Accessibility Committee Regular Meeting Agenda

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Accessibility Committee
Agenda
 
Date:Tuesday, October 7, 2025
Time:6:30 pm - 8:30 pm
Location:Electronic Zoom Meeting
Pages
1.  CALL TO ORDER
6:30 PM
2.  ELECTION OF ACCESSIBILITY COMMITTEE CHAIR AND VICE-CHAIR
2 - 15
As per Trust Council Policy 2.3.1 (Council Committee System and Terms of Reference), a Chair
and Vice-Chair will be elected by the Committee.
3.  AGENDA
3.1  Review of the Agenda
3.2  Approval of the Agenda
4.  ADMINISTRATIVE COORDINATION
4.1  Draft Minutes of Previous Meetings
For review and approval
4.1.1  July 10, 2025 Regular Meeting Minutes
16 - 18
4.1.2  September 9, 2025 Special Meeting Minutes
19 - 20
4.2  Follow-Up Action List - verbal report
5.  BUSINESS
5.1  Accessibility Plan - Request For Decision
21 - 28
1. THAT Accessibility Committee recommend to Trust Council that $19,000 be
allocated to develop an Accessibility Plan for Islands Trust.
2. THAT Accessibility Committee adopt the draft Project Charter as presented in the
October 7, 2025 agenda.
5.2  Local Community Accessibility Grant Application - Briefing
29 - 29
6.  NEXT MEETING
Thursday, January 15, 2026 from 6:30 p.m. to 8:30 p.m.
7.  ADJOURNMENT
8:30 PM

POLICY – 2.3.1 Council Committee System and Terms of Reference Page 1 
 
 
Policy: 
2.3.1 
Approved By: 
Trust Council 
Approval Date: 
March 6, 1998 
Amendment 
Date(s):  
September 11, 2008;  
March 14, 2018; June 8, 2021; 
September 21, 2022; June 29, 2023; 
September 28, 2023; June 20, 2024; 
June 19, 2025 
Policy Holder: 
Chief Administrative Officer 
 
COUNCIL COMMITTEE SYSTEM AND TERMS OF REFERENCE 
Purpose 
This Policy outlines the composition and general role of standing committees and select committees. 
The attachments include an overview of committee-specific functions for each established standing 
committee, and the terms of reference for each established standing committee.  
A. Definitions 
Governance means the structure and processes by which Trust Council, Executive 
Committee, local trust committees and council committees are directed, controlled, and held to 
account to achieve their goals and objectives.   
Select Committee means a committee established and elected by Trust Council to consider 
or inquire into any matter and to report its findings, opinions and recommendations to Trust 
Council.  
 
Standing Committee means a regular permanent committee of Trust Council.  
 
Trustee means a “local trustee” or “municipal trustee” as defined in the Islands Trust Act 
B. Policy  
1. Establishment and Membership 
 1.1 Standing Committees 
1.1.1 A Council Committee System is adopted by Trust Council comprised of 
five standing committees and the Executive Committee (see Attachment 
1): 
1.1.1.1  Regional Planning 
1.1.1.2  Financial Planning 
1.1.1.3  Trust Programs 
1.1.1.4  Governance 
1.1.1.5  Accessibility 
2

POLICY – 2.3.1 Council Committee System and Terms of Reference Page 2 
1.1.2 Membership for the Regional Planning, Financial Planning and Trust 
Programs committees includes trustees wh

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