Islands Trust Council and Islands Trust Conservancy Board Policies - Combined

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This document contains all current Trust Council and Islands
Trust Conservancy Board Policies.
Please use the Bookmarks on the left to navigate to specific
policies or use the Search function to locate policies that
contain specific wording.

POLICY – 1.2.1 Policy Statement Amendment  Page 1 
  
Policy: 1.2.1 
Approved By: Trust Council 
Approval Date: December 8, 1995 
Amendment Date(s):  March 6, 1998; March 23, 2016 
Policy Holder: Director of Trust Area Services 
 
POLICY STATEMENT AMENDMENT 
Purpose 
To outline the required steps for Trust Council to review and amend the Policy Statement Bylaw. 
A. Definitions  
1. “Engagement Plan” is a plan for engaging First Nations and stakeholders that is consistent with 
any protocol agreements in place (see C.4) and contains at least the following sections: 
 
1. Context 
2. Objectives 
3. List of interested parties 
4. Key messages 
5. Engagement activities  
6. Timing  
7. Risks and mitigations 
8. Resources  
 
and considers the following audiences: 
1. Trust Area electors  
2. local trust committees/island municipalities 
3. First Nations 
4. regional districts operating within the Trust Area 
5. school district boards, and improvement district boards,  
6. the provincial and federal governments and their agencies, as determined in 
consultation with the ministry responsible for local government; and 
7. other persons, organizations and authorities with interests the Islands Trust Council 
considers will be affected. 
 
2. “Policy Statement Topic Review Inventory” is a document that compiles, at a minimum, 
suggestions for Policy Statement topics needing clarification or expansion and suggested new 
Policy Statement topics. 
 
B. Policy 
1. Requirements 
1.1 The Policy Statement Bylaw may be amended by Trust Council with the approval of the 
Minister responsible for local government.  
 

POLICY – 1.2.1 Policy Statement Amendment  Page 2 
1.2 Each term, Trust Council will identify Policy Statement review and/or amendment 
tasks. 
 
1.3 Trust Council will assign the Executive Committee, Trust Programs Committee or a 
select committee (delegated body) to coordinate the Policy Statement amendment 
process. 
 
1.4 Adoption of Policy Statement amendments will occur only after Trust Council has 
undertaken a first, second and third reading and received approval of the Minister 
responsible for local government.  
 
1.5 Ministerial approval is based on ensuring no conflicts with Provincial interests and 
adequate engagement with First Nations. 
 
 2. Topic Review Inventory 
2.1 Upon request, Trust Council will consider suggestions for Policy Statement topic reviews 
and, by resolution, will direct inclusion in a Topic Review Inventory document.  
3. Topic Review Process 
 
3.1 If a newly elected Trust Council has undertaken public consultation to set its priorities 
for the current term, (e.g through a strategic planning process) Trust Council may use 
the results of the consultation to inform selection 

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