Executive Committee Regular Meeting Minutes

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ADOPTED 
Executive Committee  
Minutes of a Regular Meeting  
January 31, 2024 ADOPTED Page 1 of 10 
 
Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
January 31, 2024 
Electronic meeting  
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee (Victoria boardroom) 
 
 
 
Timothy Peterson, Vice-Chair, Lasqueti Trustee 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services  
 Clare Frater, Director, Trust Area Services  
 Julia Mobbs, Director, Administrative Services  
 Stefan Cermak, Director, Planning Services  
 Alexandra Trifonidis, Acting Executive Coordinator/Recorder 
  
Members of the public 
present: 
6 attended  
 
1. CALL TO ORDER 
The meeting was called to order at 9:15 a.m. Chair Luckham provided a territorial 
acknowledgement recognizing the Committee is meeting broadly across Coast Salish Territory.  
Trustees introduced themselves and gave territorial acknowledgments. 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items  
The Committee identified a need for a closed meeting to be held after the Islands Trust 
Conservancy Joint Session.  
2.2 Approval of Agenda 
By general consent the Committee approved the agenda as amended. 
2.2.1 Agenda Context Notes - None 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
At the Executive Committee January 17
th
 in-camera meeting, the December 20
th
 in-camera 
meeting minutes were adopted as presented, and Executive Committee authorized funding for 
legal action on Wise Island. 
4. ADOPTION OF MINUTES 

ADOPTED 
Executive Committee  
Minutes of a Regular Meeting  
January 31, 2024 ADOPTED Page 2 of 10 
The Executive Committee meeting minutes of January 17, 2024, were being reviewed by staff 
and will be added to the next meeting for review and adoption.  
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/CAO Updates 
  The Committee reviewed the Follow Up Action List.  
CAO Hotsenpiller provided a verbal report noting the following as primary focuses of 
work: 
1. Corporate planning process 
2. Information Services hiring competition for Senior Technical Analyst: a 
consultant has been hired to provide professional services in this process 
3. Salt Spring Island office relocation  
4. March Trust Council preparation  
   
The Directors updated the Committee on their respective work priorities. 
5.2 Local Trust Committee Chair Updates 
Local Trust Committee chairs spoke to recently attended and upcoming Local Trust 
Committee (LTC) meetings.  
5.3 Islands Trust Conservancy Liaison Update 
Vice Chair Elliott appreciated Director, Trust Area Services Frater stepping in for Islands 
Trust Conservancy Manager Emmings over the last few months.  
6. BYLAWS FOR APPROVAL CONSIDERATION 
6.1 Gambier Island Local Trust Committee Bylaw No. 158 – Request For Decision 
Chair Luckham provided the Commi

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