Executive Committee Regular Meeting Agenda

Extracted text (beginning)

Executive Committee
Agenda
 

Date:October 30, 2024
Time:9:15 am
Location:Electronic Meeting, and a physical location to view the livestream of the meeting:
Islands Trust Victoria Office
#200 - 1627 Fort Street
Victoria, BC V8R 1H8
Pages
1.CALL TO ORDER
2.APPROVAL OF AGENDA
2.1Introduction of New Items
2.2Approval of Agenda
2.2.1Agenda Context Notes - None
3.RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING
Chair Luckham to rise and report from the October 9
th
 Executive Committee closed meeting
that funding was allocated for clean-up at 88 Pilkey Road on Thetis Island and that minutes
from the Executive Committee closed meeting of August 14, 2024 and Executive Committee
closed meeting of September 11, 2024 were adopted. 
4.ADOPTION OF MINUTES
4.1Draft Executive Committee Meeting Minutes of October 9, 2024
5 - 12
For review and adoption.  
5.FOLLOW UP ACTION LIST AND UPDATES
5.1Follow Up Action List/Director/CAO Updates
13 - 20
5.2Local Trust Committee Chair Updates
5.3Islands Trust Conservancy Liaison Update
5.3.1Islands Trust Conservancy - Highlights of October 1st Board Meeting
21 - 22
Receive for information. 
6.BYLAWS FOR APPROVAL CONSIDERATION

6.1  Bowen Island Municipality Bylaw No. 666, 2024 - Request for Decision
*Late item
6.2  Bowen Island Municipality Bylaw No. 667, 2024 - Request for Decision
*Late item
6.3  Thetis Island Local Trust Committee – Bylaw No. 115 - Request for Decision
23 - 34
THAT the Islands Trust Executive Committee approve Thetis Island Local Trust
Committee Bylaw No.115, cited as “Valdes Island Rural Land Use Bylaw, 1998,
Amendment No. 1, 2024”, in accordance with Section 27 of the Islands Trust Act.
7.  TRUST COUNCIL MEETING PREPARATION
7.1  Executive
7.1.1  Draft December Trust Council 3-day Schedule
35 - 35
7.1.2  San Juan Liaison Meeting Session Outline - Discussion & Briefing 
36 - 39
7.1.3  Draft 2025/26 Executive Committee and Trust Council Meeting Schedule -
Request for Decision
40 - 46
That Executive Committee adopt the meeting dates and formats
as set out in the proposed 2025/26 meeting schedule.
That staff prepare a Request for Decision for Trust Council to
approve their 2025/26 meeting schedule.
7.1.4  Continuous Learning Plan - Next Steps
47 - 51
7.2  Trust Area Services
7.2.1  Emergency Communications - Oil Spill - Briefing
52 - 53
7.3  Planning Services
7.4  Administrative Services
7.5  Legislative and Information Services
8.  EXECUTIVE COMMITTEE PROJECTS
8.1  Trust Council Initiated
8.1.1  Executive
2
1.
AND
2.

8.1.1.1  Executive Committee 2025/26 Budget Requests - Request for
Decision
54 - 82
That Executive Committee forward its 2025/26
budget requests to Financial Planning Committee
for inclusion in the draft 2025/26 budget:
1.
$30,600 for costs of Executive Committee
members on local trust committees
•
$128,050 for an Auxiliary (temporary) Senior
Policy Advisor staff position in Trust Area
Services
•
$96,000 for Trust Council’s Strategic Plan
‘Policy Statement Amendment Project’
•
$2,000

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