Governance Committee Special Meeting Minutes

Extracted text (beginning)

ADOPTED 
Governance Committee 
Minutes of a Special Meeting 
August 31, 2023 ADOPTED Page 1 of 3 
Governance Committee 
Minutes of a Special Meeting 
 
Date:  
Location:  
August 31, 2023 
Electronic meeting 
 
Members Present: Judith Gedye, Chair, Bowen Island Municipal Trustee 
Jamie Harris, Vice-Chair, Salt Spring Island Trustee 
Joe  Bernardo, Gambier/Keats Island Trustee 
Lee Middleton, Saturna Island Trustee 
Laura Patrick, Salt Spring Island Trustee 
Tim Peterson, Lasqueti Island Trustee 
Kate-Louise Stamford, Gambier Trustee 
Peter Luckham, Trust Council Chair and Thetis Island Trustee (ex-officio) 
 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO)  
 David Marlor, Director, Legislative Services  
 Lori Foster,  Executive Coordinator/Recorder  
   
1. CALL TO ORDER 
 
Chair Gedye called the meeting to order at 9:00 a.m. and provided a First Nations land 
acknowledgement and, with gratitude, called Nex
̱
wle
́
lex
̱
wm (Bowen Island) home. 
 
2. AGENDA 
 
2.1 New Items and Re-Ordering of the Agenda 
 
Presented for consideration to add the following: 
 9.1 – Timeline on the Corporate Plan Framework report for Trust Council 
 
2.2 Approval of Agenda 
 
By general consent the Committee approved the agenda as amended. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public was present.  
 
4. DELEGATIONS 
 
None. 
 
5. CORRESPONDENCE 
 
None. 
 

ADOPTED 
Governance Committee 
Minutes of a Special Meeting 
August 31, 2023 ADOPTED Page 2 of 3 
6. CLOSED MEETING – scheduled 
 
GC-2023-038 
It was Moved and Seconded, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90, (1)(i) the receipt of advice that is subject to solicitor-client 
privilege, including communications necessary for that purpose; and that the recorder 
and staff attend the meeting. 
CARRIED 
 
At 9:03 a.m. the meeting was closed to the public and at 12:00 p.m. the meeting was reopened to the 
public. 
 
7. RISE AND REPORT 
 
Chair Gedye reported that the Committee had agreed on a statement that will go to an in-
camera Trust Council meeting in respect to the work done regarding Section 3 of the Islands 
Trust Act.  
 
8. ADMINISTRATIVE COORDINATION 
 
8.1 July 31, 2023, draft minutes for adoption 
 
By general consent the July 31, 2023 Governance Committee draft minutes were 
adopted as presented. 
 
8.2 Resolutions Without Meeting 
 
None 
 
8.3 Follow up Action List 
 
Presented for information. 
 
9. BUSINESS - WORK PROGRAM ITEMS 
 
9.1 Timeline on the Corporate Plan Framework report for Trust Council 
 
CAO Hotsenpiller presented a draft corporate plan intended for presentation to Trust 
Council at their September meeting. Committee discussion included: 
 guidelines govern the quality and depth of work involved so they can be costed and 
monitored appropriately 
 the corporate plan may be in place for the next budget cycle 
 this work may be a priority for Trust Council 
 
10. BUSINESS – OT

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