patrick: that is um for the islands trust it is a an item outstanding for a subdivision

[0:30:19] Trustee Patrick: in that area a lot of concerns this is the area where the burials that i referenced in our opening

[0:30:26] Trustee Patrick: statement are located. The local trust committee had asked staff to report back on whether or not

[0:30:34] Trustee Patrick: they could tie the work related on the development permit to the subdivision approval or not. And

[0:30:40] Trustee Patrick: that will be considered at their next meeting. They'll be proceeding with some engagement over

[0:30:49] Trustee Patrick: the summer for the OCP project, just some deeper thinking on some questions. And the LTC provided

[0:30:57] Trustee Patrick: provided some clear communication on what they'd like to see to guide the public on those questions.

[0:31:04] Trustee Patrick: And that's my report. There's no questions on anybody. We'll proceed on to the next item. And

[0:31:11] Trustee Patrick: that's the Islands Trust Conservancy liaison report. That would be Vice Chair Elliott.

[0:31:17] Voice 8: Thank you, Chair. Yeah, not much to report. We have our in-person

[0:31:23] Voice 8: meeting of the board on tuesday july 22nd and that'll also be the itc board ec liaison meeting

[0:31:32] Voice 8: uh so board members will be in person and i understand sorry my cat is getting in the way

[0:31:39] Voice 8: here uh i think we're still confirming a guest speaker um i believe i don't know claire if you've

[0:31:47] Voice 8: got an update whether that's been confirmed but potentially a one-hour presentation on

[0:31:52] Voice 8: co-governance models um and principles that make co-governance effective and meaningful

[0:32:00] Voice 8: we had scheduled a special meeting at the end of june in order to discuss ruby alton

[0:32:05] Voice 8: house action items but that was cancelled due to changes in the current status of the rental

[0:32:16] Voice 8: the house and just a note that the anonymous donation of 1.15 million dollars to the donation

[0:32:24] Voice 8: to the conservancy rather has taken up a lot of ITC staff capacity over the last few weeks as

[0:32:31] Voice 8: well as the hiring processes so we don't really have an update on our priority work right now

[0:32:38] Voice 8: it's just getting through all this exciting all the exciting processes that will lead to getting

[0:32:46] Voice 8: getting all the work done. So that's all I can report out for today.

[0:32:51] Trustee Patrick: All right. Thank you very much.

[0:32:52] Trustee Patrick: And I do want to thank Chair Gavreau for coming out to various local trust

[0:32:57] Trustee Patrick: committees and making that time available to really talk about the

[0:33:01] Trustee Patrick: celebrations of the 35th anniversary and the work of the,

[0:33:05] Trustee Patrick: of the Island Trust Conservancy. So a big, big thank you to, to her.

[0:33:10] Trustee Patrick: And Director Frater,

[0:33:12] Trustee Patrick: did you want to talk about the upcoming meeting?

[0:33:14] Trustee Patrick: because I think there was a question there and just confirming that the the speaker uh

[0:33:19] Voice 7: yes happy

[0:33:20] Voice 7: to I we are hoping to have uh either um Eamon Gaunt and or Stephanie Atleo from Couch and Tribes

[0:33:27] Voice 7: coming to speak um yet to be completely confirmed but certainly the invitation is gone and we are

[0:33:32] Voice 7: hopeful excellent

[0:33:34] Trustee Patrick: thank you very much okay moving along we're at item 7.1 on the agenda page 18

[0:33:40] Trustee Patrick: and this is a Galliano Island Trust Committee

[0:33:43] Trustee Patrick: bylaw number 291 request for a decision

[0:33:47] Trustee Patrick: and who will present that?

[0:33:49] Trustee Patrick: Is that Director Cermak?

[0:33:54] Voice 4: Thank you, Chair.

[0:33:55] Voice 4: It might be more appropriate for the Chair of the LTC to do it.

[0:33:59] Voice 4: I did touch base with this bylaw.

[0:34:01] Voice 4: I didn't have a chance to review it,

[0:34:02] Voice 4: but I do understand it's a few years old,

[0:34:04] Voice 4: a bit of a legacy project.

[0:34:06] Voice 4: I know that the forestry zoning on Galliano

[0:34:09] Voice 4: is to accommodate four homes that are existing

[0:34:14] Voice 4: and that the industrial lot

[0:34:15] Voice 4: also had like a portable sawmill history

[0:34:17] Voice 4: so that use is allowed to continue

[0:34:20] Voice 4: and it does not conflict with the OCP

[0:34:22] Voice 4: and it's had its public hearing.

[0:34:24] Voice 4: That's about as much as I can give you my,

[0:34:27] Voice 4: you know, 10 minutes I learned about it this morning update.

[0:34:30] Trustee Patrick: All right, thank you very much.

[0:34:31] Trustee Patrick: Vice Chair Peterson, would you like to add anything?

[0:34:34] Voice 11: Yeah, thank you, Chair.

[0:34:37] Voice 11: This application, past the application point now, but this is actually, I think, a really important opportunity that has been taken to really preserve a lot of intact forest property on Galeano.

[0:34:59] Voice 11: and the public hearing was not contentious.

[0:35:08] Voice 11: This was seen, I think, in the Galliano community

[0:35:13] Voice 11: as a very positive step for this fairly large piece of property.

[0:35:22] Voice 11: There is one sort of outstanding piece,

[0:35:27] Voice 11: which is whether the CRD and the Galliano Volunteer Fire Departments decide that it's worthy of working on an emergency access through one piece of the property,

[0:35:40] Voice 11: which would be sort of the long-sought eastern emergency road corridor.

[0:35:48] Voice 11: But that's still a possibility.

[0:35:49] Voice 11: But overall, I think this is actually a wonderful development, really, in terms of preserve and protect on Galliano.

[0:36:01] Trustee Patrick: Great. Would you like to proceed with the resolution?

[0:36:05] Voice 11: Certainly. I move that the Islands Trust Executive Committee approve Galliano Island Local Trust Committee Bylaw No. 291,

[0:36:13] Voice 11: cited as Galliano Island Land Use Bylaw No. 127, 1999.

[0:36:19] Voice 11: 1999, Amendment No. 1, 2023, in accordance with Section 27 of the Honest Trust Act.

[0:36:26] Trustee Patrick: Is there a second to this motion, Vice Chair Vaughan? Any discussion? I'll call the vote.

[0:36:33] Trustee Patrick: All those in favor? And that carries. Okay, thank you very much. So we're going to keep moving

[0:36:44] Trustee Patrick: forward then. We're in Item 8 of the agenda, which is the Trust Council Meeting Preparation.

[0:36:50] Trustee Patrick: the first item of business is sort of a roundtable review uh discussion on sort of the um on the

[0:36:58] Trustee Patrick: meeting so i'm going to start with trustees then i'll turn over to ceo brony to lead a roundtable

[0:37:03] Trustee Patrick: with them with the staff so i'm going to start with trustee elliot thank

[0:37:10] Voice 8: you chair um i honestly

[0:37:13] Voice 8: i thought it was one of our um most congenial and productive meetings uh yet as a council

[0:37:21] Voice 8: um i don't have any feedback or criticism on the logistics i think everything was

[0:37:27] Voice 8: um really good we're we're always well accommodated at the harbour house house hotel

[0:37:34] Voice 8: um and the agenda was manageable it wasn't too heavy i think there was an opportunity to add

[0:37:41] Voice 8: extra items although a while ago did we actually add anything um i thought the roundtable discussion

[0:37:48] Voice 8: um was a really good way of taking the tone and temperature um regarding the response from the

[0:37:57] Voice 8: ministry on the request for review and yeah was very pleased at both of the speakers especially

[0:38:04] Voice 8: uh jared quistanehan williams i heard lots of positive things um people's paradigms kind of

[0:38:11] Voice 8: of shifting new understandings of the ways in which we view land and culture and governance

[0:38:18] Voice 8: in the Gulf Islands, that was really key.

[0:38:21] Voice 8: And I really hope we keep bringing speakers who can shape not only our understanding of

[0:38:31] Voice 8: where we live now, but where we need to go in terms of honoring the relationships and

[0:38:39] Voice 8: the connection to culture and food systems of Indigenous peoples and Coast Salish peoples in

[0:38:47] Voice 8: these areas. So I hope we keep bringing speakers back like that. That was a really big highlight

[0:38:52] Voice 8: for me and I know for many others. So thanks to staff for all the work and a very manageable

[0:38:58] Voice 8: agenda. I admit fully I fell down on my timing, the timer of the speakers. It was, I don't know

[0:39:08] Voice 8: know what happened it was just a i wasn't able to manage it very well we need an automatic timer and

[0:39:13] Voice 8: i think our our is team is is not able to um support that right now but if it's if it's

[0:39:21] Voice 8: on me and i'm you know fully dialed in uh but i gapped out a couple of times because i was

[0:39:28] Voice 8: focusing on the conversation or something so it was definitely not consistent and i apologize for

[0:39:33] Voice 8: that all

[0:39:36] Trustee Patrick: right well thank you uh vice chair peterson so

[0:39:41] Voice 11: just starting off with the timer uh

[0:39:43] Voice 11: uh issue um i know uh former chair luckham had a uh had a timer and and i wonder if it's still

[0:39:52] Voice 11: around and maybe we could just uh ask him to loan it to us it was actually kind of handy um

[0:39:59] Voice 8: It glares.

[0:40:00] Voice 11: I agree.

[0:40:02] Voice 8: Right?

[0:40:02] Voice 8: It doesn't really work.

[0:40:03] Voice 8: Sorry.

[0:40:05] Voice 11: Yeah, and of course, it wasn't applicable to online participants.

[0:40:11] Voice 11: But I agree.

[0:40:12] Voice 11: It was a really congenial meeting.

[0:40:16] Voice 11: Nice to see.

[0:40:19] Voice 11: And yes, and we worked through, especially on the Tuesday,

[0:40:26] Voice 11: We got an amazing amount of business done.

[0:40:29] Voice 11: Of course, one can never get too complacent and assume that's going to happen every meeting.

[0:40:35] Voice 11: But it went really well.

[0:40:40] Voice 11: It was very smooth.

[0:40:41] Voice 11: We got a lot of work done very efficiently.

[0:40:44] Voice 11: And my personal belief is that the congeniality, the good cooperation around the table actually helps our efficiency in terms of working through the agenda.

[0:41:02] Voice 11: I also would echo, it was wonderful to have our presenters.

[0:41:06] Voice 11: characters uh questenahan is is just just so amazing to listen to um and uh and that was

[0:41:15] Voice 11: really great i i think that's uh again i would echo that uh the more we can have that kind of

[0:41:23] Voice 11: voice um in front of council the better um yeah nothing stood out for me as problematic um

[0:41:33] Voice 11: Accommodation was great.

[0:41:34] Voice 11: Food, eh, it was okay.

[0:41:38] Voice 11: And always, of course, interested to hear trustees' reflections more broadly when we have that opportunity.

[0:41:46] Voice 11: Thank you.

[0:41:47] Trustee Patrick: Thank you.

[0:41:48] Trustee Patrick: Vice Chair Mudd.

[0:41:50] Voice 2: Thank you, Chair.

[0:41:51] Voice 2: I don't think I have a lot to add to the discussion.

[0:41:54] Voice 2: I agree that it was a really good meeting.

[0:41:58] Voice 2: Certainly no concerns of mine.

[0:42:00] Voice 2: Personally, nobody really had any concerns highlighted to me, so all in all, that went quite well.

[0:42:07] Voice 2: My one suggestion is that we had, for the second time, Sage had joined us for technical services, an outside contractor.

[0:42:19] Voice 2: My reflection was that he did an outstanding job.

[0:42:22] Voice 2: Certainly, the round of applause at the end of Trust Council indicated that they agreed with that

[0:42:27] Voice 2: And I was wondering about the possibility of having a letter sent to his employers thanking him for his service because, you know, he worked very hard and very long and dealt with our problems that we had throughout the days very professionally, very unemotionally, and I think added a lot to the success of that meeting.

[0:42:48] Voice 2: Thank you.

[0:42:49] Trustee Patrick: Thank you very much.

[0:42:50] Trustee Patrick: I guess from my point of view, I really want to thank Alexandra and CAO Brony.

[0:42:56] Trustee Patrick: I know we worked hard to try to envision the agenda, envision all possibilities.

[0:43:03] Trustee Patrick: And I had an annotated agenda that was before me.

[0:43:07] Trustee Patrick: It truly helped on progressing and moving things forward.

[0:43:11] Trustee Patrick: So I would really credit the staff for really helping to organize a meeting that did go well.

[0:43:20] Trustee Patrick: I think it was interesting on the timer, the audio beep worked during the town hall.

[0:43:26] Trustee Patrick: People understood that right away.

[0:43:28] Trustee Patrick: And when they heard the beep, they just stopped.

[0:43:30] Trustee Patrick: So it does demonstrate that having a timer does help.

[0:43:35] Trustee Patrick: Perhaps we could do a little research and find out what they have.

[0:43:38] Trustee Patrick: I know the CRD boardroom has a timer that is visual and counts down for the speakers that they have.

[0:43:48] Trustee Patrick: and maybe we could take a look at what they have

[0:43:51] Trustee Patrick: and see how that works.

[0:43:54] Trustee Patrick: But I think having timers, it does help people

[0:43:57] Trustee Patrick: and they do respond to it as we saw on the town hall

[0:43:59] Trustee Patrick: and they respect it.

[0:44:01] Trustee Patrick: And that helps dramatically for the chair.

[0:44:07] Trustee Patrick: With that, I think we'll return

[0:44:09] Trustee Patrick: before the end of this section

[0:44:11] Trustee Patrick: and do that resolution to make sure we send a thank you

[0:44:15] Trustee Patrick: to the Say Out First Nation for the feast.

[0:44:18] Trustee Patrick: which I think did help the night before the number of trustees that did

[0:44:22] Trustee Patrick: participate in the,

[0:44:25] Trustee Patrick: in the feast with the Say Out First Nation and then having Chief Pelkey open

[0:44:30] Trustee Patrick: the meeting, I think was,

[0:44:31] Trustee Patrick: it just really helped set that tone and it was good. All right,

[0:44:36] Trustee Patrick: over to you Say Out Brunny to lead a staff feedback.

[0:44:40] Voice 6: Thank you, Chair. Yeah, I think I agree. I think, I mean, my,

[0:44:43] Voice 6: my sample size is small. This was my third council meeting,

[0:44:47] Voice 6: But certainly, I think the most productive of the ones that I participated in, and I heard very positive comments from the rest of staff as well. And I think, yes, an indication of good preparation and being thoughtful about the agenda. But I also really appreciated that trustees, I think, showed up in a way that was very constructive and decisive and committed to moving some business forward, which is great.

[0:45:11] Voice 6: we will survey results our usual practice now the follow-up survey I haven't seen the results yet

[0:45:17] Voice 6: those are still pending but we'll share those with you at an upcoming meeting we'll continue

[0:45:22] Voice 6: to explore options around the the timer I'll look into the CRD option and see what that looks like

[0:45:27] Voice 6: I can do just a message on behalf of Islands Trust from myself to the contractor if that's

[0:45:34] Voice 6: sufficient just to acknowledge Sage's good work. I think he really helped keep things running

[0:45:41] Voice 6: seamlessly. I think that's it for my reflections. I'll just invite staff to throw up a hand if they

[0:45:47] Voice 6: have anything to add. Director Marler.

[0:45:54] Voice 1: Yeah, thank you, Mr. Chair. I just wanted to comment

[0:46:00] Voice 1: on, yeah, I was happy on the feedback with the contractor, and we'll be looking at how we do

[0:46:07] Voice 1: the technical for trust council going forward if we can use that it certainly frees up a lot of our

[0:46:14] Voice 1: staff time so they can actually be doing other things so even if the cost upfront seems more

[0:46:20] Voice 1: it actually is a wash or better for us because we're not removing productivity from our staff

[0:46:28] Voice 1: who are really there to do a lot of other work not just support council in this regard so that's

[0:46:35] Voice 1: that's one consideration. Yeah, and I just wanted to thank Alex and for all the work she did there.

[0:46:46] Voice 1: Finally, just interested in the, if you got any feedback on the code of conduct session

[0:46:52] Voice 1: that Alison put on, if that was, you know, what you're looking for, do we need to do something

[0:46:57] Voice 1: else? So that's something else I'd appreciate some feedback on so we can advance the code

[0:47:02] Voice 1: of conduct as well thank you thank

[0:47:08] Trustee Patrick: you any other comments from staff otherwise i'll look to

[0:47:12] Trustee Patrick: trustees to give some specific feedback to director marler on the code of conduct uh

[0:47:17] Trustee Patrick: trustee vice chair peterson yeah

[0:47:21] Voice 11: i did here i did hear some feedback on on the code of conduct piece

[0:47:25] Voice 11: um that it was a good idea i'm glad that we did it but um was it particularly effective

[0:47:35] Voice 11: Effective. Certainly some trustees mentioned to me that not having full participation by all members of Trust Council, they felt was problematic.

[0:47:50] Voice 11: And I don't think we're done with this work. And I'll just leave it at that today.

[0:47:59] Trustee Patrick: Anyone else comments on the Code of Conduct?

[0:48:07] Trustee Patrick: No, I think the only thing I'd add is I think guidance material, or I think as we move toward a brief guidance document, I know, again, the CRD has, like for the local community commission here on Salt Spring, they have a very small couple of page document that sort of highlights some of the key methods and of how they do the notice of motion.

[0:48:33] Trustee Patrick: They have a cheat sheet on the motions and the language that the motions should have.

[0:48:38] Trustee Patrick: So it's very specific.

[0:48:39] Trustee Patrick: And I can get a copy of that and share.

[0:48:41] Trustee Patrick: And I think the key thing is it's short.

[0:48:43] Trustee Patrick: It's not a lengthy document.

[0:48:45] Trustee Patrick: And this has some reminder guidance material for trustees.

[0:48:51] Trustee Patrick: I think back, and I don't know if Vice Chair Peterson, if you participated or not,

[0:48:55] Trustee Patrick: they had a session at UBCM last fall where they did a mock council meeting.

[0:49:01] Trustee Patrick: um it was um it was a bit entertaining but the focus of it was on debate style and debate and

[0:49:09] Trustee Patrick: how to listen and debate and um uh and i think that's an area where i there's improvement in

[0:49:20] Trustee Patrick: the discussion that this isn't a my you know there's still a bit of back and forth of i want

[0:49:26] Trustee Patrick: want to argue my point rather than just being able to state my point. And I think that's an area

[0:49:31] Trustee Patrick: when we have 26 trustees, we can't be in a debating mode of my point is more important

[0:49:39] Trustee Patrick: than your point or that we really need to be able to share information from our perspectives

[0:49:45] Trustee Patrick: safely and openly and that the rest are listening and that we don't have to go back and repeat it

[0:49:51] Trustee Patrick: just because someone else has a counterpoint to the point that's been raised. So I think there's

[0:49:56] Trustee Patrick: still an opportunity there to improve the quality of the debates and um and i don't know what

[0:50:02] Trustee Patrick: methods would work on uh demonstrating that but i think a small short guidance document that just

[0:50:08] Trustee Patrick: comes with each each meeting package um would be useful any other comments on the conduct

[0:50:18] Trustee Patrick: nope there's your there's your feedback director marler

[0:50:23] Trustee Patrick: okay thank

[0:50:24] Voice 3: you any

[0:50:25] Trustee Patrick: other comments then on the round table uh trustee vice

[0:50:28] Voice 3: charlotte sure

[0:50:29] Trustee Patrick: i'm

[0:50:30] Voice 8: always a bit slow off the mark here today um but perhaps in future surveys after the council

[0:50:36] Voice 8: meeting we could include a question about uh evaluating council's conduct and that could be

[0:50:43] Voice 8: just a gentle reminder that we're all responsible to uphold the standards of conduct and and just

[0:50:50] Voice 8: sort of a check in on how we did all

[0:50:56] Trustee Patrick: right if there's no further comments

[0:51:00] Trustee Patrick: than on the roundtable I'm gonna look to a vice chair Peterson are you able to

[0:51:04] Trustee Patrick: pull a resolution out of the air to send a thank you to say Oh First Nation for

[0:51:11] Trustee Patrick: the feast all

[0:51:16] Voice 11: right let me let me take a stab at that then I would say I move

[0:51:23] Voice 11: move that executive committee direct staff

[0:51:30] Voice 11: to write a thank you letter to see out chief in council

[0:51:39] Voice 11: for hosting the feast event with trust council

[0:51:49] Voice 11: and the island trust conservancy.

[0:51:51] Voice 11: Right

[0:51:53] Trustee Patrick: before we second that,

[0:51:54] Trustee Patrick: that, I'll just look to staff on the language of the resolution to ensure we caught the highlights.

[0:52:02] Trustee Patrick: Perhaps June 16th, I believe, was the date. Should be referenced in there. And I think it was

[0:52:20] Trustee Patrick: Trust Council and Islands Trust Conservancy.

[0:52:22] Voice 11: And Islands Trust Conservancy. I think that's

[0:52:25] Voice 11: important to add.

[0:52:26] Trustee Patrick: Yeah. Anything else? All right. Not seeing any further feedback. I'll look for a

[0:52:33] Trustee Patrick: a second on this motion. Second by Vice Chair Maude. Any discussion? I'll call the vote. All

[0:52:41] Trustee Patrick: those in favor? And I think Vice Chair Elliott, are you frozen? Yeah, I

[0:52:52] Voice 8: think I froze for a minute.

[0:52:53] Voice 8: Sorry, folks. Did you call for the vote?

[0:52:56] Trustee Patrick: Yes, I called for the vote.

[0:52:57] Voice 8: I apologize. I vote in favor.

[0:52:59] Trustee Patrick: That's right. All right. That carries. Thank you very much. Okay. So moving on, we have item 8.2.1,

[0:53:08] Trustee Patrick: one, which is the June council highlights on page 41.

[0:53:12] Trustee Patrick: Are there any comments?

[0:53:21] Trustee Patrick: Vice-Chairman.

[0:53:22] Voice 2: Thank you, Chair.

[0:53:24] Voice 2: My only comment is, you know,

[0:53:25] Voice 2: for three days of meetings,

[0:53:29] Voice 2: this one seems to be very, very brief.

[0:53:33] Voice 2: Typically speaking, as I recall,

[0:53:34] Voice 2: these tend to be like a page and a half or two pages.

[0:53:39] Voice 2: The only thing that comes off the top of my mind

[0:53:42] Voice 2: is we didn't highlight the meeting notification

[0:53:46] Voice 2: by law adoption.

[0:53:49] Voice 2: But otherwise, I just didn't know

[0:53:51] Voice 2: if there's maybe a little bit more

[0:53:52] Voice 2: that we could fill in to show how productive we are

[0:53:56] Voice 2: in our meetings.

[0:53:58] Voice 2: Or just seems to be for all the time we spent,

[0:54:02] Voice 2: I think that we maybe got a little bit too brief

[0:54:05] Voice 2: in our reporting out.

[0:54:07] Voice 2: Thank you.

[0:54:11] Trustee Patrick: Yes, I think that was my observation as well.

[0:54:14] Trustee Patrick: Well, any other feedback from vice chairs?

[0:54:21] Trustee Patrick: I know my feedback is, I think, on the MLA Botterall,

[0:54:26] Trustee Patrick: it said his recommendations.

[0:54:27] Trustee Patrick: In my notes, he had said suggestions.

[0:54:30] Trustee Patrick: So I think recommendations sounds stronger,

[0:54:33] Trustee Patrick: but I think the word he used was suggestions.

[0:54:39] Trustee Patrick: And what else is missing?

[0:54:41] Trustee Patrick: Because it does look very light for three days of meeting.

[0:54:45] Trustee Patrick: and should we i guess do we mark the opener that we had um chief pelkey as an opening the meeting

[0:54:58] Trustee Patrick: in a setting our the tone off in a in a good way we do have the notification bylaw and what else

[0:55:19] Trustee Patrick: nothing else trustees have

[0:55:21] Voice 2: i shares unless we want to speak about the training um uh it wasn't

[0:55:26] Voice 2: the public event but we can summarize that there was some training took place i'm not sure well the

[0:55:32] Trustee Patrick: training was technically outside the meeting so that's the only issue it can't be a highlight of

[0:55:37] Trustee Patrick: the meeting because it was outside the meeting vice chair peterson um

[0:55:41] Voice 11: uh we did adopt the uh

[0:55:44] Voice 11: local uh trust committee uh meeting procedures bylaw which of course you all know i wasn't in

[0:55:52] Voice 11: in favor of but i think that because it supersedes the local bylaws um i i think it's actually worth

[0:56:00] Voice 11: noting i

[0:56:01] Trustee Patrick: think that is there isn't that bylaw 197 it's the notification bylaw that um i guess

[0:56:08] Trustee Patrick: we didn't adopt it but we gave it readings uh vice chair elliott i

[0:56:14] Voice 8: do think uh a note about um

[0:56:16] Voice 8: The opening by Chief Pelkey would be great, if that could be added.

[0:56:23] Voice 8: And, yeah, consideration of the media notification bylaw, potentially.

[0:56:31] Voice 8: Should we, I mean, we discussed the request for the response

[0:56:39] Voice 8: for the province on the request for review.

[0:56:43] Voice 8: Is that important enough to include?

[0:56:50] Trustee Patrick: Yeah, I don't know.

[0:56:51] Trustee Patrick: I'd look to staff for advice because, I mean, we had no direction coming out of that, but does CAO Broney?

[0:56:56] Voice 6: Yeah, I think the goal here is to highlight particularly decisions and direction of trust counsel.

[0:57:03] Voice 6: And I think, well, that was an interesting and useful discussion.

[0:57:07] Voice 6: I wouldn't be inclined to include it here.

[0:57:10] Voice 6: We can add a piece, though, on the meeting notification bylaw and the opening with Chief Belke, though.

[0:57:17] Voice 6: All

[0:57:21] Trustee Patrick: right. And also a change under Emily Botterall's recommendations to suggestions.

[0:57:27] Trustee Patrick: Yeah.

[0:57:29] Trustee Patrick: Any other changes? Do you need a motion to that?

[0:57:40] Voice 6: I'm going to ask Director Frater how she feels. I'm fine modifying it just based on that direction,

[0:57:46] Voice 6: but if we want a specific motion.

[0:57:49] Voice 7: Typically, we take this to be approved as amended.

[0:57:52] Voice 7: Yeah.

[0:57:53] Trustee Patrick: Okay, so we need a motion to do that. Who would a vice chair proceed with a motion? Vice Chair Elliott, I'm going to call on you.

[0:58:02] Trustee Patrick: okay

[0:58:07] Voice 8: uh that executive committee request staff to amend the trust council

[0:58:15] Voice 8: june meeting highlights by adding the welcome by uh saint nich chief i'm sorry

[0:58:30] Voice 8: Chief Pelkey and consideration of say oh sorry and consideration of what bylaw was that

[0:58:42] Voice 8: draft bylaw 129 somebody help me meeting

[0:58:49] Voice 2: notification bylaw should cut capture it

[0:58:51] Voice 8: meeting notification bylaw I see Director

[0:58:54] Trustee Patrick: Frater she has some suggested uh language here well

[0:58:57] Voice 7: certainly if you're happy to leave it with staff if you feel like we've heard you you could certainly

[0:59:01] Voice 7: just pass the motion approved as amended oh that's

[0:59:04] Voice 8: what we're doing

[0:59:05] Voice 7: yeah you wouldn't need

[0:59:06] Voice 7: to put all the detail in the

[0:59:07] Voice 8: motion thank you yes um back to the agenda i could do that

[0:59:14] Voice 8: that uh executive committee where are we item 821 okay don't surprise me with these things

[0:59:23] Voice 8: because i'm sorry i'm really off track today 8.1 okay the trust that executive committee

[0:59:31] Voice 8: approve uh june trust council highlights as amended thank you

[0:59:36] Voice 3: gosh

[0:59:37] Trustee Patrick: that's all right seconded

[0:59:38] Trustee Patrick: by vice chair maude any discussion i'll call the vote all those in favor and that carries

[0:59:45] Trustee Patrick: thank you okay we have a trust council follow-up action list on page 42 are there any comments

[0:59:56] Trustee Patrick: or i guess i'll look to see how brony are there any that you need

[1:00:00] Trustee Patrick: direction on or is it clear thank

[1:00:03] Voice 6: you chair no i don't think we need direction i'll just note

[1:00:05] Voice 6: i think i've pushed the date for item one and two out to september now item one in particular i think

[1:00:12] Voice 6: we may want to revisit at september trust council and depending on where we're at we've obviously

[1:00:17] Voice 6: received a definitive response in regard to the review and all signals are from the province

[1:00:25] Voice 6: right now that now is not the best time to be coming forward with a request around funding but

[1:00:30] Voice 6: in any case we've deferred that one out till September Trust Council and we can discuss it

[1:00:36] Voice 6: there and I'll just note that item three staff are still working on potential viable location

[1:00:44] Voice 6: options within the trust area but haven't yet landed any potential alternatives for that yet.

[1:00:53] Voice 6: Okay.

[1:00:55] Trustee Patrick: Vice Chair, any questions? All right. Just receive information for now. All right. Moving on, we have item, oh, wait, we need to, no, that's the next one. So item 831 is schedule a special meeting of the Executive Committee to review and approve the July 29th special meeting. Any comments?

[1:01:26] Voice 6: yeah this is chair if i may this is just um because we have now scheduled that july 29th

[1:01:32] Voice 6: special meeting the agenda for that following committee of the whole for policy state for that

[1:01:37] Voice 6: policy statement first reading will need to come here we just don't have a meeting scheduled for

[1:01:40] Voice 6: you yet to review that um and so this is a direction to get direction from you to schedule

[1:01:46] Voice 6: that special meeting so you can refer review that agenda before it goes to the july 29th

[1:01:53] Voice 6: meeting for policy statement first reading okay

[1:01:57] Trustee Patrick: um how trustees i know um i should technically

[1:02:02] Trustee Patrick: be available at that time but my connectivity might be questionable um so i would be looking

[1:02:06] Trustee Patrick: to one of the other vice chairs to step forward to chair that special meeting uh otherwise i'd

[1:02:12] Trustee Patrick: proceed with someone taking making the the resolution vice chair elliott i move that

[1:02:21] Voice 8: that executive committee request staff schedule a special meeting to be held electronically

[1:02:26] Voice 8: on Thursday, July 17th, 2025 at 10 a.m. for the purpose of approving bylaw 183

[1:02:34] Voice 8: in consideration of first reading.

[1:02:40] Trustee Patrick: All right. Is there a second? Seconded by Trustee Peterson.

[1:02:44] Trustee Patrick: Any discussion? I'll call. I was going to say, I want to stop for a second. Is this,

[1:02:54] Trustee Patrick: we're supposed to be reviewing the trust council special agenda for the

[1:02:59] Trustee Patrick: 29th.

[1:03:01] Trustee Patrick: And this says approving by law of one 83.

[1:03:08] Trustee Patrick: Ooh.

[1:03:10] Trustee Patrick: Yeah.

[1:03:15] Trustee Patrick: Yeah.

[1:03:16] Trustee Patrick: I was wondering.

[1:03:17] Trustee Patrick: Yeah.

[1:03:17] Trustee Patrick: No, something is

[1:03:18] Trustee Patrick: a director of freighter.

[1:03:21] Voice 7: We could change the word approving to reviewing.

[1:03:23] Voice 7: So it would be for you to review that.

[1:03:26] Voice 7: So if you wanted to change to cement it,

[1:03:28] Voice 7: you could move forward approving to reviewing.

[1:03:31] Trustee Patrick: All right.

[1:03:33] Trustee Patrick: If it's that all right with the vice chairs through your consent to change approving to reviewing so that it just reads better that the special meeting is about bylaw 183.

[1:03:50] Trustee Patrick: Okay, with that, the minutes could be captured for that. All right. Is there any discussion on this motion then?

[1:03:58] Trustee Patrick: Otherwise, I'll call a vote.

[1:03:59] Trustee Patrick: All those in favor?

[1:04:02] Trustee Patrick: And that carries.

[1:04:04] Trustee Patrick: Like I said, I'll need one of the vice chairs to step up to volunteer

[1:04:08] Trustee Patrick: to chair that meeting so that they can be prepared.

[1:04:13] Trustee Patrick: Okay, we're going to be moving on.

[1:04:16] Trustee Patrick: We have nothing for the items 8.4, 5, and 6, I believe.

[1:04:23] Trustee Patrick: And that moves us on to item 9, or section 9,

[1:04:27] Trustee Patrick: which is Committee the Whole Meeting Preparation.

[1:04:30] Trustee Patrick: Item 921 is the draft July 9, 2025 Trust Council Committee of the Whole special meeting agenda, which is a second separate appendix A for the, and who would, is there anyone who'd like to lead this discussion?

[1:04:50] Trustee Patrick: Director Frater?

[1:04:51] Voice 7: Certainly I can start us off and I'll note that Staff Humans is also on the call here.

[1:04:56] Voice 7: um this is here for your review um to just ensure that it's ready for distribution to the committee

[1:05:03] Voice 7: of the whole um which will be sort of the hopefully if we can achieve it all in one day

[1:05:07] Voice 7: the last run through prior to preparing it for first reading um so this is just here for your

[1:05:13] Voice 7: review to let us know if all looks well with the agenda and for you to approve it to move on to

[1:05:17] Voice 7: committee of the whole i

[1:05:20] Trustee Patrick: think vice chair is any questions on this agenda seeing none so do we need

[1:05:34] Trustee Patrick: a motion. Go ahead,

[1:05:36] Trustee Patrick: Vice-Chair Elliott.

[1:05:37] Voice 8: I'm just wondering at the inclusion of the closed

[1:05:41] Voice 8: meeting, is that just in case it's needed or are we actually going to go into closed?

[1:05:48] Voice 8: Our

[1:05:49] Voice 7: expectation is we will be going into closed and you may, you have, you know, you'll certainly

[1:05:53] Voice 7: be provided with that information. Okay.

[1:06:02] Trustee Patrick: Yeah, I think because we'll be discussing some of those

[1:06:06] Trustee Patrick: items later so i mean we can either approve this now and amend it after the meeting if necessary

[1:06:12] Trustee Patrick: but um um so do you need a motion to forward this yes please yes we need a motion to forward this

[1:06:22] Trustee Patrick: agenda for july 9th committee of the whole to trust council okay vice chair somebody step up

[1:06:37] Trustee Patrick: vice chair peterson i

[1:06:42] Voice 10: move that executive committee uh direct staff to forward the agenda

[1:06:50] Voice 10: for the oh

[1:06:54] Voice 11: is it the july 9th committee the whole meeting to trustees or to trust council

[1:07:00] Voice 11: all

[1:07:02] Trustee Patrick: right is there a second second by vice chair mod any discussion i'll call the vote all those

[1:07:12] Trustee Patrick: those in favor and that carries okay so that now is uh um all we have on that item then so

[1:07:29] Trustee Patrick: we're moving along well we're into the executive committee projects and i don't think there's any

[1:07:37] Trustee Patrick: agenda items open for that just want to make sure before we move on past none there so that brings

[1:07:43] Trustee Patrick: us into item 10.2 which is executive committee initiated initiated and speak and we have um

[1:07:52] Trustee Patrick: 10.2.1.1 which is the 2025 union of bc municipalities convention and we have uh the

[1:08:00] Trustee Patrick: second item there which is a request for decision on page 50 of the agenda package i believe that's

[1:08:06] Trustee Patrick: to brony yes

[1:08:09] Voice 6: thank you chair so um you'll see in the rfd um we have provided a bit more context

[1:08:16] Voice 6: around potential available budget for ubcm attendance um boiling it down to the bottom line

[1:08:25] Voice 6: subject to confirmation of the registration fee which registration opens today and so the fee has

[1:08:32] Voice 6: not yet been announced and registration isn't yet open i just checked the website so we haven't got

[1:08:36] Voice 6: confirmation but we're we're guesstimating what that fee might look like with the available budget

[1:08:42] Voice 6: i can only see a way that would allow us to accommodate three members of executive committee

[1:08:48] Voice 6: to attend ubcm and that is gets us in just slightly under the available budget

[1:08:57] Voice 6: and that assumes that one of those attending i think it's vice chair mod has secured a a bargain

[1:09:04] Voice 6: and rate on an accommodation booking. So if we use that and then we have rooms booked potential

[1:09:12] Voice 6: held for other members, that would give us a total cost of about $75.50, which is just slightly

[1:09:19] Voice 6: within the available budget. It is possible that we may be able to take the staff registration

[1:09:26] Voice 6: costs that I may be able to accommodate those elsewhere, which would give us a little bit of

[1:09:30] Voice 6: room but still i think within the available budget it's only viable for for three members of ec to

[1:09:39] Voice 6: attend so looking for your confirmation today on who you would like to attend typically i'll also

[1:09:48] Voice 6: note typically we have at least the two staff which would be myself and director freighter

[1:09:53] Voice 6: would attend in this case because it's victoria the only cost for us to attend are those

[1:09:57] Voice 6: registration fees for staff thank

[1:10:02] Trustee Patrick: you I do note that the session they'll be they

[1:10:08] Trustee Patrick: say they'll be announcing their selection of sessions by July 25th I

[1:10:12] Trustee Patrick: don't know what the early bird deadline is it's typically decent yeah but

[1:10:18] Trustee Patrick: hopefully it's past the 25th I guess we'll know we'll know momentarily when

[1:10:23] Trustee Patrick: when their website goes live today.

[1:10:27] Trustee Patrick: So I know Trustee Elliot is identified

[1:10:32] Trustee Patrick: on the session panel.

[1:10:33] Trustee Patrick: So trustees, vice-chairs, I mean,

[1:10:38] Trustee Patrick: that's vice-chair Maude.

[1:10:40] Voice 2: Thank you, Chair.

[1:10:41] Voice 2: I just want to reflect back on trust council's direction

[1:10:44] Voice 2: to this committee that only two members be sent.

[1:10:50] Voice 2: I just, you know, I recognize that our attendance

[1:10:55] Voice 2: of all of us at UBACM is the best thing to do.

[1:11:01] Voice 2: Having everybody at the table is very, very important.

[1:11:06] Voice 2: But we have budgetary constraints.

[1:11:09] Voice 2: Trust Council identified the number two

[1:11:12] Voice 2: as far as number of executive members attending.

[1:11:16] Voice 2: And not wishing to manipulate budgets

[1:11:20] Voice 2: or stray outside that direction,

[1:11:23] Voice 2: I would suggest that is the correct number to be sending.

[1:11:28] Voice 2: If we do send two members of EC, that fully frees up the ability of staff to go within that budget.

[1:11:38] Voice 2: Certainly, Director Fader should be attending.

[1:11:41] Voice 2: In the past, she has been exceptionally valuable at both ABIC and UBCM.

[1:11:47] Voice 2: um so i appreciate that um stale bronies um seeking other possibilities to to fund that

[1:11:56] Voice 2: but i think we should fund it properly within the budget that's been allocated by trust council

[1:12:00] Voice 2: um and so i'd like so based on that i will be the first person to to volunteer not to attend

[1:12:08] Voice 2: um and i i would um strongly recommend that um another one of us also volunteer not to attend

[1:12:15] Voice 2: and to properly reflect the wishes of Trust Council.

[1:12:18] Voice 2: Thank you.

[1:12:19] Trustee Patrick: Thank you, Vice Chair Maud.

[1:12:23] Trustee Patrick: Any other feedback from other trustees?

[1:12:28] Trustee Patrick: Vice Chair Peterson.

[1:12:29] Trustee Patrick: Thank you, Chair.

[1:12:35] Voice 11: And thank you, Vice Chair Maud for your reflections there.

[1:12:39] Voice 11: Certainly the will of Trust Council is important here.

[1:12:46] Voice 11: The number of attendees,

[1:12:47] Voice 11: Indeed, my recollection was really tied to the budgetary number there.

[1:12:55] Voice 11: So I think there is, you know, while there's potentially wiggle room within the budgetary parameters, I think there is the issue of intent there.

[1:13:08] Voice 11: And I think that is important to consider.

[1:13:10] Voice 11: I would also just add that I agree that having full attendance by all the members of the Executive Committee is where we should be, where we should be at, where we should be going.

[1:13:27] Voice 11: and I'm certainly a bit disappointed

[1:13:30] Voice 11: that we have come to this pass

[1:13:34] Voice 11: where through Financial Planning Committee

[1:13:38] Voice 11: and then their recommendations onto Trust Council

[1:13:41] Voice 11: that we're in this bind.

[1:13:44] Voice 11: So yeah, just a certain amount of frustration there.

[1:13:52] Voice 11: Pause there.

[1:13:53] Trustee Patrick: Well, I think it was a decision of Trust Council.

[1:13:55] Trustee Patrick: I think the budget was approved by Trust Council.

[1:13:58] Trustee Patrick: So we should refer to it as a decision of Trust Council.

[1:14:00] Trustee Patrick: Also, there was three people budgeted for, because I was budgeted under the local trust committee to attend, but I had planned on traveling in and out every day, which normally would be fine, except now in my chair role,

[1:14:19] Trustee Patrick: the responsibilities of spending more time in the sort of peripheral events makes it challenging to

[1:14:28] Trustee Patrick: commute back and forth when I have to have longer days at the event. But we do have three people

[1:14:35] Trustee Patrick: budgeted for this attendance. Vice Chair Elliott.

[1:14:42] Voice 8: So I can think of a few other cost savings

[1:14:45] Voice 8: veins as well I'm perfectly happy to travel each day to Victoria um if it's deemed necessary that

[1:14:55] Voice 8: I go I'm happy either way not going is fine as well so I can step back the travel from

[1:15:02] Voice 8: Gabriel to Victoria for me is about 165 a day for the ferry and and vehicle so it's about 660

[1:15:12] Voice 8: uh for four days of travel rather than the um hotel accommodation so i'd be willing to do that

[1:15:20] Voice 8: um and i don't think extra sessions are needed yeah at this point we don't know whether the

[1:15:27] Voice 8: session proposed by director craig which mostly includes her staff um it's not critical that i'm

[1:15:34] Voice 8: there i think as a representative of violence trust um it's important that somebody from

[1:15:41] Voice 8: From Islands Trust would be there because we funded the project,

[1:15:44] Voice 8: but the content is mostly going to be provided by the RDN staffs for that panel

[1:15:50] Voice 8: if it's accepted, and we won't know, like you said, until late July or August, rather.

[1:16:00] Trustee Patrick: July 25th, according to the website.

[1:16:03] Voice 8: If that session goes ahead.

[1:16:06] Voice 8: Oh, July 25th. Sorry, I thought it was August.

[1:16:08] Voice 8: yeah so i i mean i think if we can have three trustees going that would be great if we could

[1:16:15] Voice 8: save on travel um do all trust do all vice chairs need to attend all four days is another question

[1:16:22] Voice 8: or sorry i guess it's just registration for four days or nothing right you can't selectively do

[1:16:28] Voice 8: one or two days anyway um i'm willing to go or not if um if representation

[1:16:36] Voice 8: on that project is needed, I can go.

[1:16:39] Voice 8: And if not, lots of opportunity for advocacy in other arenas.

[1:16:46] Trustee Patrick: Yeah, I definitely think there's opportunity to refine the budget

[1:16:49] Trustee Patrick: once the schedule comes out of, you know,

[1:16:53] Trustee Patrick: if there's a 7 a.m. starting meetings versus later times,

[1:16:57] Trustee Patrick: it does help on the commuting aspects of it versus staying late

[1:17:02] Trustee Patrick: and starting at 7 a.m. is very difficult to commute.

[1:17:07] Trustee Patrick: so vice chairs I guess we've kind of been a bit of a when's our next meeting regarding

[1:17:17] Trustee Patrick: I mean we don't have the early bird maybe if we postpone let's maybe postpone this decision

[1:17:22] Trustee Patrick: till later in the meeting so that maybe the website goes live and we have some details

[1:17:27] Trustee Patrick: if that would be useful can we do that vice chairs let's just wait till at the end of the

[1:17:36] Trustee Patrick: the meeting and see if that goes live otherwise we'll have to decide what to do at that point

[1:17:41] Trustee Patrick: because it would be nice to know when the early bird ends and whether or not we could make a final

[1:17:47] Trustee Patrick: decision at a next meeting is that okay with you all right so we'll do that we're going to pause

[1:17:55] Trustee Patrick: and hold that for a little bit uh vice chair elliott and

[1:18:00] Voice 8: just a quick question chair patrick

[1:18:02] Voice 8: um if if we are both going you and i um is there a possibility of sharing a room

[1:18:10] Voice 8: oh absolutely okay and if the other two vice chairs go could they also share a room or would

[1:18:17] Voice 8: that be a possibility if um vice chairman vice chair peterson go sorry i that's not an appropriate

[1:18:26] Voice 8: question i apologize retract well

[1:18:30] Trustee Patrick: we'll let's think about that and we'll come back to this

[1:18:32] Trustee Patrick: item once uh hopefully the website goes live um all right so we're going to move on then to 10

[1:18:37] Trustee Patrick: 2 1 1 2 which is on page 53 of the agenda which is the preparation for ubc briefing again is that

[1:18:45] Trustee Patrick: going to be cao brony i

[1:18:49] Voice 6: will ask director frader to walk through the details here but what we've

[1:18:54] Voice 6: tried to give you is just a little overview um of of our approach and how we're going to

[1:19:00] Voice 6: to support you uh hopefully better for ubcm than we did for avicc um and then we do have the draft

[1:19:07] Voice 6: uh minister meeting requests um for your comment as well if you have any any substantive changes

[1:19:15] Voice 6: to those but i'll maybe ask uh director freighter to do a walk through the the overall approach to

[1:19:20] Voice 6: ubcm thanks me

[1:19:23] Voice 7: too thank you um so yes this is just being provided to you with the links for

[1:19:27] Voice 7: convenience to um be able to look through the program yourself of course not a lot of details

[1:19:30] Voice 7: yet on the specifics, although there are some short sessions that have been posted, one of which

[1:19:36] Voice 7: looks relevant is around assessing climate vulnerability into the future, so that will be

[1:19:41] Voice 7: useful, I think. You've asked us for materials, so as noted, attached are draft submissions

[1:19:48] Voice 7: requesting the minister meetings. We've provided background in the briefing here at the top of page

[1:19:53] Voice 7: 54 around the resolution session and the policy guidance you have there. You'll note on there

[1:19:59] Voice 7: that typically you know years ago we used the policy directed staff to provide the entire

[1:20:03] Voice 7: resolutions book to executive committee with recommendations on how to vote on each and every

[1:20:08] Voice 7: resolution with an NA if it was not relevant to the trust that has not happened in recent years

[1:20:12] Voice 7: due to the resolutions book coming out later now than it does so often there's now not an EC meeting

[1:20:18] Voice 7: between the release of the binder and the convention however if that's something you'd

[1:20:24] Voice 7: like us to do certainly let us know and we'll try to fit it in even if it's to be provided to

[1:20:28] Voice 7: to the attendees rather than to executive itself.

[1:20:32] Voice 7: And at the bottom of page 54 here,

[1:20:34] Voice 7: we've got some additional considerations

[1:20:35] Voice 7: that you might like to discuss.

[1:20:37] Voice 7: So it could be at this meeting

[1:20:38] Voice 7: or at a meeting later in the summer,

[1:20:40] Voice 7: just it would be good to have consideration of this

[1:20:43] Voice 7: prior to the meeting or prior to the convention.

[1:20:45] Voice 7: So one was the one you've just discussed around,

[1:20:48] Voice 7: oh no, so attendees for meetings with ministers.

[1:20:50] Voice 7: So once we know which meetings are landed,

[1:20:52] Voice 7: a conversation around which elected officials

[1:20:55] Voice 7: you'd like to have in the room with the minister

[1:20:57] Voice 7: would be great.

[1:20:59] Voice 7: Secondly, we've talked about general attendance. We've covered that one off already.

[1:21:03] Voice 7: We haven't done this deliberately in recent years, the last two years, I think, but there are cabinet town halls, which provides an opportunity to ask questions specifically of cabinet ministers.

[1:21:13] Voice 7: And for the trust, it's generally what we call the dirt ministries. So it would be like environment, natural resources, that sort of thing.

[1:21:20] Voice 7: so if there's particular questions that you have around land use planning or the provincial role

[1:21:25] Voice 7: in land protection that can be an opportunity to sort of pop up and ask a question it's a bit like

[1:21:30] Voice 7: a town hall yeah it is a town hall and are there any additional meetings you'd like us to ask for

[1:21:37] Voice 7: with provincial government staff or you'd like to join with other local governments in their

[1:21:43] Voice 7: meetings Bowen Island Municipality comes to mind there so that's what we would like to find out oh

[1:21:49] Voice 7: Oh, and finally, would you like us to arrange a social get-together

[1:21:52] Voice 7: with Bowling Island Municipal Council for you at the convention?

[1:21:55] Voice 7: So we'd just like to have a general talk now,

[1:21:57] Voice 7: and again, you could have it again on a future agenda

[1:21:59] Voice 7: as the convention gets closer as well.

[1:22:03] Trustee Patrick: All right, trustees.

[1:22:04] Trustee Patrick: Well, I know I'm going to start from the cabinet minister's standpoint.

[1:22:07] Trustee Patrick: If we do get meetings, I am a firm believer of very careful scripts

[1:22:14] Trustee Patrick: and thoughts put into what we're doing at those meetings.

[1:22:19] Trustee Patrick: so i know i'll push out for support vice chair peterson yeah

[1:22:25] Voice 11: thank you chair i i agree it's

[1:22:27] Voice 11: uh it's important to have um it's important to have a concise and and clear talking points

[1:22:36] Voice 11: uh as well as uh whoever is uh is representing you know singing from the the same uh the same

[1:22:46] Voice 11: sheet of music. In terms of, Director Frater mentioned the social opportunity with Bowen,

[1:22:57] Voice 11: I think that's great, but I think more important is actually the coordination

[1:23:03] Voice 11: around their meetings and requests to ascertain whether our presence and support is

[1:23:15] Voice 11: is valuable and important to them because I certainly think that we should

[1:23:19] Voice 11: offer that when, when they would like that.

[1:23:24] Voice 11: So I just wanted to sort of emphasize that a little bit.

[1:23:27] Voice 8: Right. Thank you. Vice-Chair Elliott.

[1:23:31] Voice 8: So in regard to that last second to last bullet,

[1:23:36] Voice 8: the additional meetings or requests for meetings,

[1:23:39] Voice 8: what about setting up a request for Deputy Minister Jessica Wood from the

[1:23:47] Voice 8: declaration act secretariat i think i know that would be ambitious um to secure a meeting but

[1:23:56] Voice 8: if we do not get a meeting with the mer or sorry christine minister boyle

[1:24:07] Voice 8: perhaps in relation to that request for consideration of the next declaration act

[1:24:13] Voice 8: action plan uh connecting with somebody from the secretary it would be good and i had the name of

[1:24:22] Voice 8: the deputy minister of housing last year it's just escaped me i can't find it in my emails but

[1:24:28] Voice 8: um she had been very interested in the tiny house project and wanted us to follow up with that um

[1:24:37] Voice 8: but i just checked the website and it's a different deputy minister now terry collins

[1:24:42] Voice 8: that wasn't the person i'd spoken to claire can you remind me because you were familiar with this

[1:24:47] Voice 8: person dude um i'm drawing a blank right now on who we spoke

[1:24:53] Voice 7: to and of course terry collins is

[1:24:56] Voice 7: our deputy minister for municipal housing and municipal affairs yeah

[1:24:59] Voice 8: so so i would think um

[1:25:02] Voice 8: i can look into it yeah okay it's going to come back to me i think it did start with jessica but

[1:25:08] Voice 8: But I would say that those two.

[1:25:10] Voice 7: You were thinking Jessica, who used to work at the trust,

[1:25:13] Voice 7: who's the executive director within municipal housing and municipal affairs.

[1:25:16] Voice 7: That's it.

[1:25:17] Voice 7: Jessica Brooks.

[1:25:20] Voice 8: Brooks, yes.

[1:25:22] Voice 8: I would request a follow-up meeting with her if she's still in the ministry.

[1:25:33] Trustee Patrick: Well, I think as much as possible,

[1:25:34] Trustee Patrick: we should parallel the requests for the ministers so that we have that

[1:25:39] Trustee Patrick: that layering effect of uh but again we don't have to make a final decision now

[1:25:46] Voice 7: till the 20th

[1:25:47] Trustee Patrick: oops sorry my apology you were cutting out trustee elliott

[1:25:52] Trustee Patrick: sorry yeah i cut over top of you because

[1:25:55] Trustee Patrick: i thought you were done so try again nope you're frozen okay uh director freighter while we

[1:26:10] Trustee Patrick: while

[1:26:11] Voice 7: we're waiting for her to come back um i wondered if it might be beneficial or if you'd

[1:26:15] Voice 7: like to think about whether there's benefit in meeting again with bc housing to sort of hear how

[1:26:21] Voice 7: projects are proceeding on the islands and any updates from them

[1:26:28] Trustee Patrick: yes and i think we have the

[1:26:31] Trustee Patrick: parallel of the letter that we're working on from trust council regarding housing needs assessments

[1:26:35] Trustee Patrick: and working with them on you know creating a tool or data collection that is more pertinent

[1:26:41] Trustee Patrick: and helpful to the islands as well so i think there is a series of items that would be with

[1:26:47] Trustee Patrick: with the tiny homes and housing needs assessments.

[1:26:50] Trustee Patrick: So some clear aligned items, Vice Chair Peterson.

[1:26:56] Voice 11: Yeah, I think the other piece is,

[1:26:58] Voice 11: I think it's been fairly clearly identified

[1:27:02] Voice 11: that for housing projects on the islands

[1:27:09] Voice 11: are a little bit different than urban projects.

[1:27:12] Voice 11: And the need is no less,

[1:27:17] Voice 11: but the environment is different um and the scale uh generally being smaller

[1:27:25] Voice 11: um again doesn't make the the need and importance of island projects any less so if we can convey

[1:27:33] Voice 11: that in some way i think that would be important uh a talking point thank

[1:27:40] Trustee Patrick: you uh vice chair elliott

[1:27:41] Trustee Patrick: you're back thank

[1:27:43] Voice 8: you on that note of coordination um i think coordination with the crd in regards to

[1:27:49] Voice 8: their rural housing program uh it's a funded program and this was specifically to address

[1:27:56] Voice 8: the lack of rural housing um funding streams um through bc housing um i had spoken to justine

[1:28:07] Voice 8: start quite a bit we were talking about a joint session um on rural housing supports and just

[1:28:14] Voice 8: it didn't come together but um she'd suggested that whatever um could be done to to work

[1:28:22] Voice 8: collaboratively on making sure that rural housing supports are um recognized as a like we're still

[1:28:32] Voice 8: very deficient in not just the trust area but you know across bc so i think some coordination

[1:28:38] Voice 8: with the crd would be really good and uh crd director paul brent um still very alive on the

[1:28:48] Voice 8: topic i haven't connected with him to see if he's going to ubcm but um maybe i can do some

[1:28:54] Voice 8: background work on that no

[1:28:57] Trustee Patrick: that is a good point because i think um uh the how the crd's rural

[1:29:01] Trustee Patrick: Rural housing program is a potential model for the province to look at the rural housing stream.

[1:29:08] Trustee Patrick: And I think it's the entire challenge of this, the housing fund, you know, they're taking their last intake on the system, the community housing.

[1:29:20] Trustee Patrick: And they're moving more to a model where the housing needs to sort of break even.

[1:29:25] Trustee Patrick: It needs to be able to make money and survive, which is challenging in our islands when it costs so much more and we don't have private developers developing this housing. These are hardworking societies.

[1:29:37] Trustee Patrick: societies. Okay, so I think we're hearing definitely a housing aspect. And then I think

[1:29:46] Trustee Patrick: paralleling, I do like paralleling the Ministry of MIR and looking at working through the

[1:29:57] Trustee Patrick: staff on the Secretariat.

[1:30:00] Trustee Patrick: uh, for the DRIPA implementation plan. Are there others? I don't think we want to load up

[1:30:15] Trustee Patrick: ourselves too far. I think it'd be rather have a couple of meetings done well. And we have till

[1:30:29] Trustee Patrick: August 20th, I believe is the deadline. So staff, what do you need from us at this point? Are those

[1:30:38] Trustee Patrick: clear? I mean, are there any thoughts on your part of other staff that we would be

[1:30:46] Trustee Patrick: of benefit to request?

[1:30:49] Voice 7: I'll answer that first.

[1:30:51] Voice 7: I think that's a good start

[1:30:52] Voice 7: and certainly we'll bring anything forward

[1:30:53] Voice 7: at future meetings as,

[1:30:54] Voice 7: you know, if anything arises

[1:30:55] Voice 7: or any new ideas occur.

[1:30:57] Voice 7: What I would hope for today

[1:30:59] Voice 7: is just having ensured

[1:31:00] Voice 7: that you've reviewed

[1:31:01] Voice 7: the minister meeting request

[1:31:02] Voice 7: we'll be submitting today

[1:31:03] Voice 7: to make sure that those are in line

[1:31:05] Voice 7: with what you were asking for.

[1:31:07] Voice 7: It's hard to condense

[1:31:08] Voice 7: into the word limits as required.

[1:31:10] Voice 7: So wanting to check

[1:31:12] Voice 7: that our summary is sufficient.

[1:31:15] Trustee Patrick: I know I had some comments.

[1:31:16] Trustee Patrick: So with that, then, if you don't need further direction from us on the staff requests, Vice Chairs, can we turn our attention to the minister requests beginning on page 56?

[1:31:29] Trustee Patrick: Is there any specific feedback, Vice Chair Peterson?

[1:31:34] Voice 11: Yeah, Chair, I'd just like to request a short recess.

[1:31:39] Trustee Patrick: I think we can do that.

[1:31:40] Trustee Patrick: Vice Chairs, how much is short?

[1:31:42] Trustee Patrick: 10 minutes?

[1:31:47] Trustee Patrick: All right.

[1:31:48] Trustee Patrick: Why don't we say till 11 o'clock?

[1:31:50] Trustee Patrick: That'd be 13 minutes.

[1:31:51] Trustee Patrick: it so uh why don't we come back at 11 o'clock all right i'm seeing thumbs up so let's uh we're on

[1:32:00] Trustee Patrick: break then thank you everyone all right is everyone back looks like they are so we're beginning on

[1:44:31] Trustee Patrick: page 56 of the agenda package feedback on the requests to the minister any feedback go ahead

[1:44:59] Trustee Patrick: vice uh vice charlotte uh

[1:45:02] Voice 8: i really think the framing is good uh in the background especially

[1:45:07] Voice 8: especially on the first two. The last one with Minister Kalon is, is just a little,

[1:45:19] Voice 8: it's worded a little funny. I don't know. It just the tone struck me as quite hesitant,

[1:45:24] Voice 8: which in light of the response we've had from the ministry is totally

[1:45:32] Voice 8: understandable. I just wonder if it could be phrased more neutrally.

[1:45:38] Voice 8: like the wording such as that such that deficiencies that might hamper ministerial

[1:45:43] Voice 8: approval can be proactively prevented i don't know is is there a way to phrase it a little

[1:45:50] Voice 8: bit more positively or you know what are we what are we seeking rather than focusing on

[1:45:59] Voice 8: the deficiencies does that make sense or potential deficiencies yeah

[1:46:05] Trustee Patrick: and i caught that wording um as

[1:46:07] Trustee Patrick: Well, Vice Chair Peterson on that.

[1:46:14] Voice 11: Yeah.

[1:46:14] Voice 11: So, I mean, I do agree.

[1:46:16] Voice 11: I think it's always better to frame positively rather than otherwise.

[1:46:22] Voice 11: And then it was mentioned around the meeting with Minister Boyle, and I had made a note about the Secretariat and my notes here.

[1:46:47] Voice 11: um i don't know if it's important to have the minister's um support for our desire to engage

[1:46:58] Voice 11: with the secretariat or or maybe we can get some advice on that but that would be

[1:47:03] Voice 11: i mean i think it's a really important um piece for us so all

[1:47:10] Trustee Patrick: right so brony thank

[1:47:12] Voice 6: you chair um

[1:47:13] Voice 6: yeah the the request is it's worded there in relation to the declaration action plan that

[1:47:17] Voice 6: that would, it's the secretariat that is the primary lead for that work. And so it would

[1:47:25] Voice 6: inevitably involve engagement with the secretariat. But if we wanted to be more specific in referencing

[1:47:30] Voice 6: the secretariat, we can certainly weave that in there.

[1:47:39] Trustee Patrick: Yeah, I was thinking more the implementation

[1:47:41] Trustee Patrick: plan, I would assume the minister, while the secretary oversees that, I think that that

[1:47:49] Trustee Patrick: that opportunity to get involved in the implementation plan

[1:47:52] Trustee Patrick: or to be identified as an item in the implementation plan

[1:47:56] Trustee Patrick: could be the more specific request.

[1:48:00] Trustee Patrick: Would that be appropriate, I guess?

[1:48:13] Voice 6: I think if you're for a minister's meeting,

[1:48:18] Voice 6: I think you want to meet with the minister

[1:48:20] Voice 6: and have that conversation.

[1:48:23] Voice 6: I think referencing the secretariat

[1:48:25] Voice 6: might lead us down the path

[1:48:27] Voice 6: of just being sort of pointed to the secretariat,

[1:48:29] Voice 6: it which we may do through the ministry staff requests in any case um but the the minister

[1:48:35] Voice 6: has the overall accountability for that and so i think um the way it's framed here for this

[1:48:40] Voice 6: minister would make sense all

[1:48:48] Trustee Patrick: right vice chairs other questions i know i had a couple of comments

[1:48:54] Trustee Patrick: um sorry trying to thumb through mine um on the on page 56 at the bottom

[1:49:07] Trustee Patrick: them um the only it where we said this is an important step toward improving cooperation

[1:49:15] Trustee Patrick: i think that kind of leads us back to the background session section i know we've got

[1:49:21] Trustee Patrick: a wording limitation you've got 700 characters now that's not very much um we talk about our

[1:49:29] Trustee Patrick: preserving and protecting mandate but our preserving protecting mandate also is in

[1:49:34] Trustee Patrick: in cooperation with the province and others.

[1:49:42] Trustee Patrick: So when I look at a request or the background section at the bottom

[1:49:50] Trustee Patrick: for the Minister Palmer, improving cooperation,

[1:49:56] Trustee Patrick: I think really working with Crown Lands, it's a necessary cooperation,

[1:50:03] Trustee Patrick: cooperation and it's a changing cooperation in the in the environment that we're in i think that

[1:50:15] Trustee Patrick: could just be much stronger than just an important step toward improving i think it's it's just it's

[1:50:20] Trustee Patrick: a we have to cooperate uh vice chair elliott yeah

[1:50:27] Voice 8: i think that maybe the request could be to gain an

[1:50:35] Voice 8: understanding of the province's um direction with crown land related agreements um and ensuring

[1:50:52] Voice 8: that any um well that the islands trust protect and preserve mandate is um well the object of

[1:51:07] Voice 8: the trust is upheld in the trust area like to me this is kind of an opportunity to say

[1:51:17] Voice 8: we have to work together in the trust area because there is this special directive to

[1:51:24] Voice 8: preserve and protect the area that should not be overridden by changing provincial direction

[1:51:32] Voice 8: in terms of economic development or whatever so I kind of see this as a reinforcing

[1:51:38] Voice 8: enforcing a reminder that the mandate is in effect and must be considered in all Crown

[1:51:46] Voice 8: lease decisions.

[1:51:47] Voice 8: So I would like to see this a bit stronger, but I'm not sure what the ask is.

[1:51:59] Trustee Patrick: Go ahead, C.O.

[1:52:00] Trustee Patrick: Thank

[1:52:00] Voice 6: you.

[1:52:01] Voice 6: I would just say, I think maybe the way you framed it, Vice Chair Elliott, is getting

[1:52:06] Voice 6: at the nub of what the message would be in a meeting that you would want to reinforce

[1:52:11] Voice 6: reinforce that role the the trust object of that interplay um but i don't know how you

[1:52:18] Voice 6: tread i don't know that you'd want to necessarily sort of have that frame it in the request as being

[1:52:25] Voice 6: a little bit almost confrontational right to say we we want to meet with the minister to reinforce

[1:52:30] Voice 6: this thing that we think maybe your staff have forgotten may not be the the i know that's not

[1:52:35] Voice 6: quite how you're framing it but um i think that's what

[1:52:38] Voice 6: that's why we have we framed it the way that

[1:52:41] Voice 6: it it is but the underlying understanding is that that would be kind of our message going into that

[1:52:46] Voice 6: meeting if we had the opportunity was to really reinforce that our our role needs to be considered

[1:52:51] Voice 6: the trust object needs to be considered in that that makes sense yeah

[1:52:55] Trustee Patrick: and the absence of a protocol

[1:52:57] Trustee Patrick: agreement right now is not to either of our advantages because the community is far more

[1:53:04] Trustee Patrick: more interested in these lands and have thoughts to say.

[1:53:12] Voice 8: What do you mean the absence of a protocol agreement?

[1:53:15] Voice 8: We have an agreement that needs to be updated, does it not?

[1:53:18] Trustee Patrick: Correct, but we're not following it, I'd say.

[1:53:20] Trustee Patrick: So it's almost an absence when we've chosen not to follow the protocol agreement.

[1:53:25] Voice 8: Have we chosen not to follow the protocol agreement or just?

[1:53:29] Trustee Patrick: That's a good question.

[1:53:32] Voice 7: Generally, we are following the agreements.

[1:53:34] Voice 7: I think at our end, there's been some procedural changes,

[1:53:36] Voice 7: sometimes around what's going to staff and what's going to LTCs. I expect that many staff within the

[1:53:42] Voice 7: ministries do not even know of the agreement, which I think will be part of the revitalization.

[1:53:46] Voice 7: Let's get it modernized and let's ensure they have procedures on their end to provide it to staff,

[1:53:50] Voice 7: especially when there's turnover, that then the new staff are provided with it as part of their

[1:53:54] Voice 7: orientation.

[1:53:58] Trustee Patrick: Okay. Vice Chair Elliott?

[1:54:02] Voice 8: So help me to understand, the word that you just said

[1:54:05] Voice 8: was revitalization of the protocol agreement should that not be the ask?

[1:54:10] Voice 7: At this point we

[1:54:11] Voice 7: have had commitment from the ministry I have lost my designated person you had asked for this

[1:54:16] Voice 7: meeting I mean certainly I can I can probably achieve this by just poking around through the

[1:54:21] Voice 7: ministry and making phone calls but if you'd like to meet with the minister this seemed like an

[1:54:25] Voice 7: appropriate ask to have dedicated resources and then to have sort of that minister's office

[1:54:30] Voice 7: approval of staff time going to this initiative um but we certainly already have sort of a

[1:54:37] Voice 7: long-standing ministry to commitment to working with us on this it's just unfortunate that my

[1:54:41] Voice 7: compatriot has retired and i'm i'm gonna have to go figure out who else might be assigned to this

[1:54:46] Voice 7: work and move up the food chain to get them assigned this way if you go this route then

[1:54:50] Voice 7: maybe you can have it done in a more efficient manner okay

[1:54:55] Trustee Patrick: uh vice chair peterson yeah i'm just

[1:54:59] Voice 11: reflecting the um uh when we talk about revitalizing the existing agreement um

[1:55:09] Voice 11: i certainly some of the ltcs that i am chairing um have identified that our divergence in practice

[1:55:17] Voice 11: from the uh the letter of the agreement is is in some cases um problematic in terms of the

[1:55:26] Voice 11: the desires of the community for LTCs to weigh in.

[1:55:34] Voice 11: We've certainly discussed this before.

[1:55:36] Voice 11: So I just want to, just a note of caution,

[1:55:40] Voice 11: perhaps that we may want to consider pretty carefully

[1:55:50] Voice 11: about how we're going to talk about those aspects

[1:55:54] Voice 11: Um, and, and the, um, trust council LTCs, uh, I think have, um, I don't know that we've had a substantive discussion around this, uh, at trust council or, or with local trust committees.

[1:56:13] Voice 11: So I'm just a little bit leery about taking any sort of strong position about changes or updates without having had those discussions with Trust Council and hearing what LTCs have to say.

[1:56:35] Voice 11: I know it's very live in some communities, it may not be an issue in others, but I know where I've encountered it, it's seen as really important in the communities that the LTCs are actually enabled to do what the agreement says.

[1:56:56] Voice 11: as so any departure from that although i i understand in practice we have we have diverged

[1:57:04] Voice 11: but uh anyway just note of caution there i i i think we need to approach this very carefully

[1:57:09] Voice 11: well

[1:57:11] Trustee Patrick: i think the current request is just asking for staff but to be assigned so i think that's

[1:57:16] Trustee Patrick: um that that is a careful approach um and then i think just i agree on that final one on with the

[1:57:26] Trustee Patrick: Minister Kalin, that the request be framed

[1:57:30] Trustee Patrick: in a positive state. Is that

[1:57:35] Trustee Patrick: possible?

[1:57:39] Voice 7: Yes, we can reframe that.

[1:57:41] Trustee Patrick: Vice Chairs, are there any other significant changes?

[1:57:47] Trustee Patrick: I think if we generally agree on the requests,

[1:57:54] Trustee Patrick: we'll have lots of time to work on scripts and

[1:57:57] Trustee Patrick: refine and prepare once we know

[1:58:00] Trustee Patrick: who we get.

[1:58:06] Trustee Patrick: Vice-Chair Peterson?

[1:58:08] Voice 11: Not to get too

[1:58:10] Voice 11: tangential here, but

[1:58:13] Voice 11: going back to the briefing

[1:58:15] Voice 11: around

[1:58:18] Voice 11: Minister of Transportation

[1:58:19] Voice 11: and

[1:58:22] Voice 11: Establishing

[1:58:23] Voice 11: Task Force, I'm just wondering

[1:58:26] Voice 11: from the staff side,

[1:58:28] Voice 11: there's a note there

[1:58:30] Voice 11: around

[1:58:32] Voice 11: the potential for our capacity

[1:58:34] Voice 11: capacity to become available again to engage in some of that work. I'm just wondering from the

[1:58:40] Voice 11: staff side, when is it appropriate or is it needed for some direction to dedicate some energy to that

[1:58:53] Voice 11: work?

[1:58:56] Voice 7: So I'm working on hiring. And as soon as someone is hired, this will be one of the

[1:59:00] Voice 7: initiatives assigned to that person. But yeah, so I can't give you a date yet, but might be

[1:59:05] Voice 7: september um ideally sooner

[1:59:08] Voice 11: okay i was just more thinking about like anticipating that happening

[1:59:14] Voice 11: timing is is what it is but but that's just going to happen as a matter of of course when you have

[1:59:18] Voice 11: um that's the staffing available okay great thank you

[1:59:23] Trustee Patrick: any other comments and uh any other feedback

[1:59:29] Trustee Patrick: that staff need from us do we need a resolution yes that's the question uh

[1:59:39] Voice 7: i don't believe that

[1:59:40] Voice 7: you do you've already directed us to submit the super meeting so we'll just make the requested

[1:59:44] Voice 7: change and i'll just clarify i only heard a change around the um like we'll only be editing

[1:59:50] Voice 7: at this point unless i missed something around the um sort of changing the minister calon request

[1:59:55] Voice 7: paragraph didn't take away anything else that i was

[1:59:59] Voice 7: Let's.

[2:00:00] Voice 7: requested edit no

[2:00:02] Trustee Patrick: i think that's that's the most important one thank

[2:00:05] Voice 7: you all

[2:00:06] Trustee Patrick: right okay so moving

[2:00:08] Trustee Patrick: on then i didn't go back to see if the website opened i'll hope staff or someone's keeping an

[2:00:15] Trustee Patrick: eye on that and we'll return to that item later in the meeting um okay so that's going ahead to

[2:00:21] Trustee Patrick: new business um and i believe that we had the item 11.6 emails to trustees that uh vice chair

[2:00:32] Trustee Patrick: maude that you raised uh

[2:00:34] Voice 2: thank you chair um this is this um blind carbon copying of emails um just

[2:00:44] Voice 2: it's coming to as an issue um we we had um as you recall the last being i highlighted

[2:00:49] Voice 2: We had done a series of resolutions without meetings that did not require anybody to reply back to all, only through to the administrator of the request.

[2:01:00] Voice 2: In my situation, two of my replies, in the process of replying back in favor of the vote, because somebody else was replying at the same time as I was replying,

[2:01:15] Voice 2: somehow my reply went to them

[2:01:18] Voice 2: not to the administrator of the vote

[2:01:20] Voice 2: so my votes were not counted

[2:01:22] Voice 2: I talked to IT about it

[2:01:24] Voice 2: and apparently there's sort of a glitch within the system

[2:01:26] Voice 2: if you're composing an email

[2:01:29] Voice 2: that is intended to be reply all

[2:01:33] Voice 2: if you just do it reply to the sender

[2:01:37] Voice 2: it can somehow get intercepted

[2:01:40] Voice 2: and go to the person that last replied

[2:01:41] Voice 2: as a reply. So it's a structural problem, but also for those of us who receive these 20-odd

[2:01:51] Voice 2: emails every time there's a resolution that are not required, it makes a bit of a pain in the butt

[2:01:56] Voice 2: to be administrating emails. So I was seeking clarification if there is any policy

[2:02:03] Voice 2: or procedural reason why the administrator of the vote cannot be, when they're requesting the vote,

[2:02:10] Voice 2: BCC everybody

[2:02:11] Voice 2: so that when people

[2:02:14] Voice 2: reply, they only have an

[2:02:15] Voice 2: ability to reply to the administrator of the vote

[2:02:18] Voice 2: not to trust council as a whole.

[2:02:21] Voice 2: And

[2:02:21] Voice 2: we were going to look into it. I never heard anything back

[2:02:24] Voice 2: about it, but I think it's kind of important

[2:02:25] Voice 2: because it

[2:02:27] Voice 2: does become annoying at times. It becomes

[2:02:30] Voice 2: dysfunctional at times in the case of

[2:02:32] Voice 2: my votes were lost.

[2:02:34] Voice 2: And so I just wanted to keep highlighting

[2:02:36] Voice 2: that. Thank you.

[2:02:38] Trustee Patrick: Vice Chair Peterson?

[2:02:42] Voice 11: Yeah, thanks. I just wanted to mention, I think we skipped over item 10.2.1.3.

[2:02:49] Voice 11: Oh,

[2:02:52] Trustee Patrick: yes, you are. You are correct. But let's finish this item and then we can go back to that. Thank you.

[2:03:02] Trustee Patrick: Was there any feedback from staff on Vice-Chair Maud's comments on the resolution without meetings? I see Director Marler.

[2:03:14] Voice 1: yeah thank you through the chair um i will check council's policy have policies on operations of

[2:03:21] Voice 1: resolutions without meetings uh there's two ways to think about it one is transparency that all

[2:03:28] Voice 1: trustees get to see every other trustees vote on the other hand it does cause a problem with

[2:03:33] Voice 1: filling in people's inboxes with emails that you really don't want to see or some people don't

[2:03:38] Voice 1: uh bcc definitely is a possibility because then it would only go back to the originator

[2:03:44] Voice 1: um so we can certainly make that change i will check policy and if there's no reason not to

[2:03:51] Voice 1: if executive thinks this is a better approach he can direct us to do that

[2:03:56] Voice 1: thank you all

[2:03:57] Trustee Patrick: right thank you i did in one of the newsletters put out a some information i thought

[2:04:01] Trustee Patrick: it was definitely better on the handling of some of those resolutions without meetings uh vice

[2:04:06] Trustee Patrick: Vice Chair Maud?

[2:04:07] Voice 2: Yeah, I'll just note that normally when the administrator sends out the actual vote, they say reply only to me.

[2:04:15] Voice 2: So it does seem to be that's the procedure, that that's what the request is.

[2:04:21] Voice 2: But of course, nobody reads that until they do the reply all.

[2:04:24] Voice 1: And if I may, through the chair, let me have a look at the policy.

[2:04:28] Voice 1: If there's nothing preventing that, I will just make sure staff are using BCC and we'll see how that works from now on.

[2:04:36] Voice 1: if there is something in policy i'll let you know that prevents that okay thank you thank you very

[2:04:41] Trustee Patrick: much all right my uh my mistake for jumping over item 10.2.1.1.3 way too many letters

[2:04:50] Trustee Patrick: or numbers uh page 58 of the agenda package this is the ubcm session proposal discussion and i

[2:04:56] Trustee Patrick: believe that was uh chair elliott yep

[2:05:03] Voice 8: uh thank you chair it's just here for your information

[2:05:06] Voice 8: um the this is the result of the tiny homes working group um and uh

[2:05:17] Voice 8: we do want to see the results of the um trust council funded um project um broadcast i guess to

[2:05:30] Voice 8: other rural areas. And this was one way to make the information available. So we've proposed

[2:05:38] Voice 8: a session, a 45-minute sort of clinic session, primarily with the RDN staff in the lead. So the

[2:05:51] Voice 8: the two staff members who presented at AVICC, as well as Adrian Fadrigo, who's an RD, or

[2:06:01] Voice 8: Regional District Director of Okanagan-Similkameen, Pam Robertson, representing Sunshine Tiny

[2:06:06] Voice 8: Homes on the Sunshine Coast.

[2:06:08] Voice 8: So I don't anticipate that all of these presenters will necessarily speak.

[2:06:15] Voice 8: It's a bit ambitious for a 45-minute session, but this could also be combined based on

[2:06:21] Voice 8: what the UBCM organizers get in terms of other session proposals. That's what happened with

[2:06:29] Voice 8: AVICC is our proposal was combined with two other housing-related clinics for a joint session. So

[2:06:39] Voice 8: yeah, we'll wait to hear what the feedback is on this and who would be going. Like I said before,

[2:06:47] Voice 8: I think it would be important for somebody from Islands Trust

[2:06:49] Voice 8: to present the context where this came out of

[2:06:52] Voice 8: and briefly just Trust Council's decision.

[2:06:55] Voice 8: And then the more technical people would take it away.

[2:07:01] Trustee Patrick: All right, any

[2:07:02] Trustee Patrick: questions for Trustee Vice Chair Elliott?

[2:07:06] Trustee Patrick: No?

[2:07:10] Trustee Patrick: Well, I think I'm glad to see that this is proceeding.

[2:07:13] Trustee Patrick: It got really good feedback at ABICC, so I'm hoping for success in UBCM.

[2:07:22] Trustee Patrick: All right.

[2:07:23] Trustee Patrick: Right. Now we're going to bounce back to the second new business item, which I brought forward, which is LTC letters on clarity.

[2:07:35] Trustee Patrick: I know for Salt Spring, we have a high public interest right now in the BC Ferries consideration of moving their home port of one of the ferries from Vesuvius over to Crofton.

[2:07:53] Trustee Patrick: And it's the CEO of BC Ferries was actually here last Friday on the island and did explain and describe the housing situation as being some very graphic descriptions of how ferry workers are having to live.

[2:08:09] Trustee Patrick: And that being one of the main reasons for moving that over.

[2:08:12] Trustee Patrick: I did speak to him and asked him to please, you know, we need their voice to help solve the housing issue.

[2:08:17] Trustee Patrick: Just moving workers off island doesn't solve the housing problem.

[2:08:21] Trustee Patrick: We need their voice to be bringing attention to the housing challenge and work with us on finding better solutions.

[2:08:29] Trustee Patrick: And then there's a second letter.

[2:08:32] Trustee Patrick: So we did not proceed.

[2:08:33] Trustee Patrick: There was an opportunity there to jointly send a letter with the local community commission who was proceeding.

[2:08:42] Trustee Patrick: The second is that Minister Kaelin has been invited by Emily Botterall to come to the island on July 23rd, and he invited an NGO to plan the event and that they are working on a joint letter, again, from all the elected officials on Salt Spring, which would be Chair Peterson in this case,

[2:09:09] Trustee Patrick: to sign a letter of sort of a briefing for the minister coming to the island.

[2:09:18] Trustee Patrick: So these are challenges now on Salt Spring where we've got sort of a better working condition

[2:09:24] Trustee Patrick: with the other elected bodies and a desire to jointly make statements.

[2:09:32] Trustee Patrick: And I don't know how that works with our advocacy policy and resolutions without meetings to get the authorization for the chair to sign such letters.

[2:09:44] Trustee Patrick: So I don't know if there's any input from staff on this.

[2:09:49] Trustee Patrick: And the letter for the minister's visit is kind of time sensitive.

[2:09:57] Trustee Patrick: So, Dodd, Director Frater?

[2:09:59] Voice 7: I'd be happy to speak to that.

[2:10:01] Voice 7: So our advocacy is guided through the advocacy policy of Trust Council.

[2:10:06] Voice 7: um and is supported um through trust area services generally for both local trust committee advocacy

[2:10:12] Voice 7: and council and executive committee-led advocacy um local trust committees um within the policy

[2:10:18] Voice 7: and as per you know our authorities under the act it's deemed that local trust committees can

[2:10:24] Voice 7: advocate i'm just trying to find the exact reference for you but essentially they can

[2:10:28] Voice 7: advocate on matters related to land use planning and then all of that advocacy is the purview of

[2:10:32] Voice 7: trust council um with regard to local trust committee advocacy or any rwms rwms are usually

[2:10:39] Voice 7: reserved for procedural matters and generally shouldn't be used for matters where there might

[2:10:44] Voice 7: be a policy discussion of needed of some sort of like a debate of ideas it's really just you know

[2:10:49] Voice 7: generally for minutes approval agenda meeting date setting that sort of thing um however you

[2:10:57] Voice 7: know if it's a very short simple you know direct request there may be occasion where that might be

[2:11:02] Voice 7: appropriate um with regard to better helping everyone better understand the advocacy policy

[2:11:08] Voice 7: um certainly i would be available to come and speak i could make myself available to come and

[2:11:12] Voice 7: speak to local trust committees council um certainly with the lack of resources we've had

[2:11:18] Voice 7: in particularly i think i'd say this whole term we haven't really focused energy on advocacy

[2:11:24] Voice 7: education um but the policy is available on the website for anyone who'd like to take a look

[2:11:29] Voice 7: and I'd be happy to have conversations

[2:11:32] Voice 7: with anyone who would like to have them.

[2:11:34] Voice 7: Would that answer all your questions?

[2:11:37] Trustee Patrick: Yeah, I think it's this ministry letter

[2:11:38] Trustee Patrick: for the visit that's a bit of a challenge.

[2:11:42] Trustee Patrick: I think I tried to explain to the not-for-profit

[2:11:46] Trustee Patrick: that's sort of leading this that I said,

[2:11:47] Trustee Patrick: normally it would be like a staff briefing,

[2:11:49] Trustee Patrick: a staff briefing from our staff to minister's staff

[2:11:52] Trustee Patrick: on sort of the day and the logistics

[2:11:55] Trustee Patrick: and what would happen.

[2:11:56] Trustee Patrick: In this case, it's become a very different thing.

[2:11:59] Trustee Patrick: And I don't believe the NGO really understands the limitations that we have in that letter.

[2:12:08] Trustee Patrick: Vice Chair Peterson?

[2:12:12] Voice 10: Yeah, just to the director's point

[2:12:15] Voice 11: earlier there, I think there is value in communicating to local trust committees to the parameters around this.

[2:12:28] Voice 11: And then there may be desire to review the policy.

[2:12:38] Voice 11: Certainly, I know that there, you know, in previous conversations we've had, there's our policy and then there's our areas where we butt up against sort of legality.

[2:12:53] Voice 11: um and so it may be worthwhile um considering um you know first maybe first some sort of

[2:13:05] Voice 11: information session and then trust council may want to reeval evaluate the policy and see if it

[2:13:12] Voice 11: is is serving sort of current desires and needs um and whether that might the policy itself might

[2:13:22] Voice 11: be amended again with uh uh you know respecting the the legal boundaries but uh maybe being a

[2:13:29] Voice 11: little bit more up to date with um with what sort of expectations around community and and uh and

[2:13:36] Voice 11: and what the ltcs are are uh being asked to do uh as opposed to what our policy um our policy

[2:13:46] Voice 11: currently reads so just sort of identify i think that's i think there's at least two pieces of of

[2:13:52] Voice 11: of future work for consideration there.

[2:13:56] Trustee Patrick: Director Frater.

[2:13:59] Voice 7: Certainly, and I was just gonna respond

[2:14:00] Voice 7: to your earlier comment, Chair Patrick.

[2:14:02] Voice 7: If there's a draft letter in the works

[2:14:04] Voice 7: that you'd like me to take a look at,

[2:14:06] Voice 7: I think if it's like welcoming a dignitary

[2:14:09] Voice 7: or welcoming someone to an island,

[2:14:11] Voice 7: that's sort of a different nature

[2:14:12] Voice 7: rather than an advocacy ask.

[2:14:14] Voice 7: So I don't know what the nature of the letter is

[2:14:15] Voice 7: that you're discussing,

[2:14:17] Voice 7: but I'd be happy to have that conversation with you

[2:14:18] Voice 7: and provide guidance.

[2:14:20] Trustee Patrick: All right, thank you.

[2:14:21] Trustee Patrick: I'll pass that on to,

[2:14:21] Trustee Patrick: Like I said, it's a bit of an unusual circumstance where we have a not-for-profit that's planning the event.

[2:14:29] Trustee Patrick: So they don't

[2:14:30] Trustee Patrick: have the benefit of any staff guiding them on these challenges.

[2:14:34] Voice 7: So happy to support as I can.

[2:14:36] Trustee Patrick: Okay, thank you. I'll pass that on.

[2:14:39] Trustee Patrick: Any other comments on this then?

[2:14:41] Trustee Patrick: And I think we've had a couple of policies that we've identified.

[2:14:45] Trustee Patrick: We know we have a process with Director Marler and the Governance Committee on looking at policies.

[2:14:50] Trustee Patrick: And I think it's how we're going to organize and figure out which of the many policies go to the top of the heap for review versus that's going to be a task and job in itself. So stay tuned. That will be coming, I guess.

[2:15:05] Trustee Patrick: Okay, I'm going to move on then. We have two items of correspondence. The first one, item 12.1, is the Saanich Islet Protection Society's notice of meeting.

[2:15:21] Trustee Patrick: I will note that on Salt Spring, I am the person that has been directed to attend these meetings from the Salt Spring Local Trust Committee standpoint, because this inlet is in Salt Spring's local trust area.

[2:15:38] Trustee Patrick: But I do know we have a conflict on the next meeting, because it's a Salt Spring Local Trust Committee meeting that day, I believe.

[2:15:46] Trustee Patrick: leave um so i don't know if anyone else i think it's this is about water quality of the inlet

[2:15:56] Trustee Patrick: i don't see any volunteers wanting to go to another meeting it's a good discussion and we

[2:16:08] Trustee Patrick: can generally get information back um director freighter i

[2:16:14] Voice 7: may be able to attend i'll have to

[2:16:16] Voice 7: juggle some schedules but if there's a desire i might be able to go represent it's been a number

[2:16:19] Voice 7: of years since i've attended this group yeah

[2:16:23] Trustee Patrick: i actually got my husband to attend the last one

[2:16:26] Trustee Patrick: it was uh it was good so i might force him to do it again this time all right well we'll just see

[2:16:35] Trustee Patrick: if someone can go and that would be great um and then the next item 12.2 is uh from uh vice chair

[2:16:42] Trustee Patrick: peterson on the closed meeting webinar on page 63 um i'll let vice chair oh go ahead trustee

[2:16:49] Voice 8: before you move on um just regarding that last item because it's an in-person meeting

[2:16:54] Voice 8: um i've been reminded by staff before that travel costs need to be approved by

[2:17:03] Voice 8: a body such as the executive if we're sending somebody from who's not from the area so for

[2:17:09] Voice 8: instance i don't think i could attend um an in-person meeting unless executive committee

[2:17:16] Voice 8: gave direction to do that

[2:17:18] Trustee Patrick: that would be correct i know i have a i have a resolution from the

[2:17:22] Trustee Patrick: the committee to attend these and um but if someone else goes that would be correct and when

[2:17:29] Trustee Patrick: my husband attended we did not get any back for it so all right uh then on to the item next item

[2:17:40] Trustee Patrick: there uh vice chair peterson did you want to speak to this oh sorry uh vice chairman did you want to

[2:17:46] Trustee Patrick: speak to the previous item yeah

[2:17:47] Voice 2: i i just if if nobody else can go i can go i just look at my

[2:17:52] Voice 2: calendar i do have the day available so like i think it's important that somebody do attend

[2:17:58] Voice 2: um but um put me on the list if nobody else can attend okay

[2:18:04] Trustee Patrick: we'll follow back through and thanks

[2:18:06] Trustee Patrick: for for identifying um go ahead director freighter

[2:18:10] Voice 7: uh if that's the case as noted by trust or vice

[2:18:14] Voice 7: chair elliott it might be prudent to pass resolution now authorizing that attendance then

[2:18:17] Voice 7: we won't have to bring it back on a future agenda and if you're unable to attend then there's no

[2:18:21] Voice 7: No harm done.

[2:18:25] Trustee Patrick: So do we want to do that?

[2:18:26] Trustee Patrick: Vice-Chair Monn?

[2:18:28] Voice 2: I don't typically put in expenses

[2:18:29] Voice 2: for these types of things.

[2:18:30] Voice 2: So that's not a concern.

[2:18:32] Voice 2: All right then.

[2:18:36] Trustee Patrick: We'll just note that you may be able to attend

[2:18:38] Trustee Patrick: if we don't have anyone else.

[2:18:41] Trustee Patrick: Okay, now I'm moving on to item 12.2.

[2:18:43] Trustee Patrick: Over to you, Vice-Chair Peterson.

[2:18:51] Voice 11: Thank you, Chair.

[2:18:54] Voice 11: It was an interesting webinar

[2:18:57] Voice 11: and I think the proposed changes are are good and I know that some of our staff

[2:19:10] Voice 11: attended as well and the comments I've heard from them is essentially what sort

[2:19:19] Voice 11: of what we've been hoping for in terms of being able to have meetings with First

[2:19:26] Voice 11: First Nations that respect their concerns around public meetings in certain cases where the topics may be viewed as sensitive by First Nations.

[2:19:43] Voice 11: So my main thrust here is I think it would be reasonable for us to provide feedback expressing support for the proposed changes, and I do have a motion prepared when you are ready for such.

[2:20:09] Voice 11: dodge

[2:20:11] Trustee Patrick: well if there is no other hands raised at this moment why don't you proceed with the

[2:20:16] Trustee Patrick: resolution okay

[2:20:22] Voice 11: thank you um i move that executive committee direct staff to provide feedback to the

[2:20:27] Voice 11: province expressing support for the proposed changes to the closed meeting provisions of the

[2:20:33] Voice 11: community charter and then i suppose that could probably reference uh i didn't actually get the

[2:20:41] Voice 11: specifics but uh uh into the into the motion but um uh i guess we can check in with staff and see

[2:20:50] Voice 11: if if um if more uh explicit uh uh identification of those changes is required well through the

[2:21:03] Voice 7: chair i think that's sufficient all

[2:21:05] Trustee Patrick: right thank you very much all right is there a second to that

[2:21:13] Trustee Patrick: that motion. Seconded by

[2:21:15] Trustee Patrick: Trustee Maud.

[2:21:17] Trustee Patrick: Is there any discussion?

[2:21:21] Trustee Patrick: I'll call the vote. All those in favor?

[2:21:24] Trustee Patrick: That carries.

[2:21:27] Trustee Patrick: All right. Well, thank you.

[2:21:30] Trustee Patrick: All right. Well, then

[2:21:31] Trustee Patrick: moving on. 13.1 is

[2:21:33] Trustee Patrick: review and amendment of the current work program

[2:21:35] Trustee Patrick: on page 109.

[2:21:44] Trustee Patrick: Are there any

[2:21:45] Trustee Patrick: I don't believe there's any changes at this

[2:21:50] Trustee Patrick: point.

[2:21:55] Trustee Patrick: Except I guess the item, the

[2:21:57] Trustee Patrick: request for the review item will

[2:21:59] Trustee Patrick: stay uh vice chair peterson yeah

[2:22:04] Voice 11: it just occurs to me um that we may want to have a discussion

[2:22:10] Voice 11: uh sort of a focused discussion uh at trust council around uh this we certainly we've uh

[2:22:22] Voice 11: we've got the minister's letter and then we've had um um indications that uh requests for

[2:22:31] Voice 11: For increased funding, we'll really lead nowhere at this point.

[2:22:39] Voice 11: So I'm not sure that this should be at the top of our active projects

[2:22:47] Voice 11: if we're essentially not going to be able to make any headway on these.

[2:22:54] Voice 11: But again, maybe a focused discussion at September Trust Council

[2:23:01] Voice 11: or something might be useful but uh i'll defer to the cao all

[2:23:06] Trustee Patrick: right and i'd also like to point out

[2:23:07] Trustee Patrick: we do have the response that we did request a meeting to uh directly meet with the minister

[2:23:12] Trustee Patrick: and uh cao brony thank

[2:23:15] Voice 6: you chair and and to the vice chair peterson's comments i think yeah i think

[2:23:19] Voice 6: uh september trust council well we didn't well we discussed the minister's response at the at

[2:23:25] Voice 6: the june meeting i think september trust council you may want to have a as you say a bit of a focus

[2:23:30] Voice 6: discussion on how where we stand vis-a-vis this as a project but also the strategic plan

[2:23:37] Voice 6: priority item and the trust council follow-up action item that that i acknowledged earlier too

[2:23:42] Voice 6: um we do have the

[2:23:44] Voice 6: letter requesting a meeting outstanding to the minister um to date we have

[2:23:48] Voice 6: not received any response or any real signal on his openness to doing that but i did um

[2:23:55] Voice 6: recently reach out to ministry staff and underscore that the the salt spring visit

[2:24:01] Voice 6: would never have been intended that this is a separate request from that that is related to

[2:24:06] Voice 6: islands trust overall and not just salt spring and also acknowledging that chair patrick was

[2:24:10] Voice 6: not going to be able to attend that that event in any case so we are still waiting and we'll

[2:24:15] Voice 6: still continue to follow up as as warranted but hopefully we receive a reply one way or the other

[2:24:19] Voice 6: soon but i

[2:24:20] Voice 6: agree i think a discussion on where to from here on this item would probably be

[2:24:24] Voice 6: wise for consideration in september thanks all

[2:24:28] Trustee Patrick: right then so no changes to the work program

[2:24:31] Trustee Patrick: at this time and so we'll just receive that um so that brings us we're going to have an in-camera

[2:24:39] Trustee Patrick: session moment literally here so our next meeting is going to be on july 23rd at 9 15 in the morning

[2:24:48] Trustee Patrick: electronically and prior to that the day before we do have the joint session on june on july 22nd

[2:24:55] Trustee Patrick: with the Island Stress Conservancy.

[2:24:59] Trustee Patrick: Don't forget that.

[2:25:01] Trustee Patrick: And with that, we need a motion to go in closed.

[2:25:05] Trustee Patrick: It's on page four of the agenda package.

[2:25:10] Trustee Patrick: And on the screen.

[2:25:11] Voice 2: I will let the meeting be closed to public subject

[2:25:13] Voice 2: sections 91F and I of the community charter

[2:25:17] Voice 2: in order to consider matters related to law enforcement.

[2:25:20] Voice 2: If the council considers that the disclosure

[2:25:22] Voice 2: could be reasonably be expected to harm

[2:25:25] Voice 2: the conduct of an investigation or enforcement of an enactment,

[2:25:30] Voice 2: the receipt of advice that is subject to solicitor client privilege,

[2:25:33] Voice 2: including communications necessary for that purpose,

[2:25:36] Voice 2: and that staff attend the meeting.

[2:25:38] Trustee Patrick: Is there a second?

[2:25:40] Trustee Patrick: Second by Vice Chair Peterson.

[2:25:43] Trustee Patrick: Sorry, Vice Chair Elliott, you keep missing your seconds.

[2:25:47] Trustee Patrick: Not on purpose.

[2:25:49] Trustee Patrick: Any discussion?

[2:25:50] Trustee Patrick: Call the vote.

[2:25:51] Trustee Patrick: All those in favor?

[2:25:53] Trustee Patrick: And we are then, that's carried.

[2:25:55] Trustee Patrick: So I'll give staff a few moments.

[2:25:59] Voice 5: Chair?

[2:26:00] Trustee Patrick: Yes.

[2:26:00] Voice 5: Would you mind acknowledging with the public that we will not be reconvening unless needed?

[2:26:08] Trustee Patrick: Yes.

[2:26:08] Voice 5: No, thank you.

[2:26:09] Trustee Patrick: I think we'll rise and report in the next meeting.

[2:26:11] Trustee Patrick: So thank you if you attended or were live streaming today.

[2:26:14] Trustee Patrick: And we will rise and report at our next meeting on the 23rd.

[2:26:19] Voice 5: Thank you.

[2:26:20] Voice 5: Okay.