Salt Spring Island Local Trust Committee regular meeting, June 3, 2026

[0:00:00] Voice 10: live stream and director marla will be sharing the agenda momentarily we're ready to go

[0:00:06] Voice 10: right

[0:00:07] Voice 8: well good afternoon everyone i'd like to call this a regular meeting of the executive

[0:00:13] Voice 8: committee to order i begin with acknowledging with respect and humility that the lands and

[0:00:19] Voice 8: waters of the islands trust area have been home to indigenous peoples since time immemorial

[0:00:23] Voice 8: their deep connection to these islands continues to this day we honor their enduring presence

[0:00:29] Voice 8: presence constitutional rights and responsibilities I whoops sorry trying to work with too many things

[0:00:38] Voice 8: here I am uh Laura Patrick elected on Salt Spring in the chair I'm joined today by uh vice chair

[0:00:45] Voice 8: Maude from Bain Island and vice chair Peterson from Liskety Island and vice chair Elliott from

[0:00:51] Voice 8: Gabriela Island together we're your executive committee I'm going to turn the floor over to

[0:00:57] Voice 8: to CEO Brony to introduce the staff that are joining us today.

[0:01:01] Voice 3: Thank you, Chair, and good afternoon, Executive Committee,

[0:01:03] Voice 3: in joining us today on the staff side.

[0:01:06] Voice 3: In addition to myself, our Executive Coordinator,

[0:01:08] Voice 3: Alexander Trifonitis, Director of Trust Area Services,

[0:01:12] Voice 3: Claire Frater, Senior Indigenous Relations Advisor, Joe Elliott,

[0:01:16] Voice 3: I believe Director of Planning Services,

[0:01:17] Voice 3: Stefan Cermak will be with us shortly,

[0:01:20] Voice 3: Director of Legislative and Information Services,

[0:01:23] Voice 3: David Marler, Director of Financial and Employee Services,

[0:01:26] Voice 3: Derek Coburn, Senior Policy Advisor Jill Merrick, and we may have Senior Policy Advisor Jason Yeomans join us for the policy statement items, if needed, later in the meeting. Thank you.

[0:01:38] Voice 8: Thank you very much.

[0:01:40] Voice 8: Vice Chairs, we have an agenda before us. Is there any changes or additions to the agenda?

[0:01:48] Voice 8: We have one item, Vice Chair Peterson, yes, for your attendance for Mount Aerosmith Biosphere.

[0:01:57] Voice 8: i guess we would stick that in as new business i guess okay so we'll put that under new business

[0:02:04] Voice 8: any other additions or changes to the agenda if not i will approve the agenda as amended

[0:02:13] Voice 8: through general consent uh vice charlotte sorry

[0:02:18] Voice 9: to be slow off the mark but um trustee peterson

[0:02:21] Voice 9: did you have um new business about approval of funds for the yeah we just added that i'm sorry

[0:02:29] Voice 9: Sorry, I'm gapping.

[0:02:31] That's okay.

[0:02:32] Voice 8: I think we all need more coffee.

[0:02:34] Voice 8: These afternoon meetings throw us off our game.

[0:02:36] Voice 8: That's the problem.

[0:02:38] Voice 8: Okay.

[0:02:39] Voice 8: The coffee is long worn off.

[0:02:42] Voice 8: So we're going to move on.

[0:02:43] Voice 8: There was nothing to rise and report from the last meeting.

[0:02:47] Voice 8: And we are at the adoption of minutes.

[0:02:49] Voice 8: We have minutes from May 6th on page 7 of the agenda package.

[0:02:53] Voice 8: Are there any additions or changes to the minutes?

[0:02:58] Voice 8: Not seeing any.

[0:03:00] Voice 8: can we approve the minutes as um uh presented through general consent excellent so we're going

[0:03:08] Voice 8: to move on and that brings us to the follow-up action list beginning on page 17 item 6.1 of the

[0:03:13] Voice 8: agenda and i'm going to turn the floor over to ceo bronies to lead us through this section

[0:03:18] Voice 3: thank you chair um you'll need an update that i'll note is item two there for the under

[0:03:23] Voice 3: under my list of follow-up action items following the conversation at the last ec

[0:03:26] Voice 3: we are continuing with the work to prepare that cost estimate that ec has requested

[0:03:32] Voice 3: And we'll aim to have that to you as soon as possible for an upcoming meeting.

[0:03:37] Voice 3: Other than that, unless there are any questions from EC members, no further updates from me.

[0:03:46] Voice 3: Not seeing any, so carry on.

[0:03:48] Voice 3: And we'll hand it over to Director Marler then.

[0:03:54] Voice 1: Yes, good morning. Excuse me.

[0:03:57] Voice 1: I don't have a lot to say about the Flap Action List. I think it's pretty self-explanatory.

[0:04:03] Voice 1: tree. I'm just doing a quick scan as I look through it. Yeah, the target dates have just

[0:04:11] Voice 1: been updated to be realistic. So hopefully we can meet those dates. And yeah, I'll just leave

[0:04:20] Voice 1: it there. I don't really have any further comments on it. So any questions about the

[0:04:24] Voice 1: file faction list, I'll try and answer them.

[0:04:30] Voice 8: Looks like you're off the hook too.

[0:04:33] Voice 3: Then it's over to Director Cermak.

[0:04:35] Voice 3: please.

[0:04:39] Voice 4: Good afternoon, Executive Committee. I have a few items on there. The first one,

[0:04:46] Voice 4: item number one, you have a staff report prepared for forwarding to Trust Council addressing this

[0:04:52] Voice 4: one. So I suspect that number will increase from 86%. The next one is the order of magnitude cost

[0:04:58] Voice 4: estimates. That, of course, is for aiming for September Trust Council. And everything else

[0:05:03] Voice 4: is done so happy to answer any questions and

[0:05:12] Voice 3: maybe just for clarity on that one you will see that

[0:05:14] Voice 3: order of magnitude cost estimate listed under all the each of the categories here that's because

[0:05:20] Voice 3: we're treated as a shared accountability all the all members of senior staff are going to have an

[0:05:23] Voice 3: important piece to play in that so it's the same same follow-up action item just across all all

[0:05:29] Voice 3: business areas see no questions uh we can move on then to uh director freighter and uh senior

[0:05:37] Voice 3: and your Indigenous Relations Advisor, Joe Elliott, as well, for their lists.

[0:05:43] Voice 7: Good morning, Executive Committee.

[0:05:46] Voice 7: Not done a huge number of updates for you,

[0:05:49] Voice 7: except to say that negotiations are going well on both the Sayout Agreement

[0:05:54] Voice 7: and the agreement for SACIM and StartLoop First Nations

[0:05:57] Voice 7: through the West Saanich Leadership Council.

[0:05:59] Voice 7: So we're hoping to get you or get Trust Council some drafts

[0:06:03] Voice 7: to take a look at in the near future.

[0:06:05] Voice 7: Not for this next meeting, though.

[0:06:08] Voice 7: And I think I'll leave it there, just saying,

[0:06:09] Voice 7: we're now turning with this agenda out to trust council we are now turning our minds towards

[0:06:13] Voice 7: hiring um for various positions within trust area services and the conservancy with more focus there

[0:06:20] Voice 7: um and i will leave it there there's a number of pieces but we're pleased to have this agenda in

[0:06:25] Voice 7: front of you and i'm happy to take any questions looks

[0:06:33] Voice 8: like there's no questions and i'll note

[0:06:34] Voice 8: that you jumped over the financial employee services yes i was just

[0:06:38] Voice 3: going to say thank you

[0:06:39] Voice 3: Director Murdoch, if you could bump back up to page 22.

[0:06:41] Voice 3: We don't want to let Director Coburn off the hook quite that easily.

[0:06:45] Voice 2: I thought this was a treat for my first meeting.

[0:06:47] Voice 2: I get a bypass.

[0:06:50] Voice 2: There's two projects.

[0:06:51] Voice 2: One we've all talked about.

[0:06:52] Voice 2: That's the group one we're all working on.

[0:06:54] Voice 2: But there's one targeted for the finance team,

[0:06:57] Voice 2: the Honorary Policy Review and Write-Up, and that's on target.

[0:07:00] Voice 2: And that should be coming to this committee in the next meeting in September.

[0:07:07] Voice 2: Everything's on target for that one as well.

[0:07:09] Voice 2: Thank you. Any questions?

[0:07:13] Voice 8: Oh, it looks like everyone's anxious to get on to the prepping for the Trust Council meetings.

[0:07:18] Voice 8: I think that's where our energies are going to go today.

[0:07:22] Voice 8: All right. I think this is our chance for a roundtable updates.

[0:07:26] Voice 8: So I will look to trustees who'd like to go first.

[0:07:32] Voice 8: Anyone ready to go? Go ahead, Vice Chair Elliott.

[0:07:38] Voice 9: Sure. Well, just because there are almost no updates.

[0:07:43] Voice 9: But I did want to note that for South Pender LTC, we've been having sort of this back and forth about the non-conforming short-term vacation rentals, that, you know, there's a non-enforcement on those that had legal non-conforming protection before Bill 44 came in.

[0:08:09] Voice 9: And this is in a standing resolution. And I just wanted to thank Manager Dingman. He's going to bring forward an LTC-specific bylaw enforcement compliance policy, such as we've seen with some of the other LTCs, so that that's a little bit more foregrounded as a separate policy and not just a standing resolution.

[0:08:32] Voice 9: resolution and the community can have a bit of conversation about that at our next meeting.

[0:08:38] Voice 9: So, thankful for that. And that's all I have to report. None of my other LTCs have met

[0:08:42] Voice 9: in the last three weeks. Thank you very much. I

[0:08:47] Voice 8: guess, Vice Chair Mott, are you?

[0:08:51] Trustee Maude: Certainly. Thank you, Chair. The only thing to report is last week did North Pender LTC

[0:08:57] Trustee Maude: see um two interesting anomalies that uh haven't necessarily seen in the past um one was a variance

[0:09:04] Trustee Maude: for a garage um where it actually um was placed uh uh with an surveyor's error um the surveyor

[0:09:14] Trustee Maude: made some on the initial layout of the building the the um misread a tape measure or something

[0:09:20] Trustee Maude: and uh had to apply for a variance for that but it's not often you see surveyors making a mistake

[0:09:25] Trustee Maude: but it happened and we did a variance for that.

[0:09:29] Trustee Maude: And the other one was an application

[0:09:31] Trustee Maude: where there was a consultant

[0:09:33] Trustee Maude: that did a water catchment study

[0:09:38] Trustee Maude: and there was a requirement for a storm interceptor

[0:09:42] Trustee Maude: for oily waste and such on a light industrial site.

[0:09:48] Trustee Maude: But the consultant's report did not acknowledge,

[0:09:51] Trustee Maude: or actually it identified with a dot,

[0:09:55] Trustee Maude: a map that's within a couple of feet of the discharge area of this or the water separator um

[0:10:00] Trustee Maude: but in no way in the consultants report did they identify uh that well or or address mitigation or

[0:10:08] Trustee Maude: anything about it so that had to be um sent back so two interesting anomalies that we don't

[0:10:15] Trustee Maude: generally see in our world um other than that uh it was a very busy but very productive meeting

[0:10:22] Trustee Maude: They have a housing APC there that is beyond compare,

[0:10:26] Trustee Maude: except for, I would say, Denman, which also has a very good housing APC.

[0:10:32] Trustee Maude: But, no, it was a very good meeting, and I'm glad that we had a good outcome.

[0:10:36] Trustee Maude: So thank you.

[0:10:38] Voice 8: Thank you.

[0:10:39] Voice 8: Vice Chair Peterson.

[0:10:43] Voice 6: Thank you, Chair.

[0:10:45] Voice 6: The Salt Spring Local Trust Committee met on 14th of May.

[0:10:51] Voice 6: I had our quarterly report, which is always interesting, worth a read just looking at the way that the volume of applications are being handled increasingly well and efficiently there on SaltSpring.

[0:11:15] Voice 6: Great to see that.

[0:11:17] Voice 6: that. Primarily developed variance permits in terms of application, and of course, update

[0:11:28] Voice 6: on the OCLUB project, as well the project advisory planning commission, a little discussion

[0:11:39] Voice 6: there. And then on the, what was it? The 28th of May, um, had joint meeting with the, uh, local

[0:11:50] Voice 6: community commission. Uh, first look at their, um, their, uh, housing strategy, um, and, uh,

[0:11:59] Voice 6: consideration of, um, how we might update our, uh, agreements there. And what else did I have?

[0:12:07] Voice 6: Oh, yeah, and I attended BC Municipal Climate Leaders Caucus meetings over the last couple of days.

[0:12:19] Voice 6: That was interesting, as always.

[0:12:24] Voice 6: Some really good, committed folks and great, great thoughts.

[0:12:30] Voice 6: They have also put together, I believe they're calling it the Trajectory of Awesomeness.

[0:12:38] Voice 6: um also really interesting stuff uh what else did we have oh we had the acao performance

[0:12:47] Voice 6: evaluation committee on the 25th and the cross-border forum on the 22nd uh also really

[0:12:57] Voice 6: interesting um get there and attended the uh local leaders for mental health um session on the 29th

[0:13:08] Voice 6: of may that's it for me thank

[0:13:13] Voice 8: you um for my report um i can't uh gabriela island i think

[0:13:22] Voice 8: the most significant is the delivery of a draft of an ocp uh update uh after uh kind of a front

[0:13:32] Voice 8: loaded uh engagement process with the community um i think we're dealing with some um challenges

[0:13:41] Voice 8: with now having how to have the engagement

[0:13:44] Voice 8: on this official community plan

[0:13:46] Voice 8: and the significance of it

[0:13:49] Voice 8: as we go forward into the community here

[0:13:52] Voice 8: or into this next phases.

[0:13:54] Voice 8: I think they were hoping for first reading in September

[0:13:56] Voice 8: and we'll see how we can have conversations

[0:14:00] Voice 8: with the community on the draft.

[0:14:02] Voice 8: Gambier Island has been working on its OCP

[0:14:06] Voice 8: far longer than Gabriela

[0:14:07] Voice 8: and primarily trying to just add a context piece

[0:14:11] Voice 8: in the beginning regarding Squamish Nation

[0:14:13] Voice 8: and how to work forward

[0:14:15] Voice 8: with an OCP amendment going forward.

[0:14:19] Voice 8: And just working through some differencing of opinions

[0:14:22] Voice 8: with the local trustees.

[0:14:24] Voice 8: I think we ended in as good as place as we could

[0:14:27] Voice 8: and our meeting, which was in person on Gambier Island,

[0:14:31] Voice 8: which I'll note is quite a challenge to get staff

[0:14:35] Voice 8: staff and myself and others to meetings there.

[0:14:39] Voice 8: But I think they have the nicest community hall

[0:14:42] Voice 8: in probably all of the islands.

[0:14:44] Voice 8: It's very impressive and a nice facility.

[0:14:48] Voice 8: With that, that's my report.

[0:14:52] Voice 8: Move over to the Islands Trust Conservancy update report.

[0:14:56] Voice 8: I'll turn that over to Vice Chair Elliott.

[0:14:59] Voice 9: Thank you, Chair.

[0:15:02] Voice 9: The Conservancy met yesterday for a special meeting

[0:15:05] Voice 9: June 2nd, to consider just a very limited agenda. We had quite a discussion on the 2027-28

[0:15:16] Voice 9: anticipated Conservancy budget requests. This is much earlier in the process than we typically

[0:15:25] Voice 9: would. We did get a chance to see some early numbers and staff had scoped in.

[0:15:32] Voice 9: And it's mainly due to property management costs having gone up significantly, not necessarily projects.

[0:15:43] Voice 9: Costs are going down for some things, but property management, acquiring new properties and the extended scope of management, as we've been talking about, is only increasing with the new properties.

[0:15:58] Voice 9: So we had quite a good discussion on that.

[0:16:00] Voice 9: We also talked about the potential to reimagine a different model to present the Regional Conservation Plan.

[0:16:11] Voice 9: I brought up the Bowen Conservancy's Biodiversity Plan 2026, which has an integrated spatial mapping framework and different layers of values.

[0:16:27] Voice 9: values so staff are keen but they can't do any work on that right now it isn't new work the pun

[0:16:36] Voice 9: is due to be updated uh by 2029 so we may convene a working group of um some trustees and perhaps

[0:16:49] Voice 9: invite um trustees from trust council and maybe some other work experts we're not sure what it

[0:16:58] Voice 9: could look like yet to um sort of look at some of the opportunities and and ways that

[0:17:05] Voice 9: other agencies are presenting something like the regional conservation plan in a way that's

[0:17:11] Voice 9: more dynamic and can adapt to um on the ground complex changes such as we're seeing so that was

[0:17:21] Voice 9: a really good discussion but um and and i do think we could bring this forward to our joint executive

[0:17:27] Voice 9: committee conservancy meeting in july so um i'll speak to the chairs about that item we also

[0:17:38] Voice 9: received a presentation from the KPMG auditors on the audit findings and that

[0:17:45] Voice 9: was a clean audit mission on the audited financial statements walked through

[0:17:56] Voice 9: those and I believe they've been added to our agenda for consideration so that

[0:18:03] Voice 9: was it and yeah looking forward to our joint meeting in July I believe that's

[0:18:10] Voice 9: That's our big one with two hours potentially in person.

[0:18:14] Voice 8: Thank you.

[0:18:16] Voice 8: Thank you very much.

[0:18:17] Voice 8: And thank you for your innovative ideas because I really think the Trust Conservancy is in a position to really help be a leader in moving forward with the framework on conservancy lands and in the islands.

[0:18:28] Voice 8: I think we're all experiencing or all the local conservancies are experiencing the same changes and effects that we are.

[0:18:37] Voice 8: So I think we can really set that, chart that course.

[0:18:41] Voice 8: Vice Chair Peterson.

[0:18:44] Voice 6: Yeah, thank you.

[0:18:45] Voice 6: I just wanted to note that the Liskety Island Nature Conservancy just released a video on YouTube around on the John Island Nature Reserve.

[0:18:59] Voice 6: serve um nice little piece of uh looking at the work there and uh made sure to get that off to uh

[0:19:09] Voice 6: some of the conservancy members um when i saw it so thank

[0:19:15] Voice 8: you very much all right there's no

[0:19:17] Voice 8: further questions i'm going to move on to item 7.1 which is the main island uh local trust committee

[0:19:22] Voice 8: bylaw number 200 request for decision on page 28 of the agenda package i guess would director

[0:19:33] Voice 8: Director Cermak be introducing that

[0:19:34] Voice 8: and then look to Vice Chair Elliott,

[0:19:36] Voice 8: the Chair of Main Island to introduce further.

[0:19:39] Voice 8: Go ahead.

[0:19:40] Voice 4: Sure, thank you, Chair.

[0:19:42] Voice 4: So this bylaw is taking a temporary use permit

[0:19:46] Voice 4: and formalizing it into a rezoning

[0:19:48] Voice 4: and it's for amending the area

[0:19:51] Voice 4: around the BC Ferries Village Bay Terminal.

[0:19:55] Voice 4: It's in order for significant upgrades to be happening.

[0:19:58] Voice 4: Those have happened and they're following through

[0:20:02] Voice 4: going from TUP to resorting, the LTC and staff recommend that you approve the bylaw as it's not

[0:20:10] Voice 4: contrary to or in variance with the policy statement. It's probably too brief, but I'll

[0:20:16] Voice 4: leave the rest to perhaps Trustee Mott.

[0:20:20] Voice 8: Trustee Mott or Vice Chair Elliott is the chair.

[0:20:24] Voice 8: I

[0:20:25] Voice 9: have nothing to add. It's exactly as the director said, and although I will note that

[0:20:32] Voice 9: there was no public hearing um but uh yeah this is this is good work and they've gone through the

[0:20:39] Voice 9: process for over a year i guess and so happy to see this complete so i could make the recommended

[0:20:48] Voice 9: motion if there's no

[0:20:50] Voice 11: more proceed i

[0:20:51] Voice 9: move that the islands trust executive committee approve

[0:20:54] Voice 9: main island local trust committee bylaw number 200 cited as main island land use bylaw number

[0:21:00] Voice 9: 146 2008 amendment number 2 2025 in accordance with sections 27 of the islands trust act

[0:21:10] Voice 8: is there a second second by vice chair mod any discussion i will call a vote then all those in

[0:21:18] Voice 8: favor raise your hands and that carries so thank you very much so vice chairs we're going to be

[0:21:24] Voice 8: moving into the trust council preparation piece now for each of the sections i'm going to be

[0:21:29] Voice 8: looking to you to identify if there's a report you'd like pulled out to discuss. And then through

[0:21:36] Voice 8: general consent, we'll forward them to the executive, to Trust Council. And also, if there

[0:21:43] Voice 8: are reports that you think are going to be more highly discussed or that we need to leave more

[0:21:49] Voice 8: time at Trust Council, this would be a chance also just to flag that you would anticipate this to be

[0:21:55] Voice 8: be a longer conversation or a deeper discussion item for Trust Council that will help us when

[0:22:02] Voice 8: we go to look at the schedule later of where we want to make sure we have enough time.

[0:22:09] Voice 8: So the first section we're going to go to is the executive section here. Vice Chairs,

[0:22:15] Voice 8: is there any report that you wish to talk about at all? Oh gosh, it'll be me. I want to talk about

[0:22:27] Voice 8: 813. So through general, oops, go ahead, CAO Broney.

[0:22:36] Voice 3: Sorry, just before we jump onto 813,

[0:22:38] Voice 3: just a comment too on 812 and the candidate information package. So just to note that

[0:22:46] Voice 3: there will be an update to that to reflect the fact that the two pieces of legislation that

[0:22:52] Voice 3: the province had pending for spring session regarding code of conduct and the parental

[0:22:55] Voice 3: to leave, but if it's neither of those passed through the spring session, and so we'll be

[0:23:00] Voice 3: updating that document accordingly just to strip out the references to those pieces. Thank you.

[0:23:07] Voice 8: Well, that's annoying. Hopefully, they'll get at that early in the new session. That

[0:23:15] Voice 8: would be important. All right. If there's no further, can we then approve through general

[0:23:21] Voice 8: General consent to forward 8.11, 8.12, and 8.14 to trust counsel through your general consent.

[0:23:30] Voice 8: Excellent.

[0:23:31] Voice 8: I just did on 8.13, I'm working with one screen here, so that just makes things a little challenging.

[0:23:42] Voice 8: I was wondering if there's another option that I think it's more of a hybrid of the select committee option.

[0:23:52] Voice 8: I think generally it's there, but could there be an option that this trust council recommend that the three committees that make sense of moving forward, of course, the executive, the accessibility, and the finance committee be populated immediately in the new term?

[0:24:17] Voice 8: And maybe hold back on the others and put more emphasis on getting the strategic plan done quickly and then allowing, you know, and then being able to maybe reassess the right approach to do the work on the strategic plan, whether select committees might be more viable or review the terms of references of the existing committees to see if they're sufficient.

[0:24:42] Voice 8: sufficient. So I don't know if that's necessarily covered enough here or if that's a potential

[0:24:48] Voice 8: option that we could at least raise at Trust Council. Go ahead, CEO Bruni.

[0:24:55] Voice 3: Yeah, thank you,

[0:24:55] Voice 3: Chair. Yeah, I could certainly, I would intend to speak to that in this briefing to Trust Council,

[0:25:00] Voice 3: I think practically speaking. So of course, the intent for this briefing is for current council

[0:25:05] Voice 3: to consider whether or not they want to forward and recommend one or any of these three options

[0:25:10] Voice 3: to the incoming council but I think practically speaking even if these so if these were advanced

[0:25:15] Voice 3: to the new council for consideration it's unlikely that they would get to implementing any changes

[0:25:21] Voice 3: before they completed their strategic planning process because in the first meeting of the new

[0:25:25] Voice 3: trust council they need to appoint EC and then I believe accessibility committee and FPC is

[0:25:34] Voice 3: established and then governance committee would we're proposing would come in March so I think

[0:25:39] Voice 3: The intent would be that any changes to the committee structure would be that they wanted to contemplate, would be assessed after they had completed their strategic planning, which we're looking

[0:25:50] Voice 3: at February, March of next year.

[0:25:53] Voice 3: So I think that would be the sequencing in any case.

[0:25:56] Voice 3: I don't think it's realistic to expect them to come in November, December and immediately overhaul a committee system that they actually will have just appointed people to.

[0:26:04] Voice 3: too. So certainly I could revisit options, but I think I can also just speak to what the

[0:26:09] Voice 3: implementation would likely look like if they were to adopt any plans, and that's how I would see it

[0:26:13] Voice 3: following up exactly how you described.

[0:26:16] Voice 8: Yeah, I just see if those other committees get started

[0:26:19] Voice 8: and they start becoming passionate about their work, then they sort of fall into that same

[0:26:23] Voice 8: rut and not be able to change. Yeah. Okay. Any other questions on that report? Just me. So

[0:26:33] Voice 8: So otherwise, through general consent, can we agree to send item 8.1.3 to Trust Council?

[0:26:40] Voice 8: Thank you.

[0:26:41] Voice 8: So we're going to move on then to Trust Area Services, which is item 8.2.

[0:26:46] Voice 8: There's a number of reports here.

[0:26:50] Voice 8: An awful lot of reports that are here.

[0:26:54] Voice 8: Anyone have any reports here?

[0:26:58] Voice 8: I'm just trying to, like I said, work off of one screen, which makes it never fun.

[0:27:13] Voice 11: um whoops sorry sorry

[0:27:27] Voice 8: i had to look at mine to see where these pages fall

[0:27:32] Voice 8: okay uh vice chair elliott did you have any you needed to remove um

[0:27:48] Voice 9: just the crown lands

[0:27:52] Voice 9: agreements project where which one is that sorry it's uh update of islands trust agreement register

[0:28:00] Voice 9: register uh 8 to 11 and we might want to look at the annual reports 8 to 12 okay

[0:28:20] Voice 8: any others

[0:28:22] Voice 8: okay if we're not seeing anything could we uh forward 8 to 1 through 8 to 10 uh to trust council

[0:28:35] Voice 8: through general consent. Thank you. And then items 8.2.13 through 8.2.16 to trust counsel

[0:28:48] Voice 8: through general consent. Okay, great. Then we'll return to item 8.2.11, which is on page 304

[0:29:01] Voice 8: of the agenda package. Go ahead, Vice Chair Elliott.

[0:29:13] Voice 9: It's just new to me that what they're

[0:29:16] Voice 9: calling this the islands trust not they but this is being called the agreement register project

[0:29:22] Voice 9: update and so yeah i'm just 2014 yeah i just wanted to check through because there's a lot

[0:29:46] Voice 9: there okay yeah it was just a an unfamiliar title but i think it um captures the work so

[0:29:57] Voice 9: So never mind.

[0:30:00] Voice 9: all

[0:30:01] Voice 8: right uh vice chairman you're muted vice chairman i

[0:30:10] Trustee Maude: hate being muted thank you chair um

[0:30:13] Trustee Maude: page 341 um the um with the um excessive bill of these um committee um i've asked this question

[0:30:22] Trustee Maude: of staff before i didn't get quite the answer uh yet on this um i'm listed as being a trustee

[0:30:29] Trustee Maude: on the committee and so what my question was just basically for formality is I'm appointed

[0:30:39] Trustee Maude: as a member of EC as a liaison to the committee and my question to staff previously was should

[0:30:47] Trustee Maude: I not be identified as a member of EC not unlike how the chair is identified as member as identified

[0:30:52] Trustee Maude: as chair just to in the broader context of the reason that I'm sitting on that committee

[0:30:59] Trustee Maude: it's not as a trustee but actually as a representative EC I didn't get

[0:31:04] Trustee Maude: clarification on that I just thought this might be an appropriate point to

[0:31:08] Trustee Maude: raise that question thank you

[0:31:10] Voice 8: okay we're just moving on was before we get to this

[0:31:14] Voice 8: then is there any other questions on the previous item Vice Chair Elliott thank

[0:31:22] Voice 9: you I remembered what I was puzzled about so the the the two that are

[0:31:28] Voice 9: proposed to be removed or rescinded the protocol agreement in 1996 with ministry of municipal

[0:31:35] Voice 9: affairs that um that agreement also included a fixed fund to support the work over five years

[0:31:47] Voice 9: am i mistaken director marler you are the one who would hold the key to this information

[0:31:55] Voice 9: Am I mistaken in thinking that the $180,000 unrestricted grant that we get from the province is a result of this five-year grant that was to update, that was $130,000?

[0:32:16] Voice 9: And would that have implications for our current unrestricted grant?

[0:32:21] Voice 1: Yeah, if I may, through the chair?

[0:32:24] Voice 1: No.

[0:32:24] Voice 1: No, so the funding that the protocol agreement from 1996 refers to was in 1992 the Islands Trust Act was changed

[0:32:34] Voice 1: and there's a provision, it's still in there, that any official community plan, I think it's section 56,

[0:32:41] Voice 1: any official community plan that was adopted before 1992 is not really recognised by the province

[0:32:50] Voice 1: So any bylaw under that LCP would have to be approved by the minister.

[0:32:56] Voice 1: So recognizing that this switch from general trustees to this new agreement,

[0:33:04] Voice 1: they realized that the Islands Trust had a lot of work to do to bring their LCPs up to date.

[0:33:09] Voice 1: So this agreement was just for essentially conditional funding,

[0:33:15] Voice 1: just for the update of official community plans.

[0:33:19] Voice 1: And that was over a five-year period, so it's no longer in effect.

[0:33:23] Voice 1: The unconditional grant that we get, the $180,000, is similar to the grants that the province

[0:33:32] Voice 1: gives to most local governments of some level, depending on population and a formula that

[0:33:38] Voice 1: they use.

[0:33:38] Voice 1: So that is not affected by this agreement at all.

[0:33:43] Voice 9: Thank you.

[0:33:44] Voice 9: you i remember an early discussion we had at ec that uh i thought it was tied to this protocol

[0:33:51] Voice 9: agreement so that's what was triggering my confusion but i must have misunderstood so

[0:33:57] Voice 9: great

[0:33:59] Voice 8: yeah i think i mean to me this could be looked at two ways i mean either it expired it

[0:34:05] Voice 8: is no longer valid because it only applied to five years of funding but uh it just sat there

[0:34:13] Voice 8: So I guess it is until it's rescinded.

[0:34:18] Voice 1: Yeah, I never made it through, Chair.

[0:34:21] Voice 1: Yeah, that's exactly it.

[0:34:22] Voice 1: I think it's confusing.

[0:34:23] Voice 1: People look at this and think the province has a duty to provide funding for LCP updates, and that's not the case.

[0:34:31] Voice 1: And the province's opinion is that this is just a one-time thing.

[0:34:36] Voice 1: So, yeah, you're correct.

[0:34:38] Voice 1: You could just leave it.

[0:34:39] Voice 1: But I think the idea of this project is to clean up the agreements.

[0:34:43] Voice 1: And this is one option, is to rescind these two agreements, and that will help. Thanks.

[0:34:51] Voice 8: No, that's fine. I was just saying that if it's not valid, then it's sort of, you know, the action of rescinding it.

[0:34:56] Voice 8: It will probably create some conversation at the Trust Council, I would anticipate.

[0:35:00] Voice 8: All right. So if there's, I'm trying to live on one screen. As I said, it's not fun.

[0:35:14] Voice 8: on eight point two point eleven can we forward that to trust council through general consent

[0:35:21] Voice 8: okay now on to eight point two point twelve and vice chair maude's question at page what 341

[0:35:28] Voice 8: 41

[0:35:29] Trustee Maude: yes i'm sorry sherry i got out of order while you're conducting that's okay but yeah so i just

[0:35:35] Trustee Maude: i note like like if you go through the report all the other committees um the executive committee

[0:35:40] Trustee Maude: committee appointments are identified as being a member of the executive committee and doing

[0:35:44] Trustee Maude: that status. But on the accessibility committee, I'm listed as just being a trustee, which

[0:35:50] Trustee Maude: is not a bad thing. But I just thought for clarification, so people would understand

[0:35:56] Trustee Maude: my reason for being there was a member of the EC as your appointment.

[0:36:02] Voice 8: I just looked to staff, but Director Mardler, or is this?

[0:36:07] Voice 1: Yeah, through the Chair I can respond to that. The Accessibility Committee Terms of

[0:36:15] Voice 1: Reference has two positions for members of Trust Council, so it doesn't require that they be a

[0:36:22] Voice 1: member of the executive or not. I think maybe if you volunteered or you wanted to attend because

[0:36:28] Voice 1: you're on the EC, that makes sense. But we were just putting in here that appointed by Trust

[0:36:34] Voice 1: council um to the ac under that policy so that would be yourself and uh lisa gavro and uh lisa

[0:36:44] Voice 1: is the chair so she's listed first but so that that's the rationale it wasn't there's no it

[0:36:51] Voice 1: wasn't really appointed because you're on the ec uh maybe that was your reason oh

[0:36:56] Trustee Maude: no no literally

[0:36:57] Trustee Maude: i was asked by the chair to attend as a member of ec it says yeah

[0:37:00] Voice 1: yeah yeah but uh i believe you are

[0:37:03] Voice 1: the second appointment from trust council as well so that's kind of how

[0:37:08] Voice 1: you put in there you can certainly we can certainly add you know member of

[0:37:13] Voice 1: executive committee as well just to make sure it's clear that's not a problem so

[0:37:18] Voice 1: yeah we can make that change thank you all right

[0:37:22] Voice 8: is that what you'd like to see

[0:37:24] Voice 8: on vice-chair Mudd I

[0:37:26] Trustee Maude: did say for clarification yeah okay all right thank

[0:37:28] Voice 8: you any other changes to this item all right then can we forward eight point oh go ahead vice chair

[0:37:39] Voice 8: earlier

[0:37:40] Voice 9: no changes i just wanted to to thank staff i don't know if morgana's listening but uh director

[0:37:45] Voice 9: freighter maybe you can say i was very pleased with the changes to the delegations and public

[0:37:50] Voice 9: comment and invited speakers i think it's much better organized and um really well presented so

[0:37:57] Voice 9: So thanks for that.

[0:37:59] Voice 8: Thank you.

[0:38:00] Voice 8: Okay.

[0:38:01] Voice 8: So through general consent, can we send 8.2.13 as amended?

[0:38:05] Voice 8: Oops, sorry, 8.2.12 as amended to trust counsel through general consent.

[0:38:13] Voice 8: Thank you.

[0:38:15] Voice 8: All right, then.

[0:38:16] Voice 8: All that moving along, that brings us to the planning services at item 8.3.

[0:38:21] Voice 8: There are two items here.

[0:38:24] Voice 8: Either of those need any conversation?

[0:38:29] Voice 8: conversation go ahead vice chair elliott number 8.3.2 i would assume the referrals project yeah

[0:38:38] Voice 8: okay um thanks all right if there's no questions on 8.3.1 can we forward that to trust council

[0:38:45] Voice 8: through general consent all right then we'll open up uh item 8.3.2 on page 428 of the agenda package

[0:38:58] Voice 8: your question go ahead vice chair leah yeah

[0:39:09] Voice 9: so my question is what the proposed work plan

[0:39:12] Voice 9: actually responds to oh did i oh my internet sorry i'll just turn the video off my question

[0:39:20] Voice 9: is whether the proposed work plan responds to trust council's resolution in march 2026

[0:39:28] Voice 9: This is on page 428, to provide a report on the evaluation and changes of the referral process to consult with First Nations.

[0:39:41] Voice 9: I feel like this skips a step of analysis and providing an understanding of where the information came from.

[0:39:55] Voice 9: It's a great proposed work plan, but it kind of jumps from what we're doing now to here's a program of continuous improvement without articulating the reasons why.

[0:40:13] Voice 9: Is anybody

[0:40:17] Voice 8: else seeing this?

[0:40:19] Voice 8: Dr. Surak, I don't know. Do you have any comments?

[0:40:24] Voice 4: Thank you, Chair.

[0:40:26] Voice 4: I'm not sure I can directly answer that question.

[0:40:28] Voice 4: I sort of was imagining a presentation for this, but I think what you see before you is three years worth of work with a number of resolutions and meanwhile an early endorsement of the Indigenous Relationship Action Plan.

[0:40:49] Voice 4: So this is staff's attempt to make sense of it all and go forward and do so in a timely manner.

[0:40:56] Voice 4: planner you're correct I think that we've made we wanted to get moving on this and didn't think

[0:41:04] Voice 4: that we required any more direction from trust council to do so and so that's why you have it

[0:41:08] Voice 4: presented in the way here we do have direction to create a work plan so we did that we you've

[0:41:14] Voice 4: had previous reports trust councils had previous reports about the efforts we've done to create

[0:41:19] Voice 4: this plan and then again we sort of try to repeat that here so this is our effort to advance the

[0:41:26] Voice 4: the work and based on three years worth of work and showing how it's nested within these other

[0:41:31] Voice 4: strategic initiatives and um yeah and i you know i could talk about a few other things in terms of

[0:41:38] Voice 4: um you know budgetary constraints and meeting constraints and um how many nations to engage

[0:41:44] Voice 4: with and stuff but perhaps i could try to answer a question more directly well

[0:41:51] Voice 9: yeah for instance

[0:41:53] Voice 9: instance if we go to under your theme operational policy for referrals uh item five update policy

[0:42:03] Voice 9: so that staff are encouraging applicants to work directly with first nations um where did that

[0:42:10] Voice 9: direction come from is that you know five first nations uh suggested they want to work directly

[0:42:19] Voice 9: with applicants. Three have portals that, like, the reasons are missing, the rationale. It's not

[0:42:32] Voice 9: that we need to give more direction. It's that the public needs to understand why things are

[0:42:39] Voice 9: changing and what the basis for those changes might be. This is about transparency. It's not

[0:42:49] Voice 9: about council giving more direction when we change referral process without good explanation

[0:42:57] Voice 9: we hear about it in very negative ways from personal experience

[0:43:05] Voice 11: so

[0:43:06] Voice 9: updating policy is is great there's a whole body of work underneath that

[0:43:14] Voice 9: but

[0:43:16] Voice 4: so if i made to the chair right below that section when you get through item 7 through 11

[0:43:21] Voice 4: 11 in the work plan, you'll see that part of this process, of course, acknowledges working with

[0:43:27] Voice 4: communications to make sure that we have proper communications put forward. And of course,

[0:43:32] Voice 4: we were trying to be brief yet succinct in our summary. And so, for example, number five,

[0:43:39] Voice 4: when it talks about updating policy to encourage applicants to work directly,

[0:43:43] Voice 4: that's an encouragement statement, and that's through communications, and we would clearly

[0:43:48] Voice 4: to develop the communication materials to do so.

[0:43:51] Voice 4: So we try not to itemize every piece of the step.

[0:43:55] Voice 4: We're just trying to give you as much information

[0:43:57] Voice 4: to be as clear and transparent as possible.

[0:44:07] Voice 8: I understand that.

[0:44:08] Voice 8: I think this is one of those areas,

[0:44:11] Voice 8: I know we got the communications plan later

[0:44:13] Voice 8: into the document where the two can't be severed

[0:44:18] Voice 8: on clear communication going forward.

[0:44:22] Voice 8: And I know we're also not exactly in sync

[0:44:25] Voice 8: with new policies that, you know, the trust policy statement isn't approved, the new draft.

[0:44:30] Voice 8: So, you know, I think there's, this is going to be an evolving topic as we get more protocol

[0:44:38] Voice 8: agreements in place with First Nations expressing their interests and desires.

[0:44:42] Voice 8: And so it's going to be, I think, a constant process.

[0:44:48] Voice 8: And I think we have to remember to keep bringing the community along in the communications

[0:44:53] Voice 8: as to the changes that are coming and the reasons for them, I think.

[0:45:00] Voice 8: Would that help, Vice-Chair Litt? Go ahead.

[0:45:04] Voice 9: Well, we've just heard from the director that this has been essentially a three-year piece of work.

[0:45:12] Voice 9: I understand the reasons why we can't necessarily show our work,

[0:45:19] Voice 9: as in this First Nation gave us this piece of feedback,

[0:45:22] Voice 9: back and this is why we're changing this policy or procedure but this is essentially a research

[0:45:29] Voice 9: a grounded research project and none of the research is evident

[0:45:33] Voice 11: it's

[0:45:36] Voice 9: it's it's just not and

[0:45:38] Voice 9: so you're asking us to approve or you're asked we will ask trust council to approve a work plan

[0:45:46] Voice 9: that has some analysis on and definitely staff's recommendations of these are the changes that

[0:45:53] Voice 9: need to be made and this is the work we asked you to do but the um it's not going to help with

[0:46:03] Voice 9: the level of understanding of how referrals work and what what yeah what what processes are

[0:46:13] Voice 9: changing for what reasons i was i was expecting to see a long report about this because this

[0:46:19] Voice 9: has been significant and so to just jump to a work plan is um i think this is going to be

[0:46:26] Voice 9: challenged at council i think it's you're going to have to answer some questions about

[0:46:30] Voice 9: why some things are changing and others aren't it's almost too brief um and we need a bit of

[0:46:38] Voice 9: an interim step to to understand the context all

[0:46:49] Voice 8: right so do you think this is something that needs

[0:46:52] Voice 8: to occur before trust council or well

[0:46:55] Voice 9: it's not going to happen i'm just no i

[0:46:58] Voice 9: think this is going

[0:46:58] Voice 9: to be the conversation at council we should probably allocate some time for it and perhaps

[0:47:03] Voice 9: be prepared for questions about uh why and and um i certainly have questions thanks okay

[0:47:12] Voice 8: any other

[0:47:14] Voice 8: questions then on this report so can we agree to forward item 8.3.2 to trust council through general

[0:47:27] Voice 8: all right uh we're going to move on then to item 8.4.1 or 8.4 which is the financial employee

[0:47:39] Voice 8: services is this i'm sorry trying to find where the addendum went which item that goes into uh

[0:47:53] Voice 8: that's trust areas trust areas oh trust area okay that's why it makes sense okay sorry uh

[0:48:01] Voice 8: I figured it out.

[0:48:03] Voice 8: Sorry, I hate working with one screen.

[0:48:07] Voice 8: I can't tell you how annoying that is.

[0:48:09] Voice 8: All right, so 8.4.1,

[0:48:11] Voice 8: the Director of Financial Employee Services report.

[0:48:15] Voice 8: Any interesting questions on this one?

[0:48:18] Voice 8: Oh, come on, we can't let them off the hook that easy,

[0:48:20] Voice 8: but that's okay, we will.

[0:48:22] Voice 8: With your consent, we can forward 8.4.1 to Trust Council.

[0:48:26] Voice 8: CAO Broney?

[0:48:29] Voice 3: Yeah, thank you, Chair.

[0:48:30] Voice 3: Just to note, you're right, the addendum was under Trust Area Services, which was 8.2.

[0:48:35] Voice 3: And so did you want to jump back for that one?

[0:48:38] Voice 3: I guess we can.

[0:48:39] Voice 8: Yes, thank you for catching me.

[0:48:41] Voice 8: I don't have a piece of paper in front of me with all my notes scribbled across it.

[0:48:47] Voice 8: So I appreciate staff bringing me back.

[0:48:50] Voice 8: So let's go backwards a little bit.

[0:48:51] Voice 8: We had one additional report in Trust Area Services, 8.2.17, the March 31 audited financial

[0:49:00] Voice 8: financial statement for the Trust Conservancy.

[0:49:02] Voice 8: Were there any questions on this report?

[0:49:05] Voice 8: Otherwise through general consent,

[0:49:07] Voice 8: can we forward this to Trust Council?

[0:49:09] Voice 8: Excellent, thank you.

[0:49:11] Voice 8: Okay, moving along then we're at item 8.5,

[0:49:15] Voice 8: which is legislative and information services.

[0:49:18] Voice 8: We have a number of reports here.

[0:49:25] Voice 8: Are there any that you wish to pull out?

[0:49:28] Voice 8: I know I had one. That was the 8.5.5, the bylaw 101.

[0:49:38] Voice 8: Are there, if there are no further reports, can we agree through general consent?

[0:49:44] Voice 8: Go ahead, Vice Chair Elliott.

[0:49:46] Voice 9: Yeah, so the legislative quarterly report, 851.

[0:49:52] Voice 9: Yeah, I think.

[0:49:54] Voice 8: 851?

[0:49:55] Voice 8: Isn't that 851?

[0:49:57] Voice 9: Quarterly.

[0:49:58] Voice 9: Oh, sorry.

[0:49:59] Voice 9: The

[0:49:59] Voice 8: monitoring report, 852?

[0:50:01] Voice 8: Okay. All right. So then we can agree

[0:50:05] Voice 8: through general consent to forward 851, 853, and 854 to trust counsel through general consent. So we'll return to 8.5.2, the legislative monitoring report beginning on page 441. Your questions, Vice Chair Litt?

[0:50:23] Voice 8: it

[0:50:24] Voice 9: i'm just wondering if it's accurate um sorry scrolling on page four four four on the heritage

[0:50:36] Voice 9: conservation act you've got an update there may 2026 progress is postponed the province released

[0:50:43] Voice 9: a technical paper in late march 2026 but they are continuing to engage with local governments

[0:50:53] Voice 9: So I'm just wondering if that update seems to imply that there's no work being done, but it seems there is still engagement happening.

[0:51:03] Voice 1: Yeah, I could, through the chair, I could certainly update that.

[0:51:07] Voice 1: There's not a lot of information out there on exactly what they're doing.

[0:51:12] Voice 1: They're just saying that they intend to bring something forward in the fall of 2026.

[0:51:17] Voice 1: So that suggests that they're doing some work in the background.

[0:51:19] Voice 1: around. So I just put down here what I could find. So if you have a source that collaborates

[0:51:26] Voice 1: that, I can add that in. I'm not sure the CEO has got any comments on this.

[0:51:33] Voice 3: Yeah, thank you through the chair. That was, so it was just this week, the province announced

[0:51:38] Voice 3: that they were undertaking some potential engagement sessions with local government

[0:51:42] Voice 3: coming up in two weeks time. So I think that's a piece that has just evolved, emerged, I

[0:51:48] Voice 3: I believe it was on Monday, so we could update it to include that, that there would be three regional engagement sessions with local government.

[0:52:02] Voice 8: All right. Thank you.

[0:52:03] Voice 8: Great. Thanks.

[0:52:05] Voice 8: All right.

[0:52:07] Voice 8: Oops.

[0:52:08] Voice 8: Great.

[0:52:13] Voice 8: Can we agree then through general consent to forward?

[0:52:19] Voice 8: Sorry.

[0:52:20] Voice 8: Too many.

[0:52:21] Voice 8: Here we are.

[0:52:21] Voice 8: 8.5.2 to Trust Council.

[0:52:27] Voice 8: Okay.

[0:52:27] Voice 8: Okay, so my question then on 8.5.5, which is by law 101 on page 480.

[0:52:38] Voice 8: My only question was, I get the maximum flexibility that's built into this phrase.

[0:52:50] Voice 8: But I was wondering, the staff report, there's a few dates or a few references to, one, the Local Trust Act says, you know, the first Monday after for beginning the term.

[0:53:08] Voice 8: And then the local government act makes, well, it makes reference to the local government act and the electoral area directors being there.

[0:53:23] Voice 8: And then I know you talked about allowing time for Bowen.

[0:53:28] Voice 8: So I just wonder if it's being too broad.

[0:53:41] Voice 8: You know, it's still some mention of as soon as practical

[0:53:43] Voice 8: or something of that nature.

[0:53:45] Voice 8: I understand, you know, as long as it occurs before that date.

[0:53:51] Voice 1: Yeah, if I may.

[0:53:53] Voice 1: Yeah, the election legislation, Local Government Act,

[0:53:58] Voice 1: just requires that the trustees be sworn in by the end of November.

[0:54:05] Voice 1: essentially. That's any local government. There's a set number of days following the election. I

[0:54:10] Voice 1: think it's like 45 days or something like that. So it looks at, well, how can we word this?

[0:54:17] Voice 1: There isn't actually an outright requirement for Trust Council to meet on a specific day.

[0:54:24] Voice 1: And that would be impossible given that every year the dates change, every four years the dates

[0:54:31] Voice 1: change. So it really depends on the first date that Boeing can meet, and it needs to be after

[0:54:38] Voice 1: that. And the last election that caused a problem for us, and this election it does as well.

[0:54:44] Voice 1: So by creating the maximum flexibility of saying before the end of November,

[0:54:50] Voice 1: it should make this much more robust and allow us to adjust to the schedule of that particular

[0:54:58] Voice 1: election yeah so that's the intent to doing this I think

[0:55:03] Voice 8: it's if you could

[0:55:04] Voice 8: just make sure in your report you add those references to that that

[0:55:07] Voice 8: information I think that would be helpful okay I mean in your verbal

[0:55:11] Voice 8: report sure

[0:55:12] Voice 1: yeah I'll do that

[0:55:13] Voice 8: just more more information just helps people

[0:55:19] Voice 8: understand that no one else may care don't know all right then if there's no

[0:55:24] Voice 8: further questions and can be forward eight point five point five to trust

[0:55:27] Voice 8: Council through your general consent. Okay. So moving on, then we have two requests for

[0:55:35] Voice 8: delegations on item 8.6. We have the, I guess we'll talk about those individually just to

[0:55:42] Voice 8: make it easier. We have one from 8.6.1, Paul Petrie. I guess I'll look to staff. Is this

[0:55:51] Voice 8: the intent of what he's planning to provide for his presentation, just this outline?

[0:55:59] Voice 8: Go ahead, Alexandra.

[0:56:01] Voice 10: Yes, Chair, that is correct.

[0:56:03] Voice 10: He's going

[0:56:04] Voice 10: to speak to the three items, and he knows of the 10-minute timeline.

[0:56:09] Voice 8: Okay, thank you.

[0:56:11] Voice 8: Vice Chair Elliott?

[0:56:13] Voice 9: Yeah, I was asking the same thing about 861.

[0:56:16] Voice 9: I thought there was an expectation that we have a little bit more of content to review.

[0:56:26] Voice 9: It doesn't have to be PowerPoint slides, but, I mean, these are three big arguments.

[0:56:31] Voice 9: And it's kind of our job to ensure that it meets the standards of conduct, which I'm

[0:56:37] Voice 9: sure it will.

[0:56:38] Voice 9: I just, it's very brief.

[0:56:42] Voice 8: Alexandra?

[0:56:44] Voice 10: Yes, thank you.

[0:56:45] Voice 10: I asked Mr. Petrie to provide a summary of what he was going to speak to at Trust Council,

[0:56:52] Voice 10: and this is what he provided.

[0:56:53] Voice 10: I can definitely go back and ask for a little more detail if requested.

[0:56:59] Voice 10: any

[0:57:05] Voice 8: of the vice chairs have any concerns or it's probably fine

[0:57:12] Voice 9: but i i thought that

[0:57:13] Voice 9: i thought we asked for copies of the presentation if they're delegations but maybe i'm mistaken

[0:57:21] Voice 9: but if a summary is sufficient that's great i'm

[0:57:30] Voice 8: not seeing any um difference of opinions so

[0:57:36] Voice 8: So I, sorry, look to, oh, go ahead, Vice Chairman.

[0:57:46] Trustee Maude: Yeah, thank you, Chair.

[0:57:47] Trustee Maude: Yeah, I just, I do agree with my colleague, Vice Chair Elliott.

[0:57:51] Trustee Maude: It is decidingly brief, but also decidingly intriguing.

[0:57:58] Trustee Maude: I think, you know, for a summary, he kind of has touched on what he's going to be talking about.

[0:58:04] Trustee Maude: And it does fall, I think, well within our expectations for a delegation.

[0:58:10] Trustee Maude: He's not talking about something in Afghanistan or something.

[0:58:13] Trustee Maude: These are all on point.

[0:58:15] Trustee Maude: So even though they're brief, you know, it kind of suffices enough for me.

[0:58:19] Trustee Maude: But maybe in the future, staff could tease out a little bit more from delegations.

[0:58:24] Trustee Maude: But I'm comfortable enough proceeding as is and kind of intrigued now.

[0:58:30] Trustee Maude: So looking forward to see what this delegate has to say.

[0:58:34] Trustee Maude: Thank you.

[0:58:36] Voice 8: All right.

[0:58:37] Voice 8: Thank you.

[0:58:37] Voice 8: If there's no further questions through general consent, can we agree to send item 8.6.1 to

[0:58:43] Voice 8: Trust Council?

[0:58:46] Voice 8: Okay.

[0:58:46] Voice 8: Then we have item 8.6.2, the Rural Island Economic Partnership, the presentation on

[0:58:51] Voice 8: page 506.

[0:58:53] Voice 8: Are there any questions on this presentation?

[0:58:59] Voice 8: Not seeing any.

[0:59:01] Voice 8: Can we agree through general consent to forward 8.6.2 to Trust Council?

[0:59:05] Voice 8: All right.

[0:59:06] Voice 8: so this brings us then to um our uh entire agenda which is uh in appendix a were there any

[0:59:20] Voice 8: questions of any of the material and or the layout of this agenda so far

[0:59:27] Voice 8: it will be populated with all the other stuff we're sending if there are no questions or

[0:59:40] Voice 8: comments then can we agree to send um the go ahead vice chair elliott i'm

[0:59:47] Voice 9: gonna give us a little more

[0:59:48] Voice 9: more of a pause there sorry did

[0:59:51] Voice 9: we not see 5.2 already or did this just come to executive

[1:00:00] Voice 9: Committee, the Sea to Sky Fortis' application to amend waste discharge permit?

[1:00:07] Voice 8: We probably saw

[1:00:08] Voice 8: that earlier, but go ahead, CEO Bruni.

[1:00:11] Voice 3: Yeah, it wouldn't have come to Trust Council earlier

[1:00:14] Voice 3: because it was only submitted end of March. So yeah, I think it came via Executive Committee

[1:00:19] Voice 3: previously to forward to Trust Council.

[1:00:25] Voice 8: Okay. Yep. That's great. Thanks. Okay. So any other

[1:00:33] Voice 8: other questions on appendix a which is the draft june trust council meeting agenda not through

[1:00:42] Voice 8: general consent can be agreed to forward that to trust council all right this then brings us to

[1:00:53] Voice 8: the three-day schedule on page 515 i don't know if anyone wants to sort of go over some of the

[1:01:15] Voice 8: ideas of thought on this or go ahead see

[1:01:22] Voice 3: you ronnie thanks i'll just say this is you know as

[1:01:26] Voice 3: usual our our best estimate in terms of allocation of time for some of these items um you will note

[1:01:33] Voice 3: i think we have on the day three on the thursday we do have about a 45 minutes that we've just

[1:01:38] Voice 3: labeled flex time there where we have a little room in the agenda that we opted to to leave open

[1:01:44] Voice 3: to give us the opportunity um if we're going along on other items or other items that we need to come

[1:01:48] Voice 3: back to or postpone that would be a slot to put them in um but otherwise we think this should be

[1:01:54] Voice 3: uh should be sufficient to address the bulk of the agenda items okay

[1:02:00] Voice 8: thank you uh vice chair peterson

[1:02:03] Voice 6: i'm sorry chair i had i had an item on the uh on the the previous um the uh other

[1:02:10] Voice 6: addendum there i was just having trouble juggling between the pages here

[1:02:14] Voice 11: um okay so

[1:02:17] Voice 6: So maybe when we're done with this, can we

[1:02:19] Voice 8: go back for a minute?

[1:02:20] Voice 8: Thank you. Yes, we can.

[1:02:24] Voice 8: So, Vice Chair, are there any concerns with the layout of this?

[1:02:28] Voice 8: Vice Chair Mudd?

[1:02:32] Trustee Maude: Thank you, Chair.

[1:02:33] Trustee Maude: Yeah, my only sort of rising a little thing is for the trustee roundtable.

[1:02:40] Trustee Maude: It's for the Thursday, 11.45 a.m.

[1:02:44] Trustee Maude: it's the point is that typically speaking that takes typically if you're

[1:02:51] Trustee Maude: going around the table about two hours and it's sort of listed about an hour

[1:02:56] Trustee Maude: on this allocated with the agenda so if it's going to be a full round table we

[1:03:01] Trustee Maude: we might sort of want to consider what's going on there thank you yeah we've been

[1:03:09] Voice 8: consistently cutting that item at the end of the day being that it's between

[1:03:14] Voice 8: between getting on a ferry and hearing from trustees.

[1:03:17] Voice 8: It's a difficult item.

[1:03:20] Voice 8: Alexandra.

[1:03:23] Voice 10: Thank you, Chair.

[1:03:24] Voice 10: I do want to note that on the agenda said if time permits,

[1:03:31] Voice 10: I'm so happy to make the allotted time

[1:03:33] Voice 10: if the committee wishes to have the full round table.

[1:03:39] Voice 10: But if we are ahead of schedule,

[1:03:41] Voice 10: we could start the round table at 10 a.m.

[1:03:44] Voice 10: using that flex time if it's not needed for other agenda items all

[1:03:50] Voice 8: right see you brian thanks and

[1:03:52] Voice 3: i'll just note that because this meeting is also virtual that gives us a little more flexibility

[1:03:57] Voice 3: in terms of folks most folks not having to run to a ferry so obviously i don't

[1:04:02] Voice 1: think folks want to

[1:04:03] Voice 3: don't want to go any longer than possible but one of the benefits of being a virtual meeting is that

[1:04:07] Voice 3: we do have some flexibility around uh not having as hard to stop on the thursday afternoon

[1:04:11] Voice 8: thank

[1:04:13] Voice 8: Thank you. I think we go into automatic mode of end of meeting, run to ferry.

[1:04:19] Voice 8: All right. And then the Committee of the Whole, that would be expected to happen on day two, just within the trust area services we'll break into.

[1:04:30] Voice 8: And I think we can just explain that to trustees prior to the meeting.

[1:04:36] Voice 8: all right if there are no other questions on the three-day calendar you think it's

[1:04:50] Voice 8: fine the way it's been arranged then um i guess do we forward that to trust council

[1:04:59] Voice 8: will be forwarded to trust council so i guess it'll be continued to be finished and then

[1:05:04] Voice 8: through general consent let's forward that to trust council okay apologize vice chair peterson

[1:05:10] Voice 8: You had another question on the draft trust council meeting agenda at item 8.7.

[1:05:15] Voice 8: Go ahead.

[1:05:17] Voice 6: Yeah, thank you, Chair.

[1:05:18] Voice 6: It was item 7.2.1, the public notification bylaw RFD on page 121.

[1:05:30] Voice 6: And I thought that coming out of March council that, well,

[1:05:37] Voice 6: we definitely heard from members of the public and some of council a

[1:05:41] Voice 6: desire to have uh print uh print publications included in there and i i thought i had recalled

[1:05:50] Voice 6: that that was going to be uh um presented as such um when it came back so and i just i just didn't

[1:05:59] Voice 6: see that i know we had talked about it a bit uh talked to director marler i think at the march

[1:06:04] Voice 6: meeting so i just didn't see that reflected in the report so just curious yeah

[1:06:10] Voice 8: thank you

[1:06:12] Voice 1: through the chair um yeah the the discussion got uh truncated and it was never finished but

[1:06:19] Voice 1: the discussion was around what what should the options be for trust council in the bylaw

[1:06:26] Voice 1: with a print option being one of them and i think the expectation was that somebody was going to

[1:06:33] Voice 1: send in a recommendation for a change.

[1:06:38] Voice 1: I thought I sent something actually to you, Tim,

[1:06:42] Voice 1: with some suggestions of what a resolution could look like.

[1:06:47] Voice 1: So that, there is no, nothing happened beyond that.

[1:06:50] Voice 1: So I think you just have to pick that up at the next trust council.

[1:06:55] Voice 1: And if you want me to help you with a resolution in advance of council,

[1:06:59] Voice 1: I'm happy to do that.

[1:07:04] Voice 8: All right, there you have work to do.

[1:07:07] Voice 8: All right, Vice Chairs, is there a desire to take a break or just keep going forward?

[1:07:13] Voice 8: I don't want to be taskmaster if there's an interest in a break.

[1:07:18] Voice 8: No one's calling for a break at this time.

[1:07:20] Voice 9: I would ask, let's do a 15-minute break.

[1:07:23] Voice 9: I need to feed my horses.

[1:07:26] Voice 8: Okay, let's take care of that.

[1:07:28] Voice 8: So let's take a break then for 15 minutes.

[1:07:32] Voice 8: All

[1:22:39] Voice 11: right, is

[1:22:40] Voice 8: everybody back?

[1:22:51] Voice 8: Horses

[1:22:51] Voice 11: are happy again.

[1:22:53] Voice 8: That's excellent. All right. Well, we've left off. We just completed item 8.1 and the Trust

[1:23:02] Voice 8: Council package has been pulled together. It'll be a busy meeting. So moving on, the next area

[1:23:13] Voice 8: area that we have business is item 10.1.2.1, which is the policy statement referral response

[1:23:24] Voice 8: table request for a decision on page 517.

[1:23:31] Voice 7: Chair, I'm happy to speak to this one.

[1:23:34] Voice 7: Please proceed. Which is very simple request. This is essentially conveying to you a recommendation

[1:23:39] Voice 7: of the committee of the whole, and because they can't provide direction to staff, we're looking

[1:23:42] Voice 7: to executive committee to provide the direction um this should yeah i'll leave it at that thank you

[1:23:49] Voice 8: all right uh any vice chairs have questions or is someone prepared to move forward with

[1:23:54] Voice 8: the recommendation go ahead vice chair elliott sure

[1:23:57] Voice 9: i move that executive committee directs da

[1:24:00] Voice 9: to reorganize the policy statement agency referral response tables in accordance with committee of

[1:24:07] Voice 9: the hold may 13th 2026 recommendation excellent

[1:24:12] Voice 8: i believe that's seconded by vice chair peterson

[1:24:15] Voice 8: any discussion seeing none i'll call the vote all those in favor please raise your hands

[1:24:24] Voice 8: and that carries okay so we're on to then the next item is so i'm gonna go all the way through

[1:24:35] Voice 8: we have correspondence i believe is the next item at 12.1 um go ahead ceo brony thank

[1:24:43] Voice 3: you chair i

[1:24:43] Voice 3: believe uh vice chair peterson had that new business item ah

[1:24:48] Voice 8: yes thank you for catching that

[1:24:51] Voice 8: um so over to you uh vice chair peterson uh

[1:25:02] Voice 6: thank you cherry yes this was in regard to the um to the

[1:25:09] Voice 6: round table um so i'll just go ahead with the motion and move that executive committee approved

[1:25:15] Voice 6: vice chair peterson's attendance at the june 5th 2026 mount aerosmith biosphere round table and

[1:25:22] Voice 6: the travel costs associated with attending the meeting come from executive committee training

[1:25:26] Voice 6: training and conferences budget all

[1:25:29] Voice 8: right is there a second second by a vice chair Elliott

[1:25:35] Voice 8: is there any discussion I'll call the vote all those in favor please raise your hands

[1:25:44] Voice 8: and that carries and thank you vice chair Peterson for stepping up to attend that meeting on my

[1:25:48] Voice 8: behalf okay now we can move to correspondence which is item 12.1 um this is on page 519 of the

[1:26:01] Voice 8: the agenda package. I can give a little context to this. I do watch carefully the CRD,

[1:26:09] Voice 8: especially the electoral area director's agendas. And I noted that there was a delegation from

[1:26:14] Voice 8: Brody Guy requesting a letter of support from the electoral area directors of Salt Spring and

[1:26:20] Voice 8: Southern Gulf Islands, as well as Juan de Fuca. And I spoke to him when I saw him at a conference

[1:26:28] Voice 8: following that and asked if further letters of support would be of use, and he said absolutely.

[1:26:38] Voice 8: He felt that they were having, that the letters that they were receiving were helping to persuade

[1:26:44] Voice 8: the province to do the work, and I think all of you know that it also includes working toward

[1:26:50] Voice 8: co-governance systems, which I think is really laying a model for us to look at as we move

[1:26:56] Voice 8: forward so this uh would just be forwarded to trust council to ask for their support is there

[1:27:01] Voice 8: any other questions on this item seeing none through general consent can we agree to this

[1:27:10] Voice 8: and item 12.1 uh did you have a question sorry trustee elliot no okay

[1:27:15] Voice 11: well send

[1:27:17] Voice 8: it to trust

[1:27:18] Voice 8: council right yeah we'll send it to trust council okay for june i think that would be the way to do

[1:27:24] Voice 8: it yeah so it'll be a full trust council so uh through general consent we'll send item 12.1 to

[1:27:30] Voice 8: trust council correspondence excellent so that then brings us to uh the work program uh which

[1:27:37] Voice 8: is 13.1 we have the review for the work program are there any changes to our work program it's

[1:27:44] Voice 8: on page 523 vice chair elliott thank

[1:27:50] Voice 9: you chair um i wanted to raise uh i think it's item eight

[1:27:55] Voice 9: on the future work program so that's hey almost at the end of the agenda 525

[1:28:05] Voice 9: um clarify opportunities for co-governance and co-management of the trust area and i wondered

[1:28:12] Voice 9: well if the ceo has any advice on whether this can be advanced in any way

[1:28:24] Voice 9: And what I was thinking, and I sent this in an email to EC this morning, is perhaps a presentation for our final Trust Council meeting of the term with some invited speakers who could talk about, you know, the realistic opportunities that are achievable now or in the near term or in the future.

[1:28:53] Voice 9: and what's sort of off the table.

[1:28:55] Voice 9: Co-governance is a large term, but co-management,

[1:29:03] Voice 9: which can include management of nature reserves

[1:29:09] Voice 9: in partnership with First Nations and the Conservancy

[1:29:13] Voice 9: sort of working towards that, of course, with a long-term goal.

[1:29:16] Voice 9: So this isn't a right now question to answer,

[1:29:20] Voice 9: but how can we capture sort of the opportunities of this moment

[1:29:28] Voice 9: and clarify what the path could look like going forward?

[1:29:36] Voice 8: Lots of questions.

[1:29:37] Voice 8: Before I let C.O. Bernie, I was going to add my context to that too

[1:29:40] Voice 8: because I've had conversations and looking at what they did

[1:29:46] Voice 8: at the Islands Coastal Economic Trust.

[1:29:47] Voice 8: It didn't happen without having an action in the DRIPA action plan.

[1:29:52] Voice 8: You know, this Trust Council is on record as supporting DRIPA and whether or not, you know, that is a parting request.

[1:30:00] Voice 8: of this Trust Council to, you know, move,

[1:30:05] Voice 8: make it, ask for an action.

[1:30:08] Voice 8: But over to you, CAO O'Brien.

[1:30:10] Voice 3: Yeah, thank you, through the chair.

[1:30:12] Voice 3: I think to Vice-Chair Elaine's question,

[1:30:13] Voice 3: I think we could certainly look at options

[1:30:16] Voice 3: for September Trust Council to consider a presentation

[1:30:19] Voice 3: that would maybe lay some of the groundwork

[1:30:22] Voice 3: around just the practical reality and context,

[1:30:27] Voice 3: recognizing that, of course, at the provincial level,

[1:30:29] Voice 3: some of that context is seems to be rapidly evolving and shifting right um but i think a

[1:30:35] Voice 3: bit of a kind of objective assessment of you know what are things like co-governance and

[1:30:40] Voice 3: co-management really mean and what is the current context um you know invite director freighter to

[1:30:45] Voice 3: add any comments she might have but we could if the if the request was simply at this point to

[1:30:50] Voice 3: identify potential speakers to come and address kind of that base level understanding of what

[1:30:56] Voice 3: the landscape looks like that i think is a doable thing for us to do thanks

[1:31:05] Voice 9: yes base level

[1:31:08] Voice 9: understanding is what i was thinking but

[1:31:13] Voice 8: not i'm sorry but no thoughts of uh whether or not making

[1:31:17] Voice 8: a request for an action under dripa or at least starting that ball rolling i

[1:31:24] Voice 3: think i'll through

[1:31:25] Voice 3: the chair on that point i think um i think it's something we can explore but i think it would be

[1:31:32] Voice 3: worth of preliminary assessment with staff, connecting with ministry staff to assess where

[1:31:38] Voice 3: that work might be at and what we'd be required to advance a request like that. Again, I think

[1:31:44] Voice 3: particularly because, as we all know, the province's position around DRIPA and potential

[1:31:50] Voice 3: amendments to DRIPA in the fall may also affect that, which may mean it's a good opportunity and

[1:31:55] Voice 3: a window, but I think there's a lot of uncertainty too. So I think a first step would be for us to

[1:32:01] Voice 3: to do some investigation with ministry staff and assess what the potential is

[1:32:06] Voice 3: and what the right avenue to bring a request like that forward

[1:32:09] Voice 3: and how to frame it would be good to get their advice.

[1:32:12] Voice 3: And then we could come back with some options for that for Trust Council.

[1:32:18] Voice 3: So I think if Council wanted to give us direction to undertake that outreach

[1:32:23] Voice 3: and do some research and investigate options,

[1:32:26] Voice 3: we could do that and potentially bring something back maybe for September.

[1:32:29] Voice 3: All

[1:32:31] Voice 8: right. Are we going to talk about this more offline and deal with that at the Executive Committee before Trust Council, if it's possible? Okay. Vice Chair Peterson.

[1:32:40] Voice 8: Yeah,

[1:32:43] Voice 6: I was just going to say, to my mind, sort of the notion of having a speaker or really delving into the co-governance potential, I would see more value of that early in the new term rather than the last Trust Council meeting of this term, is my thoughts. Thank you.

[1:33:07] Voice 6: All

[1:33:13] Voice 8: right, well, we can take these discussions to the Trust Council.

[1:33:20] Voice 8: Vice Chair Litt, did you have something to add?

[1:33:22] Voice 9: Well, so the reason I would bring it up in this meeting and wanted to have a discussion is because I think this would be a joint piece of work with the Conservancy, and we could discuss it at the joint meeting in July.

[1:33:41] Voice 9: July, so if, but if there's time, sorry, between now and July, I think we do have an executive

[1:33:52] Voice 9: committee meeting. When would that be?

[1:33:56] Voice 8: After Trust Council.

[1:33:57] Voice 9: After Trust Council, before our July

[1:33:59] Voice 9: meeting, or is that, yeah, so that, I think 8th, July 8th.

[1:34:06] Voice 8: Well, that is our next Trust Council

[1:34:08] Voice 8: meeting coming no

[1:34:09] Voice 9: or executive committee right

[1:34:11] Voice 8: executive committee i mean sorry yeah

[1:34:13] Voice 9: yeah and

[1:34:15] Voice 9: then i think the 28th is the joint meeting with executive institute day so

[1:34:23] Voice 8: we can talk about it

[1:34:24] Voice 8: on the

[1:34:24] Voice 9: 8th yeah let's talk about on the 8th that's great thanks okay

[1:34:30] Voice 8: if there's no further

[1:34:36] Voice 8: other discussions, then I think we forward the work program to Trust Council with your

[1:34:43] Voice 8: general consent. Okay. So that moves us on to the next meeting, which will be June 16th,

[1:34:57] Voice 8: the Tuesday before Trust Council at 10 a.m. And then it says a closed meeting applicable,

[1:35:05] Voice 8: applicable but i believe we have a closed meeting so i'll just confirm with staff that the um is the

[1:35:13] Voice 8: motion there okay to see everybody yes good okay so i need someone to read that motion

[1:35:20] Trustee Maude: and move for the meeting to be closed the public subject of sections 91 b g and i of the community

[1:35:27] Trustee Maude: charter in order to consider matters related to personal information about an individual

[1:35:31] Trustee Maude: identifiable individual who is being considered for an islands trust award or honor or who

[1:35:36] Trustee Maude: who has been offered to provide a gift

[1:35:39] Trustee Maude: to the violence trusting on condition of anonymity,

[1:35:42] Trustee Maude: litigation, or potential litigation

[1:35:44] Trustee Maude: affecting violence trust and the receipt of advice

[1:35:47] Trustee Maude: that is subject to solicitor client privilege,

[1:35:49] Trustee Maude: including communications necessary for that purpose

[1:35:51] Trustee Maude: and that staff attend the meeting.

[1:35:54] Trustee Maude: All right,

[1:35:54] Voice 8: is there a second?

[1:35:58] Voice 8: Seconded, second by Vice Chair Elliott.

[1:36:01] Voice 8: Is there any discussion?

[1:36:03] Voice 8: I'll call the vote, all those in favor.

[1:36:06] Voice 8: and that carries. So I'll give staff a moment.