Governance Committee Regular Meeting Agenda

Extracted text (beginning)

Governance Committee
Agenda
 
Date:Wednesday, January 28, 2026
Time:10:00 am - 3:00 pm
Location:Electronic Zoom Meeting
Pages
1.CALL TO ORDER
2.AGENDA
2.1New Items and Re-Ordering of the Agenda
2.2Approval of Agenda
3.PUBLIC COMMENT PERIOD
4.DELEGATIONS
None.
5.CORRESPONDENCE
None.
6.ADMINISTRATIVE COORDINATION
6.1Draft Minutes of Previous Meetings
6.1.1Governance Committee Draft Minutes of November 3, 2025
3 - 8
For review and approval.
6.2Resolutions Without Meeting
None.
6.3Follow up Action List
9 - 11
For review
7.BUSINESS - WORK PROGRAM ITEMS
7.1Set Special Meeting to Review Consultant’s Report in regards to Trust Council Policy
7.2.1 Trustee Remuneration - Request For Decision
12 - 13
That Governance Committee set a Special Meeting for Tuesday, February 17, 2026,
from 4:30 p.m. to 7:30 p.m. to review a consultant’s report in regards to Trust Council
policy 7.2.1 Trustee Remuneration.

7.2Roles and Responsibilities of the Executive Committee - Briefing
14 - 30
8.BUSINESS - OTHER
8.1Consolidation of Resolutions Without Meeting Policies - Request For Decision
31 - 48
That Governance Committee recommend to Trust Council to adopt draft Policy 6.1.2
(Resolutions Without Meeting) and repeal Policies 2.2.3 (Trust Council Resolutions
Without Meeting), 2.4.2  (Executive Committee and Islands Trust Conservancy Board
Resolutions without Meeting), and 4.1.5  (Local Trust Committee Section 26
Resolutions without Meeting)
8.2Secretariat Services Policy Update - Request For Decision
49 - 56
That Governance Committee recommend to Trust Council that it replace the current
Policy 2.1.15 Secretariat Services with the draft updated Policy 2.1.15 Secretariat
Services dated January 23, 2026 for reference.
9.BUSINESS - NEW
10.WORK PROGRAM
For review and referral to Trust Council before each quarterly TC meeting
10.1Internal Work Matrix
57 - 57
10.2Work Program to forward to Trust Council
58 - 58
11.NEXT MEETING
Wednesday, April 29, 2026 from 10:00 a.m. to 3:00 p.m.
12.CLOSED MEETING
If desired:
That the meeting be closed to the public in accordance with the Community Charter, Part 4,
Division 3, s.90, (quote the pertinent section here, for example, (1)(a) personal information
about...) and that the recorder and staff [attend/not attend] the meeting.
13.RISE AND REPORT
If requested
14.ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.
2

DRAFT 
Governance Committee 
Minutes of a Regular Meeting 
November 3, 2025 DRAFT Page 1 of 6 
 
 
Governance Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
November 3, 2025 
Electronic Meeting 
 
Members Present: Judith Gedye, Bowen Island Municipality (Chair) 
Jamie Harris, Salt Spring Island Local Trust Area (Vice-Chair) 
 Joe Bernardo, Gambier Island Local Trust Area 
 Sam Borthwick, Denman Island Local Trust Area 
 Lee Middleton, Saturna Island Local Trust Area 
 Timothy Peterson, Lasqueti Island Local Trust Area 
 Laura Patrick, Salt Spring

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