Islands Trust Conservancy Board regular meeting, November 18, 2025

[0:00:00] Voice 7: Good morning, everyone. I'd like to call this meeting into order.

[0:00:02] Voice 7: This is the Allens Trust Conservancy regular meeting, November 18th, 2025.

[0:00:10] Voice 7: I'm going to start with the acknowledgement that we're meeting today on the ancestral and unceded land of many Coastalist nations.

[0:00:20] Voice 7: Coming just after Remembrance Day, I also want to honor the First Nations, the Métis, the Inuit, the veterans who have served with extraordinary courage, even as their own rights, and homelands were not protected.

[0:00:37] Voice 7: As we deepen our awareness of this vital and often not too recognized role Indigenous people have played in Canada's conflicts and wars, may we also deepen our commitment to finding, understanding, and honouring the truth.

[0:00:57] Voice 7: Thank you. My name is Lisa Gavro, and I am chair of the Islands Trust Conservancy, and I'm zooming in from beautiful Galeano Island, which is core territory to the Penelope tribe.

[0:01:10] Voice 7: Perhaps we'll move around the Zoom and go for some introductions. Vice Chair Timothy, would you like to go?

[0:01:18] Voice 3: yes please thank you chair gabriel um good morning everyone my name is tanner timothy

[0:01:23] Voice 3: um vice chair of island trust conservancy uh board i am traditionally from slam and first

[0:01:29] Voice 3: nation on the upper sunshine coast just outside of the island's trust area but as well as a

[0:01:35] Voice 3: leskete is included in our territory i'm calling today from the traditional territories of the

[0:01:40] Voice 3: sway the tooth first nation and burnaby mountain thank you for having me today good to see everyone

[0:01:44] Voice 3: one

[0:01:45] Voice 4: thank you let's see trustee yates thank you chair govro i'm chiming in today from

[0:01:52] Voice 4: territory um elected as a trustee for the gabriola local trust area which includes gabriola

[0:02:00] Voice 4: and de courcy islands thank you uh trustee elliott oh

[0:02:07] Trustee Elliott: well thank you i'll echo trustee yates

[0:02:09] Trustee Elliott: I am elected and here today in beautiful Snanamik First Nation Territory on Gabriola Island.

[0:02:17] Trustee Elliott: I cannot believe the sun, the horses are dozing and I'm just really grateful to be able to be on this land and in Coast Salish Territory.

[0:02:28] Trustee Elliott: I'm honoured to serve as a member of the board and a liaison from executive committee.

[0:02:34] Trustee Elliott: Good to be with you.

[0:02:36] Trustee Elliott: Thank you.

[0:02:37] Voice 7: Thank you.

[0:02:37] Voice 7: you and trustee georgison hi

[0:02:42] Voice 18: i'm jenny georgison i am joining you today from treaty six territory

[0:02:48] Voice 18: in alberta and i've been looking at how to like what first nations are part of this town

[0:02:58] Voice 18: and i am so grateful for the work that we were doing on the coast because we can name

[0:03:02] Voice 18: in like our community's history and stuff we know what first nations are part of

[0:03:07] Voice 18: whose lines we're on. So I am from Galliano. I live, I overlook the language border of the

[0:03:17] Voice 18: Hul'q'umi'na-Mens'njotl'n language border. And I'm on the traditional unceded and asserted

[0:03:25] Voice 18: territories of the Peneliket and the Sartlip who are part of Cowattson and Wissanich First Nations

[0:03:31] Voice 18: and also Swaston and many others.

[0:03:35] Voice 7: Great. Thank you. Good morning. Good morning, board. And we'll

[0:03:39] Voice 7: move into the staff we'll start with the manager Tyrell. Good

[0:03:45] Voice 10: morning my name is Wendy Tyrell

[0:03:47] Voice 10: and I am joining everyone here on the beautiful unceded lands of the Coast Salish people so

[0:03:55] Voice 10: specifically the Lekwungen speaking peoples of the Songhees and Esquimalt Nations looking forward

[0:04:04] Voice 10: to the meeting today thank you very much.

[0:04:07] Voice 7: Thank you and I see a new name up here we have a

[0:04:10] Voice 7: Jill Merrick. Did I pronounce it right? Yes.

[0:04:22] Voice 10: There we go.

[0:04:23] Voice 10: Yay.

[0:04:26] Voice 17: Thank you, Trustee Gaviro, for this opportunity to speak. I thought I would

[0:04:32] Voice 17: maybe pick up on your opening acknowledgement and just mention Tommy Prince. He was

[0:04:40] Voice 17: as First Nations veteran and probably the most highly decorated warrior

[0:04:50] Voice 17: that served in the Canadian Armed Forces.

[0:04:53] Voice 17: So sometimes we make these acknowledgements

[0:04:58] Voice 17: and I think it's important to make them more heartfelt.

[0:05:03] Voice 17: So lest we forget, I'd like us to remember Tommy Prince this morning.

[0:05:09] Voice 17: name. Thank you.

[0:05:11] Voice 7: Thank you for that reminder. Yeah. And then I see who's next there. Specialist

[0:05:20] Voice 7: Martel.

[0:05:23] Voice 15: Certainly. Good morning, everyone. Catherine Martel. I'm the ecosystem protection

[0:05:29] Voice 15: specialist. And I am also joining today from the office, which is in Lekwungen speaking people's

[0:05:39] Voice 15: territory in Oak Bay. But I live a little bit further north near Pakols, which is an overlap

[0:05:46] Voice 15: zone of Hosenich and Lekwungen speaking peoples and was a very important area of cultural

[0:05:52] Voice 15: significance to many families that lived in the area and to those nations as well. And I am excited

[0:06:02] Voice 15: to be part of today's meeting thank you thank you

[0:06:06] Voice 7: thank you uh next up we have joe elliott who is

[0:06:09] Voice 7: our senior indigenous relations advisor good morning joe

[0:06:14] Voice 14: good morning it's well um my

[0:06:16] Voice 14: which originates from and if i follow my my the family or my traditional family name i

[0:06:24] Voice 14: you know i say it comes from but there's various connections uh to uh malahat and all the other

[0:06:29] Voice 14: Other islands, Galliano, Palm, Thetis, Salt Spring.

[0:06:34] Voice 14: You know, you probably can name all the islands where our people traveled.

[0:06:38] Voice 14: And like you said, I'm the Indigenous Advisor for Islands Trust and looking forward to this.

[0:06:42] Voice 14: I'm calling in from the traditional territory of Cowichan, and I am Cowichan under the Indian Act.

[0:06:47] Voice 14: So hi, Chia.

[0:06:48] Voice 14: Thank you.

[0:06:49] Voice 7: Thank you.

[0:06:49] Voice 7: Thank you.

[0:06:50] Voice 7: Next up, I see Mike Richards.

[0:06:57] Voice 11: Good morning, everybody.

[0:06:58] Voice 11: everybody. Mike Richards on strategic fund development. Australian originally from

[0:07:05] Voice 11: Bundjalung Territory on the east coast of Australia and now living and coming to you

[0:07:12] Voice 11: today from Sonamook Territory on Gabrielle Island.

[0:07:16] Voice 7: Good morning. Good morning. Next up would be

[0:07:19] Voice 7: Director Freider.

[0:07:23] Voice 6: Good morning, everyone. I'm my role as Director of Trust Air Services and I'm

[0:07:29] Voice 6: here today to help with the meeting. I'll be sharing screen and very pleased to acknowledge

[0:07:33] Voice 6: that I'm joining today from the territories of the Wissanich peoples. So thank you and

[0:07:38] Voice 6: looking forward to a good meeting. Thank you.

[0:07:40] Voice 7: Thank you. And then last and certainly not least,

[0:07:43] Voice 7: we have Jill Allen.

[0:07:48] Voice 9: Hi, everyone. I'm Jill Allen. I'm very happy to be joining from the

[0:07:53] Voice 9: territory of the Lekwungen speaking people at our Oak Bay office and looking forward to today's

[0:07:59] Voice 9: meeting great thank you thank

[0:08:01] Voice 7: you did i get everyone i think i did we have regrets today from

[0:08:06] Voice 7: uh trustee smith who's away on vacation all right moving on through our agenda um we're on to item

[0:08:15] Voice 7: number three the approval of the agenda are there any additions from the board or any changes

[0:08:23] Voice 7: having a hard time seeing hands or faces here there we go uh no additions and i'm just gonna

[0:08:33] Voice 7: we'll approve the agenda by general consent if that sounds reasonable to the board

[0:08:37] Voice 7: see some nodding heads awesome uh right on and then we'll move on uh to section four

[0:08:45] Voice 7: which is um we're going to move into an in-camera session um at this point and then we'll re-pop

[0:08:52] Voice 7: back out for any listeners at home we'll be um back into the open meeting uh approximately about

[0:08:58] Voice 7: 12 12 30 i would say about there um so we need a motion to close the meeting and the motion wasn't

[0:09:07] Voice 7: connected to the agenda before us perhaps jill can you put the motion up and then i'd be looking

[0:09:14] Voice 7: for a board member to uh move the motion there we are looking for a mover here would anybody like

[0:09:31] Voice 7: to move the motion or read it aloud jill if

[0:09:36] Voice 6: you could make it a bit bigger maybe

[0:09:47] Voice 7: that's great i don't see any hands is there anyone that could read that

[0:09:50] Voice 7: there are two hands i'm not sure if they're showing up why am i not seeing them oh normally

[0:09:58] Voice 7: like really well you know

[0:10:01] Trustee Elliott: there they are

[0:10:01] Voice 7: i see just the elliot thank you all

[0:10:06] Trustee Elliott: right then i move

[0:10:06] Trustee Elliott: that the Islands Trust

[0:10:07] Trustee Elliott: Conservancy meeting be closed to the public in accordance with the

[0:10:11] Trustee Elliott: Community Charter Part 4, Division 3, Section 91E, the acquisition, disposition, or expropriation of

[0:10:19] Trustee Elliott: land or improvements. If the board considers that disclosure could reasonably be expected

[0:10:23] Trustee Elliott: to harm the interests of the Islands Trust Conservancy board and I, the receipt of advice

[0:10:28] Trustee Elliott: that is subject to solicitor-client privilege, including communications necessary for that

[0:10:34] Trustee Elliott: perfect purpose thank

[0:10:36] Voice 7: you and i'm looking for a seconder and i see trustee yates's hand

[0:10:42] Voice 7: fantastic and then i shall call the vote all in favor yay well done guys um motion carried

[0:10:52] Voice 7: all right so we will stop the recording and move into the in-camera session thank you

[0:10:58] Voice 7: welcome back everyone um we are on item number uh five so yeah sorry i didn't catch up there

[0:11:08] Voice 7: uh rise and report decisions from we have none to report at this time and now we're on to item

[0:11:14] Voice 7: number six which is the adoption of the minutes and these are the minutes from october 3rd are

[0:11:20] Voice 7: there any comments or any additions or amendment sorry any amendments from uh manager taro

[0:11:28] Voice 10: oh thank you um yes we had some um revision sent in from the board i'd like to go through the

[0:11:35] Voice 10: minutes if i may to show the changes that staff have put in thank you very much to the board

[0:11:40] Voice 10: members who have presented that i am um hoping to share the screen there we go one moment please

[0:11:53] Voice 10: okay make sure everybody can see the minutes yes yes yes sorry can we um

[0:12:05] Voice 3: drill in just a little

[0:12:07] Voice 3: bit please how's

[0:12:11] Voice 10: that uh

[0:12:15] Voice 3: that's good more

[0:12:16] Voice 10: maybe

[0:12:17] Voice 3: a little bit more oh

[0:12:19] Voice 10: i'm getting older these days

[0:12:20] Voice 10: absolutely i don't have

[0:12:21] Voice 3: my glasses i apologize no

[0:12:23] Voice 10: better for me so that perfect that's great

[0:12:28] Voice 10: Yeah.

[0:12:29] Voice 3: Thank you so much.

[0:12:30] Voice 10: You're welcome. No, that's good. Thank you. Okay. I apologize for

[0:12:36] Voice 10: looking away, but this is how it seems to be configured today. So I'm going to do that.

[0:12:41] Voice 10: So what I've done is right now I have the minutes in the simple view so that it's not confusing

[0:12:50] Voice 10: looking at all the markup, but I've highlighted the changes that we have made here. So

[0:12:58] Voice 10: So in the discussion referring to the 2026-27 budget request, the minutes were a little

[0:13:06] Voice 10: confusing in this clarification.

[0:13:08] Voice 10: So what I've done is we've rewritten that to read clarification regarding the roles

[0:13:14] Voice 10: of staff for monitoring of protected areas and that the, I'm not sure it makes sense

[0:13:20] Voice 10: still, clarification regarding the roles of staff for monitoring protected areas and

[0:13:27] Voice 10: And the new approach is to bring on a contractor to complete compliance monitoring to relieve

[0:13:34] Voice 10: some of the strain on protected areas management team and allow them to focus on key protected

[0:13:40] Voice 10: areas to address management concerns and violations.

[0:13:45] Voice 10: So first out, monitoring protected areas.

[0:13:57] Voice 10: Is that clear?

[0:13:59] Voice 10: Are there any questions or concerns?

[0:14:01] Voice 10: Would you like to see the original marker?

[0:14:07] Voice 7: The board, anybody care to see the original that's marked up?

[0:14:11] Voice 7: I'm looking at it now.

[0:14:12] Voice 7: It looks straightforward to me.

[0:14:16] Voice 7: It looks like we're going for accuracy, and I believe that is sufficient.

[0:14:27] Voice 3: Yeah, I'm happy seeing the revised version there.

[0:14:30] Voice 3: Thank you very much.

[0:14:31] Voice 10: Absolutely.

[0:14:32] Voice 10: Yeah.

[0:14:33] Voice 10: Okay, I will scroll on. The second section that we were working on were the verbal updates from Executive Committee and Trust Council and Financial Planning Committee.

[0:14:50] Voice 10: So, starting with the Executive Committee update, we added the line that Trustee Elliott

[0:14:58] Voice 10: presented.

[0:15:00] Voice 10: We clarified some of the UBCM text in these minutes, and the business cases and the reference

[0:15:13] Voice 10: to the biologists in the planning department, and what I can do, I'm just concerned this

[0:15:21] Voice 10: This might be a little messy, but that can kind of show you where we made some adjustments.

[0:15:35] Voice 7: That's great.

[0:15:38] Voice 7: Any comments from the board?

[0:15:43] Voice 7: Trustee Elliott, any?

[0:15:45] Voice 6: No, these are great.

[0:15:46] Voice 6: Thank you.

[0:15:47] Voice 6: No, good.

[0:15:48] Voice 6: Right on.

[0:15:49] Voice 6: Thank you.

[0:15:49] Voice 10: Great.

[0:15:54] Voice 10: Trust Council update.

[0:15:55] Voice 10: State. We rephrased, originally we had that Trustee Timothy, Vice Chair Timothy was representing

[0:16:05] Voice 10: the Islands Trust Conservancy as opposed to being a delegate from Telamination. So those

[0:16:12] Voice 10: are the edits we've made.

[0:16:29] Voice 7: How's that read to the board?

[0:16:31] Trustee Elliott: Trustee Elliott?

[0:16:32] Trustee Elliott: it i'm not sure about the second to last bullet a future presentation so i think this is referencing

[0:16:43] Trustee Elliott: the june trust council no sorry september trust council when the and i would remove manager it was

[0:16:52] Trustee Elliott: presented by the director i believe and work was done by the regional planning committee

[0:16:56] Trustee Elliott: but this should read that the bylaw compliance and enforcement

[0:17:00] Trustee Elliott: Enforcement policies was approved in principle, and will be presented for adoption at the December Trust Council in Victoria. So it's not a future presentation, I would just remove that. Maybe everything up to me.

[0:17:19] Voice 10: We don't

[0:17:19] Voice 10: have a manager by law compliance and enforcement.

[0:17:22] Voice 10: Yeah, but he did.

[0:17:23] Voice 10: Sorry, we don't have a director.

[0:17:25] Trustee Elliott: no i mean the director of planning services presented it so i just think this is a little

[0:17:30] Trustee Elliott: misleading so just a new yeah the new draft compliance and enforcement um broad

[0:17:41] Trustee Elliott: jet policies and projects will be presented for adoption yeah i think that's fine

[0:17:47] Trustee Elliott: it was at

[0:17:48] Trustee Elliott: september's meeting council approved it in principle and it should be presented for

[0:17:54] Trustee Elliott: adoption in yeah

[0:17:56] Voice 7: it was warren that did the presentation though wasn't it uh

[0:18:01] Trustee Elliott: did he thought

[0:18:03] Trustee Elliott: he just presented the it doesn't really matter the project trust council owns the project yes

[0:18:08] Voice 7: right okay

[0:18:10] Trustee Elliott: i understand yeah

[0:18:11] Voice 10: shall we just remove any reference to who presented it

[0:18:14] Voice 10: i

[0:18:15] Trustee Elliott: think that's yeah the new draft compliance and enforcement policy project policy amendment

[0:18:23] Trustee Elliott: amendment project it's kind of like the PSAP um thanks will be presented and I don't even know if

[0:18:32] Trustee Elliott: this is really relevant like somebody talked about it at the meeting so I guess it's a record of the

[0:18:41] Trustee Elliott: minutes I

[0:18:42] Voice 7: know it was it was this is at the yeah this was in the minutes that week we can remove

[0:18:48] Voice 7: them

[0:18:48] Voice 10: from the minutes altogether yeah

[0:18:50] Voice 7: this was part of the verbal update but uh yeah if that's

[0:18:54] Voice 7: simplest i mean there yeah the uh uh the draft compliance and enforcement policies will be

[0:19:00] Voice 7: reviewed in future that's yeah that was just mentioned at the as a part of the verbal update

[0:19:08] Voice 7: uh do we want to just remove them for ease i think though yeah let's just remove that then

[0:19:16] Voice 7: i'm fine with that yep sorry about

[0:19:18] Voice 10: that one that's okay i i heard a hand go up

[0:19:23] Voice 10: oh uh

[0:19:24] Voice 6: director frayer um i would just note like less is more when it comes to minutes you just

[0:19:29] Voice 6: you just want to give general highlights not all the specifics and i just want to make sure that

[0:19:34] Voice 6: we caught the typo on uh slam slamming um trustee tanner put in the um trustee tanner timothy put in

[0:19:44] Voice 6: the chat director

[0:19:47] Voice 3: brader yeah it's just a small typo at the top thank you for including in the

[0:19:52] Voice 3: minutes uh la amen is t-l-a and then the apostrophe after the t-l-a oh

[0:19:59] Voice 10: thank you just a

[0:20:00] Voice 3: just a little slight rearrangement thank you

[0:20:04] Voice 3: there may be an extra space there but i mean

[0:20:09] Voice 3: is that

[0:20:11] Voice 10: space not intentional uh

[0:20:13] Voice 8: oh

[0:20:14] Voice 3: no that is it is sorry okay yeah

[0:20:17] Voice 3: that's correct my bad no no

[0:20:19] Voice 10: that's that's i'm glad i asked and i do want to make note that there was mention to um to add um

[0:20:27] Voice 10: douglas white's um indigenous name and i i understand he has two so we have inserted both

[0:20:36] Voice 10: both of those names there

[0:20:38] Voice 3: not not to be um icky but i also have an indigenous name as well that

[0:20:46] Voice 3: If, to be consistent, if it'd

[0:20:49] Voice 10: be appropriate to

[0:20:50] Voice 3: include it, I can, should I email in the chat, or should I email it, sorry, put it in the chat?

[0:20:57] Voice 10: You can, if you could spell it out to me now, if, does that work? I can't see the chat at this moment.

[0:21:03] Voice 10: Yes.

[0:21:05] Voice 3: I

[0:21:06] Voice 10: can fix that.

[0:21:06] Voice 10: Because

[0:21:06] Voice 3: there's a way to...

[0:21:08] Voice 10: I can fix that.

[0:21:09] Voice 10: No, actually, I can't.

[0:21:28] Voice 10: I might just

[0:21:33] Voice 3: be easier to email it if that's okay.

[0:21:36] Voice 10: Absolutely.

[0:21:36] Voice 10: And

[0:21:37] Voice 3: what email should that go to?

[0:21:38] Voice 3: You can

[0:21:39] Voice 10: email that to me, W. Tyrrell.

[0:21:45] Voice 10: and i would encourage other board members to also send um names that they would like to be

[0:21:51] Voice 10: um addressed as fantastic and i apologize for not asking that from the get-go

[0:22:01] Voice 3: okay i sent sent that over okay

[0:22:10] Voice 10: my

[0:22:12] Voice 3: traditional name is non-com which in our ij youth and

[0:22:16] Voice 3: language translates to killer whale

[0:22:18] Voice 16: just

[0:22:22] Voice 3: share this for folks that may be curious

[0:22:27] Voice 18: Oh, okay.

[0:22:30] Voice 18: I'm on the subject of indigenous names. Should they not go first when we're

[0:22:40] Voice 18: before the English names?

[0:22:42] Voice 18: That was my next question. Thank you.

[0:22:45] Voice 18: That's the method I've been using.

[0:22:50] Voice 10: And would we then put vice chair or

[0:22:54] Voice 10: or Timothy in parentheses, or comma, or slash?

[0:22:59] Voice 18: Good question.

[0:23:00] Voice 18: For input from others.

[0:23:04] Voice 3: Yeah, that's a good question. That carry names.

[0:23:12] Voice 9: Yeah, I'm not sure.

[0:23:14] Voice 3: I guess you could put in brackets, Tan or Timothy.

[0:23:20] Voice 18: We were italicizing the English names.

[0:23:26] Voice 16: Okay, you

[0:23:27] Voice 18: could do that as well.

[0:23:27] Voice 18: When there was, when people were carried names.

[0:23:31] Voice 18: I

[0:23:42] Voice 10: would take direction right

[0:23:50] Voice 7: we have direction um so this is how by sure now

[0:23:59] Voice 7: you're gonna have to help me with the pronunciation one more time and

[0:24:02] Voice 3: non-com

[0:24:03] Voice 3: not

[0:24:04] Voice 7: come non-come non-come

[0:24:06] Voice 16: vice

[0:24:12] Voice 7: -chair non-come thank

[0:24:17] Voice 16: you thank you

[0:24:19] Voice 7: how

[0:24:19] Voice 10: does that how does that come across um

[0:24:23] Voice 3: i think i've come across well i mean often i get

[0:24:25] Voice 3: confused with timothy and tanner i don't know if it's necessary to put my first name there as well

[0:24:30] Voice 3: but i mean at this point we're pulling apart lego pieces no that's very important if that's if

[0:24:38] Voice 3: that's okay to include i think that would be helpful

[0:24:40] Voice 10: absolutely i i completely take your

[0:24:44] Voice 10: direction and i find this very important so i would like i think this is a good good time

[0:24:50] Voice 16: awesome thank you so much

[0:24:52] Voice 16: kind

[0:24:53] Voice 18: of i think it's kind of off topic but does islands trust have

[0:24:57] Voice 18: a style guy yes we do sorry

[0:25:03] Voice 3: jeannie you broke up for me what was that question i'm

[0:25:06] Voice 18: gonna put it in

[0:25:06] Voice 18: the chat because my internet sucks no worries dr

[0:25:10] Voice 6: freighter uh i heard the question it was which

[0:25:13] Voice 6: which was, do we have a style guide? The answer is yes. And I'm currently emailing both our

[0:25:18] Voice 6: Morgana van Nykerk, who oversees the style guide and also David Marler is director of legislative

[0:25:24] Voice 6: and information services. So we can update our minute taking guidelines. So perfect. Yeah. Thank

[0:25:30] Voice 6: you.

[0:25:34] Voice 10: Okay. I think we have decided to take this out of the minutes.

[0:25:41] Voice 7: Yes, please. Yeah,

[0:25:42] Voice 7: Yeah, it was confusing, and there were minutes, not seconds.

[0:25:47] Voice 10: Did I say seconds?

[0:25:50] Voice 7: No, I took a workshop one time around being a minute taker,

[0:25:55] Voice 7: and I'm more of a second taker and not a minute taker.

[0:25:58] Voice 7: I write down

[0:25:59] Voice 16: too much time,

[0:26:00] Voice 7: so I thought that was funny.

[0:26:03] Voice 3: I did the same when I was first doing minutes for Land Advisory Council.

[0:26:10] Voice 7: Yeah, yeah.

[0:26:11] Voice 3: A committee, sorry, not council.

[0:26:14] Voice 7: yeah it's hard not to write down everything yeah great all right so

[0:26:20] Voice 7: uh

[0:26:22] Voice 10: may i read or have everyone please read the last bullet mark

[0:26:33] Voice 10: not that there is quite a few i'm i'm inclined to remove um the coast salis and

[0:26:42] Voice 10: nojoth but then it might be confusing on the different names so i would take advice please

[0:26:48] Voice 10: on this

[0:26:48] Voice 7: I've seen it written this way in his biography which I think is consistent

[0:26:57] Voice 3: yeah that's yeah

[0:26:59] Voice 16: when

[0:27:03] Voice 4: he was that council he introduced himself with those names and he did

[0:27:06] Voice 4: say uh one was co-salish and one was new channel

[0:27:11] Voice 16: trustee

[0:27:18] Voice 3: yates I guess if that is how he expresses

[0:27:20] Voice 3: if he

[0:27:22] Voice 13: was to go to the longhouse they would uh they wouldn't say co-sellers they'd say uh

[0:27:27] Voice 13: i can't

[0:27:33] Voice 10: spell sorry apologies it's okay

[0:27:37] Voice 10: it's

[0:27:37] Voice 7: right below yeah is it it's on the next line

[0:27:41] Voice 7: yeah yeah

[0:27:42] Voice 3: chief of tsunami that's

[0:27:45] Voice 10: wonderful um now i have noticed on his um public accounts that

[0:28:00] Voice 10: the first name douglas s white came first so i'm happy to leave it as is or put it in front

[0:28:07] Voice 10: if there's a recommendation either way i

[0:28:10] Voice 7: don't have a preference either way i think

[0:28:13] Voice 7: for the minutes sake it takes uh it's clear i'm

[0:28:21] Voice 10: going to move on then

[0:28:24] Voice 10: so the first line here was just changed excellent

[0:28:30] Voice 7: looks good okay

[0:28:32] Voice 10: fantastic

[0:28:34] Voice 7: and then so we'll be

[0:28:35] Voice 7: be looking are there any more comments from the board uh seeing none i'll need a motion because

[0:28:44] Voice 7: we've amended the minutes looking for a motion uh

[0:28:56] Trustee Elliott: trustee elliot i move that the minutes of the

[0:29:00] Trustee Elliott: october 3rd 2025 meeting be adopted as amended thank

[0:29:08] Voice 7: you looking for a seconder uh vice chair

[0:29:13] Voice 7: and i come good thank you all right um then i'll call the vote all in favor

[0:29:28] Voice 7: awesome motion carried good work guys all right we'll move on to

[0:29:38] Voice 7: uh item number seven follow-up action list move that over to you director turrell if there's any

[0:29:45] Voice 7: comments from the from the board any questions uh seeing none i'm gonna put myself on the speaker's

[0:29:58] Voice 7: list.

[0:30:00] Voice 7: because we're in the open meeting right now, too.

[0:30:01] Voice 7: I'm wondering if you can give me a little bit of information

[0:30:06] Voice 7: about archiving moments or archiving items,

[0:30:11] Voice 7: maybe so that the people that you've been meeting in the future

[0:30:15] Voice 7: understand what's happening here,

[0:30:17] Voice 7: because it seems to be the first time that we've done this.

[0:30:22] Voice 10: Absolutely. I would be happy to do that.

[0:30:26] Voice 10: I would like to refer to the first follow-up action list.

[0:30:32] Voice 10: item which is from May 2021 and the update I've provided is that sorry could you scroll back down

[0:30:41] Voice 10: thank you um the staff have updated the public acquisitions report for the project file

[0:30:46] Voice 10: adding the letter has been received for the landowner and that we will be archiving

[0:30:52] Voice 10: this fuel after the meeting being that it will be completed and that any further updates will

[0:31:00] Voice 10: be provided at every board meeting under the public acquisitions report if that's acceptable

[0:31:06] Voice 10: to the board any

[0:31:09] Voice 7: comments from the board none thank you uh then maybe we'll move on

[0:31:17] Voice 7: i

[0:31:18] Voice 10: believe there are more sorry oh for sure would

[0:31:22] Voice 7: you

[0:31:23] Voice 10: like to go through each one

[0:31:24] Voice 10: uh

[0:31:26] Voice 7: let's

[0:31:26] Voice 10: do that yes

[0:31:27] Voice 7: please okay

[0:31:28] Voice 10: so um from may 2024 meeting on the 28th um we have um

[0:31:34] Voice 10: the itc board request staff to explore options and potential climate change research projects

[0:31:39] Voice 10: to address climate change emergency on itc protected areas once itc has a new property

[0:31:45] Voice 10: management team lead our update is that the team lead position will be in full capacity by the end

[0:31:51] Voice 10: end of 2025. Investigating climate change research projects are a significant part of an overall

[0:31:57] Voice 10: protected areas ecological integrity monitoring program, beginning with developing a strategy

[0:32:03] Voice 10: and project charter. This will be an ongoing, this is an ongoing project scope, which doesn't

[0:32:08] Voice 10: have a definitive end. And I suggest removing this from the fuel and that staff report out on

[0:32:14] Voice 10: progress in quarterly reports to TC.

[0:32:18] Voice 16: Thank you. The

[0:32:29] Voice 7: next one's on November 19th. Oh,

[0:32:31] Voice 7: Trustee Yates, I'm sorry, I just

[0:32:33] Voice 4: noticed your hand. Thank you. I think that's a really good

[0:32:36] Voice 4: recommendation from Manager Tyrrell. So thank you for that. Otherwise, it'll be on this list forever.

[0:32:43] Voice 4: Right. Good point. Good point.

[0:32:48] Voice 10: Okay. And if we scroll down.

[0:32:51] Voice 7: Yeah, it's November 19th, is it?

[0:32:59] Voice 10: Yes.

[0:33:00] Voice 10: So this, again, is very similar to the one discussed previously, that staff requests

[0:33:06] Voice 10: this follow-up action item list be archived.

[0:33:09] Voice 10: Each year, the annual covenant NAPTEP monitoring report is presented, and staff are addressing

[0:33:14] Voice 10: violations and ecological concerns for covenants on a regular and ongoing basis.

[0:33:19] Voice 10: Therefore, this item does not have a definitive end, and staff will be providing updates as

[0:33:23] Voice 10: required at every board meeting thank

[0:33:27] Voice 7: you uh trustee elliott thank

[0:33:38] Trustee Elliott: you chair um just back

[0:33:40] Trustee Elliott: one i guess page 13 uh related to policies on the acquisition of lands and covenants

[0:33:50] Trustee Elliott: i just need a little refresher um is the the updated policies is this strictly related to

[0:33:57] Trustee Elliott: what's listed the firewood priority mortgage is minimum size landholder support

[0:34:03] Trustee Elliott: I'm trying to remember what else and so kind of is this forward-looking enough and I know we will

[0:34:12] Trustee Elliott: get a presentation will this be forward-looking enough that any direction that we get from the

[0:34:21] Trustee Elliott: engagement with First Nations on the five-year plan for instance will these policies have to

[0:34:27] Trustee Elliott: be reviewed and updated again if if we get significant input changes how we do securement

[0:34:36] Voice 7: manager carol thank

[0:34:40] Voice 10: you um my recommendation would be that we review policy and more discuss

[0:34:46] Voice 10: the policy that are being presented um the policies will be i was just speaking with

[0:34:52] Voice 10: director freighter about this policies should be reviewed from an indigenous and reconciliation

[0:34:57] Voice 10: perspective before being adopted. And the engagement process with First Nations and

[0:35:06] Voice 10: Indigenous governing bodies should inform policy. And so the board could make a decision on choosing

[0:35:13] Voice 10: to withhold approval of policies, waiting for feedback from nations.

[0:35:21] Voice 7: Thank you. Did you have a follow-up, Trustee Elliott?

[0:35:23] Trustee Elliott: No, that's good food for thought. Thanks.

[0:35:26] Trustee Elliott: Awesome. Thank you.

[0:35:29] Voice 7: Please proceed.

[0:35:35] Voice 10: if we could scroll through the fuel continue scrolling thanks okay um i don't think we had

[0:35:46] Voice 10: any questions on that one no

[0:35:54] Voice 7: i didn't have any questions thanks nothing

[0:36:00] Voice 10: there for archiving

[0:36:04] Voice 10: um that nothing there that was it then

[0:36:24] Voice 7: the last page yep great thank you that completes the uh

[0:36:28] Voice 7: follow-up action list thank you and we'll move on to business item number eight

[0:36:34] Voice 7: um 8.1.1 was a proposed meeting schedule i

[0:36:44] Voice 10: can speak to this um so every year we present

[0:36:48] Voice 10: a proposed meeting schedule for the next fiscal for board meetings and we have recommendations

[0:36:54] Voice 10: recommendations on the table. The purpose of this request for decision is to confirm

[0:37:00] Voice 10: that the Island Trust Conservancy Board meeting dates for next fiscal from April 2026

[0:37:05] Voice 10: to the end of March 2027. This is a recent change from going by calendar year. We now go by fiscal

[0:37:13] Voice 10: year. The purpose is also to confirm the dates for in-person board meetings, to confirm the

[0:37:20] Voice 10: the board and executive committee joint liaison meeting date that's hosted by the conservancy

[0:37:27] Voice 10: board and to advise board members the meeting date selected by executive committee for the

[0:37:32] Voice 10: ITC board members to join attend one regularly scheduled meeting all

[0:37:40] Voice 7: right we'll put it up to

[0:37:41] Voice 7: the board any comments on this proposed schedule how do we feel about the recommendations are we

[0:37:58] Voice 7: Are you actually ready to move forward already?

[0:38:05] Voice 7: Yeah, it looks like we are.

[0:38:08] Voice 7: That's a good decision.

[0:38:09] Voice 7: I'll be looking for someone to make the motion then.

[0:38:12] Voice 7: Trustee Yates.

[0:38:14] Voice 4: Thank you, Chair Govro.

[0:38:15] Voice 4: I move that the Islands Trust Conservancy Board adopt the proposed 2026-27 Islands Trust Conservancy Board meeting dates from April 1st, 2026 until March 31st, 2027 as presented.

[0:38:30] Voice 4: And that the Islands Trust Conservancy Board request staff to schedule the meeting dates of May 12, 2026, September 29, 2026, November 24, 2026, and January 19, 2027 as electronic meetings and list the Victoria office boardroom as the public meeting location.

[0:38:52] Voice 4: And that the Islands Trust Conservancy Board request staff to schedule two in-person meeting dates on July 28, 2026 and March 23, 2027.

[0:39:05] Voice 7: Thank you. Looking for a seconder.

[0:39:10] Voice 7: Trustee Elliott seconds.

[0:39:13] Voice 7: Any further discussion?

[0:39:15] Voice 7: Seeing none, I will call the vote.

[0:39:17] Voice 7: All in favor?

[0:39:20] Voice 7: Excellent.

[0:39:22] Voice 7: Motion carried.

[0:39:24] Voice 7: Thank you.

[0:39:25] Voice 7: Moving on.

[0:39:26] Voice 7: 8.1.2. Yeah, 2025 Nature Reserve Monitoring Report. And turn that over.

[0:39:36] Voice 1: Hello. Hi.

[0:39:39] Voice 1: Thank you so much, Chair. I'm very happy to be here. I am also very happy to report

[0:39:46] Voice 1: that the 2025 monitoring season for the 34 nature reserves resulted in no major issues. The visits

[0:39:53] Voice 1: Visits were a fantastic opportunity to build relationships with all the partners and have

[0:39:57] Voice 1: a chance to meet on-site to discuss management needs into the future.

[0:40:01] Voice 1: The monitoring visits help set priority activities for the next fiscal and where to spend our

[0:40:07] Voice 1: limited resources balanced between all the ITC's protected areas.

[0:40:12] Voice 1: And some of the common activities that we discuss are the trail maintenance to ensure

[0:40:16] Voice 1: safety and that the public can easily find their way with as little damage to the land

[0:40:20] Voice 1: as possible and to stay off adjacent private property.

[0:40:24] Voice 1: Invasive species, which are a constant struggle and require management and removal each year,

[0:40:29] Voice 1: we prioritize based on the type of invasive and abundance.

[0:40:34] Voice 1: The restoration projects, where planting of native species and management of invasive

[0:40:39] Voice 1: species often go hand in hand.

[0:40:42] Voice 1: And dealing with the ongoing projects of the ITC protected area policies, which are in

[0:40:51] Voice 1: the process of being updated which may change how nature reserves are managed from policy around

[0:40:56] Voice 1: acquisitions to management plan development and risk assessment and there are also some multiple

[0:41:02] Voice 1: tech and application improvements that need to be addressed to make monitoring and management

[0:41:06] Voice 1: of the protected areas more efficient and effective which is happening year on year and

[0:41:12] Voice 1: includes improving the field maps application that staff presently use and we are implementing

[0:41:18] Voice 1: Granting survey 123 which works in conjunction with field maps next year to complete the site site forms digitally, which hopefully will be too much more efficient system and improving how spatial data and photos are able to be utilized and viewed.

[0:41:33] Voice 1: I am happy to take any questions.

[0:41:36] Voice 7: Thank you.

[0:41:38] Voice 7: I turned over to the board any questions.

[0:41:44] Voice 3: That's super exciting and just congratulations on that and it's going to be wonderful tools to use for this.

[0:41:50] Voice 3: thank

[0:41:51] Voice 1: you any

[0:41:57] Voice 7: other comments or there's a motion to accept the to receive the

[0:42:07] Voice 7: the report justy elliott or

[0:42:13] Trustee Elliott: i'd be pleased to move that the islands trust conservancy board

[0:42:17] Trustee Elliott: accept the islands trust conservancy nature reserve monitoring report 2025 and request staff

[0:42:24] Trustee Elliott: to address compliance and ecological concerns as identified in the report thank

[0:42:29] Voice 7: you looking for

[0:42:30] Voice 7: we're seconder. I see Trustee Yates' hand. Fantastic. Any other discussion or comments?

[0:42:39] Voice 7: What a great report to read. Then I will call the vote. All in favor?

[0:42:47] Voice 7: Aye. Great. Motion carried. Thank you very much.

[0:42:57] Voice 7: all right we will move on to item 8.1.3 uh the coons nap tap covenant let me answer that one

[0:43:08] Voice 7: there too uh specialist martel yes

[0:43:12] Voice 15: thank you um this is just uh an item for the board to consider

[0:43:17] Voice 15: going back to the coons nap tip covenant on gabriola which one other update is that we just

[0:43:24] Voice 15: as of a few days ago have filed the amendment to this covenant which was required there were

[0:43:29] Voice 15: there was some lack of clarity in the baseline that got fixed we've got it all done that just

[0:43:34] Voice 15: got filed this request for decision before the board is whether or not to approve

[0:43:41] Voice 15: an allocation of an additional piece of funding to support the land appraisal that's required

[0:43:49] Voice 15: in order to apply to the Ecological Gift Program for this property.

[0:43:55] Voice 15: I can answer any questions.

[0:43:58] Voice 15: It's similar to the request that came before the board last year around this same topic.

[0:44:04] Voice 7: Great. I'll open it up to the board. Any questions?

[0:44:20] Voice 3: Sorry, none for me.

[0:44:25] Trustee Elliott: Justy Elliott, any comments?

[0:44:28] Trustee Elliott: You must have read my mind there, Chair.

[0:44:32] Trustee Elliott: question um i was looking for how much sort of back sorry down in the other section page 43

[0:44:42] Trustee Elliott: we sort of got an overview of other fees that have been sponsored um and so quite a bit has

[0:44:51] Trustee Elliott: been provided have we essentially subsidized all the costs for this uh not to be sponsorship

[0:44:59] Trustee Elliott: And how much is left in the grant?

[0:45:03] Voice 15: The Opportunity Fund has nothing left that was granted to the Gabriola Land and Trails Trust.

[0:45:11] Voice 15: That has been fully expended.

[0:45:15] Voice 15: The $2,000?

[0:45:16] Voice 15: No, sorry.

[0:45:18] Voice 15: Oh, of what has already been.

[0:45:19] Voice 15: No, so what was approved last year was $2,000 towards the appraisal, sort of a 50-50 split.

[0:45:26] Voice 15: But neither of the other two parties is able to pay that other half, the remaining $2,200.

[0:45:34] Voice 15: And that's why staff has come back to the board to ask for your consideration in covering the full cost for this appraisal.

[0:45:43] Trustee Elliott: Okay.

[0:45:43] Trustee Elliott: And this is coming from the Opportunity Grant or the Securement Fund?

[0:45:47] Voice 15: No, it'll be coming from the Securement Fund.

[0:45:49] Trustee Elliott: Okay.

[0:45:50] Trustee Elliott: Okay. And also, then my question was, how much is left in the budget for this year in the

[0:45:57] Trustee Elliott: Securement Fund of what was budgeted?

[0:46:01] Voice 15: I think, I don't know what the full budget was in the end.

[0:46:05] Voice 15: We have not spent anything out of it, as I recall, unless Manager Tyrrell, can you correct me if I'm

[0:46:11] Voice 15: wrong there?

[0:46:12] Voice 7: Manager Tyrrell's hands up. Manager Tyrrell, go ahead.

[0:46:15] Voice 10: Just taking a moment to get

[0:46:17] Voice 10: this up um we have ample budget available in that budget line and currently but

[0:46:30] Voice 15: to answer the other

[0:46:31] Voice 15: piece of your question trustee elliot yes um the the islands trust conservancy and gabriola land

[0:46:38] Voice 15: and trails trust have paid for almost all of the costs associated with this covenant which is not

[0:46:47] Voice 10: unusual giving that many land holders that apply for protection of conservation lands on their

[0:46:53] Voice 10: property are doing so out of out of a legacy to protect their land. The total budget for

[0:47:03] Voice 10: land securement and conservation planning which are combined this current fiscal

[0:47:08] Voice 10: school is 27 000 that's including 12 000 from the species at risk uh budget and to date we have

[0:47:17] Voice 10: spent i i can't say for sure because we're not up to date but we have ample funds remaining in the

[0:47:27] Voice 10: budget for that and yeah

[0:47:29] Trustee Elliott: i didn't mean to belabor this but we are going into budget preparation

[0:47:33] Trustee Elliott: season so uh everything now comes down to what have we what are we funding um what will trust

[0:47:41] Trustee Elliott: council support and so i'm asking these questions to sort of tease out the actual needs over the

[0:47:46] Trustee Elliott: year and um because these are all they're coming from taxation um when we asked anyway i'm not

[0:47:54] Trustee Elliott: going to get into the whole process but i just wanted to get that overview so thanks

[0:47:58] Trustee Elliott: and yes to support the recommendation uh

[0:48:03] Voice 7: vice chair nickle thank

[0:48:06] Voice 3: you um just a bit of a silly

[0:48:09] Voice 3: silly question. And I understand there's no such thing as a silly question, but I'm curious for

[0:48:15] Voice 3: the assessment of the property or appropriate land appraisal. Can they not just use the most

[0:48:19] Voice 3: recent like BC assessment or does it? No. No,

[0:48:23] Voice 15: because what this, what this one does is this

[0:48:25] Voice 15: one actually looks at what the impact of the covenant is on the probable market value. And

[0:48:32] Voice 15: so BC assessment won't be doing that. And that it has to be done by an independent appraiser in

[0:48:36] Voice 15: in order to meet the terms of the Ecological Gift Program.

[0:48:40] Voice 3: Thank you very much.

[0:48:43] Voice 15: Did any of the board members want me to go over

[0:48:45] Voice 15: what the Ecological Program is and does at this point?

[0:48:48] Voice 15: It's something we talk about,

[0:48:49] Voice 15: but I realize I don't know if everyone even knows.

[0:48:52] Voice 7: I think it's a big subject.

[0:48:53] Voice 7: I don't understand it all myself too.

[0:48:55] Voice 7: I've been trying to research it a little bit.

[0:48:58] Voice 7: So I know bits and pieces as it maybe it relates to this.

[0:49:01] Voice 15: I can give you the two sentence version is that

[0:49:04] Voice 7: That

[0:49:04] Voice 15: if a gift of covenant or gift of land and with a conservation covenant, because you're giving away some of the rights to the land, that's considered a gift as well.

[0:49:17] Voice 15: So you can put a monetary value on that because of how it affects the value of the land.

[0:49:21] Voice 15: And under the ecological gifts program, you can get a receipt, a gift receipt for your income taxes related to that difference in value.

[0:49:32] Voice 15: So for example, a covenant that we did on North Pender a few years ago, the property value of the property went from $600,000 to $300,000 when the covenant was placed, the appraised value.

[0:49:47] Voice 15: So those landholders get a charitable gift receipt for $300,000. And there are some differences compared to other types of gift receipts, you can use it for a full 10 years, instead of usually only have five to use it. And when you dispose of some of your rights to land, it can trigger capital gains tax, which is tax on the change in value of the land from when you acquired it to now.

[0:50:13] Voice 15: And if it's a designated ecological gift, then you don't have to pay those capital gains taxes.

[0:50:19] Voice 15: And it also confers extra levels of protection for the property itself as well.

[0:50:23] Voice 15: So if the covenant is ever breached or the use changes, then there are further penalties.

[0:50:30] Voice 15: So there's two pieces to it.

[0:50:32] Voice 15: What we've, most people, they get, essentially don't pay income tax for the next 10 years because most of the people we live with don't have a big income to offset this ecological, you know, they've got land value, but not income value.

[0:50:48] Voice 15: To answer Toby Elliott's question, Trustee Elliott's rather, yes, we've, there's various synopses and short descriptions that I can ensure go to the board members.

[0:51:00] Voice 15: Yes.

[0:51:00] Voice 15: Wonderful.

[0:51:01] Voice 7: Thank you.

[0:51:02] Voice 7: Thank you.

[0:51:03] Voice 7: manager Tyrell I

[0:51:07] Voice 10: was responding to a question in the chat staff can prepare a written primer

[0:51:12] Voice 10: for board members to be distributed absolutely thank you specialist Martel for that overview

[0:51:19] Voice 10: that's fantastic I just wanted to add that the capital gain sorry capital gains the eco gift

[0:51:25] Voice 10: ecological gifts program also provides the additional benefit to land holders for

[0:51:31] Voice 10: conservation purposes um that offset 100 of the gift as opposed

[0:51:36] Voice 10: to 80 of the gift and again

[0:51:38] Voice 10: extending from five to ten years and then the other benefit of that ecological gifts is the um

[0:51:47] Voice 10: it is distributed by environment and climate change canada and they become sort of a i would

[0:51:56] Voice 10: say an additional um body that is responsible for upholding the conservation terms if they hold us

[0:52:05] Voice 10: as a land trust responsible for upholding those terms so it can provide that extra um security

[0:52:14] Voice 7: thank you uh any other questions for the board maybe some indication on how which way you're

[0:52:22] Voice 7: leading do you agree with the recommendations or if you have any more questions as uh vice chair

[0:52:29] Voice 7: said there are no silly questions great uh i will put myself on the speaker's list seeing there's

[0:52:38] Voice 7: none too i'm in favor of the recommendation the covenant couldn't go through without this

[0:52:42] Voice 7: appraisal so i think we should support it um thank you

[0:52:46] Voice 7: seeing no more comments from the board

[0:52:52] Voice 7: word perhaps no more discussion perhaps we're ready for a vote um trustee yates have we made

[0:53:00] Voice 7: the motion no we have not

[0:53:02] Voice 4: i'm happy to make this motion thank you please proceed i move that the

[0:53:06] Voice 4: island's trust conservancy board allocates two thousand two hundred dollars from our existing

[0:53:11] Voice 4: securement budget toward the cost of an ecological gifts program land appraisal for a natural area

[0:53:18] Voice 4: protection tax exemption program covenant on Gabriela Island. Thank

[0:53:23] Voice 7: you. Looking for a

[0:53:25] Voice 7: seconder. Trustee Elliott, is he a seconder? Is there any further discussion? Seeing none,

[0:53:40] Voice 7: I shall call the vote. All in favor? Myself included. Motion carries. Thank you, everyone.

[0:53:50] Voice 7: and now we'll move on to item 8.1.4 opportunity fund application um over to specialist martel

[0:54:04] Voice 7: and

[0:54:07] Voice 15: specialist richards hi yes i think it's specialist richards who will do this one

[0:54:13] Voice 15: great

[0:54:14] Voice 11: thank you good afternoon everyone um yes this is a just a application for opportunity

[0:54:21] Voice 11: shindi fund grant from the from the bc conservation foundation a little while ago

[0:54:32] Voice 11: they received a grant from the bc conservation fund contingent on obtaining matching funds and

[0:54:41] Voice 11: their projects around establishing a provincial seed bank focused on the the species from the

[0:54:50] Voice 11: the Gary oak ecosystem um they you know there's uh there's ample funds in the opportunity fund

[0:55:00] Voice 11: at the moment um we without including the million dollar donation um there's a bit of a financial

[0:55:09] Voice 11: analysis down further down on the request for decision um and it's a little different to

[0:55:18] Voice 11: land securement project it's more it's similar to the to the nature stewards projects from

[0:55:25] Voice 11: gabriella and thetis island in a funding sense um so that it it will be funding a project that will

[0:55:36] Voice 11: support biodiversity and conservation um so happy to take any questions i'm i'm not personally

[0:55:43] Voice 11: certainly super familiar with their project but a couple of our staff are so

[0:55:50] Voice 11: happy to answer any questions.

[0:55:53] Voice 7: Thank you are there any questions? I just had a question about

[0:56:03] Voice 7: matching funds is there something in their briefing about matching funds?

[0:56:07] Voice 11: Yeah that's right

[0:56:07] Voice 11: they received a grant from the BC Conservation Fund for their work on this and they're tracking

[0:56:17] Voice 11: down the matching funds, and if this application were to be successful, that would contribute to

[0:56:25] Voice 11: their matching funds that they need.

[0:56:29] Voice 7: Thank you. Manager Tyrrell.

[0:56:32] Voice 10: I was just going to provide a little bit of clarification because it is a little confusing.

[0:56:37] Voice 10: The names are very similar, so the request...

[0:56:43] Voice 7: Oh, I lost audio on Wendy. Did anybody else

[0:56:47] Voice 7: to this audio yes

[0:56:48] Voice 3: i did as well it might be a zoom glitch so your your mic is unmuted but we lost

[0:56:53] Voice 3: audio um

[0:56:58] Voice 2: yes um hello

[0:57:02] Voice 10: yeah there

[0:57:03] Voice 2: thanks

[0:57:05] Voice 10: i'm sorry about that i just re-plugged in seems to be

[0:57:09] Voice 10: working um uh and the the organization requesting the fund is has received a grant um from the bc

[0:57:19] Voice 10: conservation fund which is a different organization so they need a match funder that is not a federal

[0:57:27] Voice 10: funder federal match sorry does that is that clarify it's a federal badge no it cannot be a

[0:57:37] Voice 10: federal match okay

[0:57:44] Trustee Elliott: trustee elliott i support this um i think it's a great request it's really

[0:57:53] Trustee Elliott: innovative um and protecting culturally significant plant species is i think really

[0:58:00] Trustee Elliott: in line with what we do so be happy to support this and i love the report good job thank you

[0:58:08] Trustee Elliott: are

[0:58:09] Voice 7: there any uh other board members i wish to express how they feel about it um vice chair

[0:58:22] Voice 3: Yeah, thank you, Chair Gavro. Just to echo Trustee Elliott, you know, Gary Oak ecosystems are so rare and important and this is an initiative that definitely should be supporting and glad to support.

[0:58:38] Voice 3: And I always think fondly of my time at Trinity Western University under my undergrad that we'd go visit Salt Spring Island to the property that Trinity Western

[0:58:45] Voice 3: and phones and learning about the Gary Oak ecosystem.

[0:58:49] Voice 3: So this is wonderful and I'm really happy to see this proposal come through.

[0:58:56] Voice 3: Back to you, Chair Gavro.

[0:58:58] Voice 3: Sorry, I was going to pass it to Trustee Yates.

[0:59:01] Voice 4: Fantastic.

[0:59:01] Voice 4: Go ahead, Trustee Yates.

[0:59:03] Voice 4: Yeah, I think this is a really good one.

[0:59:06] Voice 4: And thank you so much for the report, Specialist Richards.

[0:59:09] Voice 4: It's a great report.

[0:59:10] Voice 4: I know I follow very closely the Gary Oak Ecosystem Restoration Team work and what they do in the trust area and nearby, and it's just so important to do this kind of work.

[0:59:26] Voice 4: I did have one little question. I know about two years ago, we were informed at some point that we should be calling it Prairie Oak rather than Gary Oak, but that seems to have disappeared. I wonder if anyone knows about that.

[0:59:42] Voice 7: Coastal Prairie Oak, I see in the chat. Interesting. Specialist Martel.

[0:59:51] Voice 15: Yeah, I can speak to that, or actually Manager Tyrrell could as well.

[0:59:56] Voice 15: My understanding is that there's a desire to move away.

[1:00:00] Voice 15: from the colonial name but there isn't exactly um agreement on what the the name should be because

[1:00:07] Voice 15: prairie doesn't describe our ecosystems here the same way it does those in oregon or washington

[1:00:13] Voice 15: state uh for example and it doesn't conjure the same we've spent so many years trying to

[1:00:21] Voice 15: educate people about woodlands and meadows and so that word prairie doesn't speak the same way

[1:00:28] Voice 15: so that's part of what's going on there thank

[1:00:34] Voice 6: you director freighter um what i can just add

[1:00:39] Voice 6: to that conversation is yes we did receive advice from a lead provincial biologist with

[1:00:43] Voice 6: recommendations for the new draft policy statement with the coastal prairie oak um language so you'll

[1:00:50] Voice 6: when it gets referred to you you'll see that in there and if the board wishes to provide comment

[1:00:54] Voice 6: back to trust council about that language it could do so when it receives that referral

[1:00:58] Voice 6: all.

[1:01:00] Voice 7: Right on. Thank you. Any more comments or questions from the board? Not to put you on the

[1:01:10] Voice 7: spot, Trustee Jorgensen, but do you have any comments?

[1:01:16] Voice 18: I do not. I do like what I'm hearing,

[1:01:19] Voice 18: though, with the questions and clarifications. So yeah, I'm good. Thank

[1:01:23] Voice 7: you. Thank you. Thank you.

[1:01:26] Voice 7: Then I think we're ready for the call to vote. I see Director Frater's hands up still. Perhaps

[1:01:33] Voice 7: Right. Then I'm looking for a mover.

[1:01:43] Voice 7: Trustee Yates.

[1:01:45] Voice 4: I move that the Islands Trust Conservancy provide a $10,000 grant to the British Columbia Conservation Foundation from the Opportunity Fund, I think that is,

[1:01:58] Voice 4: to support seed collection in Gary Oak ecosystems with a focus on rare and culturally significant plant species to contribute to the BC Seed Bank Network.

[1:02:09] Voice 4: work. Thank you. I'm

[1:02:13] Voice 7: looking for a seconder. Vice Chair Neckham. Thank you. All right. Any more

[1:02:25] Voice 7: discussion? No. Then I shall call the vote. I'm going slowly because it seems like the internet,

[1:02:33] Voice 7: maybe the bandwidth, some of the screens are blacking out. So I'm not sure if that's mine or

[1:02:40] Voice 7: not. So I'll just go slowly. I'm going to call the vote. All those in favor, raise your hand.

[1:02:47] Voice 7: thank you fantastic motion carried lower your hands please nice work thank you uh then we'll

[1:03:04] Voice 7: move on to item 8.2 8.2.1 the 2026 draft budget um over to you manager taro thank

[1:03:25] Voice 10: you um we are

[1:03:27] Voice 10: are presenting a request for decision, or sorry, a briefing to convey a resolution from

[1:03:36] Voice 10: the Financial Planning Committee to the Islands Trust Conservancy Board regarding the Islands

[1:03:40] Voice 10: Trust Conservancy's proposed 2026-27 draft budget.

[1:03:47] Voice 10: I can provide some background if needed.

[1:03:51] Voice 10: There were some questions and conversations around the Opportunity Fund, and so I'm happy

[1:03:57] Voice 10: to answer questions and also director freighter may provide additional insight given my limited

[1:04:05] Voice 10: time with the organization thank

[1:04:09] Voice 7: you any any questions from the board trustee elliott

[1:04:19] Trustee Elliott: i'm

[1:04:21] Trustee Elliott: sorry to be you at first um i i guess i i just want to offer some context because i do wear many

[1:04:27] Trustee Elliott: hats and was in this financial planning committee meeting i actually might have put um put this

[1:04:33] Trustee Elliott: resolution together and it's not because I necessarily believe the opportunity

[1:04:42] Trustee Elliott: fund should be used to offset taxes but I'm recognizing that there is going to

[1:04:49] Trustee Elliott: be significant tax pressure this year there are a lot of business cases coming

[1:04:57] Trustee Elliott: coming forward for new staff positions many this Conservancy has seen of course but we're

[1:05:06] Trustee Elliott: not the only body that needs work done particularly in the area of Indigenous relations and policy

[1:05:15] Trustee Elliott: work and GIS which the Conservancy has asked for as well we really need sort of a systems

[1:05:24] Trustee Elliott: upgrade in a lot of different areas of the islands trust and this seems to be the year when a lot of

[1:05:28] Trustee Elliott: those requests are coming together so i was thinking creatively in this meeting of how can

[1:05:37] Trustee Elliott: we do the work that we need to do um and offset some of the tax increases that are coming

[1:05:45] Trustee Elliott: and just for those of you that aren't don't sit in the trust council um or your provincial

[1:05:53] Trustee Elliott: appointees or new, Bowen Island municipality is part of the trust area, but it does not pay

[1:06:02] Trustee Elliott: and receive services for planning. They have that with their municipality. And so they get

[1:06:10] Trustee Elliott: hit disproportionately when we increase trust area service budget items or conservancy costs,

[1:06:19] Trustee Elliott: And they pay a portion of the operating costs. And Director Freider can please correct me if I'm wrong. So there was a large jump. I think it was like 34% increase over last year. And so we've been whittling that down and trying to mitigate sort of the large increases.

[1:06:39] Trustee Elliott: But there's just the reality is a lot of sort of big updates are coming forward this year. So I think this is a conversation that the board should have. And I wonder if chair, everyone can kind of have some time to share what they think.

[1:06:58] Trustee Elliott: But why or why not would we use some of the large donation that was made to use it for certain projects or services that we do already? Could we use it for, for instance, what I was thinking of the new archaeological assessments that are going to be required and that we want to do for new properties?

[1:07:26] Trustee Elliott: I think they're $20,000 each, those kinds of things. I was wondering if the Opportunity Fund could help supply so that we don't have to increase taxes quite so much. There is going to be an increase, that's reality.

[1:07:41] Trustee Elliott: reality but yeah this is sort of a strategic conversation as how how does the board want to

[1:07:48] Trustee Elliott: handle that and also the public perception to a large donation should we be using that money to

[1:07:54] Trustee Elliott: go towards things that the opportunity fund can can be directed towards and and would that be in

[1:08:07] Trustee Elliott: line with um yeah and do we have a strategy for that so yeah i i hope that context is helpful but

[1:08:16] Trustee Elliott: there's a lot of discussion going on about budget time and it's it's going to be a tough year

[1:08:20] Trustee Elliott: thank

[1:08:21] Voice 7: you very much for that trustee elliott yeah it's a very tight budget year uh i'm very

[1:08:30] Voice 7: thankful to have uh these board members um everyone these these two here they're they're

[1:08:38] Voice 7: great they're really good uh

[1:08:40] Voice 4: anyway trustee yates yeah thank you for that sort of background

[1:08:44] Voice 4: information trustee elliott because it is very helpful to have that um in context of what to do

[1:08:52] Voice 4: what to do about this donation and i have thought back and forth and sideways and upside down on

[1:08:58] Voice 4: this my own personal sentiment would be if i were the donor i would not want it used to offset

[1:09:08] Voice 4: set um tax i just wouldn't you know but that's just my own but i really am very conscious of

[1:09:15] Voice 4: um the fact that we have to increase the budget this year we don't exactly know by how much yet

[1:09:22] Voice 4: i'm sure there will be some more uh beveling of the budget but i'm so protective of the

[1:09:29] Voice 4: conservancy that that's like that matters almost more to me than almost that even matters more to

[1:09:36] Voice 4: to me than in-person meetings, which, and those matter a lot. So that's just my own feelings on

[1:09:44] Voice 4: this, but I'm always working towards consensus as well. So I think we have some very wise board

[1:09:50] Voice 4: members here and it'd be good to hear from everyone.

[1:09:57] Voice 7: All right. Any other board member

[1:10:00] Voice 7: wish to speak? I can take a moment. Yes, this is a very complex idea, sitting on council

[1:10:09] Voice 7: Council and sitting as chair for the Island Trust Conservancy, there's a lot of capacity

[1:10:18] Voice 7: issues that are affecting the organizations, but we're also very different organizations

[1:10:25] Voice 7: too.

[1:10:26] Voice 7: Most, well, the work that the Island Trust Conservancy does is legislated, mandate.

[1:10:32] Voice 7: There's no just nice stabs in our budget.

[1:10:35] Voice 7: These are all asks in our budget that I think are core, integral in the act, that we must do these things. We must do monitoring. We must fulfill our obligations.

[1:10:52] Voice 7: and I think that our business cases that were put forward

[1:10:57] Voice 7: were asking just that.

[1:11:00] Voice 7: So to ask how to cut back on the business cases that we have,

[1:11:08] Voice 7: that, I don't know the answer.

[1:11:14] Voice 7: But however, yeah, this is a very tight budget year

[1:11:18] Voice 7: and this is going to shape the reality for the whole organization.

[1:11:24] Voice 7: manager Terrell.

[1:11:27] Voice 10: Thank you. I do not have answers. That's not my role. But I would like to,

[1:11:34] Voice 10: it may be useful to read sections of the opportunity fund guidelines to clarify what

[1:11:43] Voice 10: the board's guidelines say. And that might influence the decision making on where to

[1:11:50] Voice 10: to draw funds from to cover operating costs that we are in need of being one of the largest

[1:11:56] Voice 10: conservation organizations in BC. So if I may, I can share or I can just speak to

[1:12:05] Voice 10: these guidelines, I believe I provided.

[1:12:07] Voice 7: Sure, that'd be great.

[1:12:08] Voice 10: Yeah. One moment, please. Okay. So this is the Opportunity Fund Guidelines found on our website.

[1:12:27] Voice 10: site. They were adopted in 2007 and updated in 2013 and not going into the purpose or

[1:12:38] Voice 10: guidelines because I think we're all clear on that. The guidelines are built on current

[1:12:44] Voice 10: Islands Trust Conservancy's fundraising policies and procedures based on the following values

[1:12:49] Voice 10: accountability to donors, protection of biodiversity priorities, cooperation and collaboration

[1:12:55] Voice 10: with conservation partners, strengthening conservation capacity in the Islands Trust

[1:13:00] Voice 10: area, transparency, consistency, efficiency, and effectiveness.

[1:13:05] Voice 10: And under use of funds, the Opportunity Fund will be used to support land projection

[1:13:10] Voice 10: projects that meet conservation goals from the Regional Conservation Plan, the RCP.

[1:13:16] Voice 10: The Opportunity Fund will be used to support and has been used for 20 years to support

[1:13:20] Voice 10: projects initiated by partner land conservation agencies as well as land acquisition initiatives

[1:13:26] Voice 10: led by or involving the Island Trust Conservancy. Again, language that was used in 2013.

[1:13:33] Voice 10: In general, the Island Trust Conservancy will consider funding acquisition and covenant costs,

[1:13:40] Voice 10: baseline survey appraisal legal, land purchasing costs. In general, ITC will only support purchase

[1:13:47] Voice 10: of land at or below the appraised value of the land. Funding support for land

[1:13:52] Voice 10: acquisition may be used to match designated donations to the Islands Trust

[1:13:56] Voice 10: Conservancy for the project on a one-to-one ratio and other types of

[1:14:00] Voice 10: projects may be considered at the Islands Trust Conservancy board's

[1:14:03] Voice 10: discretion. And again that is repeated in the next sentence that the board may

[1:14:10] Voice 10: distribute funding at its discretion um uh skipping down here to um ineligible requests

[1:14:19] Voice 10: and sorry about the sloppy highlight um the island's trust conservancy will not provide

[1:14:25] Voice 10: funding towards acquisition costs related to properties that are involved in a development

[1:14:30] Voice 10: application costs associated with the ongoing management of a protected area

[1:14:35] Voice 10: and costs associated with its or any other organization's operating costs

[1:14:45] Voice 10: and i think there is comment about the opportunity fund guidelines being reviewed and revised as

[1:14:55] Voice 10: needed um and that partner agencies in public are welcome to provide feedback to the conservancy

[1:15:01] Voice 10: board on these guidelines and can direct their comments in writing to the board chair

[1:15:05] Voice 10: at the address given above trustee

[1:15:12] Voice 4: gates um yeah thank you so much that's that's really helpful

[1:15:18] Voice 4: thoughtful uh manager tyrell when we first got this donation i was really impressed that the

[1:15:25] Voice 4: donor um very seriously considered where to put it and i think we really need to keep that in mind

[1:15:34] Voice 4: i

[1:15:38] Voice 7: agree any other comments from the board uh this conversation is particularly of interest

[1:15:47] Voice 7: because of the upcoming trust council where no doubt this will be a topic any

[1:15:56] Voice 7: other questions trustee Elliott yeah

[1:16:07] Trustee Elliott: I I wonder if you could go back to the

[1:16:10] Trustee Elliott: budget they out Wendy that you had there and sorry a first question so at the top

[1:16:20] Trustee Elliott: of that document it said guideline it's not a policy it's a set of guidelines

[1:16:25] Trustee Elliott: lines um how like and then sorry could you go back to this when you were looking at i do have

[1:16:39] Trustee Elliott: a question on that element of it because who has the financial response who has the actual

[1:16:46] Trustee Elliott: responsibility to um ensure that funds are granted in line with that sort of guideline

[1:16:56] Trustee Elliott: that the board there's something there's a section called fiscal responsibility right

[1:17:03] Trustee Elliott: at the end there i'm

[1:17:07] Voice 7: just looking for yeah

[1:17:17] Trustee Elliott: so maintaining with financial policies the islands

[1:17:21] Trustee Elliott: trust yeah what does it mean when it says guideline like opportunity fund monies will

[1:17:39] Trustee Elliott: not be used for the islands trust conservancies like it's a fund here are the guidelines for it

[1:17:46] Trustee Elliott: um yeah i i guess i'm struggling with this because it seems kind of uh

[1:17:56] Voice 7: director freighter

[1:17:57] Voice 7: can you help

[1:17:58] Voice 6: us out i will try it seems if we've been looking at this that as we do our policy

[1:18:03] Voice 6: review for the conservancy you you'll note at the top this is a policy of the board but the title

[1:18:08] Voice 6: of the policy is guidelines we would suggest this is something we may want to look at in future

[1:18:13] Voice 6: because it's somewhat confusing but indeed it's it's a policy that's been adopted as part of your

[1:18:17] Voice 6: your policy so i think you can view it as a policy of the board um that said you know the policies

[1:18:23] Voice 6: guide the board so this is for your guidance um but yes and also this is what was relied on

[1:18:30] Voice 6: by donors as terms of how they expected it would be used so keeping within these guidelines sort

[1:18:36] Voice 6: of helps you honor donor intent which is something we always want to keep a close eye on

[1:18:40] Voice 7: yeah so the

[1:18:42] Voice 7: opportunity fund will not be used for operations funding and for like staffing costs uh vice chair

[1:18:55] Voice 7: knuckle yeah

[1:18:58] Voice 3: i saw some shaking heads there i don't i don't think so and then um i appreciate

[1:19:04] Voice 3: um trustee yates and and her comments as well are just speaking her personal opinions about how

[1:19:10] Voice 3: you know not using the funds for upsetting taxes and all these other considerations

[1:19:15] Voice 3: situations um you know the the donation is a significant amount of money um you know these

[1:19:23] Voice 3: days unfortunately with the cost of living and anything like that money could go really fast as

[1:19:27] Voice 3: well to just to be cognizant of that um i'm wondering if there would be any mechanisms to

[1:19:37] Voice 3: to secure like 70 80 percent of the funding and like some sort of saving structure and then

[1:19:48] Voice 3: like i don't know maybe there's creative ways that we could you know secure like you know

[1:19:52] Voice 3: majority of that donation so that it's preserved for not just this year but the the coming years

[1:19:58] Voice 3: maybe in the next 20 years and for you know to to keep the intent of their donation to help the

[1:20:04] Voice 3: the conservancy and conservation in its efforts.

[1:20:07] Voice 3: But I wonder if there's a way that we could approach it

[1:20:13] Voice 3: in that way where significant part of it is like

[1:20:16] Voice 3: in some sort of like restricted controlled savings account

[1:20:22] Voice 3: or something and then the remaining like little piece of it

[1:20:27] Voice 3: that we can allocate to kind of towards

[1:20:29] Voice 3: these different areas that isn't maybe directly

[1:20:32] Voice 3: towards staffing costs and more focused

[1:20:34] Voice 3: on the kind of the structure of um that it's like kind of identified in the opportunity fund

[1:20:41] Voice 3: um just thinking out loud there so hopefully that kind of sparks some engagement they don't

[1:20:48] Voice 3: really have a clear answer just thinking of them sorry well

[1:20:52] Voice 7: i saw specialist richard's hand go up

[1:20:54] Voice 7: while you're speaking so um go ahead specialist richards oh

[1:21:04] Voice 11: thank you i feel like i've jumped

[1:21:05] Voice 11: the queue a little bit um just want to add something for context um we are part of the

[1:21:12] Voice 11: canadian association for gift planners who have a code of ethics and one of the one of the uh

[1:21:20] Voice 11: in fact i think it might even be the top one in there is that as far as possible we respect the

[1:21:27] Voice 11: donors wishes with how they want their donation to be used um so and the donation was clearly

[1:21:34] Voice 11: sent for the opportunity fund, as was written at that time of the donation.

[1:21:40] Voice 11: So I just thought I'd add that into clarity, that we do have an ethical obligation for that.

[1:21:49] Voice 7: Thank you for that.

[1:21:50] Voice 7: Thank you.

[1:21:51] Voice 7: I'm going to move to Manager Tyrrell and then to Trustee Elliott.

[1:21:57] Voice 10: Thank you.

[1:21:59] Voice 10: I wanted to, I think this is a fantastic opportunity and this discussion is really

[1:22:08] Voice 10: important. I also wanted to note that the anonymous donation at the time that was made

[1:22:16] Voice 10: to the opportunity fund, there was also a fairly significant donation allocated from the same

[1:22:22] Voice 10: anonymous donor to the property management fund of approximately $157,000. And so

[1:22:30] Voice 10: So that fund also comes with board guidelines for spending and being that it is a property management fund, property management activities can be used to support to allocated from that fund.

[1:22:48] Voice 10: I also would like to see if the board has any requests for staff to pause or possibly take a closer look and dive at the guidelines, especially given the five-year plan and engagement with First Nations and Indigenous governing bodies.

[1:23:14] Voice 10: Thank you.

[1:23:15] Voice 7: Thank you. Thank you. Trustee Elliott.

[1:23:18] Voice 7: Thanks,

[1:23:22] Trustee Elliott: Chair. I just want to clarify, in no way was I suggesting that the guideline should be changed proactively or post-donation, no, or even that this should be used to, quote, offset taxation.

[1:23:40] Trustee Elliott: taxation, it's clear to me that all the work that needs to be done is in this budget. We're asking

[1:23:48] Trustee Elliott: for what we need to do the work. What is not clear to me is, and it's partly because this policy,

[1:23:56] Trustee Elliott: and I don't think it's actually that well written, or it definitely needs to be revised.

[1:24:02] Trustee Elliott: You know, it specifies it could be funds from this could be used for baseline inventory.

[1:24:07] Trustee Elliott: And those are aspects of our operations that is done in the process of land securement. Right. So I'm a little unclear what's operations versus there are elements that like the costs of acquiring land or putting a covenant on the land could be covered through the opportunity fund.

[1:24:39] Trustee Elliott: Is that not part of our, I mean, once something comes in and we're now managing the land, is that now considered operation?

[1:24:47] Trustee Elliott: So I'm a little, yeah.

[1:24:51] Voice 7: Manager Daryl.

[1:24:53] Voice 10: Exactly, yes.

[1:24:54] Voice 10: Yes. So I think something to be aware of is that, yes, so when conservation activities proposals for Islands Trust Conservancy Board related projects, those items would come out of our budget line, typically.

[1:25:13] Voice 10: And though the opportunity fund guidelines do say that the opportunity funds may be, that the Conservancy Board themselves may apply or utilize those funds, that has not been done to date.

[1:25:32] Voice 10: and so we have promoted and shared the success of that opportunity fund to support our

[1:25:41] Voice 10: conservation partners and the work that they're doing on the islands in the islands trust area

[1:25:47] Voice 10: and so just keeping in mind that that is the way that we have promoted it we haven't

[1:25:55] Voice 10: to date utilize the funds ourselves as the conservancy and that we have supported through

[1:26:01] Voice 10: this opportunity fund we've supported conservation initiatives that our conservation partners have

[1:26:06] Voice 10: come to us to support that we are not actually a part of or partnering in and the same would go for

[1:26:13] Voice 10: any charitable organization applying on conservation thank you so much

[1:26:19] Voice 10: yeah does that

[1:26:20] Voice 10: clarify it

[1:26:22] Trustee Elliott: does that that was really i was getting really really hung up because i'm looking at

[1:26:28] Trustee Elliott: costs then i'm looking at what we do to secure land and i missed the part about i guess right

[1:26:36] Trustee Elliott: it's right at the top of the use of funds projects initiated by partner land conservation agencies

[1:26:42] Trustee Elliott: So, conceivably, this fund could be used for other elements, such as on lands that we hold title to or that we're managing, but that is not currently laid out in the guidelines.

[1:27:00] Trustee Elliott: guidelines that would have to be a decision by the board to change the fund guidelines

[1:27:07] Trustee Elliott: to do it

[1:27:08] Trustee Elliott: differently than we're doing it right now or is that could we apply the funds to our own

[1:27:13] Trustee Elliott: work potentially with these guidelines right now

[1:27:16] Voice 10: correct okay

[1:27:20] Trustee Elliott: now i'm confused again but

[1:27:21] Trustee Elliott: i'm

[1:27:22] Voice 10: not going to take

[1:27:23] Trustee Elliott: any more time so

[1:27:23] Voice 10: if you if i i'll read this again no absolutely this is

[1:27:27] Voice 10: is confusing I agree an update is is needed and is a suggesting from staff to pause to update

[1:27:34] Voice 10: um the opportunity fund will be used to support projects initiated by partner land

[1:27:39] Voice 10: conservation agencies as well as land acquisition initiatives led by or involving the islands trust

[1:27:46] Voice 10: conservancy right

[1:27:53] Trustee Elliott: so the key element then and the purpose is that it's land acquisition

[1:27:58] Trustee Elliott: acquisition or projects initiated by partner land continents pretty an interesting mix those

[1:28:09] Voice 10: those initiatives um brought to us by partner land conservation agencies are the same so

[1:28:17] Voice 10: rather it's brought to us by the board or brought to us by an outside external conservation agency

[1:28:25] Voice 10: agency the the use of the funds are the same for acquisition covenant costs land purchase costs

[1:28:31] Voice 10: and other projects as considered by the board

[1:28:36] Trustee Elliott: okay so if we're confused as a board this is

[1:28:42] Trustee Elliott: going to be very confusing to trust council and to the general public and there are going to be

[1:28:46] Trustee Elliott: questions asked why are you not using this donation rather than increasing taxes a large

[1:28:52] Trustee Elliott: That's the point I'm trying to get to, is we need communication about how this fund is managed, what is the purpose. And yeah, I totally support what you're saying, Wendy, about we need a strategic approach to managing the donation to the Opportunity Fund. Thanks.

[1:29:17] Voice 16: uh

[1:29:22] Voice 7: yeah excellent point i do kind of connect with the idea of the pause

[1:29:28] Voice 7: until we can update review the guidelines um i would i would think that at this time in this

[1:29:39] Voice 7: organization we're at a point where where you need a lot to kind of dig in and reconsider a lot

[1:29:46] Voice 7: But I mean, the size of this donation is larger than we're used to.

[1:29:51] Voice 7: So to take some time, figure out how to best use it correctly.

[1:29:56] Voice 7: You've heard some wonderful ideas today from the vice chair and so on.

[1:30:00] Voice 7: but we're going to need time, I think.

[1:30:02] Voice 7: So I would lean towards approving a pause

[1:30:06] Voice 7: on the use of the opportunity fund for now

[1:30:09] Voice 7: until we can sort out and get some clearer answers.

[1:30:12] Voice 7: I did have a question.

[1:30:14] Voice 7: Is the Financial Planning Committee expecting a response back from the ITC

[1:30:18] Voice 7: to provide clarity?

[1:30:23] Voice 7: Is there anybody that could answer that?

[1:30:25] Voice 7: I would expect yes, typically.

[1:30:28] Voice 7: They would expect a response back from us, so an email.

[1:30:31] Voice 7: um

[1:30:32] Voice 6: here we would do up a cover another briefing to them after this meeting

[1:30:37] Voice 6: is typically what would happen and in this case because financial planning committee doesn't meet

[1:30:42] Voice 6: a head of trust council what i would do after this meeting is prepare a briefing straight to

[1:30:46] Voice 6: trust council that will provide us a lead item to executive committee tomorrow to that agenda

[1:30:53] Voice 6: excellent okay uh trustee

[1:30:54] Voice 7: yates yeah

[1:30:56] Voice 4: and it the the um some of the discussion at the financial

[1:31:00] Voice 4: planning committee meeting wasn't just about the opportunity fund it was specifically about this

[1:31:05] Voice 4: donation and this donation is going to two different places so and as i mentioned earlier

[1:31:13] Voice 4: i'm i'm very protective of this very large donation because how often do you get a donation

[1:31:20] Voice 4: like that um and if people feel like it's going to be threatened uh in order to offset taxes then

[1:31:28] Voice 4: and we won't get those kinds of donations.

[1:31:30] Voice 4: So just a little bit of caution there.

[1:31:34] Voice 4: Thank you.

[1:31:36] Voice 7: Vice-Chair Nuncombe.

[1:31:40] Voice 3: Thank you, Chair Gabbro.

[1:31:42] Voice 3: For the Opportunity Fund,

[1:31:45] Voice 3: is that something that has to be readily available

[1:31:49] Voice 3: or could we explore the idea of like 50% of it

[1:31:53] Voice 3: is just gonna be saved for the next 10 years?

[1:31:56] Voice 3: Or is that just not good use

[1:31:57] Voice 3: of having a fund like that available to support different initiatives i'm just kind of curious

[1:32:04] Voice 3: about exploring that because um you know i planning is so important i think you know laundry

[1:32:11] Voice 3: long-range planning is important um indigenous ways of knowing being often think about seven

[1:32:15] Voice 3: generations ahead and just kind of bringing into that perspective for this fund um you know i'd be

[1:32:23] Voice 3: curious to see like you know could we do 70 is locked up or is that just not um uh efficient

[1:32:30] Voice 3: if something comes up where we need access to those funds or i'm just kind of curious about

[1:32:36] Voice 3: exploring that idea of you know securing that funding for the long term um i'm not a financial

[1:32:43] Voice 3: planner myself um i hopefully i can see a million dollars one day but uh just kind of wanting to

[1:32:49] Voice 3: explore that idea uh here right now if we can we'll take a moment but thank you thank you for

[1:32:57] Voice 7: that i'm gonna go to trustee georgia and then um

[1:33:01] Voice 18: i thank you uh i mirror what uh sorry no i'm gonna

[1:33:08] Voice 18: get it right non-income non

[1:33:10] Voice 3: -income yes thank you and no worries you can refer me as trusting to me

[1:33:13] Voice 3: or whatever but thank you okay sorry that's good um

[1:33:16] Voice 18: i mirror what he has to say have worked and

[1:33:23] Voice 18: worked with organizations and being granted funding through land use organizations where

[1:33:31] Voice 18: they have received substantial amounts of funding and preserved it, invested it so that they work

[1:33:37] Voice 18: with their very substantial amount of money, but they work with the interest from that investment

[1:33:45] Voice 18: for funding projects and what have you. So I'm wondering if that is something that we can

[1:33:51] Voice 18: look at so that we can have continual funding instead of scrambling every year

[1:34:00] Voice 18: for the work that we want to do thank

[1:34:03] Voice 7: you thank you director freighter thank

[1:34:07] Voice 6: you i will look to

[1:34:09] Voice 6: trustee or uh wendy tyrell to update me if i misspeak here but one of the things i want to

[1:34:14] Voice 6: say this is completely within your authority to let us know um how you'd like these funds used

[1:34:18] Voice 6: but as we're preparing to go out to nations and conservancy organizations to develop the

[1:34:23] Voice 6: the next five-year plan for the board, it would seem that this would be a good conversation to

[1:34:28] Voice 6: have with them at that time. And I know we've heard from a number of nations that they'd like

[1:34:32] Voice 6: to be involved with the board and like collaboratively, you know, maybe not voting at

[1:34:36] Voice 6: your table, but certainly being collaboratively involved in the big policy decisions. And it would

[1:34:42] Voice 6: seem that this could be one of those. So it may be that you want to, you know, act conservatively

[1:34:47] Voice 6: for the time being, and maybe it is just spending interest, or maybe it's a freeze or

[1:34:51] Voice 6: allocating a certain amount you're going to use from now and then hearing the desires of the

[1:34:55] Voice 6: conservation partners that we could bring back to you with the results of the five-year plan

[1:35:00] Voice 6: engagement to then inform the sort of longer term policy decisions. In addition I understand and

[1:35:07] Voice 6: this is where I'll get some clarification that we are we are drafting some revised guidelines for

[1:35:12] Voice 6: your consideration we could bring forward at a future meeting as well. So just wanted to add

[1:35:16] Voice 6: those insights but i'm certainly open to having those statements thank you for that thank you

[1:35:21] Voice 7: manager tyrell yes

[1:35:24] Voice 10: wanting to add thank you director freighter absolutely and i apologize

[1:35:28] Voice 10: that we haven't yet come to the board with a decision on um investment options we have been

[1:35:36] Voice 10: looking into investment options and absolutely uh investing um a significant portion of the donation

[1:35:43] Voice 10: Not entirely locked up, but a significant portion in a high yield investment fund is one of the options for us to look at.

[1:35:55] Voice 10: I also just wanted to bring to your attention that prior to the anonymous donation, we have a balance of approximately $58,000.

[1:36:05] Voice 10: And so that is a number that we had access to and we were utilizing for applications.

[1:36:12] Voice 10: Our applications up to now have averaged approximately 5,000 to 10,000, sometimes 12,000, and so these are all, I think, necessary revisions to the guidelines, given that a larger donation will bring more interest, will bring various interest from various organizations.

[1:36:38] Voice 10: organizations and the other point I wanted to bring up is that there is a great benefit to

[1:36:45] Voice 10: supporting our conservation partners given our own capacity we are currently at 115 properties

[1:36:53] Voice 10: and we don't we all agree I'm sure that we don't want conservation in the islands trust area to

[1:37:01] Voice 10: a stop. And so supporting local conservancies and Indigenous governing bodies to move forward

[1:37:10] Voice 10: with conservation proposals with support from a fund like the Opportunity Fund, I see an advantage

[1:37:16] Voice 10: for. Thank you. Thank you,

[1:37:21] Trustee Elliott: Trustee Elliott. Well, great conversation. Even if this was all that we

[1:37:28] Trustee Elliott: did today i think this has been really valuable and i i totally agree with everything i've heard

[1:37:35] Trustee Elliott: i'd be happy to make one of the motions that i think had been developed

[1:37:43] Trustee Elliott: to support the board as we were considering this pausing the use of the opportunity fund

[1:37:50] Trustee Elliott: in order to seek that input and i think more also develop a strategy a long term

[1:37:58] Trustee Elliott: strategy um but before we move into motions I wondered and or maybe that's the time for it but

[1:38:05] Trustee Elliott: something else I wanted to ask about is the so yeah there's two funds that it was the donation

[1:38:12] Trustee Elliott: was given to two funds one is the property management fund um so 176,000 almost 77

[1:38:19] Trustee Elliott: and if we go back to the budget for 2026-27 what's proposed what we do notice is we're losing

[1:38:33] Trustee Elliott: the grant from species at risk funding so when we look at our protected areas management operations

[1:38:42] Trustee Elliott: and planning, we're going to see a significant jump from $56,000, which was contributed through

[1:38:50] Trustee Elliott: taxes last year or in this current fiscal, plus the grant contribution of $76,000 added up to $133,000

[1:38:58] Trustee Elliott: and we're going to be asking for $150,000. So these are the kinds of questions that

[1:39:04] Trustee Elliott: council debates a lot, you know, why are you asking for more? And specifically

[1:39:10] Trustee Elliott: specifically um thanks wendy so when money has been donated for protected area management

[1:39:18] Trustee Elliott: specifically why are we not using that money to even perhaps offset the loss of the species at

[1:39:25] Trustee Elliott: risk grant so could we use um you know 50 000 to um towards that protected area management

[1:39:35] Trustee Elliott: management operations and then the request would only be a hundred thousand which is still

[1:39:40] Trustee Elliott: significant like every hundred thousand is it a hundred no every seventy thousand dollar increase

[1:39:45] Trustee Elliott: is one percent tax increase we're looking at double digit tax increases in the budget this

[1:39:51] Trustee Elliott: so we have we will have to make some tough decisions this board may be asked

[1:39:58] Trustee Elliott: like to say you're not going to get like some of these items so it's better to be thinking through

[1:40:06] Trustee Elliott: what are the areas that are truly critical to focus on i agree with the pause on the opportunity

[1:40:12] Trustee Elliott: fund because i don't want to see that money just dispersed um willy-nilly or ineffectively i love

[1:40:19] Trustee Elliott: the seven generations view that Tanner Timothy you're espousing it's important and it's needed

[1:40:28] Trustee Elliott: but we also need to run the conservancy and so these questions will be asked so

[1:40:35] Trustee Elliott: specifically on protected area management would the board support any use of the directed

[1:40:45] Trustee Elliott: thank

[1:40:50] Voice 7: you thank you uh trustee yates thank

[1:40:54] Voice 4: you and i hope my internet um doesn't cut out if it

[1:40:59] Voice 4: does i'll get rid of my video um i just wanted to sort of follow up on what manager tyrell said

[1:41:04] Voice 4: earlier about how important um our relationship is with other conservation agencies and of course

[1:41:12] Voice 4: we use the opportunity fund for that um and i noted when i read um cao brawny's report

[1:41:19] Voice 4: that the one thing he really commanded the conservancy on

[1:41:23] Voice 4: was our proposal for a hybrid model solution

[1:41:28] Voice 4: to manage the workload without additional staff.

[1:41:32] Voice 4: And that hybrid model solution at some point

[1:41:35] Voice 4: will involve local conservancies

[1:41:39] Voice 4: for monitoring and that kind of thing.

[1:41:42] Voice 4: And that's, again, sort of touches on

[1:41:45] Voice 4: what the Opportunity Fund can be used for.

[1:41:50] Voice 7: Thank you very much. I'm just taking a peek down at the time here. I know that we have some motions that were circulated. Perhaps we can ask Staff Allen if they could put them up on the board. If we're ready. We have Jason Newman's joining us at 2.10. We need to tell him, see if he can wait a moment or two. I don't want to make him wait too long. If we need to reorder things.

[1:42:27] Voice 7: Thanks.

[1:42:33] Voice 4: Chair Gover, could we have a five-minute break at two?

[1:42:37] Voice 4: Oh, sorry. He's joining us at 2.10, right?

[1:42:40] Voice 4: I guess we're too late for that.

[1:42:43] Voice 10: That is okay.

[1:42:46] Voice 10: Jason Newmans is in the

[1:42:48] Voice 10: understanding that his presentation may be delayed.

[1:42:52] Voice 7: Thank you. Great. Okay. Then let's have a break after we conclude this

[1:42:56] Voice 7: section. All right. So we have a motion.

[1:43:01] Voice 7: motion?

[1:43:02] Voice 10: I just wanted to add one more note. My apologies is we do not currently have a motion

[1:43:07] Voice 10: to respond to financial planning committee.

[1:43:11] Voice 7: Not currently, no. Yeah, okay. So it'll go,

[1:43:15] Voice 7: but it'll go directly to trust counsel, sorry. Yep. Fantastic.

[1:43:22] Voice 10: My apologies, yes, yes. Trust

[1:43:24] Voice 7: counsel and then the board said an invitation to attend. I know Toby, Susan and myself will be

[1:43:33] Voice 7: be there as well. Perhaps one of us could brief, be the bearer of the brief as well. I'm just

[1:43:41] Voice 7: trying to think of options on how to get the information to council. What does that look like?

[1:43:55] Voice 7: The

[1:43:55] Voice 10: entire board has been invited, and my understanding is that

[1:44:01] Voice 10: But Trustee Nuncombe will be attending, as will Trustee Smith.

[1:44:09] Voice 10: And we are waiting on Trustee Georgeson, who is considering attendance.

[1:44:17] Voice 10: Wonderful.

[1:44:19] Voice 7: Good stuff.

[1:44:20] Voice 7: Right on.

[1:44:21] Voice 7: So we don't have a motion.

[1:44:23] Voice 7: We'll need a motion today, you're saying, Manager Drew?

[1:44:28] Voice 10: That's my understanding.

[1:44:28] Voice 10: understanding to

[1:44:29] Voice 7: respond to

[1:44:31] Voice 10: financial planning committee's resolution with

[1:44:36] Voice 7: our yes okay thank

[1:44:39] Voice 7: you is

[1:44:40] Voice 10: can i may i get confirmation from director freighter on that

[1:44:44] Voice 6: yeah yeah so after this meeting

[1:44:48] Voice 6: we'll do up a one basically a one-page briefing um as a late item to executive committee it'll

[1:44:54] Voice 6: go straight through to trust council and then likely your financial planning committee representative

[1:44:58] Voice 6: could be the one that speaks to it at trust council but you could select a delegate of your

[1:45:02] Voice 6: choice to speak at trust council to the discussion that's been had today in the outcome thank you

[1:45:07] Voice 7: thank you

[1:45:08] Voice 6: all

[1:45:10] Voice 7: right board we have uh two motions on the floor here are two motions on the on the

[1:45:15] Voice 7: screen not on the floor here because we wanted a chance to read them over

[1:45:20] Voice 7: and i would be looking for someone to move the motion trustee elliott i'm

[1:45:32] Trustee Elliott: happy to move this

[1:45:32] Trustee Elliott: motion as long as it's understood that we're not pausing the um the property management fund

[1:45:43] Trustee Elliott: because i do think we should consider using that for something wendy yeah good cool i move that the

[1:45:54] Trustee Elliott: islands trust conservancy board pause use of the opportunity fund and the morrison waxler

[1:46:00] Trustee Elliott: biodiversity protection legacy fund while it seeks input from indigenous governing bodies

[1:46:05] Trustee Elliott: and conservation partners on the purpose, structure, and priorities of these donation-supported

[1:46:12] Trustee Elliott: funds as part of the five-year plan engagement process. Thank you. Looking for a seconder.

[1:46:26] Voice 7: Vice-Chair Noncom, thank you. Seconder. Now, any more discussion from the board?

[1:46:37] Voice 7: Trustee Elliott, it's a discussion or are you voting already? I had a question. Yeah, go ahead,

[1:46:44] Voice 4: Okay. What if we get a request from someone who really could use funds from either of these, either the Opportunity Fund or the Morrison-Waxler Fund? And what if the pause, like what if this pause takes a very long time? How are we going to use those funds?

[1:47:13] Voice 4: i'm worried about that yeah manager tyrell i

[1:47:19] Voice 10: believe trustee elliot was ahead of me

[1:47:22] Voice 10: no go

[1:47:25] Trustee Elliott: ahead and answer i've got i

[1:47:29] Voice 10: just did want to add that we we do have um potential projects

[1:47:35] Voice 10: in line um applications that are interested in applying to the opportunity fund at this time

[1:47:42] Voice 10: for conservation projects i believe there's three or four that's

[1:47:48] Voice 6: three or four uh director frayer

[1:47:52] Voice 6: um responding to uh trustee yates's question i mean one option for you would be to pause the

[1:47:56] Voice 6: use of the capital and then you would simply use the interest um that's generated that could be one

[1:48:02] Voice 6: if that was an approach that was of interest that would be one option for you or you could

[1:48:06] Voice 6: pause the use of a percentage of the fund and then leave yourselves some operating space really

[1:48:11] Voice 6: Elliot's at your discretion.

[1:48:14] Voice 6: Thank you.

[1:48:15] Voice 6: Trustee Elliot.

[1:48:18] Trustee Elliott: Yeah, and I had a question, I guess, about,

[1:48:22] Trustee Elliott: so this conversation with Indigenous governing bodies

[1:48:25] Trustee Elliott: and conservation partners,

[1:48:28] Trustee Elliott: if it results in a substantial change

[1:48:31] Trustee Elliott: to the purpose, structure, and priorities

[1:48:34] Trustee Elliott: of the Opportunity Fund,

[1:48:37] Trustee Elliott: we still can't change, you know,

[1:48:41] Trustee Elliott: as Mike was saying, we can't change the terms of the fund, right? After a donation was given.

[1:48:54] Trustee Elliott: So what is this referring to? Is it sort of what I was thinking about earlier, which is like,

[1:49:02] Trustee Elliott: what does land protection mean broadly? And where should we focus our priority of giving

[1:49:11] Trustee Elliott: uh in in those areas yeah oh

[1:49:17] Voice 7: well i think that's exactly it i think it gives us that pause to

[1:49:20] Voice 7: figure out those questions and it is i mean i think if we eventually the donation will be spent

[1:49:27] Voice 7: it'll be spent on conservation i mean how we get there we can we need time to figure that out

[1:49:33] Voice 7: responsibly to honor the donation um if there is an organization that does want to apply for

[1:49:38] Voice 7: the opportunity fund they still can we can look at it as it comes through the door uh trustee yates

[1:49:47] Voice 4: oh okay thank you for that yeah i don't i don't want to um vote against this motion but i'm not

[1:49:54] Voice 4: happy with it if i'm thinking that there could be three or four um very worthy bodies out there

[1:50:01] Voice 4: seeking um to collaborate with us with the use of the opportunity fund or the morrison waxer fund

[1:50:08] Voice 4: and then they have to be told to go away

[1:50:12] Voice 4: while we think about this for a long time,

[1:50:16] Voice 4: then I will not be in favor of this motion.

[1:50:22] Voice 7: Thank you.

[1:50:23] Voice 7: My perspective was that we would go away

[1:50:25] Voice 7: and make the Opportunity Fund better

[1:50:30] Voice 7: with what we know now,

[1:50:32] Voice 7: what we will learn in the next little bit,

[1:50:34] Voice 7: especially working with...

[1:50:38] Voice 7: This fund was made 22 years ago, I believe.

[1:50:40] Voice 7: I believe now it's time to ask the nations what do they see?

[1:50:46] Voice 7: What is the future here?

[1:50:48] Voice 7: And that's what I see this pause is offering,

[1:50:51] Voice 7: a chance for us to dig into that

[1:50:54] Voice 7: and to now's the time, kind of.

[1:50:58] Voice 7: Vice Chair Nonkamp.

[1:51:00] Voice 3: Thank you, Chair Gabbro and Trustee Gates.

[1:51:04] Voice 3: Would you be comfortable if we revised it somehow

[1:51:07] Voice 3: how to um focus more on kind of the strategic strategic planning around the opportunity fund

[1:51:13] Voice 3: but that there is still an opportunity for like i don't know maybe that's putting too much in there

[1:51:21] Voice 3: but is there any way that we could amend it to kind of cover uh to not kind of close the door on

[1:51:26] Voice 3: those forthcoming um applications and kind of focus more on kind of the strategic plan of the

[1:51:34] Voice 3: the opportunity fund trustee

[1:51:37] Voice 4: yates yeah i wish um yeah because i'm um i i do see the need for a pause

[1:51:47] Voice 4: but i also wonder whether we cannot do this seeking the input um and from indigenous governing

[1:51:55] Voice 4: bodies and conservation partners can't we do this work or just or just we don't have the ability to

[1:52:03] Voice 4: do this while we remain open to though you know other conservation agencies coming to us and

[1:52:12] Voice 4: asking to use some of the opportunity fund or the waxer morrison waxer fund um do we actually have

[1:52:19] Voice 4: to tell them to go away while we do this pause is there some middle ground here i'm gonna go to

[1:52:28] Voice 4: trustee elliot

[1:52:29] Trustee Elliott: there is a middle ground um i think we're trying to balance a lot of competing

[1:52:35] Trustee Elliott: priorities um one of my concerns is that when we put out notice that there's been a one million

[1:52:41] Trustee Elliott: dollar donation you know everybody kind of floods in and if you don't have a good prioritization

[1:52:48] Trustee Elliott: exercise or metric for how to evaluate proposals um we risk just piecemealing kind of you know

[1:52:58] Trustee Elliott: it's not strategic and it's not actually smart um lots of the one million dollars could be put

[1:53:04] Trustee Elliott: into a high-yield long-term investment and the interest alone could sustain you know for a

[1:53:12] Trustee Elliott: hundred years a lot of projects that's the kind of strategy that we need to apply to this and we

[1:53:18] Trustee Elliott: need to get advice i don't think we have that at this table right now what we could do defeat this

[1:53:25] Trustee Elliott: motion uh perhaps and we pause um specifically the use of the one million dollar donation to

[1:53:36] Trustee Elliott: the opportunity fund and we would still have access to that i think is 300 000 left or that

[1:53:45] Trustee Elliott: was that's in the fund outside of the donation or are they not able to be separated um wendy

[1:53:52] Voice 3: So we

[1:53:54] Trustee Elliott: still have a comfortable amount to disperse, but it sort of abates that pressure to, you know, make decisions without a good structure or how we're making decisions and on what basis and who are consulting.

[1:54:17] Voice 7: Manager Turrell.

[1:54:20] Voice 10: Thank you. Great discussion.

[1:54:22] Voice 10: I'm just wanting to add a few things, information.

[1:54:27] Voice 10: I think that updating the guidelines to add to Trustee Elliott's question is clarifying

[1:54:36] Voice 10: the definition of land protection, what that means, improving language around access to

[1:54:43] Voice 10: organizations other than local conservancies, especially Indigenous governing bodies.

[1:54:49] Voice 10: I think the guidelines need more clarity around ITC board's use of the funds, how much, how often, for what projects, since we haven't been using that fund.

[1:55:03] Voice 10: But I think, ideally, given the large donation, as was mentioned, the pause allows the board to consider how to manage a rather large and significant fund now.

[1:55:15] Voice 10: whereas prior to this generous donation it was a small grant that we had staff had capacity and

[1:55:20] Voice 10: enough information from the guidelines to proceed and follow one or two applications a year that's

[1:55:26] Voice 10: going to change we don't have a matrix we don't have criteria we don't even have an application

[1:55:32] Voice 10: form we currently say twice a year we all field applications so this has been a fairly casual

[1:55:39] Voice 10: visual uh fund up to now and i think given this very generous and and timely donation that we've

[1:55:48] Voice 10: received from an anonymous donor who clearly wanted it to go to the opportunity fund for the

[1:55:53] Voice 10: reasons he has seen its use which is benefiting local conservancies and land protection in the

[1:56:00] Voice 10: island stress area we need time staff needs time to come up with a process to build capacity around

[1:56:06] Voice 10: this new larger fund and an application and update um so i have provided that prior to the anonymous

[1:56:14] Voice 10: donation we had approximately 58 000 left in the fund we um currently have a a small balance due

[1:56:22] Voice 10: to an ongoing opportunity fund we've already i think it's approximately 2000 that we've already

[1:56:28] Voice 10: approved the board has already approved there would be um if the funds were invested there

[1:56:34] Voice 10: There would be returns from the investment that would come in annually, just like the Ruby Alton Endowment Fund, which we use to do property management on Ruby Alton Nature Reserve.

[1:56:45] Voice 10: I am guessing, but I would imagine the returns would be approximately $20,000 a year.

[1:56:54] Voice 7: Thank you.

[1:56:58] Voice 7: Any further discussion?

[1:57:02] Voice 7: Trustee Yates.

[1:57:03] Voice 7: so

[1:57:03] Voice 4: then would we be able to amend this motion so that um it you know it allows um that we don't

[1:57:12] Voice 4: touch the capital at all but but we have whatever is in the fund or and perhaps the interest from

[1:57:18] Voice 4: so that we don't have to turn away people for an unknown amount of time which is what worries me

[1:57:25] Voice 4: and i i definitely agree with trustee elliott that yeah when people heard about the one million

[1:57:30] Voice 4: dollars oh yeah they're going to be they're going to be asking for some of that i totally get that

[1:57:35] Voice 4: but if some of those requests are really worthy of you know um protection of certain places in

[1:57:42] Voice 4: the trust area and working with indigenous governing bodies on those requests then i

[1:57:48] Voice 4: just don't want to turn them away um for an undefined amount of time thank you thank you

[1:57:56] Voice 7: you. Thank you, Director Frater.

[1:57:58] Voice 6: I will just note that this is a draft motion. It can be amended

[1:58:02] Voice 6: however the board wishes or not considered at all. This was just provided for conversation.

[1:58:07] Voice 6: I would also note in the briefing on page 59 of your agenda, at the time of writing,

[1:58:11] Voice 6: we had noted that the balance of the Opportunity Fund was $1,077,558. So if you want to take the

[1:58:20] Voice 6: approach of preserving capital of a million dollars, you then would have $77,000 left to

[1:58:26] Voice 6: allocate over the time frame. I would note in terms of the length of time that this proposes,

[1:58:32] Voice 6: the five-year plan must be into the minister by December of 2027. I would expect engagement with

[1:58:38] Voice 6: nations wraps, you know, months in advance of that. So you're looking at, you know, a maximum

[1:58:44] Voice 6: a year and a half to two years. Yeah, really to pause something if you did want to tie it to that

[1:58:51] Voice 6: time frame thank

[1:58:53] Voice 7: you very much uh what's the board is there a wish to amend the motion what's the

[1:59:05] Voice 7: second chair i don't think it was i was looking actually in my notes here i think it was because

[1:59:10] Voice 7: we're at the discussion i would have said discussion

[1:59:12] Trustee Elliott: vice chair timothy

[1:59:14] Voice 16: yeah um i'm

[1:59:16] Trustee Elliott: working on a sort of amendment or we could just defeat it and do a new one but suggested wording

[1:59:23] Trustee Elliott: could be pause use of the one million dollar capital donation to the opportunity fund

[1:59:29] Trustee Elliott: leaving approximately or leaving the remainder to be dispersed in um as as appropriate thank you

[1:59:43] Trustee Elliott: um and and i think the legacy fund yeah yeah pause you um yeah thank you jill you got that on the fly

[2:00:03] Trustee Elliott: Who's with the $1 million capital donation?

[2:00:07] Trustee Elliott: Do we need that in there?

[2:00:08] Trustee Elliott: Wendy, any help?

[2:00:10] Voice 4: Great.

[2:00:12] Voice 4: We're pausing use on $1 million of that donation

[2:00:15] Voice 4: because it was more than $1 million.

[2:00:23] Voice 10: May I make a suggestion or consideration?

[2:00:26] Voice 7: Yes, please.

[2:00:26] Voice 7: Thank you, Manager.

[2:00:30] Voice 10: That we pause as opposed to pause.

[2:00:35] Voice 10: So that we invest $1 million, and before we write this down, I just want to put this on the table, that we invest $1 million of the current balance of the Opportunity Fund, and that staff, the request staff to come back to the board with investment options and guideline updates,

[2:01:02] Voice 10: as opposed to singling out the donation as what we are investing where we now have

[2:01:13] Voice 10: an opportunity fund that is over a million dollars we have a need to step back and we could

[2:01:18] Voice 10: simply invest the million dollars and therefore have a smaller balance available for applications

[2:01:26] Voice 10: applications.

[2:01:34] Voice 6: If I might, did I hear correctly? This motion has been moved and seconded.

[2:01:42] Voice 6: Thank you for that. I was going to do

[2:01:44] Voice 7: that. We should

[2:01:44] Voice 6: not be editing a motion that's already

[2:01:46] Voice 6: been moved and seconded. So Jill, I wonder if it's possible to delete out the edits that were

[2:01:50] Voice 6: just made or copy them and we can paste them down below. And you can either defeat this motion and

[2:01:59] Voice 6: craft a new one or we can have a second motion to amend the motion above and we could you know

[2:02:04] Voice 6: that the motion about be amended with you know in the following ways and then we have that as

[2:02:09] Voice 6: the second motion i think would be the more proper way to proceed is there a preference of the board

[2:02:14] Voice 7: um yeah for me i i still can't find that there was a seconder but i think we should just

[2:02:19] Voice 7: if there was not

[2:02:20] Voice 6: a seconder then we're fine to proceed then co-editing i just wasn't clear

[2:02:24] Voice 6: there and maybe John's

[2:02:25] Voice 9: question so yeah I have Timothy as a seconder fantastic okay yeah I think

[2:02:33] Voice 3: I did have a great preemptively before we got in discussion I apologize but I I thank you for that

[2:02:39] Voice 3: direction director fader I think if we could what are the two options we can defeat it and then make

[2:02:44] Voice 3: a new motion or make a motion

[2:02:46] Voice 3: yeah

[2:02:47] Voice 6: sorry you can defeat it um or you can have a motion below that

[2:02:50] Voice 6: that, you know, proposes an amendment, and that you would amend it by changing this phrase to

[2:02:56] Voice 6: that phrase, then you pass, then you debate that motion. If it's adopted, then we, you know, amend

[2:03:01] Voice 6: the motion and then vote on it. That's the more proper way. If you want it to be simplest, you

[2:03:06] Voice 6: could just defeat it and craft a new motion. It's just

[2:03:08] Voice 6: that is then in the minutes, you may get

[2:03:10] Voice 6: questions about why it was defeated, but it's an easy answer in that it was, you know, administratively

[2:03:15] Voice 6: easier all

[2:03:16] Voice 7: right well any more discussion then i'm actually sorry we need the original motion

[2:03:22] Voice 7: um back up there

[2:03:26] Voice 3: so how does the board feel but should we just uh as that one's being

[2:03:32] Voice 3: scrolled back to the original motion should we just defeat it and or what was the board like

[2:03:37] Voice 3: now

[2:03:38] Voice 7: we're going to go to a vote so the board can the board will decide and then we after that we

[2:03:45] Voice 7: can decide what to do manager tyrell um

[2:03:50] Voice 10: given the um i i'm just wondering if we want to include the

[2:03:57] Voice 10: morrison waxler fund in that motion just put that out there because that does not involve

[2:04:06] Voice 10: um the conversations that we're having right now for purposes for pausing or investing thank you

[2:04:13] Voice 4: uh trustee yates i do not want to include the morrison waxler fund i think it should just be

[2:04:20] Voice 4: left right

[2:04:27] Voice 7: jill may ask to have the original motion um so the board can see okay

[2:04:36] Voice 9: so sorry

[2:04:37] Voice 9: for the confusion um i think there are still things i need to remove from what is here now

[2:04:44] Voice 9: yes yes there is um but i'm confused about what yes

[2:04:49] Voice 7: the original we're going back to the og

[2:04:52] Voice 7: the original emotion okay

[2:04:54] Voice 9: so i'm just gonna copy and paste what i have and hopefully that's right

[2:05:00] Voice 9: uh please let me know if i'm mistaken oops sorry i'm just gonna take a sec no worries

[2:05:19] Voice 9: Okay. Okay. I think that this is the original

[2:05:38] Voice 9: motion. Is that wrong?

[2:05:45] Voice 9: I think we need,

[2:05:45] Voice 10: that's the second motion. Sorry.

[2:05:48] Voice 10: You're good. No worries. Nicely done.

[2:05:53] Voice 10: That's

[2:06:15] Voice 7: the motion. That was moved and seconded.

[2:06:19] Voice 7: Then I shall call the vote. All in favor?

[2:06:27] Voice 7: No one. Motion defeated. And moving on.

[2:06:36] Voice 7: I think you have

[2:06:38] Trustee Elliott: to call for those opposed because if not it could be viewed as an

[2:06:42] Trustee Elliott: abstention couldn't it couldn't it be viewed as an abstention if you don't call for those opposed

[2:06:51] Voice 6: yes oh

[2:06:52] Voice 7: ah thank you very much for that um then I call for uh anyone opposition of the

[2:06:57] Voice 7: of the motion any opposed you're opposed to the motion okay

[2:07:07] Voice 6: if you don't vote it's a vote in favor

[2:07:11] Voice 6: are

[2:07:11] Voice 7: yes opposed all opposed motion defeated uh thank you for that tressie yeah

[2:07:20] Voice 3: thank you i was

[2:07:21] Voice 3: a little confused myself yeah

[2:07:22] Voice 7: and

[2:07:23] Voice 3: apologies for just quickly seconding it without we should have

[2:07:27] Voice 3: had some discussion i apologize for the confusion i

[2:07:30] Voice 7: called for a seconder that's me uh great all

[2:07:33] Voice 7: right now we did have a motion that we were crafting perhaps we can have that one back up

[2:07:38] Voice 7: i

[2:07:39] Voice 9: think that i have mangled that one and we'll have to rebuild it sorry

[2:07:45] Voice 16: for that i did i

[2:07:46] Voice 3: did

[2:07:47] Voice 3: send um just one sentence for consideration via email i think um it needs to be added but i just

[2:07:55] Voice 3: sent one sentence for maybe us to review okay

[2:07:57] Voice 9: was that to me jill uh

[2:08:01] Voice 3: no sorry i sent that to

[2:08:02] Voice 3: Wendy back then okay that's

[2:08:04] Voice 10: that's fine going to send this like

[2:08:11] Voice 3: a starting starting sentence

[2:08:13] Voice 3: let's put it in the chat oh

[2:08:16] Voice 9: thank you I have something from Toby as well in my email so Jill

[2:08:26] Voice 10: you may put both of those um okay forward and

[2:08:32] Voice 3: mine is just for fodder for trying to develop one so

[2:08:36] Voice 3: so please don't take it as a...

[2:08:39] Voice 4: I like yours, Trustee Timothy.

[2:08:43] Voice 4: It's nice and simple.

[2:08:54] Voice 8: Is that correct?

[2:08:55] Voice 8: I think that's...

[2:09:08] Voice 3: Thank you, Jo,

[2:09:09] Voice 3: for all your work on the minutes here.

[2:09:11] Voice 9: This was

[2:09:11] Voice 3: like a complicated 4D jigsaw puzzle.

[2:09:17] Voice 3: Thank you

[2:09:18] Voice 9: so much for your patience as well.

[2:09:20] Voice 9: Thanks for your patience as I'm learning to do these things more elegantly.

[2:09:25] Voice 9: Okay.

[2:09:27] Voice 9: okay and then this is the one

[2:09:29] Voice 9: sentence

[2:09:34] Voice 9: okay now do I have

[2:09:36] Voice 9: everything

[2:09:36] Voice 9: I

[2:09:38] Trustee Elliott: did send one in as

[2:09:41] Trustee Elliott: well it's very similar to

[2:09:42] Trustee Elliott: Busty Timothy's

[2:09:43] Trustee Elliott: okay

[2:09:47] Voice 9: so the first one here

[2:09:48] Voice 9: I believe this is

[2:09:52] Voice 9: yeah this is

[2:09:54] Voice 9: no

[2:09:56] Trustee Elliott: no

[2:09:56] Trustee Elliott: yeah

[2:09:58] Voice 7: get rid of this

[2:10:00] Voice 7: one

[2:10:01] Voice 7: yeah we don't need

[2:10:05] Trustee Elliott: public communications or anything above that right now for me sorry to

[2:10:11] Trustee Elliott: jill those were the original motions proposed by wendy you can get rid of them the ones that are

[2:10:19] Voice 9: on the screen right now yes i don't

[2:10:22] Voice 3: the top two uh let me just clarify trust you know which ones

[2:10:26] Voice 3: these

[2:10:26] Voice 9: these ones correct those should go yes okay

[2:10:38] Voice 8: did

[2:10:49] Voice 9: i just put the same thing in

[2:10:52] Trustee Elliott: No, I'll put it in the chat here so we can look at it.

[2:10:55] Trustee Elliott: Just might be some wording that might be helpful.

[2:10:58] Trustee Elliott: Request off in a secure high yield.

[2:11:08] Voice 10: If I may, Jill, we do need to remove at the top of the screen is our original, the original motion put forward.

[2:11:20] Voice 10: Okay.

[2:11:21] Voice 10: That was just a draft to be considered.

[2:11:23] Voice 10: So that first paragraph and second paragraph need to be deleted, because they were never considered by the board.

[2:11:31] Voice 9: Okay, so both of these need to go?

[2:11:34] Voice 10: Correct.

[2:11:34] Voice 10: Yes, please.

[2:11:35] Voice 10: Okay.

[2:11:36] Voice 9: They

[2:11:36] Voice 10: can just be deleted. That's right. And the board can consider the two new motions on the table.

[2:11:41] Voice 9: Okay, so one of those is here.

[2:11:44] Voice 10: Yep.

[2:11:45] Voice 9: And the

[2:11:46] Voice 10: last paragraph on the bottom of the page can also be deleted.

[2:11:53] Voice 9: and then is there one more motion that needs to come to the screen

[2:11:57] Voice 9: yes

[2:11:57] Voice 10: that's trustee elliott's motion that came via email

[2:12:01] Voice 9: at 228 yes

[2:12:06] Voice 8: correct is this it okay sorry

[2:12:16] Voice 9: about that no

[2:12:18] Voice 7: no worries perfect oh wait

[2:12:20] Voice 7: we're back to

[2:12:20] Voice 7: that one oh wait sorry no kidding my apologies uh all right yeah uh vice chair nuncombe thank you

[2:12:46] Voice 3: chair gabriel um i just in response to uh trustee elliott's um proposed motion i just we had a

[2:12:56] Voice 3: conversation just adding conservative to uh the request staff invest 1 million in a secure high

[2:13:04] Voice 3: yield investment wondering if i guess secure it expresses the same as conservative i'm just

[2:13:10] Voice 3: thinking of about public's optics of just you know what we're doing it's not like we're um

[2:13:17] Voice 3: I don't know, putting it into some investment that's not going to be safe.

[2:13:23] Voice 3: But I think I guess secure expresses it enough.

[2:13:26] Voice 3: So thank you.

[2:13:30] Voice 7: Can I ask that the motion be moved up a little bit closer to the top?

[2:13:34] Voice 7: Sorry.

[2:13:35] Voice 7: Yeah, thank you very much.

[2:13:37] Voice 7: Director Frater.

[2:13:39] Voice 6: Thank you.

[2:13:40] Voice 6: I would just let you know that staff are strongly leading towards investing this with the Municipal Finance Authority.

[2:13:45] Voice 6: So I would suggest adjectives such as secure and conservative are unlikely to be needed.

[2:13:52] Voice 6: Also, you are also constrained by the community charter in terms of the types of investments you can invest in to begin with.

[2:13:59] Voice 6: So it may be because we need to provide the motions over to them.

[2:14:03] Voice 6: I think it might be simplest for staff if those adjectives were avoided, knowing that we are already constrained by the community charter.

[2:14:09] Voice 6: And it might then allow for some more smooth providing of the money over to the selected body.

[2:14:16] Voice 6: And as I say, I think staff at this time can tell you that we're strongly leaning towards municipal finance authority.

[2:14:21] Voice 6: Thank you.

[2:14:24] Voice 7: So then we'll remove in the second motion, we'll remove the word secure.

[2:14:32] Trustee Elliott: And high yield, I think.

[2:14:36] Trustee Elliott: And high yield.

[2:14:37] Trustee Elliott: yeah yeah and could it be direct or invest or or direct or deposit rather than invest or

[2:14:46] Trustee Elliott: director freighter perhaps you can help us with some wording i

[2:14:50] Voice 6: think invest one million um is

[2:14:52] Voice 6: sufficient but request staff invest invest the one million i think a high yield investment is

[2:14:57] Voice 6: fine i think that's what we're going to be striving for in any event i'll look to manager

[2:15:02] Voice 6: manager Tyrell but I think that's what we're hoping to achieve for you um yeah so I think

[2:15:08] Voice 6: as drafted it's likely fine is

[2:15:10] Trustee Elliott: it fund or investment in a high yield fund I think

[2:15:14] Trustee Elliott: it could be a high yield fund yes yeah yeah and and if I may just it's not a motion yet but the

[2:15:29] Trustee Elliott: reason I think we need to tie a reason to it rather than I was really cautious about just

[2:15:35] Trustee Elliott: saying put it in a fund because to me that might give a signal to the donor we're not going to use

[2:15:42] Trustee Elliott: that money or we're uncertain what to do with it it's like well we're putting it away while

[2:15:47] Trustee Elliott: this is set of priorities and metrics are developed um i think it's important to include

[2:15:53] Trustee Elliott: the second part but um and then i think by default the remaining balance is still going

[2:16:00] Trustee Elliott: to be accessible so we probably don't need that first section there but yeah great

[2:16:08] Voice 7: uh so we don't

[2:16:10] Voice 7: need the first motion you're saying well i think they're saying the same thing there's a lot of

[2:16:18] Voice 7: yeah they're very close and

[2:16:20] Voice 3: i honestly just wrote that sentence down just just to start uh

[2:16:26] Voice 3: discussions around putting this motion together so it doesn't need to be considered as a separate

[2:16:31] Voice 3: motion i just really wanted to put some words on the on the paper just for us to to work around so

[2:16:36] Voice 3: i

[2:16:37] Voice 10: believe the intent was for them to be the same uh motion to contribute to the same motion yes

[2:16:44] Voice 10: correct thank you we should spell out islands trust conservancy board penta

[2:17:08] Voice 7: and then proper

[2:17:09] Voice 7: phasing with the that oh

[2:17:13] Voice 10: one thing that's missing is the opportunity fund so request staff invest

[2:17:19] Voice 10: invest $1 million of the Opportunity Fund. One other note, not specific to this,

[2:17:42] Voice 10: but important nonetheless, is that the Morrison-Waxler Fund, if it's not fully utilized

[2:17:50] Voice 10: by January 2029, the remainder is meant to become available to other local trust areas.

[2:17:59] Voice 7: 2029 oh yes

[2:18:01] Voice 7: okay we got a little bit of time

[2:18:06] Voice 7: great all right so we'll get rid of

[2:18:07] Voice 7: that first motion we'll trim that one

[2:18:11] Voice 7: and then the second motion

[2:18:14] Voice 7: reads well

[2:18:18] Voice 7: oh

[2:18:18] Voice 7: fantastic I'll be

[2:18:32] Voice 7: looking for a mover I'm looking at the time here

[2:18:33] Voice 7: too and I'm like

[2:18:36] Voice 7: apologies apologies everyone

[2:18:37] Voice 7: yeah I'll be looking for a mover

[2:18:47] Voice 7: for the motion

[2:18:48] Voice 7: you want to move that

[2:18:49] Voice 7: oh

[2:18:50] Trustee Elliott: okay i i prefer to move it i i i think yeah i'd like to move that motion if you don't mind

[2:18:59] Trustee Elliott: trustee eight sorry i didn't jump on it i was waiting for tanner actually

[2:19:04] Trustee Elliott: go ahead trustee elliott sure i move that the island's trust conservancy board requests staff

[2:19:11] Trustee Elliott: invest one million dollars of the opportunity fund in a high yield fund while the island's

[2:19:19] Trustee Elliott: trust conservancy board seeks input from indigenous governing bodies and conservation partners on the

[2:19:24] Trustee Elliott: purpose structure and priorities of donation supported funds as part of the five-year plan

[2:19:29] Trustee Elliott: engagement process thank

[2:19:32] Voice 7: you looking for a second or uh by sharing on com thank you and any discussion

[2:19:40] Voice 7: by sharing on com oh no

[2:19:46] Voice 3: yeah i know i was just gonna say i was just staying in silence in case

[2:19:50] Voice 3: there's any other discussion before we went to move the motions thank

[2:19:54] Voice 7: you all right then i will

[2:19:57] Voice 7: call the vote uh all in favor right on motion carried thank you very much good work everyone

[2:20:09] Voice 7: um as promised i think we should take a five minute break i know we're really close to the

[2:20:14] Voice 7: end but let's take a moment to refresh ourselves thank you uh yeah we

[2:20:22] Voice 7: back here at 2

[2:20:23] Voice 9: 45 and if you

[2:20:26] Voice 9: you wouldn't mind turning off cameras and mics that would be great just

[2:27:30] Voice 7: waiting for a few people

[2:27:31] Voice 7: to return maybe turn on your cameras if you're there i see blank screens i see trusty yates

[2:27:53] Voice 7: hi there's toby fantastic all right hey guys i'm looking at the time here and it does

[2:28:06] Voice 7: seem to me that maybe we should make some uh concessions on our agenda today

[2:28:11] Voice 7: uh a couple ideas uh one is that we skip the next section or the next item and under items

[2:28:18] Voice 7: for discussion um that's on the five-year plan or um we could move um and not have the session

[2:28:30] Voice 7: with um policy advisor humans today and defer that to another meeting day because i think that

[2:28:38] Voice 7: would be a very lengthy discussion it could be um it also kind of relates directly to our

[2:28:43] Voice 7: correspondence as well so there might be a discussion that would be relevant at the same time

[2:28:49] Voice 7: uh measure two any suggestions thank

[2:28:54] Voice 10: you chair um one comment i would like to make is um

[2:28:59] Voice 10: the decision uh for the referral uh process response from the board is due in february

[2:29:05] Voice 10: so the dis the discussion and decision would need to happen at the january meeting so

[2:29:12] Voice 10: So this is why staff placed Jason Eumann's, staff Eumann's presentation in today's meeting

[2:29:19] Voice 10: to give staff time to absorb the information.

[2:29:23] Voice 10: The second thing I wanted to mention is that we have, we still, staff don't have a response

[2:29:31] Voice 10: to the resolution from financial planning committee to bring to TC.

[2:29:37] Voice 10: So we still do need a response from that.

[2:29:40] Voice 10: out. I'm happy to take direction.

[2:29:45] Voice 7: Thank you. Thank you. What's the board feeling?

[2:29:49] Voice 7: Like perhaps we'll just item 2822. That's the five-year plan project timeline. Perhaps we can

[2:29:58] Voice 7: strike that from the...

[2:30:00] Voice 7: agenda and move into our session on the trust policy statement trustee elliott uh

[2:30:08] Trustee Elliott: i do think

[2:30:09] Trustee Elliott: we need an update for trust council could that verbal update be turned into a one-page

[2:30:15] Trustee Elliott: brief name that could be provided to trust council although the board needs to see it as well

[2:30:20] Trustee Elliott: i am concerned that we don't have we need an update on where we are with the five-year plan

[2:30:29] Voice 7: yes let's proceed with that then and then i'll just be very mindful of the time we'll have a

[2:30:34] Voice 7: hard stop at uh three o'clock does that sound all right fantastic all right then we'll move

[2:30:42] Voice 7: on to item 8.2.2 which is the five-year planned project update and that is over to

[2:30:51] Voice 7: uh manager yes i'm

[2:30:59] Voice 10: looking for my notes dr

[2:31:02] Voice 6: freighter i'm sorry i'm just going to seek

[2:31:04] Voice 6: clarity are you going to be circling back to respond to financial planning committee's

[2:31:08] Voice 6: request for a response back

[2:31:14] Voice 6: yes we will

[2:31:15] Voice 7: yeah thank

[2:31:16] Voice 10: you okay i will carry on then um thank you very much so um the five-year

[2:31:29] Voice 10: plan project timeline and first nations engagement update um provided by myself and i i would like to

[2:31:36] Voice 10: introduce more fulsomely and ask jill staff merrick uh taz's new senior policy advisor

[2:31:43] Voice 10: trust area services new senior policy advisor so i would like to introduce

[2:31:50] Voice 10: staff merrick or senior policy advisor merrick we're very excited to be working with um

[2:31:57] Voice 10: with Jill Merrick. Jill, as the new Senior Policy Advisor, will be working very closely with

[2:32:05] Voice 10: myself and Indigenous, Senior Indigenous Relations Advisor, Elliot, on the five-year plan.

[2:32:16] Voice 10: And she will be guiding us through the 2028-2032 five-year plan process in collaboration with us.

[2:32:26] Voice 10: I would like to note that engagement letters to Indigenous governing bodies are scheduled to go out in mid-December, and we have scheduled to provide an updated timeline and project charter at January's ITC board meeting, which unfortunately is after the Trust Council meeting in December.

[2:32:44] Voice 10: I would like to note that, and perhaps Jill could speak to this or Staff Merrick could speak to this, that she's already jumped in and provided a work plan and is working on updating that timeline.

[2:33:02] Voice 10: line, but I feel respect needs to be given since she is new and jumping in to give her time and

[2:33:10] Voice 10: all of us time to basically provide a really thorough and fulsome engagement plan, which we

[2:33:21] Voice 10: have not had up to date. Jill, would you like to add to that?

[2:33:32] Voice 17: Thank you, Manager Tyrrell. I

[2:33:37] Voice 17: I appreciate the introduction.

[2:33:39] Voice 17: I'm really, really enthusiastic

[2:33:42] Voice 17: to work on the five-year plan.

[2:33:44] Voice 17: There's a lot of opportunity to further relationships

[2:33:48] Voice 17: and I'm trying to be cognizant in my enthusiasm

[2:33:53] Voice 17: not to over-promise and under-deliver.

[2:33:58] Voice 17: So Director Frater's given me some good guardrails

[2:34:03] Voice 17: and I look forward to reporting back

[2:34:06] Voice 17: to the team in the near future wonderful

[2:34:14] Voice 7: thank you any questions from the board

[2:34:17] Voice 7: any comments not seeing any perhaps we'll move on with our agenda thank you very much

[2:34:41] Voice 7: appreciate it um all right we'll move on to section 8.2.3 policy statement 101

[2:34:50] Voice 7: to one. Verbal briefing.

[2:34:59] Voice 9: Do we have Jason with us? I'm just going to check with Jason and let

[2:35:04] Voice 9: him into the meeting. Hang on. Thank you.

[2:35:13] Trustee Elliott: Justy Elliott. Sarah, if you'd like me to work on a

[2:35:18] Trustee Elliott: resolution to go back to financial committee with an answer, I can do that in the background.

[2:35:24] Trustee Elliott: That

[2:35:25] Voice 7: would be awesome. Thank you. I'm working on one

[2:35:26] Trustee Elliott: too. Yeah. Okay. I believe Jason's with us.

[2:35:30] Trustee Elliott: And I did send you a second motion, but maybe we should, yeah, maybe we should consider it another day.

[2:35:37] Voice 7: Yeah, or we could do a new business as well.

[2:35:43] Voice 7: Hello, Jason. Good afternoon.

[2:35:46] Voice 12: Hello, Chair Govro. Nice to see you in these circumstances. I don't think we've done this before.

[2:35:52] Voice 7: Yeah. Welcome, welcome.

[2:35:53] Voice 12: Thanks. Happy to be here.

[2:35:56] Voice 12: Shall I just dive right in? I understand you guys

[2:35:58] Voice 7: have been at this

[2:35:59] Voice 12: for a while, so I won't endeavor not to take up too much time.

[2:36:04] Voice 12: I do have a presentation to give that is sort of both.

[2:36:07] Voice 12: It's a combination Islands Trust and Policy Statement 101.

[2:36:10] Voice 12: For any trustees, you'll have heard this before because it's getting to be a fairly canned presentation.

[2:36:16] Voice 12: But for others of you, hopefully there is some new information in there that will help inform your referral response to Trust Council regarding the draft policy statement.

[2:36:25] Voice 12: statement. In the course of the presentation, I'll also touch on how the policy statement

[2:36:30] Voice 12: intersects with the work of the Conservancy and maybe just a little bit about the referral

[2:36:34] Voice 12: process in general and what the expectations are around that. And then I am here to answer

[2:36:39] Voice 12: any questions that you may have, if that all sounds reasonable.

[2:36:45] Voice 12: Okay, I'm going to dive into a slideshow then, if you'll just bear with me for a sec while

[2:36:50] Voice 12: I get everything queued up here. Okay, are you currently viewing my screen? All right,

[2:37:16] Voice 12: Let me just make sure that I can rotate through the slides as needed.

[2:37:28] Voice 12: Good stuff. Okay, so my name is Jason Yeomans. I'm a Senior Policy Advisor with the Islands Trust.

[2:37:35] Voice 12: I've been helping provide project management and policy development advice on this project

[2:37:40] Voice 12: for the past year. I've worked for the Islands Trust since 2013, mostly as a land use planner.

[2:37:46] Voice 12: Until recently, I'd also lived on Salt Spring Island for a decade. My son still lives there

[2:37:51] Voice 12: with his mother during the week and weekends with me in the city,

[2:37:53] Voice 12: so I've got at least a little bit of island cred when it comes to these things.

[2:37:59] Voice 12: I'm coming to you today from the territory of the Lekwungen people,

[2:38:02] Voice 12: now known as the Songhees and Esquimalt Nations in the city of Victoria.

[2:38:13] Voice 12: Before getting into the policy statement project itself,

[2:38:15] Voice 12: I just want to provide a quick introduction to the Islands Trust

[2:38:18] Voice 12: that generally needs to precede any discussion about our work.

[2:38:21] Voice 12: Islands Trust, and again, like most of you know this,

[2:38:24] Voice 12: special purpose government responsible for the planning and land use management decisions in

[2:38:28] Voice 12: the Islands Trust area, which is comprised of 13 major islands and more than 450 smaller islands

[2:38:34] Voice 12: and the surrounding waters in the Strait of Georgia and Howe Sound. The Islands Trust does

[2:38:40] Voice 12: its best to preserve and protect these 450 islands in the Salish Sea. They're grouped into 13 local

[2:38:45] Voice 12: trust areas, each of which have their own local trust committee that makes land use decisions for

[2:38:50] Voice 12: that group of islands using the land use planning authorities under part 14 of the local government

[2:38:55] Voice 12: act there's one island municipality bowen island which has a municipal council and all the powers

[2:39:00] Voice 12: of a regular municipality and has two members that sit at the trust council table when all

[2:39:08] Voice 12: 26 elected islands trust trustees come together they do so as the islands trust council to take

[2:39:12] Voice 12: into account the planning for the region as a whole we're a unique form of government neither

[2:39:17] Voice 12: a municipality nor a regional district ultimately a special government for a special place as i'm

[2:39:22] Voice 12: I'm sure you all know Islands Trust was created in 1974 by the government of British Columbia

[2:39:26] Voice 12: to protect these islands and their unique ecosystems and lifestyles from the rampant

[2:39:30] Voice 12: overdevelopment that was starting to emerge in the form of small lot subdivisions on several

[2:39:34] Voice 12: of the islands. Islands Trust was established under the Islands Trust Act with a mandate or

[2:39:39] Voice 12: an object, as the legislation says, to preserve and protect the trust area and its unique amenities

[2:39:45] Voice 12: and environment for the benefit of the residents of the trust area and of British Columbia generally

[2:39:49] Voice 12: in cooperation with municipalities, regional districts, improvement districts, First Nations,

[2:39:54] Voice 12: other persons and organizations, and the government of British Columbia.

[2:39:58] Voice 12: Okay, that's where the Islands Trust 101 side of things ends. Hopefully that wasn't too repetitive.

[2:40:04] Voice 12: And now a bit more on the policy statement itself. Within the Islands Trust Act, you'll find section

[2:40:10] Voice 12: 15, which states that trust council must by bylaw adopt a trust policy statement that applies to the

[2:40:17] Voice 12: Trust Area. The Trust Policy Statement must be a general statement of the policies of the Trust

[2:40:22] Voice 12: Council to carry out the object of the Trust and may establish different policies for different

[2:40:27] Voice 12: parts of the Trust Area. The first Islands Trust Policy Statement was adopted in 1975.

[2:40:33] Voice 12: Current Islands Trust Policy Statement has been enforced since 1993 and a lot has changed not

[2:40:39] Voice 12: just in the Islands Trust Area but in Canada and the wider world since then. In 2019 Islands Trust

[2:40:46] Voice 12: Council decided it was time to update the Islands Trust policy statement to better help the Islands

[2:40:50] Voice 12: Trust navigate today's challenges and tomorrow's opportunities. In terms of what the policy

[2:40:58] Voice 12: statement does, this is kind of how it fits into the land use planning hierarchy at the Islands

[2:41:02] Voice 12: Trust. The policy statement contains policies that ultimately guide the way that local trust

[2:41:07] Voice 12: committees and island municipalities develop their OCPs and their land use bylaws. So the policy

[2:41:12] Voice 12: statement sets sort of the highest level of policies to which the subservient, I guess,

[2:41:18] Voice 12: or other branches of the Islands Trust then need to comply. So the first step down is within

[2:41:25] Voice 12: official community plans. Those official community plans create the land use designations that lay

[2:41:30] Voice 12: out the broad vision for how land will be used on each of the islands. And those land use

[2:41:36] Voice 12: designations and the policies within the OCP ultimately need to comply with the higher level

[2:41:41] Voice 12: policies that are in the policy statement. And then from an OCP, an OCP then is operationalized

[2:41:48] Voice 12: through a land use bylaw, which establishes the regulations that actually enforce whatever the

[2:41:54] Voice 12: policy goals are that are in the official community plan and in the policy statement.

[2:41:58] Voice 12: And then, of course, the zoning bylaw is ultimately what affects how you see land used on the islands

[2:42:06] Voice 12: around you and its impact on the landscape. The Islands Trust Policy Statement forms the

[2:42:16] Voice 12: foundation for trust council strategic planning if the policy statement is sort of the articulation

[2:42:23] Voice 12: of how trust council wants to achieve the object of the islands trust then the work that trust

[2:42:30] Voice 12: council does should be working towards the implementation of the goals that are set forth

[2:42:36] Voice 12: in the policy statement the policy statement informs the review of official community plans

[2:42:42] Voice 12: and regulatory bylaws by islands trust executive committee or ultimately by trust council so in

[2:42:48] Voice 12: order for a local bylaw on one of the islands to be adopted into law executive committee needs to

[2:42:55] Voice 12: make a determination that that bylaw is in fact consistent with the policy statement so it's

[2:42:59] Voice 12: delivered to them for their review and adjudication and the policy statement also informs the types of

[2:43:05] Voice 12: intergovernmental relationships that trust council strikes with regional districts and with provincial

[2:43:11] Voice 12: agencies or indeed federal agencies, as the case may be. When the Islands Trust enters into

[2:43:17] Voice 12: discussions with these agencies about the types of reciprocal relationships or agreements that

[2:43:25] Voice 12: we wish to have, the Islands Trust should be looking towards ensuring that the policy statement

[2:43:30] Voice 12: is going to be implemented through those agreements. Since 2019, a process has been

[2:43:42] Voice 12: underway to update the policy statement as i said with three primary lenses the first is

[2:43:46] Voice 12: reconciliation with indigenous peoples and this reflects a reconciliation declaration that the

[2:43:51] Voice 12: islands trust council made in 2019 climate change is the other lens through which the policy

[2:43:58] Voice 12: statement is being updated this reflects a climate change emergency declaration that trust council

[2:44:02] Voice 12: declared in 2019 and also being updated to address what we know to be the clear housing challenges

[2:44:10] Voice 12: being faced by island communities. And this reflects a housing shortage or a workforce

[2:44:14] Voice 12: shortage and housing equity crisis that Trust Council earlier declared as well.

[2:44:23] Voice 12: We are well advanced into the project. In July of this year, Trust Council gave first reading

[2:44:30] Voice 12: to a policy statement bylaw. This followed on, you know, five years essentially of work that

[2:44:38] Voice 12: led up to that point that involved quite a bit of community engagement. Now that the bylaws had

[2:44:42] Voice 12: had first reading. It's being referred out to all of the agencies and Indigenous governing bodies

[2:44:46] Voice 12: with whom the Islands Trust works together. That includes you here at the Islands Trust Conservancy.

[2:44:55] Voice 12: A window of engagement on the policy statement is open until March, essentially, when staff would

[2:45:01] Voice 12: like to be able to report back to Trust Council with the findings from all of this engagement

[2:45:06] Voice 12: work. So we'll report back with the referral responses that have been received from you and

[2:45:11] Voice 12: and from all other agencies and Indigenous governing bodies, along with recommendations

[2:45:15] Voice 12: to Trust Council as to how they might want to further refine the document to reflect those

[2:45:20] Voice 12: things that they've heard through the referral process. And indeed, trustees will come

[2:45:25] Voice 12: with their own ideas and plans for how they might want to see the document further revised based on

[2:45:30] Voice 12: the conversations they've been having in their communities or on their thoughts about the

[2:45:33] Voice 12: document. It's just a short summary of the various types of engagement that have been pursued on the

[2:45:42] Voice 12: the document over the years. So it has not in any way been sort of created in a vacuum. There has

[2:45:46] Voice 12: been lots of opportunities for the public to help define the broad vision for the document goals

[2:45:54] Voice 12: and sort of to ensure, to help staff and trustees ensure that the document that ultimately gets

[2:46:00] Voice 12: created is a reflection of what is important to Islanders and those who have provided their input.

[2:46:10] Voice 12: The draft policy statement is essentially divided into kind of three types of policies. They're

[2:46:15] Voice 12: guiding principles, which is how Islands Trust should be making its decisions. There are

[2:46:20] Voice 12: directive policies, which are things that local trust committees and island municipalities must

[2:46:24] Voice 12: do. And then there are advisory policies, which are things that local trust committees and island

[2:46:29] Voice 12: municipalities should do in order to be seen to be advancing the policy statement. I'm going to

[2:46:37] Voice 12: skip all of the sort of topic areas within the policy statement, mainly for in the interest of

[2:46:43] Voice 12: time and you have the opportunity to read the document at your leisure. Hopefully some of you

[2:46:47] Voice 12: have had a chance to look through it already. We plan to report back to Trust Council, as I said,

[2:46:55] Voice 12: in March with the results of the engagement and referral process, all in the service of

[2:47:01] Voice 12: hopefully targeting adoption of the policy statement bylaw before the next local government

[2:47:07] Voice 12: elections, which take place in October of 2026. Okay, now briefly, how does the Islands Trust

[2:47:17] Voice 12: policy statement intersect with the work of the Islands Trust Conservancy. The Conservancy is

[2:47:24] Voice 12: noted here sort of front and center as the first of the cooperation principles that Islands Trust

[2:47:29] Voice 12: Council has within this draft policy statement, which is that we will collaborate with the Islands

[2:47:35] Voice 12: Trust Conservancy Board. The principle being to collaborate closely with and be informed by the

[2:47:41] Voice 12: Islands Trust Conservancy Board, particularly in the areas of science-based conservation planning,

[2:47:45] Voice 12: planning, ecosystem mapping, identification of core conservation areas and protected area

[2:47:50] Voice 12: networks and protection of species and ecosystems at risk.

[2:47:55] Voice 12: So there's an expectation on the part of Trust Council that it and local trust committees

[2:47:59] Voice 12: and staff are going to work together with the Islands Trust Conservancy and the board

[2:48:04] Voice 12: to advance the interests of the Islands Trust more broadly.

[2:48:09] Voice 12: The draft policy statement is full of policies that call on local trust committees and island

[2:48:14] Voice 12: municipalities to identify and protect certain ecological attributes. To a large extent,

[2:48:20] Voice 12: these are areas that your regional conservation plan has already identified as priority areas

[2:48:25] Voice 12: for protection. And to at least some extent, local trust committees will very likely lean

[2:48:31] Voice 12: on the work that the Conservancy has done and continues to do to catalogue existing data and

[2:48:38] Voice 12: inform our ecosystem understandings, or indeed the work that the Conservancy does to procure

[2:48:43] Voice 12: your original data for that purpose. And because we've generally got our eyes on the same areas,

[2:48:53] Voice 12: we can both use the tools in our respective toolboxes to try and protect them.

[2:48:58] Voice 12: For the Conservancy Board, that means generally voluntary conservation by landowners through land

[2:49:03] Voice 12: donations and protective covenants. For Trust Council and local trust committees on the land

[2:49:09] Voice 12: use planning side it means using the regulatory mechanisms that that they have at their disposal

[2:49:14] Voice 12: which is how and where development is distributed across the island have ideally have less

[2:49:20] Voice 12: development in areas that are of more conservation value and concentrate whatever development is

[2:49:25] Voice 12: going to occur in areas that are of less conservation value we can use tools like

[2:49:30] Voice 12: building setbacks from the natural boundary of water bodies we can use development permit areas

[2:49:34] Voice 12: that are designed to minimize destruction in sensitive areas.

[2:49:38] Voice 12: And in, you know, in select and unfortunately rare circumstances,

[2:49:43] Voice 12: there can be times when our respective tracks actually do converge,

[2:49:47] Voice 12: such as when a landowner proposes to rezone their property,

[2:49:50] Voice 12: let's say to increase the residential density that's permitted there.

[2:49:54] Voice 12: These are opportunities sometimes for local trust committees to exercise leverage

[2:49:58] Voice 12: to achieve things like conservation covenants.

[2:50:02] Voice 12: So if the land is in an area of conservation value, that's a time when there may be an opportunity to concentrate whatever increased development the local trust committee might be considering permitting in a certain area of the property in exchange for the permanent protection of whatever sort of valuable conservation land there is through something like a restrictive covenant that could be held

[2:50:25] Voice 12: by the Islands Trust Conservancy, if that opportunity happens to be available at that time.

[2:50:32] Voice 12: so that's uh really i think all i had to say about the policy statement um you've received

[2:50:39] Voice 12: this referral from trust council they're hoping to hear back from you as soon as possible um

[2:50:44] Voice 12: you've seen the referral form i believe that's probably in your agenda package i didn't leave

[2:50:49] Voice 12: through um there's basically four options you can recommend your support you can recommend

[2:50:54] Voice 12: your support with conditions you can indicate that your interests are unaffected or you cannot

[2:51:00] Voice 12: not support it. Though, I hope you don't select that option, but that's for you to decide. Thanks

[2:51:07] Voice 12: and happy to field any questions that you've got.

[2:51:10] Voice 7: Thank you very much. Great presentation.

[2:51:15] Voice 7: I'd look to the board. Are there any questions? It is quite late in the day.

[2:51:26] Voice 7: Trustee

[2:51:27] Trustee Elliott: Elliott, go ahead. I'm just wondering if you can help us with some framing of what kind of

[2:51:34] Trustee Elliott: referral response would be most helpful? Is it policy by policy? Would it be a general sort of

[2:51:41] Trustee Elliott: statement of the Conservancy Board supports, you know, all of these in general principle,

[2:51:49] Trustee Elliott: would like to see refinement in these areas? Like what kind of, what's the format of the

[2:51:56] Trustee Elliott: referral response that can help us with the discussion in January?

[2:52:01] Voice 12: I don't know if I can

[2:52:03] Voice 12: offer you any guidance on that. I mean, I think there is, you are supposed to be looking at this

[2:52:12] Voice 12: through the lens of the work that the Conservancy does. And whether, I guess, I guess whether you

[2:52:20] Voice 12: think that, is there any, well, first of all, would there be anything in the document that

[2:52:27] Voice 12: would be detrimental, I guess, to the work that the Conservancy does might be the first way that

[2:52:31] Voice 12: you could think about it. I'm sure there are those amongst you who have particular areas of

[2:52:39] Voice 12: expertise in matters such as those addressed in the policy statement. And so if you think there

[2:52:46] Voice 12: is an area where we have erred and you are able to help correct that error, I'm sure that would

[2:52:51] Voice 12: be welcome. But yeah, and, you know, Trustee Elliott, Trustee Yates, Trustee Govro, those

[2:52:58] Voice 12: those of you who sit at the trust council table you can also ask yourselves what would be most

[2:53:03] Voice 12: helpful to you when when the when that what what would you want to see so thank

[2:53:10] Voice 7: you very much for

[2:53:11] Voice 7: that thank you uh trustee yates

[2:53:13] Voice 4: uh thank you very much um senior policy advisor for yeomans uh

[2:53:20] Voice 4: always you you always give a very good presentation and funnily enough i'm such a linear thinker

[2:53:26] Voice 4: that I've gone through the policy document backwards, frontwards, you know, with a fine

[2:53:32] Voice 4: tooth comb on behalf of my constituents, on behalf of council, our local trust committee.

[2:53:38] Voice 4: And I've, you know, made all sorts of notes to myself and had tons and tons of feedback from

[2:53:43] Voice 4: people in the Gabriel, the trust area. But the funny thing is, I actually haven't looked at it

[2:53:49] Voice 4: with the lens of the conservancy. So, you know, when it when we got the agenda, I thought, oh,

[2:53:55] Voice 4: Oh, yeah, the Conservancy, we have to give a, so I'm going to do that now.

[2:53:59] Voice 4: It won't be difficult because, you know, I'm pretty familiar with the document.

[2:54:04] Voice 4: It's so easy to follow.

[2:54:06] Voice 4: And I will make some comments that are specific to the Conservancy after I've done that.

[2:54:13] Voice 4: Thank you.

[2:54:16] Voice 7: Thank you.

[2:54:17] Voice 7: Thank you.

[2:54:18] Voice 7: Is there any more questions or comments from the board?

[2:54:25] Voice 16: I'll

[2:54:25] Voice 12: just mention, Chair, that I'm like, I'm always open for business.

[2:54:29] Voice 12: So if anybody does have any questions, they're welcome to contact me directly if I think I can help sort of frame whatever they would like to bring back to the board when it comes time for you to make a response.

[2:54:40] Voice 7: Thank you very much. Thank you.

[2:54:43] Voice 7: Yes, I'm looking to perhaps Trustee Jorgensen or Vice Chair Noncom, if you have any questions or anything, or you heard that if you do have a question, you could always reach out or to Toby or myself as well if you have any questions around it.

[2:55:00] Voice 7: Thank you. I know that each of the islands, Galliano will have a community information

[2:55:05] Voice 7: meeting coming up on the 9th, an on-island opportunity for Trustee Jurgensen, if they

[2:55:12] Voice 7: wanted to come to hear it again. Trustee Yates, go ahead.

[2:55:16] Voice 4: Yeah, and we actually have one tomorrow

[2:55:18] Voice 4: at our local trust committee meeting. We have a trust policy statement presentation, so that'll

[2:55:24] Voice 4: be good. And it just occurred to me, we could, of course, at any time send our comments in to

[2:55:29] Voice 4: to Islands 2050.

[2:55:31] Voice 4: But we could, if it's specific to the Conservancy,

[2:55:35] Voice 4: we should just copy each other

[2:55:37] Voice 4: and see if we wanna have anything.

[2:55:39] Voice 4: If there's anything we come up with in the next month or so

[2:55:42] Voice 4: that might be useful for all of us to focus on,

[2:55:45] Voice 4: that would be helpful too.

[2:55:47] Voice 7: Thank you, that's a great suggestion.

[2:55:49] Voice 7: I'm sure staff will go start compiling a list.

[2:55:51] Voice 7: And I know that we have in the past sent a response back.

[2:55:56] Voice 7: Thank you.

[2:55:58] Voice 7: all right then maybe we shall move on thank you for your time today thank

[2:56:02] Voice 3: you chair govro thank

[2:56:03] Voice 3: you so much for your

[2:56:04] Voice 3: time and presentation bye-bye folks see

[2:56:08] Voice 7: you later all right we shall move on

[2:56:11] Voice 7: uh we're on to item um 8.3.1 which is correspondence um has everyone had a chance to

[2:56:19] Voice 7: look at it i think i've briefly referred to it this is sort of what you would expect to see

[2:56:25] Voice 7: as a response back to around the policy statement.

[2:56:31] Voice 7: Are there any questions or comments on this?

[2:56:36] Voice 7: Director Tyrrell, did you want to make any comments around this?

[2:56:39] Voice 7: I mean, Manager Tyrrell?

[2:56:41] Voice 7: Sorry, again.

[2:56:43] Voice 7: Again,

[2:56:44] Voice 10: I did it.

[2:56:46] Voice 10: I have no comments to add to that.

[2:56:49] Voice 10: Thank you.

[2:56:51] Voice 7: Thank you very much.

[2:56:53] Voice 7: All right, so we'll move on to item 8.4.

[2:56:56] Voice 7: updates for information 8.4.1 any questions from the board I'm gonna go

[2:57:11] Voice 7: really fast here so all right we're at 8.4.2 public covenants report going once

[2:57:20] Voice 7: going twice comments thank you for having on the screen for us Claire

[2:57:29] Voice 7: And then 8.4.3, IPC's quarterly report.

[2:57:37] Voice 7: Thank you very much for this updated report.

[2:57:39] Voice 7: Appreciate that.

[2:57:41] Voice 7: I move on to 8.4.4, executive committee update.

[2:57:46] Voice 7: Over to you, Trustee Elliott.

[2:57:48] Voice 7: I

[2:57:48] Trustee Elliott: will be as fast as I possibly can.

[2:57:51] Trustee Elliott: I sent it around to the board, so you should have it in an email.

[2:57:57] Trustee Elliott: but just because we do have to state some of this for the public record um sharing that

[2:58:05] Trustee Elliott: many trustees including island trust conservancy board and myself members the executive committee

[2:58:11] Trustee Elliott: we participated in some uh online training sessions um to support chairing and facilitation

[2:58:18] Trustee Elliott: skills we have also i have participated and and some of you may have in the first of two

[2:58:27] Trustee Elliott: professional development workshops focused on addressing indigenous specific racism that was

[2:58:33] Trustee Elliott: kindly organized by uh senior indigenous relations advisor joe elliott um it's a very very good first

[2:58:40] Trustee Elliott: session and we're looking forward to the second one uh and it's very timely as we are struggling

[2:58:45] Trustee Elliott: with some misinformation and strong opinions and some racism being expressed in public meetings

[2:58:51] Trustee Elliott: lately, particularly in the wake of the Couch and Tribes decision. So that's very needed training.

[2:58:58] Trustee Elliott: Our last executive meeting was October 29th, considered business cases related to operations

[2:59:05] Trustee Elliott: and advanced a full-time business case for a full-time GIS analyst, GIS analyst,

[2:59:15] Trustee Elliott: and a co-op position so that would be of interest to the conservancy we meet tomorrow in the islands

[2:59:22] Trustee Elliott: offices november 19th several significant items on the agenda i've just listed a few

[2:59:29] Trustee Elliott: but in particular islands trust cao ruben brony has um has published or on that agenda is the

[2:59:39] Trustee Elliott: 2025 operational review report it's a very key document and i really appreciated his thorough

[2:59:45] Trustee Elliott: an analytical um look at the ellen's trust in general and some of the things we're struggling

[2:59:53] Trustee Elliott: with and i know he forwarded it to the board for your information we'll be reviewing trust council's

[3:00:00] Trustee Elliott: meeting agenda for december which december trust council will be held two to four in victoria

[3:00:07] Trustee Elliott: but there are three or four special sessions that might be of interest

[3:00:12] Trustee Elliott: a short-term rental accommodations act discussion with senior staff in the housing policy branch

[3:00:20] Trustee Elliott: there is our joint session with san juan county elected officials they'll be participating

[3:00:28] Trustee Elliott: electronically. We have an annual meeting with our counterparts in the U.S. and it's been

[3:00:34] Trustee Elliott: very wonderful. And there is a special training session with Brody Guy, CEO of Island Coastal

[3:00:41] Trustee Elliott: Economic Trust. That will be a training session for Trust Council on Tuesday evening. Particular

[3:00:47] Trustee Elliott: interest sharing how they convened many, many First Nations towards updating the island's

[3:00:55] Trustee Elliott: coastal economic trust um there is too much else to list but uh heritage conservation act

[3:01:02] Trustee Elliott: transformation project the chair of honest trust council has has um replied and responded to that

[3:01:10] Trustee Elliott: there is a report from ubcm um articulating that a lot of local governments are um more concerned

[3:01:17] Trustee Elliott: at the speed of the process the transformation project has huge implications for updating

[3:01:24] Trustee Elliott: the heritage conservation act and is very much needed but there needs to be more engagement so

[3:01:29] Trustee Elliott: i encourage folks to um look that up and i'll just point to one more thing sorry um we are

[3:01:38] Trustee Elliott: executive committee there will be an email out to trustees asking for submissions for resolutions

[3:01:46] Trustee Elliott: to the association of vancouver island coastal communities

[3:01:50] Trustee Elliott: community's um annual convention and so i would ask director freighter maybe we can have that email

[3:01:59] Trustee Elliott: sent out to the board as well if there's any resolution ideas that could come from the

[3:02:05] Trustee Elliott: conservancy um so islands trust would we typically put forward one per year and it's researched and

[3:02:13] Trustee Elliott: has a bunch of background so if the conservancy has an idea for a resolution that might be a good

[3:02:17] Trustee Elliott: idea. An updating code of conduct. I think, well, we don't have conduct issues, but there is

[3:02:27] Trustee Elliott: legislation coming out possibly in the spring. Islands Trust will ask to be included in it,

[3:02:34] Trustee Elliott: making it probably a mandatory code of conduct. And we're not sure if Islands Trust will be

[3:02:39] Trustee Elliott: included yet. I note that Conservancy has a different code of conduct than the Islands Trust

[3:02:44] Trustee Elliott: code, which is being updated on stress conservancies code is very, very, our standards

[3:02:50] Trustee Elliott: of conduct is very outdated. And I think we should actually look at that. So that's it. Sorry for the

[3:02:57] Trustee Elliott: long report. But you have it in your email. No problem.

[3:03:01] Voice 7: Thank you very much. Appreciate that.

[3:03:04] Voice 7: All right, we'll move on to 8.4.5. Financial Planning Committee, Trustee Yates.

[3:03:11] Voice 7: I

[3:03:13] Voice 4: am very happy to say that when we attended the financial planning committee on November 12th, there was like no major challenges to the Islands Trust Conservancy budget.

[3:03:26] Voice 4: You know, there's some adjustments we have to make, but I expected more challenge and was glad not to get that.

[3:03:35] Voice 4: But we will have to do some cutting at our December meeting.

[3:03:40] Voice 4: There's no question about that.

[3:03:42] Voice 4: And I

[3:03:43] Voice 4: know reading CAO Brawny's operational review, which I think is an excellent document, it's going to affect our budget as well.

[3:03:52] Voice 4: So we will we need to be talking about that also at the December council meeting.

[3:03:58] Voice 4: So that's it for financial planning for me.

[3:04:02] Voice 4: I can tell you other stuff on the next number.

[3:04:05] Voice 4: Fantastic. Go ahead, please.

[3:04:06] Voice 4: I was laughing because I did send in like a really, really brief report, but I was laughing when Trustee Elliott said our Conservancy Code of Conduct is so out of date because we're so well behaved.

[3:04:21] Voice 4: We clearly don't even need one.

[3:04:24] Voice 4: It was a very interesting session we had yesterday with Reese Harding, who's Ethics Commissioner for various local governments, and he's a local government lawyer.

[3:04:35] Voice 4: here and really um the main reason you know we're really interested in this

[3:04:40] Voice 4: is to better support

[3:04:42] Voice 4: a new

[3:04:43] Voice 6: i think that was uh caution on you might be treading into in-camera waters oh

[3:04:49] Voice 4: no okay just

[3:04:51] Voice 4: general like yeah it was a general discussion about how we want to support new trust council

[3:04:56] Voice 4: with good with total contact um but the province is going to be coming up with one anyway in the

[3:05:03] Voice 4: the spring. So we'll find out whether we're included in that. Sorry about that. I don't

[3:05:09] Voice 4: think I did, but it's possible. And other than that, Trustee Elliott and I have been trying to

[3:05:17] Voice 4: get the public involved on Gabriola in the policy statement. We're not doing too badly. We did have

[3:05:24] Voice 4: an open house, but the people who attended mostly wanted to talk about our OCP. So anyway, yeah,

[3:05:32] Voice 4: Yeah, that's it.

[3:05:33] Voice 7: That's it for me. Thank you.

[3:05:35] Voice 7: I certainly see all the ads on Facebook. You're really promoting the on Gabriela.

[3:05:40] Voice 7: I love that. I try to do that on Galeano.

[3:05:44] Voice 7: Moving on to the Governance Committee update, and that would be myself.

[3:05:48] Voice 7: I had to call in regrets for the last meeting. I wasn't able to attend, but I will.

[3:05:52] Voice 7: And I haven't had a chance to review the recording yet, but at our next meeting, I'll update you.

[3:05:56] Voice 7: youth there um and then we'll move on now actually before we move on we have some motions that are

[3:06:02] Voice 7: outstanding we need to circle back we need to make a response to the financial planning committee

[3:06:07] Voice 7: i've been trying to tool a motion but i do believe trustee elliott has has one trustee elliott go

[3:06:17] Trustee Elliott: ahead it's two sentences though i don't know if that's possible but i can read it out and

[3:06:24] Trustee Elliott: And if we've got any better thoughts.

[3:06:27] Voice 7: I know,

[3:06:27] Voice 7: like, what do we put in there, right?

[3:06:30] Voice 7: Almost like a letter, right?

[3:06:32] Voice 7: Like a letter with the motion in it would be a good response, I think.

[3:06:37] Voice 7: Yeah.

[3:06:38] Voice 7: Right?

[3:06:42] Trustee Elliott: Yeah, I did send it around.

[3:06:45] Trustee Elliott: Did you get that?

[3:06:46] Trustee Elliott: Is this

[3:06:50] Voice 9: the one that came to the email just now?

[3:06:52] Voice 9: Yeah.

[3:06:53] Voice 9: And what number item is this for?

[3:06:56] Voice 9: uh

[3:06:58] Voice 7: this will be for a response to financial planning committee um here

[3:07:03] Voice 7: and by around 8.2.1 yes

[3:07:10] Voice 9: okay thank you for that would you like me to share

[3:07:14] Voice 16: is that

[3:07:38] Trustee Elliott: the motion there trustee elliott that is yeah and jill just the i did send you a last

[3:07:44] Trustee Elliott: email that the last part was it is a little incorrect okay yeah invest 1 million in

[3:07:52] Trustee Elliott: the word secure high yield fund so i'll just read it out um the islands trust conservancy

[3:08:01] Trustee Elliott: board requests staff to convey to islands trust financial planning committee that it has considered

[3:08:07] Trustee Elliott: considered fpc's resolution of october 22nd 2025 and its request that the board this is getting a

[3:08:17] Trustee Elliott: bit confusing but its request that the board consider putting a portion of the recent one

[3:08:23] Trustee Elliott: million dollar donation to support some of the island's trust conservancy's 2026-27 budget

[3:08:27] Trustee Elliott: requests the board reflected on the need to exercise conservative decision making and consider

[3:08:33] Trustee Elliott: the best strategic use of this major gift and made the following resolution uh to was it invest

[3:08:41] Trustee Elliott: or direct anyway

[3:08:44] Voice 3: invest i think

[3:08:46] Trustee Elliott: invest one million dollars in a we can remove the word secure

[3:08:51] Trustee Elliott: high yield replace investment with fund while the alliance trust conservancy seeks input from

[3:08:58] Trustee Elliott: indigenous governing bodies and conservation partners on the purpose structure and priorities

[3:09:02] Trustee Elliott: of decision donation supported funds as part of the five-year plan engagement process welcome any

[3:09:08] Trustee Elliott: edits it's way too long um

[3:09:11] Voice 7: before i ask for a seconder are there any edits uh trustee yates

[3:09:17] Voice 4: actually i don't think it's way too long i i really like it trustee elliot thank you

[3:09:21] Voice 4: the only thing that i would do is i'd start a new paragraph about halfway down where it says

[3:09:26] Voice 4: the board reflected on and then it's a bit more readable because it's our decision the second

[3:09:33] Voice 4: paragraph is what we decided the first paragraph is what we were requested uh

[3:09:43] Voice 7: manager cheryl

[3:09:44] Voice 7: thank

[3:09:48] Voice 10: you um i just had a few um grammatical um suggestions so in the second sentence of

[3:09:56] Voice 10: the first paragraph there's no apostrophe in its and in it would be the financial planning

[3:10:06] Voice 10: committee not the islands trusts financial committee i think it's it's yeah that reads

[3:10:12] Voice 10: It reads as though it's not the Islands Trust Conservancy's Financial Planning Committee as well.

[3:10:17] Voice 10: And then at the bottom, I think we should cut it.

[3:10:21] Voice 10: This is, I believe, the motion that was passed.

[3:10:25] Voice 10: And so we might want to use that word for word.

[3:10:29] Voice 10: But if we don't, we would want high yield investment put back in, fund, and then Islands Trust Board Conservancy.

[3:10:39] Voice 10: we

[3:10:44] Trustee Elliott: can just put the motion and i was assuming staff would copy all that and

[3:10:50] Voice 10: i just want to

[3:10:51] Voice 10: make sure before it's actually um carried right voted on yeah was

[3:10:56] Trustee Elliott: it not fund didn't we change

[3:10:58] Trustee Elliott: it to high yield fund yes

[3:11:00] Voice 10: so it's investment fund oh

[3:11:03] Trustee Elliott: thank you yeah

[3:11:04] Voice 10: that's okay so we keep

[3:11:08] Voice 10: investment and we add fund after investment is

[3:11:11] Voice 9: that here okay sorry there we go i haven't

[3:11:15] Voice 10: looked back at the um motion made earlier today so i believe from memory that is what i recall

[3:11:23] Voice 9: should i try to bring that motion up now

[3:11:32] Voice 6: um so just a couple points i think it would be best to actually cite or quote the exact motion

[3:11:37] Voice 6: that was passed like we could provide it to financial planning committee or trust council

[3:11:42] Voice 6: like with the resolution number as typically presented so i think this motion could just be

[3:11:47] Voice 6: be as simple as that the Conservancy Board requests staff to convey, and I would suggest

[3:11:51] Voice 6: it say to Trust Council, because that's where we're sending it, that it has considered FPC's

[3:11:56] Voice 6: resolution and its request, and has responded through, you could say motion, and we could

[3:12:02] Voice 6: just cite the motion number. And then in the report that staff provide, we'll provide this

[3:12:08] Voice 6: motion, and then also the exact motion that was passed with its associated number. I think that's

[3:12:13] Voice 6: the cleanest approach um also just best practice for motions is that they are only one sentence

[3:12:18] Voice 6: it's like a there's a request and then you just have the sentence about the request just as a

[3:12:23] Voice 6: side thank

[3:12:25] Voice 7: you how does that sound to the board if we just simplifies this simplify this this motion

[3:12:30] Voice 7: hasn't been um seconded so we can whittle away on it sound good all right what claire said

[3:12:37] Voice 7: yeah

[3:12:38] Voice 3: Yeah, thank you, Director Frater.

[3:12:41] Voice 7: Trustee Elliott, what do you think of that?

[3:12:44] Trustee Elliott: Yeah, totally supportive.

[3:12:46] Trustee Elliott: I do think if you're going to provide a briefing, can you amplify it with a little bit of the rationale?

[3:12:57] Trustee Elliott: Like, you know, we did rely on your recommendation to exercise conservative decision making, so we can just pull that from the briefing.

[3:13:05] Trustee Elliott: But I think that's important framing, that it's not just we put the money aside, but we had a lot of discussion on that.

[3:13:15] Trustee Elliott: So perhaps that could go in the briefing if it's not too much work.

[3:13:19] Voice 7: Yeah, thank them for their careful review of our budget and, you know, that.

[3:13:24] Voice 7: Manager Trill?

[3:13:26] Voice 10: A question that I had around this is, because of my lack of experience here, do we need to then state,

[3:13:36] Voice 10: state does the board need to state that we would like to present our budget as presented to keep

[3:13:41] Voice 10: our budget as presented or does that just go along with director freighter or yeah

[3:13:52] Voice 6: so you've

[3:13:53] Voice 6: discussed today whether or not to use the opportunity fund other topics that could have

[3:13:58] Voice 6: been discussed today would have been looking at the property management fund to see if you want

[3:14:03] Voice 6: to use some of those funds could have been looking at trimming budget lines if that's something you'd

[3:14:07] Voice 6: been interested in um or indeed increasing them if something had come up so those were other topics

[3:14:13] Voice 6: that could have been discussed today and then responded back to financial planning committee

[3:14:17] Voice 6: around your consideration of those options uh

[3:14:25] Trustee Elliott: trustee elliott so i would like to bring forward

[3:14:29] Trustee Elliott: in january a request to use some of that um property management aspect we are going to

[3:14:38] Trustee Elliott: to be asked to trim the budget as trustee yates said the cao's operational review um has some

[3:14:46] Trustee Elliott: budget implications so there will be more adjustment coming so we're going to have to

[3:14:51] Trustee Elliott: look at this in january um i don't think there's time today but i'll be

[3:14:56] Voice 10: happy to bring forward

[3:14:57] Trustee Elliott: motions then okay

[3:14:59] Voice 6: director fair i'll just note that i know time is short today um but trust

[3:15:03] Voice 6: council will be debating a budget to put out to public consultation in december their december

[3:15:09] Voice 6: meeting so any input you can give them I don't know if you can stay a little bit longer would

[3:15:13] Voice 6: give the board more agency over what happens and what it wishes it's um you know what preferences

[3:15:19] Voice 6: it wishes to to provide to trust council so if you're able to stay a little bit longer I could

[3:15:24] Voice 6: see a lot of merit in you having the conversation at this table rather than sending it with no views

[3:15:28] Voice 6: to trust council um yeah but I understand time is running late thank you trustee Yates thank you

[3:15:38] Voice 4: very much director fader i am i'm okay to stay until like 4 15 or so and i do think we could be

[3:15:44] Voice 4: we could help each other um by directing by having something as trustee elliott said about the

[3:15:51] Voice 4: property management funds i think we're going to be i think it's a good idea to suggest taking some

[3:15:58] Voice 4: from from there thank you all

[3:16:02] Voice 7: right well just to um close off this one piece of response to

[3:16:08] Voice 7: financial planning committee with this motion or are you proposing that we uh help you drop that

[3:16:14] Voice 7: letter to uh financial planning committee director freighter sorry i meant uh is that a question that

[3:16:20] Voice 7: was a question for you

[3:16:21] Voice 6: it is somewhat already drafted um we're just looking for whether there's

[3:16:26] Voice 6: in addition to the motion that you've passed around investment of the opportunity fund

[3:16:29] Voice 6: were there any additional messages you wanted to convey to trust council ideally by a resolution

[3:16:35] Voice 6: otherwise you know we'll simply indicate that the board is you know

[3:16:40] Voice 6: comfortable with the budget

[3:16:41] Voice 6: it's proposed and doesn't wish to look to alternate funding sources okay uh trustee elliott well

[3:16:50] Trustee Elliott: i think it's better discussed here so i did send around another motion which i

[3:16:57] Trustee Elliott: hoped we would have time to consider um and so just looking at the property management fund we've

[3:17:04] Trustee Elliott: We've got two budget line items for property operations.

[3:17:12] Trustee Elliott: Sorry, just let me get back to that.

[3:17:16] Trustee Elliott: So the property management fund is around $170,000 approximately.

[3:17:25] Trustee Elliott: I think maybe $75,000 is typically around a 1% lift in the fee levy for taxation.

[3:17:34] Trustee Elliott: So if the board were to direct up to $70,000 of the funds donated to the property management fund towards protected area management planning or operation budgets in the Islands Trust Conservancy's 2026-27 fiscal budget request to trust council,

[3:17:54] Trustee Elliott: that would convey that we're trying to work to to lower our budget request and you know respect

[3:18:04] Trustee Elliott: the intent of um of that donation that went to property management so that could be one option

[3:18:13] Trustee Elliott: um

[3:18:16] Voice 7: yes that could be an option uh i feel like we need to my my first thought is to wait to

[3:18:26] Voice 7: we we hear back from after council what what where we end up after that and we made some pretty

[3:18:33] Voice 7: very solid very confident uh budget requests and if they're not honored i think it's a good idea

[3:18:40] Voice 7: for us to have a backup plan but maybe wait till we hear that we're not getting our funding

[3:18:47] Voice 7: before we put that plan in action simply put um

[3:18:57] Trustee Elliott: well it doesn't give

[3:19:01] Trustee Elliott: us those of us who sit on financial planning committee though it doesn't give us any indication

[3:19:06] Trustee Elliott: of where to to what to work with right we've got two more financial planning committee meetings

[3:19:12] Trustee Elliott: if council debates this and says you need to cut um we'll be coming back in in january to

[3:19:20] Trustee Elliott: to have that discussion i think so yeah it's

[3:19:24] Trustee Elliott: tough um we could could we director freighter say that

[3:19:30] Trustee Elliott: But we'll be looking for opportunities to offset the 26, 27 budget requests with other donated funds somehow.

[3:19:49] Voice 6: I don't, I wouldn't believe anything but concrete information is useful to council.

[3:19:55] Voice 6: I think they're looking to like determine a final budget number to go out for consultation.

[3:19:59] Voice 6: So I think they're looking for some certainty.

[3:20:03] Voice 6: In terms of the number on the table, if there's, you know, if there's reluctance around the

[3:20:06] Voice 6: 70,000, I haven't done the quick math here, but I would note that the increased change

[3:20:12] Voice 6: year-over-year budget is 16,500 and 19,000, so what's that, 35,000-ish is the increased

[3:20:21] Voice 6: change across both property management lines, just working quickly here, so if you wanted

[3:20:26] Voice 6: to more reflect what has gone up in the budget in that program area, that would be more in

[3:20:31] Voice 6: The line, if someone has a calculator, I'll confirm that math.

[3:20:34] Voice 10: That is correct.

[3:20:35] Voice 10: $35,000 is correct.

[3:20:37] Trustee Elliott: But it's a greater impact because we don't have the SAR grant.

[3:20:42] Trustee Elliott: So if you look at what the SAR grant offset last year, it's 56 plus 76 of the SAR contribution,

[3:20:50] Trustee Elliott: totaling $133,000.

[3:20:52] Trustee Elliott: So it's not just the increase from $133,500 to $150,000.

[3:20:57] Trustee Elliott: It's, do you know what I mean?

[3:21:00] Trustee Elliott: We're paying for the full $150,000, whereas before we had a grant of $76,000 to offset that.

[3:21:07] Voice 6: I would also note that prior to the grant, council funded property management.

[3:21:11] Voice 6: So it could be discussed both ways that you've had six years of offsetting that money.

[3:21:16] Voice 6: And

[3:21:16] Trustee Elliott: we have more property and costs have gone up for everything, for technology, for getting out to these properties.

[3:21:23] Trustee Elliott: It's probably doubled.

[3:21:27] Voice 7: Manager Drew.

[3:21:31] Voice 10: Thank you.

[3:21:32] Voice 10: Trustee Elliott, absolutely. Things have doubled, especially the cost of fuel for water taxis to get around and those kinds of costs.

[3:21:49] Voice 10: I'm going to hold that thought. Thank you.

[3:21:53] Voice 7: Oh, thank you. All right. It's a tricky one.

[3:21:59] Voice 7: I mean, I know that the Trust Council, I'm comfortable waiting to hear what Trust Council says from an ITC point of view.

[3:22:07] Voice 7: We work very hard on these business cases, and they make sense.

[3:22:10] Voice 7: They're not padded.

[3:22:11] Voice 7: We're not all getting new cars or anything.

[3:22:15] Voice 7: Sorry, I don't mean to make a joke about it.

[3:22:17] Voice 7: But I think that we can take these and present them to Trust Council, and then they can let us know what they think of it.

[3:22:26] Voice 7: And I don't know that we – if you're seeing room in the budget where we can cut, I think we've had those discussions earlier this year.

[3:22:32] Voice 7: And we whittled it down pretty bare bones for what we expect over the next, what we need to get through the next year.

[3:22:41] Voice 7: Trustee Elliott.

[3:22:44] Trustee Elliott: I don't agree.

[3:22:46] Trustee Elliott: This is an, this is an iterative process with a few other contextual pieces.

[3:22:51] Trustee Elliott: The CAO is recommending an Indigenous Relations Manager. And we are requesting a part-time permanent Indigenous Relations Advisor position. Those two positions could be combined into one. What are the implications for the five-year plan if we don't get our 0.5, but there is a manager approved?

[3:23:17] Trustee Elliott: so there's a lot of pieces that are in flex I don't think we've whittled it down to

[3:23:24] Trustee Elliott: what we need only I think there is still work to do we need

[3:23:31] Trustee Elliott: to do that thinking at this table

[3:23:33] Trustee Elliott: so that we can present okay here's some areas where you can see reductions thank

[3:23:45] Voice 7: you for that

[3:23:46] Voice 7: I see your point. I do think that we, I have read the review. I commend the CAOs, the wisdom in that review was great. It was very refreshing as well. But I know council hasn't discussed it yet either.

[3:24:05] Voice 7: there yeah well where does the board want to go from here do we we have a motion on the screen

[3:24:14] Voice 7: that's not seconded um do we want to revert we need to make a response a motion to respond

[3:24:20] Voice 7: to the financial planning committee uh trustee aids help me out here

[3:24:28] Voice 4: um yeah i'm very protective

[3:24:31] Voice 4: of that um donation that one million dollar donation um i think i think we should make

[3:24:38] Voice 4: somehow make that first motion that we haven't seconded yet but I agree with Trustee Elliott that

[3:24:45] Voice 4: you know we are being asked to have something go back to financial planning committee and

[3:24:50] Voice 4: to trust council to deal with the budget it's going to be a really tough budget year so I'm

[3:24:58] Voice 4: okay with um you know offering up the seventy thousand dollars um of the funds donated to the

[3:25:08] Voice 4: property management fund yeah i think i'm i think i'm okay with

[3:25:17] Voice 7: um manager turrell help us out here

[3:25:23] Voice 7: how do we move forward here i

[3:25:25] Voice 10: think you're moving forward in a fabulous way i think these discussions

[3:25:29] Voice 10: are are very important and very good and um i have a question would it be helpful for me to

[3:25:36] Voice 10: display the property management fund guidelines to show the board what those what that fund

[3:25:45] Voice 10: activities are um directed towards because it is a donation based fund as well it's a donation

[3:25:57] Voice 7: based fund that's interesting yes

[3:25:59] Voice 10: like the opportunity fund it is a it's a my words are

[3:26:04] Voice 10: escaping me but it is um it it exists through donations um so there are guidelines around that

[3:26:15] Voice 10: i don't know if that would be helpful but i can also just highlight activities that are qualified

[3:26:22] Voice 10: under that fund, if it's helpful.

[3:26:26] Voice 7: Yes, I think so.

[3:26:27] Voice 7: And

[3:26:28] Voice 10: I think I provided, I can also provide that the current balance of the property management fund as of July 31st is $176,221.

[3:26:42] Voice 10: And that the returns likely in a year from those funds being invested is approximately $7,000 to $8,000.

[3:26:51] Voice 10: um yeah

[3:26:55] Voice 7: i i think over the next few years that the pressure on the property management

[3:27:00] Voice 7: fund is just going to increase year over year over year over year if

[3:27:05] Voice 10: you consider 115 properties

[3:27:07] Voice 10: and the management needs required for those properties um it does add up

[3:27:13] Voice 16: yeah yeah which

[3:27:16] Voice 10: perhaps for another meeting but the concept of endowments for securement projects is

[3:27:22] Voice 10: maybe a discussion topic in the future yep

[3:27:25] Voice 7: thank you yeah what direction do we feel like we need

[3:27:32] Voice 7: to go into right now board director

[3:27:46] Voice 6: freighter okay if it helps the motion that's currently

[3:27:49] Voice 6: before you asking staff to produce the briefing i don't think that is needed it's already drafted

[3:27:54] Voice 6: we'll be doing that on your behalf anyway so for the sake of time today i don't believe you need

[3:27:58] Voice 6: to provide direction to staff to report back to financial planning we will provide a briefing

[3:28:02] Voice 6: citing whatever motions it is you choose to pass today so I would suggest not spending time on that

[3:28:07] Voice 6: proposed motion thank you okay

[3:28:11] Voice 8: all

[3:28:13] Voice 7: right then let's return to Toby's motion for the 70,000

[3:28:24] Voice 7: and it's there at the bottom of the page do you want to speak to your motion Trustee Elliott

[3:28:35] Voice 7: I

[3:28:37] Trustee Elliott: think I already have anything that represents a one percent reduction and particularly

[3:28:45] Trustee Elliott: particularly in operations or conservancy or trust area services that impacts the Bowen

[3:28:51] Trustee Elliott: municipality fee levy would be helpful. And it sort of shows that we're trying to work towards

[3:29:01] Trustee Elliott: making every reduction possible. I think it does show responsible consideration rather than just

[3:29:10] Trustee Elliott: a no, we're not going to consider using the Opportunity Fund.

[3:29:15] Trustee Elliott: This kind of gives a bit of a signal of good faith.

[3:29:21] Trustee Elliott: We're working towards that.

[3:29:24] Voice 4: Trustee Yates.

[3:29:25] Voice 4: And it does say quite clearly,

[3:29:27] Voice 4: toward protected area management planning or operations budgets.

[3:29:42] Voice 7: Sorry, my Wi-Fi is going bad here.

[3:29:45] Voice 7: Hang on one second.

[3:29:47] Voice 7: There we go.

[3:29:50] Voice 7: Apologies.

[3:29:51] Voice 7: my wi-fi went wonky there um okay so where were we um with the motion here

[3:30:00] Voice 7: I think that this motion would be a good companion and response back to the

[3:30:03] Voice 7: financial planning committee, the director freighter.

[3:30:06] Voice 7: Do you think that this motion would be included with the response?

[3:30:11] Voice 7: And I think would that leave us the ITC in a good place?

[3:30:16] Voice 6: Sorry, you've jumped to another screen here and I can't get you back.

[3:30:19] Voice 6: But yes, I think it would. Right.

[3:30:21] Voice 6: We'll include this in your briefing. No problem.

[3:30:23] Voice 7: Yeah.

[3:30:24] Voice 6: Yeah.

[3:30:26] Voice 7: And I think that that shows the intent that we are looking at our own

[3:30:30] Voice 7: budget and um manager taro um

[3:30:37] Voice 10: my understanding is that this is the 70 000 up to 70 000 is that

[3:30:41] Voice 10: what we're speaking to yes okay and i just want to clarify that's almost half of the budget fund

[3:30:49] Voice 10: right at this part almost

[3:30:52] Voice 7: half trusty elliott any follow-up on that i

[3:31:07] Trustee Elliott: mean do we want positions

[3:31:10] Trustee Elliott: more than we want i i don't know like um we can't really do quick thinking on this it's

[3:31:21] Trustee Elliott: it's something that was donated it's sort of it's we have double the property protected area

[3:31:29] Trustee Elliott: management planning line items from a year ago so it's i

[3:31:36] Voice 7: think yeah we can move some of the funds

[3:31:39] Voice 7: back i think at a later point if the need um did come up so

[3:31:48] Voice 6: if i could just clarify that statement

[3:31:50] Voice 6: you wouldn't be able to allocate trust council funding to the property management fund like

[3:31:55] Voice 6: but you could fundraise try and try and attract new donors to give to that fund in future to top

[3:32:01] Voice 6: it up thank you just for clarity sorry

[3:32:07] Voice 7: trustee yates sorry yeah

[3:32:10] Voice 4: it's a real chicken and egg

[3:32:11] Voice 4: because the more properties we get you know the happier we should be but then there's more

[3:32:16] Voice 4: to manage and you know again there's the whole donor thing about well you know i donated that

[3:32:22] Voice 4: money so it'd be going towards this and you know i really get that too i wonder whether we can take

[3:32:29] Voice 4: a chance with trust council supporting the budget as is and see what happens but have this in our

[3:32:35] Voice 4: back pocket i'd

[3:32:38] Voice 7: support that um manager tyrell your hand was up did you have comment

[3:32:48] Voice 10: i think um in in light of trustee eight's comment now i i think what i will do is withhold my

[3:33:00] Voice 10: comment until it has time to discuss thanks are

[3:33:11] Voice 7: we getting to a consensus i don't think so i think

[3:33:14] Voice 7: we're is is there any other board member like make a comment i might just move to call the vote

[3:33:27] Voice 7: going once going twice sold all right i'm looking for a mover for the motion trustee elliott oh

[3:33:44] Trustee Elliott: sorry do you want me to read it okay yes please yeah i move that the board request staff that

[3:33:49] Trustee Elliott: the islands trust conservancy board request staff to direct up to seventy thousand dollars

[3:33:53] Trustee Elliott: of the funds donated to the property management fund toward protected area management planning

[3:34:00] Trustee Elliott: or operations budgets in the conserved islands trust conservancy's 2026-27 fiscal

[3:34:07] Trustee Elliott: i guess we can it's for that fiscal year i meant okay um we could just say budget requests to trust

[3:34:14] Trustee Elliott: council uh

[3:34:17] Voice 7: fiscal budget yeah they have budget requests yeah thank you uh dr freighter i would

[3:34:27] Voice 6: just note that budgets operate in spreadsheets and the up to 70 is somewhat challenging to convey

[3:34:33] Voice 6: so i would recommend it just read 70 certainly as we um budget through the year it could be

[3:34:38] Voice 6: that if things are underspent maybe we underspend from this contribution rather than council we

[3:34:43] Voice 6: could talk with the director of finance around that but i think i'm gonna have to provide a

[3:34:47] Voice 6: spreadsheet that has 70 in it so i think that would add clarity oh

[3:34:51] Voice 7: thank you for that absolutely

[3:34:52] Voice 7: with me sure yeah could you remove that chill great all right any other comments before i call

[3:35:03] Voice 7: a seconder manager tyrell good oh you're muted sorry i

[3:35:16] Voice 10: believe um that the island trust

[3:35:20] Voice 10: conservancy board requests to have to direct 70 000 of the funds donated to the property

[3:35:26] Voice 10: management fund towards protected area management planning those should be capitalized um again i

[3:35:37] Voice 10: think i would recommend that we say request staff to direct 70 000 of from the property management

[3:35:44] Voice 10: fund towards as opposed to of the funds donated to it is just the property management fund

[3:35:53] Voice 10: is that agreeable yep yep from the property management fund towards protected area

[3:36:04] Voice 10: management planning and or protected area management planning operations

[3:36:17] Voice 10: and i would take out budgets okay

[3:36:21] Voice 16: so

[3:36:27] Voice 10: you can copy protected areas management planning and

[3:36:30] Voice 10: put that before operations please because it is two separate budget line items next fiscal

[3:36:36] Voice 10: go.

[3:36:43] Voice 9: Sorry, Wendy, would you mind saying that again?

[3:36:45] Voice 10: Yeah, you can paste that before the

[3:36:52] Voice 10: operations.

[3:36:52] Voice 9: So I should, okay, get rid of that here?

[3:36:58] Voice 10: No, keep that there. So it's two different

[3:37:00] Voice 10: budget lines and then capitalize operations, please. Okay.

[3:37:11] Voice 10: And, oh, sorry, from the property

[3:37:14] Voice 10: management fund towards protected area management planning and or protected area management

[3:37:17] Voice 10: planning operation no s and i think you're right it is clear to add budget line or budget

[3:37:24] Voice 10: budget line budgets so just budgets is that agreeable if

[3:37:33] Voice 6: i might share yes please again

[3:37:35] Voice 6: operating in the lens of like the black and white of spreadsheets if you're going to cite two budget

[3:37:40] Voice 6: lines it would be good to allocate it to those two budget lines rather than leaving it to staff to

[3:37:45] Voice 6: to arbitrarily allocate them so either 70,000 to one or the other or you could divide it in half

[3:37:51] Voice 6: um but some some more direction around how much you want to each budget line would be quite useful

[3:37:58] Voice 7: is there any comments from the board on that trustee elliot well

[3:38:02] Trustee Elliott: then why don't we just go

[3:38:03] Trustee Elliott: with the protected areas management operations which is the highest increase uh it's 150,000

[3:38:11] Trustee Elliott: that we're asking for um which is triple what island trust taxes contributed last year of 57,000

[3:38:21] Trustee Elliott: pretty much so that should be that would be the one i think planning is pretty much that's still

[3:38:27] Trustee Elliott: quite a bit but um any

[3:38:31] Voice 7: comment from manager tyrell on that thank you any other board members

[3:38:44] Voice 7: have a preference there.

[3:38:49] Voice 7: If I share,

[3:38:52] Voice 7: I'm calm.

[3:38:53] Voice 7: I'm calm.

[3:38:54] Voice 3: I think

[3:38:57] Voice 3: the helpful context that

[3:38:59] Voice 3: Trustee Elliott just provided makes sense

[3:39:01] Voice 3: of allocating it

[3:39:05] Voice 3: to the operation budget.

[3:39:08] Voice 3: All right.

[3:39:11] Voice 7: So then we'll amend the motion that it goes

[3:39:13] Voice 7: towards the

[3:39:15] Voice 7: manager.

[3:39:16] Voice 7: My

[3:39:17] Voice 10: apologies. Could I get clarification on

[3:39:19] Voice 10: if this is going to

[3:39:21] Voice 10: go directly to um our briefing that we are directing being requested to direct or is

[3:39:27] Voice 10: this still uh in our back pocket i'm confused sorry i

[3:39:32] Voice 7: think the whether or not this motion

[3:39:34] Voice 7: succeeds will determine that okay

[3:39:36] Voice 10: thank you and so the request is to remove protected area

[3:39:42] Voice 10: management planning and or from this motion is that correct

[3:39:48] Trustee Elliott: thanks yeah operation and you can

[3:39:53] Trustee Elliott: just make budget just make it singular there thanks jill and

[3:39:59] Voice 10: towards management towards the

[3:40:02] Voice 10: or to the it's

[3:40:17] Voice 6: great yeah it's clear i think you want the words management planning removed if

[3:40:21] Voice 6: you're just selecting operations is that right yeah

[3:40:26] Trustee Elliott: you still need protected area management

[3:40:28] Trustee Elliott: protected

[3:40:29] Voice 6: area management operations is that the line that you're picking yeah we need to remove

[3:40:33] Voice 10: I move planning. Absolutely. Thank you.

[3:40:37] Voice 6: And then

[3:40:38] Voice 6: operations generally, plural.

[3:40:41] Voice 6: Oh, I'm so tired.

[3:40:43] Voice 6: You

[3:40:43] Voice 9: guys are good. I didn't even catch that.

[3:40:47] Voice 9: Sorry, did you say operations plural?

[3:40:49] Voice 9: Yes, thank you.

[3:40:50] Voice 9: Okay.

[3:40:51] Voice 9: All

[3:40:55] Voice 7: right. Any more discussion on this motion?

[3:41:00] Voice 7: If not, I will call for a seconder.

[3:41:07] Voice 7: Trustee Yates?

[3:41:09] Voice 7: Seconding.

[3:41:10] Voice 7: And we'll move to discussion.

[3:41:14] Voice 7: Any discussion?

[3:41:14] Voice 7: discussion, then I'll call the vote. All those in favor? I'm seeing two hands, and then mine.

[3:41:38] Voice 7: I, yep, it looks like this motion is defeated. I don't see, Trustee Jorgensen isn't on the call

[3:41:50] Voice 7: anymore, right? Nope, they left. Double checking, there's only two hands raised. And since it's 50-50,

[3:41:58] Trustee Elliott: you'll have to call for opposed because otherwise we're still in the my

[3:42:04] Voice 7: my apologies yep uh of

[3:42:06] Voice 7: course uh those opposed to the motion okay we even split i'm not recalling what the rules are when

[3:42:23] Voice 7: it's 50 50 you need more than half for it to be carried i believe i'm gonna have to defer to

[3:42:33] Voice 7: perhaps uh director freighter i'm

[3:42:36] Voice 6: gonna need to double check it's been so long

[3:42:38] Voice 6: um

[3:42:38] Voice 7: it's been a long time it's 50 50 um just

[3:42:43] Voice 6: give me a moment apologies everyone at this

[3:42:45] Voice 6: late stage of the day yeah

[3:42:47] Voice 4: trustee eight yeah meanwhile um i i do think this is a very good

[3:42:52] Voice 4: motion to have in our back pocket exactly as it's worded um i'm really wobble between doing it now

[3:43:00] Voice 4: or having to do it later um there's a lot of politics involved in offering up some concessions

[3:43:09] Voice 4: and i really understand that but i also understand how important it is to that we've talked about

[3:43:15] Voice 4: this budget already and we know there are things in this budget that we really need to protect so

[3:43:21] Voice 4: i kind of weigh on that side a little bit more but totally willing if we have to to do this

[3:43:28] Voice 4: later

[3:43:28] Voice 6: thank you and chair i'm just pulling up i just don't want to make any assumptions i'm

[3:43:35] Voice 6: pulling up the conservancy's meeting procedure bylaw yeah

[3:43:42] Voice 7: my apologies for not having the uh

[3:43:44] Voice 7: the answer at this moment uh vice chair uh namka uh

[3:43:51] Voice 3: thank you chair gavro um and and thank you

[3:43:54] Voice 3: trustee yates as well um just it being the end of the day and um my brain is a little tired um

[3:44:02] Voice 3: Can you elaborate on the back pocket piece and just kind of that approach of?

[3:44:10] Voice 4: Certainly, I'm happy to do that.

[3:44:12] Voice 4: If there is pressure at Trust Council in December when we have our lengthy budget meetings, we can be ready with this in our back pocket.

[3:44:26] Voice 4: I don't usually like to do that.

[3:44:28] Voice 4: But and then there'll be another discussion in January before the final budget is adopted at March Council.

[3:44:36] Voice 4: So there's still a couple of opportunities for us to give up things if we have to.

[3:44:43] Voice 4: I don't like doing it that way, but I'm so protective of this budget and we have worked so hard on it already.

[3:44:50] Voice 4: And I'm even probably even more protective of funds that have been donated.

[3:44:55] Voice 4: so it's just that yeah

[3:44:59] Voice 7: we certainly have done our due diligence to get to this point as a board

[3:45:10] Voice 16: thank

[3:45:11] Voice 3: you trustee gates that's helpful

[3:45:15] Voice 3: and

[3:45:20] Voice 16: if

[3:45:21] Voice 4: it helps we have an amazing director of finance and administration who typically does

[3:45:28] Voice 4: work long hours at the december council meeting making budget adjustments and it's not that i

[3:45:34] Voice 4: I would ever want to put this on to her, but she's quite capable of doing that.

[3:45:40] Voice 6: Director Frater, do we have the word?

[3:45:41] Voice 6: I've got the answer. Yes. A tie is defeated. Thank you.

[3:45:45] Voice 7: Thank you. Thank you very much. All right. We shall move on.

[3:45:51] Voice 7: My apologies. Was there one more motion from Trustee Elliott?

[3:46:01] Voice 7: No, there wasn't. Correct. I just think that we handled the motions.

[3:46:05] Voice 7: we are at

[3:46:10] Voice 7: public comments

[3:46:11] Voice 7: and delegations

[3:46:13] Voice 7: there is none

[3:46:16] Voice 7: item 10

[3:46:17] Voice 7: new business

[3:46:18] Voice 7: there is none

[3:46:19] Voice 7: and with that we are at item 11

[3:46:22] Voice 7: which is next meeting

[3:46:24] Voice 7: is scheduled for January 20th

[3:46:26] Voice 7: at 10am

[3:46:28] Voice 7: be held electronically

[3:46:29] Voice 7: and with that

[3:46:31] Voice 7: I declare this meeting over

[3:46:34] Voice 7: thank you everybody

[3:46:37] Voice 7: everybody. Wonderful discussion.