Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 9 
November 2, 2022 ADOPTED 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
November 2, 2022 
In-person meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Clare Frater, Director, Trust Area Services (DTAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Lori Foster, Executive Coordinator/Recorder  
  
Others Present: None 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:07 a.m. and humbly acknowledged the rich 
history and culture of the Coast Salish People whose lands we all live and work.  
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add to the agenda: 
1. Items circulated November 1, 2022 via email from EC Coordinator to Executive 
Committee: 
 Draft December Trust Council Schedule – (create new item 7.4 and add as an 
attachment to 8.1.1.1) 
 Responsibilities of the Islands Trust Council Chair, Vice-Chairs and Executive 
Committee -  (create new item 8.1.1.2) 
 Email from Minister Cullen requesting a meeting – (create new item 10.2 
correspondence) 
 7.1.10.4. Priorities Chart (Trust Council) pending late item 
 
2. Schedule a Closed Meeting session at item 13. 
 
 
 

 
Executive Committee Meeting Minutes  Page 2 of 9 
November 2, 2022 ADOPTED 
 
Vice-Chair Patrick noted that the Salt Spring Local Trust Committee resolution re: That 
the Salt Spring Island Local Trust Committee request the Executive Committee follow 
up with the Minister of Municipal Affairs on his expressed interests for the 
Ganges (Shiya'hwt/SYOW_ T) Village Area Plan as a pilot for cooperative planning with 
First Nations has not appeared on an EC agenda and to note this for follow-up. 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended 
 
2.2.1 Agenda Context Notes 
 
As attached for information regarding items 8.2.2.2 and 11.1. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
 
4. ADOPTION OF MINUTES 
 
4.1 October 5, 2022 draft minutes 
 
Director Mobbs was not present at the October 5
th
 meeting; remove from “Staff 
Present”. 
 
By general consent, the October 5, 2022 draft minutes were adopted as amended. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
5.1.1 Review and Consideration of Executive Committee FUAL and Priority Items – 
Briefing 
 
CAO Hotsenpiller discussed with Executive Committee the briefing and 
follow-up action list (FUAL) items as presented. 
 
EC-2022-137 
It was Moved and Seconded, 
That Executive Committee request sta

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