Regional Planning Committee Special Meeting Minutes

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ADOPTED 
Regional Planning Committee  
Minutes of a Special Meeting  
April 25, 2024 ADOPTED Page 1 of 6 
Regional Planning Committee 
Minutes of a Special Meeting 
 
Date: 
Location: 
April 25, 2024 
Electronic Meeting 
 
Members Present: Laura Patrick, Salt Spring Island Local Trustee, Chair 
 Sam Borthwick, Denman Island Local Trustee, Vice Chair  
Mairead Boland, Saturna Island Local Trustee 
Aaron Campbell, North Pender Island Local Trustee 
Tobi Elliott, Executive Committee Representative 
Mikaila Lironi, Lasqueti Island Local Trustee 
David Graham, Denman Island Local Trustee 
Peter Luckham, Thetis Island Local Trustee (Ex Officio) 
 
Member Regrets: Alex Allen, Hornby Island Local Trustee 
 
Staff Present:   Stefan Cermak, Director, Planning Services 
    Robert Kojima, Regional Planning Manager 
Anthony Fotino, Island Planner 
    Rob Kroeker, Planning Services Administrative Assistant / Recorder 
 
Others Present: None.  
 
1. CALL TO ORDER 
 
Chair Patrick called the meeting to order at 10:03 a.m. and acknowledged that participants of 
the meeting were attending from all across the territories and home of the Coast Salish peoples.  
 
2. AGENDA 
 
 2.1 Review of the Agenda 
 
No new items were presented for addition to the agenda.  
 
 2.2 Approval of the Agenda  
 
By general consent the Regional Planning Committee approved the agenda as 
presented. 
 
3. PUBLIC COMMENT PERIOD 
 
 No members of the public were present.   
 
4. DELEGATIONS 
 
None.  

ADOPTED 
Regional Planning Committee  
Minutes of a Special Meeting  
April 25, 2024 ADOPTED Page 2 of 6 
 
 
5. BUSINESS – WORK PROGRAM ITEMS 
 
5.1 Governance Review Annex 1 – Recommendations Summary - BRF 
 
Regional Planning Manager Robert Kojima introduced the briefing, informing Regional 
Planning Committee that minor updates have been applied since the Committee first 
saw this report in 2023 and deferred discussion. Committee discussion included: 
 Staff reported that many of the recommendations were already identified in 
2018 review of planning services 
 Regional Planning Committee will use the meeting to go through the report in 
sequential order 
 with the transition to CityView platform for planning applications, staff reported 
that a review of processes for efficiency and streamlining has been completed 
to assist transition  
 a Trustee inquired how can CityView improve and streamline over adapting the 
current process for applications  
 Trust Council has requested reporting on application processing time to be 
delivered  
 Official Community Plan Terms of Reference for Salt Spring Island is available, 
and setting a standard for work and equitable public engagement 
 
5.1.1 Summary Table of Annex 1 Recommendations 
 
Committee discussion included: 
 
Section 1. Bylaws 
 
Item 1. Number of Official Community Plans 
 Official Community Plans should reflect each community and flow from a 
community involved process 
 Official Community Plans should retain individu

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