Islands Trust Executive Committee regular meeting, April 15, 2026

[0:00:01] Voice 9: Okay, well, good morning and welcome to this April 15th Islands Trust Executive Committee

[0:00:11] Voice 9: meeting.

[0:00:12] Voice 9: I'd like to start the meeting by acknowledging with respect that the lands and waters of

[0:00:19] Voice 9: the trust area have been home to Indigenous people since time immemorial, and that their

[0:00:28] Voice 9: deep connection to these islands continues to this day.

[0:00:31] Voice 9: We honor their enduring presence, their constitutional rights and responsibilities.

[0:00:37] Voice 9: Also note that the Comox Treaty Act has been tabled in the BC Legislature, which is the first treaty to hit the ledge in around 10 years.

[0:00:52] Voice 9: My name is Tim Peterson. I'm Acting Chair today.

[0:00:56] Voice 9: Unfortunately, Chair Patrick can't join us today.

[0:01:00] Voice 9: But I'd like to introduce my fellow vice chairs, Vice Chair Maude and Vice Chair Elliott, and

[0:01:12] Voice 9: then I'll turn it over to CEO Brownie to introduce the staff today.

[0:01:18] Voice 15: Thank you, Chair, and good morning from the territories of the Lekwungen peoples.

[0:01:22] Voice 15: Joining us today, in addition to myself, Director of Trust Area Services, Claire Frater, Senior

[0:01:28] Voice 15: Senior Indigenous Relations Advisor, Joe Elliott, Director of Legislative and Information Services, David Marler, Director of Planning Services, Stefan Cermak, our Director of Financial and Employee Services, Derek Cobourn, and our Executive Coordinator, Alexander Trifonius.

[0:01:44] Voice 15: Thank you.

[0:01:46] Voice 9: Thank you. So, Vice Chairs, we have an agenda before us, and I'll look to see if there's any amendments to the agenda this morning.

[0:01:55] Voice 9: not seeing any I'll take it by general consent we'll adopt the agenda as presented

[0:02:05] Voice 9: you have some contacts notes on page five for your information there

[0:02:10] Voice 9: no rise in report however we do have the draft minutes of March 25th for adoption

[0:02:17] Voice 9: starting on page six and I'll look to see if there's any amendments to those minutes

[0:02:22] Voice 9: minutes? Nope. So I'll take it by general consent. We'll adopt those minutes as presented.

[0:02:30] Voice 9: And then next is the follow-up action list, and I'll turn it over to the CAO to start us through.

[0:02:39] Voice 15: Thank you, Chair. Nothing really in terms of an update for my items on the follow-up action list,

[0:02:47] Voice 15: and nothing really in terms of broader updates. We continue to focus on preparations for the

[0:02:52] Voice 15: election um and uh of course they're continuing the process work around the public feedback on

[0:02:58] Voice 15: policy statement and then we're starting to turn our minds already to uh june trust council but um

[0:03:05] Voice 15: unless uh chair vice chairs have any questions for me i'm happy to move through the

[0:03:09] Voice 15: the rest of the department any

[0:03:13] Voice 9: questions i

[0:03:15] Voice 15: don't see any go ahead over then to uh director marler

[0:03:21] Voice 2: Yeah, hi, good morning, and thank you.

[0:03:24] Voice 2: Apologize for my voice.

[0:03:25] Voice 2: I had a little bit of laryngitis.

[0:03:32] Voice 2: Sorry about that.

[0:03:33] Voice 2: Yeah, so I had a little bit of laryngitis.

[0:03:37] Voice 2: The follow-up action list item is on page 17.

[0:03:42] Voice 2: There's two items on here on page 18.

[0:03:50] Voice 2: Sorry, it's lost.

[0:03:52] Voice 2: No, on page 18.

[0:03:53] Voice 2: On page 17.

[0:03:54] Voice 2: The item to do with the policy, so item number two, staff to develop policy regarding A2H1.

[0:04:08] Voice 2: The policy on grants and aid is going to the Governance Committee, and we'll have that discussion at Governance Committee on how to fit this in here.

[0:04:17] Voice 2: and plan to bring a combined policy that combines all of the grant policies together

[0:04:25] Voice 2: into one policy to a future Trust Council, most likely September.

[0:04:34] Voice 2: And then the other item I just wanted to comment on is on, yeah,

[0:04:43] Voice 2: number seven and number eight on the next page.

[0:04:47] Voice 2: Number seven is going to be on June Trust Council.

[0:04:52] Voice 2: There'll be an amendment bylaw for the meeting procedures to change the way the bylaw is

[0:04:59] Voice 2: written currently.

[0:05:00] Voice 2: It requires the first meeting of Trust Council to occur on the first Wednesday of the month,

[0:05:06] Voice 2: which is impossible.

[0:05:08] Voice 2: So we're going to change it to before the end of November.

[0:05:11] Voice 2: It'll give you much more flexibility and still consistent with the legislation.

[0:05:17] Voice 2: And item H is on today's agenda for the Executive Committee to consider sending to the Regional Planning Committee and the Trust Programs Committee.

[0:05:30] Voice 2: So that's it for the pop-up action list. Any questions on that?

[0:05:39] Voice 8: Vice-Chair Elliott.

[0:05:42] Trustee Elliott: Sorry, I can't find my hand function.

[0:05:44] Trustee Elliott: I just want to say congratulations and thanks to the IT department for their hard work getting MapIt back up and running and or a new MapIt software.

[0:05:57] Trustee Elliott: So I know information is going out to the public about that.

[0:06:01] Trustee Elliott: But I know this was a very long awaited revamp.

[0:06:06] Trustee Elliott: I don't. Do you have any updates on that for us today?

[0:06:09] Trustee Elliott: I don't know.

[0:06:12] Voice 2: It is a soft rollout, and we will be sending out communications to the public.

[0:06:19] Voice 2: They just want to make sure it's stable before we actually let everybody overload it and start using it.

[0:06:26] Voice 2: So, yeah, I'll relay your comments back to the GIS.

[0:06:31] Voice 2: And I do just have a couple of updates beyond that, though.

[0:06:35] Voice 2: I

[0:06:36] Voice 9: just note on the map before your further updates is it's out there.

[0:06:44] Voice 9: It's out through the social media for sure.

[0:06:49] Voice 2: That's good.

[0:06:51] Voice 2: Okay, if I may, through the chair, just very briefly,

[0:06:55] Voice 2: we're going to bring the legislative monitoring chart back to June Trust Council.

[0:07:00] Voice 2: We usually do it twice a year, every six months, but since March,

[0:07:06] Voice 2: There's been quite a few new pieces of legislation introduced in the province

[0:07:11] Voice 2: which are of interest to Islands Trust.

[0:07:14] Voice 2: The first one is Bill 17, and that is the Code of Conduct.

[0:07:21] Voice 2: So it's a provincial mandated Code of Conduct

[0:07:24] Voice 2: which will apply to all local governments,

[0:07:27] Voice 2: including trust committees and trust counsel.

[0:07:29] Voice 2: We don't know the details until the regulation is brought in,

[0:07:34] Voice 2: but it does set the bones.

[0:07:36] Voice 2: So we'll talk more about that at council.

[0:07:39] Voice 2: Bill 18 is parental leave.

[0:07:42] Voice 2: So this allows elected officials to take up to 26 weeks off

[0:07:47] Voice 2: for parental leave without being disqualified.

[0:07:52] Voice 2: So there's some rules around how that works,

[0:07:54] Voice 2: and that does apply to trustees as well.

[0:07:57] Voice 2: So that's of interest.

[0:07:59] Voice 2: And then the big one is Bill 20, which is a Comox Treaty.

[0:08:04] Voice 2: That one was just introduced yesterday in the legislature,

[0:08:08] Voice 2: and it does apply, amends the Islands Trust Act,

[0:08:12] Voice 2: to exclude treaty lands under this treaty,

[0:08:16] Voice 2: and it also recognizes that Islands Trust can enter into agreements

[0:08:25] Voice 2: with treaty First Nations as well.

[0:08:29] Voice 2: There is land on Denman and Hwambi

[0:08:32] Voice 2: that would be transferred to Comox under this treaty lands

[0:08:36] Voice 2: that would not be part of the Ireland's trust.

[0:08:40] Voice 2: And there is provisions in the treaty

[0:08:43] Voice 2: for foreshore authorizations and management.

[0:08:48] Voice 2: We're not clear on how that intersects

[0:08:50] Voice 2: with Ireland's trust responsibility yet,

[0:08:53] Voice 2: but we'll be looking into that

[0:08:55] Voice 2: and hopefully have some answers by June Trust Council.

[0:08:59] Voice 2: Council. So those are the three big pieces at the moment.

[0:09:03] Voice 2: There could be others coming as well. Thank

[0:09:08] Voice 8: you, Director Marler.

[0:09:12] Voice 15: See no further questions. I think that takes us to Director Cervak.

[0:09:22] Voice 13: There it is. Good morning, everybody. I don't actually have much to report.

[0:09:26] Voice 13: I've been sort of out of commission for the last three to four weeks.

[0:09:30] Voice 13: We're slowly returning to work. In terms of what you see before you, we do

[0:09:34] Voice 13: have a team of people now working on the referral response

[0:09:37] Voice 13: response, as well as to refer response to the Indigenous Relations Action Plan, and making sure

[0:09:46] Voice 13: that they all the documents speak to each other. And we're still preparing to bring that to June.

[0:09:50] Voice 13: So a little bit of wiggle room for in terms of resources that we have, thanks to the Trust

[0:09:58] Voice 13: Council resolution not to start new projects. So thank you for that ability with that. That's where

[0:10:03] Voice 13: where we've been able to find resources. Other than that, yeah,

[0:10:06] Voice 13: just been trying to catch up to lost work and a lot of operational type

[0:10:10] Voice 13: things. And of course,

[0:10:12] Voice 13: as you would all know that the projects that are going are blazing along at,

[0:10:17] Voice 13: especially Gabriola is moving along.

[0:10:20] Voice 13: There's a lot of things happening there and Denman and Salt Spring is sort of

[0:10:24] Voice 13: reorientating itself to new staff and new direction.

[0:10:29] Voice 13: Oh,

[0:10:38] Voice 8: I see. Trustee Elliott.

[0:10:40] Trustee Elliott: Yeah.

[0:10:41] Trustee Elliott: Just

[0:10:41] Voice 8: a

[0:10:44] Trustee Elliott: question. Did we give input into the Heritage Act Transformation Project, the most recent call for engagement for local governments? I think it's open until April 23rd.

[0:11:03] Voice 13: Good question. I believe some staff did independently, but I don't know if elected officials did. And I know we did not as an organizational-like entity all together in one.

[0:11:16] Voice 13: Yeah, I

[0:11:16] Voice 9: think we discussed... Yeah, sorry, Director Shermak. Go ahead.

[0:11:22] Voice 13: No, that was my answer. Thank you, Chair.

[0:11:23] Voice 13: Oh,

[0:11:24] Voice 9: yeah. I think we discussed that at a previous executive committee, and we determined that from the staff perspective, we just didn't have enough runway to get a fulsome input into that. That was my recollection.

[0:11:46] Voice 13: And through the chair, I believe Director Marler had reported out, was it last meeting or previous, about that change. So there's been, I think my answer was that we responded to the first Heritage Conservation Act amendments, but I don't believe we've responded to the amendments based on the responses, if you know what I mean. So yeah, you're right. I don't think we've had any runway to do that as of late.

[0:12:11] Voice 13: So

[0:12:15] Trustee Elliott: are elected officials able to respond? I mean, I did put in some comments on the first input, but since the technical paper has come out, there is some, I think there's some key points that, well, I can comment on, but I do think our planning services department is best positioned to give input.

[0:12:46] Trustee Elliott: especially around heritage areas and heritage management plans.

[0:12:52] Trustee Elliott: Is there any chance that we could contribute towards that before the 23rd?

[0:13:03] Voice 13: Through the chair? We could try.

[0:13:05] Voice 13: Like I said, I've been sort of grabbing, as I described it,

[0:13:09] Voice 13: all the fish that escaped my pen of work,

[0:13:11] Voice 13: trying to put them back into the pen and get to work again.

[0:13:15] Voice 13: And I'd have to look for resources for that.

[0:13:18] Voice 13: But if the EC would like staff to try to find the resources to do so, make that resolution and we'll try to do so.

[0:13:31] Trustee Elliott: Okay, let me work on that for a second. Thanks.

[0:13:35] Voice 9: Sure, and we can come back. I'm sure there's a great spot in the agenda to bring a resolution if we need.

[0:13:44] Voice 9: Okay, who do we have next?

[0:13:47] Voice 15: Next would be Director Coburn, and for the awareness of EC, Director Mobs is still with us for another couple of weeks, we think, but not available to join us today, but Director Coburn is here to provide any updates that you may have for him.

[0:14:03] Voice 15: I think there's just the one item on the follow-up action list, which is pretty much status quo, but I'll leave you, Director Coburn, for any other updates here, I'm sure.

[0:14:10] Voice 11: Chair, one item is no status change. It's still targeted to be looked at and drafted by this summer. So that'll be ready. Yeah, it should be in time for the June meeting.

[0:14:22] Voice 11: um the focus of the the finance team right now is closing off year-end and doing the audit of our

[0:14:29] Voice 11: two different our two entities so once those done those are done then we'll be focusing on

[0:14:35] Voice 11: i guess two parts one is policies including this one and rolling out the budget for the

[0:14:41] Voice 11: new year to all the branches so we're on schedule to get this to you in june thank you

[0:14:55] Voice 8: questions

[0:14:57] Voice 8: questions anyone no all

[0:14:58] Voice 15: right on we go okay that brings us then to director freighter and

[0:15:03] Voice 15: advisor elliot for updates good morning

[0:15:08] Voice 7: executive committee um just a couple of updates here um we

[0:15:12] Voice 7: can let you know we are working actively with say first nation on an agreement and so that is

[0:15:17] Voice 7: expected to take a few more months um but it's actively being discussed right now um in addition

[0:15:23] Voice 7: we are looking at organizing a session for you for on the marine coastal strategy of the province

[0:15:29] Voice 7: um if there's any input or particular aspects of that you'd like us to ask them to highlight it

[0:15:35] Voice 7: would be good for you to let us know you can do provide that to me or jason newmans um in the next

[0:15:39] Voice 7: little while here as we're inviting them to participate um what else have we got for you um

[0:15:46] Voice 7: the policy statement of project of course continues to be a dominant activity for the team

[0:15:50] Voice 7: we are turning our minds to the public communications around meeting decorum so

[0:15:55] Voice 7: a little bit overdue on that but we're hoping within a week or two we'll have that out and

[0:16:01] Voice 7: happily got the property tax notice out the door by the end of the month so thank you for all your

[0:16:05] Voice 7: comments and feedback I have a bit of a director's report if there are no you know once we've

[0:16:10] Voice 7: concluded questions on the follow-up action list I

[0:16:16] Voice 9: just had one thing which was the

[0:16:19] Voice 9: there's a couple of items that there's a note said it could be removed

[0:16:29] Voice 9: if the Indigenous Relations Action Plan is approved when I'm in it.

[0:16:36] Voice 9: And there's a couple items.

[0:16:39] Voice 9: Where do we stand on those?

[0:16:41] Voice 7: So for action number or follow-up action number five there,

[0:16:45] Voice 7: I think we'll, until that plan is adopted,

[0:16:46] Voice 7: I think it stays on your,

[0:16:47] Voice 7: our intention is to leave it on your follow-up action list.

[0:16:49] Voice 7: but if that indeed moves into the plan then i would suggest you take it off this work program

[0:16:55] Voice 7: and it'll be part of the action plan delivery um so that's the intention there there's a number of

[0:17:00] Voice 7: things that are directed by various committees that are now intended to live within the plan

[0:17:04] Voice 7: itself so my my recommendation would be leave it here until trust council adopts the plan and then

[0:17:09] Voice 7: we could maybe remove it from list and deliver it through the other method of the plan delivery

[0:17:14] Voice 7: delivery.

[0:17:15] Voice 9: Okay, great. Thank you. Anyone else?

[0:17:22] Voice 7: Nope. Okay, if I might, then I'll proceed with

[0:17:26] Voice 7: just a bit of an update on the policy statement project. So as I mentioned, this is sort of the

[0:17:32] Voice 7: dominant work of the team right now is trying to get all the feedback sort of collated and

[0:17:37] Voice 7: organized and working with our contractor to put together the next committee of the whole agenda.

[0:17:42] Voice 7: Our intention is to give that to you at your next regularly scheduled meeting of May 6.

[0:17:47] Voice 7: So you'll have your regular agenda and also the committee of the whole agenda.

[0:17:50] Voice 7: it would then we would let trustees know at that point that the draft materials are in your agenda

[0:17:55] Voice 7: so they can start an early look if they wish and then after that meeting we'll make any quickly

[0:18:00] Voice 7: make any changes that you ask for and then we'll put it out around the 8th for their May 13th

[0:18:06] Voice 7: meeting so it's a bit tight but because the trustees would be able to view the materials

[0:18:10] Voice 7: in your executive committee agenda I think it'll be okay we're also planning to be reaching out

[0:18:15] Voice 7: um two trustees around some potential dates for future committee of the whole meetings so you

[0:18:20] Voice 7: will watch for that um i'm thinking that we would prompt a conversation at that may 13th meeting

[0:18:25] Voice 7: about interest in further meetings but because calendars are tight we might try and seek some

[0:18:29] Voice 7: dates now so just wanted to advise you that we'll be working on that um in the event that council

[0:18:35] Voice 7: wants to continue to work on the document and the project between now and the election um just some

[0:18:41] Voice 7: some other updates. I guess those are the main updates for you. I guess I also wanted to let

[0:18:46] Voice 7: you know, we will be communicating with trustees as soon as there's a minute here that we have a

[0:18:50] Voice 7: growing relationship with the staff at SLAM and First Nation. And so we're going to be,

[0:18:54] Voice 7: Joe and I have been meeting with them, our Senior Indigenous Relations Advisor, Joe Elliott.

[0:18:59] Voice 7: And we're going to be communicating out to trustees and staff around just the nature of

[0:19:06] Voice 7: what we've been meeting about and potential opportunities to work together. So that will

[0:19:10] Voice 7: will be coming. And we've also had, I guess Joe can speak to this, but we've had an invitation

[0:19:17] Voice 7: from Sonowis First Nation that we're going to be following up on to perhaps meet with them as well.

[0:19:23] Voice 7: I'm stealing all of Joe's thunder here, I realize. And finally, we're working on the

[0:19:27] Voice 7: annual report. So you'll have a number of your staff in all departments. Hopefully you can watch

[0:19:31] Voice 7: for all your agendas to make sure your annual report sections are starting to show up in all

[0:19:35] Voice 7: of your various local trust committee agendas and other agendas. So thank you. I'm happy to

[0:19:39] Voice 7: take any questions on any of that any

[0:19:44] Voice 9: questions on the director's report vice

[0:19:48] Voice 8: chair elliot um

[0:19:51] Trustee Elliott: could i ask for more clarification what's the nature of um the meeting with sinaloa's first

[0:19:56] Trustee Elliott: nation um and is there any information we can provide for uh our community members perhaps

[0:20:06] Trustee Elliott: on the skidi about how that relationship's going um

[0:20:10] Voice 7: i thought joe could perhaps speak to it but

[0:20:12] Voice 7: But simply, we've asked to talk to them about the agreement

[0:20:16] Voice 7: and whether or not they'd like to sign it.

[0:20:18] Voice 7: So simply, it would be attending a council meeting

[0:20:20] Voice 7: to have that conversation, is my understanding.

[0:20:23] Voice 7: And yeah, we have yet to initiate the conversation.

[0:20:25] Voice 7: We've simply just received it.

[0:20:34] Voice 8: Okay.

[0:20:35] Voice 9: Thank you, Director Frater.

[0:20:39] Voice 9: And I guess we are over to Senior Indigenous Advisor Joe Elliott now.

[0:20:54] Voice 10: Yeah, I don't think I have much more to add in regards to the clear.

[0:20:57] Voice 10: Claire covered all the angles in regards to you know the relationship that we're having and I

[0:21:01] Voice 10: think that's more in regards to reflective regards to the great work and Claire that

[0:21:05] Voice 10: does in coordination and working with the indigenous advisor myself but there's you

[0:21:10] Voice 10: know great relationships that are occurring with hopefully you know we're able to establish that

[0:21:14] Voice 10: continued relationship within the house and leave it in their hands to define and how we're going

[0:21:19] Voice 10: to come together and how we're going to meet to build that relationship and some of the other

[0:21:23] Voice 10: great work that's been done without with Saanich leadership um hopefully to develop a protocol and

[0:21:29] Voice 10: continue that relationship as we move forward and and covering that those angles in regards to

[0:21:34] Voice 10: in supporting our relationship with the indigenous governing bodies um

[0:21:41] Voice 10: and uh and a lot of a lot of that's reflective in regards to our UBC grants that we have and

[0:21:47] Voice 10: so we're trying to stay within parameters of uh of meeting those needs uh but understanding our

[0:21:52] Voice 10: Our Indigenous government bodies, you know, they're busy with various other tasks and need to recognize, you know, some of the nations have lost some really detrimental individuals that have been in their leadership elders for so many years now.

[0:22:09] Voice 10: So it's, you know, they've been dealing with probably some losses that they had to reflect and focus on in the past couple of weeks.

[0:22:16] Voice 10: And just need to acknowledge that in regards to some of this severe losses that some of the nations in the south and all over up and down the island that the First Nations have faced.

[0:22:28] Voice 10: And these are key individuals that were elders and key roles and held key positions and relationship with various different other organizations and building respectful engagement with entities like Islands Trust and other and education.

[0:22:44] Voice 10: It's just a need to acknowledge that.

[0:22:46] Voice 10: And I think we're moving forward and the relationships occurring and it takes time to build a respectful relationship with the First Nation.

[0:22:55] Voice 10: So thank you.

[0:22:56] Voice 10: Thank you.

[0:23:02] Voice 9: Senior Advisor Elliott.

[0:23:05] Voice 9: I'm really glad to hear that the relationship with Tla'aman is sort of reinvigorating there.

[0:23:13] Voice 9: That's good to know.

[0:23:15] Voice 9: Certainly, I live in their territory.

[0:23:19] Voice 9: So glad to hear that that bridge is sort of being rebuilt there.

[0:23:26] Voice 9: Anything else on the follow-up action list from anyone?

[0:23:32] Voice 9: Not seeing any.

[0:23:34] Voice 9: Let's move along.

[0:23:36] Voice 9: next we have the local

[0:23:38] Voice 9: trust committee chair updates

[0:23:40] Voice 9: reports on advocacy

[0:23:42] Voice 9: who wants to go

[0:23:44] Voice 9: first today

[0:23:45] Voice 9: pick me

[0:23:47] Voice 9: vice chair Maude go ahead

[0:23:50] Trustee Maude: good to have some enthusiasm in the meeting

[0:23:53] Trustee Maude: just

[0:23:54] Trustee Maude: did North Pender last Friday

[0:23:57] Trustee Maude: fairly straightforward meeting

[0:23:59] Trustee Maude: particular highlight was

[0:24:01] Trustee Maude: we did a public hearing on

[0:24:03] Trustee Maude: Raptor Nest mapping development

[0:24:05] Trustee Maude: development permit areas.

[0:24:06] Trustee Maude: It's been a long going project,

[0:24:09] Trustee Maude: I think reaching back almost two terms, I believe.

[0:24:13] Trustee Maude: So the bylaws are finally coming forward.

[0:24:17] Trustee Maude: There's been some ongoing concern about the radius

[0:24:21] Trustee Maude: of the development permit areas,

[0:24:24] Trustee Maude: particularly the seasonal ones,

[0:24:26] Trustee Maude: which went out quite broadly.

[0:24:30] Trustee Maude: So after the public hearing,

[0:24:35] Trustee Maude: The trustees decided to reduce the seasonal radius a bit and proceeded with the bylaws.

[0:24:43] Trustee Maude: It's a really important project.

[0:24:47] Trustee Maude: It's interesting that this is the first one within the trust, and I'm assuming that this is going to become a model for other LTCs because raptor protection is pretty important.

[0:25:05] Trustee Maude: And this goes off also into the Blue Herons and such.

[0:25:09] Trustee Maude: So I would encourage people to have a look at the bylaws and see if they apply to any other islands or maybe bring them to your LTCs because I think it's an important step there.

[0:25:24] Trustee Maude: there. Other than that, approved a couple of renewals of TUPs for short-term vacation rentals,

[0:25:31] Trustee Maude: which continue to be on the radar of the LTC. There's a stated unwillingness to expand

[0:25:40] Trustee Maude: short-term vacation rentals. But in the last three meetings, we've renewed TUPs. So the

[0:25:45] Trustee Maude: renewal process seems to be going forward. But I think if anybody brings anything new,

[0:25:50] Trustee Maude: it might not get approved on North Tender at this point in time because

[0:25:54] Trustee Maude: there's that ongoing concern. Other than that, that's about it for me.

[0:25:59] Trustee Maude: Thank you very much. Thank you, Vice

[0:26:02] Voice 8: -Chair Ma. Vice-Chair Elliott.

[0:26:06] Trustee Elliott: Thank you. It's been mostly quiet on

[0:26:09] Trustee Elliott: all fronts, but let's get it.

[0:26:13] Trustee Elliott: There's some conversation about

[0:26:17] Trustee Elliott: returning to in-person meetings. Our next meeting will be May 4th

[0:26:21] Trustee Elliott: And so we're preparing for that. And Thetis, we have a meeting coming up on Tuesday. There's a referral, maybe of interest, on the Couch and Valley Comprehensive Zoning Bylaw. It's just interesting to see how they're combining some of their, or creating land use areas.

[0:26:47] Trustee Elliott: is um and a lot of correspondence on a bylaw enforcement issue that um has been outstanding

[0:26:58] Trustee Elliott: we tried to address it in the last meeting but there is just a staff report on the land use

[0:27:05] Trustee Elliott: bylaw targeted amendments our minor project and that's about it i don't think we have anything

[0:27:13] Trustee Elliott: happening on south pender or well maine is also coming up um i did have a question um

[0:27:27] Trustee Elliott: so david perhaps you can refresh my memory um the new so the maine's i i had a question late

[0:27:38] Trustee Elliott: last night so i'm still wrapping my head around it from mark vanesh uh scrd uh director for

[0:27:45] Trustee Elliott: Cortez Island, and their staff did a review of tiny homes, sort of the regulations around tiny

[0:27:55] Trustee Elliott: homes and whether TUPs are being used for them, which Maine Island has taken that approach. And

[0:28:04] Trustee Elliott: so I'm just trying to remember where we are in the process. So I gave information back to Mark

[0:28:10] Trustee Elliott: that's correct that the recently consolidated uh land use bylaw amendment um is to do with

[0:28:19] Trustee Elliott: a rezoning it doesn't have the minor project uh from the housing review is that correct that still

[0:28:28] Trustee Elliott: has to come back from the minister for adoption

[0:28:31] Trustee Maude: oh yes what i've been doing um because we've had

[0:28:35] Trustee Maude: some inquiries off of north pender about this also is i'm consistently referring people back

[0:28:39] Trustee Maude: to planner Chadwick because she seems to be the brain trust of all this stuff and

[0:28:47] Trustee Maude: I not unlike you get a little bit confused Island Island what's happened

[0:28:50] Trustee Maude: or what hasn't happened so I've been guiding people to talk with planner

[0:28:57] Trustee Maude: Chadwick to get the right answer yeah

[0:29:01] Trustee Elliott: okay it's helpful because I know we got

[0:29:05] Trustee Elliott: got to third reading, executive committee reviewed and passed it on. But it was confusing because we

[0:29:12] Trustee Elliott: recently got consolidated bylaws back, but it was to do with a previous rezoning or something. So

[0:29:19] Trustee Elliott: I actually sent Mark our agenda from the January meeting. So this is the first instance that it

[0:29:26] Trustee Elliott: appears in bylaws, but I said it's not received ministerial approval. So I just wanted to check

[0:29:30] Trustee Elliott: on that um interestingly his staff review skipped the regional district of danaimo so

[0:29:38] Trustee Elliott: they're going to redirect to um to ask questions of their chief building inspector because they

[0:29:43] Trustee Elliott: were really the ones that are key anyway i'm way off track so maine if we are meeting again in

[0:29:49] Trustee Elliott: person um and i believe it's a different venue but um yeah all is well in other parts of

[0:29:59] Trustee Elliott: I love you.

[0:30:00] Trustee Elliott: our islands trust world great

[0:30:04] Voice 9: thank you and for myself uh attended the salt spring uh local trust

[0:30:10] Voice 9: committee meeting last week as is typical a lots of action on the applications front

[0:30:17] Voice 9: um lots of rezonings these days i think probably the more most exciting one is a very large um

[0:30:26] Voice 9: Parcel at what was, jeez, now I'm going to gap on the name,

[0:30:35] Voice 9: a huge farm, which there's four parcels that are being proposed

[0:30:47] Voice 9: to be rezoned that will actually provide additional layers

[0:30:52] Voice 9: of protection and Musgrave Farm.

[0:30:58] Voice 9: Thank you, Director Cermak.

[0:31:00] Voice 9: Musgrave Farm, historic space on Salt Spring.

[0:31:05] Voice 9: Quite beautiful.

[0:31:06] Voice 9: I got a chance to see it last June, including a retreat center,

[0:31:14] Voice 9: a nonprofit retreat center, and some, according to proponents,

[0:31:22] Voice 9: they've had some really good conversations with local First Nations

[0:31:25] Voice 9: um about uh um really helping to um encourage some cultural uses on parts of the parts of the

[0:31:35] Voice 9: the properties for really large lots and they're just going to sort of redraw the boundaries a bit

[0:31:40] Voice 9: um but that one's probably the most interesting of

[0:31:44] Voice 9: of the multiple rezonings happening over on salt spring there um also uh uh as director

[0:31:54] Voice 9: Director Cermak alluded to with the departure of the consultant

[0:32:00] Voice 9: from the OCP LUB project, really a consideration of sort of refocusing

[0:32:07] Voice 9: the work and seeing what is trying to really sort of decide

[0:32:13] Voice 9: what's achievable in the remainder of the term to move ahead

[0:32:20] Voice 9: with the OCP LUB project.

[0:32:22] Voice 9: It's recognized that it's not going to be completed before end of term, but really trying to find ways to prioritize work that will really set up the next local trust committee with as much information and preparation towards those ends as possible.

[0:32:40] Voice 9: I would also note the Salt Spring Local Community Commission is holding a workshop tomorrow focused on the Ganges Harbor in particular.

[0:33:04] Voice 9: particular um but i note that our chair rook has sent out uh invitations to um trustees in the

[0:33:13] Voice 9: southern gulf islands and specifically those who have been attendees of the southern gulf islands

[0:33:18] Voice 9: forum um so there is a team invite to an ability for um for interested uh trustees and and chairs

[0:33:27] Voice 9: to attend virtually.

[0:33:29] Voice 9: So that's great.

[0:33:31] Voice 9: I was happy to see that.

[0:33:33] Voice 9: I think that is it for updates from me.

[0:33:39] Voice 9: I'm not allowed to say that Galliano continues to have a little bit of time off.

[0:33:45] Voice 9: There just hasn't been quite enough agenda material gathered together.

[0:33:49] Voice 9: So their next meeting is not until June and Hornby meets again May 1st.

[0:33:55] Voice 9: um main item of consideration there still being the short-term vacation uh rental uh regulations

[0:34:06] Voice 9: so that brings us next to the island trust conservancy liaison update of course we're

[0:34:12] Voice 9: going to be meeting with the board a little bit later but over to you vice chair elliott

[0:34:16] Voice 9: uh

[0:34:18] Trustee Elliott: thank you chair i i don't think i'll i need to provide an update we did um i think i did last

[0:34:26] Trustee Elliott: last time um i'm looking forward to the meeting but before we moved on with the agenda i wondered

[0:34:32] Trustee Elliott: if we could uh put a motion forward about asking the planning services department to respond to

[0:34:37] Trustee Elliott: the heritage conservation transformation act um technical paper um i sent that into alexandra

[0:34:47] Trustee Elliott: draw if feasible um so i move sorry we should change this the executive committee request

[0:34:58] Trustee Elliott: islands trust planning services to contribute i can move department to contribute input to

[0:35:07] Trustee Elliott: the proposed policy directions for the heritage conservation act transformation project introduced

[0:35:14] Trustee Elliott: It was introduced in the March 2026 technical paper before

[0:35:24] Voice 8: April

[0:35:25] Trustee Elliott: 23rd.

[0:35:29] Trustee Elliott: But

[0:35:30] Voice 9: we can see the motion in front of us.

[0:35:34] Trustee Elliott: Maybe I'll try

[0:35:37] Trustee Elliott: taking my video off.

[0:35:41] Trustee Elliott: Does that work for you, Director Cermak?

[0:35:45] Trustee Elliott: I understand it's just if it's feasible and understanding that some staff members have already contributed.

[0:35:54] Trustee Elliott: But I think it is quite important.

[0:35:56] Trustee Elliott: There's a lot in this proposed direction that could affect Islands Trust.

[0:36:03] Trustee Elliott: So I do want to make sure that the planning department has a chance to weigh in, if possible.

[0:36:11] Voice 13: Through the chair, I'll see what we can do to find the resources to respond.

[0:36:15] Voice 13: I agree with the importance of the activity, so we'll try to prioritize that.

[0:36:20] Voice 13: And as I mentioned earlier, we have begun resourcing some staff to the various Indigenous-related items we're doing operationally.

[0:36:31] Voice 13: So perhaps this can be part of that.

[0:36:33] Voice 13: But I'll take the direction and see what I can do, and I'll report out the results next week.

[0:36:40] Trustee Elliott: Appreciate it very much.

[0:36:42] Voice 9: Thanks for the input, Director Cermak.

[0:36:45] Voice 9: uh so we have a motion that's moved i'll look for a second thank you vice chair maude and uh any

[0:36:55] Voice 9: further discussion not seeing any i'll just note that the one piece i was a little bit disappointed

[0:37:05] Voice 9: not to see even brought up in this uh transformation project is around um how

[0:37:13] Voice 9: how archaeology for chance finds works on private homeowner lots.

[0:37:21] Voice 9: I still think the province has missed an opportunity there

[0:37:24] Voice 9: to reduce the burden and really invigorate some First Nations

[0:37:32] Voice 9: and citizen science.

[0:37:36] Voice 9: But that's beside the point, so I'll call the question.

[0:37:39] Voice 9: All those in favor?

[0:37:46] Voice 9: And that carries.

[0:37:49] Voice 9: Okay, so next, let's scroll away here.

[0:37:59] Voice 9: Bylaws, starting on page 24, we have the Gabriola Island Local Trust Committee Bylaws 321 and 322, request for decision.

[0:38:11] Voice 9: And over to Director Cermak.

[0:38:16] Voice 13: Thank you, Chair.

[0:38:17] Voice 13: I'll make this really simple.

[0:38:18] Voice 13: It's a spot OCP LUB amendment for the co-op gas station in order for it to store propane.

[0:38:26] Voice 13: The amendments would include that property into the core village area and the corresponding

[0:38:35] Voice 13: land use bylaw would allow the storage of propane.

[0:38:39] Voice 13: The LTC has considered and staff and the LTC agree that it's not contrary to our variance

[0:38:47] Voice 13: with the policy directive statements

[0:38:48] Voice 13: and recommend that the ECE approve it.

[0:38:55] Voice 9: Short and sweet indeed.

[0:38:58] Voice 9: Normally we'd have the chair

[0:38:59] Voice 9: of the local trust committee read out the motion,

[0:39:02] Voice 9: but in this case,

[0:39:04] Voice 9: I'm going to see if Vice Chair Maude would do so today.

[0:39:08] Trustee Maude: I would be pleased to.

[0:39:09] Trustee Maude: Thank you very much.

[0:39:10] Trustee Maude: I'll move that the Island Trust Executive Committee

[0:39:12] Trustee Maude: approve Gabriel Island Local Trust Committee

[0:39:14] Trustee Maude: bylaw number 321,

[0:39:16] Trustee Maude: cited as Gabriel Island Official Community Plan

[0:39:19] Trustee Maude: and Gabriola, By-law No. 166-1997, Amendment No. 1-2025,

[0:39:24] Trustee Maude: in accordance with Section 27 of the Honest Trust Act.

[0:39:28] Trustee Maude: Just a question here.

[0:39:30] Trustee Maude: It says, cited as Gabriola.

[0:39:32] Trustee Maude: Should it be Gabriola Island Community Plan?

[0:39:40] Voice 8: Through the point?

[0:39:41] Voice 8: Go ahead.

[0:39:43] Voice 13: Sorry, through the chair.

[0:39:45] Voice 13: I see Gabriola Island Local Trust Community By-law.

[0:39:49] Voice 13: Oh, I see Gabriola Island.

[0:39:51] Voice 13: Yes, correct.

[0:39:52] Voice 13: Correct. Please do change that at the island in there.

[0:39:55] Voice 9: Island into official community plan.

[0:39:58] Voice 9: We'll take that as a technical amendment.

[0:40:02] Voice 9: So moved and I'll look for a seconder.

[0:40:12] Voice 1: Oh,

[0:40:12] Voice 9: right. Trustee Elliott. There we go. Okay.

[0:40:15] Voice 9: So it's moved and seconded. Any further discussion?

[0:40:20] Voice 9: Not seeing any. I'll call the question. All those in favor.

[0:40:25] Voice 9: And that carries as well.

[0:40:28] Trustee Maude: And I will move that the Islands Trust Executive Committee approve Gabriel Island Local Trust Committee Bylaw No. 322,

[0:40:36] Trustee Maude: Saturdays, Gabriel Island Land Use Bylaw 1999, Amendment No. 1, 2025, in accordance with Section 27 of the Islands Trust Act.

[0:40:46] Voice 9: Moved, and I'll look for a seconder.

[0:40:49] Voice 9: Oh, thank you, Vice Chair Elliott.

[0:40:52] Voice 9: And any further discussion?

[0:40:56] Voice 9: Not seeing any, I will call the question.

[0:40:58] Voice 9: All those in favor?

[0:41:00] Trustee Elliott: Just before you move on, I just had a question,

[0:41:04] Trustee Elliott: actually, for Director Cermak.

[0:41:08] Trustee Elliott: The agency referral formatting, which is on page 34, 35, 36, seems to be different.

[0:41:18] Trustee Elliott: And I like this presentation.

[0:41:21] Trustee Elliott: It seems very straightforward.

[0:41:24] Trustee Elliott: Is this a new change, and will this be sort of the format going forward?

[0:41:28] Trustee Elliott: Thank

[0:41:30] Voice 13: you to the Chair. Keen observation. I chose not to talk about it per se, but I'm glad you brought it up.

[0:41:37] Voice 13: So as you recall, the EC did receive a bylaw from the Northern Office that looked quite different in terms of the First Nations referral responses.

[0:41:49] Voice 13: It was many pages on a spreadsheet, and that was agreed to process a year ago.

[0:41:53] Voice 13: In response to EC's feedback, we internally sort of looked at what we can do to make it better.

[0:42:02] Voice 13: This is sort of going back to our standard way of presenting it.

[0:42:06] Voice 13: But I don't believe this is going to be the final product.

[0:42:09] Voice 13: So you're going to see some growing pains as we address the First Nations referral process, as we work with the province, what they want to see.

[0:42:16] Voice 13: And we're actively having those conversations as we go forward.

[0:42:19] Voice 13: So the executive committee can expect to see a few minor changes going into the near future. But certainly this was to respond to your responses last time. And we're trying to make it as good as possible. But I don't know if it's the final resting place of this. There's a lot of people to consult to make sure that this says everything it needs to say in a way we need it to say it.

[0:42:41] Voice 13: Well,

[0:42:44] Trustee Elliott: that's great. I appreciate it. I'm looking forward to the day where all of this can be housed in separate reports on links on online, so that all the information can be available, but not in a very long PDF. But thank you for the effort. So I really appreciate the

[0:43:03] Voice 13: more streamlined.

[0:43:05] Trustee Elliott: line if

[0:43:07] Voice 13: i may say chair i appreciate the efforts of the northern office specifically the ledge

[0:43:11] Voice 13: clerk there and nadine morrow the um she's been very um responsive and adaptive and i really

[0:43:18] Voice 13: appreciate her extra efforts there yeah

[0:43:22] Voice 9: okay uh any further discussion and i'll call the question

[0:43:29] Voice 9: all those in favor and that carries excellent so moving on we have in section eight and nine

[0:43:42] Voice 9: are both vacant today uh so on page 53 coming from trust area services

[0:43:50] Voice 9: i have a request for decision on the educational webinar for realtors over to director freighter

[0:43:59] Voice 9: thank

[0:44:00] Voice 7: you chair uh just this is bring coming to you today to seek direction to be able to host

[0:44:06] Voice 7: an educational workshop for realtors this has come about primarily as a result of the new map it

[0:44:11] Voice 7: material being on the website and functionality finally being available to realtors to use so

[0:44:17] Voice 7: we're wanting to be able to host a webinar to walk them through it but also use it as an opportunity

[0:44:21] Voice 7: to provide general information about the islands trust and provide some information around

[0:44:27] Voice 7: heritage information that could be available to new purchasers this was discussed by trust

[0:44:33] Voice 7: programs committee but has come to you because there is really no mandate for them any further

[0:44:38] Voice 7: to undertake stewardship education work so we're looking for direction from executive committee

[0:44:43] Voice 7: we would be delivering it between may and september of this year's trying to find a date

[0:44:47] Voice 7: that works for everyone and um we would be promoting it through the usual channels um but

[0:44:53] Voice 7: particularly working with the vancouver island real estate board and the bc real estate um

[0:44:58] Voice 7: association to promote it to their membership i'm happy to take questions uh

[0:45:09] Voice 8: vice chairman

[0:45:11] Trustee Maude: mud thank you sure um yeah very supportive of this it's uh uh a really good um way of reaching

[0:45:19] Trustee Maude: out and getting the people who need to be really informed well informed so great thing um my only

[0:45:26] Trustee Maude: question was uh given the timelines and all that is this falling underneath that um it's a new

[0:45:34] Trustee Maude: project or just because it's a legacy project it's not a new project um

[0:45:40] Voice 7: i think it's associated

[0:45:41] Voice 7: with the existing MAP-IT project, so it would be part of the communication of that existing project, is how we're viewing it.

[0:45:48] Voice 8: Excellent, thank you.

[0:45:52] Voice 8: Vice-Chair Elliott.

[0:45:54] Trustee Elliott: So two questions.

[0:45:58] Trustee Elliott: Could the presentation be available for trustees to view as well for their information?

[0:46:06] Trustee Elliott: Maybe not to participate, but we need to ensure that we're coherent in understanding what we present to the public.

[0:46:15] Trustee Elliott: So I think this would be a really good chance for trustees to also understand, especially archaeology site protection.

[0:46:24] Trustee Elliott: And the second question is, I think we had a sort of an internal document produced about, you know, protecting cultural heritage.

[0:46:33] Trustee Elliott: I've seen two come through executive committee.

[0:46:39] Trustee Elliott: Is there going to be sort of a package?

[0:46:41] Trustee Elliott: So it's not just a verbal presentation, but, you know,

[0:46:44] Trustee Elliott: everything that we want to showcase from on this trust perspective is going

[0:46:51] Trustee Elliott: to be included as sort of written materials as well.

[0:46:55] Voice 7: Of course, trustees can participate and we'll make sure that they're,

[0:46:58] Voice 7: they received the invitation to it with regard to other materials.

[0:47:01] Voice 7: we did have a draft heritage conservation area like which is akin to like a development permit

[0:47:07] Voice 7: area we had a sort of draft publication executive committee asked us to go get feedback from nations

[0:47:11] Voice 7: prior to bringing it back to you to be finalized we have not yet received that feedback so that's

[0:47:16] Voice 7: still sitting on our list um the only other materials we really have that we are currently

[0:47:21] Voice 7: distributing to new purchasers through the living and the trust mailing is a brochure from the bc

[0:47:26] Voice 7: archaeology branch um which certainly we could make available um but if there's other materials

[0:47:33] Voice 7: you're thinking of perhaps just reach out to myself or chloe our program coordinator and we

[0:47:37] Voice 7: can try and make those available to the realtors as well okay

[0:47:41] Trustee Elliott: thanks good

[0:47:45] Voice 9: questions and i had a

[0:47:47] Voice 9: related question um which is around um like it's great that trustees will be able to um

[0:47:55] Voice 9: to attend. But some ability for trustees to, I guess, invite local realtors in some way to

[0:48:09] Voice 9: sort of flag, make sure that the local realtors that they're aware of have access and ability

[0:48:16] Voice 9: to attend. That was the only piece I was really thinking of.

[0:48:21] Voice 7: Absolutely, yes. Of course, we'd

[0:48:22] Voice 7: We'd welcome that assistance with promoting attendance.

[0:48:27] Voice 9: Great.

[0:48:29] Voice 9: Okay, well, we do have a request for a decision here,

[0:48:32] Voice 9: so I'll entertain the motion if one of the vice chairs would like to make it.

[0:48:37] Trustee Maude: I'll move the executive committee request staff to plan

[0:48:40] Trustee Maude: and host an educational webinar for realtors working in the Islands Trust area.

[0:48:47] Voice 9: And I see a second from Vice Chair Elliott.

[0:48:51] Voice 9: I'll look for any further discussion.

[0:48:56] Voice 9: Not seeing any, I'll call the question.

[0:48:57] Voice 9: all those in favor and that carries thank you very much so moving along and

[0:49:08] Voice 9: to section ten point two point five point one we have a change of dates for

[0:49:13] Voice 9: regional planning committee and Trust Programs Committee November meetings

[0:49:18] Voice 9: requests for decisions turning on page of 56 this is over to director murder I

[0:49:24] Voice 9: I believe.

[0:49:31] Voice 2: Hi, yes, sorry about that.

[0:49:33] Voice 2: I'm in trouble with my remote. Thank you. Yeah, so this

[0:49:38] Voice 2: was a conflict between the Regional

[0:49:42] Voice 2: Planning Committee, Trust Programs Committee and

[0:49:46] Voice 2: some local Trust Committee meetings in November. So we've worked with staff

[0:49:50] Voice 2: and come up with the dates shown below.

[0:49:54] Voice 2: So the best option is for Trust Programs Committee

[0:49:58] Voice 2: Committee to move the November date to January 7th, and Regional Planning Committee to do

[0:50:04] Voice 2: the same to January 8th.

[0:50:06] Voice 2: So it's up to those committees to adjust the dates, so the Executive Committee could recommend

[0:50:13] Voice 2: or request that those committees make those changes, so the resolutions are on the screen

[0:50:18] Voice 2: in front of you.

[0:50:19] Voice 2: Thanks.

[0:50:21] Voice 8: Okay.

[0:50:21] Voice 8: Thank

[0:50:22] Voice 9: you very much.

[0:50:23] Voice 9: Pretty straightforward.

[0:50:23] Voice 9: forward. I'll look for someone to make the first

[0:50:28] Voice 9: motion. Vice Chair Maud.

[0:50:32] Voice 9: I

[0:50:33] Trustee Maude: just had a question about the back-to-back of this.

[0:50:38] Trustee Maude: I'm assuming it's okay with staff to have these two

[0:50:41] Trustee Maude: meetings one day after the other and such.

[0:50:45] Trustee Maude: It seemed a little bit tight for me scheduling.

[0:50:49] Voice 2: It was tight to find dates early in the

[0:50:55] Voice 2: year uh from a staff point of view that's that's okay um it really depends for the trustees who's

[0:51:03] Voice 2: appointed to those committees i'll currently speak for the trustees certainly

[0:51:09] Voice 9: and of course

[0:51:10] Voice 9: whoever the the chair of trust council is but uh those are all unknown so we can go ahead and

[0:51:16] Voice 9: schedule them how we'd like at this point so i will entertain the motion

[0:51:21] Voice 9: okay

[0:51:22] Trustee Maude: i will move an

[0:51:23] Trustee Maude: The Executive Committee requests the Trust Programs Committee to reschedule November 26th, 2026, the Trust Programs Committee meeting to January 7th, 2027.

[0:51:34] Trustee Maude: And the Executive Committee requests the Regional Planning Committee to reschedule the November 27th, 2026, Regional Planning Committee meeting to January 8th, 2027.

[0:51:45] Voice 9: Moved.

[0:51:45] Voice 9: I'll look for a second.

[0:51:48] Voice 9: Seconded by Vice Chair Elliott.

[0:51:50] Voice 9: Any further discussion?

[0:51:54] Voice 9: Not seeing any.

[0:51:55] Voice 9: I'll call the question. All those in favor? And that carries. Thank you very much, Vice Chairs.

[0:52:07] Voice 9: Next up is 11.2.1. We have a request for a decision on the 2026-27 communication

[0:52:15] Voice 9: strategy, starting at page 58, and over to Director Freighter.

[0:52:23] Voice 7: Thank you. This is being brought to you as an update to the previous communication strategy.

[0:52:28] Voice 7: The main changes are an increasing focus on ILA's trust-owned channels for communicating, and also just working towards better internal coordination of our communication processes.

[0:52:43] Voice 7: As sort of limited staff work across many, many projects, we're improving the way in which we're sort of intaking requests for communications and organizing the program.

[0:52:53] Voice 7: I'm happy to take any questions about it. Otherwise, once it's approved, we'll post it to the website and sort of put it into action for next year.

[0:53:01] Voice 7: Director

[0:53:04] Voice 9: Frater, any questions? Vice Chair Elliott.

[0:53:08] Voice 9: it well

[0:53:10] Trustee Elliott: thank you um i i appreciate this it's a it's a good guide and i see that there's going

[0:53:18] Trustee Elliott: to be a lot more um so the goals to reach communities and to engage with communities

[0:53:25] Trustee Elliott: will definitely strengthen some of the issues that we've been seeing um i'm wondering about

[0:53:32] Trustee Elliott: the sort of overall omission of planning services and projects I mean it says services so right at

[0:53:41] Trustee Elliott: the top I guess on page 61 in the context it's islands trust governance programs services but

[0:53:53] Trustee Elliott: what about projects project and program specific communications will continue to be developed as

[0:53:59] Trustee Elliott: companion documents and what so why are they different and why is this sort of a a follow-along

[0:54:08] Trustee Elliott: um after development

[0:54:11] Voice 7: all right

[0:54:13] Voice 7: i'm i will admit i'm i'm struggling to can you tell me what page

[0:54:16] Voice 7: you're on because i'm struggling to catch that paragraph here is it the one on screen yeah it's

[0:54:20] Trustee Elliott: the one on screen the second paragraph um so the scope of work is islands trust governance program

[0:54:25] Trustee Elliott: programs, services and commitment to reconciliation. And then the last paragraph does say

[0:54:31] Trustee Elliott: project and program specific communication work plans will be developed as companion documents.

[0:54:38] Trustee Elliott: Why are they separated out? Why is this a different approach?

[0:54:42] Trustee Elliott: So I

[0:54:42] Voice 7: think in that second paragraph, the word services is intended to be all encompassing

[0:54:46] Voice 7: of all of our activities when we're undertaking specific work. So if there's a project,

[0:54:53] Voice 7: we are developing specific communication plans for projects that are separate than this overarching

[0:54:58] Voice 7: strategy, but guided by this overarching strategy. I'm not sure if I fully understood your question,

[0:55:03] Voice 7: so please let me know if I can supplement that answer. And if you'd like, we could amend the

[0:55:09] Voice 7: second paragraph there to include the word projects, if that's helpful.

[0:55:17] Trustee Elliott: Yeah, I apologize,

[0:55:18] Trustee Elliott: my internet's cutting out a bit, so I missed some of your response, but governance program services

[0:55:27] Trustee Elliott: Services and commitment to reconciliation.

[0:55:29] Trustee Elliott: Yeah, it just leaves me with the impression that project and program specific work is a different piece of work.

[0:55:37] Trustee Elliott: So maybe we could add projects if that's, I don't know, if maybe anybody else.

[0:55:46] Voice 9: I don't know, I don't know, Vice Chair Elliott, if your internet cut out, but the director did suggest that we could add projects to that second paragraph if desired.

[0:55:59] Trustee Elliott: Okay, yeah, that would be great.

[0:56:06] Voice 9: And Director Frater, would you like that amendment in the form of a resolution?

[0:56:11] Voice 7: I think it's probably simplest. If you pass the recommended resolution, you could just add comma as amended at the end.

[0:56:18] Voice 7: And I captured that change here.

[0:56:22] Voice 9: Is that suitable, Vice Chair Elliott?

[0:56:26] Voice 9: Yeah,

[0:56:26] Trustee Elliott: I did have another question. In Goals 1.1, Improve Issue Identification, Listening, and Response.

[0:56:37] Trustee Elliott: response, do we need to consider sort of background on who or what voice is creating

[0:56:47] Trustee Elliott: issues? Like, is there in emerging issues and trends, it's coming from a large, you know,

[0:56:58] Trustee Elliott: group of disaffected residents, or is it sort of one consistent voice that seems to dominate,

[0:57:04] Trustee Elliott: Or is it driven by, you know,

[0:57:08] Trustee Elliott: there's different ways to interpret the pressure that comes. So how we understand these emerging issues is kind of important.

[0:57:26] Trustee Elliott: important?

[0:57:29] Voice 7: Certainly, I think that we will be looking at that. But generally, as, as

[0:57:35] Voice 7: concerns are raised in community, I think we look at how, how are how are we communicating in

[0:57:40] Voice 7: relation to those concerns raised, regardless of who's raising them. So I think if there's an issue

[0:57:44] Voice 7: that's coming up, particularly if there's misunderstandings about trust projects or

[0:57:49] Voice 7: trust activities, we would want to make sure that we're communicating in a way and capturing,

[0:57:53] Voice 7: you know, providing good information and understanding where our information may not be

[0:57:59] Voice 7: sufficiently addressing the concerns that are being raised, regardless of who's raising them.

[0:58:03] Voice 7: I think as we build out our engagement plans too, and look towards an engagement strategy,

[0:58:07] Voice 7: we'll be also looking to work towards that as projects are rolling out and as engagements

[0:58:12] Voice 7: ongoing, getting more responsive to things in real time around how things are going on.

[0:58:16] Voice 7: We are continuing to use the fact check page to post updates as there is information that's

[0:58:22] Voice 7: circulating that might be incorrect and we can provide a correction. But at this time,

[0:58:25] Voice 7: we don't have any particular strategy around who's providing or driving issues, rather than

[0:58:31] Voice 7: just simply trying to provide good information in response. If there's something you'd like added to

[0:58:36] Voice 7: this strategy in particular, please feel free to suggest it.

[0:58:40] Trustee Elliott: Yeah, it's, my concern is more around

[0:58:45] Trustee Elliott: purposeful misinformation. This goal seems to say, okay, if we're not communicating well,

[0:58:52] Trustee Elliott: well, let's do better. But I've seen this happen, especially on Gabriola, where we continue to

[0:58:58] Trustee Elliott: communicate actual facts and information, but there is an active political voice for whatever

[0:59:05] Trustee Elliott: reason that continues to perpetuate misinformation. And so countering that, you need to identify that

[0:59:12] Trustee Elliott: there's an agent that's countering the good information that we're providing. And I think

[0:59:21] Trustee Elliott: I think in the age of AI and sort of different, like social media is going to explode with just, you know, all kinds of information that isn't real. How do we address that? I think it's going to be, it's not just an improvement. It's a, I don't know what I, this is a good document, but I think it lacks that analysis of where is it coming from?

[0:59:50] Trustee Elliott: what is driving it so that you can't just counter with more good information if there's

[0:59:55] Trustee Elliott: an active effort to undermine, you know, what we're consistently.

[1:00:00] Trustee Elliott: saying for instance so

[1:00:02] Voice 7: i don't have a ready answer for you on that today but what i will say is we

[1:00:06] Voice 7: are looking forward to having a new position in communications because of course we've got

[1:00:09] Voice 7: limited resources really with our one specialist and myself um so we're going to be bringing in a

[1:00:14] Voice 7: team lead um hoping for july and with that i think we'll have the ability to undertake deep

[1:00:20] Voice 7: analysis come up with different tools and undertake more work at this time we're scoping

[1:00:25] Voice 7: our ability to respond and be responsive and undertake analysis to the staff resources

[1:00:29] Voice 7: available. And, you know, later this year, we should have more ability to get a bit more

[1:00:34] Voice 7: sophisticated with more staff resources. But in terms of developing more nuanced approaches or

[1:00:42] Voice 7: more proactive work, I think that we'll have to wait until we have, you know, the team lead in

[1:00:47] Voice 7: place and look at it again through that lens of more staff resources.

[1:00:51] Trustee Elliott: Okay, I appreciate that.

[1:00:53] Trustee Elliott: and that makes a lot of sense. However, we're saying it's going to be implemented.

[1:00:59] Trustee Elliott: This strategy is to be implemented. So at what point will we expect to have another look or

[1:01:06] Trustee Elliott: revisit some of the approaches in a year, maybe?

[1:01:11] Voice 7: Yeah, so this is intended for the next fiscal

[1:01:13] Voice 7: year. And as that new position settles in, we'll start working towards developing the one for the

[1:01:18] Voice 7: next fiscal year. But again, as we settle in that new position, and as we get more resources,

[1:01:22] Voice 7: we're always looking for continuous improvement and working in real time so we welcome your

[1:01:26] Voice 7: feedback and sort of as we do this work or as some issue is emerging if you've got something

[1:01:31] Voice 7: you'd like to bring to staff's attention please feel free to do so at any time okay

[1:01:36] Trustee Elliott: uh one final

[1:01:37] Trustee Elliott: note item 4.6 is about target audiences do we need to include uh improvement districts

[1:01:48] Trustee Elliott: oh sorry no i had the wrong bullet target audiences for yes not 4.6 not the goal but

[1:02:02] Trustee Elliott: item 4 target audiences on

[1:02:05] Voice 7: page 66 yeah yeah

[1:02:08] Voice 7: um certainly we could add improvement districts yep

[1:02:10] Trustee Elliott: yep they are still alive i think that's about it for now okay

[1:02:21] Voice 9: thank you uh director frader

[1:02:23] Voice 9: as in Vice Chair Elliott.

[1:02:28] Voice 9: So the recommendation from the Director is that we could

[1:02:33] Voice 9: advance the resolution

[1:02:36] Voice 9: as amended.

[1:02:41] Trustee Elliott: Sure, happy to do so.

[1:02:44] Voice 9: Please go ahead.

[1:02:45] Trustee Elliott: I move that Executive Committee approve the

[1:02:48] Trustee Elliott: 2026-27 Islands Trust Communication Strategy

[1:02:52] Trustee Elliott: as amended and forward to Trust Council for information.

[1:02:57] Voice 9: Excellent. Moved. And I'll look for a seconder. Seconded by Vice Chair Maude.

[1:03:03] Voice 9: Look for any further discussion. Not seeing any, I'll call the question. All those in favor?

[1:03:11] Voice 9: And that carries. Thank you, Director Fraider and Vice Chairs.

[1:03:20] Voice 9: Okay, next on to section 12, we have a number of pieces of correspondence.

[1:03:32] Voice 9: So at least a couple of them that may want to go to trust counsel, but over to trustee or vice chairs.

[1:03:42] Voice 9: First, we'll go through them one by one and see what the disposition ought to be.

[1:03:48] Voice 9: So we have the page 68.

[1:03:52] Voice 9: We have the BC Geographical Names Office, name change, and Vice Chair Mott.

[1:04:04] Trustee Maude: Thank you, Chair.

[1:04:05] Trustee Maude: Just a trivial point of interest is that the province indicated that there was no known source for the name that they're trying to change.

[1:04:17] Trustee Maude: and my understanding was through local knowledge

[1:04:21] Trustee Maude: that it is named after the HMS Savage

[1:04:24] Trustee Maude: which was a Royal Navy ship

[1:04:26] Trustee Maude: that was in the vicinity in the 1800s

[1:04:28] Trustee Maude: so that's a historical context

[1:04:31] Trustee Maude: but certainly in support of the name change

[1:04:32] Trustee Maude: so are we just doing this by general consent

[1:04:36] Trustee Maude: to go to trust council or is there a motion?

[1:04:41] Voice 9: I think that unless there's disagreement on any of these

[1:04:46] Voice 9: we can do these uh forward these to trust council by general consent excellent uh so and then if

[1:04:56] Voice 9: there's uh so this one um can we forward this one by general consent not seeing any objections

[1:05:07] Voice 9: okay so next is um the rural islands economic partnership and the trust secretariat

[1:05:19] Voice 9: resubmission

[1:05:21] Voice 9: and

[1:05:23] Voice 9: that starts on

[1:05:26] Voice 9: page 71.

[1:05:29] Voice 9: Of course, we know

[1:05:30] Voice 9: that our

[1:05:32] Voice 9: funding around the Secretariat Services

[1:05:34] Voice 9: is

[1:05:36] Voice 9: not the same as last year, but

[1:05:39] Voice 9: I don't think that's any reason

[1:05:41] Voice 9: to not forward this to Trust Council.

[1:05:43] Voice 9: Vice Chair Elliott.

[1:05:45] Trustee Elliott: Yeah, I was just going to ask the Director

[1:05:47] Trustee Elliott: or does anybody know what the final

[1:05:49] Trustee Elliott: budget uh we landed on and is there money for this potential well

[1:05:57] Voice 9: i'm sure staff will have

[1:05:59] Voice 9: the definitive answer but my recollection is that uh is that trust council directed um funding

[1:06:06] Voice 9: already to specific um uh specific uh secretariat initiatives rather than the past practice of

[1:06:17] Voice 9: having a general fund which then usually trust programs committee would recommend the allocation

[1:06:23] Voice 9: but i see director freighter so over to you director um

[1:06:28] Voice 7: certainly trust council budgeted um

[1:06:30] Voice 7: seven thousand dollars um if there was a desire to direct staff to sort of overspend the allocated

[1:06:38] Voice 7: budget we could do so and reduce spending in other areas um so that is that is an option but

[1:06:45] Voice 7: that would be for Trust Council to direct. I will note we may be bringing forward a recommendation

[1:06:50] Voice 7: to do just that should Trust Council wish, because we've realized there is a Bain Sound website that

[1:06:55] Voice 7: expires in May and a few hundred dollars would allow that to stay live should Trust Council

[1:07:00] Voice 7: wish it to do so. So that may be a discussion for Trust Council to have, but staff are not

[1:07:06] Voice 7: providing advice. We just simply would offer that that is an option.

[1:07:10] Voice 9: Okay, thank you. Vice Chair

[1:07:12] Voice 9: Thanks

[1:07:13] Trustee Elliott: for that. So second question, if this is forwarded to Trust Council, and I do think it should be, could staff provide a brief covering report sort of with the updates of what it approved and maybe a request to overspend the budget or some options, just so that that's clear to Trust Council what you've just explained?

[1:07:38] Voice 7: Certainly we could. Perhaps if you did that by resolution, that would be helpful to ask us to do that.

[1:07:43] Voice 7: But, yes, certainly we can

[1:07:47] Voice 7: cover briefing on it.

[1:07:49] Voice 9: Yeah, thank you for that.

[1:07:50] Voice 9: I think it would be good to do that if it's set up as suggested as options,

[1:07:59] Voice 9: because if there's a relatively small amount, dollar amount,

[1:08:06] Voice 9: that would assist the Bain Sound project or website from collapsing

[1:08:13] Voice 9: rather than necessarily tie all of that in with this.

[1:08:19] Voice 9: If they could be separatable for Trust Council's consideration

[1:08:23] Voice 9: around a potential overspend, that would be good.

[1:08:26] Voice 9: Vice-Chair Maude.

[1:08:28] Trustee Maude: Thank you, Chair.

[1:08:29] Trustee Maude: I would recommend perhaps on the Bain Sound issue,

[1:08:32] Trustee Maude: reaching out to Trustee Borthwick,

[1:08:33] Trustee Maude: because my understanding with my discussion of him at Trust Council

[1:08:38] Trustee Maude: was the Bain Sound Forum was winding up

[1:08:42] Trustee Maude: um to be replaced by another entity so it may not be relevant but i wouldn't want to say without

[1:08:49] Trustee Maude: asking trustee borthwick yeah

[1:08:51] Voice 7: we will we will we have some more work to do before we provide that

[1:08:54] Voice 7: recommendation i just wanted to highlight this meeting when you're receiving this letter that

[1:08:57] Voice 7: that's in the background for us to look into right and maybe that's

[1:09:02] Voice 9: the sort of maybe that

[1:09:03] Voice 9: that's the sort of thing where uh if the new entity is able to you know sort of assume uh

[1:09:10] Voice 9: the ownership of the website,

[1:09:12] Voice 9: that might be the best outcome.

[1:09:14] Voice 9: Vice Chair Elliott.

[1:09:16] Trustee Elliott: So would a motion be to request staff

[1:09:19] Trustee Elliott: to provide an RFD with options

[1:09:24] Trustee Elliott: regarding disposition of the Secretariat Services Program

[1:09:28] Trustee Elliott: for consideration of June Trust Council?

[1:09:33] Trustee Elliott: I don't know

[1:09:35] Voice 7: if Director Maud's on the call here.

[1:09:39] Voice 7: Something along the lines of requesting staff

[1:09:41] Voice 7: person rfd with options regarding like overspending related to the secretariat services

[1:09:46] Voice 7: function something like that maybe and then we can and then

[1:09:50] Voice 7: we can refine it as we provide that

[1:09:52] Voice 7: advice and i work with the director of financial and employee services that

[1:09:59] Voice 9: was for information

[1:10:00] Voice 9: director mobs is not with us today that's

[1:10:02] Voice 7: right yeah so i could i can work with her and director

[1:10:05] Voice 7: coburn around um uh how to bring that forward okay

[1:10:13] Voice 9: did you did you manage to capture that

[1:10:16] Voice 9: language uh vice chair elliott or um i was hoping

[1:10:21] Trustee Elliott: alexandra has

[1:10:27] Voice 18: oh you do i got it yeah executive committee

[1:10:31] Voice 18: request staff to provide an rfd with options

[1:10:34] Voice 18: regarding overspending with regards to the secretariat services function you're amazing

[1:10:40] Trustee Elliott: so moved

[1:10:43] Voice 9: and I see a second from

[1:10:46] Voice 9: Vice Chair Maud

[1:10:48] Voice 9: any further discussion

[1:10:49] Voice 9: not seeing any I'll call the question

[1:10:53] Voice 9: all those in favor

[1:10:56] Voice 9: and that carries

[1:10:59] Voice 9: okay

[1:11:01] Voice 9: and then so given that that's

[1:11:04] Voice 9: going to go as an RFD I don't think we

[1:11:06] Voice 9: need to advance it

[1:11:08] Voice 9: on its own by general consent

[1:11:10] Voice 9: because we've made a motion so next is

[1:11:12] Voice 9: 12.3

[1:11:14] Voice 9: Micey to Skye comments on Fort SBC's application to amend water discharge permit.

[1:11:24] Voice 9: Definitely think this would be good for Trust Council to see.

[1:11:28] Voice 9: So any comments or shall we just forward it by general consent?

[1:11:37] Voice 9: I'm seeing a nod around general consent.

[1:11:39] Voice 9: So we'll forward that to Trust Council by general consent.

[1:11:41] Voice 9: and then um there's the southern resident killer whale bulletin any thoughts on this one

[1:11:54] Voice 9: i don't see it on the agenda as noted to go to trust council but that is up to this body decide

[1:12:04] Voice 9: if that was foreign any thoughts from vice chairs vice chair elliott so

[1:12:13] Trustee Elliott: could this be forwarded to

[1:12:14] Trustee Elliott: trustees as there's a consultation period open that closes soon and it might be good for

[1:12:22] Trustee Elliott: it can trustees contribute to this or

[1:12:32] Voice 17: i thought this

[1:12:33] Trustee Elliott: had already been sent to trustees

[1:12:35] Trustee Elliott: it has i've already circulated this to trustees okay yes all right i don't think there's further

[1:12:42] Trustee Elliott: further action needed okay

[1:12:45] Voice 9: thank you and then finally the sandwich in the round table next

[1:12:57] Voice 9: meeting date now I believe if I'm not mistaken Chair Patrick has been attending on on behalf

[1:13:04] Voice 9: of Islands Trust so I don't think this one requires action I'm sure that Chair Patrick is

[1:13:15] Voice 9: aware okay not

[1:13:19] Voice 9: seeing any dissent on that so we'll receive that one for information and

[1:13:29] Voice 9: that brings us to the work program review starting on page 116 and uh we'll check in with staff see

[1:13:42] Voice 9: if there's anything you'd like to update us on here over to you cao brony thank

[1:13:50] Voice 15: you chair uh

[1:13:50] Voice 15: No, I don't think there's been any significant updates

[1:13:53] Voice 15: to flag for executive committee this time.

[1:13:58] Voice 9: Okay, vice chairs, any questions or comments

[1:14:01] Voice 9: on the active projects report?

[1:14:06] Voice 9: Not seeing any.

[1:14:08] Voice 9: Okay, so we're good to go on that.

[1:14:16] Voice 9: Okay, so we have the next meeting notice,

[1:14:25] Voice 9: item 14, electronically, May 6th, 9-15.

[1:14:30] Voice 9: and then the following item is 14.1 location change of executive committee

[1:14:37] Voice 9: meetings until end of term this is identified in the context note and there

[1:14:45] Voice 9: are two recommended resolutions also a little bit of information if anyone

[1:14:56] Voice 9: wants to drill into the context notes at all but I believe we've all read that so

[1:15:04] Voice 9: So I'll look for someone to

[1:15:07] Trustee Maude: make the first resolution.

[1:15:08] Trustee Maude: I'll move the executive committee request staff change the location of the following executive committee meetings from Islands Trust's Victoria office to electronic.

[1:15:15] Trustee Maude: Wednesday, June 3rd, 2026.

[1:15:18] Trustee Maude: Wednesday, July 29th, 2026.

[1:15:20] Trustee Maude: Wednesday, August 26th, 2026.

[1:15:22] Trustee Maude: And Wednesday, October 28th, 2026.

[1:15:27] Voice 9: Moved.

[1:15:28] Voice 9: And I'll look for a seconder.

[1:15:31] Voice 9: Thank you, Vice Chair Elliott.

[1:15:33] Voice 9: and any discussion?

[1:15:37] Trustee Elliott: Vice Chair Elliott?

[1:15:39] Trustee Elliott: Yeah.

[1:15:40] Trustee Elliott: So if the chair or vice chairs can make it on,

[1:15:44] Trustee Elliott: or we happen to be in Victoria,

[1:15:46] Trustee Elliott: is it okay to still be in the office for those meetings

[1:15:50] Trustee Elliott: on our own sort of expense?

[1:15:53] Trustee Elliott: Just we happen to be there.

[1:15:55] Voice 15: CA Bronner?

[1:15:57] Voice 15: Yeah, that's certainly fine.

[1:15:58] Voice 15: If trustees are in the office and want to participate from there,

[1:16:01] Voice 15: then that's totally fine.

[1:16:03] Voice 15: we can make sure that we accommodate

[1:16:05] Voice 15: the space for that.

[1:16:08] Voice 9: Great. Anything else?

[1:16:12] Voice 9: All right, then I'll call the question. All in favor?

[1:16:16] Voice 9: And that carries.

[1:16:19] Trustee Maude: And I'll move

[1:16:20] Voice 9: the

[1:16:20] Trustee Maude: executive committee.

[1:16:21] Trustee Maude: Go ahead, sir.

[1:16:24] Trustee Maude: I'll move the executive committee

[1:16:26] Trustee Maude: request staff change the location of the following

[1:16:28] Trustee Maude: executive committee meetings from

[1:16:30] Trustee Maude: in-person to hybrid.

[1:16:32] Trustee Maude: That's Tuesday, June 16,

[1:16:34] Trustee Maude: 2026, and Wednesday,

[1:16:36] Trustee Maude: September 9, 2026.

[1:16:40] Voice 9: Thank you, Moo. I'll look for a second.

[1:16:43] Trustee Elliott: Before it's seconded, I have a question about the word hybrid.

[1:16:48] Trustee Elliott: I was under the impression

[1:16:51] Trustee Elliott: from several perspectives that we don't use the term hybrid because it's not possible to

[1:16:58] Trustee Elliott: have a hybrid meeting. It either needs to be in person or electronic. That's the information I

[1:17:04] Trustee Elliott: of keep communicating to LTCs when they ask, why can't we have both in-person participation

[1:17:10] Trustee Elliott: and electronic? So I'm just wondering about that term. Is it consistent with what we're doing?

[1:17:26] Voice 9: See, CAO Browning's mic came off there.

[1:17:31] Voice 15: Okay. I saw Alexander's head go up as well. But I think David Marder probably has the

[1:17:37] the

[1:17:37] Voice 15: official opinion on okay director yeah

[1:17:43] Voice 2: yeah to the chair uh your meeting procedure bylaw only

[1:17:48] Voice 2: has two forms of meeting in person or electronic uh so the in-person does allow uh for trust

[1:17:56] Voice 2: council anyway for up to 10 members to join as electronic so it doesn't state it as a hybrid but

[1:18:05] Voice 2: in a sense you can probably consider that kind of a hybrid but for the public they would have to

[1:18:10] Voice 2: attend at the meeting location so it really comes down to what your bylaw says is how you would run

[1:18:18] Voice 2: the meeting so for consistency I would just call them in person or electronic and I wouldn't use

[1:18:25] Voice 2: the term hybrid as that's not mentioned in your bylaw thanks

[1:18:31] Voice 9: okay then so then this is to do with

[1:18:34] Voice 9: the um context notes uh mentioned above uh what's the recommendation from staff on how to identify

[1:18:42] Voice 9: these these two meetings then see

[1:18:49] Voice 15: you brony yeah through the chair i think i would look to director

[1:18:52] Voice 15: margo to clarify but the intent here is that from a public participation perspective these meetings

[1:18:58] Voice 15: would be electronic this was intended to just allow more than one member of executive to be

[1:19:04] Voice 15: in attendance at the Victoria office to facilitate in anticipation that we would be doing the same

[1:19:10] Voice 15: to facilitate the press council meetings so if

[1:19:15] Voice 2: I may so go

[1:19:17] Voice 9: ahead yeah

[1:19:19] Voice 2: think about it from the

[1:19:21] Voice 2: public access so for an electronic meeting they're allowed to join electronically or come to the

[1:19:28] Voice 2: location that's how it's advertised so you advertise as electronic meeting and you're all

[1:19:33] Voice 2: in the in the room that really doesn't matter we'd still be running as an electronic meeting

[1:19:38] Voice 2: uh from a public perspective okay

[1:19:44] Voice 9: so we should be identifying uh these two meetings uh from in

[1:19:48] Voice 9: person to electronic that is what i'm hearing yeah

[1:19:53] Voice 2: correct okay

[1:19:56] Voice 9: uh so let's amend uh the motion by

[1:20:02] Voice 9: changing hybrid to electronic uh i see vice chair earlier go ahead and

[1:20:07] Trustee Elliott: perhaps if we can clarify the

[1:20:09] Trustee Elliott: intent we could say from in-person to electronic for with options for vice chairs to be present

[1:20:20] Trustee Elliott: in person no that already exists no yeah

[1:20:23] Trustee Elliott: okay never mind that's getting

[1:20:26] Voice 9: necessary it's all good

[1:20:27] Trustee Elliott: yeah

[1:20:28] Voice 9: into the weeds okay so we'll take it as as the motion will read electronic rather than hybrid

[1:20:36] Voice 9: hybrid and I'll look for a seconder and thank you Vice Chair Elliott all right any further discussion

[1:20:47] Voice 9: I'll call the question all those in favor and that carries okay we have no closed meeting and

[1:20:58] Voice 9: our Islands Trust Conservancy board joint session is scheduled to begin at one o'clock

[1:21:05] Voice 9: um so i think we may as well recess um until one o'clock unless there's any objection to do

[1:21:16] Voice 9: otherwise all right well we'll see you all uh vice chairman just

[1:21:24] Trustee Maude: a point of clarification are

[1:21:25] Trustee Maude: are we logging out of this or are we just um to to sort of turn off our cameras and mics

[1:21:30] Trustee Maude: and rejoin or joining at one o'clock advice

[1:21:37] Voice 9: from alessandra if

[1:21:40] Voice 18: i may chair i was going to

[1:21:42] Voice 18: just run the recording for a bit longer and put up a notice saying that we're recessed till one

[1:21:48] Voice 18: and then i was gonna end it and update the website that will be back at one and then restart it just

[1:21:54] Voice 18: before then so i think um everyone except myself can log off and i'll be doing so in about 20

[1:22:00] Voice 18: minutes to half an hour just to allow the public a little time to see the notice if they're logging

[1:22:05] Voice 18: on.

[1:22:07] Voice 9: Great. Thank you so much. All right. Well, we'll see you all at one o'clock then.

[3:00:14] Voice 1: all right acting chair

[3:00:15] Voice 18: peterson we're ready to go

[3:00:18] Voice 9: okay well thank you for joining us everyone um

[3:00:23] Voice 9: we're returning from our recess um as the executive uh island stress executive committee

[3:00:32] Voice 9: and now we're going to go into the island trust conservancy board joint session um

[3:00:43] Voice 9: so yes we're coming back from our break and um welcoming the members of the honest dress

[3:00:49] Voice 9: conservancy board um for folks viewing online or viewing the recording uh executive committee

[3:00:59] Voice 9: members have already been um introduced but i'll turn it over to conservancy chair uh govro to

[3:01:09] Voice 9: introduce the conservancy members joining us today thank

[3:01:13] Voice 6: you very much um all right um yeah

[3:01:17] Voice 6: Thanks for having us today. Really excited to have this meeting. My name is Lisa Govro. I'm

[3:01:21] Voice 6: elected trustee for Galliano Island, and I have the honor of serving as chair for the Island's

[3:01:26] Voice 6: Trust Conservancy. Is Vice Chair Namcom here? I don't see the, is he there? Scrolling through,

[3:01:36] Voice 6: I don't see his here. Our Vice Chair, he'll probably join in a bit. I'll turn it over to

[3:01:42] Voice 6: Janine, Trustee Jorgensen.

[3:01:46] Voice 17: Hi, I am Janine Jorgensen. I am a provincially appointed

[3:01:54] Voice 17: trustee and I am joining you from the Chattanooga Islands. Sorry, I'm just switching places,

[3:02:01] Voice 17: but I'm happy to be here. Thank

[3:02:04] Voice 16: you. Moving over to Trustee Yates. Thank you, Chair Govro,

[3:02:08] Voice 16: and good afternoon, everyone. I'm Susan Yates for the Gabriola Local Trust Area,

[3:02:13] Voice 16: which includes Mudge and De Corsi,

[3:02:15] Voice 16: and I'm coming to you from Snuneymuk

[3:02:17] Voice 16: Territory this afternoon.

[3:02:20] Voice 6: Excellent. And then I turn it over

[3:02:22] Voice 6: to you, Trustee Smith.

[3:02:24] Voice 3: Hi, I'm Risa Smith,

[3:02:26] Voice 3: speaking to you from Galliano Island

[3:02:28] Voice 3: and the North End, Penelope Territory

[3:02:30] Voice 3: mostly, but other nations as well.

[3:02:32] Voice 3: And

[3:02:34] Voice 3: I am, this is

[3:02:36] Voice 3: five years on this board,

[3:02:37] Voice 3: which is actually amazing.

[3:02:41] Voice 6: Right.

[3:02:43] Voice 6: That's wonderful.

[3:02:44] Voice 6: um yeah missing from today is uh vice chair namcom who i i believe is joining us i haven't heard

[3:02:49] Voice 6: regrets from him as

[3:02:51] Trustee Elliott: i said i believe he is joining actually in wendy terrell's screen there there's a

[3:02:58] Trustee Elliott: different yes

[3:03:00] Voice 12: chair gavro my apologies for being tardy i i am here now um if there is a moment i

[3:03:06] Voice 12: can introduce myself now if that's appropriate right

[3:03:08] Voice 6: now would be fantastic good to see you

[3:03:11] Voice 12: thank you very much so good afternoon everyone um it's an honor to be meeting with the

[3:03:15] Voice 12: islands trust council today into this joint meeting my name is tanner timothy and my

[3:03:21] Voice 12: ancestral name is nuncum i come from flamen first nation which is on the upper sunshine coast

[3:03:26] Voice 12: and i'm calling you today from the unceded territory of sway the tooth first nation

[3:03:32] Voice 12: really grateful to be here today and see you all thank you thank

[3:03:36] Voice 6: you and then we have a sixth

[3:03:37] Voice 6: member of the Alamstrasse Conservancy Board, which is Trustee Elliott, who's already introduced

[3:03:42] Trustee Elliott: themselves today, but would you like to say a few words?

[3:03:44] Trustee Elliott: Yeah.

[3:03:45] Trustee Elliott: Good afternoon, everybody.

[3:03:47] Trustee Elliott: Elected on Cabriola Island and Stenamook First Nation Territory, and happy to be with you

[3:03:51] Trustee Elliott: all as the ECITC liaison.

[3:03:56] Trustee Elliott: Thank you.

[3:03:57] Trustee Elliott: Back to you, Chair.

[3:03:59] Voice 9: Okay.

[3:04:00] Voice 9: And I'll just, I'll turn it back to you to introduce staff member Wendy Terrell, because

[3:04:07] Voice 9: I don't have her designation at my fingertips today.

[3:04:13] Voice 4: Hello.

[3:04:13] Voice 4: You hear that, Wendy?

[3:04:14] Voice 4: Go ahead.

[3:04:15] Voice 4: Good afternoon, trustee.

[3:04:16] Voice 4: Thank you, Chair Peterson.

[3:04:19] Voice 4: Oops, I just had a glitch.

[3:04:20] Voice 4: My camera went.

[3:04:22] Voice 4: My name's Wendy Tyrrell, and I'm the manager of the Islands Trust Conservancy, joining

[3:04:26] Voice 4: in, listening in today from the beautiful, beautiful lands of the Lekwungen-speaking peoples.

[3:04:32] Voice 4: Thank you.

[3:04:33] Voice 6: Thank you.

[3:04:34] Voice 6: I can't see the other members here for some reason.

[3:04:37] Voice 6: They're all kind of blank.

[3:04:39] Voice 6: Are there any more Conservancy-related members?

[3:04:42] Voice 6: I

[3:04:42] Voice 4: can pass it over to Joe Elliott.

[3:04:46] Voice 4: Thank you.

[3:04:47] Voice 4: Thank you.

[3:04:50] Voice 10: Yeah, well, Joe Elliott, Indigenous Advisor for Allen's Trust,

[3:04:54] Voice 10: and glad I'm part of the meeting.

[3:04:56] Voice 10: Thank you.

[3:05:00] Voice 9: Great.

[3:05:00] Voice 9: Well, thank you very much.

[3:05:01] Voice 9: So we have an agenda here,

[3:05:05] Voice 9: here and uh just double check to see if there's anything we're missing today not hearing a

[3:05:14] Voice 9: clamoring so um let's get started here uh first off is the Island's Trust Conservancy five-year

[3:05:26] Voice 9: plan update and I believe this is over to chair Govro thank

[3:05:30] Voice 6: you very much pull up my notes here

[3:05:34] Voice 6: Yeah, quick update on the Islands Trust Conservancy's five-year plan and where we're heading.

[3:05:40] Voice 6: As you may have heard me here say many times before, this is a very important year for the Conservancy.

[3:05:46] Voice 6: The five-year plan covered 2018 to 2022, and the plan is expected to be submitted to the province by December 2027.

[3:05:57] Voice 6: In January, we formally reached out to all First Nations in the Trust Area to invite early engagement in shaping the plan.

[3:06:06] Voice 6: The intent is to do things differently this time than we've done in the past and to engage at the very beginning before any of our priorities are set.

[3:06:16] Voice 6: That engagement is now underway and is actively informing the development of our plan.

[3:06:22] Voice 6: This quarter's focus has been on advancing development of the plans. So far our staff have

[3:06:28] Voice 6: prepared and sent off those engagement letters to First Nations and conservation partners. We've

[3:06:34] Voice 6: developed a logic model and an overall work plan. We updated our project charter and as I said we've

[3:06:42] Voice 6: begun engagement with interested First Nations. The real anchor I think so far in this last

[3:06:50] Voice 6: last quarter and into this quarter is the February 19th the Conservancy hosted a virtual information

[3:06:56] Voice 6: session with First Nations. Invitations were sent in those engagement letters. About half of the

[3:07:04] Voice 6: nations that we contacted responded and four nations, Seaselt, Squamish, Sayot, Malahat

[3:07:11] Voice 6: participated directly in the information session and then the Sinemo also requested materials to

[3:07:16] Voice 6: be forwarded to them afterwards. This approach was well received. We received a few key themes came

[3:07:26] Voice 6: up. The importance of bringing a clear and specific proposals to the table, the value of ongoing and

[3:07:37] Voice 6: standing meetings, my desire for better information and map sharing, and the need for capacity funding

[3:07:46] Voice 6: planning to support participation.

[3:07:49] Voice 6: One thing that really stands out for me

[3:07:51] Voice 6: that I've been really trying to internalize

[3:07:52] Voice 6: and understand and get better with

[3:07:54] Voice 6: is that the importance of land-based,

[3:07:57] Voice 6: value-driven decisions in our shared decision-making.

[3:08:02] Voice 6: It's about shifting from like a technical top-down

[3:08:06] Voice 6: planning approach to conservation

[3:08:08] Voice 6: and start with what does land mean

[3:08:11] Voice 6: culturally, ecologically, or historically?

[3:08:15] Voice 6: And then working with the nations to shape decisions together rather than eventually bringing them a finished plan.

[3:08:23] Voice 6: So that's our tension there.

[3:08:25] Voice 6: At the same time with all this work, it's concentrated on refining our overall approach, including the work plan and how the plan is going to be structured.

[3:08:35] Voice 6: And what that means for moving into phase two, which should be beginning quite shortly.

[3:08:40] Voice 6: We're going to include more detailed discussions with interested nations and exploration for

[3:08:47] Voice 6: potential joint projects.

[3:08:50] Voice 6: You may hear the term logic model come up, simply put it's a planning tool.

[3:08:56] Voice 6: It helps make sure that we got the structure right before building our plan, connecting

[3:09:00] Voice 6: with what we do with the outcomes that we're trying to achieve overall.

[3:09:04] Voice 6: all. It gives us a shared framework for discussion with the nations and with the partners and with

[3:09:13] Voice 6: the board. So far, the logic model has proven to be a reliable aid tool to aid us in our ITC work

[3:09:22] Voice 6: to move this work along. Ultimately, the five-year plan will guide how the Conservancy approaches

[3:09:28] Voice 6: land protection, stewardship partnerships over the next five years. So getting the foundation

[3:09:34] Voice 6: right and doing this work collaboratively is critical. I'll leave it there for now

[3:09:40] Voice 6: and open up to the board. Is there anything I've missed? Anything the board wishes to add?

[3:09:46] Voice 6: I'm not the chair.

[3:09:59] Voice 9: Oh, pardon me. I see Trustee Elliott.

[3:10:06] Trustee Elliott: Thank you for that overview, Chair Govro. I'm wondering, will there be a report provided to

[3:10:13] Trustee Elliott: trust council let's say for the june meeting or how are we going to share information about

[3:10:19] Trustee Elliott: the ongoing progress of the five-year plan update yeah

[3:10:27] Voice 6: just i quickly answer that at the trust

[3:10:29] Voice 6: council i will be giving an itc update um it'll definitely be included in those notes and um

[3:10:34] Voice 6: any materials i receive between now and then will be added to that update thank

[3:10:42] Voice 8: you uh trustee smith

[3:10:49] Voice 3: Whoops. Hi. I just have a quick question.

[3:10:52] Voice 3: Thanks for that update. It was actually really helpful.

[3:10:56] Voice 3: I'm just curious.

[3:10:57] Voice 3: So it seems like we're moving ahead quite well with our Indigenous engagement, which is key.

[3:11:05] Voice 3: What about engagement with other people in the trust area for this five-year plan?

[3:11:11] Voice 3: Have we done any of that or maybe we're just waiting?

[3:11:15] Voice 3: Do we have a plan for that?

[3:11:18] Voice 3: i guess that's my question yeah

[3:11:20] Voice 6: as far as as as and as much as i can answer that i would say that

[3:11:24] Voice 6: the engagement letters themselves were also sent to conservation partners as well um but i don't

[3:11:30] Voice 6: want to speak out of term here i do know that dr fader is on the call and i saw manager terrell

[3:11:36] Voice 6: as well perhaps if they wanted to add any more information manager

[3:11:43] Voice 8: terrell hi

[3:11:45] Voice 4: thank you i can

[3:11:46] Voice 4: speak to that yes we have we haven't dispersed letters yet to the conservation partners but they

[3:11:51] Voice 4: are being drafted so the focus has been on engagement with first nations in this first

[3:11:57] Voice 4: phase and we're moving as of april 1st we've moved into phase two and so working with our

[3:12:02] Voice 4: conservation partners that's the next step for that thank you for asking thank

[3:12:10] Voice 9: you uh any other

[3:12:12] Voice 9: questions from either board no no are we

[3:12:22] Voice 9: ready to are we ready to move on to the next item then

[3:12:27] Voice 9: which is the

[3:12:30] Voice 9: Unstressed Conservancy Policy

[3:12:34] Voice 9: Annual Workshop.

[3:12:36] Voice 9: And who's going to lead off with this?

[3:12:38] Voice 9: Is this Chair Govero again?

[3:12:40] Voice 6: Yes.

[3:12:41] Voice 6: Yeah, I can lead us into here.

[3:12:45] Voice 6: All right, here we go.

[3:12:47] Voice 6: All right.

[3:12:48] Voice 6: Yeah, I thought this would be a great topic

[3:12:49] Voice 6: for us to discuss.

[3:12:50] Voice 6: We can look at how this workshop

[3:12:52] Voice 6: can be used effectively,

[3:12:55] Voice 6: perhaps in the coming year

[3:12:56] Voice 6: and the following years.

[3:12:57] Voice 6: As a reminder, the policy requires that the Conservancy Board provide an annual workshop

[3:13:02] Voice 6: to inform trustees about the work of the Conservancy. Particularly with the five-year

[3:13:08] Voice 6: plan underway, it would be a useful moment to ensure trustees have a clear understanding

[3:13:13] Voice 6: of how the ITC works and how that connects to the direction that we're all heading in.

[3:13:18] Voice 6: In summary, the policy sets out expectations for the ITC to provide the annual report,

[3:13:27] Voice 6: give quarterly updates on activities, support orientation and information sharing for trustees,

[3:13:35] Voice 6: and maintaining ongoing communication with committees, staff, and local trustees.

[3:13:42] Voice 6: These communications will help keep Trust Council informed and aligned with the Conservancy's work.

[3:13:48] Voice 6: For example, would it be more helpful for the workshop itself to focus on core functions,

[3:13:56] Voice 6: budget structure, or exploring how the ITC work connects to Trust Council decisions.

[3:14:03] Voice 6: What do you think would be the best content for Council to see?

[3:14:14] Voice 8: Trustee Yates.

[3:14:16] Voice 16: Thank you.

[3:14:16] Voice 16: One of the things I've been thinking about this past couple of years is how much I would

[3:14:24] Voice 16: like to see a biologist on staff and how badly I wanted that before we voted for our

[3:14:30] Voice 16: budget.

[3:14:31] Voice 16: And the fact that a biologist on staff with either the Planning Department of Trust Council

[3:14:40] Voice 16: or the Islands Trust Conservancy is one of those resources that should be shared.

[3:14:48] Voice 16: And the importance of sharing that, if it's possible.

[3:14:53] Voice 16: Maybe that's too much work for one, you know, biologist.

[3:14:57] Voice 16: but the fact is even if we had one full-time biologist I think both bodies could make such

[3:15:05] Voice 16: good use of that person's work well we know when we had Patricia Woodruff how how wonderful it was

[3:15:13] Voice 16: to have her work advise us so that's an important thing I think we should be talking about where can

[3:15:20] Voice 16: we share staff without burning them out and which staff and which programs are really essential for

[3:15:27] Voice 16: both bodies oh

[3:15:33] Voice 9: thank you trustee yates um so i put my hand up because i had a question around

[3:15:39] Voice 9: the timing um certainly cao brawny has uh convened uh we have a working group of trustees uh

[3:15:47] Voice 9: considering how to improve the trustee onboarding process.

[3:15:53] Voice 9: And as Chair Goff-Rowe mentioned, I think, especially for new trustees,

[3:16:01] Voice 9: to have a session in advance of probably of the main budget discussions,

[3:16:09] Voice 9: but perhaps, you know, timing-wise, there's going to be a lot of material.

[3:16:13] Voice 9: So I don't know whether before the December Council,

[3:16:16] Voice 9: The initial December council or afterwards is maybe better timing.

[3:16:22] Voice 9: I'm almost thinking that in January might be better.

[3:16:25] Voice 9: There's just so much information.

[3:16:27] Voice 9: But definitely, as Chair Gover mentioned, the council budgeting and how that ties in with the needs of the Conservancy is a really important topic.

[3:16:44] Voice 9: for new trustees to really get some good understanding,

[3:16:49] Voice 9: understanding how the five-year plan works

[3:16:56] Voice 9: and how that's a requirement.

[3:17:01] Voice 9: And so, yeah, those are just my initial thoughts.

[3:17:05] Voice 9: It's thinking a little bit about timing and the subject matter,

[3:17:10] Voice 3: what's

[3:17:10] Voice 9: sort of most useful,

[3:17:11] Voice 9: knowing that new trustees are going to be barraged

[3:17:14] Voice 9: with an awful lot of information so we want to really kind of i think and the initial session

[3:17:21] Voice 9: for new trustees wants to really focus on how um the conservancy and trust council sort of align

[3:17:28] Voice 9: and where those uh where those important uh crossovers are because of course trust council

[3:17:33] Voice 9: budgetary decisions um impact uh the conservancy and i do see um cl brony has a hand up so i'm

[3:17:41] Voice 9: to go to him and then i'll come to you trustee smith yeah

[3:17:44] Voice 15: thank you chair i think just just on

[3:17:46] Voice 15: that point as we're mapping out the onboarding and orientation uh post-election i believe it'll

[3:17:52] Voice 15: be at the first meeting of the new trust council which is in november there is a slot in that

[3:17:57] Voice 15: agenda for an initial kind of introduction to the conservancy um in part because of course we also

[3:18:04] Voice 15: have the election of the elected trustee positions to the conservancy board at that time and so it's

[3:18:10] Voice 15: important that we provide a preliminary overview um and i think if if the current conservancy board

[3:18:16] Voice 15: um it might there might be some value in working with uh manager terrell and director freighter

[3:18:21] Voice 15: uh in anticipation of that to think about how best to frame that it's not going to be

[3:18:26] Voice 15: it's a it's one item on a very busy agenda of course for a new council as

[3:18:30] Voice 15: mr peterson has acknowledged but i think how we focus that and what are the kind of key messages

[3:18:35] Voice 15: that um because that'll be an opportunity also then to form the inform that budget discussion

[3:18:40] Voice 15: that comes to counts to the new council in december as well

[3:18:46] Voice 9: yeah and i think i just follow

[3:18:48] Voice 9: up um sort of on that thread before i continue um i wonder if there's you know if we have capacity

[3:18:59] Voice 9: um maybe an additional session but like some focus um may perhaps post post the december

[3:19:08] Voice 9: council budget discussions especially to really orient new trustees around the budgetary needs

[3:19:16] Voice 9: of the conservancy because I know when especially brand new trustees really it's like I take the

[3:19:26] Voice 9: CAO's point it's important to to get some preliminary information out there but I don't

[3:19:31] Voice 9: think we have the really the time capacity to do a deep dive so if we could think about the

[3:19:38] Voice 9: the potential to have a deeper dive well in advance of the March budget discussions,

[3:19:48] Voice 9: but to have the opportunity to sort of dig a little deeper for trustees.

[3:19:51] Voice 9: I'm going to go over to Trustee Smith now.

[3:19:54] Voice 3: Yeah, thanks for that.

[3:19:56] Voice 3: So I appreciate that.

[3:19:57] Voice 3: You're talking about timing, which is like obviously really important, and substance.

[3:20:02] Voice 3: So I wanted to introduce something more on style, like being sensitive to this overwhelming

[3:20:08] Voice 3: amount of information that all trustees, be them new or not, are faced with. And I've noticed over

[3:20:16] Voice 3: five years, like watch the faces of trustees as we're talking about ITC. And I think like

[3:20:25] Voice 3: PowerPoints and those kinds of presentations, it's just too much in terms of style. And I wonder if

[3:20:31] Voice 3: if we couldn't do something a little bit more creative, more fun, more interactive, since we

[3:20:38] Voice 3: can't go deep at the beginning anyways, and that maybe we could really be a bit more creative on

[3:20:43] Voice 3: having a four-month, more fun, interactive way of talking with trustees, just because it is

[3:20:52] Voice 3: too much. So I'll put that out there. If we could put our brains, obviously I'm going to have it

[3:20:58] Voice 3: it here, but if maybe ITC and in conjunction with the executive could find some more fun ways to

[3:21:08] Voice 3: explain and engaging ways to explain ITC. So that's my input. Thanks.

[3:21:22] Voice 8: Trustee Yates.

[3:21:24] Voice 16: Thank you. Yeah, you know, I know in my long history with the Islands Trust, even going back

[3:21:33] Voice 16: to when it was the Trust Fund Board, one of the things that the public, whether they like the

[3:21:39] Voice 16: Islands Trust generally or don't care about it or don't like it, there's a lot of public approval

[3:21:46] Voice 16: for the Islands Trust Conservancy. And so I think it's really important that new trustees

[3:21:54] Voice 16: and maybe even old trustees who are, you know, perhaps not that supportive of the Conservancy

[3:22:01] Voice 16: generally, that they're aware that the Islands Trust Conservancy is the manifestation of the

[3:22:10] Voice 16: Islands Trust mandate. It is the clearest and most obvious manifestation of the mandate. And

[3:22:16] Voice 16: it gets high public approval. And I know one of the things that I really appreciated

[3:22:25] Voice 16: in the olden days when council could go to the islands and have their meetings there

[3:22:31] Voice 16: is that we would see we would visually we would visit and see the accomplishments of

[3:22:38] Voice 16: local conservancies for example the galliano conservancy association i wasn't even a trustee

[3:22:46] Voice 16: at that meeting but i did attend as a reporter and i wrote a long report on that and it was

[3:22:53] Voice 16: it obviously made a really big impression on the trustees who went on that field trip

[3:22:58] Voice 16: and saw what local partners can do and you know that's one of the things about the islands trust

[3:23:07] Voice 16: conservancy is its strong relationship with conservation partners and and then that just

[3:23:14] Voice 16: gets us right back to the mandate of the islands trust which the conservancy is you know just

[3:23:20] Voice 16: just really embodies that thank you thank

[3:23:29] Voice 8: you trustee Yates and it's

[3:23:32] Voice 9: just having a quick look I

[3:23:34] Voice 9: can't find who all uh is on the trustee um onboarding working group and if anyone is that uh

[3:23:42] Voice 9: is in this meeting maybe to jog my memory that'd be great I know I am I can't remember who all

[3:23:49] Voice 9: else is but I think this is a top a topic that should also come up in that working group over

[3:23:54] Voice 9: over to you uh chair govro thank

[3:23:56] Voice 6: you i'm surprised i'm not on that committee i'm on quite a few

[3:24:01] Voice 6: committees um yeah i think this work is um this workshop is a really great idea um i think it's

[3:24:09] Voice 6: a really a good way to kind of leverage the environment back into the trustees and putting

[3:24:13] Voice 6: it front and center for for the trustees onboarding um as sometimes my own experience of being over

[3:24:19] Voice 6: over the last, over my term,

[3:24:21] Voice 6: it's sometimes easy to get disconnected with that

[3:24:23] Voice 6: to think of just the land use planning.

[3:24:26] Voice 6: And I think these are really good opportunities

[3:24:28] Voice 6: to kind of maybe even with the fresh eyes for a new term,

[3:24:33] Voice 6: it'd be really excited to see it.

[3:24:35] Voice 6: I know even if I'm not here next term,

[3:24:37] Voice 6: I'll be watching that trust council,

[3:24:39] Voice 6: whatever that workshop's on,

[3:24:40] Voice 6: because I'd be really curious to see how it goes.

[3:24:43] Voice 6: As far as timing, yeah, I don't think we had,

[3:24:46] Voice 6: we don't have anything in mind right now exactly

[3:24:48] Voice 6: or anything, even an outline for how the session would go.

[3:24:53] Voice 6: Just looking for feedback right now around the timing.

[3:24:57] Voice 6: Obviously, the capacity is going to be a little bit of an issue.

[3:25:02] Voice 6: We do have an interesting situation where the elected trustees

[3:25:06] Voice 6: on the Island Trust Conservancy Board term ends at the end of this term,

[3:25:11] Voice 6: but we also have appointed trustees whose terms, who doesn't,

[3:25:14] Voice 6: so that work can continue.

[3:25:15] Voice 6: continue. So that's why I thought

[3:25:17] Voice 6: this conversation would be really appropriate to have

[3:25:19] Voice 6: right now. Get as much

[3:25:22] Voice 6: steam on it as we can.

[3:25:25] Voice 6: Yeah, I'm still

[3:25:25] Voice 6: looking for any other comments

[3:25:27] Voice 6: around timing, logistics

[3:25:29] Voice 6: of that too.

[3:25:32] Voice 6: Yeah, anything else around the policy

[3:25:34] Voice 6: as well?

[3:25:38] Voice 8: Yes,

[3:25:40] Voice 16: with regard to

[3:25:41] Voice 16: timing, I would hope

[3:25:43] Voice 16: that the

[3:25:45] Voice 16: sooner the better, a new

[3:25:47] Voice 16: trust council is really aware of the importance of the Islands Trust

[3:25:54] Voice 16: Conservancy so that we don't even at towards the end of a four-year term

[3:25:59] Voice 16: still have trustees questioning the validity of the Conservancy which I find

[3:26:05] Voice 16: shocking so the sooner the better thank you

[3:26:13] Voice 8: trustee Elliot so

[3:26:17] Trustee Elliott: yeah I'm not sure

[3:26:18] Trustee Elliott: I'm not sure about the timing, but going back to Trustee Smith's comment about a creative approach, I wonder if we could, as a board, Conservancy board, thinking about, especially our long-term or long-serving trustees like Carissa Smith, those of us who've been around for a while, would consider doing a little video, you know, something where you're just talking about, you know,

[3:26:49] Trustee Elliott: know, what the conservancy means, the kind of progress and work that we've done from a personal

[3:26:54] Trustee Elliott: standpoint. And it doesn't have to be formal. It doesn't have to be, and I can help if that's,

[3:27:00] Trustee Elliott: but we can, we could brainstorm some creative ways. I do agree there needs to be a sort of

[3:27:07] Trustee Elliott: information loaded primer that, you know, delivers the nuts and bolts of programs and

[3:27:14] Trustee Elliott: And what we fund and how we operate, I think that kind of understanding is definitely needed.

[3:27:19] Trustee Elliott: But it might be interesting to have sort of a personal take from some or maybe all the board members or former board members, Linda Adams, of, you know, how this agents or this part of the Islands Trust ecosystem really serves the preserve and protect mandate.

[3:27:37] Trustee Elliott: So, yeah, we could do some thinking about that.

[3:27:40] Trustee Elliott: But if anybody has some ideas, I'm always excited about creative ways to present information, as you know.

[3:28:05] Voice 1: Gates.

[3:28:08] Voice 16: Thank you.

[3:28:09] Voice 16: I think we lost connection there, Trustee Peterson, or it could be my internet.

[3:28:14] Voice 16: I'm not sure.

[3:28:15] Voice 16: I just wanted to say that one of the most, maybe the most impressive thing for me about the Islands Trust Conservancy,

[3:28:24] Voice 16: even more so than than islands trust council is how we have forged ahead with first nations

[3:28:30] Voice 16: relationships and engagement and i think i sent an email to chair govro a few days ago about my

[3:28:39] Voice 16: vision is to have you know more first nations representation on the board and certainly more

[3:28:47] Voice 16: more on trust counsel.

[3:28:48] Voice 16: And so I just think that the Conservancy is at the front of the station

[3:28:56] Voice 16: when it comes to real passionate engagement with First Nations.

[3:29:02] Voice 16: And that is certainly exciting to me.

[3:29:06] Voice 16: So I'm always happy to talk about that and how much that means to me.

[3:29:12] Voice 16: Excellent.

[3:29:13] Voice 16: And it

[3:29:17] Voice 9: occurs to me that in terms of the interface with the working group, perhaps Conservancy Board members want to check in.

[3:29:30] Voice 9: I think it sounds like there's some ideas to toss around for a round approach and timing,

[3:29:38] Voice 9: and we could check in with each other via email or what have you in the intervening time

[3:29:44] Voice 9: and try and get some of that discussion up on the agenda for the next onboarding working group

[3:29:52] Voice 9: or the one following that.

[3:29:56] Voice 9: CEO Bronies popped up on screen there.

[3:30:00] Voice 9: I don't know if you have thoughts around what would be helpful from your perspective.

[3:30:05] Voice 15: Yeah, thank you, Chair.

[3:30:06] Voice 15: That next working group meeting, which I believe is May 11th, is the next working group meeting.

[3:30:10] Voice 15: And we will be bringing that group an overview of what that orientation program looks like really through the first six months of the new council term primarily.

[3:30:19] Voice 15: And so I've made a note to look at how we might add an ITC session early in the new year before, to your point, before the March budget approval.

[3:30:32] Voice 15: So we'll certainly incorporate that.

[3:30:34] Voice 15: And I'm going to bring that overview to Trust Council likely in June as well for their awareness and comment.

[3:30:40] Voice 15: But, yeah, if the ITC board has thoughts on the approach that they would like to take the structure, that happy to receive those either to me or to Director Freighter or Manager Terrell so that we can lay the foundation for what we might prepare for that.

[3:30:57] Voice 7: Wonderful.

[3:30:58] Voice 7: Great.

[3:31:01] Voice 9: Great.

[3:31:02] Voice 9: So any more discussion on this item before we move to the next item?

[3:31:06] Voice 9: I'm not seeing any.

[3:31:12] Voice 9: So the next item is the whistleblower policy.

[3:31:18] Voice 9: And I think that we'll turn this one over to CAO Brownie.

[3:31:23] Voice 15: Yeah, thank you, Chair.

[3:31:25] Voice 15: I believe a couple of, a few meetings ago,

[3:31:28] Voice 15: it was part of the conversation around the audit.

[3:31:30] Voice 15: The ITC board had asked a question of what,

[3:31:34] Voice 15: if any, whistleblower policies are in place for Islands Trust staff.

[3:31:39] Voice 15: And so we thought this meeting would provide a good opportunity just to provide a briefing for you to answer that question.

[3:31:45] Voice 15: And so the briefing that we've provided gives you that overview.

[3:31:49] Voice 15: In a nutshell, ITC staff, like all Islands Trust staff, are subject to the BC Public Service Standards of Conduct, which include provisions related to whistleblowing.

[3:32:00] Voice 15: not so much the similar provisions that apply to elected and appointed trustees but i have

[3:32:06] Voice 15: outlined in the briefing where the various obligations that you've undertaken as as

[3:32:11] Voice 15: elected and appointed trustees i think to some extent touch on that they're more conduct related

[3:32:17] Voice 15: and less specific to whistleblowing so there's nothing specific there but i did note that

[3:32:23] Voice 15: the province recently just introduced its legislation to amend the local government

[3:32:27] Voice 15: Act introducing a standardized code of conduct for local government officials. And so some of

[3:32:32] Voice 15: the details of that are still to be defined in regulation, but we'll be looking to see if there's

[3:32:37] Voice 15: anything in there that is relevant and specific to whistleblowing. There is also the Public Interest

[3:32:43] Voice 15: Disclosure Act, which in a previous life, I had the pleasure of leading the introduction of that

[3:32:48] Voice 15: act for the public service. So I have more familiarity with it than I would like to.

[3:32:54] Voice 15: but that came in and that so that that is a whistleblower legislation that

[3:32:59] Voice 15: was introduced at the based on a recommendation from the ombudsperson and and PETA as it's known

[3:33:05] Voice 15: started with the provincial public service and has expanded to other public bodies however

[3:33:11] Voice 15: islands trust is not captured in that it really only applies to poor ministry staff and then other

[3:33:17] Voice 15: prescribed public sector bodies and to date islands trust has not been captured in that

[3:33:21] Voice 15: they focused on expanding it out to health authorities, education sector and that.

[3:33:26] Voice 15: But last year, I noted that the ombudsperson in their annual report to legislative committee did

[3:33:31] Voice 15: recommend expanding it in future to local governments as well, that would still be at

[3:33:36] Voice 15: the staff level and not the elected official level. But as far as I'm aware, there's no

[3:33:41] Voice 15: intention at this point to take that step. But I would expect if they do go down that path,

[3:33:46] Voice 15: and they may very well eventually, that Islands Trust would likely be captured in that

[3:33:51] Voice 15: application of PETA. But from my view, I think as it applies to staff, the provisions that we

[3:33:57] Voice 15: have within the standards of conduct, which dovetail nicely with the Public Interest Disclosure

[3:34:02] Voice 15: Act, are sufficient in terms of meeting the needs around guidance around whistleblowing and

[3:34:08] Voice 15: protection from reprisal and those key aspects of whistleblower protection. So I don't think

[3:34:13] Voice 15: there's any action in the end for us to take at this point, other than to monitor if there's an

[3:34:18] Voice 15: an expansion of PETA that captures Islands Trust and whether or not there's anything legislatively

[3:34:23] Voice 15: around the provincial code of conduct that might touch on this for trustees as well. So happy to

[3:34:27] Voice 15: answer any questions you may have but I hope that provides a good overview and some reassurance that

[3:34:33] Voice 15: there are some some policies and protections in place certainly at the staff level to address

[3:34:38] Voice 15: this issue. Thanks.

[3:34:43] Voice 9: Any questions, comments? I'm not seeing any but I just to sort of echo a little

[3:34:52] Voice 9: little bit of what uh the cao just said uh it occurs to me at any rate that it the whistleblower

[3:34:59] Voice 9: protection is really important um for staff in a way that it's maybe not as as much of a priority

[3:35:05] Voice 9: for for elected um trustees but now i see some hands up so uh trustee timothy uh

[3:35:15] Voice 12: thank you chair

[3:35:15] Voice 12: yeah i just wanted to to comment that it's it's helpful to know that there are are you know other

[3:35:21] Voice 12: other areas or other policies that kind of have these measures in place,

[3:35:25] Voice 12: even if there's not a specific whistleblower policy at this time.

[3:35:28] Voice 12: So I'm really encouraged to see that and understand that there's support

[3:35:33] Voice 12: there and I'm happy to kind of explore this later on, but, you know,

[3:35:37] Voice 12: just thank you, Ruben, for your, for your comments and contacts. Thank you.

[3:35:44] Voice 9: Thank you. Trustee Yates.

[3:35:47] Voice 16: Thank you for that overview, CAO Brawny.

[3:35:51] Voice 16: I just wanted to know, what does PETA stand for?

[3:35:55] Voice 16: I'm just missing that initialism.

[3:35:58] Voice 15: Yeah, through the chair.

[3:35:59] Voice 15: PETA is the Public Interest Disclosure Act.

[3:36:02] Voice 15: And so it's provincial legislation that sets out whistleblower protection.

[3:36:06] Voice 15: But it does, in a nutshell, offers guidance for applicable organizations, for them to

[3:36:12] Voice 15: for staff to report wrongdoing, either through designated path within the organization or

[3:36:16] Voice 15: to the ombudsperson themselves.

[3:36:18] Voice 15: himself and the ombudsperson does annual reporting on the complaints that they receive and the

[3:36:22] Voice 15: resolution as well.

[3:36:25] Voice 16: Perfect. Thank you. Anyone

[3:36:31] Voice 9: else on this item? Well, then let's move along. I know

[3:36:37] Voice 9: the next one is if time permits, and we're doing well on time. So I was just conservancy growth,

[3:36:43] Voice 9: what it means going forward. And I think I'm going to pass it back to Chair Govero to get us

[3:36:50] Voice 9: started.

[3:36:51] Voice 6: Great, thank you very much. This is definitely a hot topic, I think. I just have a

[3:36:57] Voice 6: few notes for the conversation here. The Conservancy continues to grow, both in terms of

[3:37:06] Voice 6: land holdings and in our responsibilities, and that growth is intentional. It is guided by our

[3:37:13] Voice 6: policies, our regional conservation plan, and our securement strategy, and it supports the mandate

[3:37:19] Voice 6: mandate and broader conservation goals in the province, like the 30 by 30 initiative.

[3:37:27] Voice 6: What's important that we recognize about that growth is that it's cumulative. Each new property

[3:37:32] Voice 6: has long-term stewardship obligations. There's monitoring, management, restoration, and those

[3:37:39] Voice 6: responsibilities don't plateau. They build over time. So the question is whether growth is going

[3:37:46] Voice 6: going to be happening to the ITC, because it is. The question is, how do we support that growth

[3:37:51] Voice 6: with a funding model, operational capacity that can sustain it over the long term? I'm not

[3:38:02] Voice 6: suggesting that this is a problem that we can solve today, but it is something that we need

[3:38:06] Voice 6: to be clear-eyed on. Our current model relies significantly on taxation for core operations.

[3:38:15] Voice 6: and as like i said those responsibilities grow so do the pressures on that model and at the same

[3:38:22] Voice 6: time there's continues to be strong support from the residents for the conservancy conservancy and

[3:38:29] Voice 6: its work which is also an important foundation for this conversation i think the overall the

[3:38:35] Voice 6: system works well but it assumes that we can keep pace with the responsibilities that we're taking

[3:38:40] Voice 6: on food for thought those are my thoughts oh

[3:38:52] Voice 3: hi thanks i didn't know i'd be first here but

[3:38:54] Voice 3: uh first i want to thank um uh trustee elliot for uh giving us a like a model a different way

[3:39:03] Voice 3: of thinking a visual way of thinking about this problem so i see that we're not going to talk

[3:39:07] Voice 3: about that here and that's fine but i would like some opportunities maybe going forward to really

[3:39:13] Voice 3: think about a different model and start with her model because it's it's just a new way of thinking

[3:39:20] Voice 3: so uh perhaps there could be some working group that could look at this problem and taking new

[3:39:29] Voice 3: approaches and perhaps starting with what trustee elliott has proposed the second thing i want to

[3:39:34] Voice 3: say is i find yes everything that was just said is true that the itc holdings are going to increase

[3:39:43] Voice 3: Our work is going to increase. But I always find this a bit strange to look at this in terms of ITC, because also the trust work is increasing. The number of applications are increasing.

[3:39:59] Voice 3: There's just the general trust work is also increasing. And the ITC work and the trust work and the pressures on budget are the same in a way.

[3:40:14] Voice 3: and so I don't think we can actually look at the ITC in isolation of the trust and just for me like

[3:40:23] Voice 3: I think I'm having been in government for so many years and experienced so many reorganizations and

[3:40:29] Voice 3: stuff I'm not suggesting we do that definitely not but I am suggesting that we really have to

[3:40:35] Voice 3: look at those the whole picture of the islands trust together not the ITC by itself because to

[3:40:43] Voice 3: to me, they're one problem, and actually the same problem. So I want to put that out there,

[3:40:50] Voice 3: because I was glad I was at the budget discussion. Because I did hear that, you know,

[3:40:56] Voice 3: everybody's always talking about, well, let's get separate funding for the ITC. But I don't think

[3:41:02] Voice 3: that's the problem. I think the problem is, all of our work, are we already doing the maximum we

[3:41:11] Voice 3: could possibly do or maybe there's other kinds of work we could do it differently so i would like

[3:41:18] Voice 3: to approach thinking of not thinking so much about the itc separately but with the whole trust and

[3:41:24] Voice 3: the increasing pressures in general and trying to have a working group that looks at a new model and

[3:41:31] Voice 3: i'm so appreciative that trustee elliot has sort of put in some work to give us a you know a start

[3:41:37] Voice 3: of a new way of thinking and i'd like to build i personally would like to participate and build on

[3:41:43] Voice 3: that new way of thinking that's all i have to say thank you for your patience listening to me

[3:41:51] Voice 8: trustee yates thank

[3:41:53] Voice 16: you um yeah and this this this conundrum of growth and the support of the growth

[3:42:02] Voice 16: you know the the the um the capacity to support that growth financially and otherwise

[3:42:08] Voice 16: That should be made clear probably at that meeting with trust counsel to say, you know, once you acquire these properties and you're caring for these properties, whatever the model is and caring for them, it costs money.

[3:42:29] Voice 16: But the one thing that we don't talk about very much at council, certainly not at council, but something that we've all attended webinars on is full cost accounting.

[3:42:43] Voice 16: What is the value of conservation of land and water?

[3:42:49] Voice 16: What is the cultural value?

[3:42:51] Voice 16: What is the economic value?

[3:42:53] Voice 16: What is the health value, the social value?

[3:42:57] Voice 16: there's all that all that value that we don't talk about very much other than

[3:43:05] Voice 16: the just the financial cost and we need to start talking about that a lot more

[3:43:11] Voice 16: and those of us who attended that webinar from with sea paws and I forget

[3:43:17] Voice 16: the other group and certainly trustee Smith will relate to this with her

[3:43:22] Voice 16: amazing report, the International Union for the Conservation of Nature, there is so much value

[3:43:30] Voice 16: in land stewardship and conservation, but we don't account for it very well. Thank you.

[3:43:40] Voice 8: Thank you. Trustee Elliott.

[3:43:44] Trustee Elliott: Yeah, thanks for bringing up this topic of conversation, Chair Govro. It's been,

[3:43:52] Trustee Elliott: on my mind, personally, as a trustee, as an executive committee member, and as a member of

[3:43:58] Trustee Elliott: the Islands Trust Conservancy Board for a long time, as soon as I honestly had the privilege

[3:44:05] Trustee Elliott: of sitting at these many tables and hearing all the different conversations. And I think my,

[3:44:12] Trustee Elliott: the skill that I rely on is seeing patterns and patterns of growth. And when we hear the same

[3:44:19] Trustee Elliott: conversations you know especially at the council table where it's been this battle over scarce

[3:44:24] Trustee Elliott: resources where do we allocate our limited tax dollars um it can become a battle of well it's

[3:44:35] Trustee Elliott: it's become really unhelpful to the conservancy's work because what what trustees who don't

[3:44:43] Trustee Elliott: understand the sort of operations and the growth model that is natural for the Conservancy

[3:44:50] Trustee Elliott: are asking why, you know, why are we sort of asking local taxpayers to fund that if this is

[3:45:00] Trustee Elliott: a provincial mandate? And I don't see this as a problem. This is really an opportunity to tell

[3:45:07] Trustee Elliott: a better story about how our agency can support the province in its goals. And we need to find

[3:45:18] Trustee Elliott: that alignment. We need to find out what are we delivering that the province has asked us to do

[3:45:25] Trustee Elliott: with this 50-year mandate that is still, I believe, innovative and a very, we haven't tapped the

[3:45:32] Trustee Elliott: the potential of this mandate to preserve and protect all of these cultural, environmental,

[3:45:39] Trustee Elliott: biological community assets. And the Conservancy is really the central

[3:45:45] Trustee Elliott: and enduring way of doing that. But how we fund it is, it's not a,

[3:45:55] Trustee Elliott: there's just, I think I can think of a dozen different ways that this story could be told

[3:46:00] Trustee Elliott: so that we attract private funders, public sector funders, who, where we have alignment in our

[3:46:09] Trustee Elliott: programs. And so I don't see the Conservancy as separating from Islands Trust at all. I see it

[3:46:16] Trustee Elliott: as the leading edge for an argument for a better partnership with the province. And now speak with

[3:46:26] Trustee Elliott: with my executive committee sort of had on, the conversations that we've had, you know,

[3:46:31] Trustee Elliott: with the province, specifically at, you know, UBCM with some policymakers and directors

[3:46:39] Trustee Elliott: of legislative reform, I believe, they are not going to make the case for us.

[3:46:48] Trustee Elliott: unless we best understand our systems, our operations, our needs, what we are doing on

[3:46:57] Trustee Elliott: the ground, where we could go. And I think it's on us to make the or to do the analysis

[3:47:06] Trustee Elliott: of what capacity can we grow to, you know, and then where could we go if we had more resources,

[3:47:15] Trustee Elliott: If we had stronger partnerships. So that's kind of where I was going with this sort of mapping is systems thinking asks us, or it's just a way of looking at whatever system you're in.

[3:47:33] Trustee Elliott: It could be a family system, Conservancy, Islands Trust, and all the different agents that have, you know, some kind of relationship to one another.

[3:47:43] Trustee Elliott: How are we acting within the system?

[3:47:45] Trustee Elliott: What is the system producing?

[3:47:46] Trustee Elliott: And what we've been hearing at Trust Council is there's lack of understanding of the value of the Conservancy.

[3:47:52] Trustee Elliott: Well, I think we can fix that.

[3:47:54] Trustee Elliott: Better education, much more linkages between Islands Trust and the Conservancy.

[3:48:00] Trustee Elliott: But a lack of a strategy for where does this go for the next 50 years is when we don't see a good strategy, then people get worried and they go, OK, well, so I think sorry not to ramble on, but I think if we could do some work as leadership, I think this may be the right table.

[3:48:26] Trustee Elliott: Some executive committee members, because we're in all the finance committee discussions. We're on other committees like regional planning and programs. And some board members and staff, perhaps, to just think through some of the opportunities and the challenges that having a successful growth model like the Conservancy presents.

[3:48:52] Trustee Elliott: It is not a problem. It is just how do we sustain more of the good of what we're doing and grow even more. And that's with scope and complexity. So scope as in number of hectares conserved and complexity with having partners such as First Nations and other agencies really developing much more robust management systems.

[3:49:20] Trustee Elliott: So I love this kind of work. And if there's interest in a few of us getting together and seeing, you know, just doing some thinking on it and applying our different knowledge and skills to how can we surface perhaps some untapped potential and directions to inquire in.

[3:49:44] Trustee Elliott: So I think that's kind of our job. We're the political leadership, and we need to look out for the long-term, sustainable, enduring growth of this whole organization. So thank you for bringing this up, Chair Govro.

[3:50:04] Voice 8: Thank you. Trustee Yates?

[3:50:07] Voice 16: yeah thank you trustee trustee elliot um i'm always interested in working on something like

[3:50:14] Voice 16: that even if i'm not running again i'll always be a trust supporter especially um especially the

[3:50:22] Voice 16: growth of the conservancy because i do see it as a conundrum but i also realize that with climate

[3:50:30] Voice 16: change and we are in a climate crisis the conservation and stewardship of land and water

[3:50:37] Voice 16: is more important than ever and offers more even if it's just bottom dollar financial dollars

[3:50:46] Voice 16: the conservation of land and water for climate mitigation and health is huge and it's only

[3:50:57] Voice 16: going to get more important. And so I see that work as being even more valuable in a climate

[3:51:06] Voice 16: crisis. Thanks.

[3:51:11] Voice 9: Thank you, everyone. That's a really good discussion. So share a couple of

[3:51:16] Voice 9: thoughts. I think that the way the Conservancy is able to sort of tell its story is really

[3:51:28] Voice 9: really important and i think that's important uh on a bunch of different levels on on uh when we

[3:51:34] Voice 9: look at funding um uh you know the interest of the province or other potential areas of uh of

[3:51:42] Voice 9: securing funding but also really back to our earlier discussion on on uh talking to trust

[3:51:49] Voice 9: council and how that how that you know from my point of view it's really clear that i'm that

[3:51:56] Voice 9: that the conservancy is a really vital and extremely important part of fulfilling our mandate.

[3:52:05] Voice 9: But when we get into these budget crunches, again, the story needs to be told to trust council as well

[3:52:13] Voice 9: in a way that can help trustees to really appreciate the value there,

[3:52:22] Voice 9: as well as the wider community, the taxpayers in general.

[3:52:28] Voice 9: and all of those sort of things so integrating that type of information in a way that

[3:52:34] Voice 9: is is you know like i say telling the story to all these different groups that are really

[3:52:40] Voice 9: important to the work of island stress and and and to the conservancy is really important

[3:52:45] Voice 9: it also just occurred to me uh just a one more brief thought is that um when it comes to

[3:52:52] Voice 9: budget discussions at council um certainly we've heard many times i believe trustee yates brought

[3:53:00] Voice 9: it up uh trustee saying well we we want you know we're we're doing this work on behalf of the

[3:53:06] Voice 9: province and why isn't the province um kicking in more and and and so if part of the story is uh

[3:53:15] Voice 9: of the Conservancy to trustees is around, includes the work that the Conservancy is doing to try and

[3:53:26] Voice 9: secure additional funding, whether it's through government or non-government sources. And if

[3:53:33] Voice 9: that's part of the story, I think that helps. I think most of us understand that securing funding,

[3:53:40] Voice 9: There's often things like matching funding or staff capacity that helps out.

[3:53:46] Voice 9: So just, again, thinking about how we tell the story to all the stakeholders, but in particular to trustees who, in our interestingly set up system, trustees on Trust Council who may not deeply understand the Conservancy and its needs, but yet have the power of the purse.

[3:54:08] Voice 9: and how so how that story is told to trustees um especially around the budget uh discussions

[3:54:15] Voice 9: it's really important over to you trustee yates yes

[3:54:19] Voice 16: thank you trustee peterson one thing i i

[3:54:22] Voice 16: wanted to mention is um something as simple but eloquent and important as publishing the heron

[3:54:31] Voice 16: twice a year i don't know how many times a year hopefully at least twice a year i know that costs

[3:54:38] Voice 16: But I make a point of, and I know it's a print publication, which, you know, everybody wants to be online now, but that print publication, The Heron, has made more of, kind of more, just, it's had so much effect on people that I personally give it to.

[3:54:59] Voice 16: because it has the stories of incredibly generous

[3:55:04] Voice 16: and thoughtful landholders who care so much

[3:55:10] Voice 16: that they work to conserve land in their own area.

[3:55:17] Voice 16: And every time the heron comes out,

[3:55:19] Voice 16: there's another story of people working together

[3:55:23] Voice 16: for a long time to do the best work possible.

[3:55:27] Voice 16: So I hope it never has to be put on hold, because even when I'm not a trustee, up to four times a year, even better.

[3:55:38] Voice 16: But even when I'm not a trustee, I'm going to be looking for that heron and I'm going to be showing it to people.

[3:55:44] Voice 16: Thank you.

[3:55:47] Voice 9: Yeah, thank you for that.

[3:55:48] Voice 9: There is a lot to be said for having a physical publication that you can physically hand to somebody.

[3:55:55] Voice 9: So there is that aspect.

[3:55:57] Voice 9: Trustee Elliott.

[3:55:57] Voice 9: Yeah,

[3:56:00] Trustee Elliott: so just recognizing this is a much larger and deeper conversation than we have time today. Is there interest in some of us getting together to sort of develop? I'm not going to call it a problem. This is not a problem. This is a very good situation that we're in.

[3:56:19] Trustee Elliott: And growth also looks like a $1 million plus donation, which I want to recognize that staff are putting their minds to how can we create a strategy to ensure that those kinds of donations go to sustaining long term.

[3:56:38] Trustee Elliott: So there's a lot of work that is being done about the current level that the Conservancy is operating at. And I think we're in a really good position. This isn't a problem. It's something that we have an opportunity to think about.

[3:56:53] Trustee Elliott: But there's a lot of unresolved questions, like as we delve more deeply into relationships with First Nations and there's, you know, what does preserving and protecting look like, which we're looking at through the five year plan, the securement strategy.

[3:57:10] Trustee Elliott: So there's a lot of moving pieces, and I'm not really sure, you know, is this purely a political leadership question? Do we need staff time? But of course, they're working on very busily on all of our work plans.

[3:57:25] Trustee Elliott: But how could we approach this in a collaborative way so that we're not tugging and pulling? It shouldn't be a battle between conservancy, you know, resourcing the conservancy or resourcing other islands trust operations. How can we work together and what would be the best approach?

[3:57:49] Voice 9: yeah thank you trustee elliott and that's that's sort of what i meant around the storytelling

[3:57:55] Voice 9: aspect um trustee timothy thank

[3:58:03] Voice 12: you sorry i took my hand down but didn't unmute um i just wanted to

[3:58:08] Voice 12: thank trustee elliott for uh you know as trustee smith said coming up with this new way of thinking

[3:58:13] Voice 12: and just approaching this in a in a different way in a very visual way and and way that's digestible

[3:58:20] Voice 12: And I know it's at its beginning stages, but I really hope that we can kind of explore that.

[3:58:24] Voice 12: I just also want to appreciate the comment of how, you know, ITC isn't, you know, mutually exclusive from the Islands Trust.

[3:58:33] Voice 12: And we should be thinking about how we work together as a growth strategy moving forward as we both complement each other.

[3:58:40] Voice 12: And the other comment of, you know, like aligning with provincial, you know, milestones, like their 30 by 30 initiative and other things, the work that we're doing, like, where are there examples of either mandates or initiatives that are happening that we're doing, other entities are doing?

[3:59:02] Voice 12: and it's just a seamless way for us to you know support one another or get more support or you

[3:59:10] Voice 12: know whatever it may be I think finding those avenues where it's you know easy to say like

[3:59:16] Voice 12: low-hanging fruit for us to have you know you know more cohesion and and more support and it

[3:59:23] Voice 12: could be in-kind contributions to like staff time or the province providing technical staff to work

[3:59:29] Voice 12: on something or yeah the in the chat the example the great bear rainforest like a very large

[3:59:35] Voice 12: geographical area that's protected and preserved so um just really want to thank everyone for

[3:59:41] Voice 12: for this conversation i hope we can kind of come to the table again to speak about it i know

[3:59:46] Voice 12: everything is you know there's constraints and everything like that but i think growth like

[3:59:51] Voice 12: strategic planning between islands trust and islands trust conservancy would be really good

[3:59:55] Voice 12: as we kind of build out this kind of growth management strategy.

[4:00:00] Voice 12: So I'll just leave that comment there. I unfortunately have to step out now, but just want to thank everyone for their time today and looking forward to being in conversation with everyone.

[4:00:12] Voice 12: And thank you to the staff that have been here today to support us as well.

[4:00:17] Voice 12: I'm just so honored and grateful to be in this position as a provincially appointed member of the Islands Trust Conservancy Board.

[4:00:24] Voice 12: board um i just love everyone that i work with here and the work that we're focused on doing

[4:00:30] Voice 12: and preserving protecting so uh thank you so much and i hope everyone has a great afternoon

[4:00:35] Voice 12: thank you thank

[4:00:38] Voice 1: you i

[4:00:44] Voice 9: also mentioned uh to just the elliot's point earlier um around sort of

[4:00:48] Voice 9: furthering this conversation we're we're already just a little bit after two um i can stay a little

[4:00:54] Voice 9: bit longer but i don't presume on anyone else but um yeah i'd be interested in in sort of

[4:01:00] Voice 9: engaging a little bit more discussion around this topic um because it it it is of interest to me and

[4:01:08] Voice 9: although those bits that i've mentioned before how we how we tell the story and how we

[4:01:14] Voice 9: um sort of engage trust council in a in a more broad way into into the story and the work of

[4:01:21] Voice 9: the conservancy so there's some consideration about uh getting together maybe even less

[4:01:27] Voice 9: less formal setting or what have you, I'd be interested.

[4:01:32] Voice 9: So please include me if you decide to do that.

[4:01:36] Voice 9: So any other thoughts from anyone else?

[4:01:41] Voice 9: Not seeing any, then I'm going to suggest that we go ahead

[4:01:46] Voice 9: and adjourn just a moment or two after our scheduled time

[4:01:51] Voice 9: and really appreciate this conversation.

[4:01:54] Voice 9: And thank you to all the members of the Conservancy Board

[4:01:57] Voice 9: joining us today and the and the manager Tyrell and um and all of our all of our hard-working

[4:02:04] Voice 9: staff um really appreciate all of you and uh have a great afternoon and uh hope we talk again soon

[4:02:13] Voice 4: thank you chair Peterson thank you chair thanks everyone thank you everybody

_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
April 15, 2026  ADOPTED Page 1 of 9 
Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
Wednesday, April 15, 2026 
Electronic Meeting, and a physical location to view the livestream of 
the meeting:   
Islands Trust Victoria Office 
#200 - 1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Timothy Peterson, Acting-Chair, Lasqueti Island Local Trust Area  
 Tobi Elliott, Vice-Chair, Gabriola Island Local Trust Area  
 David Maude, Vice-Chair, Mayne Island Local Trust Area  
   
Staff Present: Rueben Bronee, Chief Administrative Officer  
 Stefan Cermak, Director, Planning Services  
 Clare Frater, Director, Trust Area Services  
 David Marlor, Director, Legislative and Information Services  
 Derek Cockburn, Acting Director, Financial and Employee Services    
 Julia Mobbs, Director, Financial and Employee Services  
 Joe Elliott, Senior Indigenous Relations Advisor  
 Wendy Tyrrell, Manager, Islands Trust Conservancy 
Alexandra Trifonidis, Executive Coordinator 
 
   
Member Regrets: Laura Patrick, Chair, Salt Spring Island Local Trust Area  
   
Guests and members of 
the public present: 
Lisa Gauvreau, Chair, Islands Trust Conservancy Board 
Tanner Timothy | nənqəm, Vice-Chair, Islands Trust Conservancy Board 
Jeannine Georgeson, Islands Trust Conservancy Board Member 
 
 Risa Smith, Islands Trust Conservancy Board Member 
Susan Yates, Islands Trust Conservancy Board Member 
 
 
 No members of the public were present.  
1. CALL TO ORDER 
The meeting was called to order at 9:16 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Acting-Chair Peterson acknowledged that the lands and waters of the Islands Trust Area 
have been home to Indigenous Peoples since time immemorial, and noted that the K’omoks 
Treaty Act had been tabled in the British Columbia Legislature. 
Trustees and staff were introduced. 
3. APPROVAL OF AGENDA 
3.1 Introduction of New Items 
  No new items were introduced.  

 
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Minutes of a Regular Meeting 
April 15, 2026  ADOPTED Page 2 of 9 
3.2 Approval of Agenda 
By general consent the agenda was approved, as presented. 
3.2.1 Agenda Context Notes 
   Received for information.  
4. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
Nothing to report.  
5. ADOPTION OF MINUTES 
5.1 Draft Executive Committee Meeting Minutes of March 25, 2026 
By general consent the Executive Committee minutes of March 25, 2026 
were adopted presented. 
6. FOLLOW UP ACTION LIST AND UPDATES 
6.1 Follow Up Action List/Director/CAO Updates 
The Committee reviewed the follow up action list, and Directors provided their area 
reports. 
 
A question was raised regarding whether Islands Trust had provided comment on 
the Heritage Conservation Act Transformation Project. Staff clarified that individual 
staff members had provided comments, but confirmed Islands Trust, as an 
organization, had not. Discussion ensued regarding which version of the Act 
previous comments had addressed, as well as the staff resources required to 
facilitate the provision of feedback on the most recent version prior to the April 23, 
2026 deadline for receiving comments. 
6.2 Local Trust Committee Chair Updates and Reports on Local Advocacy Topics 
Local Trust Committee Chairs provided updates on recently attended and upcoming 
local trust committee meetings, as well as current local advocacy topics. 
6.3 Islands Trust Conservancy Liaison Update 
No update was provided, as it was noted the Islands Trust Conservancy Board is 
joining later in the meeting.  
Vice-Chair Elliott stated the following motion in relation to the discussion during Item 6.1. 
 
EC-2026-048 
It was MOVED and SECONDED, 
that Executive Committee request Islands Trust Planning Services to contribute input to the 
proposed policy directions for the Heritage Conservation Act transformation project, 
introduced in the March 2026 technical paper, before April 23.  
The question on the motion was then called, 
CARRIED 

 
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7. BYLAWS FOR APPROVAL CONSIDERATION 
7.1 Gabriola Island Local Trust Committee - Bylaws 321 and 322 - Request for 
Decision  
The Director of Planning Services spoke to the Request for Decision and noted that 
staff and the Local Trust Committee recommend its approval. 
 
EC-2026-049 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Gabriola Island Local 
Trust Committee Bylaw No. 321, cited as “Gabriola Island Official 
Community Plan (Gabriola) Bylaw No. 166, 1997, Amendment No. 1, 2025” 
in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
EC-2026-050 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Gabriola Island Local 
Trust Committee Bylaw No. 322, cited as “Gabriola Island Land Use Bylaw, 
1999, Amendment No. 1, 2025” in accordance with Section 27 of the Islands 
Trust Act. 
A question was raised regarding the format of the referral response form 
included in the bylaw information. Staff clarified that this would not be the 
final product. 
The question on the motion was then called, 
CARRIED 
8. TRUST COUNCIL MEETING PREPARATION - None 
9. COMMITTEE OF THE WHOLE MEETING PREPARATION - None 
10. EXECUTIVE COMMITTEE PROJECTS 
10.1 Trust Council Initiated 
10.1.1 Executive - None 
10.1.2 Trust Area Services 
10.1.2.1 Educational Webinar for Realtors - Request for Decision  
The Director of Trust Area Services presented the Request for 
Decision.  
A question was raised regarding whether this was a new 
project. Staff clarified that it is part of the existing MapIt 
project and not a new project. 
A further question was raised regarding trustee participation, 
and staff clarified that their participation is welcomed. 

 
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April 15, 2026  ADOPTED Page 4 of 9 
Discussion ensued on: 
• what written materials, if any, would supplement the 
webinar; and 
• assistance from trustees in promoting attendance 
among local realtors.  
EC-2026-051 
It was MOVED and SECONDED, 
that Executive Committee request staff to plan and 
host an educational webinar for realtors working in 
the Islands Trust Area. 
   The question on the motion was then called, 
CARRIED 
10.1.3 Planning Services - None 
10.1.4 Financial and Employee Services - None 
10.1.5 Legislative and Information Services - None 
10.2 Executive Committee Initiated 
10.2.1 Executive - None 
10.2.2 Trust Area Services - None 
10.2.3 Planning Services - None 
10.2.4 Financial and Employee Services - None 
10.2.5 Legislative and Information Services 
10.2.5.1 Change of Dates for Regional Planning Committee and Trust 
Programs Committee November Meetings - Request for 
Decision 
The Director of Legislative and Information Services spoke to 
the Request for Decision.  
A question was raised regarding the feasibility of holding 
back-to-back meetings. Staff clarified that this was feasible, 
while noting there were some unknown factors, such as the 
composition of new committee members following the 
election. 
 
 
EC-2026-052 
It was MOVED and SECONDED, 
that Executive Committee request the Trust Programs 
Committee to reschedule November 26, 2026, Trust 
Programs Committee meeting to January 7, 2027, 
and that Executive Committee request the Regional 
Planning Committee to reschedule the November 27, 

 
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Executive Committee 
Minutes of a Regular Meeting 
April 15, 2026  ADOPTED Page 5 of 9 
2026, Regional Planning Committee meeting to 
January 8, 2027. 
          The question on the motion was then called, 
CARRIED 
11. NEW BUSINESS 
11.1 Executive/Trust Council - None 
11.2 Trust Area Services 
11.2.1 2026/27 Communications Strategy - Request for Decision  
The Director of Trust Area Services spoke to the Request for Decision noting 
it is an update to the previous communication strategy.  
Discussion ensued on: 
• the use of the word “services” and its definition in this context as all-
encompassing. 
• a suggestion to add the word “projects” to the phrase “...governance, 
program, services...” in the second paragraph of Section 1 (Context). 
• whether emerging issues should be analysed by source or treated 
uniformly with regards to Section 3 (Goals), under Section 1.1. 
• concerns regarding purposeful misinformation and its potential 
impact. 
EC-2026-053 
It was MOVED and SECONDED, 
that Executive Committee approve the 2026/27 Islands Trust 
Communications Strategy, as amended, and forward to Trust 
Council for information. 
The question on the motion was then called, 
CARRIED 
11.3 Planning Services - None 
11.4 Financial and Employee Services - None 
11.5 Legislative and Information Services - None 
12. CORRESPONDENCE (for information unless raised for action) 
12.1 2026-03-25 BC Geographical Names Office - Name Change NE Point of Tumbo 
Island 
  Vice-Chair Maude provided historical context regarding the name change.  
  By general consent item 12.1 was forwarded to Islands Trust Council.   
12.2 2026-03-25 Rural Islands Economic Partnership - Islands Trust Secretariat 
2026/27 

 
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April 15, 2026  ADOPTED Page 6 of 9 
  Received for information.  
12.2.1 2026-04-01 Rural Islands Economic Partnership - Islands Trust Secretariat 
2026/27 – Resubmitted 
The Committee raised a question regarding funding allocated to the 
Secretariat Services function. Staff clarified that the Islands Trust Council 
had budgeted $7,000. 
 
A subsequent question was raised regarding forwarding the correspondence 
to the Islands Trust Council, along with a request for decision outlining 
funding options, including overspending. 
 
EC-2026-054 
It was MOVED and SECONDED, 
that Executive Committee request staff to provide a request for 
decision with options regarding overspending with regards to the 
secretariate services function.   
The question on the motion was then called, 
CARRIED 
12.3 2026-03-27 My Sea to Sky - Initial comments on FortisBC's application to amend 
waste discharge permit PE-110163 
By general consent item 12.3 was forwarded to Islands Trust Council.   
12.4 2026-04-02 Southern Resident Killer Whale Bulletin 
  Received for information.  
12.5 2026-04-10 Saanich Inlet Roundtable - Next Meeting - May 14, 2026 
  Received for information.  
13. WORK PROGRAM 
13.1 Review and amendment of current work program 
  Received for information.  
14. NEXT MEETING 
The next Executive Committee meeting will take place electronically on Wednesday, May 6, 
at 9:15 a.m. 
14.1 Location Change of Executive Committee Meetings till End of the Current Term 
EC-2026-055 
It was MOVED and SECONDED, 
that Executive Committee request staff change the location of the following 
Executive Committee meetings from Islands Trust Victoria Office to 
electronic: 

 
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• Wednesday, June 3, 2026; 
• Wednesday, July 29, 2026; 
• Wednesday, August 26, 2026; and, 
• Wednesday, October 28, 2026. 
 
A question was raised as to whether trustees could participate in person at 
their own expense, and staff clarified that this was okay. 
 
The question on the motion was then called, 
CARRIED 
 
EC-2026-056 
It was MOVED, 
that Executive Committee request staff change the location of the following 
Executive Committee meetings from in-person to hybrid: 
• Tuesday, June 16, 2026; and, 
• Wednesday, September 9, 2026. 
 
A question was raised regarding the use of the language “hybrid” in the 
motion. Staff clarified that there are two forms of meetings in the Islands 
Trust Meeting Procedures Bylaw; in person or electronic. Discussion ensued 
on the differences between in-person and electronic meetings with regards 
to public participation.  
 
EC-2026-056 
It was MOVED and SECONDED, 
that Executive Committee request staff change the location of the following 
Executive Committee meetings from in-person to electronic: 
• Tuesday, June 16, 2026; and, 
• Wednesday, September 9, 2026. 
 
The question on the motion was then called, 
CARRIED 
15. CLOSED MEETING  
No closed meeting was held. 
The Committee recessed for break at 10:37 a.m. and reconvened at 1:00 p.m. 
16. ISLANDS TRUST CONSERVANCY BOARD JOINT SESSION 
The Executive Committee was joined by members of the Islands Trust Conservancy Board 
to discuss the agenda items under this category.  
The Islands Trust Conservancy Chair introduced the Islands Trust Conservancy Board 
members.  

 
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Executive Committee 
Minutes of a Regular Meeting 
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16.1 Islands Trust Conservancy 5-year Plan – Update 
The Islands Trust Conservancy Chair provided an update on the Islands Trust 
Conservancy’s work on the 5-year Plan, noting the plan is expected to be submitted 
to the province by December 2027, and the direction the organization is headed.  
  Discussion ensued on the following:  
• Providing an update to Islands Trust Council 
• Engagement with other entities in the Trust Area 
16.2 Policy 6.10.4 Islands Trust/Islands Trust Conservancy Board Communications - 
Discussion  
The Islands Trust Conservancy Chair spoke to Policy 6.10.4, specifically section 1. 
(Communications with Trust Council) which states that the Islands Trust 
Conservancy Board will provide an annual workshop at Trust Council meetings.  
  Discussion ensued on considerations for workshop content, including: 
• The potential need for essential staff to support both bodies, including a 
biologist as a shared resource between the Islands Trust and the Islands Trust 
Conservancy Board 
• Timing of the workshop, including the possibility of holding it at the first Islands 
Trust Council meeting of the new term in November 
• Budgetary needs of the Conservancy 
• Workshop format, including a more creative approach to communicating the 
Conservancy’s role and work 
• Recognition of the Conservancy as a key expression of the mandate, with strong 
public support and established relationships with local and conservation 
partners 
• Sending information to the Trustee Orientation Working Group for further 
consideration 
• The importance of increased First Nations representation on the Board 
16.3 Whistleblower Policy for Islands Trust and Islands Trust Conservancy Staff and 
Trustees – Briefing 
The Chief Administrative Officer spoke to the Briefing and summarized the 
information within.  
Discussion ensued on measures in place in lieu of a policy. 
16.4 Islands Trust Conservancy Growth - What it Means Going Forward - Discussion  
The Islands Trust Conservancy Chair spoke to growth in regards to both land and 
donations.  
  Discussion ensued on the following topics: 
• New models, ways of thinking, and approaches 
• Increasing organizational work 
• The importance of operating as a unified organization rather than individually 

 
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• Capacity to support growth, both financially and through other means 
• Full cost accounting, including health, social, and biological considerations 
• Patterns of growth 
• The use of storytelling to attract aligned funders 
• Acknowledging that the Conservancy’s success is a growth model, and that 
strategies need to be developed for how that growth is sustained over time 
• The importance of climate change and conservation stewardship at this time 
• Engagement with Island Trust Council regarding the Conservancy’s role in 
fulfilling the Islands Trust mandate 
• Publishing The Heron for its impact, particularly as it includes landholder stories 
• The value of working collaboratively 
• Drawing on other examples and initiatives as resources 
• The need for further discussion through less formal avenues 
 
17. ADJOURNMENT 
The meeting adjourned at 2:02 p.m. 
 
 
 
 
_________________________ 
Timothy Peterson, Acting-Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Alexandra Trifonidis, Executive Coordinator and Recorder