Financial Planning Committee Regular Meeting Minutes

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ADOPTED 
Financial Planning Committee 
Minutes of a Regular Meeting 
May 29, 2024 ADOPTED Page 1 of 6 
Financial Planning Committee 
Minutes of a Regular Meeting 
 
Date of Meeting:  
Location:  
May 29, 2024 
Electronic Meeting 
 
Members Present:  
 
Joe Bernardo, Local Trustee (Chair) 
Tobi Elliott, Executive Committee Representative 
Kristina Evans, Trust Programs Committee Representative 
David Graham, Local Trustee 
Jamie Harris, Governance Committee Representative 
Peter Luckham, Executive Committee Representative 
David Maude, Executive Committee Representative 
Laura Patrick, Regional Planning Committee Representative 
Tim Peterson, Executive Committee Representative 
Susan Yates, Islands Trust Conservancy Board Representative 
 
Member Regrets Mairead Boland, Local Trustee (Vice Chair) 
 
Staff Present: 
 
Russ Hotsenpiller, Chief Administrative Officer (CAO) 
Julia Mobbs, Director, Administrative Services 
David Marlor, Director, Legislative Services 
Stefan Cermak, Director, Planning Services 
Clare Frater, Director, Trust Programs Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
 
No member of the public was present 
 
1. CALL TO ORDER 
 
Chair Bernardo called the meeting to order at 10:38 a.m. and acknowledged the privilege to 
work and live in lands and waters that have been the traditional home of indigenous peoples 
since time immemorial. 
 
2. AGENDA 
 
2.1 Review of the Agenda 
 
The following addition to the agenda was presented for consideration: 
 9.1 New Business: Communications materials for Trust Area residents in March in 
regards to the budget – Discussion 
 
2.2 Approval of the Agenda 
 
By general consent the Committee approved the agenda as amended. 
 

ADOPTED 
Financial Planning Committee 
Minutes of a Regular Meeting 
May 29, 2024 ADOPTED Page 2 of 6 
3. PUBLIC COMMENT PERIOD 
 
No member of the public was present. 
 
4. DELEGATIONS 
 
None. 
 
5. CORRESPONDENCE 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meetings 
 
6.1.1 Financial Planning Committee Regular Meeting draft minutes of February 21, 
2024 
 
By general consent the Committee approved the minutes as presented. 
 
6.2 Resolutions Without Meeting 
 
None. 
 
6.3 Follow up Action List 
 
The Follow-up Action List was presented for information.  Director Mobbs indicated that 
staff expect to be able to provide options and analysis for reducing the financial costs of 
Local Trust Committee meetings and to report back to Financial Planning Committee 
(and Executive Committee) at the next scheduled Financial Planning Committee 
meeting. 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1 March 31, 2024 Audited Financial Statements - Briefing  
 
Director Mobbs presented the Briefing, noting that a “clean” audit report had been 
issued for Islands Trust and that the audited financial statements and the audit report 
will be received for information from the Audit Committe

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