Islands Trust Council regular meeting, June 17, 2026

[0:00:00] Voice 23: Good morning, everyone.

[0:00:01] Voice 23: We're going to reopen our Trust Council meeting

[0:00:04] Voice 23: after recessing on after day one.

[0:00:07] Voice 23: I want to, again, acknowledge with respect and humility

[0:00:11] Voice 23: that we are meeting on the lands and waters

[0:00:15] Voice 23: of indigenous people from time immemorial.

[0:00:19] Voice 23: Their deep connection to these islands continue to this day

[0:00:22] Voice 23: and we honor their enduring presence,

[0:00:24] Voice 23: constitutional rights and responsibilities.

[0:00:25] Voice 23: possibilities. Again, with great gratitude for the opening of our meeting yesterday from

[0:00:31] Voice 23: Comox Elder Donna Mitchell for opening our meeting in such a good way. I just want to

[0:00:38] Voice 23: review sort of the orders of the day before we get started. So we're going to begin the

[0:00:44] Voice 23: morning with a closed meeting, followed by a break. I do want to ask if it's okay with

[0:00:52] Voice 23: with you if we rearrange the agenda a little bit.

[0:00:55] Voice 23: The staff that are supporting us

[0:00:57] Voice 23: through Trust Program Services have a meeting

[0:01:01] Voice 23: that's come up this afternoon

[0:01:02] Voice 23: that's important for them to attend as well.

[0:01:05] Voice 23: So I'm gonna ask if we could come out

[0:01:07] Voice 23: of the in-camera meeting and then go to considering items

[0:01:12] Voice 23: 13.1.5, the Policy Statement Companion Handbook,

[0:01:16] Voice 23: and 13.1.6, the Policy Statement Implementation Plan

[0:01:20] Voice 23: plan through a committee of the whole when we come out of the in-camera, if that's okay with

[0:01:26] Voice 23: you to go right into that so that we can have the staff and get that piece of important work done.

[0:01:33] Voice 23: And then

[0:01:33] Voice 23: following that, we'll carry on with the agenda, go back to planning services and

[0:01:40] Voice 23: then back to trust program services. So it'll be a little, we'll just take that out of order,

[0:01:46] Voice 23: those two items if that's all right um otherwise uh we'll have a lunch break from 12 15 to 12 45

[0:01:53] Voice 23: and we're aiming to wrap up the meeting at five today so with that i would entertain a motion to

[0:01:59] Voice 23: go in camera to go ahead vice chairman i'll

[0:02:07] Voice 36: move that the meeting be closed public subject to

[0:02:09] Voice 36: sections 91 b and c of the community charter in order to consider matters related to personal

[0:02:14] Voice 36: information about the identifiable individual who is being considered for an island's trust award

[0:02:19] Voice 36: or honor or who is offered to provide a gift to the island's trust on condition of anonymity

[0:02:25] Voice 36: and labor relations or other employee relations and that staff attend the meeting

[0:02:29] Voice 23: is there a second to that motion seconded by a trustee over oak is there any discussion

[0:02:39] Voice 23: call the vote all those in favor please raise your hands i

[0:02:52] Voice 10: see 13. all right lower your hands

[0:02:55] Voice 10: all

[0:03:00] Voice 23: those opposed raise your hands none opposed

[0:03:04] Voice 26: that carries so we'll give staff a moment to

[0:03:06] Voice 26: trustees

[0:20:03] Voice 23: i hope you got sufficiently filled your coffee and water glasses so that we can get back

[0:20:10] Voice 23: to to work so trustees i i do propose that we re-alter or alter the agenda slightly and look

[0:20:20] Voice 23: look at going into camera a camera sorry i will wake up we just came out of being in camera

[0:20:27] Voice 23: that we go into committee of the whole uh if that's your choice to discuss items 13.1.5

[0:20:35] Voice 23: and 13.1.6 the policy statement companion handbook and the policy statement implementation

[0:20:40] Voice 23: planning uh briefing so that staff are available to be with us if that's uh good at your oh

[0:20:49] Voice 23: Oh, sorry. Looking to stop. Rise and report. There I go. I just ducked right into it.

[0:20:55] Voice 23: Let me rise and report from our in-camera session.

[0:20:58] Voice 23: I'm honored to announce the recipients of the 2026 Community Stewardship Award on the following basis.

[0:21:07] Voice 23: From the individual category, we had Dan Rogers and Sheila Harrington.

[0:21:12] Voice 23: We have the organization category, Bowen Island Conservancy and Breaking Bannock, an initiative of the Gabriela Arts Council.

[0:21:24] Voice 23: And other categories, we have Dr. Wendy Palin and Dr. Tom Sisk, Leadership in Biodiversity Protection, and Douglas Leatherdale, Enduring Achievement.

[0:21:39] Voice 23: I'm incredibly grateful of all of these winners who help our islands and help our islanders and help our ecosystems endure and become more resilient into the future.

[0:21:54] Voice 23: So thank you and congratulations to all of them for their work.

[0:22:02] Voice 23: all right so uh now i'm jumping back into uh rearranging the agenda in items 13.1.5

[0:22:09] Voice 23: with uh with your uh okay i'm going to look to uh vice chair maude to make the motion to move us

[0:22:16] Voice 23: into a community a committee of the whole so that we can have a more informal conversation on these

[0:22:21] Voice 36: so over to you i move that islands trust council now resolve itself into committee in the whole

[0:22:27] Voice 36: to discuss the Policy Statement Companion Handbook

[0:22:30] Voice 36: and the Policy Statement Implementation Planning.

[0:22:33] Voice 23: Is there a second?

[0:22:39] Voice 23: Looking for a second.

[0:22:40] Voice 23: Trustee Yates has her hand up.

[0:22:41] Voice 27: Trustee

[0:22:42] Voice 23: Yates.

[0:22:43] Voice 23: Sorry, Trustee Yates, thank you.

[0:22:45] Voice 23: It's seconded.

[0:22:45] Voice 23: Any discussion?

[0:22:48] Voice 23: I'll call the vote.

[0:22:49] Voice 23: All those in favor, raise your hands.

[0:22:51] Voice 22: Eleven.

[0:23:03] Voice 26: All right, lower your hands.

[0:23:08] Voice 23: Any opposed?

[0:23:10] Voice 23: All right, trustees, we are now in Committee of the Whole.

[0:23:15] Voice 23: Just a reminder, Committee of the Whole is intended to be less formal

[0:23:18] Voice 23: than a regular council meeting.

[0:23:20] Voice 23: Rules of order still apply, but discussions encouraged as long as it continues through

[0:23:25] Voice 23: the chair.

[0:23:26] Voice 23: No decisions are expected.

[0:23:28] Voice 23: However, trustees can make recommendations for trust counsel to decide.

[0:23:32] Voice 23: My suggestion is that I don't think we need to make motions because we could go right

[0:23:36] Voice 23: back into the, but you could always do a straw poll to see if there's interest in the motion

[0:23:41] Voice 23: on those lines.

[0:23:43] Voice 23: lines. But with that, I'm going to look to staff to introduce first items 13.1.5. So my suggestion

[0:23:52] Voice 23: actually is that staff introduce both items and that then we could do an alphabet in camera and

[0:23:58] Voice 23: why in camera is on my mind. I need more coffee. Do an alphabet list round tables and that you

[0:24:07] Voice 23: you could talk on both items, if that makes sense to you,

[0:24:12] Voice 23: and then we can carry on the discussion.

[0:24:14] Voice 23: So first I'm gonna turn over to staff

[0:24:15] Voice 23: to introduce these items.

[0:24:17] Voice 23: I think we have senior policy analyst, Jason Yeomans.

[0:24:23] Voice 1: Good morning chair, good morning council.

[0:24:25] Voice 1: I'm sitting in a new workspace today,

[0:24:27] Voice 1: so can I just get an audio check?

[0:24:29] Voice 1: How do I sound?

[0:24:30] Voice 26: Just fine.

[0:24:31] Voice 1: Okay, fantastic.

[0:24:33] Voice 1: So if I understood the chair's direction there,

[0:24:36] Voice 1: chair, you'd like me to cover off both items

[0:24:37] Voice 1: in a single introduction here,

[0:24:42] Voice 1: and then you'll move to trustee discussion?

[0:24:44] Voice 12: Yes, please.

[0:24:45] Voice 1: All right, will do.

[0:24:48] Voice 1: Okay, so the first item, I mean, really,

[0:24:50] Voice 1: actually, I won't talk about the first item first.

[0:24:52] Voice 1: I'll talk about both items together.

[0:24:54] Voice 1: These are coming to you today as first cuts, really,

[0:24:57] Voice 1: and presented here as drafts for discussion.

[0:25:00] Voice 1: As staff, I think we're looking for a bit

[0:25:02] Voice 1: of a temperature check from you

[0:25:03] Voice 1: to find out whether you think we are on the right track

[0:25:07] Voice 1: with both of these elements of the policy statement project, which are not about bylaw 183,

[0:25:14] Voice 1: the policy statement bylaw, but sort of complementary to it and important as the

[0:25:20] Voice 1: bylaw advances that these complementary pieces also are advancing simultaneous.

[0:25:27] Voice 1: So the first piece is this policy statement companion handbook. And this was developed

[0:25:33] Voice 1: as a result of some resolutions that were passed by trust council in 2022. So the first of those

[0:25:41] Voice 1: reads that staff are directed to draft a companion handbook to foster better understanding for

[0:25:47] Voice 1: trustees across the trust and across the trust that includes greater detail on the rationale

[0:25:53] Voice 1: for policies and how local trust committees and island municipalities are expected to implement

[0:25:58] Voice 1: each policy. So the draft that you have here is attachment one to this briefing,

[0:26:04] Voice 1: does the second part of that. Well, I guess it does the very first part and the final part of

[0:26:09] Voice 1: that resolution in that you have a draft companion handbook before you, and it contains ideas from a

[0:26:17] Voice 1: policy and regulatory perspective on how local trust committees and island municipalities could

[0:26:23] Voice 1: implement each of the policies that's contained in the policy statement. It does not contain at

[0:26:27] Voice 1: at this point, a rationale for the policies that have been included in the policy statement,

[0:26:33] Voice 1: insofar as, you know, the rationale for the policies that are in there are really because

[0:26:39] Voice 1: of decisions of trust counsel. And it's difficult for staff to sort of retroactively justify

[0:26:45] Voice 1: decisions of trust counsel, because we don't necessarily know why you have resolved to

[0:26:49] Voice 1: include certain policies or why you've chosen to remove certain policies. You know, if it is

[0:26:55] Voice 1: It's important to Trust Council that we do make that effort.

[0:26:57] Voice 1: Of course, staff will consider the best way to provide a rationale for the policies that

[0:27:04] Voice 1: are in there if that remains something that Trust Council is interested in.

[0:27:09] Voice 1: A second resolution that was passed in 2022 was to separate out the introductory and history

[0:27:13] Voice 1: sections from the official bylaw and place them in the companion handbook.

[0:27:18] Voice 1: In the version that you have attached as attachment one to this briefing, staff have not yet done

[0:27:22] Voice 1: that.

[0:27:23] Voice 1: And the reason for that is that in engaging Indigenous governing bodies on the 2022 draft of the policy statement, they came back with a number of comments and questions about the way that Islands Trust authority was framed relative to the authority that Indigenous governing bodies have over their traditional territories.

[0:27:47] Voice 1: And so I think in order for us to present the introduction and history section in a good way, or at least in a way that is going to be supported by Indigenous governing bodies, this section is going to take a significant amount of retooling, and that hasn't happened yet.

[0:28:03] Voice 1: And then the final resolution that was made back in 2022 regarding this companion handbook was that staff explore the inclusion of general guiding principles, recommendations, policies, and or directive policies that aim to ground all decision-making in the precautionary principle with a clear definition of this term in the glossary and related implementation guidelines in the companion handbook.

[0:28:29] Voice 1: So the first part of that has been done. There is now a definition of the precautionary principle in the draft policy statement. Staff have not up to this point included implementation guidelines within the companion handbook for how trustees should apply this to their decision making.

[0:28:46] Voice 1: making. I'm not an expert on the application of the precautionary principle, so I'd have to do

[0:28:52] Voice 1: a bit of learning myself in order to be able to come up with some guidance for trustees about how

[0:28:58] Voice 1: they might want to apply it. And I guess more philosophically, setting up the expectation that

[0:29:11] Voice 1: trustees will always use the precautionary principle in all of their decision making

[0:29:15] Voice 1: is going to set an expectation, I think, for the public that this is indeed how trustees are going

[0:29:20] Voice 1: to make their decisions. And I don't know whether that's always going to be the case. You know,

[0:29:26] Voice 1: I've been around the trust area for a number of years, and I think trustees make their decisions

[0:29:33] Voice 1: based on a range of different inputs, right? When they, you know, you base it on your own

[0:29:39] Voice 1: reading of the applicable policies, you base it on staff advice, on their sort of interpretation

[0:29:44] Voice 1: on the application of policies.

[0:29:46] Voice 1: You make your decisions based on legislative requirements

[0:29:49] Voice 1: and you base your decisions on what you hear

[0:29:52] Voice 1: when you're out and about in your communities

[0:29:54] Voice 1: and what your members of your community think

[0:29:57] Voice 1: is the decision that's in the best interest of us.

[0:30:00] Voice 1: of the island so i just i guess add that caution about setting up an expectation that there is a

[0:30:08] Voice 1: particular path that trustees will follow in their decision making but of course again staff

[0:30:14] Voice 1: we have been directed to do this work and we and we certainly can do it if trust council remains

[0:30:18] Voice 1: committed to that path um in the issues and opportunities section in the briefing i've just

[0:30:26] Voice 1: just highlighted a couple of questions that trustees might want to consider as they think

[0:30:32] Voice 1: about this companion handbook. The first is that, you know, there is no way we can come up

[0:30:39] Voice 1: with a list of all of the ways that a local trust committee or an island municipality could

[0:30:46] Voice 1: implement these directive policies or advisory policies in a way that will be satisfactory to

[0:30:52] Voice 1: executive committee um so what you have here is not and it is not exhaustive um and at the end

[0:30:59] Voice 1: of the day the decision about whether one of your local bylaws is not is is not contrary to or at

[0:31:05] Voice 1: variance with the policy statement is going to be a political decision of executive committee so i

[0:31:10] Voice 1: just don't want to create the impression that like you know with this companion handbook this is the

[0:31:16] Voice 1: list from which a local trust committee must select the way that they want to proceed to

[0:31:22] Voice 1: satisfy these directive policies. Because it will ultimately be up to the executive committee of the

[0:31:28] Voice 1: day to determine whether or not they feel that the policy statement is being honoured in the

[0:31:34] Voice 1: local bylaws that wind up on their table. The companion handbook does not address all of the

[0:31:42] Voice 1: other ways that a local trust committee can support the implementation of the policy statement

[0:31:47] Voice 1: that are not in their OCP or in their land use bylaw.

[0:31:51] Voice 1: So that's things like coordinating and cooperating with agencies or Indigenous governing bodies

[0:31:55] Voice 1: through formal agreements, like how we're going to work together to advance the object

[0:31:59] Voice 1: of the trust, using administrative bylaws that set out process and application requirements

[0:32:05] Voice 1: when it comes to the object of the trust or advancing the object of the trust through

[0:32:10] Voice 1: our processes.

[0:32:11] Voice 1: processes. It doesn't touch on advocacy to other levels of government about changes that we think

[0:32:17] Voice 1: other levels of government could make to the way they do business in order to better advance the

[0:32:20] Voice 1: object of the trust. It does not touch on writing letters of support for community initiatives and

[0:32:26] Voice 1: community grant applications that advance the object of the trust or could be seen to implement

[0:32:31] Voice 1: the policy statement. It doesn't necessarily address education to landowners about land

[0:32:38] Voice 1: and protection options that they might want to consider, and it doesn't address the application

[0:32:43] Voice 1: of grants to help fund initiatives such as mapping that might better address implementation of the

[0:32:49] Voice 1: policy statement across the trust area. Just a couple more notes. I'd like you to reflect on

[0:32:59] Voice 1: the length and the structure of the document. You know, the policy statement, it's the draft

[0:33:04] Voice 1: policy statement itself contains a lot of policies, and therefore, this document, the companion

[0:33:09] Voice 1: handbook has turned out to be fairly lengthy. Is it an appropriate length? Does it need to

[0:33:13] Voice 1: be shorter? Does it need to be longer? I'd like you to spend some time on that if you would.

[0:33:18] Voice 1: And then think a little bit about the purpose and the intended audience for the handbook.

[0:33:23] Voice 1: When we set about drafting this, we were thinking that this is for local trust committees and island

[0:33:29] Voice 1: municipalities. It's like here's, you know, within the policy draft policy statements,

[0:33:33] Voice 1: you've got this suite of directive policies. Here are some potential ways that you could

[0:33:39] Voice 1: could implement these in your local bylaws. But is that the audience that we are targeting with

[0:33:44] Voice 1: this handbook? And I think that is actually where I will leave it for now on that particular topic.

[0:33:53] Voice 1: I look forward to your discussion and any direction that emerges in relation to this.

[0:34:02] Voice 1: And then the second piece here that we're hoping that you can spend some time considering and

[0:34:08] Voice 1: and discussing today is our first cut here of some work around implementation planning.

[0:34:16] Voice 1: This work has not been directed by trust council resolution up to this point, as far as I know,

[0:34:21] Voice 1: but it is obvious that upon adopting a new policy statement, that policy statement will then need

[0:34:29] Voice 1: to be implemented. And so what we've done here is come up with a table of what we at the staff

[0:34:35] Voice 1: level think is essentially all of the things that trust council would have to do or could do

[0:34:45] Voice 1: if it wanted to implement the new policy statement in its entirety so this is like

[0:34:52] Voice 1: i don't know the the mercedes-benz the cadillac version i don't know what the what the right car

[0:34:57] Voice 1: metaphor is for like it's it's got it's got everything in it that we could think of at this

[0:35:03] Voice 1: point that would have to be done to implement a new policy statement in a fulsome way. Is that

[0:35:10] Voice 1: necessarily how Trust Council will want to see it adopted? I don't know. It depends the extent to

[0:35:16] Voice 1: which Trust Council wants to foreground the policy statement in implementation of the policy statement

[0:35:22] Voice 1: in all of its work going forward in the coming years and the amount of resources, staff and

[0:35:28] Voice 1: financial and time that Trust Council wants to spend on this particular aspect of its business.

[0:35:41] Voice 1: At this point, it's really just to demonstrate, I guess, the breadth of all the activities that

[0:35:48] Voice 1: might need to take place around full implementation of the policy statement.

[0:35:52] Voice 1: You'll see that this package also includes a draft of a new version of what is currently called the policy statement directives only checklist. I think we've received, if not formal direction, then informal direction to come up with a better name than that.

[0:36:09] Voice 1: So for the moment, it is the draft directive policy evaluation tool. And the only real change from the one that you're familiar with through your local work and through your work on executive committee is that there's simply now a space for narrative description.

[0:36:23] Voice 1: And we've noticed recently in the bylaws that we've been receiving from Bowen Island Municipality for review that Bowen Island staff had sort of taken it upon themselves to provide a little bit of justification for why in their assessment of whether the policy statement was being met.

[0:36:41] Voice 1: they were able to just provide a little bit of color to help us as staff and executive committee

[0:36:47] Voice 1: understand where Bowen was coming from in why they thought the bylaws were good. And we've heard

[0:36:55] Voice 1: from some trustees that they think that's a positive opportunity. And so what we've really

[0:37:00] Voice 1: done here is just provided a table that allows that to happen in a new version. So if you want

[0:37:07] Voice 1: to think about whether we've got it right there, I would be open to hearing that. I think I will

[0:37:14] Voice 1: leave it there for now. We're very interested to hear what you have to say on both of these pieces

[0:37:20] Voice 1: and looking forward to making any changes that will further, I guess, sharpen our direction on

[0:37:27] Voice 1: these. Thank you.

[0:37:29] Voice 23: Well, I want to thank you, Jason, for bringing that to us tonight and also

[0:37:37] Voice 23: for seeking our input at this important time. This is why this is here, is to hear your

[0:37:44] Voice 23: suggestions to make this stronger. So I am going to look to the alphabet list. I'm going to go

[0:37:51] Voice 23: backwards just to give uh trustee allen a break but that means trustee yates is going to be first

[0:37:58] Voice 23: up um and to provide your your feedback on these two pieces of work uh would be appreciated so over

[0:38:07] Voice 23: to you trustee yates great

[0:38:08] Voice 30: thank you so much uh chair patrick and thank you so much um uh spend

[0:38:14] Voice 30: i'm not sure what your title is jason but i love the fact that you're doing this work for us and

[0:38:20] Voice 30: And this is really helpful.

[0:38:23] Voice 30: And I have no criticism.

[0:38:25] Voice 30: I'm just so happy we have this in front of us.

[0:38:27] Voice 30: Thank you.

[0:38:29] Voice 30: All right.

[0:38:30] Voice 23: Is Trustee Stamford here?

[0:38:34] Voice 23: No.

[0:38:35] Voice 23: Okay.

[0:38:36] Voice 23: Trustee Scott, did he get in?

[0:38:41] Voice 32: Thank you.

[0:38:42] Voice 23: Oh, there he is.

[0:38:44] Voice 32: Can you hear me all right?

[0:38:46] Voice 32: Yes.

[0:38:47] Voice 32: What I wrote down here was, no, I'm not sure.

[0:38:51] Voice 32: But I think it would be very difficult for this document, you can outline what trustees might consider in their deliberations, but I think it would be very difficult for you to define, to go much more than that.

[0:39:12] Voice 32: And I think there's a line there, if you try to go, it'll tend to be ignored.

[0:39:17] Voice 32: order the other thing i thought is on the precautionary principle again uh it's a very

[0:39:23] Voice 32: simple thing to define but it's a very difficult thing to to define how it should be implemented i

[0:39:30] Voice 32: know up here on hornby we deal with dfo department of fisheries and oceans all the time on their

[0:39:36] Voice 32: precautionary principle the disagreement on that is huge so i i i think it's just difficult um

[0:39:43] Voice 32: um to outline that i mean state what it is this is something to consider and just leave it at that

[0:39:50] Voice 32: and and then uh that i think it's very difficult for staff to direct how trustees on the different

[0:40:01] Voice 32: islands will will deal on with first nations the relationship with first nations i mean basically

[0:40:07] Voice 32: it's it's uh it's a it's a consultation process that should be considered all the way down

[0:40:14] Voice 32: you know on all of our decisions and hornby has been trapped and made huge mistakes a number of

[0:40:21] Voice 32: times and and um because this wasn't followed very well so i think that's something to very

[0:40:27] Voice 32: very seriously consider and i i don't think we've gone far enough as uh trust the trust in general

[0:40:34] Voice 32: on on on that where are the maps that show where the aboriginal rights and title exists in the

[0:40:40] Voice 32: various territory but anyway um it is a lot of work you've got there so i i bid you well and

[0:40:48] Voice 32: thank you for your hard work thanks laura well

[0:40:53] Voice 23: thanks to staff on that so thank you uh trustee

[0:40:57] Voice 23: peterson uh

[0:41:03] Voice 7: thank you chair i appreciate the uh work that that's gone into um both of these pieces

[0:41:11] Voice 7: here uh there's a lot there to uh to look at to consider and digest um i don't see an awful lot

[0:41:22] Voice 7: from my perspective at this point that i don't see much in the way that's missing um i appreciate

[0:41:30] Voice 7: sort of the notion that you know who's who's the audience um if uh if if the work is uh largely

[0:41:40] Voice 7: intended um for the use of trustees then i i'm not as uh concerned about the length if it was

[0:41:48] Voice 7: really intended to be more of a public facing document i might say that it would be a tiny bit

[0:41:55] Voice 7: long um but that's that's just my own prejudice i suppose um and uh you know i think my perspective

[0:42:07] Voice 7: perspective uh in terms of the public engaging with some of our materials is that uh if we really

[0:42:12] Voice 7: want to communicate you know short and pithy is is is the way to go with uh um you know condensing

[0:42:20] Voice 7: and stuff but uh um overall i i appreciate the work and i recognize that uh um there's a lot of

[0:42:28] Voice 7: work still ahead both for this trust council and the and the new trust council post-election

[0:42:33] Voice 7: action. So I'm just going to leave it there for now. Thank you.

[0:42:37] Voice 22: All

[0:42:37] Voice 23: right. Thank you. What's me next on the list?

[0:42:41] Voice 23: Going backwards here. I do want to thank staff. And I, these are,

[0:42:46] Voice 23: these are both very large pieces of work.

[0:42:51] Voice 23: I think for the companion handbook, I think we do need to spend some time.

[0:42:55] Voice 23: We need to make some decisions. Who is the audience?

[0:42:58] Voice 23: um if it it is intended to be trustees then i think it or to the local trust committees then

[0:43:07] Voice 23: it's it can be tightened up i think a bit and very clear and i think what's also critically

[0:43:14] Voice 23: important with this is that it is a live document it's kept up to date and current

[0:43:21] Voice 23: In particular, I look at the areas in which each local trust committee is, there's some innovation coming out on responding to working in relationship with First Nations, what that looks like in coming out into our bylaws and the work.

[0:43:41] Voice 23: And so that's exciting work. And we need to be able to share that work across the various local trust committees for inspiration, for thoughts and ideas as we go forward. So there's always that bit of that work is something new is coming about and could be shared.

[0:44:01] Voice 23: shared so um this document has to be maintained in a live fashion um so that it uh is kept current

[0:44:10] Voice 23: uh as we go forward um so it is i agree it's very difficult because you cannot you can't have all

[0:44:19] Voice 23: the options that you could address this issue you could just have kind of the more here's here's

[0:44:25] Voice 23: some options or some thoughts in developing options or some goalposts in mind or limits

[0:44:35] Voice 23: of what might there be. I think the bottom line is no local trust committee should be

[0:44:43] Voice 23: off working on a project if its likelihood of failure to be approved by executive committee

[0:44:51] Voice 23: committee is high. You know, we should be doing work that we feel confident is marching in a

[0:44:57] Voice 23: direction that's going to be okay. So, you know, maybe some of that needs to be approached as to

[0:45:05] Voice 23: do we need early, when, under what circumstances would you seek an early inquiry to the executive

[0:45:12] Voice 23: committee if this is a concept or an idea that you're working toward is, meets the trust policy

[0:45:19] Voice 23: policy statement or not, because like I said, we shouldn't be wasting staff's time, our time,

[0:45:25] Voice 23: the community's time, if we are likely to fail. But that shouldn't stifle innovation. We should

[0:45:32] Voice 23: have a way of checking innovation to see if it's working. So I think clarity on the document,

[0:45:39] Voice 23: I think there definitely needs to be a piece somewhere that is directed to the general public

[0:45:45] Voice 23: as to how to understand the policy statement as we go forward.

[0:45:53] Voice 23: The implementation planning piece, I thank you for putting in the CRDs

[0:45:58] Voice 23: and I think you have Metro Vancouver's in there as well as to what their implementation pieces are.

[0:46:06] Voice 23: And I know we have it on our to-do list of getting objectives or targets,

[0:46:13] Voice 23: But I think it really shows, if you look at page 359 of the agenda package, the CRD has just some short objectives, because that's the purpose of the policy statement, is we're trying to move the needle in a direction.

[0:46:33] Voice 23: And I think that kind of relates back to the handbook as well.

[0:46:41] Voice 23: As we're creating our changes, our bylaws to our documents, we should be doing so because we're trying to move in a direction of improvement.

[0:46:50] Voice 23: We're trying to achieve a certain outcome that's, like I said, moving us in the right direction.

[0:46:59] Voice 23: And I think that also relates to when do you update the policy statement? Well, if you're not making progress, if we're not meeting or moving the needle in a direction that we want to go, then that's a sign that something's not working.

[0:47:14] Voice 23: Is it the policy that's not working, or we're not implementing it fast enough?

[0:47:20] Voice 23: So I am a huge fan of having targets that we are measuring and monitoring, not a lot

[0:47:28] Voice 23: of them.

[0:47:29] Voice 23: We need to be really crystal clear on what matters and how we get there.

[0:47:37] Voice 23: And I think from an implementation standpoint, that's one of the most important pieces that

[0:47:44] Voice 23: that we could work on. So generally, I think we're on the right direction. It's just making

[0:47:54] Voice 23: sure that there's enough clarity that local trust committees aren't spinning their wheels off in a

[0:48:02] Voice 23: direction that's not going to succeed either in meeting objectives or getting approval from an

[0:48:11] Voice 23: executive committee on a bylaw that they're doing uh there needs to be a bit more surety in in that

[0:48:17] Voice 23: work so that's my general comments uh trustee morrison you're next thank

[0:48:25] Voice 29: you a couple comments

[0:48:28] Voice 29: um maybe i'll start with the implementation pieces it was interesting to see

[0:48:33] Voice 29: the work that was laid out there in terms of targets and like language and length

[0:48:39] Voice 29: that people had around their implementation documents or communication

[0:48:44] Voice 29: methods with the public more generally because I feel like those implementation

[0:48:47] Voice 29: documents that we had examples of are very much more the audience for them is

[0:48:53] Voice 29: accountability with our public to understand what are the measurable items

[0:49:01] Voice 29: as as chair Patrick was saying that we see as outcomes so it holds us

[0:49:06] Voice 29: accountable to our public and makes more transparent what we're saying we're

[0:49:09] Voice 29: doing so i would love to see that on the page that you referenced trustee patrick and i lost track of

[0:49:15] Voice 29: which page number that was now but that was particularly helpful because in a one-page

[0:49:20] Voice 29: communication tool they essentially could say here's what we're doing and i think to trustee

[0:49:25] Voice 29: peterson's comments that's more the length if we're if the audiences are public of what we want

[0:49:29] Voice 29: to be communicating one thing i would like to see as we move toward implementation sort of documents

[0:49:36] Voice 29: or materials is an issue that we've run up against on North Pender multiple times and

[0:49:44] Voice 29: potentially at the trust council level we're going to hit it too if we haven't already and I didn't

[0:49:49] Voice 29: know is we don't always have jurisdiction funding authority whatever it is to be able to enforce

[0:49:58] Voice 29: some components of the things that nonetheless everyone expects us to be responsible for so the

[0:50:04] Voice 29: specific example on pender there's two actually one is the cutting of timber forest areas that

[0:50:13] Voice 29: really prosecution of that is a provincial authority but we have it under some of our dpas

[0:50:20] Voice 29: and yet when we have asked for the province to step in they chose not to so we're held handle

[0:50:28] Voice 29: or we're left handling the reality of we have a dpa that's unenforceable essentially in some way

[0:50:35] Voice 29: i mean we have other pathways that we pursued but still not great so it would be awesome to include

[0:50:43] Voice 29: in our own implementation materials some aspect crystal clear of our ongoing coordination with

[0:50:50] Voice 29: other other jurisdictions for the enforcement of both our policies and the overlapping space

[0:51:00] Voice 29: of policies with the province potentially i guess it could be with the feds related to shoreline

[0:51:06] Voice 29: things i think there's one here on salt spring that potentially is with the feds right now in

[0:51:10] Voice 29: the baker beach area so i think those ideas of how we're collaborating on implementation around

[0:51:19] Voice 29: enforcement and compliance and education components are something I would love to

[0:51:23] Voice 29: see in our own implementation work and then the last thing I do find this

[0:51:29] Voice 29: helpful I think the audience for the the document that we have is that and I'm

[0:51:34] Voice 29: not gonna name it properly but the the first document that's there I think that

[0:51:41] Voice 29: is really trustees it's a trustee educational material it should be

[0:51:45] Voice 29: included early for trustees um around like what could these things look like it gives the more

[0:51:53] Voice 29: the companion handbook the policy statement companion handbook that gives a more sort of

[0:51:59] Voice 29: you know starting point that we could build out examples of what this might look like in different

[0:52:04] Voice 29: places and i would encourage us to keep this as a living document that has pieces added to it as we

[0:52:10] Voice 29: see them hit the ground right because we hear in our trusty circles sometimes oh wow you know

[0:52:15] Voice 29: you know, Galliano's doing that force policy. That's cool. Well, like, as examples come out

[0:52:19] Voice 29: in the work of what's possible to implement these strategies at different LTCs, I would love to see

[0:52:25] Voice 29: those actual examples put into the companion handbook as a method for trustees to learn from

[0:52:32] Voice 29: and with each other more rapidly. And maybe even highlighted or linked over to where that example

[0:52:38] Voice 29: is. Because I read that policy that Galliano had when it got, you know, past the sort of,

[0:52:43] Voice 29: is it enforceable and i was like this is awesome it's like two or three pages of amazingly simple

[0:52:49] Voice 29: clarity on on force management on galliano so um that would be helpful to include as a living

[0:52:57] Voice 29: document going forward there is one weird formatting thing just so you know it was on page

[0:53:02] Voice 29: the the table of contents page you don't actually name page one as the title page

[0:53:10] Voice 29: page one should be the introduction page so just watch that all right thank you thank

[0:53:15] Voice 22: you very much

[0:53:16] Voice 22: uh trustee middleton thank

[0:53:24] Trustee Middleton: you um excuse me yeah i think i think it's very good work i like the um

[0:53:31] Trustee Middleton: the the companion piece i think a companion piece first of all i should say

[0:53:36] Trustee Middleton: very much targeted to to trustees and and staff i don't believe it should be there should be

[0:53:42] Trustee Middleton: We attempt to target it to our communities, something that, of course, can be available.

[0:53:48] Trustee Middleton: People can read it.

[0:53:50] Trustee Middleton: But I think what it does, it illustrates the actual impact or the applicability of the policy statement draft language that we currently have.

[0:54:05] Trustee Middleton: And I think that's very useful.

[0:54:09] Trustee Middleton: I think that'll be very useful for incoming trustees who, if I understand correctly where

[0:54:14] Trustee Middleton: we're at in the process of implementing or adopting a new policy statement, they will be

[0:54:19] Trustee Middleton: the ones who have to educate themselves quickly on their understanding of what's been drafted

[0:54:26] Trustee Middleton: and there get themselves to a place where they either endorse or want to see changes.

[0:54:31] Trustee Middleton: And so seeing how the policies actually apply at the local trust committee level,

[0:54:37] Trustee Middleton: the way you've drafted it there, I think is very good. It's very helpful. Whether or not those

[0:54:43] Trustee Middleton: policies then change, that doesn't affect this. I mean, this document would obviously change if

[0:54:48] Trustee Middleton: the policies change, but I think work could continue in this document in the vein of what

[0:54:55] Trustee Middleton: you've exerted from the CRD in terms of how is the document updated? What's the procedure? What's

[0:55:06] Trustee Middleton: What's the decision to update or not update?

[0:55:09] Trustee Middleton: What counts as a minor change?

[0:55:13] Trustee Middleton: I think all of that is really helpful and makes things really clear for the future because

[0:55:18] Trustee Middleton: I believe for myself, this isn't a document that we will necessarily wholesale update

[0:55:23] Trustee Middleton: every five years.

[0:55:25] Trustee Middleton: And so what the minor changes look like, who gets involved, who says yes, no, who has to

[0:55:31] Trustee Middleton: sanction it.

[0:55:32] Trustee Middleton: And I think the outline of the CRD document in particular, if that policy were drafted for the trust context, that would be great.

[0:55:42] Trustee Middleton: I made a couple notes about the implementation plan.

[0:55:46] Trustee Middleton: That I would encourage sort of more of a pause on in some ways.

[0:55:54] Trustee Middleton: The work on the precautionary principle, I think that would now be, you could quite easily see that as somewhat premature.

[0:56:01] Trustee Middleton: mature, given the fact that the actual policy statement obviously is going to be undergoing,

[0:56:08] Trustee Middleton: I would imagine, I mean, I don't know, I don't have a crystal ball on this, but I would imagine

[0:56:13] Trustee Middleton: if this is going now to the jurisdiction of another trust council, there will be changes,

[0:56:20] Trustee Middleton: there will be adjustments. And so doing some of the work that's more tightly connected to the

[0:56:27] Trustee Middleton: the draft, the current draft of the policy statement may prove to be, you know, it may

[0:56:33] Trustee Middleton: prove that it gets undone or it doesn't have the same value that other work could have that could

[0:56:38] Trustee Middleton: be done right now. So I would say sort of pause the pre-implementation work just because the actual

[0:56:52] Trustee Middleton: policy statement itself, I think we can anticipate will shift. The one thing that I'll just finish on

[0:57:02] Trustee Middleton: is, you know, whatever your political view of this, it's simply reality that the context of

[0:57:08] Trustee Middleton: DRIPA has changed. And this document, I think, was written in a reconciliation we all know

[0:57:14] Trustee Middleton: is an iterative, evolving process that nobody knows how to direct and nor should anybody

[0:57:21] Trustee Middleton: body. And so of necessity, it shifts as each party begins to have an understanding of where

[0:57:28] Trustee Middleton: they stand and how societal modes are shifting. And there's no question the societal understanding

[0:57:34] Trustee Middleton: of reconciliation and the impact of DRIPA or the utility of DRIPA has shifted. That goes for

[0:57:40] Trustee Middleton: Indigenous governing bodies, that goes for your average uninterested person who's being kind of

[0:57:46] Trustee Middleton: to pull more into the debate or people like ourselves who try to be sort of a champion of

[0:57:52] Trustee Middleton: the process. And so I think we just have to simply recognize that for good or ill, that is the case.

[0:57:58] Trustee Middleton: And that will change the focus that another council puts on how they draft what's a pretty

[0:58:05] Trustee Middleton: significant part of that policy statement, which is the more directive parts around how to achieve

[0:58:13] Trustee Middleton: or how to carry out reconciliation.

[0:58:15] Trustee Middleton: So I guess just to sum up,

[0:58:19] Trustee Middleton: the framework around explaining what is

[0:58:22] Trustee Middleton: and explaining how we can make this a living document

[0:58:27] Trustee Middleton: and what our policies and procedures will be to edit

[0:58:29] Trustee Middleton: and renew and incorporate material as we go forward,

[0:58:33] Trustee Middleton: I think that's fantastic.

[0:58:34] Trustee Middleton: I think that work should continue.

[0:58:36] Trustee Middleton: Anything that relates on drafting

[0:58:39] Trustee Middleton: from an adopted policy statement

[0:58:43] Trustee Middleton: I think of necessity needs to pause until we do have an adopted policy statement, but I want to thank the staff for the work

[0:58:51] Trustee Middleton: I think that the guide the companion piece is really good. It'll be great for trustees and and

[0:58:59] Trustee Middleton: And that's it for me, thank you

[0:59:03] Voice 23: Trustee Maude

[0:59:05] Voice 36: Thank you chair. I don't think I have a lot more to it to add than what I've already already said

[0:59:10] Voice 36: been said. I will admit when I read the Policy Statement Companion Handbook, I was reading it

[0:59:15] Voice 36: in the lens of it being a document for staff and trustees, and I didn't perceive an audience

[0:59:21] Voice 36: outside of that directly. So I was quite comfortable with the contents and the

[0:59:28] Voice 36: presentation, but I do agree if the audience intended is broader than that, it might need

[0:59:36] Voice 36: to be more succinct and a little bit more sort of plain language, because it does get a little bit

[0:59:46] Voice 36: complicated into the weeds at times, but as far as being a document for staff and trustees,

[0:59:53] Voice 36: I think it's very good. It really clearly digests and presents stuff.

[1:00:00] Voice 36: leave it at that thank you all

[1:00:01] Voice 23: right thank you very much uh so trustee baverly no no uh trustee

[1:00:07] Voice 23: luckham's not with us okay trustee laroni's not with us trustee hunter yeah

[1:00:13] Voice 33: she'll be nice

[1:00:15] Voice 33: thank you chair uh my there hi there um yeah as most of you know i'm not really in favor of the

[1:00:25] Voice 33: direction that the new policy statement review is going for a few reasons. I always appreciate

[1:00:32] Voice 33: the work the staff does. Anything that simplifies the process for the public is a good thing.

[1:00:42] Voice 33: And I think generally the policy statement review needs to be very, very specific in its language

[1:00:51] Voice 33: and I think that would serve all of us better.

[1:00:55] Voice 33: Thank you.

[1:00:57] Voice 25: Thank you.

[1:00:58] Voice 25: Trustee Harris?

[1:01:04] Voice 6: Yeah, well, you know what they say,

[1:01:05] Voice 6: if you don't have anything nice to say,

[1:01:06] Voice 6: don't say anything at all.

[1:01:08] Voice 6: So I'll leave it there.

[1:01:11] Voice 22: Trustee Graham?

[1:01:13] Voice 13: Thank you, Chair.

[1:01:15] Voice 13: And I have nice things to say.

[1:01:20] Voice 13: Handbooks are generally useful for those that do the work

[1:01:23] Voice 13: and and we're we're elected to do the work so this to me it's obvious to me

[1:01:31] Voice 13: that it's a trustee it's a local trust committee handbook and it's a great

[1:01:35] Voice 13: handbook I remember the first time as a new trustee I was not really aware of

[1:01:39] Voice 13: the policy statement until we had the checklist coming from staff and that's

[1:01:43] Voice 13: when I went oh okay so this is this is how the policy statement fits into the

[1:01:47] Voice 13: work that we do and that checklist was you know there wasn't a lot of depth to

[1:01:52] Voice 13: that particular document this handbook's fantastic as a new trustee and you're starting to work with

[1:01:57] Voice 13: your with your committee and staff is there here's the could statements the could you could do this

[1:02:04] Voice 13: you could do that you could you could implement this policy by doing this that's brilliant that's

[1:02:09] Voice 13: a really useful tool for a new trustee and an old trustee i think um uh what else do i want to say

[1:02:19] Voice 13: the length, it's not an issue for me. I'd rather have a handbook that's thorough rather than

[1:02:24] Voice 13: abridged. It's our document. And thank you for the work, staff, and particularly

[1:02:32] Voice 13: Mr. Ullman, wherever you are. The implementation, my first cruise through that, I went, wow,

[1:02:38] Voice 13: that's ambitious. I mean, there's a lot there. You know, there won't be a lot of time for local

[1:02:43] Voice 13: trust committees to do many projects if we jump in and try and accomplish the entire implementation

[1:02:50] Voice 13: plan but then again it was uh explained uh from uh as a this is the big meal version so you know we

[1:02:58] Voice 13: we can we can take what we want and and move cautiously um yeah that's that's pretty much

[1:03:07] Voice 13: what i've got to say i appreciate the work i think it's useful thanks for the thanks thanks

[1:03:11] Voice 13: for the opportunity to speak

[1:03:12] Voice 23: thank you very much uh trustee getty i

[1:03:21] Voice 9: need to apologize to everybody

[1:03:22] Voice 9: i'm very poorly prepared and i am am swamped i'm trying to get through these 130 pages with the pdf

[1:03:31] Voice 9: so um i'm going to pass and get in touch with staff afterwards sorry i can't share any ideas

[1:03:40] Voice 9: is with the whole Committee of the Whole,

[1:03:42] Voice 9: but I'm feeling really poorly prepared.

[1:03:45] Voice 9: I'm struggling with the format mostly.

[1:03:49] Voice 25: Thank you.

[1:03:51] Voice 25: Trustee Gavro.

[1:03:54] Voice 16: Thank you.

[1:03:55] Voice 16: Yes, it was quite a bit to digest.

[1:03:59] Voice 16: Yes, I'd like to thank staff for this work.

[1:04:02] Voice 16: My comments are generally similar to speakers before me.

[1:04:07] Voice 16: I agree.

[1:04:08] Voice 16: like a handbook should help people understand the tools that we have in our toolbox without

[1:04:15] Voice 16: appearing to recommend what tools to use at a particular time. And I think this document does

[1:04:21] Voice 16: that very well. So thank you for that. And I feel a similar way about the implementation plan as

[1:04:26] Voice 16: well. My expectation that I would, what I would think I'd like to see or would be my priority to

[1:04:34] Voice 16: mean and galliano would be that the ltc still have flexibility and local autonomy over the

[1:04:41] Voice 16: implementation of the policy statement and i think that this document uh threads that needle well

[1:04:47] Voice 16: also is baking it bakes it in actually is what i wrote my notes this document really bakes that in

[1:04:54] Voice 16: for example as we heard um trustee morrison talking about the um the water sustainability

[1:04:59] Voice 16: project on Galliano is we look at it differently than say like water resources here than say

[1:05:06] Voice 16: Salt Spring would or say Bowen would and I think the implementation plan considers that

[1:05:11] Voice 16: approach so looking back to Lisa three years ago I would have loved to have this companion handbook

[1:05:18] Voice 16: it would save me a lot of long nights reading up and it'll be really useful to future trustees so

[1:05:26] Voice 16: So thank you again for this work.

[1:05:28] Voice 23: Thank you.

[1:05:31] Voice 23: Trustee Fast.

[1:05:33] Trustee Fast: Oh, thank you.

[1:05:35] Trustee Fast: Thank you, Chair.

[1:05:37] Trustee Fast: I have been coming at this from a slightly different perspective.

[1:05:41] Trustee Fast: And so I'll put it out there for what it's worth, although my perspective has changed a little bit, obviously, listening to all the speakers ahead of me.

[1:05:50] Trustee Fast: um regarding the policy statement companion handbook um i just want to note that those

[1:05:58] Trustee Fast: motions um were passed in september 2022 that was just before the previous election so that wasn't

[1:06:07] Trustee Fast: this trust council that was the trust council before and i think we've covered a lot of ground

[1:06:11] Trustee Fast: since then we've had a lot of public feedback we've uh done a lot of learning and thinking

[1:06:18] Trustee Fast: and uh the now we have a draft that we agreed on enough to put it out for um comment at first

[1:06:26] Trustee Fast: reading and uh i wonder uh if we would pass those same motions today um personally i um

[1:06:35] Trustee Fast: i know how much work goes into a book and i think we're looking at a book here and uh so i just um

[1:06:43] Trustee Fast: I agree that the audience should be trustees, maybe staff, but staff are also in our meetings, in the LTC meetings, and they're the ones advising of the tools. Here's what staff recommend for this situation or whatever.

[1:07:02] Trustee Fast: and uh i i don't want to um uh take up a bunch of staff time writing what looks to me more like a

[1:07:10] Trustee Fast: manual if this is an orientation piece for trustees and a toolbox um uh there's a bunch

[1:07:18] Trustee Fast: of those already out there for example the um um green bylaws uh toolkit which is referenced there

[1:07:27] Trustee Fast: They're on page 285, and I like the link on page 286 to the precautionary framework that the federal government of Canada uses based on scientific evidence and that kind of thing.

[1:07:43] Trustee Fast: So I think those links could be included if we're to go ahead with this, directing staff to put more work into these books.

[1:07:54] Trustee Fast: I just want to say, you know, there's in case the topic of history and background comes up, there's already lots of these.

[1:08:02] Trustee Fast: Here's one. Here's another one from further back.

[1:08:08] Trustee Fast: Here's a new one we just gave an award to today to the author.

[1:08:13] Trustee Fast: And there's materials out there that I don't think we need to go into the history side of it just because it's mentioned in the recommendations.

[1:08:22] Trustee Fast: But, oh, sorry, in the motions. And so I don't think we need to go there. And I was conscious of that long list of issues that the handbook does not address that Jason Newman's read out at the beginning.

[1:08:42] Trustee Fast: and so I don't want to put more work on staff writing a manual at this point I suggest

[1:08:50] Trustee Fast: that we making sure I caught all the things I wanted to say yes it's an educational orientation

[1:08:58] Trustee Fast: kind of tool there's a lot of good work in here I'm hearing trustees would really appreciate it

[1:09:04] Trustee Fast: I was more familiar with the green bylaws toolkit and some of the other toolkits

[1:09:09] Trustee Fast: from my work in the past.

[1:09:12] Trustee Fast: So I'm going to suggest that we recommend

[1:09:18] Trustee Fast: that Trust Council ask staff to pause this work

[1:09:21] Trustee Fast: until the next Trust Council can weigh in,

[1:09:27] Trustee Fast: unless you think it's an orientation thing

[1:09:30] Trustee Fast: that the next Trust Council is going to need.

[1:09:32] Trustee Fast: The bit about keeping it up to date,

[1:09:36] Trustee Fast: That's another huge bit of work for staff.

[1:09:39] Trustee Fast: I appreciate the idea of cultivating a community of practice,

[1:09:47] Trustee Fast: of keeping everybody up to date on the latest and greatest tools.

[1:09:54] Trustee Fast: But that's another level of work for staff and all the committees that might be involved in this,

[1:10:01] Trustee Fast: if it becomes a manual or a book kind of thing.

[1:10:04] Trustee Fast: I like the shorter approach. Anyway, so I think we should leave this for the next trust council to think about whether they want to direct staff to put more work into this. But I'm hearing that new trustees might find it useful.

[1:10:21] Trustee Fast: for. Going on to the policy statement implementation planning, I was especially

[1:10:30] Trustee Fast: interested in page 387, if you could bring that one up. And this is the part which is attachment

[1:10:41] Trustee Fast: four, which is what the LTCs might use. So it's just a couple of pages. That's the LTC's

[1:10:47] Trustee Fast: opportunity to explain how their bylaws that they're thinking about are consistent with the

[1:10:52] Trustee Fast: trust policy statement before they go off to executive committee um and i think it would be

[1:10:58] Trustee Fast: good for the island uh public citizens to see that uh short list as well it's sort of a replacement

[1:11:05] Trustee Fast: for the directives only checklist um which is a neat summary of uh the things that are directives

[1:11:16] Trustee Fast: anyway i i think there needs to be something like that um rather than the big long ones the

[1:11:23] Trustee Fast: The matter of Vancouver and the Capital Regional District,

[1:11:27] Trustee Fast: they have way more resources.

[1:11:29] Trustee Fast: And the CVRD one was good.

[1:11:34] Trustee Fast: That's one of those attachments.

[1:11:38] Trustee Fast: That is the 387 one.

[1:11:40] Trustee Fast: Well, I've got some confusing notes in here.

[1:11:43] Trustee Fast: Anyway, I think staff, you know, as Trust Council,

[1:11:47] Trustee Fast: we should be directing staff.

[1:11:49] Trustee Fast: I'm grateful that staff are thinking about

[1:11:52] Trustee Fast: how are we going to implement it at this point as it's coming up we got to be starting to think

[1:11:58] Trustee Fast: about how can how can we use it as we develop and polish and revise it with more public input

[1:12:06] Trustee Fast: and I would sooner that this one the implementation planning be the focus of staff

[1:12:15] Trustee Fast: attention rather than writing a manual that would need to be updated and so that's kind

[1:12:22] Trustee Fast: kind of where I'm from for what it's worth. Thank you.

[1:12:26] Voice 23: Thank you, Trustee Fast. I see you've joined

[1:12:28] Voice 23: us, Trustee Luckham. I'm going to come back to you at the end of the list, so you have time to

[1:12:33] Voice 23: be prepared to talk to us. We are reviewing, giving feedback on both documents, the policy

[1:12:38] Voice 23: statement companion handbook and the policy statement implementation planning. So I'll come

[1:12:43] Voice 23: back to you after I get done with the list. So I'm going to keep moving through the list. Is

[1:12:49] Voice 23: Is the trustee Paul?

[1:12:51] Voice 4: No.

[1:12:52] Voice 23: But you are here.

[1:12:53] Voice 25: Great.

[1:12:57] Voice 4: Yeah, I'm struggling a little bit with my connection, so I hope you can hear me okay.

[1:13:01] Voice 4: Yes, we can.

[1:13:03] Voice 4: Yeah, I think that we haven't done enough and appropriate consultation yet on the policy statement.

[1:13:13] Voice 4: so I feel like it's premature to kind of dig into this work with the implementation plan and

[1:13:20] Voice 4: and handbook I think I'm glad that we're thinking about it but it seems premature to me

[1:13:29] Voice 4: and so yeah that's so I can't really comment on it at this point because it the way the what the

[1:13:37] Voice 4: the policy statement says to me will dictate how it's implemented. And so if that's still

[1:13:44] Voice 4: in my mind, not quite cooked, then I feel like it's premature. Thank you.

[1:13:52] Voice 23: Thank you. Is Trustee Evans? No? Trustee Dobbs? I see you're there.

[1:14:00] Voice 23: Yep, I'm here. Hey, hey. Okay, you go

[1:14:05] Voice 35: ahead, Trustee Dobbs,

[1:14:06] Voice 23: but you get me.

[1:14:07] Voice 23: oh sorry i did sorry i skipped over trustee elliott but we'll come back to you trustee elliott

[1:14:13] Voice 23: all right well i guess trustee elliott go ahead sorry i can't do an alphabet

[1:14:23] Trustee Elliott: reverse order is very tough we weren't taught those abcs or zed disease

[1:14:29] Trustee Elliott: um okay i i really really really oh no

[1:14:37] Voice 23: So, Trustee Elliott, you're like

[1:14:42] Trustee Elliott: we're doing on Gabriela Island while developing relationships and continuing to engage.

[1:14:49] Trustee Elliott: I'm going to turn off my video because I think I'm unstable here.

[1:14:52] Trustee Elliott: What's the name of First Nation on, you know, some of the pieces that have come out in this policy,

[1:14:59] Trustee Elliott: in this draft policy handbook are incredibly useful and haven't surfaced yet in the policy development for our OCP.

[1:15:08] Trustee Elliott: But have have surfaced in conversations, for instance, that I've had. So I just want to counter some of the well, my perspective is, I guess that, you know, Indigenous harvesting and hunting areas, for instance, are Section 35 protected rights.

[1:15:28] Trustee Elliott: They are not subject to DRIPA. DRIPA is implementation framework. DRIPA does not change the rights of Indigenous people to access lands in their territories for traditional uses, harvesting and hunting.

[1:15:41] Trustee Elliott: um that's not an area that we've typically addressed in our ocps um and these you know

[1:15:50] Trustee Elliott: specifically the policies in goal two um offer some options that i think we can engage with

[1:16:00] Trustee Elliott: first nations in conversation over um i was in the heritage conservation transformation act

[1:16:08] Trustee Elliott: group last week. And there's a bit of, there is some work to be done in how heritage areas and

[1:16:21] Trustee Elliott: how unidentified archaeological and sites of cultural significance are protected outside

[1:16:29] Trustee Elliott: of the Heritage Act. There's conversation about heritage management plans. And as I was listening

[1:16:37] Trustee Elliott: to that conversation i i'm thinking these people need to talk to planning people the planning

[1:16:44] Trustee Elliott: institute of bc planners who actually understand policy development and what is possible

[1:16:51] Trustee Elliott: to direct in an ocp uh you know these these two bodies need to talk together so what i see in this

[1:16:59] Trustee Elliott: document is actually planner-informed potential LUB and OCP policy options that would be very

[1:17:08] Trustee Elliott: helpful and are being helpful in an OCP review. So my suggestion is not that this is looked at

[1:17:17] Trustee Elliott: as an educational or an extra piece of work. This is an opportunity to test what is achievable

[1:17:27] Trustee Elliott: in a trust area through an OCP review as we are going through reviews on Gabriola,

[1:17:34] Trustee Elliott: Salt Spring Island, Liskiti, Gambier, Keats, Bowen. There's a lot in here that I haven't seen

[1:17:41] Trustee Elliott: through our OCP review, so I'm quite interested and keen to see can we develop these

[1:17:49] Trustee Elliott: in line with our legislation. So I have no concerns about proceeding with this work. I think it's

[1:17:58] Trustee Elliott: I think it's very intelligent to test things out and say, well, this is what's possible from a planning perspective, not to educate, but to refine the limits of our jurisdiction of our and the public's understanding will come through that of what we can and cannot do.

[1:18:16] Trustee Elliott: And planners are the ones who understand overlapping jurisdiction and different statutory requirements. And they know the Islands Trust best. So I'm really appreciative of the length of this document and, you know, the cautions that you've put in that we're not going to address precautionary principles. That's fine.

[1:18:39] Trustee Elliott: um to the point that you know we have history and context statements here and there uh written up

[1:18:48] Trustee Elliott: in books and so on i think that is not as practical or as useful as specific the options

[1:18:55] Trustee Elliott: that lay out exactly how for instance protected areas or networks of forests can and should be

[1:19:03] Trustee Elliott: be protected in an OCP. Describing in a long preamble what the trust area is and leaving

[1:19:10] Trustee Elliott: aside the point that the preamble we have is extremely offensive and basically we can't

[1:19:17] Trustee Elliott: reference it. A lot of the things that the preambles and the history and the context of

[1:19:23] Trustee Elliott: the policy statement as it's currently drafted try to do are aspirational. And it's only when

[1:19:29] Trustee Elliott: when you get into a directive policy in ecosystem integrity, for instance,

[1:19:35] Trustee Elliott: a policy that describes the criteria and characteristics of a network of

[1:19:39] Trustee Elliott: protected areas that identify means, you know,

[1:19:41] Trustee Elliott: that is specific information that describes what we are trying to achieve in

[1:19:48] Trustee Elliott: Islands Trust. So this is far more useful,

[1:19:51] Trustee Elliott: I think than focusing on a preamble or the context statement.

[1:19:56] Trustee Elliott: So I'll leave aside that. And the implementation planning, I think this is a good first cut. As you said, Jason, it's not at all comprehensive. Do we need this? Yes.

[1:20:13] Trustee Elliott: I think we should flesh out a little bit more on particularly year one.

[1:20:23] Trustee Elliott: So page 353, year one to year five is going to be a really interesting period because when we talk about data and mapping acquisition and analysis, indicator framework, indicator monitoring plans,

[1:20:40] Trustee Elliott: And then agreements with First Nations, how those agreements can be structured to provide the right information from all parties so that that accords with the policy statement itself.

[1:20:59] Trustee Elliott: So, there's a huge amount of work that I think is, you know, you've captured the big buckets. And underneath all of those, I think we're going to have to recognize there's a lot of work, acquiring, mapping layers, negotiating information and data sharing agreements with other agencies and First Nations.

[1:21:22] Trustee Elliott: and then of course not to mention updating all the local ocps so i think this one is less um

[1:21:30] Trustee Elliott: pertinent now we've still got a fair bit of work to do uh to just get the policy statement draft in

[1:21:36] Trustee Elliott: a in a good place um but the handbook i think is an incredibly valuable tool um and i actually

[1:21:44] Trustee Elliott: would like to see it referred to the regional planning team uh staff members who are doing

[1:21:51] Trustee Elliott: work on ocps i think they can test some of these um or give suggestions and and articulate how it's

[1:21:59] Trustee Elliott: it's going to fit and then let's use the community ocps reviews that we're going through to bring out

[1:22:06] Trustee Elliott: some of these policy options that should be considered thank you so much thank

[1:22:12] Voice 23: you very much

[1:22:13] Voice 23: Now, Trustee Dodds.

[1:22:17] Voice 35: So, first off, thanks, staff, for all the hard work that's gone into this.

[1:22:21] Voice 35: I think the handbook, I think the handbook is going to be really important for the next Trust Council.

[1:22:28] Voice 35: I think whether a previous Trust Council asked staff to do this work or whether the current one or whether the next one asked for it to be done, there's changes always in these handbooks as we move along.

[1:22:40] Voice 35: So I think this is an important tool as you educate your new batch of trustees coming in. I think that the handbook, for me, I find it really hard reading all this online anyways, but I think in some ways we need to shorten and simplify not only the handbook, but our policy statement.

[1:23:00] Voice 35: That will be a conversation for the incoming Trust Council.

[1:23:04] Voice 35: For implementation, I mean, I see a huge amount of work here in terms of getting through OCPs that will take multiple terms to finish.

[1:23:13] Voice 35: So there again, I think at some point we're going to have to bite the bullet and find shorter, simpler ways to get the message across of the changes that we want to have, but maybe not be quite so specific about what the changes should be.

[1:23:28] Voice 35: I also think it's important to note that each local trust committee has very different demands on it.

[1:23:33] Voice 35: And so some of the things that we, for instance, on Main Island would probably never need an OCP.

[1:23:39] Voice 35: Another local trust committee obviously will need that.

[1:23:43] Voice 35: That may change over time.

[1:23:45] Voice 35: But certainly a lot of good work's gone into both the handbook and the implementation.

[1:23:51] Voice 35: I just think you're coming up to a time where we're finishing off this term

[1:23:56] Voice 35: and we need to get ready for the next term and use those tools for the new trustees coming in.

[1:24:02] Voice 35: So thank you, once again, staff, for doing the work, and I look forward to seeing it in a printed

[1:24:07] Voice 35: form as well. Thank you.

[1:24:10] Voice 25: Thank you. Trustee Campbell? No. Trustee Bork?

[1:24:19] Voice 31: Hello, yes, and I'm

[1:24:20] Voice 31: appreciating the reverse alphabet, because it means I do get to go a little bit

[1:24:26] Voice 31: later and have

[1:24:26] Voice 1: of

[1:24:26] Voice 31: digested some of what has been said before um which is the reverse of usual um and yeah i mean

[1:24:33] Voice 31: the the downside to that is obviously a lot of things that that i would have said have also have

[1:24:38] Voice 31: already been said but i i wanted to just um yeah first off um like huge appreciation this is

[1:24:45] Voice 31: obviously a massive document and and the result of quite a lot of work uh from from jason especially

[1:24:53] Voice 31: as he's taking over a new RPM role. So hats off to you. Absolutely. Um, and yeah, I mean,

[1:24:59] Voice 31: I want to sort of echo what my fellow trustee from Denman said in terms of this being a really

[1:25:04] Voice 31: valuable, uh, you know, potentially a really valuable resource, having a handbook like this,

[1:25:09] Voice 31: um, you know, and I, I, I take trustee fast points and that, you know, there are resources

[1:25:15] Voice 31: that exist at other places, but I do think that trustee fast has the, the, the advantage of having

[1:25:20] Voice 31: being a trustee for some time and it's that those those those resources are not necessarily collated

[1:25:25] Voice 31: and if you don't come from a a related field you may not necessarily have access to those so i

[1:25:32] Voice 31: think it is valuable to have those things but i agree and i think her point that they're referenced

[1:25:36] Voice 31: in this is really valuable so it it points you towards other resources too but as someone who

[1:25:41] Voice 31: felt um pretty under resourced at the beginning of term um and has done a lot of learning the

[1:25:47] Voice 31: the hard way. It's really valuable to have a tool like this. And I think that's a really good thing

[1:25:52] Voice 31: to do. In terms of the implementation plan, I'm a little bit more along the lines of, I think,

[1:26:00] Voice 31: where Trustee Middleton was feeling. I feel like there's some serious or there's going to be some

[1:26:05] Voice 31: likely. I think it's hard to see a world in which there aren't some significant changes in how the

[1:26:13] Voice 31: policy statement comes together i said this before my experience of working through the

[1:26:20] Voice 31: policy statement this term has been a struggle um it's it's hard to grapple with a document that

[1:26:25] Voice 31: that exists uh in a in a black box at the start of term uh and is predicated on work from a previous

[1:26:34] Voice 31: body um that you can't touch for a while and then you start to sort of hit the ground running with

[1:26:39] Voice 31: a bunch of input on a thing that you didn't touch to begin with. And my general desire for the

[1:26:47] Voice 31: policy statement is that it would be a concise, a much more concise document than we have currently

[1:26:53] Voice 31: that sort of gives some high level direction. In terms of things that were talked about early in

[1:26:59] Voice 31: this sort of round table, you know, the concern, and I think it was the chair who was referencing

[1:27:05] Voice 31: that there'd be some concern about any LTC that was completely out to sea in terms of

[1:27:13] Voice 31: advancing work that wasn't going to be supported by the executive. I mean, part of the mechanism,

[1:27:19] Voice 31: part of the reason that we are federated in the way that we are, where there is an executive

[1:27:22] Voice 31: member on each LTC, I would hope that the EC is never caught completely unaware by that kind of

[1:27:29] Voice 31: work. You have a member that is on one of those LTCs, they should presumably know if they're going

[1:27:34] Voice 31: down a strange rabbit hole. And hopefully they would also be advising the local trustees to that

[1:27:44] Voice 31: effect. But yeah. And so in terms of the implementation plan, yeah. And it also is,

[1:27:52] Voice 31: I think Trustee Dodds was saying, this is a tremendous amount of work. This is more than

[1:27:56] Voice 31: a year's worth of work just on the page that Trustee Elliott was talking about. This is a lot

[1:28:02] Voice 31: lot of stuff so i'm i'm extremely pro uh you know providing comprehensive reference material

[1:28:09] Voice 31: um and i i want this to be an excellent tool i totally agree with that it is not a public

[1:28:16] Voice 31: facing document obviously as people have said they're more than welcome to look at it but

[1:28:20] Voice 31: the intention is for this is for trustees um and uh you know and it should be a touch point

[1:28:28] Voice 31: for staff staff should understand how trustees have been trained to to interface with the the

[1:28:32] Voice 31: material but um you know staff also have very different metrics of how they're going to interface

[1:28:37] Voice 31: with the work um so i i think that's that's all really helpful the the implementation plan i

[1:28:45] Voice 31: because i think there's gonna be so much so much that may change um i i think it possibly is a

[1:28:52] Voice 31: little bit putting the cart before the horse but i mean i i but i also you know sort of agree i

[1:28:56] Voice 31: I think Trustee Elliott has said that this work is valuable.

[1:29:00] Voice 31: I think we don't necessarily need to wait

[1:29:03] Voice 31: for the policy statement to be landed

[1:29:04] Voice 31: to be working on this sort of stuff.

[1:29:06] Voice 31: It is important to do this work in parallel

[1:29:10] Voice 31: to the level that we have the capacity.

[1:29:13] Voice 31: And by that, I mean, Jason.

[1:29:15] Voice 31: So yeah, anyways, there's a lot of really good stuff here.

[1:29:18] Voice 31: I appreciate the work.

[1:29:21] Voice 31: I want us to have good tools

[1:29:24] Voice 31: that are uh aids for trustees i don't want us to be creating a lot of material that's super

[1:29:30] Voice 31: prescriptive um and i i think we're going to see some sea changes in the in the policy statement

[1:29:36] Voice 31: potentially uh next term so i'd be hesitant to get too far in crafting the the road laying down

[1:29:43] Voice 31: track before we've got a train built is yeah

[1:29:47] Voice 26: anyways thanks very much uh thank you uh trustee

[1:29:55] Voice 26: Keep bowling.

[1:30:00] Voice 3: I am very appreciative of being able to listen to everything.

[1:30:05] Voice 3: So thank you all for your input.

[1:30:09] Voice 3: I'm kind of along the lines of everything we've got in principle is good,

[1:30:16] Voice 3: but it is overly wordy and too much and too complex for the scale of the problem.

[1:30:25] Voice 3: I feel like, you know, the trust policy statement should be much simpler, more a guideline, a high-level guideline.

[1:30:34] Voice 3: And, you know, I think about the work that went into the OCPs and the LUBs and the fact that this is coming from the top down in a way that will make those almost seem not exactly obsolete,

[1:30:51] Voice 3: obsolete, but as though they're out of date and need to be entirely redrafted.

[1:30:56] Voice 3: I think there's too much direction and directive material.

[1:31:01] Voice 3: I listened to

[1:31:04] Voice 3: Janine and Sam and I picked up the words

[1:31:07] Voice 3: concise, simple, not prescriptive, and variations in what's needed by

[1:31:13] Voice 3: different islands. I look at it and I think,

[1:31:17] Voice 3: think you know there's so little in that that saturn actually needs that wading through it is

[1:31:25] Voice 3: difficult and i do like the idea of having a handbook with examples i like the structure

[1:31:32] Voice 3: and the ideas behind how the material has been put together very much i like the idea of of the

[1:31:40] Voice 3: handbook with you know as different islands may choose to do different things those examples

[1:31:46] Voice 3: examples are available because I do struggle with the fact that we don't really hear what's

[1:31:53] Voice 3: going on on other islands very well I know it's not anybody's fault in particular but it's

[1:31:58] Voice 3: it is difficult when you um have no sense of you know do I have to invent the wheel my you know do

[1:32:06] Voice 3: we do we each have to invent the wheel so I would say we should pause I don't think um there's I

[1:32:15] Voice 3: i think this will be a useful document for new trustees i suggest they read the handbook before

[1:32:21] Voice 3: they read anything else and that um we should but we should pause i would like to think that

[1:32:28] Voice 3: it will become much more simple and and much easier to understand thank you

[1:32:35] Voice 23: thank you very

[1:32:37] Voice 23: much trustee bernardo thank

[1:32:46] Voice 8: you um been very helpful to listen to the other trustees and

[1:32:52] Voice 8: their perspectives. And I think these two items that we have before us, I think they provide us

[1:33:01] Voice 8: with an important opportunity to step back and look at the TPS project from 30,000 feet and

[1:33:12] Voice 8: possibly reconsider our overall strategy with respect to it. I'll deal with the two items in

[1:33:19] Voice 8: in turn the first is the the handbook the theory of the thing i think uh makes sense i mean it

[1:33:26] Voice 8: makes sense to provide some interpretive guidance to local trust committees uh uh once we have a

[1:33:33] Voice 8: trust policy statement um because you know local trust committees when they are going to be doing

[1:33:40] Voice 8: their work just as they do now we'll be doing it together with staff and staff will be highlighting

[1:33:46] Voice 8: lighting aspects and we'll be vetting the work that the LTC does against the trust policy

[1:33:50] Voice 8: statement and make sure it conforms with it. But I think we need to be mindful of what the

[1:33:56] Voice 8: proper scope of a thing like the handbook could be. The heart of the trust is the local trust

[1:34:02] Voice 8: committees. It's the local trust committees exercising their statutory discretion to address

[1:34:07] Voice 8: local conditions with a view to advancing the object of the trust. That's how the act is

[1:34:14] Voice 8: structured. That means local trust committees aren't just entitled, but are actually obligated

[1:34:20] Voice 8: to apply whatever TPS happens to be enforced at the time, according to their best judgment,

[1:34:27] Voice 8: of course, with staff's guidance, that's an important component of it. But the interpretation

[1:34:33] Voice 8: starts at the local trust committee level. And I worry about a document like this having

[1:34:39] Voice 8: unintended consequences, because what I'm worried about is the centralizing of guidance

[1:34:44] Voice 8: guidance in such granular detail that it would have the effect of feathering the discretion of

[1:34:52] Voice 8: the local trust committees, or at least sending that message. And also, I worry that we might

[1:35:01] Voice 8: risk setting up a process that because we have so much detail in this guidance document,

[1:35:09] Voice 8: that EC comes to believe that its role is to veto reasonable interpretations from LTCs,

[1:35:17] Voice 8: because it has a different view of things. It has a different perspective on what the outcome

[1:35:21] Voice 8: should be. So separate from that, and it's sort of related to it, though, it seems to me that

[1:35:30] Voice 8: it's premature to develop a handbook, or sorry, to develop a content for this handbook. You know,

[1:35:36] Voice 8: structure, design, that's one thing, but the content, before we actually have a trust policy

[1:35:42] Voice 8: statement that we're all behind, or most of us are behind, and I appreciate, I have some

[1:35:47] Voice 8: compassion for staff here i mean they're bringing to us basically uh work product that's to fulfill

[1:35:53] Voice 8: a directive with the staff of the trust council from back in 2022 that's their job

[1:36:01] Voice 8: but you know um having said that you know they've done their part but i think we need to rethink

[1:36:07] Voice 8: what we're doing with this handbook because you know um where i'm standing i think we should be

[1:36:13] Voice 8: settling on the destination before we try to draw the map that gets us there and um that's i think

[1:36:21] Voice 8: to a certain extent where um this handbook is going and my suggestion would be put it on the

[1:36:28] Voice 8: shelf until we actually have a trust policy statement that is um that will provide the

[1:36:37] Voice 8: heart of the things that need you know they need to be guidance needs to be provided about

[1:36:42] Voice 8: kind of related to that point is I'm a little uneasy uncertain about the concept of an

[1:36:51] Voice 8: implementation plan when what we're talking about is a policy which is supposed to be guidance

[1:36:59] Voice 8: not a project implementation plan to my ear at least or to my thinking seems a little overly

[1:37:09] Voice 8: directive. I could be wrong about that. But if the concept is that there should be

[1:37:15] Voice 8: some kind of an implementation to have an area-wide policy that is treated as kind of

[1:37:22] Voice 8: a set of area-wide objectives, that's not quite the same thing. So, I'm uncertain about the intent

[1:37:31] Voice 8: and I worry about what might be kind of an inadvertent drive towards uniformity,

[1:37:38] Voice 8: which I don't think is appropriate. So that brings me to the second point, which is the

[1:37:42] Voice 8: second thing before us here, which is the updating the project charter. Again,

[1:37:51] Voice 8: that makes sense, given the reality of where we're at right now. I mean, we're still in the

[1:37:58] Voice 8: continuing challenge of trying to get to a trust policy statement. And, you know, first reading

[1:38:06] Voice 8: is not the same as having arrived at consensus it's an attempt to move the ball forward but

[1:38:15] Voice 8: there's plenty uh uh areas of disagreement and uncertainty that need to be resolved and that's

[1:38:22] Voice 8: just going to be amplified once we have a new trust council because there's going to be new

[1:38:26] Voice 8: people who can have their own opinions about things and i think we have to be pretty sober

[1:38:30] Voice 8: we're about that what we're looking at is the likelihood of there being a pretty strong push

[1:38:40] Voice 8: to reboot a lot of the stuff that's already been done a lot of the work that's already been

[1:38:44] Voice 8: developed i'm sorry to say is uh there's going to be people coming on board who are just going to

[1:38:49] Voice 8: argue about it and they're not going to agree and um i i think we need to deal with the the elephant

[1:38:58] Voice 8: and in the room, which is, that's a challenge we've been facing from the start.

[1:39:02] Voice 8: I mean, let's take a breather here.

[1:39:05] Voice 8: It's kind of astonishing when you think about where we're at.

[1:39:08] Voice 8: This project started in 2019.

[1:39:10] Voice 8: We're now revising our completion target to 2029.

[1:39:16] Voice 8: That's 10 years.

[1:39:18] Voice 8: I mean, that should be telling us there is something that isn't working with how we're

[1:39:25] Voice 8: doing this.

[1:39:27] Voice 8: We all got our opinions about those things.

[1:39:29] Voice 8: and I won't burden you with all of mine, but there's something about this process that isn't

[1:39:38] Voice 8: working. And part of that is, and I think we need to be clear-sighted about that, is we have

[1:39:47] Voice 8: difficulty getting to clear, simple language that we all can get behind. Because the argument about

[1:39:56] Voice 8: out the object of the trust remains a lot of controversy in the communities that we represent.

[1:40:03] Voice 8: We're reflective of the strains that are out there. So how do we resolve that? I don't know,

[1:40:11] Voice 8: but I do think we should take seriously the idea that maybe we ought to rethink our strategy

[1:40:19] Voice 8: about how we develop this thing. I mean, one idea that's popped into my head, which I'm sure plenty

[1:40:27] Voice 8: people would disagree with is maybe we could amend the project charter to include something like

[1:40:34] Voice 8: a stage where there's a select committee that tries its hand at rewriting the draft

[1:40:41] Voice 8: so that it's appropriately sensitive in a balanced way to the diverse expectations of the staff

[1:40:48] Voice 8: or of the of the public because at the end of the day the trust policy statement is a political

[1:40:53] Voice 8: document, policy, politics. That's how it works. And our goal here, and we're doing what the statute

[1:41:01] Voice 8: tells us to do, is to develop an overarching policy to help shape the politics in the trust

[1:41:10] Voice 8: area. We keep lobbying conflicting expectations to the staff. They come back with work product

[1:41:21] Voice 8: diligently and then we continue with the conflict we continue with the debate because we actually

[1:41:29] Voice 8: had never made up our minds in the first place we had never said look that's going to be the

[1:41:33] Voice 8: direction um some mechanism where the trust council itself trustees themselves put their

[1:41:42] Voice 8: hands around the idea of coming up with the policy direction the pure policy direction of

[1:41:48] Voice 8: this thing might work it might not and you know other trustees may disagree with the idea that

[1:41:54] Voice 8: we think it's just hazardous to to put something like this in the hands of trustees but at the end

[1:41:58] Voice 8: of the day it is our decision and other trustees will have other ideas what i'm getting at here

[1:42:04] Voice 8: is not that we necessarily do that with the select committee or not it's that um the trust policy

[1:42:10] Voice 8: statement is supposed to express trust council's vision of the way forward for the trust area

[1:42:15] Voice 8: it should be an expression of our leadership at trust council we are supposed to rise above our

[1:42:23] Voice 8: local concerns and to think in a big way i'm not convinced we've been doing that often when we

[1:42:31] Voice 8: discuss it and i'm not alone and i do it too you know we bring our anxieties about our local areas

[1:42:37] Voice 8: to the trust policy statement and you know the wrangling continues but the one thing i'm pretty

[1:42:44] Voice 8: pretty sure about is the act doesn't contemplate that the trust policy statement is going to be so

[1:42:50] Voice 8: directive that it requires an implementation plan that is super granular. Again, that goes back to

[1:43:04] Voice 8: my point about the local trust committees having to exercise discretion to make decisions that

[1:43:08] Voice 8: work for their areas. So I'm a little uneasy about that, like I said before, about the idea of

[1:43:16] Voice 8: somehow setting up some schematic that is supposed to apply to the trust area generally

[1:43:20] Voice 8: in order to achieve outcomes for the trust area generally. That's not really the design of the

[1:43:27] Voice 8: act. I view the trust policy statement as a much more general document. Whether I'm right or wrong

[1:43:33] Voice 8: about that, I do think we are overdue at Trust Council to take ownership of this project.

[1:43:41] Voice 8: I mean, come on, 10 years? Really? World War II took six. We can't do a trust policy statement?

[1:43:51] Voice 8: Let's be honest with ourselves. There is something not working about how we're doing this.

[1:43:57] Voice 8: We keep throwing these conflicting expectations on staff. The community remains divided. It doesn't

[1:44:03] Voice 8: really understand some of the things that we're saying. There's a tremendous amount of confusion

[1:44:07] Voice 8: about there about the object of the act and and there are people out there who seem to think that

[1:44:12] Voice 8: this trust council wants to basically shred our environmental focus which is absolutely not true

[1:44:18] Voice 8: you know balance doesn't necessarily doesn't doesn't mean that at all so we shouldn't be

[1:44:24] Voice 8: surprised that right now that this debate keeps going on so somehow we've got to find a way to

[1:44:30] Voice 8: end that and um we and what i'm getting at here is um in the trust in in working with this uh um

[1:44:41] Voice 8: project charter i think we need we should probably be doing be doing quite a bit more work on that

[1:44:48] Voice 8: with a view council excuse me

[1:44:52] Voice 23: i i really appreciate that you're getting into the

[1:44:54] Voice 23: project charter now um i'd like to stay focused on these two documents

[1:44:59] Voice 23: could you summarize on these two documents i know you're i

[1:45:03] Voice 8: think well isn't the project charter one

[1:45:06] Voice 8: of them like we had this update uh that's

[1:45:10] Voice 23: another item that we'll have on the agenda later

[1:45:12] Voice 8: uh

[1:45:14] Voice 8: the

[1:45:15] Voice 23: implementation plan and the uh companion document yeah

[1:45:20] Voice 8: fair enough um anyhow uh i just

[1:45:23] Voice 8: You caught me in my last sentence, so now I'm really annoyed because I was just about ready to put a button on it, and I'm stumbling.

[1:45:34] Voice 8: My basic point here is we need to give the next trust council an avenue to get to the destination we weren't able to get to.

[1:45:47] Voice 8: I think the time, I mean, we're running out of time here.

[1:45:50] Voice 8: Let's step back.

[1:45:51] Voice 8: We're not going to make this happen.

[1:45:53] Voice 8: Let's get away from the granular details.

[1:45:55] Voice 8: Let's think about the big picture. Let's change the methodology to give the next trust council a better chance of reaching a genuine consensus that can be supported by all of our communities as much as possible.

[1:46:11] Voice 8: That probably means the document has to be a lot simpler, has to be more visionary.

[1:46:18] Voice 8: It'd be nice to have a document where the language sings a little bit.

[1:46:22] Voice 8: but anyhow let's give the the next um trust council the tools that they need to to to try

[1:46:30] Voice 8: to get to the to where we all want to get to which is a a common understanding of the direction that

[1:46:35] Voice 8: we want for the trustee area and i i really don't think on the very basics on the things that are

[1:46:39] Voice 8: most important there really isn't any disagreement we all want a trust area that um respects the

[1:46:47] Voice 8: environment, acknowledges and respects the interests of First Nations, supports communities

[1:46:54] Voice 8: and respects individual property owners as well. We want it to be balanced. We want it to be fair.

[1:47:00] Voice 8: I think we can get there. Thank you.

[1:47:03] Voice 22: All right. Thank you. Trustee Allen.

[1:47:08] Voice 22: Trustee Allen's gone? Yeah. Trustee Lockham.

[1:47:13] Trustee Luckham: Oh, goodness gracious me. Thank you.

[1:47:16] Trustee Luckham: Thank you. I

[1:47:18] Trustee Luckham: apologize for arriving late and not attending yesterday. Life's complexities

[1:47:23] Trustee Luckham: get in the way. And, you know, I'd say life's complexities get in the way of Trust Council's

[1:47:32] Trustee Luckham: work. This is a good document, is an essential document to move forward. Sometimes it seems

[1:47:47] Trustee Luckham: like it's like a truck that's stuck in the mud now depending on how heavy your foot is on the

[1:47:54] Trustee Luckham: accelerator you don't go anywhere or if you're too light on the accelerator you just sink further

[1:47:59] Trustee Luckham: into the mud um the truth is is i think we've gotten in our way um through this term um there's

[1:48:17] Trustee Luckham: an election coming up around the corner um what i think is critical is for a new council that will

[1:48:27] Trustee Luckham: will choose of its own accord what it pays attention to.

[1:48:35] Trustee Luckham: What we need to do is send some messaging

[1:48:39] Trustee Luckham: about what we think.

[1:48:40] Trustee Luckham: It's kind of like the notion there of first reading,

[1:48:44] Trustee Luckham: you know, this is what we think, what do you think?

[1:48:49] Trustee Luckham: And all of this work is essential to move the dial

[1:48:54] Trustee Luckham: towards a better policy statement.

[1:48:58] Trustee Luckham: And all of this, whatever work we do

[1:49:00] Trustee Luckham: and all of the work that we do um has to um unless we want to turn back to the dark ages in some

[1:49:10] Trustee Luckham: respects um has to recognize the natural environment the communities and most significantly

[1:49:20] Trustee Luckham: the indigenous people of this land their rights um we have to work towards equity and justice

[1:49:30] Trustee Luckham: us the world is changing around us in fact moving ahead of us and we're stuck in the mud while the

[1:49:41] Trustee Luckham: rest of the caravan is moving on and we need to contribute in an important way in the work that

[1:49:47] Trustee Luckham: the island's trust has before it land use management in the indigenous territories of the

[1:49:56] Trustee Luckham: the Orange Trust area. And we need to get on with that. And we spend a lot of time spinning our

[1:50:04] Trustee Luckham: wheels and simplifying things, making things more complex. It's like a tug of war, actually.

[1:50:13] Trustee Luckham: So let's advance this. Let's provide some materials for a future trust council to determine

[1:50:21] Trustee Luckham: and what it is that we thought over the last four years.

[1:50:25] Trustee Luckham: And I wish them every bit of success.

[1:50:28] Trustee Luckham: Thank you, that's it.

[1:50:30] Voice 23: Thank you, Trustee Loughlin.

[1:50:32] Voice 23: Turn back to Senior Policy Advisor, Jason Yeomans.

[1:50:36] Voice 23: You asked for 26 opinions and you get,

[1:50:39] Voice 23: I don't know, about 150.

[1:50:41] Voice 23: But are there things that you heard that you felt were,

[1:50:44] Voice 23: you know, that you'd like to understand more

[1:50:47] Voice 23: or that you felt you heard opposites of

[1:50:50] Voice 23: that need further thoughts.

[1:50:53] Voice 23: So this is your chance to sort of seek clarity

[1:50:56] Voice 23: on what you just heard.

[1:50:59] Voice 1: Sure.

[1:51:03] Voice 1: We knew this is a potential danger going into this

[1:51:07] Voice 1: when things are provided simply for discussion

[1:51:09] Voice 1: with no decision point

[1:51:11] Voice 1: that you do get a variety of different opinions.

[1:51:14] Voice 1: So I guess maybe I would say that

[1:51:17] Voice 1: barring any resolutions that should emerge

[1:51:20] Voice 1: about either of these items when you go back into regular trust council, if any trustees do propose

[1:51:25] Voice 1: to shift things in a significantly different direction. My default assumption is that we will

[1:51:34] Voice 1: proceed on the present course, not with, I don't think with great urgency, but generally the

[1:51:43] Voice 1: The companion handbook seemed to be well received as a product to assist trustees with their own understanding of the authorities that they have available to them and would be a valuable resource during trustee orientation.

[1:52:01] Voice 1: So for the time being, we've been given direction by Trust Council to develop this handbook.

[1:52:06] Voice 1: We have a draft.

[1:52:07] Voice 1: We can continue to refine it in part based on some of what we've heard today.

[1:52:11] Voice 1: But I guess the default position is that that work would continue. On the implementation side of things, you know, there will need to be some sort of implementation plan at some point. And this is us just trying to get ahead of that and particularly identify the things that probably need to be in place before or simultaneous to the adoption of the bylaw.

[1:52:35] Voice 1: That's kind of the most important thing for us to understand is what actually needs to be ready to go when the bylaw is adopted. And so I think that work would continue. Again, not with great urgency necessarily, but it's important work to do.

[1:52:53] Voice 1: let's see i think that's all i'd really say for now just on on the implementation plan side of

[1:52:59] Voice 1: things what i was hoping to convey from this and of course if we do continue to work on

[1:53:04] Voice 1: implementation planning it will grow further refined and eventually be presented to trust

[1:53:10] Voice 1: council for decision of one sort or another and obviously we haven't touched on resources

[1:53:17] Voice 1: required in order to do all the things that are laid out in that implementation plan because

[1:53:20] Voice 1: that's going to probably have a significant impact on how trust council chooses to move it forward

[1:53:25] Voice 1: and we would likely give options you know that would um have sort of different corresponding

[1:53:35] Voice 1: resource requirements with them you know ranging from and and whenever i've talked about

[1:53:39] Voice 1: implementation with with my colleagues on staff we talk about that it is actually a wide spectrum

[1:53:45] Voice 1: of how this thing actually lands the current policy statement that we have in place exists

[1:53:50] Voice 1: primarily as the as the directives only checklist and that's like largely the way that it lives

[1:53:56] Voice 1: within the organization currently is as a tool to assess local bylaws that could be the case with

[1:54:04] Voice 1: a new policy statement as well it probably shouldn't be because the policy statement

[1:54:07] Voice 1: makes new commitments that would require us to look inward and and figure out what needs to

[1:54:13] Voice 1: change in our processes and in the way that we resource different things and what projects would

[1:54:18] Voice 1: be needed to to move the new policy statement forward but there there's a spectrum of ways that

[1:54:22] Voice 1: a new policy statement could be implemented and we would want to provide trust council with sort

[1:54:26] Voice 1: of a more fulsome understanding of where it could fall in that spectrum um yep that's it

[1:54:39] Voice 1: the discussion has been really helpful um and and we knew we would get a range of opinions and and

[1:54:45] Voice 1: like at the staff level we've thought all of those thoughts as well right like much of

[1:54:51] Voice 1: much of what we've heard today is reflected in the type of discussions that we have when we get

[1:54:56] Voice 1: together to talk about this um thank you well

[1:55:00] Voice 23: i really i really thank you for bringing these

[1:55:02] Voice 23: forward i think the trustees uh for providing that uh their what how how it landed and what

[1:55:09] Voice 23: they saw and their thoughts so thank you to everyone um i think at this time we can leave our

[1:55:16] Voice 23: our Committee of the Whole, if that's okay with you.

[1:55:20] Voice 23: These items still remain on the agenda.

[1:55:22] Voice 23: So if a motion is in the brewing,

[1:55:25] Voice 23: I would assume that you were thinking about it,

[1:55:27] Voice 23: putting it to staff and being prepared to bring it

[1:55:31] Voice 23: if that's something that came to someone.

[1:55:34] Voice 23: So with that, I'm gonna look to Trustee Maude

[1:55:37] Voice 23: to resolve us out of the Committee of the Whole.

[1:55:43] Voice 36: i'll move the community the whole uh move to rise and report back to trust council

[1:55:48] Voice 36: is

[1:55:49] Voice 23: there a second second by trustee forthwick there is no discussion on this motion so i'm

[1:55:56] Voice 23: calling the vote all those in favor yeah

[1:56:10] Voice 11: 15.

[1:56:12] Voice 23: all right lower

[1:56:13] Voice 23: your hands be fair anyone opposed

[1:56:19] Voice 23: there we go uh none opposed so uh we are out of in camera i am conscious of the time uh i think

[1:56:25] Voice 23: starting something else right now before lunch probably doesn't make sense um so look to staff

[1:56:33] Voice 23: what time should we come back from lunch just plan on the regular 12 45 okay so trust me you

[1:56:38] Voice 23: get a little extra few minutes for your lunch so we'll return um at 12 45 so uh see you shortly

[1:56:48] Voice 23: i

[1:56:54] Voice 29: have one quick technical question outside of the meeting um because of the power outage here

[1:56:59] Voice 29: i'm going to have to shut everything down just to conserve power um so i have no problem using

[1:57:06] Voice 29: the same link to get back into the meeting correct correct okay thank you i see

[2:35:29] Voice 26: trustees uh

[2:35:30] Voice 23: welcome back from uh your lunch break uh we're going to reconvene our meeting um

[2:35:38] Voice 23: i'm proposing we go back to uh complete our conversation on item 12.2.1 in the planning

[2:35:46] Voice 23: services section uh following that we'll just we'll go to uh trust area services and order

[2:35:53] Voice 23: in the agenda with one potential minor exception we have some of our staff that

[2:36:05] Voice 23: are that are not here we may have to wait for one item because of that one

[2:36:12] Voice 23: that's the reconciliation plan I'm sorry so that's okay that's where we see I see

[2:36:22] Voice 23: a question is that a question to trustee elliott yeah

[2:36:26] Trustee Elliott: um so if i have a motion related to 13.15

[2:36:30] Trustee Elliott: and 13 one yes we would deal with it then when you

[2:36:35] Trustee Elliott: pull it up correct

[2:36:37] Voice 23: we'll uh deal with those

[2:36:40] Voice 23: and in order um so if you have one related to the companion handbook and then the uh implementation

[2:36:46] Voice 23: plan will deal with them in order of where they are that's where we'll take the motions if that's

[2:36:50] Voice 23: okay so that we can keep on things moving so with that i think director cermak are you still here

[2:36:58] Voice 23: yes you are there you are director cermak i know we made you present your staff report at the end

[2:37:02] Voice 23: of the day you might want to give us the cliff notes version of your staff report and uh carry

[2:37:08] Voice 23: on with the um uh with the conversation so item 12.2.1 it's on page 227 of the agenda package

[2:37:17] Voice 23: This is the First Nations Referral Procedures Update, First Nations Referral Workplan, Request for Decision.

[2:37:23] Voice 23: So over to you, Director Cermak.

[2:37:25] Voice 34: Thank you, Chair. Good afternoon, everybody.

[2:37:29] Voice 34: I'll give you a quick recap.

[2:37:31] Voice 34: Staff are requesting you to approve an operational workplan that implements three years of Trust Council's direction

[2:37:36] Voice 34: on referral timelines, communications, and engagement with First Nations.

[2:37:41] Voice 34: It does not change policy.

[2:37:42] Voice 34: policy. Trust Council asked for clearer, more predictable referral processes and stronger

[2:37:48] Voice 34: communications with nations. This work plan provides the structure to deliver those improvements

[2:37:53] Voice 34: and will continue to evolve as relationships deepen and become ever more meaningful. The

[2:37:59] Voice 34: work plan is just one implementation step within the draft Indigenous Relations Action

[2:38:04] Voice 34: Plan. It aligns with the Islands Trust Act, Local Government Act, Declaration Policies,

[2:38:09] Voice 34: Policy 611 and the strategic plan.

[2:38:12] Voice 34: It overlaps with the 26 plus First Nations territories

[2:38:16] Voice 34: or the 27 territories that's ever evolving number.

[2:38:19] Voice 34: We engaged a meaningful cross-section of nations and staff,

[2:38:23] Voice 34: and the plan is intentionally designed to adapt as further conversations occur.

[2:38:27] Voice 34: What we consistently heard from the nations and staff

[2:38:31] Voice 34: are a need for clearer

[2:38:34] Voice 34: timelines, consistent communication,

[2:38:36] Voice 34: communication, predictable processes, follow-up after decisions are made, and clarity on cumulative

[2:38:42] Voice 34: and cultural impacts.

[2:38:44] Voice 34: In response, this work plan proposes to extend referral timelines from 60 to 90 days, establishes

[2:38:51] Voice 34: consistent procedures and updated staff guidance, improves communication materials, ensures

[2:38:56] Voice 34: post-decision follow-up, clarifies staff roles, and embeds continuous improvement mechanisms

[2:39:02] Voice 34: into the plan itself.

[2:39:04] Voice 34: These are all administrative improvements and not policy changes.

[2:39:07] Voice 34: So Trust Council has set the vision and the direction.

[2:39:10] Voice 34: Staff have prepared the practical operational pathway to advance reconciliation or to, I

[2:39:15] Voice 34: should say, advance or operationalize reconciliation in a day-to-day work program.

[2:39:19] Voice 34: And we ask you to endorse this work program so we can begin.

[2:39:24] Voice 23: Right.

[2:39:24] Voice 23: So I'll first begin with any questions you have in regard to the staff report as presented.

[2:39:30] Voice 23: So, Trustee Bernardo, then Trustee Elliott.

[2:39:34] Voice 8: Thank you.

[2:39:38] Voice 8: I don't know what to make of the Director Cermak's remark that it doesn't change policy

[2:39:44] Voice 8: because it's an operational policy for referrals that does seem to contemplate some changes

[2:39:59] Voice 8: changes that or directions that are articulated in the draft trust policy statement, but I'm not

[2:40:07] Voice 8: sure that they've actually been adopted. Specifically, I'm looking at item three and item

[2:40:13] Voice 8: five in your operational plan. But before we get into that, just as a procedural matter for the

[2:40:20] Voice 8: chair, I don't understand why we're dealing with this now, because we heard from Director Shermak

[2:40:27] Voice 8: earlier is very clear about this that the this is a component of the um uh to implement um

[2:40:35] Voice 8: the indigenous relations action plan which is up for debate later so uh shouldn't we be discussing

[2:40:43] Voice 8: the the plan that has yet to be adopted before we are asked to implement a component of that plan

[2:40:51] Voice 8: I

[2:40:54] Voice 23: don't know. I'll look to staff on any thoughts. I know this is a discreet and

[2:40:59] Voice 23: important piece of work that affects us at our local trust committees. Any thoughts from staff?

[2:41:05] Voice 23: Sir,

[2:41:06] Voice 34: thank you, staff. I should have been, through the chair, should have been

[2:41:09] Voice 34: clear about that, that it is in fact a draft Indigenous Relations Action Plan. And agreed,

[2:41:14] Voice 34: this has been evolving over the last few years as has the renewal of what was the Reconciliation

[2:41:19] Voice 34: action plan to now the relations action plan and as I reported at previous trust councils

[2:41:25] Voice 34: we were hoping to nest this work plan within that strategy it is a fair assessment to say that

[2:41:32] Voice 34: one hasn't been adopted but this as an operational procedure we were trying to contextualize it

[2:41:37] Voice 34: within a strategy so you saw the greater trust council policy in greater trust council strategy

[2:41:42] Voice 34: but in terms of this work plan we see it as primarily operational and a very small subset

[2:41:48] Voice 34: of it so it nests easily within there and I'm reasonably confident that

[2:41:52] Voice 34: regardless of which direction you go in adoption of your greater strategies and

[2:41:57] Voice 34: plans that this this will fit within it

[2:42:00] Voice 8: so chair what is the are we going to

[2:42:06] Voice 8: proceed with this or put it off until after we've dealt with the action plan I

[2:42:11] Voice 23: think we should proceed with this at this moment we can have comments on it

[2:42:14] Voice 23: if if you wish to hold off on endorsing it until after you have that other

[2:42:19] Voice 23: discussion that would be fair but I think at this point let's direct

[2:42:22] Voice 23: questions to director Cermak on understanding the work that's before you

[2:42:28] Voice 23: here and like I said if you wish to hold off on endorsing until after that other

[2:42:33] Voice 23: plan that's how we could handle that so do you have questions

[2:42:37] Voice 23: I do

[2:42:38] Voice 8: I do have a

[2:42:39] Voice 8: couple of questions for the director dr. Cermak if we could go to items three

[2:42:46] Voice 8: and five, item three talks about referring discretionary planning applications to First

[2:42:53] Voice 8: Nations. I'm not sure. In fact, I don't know what that means. And I also don't know what item five

[2:43:00] Voice 8: means when it says encouraging applicants to engage with First Nations for submitting

[2:43:08] Voice 8: applications. Could you elaborate what that means? Because especially with item five,

[2:43:14] Voice 8: I'm wondering, I'm thinking I can see definitely some applications in connection with certain development permit areas that it might be feasible and wise and appropriate to approach the relevant First Nation that has an interest in that area, specifically shoreline things, what I'm thinking about.

[2:43:39] Voice 8: out. But there are also other applications that, frankly, would seem to be irrelevant beside the

[2:43:45] Voice 8: point. And I'm just wondering why we're talking about all, you know, applications, all applicants.

[2:43:55] Voice 8: And one of my concerns here is it's, I'm wondering about the additional cost and delay on applicants

[2:44:00] Voice 8: and things like that, that may be unnecessary. And it, you know, without it, and it may not be

[2:44:10] Voice 8: helping advance either First Nation interests or reconciliation. So, you know, sorry, I'm not

[2:44:15] Voice 8: any clearer about this, but I really don't understand what we're getting at. Like what

[2:44:19] Voice 8: is operationally, what are we trying to achieve with items three and five? And what's the intent

[2:44:24] Voice 8: here?

[2:44:27] Voice 34: Through the chair? So starting with number three, in terms of 60 days to 90 days, we've heard

[2:44:34] Voice 34: from First Nations that when we do refer things to them, that they would appreciate more time.

[2:44:38] Voice 34: so I think that's pretty self-evident but the question you had was about discretionary planning

[2:44:44] Voice 34: or as we have a footnote at the bottom of the about semi-discretionary and I think there's a

[2:44:50] Voice 34: lot to unpack in there and that is so with discretionary it's pretty straightforward with

[2:44:59] Voice 34: rezoning applications and variance permits and temporary use permits that there's the LTCs may

[2:45:06] Voice 34: or may not issue those things. Items like development permits and heritage alteration

[2:45:11] Voice 34: permits, those are semi-discretionary whereby you have a set of guidelines and objectives,

[2:45:16] Voice 34: but you must issue if the guidelines are met, but it's up to the LTCs to decide if those guidelines

[2:45:23] Voice 34: are met. So there's some discretion in there. And then with non-discretionary, things that don't

[2:45:28] Voice 34: even come to you in terms of referrals, such as building permits and crown lease referrals and

[2:45:33] Voice 34: stuff so the whole point is for us to identify those what are the differences between them and

[2:45:41] Voice 34: when should they or should they not be referred to first nations and why and some of that why is with

[2:45:47] Voice 34: the individual nations themselves some want things for information someone for some information just

[2:45:52] Voice 34: forwarded through a certain way others don't want to be bothered and meanwhile we also have staff

[2:45:57] Voice 34: developing sort of interest frameworks that demonstrate what we've heard from First Nations

[2:46:03] Voice 34: and that'll sort of further articulate what it is they want to hear from us and how. So it's kind

[2:46:10] Voice 34: of a complex answer to answer a simple question, but that's the point of us drafting it and we'll

[2:46:15] Voice 34: come back to you and demonstrate what we've done and what we propose. But in terms of the number

[2:46:22] Voice 34: Number five, update the policy so staff are encouraging applicants to work directly.

[2:46:26] Voice 34: I think those are for incidences, and again, we haven't drafted this yet, but the intent

[2:46:32] Voice 34: is that when we see an application come in, and if there's ground disturbance, and if

[2:46:38] Voice 34: we already know that the First Nations have expressed a desire to be informed or to be

[2:46:44] Voice 34: included in discretionary decision-making, if possible, to at least have their input

[2:46:49] Voice 34: put heard. If there's no chance of that and it's a non-discretionary item, we can inform them.

[2:46:56] Voice 34: But again, this is all based on discussions with First Nations themselves and what they want to

[2:46:59] Voice 34: hear and what they don't want to hear. The best perhaps I could give you, Trustee Bernardo,

[2:47:03] Voice 34: is an example, knowing that there's a rezoning application. There's one particular on Salt

[2:47:09] Voice 34: Spring. We know that there's First Nations archaeological sites nearby and that we've

[2:47:15] Voice 34: encourage the applicant they know it because their realtor is able to open up what we call rad and

[2:47:21] Voice 34: they're able to communicate directly with first nations to address their concerns

[2:47:26] Voice 34: before and during the process so that their application refer uh is able to be um so they're

[2:47:32] Voice 34: able to get their input um without having the ltc to have to do all that work so um yeah so it's

[2:47:39] Voice 34: kind of when we're doing our homework and we're aware that if the bare minimum the rad information

[2:47:45] Voice 34: which is the archaeological sites and potential sites but as we get more mature we hear from

[2:47:51] Voice 34: First Nations what have they told us how are we applying it and if we know that there's sites that

[2:47:56] Voice 34: there there's ground disturbance in areas that they're concerned about that we encourage the

[2:48:01] Voice 34: applicant to develop that relationship with them so that it can you know be a smoother process

[2:48:07] Voice 34: I hope that provided some clarity.

[2:48:09] Voice 8: Quick follow-up, if I may.

[2:48:12] Voice 8: Director Cermak, with respect to item five, what I'm hearing here, and I hope I'm hearing it right, is that staff is going to be exercising some discretion here about which applications or which applicants in which circumstances it's going to encourage them to approach a relevant First Nation.

[2:48:36] Voice 8: There's not just a one-size-fits-all automatic thing that it would be on a case-by-case basis with respect to potential interests that staff is aware of or, you know, in the most generous way that could be an application that is of some concern or interest to First Nation.

[2:48:59] Voice 8: That's when staff would encourage an applicant to do that, not in every case.

[2:49:03] Voice 8: Have I got that right?

[2:49:05] Voice 34: Absolutely, yeah.

[2:49:05] Voice 34: That's a very fair assessment.

[2:49:07] Voice 34: Okay, thank you.

[2:49:08] Voice 34: that's helpful. Thank you.

[2:49:10] Trustee Elliott: Trustee Elliott. Thank you for this work. I think this is,

[2:49:17] Trustee Elliott: I think it's appropriate to separate it out because this was requested, you know, following

[2:49:25] Trustee Elliott: along Trust Council's long desire to learn how to conduct its business and get the right information

[2:49:36] Trustee Elliott: in front of LTCs for decisions.

[2:49:40] Trustee Elliott: There is a huge range of interests in the trust area.

[2:49:45] Trustee Elliott: And we at the Gabriel Local Trust Committee,

[2:49:48] Trustee Elliott: we've bumped up against different, you know,

[2:49:50] Trustee Elliott: I can think of three different ways that one process was undertaken.

[2:49:56] Trustee Elliott: And there's no fault in staff.

[2:49:57] Trustee Elliott: It's just we are transitioning from this kind of process

[2:50:01] Trustee Elliott: that recognizes these interest holders or right and and stakeholders to how do we how are we

[2:50:09] Trustee Elliott: informed by rights holders and so this is the appropriate place for that work um so i had given

[2:50:16] Trustee Elliott: the director some of my comments earlier and he's replied by email thank you so much and so i don't

[2:50:22] Trustee Elliott: really have any concerns um i just wanted to highlight that we really i would really like to

[2:50:31] Trustee Elliott: see um communication materials develop for the public as these processes change and if we can't

[2:50:39] Trustee Elliott: say why a process is changing or um how a first nation's interests are being considered and the

[2:50:47] Trustee Elliott: the timelines for that, if we can't specifically cite how and where that information is coming from,

[2:50:54] Trustee Elliott: there should at least be a rationale. You know, it's important for these reasons, for these

[2:50:58] Trustee Elliott: principles. We've had a lot of conversation with constituents who are uncomfortable with

[2:51:07] Trustee Elliott: processes changing without that information. So thank you for your work on this.

[2:51:13] Trustee Elliott: It's a brief report, but I understand that there's a ton of work behind this, and I am really supportive of the proposed work plan, I guess, with consideration of some of the issues that I highlighted, and particularly around communication.

[2:51:32] Trustee Elliott: So thanks for the work.

[2:51:34] Voice 22: Thank you very much.

[2:51:35] Voice 23: Trustee Morrison

[2:51:35] Voice 23: and Galbraith.

[2:51:38] Voice 29: Thank you.

[2:51:39] Voice 29: Thank you. It's helpful to understand that this is separate than the larger Indigenous Relations work plan, I think is what you called it specifically, and to have that considered as well. I do think these are slightly out of order. It would have been helpful for them to be opposite on the agenda.

[2:52:01] Voice 29: I think that the work that I see in here seems straightforward frankly seems like

[2:52:11] Voice 29: it's in line with reconciliation efforts that we are underway and I don't know

[2:52:17] Voice 29: that I see this work specifically getting kind of mired inside our DRIPA

[2:52:22] Voice 29: the DRIPA sort of chaos that's going on provincially right now so I'm

[2:52:27] Voice 29: comfortable with this work plan although I would just from a intentionality

[2:52:35] Voice 29: perspective I would love to see this passed after the relations work plan

[2:52:41] Voice 29: just so were because they seem nested and it seems like I'd like trust

[2:52:46] Voice 29: councils full endorsement of the relations work plan before we get into

[2:52:49] Voice 29: this so I think that's my only thoughts thank you for this work and you know I

[2:52:54] Voice 29: I was involved with the reconciliation motion

[2:52:58] Voice 29: way back in 2019, I think it was.

[2:53:01] Voice 29: And I feel like we're finally getting to some of the,

[2:53:05] Voice 29: where the practical reality is in the work.

[2:53:10] Voice 29: So I'm happy to get there.

[2:53:12] Voice 29: It is still mildly mind-boggling, it takes this long,

[2:53:15] Voice 29: but nice to be here.

[2:53:19] Voice 25: Thank you.

[2:53:20] Voice 25: Trustee Goro.

[2:53:22] Voice 16: Thank you.

[2:53:23] Voice 16: Yes, I'll definitely be supporting this work plan.

[2:53:28] Voice 16: Referral process has always been really close to my heart because I've seen the impact of it.

[2:53:35] Voice 16: I think for me, this work plan represents positive systemic change in the organization.

[2:53:42] Voice 16: It moves us beyond addressing issues of one file, one file at a time.

[2:53:48] Voice 16: And instead, improves an entire process throughout the organization, which as I see is why this is nested in the Indigenous Relations Plan, but can also be approved separately.

[2:54:02] Voice 16: It definitely does stand on its own two feet.

[2:54:05] Voice 16: My support setting the standard 90-day referral period.

[2:54:11] Voice 16: Relationship building moves at the speed of trust.

[2:54:13] Voice 16: trust, and meaningful engagement takes time. Providing a consistent 90-day timeline, Alliance

[2:54:20] Voice 16: sends a clear message that we value the responses that we receive and that we are committed

[2:54:25] Voice 16: to working respectfully with Indigenous partners. I think this referral work plan will help

[2:54:34] Voice 16: the Islands Trust stand out among many organizations that send referrals to First Nations. It demonstrates

[2:54:40] Voice 16: that we're not simply just checking a box,

[2:54:43] Voice 16: but we're making a genuine effort to improve our process

[2:54:46] Voice 16: and strengthen our relationships.

[2:54:49] Voice 16: This is good work, and it makes me proud to be part of this organization.

[2:54:53] Voice 16: I do think there's still a lot of work to do,

[2:54:57] Voice 16: but I believe many of the remaining questions

[2:54:59] Voice 16: are not operational policy questions, but are governance questions.

[2:55:03] Voice 16: How trustees consider and respond to referral feedback

[2:55:06] Voice 16: back at our LTC tables is every bit as important as improving this referral process. Creating a

[2:55:14] Voice 16: better process is a critical step, but so too is ensuring that we are thoughtfully considering what

[2:55:22] Voice 16: we hear from the nations at our LTC table. I say that twice because it's really important

[2:55:28] Voice 16: when it comes to making our decisions. Yeah, maybe I'll just leave it there. Thank you.

[2:55:35] Voice 16: Thank

[2:55:38] Voice 23: you, Trustee Gilmore, for those thoughtful words for us to think about. Trustee Peterson. Oh, sorry. I'm sorry, Trustee Getty. You're up before Trustee Peterson.

[2:55:48] Voice 23: All

[2:55:53] Voice 9: right. So I have no objection to this. And I think that the longer period of time, depending, I suppose, we'll get feedback in terms of the people that are in the position of requesting feedback, whether or not that's too long a time from their perspective.

[2:56:12] Voice 9: But I think in terms of the capacity of the First Nations that we're dealing with, if they're asking for it, then that is an easy accommodation that I think we can make.

[2:56:24] Voice 9: I'm particularly concerned about item number four, the operational policies for referrals.

[2:56:30] Voice 9: And I would like us to see some sort of procedure set up.

[2:56:34] Voice 9: Yep. I'm mindful that most of the archaeological and heritage sites have been lost with the ground disturbance.

[2:56:45] Voice 9: And I think that for every single issue when there is ground disturbance, that we have some sort of a way of double checking that there isn't something that we're not yet aware of.

[2:56:58] Voice 9: And that that become part of our process, that someone has to take responsibility for making sure that we're not digging up a clam bed or digging up a midden or just, you know, ignoring something.

[2:57:12] Voice 9: On Bowen, there's some little bits of evidence. There's some place on the south side that was used for many, many, many years as a shelter, and there's marks on it that have been aged that show that it's had fire there for long before I certainly was born.

[2:57:39] Voice 9: and there's some talk about there having been a well drilled

[2:57:46] Voice 9: through the middle of a midden in Mid-Island

[2:57:49] Voice 9: and it's things like that that I think this process

[2:57:55] Voice 9: could help us protect and establish.

[2:57:59] Voice 9: So I don't have any objection to any of this.

[2:58:03] Voice 9: I would like us to work on item number four,

[2:58:06] Voice 9: establishing those bylaws as soon as possible.

[2:58:09] Voice 23: Thank you.

[2:58:09] Voice 23: Trustee Giddey, before we move on, I know I'm bowing as well, but maybe Trustee Fast can answer to it better.

[2:58:16] Voice 23: But you brought in a new bylaw about requiring permission before disturbing land or before development that the approval needs to occur first before the disturbance occurs.

[2:58:29] Voice 9: I believe that's part of our new OCP planning.

[2:58:32] Voice 23: I thought he had a

[2:58:34] Voice 23: bylaw that's already been brought in.

[2:58:35] Voice 9: I don't think so. Not

[2:58:37] Voice 23: that I remember.

[2:58:38] Voice 23: Trustee Fast?

[2:58:39] Trustee Fast: yeah we have a um a site alteration bylaw and uh so that's um you know was it's designed to

[2:58:50] Trustee Fast: protect the island from all kinds of things like people running the bulldozer all over it and then

[2:58:54] Trustee Fast: coming in for planning um with their planning application um and um i think there's some

[2:59:02] Trustee Fast: provisions in there for different kinds of site alterations and uh so maybe that's where you've

[2:59:08] Trustee Fast: seen it over yeah

[2:59:09] Voice 23: no i'm just thinking that that's another another thing for planning to think about

[2:59:13] Voice 23: i mean referrals is one thing there's other ways of uh affecting as well i mean i'm not being not

[2:59:20] Voice 23: supportive of the referral process but to identify other options okay uh trustee peterson thank you

[2:59:26] Voice 7: chair um we're really happy to see this work uh coming us to us today um with uh kudos to trustee

[2:59:34] Voice 7: govro for uh for getting this started uh low these three years ago um also i just wanted to

[2:59:41] Voice 7: note that i'm i'm uh very pleased to see that the uh the the first theme noticed is or noted is

[2:59:50] Voice 7: continuous improvement of the referral process because i think that's what we're really after

[2:59:54] Voice 7: here the notion that we're going to continue to

[3:00:00] Voice 7: uh, to engage with nations and, um, tailor as appropriate, um, our referrals is it's going to

[3:00:12] Voice 7: lead to, um, to better outcomes, I think all around. And especially in terms of a relationship

[3:00:18] Voice 7: building, we know in terms of capacity issues at nations, um, that not every referral is, um,

[3:00:29] Voice 7: um, as important to every nation. And I think that, uh, introducing some nuance in our discussions

[3:00:35] Voice 7: and then being able to operationalize that is going to be really, uh, a really good thing.

[3:00:42] Voice 7: Um, and, uh, yeah, I had, I had a couple other points, but I'll just leave it there for now. I'm,

[3:00:49] Voice 7: I'm in support of the direction here and in particular, very happy to see that the notion

[3:00:55] Voice 7: is around continuous improvement of the process.

[3:01:00] Trustee Fast: Thank you.

[3:01:01] Trustee Fast: Trustee Fast.

[3:01:03] Trustee Fast: Thank you, Chair.

[3:01:04] Trustee Fast: Yes, I'll be voting in favor of this motion

[3:01:08] Trustee Fast: whenever it's made.

[3:01:09] Trustee Fast: I'd be happy to, if somebody made it now,

[3:01:12] Trustee Fast: because for me, this is not new and it doesn't,

[3:01:16] Trustee Fast: I think it stands alone because it's something that,

[3:01:21] Trustee Fast: as a vice chair, I know that some LTCs

[3:01:25] Trustee Fast: have been changing their processes

[3:01:28] Trustee Fast: and pushing the referral to First Nations

[3:01:34] Trustee Fast: earlier and earlier

[3:01:35] Trustee Fast: and making it more likely,

[3:01:40] Trustee Fast: including asking the developers

[3:01:43] Trustee Fast: to get in touch with the First Nations themselves

[3:01:47] Trustee Fast: since well in some time in the previous term.

[3:01:51] Trustee Fast: And so I know,

[3:01:54] Trustee Fast: Anyway, it's work in progress, and I'm glad to see it come together into this operational kind of procedure so that it's the same across the trust area.

[3:02:09] Trustee Fast: Because I think for a nation, it's pretty strange to have one LTC send various things in early and then have the next LTC also in the territory have a different process.

[3:02:26] Trustee Fast: and it doesn't lead to the trust that I think Trustee Gouvreau was speaking to

[3:02:33] Trustee Fast: and the clarity and the consistency with the UN Declaration of the Rights of Indigenous People.

[3:02:42] Trustee Fast: Thank you.

[3:02:43] Trustee Fast: I

[3:02:45] Voice 23: don't see anyone else in line.

[3:02:47] Voice 23: With your consent, we can move the motion to following item 13.2.9

[3:02:56] Voice 23: which is the indigenous relations action plan uh if that makes more sense for more than one

[3:03:01] Voice 23: asking for that so with your consent we'll just move that uh uh the endorsement to after the

[3:03:08] Voice 23: action plan that's okay all right so then i'm going to uh move us now into trust area services

[3:03:18] Voice 23: Services. I assume Director Frieder is with us. Yes, she is. Good. I just didn't want

[3:03:26] Voice 23: to move into it if she wasn't there. So we're now going to consider Trust Area Services.

[3:03:32] Voice 23: We already had the Committee of the Whole earlier, but we'll consider the motions that

[3:03:37] Voice 23: may have arised out of the Committee of the Whole discussion that'll be coming up shortly.

[3:03:45] Voice 23: So the first item in the consent agenda that remains is item 13.1.1 through 13.1.4.

[3:03:53] Voice 23: Are there any of those items that anyone wishes to pull out?

[3:03:58] Voice 23: Not seeing any, then through your general consent, can we receive for information items 13.1.1 through 13.1.4?

[3:04:18] Voice 23: Thank you.

[3:04:19] Voice 23: so now that brings us to item 13.1.5 the policy statement companion handbook um people have

[3:04:27] Voice 23: combined motions that's all right too i would suggest to staff i think we have some motions

[3:04:32] Voice 23: that go opposite directions but if you see what's coming i think that would be helpful can we put

[3:04:37] Voice 23: them on the screen which motions we've received i think that will be helpful we can deal with them

[3:04:42] Voice 23: i guess in order they came in but be aware that some are opposite so that may affect your

[3:04:49] Voice 23: decision making and debate so if we can see these are the motions that we have coming

[3:04:58] Voice 23: i guess both of them are there combined so um give everyone a moment to read those and then

[3:05:09] Voice 23: I'll invite trustee Bernardo to make his motion so we everybody ready to proceed

[3:05:20] Voice 23: all right then so trustee Bernardo go for it thank

[3:05:25] Voice 8: you I move that staff is

[3:05:28] Voice 8: advised to defer any further work on the trust policy handbook and implementation

[3:05:31] Voice 8: plan until Trust Council has given second reading to a new trust policy

[3:05:37] Voice 8: statement

[3:05:40] Voice 23: trustee Boland is second in motion trustee Bernardo I'll let you speak first

[3:05:50] Voice 23: and I'll call for speakers yeah

[3:05:53] Voice 8: the substance of where I'm coming from I've already expressed

[3:06:01] Voice 8: I think it's you know for the reasons I gave before I think it's both pieces of work are

[3:06:07] Voice 8: basically premature at this stage that's not to discount the value of what's been done to date

[3:06:11] Voice 8: I think it establishes a good foundation to work, to do that work later at what I believe is to be the more appropriate time.

[3:06:21] Voice 8: Separate from what I've already said, I also believe that to move the TPS project forward, we need to be mindful of maximizing the value of our staff resources.

[3:06:32] Voice 8: I don't think we should be asking it to do work on the assumption that TPS will look like what we have now, because it won't.

[3:06:40] Voice 8: um that's the reality of there being an election one way or another uh it's going to have

[3:06:45] Voice 8: consequences there will be changes uh so uh i don't want us to um have staff going uh devoting

[3:06:53] Voice 8: resources uh into that unknown uh better to be more efficient later on so um that's uh that's

[3:07:00] Voice 8: where i'm coming from thank you all right thank you

[3:07:03] Voice 23: trustee elliot i

[3:07:08] Trustee Elliott: will not be supporting the

[3:07:09] Trustee Elliott: motion. If Trust Council waited every time there was an election to start new work or continue work

[3:07:16] Trustee Elliott: that is already underway, we would be continually restarting the policy statement. A companion

[3:07:21] Trustee Elliott: handbook that responds directly to four or five active OCPs underway right now is real work that

[3:07:30] Trustee Elliott: doesn't necessarily need to wait. These are policies that internally we are considering

[3:07:37] Trustee Elliott: considering how they would land in different ltcs and i think there's a really good example of test

[3:07:43] Trustee Elliott: cases of different communities where we can see through the development of their official

[3:07:50] Trustee Elliott: community plans and the reviews and the active work underway how this plays out so i will not

[3:07:56] Trustee Elliott: be supporting the motion and i've put forward two more to ask staff to keep doing some work

[3:08:04] Trustee Elliott: and actually to work with the regional planning team, staff members and those working on OCP reviews

[3:08:09] Trustee Elliott: to ensure that they're coherent, they accord with legislation and our commitments as Trust Council.

[3:08:16] Trustee Elliott: Thank you.

[3:08:17] Voice 23: Thank you. Trustee Peterson, then Fast.

[3:08:21] Voice 7: Thank you, Chair. I appreciate the intent, but I'm not in support of the motion.

[3:08:27] Voice 7: In particular, when we're looking at the implementation of a new trust policy statement, I actually don't think it's a good idea operationally to halt work now in anticipation that, well, certainly things may change and that's understandable.

[3:08:54] Voice 7: But in particular around implementation, I think it behooves us to have staff to continue to refine the work of what that implementation might look like.

[3:09:10] Voice 7: And in particular, as it relates to official community plans in local trust areas, there's going to be some congestion in terms of getting the work done on OCPs.

[3:09:30] Voice 7: And if that has to further be delayed by stopping this work now and sort of restarting it after a second reading, I just I can't support it.

[3:09:40] Voice 7: I don't think it's an efficient approach. Thank you.

[3:09:42] Voice 22: Thank you. Trustee Faust, then Morrison.

[3:09:45] Trustee Fast: Thank you, Chair. I'll be voting against this motion.

[3:09:50] Trustee Fast: I know that when I first spoke, I mentioned the word delay, but I've heard from so many trustees who think it would be very valuable.

[3:10:00] Trustee Fast: to them, even now, and, and especially to new trustees coming in. And I've been trying to

[3:10:07] Trustee Fast: take on board the idea of no new projects for staff. But I can see that there's a lot of work

[3:10:15] Trustee Fast: in here already, and that it ties in with the implementation and, and the drafting and the

[3:10:22] Trustee Fast: thinking that's going behind the whole policy work. So I will be voting against this. And I'd

[3:10:29] Trustee Fast: like the work to continue thank you

[3:10:32] Voice 22: trustee morrison then welcome thank

[3:10:36] Voice 29: you um i believe

[3:10:38] Voice 29: that the work that's been done to date is fabulous and really helpful as trustee elliott was saying

[3:10:44] Voice 29: that it's helpful to existing efforts outside the trust policy statement right now however i

[3:10:51] Voice 29: do think it's bad optics to have something that's specifically verbatim tied to the trust policy

[3:10:58] Voice 29: statement to be continued to work on when the trust policy statement itself

[3:11:04] Voice 29: hasn't become a little bit more stable and I don't want to waste resources so

[3:11:11] Voice 29: for me this is use what we have now as trustees like help trustee new trustees

[3:11:16] Voice 29: think about like what could be a resource for them and let's actually

[3:11:22] Voice 29: direct all our resources toward getting that trust policy statement itself done

[3:11:26] Voice 29: done. So we're a long way from implementation at the moment, unfortunately, for the trust

[3:11:33] Voice 29: policy statement. So I think we need to wait with these resources going toward this. So

[3:11:39] Voice 29: I'll be in favor of this motion. Thank you.

[3:11:41] Voice 23: Thank

[3:11:42] Voice 22: you. Trustee Luckman-Geddy.

[3:11:49] Trustee Luckham: Thank you. I am not in support of the motion. I think that this work needs to continue to

[3:11:58] Trustee Luckham: to invest in a future council

[3:12:00] Trustee Luckham: and we should use our resources respectfully

[3:12:04] Trustee Luckham: and not waste the resources that have gone into this already.

[3:12:08] Trustee Luckham: If you build a house, you don't paint one room

[3:12:10] Trustee Luckham: and then one wall in the room and move to another wall.

[3:12:14] Trustee Luckham: You finish the room, let's finish this work.

[3:12:17] Trustee Luckham: That's about it, thank you.

[3:12:19] Voice 22: Thank you.

[3:12:20] Voice 22: Trustee Getty, then Boland.

[3:12:24] Voice 9: Thanks.

[3:12:25] Voice 9: I think if we're going to get any use out of this

[3:12:28] Voice 9: As a summary of the larger document, I think it's cumbersome and I have difficulty with it, but it is certainly condensed, not the original long version.

[3:12:42] Voice 9: And I think that that is going to be helpful.

[3:12:44] Voice 9: Both of them will change as we get into it.

[3:12:47] Voice 9: And I think one of the main criticisms from Bowen, certainly from the mayor, when we were looking at this and sending feedback was that, you know, there's no implementation plan and it's really hard to talk to something in terms of not knowing how it's going to be implemented and how much, how strong the directives are going to be and things like that.

[3:13:07] Voice 9: So I think this is an improvement. It's moving it along and it's, you know, the content and the debates that we're going to have in terms of the feedback that we got will continue and they'll affect both the implementation and this handbook.

[3:13:23] Voice 9: But I still have some problems with the handbook itself, and I'd like more work to be done on that.

[3:13:30] Voice 9: And I think that that is going to be of considerable help to the new trustees and anybody else that is going to be working with this whole concept going forward.

[3:13:45] Voice 22: Thank you. Trustee

[3:13:46] Voice 1: Boland, then go for it.

[3:13:47] Voice 22: um

[3:13:50] Voice 3: i think it's uh helpful in its current state for trustees who are working on ocp updates

[3:13:59] Voice 3: if it was more specific it would be um it runs the risk of being changed so it's better to work

[3:14:07] Voice 3: with it as it is and then to continue to work on two documents which have to remain in sync

[3:14:14] Voice 3: I think in anticipation of a lot of changes after the election.

[3:14:21] Voice 3: So and I think there are a lot of other issues that we need to direct staff resources to to try and get them sorted out.

[3:14:29] Voice 3: So in my view, it's good enough for the moment and use it as is and pause the active work on it.

[3:14:37] Voice 3: realistically what can we add to this or review of this in the period that's left in this term

[3:14:45] Voice 3: thank you thank

[3:14:47] Voice 22: you trustee gover then bob middleton uh

[3:14:51] Voice 16: thank you um trustee bernardo good

[3:14:53] Voice 16: motion i i have same concerns about our resources um in the remaining uh few months of our term

[3:15:02] Voice 16: however I do think that staff have been asked to do this work and by asking them to stop

[3:15:09] Voice 16: doing that work at this moment too isn't as efficient as I think we should be with them I

[3:15:16] Voice 16: think it's uh kind of um you know pulls the uh pulls the rug out from under them they've already

[3:15:21] Voice 16: set up timelines and put in a lot of effort here not to say that I think they should put a

[3:15:27] Voice 16: tremendous amount of work into the the handbook or the implementation implementation plan um so i

[3:15:33] Voice 16: won't be able to vote in favor of the uh motion um but i don't feel that staff should really be

[3:15:39] Voice 16: putting the pedal to the metal to get this work done between now and the end of our term

[3:15:43] Voice 16: thank you thank

[3:15:45] Voice 22: you trustee middleton thank

[3:15:50] Trustee Middleton: you yeah um a couple the perhaps the mover can answer

[3:15:54] Trustee Middleton: to this. I'm in favor of the motion for the simple reason that logic, I think, dictates

[3:16:04] Trustee Middleton: the being in favor is the way to go. But I've heard trustees say, let's finish this work or

[3:16:10] Trustee Middleton: let's not waste this work. Now, the inference from that is there is some way that we can actually

[3:16:16] Trustee Middleton: pass the trust policy state in this term. So that's my first clarifying question to the mover

[3:16:24] Trustee Middleton: or perhaps to you chair if you can clarify is there some method or process underway currently

[3:16:30] Trustee Middleton: that will see the policy statement passed this term i'm

[3:16:38] Voice 23: going to look to staff uh where i know

[3:16:41] Voice 23: we go ahead uh director freighter no

[3:16:45] Voice 28: as i reported at the last trust council meeting it's it would be

[3:16:48] Voice 28: unable to accomplish it this term okay

[3:16:51] Trustee Middleton: thank you so that then leads me to say it's an actual

[3:16:54] Trustee Middleton: actual impossibility for us to finish this work given that context and so perhaps some trustees

[3:17:01] Trustee Middleton: are under a misunderstanding what is possible here but I would say therefore we pause the work as far

[3:17:07] Trustee Middleton: as we can have gone with it which is I think this excellent guiding document which I think explains

[3:17:13] Trustee Middleton: the implications of the current draft very well to new trustees and for good or ill or whether

[3:17:19] Trustee Middleton: they like it or not, it is the role of the next council to pick up that document and finish the

[3:17:26] Trustee Middleton: work as they see fit. So doing work between now and the election, I'm sure it's not like people

[3:17:33] Trustee Middleton: are going to be sitting around wondering what to do. I'm sure there's many, many things that staff

[3:17:36] Trustee Middleton: can be attending to. I don't think this is hobbling the organization at all. If we pause

[3:17:42] Trustee Middleton: at this point a very very solid foundation and um and then the next council takes this work up

[3:17:50] Trustee Middleton: so i i think it's a very reasonable motion i don't think it's controversial at all it's good

[3:17:57] Trustee Middleton: housekeeping so i support it thank you i

[3:18:01] Voice 23: just want to clarify i think the question that would

[3:18:03] Voice 23: director freighter answered is isn't going to be it's not going to be adopted this term it cannot

[3:18:08] Voice 23: not be. But it could proceed to a second reading pending the feedback we received from First

[3:18:15] Voice 23: Nations or others if more information comes to September. So the project is alive. And I think

[3:18:20] Voice 23: that's the conversations that you're having with First Nations is it is a live project. It is not

[3:18:26] Voice 23: a paused project. It is a live project moving its way through the process. So I just want to be

[3:18:34] Voice 23: clear uh director freda could can you either make that clearer or did i say it correctly

[3:18:39] Voice 28: um yes although at the pace of which we're working with first nations i don't anticipate we'll have

[3:18:44] Voice 28: all the input in for the september meeting but it i wouldn't rule it out completely but i think

[3:18:49] Voice 28: it's highly unlikely yeah all

[3:18:53] Voice 23: right um trustee bullen you're a second time speaker so i'm going

[3:18:56] Voice 23: to stay with first-time speakers at the moment trustee dodds yeah

[3:18:59] Voice 35: so i'm quite torn between the

[3:19:01] Voice 35: the two motions, but realistically, I think that for us to continue any work on this particular

[3:19:07] Voice 35: project makes no sense at this time. I'm not really happy with the last part of the motion

[3:19:13] Voice 35: about waiting for second reading. I think there's good material here, but I think that we should not

[3:19:19] Voice 35: be putting, and as Trustee Gaviria said, a lot of effort into this particular project with the

[3:19:25] Voice 35: few months we have left in this term so i'm going to support the motion i think that i think it will

[3:19:31] Voice 35: be well the new trust council will have that material and that will be the time to actually

[3:19:36] Voice 35: put work into it to tie it in at the same time as the policy statements being worked on all right

[3:19:44] Voice 23: um before we go to second time speakers i want to look to trustees would you rather call the

[3:19:49] Voice 23: vote or do you want me to continue the speakers list with second speakers sorry when you're not

[3:19:57] Voice 22: out of the room

[3:19:57] Voice 23: i think yeah i think if that's all right trustee boland i'm going to if you put

[3:20:01] Voice 23: your hand down i'm the so we're going to call the vote the vote is the or the motion that's on the

[3:20:08] Voice 23: table is to defer any further work on the trust policy handbook and implementation plan until

[3:20:14] Voice 23: islands trust council has given second reading to the new trust policy statement i'm now going

[3:20:19] Voice 23: to call the vote all those in favor please raise your hands okay i

[3:20:31] Voice 10: see nine all right lower your

[3:20:34] Voice 23: hands all those opposed raise your hands we

[3:20:45] Voice 10: have nine

[3:20:48] Voice 11: nine so that fails all right

[3:20:52] Voice 11: just a minute

[3:20:52] Voice 11: i think it carries on and i've stained yeah so

[3:20:56] Voice 11: one abstain there's one of these

[3:20:58] Voice 23: that carries

[3:21:03] Voice 14: wait can

[3:21:05] Trustee Elliott: we have a recount i thought i saw a hand up after the fact

[3:21:09] Voice 23: okay we're asking for

[3:21:10] Voice 23: a recount so i'm going to return so we're going to add everyone lower your hands

[3:21:14] Voice 23: Do you want

[3:21:14] Voice 11: to do a roll call?

[3:21:15] Voice 23: Do you want to do a roll?

[3:21:16] Voice 23: Are you asking for a roll call vote?

[3:21:20] Voice 23: Just a recount.

[3:21:22] Voice 23: Okay.

[3:21:24] Voice 23: We're going to do a careful recount then.

[3:21:26] Voice 22: Point of order.

[3:21:27] Voice 29: Point of order.

[3:21:28] Voice 29: Yes.

[3:21:29] Voice 23: State your point.

[3:21:30] Voice 29: I need a clarification on in a recount,

[3:21:34] Voice 29: does everybody need to continue to vote or abstain as they did before?

[3:21:42] Voice 11: It's

[3:21:42] Voice 23: vote how you want to on a recount.

[3:21:45] Voice 23: count it's you raise if you were abstaining and you have a clear direction you wanted to go raise

[3:21:49] Voice 23: your hand in that clear direction otherwise an abstention

[3:21:53] Voice 23: will be counted as

[3:21:54] Voice 23: in favor okay then

[3:21:56] Voice 29: i would like to request a roll call

[3:21:57] Voice 23: okay uh roll call takes precedence yeah all right there's no

[3:22:02] Voice 23: vote on a roll call so there will be a roll call vote i will grab out the list are you ready so

[3:22:09] Voice 23: So this is, please audibly say you vote in favor or opposed.

[3:22:14] Voice 23: So I'm going to start alphabetically.

[3:22:16] Voice 23: Trustee Allen.

[3:22:18] Voice 23: She's not here.

[3:22:19] Voice 23: Not here.

[3:22:19] Voice 23: Trustee Bernardo.

[3:22:21] Voice 8: In favor.

[3:22:22] Voice 23: Trustee Boland.

[3:22:25] Voice 23: In favor.

[3:22:26] Voice 23: Trustee Borthwick.

[3:22:29] Voice 31: In favor.

[3:22:30] Voice 23: Sue Campbell's not here.

[3:22:32] Voice 23: Trustee Dodds.

[3:22:33] Voice 23: In favor.

[3:22:35] Voice 23: Trustee Elliott.

[3:22:37] Trustee Elliott: Opposed.

[3:22:38] Voice 23: Trustee Evans is not here.

[3:22:41] Voice 23: here. Trustee Fast. Opposed.

[3:22:43] Voice 23: Trustee Gavreau.

[3:22:45] Voice 9: Opposed. Trustee Getty. Opposed. Trustee Graham.

[3:22:51] Voice 13: Opposed. Trustee

[3:22:53] Voice 22: Harris. Trustee Hunter.

[3:22:59] Voice 33: In favor. Trustee

[3:23:01] Voice 22: Larone is not here. Trustee

[3:23:03] Voice 22: Leckham.

[3:23:09] Voice 19: I think he's abstained.

[3:23:12] Voice 11: He stepped

[3:23:14] Voice 23: off, disappeared off the screen.

[3:23:17] Voice 23: Not here.

[3:23:18] Voice 23: here. Trustee Maberly. Not here. Trustee Maude. In favor.

[3:23:24] Voice 23: Trustee Middleton.

[3:23:26] Trustee Middleton: In favor.

[3:23:27] Voice 23: Trustee

[3:23:28] Voice 23: Morrison. In favor. Trustee Patrick. Opposed. Trustee Peterson.

[3:23:36] Voice 32: Opposed.

[3:23:37] Voice 23: Trustee Scott.

[3:23:39] Voice 32: Opposed.

[3:23:40] Voice 23: Trustee Stanford's not here. Trustee Yates.

[3:23:43] Voice 30: Opposed. Nine

[3:23:57] Voice 10: opposed.

[3:24:01] Voice 4: Trustee Falk, you missed me.

[3:24:04] Voice 4: I

[3:24:05] Voice 23: apologize, Trustee Falk.

[3:24:07] Voice 23: Sorry, Trustee Falk?

[3:24:10] Voice 4: No worries, I'm in favor.

[3:24:12] Voice 23: Okay. Sorry about that.

[3:24:16] Voice 10: So 1, 2, 3, 4. Okay, so that's

[3:24:23] Voice 10: 8 opposed and 9 in favor.

[3:24:32] Voice 23: So that carried.

[3:24:33] Voice 23: 9 in favor, 8 opposed, so that's carried.

[3:24:37] Voice 23: So does that, the next two motions that are, wait one moment, yes, oh

[3:24:44] Voice 19: sorry we're just

[3:24:45] Voice 19: verifying Presidents.

[3:24:46] Voice 19: Director Muller?

[3:24:47] Voice 19: Yeah.

[3:24:47] Voice 11: Can

[3:24:48] Voice 19: you run your tally against Lisa's please?

[3:24:51] Voice 19: Yeah

[3:24:51] Voice 11: go ahead Lisa, just double check this, okay go ahead.

[3:24:55] Voice 17: I'm going to read the names out again?

[3:24:56] Voice 17: Yeah.

[3:24:58] Voice 17: Bernardo in favour, Boland in favour, Borthwick in favour, Dodds in favour, Elliott opposed,

[3:25:04] Voice 17: opposed. Fast opposed.

[3:25:06] Voice 17: Gavro opposed. Gideon opposed.

[3:25:08] Voice 17: I'm sorry, Fast opposed?

[3:25:10] Voice 17: Okay.

[3:25:11] Voice 11: You know what?

[3:25:12] Voice 11: My apologies.

[3:25:14] Voice 23: We're verifying. Apologize,

[3:25:16] Voice 23: everyone. Patience.

[3:25:17] Voice 11: Okay, I made an error there.

[3:25:18] Voice 11: Go ahead.

[3:25:19] Voice 17: Fast opposed. Gavro

[3:25:20] Voice 17: opposed. Gideon opposed. Graham

[3:25:22] Voice 17: opposed. Hunter in

[3:25:24] Voice 17: favor.

[3:25:25] Voice 17: Luckham, no answer.

[3:25:27] Voice 17: Maud in favor.

[3:25:29] Voice 17: Middleton in favor. Morrison in

[3:25:30] Voice 17: favor. Patrick opposed.

[3:25:32] Voice 17: opposed, Peterson opposed, Scott opposed, Yates opposed, Fogg in favor.

[3:25:36] Voice 17: I see Trustee

[3:25:37] Voice 19: Luckham has reappeared, but he was

[3:25:39] Voice 19: He was the abstain, so he's in favor as abstaining, unless

[3:25:43] Voice 19: we're not counting him as not present.

[3:25:47] Voice 23: Trustee Luckham, were you present during the vote or not?

[3:25:55] Voice 23: Trustee Luckham, I think you're muted.

[3:25:59] Trustee Luckham: Yeah, I'm sorry. I was having

[3:26:01] Trustee Luckham: a conversation with somebody else when you called the vote. So you weren't present

[3:26:05] Trustee Luckham: calling

[3:26:05] Voice 23: the vote so that's not an abstention that's just not present so

[3:26:10] Voice 11: that then actually fails on a 9-9 vote

[3:26:12] Voice 23: so it is time that's

[3:26:15] Voice 11: it was a tie yeah

[3:26:16] Voice 11: so it is a tie vote

[3:26:17] Voice 23: and

[3:26:18] Voice 29: fails is a point of order yes

[3:26:21] Voice 23: say your point

[3:26:21] Voice 29: sorry I heard

[3:26:24] Voice 29: trustee Harris not respond was he present in the meeting no

[3:26:28] Voice 23: sorry he's not

[3:26:32] Voice 23: not counted as present so

[3:26:33] Voice 11: there was 18 present because trustee luckham was not present and

[3:26:38] Voice 11: nine in favor nine opposed no abstains so okay so trustee harris

[3:26:44] Voice 29: was not present in the meeting

[3:26:46] Voice 29: is that what i'm understanding

[3:26:47] Voice 23: that's correct okay so we're gonna move on we have a similar

[3:26:56] Voice 23: motion coming so could

[3:26:57] Voice 3: i could i just ask for clarification in a tied vote the the motion

[3:27:03] Voice 3: carries correct no

[3:27:05] Voice 23: no it fails okay

[3:27:08] Voice 3: so the other question i have is who what about the person who

[3:27:17] Voice 3: abstained the first time whose vote was counted they

[3:27:20] Voice 23: voted audibly yes yeah

[3:27:24] Voice 23: they voted audibly

[3:27:25] Voice 23: in the next round yeah

[3:27:27] Voice 11: so in the recount the recount overrides regardless of the outcome

[3:27:31] Voice 11: come and

[3:27:34] Voice 3: the abstent abstention person it

[3:27:38] Voice 11: wasn't an abstain because he admitted he wasn't there

[3:27:41] Voice 11: okay

[3:27:41] Voice 3: i just find this was a bit of i think almost four years into our term this doesn't reflect

[3:27:50] Voice 3: well on us thank you

[3:27:51] Voice 23: that's that's all right well you're gonna get to have another vote on a very

[3:27:54] Voice 23: complimentary vote so i'm gonna invite trustee elliott to make the next motion

[3:27:58] Voice 36: oh

[3:27:59] Voice 23: trustee

[3:28:00] Voice 23: morrison i'm sorry i missed your hand uh your yeah

[3:28:05] Voice 29: i i just have to say that i

[3:28:08] Voice 29: i don't believe that a recount is intended to change the vote and that's really disappointing

[3:28:15] Voice 29: to me that a trustee locum was not on the call and counted as an abstention or whatever

[3:28:21] Voice 29: and that somebody changed their vote it's disappointing

[3:28:25] Voice 11: i never made through the chair

[3:28:26] Voice 11: it's not really changing the vault the assumption we make

[3:28:29] Voice 11: is unless the trustee tells us that they're not there they're there so in the first count we

[3:28:35] Voice 11: counted the trustee lucky man's abstain because he had not indicated he was not going to be

[3:28:40] Voice 11: available um he wasn't there and he admitted he wasn't there so it's not an abstain that it's

[3:28:48] Voice 11: actually not counted so it's just the unfortunate consequences of meeting online when everybody is

[3:28:56] Voice 11: not physically in the room it's just one of those things that's going to happen that's why we remind

[3:29:01] Voice 11: you if you're not available to us please let us know otherwise we're going to assume you're there

[3:29:06] Voice 11: and count you as an abstain i

[3:29:08] Voice 29: understand my my comment is just that i don't believe it's good

[3:29:13] Voice 29: governance when we do a recount and the vote changes i just don't believe that that's good

[3:29:18] Voice 29: governance that's

[3:29:20] Voice 23: the point of a recount we've clarified and um uh i understand trustee harris

[3:29:26] Voice 23: is now back in the room working in that and you have your trustee harris oh

[3:29:32] Voice 6: thank you can you hear

[3:29:33] Voice 6: me

[3:29:33] Voice 23: yes i can um

[3:29:35] Voice 6: thanks yeah i was having some difficulty signing in here um so um i definitely

[3:29:42] Voice 6: If this is being recounted, I would love to have my vote counted.

[3:29:47] Voice 6: At

[3:29:48] Voice 23: this point, the vote's been called.

[3:29:50] Voice 23: I am now going on to the next motion, which will potentially have a very similar outcome.

[3:29:55] Voice 23: So I'm just going to proceed with the next motion, and we'll see how it goes.

[3:30:00] Voice 23: Trustee Elliott, please, Director Cermak, how did you vote?

[3:30:08] Voice 34: With my hands down.

[3:30:09] Voice 34: Thank you, Chair.

[3:30:11] Voice 34: I just thought with this next vote, before you get forward, just a staff request in terms of the drafting of the motion.

[3:30:19] Voice 34: Certainly planning services staff are willing to help.

[3:30:22] Voice 34: but I would respectfully ask that we don't direct where that work goes to such as to the regional

[3:30:29] Voice 34: planning team and those actively working with the OCP reviews I'm certainly willing to talk that

[3:30:34] Voice 34: out if you need more input but if you want planning services to review it we may have

[3:30:39] Voice 34: better resources available to us than that team who is already you know doing a lot of other

[3:30:45] Voice 34: important work too so

[3:30:46] Voice 23: just analysis with staff is that what you're suggesting just end with the

[3:30:50] Voice 23: the word staff correct

[3:30:51] Voice 34: that'd be my preference thank

[3:30:54] Voice 23: you for weighing in on the wording because

[3:30:56] Voice 23: i would have asked if staff were okay with the wording trust trustee elliott my

[3:31:02] Trustee Elliott: concern is that

[3:31:03] Trustee Elliott: planning services has not evidently reviewed this at all so i would prefer it read undertake

[3:31:09] Trustee Elliott: internal review and analysis with planning services staff because this is presented as a

[3:31:14] Trustee Elliott: trust area services document so that was my intent thank you i

[3:31:19] Voice 23: i think i saw a lot of head from

[3:31:21] Voice 23: director sermac so that's uh you can read the motion that way so uh trustee elliott go

[3:31:29] i

[3:31:31] Trustee Elliott: move that islands trust council request staff to continue refining the policy statement companion

[3:31:35] Trustee Elliott: handbook and undertake internal review of an analysis with planning services staff period

[3:31:43] Voice 23: Okay. Is there a second? Are you seconding

[3:31:47] Voice 23: that, Trustee Graham? I am.

[3:31:50] Voice 23: Okay. So we have

[3:31:52] Voice 23: a second motion. Trustee Elliott, do you wish to speak to the motion? No, thank

[3:31:56] Voice 23: you. All right. The debate's open on the motion.

[3:32:01] Voice 23: It's like there is no debate on the motion.

[3:32:05] Voice 23: Trustee Borkwick.

[3:32:07] Voice 31: Sorry, this is less debate on the motion, just a point of

[3:32:09] Voice 31: clarity. So

[3:32:13] Voice 31: So previous motion was that no further work be done.

[3:32:17] Voice 31: This is a positive affirmation

[3:32:21] Voice 31: that work specifically be done on one part of the thing.

[3:32:26] Voice 31: In lieu of either of these motions

[3:32:28] Voice 31: or either of those directives being given,

[3:32:31] Voice 31: am I right in assuming that staff will continue to work?

[3:32:34] Voice 31: This is more just like a honing in on specifics?

[3:32:37] Voice 31: Am I understanding correctly?

[3:32:39] Voice 31: If we don't make a motion here, what happens, I guess?

[3:32:42] Voice 31: Yes, so I'm understanding the framework.

[3:32:46] Voice 23: Good point.

[3:32:47] Voice 23: I'll look to staff, but I would assume if there are zero motions made,

[3:32:51] Voice 23: that they would continue to work at the speed that Planner Yeomans had referred to,

[3:32:57] Voice 23: that it wasn't urgent, but that they would continue the work.

[3:32:59] Voice 23: And I have staff are all nodding their heads yes.

[3:33:02] Voice 23: So without a motion,

[3:33:04] Voice 23: the work would continue in a non-urgent fashion.

[3:33:07] Voice 31: Wonderful.

[3:33:08] Voice 31: Just wanted to check.

[3:33:09] Voice 23: All right.

[3:33:10] Voice 23: Trustee Boland.

[3:33:11] Voice 23: I

[3:33:15] Voice 3: just want to comment on the fact that much of the work of organising this has been undertaken by staff, planner, policy advisor, regional planner, Jason Yeomans, and he's moving to a new position.

[3:33:33] Voice 3: So, in the interest of managing resources and the focus on the things that we still have to do, I really think that it would behove us to not direct further work on this. Thank you.

[3:33:52] Voice 22: Trustee Harris, then Peterson.

[3:33:55] Voice 6: Thank you. Yeah, I'm kind of having some difficulty. You know, I couldn't get in to the Zoom meeting prior to that last motion and was trying to. There's got to be some, because, you know, I would have definitely voted a certain way.

[3:34:18] Voice 6: There must be, is there a motion I can make or something to redo that motion or something along those lines?

[3:34:26] Voice 23: No, this is the motion that's on the floor right now. This is the debate we're having.

[3:34:30] Voice 6: I understand,

[3:34:32] Voice 6: but the other one hasn't been completed. I couldn't get in. Again, I was having some technical difficulties. So, you know, I don't know if there's somebody that can help me out with that.

[3:34:42] Voice 23: Trustee Harris, the motion's been called right now. This is the motion on the floor that we are considering now. All right, Trustee Peterson.

[3:34:50] Voice 23: Yeah,

[3:34:52] Voice 7: thank you, Chair. I think based on the vagaries of our technology and attendance,

[3:35:01] Voice 7: I think it's just prudent to go ahead and make this next vote by roll call, please.

[3:35:07] Voice 23: Thank you. Trustee Luckham?

[3:35:11] Trustee Luckham: Thank you very much, Chair. You know, the debate that I wasn't able to fully participate in

[3:35:19] Trustee Luckham: in the last vote, there was conversation about we can't, we shouldn't be spending our money and

[3:35:26] Trustee Luckham: time on resources on this, we should be doing other things. Well, you know, the budget was

[3:35:32] Trustee Luckham: debated, you know, back in March, and the decision about is about the work that we were going to be

[3:35:37] Trustee Luckham: undertaking was made prior to that budget adoption. And so this is the work that has been

[3:35:45] Trustee Luckham: intended to be completed this term. And if we're going to debate the merits of doing other things,

[3:35:52] Trustee Luckham: then I'd like to see a review of what those other things are and what the inherent value of those

[3:35:57] Trustee Luckham: things are. Slowing things down, quite honestly, at every step of the way is not helping us get,

[3:36:05] Trustee Luckham: as I mentioned earlier, this truck out of the mud. And I think there's real value in

[3:36:11] Trustee Luckham: in continuing to develop this framework to offset the resources that will be necessary in the next

[3:36:19] Trustee Luckham: term in order to undertake the policy statement work and the companion document. And so let's

[3:36:26] Trustee Luckham: please create an opportunity for a future council to have as much information and as much work

[3:36:33] Trustee Luckham: that can be done in order to allow them to move on

[3:36:39] Trustee Luckham: from the policy statement to the very important work

[3:36:42] Trustee Luckham: of Islands Trust Council.

[3:36:44] Trustee Luckham: Because we're not doing that,

[3:36:46] Trustee Luckham: continuously debating the policy statement.

[3:36:49] Trustee Luckham: Let's get it done, thanks.

[3:36:52] Voice 23: Seeing no further speakers on the speaker's list,

[3:36:57] Voice 23: I'm going to call the vote and the vote that is on the floor

[3:37:01] Voice 23: is that staff continue refining the policy statement

[3:37:05] Voice 23: companion handbook and undertake internal review and analysis with

[3:37:08] Voice 23: Planning Services staff. There's been a call for a roll call vote so I'm getting

[3:37:13] Voice 23: the alphabet list out. I will intend to try to read everyone's name. Please

[3:37:18] Voice 23: audibly state you're in favor or opposed. Trustee Allen. Not here.

[3:37:25] Voice 23: Trustee Bernardo. Opposed.

[3:37:29] Voice 23: Trustee Boland. Opposed. Trustee Borthwick.

[3:37:37] Voice 31: In favor.

[3:37:38] Voice 31: in favor trustee

[3:37:40] Voice 23: campbell trustee dodds

[3:37:42] Voice 35: opposed trustee

[3:37:45] Voice 23: elliott in favor trustee evans not here

[3:37:49] Voice 23: trustee falk opposed

[3:37:53] Voice 4: trustee fast

[3:37:55] Trustee Fast: in favor go

[3:37:57] Voice 23: bro opposed

[3:37:59] Trustee Fast: trustee

[3:38:01] Voice 23: getty in

[3:38:03] Voice 9: favor trustee graham

[3:38:05] Voice 9: in favor trustee

[3:38:08] Voice 23: harris opposed

[3:38:10] Voice 24: trustee

[3:38:11] Voice 23: hunter opposed

[3:38:13] Voice 24: trustee

[3:38:14] Voice 23: laroni trustee luckham in favor

[3:38:20] Voice 23: trustee may really not here trustee maude oh trustee middleton opposed

[3:38:27] Trustee Middleton: trustee morrison

[3:38:29] Voice 23: opposed. Trustee Patrick in favor. Trustee Peterson in favor.

[3:38:37] Voice 23: Trustee Scott in favor.

[3:38:41] Voice 23: Trustee Stamford not here. Trustee Yates in favor.

[3:38:46] Voice 23: Please stand by while we wait for staff to

[3:38:48] Voice 23: verify.

[3:38:52] Voice 11: Do you want me to read them out to me and I'll just double check.

[3:38:57] Voice 11: chat

[3:38:57] Voice 17: bernardo opposed boland opposed borthwick in favor don's opposed elliot in favor folk opposed

[3:39:05] Voice 17: fast in favor alvaro opposed gaga in favor graham in favor harris opposed hunter opposed

[3:39:12] Voice 17: welcome in favor mod opposed middleton opposed morrison opposed patrick in favor peterson in

[3:39:19] Voice 17: favor scott in favor yates in favor okay

[3:39:22] Voice 11: so everybody voted there's 20 in the room 10 in

[3:39:26] Voice 11: favor tenor polls it fails on a high vote all

[3:39:29] Voice 23: right it fails once again so staff will continue

[3:39:32] Voice 23: working on this in an non-urgent way as they described earlier uh it was our understanding

[3:39:39] Voice 23: so the next motion then is uh trustee elliott's as well so is the wording i'll look to staff before

[3:39:48] Voice 23: we're staff okay with the wording yes

[3:40:00] Voice 28: i think it makes sense to us but i think as staff we would

[3:40:04] Voice 28: want to have an opportunity to comment as to what the implications might be of such a motion

[3:40:07] Voice 28: perhaps prior to a vote yeah

[3:40:10] Voice 23: this new stuff to try okay trustee yates are you have you a question on

[3:40:14] Voice 23: the wording i

[3:40:15] Voice 30: i do um can someone just uh clearly define indicator monitoring plans please yeah

[3:40:28] Voice 35: normally it's a bunch of talking but right now it's about trustee

[3:40:32] Voice 23: dodds uh your mic is open um

[3:40:36] Voice 23: I guess trustee those were elements in the plan were they not?

[3:40:42] Trustee Elliott: Yeah so in year one sort of I was

[3:40:47] Trustee Elliott: looking for to see if the actions that would be required with it you know we talked about the

[3:40:54] Trustee Elliott: indicators project state of the islands you know how much is is is developed what are areas of

[3:41:04] Trustee Elliott: focus for conservation protection, that whole thing seems to be lumped under sort of an indicators

[3:41:10] Trustee Elliott: and ecosystem health project, which is not, it didn't get started, but indicated in this plan

[3:41:17] Trustee Elliott: is some future work on that. And what I'm asking for is what would that work be? What is the scope?

[3:41:26] Trustee Elliott: You know, what are the, the mapping needs are going to be huge. You know, we've seen that on

[3:41:31] Trustee Elliott: on Gabriola. You can get the mapping done, but then there's all these DPAs and everything else

[3:41:36] Trustee Elliott: to bring everything up into accordance with the policy direction of the OCP. So these are three

[3:41:43] Trustee Elliott: big areas that I think I'm just asking to have them scoped out. What would be the potential

[3:41:47] Trustee Elliott: deliverables and how big is the work so that future trust councils understand and can start

[3:41:55] Trustee Elliott: to get an understanding of how to fund it and support it?

[3:41:59] Voice 23: So the motion's not

[3:42:00] Voice 23: made yet, so

[3:42:01] Voice 23: these are questions about wording trustee bernardo yes

[3:42:04] Voice 8: um i'd appreciate if trustee elliott could

[3:42:07] Voice 8: provide more more elaborate explanation i think it says to scope out and address anticipated

[3:42:15] Voice 8: mapping needs etc etc um that seems pretty general to me and i i don't exactly what do we mean here

[3:42:25] Voice 8: by scope out because this is a implementation planning document and it suggests the language

[3:42:34] Voice 8: to me suggests to scope out and address anticipated planning needs is more like a

[3:42:39] Voice 8: research project so I'm not quite clear about what you mean here thanks well

[3:42:46] Trustee Elliott: in successful

[3:42:48] Trustee Elliott: plans that I've seen and I'm not a strategic planning person at all so perhaps somebody else

[3:42:54] Trustee Elliott: else could help me, you would have objectives, or sorry, goals and objectives, and then certain

[3:43:00] Trustee Elliott: actions and initiatives on that. We've seen that in our strategic planning process. And then how

[3:43:07] Trustee Elliott: we measure success is how far are we proceeding along the path, which initiatives would need to

[3:43:12] Trustee Elliott: be undertaken to meet that objective to meet that higher level goal. So I'm just suggesting that

[3:43:18] Trustee Elliott: that mapping as a whole, indicator monitoring or indicator health, and the kind of information

[3:43:28] Trustee Elliott: sharing and data sharing agreements that we would need to have with First Nations in order to

[3:43:32] Trustee Elliott: understand the cultural assets, resources, heritage areas in the territories. These are

[3:43:40] Trustee Elliott: three big areas that would probably require long-term planning. So right now, they're just

[3:43:47] Trustee Elliott: one big bucket uh in year one after a policy statement's adopted in year five i'm asking for

[3:43:55] Trustee Elliott: what would it take to do the work in these three areas that's what i mean by scope out but if staff

[3:44:02] Trustee Elliott: has advice on um how it could be better phrased uh i would certainly welcome that trustee boland

[3:44:11] Voice 23: question on the wording and then i'll let the director graders think about wording there trustee

[3:44:17] Voice 23: hi

[3:44:18] Voice 3: um i think that this is a boil the ocean motion

[3:44:25] Voice 23: but can we talk about the wording of the motion let's not debate the motion yet it hasn't been

[3:44:29] Voice 23: made oh

[3:44:31] Voice 3: in that case i'll reserve what i have to say until then all right uh

[3:44:36] Voice 22: director freighter

[3:44:37] Voice 22: on wording on

[3:44:39] Voice 28: wording um i think i we understand what it is you're trying to address here what i

[3:44:45] Voice 28: would say is some of this work is work that staff are undertaking as part of a routine basis as part

[3:44:50] Voice 28: of our um responsibility to be responsible in terms of our advice giving to you so if we are

[3:44:56] Voice 28: anticipating that mapping is needed we're what we anticipate doing that work to bring advice forward

[3:45:01] Voice 28: and look at what mapping is needed i would just suggest that if this was to be um defeated staff

[3:45:08] Voice 28: would look for clarity because one of the things we would like to do is try and develop some of

[3:45:12] Voice 28: of these pieces anyway and we had anticipated doing some of this work such that we can position

[3:45:17] Voice 28: you to apply for grants so that if we can sort of identify this is the track trust council's heading

[3:45:21] Voice 28: down we can then get ahead of it with some project planning to try and get some external funding to

[3:45:25] Voice 28: support some of these pieces i would also note on the indicator monitoring piece although we have

[3:45:31] Voice 28: not yet started work on it trust programs committee has asked for a business case to be prepared

[3:45:35] Voice 28: to support sort of indicator development so just want to make sure that if this was to be defeated

[3:45:41] Voice 28: that we get direction from trust council as how you want staff to proceed with what would be

[3:45:46] Voice 28: generally considered routine and in-stream work so i guess i would just look for clarity there

[3:45:52] Voice 23: so are you saying you're we're already doing the work that's in here to most degrees

[3:45:58] Voice 28: um i would say we are we should be doing the work and i think as a team we are looking at getting

[3:46:03] Voice 28: this work for example we have put together a list already of what anticipated mapping needs would be

[3:46:08] Voice 28: we assume you know we're looking turning our minds soon to how we might respond to trust

[3:46:13] Voice 28: programs committees request around indicator identification and monitoring business case

[3:46:20] Voice 28: and on data sharing agreements that is something that's just routine that we take on all the time

[3:46:25] Voice 28: with first nations at their request and that's just something our gis department takes on

[3:46:30] Voice 28: in terms of routine the active requesting of cultural layers that will be a big piece with

[3:46:35] Voice 28: First Nations because there's such high levels of privacy concerns. And so that would definitely

[3:46:40] Voice 28: require some time and dedication. And that's something we would anticipate doing over the

[3:46:43] Voice 28: course of years.

[3:46:45] Voice 22: CAO Browning?

[3:46:46] Voice 12: Thank you, Chair. I think the point that Director Fader is getting

[3:46:49] Voice 12: at is that what is being requested here is work that is anticipated to need to be done under the

[3:46:55] Voice 12: policy statement implementation already. And the potential risk of if this motion were to fail,

[3:47:01] Voice 12: it has the potential implication of actually being a directive then for us to not do that work

[3:47:07] Voice 12: um and so there's a there's a nuance there around specifying these pieces and then if the motion

[3:47:13] Voice 12: doesn't pass then that effectively tells staff you shouldn't actually so the

[3:47:19] Voice 23: work is occurring

[3:47:19] Voice 23: so the motion isn't necessary is that how i'm hearing it and there's a risk if the motion's

[3:47:25] Voice 23: made and then defeated that the work that is already underway would then have direction not

[3:47:30] Voice 23: to be underway so trustee elliott consider that before making this motion so this is questions

[3:47:35] Voice 23: on the wording of the motion that is up is what i'm uh so trustee morrison

[3:47:39] Voice 23: yeah

[3:47:41] Voice 29: i actually have

[3:47:41] Voice 29: a question related to the anyway my question is um our motion policy has been to put motions

[3:47:49] Voice 29: forward to staff and i just wanted to confirm that this motion had already been seen by staff

[3:47:54] Voice 29: and was worded appropriately according to what staff needed this

[3:47:59] Voice 23: is a motion that had came out

[3:48:01] Voice 23: of our committee of the whole meeting earlier and

[3:48:04] Voice 14: to i sent it to jason yeomans to check with

[3:48:09] Voice 14: him about the wording okay

[3:48:11] Voice 23: but uh jason yeomans is off at another meeting at the moment so there's

[3:48:14] Voice 23: been some changes and the first motion wasn't referred by staff either we did it before we called

[3:48:20] Voice 23: i'm sorry

[3:48:20] Voice 21: claire and jason were

[3:48:21] Voice 23: forwarded both of them yeah okay all right uh uh trustee peterson

[3:48:27] Voice 23: then Harris then Bernardo on the wording of the motion okay

[3:48:33] Voice 7: well this is it does

[3:48:35] Voice 7: speak to the wording of the motion I just find it a little odd and

[3:48:39] Voice 7: contradictory seeming to me the previous motion or two motions ago we were told

[3:48:49] Voice 7: that if the motion didn't pass staff would be proceeding with the work and

[3:48:56] Voice 7: And then so for this one to be told that if this motion fails, that staff would be taking that as a signal to not do the work just seems a little, it does seem a little like maybe I'm the only one, but it seems a little contradictory.

[3:49:10] Voice 7: Whereas I would have thought based on the previous discussion that if this didn't pass, then staff would just go ahead and continue on their work the way they were doing.

[3:49:20] Voice 7: doing. And in fact, if this motion, you know, said to stop work, then that would be a different

[3:49:26] Voice 7: story. So I'm just finding it a little bit confusing. And I'm not sure if I'm the only one

[3:49:29] Voice 7: here.

[3:49:31] Voice 12: I think as it's a little, it is a little bit confusing, because as Director Freider's

[3:49:38] Voice 12: articulated, it's essentially a motion, asking staff to continue doing work that staff already

[3:49:43] Voice 12: anticipate doing as part of the policy statement project. And so that's where it's a little bit,

[3:49:48] Voice 12: it's a little bit different as long I mean it can proceed as long as the understanding is that

[3:49:56] Voice 12: staff intend to continue doing that work to a greater or lesser extent even if this motion

[3:50:03] Voice 12: doesn't pass I just worry about from a sort of public accountability standpoint it does create

[3:50:08] Voice 12: a bit of a disconnect around well why are you doing work that a motion that council that council

[3:50:14] Voice 12: council defeated a motion asking you to do that work so um I get the I get the contradiction there

[3:50:19] Voice 12: it's just a it's just a bit of an unintended potential consequence but if there's an

[3:50:24] Voice 12: understanding that that staff are going to continue doing this work regardless of whether

[3:50:28] Voice 12: this motion passes or fails um and I guess that's okay but and I don't want to and I'm not assuming

[3:50:35] Voice 12: the outcome that it will either pass or fail we just want to flag that that's part of the

[3:50:40] Voice 12: the challenge with with the wording is that you're directing staff to do it's a motion directing

[3:50:44] Voice 12: staff to do work that staff is already undertaking and so if it's defeated that creates a potential

[3:50:48] Voice 12: conflict yeah

[3:50:50] Voice 7: i just think it's essential that we sort this out before we proceed because um

[3:50:56] Voice 7: i mean uh again the contradiction of the last one if if the we all need to understand before we vote

[3:51:07] Voice 7: vote on such a motion, what the potential outcome is, and have that be clear.

[3:51:16] Voice 7: And I don't know procedurally what's the best way to do that, or maybe the wording of the motion

[3:51:23] Voice 7: needs to be changed a little bit to make it clear, because I think it's very important that we know

[3:51:30] Voice 7: the implication of how this vote affects either continuation of work or the potential to halt it,

[3:51:37] Voice 7: which are you know it's essential thank you thank you

[3:51:43] Voice 7: to the chair i think it effectively

[3:51:44] Voice 12: begs the question of whether or not the motion is necessary if what director fraser is saying

[3:51:49] Voice 12: is that the intent is to proceed is is all ready to undertake this work in a general sense and so

[3:51:55] Voice 12: because the wording is fairly general um you know if trustee elliott had some sort of more specific

[3:52:02] Voice 12: specific direction, then that might, that would change things. But, you know, I didn't, I think

[3:52:07] Voice 12: if we're already intending to do the work, then ultimately the motion is arguably unnecessary.

[3:52:11] Voice 12: Perhaps Trustee Elliott wants to reconsider whether or not to proceed.

[3:52:15] Voice 12: That

[3:52:15] Voice 23: is correct. So, Trustee Bernardo, wording of the motion.

[3:52:19] Voice 23: Sorry, Trustee Harris,

[3:52:21] Voice 23: wording of the motion.

[3:52:24] Voice 6: Yeah, well, certainly it's getting pretty convoluted here, no doubt. Basically, I was

[3:52:30] Voice 6: was going to ask sort of what um trust our um ceo brony was speaking to is that the director

[3:52:38] Voice 6: freighter had said staff was already doing this work without uh or she's we're already doing this

[3:52:44] Voice 6: work so if i was going to say if that's the case why are they doing it without trust council's

[3:52:49] Voice 6: direction but i'm assuming they're doing it because of previous directions from trust council

[3:52:54] Voice 6: So, why is this motion even needed? And it's, again, very convoluted, and maybe I should be pushing for the motion to be heard, honestly. Thanks.

[3:53:05] Voice 23: Thank you, Trustee Harris. That's the issue. We're responding to a motion, we're making some decisions and talking it through. So, Trustee Bernardo, on the words.

[3:53:16] Voice 23: Yes,

[3:53:18] Voice 8: I'd like to try to understand where staff is coming from with respect to the meaning of these particular words, the way it's put together.

[3:53:27] Voice 8: I'd ask CAO O'Broney to confirm or deny my understanding here.

[3:53:32] Voice 8: What I understand the staff to be saying is that the work that Trustee Elliott wants to advance is not dependent on developing the policy statement or policy statement implementation plan.

[3:53:47] Voice 8: And therefore, the motion isn't really necessary.

[3:53:51] Voice 8: Have I got that right?

[3:53:54] Voice 12: Yes, through the chair.

[3:53:56] Voice 12: Yes, I believe that's accurate.

[3:53:57] Voice 12: It's not.

[3:53:58] Voice 12: We would anticipate doing that work as part of our implementation preparation to implement the policy statement and are already planning to do so.

[3:54:07] Voice 12: And so outside of the implementation planning document itself, Director Frazier and staff are already working at how we will address these topics of work.

[3:54:18] Voice 12: So, yes, I think the motion is unnecessary as it's defined now.

[3:54:22] Voice 12: If it was to be more specific around specifically what, you know, are there particular issues that we need to prioritize, et cetera, then that would be fine.

[3:54:31] Voice 12: But I think that gets to be a very difficult wording exercise.

[3:54:33] Voice 12: And so, you know, again, I'll defer to Trustee Elliott.

[3:54:37] Voice 12: But I think essentially as written, this motion is unnecessary because the work will proceed unless we are directed otherwise.

[3:54:46] Voice 8: I'm hearing that Trustee Elliott has a choice here.

[3:54:48] Voice 8: so you could put a period at the end of the word document okay

[3:54:50] Trustee Elliott: can everyone just stop let's draw

[3:54:53] Trustee Elliott: the motion it's just a proposal i wanted to see what would be entailed in the scope of the

[3:55:02] Trustee Elliott: implementation plan it's not directing that the work should be undertaken or not undertaken

[3:55:08] Trustee Elliott: it was to articulate it how it would show up in the implementation plan it's clear we're not ready

[3:55:13] Trustee Elliott: for that. Totally fine. I withdraw the motion. Can we please move on? Thanks.

[3:55:17] Voice 23: Yes, thank you. So

[3:55:18] Voice 23: the motions, it's been taken off. It was

[3:55:22] Voice 23: never seconded. So I'm going to keep on moving through

[3:55:24] Voice 23: the agenda. I see other hands up, but there are no other motions that have been submitted. So I'm

[3:55:32] Voice 23: moving on now. Sure. Yes.

[3:55:34] Voice 21: There have been other motions. Oh, there have

[3:55:36] Voice 21: been other motions.

[3:55:37] Voice 21: come through during this discussion ah

[3:55:39] Voice 23: and those are i

[3:55:42] Voice 21: think that's trustee middleton's hand is

[3:55:44] Voice 21: raised trustee

[3:55:45] Voice 23: middleton did you submit a motion

[3:55:47] Voice 21: uh

[3:55:50] Trustee Middleton: yes yes chair i did indeed i just couldn't

[3:55:53] Trustee Middleton: stand by idly without trying to be helpful

[3:55:55] Voice 23: that's yet to be seen but go ahead and

[3:56:02] Voice 32: do I not it's Grant Scott here do I not have my hand up

[3:56:06] Voice 23: I'm sorry I did see uh your hand up but I

[3:56:10] Voice 23: was trying to end the conversation I thought we didn't have any more motions on the table

[3:56:13] Voice 23: um trustee Scott so the other conversation uh ended so we are now moving to another motion

[3:56:20] Voice 23: that may be put on the table uh trustee Middleton um

[3:56:26] Trustee Middleton: thank you it's it's um I think it's just

[3:56:29] Trustee Middleton: making the point quite directly in favor of laying the table, shall we say, for the next council.

[3:56:39] Trustee Middleton: This is work we've done. It's sort of a matter of respect and respect for democracy, in my view.

[3:56:46] Trustee Middleton: We've taken this work a long way. We've done a lot of good work. There's a strong foundation,

[3:56:53] Trustee Middleton: but we've been told we cannot finish this work. It won't be possible for us to finish this work

[3:56:58] Trustee Middleton: this term and so anything we do we're sort of doing on stolen time and we're talking a matter

[3:57:03] Trustee Middleton: of two and a half months here basically and I'm proposing we just stop work on it we stand at this

[3:57:11] Trustee Middleton: point here where we've accepted these documents today and we've reviewed them and commented on

[3:57:15] Trustee Middleton: them and we allow the work to continue under a design authored by the next council and that just

[3:57:22] Trustee Middleton: makes clear we're not waiting for second reading we're not waiting for some you know event from

[3:57:27] Trustee Middleton: the heavens or the ministry uh to to intervene we're basically saying we've taken this work

[3:57:34] Trustee Middleton: to the best of our abilities to this point please continue it from the good point we have laid out

[3:57:41] Trustee Middleton: to a plan that works for you for the next term so that that's the intent before the motions

[3:57:47] Voice 23: being able to look to staff the motion that was made by trustee bernardo earlier is this motion

[3:57:53] Voice 23: substantially different or is it substantially the same?

[3:57:59] Voice 11: I'm just looking

[3:58:00] Voice 11: at the wording of both of them. One was to defer work on the policy handbook until

[3:58:06] Voice 11: Trust Council's given it.

[3:58:07] Voice 23: I thought it was both, the handbook and the implementation plan

[3:58:09] Voice 11: on the first one,

[3:58:10] Voice 23: which are the

[3:58:11] Voice 23: documents that are being done.

[3:58:13] Voice 11: Yeah, and this one is to suspend work on all plans

[3:58:17] Voice 11: and drafts of and relating to Trust Council's statement review. So I think they're

[3:58:23] Voice 11: the Substantialist side.

[3:58:25] Voice 23: Because the work, I'm going to say,

[3:58:27] Voice 23: Bronnie, do you have any, yes?

[3:58:30] Voice 12: Maybe if Trustee Middleton can clarify,

[3:58:32] Voice 12: if I, are we, are you, is the intent here,

[3:58:35] Voice 12: Trustee Middleton, to essentially pause all work

[3:58:38] Voice 12: related to the policy statement review?

[3:58:43] Trustee Middleton: Yes, it is.

[3:58:45] Trustee Middleton: So I think it goes beyond the previous motion.

[3:58:47] Trustee Middleton: I'm saying, parsing out the intent about,

[3:58:50] Trustee Middleton: or the back and forth of our conversation here and saying,

[3:58:53] Trustee Middleton: let's just pause this work for the two and a half months or so until um um we would have had to

[3:59:00] Trustee Middleton: anyway and and um not proceed in any any way that kind of shall we say fetters the uh the discretion

[3:59:09] Trustee Middleton: to use a phrase i've heard here before of the next council so

[3:59:14] Voice 23: that would include meetings planned

[3:59:15] Voice 23: with first nations about the draft now that would be to suspend all work so i'm just trying to be

[3:59:23] Voice 23: clear about what the intent of this motion is trustee bernardo

[3:59:26] Voice 23: the wording of the motion

[3:59:28] Voice 23: because it hasn't been seconded yet so just wording is what we're working

[3:59:32] Voice 8: on i understand

[3:59:33] Voice 8: chair patrick um the point i would like to make is just if it's helpful at all uh if there's some

[3:59:39] Voice 8: kind of uncertainty about the meaning of these words versus the meaning of my motion it was never

[3:59:46] Voice 8: my intention to freeze all work on the policy statement. It was limited to those two documents

[3:59:54] Voice 8: up to a specific period of time. I believe the wording of this is

[4:00:00] Voice 8: substantially broader and would have a different impact on the staff work it's a freeze we agree

[4:00:07] Voice 8: thank

[4:00:08] Voice 23: you we agree that's uh we just made the reference earlier and came to that same

[4:00:12] Voice 23: conclusion so trustee middleton go ahead and make the motion thank

[4:00:15] Trustee Middleton: you i move that i don't trust

[4:00:17] Trustee Middleton: council request staff to suspend work on all plans and drafts often relating to the trust

[4:00:22] Trustee Middleton: policy statement review until such time as the newly elected council take on this work under

[4:00:28] Trustee Middleton: or a project plan up there to sign.

[4:00:30] Voice 23: Is there a second to the motion?

[4:00:34] Voice 23: Trustee Bernard, are your hands still up?

[4:00:35] Voice 23: It's seconded by Trustee Boland.

[4:00:40] Voice 23: Yes.

[4:00:41] Voice 23: Trustee Middleton, do you wish to speak to the motion?

[4:00:44] Trustee Middleton: Well, I'm happy with my comments.

[4:00:46] Trustee Middleton: Thank you.

[4:00:49] Voice 23: Any discussion?

[4:00:51] Voice 23: Director Frater.

[4:00:53] Voice 28: I just feel a duty to mention that we have meetings scheduled.

[4:00:56] Voice 28: Like, there's been one on today.

[4:00:57] Voice 28: I have another meeting scheduled Monday.

[4:00:59] Voice 28: And we have made commitments to First Nations that we will be discussing.

[4:01:03] Voice 28: the draft policy statement with them and it is inevitably tied to conversations around official

[4:01:08] Voice 28: community plans and other relationships that we have in progress so certainly of course we'll you

[4:01:13] Voice 28: know work within the will of council but I just have a duty to let you know that could certainly

[4:01:17] Voice 28: cause concern around relationships around ongoing conversations that are currently underway if we

[4:01:24] Voice 28: need to then cancel meetings that are planned for example on Monday that we have put significant

[4:01:28] Voice 28: an effort into planning with the nations and i think it would be very beneficial to trust council

[4:01:33] Voice 28: when they come in the next term to understand the views of the nations on the draft that has

[4:01:37] Voice 28: already been referred to them through first reading thank you thank

[4:01:41] Voice 23: you trustee elliott then

[4:01:43] Voice 23: fast well

[4:01:46] Trustee Elliott: as you can imagine i won't be supporting the motion um i think it does a disservice to the

[4:01:52] Trustee Elliott: work that's already been done and the discussion of the draft policy statement both with our

[4:01:57] Trustee Elliott: communities, with other agencies, with Ministry of Municipal Affairs that has to approve it.

[4:02:02] Trustee Elliott: And of course, with First Nations, as Claire has, sorry, Director Freider has indicated,

[4:02:10] Trustee Elliott: this is the work we need to do to get to a better draft and to stop this because elections are

[4:02:18] Trustee Elliott: pending or somebody else needs to pick up the pen. And as, you know, Trustee Luckham said,

[4:02:23] Trustee Elliott: said we restart again is just it's ludicrous this work is held by the body of trust council it is

[4:02:31] Trustee Elliott: not personally held by any one of us these relationships are held by this government

[4:02:35] Trustee Elliott: these conversations are a dialogue between governments and between other agencies to

[4:02:43] Trustee Elliott: abandon that course now is is ludicrous and i think it would waste a lot of time and energy

[4:02:50] Trustee Elliott: that's already been put into it, and goodwill, as many, many people are waiting to see this draft

[4:02:57] Trustee Elliott: advance. It's not about getting it done now. We know that. But the work needs to continue.

[4:03:03] Trustee Elliott: So I absolutely don't support this. In fact, I consider it quite offensive that this motion

[4:03:09] Trustee Elliott: would be made on such a significant project that has such large ramifications for the trust area,

[4:03:16] Trustee Elliott: and that is so important to the mandate, to upholding the mandate of the trust.

[4:03:21] Trustee Elliott: We need to have these conversations to get to a better draft.

[4:03:24] Trustee Elliott: So I will not be supporting this motion for all of those reasons.

[4:03:29] Voice 23: Trustee Fast, then Scott.

[4:03:33] Trustee Fast: Thank you.

[4:03:35] Trustee Fast: Similarly, I can't support this motion.

[4:03:38] Trustee Fast: The trust policy statement amendment process is live.

[4:03:42] Trustee Fast: I think the process of consulting everybody and working on the trust policy statement revisions is super important as one of our roles that the Islands Trust Act requires us to do as trustees, so I can't support a freeze.

[4:04:00] Trustee Fast: And also, I think it wouldn't be two and a half months. I think it could be months or years before a new trust council picks up the work again in confidence, knowing that it's going ahead.

[4:04:14] Trustee Fast: So knowing what's going on and how the work could progress. So I really don't want to derail this now.

[4:04:23] Trustee Fast: I think the process is as significant as the product and we should continue. Can't support the motion. Thank you.

[4:04:30] Voice 22: Trustee Scott, then Peterson.

[4:04:33] Voice 32: Yes, I strongly support what Trustee Elliott and Fass just said.

[4:04:41] Voice 32: I don't understand why we go and hire very skilled people with a lot of knowledge and probably a gazillion university degrees and then tell them how to do their job.

[4:04:55] Voice 32: So I don't support this motion at all.

[4:04:59] Voice 32: Thank you.

[4:04:59] Voice 32: Thank you.

[4:05:01] Voice 22: trustee

[4:05:01] Voice 23: peterson and morrison i

[4:05:04] Voice 7: think chair uh speaking against the motion um i was going to say

[4:05:09] Voice 7: that i thought it was a little over broad um and then uh um director freighter sort of confirmed

[4:05:15] Voice 7: that for me because i did i did think that we had a number of processes uh underway with um

[4:05:23] Voice 7: with first nations on this um on this piece as well as as other relationship building and

[4:05:30] Voice 7: specifics around local local projects so yeah I think it's over broad I think to

[4:05:36] Voice 7: slam the brakes on entirely is a bit too much if it was a bit more focused you

[4:05:44] Voice 7: know perhaps but I can't support it as as presented thank you

[4:05:49] Voice 23: trustee Morrison than Bernardo so

[4:05:53] Voice 29: a couple things one I found that oh we

[4:06:02] Voice 29: have power I'm sorry I found that the trust policy statement last term moving

[4:06:09] Voice 29: into the election we had a lot of similar kind of tensions but we were we

[4:06:17] Voice 29: thought at the time that we were able to wrap it up in a way that allowed Trust

[4:06:22] Voice 29: Council this term to pick it up hopefully and move forward in a in a

[4:06:28] Voice 29: useful way from where where it was at pros and cons whether we feel that we

[4:06:32] Voice 29: did that or not I think that I agree with trustee Elliott in the sense of you

[4:06:40] Voice 29: know it's a continuous flow of work I don't always agree with the idea that we

[4:06:46] Voice 29: spend certain resources and do things in parallel when I think we're actually

[4:06:51] Voice 29: much further than we think we are from a past trust policy statement so some of

[4:06:56] Voice 29: of the implementation work I feel is getting ahead of itself a little bit. This I think is slightly

[4:07:02] Voice 29: too broad for for my ability to say yes to it so I am against this motion but I understand the

[4:07:12] Voice 29: intent of trying to not do too much work. I don't want to break the relationships that we have with

[4:07:18] Voice 29: First Nations and with our communities and the conversations we're having. I think those are

[4:07:21] Voice 29: are critical. I also just feel the need to say that if we are voting in ways where we are splitting

[4:07:28] Voice 29: down the middle and a half and half, maybe we all ought to listen to each other a little bit better

[4:07:33] Voice 29: because that is not okay that we're making decisions with very equal split. We're not

[4:07:41] Voice 29: getting anywhere if we're just dividing the vote and pushing forward. And I've heard a lot of

[4:07:46] Voice 29: conversations this today where people are like, well, we decided that. I'm like, but did we?

[4:07:51] Voice 29: because it was like a 12 to 14 vote did we decide that so like we did technically but no we're not

[4:07:57] Voice 29: bringing each other along so a little more conversation on how to hear each other would

[4:08:06] Voice 29: be great thank you

[4:08:07] Voice 22: trustee bernardo then luck i'm uh

[4:08:11] Voice 8: yes i'd like to make a motion to amend the

[4:08:14] Voice 8: language of this motion uh

[4:08:17] Voice 23: okay go ahead what's your motion i

[4:08:23] Voice 8: would like to amend the uh motion by

[4:08:25] Voice 8: um deleting uh the period after design and putting in a comma and then the following text

[4:08:42] Voice 20: sorry trustee fernando and then inserting the following text yeah

[4:08:46] Voice 8: uh except for staff's

[4:08:55] Voice 8: related ongoing engagement with indigenous governing bodies and other governments period

[4:09:18] Voice 8: does

[4:09:27] Voice 23: that change the intent i mean is

[4:09:29] Voice 11: that okay i don't think change the intent it puts a bit more

[4:09:32] Voice 11: of a limit um um what do you call it a little bit more of a container right around it so i think

[4:09:40] Voice 11: the same intent it's to stop the um policy statement work but recognizing that there's

[4:09:49] Voice 11: some other uh consequence to doing that so this is just trying to mitigate those i don't see that

[4:09:54] Voice 11: as a problem clarification yeah

[4:09:56] Voice 11: assuming

[4:09:57] Voice 12: that it clarifies clarifies trustee middleton's intent

[4:10:02] Voice 12: is there a

[4:10:03] Voice 12: second

[4:10:04] Voice 23: to this motion this motion to amend

[4:10:08] Voice 3: I second it.

[4:10:13] Voice 23: That means everyone put your hands down if you were on the speakers list for the previous motion. I'm sorry, we'll have to reestablish that.

[4:10:22] Voice 23: So put your hands

[4:10:24] Voice 23: down and if your hands are up, you're speaking on the amendment.

[4:10:28] Voice 23: Trustee Bernardo, your hand is up for your own motion. Go ahead.

[4:10:32] Voice 8: Yes, briefly I would just like to speak to that.

[4:10:34] Voice 8: that. The point I'm trying to make here is it's related to where I was coming from before,

[4:10:40] Voice 8: which is let's not do work. Let's not have staff do work that is likely to be gratuitous,

[4:10:46] Voice 8: given the context. But I take what Director Frater has said seriously, which is we have

[4:10:51] Voice 8: ongoing relationships or actually an ongoing attempt to build relationships. And I think we

[4:10:58] Voice 8: need to respect the need to sort of keep that going. So that's why I'm suggesting this amendment

[4:11:03] Voice 8: amendment here which is um let's preserve the continuity of what deserves to be preserved at

[4:11:11] Voice 8: this stage yeah and then reboot uh after the next election the next trust council can do that that's

[4:11:17] Voice 8: the intention thank you all

[4:11:19] Voice 25: right thank you

[4:11:19] Voice 8: trustee getty on the amendment

[4:11:21] Voice 25: um

[4:11:23] Voice 9: the um i think

[4:11:26] Voice 9: the amendment is fairly well intentioned but i think the um the problem that we've got is much

[4:11:31] Voice 9: much larger than just the ongoing engagement with Indigenous governing bodies and other

[4:11:39] Voice 9: governments. So I would, it's a little bit complicated now in terms of this is pulling

[4:11:47] Voice 9: something out of all of the work that's been going on. And, you know, I think that I'd be

[4:11:53] Voice 9: speaking against the original motion, and I'm not sure that this amendment and the wording of it

[4:12:01] Voice 9: is broad enough. And it gets

[4:12:04] Voice 9: complicated in terms of

[4:12:08] Voice 9: I want to defeat the original motion and I'm not sure that putting

[4:12:13] Voice 9: in this amendment helps solve the problem that I had with the

[4:12:17] Voice 9: original. So I think it's still too little.

[4:12:21] Voice 22: Thank you. Trustee Falk, on the amendment.

[4:12:26] Voice 4: Yes, on the amendment. I'm in favor of it and perhaps

[4:12:30] Voice 4: Perhaps it can be improved even further.

[4:12:33] Voice 4: And the reason why is because as we were discussing the motion itself,

[4:12:38] Voice 4: I feel like there was a differing understanding from mine anyway.

[4:12:45] Voice 4: I see that doing the policy work on the policy statement is one thing.

[4:12:55] Voice 4: And having relations with the same parties that we need to do some other work on the policy statement

[4:13:00] Voice 4: those relationships need to be maintained regardless and all improvements or all good

[4:13:09] Voice 4: things coming out of a deepened relationship will foster the working out of the policy statement at

[4:13:18] Voice 4: any time whenever it happens now or later so i don't read the motion the original motion as saying

[4:13:26] Voice 4: what the amendment is trying to sort of clarify,

[4:13:30] Voice 4: which isn't necessarily in my view,

[4:13:32] Voice 4: but I'm okay, it's great to clarify it if it's not clear.

[4:13:36] Voice 4: But I think that this work can be done.

[4:13:38] Voice 4: All the relations, all that work can continue,

[4:13:43] Voice 4: just not under the name and authority

[4:13:46] Voice 4: of we're furthering the policy statement work here.

[4:13:49] Voice 4: You say we're sorting things out

[4:13:51] Voice 4: that may help the process of the policy statement

[4:13:54] Voice 4: at some later point but it will also just help in general is this we still need to do it we still

[4:14:00] Voice 4: need to have good relations we still need to have something to talk about in these relations that we

[4:14:04] Voice 4: have so to me as a whole we're spending a lot of time talking about things that i don't feel

[4:14:10] Voice 4: we need to we can just be more um practical and just get the work done and not get so hung up on

[4:14:18] Voice 4: thanks thank

[4:14:19] Voice 22: you trustee luckham on the amendment um

[4:14:28] Trustee Luckham: thank you chair um i'm not in favor of this

[4:14:31] Trustee Luckham: motion and there's two things that are bothering me

[4:14:34] Voice 6: um the amendment point of order it's about the

[4:14:37] Voice 6: amendment not the motion

[4:14:39] Trustee Luckham: it's a it's a motion to amend thank you trustee harris appreciate the

[4:14:44] Trustee Luckham: clarification. I'm aware. The problem I have with this, there's twofold. A motion was made earlier,

[4:14:56] Trustee Luckham: which failed. Another motion was advanced, and there was quite a bit of discussion about

[4:15:04] Trustee Luckham: whether or not it was the same as the motion that was defeated earlier.

[4:15:08] Trustee Luckham: And then the motion was changed enough to, or presented in a case that it was sufficiently

[4:15:14] Trustee Luckham: different from the original motion that it was okay. And now we're making an amendment

[4:15:19] Trustee Luckham: with potentially more amendments that bring it back to the context of the original motion,

[4:15:25] Trustee Luckham: which was defeated earlier. I think we're going down a really slippery slope here

[4:15:31] Trustee Luckham: by revisiting an earlier motion. I forget what the second thing was, but I don't think this

[4:15:48] Trustee Luckham: motion should be entertained because it brings us back to the original motion earlier which

[4:15:53] Trustee Luckham: coincidentally with the same mover of the amendment there you go i said it out loud

[4:15:59] Voice 23: thank you trustee luck and we did we did give that a lot of consideration here with staff and

[4:16:04] Voice 23: determined it was different and that's the ruling that was made so trustees we have the amendment

[4:16:09] Voice 23: there's no further speakers so this is an

[4:16:11] Voice 23: amendment to amend the motion by removing the

[4:16:15] Voice 23: period after the word oh there's another debate trustee fast oh no you were voting okay so the

[4:16:22] Voice 23: motion is to after the period after design adding a comma and then inserting the text except for

[4:16:32] Voice 23: staff's related ongoing engagement with indigenous governing bodies and other governments so that

[4:16:41] Voice 23: that I'm now calling the vote. All those in favour please raise your hands. I see

[4:16:54] Voice 10: ten hands up, so

[4:16:59] Voice 23: that's ten. Okay, lower your hands. All those opposed, raise your

[4:17:09] Voice 23: hands.

[4:17:17] Voice 11: Nobody's holding their hands up, okay. That's nine, one abstained, so that will pass,

[4:17:24] Voice 11: one abstained. That's where that passes. All right,

[4:17:27] Voice 23: so that's carried. So we're back to

[4:17:31] Voice 23: now the original motion as amended so we had i'm sorry you'll have to re-raise your hands if you

[4:17:41] Voice 23: want to uh have debate on the motion now as amended trustee luckham followed by getty

[4:17:49] Trustee Luckham: thank you very much again chair um i just feel like um are we really folding our tents and

[4:17:57] Trustee Luckham: walking away from this work um if we are then we should just do that and stop doing everything

[4:18:03] Trustee Luckham: thing until the new council is sworn in. There's work to be done, and this is one of those pieces

[4:18:08] Trustee Luckham: of work that should be done in order to fulfill our requirements as elected representatives

[4:18:17] Trustee Luckham: of our communities and working within the Islands Trust on behalf of the province of British

[4:18:23] Trustee Luckham: Columbia. So I'm sorry I sound like a broken record. Let's do something rather than nothing,

[4:18:31] Trustee Luckham: or let's do nothing and go thank

[4:18:35] Voice 22: you trustee getty then peterson sorry

[4:18:41] Voice 9: so we um we started

[4:18:44] Voice 9: this term with a review of the previous uh version and we started in with uh a long

[4:18:53] Voice 9: series of work uh efforts in terms of redrafting and getting feedback and um then we had

[4:19:01] Voice 9: had a draft that we took to Committee of the Whole, and we divided it up. And I think we had

[4:19:07] Voice 9: two, possibly three Committee of the Whole meetings and worked through this draft. And

[4:19:13] Voice 9: we sent it out to, we did first reading and then sent it out for a whole bunch more feedback and

[4:19:19] Voice 9: consultations. And once we went through that process, and we hired the, because we had so

[4:19:27] Voice 9: So many people that invested time and effort and gave us feedback.

[4:19:31] Voice 9: And we had all of the publications and the public meetings and all the rest of it that we had a flood of people that invested in it.

[4:19:42] Voice 9: We got a lot of feedback, so much so that we hired the consultants to help us sort through all of that.

[4:19:49] Voice 9: We got their report and we've had subsequent meeting to talk about that report.

[4:19:55] Voice 9: court. And then suddenly the ministry came in and said, you know, and we were pushing hard to try

[4:20:01] Voice 9: and get as much of this done as we could possibly even get it to the minister before the end of this

[4:20:06] Voice 9: term. The minister came in and told us basically didn't pull the plug, but basically said that

[4:20:13] Voice 9: their work plan was such and their staffing was such that they would not be able to get this

[4:20:20] Voice 9: through ministerial approval before the end of this term.

[4:20:24] Voice 9: That's the major change, but it doesn't take away from all of the work

[4:20:30] Voice 9: that has been done both in the community and with this council.

[4:20:35] Voice 9: And we can slack off a little bit in terms of trying to push this through

[4:20:42] Voice 9: to the minister before the end, but I think that it would be foolish of us

[4:20:49] Voice 9: and wrong, and I'm not entirely sure why people want to stop this version. I think that we have

[4:20:57] Voice 9: to go through the feedback, and we have to figure out, we have to complete and continue with the

[4:21:03] Voice 9: First Nations. It's not just this exception. It's all of the work that's been going on.

[4:21:11] Voice 9: We maybe don't have to be at the same pace and the same intensity, but we don't need to drop

[4:21:18] Voice 9: the ball at this point or to shut down the game or to, you know, whatever the metaphor is going

[4:21:24] Voice 9: to be. I think that we would lose too much momentum and community involvement. And I think

[4:21:31] Voice 9: that would be really, really backwards and wrong of us to do at this point. So I'm opposed to

[4:21:39] Voice 9: um this uh work stop idea thank

[4:21:47] Voice 23: you trustee peterson then bernardo i guess bernardo are

[4:21:52] Voice 23: you a second time no you're like are you second time speaker okay uh

[4:21:59] Voice 7: so thank you chair um

[4:22:01] Voice 7: there's a reason that the policy statement hasn't been updated in low these many many years and it

[4:22:07] Voice 7: is the avoidance of taking this work on by previous Trust Councils.

[4:22:12] Voice 7: It's complex work. It's difficult work.

[4:22:15] Voice 7: It involves many different moving pieces of the members of the public,

[4:22:21] Voice 7: the other governments.

[4:22:25] Voice 7: For us to cease work at this point is not doing a favor,

[4:22:33] Voice 7: I believe, to the incoming Trust Council.

[4:22:35] Voice 7: um it's uh for us to continue the work uh as such as may happen in as uh has been stated a very

[4:22:44] Voice 7: little amount of time left uh in the term uh isn't fettering the discretion it's not tying the hands

[4:22:50] Voice 7: of the incoming uh trust council in my view it's uh it's getting a little bit more work done let's

[4:22:57] Voice 7: be realistic not an awful lot probably but a little bit more work done to set up the incoming council

[4:23:02] Voice 7: Council, who will then be making their decision on whether to proceed with continuing a review.

[4:23:10] Voice 7: So I don't see anything that we're doing by continuing the work as hampering in any which

[4:23:18] Voice 7: way the incoming council. If anything, if that council does decide to continue the work,

[4:23:24] Voice 7: having as much done before end of term, admittedly small as that might be between now and the

[4:23:31] Voice 7: election is is uh handing them a better uh starting place so that's my view thank you very

[4:23:36] Voice 7: much thank you trustee

[4:23:38] Voice 23: bernardo then getty

[4:23:39] Voice 22: uh

[4:23:41] Voice 8: yeah thank you um very briefly i don't view this

[4:23:47] Voice 8: as spiking the work altogether i view it as being realistic about the situation in the context at

[4:23:53] Voice 8: which we're finding ourselves in now taking a breather after you know very near the end of our

[4:23:59] Voice 8: term after eight years of trust council let's not put too fine a word on it struggling to get

[4:24:06] Voice 8: uh the tps on track and you know we can tell ourselves we'd have we have some successes

[4:24:16] Voice 8: but if you've taken the trouble to read the community input that we've received

[4:24:22] Voice 8: pretty much nobody likes it there are and those are from different um different quarters

[4:24:29] Voice 8: uh so taking a breather after eight years is not halting momentum it's facing reality it's about

[4:24:38] Voice 8: avoiding the sunk cost fallacy uh we need to rethink our whole approach that that happens

[4:24:47] Voice 8: the first thing you have to do when you do that is stop digging the hole it isn't getting you

[4:24:51] Voice 8: anywhere so i'll support the motion thank you christine

[4:24:56] Voice 22: getty then elliot sorry

[4:25:00] Voice 9: i left out the

[4:25:01] Voice 9: last point. I think that if we agree with this and pass this motion, I think we're sending a very,

[4:25:08] Voice 9: very confusing message to the community. On again, off again, can't decide on anything. And I think

[4:25:16] Voice 9: that we've, to a large extent, I think that we have committed ourselves to a lot of these principles

[4:25:25] Voice 9: and agreed to them. That's how it got to first reading. And I think that we need to listen to

[4:25:30] Voice 9: of the community. I disagree that the majority of people are opposed to it. And continue to work

[4:25:36] Voice 9: on it as much as we can. If we're not getting it completed, it doesn't mean that we stop. And

[4:25:43] Voice 9: the motion is worded to suspend work on all plans and drafts. And that's stop work.

[4:25:57] Voice 22: Trustee Elliott?

[4:25:58] Voice 22: Yeah,

[4:26:02] Trustee Elliott: I don't agree that people don't like it. I think every draft that we've seen has improved with more input, with more information. And I'm very pleased, actually, with the level of engagement that we got from community.

[4:26:18] Trustee Elliott: I think our communities don't understand it. And I think many in our communities are uncomfortable because laws are changing to recognize and enshrine rights that always were in existence.

[4:26:32] Trustee Elliott: distance. How we incorporate that as a government body is our responsibility. And I don't think we

[4:26:40] Trustee Elliott: just stop work because it's unpopular, because it's not well understood. We need to dig in and

[4:26:46] Trustee Elliott: make sure that it's clear and bring our communities along. And you don't do that by just

[4:26:51] Trustee Elliott: abandoning course. So for that and all the reasons I've already stated, I think this does a disservice

[4:26:57] Trustee Elliott: to the two terms of of trustees who've given a lot of thought and input into this to our

[4:27:03] Trustee Elliott: community members that have contributed their thoughts and to other agencies and first nations

[4:27:10] Trustee Elliott: that are expecting the conversation to continue so i think it's um it's just

[4:27:18] Trustee Elliott: local government's hard this is part of the hard work you got to keep going not in the face of

[4:27:25] Trustee Elliott: opposition, but in the face of complexity, and find a path. And the only way to do that is to

[4:27:30] Trustee Elliott: continue working together. So I will not be supporting this motion.

[4:27:35] Voice 22: Trustee Harris, then Boland.

[4:27:41] Voice 6: Related ongoing engagement with Indigenous governing bodies and other governments,

[4:27:45] Voice 6: in my opinion, is not a disservice to the work that has been done over the past eight years. I

[4:27:54] Voice 6: I do understand, though, that the majority of feedback that I've seen and have heard from the community is negative.

[4:28:04] Voice 6: And as another trustee mentioned, that's from all quarters.

[4:28:07] Voice 6: It's not from one biased side of the coin.

[4:28:11] Voice 6: It's both sides of the coin are unhappy with it.

[4:28:15] Voice 6: I'm pleased that this amendment is here and that ongoing engagement with Indigenous governing bodies and other governments will continue.

[4:28:22] Voice 6: you. It makes nothing but sense to me and I'll be voting in favor. Thank you.

[4:28:28] Voice 3: Christy Boland.

[4:28:31] Voice 3: I'll be voting in favor. I think that it is a pause and I think to some degree it'll make

[4:28:42] Voice 3: engagement with First Nations and other governments easier because it can be a focus

[4:28:48] Voice 3: While the work on the other documents is frozen, it must be quite difficult to engage with First Nations or anybody on something that's changing in the background, even as you as you engage.

[4:29:06] Voice 3: And I also think that, indeed, the communities are not happy with it.

[4:29:13] Voice 3: The Ceterna LTC, you know, there were a lot of people there who all spoke universally against it for a variety of reasons.

[4:29:23] Voice 3: People who supported the work of the trust, who were not negative about the trust, but they were negative about the policy statement, too much detail, etc., etc.

[4:29:33] Voice 3: etc. And the survey confirmed that. And it is interesting that, you know, the flavour of people

[4:29:43] Voice 3: who are against it is wide ranging. The people who think it's not enough, the people who think

[4:29:49] Voice 3: it's too much. I mean, it's quite interesting to reflect on that. And I think the pause

[4:29:54] Voice 3: and to allow work with First Nations, which I believe is picking

[4:30:00] Voice 3: up the engagement is beginning to the rubber is beginning to meet the road and it would be helpful

[4:30:06] Voice 3: to pause if only to allow that focus by staff and the resources that exist thank you

[4:30:13] Voice 23: trustee

[4:30:14] Voice 23: morrison and then i'm going to call the vote i

[4:30:18] Voice 29: have to say that i am actually quite torn on this

[4:30:20] Voice 29: because what i've heard is a lot of the same of what i've heard for the last four years frankly

[4:30:25] Voice 29: and it's it feels like there's two sides and trust counsel and sometimes some

[4:30:30] Voice 29: moments and I I don't like from a purely factual basis we've had multiple

[4:30:39] Voice 29: delegations who are from a wide variety of positions who are concerned about the

[4:30:45] Voice 29: policy statement we've had community members from lots of different contexts

[4:30:51] Voice 29: and the north pender approach us and talk to us and are concerned about it you know we bring that

[4:30:58] Voice 29: feedback forward to different moments in the process and we get outvoted like in different

[4:31:04] Voice 29: ways and so you know the concerns haven't been integrated fully in the existing work

[4:31:13] Voice 29: i'm not a big fan of stopping like because wow what a waste freaking public money if we

[4:31:20] Voice 29: like don't sort of keep moving with it all right but at the same time I think

[4:31:27] Voice 29: maybe the move is like we defeat this motion and then we just understand a

[4:31:33] Voice 29: staff as an organization no radical moves right now it's all going to be

[4:31:37] Voice 29: like reorganized with the the new council because no matter what you think

[4:31:42] Voice 29: the new council is going to put their own stamp on it okay and so like I feel

[4:31:48] Voice 29: feel frustrated in many different directions about this motion and about just this conversation

[4:31:55] Voice 29: because i still again have to say it again i don't feel like we have come to consensus on the trust

[4:32:02] Voice 29: policy statement one of the reasons i've been very limited involvement this last year in trust council

[4:32:07] Voice 29: is because last year in the june trust council i basically felt completely unheard and so here we

[4:32:15] Voice 29: are all

[4:32:18] Voice 23: right trustees i'm going to review the motion that's uh that you're about to vote on

[4:32:25] Voice 23: oh okay so the motion is uh requesting staff to suspend work on all plans and drafts of the

[4:32:33] Voice 23: related to the trust policy statement review until such time as a newly elected council take

[4:32:39] Voice 23: take on this work under a project plan of their design,

[4:32:46] Voice 23: except for staff's related ongoing engagement

[4:32:49] Voice 23: with indigenous governing bodies and other governments.

[4:32:54] Voice 23: Trustees, I'm gonna call the vote.

[4:32:56] Voice 23: All those in favor, raise your hands.

[4:32:59] Voice 23: Yeah,

[4:33:07] Voice 10: that's eight in favor.

[4:33:09] Voice 23: Okay, lower your hands.

[4:33:14] Voice 23: All those opposed, raise your hands.

[4:33:17] Voice 23: i

[4:33:22] Voice 11: see nine ten opposed okay at least two abstain but it fails on a tight post

[4:33:34] Voice 11: it

[4:33:36] Voice 23: fails on a tight vote uh can you oh sorry let's review

[4:33:43] Voice 11: yeah it's um eight in favor ten against two abstains

[4:33:49] Voice 6: nine against i'm sorry there's nine

[4:33:50] Voice 6: Nine online.

[4:33:56] Voice 11: Sorry, there's 10 against because Trustee Patrick.

[4:34:00] Voice 11: I agree.

[4:34:00] Voice 11: And there was nine online.

[4:34:02] Voice 11: So that's 10 against, eight in favor.

[4:34:05] Voice 11: Two people didn't vote.

[4:34:06] Voice 11: So those are counted as in favor, which means there's 10 in favor, 10 opposed.

[4:34:11] Voice 11: It's a fail.

[4:34:14] Voice 11: All right.

[4:34:14] Voice 11: So that's defeated.

[4:34:18] Voice 23: So, trustees, it's time for a break.

[4:34:21] Voice 23: Let's take a 15-minute break until 3 o'clock.

[4:34:24] Voice 23: so let's take a break till three o'clock what

[4:34:33] Voice 9: time have you got now i have

[4:34:52] Voice 29: to reset my since

[4:34:53] Voice 29: power came on i have to reset my wi-fi back to off our battery power so hopefully that won't

[4:34:58] Voice 29: cause too much chaos i should be back here shortly all

[4:35:02] Voice 20: right thank you for letting us know

[4:35:03] Voice 20: please

[4:50:30] Voice 26: welcome back from

[4:50:31] Voice 23: your break i'm going to carry on in the agenda we are at items uh at a

[4:50:41] Voice 23: 13.2 which is discussion and decision items related to trust program services trustee boland

[4:50:49] Voice 23: i

[4:50:53] Voice 3: just want to comment on the discussion previously i did think about raising a point

[4:50:59] Voice 3: of order but i didn't want to raise the temperature in advance of the vote i don't think

[4:51:04] Voice 3: it's the behavior and language we are instructed to aspire to to call a motion from another trustee

[4:51:12] Voice 3: offensive thank you thank

[4:51:16] Voice 23: you okay so moving on again we are at item 13.2.1 on page 416

[4:51:26] Voice 23: of the agenda that's the project update on the policy amendment statement amendment project

[4:51:32] Voice 23: request for a decision um i'll look to director freighter to introduce this item um thank you

[4:51:41] Voice 28: you chair i understand uh staff human or senior policy advisor humans is now back from the meeting

[4:51:46] Voice 28: he had left for and i think i'll see if he's available to introduce this thank you so much

[4:51:51] Voice 23: i am

[4:51:52] Voice 1: online chair oh sorry i think i talked over you oh

[4:51:58] Voice 23: no i was just welcoming you go ahead

[4:52:00] Voice 23: oh

[4:52:01] Voice 1: thank you and uh so i was not present for the previous discussion related to the policy

[4:52:07] Voice 1: statement but i understand that it was lively so i'm entering into this uh segment maybe

[4:52:14] Voice 1: without all of the knowledge that I would otherwise need to feel well

[4:52:17] Voice 1: prepared on it so I'm just going to present what is in the agenda package.

[4:52:22] Voice 1: This request for decision relates to the project charter that informs the policy

[4:52:27] Voice 1: statement amendment project and the reason we are bringing it to you for an

[4:52:32] Voice 1: update is that obviously we have not met the initial timelines that were set out

[4:52:37] Voice 1: in version 12 of the project charter and so we are proposing a version 13 which kicks out the

[4:52:47] Voice 1: desired completion date of the policy statement amendment project into 2029 and the reason we

[4:52:55] Voice 1: are proposing this significant increase in the duration of the project is really it's to reflect

[4:53:00] Voice 1: a number of things first it's to reflect the fact that obviously we're coming into a local

[4:53:05] Voice 1: government election in October, and that it will very likely take a new trust council a little

[4:53:12] Voice 1: while to get up to speed and to sort of understand the work that has gone into the policy statement

[4:53:16] Voice 1: project going up to this point and where they might want to take it under their direction with

[4:53:22] Voice 1: their authorities as a new trust council. So looking to accommodate that, looking to accommodate

[4:53:29] Voice 1: the fact that the sort of revision process that we all experienced together prior to first reading

[4:53:37] Voice 1: took quite a long time. You know, there's a lot of thoughtful work on the part of trustees and

[4:53:45] Voice 1: trustees directing staff to go away, do research, come back. So we just want to build in enough time

[4:53:51] Voice 1: for that sort of iterative revision process, similar to what those of you who participated

[4:53:56] Voice 1: participated in 2025 were part of. And then there were, you know, following first reading of the

[4:54:04] Voice 1: draft policy statement, we referred it out to government bodies and to Indigenous governing

[4:54:08] Voice 1: bodies. And we're still waiting for some of those referral responses to come in. We're,

[4:54:13] Voice 1: you know, trying to work with Indigenous governing bodies to gather their feedback, and we'll have to

[4:54:20] Voice 1: and theoretically incorporate what we hear into the document return to them with whatever proposed

[4:54:26] Voice 1: revisions might arise from their feedback and so there will also be an iterative process with

[4:54:32] Voice 1: those indigenous governing bodies which experience has shown can take a little while

[4:54:38] Voice 1: so we just want to make sure that the the project charter for this initiative can accommodate

[4:54:43] Voice 1: those three elements. And that is essentially all I really need to say about that. Included

[4:54:51] Voice 1: in attachment one to this RFD is a red line version of the project charter that shows the

[4:54:58] Voice 1: changes that we are proposing to be made. I'll also note that attachment three of the RFD provides

[4:55:05] Voice 1: a little bit of an update across a number of different project areas. And so if you have any

[4:55:10] Voice 1: any questions, I am happy to field them. Thank you.

[4:55:14] Voice 23: Any questions for Senior Policy Advisor

[4:55:18] Voice 23: Yones? Trustee Getty?

[4:55:25] Voice 9: Has there been any indication from the ministry staff what's

[4:55:30] Voice 9: most likely in terms of their timeline and their work plans when they would have

[4:55:37] Voice 9: time and people to commit to this?

[4:55:42] Voice 1: Probably look to Director Frater actually to field this,

[4:55:46] Voice 1: But it's my recollection that ministry staff suggested that it would take at least a year for their review from the time that they receive it to be comfortable signing off, if indeed they are comfortable signing off.

[4:56:00] Voice 1: And the reason for that is that they emphasize to us the regional implications of this document, that it does cover such a significant geographical area, many affected communities, both island communities and Indigenous communities as well.

[4:56:20] Voice 1: And so they're going to take their good time to make sure that all of the things that they need to be concerned about are addressed before they would be willing to sign off on it.

[4:56:31] Voice 1: Director Frater, do you have anything to?

[4:56:34] Voice 28: That's generally what they indicated.

[4:56:36] Voice 28: Can

[4:56:37] Voice 9: I do a follow up?

[4:56:38] Voice 9: Yes, please.

[4:56:39] Voice 9: Is that sort of the longest amount of time that they would need?

[4:56:42] Voice 9: Is that their best case scenario or worst case?

[4:56:48] Voice 28: I can take that.

[4:56:49] Voice 28: I think it's impossible to say, and I think it would depend on a number of factors, including

[4:56:54] Voice 28: the minister holds the duty to consult.

[4:56:56] Voice 28: If you were to forward a policy statement that was at odds with the advice and guidance

[4:57:01] Voice 28: you'd received from nations, I think that would then potentially cause the ministry

[4:57:06] Voice 28: to take longer to try and reconcile what they've received with what the nation had asked for.

[4:57:10] Voice 28: If you advance a document where most parties are satisfied that most interests have been

[4:57:14] Voice 28: take it into account where there's a strong rationale for why why a certain point of view

[4:57:19] Voice 28: has been made that it would be processed more quickly i think that's part of it also it's the

[4:57:23] Voice 28: same thing with the provincial interest the minister has to be satisfied with the agency

[4:57:27] Voice 28: responses from other from the provincial ministries and regional districts to make sure that it's all

[4:57:33] Voice 28: been accounted for so it really depends on how clean a package we deliver i would say

[4:57:37] Voice 28: too okay

[4:57:38] Voice 9: Okay, thank you.

[4:57:40] Voice 23: Any other questions for staff?

[4:57:45] Voice 23: There are none.

[4:57:47] Voice 23: There's a motion on page.

[4:57:49] Voice 23: Trustee Bernardo.

[4:57:49] Voice 23: Oh, sorry, Trustee Bernardo.

[4:57:55] Voice 8: Thank you.

[4:57:59] Voice 8: Yeah, Mr. Yeomans, this is about updating

[4:58:05] Voice 8: the policy statement project.

[4:58:08] Voice 8: And I understand that we need to bring the dates

[4:58:12] Voice 8: into alignment with the reality of what we're facing.

[4:58:16] Voice 8: um i'm struggling a bit here though although i see the sense of most of those amendments because

[4:58:26] Voice 8: you know it's basically continuing the existing strategy going forward and i can understand that

[4:58:31] Voice 8: staff's in that position nobody has told staff otherwise in fact we just spent an hour or so

[4:58:38] Voice 8: flailing around around that issue um i'm wondering what if you could explain what

[4:58:45] Voice 8: What staff's reasoning is here is to the merits of bringing this amendment to us now, as opposed to bringing it to the new trust council.

[4:58:56] Voice 8: And the reason I'm asking that question is the estimated or the optimistic target date is another two years.

[4:59:04] Voice 8: Hence, it's already been eight years.

[4:59:08] Voice 8: The new trust council is going to have custody of this issue.

[4:59:11] Voice 8: I could easily imagine the new trust council is going to want to rethink strategy here

[4:59:20] Voice 8: so I'm wondering why is staff not deferring bringing this forward to the new trust council

[4:59:26] Voice 8: and pointing out like yeah there's been some real challenges here and I would think staff would

[4:59:33] Voice 8: explain the practical challenges because you know new people are coming in they're going to want to

[4:59:37] Voice 8: to know why this thing took eight years so far. So I would think the new trust council would be

[4:59:44] Voice 8: the better body to be deliberating on the carry forward strategy. So if you can explain why

[4:59:51] Voice 8: staff is bringing this to us as opposed to the new trust council. Thanks.

[5:00:00] Voice 1: Sure. Thanks, Trustee Bernardo. I think from my perspective, it was simply a matter of

[5:00:07] Voice 1: housekeeping. We've known for some time now that the timeline in version 12 of the project charter

[5:00:15] Voice 1: was not going to be met. And so it just seemed prudent to be working to a project charter that

[5:00:23] Voice 1: it had a more realistic timeline attached to it. Now, whether that, you know, like should trust

[5:00:30] Voice 1: council choose not to advance this project charter version 13, we would just continue to work to

[5:00:38] Voice 1: version 12 and do the things that are set out in version 12, just no longer in alignment with the

[5:00:45] Voice 1: timeline that's set out in version 12 so um whether whether or not um and director freighter

[5:00:54] Voice 1: can correct me if i'm wrong here but whether or not trust council endorses this particular version

[5:00:59] Voice 1: of the project charter i would assume the project will continue as it is currently scoped and

[5:01:05] Voice 1: potentially then the it would be up to the next trust council to to make those strategic decisions

[5:01:11] Voice 1: and come up with a new project charter if it so chose.

[5:01:14] Voice 1: But I don't know if that is accurate, so I will.

[5:01:25] Voice 22: Director Freider?

[5:01:27] Voice 28: Yes, I can confirm this is being brought forward in the interest of just clear administration,

[5:01:31] Voice 28: clear communication to the public of where we're at.

[5:01:35] Voice 28: At any meeting, Trust Council can direct staff to change a project's direction or trajectory.

[5:01:40] Voice 28: So it's not, you know, it's binding in so far as, you know, only so long as it's the next Trust Council meeting.

[5:01:45] Voice 28: but it allows us to plan as we orient the new trust council we'll be bringing a fulsome orientation

[5:01:50] Voice 28: to the history of this project and the potential paths forward that it presents but this gives us

[5:01:56] Voice 28: an ability to kind of signal based off this trust council's experience what the future of the project

[5:02:02] Voice 28: could look like and what seems like a reasonable path as far as staff are concerned to signal is

[5:02:09] Voice 28: the next steps for the project of course this is trust council's project for it so it's for you to

[5:02:13] Voice 28: tell us are you in agreement that this would be the reasonable next stage to recommend in a project

[5:02:20] Voice 28: charter trustee

[5:02:24] Voice 26: middleton thank

[5:02:29] Trustee Middleton: you yeah i i i get the logic of why you would want a charter that

[5:02:35] Trustee Middleton: reflects the fact that you'll be you know running um into the next uh into 2029 in fact in this case

[5:02:44] Trustee Middleton: But I wonder if you could add a bullet under the present or the final adoption that just relates to Trustee Bernardo's point.

[5:02:53] Trustee Middleton: I think it enhances transparency.

[5:02:56] Trustee Middleton: And that bullet would just simply say endorsement and or revision of project charter by Trust Council and maybe dated March of 27.

[5:03:12] Voice 23: If you are proposing an amendment to the attachment number one, we should do so through a motion.

[5:03:23] Trustee Middleton: Okay, sure.

[5:03:24] Trustee Middleton: No, I'll just write that down and send it off right now.

[5:03:28] Voice 23: All right.

[5:03:29] Voice 23: Are there any other questions on this document?

[5:03:33] Voice 23: We wait for an amendment to it.

[5:03:38] Voice 23: Trustee Boland?

[5:03:39] Voice 23: i

[5:03:41] Voice 3: don't know if it's intentional in the way that you're updating it but the dates on the right hand

[5:03:46] Voice 3: column final adoption goes runs through to 2027 but the dates on the bottom so what is it one two

[5:03:54] Voice 3: three four october 2026 november 2026 in the version that i have so why am i looking at a

[5:04:10] Voice 3: copy of the agenda that is not the one that you're looking at they

[5:04:16] Voice 23: are saying it's on page 418 is the

[5:04:19] Voice 23: one that is showing uh trustee boland it's the red line

[5:04:23] Voice 3: okay i'm sorry yeah i went down and the

[5:04:27] Voice 3: next one down actually did have some small red lining but not full okay i skipped a page in some

[5:04:33] Voice 3: way or skipped a page in my head i apologize thank you

[5:04:37] Voice 23: uh trustee bernardo yeah

[5:04:40] Voice 8: uh this isn't a

[5:04:41] Voice 8: question for mr yeomans as much as it is for for uh us as a body of trust council and i would just

[5:04:47] Voice 8: like to throw out the idea that i sort of um flagged this morning uh about the possibility of

[5:04:55] Voice 8: taking a different approach to developing this thing there has been a lot of work uh and there's

[5:05:02] Voice 8: a lot uh done on this and there's a lot in the draft that deserves um bringing at least in my

[5:05:09] Voice 8: view bringing forward but there's also things i mean all of us have you know our own opinions

[5:05:15] Voice 8: about things that you know we're more or less confident or feeling good about uh and as we

[5:05:24] Voice 8: know for the past few votes we just saw uh today um i mean there's some real divergence of views

[5:05:31] Voice 8: here. We're pretty evenly split about the approach that we're taking on this. So my question is,

[5:05:38] Voice 8: do we have some appetite today or at another time to revisit this specific document to change the

[5:05:47] Voice 8: terms of the charter? I mean, it's always struck me, and I'm going to get a little philosophical

[5:05:52] Voice 8: here, but it's always struck me as a little odd that a trust policy statement, which is eminently

[5:05:58] Voice 8: a political document that trust council that we have consistently handed off that task to the

[5:06:06] Voice 8: staff and in a sense expected or hoped that they would resolve the differences that we have amongst

[5:06:12] Voice 8: ourselves and it seems to me the time may have come for for us as a trust council uh to really

[5:06:20] Voice 8: do our jobs which is and what i mean by that is form a select committee to rewrite the draft

[5:06:26] Voice 8: um you know end the torment for staff and just turn this into a much simpler general statement

[5:06:34] Voice 8: that represents or at least expresses the some points that we can all get behind

[5:06:41] Voice 8: um it's a little late in the day for that uh and i don't want to be contradictory to what i'm saying

[5:06:47] Voice 8: what i said before so when i say we what i mean is we could be doing the next trust council a favor

[5:06:54] Voice 8: if we work that concept into this document but I don't want to waste people's time so

[5:07:00] Voice 8: I'm just wondering maybe we could have a straw poll to see if there's any appetite for that

[5:07:04] Voice 8: well

[5:07:06] Voice 23: I think Trustee Bernardo as I understand Director Crater when the new trust council is

[5:07:10] Voice 23: going to be presented with a history of the last eight years maybe they'll go back even further as

[5:07:15] Voice 23: attempts made earlier uh the last term trust programs committee did attempt to hold the pen

[5:07:22] Voice 23: and do quite a bit of the writing.

[5:07:24] Voice 23: So we've seen many iterations of the same thing already.

[5:07:29] Voice 23: So I understand,

[5:07:31] Voice 23: I do appreciate you trying to find a new way forward.

[5:07:35] Voice 23: And I would hope that when the new trust council

[5:07:37] Voice 23: is presented a history of where we are today,

[5:07:40] Voice 23: that they will be presented numerous options

[5:07:45] Voice 23: of how to go forward,

[5:07:46] Voice 23: plus bringing their own thoughts and ideas.

[5:07:49] Voice 23: is so i i think that would be the time for an innovative change would be the new trust council

[5:07:56] Voice 23: responding to the package that they have but i'm oh you know this is our our job so trustee peterson

[5:08:04] Voice 23: thank

[5:08:07] Voice 7: you chair um uh with respect to the uh comments from the previous speaker i was i was

[5:08:15] Voice 7: going to mention the the work of trust programs committee um followed by uh quite a number of

[5:08:22] Voice 7: meetings of committee of the whole to try and do uh just exactly what the speaker uh mentioned um

[5:08:31] Voice 7: and yet here we are um more generally i support uh um i support the updated project

[5:08:41] Voice 7: charter if nothing else because it's presenting more realistic timelines than the existing one

[5:08:48] Voice 7: uh again notwithstanding i sounds like there's going to be some potential amendments

[5:08:53] Voice 7: uh coming so um yeah presently i i support at least updating and making the timelines realistic

[5:09:04] Voice 23: trustee getty yeah

[5:09:06] Voice 9: i was thinking of the committee of the whole meetings when we couldn't get quorum

[5:09:10] Voice 9: and uh that was when we everybody was trying to struggle through a lot of the priorities and

[5:09:17] Voice 9: whether or not to include and how to word it and things like that so i think whoever's going to

[5:09:22] Voice 9: to work on this next, you know, needs to be encouraged to figure out, you know, if the

[5:09:29] Voice 9: committee of the whole structure doesn't work, then how do we set it up so that we get as much

[5:09:34] Voice 9: input as possible so that it's not at the end of it. But that said, you know, we have had since all

[5:09:42] Voice 9: of that drafting and work, we have had a lot of feedback and input from people. So I think that,

[5:09:49] Voice 9: you know it's not it's not that we've lost every opportunity to have any input so i think if you do

[5:09:56] Voice 9: have you know if you're parting shot if we don't get another kick at this can then you know make

[5:10:01] Voice 9: sure that the staff have uh the benefit of the fact that we've spent a lot of time thinking about

[5:10:08] Voice 9: it both at this meeting and at several other meetings and make sure that uh your input is uh

[5:10:13] Voice 9: is passed on. And then when the new council is oriented in terms of the history of this project,

[5:10:20] Voice 9: they can have the benefit of that, so that they know the pros and cons, because we've been deeply

[5:10:27] Voice 9: entrenched in it, and we've got lots of good feedback. I

[5:10:32] Voice 23: see Trustee Elliott and Fast have

[5:10:34] Voice 23: their hands raised. I will let you comment, and then Trustee Middleton has an amendment to bring.

[5:10:39] Voice 23: So, Trustee Elliott?

[5:10:45] Trustee Elliott: Thanks.

[5:10:45] Trustee Elliott: I'm not in favor of trustees picking up the pen, as some would term it, and politicizing a document that has to withstand a lot of scrutiny from different bodies.

[5:11:00] Trustee Elliott: I do recall watching policy statement debates from last term and some of the last minute additions by trustees that didn't receive staff advice.

[5:11:13] Trustee Elliott: or any research were the ones that were most hotly contested

[5:11:18] Trustee Elliott: and almost caused the entire document to go underwater.

[5:11:25] Trustee Elliott: So, you know, we set political direction as in the strategic plan.

[5:11:30] Trustee Elliott: I think the appropriate time to consider whether we continue with this project

[5:11:34] Trustee Elliott: is reconsidering the strategic plan.

[5:11:36] Trustee Elliott: Right now we have a duty to just make sure that we're doing what we can

[5:11:43] Trustee Elliott: under the strategic plan that we have.

[5:11:46] Trustee Elliott: So I would have moved the motion

[5:11:48] Trustee Elliott: so we can get on with the rest of our work

[5:11:50] Trustee Elliott: and hopefully that amendment.

[5:11:54] Voice 23: Yeah, I'm going to entertain the amendment first.

[5:11:56] Voice 23: So Trustee Fast and then Trustee Middleton.

[5:11:59] Trustee Fast: I was also going to move the motion.

[5:12:01] Trustee Fast: I'm not sure how we can,

[5:12:02] Trustee Fast: I was going to move the staff recommended motion.

[5:12:05] Trustee Fast: How can we have an amendment

[5:12:06] Trustee Fast: when we don't have a motion on the floor

[5:12:07] Trustee Fast: or did I miss something?

[5:12:08] Voice 23: Sorry, he submitted the motion in writing.

[5:12:11] Voice 23: That's all we gave him a chance.

[5:12:12] Voice 23: So the motion is ready. So we'll see Trustee Middleton's amendment to the project charter.

[5:12:20] Trustee Fast: Oh, thank you.

[5:12:22] Voice 23: Yeah, that's the amendment. Sorry. So go ahead, Trustee Middleton, and staff will bring up your motion.

[5:12:28] Trustee Middleton: Okay. No, great. Thank you. There it is.

[5:12:32] Trustee Middleton: I move that Islands Trust Council amend Project Plan Version 13 to add a bullet at the start of the final adoption section,

[5:12:39] Trustee Middleton: section which reads gain uh endorsement and incorporate any revisions to charter and that

[5:12:48] Trustee Middleton: would be dash or comma march 27 is the timeline so

[5:12:53] Voice 23: just so that i just want trustees to see where

[5:12:55] Voice 23: that is a director greater but

[5:12:57] Voice 28: i just suggest that the word trust counselor tc be added before

[5:13:01] Voice 28: the word endorsement yeah

[5:13:05] Trustee Middleton: happy to take any i i realized i banged that out not clearest manner so

[5:13:11] Trustee Middleton: So any changes, I'm happy to accept.

[5:13:14] Trustee Fast: And March 27 means March 2027?

[5:13:18] Trustee Middleton: Yeah, March 2027.

[5:13:20] Trustee Fast: That's great. Thank you.

[5:13:21] Trustee Middleton: It's to match the format of the table, just where it would go in the dates column.

[5:13:31] Trustee Middleton: I don't know if that needs to be made clear in the motion or if that's implicit here.

[5:13:35] Voice 23: I think that's implicit, Olivia.

[5:13:37] Voice 23: Staff agree.

[5:13:38] Voice 23: So just to make sure everyone understands, on page 418, as you look at the work plan overview, the big block there that's beige, that final section in there that says final adoption, this motion is about adding a bullet into that section.

[5:13:53] Voice 23: So if the wording is okay, if you could read that one more time, Trustee Middleton, and then we'll take a second.

[5:13:59] Voice 23: Thank

[5:14:00] Trustee Middleton: you, Chair. Yeah, I'm happy to. I move that Islands Trust Council request staff amend Project Plan Version 13 to add a bullet point at the start of the final adoption section, which reads, gain Islands Trust Council endorsement and incorporate any revisions to Charter, March 2027.

[5:14:18] Voice 23: Is there a second?

[5:14:20] Trustee Middleton: Second.

[5:14:20] Voice 23: Second by Trustee Bernardo. Any discussion? Not seeing any, I'm going to call the vote. Oh, sorry, Trustee Fast, are you?

[5:14:33] Voice 23: oh you're muted oh

[5:14:35] Trustee Fast: apologies um i was wondering uh why what does this add what's the uh implications

[5:14:44] Trustee Fast: and uh can can um i hear from staff about would this affect the charter in in what way

[5:14:55] Trustee Fast: same

[5:14:55] Voice 14: question aha okay can

[5:15:00] Trustee Middleton: i speak to that okay

[5:15:03] Trustee Fast: thank

[5:15:04] Trustee Middleton: you chair um i was hoping

[5:15:06] Trustee Fast: to hear from staff

[5:15:08] Trustee Fast: but okay thank you. Well

[5:15:09] Trustee Middleton: yeah maybe I can just elaborate and then yeah happy to of course hear

[5:15:14] Trustee Middleton: hear from staff but the intent was not to change the project plan or how the project plan works or

[5:15:20] Trustee Middleton: how staff use the project plan it was really to kind of allow it to have a validity beyond our

[5:15:27] Trustee Middleton: term by formally stating that the work plan intends to hear from the next trust council as a

[5:15:34] Trustee Middleton: a component of it and to allow them to adjust it going forward if they so choose so they don't

[5:15:40] Trustee Middleton: necessarily have to feel like we're dictating to them what happens up till 2029 it for it states

[5:15:46] Trustee Middleton: what may have been implied anyway formally that they would have a chance early in the term to

[5:15:52] Trustee Middleton: revise the project plan if they so chose any

[5:15:56] Voice 23: additional comments from director frader no this

[5:16:00] Voice 28: matches what we were intending in any event which was to bring it back to trust council in the march

[5:16:04] Voice 28: of 2027 to seek their direction on the way forward so this this just makes that

[5:16:08] Voice 28: more transparent thank you thank

[5:16:11] Voice 23: you so much trustee Peterson I

[5:16:16] Voice 7: think it's it's

[5:16:18] Voice 7: always helpful to have explicit direction whenever possible thank you

[5:16:24] Voice 7: thank

[5:16:25] Voice 23: you I'm not seeing any further speakers so I'm going to call the the

[5:16:30] Voice 23: vote on the motion um i think we all know the motion that's before us it was just red so

[5:16:36] Voice 23: all those in favor please raise your hands okay

[5:16:47] Voice 22: it's 12. all right

[5:16:48] Voice 23: lower your hands any opposed

[5:16:57] Voice 10: one looks like one opposed

[5:17:00] Voice 23: one opposed 12 in favor that carries that's 15.

[5:17:09] Voice 23: all right so thank you i need now the uh motion if there's no further amendments go ahead uh trustee

[5:17:16] Voice 23: Trustee Fast.

[5:17:17] Trustee Fast: Thank you, Chair.

[5:17:18] Trustee Fast: I'd like to move that trust council endorse

[5:17:21] Trustee Fast: policy statement amendment project charter version 13

[5:17:25] Trustee Fast: shown an attachment one as amended.

[5:17:27] Voice 23: Thank you.

[5:17:28] Voice 23: Is there a second?

[5:17:30] Voice 23: Seconded by Trustee Gavreau.

[5:17:32] Voice 23: Any discussion?

[5:17:36] Voice 23: You can lower your hand, Trustee Fast.

[5:17:38] Voice 1: Oh, there we go.

[5:17:39] Voice 23: All those in favor, raise your hands.

[5:17:49] Voice 23: 14.

[5:17:50] Voice 26: All

[5:17:50] Voice 23: right, lower your hands.

[5:17:53] Voice 23: Any opposed?

[5:18:00] Voice 23: none opposed so that

[5:18:01] Voice 23: carries all right thank you trustees we're going to keep moving through uh

[5:18:06] Voice 23: through our business here so now we're at 13.2.2 on page 428 of the agenda package this is the

[5:18:14] Voice 23: policy statement amendment policy 1.2.1 request for decision is that who's gonna present that

[5:18:22] Voice 23: There we go. We have Senior Policy Advisor Jason Yeomans.

[5:18:27] Voice 1: Okay. Thank you, Chair.

[5:18:29] Voice 1: This piece of work comes to you from Trust Programs Committee,

[5:18:33] Voice 1: and it is work that that body has been doing on Trust Council Policy 1.2.1,

[5:18:39] Voice 1: which is the Policy Statement Amendment Policy.

[5:18:44] Voice 1: This is the policy that guides the process to amending the policy statement.

[5:18:50] Voice 1: statement. The version, probably the most helpful version in the agenda package here is attachment

[5:18:57] Voice 1: two, which shows a red line of the current policy statement amendment policy. And the red line shows

[5:19:04] Voice 1: the changes that are proposed. And then the version that's in attachment one is the clean

[5:19:09] Voice 1: version of the policy statement amendment policy with all of those changes that are

[5:19:13] Voice 1: redlined in attachment to. Probably of most interest to this body as it considers whether

[5:19:22] Voice 1: or not to proceed with the proposed amendments to this policy are new clause 1.2 commits trust

[5:19:32] Voice 1: council to undertaking engagement to identify potential policy statement amendment topics

[5:19:36] Voice 1: within its first year in office and consider whether to amend the policy statement starting

[5:19:44] Voice 1: regarding during that first term of office. And I suspect there are trustees who can speak to this

[5:19:50] Voice 1: and the desire for it, but it really reflects the fact that the policy statement had gone

[5:19:56] Voice 1: unamended or unrevised for so long. And I think one of the contributing factors

[5:20:03] Voice 1: in the challenging process that this current effort to update the policy statement has

[5:20:08] Voice 1: experienced is the challenge of trying to do it all at once, rather than biting off smaller

[5:20:13] Voice 1: smaller chunks as needs arise during a given term in office or across terms in office.

[5:20:19] Voice 1: So introduction of a new clause 1.2, which spells out all of the things that will happen

[5:20:27] Voice 1: during the first term or within the first year of a new Trust Council term in office.

[5:20:32] Voice 1: It sets out, I think, a more clear set of steps as to what will happen when Trust Council

[5:20:41] Voice 1: embarks on this effort to decide whether it's going to amend the policy statement.

[5:20:45] Voice 1: So Sections 3, Section 4, and Section 5 spell out sort of three distinct steps in the policy

[5:20:54] Voice 1: statement amendment process, those being topic review selection, actual review of those topics

[5:20:59] Voice 1: which are proposed for amendment, and the policy statement amendment process itself.

[5:21:06] Voice 1: And then a third element of these proposed amendments that I think will be of interest

[5:21:10] Voice 1: to Trust Council, is that staff are proposing, or I suppose Trust Programs Committee is now

[5:21:16] Voice 1: proposing, but through staff's recommendation, that the next time that Trust Council sets

[5:21:23] Voice 1: out to amend the policy statement, that the bylaw not be referred to its own local trust

[5:21:30] Voice 1: committees.

[5:21:30] Voice 1: So in the current policy statement amendment policy, local trust committees in island municipalities

[5:21:37] Voice 1: are identified as one of the agencies that should be referred a new policy statement when one is

[5:21:43] Voice 1: drafted. I don't know whether this opinion is shared by all trustees, but certainly at the

[5:21:49] Voice 1: staff level, it's a complicating factor to have a body of elected officials refer a document

[5:21:57] Voice 1: to a sub-body comprised of those same elected officials who may or may not say the same things

[5:22:07] Voice 1: that they say at the big trust council table.

[5:22:10] Voice 1: Like, so like having a different set of recommendations

[5:22:14] Voice 1: or a different perspective

[5:22:17] Voice 1: on even whether the project should proceed

[5:22:19] Voice 1: coming from the local trust committees

[5:22:21] Voice 1: back up to trust council

[5:22:23] Voice 1: creates a sort of a strange decision dynamic.

[5:22:27] Voice 1: But again, I can't speak on behalf of trustees

[5:22:31] Voice 1: as to your experience with that

[5:22:33] Voice 1: and the benefit or the drawbacks that that provides.

[5:22:36] Voice 1: sides. So that is all I have to say on that subject for the moment. The recommendation

[5:22:42] Voice 1: is that current trust policy, trust council policy 1.2.1 be replaced with the draft updated

[5:22:51] Voice 1: policy 1.2.1 shown in attachment one to the request for decision. Thank you, Chair.

[5:22:57] Voice 23: Thank you. So this is our questions regarding the staff report, Trustee Peterson.

[5:23:05] Voice 7: I'm going to start with Advisor Yeoman's last point because it was robustly discussed in committee.

[5:23:18] Voice 7: I was of the view that it should still go back to local trust committees, but it wasn't the deciding factor for me.

[5:23:27] Voice 7: um i think the way i look at this is um this is intended to be assistive to future trust councils

[5:23:38] Voice 7: not just the next one uh but uh into the future um we all know that we are where we at are we at

[5:23:48] Voice 7: we all know boy it's getting towards the end of the day we all know where that we're are where

[5:23:53] Voice 7: we at with the policy statement partly because the work's been avoided for so long

[5:23:57] Voice 7: This updated policy lays out expectations of each trust council to come in, as they come in, and at least consider whether amendments are desired in that term.

[5:24:15] Voice 7: It also creates a topic inventory, which I think is also very helpful.

[5:24:23] Voice 7: um and uh so it sort of provides a framework as as mr yeoman said to uh for future trust

[5:24:32] Voice 7: councils to consider revisions to the policy statement in a more piecemeal um uh smaller

[5:24:38] Voice 7: more discreet project uh fashion um and and i uh i strongly in support of uh this new approach

[5:24:48] Voice 7: and I see it as being a benefit

[5:24:52] Voice 7: to future trust councils. Thank you.

[5:24:56] Voice 19: Thank you. Trustee Paul, then Geddy. Yeah, thanks.

[5:25:01] Voice 4: Just want to comment on the local trust

[5:25:06] Voice 4: committees and the trustees from the

[5:25:09] Voice 4: various islands expressing support or

[5:25:14] Voice 4: non-support or comments on the policy

[5:25:17] Voice 4: policy, statement drafts. To me, as a trustee, I try to have, you know, form my own opinion

[5:25:26] Voice 4: based on, you know, being close to the matter and discussions. But I'm also, you know, ultimately

[5:25:32] Voice 4: I'm here as a representative of the people living on South Pender. And when we voted

[5:25:39] Voice 4: we voted to not support the policy statement based on South Pender,

[5:25:48] Voice 4: based on the multiple comments that we had received from our citizens here.

[5:25:55] Voice 4: And so I think, to me, that's the purpose of it.

[5:25:58] Voice 4: And indeed, it would be possible that it's appropriate for a trustee

[5:26:05] Voice 4: to support something at the trust council level

[5:26:08] Voice 4: and not support it from the local trust committee

[5:26:13] Voice 4: based on the feedback from their community.

[5:26:16] Voice 4: So I would like to see that retained, not to be done away with.

[5:26:21] Voice 4: Thanks.

[5:26:22] Voice 4: Thank you.

[5:26:23] Voice 23: Trustee Getty, then Bernardo.

[5:26:26] Voice 9: Thank you.

[5:26:28] Voice 9: I guess a little bit of a spin on what Trustee Falco has just said.

[5:26:33] Voice 9: When I think early in the process,

[5:26:37] Voice 9: we had a conversation about the budget for getting the consultations

[5:26:41] Voice 9: and getting the information out to the community.

[5:26:44] Voice 9: And there was a decision at Bowen, I think at council level,

[5:26:49] Voice 9: that we did not want to have that as a budget expense

[5:26:54] Voice 9: and that we wouldn't have the request to have staff come and do a presentation.

[5:27:02] Voice 9: And I think that what happened, the process was that the consultation or the referral to Bowen, a municipality, actually got it onto our calendar and got it onto a business meeting and an agenda so that it was referred to staff to organize getting comments from the community and from members of council and have that organized as our session.

[5:27:33] Voice 9: mission to the trust and our reaction to it. So it was a very convoluted kind of process, but

[5:27:41] Voice 9: it was, I think we have to be mindful if it's a budget consideration in terms of getting

[5:27:48] Voice 9: the discussion going locally. And if we don't have the formal referral, that it's important that

[5:27:57] Voice 9: that either the local trust committee or the municipal council still diarize some time

[5:28:05] Voice 9: so that there's information and education and discussion so that you can have an informed decision.

[5:28:14] Voice 9: And that may be requiring a change in the process if it's not going to be a referral.

[5:28:20] Voice 9: And it does feel odd in terms of the council making a decision that the trustees may or may not have played a major part in.

[5:28:34] Voice 9: And it was a convoluted process.

[5:28:38] Voice 9: And I think that we need to be mindful of that next time.

[5:28:43] Voice 23: I'm going to call first on staff, Jason Yeomans.

[5:28:53] Voice 1: Thank you, Chair. Just briefly to Trustee Getty's point, I think I misspoke earlier. I'm so used to

[5:28:58] Voice 1: running local trust committees and island municipalities together in everything I do

[5:29:03] Voice 1: when I talk about the policy statement. We are statutorily required to continue to refer the

[5:29:09] Voice 1: policy statement bylaw to Bowen Island Municipality under the letters patented and under our protocol

[5:29:14] Voice 1: agreement with Bowen Island. So I think I said that we're proposing to no longer do that. We

[5:29:20] Voice 1: We are obligated to do that and we'll always do that.

[5:29:26] Voice 22: Trustee Bernardo Vanillian.

[5:29:30] Voice 8: Thanks.

[5:29:33] Voice 8: I'm a little, first of all, I mean,

[5:29:35] Voice 8: I can see the intention behind doing this

[5:29:39] Voice 8: and it makes some sense.

[5:29:40] Voice 8: It's a general theory of looking to create a mechanism

[5:29:48] Voice 8: whereby trust counsel endeavors to refresh

[5:29:52] Voice 8: the trust policy statement at the beginning of every term

[5:29:55] Voice 8: or at least consider doing so.

[5:29:57] Voice 8: I get it.

[5:29:58] Voice 8: It makes sense.

[5:30:00] Voice 8: What I don't understand specifically of these revisions is the timing of introducing this

[5:30:08] Voice 8: new 1.2 section within the policy, because if you look at 1.2, I mean, if we pass this

[5:30:19] Voice 8: thing, it's going to create a policy that really is going to impose on the staff and

[5:30:26] Voice 8: and also the new trust council, an obligation to not just consider things, but also do those

[5:30:34] Voice 8: things that are spelled out in 1.2.1 to 1.2.4. And that includes early engagement with

[5:30:42] Voice 8: IGBs and various other bodies, a review of some things and agreements that we've got.

[5:30:49] Voice 8: What are we doing creating that obligation on staff and trust council, which is basically

[5:30:55] Voice 8: and creating a new layer of activity for them right at the moment they're still going to be

[5:31:01] Voice 8: in the middle of trying to figure out how to resolve the current tps project so i don't

[5:31:10] Voice 8: disagree with the theory of doing all those things and creating this policy change but it seems to me

[5:31:18] Voice 8: that it's the the timing's wrong it's that we ought not i mean if we pass it i mean put trust

[5:31:24] Voice 8: Trust Council aside, if we pass this, we're creating this new set of work staff is going to have to do that is going to float over and above the work it's already doing on the trust policy statement.

[5:31:38] Voice 8: Some of that seems to me is going to be duplicative, but it's not consider language.

[5:31:43] Voice 8: It just says seek, do these things.

[5:31:45] Voice 8: So, I'm a little concerned about that, and I'm wondering if perhaps staff could explain how, assuming we pass this thing, how is staff going to negotiate or navigate this new set of responsibilities that would be overlaying the existing project?

[5:32:13] Voice 28: I can speak to that if you like.

[5:32:15] Voice 23: Go ahead.

[5:32:16] Voice 28: So, this is intended as a policy that guides you into the future beyond, you know, the next term.

[5:32:22] Voice 28: this would be guidance to trust council um we recognize that as this next term of office starts

[5:32:28] Voice 28: you have an in-stream project so i think we would provide we're going to provide trust council with

[5:32:32] Voice 28: a full briefing of where the project is at we'll provide this policy as a signal of what trust

[5:32:37] Voice 28: council considers to be best practice at the beginning of term but it is written in such a

[5:32:42] Voice 28: way as it presumes you don't have an in-stream amendment happening so we would of course just

[5:32:46] Voice 28: provide advice that you know that they continue with you know continue with the in-stream work

[5:32:50] Voice 28: keeping in mind the principles expressed in this policy but we're not going to you know undertake

[5:32:55] Voice 28: unnecessary work or start new processes that are unneeded this is just a signal as to what you see

[5:33:00] Voice 28: as best practice for amendment processes in general into the future next you know for next

[5:33:06] Voice 28: term but also subsequent terms after that so a sensible approach that recognizes the reality of

[5:33:12] Voice 28: the situation we're in is what we would propose to undertake in next march so

[5:33:16] Voice 8: so director freighter

[5:33:17] Voice 8: are you confident this is not going to saddle the staff

[5:33:22] Voice 8: with a whole new layer of work?

[5:33:24] Voice 8: Yes.

[5:33:25] Voice 8: Okay, thank you.

[5:33:27] Voice 22: Thank you.

[5:33:28] Voice 22: Trustee Elliott, then Yates.

[5:33:32] Trustee Elliott: Great, thanks for that clarification, Dr. Frater.

[5:33:36] Trustee Elliott: I wasn't concerned about it.

[5:33:39] Trustee Elliott: I think it's a good policy update in general.

[5:33:44] Trustee Elliott: Seeing as this hasn't been reviewed since 2016,

[5:33:46] Trustee Elliott: there are substantially different levels of engagement required and requested.

[5:33:54] Trustee Elliott: The one change that I would say, going back to the conversation on policy 4.5, 5.6, 4.5, 5.5, 5.6 now,

[5:34:08] Trustee Elliott: I do think local trust committees should stay in there.

[5:34:15] Trustee Elliott: just my experience with five local trust committees this year alone the conversations

[5:34:21] Trustee Elliott: were very different and the kind of information that we got back as trustees

[5:34:27] Trustee Elliott: you know engaged more directly with their communities and they looked at the policy

[5:34:33] Trustee Elliott: statement from the lens of their ocps yielded i think some of the best feedback that we've seen

[5:34:42] Trustee Elliott: There was much more thorough analysis. We had a long list of proposed amendments from the Gabriel LTC, and I heard some different things coming from different LTCs. We know that the local trust committees evolve differently, and they need to sort of apply that local lens, I think.

[5:35:03] Trustee Elliott: And they're an autonomous local government. I don't see why they'd be excluded from the referral process. So I would suggest that those trust council committees be removed and the other changes remain, but that local trust committees be included. Thank you.

[5:35:24] Trustee Elliott: Right.

[5:35:27] Voice 23: I guess at this stage, there'd have to be an amendment made to the draft policy just for

[5:35:32] Voice 23: lots there. Trustee Yates, then fast.

[5:35:37] Voice 30: Thank you. If you don't hear me, just tell me and I'll turn my camera off. I just want to

[5:35:45] Voice 30: sort of reflect on what Trustee Falk and Trustee Getty and recently, Trustee Elliott talked about.

[5:35:51] Voice 30: I only have experience with one local trust committee, and it was ours on Gabriola.

[5:35:56] Voice 30: and for us it was a really big opportunity actually for our community to comment on the

[5:36:03] Voice 30: trust policy statement for a couple of reasons. I know we tried to save money by appending it

[5:36:10] Voice 30: to one of our LTC meetings which is kind of good but on the other hand I think people felt like

[5:36:18] Voice 30: they almost were cut short and if I were to try to do that again I would have a separate community

[5:36:24] Voice 30: community meeting specifically addressing the trust policy statement because we had a lot of

[5:36:29] Voice 30: feedback Gabriel is a very engaged community they care about the trust policy statement and

[5:36:39] Voice 30: yeah so I would I would echo exactly what trustee Elliott said we these are some good

[5:36:46] Voice 30: amendments here but we definitely need to keep the local trust committee as a referral body

[5:36:51] Voice 30: and maybe make it even more opportunity, I think,

[5:36:58] Voice 30: for our local citizens to engage, not just by surveys

[5:37:04] Voice 30: and not just online, but actually in a meeting.

[5:37:07] Voice 30: Thank you.

[5:37:09] Voice 23: Before I go to Trustee Faust, I see Director Frieder.

[5:37:14] Voice 28: This may be not quite the right moment.

[5:37:16] Voice 28: I just wanted to signal there's two sort of ideas at play

[5:37:19] Voice 28: with regard to local trust committee referrals.

[5:37:21] Voice 28: referrals one is whether you want a referral response from the local trust committee as a

[5:37:26] Voice 28: government body the other is wish whether you wish to signal that trust council should hold

[5:37:31] Voice 28: public engagement in each local trust area right and

[5:37:35] Voice 28: so just wanted to provide that distinction

[5:37:37] Voice 28: um one of the disadvantages of doing it the way we did it where the referral goes to the local

[5:37:42] Voice 28: trust committee is the feedback is provided to the local trust committee and council didn't get

[5:37:48] Voice 28: in many instances, get that detailed feedback from those community members. It sort of stopped

[5:37:53] Voice 28: at the local trust committee table and wasn't provided directly to trust council.

[5:37:57] Voice 28: So there's pros and cons to the approaches. I just wanted to signal, if you're interested in

[5:38:02] Voice 28: the feedback from the LTC as a body, that's one sort of value to hold. The other is if you're

[5:38:08] Voice 28: interested in signaling that trust council should hold public engagement that involves local

[5:38:12] Voice 28: trustees in each local trust area, you could ask staff to add that to the policy as well.

[5:38:18] Voice 28: that that be part of the public engagement plan so just wanted to sort of signal the two different

[5:38:22] Voice 28: paths that could be taken and you need to sort of contemplate you know if either or both are what

[5:38:27] Voice 28: you're looking for um in terms of how you do it yeah thank you all

[5:38:33] Voice 23: right thank you for that uh

[5:38:34] Voice 23: food for thought there uh trustee fast yeah

[5:38:38] Trustee Fast: thank you and that that uh following up on uh director

[5:38:41] Trustee Fast: freighter's uh words is what i was going to speak to too there's a there's the public process that

[5:38:47] Trustee Fast: That trust council was running through staff.

[5:38:49] Trustee Fast: The big process where all the feedback went back to the island's 2050 page.

[5:38:56] Trustee Fast: And that's still proceeding.

[5:38:57] Trustee Fast: And so that's the big, we've got our trust council hats on for that one, right?

[5:39:03] Trustee Fast: And then that's how the public on all the islands, I think, and wherever they're from, can have their say.

[5:39:13] Trustee Fast: And then I just wanted to point out, especially to Trustee Getty, that the new 5.6, and I'm looking at page 440, includes input received before first reading.

[5:39:31] Trustee Fast: trust council will review input received from the Islands Trust Conservancy Board,

[5:39:36] Trustee Fast: island municipalities, so like the other members of Bowen Island Council who aren't part of the

[5:39:44] Trustee Fast: trust, but staff and other members of the council want to have their say. Trustees or staff of the

[5:39:51] Trustee Fast: Islands Trust, this is where I, you know, this is where we all have an opportunity, but it's not

[5:39:57] Trustee Fast: the LTCs. It seems to me we should wear one hat for running Trust Council's Trust Policy Statement

[5:40:07] Trustee Fast: program or this process. And I'm just, my question is for, of course, and then it goes on,

[5:40:16] Trustee Fast: Indigenous governing bodies, referral agencies, and the public all receive da-da-da-da. I'm

[5:40:22] Trustee Fast: I'm wondering, Director Frater, can you tell me what the words in the middle mean to you, trustees or staff of the Islands Trust?

[5:40:33] Trustee Fast: Input from, this is in the middle of 5.4.6, new 5.4.6 on page 440.

[5:40:42] Trustee Fast: Or Jason

[5:40:43] Trustee Fast: Newmans, whichever, yeah.

[5:40:45] Voice 28: I would read it simply that Trust Council will consider any input received from those sources.

[5:40:49] Voice 28: So if there is to be comment made, that Trust Council would review it.

[5:40:54] Voice 28: regardless yeah great

[5:40:55] Trustee Fast: thank you so so every trustee has a chance to have their say as well

[5:41:02] Trustee Fast: as around the trust council um table so i just found it took a lot of uh time it seemed to me

[5:41:12] Trustee Fast: to go back to um local trust committees and then come back again and some of us are the same people

[5:41:19] Trustee Fast: Thank you.

[5:41:20] Trustee Fast: All right.

[5:41:25] Voice 23: Trustees, were there any proposals to amend this policy by Trustee Elliott?

[5:41:36] Voice 14: Yeah, I am just sending one into motion.

[5:41:39] Voice 14: I see Trustee Morrison has her hand up as well.

[5:41:42] Voice 23: Sorry, Trustee Morrison.

[5:41:43] Voice 23: Just so you know, I'm counting on Trustee Maud.

[5:41:48] Voice 23: I do not have you on my screens because of enough attention to look at.

[5:41:52] Voice 23: So I apologize if your video is not on. I can't see the list and so that's why you might be out of sequence.

[5:41:59] Voice 23: So thank you for your patience. Trustee Morrison.

[5:42:05] Voice 29: Thank you. First of all, I just want to say thank you.

[5:42:08] Voice 29: I believe Tim was a large driver behind this.

[5:42:11] Voice 29: So thank you to Trustee Peterson for his continuing sort of interest in this area and for all who worked on it.

[5:42:18] Voice 29: it um i largely agree with most of the edits i think the conversation that we're just having

[5:42:27] Voice 29: about ltcs or not ltcs we are all very different and we all control our own agendas oh my gosh my

[5:42:34] Voice 29: dog is like just apparently super thirsty now that we have power and water um so um so we're

[5:42:42] Voice 29: we all control our ltc agendas and we're responsible to our own constituents and we can put

[5:42:47] Voice 29: put it on our agendas if we want to see it. And one of the ways to manage the feedback so that

[5:42:53] Voice 29: it's actually manageable for staff is to allow our constituents to say, here's the email to send

[5:43:00] Voice 29: the feedback into instead of us collecting the feedback and forwarding it. I think that's the

[5:43:05] Voice 29: most direct kind of method. So if we have that type of process in place for community to provide

[5:43:11] Voice 29: feedback, then I really feel it's up to trustees in their LTC role to go ahead and put it on their

[5:43:18] Voice 29: agenda if they want to. I actually would like to not force it through in the policy, because to me,

[5:43:25] Voice 29: if we put it officially in the policy, that is pulling away a little bit of the discretion and

[5:43:31] Voice 29: potentially encumbering us a little bit on timelines, because Lord knows timelines have

[5:43:37] Voice 29: been a challenge um and so i kind of would prefer to keep it a little bit simpler these are the big

[5:43:43] Voice 29: ideas of things that care people care about it's the ltc folks responsibility to pull those ideas

[5:43:49] Voice 29: forward from their community so i think i would leave it the way it is without the ltcs as far

[5:43:55] Voice 29: as i can see the ltcs are not in one point or b1 stuff so i would leave it as it is um everything

[5:44:05] Voice 29: else I think is great and clear and I'm not too worried about the challenge that was raised

[5:44:10] Voice 29: earlier about you know are we going to be duplicating efforts this coming term I think

[5:44:15] Voice 29: this is one of those weird situations every other term it should be fine thank

[5:44:21] Voice 25: you uh trustee uh

[5:44:22] Voice 25: thank

[5:44:23] Voice 16: you for raising that trustee Morrison uh Galliano didn't put in a referral response

[5:44:29] Voice 16: um we felt I'm gonna speak for myself actually I'm not saying we sorry about that I felt that

[5:44:36] Voice 16: we weren't ready to give a response we've only heard from a third of indigenous covering bodies

[5:44:40] Voice 16: about the policy statement um and we felt that the timing wasn't right um we were also quite split

[5:44:47] Voice 16: in what was happening in that room so i don't think that our ltc could have decided on one

[5:44:53] Voice 16: referral response and done it justice i think we would have done a disservice to the people

[5:44:58] Voice 16: of galliano we told them if you do have it and there are options that you can be heard by trust

[5:45:05] Voice 16: council it's my responsibility as an ltc elected a member of the ltc to wear my ltc hat one and

[5:45:13] Voice 16: represent my community at the council table that's my understanding of what that role is

[5:45:17] Voice 16: um so i would be in favor of keeping of not keeping the uh local trust committees in the

[5:45:24] Voice 16: referral process because the person at the trust programs committee which is me i helped on that

[5:45:30] Voice 16: committee and the person at the trust council table and the person at the galvanic ltc is the

[5:45:36] Voice 16: same person and i just referring with my document to myself to myself has seemed very redundant and

[5:45:44] Voice 16: not a very efficient process but go back to what trustee morrison said there was a timing issue

[5:45:50] Voice 16: that this policy does entrench prior to their greeting that didn't work for our committee at

[5:45:55] Voice 16: at that one time.

[5:45:56] Voice 16: That might happen to another committee at that time.

[5:45:59] Voice 16: If our local trust committee wanted to put that

[5:46:02] Voice 16: on our agenda to get that and make a referral response

[5:46:05] Voice 16: on behalf of our island, we would have done so,

[5:46:08] Voice 16: but we couldn't get there.

[5:46:10] Voice 16: Thank you.

[5:46:12] Voice 23: Well, trustees, yes, this is the conundrum.

[5:46:15] Voice 23: We are a different organization.

[5:46:17] Voice 23: We are not a regional district

[5:46:18] Voice 23: and a regional growth strategy

[5:46:19] Voice 23: where local governments do have to approve,

[5:46:22] Voice 23: Approve, not just refer, but approve the regional growth strategy.

[5:46:28] Voice 23: This is the island's trust.

[5:46:31] Voice 23: This is a trust policy statement.

[5:46:33] Voice 23: It's enacted by a whole different piece of legislation, not the Local Government Act.

[5:46:38] Voice 23: And you are making a decision as a trust consul on deciding on that document.

[5:46:45] Voice 23: So it is a balance of how to get the feedback from your other hat that you wear,

[5:46:51] Voice 23: yet you're making the decisions wearing the hat of all 26 trustees and trust counsel so uh you know

[5:46:59] Voice 23: this is you're giving it good conversations um and it is uh but we are distinctly different in

[5:47:06] Voice 23: this role but it is a trust counsel document all right were there any um uh motions submitted on

[5:47:18] Voice 23: on any amendments to the policy yes there were is that you trustee elliott yes uh alexander will

[5:47:27] Voice 23: bring that up yeah

[5:47:31] Trustee Elliott: it'll be good to try it out i think there's um a range of opinions it's in the

[5:47:38] Trustee Elliott: policy currently it could stay in the policy um but the trust programs committee recommended it

[5:47:43] Trustee Elliott: be removed so i move that on its trust council and please oh sorry staff if i could have any

[5:47:50] Trustee Elliott: Any advice on it before it's seconded would be great.

[5:47:53] Trustee Elliott: But Islands Trust or Trust Council, I guess,

[5:47:56] Trustee Elliott: a request that proposed amendments to Islands Trust Council Policy 121

[5:48:01] Trustee Elliott: maintains local trust committees in the policy section 5.6, formerly 4.6.

[5:48:09] Voice 23: Before that's seconded, we're just looking to staff to make sure it's understood.

[5:48:18] Voice 23: Go ahead, Director Frater.

[5:48:20] Voice 28: I would just say and associated policies, because there's one or other,

[5:48:23] Voice 28: there may be one or two other policies that reference back to it so that would just give

[5:48:27] Voice 28: us the ability to finalize the policy and not have to bring it back to trust council

[5:48:39] Voice 23: so is this uh understood by everybody it's okay with staff and it's understood what's intended

[5:48:45] Voice 23: here so go ahead and read that one more time then trustee elliott and then i'll look for a second

[5:48:54] Voice 23: oh you're muted

[5:48:55] Trustee Elliott: islands trust council it should be just trust council

[5:48:58] Trustee Elliott: but we've

[5:49:00] Voice 23: been using islands trust council

[5:49:03] Trustee Elliott: just council requests that proposed amendments to islands trust council policy 121 maintains

[5:49:11] Trustee Elliott: local trust committees in the policy section 5.6 formerly 4.6 and associated policies

[5:49:18] Trustee Elliott: is there

[5:49:19] Trustee Elliott: a second to this motion

[5:49:20] Voice 23: there we go no second to the motion oh trustee peterson is

[5:49:34] Voice 23: is seconding the motion. So it is on the floor. Trustee Elliott, do you wish to speak to the

[5:49:38] Voice 23: motion?

[5:49:43] Trustee Elliott: I think it stands for itself. Local trust committees are bodies that, you know,

[5:49:52] Trustee Elliott: should be giving input and the policy specifies which bodies it wants to seek input from. And

[5:49:59] Trustee Elliott: I'm of the opinion that local trust committees would have some input at whatever way they want

[5:50:04] Trustee Elliott: want to convey it uh I think it would be silly to remove it from the policy thank you all right any

[5:50:13] Voice 22: further any discussion uh trustee Bernardo uh

[5:50:19] Voice 8: thank you um I think uh director Freider uh drew

[5:50:25] Voice 8: the right distinction before which you pointed out there's a difference between the LTC as a

[5:50:30] Voice 8: statutory body and engaging with the views of the residents of the LTA.

[5:50:40] Voice 8: Getting the views of the LTA, the LTC might be well positioned to obtain those views,

[5:50:47] Voice 8: but that's different than exercising its discretion as a political body.

[5:50:54] Voice 8: And as Chair Patrick had pointed out before, when we're sitting in this capacity, we're

[5:51:01] Voice 8: members we're not members of an ltc we are members of trust council we uh we are making decisions on

[5:51:09] Voice 8: the basis of what works for the trust area as a whole and for the organization as a whole

[5:51:15] Voice 8: i think retaining the ltc as a body to which we would refer uh trust policy changes

[5:51:27] Voice 8: um its practical effect would simply be to give another bite at the apple

[5:51:35] Voice 8: to trustees who didn't like the change in the first place who were kind of opposed to the idea

[5:51:40] Voice 8: in the first instance of whatever the policy change is so it creates a circumstance where

[5:51:47] Voice 8: the ltc as a political body or a statutory body can you know if they feel sufficiently exercised

[5:51:53] Voice 8: about it to sort of you know make a meal out of it and take that back to trust council it's

[5:51:57] Voice 8: like i said it's it's another go-round i don't think that's helpful um one of the things that

[5:52:04] Voice 8: happens at these meetings and we've seen it i don't think it's great which is we have a close

[5:52:11] Voice 8: vote and through mysterious circumstances something that comes close to being revisiting that vote and

[5:52:18] Voice 8: that's not what happened today but uh comes back an opposition to something or promotion of something

[5:52:28] Voice 8: that's already been either knocked down or advanced there's a rerun of it i don't think

[5:52:34] Voice 8: I mean, a certain amount of that's inevitable, but I don't think we should encourage it. So I don't see how a referral to local trust committees does anything other than interfere with our obligation, actually, at the trust council level to aspire to consensus.

[5:52:53] Voice 8: And once we've made a decision at this level, whether we liked it or not, I think we need to live by it. So I'll be opposed to the motion.

[5:53:05] Voice 23: trustee peterson then yates i'm sorry but thank you chair um

[5:53:11] Voice 7: as i said earlier before this motion

[5:53:14] Voice 7: hit the table uh um i was in favor of retaining local trust committees in the policy um

[5:53:24] Voice 7: but it's not a not a deal breaker for me i wouldn't vote against the policy

[5:53:29] Voice 7: uh if they're if they're not re-added in um because i think there's so much else that's

[5:53:34] Voice 7: It's important. And and so I guess from my perspective, there's sort of two things.

[5:53:43] Voice 7: One is that when an LTC gets a referral like this and discuss an open meeting at the local trust committee level,

[5:53:52] Voice 7: level there is there's that opportunity for uh for uh trustees um and whoever happens to be the

[5:54:02] Voice 7: chair to hear directly from from uh the public of the of the local trust area um and in so the

[5:54:11] Voice 7: second part is that in some ways by removing the ltc from this referral process it actually kind

[5:54:18] Voice 7: It kind of takes a bit of heat off those trustees in the interaction with their local residents on an issue like this.

[5:54:29] Voice 7: So I guess it's kind of like I can see, you know, from the administrative point of view, for sure, I can see as a local trustee.

[5:54:39] Voice 7: Well, it's, you know, you're going to be hashing it out at trust counsel anyway.

[5:54:43] Voice 7: way sure um but it is that opportunity for trustees and members of the local community to

[5:54:51] Voice 7: have that interaction around around the policy statement uh revision whatever that may look like

[5:54:57] Voice 7: at at any given time so as i said i'm not uh it's not the deal breaker for me but i i think it does

[5:55:04] Voice 7: uh actually have the effect of taking the heat off individual uh local local trust committees

[5:55:10] Voice 7: and I'm not entirely sure that that's better, easier for them.

[5:55:15] Voice 7: Thank you.

[5:55:17] Voice 22: Thank you.

[5:55:17] Voice 22: Trustee Yates.

[5:55:19] Voice 30: Thank you, Chair Patrick.

[5:55:21] Voice 30: And thank you, Director Frater, for that clarification a little earlier on

[5:55:27] Voice 30: because as much as I appreciated the opportunity for our community

[5:55:32] Voice 30: to have some formal input in a public place on the policy statement,

[5:55:37] Voice 30: which was basically an appendix to our local trust committee meeting, I actually feel, as

[5:55:43] Voice 30: Trustee Govro does, that it was a bizarre kind of situation for us, and not that comfortable,

[5:55:51] Voice 30: really, and kind of unnecessary, except that we needed space and time for local citizens to have

[5:56:01] Voice 30: have some formal input you know more than what was being offered at the time so um i i will not

[5:56:08] Voice 30: be in favor of this motion um and i and i don't think it's silly to take the ltcs out i think it's

[5:56:17] Voice 30: a thoughtful a thoughtful way to come to this decision and that we've all talked about thank

[5:56:24] Voice 30: you all right

[5:56:25] Voice 23: director marler then uh trustee morrison yeah

[5:56:28] Voice 11: i just want to maybe just remind

[5:56:30] Voice 11: trust uh trustees that the local trust committees themselves their their jurisdiction is the local

[5:56:36] Voice 11: planning and their lcps and things like that so if you know if you're looking at it from that

[5:56:42] Voice 11: perspective so as a local trust committee uh you want to provide some feedback to council on how

[5:56:50] Voice 11: this could impact the work that you do on the islands and your jurisdiction i think that's

[5:56:54] Voice 11: totally fine i think engaging with the public it's really trust council so if trust council

[5:57:02] Voice 11: wants local trust committees to do that it's really the two local trustees that

[5:57:06] Voice 11: council be providing some form of funding and you'll be actually acting as members of trust

[5:57:13] Voice 11: council because it's their authority to engage on the policy statement it's not the local trust

[5:57:18] Voice 11: committees now of course the two of you together are local trust committees so you're kind of

[5:57:24] Voice 11: acting in that area so it's i think what i'm just saying here is just need to be careful

[5:57:28] Voice 11: that we're very clear what hat you're wearing when you're having these discussions in the community

[5:57:34] Voice 11: that trust counts would like for the policy statement so if you're having a community meeting

[5:57:39] Voice 11: in a local meeting hall and it's the two trustees there and maybe the chairs there as well that's

[5:57:46] Voice 11: totally fine you're actually acting on behalf of trust council and not the local trust committee

[5:57:52] Voice 11: so i just want to make sure that's clear to everybody okay thank you thank

[5:57:56] Voice 22: you uh trustee

[5:57:57] Voice 22: morrison sometimes

[5:57:59] Voice 29: i feel the need to say i'm from north pender which can be a rowdy space

[5:58:04] Voice 29: um and you know we've had a lot of energy shall we put it that way um on north pender around the

[5:58:13] Voice 29: trust policy statement from the beginning um and it's influenced our election the last term

[5:58:18] Voice 29: you know of course we're going to talk about it on north pender it's not going to be something

[5:58:23] Voice 29: we're not going to talk about at any point and of course we're going to share resources with

[5:58:27] Voice 29: folks and we're going to do all those things that we need to do um but i don't want to be

[5:58:34] Voice 29: um required as a as an ltc to give a report of what community says because i don't want to have

[5:58:41] Voice 29: to speak for individual members of my community when their collective voices are more powerful,

[5:58:46] Voice 29: if they speak more directly into the trust policy process. And I would dilute the

[5:58:56] Voice 29: vigorous comments that they might make, because I would be more diplomatic, hopefully,

[5:59:02] Voice 29: than some of them. And so while I love them all dearly, they're great, I think that they

[5:59:09] Voice 29: They need to speak with their own authentic voice into the trust policy process.

[5:59:13] Voice 29: And I can just provide a conduit for that.

[5:59:15] Voice 29: So to, I believe it was Trustee Peterson or somebody else that had made the point that

[5:59:20] Voice 29: our role is already to be a conduit to help people understand the trust council level

[5:59:25] Voice 29: work, to help them contribute, help delegations come forward.

[5:59:31] Voice 29: You see a lot of delegations from North Pender because we encourage our folks to come forward

[5:59:34] Voice 29: to trust council on issues of trust council.

[5:59:36] Voice 29: But as I often don't agree with decisions made at Trust Council, I certainly don't want to be speaking on behalf of them or be required to do that in my own LTC space.

[5:59:48] Voice 29: So, thank you.

[5:59:50] Voice 23: All right, trustees.

[5:59:53] Voice 23: Was there someone else that raised their hand?

[5:59:57] Voice 36: Okay.

[6:00:00] Voice 23: So we've reached the end of our speaker's list.

[6:00:02] Voice 23: The motion on the table is requesting that proposed amendments to the

[6:00:07] Voice 23: Islands Trust Council Policy 1.2.1 maintains local trust committees in the

[6:00:12] Voice 23: Policy Section 5.6, formerly 4.6, and associated policies.

[6:00:18] Voice 23: For that, I'm calling the vote.

[6:00:19] Voice 23: All those in favor, raise your hands.

[6:00:22] Voice 23: I

[6:00:33] Voice 10: see seven hands.

[6:00:35] Voice 10: Oops, there may have been another one.

[6:00:38] Voice 10: Oops, seven.

[6:00:39] Voice 10: All

[6:00:41] Voice 23: right, get the count.

[6:00:42] Voice 23: okay lower your

[6:00:43] Voice 23: hands all those opposed raise your hands looks

[6:00:55] Voice 10: like seven eight nine nine opposed

[6:00:59] Voice 10: so that will

[6:01:02] Voice 11: fail yeah so that's uh sorry that's seven in favor nine against and one abstain we

[6:01:12] Voice 11: have 17 in the room so it fails eight to nine all

[6:01:16] Voice 23: right that fails are there any other proposed

[6:01:22] Voice 23: proposed amendments to the policy or is someone prepared to proceed with the resolution um

[6:01:29] Voice 23: on page 428 trustee morrison trustee morrison

[6:01:34] Voice 23: um

[6:01:38] Voice 29: yeah i i think i'm not going to do it because

[6:01:40] Voice 29: i don't want to encumber our process but i just want to name that i had talked back and forth

[6:01:46] Voice 29: with Dr. Marla, around another edition, just of ensuring that everyone is reading the prior

[6:01:57] Voice 29: version of the policy statement. And I know that sounds very paternalistic, so I'm not going to ask

[6:02:02] Voice 29: for that to be put into policy, but really problematic that I know there were not everybody's

[6:02:09] Voice 29: reading things before they're starting to hold opinions on those things. So challenging.

[6:02:16] Voice 23: That was my motto. I talked to everyone. Just read it.

[6:02:21] Voice 23: We need to have little mottos on these things. Yes. Thank you.

[6:02:25] Voice 23: Trustee Peterson.

[6:02:28] It'd

[6:02:28] Voice 7: be my pleasure to make the motion.

[6:02:30] Voice 23: Oh, then proceed, please.

[6:02:31] Voice 23: I

[6:02:33] Voice 7: move that Trust Council replace the current Policy 1.2.1 Policy Statement Amendment with the draft updated Policy 1.2.1 shown in Attachment 1 to the Request for Decision dated May 21, 2026.

[6:02:48] Voice 23: Trustee Morrison is seconding that. Thank you.

[6:02:51] Voice 23: Is there any discussion?

[6:02:57] Voice 26: I'm

[6:02:57] Voice 23: going to call the vote then. All those in favour, raise your hands.

[6:03:00] Voice 23: 12 in favour.

[6:03:14] Voice 22: All right, lower your hands.

[6:03:19] Voice 23: Any opposed?

[6:03:24] Voice 23: One opposed.

[6:03:25] Voice 23: One opposed.

[6:03:25] Voice 23: So 12 in favor, one opposed.

[6:03:27] Voice 23: So that carries.

[6:03:28] Voice 23: All right, trustees, thank you very much.

[6:03:31] Voice 23: I'm going to keep on moving.

[6:03:32] Voice 23: I know we're getting tired, but we can do it.

[6:03:35] Voice 23: So we're at item 13.2.3 on page 446 of the agenda.

[6:03:40] Voice 23: This is the Budget Process Policy Amendment Request for Decision.

[6:03:46] Voice 23: Who's going to present this report?

[6:03:48] Voice 23: Director Frieder.

[6:03:50] Voice 28: Thank you.

[6:03:51] Voice 28: you and with thanks to our senior policy advisor, Eumanns, who's now after this stepping away into

[6:03:57] Voice 28: a new acting role as our regional planning manager for Salt Springs. So just want to express my

[6:04:02] Voice 28: thanks to him for all the work to date and for the support in today's meeting as he moves on to

[6:04:07] Voice 28: his new position. So I'll have it from here. And this particular policy amendment is being brought

[6:04:13] Voice 28: back to you at your request that we amend the budget process policy to incorporate more

[6:04:19] Voice 28: more transparently, the work that we're doing

[6:04:20] Voice 28: to communicate about the budget process

[6:04:23] Voice 28: as the budget process is undertaken.

[6:04:25] Voice 28: So you'll see those amendments in the red line version

[6:04:28] Voice 28: and they just reflect current practice.

[6:04:31] Voice 28: So perhaps I'll leave it there

[6:04:32] Voice 28: and be happy to take questions.

[6:04:35] Voice 23: Page 453?

[6:04:36] Voice 23: Yeah.

[6:04:37] Voice 23: Yeah, the red line begins on page 453.

[6:04:41] Voice 23: Are there any questions for staff?

[6:04:49] Voice 23: Go ahead, Trustee Bast.

[6:04:53] Voice 23: Oh, you're muted.

[6:04:54] Voice 23: sorry

[6:04:55] Trustee Fast: just looking at uh 2.3 top of page 454 um we already uh have the assumption principles and

[6:05:07] Trustee Fast: guidelines oh never mind that'll work it just says by trust council could it say by december

[6:05:14] Trustee Fast: of each year because i think we're going to try to do that in september uh approve the

[6:05:20] Trustee Fast: the trust council budget principles assumptions and guidelines um it's in our agenda uh coming up

[6:05:29] Voice 23: i i if i'm using my history correctly there are some aspects of that document we don't get the

[6:05:37] Voice 23: data until later in the year so i think we're dealing with draft uh documents until the

[6:05:43] Voice 23: december um and i don't know if director coburn is here or not but i know there's some numbers

[6:05:48] Voice 23: that come in late or some information that comes in late that affects it go ahead trustee past

[6:05:55] Trustee Fast: well um we can we can look in our budget here it's 14.2.2 um it's in our agenda trust council

[6:06:06] Trustee Fast: uh this agenda for approval so i'll

[6:06:10] Voice 23: look to yeah i'll just look to director coburn he is here so

[6:06:13] Voice 23: i don't know if you have any information you'd like to add to that yeah

[6:06:16] Voice 24: sure i could add quickly

[6:06:17] Voice 24: the document that was just referred to by trustee fast it's it's more of a i'm trying to word this

[6:06:25] Voice 24: it's forward looking these are the assumptions things we need to know moving forward it doesn't

[6:06:30] Voice 24: have any hardcore numbers in it just says these are things to be aware of these are the things

[6:06:34] Voice 24: that could impact our future budget so it is a kind of a static document that we could hopefully

[6:06:40] Voice 24: approve okay it's scheduled tomorrow morning and like i said as things come forward as new

[6:06:45] Voice 24: information hits us the budgets will be amended to reflect those but this is starting as of

[6:06:50] Voice 24: today what we're aware of today that we need to build into our budget process

[6:06:55] Voice 24: so we should be fine to say i think say by december

[6:07:03] Voice 12: oh i'm just going to call the ceo yeah thank you to the chair i would i would say you

[6:07:08] Voice 12: if there is a if you want to amend the policy to change that to by december i think that's good

[6:07:12] Voice 12: And it allows us the flexibility because there may be years we're trying to, we're advancing it earlier this year than we have in the past to try and, you know, help inform the budget processes more clearly, especially going into an election year.

[6:07:27] Voice 12: But as long as we maintain that flexibility so that it doesn't require us to approve it in September, I think that would be fine.

[6:07:35] Trustee Fast: Thank you. Then if I may just propose an amendment, a verbal one, because it's so simple.

[6:07:41] Trustee Fast: sure

[6:07:43] Voice 26: is

[6:07:44] Trustee Fast: to uh that that trust council amend the uh policy uh 6.3.1 um in attachment one

[6:07:57] Trustee Fast: by replacing the word in with by in section 2.3 just

[6:08:11] Voice 23: before we second that i have staff

[6:08:12] Voice 23: staff always massage and give us some better wording there and I think you were pretty close

[6:08:16] Voice 23: um but uh I think just let's have staff put that up on the screen when they're ready and then we

[6:08:21] Voice 23: can read a little more published version that was very good attempt thank

[6:08:30] Trustee Fast: you and I I wish I'd seen

[6:08:32] Trustee Fast: that earlier but I it just caught my eye thank you I'm

[6:08:36] Voice 19: just doing a grand budget process I'll

[6:08:49] Voice 23: to stop first is that all good wording makes sense yep that's fine all right um

[6:08:58] Voice 23: is there a second to the motion second by uh uh trustee maude uh is there any discussion

[6:09:12] Voice 23: i'm going to call the vote all those in favor raise your hands

[6:09:17] 14

[6:09:26] Voice 10: in favor lower

[6:09:28] Voice 22: your hands any opposed is

[6:09:36] Voice 23: trustee mills imposed or just

[6:09:37] Voice 23: one opposed no nope none opposed so that uh that carries are there any other proposed changes to

[6:09:48] Voice 23: this policy if not there is a motion on page oh sorry go ahead trustee passed i'd

[6:10:03] Trustee Fast: like to make

[6:10:03] Trustee Fast: the motion

[6:10:04] Voice 23: proceed then please i

[6:10:06] Trustee Fast: move that islands trust council replace policy 6.3.1

[6:10:11] Trustee Fast: budget process dated June 19th, 2024, with revised policy 6.3.1 budget process shown

[6:10:19] Trustee Fast: in attachment one as amended to the request for decision dated April 29th, 2026.

[6:10:30] Trustee Fast: Thank you

[6:10:31] Trustee Fast: very much. Is

[6:10:33] Voice 23: there a second? Seconded by Trustee Yates. Any discussion?

[6:10:43] Voice 23: All those in favor, please raise your hands.

[6:10:52] Voice 26: 15.

[6:10:53] Voice 23: All right.

[6:10:54] Voice 23: Lower your hands.

[6:10:57] Voice 23: Any opposed?

[6:11:03] Voice 23: None opposed.

[6:11:04] Voice 23: That carries.

[6:11:05] Voice 23: Thank you, trustees.

[6:11:07] Voice 23: We're going to keep on moving.

[6:11:08] Voice 23: I really want to thank you.

[6:11:09] Voice 23: I know a lot of work that's come out for trust policies, David.

[6:11:13] Voice 23: I think Director Frazier is probably going to feel some relief of having a much smaller

[6:11:19] Voice 23: follow-up action list after this meeting.

[6:11:21] Voice 23: So thank you for all the work that's come forward.

[6:11:23] Voice 23: So we're going to keep on going.

[6:11:25] Voice 23: we're at 13.2.4 on page 458 of the agenda package this is administration of the community

[6:11:32] Voice 23: stewardship award program policy amendment request for decision uh go ahead director frader

[6:11:39] Voice 23: thank

[6:11:40] Voice 28: you this policy amendment is being brought to you um to request some minor adjustments to

[6:11:45] Voice 28: the financial um pieces of the policy to enable us to spend a little bit more money than currently

[6:11:50] Voice 28: we're able to on the awards themselves and also to enable local trust committees to spend a little

[6:11:55] Voice 28: bit more on um on the like the recognition ceremonies just ref and also to future proof

[6:12:02] Voice 28: the policy um so that it sort of keeps track with inflation and we don't have to keep coming back to

[6:12:07] Voice 28: you at these intervals um when we've sort of hard-coded numbers um so this reflects the

[6:12:12] Voice 28: challenge we're having to procure um local you know trust council would like has directed us

[6:12:19] Voice 28: to try and procure things locally from the islands in a manner um that reflects um sort of reflects

[6:12:24] Voice 28: the trust area but we're finding that challenging to do on the current budget so requesting a small

[6:12:28] Voice 28: increase thank you any questions

[6:12:32] Voice 23: for staff if

[6:12:38] Voice 22: there are none there's

[6:12:39] Voice 22: a go ahead trustee morrison

[6:12:41] Voice 29: i'm sorry if i don't know this off the top of my head um what is the budgetary implication for that

[6:12:48] Voice 29: this year do we know so

[6:12:52] Voice 29: we'd be moving

[6:12:53] Voice 28: from 100 to 150 per award and that can be accommodated

[6:12:58] Voice 28: within the communications budget and then for local trust committees into the future it would

[6:13:02] Voice 28: move again from 100 to 150 and then going forward we would just be using a formula of the cp victoria

[6:13:08] Voice 28: cpi on an annual basis from here to just allow that to increase sort of with inflation okay and

[6:13:15] Voice 29: And I heard you verbally, I heard you talk about also like some kind of, and that's for

[6:13:21] Voice 29: the ceremony component or that's, you know, like.

[6:13:24] Voice 29: It's

[6:13:24] Voice 28: for both the award, which traditionally has been a wood, locally made wood frame for

[6:13:30] Voice 28: a certificate that could then be kept, they could keep the certificate in it, or some

[6:13:34] Voice 28: people have chosen to use it as a frame for a family photograph or whatever they may choose.

[6:13:39] Voice 28: And then for the local ceremony, it really pays for the tea and cookies and anything

[6:13:43] Voice 28: else people choose to do at their local ceremony.

[6:13:46] Voice 29: okay um thanks very much i was actually thinking it wasn't very much just from

[6:13:50] Voice 29: the tea and cookie front but that's that's fine for now

[6:13:53] Voice 23: homemade tea and cookies i think

[6:13:57] Voice 23: um but yes it is a very small amount uh trustee yates would

[6:14:02] Voice 30: you like me to read the motion if

[6:14:04] Voice 23: there are no changes being proposed please proceed i

[6:14:08] Voice 30: move that islands trust council replace policy

[6:14:10] Voice 30: 2.1.11, Administration of the Community Stewardship Awards Program, dated December 2, 2021, with

[6:14:19] Voice 30: the revised policy 2.1.11, Administration of the Community Stewardship Awards Program,

[6:14:26] Voice 30: dated May 7, 2026.

[6:14:30] Voice 23: Is there a second?

[6:14:31] Voice 23: Seconded by Trustee Borthwick.

[6:14:32] Voice 23: Any discussion?

[6:14:36] Voice 23: Seeing any, I'm going to call the vote.

[6:14:38] Voice 23: All those in favor, raise your hands.

[6:14:40] Voice 23: That's 15.

[6:14:49] Voice 10: All right.

[6:14:50] Voice 22: All right, lower your hands.

[6:14:53] Voice 22: Any opposed?

[6:14:58] Voice 4: None opposed,

[6:14:59] Voice 23: that carries.

[6:15:01] Voice 23: Thank you very much, trustees.

[6:15:03] Voice 23: And we're going to just keep on motoring forward here.

[6:15:07] Voice 23: It is at 13.2.5 on page 469 of the agenda.

[6:15:13] Voice 23: This is the Secretariat Services to Coordination Groups

[6:15:17] Voice 23: in the Trust Area, New Requests.

[6:15:19] Voice 23: It's a request for decision.

[6:15:23] Voice 23: Director Frieder.

[6:15:25] Voice 28: Happy to introduce this. We had a request from Executive Committee following receipt of a request from the Rural Island Economic Partnership to bring a request for decision to Trust Council on their behalf, so that Trust Council could receive, have an opportunity to consider that request.

[6:15:42] Voice 28: Subsequently to that, we learned that the Bainsound Labrador Channel Ecosystem Forum website was expiring and apologies that we had lost track of that with change of staff and I just haven't kept an eye on it.

[6:15:52] Voice 28: So there's a decision to be made as to whether you'd like to keep that alive or not.

[6:15:57] Voice 28: And then since it was being brought forward, the Coastal Douglas Fir Conservation Partnership has also subsequently put in a request for support.

[6:16:03] Voice 28: So this is really an opportunity for you to reconsider whether you'd like to offer that support to these coordination groups.

[6:16:09] Voice 28: Should you choose to do so, we could just pull it from the general trust area services budget to be sort of with underspending in salaries because we have some vacancies that could probably be used to accommodate this, which would be permitted under the budget adjustment policy.

[6:16:29] Voice 28: So over to Trust Council for you to decide if you'd like to allocate more funding to this coordination program or not. Thank you.

[6:16:36] Voice 23: trustees we had one delegation as well on this uh same topic uh trustee getty well

[6:16:45] Voice 9: i'm a member of

[6:16:47] Voice 9: um the rural island economic um what does the p stand for partnership partnership thank you and

[6:16:55] Voice 9: we also um the economic committee that um i can't that's not the proper name of it on bowen is also

[6:17:02] Voice 9: a corporate member and I believe that the municipality is also a member so we

[6:17:07] Voice 9: do whatever we can and personally and and collectively to support it the

[6:17:13] Voice 9: memberships are really pretty small but we're wholeheartedly support as a

[6:17:22] Voice 9: community we support this organization and it's quite remarkable it's the the

[6:17:29] Voice 9: The demographics are mostly young people.

[6:17:31] Voice 9: There are a lot of entrepreneurs.

[6:17:33] Voice 9: They have all sorts of little businesses that are quite interesting.

[6:17:38] Voice 9: They do the collective or the circular economy really strongly.

[6:17:43] Voice 9: And this is one that we talked about during the budget process in terms of we dropped them off the secretariat list.

[6:17:53] Voice 9: And I'd spoken to it then in terms of how much I like this organization and wanted to support it.

[6:17:59] Voice 9: So I think that the one time that I went to the meeting in Gabriola, they had the commissioner for the BC Ferries there to answer a whole lot of questions.

[6:18:10] Voice 9: That was very timely and very helpful in terms of understanding the organization.

[6:18:17] Voice 9: And I think that their head's in the right place, their heart's in the right place, and they do really good work and they bring people together.

[6:18:25] Voice 9: So I don't know what their membership is, but it is quite a dynamic, interesting group.

[6:18:32] Voice 9: And I think we could easily support them with respect to our philosophy and mandate.

[6:18:39] Voice 23: Well, thank you.

[6:18:40] Voice 23: But just to help our conversation, I was going to ask staff to put page 470 up on the screen.

[6:18:45] Voice 23: That's where the dollar amounts of these organizations, the three organizations are.

[6:18:51] Voice 23: There we go.

[6:18:52] Voice 23: Trustee Peterson?

[6:18:55] Voice 7: Thank you, Chair. I know we went through quite a bit of discussion at Trust Council over

[6:19:03] Voice 7: this funding. And I think from my perspective, the addition of all three of these requests

[6:19:17] Voice 7: requests uh starts to add up a fair bit and not that it's not worthy uh but uh at at that the

[6:19:24] Voice 7: march budget meeting we we did agree uh to to the the top three there um i would be pretty

[6:19:32] Voice 7: comfortable adding the uh smaller amount for the bound uh bane sound uh lambert channel

[6:19:39] Voice 7: uh ecosystem forum especially being aware that it's um doesn't have an awful lot of uh

[6:19:46] Voice 7: funding options, it's done some really, really important work in what is an extremely unique

[6:19:55] Voice 7: habitat around Hornby and especially Denman there. Last great refuge of herring,

[6:20:09] Voice 7: and under a lot of pressure from aquaculture and development in that area. So

[6:20:16] Voice 7: So considering that those waters are in the local

[6:20:22] Voice 7: or in the Islands Trust area

[6:20:25] Voice 7: and the request is not hugely substantial,

[6:20:29] Voice 7: I'd be prepared to support the addition of that

[6:20:34] Voice 7: as in addition to what March Trust Council's decision was.

[6:20:40] Voice 7: Thank you.

[6:20:41] Voice 25: Thank you.

[6:20:42] Voice 25: I'm going to go to Director Marler.

[6:20:43] Voice 11: Yeah, I just wanted to comment that there may be some trustees

[6:20:47] Voice 11: that are a member of one or more of these groups

[6:20:51] Voice 11: and if you are, you probably should sit out the meeting by

[6:20:55] Voice 11: leaving it until after the discussion and decision and then

[6:20:59] Voice 11: we can let you come back in. So I just wanted to be aware that that could

[6:21:03] Voice 11: be a conflict of interest. Thank you. Apologies.

[6:21:09] Voice 9: That's

[6:21:09] Voice 23: all right. So

[6:21:12] Voice 23: if you're a personal member, I guess then you'd have to

[6:21:16] Voice 23: refuse yourself uh but uh thank you yeah i

[6:21:20] Voice 11: should do it now because this is a general discussion

[6:21:22] Voice 11: about all of them all right

[6:21:23] Voice 29: point of order point of order yes sorry i i need clarification on that

[6:21:30] Voice 29: because like the bain sound lambert channel ecosystem forum the trustees from that region

[6:21:35] Voice 29: are members in their role as trustees so i don't understand why they would be required to sit out

[6:21:42] Voice 11: so if you're representing trust council that's different if you are a member for personal

[6:21:49] Voice 11: reasons or for another organization then you would have a conflict of interest yeah

[6:21:56] Voice 29: just to be clear

[6:21:57] Voice 29: because the southern gulf island forum like all the trustees in the southern gulf island technically

[6:22:01] Voice 29: are members of that forum yeah no

[6:22:03] Voice 10: that's fine i think

[6:22:11] Voice 23: we're saying you're you're gonna have to

[6:22:14] Voice 23: leave the meeting and come back we'll contact you

[6:22:23] Voice 23: did you hear that trustee getty okay

[6:22:28] Voice 9: not yet i left the room but i will

[6:22:33] Voice 23: leave leave the room all right thank you sorry sorry about that and thanks staff for uh

[6:22:38] Voice 23: catching that we don't want to have any uh any years there uh just i while she's getting ready

[6:22:47] Voice 23: I just want to correct. We really didn't have a debate at Trust Council. We went with the staff recommendations on the report at Trust Council. I just want to be clear. There was no debate between this one or that one. And some of these are late items that we did not have a request from the organization.

[6:23:08] Voice 23: organization so just want to bear that in mind we have not uh we did not we did not have a decision

[6:23:14] Voice 23: of who we are going to fund versus we were not going to fund at trust council we went with the

[6:23:19] Voice 23: staff recommendation and that's what we did so i'm going to carry on with the list then trustee boland

[6:23:28] Voice 3: um so i'm a member of the southern gulf islands forum but of course that's already included

[6:23:34] Voice 3: When I became a trustee, I didn't, you know, support this kind of support.

[6:23:42] Voice 3: Over time, I've changed my mind, except in respect to the Coastal Douglas Fire Conservation Partnership.

[6:23:50] Voice 3: That came under a lot of fire and criticism

[6:23:54] Voice 3: criticism when we had to make corrections to the website and other documents with respect to

[6:24:01] Voice 3: statements on um coastal Douglas fir rarity etc etc I don't want to go back into that

[6:24:08] Voice 3: but I believe that they were part of the the uh I suppose root cause of some of the

[6:24:17] Voice 3: the root source for some of the information and they've been funded year on year on year

[6:24:22] Voice 3: year and I just question like the others are kind of you know boards uh committees uh you know

[6:24:30] Voice 3: people work in collaboration with them and that sort of stands alone almost like funding why not

[6:24:36] Voice 3: fund it fund you know BC Nature or the Nature Trust or any of these like it's kind of singled

[6:24:44] Voice 3: out in a weird way and I'd love to see more information on the justification for it and

[6:24:51] Voice 3: And, you know, how or who, which trustee actually, whatever the word is for it, you know, supports this particular one.

[6:25:01] Voice 3: Because I believe we're supposed to have trustees who are kind of, you know, the point person for the different organisations.

[6:25:09] Voice 3: So I'd appreciate more. And I don't support that one where I support all of the others.

[6:25:15] Voice 3: others. Thanks.

[6:25:17] Voice 23: I'm not an expert on Coastal Douglas for Conservation Partnership, but I

[6:25:21] Voice 23: encourage you to go to their website. They are truly a partnership that was funded through the

[6:25:26] Voice 23: organizations that are participants. I don't know if Director Frater, you probably have a better

[6:25:32] Voice 23: history on what the organization is and how it is assembled, because it is a very different

[6:25:40] Voice 23: body than some society that's doing work.

[6:25:44] Voice 28: Yeah, it really is a coordinating entity made up of

[6:25:46] Voice 28: a number of government entities and um other members we do have a staff person that sits on

[6:25:52] Voice 28: one of the steering committees um and i'm not aware of which trustees may be involved in various

[6:25:56] Voice 28: aspects of it but it is acting as a coordinated entity for information and science production

[6:26:01] Voice 28: and communication i

[6:26:03] Voice 3: i thought it was a requirement that uh trustee you know was an active participant

[6:26:11] Voice 3: participant and in the organization correct me if i'm wrong i would have to go back and look at the

[6:26:17] Voice 3: policy

[6:26:18] Voice 28: i will dig out the policy but trust council itself is a is um i have to look up has accepted

[6:26:25] Voice 28: the like principles of cooperation or whatever it may be so trust council as a body is a member

[6:26:30] Voice 28: in this instance yeah

[6:26:33] Voice 23: it's a very different organization than um the way it's set up we are

[6:26:37] Voice 23: we were part of it and so forth all

[6:26:41] Voice 3: right so and it also though came under fire when we had to make

[6:26:47] Voice 3: all of those corrections so um i just question it and it's been questioned by other people on

[6:26:55] Voice 3: different occasions and it still sails on with the same amount of money every year like it's

[6:27:02] Voice 3: It's a significant sum of money year on year.

[6:27:04] Voice 3: Okay.

[6:27:05] Voice 3: Thank you.

[6:27:05] Voice 3: All right.

[6:27:08] Voice 25: Trustee Fast?

[6:27:10] Trustee Fast: Perfect timing.

[6:27:11] Trustee Fast: Thank you.

[6:27:12] Trustee Fast: I support all of these new asks, and we've heard that there is funding available within the trust area services budget.

[6:27:24] Trustee Fast: I think it's part of our object, which is to work in cooperation with others.

[6:27:29] Trustee Fast: We've heard from others about the other two applicants.

[6:27:33] Trustee Fast: And I'd like to speak to the Coastal Douglas for and Associated Ecosystems Partnership, because Bowen Island Municipality is also a member, as is Trust Council.

[6:27:47] Trustee Fast: I'm looking at an email from them now, which came in and it's sitting on my desktop because I'm exploring a new biodiversity mapping project.

[6:27:57] Trustee Fast: But the logos on the bottom include Islands Trust, Environment and Climate Change Canada, other partners, right?

[6:28:04] Trustee Fast: Nature Conservancy Canada, Nature Trust of British Columbia, BC Water, Land and Resource Stewardship.

[6:28:12] Trustee Fast: That's the provincial department.

[6:28:14] Trustee Fast: And I've been to lots of these webinars.

[6:28:17] Trustee Fast: These are associated with protect and preserve part of our mandate.

[6:28:24] Trustee Fast: date and the particular um tool i want to draw your attention to is in their main newsletter you

[6:28:30] Trustee Fast: can get this if you want um it's to promote the conservation and stewardship of the coastal

[6:28:35] Trustee Fast: douglas fir and associated ecosystems so that includes bowen and and other ecosystems in our

[6:28:41] Trustee Fast: islands trust area uh sound science indigenous knowledge shared information supportive policies

[6:28:47] Trustee Fast: and Community Education and they acknowledge Coast Salish First Nations

[6:28:52] Trustee Fast: and right there now there's a new action and adaptation biodiversity Atlas and

[6:28:58] Trustee Fast: policy toolkit live so it's a big interactive map and I've been exploring

[6:29:04] Trustee Fast: it Bowen Island shows up in the levels and when you click the different layers

[6:29:09] Trustee Fast: and I've been going back and forth with our manager of Environment and Parks

[6:29:16] Trustee Fast: planning here on bowen we have one staff person uh about parks and environment and um they're

[6:29:22] Trustee Fast: exploring it too and uh we can see our parks in there anyway it's uh it's it's very good and we're

[6:29:30] Trustee Fast: planning to contribute to it from bowen island municipality so this was what i think partnerships

[6:29:35] Trustee Fast: and uh working in cooperation with others is all about this particular project i've just been

[6:29:41] Trustee Fast: been describing is with the between the UBC Botanical Garden and the Coastal Douglas for

[6:29:50] Trustee Fast: Partnership, I believe. Anyway, it's a fantastic tool. I encourage everybody to go to the website

[6:29:56] Trustee Fast: and take a look at it. Thank you. I propose so anyway, I support all

[6:30:00] Trustee Fast: three of these new requests, and the money's there, let's do it. Thank you. Thanks, Sue.

[6:30:05] Voice 22: Trustee Bernardo?

[6:30:09] Trustee Luckham: Yeah, I guess

[6:30:13] Voice 8: my main point here is, I mean, first of all, I mean, I think

[6:30:16] Voice 8: we all recognize these are relatively small amounts of money. So is it going to be super

[6:30:23] Voice 8: painful for us? Or does it really create a real imposition on our ability to carry on our work

[6:30:28] Voice 8: to give away this money?

[6:30:30] Voice 8: No.

[6:30:32] Voice 8: But we also agonized over similar

[6:30:34] Voice 8: relatively small amounts of money

[6:30:36] Voice 8: that were being asked to provide

[6:30:40] Voice 8: during the budget process.

[6:30:42] Voice 8: And we were agonizing over it

[6:30:43] Voice 8: because we wanted to be responsible

[6:30:44] Voice 8: in dealing with taxpayer money

[6:30:46] Voice 8: in a time of limited resources.

[6:30:50] Voice 8: The time for that was then.

[6:30:51] Voice 8: I don't, you know, just as a governance matter,

[6:30:54] Voice 8: I don't think it's good practice

[6:30:55] Voice 8: to revisit the funding of groups

[6:30:59] Voice 8: want her support in the course of the year. I mean, there's a time for it. And, you know,

[6:31:07] Voice 8: if I'm going to be honest, I mean, I have a vague understanding of what these three

[6:31:12] Voice 8: different organizations do, but that's it. So just supporting it because other trustees think

[6:31:21] Voice 8: it's a good idea seems to me it's not making an informed decision. Again, I want to be,

[6:31:27] Voice 8: you know have a sense of proportion about this this is not like a huge amount of money but in

[6:31:32] Voice 8: principle i just don't like this idea of after after we've just settled the budget you know

[6:31:39] Voice 8: um some more folks come scuttling in looking to sort of uh get some subsidies and that that

[6:31:44] Voice 8: brings me to the the coastal douglas tugless fur thing um i mean different trustees have

[6:31:52] Voice 8: have different views about this um what i'm aware of is we had a fair bit of controversy about it

[6:32:00] Voice 8: before uh about the coastal douglas douglas ford initiative and it led to a need to change some of

[6:32:08] Voice 8: the language in our website because it just wasn't accurate um i'm generally it's a personal thing

[6:32:14] Voice 8: i'm generally not comfortable with the trust funding activists of any kind even uh if i might

[6:32:21] Voice 8: agree with them uh but that's because i'm not in favor of subsidizing advocacy conducted

[6:32:26] Voice 8: simply conducted by other bodies and that's because to you know again i don't want to

[6:32:33] Voice 8: restate it but we have no control over the credibility of what they do the things that

[6:32:39] Voice 8: we do have control over i mean advocacy is a thing that we should be doing when we do it fine we've

[6:32:45] Voice 8: got our own internal controls our own internal approach try to be sober about it handing some

[6:32:51] Voice 8: money over some other body because we think they're doing related things i don't think that

[6:32:57] Voice 8: that meets the threshold but i think it's a little too political frankly finally continuing with my

[6:33:04] Voice 8: scrooge theme here the uh bane sound business here uh i'm gonna be blunt if it can't get enough

[6:33:13] Voice 8: community support to fund less than 500 bucks to keep up its website i don't know what purpose we

[6:33:18] Voice 8: we serve and and keeping it going i mean what's the point

[6:33:22] Voice 16: really so

[6:33:23] Voice 8: um at some point you know

[6:33:26] Voice 8: we have to stay in our lane here and uh i think um i don't think i'd support uh these uh these

[6:33:33] Voice 8: subsidies thanks i

[6:33:38] Voice 23: just uh you know i i i want to make sure we're respecting the coastal douglas

[6:33:43] Voice 23: for partnership and our memories of whatever conversations we had last term uh this is a

[6:33:49] Voice 23: a collaborative group we are a member government is a member with a very much a shared interest in

[6:33:57] Voice 23: in uh protecting the environment and uh so it is a bit different and i just want to be very careful

[6:34:03] Voice 23: that we are respecting the work that they do that we are a real member of this of this group that is

[6:34:09] Voice 23: not a wealthy this is not a conservation group going out there and collecting money and doing

[6:34:14] Voice 23: you know fundraising this is a collection of scientists and people working on on this that

[6:34:21] Voice 23: we are a member of so 3 000 is uh is a small amount and and uh similar to the other members

[6:34:28] Voice 23: that contribute it's not a large funded organization so i just want to make sure we're

[6:34:34] Voice 23: very clear um okay oh i've got lots of people here uh that are going so i'm gonna do uh trustee

[6:34:41] Voice 23: Peterson, then Trustee Falk.

[6:34:45] Voice 23: And then we probably should get some motions going, too.

[6:34:49] Voice 7: Yeah, thank you, Chair.

[6:34:51] Voice 7: Just two things.

[6:34:53] Voice 7: Just for clarification, in terms of our budget discussions, the entire secretariat funding

[6:35:03] Voice 7: had been removed and then was reinstated on the basis of specific numbers for the three

[6:35:11] Voice 7: groups.

[6:35:12] Voice 7: um uh just a little bit further on the bain sound um island's trust has been uh part of that is

[6:35:20] Voice 7: it is directly within our um jurisdictional waters and uh um i just can't uh i i just don't

[6:35:33] Voice 7: think it's possible to overstate how how important it is regardless of the fact that their um uh

[6:35:38] Voice 7: funding has has not been renewed by other agencies and I'm looking at this fairly small

[6:35:46] Voice 7: ask and I'm still in support of that and then the other is a little bit of a process piece

[6:35:50] Voice 7: I think that when we have a situation like this where we're going to get advice from staff

[6:35:57] Voice 7: around a recusal that probably should have showed up in the agenda package so that trustees could

[6:36:06] Voice 7: make any clarifying questions in advance. I noticed that Trustee Borthick, who is our

[6:36:13] Voice 7: appointed representative on Bains Sound, had his hand up until that mention of recusal was made,

[6:36:20] Voice 7: and then he left the meeting. And I believe that he did so thinking that he needed to recuse

[6:36:25] Voice 7: himself, despite the fact that it's not a personal one. So that should have probably

[6:36:31] Voice 7: been a little bit better clarified um if we have similar situations in the future so that uh i i

[6:36:38] Voice 7: and like in this case i think he recused himself um and didn't need to so i just kind of wanted to

[6:36:44] Voice 7: point that out because i think it's important we make that as clear as possible thank you

[6:36:49] Voice 22: thank you director brader um

[6:36:51] Voice 28: i just want to speak to the language and the terminology

[6:36:54] Voice 28: issue that came out because the coastal douglas for conservation partnership was one of the parties

[6:36:59] Voice 28: But so I understand much of the language that was used originated from the B.C. government.

[6:37:03] Voice 28: So I just wouldn't want any decisions to be made thinking that some of the language that was, you know, had some, you know, had to be massaged.

[6:37:12] Voice 28: I think much of it came from B.C. government resources and was used by a number of other parties, including ourselves.

[6:37:18] Voice 28: So just wanted to clarify that. But also as a member of the Coastal Douglas for Conservation Partnership,

[6:37:23] Voice 28: there's an opportunity to engage with their work and influence it if there's changes that people want to see made,

[6:37:28] Voice 28: regardless of whether you offer them funding or not thank

[6:37:31] Voice 23: you all right trustees we have a very

[6:37:33] Voice 23: long list of people here and i'm just cognizant of the time i'm suggesting we sever these as three

[6:37:39] Voice 23: separate motions and just get them on the floor and debate them individually um thank you so if

[6:37:46] Voice 23: everyone could uh lower their hands and i'm just going to uh uh look for first uh so i just the

[6:37:53] Voice 23: The motion is there in part on page 469.

[6:37:57] Voice 23: So I'm going to look for one individual of each to bring a motion using the top and then just one item.

[6:38:04] Voice 23: So we'll go down the order in which I see them in the agenda package.

[6:38:08] Voice 23: So the first one is the Bain Sound.

[6:38:10] Voice 23: Lambert, who would like to proceed with that?

[6:38:12] Voice 23: Trustee Peterson?

[6:38:18] Voice 7: Thank you, Chair.

[6:38:21] Voice 7: I need this.

[6:38:22] Voice 7: So, I move that Trust Council allocate the following amount under the Secretariat Services for Fiscal Year 2026-27, $450 to support the coordination of the Bain Sound Lambert Channel Ecosystem Forum Society.

[6:38:40] Voice 23: I think that's $430.50.

[6:38:42] Voice 23: Just want to make

[6:38:44] Voice 7: sure we keep that in mind.

[6:38:45] Voice 23: And it's seconded by

[6:38:46] Voice 23: Trustee Morrison.

[6:38:47] Voice 23: Any discussion?

[6:38:49] Voice 23: Trustee Fast?

[6:38:51] Voice 27: Or

[6:38:52] Voice 23: go ahead, Trustee Peterson, speak to your motion.

[6:38:57] Voice 7: Yeah, I think I've spoken to it sufficiently.

[6:39:01] Voice 7: It's one of the most ecologically important marine areas in BC

[6:39:10] Voice 7: and highly important within the trust area for all the fish reasons,

[6:39:18] Voice 7: fish aquaculture, all the stuff.

[6:39:20] Voice 7: So, I'll leave it there. Thank you.

[6:39:21] Voice 7: All

[6:39:22] Voice 23: right. Thank you. Trustee Fast?

[6:39:23] Trustee Fast: Yep. Speaking in support of the motion, especially because I know their funding situation changed with the Department of Fisheries and Oceans, if I'm not mistaken.

[6:39:34] Trustee Fast: And also, this is keeping the website hosting. They can keep the website up.

[6:39:40] Trustee Fast: That allows continuity and it's a good way to be efficient with the funding that we've already provided and the work that people have already put into this important ecosystem and coordinating efforts around it.

[6:39:54] Trustee Fast: Let's keep it alive. I'm in support. Thank you.

[6:39:57] Voice 25: Thank you. Trustee Borkwick.

[6:40:01] Voice 31: Yeah, I'll speak very briefly as the as the sort of appointed member to it.

[6:40:05] Voice 31: So I believe I do not. Tim, Trustee Peterson was able to advise me that I do not have to recuse myself because I am the appointed trustee to this.

[6:40:16] Voice 31: Yeah, I'll say there's we are in a bit of a lull in terms of specific projects, but this will really help us maintain our through line.

[6:40:25] Voice 31: And this is what's going to keep the sort of spark alive for the next big project that may come along.

[6:40:30] Voice 31: So really valuable. We're getting very good bang for our buck in terms of that investment.

[6:40:36] Voice 22: Thank you. Trustee Morrison.

[6:40:39] Voice 29: Yes. Well, I heard what Trustee Bernardo said in terms of community support.

[6:40:46] Voice 29: We're talking some pretty small communities here and sure they could, you know, find this money.

[6:40:51] Voice 29: But it seems like it's a little bit of a overstep or just an oversight challenge to know that this was needed right now.

[6:40:57] Voice 29: Now, also, it is really clearly within our mandate, from my perspective, it's coordinating

[6:41:03] Voice 29: efforts. So I'm in support of this one. And thank you for severing the motions. That was my

[6:41:07] Voice 29: suggestion, too.

[6:41:09] Voice 23: Thank you. All right. If there's no further discussion, I'm going to call the vote.

[6:41:13] Voice 23: This is on contributing the $430.50 to the Bainsound-Lambert channel of Secretariat

[6:41:20] Voice 23: Services. So all those in favor, raise your hands. That's

[6:41:28] Voice 10: 12 in favor.

[6:41:29] Voice 23: All right. Lower your hands.

[6:41:31] Voice 23: Any opposed?

[6:41:38] Voice 26: A lot opposed.

[6:41:39] Voice 23: So that carries.

[6:41:42] Voice 23: So can someone introduce the next motion on the Rural Ireland Economic Partnership?

[6:41:47] Voice 23: I

[6:41:51] Voice 3: can do that.

[6:41:52] Voice 26: Thank you.

[6:41:54] Voice 3: I move that Trust Council allocate $2,000 under Secretariat Services for Fiscal Year 2026-27

[6:42:04] Voice 3: to support the coordination of the Rural Ireland Economic Partnership.

[6:42:11] Voice 23: Thank you.

[6:42:11] Voice 23: Is there a second?

[6:42:14] Voice 23: Second by Trustee Darlborough.

[6:42:16] Voice 23: Any discussion?

[6:42:18] Voice 23: Trustee Boland, do you want to speak to it first?

[6:42:22] Voice 3: No, that's fine.

[6:42:23] Voice 3: I think the presenter made the points.

[6:42:27] Voice 3: Thank you.

[6:42:28] Voice 23: Any discussion?

[6:42:32] Voice 23: I'll call the vote then.

[6:42:33] Voice 23: All those in favour, please raise your hands.

[6:42:35] Voice 23: 11

[6:42:41] Voice 10: -12 in favour.

[6:42:45] Voice 23: All right. Lower your hands. Any opposed?

[6:42:52] Voice 25: Three opposed.

[6:42:54] Voice 23: That carries. All right. We have the third one there.

[6:43:00] Voice 23: The Coastal Douglas Fir Conservation Partnership. Trustee passed.

[6:43:04] Trustee Fast: Thank you. I would like to move that Trust Council allocate the following amount under

[6:43:08] Trustee Fast: Secretariat Services for fiscal year 26-27.

[6:43:12] Trustee Fast: $3,000 to support the coordination of the Coastal Douglas Fir

[6:43:16] Trustee Fast: Conservation Partnership. Thank

[6:43:19] Voice 23: you. Is there a second? Second by

[6:43:20] Voice 23: Trustee Yates. Any discussion? Seeing any, I'll call the vote. All those in favor, raise your

[6:43:29] Voice 23: hands. That's

[6:43:39] Voice 27: 10 in favor.

[6:43:40] Voice 22: All right, lower your hands. Any

[6:43:45] Voice 23: opposed? Five opposed. I tend to buy

[6:43:53] Voice 23: that carries. All right, trustees, I know this always seems like a small amount, but to some

[6:44:00] Voice 23: of these small organizations, it's a big amount. So thank you very much. Trustees, I'm looking at

[6:44:05] Voice 23: the time it's six minutes to five uh trustee yates did you yes

[6:44:11] Voice 30: thank you for that comment

[6:44:12] Voice 30: trustee patrick it's not just the money it's the partnership that's so

[6:44:16] Voice 30: important working with um

[6:44:19] Voice 30: agencies that need our support and we need their support thank you thank

[6:44:23] Voice 23: you thank you for that

[6:44:25] Voice 23: point that's very true um so trustees uh we have uh five and we can start the next item because uh

[6:44:34] Voice 23: i'm a glutton for punishment but we are aiming to stop at five so i'll start this and see how

[6:44:39] Voice 23: far we go this is uh item 13.2.6 on page 476 it's the update of the islands trust agreement register

[6:44:48] Voice 23: request for decision i think david marler is going to introduce this is on page 476.

[6:44:54] Voice 23: yeah

[6:44:55] Voice 10: i can do that

[6:44:56] Voice 11: yeah okay so yeah page 476 is the request for decision so these are agreements

[6:45:06] Voice 11: that trust council has entered into over time and we have gone through them or some of them

[6:45:13] Voice 11: and identified those that no longer apply for a variety of reasons so one of them the first one

[6:45:21] Voice 11: one here is a letter of understanding held with the BC Hydro and that now no longer has

[6:45:28] Voice 11: any effect. BC Hydro is not interested in it anyway so it really has no effect. So we'd

[6:45:36] Voice 11: just like to clean up the agreements that we have posted on our website so that we're

[6:45:42] Voice 11: keeping the ones that do have effect and those that don't. The second one was a very specific

[6:45:48] Voice 11: policy back in 1996. So back in the 1988 Islands Trust Act changed, and again in 1992. And at that

[6:45:58] Voice 11: time, the Act stated that any LCP that was dated prior to 1992, when the Act was updated, required

[6:46:08] Voice 11: the approval of the minister. In other words, they weren't considered LCPs. So that put the Islands

[6:46:14] Voice 11: Alan's Trust in a difficult position because there's 20 LCPs that needed to be updated.

[6:46:20] Voice 11: So this agreement was set up with the Ministry so that the Ministry would provide financial

[6:46:24] Voice 11: assistance to the Alan's Trust to update those LCPs over a five-year period.

[6:46:31] Voice 11: So that one kind of ran out by time, but we still have it on the books.

[6:46:36] Voice 11: The Ministry staff confirmed that they don't see this as having any force in effect right

[6:46:41] Voice 11: now.

[6:46:41] Voice 11: This has no implications with regard to the unconditional grant that you get and the province

[6:46:48] Voice 11: doesn't have any other grant programs that would fall under this.

[6:46:52] Voice 11: So this is another one that should be removed.

[6:46:55] Voice 11: So these are the two that we're recommending that we remove and Trust Area Services Policy

[6:47:02] Voice 11: Analyst is going through these agreements.

[6:47:05] Voice 11: So there could be other ones that we'll identify down the road for amendments, updates or removals

[6:47:11] Voice 11: so these are two that we've just identified and recommend that you review so the resolution

[6:47:18] Voice 11: is there's actually two resolutions there one for each of those on page 476 and

[6:47:26] Voice 25: are there

[6:47:26] Voice 23: any oh yes

[6:47:29] Voice 23: okay she's in the meeting yeah thank you are there any questions for staff

[6:47:37] Voice 23: trustee boland

[6:47:39] Voice 3: it's not a question but i you know i'm really disappointed i know we have no control

[6:47:48] Voice 3: over it but this existed and it recognized the effort and the financial commitment needed and

[6:47:56] Voice 3: And it's why, in my view, a lot of our OCPs and the Trust Policy Statement labour along for years and years because we never have enough money to just absolutely fast track it.

[6:48:10] Voice 3: You know, that project money every year comes under discussion in the budget because it's the only thing we have control over.

[6:48:18] Voice 3: And I just feel that this is the ministry once again reneging on their responsibilities.

[6:48:25] Voice 3: I've looked into the UBCM grant allocation mechanisms and it is very, very difficult to find things that help the Islands Trust.

[6:48:36] Voice 3: There are lots of things that help municipalities and other local government bodies, you know, to build a fire hall or to build infrastructure projects.

[6:48:44] Voice 3: But we don't do any of that. And the actual sort of, let's say, the profile of the Islands Trust doesn't fit into the profile of the grants that they design and disperse.

[6:49:02] Voice 3: and this was the one thing where they recognized that we did this other piece of work

[6:49:10] Voice 3: and that we didn't have funding for and that it like why is it taking us 20 years to update stuff

[6:49:17] Voice 3: because we don't have the money to fast track what is a peak load of effort we should be able

[6:49:24] Voice 3: to bring in a project team dedicated and focused to these things and just get them done so this is

[6:49:31] Voice 3: another nail in the coffin for the ministry where they've reneged on their responsibilities

[6:49:36] Voice 3: and just allowed things to lapse and become out of date thank you all

[6:49:43] Voice 23: right trustees i'm not gonna

[6:49:44] Voice 23: push the motions right now because i don't want to be seen as pushing you through something very

[6:49:49] Voice 23: quickly so uh it is it is five o'clock and uh so tomorrow morning we're going to be getting

[6:49:56] Voice 23: getting started again at 9 a.m., if that is correct.

[6:50:00] Voice 23: We're going to start the day

[6:50:02] Voice 23: with the Financial Employee Services

[6:50:04] Voice 23: because we plan to start the day that way

[6:50:07] Voice 23: and give Director Coburn his time.

[6:50:10] Voice 23: And then following the Financial Employee Services,

[6:50:14] Voice 23: we have time in the agenda to go back

[6:50:15] Voice 23: and finish these items that we just left off here

[6:50:19] Voice 23: in Trust Program Services.

[6:50:22] Voice 23: So if that's, so that's here.

[6:50:26] Voice 23: so go enjoy your evening get out there i can see sunshine in the background of some of your

[6:50:31] Voice 23: uh pictures and so please go out there enjoy the rest of the day and we will recess now

[6:50:38] Voice 23: and see you tomorrow morning thank

[6:50:42] Voice 30: you chair patrick thank you chair