South Pender Island Local Trust Committee regular meeting, August 28, 2026

[0:00:00] Voice 6: Excellent. Great. Everybody set? All right. Apologies for the late start. The sun was

[0:00:10] Voice 6: tempting us to stay a minute longer outside than we should have. But I'd like to call

[0:00:16] Voice 6: the meeting of the local trust committee to order here today. It is August 28th, 2026.

[0:00:26] Voice 6: 6, and we as always want to begin by acknowledging with respect and humility that we are meeting

[0:00:35] Voice 6: today on the unceded ancestral lands and waters of Salish peoples, in particular the Wasaytnich

[0:00:43] Voice 6: Nation and Tsimshon speaking peoples, whose deep connection with these islands and waters

[0:00:49] Voice 6: continues to this day.

[0:00:51] Voice 6: We honor their enduring presence, constitutional rights, and responsibilities.

[0:00:57] Voice 6: My name is Toby Elliott. I'm serving in my capacity here as chair of the South Pender Local Trust Committee, and I'm joined by your two local trustees, Christine Evans and Dave Falk. Would you like to say any words, introduction or opening?

[0:01:14] Voice 9: No, we've made it through my first term. Four years flies, and here we are.

[0:01:22] Voice 7: Here we are.

[0:01:23] Voice 5: now

[0:01:24] Voice 7: yes are you asking

[0:01:26] Voice 6: for reports no not reports we'll get into reports in a minute

[0:01:30] Voice 6: um and then we're joined by staff in person we have our planner our shouldn't say our but the

[0:01:39] Voice 6: planner for us there kid stockton thank you for joining us and in the background a regional

[0:01:45] Voice 6: planning manager i'm mary storzer and uh staff lisa ballard uh taking minutes for us today

[0:01:52] Voice 6: and so I'm so sorry it's Warren Dingman I think for the first time in quite a while

[0:01:59] Voice 6: manager of bylaw compliance and enforcement manager Warren Dingman is here good morning

[0:02:04] Voice 6: thank you for joining us and together this team makes up your local trust committee and

[0:02:09] Voice 6: we're here to conduct the business before us today with that we'll get into the agenda

[0:02:16] Voice 6: are there any amendments and I know there is one late addition um which we'll put under new

[0:02:23] Voice 6: business or is that to go under yeah that'll just be new business 17.3 is there anything else

[0:02:32] Voice 6: what's

[0:02:33] Voice 9: the new item oh

[0:02:34] Voice 6: it's the expenses um it's the budget for 2027 28 budget request

[0:02:42] Voice 6: set up last night I think.

[0:02:44] Voice 9: Yeah I know I got it. Yeah yeah great.

[0:02:49] Voice 6: So with that we'll take it by

[0:02:51] Voice 6: general consent that the agenda be adopted as presented and so we've been to trustees

[0:02:58] Voice 6: for your reports. Who would like to go first?

[0:03:01] Trustee Evans: I think it's been a relatively quiet

[0:03:08] Trustee Evans: few months since our last regular meeting here. I think the only meetings I've been involved in

[0:03:14] Trustee Evans: have been the Trust Programs Committee meeting and the CAO performance evaluation meetings.

[0:03:27] Trustee Evans: So Trust Programs, we were going over the stewardship boards and discussing business

[0:03:35] Trustee Evans: cases for the upcoming budget. So it was a relatively brief meeting. It wasn't too much

[0:03:42] Trustee Evans: on that agenda package either um so yeah it's been summers it's pretty quiet and i just wanted to say

[0:03:49] Trustee Evans: thank you to everybody in the community um this is our last meeting of this term for this local

[0:03:57] Trustee Evans: trust committee as we sit here and i just want to say thank you very much for all of your input and

[0:04:03] Trustee Evans: for all of your participation and um i've definitely felt the support for the issues that

[0:04:09] Trustee Evans: that are on the table through your letters and involvement

[0:04:17] Trustee Evans: has been highly appreciated.

[0:04:19] Trustee Evans: And also thank you to Paul and Monica

[0:04:21] Trustee Evans: for their reconciliation updates and reports.

[0:04:24] Trustee Evans: Those I think have been very valuable to this community

[0:04:28] Trustee Evans: and also to the peoples that they represent as well.

[0:04:31] Trustee Evans: So I wanted to say thank you to them as well.

[0:04:38] Voice 9: Along the same lines, I've been very thankful for the

[0:04:41] Voice 9: the participation that we've had at our local trust committee meetings of 15 to 25 people

[0:04:48] Voice 9: on a pretty regular basis except today and I think I feel okay good about our engagement that

[0:05:01] Voice 9: we've talked about the issues the difficult issues we've had agreements we've had disagreements but

[0:05:06] Voice 9: We've all been very respectful, I feel, of each other.

[0:05:12] Voice 9: We haven't, I don't recall any kind of yelling sessions

[0:05:14] Voice 9: or any kind of upheaval in that kind of way,

[0:05:17] Voice 9: which I'm happy for.

[0:05:19] Voice 9: It's not too late.

[0:05:21] Voice 9: There were a couple.

[0:05:24] Voice 9: And yeah, minor, you know.

[0:05:26] Voice 9: And so, yes, I'm very thankful for that.

[0:05:28] Voice 9: I really appreciate the fact that we live on an island,

[0:05:31] Voice 9: that we have engagement.

[0:05:33] Voice 9: You know, it's not like we're sitting at home

[0:05:34] Voice 9: or everybody's sitting at home just going whatever.

[0:05:36] Voice 9: they're just doing their business but I don't care what they're doing. There's a number of

[0:05:41] Voice 9: people that are interested so I appreciate that.

[0:05:45] Trustee Evans: And I just also don't want to add on

[0:05:47] Trustee Evans: the thing that I love about this community the most is no matter whether we agree or disagree

[0:05:51] Trustee Evans: in this room as soon as we step out we're neighbours first and foremost. Thank you both.

[0:06:02] Voice 6: for my chair's report um i'm going to run through just a few items that

[0:06:08] Voice 6: we've been reviewing at executive committee in preparation for trust council that may be of

[0:06:14] Voice 6: interest um corporate planning process update uh will be presented i won't go into that but it

[0:06:21] Voice 6: helps define a process um to towards which invents the strategic planning process the

[0:06:30] Voice 6: the operational priorities, which are defined by senior staff, leadership team and trust and working with the CAO.

[0:06:37] Voice 6: And that's going to give more coherence to how decisions are made operationally,

[0:06:42] Voice 6: as well as the long term view of, for instance, budget and departmental work plans function.

[0:06:50] Voice 6: So it's a very functional document. It's not everybody's favorite.

[0:06:55] Voice 6: I don't completely understand corporate planning, but I'm thankful that there are those on council,

[0:07:00] Voice 6: including and our CAO who do and it's a very important process to ensure that we're not

[0:07:07] Voice 6: just randomly making decisions for instance. There's also a briefing on council committee

[0:07:14] Voice 6: structure a recommendation for how the structure may be revised we have a number of standing

[0:07:20] Voice 6: committees at trust council but there's an opportunity to create select committees and

[0:07:26] Voice 6: And that may be a way that is more functional.

[0:07:31] Voice 6: So that's going to be for Trust Council to decide.

[0:07:35] Voice 6: There's also a significant briefing on major and minor project consideration and the criteria for decision making.

[0:07:42] Voice 6: This is important for local trust committees because as you look at what are the needs arising from your community and through the discussions that we've had in the past four years,

[0:07:52] Voice 6: looking ahead how to make sort of the case that this is a minor project that needs to be

[0:07:58] Voice 6: undertaken but how does that work within the available resources so there is some new criteria

[0:08:05] Voice 6: coming forward that'll come to council but really it's it's responding to um some some things that

[0:08:14] Voice 6: we've seen even here which is reviewing work that was sort of done on a previous land use bylaw

[0:08:21] Voice 6: law amendment and so that may not be possible in the future so it's just wise for us to look at

[0:08:27] Voice 6: that the bill 15 infrastructure projects act um we had asked staff to engage with the province

[0:08:36] Voice 6: on the implications of that because when we saw it in the legislative monitoring report it seemed

[0:08:44] Voice 6: to have some, well, I had concerns that there would be certain designated projects that

[0:08:51] Voice 6: would have an expedited environmental assessment process.

[0:08:54] Voice 6: And so, you know, if we're talking about major projects landing in the trust area to reduce

[0:09:03] Voice 6: the assessment process from five years, let's say, to 20 months, it's an incredibly, it's

[0:09:10] Voice 6: a huge change.

[0:09:11] Voice 6: and so we needed to ask staff what are the implications specifically for the trust area

[0:09:16] Voice 6: so there is a briefing that's going to council conversation is ongoing but this is kind of

[0:09:23] Voice 6: related to another piece that's very important it's about marine shipping advocacy and this is

[0:09:30] Voice 6: where I just want to highlight and celebrate the function of a senior policy advisor not everyone

[0:09:37] Voice 6: Everyone understands, including myself, what a senior policy advisor can do.

[0:09:41] Voice 6: But when you read this briefing on marine shipping advocacy and the research that goes into what are the implications when and if the federal government approves a major project such as a pipeline to land without any of the usual checks and balances and overriding local authorities,

[0:10:05] Voice 6: what are the effects of that and so this briefing which it covers the gateway strategy the roberts

[0:10:12] Voice 6: bank terminal expansion project rail infrastructure optimization environmental protections and all of

[0:10:18] Voice 6: those implications that islands trust we are really this is the government here to intervene

[0:10:24] Voice 6: on behalf of the environment and to to to coordinate advocacy efforts so this staff has

[0:10:33] Voice 6: raised and I think it is quite actually it's an alarming project because the

[0:10:40] Voice 6: effects of increased shipping will mean many many more container ships many much

[0:10:47] Voice 6: more noise much more and and and so they're talking about shortening the

[0:10:51] Voice 6: window and that really we only have until September 18th to to express our

[0:10:58] Voice 6: views and opinions on whether a project should be designated in the national

[0:11:02] Voice 6: interest so i'm kind of pulling in too much here but i really encourage constituents and trustees

[0:11:08] Voice 6: to look at the executive committee agenda in advance because this briefing in particular

[0:11:13] Voice 6: is very important

[0:11:14] Voice 21: um

[0:11:15] Voice 6: and this if islands trust does take an active position it would definitely

[0:11:22] Voice 6: align with council's previous successful advocacy efforts since 2010 related to marine shipping

[0:11:28] Voice 6: impacts and oil spill prevention and response so that's a really key piece that i think is going

[0:11:34] Voice 6: to affect all of our lives including indigenous peoples food sources transportation island

[0:11:43] Voice 6: communities for a long time in the future so um executive committee also put forward its budget

[0:11:50] Voice 6: staffing requests there is you know operational costs continue to rise if you want to understand

[0:11:57] Voice 6: and why, please do look at those budget requests, particularly in two areas, engaging with communities

[0:12:07] Voice 6: and engaging with First Nations. This all takes very careful, tailored work because

[0:12:15] Voice 6: each of our island contexts are different and engaging with nations where they're at

[0:12:20] Voice 6: is all very different. So having adequate resources for that is really important. And

[0:12:27] Voice 6: And so, do you want to share some final words as your chair?

[0:12:32] Voice 6: It's been a pleasure.

[0:12:33] Voice 6: Honestly, I echo your words, trustees.

[0:12:37] Voice 6: I've never seen a community so engaged and so willing to step up and respectfully share

[0:12:44] Voice 6: your views.

[0:12:44] Voice 6: And even when you do disagree, you let those views come forward so that we can all hear.

[0:12:49] Voice 6: And that's important.

[0:12:50] Voice 6: That is how we can make decisions.

[0:12:53] Voice 6: because unless you talk to us about what you're seeing and hearing your trustees

[0:12:58] Voice 6: can't don't have the information to make good decisions so you are as much an

[0:13:02] Voice 6: important part of the local government process as the elected people are and I

[0:13:07] Voice 6: just want to really honor this community for how you do step forward I will say

[0:13:15] Voice 6: that in this agenda I'd like to spend a little time on the future projects list

[0:13:18] Voice 6: list because I believe that the next, just in my personal view and from what I've heard from this

[0:13:27] Voice 6: community, shoreline protections are going to be the next big issue that really the incoming

[0:13:34] Voice 6: trustees, I believe, should focus on. This isn't just about South Pender. All of the shorelines

[0:13:41] Voice 6: across i mean we're all coastline it's where the land meets the sea they're all sensitive

[0:13:48] Voice 6: ecosystems they're all important to first nations and they're all being subject to different

[0:13:54] Voice 6: pressures because of ocean coastal processes and changes and climate change and erosion

[0:14:02] Voice 6: and storms and so when people are facing an imminent decision of my house that was built in

[0:14:10] Voice 6: 1960 on this footprint which was adequate back then but now is being impacted in a very you know

[0:14:18] Voice 6: time urgent way by coastal processes what do i do and if we're having property owners go through

[0:14:26] Voice 6: individual applications which are quite lengthy with you know lots of environmental reports lots

[0:14:33] Voice 6: lots of professional reports, how can we make that process much more clear at the front

[0:14:40] Voice 6: and synergize and use Islands Trust federal powers to create, for instance, shoreline

[0:14:47] Voice 6: DPAs that are appropriate for different areas that have different environmental considerations.

[0:14:53] Voice 6: So in my view, this is one of the key areas that Islands Trust should actually be doing

[0:14:59] Voice 6: work on.

[0:15:00] Voice 6: i think it's larger than a minor project for the south pender local trust committee i think this is

[0:15:06] Voice 6: you know island islands trust wide but if south pender thinks that's a value it would be good to

[0:15:13] Voice 6: raise your um sort of raise that and say you know this should be looked at by the next ltc so i'd

[0:15:19] Voice 6: like to have a little discussion at the future projects report and if you can think about all

[0:15:25] Voice 6: of the things that you've heard from the community and put those into sort of the list of considerations

[0:15:32] Voice 6: that the next LTC, even though you're all sitting here, you're all coming to the meetings,

[0:15:37] Voice 6: you know what the issues have been, but whoever the next planner is and the next LTC is has

[0:15:43] Voice 6: a really coherent list of here's the concerns and here's sort of, and can prioritize.

[0:15:48] Voice 6: prioritize um so yeah how we consider first nations interest in shoreline processes is going

[0:15:55] Voice 6: to be the key question i think for the next decade so oh one more note sorry from regional planning

[0:16:01] Voice 6: committee groundwater is also a huge concern uh for the future and for planning purposes

[0:16:09] Voice 6: any community that's doing an ocp review really has to think about where is the water how is it

[0:16:17] Voice 6: flowing, how is climate change affecting it? Two out of three British Columbians are concerned

[0:16:22] Voice 6: about a major water crisis in their community within the next few years. We are seeing a lot

[0:16:28] Voice 6: of effects from drying rivers, farmers facing crop losses, and that may not be imminent here,

[0:16:37] Voice 6: but it affects planning to a huge degree. So good news that Islands Trust Freshwater

[0:16:43] Voice 6: sustainability project has been running for 10 years what the public doesn't really see or know

[0:16:51] Voice 6: is what what has been done what do we know about the state of water in the islands and there

[0:16:56] Voice 6: actually is quite a lot and we're just at the point that the atlas which is a way for the public

[0:17:04] Voice 6: to engage with the different elements of the tools and the groundwater science that's been undertaken

[0:17:10] Voice 6: across the trust area that's coming out in in the fall so stay tuned there'll be communication

[0:17:16] Voice 6: materials about that probably be some test runs but another opportunity for learning would be if

[0:17:23] Voice 6: this ltc wanted to request that the freshwater specialist make a presentation in early in the

[0:17:30] Voice 6: next term about the state of like what do we know about freshwater and specifically for south pender

[0:17:37] Voice 6: what are the different pieces that are that have been undertaken just want to be cognizant of time

[0:17:43] Voice 6: yeah i'm done now to cover yeah yeah so that was just um yeah groundwater and it was really helpful

[0:17:51] Voice 6: at thetis that we had a presentation by senior freshwater specialist william shulbaugh and this

[0:17:57] Voice 6: ltc may want to do the same sorry for the long introduction and summary and lisa i'll send you

[0:18:04] Voice 6: some notes so that you don't have to try to capture all that so we'll come into our public

[0:18:09] Voice 6: participation period uh there's no electoral area director's report and so um so just as before we

[0:18:21] Voice 6: get into this as chair my responsibility shared with local trustees is to ensure that this meeting

[0:18:27] Voice 6: is a respectful inclusive and culturally safe space for everyone so that means we ask you to

[0:18:33] Voice 6: speak respectfully. There is no place here for racism, stereotypes, or comments that target

[0:18:39] Voice 6: Indigenous peoples or any group in our community. We acknowledge concerns and questions without

[0:18:45] Voice 6: causing harm. You are totally free to seek clarity, express uncertainty, challenge ideas,

[0:18:53] Voice 6: but we ask that you not say it in such a way that it would harm another person or people group.

[0:19:00] Voice 6: we uphold cultural safety, we recognize that public meetings have not always been safe or

[0:19:06] Voice 6: welcoming for Indigenous peoples and so we're going to be mindful of how language affects people

[0:19:12] Voice 6: and we'll keep the conversation constructive. So speak to your ideas, your issues, bring your

[0:19:18] Voice 6: opinions and knowledge and lived experience. All voices deserve to be heard. With that I'll open

[0:19:24] Voice 6: the floor and if anybody wants to address the Local Trust Committee pop up your hand and take

[0:19:30] Voice 6: as much time as you should yes go ahead so

[0:19:32] Voice 17: junker her chuck two things one i'm glad to hear that at

[0:19:36] Voice 17: the trust committee level that there's actually attention being paid in terms of shoreline

[0:19:42] Voice 17: shoreline protections uh certainly that's something that i've mentioned in regard to

[0:19:47] Voice 17: riprap walls and so forth and we had a discussion about whether that was going to be referred to

[0:19:53] Voice 17: apc and and so it's good to hear that at least there's something else going on about it in the

[0:19:59] Voice 17: context of uh the prospect of doubling shipping traffic that goes by my door every day uh and uh

[0:20:06] Voice 17: already seeing the effects of sea level rise and the king tides and storm storm surges and things

[0:20:15] Voice 17: you know the the uh wash wake wash is also a contributor to erosion and uh it's just going

[0:20:22] Voice 17: to become increasingly prominent and so in speaking to some members of the community

[0:20:26] Voice 17: who have expressed that, you know, if it was their property, that, you know, they would

[0:20:34] Voice 17: take action unilaterally to harden their foreshore. I think that having a discussion here is

[0:20:42] Voice 17: of vital importance and establishing policy in that regard. My second question, or my second

[0:20:50] Voice 17: comment, do we know what the status of the Christie report is and where the variance

[0:20:55] Voice 17: is we

[0:20:58] Voice 19: can um the

[0:21:00] Voice 4: status is we're still waiting for the archaeological uh report and my understanding

[0:21:05] Voice 4: is it does take a long time i think six months or so so we're still waiting for that and once we

[0:21:11] Voice 4: staff receive it then we'll be taking a look at that and bringing it back to the ltc

[0:21:16] Voice 4: six months minimum six months minimum

[0:21:18] Voice 17: no geotech no geotech at this point not

[0:21:21] Voice 4: to my understanding

[0:21:22] Voice 4: you know thank you

[0:21:23] Voice 4: thanks paul

[0:21:27] Voice 12: petrie thank you um chair thank you for your report i found a lot

[0:21:33] Voice 12: of helpful information in what you were sending and uh i think it was time well taken um i

[0:21:42] Voice 12: especially appreciate you putting the future projects list up for discussion because to me

[0:21:48] Voice 12: looking at that list the um shoreline protection is certainly one of the key ones there

[0:21:56] Voice 12: water is another key one uh and first nations is one of the key ones we uh i'm still quite

[0:22:04] concerned that we had a plan in place for an ocp amendment that was well

[0:22:10] Voice 12: situated to be approved

[0:22:12] Voice 12: and it got essentially dismissed without much community discussion.

[0:22:20] So those three issues have some convergence.

[0:22:26] And I think it's important as we plan

[0:22:28] Voice 12: our next project

[0:22:30] Voice 12: that we look at how those three things work together

[0:22:33] Voice 12: because First Nations have serious and very deep concerns

[0:22:40] about shoreline protection and disturbance.

[0:22:43] That's their history, that's their legacy.

[0:22:48] And Chief Pelkey, when he came and spoke here,

[0:22:52] made it clear that that was his view.

[0:22:55] His view is that there should be no blasting

[0:22:59] along the shoreline area.

[0:23:01] And we raised that issue with trustees last time.

[0:23:07] and we had no uptake on it. We did have some uptake on fireworks but to

[0:23:14] Voice 12: me that was a little

[0:23:16] Voice 12: consequence. The Atlas, I'm quite excited about the Atlas. I've been reading about

[0:23:26] Voice 12: where that's at and look forward to seeing it. To me the key question is how is that important data

[0:23:33] are going to be applied to the development application process.

[0:23:39] I

[0:23:40] Voice 12: regret that Trust Council did not approve

[0:23:43] Voice 12: the professional biologist funding for that position,

[0:23:48] Voice 12: which would be a key factor in that kind of application.

[0:23:52] Voice 12: So I'm quite concerned, and I just want to share that with you,

[0:23:57] Voice 12: that that was a mistake.

[0:24:00] Voice 12: I've also written to Trust Council about my concern that development application fees, which Trust policy requires there be full recovery for the expenditures to process those fees, but the fees are set at a minimal level between 10 and 15%.

[0:24:24] And to me, that is at minimum an embarrassment for trust counsel, and that's been an ongoing thing.

[0:24:35] So those are concerns that I have.

[0:24:39] I think I'll leave it there at

[0:24:42] Voice 12: this point and hear from others.

[0:24:45] Voice 12: Thank you.

[0:24:46] Voice 6: Thank you, Mr. Petrie.

[0:24:48] Voice 6: Anyone else?

[0:24:50] Voice 9: Can I just ask you for a little bit more clarity on the, you said something was dismissed and

[0:24:58] Voice 9: I just, I may have missed a little bit.

[0:25:00] Voice 12: I'm talking about bylaw 123, the OCP bylaw that was approved by the previous local trust

[0:25:08] Voice 12: committee.

[0:25:08] Voice 12: It was approved by the executive committee.

[0:25:12] Voice 12: It was referred to the minister for final review, which is part of the process for an OCP bylaw, and the minister, I think, was put in an awkward position because the ministry received a submission from the Wasanage Elders Council, strongly supporting that OCP recommendation,

[0:25:40] Voice 12: but it came in after the public hearing.

[0:25:44] Voice 12: So in an abundance of caution,

[0:25:46] Voice 12: the minister referred that the issue back to the local trust committee

[0:25:53] Voice 12: for further review to ensure that consultation with First Nations

[0:25:58] Voice 12: had been complete.

[0:26:00] Voice 12: I thought that was a very subtle and very effective move.

[0:26:05] Voice 12: This local trust committee decided to take no further action.

[0:26:09] Voice 12: That was one of the options that was presented to you, and I think that's a decision that

[0:26:15] Voice 12: all three of you should regret, because I think that was a huge loss for this community

[0:26:20] Voice 12: and a huge miss in terms of an effective relationship with our participation's neighbours.

[0:26:27] Voice 12: So I hope that clarification helps.

[0:26:30] Voice 12: Thank you.

[0:26:30] Voice 8: Yeah.

[0:26:31] Trustee Evans: And if I may just also respond with a reminder, there were two parts that were in there.

[0:26:36] Trustee Evans: the one part was not going to move forward the other part so it had to be split and started as

[0:26:43] Trustee Evans: a new project that was the issue so we put it back to the community what project did you want

[0:26:48] Trustee Evans: to work on unfortunately that wasn't the project that was taken up

[0:26:51] Voice 12: yes although i would add just

[0:26:53] Voice 12: just as an addendum that the chair very astutely did point out when you were looking at other

[0:26:59] Voice 12: the projects, that it might have been wise to look at the First Nations project as your next

[0:27:06] minor project. And I think it was regrettable that

[0:27:11] Voice 12: two trustees did not pursue that option

[0:27:15] Voice 12: and chose to re-review something that had already been done at our taxpayers' response

[0:27:21] Voice 12: and had reached a compromise that was acceptable, in my view, to a majority of the community

[0:27:29] Voice 12: members duly passed but we went through a three-year process expensive time

[0:27:36] Voice 12: consuming instead of taking up that option in November we

[0:27:43] Voice 6: do hear yes and

[0:27:45] Voice 6: thank you yeah for it it is relevant because how the LTC makes decisions and

[0:27:55] Voice 6: what it considers it is changing and i think the shift the difficulty with that project

[0:28:01] Voice 6: not knowing some of the history and then being caught in some legislative

[0:28:07] Voice 6: um processes there were limited options for the ltc i'm not going to justify or let's not revisit

[0:28:13] Voice 6: it we hear your concerns and and thank you for them that is your yeah that's that's uh we're

[0:28:20] Voice 6: grateful to hear the the perspective for sure is there just before we go to second speakers

[0:28:27] Voice 6: is there anybody else who wishes to just local trust committee no okay second time um

[0:28:35] Voice 17: so to

[0:28:37] Voice 17: executive committee and trust council um something that we're all very mindful of here particularly

[0:28:43] Voice 17: after having a summer where i think we've had two days with rain since about mid-march

[0:28:47] Voice 21: that

[0:28:49] Voice 17: wildfire suppression is a is also a critical consideration as we drive along

[0:28:56] Voice 17: Gowland for example where it's now we've got of course that hasn't been trimmed in two years

[0:29:02] Voice 17: highly flammable there's lots of you know I live with somebody who

[0:29:09] Voice 17: worked on fire crews all across western Canada and you know comments whenever we go by that

[0:29:17] Voice 17: that that's a risk there that's a major risk there so forth and um you know we've seen 20,000 people

[0:29:26] Voice 17: evacuated um so i did participate three years ago two years ago three three in a webinar that

[0:29:34] Voice 17: was put on by islands trust for um fire smart um haven't heard anything since and there are

[0:29:41] Voice 17: There are resources on the Island Struggles site.

[0:29:44] Voice 17: If you go to a place, a community like West Vancouver,

[0:29:48] Voice 17: they have a dedicated,

[0:29:52] Voice 17: they have dedicated DPAs for fire suppression area,

[0:29:57] Voice 17: wildfire suppression areas.

[0:30:00] Voice 17: they have extensive resources in fact the islands trust brought in the fire chief from west vancouver

[0:30:07] Voice 17: to talk about fire smart

[0:30:08] Voice 21: so

[0:30:09] Voice 17: something that i think one groundwater sustainability and uh

[0:30:17] Voice 17: wildfire suppression are pretty much top of mind for a lot of people here thank you

[0:30:21] Voice 6: yeah i agree strengthening dpas or having some dpas for south pender i think yeah

[0:30:28] Voice 6: yeah, it's a potentially a good focus.

[0:30:35] Voice 6: No, any other comments? Okay.

[0:30:38] Voice 15: Yeah, yeah.

[0:30:39] Voice 15: Patrick Smith.

[0:30:43] Voice 15: In my mind,

[0:30:45] Voice 15: at the top of the future projects list should be water, most

[0:30:53] Voice 15: groundwater, especially,

[0:30:55] Voice 15: but also water catchment.

[0:31:03] Voice 15: My last, sitting in the ferry terminal two weeks ago,

[0:31:07] Voice 15: I saw two water tanker trucks going back to Victoria.

[0:31:12] Voice 15: And I was trying to estimate what those trucks held

[0:31:16] Voice 15: on 10,000 gallons each, I would think.

[0:31:20] Voice 15: And I saw another one of those trucks pass me by

[0:31:22] Voice 15: in South Pendry in June.

[0:31:24] Voice 15: When I see those trusses, I wonder who needs that water?

[0:31:30] Voice 15: Who's getting that water?

[0:31:31] Voice 15: Why are they out of water so soon?

[0:31:40] Voice 15: If there is going to be more developments and increased population here, what effect

[0:31:51] Voice 15: is that going to have on our groundwater and also there's enough rain that falls here between

[0:32:05] Voice 15: November and March to make a significant difference to how much water is available to us and so

[0:32:13] Voice 15: So, I think besides studying or making an extensive community groundwater plan,

[0:32:24] Voice 15: in addition to that should be water catchment in ponds, reservoirs, cisterns.

[0:32:32] Voice 15: If you want to, just to give some perspective, during the winter season,

[0:32:41] Voice 15: and go down to the bench on the Enchanted Forest Park there

[0:32:44] Voice 15: where the waterfall is and watch how much water is running into the ocean.

[0:32:49] Voice 15: Sit there and think about how many gallons a minute go into the ocean.

[0:32:54] Voice 15: Could we be saving that water?

[0:32:56] Voice 15: And as well, about fire suppression.

[0:33:00] Voice 15: We've been lucky so far, but what was it, 15 years ago,

[0:33:04] Voice 15: they had a major, very threatening fire on Galliano.

[0:33:08] Voice 21: And,

[0:33:09] Voice 15: you know, that could happen here.

[0:33:12] Voice 15: And to fight a fire like that, we need a heck of a lot of water.

[0:33:16] Voice 15: So at the top of my future projects list would be an examination or a groundwater, but also extensive water catchment.

[0:33:31] Voice 6: Excellent. Thank you for that feedback.

[0:33:33] Voice 6: Just before I go to that next comment, we have had a great discussion on Gabriola.

[0:33:39] Voice 6: and there is a draft policy in our draft OCP because trustees did specifically ask

[0:33:48] Voice 6: the issue of whether requiring rainwater catchment systems is a really tricky one

[0:33:56] Voice 6: because if you require a system but then it's not sized big enough or there's not enough

[0:34:01] Voice 6: roof to capture enough water for the duration of the summer you've got a really long drought

[0:34:06] Voice 6: or the person lives in a water abundant area and they would object to having an extra system

[0:34:14] Voice 6: mandated to put on the roof that's where we were like what is the balance here and so we actually

[0:34:19] Voice 6: requested and there's interesting wording here to incorporate freshwater capture and storage

[0:34:25] Voice 6: infrastructure such as cisterns and holding ponds other appropriate systems designed to retain

[0:34:32] Voice 6: fresh water from natural on island sources and so planners are alive to this um issue that it's not

[0:34:39] Voice 6: just plastic containers that should hold water but how can we encourage and incentivize holding

[0:34:45] Voice 6: ponds and swales and so on so some of that language is being worked into um a new ocp

[0:34:53] Voice 6: uh being drafted on gabriel so thanks for that comment and

[0:34:56] Trustee Evans: i also believe that we already have

[0:34:58] Trustee Evans: in our bylaws for any new development there is a mandated um attachment requirement so that that

[0:35:05] Trustee Evans: we have already gone one step in yeah but

[0:35:08] Trustee Evans: when we do undergo an ocp review then we can look at

[0:35:11] Trustee Evans: doing that

[0:35:11] Trustee Evans: further i'm

[0:35:13] Voice 6: sorry before i go to second speakers did you want to comment on that i was

[0:35:18] Voice 19: just going to follow up on that because mine is christina mccorry um when i got had the house

[0:35:24] Voice 19: built in 2009 I had rainwater collection off my roof and it has been remarkable. I mean you can

[0:35:33] Voice 19: either use it for the household, I saved it for my garden so I

[0:35:39] Voice 19: have more than enough and I'm not

[0:35:41] Voice 19: touching the well water and to be quite honest it was not that expensive. I

[0:35:46] Voice 19: mean it's not and I

[0:35:47] Voice 19: I have often wondered why it's not sort of new development people really need to put that in

[0:35:54] Voice 19: whichever way you're talking about but there's got to be something you know so that's I mean

[0:36:00] Trustee Evans: I'm in

[0:36:00] Voice 19: total favor of that mandate so okay like

[0:36:04] Trustee Evans: like and like I just said we already have it

[0:36:06] Trustee Evans: existing in our bylaw of today and

[0:36:08] Trustee Evans: that there is a minimum requirement I think it's

[0:36:12] Trustee Evans: like 18,000

[0:36:12] Trustee Evans: liters or it would depend on the size of the apartment no no that is minimum

[0:36:19] Voice 19: minimum

[0:36:22] Trustee Evans: so we have that in there now um but yeah we can look at yeah especially when it comes

[0:36:28] Trustee Evans: to the acp review taking a look and seeing how else we can better capture some of that

[0:36:34] Trustee Evans: okay thank you just a

[0:36:36] Voice 12: quick comment uh really happy to report that uh jpod and lpod

[0:36:42] went past yesterday uh just off brook's point in close the most incredible show that we've had

[0:36:52] Voice 12: in years here they obviously are getting food because they were breaching and slapping and

[0:36:59] Voice 12: celebrating um and it was inspiring to see and that does go to your point about this um

[0:37:09] Voice 12: expediting major projects and the impact on these endangered

[0:37:17] Voice 21: orcas.

[0:37:20] Voice 12: So I just wanted to

[0:37:21] Voice 12: report that there were over 30 people on Brooks Point

[0:37:25] Voice 6: sharing

[0:37:27] Voice 12: that celebration. It was quite

[0:37:28] Voice 12: amazing beautiful

[0:37:29] Voice 6: thank you for sharing that or

[0:37:32] Voice 12: 40 orcas beautiful

[0:37:35] Voice 17: yeah we were outnumbered

[0:37:38] Voice 6: good all

[0:37:39] Voice 6: right well if there's no more comments thank you very much for sharing and your comments

[0:37:44] Voice 6: they are very important for our decision making so uh with that i'll close the public um

[0:37:50] Voice 6: participation period and we'll move into the rest of our agenda so sorry

[0:37:58] Voice 6: scrolling you're getting slow at the end of term it's like glitching now a

[0:38:04] Voice 6: follow-up action list page 10 if we've got any updates from staff or trustees

[0:38:10] Voice 6: have any questions these are related to actions that have been requested by

[0:38:16] Voice 6: resolution or updates on um applications no

[0:38:22] Voice 7: updates from staff okay great so

[0:38:27] Voice 6: we have um

[0:38:30] Voice 6: minutes that have been adopted for your just for there for your information sorry i skipped

[0:38:41] Voice 6: over those minutes uh no delegations and no correspondence i think this is the first time

[0:38:46] Voice 6: Resolution of that meeting.

[0:38:48] Voice 6: Oh, we have a resolution with that meeting, sir.

[0:38:50] Voice 6: Did you have a comment?

[0:38:52] Voice 6: No, not a comment.

[0:38:52] Trustee Evans: It's just a record, yeah.

[0:38:56] Voice 6: No correspondence.

[0:38:58] Voice 6: And so we'll turn to our applications and referrals.

[0:39:01] Voice 6: We have two for consideration from North Pender and Saturna Islands.

[0:39:06] Voice 6: Page 11, North Pender Islands.

[0:39:11] Voice 6: Draft bylaw 240 and 241.

[0:39:18] Voice 6: No to see considers their interests unaffected.

[0:39:20] Voice 6: we may reply so i think that that is the case from me um i did read them

[0:39:27] Voice 21: um

[0:39:28] Voice 6: i had no concerns

[0:39:31] Voice 6: so this is for increasing affordable non-market worker housing alternatives on north bender

[0:39:36] Voice 21: i

[0:39:37] Voice 6: know that that's a need

[0:39:41] Voice 9: yeah i have no concerns um okay it's it's uh appreciate putting the

[0:39:50] Voice 9: on some of these bigger issues because we can learn and or prepare and or pick up issues

[0:39:58] Voice 9: that we may also need to look at.

[0:40:01] Trustee Evans: Great, okay I can move that along please too. I move that

[0:40:06] Trustee Evans: where is the menu I can just make it up I suppose. I move that the South Penn DARE LTC considers their

[0:40:15] Trustee Evans: interests unaffected by

[0:40:17] Trustee Evans: Sorry,

[0:40:18] Voice 6: respond to the North

[0:40:19] Voice 6: Pender. It's the first one there.

[0:40:22] Trustee Evans: That South Pender

[0:40:23] Trustee Evans: Island Local Trust Committee respond to North Pender

[0:40:25] Trustee Evans: Island Local Trust Committee that their interests are

[0:40:27] Trustee Evans: unaffected by draft bylaws

[0:40:29] Trustee Evans: 240 and 241.

[0:40:31] Voice 6: Good. Seconder?

[0:40:34] Voice 6: Seconded by

[0:40:35] Voice 6: Trustee Falk. Any discussion?

[0:40:38] Voice 6: All those in favour?

[0:40:39] Voice 6: And that is carried.

[0:40:42] Voice 6: We have a second one.

[0:40:45] Voice 6: Saturnus

[0:40:49] Voice 6: Here, bylaw number 146, this is the notice of the oral process for community planning.

[0:41:01] Voice 6: Where is the drop?

[0:41:02] Voice 6: There it is.

[0:41:05] Voice 6: Oh, so it's about the 30 days notice for entry to property subject to bylaw enforcement investigation.

[0:41:14] Trustee Evans: That is, I have, I don't have an issue with that if that's what they feel that they need.

[0:41:21] Trustee Evans: Yeah, I

[0:41:21] Voice 9: have no concerns.

[0:41:23] Voice 6: So if someone can move that motion number one.

[0:41:27] Voice 21: I

[0:41:28] Trustee Evans: move that South Panda Island Local Trust Committee respond to Saturna Island Local Trust Committee that interests are unaffected by draft bylaw 146.

[0:41:47] Voice 6: We have no local trust committee projects and so moving into reports they are all attached

[0:41:55] Voice 6: for review.

[0:41:57] Voice 6: Item 16.6 we typically hear if there's a reconciliation relationship building report is there anything

[0:42:05] Voice 6: thing that um you wanted to share with us

[0:42:12] Voice 9: i'm

[0:42:14] Voice 6: just on the agenda yeah no sorry we're about

[0:42:16] Voice 6: saying i thought we're going to talk have a discussion yes you're right i'm just like

[0:42:22] Voice 6: skip skip skip yep no no no slow down toby

[0:42:27] Voice 5: thing

[0:42:28] Voice 6: i wanted to talk about active projects and future projects yeah apologies pausing rate

[0:42:35] Voice 6: That's

[0:42:35] Voice 12: good, because Monica is the one who said she wanted to present the report and

[0:42:41] Voice 12: she's coming at 11.30, so I would have

[0:42:45] Voice 12: done it, but she was objected.

[0:42:47] Voice 12: Thank you.

[0:42:48] Trustee Evans: Thank you, trustees.

[0:42:49] Trustee Evans: So I have a couple of, based on what you had said earlier, I've got a couple of recommendations

[0:42:55] Trustee Evans: to combine a couple of these that I would love to do anyway.

[0:42:59] Trustee Evans: Okay.

[0:42:59] Trustee Evans: Sounds good.

[0:43:00] Trustee Evans: um so looking at the future projects report we have uh one for and there are no particular order

[0:43:09] Trustee Evans: so we've got a development permit areas to review potential and existing permit development areas

[0:43:15] Voice 21: and

[0:43:16] Trustee Evans: you have another one of the sea level rise and shoreline erosion as well as a shoreline review

[0:43:21] Trustee Evans: project and i think be good to combine those two together and just call that a shoreline review

[0:43:27] Trustee Evans: project and then include the the description in the sea level rise so

[0:43:35] Trustee Evans: that if they're put together do you need me to make motions to these I don't know

[0:43:41] Voice 4: I think as long as they're captured in the minute and I'm actually going to do

[0:43:43] Voice 4: them right now okay but if there's if we're just amending the ones are there

[0:43:48] Voice 4: yeah I can do that but if you'd like to say remove one or add one let's catch

[0:43:53] Voice 4: that perhaps in a motion. Okay. Can I ask a question?

[0:43:58] Voice 9: Yeah. So one and two, you're...

[0:44:01] Trustee Evans: No, one, sorry, two and six.

[0:44:04] Voice 9: Okay.

[0:44:06] Trustee Evans: So basically this, I think two can be counted under six.

[0:44:11] Voice 19: Okay, got it. So

[0:44:12] Trustee Evans: six being the shoreline

[0:44:13] Trustee Evans: review project and number

[0:44:15] Trustee Evans: two being sea level rise and shoreline erosion. Yeah, got it.

[0:44:18] Trustee Evans: I think that's

[0:44:20] Trustee Evans: a part of a shoreline review project so if

[0:44:23] Trustee Evans: you put that together then whoever the LTC is that

[0:44:25] Trustee Evans: comes in next can take a look at that and they can do a subsection of that or they can take a look

[0:44:31] Trustee Evans: however you want to do it the other one I'm thinking that could be combined would be number

[0:44:39] Trustee Evans: three and number seven so number three being first nation language consider OCP amendment to include

[0:44:48] Trustee Evans: food and more fulsome historical accounting of First Nations and number seven being the

[0:44:54] Trustee Evans: target OCP review. So those two I think can be combined because there will be additional

[0:45:00] Trustee Evans: things that be going on so that this is not this is highlighted as something to to take

[0:45:06] Trustee Evans: into account.

[0:45:12] Voice 9: not sure about um rationale for that quite we

[0:45:17] Trustee Evans: just have number seven just says target ocp review

[0:45:20] Voice 21: number

[0:45:21] Trustee Evans: three says in an ocp to to make an ocp amendment to include the um the historical

[0:45:29] Trustee Evans: accounting that we have received but we haven't gotten to to put in yet

[0:45:35] Voice 9: yeah i just want to make

[0:45:36] Voice 9: sure there's not something lost in that. Yeah, I can certainly see that. I just want to make

[0:45:45] Voice 9: sure that we don't lose something by combining it, and it gives it more tension kind of thing

[0:45:51] Voice 9: having it on a separate thing, but yeah I'm okay with it.

[0:45:56] Voice 6: So advice from staff perhaps?

[0:45:59] Voice 4: I believe if I can remember this was placed, the First Nation language was placed on the

[0:46:05] Voice 4: future project list to really um address the introductory statement in the ocp so i can i

[0:46:14] Voice 4: understand how it could be you know as part of a targeted ocp review um my guess is that the

[0:46:22] Voice 4: south pender ltc um being permitted to start a targeted ocp review is more than likely not

[0:46:32] Voice 4: going to happen in the next few fiscals because there's other um ltcs or lta's that need their

[0:46:39] Voice 4: ocps updated so there may be a rationale is to keep the first nation language as its own separate

[0:46:45] Voice 4: item because then that could be addressed through a minor project just want to

[0:46:50] Voice 4: place that there

[0:46:51] Voice 4: as a thought yes

[0:46:52] Voice 21: thank you okay

[0:46:54] Voice 6: then uh leave that one other consideration might be that development

[0:46:59] Voice 6: permit areas um is is a bucket in which you might have raptor's nest mapping and so many such

[0:47:10] Voice 6: wildfire but i don't think you know having more than two dpas there's lots of mapping involved

[0:47:17] Voice 6: that they would each have to be a separate project potential probably so i don't i don't know if

[0:47:24] Voice 6: development permit areas is useful review of existing potential because that looks like a

[0:47:29] Voice 6: scoping project and then you have raptors and nest mapping which would be okay let's initiate that

[0:47:36] Voice 6: and then a shoreline review project that would result in a dpa as well so how do we

[0:47:43] Voice 6: like we can't do everything at once and the ltc will only be able to do one project at a time

[0:47:48] Voice 14: we

[0:47:49] Voice 6: just leave it as the scoping the raptor's nest wildfire those are all different projects

[0:47:58] Voice 6: what do you

[0:47:58] Voice 4: think um my advice would be to certainly add as part of the potential future

[0:48:05] Voice 4: projects list the wildfire dpa it's the first i've heard of it i'm so

[0:48:10] Voice 4: excited to look into it

[0:48:11] Voice 4: so i think that should be added but what you could do as you mentioned the projects on the

[0:48:17] Voice 4: list most of them involve potentially a DPA so what you could do is under targeted OCP review

[0:48:24] Voice 4: put one of those activities as reviewing existing potential DPAs because a targeted OCP review could

[0:48:30] Voice 4: address that that's

[0:48:33] Trustee Evans: something to keep in mind and then if they wanted to do like because it's

[0:48:38] Trustee Evans: already on here update the Raptor Nest mapping that could just be a minor project absolutely

[0:48:43] Trustee Evans: So we can leave

[0:48:45] Voice 14: that as separate

[0:48:45] Trustee Evans: and minor, and we can have the wildfire mapping as minor?

[0:48:50] Trustee Evans: Yes.

[0:48:51] Trustee Evans: Okay. So then under targeted OCP,

[0:48:58] Voice 14: put

[0:48:59] Trustee Evans: in review existing and potential development permit

[0:49:01] Trustee Evans: areas, because that sounds quite major.

[0:49:03] Trustee Evans: Yes.

[0:49:04] Trustee Evans: Okay. So we can combine those two.

[0:49:06] Trustee Evans: I will. And that's been done.

[0:49:08] Trustee Evans: and then um as an additional minor have the wildfire mapping wildfire

[0:49:18] Voice 6: resilience dpa is

[0:49:19] Voice 6: what it's been called on salt spring there is some work that's been done with i don't know

[0:49:28] Voice 6: if it's a conservation decisions lab but salt spring had started a dpa project about wildfire

[0:49:34] Voice 6: our resilience and we'd need advice from regional planning manager and the team about whether that's

[0:49:43] Voice 6: sort of a trust-wide project and if there's partnerships and agreements with say a school

[0:49:48] Voice 6: or a university and it's bigger than just this area right so it's the same with shoreline review

[0:49:55] Voice 6: I mean there's no point in doing a limited shoreline review if the entire trust area needs

[0:50:01] Voice 6: that so i'm not sure how that works with but i think just highlighting it as that's a need

[0:50:08] Voice 6: wildfire resilience dpa oh

[0:50:10] Voice 18: i see the planning manager has come on screen hello mary hi nice

[0:50:15] Voice 13: to see everybody um i heard you reference me and i'm just listening in the background and i

[0:50:20] Voice 13: i think uh through the chair if i could i could add maybe a little bit of context to what you're

[0:50:24] Voice 13: talking about toby and that um we have been looking at um the some adjustments to the way

[0:50:31] Voice 13: that we do um some of the longer range planning work in terms of um our regional planning team

[0:50:37] Voice 13: and how we interact with all the island planners um such as kim and or sorry uh planner stockdale

[0:50:44] Voice 13: and um uh so yeah the the sort of trajectory that we're currently on uh is really to look

[0:50:53] Voice 13: at more comprehensive OCP reviews because we as a team and as an organization, there's been a

[0:51:00] Voice 13: commitment under policies to keep our OCPs up to date and to use the best information, etc. So

[0:51:09] Voice 13: we are working on a way to really do that because many of ours are quite out of date. And oftentimes

[0:51:16] Voice 13: these targeted reviews actually in the end do become comprehensive reviews because just every

[0:51:22] Voice 13: issue is often quite connected to the other. So that's one kind of comment is I almost might

[0:51:29] Voice 13: suggest you could say comprehensive review to be consistent with sort of how the policy

[0:51:34] Voice 13: is evolving and the structures and supports that we're building here. And the other thing to

[0:51:42] Voice 13: think through and we have been thinking through is really trying to be effective and efficient in

[0:51:48] Voice 13: in terms of doing some of the baseline data work where we can having efficiencies like if we know

[0:51:54] Voice 13: we're going to be working next year in South Pender or whichever you know North Pender you know

[0:51:57] Voice 13: can we do maybe some shoreline work that as we work with Salt Spring and potentially Galliano

[0:52:04] Voice 13: but maybe get the data for the whole area this kind of thing to develop models that then can

[0:52:10] Voice 13: be adopted as minor projects so this is I know I hope I'm speaking in a way that's understandable

[0:52:16] Voice 13: But like, because there's a lot of thinking that's been going into this to more sort of address the policies that the Trust Council has adopted in order to really make sure that we're, you know, using best efficient use of resources while being, you know, sensitive to context, different contexts on different islands.

[0:52:34] Voice 13: specifically on the hazard sort of the the wildfire hazard one thing that we have been

[0:52:40] Voice 13: encountering when we have started doing some digging on salt spring is that the sea the

[0:52:45] Voice 13: capital regional district does has had has some we think really quite good information

[0:52:50] Voice 18: so

[0:52:50] Voice 13: this might be an example where they also have it for actually other islands and so we're doing

[0:52:56] Voice 13: we're going to try to do that but the idea is that this team not only are they doing comprehensive

[0:53:01] Voice 13: or reviews, but they're trying to really build our sort of understandings data-wise, technical-wise

[0:53:06] Voice 13: across. So, and also some of the best practices and model type policies, recognizing there's

[0:53:13] Voice 13: always that local context, but, and such that you could have minor projects that can go ahead

[0:53:21] Voice 13: and adopt some of these or use some of that baseline information that would already be

[0:53:26] Voice 13: gathered. So there's this sort of like, when is it a minor? When is it a major? And which team

[0:53:30] Voice 13: is kind of working on it within so i just wanted to kind of give you that that context obviously

[0:53:34] Voice 13: there's still a lot to work out but we have been making these types of adjustments just with the

[0:53:39] Voice 13: end goal of trying to really you know better better serve the serve the needs and the interests

[0:53:45] Voice 13: of all the islands as well as possible okay

[0:53:48] Voice 6: that's really helpful um rpm stories are um so i have a

[0:53:53] Voice 6: question that if you are engaging you know with all the ltcs in the south southern area and then

[0:54:02] Voice 6: the capital regional district may have some information or data that could be useful in

[0:54:07] Voice 6: certain ways then also the health of the ocp sort of that um that matrix of like where where is it

[0:54:18] Voice 6: critical that this ocp be updated and how long has it been since it's updated if the if this um

[0:54:24] Voice 6: south bender ltc could request the regional planning team to provide a report early in the

[0:54:31] Voice 6: next term about sort of the status of you know that would help it prioritize and would help the

[0:54:41] Voice 6: conversation between the regional planning team and senior staff and the incoming ltc and the

[0:54:47] Voice 6: the community to understand so they're not just asking for something and then they have to wait

[0:54:51] Voice 6: for another report to come back and go well that can't start until this is done that sort of data

[0:54:57] Voice 6: gathering is necessary so knowing that you know the community is interested in shoreline review

[0:55:04] Voice 6: in first nations acknowledgement in wildfire resiliency and updating dpas could we have a

[0:55:14] Voice 6: report potentially let's say for you know winter maybe november as as the the new trust committee

[0:55:24] Voice 6: comes in that that could articulate well here's what we need to consider to for this to be

[0:55:32] Voice 6: considered as a minor project or for that to be advanced as a major project that would then give

[0:55:37] Voice 6: of the ltc the information it needs i'm

[0:55:41] Voice 4: happy to answer that rpm stories if you like sure but um

[0:55:45] Voice 4: i don't know why i was looking at your screen um in the past what general what we have done

[0:55:52] Voice 4: generally when a new term starts is the first ltc meeting um ltc is generally fresh so what we

[0:56:03] Voice 4: recommend the LTC ask from the staff is to put together a work program staff

[0:56:08] Voice 4: report we go over the difference between a minor and major project and also what

[0:56:13] Voice 4: is currently on either the projects list or future project list and we also then

[0:56:19] Voice 4: dive into each topic and the considerations of the LTC may want to

[0:56:24] Voice 4: consider so with that when the planner goes over this future project list they

[0:56:31] Voice 4: would be providing the ltc with you know is it a minor is it a major you know what's been what the

[0:56:37] Voice 4: rpc has been working on and how that may influence the ltc's decision on a certain topic so those

[0:56:44] Voice 4: reports will be coming um to each ltc generally i would imagine in the new year um because of the

[0:56:53] Voice 4: new ltc asked for that information in november staff should have that ready for the february

[0:56:58] Voice 4: healing

[0:56:58] Trustee Evans: okay so if we were to ask for that too so you're saying like um in the november meeting

[0:57:05] Trustee Evans: you'll go over everything yes and then what we've currently got on here yes sort of being like um

[0:57:10] Trustee Evans: okay well uh like uh number but based based on the information that we have and and what we've

[0:57:17] Trustee Evans: received thus far number three first nations language and the ocp would be considered a minor

[0:57:23] Trustee Evans: project and it's feasible to move forward because we have yes pretty much everything you just have

[0:57:27] Trustee Evans: have to pull the trigger let's crack on with it whereas number four is a major and this is all of

[0:57:34] Trustee Evans: the things that you have to have in place before you can get started and if you want to proceed

[0:57:38] Trustee Evans: with this this is what you need but there's another major one which may be a little shorter

[0:57:42] Trustee Evans: duration and you may be able to get it through at this term versus running it over to you absolutely

[0:57:47] Voice 4: yeah and

[0:57:48] Voice 4: the reason why staff don't recommend the ltc making that recommendation to staff now

[0:57:53] Voice 4: is the LTC may change in November.

[0:57:56] Voice 4: So the LTC may, you know,

[0:57:57] Voice 4: remove some items or add new items.

[0:58:01] Voice 4: So we don't

[0:58:02] Trustee Evans: prepare that for the incoming.

[0:58:04] Trustee Evans: You know, let's tell them what it is.

[0:58:06] Trustee Evans: And then they say,

[0:58:06] Trustee Evans: we would like you to move through it.

[0:58:08] Voice 4: Absolutely.

[0:58:08] Voice 4: Okay.

[0:58:09] Voice 4: All right.

[0:58:11] Voice 4: Is that anything else RPM

[0:58:13] Voice 4: stores or did I?

[0:58:14] Voice 13: No, that's great.

[0:58:15] Voice 13: Thank you, planner.

[0:58:16] Voice 13: Awesome.

[0:58:17] Voice 4: Okay.

[0:58:18] Voice 4: So let's back to the review.

[0:58:19] Voice 4: Do we need to give you any more information on RPM?

[0:58:23] Voice 4: Or sorry.

[0:58:24] Voice 4: Yeah, so one direction I would like is for the LTC to add on the future project list, something in regards to a wildfire resiliency project.

[0:58:37] Voice 4: Yes.

[0:58:39] Trustee Evans: So that was, we were looking at a DPA for that, correct?

[0:58:43] Trustee Evans: So that would go under DPAs.

[0:58:46] Trustee Evans: I think you'd add it

[0:58:47] Voice 4: as its own discrete potential project.

[0:58:50] Voice 6: through

[0:58:50] Voice 4: the chair i did kind of quickly put something together and the ltc could ask staff

[0:58:56] Voice 4: to add wildfire resiliency to the future projects list and under activity what i wrote is to review

[0:59:05] Voice 4: wildfire resiliency through regulations policy and development permit area perfect so the actual

[0:59:13] Voice 4: motion would just be for the LTC to direct staff or request staff to add wildfire resiliency to the

[0:59:21] Voice 4: future projects list.

[0:59:23] Voice 21: Okay I'll

[0:59:25] Voice 9: make that motion. So let the staff add wildfire resiliency to the

[0:59:32] Voice 9: future projects list. Fantastic I'll second.

[0:59:36] Voice 6: Yep so typical language request staff but yes we got

[0:59:40] Voice 6: Got that, Lisa, I'm sure. Did you capture that all right?

[0:59:44] Voice 16: Yes, sure, Elliot. I have that. Thank you.

[0:59:46] Voice 6: Thank you. Seconded by Trustee Evans. And any discussion? All those in favor? That is carried.

[0:59:54] Voice 6: Want to remove anything? You said combining is fine.

[0:59:58] Voice 6: Combining is fine. One thing the LTC...

[1:00:00] Voice 4: may want to consider is removing the word target from target OCP review as RPM stores are said

[1:00:07] Voice 4: generally targeted OCP reviews turn into full OCP reviews yes so we can remove the word target or

[1:00:14] Voice 4: we can keep it on if you like but generally what that means is a full OCP review yes I will remove

[1:00:20] Voice 4: the word target then I'm okay with that do you need to yeah no that's

[1:00:23] Voice 4: fine good

[1:00:25] Trustee Evans: all right and

[1:00:27] Voice 6: And then under that, it was scoping development permit areas?

[1:00:32] Voice 4: Yeah, so under that, what I've said is one topic,

[1:00:35] Voice 4: reviewing of existing and potential development permit areas.

[1:00:39] Voice 4: So that's just saying one of the topics could be this.

[1:00:42] Voice 4: And then as, you know, the new LT comes in,

[1:00:48] Voice 4: they could add additional topics if required.

[1:00:50] Voice 4: But I just want to make sure that was stated as one topic,

[1:00:53] Voice 4: not like this is the only topic.

[1:00:55] Voice 5: No, yeah.

[1:00:58] Voice 4: I could also add, if the LTC likes, and this is just done informally, and to address any other OCP-related policies in the future projects list.

[1:01:12] Voice 4: So we could also potentially pull in some of those other ideas from the future.

[1:01:16] Voice 4: We could

[1:01:17] Trustee Evans: also just put in the beginning, including.

[1:01:19] Trustee Evans: Yes, there you go.

[1:01:20] Trustee Evans: So if you just add the word including, then it's an OCP review including this.

[1:01:24] Trustee Evans: Yeah.

[1:01:26] Voice 21: and

[1:01:26] Trustee Evans: then the OCP review can be whatever it is that the incoming trustee wants to do yeah

[1:01:34] Voice 5: so

[1:01:36] Voice 6: is there any reordering uh it's not really an organization thing

[1:01:42] Trustee Evans: it's just a list it's just

[1:01:43] Trustee Evans: so I'm I wouldn't I wouldn't spend the time right now because okay

[1:01:50] Voice 7: so any further discussion on

[1:01:57] Voice 6: future projects or anything else to add

[1:01:59] Trustee Evans: no I may come back after we've done the bylaw

[1:02:03] Trustee Evans: policy to remove um the active projects item after we've had that discussion if i can

[1:02:14] Voice 21: have

[1:02:15] Trustee Evans: that well it's on hold

[1:02:19] Trustee Evans: it's not it's not an active project so but this may become irrelevant

[1:02:23] Trustee Evans: so if that becomes irrelevant if we're able to adopt the bylaw changes this becomes irrelevant

[1:02:30] Trustee Evans: should be removed. Okay

[1:02:39] Voice 3: so

[1:02:42] Voice 6: with that we'll move

[1:02:45] Voice 6: carefully into the rest of the report section

[1:02:48] Voice 6: 16.2 we've got an applications report, trustee and local expense report, we'll be discussing budget

[1:02:55] Voice 6: at 17.3, adopted policies and standing resolutions that could change based on our discussion of the

[1:03:04] Voice 6: the Bi-Law Compliance Enforcement Policy and Local Trust Committee web page.

[1:03:11] Voice 6: And now we

[1:03:11] Voice 6: get to 16.6, just in time for Monica, if you are able to share.

[1:03:18] Voice 6: Thank you so much for being here today and giving a community report.

[1:03:26] Voice 1: So this is the Reconciliation and First Nations Relationship Building Report.

[1:03:31] Voice 1: important. The Wissanich community relationship has grown in scope and depth over the last 12 years

[1:03:42] Voice 1: under the guidance of Wissanich elders. The elders ensure that our work together is carried out with

[1:03:50] Voice 1: recognition of Wissanich territorial rights and respect for Wissanich cultural values and

[1:03:56] Voice 1: and practice.

[1:03:58] Voice 1: Earl Claxton Jr. has been a key elder

[1:04:01] Voice 1: who has generously shared his cultural knowledge

[1:04:04] Voice 1: and guidance with the Stayus Pender community.

[1:04:08] Voice 1: Earl has led many ethnobotany walks,

[1:04:11] Voice 1: sharing his expertise in indigenous plants

[1:04:14] Voice 1: and medicines with islanders.

[1:04:17] Voice 1: Earl played a key role in identifying the historical

[1:04:20] Voice 1: Camas and Chocolate Lily Legacy Garden at Gowland Point

[1:04:24] Voice 1: that will be recognized with the installation of two Osanich-inspired cultural panels this fall.

[1:04:33] Voice 1: Perhaps Earl's most memorable contribution is through his many traditional open-fire salmon bakes and cultural pit cooks.

[1:04:41] Voice 21: His

[1:04:42] Voice 1: many pit cooks and salmon feasts with the tender school students

[1:04:45] Voice 1: gave students a hands-on experience with food preparation

[1:04:50] Voice 1: and a cultural lesson with the stories shared at these all-day events.

[1:04:55] Voice 1: The Pender School honored Earl on June 18th, National Indigenous Peoples Day,

[1:05:03] Voice 1: with a day-long special recognition ceremony, including a slideshow prepared by Ben McConkie and Principal Marco Landau,

[1:05:15] Voice 1: a

[1:05:15] Voice 21: series

[1:05:17] Voice 1: of learning stations prepared by the students and teachers, and a school assembly

[1:05:22] Voice 1: where Earl was gifted with a carved paddle signed by all the students. And I believe the paddle was

[1:05:29] Voice 1: made in the school shop. In

[1:05:33] Voice 1: August 2026, for the seventh consecutive year, a group of the same

[1:05:39] Voice 1: at you, made the journey in two canoes from the Saanich Peninsula to the dock near their

[1:05:46] Voice 1: reserve land at Hay Point on South Kendra. Over two days, the 16 young men and women

[1:05:54] Voice 1: set the shoal, the reef net, near the mouth of Bedwell Harbour in the Pelkey family's traditional

[1:06:01] Voice 1: fishing area connected to the village of Honolulu, where the poet school resort is today. The youth

[1:06:09] Voice 1: camped at the reserve. They were accompanied by elders in motorized boats who assured their safety

[1:06:16] Voice 1: in canoes on the water. Successive generations of young Wissanich are learning the technology of

[1:06:24] Voice 1: making the reef nets and then deploying them between the two canoes. The four panel art and

[1:06:32] Voice 1: history installation at the waterfront of Poets Cove illustrates the setting of the reef net and

[1:06:38] Voice 1: and how its construction allowed for the escape

[1:06:41] Voice 1: of the leading salmon,

[1:06:43] Voice 1: which assured biodiversity was conserved

[1:06:46] Voice 1: in the salmon that went on to spawn in the Fraser River.

[1:06:50] Voice 1: That's a

[1:06:50] Voice 1: really important

[1:06:51] Voice 21: piece

[1:06:52] Voice 1: of that technology.

[1:06:55] Voice 1: Volunteers from the STAIS Truth and Reconciliation Circle

[1:06:58] Voice 1: acknowledged the work of the ReefNet youth and elders

[1:07:02] Voice 1: with a potluck supper on Sunday, August 9th

[1:07:05] Voice 1: at the Pender School.

[1:07:06] Voice 1: school many thanks to the school for hosting the evening thank

[1:07:12] Voice 6: you so much for that um

[1:07:14] Voice 6: could you email uh the ltc that and we can send it to them in the paper

[1:07:20] Voice 6: i missed that i'm so sorry thank you

[1:07:24] Voice 2: you have excellent an electronic copy

[1:07:28] Voice 2: people yeah good how do you do this okay

[1:07:30] Voice 6: thank you so much okay and so there is a concert

[1:07:40] Voice 6: unstressed conservancy report uh as well in the agenda these quarterly reports um are typically

[1:07:47] Voice 6: given to trust council first um but i had asked that they be also advanced to the local trust

[1:07:55] Voice 6: committees because not everybody was seeing them and so that's why it's dated March 2026 that's

[1:08:01] Voice 6: the report that traveled to council but just for the LTC's information they'll start being in the

[1:08:07] Voice 6: agendas here so just want to pause it's 11 40 does anyone need a bio break before we get into new

[1:08:15] Voice 6: business and um there's two requests for decisions good right let's move into item 17.1

[1:08:25] Voice 6: on page 35 the public notification bylaw number 131 which is coming back for our consideration

[1:08:33] Voice 6: um i can offer a few words because i i was at executive committee when when they had to give

[1:08:42] Voice 6: the well served notice that it would not be adequate the proposed by law for the proposed

[1:08:53] Voice 6: methods public notifications and so that's coming back to

[1:08:57] Voice 5: the trust

[1:08:58] Voice 6: committee today for this

[1:09:00] Voice 6: direction

[1:09:00] Trustee Evans: okay so

[1:09:02] Trustee Evans: um it's uh i think i'd like to propose the same as what we did at trust council

[1:09:08] Trustee Evans: as the alternative. So part of the reason that we did not want to have the public notifications

[1:09:19] Trustee Evans: only posted electronically via the website and social media is not everybody on South

[1:09:25] Trustee Evans: Canada has stable access to internet, especially in the winter months. And that was also discussed

[1:09:34] Trustee Evans: at Trust Council where this was done at the council level and as with Trust Council having it

[1:09:41] Trustee Evans: posted then at a community website or what was it online or print newspaper that was the one that

[1:09:48] Trustee Evans: was chosen I think that would be more suitable for South Pender residents to make sure that

[1:09:56] Trustee Evans: everyone has access to the notices that come out so i would like to propose that we mirror

[1:10:06] Trustee Evans: trust council decision and go with the online or print newspaper um

[1:10:11] Voice 6: is there a print newspaper

[1:10:13] Voice 6: that circulates every month yeah on southbounder yeah and a post okay

[1:10:19] Voice 14: on

[1:10:20] Voice 6: our stock building

[1:10:21] Voice 6: do you honey i don't i just

[1:10:25] Voice 4: want to make sure so i don't want to make sure that the pender post

[1:10:29] Voice 4: would satisfy this um and i i believe before it was the driftwood as it had to

[1:10:36] Voice 4: happen twice in a month but i'm not sure if that changed um i

[1:10:48] Trustee Evans: think it had to be um

[1:10:49] Trustee Evans: yeah so trust council that online or print the issue being is not everybody has online access

[1:11:00] Trustee Evans: and even when even those that do it's not stable so that makes having two that it's only done via

[1:11:08] Trustee Evans: online easily becomes inaccessible to and and that doesn't meet the criteria so we have to

[1:11:15] Trustee Evans: have something that's not online through

[1:11:18] Voice 4: the chair with the ltc's bill be still or still support the

[1:11:23] Voice 4: online or print newspaper if it was the driftwood because it meets the if it did meet the um you

[1:11:29] Voice 4: made the pender post no i'm just wondering i what i would have to do is go back to the director of

[1:11:36] Voice 4: legislative services to see if pender post would satisfy that requirement my worry is that it may

[1:11:43] Voice 4: not and the default is the Drickwood and would the LTC still be okay with the Drickwood being

[1:11:49] Trustee Evans: the newspaper because it is um that's not a local newspaper though well this is the issue yeah but

[1:11:56] Voice 6: it may not be frequent enough and that's what I have to go for the

[1:11:59] Voice 6: two required notices and these

[1:12:01] Voice 6: are these are just so I'm more clear these are just for trust council requirement notice these

[1:12:08] Voice 6: these are like administrative bylaws are they not they're not um

[1:12:14] Voice 4: well this is for public

[1:12:17] Voice 4: notification so my understanding is public notification would be uh for if there was

[1:12:23] Voice 4: a rezoning application or a tup those applications also are posted to community boards and also to

[1:12:32] Voice 4: surrounding property owners um yeah but public notification i would assume would also and i

[1:12:38] Voice 4: I would assume would also involve the posting of the LTC, I believe, schedule?

[1:12:45] Voice 6: I mean, the problem is if you name the newspaper

[1:12:48] Voice 6: and then the newspaper doesn't publish frequently

[1:12:53] Voice 6: and that means it's not reliable,

[1:12:56] Voice 6: then this will come back to the new LTC

[1:12:59] Voice 6: and you still don't have the bylaw.

[1:13:01] Trustee Evans: So we have

[1:13:03] Trustee Evans: to have something that's not online as an option.

[1:13:06] Voice 6: That's fine.

[1:13:07] Voice 6: Yeah.

[1:13:09] Voice 6: But the direct email or mail-out was not a suitable method due to unacceptable risk, costs, and bigness.

[1:13:19] Voice 6: So we have to pick something that is...

[1:13:21] Trustee Evans: Even though this was one of the options to pick.

[1:13:26] Voice 4: I agree. It's misleading, the options in the original RFD.

[1:13:30] Voice 4: And it's in here as well.

[1:13:31] Trustee Evans: Absolutely.

[1:13:31] Trustee Evans: As an option to pick.

[1:13:32] Trustee Evans: Absolutely.

[1:13:33] Trustee Evans: And we picked one of the options.

[1:13:34] Trustee Evans: I agree.

[1:13:35] Trustee Evans: No, we picked three options.

[1:13:37] Trustee Evans: No,

[1:13:37] Voice 6: these are the options right here.

[1:13:39] Voice 6: sorry please don't interrupt but i'm trying to clarify something the south fender ltc chose

[1:13:46] Voice 6: three options that means all three have to be satisfied when it's in your bylaw and then you

[1:13:53] Voice 6: need to change your bylaw and that's what the unacceptable cost and the vagueness was is it

[1:13:58] Voice 6: email or is it mail out and so the director sent it back saying you can only choose two

[1:14:05] Trustee Evans: says here this is one of the options direct email or mail out as an option so you that that

[1:14:12] Trustee Evans: that is the option provided to

[1:14:14] Voice 6: us i understand so the ltc chose three methods

[1:14:19] Trustee Evans: we had two on there we had the honest trust website and direct email or mail out sorry but the

[1:14:30] Trustee Evans: The LTC returned three methods, not two.

[1:14:35] Trustee Evans: That was previous, and then we changed it to two, and it

[1:14:38] Voice 6: came back again.

[1:14:39] Voice 6: Okay.

[1:14:40] Voice 6: So unless you want to come back again, I suggest you go with the recommended motion.

[1:14:44] Voice 6: Can't do that.

[1:14:46] Voice 6: We

[1:14:47] Trustee Evans: have to have an option that is not online, because that becomes inaccessible to this community.

[1:14:55] Trustee Evans: So how often is the Pender Post published?

[1:14:58] Trustee Evans: Once a month.

[1:14:59] Trustee Evans: so that doesn't meet the criteria which is why we went with direct email or mail out

[1:15:08] Voice 3: uh

[1:15:08] Voice 13: through the chair may i just uh interject uh lisa has something to um contribute i think that

[1:15:13] Voice 13: might be helpful here thank

[1:15:15] Voice 18: you thank

[1:15:19] Voice 16: you um chair elliott uh you might recall this came

[1:15:24] Voice 16: back to the liskiti ltc as well and you wouldn't be aware but it also went back to the denman ltc

[1:15:30] Voice 16: and i believe the liskiti i know for sure the dem and ltc chose a monthly print publication

[1:15:37] Voice 16: they didn't specify which one they just said monthly print publication and that was approved

[1:15:42] Voice 16: i believe the liskiti ltc also specified a monthly print publication okay

[1:15:49] Voice 6: we can give that a try

[1:15:50] Voice 6: yeah so the wording for that should be down in the album there's

[1:15:58] Voice 6: thank you uh lisa that was helpful yeah excellent all right my computer is just

[1:16:10] Voice 6: glitching all over the place so i can't seem to get to the right page slow down page 38

[1:16:17] Voice 6: so then can i make a motion but we still have to rescind and then go through okay yeah so the

[1:16:33] Voice 6: recommended motion filled down and then we would replace two probably you want to not use the

[1:16:40] Voice 6: social media and replace it with uh in the monthly publication

[1:16:44] Trustee Evans: correct okay so i move that south

[1:16:49] Trustee Evans: panda island local trust committee rescind third reading of bylaw number 131 cited the south panda

[1:16:54] Trustee Evans: island local trust committee public notification bylaw number 131 2025 do

[1:17:02] Voice 6: i have a seconder

[1:17:03] Voice 6: i'll

[1:17:03] Trustee Evans: second that second

[1:17:04] Voice 6: about trust default any discussion all those in favor that is carried

[1:17:10] Voice 6: um

[1:17:13] Trustee Evans: i move that south panda island local trust committee amend bylaw number 131 cited as south

[1:17:20] Trustee Evans: panda island local trust committee public notification bylaw number 131 2025 by replacing

[1:17:28] Trustee Evans: facing S2 in its entirety with the following words.

[1:17:34] Trustee Evans: The means of publication for public notice requirements

[1:17:37] Trustee Evans: under the Community Charter Local Government Act

[1:17:40] Trustee Evans: or any other enactment may be given the following methods.

[1:17:44] Trustee Evans: One, electronically by posting the notice

[1:17:47] Trustee Evans: on the Islands Trust website.

[1:17:49] Trustee Evans: And two,

[1:17:52] Voice 6: what do we say?

[1:17:53] Voice 6: Monthly in the online,

[1:17:56] Voice 6: in the print publication of underpost.

[1:17:58] Voice 6: In the,

[1:18:00] Voice 4: what about online or print newspaper published monthly?

[1:18:04] Voice 9: No. Leave the name off.

[1:18:08] Trustee Evans: Yeah, Lisa had words that were approved. What were the words again, Lisa?

[1:18:13] Trustee Evans: She just said a monthly publication.

[1:18:15] Trustee Evans: Monthly

[1:18:15] Voice 16: print publication without naming.

[1:18:18] Trustee Evans: Yeah. Okay. So monthly print publication.

[1:18:22] Trustee Evans: Thank you.

[1:18:24] Voice 7: Okay. And then I think there it is. Okay.

[1:18:35] Voice 7: Okay. Moved? Do I have a seconder?

[1:18:40] Voice 6: Yeah,

[1:18:40] Voice 8: I'll second that.

[1:18:41] Voice 6: Did you read all of this?

[1:18:43] Voice 6: I did.

[1:18:43] Voice 6: Okay. Seconded by Trustee Volk. All those in favor?

[1:18:48] Voice 9: Can I have a discussion here?

[1:18:49] Voice 9: Oh, sure. Discussion.

[1:18:51] Voice 9: I wanted to get more clarification on the discussion maybe, but so there are options, right?

[1:18:59] Voice 9: We're not locked into any one of those. We didn't do either, and that would satisfy this, is that right?

[1:19:05] Voice 6: No, both do too.

[1:19:06] Voice 6: Both these methods would be used. That's why when the LTC cited three methods, it is a bylaw and therefore all three methods had to be used. And that

[1:19:20] Voice 6: was what provided the vagueness and costs and lack of clarity.

[1:19:25] Voice 6: So what

[1:19:26] Voice 9: trouble do we have when the currently only monthly publication has a hiccup and they can't?

[1:19:38] Voice 9: and publish for a month or maybe they you know are replaced by another publication that we don't know

[1:19:44] Voice 9: so what happens if we don't have a publication that

[1:19:46] Voice 6: is the problem this bylaw has to then come

[1:19:49] Voice 6: back and be revised

[1:19:50] Trustee Evans: so i have a question then if you're saying that there were three methods put

[1:19:56] Trustee Evans: forward can we take out the social media page and have the direct email or mail out

[1:20:03] Trustee Evans: no why not because that's one of the options that's been provided to us we can pick any two of

[1:20:09] Trustee Evans: of these so

[1:20:11] Voice 6: you've chosen the notice on the island's trust website and the pender post you

[1:20:17] Voice 6: want to choose my

[1:20:19] Trustee Evans: question to you is if the if this is coming back because you're saying that

[1:20:23] Trustee Evans: there was three i thought it'd come back and we had to reduce to two which we'd done and we'd

[1:20:27] Trustee Evans: start with a direct email or mail out but if that's not the case if there are three choices

[1:20:32] Trustee Evans: there

[1:20:33] Voice 6: are three choices the director is

[1:20:36] Voice 6: saying you said that it got rejected because there were

[1:20:39] Voice 6: three choices and because of the costs and the vagueness and that all three choices would have

[1:20:44] Voice 6: to be satisfied to satisfy the

[1:20:46] Trustee Evans: bylaw so i guess my question is why is this put as an option for

[1:20:51] Trustee Evans: us to choose if we can't choose it because the wording

[1:20:54] Voice 6: um i think the original i can't remember

[1:20:58] Voice 6: the original wording but we'd added something else it was direct email or mail out which is

[1:21:04] Trustee Evans: is the wording here I

[1:21:07] Voice 6: think it was that either one of those had to be the method you can't do email

[1:21:12] Voice 6: or mail out which one are you doing

[1:21:15] Voice 21: it

[1:21:16] Voice 6: would have to be is it direct email and that's that's the

[1:21:20] Voice 6: list but actually we don't have a subscriber list that's the you're right this shouldn't be included

[1:21:26] Voice 6: in

[1:21:26] Voice 4: the list of options and through the chair I agree the original RFD did not provide enough

[1:21:33] Voice 4: enough information on the

[1:21:35] Voice 4: pros and cons of each option it was a

[1:21:38] Voice 4: little bit misleading right and

[1:21:39] Voice 4: LTC could pick any of the five or six and it would be fine but below it does state the rationale as

[1:21:46] Voice 4: to why four of them you know don't necessarily meet those three requirements reliable suitable

[1:21:52] Voice 4: and accessible which should have been really more clear and

[1:21:55] Trustee Evans: it should not have been absolutely

[1:21:57] Trustee Evans: that's the absolutely as an

[1:21:59] Trustee Evans: option to choose yes i think that's where especially but for of course

[1:22:04] Trustee Evans: for for a community where online is not accessible to everybody and we're doing this for accessibility

[1:22:14] Voice 21: having

[1:22:14] Trustee Evans: an option that is not online and then we're not allowed to use it

[1:22:18] Trustee Evans: is is um problematic so i just wanted to have that stated but that was that was it

[1:22:27] Trustee Evans: i'm i'm good yeah

[1:22:30] Voice 6: the challenge is it's the and there is also language of the default public

[1:22:33] Voice 6: notification in two editions of a newspaper once each week for two consecutive weeks and so

[1:22:39] Voice 6: i don't know if that's legislated that it has to be two consecutive weeks um and two editions

[1:22:48] Voice 6: and in that case if it's only a monthly publication whether it's one month and then a second month

[1:22:55] Voice 6: that's like what actually satisfies community charter um maybe

[1:23:02] Trustee Evans: it's one publication in the

[1:23:04] Trustee Evans: post one publication in the driftwood

[1:23:08] Voice 7: yeah

[1:23:09] Voice 4: that's possible i believe through the chair i believe and

[1:23:13] Voice 4: this is quickly looking at it and another reason why i do wish the director of legislative services

[1:23:17] Voice 4: was here but he is away um the default public notification requirement is a newspaper that

[1:23:26] Voice 4: is printed twice a month but a local government has the ability to adopt their own notification

[1:23:32] Voice 4: bylaw that stipulates a publication that is only issued monthly and on that note let's say that we

[1:23:40] Voice 4: have a rezoning application that comes forward and we need to circulate the notice not only to

[1:23:45] Voice 4: the surrounding neighbors but by in the pender post and also on the website what happens if

[1:23:51] Voice 4: that the pender post is delayed or whatnot.

[1:23:53] Voice 4: So then that could be legally challenged,

[1:23:57] Voice 4: the public notification process.

[1:24:00] Voice 4: So there is that risk, but it is a very small risk.

[1:24:03] Voice 4: And in that case, what would happen is the public hearing

[1:24:06] Voice 4: would most likely be rescheduled to a different date.

[1:24:09] Voice 4: So I don't think it would be too much of an issue.

[1:24:13] Voice 6: So question then,

[1:24:15] Voice 6: should we actually say monthly publication

[1:24:17] Voice 6: or should we just say free publication?

[1:24:20] Voice 6: publication because then if the Pender post isn't published for whatever it happens then it could go

[1:24:25] Voice 6: in the drink to it and it still satisfies because you're not actually naming the publication you're

[1:24:30] Voice 6: just saying a print publication.

[1:24:34] Trustee Evans: I think the way that it's worded it's a publication that is printed

[1:24:38] Trustee Evans: twice a month so by putting in monthly publication it could go into two which satisfies

[1:24:47] Trustee Evans: satisfies the um the legislative requirements one being the pen to post one giving the drift

[1:24:54] Trustee Evans: if that's a requirement um or it could just be by us saying monthly that we're saying we're okay

[1:25:02] Trustee Evans: with it just going out monthly so i think either which way having the word monthly and i think is

[1:25:08] Trustee Evans: importance okay

[1:25:12] Voice 6: so the wording from lisa was uh to change the the second bullet electronically

[1:25:22] Voice 6: by posting the notes on the stress social media website platform with the words to a newspaper

[1:25:27] Voice 6: that publishes at least once a month on pender island yeah

[1:25:33] Voice 14: just

[1:25:35] Voice 4: putting monthly print publication

[1:25:37] Voice 4: as you've stated i believe in your draft motion we're still discussing the draft motion

[1:25:41] Voice 4: um it's signaling to the legislative clerk wink wink we just want it once a month which means the

[1:25:49] Voice 4: pender post yeah but it's worded as such that okay if the pender post for whatever reason isn't

[1:25:54] Voice 4: available you could go to the driftwood because the driftwood is still published monthly it's

[1:25:59] Voice 4: actually published twice um so i think you are kind of um use that analogy but yeah it satisfies

[1:26:06] Voice 4: by both but really what this is signaling to is to our legislative club we want this notice for

[1:26:12] Voice 4: south pender to be posted in the pender post yeah okay

[1:26:16] Voice 7: yeah have all the questions been answered

[1:26:22] Voice 9: no no

[1:26:23] Voice 7: um

[1:26:24] Voice 9: i found what kind of threw me here is the means of you know a lot of the latter part of

[1:26:32] Voice 9: to the means of publication for public noise

[1:26:34] Voice 9: under the Community Charter Local Government Act

[1:26:37] Voice 9: or any other enactment may be given

[1:26:40] Voice 9: by the following methods.

[1:26:42] Voice 9: And the word may there has thrown me for a loop

[1:26:46] Voice 9: because it says and between one and two.

[1:26:50] Voice 9: So is that a contradiction

[1:26:52] Voice 9: or am I not understanding where the may is applied?

[1:26:57] Trustee Evans: I guess your question there is may is optional

[1:27:00] Trustee Evans: whereas now is...

[1:27:03] Trustee Evans: you will do this yes and

[1:27:04] Voice 9: and it says shall

[1:27:07] Voice 14: so

[1:27:10] Voice 9: i did want clarity i don't i don't want to leave

[1:27:13] Voice 9: vote on it on a bylaw that's going to give us grief in the future or give future um

[1:27:19] Voice 9: little plus consult um grief in reputation advice

[1:27:24] Voice 6: from planner is welcome you

[1:27:26] Voice 4: could change the word

[1:27:27] Voice 4: made to must and that would satisfy that i

[1:27:30] Voice 6: would not advise no no there's there is many reasons

[1:27:35] Voice 6: why must is not best practice in or shall legislation or shall like the director of

[1:27:43] Voice 6: legislative services drafted this and if it's about two methods and both of those methods are

[1:27:49] Voice 6: listed and the use of the word is made i think it's pretty um i think that's just going to come

[1:27:56] Voice 6: back with more challenges isn't

[1:27:58] Voice 9: it contradictory though so a legal reading of this would say

[1:28:02] Voice 9: well we don't know which one we're complying to here the direction may or the direction and

[1:28:10] Trustee Evans: uh no i don't think so um the and puts those two together as those two have to go together period

[1:28:17] Trustee Evans: may means that something may come up or things may change in the future if you put shall shall

[1:28:24] Trustee Evans: Shall is harder than must.

[1:28:26] Trustee Evans: Shall is you can't change this.

[1:28:29] Trustee Evans: So you wouldn't be able to just come back and change this at any point

[1:28:34] Trustee Evans: because you've got a shall in there.

[1:28:36] Trustee Evans: So this does give, like, let's say option one is no longer working.

[1:28:42] Trustee Evans: We want to swap it out.

[1:28:44] Trustee Evans: Well, you've said shall.

[1:28:45] Trustee Evans: You can't change it.

[1:28:46] Voice 6: I'm not really going to entertain a motion right now

[1:28:49] Voice 6: to change the word made a must.

[1:28:51] Voice 6: If you want to refer this to the Director of Legislative Services

[1:28:56] Voice 6: and ask a question, then we can.

[1:28:59] Voice 6: I wouldn't support shall either or must.

[1:29:01] Trustee Evans: The

[1:29:02] Voice 6: wording in the entire by-law is they adopt a by-law

[1:29:06] Voice 6: and you may give direction through these following methods.

[1:29:12] Voice 6: I'm pretty sure it's on strong grounds that that's how it's supposed to be worded.

[1:29:19] Voice 9: so so when it says you may do this and it says if you do it and it's this one and that one

[1:29:25] Voice 9: but i i like to not do it because i was told i can i may but i i didn't wish to so it seems to

[1:29:34] Voice 9: me that this has to go back to some higher level scrutiny for i'm uncomfortable with the

[1:29:41] Voice 9: contradictory uh bylaw okay

[1:29:44] Voice 6: well we do have a motion on the floor so um we're going to proceed

[1:29:50] Voice 6: seat to the vote if there's no other questions or considerations well

[1:29:55] Voice 9: i need to understand what

[1:29:57] Voice 9: if i vote against this

[1:30:00] Voice 9: and it's defeated the motion.

[1:30:04] Voice 9: Sometimes that leads to the misunderstanding that,

[1:30:07] Voice 9: you know, I rejected something here,

[1:30:09] Voice 9: but I'm rejecting it on the word may,

[1:30:13] Voice 9: not being clarified or made consistent.

[1:30:18] Voice 9: That doesn't mean I'm in favor of the rest of the motion.

[1:30:22] Voice 9: So I just want to make sure I'm not shooting the,

[1:30:25] Voice 9: what do you call it?

[1:30:26] Voice 9: No, throwing the baby out with the bathwater.

[1:30:28] Voice 9: Well,

[1:30:30] Voice 6: I think there's time between now and, you know, we don't have any notices going out for the next five or six months to either defeat this and return a question to the director and then the new LTC can have this discussion.

[1:30:50] Voice 6: or we can advance this you can raise your concerns with the director and if it is

[1:30:57] Voice 6: an issue that'll come back to the LTC and

[1:31:00] Voice 5: they'll say actually that is unclear

[1:31:01] Voice 5: we need to redo this again but I think without this we don't have a bylaw to

[1:31:10] Voice 5: to direct how the positions are made.

[1:31:13] Voice 5: So

[1:31:13] Voice 8: it's...

[1:31:15] Voice 8: My suggestion is that we reject this one here.

[1:31:17] Voice 8: I mean, if you have a question for the director,

[1:31:20] Voice 8: you would be able to advise us on this one.

[1:31:24] Voice 8: And I'd

[1:31:25] Voice 6: like to call the question.

[1:31:27] Voice 6: Yeah, so there is a question on the floor.

[1:31:29] Voice 6: So all those in favour?

[1:31:32] Voice 6: So raise your hand or say aye.

[1:31:34] Voice 5: Those opposed?

[1:31:36] Voice 5: And that is carried.

[1:31:38] Voice 5: with one opposed. Do you want to have your vote voted? Um so we do have another two more.

[1:31:50] Voice 5: Yeah I'm

[1:31:52] Trustee Evans: just to unmute them. Yeah. I move that South Pender Island Local Trust Committee

[1:31:56] Trustee Evans: give bylaw number 131 site of the South Pender Island Local Trust Committee public notification

[1:32:01] Trustee Evans: bylaw number 131 2025 third meeting as amended.

[1:32:08] Trustee Evans: Seconder?

[1:32:10] Voice 7: I'll second the

[1:32:11] Voice 5: motion. Any discussion? All those in favour, please raise your hand

[1:32:17] Voice 5: or say aye. Those opposed? That is carried. And

[1:32:24] Trustee Evans: then the last one is I move that South

[1:32:27] Trustee Evans: Pender Island Local Trust Committee by-law number 131, cited as South Pender Island Local

[1:32:33] Trustee Evans: Trust Committee Public Notification by-law number 131, 2025, be forwarded to the Island's

[1:32:39] Trustee Evans: trust executive committee for consideration of approval you have a seconder i'll second the

[1:32:46] Voice 6: motion any discussion all those in favor please raise your hand to say aye those opposed and

[1:32:55] Voice 6: that's carried thank you i know this is challenging work especially in this particular context thank

[1:33:03] Voice 6: you for raising uh the issues and i think we do um i would support having a advance your questions

[1:33:11] Voice 6: to the director and then they can come back with um any clarity so we'll move to our second item

[1:33:20] Voice 6: of new business uh 17.2 which is the reason the manager is here today if you would like to

[1:33:28] Voice 6: present uh and please come to the front so the public can see you you just sit there at the end

[1:33:35] Voice 6: at the table, please come on forward. Join us.

[1:33:39] Voice 5: Join us.

[1:33:49] Voice 3: Thanks

[1:33:52] Voice 6: for coming here in person today and we welcome

[1:33:56] Voice 6: your proposed policy.

[1:33:58] Voice 6: Good afternoon,

[1:34:00] Voice 11: Chair and Committee. The reported

[1:34:04] Voice 11: policies that are before you in regards to a biocompliance and enforcement

[1:34:08] Voice 11: policy for self-dependent

[1:34:11] Voice 11: presented presenting a staff report purpose of the report is to present a draft by the compliance

[1:34:17] Voice 11: enforcement policy document for review and consideration by the trust committee the

[1:34:23] Voice 11: proposals to incorporate all current standing resolutions for compliance and enforcement into

[1:34:28] Voice 11: a single document and clarity on current policies so the honest trust has completed over the past

[1:34:35] Voice 11: couple years, a Violent Enforcement Review. They have adopted new policies which are attached.

[1:34:43] Voice 11: It was adopted in March during the March 26th Council meeting. The purpose of those policies

[1:34:51] Voice 11: was to ensure that the four compliance and enforcement policy procedure guidelines are

[1:34:56] Voice 11: administrative, fair, reasonable and transparent. And also as part of the process of the bylaw review

[1:35:02] a template for

[1:35:04] Voice 11: bylaw compliance and enforcement policy, a document was, a template for the document

[1:35:11] Voice 11: was developed and drafted for consideration by local trust committees in order to address their

[1:35:16] Voice 11: local issues, specifically their local enforcement issues. LTC's currently used standing resolutions

[1:35:23] Voice 11: to establish enforcement policy and the proposal to place all adopted standing resolutions into

[1:35:28] Voice 11: to one document, which also includes additional policy procedures for specific issues not

[1:35:33] Voice 11: addressed in Trust Council Policy 551. Some of those issues that won't be addressed in

[1:35:39] Voice 11: Trust Council Policy, because they're not the enforcement authority, the local trust

[1:35:44] Voice 11: committee is, are notice of site inspections, time to comply, prior to list of vexatious

[1:35:50] Voice 11: complaints, definition of minor contraventions and use of discretion by file officers when

[1:35:56] Voice 11: they're working on the files. So

[1:35:59] Voice 11: what is attached as well as the Trust

[1:36:01] Voice 11: Council policy is the proposed subpender item bylaw enforcement policy. It is

[1:36:11] Voice 11: attachment number

[1:36:12] Voice 10: two in your staff report. I believe it's six pages long. It

[1:36:23] Voice 11: contains two parts. Part A are the specific policies for compliance and

[1:36:32] enforcement and part b which is your screening

[1:36:39] Voice 11: officer powers and duties and policy uh as you

[1:36:44] Voice 11: do have a bylaw enforcement notice bylaw and so the with any disputed uh bylaw notice it must go

[1:36:54] Voice 11: to a screening officer and so this outlines who can screen which tickets, which duties

[1:37:04] Voice 11: each person has in the screening of a disputed by-law notice or ticket.

[1:37:09] Voice 21: It

[1:37:10] Voice 11: provides authorized reasons to cancel by-law violation notices and generally that is what

[1:37:23] Voice 11: what is outlined with the screening officer's duties and authority in order to deal with any disputed by-law notice

[1:37:33] Voice 11: and whether or not to consider whether or not the by-law notice should go to adjudication.

[1:37:42] Voice 11: One of the areas that we wanted to address with especially doing a LTC policy

[1:37:53] Voice 11: is how you wish to use your VIN bylaw. In section 6 there'll be specific

[1:38:02] Voice 11: references as to how much notice you're going to give to property owners or

[1:38:09] Voice 11: respondents before say the VIN system start to be used and section 6.6 states

[1:38:19] Voice 11: states that you would give a minimum, you know, a warning notice would be given first

[1:38:24] Voice 11: with a minimum of 45 days to comply before the actual violation notice is issued.

[1:38:32] Voice 11: Sections like this are added because it seems to be a fair way to administer the system

[1:38:38] Voice 11: and it's one that people find reasonable.

[1:38:41] Voice 11: You give the initial 90 days and then actually write a warning notice of 45 days.

[1:38:47] Voice 11: so there's no confusion as to what is expected of the respondents in any by-law enforcement matter.

[1:38:57] Voice 11: We've also placed within the document issues to deal with minor structures that don't need building permits,

[1:39:04] Voice 11: which can be reoccurring issues, and if they're minor in nature, that's within the Part A and the definitions.

[1:39:10] Voice 11: conditions, small wood sheds and whatnot are common complaints, but if you don't have more

[1:39:20] Voice 11: than one complaint about such small structures, maybe you should not be enforcing on them

[1:39:26] Voice 11: or spending resources to deal with minor structures.

[1:39:31] Voice 11: And I'll restate again about the need to ensure that vexatious complaints are dealt with.

[1:39:41] Voice 11: It's not, especially for south of Pender, it's not a major issue, but they do happen

[1:39:48] Voice 11: and so we should have a policy in place to deal with either vexatious complaints in regards

[1:39:57] Voice 11: to when we're investigating a file and if we've discovered that they are of a

[1:40:03] Voice 11: vexatious nature that we close the file. There are press council policies in place

[1:40:07] Voice 11: that will allow myself as the manager and the director of planning to deal

[1:40:13] Voice 11: with complaints that are received before we open the file and believe that they

[1:40:20] Voice 11: may be vexatious then we can make a decision on that or the director can and

[1:40:25] Voice 11: And then we won't open a pot during the process of investigating any complaint.

[1:40:32] Voice 11: Sometimes we do discover that the complaint is vexatious, or we just can't identify the person making the complaint.

[1:40:39] Voice 11: And we don't proceed with anonymous complaints.

[1:40:42] Voice 11: So that's why some of those policies are in the document.

[1:40:46] Voice 11: And I could take any questions from all the trustee, any

[1:40:51] Voice 10: concerns or questions they have

[1:40:53] Voice 10: about the various sections within the proposed policy.

[1:40:57] Voice 7: Great.

[1:40:58] Voice 7: Thank you.

[1:40:59] Voice 6: So let's do questions first.

[1:41:01] Voice 6: I know you have a list of proposed amendments.

[1:41:06] Voice 6: Any questions in particular in relationship to the Trust Council held policy 4.5.1?

[1:41:14] Voice 6: um and you do have a recommendation to rescind yeah as well the standing resolution which i

[1:41:25] Voice 6: think will be really helpful that was sort of the whole reason we asked for you to to to be here and

[1:41:32] Voice 6: i'm thankful this isn't a minor project this is well within your work yeah thank you because we

[1:41:39] Voice 6: could actually get this done exactly yeah

[1:41:41] Trustee Evans: no i don't have any questions um it's well written

[1:41:46] Trustee Evans: i'm very appreciative of the fact that we're able to get so much accomplished in this so

[1:41:53] Voice 6: yeah

[1:41:54] Trustee Evans: yeah

[1:41:55] Voice 6: so if you want to proceed through your um uh recommended changes or requests

[1:42:03] Voice 6: oh

[1:42:03] Voice 9: so i might have some questions oh yeah

[1:42:05] Voice 9: let's go through that first things

[1:42:08] Voice 21: Yeah,

[1:42:08] Voice 9: I'm not quite sure how we're going to do this. Are we going to go through it, kind of thing, line by line type of thing? Or should we just ask some questions while we're here?

[1:42:22] Voice 6: Just ask your questions. Line by line might be a bit onerous, but we could.

[1:42:30] Voice 9: Okay,

[1:42:30] Voice 6: on

[1:42:32] Voice 9: 5.1, 5.0, inspection 5.1, at the start of any investigation, by law, enforcement

[1:42:43] Voice 9: officers will determine if entry is necessary to investigate the alleged consumption, or

[1:42:48] Voice 9: if the investigation can be conducted from a public road or other lands.

[1:42:54] Voice 9: And the word can there, it can be conducted, like, it's a little unclear to me what the

[1:43:02] Voice 9: who's got the option there and what's the criteria for when it will be used versus when it will not be used or can be used, and it seems fairly wide open, I wonder if it's possible to have more clarity in the language there, or maybe if you can explain it to me.

[1:43:21] Voice 11: So there's certain contraventions to the chair, especially if it's at the front of the property,

[1:43:27] Voice 9: you

[1:43:28] Voice 11: know, you get a complaint someone's put a structure in front of the property.

[1:43:31] Voice 11: uh you don't have to go and enter on the summer's property which can be fairly controversial right

[1:43:36] Voice 11: for different persons i can go and stand at the front of the property and see yeah there's a

[1:43:41] Voice 11: there's the structure right up against the fence line so i can do that right right okay so now i

[1:43:49] Voice 11: know i can take a photograph of it shouldn't even need to take a measurement i mean it's up against

[1:43:54] Voice 11: is the principal fence line it usually means that's the lot line so yes there's the structure

[1:43:59] Voice 11: that someone says in the front yard setback

[1:44:01] Voice 10: and

[1:44:03] Voice 11: there's uh you know lots of these contraventions

[1:44:07] Voice 11: occur close to roads you can see them that's why they complain um if it's down along a waterfront

[1:44:14] Voice 11: you can walk along the beach again you don't have to enter public private property and disturb the

[1:44:21] Voice 11: property owner you can walk along the beach and there's the contravention. So

[1:44:27] Voice 11: it's just I can go do this without doing any other actions I can gather the

[1:44:34] Voice 11: information and start the conversation with the property owner, the respondent

[1:44:38] Voice 11: about here's the obvious contravention that I can see there from a

[1:44:42] Voice 11: road or public lens.

[1:44:44] Voice 9: So this is for the benefit of the law enforcement officer

[1:44:49] Voice 9: or this option this can you know it's not for the it's not for the benefit of the respondent

[1:44:55] Voice 9: no this

[1:44:57] Voice 11: this document much of this document is just giving instruction

[1:45:01] Voice 11: here's the direction of the local trust committee to the bio officer

[1:45:06] Voice 10: okay

[1:45:06] Voice 11: so here's one of your options you don't uh i mean the way the the laws are in the local

[1:45:15] Voice 11: government act and your land use bylaw authorizes the bylaw officer to go out and inspect a property

[1:45:22] Voice 11: in any reasonable time okay but that can become controversial because people get upset about

[1:45:28] people entering private land

[1:45:30] Voice 9: without notice right so

[1:45:31] Voice 11: there's many violent contraventions

[1:45:33] Voice 11: or other issues that could just be addressed by just going

[1:45:38] Voice 9: up and down the road right i guess um

[1:45:41] Voice 9: I'm asking um if it if there can be a reverse kind of thing there that somebody a property

[1:45:48] Voice 9: owner feels like they everybody knows that we have a um uh say a building on the two

[1:45:57] Voice 9: coasts of the lot line and um they may not want to have their whole property inspected

[1:46:03] Voice 9: But the by-law enforcement officer has the option to inspect it even though the infraction is easily seen by the road.

[1:46:13] Voice 9: So it doesn't offer any protection for the property owner that may not wish to have his whole property or his or her inspected.

[1:46:22] Voice 9: But

[1:46:22] Voice 11: Trust Council policies have now addressed that to have sections where they want to limit

[1:46:30] what we're inspecting, to limit it to the complaint.

[1:46:34] Voice 11: Right.

[1:46:34] Voice 11: So if there's a complaint about the front end of the property, we don't need to go to

[1:46:38] Voice 11: the back end of the property.

[1:46:39] Voice 11: In fact, Trust Council is saying, don't do that, here's what you're limited to.

[1:46:42] Voice 11: And we've always been limited in that way through the law anyway.

[1:46:46] Voice 11: If you get a complaint about someone's woodshed, we can't go walking around saying, what are

[1:46:52] Voice 11: doing in the house what home businesses do you have what are your uses on the property we have

[1:46:56] Voice 11: complained about a woodshed and a setback so that's what we've always had to focus on anyway

[1:47:01] Voice 11: unless there's a trust council policy that says you can proactively force on development

[1:47:06] Voice 11: permanent areas or something in environmental sensitive areas like something close to water

[1:47:10] Voice 11: i

[1:47:11] Trustee Evans: was just going to say because i understand this it's at the start of an investigation so

[1:47:16] Trustee Evans: a complaint has been received the investigation is starting the first thing that's going to happen is

[1:47:22] Trustee Evans: They're going to see, can I see it from the road?

[1:47:25] Trustee Evans: Before I do anything else, can I see it from the road?

[1:47:27] Trustee Evans: Can I see if there's something that says

[1:47:30] Trustee Evans: there is a potential violation that needs investigating?

[1:47:35] Trustee Evans: If it can't be seen from the road,

[1:47:38] Trustee Evans: that is when the officer will determine

[1:47:41] Trustee Evans: whether or not entry is necessary.

[1:47:44] Trustee Evans: That's how I read this.

[1:47:45] Trustee Evans: I don't think we have to change the word can

[1:47:47] Trustee Evans: to something stronger.

[1:47:49] Trustee Evans: longer. I think this is, for me, it's clear and I think for the by-law offices, I think

[1:48:00] Trustee Evans: it would be fairly clear. Yeah.

[1:48:05] Trustee Evans: But, you know, maybe not for you. It's something different.

[1:48:08] Voice 9: Well, it's just the other by-law that you brought up that specifically says, you know,

[1:48:14] Voice 9: you investigate the complaint, not the rest of the, whatever it is, put your eyes on type

[1:48:20] Voice 9: of thing. That is clearly written for the protection of property owners. This is clearly

[1:48:27] Voice 9: written for the freedom or protection or you know for the by-law enforcement officer and

[1:48:37] Voice 9: those two issues are a little bit confused by the work planned here because if this was written for

[1:48:45] Voice 9: the protection of the property owner it wouldn't say, the plan would say under these circumstances

[1:48:50] Voice 9: census will not

[1:48:52] Voice 9: So

[1:48:53] Voice 11: through the chair that's already been

[1:48:54] Voice 11: addressed in trust council policy

[1:48:56] Voice 11: 5.1 but again the notice

[1:48:58] Voice 11: regarding entry

[1:49:00] Voice 11: with notice it states

[1:49:03] Voice 11: clearly in that policy

[1:49:05] Voice 21: that investigation

[1:49:07] Voice 11: was exclusively on the specific

[1:49:09] Voice 11: alleged bylaw and contraindications

[1:49:11] Voice 11: outlined in the complaint

[1:49:12] Voice 11: unless there's an exception

[1:49:14] Voice 11: so there's already that policy in place

[1:49:17] Voice 11: that says

[1:49:18] Voice 11: says we're not taking a broad look at the property. If we get a complaint about your

[1:49:23] Voice 11: yurt in the front lot line, that's what we're there to inspect. And the bio officer, it's

[1:49:29] Voice 11: not a protection for the bio officer. Here's your task. Task is to investigate. How can

[1:49:35] Voice 11: you investigate? Well, if you can do it in a less intrusive way, then do it that way.

[1:49:41] Voice 11: That's all that means. If you can do it from public lands and not private property, great.

[1:49:47] Voice 11: even though there are going to be people who are going to object to a violence or even looking at

[1:49:52] Voice 11: their property but they can't object they can object to that they can't stop someone from

[1:49:58] Voice 11: using public lands or public road to view their property or photograph it right so yeah i'm okay

[1:50:06] Voice 9: with it but it means a little bit more like to how it comes off there's a lot of what i call

[1:50:13] Voice 9: inaccurately public protections for one party but you know it seems to be slanted that way

[1:50:19] Voice 9: more so than it is sort of an equal this is for the property owner this is for the bilateral officer

[1:50:26] Voice 9: so this seems to me to be more healthy to that that side of it and on this you know

[1:50:33] Voice 6: that's

[1:50:33] Voice 9: just where my comment comes from so

[1:50:35] Voice 6: but back to the trust council health policy and this

[1:50:39] Voice 6: This is where I want to ask a question, actually,

[1:50:41] Voice 6: bouncing off of what you're bringing up, Trustee Falk.

[1:50:45] Voice 6: So Trust Council Policy 5.5.1 is enacted.

[1:50:49] Voice 6: In addition to that, the Local Trust Committee policy,

[1:50:53] Voice 6: it refines how officers act in the South Bender Local Trust Committee.

[1:51:00] Voice 6: But all the conditions of the existing 5.5.1 Trust Council Health Policy

[1:51:05] Voice 6: are in play.

[1:51:07] Voice 6: And so

[1:51:08] Voice 6: that does articulate site inspections, entry with notice, and the language is actually more specific, right, here, that when entry onto private property is required to investigate a bylaw complaint, they will provide prior written notice and go through all that steps.

[1:51:28] Voice 6: So, I mean, we're looking for perfect clarity because I think what Mr. Dingman is saying is, is here's your task, and here's how

[1:51:38] Voice 6: you undertake the task.

[1:51:39] Voice 6: So, if it's unclear, then, you know, Policy 5.0 inspection, it does give license to the bylaw enforcement officers to determine if entry is necessary.

[1:51:56] Voice 6: but policy or 5.5.1 structures that when entry is required in order to do to investigate the

[1:52:07] Voice 6: type of bylaw complaint that it

[1:52:08] Voice 6: is that's when you give written notice right so it

[1:52:12] Voice 6: that's the overarching directions and then so it's not really a discretionary thing you're

[1:52:20] Voice 6: sort of underneath that umbrella is my understanding yeah no

[1:52:24] Voice 9: i get it that it's

[1:52:25] Voice 9: kind of covered through other policies

[1:52:27] Voice 9: I can

[1:52:29] Voice 9: be okay with that

[1:52:30] Voice 9: I

[1:52:31] Trustee Evans: actually have a motion for 5.2

[1:52:33] Trustee Evans: if you don't have a question

[1:52:35] Trustee Evans: or if you do have a question

[1:52:36] Trustee Evans: I know

[1:52:36] Voice 9: I'm having a question

[1:52:37] Voice 9: do you want to jump around a little bit

[1:52:41] Voice 9: from questions to passing motions

[1:52:43] Voice 9: I think

[1:52:44] Trustee Evans: I'd like to get some of my motions

[1:52:45] Trustee Evans: on the floor because we are going to be running out of time

[1:52:49] Trustee Evans: if that's okay

[1:52:50] Trustee Evans: I

[1:52:50] Voice 6: don't think we're running out of time

[1:52:52] Voice 6: I

[1:52:52] Trustee Evans: thought this was only scheduled until 12.30

[1:52:54] Trustee Evans: we

[1:52:54] Voice 6: have until 3 to get the ferry

[1:52:58] Trustee Evans: I don't know what's going on because I know the schedule's changed,

[1:53:00] Voice 6: but

[1:53:02] Trustee Evans: yeah because then we can

[1:53:03] Trustee Evans: just sort of go through it a little bit more sequentially if that's well

[1:53:05] Voice 6: let's I'd rather

[1:53:07] Voice 6: get the questions out of the way and then and then we're going to go to your motions so okay

[1:53:11] Voice 9: so my I don't have motions prepared but I'm just to sort of flag it now to where these were

[1:53:18] Voice 9: or the lack of the use of the word immediate it shows up in many different places the first place

[1:53:25] Voice 9: there's 5.4 about uh concerns about health safety or the environment in the in the trust council

[1:53:34] Voice 9: bylaw the word immediate is their immediate concerns and so wherever that shows up i would

[1:53:44] Voice 9: like that to be um included and i'm not sure if that's part of your i have that one so i just

[1:53:50] Voice 6: one

[1:53:50] Voice 9: like that. Yeah.

[1:53:53] Voice 6: And then also significant risk to health, safety and the environment. I

[1:53:58] Voice 6: think those were some proposed

[1:54:00] Trustee Evans: motions as well. I've got some

[1:54:02] Trustee Evans: proposed motions, yeah. For everyone,

[1:54:04] Trustee Evans: I emailed out my proposed motions as in accordance with our practices.

[1:54:11] Voice 9: 5.5 officers may answer

[1:54:14] Voice 9: properties between the hours of 9 and 5 without prior consultation with the holder of a temporary

[1:54:19] Voice 9: used permit for the purposes of investigating a complaint. It just seems strong and I believe

[1:54:24] Voice 9: maybe you have it. I can be glad. I just wanted to flag it. So I should

[1:54:31] Voice 11: address that. The reason

[1:54:33] Voice 11: why this is in here is because this is in your, it's already in your permits.

[1:54:37] Trustee Evans: Yeah. So I have

[1:54:38] Trustee Evans: temporary

[1:54:38] Voice 11: permits and it was Robert Kojima's recommendation that these go into the template

[1:54:43] Voice 11: because especially for the, his area, the Southern Gulf Islands, into the temporary

[1:54:49] Voice 11: permits he would put this language that would say that the vial officer may enter without

[1:54:54] Voice 11: prior consultation during reasonable times to ensure the permit the conditions are being

[1:54:59] Voice 11: complied with and leave at least two of your current permits it has the same language

[1:55:05] so that's why it was placed in here

[1:55:07] Voice 11: just for one I guess clarity and reference if it's going to be

[1:55:12] Voice 11: referenced in your TUPs it should be referenced in this document so that no one is surprised

[1:55:18] Voice 11: that such inspections

[1:55:21] Voice 11: could occur.

[1:55:23] Voice 21: Okay.

[1:55:25] Voice 9: Thank you.

[1:55:31] Voice 9: Just for clarity

[1:55:32] Voice 9: for me,

[1:55:34] Voice 9: the reference to the BEN

[1:55:38] Voice 9: stands for

[1:55:39] Voice 9: Vital Eye Enforcement Notice,

[1:55:41] Voice 9: but there's also a reference here

[1:55:43] Voice 9: to the BEN system.

[1:55:45] Voice 9: Where is it?

[1:55:47] Voice 8: 6.1.

[1:55:49] Voice 8: There's a VIN system?

[1:55:50] Voice 9: Yeah.

[1:55:52] Voice 9: Yeah.

[1:55:52] Voice 9: So what, isn't there, like, by law enforcement notice,

[1:55:58] Voice 9: I don't know what part of that is a system.

[1:56:01] Voice 11: So the system would be the multiple components of the issuing of the tickets,

[1:56:07] Voice 11: component number two, screening officer, powers of duties,

[1:56:11] Voice 11: which is in this policy.

[1:56:13] Voice 11: And the third part of it I would call the adjudicators.

[1:56:16] Voice 11: So it's an adjudication system as a whole,

[1:56:19] Voice 11: and that could have been added for more clarity. The initial wording when it was adopted the

[1:56:27] Voice 11: province started to adopt in 2005 was local government violent notice adjudication dispute

[1:56:33] Voice 11: system or wording like that so that's what we're referring to when we're referring to the the ban

[1:56:38] Voice 11: system is the adjudication system as a whole.

[1:56:42] Voice 9: Okay just recommendation I'm not sure if that can be

[1:56:46] Voice 9: followed up on it, but there's a 2.0 has the definitions and abbreviations and then it's

[1:56:52] Voice 9: by law enforcement notice. Perhaps Ben's system could be added there with that fuller

[1:56:58] Voice 8: description.

[1:57:13] Yeah

[1:57:18] Voice 9: the 7.1, if the identity of a complainant cannot be confirmed during the course of an

[1:57:23] Voice 9: investigation or if a complainant used a false name the file will be closed.

[1:57:27] Voice 9: when i read that i just wondered how because you don't accept anonymous complaints how in under

[1:57:36] Voice 9: what circumstance could this happen i'm false name i can see somebody lied but you wouldn't

[1:57:44] Voice 9: you wouldn't know who the complaint comes from if the file is open

[1:57:47] Voice 11: correct so people will provide

[1:57:50] Voice 11: names sometimes other people's names and phone numbers and emails to submit a complaint so it's

[1:57:57] Voice 11: it's not obvious from the start that that's fake or anonymous.

[1:58:03] Voice 11: It's up to the bylaw officer to investigate,

[1:58:06] Voice 11: try to make contact with this person and ensure that, okay,

[1:58:10] Voice 11: it's a real person. Like, so John Smith keeps making complaints.

[1:58:15] Voice 11: They need to make contact with John Smith, talk,

[1:58:18] Voice 11: speak to them in person and get more detail to confirm.

[1:58:21] Voice 21: It's

[1:58:21] Voice 11: not something that I do with each complaint and people,

[1:58:26] Voice 11: We do discover that people will use someone else's name on the island.

[1:58:31] Voice 11: All their contact information will open the file.

[1:58:34] Voice 11: I mean, we know it's a real person.

[1:58:36] Voice 11: We can lift them up even at the start of opening the file.

[1:58:39] Voice 11: And then that person will contact us and say, I did not submit this complaint.

[1:58:45] Voice 11: So someone else doesn't wish.

[1:58:48] Voice 11: They try to remain anonymous.

[1:58:49] Voice 11: So they may use your name and information.

[1:58:52] Voice 11: information and it's up for the file officer to confirm that they're speaking to the right person

[1:58:57] Voice 11: and if they discover you know one the person they may get someone on the phone that person

[1:59:03] Voice 11: may not wish to confirm any information and so we're going to close the file

[1:59:06] Voice 21: we need your contact

[1:59:08] Voice 11: information we need to confirm who you are and then we'll proceed and often we can't get a hold

[1:59:15] Voice 11: of the person at all and so again we're going to close the file because we're not going to proceed

[1:59:20] Voice 11: with anonymous complaints which is a major issue for everyone on the golf islands they don't want

[1:59:25] Voice 11: to be harassed by you know anonymous persons and so that's what we're trying to do is to verify

[1:59:34] who

[1:59:34] Voice 11: this person is they made the complaint we have contact information for follow-up

[1:59:38] Voice 21: i

[1:59:39] Voice 9: think i think my confusion here was uh it's on closing files so i would have thought that

[1:59:46] Voice 9: you wouldn't open a file unless you had confirmed that there was a real person

[1:59:49] Voice 9: that was actually standing up and saying yes this is my complaint so

[1:59:53] Voice 11: if someone submits

[1:59:55] Voice 11: a complaint with no name it's not going to get opened and that's common

[2:00:00] Voice 11: right that's the last one people will send letters they won't even say anonymous there

[2:00:03] Voice 11: won't be any name on it we can't proceed we don't know who this person is you have no contact

[2:00:08] Voice 11: information whatsoever for them so those files don't get open or if there is some obvious strange

[2:00:15] Voice 11: name that doesn't look like a real person's name and i started googling whatnot and i can't confirm

[2:00:20] Voice 11: that then they're not going to open a file

[2:00:22] Voice 21: right

[2:00:23] Voice 9: but if there's a name that maybe that person didn't

[2:00:26] Voice 9: submit the name their name and they weren't aware of it but somebody else submitted that unfortunately

[2:00:31] Voice 9: has happened multiple times okay so that's the case then okay that helps me understand that

[2:00:35] Voice 9: is

[2:00:36] Trustee Evans: is is there a way that we could change that wording then to say that we identify

[2:00:41] Trustee Evans: the identity of that person must be identified before the file is open i don't think you need

[2:00:47] Voice 11: to do that because you have trust council policies in place that say that we have to

[2:00:52] Voice 11: we can't open an anonymous

[2:00:54] Voice 11: thing.

[2:00:55] Trustee Evans: No, but you're saying that people

[2:00:56] Trustee Evans: use somebody else's name regularly and it's

[2:00:58] Trustee Evans: an issue. So if it's an issue,

[2:01:00] Trustee Evans: should we not address it?

[2:01:03] Voice 11: So I think we have

[2:01:05] Voice 11: addressed that in my

[2:01:07] Voice 11: mind. Yes, it may happen every

[2:01:10] Voice 11: year, but it happening one or two

[2:01:12] Voice 11: times a year is not a major

[2:01:14] Voice 11: deal. And there's

[2:01:15] Voice 11: only so much work that should

[2:01:18] Voice 11: be done by myself as the manager.

[2:01:21] Voice 11: We're opening

[2:01:22] Voice 11: files based on policy and then the bylaws are signed to the file they need to be making the

[2:01:28] Voice 11: decisions instead like i'm not going to fully investigate it

[2:01:31] Voice 21: the

[2:01:32] Voice 11: officer needs to do that

[2:01:34] Voice 11: and then they need to make those uh major decisions on that file uh just so that i can

[2:01:42] Voice 11: maintain some sort of objectivity and uh and not be seen to be biased i can't have my hands in every

[2:01:50] Voice 11: file even though you know i must approve opening of them we need to separate those duties especially

[2:01:58] Voice 11: when the next step if there's a disputed ticket we have to screen it and then send it to adjudication

[2:02:04] Trustee Evans: i wasn't recommending you do it personally i'm just saying like

[2:02:08] Voice 11: well the file officer is going

[2:02:09] Voice 11: to do it i mean we have if we go to the city view system and people make and we complete that

[2:02:15] Voice 11: process the complaints are going to come in there's going to be attached already a file to it

[2:02:20] Voice 11: it's going to be automatic instead of the manual process that we go through now and so with that

[2:02:27] Voice 11: system there's going to be an open file and the boss is going to have to okay determine whether

[2:02:33] Voice 11: or not they can verify all the complaint and information before we move forward perfect so

[2:02:38] Trustee Evans: that i think that was my question because i hadn't i hadn't even thought about that

[2:02:43] Trustee Evans: so file gets automatically opened file officer is going to actually try and contact the complainant

[2:02:49] Trustee Evans: to verify their identity before okay then i'm fine

[2:02:53] Voice 9: yeah and that that has answered my question

[2:02:55] Voice 9: seven points three if it is unreasonable for respond to comply whether due to specific

[2:03:06] Voice 9: services or finance uh violent enforcement officers or the manager of compliance enforcement

[2:03:12] Voice 9: enforcement can use their discretion to post a file.

[2:03:16] Voice 9: Unreasonable, is that defined somewhere?

[2:03:20] Voice 9: Like it seemed like quite a wide sort of term to use.

[2:03:25] Voice 9: Who decides and what, and what,

[2:03:27] Voice 9: and like are there examples

[2:03:28] Voice 9: of what would be reasonable and unreasonable?

[2:03:31] Voice 9: So I can kind of go ahead around that.

[2:03:33] Voice 11: So there's certain respondents that we encountered

[2:03:35] Voice 11: that it's clear to us that they're absolutely destitute.

[2:03:39] Voice 11: We can talk to local community associations

[2:03:42] Voice 11: negotiations and discover yeah this person is supported by the food bank the community members

[2:03:49] Voice 11: community knows he has no money it's obviously us he has no money so it's unreasonable to start

[2:03:56] Voice 11: issuing tickets that he obviously can't pay

[2:03:57] Voice 10: that

[2:03:59] Voice 11: that's the circumstances and some people will show

[2:04:01] Voice 11: us their bank account information see i'm poor i don't have any money i have no resources to do

[2:04:07] Voice 11: what you're asking me to do so it's a rare circumstance but it does happen uh you know

[2:04:13] Voice 11: we especially senior citizens being encountered living in places where um they shouldn't be living

[2:04:19] Voice 11: and it's obviously that they're destined to have no financial resources to fix things or apply for

[2:04:24] Voice 11: permits and

[2:04:25] Voice 6: we've also seen cases where um there's say a landowner and there's maybe some mental

[2:04:32] Voice 6: health issues and they have tenants that are causing problems on the property and there needs

[2:04:38] Voice 6: to be a different solution that it's not issuing tickets and issuing fines that's unreasonable

[2:04:45] Voice 6: to go through the normal process and so those kinds of things and maybe we can talk about how

[2:04:51] Voice 6: those cases might be brought to the local trust committee for further information and an in-camera

[2:04:57] Voice 6: or discussion about specific circumstances like that's that's not just up to the bylaw

[2:05:05] Voice 6: enforcement officer there might be more information sought by the local trust committee

[2:05:09] Voice 6: to determine that okay that's you know you're going to pause enforcement we're going to take

[2:05:14] Voice 6: another method so i've certainly we've seen that on a number of correct

[2:05:18] Voice 11: so through the chair yes

[2:05:19] Voice 11: there are certain times where bylaws or say okay i have concerns that this person just can't comply

[2:05:25] Voice 11: for any number of different reasons including financial so the best course of action for them

[2:05:29] Voice 11: to take is to write up a report and have it forward to the local trust committee can be

[2:05:34] Voice 11: discussed in camera and that's going to be local trust committees and decide what's reasonable

[2:05:38] Voice 11: do you want to close the file or do you want to try and force a person to comply

[2:05:45] Voice 11: you may even was okay do you take legal action against them but if they don't have any money

[2:05:50] Voice 11: need to even take steps to comply, that may be unreasonable. So we're going to put it in your

[2:05:55] Voice 11: lap and say, you decide what is reasonable or unreasonable to do with specific cases.

[2:06:01] Voice 9: Thank you. That brings me to the next question, which is kind of answered in there, I think,

[2:06:08] Voice 9: 9.3. If there are questions or concerns regarding individual files, trustees or the LTC will

[2:06:13] Voice 9: communicate with the manager of compliance and enforcement. And my question was,

[2:06:17] Voice 9: was what are the avenues from which the LTC or trustees will have knowledge of a file?

[2:06:22] Voice 9: And you sort of answered that, that you would contact us in a situation like that,

[2:06:27] Voice 9: and that's when we find out.

[2:06:30] Voice 9: And am I correct in assuming that we otherwise don't know of a file?

[2:06:37] Voice 9: Like there could be files going on that we just have no awareness of?

[2:06:41] Voice 9: Generally, no.

[2:06:43] Voice 6: Well, no, that's not true.

[2:06:45] Voice 6: maybe you can explain when a file is open in response to a complaint the whole ltc gets

[2:06:50] Voice 6: notifications you don't get the name of the person it's just you will get a notification

[2:06:56] Voice 6: if you want more information you can follow up with the bylaw enforcement officer and say what

[2:07:02] Voice 6: is the nature of this no sorry maybe not oh i'm stuck i'm not so

[2:07:07] Voice 11: that's

[2:07:08] Voice 6: the expert here

[2:07:09] Voice 6: Yeah, thanks.

[2:07:11] Voice 11: So within the Trust Council policies, the 16 states then the local trust committees

[2:07:20] Voice 11: will be notified when a bylaw investigation file has been closed.

[2:07:23] Voice 11: It should also state in here when it's going to be opened as well.

[2:07:30] Voice 11: I know Results Committee got like five files, so you don't get a lot of emails from the

[2:07:36] Voice 11: the administration is saying we've opened a file.

[2:07:38] Voice 11: Unlike, say, Gabriel, this old springer, or a vendor.

[2:07:42] Voice 11: Once a week.

[2:07:43] Voice 11: Where they're going to get regular emails saying,

[2:07:46] Voice 11: we've opened a file, we've closed a file.

[2:07:48] Voice 11: Now, if you do want additional information,

[2:07:53] Voice 11: please don't go to the file officer.

[2:07:55] Voice 11: Come to the manager.

[2:07:56] Voice 11: Some of the files, they're not going to talk to you.

[2:07:58] Voice 10: They

[2:07:59] Voice 11: read these policies,

[2:08:00] Voice 11: and it's supposed to be separated from their investigations.

[2:08:03] Voice 11: So you call the manager, and if you want more details, okay.

[2:08:06] Voice 11: Okay, I'll give you more details.

[2:08:08] Voice 11: If an individual trustee says I would like to discuss

[2:08:10] Voice 11: this file at the next LTC meeting, I will do that.

[2:08:14] Voice 11: And that's the regular process to follow

[2:08:16] Voice 11: to get any type of verbal update

[2:08:18] Voice 11: or an actual staff report on managing a concern about.

[2:08:24] Voice 11: And what some of the LTCs do, three of them right now,

[2:08:28] Voice 11: they get regular reporting.

[2:08:29] Voice 11: So Denman gets regular reporting,

[2:08:31] Voice 11: Main Island gets regular reporting,

[2:08:33] Voice 11: reporting, Northbenders opted into getting regular reporting. You can opt in if you want,

[2:08:39] Voice 11: but for five files, and often you don't even get a complaint per year, you may not need

[2:08:44] Voice 11: to do that. You can leave it at a case-by-case basis, but those three LTCs, that's their

[2:08:50] Voice 11: process, so they look at all of their files and locate what decisions we want to make

[2:08:55] Voice 11: regarding those files. Do we want to continue to proceed with enforcement, or do they just

[2:08:59] Voice 11: make a decision do we close them that's when they have the opportunity to give staff direction

[2:09:07] Voice 7: thank you thanks

[2:09:08] Voice 9: yeah i would prefer to talk about regular reporting and opt into that but we

[2:09:13] Voice 9: i don't know if this is the time to discuss

[2:09:15] Voice 6: it is the time that you would potentially add in

[2:09:19] Voice 6: section 10 reporting maybe you have some learning kind of managing and about like once

[2:09:25] Voice 6: say annually reportedly brought something to the LTC.

[2:09:31] Voice 11: Yeah that's possible actually

[2:09:33] Voice 11: it's in there's

[2:09:34] Voice 11: language within the North Pender I don't bring that up on a laptop the North Pender policies

[2:09:39] Voice 11: have that wording and so does the Maine Island

[2:09:41] Voice 5: policies

[2:09:42] Voice 11: they have that specific wording.

[2:09:45] Voice 5: Okay I can look them up about Maine's.

[2:09:48] Voice 11: How often they are in fact they want regular reporting

[2:09:51] Voice 11: yeah

[2:09:51] Voice 5: instead

[2:09:54] Voice 11: of just leaving it up to demand the way

[2:09:58] Voice 9: that would help me as a trustee is

[2:10:01] Voice 9: i'd feel like i had more information because if i don't if i don't get anything i just

[2:10:06] Voice 9: but i but i but i'm not it's there's no mandate for me to find everything out

[2:10:11] Voice 9: then i don't i i really feel like i'm coming in the dark there could be 10 or there could be one

[2:10:15] Voice 9: i don't know i think so that would just be more that

[2:10:20] Trustee Evans: and i've recently done the trust council

[2:10:22] Trustee Evans: So once you can go through the full report

[2:10:25] Trustee Evans: and pull out the South Panda pieces.

[2:10:27] Trustee Evans: So I tend to do that too.

[2:10:28] Trustee Evans: Right.

[2:10:33] Voice 5: Yeah, I'm on the map.

[2:10:36] Voice 5: Administrative by-law, I believe.

[2:10:41] Voice 5: And actions investigation or enforcement notification.

[2:10:45] Voice 6: It's typically at the

[2:10:46] Voice 11: bottom of the page here.

[2:10:47] Voice 11: Under administrative policies.

[2:10:49] Voice 6: By-law compliance enforcement policy.

[2:10:53] Voice 6: Love

[2:10:54] Voice 18: the internet here, thank you.

[2:10:56] Voice 6: And for that one meeting that was down,

[2:10:58] Voice 6: what editing remember what we did so that's entry screen

[2:11:08] Voice 14: yeah

[2:11:09] Voice 6: so 10.3 the manager of compliance and

[2:11:14] Voice 6: enforcement will maintain the bylaw enforcement policy and will report to the ltc no that's not

[2:11:20] Voice 6: it oh 10.1 the ltc will receive regular reporting on open files where investigations have been

[2:11:27] Voice 6: completed and the reporting will state whether or not enforcement or legal action of any kind

[2:11:31] Voice 6: is recommended.

[2:11:33] Voice 9: Sure. I'd like to make similar to me.

[2:11:38] Voice 6: Well let's pause. Well I'll send you

[2:11:41] Voice 6: if you're online so I can send you the draft wording. Yes.

[2:11:45] Voice 6: And let's go through the motions

[2:11:49] Voice 6: in order from top to bottom if you're interested in the questions.

[2:11:54] Voice 9: Okay so you might hold on to

[2:11:55] Voice 9: that yeah okay.

[2:11:57] Voice 6: I'll just reply to everybody on that last point.

[2:12:00] Voice 9: Yeah where is this part of the

[2:12:02] Voice 9: the there's a reference to section three seven point three in the byline power to do with the

[2:12:08] Voice 9: screening which are contained in section seven point three i can't find i couldn't find that

[2:12:15] Voice 9: place it's

[2:12:16] Trustee Evans: uh it's the um it's the south panda island local trust committee bylaw notification

[2:12:23] Trustee Evans: bylaw 116 so you have to look at that that is the uh then um and i didn't read it with me i

[2:12:32] Trustee Evans: have it printed up and so it's just it's just going through what the obligations are so it's

[2:12:39] Trustee Evans: a different document I might even have it open hold on so

[2:12:46] Voice 9: it did so 7.3 of the viola yes

[2:12:49] Voice 5: the final

[2:12:49] Voice 9: it's referencing right

[2:12:52] Trustee Evans: here um it says right here that's up in the island local trust

[2:12:56] Trustee Evans: committee by law enforcement notification that one that's the

[2:13:00] Voice 4: vital that it's referring to

[2:13:02] Voice 4: Chair, the file number I believe is incorrect on it is 116 rather than 156,

[2:13:07] Voice 14: or

[2:13:08] Voice 4: is it 156?

[2:13:10] Voice 4: It's noted as 156 in Part B and also the incorrect adoption date, 2019.

[2:13:35] Voice 5: I had to send that language to, oh, did I send it to you, Warren?

[2:13:41] Voice 4: Oh, well maybe I'm actually, pardon me, I'm looking at mains, yeah, I'm like, I'm pretty

[2:13:47] Voice 4: sure that was right.

[2:13:49] Voice 4: my apologies my apologies yeah

[2:13:57] Voice 19: so this one by law

[2:13:58] Trustee Evans: yeah

[2:14:00] Voice 10: it's 160 yeah

[2:14:01] Trustee Evans: so i've just opened it

[2:14:02] Trustee Evans: for my machine to catch up so it said what section seven point

[2:14:14] Trustee Evans: so here's some 7.3 there you go so it's this section that it's referring to

[2:14:18] Trustee Evans: It has duties and functions at the screening offices.

[2:14:25] Voice 9: Could that be added in the reference to the by-law or is that...?

[2:14:30] Trustee Evans: I wouldn't take... I wouldn't recommend taking language from a different thing because as soon as you do that, you have all these documents that you've got to go and update every day and there's a change.

[2:14:40] Trustee Evans: So just referencing it is enough because then you go to that document and you read it.

[2:14:45] Trustee Evans: Yeah,

[2:14:45] Voice 9: because I couldn't find it, and I assumed that it was in your attachments, but we got

[2:14:50] Voice 9: in one of the either the Trust Council bylaw or the bylaw we were working on, but I couldn't

[2:14:55] Voice 9: find it in either. So how would I know where to find this?

[2:14:59] Trustee Evans: Because this is the title of it, and it's referencing the bylaw right here.

[2:15:03] Trustee Evans: The first sentence references the bylaw that it's talking about.

[2:15:07] Voice 9: Okay, thank you.

[2:15:09] Trustee Evans: You're welcome

[2:15:10] Voice 9: to be patient with me.

[2:15:12] Voice 9: Always.

[2:15:14] Voice 5: Thank you for being patient with me.

[2:15:15] Voice 5: Okay so I did send the wording for that tiny point something addition.

[2:15:26] Voice 9: All right that's the end of my question so I'm going to hand it over to

[2:15:32] Voice 9: to going through

[2:15:34] Voice 8: motions.

[2:15:37] Voice 7: Yeah so

[2:15:43] Voice 6: just since we were starting at the top you had a question about whether

[2:15:47] Voice 6: the definition of Ben's system should be added or should it be could be and

[2:15:54] Voice 6: um notice and then refers to the you know ben system refers to the i

[2:16:04] Voice 8: don't know what you

[2:16:05] Voice 8: call that well it was the ben system i guess you need

[2:16:09] Voice 21: anything

[2:16:13] Voice 8: that you would have in the motion

[2:16:16] Voice 8: you

[2:16:16] Voice 6: wanted well we'll have to go through things one at a time so i'm just suggesting if you're

[2:16:22] Voice 6: going to make amendments to the proposed policy that we go in

[2:16:29] Voice 6: order for Lisa's sake, because you can, could you ask the that

[2:16:37] Voice 6: a definition of Ben system be added to section two, for

[2:16:41] Voice 6: instance, definitions and abbreviations.

[2:16:44] Voice 9: I was assuming that before

[2:17:00] Voice 5: is the start of the policy and

[2:17:09] Trustee Evans: And again, I was given two motions, and I had to do them in order.

[2:17:20] Voice 8: Yeah, so it

[2:17:21] Voice 9: is part of the bylaw.

[2:17:21] Voice 9: I just assumed that maybe that was definitions outside of the actual bylaw, but it isn't.

[2:17:26] Voice 9: So, yeah.

[2:17:27] Voice 9: So, should I make a motion then?

[2:17:31] Voice 6: If you think that's needed for clarity, yeah.

[2:17:35] Voice 9: Yeah, so I'm making a motion that under 2.0 definitions and abbreviations,

[2:17:41] Voice 9: to add a definition for BEND system or the BEND system.

[2:17:51] Voice 6: I'm just going to pause and make sure Lisa's talking with us.

[2:17:56] Voice 6: Is this process okay for you, Lisa?

[2:17:58] Voice 6: We're going to go through the policy starting page 54.

[2:18:03] Voice 6: And Trustee Falk has moved that Section 2.0 be amended

[2:18:09] Voice 6: ended by adding a definition for BEN system,

[2:18:15] Voice 19: EN system.

[2:18:18] Voice 6: And I did change the wording, sorry.

[2:18:22] Voice 16: I'll let you know what I have, Chair Elliott,

[2:18:26] Voice 16: that the South Pender Island Local Trust Committee

[2:18:28] Voice 16: request staff add a definition for the BEN system

[2:18:31] Voice 16: to section 2.0 of the South Pender Island Local Trust

[2:18:36] Voice 16: Committee bylaw compliance and enforcement policy.

[2:18:39] Voice 16: see it's

[2:18:43] Voice 6: good all right um all right we'll move into that and seconder for the motion

[2:18:51] Voice 6: seconded by trustee evans discussion all those in favor raise your hand and say aye

[2:19:00] Voice 6: next and

[2:19:04] Trustee Evans: i go yeah okay i have a motion for um and start with the 5.2

[2:19:12] Trustee Evans: I'm just going to read it out and then I can speak to it I guess after it's been seconded if

[2:19:18] Trustee Evans: I get seconded I move that South Pender LTC request staff to replace section 5.2 of the

[2:19:25] Trustee Evans: South Pender Island Local Trust Committee bylaw compliance and enforcement policy

[2:19:29] Trustee Evans: with wording taken from a subsection of 5.1 of the adopted bylaw compliance and enforcement policy

[2:19:36] Trustee Evans: 5.5.1 so that it reads in compliance with trust council bylaw compliance and enforcement policy

[2:19:43] Trustee Evans: section 5.5.1 comma investigations will focus exclusively on the specific alleged bylaw

[2:19:50] Trustee Evans: contraventions outlined in the complaint unless observations provide the officer with reasonable

[2:19:56] Trustee Evans: grounds to believe that the situation may pose a significant risk to health safety or the

[2:20:01] Trustee Evans: environment period officers should answer reasonable questions related to the purpose

[2:20:06] Trustee Evans: of the visit and the vital complaint investigation process period support

[2:20:13] Voice 6: seconded

[2:20:15] Voice 6: advice from you uh warren is that two policies in that recommendation officers should answer

[2:20:26] Voice 6: reasonable questions related to the purpose of the visit the vital complaint investigation process

[2:20:30] Voice 6: Let

[2:20:32] Voice 10: me bring up the actual motion of the Senate.

[2:20:39] Trustee Evans: I just copied that out of the section of the Council by-law that's already been...

[2:20:47] Trustee Evans: It's word for word.

[2:20:48] Trustee Evans: It's word for word.

[2:20:49] Voice 6: Well, I'm asking why are we duplicating the by-law?

[2:20:52] Trustee Evans: Well, if I can speak to it, then I can speak to why I'm proposing this.

[2:20:56] Trustee Evans: Sure.

[2:20:57] Trustee Evans: But I can't speak to it until it's been seconded.

[2:21:00] Voice 6: well i'm asking the officer for clarity so we don't have to do amendments because that's not

[2:21:07] Voice 6: that's going to take us a long time i

[2:21:11] Voice 11: seem to have lost the motion

[2:21:14] Voice 7: i may

[2:21:15] Voice 11: i may have it here i know i do have it here okay

[2:21:23] Voice 14: okay

[2:21:24] Voice 11: so i think the last part the reference

[2:21:39] Voice 11: to officers should answer reasonable corrections related to the purpose of the visit by the

[2:21:42] Voice 11: complaint investigation process I think that's already dealt with within trust council policy

[2:21:48] Voice 11: so a lot of this is some of this is repetitive I mean the document trying to get the documents

[2:21:55] Voice 11: to work together and in a big way this is just a repetition of the trust council policy

[2:22:03] Voice 11: and it may not even need to be in there for that fact because so you can completely remove it

[2:22:13] Voice 11: But if you do want to add the additional language and the use of the word significant and reasonable grounds, then you can certainly do that.

[2:22:26] Voice 11: But the last, I'm not sure that the last phrase is necessary regarding answering reasonable questions.

[2:22:34] Voice 11: Because I think it's, again, it's already covered within

[2:22:36] Voice 5: Trust Council policy.

[2:22:39] Voice 5: Yeah.

[2:22:46] Voice 8: Second, third, or once.

[2:22:52] Voice 6: Okay, so we've heard advice from the manager. The wording is already in policy 5.5.1. If we want to have it in the self-panda policy, yeah, I guess we can duplicate it.

[2:23:09] Trustee Evans: Okay, second level.

[2:23:12] Trustee Evans: Can I speak to the motion?

[2:23:13] Trustee Evans: the reason why i want to make sure that it's um in our south panda policy even if the trust

[2:23:24] Trustee Evans: council policy changes its wording that wording i think is applicable here i think it's important

[2:23:30] Trustee Evans: to have the clarification and to have it spelled out without it being spelled out if this policy

[2:23:37] Trustee Evans: is quoted by itself it doesn't contain the other information and i want to make sure that it's

[2:23:43] Trustee Evans: really clear that this is applicable as well because one person may only look at one policy

[2:23:50] Trustee Evans: versus going up the chain of not being fully aware of it so I'd like to have it spelt out

[2:23:56] Trustee Evans: fully here which is why I'm proposing it okay um

[2:24:03] Voice 6: I personally don't think it's necessary because

[2:24:05] Voice 6: by law enforcement officers know what they are doing but I think for the purposes of the public's

[2:24:11] Voice 6: assurance and if it's good communication. Any other discussion on the motion?

[2:24:17] Voice 9: I can't see any harm in it. Okay,

[2:24:19] Voice 6: all those in favor, raise your hand and say aye. Aye.

[2:24:21] Voice 9: That is carried.

[2:24:25] Trustee Evans: My next motion is similar on 5.4. I'll read it out first.

[2:24:33] Trustee Evans: I move that South Panda LTC request staff to replace section 5.4 of the South Panda Island

[2:24:40] Trustee Evans: and local trust committee bylaw compliance and enforcement policy with wording taken from a

[2:24:46] Trustee Evans: subsection of 5.2 of the adopted bylaw compliance and enforcement policy 5.5.1 so that it reads

[2:24:54] Trustee Evans: entry without notice in exceptional circumstances where prior notice is not feasible or where

[2:25:01] Trustee Evans: immediate entry is required as there are reasonable grounds to believe that the failure to enter may

[2:25:06] Trustee Evans: result in immediate threat to health, safety, or the environment, officers may enter the

[2:25:11] Trustee Evans: property as authorized under the Local Government Act. Officers will document the justification

[2:25:17] Trustee Evans: for entry without notice, specifying the urgency and applicable legal authority, and will notify

[2:25:24] Trustee Evans: the property owner or occupier as soon as practicable following the visit.

[2:25:31] Voice 6: Okay, I'll second that.

[2:25:33] Voice 6: and seconded by trust folk just noting that the exact same wording is in the existing policy

[2:25:40] Voice 6: held by trust council correct and that's probably going to be the case with all of your motions

[2:25:45] Voice 6: okay

[2:25:45] Trustee Evans: um no it's it's really just these two that i'm really um doing um copying okay and again this

[2:25:52] Trustee Evans: is because this is where a lot of the concerns arise so having it duplicated and even should

[2:26:00] Trustee Evans: should the test council policy change, that wording I think would stand the test of time here.

[2:26:06] Voice 6: Okay. Any more discussion? All those in favour? Aye.

[2:26:13] Voice 6: It's carried.

[2:26:16] Trustee Evans: My next motion, I'm moving on to motion four. I'm just changing the order a little bit.

[2:26:22] Trustee Evans: So this is now looking at section 6.3 of the document.

[2:26:27] Trustee Evans: I move that South Pender LTC request staff to amend Section 6.3 of the South Pender Island Local Trust Committee Bi-law Compliance and Enforcement Policy by adding the words identified and an immediate so that it reads,

[2:26:45] Trustee Evans: If there are contraventions in identified environmentally sensitive areas or development permit areas, or if there is an immediate risk to health safety, there will be a demand for the respondent to cease the use or activity immediately.

[2:27:02] Trustee Evans: at me and

[2:27:04] Voice 6: before that seconded i would like advice um from a planning perspective because

[2:27:10] Voice 6: the word identified means an area is either mapped or is a dpa like what does that word

[2:27:19] Voice 6: identified actually do versus somebody is dumping sewage on the property and it may be affecting

[2:27:26] Voice 6: somebody's well but it's not an identified area that is actually mapped so that's my question

[2:27:32] Voice 6: about specifying identified you could still be allowing environmental risks if people potentially

[2:27:40] Voice 6: if it's like well it's not been mapped out as an environmentally sensitive area so

[2:27:48] Voice 4: we could only

[2:27:48] Voice 4: enforce um uh environmentally sensitive areas that are recognized in the official community

[2:27:55] Voice 4: plan or but through a development from an area so a sensitive ecosystem will already be identified

[2:28:03] Voice 4: identified um so i think it's redundant but um and

[2:28:12] Trustee Evans: i can't speak to this until it's been seconded

[2:28:14] Trustee Evans: right yeah well i just want to make because

[2:28:21] Voice 5: this is this

[2:28:21] Voice 6: it's it is and i'm not a planner that's

[2:28:25] Voice 6: why i'm asking for advice that it's yeah

[2:28:31] Voice 4: sensitive ecosystems are mapped and they would be attached

[2:28:35] Voice 4: to the ocd so they would be identified through that process no

[2:28:44] Voice 6: but if you can only trigger

[2:28:46] Voice 6: investigation immediately when there's that's the sensitive ecosystem but there's it's it's the

[2:28:54] Voice 6: nature of the offense is going to cause environmental harm it's not in a sensitive

[2:29:01] Voice 6: ecosystem it's not limiting it well

[2:29:04] Voice 4: we wouldn't have authority i'm going to pass it back to um

[2:29:07] Voice 4: manager david we wouldn't have the authority my understanding then to

[2:29:13] Voice 4: enforce if it's not in contradiction to one of our bylaws we could only enforce our bylaws

[2:29:19] Voice 4: not say a provincial legislation we could notify somebody else but

[2:29:26] Voice 6: but it's about where the contravention is it's not about like i

[2:29:36] Trustee Evans: feel that we're getting into

[2:29:38] Trustee Evans: discussion versus wordsmithing and i would like to you

[2:29:45] Voice 6: can enter the discussion we don't

[2:29:47] Trustee Evans: I can't just we can't discuss this until it's

[2:29:50] Trustee Evans: been seconded but not okay

[2:29:53] Voice 6: I'm allowing discussion

[2:29:54] Voice 6: on the wording of the motion so that we don't have to go into amendments so please if you have

[2:30:00] Trustee Evans: Okay, so I'm sure.

[2:30:01] Trustee Evans: Thank you.

[2:30:02] Trustee Evans: So the reason why I was wanting to put in the word identified

[2:30:06] Trustee Evans: was for clarity for future people as well,

[2:30:09] Trustee Evans: that an environmentally sensitive area is not just any area.

[2:30:17] Trustee Evans: It is a specific term.

[2:30:19] Trustee Evans: It's something that has already been identified.

[2:30:23] Trustee Evans: And so whether we use the word identified or not,

[2:30:27] Trustee Evans: planning understands that this is an identified area.

[2:30:30] Trustee Evans: area. However, other people may not have that clarity. So somebody may say, well, this piece,

[2:30:40] Trustee Evans: I believe, is environmentally sensitive, but it hasn't actually undergone the process to

[2:30:49] Trustee Evans: make it an environmentally sensitive area, just to help inform the person who's making

[2:30:55] Trustee Evans: a complaint or whatever it's specific areas not just any area that may be of

[2:31:02] Trustee Evans: importance to that one individual or to a group of people if it's not actually an

[2:31:06] Trustee Evans: identified area

[2:31:07] Voice 21: but

[2:31:09] Trustee Evans: if it's if it's redundant and I understand there is

[2:31:12] Trustee Evans: redundancy there because we're on this side of the table but it's both the

[2:31:16] Trustee Evans: people on the other side of the table that I'm

[2:31:18] Trustee Evans: wanting additional clarity do

[2:31:22] Voice 6: Do you have advice on this, Oren?

[2:31:24] Voice 6: So,

[2:31:25] Voice 11: Chair, bio-officers are not biologists or any, as far as I know, we haven't hired any biologists or any kind of experts that can identify environmentally sensitive areas.

[2:31:35] Voice 11: So, we're already relying on the mapping and the OCP that we have that is identified, especially here's the development of the permanent area for sensitive ecosystems or others.

[2:31:45] Voice 11: Okay.

[2:31:46] Voice 11: And then it'll be within the mapping, and also whatever literature we have that's been identified for professionals,

[2:31:55] Voice 21: water.

[2:31:56] Voice 11: Water has anything to do with water.

[2:32:00] Voice 11: Wetlands, marsh, the sea are environmentally sensitive areas.

[2:32:04] Voice 11: These have already been identified by others, and that's all the bio-officer's doing.

[2:32:08] Voice 11: he's not looking at some property and say okay i now believe that is some i identify three types

[2:32:17] Voice 11: of flowers in there that's not a vehemently sensitive area we can't do that we're not those

[2:32:22] Voice 11: type of experts we're not professional biologists

[2:32:25] Voice 14: so

[2:32:26] Voice 11: other experts have identified it so especially

[2:32:29] Voice 11: yes if you've identified the ocp and they do read the ocp and okay there's my sensitive ecosystem

[2:32:35] Voice 11: system area it may not actually there's environmentally sensitive areas in your ocp

[2:32:40] Voice 11: that are not designated as development permit areas but we can still try and investigate

[2:32:46] Voice 11: something's happening in that area because your ocp has identified it

[2:32:50] Voice 5: right thank

[2:32:53] Voice 6: you for that

[2:32:57] Voice 6: i'm satisfied um i'll call for a second on the motion

[2:33:03] Voice 8: Was it seconded?

[2:33:04] Voice 6: Yeah.

[2:33:06] Voice 8: Seconded.

[2:33:07] Voice 8: Okay.

[2:33:07] Voice 6: Now discussion on the motion. Thank you for your patience.

[2:33:11] Trustee Evans: Well, I think I've spoken too for most of them.

[2:33:16] Voice 9: Yeah, it's perhaps redundant, but it provides more clarity for property owners.

[2:33:22] Voice 6: All right. All those in favour, raise your hand or say aye.

[2:33:26] Voice 8: Aye.

[2:33:27] Voice 6: And that is carried.

[2:33:30] Trustee Evans: Are you skipping motion three?

[2:33:32] Trustee Evans: For right now, I'm going to turn back to that. Motion five is on 6.6. I move that South Pender LTC request staff to amend section 6.6 of the South Pender Island Local Trust Committee bylaw compliance and enforcement policy by adding the words immediate, risks, and identified so that it reads,

[2:33:58] Trustee Evans: respondents will be given a by-law warning notice with a minimum of 45 days to comply before a by-law

[2:34:04] Trustee Evans: violation notice is issued unless there are immediate health and safety risks or contraventions

[2:34:12] Trustee Evans: in identified environmentally sensitive areas that may require more immediate action.

[2:34:19] Voice 6: We

[2:34:21] Voice 8: have a second note.

[2:34:25] Voice 6: Sorry, before you second, I'm just going to ask about the concerns versus

[2:34:30] Voice 6: risks is there any issue with articulating that there is a risk versus

[2:34:38] Voice 6: a concern Warren no

[2:34:43] Voice 10: chair I don't believe it really matters

[2:34:45] Voice 6: great call for

[2:34:48] Trustee Evans: a second I'd like to speak to it oh

[2:34:50] Voice 10: yes I'll

[2:34:51] Trustee Evans: second it by trustable

[2:34:53] Trustee Evans: discussion

[2:34:53] Voice 6: on the motion

[2:34:54] Trustee Evans: yeah I was just going to say I'm using the I'm using the

[2:34:59] Trustee Evans: terminology that we've been using in the um trust council approved bylaw so that there is a better

[2:35:09] Trustee Evans: synergy between the documents right

[2:35:11] Voice 6: all right uh any more discussion on the motion all those in

[2:35:18] Voice 6: favor raise your hand and say aye that is carried motion number yes i'm

[2:35:26] Voice 16: sorry to interrupt the

[2:35:27] Voice 16: previous motion um not the one that was just carried but the previous one i had a very brief

[2:35:34] Voice 16: uh internet glitch and did not hear if it was carried or defeated it

[2:35:39] Voice 6: was carried thank you

[2:35:45] Trustee Evans: so moving on number six uh this is in regards to section 7.4 of the file i move that south

[2:35:55] Trustee Evans: panda ltc request staff to amend section 7.4 of the south panda island local trust committee

[2:36:01] Trustee Evans: bylaw compliance and enforcement policy by replacing unless there are contraventions

[2:36:07] Trustee Evans: that exist in environmentally sensitive areas or there are concerns about health and safety

[2:36:13] Trustee Evans: with accepting cases where the contravention poses a significant risk to health safety or

[2:36:20] Trustee Evans: environment as per section 6.1.5 of the trust council bylaw compliance and enforcement policy

[2:36:29] Trustee Evans: policy 5.5.1, so that it reads, if a contravention has been identified that is subject to deferred

[2:36:38] Trustee Evans: enforcement by the LTC, the file can be closed, except in cases where the contravention poses

[2:36:44] Trustee Evans: a significant risk to health, safety, or the environment.

[2:37:08] Voice 6: Yeah, I mean, please speak to your

[2:37:11] Voice 6: proposed motion before it's seconded, just so you can, because I'm trying to follow your reasoning

[2:37:15] Voice 6: here it's

[2:37:16] Trustee Evans: a little so rather than it just being in environmentally sensitive areas this one is

[2:37:20] Trustee Evans: using the wording that we've got before so this is where there's risks so except in cases where

[2:37:26] Trustee Evans: there are risks to the environment so there could like if somebody's leaking oil into the ground or

[2:37:33] Trustee Evans: if they're polluting water or anything else that is not in an environmentally sensitive area but

[2:37:38] Trustee Evans: the environment as a whole

[2:37:42] Voice 21: so

[2:37:44] Trustee Evans: we're not just limiting it now to environmentally sensitive areas

[2:37:47] Trustee Evans: I think that

[2:37:49] Voice 6: changes the intent of

[2:37:50] Trustee Evans: the policy, but

[2:37:52] Voice 6: that's why I'm confused.

[2:37:55] Voice 8: I have a point of order.

[2:37:57] Voice 8: I don't

[2:38:00] Voice 9: think we're following Robert's rules of order.

[2:38:01] Voice 9: We're discussing the motion that hasn't been seconded.

[2:38:07] Voice 9: I think we need to second it before we have this discussion.

[2:38:11] Voice 9: We're kind of debating.

[2:38:12] Voice 6: No, it's for the purpose of clarity so that the motion is clear.

[2:38:17] Voice 6: and typically we would ask for staff advice if there is lack of clarity and a trustee is allowed

[2:38:23] Voice 6: to say I'm not clear on the motion can we have some discussion to clarify it so if you want to

[2:38:30] Voice 6: go through a process of seconding everything and then we can do amendments that's totally fine

[2:38:36] Voice 9: I just feel like it's bordering on it's hard to separate discussion versus clarity

[2:38:42] Voice 9: yeah

[2:38:45] Voice 6: okay i'm asking for clarity on the intent of your motion because to me this is i'm not sure if

[2:38:55] Voice 6: it's changing the intent of the proposed policy strongly okay so

[2:39:01] Trustee Evans: again um files can be closed

[2:39:04] Trustee Evans: unless contraventions pose significant risk to health safety that's that's fine um but we had

[2:39:12] Trustee Evans: also been talking earlier you've been speaking earlier about well you know what if something's

[2:39:16] Trustee Evans: happening in the environment

[2:39:18] Voice 21: so

[2:39:20] Trustee Evans: should should a file be closed if there is a significant risk

[2:39:26] Trustee Evans: to the environment that is not occurring in an environmentally sensitive area i think it should

[2:39:32] Trustee Evans: not be closed if there is a significant risk to the environment we need to i would rather have

[2:39:38] Trustee Evans: that open and authentic if we're involving staff what your perspective would be there

[2:39:43] Voice 11: here i have no issues with this worthy i guess it would provide clarity i would also point out

[2:39:49] Voice 11: it's covered within trust council policies uh for what we can proactively enforce on anyway so there

[2:39:56] Voice 11: are if there is a significant risk to the environment we can just proceed under trust

[2:40:00] Voice 11: council policy yeah right

[2:40:02] Voice 11: but as it's worded there's

[2:40:06] Voice 6: safety or the environment versus

[2:40:09] Voice 6: environmentally sensitive areas okay i get your point yeah um i don't think it changed yeah that's

[2:40:15] Voice 6: great now i'll call for a second second of my trustee file discussion on your motion i discussed

[2:40:22] Voice 6: it i know that's

[2:40:24] Voice 9: kind of my point is that that's where it gets great there with it

[2:40:28] Voice 9: Thank

[2:40:29] Voice 6: you for the point. Just please don't make me entertain motions to amend. I can't do it.

[2:40:39] Voice 6: Any further discussion? All those in favor, raise your hand and say aye. And

[2:40:43] Voice 6: that is carried. Thank you.

[2:40:46] Trustee Evans: Next motion. This one is 7.5.

[2:40:52] Trustee Evans: I move that South Pender LTC request staff to amend Section 7.5 of the South Pender Island Local Trust Committee By-law Compliance and Enforcement Policy by replacing work in an environmentally sensitive area or there are health and safety concerns with, in cases where the contravention poses a significant risk to health, safety, or the environment.

[2:41:14] Trustee Evans: as per section 6.1.5 of trust council bylaw compliance and enforcement policy 5.5.1

[2:41:21] Trustee Evans: so that it reads if it is determined during investigation that the complaint was frivolous

[2:41:27] Trustee Evans: repeat or vexatious in nature the file can be closed unless there is work in a development

[2:41:33] Trustee Evans: permit area or in cases where the contravention poses significant risk to health safety or the

[2:41:39] Trustee Evans: the environment same reasons as before right all for a second second seconded

[2:41:45] Voice 6: by trustee falk any

[2:41:47] Voice 6: further discussion no all those in favor raise your hand or say aye all

[2:41:51] Trustee Evans: right okay so now i'm

[2:41:57] Trustee Evans: going to go back up to section 5.5 and i'm going to move down forward so that people know section

[2:42:10] Trustee Evans: Section 5.5 says, currently, holders of a temporary use permit will be held accountable

[2:42:16] Trustee Evans: for any violations of their permit.

[2:42:18] Trustee Evans: Bylaw enforcement officers may enter properties between the hours of 9 a.m. and 5 p.m. on

[2:42:23] Trustee Evans: any day without prior consultation with a holder of a temporary use permit for the purpose

[2:42:29] Trustee Evans: of investigating a complaint.

[2:42:32] Trustee Evans: And I move, and I'll speak to it after, I move that South Pender LTC request staff to

[2:42:40] Trustee Evans: to remove Section 5.5 of the South Panda Island Local Trust Committee

[2:42:44] Trustee Evans: bylaw compliance and enforcement policy

[2:42:47] Trustee Evans: as the wording is in contraventions

[2:42:48] Trustee Evans: for the principles of administrative fairness

[2:42:51] Trustee Evans: as presented in the Ombudsperson's report.

[2:42:56] Voice 6: Okay, so this one I would like advice for probably seconds.

[2:43:01] Voice 6: So, Mr. Dingman, you said that this wording

[2:43:04] Voice 6: is in the bylaw that we hold?

[2:43:09] Voice 6: No, in the existing standing resolution?

[2:43:11] Voice 11: It's in your temporary use permit. Permits. It's a

[2:43:15] Voice 11: condition of the permit that's been placed in there. It's been placed, as far as I know, for decades.

[2:43:20] Voice 11: That policy there, and former Hart PM Kojima suggested it be in this document so that it would be there for reference.

[2:43:29] Voice 11: So it would cause no confusion if a bylaw officer showed up. Well, why doesn't this comply with policy?

[2:43:35] Voice 11: what we've stated in policy. It's in your permit that a biohazard can come and investigate and it's

[2:43:41] Voice 11: in the policy. It

[2:43:42] Voice 11: doesn't necessarily need to be in the policy because you've already gotten the

[2:43:46] Voice 11: permit. It's some duplication you don't need and of course if the LDC in the future doesn't want

[2:43:52] Voice 11: that particular policy or condition in your temporary use permits then they can consider

[2:44:00] Voice 11: are on removing it

[2:44:01] Voice 21: it's

[2:44:03] Voice 11: not violence it's absolutely not vital that it be in this policy

[2:44:06] Voice 11: at all this is unique for the most part to the southern gulf islands

[2:44:09] Voice 6: okay based

[2:44:11] Voice 11: on just the

[2:44:12] Voice 11: common practice so

[2:44:13] Voice 6: i guess my question is and thank you for clarifying that so that according

[2:44:18] Voice 6: to the conditions of the permit a bylaw enforcement officer may still enter the property

[2:44:24] Voice 6: between the hours of nine and five on any day because that

[2:44:27] Voice 6: is the condition of the permit that

[2:44:29] Voice 6: the applicants agreed to doesn't need to be in this so fender health policy correct okay thank

[2:44:35] Voice 6: you um so you're good with the motion okay and i'll call for a second there no

[2:44:42] Voice 8: second and discussion

[2:44:44] Voice 6: on the motion um

[2:44:48] Voice 7: yeah no i'll leave that

[2:44:51] Voice 7: um i

[2:44:53] Voice 8: would like to hear the rationale i'll get into

[2:44:57] Trustee Evans: that in

[2:44:57] Voice 8: my next motion

[2:44:57] Trustee Evans: you

[2:44:59] Voice 6: don't want to get rational for uh

[2:45:01] Trustee Evans: well because it ties it well i

[2:45:03] Trustee Evans: mean not really no but let's just vote okay

[2:45:06] Voice 6: i won't be voting in favor because i think the

[2:45:09] Voice 6: purpose of this policy is to be able to give easy access to the rest of the community about what the

[2:45:17] Voice 6: process is even if they're not the holders of a temporary use permit i think it would be helpful

[2:45:21] Voice 6: to have it in the policy if um if uh if the purpose is to provide clarity so i think removing

[2:45:29] Voice 6: that section actually is going against what the intent of this policy is but yeah all those in

[2:45:37] Voice 6: favor no

[2:45:39] Voice 9: i'm sorry um without knowing okay the rationale like i can't decide on this so again

[2:45:46] Trustee Evans: the rationale is actually in the thing it's in contravention with the principles of administrative

[2:45:51] Trustee Evans: administrative fairness is presented in the ombudsperson's report so here it says so the way

[2:45:58] Trustee Evans: that the tup is written currently it says the holder of this permit will be held accountable

[2:46:03] Trustee Evans: for any violation of the conditions of this permit the island's trust bylaw investigations office

[2:46:07] Trustee Evans: may enter the property between the hours of 9 a.m and 5 p.m on any day without prior consultation

[2:46:13] Trustee Evans: with the holder of the permit or the stdr renter for the purpose of investigating a complaint

[2:46:19] Trustee Evans: complaint and in like the principles of administrative fairness means that any

[2:46:28] Trustee Evans: private residential property where there is an expectation of privacy both by the owner or the

[2:46:35] Trustee Evans: user in the case of STBRs need to be exempted from this type of clause so because of that

[2:46:41] Trustee Evans: and moving that let's get removed because it is in direct conflict with the principles of

[2:46:51] Trustee Evans: administrative fairness where we had that whole report about it so let's say you've got an STPR

[2:46:59] Trustee Evans: operation and somebody files a complaint by the time the file officer receives the complaint

[2:47:05] Trustee Evans: complaint even if they send the person the next day or a day after and the file's been opened

[2:47:13] Trustee Evans: it could be a different renter in there and they show up at 9 a.m in the morning and are in the

[2:47:17] Trustee Evans: property and if you're the stvr person that's rented this place you have an expectation of

[2:47:22] Trustee Evans: privacy that has now been violated and i can't support that so i'm recommending if it is not

[2:47:30] Trustee Evans: necessary in here I would like to have it removed and my next one so before you

[2:47:38] Trustee Evans: move on yeah we have a motion on the floor and advice from Dr. Stockdale yeah

[2:47:44] Trustee Evans: and I was just gonna say my next one will address the

[2:47:46] Voice 4: TUP one thing to

[2:47:51] Voice 4: mention is that again the TUP allows uses that are not currently permitted by

[2:47:56] Voice 4: the zone so in residential uses short-term vacation rental is actually a commercial use

[2:48:03] Voice 4: so i just want to highlight that the tup is allowing a temporary commercial use not a

[2:48:08] Voice 4: residential use right but a

[2:48:11] Trustee Evans: person who is booking an stdr has an expectation of privacy that this

[2:48:20] Trustee Evans: removes

[2:48:21] Voice 7: well

[2:48:30] Voice 6: i think there's a few confusing things here if the permit allows the office or

[2:48:36] Voice 6: the question my question is if the permit allows a screening officer already um to enter the

[2:48:42] Voice 6: premises to investigate and the permits required to be posted and the information be given to

[2:48:49] Voice 6: renters about the conditions of the permit then how that is communicated to renters is really up

[2:48:58] Voice 6: to the holder of the permit is it not it's not how

[2:49:03] Trustee Evans: do you get that to so again that we're sort

[2:49:06] Trustee Evans: of like spraying into the tup wording right now um and i'd like to have that discussion after this

[2:49:13] Trustee Evans: motion perhaps

[2:49:16] Voice 6: we can table this motion then and get into the tup discussion because if you want

[2:49:23] Voice 6: want to amend I don't know what you're proposing there but if if the temp if the conditions of a

[2:49:31] Voice 6: temporary use permit allow an officer to go in at any point your policy isn't going to change that

[2:49:36] Trustee Evans: no correct so those TUPs that are out there have that but future TUPs that are written

[2:49:43] Trustee Evans: I don't think should have that because again it's in violation of the principles of administrative

[2:49:48] Trustee Evans: administrative bannis.

[2:49:50] Voice 6: Hmm.

[2:49:52] Voice 6: Yeah, it's a good consideration for sure.

[2:49:55] Voice 5: Like to call the question.

[2:49:58] Voice 6: Okay, so just for everyone's

[2:50:01] Voice 6: question was cold.

[2:50:03] Voice 6: But, yes, and I'm trying to go back to what the question.

[2:50:08] Voice 6: The motion on the floor, so that.

[2:50:17] Voice 7: Okay.

[2:50:17] Voice 7: Okay.

[2:50:20] Voice 6: Sorry. I'm going to call for the vote on your motion about removing section 5.5. All those in favor? Those opposed? That is carried.

[2:50:33] Voice 9: No, we're very keen to hear the next one.

[2:50:37] Trustee Evans: The next motion is that I move that South Pender LTC request staff to remove the following wording from the South Pender TUK template

[2:50:46] Trustee Evans: as the wording is in contravention with the principles of administrative fairness as presented in the Ombudsperson's report.

[2:50:53] Trustee Evans: The holder of this permit will be held accountable for any violation of the conditions of this permit.

[2:50:58] Trustee Evans: the island's trust bylaw investigations office may enter the property between the hours of 9 a.m

[2:51:05] Trustee Evans: and 5 p.m on any day without prior consultation with the holder of the permit or the stbr renter

[2:51:13] Trustee Evans: for the purposes of investigating in a complaint and the reason being i'm allowed to discuss

[2:51:20] Trustee Evans: because no prior consultation is given to either the owner of the property or the renter

[2:51:29] Trustee Evans: it's a violation of the principles of administration fairness um if other wording

[2:51:38] Trustee Evans: wants to be made in there that are um uh what would because we really don't have many commercial

[2:51:46] Trustee Evans: commercial operations here on South Pender that this

[2:51:52] Voice 6: sorry so just just pausing um we are now

[2:51:55] Voice 6: discussing temporary use permits and not the bylaw enforcement compliance policy which I was not

[2:52:00] Voice 6: prepared and I don't actually have the wording for a motion unless I'm missing it did you I didn't

[2:52:06] Voice 6: get that

[2:52:06] Trustee Evans: sorry I did I I think I just sent it to Lisa this morning I don't think I got you guys

[2:52:11] Trustee Evans: I do apologize so

[2:52:14] Voice 6: I'm actually going to suggest that we recess for 10 minutes um so that we can

[2:52:22] Voice 6: read the wording because I can't process auditorially no word what

[2:52:27] Trustee Evans: I can do is I can

[2:52:29] Trustee Evans: do I can table this we can come back to that it doesn't need to be tabled

[2:52:34] Trustee Evans: perfect then I have another motion for this okay let's go last one for that thank you let's go

[2:52:41] Voice 6: back to the sorry lisa are you tracking with us okay i'm

[2:52:46] Voice 16: still here thank

[2:52:47] Trustee Evans: you okay so my last

[2:52:50] Trustee Evans: motion for the bylaw is with regards to um section three um so it's the top of page 55

[2:53:02] Trustee Evans: pardon me i move that south pender ltc request staff to remove the quoted text from the south

[2:53:10] Trustee Evans: Pender Island Local Trust Committee by-law compliance and enforcement policy under section

[2:53:15] Trustee Evans: 3 references South Pender Island land use by-law number 114 and reference it only as language and

[2:53:23] Trustee Evans: numbering may change in the future resulting in the need to make updates to this document.

[2:53:29] Trustee Evans: So the section reads section 2.3 inspection 1 outlines conditions and circumstances whereby

[2:53:37] Trustee Evans: by the islands trust bylaw officer or any other person designated by the islands trust is granted

[2:53:43] Trustee Evans: authority to enter properties this is where i really would like to have some input

[2:54:08] Voice 6: yeah i can follow your reasoning um manager tinkman do you agree that it's just i i mean

[2:54:16] Voice 5: yeah i can't speak to the motion but i think you're intense clear

[2:54:20] Voice 5: there would

[2:54:29] Voice 11: you like me to call me

[2:54:30] Voice 5: yes please yeah um

[2:54:32] Voice 11: so this actually it's a direct citation

[2:54:38] Voice 11: of from the land use bylaw and the authority of bylaw officers to inspect properties and this

[2:54:45] Voice 11: comes from the local government act so it's there primarily for reference so that everyone knows

[2:54:52] Voice 11: you know under what authority bylaw officers can come and inspect it's there under the land use

[2:54:58] Voice 11: bylaw and then your policies are providing exemptions or criteria where

[2:55:09] Voice 11: okay you're going to allow the inspection

[2:55:11] Voice 21: what

[2:55:13] Voice 11: we've done in other

[2:55:14] Voice 11: bylaws is you could have a strict notice period here we've said request under 5.3

[2:55:28] Voice 11: request mutually agreeable times for site inspections of right one week's notice um

[2:55:33] Voice 11: you could amend that to cite section 2.3 so despite section 2.3 you're going to have a

[2:55:41] Voice 11: specific one week notice period uh that's what we've done with other policies for other ltas

[2:55:49] Voice 11: um if you're concerned about this specific 2.3 citation from the land use bylaw you could just

[2:55:59] Voice 11: remove it you don't necessarily need it in your policy because it's already cited within the land

[2:56:06] Voice 11: use bylaw right and we can you know because

[2:56:10] Voice 11: this is supposed to be a policy document it's not a

[2:56:13] Voice 11: bylaw but we're referencing okay what authority does he you know like the local trust committee

[2:56:19] Voice 11: have as the power and authority of a regional district through the islands trust act and

[2:56:26] Voice 11: you know this is about enforcing your bylaws you're setting policy so you can enforce your

[2:56:30] Voice 11: bylaws um but you know this specific citation from the land use bylaw isn't necessarily required

[2:56:38] Voice 11: like i don't believe it's required it was recommended to be added so we added it when

[2:56:43] Voice 11: we're reviewing the template document so there's different i don't know if they break the wording

[2:56:49] Voice 11: of the motion is the best word i think if you're going to leave it in you should either leave it in

[2:56:55] Voice 11: or remove it trying to provide this alternative uh wording i think causes some confusion

[2:57:03] Voice 11: because it's just citing you know here's the the regulation here's the authority to do what we're

[2:57:07] Voice 11: doing um this document will you'll amend the ltcs will amend this on a regular basis i'm sure

[2:57:15] Voice 11: it's already happened we've only been doing this for two years there's already been multiple

[2:57:19] Voice 11: ltc making multiple amendments so you don't need to make reference to future amendments

[2:57:24] Voice 11: It'll just be part of the natural process as LTCs consider different by-law issues and

[2:57:32] Voice 11: want to adopt different policies or amendments.

[2:57:35] Trustee Evans: Yeah, my only concern was should an incoming LTC make amendments to this wording, then

[2:57:41] Trustee Evans: this document has to be updated and I try, unless you want the wording to stand, but

[2:57:47] Trustee Evans: because this is a reference to this element, then if that wording changed, this wording

[2:57:53] Trustee Evans: has to change too so the bylaw changes this wording has this document and it's just hard

[2:57:58] Trustee Evans: to keep track of how many documents to keep up with um but

[2:58:03] Voice 11: sure i think that's necessary

[2:58:05] Voice 11: that if there's major bylaw changes to your lub you're going to want to change your policy

[2:58:10] Voice 11: it's just going to have to be a matter of fact a matter of process that we're going to do regular

[2:58:14] Voice 11: amendments and it's just it's not a bylaw it's just a policy document and for the most part

[2:58:20] Voice 11: amendments are easily done through the discussion that here at the ltc and it's it's not a burden

[2:58:28] Voice 11: on staff to have to track this and recommend uh amendments to the policy or the ltc saying okay

[2:58:35] Voice 11: we want to review the policy and make amendments in the future i

[2:58:39] Trustee Evans: think it's also a matter of the

[2:58:40] Trustee Evans: ltc knowing what documents have references because i don't know them all a lot of them

[2:58:47] Trustee Evans: have surprised me because i haven't been aware so i've not been able to make the motion that

[2:58:52] Trustee Evans: this document needs updating when this policy or this bylaw gets changed because i don't know or

[2:58:57] Trustee Evans: you know if we don't tell staff they might not um like it's it's it's it's it's it is a it does

[2:59:04] Trustee Evans: become a little bit of a burden so that was my only reasoning for it um rather than quoting it

[2:59:11] Trustee Evans: just referencing it and it could just be referenced by simply the title yeah

[2:59:17] Voice 6: I mean

[2:59:18] Voice 6: and

[2:59:18] Trustee Evans: I'm happy with that too so I

[2:59:21] Voice 6: I would suggest that um following the his advice that either the

[2:59:27] Voice 6: whole thing is included or you just reference the section yeah not characterize it with the

[2:59:34] Voice 6: wording that you have which is this is what that section describes because that's actually

[2:59:38] Voice 6: not perfect. I can do that. So just section 2.3 inspection one. Yeah. So we're moved. Okay.

[2:59:51] Trustee Evans: Um, Lisa, does that make sense?

[3:00:00] Voice 16: the chair i believe that i'm just removing all of the words after section 2.3 inspection bracket

[3:00:07] Voice 16: one bracket is that correct yes

[3:00:10] Voice 6: warren is that that's so adequate yeah

[3:00:15] Voice 11: i see no problem with

[3:00:16] Voice 11: that chair okay

[3:00:17] Voice 6: great so so moved uh do we have a seconder um i'm

[3:00:26] Voice 6: happy to second because now i

[3:00:27] Voice 6: understand what that was saying, but

[3:00:30] Voice 9: so it's section point the wording will remain section

[3:00:37] Voice 9: 2.3 inspection one where does it stand and what in what or does that make sense by itself because

[3:00:45] Trustee Evans: above it says south panda island land use bylaw number 114 and then just references the section

[3:00:50] Trustee Evans: because it's just a reference this is under section references we

[3:00:55] Voice 6: just remove the citation

[3:00:59] Voice 9: Okay. All right. Yes. You've made the motion. I'll second it. Or you should second it.

[3:01:10] Voice 6: That's fine.

[3:01:11] Voice 6: Okay. I'll second the motion. For discussion, which we have had ample of,

[3:01:16] Voice 6: ample discussion. That's fine. Any more discussion on the motion? All those in favor?

[3:01:26] Voice 6: that is carried thank you now i'm going to suggest a 10-minute pause we've been going

[3:01:32] Voice 6: hard for two and a half do you want to adopt the policy well the poll yes and then we can

[3:01:39] Voice 6: move into consideration of you're right yes thank you good one i'm

[3:01:45] Voice 5: going to stop to reach

[3:01:50] Voice 16: there had been a motion that you forwarded regarding um 10.1 yes

[3:02:00] Voice 16: excellent

[3:02:01] Voice 6: yes so that was about the regular reporting the ltc and i sent it's in your email

[3:02:10] Voice 6: then folks that's it but were you making that motion was that well i just sent the wording

[3:02:16] Voice 6: to everybody so i can make it thank you sir you

[3:02:20] Voice 8: want to do that after us no you want to do nothing

[3:02:23] Voice 9: yeah um the local non-letter south bender local trust committee requests the following policy

[3:02:33] Voice 9: be added to the post south bender bylaw compliance and enforcement policy 10 point

[3:02:48] Voice 9: The LTC will receive regular reporting on open files where investigations have been completed, and the reporting will state whether or not enforcement or legal action of any kind is recommended.

[3:03:03] Voice 6: Great.

[3:03:06] Voice 6: So moved.

[3:03:07] Voice 9: So moved.

[3:03:08] Voice 9: Okay.

[3:03:09] Voice 6: The wording is clear.

[3:03:11] Voice 6: All right.

[3:03:12] Voice 6: Second on the motion.

[3:03:13] Voice 6: Seconded by Trustee Evans.

[3:03:15] Voice 6: any discussion right all those in favor raise your hand or say aye excellent that is carried

[3:03:22] Voice 6: any other motions before

[3:03:28] Voice 5: we adopt

[3:03:31] Voice 6: a policy and respond another

[3:03:37] Trustee Evans: i move that south panda island local trust committee adopt the proposed bylaw compliance

[3:03:43] Trustee Evans: and enforcement policy as amended.

[3:03:46] Trustee Evans: Great, moved.

[3:03:47] Voice 9: I'll second that.

[3:03:48] Voice 6: Seconded by Trustee Fulk.

[3:03:50] Voice 6: Any discussion?

[3:03:52] Voice 6: I'll say thank you to Manager Dingman

[3:03:54] Voice 6: for bringing this to us today.

[3:03:56] Voice 6: I think it will help a lot of things.

[3:03:58] Voice 6: Special, anything else?

[3:04:00] Voice 6: All those in favor, raise your hand or say aye.

[3:04:02] Voice 6: That is carried.

[3:04:05] Trustee Evans: And I move that South Panda Island Local Plus Committee

[3:04:08] Trustee Evans: Resolution Number 2024-013 be rescinded.

[3:04:14] Voice 6: Do I have a seconder? Seconded by Trustee Falk. Any discussion? I'll call for the vote. All those

[3:04:21] Voice 6: in favour? Aye. That is carried. Thank you for including me.

[3:04:25] Voice 9: You're welcome. Well done. Thanks

[3:04:27] Voice 9: for coming. Appreciate it. Pause

[3:04:28] Voice 6: for 10 minutes. We'll come back at 10.50 actually. Give us 13

[3:04:34] Voice 6: minutes. 1050, please. 150. Oh, my gosh. I

[3:04:39] Voice 3: can tell I'm going to work here.

[3:17:11] Voice 3: All

[3:17:11] Voice 5: right, just not ready. No, we are back. And I'm all right. Thank

[3:17:21] Voice 6: you, everyone. So we're back.

[3:17:25] Voice 6: and um you have an additional motion to propose yeah about amending the short-term vacation rental

[3:17:34] Voice 6: template at the tup template tup yeah sorry tup template so i do want advice from staff

[3:17:43] Voice 6: you can make the motion but i do want advice from staff before we go about it because this is a

[3:17:48] Voice 6: a different subject matter and we don't have advice about how it would affect current property

[3:17:57] Voice 6: owners. So RPM stores, are you available? Yes, I am. Oh, yeah. Hi.

[3:18:13] Voice 6: Hi. Thanks for tuning in again.

[3:18:17] Voice 6: I didn't send it to her with that okay so um Christina perhaps trustee Evans perhaps you

[3:18:26] Voice 6: want to speak to the motion that you'd like to make about amending the south pender temporary

[3:18:31] Voice 6: use permit I just sent it and she just sent you the I'm sorry for the short notice um so I'll

[3:18:40] Voice 6: maybe

[3:18:40] Trustee Evans: before before I move it I may just speak to it and that might make life a little easier

[3:18:45] Trustee Evans: here because then it's not a

[3:18:46] Trustee Evans: moved motion so um currently there is on tups that are issued

[3:18:57] Trustee Evans: um language that i just sent to you um regarding um bylaw officers entering properties between the

[3:19:07] Trustee Evans: hours of nine and five on any date without prior consultation to the holder of the permit

[3:19:12] Trustee Evans: or the STVR renter for the purpose of investigating a complaint.

[3:19:16] Trustee Evans: My issue with this is, A, it's not in line with the principles of fairness

[3:19:24] Trustee Evans: as per the ombudsperson's report.

[3:19:26] Trustee Evans: And secondly, there is a level of expectation of privacy from STVR renters.

[3:19:32] Trustee Evans: So if that privacy is taken away, either with or without the knowledge of the renter,

[3:19:39] Trustee Evans: if the if the renter has the knowledge chances are they're not going to rent from that place

[3:19:45] Voice 19: um

[3:19:45] Trustee Evans: which makes renting very difficult for the owner um and if they're not advised and somebody

[3:19:51] Trustee Evans: walks in it may not even be that the complaint was about them it could have been about the

[3:19:57] Trustee Evans: complaint about the previous stbr renter and then this new person has people showing up i just

[3:20:05] Trustee Evans: And again, for all of the reasons that were in the ombudsperson's report, I don't feel that this is appropriate to have on the TUP conditions, especially seeing as that we've just undergone a whole bylaw compliance and enforcement update to address these specific types of issues.

[3:20:31] Trustee Evans: issues um if different language were needed specifically for commercial activities that are

[3:20:40] Trustee Evans: not stvrs because i know that stvr is also a commercial activity and the only one that we

[3:20:45] Trustee Evans: really have down here as a commercial activity is poets code and yet again there is an expectation

[3:20:51] Trustee Evans: of privacy for the private resident like the people that are renting the rooms in there they

[3:20:57] Trustee Evans: They have an expectation of privacy, so again, I still don't know the appropriateness specifically of this language,

[3:21:06] Trustee Evans: but if something is needed, perhaps we can work in the future with coming up with something

[3:21:12] Trustee Evans: that would be more in line with the principles of fairness.

[3:21:16] Trustee Evans: But I really don't feel that this is in line with the ombudsperson's report,

[3:21:21] Trustee Evans: the principles of fairness, or the new updated bylaw and compliance enforcement.

[3:21:29] Trustee Evans: policies that we've just adopted okay

[3:21:31] Voice 6: pause thank you um partner stockdale has something to share

[3:21:37] Voice 6: really quick

[3:21:38] Voice 4: um i think it actually is a really good question one at which that i personally

[3:21:44] Voice 4: cannot answer today whatsoever um but it doesn't only implicate uh south pender or impact south

[3:21:52] Voice 4: pender residents it's also used in other tp templates for other ltcs for example north

[3:21:59] Voice 4: pender and so forth so it's more of a perhaps an island wide um look at things and i'm wondering

[3:22:05] Voice 4: uh in terms of a staff member who may be able to look at it that would be best suited for this

[3:22:10] Voice 4: maybe the director of legislative services david marler i'm not sure if he was the one that

[3:22:16] Voice 4: originally went over the administrative fairness policies but he is um it might be within his realm

[3:22:25] Voice 4: adult expertise okay

[3:22:27] Voice 6: maybe that's just a thought but my question is is does a template exist or are

[3:22:38] Voice 6: permit applicants through the permit application process

[3:22:41] Voice 6: process um the the conditions that are discussed with the property owner and the planner are then

[3:22:51] Voice 6: set out and then that's brought forward to the ltc for consideration like do we need to amend

[3:22:56] Voice 6: a template because i can't find a template on our website so that's why i'm asking you rpm

[3:23:01] Voice 6: stores are um and this is all catching us a bit by surprise so we don't have staff advice

[3:23:08] Voice 6: and that's why I was not really prepared to advance the motion discuss it today because we

[3:23:13] Voice 6: need to figure out what you know the issue that you're trying to resolve where does that issue

[3:23:19] Voice 6: rest is there an actual template so we do have an internal

[3:23:23] Trustee Evans: template the staff uses okay and I

[3:23:28] Trustee Evans: think also my experience with the STD process I was given this night there was no option to

[3:23:32] Trustee Evans: to say I don't agree with this because you

[3:23:36] Trustee Evans: don't get it until it's issued once it's issued you

[3:23:39] Trustee Evans: can't say I don't agree with this it's being issued

[3:23:41] Voice 21: through

[3:23:46] Voice 4: the chair so a draft permit

[3:23:47] Voice 4: is circulated to the applicant as well as surrounding property owners so the applicant

[3:23:54] Voice 4: should receive the draft permit at least between seven to ten days before the agenda and there is

[3:24:02] Voice 4: an opportunity um for the applicant to speak to that yeah those conditions but

[3:24:08] Trustee Evans: i still feel that

[3:24:09] Trustee Evans: this especially seeing as though it's it's calling out stvrs in this that um like if it was accepting

[3:24:19] Trustee Evans: like if it said accept stvr renters i would be okay with that but um still it i and i know that

[3:24:31] Trustee Evans: I know that commercial versus residential have different things when it comes to the principles

[3:24:37] Trustee Evans: of administrative fairness but I believe still notice is meant to be given and I think there

[3:24:44] Trustee Evans: was a minimum of 48 hours that was recommended and I believe that also applied to commercial

[3:24:53] Trustee Evans: so to say without notice or without prior consultation

[3:24:58] Trustee Evans: so maybe maybe maybe the request should be to request staff to review and change the wording

[3:25:06] Trustee Evans: to align to that to align with yeah

[3:25:11] Voice 6: so that that was more my question for you rpm stores or if

[3:25:14] Voice 6: there's a request for information or to clarify whether a process is meeting standards of

[3:25:23] Voice 6: administrative fairness and uh the ombudsperson's report then staff can come back with more

[3:25:29] Voice 6: information that the future ltc can then make a decision on what i'm not clear on today is we

[3:25:36] Voice 6: don't have the information to make that decision so i'm looking to to see what kind of process

[3:25:42] Voice 6: is needed to get to um get the information before the ltc and finally our p.m stores are if you've

[3:25:52] Voice 6: you've got advice please help us out uh

[3:25:54] Voice 13: well i would echo kim's advice i think i think i think

[3:25:57] Voice 13: that's right on track here it it would allow us i think to take it away and and just yeah make sure

[3:26:04] Voice 13: that you know it considers all the things that need to be considered basically so yeah if you

[3:26:08] Voice 13: could um imagine if it could be a bit of a it was a resolution you know you could say um to to

[3:26:15] Voice 13: direct or just direct us to do to do so because like kim says there's other factors and players

[3:26:21] Voice 13: involved in the organization that may have also you know expertise to lend and so you know

[3:26:27] Voice 13: for example Director Marler.

[3:26:32] Voice 6: So the wording that I was thinking was something like that the South

[3:26:36] Voice 6: Bender LTC would request staff to review the South Bender temporary use template for compliance with

[3:26:43] Voice 6: the principles of administrative fairness and the as presented in the ombudsperson's report

[3:26:48] Voice 6: Would that be enough? Or do you have another?

[3:26:52] Voice 6: I've got something that I'm visioned here.

[3:26:55] Trustee Evans: So it's very, very similar.

[3:26:57] Trustee Evans: Great. And just if I can spell.

[3:27:00] Trustee Evans: So I'm and I'm not moving it right now.

[3:27:02] Trustee Evans: I'm just I'm just speaking the words.

[3:27:03] Trustee Evans: Thanks.

[3:27:04] Trustee Evans: So now move that Southpender LTC request staff to review and update the following language in the TUP template.

[3:27:12] Trustee Evans: Because I don't believe that the TUP is Southpender specific.

[3:27:15] Trustee Evans: That TUP template is for all climates, correct?

[3:27:19] Trustee Evans: We do have specific templates based on the LTC.

[3:27:22] Trustee Evans: Oh, we do?

[3:27:23] Trustee Evans: Yes.

[3:27:23] Trustee Evans: Oh, brilliant.

[3:27:24] Trustee Evans: Okay, then I'm going to put Southpender back in here.

[3:27:32] Trustee Evans: Okay, so moving that LTC request staff to review and update the following language in the Southpender TUP template

[3:27:40] Trustee Evans: to align it with the principles of administrative fairness as presented in the ombudsperson's report specifically regarding entry.

[3:27:51] Trustee Evans: And then I've got the language in there.

[3:27:53] Trustee Evans: so we know which section we're talking about so my

[3:27:57] Voice 6: question is about the word update

[3:27:59] Voice 6: um i think if you can request that to review um then bring it back to the ltc suggest updates

[3:28:10] Voice 6: suggest provide options provide options for the ltc to consider

[3:28:25] Voice 8: address

[3:28:25] Voice 9: through our resolution meeting or until the next term will

[3:28:31] Trustee Evans: be next term

[3:28:33] Trustee Evans: so it won't be here so our our options are either move forward with the request to remove it from

[3:28:45] Trustee Evans: the template i'm

[3:28:48] Voice 6: not prepared to consider a motion to change a template without staff advice

[3:28:52] Trustee Evans: exactly or it goes to next term and it may or may not happen and it just remains as is

[3:29:05] Trustee Evans: but this way at least it would have been reviewed and options would be provided

[3:29:10] Trustee Evans: did.

[3:29:10] Voice 9: Yeah, I think in the next term we'll either see something or not, so.

[3:29:16] Trustee Evans: Yeah, and then it's up

[3:29:17] Trustee Evans: to whomever the LTC trustees are.

[3:29:20] Voice 9: Yeah, but at least we've done the work that we can during this

[3:29:24] Voice 9: term.

[3:29:24] Trustee Evans: Exactly, and it may be that SNAP take a look at this in alignment with everything else. They

[3:29:31] Trustee Evans: may say, you know what, it doesn't align, or they may look at it and go, you know what, we really

[3:29:37] Trustee Evans: want this this works so

[3:29:39] Voice 6: can i make a suggestion that rather than putting the wording in you refer

[3:29:44] Voice 6: to what's the it's it's regarding entry by bylaw enforcement for investigation no specifically this

[3:29:51] Voice 6: wording that i want reviewed i

[3:29:55] Trustee Evans: mean because i don't have because i don't see that i don't

[3:29:57] Trustee Evans: I have a copy of the template, so I don't know where it is.

[3:30:00] Trustee Evans: system template and

[3:30:00] Voice 6: that's why I'm suggesting there may be other things that they could review

[3:30:06] Voice 6: the purpose is about entry by bylaw enforcement like to investigate a contravention you don't

[3:30:13] Voice 6: have to put the specific wording and if you're asking staff to review it for this

[3:30:21] Voice 6: purpose let staff have the flexibility to review the whole policy

[3:30:29] my

[3:30:32] Trustee Evans: only issue is with this one item it wasn't with the whole policy it wasn't with the whole

[3:30:37] Trustee Evans: template only this one piece and if somebody else wants to make another motion to that they can

[3:30:44] Trustee Evans: just

[3:30:59] Voice 6: i i'm not comfortable with directing staff to do something bringing information back

[3:31:06] Voice 6: absolutely um and if you just want information back on that one specific item that's what i'm

[3:31:15] Voice 6: make your motion on it did you send up to the minute taker i'm

[3:31:19] Trustee Evans: still writing i was like tweaking

[3:31:21] Trustee Evans: it as we were going but i can i'd send this if we're ready okay

[3:31:25] Voice 21: yes

[3:31:28] Voice 4: um may i add some suggested

[3:31:30] Voice 4: wording you could write something along the lines of that staff ltc request staff to consider how

[3:31:39] Voice 4: the principles of administrative fairness as presented in the person report i'm not sure if

[3:31:46] Voice 4: we have a date of that um um so i'm sorry that the south pender requests staff um to consider

[3:31:57] Voice 4: how the south pender temporary use permit template is in compliance with the principles

[3:32:03] Voice 4: administrative fairness and then do you want to add that

[3:32:07] Trustee Evans: section so what i've got here is i move

[3:32:10] Trustee Evans: that south pender ltc request down to review and provide options for the following language in the

[3:32:15] Trustee Evans: a self-panda TUP template to align with the principles of administrative fairness as presented

[3:32:19] Trustee Evans: in the ombudsperson's report? And then I quoted that section that I'm asking to have looked at.

[3:32:25] Voice 4: My only concern with providing options is that this is an internal template that staff use,

[3:32:32] Voice 4: and isn't necessarily a template that is reviewed from by LTC. So if staff determines that, yes,

[3:32:41] Voice 4: Yes, it actually fringes upon the right of the procurator with the principles of administrative

[3:32:48] Voice 4: fairness that staff would just then remove that from the template.

[3:32:52] Voice 4: Okay, and then we can come back with a verbal update of absolutely it's in violation with

[3:32:58] Voice 4: the principles and it's been removed.

[3:33:01] Trustee Evans: Okay, so I'm saying then request staff to review and amend or remove the following language.

[3:33:07] Trustee Evans: language. So I move that Southpend LTC request staff to review and amend or remove the following

[3:33:17] Trustee Evans: language in the Southpender TUP template to align with the principles of admin fairness.

[3:33:23] Trustee Evans: Blah blah blah.

[3:33:24] Trustee Evans: Are you

[3:33:24] Voice 4: going to say to consider if this section complies with the principles of administrative

[3:33:31] Voice 4: fairness? Because what if it does comply and it can be retained?

[3:33:37] Voice 4: Yeah,

[3:33:38] Voice 6: well,

[3:33:39] Trustee Evans: it doesn't.

[3:33:43] Trustee Evans: Okay,

[3:33:45] Voice 6: I'm sorry, this is too much back and forth.

[3:33:50] Voice 6: I'm going to suggest that you email staff and the planners with your proposal and say this is a future area of work.

[3:33:59] Voice 6: i'm not honestly really keen to to propose a motion to amend a template that's an internal

[3:34:07] Voice 6: document that we actually don't so if you want to say to ask staff to review the south pender

[3:34:14] Voice 6: temporary use permit regarding entry by a bylaw enforcement officers for a lot to to consider how

[3:34:22] Voice 6: it aligns with that sure that's great okay they can do that work but we're not that's too minute

[3:34:28] Voice 6: new to direct staff

[3:34:28] Trustee Evans: to do exactly what just trying to capture what's being said so request staff to

[3:34:33] Trustee Evans: review the following language in the south pender tup to align with principles of administrative

[3:34:36] Trustee Evans: fairness as presented in the ombudsperson's report okay

[3:34:41] Voice 6: you as a trustee who it holds

[3:34:45] Voice 6: an application for a temporary use permit have that language i'd prefer if we could just say

[3:34:50] Voice 6: review the south pender temporary use permit template regarding the entry of bylaw enforcement

[3:34:58] Voice 6: for investigation.

[3:35:02] Trustee Evans: Okay. Well, I'm going to, I'm going to, I'm going to move it now. I

[3:35:06] Trustee Evans: move that South Pender LTC request staff to review the following language in the South

[3:35:11] Trustee Evans: Pender TUP template to align with the principles of administrative fairness as presented in

[3:35:23] Trustee Evans: the ombudsperson's report. And then I've got the language of that one section. If it does

[3:35:30] Trustee Evans: align it aligns if it doesn't align it can be made to align but now it just rests with

[3:35:37] Trustee Evans: staff doesn't come back to us

[3:35:40] Voice 14: it's

[3:35:42] Trustee Evans: just been it's just been um yeah sent

[3:35:58] Voice 14: mid

[3:35:58] Voice 3: -taker so just sent it you didn't oh you didn't and i have moved it

[3:36:39] Voice 7: i'm just going to forward that to the minute taker thank you

[3:36:54] Voice 6: lisa when you have the uh proposed motion if you could read it back just for clarity

[3:37:02] Voice 6: before we second that would be great thank

[3:37:15] Voice 5: you chair elliott in the um let's personally

[3:37:21] Voice 5: report which report do you have yeah this report um yeah i kind of picked up a couple of years

[3:37:32] Voice 5: ago it was report on by law enforcement practices to do with the whole of our

[3:37:44] Voice 5: practices i'll loop that back okay

[3:37:47] Voice 7: it's

[3:38:05] Voice 5: dated august 2023 and

[3:38:15] Voice 6: it's actually titled voluntary

[3:38:16] Voice 6: Voluntary Consultation on Violent Enforcement Policies and Practices.

[3:38:20] Voice 5: I'm sending you that one.

[3:38:26] Voice 5: Chair

[3:38:41] Voice 16: Elliott, I do have what you said, but am I waiting for a revision again?

[3:38:47] Voice 6: We're just going to, yeah.

[3:38:49] Voice 6: So at the advice of the planner, sorry, Planner Stockdale, to include the date of the report,

[3:38:54] Voice 6: which I've just sent to everyone.

[3:38:57] Voice 6: It's titled Voluntary Consultation on Violent Enforcement Policies and Practices

[3:39:02] Voice 6: has been in the islands trust dated august 2023 okay

[3:39:27] Voice 16: would you like me to read what i have please

[3:39:31] Voice 16: that the south pender island local trust committee requests staff to review

[3:39:35] Voice 16: the following language and the south pender temporary use permit template to align with

[3:39:41] Voice 16: the principles of administrative fairness as presented in the ombudsperson's report

[3:39:46] Voice 16: dated august 21st 2023 the holder of this permit will be accountable for any violation of the

[3:39:54] Voice 16: the conditions of this permit the islands trust bylaw investigations office may enter the property

[3:39:59] Voice 16: between the hours of 9 a.m and 5 p.m on any day without prior consultation with the holder of

[3:40:06] Voice 16: the permit or short-term vacation rental renter for the purpose of investigating a complaint

[3:40:11] Voice 16: so

[3:40:13] Voice 6: before it seconded may i i'm going to suggest that because i do not know that that is the

[3:40:22] Voice 6: wording in the template you are suggesting it is because you have a permit right we don't know if

[3:40:29] Voice 6: it's in the template i would just say leave it open to staff to review the language to do with

[3:40:35] Voice 6: entry of bylaw enforcement officers because you don't want to limit it like if there's other

[3:40:43] Voice 6: things in a template that we have not seen

[3:40:45] Voice 21: leave

[3:40:46] Voice 6: it to staff to interpret give them direction and

[3:40:50] Voice 6: let them execute rather than limiting to that specific wording that none of us have actually

[3:40:55] Voice 6: seen okay

[3:40:58] Voice 5: thank you so

[3:41:06] Voice 6: i would suggest and open to staff uh staff's advice that it's

[3:41:12] Voice 6: more about the conditions of entry for bylaw enforcement officers to investigate or the

[3:41:22] Voice 6: the conditions of

[3:41:22] Trustee Evans: investigation notification of entry or

[3:41:29] Voice 6: notification of entry notification of

[3:41:33] Voice 6: entry so if we could change instead of saying to review the following language to review the

[3:41:39] Voice 6: south pender temporary use permit uh regarding notification of entry yes to align with the

[3:41:48] Voice 6: principles of administrative fairness as presented the ombudsperson's report dated

[3:41:53] Voice 6: is that

[3:41:56] Voice 6: your intent thank you lisa if you could bear with us

[3:42:01] Voice 18: and read it one more time please

[3:42:02] Voice 18: a

[3:42:04] Voice 7: minute thanks that

[3:42:13] Voice 16: the south pender island local trust committee requests staff to review

[3:42:16] Voice 16: the south pender temporary use permit template regarding notification of entry to align with

[3:42:26] Voice 16: the principles of administrative fairness as presented in the ombuds person report

[3:42:30] Voice 16: report dated August 21st 2023.

[3:42:33] Trustee Evans: I think we should

[3:42:34] Voice 16: have bio officer entry

[3:42:36] Trustee Evans: or something in there

[3:42:38] Trustee Evans: or it's just entry good enough I think notice of entry

[3:42:41] Trustee Evans: okay okay

[3:42:44] Voice 6: any more advice from staff

[3:42:46] Voice 6: we're clear on the okay call for a seconder hold

[3:42:51] Voice 9: on a second though

[3:42:51] Voice 6: seconded by Trustee

[3:42:52] Voice 6: Falk any discussion on the motion no all those in favor raise your hand or say aye

[3:42:58] Voice 6: that is carried thank you thank you all right staff and everyone um so that closes our discussion

[3:43:08] Voice 6: oh we have one more item of new business 7.3 uh this is an addendum to our agenda

[3:43:16] Voice 6: um offering the local trust committee the option to give input on the budget

[3:43:27] Voice 6: budget for the incoming year. Yes, Trustee Evans, I would like to add

[3:43:32] Trustee Evans: $100 to the trustee expenses

[3:43:37] Trustee Evans: line item.

[3:43:39] Voice 21: Okay. And that's it.

[3:43:43] Voice 6: I don't know, RPM Storzer, did you want to present this?

[3:43:48] Voice 6: I'd

[3:43:48] Voice 13: be happy to. I'd be happy to have a couple of notes I could give you, if you'd like. Okay,

[3:43:53] Voice 21: sure. Please,

[3:43:54] Voice 13: to the chair. Yeah. Yeah, so the purpose of this request for decision is for you

[3:43:59] Voice 13: to consider the 27-28 operating budget

[3:44:03] Voice 13: to ensure that your planned operating activities

[3:44:06] Voice 13: are appropriately captured and funded

[3:44:09] Voice 13: as part of the Trust Council budget process

[3:44:12] Voice 13: that is currently underway for 27-28.

[3:44:15] Voice 13: This is actually a new process, I'm to understand.

[3:44:18] Voice 13: Like, typically, you have not seen this in the past.

[3:44:22] Voice 13: In the past, what's happened is financial,

[3:44:24] Voice 13: our financial colleagues within the Islands Trust

[3:44:26] Voice 13: Trust have drafted these budgets based on historical spendings and then included it in

[3:44:32] Voice 13: the consideration by Trust Council. So this RFD, I just want to also clarify that this is about

[3:44:39] Voice 13: the operating budget, as you can see by the line items, and not about the project's budget, which

[3:44:44] Voice 13: would be a separate thing. And the way that they did get these numbers, which is explained in the

[3:44:49] Voice 13: RFD, is basically taking last year's and then adding 3% for inflation. And then now we have

[3:44:55] Voice 13: have just presented them as such, but planning staff have reviewed and we did want to just

[3:45:00] Voice 13: raise verbally a few considerations that we were thinking of as well. And so the first was

[3:45:06] Voice 13: that you'd note on the line regarding advisory planning committee budget asks that very little

[3:45:18] Voice 13: has been spent within this year's to date and very little was spent the year previous.

[3:45:25] Voice 13: And so we think it might be worth your while to consider whether you really want to have quite that much, recognizing you don't have any major projects in the works, although obviously there can be larger, you know, current planning applications and such that you might want to refer to them.

[3:45:40] Voice 13: So that was one thing that sort of stuck out to us. And then the second item that stuck out was just around your communication dollars and especially noting that there will be a new term, new trustees potentially, you know, into the roles.

[3:45:56] Voice 13: And so there might be an indication you might want to add, you know, I don't know exactly how much, but maybe a small budget for that as well.

[3:46:04] Voice 13: And then, yeah, once you've considered it and you've made your amendments, yes, we are asking if you would mind passing a resolution that says, you know, the proposed draft that we submit this proposed draft operating budget for inclusion in the Trust Council draft 2027-28 budget.

[3:46:25] Voice 13: So thank you. I'm happy to field any questions or that's it.

[3:46:31] Trustee Evans: Thank you, RPM Storzer. Questions? Trustee Evans?

[3:46:34] Trustee Evans: I was going to say with communications on South Pender, when we do publications in the Pender post, they are free.

[3:46:42] Trustee Evans: So there is no cost, which is why there's not been any, because I've done a lot of posts in there.

[3:46:47] Trustee Evans: So to date, there's not been any cost. So I wouldn't, I don't feel the need currently that that would have to have an increase.

[3:46:55] Trustee Evans: increase. There are trustee expenses for like needing to get paper and ink and stuff for

[3:47:04] Trustee Evans: printing out different items so that I would like to see a nominal amount in there and

[3:47:13] Trustee Evans: with regards to the APC meeting if we do move forward and like whoever's sitting up here

[3:47:19] Trustee Evans: it sounds like we're going to be looking at a major and a minor project whoever is the

[3:47:23] Trustee Evans: the trustees and if that is the case the following year 27-28 the APC will likely have work to do

[3:47:30] Trustee Evans: so I'm comfortable leaving that amount in there for 27-28.

[3:47:38] Voice 6: Sorry what's the

[3:47:41] Voice 6: your conjecture that there will be a major and minor project if there's nothing advanced

[3:47:45] Voice 6: announced at this time so we're

[3:47:48] Trustee Evans: talking about um um 27

[3:47:53] Voice 6: 28 yeah

[3:47:54] Trustee Evans: so we've been talking about um

[3:47:58] Trustee Evans: uh in the future projects list uh an amendment to the no

[3:48:04] Voice 7: i know yeah

[3:48:05] Trustee Evans: so that will have apc

[3:48:07] Trustee Evans: involvement okay right

[3:48:10] Trustee Evans: so even if it's just uh putting the language in um for uh first nations

[3:48:15] Trustee Evans: that will have apc involvement um

[3:48:18] Voice 6: rpm stores are is there a likelihood that there is south

[3:48:22] Voice 6: bender ltc would have a major and a minor project um just knowing i've seen the minor major product

[3:48:29] Voice 6: criteria so that the rest of the ltc would not have seen it um you

[3:48:32] Voice 6: can speak to that just briefly

[3:48:34] Voice 6: sure

[3:48:35] Voice 13: at this point there is no um there is no budget item no project item for a major project

[3:48:41] Voice 13: project for the South Pender LTC for 2728. There is only this would be for consideration actually

[3:48:48] Voice 13: for the minor the minor projects. Sorry, if I'm led you down the wrong road there to my comments.

[3:48:56] Trustee Evans: I think I think I've been misunderstood. We have been talking that we would we would be looking at

[3:49:01] Trustee Evans: or whoever the trustees are will be looking at initiating a major project. It will involve

[3:49:07] Trustee Evans: community it will involve discussion that will be for the budget year after but there will be

[3:49:14] Trustee Evans: talk about what's going to be involved and regardless even if we're if we're just going

[3:49:21] Trustee Evans: with the minor we had um if we're looking at the budget that we've used on a minor project

[3:49:28] Trustee Evans: this is the amount that we're using this is just minor we've not had any majors

[3:49:31] Trustee Evans: and so I'm saying I'm comfortable keeping that there I wouldn't want to cut that anymore

[3:49:37] Trustee Evans: because we will be using or whoever is here will be using the APC for the next fiscal year

[3:49:45] Trustee Evans: okay

[3:49:46] Voice 6: even

[3:49:48] Trustee Evans: if it's only on the minor project well

[3:49:50] Voice 6: major projects that I have seen start

[3:49:55] Voice 6: typically start with the scoping exercise which takes about a year to get underway so

[3:50:01] Voice 6: So I don't know if it's possible that the APC would be used.

[3:50:05] Voice 6: I would defer to the RPM's advice on the availability of RPT resources

[3:50:11] Voice 6: because the regional planning team is the team that would undertake a major project.

[3:50:18] Voice 6: And I think that is, but we can't assume that those resources would be available.

[3:50:25] Voice 6: So I'm comfortable leaving some budget in.

[3:50:28] Voice 6: um i would think it's probably more you know five hundred dollars but uh but yeah i just don't think

[3:50:41] Voice 6: there's going to be a need for the apc in the first year of the major if

[3:50:46] Trustee Evans: a major project is

[3:50:47] Trustee Evans: approved i'm not saying that this is for a major project and saying a major project is going to be

[3:50:52] Trustee Evans: considered this what the budgets that we've got from 24 on 15 000 of 1500 and the 1900

[3:50:59] Trustee Evans: That was on a minor project. This is the cost that it was for just a single minor project.

[3:51:05] Trustee Evans: So even if there's only a single minor project, no consideration for involving the community and having meetings to help with the scope of what a major project would entail.

[3:51:18] Trustee Evans: This amount is only for a minor. I wouldn't I would not feel comfortable reducing it further.

[3:51:24] Trustee Evans: we are going to like the community will have use of the apc

[3:51:28] Voice 21: just

[3:51:30] Voice 13: through the chair one point of

[3:51:32] Voice 13: clarification i did put in brackets for that um the 2026 is the approved budget it's not the actual

[3:51:38] Voice 13: spend so so far this year um it's been only several months but five months or something

[3:51:43] Voice 13: like that there's actually been no no budget spent out of the 1920 that you see there thank

[3:51:50] Trustee Evans: you for that clarification because that changes things I was I thought the 19-20 had been spent

[3:52:02] Trustee Evans: okay all right then I'd be happy cutting that in half um

[3:52:11] Voice 6: so a thousand perhaps for ABC median

[3:52:15] Voice 6: expenses yeah okay um so you had mentioned trustee expenses a nominal amount of a hundred dollars

[3:52:23] Voice 6: trustee folk what what do you think about that and just rpm um that does that need to be approved

[3:52:30] Voice 6: by resolution for any trustee expenses there so i've not seen those we've not seen a resolution

[3:52:38] Voice 6: before so i wasn't aware that there was money um available for that

[3:52:45] Voice 13: my understanding of the process

[3:52:47] Voice 13: here to the chair is that you would identify how much you would recommend for this budget like

[3:52:56] Voice 13: are you asking can you add to that line you can add to the trustee expenses it's just the ec

[3:53:01] Voice 13: on ltc line that is set by executive committee but my understanding is you can add obviously

[3:53:08] Voice 13: i think you have in the past to that that one line and if you what we would need is a resolution

[3:53:13] Voice 13: resolution that you would recommend submitting this now like per the top uh like in the rfd um

[3:53:20] Voice 13: but with these amendments to whatever your new numbers are so i don't know if i answered your

[3:53:25] Voice 13: question sorry if i didn't please please go for

[3:53:27] Voice 6: it no no we will make a resolution to add anything

[3:53:30] Voice 6: but what i was confused about is just the wording and i'm just tired meetings with outside

[3:53:35] Voice 6: organizations approved by resolution so it's not that trustee expenses need to be approved by

[3:53:40] Voice 6: resolution it's or office supplies for instance sorry forget i'm just not

[3:53:46] Voice 13: no i think this is

[3:53:47] Voice 13: anticipating cost to do those things yeah so

[3:53:51] Voice 6: a

[3:53:52] Voice 9: hundred dollars well i went to probably three

[3:53:55] Voice 9: in-person meetings with the um sgi southern gulf islands forum that those are the things and uh

[3:54:03] Voice 9: the MLA lease and I only submitted for the first one and I was kind of told that I shouldn't eat

[3:54:12] Voice 9: up the budget for this so I just never submitted anything

[3:54:15] Voice 21: um

[3:54:16] Voice 9: so let's ferry and travel some travel

[3:54:19] Voice 9: Sydney right so not super far I think it would be a good pattern I think I covered that yeah okay

[3:54:26] Voice 6: Okay, so perhaps a little bit more for the first year, like $200, $250 for trustee expenses for that contest?

[3:54:37] Voice 9: Yeah, $250 sounds like already, but it's not much money.

[3:54:40] Voice 6: Okay, so we're proposing to add $250 for trustee expenses, and $360 can't be touched.

[3:54:54] Voice 6: LTC median expenses, probably keep it. That seems good to everyone.

[3:55:03] Voice 9: Yeah, do we know what all the expenses are actually? 25, 26?

[3:55:09] Trustee Evans: Depends on whether or not we're only in this location or if we have to go to like North Panda for large community information meetings, that's a lot more expensive.

[3:55:22] Voice 6: So then APC median expenses, that was revised to $1,000.

[3:55:29] Voice 6: And then communications, you don't think there's any need for budget for that?

[3:55:34] Voice 6: No, the applications

[3:55:36] Trustee Evans: here are free.

[3:55:37] Voice 9: Okay.

[3:55:37] Voice 9: So the LTC median expenses, to jump around a bit here, do we talk about that?

[3:55:46] Voice 13: Maybe I can also just provide to the chair a little bit of clarity about the $50 that's been spent there.

[3:55:53] Voice 13: So, according to my, mind you, did I arrive? I think I arrived right before this fiscal year started, but the meeting that we've had has been electronic, so there were no DAF travel, for example, expenses put through that.

[3:56:10] Voice 13: but there are there is this meeting and there are two of others and then there are other items that

[3:56:14] Voice 13: you're you're talking about as well um so just keep that in mind that what that's why there's

[3:56:19] Voice 13: only been 50 spent out of the 120. i don't recall exactly what that was for but um yeah i can i

[3:56:27] Voice 13: could look that up if you're interested

[3:56:28] Voice 9: yes but the expenses for 25 26 was 2 378 and then it was

[3:56:37] Voice 9: 900 for the previous year and then it was 3 000 for the year prior to that i

[3:56:43] Voice 6: can speak to that

[3:56:44] Voice 6: first year because the ec costs were only recently separated i think or in 2024-25 so you can see

[3:56:54] Voice 6: that the ec chair costs were likely lumped into ltc meeting expenses so that's why that three

[3:57:01] Voice 6: thousand dollar number is probably quite high um because that would include 1500 typically or 850

[3:57:10] Voice 6: depending on how many meetings the chair travels to and

[3:57:15] Trustee Evans: then like we said before we've got the

[3:57:16] Trustee Evans: community information meeting at the uh the anglican church their costs are a lot higher than

[3:57:23] Trustee Evans: this hall is so depending on how many of those we have um that definitely increases costs and we had

[3:57:31] Trustee Evans: uh public hearings and community information hearings so that that would have eaten up a lot

[3:57:37] Trustee Evans: of that okay thank you all right

[3:57:41] Voice 6: well

[3:57:42] Voice 9: i'm just wondering if we should look at 2025 26

[3:57:46] Voice 9: and sort of stay in that ballpark i

[3:57:49] Trustee Evans: don't think we're going to have any community information

[3:57:51] Trustee Evans: meetings and public hearings next year so we're not i don't think we'll have the need for a big

[3:57:56] Trustee Evans: cool yeah

[3:57:58] Voice 6: yeah it's not a yeah if you're starting a year that's that's what i was trying to say is

[3:58:02] Voice 6: the year one of a project is scoping and staff reports and that's

[3:58:07] Voice 21: yeah

[3:58:08] Voice 6: all right okay

[3:58:10] Voice 6: so lisa

[3:58:12] Voice 6: um i'm hoping you've just been tracking the numbers or do you want us to make specific

[3:58:18] Voice 6: motions to amend um or just move the motion as amended if we can put the actual numbers in

[3:58:26] Voice 6: Chair

[3:58:26] Voice 16: Elliott, what I have so far is that the South Pender Island Local Trust Committee amend the proposed draft 2027-28 South Pender Local Trust Committee budget by increasing trustee expenses by $250 and revising Advisory Planning Commission meeting expenses to $1,000.

[3:58:51] Voice 6: Perfect.

[3:58:53] Voice 6: So moved.

[3:58:54] Voice 6: Okay.

[3:58:55] Voice 6: We have a mover.

[3:58:56] Voice 6: Second.

[3:58:57] Voice 6: seconded by trustee Falk any further discussion all those in favor aye that is carried

[3:59:06] Voice 6: it's not

[3:59:07] Voice 6: a shiver of the last motion of the term oh

[3:59:09] Voice 19: my god that was actually I did

[3:59:12] Voice 6: thank you RPN Storzer um appreciate that and I'm this is a better process for uh local trustees to

[3:59:22] Voice 6: to inform the budget development.

[3:59:24] Voice 6: So thank you very much for that.

[3:59:26] Voice 6: So our next meeting, the next regular meeting

[3:59:29] Voice 6: is scheduled for November 27th, 2026.

[3:59:32] Voice 6: That will be an electronic meeting.

[3:59:34] Voice 6: It will be the first meeting of the new term.

[3:59:36] Voice 6: So congratulations to the trustees

[3:59:39] Voice 6: who make it to this table.

[3:59:41] Voice 6: Yes.

[3:59:42] Voice 16: Chair.

[3:59:43] Voice 6: Yes.

[3:59:44] Voice 16: I'm sorry, I'm also losing it a little bit.

[3:59:46] Voice 16: it. Did you pass the motion to submit the proposed draft budget as amended? No.

[3:59:55] Voice 18: No. Thank you. Okay.

[4:00:00] Voice 6: so somebody can move the reference i just closed my window i moved up the south pender island local

[4:00:05] Voice 6: trust committee submit the proposed draft 20 27 28 local trust committee operating budget

[4:00:10] Voice 6: for inclusion of the trust council draft 20 27 28 budget as amended

[4:00:15] Voice 6: well okay as amended

[4:00:20] Voice 6: moved seconded any discussion all those in favor all right that

[4:00:25] Voice 6: is carried thank you uh lisa

[4:00:27] Voice 6: a catch for us what we do without you guys i mean oh my god okay and we do have another

[4:00:36] Voice 6: public participation period it is very late there's nobody here except your spouse wants

[4:00:43] Voice 6: to take the trustee home from

[4:00:45] Voice 19: our audience there

[4:00:46] Voice 6: is no closed meeting and so i'd like to ask

[4:00:49] Voice 6: someone call for adjournment oh call for adjournment seconded seconded seconded

[4:00:56] Voice 7: Nice

[4:00:56] Voice 6: to meet you guys. Bye.

[4:00:58] Voice 7: Everybody wave.

[4:01:00] Voice 8: Last meeting.