Executive Committee Regular Meeting Agenda - Appendix B

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Date:
Time:
Location:
Pages
1.  CALL TO ORDER 
2.  TERRITORIAL ACKNOWLEDGEMENT
3.  APPROVAL OF AGENDA
4.  ADOPTION OF MINUTES
For review and adoption.
4.1
Draft Committee of the Whole Meeting Minutes of May 6, 2025
*To be included following the May 6th meeting. 
5.  FOLLOW UP ACTION LIST
*To be included following the May 6th meeting, if appropriate. 
6.  BUSINESS
         Islands Trust Council
Committee of the Whole Meeting Agenda
Tuesday, May 13, 2025
1:00 p.m. - 4:00 p.m.
Electronic Meeting, and a physical location to view the livestream of the meeting:
Islands Trust Victoria Office
#200 - 1627 Fort Street
Victoria, BC V8R 1H8
DRAFT

6.12022 Governance Report Recommendations - Request For Decision 
4 - 18
Regarding recommendation 1 of the 2022 Governance Report [election of Trust
Council leadership], that Trust Council 
request staff to work with Governance
Committee to review the process for election of the Executive Committee, and
delegated authorities to the Executive Committee;
A.
Regarding recommendation 3 of the 2022 Governance Report [committee
membership], that Trust Council consider whether any work is warranted;
B.
Regarding recommendation 4 of the 2022 Governance Report [committee
mandates], that Trust Council request staff to review how it establishes its
committee work programs;
C.
Regarding recommendation 5 of the 2022 Governance Report [roles of
committees], that Trust Council request staff to review how committees
present and support their advice to Trust Council and the timing of the
presentations to Trust Council,
D.
Regarding recommendation 6 of the 2022 Governance Report [helping trustees
understand their roles], that Trust Council request staff to work with the
Executive Committee to develop, in advance of the 2026 election,
communication materials on the roles of trustees;
E.
Regarding recommendation 7 of the 2022 Governance Report [helping trustees
fulfil their roles] that Trust Council request staff to update, in advance of the
2026 election, the orientation approach for trustees with a focus on procedural
and substantive matters;
F.
Regarding recommendation 8 of the 2022 Governance Report [secretary to
Trust Council] that Trust Council request staff review the function of the
Corporate Secretary;
G.
Regarding recommendation 11 of the 2022 Governance Report [adoption of
comprehensive, multi-year planning document] that Trust Council request staff
update and recommend to Trust Council policies to incorporate the Corporate
Plan Planning Framework in its operations and budgeting processes;
H.
Regarding recommendation 12 of the 2022 Governance Report
[communications and engagement] that Trust Council request staff work with
the Executive Committee to review and update Trust bodies’ advocacy policies;
I.
Regarding recommendation 13 of the 2022 Governance Report [management
alignment with Trust Council] that Trust Council 
request staff to work with the
Executive Committee to review staff support to Trust Council, identify str

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