Financial Planning Committee Regular Meeting Minutes

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ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
June 1, 2022 ADOPTED Page 1 of 6 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date of Meeting: 
Location: 
June 1, 2022 
Electronic Meeting 
  
Members Present:  Peter Grove, Chair  
Paul Brent, Vice Chair 
Laura Busheikin, Regional Planning Committee Representative 
Sue Ellen Fast, Executive Committee Representative 
Peter Luckham, Executive Committee Representative 
Laura Patrick, Executive Committee Representative 
Tim Peterson, Trust Programs Committee Alternate Representative 
Tahirih Rockafella, Local Trustee 
Dan Rogers, Executive Committee Representative 
Kate-Louise Stamford, Islands Trust Conservancy Board Representative 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Wanda Boden, A/Director, Administrative Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
 
One member of the public 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:40 a.m.   
 
2. APPROVAL OF AGENDA 
 
2.1 New Items and Re-ordering of the Agenda 
 
The following material was presented for consideration as a late item: 
 7.1 March 31, 2022 Audited Financial Statements – provided by the Audit 
Committee prior to the start of the meeting 
 
2.2 Approval of Agenda 
 
By general consent the Committee approved the agenda as amended. 
 
3. PUBLIC COMMENT PERIOD 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
June 1, 2022 ADOPTED Page 2 of 6 
 
Mairead Boland of Saturna Island spoke about the budget public consultation timing. 
 
4. DELEGATIONS 
 
 None. 
 
5. CORRESPONDENCE 
 
 5.1 March 4, 2022 Rex and Christiane Brown 
 
Received for information.  
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Financial Planning Committee Draft Minutes of February 16, 2022 
 
By general consent the Committee approved the minutes as presented. 
 
6.2 Resolutions Without Meeting 
 
None. 
 
6.3 Follow up Action List 
 
Staff provided status updates to the items in progress: 
 an analysis of the cost-effectiveness of the satellite offices appears to be no longer 
required as the majority of the leases to those offices are being released or not 
being renewed as directed by the Trust Council (TC) budget 
 a review of Trust Council's Policy 6.5.1 Reserves and Surplus and Policy 7.2.1 Trustee 
Remuneration will occur over the summer months and will be reported on at the 
next scheduled meeting on August 31 
 the Committee inquired as to the status of the review of the Victoria office space 
and staff stated that the review continues in light of staff telework agreements that 
are being developed which identifies work space and equipment needs for Victoria 
staff as some staff will be working remotely all or par

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