Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 7 
July 7, 2022 ADOPTED 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
July 7, 2022 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Clare Frater, Director, Trust Area Services (DTAS) 
 Wanda Boden, Acting Director, Administrative Services (A/DAS)  
 Sonja Zupanec, Island Planner 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement  
 Lori Foster, Executive Coordinator/Recorder  
  
Others Present: 1 member of the public attended via telephone 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 9:06 a.m. and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory then introduced elected 
officials and staff. 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
An addendum was circulated adding the following items to the agenda: 
 8.1.2.2 History and Heritage Grant in aid applications – RFD 
 8.1.2.3 Office of the Lieutenant Governor’s Correspondence Guidelines – 
Briefing 
In consideration of possible public attendance, a Public Comments/Town Hall session 
will be added accordingly. 
2.2 Approval of Agenda 
By general consent, the agenda was approved as amended. 
2.2.1 Agenda Context Notes 
Attached as indicated for item 8.2.1.2. 

 
Executive Committee Meeting Minutes  Page 2 of 7 
July 7, 2022 ADOPTED 
 
3. RISE AND REPORT DECISIONS FROM CLOSED MEETING - None 
4. ADOPTION OF MINUTES 
4.1 June 21 Executive Committee draft minutes for adoption 
By general consent, the minutes were adopted as presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors reviewed their FUAL list 
items, spoke to emerging issues, recently attended meetings, and gave staffing updates. 
 
Discussion ensued regarding CAO FUAL item #1 – “process to identify potential 
governance and/or operational change that could be adopted in order to improve the 
delivery and integration of all the types of services that are delivered to the Islands Trust 
Area.”: 
 How the item sits with other committees e.g. Trust Programs, 
 Consider referral of the item to the new Governance Committee, 
 Wait for outcomes from the Policy Statement amendment project (Islands 
2050), 
 Pass on as background information to the Province, 
 Amend the item or remove it from the FUAL. 
5.2 Local Trust Committee Chair Updates 
Local Trust Committee (LTC) chairs gave verbal updates on recently attended and 
upcoming LTC meetings, applications in pro

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