Ballenas-Winchelsea Local Trust Committee regular meeting, June 3, 2026

[0:00:05] Voice 2: You're ready to go, Chair Patrick.

[0:00:07] Voice 2: All right, thank you very much.

[0:00:08] Voice 2: Well, good morning.

[0:00:10] Voice 2: I'd like to call this a regular meeting of the Executive Islands, or what we also know

[0:00:16] Voice 2: as the Bolinas-Winchelsea Local Trust Committee.

[0:00:20] Voice 2: I begin by acknowledging with respect and humility that the lands and waters of the

[0:00:26] Voice 2: Executive Islands of the local trust area have been home to Indigenous peoples since

[0:00:31] Voice 2: time immemorial.

[0:00:32] Voice 2: their deep connection to these islands continues to this day and we honor their enduring presence

[0:00:37] Voice 2: constitutional rights and and responsibilities as chair it's my responsibility along with the vice

[0:00:45] Voice 2: chairs to ensure that today's meeting is respectful inclusive and culturally safe for everyone that

[0:00:51] Voice 2: means we'll speak respectfully we will acknowledge concerns and questions without causing harm

[0:00:55] Voice 2: and we'll uphold cultural safety we will keep this conversation constructive

[0:01:01] Voice 2: I'd like to thank you in advance for helping us to create a respectful and productive environment in which all participants feel safe and valued to participate.

[0:01:09] Voice 2: I'm Laura Patrick. I am elected on Salt Spring, and I'm the chair of this local trust committee, and I'm joined today by Vice Chair Toby Elliott, Vice Chair Tim Peterson, and Vice Chair David Maude, and together we make up this local trust committee.

[0:01:23] Voice 2: Committee. I'm going to turn to, I believe, Director Cermak. Can you introduce the staff

[0:01:31] Voice 2: that will be joining us today?

[0:01:35] Voice 5: Pardon me. Thank you, Chair. Well, today, there's, of course, myself, Director of Planning.

[0:01:40] Voice 5: We have Lisa Miller taking our minutes for us. And I believe for now, we have Claire

[0:01:46] Voice 5: Frader, Director Claire Frader, online with us as well, I believe, for one of the items

[0:01:51] Voice 5: on the agenda. That's our team today.

[0:01:53] Voice 5: day.

[0:01:54] Voice 2: Well, thank you for being here today and supporting us. This meeting is an official forum

[0:01:59] Voice 2: for your local trust committee to make decisions about land use planning matters and discuss

[0:02:03] Voice 2: relevant business. This is also a place of employment, and our staff have a right to a

[0:02:08] Voice 2: safe and respectful workplace. All right, Vice Chairs, we have an agenda before us. Are there

[0:02:14] Voice 2: any additions or changes to the agenda? Not seeing any. Can we approve the agenda through general

[0:02:25] Voice 2: consent excellent um well we always when this agenda starts with public participation but as

[0:02:33] Voice 2: far as i can tell there is no one else online today other than a staff person who's uh joining

[0:02:45] Voice 2: us so um just if anyone's watching this tape at any time we do want to hear from people who have

[0:02:51] Voice 2: have interests in these islands or the waters that make up these islands, please write to,

[0:03:02] Voice 2: oh, who would you, which office? I guess it's the Salt Spring office that

[0:03:05] Voice 2: is received. So it's ssinfo at islandstrust.bc.ca. Or you can go on our website to get the contact

[0:03:16] Voice 2: information, and we always want to hear from you. So moving along on the agenda, we have minutes

[0:03:24] Voice 2: from June 18th, 2024. Seems like a very long time ago, nearly two years. Are there any additions

[0:03:32] Voice 2: or corrections to the minutes? Not seeing any. Can we approve the minutes through general consent?

[0:03:43] Voice 2: There's a report here for resolutions without meetings. That's here for your information.

[0:03:47] Voice 2: There's a follow-up action list on page 11.

[0:03:54] Voice 2: There's only a couple of items here.

[0:03:57] Voice 2: I don't know, Director Cermak,

[0:03:59] Voice 2: or anything you wish to bring to our attention,

[0:04:01] Voice 2: or does Vice Chairs have any questions?

[0:04:04] Voice 2: Do Vice Chairs have any questions?

[0:04:07] Voice 5: If I may, Chair, thank you for the invitation to speak.

[0:04:10] Voice 5: Good morning, everybody.

[0:04:11] Voice 5: The resolution about,

[0:04:14] Voice 5: we took it out of the follow-up action report

[0:04:17] Voice 5: and put it into standing resolutions,

[0:04:19] Voice 5: or at least we meant to.

[0:04:20] Voice 5: both the

[0:04:22] Voice 5: legislative clerk and myself

[0:04:23] Voice 5: and that is the making a standing

[0:04:26] Voice 5: resolution to invite

[0:04:28] Voice 5: the RDN director

[0:04:29] Voice 5: and the First Nations

[0:04:31] Voice 5: representative. So we just kind of plucked it out of there

[0:04:34] Voice 5: and put it into another place for you.

[0:04:35] Voice 5: That's my only update.

[0:04:38] Voice 2: Alright. I guess my only comment would

[0:04:41] Voice 2: be I know that that

[0:04:43] Voice 2: invite went out I think last week and I think

[0:04:46] Voice 2: people's schedules being busy

[0:04:47] Voice 2: it would be once I think the

[0:04:49] Voice 2: the meeting schedules are set for the year.

[0:04:52] Voice 2: I think that would be a good time

[0:04:54] Voice 2: to at least send an initial invite to officials

[0:04:57] Voice 2: so that they have a heads up.

[0:05:02] Voice 2: Vice Chair Peterson.

[0:05:03] Voice 2: Yeah,

[0:05:05] Voice 6: just in regards to the standing resolution

[0:05:07] Voice 6: and maybe I should address it when we get there,

[0:05:11] Voice 6: but I was thinking it might be worthy of contemplation

[0:05:16] Voice 6: to add a representative

[0:05:20] Voice 6: from the Mount Everest Biosphere Region Roundtable

[0:05:26] Voice 6: to that second standing resolution when we get there.

[0:05:30] Voice 6: But we can talk about it then.

[0:05:32] Voice 2: All right.

[0:05:33] Voice 2: Good idea.

[0:05:35] Voice 2: And we can talk about that item.

[0:05:36] Voice 2: Thank you.

[0:05:39] Voice 2: We have no further questions on the follow-up action list.

[0:05:41] Voice 2: Then I think that takes us to the next item of business,

[0:05:46] Voice 2: if I'm correct, is the correspondence for the Mount Arrowsmith roundtable meeting minutes.

[0:05:53] Voice 2: I thank staff for including those in here.

[0:05:56] Voice 2: That was a meeting from March 27th that I attended.

[0:06:02] Voice 2: And I want to thank Vice Chair Peterson for stepping up to attend the meeting.

[0:06:09] Voice 2: That will be this Friday.

[0:06:12] Voice 2: Are there any questions on the minutes, Vice Chair Elliott?

[0:06:18] Voice 2: it

[0:06:19] Voice 4: no no questions um just to to let you know i may be able to attend as well on friday i don't

[0:06:26] Voice 4: need any travel expenses covered as i'm traveling anyways but um i can uh probably make the meeting

[0:06:33] Voice 4: with vice chair peterson just for for my own interests as well i've never been to the round

[0:06:38] Voice 4: table so i'm keen to see the work all

[0:06:43] Voice 2: right um okay so then the next item is a new business and

[0:06:52] Voice 2: Oops, I think it has the

[0:06:55] Voice 2: Oh, that's my report

[0:06:56] Voice 2: I was like, what is that? That's my report

[0:06:58] Voice 2: Sorry, I'm trying to work on one screen

[0:07:01] Voice 2: Which is never a good thing

[0:07:04] Voice 2: So item 12.1 is a report that I prepared

[0:07:07] Voice 2: After that March 21st meeting

[0:07:11] Voice 2: I think there's a segment

[0:07:16] Voice 2: Where you can provide updates of what's coming up

[0:07:19] Voice 2: So I chose to tell them about this meeting

[0:07:22] Voice 2: that was coming up, and I showed a map that showed the local trust area

[0:07:27] Voice 2: that is quite impressive because it includes all the waters

[0:07:33] Voice 2: and up to the high water mark from just south of Denman Island

[0:07:36] Voice 2: to just north of Gabriola Island and halfway out to Laskete Island.

[0:07:43] Voice 2: It's a very important part of Vancouver Island with both Qualicum

[0:07:47] Voice 2: and Parksville beaches that are highly visited by people across BC and across Canada and probably

[0:07:54] Voice 2: internationally as well. I think it's an area that we could certainly have more recognition

[0:08:03] Voice 2: that the Islands Trust has some level of responsibilities or at least presence

[0:08:11] Voice 2: out in those waters, and I know the members around the table were, I think, a bit surprised at first

[0:08:18] Voice 2: by the size of the area, but I don't, are there any questions on the report? Vice Chair Elliott?

[0:08:25] Voice 4: Yeah, I just want to note on the second page, sort of the question of whether OCPs and land

[0:08:33] Voice 4: use bylaws, or maybe it's the first page, sorry, it is the first page, yeah, recognize the Mount

[0:08:40] Voice 4: Mount Air Smith Biosphere Region, and specifically whether the Leskete OCP,

[0:08:47] Voice 4: which is hopefully undergoing its review starting this year,

[0:08:51] Voice 4: or re-engaging in its review, would that be added as a schedule

[0:08:57] Voice 4: or as part of a map?

[0:09:00] Voice 4: Director Cermak, how could the biosphere region be recognized in an OCP?

[0:09:15] Voice 5: Classic. Mute.

[0:09:18] Voice 5: Through the chair, it can be recognized, I think, most easily through an OCP map added to the official community plan. And then you can have relevant policies talking to that schedule. And lots of things you could do in terms of coordination or policies or protection.

[0:09:39] Voice 5: So

[0:09:42] Voice 4: further to that, if we didn't have a map or we didn't articulate that, say, a local trust committee or area was within this region, could you have policies that speak to it if you didn't have that linkage established in your OCP?

[0:10:02] Voice 5: yeah through the chair um yes you can simply have policies without a map that's not too much of a

[0:10:07] Voice 5: problem but certainly you want to create a policy that's as clear and as as possible and i suspect

[0:10:14] Voice 5: in this circumstance a map would be assist in that matter but um yeah if you don't have a map that's

[0:10:19] Voice 5: wouldn't end things it would just take a little more time for staff and the elected officials

[0:10:23] Voice 5: in the community to figure out what we're talking about when we get to interpreting well

[0:10:27] Voice 4: we do like

[0:10:28] Voice 4: like to be clear especially on the skeeties so maybe we can bring that up uh at that local

[0:10:33] Voice 4: post committee for consideration thanks yeah

[0:10:38] Voice 2: i think generally i think the round table is

[0:10:39] Voice 2: an excellent opportunity for um i think breathing some air into this this uh local trust area to me

[0:10:49] Voice 2: is a bit of an orphan i hate to say it sort of falls off the table we don't meet regularly

[0:10:53] Voice 2: Clearly, there's not a lot of business, yet it is in a critical area in part of the Mount Arrowsmith biosphere.

[0:11:01] Voice 2: So I think I'll go ahead, Vice Chair Peterson.

[0:11:04] Voice 2: Yeah,

[0:11:06] Voice 6: I just had a question.

[0:11:09] Voice 6: I see from the report that former RPM Hutton was the representative.

[0:11:16] Voice 6: And I'm not sure, and Director Shermack's probably the perfect person to answer this.

[0:11:23] Voice 6: it always seemed a little odd to me that the rpm from salt spring was our staff representative

[0:11:30] Voice 6: rather than someone from the northern office and i just wonder um so the first first question is

[0:11:36] Voice 6: is that is that codified or is that just sort of practice to

[0:11:42] Voice 5: the chair that's practiced

[0:11:44] Voice 5: and the simple reason i think that was that in order to help the northern office with their

[0:11:50] Voice 5: administrative burden of how many LTCs they, they administer.

[0:11:54] Voice 5: We tried to take the easy hanging fruit and gave it to Salt Spring because

[0:11:58] Voice 5: they had less of a burden administratively without consideration of that

[0:12:02] Voice 5: factor. So just to keep things consistent, you know,

[0:12:06] Voice 5: in terms of Salt Spring team managing the Belenus, Winchelsea, LTC,

[0:12:10] Voice 5: the RPM stepped up to take on that role. Are they the best person?

[0:12:15] Voice 5: I would, I think that's open for discussion and welcome to have it.

[0:12:20] Voice 2: yeah and i think that that is an important um there is a combination of staff representing

[0:12:26] Voice 2: organizations at the table primarily uh organizations like tourism

[0:12:34] Voice 2: agencies and so forth from a government agency perspective it's the elected officials that are

[0:12:39] Voice 2: sitting and appointed uh to the table as it is a table with you know appointed names and

[0:12:45] Voice 2: And then there's a terms of reference and expectations of contribution.

[0:12:52] Voice 2: I think that's something we should consider of either formally appointing

[0:12:57] Voice 2: either the chair of Downs Trust or how you want to do that.

[0:13:01] Voice 2: Go ahead, Vice Chair Peterson.

[0:13:03] Voice 6: Yeah, that was the exact point or question.

[0:13:07] Voice 6: I know that in past it's been the chair.

[0:13:11] Voice 6: And again, is that convention?

[0:13:13] Voice 6: intervention have we uh appointed a rep to to that round table um is or yeah is it at all formal

[0:13:24] Voice 6: have we just been kind of flying by the seat of our pants on that on that representation well it's

[0:13:30] Voice 2: been interesting i mean i was surprised when i checked to see that it was a staff member's name

[0:13:34] Voice 2: that was appointed um but it's been a it's been the chair that's been attending so i think we

[0:13:40] Voice 2: We could just correct that, and I think it would be okay just to say a member of the executive committee be appointed to attend or something of that nature, because that would allow us to say, you know, someone that lived nearby or that was easier to get to Mount Aerosmith and had a more direct interest to get.

[0:13:58] Voice 2: I mean, Qualicum Beach is where the meetings are.

[0:14:00] Voice 2: um so i i don't know uh if this would be the place i think we just request staff to

[0:14:11] Voice 2: formalize that and we're kind of coming to the end of the term but i think that would help the

[0:14:14] Voice 2: executive committee at the beginning of the term to set appoint someone and get that corrected

[0:14:18] Voice 2: on their website anyone wish to make a stab at a motion i guess this would be the place to do it

[0:14:28] Voice 2: yeah

[0:14:37] Voice 6: just um so we have just we so we haven't been formally appointing is that is that correct

[0:14:43] Voice 6: then we've just we've been doing this ad hoc so far

[0:14:47] Voice 2: that's my understanding from speaking with

[0:14:50] Voice 2: staff that the the the official position on the on the it has been identified as a staff person

[0:14:57] Voice 2: So I think we would just request staff to notify Mount Aerosmith Biosphere Roundtable that we either say who it is for the remainder of this term or just that it will be an appointment of the executive committee.

[0:15:20] Voice 2: Because I guess we have to make the appointment at the executive committee table, which we are not.

[0:15:23] Voice 2: So the motion would be just to recommend that staff, or to request staff to notify the roundtable that the member will...

[0:15:36] Voice 2: Go ahead.

[0:15:38] Voice 5: Sorry. Thank you for letting me interrupt. My apologies, Chair.

[0:15:42] Voice 5: I think it says a lot. I can understand why the EC themselves would just want to be a little bit loose about who it is.

[0:15:52] Voice 5: But I think for clarity, it's best for EC to appoint a member, as they would have to do.

[0:15:57] Voice 5: So I think perhaps if I'm hearing you correctly, then for now, it's you, Chair.

[0:16:02] Voice 5: So we would appoint you.

[0:16:04] Voice 5: And then we make this a point that when the new EC is elected and in place, that they themselves choose who the next representative is.

[0:16:13] Voice 5: That's correct.

[0:16:14] Voice 5: Yeah, if and when they wish to change it, they put a new name.

[0:16:16] Voice 5: But I strongly recommend a name and not just a member of.

[0:16:20] Voice 5: Okay.

[0:16:21] Voice 2: Well, that's, that's fine. Uh, vice chair Peterson.

[0:16:26] Voice 6: Yeah, I just, um,

[0:16:27] Voice 6: so I'm assuming that this would happen based on the authority of EC acting as,

[0:16:35] Voice 6: um, the LTC for Bowen, because I would think in,

[0:16:39] Voice 6: in all the other cases I can think of trust council, um,

[0:16:44] Voice 6: at least confirms an appointment of this nature,

[0:16:49] Voice 6: like to the other types of groups like this so that's why i'm just i'm just a little it's a

[0:16:55] Voice 2: little

[0:16:55] Voice 6: bit process question good

[0:16:58] Voice 2: good process question i know local trust committees can

[0:17:00] Voice 2: appoint and we have on salt spring appointed you know trustees to represent the local trust

[0:17:07] Voice 2: committee at that um table and it is this local trust committee that's being represented at the

[0:17:14] Voice 2: the table generally um would be my understanding yeah

[0:17:26] Voice 6: and because i guess the the sort of the

[0:17:29] Voice 6: broader like i i get that but i guess there's sort of a broader question is if we look at the

[0:17:34] Voice 6: the ltc maps there's intersection with the liskiti trust area and probably the denman one as well

[0:17:43] Voice 6: just in terms of that shoreline right so that's that's why you know i'm totally fine to proceed

[0:17:51] Voice 6: with this because i think it's important we have representation there but director freighter did

[0:17:56] Voice 2: you have a brilliant suggestion i saw

[0:17:58] Voice 3: you uh trustee peterson made the point i was going to

[0:18:03] Voice 3: make in that the geography spans more than one local trust committee true i think at this point

[0:18:09] Voice 3: in the term having you having the chair appointed by this local trust the ec acting as an ltc is

[0:18:15] Voice 3: likely fine to bridge us through to the end of the term but in the new term i would expect likely

[0:18:20] Voice 3: we would take this to trust council along with a suite of other appointments um to consider to have

[0:18:25] Voice 3: someone represent the various ltcs or there could be a decision made that would be the various ltcs

[0:18:30] Voice 3: consider if they want to appoint multiple people to attend like each ltc yeah yeah

[0:18:36] Voice 6: okay that kind

[0:18:37] Voice 6: of speaks to the process piece i was thinking about um so again i'm totally fine for us to

[0:18:43] Voice 6: to do this for the remainder of the term but if if the staff side sort of plan an ultimate plan is

[0:18:49] Voice 6: to is to bring this to trust council in the new term that's totally where i was thinking would

[0:18:54] Voice 6: be appropriate all

[0:18:57] Voice 2: right yep because there's probably only one more meeting uh for the

[0:19:00] Voice 2: remainder of this term so do we we need a resolution then to appoint me for the remainder

[0:19:09] Voice 2: of the term i'll look to i'm gonna look to staff member lisa millard did you do you have a an i a

[0:19:17] Voice 2: motion that would

[0:19:18] Voice 2: work it's on the screen chair oh it's already on the screen sorry i don't see

[0:19:23] Voice 2: it i guess i'm hitting the wrong oops sorry i got the my own stuff thank you so much you are

[0:19:32] Voice 2: that laura patrick is appointed the member is that correct as chair or the chair is appointed

[0:19:38] Voice 2: appointed the member. Mount Aerosmith Biosphere Roundtable.

[0:19:54] Voice 2: Does that look good? Someone's willing

[0:20:02] Voice 2: to make that motion? Go ahead, Vice Chair Peterson.

[0:20:11] Voice 6: I move that the Executive Committee acting as

[0:20:15] Voice 6: the Bolinas-Winchelsea Local Trust Committee appoint Chair Patrick

[0:20:18] Voice 6: as member of the Mount

[0:20:23] Voice 6: Aerosmith Biosphere Roundtable.

[0:20:26] Voice 2: Is there a second?

[0:20:28] Voice 2: Seconded by Vice Chair Maude.

[0:20:29] Voice 2: Any discussion?

[0:20:31] Voice 2: Call the vote.

[0:20:32] Voice 2: All those in favor, raise your hands.

[0:20:35] Voice 2: And that carries.

[0:20:37] Voice 2: All right.

[0:20:37] Voice 2: So I guess looking to clear, then we, staff are intending to collect all these appointments for the next Trust Council, so no motion is necessary.

[0:20:48] Voice 2: Thank you for clarifying that.

[0:20:51] Voice 2: Okay.

[0:20:52] Voice 2: Go ahead, Vice Chair Peterson.

[0:20:55] Voice 6: Yeah, sorry to be all process-y today.

[0:20:57] Voice 6: um but obviously i'm going in your stead on friday i don't think that's that's a big deal

[0:21:02] Voice 6: but um in terms of and again it's also not a big deal for my travel is not going to be hugely

[0:21:10] Voice 6: expensive but um i think we should have a a resolution that covers um travel for that

[0:21:20] Voice 6: because i know it's it's not free um so if

[0:21:27] Voice 2: you've got one

[0:21:28] Voice 6: that you can look like

[0:21:29] Voice 6: we

[0:21:30] Voice 2: that

[0:21:31] Voice 6: the executive committee asked acting as the bolinas wooden chelsea local trust committee

[0:21:37] Voice 6: authorized travel funding it

[0:21:42] Voice 2: was travel from the uh we did it it's in the um travel funding

[0:21:47] Voice 6: It was the training

[0:21:48] Voice 2: budget, because I did speak with CAO Bruni about this.

[0:21:56] Voice 2: Oops, sorry.

[0:21:56] Voice 2: It'll be similar to the motion from Vice Chair Elliott's attendance at a meeting this month.

[0:22:07] Voice 2: Go ahead, Vice Chair Elliott.

[0:22:09] Voice 4: I was just wondering if the Belenus-Winchelsey has any expense budget that trustees know that it could be drawn from.

[0:22:16] Voice 4: Um, CO

[0:22:20] Voice 2: Bruny had suggested it be the same that we did in the, I'm sorry, I'm just trying to get to the minutes of, um, we could make it the same from when you went to the, uh, meeting there.

[0:22:36] Voice 2: Sorry, too many items to find.

[0:22:41] Voice 2: Um, it was the executive training budget, I think, but I'm trying to get, it was in the minutes of, uh, on

[0:22:53] Voice 4: our other agenda package.

[0:22:54] Voice 4: Yeah,

[0:22:54] Voice 2: it's probable for

[0:22:54] Voice 4: training and conferences.

[0:22:55] Voice 4: Yeah.

[0:22:56] Voice 4: There's a training budget, and I believe there's a travel for training and conferences, but I don't remember which one it was.

[0:23:04] Voice 2: I'm getting close to it here. Hold on.

[0:23:06] Voice 2: Here it is.

[0:23:07] Voice 2: There are Sanich Island Inlet.

[0:23:09] Voice 2: The motion read that we approve Vice Chair Elliott's attendance at the date of the meeting and that travel costs associated with attending the meeting come from the Executive Committee Training and Conferences Budget.

[0:23:21] Voice 2: budget so if we could make it similar to that motion

[0:23:30] Voice 6: yeah approve prove travel funding

[0:23:38] Voice 6: for attendance at the mount aerosmith biosphere fifth

[0:23:51] Voice 2: go ahead um director sir mac

[0:23:56] Voice 5: Oh, I almost got vice chair status.

[0:23:59] Voice 5: I know.

[0:24:02] Voice 5: So the Belenus Winchelsea, I'm looking at page 23 of the agenda package, and it shows what the LTC expenses are.

[0:24:09] Voice 5: And they're just for meeting expenses, and they're coming, you only have sort of $52 left for the fiscal.

[0:24:16] Voice 5: So I think this might be best as a resolution requesting EC, not Belenus Winchelsea LTC, if you know what I mean.

[0:24:24] Voice 5: So you're asking the EC to make this resolution.

[0:24:26] Voice 5: So you could ask yourselves to approve this as ECE, or you could just...

[0:24:30] Voice 5: Request ECE too.

[0:24:31] Voice 5: Right?

[0:24:32] Voice 5: Talking about processes,

[0:24:33] Voice 5: process-y, right?

[0:24:34] Voice 5: Yeah,

[0:24:35] Voice 6: ECE too, approved telephoning.

[0:24:37] Voice 6: So we could

[0:24:37] Voice 2: just add this then to the other agenda to be tight, is what you're suggesting.

[0:24:41] Voice 2: Correct.

[0:24:42] Voice 2: So hold on to that, Vice Chair Peterson, and it's in the minutes.

[0:24:48] Voice 2: It's at 12.2 in the minutes of our regular executive package is the motion you can copy.

[0:24:56] Voice 2: So carrying on then.

[0:25:02] Voice 2: One screen is always challenging.

[0:25:06] Voice 2: I'm going to move on then to get the right package open.

[0:25:16] Voice 2: That makes it even, sorry, too many agenda packages open as well.

[0:25:22] Voice 2: So our next item then is, we don't, what do we have?

[0:25:28] Voice 2: We have the Trust Conservancy report here for information.

[0:25:32] Voice 2: And we have the fourth quarter report from the Islands Trust Conservancy as well, received for information.

[0:25:41] Voice 2: And we did have space for two reports, but the attendees are not here.

[0:25:47] Voice 2: um and we have the trustee and local expense report here on page 26 and the adopted policies

[0:26:01] Voice 2: and standing resolutions did did we need to pay attention or update any of those did you want to

[0:26:08] Voice 2: do that vice chair peterson sorry

[0:26:14] Voice 6: yeah i was thinking that the uh the standing resolution

[0:26:22] Voice 6: resolution number two there now i'm having trouble well there it is uh the standing

[0:26:29] Voice 6: resolution number two um we just wanted us to consider adding uh the mount aerosmith

[0:26:38] Voice 6: biosphere region round table to that list um that we were going to sort of notify and uh

[0:26:50] Voice 6: has the RDN director

[0:26:53] Voice 6: it's none else

[0:26:56] Voice 6: yeah it was I don't know

[0:26:57] Voice 6: what do you guys think I was thinking

[0:26:59] Voice 6: especially if we want to sort of engage more

[0:27:01] Voice 6: with that round table

[0:27:03] Voice 6: adding them into

[0:27:05] Voice 6: this

[0:27:08] Voice 6: notification

[0:27:10] Voice 6: resolution might be a thought

[0:27:15] Voice 2: yeah no I think it's

[0:27:17] Voice 2: I think formalizing and getting regular

[0:27:19] Voice 2: communications with them is

[0:27:20] Voice 2: important that we don't let it fall off the

[0:27:23] Voice 2: crack uh fall fall between the cracks so that would be advisable so i think we just need a

[0:27:27] Voice 2: motion to amend this standing resolution yeah

[0:27:33] Voice 6: that's what i was thinking so i

[0:27:35] Voice 2: was here it is

[0:27:36] Voice 6: oh

[0:27:37] Voice 2: nope no it's not

[0:27:41] Voice 2: to amend standing resolution

[0:27:44] Voice 2: uh

[0:27:46] Voice 6: exactly committee uh amend standing resolution ex ltc 2018 008 by adding

[0:27:58] Voice 6: mount aerosmith biosphere region round table let's see where that'd be after

[0:28:07] Voice 6: after area director that

[0:28:14] Voice 2: would be correct and i wonder i'll look to staff's advice

[0:28:17] Voice 2: Maybe Director Frater has advice.

[0:28:19] Voice 2: There are other First Nations in that local trust area.

[0:28:26] Voice 2: There are.

[0:28:29] Voice 2: So is this list, since it's 2018, should it be updated?

[0:28:36] Voice 3: Certainly it could be.

[0:28:38] Voice 3: I don't have specific advice ready for you at this moment, though.

[0:28:41] Voice 2: No, but we could ask, could we make a separate motion to request staff update that?

[0:28:49] Voice 2: Okay, that would be a good idea.

[0:28:50] Voice 2: So let's do this motion first, and then we can do a second one

[0:28:55] Voice 2: to update the First Nations.

[0:28:59] Voice 6: Great.

[0:29:00] Voice 6: So I move that Executive Committee acting as the Belenus-Winchelsea

[0:29:04] Voice 6: Local Trust Committee amends Standing Resolution EC-LTC-2018-008

[0:29:10] Voice 6: by adding Mount Aerosmith Biosphere Region Roundtable after Area Director.

[0:29:16] Voice 2: All right.

[0:29:17] Voice 2: Is there a second?

[0:29:18] Voice 2: Seconded by Vice-Chairman.

[0:29:20] Voice 2: Any discussion?

[0:29:21] Voice 2: I'll call the vote.

[0:29:22] Voice 2: All those in favor?

[0:29:23] Voice 2: that carries so we'll just do a second motion requesting staff to recommend or recommend or

[0:29:33] Voice 2: i guess we can't tell staff to amend it um but unless we could um with uh first nations with

[0:29:43] Voice 2: to include to amend the resolution to include first nations with

[0:29:47] Voice 2: interests in this local trust area something like that is that

[0:29:58] Voice 2: that.

[0:30:00] Voice 2: appropriate? I think include First Nations with interests in this local trust area.

[0:30:18] Voice 2: I'll look to Director Frater. Is that sufficient?

[0:30:22] Voice 3: That would be sufficient. I'm not sure. Is this

[0:30:24] Voice 3: happening for all local trust committees that we're sending meeting notifications to all nations?

[0:30:31] Voice 2: I think it's because there's very little business, I think, on this local trust area. I think this is

[0:30:37] Voice 2: this kind of an opportunity just to bring attention to an area that's not really,

[0:30:45] Voice 2: I don't know what the right word is. Vice Chair Elliott?

[0:30:50] Voice 4: Yeah, I think the director's asking a good question. We've been told over and over again

[0:30:55] Voice 4: that there's an abundance of referrals and correspondence. And I don't know that this

[0:31:01] Voice 4: meeting notification? I don't know. I'd ask the director's advice on whether this is a really

[0:31:13] Voice 4: worthy invitation for their

[0:31:15] Voice 3: time. What I would say, I don't have the insight to provide as to

[0:31:20] Voice 3: whether they find this useful or not. So certainly I think it's good communication. I just wasn't

[0:31:26] Voice 3: aware whether we're doing this broadly or not. In terms of the wording of your motion, that's

[0:31:30] Voice 3: sufficient for us to ensure that all the nations that have indicated an interest in that in the

[0:31:35] Voice 3: local trust area would be notified. But I think we can look at this and as we're having conversations

[0:31:40] Voice 3: with the nations can ask whether this is welcome or, you know, one too many emails. Thank you.

[0:31:49] Voice 3: Thank you. Vice Chair Peterson?

[0:31:52] Voice 6: Yeah, no, that's good advice. Because certainly, I mean, I know

[0:31:56] Voice 6: Qualicum, for example, is, you know, right smack dab in the middle of it. So I think better to

[0:32:01] Voice 6: ask then to um then to continue to leave uh everyone else out um and again i believe the

[0:32:10] Voice 6: standing resolutions is that we're gonna notify about the meeting and and um send uh you know

[0:32:17] Voice 6: notification about the agenda um so uh and then uh the only other thing would be is i think it should

[0:32:25] Voice 6: should be the, I believe this one,

[0:32:26] Voice 6: Chelsea Local Trust area at the very end of the motion.

[0:32:30] Voice 2: Yeah, that's true.

[0:32:32] Voice 2: And Vice Chair Peterson, this is a topic

[0:32:35] Voice 2: you could raise at the round table during your report

[0:32:37] Voice 2: to ask members because some of the First Nations

[0:32:43] Voice 2: do come to the meetings there

[0:32:46] Voice 2: if they're interested in being invited.

[0:32:50] Voice 2: All right, is someone willing to make this motion?

[0:32:53] Voice 2: motion i

[0:32:56] Voice 6: am i move

[0:32:58] Voice 6: that the executive committee ask acting as the bolinas winchelsea local trust

[0:33:03] Voice 6: committee request staff amend standing resolution ecl tc 2018 008 to include first nations with

[0:33:11] Voice 6: interest in the bolinas winchelsea local trust area all

[0:33:16] Voice 2: right is there a second second by

[0:33:19] Voice 2: any discussion i'll call the vote all those in favor raise your hands and that carries

[0:33:30] Voice 2: Okay. So keep going to a different meeting. That brings us then to, I believe, the future projects list. There is no active projects.

[0:33:47] Voice 2: I should tell you that last term, the executive committee spent the entire term up until, well, I guess it was the pandemic, working on arranging a boat tour out amongst these islands with a number of the First Nations and elected officials in that area.

[0:34:09] Voice 2: And I think the pandemic was the final complications of not having it continue on.

[0:34:18] Voice 2: So I think as we go into the new term, I hope, you know, from a community-to-community grant funding or something of that nature, it would be this is an opportunity to get out into the waters of this local trust area with interested members.

[0:34:35] Voice 2: and the Aerosmith round table might be a good board to co-plant it with

[0:34:46] Voice 2: or something of that nature, but something to plant for a seed.

[0:34:52] Voice 2: All right.

[0:34:55] Voice 2: If there is, is there, sorry, getting back to the front of the agenda.

[0:35:00] Voice 2: If there's no further business, oh, do we have an in-camera meeting?

[0:35:06] Voice 2: We do.

[0:35:07] Voice 2: All right.

[0:35:08] Voice 2: We have an in-camera meeting.

[0:35:10] Voice 2: So I think for the purposes here, I guess we could start the tape if there's a rise in report.

[0:35:19] Voice 2: Otherwise, the next meeting is going to be November 18th at 2.30 in the afternoon.

[0:35:28] Voice 2: And with that, I need a motion to go into camera.

[0:35:36] Voice 1: I'll move that the meeting be closed in public accordance with the Community Charter Part 4, Division 3, Section 91,

[0:35:42] Voice 1: for the purpose of considering D, adoption of in-camera minutes

[0:35:46] Voice 1: dated 19th of April, 2023, G and F, legal advice,

[0:35:51] Voice 1: bylaw enforcement, and the recorder and staff attend the meeting.

[0:35:55] Voice 2: All right. Is there a second? Seconded by Vice Chair Peterson. Any discussion?

[0:35:58] Voice 2: All in the vote? All those in favor, raise your hands. That carries.

[0:36:04] Voice 2: So I'll give staff a moment to lock down the meeting.