Executive Committee Regular Meeting Minutes

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Executive Committee  
Minutes of a Regular Meeting  
June 5, 2024 ADOPTED  Page 1 of 12 
                                            Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
Wednesday, June 5, 2024 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Trustee  
 Tobi Elliott, Vice-Chair, Gabriola Trustee  
 David Maude, Vice-Chair, Mayne Trustee  
 Timothy Peterson, Vice-Chair, Lasqueti Trustee  
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer   
 David Marlor, Director, Legislative Services   
 Clare Frater, Director, Trust Area Services  
 Julia Mobbs, Director, Administrative Services (electronic attendance)  
 Stefan Cermak, Director, Planning Services (electronic attendance)   
 Alexandra Trifonidis, Executive Coordinator/Recorder  
 
Members of the public         A member of the public was present.  
present: 
1.        CALL TO ORDER 
       Chair Luckham called the meeting to order at 9:16 a.m., and introduced trustees and staff.  
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
The following additions to the agenda were presented for consideration: 
10.1    Correspondence from Trustee Morrison dated May 30, 2024 re: 
Committee of the Whole 
10.2    Correspondence from Trustee Morrison dated May 30, 2024 re: Timing 
and amendments 
7.2.1     2025/26 Draft Budget Guidelines (addendum item 11.2.3) 
7.2.2     Peter Pare Delegation PowerPoint Presentation (addendum item 5.1.2) 
7.2.3     Ronald Wright Delegation Speaking Notes (addendum item 5.1.4) 
7.2.4     September’s Trust Council meeting location - RFD (addendum item 
19.3.1) 
2.2 Approval of Agenda 
By general consent the agenda was adopted as amended.  
2.2.1 Agenda Context Notes – None 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 

 
Executive Committee  
Minutes of a Regular Meeting  
June 5, 2024 ADOPTED  Page 2 of 12 
Chair Luckham to rise and report that at the Executive Committee May 15, 2024, in-camera 
meeting the April 24, 2024, in-camera meeting minutes were adopted as presented and the 
Committee received legal opinion. 
4. ADOPTION OF MINUTES 
4.1 Draft Executive Committee Meeting Minutes of May 15, 2024 
The Executive Committee meeting minutes of May 15, 2024, were being reviewed by 
staff and will be added to the next meeting for review and adoption. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/CAO Updates 
CAO Hotsenpiller and directors gave updates on their respective items in the Follow Up 
Action Report and provided verbal department reports.  
5.2        Local Trust Committee Chair Updates 
Local trust committee chairs provided updates on recently attended and upcoming local 
trust committee meetings acknowledging today is Islands Trust’s 50
th
 anniversary (June 
5, 1974). 
The meeting recessed for break at 10:23 a.m. and reconvened at 10:35 a.m. 
5.3 Islands Trust Conservancy Liaison Update 
Starting M

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