Executive Committee Regular Meeting Minutes

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Executive Committee  
Minutes of a Regular Meeting  
December 20, 2023 ADOPTED  Page 1 of 9 
 
 
 Executive Committee 
        Minutes of Regular Meeting 
 
Date:  
Location:  
December 20, 2023 
Electronic meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Trustee (Victoria boardroom) 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee (Victoria boardroom) 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria boardroom) 
 David Marlor, Director, Legislative Services (DLS) (Victoria boardroom) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) - Regrets 
 Stefan Cermak, Director, Planning Services (DPS) - Regrets 
 Morgana van Niekerk, Communications Specialist  
Alexandra Trifonidis A/Executive Coordinator/Recorder (Victoria boardroom) 
1. CALL TO ORDER 
The meeting was called to order at 9:16 am. Chair Luckham provided a territorial 
acknowledgement.  
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
The following was presented for consideration as a new item: 
 9.2.2 Islands Trust Website - Trustee Maude  
The following was presented for consideration as a comment on an item: 
 7.1.5 2024 TC and Committees Meeting Schedule - CAO Hotsenpiller suggested 
rescheduling the January 10
th
 Executive Committee meeting  
2.2 Approval of Agenda 
By general consent the Committee approved the agenda as amended. 
2.2.1 Agenda Context Notes - None 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
 None. 

 
Executive Committee  
Minutes of a Regular Meeting  
December 20, 2023 ADOPTED  Page 2 of 9 
 
 
4. ADOPTION OF MINUTES 
4.1 Executive Committee DRAFT December 5, 2023, minutes 
The following change to the Executive Committee draft December 5, 2023 meeting 
minutes was noted: 
 5.2 Local Trust Committee Chair Updates – In Vice Chair Peterson’s update it should 
read Southern Office not Northern Office  
By general consent the Committee adopted the minutes of December 5th, 2023 
as amended.  
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/Chief Administrative Officer Updates 
The Committee reviewed the Follow-up Action List (FUAL). 
By general consent Executive Committee request Staff to add to a future 
agenda: Honoraria for Indigenous elders providing welcomes or 
presentations at local trust committee meetings. 
  Director Frater updated the Committee on the following vacancies:  
 Interviews are underway for Senior Policy Advisor position 
 Interviews are underway for Species at Risk Coordinator position (Islands 
Trust Conservancy) 
 Currently working with Public Service Agency on classifying the 
Administrative Coordinator position  
 In the New Year, interviews will take place for the Senior Indigenous 
Relations Advisor position 
 TAS Program coordinat

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