Executive Committee Regular Meeting Minutes

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Executive Committee  
Minutes of a Regular Meeting  
April 24, 2024 ADOPTED Page 1 of 10 
    Executive Committee 
Minutes of a Regular Meeting 
Date:  
Location:  
April 24, 2024 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair, Thetis Trustee  
 Tobi Elliott, Vice-Chair, Gabriola Trustee  
 David Maude, Vice-Chair, Mayne Trustee  
 Timothy Peterson, Vice-Chair, Lasqueti Trustee  
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer  
 Clare Frater, Director, Trust Area Services   
 Julia Mobbs, Director, Administrative Services   
 Stefan Cermak, Director, Planning Services  
 Alexandra Trifonidis, Acting Executive Coordinator   
   
Members of the public 
present: 
A member of the public was present.  
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 9:16 a.m. acknowledging that the meeting 
attendees are meeting virtually across Coast Salish territory.  
Vice-chairs and staff introduced themselves.  
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
For consideration to amend the agenda as follows: 
 Item 10.2 2024-04-05 R Botterell - June Trust Council Presentation Request.  R. 
Botterell emailed Chair Luckham on April 23, 2024, to remove his request, as he 
would not be available in June to present.  
 Vice-Chair Elliott gave a notice of motion for the May 15, 2024 Executive Committee 
meeting on the topic of holding a forum prior to the September Trust Council 
meeting to hear from Coast Salish leaders on governance in the Trust Area.  
2.2 Approval of Agenda 
By general consent the agenda was approved as amended. 
2.2.1 Agenda Context Notes 

 
Executive Committee  
Minutes of a Regular Meeting  
April 24, 2024 ADOPTED Page 2 of 10 
As presented for the following items: 
 7.1.4 June Trust Council 3-day Schedule 
 10.3 General Vessels Technical Working Group 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
4. ADOPTION OF MINUTES 
4.1 Draft Executive Committee Regular Meeting Minutes of March 27, 2024 
By general consent Executive Committee adopted the March 27, 2024, minutes 
as presented. 
4.2 Draft Executive Committee Special Meeting Minutes of April 17, 2024 
By general consent Executive Committee adopted the April 17, 2024, minutes 
as presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/CAO Updates 
Staff gave the following verbal updates: 
 Recognition sent to all administrative staff today, Administrative Professional’s 
Day. 
 Staffing updates welcomed Senior Indigenous Relations Advisor (SIRA), Joe 
Elliott; A co-op student planner to start at the Gabriola office. 
 Chair training and refresher on common understanding. 
 Sue Big Oil FUAL item in progress for May 15 meeting. 
 City View software roll out proposed for May 13, 2024. 
 Director, Administrative Services FUAL item 2. – research self-insurance, is 
completed, can be removed. 
 Dust n Bones screenings moving forward with Lasqueti Local Trust Committee 
and potentiall

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