Financial Planning Committee Regular Meeting Minutes

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ADOPTED
 
Financial Planning Committee 
Minutes of a Regular Meeting 
November 8, 2023 ADOPTED Page 1 of 8 
Financial Planning Committee 
Minutes of a Regular Meeting 
 
Date of Meeting:  
Location:  
November 8, 2023 
Electronic Meeting 
 
Members Present:  
 
Joe Bernardo, Local Trustee (Chair) 
Mairead Boland, Local Trustee (Vice Chair) 
Tobi Elliott, Executive Committee Representative 
Kristina Evans, Trust Programs Committee Representative 
David Graham, Local Trustee 
Jamie Harris, Governance Committee Representative 
Peter Luckham, Executive Committee Representative 
David Maude, Executive Committee Representative 
Laura Patrick, Regional Planning Committee Representative 
Tim Peterson, Executive Committee Representative 
Susan Yates, Islands Trust Conservancy Board Representative 
 
Staff Present: 
 
Russ Hotsenpiller, Chief Administrative Officer (CAO) 
Julia Mobbs, Director, Administrative Services 
Stefan Cermak, Director, Planning Services 
Clare Frater, Director, Trust Area Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
 
One member of the public was present. 
 
1. CALL TO ORDER 
 
Chair Bernardo called the meeting to order at 10:01 a.m. and acknowledged that the lands and 
waters that encompass the Islands Trust area have been home to indigenous people since time 
immemorial. Individual trustees and staff introduced themselves. 
 
2. AGENDA 
 
2.1 Review of the Agenda 
 
No new or late items were introduced. 
 
2.2 Approval of Agenda 
 
By general consent the Committee approved the agenda as presented. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public indicated a desire to speak. 

ADOPTED
 
Financial Planning Committee 
Minutes of a Regular Meeting 
November 8, 2023 ADOPTED Page 2 of 8 
 
4. DELEGATIONS 
 
None. 
 
5. CORRESPONDENCE 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meetings 
 
6.1.1 Financial Planning Committee draft minutes of October 18, 2023 
 
By general consent the Committee approved the minutes as presented. 
 
6.2 Resolutions Without Meeting 
 
None. 
 
6.3 Follow up Action List 
 
The Follow-up Action List was presented for information and CAO Hotsenpiller spoke to 
items in progress. 
 
FPC-2023-037 
It was MOVED and SECONDED, 
that Financial Planning Committee remove item #1 from the FUAL – Explore 
option A for Building Permit Review cost recovery. 
CARRIED 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1 Q2 Financial Report – Request For Decision (RFD) 
 
Director Mobbs presented the RFD. Committee discussion included: 
 it is difficult to estimate annual legal costs as the kind and number of court actions 
fluctuate and there may be some cost recovery as well to offset those costs 
 court costs awarded do not normally include legal counsel costs 
 staff turnover and vacancies create challenges to accurately predict expenses   
 the Committee requested a new column to show the previous fiscal year’s actual 

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