Islands Trust Conservancy Board regular meeting, October 3, 2025

[0:00:00] Voice 13: October

[0:00:00] Voice 6: 3rd. The time is 10 a.m. I'd like to start by acknowledging the land that we're

[0:00:07] Voice 6: meeting on as shared territories to many Coast Salish nations. Last Tuesday was the National

[0:00:13] Voice 6: Day of Truth and Reconciliation Day, an important day to recognize the deep and ongoing history

[0:00:20] Voice 6: of our land, of the land, and to reflect upon our own relationship to it. Land acknowledgements

[0:00:28] Voice 6: themselves are not really about the past alone, they're about the ongoing colonialism that is the

[0:00:34] Voice 6: reality that we are living in today. To recognize this, it calls on us to be mindful of our place

[0:00:42] Voice 6: in history and to consider how we participate in shaping the present and the future.

[0:00:50] Voice 6: September 30th is not simply just a date, but more of a call to action.

[0:00:58] Voice 6: Thank you.

[0:01:00] Voice 6: My name is Lisa Goberow.

[0:01:02] Voice 6: I'm zooming in from Galliano Island, which is core territory to the

[0:01:06] Voice 6: Penelakut Nation.

[0:01:08] Voice 6: Perhaps we'll do introductions and we'll move around the screen here.

[0:01:13] Voice 6: I see first up would be Vice Chair Trustee Timothy.

[0:01:21] Voice 2: Good morning, everyone. Thank you, Chair Gavreau, for your opening. That was really beautiful, so thank you so much.

[0:01:28] Voice 2: My name is Tanner Timothy, and I'm Vice Chair of Islands Trust Conservancy Board. I'll move it over to Trustee Yates.

[0:01:43] Voice 8: Thank you. Thank you, Trustee Timothy, and thank you, Chair Gavreau.

[0:01:48] Voice 8: I'm calling in today from Snenemoch Territory for the Gabriola Local Trust Area.

[0:01:54] Voice 8: And on September 30th, I was so fortunate to attend a very moving and extremely well-attended event at our local museum, where we had knowledge keepers, elders, and some residential school survivors tell us their stories.

[0:02:14] Voice 8: And it was just so very good to be in their company.

[0:02:18] Voice 8: Thank you.

[0:02:22] Voice 6: And then we'll move

[0:02:24] Voice 6: on to Trustee Smith.

[0:02:26] Trustee Smith: Hi, my name is Risa Smith. I'm speaking to you from Galeano Island, which is the territory of

[0:02:33] Trustee Smith: several First Nations, but where I live is mostly the Penelaket, and I'm happy to be here.

[0:02:41] Trustee Smith: Thanks a lot. Thank you. Trustee Elliott.

[0:02:47] Voice 10: Morning. It's Gwail from beautiful Sminamik Territory, Gabriela Island. Happy to join you

[0:02:54] Voice 10: all. I'm elected here for Gabriola Mudge and the Corsi Islands, and I serve as vice chair

[0:03:03] Voice 10: and on executive committee as the liaison on the Conservancy Board. Happy to be with you all.

[0:03:09] Voice 6: Thank you. And then we'll move on to staff. Perhaps, Director Carroll, you'd like to

[0:03:15] Voice 6: introduce staff?

[0:03:20] Voice 9: We have Director Frader here today. I will let her introduce herself.

[0:03:26] Voice 9: myself. My name is Wendy Tyrrell, I'm manager of the Islands Trust Conservancy. I'm coming

[0:03:32] Voice 9: here from the Coast Salish, Lekwungen and Tsinchatlan speaking peoples. I'm happy to

[0:03:38] Voice 9: be here supporting the Conservancy and working with you all today. To Clare.

[0:03:50] Voice 4: Clare

[0:03:50] Voice 5: Fraiter, Director of Trust Area Services, coming today from the territory of the Lekwungen

[0:03:56] Voice 5: people's and uh very having a very reflective week on the week of uh national truth and

[0:04:02] Voice 5: reconciliation day and was privileged to join trustee uh timothy at the legislature for the

[0:04:09] Voice 5: flag raising that happened there it was a deeply meaningful ceremony and i was deeply grateful for

[0:04:14] Voice 5: the invitation to be able to be there uh for that moment and hear the good words spoken by eddie

[0:04:19] Voice 5: charlie and others and uh was very grateful and have had a very reflective and contemplative week

[0:04:24] Voice 5: because we look at the children in our lives

[0:04:26] Voice 5: and reflect on the harms that were done

[0:04:30] Voice 5: and just wish for a better society going forward

[0:04:33] Voice 5: where we can all show love and compassion to each other

[0:04:35] Voice 5: and wish the best for all in our society.

[0:04:37] Voice 5: Well, thank you.

[0:04:44] Voice 9: Joe Elliott, Senior Indigenous Relations Advisor.

[0:04:50] Voice 1: Yeah, I'm Squill.

[0:04:53] Voice 1: My family traditional name comes from the name book.

[0:04:57] Voice 1: I'm calling in from the Cowichan traditional territory

[0:04:59] Voice 1: And just like everybody else, like to recognize the Reconciliation Day and reconciliation and beyond to residential school and, you know, the places and the purpose of residential school and other system like the past system.

[0:05:12] Voice 1: And, you know, the purpose was to displace First Nations out of sight, out of mind.

[0:05:20] Voice 1: And during that time, you know, the past systems, you know, the First Nations weren't able to travel the grounds that they once used in abundance for harvesting and gathering food and medicines and displaced from the places that we're working in currently.

[0:05:34] Voice 1: and this is why I do the work I do today

[0:05:38] Voice 1: is working towards that hope

[0:05:41] Voice 1: and seeing the transition for First Nations

[0:05:43] Voice 1: be part of these decisions

[0:05:46] Voice 1: that are being made within their traditional territory

[0:05:48] Voice 1: so my grandchildren can play

[0:05:52] Voice 1: on these islands and these lands

[0:05:54] Voice 1: that we're working to preserve and protect.

[0:05:57] Voice 1: So thank you.

[0:06:05] Voice 11: Finally, we...

[0:06:06] Voice 11: Oh, sorry.

[0:06:08] Voice 11: And I'm Jill Allen.

[0:06:09] Voice 11: and I'm the administrative assistant for the ITC and I'm in the territory of the

[0:06:15] Voice 11: Lekwungen speaking people, the Squamish and Songhees Nations. I'm very happy to be here today.

[0:06:21] Voice 11: Thank you. Thank you. Is

[0:06:23] Voice 6: there anybody else on the call here? I think we've heard from everyone.

[0:06:28] Voice 6: I just wanted to highlight that I mistakenly called Manager Terrell Director Terrell and I'd

[0:06:36] Voice 6: like to highlight the fact that it's not acting manager any longer so congratulations to our

[0:06:43] Voice 6: manager thank you we're all very excited all right let's move on to our agenda we got a big day ahead

[0:06:53] Voice 6: of us a big wonderful day uh item 3.3 or item 3 is the approval of the agenda uh 3.1 is review the

[0:07:02] Voice 6: the agenda and any introduction of new items are there any additions to the agenda today

[0:07:08] Voice 6: not seeing any hands um then i will say that we're actually um item 7.1.3 we are actually

[0:07:19] Voice 6: removing from our agenda we will strike that um that's at the end of business so then we'll move

[0:07:28] Voice 6: on to 3.2 which will be approval of the agenda as amended and i'll be looking for a motion for

[0:07:34] Voice 6: that please my screens oh there we go thank you trustee elliott thank you so moved and looking

[0:07:44] Voice 6: for a seconder trustee yates fantastic then i will call the vote all in favor thank you everyone um

[0:07:57] Voice 6: motion carries thank you and then item number four rise and report there is no rising report for

[0:08:07] Voice 6: this meeting um and item number five is the adoption of the minutes

[0:08:11] Voice 6: minutes. Everyone's had a chance to look over the minutes. We're looking at July 22nd first.

[0:08:17] Voice 6: Any corrections? Any comments from the board? Then we'll approve the minutes as presented

[0:08:27] Voice 6: by consent. And then we're going to move on to item 5.2, which are minutes from the special

[0:08:37] Voice 6: meeting. Any additions? Any corrections there? Not seeing any, then we will approve by general

[0:08:48] Voice 6: general consent. We're at 10 after 10. Moving on to item number six is a follow-up action list.

[0:08:58] Voice 6: Hand that over to Director Terrell. Hello.

[0:09:06] Voice 9: Can I take any questions on the regular meeting

[0:09:10] Voice 9: follow-up action items? Not seeing any

[0:09:18] Trustee Smith: hands. Any questions? Could you just hold on a minute?

[0:09:22] Trustee Smith: You're moving too fast and I keep notes. Just give me a minute, please. Oh, you got it. You

[0:09:28] Trustee Smith: You got it, Risa.

[0:09:35] Voice 6: Yeah.

[0:09:41] Trustee Smith: Trustee Smith.

[0:09:43] Trustee Smith: I had a few just questions.

[0:09:46] Trustee Smith: I guess it's on page 16.

[0:09:49] Trustee Smith: It says, number two, staff to reinstate the exploring options and research potential.

[0:09:59] Trustee Smith: And it says complete it.

[0:10:00] Trustee Smith: This is of climate change emergency on ITC protected areas.

[0:10:06] Trustee Smith: is but i thought that we it says completed but i thought we hadn't completed that and somewhere

[0:10:15] Trustee Smith: else it says something i just have to go through my notes here um about that that it's ongoing so

[0:10:23] Trustee Smith: i'm a bit confused by the two separate yeah this

[0:10:26] Voice 9: does look confusing i can understand

[0:10:28] Voice 9: so the fuel the follow-up action item is for us to reinstate and we have done that we have

[0:10:35] Voice 9: reinstated it so that way we can complete that and take that fuel off because we have reinstated it

[0:10:42] Voice 9: is now its own fuel so it's confusing but since it was a motion yeah okay we've completed that motion

[0:10:49] Voice 9: we have reinstated it and so now there is another fuel that is exploring options and research

[0:10:54] Voice 9: potential does that make sense it

[0:10:58] Trustee Smith: does and i have one a couple other questions can i oh sure

[0:11:05] Trustee Smith: Item number three, it says BC enacted a whistleblower law,

[0:11:11] Trustee Smith: but it does not apply to the Islands Trust.

[0:11:15] Trustee Smith: And that is number four on page 16.

[0:11:20] Trustee Smith: And it says no update.

[0:11:23] Trustee Smith: No, sorry.

[0:11:24] Trustee Smith: It does not apply.

[0:11:26] Trustee Smith: But are we going to have one for the Islands Trust Conservancy

[0:11:30] Trustee Smith: or for the Islands Trust in general?

[0:11:34] Voice 9: I think that's a board decision.

[0:11:36] Voice 9: We had looked into whether or not we had an existing one, which we don't.

[0:11:40] Voice 9: And the whistleblower law for the province does not apply to the Islands Trust.

[0:11:51] Trustee Smith: Okay.

[0:11:53] Trustee Smith: Just a minute.

[0:11:54] Trustee Smith: Just give me.

[0:11:58] Voice 9: So the rest of the follow-up action item is should consider, the board should consider the establishment of a process for staff, elected officials, and board members.

[0:12:07] Voice 9: so if the direction is to move forward with that staff can do so uh

[0:12:15] Trustee Smith: okay uh in progress okay that's

[0:12:22] Trustee Smith: in progress okay it doesn't matter um i there was something else number page 19 number 13

[0:12:29] Trustee Smith: it says moving the ruby alton endowment from from the victoria foundation

[0:12:36] Trustee Smith: i'm sort of a bit confused by that which

[0:12:39] Voice 9: number sorry number 13

[0:12:45] Trustee Smith: where is it now i'm

[0:12:47] Voice 9: so the um ruby alton endowment fund lives at the victoria foundation

[0:12:53] Voice 9: and if you recall in our last meeting we had a and a briefing that explained that they have

[0:12:59] Voice 9: increased their rates and we were asked to go back and look um at other possibilities right

[0:13:07] Voice 9: Right now, we are investigating for other funds, other investment opportunities.

[0:13:12] Voice 9: And so this, the MFABC, Municipal Finance Authority of BC, is one of the options we were looking into.

[0:13:19] Voice 9: But no decisions have been made to move the fund.

[0:13:24] Trustee Smith: Okay.

[0:13:26] Trustee Smith: Are we even?

[0:13:27] Trustee Smith: Okay.

[0:13:28] Trustee Smith: I just, I'm not sure we're allowed to do that.

[0:13:30] Trustee Smith: Like, it's not our money when it's in the Victoria Foundation.

[0:13:33] Trustee Smith: It's their money.

[0:13:34] Trustee Smith: Can we move it?

[0:13:37] Voice 9: that's a good question that I cannot answer Claire can you answer that yeah

[0:13:42] Voice 5: it's a it's it is I

[0:13:43] Voice 5: believe it's a revocable endowment so certainly

[0:13:45] Voice 5: it's we're certainly we're just using them as the

[0:13:47] Voice 5: investment method I say that with about 90 confidence but it's my understanding we can

[0:13:53] Trustee Smith: but if we wish that was I've run into this with other uh endowments with the Vancouver Foundation

[0:13:58] Trustee Smith: so that's why I ask it but I'm sure you'll figure it out okay uh just give me one more oh okay

[0:14:06] Trustee Smith: that's it great

[0:14:09] Voice 6: thank you very much for those questions for my clarity i see trustee elliott's

[0:14:13] Voice 6: hand oh

[0:14:17] Voice 10: um thank you i just wanted to express appreciation for the way the updates are noted

[0:14:22] Voice 10: um it's really helpful in tracking the different progress um on each item uh i do have a question

[0:14:30] Voice 10: on page 13, item one, the climate change emergency on ITC protected areas that the team lead will be

[0:14:41] Voice 10: in full capacity, which is great. So how does this fit into the potential indicators plan? Is this

[0:15:02] Voice 10: we're considering now cultural heritage protection that ecological integrity is included or is this

[0:15:09] Voice 10: part of a broader initiative that the Owens Trust is undertaking and sort of understanding the

[0:15:16] Voice 10: baseline and the changes to all of the lands with the indicators project for biodiversity health and

[0:15:22] Voice 10: function? I

[0:15:26] Voice 9: think that's a really good question we haven't had that discussion on a on a team level

[0:15:31] Voice 9: we have just we're just gearing up to have a full working team and I think when it comes to

[0:15:42] Voice 9: protected area land management our first and foremost priority is to work with First Nations

[0:15:47] Voice 9: and have those discussions with Indigenous governing bodies considering as part of the

[0:15:54] Voice 9: five-year plan engagement process and that um items of discussion around land management will

[0:16:04] Voice 9: definitely include ecological integrity modeling of some sort and climate research and those things

[0:16:11] Voice 9: for the protected areas that we have but we're some steps away from uh making decisions based

[0:16:17] Voice 9: on exactly what that will be at this point and i not i think that was your question is how does

[0:16:25] Voice 9: Because how are you comparing the Islands Trust, the conversations they're having over integrity modeling to the Conservancy? Is that your question, Trustee Elliott?

[0:16:34] Voice 9: I

[0:16:37] Voice 10: would just not want to see things happen in isolation. There's a large project, which Director Freider is well aware of, you know, coming from Trust Programs Committee and Regional Planning Committee, so that the planning function of the Adams Trust, which is, you know, 80% of where our budget goes to and the work is directed,

[0:17:02] Voice 10: um is grounded in um a larger understanding of the ecosystem indicators of health and

[0:17:13] Voice 10: community indicators and that indicators project is is a big piece of work itself so um I just

[0:17:23] Voice 10: I just yeah I'm happy to hear that these are early conversations and there needs to be strategy

[0:17:29] Voice 10: I think developed around how the pieces will inform each other so we're not doing a separate

[0:17:35] Voice 10: project on ecological integrity monitoring for nature reserves that you know you've got adjacent

[0:17:42] Voice 10: planning services trying to do the same thing but not speaking to one another so

[0:17:47] Voice 9: that would be

[0:17:48] Voice 10: absolutely

[0:17:49] Voice 9: that makes a lot of sense and I think keeping in mind that when we're looking at

[0:17:57] Voice 9: At the ecology and the integrity of the protected areas, we're looking for management planning that's, you know, to inform management planning of those particular lands.

[0:18:08] Voice 9: But it also, the part where we do have a lot of overlap and we want to continue to have overlap is in that regional conservation planning part where the bigger picture on what needs to be protected in the future.

[0:18:21] Voice 9: and, as you say, working with the planners

[0:18:24] Voice 9: to ensure they have that information at hand too.

[0:18:31] Voice 9: Director Frater, did you want to add anything?

[0:18:35] Voice 5: No, the project that Trustee Elliott's referring

[0:18:38] Voice 5: is really not scoped yet.

[0:18:39] Voice 5: We're hiring someone to come in on a temporary basis

[0:18:41] Voice 5: to help us do the research to assist with project planning

[0:18:44] Voice 5: and project scope.

[0:18:45] Voice 5: It may be that the site-specific scale that the Conservancy needs

[0:18:49] Voice 5: might be different in terms of the work needed

[0:18:53] Voice 5: at the landscape level that this project is contemplating so it is not scoped yet so I can't

[0:18:58] Voice 5: say at this time like how the two might talk to each other and what the bigger project might

[0:19:02] Voice 5: incorporate or not incorporate we're still I'm keeping a very open mind about what it might turn

[0:19:07] Voice 5: into so which is why we're bringing someone in so we can build a very robust and well-informed

[0:19:12] Voice 5: program as

[0:19:15] Voice 9: is the conservancy mod there's nothing scoped that there either it's just this is in our

[0:19:21] Voice 9: future to look at the full picture of what managing land and stewarding land is and encompasses them.

[0:19:33] Voice 6: What a great conversation. Thank you. Any other questions from the board

[0:19:38] Voice 6: on the follow-up action list? No? Then perhaps we can proceed.

[0:19:45] Voice 6: Risa, did you have any follow-up questions or anything else?

[0:19:50] Voice 6: Not for that JIT item, no. Thank you.

[0:19:52] Voice 6: Thank you. Thank you. All right, then we'll move on to item number seven, business. And the first item, 7.1.1, 2026-27, budget requests, RFD.

[0:20:06] Voice 6: Okay.

[0:20:09] Voice 9: I am going to share this. Okay. This is our fairly significant ITC 26-27 budget

[0:20:30] Voice 9: submission to the board. We have provided a draft budget for your consideration. We

[0:20:39] Voice 9: We have six business cases also for your consideration.

[0:20:43] Voice 9: It's fairly in-depth.

[0:20:45] Voice 9: Happy to answer any questions.

[0:20:48] Voice 9: To give just a slight background, we're seeking from the Board a decision on this budget request.

[0:20:55] Voice 9: Policy 3.1.6 requires that the ITC manager prepare a proposed budget for ITC Board approval.

[0:21:02] Voice 9: And the following items are provided for consideration.

[0:21:05] Voice 9: It is anticipated that the $220,000 of funding that we've received for the last years from

[0:21:12] Voice 9: Environment and Climate Change Canada will end March 2026.

[0:21:17] Voice 9: This will result in the need to increase amounts from taxation, unfortunately, to maintain

[0:21:22] Voice 9: service levels.

[0:21:24] Voice 9: There is an anticipated, therefore, I should say, it's anticipated that the Species at

[0:21:31] Voice 9: risk program coordinator position will also be ending, unfortunately, at the end of March

[0:21:36] Voice 9: 2026.

[0:21:37] Voice 9: So the budget formula for new properties has also been used to update and reflect historical

[0:21:43] Voice 9: inflation amounts.

[0:21:45] Voice 9: We've adjusted these budget requests for the 26-27 budget accordingly.

[0:21:55] Voice 9: And I think I will stop there.

[0:21:59] Voice 9: And I want to just note, you'll see in yellow here, there was a slight

[0:22:04] Voice 9: edit to this request for decision and that we I had had 3.0 as where the

[0:22:13] Voice 9: estimate of the BC GEU staff would be the increase in salaries was based on

[0:22:22] Voice 9: three percent as it was actually based on 2.5 percent. I'm happy to take any

[0:22:29] Voice 9: questions.

[0:22:31] Voice 6: I see Trustee Yates' hand.

[0:22:35] Voice 8: Thank you, Manager Tiro. I did have a question, but actually

[0:22:41] Voice 8: it relates more to our request for decision in May, and it was where we were looking at a

[0:22:49] Voice 8: conservation technician position, and in the notes here in this package say we're looking for

[0:22:56] Voice 8: a conservation technician co-op position and or a seasonal but I think that's clear now in the

[0:23:04] Voice 8: budget package here because I know when I thought about that motion afterwards I thought well do we

[0:23:10] Voice 8: ask for one or both or I know we certainly need one when we do the covenant monitoring in the

[0:23:17] Voice 8: spring but then you know do we need that work to be ongoing throughout the year for

[0:23:24] Voice 9: the co-op

[0:23:25] Voice 9: student yeah yeah

[0:23:27] Voice 9: so that's a really good question there were some changes made in the budget request

[0:23:31] Voice 9: since our first request to you in in may and that was after quite a lot of deliberation with staff

[0:23:38] Voice 9: and um with director freighter as well and what we had decided is that in order to bring more

[0:23:48] Voice 9: more capacity and time for the covenant management and outreach specialist

[0:23:54] Voice 9: position and the protect property management specialist position.

[0:24:00] Voice 9: We just,

[0:24:01] Voice 9: we looked at bringing in a contractor to do a significant portion of the

[0:24:08] Voice 9: compliance monitoring,

[0:24:11] Voice 9: which would relieve time for those two positions that we have these that have

[0:24:16] Voice 9: been spent,

[0:24:17] Voice 9: I think, approximately 50 to 60% of their staff time on monitoring, either coordinating

[0:24:23] Voice 9: or implementing traveling, that kind of work. And so the contractor position would cover

[0:24:31] Voice 9: approximately 60% of that compliance monitoring. And the contractor would not require to have

[0:24:39] Voice 9: a second person in the field as we are required to have. So the need for a co-op student

[0:24:45] Voice 9: student um isn't necessary because we have staff that can attend together on the site we have our

[0:24:52] Voice 9: team lead um specialist uh green i guess team lead green and so that was one of the ways that we could

[0:25:03] Voice 9: use to balance that budget is to reduce the salaries um and take the co-op student off the

[0:25:11] Voice 9: off the salaries list thank

[0:25:15] Voice 8: you did you have a follow-up trustee yates no that explains it

[0:25:22] Voice 8: very well i'm always sad to not see a co-op student of course because we get more than our

[0:25:29] Voice 8: money's worth from them and it provides such a wonderful opportunity for them as well but then

[0:25:34] Voice 8: sometimes we get them back for you know other positions so that's good too good point i agree

[0:25:41] Voice 9: I agree.

[0:25:43] Trustee Smith: Trustee Smith. Yeah, hi. I have two questions. The first, first of all, thank you

[0:25:51] Trustee Smith: for this. It's very thorough. It answers almost every question you could possibly have. So

[0:25:56] Trustee Smith: it's a great note. So on page 25, you have like the whole proposed budget draft. I really like

[0:26:03] Trustee Smith: that because it's got everything in the same place. And I had a question about the line,

[0:26:09] Trustee Smith: it says new land securement. And we're increasing this, we're asking to increase this by 11,000.

[0:26:19] Trustee Smith: And I just wonder if the trust, knowing that we got such a big gift, basically for land securement,

[0:26:31] Trustee Smith: I'm presuming, plus the management of it, wouldn't they be expecting us to use that for land

[0:26:38] Trustee Smith: land securement rather than asking for an increase in our budget for land

[0:26:42] Trustee Smith: securement. So just had a question on that.

[0:26:45] Trustee Smith: And then I have one other question.

[0:26:48] Voice 9: That's a really good question.

[0:26:49] Voice 9: So the anonymous donation that received for the large amount,

[0:26:56] Voice 9: a million dollars, that is for the opportunity fund,

[0:26:59] Voice 9: which is a fund we have been using consistently to support other land

[0:27:04] Voice 9: conservancies on acquisitions and securement related costs for for landowners land holders

[0:27:11] Voice 9: we have not directed that opportunity funding to the island trust conservancy uh securement

[0:27:21] Voice 9: projects at this time and this land securement budget line is for islands trust conservancy

[0:27:27] Voice 9: land procurement projects and so this is why we've had that budget ongoing for quite some time

[0:27:35] Voice 9: but

[0:27:37] Trustee Smith: couldn't we like i mean even if we um like i get that the opportunities fund how we use it for

[0:27:44] Trustee Smith: in our partnerships but what if a partner wants to secure some land we haven't really been able

[0:27:51] Trustee Smith: to provide funding for that because we haven't had that much and now with that new gift we would

[0:28:00] Trustee Smith: be in a position to provide some of the funding for land securement i think but maybe you can't

[0:28:06] Trustee Smith: use it for that i'm just putting that out there if i'm just you know what i'm thinking i'm thinking

[0:28:11] Trustee Smith: more if i'm the um you know the executive and we've got toby here and they look at this increase

[0:28:17] Trustee Smith: recent budget they might be looking for ways to decrease the budget and that would be a bit of a

[0:28:22] Trustee Smith: red flag if I were them but I'm not them and they may have a different way of looking at things

[0:28:26] Trustee Smith: I

[0:28:32] Voice 5: see Director Frater certainly I think Trustee Elliott's hand up was ahead of mine

[0:28:39] Voice 5: that's all right is that all right we'll go to Trustee Elliott thank

[0:28:44] Voice 10: you for bringing that up

[0:28:45] Voice 10: Trustee Smith just from Trust Council perspective and Executive Committee we just had a meeting

[0:28:55] Voice 10: two days ago and their budget requests for two more full-time staff and there is going to be

[0:29:04] Voice 10: considerable budget pressure this year especially as it's also an election year there's additional

[0:29:10] Voice 10: expenses for that um so i'm speaking i'll speak first to the the broader context of what i'm

[0:29:17] Voice 10: seeing and then for the conservancy specifically um because i i don't want to i think we've got

[0:29:23] Voice 10: got to have a lot of discussion about the conservancy's requests and how we can frame them

[0:29:28] Voice 10: so that they can be successful at council they can be defendable and i think what trustee smith

[0:29:35] Voice 10: said is very true there is going to be a lot of pushback and pressure um to not fund a any

[0:29:45] Voice 10: permanent new full-time physicians that's what i've been hearing um and it keeps coming up because

[0:29:51] Voice 10: Because those have rollover costs, and we don't have a good practice of ascertaining, like, what is the value.

[0:30:00] Voice 10: to the work and the operations of that full-time position so that's going to be a pressure and the

[0:30:07] Voice 10: question of well what is the conservancy doing with this this big gift um and is it intended

[0:30:16] Voice 10: that that gift should just support the opportunity fund which goes to support other conservancies

[0:30:23] Voice 10: And why not the securement and maintenance of properties within the conservancy's remit?

[0:30:32] Voice 10: So I actually questioned the wisdom of how those funds are directed. And I was going to ask if there could be other ways of determining, can it meet some of the values that we're trying to incorporate into land securement and protection and planning,

[0:30:58] Voice 10: planning especially in regards to these new costs for you know archaeological studies

[0:31:06] Voice 10: protecting cultural heritage having indigenous heritage monitors so that's that's further down

[0:31:13] Voice 10: in the discussion I think we need to have that but I do question the assigning that

[0:31:21] Voice 10: large gift to go to benefit other conservancies there is going to be a lot of pressure this year

[0:31:28] Voice 10: There is no question about it. And the optics are important. But the rallying cry for those that want to see reduced tax burden on residents in the trust area is get the province to fund the conservancy's work. This is how the provincial mandate is executed. It's the heart and core of the Islands Trust.

[0:31:51] Voice 10: trust. And so, and the province has no money. There's no money coming for local governments

[0:31:57] Voice 10: and municipalities coming out of UBCM. There was no announcements of new funding. There is

[0:32:02] Voice 10: nothing. There is no money. So I think we have to get smarter with the gifts that we're given

[0:32:09] Voice 10: and use them very strategically. So I'll leave it there for now, but I have other questions.

[0:32:15] Voice 10: thank you

[0:32:16] Voice 6: thank you like to pop over to uh director freighter for any comments on the

[0:32:22] Voice 6: on that

[0:32:23] Voice 5: uh certainly and i'll look to manager tyrell to correct anything i'm about to say

[0:32:27] Voice 5: um but she and i have been discussing um but there simply hasn't been time there's been a lot

[0:32:31] Voice 5: happening and we haven't come back to you yet with advice around that big gift and i think our it's

[0:32:36] Voice 5: our intention to do so at the next meeting and to bring you a revision of the opportunity fund

[0:32:40] Voice 5: guidelines to consider so at this point it feels somewhat premature to suggest that you pull from

[0:32:46] Voice 5: that fund without having given you a briefing on options and so on but certainly at your next

[0:32:52] Voice 5: meeting that could be a consideration for you is did you know I suggest forwarding this to FPC

[0:32:56] Voice 5: and then hearing feedback from a financial planning committee and then if you want to

[0:33:01] Voice 5: consider pulling from that fund you can do so in an informed way perhaps at your November meeting

[0:33:05] Voice 5: when we can give you an overview of the guidelines and one of the pieces of advice we plan to give

[0:33:10] Voice 5: of you at that next meeting is around um talking to the first nations about the fund at the same

[0:33:15] Voice 5: time that you talk to them about the five-year plan so that you can then have their input and

[0:33:19] Voice 5: advice around the use of that those funds as well as they relate to the conservancy's activities

[0:33:24] Voice 5: so my advice at this point would be you certainly you could direct that now that you wanted to

[0:33:29] Voice 5: include funds from that fund in the budget at this moment or you could certainly wait until

[0:33:34] Voice 5: november um and look at the opportunities then when we can give you more fulsome advice around

[0:33:38] Voice 5: the options available you know an anticipated interest all those pieces thank you for that

[0:33:45] Voice 5: uh

[0:33:45] Trustee Smith: trustee smith uh thanks i had a one second question i hope that's okay but it does follow

[0:33:52] Trustee Smith: up from what's been said um i think this is a like i like that we haven't you've presented

[0:33:59] Trustee Smith: something of what we need and you haven't um censored it but i think as the board

[0:34:07] Trustee Smith: board, we should be prioritizing these asks. And we haven't really done that. They all come in as

[0:34:14] Trustee Smith: the same priority. For me, there's a prioritization, but it might not be the same as the one for

[0:34:19] Trustee Smith: everybody else. So I really think we need in this agenda item, this is to have a prioritization of

[0:34:26] Trustee Smith: these asks. And I really also need to hear from Manager Terrell, because it's really staff that

[0:34:34] Trustee Smith: have the best idea of what are the priorities in these asks like what do we desperately need

[0:34:39] Trustee Smith: what do we i think we need them all but uh what maybe could we do without and i don't know again

[0:34:48] Trustee Smith: i defer to um others but i think that uh that would help us and we might decide uh not so much

[0:34:58] Trustee Smith: of how to use the gift but what are our priorities in these asks and what does staff say they really

[0:35:06] Trustee Smith: can't operate without so that our asks are more uh strategic anyways thanks

[0:35:12] Trustee Smith: i

[0:35:14] Voice 6: like that direction for sure um perhaps we should um oh trustee elliott you have a suggestion

[0:35:20] Voice 6: Well,

[0:35:23] Voice 10: and I just want to state that it's, I support this budget. This is not a radical, you know, half a million dollar increase. We're talking 2.2% of direct ITC costs over last year, which I think is remarkable, considering the escalating costs of everything.

[0:35:46] Voice 10: Every local government is going through the same pain. Sorry, ITC is not a government, but we're all going through the same wrangling over increasing costs. So I don't think 2.2% is out of range at all, especially considering the SAR grant, which we've relied on for five years now to offset some of these regular operating costs is being discontinued.

[0:36:13] Voice 10: And I think staff have done a great job of laying out the different things. So is there a prioritization exercise necessary? I think overall, strategically, 100%. The priority should be, in my view, it's not, maybe I shouldn't talk about that, but the regional conservation plan, engaging with nations on that.

[0:36:36] Voice 10: And we see that reflected in the business cases that this has been three years delayed. We can't get going on it because we don't have the staff and the capacity to undertake the work with this sort of substance meaning follow up that is required with this kind of important work.

[0:36:53] Voice 10: So I 100% support this budget. The Indigenous Relations Advisor, I think, is a very smart. It'll provide much needed capacity with a part time.

[0:37:06] Voice 10: I do wonder whether as a permanent position it's going to pass the budget review and I would ask I guess specifically on that question whether we'd consider options of oh sorry the option to the temporary auxiliary for like three years.

[0:37:32] Voice 10: Do we want to think about, you know, in order to get the regional conservation plan done, there's going to be three years of work or relationship building, we need to bridge to the next term and have someone consistent in that role.

[0:37:45] Voice 10: So the auxiliary shouldn't be a year by year, it should be for that at least the term of the development of the five year or the co-development of the five year plan with Indigenous Governing Bodies.

[0:37:54] Voice 10: So that may be a tweak there if possible.

[0:37:59] Voice 10: but yeah just to reiterate 2.2 percent in this kind of budget year is nothing this is very

[0:38:07] Voice 10: supportable I will defend it to council and I really appreciate the work that staff has done

[0:38:12] Voice 10: on this thank you thank you thank you

[0:38:17] Voice 9: yeah um thank you uh trustee Elliott and trustee Smith

[0:38:22] Voice 9: these are all really good discussions I appreciate that you recognize that this is a reality ask

[0:38:29] Voice 9: ask. And that I may I do need to note that it's actually 3.4%. There's another minor change here

[0:38:37] Voice 9: that I haven't brought up. If you're looking at the screen, so I have a I have a recommendation,

[0:38:44] Voice 9: if I may, that I go through the budget, briefly and answer any questions. And then we go one by

[0:38:50] Voice 9: one through each of the business cases and answer questions in that way. And, and then my

[0:38:55] Voice 9: My recommendation, if I may, is that a discussion be had during those business cases

[0:39:02] Voice 9: and any time for what we're doing, and then we have that collective conversation

[0:39:07] Voice 9: about the entire budget.

[0:39:10] Voice 9: Thank you.

[0:39:11] Voice 8: Thank you.

[0:39:12] Voice 8: I see Trustee Yates.

[0:39:14] Voice 8: Just very briefly, thanks so much, Trustee Elliott.

[0:39:17] Voice 8: I really agree with you, and I did read this over very carefully,

[0:39:21] Voice 8: and when I saw that nice little number in red, 2.2%,

[0:39:25] Voice 8: I thought this is very defendable.

[0:39:28] Voice 8: But also just to let you know, my internet is unstable.

[0:39:31] Voice 8: I missed a little bit of what you were saying, Manager Tyrrell.

[0:39:34] Voice 8: So if it becomes a little bit worse, I'll probably just have to turn off my video.

[0:39:39] Voice 8: Thank you.

[0:39:42] Voice 8: Manager Tyrrell's suggestion was that

[0:39:43] Voice 6: she would present an overview of the budget.

[0:39:47] Voice 6: And then we would go off case by case and then have discussion.

[0:39:53] Voice 6: Sound reasonable?

[0:39:54] Voice 6: the ball? I'll turn it over to you, Manager Turrell.

[0:39:58] Voice 9: Okay, thank you very much. And I assume

[0:40:02] Voice 9: everybody can still see my screen and that the budget is on. Everyone can see the budget, yes?

[0:40:09] Voice 9: Okay, thank you. So starting with the gray column here, we have this current fiscal's budget

[0:40:18] Voice 9: numbers for each budget line item and totals down below. We have in the green the proposed

[0:40:25] Voice 9: proposed 26-27 budget and then we have this budget to budget change and that budget to budget change

[0:40:31] Voice 9: shows complete budget change from totals so this total budget to this total budget

[0:40:42] Voice 9: and then starting with salaries and benefits the difference in this lower number here again is the

[0:40:50] Voice 9: the loss of our species at-risk program coordinator position which was funded entirely by

[0:40:59] Voice 9: the priority places environment and climate change canada priority places fund and also the reduction

[0:41:06] Voice 9: of a co-op student just to note there there may be opportunities for us to still bring on a co-op

[0:41:17] Voice 9: student through the property management fund that we have so that is still an option that we're

[0:41:22] Voice 9: looking at um and this other line that's added here is the two positions that we have business

[0:41:30] Voice 9: cases for that you will see and that is a um a part-time proposed as permanent uh indigenous

[0:41:39] Voice 9: relations advisor and an additional one month for our species at risk program coordinator

[0:41:44] Voice 9: to complete the final report which is due at the end of April and that's what

[0:41:50] Voice 9: that monies are for in communications you'll see a reduction of two thousand

[0:41:55] Voice 9: dollars and that is because last year we had a pretty healthy budget because of

[0:41:59] Voice 9: the 35th anniversary and so this is just a reflection going back to those numbers

[0:42:04] Voice 9: we had in the past. We have temporary contract staffing that those include a bookkeeper and

[0:42:18] Voice 9: consultant services for property management and First Nations as needed and we have professional

[0:42:25] Voice 9: service or sorry contracted temporary stuffing. This line here that is for a contractor to work

[0:42:33] Voice 9: with us previous acting manager Stuart on policy work continued policy work which is key I think

[0:42:41] Voice 9: next fiscal we have the board honoraria board meeting expenses and board training and conferences

[0:42:47] Voice 9: which we've we the board generously agreed to reduce last fiscal to 500 we've brought that back

[0:42:55] Voice 9: up to 1500 to allow for training and conferences we have split up what was previously the property

[0:43:03] Voice 9: management budget has been divided into two different budgets, an operation budget and a

[0:43:08] Voice 9: planning budget. And we've adopted the new name of protected areas management. So we have our PAM

[0:43:14] Voice 9: team and our PAM program, protected areas management. And so the operations budget is

[0:43:21] Voice 9: in all the things that we have been doing in managing the lands that we have. And then the

[0:43:28] Voice 9: planning budget is those new incoming properties that have gone through

[0:43:32] Voice 9: securement they've been registered or acquired

[0:43:35] Voice 9: and all the steps needed to um to bring on

[0:43:38] Voice 9: a new nature reserve or a new conservation covenant including

[0:43:42] Voice 9: archaeological assessments or or overviews

[0:43:47] Voice 9: we have and please do interrupt or raise your hand at any time if you have any

[0:43:51] Voice 9: questions we also had a land securement and

[0:43:56] Voice 9: conservation planning budget line which we have divided into two we have conservation planning now

[0:44:01] Voice 9: and land securement now that land securement is the is the line that we typically spend the most

[0:44:07] Voice 9: on in our budget and that's the um the funds we need to bring on new properties to assess new

[0:44:12] Voice 9: properties um and to go visit we have conservation planning which is mostly going to look like that

[0:44:23] Voice 9: prep work for the next fiscal for the regional conservation plan, which will be a three-year

[0:44:30] Voice 9: phased-in project. So looking at the 27-28 budget, we'd be looking at increasing that number quite

[0:44:37] Voice 9: significantly to get the bulk of the review of the existing regional conservation plan and looking

[0:44:44] Voice 9: forward to the next iteration. So there is a slight increase of 11,000. I think

[0:44:52] Voice 9: that inflation covers quite a bit of that plus we have three properties that

[0:44:59] Voice 9: are in the process actually five in the process in the securement process right

[0:45:03] Voice 9: now. So that's what's coming up. Ecosystem mapping is developing maps and creating

[0:45:10] Voice 9: maps for conservation planning for events for those kinds of things same um actually reduced

[0:45:18] Voice 9: budget to five thousand we have a reduction in our legal um that's mainly based on the fact that

[0:45:26] Voice 9: we're not spending out our legal budget this fiscal and it looks like um the um the twenty

[0:45:33] Voice 9: thousand will be enough to um to hold us over on legal we have memberships which are the land trust

[0:45:41] Voice 9: alliance of dc membership and the willpower membership that we do for legacy fund legacy

[0:45:47] Voice 9: work we have subscriptions which is all of our subscriptions to the local conservancies in our

[0:45:53] Voice 9: region mobile devices training conferences for staff training travel for staff and travel as

[0:46:02] Voice 9: you will see has been reduced significantly and that is to account for having that contractor

[0:46:07] Voice 9: doing 60% of our compliance monitoring, allowing staff to travel and focus on those lands where

[0:46:16] Voice 9: we're doing the most management and the most need to assess management needs. We have increased our

[0:46:24] Voice 9: ask on the First Nations Engagement Plan. And this is all capacity funding. This is to go

[0:46:32] Voice 9: for the nations to engage with us on the five-year plan and and the larger broader

[0:46:39] Voice 9: engagement with the islands trust conservancy this will probably not cover everything because

[0:46:47] Voice 9: we don't know what kind of engagement we will receive but it's a it's going to cover some

[0:46:54] Voice 9: and lastly we have a protected areas database so these numbers from the budget that you received

[0:47:01] Voice 9: I believe may have changed or I could be wrong you may have received I think you did receive

[0:47:09] Voice 9: the full 30 and this is the database that we've been talking about for years that the conservancy

[0:47:15] Voice 9: needs to analyze use for pro active management planning for reporting for all of the things and

[0:47:25] Voice 9: And so this money is divided between actually purchasing software and a licensing fee, annual licensing fee for the first year.

[0:47:35] Voice 9: And then the admin allocation is allocated by the finance committee to be determined approximately 14 to 15%.

[0:47:44] Voice 9: And I'm happy to take any questions.

[0:47:50] Voice 9: I see there's a typo because it says the former, it should say former property management in the

[0:47:57] Voice 9: three asterisk notes down below. So I should also mention that's that 3.4. When I increased this to

[0:48:09] Voice 9: 30,000, I didn't adjust this budget here. So it is a total increase of 3.4% from last year's total

[0:48:15] Voice 9: budget without the $220,000 from Environment Canada.

[0:48:23] Voice 6: Thank you very much. Any questions from

[0:48:27] Voice 6: the board? I note that Risa stepped away for a moment, but she can hear us.

[0:48:35] Voice 9: All right. If there's

[0:48:36] Voice 6: no questions. I see

[0:48:39] Voice 5: Director Freider said. I'll just add relating to my previous comments about

[0:48:45] Voice 5: the Opportunity Fund. It looks like you've had about $70,000 in interest since March on that

[0:48:51] Voice 5: fund, if that helps inform your decisions. And as I said, we do plan to come back to you in November

[0:48:55] Voice 5: with some advice around the guidelines, the investment strategy, and the use of the fund,

[0:49:00] Voice 5: but just wanted you to have that information at hand as you look at this budget. Thank you.

[0:49:11] Voice 3: Okay.

[0:49:13] Voice 10: Trustee Elliott. Are we going to proceed through the business cases? Because I don't want

[0:49:19] Voice 10: to jump the queue, but thanks. Yes, we will. Okay.

[0:49:24] Voice 6: We will. I was wondering if there's any

[0:49:26] Voice 6: questions on on this table then perhaps we should proceed to the individual business cases which i

[0:49:35] Voice 6: believe the first one is um the part-time uh indigenous policy advisor indigenous

[0:49:43] Voice 9: relations

[0:49:44] Voice 9: advisor um as you can see um the request is for a half-time permanent position for a new staff

[0:49:54] Voice 9: the total costing staff costing tool comes with to fifty five thousand six

[0:50:01] Voice 9: hundred and sixty eight thousand we would love to get this today but the

[0:50:09] Voice 9: request is for next fiscal so the idea to create an advisor position I think is

[0:50:18] Voice 9: fairly clear and this will help support the delay of the five-year plan and

[0:50:22] Voice 9: engagement processes as in general and support the implementation of the reconciliation declaration

[0:50:30] Voice 9: in which we've committed to the protection and preservation of the trust area through those

[0:50:35] Voice 9: processes that respect and honor reconciliation and mutually respect relationships with

[0:50:39] Voice 9: coast salish indigenous peoples the creation of this position also responds to the direction from

[0:50:45] Voice 9: the ministry of housing and municipal affairs to undertake development of the next five-year plan

[0:50:50] Voice 9: through the engagement genuine engagement and true engagement with first nations in the island's

[0:50:55] Voice 9: trust area in the spirit that reflects on drip and so um there's quite a lot of information in

[0:51:04] Voice 9: this business case i won't read through it all um but um i think it's it's been shown to be fairly

[0:51:14] Voice 9: really clear given three years of not moving forward on the five-year plan and now having

[0:51:22] Voice 9: a manager in place for this project to take root. I think guidance from an Indigenous

[0:51:36] Voice 9: relations advisor and that support to help build relationships will be key to moving it forward.

[0:51:46] Trustee Smith: said uh trustee smith first of all i am so 100 supportive of this this is really if i would

[0:51:54] Trustee Smith: prioritize anything this would be like number one i have a few um concerns but maybe um manager

[0:52:02] Trustee Smith: terrell you can answer them right at the bottom i like this you have the implementation strategy

[0:52:07] Trustee Smith: they're on page 32 and the purchasing procedure and so uh you know our experience

[0:52:16] Trustee Smith: from the board is it takes a long time to hire someone and so uh i like it that you're you know

[0:52:23] Trustee Smith: if you get the budget even though you won't have it yet you're going to start the process in january

[0:52:27] Trustee Smith: but you're thinking you could uh in three months you could start the project get the position

[0:52:36] Trustee Smith: sort of classified properly like all the stuff it creates to create a position and then it's

[0:52:43] Trustee Smith: part-time which you also raise of course is going to be even harder um i'm just worried that uh

[0:52:50] Trustee Smith: i don't know like we won't have the position in time to do what we need to do because of how long

[0:52:56] Trustee Smith: it takes to hire so just put that out there but if you think this is realistic and there's

[0:53:01] Trustee Smith: people out there that's great like i'd love to see us starting this process now i don't know if you

[0:53:07] Trustee Smith: you can even do this saying pending budget approval or something if it's possible uh director

[0:53:15] Voice 6: fred has turned the camera on go ahead um

[0:53:20] Voice 5: what i'd like to mention is that i in addition to this

[0:53:24] Voice 5: budget request we've um also on the trust area services side put in for an extension on the

[0:53:29] Voice 5: senior policy advisor so i've asked for a second senior policy advisor temporary and i've asked for

[0:53:35] Voice 5: that position um to be extended and that position will also will be supporting the five-year plan

[0:53:41] Voice 5: um as well um to some degree um this position i think is it was primarily to be assisting with

[0:53:47] Voice 5: the day-to-day needs of the conservancy staff on an ongoing basis um it over and above that project

[0:53:54] Voice 5: um so just wanted to make that clear that it is our hope that that other position would be

[0:53:58] Voice 5: funded should it not be funded then there's even more compelling need for this position um

[0:54:02] Voice 5: to continue. And if I might, while I have the floor chair, I'll just add in relation to Trustee

[0:54:08] Voice 5: Elliott's earlier suggestion that you hire a temporary person for three years. That's not

[0:54:14] Voice 5: something we can generally do under the current collective agreement. Generally, people will

[0:54:19] Voice 5: convert to permanent after a year, year and a half, I think generally in that range. So just

[0:54:24] Voice 5: be aware, generally, we look at hiring temporary positions for, you know, that year to year and a

[0:54:30] Voice 5: half maximum.

[0:54:32] Voice 6: Understood. Thank you. Manager Tiro.

[0:54:36] Voice 9: I just also wanted to add what to what Claire had

[0:54:39] Voice 9: said is we we currently have the Claire is onboarding the new senior policy analyst this

[0:54:49] Voice 9: week, I think next week. And so half of the work that that new policy analyst will be doing will

[0:54:58] Voice 9: will be dedicated towards the five-year plan

[0:55:01] Voice 9: and supporting the manager in moving forward with that.

[0:55:04] Voice 9: So we actually will have support this fiscal very soon.

[0:55:14] Voice 6: Oh, fantastic. That's great.

[0:55:16] Voice 6: Yeah, I put the chime in myself a little bit here.

[0:55:19] Voice 6: I do think I agree with Risa that this would be priority number one,

[0:55:24] Voice 6: as the minister's letter did reflect that we need to develop

[0:55:28] Voice 6: our five-year plan working with First Nations.

[0:55:30] Voice 6: and this is our a great way to to meet that goal are there any other questions or any concerns

[0:55:40] Voice 6: around this business case uh

[0:55:45] Voice 10: then i think yep trustee elliot not a question um but just

[0:55:49] Voice 10: what you just said it's you know a priority i would suggest to this board that if it wants to

[0:55:56] Voice 10: make a motion and indicate to financial planning committee you know after we've had our budget talks

[0:56:02] Voice 10: saying you know these are our top you know the whole board has consensus on

[0:56:07] Voice 10: supporting these that would be helpful I think for further discussions thanks

[0:56:12] Voice 10: a good point thank you

[0:56:15] Voice 13: looking

[0:56:16] Voice 6: at the time I think we should proceed on to the

[0:56:19] Voice 6: next business case I don't mean to rush anybody but if

[0:56:26] Voice 9: I may also make note that

[0:56:28] Voice 9: due to the changes in the in-camera agenda as well we may have additional

[0:56:35] Voice 9: time if needed to discuss the budget request. Thank you. Okay, so would you like me to read

[0:56:46] Voice 9: out the other options or should we move on to the next business case?

[0:56:50] Voice 6: With the options, I think I'm,

[0:56:51] Voice 6: yeah, maybe I'm speaking for everybody here, but I just assumed that the recommended option would

[0:56:57] Voice 6: be the one we would be proceeding with right

[0:57:00] Voice 9: okay i'm going to scroll down to the next one we have

[0:57:08] Voice 9: uh SAR coordinator extension so this is fairly straightforward this is asking for an additional

[0:57:14] Voice 9: month of salaries for our SAR program coordinator to complete the um the budget oh thank you

[0:57:22] Voice 9: Okay. Sorry, I had a little bit of an interruption there. To complete the final report for Environment and Climate Change Canada, which is a fairly significant report that would take quite a lot of the manager's time and other staff's time to complete.

[0:57:46] Voice 9: If we did not have our staff person complete this. Any questions?

[0:57:56] Trustee Smith: uh trustee smith yeah i have one question um so what i'm understanding from this is that

[0:58:03] Trustee Smith: that position will no longer exist after the end of the fiscal year but you want to extend it for

[0:58:10] Trustee Smith: one month but why wouldn't that person spend the last month doing the report like i'm not

[0:58:17] Trustee Smith: clear i understand why we need an extension for that and i am sensitive to what you've highlighted

[0:58:23] Trustee Smith: it, that obviously she's going to be looking for a new job. So she may leave imminently. It's hard

[0:58:28] Trustee Smith: to say.

[0:58:30] Voice 9: The answer to your question is all the invoicing and reporting is due at the end of

[0:58:37] Voice 9: March. And so we don't actually have the results to those reports that inform that final report

[0:58:44] Voice 9: until the end of March. So we can't actually complete. That's why the report is due at the

[0:58:50] Voice 9: the end of april because all the information is coming in does

[0:58:57] Voice 6: that make sense trustee smith

[0:58:58] Voice 6: you have a follow-up

[0:58:59] Trustee Smith: yeah i'm just not clear why like all the invoicing like the biggest invoicing

[0:59:05] Trustee Smith: would probably be her salary is that correct no

[0:59:08] Voice 9: i i'm talking sorry about contractors so all the

[0:59:12] Voice 9: species at risk work that we're doing currently and all the management and stewardship related

[0:59:16] Voice 9: to species at work is what informs that final report and so those reports for example on

[0:59:23] Voice 9: western screech owl they are due at the end of march and all the data is what informs that

[0:59:30] Voice 9: report so we don't have those reports until uh most of the time uh midnight on march 31st

[0:59:37] Voice 9: thank

[0:59:38] Voice 6: you thank you yeah

[0:59:39] Voice 6: yeah great any other comments from the board

[0:59:43] Voice 6: not seeing any um yeah to chime in myself too i'm supportive of this ask

[1:00:01] Voice 6: It seems like a little bit of an abrupt end for the SAR program, but I think at the risk

[1:00:07] Voice 6: of incompleting the reporting and overburdening staff, I think it's a good ask.

[1:00:17] Voice 6: Thank you.

[1:00:20] Voice 6: No more questions from the board, and I suggest we move on to the next case.

[1:00:24] Voice 9: I did just want to add, I hope that the business case was clear and that it is not our intention

[1:00:31] Voice 9: to end the species service program and that the need for a coordinator for this program

[1:00:37] Voice 9: would be something that we will look in the future to to reinstate it's an important

[1:00:44] Voice 9: program and part of what we're doing absolutely okay the next business case is protected areas

[1:00:55] Voice 9: management operations and planning budget with an increase of thirty five thousand five hundred

[1:01:01] Voice 9: dollars from the previous budget of 168 500 and as you'll see in the business case um there is

[1:01:13] Voice 9: these are offset by decreases to other budget lines and reduction from the um grant the the

[1:01:20] Voice 9: environment canada grant that we spoke of the priority places grant um the 35 500 actually

[1:01:25] Voice 9: actually covers two archaeological assessment projects for new properties that we are onboarding.

[1:01:38] Voice 9: And so that alone is a cost that we can justify the increase on.

[1:01:46] Voice 9: But it also includes inflation, the addition of three new properties, coming on to, I think it's 83 conservation covenants.

[1:01:59] Voice 9: It will become 83 conservation covenants and 36, I could be wrong, but I think that's right, nature reserves.

[1:02:10] Voice 9: So the Anastros Conservancy is currently operating without a ministerial approved five-year plan.

[1:02:16] Voice 9: However, the minister has authorized the Conservancy to continue holding and managing its lands, and in a new land acquisition or dispositions need ministerial approval.

[1:02:26] Voice 9: So the Island Trust Conservancy Board will have a total of 83, look it's right there, 83 conservation covenants and 36 nature reserves by the end of the 26-27 fiscal.

[1:02:38] Voice 9: And I'm happy to take questions.

[1:02:40] Voice 6: Wonderful.

[1:02:41] Voice 10: Trustee Elliott.

[1:02:42] Voice 10: it. So which of the two new acquisitions will the archaeological assessments be done on? I don't

[1:02:53] Voice 10: know if that's public information, but it'd be helpful to know.

[1:02:57] Voice 9: I too do not know if that is

[1:02:59] Voice 9: public information. Director Frater, do you have that information?

[1:03:05] Voice 5: No, because I think, well I do,

[1:03:06] Voice 5: but I think because the properties in question are still within your, they're still being secured,

[1:03:10] Voice 5: they're still protected under the in-camera provisions, so we wouldn't be stating them in

[1:03:15] Voice 5: this meeting but we could certainly answer that for you in camera thank

[1:03:21] Voice 6: you thank you

[1:03:23] Voice 9: uh any

[1:03:25] Voice 6: other questions from the board or comments concerns questions for clarity

[1:03:36] Trustee Smith: trustee smith just one uh maybe a question um again like i'm supportive of this i just

[1:03:45] Trustee Smith: trying to find ways to do things that are efficient um so we're planning on contracting out

[1:03:52] Trustee Smith: some of this work is that right correct

[1:03:54] Voice 9: yeah

[1:03:56] Trustee Smith: um i'm just wondering if it might be efficient for us

[1:04:00] Trustee Smith: to contract it out to the conservancies on each island who would already have staff who know how

[1:04:07] Trustee Smith: to do that and maybe even that could be paid for through the opportunities fund if we're just

[1:04:15] Trustee Smith: throwing that out there i don't know what's possible but each conservancy has staff who do

[1:04:21] Trustee Smith: do this for their own property so they'd be very experienced probably wouldn't cost as much as

[1:04:27] Trustee Smith: going through the process of getting a contract and everything just throw that out there you

[1:04:31] Trustee Smith: probably have already thought of that thank

[1:04:35] Voice 9: you trustee smith that's a very good question um

[1:04:37] Voice 9: we have thought of that and actually part of the part of the uh plan of the project that we have

[1:04:44] Voice 9: to roll out is that a number of the conservancy local conservancies that were already contracting

[1:04:50] Voice 9: for management we would include compliance monitoring for some of the nature reserves

[1:04:57] Voice 9: in those contracts if they are agreeable to that we haven't approached the conservancies for this

[1:05:04] Voice 9: so we can't make any promises but that is our intention is to approach the local conservancies

[1:05:11] Voice 9: that we're already working with and who already know the land and i 100 agree with you that

[1:05:16] Voice 9: that the community that is on the land is the best to be keeping eyes and ears and monitoring.

[1:05:25] Voice 9: So thank you for that.

[1:05:27] Voice 6: Thank you.

[1:05:28] Voice 10: Trustee Elliott.

[1:05:32] Voice 10: Yeah, so I do want to pause a little bit on this because I'm trying to understand it better.

[1:05:39] Voice 10: Going to the issue opportunity section, this part seems to imply that our current protected area management program is doing, you know, basic work.

[1:05:54] Voice 10: Its major issues are identified and mitigated, but it doesn't include systematic ecological monitoring.

[1:06:02] Voice 10: And then we list what those are.

[1:06:06] Voice 10: But at the same time, we're proposing a hybrid approach where we're having new folks on the ground who may have better information, but will need to be, you know, overseen by our staff in terms of, you know, where you take the pictures every year for those, you know, monitoring.

[1:06:32] Voice 10: So it's, it kind of, I'm struggling a little bit with this because we're trying to do two things. We're trying to do better, you know, systematic ecological monitoring, but we're changing how we do that so that there's new people coming on board.

[1:06:48] Voice 10: and is that going to be a better system tracking because the protected area manager is going to

[1:06:57] Voice 10: have you know sort of back in the office a more structured approach and be able to give that

[1:07:03] Voice 10: oversight i don't know if you can help me understand what does that look like on the

[1:07:09] Voice 10: ground because it's there's a lot of information here but it's not easily translatable to justify

[1:07:16] Voice 10: the increase um with this you know and then there's sort of the third program activity which

[1:07:24] Voice 10: is archaeological assessments and actually the increase doesn't like i wonder if it's enough

[1:07:30] Voice 10: um given all these changes to the how the the delivery model for the monitoring system

[1:07:39] Voice 10: so if you can unpack that be helpful okay

[1:07:43] Voice 9: i will do my best um let's start with your

[1:07:47] Voice 9: You're correct in that this business case really focuses on the work that is what I

[1:07:56] Voice 9: would call compliance monitoring.

[1:07:58] Voice 9: And that's why we're specifically using that term compliance.

[1:08:03] Voice 9: It is not to indicate that this monitoring is an ecological monitoring that's being done

[1:08:09] Voice 9: by a contractor.

[1:08:10] Voice 9: This is a monitoring to ensure that there is, if it's on a covenant, that it covers

[1:08:16] Voice 9: all of those compliance needs that the covenant terms are being met and that it's a checklist

[1:08:20] Voice 9: that our staff have been doing for the last five years in-house and and it allows us to ensure

[1:08:29] Voice 9: that violations are not occurring and that we're ensuring that we are on track with what's

[1:08:35] Voice 9: happening and over this last five years of doing this in-house we have seen we have experienced

[1:08:42] Voice 9: staff have experienced that often these are the same issues that are ongoing and there's very

[1:08:49] Voice 9: little time to actually address those issues because you're going back to the next year of

[1:08:53] Voice 9: compliance monitoring and so the focus on this business case is to relieve that actual management

[1:09:01] Voice 9: task and give it to either you know a contractor and then also the local conservancies to look

[1:09:08] Voice 9: and be our eyes on the ground so tree hazards safety things like that that come up our staff

[1:09:16] Voice 9: will still be on the land and be able to focus on those properties that would need focus and that

[1:09:23] Voice 9: are requiring a little more active management and assessment and to date we haven't really

[1:09:28] Voice 9: had the opportunity to create an integrity program on our properties and so now we have

[1:09:34] Voice 9: this opportunity with a team lead we have a strong team now with the protected areas team we have a

[1:09:40] Voice 9: team lead we have we will soon have a CMOS covenant management and outreach specialist we have our

[1:09:51] Voice 9: property management specialist so we have a strong team we have this ability to now pull back

[1:09:58] Voice 9: especially given a database in the near future to pull back and do some of that planning that we

[1:10:04] Voice 9: really need to do to go from being kind of a reactive management you know doing what we can

[1:10:09] Voice 9: when we can to a proactive and the other thing that isn't reflected in here is that we are

[1:10:15] Voice 9: i don't want to say sacrificing but we are losing some of our species at risk work

[1:10:21] Voice 9: in order to balance the capacity and the needs that we have without that additional funding

[1:10:28] Voice 9: from environment and climate change canada we are continuing some of the species at risk work

[1:10:33] Voice 9: we're doing the monitoring that needs to be done but when you're we're not going to be looking at

[1:10:38] Voice 9: a significant increase in that program in this fiscal year this next fiscal year

[1:10:46] Voice 9: however we do have that property management budget that was also

[1:10:49] Voice 9: a part of the large donation was contributed to that property management budget which we can

[1:10:55] Voice 9: turn to for additional projects we want to do mind you we also would like to see that grow

[1:11:03] Voice 9: So I hope that clarifies some of the ask that we have here.

[1:11:15] Voice 6: Looking for any other comments from the board?

[1:11:18] Voice 6: Trustee Yates or Trustee Timothy,

[1:11:22] Voice 8: any comments, questions?

[1:11:23] Voice 8: I was going to say that was a very good explanation.

[1:11:27] Voice 8: Thank you, Manager Tyrrell.

[1:11:30] Voice 8: Yeah, follow up, Trustee Elliott.

[1:11:33] Voice 10: Yeah, thank you for that.

[1:11:36] Voice 10: It's very helpful.

[1:11:37] Voice 10: so wildfire risk and climate change impact sorry it's right in the middle of that paragraph

[1:11:45] Voice 10: um these are two areas that we have i don't think really addressed so i do support that

[1:11:57] Voice 10: Is there or could there be a way to link with, say, Ruth Waldrick's work with wildfire risk protection?

[1:12:10] Voice 10: I forget what the project is called, but I was just reviewing from the Coast Salish Conservancy panel.

[1:12:22] Voice 10: There's a lot of information out there.

[1:12:24] Voice 10: There's a lot of people doing this good work.

[1:12:25] Voice 10: So how can we leverage, you know, community groups, researchers on the ground and partners that can give some supportive input into this?

[1:12:39] Voice 10: and it's a big question absolutely

[1:12:41] Voice 9: and absolutely all of those are considerations when we start

[1:12:49] Voice 9: looking into these wildfire risks and plans and climate change impacts to uh overall to the areas

[1:12:57] Voice 9: that we protect and to the to the islands in the salish sea but also for the properties that we

[1:13:03] Voice 9: are working on to ensure we're doing what we need to do lots of information out there lots to be

[1:13:08] Voice 9: learn oh

[1:13:11] Trustee Smith: trustee smith i got just a quick question it's on page 46 um where it says the need to

[1:13:19] Trustee Smith: increase protected areas management budgets is driven by in the first point um anticipated

[1:13:24] Trustee Smith: acquisition of new protected areas but somewhere else in all this documents you have said that

[1:13:30] Trustee Smith: we're not acquiring any new properties because there was a decision not to and so i'm just a

[1:13:37] Trustee Smith: little bit worried about the inconsistency there um are the yeah i think that's what i'm worried

[1:13:44] Trustee Smith: about it says first point anticipated acquisition of new protected areas but somewhere else uh and

[1:13:51] Trustee Smith: i honestly i can't remember it is you've said there was a decision not to do any new acquisitions at

[1:13:58] Trustee Smith: this point due to capacity so i i want us to acquire new property so it's not that i'm objecting

[1:14:04] Trustee Smith: to this point but i'm just a bit worried about inconsistencies on other decisions i am unaware

[1:14:14] Voice 9: of anything that says we are not currently because we haven't been directed to not take on

[1:14:20] Voice 9: new projects so i don't know if that is i don't recognize that so if you could point out where

[1:14:27] Voice 9: that is that would be very helpful okay

[1:14:30] Trustee Smith: so it's somewhere in the package and i'll look for

[1:14:33] Trustee Smith: Dr. Brater.

[1:14:36] Voice 5: Yeah, I'll just add to that.

[1:14:37] Voice 5: Certainly the board in recent years

[1:14:38] Voice 5: has had conversations around,

[1:14:40] Voice 5: should we stop acquiring?

[1:14:41] Voice 5: Should we close the door?

[1:14:42] Voice 5: And rather than doing that,

[1:14:43] Voice 5: the board has chosen to refine the criteria

[1:14:47] Voice 5: to narrow up what it is accepting,

[1:14:49] Voice 5: but the board has not decided

[1:14:51] Voice 5: to close the door entirely

[1:14:52] Voice 5: on any new acquisitions.

[1:14:54] Voice 5: So that is something for the board

[1:14:55] Voice 5: to talk about at some point.

[1:14:57] Voice 5: If you feel like you've reached your capacity

[1:14:58] Voice 5: or reached the limit

[1:15:01] Voice 5: of the number of properties

[1:15:01] Voice 5: you're willing to fund

[1:15:02] Voice 5: in terms of or request trust council to fund in terms of property management but so far it's

[1:15:06] Voice 5: really just been a narrowing of the criteria to sort of high grade the properties that you're

[1:15:11] Voice 5: willing to consider for intake. The other thing I would just note in terms of the explanations

[1:15:17] Voice 5: you've been given for this the way I would characterize it is you're putting your staff

[1:15:20] Voice 5: to the highest value work rather than have your staff put their time into travel planning and

[1:15:25] Voice 5: travel time and so on we're going to be putting them to their highest and best use

[1:15:29] Voice 5: around dealing with the actual management issues on these properties rather than sort of the you

[1:15:34] Voice 5: know not it's not it's valued work but the compliance monitoring side of things we're

[1:15:38] Voice 5: going to put our staff to the highest value of their job profiles and what I would say also

[1:15:45] Voice 5: you'll see should you not want to afford this as drafted please we've got travel savings that are

[1:15:50] Voice 5: achieved through this new delivery model that we would have to then adjust should you not want to

[1:15:56] Voice 5: take on this new model because we need to have two staff in the field when it's our staff rather

[1:16:00] Voice 5: other than a contractor who could go out on their own.

[1:16:05] Voice 6: Thanks.

[1:16:06] Voice 6: Thank you.

[1:16:07] Voice 6: Thank you.

[1:16:08] Voice 6: I'll note that in the business case,

[1:16:11] Voice 6: there are a few options,

[1:16:13] Voice 6: but there's a recommended option,

[1:16:15] Voice 6: which is sort of a hybrid.

[1:16:17] Voice 6: How is the board feeling around this business case?

[1:16:22] Voice 6: Do we wish to make any changes?

[1:16:32] Voice 10: Trustee Elliott.

[1:16:34] Voice 10: Can I suggest a bit of a break

[1:16:36] Voice 10: and we can just pause and look at this?

[1:16:39] Voice 10: um it's 11 15 and I just want to have another chance before we move ahead thanks fantastic

[1:16:48] Voice 6: then perhaps we should move on to the next business case or are you looking for like a

[1:16:52] Voice 6: body break a 10 minute break would be nice yes yeah that sounds great uh everyone else feel the

[1:17:00] Voice 6: same way what time is it right up all right um yeah let's all take a break uh it's 11 17 now

[1:17:08] Voice 6: so we'll be back in I'll say 10 minutes that sounds good

[1:17:16] Voice 9: thank you thank

[1:17:18] Voice 6: you right now all

[1:17:19] Voice 9: right we'll pause recording yeah

[1:17:22] Voice 11: um um and if you wouldn't mind turning off your

[1:17:30] Voice 11: microphones and video that would be great

[1:17:33] Voice 14: thanks shall

[1:26:38] Voice 11: we reopen yeah

[1:26:48] Voice 6: I think we can

[1:26:49] Voice 6: I'm

[1:26:54] Voice 11: just gonna resume the recording I'm

[1:27:16] Voice 6: looking at some blank screens if you're there please turn

[1:27:19] Voice 6: turn your camera on or let me know you're back trustee elliott thanks

[1:27:27] Voice 10: um i'm struggling with

[1:27:29] Voice 10: the financial implications on page 47 is this a mistake 96 000 for a staff position sar coordinator

[1:27:42] Voice 10: what is um oh so it's sorry that's option two to increase it in order to continue species

[1:27:56] Voice 10: she's sorry okay i was not catching that that wasn't the recommended option oh and i did have

[1:28:04] Voice 10: a miss i did there were i think there was a mistake back in the um so i know i'm rambling i

[1:28:18] Voice 10: don't back in the indigenous relations advisor it said option one was not recommended um

[1:28:26] Voice 10: and i think how the options are presented are kind of confusing as their alternatives

[1:28:31] Voice 10: but we don't like highlight and say this is the recommended option um can

[1:28:41] Voice 9: i respond to that

[1:28:42] Voice 9: yeah

[1:28:43] Voice 11: please okay

[1:28:44] Voice 9: that'd be great thank you because i was just talking with director frader about this

[1:28:48] Voice 9: in so you were first coming back to the um indigenous relations advisor and that

[1:28:54] Voice 9: those recommendations these uh business case forms are uh new to me and um the way it is

[1:29:02] Voice 9: confusing because um this says to provide your alternatives what other options however we need

[1:29:10] Voice 9: to provide our our number one recommended option which in this case in this business case is option

[1:29:16] Voice 9: one which is to hire permanent half time that's our recommended option there um and then the other

[1:29:24] Voice 9: options are the alternative options and that isn't made clear in this form i'm seeing that right now

[1:29:31] Voice 9: in may i move on to the next the property management one

[1:29:36] Voice 10: yeah i think it's also i think

[1:29:38] Voice 10: we need to look at it for all of them the SAR coordinator uh request is also not clear that

[1:29:45] Voice 10: yeah so you had recommended option in the indigenous relations advisor there isn't the

[1:29:51] Voice 10: recommendation for option one and there was one that definitely and i can't find it i'm sorry

[1:29:57] Voice 10: Sorry, one that definitely said.

[1:30:00] Voice 10: option one, and then it said, this is not recommended. So I'm trying to find that.

[1:30:03] Voice 10: Correct.

[1:30:04] Voice 6: So, um, or. Yeah, I believe that's in the business case we're looking at currently.

[1:30:11] Voice 6: There's two options and then there's a hybrid option. I found that a little bit confusing to

[1:30:17] Voice 6: read through at first, but after reading it the fourth time, I realized what was up.

[1:30:21] Voice 9: So option one is to extend the species risk coordinator for one month to complete species

[1:30:26] Voice 9: at-risk grant report and to wrap up the program as it is. That is the

[1:30:32] Voice 9: recommended option. Option two is no additional resources to complete and

[1:30:38] Voice 9: that would mean the report would be done by current staff or without a species

[1:30:44] Voice 9: at-risk program coordinator. And option three is to engage an independent

[1:30:48] Voice 9: contractor to complete the species at-risk grant. I believe that they don't

[1:30:57] Voice 9: think that says not recommended it's just these are the options that we have

[1:31:02] Voice 9: any questions on this one which one is the recommended option that would be option number

[1:31:17] Voice 9: one any questions on this one

[1:31:22] Voice 10: well sorry yeah

[1:31:24] Voice 9: I didn't mean it

[1:31:25] Voice 10: that way page 48 it actually says

[1:31:28] Voice 10: recommended option but it doesn't say what the recommended option is like that would be the

[1:31:36] Voice 10: appropriate place to say here's a recommended option and then after that here's the alternatives

[1:31:40] Voice 10: like it's super confusing to have

[1:31:43] Voice 9: it is confusing so

[1:31:44] Voice 10: real alternatives and none of them are actually

[1:31:46] Voice 10: recommended so

[1:31:48] Voice 9: option one is recommended in this case you'll see option one is the recommended

[1:31:53] Voice 10: option write that somewhere that's

[1:31:57] Voice 9: here recommended option where

[1:32:00] Voice 10: is that written i mean it's it's in

[1:32:02] Voice 10: the top but it's recommended option

[1:32:06] Voice 6: so that and then on page wait a minute i'm on page 48

[1:32:12] Voice 10: yeah page 48 it also says oh so

[1:32:16] Voice 9: we've moved on to the next one okay i just wanted to be clear

[1:32:18] Voice 9: that we were done at

[1:32:19] Voice 9: risk but that's okay

[1:32:21] Voice 9: that's okay yeah and i can understand where your confusion

[1:32:24] Voice 9: is i just didn't want to leave that one if we weren't ready yet so what is confusing in this

[1:32:30] Voice 9: form I'm finding is that this isn't the alternates it's all the options it typically

[1:32:35] Voice 9: in this particular case we have not laid out the actual preferred option as we did with the other

[1:32:44] Voice 9: business cases and I have just noticed that error during the break and so the alternatives considers

[1:32:51] Voice 9: here do not contain our recommended option. So these are two, three options that are alternative

[1:33:00] Voice 9: to our recommended option, which is this option. And it has no number and no, no language behind

[1:33:08] Voice 9: it. So what we need to do is we need to adjust that and create an option for which is our

[1:33:14] Voice 9: a recommended option. So I apologize for that. The form is confusing.

[1:33:20] Voice 6: Yeah. Let's move to Director

[1:33:23] Voice 6: Frater first for some more clarity first before we get into some questions.

[1:33:27] Voice 5: Yeah, I think your

[1:33:28] Voice 5: manager, Terrell, just mentioned that. So yes, this is not consistent with the way it's been

[1:33:31] Voice 5: laid out. I've also just provided feedback to the Director of Finance that we might want to ensure

[1:33:36] Voice 5: that all of them are filled out consistently, not just from the Conservancy, but from all bodies

[1:33:41] Voice 5: before they travel to financial planning

[1:33:42] Voice 5: because our practice has been lately in recent years

[1:33:45] Voice 5: to include all, my understanding is,

[1:33:47] Voice 5: we've included all options in that alternative section

[1:33:49] Voice 5: and then highlighted the recommended one

[1:33:51] Voice 5: in the recommended option section.

[1:33:52] Voice 5: But we'll make sure that this is cleaned up

[1:33:54] Voice 5: before it travels on to the next,

[1:33:56] Voice 5: onto financial planning for you.

[1:33:58] Voice 5: Should you tell us that this is in fact

[1:34:00] Voice 5: your recommended option,

[1:34:01] Voice 5: then we'll build it out in the alternative section

[1:34:03] Voice 5: so it's more parallel and clear.

[1:34:05] Voice 5: Fantastic.

[1:34:06] Voice 5: I'm going to go to Trustee Yates.

[1:34:08] Voice 8: Thank you for that clarification.

[1:34:10] Voice 8: I was thinking the same thing, getting quite confused at one point, until I read, you know, the bold recommended option. I wonder if it would be helpful to always have the recommended option as number one.

[1:34:24] Voice 8: first that

[1:34:26] Voice 9: is our intention and is the case with the rest of the business cases and that's why i'm

[1:34:31] Voice 9: apologizing that it was left out of this um alternatives considered it's a little backwards

[1:34:39] Voice 9: in the way the form is laid out so i would i would lay the form out the other way i would put

[1:34:44] Voice 9: recommended option is this and these are the alternatives considered um in the other business

[1:34:51] Voice 9: cases option one is our recommendation in this particular business case we

[1:34:56] Voice 9: neglected to put our option one and so it is not even it's not laid out

[1:35:03] Voice 9: properly either in the recommendation option so for clarity in this case

[1:35:08] Voice 9: before we make these changes before it goes to the board our recommendation is

[1:35:13] Voice 9: that the budget is increased by thirty five thousand five hundred I'm just

[1:35:17] Voice 9: going back up to here um that that we increased the budget from the previous um year three thirty

[1:35:25] Voice 9: five thousand five hundred dollars to cover the minimal amount of work um continue the minimal

[1:35:31] Voice 9: amount of work that we can do and um that also includes two archaeological assessments

[1:35:38] Voice 9: and so that option will be placed in this recommended option which i'm scrolling to here

[1:35:52] Voice 9: and the benefits of the option are included so apologies for that all

[1:36:03] Voice 6: right is everybody clear

[1:36:04] Voice 6: i see trustee smith you have your hand up it's confused we can oh i can't hear you your

[1:36:14] Voice 6: microphone's off sorry

[1:36:16] Trustee Smith: i'm just confused because the recommended option doesn't have an option it

[1:36:19] Trustee Smith: just says the benefits but wendy is gonna fix that right that's what i was just saying okay

[1:36:25] Trustee Smith: Okay. Apologies. Yeah.

[1:36:26] Voice 6: Okay. Great. Thank you. Measure, draw your hands up.

[1:36:35] Voice 6: Sorry. Apologies. All right. Any more questions here? Any comments?

[1:36:54] Voice 6: Feeling like we're not at a decision point on this one yet. May

[1:37:10] Voice 9: I make a recommendation?

[1:37:12] Voice 6: Yes, please.

[1:37:13] Voice 9: Could we do a round table to hear feedback on this particular one? Because I think

[1:37:18] Voice 9: there are some questions and then that would provide an opportunity for the board members

[1:37:23] Voice 9: to speak on their questions?

[1:37:26] Voice 6: I love it.

[1:37:27] Voice 6: I love it.

[1:37:28] Voice 6: That's a great idea.

[1:37:29] Voice 6: We'll do that.

[1:37:30] Voice 6: And yeah, feel free, no pressure.

[1:37:32] Voice 6: Feel free to pass,

[1:37:33] Voice 6: bring your questions up later as well.

[1:37:37] Voice 6: Let's start with Vice Chair, Trustee Timothy.

[1:37:44] Voice 2: Yes, thank you.

[1:37:48] Voice 2: I don't really have any additional comments right now

[1:37:51] Voice 2: or questions.

[1:37:53] Voice 2: So I'm happy to pass my time off to the next trustee.

[1:37:57] Voice 6: Thank you.

[1:37:58] Voice 6: Thank you. And you got it for clarity. I found this business case and the one after a little hard to distinguish the difference between the two. Whereas this one would be that lands that we currently hold. Good. Thank you. Let's move on to Trustee Yates.

[1:38:19] Voice 8: I am happy with the recommended option. And it's always good to see the benefits laid out. Thank you very much.

[1:38:27] Voice 8: Thank you, Trustee Smith.

[1:38:29] Voice 8: that?

[1:38:30] Trustee Smith: Yeah, sorry. I don't know. I'm really dumb, but whatever. On page 47, where you have option

[1:38:37] Trustee Smith: two, which we're not choosing, but this is an alternative. It says increase protected areas

[1:38:43] Trustee Smith: management operations budget to include the SAR program. So does this mean that the recommended

[1:38:50] Trustee Smith: option does not include a continuation of the SAR program?

[1:38:56] Voice 9: No, not necessarily. So we don't

[1:39:00] Voice 9: have a coordinator for the SAR program so it would definitely be limited quite significantly

[1:39:05] Voice 9: financially and capacity-wise staff capacity-wise so this option two would be basically reinserting

[1:39:14] Voice 9: the 225 $220,000 that we were receiving as the grant oh

[1:39:21] Trustee Smith: could you make that a bit clear just

[1:39:23] Trustee Smith: Just somehow, I didn't.

[1:39:25] Trustee Smith: So this would be more money than the recommended option

[1:39:29] Trustee Smith: because we would have the whole program.

[1:39:32] Trustee Smith: Correct.

[1:39:33] Trustee Smith: Not just the coordinator.

[1:39:38] Voice 9: The financial implications are for salaries and benefits budget

[1:39:43] Voice 9: would need to be increased for the staff position.

[1:39:45] Voice 9: And approximately $72,000 to continue working on the species at risk

[1:39:51] Voice 9: that we have been working on.

[1:39:54] Voice 9: And to look to additional species at risk and critical habitat surveys, as mentioned in the business case. So I can absolutely clarify that option before we present it to financial planning committee.

[1:40:13] Voice 9: And then option three, if that's not clear, was to look at a similar budget to what we have right now, but increase it to support more than just two archaeological assessments to actually continue doing ARC assessments to the max of our capability and staff time.

[1:40:34] Voice 9: And then also that would require hiring someone to actually help us with those, you know, project management on those archaeological assessments.

[1:40:47] Voice 9: All

[1:40:52] Voice 6: right, move over to Trustee Elliott.

[1:40:57] Voice 10: Thank you. So I appreciate that this is this is new format, I guess.

[1:41:03] Voice 10: And I actually find this business case very challenging to read, in part because it buries the lead.

[1:41:11] Voice 10: what is what is the the the proposed um you know function of this so starting with the tie to the

[1:41:20] Voice 10: islands trust guiding documents um could we not have you know property management strategy there's

[1:41:28] Voice 10: a link there and just list you know 3.4 ecological restoration ecological monitoring whatever it is

[1:41:38] Voice 10: Like just list those and not list everything that we're trying to, that this has, that frames this request. So the same with the reconciliation declaration. I don't think we need to reiterate that. It's what are the links? Those are the five or six items.

[1:41:59] Voice 10: And then the trust budget guidelines, I think that's the critical piece that we need to land on is, you know, here's the framing for why we do this function. And here's, you know, what's been set out by Trust Council in terms of budget guidelines, and that isn't anywhere in a document to be linked.

[1:42:19] Voice 10: So I would just suggest that could be shortened, if possible, so that we can get to the issue. And then it's just generally very wordy. And it's really difficult to see what and to understand what is the difference between what we're doing in the core program versus what is anticipated with this hybrid model.

[1:42:44] Voice 10: So I struggle with this business case the most. The most useful is page 46. If we could start with that, why do we need to increase it? Here's all the bullet points, you know, in a very straightforward way, why this is necessary.

[1:43:03] Voice 10: necessary um so i just find it foregrounds far too much information that's not actually critical

[1:43:10] Voice 10: that can be um streamlined a little bit but i i do appreciate having the information it just

[1:43:19] Voice 10: makes it really hard to understand for mine so that's that's my input um and then in the

[1:43:26] Voice 10: recommended option on page 48 we should put that recommended option in there instead of just the

[1:43:32] Voice 10: benefits um we should have that just clearly stated because by this point i've lost track of

[1:43:39] Voice 10: what the recommendation is we've already had that discussion thank you thank you

[1:43:46] Voice 6: thank you for that

[1:43:46] Voice 6: insight uh director or manager daryl

[1:43:50] Voice 9: yeah thank you um trustee elliot it is um i should try writing

[1:43:56] Voice 9: them. I understand the confusion and definitely not having the option preferred laid out clearly

[1:44:06] Voice 9: is confusing. These are not requests for decisions. They're not laid out like requests

[1:44:10] Voice 9: for decisions where I think I could see maybe a little bit of a better hybrid model because we are

[1:44:16] Voice 9: asking for decisions on this. And so I think what's helpful for me to keep clear in this

[1:44:26] Voice 9: the purpose of this business case and these business cases we have now are required to

[1:44:33] Voice 9: provide business cases for any budget changes over $5,000. It doesn't mean that anything has

[1:44:39] Voice 9: to change within that program or budget line. It just means you're asking for more than $5,000

[1:44:44] Voice 9: and you need to produce a risk assessment or provide critical capacity justification on that.

[1:44:54] Voice 9: And so it's not difficult for staff to provide critical need in this program because we have 115, soon to be 100 and so many, I'm sorry, protected lands.

[1:45:11] Voice 9: So it's, there's a lot of information to provide background on how to justify. But the bottom line is, we are asking for 35,000 more in order to keep up with the work that we're doing to in order to take on three more properties that are in the process of being completed.

[1:45:35] Voice 9: it and to add archaeological assessments to incoming new properties that we have been

[1:45:44] Voice 9: that we have protected so keeping those things clear this business case really talks about the

[1:45:53] Voice 9: program and the needs but we are simply just asking for an increase in the budget to be able

[1:46:00] Voice 9: able to do the work that we minimally do to to to properly manage and plan for managing

[1:46:08] Voice 9: the properties that we have thank

[1:46:14] Voice 6: you very much um any more comments i'm looking at the time here

[1:46:20] Voice 6: and i don't want to rush this conversation because i think this has been very extremely insightful

[1:46:26] Voice 6: um but i do note that we do have at least maybe another 45 50 minutes on the agenda items that

[1:46:32] Voice 6: that aren't underway right now.

[1:46:34] Voice 6: So I would think that we would take the remainder

[1:46:38] Voice 6: before our lunch break,

[1:46:41] Voice 6: which would probably be around noon or 12, 15

[1:46:44] Voice 6: to finish up this item.

[1:46:46] Voice 6: And then at one o'clock when we return,

[1:46:48] Voice 6: that we continue on with the agenda

[1:46:53] Voice 6: and then to move into in-camera perhaps around two o'clock.

[1:46:58] Voice 6: How does that sound, Wendy?

[1:46:59] Voice 6: I

[1:47:03] Voice 9: think that gives us plenty of time. We do have a slightly adjusted agenda that we've put up that could take us into about 1.30, I think. Let me just have a peek at this. 1.40, adjournment at about 1.40, given a more fulsome discussion around the budget request with a break at lunch at 12.35.

[1:47:32] Voice 6: at 12 35 great okay and then so then we should uh continue on have

[1:47:45] Voice 9: we finished with the round table

[1:47:47] Voice 9: i

[1:47:48] Voice 6: believe so i think we have a consensus here um yeah plenty of feedback all

[1:47:58] Voice 9: right moving on to the

[1:47:59] Voice 9: next business case which is land securement and conservation planning and again as chair

[1:48:07] Voice 9: govro has mentioned there might be some confusion between confusion between the two and the protected

[1:48:13] Voice 9: areas management planning and operations are those lands that we currently hold and land

[1:48:19] Voice 9: securement and conservation planning is for those lands that are currently in process or inquiry

[1:48:25] Voice 9: phases so in this again we have an increase of over 5 000 of the budget for a total of 11 000

[1:48:34] Voice 9: from the previous budget 25-26 of 23,000 and we now have two budget lines we have land securement

[1:48:45] Voice 9: which is the process of securing the lands and then conservation planning

[1:48:53] Voice 9: which is based around the regional conservation plan and we have issues and opportunities

[1:49:02] Voice 9: opportunities. In the past, the Highlands Trust Conservancy has not consistently assessed the

[1:49:09] Voice 9: potential cultural features on lands proposed for nature reserves or conservation on Aptep

[1:49:14] Voice 9: covenants, nor specifically have we considered cultural features during the securement negotiation

[1:49:18] Voice 9: process. The board has amended its assessing conservation proposals policy in 2024 to require

[1:49:26] Voice 9: that conservation proposals be referred to First Nations and that this engagement is part of living

[1:49:31] Voice 9: up to that reconciliation declaration and commitments to UNDRIP. Staff have learned that

[1:49:37] Voice 9: it's critical to provide a cultural features assessment for First Nations to be able to provide

[1:49:41] Voice 9: informed comment when we do reach out in referral and there's often interest from the nation

[1:49:48] Voice 9: of course to attend a site visit prior to responding to that referral. So the Conservancy

[1:49:54] Voice 9: has not um in the past budgeted to support these site visits capacity funding um all of the things

[1:50:02] Voice 9: that in order to do these things in a good way um this is our hope to start bringing that online

[1:50:08] Voice 9: um and to do it slowly to do it right to take that time and it may be that onboarding of a new

[1:50:15] Voice 9: property um could be a three-year process as opposed to a one-year process because budget

[1:50:20] Voice 9: budget and capacity and allowing the proper amount of time for engagement and so um records of

[1:50:29] Voice 9: engagement and comments received from indigenous governing bodies is provided to that minister as

[1:50:34] Voice 9: well when we send the request for approval to take on any new nature reserves and covenants

[1:50:42] Voice 9: any questions on this i

[1:50:47] Voice 6: see trustee smith sand are you there risa i

[1:50:55] Trustee Smith: can't hear you

[1:50:58] Trustee Smith: Sorry, I just had, it's a bit of a broader question.

[1:51:01] Trustee Smith: All these proposal requests are what we need in addition to what we already have.

[1:51:07] Trustee Smith: But I haven't heard anything, this is more to Trustee Elliott, about whether we can make

[1:51:14] Trustee Smith: that assumption that we will get the same base budget that we already have.

[1:51:19] Trustee Smith: Because what if we get a decrease in budget?

[1:51:22] Trustee Smith: But maybe we don't even have to consider that.

[1:51:25] Trustee Smith: i just uh you know there's like a base assumption in all of these and i'm just a bit um confused

[1:51:32] Trustee Smith: about that because we might get a reduction good

[1:51:37] Voice 6: point uh anyone care to comment on that

[1:51:39] Voice 6: kind of a magic eight ball situation we don't know we'll have to deal with that

[1:51:47] Voice 6: what i

[1:51:50] Voice 9: can comment on is that the way that i understand it being new to this you know

[1:51:56] Voice 9: organization and the management of it um the director of financial and employee services um

[1:52:03] Voice 9: director mobs recommended that our budget um is based on last fiscal's budget oh okay

[1:52:14] Voice 10: thank you uh trustee elliot okay so um i think having a cultural monitor fits into you know the

[1:52:28] Voice 10: overall work and i and i of course i don't have any problem with that i think it's a good direction

[1:52:33] Voice 10: to move in um what i am having questions about um and this goes back to the reconciliation or sorry

[1:52:41] Voice 10: the regional conservation plan is that we don't have policy around capacity funding for first

[1:52:49] Voice 10: nations we don't have anything to rely on we have you know this is a new practice started um four

[1:52:57] Voice 10: years, three years ago, when we were given $150,000 grant from the Ministry of Municipal

[1:53:05] Voice 10: Affairs to do reconciliation work. And that was allocated in different ways across different

[1:53:11] Voice 10: projects to ensure that when we're engaging with nations on something larger than a single

[1:53:19] Voice 10: It had to be project focused. It was, you know, new DPAs or housing density changes that we can provide that capacity funding. But it's, this is an area that we are skating on thin ice because we don't have policy.

[1:53:38] Voice 10: And I'm concerned that it leaves us vulnerable to challenge. It leaves us open to, like, what are we negotiating when we go to different nations, because there's different amounts being given, not just the conservancy, but there's no consistency.

[1:53:58] Voice 10: consistency and if we don't have policy, we don't have anything to rely on. So how are we

[1:54:03] Voice 10: approaching that? And in terms of this business case.

[1:54:13] Voice 6: Thank you very much, Trustee Elliott. Great

[1:54:15] Voice 6: question. Let's turn to Director Freider first and then Manager Tyrrell.

[1:54:23] Voice 5: So happy to take this

[1:54:24] Voice 5: question. It is a big policy hole for Islands Trust and it is now one of my top priorities

[1:54:29] Voice 5: now that we're through the huge bulk of work that's happened in recent months to look at the

[1:54:34] Voice 5: Reconciliation Action Plan and capacity funding policy. It will partly be informed by the many

[1:54:40] Voice 5: meetings we've got. We've got 11 nations that are asking for agreements, and some of those agreements

[1:54:44] Voice 5: will likely involve conversations around what level of support they're looking for.

[1:54:49] Voice 5: We are hearing from nations there's an interest in capacity funding to participate

[1:54:52] Voice 5: in the early engagement that happens prior to the development of a bylaw or a conservancy plan like

[1:54:57] Voice 5: this we are also hearing a request for some nations to pay referral fees to help them with

[1:55:03] Voice 5: the capacity they need to process the referral once it's passed first reading or past approval

[1:55:07] Voice 5: of the board like this to be sent out as a referral so because we have sort of 15 corporate

[1:55:13] Voice 5: bodies that are undertaking a you know number of projects at once and we have 30 nations we need to

[1:55:19] Voice 5: be um structured and careful around not over promising we have been undertaking pilots in

[1:55:24] Voice 5: in recent years that will inform the ultimate recommendations that we bring forward to Trust

[1:55:28] Voice 5: Council. What we're finding through this budget development, we've got capacity funding built

[1:55:33] Voice 5: into all various initiatives, but there's not a lot of coordination going on as to what the amounts

[1:55:38] Voice 5: are, how those numbers are being calculated and so on. I am hopeful that in the coming months here

[1:55:43] Voice 5: before Council looks at approving the budget, we'll also bring forward a policy that will help

[1:55:48] Voice 5: guide and refine these numbers and the approach to it. So yes, you don't have a lot of policy to

[1:55:54] Voice 5: lean into these numbers are you know it's a dart at the wall best guess based on experience of what

[1:55:59] Voice 5: we think might be needed but until we mature the relationships and mature the agreements

[1:56:04] Voice 5: we really can't give you certainty if these are the right numbers and we also don't have a bird's

[1:56:09] Voice 5: eye view on the totality that's coming forward into the budget that is work we hope to do in

[1:56:13] Voice 5: the next month or so so that you know at financial planning committee we can have a conversation

[1:56:17] Voice 5: around the broader approach.

[1:56:21] Voice 6: Thank you.

[1:56:22] Voice 6: Manager Tyrrell.

[1:56:25] Voice 9: Thank you for that, Director Frater.

[1:56:28] Voice 9: I'd like to add that I'm having a blank moment here.

[1:56:34] Voice 9: I had something really good to add to that.

[1:56:38] Voice 9: I think I'll just pause because I've lost my thought.

[1:56:41] Voice 9: Sorry.

[1:56:42] Voice 6: Yeah.

[1:56:44] Voice 6: It does pop up in my mind that support

[1:56:46] Voice 6: support for the part-time Indigenous policy advisor would be, or Indigenous relations advisor

[1:56:54] Voice 6: would be very handy for us in the future. Again, Trustee Elliott.

[1:57:00] Voice 10: So I am uncomfortable with moving

[1:57:03] Voice 10: ahead. I was totally fine with the $20,000 that was requested of Trust Council back in 2024 and

[1:57:13] Voice 10: and five I believe um that came from the reconciliation um focused grant it was appropriate

[1:57:20] Voice 10: to um earmark some of that money for conservancy work and that's what it saved for um I'm

[1:57:28] Voice 10: uncomfortable moving ahead without policy and so I would like this business case to state

[1:57:36] Voice 10: that we intend to have policy in place

[1:57:40] Voice 10: so that interested governing bodies

[1:57:44] Voice 10: have a clear understanding

[1:57:46] Voice 10: of what we can offer

[1:57:48] Voice 10: and for participation

[1:57:51] Voice 10: and that, you know,

[1:57:53] Voice 10: the Islands Trust Council

[1:57:54] Voice 10: knows that there is going to be consistency.

[1:57:58] Voice 10: We've been piloting some

[1:58:00] Voice 10: in a lot of ways,

[1:58:02] Voice 10: as you said, Director Frater,

[1:58:03] Voice 10: but I am not comfortable

[1:58:05] Voice 10: going into another budget season without policy in place.

[1:58:09] Voice 10: And I think that needs to be articulated in this business case

[1:58:11] Voice 10: because it really does open us up to risk and to challenge.

[1:58:15] Voice 10: Thank you.

[1:58:18] Voice 6: Excellent point.

[1:58:19] Voice 6: That does provide leverage.

[1:58:20] Voice 6: Any comments from staff?

[1:58:26] Voice 5: Director Frater.

[1:58:28] Voice 5: I think if we could move to the page that lists out the budget numbers.

[1:58:32] Voice 5: I mean, we've proposed $50,000, and this is our best guess.

[1:58:36] Voice 5: reading you know reading the mood of the board in recent meetings around the type and depth of

[1:58:42] Voice 5: engagement that you would like to have we're anticipating you know bringing nations out to

[1:58:46] Voice 5: the land to see some nature reserves holding in-person meetings and doing you know a more

[1:58:51] Voice 5: in-depth engagement than typically we have done in the past but we would look to you sorry it

[1:58:57] Voice 5: wasn't this page it was the page of the business case I was looking at where I think we put forward

[1:59:01] Voice 5: there's 20,000 in this fiscal year 50 for the next one and I think we even proposed there might be

[1:59:06] Voice 5: some additional into the next year um what we were you know we would look to you to guide us

[1:59:13] Voice 5: you know those numbers are a guess at this point the 20 000 has not yet gone out the door the

[1:59:18] Voice 5: letters have not gone offering any funds so we aren't able at this stage to tell you what the

[1:59:22] Voice 5: response looks like from the nations that would inform the request for next year um so we would

[1:59:30] Voice 5: look to you to tell us do you think that number is appropriate should it be less should it be more

[1:59:33] Voice 5: this is at this time because you don't have policy it's ultimately a political recommendation

[1:59:38] Voice 5: so i think a little discussion would be great and it would be nice to have your your direction and

[1:59:43] Voice 5: advice you could put zero and have us develop policy and then have it added back into the budget

[1:59:48] Voice 5: later as we go on so really we'd look for your guidance here trustee smith

[1:59:54] Voice 5: you're muted i just

[1:59:58] Trustee Smith: want to clarify what

[1:59:59] Trustee Smith: What's...

[2:00:00] Trustee Smith: I totally agree with Trustee Elliott that you need the policy before you go forward.

[2:00:04] Trustee Smith: Is this a policy for all of the trust?

[2:00:08] Trustee Smith: That's what I'm hoping the idea is, and that ITC would follow the trust policy on this,

[2:00:15] Trustee Smith: or are you suggesting we have an ITC policy separate from the trust?

[2:00:22] Trustee Smith: My personal preference is that this be a trust policy that we follow,

[2:00:26] Trustee Smith: but I'm confused a bit by the discussion.

[2:00:30] Voice 5: yeah through the chair that would be my recommendation that we have one policies

[2:00:33] Voice 5: we're going to

[2:00:34] Voice 5: love an organization to start having multiple yeah

[2:00:36] Voice 6: yeah exactly

[2:00:42] Voice 6: um manager cheryl thank

[2:00:46] Voice 9: you for bringing it up tristi smith that was one of the things that i

[2:00:49] Voice 9: was going to bring up and and i do also would like to point out a couple of things learning

[2:00:54] Voice 9: um since i've come on board here is that there are quite a significant number of itc policies

[2:01:02] Voice 9: conservancy policies that do need to have a look at closer on how they can

[2:01:10] Voice 9: align with our reconciliation declaration and and the work that we're

[2:01:13] Voice 9: doing moving forward with engagement with First Nations and being able to

[2:01:17] Voice 9: answer it would be challenging to engage with a nation when I don't have there's

[2:01:24] Voice 9: not policy to look to that shows what our thoughts are on use access and those

[2:01:31] Voice 9: those sorts of things. And so having a closer look at the policies that we have as a conservancy,

[2:01:38] Voice 9: and also I have, and I understand this thought process is that, do we want to engage with

[2:01:46] Voice 9: nations first to determine how those policies will change? Or do we look to updating policy

[2:01:54] Voice 9: policy prior to engaging so that we can show our alignment and our thoughts in in that direction

[2:02:03] Voice 9: clearer and make adjustments as needed because we probably won't ask 31 or 30 nations how they

[2:02:11] Voice 9: would like us to change one policy it's going to have to be a general policy policy changes that's

[2:02:18] Voice 9: my thought

[2:02:19] Voice 6: that's an excellent thought um let's hear from some of the board members that maybe

[2:02:24] Voice 6: maybe haven't spoken already. I'm looking to Trustee Yates and Vice Chair Timothy.

[2:02:31] Voice 8: Yes, thank you very much, Trustee Elliott, for bringing that up. And Trustee Smith also for

[2:02:37] Voice 8: your question, because I was going to ask the same question about, well, do we have exactly

[2:02:42] Voice 8: the same policy as Trust Council? Or is ours different? And certainly, it will be easier to

[2:02:48] Voice 8: defend if if ours runs along the same lines as council's policy on this excellent point

[2:02:58] Voice 6: trustee timothy any comments yes

[2:03:01] Voice 2: thank you chair gravel i i agree with uh trustee yates and elliot

[2:03:06] Voice 2: and trustee smith as well um when it comes to policy and the other topic of um you know either

[2:03:14] Voice 2: developing a policy um i think reaching out to nations and saying like this is where we're at

[2:03:20] Voice 2: and this is what we're hoping to develop um and having some early engagement as best we can from

[2:03:27] Voice 2: 30 nations would be helpful a lot of the times um working in first nation governance and working for

[2:03:34] Voice 2: nations sometimes it it has been frustrating in the past where policies developed or decisions

[2:03:40] Voice 2: are being made for a policy or a project and then they kind of come to the nation

[2:03:47] Voice 2: when it's either completed or almost done and then the nation feels like they haven't been

[2:03:51] Voice 2: involved in the beginning especially when it concerns you know things like heritage

[2:03:56] Voice 2: or cultural sensitivity so i think i i agree with the other trustees that it needs to be a policy

[2:04:03] Voice 2: that's for the entire entirety of the islands trust and then possibly doing some early engagement

[2:04:09] Voice 2: of saying like asking the nations to kind of help to guide us and saying that we want to develop

[2:04:15] Voice 2: this policy with you in mind of how we work with you if that makes sense thank you that makes great

[2:04:22] Voice 6: sense thank you very much for that uh trustee smith yeah

[2:04:26] Trustee Smith: i just want to make people aware um

[2:04:29] Trustee Smith: the galliano conservancy association has hired a company called hummingbird rising they're an

[2:04:34] Trustee Smith: indigenous company and what they're going to do is look at all of our policies and

[2:04:39] Trustee Smith: And make recommendations to them about where our policies infringe on sort of UNDRIP or Indigenous rights or where they're colonial in terms of their language or their objectives.

[2:04:55] Trustee Smith: And we feel that will really help us because they'll come with a perspective on all policies.

[2:05:01] Trustee Smith: So I can't say whether they're good or not yet because we're just starting that process.

[2:05:05] Trustee Smith: process but my point here was that there are companies that could specifically do this for

[2:05:12] Trustee Smith: the trust it's like looking at your policies for exactly the reason we want to rather than having

[2:05:18] Trustee Smith: anyways i just wanted to put that out there that we have hired someone to do this and we're kind

[2:05:23] Trustee Smith: of really looking forward to so might be something we could think of in the future that's very

[2:05:29] Voice 6: Very interesting. Thank you. Justy Elliott.

[2:05:33] Voice 10: So I'm hearing that staff would like some direction and guidance.

[2:05:37] Voice 10: Where do we want to go with this?

[2:05:40] Voice 10: And I think this has been a very helpful discussion.

[2:05:42] Voice 10: I really appreciate Vice Chair Timothy's insight into how it feels to have, you know, develop policy, make decisions.

[2:05:54] Voice 10: And then, of course, we go and say this is what we're doing about you, but without having included their voice.

[2:05:59] Voice 10: So is a way of framing it using the and the fact that the letters haven't gone out on the regional conservation plan.

[2:06:10] Voice 10: So in the initial letter going out, can we state that we are also working on our policy, developing our policies around capacity funding for nations?

[2:06:19] Voice 10: And we'd be pleased to offer, you know, something up front for this initial conversation and early engagement so that we can start talking about the scope of regional conservation plan, all the questions inherent in the future of conservation and policy development for capacity funding.

[2:06:41] Voice 10: And ask the question, what is your expectation? What would support you in this process? Is it like two hours of time? So opening, inviting some feedback on what would be appropriate and offering something for that initial conversation.

[2:07:05] Voice 10: We have the $20,000. That's, I think, what we should be using for is to frame the, you know, the whole conversation, start the conversations, and then I think we should be more ambitious than $50,000.

[2:07:23] Voice 10: We're probably going to have to edge upwards. But maybe this, but I think that we should not have a budget request unless we have policy. So how does that timing work? If the letters go out, let's say, I don't know if staff have an idea of when those initials letters might be going out with the new, with a policy advisor stepping in in October.

[2:07:51] Voice 10: can we make some offers can we get some information in time for policy development

[2:07:58] Voice 10: and march does that make sense yep

[2:08:02] Voice 6: that does all right so it does somebody did say that this was

[2:08:10] Voice 6: very much a political decision to support this particular business case and it does seem that

[2:08:15] Voice 6: I wonder if there's a way for us to leverage that policy whole in support of this business case.

[2:08:24] Voice 6: It's an unknown how much we're going to need at this point.

[2:08:31] Voice 6: So I wouldn't mind if we can get our minds back to the whether or not we're going to be changing this business case or if we're going to be approving it as is for the motion that's before us.

[2:08:46] Voice 6: Yeah, the upcoming motion on this section.

[2:08:50] Voice 6: Are there any more comments to that effect?

[2:08:58] Voice 5: Director Frater.

[2:09:00] Voice 5: Just reflecting, I won't give you advice on how to advance this or not advance it.

[2:09:07] Voice 5: But certainly you might want to consider passing a resolution to executive committee asking that

[2:09:10] Voice 5: this work be prioritized. I mean, I am planning to prioritize it anyway, but if it's a real strong

[2:09:15] Voice 5: value of the board, certainly the board can, could ask us to convey that over to executive

[2:09:20] Voice 5: committee that this would be something they would like to see as a priority. Is that just a

[2:09:25] Voice 5: suggestion? But yes, I mean, certainly you can advance this, change the amount or not advance it

[2:09:31] Voice 5: or sort of the options before you all

[2:09:35] Voice 6: right maybe we can do a round table oh actually i'll go to uh

[2:09:39] Voice 6: manage your material first some wisdom thank you

[2:09:44] Voice 9: thank you i'm not sure if it's wisdom but

[2:09:48] Voice 9: um so just to follow up with trustee elliott's questions i think there was a lot of

[2:09:55] Voice 9: um there may be some mystery around this five-year plan engagement process and starting it and all

[2:10:02] Voice 9: of that i know it's mysterious and has been to me so i can understand that um our intention is to do

[2:10:08] Voice 9: exactly as you mentioned so is to engage in that first letter and um to offer funding we don't know

[2:10:17] Voice 9: how much they're going to you know ask for um to explain that we have policy and development

[2:10:25] Voice 9: development it it isn't in my opinion a mystery on what the nations need in a general sense they've

[2:10:33] Voice 9: been asking for many many years indigenous people have asked for many many years so i think there

[2:10:41] Voice 9: are some really strong statements that we could consider thinking about um saying or or um not

[2:10:51] Voice 9: not necessarily in policy, but when staff, the first questions that are going to be asked to us,

[2:10:56] Voice 9: we may not have those answers. And so that could provide a blocking point in engagement,

[2:11:02] Voice 9: starting off engagement without the answers to these core questions that have been asked for

[2:11:07] Voice 9: many years. So that's my concern around engagement, that we are developing policy.

[2:11:15] Voice 9: policy. So that $20,000 provides approximately 700 per nation. The 50,000, if we were to divide it by

[2:11:24] Voice 9: 30, gives approximately 1,500, perhaps a little bit more. I went with the 50,000. So as you can

[2:11:32] Voice 9: see, that's not a lot of capacity funding to offer nations. So as Director Frater mentioned,

[2:11:40] Voice 9: As I mentioned, until we get into the process, it's very new. We won't know what is being asked for. At the very minimum, $1,500 per nation seems a very small ask. Thank you.

[2:11:56] Voice 8: Agreed. Trustee Yates.

[2:11:57] Voice 8: Thank you. And thank you for that, Manager Tyrrell. So while I'm looking at this and thinking, we probably won't know exactly how much it's going to cost. But because it's a multi-year project, and we have graduated funding requests, I think that is really helpful.

[2:12:21] Voice 8: helpful. So starting with the 20,000 and going from there. Certainly, if we're asking for council

[2:12:28] Voice 8: support, starting small and working our way up is a good thing, because then we have work done

[2:12:35] Voice 8: to show council that, well, this worked, and now we need to continue this, and this is what we

[2:12:42] Voice 8: think it will cost us.

[2:12:48] Voice 6: Thank you. So how are we feeling as a board with the options,

[2:12:54] Voice 6: recommended option number two sorry make sure i'm on the right page here oh sorry no uh number one

[2:13:04] Voice 6: sorry i got mixed up there apologies here we are um yeah oh trustee

[2:13:12] Voice 10: elliot i personally would

[2:13:16] Voice 10: would um go with option two um it's i mean but my question around that is would it signal

[2:13:30] Voice 10: that we think we've got a lot of money to spend

[2:13:33] Voice 10: and give the wrong, you know, raising expectations

[2:13:35] Voice 10: and then having to pull that back

[2:13:37] Voice 10: if we don't get budget approval,

[2:13:39] Voice 10: that would then be, you know, a very poor.

[2:13:44] Voice 10: So I don't know, I'm asking what the board thinks.

[2:13:47] Voice 10: I think this is more realistic.

[2:13:49] Voice 10: I think it's going to be needed.

[2:13:51] Voice 10: There's a lot of work to be done

[2:13:54] Voice 10: and it's very significant.

[2:13:55] Voice 10: The minister has asked us to engage with nations

[2:13:57] Voice 10: on the future and the philosophy of conservation in the trust area in their homelands this is a very

[2:14:04] Voice 10: big question and we need hundreds of thousands of dollars to do it well um so i'm i guess i'm

[2:14:14] Voice 10: asking what's the risk if we recommend option two but then we don't get the funding um

[2:14:23] Voice 10: Yeah, that's my question. How does that look?

[2:14:27] Voice 10: Thank you. Trustee Timothy.

[2:14:32] Voice 2: Yeah, thank you, Chair Galbraith. Thank you, Trustee Elliott. I agree with you and appreciate the concerns that you're highlighting.

[2:14:40] Voice 2: lighting i also support option two um just given that the capacity is more realistic for the

[2:14:47] Voice 2: nations um in the for their contribution in time and expertise and all all that's involved their

[2:14:56] Voice 2: capacity as a whole um but at the same time kind of just uh appreciating the the concerns that

[2:15:04] Voice 2: that Trustee Elliott has raised.

[2:15:07] Voice 2: I think it is more realistic.

[2:15:10] Voice 2: I wonder if the kind of what we talked about earlier

[2:15:13] Voice 2: in terms of the generous donation received

[2:15:16] Voice 2: and where those funds are allocated,

[2:15:19] Voice 2: maybe a small percentage could be to support something

[2:15:23] Voice 2: like this option two, just a consideration.

[2:15:29] Voice 2: But yeah, I think it's challenging.

[2:15:33] Voice 2: I don't know how we could avoid sharing, like, if funding doesn't come through, and then there's kind of this precedent of this is the capacity funding we have available to share. I don't know how I'd have to think through how to respond to that or what would happen in that scenario. I think it's an important consideration that Trustee Elliott raised. I'm not sure if I have the answer at this moment.

[2:15:59] Voice 5: Thank you. Thank you. Dr. Frater.

[2:16:02] Voice 5: I just wanted to clarify some of the numbers that were given for option one just that's what

[2:16:08] Voice 5: we were talking about there's 20,000 that when we're talking to nations this year we have certainty

[2:16:12] Voice 5: the trust council has approved 20,000 for this purpose we are recommending an additional 40 so

[2:16:19] Voice 5: there'd be a total of 60 across 30 nations so about two if option one was approved there'd be

[2:16:24] Voice 5: about 60,000 so about 2,000 a nation we are recommending about 2,000 also be added to the

[2:16:30] Voice 5: budget for the hard costs of staff travel food honor area that might be needed rental of venues

[2:16:37] Voice 5: whatever else might be needed um was what we were thinking in terms of in addition to the capacity

[2:16:42] Voice 5: funding that we have internal capacity to host the engagements um in terms of the conversations

[2:16:48] Voice 5: with the nations i think it's such an unknown right now we have some nations who have never

[2:16:51] Voice 5: asked for it and other nations who are really letting us know that they can't handle the volume

[2:16:56] Voice 5: coming from us without some support um so we just it is a complete unknown the the number of nations

[2:17:03] Voice 5: who will be interested in needing this and who want to participate in the five-year plan process

[2:17:08] Voice 5: and it is also completely unknown for many of the nations what number it is they have in mind

[2:17:13] Voice 5: we have heard some very vague numbers from some nations in terms of what they are expecting

[2:17:18] Voice 5: and i've had to already already i've had to temper those expectations with you know i think the trust

[2:17:24] Voice 5: is going to be unable to meet some of those expectations so over the next six months between

[2:17:30] Voice 5: now and when the budget's adopted in march it is my strong hope that joe ellie and i will be out

[2:17:36] Voice 5: there having much more one-to-one conversations and can provide much more informed advice um

[2:17:41] Voice 5: heading into the march budget meeting than we can at this moment with you today

[2:17:46] Voice 13: so

[2:17:46] Voice 5: um yeah thank

[2:17:47] Voice 6: you thank you very much for that uh trustee elliot do you have any

[2:17:51] Voice 6: Any thoughts?

[2:17:53] Voice 6: Are you still favoring option two?

[2:18:04] Voice 10: I don't know if the director can give a vote on these are the options we need to consider, right?

[2:18:12] Voice 10: I favor option two, but I don't know.

[2:18:20] Voice 10: Dusty Smith.

[2:18:22] Trustee Smith: Yeah, this has been a super enlightening discussion.

[2:18:26] Trustee Smith: I also kind of like option two because, I mean, it's all unknown anyways, so we don't really know.

[2:18:33] Trustee Smith: and uh the trust the whole trust has this same priority the one thing that i don't uh i'm i don't

[2:18:43] Trustee Smith: maybe you are doing this but um this five-year plan like framing something as a five-year plan

[2:18:49] Trustee Smith: oh it sounds so boring a five-year plan but this is our conservation planning like i think that the

[2:18:57] Trustee Smith: The I'm pretty sure, actually, that the First Nations are very interested in conservation planning and how that is framed by the trust rather than just a five year plan.

[2:19:11] Trustee Smith: So I think that and I'm sure when the letters go out, you'll frame it that way.

[2:19:16] Trustee Smith: But I think that there will be a lot of interest if we frame it that way, that this is really, you know, they're worried about conservation planning.

[2:19:27] Trustee Smith: how we do it you know does that include them how they can access the land all these things that

[2:19:34] Trustee Smith: all everybody here knows but so I favor option two as well to ask what we need rather than to

[2:19:42] Trustee Smith: pretend that we can do something for less than what we need but you know I realize life has

[2:19:49] Trustee Smith: risks and this obviously has big risks but you know if we get something that isn't enough that

[2:19:57] Trustee Smith: That has a risk too, right?

[2:19:59] Trustee Smith: So that's all I have to say.

[2:20:01] Trustee Smith: And thank you everybody for the rich discussion.

[2:20:05] Trustee Smith: Robust indeed.

[2:20:07] Trustee Smith: Trustee Yates

[2:20:08] Voice 6: and then Trustee Timothy.

[2:20:10] Voice 8: Yeah, I really appreciate the discussion too

[2:20:13] Voice 8: because in my heart,

[2:20:14] Voice 8: when I first read these over a few days ago,

[2:20:17] Voice 8: I thought, oh, I really want option number two there.

[2:20:20] Voice 8: But then politically I said to myself,

[2:20:22] Voice 8: no, you should really be voting for option number one.

[2:20:26] Voice 8: So thank you for the discussion.

[2:20:28] Voice 8: it helps thank you go

[2:20:33] Voice 6: ahead trustee timothy yes

[2:20:36] Voice 2: i encourage thank you so much for the discussion and

[2:20:39] Voice 2: i support option two and i appreciate the highlighted sentence um that's on the screen

[2:20:44] Voice 2: right now of uh the consideration for option one but i support option two thank

[2:20:51] Voice 6: you i think we have

[2:20:52] Voice 6: a board consensus there um i do i'm looking at the time i suggest that we perhaps move on to

[2:20:59] Voice 6: the next item which is on page 58 if everyone's willing i'm pretty sure this one is uh not

[2:21:09] Voice 6: contentious at all but all in favor um manager tyrell did you want to introduce it

[2:21:17] Voice 9: sorry page

[2:21:18] Voice 9: 58 i have as the one we just discussed um i think

[2:21:23] Voice 9: did we skip one sorry

[2:21:24] Voice 6: i got my page numbers wrong

[2:21:26] Voice 6: on here.

[2:21:26] Voice 9: I think we skipped the land securement. Did we finish with the land securement? I thought

[2:21:38] Voice 9: we were in a

[2:21:39] Voice 9: discussion on that. Okay. So

[2:21:45] Voice 4: to

[2:21:53] Voice 9: the last business case that we have is the protected

[2:21:59] Voice 9: areas management software project and asking for a total of 30,000. 15 is for GIS software

[2:22:09] Voice 9: software licensing costs, and $15,000 for the software purchase, data migration, training,

[2:22:15] Voice 9: documentation, etc. And we also, just to add, we are looking at potentially contracting with

[2:22:27] Voice 9: with salary surplus, a GIS company to design a database with support from our IS department.

[2:22:44] Voice 9: Scrolling through the issue opportunities, the Conservancy continues to experience growth

[2:22:50] Voice 9: in the number of properties and complexity of protected areas management and other issues,

[2:22:55] Voice 9: But we currently do not have a database or adequate software to manage, analyze, inform, and report on these management priorities and actions.

[2:23:05] Voice 9: The proposal is to hire a contractor to assist the Conservancy with designing and implementing new software to have that once the software is in place.

[2:23:15] Voice 9: We have a data migration that needs to occur, training that needs to occur to start the process of being actually be able to use that database.

[2:23:27] Voice 9: The new system will be based on the current GIS platform that we have through Islands Trust, which is Esri Enterprise.

[2:23:41] Voice 9: I think I might just continue just to bring clarity to this.

[2:23:46] Voice 9: As a cost efficient approach, the Conservancy have tried using existing mapping and database

[2:23:53] Voice 9: TAPISinfo to do all of the work that we've been doing, but it has really limited the

[2:23:59] Voice 9: amount of work that staff can do and planning especially and reporting.

[2:24:05] Voice 9: It's become cumbersome and as we understand it, it is being rolled out, or not rolled

[2:24:11] Voice 9: out, it's being wrapped up, TAPISinfo.

[2:24:13] Voice 9: So, a new software, it's unable to generate reports, give us basic information on landholder turnover, managing concerns, breaches, etc.

[2:24:32] Voice 9: et cetera. In late 24, early 25, when I first came on board, we undertook a needs assessment

[2:24:43] Voice 9: process with a contractor who interviewed staff for all the database needs and leading land trust

[2:24:50] Voice 9: and conservation organizations that are having similar issues or have solved their database

[2:24:55] Voice 9: issues. And due to changes in the ITC manager position, the project has been on hold since. So

[2:25:01] Voice 9: So we're looking to move forward with getting that database on board.

[2:25:07] Voice 6: Wonderful. Thank you. Thank you. Any comments from the board?

[2:25:11] Voice 6: Any questions for clarity? Trustee Timothy?

[2:25:21] Voice 2: No additional comments or questions. I just fully support this.

[2:25:25] Voice 2: And I think it's integral for the work that Islands Trust is wanting to do and having readily available data and maintenance of existing data.

[2:25:37] Voice 2: in a new efficient system and software like Esri is really important.

[2:25:41] Voice 2: So just for all the work that's doing,

[2:25:46] Voice 2: and I think we've talked a lot about continuity and long-term management

[2:25:50] Voice 2: and using this data and updating data.

[2:25:53] Voice 2: Esri is a wonderful software.

[2:25:55] Voice 2: I use it on a daily basis, and this is just something that I fully support.

[2:26:02] Voice 6: Excellent.

[2:26:02] Voice 6: Thank you.

[2:26:03] Voice 6: Any other comments from the board?

[2:26:05] Voice 6: I see many hands right now.

[2:26:13] Voice 6: Chair, there's two hands up.

[2:26:16] Voice 6: Is there not seeing? Oh, my gosh. I apologize. Sorry about that. Trustee Elliott.

[2:26:22] Voice 10: Thank you. This has been such a critical gap for the conservancy ever since, you know,

[2:26:29] Voice 10: Trustee Yates and I came on at the beginning of the term, there was just this, I don't know how

[2:26:36] Voice 10: they functioned. Honestly, it sounds like there's just been, you know, paper and Excel sheets and

[2:26:41] Voice 10: and a really ill suited platform for tapas. So I 100% support this. And I think I wonder,

[2:26:49] Voice 10: Director Frater, if you could circulate the report that you had done, I think it was in 2023,

[2:26:56] Voice 10: with this whole overview of what we need for the protected area, or sorry, for the manager,

[2:27:02] Voice 10: the team lead, and our gaps in this in the software, because that was a really thoughtful

[2:27:08] Voice 10: thoughtful overview I think you dug into um interviewing you know staff and and it really

[2:27:16] Voice 10: would be helpful for this board to have kind of that I mean I think we all understand but

[2:27:22] Voice 10: that to me articulated so well um how we were sort of bootstrapping although I don't like that term

[2:27:30] Voice 10: it comes from the army but limping along um the very bare bone structure that was not at all

[2:27:37] Voice 10: all suitable so fully support this it's going to help so much and um yeah but that was a really

[2:27:44] Voice 10: good um overview that you provided a couple years ago thanks thank

[2:27:48] Voice 8: you trustee yates yeah thank you

[2:27:51] Voice 8: chair govro um i mean certainly it's a priority for the 2025-28 strategic plan so that's helpful

[2:28:00] Voice 8: i was just wondering um if we had any comments for our business case here from just regular

[2:28:07] Voice 8: regular planning staff sorry you're breaking up there what was that trustee it's

[2:28:16] Voice 8: we missed the tail sorry not a good connection today unfortunately and i've tried three different

[2:28:21] Voice 8: locations um i'm just wondering for this business case because you know it's the itc that's

[2:28:27] Voice 8: presenting it do we have sort of like cheerleaders on the side from regular planning staff

[2:28:34] Voice 8: have right on turn over the

[2:28:38] Voice 6: director freighter uh

[2:28:40] Voice 5: okay i'll take two of those questions um

[2:28:43] Voice 5: for trustee elliott's question around the document that i produced a couple of years ago it was

[2:28:47] Voice 5: called a business solutions options briefing that i provided where i interviewed all the staff

[2:28:52] Voice 5: involved in protected area management um and tried to under wrap my head around and then help the

[2:28:58] Voice 5: board wrap its head around this need for moving forward how did we fix all the issues they were

[2:29:03] Voice 5: were facing there was significantly low morale around this is very challenging we can't get the

[2:29:09] Voice 5: GIS support we need and so on I thought about recirculating that but time has moved on and so

[2:29:13] Voice 5: elements of that are now no longer true so I didn't want to cause confusion we tried to take

[2:29:18] Voice 5: most of the conclusions from that work and add them to this business case certainly I could I

[2:29:23] Voice 5: recommend that if you want more detail I can grab more more language from that document and add it

[2:29:28] Voice 5: to this but I would be hesitant to recommend it now because some of that conclusion some of the

[2:29:32] Voice 5: the conclusions reached have now are now different because the world has

[2:29:35] Voice 5: shifted. Our GIS department now has more resources and so on.

[2:29:41] Voice 5: This is a critical piece. I would just highlight for the board.

[2:29:43] Voice 5: Like this is a number of years in coming.

[2:29:45] Voice 5: We did put it on hold because we had that interruption in the manager,

[2:29:49] Voice 5: but this is,

[2:29:50] Voice 5: this is a critical issue for the conservancy to do our jobs well.

[2:29:53] Voice 5: And also from the perspective of the director in order to do financial

[2:29:56] Voice 5: planning into the future and do good corporate.

[2:30:00] Voice 5: and work department work plans,

[2:30:01] Voice 5: we need to know what, like how old is your infrastructure?

[2:30:04] Voice 5: What are the expectations around management?

[2:30:06] Voice 5: How long is the to-do list?

[2:30:08] Voice 5: What's on it?

[2:30:09] Voice 5: We need to be able to analyze that data

[2:30:11] Voice 5: to give you good informed recommendations into the future.

[2:30:13] Voice 5: And to help the director of finance

[2:30:15] Voice 5: with the five-year plan or five-year financial plan,

[2:30:18] Voice 5: we need to sort of anticipate what are those expectations

[2:30:21] Voice 5: of what needs to be funded into the future.

[2:30:24] Voice 5: So I hope that answers Trustee Elliott's question.

[2:30:26] Voice 5: And if you'd like more detail,

[2:30:27] Voice 5: we can certainly put more detail in this business case with regard to trustee yates question around

[2:30:33] Voice 5: does the planning department support this we have not discussed this with planning this element of

[2:30:38] Voice 5: the gis system really would be custom to the conservancy and would provide specialized

[2:30:43] Voice 5: information relating to protected area management so really you know everything from you know

[2:30:49] Voice 5: boardwalk replacement to invasive species removal plans to there was a garbage pile over here that

[2:30:55] Voice 5: that was dumped, that needs to be picked up in future.

[2:30:57] Voice 5: All of those types of elements that are different considerations

[2:31:01] Voice 5: than what land use planners look at.

[2:31:02] Voice 5: That said, they know our staff well,

[2:31:04] Voice 5: and I'm confident that every one of them would be happy

[2:31:07] Voice 5: to see their jobs made easier and have them have access

[2:31:11] Voice 5: to the same kinds of tools that land use planners have for their work.

[2:31:16] Voice 6: Great point.

[2:31:17] Voice 5: Manager Trill.

[2:31:20] Voice 9: Thank you, Director Frater.

[2:31:22] Voice 9: And thanks for these great questions.

[2:31:24] Voice 9: I would love to spend a whole meeting on every single,

[2:31:27] Voice 9: each business case one meeting would be so fantastic to really dive in um so much so much

[2:31:34] Voice 9: going on and yeah a lot of history of of things being delayed for whatever reason you know there's

[2:31:40] Voice 9: all kinds of reasons capacity funding um knowledge and we have 100 support from upper management for

[2:31:49] Voice 9: for sure, from the information systems department is 100% in support of us getting this on board.

[2:31:58] Voice 9: And, you know, not only for the active management reasons that have been brought up,

[2:32:05] Voice 9: we can't currently answer the question, how many hectares or, you know, how many wetlands have we

[2:32:13] Voice 9: protected and how many hectares of wetlands or you know how what are we missing you know are we

[2:32:20] Voice 9: is there a gap have we you know forgotten about the slugs you know is a good example you know

[2:32:28] Voice 9: are we focusing on mat you know macro species as opposed to micro species those are the questions

[2:32:33] Voice 9: that having a database and doing this planning can bring us to the the current day where we can

[2:32:39] Voice 9: answer those questions and proactively decide what not just ecological features but cultural

[2:32:46] Voice 9: significance as well can look like in future production modeling or or planning i would say

[2:32:56] Voice 9: thank you thank

[2:32:58] Voice 6: you thank you i think it's uh fair to say that this business case here has a

[2:33:03] Voice 6: 100% support from the board.

[2:33:06] Voice 6: All right, that brings us to the end of 7.1.1.

[2:33:11] Voice 6: We do have two motions there.

[2:33:13] Voice 6: I'm wondering if the board is prepared to make those motions.

[2:33:16] Voice 6: They would be as amended.

[2:33:19] Voice 6: I would need some advice from staff because I know we've made a lot.

[2:33:23] Voice 6: We had a wonderful discussion around it.

[2:33:26] Voice 6: But are our motions stated reflective of the outcome that the board is wanting?

[2:33:35] Voice 6: So

[2:33:47] Voice 9: we currently have two recommendations in the budget submission.

[2:33:54] Voice 9: One is to approve it as presented and direct staff to provide it to the Director of Admin Services and Director of Trust Area Services for inclusion into the 26-27 budget.

[2:34:05] Voice 9: And a second recommendation that the Islands Trust Conservancy Board recommends Trust Council add an additional budget guideline for 2728 that considers the Conservancy's regional conservation plan and needs for increases to accommodate protected areas management planning and operation costs of newly acquired protected areas to ensure that the Islands Trust Conservancy is adequately resourced.

[2:34:32] Voice 9: I am going to stop sharing and let Jill share the recommendations

[2:34:40] Voice 9: so they can be edited live here.

[2:34:43] Voice 9: Thank you.

[2:34:44] Voice 6: I'm just noting the time as well.

[2:34:47] Voice 6: We're at 1235.

[2:34:49] Voice 6: I'm feeling kind of peckish.

[2:34:51] Voice 6: I'm wondering how everyone else is feeling.

[2:34:54] Voice 6: I think it would be a good time to take a break while we ponder our next step.

[2:35:02] Voice 5: Fair enough.

[2:35:02] Voice 5: If I might share before you break, can I just be quickly to that budget guideline recommendation? Because we haven't spoken to you about that today. And then you could mull that over lunch as well. The second recommendation that was on the RFD.

[2:35:15] Voice 13: I will reshare.

[2:35:19] Voice 5: And you can consider whether you'd like to advance that after lunch. I just wanted to explain to you where that came from, because that was at my recommendation.

[2:35:27] Voice 5: nation um yes just want to speak to this one quickly for you when we were putting together

[2:35:31] Voice 5: business cases and we were we provided for you those budget guidelines that were applicable to

[2:35:35] Voice 5: the conservancy there are some in there that speak to council's directing documents particularly the

[2:35:40] Voice 5: strategic plan but because the conservancy is not reflected in council's strategic plan

[2:35:45] Voice 5: there it felt like there was somewhat of a gap as staff as we were completing these

[2:35:49] Voice 5: that there wasn't a place directing the work that was contemplated in the budget guidelines so this

[2:35:55] Voice 5: something for you to consider whether you'd like to recommend to trust council that in fact look

[2:35:59] Voice 5: at the regional conservation plan and when we have a five-year plan perhaps look at that as it

[2:36:04] Voice 5: develops its budget guidelines as something that could be referenced in the development of the

[2:36:09] Voice 5: budget rather than simply council strategic plan so it's not it's not a requirement it's simply

[2:36:14] Voice 5: something to consider as advice to trust council

[2:36:16] Voice 13: thank

[2:36:18] Voice 5: you thank

[2:36:19] Voice 6: you trustee Elliot do you have

[2:36:20] Voice 6: any comments you want to make before a break yeah

[2:36:23] Voice 10: i just wanted to clarify um that other than going

[2:36:27] Voice 10: with option two in the last or sorry second last business case um were there any changes to the

[2:36:34] Voice 10: recommendations that this uh that the board had landed on or it's just sort of wording changes

[2:36:42] Voice 10: to some of the business cases for clarity any

[2:36:52] Voice 6: comment on that you

[2:36:55] Voice 5: can say a staff we've noted

[2:36:57] Voice 5: that you'd like the protected area managed one to be redrafted to be more clear and we heard on the

[2:37:01] Voice 5: capacity funding for the five-year plan one that you'd prefer the second option I think that had

[2:37:06] Voice 5: a hundred thousand a hundred yeah and we haven't I haven't noted any further changes but certainly

[2:37:11] Voice 5: once you've reflected over lunch you could come back and ask us for a great

[2:37:16] Voice 6: idea let's do that

[2:37:17] Voice 6: let's go have lunch and look um for lunch we should take at least 30 minutes um I think 45

[2:37:24] Voice 6: might be a little bit long and eat away into our afternoon portion. So 30 minutes. Does that sound

[2:37:30] Voice 6: all right? I'm totally amendable on that. If anybody wants a longer break, not 30 minutes,

[2:37:36] Voice 6: it is right now. We'll see you all back here in 30 minutes. Thank

[2:37:41] Voice 14: you. That's good. Thank you.

[2:37:43] Voice 14: Thank you.

[3:09:52] Voice 11: I'll restart the recording. Sorry, I didn't realize

[3:09:55] Voice 14: we weren't supposed

[3:09:55] Voice 11: to stop it.

[3:09:57] Voice 11: Oh, thank you.

[3:10:03] Voice 6: Okay.

[3:10:04] Voice 6: Thank you. Welcome back, everyone.

[3:10:07] Voice 6: I hope everyone had a nice lunch.

[3:10:09] Voice 6: I think board members are slowly returning.

[3:10:16] Voice 6: Do we know if we have anybody watching from home?

[3:10:23] Voice 4: There are no attendees showing right now.

[3:10:26] Voice 5: No attendees? Thank you.

[3:10:27] Voice 5: But people may be watching the live stream.

[3:10:29] Voice 9: Yeah.

[3:10:33] Voice 9: Guaranteed that the Islands Trust Conservancy staff is watching the live stream.

[3:10:39] Voice 9: yeah

[3:10:39] Voice 6: that's wonderful yeah

[3:10:41] Voice 9: absolutely we've got a team supporting us a hundred percent

[3:10:45] Voice 9: yep

[3:10:46] Voice 6: a small but mighty team very

[3:10:48] Voice 9: amazing team yep for sure awesome

[3:10:52] Voice 6: uh when we left off we were

[3:10:54] Voice 6: moving through 7.1.1 a budget a request for decision and we were approaching the motions

[3:11:03] Voice 6: motions. I believe that the manager, Terrell, suggested that we look at the recommendations

[3:11:10] Voice 6: and see if the board wanted to make changes. Does that seem like an appropriate path for everybody?

[3:11:16] Voice 6: I think we reached consensus on all business cases with either 100% support or with a need

[3:11:26] Voice 6: to make some changes or to ask for clarity. Not sure if the recommendations were changed on each

[3:11:33] Voice 6: or if there was more clarity being sought within the business case itself.

[3:11:40] Voice 6: We'd need to sort that out before getting to a motion.

[3:11:43] Voice 8: Trustee Yates.

[3:11:45] Voice 8: I was just about to ask exactly the same question

[3:11:48] Voice 8: and wondering whether when we make the first recommendation,

[3:11:53] Voice 8: if we can simply say the budget as amended without going into a lot of detail,

[3:12:00] Voice 8: because I know staff, of course, took notes on all of our discussion.

[3:12:05] Voice 8: And as far as I could tell, there were just those two business cases

[3:12:08] Voice 8: where we had a number of requests for changes,

[3:12:12] Voice 8: but certainly agreeing in principle to those business cases.

[3:12:20] Voice 6: What's the rest of the board feeling about that?

[3:12:23] Voice 6: I support Trustee Yates.

[3:12:30] Voice 6: Any comments?

[3:12:32] Voice 2: I support Trustee Yates as well.

[3:12:36] Voice 6: Fantastic. Thank you.

[3:12:37] Voice 6: Trustee Elliott.

[3:12:38] Voice 8: Elliot. Oh, Trustee Yates. Sorry, I was just going to offer to make the motion, but please do let

[3:12:45] Voice 8: Trustee Elliot go ahead. Thank you. Thank you. Trustee

[3:12:49] Voice 6: Elliot, do you have any comment?

[3:12:51] Voice 3: We

[3:12:52] Voice 6: would be, pardon me? All good? Great. So then we'd be making the motion. Sorry? All good? Okay,

[3:13:04] Voice 6: great. So we'll be making the motion as amended. I'm looking to Director Tirrell, or Manager Tirrell.

[3:13:12] Voice 6: that is

[3:13:17] Voice 9: my understanding that you would be making the motion as amended would we do you want some

[3:13:23] Voice 9: clarity within this motion for the individual or my understanding is that you'll just make the

[3:13:30] Voice 9: recommendation as as discussed and amended as discussed and amended as amended per discussion

[3:13:37] Voice 9: as amended for discussion is that right

[3:13:42] Voice 5: i might share i'm finding it hard to find my hand now

[3:13:46] Voice 5: i'm sharing screening in um we would just have uh jill note in the minutes that the discussion

[3:13:50] Voice 5: included the desire to change the business case around protector or around the capacity funding

[3:13:56] Voice 5: to uh select the hundred thousand dollar option or whatever 110 it was and then uh to make edits to

[3:14:03] Voice 5: make the protected area management business case more clear so those are the two changes were there

[3:14:09] Voice 5: other i guess it would be good for the board to discuss are there other things you if you're going

[3:14:11] Voice 5: to just make the one motion as amended are there any other points you'd like recorded in the minutes

[3:14:15] Voice 5: about your discussion that would inform any changes we might make before these go on to

[3:14:18] Voice 5: financial planning committee board

[3:14:22] Voice 6: um manager drill thank

[3:14:27] Voice 9: you it's faster to raise i just had

[3:14:30] Voice 9: one clarification so um i can share the business cases again or we can just leave the recommendations

[3:14:37] Voice 9: up um in the very first business case for the um half-time um indigenous relations advisor that was

[3:14:46] Voice 9: our option recommended was halftime. And so we are sticking with that halftime. I know there

[3:14:51] Voice 9: was discussion points around that. So I just want to make sure that that's the recommendation that

[3:14:57] Voice 9: we move forward with.

[3:14:59] Voice 6: Yeah, that's my understanding. If anyone on the board has a different

[3:15:02] Voice 6: understanding, not seeing any hands. Yes. Yep, that was our recommendation. All right.

[3:15:14] Voice 5: If I might, Chair, I think for Trustee Timothy, who's new, I don't know if you've been through

[3:15:18] Voice 5: your budget cycle with us before, but the way it will happen is it moves to Financial Planning

[3:15:22] Voice 5: Committee. They're going to look at our requests or the Conservancy's requests in the totality of

[3:15:26] Voice 5: the overall budget, and then they may make recommendations back to the board that you'll

[3:15:29] Voice 5: consider in November if things need to be decreased or shifted. You'll get that recommendation and

[3:15:34] Voice 5: you'll get these all back again with any recommendations from Financial Planning Committee

[3:15:38] Voice 5: once they've taken a look at everything that's come in from all directions. So this isn't your

[3:15:43] Voice 5: last chance to look at them likely thank

[3:15:46] Voice 2: you director freighter great

[3:15:49] Voice 5: and

[3:15:51] Voice 6: then yes um item

[3:15:52] Voice 6: number four the land securement and conservation planning was option number two which was wasn't

[3:15:57] Voice 6: the recommendation and i believe that was the consensus of the board looking for nods thumbs

[3:16:04] Voice 6: up right that's what i'm thinking yeah that's what i have in my notes all right then

[3:16:10] Voice 5: i'd be looking

[3:16:11] Voice 5: yes so you were looking sorry just for clarity you were looking to change the recommended option for

[3:16:16] Voice 5: land securement no or go with the recommendation of staff maybe i misheard something okay um

[3:16:26] Voice 5: yeah

[3:16:27] Voice 9: the confusement is around our recommended option is actually option two in that particular

[3:16:35] Voice 9: business case very confusing so a recommendation option two is to increase the itc land securement

[3:16:41] Voice 9: budget by eleven thousand great

[3:16:45] Voice 5: yeah good i might share maybe what we'll do is make all the

[3:16:49] Voice 5: recommended options option one or something before they travel on just so there's clear

[3:16:52] Voice 5: you know it's more consistent

[3:16:54] Voice 6: yes that would be most appreciative

[3:16:58] Voice 6: i'm trying to keep my notes straight here and i'm failing thankful for staff

[3:17:04] Voice 6: uh all right so we'll be looking for somebody to make a motion i'll make that motion

[3:17:10] Voice 8: chair govro

[3:17:11] Voice 8: Thank you.

[3:17:43] Voice 8: associated amended business cases thank

[3:17:47] Voice 4: you very much i have stopped sharing so jill can bring that

[3:17:51] Voice 4: word version on screen for you to take a look at there

[3:18:11] Voice 9: we go as amended per the board that's

[3:18:23] Voice 6: correct october 3rd that looks good to me i look the staff if they're if that reads that that is

[3:18:34] Voice 6: that everything that you need yeah

[3:18:38] Voice 5: if i'm not sure i would have um it read that the conservancy board

[3:18:41] Voice 5: approve the budget as amended per discussion at the board meeting.

[3:18:51] Voice 6: Excellent. I think that's what

[3:18:52] Voice 6: Trustee Bates read initially too, I think.

[3:18:55] Voice 5: And then I would add comma 2025 after the date of

[3:18:58] Voice 5: October 3rd and put the word of before the word October. And then I think the word amended was

[3:19:10] Voice 5: read out before the word business cases at the very end.

[3:19:17] Voice 6: Thanks so much, Jill. Excellent. Thank

[3:19:22] Voice 6: you very much how does that look is that all the direction staff will need is that satisfied

[3:19:30] Voice 6: excellent then i'm looking for a seconder seconder uh trustee smith and then i open it up for

[3:19:40] Voice 6: discussion any questions seeing them then i will call the vote all in favor and myself fantastic

[3:19:55] Voice 6: fantastic that motion is carried excellent work board wow what a discussion and then we have a

[3:20:06] Voice 6: second motion here as well yay

[3:20:09] Voice 5: jill

[3:20:12] Voice 6: did you want to put

[3:20:12] Voice 5: the word document back up with the proposed

[3:20:14] Voice 5: motion

[3:20:14] Voice 6: and these are around budget guidelines and

[3:20:22] Voice 5: then if i might chair i'll just talk to jill

[3:20:25] Voice 5: because we haven't necessarily walked through the best practice here um jill what we've done in

[3:20:29] Voice 5: other meetings is when it that we would unbold the words moved and seconded and then as they're

[3:20:33] Voice 5: moved and seconded then you re-bold those words and it gives us a chance to track through the

[3:20:38] Voice 5: meeting and conversations um where we're at in the process just a little tip so thanks chair

[3:20:44] Voice 5: cool if you learn something every day that's great no

[3:20:48] Voice 9: that one's fine that one yeah because

[3:20:49] Voice 9: it's happened already and that one we would have carried um so yeah 7.1.1 would be moved

[3:21:00] Voice 9: and second would be bolded Jill. So if you scroll to the top back up to 7.1.1 yeah on the moved and

[3:21:15] Voice 9: seconded that one we just did we should bold that because it's been completed great and then the

[3:21:21] Voice 9: next one should be unbolded as we're in just getting ready to do that one perfect okay I

[3:21:28] Voice 9: i think we're ready

[3:21:29] Voice 6: fascinating

[3:21:30] Voice 8: awesome um trustee yates i think we need the names of the mover in

[3:21:36] Voice 8: the seconder for 7.1.1 good point we

[3:21:41] Voice 4: or do you do that in certainty it's not required to me no

[3:21:44] Voice 9: they're in the minutes but they're not they're not recorded in the motion but they're in the

[3:21:48] Voice 9: okay

[3:21:48] Voice 4: good yep

[3:21:49] Voice 9: oh interesting

[3:21:50] Voice 6: great all right uh do we have any questions around this motion

[3:21:55] Voice 6: do we understand we have understanding on the intent of this motion then i would be looking for

[3:22:02] Voice 6: a uh mover trustee timothy thank you thank you by sure thank

[3:22:15] Voice 2: you i would like to move that the

[3:22:17] Voice 2: islands trust conservancy board recommend that trust council add an additional budget guideline

[3:22:22] Voice 2: for 2027 2028 that considers the conservancy's regional conservation plan and the need for

[3:22:29] Voice 2: for increases to accommodate protected area management planning

[3:22:32] Voice 2: and operation costs of newly acquired protected areas

[3:22:36] Voice 2: to ensure the Island Trust Conservancy is adequately resourced.

[3:22:43] Voice 6: How does that look to staff?

[3:22:46] Voice 6: Excellent, seeing nods.

[3:22:48] Voice 6: And then I'm looking for a seconder.

[3:22:52] Voice 6: Seconder, Trustee Yates.

[3:22:54] Voice 6: And I will call, oh yeah, sorry, open up for discussion.

[3:22:58] Voice 6: And if not seeing none, then I will call the vote.

[3:23:04] Voice 6: All in favor?

[3:23:09] Voice 6: unanimous support thank you motion carried wow excellent work all right now we will move on to

[3:23:20] Voice 6: item 7.1.2 i'll turn that over to uh manager cheryl oh i see you um trustee smith sorry

[3:23:31] Voice 6: oh no worries back to you manager cheryl thank

[3:23:37] Voice 9: you i will ask director freighter to reshare what

[3:23:40] Voice 9: she has done and introduce um staff member um specialist martel who will be presenting

[3:23:48] Voice 9: this request for decision thank

[3:23:51] Voice 7: you i squeaked everyone um i guess it's not morning anymore

[3:23:54] Voice 7: but i've forgotten how to say good afternoon um uh thank you uh i i think we need a better way

[3:24:02] Voice 7: to refer to each other as staff um this i believe is a fairly self-explanatory request for decision

[3:24:09] Voice 7: decision um manager tyrell and i have been involved for the last couple of years and

[3:24:17] Voice 7: hoping to develop um a community of practice that is advising the husseinic land trust society

[3:24:25] Voice 7: around their formation and developing policies and creating a real um ethical space to

[3:24:33] Voice 7: to move forward together in thinking through

[3:24:37] Voice 7: how the Hussainiqs Land Trust Society

[3:24:39] Voice 7: can approach their land conservation project

[3:24:44] Voice 7: in a way that works within the sort of colonial land system.

[3:24:50] Voice 7: And then, of course, from our perspective,

[3:24:52] Voice 7: also learning more about their skulls

[3:24:55] Voice 7: and responsibilities and laws.

[3:24:58] Voice 7: So what we've asked the board to do

[3:25:02] Voice 7: is review the terms of reference and sign off on them

[3:25:05] Voice 7: and to provide, I guess, endorsement

[3:25:09] Voice 7: for our ongoing participation.

[3:25:10] Voice 7: I hope I can answer any questions.

[3:25:15] Voice 6: I'll put it up to the board.

[3:25:16] Voice 6: Any questions?

[3:25:18] Voice 6: Justy Smith.

[3:25:21] Trustee Smith: I just have one question.

[3:25:22] Trustee Smith: This is just one non-profit.

[3:25:24] Trustee Smith: Are there other First Nations developing non-profits

[3:25:29] Trustee Smith: with the same purpose?

[3:25:31] Trustee Smith: and so once we uh would we then uh be members of those other ones separately or how will we

[3:25:42] Trustee Smith: handle that or maybe this is the only i think this idea of creating a non-profit is uh becoming

[3:25:48] Trustee Smith: more popular in first nations so mostly so they can collect funds so just wanted to ask this one

[3:25:54] Trustee Smith: is very specific will there be more general ones or maybe this is more general than i understand it

[3:26:01] Trustee Smith: from the note

[3:26:01] Voice 7: no i think trustee smith you're correct this is a very specific one my understanding

[3:26:07] Voice 7: is that yes there are a few other nations who are working on developing similar land trust societies

[3:26:13] Voice 7: but this is the one that currently exists and has asked for our participation and so i think we can

[3:26:20] Voice 7: anticipate that we might get invited to participate in others however we have not been at this stage

[3:26:25] Voice 7: nor could we really guess when or if that would happen.

[3:26:30] Voice 7: So we chose to see this as an individual opportunity.

[3:26:35] Voice 6: Manager Turrell.

[3:26:40] Voice 6: You're muted.

[3:26:44] Voice 9: Thank you, Specialist Martel, and the question, Trustee Smith.

[3:26:48] Voice 9: I just wanted to add to that it is the Hwasanich Land Trust Society

[3:26:55] Voice 9: that is forming this practice, community of practice,

[3:26:59] Voice 9: and has asked multiple land trusts and conservation partners to sit at the table together.

[3:27:05] Voice 9: And that one of the things that, in my opinion, is ideal is the discussion around policy and how policy is created for a new land trust for a nation in regards to land trust standards, the colonial land trust standards that Catherine was speaking to.

[3:27:27] Voice 9: and then also the Indigenous law

[3:27:30] Voice 9: and how ourselves as a Conservancy

[3:27:34] Voice 9: could very much benefit sitting at the table

[3:27:36] Voice 9: during those discussions

[3:27:38] Voice 9: and to learn more about how those standard policies

[3:27:42] Voice 9: can become more inclusive.

[3:27:45] Voice 9: Thank you.

[3:27:47] Voice 6: Thank you. Thank you.

[3:27:51] Voice 6: Is there any other comments from the board?

[3:27:57] Voice 10: Trustee Elliott.

[3:27:58] Voice 10: it well um I'm overjoyed that we were invited to uh join I think this is wonderful and uh Catherine

[3:28:08] Voice 10: that you've been part of this and I know you're very deeply grounded and you're committed to

[3:28:14] Voice 10: working in the conservancy in a good way and opening us to new ways of doing things

[3:28:19] Voice 10: so full support from me um I do want us to be mindful and this is not for the board to do

[3:28:28] Voice 10: and i'm sure that manager tyrell you're thinking about this is um you know as if there's more

[3:28:36] Voice 10: offers of membership and participation and staff time is um is is engaging in in these different

[3:28:45] Voice 10: groups and i know there's you know the um douglas for conservation group and there's a few others

[3:28:51] Voice 10: that you're part of um so how do we manage that and sort of the interagency relationship building

[3:28:58] Voice 10: that needs to happen that is really really valuable it might not be defined as core work

[3:29:04] Voice 10: as in it's not you know producing a report or you know setting up a new conservation covenant but it

[3:29:11] Voice 10: informs it informs the work so is this part of education is it part of training or sort of

[3:29:18] Voice 10: intergovernmental engagement or interagency relations what what how do we characterize

[3:29:25] Voice 10: this as we're going forward to operationally, I guess.

[3:29:31] Voice 6: Good question. Manager Terrell.

[3:29:35] Voice 9: Thank you. Great question. I'd like to answer, I hope, I'm sure that Director Freider and

[3:29:46] Voice 9: Specialist Martel also have comments on this, but I think first and foremost, this is engagement

[3:29:53] Voice 9: engagement in practice. This is true engagement and genuine engagement and this is participation

[3:29:58] Voice 9: on a

[3:30:00] Voice 9: level, providing support to a new land trust, and as with any new land trust, you know,

[3:30:06] Voice 9: providing that support, that support and that need for support is, I would say, a transitional,

[3:30:15] Voice 9: you know, that's not a lifetime commitment for the Conservancy staff to be participating in.

[3:30:22] Voice 9: But the, you know, we are very fortunate to have Senior Indigenous Relations Advisor

[3:30:28] Voice 9: Elliot we have potentially a a half-time Indigenous relations advisor who would be

[3:30:37] Voice 9: you know ideal to be sitting at the table with nations when discussing these things and

[3:30:42] Voice 9: new land trusts as they pop up so we don't know how much interest we don't know how many more

[3:30:49] Voice 9: land trust societies the nations are going to but they they will be forming these non-profits in

[3:30:55] Voice 9: in order to secure lands.

[3:30:59] Voice 9: So I think it's an important part

[3:31:01] Voice 9: of being involved in that movement.

[3:31:05] Voice 9: I think that's all I have for now, thanks.

[3:31:09] Voice 6: I wholeheartedly agree.

[3:31:11] Trustee Smith: Trustee Smith.

[3:31:14] Trustee Smith: Yes, I just wanted to ask a question.

[3:31:17] Trustee Smith: Would they then be able to apply to our Opportunities Fund?

[3:31:21] Trustee Smith: I

[3:31:24] Voice 7: think they are currently allowed,

[3:31:26] Voice 7: eligible for that regardless of whether we're part, yeah.

[3:31:29] Voice 7: Yes,

[3:31:30] Voice 9: absolutely. Under the current guidelines, any nonprofit that is a land conservation-focused

[3:31:40] Voice 9: organization can apply for Opportunity Fund. And I just also, while we are talking about

[3:31:46] Voice 9: the Opportunity Fund, I just want to remind the board that the significant and generous donation

[3:31:56] Voice 9: re-received a few months ago was for the Opportunity Fund, which is at this time allocated

[3:32:03] Voice 9: for land conservation, um, securement costs and associated costs, um, and not for management or

[3:32:10] Voice 9: any other, um, specific projects.

[3:32:15] Voice 6: Thank you for that reminder. Uh, Trustee Timothy.

[3:32:20] Voice 2: Yes, thank you. Um, I fully support this and it's really encouraging to see, you know,

[3:32:25] Voice 2: these developed relationships coming together and as staff martel mentioned in the chat this beats

[3:32:31] Voice 2: speaks directly to goal number two the regional conservation plan building relationships with

[3:32:36] Voice 2: indigenous peoples um in in the trust area and i think this is a a great um you know relationship

[3:32:44] Voice 2: building to share knowledge and to support them on this path of you know conservation which we're all

[3:32:50] Voice 2: you know focused on so i think this is a wonderful uh initiative and thank you for bringing this to

[3:32:55] Voice 2: the board.

[3:32:58] Voice 6: Agreed. Any more comments from the board here? Are we ready to make a motion?

[3:33:18] Voice 6: I just had a question too. Could somebody help me with the pronunciation? It's

[3:33:28] Voice 6: in

[3:33:28] Voice 7: the purpose line here you'll see it

[3:33:31] Voice 7: um excellent

[3:33:33] Voice 6: thank you uh trustee elliott sure

[3:33:46] Voice 10: i'd be happy to move that the islands trust

[3:33:49] Voice 10: conservancy board endorsed the continued participation of staff in the guananito

[3:33:55] Voice 10: i'm sorry wrong time to joke in the guananito community of practice as authorized by the

[3:34:02] Voice 10: Leon's Trust Conservancy Manager.

[3:34:06] Voice 6: Thank you.

[3:34:07] Voice 6: Looking for a seconder.

[3:34:10] Voice 6: Second from Trustee Yates.

[3:34:12] Voice 6: Any discussion?

[3:34:17] Voice 6: Then I will hope.

[3:34:19] Voice 6: Trustee Smith.

[3:34:20] Voice 6: I was voting.

[3:34:22] Voice 6: Were you voting?

[3:34:24] Voice 6: Great.

[3:34:25] Voice 6: Well, then I'll call the vote.

[3:34:27] Voice 6: Yeah, let's do it.

[3:34:30] Voice 6: Yay, a unanimous support.

[3:34:33] Voice 6: Excellent.

[3:34:34] Voice 6: Motion carried.

[3:34:35] Voice 6: Well done.

[3:34:39] Voice 6: And then we have a second motion there as well.

[3:34:41] Voice 6: Well, I see Trustee Yates, but I don't see the motion, though.

[3:34:46] Voice 5: Jill, would you like to share the Word document in case there's any amendments?

[3:35:03] Voice 8: Thank you.

[3:35:04] Voice 8: I move that the Islands Trust Conservancy Board endorse the Cornett-Ito Community of Practice Terms of Reference and request the Islands Trust Conservancy Chair or Authorized Signatory to sign on behalf of the Islands Trust Conservancy.

[3:35:21] Voice 8: Excellent.

[3:35:21] Voice 6: Looking for a seconder.

[3:35:22] Voice 6: I see Trustee Yates or Elliott's hand.

[3:35:25] Voice 6: Are you seconding?

[3:35:28] Voice 6: Fantastic. Then I will call the vote.

[3:35:35] Voice 6: Unanimous again. Excellent work.

[3:35:37] Voice 6: Motion is carried.

[3:35:41] Voice 6: Good job, everyone.

[3:35:44] Voice 6: All right, let's move on to item number 7.2.

[3:35:49] Voice 6: 7.2.1, bylaw referral and policy statement, bylaw briefing.

[3:35:55] Voice 6: And that's over to you, Manager Terrell.

[3:35:59] Voice 9: I am going to, since we have Director Frater with us,

[3:36:02] Voice 9: asked Director Frater to introduce this briefing. Thank you.

[3:36:10] Voice 5: Thank you, Chair. This is being brought

[3:36:12] Voice 5: to you as an early heads up, I suppose, to know that on your next agenda, you're going to be asked

[3:36:19] Voice 5: to provide comment on the Islands Trust Policy Statement. So staff will come to you at the next

[3:36:25] Voice 5: meeting with some suggestions around what that comment could include. But if you had initial

[3:36:30] Voice 5: thoughts for staff around what you think the board might wish to say about the draft and provide

[3:36:36] Voice 5: comment, it would be helpful to staff to hear it through this meeting to inform our advice or

[3:36:40] Voice 5: Manager Terrell's advice to you at the next meeting. So you will see that originally we

[3:36:46] Voice 5: had asked for comment by October, but that's now been extended to November. So we can then bring

[3:36:50] Voice 5: it back to your next meeting. So really just looking for any early values or concerns you

[3:36:55] Voice 5: have with the document that could inform Manager Terrell's analysis and advice to you for your next

[3:36:59] Voice 5: meeting thank

[3:37:02] Voice 6: you and i open it up to the board trustee smith oh actually you know what i'm sorry

[3:37:06] Voice 6: if you can hold on for a moment trustee smith i can't even

[3:37:09] Voice 6: girl's hand there thank

[3:37:12] Voice 9: you i just

[3:37:13] Voice 9: um wanted to add that um i think director freder you're saying that we would come back to the board

[3:37:19] Voice 9: in november with recommendations but also know that the deadline to um for comment is has been

[3:37:27] Voice 9: extended to february yeah yeah so we can bring it to the january meeting if there are more

[3:37:35] Voice 9: discussions that need to happen so i just want to make that clear that that our deadline has

[3:37:39] Voice 9: been extended and i think yeah february 6 2026. yes

[3:37:45] Voice 5: that is correct although we'd love to hear

[3:37:47] Voice 5: sooner yeah

[3:37:49] Trustee Smith: thank you uh right trustee smith continue please yeah first of all thanks for

[3:37:55] Trustee Smith: giving us a heads up on this i super appreciate it um and what i was i won't be able to because

[3:38:02] Trustee Smith: i'm going traveling and then taking holidays in november i will not be able to provide comments

[3:38:08] Trustee Smith: by november 18th so i was hoping we could extend this to the january meeting which apparently is

[3:38:16] Trustee Smith: able to be done i think this is a big job and i also point out something it's just a little bit

[3:38:21] Trustee Smith: bit funny, but that I appreciate the staff will provide us with some ideas on what we could

[3:38:28] Trustee Smith: comment on. But it's kind of funny because the staff have developed this policy statement. So

[3:38:33] Trustee Smith: getting recommendations from them seems a little bit funny, but it doesn't matter. I'm still happy

[3:38:38] Trustee Smith: to get it. But I definitely personally, I think this is incredibly important and it's very

[3:38:44] Trustee Smith: important for ITC in particular. But if you want to go ahead for November, that's fine. I just

[3:38:50] Trustee Smith: personally wouldn't be able to do it trustee elliott well

[3:38:57] Voice 10: i wouldn't say that staff have

[3:38:59] Voice 10: developed this um that's sort of a rumor that tends to go around but i was involved in 15

[3:39:06] Voice 10: meetings over the last five months with my call year and a half with my colleagues there has been

[3:39:12] Voice 10: a lot of trustee input um to this and um so i i wonder if though we could articulate a little bit

[3:39:21] Voice 10: bit more um the purpose of this document just if anybody is unclear um i know there's lots of

[3:39:28] Voice 10: materials online but it it really doesn't have any influence i guess on the conservancy this is

[3:39:39] Voice 10: a document that informs how local trust committees and the municipality within the trust area um

[3:39:47] Voice 10: develop their policies and bylaws. So it's an important and very critical document. And I know

[3:39:56] Voice 10: that the Conservancy Board will have our lens for what we want to ensure is foregrounded,

[3:40:05] Voice 10: highlighted, emphasized. But it doesn't. And because those properties are adjacent,

[3:40:15] Voice 10: recent, and we all live on the same islands, and are managing, you know, contiguous, hopefully

[3:40:19] Voice 10: contiguous ecosystems, not broken up by property lines, of course, they'll affect our work.

[3:40:27] Voice 10: But yeah, if anybody has any questions about the development, and, you know, specifically

[3:40:33] Voice 10: directive policies versus advisory policies, the guiding, the guidelines, and principles,

[3:40:41] Voice 10: And some of the careful languaging around particularly Indigenous cultural heritage sites protection and harvesting areas. These are really, they're incredibly significant, of course, because none of this exists in the current policy statement.

[3:41:01] Voice 10: We absolutely need to include center and make sure that what is protected and preserved, you know, in upholding that mandate includes all this sacred, important cultural values.

[3:41:18] Voice 10: values um but much of those policies are in advisory and there are reasons which we we

[3:41:28] Voice 10: discussed at length in in our deliberations why it's why they're phrased the way they are you

[3:41:37] Voice 10: know minimize adverse impacts and how much we're committing to mapping and protecting um and so

[3:41:45] Voice 10: So there's a lot of nuance in here that maybe isn't obvious, and it's been a very, very long process to understand what we can do, what we can't do, what is still tied into our growing engagement and partnership and relationship building with nations.

[3:42:09] Voice 10: so I think this document does strike a balance and not taking on too much but it's light years

[3:42:16] Voice 10: ahead of where we are right now so if you have any questions please do talk to reach out to

[3:42:23] Voice 10: trustees Yates and myself and Govro we were involved in a lot of the meetings to discuss

[3:42:31] Voice 10: this from committee of the whole

[3:42:33] Voice 13: all

[3:42:34] Voice 10: the way through so there's there may be you might have

[3:42:37] Voice 10: have questions about that that and I'm sure staff will be able to research and answer but they have

[3:42:41] Voice 10: a lot to do so I'm certainly open to you know providing a bit of background or fleshing out

[3:42:51] Voice 10: if there's policies that you want more information on or how we arrived at a decision for that

[3:42:57] Voice 10: suggested policy thanks thank

[3:43:01] Voice 6: you thank you for that any other comments manager Terrell

[3:43:10] Voice 6: Thank

[3:43:12] Voice 9: you. Thank you, Trustee Elliott, for providing that background as well. I do want to emphasize that Islands Trust Conservancy staff have not directly provided input. We have provided initial input, like comment, but there hasn't been any formal structure of input for Conservancy staff at this time.

[3:43:38] Voice 9: is that that's my understanding um having been here only a few months is that correct director

[3:43:44] Voice 9: freighter

[3:43:44] Voice 5: that's certainly years ago with initial drafting there was some collaboration but not in

[3:43:49] Voice 5: recent years it really has been politically driven and edited in recent years thank you

[3:43:54] Voice 5: thank

[3:43:57] Voice 8: you uh trustee yates uh thank you chair govro and um thank you jesse elliott for um

[3:44:05] Voice 8: just mentioning the fact that there's there sort of was some i don't know what you call it

[3:44:11] Voice 8: rumors going around that a lot of this was maybe directed or written by staff, but I can assure you

[3:44:17] Voice 8: that none of it was, because I was part of every single discussion but one. I missed one.

[3:44:24] Voice 8: And what we did get from staff, particularly in the last few months from Senior Policy Advisor

[3:44:31] Voice 8: Jason Yeomans, was an incredible amount of help, which I really appreciated.

[3:44:41] Voice 6: Agreed. So how are we feeling on this board? Do we want to, I guess, accept this briefing

[3:44:48] Voice 6: for information? We don't need to give any directions specifically to staff, as they've

[3:44:54] Voice 6: already told us that they plan on bringing it back to us. Correct?

[3:44:59] Voice 5: Correct, yeah. If you have no direction to us today, you can receive our information.

[3:45:03] Voice 5: Great.

[3:45:04] Voice 6: Trustee Smith, you had a comment? You're muted. Sorry.

[3:45:08] Voice 6: Sorry,

[3:45:10] Trustee Smith: I had asked if there were any comments if we could provide a response by the January meeting

[3:45:16] Trustee Smith: instead of the November 18th meeting, and I haven't heard any comments on that request.

[3:45:22] Voice 6: Oh, okay. Let's go to Trustee, oh, sorry, actually, Claire's turned her camera on. Go ahead.

[3:45:28] Voice 5: Yes, of course you can, because the date is February 6th, so we can bring it back to you in January, if you wish.

[3:45:35] Voice 6: I had a question. Would it be possible to maybe have Policy Advisor Yeomans join us if we have any questions?

[3:45:44] Voice 6: Yes, we

[3:45:44] Voice 6: can invite him

[3:45:44] Voice 5: to that meeting. There was a North Pender meeting today, so we've had a bit of a conflict, but certainly he can come to the January meeting.

[3:45:51] Voice 5: Yeah, sounds

[3:45:52] Voice 5: great. I like it. Trustee Elliott?

[3:45:54] Voice 10: I would ask actually that certain reports could be made available to accompany this referral.

[3:46:07] Voice 10: There are, you know, there's a lot, there's a lot that staff provided and researched as we worked through the material and asked questions.

[3:46:15] Voice 10: So maybe if everybody can think about if they've got questions and they would like to know, well, where did this set of policies come from?

[3:46:27] Voice 10: We could give staff a heads up and Jason Yeomans could have those reports available and they could be bundled with the briefing, knowing, of course, that they're all on the website.

[3:46:38] Voice 10: But there's a lot of material.

[3:46:42] Voice 10: Excellent.

[3:46:43] Voice 10: Director,

[3:46:44] Voice 6: Manager Terrell.

[3:46:46] Voice 9: Thank you.

[3:46:48] Voice 9: one question I have, and not having the experience, so this might be a recommendation that

[3:46:54] Voice 9: isn't, what does it want to be considered, but there would be the alternative to have a special

[3:47:00] Voice 9: meeting for this. If just putting that out there, it's more work for all of us, because

[3:47:06] Voice 9: you need to find another date to meet and such, but we could, not knowing how much time the board

[3:47:14] Voice 9: members would like to spend on this discussion having some guidance on that knowing what to

[3:47:20] Voice 9: add to that january meeting in addition to policy statement would be very helpful or how much time

[3:47:28] Voice 9: i should say not not items but time thank

[3:47:32] Voice 6: you thank you well it sounds like we're uh heading

[3:47:37] Voice 6: towards a dedicated session perhaps with the policy advisor to answer our questions um how

[3:47:46] Voice 6: How would we like to proceed?

[3:47:47] Voice 6: We don't need any motions from us today on this, I don't think.

[3:47:53] Voice 6: Unless, Risa, did you feel like we needed to formalize your request?

[3:47:59] Trustee Smith: Well, I'm not sure that we do need a separate meeting.

[3:48:04] Trustee Smith: So I'm not sure.

[3:48:06] Trustee Smith: Maybe other people do.

[3:48:07] Trustee Smith: Maybe you're getting a sense that I'm not.

[3:48:09] Trustee Smith: Like, it's been suggested.

[3:48:10] Trustee Smith: I appreciate that.

[3:48:11] Trustee Smith: But I think, like, they've sent us the policy statement.

[3:48:15] Trustee Smith: and if we can you know request some of the background information I'm not sure

[3:48:20] Trustee Smith: we need a special meeting but maybe others do excellent

[3:48:25] Voice 6: any other comments

[3:48:30] Voice 6: from the board then I would suggest that we move on looking at the time sorry I'm

[3:48:37] Voice 6: not trying to shortcut the conversations or anything but I do think we could that

[3:48:41] Voice 6: staff up enough direction on this that they can proceed as stated and that we

[3:48:46] Voice 6: can move on agreed excellent thank you um moving on to item 7.2.2 the financial planning committee

[3:48:58] Voice 6: the pre-budget survey thank

[3:49:00] Voice 5: you as well chair um this is coming to you um from trust council

[3:49:06] Voice 5: which received this at their june meeting so there was a new approach taken this last year

[3:49:12] Voice 5: towards seeking the public's input on a draft budget so instead of asking um typically the

[3:49:17] Voice 5: the cycle is that once a draft budget is approved by Trust Council in December, it goes out for

[3:49:21] Voice 5: public comment, and the public comments on the specifics of the budget proposed and the percent

[3:49:26] Voice 5: increase that's there and what it's going to fund. There was a decision made by Financial Planning

[3:49:32] Voice 5: Committee to try and seek the public's input into the budget making process this year. So to state

[3:49:37] Voice 5: their values early, such that it could inform Trust Council's decisions about what guidelines

[3:49:43] Voice 5: plans to put in place, sort of any target they might have around budget increase or decreases,

[3:49:48] Voice 5: etc. So this is called a pre-budget survey and was sort of the first time that we've tried to do it

[3:49:54] Voice 5: early in the budget cycle rather than on the specifics of a proposed budget. So for the

[3:50:00] Voice 5: conservancy itself, there were some highlights that came out. We will just note there were 343

[3:50:05] Voice 5: people and because it was a self-selected survey, it can't be considered to be a statistically valid

[3:50:10] Voice 5: survey. So just want to say that up front. But there is some useful insights from 343 people

[3:50:16] Voice 5: as to what they want the trust to focus on and what values they hold. And you'll note that we

[3:50:24] Voice 5: highlighted here, generally, there was a general increase for the Conservancy Express by 31%

[3:50:30] Voice 5: expressing support for increased funding, 28% wanting the same and 28% wanting a decrease.

[3:50:35] Voice 5: increase. So we just thought we'd note that for you. That was the most percent of respondents

[3:50:41] Voice 5: that supported an increase was for the Conservancy over any other program area.

[3:50:46] Voice 5: It won't certainly have to give you more information about it, but I'll leave it there

[3:50:51] Voice 5: for now. This has been received by Trust Council for their consideration as they enter that budget

[3:50:56] Voice 5: process this year. Are there

[3:50:58] Voice 6: any questions? Thank you very much. It's certainly great to

[3:51:02] Voice 6: hear the supportive views, even the critical views to inform our work. Trustee Yates.

[3:51:08] Voice 8: Yes, and I did notice when I looked at the public comments, some people are using the initialism

[3:51:14] Voice 8: ITC. And what they're usually referring to is Islands Trust Council. If you look at their

[3:51:22] Voice 8: comments, when they when they are referring to the Conservancy, they usually do say the Conservancy.

[3:51:28] Voice 8: so and I was heartened to see that um I think because the conservancy more recently has had a

[3:51:35] Voice 8: a bigger profile or a better profile in the public um it does it does get respect and um

[3:51:43] Voice 8: we just need to keep working at that thanks thank you any other comments

[3:51:49] Voice 6: from the board

[3:51:49] Voice 6: or any questions certainly a lot to sift through there that's good reading awesome thank you I

[3:51:59] Voice 6: I think we'll move on.

[3:52:00] Voice 6: That's all right.

[3:52:01] Voice 6: We'll move on to item 7.3, correspondence.

[3:52:04] Voice 6: There is none.

[3:52:06] Voice 6: And then moving on to 7.4, updates for information.

[3:52:10] Voice 6: And we are on to 7.4.1, public acquisitions report.

[3:52:15] Voice 6: Any questions from the board?

[3:52:20] Voice 6: Any comments from staff?

[3:52:25] Voice 6: Seeing, oh, there we go.

[3:52:27] Trustee Smith: Trustee Smith.

[3:52:29] Trustee Smith: Just one curiosity on number,

[3:52:33] Trustee Smith: oh my god there's so many pages here um this is on page 193 with regards to crystal mountain

[3:52:38] Trustee Smith: it says no new updates i thought the last meeting we received a letter from crystal mountain

[3:52:44] Trustee Smith: so was i i don't know this is so specific and maybe um i thought there was an update that said

[3:52:53] Trustee Smith: they were putting on hold the um their proposal but they were not putting on hold

[3:53:03] Trustee Smith: access for uh the emergency route or access for our route or something like that so it says no

[3:53:11] Trustee Smith: updates but i thought there had been an update i thought so

[3:53:14] Voice 7: it's on page

[3:53:15] Trustee Smith: 193 at the bottom

[3:53:20] Voice 7: oh sorry

[3:53:21] Trustee Smith: uh it just says no new updates on page 193 and i thought we'd received a letter

[3:53:28] Trustee Smith: from crystal mountain uh at our last board meeting that was an update and i think it said that they

[3:53:37] Trustee Smith: were going to go ahead with this um providing access to us but they were not gonna they were

[3:53:46] Trustee Smith: putting on hold their bigger application that's how

[3:53:49] Trustee Smith: i understood that letter yes

[3:53:51] Voice 7: i i that's i

[3:53:54] Voice 7: suppose i made a decision that that's not technically a change in the status of the

[3:53:58] Voice 7: project because we have

[3:54:00] Voice 7: not been told to proceed we haven't received any direct contact from them

[3:54:03] Voice 7: that was sent not even to the board that was sent to planning as i recall um however you're correct

[3:54:11] Voice 7: i should i should mention that letter in this update list thank

[3:54:18] Voice 6: you any other questions on

[3:54:21] Voice 6: the section from the board anybody um then i think we should move on to uh 7.4.2 public

[3:54:32] Voice 6: confidence report any questions there seeing that we'll move on to uh 7.4.3 which is a budget report

[3:54:47] Voice 6: oh it's good to see us laid out so nicely thank you any questions from the board on that any

[3:54:52] Voice 6: any comments all right folks

[3:54:55] Trustee Smith: trustee smith one comment uh so this yeah there's a budget report

[3:55:01] Trustee Smith: so it's the one two three fourth line it says professional consultant fees i thought we did

[3:55:06] Trustee Smith: give a contract to carolyn as a consultant but it says we haven't spent anything

[3:55:15] Voice 9: sorry um so

[3:55:18] Voice 9: if you look at line 56100 professional consult fees yeah

[3:55:24] Trustee Smith: that's what i'm looking at yeah so

[3:55:25] Voice 9: So Carolyn is actually in the contracted temporary staffing line, budget line.

[3:55:30] Trustee Smith: Oh,

[3:55:31] Voice 6: thank you.

[3:55:32] Voice 6: Thank you.

[3:55:33] Voice 9: You're welcome.

[3:55:35] Voice 6: Thank you.

[3:55:36] Voice 6: Any other questions?

[3:55:38] Voice 6: Then we'll move on to 7.4.4, which is the ITC quarterly report.

[3:55:50] Voice 6: Trustee Smith, your hand's still up.

[3:55:51] Voice 6: Oh, I'm sorry.

[3:55:53] Voice 6: No worries.

[3:55:54] Voice 6: Right on.

[3:55:54] Voice 6: And then we'll move on to 7.4.5, Executive Committee Update.

[3:56:00] Voice 6: Over to you, Trustee Elliott.

[3:56:07] Voice 10: Thank you, Chair.

[3:56:09] Voice 10: Just finding my notes.

[3:56:10] Voice 10: Oh, they're at the top.

[3:56:13] Voice 10: Apologies.

[3:56:16] Voice 10: There it is.

[3:56:17] Voice 10: Okay, so Executive Committee met September 16th, as usual, pre-Trust Council, which was

[3:56:24] Voice 10: held on Gabriela Island, and it's the name of First Nation Territory.

[3:56:28] Voice 10: this year. We had a wonderful council meeting, but I'll let Trustee Yates fill you in on that.

[3:56:35] Voice 10: But just one item to note that there is a change in policy to reflect the actual legislative

[3:56:45] Voice 10: duties that executive committee holds in regard to sponsorship for non-profit application fees.

[3:56:55] Voice 10: So this is, you know, housing societies when they have to go through the application process for rezoning.

[3:57:03] Voice 10: We typically have a budget item, line item to sponsor those as much as we're able.

[3:57:11] Voice 10: And so there was actually Director Marler did some research and executive committee previously had been approving those application fees.

[3:57:24] Voice 10: but it's actually council's job so we now just make recommendations and the same is for the

[3:57:32] Voice 10: heritage applications for heritage grants and aid that executive committee does not have the

[3:57:38] Voice 10: delegated authority to approve those grants for heritage grants and aid and so now we make

[3:57:46] Voice 10: recommendations to council and sort of operationally it just we kind of do the work here's

[3:57:52] Voice 10: here's our recommendation the council makes the decision so um this is of course how we do the

[3:57:57] Voice 10: NAPTEP applications um that all is approved at council so that was a bit of business that is

[3:58:05] Voice 10: important um UBCM the union of BC municipalities convention was held just last week and I have

[3:58:14] Voice 10: COVID because it's a place where everybody meets and greets and gets together and sometimes spreads

[3:58:19] Voice 10: Reds are contagions, but it was an absolutely wonderful convention.

[3:58:26] Voice 10: Chair Patrick, Trustee Peterson, or Vice Chair Peterson and I went

[3:58:30] Voice 10: and were supported by CA O'Bronie and Director Frater.

[3:58:35] Voice 10: We had two meetings with ministries.

[3:58:41] Voice 10: Well, we met with an ADM in the Ministry of Housing,

[3:58:46] Voice 10: talk about three different sort of housing related topics they were very pleased to

[3:58:51] Voice 10: receive the report on the tiny homes in the trust area project and actually that was quite

[3:59:00] Voice 10: quite a bit of my focus for the convention I ended up doing a few radio interviews for CBC

[3:59:07] Voice 10: they jumped onto it because we presented a panel for one of the early morning sessions we did a

[3:59:13] Voice 10: panel presentation on the findings from uh this this research that islands trust council sponsored

[3:59:20] Voice 10: and the subsequent discoveries of um in partnership with the regional district of nanaimo

[3:59:26] Voice 10: so we had a wonderful panel lots of interest from regional directors all over bc

[3:59:33] Voice 10: and interest as well in the development of proposed land use bylaws

[3:59:42] Voice 10: particularly main island for tiny home communities and having tiny homes as dwellings so that's

[3:59:50] Voice 10: that's been a really good news piece I think for the islands trust and really advancing the mandate

[3:59:56] Voice 10: to ensure

[4:00:00] Voice 10: that people have access to a diversity of housing that does not impact the environment getting away

[4:00:05] Voice 10: from the conventional um homes with foundations um and i think yeah so that's i could talk about

[4:00:14] Voice 10: that for a lot and then the other ministry meeting we had was the ministry of waterlands

[4:00:19] Voice 10: resource stewardship and there will be um they are interested in engaging with us on a renewal

[4:00:29] Voice 10: of the crown lease agreement or protocol agreement which is very very dated um and there has been

[4:00:35] Voice 10: quite a few challenges in process uh i won't go into it right now but as an example where

[4:00:45] Voice 10: um let's say we are considering a rezoning for an aquaculture application and we've built some

[4:00:54] Voice 10: relationship with the First Nations and whose territory we're operating. And they give us

[4:01:00] Voice 10: feedback on that and their interests and concerns. That's sometimes not met with the engagement

[4:01:08] Voice 10: process that the ministry undertakes. And so there's confusion and miscommunication and that's

[4:01:15] Voice 10: come back to us. So getting a clear referral process and really understanding and really

[4:01:23] Voice 10: really supporting the province in proper engagement, where we are building relationships,

[4:01:30] Voice 10: and we might be a bit ahead, because we're doing the work on the ground, or we've got sort of

[4:01:34] Voice 10: community members who are, anyway, I won't go into it. But it's, it's been very interesting to see

[4:01:40] Voice 10: how that the consultative process, which the province, you know, downloads to us to do,

[4:01:46] Voice 10: that's their responsibility. But sometimes we do it really well. And that information isn't

[4:01:52] Voice 10: allowed to be incorporated into their referral process so um and then we just met october 1st

[4:01:59] Voice 10: and as i mentioned briefly in the budget discussion we approved the three business cases

[4:02:07] Voice 10: um two for permanence new staffing position uh one of which is the permanent biologist

[4:02:18] Voice 10: biologist within planning services. So we had gotten a grant and we have a biologist on staff

[4:02:26] Voice 10: right now who's really been helping in planning services to vet applications that come in from

[4:02:32] Voice 10: different environmental consultants and make sure that is consistent and a lot of other work. And so

[4:02:40] Voice 10: there's interest in making that a permanent position within the Islands Trust. I'm not sure

[4:02:45] Voice 10: how whether that would affect the conservancy but i think it's more to supplement planning

[4:02:52] Voice 10: which traditionally has drawn from conservancy resources to say well what does this mean and is

[4:02:58] Voice 10: this you know a good environmental report and they can't do that we can't keep doing that so

[4:03:05] Voice 10: we need that function um for planning services and the other as director frederick mentioned for the

[4:03:12] Voice 10: temporary the extension of the policy senior policy advisor staff position which would have

[4:03:20] Voice 10: 50 dedicated to um conservancy work so yeah executive committee and then chair patrick is

[4:03:28] Voice 10: on bowen today uh for the remind me claire biosphere something i don't remember what it is

[4:03:37] Voice 10: i don't know if that's an executive committee update but i'll leave it there thanks

[4:03:41] Voice 10: thank

[4:03:42] Voice 6: you very much yeah um manager terrell um

[4:03:51] Voice 9: thank you trustee elliott you you mentioned

[4:03:53] Voice 9: the how the having a a permanent biologist for planning department um absolutely the the

[4:04:03] Voice 9: collaboration between the two departments has significantly improved um having our species

[4:04:09] Voice 9: service program coordinator um specialist wheeler and um the biologist um on staff with planner has

[4:04:18] Voice 9: has created a really um beneficial movement of information back and forth so

[4:04:25] Voice 9: definitely support that if i'm allowed to do so

[4:04:31] Voice 6: that was excellent to hear thank you so much

[4:04:35] Voice 6: great uh moving on and we have the financial planning committee update so that's you trustee

[4:04:42] Voice 8: yates and i don't have an update because we haven't met yet but i'm i'm always so grateful

[4:04:50] Voice 8: for these good clear business cases that we get to talk about ahead of time at the at our

[4:04:57] Voice 8: conservancy meetings and then hone them so that when we when we need to defend them and we want

[4:05:02] Voice 8: to defend them at fpc meetings we are well prepared um so thank you staff for that um i

[4:05:12] Voice 8: i would love to add just a little bit um to trustee elliott's mention of islands trust

[4:05:18] Voice 8: council on gabriola we also had a really good presentation from bylaw enforcement manager warren

[4:05:24] Voice 8: dingman on the draft by new compliance and enforcement policy which as many of you may

[4:05:31] Voice 8: may know, has gone back and forth between the ombudsperson and trust staff and council

[4:05:36] Voice 8: so that we think we have a really good enforcement and compliance policy to bring to the December

[4:05:45] Voice 8: quarterly council meeting, which will be in Victoria, to, I hope, adopt as a council and

[4:05:52] Voice 8: And then individual LTCs, I guess, will adopt it from there on in.

[4:05:59] Voice 8: And maybe I can just quickly mention, too, that our guest speaker at Islands Trust Council was Douglas S. White, who was formerly Snenemuk chief.

[4:06:12] Voice 8: He is now special counsel to the premier on Indigenous reconciliation.

[4:06:17] Voice 8: reconciliation and he gave us a very powerful talk that was open to the public and a few people

[4:06:25] Voice 8: did attend on where to go from here and how best to work with First Nations generally and what some

[4:06:35] Voice 8: of the agreements and treaties and rights and title what they actually mean and I just found

[4:06:43] Voice 8: his talk really inspiring and then he actually sat down around the council table with us

[4:06:49] Voice 8: after the public had left and he gave us a few very good practical hints as to who to talk to,

[4:06:56] Voice 8: when and how when you want to get something done. So I found that and he was he had a great sense

[4:07:03] Voice 8: of humor too so I found that really inspiring. And one more thing is just before Union of BC

[4:07:10] Voice 8: municipalities where I think more than one person got sick. Just before that, on the Sunday before,

[4:07:17] Voice 8: there was a really good meeting convened by Mayor Andrew Leonard from Bowen Island

[4:07:23] Voice 8: for the ferry-dependent coastal communities. And there were people there all the way from

[4:07:29] Voice 8: Prince Rupert, Haida Gwaii, Powell River, all the Islands Trust Islands, Sunshine Coast. There

[4:07:36] Voice 8: There were 35 members, and as a result of that, oh, and also Trustee Timothy was there,

[4:07:45] Voice 8: and of course, Trustee Elliott was there, too.

[4:07:47] Voice 8: So that was great.

[4:07:48] Voice 8: Three of us from the Conservancy.

[4:07:50] Voice 8: So as a result of that meeting, there was a letter that we were calling a call to action

[4:07:55] Voice 8: letter to BC Ferry's CEO, Nicolas Jimenez, to really state our case that we must be consulted.

[4:08:06] Voice 8: And even if it's just the people who are elected in those communities who meet on a semi-regular

[4:08:14] Voice 8: basis to present our concerns and our ideas kind of together so that we're not split apart

[4:08:24] Voice 8: part all the time, it would be really helpful. So it would be like a different version of ferry

[4:08:30] Voice 8: advisory committees, more like representatives that are elected who meet fairly regularly.

[4:08:37] Voice 8: And I believe it was Mayor Leonard and his staff who said they would try to convene those meetings

[4:08:44] Voice 8: in the future. So the letter's already gone out. I'm not sure if another letter will also be going

[4:08:50] Voice 8: to Premier Eby along those same lines.

[4:08:54] Voice 13: Thank you.

[4:08:56] Voice 8: Thank you.

[4:08:57] Voice 8: I see Trustee Elliott's hand.

[4:09:00] Voice 10: I just wanted to give a nod to Vice Chair Timothy

[4:09:03] Voice 10: and maybe you wanted to share a little bit

[4:09:06] Voice 10: because you were there at UBCM

[4:09:10] Voice 10: and presented a very special resolution.

[4:09:13] Voice 10: And I think it was the first time

[4:09:15] Voice 10: a participating Indigenous governing body

[4:09:17] Voice 10: was there with a resolution at UBCM.

[4:09:25] Voice 2: Yeah, thank you, Trustee Elia. I can fill it up. It might take too long for me to sift through it.

[4:09:37] Voice 2: But we presented a resolution to the UBCM for the commitment and adoption of DRIPA and integrating it into provincial legislation.

[4:09:47] Voice 2: I think we're all aware of how it's been challenging for DRIPA to be enacted and adopted in British Columbia,

[4:09:55] Voice 2: but it doesn't really fit into a lot of the laws and legislation.

[4:10:00] Voice 2: And so the nation's nomination of which I come from

[4:10:04] Voice 2: and represent on council,

[4:10:07] Voice 2: we presented that resolution for it to UBCM.

[4:10:10] Voice 2: And as Trustee Elliott mentioned,

[4:10:12] Voice 2: that was one of the first times the First Nations member

[4:10:15] Voice 2: has presented a resolution to UBCM.

[4:10:18] Voice 2: So it was quite amazing that it was supported fully

[4:10:22] Voice 2: and that we were able to present that.

[4:10:25] Voice 2: Unfortunately, the first day that we were going to present the event, the resolutions were behind about an hour, and one of the resolutions was how the UBCM can improve the speed at which resolutions are taken and trying to work on the criteria of resolution.

[4:10:43] Voice 2: So that was kind of ironic in a sense that right when we got to our resolution, we were next. They went to lunchtime break and said, we'll continue the resolutions the next day, which was a little bit frustrating in that sense. But it was wonderful to that, you know, we had full support and kind of a precedent setting resolution.

[4:11:03] Voice 2: resolution. And of course, it was wonderful to see representatives of Islands Trust and Islands

[4:11:08] Voice 2: Trust Conservancy at the UBCM. And I really enjoyed participating in the very dependent

[4:11:16] Voice 2: meeting as well that was hosted by Bowen Island. And Trustee Yates, there is going to be a letter

[4:11:22] Voice 2: sent to the Premier as well in regards to what we discussed. I think we were very quick to identify

[4:11:30] Voice 2: all the issues and problems that we have with BC Ferries

[4:11:33] Voice 2: and how they operate as a whole throughout the coast.

[4:11:36] Voice 2: So, yeah, thank you for asking me to share about that.

[4:11:40] Voice 2: Thank you.

[4:11:42] Voice 6: Thank you.

[4:11:42] Voice 6: Thank you for sharing.

[4:11:44] Voice 6: Next up is Governance Committee update.

[4:11:46] Voice 6: Our last meeting was on August 13th.

[4:11:50] Voice 6: We revisited the 2022 Governance Review.

[4:11:54] Voice 6: Recommendations were forwarded to Trust Council,

[4:11:56] Voice 6: which we covered at the Trust Council meeting.

[4:12:01] Voice 6: We also reviewed Trust Council policies. There's a request for a decision to streamline and modernize Trust Council policies. There's currently up to 90 policies that overlapped and that are outdated, and we'll be working through those.

[4:12:18] Voice 6: We also received a verbal update on the remuneration review.

[4:12:26] Voice 6: There's a consultant's report on trustee remuneration underway.

[4:12:33] Voice 6: We also reviewed our 26-27 budget cases.

[4:12:38] Voice 6: And what else?

[4:12:41] Voice 6: It was an early August meeting.

[4:12:44] Voice 6: I'm very busy in August.

[4:12:45] Voice 6: guess i'm relying heavily on my notes right now for the meeting oh yes we also reviewed their

[4:12:51] Voice 6: work program as well um and then our next meeting will be on november 3rd so i look forward to

[4:12:58] Voice 6: giving you an update in the future thank you uh moving on to item number eight public comments

[4:13:07] Voice 6: delegations we have none um item number nine oh director terrell yes i

[4:13:15] Voice 9: like how you're promoting

[4:13:16] Voice 9: me to director thank you

[4:13:17] Voice 6: at the time we

[4:13:22] Voice 9: are pushing time but uh my mistake i forgot to mention

[4:13:28] Voice 9: we have new business added and it was on the opposite side of my agenda sheet um i did add

[4:13:37] Voice 9: Under 9.1, we received a referral from the Ministry of Waterlands and Resources Stewardship.

[4:13:49] Voice 9: Is that correct?

[4:13:52] Voice 9: Well, I have here.

[4:13:54] Voice 9: Specialist Martel can answer any questions on this referral that we received.

[4:14:05] Voice 9: has

[4:14:06] Voice 7: the board received it wendy i apologize

[4:14:11] Voice 6: i i haven't seen it i'm not sure if we're

[4:14:16] Voice 6: i

[4:14:17] Voice 7: think chair gobro i think that will be okay because um what it was was really it was related

[4:14:23] Voice 7: to the notifications of interest that islands just conservancy has on pieces of so-called

[4:14:30] Voice 7: crown land on the skidi island and it's not an official referral at this stage from our

[4:14:36] Voice 7: perspective i don't think it was an email sent from the approvals group i can't remember what

[4:14:44] Voice 7: they were called to trust to um island's trust and then it was forwarded to us and in my correspondence

[4:14:53] Voice 7: with them i suggested that they send us an actual official referral to the board but as they're on

[4:14:58] Voice 7: strike we've not had a response strike yep

[4:15:02] Voice 6: ah all right uh then how um manager

[4:15:10] Voice 6: sorry that

[4:15:12] Voice 9: was my mistake there was no attachment it was just we had a verbal update that we

[4:15:16] Voice 9: received this um email referral and regarding the um crown line and uh nois notice notifications

[4:15:27] Voice 9: of interest? Notation of interest. Notation of interest.

[4:15:31] Voice 7: So this is related to the National

[4:15:34] Voice 7: Educational Leadership School kayak group. It's been a controversial topic lately with a lot of

[4:15:40] Voice 7: misunderstanding. However, I think from the board's perspective, there's no actual, there's

[4:15:48] Voice 7: no action at this point because you've not received an official referral.

[4:15:54] Voice 6: Ah, okay. Yeah,

[4:15:56] Voice 6: I've read about this one online.

[4:15:59] Voice 6: How are we proceeding here

[4:16:00] Voice 6: as a board? We don't need to make any comments

[4:16:02] Voice 6: right now on it. We've received

[4:16:04] Voice 6: it for information, and

[4:16:06] Voice 6: perhaps it'll come back to us in the future

[4:16:08] Voice 6: as a formal referral.

[4:16:12] Voice 14: Perhaps.

[4:16:13] Voice 6: Then I'm going to suggest, because of the time that we move

[4:16:16] Voice 6: on, unless there's any direction

[4:16:17] Voice 6: anyone wishes to take, going

[4:16:20] Voice 6: once, going twice, sold.

[4:16:22] Voice 6: We'll move on to the next meeting.

[4:16:24] Voice 6: Next meeting is

[4:16:26] Voice 6: November 18th, electronic meeting

[4:16:28] Voice 6: at 10 a.m. And now moving on to item number 11, which is I'm looking for a motion to close the

[4:16:35] Voice 6: meeting.

[4:16:41] Voice 10: Trustee Elliott. Sure. I move that the Islands Trust Conservancy meeting be closed to

[4:16:45] Voice 10: the public in accordance with the Community Charter Part 4, Division 3, Section 91E,

[4:16:51] Voice 10: the acquisition, disposition, or expropriation of land or improvements as the board considers

[4:16:56] Voice 10: that disclosure could reasonably be expected to harm the interests of the Islands Trust

[4:17:00] Voice 10: trust conservancy board and that staff remain in the meeting just before it seconded is that the

[4:17:07] Voice 10: only reason we're going in camera is there no yeah okay i thought there was legal but no great sorry

[4:17:16] Voice 10: thank

[4:17:18] Voice 6: you looking for a seconder i see vice chair timothy thank you all right i'll call a vote all

[4:17:28] Voice 6: All in favor? Motion is carried. Unanimous.

[4:17:34] Voice 6: We will stop the recording and then we will go in-camera.

[4:17:41] Voice 6: Thank you. All right. I'll call this meeting to order.

[4:17:49] Voice 6: It's an Alantrusco Servancy Board in-camera meeting, October 3rd.

[4:17:55] Voice 6: The time is 2.18.

[4:17:59] Voice 6: Approval of the agenda. We have our agenda in front of us.

[4:18:03] Voice 6: There's been some changes, obviously, to 4.2.

Adopted 
 
  
Islands Trust Conservancy Board 
Regular Meeting Minutes 
October 3, 2025 Adopted 
 Page 1 of 8 
 1 
 
Islands Trust Conservancy Board 
Minutes of the Regular Meeting 
 
Date:  
Time:  
Location:  
Friday, October 3, 2025 
10:00 am 
Electronic Meeting 
 
Physical location to view the livestream of the meeting:   
Islands Trust Victoria Office 
#200 - 1627 Fort Street 
Victoria, BC V8R 1H8 
 
Board Members Present      Lisa Gauvreau, Trustee, Chair  
      nənqəm (Tanner Timothy), Vice-Chair, Appointed Trustee   
      Susan Yates, Trustee  
      Risa Smith, Appointed Trustee  
      Tobi Elliott, Trustee  
   
Board Members Regrets      Jeannine Georgeson, Appointed Trustee  
   
Staff Present      Clare Frater, Director, Trust Area Services  
      Wendy Tyrrell, ITC Manager   
      Joe Elliott, Senior Indigenous Relations Advisor  
      Kathryn Martell, ITC Ecosystem Protection Specialist  
      Jill Allan, ITC Administrative Assistant  
   
Members of the public One member of the public attended briefly.  
   
1. CALL TO ORDER 
The meeting was called to order at 10:00 a.m. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Gauvreau acknowledged that the meeting was being held in the traditional territory of the 
Coast Salish First Nations. 
3. APPROVAL OF AGENDA 
3.1 Review of Agenda and Introduction of New Items 

 Adopted 
 
  
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Regular Meeting Minutes 
October 3, 2025 Adopted 
 Page 2 of 8 
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There were no new items added to the agenda.  
Chair Gauvreau noted that the Request for Decision item: 7.1.3 Ruby Alton Nature 
Reserve Updated Management Plan, was removed from the agenda to provide more 
time for staff to prepare extensive materials, these items will be presented at a future 
meeting. 
3.2 Approval of Agenda 
By general consent the agenda was approved, as amended.  
4. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
No items for Rise and Report. 
5. ADOPTION OF MINUTES 
5.1 Draft ITC Board Meeting Minutes of July 22, 2025 
By general consent, the Islands Trust Conservancy meeting minutes of July 22, 2025 
were adopted as presented. 
5.2 Draft ITC Special Board Meeting Minutes August 27, 2025 
By general consent, the Islands Trust Conservancy meeting minutes of August 27, 2025 
were adopted as presented. 
6. FOLLOW UP ACTION LIST 
Board Members reviewed the Follow Up Action List and Manager Tyrrell answered questions and 
provided updates about: 
• Status of ‘exploring options and research potential climate change projects on ITC 
protected areas’; 
• Exploring a whistleblower law for ITC Board; 
• Ruby Alton Endowment Fund – investigating alternative investment opportunities; 
• strategizing the work around the climate change emergency on ITC protected areas – 
how it fits into the potential indicators plan – and how to work in tandem with Islands 
Trust (Clare Frater); and 
• Managing and stewarding ITC protected lands.   
7. BUSINESS 
7.1 Items for Approval 
7.1.1 2026-27 Budget Request – Request for Decision  
Manager Tyrrell presented 2026/27 draft Budget information for the Board’s 
consideration.  
Discussion ensued to clarify:  

 Adopted 
 
  
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Regular Meeting Minutes 
October 3, 2025 Adopted 
 Page 3 of 8 
 3 
• Budget requests and business cases to expand staffing; 
• Timing of hiring process; 
• Extension of the SAR Coordinator position by one month; 
• How ITC Board’s use of the Opportunity Fund relates to the presented budget - 
that this could be a discussion for the November meeting, and to ensure we 
discuss with First Nations during engagement on the Five -Year Plan; 
• How the new staff positions requested will support the development of the 
Five-Year Plan; 
• The timing of hiring for new staff positions; 
• Clarification regarding the roles of staff for monitoring protected areas and that 
the proposed new approach is to bring on a contractor to complete a majority 
of the compliance monitoring to relieve some of the strain on the Protected 
Areas Management (PAM) Team and allow them to focus on key protected 
areas to address management concerns and violations; 
• The significance of the lack of a data management software system for 
protected areas and how it impacts and limits pro-active planning, budgeting 
and the management of lands protected by ITC; 
• Draft Reconciliation Action Plan and the importance of asking the First Nations 
for feedback early in the process and defining policy to support this (Director 
Frater); 
• Support for a trust-wide policy instead of an isolated ITC policy;  
• The desire to increase the business case ask for the First Nations engagement 
capacity funding, the Board choosing the $110,000 option; and 
• Board requested staff provide edits to the protected area management business 
case to make it clearer. 
ITC-2025-035 
It was MOVED and SECONDED 
that the Islands Trust Conservancy Board approve the draft 2026/27 ITC Budget as amended 
per discussion at the board meeting of October 3, 2025 and direct staff to provide it to the 
Director of Administrative Services and the Director of Trust Area Services for inclusion in the 
Islands Trust draft 2026/27 budget, along with associated amended business cases.  
CARRIED 
ITC-2025-036 
It was MOVED AND SECONDED 
that the Islands Trust Conservancy Board recommend that Trust Council add an additional 
budget guideline for 2027/28 that considers the Conservancy’s Regional Conservation Plan 
and the need for increases to accommodate protected area management planning and 
operation costs of newly acquired protected areas to ensure the Islands Trust Conservancy is 
adequately resourced.  

 Adopted 
 
  
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Regular Meeting Minutes 
October 3, 2025 Adopted 
 Page 4 of 8 
 4 
CARRIED 
 
7.1.2 W̱SÁNEĆ Lands Trust’s ȻENEṈITEL Community of Practice - Request for Decision 
Staff Martell presented on ITC participating in the W̱SÁNEĆ Lands Trust’s ȻENEṈITEL 
Community of Practice. 
Discussion ensued about:  
• The opportunity to be a part of the W̱SÁNEĆ Lands Trust’s ȻENEṈITEL 
Community of Practice; 
• Staff capacity to attend additional Communities of Practice as other First Nations 
develop them and invite ITC to participate; and 
• The Trustees’ support for developing more inclusive policies and seeing 
engagement relationships come together. 
ITC-2025-037 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board endorse the continued participation of staff in 
the ȻENEṈITEL Community of Practice as authorized by the Islands Trust Conservancy 
Manager. 
CARRIED 
ITC-2025-038 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board endorse the ȻENEṈITEL Community of Practice 
(CCP) Terms of Reference and request the Islands Trust Conservancy Chair or Authorized 
Signatory to sign on behalf of the Islands Trust Conservancy Manager. 
CARRIED 
7.2 Items for Discussion/Direction 
7.2.1 Bylaw Referral - Policy Statement Bylaw No. 183 - Briefing 
Director Clare Frater presented the Bylaw Referral - Policy Statement Bylaw No 183 
Briefing. The Board received the briefing for information. 
Discussion followed about: 
• The nuance of the language chosen; 
• The long process to understand what we can and can’t do;  
• Our growing partnership and relationship with First Nations;  

 Adopted 
 
  
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Regular Meeting Minutes 
October 3, 2025 Adopted 
 Page 5 of 8 
 5 
• Board members request to meet about the Policy Statement in January instead 
of November; 
• Request Policy Statement reports be provided to board, attached to the briefing; 
and 
• Inviting Senior Policy Advisor Jason Youmans to the January 20, 2026 meeting or 
a dedicated session with Staff Youmans. 
 
7.2.2 2026-2027 Financial Planning Committee Pre-Budget Survey - Briefing 
Director Clare Frater presented the Financial Planning Committee Pre-Budget Survey 
Briefing and Report to the Board. 
Discussion followed about: 
• Good to read that there was both positive and critical comments from the 
public; 
• The public’s confusion between Islands Trust Conservancy and Islands Trust 
Council; and 
• The respect for the work of Islands Trust Conservancy. 
7.3 Correspondence 
  No Correspondence 
7.4 Updates for Information 
7.4.1 Public Acquisitions Report 
The Islands Trust Conservancy Board received the Public Acquisitions Report for 
information and requested staff to update the report to reflect recent Crystal Mountain 
correspondence. 
7.4.2 Public Covenants Report 
The Islands Trust Conservancy Board received the Public Covenants Report for  
information. 
7.4.3 Budget Report  
Received for information. 
7.4.4 ITC Quarterly Report   
Received for information. 
7.4.5 Executive Committee Update  
Trustee Elliott presented the Executive Committee Update: 

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• Policy update: EC clarified its legislative role — now makes recommendations 
(not approvals) to Council for nonprofit fee sponsorships and heritage grants. 
• Union of British Columbia (UBCM) convention: Chair Patrick, Vice-Chair Elliott 
and Vice-Chair Peterson attended the UBCM Convention in September.  Vice-
Chair Elliott presented on the Tiny Homes for Rural Housing session with strong 
provincial and media interest. Trustees also met with the Minister of Water, Land 
& Resource Stewardship to discuss renewal of the Crown Lease Protocol 
Agreement and improved referral processes with First Nations.  
• Two staffing-related business cases were discussed and approved for forwarding 
to FPC: one to make the current Planning Services Biologist position permanent, 
ensuring consistent environmental review of applications without relying on 
Conservancy staff; and another to extend the Senior Policy Advisor position, 
with 50% of the role dedicated to supporting Conservancy work. 
• Staff noted that having a Biologist in the planning department has been a huge 
benefit, having a permanent Biologist would strength collaborations with 
Species at Risk Coordination. 
7.4.6 Financial Planning Committee Update 
Trustee Yates noted that there are no new updates until the next Financial Planning 
Committee meeting.    
7.4.7 Trust Council Update 
Trustee Yates and Trustee Elliott presented the Trust Council Update: 
 
• ITC Board Vice-Chair nənqəm (Tanner Timothy), also attended the UBCM 
Convention as a delegate from Tla’amin Nation.  The Nation presented a 
resolution calling on the Province to support local governments to transform 
their approach to reconciliation with the development of a distinctions-based 
toolkit for UNDRIP implementation and associated funding. 
• A number of trustees who attended the UBCM convention also attended a pre-
convention assembly of local governments from ferry-dependent communities, 
to discuss common issues with BC Ferries.   
• September’s Trust Council Meeting on Gabriola Island featured guest speaker 
Douglas S. White, known by his Snuneymuxw name Kwul’a’sul’tun and his Nuu-
chah-nulth name Tlii’shin, former Chief of Snuneymuxw First Nation and now 
Special Counsel to the Premier on Indigenous Reconciliation. Trustee Elliott 
shared a link, with encouragement to listen to his talk: starting at the 5 hour, 5 
minute mark: 
https://collaboratevideo.net/MaxPlayer/default.aspx?cid=isthost&pid=vod&vid=
250917A&bw=720p&webcastID=IST-250917A  
7.4.8 Governance Committee Update 

 Adopted 
 
  
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Regular Meeting Minutes 
October 3, 2025 Adopted 
 Page 7 of 8 
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  Chair Gauvreau presented the Governance Committee Update: 
• Initiative underway to streamline and modernize Trust Council policies to 
eliminate overlap and update outdated policies 
• updated on the remuneration review 
• review of 26/27 budget business cases 
8. PUBLIC COMMENTS AND DELGATIONS 
 None 
9. NEW BUSINESS 
9.1    Referral from Ministry of Water Land Resource Stewardship 
Staff Martell and Manager Tyrrell presented information about the referral from  
Ministry of Water Land Resource Stewardship 
10. NEXT MEETING 
The next meeting will take place electronically on November 18, 2025 at 10:00 am. 
11. CLOSED MEETING 
11.1 Motion to Close the Meeting 
ITC-2025-039 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy meeting be closed to the public in accordance with 
the Community Charter, Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition 
or expropriation of land or improvements, as the board considers that disclosure could 
reasonably be expected to harm the interests of the Islands Trust Conservancy Board; 
and that staff remain in the meeting. 
CARRIED 
12. ADJOURNMENT 
By general consent, the meeting adjourned at 2:18pm pm. 
 
 
_________________________ 
Lisa Gauvreau, Chair 
 
Certified Correct: 

 Adopted 
 
  
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Regular Meeting Minutes 
October 3, 2025 Adopted 
 Page 8 of 8 
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_________________________ 
Jill Allan, Acting Administrative Assistant/Recorder