Executive Committee Special Meeting Agenda

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Date:
Time:
Location:
Pages
CALL TO ORDER1.
APPROVAL OF AGENDA2.
2.1  Introduction of New Items
2.2  Approval of Agenda
EXECUTIVE COMMITTEE PROJECTS3.
3.1  Trust Council Initiated
3.1.1  Executive - None
3.1.2  Trust Area Services
Deliberation on new draft of Policy Statement via Committee3.1.2.1
of the Whole meetings - RFD
3 - 7
That Executive Committee direct staff to arrange three Trust
Council Committee of the Whole meetings in May 2024 for
consideration of the new draft of the Policy Statement and
provision of recommendations to Trust Council.
3.1.3  Planning Services - None
Administrative Services - None3.1.4
4.  NEW BUSINESS
CORRESPONDENCE (for information unless raised for action) - None5.
NEXT MEETING6.
The next Executive Committee meeting will be held electronically on April 24, 2024 at 9:15
a.m.
Executive Committee Special Electronic
  Meeting Agenda
Wednesday, April 17, 2024
9:00 am
Electronic meeting
Public venue to watch the livestream:
Islands Trust's Victoria Office
200-1627 Fort Street
Victoria, BC V8R 1H8

2
CLOSED MEETING (if applicable)
ADJOURNMENT
7.
8.

Islands Trust  Request For Decision Page 1 
 
 
 
 
REQUEST FOR DECISION 
 
 
To: Executive Committee  For the Meeting of: April 17, 2024 
     
From: Trust Areas Services  Date Prepared: April 2, 2024 
     
SUBJECT:
  
Deliberation on new draft of Policy Statement via Committee of the Whole meetings  
 
 
RECOMMENDATION: That Executive Committee direct staff to arrange three Trust Council Committee 
of the Whole meetings in May 2024 for consideration of the new draft of the Policy Statement and 
provision of recommendations to Trust Council. 
CHIEF ADMINISTRATIVE OFFICER COMMENTS: The recommendation supports utilization of a series of 
Committee of the Whole meetings to provide Trust Council with opportunity to discuss the new draft of 
the Policy Statement prior to contemplating giving it approval-in-principle or providing alternate 
direction at a meeting of Trust Council. The proposed approach would have Trust Council considering 
recommendations from the Committee of Whole in June. However, should more Committee of the 
Whole meetings be needed, Trust Council could schedule a special meeting to consider 
recommendations. 
  
 
1 PURPOSE:  To seek endorsement from the Executive Committee on a process for supporting Trust 
Council’s deliberations on an updated draft Policy Statement.  
 
2 BACKGROUND: 
 
Project History 
 
In 2019, Islands Trust launched the Policy Statement Amendment Project (Islands 2050) to update the 
Islands Trust Policy Statement to adapt to current and future challenges and opportunities, and to 
reflect its commitments related to Reconciliation, climate change, and affordable housing.  To date, the 
Policy Statement Amendment Project has involved three rounds of public engagement, three rounds of 
First Nations engagement, as well as engagement with other partner agencies.  
 
Updated Draft Policy Statement 
 
At its March 2024 meeting, Trust Coun

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