Islands Trust Programs Committee regular meeting, July 23, 2026

[0:00:00] Voice 2: and to be on this trust programs committee. Thank you.

[0:00:04] Voice 2: Thank you. And

[0:00:06] Voice 8: I see Trustee Fast.

[0:00:09] Trustee Fast (probable): Morning, everybody. I'm coming to you from Nuklelequem,

[0:00:13] Trustee Fast (probable): which is an island called Bowen Island out in the mouth of Kitsimhausound,

[0:00:17] Trustee Fast (probable): territory of Squamish Nation. Happy to join you.

[0:00:21] Voice 8: Thank you. And then I see Trustee Patrick, who is also chair of

[0:00:25] Voice 8: the Trust Commit Council.

[0:00:29] Trustee Patrick (probable): Good morning.

[0:00:30] Trustee Patrick (probable): Good morning, I'm Laura Patrick, coming from Salt Spring Island, territories of many Coast Salish First Nations.

[0:00:38] Voice 8: And then I see Trustee Peterson.

[0:00:43] Voice 1: Good morning from Huaytay, also known as Liskiti Island, territory of many Coast Salish peoples and the Treaty Territory of the Tla'aman Nation.

[0:00:53] Voice 8: Thank you. And next I see Trustee Graham.

[0:00:57] Voice 1: Good

[0:00:57] Voice 4: morning from Denman, locally elected on Denman, David Graham, traditional territory of the Coast Salish and Comox people.

[0:01:04] Voice 8: thank you and that is all that i see for trustees at the moment um i'm just going to ask a quick

[0:01:11] Voice 8: favor um from staff if you're able to rename me as chair evans for this meeting and chair patrick

[0:01:18] Voice 8: as trustee patrick for this meeting that would be great just for people as they're watching so

[0:01:22] Voice 8: they understand what our roles are within this meeting and then i'm going to like i'd like to

[0:01:28] Voice 8: ask um director freighter if she'd like to introduce staff as we go around the table

[0:01:34] Voice 7: Thank you, Chair Evans. I'm Claire Freider. I'm the Director of Trust Area Services and

[0:01:39] Voice 7: pleased to be coming to you today from the territory of the Lekwungen peoples of the

[0:01:44] Voice 7: Songhees and Esquimalt Nations. And with us today, we have Joe Elliott, our Senior Indigenous

[0:01:49] Voice 7: Relations Specialist. Joe, would you like to say good morning?

[0:01:58] Voice 5: Hi, it's Gael. Joe Elliott, the Indigenous Advisor for Islands Trust. Hi, Scott. Good morning.

[0:02:04] Voice 7: And with us as well, we have Coraline Strachan, our Executive Administrative Assistant who's

[0:02:10] Voice 7: helping with the administration of the meeting today. Did you want to pop on, Coraline?

[0:02:14] Voice 7: No, she's okay.

[0:02:21] Voice 10: Hi, thanks, Claire, or Director Frater. I was just making the changes in the

[0:02:26] Voice 10: background for the naming, so that's done now. Yeah, I'm going to be administrative support in

[0:02:35] Voice 10: the background here, and thank you. I'll be helping out. Thanks.

[0:02:47] Voice 7: I think that's all we have

[0:02:48] Voice 7: up to date for staff support.

[0:02:49] Voice 8: I believe we've also got...

[0:02:51] Voice 7: Oh, Director Cermak is there.

[0:02:57] Voice 8: Can't forget him. Good morning, everybody.

[0:03:01] Voice 4: Director Cermak, I'm coming to you today from

[0:03:03] Voice 4: Gabriola Island.

[0:03:07] Voice 8: Brilliant. So I believe that that's everyone that I see on screen. If we've

[0:03:10] Voice 8: missed anyone, please raise your hand and let us know. So with that, I would like to

[0:03:19] Voice 8: ask if we can adopt the agenda as is by general consent. If anyone has anything that they would

[0:03:25] Voice 8: like to add to the agenda or rearrange the agenda, please raise your hand and let me know. Otherwise,

[0:03:30] Voice 8: I will take it by general consent that this be adopted. Okay, seeing nods, not seeing any hands

[0:03:39] Voice 8: going up. We take the agenda as adopted. Thank you very much by general consent. I would like

[0:03:46] Voice 8: like to ask staff for the public comment period. I believe that we have somebody that's waiting to

[0:03:53] Voice 8: have a chat with us. So if we can invite them in, that would be wonderful.

[0:04:00] Voice 9: Yes, she is waiting. Maxine Lecter. I'll just let her in.

[0:04:07] Voice 6: Perfect. Hello, can you hear me?

[0:04:13] Voice 6: Yes, we can. Thank you so much for letting me speak. I would have requested a delegation,

[0:04:18] Voice 6: but I only found out recently that you were addressing this issue.

[0:04:22] Voice 6: It's the issue letter that you have on your agenda to the Regional Planning Committee

[0:04:28] Voice 6: about the report that the biologists gave to them back in February.

[0:04:34] Voice 6: And I understand you are addressing a very similar issue on your agenda today.

[0:04:41] Voice 6: It is confusing that two committees seem to be working on the same issue.

[0:04:46] Voice 6: And I request, after I'm done or some point in the meeting, if you could clarify that for me.

[0:04:53] Voice 6: Anyway, the biologists, of course, raise some really serious concerns about the status of native species on the islands,

[0:05:01] Voice 6: that 16 species are declining or disappearing, and many more, their status is unknown.

[0:05:10] Voice 6: known. Our current maps are not reflecting sensitive ecosystems and more. So the point

[0:05:19] Voice 6: of my speaking today is just to really urge you to take on this issue and do what you can

[0:05:25] Voice 6: to implement the recommendations that the biologists made. And I didn't see a reference

[0:05:34] Voice 6: to the biologist report in the staff report that you have on this issue.

[0:05:39] Voice 6: Maybe I missed it, but I couldn't find it, and it does seem really relevant.

[0:05:48] Voice 6: So that report, you know, it's not in your agenda package,

[0:05:52] Voice 6: but it's in the agenda package for the Regional Planning Committee meeting tomorrow.

[0:05:58] Voice 6: So I hope you can, I don't know, it's kind of hard for you to consider it

[0:06:02] Voice 6: it since you weren't sent it but um maybe maybe you could at least you did have my letter and uh

[0:06:09] Voice 6: i'm sorry uh we didn't send a letter directly to your committee we would have done that but i like

[0:06:16] Voice 6: i said uh we didn't know that you were working on this same issue so that's all i have to say

[0:06:24] Voice 6: thank you very much thank

[0:06:27] Voice 8: you very much i appreciate you coming in today and and having

[0:06:30] Voice 8: this opportunity to share your thoughts and concerns with us. Does anyone have any clarifying

[0:06:38] Voice 8: questions that they'd like to ask Maxine before we move on? Not seeing any raised hands. Again,

[0:06:50] Voice 8: thank you very much, Maxine, for taking the time out and coming and speaking with us about this

[0:06:54] Voice 8: today. I hope you stay and listen to the remainder of the meeting and that we will address your

[0:06:58] Voice 8: concerns. I hope that we get there for you. Thank you. You're welcome. Okay, so I'll just

[0:07:13] Voice 8: wait for staff to um demote maxine from panelists to public again i think she's moved oh there she

[0:07:31] Voice 8: is are we able to demote maxine back to public there

[0:07:42] Voice 11: we go yes that's done thank

[0:07:44] Voice 8: you very much

[0:07:44] Voice 8: if we can put the agenda up on the screen as well that would be lovely um the next item on

[0:07:50] Voice 8: the agenda would be to um well delegations we don't have any and then we have the um the

[0:07:56] Voice 8: correspondence that maxine was referring to that she said that we have a letter from the friends

[0:08:02] Voice 8: of the gulf islands does anyone have anything that they any comments that they would like to

[0:08:10] Voice 8: make regarding the letter from the friends of the gulf islands yes trustee yates yes

[0:08:15] Voice 2: thank you very

[0:08:16] Voice 2: very much, Chair Evans, and thank you, Maxine, for your letter. I have a question for Director

[0:08:22] Voice 2: Cermak. Under new policy guidelines needed, it suggested that we can improve professional report

[0:08:31] Voice 2: requirements. I'm just wondering if updated development approval information bylaws

[0:08:39] Voice 2: could do that for us sure

[0:08:48] Voice 4: yes go ahead

[0:08:49] Voice 4: thanks the um so i'm just going to raise the question i was

[0:08:54] Voice 4: madly typing something else the um so the question is in regards to the biologist report which is on

[0:09:00] Voice 4: the rpc agenda and in relation to this question here about whether a dai bylaw can address and

[0:09:07] Voice 4: that that's where you're gonna have to repeat your question to me

[0:09:09] Voice 2: oh okay no problem um yeah i was

[0:09:12] Voice 2: I was thinking more generally whether, let's say, every local trust area had an updated DAI bylaw.

[0:09:20] Voice 2: And I know I'm certainly hoping for one for Gabriola as we work through our OCP process here.

[0:09:26] Voice 2: I know we'll get one, and that's great.

[0:09:31] Voice 2: You know, I'm not just thinking of the biologist reports that we would also love to have.

[0:09:38] Voice 2: But I'm wondering whether the DAI bylaws, if they're up to date, if they're good, tight bylaws, would they help in this regard in improving professional report requirements?

[0:09:54] Voice 4: Great question.

[0:09:55] Voice 4: And I'll just jump in there, Chair.

[0:09:56] Voice 4: Fair. So it will, to some degree. It's to make sure we use it, we have to change internal staff

[0:10:06] Voice 4: procedures, which if you look at the regional planning committee agenda, we've proposed an

[0:10:10] Voice 4: interim measure to do that, to sort of operationalize it. The DAI bylaws can only

[0:10:18] Voice 4: require information that's in an official community plan. So first you would need a good

[0:10:22] Voice 4: official community plan to require that information. And then you can have the DAI bylaw,

[0:10:28] Voice 4: which is a development approval information bylaw, requiring that information to be of a certain

[0:10:33] Voice 4: status or a certain quality. And it outlines that. And a DAI bylaw is when an LTC passes a bylaw and

[0:10:42] Voice 4: it can require that information. Whereas there are several LTCs that don't have a DAI bylaw.

[0:10:47] Voice 4: And the difference is that they can only request that information. So that's the difference.

[0:10:52] Voice 4: If you require information, you have to do it via bylaw.

[0:10:55] Voice 4: So it would be effective if we had updated OCPs.

[0:10:59] Voice 4: It would be effective if the LTC added DAI bylaw, and then we can apply it.

[0:11:03] Voice 4: But there are probably multiple other avenues as well that we could apply, such as I said,

[0:11:08] Voice 4: the informal process that we'll operationalize.

[0:11:11] Voice 4: So I think it's a more robust, wholesome approach we would need to take just than the DAI.

[0:11:17] Voice 4: But you are correct that if we have a good DAI, that is the strongest tool we have because then it's a bylaw.

[0:11:25] Voice 2: Yeah, that's great.

[0:11:27] Voice 2: That's what I thought.

[0:11:28] Voice 2: And I regret that not all of our local trust committee areas have, well, first of all, have DAI bylaws or have updated DAI bylaws.

[0:11:40] Voice 2: And I'm very grateful that we will soon have one with the Gabriola OCP project.

[0:11:46] Voice 2: Thank you, Director Cermak.

[0:11:48] Voice 3: My pleasure.

[0:11:50] Voice 8: Thank you.

[0:11:51] Voice 8: I saw Trustee Fass at her hand going up and down, so I don't know if that was an error,

[0:11:55] Voice 8: but I will, if that's okay with Trustee Patrick, I'll go to Trustee Fass first.

[0:11:59] Voice 8: Thank you for noticing, Chair.

[0:12:01] Trustee Fast (probable): My hand came down a couple of times.

[0:12:03] Trustee Fast (probable): I'm not sure why, but I do wish to speak.

[0:12:05] Trustee Fast (probable): I have a, I'd like to thank the writer of the letter.

[0:12:11] Trustee Fast (probable): I also have been looking at the Regional Planning Committee's agenda,

[0:12:15] Trustee Fast (probable): agenda, partly because I wanted to compare the species at risk report in that agenda with

[0:12:24] Trustee Fast (probable): the work we've been doing on Bowen Island, including this most recent

[0:12:29] Trustee Fast (probable): plan, our biodiversity plan by the Dr. Wendy Palin, you'll remember, and Tom Sisk,

[0:12:39] Trustee Fast (probable): they won one of our community stewardship awards.

[0:12:43] Trustee Fast (probable): Anyway, the Species at Risk State of the Islands report

[0:12:50] Trustee Fast (probable): that is in the RPC agenda tomorrow

[0:12:55] Trustee Fast (probable): lists four species at risk for Bowen,

[0:12:59] Trustee Fast (probable): but this report lists 24.

[0:13:02] Trustee Fast (probable): They're both from the same CDC,

[0:13:07] Trustee Fast (probable): the Conservation Data Centre,

[0:13:09] Trustee Fast (probable): and they're both done this spring around the same time so i'm not sure what's going on and i flagged

[0:13:16] Trustee Fast (probable): it with staff i just wanted to let us know uh let us all know that there's uh discrepancies in the

[0:13:23] Trustee Fast (probable): um data that's being is it being pulled from the cdc web uh database or is it problems with the

[0:13:32] Trustee Fast (probable): or something about the way the coding happens in the Conservation Data Centre.

[0:13:39] Trustee Fast (probable): So I have a question for staff.

[0:13:40] Trustee Fast (probable): And I think this is, it's all pulled from this provincial data.

[0:13:46] Trustee Fast (probable): And as in the letter, the first note under data gaps, Maxine Leichter has recognized this.

[0:13:56] Trustee Fast (probable): How does data get into the Conservation Data Centre database?

[0:14:02] Trustee Fast (probable): Who puts it in there and what quality is it?

[0:14:11] Trustee Fast (probable): And I don't know if that's a question for Claire or Stefan.

[0:14:15] Voice 4: I'm going to jump in there because we're talking about the RPC agenda.

[0:14:19] Voice 4: I'm going to jump in there.

[0:14:21] Voice 4: I'm not a biologist.

[0:14:22] Voice 4: I can't quite answer that question.

[0:14:23] Voice 4: I'm not qualified to answer that question about the biologist data.

[0:14:27] Voice 4: I sure wish I had a biologist on hand to answer that question.

[0:14:30] Voice 4: So I'm being cheeky.

[0:14:31] Voice 4: I'm sorry.

[0:14:33] Voice 4: So I do have your feedback, though, Trustee Fast.

[0:14:36] Voice 4: And I do intend to address it, but I certainly haven't had enough time before the RPC agenda.

[0:14:41] Voice 4: But it's a great question, and it is interesting that there's a difference.

[0:14:46] Voice 4: I think it might have been, and this is just my instinct, and forgive me if I'm wrong,

[0:14:50] Voice 4: the approach might have been to demonstrate which critical species are suffering or at need, which are at risk.

[0:14:58] Voice 4: whereas I think what I heard you say with the species at risk that you your report also shows

[0:15:04] Voice 4: that are ones that are not at risk so I suspect it might be a bit just a methodology uh change there

[0:15:10] Voice 4: but I'll look into it the best I can and give you the answer the best I can when I have time to get

[0:15:14] Voice 4: to that so but I don't know your question about the

[0:15:16] Voice 4: CDC data sorry thank

[0:15:19] Trustee Fast (probable): you yeah no those are all

[0:15:20] Trustee Fast (probable): 24 species at risk okay thank you

[0:15:24] Voice 8: but anyway I just like to remind um people as well be careful

[0:15:28] Voice 8: with words um especially with very difficult trust council decisions that have been made

[0:15:33] Voice 8: i would appreciate that thank you very much um and next i see trustee patrick yeah

[0:15:41] Trustee Patrick (probable): i just uh

[0:15:42] Trustee Patrick (probable): the very last sentence here it says trustees tell us that they can protect the environment

[0:15:47] Trustee Patrick (probable): while managing continued growth this is true we urge you to take action on all of these items

[0:15:51] Trustee Patrick (probable): um trustees haven't said they can protect the environment while managing continued growth

[0:15:57] Trustee Patrick (probable): That's one of the reasons why we're supporting updating our OCPs and our land use bylaws.

[0:16:01] Trustee Patrick (probable): These existing OCPs and land use bylaws are the existing growth models, the existing growth

[0:16:08] Trustee Patrick (probable): models that are continuing to damage the environment.

[0:16:12] Trustee Patrick (probable): So I just want to be very clear on that.

[0:16:18] Voice 8: Thank you, Chair Patrick.

[0:16:20] Voice 8: And I put my hand up as well.

[0:16:22] Voice 8: I do have a favor to ask.

[0:16:25] Voice 8: It's not pertinent here, but I have a lot of personal things on the go right now.

[0:16:30] Voice 8: My memory is not the greatest.

[0:16:31] Voice 8: I was going to ask Director Cermak if he would be able to have a quick chat with Ken Stockdale

[0:16:40] Voice 8: for me regarding the DIA to have that topic raised at our next LTC.

[0:16:49] Voice 8: I think this is a great tool, and I think it should be explored.

[0:16:54] Voice 8: Lord, and I would love if other LTCs would look at having conversations about what it is, what it

[0:17:00] Voice 8: can do, and the benefits, and et cetera. Thank you very much. Trustee Peterson, I see your hand up.

[0:17:15] Voice 1: I think Director Cermak wanted to briefly respond. I don't mind waiting.

[0:17:21] Voice 8: Okay, thank you. Go ahead, Director Cermak.

[0:17:24] Voice 4: Thank you, Trustee Peterson and Chair. For clarity,

[0:17:27] Voice 4: you're asking for the species at risk state of the

[0:17:30] Voice 4: islands report to go to the south pender ldc

[0:17:32] Voice 4: the

[0:17:33] Voice 8: dia topic thank you

[0:17:37] Voice 8: sorry i might have cut out on the crucial

[0:17:40] Voice 8: piece of information there excellent

[0:17:43] Voice 4: thank you go ahead trustee

[0:17:46] Voice 8: peterson yeah

[0:17:49] Voice 1: thank you chair um i was just

[0:17:52] Voice 1: looking through uh we have a briefing coming up

[0:17:56] Voice 1: on ecosystem health indicators and I recognize that the the sort of requests

[0:18:06] Voice 1: in the letter I think do span both the work of this committee and and into

[0:18:12] Voice 1: planning and so I'm not entirely certain but it seems to me that some of the

[0:18:22] Voice 1: They certainly some of the data gaps identified in the letter are where we're hoping to cover some of that through the work of this committee.

[0:18:36] Voice 1: I'm not as detailed in what the work of the regional planning committee is at this point.

[0:18:44] Voice 1: But I'm just curious from the staff perspective.

[0:18:47] Voice 1: Obviously, there's a lot we want to do in terms of data acquisition, ecosystem health, reporting, and many of the things that are identified in the letter as gaps.

[0:19:03] Voice 1: But sort of looking for maybe a dose of realism in terms of the proposal or a business case that's coming up.

[0:19:17] Voice 1: And it seems to me that if that work does go ahead, several of these will be addressed through our committee's side of things. And I know that data acquisition and all of these things can be expensive, and we do have capacity issues.

[0:19:34] Voice 1: But am I sort of on the right track, Director Frater, that some of the questions raised in the letter are intended to be addressed through the work that we're going to be looking at coming up in that ecosystem health indicators briefing?

[0:19:55] Voice 1: briefing?

[0:19:58] Voice 7: To some degree. What I would say is that species at risk health trends could be one

[0:20:05] Voice 7: of the trends you select down the road to be something that's reported on. That would simply

[0:20:10] Voice 7: be an indicator of overall health. I think the letter is more targeted on what are actions that

[0:20:15] Voice 7: can be taken now by the planning department around immediate sort of changes around, or not

[0:20:22] Voice 7: immediate, but actionable changes that can be made to sort of professional practice and process.

[0:20:28] Voice 7: So within the context of what we're discussing today, it would be like, do we, you know, do we want to acquire new mapping?

[0:20:33] Voice 7: How would that look? How would it be integrated and interpreted?

[0:20:36] Voice 7: So they're connected, but different, I think.

[0:20:40] Voice 1: Yeah, thank you for that.

[0:20:41] Voice 1: I mean, that was sort of my read is that much of what's being asked in the letter is more planning.

[0:20:52] Voice 1: is the type of data acquisition that that we're looking at um um you know sort of actioning

[0:21:03] Voice 1: through uh through um further work from this department so appreciate the answer perfect

[0:21:12] Voice 8: i'm not seeing any other questions or comments on the correspondence as such we can move on to

[0:21:22] Voice 8: the next item in our agenda, and thank you very much for the conversation as well, is the drafts

[0:21:29] Voice 8: of the previous minutes. That was from May 7th, 2026. Did anyone have any edits or comments on

[0:21:36] Voice 8: the minutes of the meeting that we have here? And if not, can we adopt the minutes by general

[0:21:45] Voice 8: consent? I'll give you a second if you need to raise your hand. Not seeing any hands raised,

[0:21:52] Voice 8: i will then state that the draft minutes of the regular meeting on may 7th 2026 be adopted by

[0:22:01] Voice 8: general consent and we can move on to there were no resolutions without meetings and we can go

[0:22:09] Voice 8: on to our follow-up action list and i'll turn it over to director freighter to go through her

[0:22:15] Voice 8: follow-up action list where pretty much everything is completed save one item off you go director

[0:22:21] Voice 8: director. Oh,

[0:22:22] Voice 7: yeah. So happy to report everything's been completed, except for the

[0:22:28] Voice 7: matters that are on your agenda today around the committee request for business cases that staff

[0:22:32] Voice 7: haven't been able to achieve. So I'd be happy to report that we will take your direction today

[0:22:38] Voice 7: and move forward as per the will of the committee. But I'm happy to take questions on any of the

[0:22:44] Voice 7: topics on the follow up action list. Thank

[0:22:48] Voice 8: you very much. Does anyone have any questions or

[0:22:50] Voice 8: comments or observations not seeing a flurry of hands all right so let's move on to the meat of

[0:22:59] Voice 8: our meeting which is the briefing on the ecosystem health indicators and measures

[0:23:04] Voice 8: um i was not present at the previous meeting where the request for this was um put through

[0:23:13] Voice 8: um so i'll turn it over to staff the director freighter first i think to talk us through this

[0:23:22] Voice 8: um i do have uh some comments on process uh which i will save for after thank you go ahead director

[0:23:31] Voice 8: freeta

[0:23:31] Voice 7: okay thank you chair um so yeah so this is coming to you as a briefing rather than with

[0:23:37] Voice 7: attached business cases with a request for a decision as we simply haven't had the capacity

[0:23:41] Voice 7: and time to properly put together what would be called a business case for a defined program or

[0:23:47] Voice 7: trust council to consider with built-out alternatives um just haven't been able to

[0:23:51] Voice 7: achieve that with the resources and time available but what i'm bringing you instead is a background

[0:23:56] Voice 7: to give you more information about what we do know and what information is available right now

[0:24:01] Voice 7: and just started the briefing by indicating this has been a theme that's been identified this term

[0:24:06] Voice 7: of great importance it's one i agree with we really should be able to say you know is the

[0:24:11] Voice 7: honest trust work being successful what are the outcomes of the decisions that are being made

[0:24:15] Voice 7: what are trends over time um around how the islands are doing um at relative to the preserve

[0:24:22] Voice 7: and protect mandate um you'll note that um this has been a theme that's been brought up over time

[0:24:29] Voice 7: i mentioned that we've had things in the past like a state of the islands report that reported

[0:24:33] Voice 7: on both socioeconomic and environmental measures and provide a couple of examples of different

[0:24:39] Voice 7: metrics we've used over time both through the conservancy's regional conservation plan

[0:24:43] Voice 7: and through the state of the island report have been the two primary methods and then on the

[0:24:48] Voice 7: socioeconomic side we've had the human population which influences and can affect the health of

[0:24:55] Voice 7: ecosystems. With regard to what's out there in the world around suggested metrics I provided you

[0:25:04] Voice 7: like on page 15 and 16 some of the Metro Vancouver ecological health framework examples they seem to

[0:25:09] Voice 7: be examples that were relevant to the trust area and could be ones that we could consider.

[0:25:15] Voice 7: In order to do the analysis for metrics like this we need to have the appropriate mapping layers

[0:25:22] Voice 7: in our GIS department and then either contract or have on staff the GIS capacity to do that analysis

[0:25:28] Voice 7: or work with academic partners and we're exploring a partnership with the Martin Lab but haven't

[0:25:34] Voice 7: progressed too far on that yet. So I gave you some examples of things that as you just learned

[0:25:40] Voice 7: the Regional Planning Committee is meeting tomorrow and talking about the integration

[0:25:43] Voice 7: of biological information into land use planning. And of course, the quality of decisions and

[0:25:50] Voice 7: analysis is really dependent on the currency and completeness of the mapping you have available.

[0:25:55] Voice 7: So I think that's something the trust needs to look at and consider is sort of a mapping

[0:25:58] Voice 7: acquisition plan to make sure that we have complete data sets that are supporting good

[0:26:03] Voice 7: decision making and then can be analyzed over time for what trends there are.

[0:26:08] Voice 7: some of that may come about through the regional conservation plan of the conservancy they are

[0:26:14] Voice 7: heading next year if council approves the business case into do sort of doing a data gap analysis

[0:26:19] Voice 7: and then looking forward to building the new plan that would start in 2030 and as part of that there

[0:26:24] Voice 7: would naturally be some analysis around what mapping is now needed to acquire in order to do

[0:26:29] Voice 7: some updated analysis we've also flagged that one of the ways of telling how outdated our mapping

[0:26:37] Voice 7: layers are is to look at disturbances and see how much change has there been on the landscape and

[0:26:42] Voice 7: how have natural ecosystems been impacted over time and so that could be a starting place for

[0:26:48] Voice 7: the trust to look at we have learned that the coastal douglas for conservation partnership

[0:26:52] Voice 7: has undertaken some disturbance mapping but no one's had the resources to look and talk to them

[0:26:57] Voice 7: about whether that mapping is at a scale and then delivered in a method that would be useful for us

[0:27:03] Voice 7: so there's opportunity there but we just don't know the details yet. But that would be one of

[0:27:08] Voice 7: the ways to assess sort of whether our terrestrial ecosystem and sensitive ecosystem mapping is

[0:27:15] Voice 7: up to date enough to use or whether we really do need to sort of acquire some updates to those

[0:27:19] Voice 7: layers. With regard to how we communicate the trends once we know them I've provided some

[0:27:26] Voice 7: examples attached to the briefing of ways we've done it in the past which is the island profiles

[0:27:31] Voice 7: files, which, you know, conveyed various examples of different methods. And the regional conservation

[0:27:38] Voice 7: plan also had some examples in it as well. And I think there are some really good examples out

[0:27:43] Voice 7: there, both in different levels of government and Metro Vancouver, I expect with their reporting

[0:27:48] Voice 7: that's supposed to be due out, I think within a year or two, we'll probably provide a suite of

[0:27:52] Voice 7: other examples of how we could communicate these trends. More and more, we're finding that print

[0:27:57] Voice 7: documents are maybe not very useful in community, but a lot of people are also looking for sort of

[0:28:01] Voice 7: online dashboards or other more modern ways of communicating as well, and also snippets that

[0:28:06] Voice 7: can be shared out on social media, and you can do storytelling in little short film vignettes.

[0:28:11] Voice 7: So I think once we have data, we're going to also want to talk about how do we communicate that data

[0:28:15] Voice 7: in a way that's relevant and useful to decision makers and the public.

[0:28:20] Voice 7: So what I have suggested, given that my lack of

[0:28:23] Voice 7: ability to provide the business cases to you today

[0:28:25] Voice 7: are some options for follow-up from the meeting one is to take no action always always an option

[0:28:31] Voice 7: the other is to sort of put a request of funding in so there's sort of a spot in the budget with

[0:28:37] Voice 7: a certain amount of money reserved while staff continue to do this background work and work

[0:28:41] Voice 7: together and the other is to recommend to executive committee to take a look at the capacity

[0:28:46] Voice 7: and skill set in the organization for this work we're finding there isn't with i think what's

[0:28:52] Voice 7: changed over time is a little bit we had some former staff in conservancy and conservancy

[0:28:56] Voice 7: perhaps back in the day had a bit more time to contribute to this work and we're finding the

[0:29:01] Voice 7: conservancy has grown and right now there's a which is very we're very happy to report there's

[0:29:05] Voice 7: at least five i think securement proposals um happening for our conservancy staff biologist

[0:29:11] Voice 7: so there's just no space for i don't have anywhere to lean really to get this support um and so there

[0:29:18] Voice 7: there might be some place to get some additional resources in or look at how we deliver this

[0:29:23] Voice 7: kind of trend monitoring and indicator development. So happy to turn it back to the chair

[0:29:30] Voice 7: and take any questions from the committee and support the conversation. Thank you.

[0:29:35] Voice 8: Thank you. So I'm just going to make a couple of comments before we get into the other trustees

[0:29:43] Voice 8: work. So one of the things that we've been working on with the corporate plan is to make sure that

[0:29:50] Voice 8: when we put requests like this in that we are very specific as to what we're asking

[0:29:54] Voice 8: for that we're not asking for a broad scope um the timing of this this is

[0:30:00] Voice 8: our last meeting of this election year for trust programs committee um so to initiate for this

[0:30:07] Voice 8: committee to initiate a large project um that has not been directed by trust council um may be seen

[0:30:15] Voice 8: as not appropriate um but if we were to do this we would have to make sure that we provide

[0:30:24] Voice 8: the bounds of what the scope of the work is and explicit deliverables, not a broad

[0:30:32] Voice 8: statement regarding the ecosystem indicators. As we've heard from staff, they're not too sure

[0:30:38] Voice 8: exactly how or where to start, let alone be able to resource it out. This to me sounds like a major

[0:30:45] Voice 8: undertaking because we don't have a tight scope. So I would encourage trustees when moving something

[0:30:55] Voice 8: like this forward and putting requests to staff that we are very explicit of what we are asking

[0:31:03] Voice 8: for and that we're asking for something that would be achievable in a bound time and scope.

[0:31:11] Voice 8: scope. So as such, I will turn this over to the trustees for discussion. But as we've heard from

[0:31:19] Voice 8: staff, the request is very broad, and not achievable. So with that in mind, I will turn

[0:31:28] Voice 8: it over to Trustee Yates to start. Thank

[0:31:32] Voice 2: you, Chair Evans. And thank you,

[0:31:33] Voice 2: director freighter for that uh outline um i'm i have a question so um in the staff report it says

[0:31:43] Voice 2: what do we got here um staff have provided examples of the now outdated island profiles

[0:31:51] Voice 2: um i don't they're not usually called island profiles they're called conservation each one

[0:31:59] Voice 2: one of them says conservation status of and then whatever local trust area it is so when I think

[0:32:06] Voice 2: of island profile I think of demographics usually so maybe there could be some mention of the fact

[0:32:13] Voice 2: that these outlines these two-page outlines for the local trust areas that they were done for

[0:32:19] Voice 2: are actually an incredibly helpful summary although outdated of the conservation status

[0:32:27] Voice 2: status of those local trust areas. And I use this all the time for Gabriola. I know it's 10 years

[0:32:35] Voice 2: out of date, but I use it because the most important thing on those two pages is where

[0:32:43] Voice 2: it talks about land converted to human use in the Islands Trust area. And there's an accepted

[0:32:49] Voice 2: threshold for ecosystem health. And it says, once land is converted for human use, that land is less

[0:32:57] Voice 2: available for nature. As land conversion reaches or goes above a 30 to 40% threshold, the number

[0:33:04] Voice 2: of species in a given habitat declines more rapidly. For me, that is the most important

[0:33:10] Voice 2: statement on these reports. And if we are able to ever get these done again, these two-page

[0:33:17] Voice 2: conservation status reports, I do not want to lose that bar graph that shows all of the islands

[0:33:24] Voice 2: and how close they are to that 30 to 40 percent threshold. So I know it's out of date. I find it

[0:33:33] Voice 2: extremely valuable. Thank you. Thank you, Trustee Yates.

[0:33:40] Trustee Fast (probable): Trustee Fast. Thank you, Chair. I'll start

[0:33:44] Trustee Fast (probable): out with apologizing if I sounded disrespectful to anybody. Not sure what I said, but my point was not

[0:33:51] Trustee Fast (probable): Not to put any blame on anybody for doing conservation work.

[0:33:57] Trustee Fast (probable): That's the last thing I would like to do.

[0:34:00] Trustee Fast (probable): I don't know what I said.

[0:34:02] Trustee Fast (probable): Anyway, I'm just pointing out, I think there is a need.

[0:34:08] Trustee Fast (probable): I agree with the director, Cermak.

[0:34:10] Trustee Fast (probable): There's a need for biology and ecology expertise among our staff.

[0:34:17] Trustee Fast (probable): Anyway, I also love this document.

[0:34:21] Trustee Fast (probable): This is the one for Bowen, Conservation Status, two-pager.

[0:34:27] Trustee Fast (probable): I call it the Conservation Status two-pager.

[0:34:30] Trustee Fast (probable): And I've found it really useful, including when we had a new member of parliament for the Sea to Sky area.

[0:34:42] Trustee Fast (probable): I was able to just sort of slide it out there on the desk and say, look, we're already helping as Islands Trust.

[0:34:48] Trustee Fast (probable): Trust. It was a really great introduction. We were just introducing ourselves as the

[0:34:55] Trustee Fast (probable): island's trustees in the area at the time to our new MP. Anyway, it's one of the ways it's useful.

[0:35:01] Trustee Fast (probable): And I agree with the comments by Susan Yates. The second thing I wanted to, or another thing I

[0:35:10] Trustee Fast (probable): wanted to do was talk about the um uh referring to uh director freighter's idea of the new tool

[0:35:18] Trustee Fast (probable): uh in the chat i just posted the new biodiversity atlas that accompanies if you want to just copy

[0:35:29] Trustee Fast (probable): you don't have to i'll send it later if you like um but it accompanies the plan uh and this is an

[0:35:36] Trustee Fast (probable): an interactive atlas so you can click on the layers and you can see the patterns. So it creates

[0:35:43] Trustee Fast (probable): a wall-to-wall map that you can click around in and you can move sliders and all kinds of things

[0:35:51] Trustee Fast (probable): to see what would be ideal and what is, well, basically it tells you what information do we

[0:36:00] Trustee Fast (probable): have now and then the plan says how can we use it to go further anyway that's

[0:36:06] Trustee Fast (probable): one I thought that staff examples really more

[0:36:19] Trustee Fast (probable): that I expect

[0:36:21] Voice 8: that

[0:36:22] Voice 11: trustee fast

[0:36:24] Voice 8: we're losing you we lost your last comment there trustee fast so it will

[0:36:33] Voice 8: come back to you for your last comment okay

[0:36:35] Voice 8: here's

[0:36:39] Trustee Fast (probable): the here's the last thing

[0:36:41] Trustee Fast (probable): this is the draft provincial biodiversity and ecosystem health framework and it's still there

[0:36:52] Trustee Fast (probable): on I think it's good comments about direction for working with First Nations here's in chat

[0:37:00] Trustee Fast (probable): okay

[0:37:04] Voice 8: I think we've lost Trustee Fast for a minute there so I think what we'll do is we'll come back

[0:37:12] Voice 8: to trustee fast once she is uh back online um for now i'll go ahead

[0:37:18] Voice 8: sorry trustee fast we lost you

[0:37:21] Voice 8: for about half of that um so we'll come back to you it seems like you've got a bad connection if

[0:37:26] Voice 8: that's okay we'll come back and if you can reiterate your last two points because we

[0:37:29] Voice 8: completely missed them um trustee peterson yeah

[0:37:35] Voice 1: thank you chair um just uh you know not

[0:37:41] Voice 1: Notwithstanding your opening comments in terms of budget,

[0:37:46] Voice 1: this committee is in the awkward position of not having meetings scheduled

[0:37:54] Voice 1: or end of term, and yet we don't have the business cases in front of us to look at.

[0:38:04] Voice 1: Um, that being the case, uh, I think it's reasonable for this committee to make some kind of, uh, uh, budgetary request, um, despite not knowing precisely all of those variables that you identified.

[0:38:27] Voice 1: quantified. What I'm not clear on, because we're not there and we don't have it in front of us,

[0:38:34] Voice 1: we just have an X number. And what I always struggle with when I see these sort of

[0:38:47] Voice 1: decisions in front of us is really not knowing what's reasonable to put in as a placeholder for

[0:38:55] Voice 1: the X. Because I think it is reasonable for this committee to put in a placeholder. We don't know

[0:39:02] Voice 1: how the work will unfold. And ultimately, that will become the responsibility of the incoming

[0:39:08] Voice 1: trust council and committees. At the same time, I don't want to set up the new committee with

[0:39:17] Voice 1: with no budget whatsoever.

[0:39:19] Voice 1: So I'm just hoping that staff can suggest sort of a range

[0:39:26] Voice 1: of what might be reasonable to put in in place of X.

[0:39:32] Voice 8: I was going to say, before we ask staff to do that,

[0:39:35] Voice 8: we have to work as a committee to put the bounds on what the work is.

[0:39:40] Voice 8: So I'll get to that in a minute.

[0:39:42] Voice 8: Trustee Patrick, you're up next.

[0:39:45] Trustee Patrick (probable): Oh, yes.

[0:39:46] Trustee Patrick (probable): I remember this very well when it came to a regional planning committee and as we were in the business case developing process a year ago or a little less than a year ago.

[0:40:00] Trustee Patrick (probable): I think the key thing in the conversations we were having is sort of regardless, it's a phased approach.

[0:40:07] Trustee Patrick (probable): And this is very important work.

[0:40:09] Trustee Patrick (probable): We should have ongoing communication, understanding of our state of the islands, if lack of another word, agreed to indicators that we do maintain and report.

[0:40:27] Trustee Patrick (probable): It shouldn't become something that just gets out of date and, oh, we've got to do it again.

[0:40:31] Trustee Patrick (probable): It needs to be a system that maintains itself and continues to report.

[0:40:36] Trustee Patrick (probable): And it needs to be built.

[0:40:38] Trustee Patrick (probable): And so we still are back to we need a phase one process because it also needs to be built in cooperation with First Nations interests and others in these islands seeking partners, finding a way to create a system that will be ongoing and continue to work.

[0:40:59] Trustee Patrick (probable): So I think that's what we're at, is we need that phase one to develop this, to do that initial exploration and development of what this is so that we're not back five, ten years from now going, gee, we need to update this again.

[0:41:17] Trustee Patrick (probable): We shouldn't have to ask that question.

[0:41:19] Trustee Patrick (probable): It should maintain itself updated.

[0:41:26] Voice 11: Thank you.

[0:41:27] Voice 8: um my comments on this would be that we perhaps look at doing something um creating a business

[0:41:36] Voice 8: case that starts off with something small such as updating these two pages as a tangible output

[0:41:45] Voice 8: that would be a smaller budget for the upcoming year and as part two of that budget including

[0:41:54] Voice 8: in there at the scope of working with the incoming Trust Programs Committee to develop

[0:42:03] Voice 8: the request for the following year for the remainder of the work that we're discussing

[0:42:11] Voice 8: here so that the scope of the work, everything that's involved in that work is then put

[0:42:19] Voice 8: onto the incoming Trust Programs Committee to flesh it out, put the bounds on, and really,

[0:42:28] Voice 8: because it's going to take a lot more work and conversation than we've got in this one meeting

[0:42:32] Voice 8: to come up with what the scope is. And until we've come up with what the scope is,

[0:42:38] Voice 8: staff can't action it. But what we can say is initiate the update of these island

[0:42:46] Voice 8: uh two-page reports that are very valuable and as recognized out of date and um like i i like i

[0:42:56] Voice 8: don't know how how do people feel about doing that um i'll leave it there if anyone has any other

[0:43:03] Voice 8: comments and i would like to go back to trustee fast because she was had two comments that we

[0:43:07] Voice 8: didn't hear so i'd like to see if she can raise those again sure

[0:43:13] Trustee Fast (probable): thank you chair um wishing the

[0:43:16] Trustee Fast (probable): The internet gods are kind to me here then.

[0:43:19] Trustee Fast (probable): I put two links in the chat.

[0:43:23] Trustee Fast (probable): I don't know if you can click them,

[0:43:24] Trustee Fast (probable): but they are the Bowen Islands

[0:43:28] Trustee Fast (probable): new online biodiversity atlas.

[0:43:31] Trustee Fast (probable): That is an interactive document

[0:43:33] Trustee Fast (probable): and a tool that other conservancies

[0:43:37] Trustee Fast (probable): could use if it was Islands Trustwide

[0:43:42] Trustee Fast (probable): is what I'm imagining,

[0:43:44] Trustee Fast (probable): a different way of presenting information out for everybody to cooperate around using for

[0:43:55] Trustee Fast (probable): conservation. So that's an example that I thought staff might like to add to their

[0:44:01] Trustee Fast (probable): list that's in our agenda for today of examples. Secondly, the second link is the draft

[0:44:10] Trustee Fast (probable): BC Biodiversity and Ecosystem Handbook.

[0:44:15] Trustee Fast (probable): This is from a few years ago, November 2023.

[0:44:19] Trustee Fast (probable): Not that old.

[0:44:21] Trustee Fast (probable): Nathan Cullen was the minister at the time.

[0:44:23] Trustee Fast (probable): And it has useful ways of good language

[0:44:28] Trustee Fast (probable): about working in cooperation with First Nations

[0:44:31] Trustee Fast (probable): and towards ecosystem health and biodiversity,

[0:44:38] Trustee Fast (probable): strong biodiversity.

[0:44:39] Trustee Fast (probable): So those were two examples I just wanted to make sure we all knew about and that could potentially be something that could be added to the list of examples at some time in the future.

[0:44:54] Trustee Fast (probable): Thank you.

[0:44:57] Trustee Fast (probable): Thank you.

[0:44:58] Voice 8: Trustee Peterson.

[0:45:01] Voice 1: Thank you, Chair.

[0:45:02] Voice 1: um i'm just uh on the first page of the report page 13 of of the agenda um there's the in the

[0:45:14] Voice 1: background section it talks a little bit about uh trust council strategic plan um and goes into

[0:45:26] Voice 1: to what this committee looked at

[0:45:32] Voice 1: in terms of recommendations for business cases

[0:45:37] Voice 1: to address the Trust Council key initiatives.

[0:45:43] Voice 1: And there's three there.

[0:45:45] Voice 1: And so it seems to me that that's where

[0:45:49] Voice 1: it's reasonable and appropriate for this committee

[0:45:53] Voice 1: to focus proposed work and business case discussion

[0:46:04] Voice 1: because that's where we came to in previous meetings.

[0:46:08] Voice 1: Not to say that we can't unpick that,

[0:46:10] Voice 1: but I'm just recommending that those three items

[0:46:13] Voice 1: on the bottom of page 13 are probably a good place to start.

[0:46:24] Voice 8: So I just want to ask some clarifying questions here,

[0:46:28] Voice 8: Trustee Peterson, you can expand a little bit for me. When you say it's a good place for us to

[0:46:33] Voice 8: start, this is our last meeting. So whatever we do in this meeting is all that we're going to get

[0:46:38] Voice 8: done, basically. So we want to make sure that we've set up the next Trust Programs Committee

[0:46:48] Voice 8: with... I

[0:47:02] Voice 6: think our chair may have frozen now.

[0:47:04] Voice 1: I think our chair may have frozen. Let's see if

[0:47:06] Voice 1: should come back uh

[0:47:11] Trustee Patrick (probable): we just had a significant power outage uh so i'm on the run that makes it

[0:47:17] Trustee Patrick (probable): to the penders so my power's out my backup system just kicked in

[0:47:23] Voice 3: so

[0:47:24] Voice 7: we may be looking to you vice

[0:47:26] Voice 7: chair peter thanks vice chair peterson i think we need to take over the meeting if we've lost her

[0:47:32] Voice 7: i can i'll text her cell phone just see if that's the key

[0:47:36] Voice 1: okay yeah oh yeah see she's now gone

[0:47:40] Voice 8: sorry i'm i'm back again can you hear me oh

[0:47:45] Voice 1: you are okay good yeah you you dropped out almost

[0:47:48] Voice 8: as

[0:47:49] Voice 1: soon as you started yeah

[0:47:53] Voice 8: i just lost power so apologies for that so

[0:47:56] Voice 1: i just i

[0:47:56] Voice 8: can clarify um

[0:47:59] Voice 1: chair evans what i was speaking to was um your notion that we that that we should be looking at

[0:48:09] Voice 1: defining what should go into a business case.

[0:48:12] Voice 1: And my recommendation was those three items

[0:48:15] Voice 1: on the bottom of page 13.

[0:48:18] Voice 1: That's where I was going.

[0:48:21] Voice 1: Whatever our discussion around those business cases

[0:48:25] Voice 1: should be within the balance of those three items.

[0:48:29] Voice 8: And again, my thing is identify indicators

[0:48:33] Voice 8: of ecosystem health and integrity is so broad

[0:48:36] Voice 8: And design and implement a climate action education plan, again, is very broad. What we haven't done is identify the explicit deliverables of what that is to be. So that should be work that the Incoming Trust Programs Committee does.

[0:48:52] Voice 8: um the the ask as as stated by staff earlier is too big um because they don't know how much

[0:49:02] Voice 8: to deliver or how little to deliver within that so my recommendation for as we are now the outgoing

[0:49:10] Voice 8: trust programs committee committee that updating the um islands report i believe is those two pages

[0:49:19] Voice 8: that were at the bottom of that we're looking at earlier action that and then

[0:49:25] Voice 8: the other two items a and C action them for the incoming Trust Programs

[0:49:32] Voice 8: Committee to create the full scope of what the business case will hold because

[0:49:44] Voice 8: because we don't have,

[0:49:53] Voice 7: I'll

[0:49:54] Voice 3: just say, we've lost you again, Chair Evans.

[0:50:00] Voice 8: I see, but I see, yeah, it's going up.

[0:50:10] Voice 8: I'm just going to go.

[0:50:11] Voice 8: Okay, I see Director Freighter, then Trustee Peterson, then Trustee Yates.

[0:50:16] Voice 7: Okay, and just to let you know, Chair Evans,

[0:50:20] Voice 7: we missed a good portion of what you had to say there.

[0:50:28] Voice 7: Okay, hearing what I did hear,

[0:50:31] Voice 7: I'll just respond to the suggestion that we action all three of these.

[0:50:35] Voice 7: That would be a significant amount of work, but certainly staff could take it on.

[0:50:41] Voice 7: The notion that Trust Programs Committee would steer this through the budget cycle,

[0:50:45] Voice 7: I'd just like to let the committee know the next or the Trust Programs Committee after the election will not meet again until January 7th.

[0:50:51] Voice 7: And that meeting is largely going to be around orientation to being a committee member and how the committee operates.

[0:50:56] Voice 7: rates. So really, this will be sort of any future work around the budget cycle will be shepherded

[0:51:01] Voice 7: through perhaps Executive Committee, Financial Planning Committee, and Trust Council itself.

[0:51:07] Voice 7: With regard to Chair Evans' suggestion around updating those island profiles, I couldn't even

[0:51:13] Voice 7: comment on that at this point, because many of those graphics are based on interpretation of

[0:51:18] Voice 7: mapping layers that may not have changed. And the acquisition of an interpretation of those

[0:51:23] Voice 7: those new mapping layers. I couldn't even guess this to the cost, but it could be into the

[0:51:27] Voice 7: hundreds of thousands of dollars. I just don't know at this stage. So it's hard for me to sort

[0:51:32] Voice 7: of even commit to what looks like a nice project to update those graphics, but there's a tremendous

[0:51:37] Voice 7: amount of work and analysis and perhaps acquisition of new data that needs to go into the generating

[0:51:42] Voice 7: of those new graphics. One of the things I omitted to mention in my opening comments is that we have

[0:51:48] Voice 7: put out what's called a request for information on BCBID to sort of ask the market to tell us

[0:51:54] Voice 7: what their recommendations to us are. And this is a thing you can do with your BCBID.

[0:51:59] Voice 7: And I've asked for those responses to be in by mid-August. So that could help staff inform any

[0:52:04] Voice 7: next steps and recommendations. Because again, we don't have the expertise here, per se, or

[0:52:10] Voice 7: available to us to kind of guide what it might look like for us and what the cost estimates might

[0:52:15] Voice 7: might look like. So when that information comes in, I can feed that into the process once that's

[0:52:20] Voice 7: been received. And that will help guide sort of our assessment of the next round of advice on this

[0:52:26] Voice 7: topic.

[0:52:29] Voice 8: Thank you. Trustee Peterson, then Trustee Yates.

[0:52:33] Voice 1: Yeah, thank you, Chair. So to the director's

[0:52:37] Voice 1: point around timing um i guess my concern is that if we don't um we don't recommend some form of

[0:52:50] Voice 1: business case then functionally the new trust programs committee is going to be waiting till

[0:52:59] Voice 1: april 1st of 2028 to get funding so i think it's reasonable that we at least put uh some level of

[0:53:08] Voice 1: placeholder funding in place and I understand we don't have the time to do

[0:53:14] Voice 1: all the work in today's meeting obviously so I also heard the directors

[0:53:20] Voice 1: say that the updating the state of the islands report is potentially quite

[0:53:29] Voice 1: expensive not really sure so that sort of leaves that leaves identifying

[0:53:38] Voice 1: Identifying Indicators of Ecosystem Health and Integrity

[0:53:41] Voice 1: and Design and Implementation of Climate Action Education Plan

[0:53:45] Voice 1: on this short list.

[0:53:49] Voice 1: And I'm guessing that it's probably not reasonable

[0:53:56] Voice 1: to try and do two of those.

[0:53:59] Voice 1: I'm guessing that it's probably more reasonable

[0:54:01] Voice 1: to try and do one of those or part of one of those.

[0:54:06] Voice 1: And so again, for the question for the director,

[0:54:11] Voice 1: designing and implementing a climate action education plan

[0:54:19] Voice 1: seems to me like a discrete project that is around public communication,

[0:54:27] Voice 1: whereas the identifying indicators of ecosystem health

[0:54:33] Voice 1: seems more science-y, I guess.

[0:54:39] Voice 1: Yes, the way I'd put it.

[0:54:43] Voice 1: And I guess it's sort of up to this committee to decide

[0:54:46] Voice 1: where's the bang for our buck and what's achievable.

[0:54:53] Voice 1: I will note that my reading of the identify indicators

[0:54:59] Voice 1: sounds like preliminary work because identifying what those indicators are

[0:55:06] Voice 1: seems like it'd be like a phase one of then going out with those indicators identified and really

[0:55:13] Voice 1: assessing those on the ground seems like it'd be sort of phase two. But if, Director Frater,

[0:55:22] Voice 1: if you could just sort of comment on my rambling, musing, Sarah, am I sort of on the right track of

[0:55:30] Voice 1: what those projects might look like?

[0:55:32] Voice 7: To some degree. I'm just pulling up your last agenda here.

[0:55:37] Voice 7: The first two are really related to measurement of either baseline or trend monitoring.

[0:55:43] Voice 7: The third is really, as you say, like it's almost, I view it as a continuation of your

[0:55:49] Voice 7: stewardship education series that you've been operating for a couple of years, but through

[0:55:53] Voice 7: the theme of climate.

[0:55:55] Voice 7: The third is certainly very implementable.

[0:55:57] Voice 7: We will be continuing the stewardship education program, as we have done in the last few years,

[0:56:01] Voice 7: primarily coordinated through our program coordinator, Chloe Strong.

[0:56:04] Voice 7: draw. So certainly that one I see is achievable. And I was trying to look and see what we recommended

[0:56:10] Voice 7: to you last time. The first two, the State of the Islands report that was done in 2016, I worked on

[0:56:16] Voice 7: that like a decade ago now with a co-op student. And we worked to produce cost, reasonable measures

[0:56:24] Voice 7: that we could do internally with existing GIS data that we had at that time that were done

[0:56:29] Voice 7: internally in a modest way. And so that updating that report, we could look at RGS department,

[0:56:36] Voice 7: but I need to look at capacity. I think the demands on that department have changed. And so

[0:56:42] Voice 7: there's less discretionary time for work like this, I would think. And certainly I could work

[0:56:46] Voice 7: with them and come back to a future body with some advice around what of those metrics could

[0:56:51] Voice 7: be achievable in the 27-28 fiscal year internally. And then the first one is the really the

[0:56:59] Voice 7: the big subject that we've been discussing today, that I just can't advise on. I think it's quite

[0:57:05] Voice 7: right, we need to work with First Nations to select these indicators. And so there's some

[0:57:09] Voice 7: cost and time that's needed there around if we're selecting indicators that identify how well these

[0:57:15] Voice 7: islands are doing, and tie it back to the mandate of the trust around land use planning and land

[0:57:19] Voice 7: protection. What would what are the best indicators that are affordable? You know, we can get the data

[0:57:25] Voice 7: on a regular basis they're meaningful to the average decision maker and the public and also

[0:57:31] Voice 7: there's a process there to identify which ones do we want to have and then how will we sustain them

[0:57:36] Voice 7: over time and have them regularly updated on a cycle so certainly we could come back with a

[0:57:42] Voice 7: cost estimate at this point it will be an uninformed one until i get some of that information if there

[0:57:46] Voice 7: are any responses from the request for information it will be uninformed but i would think you know

[0:57:51] Voice 7: You're looking at a fairly robust amount of staff time

[0:57:54] Voice 7: to coordinate with nations, do research,

[0:57:56] Voice 7: talk to all the experts.

[0:57:58] Voice 7: So I would put it in the ballpark of at least $100,000.

[0:58:01] Voice 7: And I think that's what we put in last year.

[0:58:02] Voice 7: It was about $75,000 to $100,000 to sort of resource it

[0:58:07] Voice 7: and then provide some capacity funding and so on.

[0:58:11] Voice 7: But I think you could be upwards of $200,000 easily

[0:58:14] Voice 7: to sort of run a big process

[0:58:16] Voice 7: if that's what you're looking for.

[0:58:17] Voice 7: It really depends on the scale and scope

[0:58:19] Voice 7: of what you're trying to achieve

[0:58:21] Voice 7: and how collaborative you'd like the process to be.

[0:58:28] Voice 8: All right, for that, I was just jumping back on here.

[0:58:33] Voice 8: Trustee Yates.

[0:58:35] Voice 2: Thank you.

[0:58:37] Voice 2: A couple of questions for Director Frater.

[0:58:40] Voice 2: And I just want to make sure

[0:58:42] Voice 2: that we're not confusing the State of the Islands report

[0:58:46] Voice 2: with those individual,

[0:58:48] Voice 2: what's called in here, island profiles,

[0:58:51] Voice 2: but actually on the document themselves,

[0:58:53] Voice 2: they're called the conservation status.

[0:58:55] Voice 2: of the islands. So here's a question. How much crossover in the data, if we were to work on the

[0:59:05] Voice 2: state of the islands report, how much crossover of that data would we be able to apply to the

[0:59:12] Voice 2: conservation status two-page documents that some of us love and use all the time? That's one

[0:59:22] Voice 2: one question uh my second not really a question but maybe a comment looking at the three items

[0:59:29] Voice 2: that trustee peterson thought we could sort of um that we could highlight the education climate

[0:59:37] Voice 2: education plan action education plan that would be great if we can clearly put that as part of

[0:59:44] Voice 2: the stewardship education program. To me, that's quite separate from the data collection

[0:59:52] Voice 2: that we obviously need to do in order to get these reports and indicators out. And in fact,

[1:00:00] Voice 2: In fact, Director Frieder, you've pointed out on page five of your briefing that updated ecological data sets are required in order to analyze and interpret.

[1:00:10] Voice 2: I wonder how much of the beautiful information and the graphics that are on these island profiles, could we produce them with the same amount of information, crucial information, but not have them as attractive and beautiful as these graphics provide, which must be quite expensive?

[1:00:37] Voice 2: Would we be able to produce something for each of the local trust areas that is just the data?

[1:00:46] Voice 2: Those are all my questions and comments. Thank you.

[1:00:51] Voice 8: I will look to staff, to Director Freighter if she has any comments on the questions.

[1:00:59] Voice 7: Sure. Corleone, if I could ask you to go to page 19, we can perhaps walk through those conservation status documents.

[1:01:06] Voice 7: documents. So what I could say is I think within, you know, by the end of fiscal year, March 28,

[1:01:14] Voice 7: and I'm speaking without being informed here, I think we could probably update the percent

[1:01:17] Voice 7: protected area layer. But again, I don't, I'm not speaking with certainty here because I haven't had

[1:01:23] Voice 7: an opportunity to connect with all the staff involved. But that sort of 12% protected by

[1:01:27] Voice 7: Island, that statistic likely, I'm guessing, could be updated in that timeframe. And if you've moved

[1:01:33] Voice 7: down through the document I don't expect that we would be able to or it depends if we could

[1:01:40] Voice 7: achieve some funding to get the disturbance mapping done and if it could be done in that

[1:01:44] Voice 7: time frame and I don't know how long it takes to do this sort of work and whether we would need

[1:01:48] Voice 7: new aerial photos for example or whether it's already out there through a body like the Coastal

[1:01:52] Voice 7: Douglas Fir Conservation Partnership it may be that we could look at that percent land converted

[1:01:57] Voice 7: statistic for updating but I'm just not informed enough right now to give you a cost estimate on

[1:02:03] Voice 7: that or a time frame um and as i noted earlier it's sort of the question would become like who

[1:02:08] Voice 7: in this organization manages that contract and then is has the knowledge to evaluate the product

[1:02:14] Voice 7: from the contractor we're sort of you know that's a discussion that's going on here we don't have

[1:02:18] Voice 7: you know that skill set readily with interest area services or planning services particularly

[1:02:24] Voice 7: um if you were to scroll down further um it occurs to me the how did forest help us carbon measure if

[1:02:29] Voice 7: If that was one you wanted to keep, we could look to the province.

[1:02:32] Voice 7: They certainly have really since we did this work, they now have a whole methodology and a method for determining carbon sequestration amounts.

[1:02:42] Voice 7: So we would likely see if the province could assist us with that.

[1:02:45] Voice 7: The sensitive ecosystem numbers, I expect you would need a whole new sensitive ecosystem mapping update, which, as I mentioned, is likely in the hundreds of thousands of dollars.

[1:02:54] Voice 7: So that one I don't think we could achieve. But again, I'm speaking without deep knowledge here.

[1:02:58] Voice 7: and it depends what other partners might have done, but I don't think I've heard that anyone

[1:03:03] Voice 7: has updated the sensitive ecosystem mapping in recent years. And then the other graphics

[1:03:11] Voice 7: around the foreshore mapping for eelgrass, again it would depend on updated eelgrass mapping by us

[1:03:17] Voice 7: or partners to identify what percent each island has for coverage along their shorelines. And then

[1:03:24] Voice 7: back to the final one around modified ecosystems again um we would need to look at that disturbance

[1:03:30] Voice 7: mapping again and have it be categorized um for each island so we're back to sort of guessing

[1:03:35] Voice 7: as to what that cost would look like and what's already out there in the world so that's just

[1:03:39] Voice 7: sort of a walk through of the document and what it would take and i'm afraid i don't have any

[1:03:42] Voice 7: solid answers for you because i just i just don't have the knowledge okay

[1:03:46] Voice 2: just one more quick

[1:03:47] Voice 2: question um is there any crossover between updating the state of the islands report and

[1:03:53] Voice 2: these two-page profiles?

[1:03:56] Voice 7: Yes, because the State of the Islands report has some of the same

[1:03:59] Voice 7: information around the modified ecosystems piece. I think in that report, no, did we have that in

[1:04:07] Voice 7: there? There's little crossover. The carbon sequestration is there, the sensitive ecosystem

[1:04:13] Voice 7: is there. There are some pieces in the State of the Islands report that if they were broken out

[1:04:19] Voice 7: by island might be of interest. They're not quite as about conservation status but there's things

[1:04:24] Voice 7: in there around land tenure that might be of interest. So there are a few pieces that might

[1:04:30] Voice 7: crosstalk to each other where we could swap out a graphic for another. I believe we still have

[1:04:34] Voice 7: all these design files so with relating to cost if we kept the design similar and we're simply

[1:04:39] Voice 7: swapping graphics or text in and out then I don't think it would be

[1:04:42] Voice 7: like a tremendous graphic design cost if we stuck with the original design.

[1:04:50] Voice 7: And yeah, certainly there might be some ability to move one element out and move in another element in from the State of the Islands report.

[1:04:58] Voice 7: And there are some pieces that I like to talk about on the State of the Islands report, which are things like how many big parcels of land are left, right?

[1:05:06] Voice 7: And what are the age of the people who own those big parcels of land?

[1:05:09] Voice 7: And what does that mean about how we approach conversations in community around conservation?

[1:05:13] Voice 7: conservation that you know those those are good conversations to be had and having those in

[1:05:18] Voice 7: infographic form really leads to good storytelling and draws people in to have a good conversation

[1:05:22] Voice 7: about the islands thank

[1:05:27] Voice 8: you uh trustee patrick well

[1:05:31] Trustee Patrick (probable): there's a whole lot of tools we should be

[1:05:32] Trustee Patrick (probable): talking about for keeping large parcels large parcels rather than just people dying and leaving

[1:05:39] Trustee Patrick (probable): their estates to conservation we need to be far more aggressive um but that's it i see that you

[1:05:46] Trustee Patrick (probable): you do have an RFI on the BC bid

[1:05:48] Trustee Patrick (probable): for the ecosystem health indicators.

[1:05:50] Trustee Patrick (probable): My question is, have we reached out

[1:05:52] Trustee Patrick (probable): to the major institutions like UBC, SFU, and UVic

[1:05:55] Trustee Patrick (probable): to see if they would be interested

[1:05:57] Trustee Patrick (probable): in responding to an RFI?

[1:05:59] Voice 7: I've had no time for that.

[1:06:04] Voice 7: But certainly welcome any help from anyone

[1:06:06] Voice 7: who knows of someone to reach out to

[1:06:08] Voice 7: who might respond.

[1:06:12] Voice 8: Thank you.

[1:06:15] Voice 8: Yeah, again, I'm still reluctant

[1:06:20] Voice 8: reluctant to move a large undefined business case to an incoming trust council uh sorry it's uh

[1:06:33] Voice 8: director freda you've got something

[1:06:34] Voice 7: else to say i didn't mean to interrupt you chair just when

[1:06:36] Voice 7: you're finished i'd be happy to um so supplement my answer to um trustee patrick's comment go go

[1:06:43] Voice 8: ahead then i'll say my stuff oh

[1:06:45] Voice 7: um i just was wanted to supplement my answer around um working

[1:06:48] Voice 7: with academic institutions i don't think we would expect an academic institution to come in through

[1:06:53] Voice 7: an rfi certainly we can hold those relationships on a one-to-one basis so we can speak with those

[1:06:59] Voice 7: institutions at any time around opportunities for sharing and collaboration we have spoken with the

[1:07:06] Voice 7: martin lab at ubc and are just awaiting to hear back around a number of questions we've put in

[1:07:12] Voice 7: there and the potential for an agreement but certainly it's just a capacity issue at this

[1:07:16] Voice 7: time we've got lots of things in motion here and just haven't had the bandwidth we don't really

[1:07:20] Voice 7: have a dedicated position um to undertake this work if

[1:07:24] Trustee Patrick (probable): i may chair it's many of them have

[1:07:26] Trustee Patrick (probable): consulting arms now you know things have changed with universities okay um

[1:07:35] Voice 8: as i was saying i'm i'm

[1:07:37] Voice 8: at this stage i'm reluctant to put together a large dollar request for an undefined scope

[1:07:44] Voice 8: go I would rather leave this in the hands of the incoming trustees this the like right now we've

[1:07:50] Voice 8: got um the remainder of the election year to go through and then we've got the new trustees coming

[1:07:54] Voice 8: on board when the new trustees come on board they'll they're going to be going through their

[1:07:58] Voice 8: training um and sort of getting their feet wet as they as they step into the newly formed uh

[1:08:06] Voice 8: committees, plus Trust Council will be in a position to delegate the work to the committees,

[1:08:14] Voice 8: as is the role of Trust Council, which is to direct the committees what programs they're

[1:08:20] Voice 8: going to be working on. So at this stage, I think it would be sort of in the best interest of the

[1:08:27] Voice 8: incoming Trust Programs Committee to have that work directed by Trust Council, rather than us

[1:08:34] Voice 8: putting a largely undefined request in and we know how those undefined requests

[1:08:40] Voice 8: turn out they they generally don't move forward so rather than asking staff to

[1:08:47] Voice 8: do a lot of work for something that won't be able to move forward because

[1:08:53] Voice 8: the people that were sitting behind it aren't there to defend it or move it

[1:08:58] Voice 8: forward um again i would i would suggest if we can find something smaller such as um another webinar

[1:09:08] Voice 8: on climate um protection move in that direction rather than than this this briefing can go

[1:09:19] Voice 8: forward to the incoming trust programs committee and they can continue to discuss and then action

[1:09:26] Voice 8: on when staff have more availability

[1:09:30] Voice 8: and they can define what it actually looks like

[1:09:33] Voice 8: is what I would be more inclined to support.

[1:09:38] Voice 8: Thanks.

[1:09:40] Voice 8: Trustee Fast.

[1:09:45] Trustee Fast (probable): Thank you, Chair.

[1:09:48] Trustee Fast (probable): I'm just responding to the suggestion

[1:09:51] Trustee Fast (probable): about academic institutions

[1:09:53] Trustee Fast (probable): and referring the RFI,

[1:09:59] Trustee Fast (probable): I guess that's request for information, I'm assuming.

[1:10:02] Trustee Fast (probable): Sorry, bad with acronyms.

[1:10:05] Trustee Fast (probable): But this work was done by Palin Lab at SFU.

[1:10:09] Trustee Fast (probable): And I've already made myself a note to find that bid, to find the RFI on BC Bid and refer it to Wendy Palin of Palin Lab and of our awards earlier this month.

[1:10:25] Trustee Fast (probable): Thank you.

[1:10:26] Voice 8: Thank you.

[1:10:27] Voice 8: Chrissy Peterson, you're muted.

[1:10:39] Voice 1: Sorry, I didn't hear a call on me. My headphones fell off right at the moment. So yeah, I'm just hearing the conversation here. I understand, Chair Evans, where you're coming from.

[1:10:56] Voice 1: I also know that the reality is that if we don't recommend some business cases, then Trust Programs Committee will not have any money until April of 2028, which is a year and a half from now.

[1:11:19] Voice 1: And I don't think that's necessarily a reasonable approach either.

[1:11:21] Voice 1: either. Where I'm leaning to at this point is the design and implementation of a climate action

[1:11:34] Voice 1: education plan. Seems like it's a discrete project. Seems like it's a continuation of work

[1:11:39] Voice 1: that we have been doing. I still don't have a good idea of what a reasonable

[1:11:47] Voice 1: reasonable financial request is and um but in terms of providing some funding for the incoming

[1:11:57] Voice 1: committee and and recommending a project that's where i'm leaning right now for those reasons

[1:12:05] Voice 1: and i don't know if director freighter has can help us with a ballpark on what a reasonable

[1:12:12] Voice 1: request for that item might look like um but yeah we're in it we're in it we're in an odd

[1:12:20] Voice 1: situation here this being the last meeting of the term and not having um as much information

[1:12:25] Voice 1: in front of us as we might like for decision making thank

[1:12:30] Voice 8: you i think you might have missed

[1:12:32] Voice 8: my previous comment where i was recommending that we move forward with um another one of the

[1:12:36] Voice 8: the webinars, continuing on the education portion of it. We did put in a request for this topic,

[1:12:45] Voice 8: I think in the last fiscal, which I think was about 150,000, and it got turned down

[1:12:51] Voice 8: because we didn't have it fleshed out. That was a big reason why it got turned down.

[1:12:58] Voice 8: So I mean, we could bring back the previous business case with the previous amounts.

[1:13:03] Voice 8: accounts. But again, because it's not fleshed out, likelihood of it getting turned down by the

[1:13:08] Voice 8: incoming trust counsel is high. And then it would just be whatever trust counsel directs the

[1:13:16] Voice 8: program to work on that's on the strategic plan that they've prioritized. So I guess, like I said,

[1:13:24] Voice 8: my recommendation would be something small to start and then let the trust programs work on

[1:13:33] Voice 8: what Trust Council directs them to work on, because there's a lot of large programs that

[1:13:38] Voice 8: are in the top priorities that we are working on. And there's work that trust programs can

[1:13:44] Voice 8: undertake if directed by Trust Council. So having the availability and space to undertake work

[1:13:52] Voice 8: is also of high value too. So again, my recommendation would be let's put forward

[1:13:59] Voice 8: a business case for a an educational webinar on climate change and um ask staff to bring this

[1:14:09] Voice 8: briefing back to the first committee so that they can continue to action throughout the year

[1:14:16] Voice 8: besty peterson

[1:14:24] Voice 8: yeah

[1:14:27] Voice 1: i just dug up the business cases from last year um last year the

[1:14:34] Voice 1: The business case request was for $10,000 for climate action,

[1:14:39] Voice 1: education, plan development, and implementation.

[1:14:43] Voice 1: And so I guess maybe that's a starting point for discussion

[1:14:48] Voice 1: if we want to action that.

[1:14:53] Voice 1: And I guess I would request that if staff feel that that's not a reasonable

[1:15:01] Voice 1: simple starting point from, I think it's only a year ago, so hopefully costs haven't gone up

[1:15:10] Voice 1: that much. But I think that's more in the, it's not in the $100,000 or $200,000 range. And

[1:15:21] Voice 1: that would be where I would think maybe that will help stimulate some discussion.

[1:15:32] Voice 7: Cher, would you like me to respond? Absolutely, go ahead.

[1:15:34] Voice 7: Okay. Yes, last year's business case was $10,000. You had $5,000 for us to bring in a consultant to help us plan or create the development of a climate action education plan, and about $5,000 for undertaking the implementation of it.

[1:15:48] Voice 7: I think that could easily move up to $15,000, depending on the number of webinars or education activities you want to have happen in a year.

[1:15:56] Voice 7: So certainly that would be an easy business case to produce for the committee and move forward and would be consistent with Council's strategic plan.

[1:16:04] Voice 7: With regard to whether or not it's completely up to the committee, whether you'd like to recommend that financial planning committee include placeholder money for this work, given the amount of work that appears to be needed to upgrade mapping, do analysis, and so on, I think it would be beneficial to have some funding in the budget.

[1:16:22] Voice 7: And we can certainly mature and refine the ask as you go through the budget cycle, both for council in December and again in March.

[1:16:28] Voice 7: I think it is something we're identifying that without some funding behind it, you're not getting this.

[1:16:35] Voice 7: You know, it's been a decade really since the trust has invested in this work.

[1:16:38] Voice 7: And I think you're identifying that without some investment, it's just not happening and it's difficult to get moving.

[1:16:44] Voice 7: So I think putting something in so that they can build a budget with that concept in it and we can refine it as you go through the budget would be beneficial.

[1:16:50] Voice 7: official. I mean, I think you are looking at $100,000, possibly more, particularly if there

[1:16:56] Voice 7: is a need to get new data, because it's not always cheap to go get ecosystem data. But it would

[1:17:01] Voice 7: certainly then provide some space in the budget and, you know, provide a container for the

[1:17:06] Voice 7: conversation to be had about what is the money for. And then you provide for trust, it's easier

[1:17:11] Voice 7: for trust counsel to take things out as they go through the budget cycle often than to put things

[1:17:14] Voice 7: in. So that's something for consideration. But that's entirely for the committee to recommend

[1:17:18] Voice 7: end to Trust Council if it wishes. I think staff will continue to highlight this topic as we go

[1:17:23] Voice 7: through, you know, orientation to the new term, and talk about how we do trend monitoring at the

[1:17:28] Voice 7: Trust. We will have census data coming in in 2026. So we'll be naturally having this topic as it

[1:17:34] Voice 7: relates to the human communities of the Trust. So that will provide an opportunity to talk about

[1:17:38] Voice 7: the ecological communities as well.

[1:17:42] Voice 8: Thank you. And before I go to Trustee Yates, I would just

[1:17:44] Voice 8: like to ask, we're coming into like sort of our last half hour of the meeting. If anyone has

[1:17:49] Voice 8: any motions that they would like to bring forward to action, anything that we're discussing,

[1:17:54] Voice 8: please think about the wording of that and getting it on the table so we can discuss it and move

[1:18:01] Voice 8: forward. All right, Trustee

[1:18:03] Voice 2: Yates. Yes, thank you very much. A couple of suggestions. I do

[1:18:08] Voice 2: have a proposed motion to continue the stewardship education program as it relates to climate change.

[1:18:15] Voice 2: I think that's one of the most valuable public-facing programs and activities that the Trust does. I've certainly heard from many people who've attended in the Gabriola Trust area who really appreciate that program.

[1:18:30] Voice 2: But secondly, I also really strongly believe we need at least $100,000 of placeholder funding for the updated ecological data sets that we know are required to produce any of the reports that we're asking for.

[1:18:49] Voice 2: so you know i can't flash that out um but it's clear from every time every time we meet and we

[1:18:58] Voice 2: want to do something about about the about this work that that it's going to cost at least a

[1:19:04] Voice 2: hundred thousand dollars so we need to give some some advanced warning to um the new trust council

[1:19:12] Voice 2: and the new financial planning committee that $100,000 is essential placeholder funding.

[1:19:20] Voice 2: So I can't really do that motion right now, but I do have a suggested motion.

[1:19:26] Voice 2: I'll read it slowly.

[1:19:28] Voice 2: I move that trust programs committee request trust council to approve $15,000

[1:19:38] Voice 2: in the coming budget cycle to support the stewardship education program and climate

[1:19:48] Voice 2: change education. Okay

[1:19:55] Voice 8: we'll wait for that to get up on screen and then before we second it I'll ask

[1:19:59] Voice 8: if there's any because this is a motion on the fly if there's any wording changes before we

[1:20:09] Voice 8: second it and uh i'll just give staff a moment here kind of feel like we should have the jeopardy

[1:20:24] Voice 8: on uh dinging as we as we sit here while

[1:20:29] Trustee Fast (probable): we're waiting chair can i ask uh i've just sent a motion

[1:20:34] Trustee Fast (probable): in i sent it to motion at is that where we send it yes okay

[1:20:39] Trustee Fast (probable): thank you well

[1:20:44] Voice 7: then i will have that

[1:20:45] Voice 7: forwarded to you i'll see if someone can write that out and

[1:21:04] Voice 8: carolyn if you if you need uh trustee

[1:21:06] Voice 8: yates to repeat anything at the wording just let us know i

[1:21:20] Voice 11: do have access to that motion uh sorry

[1:21:23] Voice 11: i'm just finishing off typing it up here my

[1:21:38] Voice 8: dog's got the very loud hiccups question

[1:21:51] Voice 2: for um staff

[1:21:52] Voice 2: raider should i should i say the 20 26

[1:22:06] Voice 7: 27 justy yates you um we've lost your audio if you'd like to try turning your camera off i think

[1:22:14] Voice 7: I heard the question, which is which fiscal year should you reference, which would be

[1:22:17] Voice 7: funding for the 27-28 fiscal year?

[1:22:21] Voice 2: Yes, thank you very much. That's what I really meant to say,

[1:22:24] Voice 2: funding for the 27-28 fiscal year. And yes, my internet's unstable, so I'll leave my video off

[1:22:30] Voice 2: for a bit. Thank you.

[1:22:33] Voice 2: What a day of internet instability and power outages. You think it

[1:22:39] Voice 2: it was winter well there's a big storm coming our way and it looks like like like a thunderstorm

[1:22:47] Voice 2: yeah

[1:22:51] Voice 8: okay let us know um carolyn when you've got uh trustee fasts um sorry uh trustee yates

[1:23:01] Voice 8: motion up that she said out loud if you can pop it on the screen that'd be great

[1:23:17] Voice 8: there we go to take a look at that trustee yates and see if that is the wording that you had said

[1:23:24] Voice 8: said

[1:23:32] Voice 2: trustee yates um yeah not not i think it just needs to say that trust programs committee

[1:23:39] Voice 2: requests trust council to approve fifteen thousand dollars in the 27 28 fiscal year

[1:23:51] Voice 2: to support the stewardship education program and i don't think we need to say that it relates to

[1:24:04] Voice 2: climate change i think we know that that's what it will be doing i hope that's correct um i would

[1:24:12] Voice 8: leave the climate change education in there because otherwise it's the stewardship education

[1:24:16] Voice 8: program okay and we're not we have no specific specificity as to what it's for okay

[1:24:23] Voice 2: to support

[1:24:24] Voice 2: the stewardship climate um stewardship education program and climate change education thank you

[1:24:50] Voice 2: Coraline. You're welcome. Thank

[1:24:53] Voice 7: you. Director Freighter? What I will just note is Trust Council

[1:24:58] Voice 7: in a way doesn't have a stewardship education program anymore. It was a theme of last term

[1:25:03] Voice 7: and then this term the new strategic plan talks about designing and implementing a climate action

[1:25:09] Voice 7: education program. I think the motion can say whatever you wish it to say. I just wanted to

[1:25:13] Voice 7: point out that this term strategic plan is really focused on climate action education which of

[1:25:18] Voice 7: course can also talk about stewardship because ecology both you know is important in terms of

[1:25:24] Voice 7: both adaptation and mitigation so just wanted to talk about that yeah so I think it would be good

[1:25:31] Voice 7: for the committee to try and align with the strategic plan but I think referencing stewardship

[1:25:35] Voice 7: education is all right what I would suggest you might want to say and request staff to develop

[1:25:41] Voice 7: a business case perhaps in this case you could say for approval by the chair if you're happy to

[1:25:49] Voice 7: to entrust that review to the chair.

[1:25:53] Voice 2: Okay, so just adding to the end of the request there

[1:25:57] Voice 2: and request staff to develop

[1:26:01] Voice 2: a business case

[1:26:03] Voice 2: for approval by the chair of the TPC.

[1:26:07] Voice 7: Yeah, I think that would work

[1:26:08] Voice 7: if the chair is comfortable with that.

[1:26:35] Voice 8: Trustee Peterson.

[1:26:37] Voice 1: Yeah, thank you, chair.

[1:26:38] Voice 1: I was gonna recommend that the wording reflect

[1:26:40] Voice 1: reflect um the strategic plan a little more clearly um and also that it uh that it used

[1:26:53] Voice 1: the terminology that staff had used before which is development and implementation

[1:26:59] Voice 1: of a climate action education plan so

[1:27:07] Voice 7: i can share that the previous business case was entitled

[1:27:10] Voice 7: Climate Action Education Plan Development and Implementation.

[1:27:15] Voice 1: Yeah, that's what I was going on as that previous information wording.

[1:27:28] Voice 8: I'm just going to ask, Trustee Yates, is that still in line with your original intent of this?

[1:27:35] Voice 2: Yes, it is. I'm sorry that we're losing that term stewardship education.

[1:27:39] Voice 2: I think it's better. It's cleaner. And it includes climate. It always includes climate change. And it's, I don't know, it's just, I just like, I much prefer stewardship education. But if we need to change it to match what's in this strategic plan, then yes, please, please do that. Thank you.

[1:28:02] Voice 1: And I just want to clarify, I have no problem leaving stewardship education in there, but I just wanted to mirror the wording from the strategic plan, which was climate action education plan development and implementation.

[1:28:22] Voice 2: Okay, and I'm fine with that because probably that's what we'll need to use anyway going forward.

[1:28:27] Voice 2: word and i was going to say we could say the

[1:28:29] Voice 8: stewardship education program through a climate

[1:28:33] Voice 8: change education blah blah blah up to you guys so i'll i'll wait for you to to work out the wording

[1:28:46] Voice 8: that you want to see in here and i'll i'll let i'll let you get that in there

[1:28:50] Voice 6: let's go with

[1:28:52] Voice 2: trustee peterson's wording just replace stewardship education program and climate change education

[1:28:58] Voice 2: education with um trustee peterson's words thank

[1:29:04] Voice 1: you climate action educate climate action

[1:29:07] Voice 1: education plan development and implementation i put it in the chat as well all

[1:29:32] Voice 8: right thank you

[1:29:34] Voice 8: very much

[1:29:34] Trustee Fast (probable): trustee fest um just a quick one i wondered if you could say by the trust programs

[1:29:41] Trustee Fast (probable): committee chair just to make it clear which chair because with the election there's going to be a

[1:29:49] Trustee Fast (probable): a bunch of changes and a bunch of new people.

[1:29:51] Voice 2: Yeah. Good idea. Thank you, Justy Fast.

[1:29:56] Trustee Fast (probable): And I have one more, if people are okay with that.

[1:30:00] Trustee Fast (probable): And that is, we could still add the words, after the word implementation, we could include and stewardship education, or as part of stewardship, anyway, I'll just stop there. Nevermind.

[1:30:34] Trustee Fast (probable): yeah

[1:30:41] Voice 8: because i think staff said that the stewardship education program itself

[1:30:48] Voice 8: um has gone away is that correct does such

[1:30:53] Voice 8: a thing exist anymore well

[1:30:55] Voice 7: i would say it certainly

[1:30:56] Voice 7: exists on your website as a program of the trust and we've kept it there as a container for all

[1:31:00] Voice 7: the materials um it was sort of branded that through the previous strategic plan and in this

[1:31:05] Voice 7: version of this council strategic plan there's reference to a climate action education program

[1:31:11] Voice 7: So, but I think for the purposes of the public, we will probably recommend that we continue to convey a stewardship education program and just recommend that through this implementation of this strategic plan, the focus is on climate.

[1:31:22] Voice 7: I think that makes sense.

[1:31:24] Voice 8: Okay, so

[1:31:24] Voice 8: we could say to support the climate action, education, development and implementation through the stewardship education program.

[1:31:41] Voice 8: Because then it ties, I think it ties it all together and keeps the references there.

[1:31:59] Voice 8: Okay.

[1:32:00] Voice 8: How are we feeling about the wording now?

[1:32:03] Voice 8: that's good thank you is everybody good with the wording if we are then i'll call for a seconder

[1:32:14] Voice 8: trustee fast is seconded so moved by trustee yates and seconded by trustee fast

[1:32:20] Voice 8: any further discussion on the request not seeing any i think we should call the vote before we

[1:32:30] Voice 8: lose power again um all those in favor please raise your hand i'm going to do mine because i've

[1:32:39] Voice 8: lost control of my computer thank you very much please lower your hand are there any opposed

[1:32:53] Voice 8: seeing none that is carried thank you very much um so staff once staff has developed this they'll

[1:33:03] Voice 8: send it to me to review um if i have any questions or if or any concerns i will reach out to um

[1:33:15] Voice 8: and and just double check that we're all on the same page and then hopefully we can get this

[1:33:21] Voice 8: brought to the next Trust Council meeting as a business case. Awesome. Now, I believe that there

[1:33:26] Voice 8: is a second motion on the screen. And I believe this is Trustee Yates as well, or Trustee Fast.

[1:33:37] Voice 8: Go ahead. You're muted.

[1:33:44] Trustee Fast (probable): Sorry. I'm proposing a motion, which is option two on page 18 of our

[1:33:51] Trustee Fast (probable): our agenda. And I meant to include the word, if you could, Coraline, after $100,000 for,

[1:34:04] Trustee Fast (probable): could you insert the word mapping before ecosystem inventories? Thank you. Because I thought this

[1:34:14] Trustee Fast (probable): was wording I think I heard from Trustee Yates, because it makes it really clear to the incoming

[1:34:20] Trustee Fast (probable): trust council why we would need this much money and I think mapping if you put a comma after mapping

[1:34:27] Trustee Fast (probable): thank you um um makes it clear that because then they can envision airplanes and uh all the

[1:34:45] Trustee Fast (probable): different effort that might be needed for mapping uh even if they might not have a technical

[1:34:50] Trustee Fast (probable): background and uh and then I have a question for staff um in the previous motion we uh

[1:34:58] Trustee Fast (probable): referred something straight to Trust Council.

[1:35:02] Trustee Fast (probable): And I'm, as chair of the Financial Planning Committee,

[1:35:05] Trustee Fast (probable): I don't know the answer to this.

[1:35:06] Trustee Fast (probable): Why would this committee refer this

[1:35:10] Trustee Fast (probable): to Financial Planning Committee instead of to Trust Council?

[1:35:16] Voice 7: So through the chair,

[1:35:17] Voice 7: you can refer to whichever way you want.

[1:35:19] Voice 7: It will travel through Financial Planning Committee

[1:35:21] Voice 7: as they're the ones that put together the budget

[1:35:22] Voice 7: and review the business cases for completeness and so on,

[1:35:26] Voice 7: and then make recommendations to Trust Council.

[1:35:28] Voice 7: so regardless of whether you so if you want consistency you could change this to trust council

[1:35:32] Voice 7: um could you could we

[1:35:34] Trustee Fast (probable): please because it would seem oddly self-serving if i'm making a motion

[1:35:38] Trustee Fast (probable): to a committee that i'm the chair of and also just for clarity so if financial planning committee can

[1:35:45] Trustee Fast (probable): be changed to whatever it is in the motion above i think it says trust council yeah request trust

[1:35:54] Trustee Fast (probable): Council to approve. To approve? Yeah, thank you. And then just take out the word budget. Right on.

[1:36:18] Trustee Fast (probable): Thank you. And if I can just speak briefly to my motion here. I know it's not finalized and I'm

[1:36:25] Trustee Fast (probable): open to more tweaks. The $100,000 word is one that I heard several times during this meeting. I also

[1:36:34] Trustee Fast (probable): heard two hundred thousand dollars especially for collaboration with First

[1:36:40] Trustee Fast (probable): Nations and asking them about how to design ecosystem indicators and

[1:36:48] Trustee Fast (probable): monitoring so I'm open to suggestions around any of this and I will leave this

[1:36:56] Trustee Fast (probable): draft motion up hoping that others will help me improve it thank you my

[1:37:01] Voice 8: hand is

[1:37:02] Voice 8: actually up i've lost control of my computer um my question was did you want a comma after mapping

[1:37:09] Voice 8: so you want a hundred thousand dollars for mapping and ecosystem indicators and ecosystem health or

[1:37:16] Voice 8: is it or is it meant to be for mapping ecosystem indicators i asked for the comma

[1:37:23] Trustee Fast (probable): to be placed

[1:37:24] Trustee Fast (probable): there because i

[1:37:25] Trustee Fast (probable): think we could easily spend a hundred thousand dollars just on mapping and this

[1:37:31] Trustee Fast (probable): This opens the discussion so that Trust Council will realize that there's a lot here that needs doing and you can't do it without mapping.

[1:37:41] Trustee Fast (probable): So I wanted the word mapping to be in there.

[1:37:44] Trustee Fast (probable): I asked for that comma, but if you think it should be taken out, I'm just answering your question.

[1:37:49] Voice 8: Thank you.

[1:37:50] Voice 8: No, that's fine.

[1:37:50] Voice 8: so if it is just mapping can we explicitly say what mapping is for because otherwise it's just

[1:37:57] Voice 8: creating a map of the islands with no um with no um clarification as to what the mapping is meant

[1:38:05] Voice 8: to be of is it just the here is the here is the location of the physical island or is it mapping

[1:38:11] Voice 8: what is on the island if you're mapping what is on the island what are you mapping is it the trees

[1:38:16] Voice 8: is it the okay okay

[1:38:18] Trustee Fast (probable): now i understand you could you uh how about if we replace the word we replace

[1:38:23] Trustee Fast (probable): that comma with for development of or

[1:38:30] Voice 2: you could just use for you don't even need development

[1:38:32] Voice 2: because you're mapping for those ecosystem indicators okay

[1:38:37] Voice 8: thank you thank

[1:38:38] Voice 2: you thank you

[1:38:42] Voice 2: um okay trustee yates thank you and i'll turn my video off if you start to lose me again i just

[1:38:50] Voice 2: wanted to note that this is probably great this motion i will certainly support it um i note that

[1:38:56] Voice 2: staff say on page five of the briefing that it's what we're looking for for the funding is updated

[1:39:04] Voice 2: ecological data sets so probably that is mapping for what we say here but if we need to say it in

[1:39:13] Voice 2: another way it's updated ecological data sets thank you i

[1:39:19] Voice 8: think that that would be a good

[1:39:20] Voice 8: suggestion actually just for clarity of people coming in that haven't been privy to this

[1:39:28] Voice 8: conversation are

[1:39:37] Voice 2: you okay with that trustee fast or would you prefer i'm wondering

[1:39:40] Voice 2: uh i like that

[1:39:42] Voice 2: if you

[1:39:43] Trustee Fast (probable): could put a comma right where your cursor is so that trustees know it's not just data we're

[1:39:50] Trustee Fast (probable): asking for it's also the indicators and ecosystem that it's all related uh that would be my

[1:39:57] Trustee Fast (probable): preference but i'm open that sounds good to me thank you

[1:40:01] Trustee Patrick (probable): trustee patrick we're back to this

[1:40:05] Trustee Patrick (probable): sort of phased approach issue and this is because things become complex we had this conversation at

[1:40:10] Trustee Patrick (probable): the regional planning committee as well when we obtain data we need to also say how long is that

[1:40:18] Trustee Patrick (probable): data good for for doing eelgrass mapping how long does you know it take before it's out of date so

[1:40:24] Trustee Patrick (probable): that we're we're trying to build a system so that um you know we aren't doing this in piecemeal

[1:40:32] Trustee Patrick (probable): uh that we should have a robust gis system uh that maintains the data that we need in you know

[1:40:39] Trustee Patrick (probable): in perpetuity so i think it's it's what programs are we doing are we just going out and getting

[1:40:45] Trustee Patrick (probable): data? Are we trying to build something that's robust and lasting and will continue to serve

[1:40:51] Trustee Patrick (probable): the island's trust into the future?

[1:40:53] Voice 8: Thank you. Trustee Yates and then myself.

[1:40:58] Voice 2: Thank you. Is it redundant to say for mapping for updated ecosystem data sets? Because I thought

[1:41:04] Voice 2: that the ecosystem data sets included mapping, but do we need to actually say both?

[1:41:11] Voice 2: Both.

[1:41:13] Trustee Fast (probable): Through the chair. I think we should say both because incoming trustees are going to have

[1:41:19] Trustee Fast (probable): a lot to learn. And some of them may not know that ecosystem data sets include spatial data.

[1:41:26] Trustee Fast (probable): They may not know that it includes mapping. So I'd prefer to leave it there. Thank you.

[1:41:34] Trustee Fast (probable): Yep. Thank you.

[1:41:36] Voice 8: My only comment here is a bit more of a question. Is this work that's going

[1:41:42] Voice 8: to be done in collaboration with the RPC as well because it sounds like there's a lot of crossover

[1:41:47] Voice 8: here could I get a little bit of clarity there because if there is crossover we should we should

[1:41:51] Voice 8: end this um uh with uh with an like in conjunction with RPC does anyone have any clarity on that

[1:42:01] Voice 8: I

[1:42:03] Voice 7: can say everything we do here is in collaboration with the different departments so I think you can

[1:42:07] Voice 7: assume at the very least at the staff level we will be collaborating and discussing um this if

[1:42:13] Voice 7: if you'd like to explicitly name the other committee, certainly you could. I think the

[1:42:16] Voice 7: motion probably is fine as it is. And you could just be assured that at the staff level will be,

[1:42:21] Voice 7: I mean, I will be, I have been actively liaising with the director of planning services, director

[1:42:25] Voice 7: of administrative services, and the manager of conservancy around this topic. And the one thing

[1:42:31] Voice 7: I would just, while I have the floor, I'll just, the indulgence of the chair, respond to Trustee

[1:42:36] Voice 7: Patrick's earlier comment around the need for a robust system that we have a plan, a multi-year

[1:42:42] Voice 7: plan for sustaining and i think that is being discussed as part of the corporate planning work

[1:42:47] Voice 7: that's underway and i think there has been discussion about having the gis department

[1:42:51] Voice 7: work on a five-year mapping acquisition strategy i don't know where that work is at at this time

[1:42:56] Voice 7: but i think that is certainly something that's come up and is being discussed okay

[1:43:01] Voice 8: so i just i

[1:43:02] Voice 8: just want to make sure that we're not especially for clarity of um the public because we've already

[1:43:07] Voice 8: already had questions on this, that it's clear that we're working together and that we're not

[1:43:13] Voice 8: working on two angles of the same project, not necessarily together. Thank you. I'll put my hand

[1:43:20] Voice 8: up for a different comment for later. Trustee Patrick. Well, I just had a brain thought.

[1:43:27] Trustee Patrick (probable): I can't make amendments because I'm only ex officio. But what if you were to say to approve

[1:43:33] Trustee Patrick (probable): $100,000 for maintaining and for mapping. Just getting the word maintaining in there kind of

[1:43:40] Trustee Patrick (probable): gives that hint that this isn't a one-off event.

[1:43:47] Trustee Fast (probable): Through the chair, may I respond? Go ahead.

[1:43:52] Trustee Fast (probable): Yeah, I would be up for that. I thought it was captured under ecosystem health reporting,

[1:44:00] Trustee Fast (probable): but you're right, it's not there. But I would prefer to put the word maintaining

[1:44:04] Trustee Fast (probable): maintaining in front of maintaining ecosystem health reporting um if we could put the maintaining

[1:44:15] Trustee Fast (probable): yeah thank you down in front of ecosystem health reporting uh no further the next ecosystem

[1:44:26] Trustee Fast (probable): ecosystem health reporting yeah thank you um i like that suggestion thank you uh trustee patrick

[1:44:41] Trustee Fast (probable): and uh i um but i want i want to leave the hundred thousand dollars for mapping and in order just so

[1:44:48] Trustee Fast (probable): it can go into new trustees minds in a more uh uh pointed way thank you i'm going if everybody's

[1:44:59] Trustee Fast (probable): ready did you did has everybody happened i

[1:45:04] Voice 8: i was going to have another comment but i think i'm just

[1:45:06] Voice 8: going to hold it um i'm not seeing any other comments are we all happy with the wording now

[1:45:12] Voice 8: Yeah. I'll read the

[1:45:14] Trustee Fast (probable): motion since we've moved it quite a bit. Please. May I read it out? Yep. I

[1:45:18] Trustee Fast (probable): move that Trust Programs Committee request Trust Council to approve $100,000 for mapping for

[1:45:24] Trustee Fast (probable): updated ecosystem data sets, comma, indicators and comma, you put another comma. Thank you.

[1:45:33] Trustee Fast (probable): And maintaining ecosystem health reporting and that staff provide business cases later in the

[1:45:39] Trustee Fast (probable): that in two in the 2027-28 budget development cycle okay

[1:45:52] Voice 8: that's

[1:45:53] Trustee Fast (probable): my motion for

[1:45:54] Voice 8: the motion

[1:45:56] Voice 8: trustee yates is seconded thank you any further discussion on this motion not seeing any i'll

[1:46:14] Voice 8: call the vote all those in favor please raise your hand thank you please lower your hand are

[1:46:28] Voice 8: Are there any opposed?

[1:46:33] Voice 8: Okay, that carries.

[1:46:34] Voice 8: All right.

[1:46:44] Voice 8: So is there anything else for discussion on this briefing topic before we move on in the agenda?

[1:46:57] Voice 8: Not seeing any.

[1:46:57] Voice 8: Okay.

[1:46:59] Voice 8: So next in the agenda, we have no other business and we have no new business.

[1:47:13] Voice 8: And so we can go into our work program for review.

[1:47:16] Voice 8: view we can bring that up on screen yeah no I don't know what's going on with my machine here

[1:47:29] Voice 8: um I'll turn this over to Director Freighter to walk us through the work program follow-up and

[1:47:38] Voice 8: go from there

[1:47:43] Voice 7: there you are yeah

[1:47:46] Voice 7: thank you chair um so this is your active projects report that

[1:47:51] Voice 7: you would be forwarding on to Trust Council and then follows is the future projects list and this

[1:47:55] Voice 7: will also be what you will hand over to the next Trust Programs Committee following the election.

[1:48:01] Voice 7: Staff recommend that you take off the Community Stewardship Awards program

[1:48:06] Voice 7: as by September most of that should be complete so I don't think it will need to stay on.

[1:48:11] Voice 7: And then it's really for the committee to decide if you'd like to move anything

[1:48:15] Voice 7: up from your future projects list. At this time the one that might make sense is number five

[1:48:20] Voice 7: which is identify indicators of ecosystem health and integrity since that's been the subject of the

[1:48:25] Voice 7: the conversation today um and yeah that's that's what i would recommend you do is at least at least

[1:48:31] Voice 7: forward it with two active reports one of which would be the development of that business case

[1:48:35] Voice 7: you've just recommended that's

[1:48:38] Voice 8: good would anyone like to make a motion to that effect

[1:48:48] Voice 8: okay then i i'll move okay trustee peterson uh

[1:48:55] Voice 1: thank you chair sorry just lost my

[1:48:58] Voice 1: uh okay so i moved that uh item number two we remove from the active projects report and

[1:49:11] Voice 1: i think

[1:49:14] Voice 1: is it ended

[1:49:16] Voice 7: number five from the future projects

[1:49:18] Voice 1: report and then ida and replace with

[1:49:20] Voice 1: item number five from the future projects report thank

[1:49:26] Voice 8: you very much

[1:49:27] Trustee Fast (probable): and

[1:49:28] Voice 1: then i'll i have a potion

[1:49:29] Voice 1: motion for the sending it on to Trust Council.

[1:49:35] Voice 8: Thank you. I'll wait for that to get up on the

[1:49:38] Voice 8: screen.

[1:49:44] Voice 7: If I might, Chair, I've just realized your number 10 is about a climate action education

[1:49:48] Voice 7: plan. You could move that one up as well if you wished.

[1:49:52] Voice 1: Sounds good. Okay, let's say number five

[1:49:56] Voice 1: and number 10. It

[1:49:57] Voice 1: could sort of be amalgamated. That makes sense.

[1:50:10] Voice 9: Sorry, can you see that

[1:50:11] Voice 9: resolution? No,

[1:50:14] Voice 7: we can't. We're still seeing the agenda. Okay.

[1:50:29] Voice 7: We're seeing it now. Thank you.

[1:50:31] Voice 7: that'd

[1:50:36] Voice 8: be replaced with number five and number 10 from the future projects report so would that

[1:50:45] Voice 8: be amalgamated or would that be with those two be kept separate i

[1:50:50] Voice 7: would i would keep them separate

[1:50:52] Voice 7: you've asked for two separate business cases so if i might corlin uh trustee peterson perhaps i

[1:50:58] Voice 7: could suggest it read something like that trust programs committee amend its active projects

[1:51:03] Voice 7: report by removing number two sure

[1:51:06] Voice 5: so

[1:51:11] Voice 7: it could be Torlin that trust programs committee amend

[1:51:14] Voice 7: yeah you've got it okay sorry there's a delay at our end Torlin perhaps it could read and

[1:51:37] Voice 7: yeah

[1:51:38] Voice 8: and then delete to be removed from the adjunct projects report but you've got your

[1:51:42] Voice 8: your cursor uh so it so it should read that trust programs committee amend its active

[1:51:52] Voice 8: projects report by removing item number two and be replaced with items number five and ten

[1:51:59] Voice 8: so item it should be should be pluralized it should be items thank you are we happy with

[1:52:20] Voice 8: the wording now okay if i can call for a seconder on the motion trustee fest thank you very much

[1:52:34] Voice 8: any discussion on the motion trustee

[1:52:40] Voice 2: chair evans there's a typo with the word it's

[1:52:44] Voice 2: It's, it

[1:52:48] Trustee Fast (probable): just needs no apostrophe.

[1:52:49] Trustee Fast (probable): Yeah.

[1:52:50] Trustee Fast (probable): Thank you.

[1:52:52] Voice 8: Thank you.

[1:52:55] Voice 8: All right.

[1:52:55] Voice 8: If there's no further discussion, then I will call the vote.

[1:52:59] Voice 8: All those in favor, please raise your hand.

[1:53:01] Voice 8: Thank you very much.

[1:53:06] Voice 8: Please level your hand.

[1:53:09] Voice 8: Any opposed?

[1:53:12] Voice 8: That carries.

[1:53:13] Voice 8: Thank you.

[1:53:18] Voice 8: All right.

[1:53:19] Voice 8: So that brings us to the end of, oh, Trustee Peterson.

[1:53:24] Voice 1: I move that Trust Programs Committee forward the work program to Trust Council for approval as amended.

[1:53:31] Voice 8: Thank you very much.

[1:53:36] Voice 1: And I put it in the chat.

[1:54:06] Voice 8: All right.

[1:54:08] Voice 8: Are there any changes to the wording, Trustee Fast?

[1:54:13] Trustee Fast (probable): Thank you.

[1:54:14] Trustee Fast (probable): Not a change to the wording, but I just reflect that Trustee Peterson has rolled out the wording for these two motions so beautifully.

[1:54:24] Trustee Fast (probable): And I was reflecting on the fact that as a new trustee, I hadn't got a clue what to say at the end of a meeting like this.

[1:54:31] Trustee Fast (probable): and uh so i'm hoping that staff will put draft motions uh in future trust programs committee

[1:54:39] Trustee Fast (probable): agendas because um uh when we've been working on the big meaty hundred thousand dollar ones

[1:54:45] Trustee Fast (probable): we don't always have uh the words at hand as trustee peterson has had so um to help our

[1:54:53] Trustee Fast (probable): our future colleagues. Thank you very much. I would like to second the motion.

[1:54:59] Voice 8: Thank you. Any discussion on the motion? Seeing none, I will call the vote. All those in favour,

[1:55:07] Voice 8: please raise your hand. Thank you very much. Please lower your hand. Any opposed? Seeing none,

[1:55:17] Voice 8: this is carried. Thank you very much. And now we are coming to the end of our last meeting together

[1:55:28] Voice 8: gather as uh this term's trust programs committee and i would just like to say thank you very much

[1:55:38] Voice 8: for well many things including electing me as your chair and putting me forward for it and

[1:55:47] Voice 8: nominating me for it without um i walked into that meeting without a clue and didn't know that

[1:55:52] Voice 8: that was happening but it's been my privilege to serve and I've enjoyed learning about this

[1:55:59] Voice 8: program with you and working through everything with you and I'm gonna miss you all because it

[1:56:04] Voice 8: won't be the same group of people and staff have been absolutely phenomenal through this

[1:56:12] Voice 8: thank you so so much for all of your support I'm yeah just like big hearts out to everybody

[1:56:20] Voice 8: body um yeah so i don't know if anybody would like to have any closing remarks before we close

[1:56:28] Voice 8: our last meeting together maybe i'll just go around the table and see if anybody has anything

[1:56:33] Voice 8: to say if you're okay with that trustee peterson yeah

[1:56:40] Voice 1: thank you it's it's been a good uh term i

[1:56:44] Voice 1: think here with this committee um always always lots to learn always great discussion um i don't

[1:56:53] Voice 1: know if uh director fader could comment on this um sometimes in the past there has been

[1:57:01] Voice 1: um the outgoing chair has written a letter to the incoming chair just outlining a bit of

[1:57:08] Voice 1: of you know what what work happened and what sort of work was aspired to be done and didn't quite

[1:57:16] Voice 1: get and sort of just to give the incoming chair a little bit of background um and i hope that

[1:57:22] Voice 1: that's something that will happen throughout all the committees um but uh been a pleasure working

[1:57:28] Voice 1: with you all and uh um appreciate everyone's perspective thank you thank

[1:57:35] Voice 8: you yeah and i do

[1:57:39] Voice 8: intend to write that letter so yeah it's already it's already in my plans all right thank you

[1:57:47] Voice 8: everybody um i'm not sure when when the next meeting is scheduled for to be honest so um staff

[1:57:55] Voice 8: Do you have any indication? I believe that the November 1 was cancelled, so that would mean that the next Trust Programs Committee meeting is yet to be determined in 2027.

[1:58:08] Voice 8: January 7th.

[1:58:10] Voice 8: Thank you very much.

[1:58:13] Voice 8: All right, if there is nothing else to say, thank you very much, everyone, for your time and commitment to this program. Really appreciate it.

[1:58:24] Voice 2: Thank you, Chair Evans. And I have to say, it's been a real delight and a great education for me to be on the Trust Programs Committee. And I just, I so appreciate how you just all show up and you do the work and you make me proud to be a council member.

[1:58:46] Voice 2: Yeah, it's going to be a bit teary.

[1:58:49] Trustee Fast (probable): thanks everybody i think we did a lot of good good work this term and uh um passed along uh

[1:58:56] Trustee Fast (probable): some projects in that are still moving forward and i think we should all be uh proud of happy

[1:59:04] Trustee Fast (probable): to work with you all cloud colleagues yeah

[1:59:08] Voice 8: definitely um proud of the legacy of all the

[1:59:12] Voice 8: webinars that we've got out there so many are still being watched so that's really good yeah

[1:59:19] Voice 10: Yeah. All

[1:59:20] Voice 8: right. Thank you all. Thank

[1:59:23] Voice 8: you. I'm calling for adjournment. I'm calling for

[1:59:25] Voice 8: adjournment.

[1:59:30] Voice 7: Bye everybody. Bye. On behalf of staff. Thank you all. Thanks. See you in September.

DRAFT

Islands Trust

Trust Programs Committee  
Minutes of a Regular Meeting

Date: July 23, 2026  
Location: Electronic Zoom Meeting

Members Present:  
Kristina Evans, South Pender Island Local Trust Area (LTA) (Chair)  
Tim Peterson, Lasqueti Island LTA (EC Representative and Vice Chair)  
Sue Ellen Fast, Bowen Island Municipality  
David Graham, Denman Island LTA  
Susan Yates, Gabriola Island LTA  
Laura Patrick, Salt Spring Island LTA/Islands Trust Council Chair (Ex Officio)

Regrets:  
Lisa Gauvreau, Galiano Island LTA

Staff Present:  
Clare Frater, Director, Trust Area Services  
Rueben Bronee, Chief Administrative Officer  
Joe Elliott, Senior Indigenous Relations Advisor  
Stefan Cermak, Director, Planning Services  
Corlynn Strachan, Executive Administrative Assistant/Recorder

Members of the Public Present  
One member of the public

1. CALL TO ORDER

Chair Evans called the meeting to order at 10:01 a.m. and provided a territorial acknowledgement.

2. AGENDA

2.1 Review of the Agenda

No changes to the agenda were recommended.

2.2 Approval of Agenda

By general consent the agenda was approved as presented

3. PUBLIC COMMENT PERIOD

Trust Programs Committee  
Minutes of a Regular Meeting  
July 23, 2026

DRAFT

Page 1 of 5


DRAFT

Maxine Leichter spoke to Correspondence Item 5.1, the Friends of the Gulf Islands Trust letter regarding Islands Trust data gaps and Biologist Woodruff's presentation to the Regional Planning Committee on February 6, 2026. She highlighted concerns identified in the biologists' report, including declining native species, gaps in available data, and incomplete mapping of sensitive ecosystems, and requested that the Committee consider the issue and implement the biologists' recommendations where possible.

4. DELEGATIONS

None

5. CORRESPONDENCE

5.1 2026-07-13 Friends of the Gulf Islands Society Letter to Regional Planning Committee re: Islands Trust Data Gaps

Discussion included:

• The potential for updated Development Approval Information (DAI) bylaws to strengthen professional report requirements and support improved information requirements through planning processes.  
• The need for updated official community plans and additional internal procedures to support effective use of DAI bylaws.  
• Concerns regarding discrepancies in species-at-risk data from the Conservation Data Centre, including conflicting figures between recent reports and questions regarding data sources and methodology.  
• Staff review of the data discrepancies and the need for further understanding of differences in data collection and reporting approaches.  
• The relationship between the correspondence and upcoming work on ecosystem health indicators, data acquisition, and reporting.  
• The potential for species-at-risk trends to be considered as an ecosystem health indicator, while other requests relate to planning processes, mapping, and professional practices.

6. ADMINISTRATIVE COORDINATION

6.1 Draft Minutes of Previous Meetings

6.1.1 Trust Programs Committee Draft Minutes of May 7, 2026

By general consent the minutes were approved as presented.

Trust Programs Committee  
Minutes of a Regular Meeting  
July 23, 2026

DRAFT

Page 2 of 5


DRAFT

6.2 Resolutions Without Meeting

None

6.3 Follow up Action List

Director Frater reported that all items have been completed, with the exception of matters on the agenda related to the Committee’s requests for business cases, which staff have not yet been able to complete.

7. BUSINESS - WORK PROGRAM ITEMS

7.1 Ecosystem Health Indicators/Measures - Briefing

Director Frater presented a briefing on ecosystem health indicators, noting the importance of establishing measures to assess progress toward the Islands Trust preserve and protect mandate. The briefing provided background on existing reporting approaches, potential indicators, data and mapping requirements, and options for future work, including improved data analysis, trend reporting, and communication tools.

Discussion included:

• The importance of establishing ongoing ecosystem health indicators and maintaining updated ecosystem data to support decision-making and reporting on the Islands Trust preserve and protect mandate.  
• The need for clearly defined scope, deliverables, and resource requirements when developing business cases for larger initiatives.  
• The value of continuing the Stewardship Education Program and developing a climate action education initiative as a more defined and achievable project.  
• The need for updated ecosystem mapping and data sets to support meaningful analysis, reporting, and future ecosystem health indicators.  
• The recognition that additional scoping, costing, and business case development would be required for broader ecosystem health reporting work.

TPC-2026-018

It was MOVED and SECONDED,

that Trust Programs Committee request Trust Council to approve $15,000 in the 2027/28 fiscal year to support the Climate Action Education Plan Development and Implementation through the Stewardship Education Program, and request staff to develop a business case for approval by the Trust Programs Committee Chair.

CARRIED

Trust Programs Committee  
Minutes of a Regular Meeting  
July 23, 2026  

DRAFT

Page 3 of 5


DRAFT

TPC-2026-019  
It was MOVED and SECONDED,  
that Trust Programs Committee request Trust Council to approve $100,000 for mapping for updated ecosystem data sets, indicators, and maintaining ecosystem health reporting, and that staff provide business cases later in the 2027/28 budget development cycle.

CARRIED

8. BUSINESS – OTHER

None

9. BUSINESS – NEW

None

10. WORK PROGRAM

TPC-2026-020  
It was MOVED and SECONDED,  
that Trust Programs Committee amend its Active Project Report by removing Item No. 2 and replacing it with Items No. 5 and No. 10 from the Future Projects Report.

CARRIED

TPC-2026-021  
It was MOVED and SECONDED,  
that Trust Programs Committee forward the Work Program to Trust Council for approval, as amended.

CARRIED

11. NEXT MEETING

The next meeting will take place electronically on Thursday, January 7, 2027 from 10:00 a.m. - 3:00 p.m.

12. CLOSED MEETING

Not applicable

13. RISE AND REPORT

Not applicable

Trust Programs Committee  
Minutes of a Regular Meeting  
July 23, 2026

DRAFT

Page 4 of 5


DRAFT

14. ADJOURNMENT

By general consent the meeting adjourned at 12:04 p.m.

Kristina Evans, Chair

Certified Correct

Corlynn Strachan, Executive Administrative Assistant/Recorder

Minutes are not official until adopted at a subsequent meeting.

Trust Programs Committee  
Minutes of a Regular Meeting  
July 23, 2026

DRAFT

Page 5 of 5