South Pender Island Local Trust Committee regular meeting, February 13, 2026

[0:00:00] Voice 10: Oh, with the water flow,

[0:00:01] Voice 10: yeah, and with you, then you're going to be, you know,

[0:00:06] Voice 10: good morning,

[0:00:11] Trustee Elliott (probable): everyone, I switch hail, good morning, good day, uh, we want to call this

[0:00:17] Trustee Elliott (probable): meeting of the South Pender Local Trust Committee, uh, to order, it is February 13th on a beautiful,

[0:00:24] Trustee Elliott (probable): full wet but not actually very wintry day and we want to begin by acknowledging as always that

[0:00:31] Trustee Elliott (probable): we're working and making decisions in living and really we are very grateful to be in the lands of

[0:00:39] Trustee Elliott (probable): the Wasainic peoples, Central Coast Salish peoples who have been stewarding these lands and waters

[0:00:45] Trustee Elliott (probable): since time immemorial and we want to pay our respects and consider how to do our work in a

[0:00:53] Trustee Elliott (probable): good way that honors the First Peoples of these lands and waters. I'm Toby Elliott, elected on

[0:01:00] Trustee Elliott (probable): Gabriela Island. I'm the chair of the South Pender Local Trust Committee. I'm joined by your two

[0:01:05] Trustee Elliott (probable): local trustees, Christina Evans and Dave Falk, and together we make up your Local Trust Committee.

[0:01:12] Trustee Elliott (probable): We're also joined by a staff in the room today, Acting Regional Planning Manager,

[0:01:18] Trustee Elliott (probable): and actually just to acknowledge that we've badly had to say goodbye to robert kajima who after

[0:01:29] Trustee Elliott (probable): the 30 years 25 25 years of service with

[0:01:34] Trustee Elliott (probable): the islands trust knowing the islands more than

[0:01:38] Trustee Elliott (probable): probably many of us can say has retired and um so he i think staff passed him with a lot of

[0:01:47] Trustee Elliott (probable): little last minute projects before he left and we're going to keep pulling him back as a consultant

[0:01:52] Trustee Elliott (probable): and like oh how do we do this again so really yeah thankful for Robert Kojima's in-depth knowledge

[0:02:00] Trustee Elliott (probable): and so thank you Kim for stepping in as regional planning manager and also we're joined by Bruce

[0:02:07] Trustee Elliott (probable): Belcher, island planner and he's been working on many of the permits and applications that we'll

[0:02:13] Trustee Elliott (probable): see on our agenda today in the background we have a meeting facilitator Lisa Millard

[0:02:20] Trustee Elliott (probable): and our recorder and minute taker Catherine Boat and I think that's everybody who'll be joining us

[0:02:28] Trustee Elliott (probable): today so we'll move to the approval of the agenda actually just before we do that I have

[0:02:39] Trustee Elliott (probable): i'm going to go into a bit more of a um an opening statement before we move to the approval of the

[0:02:44] Trustee Elliott (probable): agenda forgive me um and this is something we're trying to we are doing across the trust area

[0:02:49] Trustee Elliott (probable): to enshrine principles of cultural safety in our meetings um and it's not about any one local trust

[0:02:57] Trustee Elliott (probable): area it's just a way that we can become more sensitive and aware of how we speak and how we

[0:03:05] Trustee Elliott (probable): present so that when indigenous people come to our meetings and we are hopeful as we build those

[0:03:11] Trustee Elliott (probable): relationships but this is a culturally safe space so i'm just going to run through a few

[0:03:18] Trustee Elliott (probable): um sort of principles that we will be upholding and then if comments during the public participation

[0:03:26] Trustee Elliott (probable): period get a little out of line we could just recall ourselves these are the agreements that

[0:03:31] Trustee Elliott (probable): that we are holding in our public meetings today.

[0:03:34] Trustee Elliott (probable): So it's that we will speak respectfully, of course.

[0:03:40] Trustee Elliott (probable): There is no place in this meeting for racism,

[0:03:43] Trustee Elliott (probable): stereotypes or comments that target Indigenous peoples

[0:03:46] Trustee Elliott (probable): or any group in our community.

[0:03:49] Trustee Elliott (probable): Second, we will acknowledge concerns without causing harm.

[0:03:54] Trustee Elliott (probable): And what that means is residents are entitled

[0:03:56] Trustee Elliott (probable): to ask questions and express uncertainty.

[0:03:58] Trustee Elliott (probable): And we've heard some of that in our meetings today.

[0:04:00] Trustee Elliott (probable): There's a lot of uncertainty in BC today, but how that can come across to an Indigenous person or

[0:04:06] Trustee Elliott (probable): community member can be quite harmful. So we're going to work on ensuring that Indigenous members

[0:04:13] Trustee Elliott (probable): are equally entitled to share their experiences and they have an expectation of respectful

[0:04:19] Trustee Elliott (probable): partnership. Thirdly, we will uphold cultural safety. And this is a new framing. It's not about

[0:04:28] Trustee Elliott (probable): cultural sensitivity, it's about understanding how to create a culture that is safe from the

[0:04:35] Trustee Elliott (probable): perspective of an Indigenous person who is perhaps not historically felt welcome in our public

[0:04:42] Trustee Elliott (probable): processes and our meetings. We are committed to doing better and that includes giving space to

[0:04:48] Trustee Elliott (probable): Indigenous voices, being mindful of how language affects people and addressing harmful comments

[0:04:54] Trustee Elliott (probable): if they arise. And fourth, we will keep the conversation constructive. Every participant

[0:05:00] Trustee Elliott (probable): brings valuable perspectives, lived experience, and knowledge. All voices deserve to be heard

[0:05:06] Trustee Elliott (probable): and heard respectfully. So thank you in advance, everyone, for helping to create an environment

[0:05:11] Trustee Elliott (probable): where all participants feel safe, valued, and able to participate fully.

[0:05:19] Trustee Evans: So yes, I was just

[0:05:20] Trustee Evans: going to add on to that um what you're saying i think applies to all voices and all fears and all

[0:05:26] Trustee Evans: concerns and all questions that we have in the room um i think it applies to all of our neighbors

[0:05:33] Trustee Evans: so creating that safe space come to come and ask questions with um curiosity and open-mindedness

[0:05:40] Trustee Evans: and that will create a stronger community for all of us yes thank you for that any other comments

[0:05:47] Trustee Elliott (probable): oh i'm good

[0:05:49] Trustee Elliott (probable): okay so we'll move to approve our agenda um i have no changes other than to say

[0:05:57] Trustee Elliott (probable): that the planners and i do need to be on the 245 ferry i think your schedule has changed

[0:06:02] Trustee Elliott (probable): uh the 6 15 means i get home at 10 p.m and i've already been up since 4 a.m so

[0:06:08] Voice 12: i really appreciate

[0:06:09] Trustee Elliott (probable): getting the 245 so it doesn't mean we're going to rush anything but if discussion goes too long

[0:06:14] Trustee Elliott (probable): we might table it and come back um and just move more efficiently through things if we need to

[0:06:21] Trustee Elliott (probable): leave before the second town hall i think your two local trustees can carry on with that we just

[0:06:28] Trustee Elliott (probable): won't be live streaming and but the meeting can continue and then we've got a new camera bit that

[0:06:33] Trustee Elliott (probable): i can join by zoom but i fully expect we can get through this but is there any changes or minutes

[0:06:38] Voice 14: see I'd like to reorder things a little bit I'm wondering if we can do the minor project

[0:06:43] Voice 14: as the first so

[0:06:46] Trustee Elliott (probable): we want to move up uh the 15.1 short-term vacation rental or the

[0:06:52] Voice 14: actually um yeah they're two separate ones but yeah they I'm going to suggest that we move both

[0:06:56] Voice 14: of them up 15.1 and 15.2 and I'm excited whether we could I guess after

[0:07:06] Trustee Elliott (probable): Yeah, we can. Why don't we do it after business arising for the minutes because often the

[0:07:12] Trustee Elliott (probable): follow up action list will have some updates from that. So we can do it before correspondence

[0:07:19] Trustee Elliott (probable): and applications that work.

[0:07:24] Voice 14: so

[0:07:25] Trustee Elliott (probable): it would be now what uh yeah well moving 15 up to 12

[0:07:33] Voice 14: and i'm wondering um the foreshore armory topic which i can't remember

[0:07:40] Voice 14: the boardland

[0:07:42] Trustee Elliott (probable): application dvp could

[0:07:45] Voice 14: we put that at the end and if we don't have time to deal with

[0:07:49] Voice 14: without following up, I think that's one that is kind of possible to defer to later if we run out of time.

[0:07:58] Voice 14: That way we

[0:07:59] Voice 14: cover the more important things first.

[0:08:02] Trustee Elliott (probable): Well, it's going to be so long until our next meeting that if we're asking for more work to be done,

[0:08:09] Trustee Elliott (probable): that can't be done until the next meeting.

[0:08:15] Trustee Elliott (probable): I think that's a critical piece that does need to be dealt with because it's already been quite a long time.

[0:08:25] Trustee Elliott (probable): I think we can get through it. It's after the policy statement

[0:08:30] Trustee Elliott (probable): referral, which is going to be a big discussion. It'll be pretty much

[0:08:36] Trustee Elliott (probable): at the end anyways.

[0:08:39] Voice 14: Four

[0:08:40] Trustee Elliott (probable): is 14.4. And it's tricky to

[0:08:50] Trustee Elliott (probable): move around applications because the applicants are

[0:08:54] Trustee Elliott (probable): typically present in the meeting

[0:08:58] Trustee Elliott (probable): and they have an expectation of when they can speak to their

[0:09:02] Trustee Elliott (probable): application do we

[0:09:07] Voice 14: have something here without the application do

[0:09:09] Trustee Elliott (probable): you know if anyone's coming

[0:09:10] Trustee Elliott (probable): it's going to be online yeah yeah

[0:09:12] Voice 14: online yeah

[0:09:13] Trustee Elliott (probable): yeah i'd

[0:09:15] Trustee Elliott (probable): rather keep that that's

[0:09:16] Voice 14: where it is

[0:09:16] Voice 14: okay i'm good with that okay

[0:09:18] Trustee Elliott (probable): so we'll move up uh 15.1 15.2 after 11.1 any other changes

[0:09:28] Trustee Elliott (probable): All right. Well, I take the agenda, approve the agenda as amended, a general consent.

[0:09:38] Trustee Elliott (probable): Trustee's reports, who would like to go first?

[0:09:42] Voice 14: I really got a trustee report, just a personal note that I want to make.

[0:09:48] Voice 14: If you notice any irregular behavior on my part today,

[0:09:52] Voice 14: that's because I just finished

[0:09:54] Voice 14: a five

[0:09:56] Voice 14: four week radiation treatment

[0:09:58] Voice 14: for prostate cancer

[0:10:00] Voice 14: on Tuesday

[0:10:01] Voice 14: and I'm doing alright everyone don't worry

[0:10:04] Voice 14: but I'm right

[0:10:07] Voice 14: there's some side effects

[0:10:08] Voice 14: to the hormone treatment that I'm under

[0:10:10] Voice 14: so sometimes I'm cold

[0:10:13] Voice 14: other times

[0:10:15] Voice 14: I'm in a hurry

[0:10:19] Voice 14: I'm close to the bathroom

[0:10:20] Voice 14: for a reason

[0:10:21] Voice 14: so if I just disappear I'll be back quickly so thank you for your patience thank you for sharing

[0:10:29] Trustee Evans: um okay I can do a quick update on what I've been involved in in the past little bit

[0:10:35] Trustee Evans: so I joined the BC ferry project feedback group um and as some of you may have seen online I've

[0:10:42] Trustee Evans: been posting the information as it becomes publicly available um there is a delay to the

[0:10:47] Trustee Evans: otter bay project and that was unforeseen due to um contractor procurement issues that they

[0:10:56] Trustee Evans: that they ran into um so that's now being delayed until the fall so they're going to move it

[0:11:01] Trustee Evans: significantly and um they're not sure if i'm able to share this or not but they're they're looking

[0:11:08] Trustee Evans: at doing an upgrade versus a repair um so that would actually be more beneficial to us in the

[0:11:14] Trustee Evans: the long run um the village that yeah the village bay project with the birth closure has been

[0:11:21] Trustee Evans: extended so anyone traveling to to washington they will still be affected and i think that's

[0:11:26] Trustee Evans: going to continue on now until march 18th um we had the trust programs meeting yesterday and i

[0:11:33] Trustee Evans: think the the biggest topic that we had in there was the um the draft policy statement amendment

[0:11:39] Trustee Evans: amendment policy changes um so we're working on changing the or updating the policy surrounding

[0:11:49] Trustee Evans: the policy statement amendments so we have a policy on how we amend the policy so that one's

[0:11:58] Trustee Evans: going to be coming to the upcoming trust council but um we've asked staff to look into a couple of

[0:12:04] Trustee Evans: additional changes and edits so it'll likely come in june so if you saw it on the agenda it may

[0:12:09] Trustee Evans: may just be an update versus a rollout of the suggestions and then we had my trust council

[0:12:20] Trustee Evans: meeting in December that we were all a part of and the big things in there were looking at the

[0:12:27] Trustee Evans: operational review so we had a report out to us from the CAO and it contained nine recommendations

[0:12:33] Trustee Evans: to start addressing operational issues that the island trust faces these were recommended as

[0:12:39] Trustee Evans: they were believed to be both achievable in the near term and most likely to have the positive

[0:12:44] Trustee Evans: impact to effectively address operational challenges currently being experienced.

[0:12:49] Trustee Evans: All nine were adopted and this fed into the larger budget discussion

[0:12:53] Trustee Evans: and there was a big discussion around the budget. So if you have any questions,

[0:12:59] Trustee Evans: I did put it in the Penda post. There were two articles in there, one around

[0:13:03] Trustee Evans: around the owners trust conservancy budget and also the trust councils if you've got any questions

[0:13:09] Trustee Evans: feel free to come and ask in advance feel free to watch the discussion in the next meeting

[0:13:17] Trustee Evans: i think that's all that i've been up to since our last meeting because it was a bit quiet

[0:13:22] Voice 12: thank

[0:13:23] Trustee Elliott (probable): you for that trustee evans um yeah following along the budget discussion

[0:13:28] Trustee Elliott (probable): question um there are some significant potential tax increases it's not as dramatic as was

[0:13:36] Trustee Elliott (probable): originally scoped out because as we go through the financial reporting for the year there's

[0:13:42] Trustee Elliott (probable): usually some savings some projects don't advance we might not have staff capacity there's definitely

[0:13:48] Trustee Elliott (probable): one in another area that i chair and so those numbers do fluctuate but the at the moment it

[0:13:55] Trustee Elliott (probable): It was sitting, and we don't have yet an updated budget forecast for the February 18th meeting.

[0:14:02] Trustee Elliott (probable): So that is the next meeting that Trustee Evans is referring to.

[0:14:06] Trustee Elliott (probable): It's going to be a financial planning committee, then committee of the whole.

[0:14:09] Trustee Elliott (probable): So all of Trust Council is going to be able to speak to the budget.

[0:14:13] Trustee Elliott (probable): At the moment, it was sitting at a general tax increase of 13.7%.

[0:14:18] Trustee Elliott (probable): Half of that is to replace lost revenue streams.

[0:14:22] Trustee Elliott (probable): So even if the operations of Islands Trust remained completely static, we would need a 7% tax increase to replace lost revenue streams. And that's partly lost grant revenue, the Species at Risk grant, which has funded staff positions that are supporting the conservancy work.

[0:14:43] Trustee Elliott (probable): that was a five-year grant period and it closed um that grant funded the biologist that we've had

[0:14:51] Trustee Elliott (probable): on staff for one year um council has chosen so far to not renew that biologist position if that's

[0:14:57] Trustee Elliott (probable): put back into the budget that will increase it because that's going to have to be paid for by

[0:15:02] Trustee Elliott (probable): tax dollars um and then 3.1 percent for inflation increase in discretionary spending and 3.7 percent

[0:15:11] Trustee Elliott (probable): for elections. Elections have more than doubled. The cost of elections, which we have to pay for,

[0:15:17] Trustee Elliott (probable): has more than doubled from the last term, 2022. So that's sitting at about $255,000.

[0:15:24] Trustee Elliott (probable): But speaking of the operational review, and I won't go too deeply in it, it's a really valuable

[0:15:28] Trustee Elliott (probable): document to look at to understand why does Islands Trust struggle to get projects done?

[0:15:36] Trustee Elliott (probable): You know, we often assign, you know, LTCs want to see action on certain things, and there just isn't capacity to do it. But one area that's been chronically underfunded is intergovernmental relations and First Nations relations.

[0:15:50] Trustee Elliott (probable): And so CAO recommended two staff positions, full-time new positions, an Indigenous relations manager, and an engagement and communications, I think, team lead.

[0:16:07] Trustee Elliott (probable): I don't think it's a manager. It might be a manager position.

[0:16:10] Trustee Elliott (probable): And so we're doing better on communications, I would say.

[0:16:14] Trustee Elliott (probable): I think you're seeing maybe more consistency about notification and everything.

[0:16:17] Trustee Elliott (probable): thing we've got a great specialist but the engagement from community and sort of dealing

[0:16:22] Trustee Elliott (probable): with specific issues that come out of each community we didn't have anyone to really

[0:16:27] Trustee Elliott (probable): manage that and so that's in the proposed budget it's not adopted it'll be adopted in in march we

[0:16:34] Trustee Elliott (probable): have to adopt a budget but that's driving a lot of the increases as well as and speaking as a board

[0:16:41] Trustee Elliott (probable): member for the conservancy the five-year plan engagement which is really really important five

[0:16:47] Trustee Elliott (probable): five-year plan sounds super boring, but it's a statutory requirement that the Conservancy

[0:16:52] Trustee Elliott (probable): submits to the minister. It's planned for land acquisitions. How are we going to

[0:16:58] Trustee Elliott (probable): manage the lands? Because we're doing this on behalf of the province.

[0:17:02] Trustee Elliott (probable): The minister declined to approve the 2022 interim plan that was submitted back in 2022. That's when

[0:17:11] Trustee Elliott (probable): I was a new board member and basically said, you need to engage with nations in the trust area,

[0:17:17] Trustee Elliott (probable): first nations and ask them about the philosophy of conservation everything is shifting you know

[0:17:22] Trustee Elliott (probable): we've held lands now for ecological conservation but nations are asking for you know their inherent

[0:17:30] Trustee Elliott (probable): rights to be respected as in access for hunting for fishing for clamming and so there's some real

[0:17:37] Trustee Elliott (probable): innovative possibilities with the nature reserves that the conservancy holds we can't just do things

[0:17:42] Trustee Elliott (probable): as we've been doing traditional conservancy the minister has literally said you have to go engage

[0:17:47] Trustee Elliott (probable): and ask you know sort of really understand from First Nations perspectives how can we do

[0:17:53] Trustee Elliott (probable): conservation better so that update has been delayed because we didn't have any staff and

[0:18:00] Trustee Elliott (probable): I'm sort of giving a conservancy update here but it's a really important venture and it's

[0:18:06] Trustee Elliott (probable): important that we do this in the right way and we didn't have we had a manager leaving we had

[0:18:11] Trustee Elliott (probable): had a new manager coming in um and we weren't really set until this year to to do that robust

[0:18:17] Trustee Elliott (probable): engagement so it's just started this february um the letters have gone out inviting anyone to um

[0:18:25] Trustee Elliott (probable): an information session this is very first nations focused and so that will be a year-long project

[0:18:31] Trustee Elliott (probable): and i encourage people to look at the conservancy board meeting minutes recently because there's

[0:18:39] Trustee Elliott (probable): been some really good presentations about that. And so we've, anyway, that's a big piece

[0:18:44] Trustee Elliott (probable): of work and it's basically Conservancy, First Nations relationship building, some new staff

[0:18:50] Trustee Elliott (probable): positions are driving, but also increased costs and lost revenue are driving budget

[0:18:56] Trustee Elliott (probable): increases. So sorry for that long, it's just the period of decision-making we're in right

[0:19:02] Trustee Elliott (probable): now.

[0:19:02] Trustee Evans: I'm just going to add quickly onto that. So yes, Chair Elliott went into a bit more

[0:19:08] Trustee Evans: detail um so what that looks like for the average and this is a rough range um the amount of tax

[0:19:18] Trustee Evans: dollars that you pay the amount of dollars per average household within the gulf islands

[0:19:23] Trustee Evans: to islands trust is about 50 a month a year in increase in your taxes is what it works out to

[0:19:30] Trustee Evans: um so

[0:19:31] Trustee Evans: what i was trust gets from your taxes is a small percentage of the taxes that you pay the

[0:19:35] Trustee Evans: The majority of it obviously go to provincial and federal taxes.

[0:19:38] Trustee Evans: And CRD.

[0:19:39] Trustee Evans: And CRD.

[0:19:40] Trustee Evans: CRD collects the taxes.

[0:19:41] Trustee Evans: Yeah.

[0:19:42] Trustee Evans: So I just wanted to put that into a better perspective.

[0:19:45] Voice 12: It

[0:19:46] Trustee Evans: took me a long time to get that in my head or to figure it out,

[0:19:49] Trustee Evans: but it's about $50 in taxes per average household.

[0:19:54] Trustee Evans: Thank you for that.

[0:19:56] Voice 14: Yeah, I just want to ask you or remind you all that it would be helpful

[0:20:00] Voice 14: for us at the town hall to have comments on the budget

[0:20:04] Voice 14: and how you want us to represent you

[0:20:06] Voice 11: because

[0:20:07] Voice 14: we're going to be voting on it

[0:20:09] Voice 14: when we set it later in the summer, right?

[0:20:11] Voice 14: In March.

[0:20:12] Voice 14: So just

[0:20:13] Voice 14: give us direction

[0:20:13] Voice 14: so we can get a sense of what your concerns are.

[0:20:18] Trustee Elliott (probable): Yeah.

[0:20:18] Trustee Elliott (probable): And again, the February 18th

[0:20:20] Trustee Elliott (probable): is going to be a committee of the whole,

[0:20:22] Trustee Elliott (probable): so a fairly wide range of discussion.

[0:20:25] Trustee Elliott (probable): And that's when we'll see a new updated

[0:20:28] Trustee Elliott (probable): 2026-27 draft budget.

[0:20:30] Trustee Elliott (probable): So that's from 1 to 5.

[0:20:31] Trustee Elliott (probable): Yeah.

[0:20:32] Trustee Elliott (probable): Thank you.

[0:20:33] Trustee Elliott (probable): Thank you. So I will don't have much else to report. So we've got an electoral director's report. You said that came in, Kim?

[0:20:43] Trustee Elliott (probable): No, sorry.

[0:20:44] Trustee Elliott (probable): The reconciliation.

[0:20:46] Planner Stockdill (probable): Oh,

[0:20:46] Trustee Elliott (probable): sorry. Okay. Pardon me. Okay. No electoral area director's report. So now we'll open for town hall and questions. And again, forgive me, I said a bit more about Bill.

[0:20:59] Trustee Elliott (probable): feel. So yeah, the public comment period is your opportunity to speak. We welcome your questions

[0:21:06] Trustee Elliott (probable): and comments on the agenda items as they help inform our decisions. Applicants, if you're,

[0:21:12] Trustee Elliott (probable): I don't see any in the waiting room, but they will have an opportunity to speak when their

[0:21:16] Trustee Elliott (probable): applications are considered later in the agenda. But if you're not the applicant, you have a comment

[0:21:21] Trustee Elliott (probable): in regard to an application, please do so now. When addressing the local trust committee, please

[0:21:26] Trustee Elliott (probable): direct your comments to the committee not to staff or the audience speak to issues not about

[0:21:32] Trustee Elliott (probable): individuals be clear concise and respectful and this never happens on south pender but refrain

[0:21:39] Trustee Elliott (probable): from clapping booing or other disruptions i have been in some very heated meetings lately

[0:21:45] Trustee Elliott (probable): it's it is a sign of disrespect even if you're clapping because then it it discouraged you know

[0:21:50] Trustee Elliott (probable): we want to just maintain an even field so if anything's outside of the scope of our agenda

[0:21:56] Trustee Elliott (probable): or our jurisdiction we may interrupt and just say can you please bring your comments back to

[0:22:00] Trustee Elliott (probable): what we can make decisions about because that's what it's about today so please begin by stating

[0:22:06] Trustee Elliott (probable): your name if you wish to speak and we'll move through the room

[0:22:09] Voice 13: thank you

[0:22:11] Trustee Elliott (probable): so

[0:22:12] Voice 13: the results of

[0:22:13] Voice 13: the survey on this policy statement uh when is it anticipated that there will be some feedback

[0:22:21] Trustee Elliott (probable): i don't know if staff can bring that back for march but they're working on it

[0:22:26] Trustee Elliott (probable): so it might be a special meeting or it might be the march trust council and it's going to be a

[0:22:31] Trustee Elliott (probable): what we heard report the results of the survey and incorporating all the referrals to all the

[0:22:37] Trustee Elliott (probable): agencies including this ltc but i

[0:22:40] Trustee Elliott (probable): don't i don't know if it's going to be march or a special

[0:22:42] Trustee Elliott (probable): meeting but it'll be in the early early late spring

[0:22:45] Voice 13: yes absolutely

[0:22:49] Voice 10: until it's

[0:22:51] Voice 10: adopted yeah thank

[0:22:52] Voice 10: you yes

[0:22:58] Voice 21: I just have a question I guess or maybe statement

[0:23:03] Voice 21: could we have

[0:23:04] Voice 21: your name please sorry Jane

[0:23:05] Voice 21: Kirch Jane I have just about the

[0:23:07] Voice 21: short-term vacation rental project and when I read the staff report I was

[0:23:11] Voice 21: somewhat confused by it because it indicated that this might be considered

[0:23:15] Voice 16: a new

[0:23:16] Voice 21: project. From what my understanding was in the

[0:23:19] Voice 21: May meeting, the May 2nd meeting there that

[0:23:22] Voice 21: the trust committee asked that that be moved to an active project and that base charter

[0:23:27] Voice 21: be brought forward and auctioned. So that happened in May of 2025. So I don't think it could be

[0:23:34] Voice 21: considered to be a new project and what the way it's worded in the staff report. And

[0:23:39] Voice 21: then that was

[0:23:40] Voice 21: supposed to come to a meeting on September 5th. That meeting was cancelled, I mean it was not

[0:23:46] Voice 21: discussed because they ran out of time, and then the November meeting was cancelled because of the

[0:23:52] Voice 21: BCGEU strike. So it's been on the books for a while and I just didn't think that the report

[0:23:58] Voice 21: reflected that this was really an active project and that I didn't really see that there was reason

[0:24:04] Voice 21: into delay to the next year, as was suggested in the staff

[0:24:09] Voice 21: report. So I just wanted to mention that. And I also wanted

[0:24:12] Voice 21: to thank Doug for moving the this these projects further up

[0:24:19] Voice 21: on the agenda because these the local trust committee projects

[0:24:22] Voice 21: are the most important ones to us right now.

[0:24:25] Voice 21: And I just didn't

[0:24:27] Voice 21: want time to run out again, and not get to it. So thanks for

[0:24:32] Voice 21: consideration of that.

[0:24:34] Voice 21: thank you

[0:24:34] Voice 10: so much you're a quiet group today

[0:24:44] Voice 5: did my opening scare you

[0:24:47] Voice 5: hello mr petrie thank you

[0:24:50] Voice 9: paul petrie um thank you for the introduction statement on creating a

[0:24:57] safe space for everybody i think that's important and it's well articulated and appreciated um the

[0:25:05] The staff

[0:25:09] Voice 9: report indicates that, with respect to third reading of By-law 129, that...

[0:25:17] Voice 9: We

[0:25:17] Planner Stockdill (probable): are post-public hearing.

[0:25:19] Voice 9: Yeah, I understand, and I only have a question about process.

[0:25:26] The report states, as directed by the South Pender LTC staff, we reached out on two occasions

[0:25:33] applications to

[0:25:34] Voice 9: hereditary chief Eric Pelkey to discuss the concerns outlined in his September

[0:25:39] Voice 9: 1st, 2025 letter. So my question is simple. What was the reaching out process? Was it phone calls

[0:25:45] Voice 9: or was it letters or what was the process?

[0:25:49] Voice 10: It was two emails.

[0:26:05] Voice 23: So is this the point when we would

[0:26:07] Voice 23: talk, ask questions about the applications that are...

[0:26:11] Trustee Elliott (probable): If you have comments about the applications

[0:26:14] Trustee Elliott (probable): or questions for clarification we will answer those during the consideration of the applications

[0:26:19] Trustee Elliott (probable): but it'd be good to pose them now yes so

[0:26:22] Voice 20: we can address them at that time

[0:26:24] Voice 12: so

[0:26:25] Voice 20: I find a process um

[0:26:29] Voice 20: it's Kathleen Durant sorry thank you um and I'm on Gatlin Point Road and my concern is is somewhat

[0:26:40] Voice 20: what the process of what's going on with uh the one to do with the retaining wall on uh gallon

[0:26:50] Voice 20: beach uh because you're you're speaking out against your neighbors and what they felt was

[0:26:56] Voice 20: best so i sort of have wanted to say i had a concern about that about this process of asking

[0:27:05] Voice 20: asking for a variance it's the variance process yeah um but uh part of the things that are in

[0:27:15] Voice 20: in the agenda package uh mentions um the saving of the of trees on the property

[0:27:26] Voice 20: and from my perspective on the beach and what it looks like on the survey is that

[0:27:32] Voice 20: the majority of

[0:27:33] Voice 20: the trees are on the outside of the retaining wall and when i looked at some of the green shoring

[0:27:41] Voice 20: information when they talk about the force of the waves that that gets projected to the sides

[0:27:49] Voice 20: of that so it would actually be putting some of those trees that the majority of the trees

[0:27:58] Voice 20: on the property um at more risk of erosion so i just wanted to frame that out as a comment

[0:28:05] Voice 20: thank

[0:28:06] Trustee Elliott (probable): you uh i just want to clarify your question your comment about process and neighbors

[0:28:14] Trustee Elliott (probable): i'm just not clear what your concern is there if you can refer when you when

[0:28:19] Voice 20: you speak out about

[0:28:21] Voice 20: your concerns about what somebody has done yeah it's they're your neighbors yeah right and it

[0:28:28] Voice 20: it creates something more personal than maybe you want it to be totally understood yeah thank you

[0:28:36] Trustee Evans: for that i think that ties back into the opening statement yeah coming with open hearts and

[0:28:41] Trustee Evans: curiosity versus fears and um

[0:28:45] Trustee Elliott (probable): yeah yeah we're all seeking information so that we all have the

[0:28:49] Trustee Elliott (probable): same information on the table that when the ltc makes the decision um the community is you know

[0:28:55] Trustee Elliott (probable): well apprised of it that's you know the

[0:28:57] Trustee Elliott (probable): rules that we have to abide by now

[0:28:59] Trustee Elliott (probable): it's tough though

[0:29:00] Trustee Elliott (probable): in a small community i feel that i'll just go to first-time speakers if anybody else and then we'll

[0:29:06] Trustee Elliott (probable): go to second time mr kuhart for anyone else really did scare you this is not the crowd i'm used to

[0:29:14] Trustee Elliott (probable): my gosh i wish some of my other ltcs would listen to me like you guys do

[0:29:20] Trustee Elliott (probable): um okay

[0:29:23] Trustee Elliott (probable): so

[0:29:23] Voice 13: on on cat's comment i have to say that i felt strongly about it i really matter and

[0:29:34] Voice 13: um i um there is a certain intimidation factor about it um and so i i had to

[0:29:46] Voice 13: to consider whether I wanted to be on the public record

[0:29:50] Voice 13: and whether I was at some risk in doing so.

[0:29:56] Voice 13: And that risk, I think the applicant

[0:29:58] Voice 13: in that case would have no reason.

[0:30:00] Voice 13: my solicitor learning the 30 and so it sets up a dialogue and it just a little bit worse

[0:30:07] Voice 13: so i absolutely apologize for saying that because it

[0:30:13] Voice 8: is a difficult situation that does affect all

[0:30:15] Voice 8: of us it affects

[0:30:16] Voice 8: everybody that uses the beach and it sets a precedent going forward so yeah

[0:30:21] Trustee Evans: thank you again i would just like to encourage people to speak to your neighbors ask questions

[0:30:26] Trustee Evans: directly to your neighbors as well to get some information and that that goes I recommend

[0:30:31] Trustee Evans: speaking directly to your neighbors if you have questions concerns it's always good to go and

[0:30:36] Trustee Evans: talk to your neighbors this this helps to build community rather than only bringing your concerns

[0:30:44] Trustee Evans: in this room can I

[0:30:47] Voice 14: ask our planner if it's appropriate for us as trustees like to to kind

[0:30:55] Voice 14: of address this concern which is in some ways not addressable because if somebody doesn't want to

[0:31:02] Voice 14: speak because they feel it's not safe then they're not going to speak is there a way for us to um

[0:31:08] Voice 14: we have the freedom to or should we be encouraged to contact neighbors on our own as trustees and

[0:31:14] Voice 14: say can we sit and have a coffee or you know just have a conversation to see if there's concerns

[0:31:19] Voice 14: that they may be willing to, say, share one-to-one?

[0:31:23] Voice 14: Is that an appropriate avenue for us to look at?

[0:31:25] Planner Stockdill (probable): Absolutely, yeah.

[0:31:26] Planner Stockdill (probable): That's certainly fine to have those conversations.

[0:31:29] Planner Stockdill (probable): But if the conversations with a neighbour

[0:31:32] Planner Stockdill (probable): is influencing your decision,

[0:31:35] Planner Stockdill (probable): they're not anonymous comments per se,

[0:31:37] Planner Stockdill (probable): so you have to be careful that discussions you have,

[0:31:43] Planner Stockdill (probable): anything that leads to your decision-making

[0:31:45] Planner Stockdill (probable): should be really in the public forum.

[0:31:47] Planner Stockdill (probable): but you can have these informal conversations we always encourage

[0:31:51] Planner Stockdill (probable): the applicants to give the

[0:31:52] Planner Stockdill (probable): trustees a call to let you guys know what's going on and you can have these informal chit chats with

[0:31:58] Planner Stockdill (probable): neighbors as well

[0:31:58] Trustee Elliott (probable): i think it's important you can daylight that too in a public meeting and say in

[0:32:04] Trustee Elliott (probable): conversations with neighbors without breaching confidentiality but you can share with the rest

[0:32:09] Trustee Elliott (probable): of the ltc here's where my reasoning is i had a conversation with two or three neighbors who have

[0:32:15] Trustee Elliott (probable): these concerns and i think that is our job as local trustees is to be that liaison thanks

[0:32:23] Voice 4: hello

[0:32:24] Voice 7: yes ron henshaw hi

[0:32:26] Voice 4: ron um

[0:32:27] Voice 7: i believe that people did reach out uh during construction

[0:32:31] Voice 7: um i don't i'm not necessarily i'm not sure if they necessarily got a hold of the owners

[0:32:36] Voice 7: where they talked to the contractor and asked questions about

[0:32:38] Voice 12: uh

[0:32:39] Voice 7: what are they doing blah blah

[0:32:40] Voice 7: blah blah blah and so you

[0:32:42] Voice 12: know

[0:32:44] Voice 7: what do you do try and find somebody who lives in in a different

[0:32:47] Voice 7: country um or do you rely on the you know possible uh complaint process which is anonymous

[0:32:54] Voice 7: no it

[0:32:56] Trustee Elliott (probable): is not anonymous not anonymous we can

[0:32:58] Trustee Elliott (probable): we cannot accept anonymous complaints oh i just

[0:33:01] Voice 7: always always thought it was anonymous no

[0:33:03] Trustee Elliott (probable): no the appropriate process would be making a complaint

[0:33:07] Trustee Elliott (probable): and um shoreline um actually bylaw enforcement can open a file on shoreline contraventions or

[0:33:18] Trustee Elliott (probable): anything with a contravention of the body um proactively because it is a protected area

[0:33:25] Trustee Elliott (probable): in the island trust area so you can notify bylaw enforcement and say i think this is happening and

[0:33:32] Trustee Elliott (probable): And if they're on a visit to an island, they can confirm that.

[0:33:38] Voice 12: So

[0:33:39] Trustee Elliott (probable): that is the appropriate process.

[0:33:41] Voice 7: Well, that's good.

[0:33:42] Voice 7: You know, an anonymous complaint can be spurious.

[0:33:48] Voice 7: Yes.

[0:33:49] Voice 7: And we don't.

[0:33:50] Voice 7: Correct.

[0:33:51] Voice 7: We have to

[0:33:51] Voice 10: be able to follow up.

[0:33:52] Voice 7: So it's transparent.

[0:33:54] Voice 7: And if there is faith in the process,

[0:33:58] Voice 7: then I think people will be less intimidated about being engaged,

[0:34:04] Voice 7: especially if there's a governance body like Ireland's trust rule is to mediate

[0:34:11] Voice 7: and to use the bylaws

[0:34:14] Voice 12: to

[0:34:15] Voice 7: ensure that the correct things are being done.

[0:34:19] Voice 12: Absolutely, yes.

[0:34:20] Trustee Elliott (probable): And,

[0:34:21] Voice 7: you know, I do have, I'm wondering why the applicant has decided to ignore, like, recommendations from staff for professional work to be done before their variance application proceeds.

[0:34:40] Voice 7: seeds but I think that's what I got out of reading the staff report and but they're just

[0:34:46] Voice 7: they've decided to make the application without fulfilling requirements so I think that's you know

[0:34:55] Voice 7: a little bit that can be intimidating like here's someone who doesn't really respect the process

[0:35:02] Voice 7: that I'm

[0:35:03] Trustee Evans: going to interrupt you there I'm going to say that there is I've spoken to this person

[0:35:07] Trustee Evans: as well there's information missing so before we make a statement like that i would like to

[0:35:13] Trustee Evans: maintain a safe space there's

[0:35:15] Voice 7: information missing i

[0:35:17] Trustee Evans: think you there i've received some information

[0:35:19] Trustee Evans: that i think is missing from the report so by

[0:35:22] Trustee Evans: making a statement such as you're saying

[0:35:25] Trustee Evans: regarding a person and their intent i i would i would i would i would recommend

[0:35:31] Trustee Evans: not going down that path

[0:35:32] Voice 7: okay no i just was from reading the report it seemed like

[0:35:36] Voice 7: there was a inclination to bypass that part of the recommendation from staff that's all

[0:35:42] Voice 7: nothing personal thank you okay and

[0:35:45] Voice 7: that can be intimidating yeah

[0:35:48] Trustee Elliott (probable): so i would say the

[0:35:49] Trustee Elliott (probable): really pay attention to the bylaw enforcement review project that's coming out that's going

[0:35:56] Trustee Elliott (probable): to be tabled in march i'm on regional planning committee and there's a front facing like a public

[0:36:02] Trustee Elliott (probable): facing document that takes it's so much clearer than what we have right now for what is considered

[0:36:09] Trustee Elliott (probable): you know how do we handle vexatious complaints how do we handle you know do we accept anonymous

[0:36:14] Trustee Elliott (probable): complaints when so it i i do think the process needed to be improved for a long time but i think

[0:36:21] Trustee Elliott (probable): bylaw enforcement we've matured to the point that it should feel safe for residents to come to our

[0:36:27] Trustee Elliott (probable): by law enforcement arm, which is separated from the political decision-making body for

[0:36:32] Trustee Elliott (probable): a reason, and ask those questions.

[0:36:36] Trustee Elliott (probable): And they've been very open to answer questions like you're asking.

[0:36:39] Voice 7: Well, I'm very happy that there's improvements to the process of complaints and enforcement

[0:36:48] Voice 7: Because I personally have been attacked by the Islands Trust and from spurious activities, which, as it turned out, after two years of me trying to fight it, I finally local trustees stepped in to find out what asked to ask them what they're doing.

[0:37:10] Voice 12: and

[0:37:11] Voice 7: um you know i i now have a letter like from the illness trust stating like all of the

[0:37:16] Voice 7: considerations that they were attacking me with because it was an attack um have been unfounded

[0:37:23] Voice 7: and there's

[0:37:24] Voice 7: no no there's there's no basis for the complaint but it

[0:37:28] Voice 7: took two years

[0:37:28] Voice 7: for me to defend myself sorry

[0:37:32] Voice 12: to hear that

[0:37:32] Voice 7: and uh it's you know and it was coming from trust staff

[0:37:35] Voice 7: So I'm very happy to hear that there is some changes being made.

[0:37:41] Voice 7: Yeah, there's a lot more clarity.

[0:37:42] Trustee Elliott (probable): Thank you for that.

[0:37:45] Trustee Elliott (probable): Anything else?

[0:37:48] Voice 9: Questions

[0:37:49] Trustee Elliott (probable): on the agenda?

[0:37:51] Trustee Elliott (probable): I

[0:37:51] Voice 9: would like to express two concerns about the variance application for the RIFPRAP wall.

[0:37:58] Voice 9: Well, one is that the First Nations issue and the need for a permit there, it seems to me that the lack of the permit process being followed is a very significant factor for trustees to take into consideration.

[0:38:27] Voice 9: And I have real concerns about that.

[0:38:31] Voice 9: And also, and I mean, I'm not aware of what new information is, but based on the report that staff has provided, the appearance is one of asking for forgiveness after doing the fact.

[0:38:47] And I'm very concerned about that being a process that is one that is considered.

[0:39:00] I would think that having all of the information together before considering a variance request

[0:39:08] would be

[0:39:08] Voice 9: a more appropriate process, both for the community and for trustees and trust

[0:39:14] Voice 9: counsel.

[0:39:15] Voice 9: So those are my two concerns there.

[0:39:17] Trustee Elliott (probable): Thank you.

[0:39:18] Trustee Elliott (probable): We've passed our time for a minute.

[0:39:22] Trustee Elliott (probable): Thank you.

[0:39:23] Trustee Elliott (probable): If that's everything, then we'll move on.

[0:39:26] Trustee Elliott (probable): Thank you so much for your comments, everyone.

[0:39:28] Trustee Elliott (probable): And we do appreciate you coming today and helping us with our decision making.

[0:39:35] Trustee Elliott (probable): So we did have a report from the community information meeting, but that's not our minutes.

[0:39:46] Trustee Elliott (probable): Yeah. So the minutes from September 5th, 2025, we were receiving for information.

[0:39:52] Trustee Elliott (probable): information. They've already been adopted. And we've got a public hearing record of September

[0:39:59] Trustee Elliott (probable): 5th, 2025 in our agenda for receipts. And again, adopted minutes of December 5th, which

[0:40:07] Trustee Elliott (probable): was the community information meeting about the policy statement draft and our resolutions

[0:40:13] Trustee Elliott (probable): about meeting minutes. So we'll go to our follow-up action list at 11.1, page 28.

[0:40:20] Trustee Elliott (probable): Oh, yes.

[0:40:21] Planner Stockdill (probable): Thank you.

[0:40:22] Planner Stockdill (probable): Sure.

[0:40:23] Planner Stockdill (probable): On page 28 on May 2nd of last year, the LTC gave direction to staff report back this spring

[0:40:31] Planner Stockdill (probable): on a draft business case and work plan for a targeted OCP review.

[0:40:36] Planner Stockdill (probable): I'm wondering if the LTC would consider taking that off the full-faction list, considering

[0:40:40] Planner Stockdill (probable): the recommendations by Trust Council.

[0:40:45] Planner Stockdill (probable): um and what we could do is i believe it's on the potential project list and if it's not we can put

[0:40:54] Planner Stockdill (probable): it there yeah yeah

[0:40:57] Trustee Elliott (probable): trustee do you want to add a targeted

[0:41:00] Trustee Elliott (probable): lcp review or

[0:41:01] Planner Stockdill (probable): it already is it's on

[0:41:02] Planner Stockdill (probable): yes it's on the project the future projects list on the page that's

[0:41:08] Trustee Elliott (probable): i think we could take that off

[0:41:11] Trustee Elliott (probable): because it's not something that can be addressed in time goodness um at the end of this term

[0:41:21] Trustee Elliott (probable): trustees do you agree so it's not lingering sure

[0:41:31] Trustee Elliott (probable): so i move that item one we can actually just do it informally perfect thank you

[0:41:39] Trustee Elliott (probable): Thank you. Some planners want a resolution. We can

[0:41:42] Planner Stockdill (probable): do it right now.

[0:41:43] Trustee Elliott (probable): All right. So

[0:41:51] Trustee Elliott (probable): when are we looking to get... Oh no, we're going to discuss it.

[0:41:58] Trustee Elliott (probable): My L-U-V project. It's fine.

[0:42:08] Voice 10: Yeah, I don't have any questions.

[0:42:11] Voice 10: Any

[0:42:11] Trustee Elliott (probable): questions or updates on

[0:42:13] Voice 8: the

[0:42:14] Trustee Elliott (probable): follow up after this?

[0:42:15] Trustee Elliott (probable): these are items

[0:42:16] Trustee Elliott (probable): that we've asked for previously okay well let's go to 15.1 short-term vacation

[0:42:27] Trustee Elliott (probable): rental review project page 75 thank you

[0:42:32] Planner Stockdill (probable): chair so we do have 30 minutes allocated for projects

[0:42:35] Planner Stockdill (probable): on the current agenda i'm wondering if you'd like to just so we can guide our time for the next

[0:42:41] Planner Stockdill (probable): little bit if we should still shoot for 30 minutes and say try to wrap up these two projects

[0:42:47] Planner Stockdill (probable): I don't

[0:42:51] Trustee Elliott (probable): see the applicant in the room, but you could you let them know if they're going to that that's after I understand,

[0:42:57] Trustee Elliott (probable): but we could just let them know about timing, I

[0:42:59] Voice 17: think he's in the waiting room or he said he's

[0:43:03] Voice 17: here Elliot.

[0:43:04] Trustee Elliott (probable): Yeah, we

[0:43:05] Voice 19: do have an applicant in the waiting room.

[0:43:07] Voice 19: um

[0:43:09] Trustee Elliott (probable): bruce do you think you could advise them that we'll come back to that item at 12

[0:43:15] Trustee Elliott (probable): probably 12 o'clock yeah sure thanks great so

[0:43:20] Planner Stockdill (probable): i will begin with the short-term vacation rental

[0:43:24] Planner Stockdill (probable): review project um so this was a project that was placed on the um minor as a minor project

[0:43:33] Planner Stockdill (probable): back in 2025 the LTC gave direction to draft a project charter and provide some an overview on

[0:43:42] Planner Stockdill (probable): the current policies and regulations and that was intended for the September LTC meeting of last

[0:43:48] Planner Stockdill (probable): year unfortunately due to the BCGEU strike and ultimately the cancelling of that November meeting

[0:43:59] Planner Stockdill (probable): the LTC did not have an opportunity to review the draft project charter so the project charter

[0:44:05] Planner Stockdill (probable): was never endorsed and that's why it's not considered um a active project right now so

[0:44:13] Planner Stockdill (probable): the planning services director presented a briefing at trust council in December 2025 so

[0:44:20] Planner Stockdill (probable): last December and in summary um he mentioned that the approval of any new project should be

[0:44:27] Planner Stockdill (probable): restricted. And in addition to that, the CAO at the Trust Council, as Trustee Evans mentioned,

[0:44:36] Planner Stockdill (probable): presented an operation review report. And one of those recommendations was for Trust Council

[0:44:43] Planner Stockdill (probable): to direct staff to not initiate any projects in the 2026-2027 fiscal year that are not already

[0:44:52] Planner Stockdill (probable): underway and all because the project order was never endorsed it's not considered underway so

[0:45:00] Planner Stockdill (probable): there are options for the LTC to proceed which I've listed here the first option is based on

[0:45:07] Planner Stockdill (probable): the recommendation from the CAO and Director of Planning Services and the draft motion is on page

[0:45:13] Planner Stockdill (probable): 75 that's to defer the project for the time being and add it back onto the future projects list

[0:45:21] Planner Stockdill (probable): and take a look at that after the election this fall.

[0:45:25] Planner Stockdill (probable): The second option is the LTC could still proceed with this project,

[0:45:31] Planner Stockdill (probable): but there's no approved budget for this.

[0:45:35] Planner Stockdill (probable): So we would have to go to the Director of Planning Services

[0:45:38] Planner Stockdill (probable): to not only allocate budget, but allocate staff resources.

[0:45:42] Planner Stockdill (probable): So it would really be up to the Director of Local Planning Services.

[0:45:46] Planner Stockdill (probable): So you would have to have a strong rationale

[0:45:47] Planner Stockdill (probable): as to why this project should continue on in the next fiscal.

[0:45:54] Planner Stockdill (probable): The third option was the LTC may choose to still proceed no further with this project,

[0:46:01] Planner Stockdill (probable): but instead direct staff to contact all known short-term vacation rental operators

[0:46:07] Planner Stockdill (probable): and advise them of their option to apply for a temporary use permit.

[0:46:12] Planner Stockdill (probable): This wouldn't be considered a project.

[0:46:14] Planner Stockdill (probable): This would be more so just an administrative task for a planner and also with the involvement

[0:46:20] Planner Stockdill (probable): of bylaw enforcement to generate that list.

[0:46:24] Planner Stockdill (probable): So staff have made the recommendation, as I mentioned, on page 75, and there are those

[0:46:29] Planner Stockdill (probable): two alternatives for the LTC to consider.

[0:46:33] Planner Stockdill (probable): I'm happy to answer any questions you may have.

[0:46:35] Voice 4: Thank you for that.

[0:46:37] Voice 4: Trustee, who has stopped on this?

[0:46:43] Voice 14: Yes, just a question. I'm trying to kind of put perspective on this. For the minor project

[0:46:50] Voice 14: that we have that we're still undergoing with the house size and the setbacks, did we not

[0:46:58] Voice 14: stay under budget by a bit on that? How did that progress? Did we put stress on budgets?

[0:47:07] Voice 14: I

[0:47:07] Planner Stockdill (probable): don't think you did. No, I think it was under spent for sure.

[0:47:10] Voice 14: so the assumption could be made that we're going to continue on that trend and that maybe this is

[0:47:17] Voice 14: that lessens the burden that you know that we're trying to avoid that's it that's my kind of sense

[0:47:24] Voice 14: of it is that we have we have been fiscally responsible when it comes to spending so through

[0:47:30] Planner Stockdill (probable): the chair the land use bylaw amendment project that budget was basically for the fiscal 2025-2026

[0:47:37] Planner Stockdill (probable): So we're really looking at fiscal 2026-2027, and to date there has been no budget allocation for LTC minor projects for any LTCs right now.

[0:47:49] Voice 12: So

[0:47:50] Planner Stockdill (probable): although you're underspending for this fiscal, really the consideration is next fiscal,

[0:47:55] Voice 5: and

[0:47:56] Planner Stockdill (probable): quite a few LTCs have underspent, so that isn't necessarily, I mean it's certainly up to the Director of Local Planning Services, but I don't know if you would take that into consideration.

[0:48:06] Planner Stockdill (probable): consideration

[0:48:07] Trustee Elliott (probable): my understanding is that money goes back into surplus and it's redistributed so it's

[0:48:12] Trustee Elliott (probable): part of the balancing we

[0:48:15] Voice 14: can't pull it forward i guess my my sense is that we're not big spenders

[0:48:21] Voice 14: we can probably do this reasonably and it's not important to not have a reason to to delay

[0:48:26] Voice 14: well there

[0:48:29] Trustee Elliott (probable): there are other considerations that i would raise and i think rpm

[0:48:33] Trustee Elliott (probable): acting RPM can speak to from and it's about the criteria of evaluating minor projects and that

[0:48:43] Trustee Elliott (probable): is shifting a lot of LTC's have minor projects that are engagement communications they're not

[0:48:53] Trustee Elliott (probable): actually planning projects and so regional planning committee received a report it was

[0:48:59] Trustee Elliott (probable): was one of the last reports that planning manager Robert Kijima did to that there will be a process

[0:49:10] Trustee Elliott (probable): of evaluating the strength of minor projects and it's not just fiscal it's is it planning

[0:49:20] Trustee Elliott (probable): what is the urgency in the community has it already been debated like is there a land use

[0:49:28] Trustee Elliott (probable): law amendment now we're going back into a land use by law amendment and so there are some efficiencies

[0:49:34] Trustee Elliott (probable): that the planning department so this would all be back up to the director anyways to decide how to

[0:49:40] Trustee Elliott (probable): allocate those resources and some of those are staff is there enough staff to do the work so

[0:49:47] Trustee Elliott (probable): i'm

[0:49:47] Voice 14: not sure my concern is that we have one year left essentially right in our term

[0:49:56] Voice 12: and

[0:49:56] Voice 14: if we're going to do anything

[0:49:57] Voice 14: if we're not going to do that then what else are we going to do

[0:50:01] Voice 14: like I feel like

[0:50:02] Voice 14: we've got to fit it in

[0:50:04] Voice 14: it seems like it's something that's worthwhile

[0:50:09] Voice 14: I hesitate to say

[0:50:10] Voice 14: we have to

[0:50:12] Voice 14: forego that

[0:50:13] Voice 14: I just like to get things done

[0:50:17] Voice 14: and I like to

[0:50:22] Voice 14: try to make

[0:50:24] Voice 14: the bureaucracy or the

[0:50:25] Voice 14: the red tape or the rules support what we need to do not the other way around not the other way

[0:50:31] Voice 14: around right in the same sense we're being restricted so

[0:50:36] Trustee Elliott (probable): i would ask what's the what is

[0:50:38] Trustee Elliott (probable): the issue that we're trying to address back to your question what is the problem in the community

[0:50:43] Trustee Elliott (probable): that um requires this to be a project well

[0:50:46] Voice 14: i i think uh it's a pretty complicated issue because

[0:50:50] Voice 14: because we were given provincial direction

[0:50:54] Voice 14: that we had to respond to and fit into a new structure

[0:51:00] Voice 14: of regulation.

[0:51:02] Voice 14: And we haven't had a chance to consider that.

[0:51:05] Voice 14: And so I think we need to do that.

[0:51:06] Voice 14: Can

[0:51:07] Trustee Evans: I speak please?

[0:51:09] Trustee Evans: So for me, the biggest issue here was

[0:51:12] Trustee Evans: the previous trustees under bylaw 120

[0:51:15] Trustee Evans: who removed the STVRs as illegal use.

[0:51:17] Trustee Evans: The commitment made to the existing STVR operators was that they would remain grandfathered in.

[0:51:24] Trustee Evans: Then the province changed those rules and have now left these 20 odd operators in limbo.

[0:51:31] Trustee Evans: So we've got a standing resolution that we put on the books

[0:51:34] Voice 12: as

[0:51:35] Trustee Evans: a placeholder until we

[0:51:37] Trustee Evans: could address this issue to solidify and put into our bylaws something that would enshrine

[0:51:43] Trustee Evans: the currently legal operating STVR businesses that were in operation legally prior to the

[0:51:53] Trustee Evans: adoption of that bylaw that removes STVRs as a legally permitted use under our bylaws.

[0:52:00] Trustee Evans: So we have community members that are left in limbo. They were assured that they would not

[0:52:10] Trustee Evans: have to apply for a tup so having the option of telling them that they have to apply for tp is

[0:52:17] Trustee Evans: not in my books not an option so we've got these people that have been waiting three years and

[0:52:23] Trustee Evans: longer to get this addressed so that's a long time for people to wait and i believe that on that basis

[0:52:30] Trustee Evans: we should proceed with this and ask the director to please endorse this project so that we can

[0:52:37] Trustee Evans: address this issue that people have been waiting on for years

[0:52:42] Planner Stockdill (probable): so yeah um thank you chair i also

[0:52:48] Planner Stockdill (probable): want to mention um one of the minor project um evaluations or criterias is that the project

[0:52:58] Planner Stockdill (probable): should not be substantially similar to a project already undertaken by the ltc in the current or

[0:53:04] Planner Stockdill (probable): previous term the previous term did complete a short-term vacation rental project I understand

[0:53:10] Planner Stockdill (probable): now that that was in a completely different context so today but still these are going to

[0:53:16] Planner Stockdill (probable): be the criteria that the director of planning services will review so the likelihood of the

[0:53:22] Planner Stockdill (probable): director approving this project forward for next fiscal I would say is pretty low based on the

[0:53:29] Planner Stockdill (probable): criteria at hand but

[0:53:31] Trustee Evans: we're rectifying uh something that was not foreseeable when that went through

[0:53:39] Trustee Evans: so we are all that we are doing is enshrining the intent of the previous trustees not changing it

[0:53:48] Planner Stockdill (probable): and through the chair again we don't have the budget approved for it nor the staff allocation

[0:53:53] Planner Stockdill (probable): so those will be two out two major things the director will have to do and so we'll

[0:53:59] Planner Stockdill (probable): picture a case

[0:54:00] Trustee Elliott (probable): yeah i think it's important to also recognize that legislation does change

[0:54:07] Trustee Elliott (probable): regulations do get updated the context changes you cannot hamstring or fetter the discretion of an

[0:54:15] Trustee Elliott (probable): ltc by a previous ltc's decisions so promises that were made to stvr operators legislation changes

[0:54:24] Trustee Elliott (probable): the reality is we have to adapt we have to amend our land use bylaws one of those options is going

[0:54:31] Trustee Elliott (probable): to be temporary use permits that is what all the other local trust areas do and it's it's a way to

[0:54:38] Trustee Elliott (probable): evaluate and to continually assess is this still in the interest of the community so I don't

[0:54:46] Trustee Elliott (probable): actually agree that a promise to grandfather STBRs necessarily translates in the current

[0:54:54] Trustee Elliott (probable): context that we are today. I

[0:54:56] Trustee Evans: hear what you're saying that we are not fettered by the outgoing

[0:54:59] Trustee Evans: trustees but and I know that I could sit here and say yes everyone has to apply for a TUP

[0:55:06] Trustee Evans: but I don't believe that that's in the best interest of the community given the discussion

[0:55:10] Trustee Evans: at the time and currently and we also have to be available for all of BC to come and visit

[0:55:18] Trustee Evans: these islands which they can't do if there's nowhere to stay and to have to do TUPs having

[0:55:24] Trustee Evans: having done it myself, it's very expensive and it eats up anything that you may or may not make.

[0:55:33] Trustee Evans: So isn't that

[0:55:33] Trustee Evans: the cost of running a commercial operation? I'm not going to get into that

[0:55:37] Trustee Evans: discussion with you right now. I'm saying in the best interest of this community,

[0:55:41] Trustee Evans: of which you are chairing this meeting for, you have the two trustees sitting here saying

[0:55:46] Trustee Evans: we support this and we would like to move forward. I

[0:55:50] Trustee Elliott (probable): understand. And it is part of my job,

[0:55:53] Trustee Elliott (probable): not just as chair, to bring the federation perspective of these are the limits and the

[0:55:58] Trustee Elliott (probable): constraints that staff are saying your minor project may not get approved because there just

[0:56:04] Trustee Elliott (probable): isn't staff for it. And the thing

[0:56:05] Trustee Evans: is, if we don't proceed them, we have said no ourselves. So I'm

[0:56:10] Trustee Evans: not a person that likes to say no without trying. I would like to try. Okay.

[0:56:17] Voice 14: Yeah. Yeah. And I think

[0:56:19] Voice 14: it's important that the director, when they're considering the criteria, the criteria for

[0:56:24] Voice 14: or approval or denial, get an unbiased report so that these reasons why we want to do this

[0:56:35] Voice 14: are clear so it isn't presented in a way that it sounds like it's not important.

[0:56:43] Voice 14: And I think there's two perspectives.

[0:56:44] Voice 14: Out of what I'm hearing, I'm hearing two perspectives,

[0:56:46] Voice 14: and I don't want it to be one-sided when it goes to the director.

[0:56:51] Trustee Elliott (probable): well i think in the if the south pender ltc makes a decision and a request it should state its

[0:56:57] Trustee Elliott (probable): reasons for why this should be considered a minor project and that's you know the argument that you

[0:57:03] Trustee Elliott (probable): make to the director um at that point the allocation is you know when the director is

[0:57:08] Trustee Elliott (probable): right yeah

[0:57:11] Planner Stockdill (probable): so through the chair there is a draft motion for the ltc's consideration it's number one

[0:57:15] Planner Stockdill (probable): on page 76 and that's that the south pender ltc request staff to update the project charter draft

[0:57:21] Planner Stockdill (probable): project charter for the stdr project and request budget approval from the director of planning

[0:57:26] Planner Stockdill (probable): services for these following reasons you can add a little bit more onto that so that might

[0:57:31] Planner Stockdill (probable): help get you started and that's on page 76 at the very bottom number one

[0:57:39] Trustee Evans: can i ask a clarifying

[0:57:40] Trustee Evans: question because we didn't see the project charter you had mentioned something about

[0:57:46] Trustee Evans: the LTC request and that you look into the regulations and how it applies and all of the

[0:57:53] Trustee Evans: rest of it you don't necessarily know that that is really what we're asking for here

[0:57:57] Trustee Evans: because I think that that is a lot more work than we're requesting what we're requesting is a

[0:58:04] Trustee Evans: solution that upholds um where we're sitting and that that was the whole conversation we had at

[0:58:17] Trustee Evans: the beginning of our term as well when we were trying to get this into um this current project

[0:58:22] Trustee Evans: as well which is

[0:58:24] Planner Stockdill (probable): so the purpose i that's currently in it is to conduct a review of previous and

[0:58:29] Planner Stockdill (probable): current south pender short-term vacation rental policies and regulations and evaluate the impact

[0:58:35] Planner Stockdill (probable): impact of recent provincial legislation to inform potential policy and regular regulatory change if

[0:58:42] Planner Stockdill (probable): you'd like to amend that um

[0:58:45] Trustee Evans: I I wouldn't know I don't know how to amend that so if I if I if I

[0:58:51] Trustee Evans: speak to my the direction that I personally see if that makes it clearer um and so uh let me just

[0:59:05] Trustee Evans: see if I can pull something up here, bear with me one second. So we had wording in there previously

[0:59:15] Trustee Evans: under section 3.6 section 9 regarding short-term vacation rentals. This was the old wording that

[0:59:21] Trustee Evans: was removed. If that got put back in with two additional caveats that say that this only applies

[0:59:30] Trustee Evans: to short-term vacation rentals that were legally operating prior to BIDR 120 coming into effect,

[0:59:36] Trustee Evans: which I think was November 5th, 2021, and that they've remained in operation for more than six

[0:59:41] Trustee Evans: months per calendar year thereafter. So that should they cease to operate for more than six

[0:59:46] Trustee Evans: months, then they have to apply for TUP and they're no longer covered by this. And that

[0:59:52] Trustee Evans: their short-term vacation rentals are registered with provincial short-term rental registry and

[0:59:56] Trustee Evans: and have a ballot registration number.

[0:59:59] Trustee Evans: I think.

[1:00:00] Trustee Evans: personally that addresses the gap that was created with the intent of the passing of the previous

[1:00:08] Trustee Evans: bible so i'm just looking to bridge that gap to fulfill the intent sounds

[1:00:17] Planner Stockdill (probable): like you already have

[1:00:18] Planner Stockdill (probable): the solution to the problem without going through the process of fully evaluating all the options

[1:00:24] Planner Stockdill (probable): is that correct well

[1:00:25] Trustee Evans: i don't know that i have the solution i have a

[1:00:28] Planner Stockdill (probable): suggestion suggestion so that's

[1:00:30] Planner Stockdill (probable): that would be a part of the process yeah yeah okay

[1:00:33] Trustee Elliott (probable): is there any way to make this solution

[1:00:37] Trustee Elliott (probable): part of our current planning so it's not actually a minor project i'm trying to get us to the same

[1:00:43] Trustee Elliott (probable): goal without having to run the gauntlet of making it a project like what is in existence right now

[1:00:48] Trustee Elliott (probable): that we could do um we have this any resolution that's i understand that's not satisfactory

[1:00:55] Trustee Elliott (probable): factory um without

[1:00:58] Planner Stockdill (probable): an amendment to the land use bylaw the only option for somebody who's operating

[1:01:03] Planner Stockdill (probable): illegally is a temporary use permit so it might

[1:01:05] Planner Stockdill (probable): be a bylaw amendment yeah yeah

[1:01:08] Trustee Elliott (probable): and that's going to be

[1:01:10] Trustee Elliott (probable): that's going to be tough to argue since we just went through a land use bylaw amendment project

[1:01:18] Trustee Elliott (probable): and we tried to

[1:01:19] Trustee Evans: put this into the current one but we couldn't

[1:01:21] Trustee Evans: we weren't permitted yeah

[1:01:24] Voice 12: it's

[1:01:26] Trustee Evans: a tough situation so all we can do is try so we wanted to do this

[1:01:30] Trustee Evans: under the current one but we couldn't this had to we were advised this had to be a separate project

[1:01:39] Trustee Evans: so our hands got tied so we would have liked to have done this all together but we weren't

[1:01:44] Trustee Evans: allowed to there's part two of so we had tried to have this in the current one we weren't permitted

[1:01:53] Trustee Evans: and we were told we had to have this separate part

[1:01:56] Planner Stockdill (probable): of you mean the land use by law amendment

[1:01:57] Planner Stockdill (probable): review yes yeah because it wasn't it wasn't included in the project charter for that

[1:02:02] Planner Stockdill (probable): previous report right

[1:02:03] Trustee Evans: and so we kept trying to add it in and we were told we couldn't because this

[1:02:07] Trustee Evans: didn't fit under that project charter so we have we have that on record as well that we have

[1:02:13] Trustee Evans: tempted a couple of students to put this in because i'm hoping that'll help it's part of

[1:02:18] Trustee Evans: the argument well you can put that in your motion

[1:02:20] Voice 12: okay

[1:02:21] Trustee Elliott (probable): yeah i mean that could be some of the reasons

[1:02:25] Trustee Elliott (probable): that the ltc had wanted to address this issue as part of the previous file on 129 and the project

[1:02:34] Trustee Elliott (probable): so um why don't we do you need a bit of a break so we can craft a motion um because i think you

[1:02:44] Trustee Elliott (probable): We do need to put forward some arguments, but the MTC thinks this is a new project.

[1:02:49] Trustee Elliott (probable): I think that's the best argument, but it's not new.

[1:02:53] Trustee Evans: I think I will need a bit of help leading that motion as well.

[1:02:58] Trustee Evans: Okay.

[1:02:59] Trustee Evans: So

[1:03:00] Trustee Elliott (probable): we can take a bit of a, we can move to 15.2 and come back for a resolution.

[1:03:08] Trustee Evans: Yeah.

[1:03:09] Trustee Elliott (probable): Let's keep

[1:03:09] Trustee Elliott (probable): moving forward because we are in the timeline.

[1:03:11] Trustee Elliott (probable): So, post-public hearing, we've got a report on the South Pender Miner LAV Amendments Project.

[1:03:25] Trustee Elliott (probable): So recommending options to proceed following the public hearing,

[1:03:33] Voice 12: would

[1:03:45] Planner Stockdill (probable): you like me to do

[1:03:46] Planner Stockdill (probable): a light overview?

[1:03:47] Planner Stockdill (probable): Yes, please.

[1:03:48] Planner Stockdill (probable): So this is in relation to the South Pender Miner Land Use By-law Amendments

[1:03:54] Planner Stockdill (probable): project. The community information meeting and public hearing was held in September of last year

[1:04:02] Planner Stockdill (probable): and at that same meeting BLTC passed some amendments for the land use bylaw and the

[1:04:11] Planner Stockdill (probable): bylaw was then read a second time as amended. Direction to staff was also given to reach out

[1:04:17] Planner Stockdill (probable): to Hereditary Chief Eric Pelkey which staff have emailed on two occasions and today have not

[1:04:25] Planner Stockdill (probable): received a response. Though if we do hear a response we will still meet on a staff level

[1:04:31] Planner Stockdill (probable): with Hereditary Chief Pelkey. So the options for LTC's consideration as for post-public hearing

[1:04:39] Planner Stockdill (probable): is the consideration of third reading, also forwarding the bylaw to Executive Committee

[1:04:45] Planner Stockdill (probable): committee for approval and because this is a land use bylaw amendment and not an OCP amendment

[1:04:51] Planner Stockdill (probable): minister's approval is not required so if the EC does approve the bylaw it comes back to the LTC

[1:04:58] Planner Stockdill (probable): for consideration adoption if the LTC were to give direction or give third reading and direction to

[1:05:05] Planner Stockdill (probable): EC I would imagine that this bylaw could either be adopted by RWM shortly thereafter or be brought

[1:05:12] Planner Stockdill (probable): board for the main meeting happy to answer any questions the ltc hang up so

[1:05:23] Trustee Elliott (probable): my main question is

[1:05:24] Trustee Elliott (probable): does the ltc feel comfortable proceeding if we haven't heard from um the secretary chief eric

[1:05:30] Trustee Elliott (probable): pelkey on some of the outstanding concerns um do we want to give more time to try again

[1:05:39] Voice 14: um i'm i'm satisfied that we've done our best uh to to make space for that and

[1:05:45] Voice 14: And also keep in mind that this was actually

[1:05:50] Voice 14: outside of the required consultation program beyond that.

[1:05:57] Voice 14: So I don't feel like we are bound by anything.

[1:06:01] Voice 14: And so I think we can't hold

[1:06:06] Voice 10: this up anymore.

[1:06:09] Voice 4: OK.

[1:06:10] Voice 4: I'm

[1:06:14] Trustee Elliott (probable): OK to move forward as well.

[1:06:15] Trustee Elliott (probable): OK, move forward.

[1:06:18] Trustee Elliott (probable): So there's two recommended motions.

[1:06:20] Trustee Elliott (probable): If anybody wants to move them, we can still have discussion.

[1:06:33] Voice 14: I'll make the motion of South Pender Island's Local Trust Committee Bylaw No. 129, cited as South Pender Island Land Use Bylaw No. 114, 2016, Amendment No. 1, 2025, be read a third time.

[1:06:51] Voice 14: Okay.

[1:06:52] Trustee Elliott (probable): Moved. Do I have a seconder? Seconded by Trustee Evans. Discussion on the motion?

[1:06:59] Trustee Elliott (probable): I'll

[1:07:00] Trustee Evans: speak briefly. From my perspective on this issue, there's been an awful lot of discussion

[1:07:08] Trustee Evans: and consideration of many different options and topics, and I feel that the majority of

[1:07:19] Trustee Evans: the community are equally unhappy um seriously i feel if everyone is equally unhealthy we have

[1:07:28] Trustee Evans: reached a a a a compromise that is being made by all parties i feel that where we have landed

[1:07:38] Trustee Evans: from my perspective i have listened to and read every single um correspondence i have listened

[1:07:47] Trustee Evans: to these meetings i've listened to people um walking and talking and this has been a difficult

[1:07:55] Trustee Evans: process um and i appreciate all of the input we've received and i've had my my thoughts and views

[1:08:05] Trustee Evans: changed quite a few times and i valued everything brought so thank you to everyone for the hard work

[1:08:14] Trustee Evans: being put into this I know it's a lot to ask and thank you okay well

[1:08:21] Voice 10: yeah

[1:08:23] Voice 14: yeah um well I just think

[1:08:27] Voice 14: the process we went through um enhanced our communication with one another

[1:08:34] Voice 12: and it didn't

[1:08:37] Voice 14: necessarily end up giving anyone anything like that's not the point but I think relationships

[1:08:44] Voice 14: ships were improved and communication was improved and I think that was an important aspect so

[1:08:49] Voice 14: I

[1:08:50] Voice 12: would

[1:08:55] Trustee Elliott (probable): like to ask if staff can continue to reach out to um chief healthy and perhaps liaise with

[1:09:02] Trustee Elliott (probable): um community members who could perhaps arrange a phone call email is sometimes

[1:09:10] Trustee Elliott (probable): times easy to miss and um yeah i think it would be you know if there's any egregious

[1:09:22] Trustee Elliott (probable): pain points uh staff can bring those back to us and there's still time in the process to um

[1:09:30] Trustee Elliott (probable): reconsider amend or go back to first reading so i'm satisfied that we've done what we can

[1:09:45] Trustee Elliott (probable): what is your point of order what is it you

[1:09:48] Voice 9: just raised a possibility of um some

[1:09:54] Trustee Evans: on the chair on her decision we can't take point of orders from the floor you can only take it from

[1:09:59] Trustee Evans: the ltc members i

[1:10:02] Trustee Elliott (probable): think that's true sorry the decision uh the discussion right now is with the

[1:10:07] Trustee Elliott (probable): LTC um so we're discussing on the um on the motion to read bylaw 129 a third time

[1:10:19] Trustee Elliott (probable): um understanding staff can continue to reach out if there are any outstanding issues those

[1:10:27] Trustee Elliott (probable): could be brought to executive committee or for reconsideration of the local trust committee

[1:10:35] Voice 14: under under the discussion of the motion on the table i would like to hear what paul has to say

[1:10:41] Voice 14: not necessarily as a point of order but i want to know what the concern is in case it is related to

[1:10:49] Voice 14: my thoughts on the motion on the floor

[1:10:51] Trustee Elliott (probable): i'm going to suggest we take a recess yeah you have a

[1:10:54] Trustee Elliott (probable): conversation if you need to um but we have a motion on the floor and it really we can't be

[1:11:01] Trustee Elliott (probable): hearing from the community members about it's one of the back and forth discussion right now

[1:11:06] Trustee Evans: unfortunately this is this is a process so we are bound to contain our our discussions among

[1:11:15] Trustee Evans: ourselves so yeah we could break

[1:11:17] Trustee Evans: into here but you know we just want to stop you just i don't

[1:11:22] Planner Stockdill (probable): know if this will clarify things but if any new information is received by the ltc a new public

[1:11:27] Planner Stockdill (probable): hearing will be held i'm not sure if that answers any questions yeah

[1:11:30] Trustee Evans: so i'd like to i'd like to

[1:11:31] Trustee Evans: my concern

[1:11:35] Voice 14: is that if we're doing something that perhaps is not following the rules or not proper

[1:11:42] Voice 14: i think for us to say we don't want to hear it is a little bit risky because we may agree with it

[1:11:51] Voice 14: for instance or we may say no that's not so but if

[1:11:55] Voice 14: somebody has a concern about the process

[1:11:56] Voice 14: and they're saying they're willing to share it i am not comfortable with saying wow well

[1:12:02] Voice 14: you know it doesn't matter i'm just

[1:12:03] Planner Stockdill (probable): going to charge ahead

[1:12:04] Voice 12: through

[1:12:06] Planner Stockdill (probable): the chair legislatively

[1:12:07] Planner Stockdill (probable): the ltc has followed all the legislative procedures correctly today so

[1:12:20] Trustee Evans: happy to take a break

[1:12:22] Trustee Evans: i would recommend caution okay good

[1:12:26] Voice 14: and i'm gonna need that break okay

[1:12:28] Voice 5: here we go

[1:12:29] Voice 5: Yeah, five minutes

[1:12:29] Voice 5: for everyone

[1:19:48] Voice 11: working

[1:19:49] Trustee Elliott (probable): together. It's always a thank you, everybody. We'll

[1:19:55] Trustee Elliott (probable): recall to order and continue our discussion on the motion. Do you have anything to add?

[1:20:03] Voice 14: without having said anything or talked about anything inappropriate

[1:20:07] Voice 14: i am satisfied completely uh that there's no issue for us okay perfect and thank you for

[1:20:15] Voice 14: giving me the time i

[1:20:16] Trustee Elliott (probable): appreciate everyone's willingness to work with what is a very

[1:20:20] Trustee Elliott (probable): structured process and very difficult for even me um we'll call for the vote are we ready

[1:20:26] Trustee Elliott (probable): A motion? All those in favour? Aye. And that is carried. There is a second motion to

[1:20:34] Trustee Elliott (probable): forward it to the Secretary of the Islands Trust for Executive Committee

[1:20:38] Trustee Elliott (probable): approval. Would anyone like to make that?

[1:20:44] Voice 14: I can do that if you want. Let the South Pender Islands

[1:20:49] Voice 14: Local Trust Committee, proposed by law number 129, be forwarded to the

[1:20:55] Voice 14: secretary of the islands trust for executive committee approval thank

[1:21:00] Trustee Elliott (probable): you seconded by trustee

[1:21:01] Trustee Elliott (probable): evans discussion on the motion i think no

[1:21:06] Trustee Elliott (probable): all

[1:21:12] Voice 10: those in favor

[1:21:12] Trustee Elliott (probable): that is carried thank you so we

[1:21:18] Trustee Elliott (probable): will return to 14.4 uh thank you trustee evans for working on uh a motion are you prepared uh 15.1

[1:21:28] Trustee Elliott (probable): sorry

[1:21:28] Voice 4: 15.1 thank you I

[1:21:31] Voice 4: sent it to Kim yes

[1:21:33] Planner Stockdill (probable): I've circulated it to Trustee Fogg Chair Elliott and

[1:21:37] Planner Stockdill (probable): also to the minute taker thank you so

[1:21:42] Trustee Evans: I apologize this is um sort of done on the fly so do you want

[1:21:48] Trustee Evans: me to just read it yeah I've got it I move that the South Canada Island Local Trust Committee

[1:21:54] Trustee Evans: request staff to update the draft project charter for the SPDR project and request budget

[1:21:59] Trustee Evans: approval from the director of planning services for the following reasons number one this issue

[1:22:05] Trustee Evans: was not permitted to be added to the current bylaw amendment project and the LTC was advised

[1:22:09] Trustee Evans: that this would need to be addressed as a separate bylaw amendment project number two that this

[1:22:15] Trustee Evans: project will address the current needs of the community members due to the legislative changes

[1:22:20] Trustee Evans: which resulted in a known number of community members that lost their non-conforming status

[1:22:24] Trustee Evans: And number three, the endorsement of the project charter was delayed due to running out of time during the September LTC meeting, followed by the cancellation of the November meeting.

[1:22:35] Trustee Evans: table

[1:22:36] Voice 12: um

[1:22:38] Trustee Elliott (probable): do you want any to add anything about the urgency or that it's leaving community members in

[1:22:47] Trustee Elliott (probable): for charity um some sort of rationale that's like not just this is not a new project but

[1:22:55] Trustee Elliott (probable): we do need to address

[1:22:56] Trustee Evans: this we could address item number two and add something about urgency in

[1:23:03] Trustee Evans: there that this project is viewed as urgent in

[1:23:11] Trustee Elliott (probable): order to address the current needs yeah yeah okay

[1:23:15] Trustee Elliott (probable): that sounds good this project is viewed as urgent by the LTC and will address Catherine do you have

[1:23:22] Trustee Elliott (probable): that change there for number two sorry

[1:23:33] Voice 15: yes I do oh thank you so much great

[1:23:37] Trustee Elliott (probable): so are you content with

[1:23:39] Trustee Elliott (probable): your motion yeah okay i have i haven't moved do i have a seconder yes seconded by trustee bulk

[1:23:47] Trustee Elliott (probable): discussion on the motion um as previously stated

[1:23:52] Trustee Evans: this is to solidify the current situation that we

[1:23:57] Trustee Evans: are sitting in

[1:23:57] Voice 12: this

[1:23:58] Trustee Evans: does not change anything this still means that anyone who was not legally

[1:24:04] Trustee Evans: legally operating prior to the adoption of bylaw 120 is still going to have to get a TUP.

[1:24:10] Trustee Evans: They still have to go through that process. It doesn't change where we currently sit.

[1:24:15] Voice 12: Okay.

[1:24:18] Voice 14: I just want to appreciate my thankfulness for the technical accuracy that Trustee Evans has

[1:24:31] Voice 14: in here. This is what I summarized as this is a very complex issue, and there we have it. Thank you.

[1:24:46] Voice 5: I'm so pleased

[1:24:47] Trustee Elliott (probable): we're working together, Gloria. All right, I'll do my job. Call for the vote, all those in favor.

[1:24:55] Trustee Elliott (probable): all those in favor and that is carried thank you and thank you trustee evans for putting the work

[1:25:03] Trustee Elliott (probable): into that um i'd like to suggest that we move to 14.4 because we promised the applicant uh

[1:25:11] Trustee Elliott (probable): we discussed this at noon so that is the dbp uh four is linked and then we can come back to

[1:25:17] Trustee Elliott (probable): two, one, two, three, and five, and then break for lunch, if everybody's good with that, yeah,

[1:25:28] Trustee Elliott (probable): great, and I see Mr. Forslund is here in the room, welcome, thank you so much for joining us today,

[1:25:36] Voice 1: good morning, thank you for having me, yeah, so

[1:25:39] Trustee Elliott (probable): we'll have Hunter Bruce Belcher present

[1:25:42] Trustee Elliott (probable): the report and then we'll you can add anything that you wish or any contextual narrative comments

[1:25:51] Trustee Elliott (probable): and trustees will be able to ask you questions so that's how we can proceed great thank you

[1:26:00] Voice 17: thank you uh yes this is a new application for a development variance permit for uh existing

[1:26:08] Voice 17: rip rap or tape located at the waterfront property along the natural boundary of the city

[1:26:14] Voice 17: at 9907 Cloche Road. The application was submitted following Islands Trust bylaw enforcement action

[1:26:22] Voice 17: regarding the new retaining wall. The retaining wall was constructed based on the applicant's

[1:26:29] Voice 17: rationale to prevent erosion of the upland property and protect the existing trees and

[1:26:34] Voice 17: dwelling that is existing on the property. Planning staff identified that there is an

[1:26:41] Voice 17: existing archaeological site on the property which needs to be addressed through a permit with the

[1:26:47] Voice 17: BC archaeology branch and planning staff also requested that the applicant submit a professional

[1:26:54] Voice 17: report completed by a geotechnical engineer to determine the effectiveness of the design and also

[1:27:01] Voice 17: to understand if there's any possible alternatives to the riprap wall. Since the agenda was published

[1:27:09] Voice 17: there have been three letters opposing the variance application which have been forwarded to the

[1:27:14] Voice 17: applicant and the LTC. In absence of a professional engineering assessment

[1:27:20] Voice 17: of the constructed shoreline wall and an archaeological assessment of the known and

[1:27:24] Voice 17: potential archaeological sites, staff recommends that the South Bender Island Local Trust Committee

[1:27:30] Voice 17: defer issuance of the file PLDVP 2025-0254 until a professional report for geotechnical

[1:27:42] Voice 17: engineering is received and proper permitting with the BC Archaeology Branch is complete.

[1:27:51] Voice 17: There's also the alternative or additional comment that the LDC could refer this to the APC for

[1:27:59] Voice 17: comment. Thanks.

[1:28:03] Trustee Elliott (probable): Thank you for that. Mr. Forslund, do you wish to speak to the application or clarify

[1:28:08] Trustee Elliott (probable): anything and then we'll open it up for questions.

[1:28:12] Voice 1: Sure, yeah, I certainly won't repeat what's in

[1:28:16] Voice 1: the application. Just thank you for having me today. So I think there's probably just two

[1:28:25] Voice 1: Two points that I want to perhaps clarify or emphasize.

[1:28:30] Voice 1: So those are the geotech report and the archaeology issue.

[1:28:38] Voice 1: So the geotech report, Mr. Belcher and I discussed that earlier on in the application.

[1:28:48] Voice 1: and I can say that the property owner

[1:28:51] Voice 1: Mr. Christie and myself went back and forth

[1:28:56] Voice 1: on this issue. Certainly I can

[1:29:00] Voice 1: see the value of having the geotech report to comment

[1:29:04] Voice 1: on the structure itself, the necessity, the

[1:29:08] Voice 1: sufficiency of that to abate the soil erosion

[1:29:13] Voice 1: but we were left with a bit of uncertainty about

[1:29:16] Voice 1: the scope of what that geotech report might need to entail you know some of these reports are

[1:29:26] Voice 1: much more elaborate than others and so we were we were trying to suss out a bit more

[1:29:39] Voice 1: a bit more detail about what exactly needs to be in such a report if one is required

[1:29:46] Voice 1: And the dovetail issue along with that is that certainly the rock wall was put in place without a permit.

[1:30:00] Voice 1: And to modify the rock wall would be to continue to operate in contravention of the land use bylaw.

[1:30:14] Voice 1: And there's concerns that a geotech report would also need to disturb some of the soil in and around the rock wall.

[1:30:25] Voice 1: and so we were unclear about whether we should proceed with that

[1:30:31] Voice 1: and if so, what instructions we should give to the geotech attending.

[1:30:39] Voice 1: Coming alongside that, we did get some feedback from the surveyor

[1:30:44] Voice 1: and he made some comments, you know, he had done measurements

[1:30:49] Voice 1: with respect to the natural boundary of the sea.

[1:30:51] Voice 1: uh he as well as some recent case law comments on what is the accepted procedure for determining

[1:31:00] Voice 1: the natural boundary of the sea and some of that is uh digging into various layers of soil and

[1:31:07] Voice 1: stuff like that so again we were we were left with some uncertainty about um what we should do

[1:31:14] Voice 1: in that regard.

[1:31:16] Voice 1: So that's why we decided to proceed without it

[1:31:22] Voice 1: with the hope that if we attended a hearing here

[1:31:28] Voice 1: that the application wouldn't be denied

[1:31:31] Voice 1: and that we would receive some feedback

[1:31:33] Voice 1: if a geotech report is going to be required.

[1:31:39] Voice 1: The archaeological issue,

[1:31:41] Voice 1: issue uh that um uh that left me with a little bit of confusion so my communication with mr belcher

[1:31:53] Voice 1: my understanding when when he had commented on that was that um and i went back and read some

[1:32:00] Voice 1: of our our emails my understanding was that there was a a known archaeological site on an adjacent

[1:32:08] Voice 1: adjacent property not on Mr Christie's property uh and I see the staff report says that there's

[1:32:16] Voice 1: a known site on the property um which was news to us and we don't we don't see you know um I guess

[1:32:27] Voice 1: any indications of that so uh perhaps Mr Belcher can clarify that for us whether it is actually a

[1:32:36] Voice 1: known site or whether it is um just a possibility because of the nearby site um i think there's a

[1:32:44] Voice 1: known site at the gallon point which is um not far away but it's not on mr christie's property

[1:32:52] Voice 1: um so that um that i'm left with um a big open question on thank

[1:33:03] Trustee Elliott (probable): you yeah it's a good question

[1:33:06] Trustee Elliott (probable): so we can try to have some discussion and clarify um first what would be the scope of a geotech

[1:33:16] Trustee Elliott (probable): report uh and if we need to go back and clarify the extent of the archaeological site um do you

[1:33:27] Trustee Elliott (probable): are you prepared to speak to those today or do we need to take more time i

[1:33:31] Voice 17: can speak okay

[1:33:32] Trustee Elliott (probable): uh

[1:33:33] Voice 17: yeah so the geotechnical report the request from staff was to provide us with a basis for

[1:33:41] Voice 17: understanding the purpose of the retaining wall and if it is designed and built sufficiently

[1:33:51] and to

[1:33:51] Voice 17: prove the erosion has taken place we need some kind of professional backing in order to make

[1:33:58] Voice 17: our recommendation that this is an actionable response to the erosion and in the past we've

[1:34:04] Voice 17: also had geotechnical reports include alternatives so that would be like green shores approaches

[1:34:12] and if those are feasible then those

[1:34:16] Voice 17: are recommendations that we would likely make

[1:34:21] Voice 17: so yeah we don't we didn't have any professional backing they had a rationale

[1:34:25] Voice 17: now, but we didn't have any professional backing to make a recommendation on

[1:34:30] Voice 21: the actual

[1:34:32] construction and design of the shoreline rock wall.

[1:34:37] So

[1:34:37] Voice 17: those are things we need in the geotechnical report in order to move forward with that.

[1:34:44] Voice 17: Regarding the archaeological site, so the, I believe I'd, maybe I hadn't reiterated it

[1:34:53] Voice 17: enough but there was there is an existing known archaeological site on

[1:34:59] Voice 17: the property and the adjacent property which along whether it is we don't know

[1:35:09] Voice 17: exactly because we haven't looked into the actual details of the archaeological

[1:35:14] Voice 17: site and we don't have that information all we have is sort of mapping

[1:35:17] Voice 17: information the details would need to be looked at through them through the

[1:35:22] Voice 17: provincial ARC branch, the archaeology branch. So whether or not the rock wall is

[1:35:32] Voice 17: like on the archaeological site or near it, it would still require that permitting process

[1:35:40] Voice 17: because of the likely proximity to that known site. So we do need to go through that process

[1:35:46] Voice 17: with the BC ARC branch to determine where that site is

[1:35:52] Voice 17: and to determine the proper precautions taken

[1:36:00] Voice 17: and then also to meet all of the provincial requirements

[1:36:03] Voice 17: within the Heritage and Conservation Act.

[1:36:07] Planner Stockdill (probable): And through the chair, it is the responsibility of the property owner

[1:36:11] Planner Stockdill (probable): to ensure that whatever they're doing is in compliance with the Act.

[1:36:15] Planner Stockdill (probable): act. Staff include this as a courtesy, but it really is the property owner's responsibility

[1:36:21] Planner Stockdill (probable): to ensure compliance.

[1:36:23] Trustee Elliott (probable): Yeah. Okay. Do you have any response to that or need additional

[1:36:29] Trustee Elliott (probable): clarification, Mr. Forslund?

[1:36:32] Voice 1: No, I mean, that's very helpful for the clarification that there's

[1:36:38] Voice 1: a known site on his property. And I certainly take the point that, you know, the property owner

[1:36:43] Voice 1: owner should be is responsible as they are responsible for getting a permit ahead of time so

[1:36:49] Voice 1: certainly don't dispute that so thank you for the clarification so

[1:36:55] Trustee Elliott (probable): i have a question on the scope of

[1:36:57] Trustee Elliott (probable): the geotech report um i mean this is activity that's already happened and so presumably it's

[1:37:04] Trustee Elliott (probable): already modifying wave action and um you know impacts on you know the trees next to it so

[1:37:14] Trustee Elliott (probable): So how, like, I guess, what are the specific questions that we need this geotech report

[1:37:25] Trustee Elliott (probable): to answer, knowing that this is now a post-construction site?

[1:37:34] Trustee Elliott (probable): Like, it's really hard to go back in time and say, well, a Green Shores approach would

[1:37:39] Trustee Elliott (probable): have been you know better or you know more appropriate because so i guess we're looking for

[1:37:48] Trustee Elliott (probable): professional justification why um this hard shell or wall was chosen that's a kind of a it's a tough

[1:38:01] Planner Stockdill (probable): call and through the chair also remediation so it's a pretty standard request for these

[1:38:08] Planner Stockdill (probable): use geotechnical reports so we can provide the applicant with an outline of what should be

[1:38:13] Planner Stockdill (probable): addressed in the report these are pretty very standard and because this is post construction

[1:38:19] Planner Stockdill (probable): we can tweak those requirements to better address what we're looking for because really be looking

[1:38:24] Planner Stockdill (probable): for and also remediation and ensuring that the structure is structurally sound as well

[1:38:31] Planner Stockdill (probable): so there'll be certain things that we'll want to include okay but we'll address those yeah and what

[1:38:37] Trustee Elliott (probable): What about environmental assessment, you know, impacts to the trees nearby?

[1:38:43] Trustee Elliott (probable): Somebody brought that up today and the native grasses and shrubs and all that.

[1:38:49] Trustee Elliott (probable): Is an environmental assessment generally asked for?

[1:38:56] Trustee Elliott (probable): I've seen them as part of Green Shores applications.

[1:38:58] Trustee Elliott (probable): There's a very extensive environmental overview, but is it just stability we're looking for?

[1:39:06] Trustee Elliott (probable): Or do we need, like, sure,

[1:39:10] Planner Stockdill (probable): absolutely, that will be a part of it.

[1:39:12] Planner Stockdill (probable): But this also highlights the fact that the South Pender OCP does not have any development permit areas.

[1:39:19] Planner Stockdill (probable): And when we have development permit areas, we can specifically guide development and include guidelines to address these issues.

[1:39:27] Planner Stockdill (probable): and also through a development approval information bylaw

[1:39:31] Planner Stockdill (probable): really outlined to the applicant

[1:39:33] Planner Stockdill (probable): exactly what information we're looking for.

[1:39:36] Planner Stockdill (probable): So for shoreline, yes, the LTC can request geotechnical

[1:39:40] Planner Stockdill (probable): and also some type of environmental assessment.

[1:39:43] Planner Stockdill (probable): So we will ask for addressing a minor environmental assessment

[1:39:48] Planner Stockdill (probable): for this type of project.

[1:39:51] Voice 12: Okay.

[1:39:52] Trustee Elliott (probable): Do you have questions or...

[1:39:56] Trustee Evans: I do.

[1:39:56] Trustee Evans: do um so um this is a question to um i've forgotten his name mr ford mr boston um when i was speaking

[1:40:05] Trustee Evans: to mr christy he expressed uh surprise that it was on this agenda he thought that these questions

[1:40:12] Trustee Evans: that you're raising now would be addressed and then it would come to the ltc um so he was surprised

[1:40:19] Trustee Evans: that it that it was that it was here um so i'll leave it there because i think there was maybe

[1:40:25] Trustee Evans: maybe some profusion as to when this was supposed to come to us?

[1:40:32] Trustee Evans: Are you able to speak?

[1:40:34] Voice 1: I'm not sure I can speak to that.

[1:40:44] Voice 1: I'm not sure I can speak to that.

[1:40:45] Voice 1: I think, you know, some of the issues is I think we missed the last meeting,

[1:40:55] Voice 1: I think, due to the strike action.

[1:41:00] Voice 1: and we were a little bit late in catching up with Mr. Belcher to get this on the agenda.

[1:41:08] Voice 1: But I did think this was perhaps the best venue to get some clarification

[1:41:17] Voice 1: on whether what we had submitted was sufficient

[1:41:23] Voice 1: or if it was not sufficient, then specifically what we could do

[1:41:29] Voice 1: to reach that standard.

[1:41:33] Trustee Evans: Do you feel that you've received the answers

[1:41:36] Trustee Evans: to your questions to proceed forward

[1:41:39] Trustee Evans: with the request of staff?

[1:41:42] Voice 1: I do.

[1:41:45] Voice 1: I have one follow-up question,

[1:41:47] Voice 1: perhaps for Mr. Belcher,

[1:41:51] Voice 1: perhaps for the board.

[1:41:55] Voice 1: I think the land use bylaw does,

[1:41:58] Voice 1: and I haven't canvassed this as an option

[1:42:00] Voice 1: with Mr. Christie but I think the land use bylaw exempts structures including retaining walls that

[1:42:10] Voice 1: are 1.2 meters or less is an alternative to become compliant to remove some of this structure and

[1:42:25] Voice 1: bring it down to that 1.2 meters.

[1:42:30] Trustee Evans: Good question and I was also just going to say through my

[1:42:33] Trustee Evans: my discussion with uh mr christie that was the intent was to keep it originally under four feet

[1:42:38] Trustee Evans: he wasn't on site when the um the contractor was doing the work so the height of the wall was a

[1:42:44] Trustee Evans: surprise as was everything that else that followed on so the original intent was to keep it below

[1:42:50] Trustee Evans: four feet okay

[1:42:51] Voice 1: that makes sense yes okay well i will i will can't ever revisit that issue with him

[1:43:01] Voice 1: as well as following up with the staff to to see which route we're going to take in terms of

[1:43:09] Voice 1: becoming compliant so thank you

[1:43:12] Trustee Evans: um but i still believe the archaeology branch is mandatory and

[1:43:17] Trustee Evans: something that has to happen regardless yeah

[1:43:21] Trustee Elliott (probable): i don't think i can't see the ltc

[1:43:25] Trustee Elliott (probable): issuing approval of this permit without um yeah ensuring compliance with the heritage

[1:43:30] Trustee Elliott (probable): Conservation Act. So did you have any questions there?

[1:43:33] Voice 14: Yeah, I see the complexity of nature

[1:43:45] Voice 14: and is what we're trying to put in a box of regulation and which we're trying to be clear

[1:43:52] Voice 14: about something that's infinitely unclear. You know nature flows, it comes and goes,

[1:43:58] Voice 14: it's we can't always predict how it behaves so i think that's that's a kind of a complexity that

[1:44:05] Voice 14: affects us being super clear and accurate because how can you be accurate when you're dealing with

[1:44:11] Voice 14: nature in this way um so i think that comes into it uh from my point of view i always take

[1:44:18] Voice 14: try to take a practical approach and i'm looking for you know ideally anything that we do

[1:44:28] Voice 14: approve or otherwise you know if it happens i like to see that it's an improvement not

[1:44:36] Voice 14: not necessarily the goal being perfection because of that element of nature being how do we know if

[1:44:44] Voice 14: we've done something perfect we don't

[1:44:45] Voice 12: and

[1:44:47] Voice 14: so we're we should be aiming for improvement

[1:44:52] Voice 14: And so to me, I look at this particular situation, and I ask myself, sure, there's all these

[1:45:01] Voice 14: issues of erection before permitting and all that kind of stuff, and we'll talk about that

[1:45:07] Voice 14: right now.

[1:45:09] Voice 14: But is the installation an improvement, or is it a disimprovement, is it causing harm?

[1:45:17] Voice 14: And so that to me is a question that we really need to get clear on so we can say, you know,

[1:45:22] Voice 14: it's an improvement in this regard and maybe not in that regard, or it's not an improvement, or

[1:45:26] Voice 14: we need to have that clarity before we go to what are we going to do about it.

[1:45:35] Voice 14: And for me, to answer that question for myself from the information that I have from

[1:45:41] Voice 14: reading the file, and I also have spoken with Mr. Christie, is that if you walk,

[1:45:56] Voice 14: I walked that beach on a regular basis, as I'm sure all of us here do, right?

[1:46:00] Voice 14: To me, it can't be a question.

[1:46:02] Voice 14: You walk there and you see, before the wall was erected,

[1:46:07] Voice 14: you could see the trees leaning and falling.

[1:46:09] Voice 14: There was, you know, this is an ongoing thing.

[1:46:12] Voice 14: This is what happens, right?

[1:46:13] Voice 14: And so to me, this would definitely do something,

[1:46:20] Voice 14: whether it was the absolute best approach.

[1:46:22] Voice 14: I do not know because I'm not an expert on it.

[1:46:24] Voice 14: But for sure, it stopped something.

[1:46:26] Voice 14: and if that wall wasn't there for however long it's been there since it was put out,

[1:46:33] Voice 14: there would definitely be more erosion there. I think anybody can see that. So

[1:46:40] Voice 14: there was an

[1:46:40] Voice 14: improvement made. The question of the archaeological site, I have a couple of questions

[1:46:51] Voice 14: around that like you don't want to get buried in that but to me we should be careful about

[1:46:59] Voice 14: where our authority is in our hands and where it's not and i think the archaeological branch

[1:47:08] Voice 14: archaeology branch has the authority there and we can support that authority but that's that's

[1:47:15] Voice 14: the role we play not the other way around we we have you know we uphold that and then ask them if

[1:47:21] Voice 14: If we've done it good enough or something, they do it, we say good.

[1:47:27] Voice 14: So that we're not acting with authorities that we don't have.

[1:47:31] Voice 14: But in terms of practical, again, if there were archaeological remains of any sort that were of interest to protect,

[1:47:43] Voice 14: in my view, I think that they would have been exposed by now if they were close to that shore

[1:47:50] Voice 14: in the time that the erosion has happened

[1:47:52] Voice 14: since the wall was put up.

[1:47:54] Voice 14: And if the wall continued to not be put up

[1:47:57] Voice 14: or something to address it,

[1:48:00] Voice 14: that exposure would actually cause archaeological damage

[1:48:05] Voice 14: if it's there.

[1:48:06] Voice 14: We don't even know if it is.

[1:48:09] Voice 14: So I'm kind of feeling like in a practical world,

[1:48:13] Voice 14: a lot of good things were done.

[1:48:15] Voice 14: Maybe not perfect.

[1:48:16] Voice 14: We don't know.

[1:48:16] Voice 14: We don't have the assessment on that,

[1:48:18] Voice 14: which is a difficult assessment to make.

[1:48:19] Voice 14: I think even for the experts I'm not sure that anybody can say for absolute sure this is the

[1:48:25] Voice 14: best plane and whatever. So given that you know I think we have to think about this and the next

[1:48:39] Voice 14: sort of practical question is if some work if we were to require something or if the

[1:48:45] Voice 14: uh the uh the erosion report if you know if it were to come up with more work that needed to

[1:48:55] Voice 14: be done like unbuild this or rebuild it or you know something like that all i see is a ton more

[1:49:03] Voice 14: interference with what's going on like that's going to disturb nature more so at this point

[1:49:09] Voice 14: that doesn't seem like a really wise road to go down. So the question, the big question for me

[1:49:18] Voice 14: about reading the erosion report, am I calling out the right thing? It's probably something else,

[1:49:24] Voice 14: a geotechnical engineering report. We need to, if we're going to require it, I think we need to be

[1:49:33] Voice 14: very, very clear on what is it that we don't already know that we will know at the end of

[1:49:38] Voice 14: that report that is going to affect the situation because what I'm reading right now is verifying

[1:49:46] Voice 14: the need for a riprap retaining wall for erosion protection so verifying that the wall was needed

[1:49:53] Voice 14: I don't have a question about whether it was needed or not so to me even if the even if the

[1:49:59] Voice 14: report comes back and says it wasn't needed I'll I'm still going to believe it was needed

[1:50:05] Voice 14: because I walk there you know I there's no way that that property would not get eroded

[1:50:10] Voice 14: significantly if nothing was done so that to me it's answering that question it was needed

[1:50:17] Trustee Elliott (probable): however what type of protection is the question that needs to be addressed there are other

[1:50:25] Trustee Elliott (probable): approaches that are not rock walls that can reduce erosion potential and that's what the

[1:50:32] Trustee Elliott (probable): geotech is is being asked for or you know is the right approach

[1:50:36] Voice 14: yeah and and in an ideal world

[1:50:38] Voice 14: that would have been done before any work was done but now that the work has been done in my

[1:50:45] Voice 14: practical assessment of the situation is more damage would be done if you're going to go from

[1:50:50] Voice 14: that type of wall to that type of wall if you're going to rebuild it to something like that that

[1:50:55] Voice 14: That seems to me like not necessarily a good idea.

[1:51:00] Voice 14: I'm not an expert.

[1:51:01] Voice 14: I'm not going to argue with the experts about what's right or wrong,

[1:51:06] Voice 14: but I'm going to make my decisions based on my common sense.

[1:51:09] Voice 12: And

[1:51:09] Voice 14: if I'm going to push something in a direction

[1:51:13] Voice 14: that is going to cause more damage in my view,

[1:51:15] Voice 14: I'm just going to avoid doing that.

[1:51:17] Voice 14: So to improve things and to retain the approval

[1:51:22] Voice 14: that's already been made,

[1:51:23] Voice 14: I would be comfortable letting the authority of the BC archaeology branch deal with that

[1:51:30] Voice 14: because they actually have something to look for now because of the wall being there.

[1:51:35] Voice 14: So a favor has been done for them in a sense.

[1:51:38] Trustee Elliott (probable): Unless the wall is actually literally on an ark site.

[1:51:41] Trustee Elliott (probable): We don't know that.

[1:51:42] Trustee Elliott (probable): You're conjecturing that the wall is protecting the ark site, whereas the wall could have been...

[1:51:47] Trustee Elliott (probable): But nothing, as far as I know, is dug out

[1:51:49] Voice 14: that the rock was added.

[1:51:51] Trustee Elliott (probable): We don't know that because we don't have a geotech report.

[1:51:54] Trustee Elliott (probable): That's what's being asked.

[1:51:55] Trustee Elliott (probable): I believe what Claire Dagg is saying is, you know, excavation work was done.

[1:51:59] Voice 14: So we do know that, right?

[1:52:02] Trustee Elliott (probable): Arc sites can be middens that are the entire bank itself.

[1:52:06] Trustee Elliott (probable): They can cover up a midden.

[1:52:07] Trustee Elliott (probable): We don't know.

[1:52:09] Trustee Elliott (probable): I think the question today is, do we defer this?

[1:52:11] Trustee Elliott (probable): Which I think we should.

[1:52:14] Trustee Elliott (probable): Well, what Dagg is suggesting, he's ready to make a decision.

[1:52:18] Trustee Elliott (probable): You're suggesting you need more information.

[1:52:19] Trustee Elliott (probable): I also would like to actually refer this to the APC to see the community things.

[1:52:25] Trustee Elliott (probable): I think more information is needed before we can make a decision.

[1:52:28] Trustee Elliott (probable): But I want to hear what, and Deg, if you could wrap up your argument.

[1:52:33] Trustee Elliott (probable): It's great to hear your reasoning, but I

[1:52:36] Voice 14: don't feel personally that I need more information.

[1:52:41] Voice 14: I think the archaeology branch should be notified of the situation so that they can act on their authority and take care of that part of it.

[1:52:53] Voice 14: And I don't feel like there's a lot of need.

[1:53:01] Voice 14: I can't see the result of the geotechnical engineering report that will change anything for the better.

[1:53:11] Voice 14: I don't see that so I'm not opposed to requiring that anyway and I don't think the applicant

[1:53:17] Voice 14: responds to that so I'm fine with because I'm probably a low voice on this that's fine

[1:53:24] Voice 14: but I don't feel like we need to you know do any kind of denial of the application at this point

[1:53:31] Voice 14: we can defer it and do it later or we in my opinion we could approve it

[1:53:36] Voice 4: okay yeah

[1:53:38] Trustee Evans: for myself

[1:53:41] Trustee Evans: I'm not comfortable approving this at this juncture I would like the reports on hand

[1:53:46] Trustee Evans: um because there may be information in there that could affect my decision

[1:53:52] Trustee Evans: so I would I would support deferring this until those reports come in

[1:53:57] Voice 23: okay and

[1:53:59] Trustee Elliott (probable): I would like to

[1:54:01] Trustee Elliott (probable): also see this referred to the APC I think the community has um it's part of the information

[1:54:08] Trustee Elliott (probable): gathering process? I would recommend

[1:54:11] Trustee Evans: that we do the APC once we have the reports on hand because

[1:54:14] Trustee Evans: otherwise APC is making decisions based on the information we have currently to date which is

[1:54:19] Trustee Evans: not all. So I would prefer to wait to further this until those reports come in once those reports

[1:54:25] Trustee Evans: are in then we look at the opportunity of referring to the APC. That would make procedural

[1:54:31] Trustee Evans: you'll spend okay

[1:54:32] Voice 5: stuff do you have any advice on this yeah

[1:54:39] Voice 16: sounds

[1:54:39] Planner Stockdill (probable): great i think it sounds like

[1:54:42] Planner Stockdill (probable): there might be support for a motion yeah yeah

[1:54:47] Trustee Elliott (probable): i um personally could never support approving an

[1:54:51] Trustee Elliott (probable): application where there's a known archaeological site and that hasn't been um well it was unknown

[1:55:00] Trustee Elliott (probable): known until today like we don't know what the impacts are we don't know what the site is we

[1:55:05] Trustee Elliott (probable): don't know how expensive it is um and that would affect my decision because if a rock wall was

[1:55:12] Trustee Elliott (probable): built on top of an archaeological site or didn't allow access to um you know first nations to

[1:55:19] Trustee Elliott (probable): exercise their rights to um visit a culturally sensitive site then that is a decision that the

[1:55:30] Trustee Elliott (probable): LTC can make. You can deny it and put the rock vault in endowments. It's currently in the legal structure.

[1:55:40] Trustee Evans: Do you

[1:55:40] Voice 4: have a question?

[1:55:43] Trustee Evans: I do. So the recommended motion says that this be deferred until proper

[1:55:53] Trustee Evans: permitting with the BC Archaeology branch is complete. What happens if the BC Archaeology

[1:55:58] Trustee Evans: branch says there isn't an archaeology site there do you still need a permit or do you need the

[1:56:06] Trustee Evans: report?

[1:56:09] Voice 17: I would have to look into what that process looks like but it's my understanding that

[1:56:14] Voice 17: through the permit you would be you would have an archaeologist on site we would then be reviewing

[1:56:20] Voice 17: the property and then they would be making recommendations and requirements based on what

[1:56:29] Voice 17: they're finding on the site so so

[1:56:32] Trustee Evans: if let's say for example where the wall is actually situated

[1:56:38] Trustee Evans: if there was no archaeological site directly under that wall do you still have to have a permit or do

[1:56:45] Trustee Evans: you need a report so my i'm wondering whether whether we have to change this to say proper

[1:56:50] Trustee Evans: permits a report or proper permitting is received i

[1:56:56] Voice 17: think it's still a permit because what you're

[1:56:59] Voice 17: out what you're doing is you're applying for the permit and the permit is the investigative process

[1:57:04] Voice 17: i believe thank

[1:57:05] Planner Stockdill (probable): you clarity you can always add if necessary graphics to mix the permission just

[1:57:10] Planner Stockdill (probable): in

[1:57:11] Trustee Evans: case they say actually everything's yeah that was my question if they're if they if they're not

[1:57:16] Trustee Evans: able to provide a permit because there's no need for one then we're stuck no

[1:57:20] Trustee Elliott (probable): well i mean the staff

[1:57:21] Trustee Elliott (probable): would bring that back in the next report but that wasn't needed yes and yeah ltc makes its decision

[1:57:26] Trustee Elliott (probable): it and then i don't think we need to twist ourselves into pretzels just a question because

[1:57:33] Trustee Evans: sometimes i get caught on on some of the wordings yep um then i'm happy to leave the motion let's

[1:57:40] Trustee Evans: go for it i move that the south pender ltc defer issuance of pl dvp 2025-0254 that

[1:57:53] Voice 17: should be sorry

[1:57:53] Voice 17: that should be 2024 actually that's a mistake oh

[1:57:57] Trustee Evans: issuance of pldbp 2024 yes 0254 until a

[1:58:05] Trustee Evans: professional geotechnical engineering report has been received verifying the need for a

[1:58:10] Trustee Evans: retaining wall for erosion protection and proper permitting with the bc archaeology branch

[1:58:16] Trustee Evans: is complete okay I'll

[1:58:20] Voice 12: second

[1:58:25] Trustee Elliott (probable): the motion discussion on the motion what's the

[1:58:30] Trustee Elliott (probable): timeline and well general timeline for geotech reports and I guess mr.

[1:58:39] Trustee Elliott (probable): Forslund I don't know if you've got anyone sort of in the wings and I

[1:58:45] Trustee Elliott (probable): I understand you'll connect with our planners to get the scope of what, you know, what questions exactly need to be answered.

[1:58:53] Trustee Elliott (probable): And I think they can inform you through that process.

[1:58:57] Voice 1: Yeah, I will connect with the staff to make sure everything is clear before giving instructions.

[1:59:04] Voice 5: Okay.

[1:59:05] Voice 1: Yeah, if you need a time estimate after that, then I can always follow that up and provide that.

[1:59:10] Voice 1: like

[1:59:11] Trustee Elliott (probable): are we talking a year or six months or i think a geotech is one or two months yeah um but

[1:59:18] Trustee Elliott (probable): i'm

[1:59:19] Trustee Evans: not sure okay

[1:59:19] Trustee Elliott (probable): so we may see this back at our may meeting i think the archaeology

[1:59:26] Trustee Elliott (probable): will be

[1:59:27] Trustee Elliott (probable): a little longer yeah exactly

[1:59:29] Trustee Elliott (probable): i think that's more like six months six to nine months

[1:59:33] Trustee Elliott (probable): okay

[1:59:34] Voice 5: well seeking more information i

[1:59:37] Voice 14: think the wording is maybe not clear enough

[1:59:40] Voice 14: so verifying the need for a retaining wall for erosion protection

[1:59:46] Voice 14: that if that's not expanded upon then that's a very very limited

[1:59:51] Voice 14: report it's like was there erosion there yes yes or no you know that's the answer

[2:00:00] Voice 14: And what I'm hearing is talking about several other things

[2:00:04] Voice 14: and I'm wondering, is there an expectation

[2:00:06] Voice 14: of many more things being added

[2:00:08] Voice 14: to the geotechnical engineering report?

[2:00:12] Voice 14: So whether, and what alternatives might be...

[2:00:15] Voice 14: Well, if there is other things,

[2:00:16] Voice 14: what I don't want to see is we're past this motion

[2:00:19] Voice 14: and all of a sudden after that,

[2:00:22] Voice 14: a whole bunch of assumptions are made

[2:00:23] Voice 14: of things to be included in the geotechnical report.

[2:00:26] Voice 14: That wasn't said here.

[2:00:27] Voice 14: I'm comfortable with the way it is.

[2:00:30] Trustee Evans: but

[2:00:30] Voice 14: I don't want a whole bunch of unknowns being added to it.

[2:00:34] Trustee Evans: I think it's fairly clear,

[2:00:35] Trustee Evans: and I think the conversation we've had cleared up that question.

[2:00:38] Trustee Evans: So I'm comfortable with the wording, the way it sits.

[2:00:43] Voice 14: So again, just for clarity,

[2:00:47] Voice 14: there's only one thing coming out of this report,

[2:00:50] Voice 14: is whether or not there was a need for a new erosion protection.

[2:00:55] Voice 14: No,

[2:00:56] Trustee Elliott (probable): it's clarifying the need for a riprap retaining wall.

[2:00:59] Trustee Elliott (probable): that's the question because there are other alternatives that can do protection for erosion

[2:01:05] Trustee Elliott (probable): so the report should clarify was this specific solution to the erosion the only one or what are

[2:01:15] Trustee Elliott (probable): the other alternatives okay then i think we need to change the language to reflect that but that's

[2:01:20] Voice 14: what

[2:01:21] Trustee Elliott (probable): it says verifying the need for a rip-rap

[2:01:22] Voice 14: retaining wall as opposed to other options

[2:01:26] Trustee Elliott (probable): don't say that it's in the report that alternative green shore development options are not possible

[2:01:33] Trustee Elliott (probable): that the yeah when the geotechnical report comes

[2:01:35] Trustee Evans: back it'll say whether or not this solution was

[2:01:38] Trustee Evans: the best solution given situation or whether a different solution is is um better suited to that

[2:01:47] Trustee Evans: to that area that's what that that's the request for that that's what i get out of this that's what

[2:01:52] Trustee Evans: up the sentence that you just said it would be hard to do that that's what it says currently to

[2:01:57] Trustee Evans: me through

[2:01:59] Planner Stockdill (probable): the chair we're and bruce and i are also hearing you right now so we'll make sure

[2:02:03] Planner Stockdill (probable): yeah i know yeah yeah

[2:02:07] Trustee Evans: so this this meeting remains on record so the conversation that we have if we

[2:02:12] Trustee Evans: need to come back it's on record the understanding is clear what this means i

[2:02:20] Trustee Elliott (probable): get what you mean though

[2:02:21] Trustee Elliott (probable): make a friendly amendment

[2:02:27] Trustee Elliott (probable): if you wanted

[2:02:29] Voice 12: I'm just not sure

[2:02:31] Trustee Elliott (probable): there's no such

[2:02:31] Trustee Evans: thing as a friendly amendment

[2:02:35] Trustee Evans: there's such thing as a friendly amendment

[2:02:41] Voice 14: I'm comfortable

[2:02:42] Voice 14: with the meaning that I read

[2:02:43] Voice 14: when I read it is that yes or no

[2:02:45] Voice 14: a wall is needed

[2:02:46] Voice 14: something needed to be there

[2:02:48] Voice 14: to prevent erosion

[2:02:51] Voice 14: I'm not necessarily confident

[2:02:55] Voice 14: Let's look at every possible possibility and let's do a full thing because to me what I would rather find out is if a better solution is recommended by the report,

[2:03:15] Voice 14: report, what is the impact of undoing the current solution in place and replacing it

[2:03:21] Voice 14: with a profitable solution? What's the negative impact on the environment from that? That's

[2:03:29] Voice 14: the question I would want. I

[2:03:31] Voice 14: want to know that if in the first place you should have

[2:03:34] Voice 14: done this, because it's too late for that.

[2:03:36] Trustee Evans: Yeah, but that conversation we have once we receive these reports.

[2:03:40] Trustee Elliott (probable): But that's exactly what we're talking about with scope, like what is the scope of that

[2:03:44] Trustee Elliott (probable): report which mr forsland has said he wants to understand and our planners can convey

[2:03:51] Trustee Elliott (probable): what is the scope of the geotech report so if we want recommendations for remediation

[2:03:58] Trustee Elliott (probable): or alternatives that were considered impacts if this retaining wall is removed

[2:04:06] Trustee Elliott (probable): do we need to give further direction to ensure that that's captured in the request for the

[2:04:12] Trustee Elliott (probable): geotech report i'm writing it down right now to include in the follow-up action list okay so what

[2:04:20] Trustee Elliott (probable): kind of considerations do you what kind of information do you want out of this report

[2:04:26] Voice 14: that's going to come back to us okay

[2:04:29] Trustee Elliott (probable): because i think about the motion that captures the action

[2:04:34] Trustee Elliott (probable): that's needed it's this is good information that needs to come back to the ltc so we're comfortable

[2:04:39] Trustee Elliott (probable): people making a decision because i don't think it is an yes no decision reminding of it but

[2:04:46] Trustee Elliott (probable): to me it's other alternatives considered impacts if the retaining wall is removed um you know

[2:04:57] Trustee Elliott (probable): evaluating um alternative solutions um yeah

[2:05:06] Planner Stockdill (probable): and in interest of time um trustee felt we can also

[2:05:10] Planner Stockdill (probable): talk to you afterwards if you want to go over the parameters of what we're going to be sending

[2:05:14] Planner Stockdill (probable): into the applicant we can go over that as well to make sure that yeah yeah

[2:05:18] Voice 14: okay i'll uh stand aside

[2:05:20] Voice 14: um i'm not you know totally comfortable with it but i don't want to hold it up uh at this point

[2:05:25] Voice 14: it just seems like we should be just seeking

[2:05:28] Trustee Elliott (probable): more information yeah i think that's good okay

[2:05:31] Trustee Elliott (probable): ready for the vote yeah okay all those in favor and that is carried thank you for attending mr

[2:05:39] Trustee Elliott (probable): Mr. Forslund. It's a challenging process, but I appreciate you being here and answering questions

[2:05:46] Trustee Elliott (probable): today. Look forward to seeing us again.

[2:05:49] Voice 1: Yes. Thank you for having me. Appreciate it.

[2:05:53] Trustee Elliott (probable): All right.

[2:05:55] Voice 11: And okay. Chair Elliott, you're muted.

[2:06:25] Voice 19: Chair Elliott, you're muted.

[2:06:29] Voice 19: What

[2:06:30] Trustee Elliott (probable): is going on? Sorry, I'm pressing the wrong buttons. We're going to take a 10-minute break

[2:06:47] Voice 11: Thank you everybody for

[2:18:42] Trustee Elliott (probable): being very prompt and there's still three, five, seven people

[2:18:47] Trustee Elliott (probable): remaining in our room.

[2:18:49] Trustee Elliott (probable): And here we'll start the video.

[2:18:52] Trustee Elliott (probable): Oh, what's going on?

[2:18:53] Trustee Elliott (probable): I think our

[2:18:55] Trustee Elliott (probable): Could you plug in

[2:18:58] Trustee Elliott (probable): Yes, sorry

[2:18:59] Trustee Elliott (probable): I'm just going to have to look at my face

[2:19:01] Trustee Elliott (probable): Somebody

[2:19:02] Voice 11: tripped on it

[2:19:03] Voice 11: We

[2:19:04] Trustee Elliott (probable): tripped on things

[2:19:05] Trustee Elliott (probable): Not Jamie

[2:19:07] Trustee Elliott (probable): So

[2:19:10] Trustee Elliott (probable): We're going to get right into

[2:19:13] Trustee Elliott (probable): Main Island

[2:19:15] Trustee Elliott (probable): The referral for their draft bylaws

[2:19:17] Trustee Elliott (probable): 196-197

[2:19:19] Trustee Elliott (probable): For response

[2:19:23] Trustee Elliott (probable): Typically

[2:19:25] Trustee Elliott (probable): Typically, interests are unaffected, but unless you have reasons to state otherwise, it's going to be the case.

[2:19:32] Trustee Elliott (probable): It's not me, it's self.

[2:19:34] Trustee Elliott (probable): That's fine. Just carry on.

[2:19:36] Trustee Elliott (probable): Yeah.

[2:19:40] Trustee Elliott (probable): Great.

[2:19:42] Trustee Elliott (probable): So, page 31.

[2:19:44] Trustee Elliott (probable): Do we want to provide that the South Pender LTC considers its interests unaffected?

[2:19:49] Trustee Elliott (probable): Yeah.

[2:19:51] Voice 12: Yep.

[2:19:51] Trustee Elliott (probable): Okay.

[2:19:52] Trustee Elliott (probable): Interests unaffected to draft bylaws 196-197.

[2:19:58] Trustee Elliott (probable): 14.2 this is also from main island proposed bylaws 200 also interest unaffected great

[2:20:08] Trustee Elliott (probable): now we'll move into 14.3 the exciting one policy statement bylaw referral for response

[2:20:14] Trustee Elliott (probable): had a lot of correspondence on this what

[2:20:18] Trustee Evans: have you heard

[2:20:18] Trustee Elliott (probable): from your communities

[2:20:20] Trustee Elliott (probable): and what are your inclinations here so

[2:20:22] Trustee Evans: for myself i've been making myself available every saturday

[2:20:26] Trustee Evans: except for this last month, because I was away.

[2:20:30] Trustee Evans: And the responses that I've heard back,

[2:20:32] Trustee Evans: also through correspondence,

[2:20:34] Trustee Evans: is that I haven't really heard anyone who's happy with it.

[2:20:42] Trustee Evans: I've been asked to respond that we proceed no further, nonetheless.

[2:20:48] Trustee Evans: There's been a lot of concerns.

[2:20:50] Trustee Evans: There's been a lot of questions.

[2:20:52] Trustee Evans: I think there's been quite a bit of the community members that have written into the 2050s page

[2:20:59] Trustee Evans: as well with their concerns.

[2:21:02] Trustee Evans: So yeah, despite all of the work that's gone into this, to me, this document is not where

[2:21:10] Trustee Evans: it needs to be currently, and I don't even know if the direction that we've gone in with

[2:21:16] Trustee Evans: the rewrite is the one that perhaps should have been undertaken.

[2:21:20] Trustee Evans: taken so other things that i've heard it's um you know if this isn't proceeding along the lines

[2:21:27] Trustee Evans: where it needs to be then proceed no further so i think that's where i'm going to be sitting today

[2:21:33] Trustee Evans: to do as a referral from the south panda community okay you

[2:21:42] Voice 14: know you know some similarities there

[2:21:45] Voice 14: for me um early on i i recommended that the process be designed to start from the grassroots

[2:21:55] Voice 14: and then move up before we even got to drafting and instead the process was consulting with first

[2:22:02] Voice 14: nations before the trustees that even saw a draft a draft that was based on the last version with no

[2:22:09] Voice 14: further discussion before the draft so so i i have a very different vision for the process

[2:22:16] Voice 14: And so to me, the unhappiness that I'm hearing and reading from people as well, I've read

[2:22:22] Voice 14: most or all of it, I've tried to read all of it, it's a direct reflection of what I

[2:22:29] Voice 14: consider a poorly thought out process.

[2:22:33] Voice 14: You know, it was kind of backwards.

[2:22:34] Voice 14: It created this trust by consulting with one select party before the trustees even got

[2:22:41] Voice 14: eyes on it.

[2:22:41] Voice 14: And

[2:22:41] Voice 12: it

[2:22:43] Voice 14: was all backwards in my opinion.

[2:22:44] Voice 14: and this

[2:22:45] Voice 14: is a result of that people uh weren't feeling hurt and weren't consulted along the way

[2:22:51] Voice 14: and all of a sudden this thing is staring them in the face and they kind of don't know where it came

[2:22:55] Voice 14: from so the relationships weren't built in the process which is why i recommended a different

[2:23:02] Voice 14: kind of process but

[2:23:02] Voice 12: i

[2:23:03] Voice 14: didn't win that one there's a few ones i haven't won actually

[2:23:07] Voice 14: um so anyway yeah so i am not prepared to recommend moving forward even with some minor

[2:23:15] Voice 14: tweaks or some potentially major tweaks i think yeah i don't think we're there i think we're very

[2:23:23] Voice 14: far from there

[2:23:23] Voice 12: yeah okay um

[2:23:29] Trustee Elliott (probable): i think it would have been very difficult to do a ground-up process

[2:23:35] Trustee Elliott (probable): us I recognize the problems that it creates when community members don't feel they have a void

[2:23:46] Trustee Elliott (probable): however this policy document does not actually even need to be referred to the public

[2:23:52] Trustee Elliott (probable): and so everything that you're hearing we are meant as elected officials to make a decision

[2:23:57] Trustee Elliott (probable): based on that I think it would be impossible to create a policy document that everyone can agree

[2:24:04] Trustee Elliott (probable): I would like to just interrupt, I do believe that this has to come, this has, this is required

[2:24:09] Trustee Elliott (probable): to have public engagement.

[2:24:11] Trustee Elliott (probable): It is not actually a statutory requirement, it is required to be referred to regional

[2:24:16] Trustee Elliott (probable): districts and other agencies.

[2:24:18] Trustee Elliott (probable): It is not required to have public consultation.

[2:24:22] Trustee Elliott (probable): Our current policies state that it does.

[2:24:25] Trustee Elliott (probable): The statutory requirements, there is a difference there.

[2:24:29] Trustee Elliott (probable): so

[2:24:29] Trustee Evans: upholding our policy our policies state that it does come to the public so I caution saying

[2:24:38] Trustee Evans: that it doesn't have to when our policies state that it does and I understand the difference

[2:24:42] Trustee Evans: between legislatively um required versus but when we've

[2:24:48] Trustee Elliott (probable): written our own policies yeah it's

[2:24:52] Trustee Elliott (probable): it's a tension that we're always going to walk is as elected representatives are we hearing enough

[2:25:00] Trustee Elliott (probable): information to make a decision or are we going to be forever listening in for additional information

[2:25:06] Trustee Elliott (probable): and end up with an unsatisfactory document from 1993 oh my gosh I

[2:25:13] Trustee Evans: would like to add another

[2:25:14] Trustee Evans: thought into the picture um one of the resounding comments I heard back where why is there not a

[2:25:24] Trustee Evans: redline document and then the second comment that I would hear back from that was why was this a

[2:25:29] Trustee Evans: complete rewrite instead of amendments to add in these topics there wasn't the the feedback that i

[2:25:35] Trustee Evans: was receiving was this could have been achieved differently without doing a complete rewrite which

[2:25:41] Trustee Evans: was resulted in a document that has a lot of gaps and potentially um difficult um

[2:25:52] Trustee Evans: directives in there and my position is starting a document from scratch creates a lot of issues

[2:26:01] Trustee Evans: when you have a base of a document that has been tested and proven. So that's hearing from the

[2:26:08] Trustee Evans: community and my position too.

[2:26:13] Trustee Elliott (probable): With the exception that we are engaging with First Nations and have

[2:26:19] Trustee Elliott (probable): been for 20 years and that is not captured in our policy document. So there are some pretty serious

[2:26:25] Trustee Elliott (probable): gaps. And I'm not saying that there aren't

[2:26:27] Trustee Evans: gaps. The end results could have been achieved

[2:26:31] Trustee Evans: you have to clean there in a different route and we were never given the opportunity to have that

[2:26:36] Trustee Evans: discussion because we went straight into review my

[2:26:40] Trustee Elliott (probable): understanding is that I was just council and

[2:26:44] Trustee Elliott (probable): the decisions of previous councils are still the decisions of that body they don't just you don't

[2:26:50] Trustee Elliott (probable): wipe the slate clean have a new set of trustees come in and you start fresh that's just not

[2:26:56] Trustee Elliott (probable): not possible so I don't see how we could have started fresh we could have

[2:27:00] Trustee Elliott (probable): said that this

[2:27:03] Trustee Evans: project is ended and that a new project has begun okay

[2:27:09] Trustee Elliott (probable): I don't agree because that's okay the advice

[2:27:14] Trustee Elliott (probable): that I've heard from the director of the legislative services is that trust council is a body that

[2:27:18] Trustee Elliott (probable): spans terms it does not stop and start and its decisions end and that's why you need a policy

[2:27:25] Trustee Elliott (probable): document that's going to span terms and you need the input from previous trustees um because you

[2:27:30] Trustee Elliott (probable): don't come fresh into this job and suddenly you've got all the great ideas for how the preserve and

[2:27:35] Trustee Elliott (probable): protect mandates to be upheld we rely on the wisdom of previous um council and i think yeah

[2:27:44] Trustee Evans: so i think what's the question that's sitting here before us is what is this south pender referral

[2:27:50] Trustee Evans: referral process outcome versus the conversations held at trust council and i and i apologize i did

[2:27:57] Trustee Evans: wade into that one myself so you need to separate it out yeah

[2:28:01] Trustee Elliott (probable): yeah what have you heard from the

[2:28:03] Trustee Elliott (probable): community it would be helpful if um you could articulate reasons to not proceed based on these

[2:28:11] Trustee Elliott (probable): reasons because you other communities may have said the same things and then the policy statement

[2:28:18] Trustee Elliott (probable): gets amended and you have a better document are you prepared to advance any reasons why

[2:28:23] Trustee Elliott (probable): it shouldn't proceed for reasons x y or b z well

[2:28:29] Voice 14: that was my summary my original summary was yeah

[2:28:32] Trustee Elliott (probable): you

[2:28:33] Voice 14: know i feel like the process didn't engage people at the right times and so therefore they

[2:28:39] Voice 14: didn't feel engaged and didn't have the opportunity to shape something that then suddenly was placed

[2:28:44] Voice 14: in front of them for approval or not and they responded with overwhelmingly from what I've read

[2:28:52] Voice 14: with no this doesn't fit this is not what we need this is not even not working and so because

[2:29:00] Voice 14: for me there's two things I just like to process I saw flaws in the process from before we even

[2:29:07] Voice 14: and went down this road and expressed it.

[2:29:10] Voice 14: And, you know, others had different views at one point.

[2:29:14] Voice 14: And then now we're faced with feedback saying this isn't working.

[2:29:19] Voice 14: So for those two reasons, I can't support it.

[2:29:25] Trustee Evans: And I gave my reasons as well.

[2:29:27] Trustee Evans: The feedback that I received from community is that it should not have been a wholesale rewrite.

[2:29:32] Trustee Evans: It should have been an amendment project because it's called an amendment project,

[2:29:35] Trustee Evans: not a new rewrite and it

[2:29:39] Trustee Evans: wasn't an amendment it was throw out the old one start from scratch

[2:29:47] Voice 12: oh

[2:29:48] Trustee Elliott (probable): so those are those I've done so many like policy by policy comparisons and I'm simply not seeing

[2:30:00] Trustee Elliott (probable): policy statement amendment is weaker i just don't what people are saying is um they don't view that

[2:30:09] Trustee Elliott (probable): there's enough protection for natural environment

[2:30:11] Voice 12: you

[2:30:12] Trustee Elliott (probable): can strengthen those policies um that they

[2:30:15] Trustee Elliott (probable): think the interpretation of this council includes um a definition of unique amenities that they

[2:30:22] Trustee Elliott (probable): don't agree with and that that has flavored the policy statement so we can clarify that

[2:30:29] Trustee Elliott (probable): the policy statement is lacking the commitments of trust council and the recommendations for

[2:30:37] Trustee Elliott (probable): advocacy that's in the current policy statement which is not the policies by which we gauge

[2:30:44] Trustee Elliott (probable): ocps coming forward so those were set aside as a separate piece i had recommendations from

[2:30:51] Trustee Elliott (probable): several ltc's saying we want a section added back in about commitments of trust council

[2:30:57] Trustee Elliott (probable): long-standing advocacy commitment so all of these things could be discussed and i'm just

[2:31:03] Trustee Elliott (probable): i'm disappointed to hear that it's not of you're not seeing it as value to put forward

[2:31:14] Trustee Elliott (probable): what you're hearing from community so that the document can be actually

[2:31:18] Trustee Evans: a little branded that

[2:31:19] Trustee Evans: you're putting it in that in that manner i'm listening to what the community has said and

[2:31:23] Trustee Evans: and I've stated what I've heard.

[2:31:25] Trustee Evans: If you want us to go into the minutia of each,

[2:31:28] Trustee Evans: it is the way that it's written is not,

[2:31:32] Trustee Evans: the wording isn't strong enough.

[2:31:34] Trustee Evans: There are areas that are felt to be stepping

[2:31:37] Trustee Evans: into jurisdictions that are outside of our area

[2:31:39] Trustee Evans: that they should be in.

[2:31:40] Trustee Evans: And I know that there's been a lot of discussions

[2:31:42] Trustee Evans: in those areas.

[2:31:43] Trustee Evans: The policy document has become a lot larger

[2:31:48] Trustee Evans: than it used to be.

[2:31:49] Trustee Evans: It is no longer clear.

[2:31:51] Trustee Evans: the way things have been broken out is not um flowing like what I'm hearing is overall

[2:31:59] Trustee Evans: discomfort on such a grand level from the community that I have to go with do not proceed

[2:32:07] Trustee Evans: um and if you want me to break it out I think it's majority the majority of that is already

[2:32:14] Trustee Evans: in the letters to the 2050 um so I think I would be I would be doing a disservice to this

[2:32:21] Trustee Evans: community by saying you know change this when what is being asked for is stop and

[2:32:31] Voice 14: for me one

[2:32:33] Voice 14: personal observation that i haven't heard in any of the letters is the the um preserve and protect

[2:32:41] Voice 14: mandate is is clear you know to me that is clear that we are given that mandate and that has to

[2:32:48] Voice 14: sustain and kind of policy statement, but what the policy statement doesn't

[2:32:52] Voice 14: address and clarify is exactly where we have the authority over protection.

[2:32:58] Voice 14: Like if there's an opportunity to protect the environment in any way, and

[2:33:03] Voice 14: there's many different ways, nowhere is it said the Islands Trust has the

[2:33:09] Voice 14: authority to affect protection of the environment in these areas, and then

[2:33:15] Voice 14: does not have the authority to protect in these other areas and I feel like even before I became

[2:33:22] Voice 14: trustee that was my main kind of concern we're never talking about that because we have in my

[2:33:29] Voice 14: opinion after having been a trustee now for a while we have very very few areas of authority

[2:33:37] Voice 14: to actually protect the environment and examples of that would be we can protect the environment by

[2:33:44] Voice 14: reducing house size. But we can't protect the environment by prohibiting a clear cutting of

[2:33:50] Voice 14: large acres of woods. We can't, you know, there's so many areas when we have no authority at all.

[2:33:57] Voice 14: I think the most detrimental environmental impact on probably all the Gulf Islands, certainly here,

[2:34:04] Voice 14: is the deer. And every time it comes up in any conversation at the trust level,

[2:34:10] Voice 14: we were told immediately well we don't have any authority over here but that's the biggest

[2:34:16] Voice 14: environmental negative impact which it should be spelled out somewhere we can do this but we can't

[2:34:22] Voice 14: do that that would give us perspective and bring our conversations to where they should be instead

[2:34:28] Voice 14: of kind of thinking that we have authority that we don't oh

[2:34:33] Trustee Elliott (probable): i mean i mean to be fair to use your

[2:34:35] Trustee Elliott (probable): your own argument that nature is messy and everywhere um we have different departments

[2:34:42] Trustee Elliott (probable): such as water lands and resources which used to be water mining and used to be water air and

[2:34:50] Trustee Elliott (probable): you know and so it's it's a constantly evolving landscape because it is impossible to spell it

[2:34:57] Trustee Elliott (probable): out the islands trust is a coordinating body that is supposed to work with all the other agencies

[2:35:03] Trustee Elliott (probable): and First Nations and community members

[2:35:06] Trustee Elliott (probable): to enact the preserve and protect mandate.

[2:35:09] Trustee Elliott (probable): There isn't clear jurisdictional lines,

[2:35:11] Trustee Elliott (probable): especially when you get into water protection.

[2:35:13] Trustee Elliott (probable): It just doesn't work that way.

[2:35:15] Trustee Elliott (probable): Federal government has control over navigation.

[2:35:18] Trustee Elliott (probable): We have control over activities in the marine area.

[2:35:22] Trustee Elliott (probable): So

[2:35:22] Voice 14: the policy statement to me should be

[2:35:24] Voice 14: a very, very significant portion of it

[2:35:27] Voice 14: should be laying all of that out,

[2:35:30] Voice 14: spelling all of that out, bringing clarity to it.

[2:35:33] Voice 14: so that we can use the tools that we can use, but that's missing.

[2:35:38] Voice 14: That's entirely missing, not a word we said about it.

[2:35:41] Voice 14: Therefore, I can also not support it at this current state.

[2:35:45] Trustee Elliott (probable): Well, I think the instrument of the policy statement is to check the bylaws coming from communities

[2:35:52] Trustee Elliott (probable): that they meet the test of this overall protect and preserve mandate.

[2:35:57] Trustee Elliott (probable): And how that is interpreted is not up to, is this in our jurisdictional lane?

[2:36:03] Trustee Elliott (probable): it's does that meet and and you've got to have a policy statement with a backbone to say it meets

[2:36:10] Trustee Elliott (probable): it or not um there isn't a i don't think the policy statement is meant to be here's your

[2:36:19] Trustee Elliott (probable): jurisdiction here

[2:36:21] Voice 11: that's

[2:36:23] Trustee Elliott (probable): a different tool or handbook and i think that's what people are

[2:36:30] Trustee Elliott (probable): asking for is we want a handbook for what is the islands trust area what is the jurisdiction what

[2:36:35] Trustee Elliott (probable): what are the different roles of executive committee and everything else,

[2:36:38] Trustee Elliott (probable): but that's not the policy statement.

[2:36:40] Trustee Elliott (probable): It's supposed to be a set of policies that will uphold the mandate of the

[2:36:47] Trustee Elliott (probable): trust. So I don't know. I, I'm hearing both of you.

[2:36:51] Trustee Elliott (probable): I think you're both on the same page of voting,

[2:36:55] Trustee Elliott (probable): not to endorse this is because this is a community referral process.

[2:37:01] Trustee Elliott (probable): This is what we've heard from the community.

[2:37:03] Trustee Elliott (probable): So if you want to put forward a motion, unless you want more discussion,

[2:37:09] Trustee Elliott (probable): do you have it on the page um

[2:37:11] Voice 14: what page is that sorry we are

[2:37:17] Voice 4: on 39 or would it would

[2:37:21] Trustee Evans: it be on page

[2:37:21] Trustee Evans: 44 39

[2:37:24] Trustee Elliott (probable): here it'll be item four not proceeding for the fall and that's why i was asking not

[2:37:33] Trustee Elliott (probable): proceeding for the following reasons because they're asking you to list the reasons okay

[2:37:41] Voice 14: I haven't prepared the reason so I don't want to need to do that before we make a motion.

[2:37:48] Trustee Elliott (probable): Well, it would be helpful because it's, you know, your community needs to know why you're

[2:37:55] Trustee Elliott (probable): recommending not proceeding, plus council needs to know.

[2:38:03] Voice 4: Okay.

[2:38:25] Trustee Elliott (probable): Maybe you could just say broad non-support from the community.

[2:38:28] Trustee Elliott (probable): it just doesn't meet the test for your meeting your community's needs um you don't have to get

[2:38:38] Trustee Elliott (probable): into specifics it's probably helpful but

[2:38:41] Voice 12: yeah

[2:38:50] Trustee Elliott (probable): i just i really we have to go back to what this

[2:38:54] Trustee Elliott (probable): the function of this actual policy document is it's just a general statement of the policies

[2:39:00] Trustee Elliott (probable): of the islands trust council what i have learned through this process is the current

[2:39:06] Trustee Elliott (probable): document commitments of trust council recommendations advocacy how you work with

[2:39:14] Trustee Elliott (probable): other bodies those are not the policies because they're not the means by which you judge

[2:39:21] Trustee Elliott (probable): how a bylaw comes forward from a local trust area does it meet the mandate

[2:39:29] Trustee Elliott (probable): mandate so all that other stuff my understanding was it was going to be included as a handbook

[2:39:34] Trustee Elliott (probable): you know here's the legislation here's where your jurisdiction the water ends and federal

[2:39:41] Trustee Elliott (probable): jurisdiction begins it was a handbook but the the statement of the policies is the function is

[2:39:49] Trustee Elliott (probable): do the bylaws coming forward um fulfill their function to carry out the object of the islands

[2:39:58] Trustee Elliott (probable): trust so i actually see a lot of excess stuff in our current policy statement because you just

[2:40:06] Trustee Elliott (probable): don't read those at executive committee you don't look at the commitments of trust council

[2:40:11] Trustee Elliott (probable): you don't look at advocacy actions um you look at the directive policies that's the backbone

[2:40:23] Trustee Elliott (probable): yeah it's um i would have just since we're filling in time i would have added a suggestion of a new

[2:40:33] Trustee Elliott (probable): general guiding principle on climate change adaptation and mitigation that goal three um

[2:40:39] Trustee Elliott (probable): the paragraph includes the health of the natural systems pause for a second and get the wording of

[2:40:46] Trustee Elliott (probable): the motion because i know that

[2:40:49] Trustee Evans: you're working on something different

[2:40:50] Trustee Elliott (probable): no i just like it on record

[2:40:52] Trustee Elliott (probable): and maybe just the minute taker you could list those things that i wished to put forward

[2:40:59] Trustee Elliott (probable): word for consideration um sorry did you get did you get this from a community i have read all the

[2:41:07] Trustee Elliott (probable): emails from your community and they're asking for stronger protection of the natural environment

[2:41:11] Trustee Elliott (probable): they're asking for climate change adaptation and mitigation they're asking that impacts on

[2:41:16] Trustee Elliott (probable): ecosystem services be provided like these were very common

[2:41:21] Trustee Evans: themes because i'm writing it out

[2:41:24] Trustee Evans: for the motion so you want me to so so what i'm saying is um for the following reasons

[2:41:31] Trustee Evans: the number one wrote non-support from the community two this was a rewrite not an

[2:41:35] Trustee Evans: amendment three language contained in the rewrite is perhaps problematic in general

[2:41:40] Trustee Evans: four stepping into areas outside of the general mandate of the islands trust five missing the

[2:41:45] Trustee Evans: update object of the mandate language no

[2:41:49] Trustee Elliott (probable): i'm not adding these to your list of okay no these are

[2:41:53] Trustee Elliott (probable): what i would like on record as i believe the honest trust policy statement could have been

[2:41:59] Trustee Elliott (probable): improved by these factors okay and i already sent that to the minute taker um so you don't

[2:42:06] Voice 10: apologize

[2:42:07] Trustee Elliott (probable): that's just yeah yeah

[2:42:09] Voice 10: i like where you're going what else

[2:42:16] Trustee Evans: have you heard that i've

[2:42:18] Trustee Evans: missed in here oh do you read them again i have rolled non-support from the community

[2:42:24] Trustee Evans: community that this was a rewrite, not an amendment.

[2:42:28] Trustee Evans: The language contained in the rewrite is problematic in general.

[2:42:33] Trustee Evans: And I mean, I can expand on that.

[2:42:36] Trustee Evans: Not enough environmental protections.

[2:42:41] Trustee Evans: That there were there were other things

[2:42:43] Trustee Evans: that I can't bring to my mind right now, can we

[2:42:45] Voice 14: maybe make a separate bullet to say

[2:42:49] Voice 14: the comments can be read, right, like they like they can just read all

[2:42:52] Voice 14: all the comments themselves, and a lot of this is explained in detail there. So instead of you

[2:42:58] Voice 14: repeating all the detail, we don't really want that lengthy of a thing. I don't know if there's

[2:43:04] Voice 14: a way to make a reference to that.

[2:43:06] Trustee Evans: I can say as per, as per, yeah, and as per correspondence

[2:43:15] Trustee Evans: It's committed to islands from South Pender residents, well, both from South Pender.

[2:43:30] Trustee Evans: From South Pender, yes.

[2:43:32] Trustee Evans: Yeah, because it's a novel residence.

[2:43:35] Voice 14: That

[2:43:36] Trustee Evans: sounds good to

[2:43:36] Voice 14: me. If you have a way of sending us a copy, I would love to see this.

[2:43:43] Trustee Evans: um and if i send it i can send it to everybody yeah and then if i'm missing anything that you've

[2:43:53] Trustee Evans: heard that's not captured in here like i said this is i don't like doing things on the fly

[2:43:58] Trustee Evans: i've not had just

[2:44:04] Trustee Elliott (probable): for future reference you can send draft motions to everyone

[2:44:09] Trustee Elliott (probable): so that we can actually read and then what you're thinking is i can send it just

[2:45:04] Trustee Evans: It might be

[2:45:08] Voice 14: something missing, but I think it captures it pretty well by missing the

[2:45:13] Voice 14: object of the mandate language i'm not sure what exactly you meant there um

[2:45:19] Trustee Evans: that was raised so

[2:45:20] Trustee Evans: that there is a preamble in the current um existing policy statement that expanded on

[2:45:29] Trustee Evans: and that was raised earlier meetings so

[2:45:34] Trustee Elliott (probable): the object the mandate is the object of the trust so that's

[2:45:37] Trustee Elliott (probable): why it's a bit confusing. So that may seem to be let me see what the

[2:45:41] Trustee Evans: actual word you know because

[2:45:42] Trustee Evans: I'm just you

[2:45:43] Voice 14: know can you just add in the introduction or in the no

[2:45:46] Trustee Evans: it's a specific

[2:46:04] Trustee Evans: the island's trust object and its meaning so I'll just adjust that as well I don't

[2:46:57] Voice 10: have anything else

[2:46:57] Voice 10: stood okay

[2:47:01] Voice 12: read that out i

[2:47:05] Trustee Evans: move that the hold on i move that south pender island local trust

[2:47:14] Trustee Evans: committee recommend to islands trust council that proposed by law number 183 not proceed for the

[2:47:21] Trustee Evans: following reasons broad non-support from the community this was a rewrite not an amendment

[2:47:28] Trustee Elliott (probable): i'm just going to pause you you didn't send it to the minute taker so i didn't come to it oh you

[2:47:33] Trustee Elliott (probable): Yes, I have it. Thank you.

[2:47:36] Trustee Evans: I may decide to.

[2:47:39] Trustee Evans: There was cookies involved.

[2:47:44] Trustee Evans: For the following reasons, broad non-support from the community.

[2:47:48] Trustee Evans: This was a rewrite, not an amendment.

[2:47:50] Trustee Evans: The language contained in the rewrite is problematic in general.

[2:47:56] Trustee Evans: Stepping into areas outside of the mandate of the Islands Trust.

[2:48:00] Trustee Evans: Missing the Islands Trust object and its meaning.

[2:48:04] Trustee Evans: And as per correspondence submitted to Islands 2050 from South Pender.

[2:48:10] Voice 5: Thank you. Moved.

[2:48:12] Trustee Evans: I will second that.

[2:48:13] Trustee Evans: Seconded by Trustee Polk.

[2:48:14] Trustee Evans: Any discussion on the motion?

[2:48:17] Trustee Evans: Just for clarity, this is the South Pender LTC responding on behalf of the community of South Pender and what we've heard.

[2:48:32] Trustee Evans: All

[2:48:32] Trustee Elliott (probable): those in favor?

[2:48:34] Trustee Elliott (probable): Aye.

[2:48:35] Trustee Elliott (probable): That is carried.

[2:48:37] Voice 4: All right.

[2:48:38] Voice 4: Thank you for your work on that.

[2:48:39] Trustee Elliott (probable): and your careful consideration of your community's wishes I think that was well

[2:48:45] Trustee Elliott (probable): represented I hope it was well represented you'll

[2:48:47] Voice 16: I'm sure you'll hear

[2:48:48] Trustee Elliott (probable): oh yeah okay

[2:48:52] Trustee Elliott (probable): um so we'll move on to 15.2 minor LUB bylaw amendment oh sorry I'm always

[2:48:59] Trustee Elliott (probable): jumping 14.5

[2:49:00] Trustee Evans: I'm going to recuse myself and sit as um yes yeah thank you I'm going to guess I try to stand up

[2:49:08] Trustee Evans: Sorry.

[2:49:12] Voice 11: I'll get my back in case anybody's wondering.

[2:49:19] Voice 11: Great.

[2:49:23] Trustee Elliott (probable): So again, we have, Bruce, if you can present this report on a reissuance or renewal,

[2:49:34] Trustee Elliott (probable): sorry, of temporary use permit ELT P2035-0416.

[2:49:42] Voice 17: Yeah, so this is a renewal temporary use permit application for short-term vacation

[2:49:48] Voice 17: eventual use at 9907 Gowland Point Road. The initial application was approved by the LTC

[2:49:56] Voice 17: in May of last year for a period of nine months, which would expire February 15, 2026.

[2:50:05] Voice 17: since the permit was issued the applicant's home is still listed for sale therefore they are

[2:50:11] Voice 17: requesting a renewal their previous rationale was to provide temporary income while the home

[2:50:18] Voice 17: is listed for sale and while long-term tenant is not viable given the potential that the home be

[2:50:24] Voice 17: sold in the short period of time staff recommended that the permit be issued for a period of three

[2:50:34] Voice 17: years this time since there is a condition within the permit that would have ended the permit

[2:50:39] Voice 17: invalid once the property is sold and no longer listed for sale. This would provide more time for

[2:50:46] Voice 17: the property to be listed and prevent the need to come back to the LTC for a new permit if the

[2:50:51] Voice 17: property is not sold within the next nine weeks or a year or whatever length that permit would be.

[2:50:58] Voice 17: Following the agenda being posted publicly, three letters opposing the permit have been

[2:51:04] Voice 17: received citing concerns with the permit length and the lack of and also issues around the lack

[2:51:09] Voice 17: of rental housing on the island the LTC could change the permit length of the renewal but they

[2:51:15] Voice 17: cannot alter any of the conditions and given that the Island Trust have received no formal complaints

[2:51:27] Voice 17: staff therefore recommend that the South Bender Island Local Trust Committee approve

[2:51:32] Voice 17: approve issuance of Renewal Temporary Use Permit PLTP-2025-0416 as previously issued

[2:51:41] Voice 17: on May 15, 2025, for a period of three years.

[2:51:47] Trustee Elliott (probable): Okay. Thank you, Bruce. We have the applicant with us today. Hello. Welcome, Ms. Evans.

[2:51:54] Trustee Elliott (probable): Ms. Evans, I apologize. Would you like to speak to your application or add anything

[2:51:59] Trustee Elliott (probable): thing for consideration sure

[2:52:01] Trustee Evans: um to address some of the concerns that were raised during um once

[2:52:06] Trustee Evans: this became um online um i do i have not had any stvr people stay i haven't listed it on anything

[2:52:19] Trustee Evans: yet it's not active this was a preemptive application in case i needed it i haven't

[2:52:26] Trustee Evans: needed it to date I'm hoping I won't need it um but should I wind in wind up in a position where

[2:52:33] Trustee Evans: I do need it then I have it um what was the other thing I was going to say um oh yes I I didn't

[2:52:46] Trustee Evans: request for three years staff recommended it that it be done for the for the maximum length

[2:52:52] Trustee Evans: um just in case it doesn't sell in the next nine months that i don't have to reapply for a new

[2:53:01] Trustee Evans: um temporary use permit as they are very expensive and hence the process is um a little onerous so

[2:53:10] Trustee Evans: that was their recommendation it also you know helps with staff time coming up with all the

[2:53:15] Trustee Evans: reporting and everything so it's

[2:53:16] Trustee Evans: their recommendation that they would prefer this and

[2:53:19] Trustee Evans: meaning like i'm fine once it's sold it's it's it's off the books um and i haven't had any

[2:53:28] Trustee Evans: neighbors come to speak to me with concerns the other thing that i would say is whether or not

[2:53:32] Trustee Evans: i sold the house or not i would not have long-term tenants in there again period

[2:53:41] Trustee Evans: yeah that's

[2:53:42] Voice 8: important to

[2:53:43] Trustee Evans: know i'm

[2:53:44] Voice 8: sorry i didn't hear that i would

[2:53:46] Trustee Evans: not have a long-term tenant

[2:53:47] Trustee Evans: to gain period

[2:53:49] Trustee Elliott (probable): right so the conditions uh would remain the same um there hasn't been any neighbor

[2:54:01] Trustee Elliott (probable): concerns i guess we did have a question about the

[2:54:09] Trustee Evans: may i quickly interrupt are you stepping

[2:54:13] Trustee Evans: into discussion can you need me to leave the room

[2:54:14] Trustee Elliott (probable): oh um no i'm just reviewing if we have any more

[2:54:18] Trustee Elliott (probable): questions before you go um we talked about the permit yeah so

[2:54:28] Trustee Elliott (probable): issued on the date

[2:54:30] Voice 17: yeah so there

[2:54:31] Voice 17: was just a small administrative mistake that we had put the draft permit in the application

[2:54:37] Voice 17: didn't have that final condition that was added at the last meeting that said

[2:54:42] Voice 17: the short-term vacation rental use may only be in operation while the subject property is for sale

[2:54:48] Voice 17: that will still be in the draft permit it just wasn't in the report so it was a question about

[2:54:53] Voice 17: that in the correspondence but that condition remains in the permit and will be in it if it

[2:54:59] Voice 17: is approved

[2:54:59] Voice 12: okay do

[2:55:02] Trustee Elliott (probable): you have any

[2:55:02] Voice 12: questions no i don't

[2:55:06] Trustee Elliott (probable): think so so your intent is still to sell it

[2:55:09] Trustee Elliott (probable): oh yes okay and you just

[2:55:12] Trustee Elliott (probable): why haven't you listed it just no time no

[2:55:14] Trustee Evans: i didn't need to because the

[2:55:16] Trustee Evans: The long-term tent that I had in there while she was supposed to have left in June stayed longer.

[2:55:23] Trustee Evans: Plus, I'm using it for trades when they're coming here.

[2:55:26] Trustee Evans: So anyone off-island, I've been using it for the trades to stay in so I don't have to pay for their accommodation at Poets, which is not affordable for me.

[2:55:36] Trustee Evans: So I've got, I think, two more trades coming and that's it.

[2:55:39] Trustee Evans: and so yeah the the price was high and that's being dropped significantly now to

[2:55:45] Trustee Evans: encourage a sale so i do anticipate a sale at some point so okay great

[2:55:53] Trustee Elliott (probable): i don't have any more

[2:55:55] Trustee Elliott (probable): questions so we couldn't drop the

[2:55:57] Voice 12: student

[2:55:58] Trustee Elliott (probable): and then we'll debate thank you so much

[2:56:04] Trustee Elliott (probable): i guess she can see us oh

[2:56:12] Trustee Elliott (probable): yeah um so the applicant has left the building or the room

[2:56:18] Trustee Elliott (probable): so she can't influence us

[2:56:20] Trustee Elliott (probable): glare at us

[2:56:21] Trustee Elliott (probable): so I think the main concern from the

[2:56:24] Trustee Elliott (probable): letters in opposition was

[2:56:26] Trustee Elliott (probable): the need for

[2:56:28] Trustee Elliott (probable): rental housing

[2:56:30] Trustee Elliott (probable): were there any other

[2:56:32] Trustee Elliott (probable): concerns raised

[2:56:34] Trustee Elliott (probable): just on the merits

[2:56:36] Trustee Elliott (probable): of the application itself

[2:56:37] Trustee Elliott (probable): I didn't see any big red flags

[2:56:41] Trustee Elliott (probable): somebody said something about

[2:56:42] Trustee Elliott (probable): the two houses or

[2:56:43] Trustee Elliott (probable): I was a bit confused about that

[2:56:45] Trustee Elliott (probable): yeah to me

[2:56:48] Voice 14: me that the issue of renting long-term rentals versus short-term rentals, the factor that

[2:56:58] Voice 14: makes a lot of property owners make a decision on that is the complexities of dealing with

[2:57:06] Voice 14: the rental laws.

[2:57:10] Voice 14: So, you know, it's difficult to sell because it makes the property less attractive, less

[2:57:16] Voice 14: showable and you can't you know there's no easy way to evict or end a tendency if you're not

[2:57:24] Voice 14: moving into the place yourself and so those are decisions that are made for reasons that we have

[2:57:30] Voice 14: nothing to do with so

[2:57:31] Voice 14: we just have to respect that people make their own choices around that

[2:57:36] Voice 12: so

[2:57:36] Voice 14: i don't i don't see that anything we can i don't think we can make a decision on this

[2:57:44] Voice 14: request based on on that okay

[2:57:48] Trustee Elliott (probable): i agree i'm in favor of issuing the permit i think it probably

[2:57:56] Trustee Elliott (probable): should have been three years to begin with and she was trying to be cautious or just not

[2:58:02] Trustee Elliott (probable): i don't know why it wasn't made for three years but um i think the intent is to sell it's not

[2:58:10] Trustee Elliott (probable): kind of yeah and so do we need to add in to the resolution um issued on before we

[2:58:21] Voice 14: go there go ahead

[2:58:24] Voice 14: uh one of the issues that was brought up was that this puts the um there's some difficulties on the

[2:58:33] Voice 14: trustees on the local trust committee um and you know to refuse approval which raises concerns of

[2:58:41] Voice 14: impartiality. For me it would have been better if we would have resolved the short-term rental

[2:58:52] Voice 14: issue because now we're in a way we're making the decision without having that overall plan decided

[2:59:00] Voice 14: on beforehand. So I don't know I just don't know and we have things like the last decision we made

[2:59:10] Voice 14: based on the short-term rental was

[2:59:12] Voice 14: you have to live there

[2:59:14] Voice 14: we wouldn't allow it if you didn't

[2:59:17] Voice 14: live there but we

[2:59:19] Voice 14: didn't specify what

[2:59:21] Voice 14: there meant

[2:59:22] Voice 14: next door, how far next door

[2:59:25] Voice 14: is being there

[2:59:27] Voice 12: and

[2:59:27] Voice 14: so all those things we have

[2:59:29] Voice 14: addressed and yet now we're

[2:59:31] Voice 14: making a decision

[2:59:32] Voice 14: on those things without having

[2:59:35] Voice 14: the opportunity to kind of clarify

[2:59:37] Voice 14: all that

[2:59:38] Trustee Elliott (probable): just so I understand

[2:59:40] Trustee Elliott (probable): you do have a tup process in your your land use bylaw currently and any new to you any new

[2:59:50] Trustee Elliott (probable): stvrs after the legislation come in would have had to apply for a tup right that wouldn't have

[2:59:57] Trustee Elliott (probable): changed with whatever project we do

[3:00:00] Trustee Elliott (probable): um that is the current state of affairs is my understanding am

[3:00:05] Voice 4: i wrong yes

[3:00:07] Trustee Elliott (probable): they must apply

[3:00:07] Trustee Elliott (probable): for a tup they have to apply for it this is the process right right yeah so i'm not getting why

[3:00:15] Trustee Elliott (probable): this is you're feeling this is outside the or we should have resolved these issues before

[3:00:21] Trustee Elliott (probable): considering tups i

[3:00:23] Voice 12: don't know um

[3:00:31] Voice 5: i may yeah oh sorry um

[3:00:37] Planner Stockdill (probable): and just to clarify

[3:00:39] Planner Stockdill (probable): Yes, the TUP guidelines are in the official community plan, and the LTC has the discretion of the TUPs to base their decision wholly on the merits of that particular application.

[3:00:53] Planner Stockdill (probable): So this application is certainly different from the one previously, so you've got to look at it at the lens of the

[3:00:59] Planner Stockdill (probable): merits of this one and the parameters.

[3:01:02] Planner Stockdill (probable): Thanks for that reminder, yeah.

[3:01:07] Voice 14: Yeah, and I guess that's what I'm trying to do,

[3:01:10] Voice 14: just be consistent, right?

[3:01:13] Voice 14: So that we're not inconsistent.

[3:01:15] Voice 14: One consideration in one place is suddenly different.

[3:01:20] Voice 10: I'm

[3:01:21] Voice 14: still digesting this thing a little bit.

[3:01:23] Voice 14: Okay.

[3:01:29] Planner Stockdill (probable): The options for consideration is to approve the renewal

[3:01:36] Planner Stockdill (probable): for a certain time period or deny the application.

[3:01:41] Planner Stockdill (probable): you could request further information but i believe the applicant or the tup expires on

[3:01:48] Planner Stockdill (probable): in two days in two days so in two days two days the tup will expire if you decide to request

[3:01:56] Planner Stockdill (probable): further information send it to the epc or if you deny the application right and

[3:02:02] Trustee Elliott (probable): so then it's not

[3:02:03] Trustee Elliott (probable): a renewal it's a new application yeah right i

[3:02:10] Voice 14: think so this is a application for extension

[3:02:13] Voice 14: of the existing TUV.

[3:02:14] Voice 14: That's correct.

[3:02:15] Voice 14: It can be extended only once

[3:02:17] Voice 10: for a period of up to three years.

[3:02:20] Voice 10: What

[3:02:39] Voice 14: I want to make sure is that if it was not a trustee

[3:02:44] Voice 14: that was putting the extension application,

[3:02:50] Voice 14: however, if in a situation otherwise it was the same,

[3:02:54] Voice 14: are we deciding the exact same thing?

[3:02:56] Voice 14: I just want to make sure that we would.

[3:02:58] Voice 14: would

[3:02:59] Trustee Elliott (probable): were you deciding on the the application and that to me it means water impacts on neighbors

[3:03:08] Trustee Elliott (probable): um is there impact on the environment um is there strong objection to it um and i'm not seeing

[3:03:19] Trustee Elliott (probable): reasons that it's you know i think it's following all the rules it's not an unreasonable application

[3:03:28] Trustee Elliott (probable): I'm not it's irregardless of whether it's a trustee or not it's does this comply with

[3:03:34] Trustee Elliott (probable): um with the process we have and I think that's what fairness demands there's a fairness you've

[3:03:43] Trustee Elliott (probable): got to fulfill the criteria there there's a well with sufficient yield there's cisterns there's

[3:03:49] Trustee Elliott (probable): you know fireproofing you could like I think you'd have to give a good reason to deny it

[3:03:54] Trustee Elliott (probable): based on something and it would to me it's like well the community objects or there's

[3:04:03] Trustee Elliott (probable): many objections are that it wouldn't be used for a long-term rental unit which it's very common

[3:04:10] Trustee Elliott (probable): you know we've heard the applicant say they wouldn't rent it as a long-term rental unit so

[3:04:18] Trustee Elliott (probable): it's um it would sit empty because the intention is to sell okay

[3:04:25] Voice 14: so i'm just gonna clarify my own

[3:04:28] Voice 14: thoughts here so there's a different perspective from rentals some of our residents feel that we

[3:04:39] Voice 14: should discourage it discourage it as much as possible and others feel like it's uh it's okay

[3:04:44] Voice 14: it's okay or even you know work at making sure that we have it um you know for various reasons

[3:04:53] Voice 14: people have

[3:04:54] Voice 12: and

[3:04:55] Voice 14: i just want to share my my feeling on it is that uh because the legislation for that

[3:05:04] Voice 14: you know directs us is that we are to make the beauty of the islands available to british

[3:05:12] Voice 14: colombians in general is so we have to provide a way like we shouldn't block a way for for

[3:05:21] Voice 14: visitors to come here and stay here

[3:05:23] Voice 12: and

[3:05:24] Voice 14: so when there are opportunities for that to happen i am

[3:05:29] Voice 14: in favor of making that possible but i'm not encouraging uh short-term rentals but i think

[3:05:38] Voice 14: that when there's a legitimate and there's no concerns, as in this case, that we should approve

[3:05:45] Voice 14: it. And that's kind of my general view on this. And that if we don't utilize the opportunities

[3:05:57] Voice 14: that there could be, we're either driving visitors to find illegal places to stay,

[3:06:06] Voice 12: or

[3:06:07] Voice 14: we're just basically creating a frustrating outing for them

[3:06:12] Voice 14: where they come on the ferry and turn around and go back

[3:06:15] Voice 14: because they can't find a place to stay.

[3:06:17] Voice 14: And so I don't think we should be doing that.

[3:06:20] Voice 14: So given that outlook that I have, I support the application.

[3:06:27] Voice 14: But I wanted to say all of that to show that this is not a favoritism

[3:06:33] Voice 14: another trustee

[3:06:34] Voice 14: is what I would have done

[3:06:38] Voice 14: how I would have treated

[3:06:40] Voice 14: this to any applicant

[3:06:42] Voice 14: if given circumstances

[3:06:43] Voice 14: like if there

[3:06:46] Voice 14: were other concerns I would still

[3:06:48] Voice 14: reserve the right to address

[3:06:50] Voice 14: that

[3:06:51] Voice 14: and with the

[3:06:52] Voice 14: we did require

[3:06:54] Voice 14: we did deny

[3:06:56] Voice 14: an application

[3:06:59] Voice 14: because they did not live

[3:07:01] Voice 14: on the property

[3:07:02] Voice 14: and so that is still a concern

[3:07:05] Voice 14: of mine is that I don't think

[3:07:06] Voice 14: I like the rule

[3:07:09] Voice 14: or the policy that we

[3:07:10] Voice 14: uphold usually or have until now

[3:07:13] Voice 14: is that we don't approve them

[3:07:15] Voice 14: if they don't live on the island

[3:07:17] Voice 14: but we didn't define

[3:07:19] Voice 14: if it was on the island or if it

[3:07:21] Voice 14: was within a neighborhood or any of

[3:07:23] Voice 14: those things but I'm satisfied

[3:07:25] Voice 14: in this circumstance that

[3:07:26] Voice 14: the applicant is close enough

[3:07:29] Voice 14: nearby to address

[3:07:31] Voice 14: immediate concerns that may arise from people staying at the short-term rental right

[3:07:37] Voice 5: do we

[3:07:39] Trustee Elliott (probable): have an environment in the ocp that it has to be a principal residency or

[3:07:44] Voice 14: they have to

[3:07:44] Trustee Elliott (probable): live in the

[3:07:45] Trustee Elliott (probable): house because my understanding is they have to live if they live in the house they don't need

[3:07:49] Trustee Elliott (probable): to apply for a tup because it's considered a bread and back bed and breakfast bed and breakfast you

[3:07:55] you

[3:07:55] Trustee Elliott (probable): have to serve a meal yes but

[3:07:58] Trustee Elliott (probable): if you don't live in the house you do have to apply for a tup

[3:08:03] Trustee Elliott (probable): because you're now using a house a dwelling that is supposed to be used as a residence

[3:08:08] Trustee Elliott (probable): for a commercial purpose so i i wouldn't have to check with your ocp but unless south pender

[3:08:17] Trustee Elliott (probable): had opted into the principal residency requirement that's what would change that so i don't think you

[3:08:24] Trustee Elliott (probable): you can i don't think you'd need a tup if if the person lived in the house if it applies to the

[3:08:31] Trustee Elliott (probable): home base business yeah regulations for better home occupation

[3:08:34] Trustee Elliott (probable): but in interest of time yeah i

[3:08:37] Voice 21: know

[3:08:37] Trustee Elliott (probable): i'm in support if i'd seen a lot of letters coming in uh no then that would be a reason but

[3:08:46] Trustee Elliott (probable): the reasons for no's seem to be it should be for long-term rental and i think the applicant's just

[3:08:52] Trustee Elliott (probable): not that's not the intention of um yeah so i'm in support if you are prepared to

[3:09:02] Trustee Elliott (probable): and through the chair just

[3:09:03] Planner Stockdill (probable): so there's a recommendation on page

[3:09:06] Planner Stockdill (probable): 68 58 you may want to add a amendment after the renewal to you

[3:09:16] Planner Stockdill (probable): yeah it

[3:09:16] Planner Stockdill (probable): just has to reference it as previously issued on may 15th 2025 okay

[3:09:29] Trustee Elliott (probable): may 15th not may 2nd because the report was out on may 2nd but the tup was issued

[3:09:34] Trustee Elliott (probable): issued okay

[3:09:35] Voice 10: that's

[3:09:37] Trustee Elliott (probable): great yes do you want to do that and then just reading in the um

[3:09:43] Trustee Elliott (probable): as previously issued on May 15th, after that.

[3:09:47] Voice 14: I move that the South Pender Island Local Trust Committee

[3:09:50] Voice 14: approve

[3:09:53] Voice 14: issuance of Renewable Temporary Use Permit

[3:09:55] Voice 14: PL-TUP-2025-0416

[3:10:02] Voice 14: for a period of three years.

[3:10:04] Voice 4: Sorry, you're

[3:10:04] Voice 4: not in...

[3:10:05] Voice 14: Yeah, can I not...

[3:10:07] Voice 14: After that...

[3:10:08] Voice 14: Is that where it has to go?

[3:10:11] Voice 14: 0416

[3:10:11] Voice 14: 6 as previously issued on May 15th 2025 for a period of three years.

[3:10:19] Trustee Elliott (probable): Great, just check with the minute taker. Do you have that okay Catherine?

[3:10:23] Trustee Elliott (probable): Yes I do. Thank you so much. I'll second the motion. Discussion? No.

[3:10:29] Trustee Elliott (probable): We have discussed.

[3:10:33] Trustee Elliott (probable): that is carried thank you yes you're lucky i'm looking at my hand wonderful

[3:10:40] Trustee Elliott (probable): she hasn't

[3:10:42] Trustee Elliott (probable): okay

[3:10:42] Planner Stockdill (probable): chairman trustee evans comes back we have about 15 minutes yes i think it's really important

[3:10:52] Planner Stockdill (probable): to get to the new business a new business um and i really want to make sure that we have um

[3:10:58] Planner Stockdill (probable): in 18.1 there's the recommendations yes lgc meeting let's

[3:11:04] Trustee Elliott (probable): go to elect uh 18.1 first if you

[3:11:08] Trustee Elliott (probable): don't mind i'm sorry yes you're the lgc voted in favor okay so you have uh you can be in contact

[3:11:15] Trustee Elliott (probable): with stuff um so catherine we're gonna go to eighteen point one and two apologies for jumping

[3:11:22] Trustee Elliott (probable): around the agenda just to get meeting dates settled then we'll go back to 17 new business

[3:11:29] Trustee Elliott (probable): So the reason for the November 27th, 2026 meeting being changed to electronic, there's a two-week period right after the election where all the LTCs are holding their first meeting, and it's going to be nigh impossible for whatever chairs are elected to attend in person.

[3:11:50] Trustee Elliott (probable): So the meeting facilitator is asking everyone to change that meeting to electronic.

[3:11:55] Trustee Elliott (probable): if somebody wants to make that motion there just the first one that first one there yeah

[3:12:01] Voice 14: i will move that november 27th 26th meeting is changed to an electronic meeting okay

[3:12:08] Trustee Elliott (probable): and

[3:12:09] Trustee Evans: we face that yeah that's the board meeting just below it there we i move that south panda

[3:12:14] Trustee Evans: island local trust committee directs staff to change the november 27 2026 regular meeting

[3:12:19] Trustee Evans: to an electronic meeting yeah thank you

[3:12:23] Trustee Elliott (probable): moved do I have a seconder seconded by trustee Falk

[3:12:27] Trustee Elliott (probable): all those in favor excellent I'm gonna say whoever gets

[3:12:33] Trustee Evans: gets elected for that meeting

[3:12:35] Trustee Evans: it may require travel to someone with strong internet connectivity so that is my only

[3:12:42] Trustee Evans: recommendation yep

[3:12:43] Trustee Elliott (probable): so our next regularly scheduled meeting meeting scheduled for May 8th

[3:12:50] Trustee Elliott (probable): 2026 will be here at the south pender fire hall south pender island so we'll go back to 17.1 we've

[3:12:58] Trustee Elliott (probable): got a repeal bylaw this is a bit of administrative it's uh just cleaning up some administration

[3:13:07] Trustee Elliott (probable): trust council approved uh local trust committee meeting procedures bylaw and so we've got a series

[3:13:13] Trustee Elliott (probable): of repeal bylaws to read there's four of them and

[3:13:18] Trustee Evans: I would like to speak to this if I may

[3:13:20] Trustee Evans: okay I just have to page 97 right so um with this one the intent here was because of issues

[3:13:33] Trustee Evans: surrounding notices of meetings and and other elements if it is only on the website

[3:13:42] Trustee Evans: site that becomes problematic because people will have to know when to check their website

[3:13:48] Trustee Evans: um so that i we had changed it to put a notice up on the fire hall which is not correct as i've been

[3:13:56] Trustee Evans: advised since then so the what should be recommended instead is that it be changed

[3:14:03] Trustee Evans: to by replacing by posting the notice on the south kind of fire hall notice board with direct

[3:14:09] Trustee Evans: email or mail out so that we have

[3:14:12] Trustee Evans: a backup i think you skipped to the public notification

[3:14:15] Planner Stockdill (probable): bylaw that one you

[3:14:17] Planner Stockdill (probable): know it looks like we have attached the staff report to the wrong place

[3:14:20] Planner Stockdill (probable): we have to switch them oh that

[3:14:22] Planner Stockdill (probable): was yeah you

[3:14:23] Voice 5: sure no i felt okay no i might be on the wrong one so

[3:14:26] Voice 5: you're talking about

[3:14:29] Trustee Elliott (probable): notification we're talking about meeting procedures paid 197

[3:14:35] Trustee Elliott (probable): 37 right

[3:14:36] Trustee Evans: and this is the one that we were having the discussion on before with correct right

[3:14:44] Trustee Elliott (probable): so dag was trust council approved a meeting procedure bylaw that applies

[3:14:49] Trustee Elliott (probable): to all local trust committees and it's

[3:14:52] Trustee Elliott (probable): overrides your local trust committee

[3:14:54] Trustee Elliott (probable): bylaw um you can still have your meeting procedure bylaw but it is overridden and so just to clean it

[3:15:01] Trustee Elliott (probable): up this is a rescinding um bylaw or to to repeal your current meeting procedure you don't have to

[3:15:10] Trustee Elliott (probable): do it it just means there's going to be two different meeting procedures on the books but

[3:15:15] Trustee Elliott (probable): I know you disagreed with that

[3:15:18] Trustee Evans: now that I'm on the right page yeah um so the only differences

[3:15:26] Trustee Evans: differences between the original one and the one that trust council has provided to us

[3:15:33] Trustee Evans: the one that trust council created now includes procedures regarding delegations

[3:15:40] Trustee Evans: order and decorum invited presentations and public participation that were not included

[3:15:47] Trustee Evans: in our original ones everything else pretty much stays the same okay so this just now expands to

[3:15:53] Trustee Evans: provide us with direction on these items that we would not have clarity on prior

[3:15:58] Trustee Elliott (probable): okay um does it

[3:16:01] Trustee Elliott (probable): not also give us um oh yeah so unreleased agenda changing the period of fiscal year yeah that's

[3:16:12] Trustee Elliott (probable): right yeah

[3:16:13] Trustee Evans: that's

[3:16:14] Trustee Elliott (probable): right so

[3:16:18] Trustee Evans: yeah the the additional ones were getting the agenda sent out two days

[3:16:22] Trustee Evans: prior to the the again the agenda outline disseminated two days earlier

[3:16:30] Trustee Evans: than the agenda goes out so that the community and everybody involved has a

[3:16:35] Trustee Evans: has a little extra time to make any comments or submit questions in advance

[3:16:39] Trustee Evans: so that was another thing that was important yeah

[3:16:44] Trustee Elliott (probable): there are three four

[3:16:49] Trustee Elliott (probable): Four motions to page 97.

[3:16:54] Trustee Elliott (probable): So I can read

[3:16:54] Trustee Evans: the first one if you're ready.

[3:16:57] Trustee Evans: I know we are in a rush, but I don't want to rush discussion.

[3:17:01] Trustee Evans: Go ahead.

[3:17:02] Trustee Evans: I move that South Panda Island Local Trust Committee give bylaw number 130,

[3:17:07] Trustee Evans: cited as South Panda Island Local Trust Committee meeting procedures repeal bylaw number 130-2025.

[3:17:14] Trustee Evans: First reading.

[3:17:16] Trustee Elliott (probable): Thank you.

[3:17:17] Trustee Elliott (probable): So seconder.

[3:17:20] Trustee Elliott (probable): No? Okay, I'll second. Discussion on the motion?

[3:17:27] Voice 14: I will oppose it. It's on the principle that I think we should have the autonomy to make our own policies, and this takes away that autonomy.

[3:17:36] Voice 15: Yeah. Okay.

[3:17:38] Voice 4: Fair. All those in favour?

[3:17:42] Trustee Evans: Before we vote, I would just like to say for myself, while I understand the position that

[3:17:49] Trustee Evans: you're coming from, this is a meetings procedure bylaw and it is actually given as additional

[3:17:58] Trustee Evans: useful information that we were missing.

[3:18:01] Trustee Evans: So I will vote in support.

[3:18:03] Voice 12: Okay.

[3:18:04] Trustee Elliott (probable): Thank you.

[3:18:06] Trustee Elliott (probable): Are we ready to vote?

[3:18:07] Trustee Elliott (probable): Yeah.

[3:18:08] Trustee Elliott (probable): All those in favour?

[3:18:09] Voice 12: Aye.

[3:18:10] Trustee Elliott (probable): Any opposed?

[3:18:10] Trustee Elliott (probable): and that is carried and you'll just have to keep going sorry

[3:18:17] Trustee Evans: uh i move that south pender island

[3:18:20] Trustee Evans: local trust committee give bylaw number 130 cited as south pender island local trust committee

[3:18:26] Trustee Evans: meeting procedures repealed by law number 130 2025 second reading thank you

[3:18:33] Trustee Evans: i will second

[3:18:35] Trustee Elliott (probable): Second. Discussion

[3:18:36] Trustee Elliott (probable): over motion? No? Okay. All those in favour? Opposed? And that is carried.

[3:18:47] Trustee Evans: I move that South Pender Island Local Trust Committee give bylaw 130, cited as South Pender

[3:18:52] Trustee Evans: Island Local Trust Committee Meeting Procedures Repealed by Law No. 130-2025, third reading.

[3:18:59] Trustee Evans: Moved. I will second.

[3:19:02] Trustee Elliott (probable): Discussion? All those in favour? Opposed? That is carried.

[3:19:10] Trustee Evans: And I move that South Panda Island Local Trust Committee give by-law number 130, cited as South Panda Island Local Trust Committee Meeting Procedures Repeal By-law number 130, 2025, to the Islands Trust Executive Committee for consideration of approval.

[3:19:27] Trustee Elliott (probable): Thank you. Moved. I'm a second. Discussion? All those in favour? Opposed? That is carried.

[3:19:35] Trustee Elliott (probable): Great. Okay, now we can move to 17.2, which is on 101, which is the public notification bylaw.

[3:19:43] Trustee Elliott (probable): Um, so this again is a change to the current local trust committee note of the notification

[3:19:55] Trustee Elliott (probable): By-law number 131. Do we want to amend the types of publication? I do. You do. Okay.

[3:20:06] Trustee Elliott (probable): What are you thinking?

[3:20:08] Trustee Evans: So I'm going to be reading, I'm going to just read the

[3:20:16] Trustee Evans: recommendation, and I believe it's going to be in

[3:20:20] Trustee Evans: uh two three two two and three i guess um it's where it says by deleting in brackets

[3:20:30] Trustee Evans: number three by posting so that by posting the notice on the south end of fire hall notice board

[3:20:35] Trustee Evans: i'm going to replace it with uh by replacing by posting the notice on the south end of fire

[3:20:43] Trustee Evans: whole notice board with um just open up my thing again with direct email or mail out as was

[3:20:54] Trustee Evans: recommended by director marla okay

[3:20:56] Trustee Elliott (probable): so are you understanding the intent there you're good with

[3:21:00] Trustee Elliott (probable): it yep so

[3:21:01] Trustee Elliott (probable): you've had advice from staff and it basically has to meet the test of reliable

[3:21:06] Trustee Elliott (probable): suitable and accessible exactly you're both satisfied that is reliable suitable accessible

[3:21:11] Trustee Elliott (probable): accessible

[3:21:11] Voice 12: perfect

[3:21:12] Trustee Elliott (probable): and I understand why the previous one was not yes

[3:21:15] Planner Stockdill (probable): and just so the LTC

[3:21:17] Planner Stockdill (probable): is aware this is specific to notices for um that are required were required as newspaper ads so

[3:21:24] Planner Stockdill (probable): when you're talking about direct mail out that's to the entirety of everybody else out there so

[3:21:29] Planner Stockdill (probable): there is a cost to that and you're okay with taking on the cost but

[3:21:33] Trustee Elliott (probable): it said email notification

[3:21:35] Trustee Elliott (probable): or directing oh

[3:21:37] Planner Stockdill (probable): okay yes just

[3:21:38] Trustee Elliott (probable): wanted to make sure yeah yeah so are we still including

[3:21:43] Trustee Elliott (probable): notification on the website yes and social media that you're

[3:21:48] Trustee Elliott (probable): adding a section we're adding a third

[3:21:51] Trustee Elliott (probable): bullet so we're replacing

[3:21:52] Trustee Evans: the the third bullet with email or direct mail thank you yeah okay

[3:21:59] Trustee Evans: Okay, is that clear?

[3:22:00] Trustee Evans: Satisfied, yeah.

[3:22:01] Trustee Evans: Okay, so proceed.

[3:22:03] Trustee Evans: Are we good to go?

[3:22:04] Trustee Evans: Good to go.

[3:22:05] Trustee Evans: Okay, so I move that South Panda Island Local Trust Committee rescind a third reading of

[3:22:11] Trustee Evans: bylaw number 131 cited as South Panda Island Local Trust Committee Public Notification

[3:22:17] Trustee Evans: Bylaw number 131, 2025.

[3:22:20] Trustee Elliott (probable): Moved.

[3:22:21] Trustee Elliott (probable): One second here.

[3:22:23] Trustee Elliott (probable): I'll second that.

[3:22:23] Trustee Elliott (probable): Thank you.

[3:22:24] Trustee Elliott (probable): Seconded by Trustee Falk.

[3:22:25] Trustee Elliott (probable): Discussion on the motion.

[3:22:29] Trustee Elliott (probable): Okay, all those in favor?

[3:22:32] Trustee Elliott (probable): That is carried. This is the complicated one.

[3:22:35] Trustee Elliott (probable): So

[3:22:36] Trustee Evans: I hope you're ready with your fingers on the board over there.

[3:22:40] Trustee Evans: I move that South Panda Island Local Trust Committee amend bylaw number 131 cited as South Panda Island Local Trust Committee public notification bylaw number 131 2025 by replacing in brackets or open quotes to open quotes.

[3:23:00] Trustee Evans: iii close quotes by posting the notice on south tender fireball notice board with

[3:23:09] Trustee Evans: open quotes number two bracket iii close bracket uh uh direct email or mail out

[3:23:24] Trustee Evans: close quotes i'm just going to ask if the minute taker got that katherine

[3:23:37] Trustee Elliott (probable): do you have that okay

[3:23:38] Trustee Elliott (probable): Yes, I do.

[3:23:42] Trustee Elliott (probable): We'll move to our seconder. Seconded by Trustee Falk. Any discussion? We've had some good

[3:23:49] Trustee Elliott (probable): discussion. All those in favour? That is carried. Thank you. Do you want to ask Trustee Falk to

[3:23:56] Trustee Elliott (probable): read the last two? Oh, really?

[3:23:59] Voice 14: Let the South Pender Island Local Trust Committee give bylaw number 131 cited as South Pender Island

[3:24:07] Voice 14: and local trust committee public by a notification by law number 131 2025 third reading as amended

[3:24:15] Trustee Elliott (probable): i will second seconded by trustee evans any discussion problems in favor that is carried

[3:24:23] Voice 14: i will the south pender island local trust committee by law number 131 cited as south

[3:24:28] Voice 14: pender island local trust committee public notification by law number 131

[3:24:32] Voice 14: 1.25 be forwarded to the

[3:24:35] Voice 14: Islands Trust Executive Committee for consideration

[3:24:37] Voice 14: of approval.

[3:24:40] Trustee Elliott (probable): Seconded by Trustee Evans.

[3:24:41] Trustee Elliott (probable): Any discussion? All those in favour?

[3:24:43] Trustee Elliott (probable): That is carried.

[3:24:45] Trustee Elliott (probable): Excellent.

[3:24:46] Trustee Elliott (probable): You've got four

[3:24:47] Trustee Elliott (probable): minutes left.

[3:24:49] Trustee Elliott (probable): Four minutes for 17.3 short-term

[3:24:51] Trustee Elliott (probable): rental accommodation principal residence

[3:24:53] Trustee Elliott (probable): often. Do we want to consider

[3:24:55] Trustee Elliott (probable): the principal residence often?

[3:24:57] Trustee Evans: Not for me. Not for you.

[3:24:59] Trustee Evans: And I'm just going to briefly speak to that.

[3:25:02] Trustee Evans: So that opt-in means that you have to be living on the residence and that you can only be using an SDR for your cottage.

[3:25:11] Trustee Evans: I don't think that that works well for the people that we have on the island.

[3:25:17] Trustee Evans: So I would not support opting in at this point.

[3:25:21] Trustee Evans: We can opt in later should that change.

[3:25:24] Trustee Evans: But for this year, I don't feel that we need to opt in.

[3:25:27] Voice 5: Yeah, I

[3:25:28] Trustee Elliott (probable): think it's good to have the consideration of this in the background.

[3:25:31] Trustee Elliott (probable): but if you're going to advance a project on short-term vacation rentals you could consider

[3:25:37] Trustee Elliott (probable): it then any thoughts trustable no

[3:25:41] Voice 14: i think at this point we don't need to opt in okay

[3:25:45] Trustee Elliott (probable): so no action on 17.3 we've covered our upcoming meetings um so now we can move and i'm going to

[3:25:54] Trustee Elliott (probable): leave it to you trustees i will leave the computer we're fine with all that if you don't mind packing

[3:26:00] Trustee Elliott (probable): I

[3:26:00] Voice 14: mean to

[3:26:04] Trustee Elliott (probable): hear the report the only thing is the reconciliation and relationship building report

[3:26:08] Trustee Elliott (probable): to have that recorded in the minutes is needed if you wanted to jump on the link you could with

[3:26:14] Trustee Elliott (probable): your laptop yeah

[3:26:16] Trustee Evans: but the only thing would loosen is the video right yeah yeah so let's let's go

[3:26:20] Trustee Evans: in that route so if we just take five minutes to get set up and then we're

[3:26:27] Trustee Elliott (probable): just going to reset

[3:26:27] Trustee Elliott (probable): that's for two or three minutes trustee folk is going to jump into oh do you have a panelist link

[3:26:33] Trustee Elliott (probable): you must it's in your email oh what's happening i think your panelist link is in your email

[3:26:39] Trustee Elliott (probable): yeah

[3:26:39] Voice 8: okay i

[3:26:42] Voice 5: can forward it

[3:26:46] Voice 8: sure

[3:26:47] Voice 19: elliot i'll invite trustee folk now oh could you thank you

[3:26:52] Voice 19: we'll

[3:26:53] Voice 8: be still be heading until yeah

[3:26:55] Trustee Elliott (probable): yeah we're going to go through reports and to have a second

[3:27:00] Trustee Elliott (probable): town hall and then hopefully we'll be in a place where we can do the income that i can jump on

[3:27:07] Trustee Elliott (probable): yeah thanks for hanging in there seth in the background heroes appreciate everybody i'm so

[3:27:15] Trustee Elliott (probable): great i have read your report thank you so much i heard your comments thank you very much

[3:27:22] Voice 19: if trustee falc opens his zoom he'll get the um notification of the meeting

[3:27:42] Voice 5: thanks everybody for coming

[3:27:52] Voice 5: We're just

[3:27:53] Voice 5: leaving the staff, but trustee Falk is taking

[3:27:55] Trustee Elliott (probable): over, so the meeting is going to continue.

[3:27:59] Trustee Elliott (probable): We just

[3:28:00] Voice 4: have to let people

[3:28:01] Trustee Elliott (probable): run for the ferry.

[3:28:19] Voice 5: Lisa, can you send it to us by email? It's not

[3:28:22] Voice 5: coming up on Zoom.

[3:28:23] Voice 5: zoom. Okay. Last meeting, see if I can send it to him.

[3:28:32] Voice 8: You know, the top pieces are

[3:28:53] Voice 8: handled like this one by two on top so

[3:28:55] Voice 8: i'm getting hold of it

[3:28:57] Voice 10: yeah sure it's

[3:29:05] Voice 11: probably a good start

[3:29:10] Voice 11: six five seven nine there we go

[3:29:15] Trustee Elliott (probable): no six five seven nine

[3:29:20] Voice 8: four

[3:29:21] Trustee Elliott (probable): zero eight one

[3:29:25] Trustee Elliott (probable): uh four zero eight one five four six i

[3:29:32] Voice 10: think so yeah let's try that

[3:29:44] Voice 21: thanks everybody

[3:29:45] Voice 21: i'm sorry

[3:29:46] Voice 5: can we just we'll carry it out with this

[3:29:49] Trustee Elliott (probable): i think he's um joined now

[3:29:52] Trustee Elliott (probable): Do you see him?

[3:29:56] Trustee Elliott (probable): Yes, he's joining now.

[3:30:35] Voice 13: uh okay i'm gonna quit

[3:30:46] Voice 10: can you

[3:30:47] Voice 14: hear me okay

[3:30:51] Voice 10: before yes

[3:30:52] Voice 19: trusty folk we can hear you

[3:30:53] Voice 19: Great.

[3:30:55] Voice 19: Oh, yeah.

[3:30:57] Voice 10: It'll be our first time, though.

[3:31:15] Voice 10: Thanks for getting excited here.

[3:31:16] Voice 10: Sorry about the disruption, everyone.

[3:31:19] Voice 10: Bye bye.

[3:31:20] Voice 10: Great.

[3:31:21] Voice 10: Thank you.

[3:31:22] Voice 10: Bye.

[3:31:22] Voice 10: Bye.

[3:31:23] Voice 10: Bye.

[3:31:23] Voice 10: Bye.

[3:31:23] Voice 10: Bye.

[3:31:23] Voice 10: Bye.

[3:31:23] Voice 10: You know,

[3:31:26] Voice 10: The people are supposed to find me now.

[3:31:30] Voice 10: Over like,

[3:31:31] Voice 1: Bob,

[3:31:34] Voice 10: thank you.

[3:31:49] Voice 2: No,

[3:31:51] Voice 10: no,

[3:31:51] Voice 10: no.

[3:31:51] Voice 10: Yeah.

[3:31:52] Voice 10: It's safe with a bit of.

[3:31:53] Voice 10: And I can't see stuff in videos or on show.

[3:31:58] Voice 10: Oh no.

[3:31:59] Voice 10: I just

[3:32:00] Trustee Elliott (probable): love that I can

[3:32:01] Voice 10: define, like in getting it here,

[3:32:04] Voice 10: you know what,

[3:32:05] Voice 10: there's something on the other end.

[3:32:08] Voice 10: It's different time, I'm all up here.

[3:32:16] Voice 14: We didn't decide on, so continue the sharing then.

[3:32:20] Voice 14: You're the first to answer.

[3:32:22] Voice 10: Yeah, I know you do.

[3:32:23] Voice 14: I can't repeat myself.

[3:32:25] Voice 14: Yeah.

[3:32:26] Voice 10: Somebody.

[3:32:28] Voice 14: All right.

[3:32:31] Voice 10: I

[3:32:31] Voice 14: don't really want to stay past 2 o'clock.

[3:32:34] Voice 14: No, you're not going to.

[3:32:35] Voice 10: Okay.

[3:32:38] Voice 10: We actually have to find out.

[3:32:40] Voice 10: Maybe that time is when Amy goes on.

[3:32:42] Voice 10: Yeah.

[3:32:43] Voice 10: I was

[3:32:44] Voice 14: going straight into tone 42.

[3:32:46] Voice 10: I know.

[3:32:55] Trustee Evans: I'm not

[3:32:57] Trustee Evans: going to have to wait for him because it's like the work projects reports.

[3:33:05] Voice 10: Which number are you?

[3:33:07] Voice 10: Page 88.

[3:33:13] Voice 14: Which item is the agenda?

[3:33:15] Voice 8: 16.

[3:33:16] Trustee Evans: 16. You haven't done 16.

[3:33:19] Voice 19: Obviously, Falk.

[3:33:21] Voice 19: Yep.

[3:33:23] Voice 10: As

[3:33:23] Voice 19: the meeting wasn't technically recessed, we're still live streaming.

[3:33:27] Voice 19: Do you want me to put a break slide up?

[3:33:28] Voice 19: Will you be a little bit?

[3:33:31] Trustee Evans: You can put a break slide up for right now.

[3:33:33] Trustee Evans: I'm just going to text Toby and Kim and see if Kim's available to give the report while she's driving.

[3:33:40] Voice 19: Okay.

[3:33:41] Voice 19: I will put a break slide up for five minutes.

[3:33:44] Voice 19: When you're ready, just tell me you're ready to reconvene.

[3:33:46] Voice 19: Thank you.

[3:35:08] Voice 10: no no no i wrote like two lines

[3:35:11] Voice 10: that is that

[3:35:26] Voice 20: that will go anytime there's nothing timely in it so

[3:35:29] Voice 10: right yeah so i'll do i think you're a x so i'll just yeah yeah i'm okay

[3:35:38] Voice 10: I think so, because I

[3:35:39] Voice 20: think it's confusing,

[3:35:41] Voice 10: because they, it's February or

[3:35:45] Voice 10: March, and March is for me, like

[3:35:47] Voice 1: it is, and I think it just gets

[3:35:49] Voice 10: confusing with the month that we refer to.

[3:35:53] Voice 10: Yeah, yeah, yeah.

[3:35:54] Voice 10: So I think you got it.

[3:35:56] Voice 10: I've got it.

[3:35:56] Voice 10: Yeah.

[3:35:57] Voice 10: All right, well, give her a minute.

[3:36:03] Voice 10: And then if I don't hear back, no, we can't.

[3:36:06] Voice 10: I don't think you did.

[3:36:10] Voice 10: Oh, location.

[3:36:12] Voice 10: The only thing I don't have is the letter for the first nation.

[3:36:18] Voice 10: Relationship building.

[3:36:19] Voice 10: I don't know.

[3:36:20] Voice 10: I don't know whether we'll be able to get together, but I'll grab the shirt.

[3:36:25] Voice 10: One second.

[3:36:27] Voice 14: You guys are good at this.

[3:36:28] Voice 10: What I'm saying is, you

[3:36:29] Voice 10: know, most of the conversation,

[3:36:43] Voice 14: I don't know if they have good service in the car.

[3:37:14] Voice 18: We're going to

[3:37:15] Voice 10: be convened

[3:37:16] Voice 18: because I'm not able to get a hold of Kim.

[3:37:18] Voice 18: So if you can start the live streaming again.

[3:37:24] Voice 10: Okay, thank you, everyone.

[3:37:25] Voice 18: We are back online again.

[3:37:28] Trustee Evans: Thank you.

[3:37:29] Trustee Evans: you um so we're not able to get a hold of kim to find out whether or not she's going to be able to

[3:37:35] Voice 11: we

[3:37:37] Trustee Evans: have been able to get a hold of kim to find out whether or not she can join us in route but

[3:37:40] Trustee Evans: we can't wait 20 minutes for them to get to the ferry so we're going to proceed um so we're now

[3:37:46] Trustee Evans: moving on to item 16 which are the reports and 16.1 is the work programs report that was attached

[3:37:54] Trustee Evans: we have the minor project which was the minor lub review project and the activity and that is

[3:37:59] Trustee Evans: currently blank now and the item number two is the STVR regulation and policy

[3:38:05] Trustee Evans: review so this is sitting in our active projects report and we made a motion on

[3:38:11] Trustee Evans: that earlier so we will see what happens there and bring that back at the next

[3:38:17] Trustee Evans: meeting. Any questions? Moving on then to 16.2 which is the applications

[3:38:26] Trustee Evans: Patients report dated February 2026, which is also attached.

[3:38:30] Trustee Evans: These are the future project reports, of which we have seven items in here.

[3:38:36] Trustee Evans: So we have the development permit areas, sea level rise and shoreline erosion, First Nations language, groundwater sustainability project,

[3:38:46] Trustee Evans: raptor nest mapping, shoreline review project, and the target OCP review.

[3:38:52] Trustee Evans: view those are going to remain on the future projects report list and most likely those

[3:39:00] Trustee Evans: won't get viewed again until the incoming trustees from the elections in 2026 and that's also based

[3:39:11] Trustee Evans: on the trust council's decision not to engage in further work that's not already on the books

[3:39:20] Trustee Evans: any discussion questions no good okay moving on then to 16.3 um let me just have a look here what

[3:39:30] Trustee Evans: we're seeing um open applications report where is that um

[3:39:35] Voice 14: 92 93 or 92.

[3:39:39] Trustee Evans: this is adopted policies

[3:39:46] Trustee Evans: okay so um yeah so then yeah applications report so on this one we have the application

[3:39:56] Trustee Evans: which we just heard today

[3:39:57] Trustee Evans: for the variance of the

[3:39:59] Trustee Evans: siting of the retaining wall

[3:40:01] Trustee Evans: and

[3:40:03] Trustee Evans: we heard from

[3:40:05] Trustee Evans: Planner Belcher so

[3:40:07] Trustee Evans: we had that discussion already

[3:40:10] Trustee Evans: as well as the

[3:40:13] Trustee Evans: application to renew the

[3:40:15] Trustee Evans: vacation TUP so that's been

[3:40:17] Trustee Evans: addressed in this meeting.

[3:40:20] Trustee Evans: Any questions, concerns on this?

[3:40:23] Trustee Evans: Moving on then to

[3:40:24] Trustee Evans: 16.3 we have the trustee

[3:40:26] Trustee Evans: local expense report

[3:40:28] Trustee Evans: which, as was discussed earlier as well, we are underspending on that by about 50%.

[3:40:35] Trustee Evans: So that's good. It's better to be underspending than overspending.

[3:40:41] Trustee Evans: Again, that's mainly for information.

[3:40:44] Trustee Evans: We have our adopted policies, so I'm guessing no further discussion there.

[3:40:48] Voice 14: No, no discussion.

[3:40:51] Trustee Evans: Adopted policies and standing resolutions.

[3:40:52] Trustee Evans: So those are included in the agenda, if you wish to see what standing resolutions we currently

[3:40:58] Trustee Evans: have on self-pender, please feel free to review those.

[3:41:04] Trustee Evans: And for the, I'm going to skip 16.5 and 16.6, and 16.7, which is the Owners Trust Conservancy

[3:41:15] Trustee Evans: Report.

[3:41:16] Trustee Evans: We had a bit of a briefing from Chair Elliott during her opening statement, during her chair

[3:41:22] Trustee Evans: report.

[3:41:24] Trustee Evans: so we will leave that there. I'm going to go back to 16.6 and I'm going to ask if either of you have

[3:41:33] Trustee Evans: another copy of the report so I can read it out. I

[3:41:37] Trustee Evans: have to speak into the microphone here. Oh thank

[3:41:43] Trustee Evans: you I didn't have a copy of this. Okay so going back to 16.6 we have our Reconciliation and First

[3:41:51] Trustee Evans: nation relationship building report and it reads by now most community members have seen the new

[3:41:58] Trustee Evans: welcome sign at the t junction where otter bay road meets bedwell harbor road welcoming welcoming

[3:42:04] Trustee Evans: visitors to sadea's traditional homeland of the wasanic people provided in cooperation with the

[3:42:11] Trustee Evans: pender chamber of commerce there is also a new three panel sign at the entrance to the hall

[3:42:16] Trustee Evans: providing cultural recognition and history of the Wasanich people on Sudeus. These installations

[3:42:23] Trustee Evans: were supported by a grant from the Victoria Foundation in partnership with the Pender

[3:42:27] Trustee Evans: Community Hall Society. This installation will be formally recognized with a cultural ceremony

[3:42:33] Trustee Evans: later in the spring. I'm not very good at reading the next bit.

[3:42:40] Voice 2: Just go to the English. Thank you,

[3:42:43] Trustee Evans: you i apologize walking in two worlds this is a film produced by emily olsen of the satlip

[3:42:49] Trustee Evans: first nations at brentwood bay she tells the story of the sanich school board and the founding of the

[3:42:55] Trustee Evans: tribal school after the closure of the indian day school there the film is co-sponded by the

[3:43:00] Trustee Evans: sadeas truth and reconciliation circle and the pender island conservancy and pica walking in

[3:43:08] Trustee Evans: two worlds will be shown at the pender island community hall on sunday march 15th at 2 p.m

[3:43:12] Trustee Evans: Emily Olsen will be present for a discussion following the film and I do

[3:43:17] Trustee Evans: recommend as many people go to see this as possible. I've heard really good

[3:43:21] Trustee Evans: things about it. A new longer-term project is now being planned to develop

[3:43:26] Trustee Evans: a Wasanich Field School and outdoor learning for students from the Wasanich

[3:43:30] Trustee Evans: Tribal School at the reserve land at Kenanoo. Thank you so much.

[3:43:37] Trustee Evans: This project will include an outdoor covered classroom and camping facilities

[3:43:41] Trustee Evans: to be matched by the Wasanage School Board.

[3:43:44] Trustee Evans: And this report was provided to us

[3:43:46] Trustee Evans: by Monica and Paul Petrie.

[3:43:48] Trustee Evans: Thank you very much.

[3:43:51] Trustee Evans: Would you like to add anything else to your report?

[3:43:54] Trustee Evans: And if so, if I could ask you to come closer to...

[3:43:57] Voice 10: That's it.

[3:43:58] Voice 10: Okay, thank you.

[3:43:59] Voice 10: Thank

[3:43:59] Trustee Evans: you very much.

[3:44:01] Trustee Evans: Okay.

[3:44:02] Voice 10: Thank you.

[3:44:03] Trustee Evans: I don't have anything to say

[3:44:05] Trustee Evans: for the Local Trust Committee webpage.

[3:44:08] Trustee Evans: I don't have anything new on there.

[3:44:09] Trustee Evans: I don't know if you do.

[3:44:10] Voice 14: No, I'm good.

[3:44:11] Trustee Evans: Okay.

[3:44:14] Trustee Evans: And so the next item that we have on the agenda will be the town hall, which we will open and this will give us.

[3:44:22] Trustee Evans: I don't see anyone urgently bouncing in their seats.

[3:44:27] Trustee Evans: OK, so we'll have about 15, 20 minutes on the town hall.

[3:44:34] Trustee Evans: So first speaker,

[3:44:36] Voice 13: John, 9, 9, 2, 5, 7.

[3:44:39] Voice 13: May

[3:44:39] Trustee Evans: I ask if you come a little close just because we no longer have the microphone, so it doesn't pick up as well.

[3:44:44] Trustee Evans: I can just get you to come over here.

[3:44:46] Voice 13: So Jonka Herjock, 9925 South Women's Drive.

[3:44:49] Voice 13: I want to talk about two areas.

[3:44:53] Voice 13: First of all, with regard to the trust policy statement,

[3:44:58] Voice 13: it's always easier to critique something

[3:45:02] Voice 13: that is in front of you

[3:45:04] Voice 13: than it is to craft something from a void.

[3:45:09] Voice 13: You need to put a pennant, a flag in the ground

[3:45:14] Voice 13: to start to aggregate opinions and ideas and whatever else and it's a very difficult part

[3:45:23] Voice 13: of public engagement that people often don't engage until it's a long way into the process.

[3:45:32] Voice 13: I think that it was a tremendously difficult undertaking to get the draft that was put in

[3:45:39] Voice 13: in front of us as perfect or as imperfect as it was.

[3:45:43] Voice 13: And so in a way I'm disappointed

[3:45:46] Voice 13: that we are discarding what has been done

[3:45:52] Voice 13: with the view towards starting over.

[3:45:54] Voice 13: I think that based on my own opinion and comments

[3:45:59] Voice 13: and those of other people I've talked to,

[3:46:03] Voice 13: there were a lot of constructive feedback provided

[3:46:08] Voice 13: that could have helped to shape a different outcome

[3:46:12] Voice 13: rather than not support it and start all over again.

[3:46:16] Voice 13: So that's my first one.

[3:46:17] Voice 13: The second one is with regard to the rip-rapple on the ground.

[3:46:27] Voice 13: And I heard some things today that I really felt

[3:46:30] Voice 13: could not go without being addressed.

[3:46:35] Voice 13: So I first want to say that I'm about six reports in

[3:46:41] Voice 13: in on hardshore or foreshore hardening and the consequence of that probably have another dozen

[3:46:48] Voice 13: reports that have accumulated in terms of trying to understand the implications of this the vast

[3:46:55] Voice 13: majority of those support the fact that foreshore hardening has broader damaging environmental

[3:47:02] Voice 13: consequences depending on the nature of the construction so erosion is a natural process

[3:47:10] Voice 13: as is the move movement of nutrients from the land to the land to the water

[3:47:18] Voice 13: body. Siltation is also a part of the regenerative process for the beach and

[3:47:25] Voice 13: the ocean that's in front. Constructing a hard barrier truncates that, stops that

[3:47:32] Voice 13: that process. So that's the first way in which making an assumption that you need to act to stop

[3:47:42] Voice 13: because that has some greater benefit. The only benefit of that typically is for the property

[3:47:48] Voice 13: value and the property moment. It's actually environmentally damaging to do that work.

[3:47:56] Voice 13: There are, there's all sorts of evidence and guidance in terms of how to deal with

[3:48:03] Voice 13: finding ways to mitigate erosion, protecting trees and so forth. And in this case those

[3:48:12] Voice 13: processes were not followed. These people took action and they did something that's

[3:48:18] Voice 13: actually damaging. Not only will it run the risk of damaging the broader environment,

[3:48:25] Voice 13: environment. We know that there was a known archaeological site. There's a known species

[3:48:33] Voice 13: at risk overlay. There's a sensitive ecosystem overlay. All of those things were disregarded

[3:48:42] Voice 13: for an action that was taken to prevent further erosion, as they say, which is a natural process.

[3:48:51] Voice 13: An argument was put forward that the work has already been done. It's more damaging

[3:48:55] Voice 13: to go back and alter that in some way by that argument one could extend that i can go ahead

[3:49:03] Voice 13: on my lot and build a structure on the shoreline or 25 feet back from shoreline or any other

[3:49:10] Voice 13: sensitive ecosystem build something someone complains you stop me and uh you say you say

[3:49:18] Voice 13: well it would be harder and more damaging to take that out than it is to to leave it so we're going

[3:49:25] Voice 13: to approve it in that sense of really dangerous precedent. And so it not only applies to that

[3:49:32] Voice 13: situation, it applies to other situations. So my understanding of what our role is as stewards of

[3:49:40] Voice 13: this place and the Islands Trust is to protect the environment, protect the ecosystem, protect

[3:49:48] Voice 13: species at risk, protect land values, all those things are all actions that are part of the

[3:49:53] Voice 13: consideration but i don't i don't feel that i'm not i'm not sure that those are being given to

[3:50:03] Voice 13: just do so i wholly you know i understand someone acted in a way maybe they they did it consciously

[3:50:11] Voice 13: maybe they did it unconsciously but we shouldn't reward them for that action particularly when

[3:50:16] Voice 13: their action not only damages their own property in the long term that might protect some trees

[3:50:22] Voice 13: in a section of their shoreline but they have more shoreline it's a large large property but that it

[3:50:27] Voice 13: also did all those other things and it also affects all the adjacent properties so i think

[3:50:31] Voice 13: we have to be very careful okay

[3:50:38] Voice 10: any

[3:50:42] Voice 4: other helpful comments anyone would like to make sure

[3:50:47] Voice 9: something

[3:50:49] Voice 9: something to say i i have to say um paul petrie um what i'm what i want to say is uh i'm very

[3:51:02] Voice 9: much appreciative that you recognize the strong feelings that people in this community have

[3:51:09] Voice 9: around the issue of the trust policy statement um i also appreciate you recognizing that and making

[3:51:18] Voice 9: at least our community's voice brought forward

[3:51:21] Voice 9: from the Trust Council.

[3:51:24] Voice 9: One of the things I don't understand,

[3:51:27] Voice 9: and you haven't addressed,

[3:51:28] Voice 9: there's two things I think would be helpful

[3:51:29] Voice 9: to have you both address.

[3:51:32] Voice 9: One of the things I don't understand

[3:51:34] Voice 9: is how much of your own work

[3:51:40] Voice 9: went into bringing us the current Trust Policy Statement.

[3:51:46] Voice 9: As chair of the Programs Committee,

[3:51:48] Voice 9: you actually led the creation of this

[3:51:50] Voice 9: as you told me when we sat here together that you drove five meetings in six weeks or something like

[3:51:56] Voice 9: that to get it all so you brought this to us uh and what i didn't hear and what i'd be interested

[3:52:03] Voice 9: in hearing is uh have you changed your view about what you brought to us

[3:52:08] Voice 4: um if you would want to

[3:52:11] Voice 4: respond to you

[3:52:11] Voice 9: well if you i can finish and then you can respond or now whatever you want i don't

[3:52:19] Trustee Evans: I think

[3:52:20] Voice 10: we

[3:52:21] Trustee Evans: went through the timeline here. By the time we received it, we were receiving

[3:52:31] Trustee Evans: advice, external advice, and it immediately went into a review of the document of the

[3:52:37] Trustee Evans: work that staff had done. And we didn't have a conversation as to whether or not it was

[3:52:43] Trustee Evans: appropriate to look at the end results and see if it was the right direction to continue heading

[3:52:49] Trustee Evans: down, we immediately went into a full review of what we had been given. And that review ended and

[3:52:59] Trustee Evans: came to the public. And yes, I was on trust programs as the chair. So I was chairing the

[3:53:05] Trustee Evans: meetings with those discussions for those meetings by the time it came to us. And all that we were

[3:53:12] Trustee Evans: doing was looking at what we had been given, and whether or not some of the language needs to be

[3:53:18] Trustee Evans: tightened up, or tweaked. So what you received is what we were pretty much given by staff. So this

[3:53:29] Trustee Evans: is not our work, this is the work that we were given. And yes, a lot of work, we put in a

[3:53:37] Trustee Evans: significant amount of evidence. My personal position on this was, I thought we needed to

[3:53:47] Trustee Evans: stop and take a look and see whether or not the direction we're heading in was the right direction

[3:53:52] Trustee Evans: for all of the Allens generally, and what are we trying to achieve, and whether or not a complete

[3:53:58] Trustee Evans: rewrite was an appropriate way to go versus an amendment. And that's what I've heard from the

[3:54:04] Trustee Evans: community as well.

[3:54:05] Voice 9: Thank you. So just before I go to the second thing, you talked about what was

[3:54:16] Voice 9: put before you. One of the things that was before you was the 2021 trust policy draft that was

[3:54:22] Voice 9: nearly complete. That was on the table. That's in the 2050 report. Sorry, I don't want to have

[3:54:31] Voice 9: have to dialogue okay how about the second thing i just wanted to point out i wanted to

[3:54:35] Trustee Evans: i need to

[3:54:36] Trustee Evans: i'm going to correct

[3:54:37] Trustee Evans: you what we were given was a document that you see ahead of it and in your

[3:54:41] Trustee Evans: hands now

[3:54:42] Voice 9: that was the only thing you could deal with

[3:54:44] Trustee Evans: yes okay so that that document that we

[3:54:47] Trustee Evans: received there were 32 amendments by the outgoing trust council that were put into place and that

[3:54:53] Trustee Evans: was the document we received with those 32 amendments put in which we hadn't seen until

[3:54:59] Trustee Evans: until the March or May meeting, which was the first time we got to see with all of those

[3:55:05] Trustee Evans: amendments from the previous Trust Council, those did not come from this Council.

[3:55:12] Voice 9: And I'm having a little blood sugar moment without lunch, so I've just lost my point.

[3:55:34] Voice 9: No worries.

[3:55:35] Trustee Evans: I

[3:55:35] Voice 9: can continue to read it.

[3:55:36] Voice 9: I need to sit down.

[3:55:37] Voice 9: I'm

[3:55:37] Trustee Evans: a little bit dizzy.

[3:55:38] Voice 9: Yeah, sit

[3:55:38] Trustee Evans: down, sit down.

[3:55:38] Trustee Evans: If you come up with it again, please.

[3:55:40] Trustee Evans: And I'm just happy to re-clarify that point.

[3:55:44] Trustee Evans: point. Do you need juice or something? No, I'm okay. So just to clarify, because I think there

[3:55:50] Trustee Evans: has been a little confusion there, the 2021 document, that council then made those 32

[3:55:57] Trustee Evans: resolutions. It was turned over to staff. Staff implemented those 32 resolutions. Part of that

[3:56:03] Trustee Evans: was going to First Nations, getting First Nations input, and applying it to the document. So by the

[3:56:08] Trustee Evans: time they had completed all of that work, that was what we were given, and that's what we had

[3:56:13] Trustee Evans: had to review. We couldn't go back, because that work had been

[3:56:19] Trustee Evans: handed over to First Nations already. It had already gone

[3:56:22] Trustee Evans: through a referral process. So we couldn't go back. All we

[3:56:28] Trustee Evans: could do was go forward. But like I said, the conversation

[3:56:31] Trustee Evans: was never had as to whether or not that path was a right path

[3:56:34] Trustee Evans: to be heading down. So this is where we are.

[3:56:38] Voice 14: I can just add to that, I think all of South Bend residents

[3:56:44] Voice 14: residents should hopefully have the opportunity to sit as a trustee for a term. Because what I

[3:56:52] Voice 14: found out, and I think every previous trustee has found out, is the structure of the bureaucracy

[3:57:00] Voice 14: that we're guided by prevents us from having very much power. What would appear that would

[3:57:07] Voice 14: be our job ends up impossible for us to actually do. And that, in my opinion, used to be addressed

[3:57:17] Voice 14: and even getting that addressed is not something that's easy to accomplish.

[3:57:21] Voice 14: So just sharing that so that you have that background is that if you're looking at us

[3:57:26] Voice 14: and why aren't they doing something, oftentimes it's because we tried and we couldn't.

[3:57:33] Voice 14: And it's frustrating for you and it's frustrating for us.

[3:57:39] Voice 14: But it's a reality.

[3:57:40] Voice 14: That's the system that we're working with and we have to somehow live with it

[3:57:44] Voice 14: or hopefully address it at some point, piece by piece, and see if we can improve the systems.

[3:57:52] Voice 14: Thank

[3:57:55] Voice 9: you. I still would like to, the second thing I wanted to raise

[3:58:03] Voice 9: was the issue of the definition of unique amenities, and ask you each what your current

[3:58:11] Voice 9: view is after reading the submissions from people on that issue.

[3:58:18] Voice 4: go first um what we received that from the

[3:58:22] Trustee Evans: from from that inquiry um to the powers that are higher

[3:58:28] Trustee Evans: than us was that it is meant to be interpreted by whoever is sitting in this chair as trust

[3:58:34] Trustee Evans: counsel and your local trust people they are not going to define it it is up to the person sitting

[3:58:39] Trustee Evans: here elected officials cannot be fettered so that is a legislative thing

[3:58:49] Trustee Evans: so the government isn't going to define it I would have to take a look to see

[3:58:58] Trustee Evans: what that is and whether whether that that came as part of a conversation at

[3:59:04] Trustee Evans: one of the conferences was I know for sure and I would have to have a look

[3:59:11] Trustee Evans: elsewhere. We've

[3:59:15] Trustee Evans: received responses back from various ministers

[3:59:22] Trustee Evans: and they're like this will not be defined it is up to the Council of the

[3:59:27] Trustee Evans: day to make that interpretation. I

[3:59:30] Voice 9: guess the reason I asked that was that the

[3:59:32] Voice 9: minister's letter of April 28, 2025 did express the ministry's perspective on

[3:59:39] Voice 9: this and it seemed to me that the consensus definition as it was described

[3:59:44] Voice 9: was quite the contrary of that. So that's why I'm asking a question from your view.

[3:59:50] Trustee Evans: I believe that that was in reference to the environment versus unique

[3:59:56] Trustee Evans: amenities. So I just want to make sure that we're talking about the same thing.

[4:00:00] Voice 10: How would we just let

[4:00:02] Voice 9: her get there?

[4:00:05] Voice 14: Did you want my response to that, or have you here?

[4:00:13] Voice 14: Yeah, I think it's an unfortunate term to use

[4:00:17] Voice 14: without having it defined very clearly and not ambiguously,

[4:00:22] Voice 14: because you can interpret it any way.

[4:00:24] Voice 14: As many people as we are, that's how many ways you can interpret something like that.

[4:00:28] Voice 14: you know and so then it becomes an object of contention it breeds contention basically because

[4:00:38] Voice 14: you're set up you know you have different understandings but use the same words well

[4:00:42] Voice 14: where's that going to end up it's going to be an argument isn't it so so that's unfortunate for me

[4:00:48] Voice 14: that we're instead of coming up with a better term we're trying to circle around that term

[4:00:54] Voice 14: forever and ever and that feels like a waste of time to me but um but what what if i were to

[4:01:01] Voice 14: guess as to what it should mean from my perspective which is just as erroneous as

[4:01:08] Voice 14: anybody's perspective or as correct as anybody's perspective right is that it is unique uh

[4:01:16] Voice 14: landscapes, and unique functions of nature, environmental things that are, you know,

[4:01:25] Voice 14: because they are unique. So I'm guessing that because the word unique is there, it should be

[4:01:30] Voice 14: something that has the potential to be unique. And a building hasn't really got a potential to be

[4:01:36] Voice 14: unique other than the design of it can be unique, but a building is a building.

[4:01:41] Voice 14: building. And so to me, that's not what I would take that to mean to incorporate buildings.

[4:01:50] Voice 14: And then if we could be more clear, then we could talk about how we approach protecting

[4:01:56] Voice 14: the environment and if and how we protect buildings and where the two fit together alongside

[4:02:04] Voice 14: each other, or if one is just excluded, like forget buildings, we're just doing environment.

[4:02:09] Voice 14: yet our mandate or not our mandate but our authority is all to do with buildings and our

[4:02:17] Voice 14: mandate is all to do with environment so that's no wonder we're confused here and that's the

[4:02:25] Voice 9: frustrating part so for all of the reasons that you just gave me thank you um it seems to me that

[4:02:31] Voice 9: the obligation on trust council to establish the meaning of unique amenities for the trust area

[4:02:39] Voice 9: because that's what the legislation says, to provide guidance. Otherwise you have

[4:02:45] Voice 9: what you're describing as whoever's making the decision at the moment

[4:02:50] Voice 9: decides what unique amenities. And if you believe that's the purpose of the Act, I

[4:02:55] Voice 9: would strongly recommend that you read those words more carefully.

[4:02:59] Voice 4: And just to

[4:02:59] Trustee Evans: follow up on that, because we are at the legislative, we cannot better future

[4:03:05] Trustee Evans: future elected officials so if this trust council said unique amenities to us means this this it's

[4:03:14] Trustee Evans: like this we can't say that all future trust councils have to abide by that because we cannot

[4:03:19] Trustee Evans: better them it is illegal for us to do so so the next council will come and say you know what

[4:03:24] Trustee Evans: unique amenities means something completely different to us and that's kind of where we're

[4:03:31] Trustee Evans: sitting and if you're sitting with 26 people who can't quite agree on it and we got really close

[4:03:37] Trustee Evans: and i think we were sort of all in the in the same direction but it's again getting down to

[4:03:44] Trustee Evans: the minutia of what a word means and what what i'm very narrow focus and authority lie in so

[4:03:55] Trustee Evans: So our authority lies in land use regulations only.

[4:03:59] Trustee Evans: So under land use regulations, what does unique amenities mean?

[4:04:06] Trustee Evans: And this is where we're really getting pulled at both.

[4:04:09] Trustee Evans: It's like we have our land use regulations have to be done through a lens of environmental

[4:04:16] Trustee Evans: protection.

[4:04:18] Trustee Evans: Therefore, what does unique amenities mean?

[4:04:21] Trustee Evans: means, whereas other people look at it and go, under land use planning, only it means

[4:04:26] Trustee Evans: this. Or through the lands of environment, only it means this. And this is where we're

[4:04:32] Trustee Evans: seeing a bit of a divergence.

[4:04:34] Trustee Evans: But

[4:04:34] Voice 9: with respect, the divergence can happen. There's going to be different views. But you

[4:04:38] Voice 9: have the bottom line of the administrator having to approve an amendment to trust policy.

[4:04:43] Voice 9: So, it isn't like it can go anywhere or everywhere, and my point earlier about the April 28th

[4:04:52] letter from the Minister is that that gives a framework that I believe the current

[4:04:58] Voice 9: understanding

[4:05:01] Voice 9: of amending the unique amenities to include more development-focused issues is out of

[4:05:09] Voice 9: step with the Minister's view.

[4:05:12] Voice 9: And I

[4:05:13] Voice 9: think maybe that has something to do with why it isn't included in the current

[4:05:19] Voice 9: trust policy statement where before it's always been laid

[4:05:24] Voice 9: out clearly in terms of the long

[4:05:26] Voice 9: accepted and well-established view.

[4:05:29] Voice 9: So do you still stand by the opportunity to include those development issues in unique

[4:05:37] Voice 9: amenities?

[4:05:38] Voice 9: That's my basic question.

[4:05:40] Voice 9: uh

[4:05:41] Trustee Evans: so my position there again it's we're bound in our jurisdiction to development development is

[4:05:49] Trustee Evans: not building a house development in the land use planning terminology is um if you're going to do

[4:06:00] Trustee Evans: any increase or decrease that would be through zoning changes so bearing in mind that the word

[4:06:08] Trustee Evans: development under land use planning is slightly different to development as we use it on the

[4:06:14] Trustee Evans: street. For me, and I had a thought and I'm like you right now, I've lost it.

[4:06:26] Voice 14: Can I save you for a second?

[4:06:32] Voice 14: So that was a pretty clear question. What do we think about development? And to me,

[4:06:37] Voice 14: If we're considering development, which is our job, zoning and bylaws and permits and all that, if a proposed development negatively affects my interpretation of a unique amenity, like a piece of land, a watershed, a forest, any of those natural unique amenities,

[4:07:03] Voice 14: then my decision on the development is going to be decided by that.

[4:07:10] Voice 14: If there's damage, I'll probably want to hold it back.

[4:07:14] Voice 14: So it doesn't mean that I'm not interested in development.

[4:07:19] Voice 14: We all have a stake in development because we all live here.

[4:07:22] Voice 14: But we're going to address that under the lens of the unique amenities,

[4:07:28] Voice 14: which is the natural amenities in my mind.

[4:07:31] Voice 14: But that's not universal, right?

[4:07:33] Voice 14: that's just me so i

[4:07:34] Voice 9: understand it's the point of my question isn't it yeah is housing and other

[4:07:39] Voice 9: development focused issues like infrastructure included as one of the amenities that's given an

[4:07:44] Voice 9: equal weight to the natural environment that's what the consensus decision tells us it's pretty

[4:07:51] Voice 9: plain i'm asking you do you still accept the consensus decision of unique amenities i see

[4:07:57] Trustee Evans: where you're going with this so i understand your question better now so um based on the

[4:08:04] Trustee Evans: way the mandate is written and what we are legislated to do um under development and

[4:08:12] Trustee Evans: the unique amenities our job is to take into account the environment we are to take into

[4:08:18] Trustee Evans: account the community and we're to take into account like the economy of the islands as well

[4:08:24] Trustee Evans: those three elements have to be taken into consideration we are not it's not

[4:08:29] Trustee Evans: one at the expense of everything else the way of life here is unique when you

[4:08:36] Trustee Evans: look at other areas like if you're going to go to any other small rural area the

[4:08:42] Trustee Evans: way of life here is unique the way that we protect these lands is unique the way

[4:08:48] Trustee Evans: that we steward the lands is I would say a little different it's not unique

[4:08:54] Trustee Evans: though, it's different. So when it comes to making decisions through what we are

[4:09:03] Trustee Evans: legislated to do, which is land use, we have to take into account the buildings

[4:09:11] Trustee Evans: and infrastructures because that's part of land use and development that falls

[4:09:17] Trustee Evans: under that. So saying unique amenities would include how we live and unique

[4:09:25] Trustee Evans: amenities would to me be in this area it includes obviously the natural landscape but it also

[4:09:35] Trustee Evans: includes anything that's on this island that is that uniquely supports this community and I don't

[4:09:43] Trustee Evans: know that on South Papenda we really have a unique amenity that is a building but again the way that

[4:09:54] Trustee Evans: we do planning has to include an option should something arise so like you and this is the

[4:10:06] Trustee Evans: difficult part you can't only look at one leg we are mandated to look at all three and and this was

[4:10:15] Trustee Evans: this was phrased by a few different people that if this was preserve and protect the natural

[4:10:24] Trustee Evans: environment only if that then this would be under an ecological park authority

[4:10:31] Trustee Evans: which it is not it is here to support the community which is why the

[4:10:35] Trustee Evans: residents are in the mandate so

[4:10:37] Voice 9: I take that as a yes that you still support

[4:10:39] Voice 9: consensus statement there was no

[4:10:44] Trustee Evans: redefining of the unique

[4:10:45] Trustee Evans: amenities there was no redefining to

[4:10:48] Voice 10: it again

[4:10:50] Trustee Evans: it's not it wasn't redefining it

[4:10:53] Trustee Evans: It was information that we were receiving that improved it.

[4:10:57] Trustee Evans: It didn't expand.

[4:10:58] Trustee Evans: It was the same as it was before.

[4:11:00] Trustee Evans: It was the same information we received as before.

[4:11:02] Voice 14: I'm going to bring us back to the town hall.

[4:11:05] Voice 14: But I think I really appreciate the town hall conversation we've had.

[4:11:10] Trustee Evans: Oh, I think we've got Toby online.

[4:11:12] Voice 14: And we've got Toby online.

[4:11:13] Voice 14: Perfect.

[4:11:14] Voice 14: But I think we should return to see if there's more speakers.

[4:11:17] Trustee Evans: We should

[4:11:18] Trustee Evans: return to our business, which I think we're going to be going into in-camera next.

[4:11:23] Trustee Evans: I'm going to ask, before we close,

[4:11:25] Trustee Evans: did anyone else have anything that they wanted to raise

[4:11:27] Trustee Evans: during the town hall?

[4:11:29] Trustee Evans: Thank you for the discussion.

[4:11:31] Trustee Evans: Happy to have more offline.

[4:11:33] Voice 10: I think that the economy should be

[4:11:34] Voice 10: in a unique manner.

[4:11:38] Trustee Evans: You don't think it should be?

[4:11:39] Voice 7: Yeah, I'd like to make that statement.

[4:11:42] Voice 14: It should be or shouldn't be?

[4:11:43] Voice 14: It should not be.

[4:11:44] Voice 14: So

[4:11:45] Trustee Evans: the economy on the islands

[4:11:47] Trustee Evans: is different than elsewhere.

[4:11:49] Trustee Evans: It's in a unique manner.

[4:11:53] Voice 7: Historically,

[4:11:53] Voice 7: the economy on the islands has always been weak.

[4:11:57] Voice 7: Stronger than it ever has been, it fluctuates. It goes up and down.

[4:12:01] Voice 7: There's nothing to protect it, and that's part of the life here.

[4:12:06] Voice 12: And

[4:12:06] Voice 7: to use

[4:12:09] Voice 7: the strength of the economy as a unique amenity

[4:12:12] Voice 7: to protect, the way that that could be interpreted

[4:12:17] Voice 7: is that we need to do this because it is going to

[4:12:21] Voice 7: create jobs or

[4:12:23] Voice 7: I

[4:12:23] Trustee Evans: see what you're saying

[4:12:24] Trustee Evans: yeah let's have

[4:12:26] Trustee Evans: an offline conversation

[4:12:28] Trustee Evans: I would like to maybe

[4:12:30] Trustee Evans: expand a little bit

[4:12:31] Trustee Evans: and that would be more dialogue than

[4:12:32] Trustee Evans: we're supposed to be doing

[4:12:34] Trustee Evans: thanks

[4:12:35] Voice 14: for that

[4:12:36] Voice 14: I

[4:12:37] Voice 2: would just like to say

[4:12:38] Voice 2: I have not in a long time

[4:12:40] Voice 2: heard about our Mediterranean

[4:12:43] Voice 2: climate

[4:12:44] Voice 2: that is one of the very

[4:12:47] Voice 2: unique things about the southern gulf islands

[4:12:49] Voice 2: especially the further south

[4:12:50] Voice 2: we are. Our Mediterranean climate, which is drier than the rest of British Columbia and

[4:12:59] Voice 2: has unique species. It does. That's it. Absolutely.

[4:13:05] Voice 10: Thank you for your time.

[4:13:07] Voice 10: We're going to have to end camera.

[4:13:11] Voice 19: It's been 20 minutes.

[4:13:13] Voice 19: Can we get an adjournment of the regular meeting, please, or a recess?

[4:13:16] Voice 19: Feel

[4:13:17] Voice 10: free to shut off the camera.

[4:13:18] Voice 19: Yeah, no worries.

[4:13:20] Trustee Evans: are you there

[4:13:21] Trustee Evans: we're just

[4:13:23] Trustee Evans: setting up so we can go into the in camera portion

[4:13:26] Trustee Evans: if

[4:13:27] Voice 10: you give me

[4:13:28] Voice 10: two minutes we just got to the ferry

[4:13:30] Voice 10: so I need to go up to the

[4:13:31] Voice 10: top but I'll stay online

[4:13:33] Voice 10: okay

[4:13:40] Voice 19: Catherine if you could note the time is the

[4:13:43] Voice 19: regular meeting being recessed

[4:13:44] Voice 19: thanks

[4:13:48] Voice 19: we're missing a few

[4:13:49] Voice 19: of the

[4:13:51] Voice 19: technical details this time

[4:13:53] Voice 19: yeah

[4:13:55] Voice 15: i've kept track of all the times of everybody leaving and coming and going okay

[4:14:00] Voice 19: just a sec