Executive Committee Special Meeting Minutes

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Executive Committee 
Minutes of a Special Meeting 
August 14, 2024 
ADOPTED Page 1 of 3 
 
 
 
Executive Committee 
Minutes of a Special Meeting 
 
 
Date: 
Location: 
Wednesday, August 14, 2024 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 
Tobi Elliott, Vice-Chair, Gabriola Trustee 
 
Timothy Peterson, Vice-Chair, Lasqueti Trustee 
Member Regrets: David Maude, Vice-Chair, Mayne Trustee 
Trustees Present: Joe Bernardo, Gambier Trustee 
Staff Present: Julia Mobbs, Interim Chief Administrative Officer & Director, Administrative 
Services 
 
Stefan Cermak, Director, Planning Services 
Clare Frater, Director, Trust Area Services 
 
David Marlor, Director Legislative & Information Services 
 
Jason Youmans, Senior Policy Advisor (In Victoria Boardroom) 
 Alexandra Trifonidis, Executive Coordinator/Recorder (In Victoria 
Boardroom) 
 
Members of the public No members of the public were present. 
present: 
1. CALL TO ORDER 
The Chair called the meeting to order at 1:00 p.m. Chair Luckham acknowledged that the 
meeting was being held in traditional territory of the Coast Salish First Nations. Trustees and 
staff were introduced. 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
No new items were introduced. 
2.2 Approval of Agenda 
By general consent the agenda was approved, as presented. 
3. TRUST COUNCIL COMMITTEE OF THE WHOLE MEETING PREPARATION 
3.1 Trust Council Committee of the Whole August 22, 2024, DRAFT Agenda 

Executive Committee 
Minutes of a Special Meeting 
August 14, 2024 
ADOPTED Page 2 of 3 
 
Staff and Trustees proposed the following changes and additions to the August 22
nd
 
Committee of the Whole agenda and agenda cover for consideration: 
1. Change agenda cover meeting time to 6:30 p.m. – 9:30 p.m. 
2. Add agenda item: 7.2 Discussion Strategies 
3. Add agenda item: 7.3 May 30, 2024 Background on the updated draft Policy 
Statement - Briefing 
4. Add proposed future Committee of the Whole meeting dates to the agenda 
cover 
Committee discussion ensued on: 
 agenda topics; 
 the length of the Committee of the Whole meeting and expectations; 
 the structure of the meeting; 
 adding a Committee of the Whole session to the September Trust Council 
meeting; and 
 how trustees want to structure future discussions on the draft Policy Statement. 
EC-2024-102 
It was MOVED and SECONDED, 
that Executive Committee requests staff add the following proposed future 
Committee of the Whole meeting date and times to the August 22, 2024, 
Committee of the Whole meeting agenda cover for their consideration: 
September Trust Council (Committee of the Whole), Thursday, October 3 (2:00 
p.m. – 5:00 p.m.), Wednesday, November 6 (6:00 p.m. – 9:00 p.m.), and 
Thursday, December 12 (6:00 p.m. – 9:00 p.m.). 
CARRIED 
 
By general consent Executive Committee approved the amended agenda, as 
discussed, by changing the time of the meeting and adding items at 7.2 and 7.3. 
3.2 Draft Trust Council Committee of the Whole 

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